City Council Minutes - 04/08/2003 v
Agenda Item No.
Meeting of / O>3
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
April 8, 2003
Council President Dirksen called the meeting to order at 6:30 p.m.
Council Present: Council Presi�ent Dirksen and Councilors Moore, Sherwood, and Wilson
• EXECUTIVE SESSION: Te Tigard City Council went into Executive Session at 6:30
p.m. to discuss pending liti ation under ORS 192.660(l h).
Executive Session concluded atl 6:54 p.m.
• STUDY SESSION
➢ Insurance 101
Risk Manager Loreen M IIs and Agent of Record Ron Cutter from ]BLBtK Risk
Services presented information for "Insurance 101." The presentation included a
short briefing highlighting the City's process for procuring insurance coverage and
an insurance market up ate. The current insurance market is very "hard" and
purchasing insurance co erage is difficult. Highlights of the presentation (current
coverage review and pr mium history) are contained in a handout distributed to
the Council and on file ith the City Recorder.
➢ Administrative Items
• Consent Agenda Item 4.4 — Atfalati — City Manager reminded Council that
attachments were sent to them in the Friday mail packet.
• Consent Agenda Item 4.5. — Staff recommended this item be pulled from the
Consent Agenda for separate discussion. A memo was sent to the Council in the
Friday mail packet. i
• Delinquent Accounts — Council concurred with staff's proposal to change to
collection methods on delinquent accounts (included in the March 21, 20031F
Council newsletter). Staff will authorize the collection agent to report delinquent
accounts to credit bureaus.
• Shining Stars Banquet — May 2, 2003, 6:00 p.m. — Greenwood Inn (Councilors
Sherwood and Dirksen indicated they are attending).
• City Manager's review. Information was sent to the City Council in the Friday
mail packet. Council briefly discussed this item. The Council will hold a
discussion at next week's meeting about how to conduct this year's review if time
permits and if the Mayor is in attendance. City Manager said there are no time
constraints as this is year two of a four-year contract.
Tigard City Council Meeting M nutes - April 8, 2003 Page 1
• Alberta Rider property — annexation. Information was distributed to Council
regarding a question by the Tigard-Tualatin School District Board about whether
the Alberta Rider School property, if annexed, would create an island. It would
not. Staff will attend the next Board meeting to answer questions by the Board
about potential annexation of this school property.
• Closure of Gaarde Street — Council received an April 8, 2003, memo from City
Engineer Gus Duen4s with information about why the street was closed to all but
local traffic and the rationale for keeping it closed during the next three months.
• Next joint meeting 'of the Tualatin City Council and the Tigard-Tualatin School
District was set for October 6, 2003, 6:30 p.m., at Tigard Water Building.
• Update on meeting on April 7 meeting hosted by Senator Burdick and
Representative Willi ms. City Manager Bill Monahan attended this meeting; most
discussion centered On financing issues for education.
• City Manager askedif the Council would like to meet with the Washington
County Board of ommissioners on July 15, 2003, or August 19, 2003
(workshop meetings)? Council selected July 15.
• PGE — PUD opposition; clean wind. Information was distributed City Council.
This item was discussed briefly. More discussion to be held upon return of the
Mayor — possibly atlthe 4/15/03 Council meeting.
Study Session concluded at 7:3� P.M.
1. BUSINESS MEETING
1.1 Council President Dirksen called the City Council & Local Contract Review
Board meeting to!,order at 7:35 p.m.
1.2 Roll Call: Council President Dirksen and Councilors Moore, Sherwood, and
Wilson
1.3 Pledge of Allegia ce
1.4 Council Communications & Liaison Reports: Councilor Sherwood advised she
would have a liais n report (See Agenda Item No. 10).
1.5 Call to Council and Staff for Non-Agenda Items: None
2. PROCLAMATIONS
2.1 Proclaim Days of Remembrance — April 27 — May 4, 2003
2.2 Proclaim Be Kind Ito Animals Week — May 4 — 10, 2003
Council President Dirkse�n proclaimed Days of Remembrance and Be Kind to
Animals Week.
3. VISITOR'S AGENDA (Two Minutes or Less, Please)
• Tigard Area Chamber of Commerce President-Elect Dan Murphy reviewed
upcoming Chamber !events including the Lunch Forum on April 15, featuring
Chief of Police Bill Dickinson and the Shining Stars Banquet on May 2. Former
Tigard City Council Meeting minutes - April 8, 2003 Page 2
Tigard Police Chief Ron Goodpaster will be honored at the Shining Stars
Banquet as Tigard's First Citizen.
• Ms. Juliet Cai, 16$20 SW Whitley Way, Beaverton, OR 97006 and Mr.
Hongyu Zhao, 152137 SW 981 Avenue, Tigard, OR 97224, addressed the
Council on Falun D fa, which is a practice for living by cultivating one's heart,
body, and mind. ( ouncil members received a publication about Falun Dafa.
Mr. Hongyu Zhao a Tigard resident noted that in China Falun Dafa
practitioners, including his family members are being persecuted in China.
• Mr. Mark Mahon encouraged the Council to work to retain the Tigard Festival
of Balloons and referred to its importance as a community event. Mr. Mahon
also reminded the Council and audience that many members of the Tigard
community have been called up to serve in the war in Iraq and that their service
should be acknowledged.
4. CONSENT AGENDA: Motion by Councilor Moore, seconded by Councilor
Sherwood, to adopt the Consent Agenda, with the exception of Item No. 4.5, which
was pulled for separate discussion.
4.1 Approve Council'Minutes: March 11, 2003
4.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
4.3 Appoint Steve Varga to the Tree Board and Appoint Ron Callan and Jan Gillis
as First and Second Alternates, Respectively, to the Tree Board - Resolution
No- 03-
4.4 Approve Atfalat� Recreation District Repayment Schedule and Concession
Stand Operation
4.5 initiate Viacatien !Proceedings for SW Mapieleaf Street and Unnamed SUIP 0
Right of Way (V kc 20 resolution No. 03- This item was
discussed separately — see below.
The motion to approve the Consent Agenda, less Item No. 4.5, was approved by a
unanimous vote of Coundl present:
Councilor PresideMnt Dirksen - Yes
Councilor Moore; - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - April 8, 2003 Page 3
Separate discussion was then conducted on the following item:
4.5 Initiate Vacation (Proceedings for SW Mapleleaf Street and Unnamed Strip of
Right of Way (VAC 2002-00002)
This item was removed from the Consent Agenda for separate discussion because
two options were presented for Council consideration. Community Development
Director Jim Hendryx reported that the School District is asking the City Council to
initiate vacation proceedings to vacate 26,258 square feet of SW Mapleleaf Street
and approximately 9,71(6 square foot portion of right of way formerly known as
SW Oak Way. The vacation request relates to the reconstruction of Metzger
Elementary School. Council also received an April 2, 2003, memo from Mathew
Scheidegger further explaining the vacation request and also the purpose and
mechanics of the vacation process. After discussion, Council adopted the
resolution (No. 03-13) 'labeled "Attachment 2" in their packet materials. This
resolution initiated the vacation process as requested by the School District and a
public hearing will be hoard on the vacation at the May 27, 2003, City Council
meeting.
Motion by Councilor Sherwood, seconded by Councilor Willson, to adopt
Resolution No. 03-13, shown as "Attachment 2" in the materials distributed to
the City Council.
The motion was approved by a unanimous vote of Council present:
Councilor President Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson' - Yes
5. DISCUSSION WITH STATE SENATOR GINNY BURDICK AND STATE
REPRESENTATIVE MAX WILLIAMS
Senator Burdick was present; Representative Williams did not attend.
Senator Burdick said there is a $2 billion shortfall in the State's budget, which will
mean bad news for practically everyone. Highlights of her discussion included:
• The legislature is committed to do the best they can within their limited
resources.
Tigard City Council Meeting M11nutes - April 8, 2003 Page 4
• She spoke to the message conveyed to the legislature by the majority of voters
who did not supports: Measure 28.
• She noted the Public Employee Retirement System (PERS) issues. Reform is in
order and it's a crisis that needs a solution.
• She referred to Mayor Griffith's support in her pedestrian safety bill to require
vehicles to stop when pedestrians are in crosswalks.
• She said she is frustrated that education is not being funded adequately but
added that education funding is better than that for other programs. There
was discussion on local option levies, which Senator Burdick said would require
a Constitutional amendment. She said she would vote for anything that would
help education; however, she cautioned that the local option levy might run
contrary to the school equalization requirements to be applied to schools
throughout the state.
• She advised she thought the "kicker" rebate to taxpayers when times are good
was not a good idea. These dollars could be saved for use when the economy
isn't as strong.
6. UPDATE ON NEW LIBRARY
Library Director Barnes lupdated the Council on the progress on the new library. A
groundbreaking ceremony will be held on Saturday, May 17, at 10 a.m. The
Friends of the Library have successfully raised funds for the past few years, which
they are saving for the new library.
7. ANNUAL VOLUNTEER REPORT
Volunteer Coordinators Susan Koepping and Trish Stormont presented the annual
volunteer report. Volunteers work in all City departments, generously contributing
time, energy, skills, and'experience. Sandra Thorne (Library), ]im Wolf (Police),
and Craig Prosser (Finance) were present and related their experiences and the
valuable contributions made by volunteers in their departments.
8. DISCUSSION ON STRATEGIC FINANCIAL PLAN
After hearing a brief staff report from Finance Director Prosser, a motion was made
by Councilor Moore, seconded by Councilor Sherwood, to adopt the Strategic
Financial Plan Report.
The motion was approved by a unanimous vote of Council present:
Councilor President Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - April 8, 2003 Page 5
A copy of the Strategic Financial Plan is on file in the City Recorder's office.
9. COUNCIL LIAISON REPORTS
Council Sherwood noted that Commissioner Roy Rogers advised her that Tigard
does not have any projects submitted for the State Economic Development Projects
list. City Manager Monahan responded that because of the requirements needed to
suhmit projects for the list coupled with the fact that there is no funding available,
staff decided not to submit any projects. Councilor Sherwood suggested that the
City may want to consider submitting projects in the future.
10. NON AGENDA ITEMS: None
11. EXECUTIVE SESSION: Not held
12. ADJOURNMENT: 9:13 p.m.
(Aherine er Wheatley, ity ecor
Attest:
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1 AAD M\CATHY\CCM\030408.DOC
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