City Council Minutes - 06/24/2003 COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
June 24, 2003
Mayor Griffith called the meeting to order at 6:31 p.m.
Council Present: Mayor Griffith; Councilors Dirksen, Moore, Sherwood, and Wilson (arrived
at 7:17 p.m.)
• STUDY SESSION
➢ BRIEFING ON SOLID WASTE MANAGEMENT AND FRANCHISE
AGREEMENTS
Financial Operation Manager Imdieke reviewed this item with the Council. His
presentation included PowerPoint slides referencing the relevant Tigard
Municipal Code (TMC) Chapter 11 .04, rate review, rate setting, current rate
policy, objectives of the TMC and franchise agreements. Council members also
received a report, City of Tigard Service Standards Solid Waste Collection Roles and
Responsibilities along with a solid waste franchise service area map. Council
consensus was that in November of each year, staff should ask if the Council
would like to call up the franchise agreements for review. Agreements are
automatically renewed on January 1 of each year for a term of seven years.
➢ PUBLIC FACILITIES AND SERVICES ASSESSMENT FOR THE BULL
MOUNTAIN AREA
Councilor Wilson arrived at 7:17 p.m.
Community Development Director Hendryx introduced this agenda item.
Assistant Chief Orr and Finance Director Prosser reviewed with the Council how
potential annexation (or not) affects the Police and Finance Departments. On
July 8, a representative from the Public Works Department will present Council
with similar information for this department.
➢ EXECUTIVE SESSION: The Tigard City Council went into Executive Session at
7:35 p.m. to discuss labor negotiations under ORS 192.660(1 d).
Executive Session concluded at 7:27 p.m.
1. BUSINESS MEETING
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1.1 Mayor Griffith called the City Council and Local Contract Board meeting to
order at 7:30 p.m.
1.2 Roll Call - Mayor Griffith; Councilors Dirksen, Moore, Sherwood, and Wilson
1 .3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports - None
1.5 Call to Council and Staff for Non-Agenda Items - None
2. VISITOR'S AGENDA: No visitors.
3. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor
Wilson to adopt the Consent Agenda as follows:
3.1 Approve a Personal Services Contract for the Municipal Court Judge —
Resolution No. 03 — 21
3.2 Reappoint Marvin Diamond and Appoint Suzan Turley as Members of the
Library Board and Appoint Barbara Butler as Alternate to the Library Board
— Resolution No. 03 - 22
3.3 Approve Budget Amendment #6 to the Fiscal Year 2002-03 Budget to
Increase Appropriations to Allow Expenditures of Police Department Grant
Funds — Resolution No. 03 - 23
3.4 Approve Budget Amendment #7 to the Fiscal Year 2002-03 Budget to
Increase Appropriations for Funding of Attorney Fees — Resolution No.
03 - 24
3.5 Approve an Intergovernmental Agreement with Washington and Rights-of-
Way Acquisition Services for the Greenburg Road Project
• The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
4. DISCUSSION WITH STATE SENATOR GINNY BURDICK AND STATE
REPRESENTATIVE MAX WILLIAMS — This agenda item will be rescheduled.
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5. UPDATE ON THE INDONESIAN RESOURCE CITIES PROGRAM
Assistant to the City Manager Newton presented this item. Council welcomed the
delegation from Samarinda, Indonesia. Rusman Yaqub and Suyitrio. The delegates
are participating in training at the City of Beaverton's Dispute Resolution Center. Mr.
Yaqub reported the benefits of the partnership program, funding by the US Agency
for International City/County Management Association.
6. CONSIDER A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND
CHARGES SCHEDULE.
Budget and Financial Reporting Analyst Wareing reviewed this item about the
proposed changes and the need to update the Master Fees and Charges Schedule.
Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt Resolution
No. 03-25.
RESOLUTION NO. 03-25 — A RESOLUTION ADOPTING THE CITYWIDE
MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION
NO. 02-06 AND ALL SUBSEQUENT AMENDMENTS TO DATE.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
7. CONTINUATION OF PUBLIC HEARING (INFORMATIONAL) TO CONSIDER
ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 28 —
PORTIONS OF SW O'MARA STREET, SW FREWING STREET, SW
EDGEWOOD STREET, SW HILL VIEW COURT, AND SW MCDONALD
STREET
a. Mayor Griffith continued the public hearing, which was opened on June 10,
2003.
b. City Engineer Duenas presented the staff report, noting that a neighborhood
meeting has been scheduled for July 9, 2003, to explain the program and
answer questions by property owners within the proposed district. Mr.
Duenas also noted the bids were opened and the lowest responsible bidder
was higher than the engineer's estimate; although, rebidding the project
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would not likely result in lower bids. At this time, staff recommended that
the Council close the public hearing and deny formation of the district and
direct staff to conduct a neighborhood meeting to discuss and answer
questions regarding the proposed project.
c. Motion by Councilor Moore, seconded by Councilor Wilson, to close the
public hearing, deny formation of the district and direct staff to conduct a
neighborhood meeting to discuss and answer questions regarding the
proposed project.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
8. CONTINUATION OF PUBLIC HEARING (INFORMATIONAL) TO CONSIDER
ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 29 —
SW PARK STREET, SW DERRY DELL COURT, SW COOK LANE, AND SW
WATKINS AVENUE
a. Mayor Griffith continued the public hearing, which was opened on June 10,
2003.
b. City Engineer Duenas presented the staff report, noting that the
circumstances for this proposed district is similar to the reimbursement
district that was reviewed with Council during Agenda Item No. 7. A
neighborhood meeting has been scheduled for July 9, 2003, to explain the
program and answer questions by property owners within the proposed
district. At this time, staff recommended that the Council close the public
hearing and deny formation of the district and direct staff to conduct a
neighborhood meeting to discuss and answer questions regarding the
proposed project.
C. Motion by Councilor Moore, seconded by Councilor Wilson, to close the
public hearing, deny formation of the district and direct staff to conduct a
neighborhood meeting to discuss and answer questions regarding the
proposed project.
The motion was approved by a unanimous vote of Council:
Tigard City Council Meeting Minutes - June 24, 2003 Page 4
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
> STUDY SESSION CONTINUED:
Assistant to the City Manager Newton reviewed the following with Council:
• Council Tours (Councilors Wilson & Sherwood)
June 26: 8 -10 a.m. Public Works; 10 a.m. -12 p.m. Engineering
July 14: Community Development & Library
• Volunteer Event at Cook Park on July 17, 6:30 p.m.
• Continuation of City Manager's Review: Discussion was held by Council on
goals for the City Manager including basic goals such as
1 . Ensure Council goals are obtained.
2. Ensure Departmental goals are obtained.
3. Manage personnel to deal with the day-to-day administration of the
City.
Council members will submit additional goals to the Mayor. Council
members discussed how they felt Tigard was one of the best managed cities
in Oregon. During the discussion Council decided it would like to have a
retreat, with a day devoted to brainstorming about the "extra" things they
would like to achieve in the community.
• Council briefly discussed the Washington County Cooperative Library's
funding formula and how it affects Tigard. Concerns were expressed that
Tigard area residents are subsidizing other parts of Washington County. It
was suggested that Sherwood and Tualatin be contact to determine if those
cities have similar concerns.
9. COUNCIL LIAISON REPORTS: None
10. NON AGENDA ITEMS: None
11. EXECUTIVE SESSION: Not held
Tigard City Council Meeting Minutes - June 24, 2003 Page 5
12. ADJOURNMENT: 8:40 p.m.
Attest: Catherine Wheatley, City RecoWer
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