City Council Minutes - 01/28/2003 Agenda Item No. 3. 1
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COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
January 28, 2003
Mayor Griffith called the meeting to order at 6:31 p.m.
Council Present: Mayor Griffith, Councilors Dirksen, Moore, Sherwood, and Wilson
• STUDY SESSION
➢ REVIEW FINAL DESIGN DEVELOPMENT PLANS FOR THE NEW TIGARD
LIBRARY
Library Director Barnes presented the final designs to the Council for review.
The next step will be development of blueprints and other construction
documents. Ms. Barnes will review with the architects the orientation of the
entrance to the library after Councilor Wilson noted that it looked as if people
would enter and then need to turn back to enter the main library. Ms. Barnes
will also check the number of bicycle spaces — the plans show 48. City
Engineer Duenas commented on the Wall Street extension if ODOT approves
the plans. Two man-made ponds would he removed, which would create a
free-flowing stream.
ADMINISTRATIVE ITEMS
City Manager Monahan reviewed the following items with City Council:
■ Consent Agenda — Procedural Question
City Manager noted that Council groundrules and practice has been that if a
Council member has a question on an item on the Consent Agenda, then
that member will contact him to advise him of the question no later than
noon on the meeting date. This request is made so that it can be
determined whether a staff member for a certain item on the Consent
Agenda should attend the Council meeting. Council consensus was in
agreement with continuing with this practice.
Councilor Wilson asked about the mosquito control services agreement,
noting that the $1500 amount seemed low. Discussion followed. Staff
noted that this was for the continuation of a vector control program,
initiated by concerns of citizens in Durham experiencing mosquito problems
that is now in its third year. This does not address the issue of the West Nile
Tigard City Council Meeting Minutes - January 28, 2003 Page 1
Virus, which the County is reviewing. The County will implement a public
information program; for example, alerting the public about the open areas
of standing water and what to do about it. If further treatment is needed to
respond to the West Nile Virus, Assistant Public Works Director
Koellermeier noted that with an agreement in place with Multnomah
County, it could be amended to implement additional measures.
■ NLC Small Cities Council
City Manager referred to the request that Tigard advise LOC if we wish to
nominate an Oregon Delegate to serve a two-year term on the NLC Small
Cities Council. Council members will contact the City Manager if interested.
■ Police Chief Bill Dickinson
City Manager advised that new Police Chief Bill Dickinson will arrive next
Monday. He will be sworn in at the February 1 1 Council meeting. City
Council members supported the City Manager's proposal to temporarily
assign Chief Goodpaster to the vacant Captain's position for up to 60 days
for a transition period for the new Chief.
■ Oregon Local Leadership Institute Workshops
City Manager referred to a list of workshops offered that was sent to the
City Council. Council members will contact staff if they are interested in
attending. Also, Mr. Monahan advised that the City Attorney will be
providing some training on conflict of interest, public meeting law, and land
use (quasi-judicial/legislative) matters on February 25, 2003. He advised
that City Attorney Ramis was unable to attend tonight's meeting, which will
give the Council and the City Manager an opportunity to determine whether
it might be possible to have the City Attorney attend one business meeting a
month, rather than two. Mr. Monahan referred to legal costs for the City
this budget year, which are running high.
■ Certificate of Appreciation
City Manager Monahan advised Council that the City of Tigard received a
Certificate of Appreciation for collecting 200 pounds of food during the
Leaf Collection Days on November 9 and 23.
Tigard City Council Meeting Minutes - January 28, 2003 Page 2
■ Letter of Support for Tri-Met Payroll Tax
Council received a copy of a draft letter to Tri Met supporting a potential
increase in payroll tax if funding is identified that is connected to expansion
of Tigard local bus service; if there is a commitment of funding to the
commuter rail system; and if there was an equitable return of service to our
community in response to the amount of payroll tax contributed by
businesses within our community. Council consensus was the draft letter
should be signed by the Mayor and sent to Tri Met.
■ Review of February & March Council Meeting Tentative Agendas
City Manager Monahan reviewed the tentative agendas for Council meetings
for the next two months. Mayor Griffith noted that Tigard-area State
Legislators would be visiting with the Council again on February 25; he
asked that if Council members had questions for Senator Burdick or
Representative Williams that they submit these questions in advance.
• EXECUTIVE SESSION: Not held
Meeting recessed at 7:25 p.m.
1. BUSINESS MEETING
1.1 Mayor Griffith called the City Council and Local Contract Review Board
meeting to order at 7:30 p.m.
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications 8t Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
2. VISITOR'S AGENDA
Paul Hunt, 10320 SW Century Oak Drive, Tigard, Oregon, read and submitted a
letter to the City Council in response to an article in the Washington County
Weekly section of the Oregonian. Mr. Hunt noted his support for the Wall Street
Extension to eliminate congestion and promote connectivity; however, he noted
concerns if this would create issues with the railroad company and traffic delays
because this area is used for switching cars. He urged the City consider a bridge or
overpass.
City Manager Monahan advised that engineering work is being done for the Wall
Street LID. Discussion on formation of the LID will be scheduled at a future
Tigard City Council Meeting Minutes - January 28, 2003 Page 3
Council meeting (City Recorder's note: this matter scheduled for the meeting of
March 11, 2003).
7:45 PM
3. CONSENT AGENDA: Motion by Councilor Moore, seconded by Councilor
Sherwood to approve the Consent Agenda as follows:
3.1 Approve Council Minutes for November 26, December 10 and 17, 2002.
3.2 Receive and File: Council Goal Update — Quarter 4 of 2002
3.3 Endorse the Submittal of a Federal Recreational Trails Program (RTP) Grant
Application — Resolution No. 03 - 01
3.4 Endorse Tualatin River Bridge Grant Application — Resolution No. 03 - 02
3.5 Approve Intergovernmental Agreement between the City of Tigard and Clean
Water Services and Authorize the City Manager to Sign
3.6 Approve Intergovernmental Agreement between the City of Tigard and
Multnomah County for Mosquito Control Services and Authorize the City
Manager to Sign
3.7 Local Contract Review Board:
a. Award Contract for the Construction of the Durham Road
Traffic Signalization at 98' Avenue Project
b. Award Contract for Appraisal and Land Acquisition Services for
the Walnut Street and SW 121St Avenue Improvement Project
C. Authorize the Purchase of a 16-Foot Mower from Machinery
Components Company, Inc.
d. Authorize the Purchase of a Volvo 10 Yard Dump Truck
The motion was approved by a unanimous vote or Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
4. APPROVE COUNCIL GOALS FOR 2003
City Manager Monahan reviewed the staff report. Council discussed the goals as
drafted and made the following changes:
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■ Goal 3, Transportation, A. 2. was changed to read: 'Identify fy project
priorities and funding needs for state and city facilities.
■ Goal 4, Parks and Recreation, A., B., and C., were changed to read:
A. Continue the efforts of the Youth Forum.
B. Complete or update parks master plans for city facilities.
C. Explore the creation of a Parks and Recreation Advisory Board.
Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt the
City Council Goals for 2003 as amended.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
5. AFFORDABLE HOUSING FEE PRESENTATIONS
Associate Planner Roberts presented the Staff Report on the request from
Community Partners for Affordable Housing (CPAH) to award housing fee
assistance funds. CPAH Representative Martin Soloway, 3276 NE Skidmore,
Portland, Oregon, described the projects underway and that permit fees will likely
exceed the $47500 fee assistance amount noted in the staff report. Council
discussed this matter and consensus was for support of up to $5,000 in fee
assistance for city permits required for CPAH projects this fiscal year.
Motion by Councilor Dirksen, seconded by Councilor Sherwood, to authorize up to
$5,000 fee reimbursement to the Community Partners for Affordable Housing.
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
Tigard City Council Meeting Minutes - January 28, 2003 Page 5
6. AUTHORIZE SALE OF SURPLUS PROPERTY LOCATED AT 13230 SW 154TH
AVENUE (CLUTE PROPERTY) USING A REAL ESTATE BROKER
Finance Director Prosser presented the staff report. Staff requested that Council list
the property located at 13230 SW 154' Avenue for sale with a local real estate
broker on a multiple listing basis, using the same minimum price as in the previous
solicitation. The broker shall be selected in accordance with TMC 3.44.025.
Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt Resolution
No. 03-03.
RESOLUTION NO. 03-03 — A RESOLUTION AUTHORIZING THE SALE OF
SURPLUS PROPERTY LOCATED AT 123230 SW 154TH AVENUE (CLUTE
PROPERTY) USING A REAL ESTATE BROKER
The motion was approved by a unanimous vote of Council:
Mayor Griffith - Yes
Councilor Dirksen - Yes
Councilor Moore - Yes
Councilor Sherwood - Yes
Councilor Wilson - Yes
7. COUNCIL LIAISON REPORTS: None
8. NON AGENDA ITEMS: None
9. EXECUTIVE SESSION: Not held
10. ADJOURNMENT: 8:16 p.m.
Attest: Catherine Wheatley, City ecor e
or, i r
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Date: �-
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