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City Council Minutes - 04/15/2003 Agenda Item No. Meeting of _ COUNCIL MINUTES TIGARD CITY COUNCIL MEETING April 15, 2003 1. WORKSHOP MEETING 1.1 Council President Dirksen called the meeting to order at 6:30 p.m. 1.2 Roll Call: Councilor President Dirksen and Councilors Moore, Sherwood, and Wilson were present. 1.3 Pledge of Allegiance 1.4 Council Communications 8L Liaison Reports: None 1.5 Call to Council and Staff for Non Agenda Items: Councilor Moore advised he would like to discuss the Tigard Festival of Balloons (See Item No. 8) 2. JOINT MEETING WITH THE INTERGOVERNMENTAL WATER BOARD — UPDATE ON LONG-TERM WATER SUPPLY Intergovernmental Water Board Members Present: ]an Drangsholt, Patrick Carroll, Norm Penner. Public Works Director Wegner reviewed information with the Council and IWB Board members present. Highlights of Mr. Wegner's presentation (PowerPoint slides) are on file in the City Recorder's office. In summary: • City of Portland recently withdrew support of a regional agency at this time. Tigard will continue to be dependent on the Bull Run System to meet a portion of our water supply needs. Tigard, along with other suburban wholesalers, must now shift their focus to the negotiation of new wholesale contracts. • Tigard will continue with negotiations to join the Joint Water Commission (IWC) and participate in feasibility studies for expansion of capital improvements to the JWC. It is anticipated that Tigard will become a partner of the JWC soon — possibly by the end of this year. • Tigard will continue to pursue other options. Councilor Moore suggested that the City determine once and for all whether the Willamette River source would ever be possible for the City of Tigard. Tigard voters would need to approve any use of water from the Willamette River. Mr. Wegner suggested that the City Council and Intergovernmental Water Board members continue to meet on a quarterly basis to hear updates on progress for long-term water efforts. The next joint meeting will be on July 15, 2003. Tigard City Council Meeting Minutes - April 15, 2003 Page 1 3. REVIEW OF SKATE PARK SITE CRITERIA Public Works Director Wegner introduced this agenda item. He summarized the history of the efforts to establish a skate park identified by members of the Mayors Youth Forum as a need for an unserved segment of Tigard's youth population. Subsequently, the Tigard City Council created the Skate Park Task Force to explore the feasibility and determine what would be necessary to make a skate park facility a reality. Parks Manager Dan Plaza asked the Council to review identified sites and indicate whether it would allow a skate park to be built on one of the sites. Several sites were considered by the Task Force with the focus now being on either the City Hall parking lot or Cook Park. Mr. Plaza reviewed the criteria considered. Both government-owned and private property sites were considered. Mr. Rich Carlson, Chair of the Skate Park Task Force said the Task Force has been working for about the past 18 months and the Task Force could not go much further with planning and fundraising until they know whether they have a site. There was lengthy Council discussion about potential sites. Councilor Wilson noted that he would have preferred to see the skate park located at the Fowler Middle School site, but was willing to name the City Hall parking lot for now so the Task Force can start fundraising. He urged the Task Force to continue to look for alternative sites. Councilors Moore, Sherwood, and Dirksen agreed that the City Hall site was a good option. The City would not supply any financing but it could provide this property. Councilor Dirksen said he thought that this was a good compromise. Councilor Sherwood said she agreed with Councilor Moore' s comments that this location was good because it's on a bus line, near the Police Department, visible, and centrally located. Mr. Plaza said Police Chief Dickinson did not object to the increased use of the lobby area (for restroorns, water fountain) and for the City Hall parking lot (police vehicles coming and going). City property maintenance staff noted there would be additional maintenance because of increased use of restroom facilities. The plan would be to make room available for an initial skate park facility of at least 15,000 square feet at the City Hall/"Niche" parking lot site identified on the drawing presented by Mr. Plaza. There may be some potential to expand in the future or to establish additional skate parks in other parts of the city. 4. UPDATE ON THE COMMUNICATION PLAN Assistant to the City Manager Newton presented the staff report. She reviewed the new Focus on Tigard program. She advised the updated Communication Plan should be completed in June. The web page is improving and new items added. The TVTV Bulletin Board's new software allows Tigard to provide more interesting Tigard City Council Meeting Minutes - April 15, 2003 Page 2 announcements about activities. Councilor Dirksen agreed with the need to add more community connectors. He referred to the Cityscape newsletter and said that he would not want to skimp on its appearance. Ms. Newton said discussion on Cityscape options and costs would be presented to the Budget Committee. Councilor Dirksen suggested an electronic reader board, such as the one at the Tigard High School, be considered for announcements. ➢ METROPOLITAN TRANSPORTATION IMPROVEMENT PROJECTS (MTIP) Community Development Director Hendryx announced that three Tigard projects made the first cut for MTIP funding. These projects, totaling $2.6 million include: 1. Greenway Trail @ Washington Square 2. Widening of Greenburg Road from S.W. North Dakota to SW Shady Lane 3. Pedestrian improvements in the downtown area along Commercial Street from Lincoln Street to Main Street 5. DISCUSSION ON DOWNTOWN LONG-TERM REDEVELOPMENT STRATEGY Community Development Director Hendryx presented the staff report. The Downtown Task Force and staff are engaged in an overall planning effort for downtown Tigard. A commuter rail train system will carry commuters through Tigard from Wilsonville to Beaverton. The Downtown Task Force was assigned three main objectives: 1. work closely with Washington county and TriMet to influence the station's design 2. examine downtown traffic infrastructure improvements 3. develop a work plan to address revitalization and economic development needs in downtown. On March 25, Council approved a resolution adopting the Task Force's recommendations for the station design thereby completing the first objective. The Council and Community Development Director reviewed a general approach for the overall development strategy. The strategy involves three major phases, which include preparation of: 1) Assessment Report; 2) Downtown Revitalization/Redevelopment Plan and 3) Downtown Infrastructure Implementation Plan. Key points of the discussion included the following: Tigard City Council Meeting Minutes - April 1 S, 2003 Page 3 • City Manager Monahan questioned whether the area identified as the Central Business District on the current zoning map should be reevaluated. The area that is being viewed by the Task Force as the "downtown" includes the land bordered by Hall Blvd., Pacific Highway, and Fanno Creek, which is only a portion of the Central Business District. • Community Development Director reviewed a chart showing what could be accomplished with a Transportation and Growth Management Grant (TGM) and the also what could be done without a TGM grant. Priorities will need to be established for the Department's work plan. • Council indicated general support of the development strategy as presented in the staff report. 6. UPDATE ON THE WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) FUNDING FORMULA Library Director Barnes presented the staff report. She reviewed some background information and noted that WCCLS members are working to develop a new funding formula. Discussion followed on the fact that the Tigard area contributes more dollars than it receives back under the current funding method. City Manager noted the efforts of Tigard to have the formula based on elements that are easily tracked and identified. Another goal is to have some stability in the funds allotted to each member agency to allow for better financial planning. The Council will revisit this issue again next week. In the interim, Councilors will consider whether or not they could be available to attend Cooperative Library Advisory Board meetings at 7 p.m. on the first Wednesday of each month. 7. CITY MANAGER REVIEW PROCESS DISCUSSION Discussion postponed. A copy of the City Manager's current contract was distributed to the Council members present. 8. DISCUSSION OF PGE INFORMATION • Request for support in opposition to potential condemnation of PGE by Multnomah County Additional information was distributed to the Council members. After lengthy discussion, Council noted a general concern with a government agency purchasing any PGE asset. Opposition letters from Salem and Beaverton were sent to the Oregon Office of Energy. Staff will forward a copy of these letters to Council. More discussion will be held on this item at the April 22, 2003 Council Study Session. Tigard City Council Meeting Minutes - April 1 S, 2003 Page 4 • Clean wind power option After brief discussion! Council decided the City would not pursue participation in this program at this time. 9. COUNCIL LIAISON REPORTS: None 10. NON-AGENDA ITEMS • Tigard Festival of Balloons Councilor Moore noted his concern about the cancellation of the Balloon Festival because of the lack of a major sponsor this year. He asked the Council to consider how important it was to have this event for Tigard. Discussion followed among the Council, staff, and citizens (Mark Mahon and Bob Rohlf) present. Individuals and groups have indicated a willingness to step forward to assist with the planning and the work necessary to coordinate an event for 2004. City Manager Monahan advised that the current Balloon Festival event is owned by Bruce Ellis and the City has an agreement with Mr. Ellis. After discussion, consensus of Council was that Councilor Moore would consult with Mr. Ellis about his plans and the future of the festival. y ADMINISTRATIVE ITEMS REVIEWED: • Community Outreach Meetings Councilor Sherwood agreed to attend the Community Outreach Meeting on April 24 for Councilor Dirksen who has a scheduling conflict that evening. • City Manager Monahan reviewed the following with the Council: o Update: Mayor Griffith's condition — Mayor Griffith is in the Tillamook County Hospital after undergoing emergency surgery. He hopes to be released from the hospital by the end of the week. o Shining Stars Banquet, Friday, May 2, 6 p.m. at Greenwood Inn; $35/per person — Councilor Sherwood and Councilor si Mrs. Dirksen plan to attend. o Arbor Day — 4-22, 9:30 — 11:30 a.m., Durham Elementary School — Councilor Sherwood advised she could attend this event should the Mayor be unable. o Balloon Festival — Agreement distributed. Tigard City Council Meeting Minutes - April 15, 2003 Page 5 o Volunteer Event at Library on 4/17, 6:30 p.m. — Councilor Dirksen will attend this event. o Distribute information on Multnomah County PUD (See Agenda Item 8) o City Lobby Day at the Capitol — 4/29, 7:30 a.m. Information distributed. o Tour of City facilities — discussion on this item postponed. o Public participation regarding the Street Maintenance Fee Public Hearing scheduled for the April 22 meeting — Consensus was that testimony will be limited to five minutes per person. Councilor Dirksen will advise a citizen, who had requested to testify for 20 minutes, about the time limitation. 11. EXECUTIVE SESSION: Not held 12. ADJOURNMENT: 10:02 p.m. Catherine!Weat ey, qty Recorder Attest: DD7yr, ity i tte:oacxo 1:ADMCATHY\CCM\030318.DOC Tigard City Council Meeting Minutes - April 15, 2003 Page 6