City Council Minutes - 12/10/2002 Agenda Item No. �, J
Meeting of • a�, a,
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
December 10, 2002
Mayor Griffith called the meeting to order at 6:32 p.m.
Council Present: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla
• EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:32
p.m. to discuss labor negotiations under ORS 192.660(1 d).
Executive Session concluded at 7 p.m. ; Council convened into the Study Session.
STUDY SESSION
A REVIEW OF THE METROPOLITAN AREA COMMUNICATIONS
COMMISSION INTERGOVERNMENTAL AGREEMENT (See item 4.3 on the
consent agenda)
Assistant to the City Manager Newton reviewed the proposed changes to the
Intergovernmental Agreement. The proposed changes are summarized in the
Council Agenda Item Summary, which is on file in the City Recorder's office.
➢ ADMINISTRATIVE ITEMS
■ The Council goal-setting meeting is scheduled for January 6, 2002. It will
begin at noon and be held in the Red Rock Creek Conference Room.
• The December 17, 2002, Council meeting will be a workshop and a
business meeting. (Note: No meeting will be held on December 24,
2002)
■ Council and staff liaison matrix was distributed to the City Council.
■ The street maintenance fee discussion on public process results is scheduled
for the December 171 2002, City Council meeting. Letters received since
the compilation of the Council packet materials will be forwarded to the
Council in its December 13 Council newsletter.
■ Council decided it would consider the request from the League of Oregon
Cities for a voluntary contribution toward PERS-related projects during the
non-agenda portion of tonight's business agenda.
■ Council members will advise the Mayor if they are interested in serving on
the Public Safety Coordinating Council.
Tigard City Council Meeting Minutes - December 10, 2002 Page 1
■ Mayor Griffith gave a brief report on his attendance at the National League
of Cities. He asked those who attended to send materials to staff that they
collected at the conference that would be of benefit to the City.
■ Councilor Scheckla reported to the City Manager that a number of street
lights were not working along Pacific Highway.
■ The new Haggens grocery store is scheduled to open in February.
Council meeting recessed at 7:21 p.m.
1. BUSINESS MEETING
1.1 Mayor Griffith called the City Council & Local Contract Review Board
meeting to order at 7:34 p.m.
1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla
1.3 Pledge of Allegiance
1.4 Council Communications 8z Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items:
City Manager Monahan advised that the Council will consider the request from
the League of Oregon Cities about a voluntary contribution for PERS-related
projects during the non-agenda portion of the meeting (see Item No. 13).
2. RECOGNITION OF TYLER HOLMGREEN FOR HIS EAGLE SCOUT
LEADERSHIP SERVICE PROJECT
Mayor Griffith presented a certificate of completion to Tyler Holmgreen for his Eagle
Scout Leadership Service Project near Derry Dell Creek and Pathfinder Trail in Tigard.
Mr. Holmgreen thanked several members of staff for their assistance to him on this
project.
3. VISITOR'S AGENDA
■ Paul Brems, Tigard High School Student Envoy to the City of Tigard, reviewed
upcoming leadership events at the high school.
■ Cleon Cox III, 12580 SW Ash Avenue, Tigard, Oregon reported concerns
about speed humps in general and, in particular, with a speed hump on
Frewing Street, which he said was too high. He suggested the City reevaluate
the speed hump program. After Council discussion, City Manager Monahan
advised he would ask the Engineering Department to evaluate the Frewing
speed hump and to review the traffic-calming program.
3. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor
Dirksen, to adopt the Consent Agenda as follows:
Tigard City Council Meeting Minutes - December 10, 2002 Page 2
4.1 Approve Council Minutes for November 12 and 19, 2002
4.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
C. Canvass of Votes for Mayor and City Councilor Positions from the
November 5, 2002 Election
4.3 Approve a Revised Intergovernmental Agreement for the Metropolitan Area
Communications Commission — Resolution No. 02 - 73
4.4 Appoint Tom Woodruff to the Budget Committee —
Resolution No. 02 - 74
4.5 Reappoint Scot Sutton and Appoint William "Bill" Haack to the Planning
Commission and Appoint Rex Caffal as an Alternate to the Planning
Commission — Resolution No. 02 - 75
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
5. UPDATE ON THE NEW TIGARD LIBRARY
Library Director Barnes presented the staff report on this item. During the past
month, SRG Partnership has worked closely with staff and the public to revise and
refine the schematic designs for the new library. Council was updated on the progress
of the plans on November 19. On December 11, schematic designs will be
presented to the public and the People's Choice Arts Awards Contest will be
presented to winners. Final schematic designs will be reviewed by the Council on
December 17.
6. CONSIDER A RESOLUTION ADOPTING THE LOCAL SERVICE TRANSIT
ACTION PLAN
Community Development Director Hendryx introduced this agenda item, which also
pertains to a Council goal. Associate Planner Julia Haiduk presented the staff report.
Ms. Haiduk reviewed the criteria, weighting and priority ranking of routes. The
priority routes are listed in the staff report. Council asked questions regarding how
soon changes could be expected for improved or additional bus routes. Ms. Haiduk
advised it would probably take more than five years before new routes would be
added but changes to hours of service and adding more buses to existing routes might
Tigard City Council Meeting Minutes - December 10, 2002 Page 3
occur sooner. This plan will serve as a guide for future discussions with Tri Met to
work toward increasing ridership on existing services and for the City to identify
necessary actions to prepare for future ridership opportunities.
Motion by Dirksen, seconded by Councilor Moore, to adopt Resolution No. 02-76.
RESOLUTION NO. 02-76 — A RESOLUTION ADOPTING THE LOCAL
SERVICE TRANSIT ACTION PLAN.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
7. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE
URBAN SERVICE AGREEMENT RELATED TO SENATE BILL 122 ON BEHALF
OF THE CITY
Community Development Director Hendryx introduced this agenda item and
presented the staff report. Senate Bill 122 requires counties to coordinate service
provider agreements for urbanizable areas to identify who the ultimate service
provider will be. A signed urban services agreement is also a requirement for
proceeding with an annexation plan. Washington County has been working with a
SB 122 Management Oversight Committee for several years to develop agreed upon
principles so that all urban services agreements would be similar in format and
content.
Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt Resolution
No. 02-77.
RESOLUTION NO. 02-77 — A RESOLUTION AUTHORIZING THE MAYOR
TO SIGN THE URBAN SERVICE AGREEMENT ON BEHALF OF THE CITY OF
TIGARD.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
Tigard City Council Meeting Minutes - December 10, 2002 Page 4
8. CONSIDER A RESOLUTION ENDORSING PROJECTS FOR THE "04-07 METRO
TRANSPORTATION IMPROVEMENT PROGRAM (MTIP)" APPLICATION AND
AUTHORIZING THE APPLICATION
Community Development Director Hendryx introduced this agenda item and
presented the staff report. Council discussed the projects to be submitted as the
City's priority projects for the 04-07 MTIP and agreed to endorse those listed in
Exhibit A to the proposed resolution.
Motion by Councilor Dirksen, seconded by Councilor Moore, to adopt Resolution
No. 02-78.
RESOLUTION NO. 02-78 — A RESOLUTION OF THE TIGARD CITY COUNCIL
ENDORSING PROJECTS FOR THE 04-07 METRO TRANSPORTATION
IMPROVEMENT PROGRAM
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
9. CONSIDER A RESOLUTION APPROVING AN INTERGOVERNMENTAL
AGREEMENT TO CONDUCT A JOINT REVIEW OF QWEST AND VERIZON
FRANCHISE FEES PAID AND TO COLLECT BASE DATA
Finance Director Prosser presented the staff report on this item. Staff from several
cities within the Qwest and Verizon service areas have been meeting for the past
several months to discuss the possibility of coming together to conduct a joint audit of
franchises to ensure correct amounts of franchise fees due are being received. Staff
members feel that a joint audit will have benefits for participating cities and will also
ease the audit process for the company being audited. The City budgeted $27,500
for one franchise audit in FY 2002-03. The total cost to Tigard for this project is
expected to be $25,010. Mr. Prosser said this could be a multi-year process.
Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution
No. 02-79.
RESOLUTION NO. 02-79 — A RESOLUTION APPROVING AN
INTERGOVERMENTAL AGREEMENT TO CONDUCT A JOINT REVIEW OF
QWEST AND VERIZON FRANCHISE FEES PAID AND TO COLLECT BASE
Tigard City Council Meeting Minutes - December 10, 2002 Page 5
DATA NECESSARY TO A DETERMINATION OF THE FUTURE BASIS OF
CALCULATION OF QWEST AND VERISON FRANCHISE FEES.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
10. INFORMATIONAL PUBLIC HEARING — CONSIDER A RESOLUTION
FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 (SW
O'MARA STREET)
a. Mayor Griffith opened the public hearing.
b. Project Engineer Greg Berry presented the staff report for the finalization of
Sanitary Sewer Reimbursement District No. 23 established to install sewers in
SW O'Mara Street at Chelsea Loop. Mr. Berry also recounted the history of
the sewer reimbursement program.
Mr. Berry identified for Council an additional lot that will be included in the
final engineer's report on this District.
C. Staff recommended that the Council adopt the proposed resolution to finalize
the formation of this sanitary sewer reimbursement district.
d. Public Testimony: None.
e. Mayor Griffith closed the public hearing.
f. Motion by Councilor Moore, seconded by Councilor Scheckla, to adopt
Resolution No. 02-80.
RESOLUTION NO. 02-80 — A RESOLUTION FINALIZING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 23 (SW O'MARA STREET).
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
Tigard City Council Meeting Minutes - December 10, 2002 Page 6
11. INFORMATIONAL PUBLIC HEARING - CONSIDER A RESOLUTION
FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (SW
CARMEN STREET)
a. Mayor Griffith opened the public hearing.
b. Project Engineer Greg Berry presented the staff report for the finalization of
Sanitary Sewer Reimbursement District No. 25 established to install sewers in
SW Carmen Street. The project cost was 25% more than the estimated
amount because bids were higher than expected and an additional $13,000
was paid to the contractor because some of the sewer line had to be placed
deeper than originally planned.
C. Staff recommended that the Council adopt the proposed resolution to finalize
the formation of this sanitary sewer reimbursement district.
d. Public Testimony: None.
e. Mayor Griffith closed the public hearing.
f. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt
Resolution No. 02-81.
RESOLUTION NO. 02-81 — A RESOLUTION FINALIZING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 25 (SW CARMEN STREET).
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
12. COUNCIL LIAISON REPORTS: None.
13. NON AGENDA ITEMS:
City Manager Monahan referred to a request from the League of Oregon Cities for
Tigard's participation in funding for a League-led effort to come up with a solution to
the PERS problem. The League has requested that each city contribute $10-12 per
active PERS-covered employee. Since Tigard has only police personnel participating
Tigard City Council Meeting Minutes - December 10, 2002 Page 7
in the PERS program, the total number of Tigard active PERS-covered employees is
54; thus, the maximum assessment requested for Tigard is $648.
Council members would like to be kept informed and to be asked for input about any
proposals the League develops.
Motion by Councilor Moore, seconded by Councilor Dirksen, to authorize the
commitment of $648 from the City of Tigard for the voluntary assessment request to
the League of Oregon Cities.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
14. EXECUTIVE SESSION: Not held.
15. ADJOURNMENT: 9:20 p.m.
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Tigard City Council Meeting Minutes - December 10, 2002 Page 8