City Council Minutes - 03/18/2003 Agenda Item No. ;
Meeting of
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
March 18, 2003
1. WORKSHOP MEETING
1.1 Mayor Griffith called the meeting to order at 6:36 p.m.
1.2 Roll Call: Mayor Griffith and Councilors Dirksen, Moore, Sherwood, and
Wilson were present.
1.3 Pledge of Allegiance
1.4 Council Communications 8z Liaison Reports: None
1.5 Call to Council and Staff for Non Agenda Items: None
2. UPDATE ON THE URBAN GROWTH BOUNDARY EXPANSION AND SCOPE
Community Development Director Hendryx and Long-Range Planning Manager
Shields updated Council on Metro's UGB expansion program and process,
including major policy alternatives for Tigard.
Concerns and discussion by Council included:
• density — what if 10 units/acre is not doable; how to plan next to less-dense
areas
• new regulations on how to provide housing, including affordable housing
• agreement that City should provide planning for the area; explore possibility for
assistance from County or Metro for the cost in planning for this area
• detailed analysis for area will be needed; outside assistance for staff required for
transportation modeling and review of natural resources
• ask developers to help pay for this planning...a possibility?
• County is anticipating that the City will do this planning for two areas adjacent
to Tigard
• planning must be done within two years
• annexation not required prior to urbanization
• these areas are not extensively developed as is the adjacent Bull Mountain area;
planning should be looked at differently
• agreement that potential annexation of Bull Mountain parcels and the two new
UGB parcels should proceed on "separate tracks"
Community Development staff will prepare information for Council review of the
proposed Bull Mountain annexation in June.
Tigard City Council Meeting Minutes - March 18, 2003 Page I
3. DISCUSSION ON THE PROPOSED STREET MAINTENANCE FEE
City Engineer Duenas, and Transportation Financing Strategies Task Force Members
Bev Froude, Glenn Mores, and Joe Schweitz were present to report to the Council
on the proposed street maintenance fee.
Council was given background information. Discussion was held on how streets are
monitored for deterioration; the methodology for assigning fee assessment (trip
generation) for residential and commercial properties; status of other Oregon cities
street maintenance fee; faster deterioration of roadways associated with street cuts.
Staff and the Task Force members recommended proceeding with establishing the
street maintenance fee.
Councilor Wilson and Sherwood commented that the timing was not good to
implement such a fee because of the poor economy. Mayor Griffith and
Councilors Moore and Dirksen indicated support of the fee because delayed
maintenance may be more costly in the long run.
Direction to Engineering staff was to prepare information for a public hearing to be
scheduled for April or May. Additional information would be prepared with
regard to fee assessment (i.e., trip generation or 50/50 split between residential
and commercial; also, either a sunset clause proposal or a required periodic
review)_ After the public hearing, an ordinance will be prepared for Council
consideration if a majority of Council indicates a desire to proceed with a street
maintenance fee.
4. PREVIEW AND DISCUSS ATFALATI RECREATION DISTRICT CONCESSION
AGREEMENT OPTIONS
Public Works Director Wegner reviewed options for the Atfalati Recreation District
(ARD) repayment schedule for a portion of land acquisition and improvements to
Cook Park. Council and staff also reviewed the proposal for the future operations
of the Cook Park Concession Stand.
Highlights of the staff presentation are contained in a PowerPoint presentation
(copy on file in the City Recorder's office).
ARD Representatives present included John Anderson, Valorie Westlund
(Southside Soccer Club) and Maria Rose (Little League).
Tigard City Council Meeting Minutes - March 18, 2003 Page 2
The City and ARD agreed to proceed immediately with the Cook Park
improvements, rather than a phased-in approach, when it was possible for the City
to receive a low-interest loan. The Agreement with ARD was silent about loan
interest.
After discussion about the proposed options for the ARD repayment schedule,
Council members agreed they would consider agreeing to a $65,000 credit
requested by ARD. With regard to loan interest, Council discussed the state of the
City's limited finances as well as the services provided to the community by ARD.
An option that Council members would like to review would be to consider a grant
to ARD (in the community events portion of the budget) for $5,000 a year for
the next 10 years. If approved, ARD would need to apply for a grant each year
along with other community event requests.
Council agreed with the proposed Concession Stand Operation Agreement
Addendum as presented.
Public Works staff will return to Council on April 8 with a proposal for Council's
formal consideration with regard to the ARD repayment scheduled and the
Concession Stand Operation Agreement.
> Administrative Items:
City Manager Monahan reviewed the following Administrative Items:
• Shining Stars Banquet — May 2, 6 p.m. — Greenwood Inn. Councilors
Sherwood and Dirksen will attend.
• Mayor's Prayer Breakfast — May 7, - 7-9:15 a.m.; Mayor and Councilors
Dirksen, Sherwood, and Wilson will attend.
• Council Budget — Councilors agreed to cut NLC membership and
attendance at the NLC Conference, plus reduce the business meeting
lunches 8t dinner line item by $216.
• joint meeting with City of Tualatin Council and Tigard-Tualatin School
District Board on April. Agenda items were reviewed. "Status of Youth
Forum" was added as an item to this agenda.
• Councilor Dirksen will serve on the Executive Committee for Atfalati
• Councilor Wilson advised he may consider serving on the Metro Regional
Center Committee.
• Representative Williams cannot meet with Council on March 25 or April
22; he suggested that he could meet with Council on April 8_ Senator
Burdick will be contacted to determine what her preference would be for
meeting with the Council.
Tigard City Council Meeting Minuses - March 18, 2003 Page 3
• After a brief review of the letter received from Lake Oswego Mayor Judie
Hammerstad, Council indicated that it would be open to hear proposals
about how cities might be able to assist with funding for school districts.
• Council received information from Community Development Director
Hendryx about 74t' Avenue Greenspaces acquisitions (Metro request for
City to assume local management responsibility).
• City Manager Monahan reported that Tigard Police Officers will be available
to assist the City of Portland (mutual assistance) in anti-war demonstration
activity expected in Portland.
• Council was reminded of Ron Goodpasters' retirement reception on
Thursday, March 20, 7 p.m.
• A delegation from Indonesia is expected to arrive in April. They will spend
time learning about Beaverton's mediation program.
5. COUNCIL LIAISON REPORTS
6. NON-AGENDA ITEMS: None
7. EXECUTIVE SESSION: Not held
8. ADJOURNMENT: 9:21 p.m.
Attest: Catherine Wheatley, ity ecor er
j
r, ity L,)
I:W D MICATHY\CCM\030318.DOC
Tigard City Council Meeting Minutes - March 18, 2003 Page 4