City Council Minutes - 02/11/2003 Agenda Item No. 3. 1
Meeting of
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
February 11, 2003
Mayor Griffith called the meeting to order at 6:30 p.m.
Council Present: Mayor Griffith, Councilors Dirksen, Moore, Sherwood, and Wilson
• STUDY SESSION
➢ ADMINISTRATIVE ITEMS
■ Request for MPAC Contribution — Letter from Hillsboro Mayor Tom Hughes
Council agreed with the Staff recommendation that the City will not
participate through a monetary contribution to MPAC but will continue to
offer Tigard staff support to MPAC.
City Manager will send a letter to Mayor Hughes conveying the Council's
direction as noted above.
• Swim Center Closure Communications
Council discussed the decision by the School Board to close the two swim
center operations in the District. Council discussed the failed attempt to
form a Recreation District (voters rejected formation of the Atfalati
Recreation District). In keeping with Council Goals, Administration staff will
draft a resolution for Council review and consideration to form a Parks and
Recreation Board.
■ City Attorney Coverage for Council Meetings
Council agreed with City Manager's proposal to limit the attendance of a
City Attorney to one meeting per month. (City Recorder's note: City
Attorney is scheduled to attend the following Council meetings:
February 25, March 11, April 8, May 13, and June 10.)
■ NLC Small Cities Council Appointment
League of Oregon Cities recommended, and Council agreed with this
recommendation, to appoint Rod Hardin City Councilor for Hermiston to
the NLC Small Cities Council.
Tigard City Council Meeting Minutes - February 11, 2003 Page 1
■ ]PACT Nomination
Council concurred with Beaverton's nomination of Rob Drake and Lou
Ogden (alternate) to serve on ]PACT. Mayor Griffith will sign a letter to
Beaverton Mayor Drake advising of Tigard's support of these two nominees.
■ Follow-Up Communication to Council
Brief discussion was held on process when e-mails are received at City Hall
addressed to the Mayor and Council from citizens expressing a complaint or
a concern. Council concurred with City Manager Monahan's suggestion that
copies of staff follow-up responses to the e-mail originator will be forwarded
to Council in their weekly mail packets.
■ Employee Recognition Event
Council was reminded about the Employee Recognition Event on March 7,
3-4 p.m., in the Town Hall. Mayor Griffith indicated he would attend.
■ Tigard Central Business District
The TCBDA will meet on Thursday, 6:30 p.m., in the Tigard Chamber of
Commerce building.
■ Reception for retired Chief of Police Ron Goodpaster
Council discussed their availability the week of March 10 or 17 for a
reception to honor retiring Chief of Police Ron Goodpaster. (City
Recorder's note: Preliminary arrangements have been made as follows:
March 20, 6-8:30 p.m., Tigard High School Commons).
➢ DISCUSSION REGARDING COUNCIL LIAISON ASSIGNMENTS, REPORTS
TO COUNCIL, AND COMMUNICATIONS
Council discussed how they would communicate on current activities on their
Council liaison assignments to various boards and committees. Mayor Griffith
noted the importance of keeping the Council and public informed. After
discussion, Council agreed that brief updates will be made during the Council
business meeting (televised). At the beginning of the business meeting the
Mayor will ask if there are any updates and Council members will announce
whether or not they have information to share. Short updates will then be
Tigard City Council Meeting Minutes - February 11, 2003 Page 2
given at the end of the meeting under the agenda item entitled: "Council
Liaison Reports." Council members will discuss board and committee issues
that require Council review and direction during the Study Session.
Meeting recessed at 7:13 p.m.
1. BUSINESS MEETING
1.1 Mayor Griffith called the City Council and Local Contract Review Board
meeting to order at 7:30 p.m.
1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, Sherwood, and Wilson.
1.3 Pledge of Allegiance: Cub Scout Pack 232 will led the Pledge of Allegiance
and Flag Ceremony
1.4 Council Communications 8z Liaison Reports: Mayor advised he would report
on a recent Metro Policy Advisory Committee meeting — See Agenda Item
No. 12)
1.5 Call to Council and Staff for Non-Agenda Items
2. VISITOR'S AGENDA (Two Minutes or Less, Please)
Tigard High Leadership President Paul Brems updated Council on February events
at the Tigard High School, which included a Blood Drive, Tigerette Competition,
MORP spirit week, Senior Citizen Prom, Girls Varsity Playoffs and the Stuart Little
winter play.
3. CONSENT AGENDA: Motion by Councilor Dirksen, seconded by Councilor Wilson
to approve the Consent Agenda as follows:
3.1 Approve Council Minutes for January 6, 2003
3.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - February 11, 2003 Page 3
4. OATH OF OFFICE CEREMONY — CHIEF OF POLICE WILLIAM DICKINSON
City Manager Monahan introduced this agenda item by reviewing Police Dickinson's
extensive law enforcement background and the Chief of Police selection process.
Newly appointed Police Chief William Dickinson was sworn in by Municipal Court
Judge O'Brien.
Chief Dickinson thanked the Council for the opportunity to serve as Tigard's Chief.
He noted he would like to continue to carry forward the Department's mission to
keep Tigard on the leading edge in community policing and law enforcement.
S. INTRODUCTION: DELEGATION FROM SAMARINDA, INDONESIA
City Manager Monahan gave a brief overview of the partnership with the City of
Tigard and Washington County with Samarinda/Kutai, Indonesia. Mr. Syaharle
]aang and Mr. Maysud Syahid were introduced to and welcomed by the City
Council.
Assistant to the City Manager Newton overviewed the training offered to the
Indonesian delegation, which included techniques for citizens' involvement and
participation, volunteer programs, options on how to approach long-term water
issues, establishment of police programs such as D.A.R.E., water conservation and
recycling programs.
S. Carolyn Long, Executive Director of the Tigard Area Chamber of Commerce
welcomed the delegation with gifts and presented a proclamation to them.
Representatives of Tigard Valley Fire 8T Rescue Engine 51 also welcomed the
delegation and presented them with hats.
Mr. ]aang thanked the City for the training programs and for Tigard's hospitality.
He also noted he was favorably impressed by the freedom for people of his Muslim
faith to freely worship in the United States. He said he would bring back to the
people of Samarinda that to keep world peace, we must all respect people of other
religions.
Mayor Griffith noted the potential to continue a relationship with Samarinda city
government by developing a sister-city arrangement.
Tigard City Council Meeting Minutes - February 11, 2003 Page 4
6. UPDATE ON THE NEW TIGARD LIBRARY
Library Director Barnes reported on the progress of the project and updated on site
plan meetings and fundraising efforts. Future public meetings for the Site Master
Plan for the Fanno Creek Extension are scheduled for Wednesday, February 26,
7:30 — 9 p.m. in Town Hall and Thursday, April 3, 7:30 — 9 p.m.
7. CONSIDER INTERAGENCY GANG ENFORCEMENT TEAM (IGET)
INTERGOVERNMENTAL AGREEMENT
Police Chief Dickinson presented the staff report. Council briefly discussed this item.
Motion by Councilor Sherwood, seconded by Councilor Wilson, to approve the
Interagency Grant Enforcement Team Intergovernmental Agreement.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
8. CONSIDER WASHINGTON COUNTY INTERAGENCY NARCOTICS TEAM
MEMORANDUM OF UNDERSTANDING
Police Chief Dickinson presented the staff report. Council briefly discussed this item.
Motion by Councilor Moore, seconded by Councilor Sherwood, to approve the
Washington county Interagency Narcotics Team Memorandum of Understanding.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - February 11, 2003 Page 5
9. CONSIDER INTERAGENCY CLANDESTINE DRUG LAB RESPONSE TEAM
AGREEMENT
Police Chief Dickinson presented the staff report. Council briefly discussed this item.
Motion by Councilor Wilson, seconded by Councilor Dirksen, to approve the
Interagency Clandestine Drug Lab Response Team Memorandum of Understanding.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
10. CONSIDER AN AMENDMENT TO THE TIGARD MUNICIPAL CODE (TMC) TO
CLARIFY CITY AUTHORITY TO AUDIT PAYMENTS MADE TO THE CITY
Finance Director Prosser presented the staff report. This issue arose in conjunction
with the joint audit of franchised utilities by Oregon cities. The City of Tigard
reserves the right to audit franchise fee payments by including such a provision in the
franchise agreements. The proposed code amendment does not grant any authority
that the City does not already have. It does, however, confirm that authority and it
ensures that the audit authority is applied in a consistent manner to all payments made
to the City regardless of origin.
Motion by Councilor Moore, seconded by Councilor Sherwood, to adopted
Ordinance No. 01-01.
ORDINANCE NO. 01-01 -- AN ORDINANCE AMENDING THE TIGARD
MUNCIPAL CODE BY ADDING A NEW SECTION TO CLARIFY CITY
AUTHORITY TO AUDIT PAYMENT MADE TO THE CITY
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - February 11, 2003 Page 6
11. UPDATE ON YOUTH FORUM ACTIVITY
Assistant to the City Manager Newton gave an update on the Mayor's Youth
Forum including the After School Program offered at middle schools, the Search
Institutes Assets Survey, and plans to work with Youth Council members.
12. COUNCIL LIAISON REPORTS
Mayor Griffith reported on priorities listed by the Metro Policy Advisory
Committee:
1. Implementation of 2040 Centers. The Hwy 217 Study is high on the list for
funding.
2. Impact of the UGB and expansion of industrial employment areas.
3. Goal 5 — the City of Tigard has regulations in place.
4. Future role of agriculture (nurseries).
Councilor Wilson asked about maps identifying drainage areas. A review of the
latest maps relating to these areas will be scheduled for a future Council meeting.
13. NON AGENDA ITEMS: None
14. EXECUTIVE SESSION: Not held
15. ADJOURNMENT: 8:53 p.m.
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Tigard City Council Meeting Minutes - February 11, 2003 Page 7