City Council Minutes - 10/29/2002 Agenda Item No. _
Meeting of
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
October 29, 2002
Mayor Griffith called the meeting to order at 6:34 p.m.
Council Present: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla
• STUDY SESSION
➢ UPDATE ON NEW LIBRARY PARTNERING
City Engineer Duenas reported on an October 23, 2002, partnering session
among City officials, the architect, contractor and project manager. This
partnering process worked well for the City in the Menlor Reservoir project.
A community meeting on the new Library will be held on December 11.
Council will receive an update at its December 17 meeting.
➢ STREET MAINTENANCE FEE
City Engineer Duenas presented a video, "Protecting Our Investment" and
distributed a "Q&A" flyer prepared for information on the Street
Maintenance Fee.
Councilor Scheckla commented about the damage caused by utility companies
when street cuts are made for utility-service installations. Mr. Duenas advised
that the life span of the segment of pavement affected by a street cut is
reduced by SO percent. Seattle has done a study on street cuts and Mr.
Duenas will ask for a copy of this study to determine if the City of Tigard can
utilize some of the findings of the study. A potential review of franchise
agreements might be warranted to more fully recover the costs because of
street cuts.
➢ OTHER DISCUSSION
- Councilor Scheckla reported that there is a political sign at Main Street Park.
Public Works staff will be notified that this sign is to be removed.
- The October 30, 2002, meeting with Senator Wyden, was cancelled.
Tigard City Council Meeting Minutes - October 29, 2002 Page 1
- City Manager Monahan has written a letter to County Administrator
Cameron to determine whether Councilor Scheckla can continue to represent
the City of Tigard on the Community Development Block Grant Policy Board
after his term as City Councilor is up on December 31, 2002. Mr. Monahan
will advise Council as soon as the County determines whether Councilor
Scheckla can continue to serve.
➢ COMMUTER RAIL MEETING
Councilor Dirksen advised that a recent Commuter Rail Meeting went well.
Representatives from Tri Met were present to review with those interested in
the commuter rail station in the downtown area. Design elements of the
station were discussed, including what features would be paid for by the
commuter rail funding and those that the City of Tigard would fund.
• EXECUTIVE SESSION: Not held.
Council meeting recessed at 7:15 p.m.
1. BUSINESS MEETING
1.1 Mayor Griffith called the City Council 8T Local Contract Review Board
meeting to order at 7:32 p.m.
1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla
1.3 Pledge of Allegiance
1.4 Council Communications 8t Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
2. VISITOR'S AGENDA: No visitors testified.
3. CONSENT AGENDA: Motion by Councilor Dirsken, seconded by Councilor
Scheckla to adopt the Consent Agenda as follows.
3.1 Approve Council Minutes for October 8, 2002
3.2 Adopt a Resolution Authorizing the City Manager to Sign a Deed Dedicating
Additional Right-of-Way at SW Gaarde Street — Resolution No. 02 - 60
3.3 Local Contract Review Board:
a. Award Annual Contract for Plumbing and Rooter Services to
Metro Rooter and Plumbing
Tigard City Council Meeting Minutes - October 29, 2002 Page 2
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
4. UPDATE ON THE STREET MAINTENANCE FEE PUBLIC PROCESS
City Engineer Duenas presented the staff report and gave a PowerPoint presentation
for this agenda item. Mr. Duenas advised that there is a video has been prepared to
enhance citizen awareness of the need for a new revenue source for street
maintenance. This video will be played on public access television. A public meeting
is schedule for November 14 and Council will receive a report for review and
discussion on December 17. Information is available on the City's website:
www.ci.tigard.or.us.
5. CONSIDER A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT WITH WASHINGTON COUNTY REGARDING THE TIGARD
STATION AREA DESIGN AND COORDINATION OF COMMUTER RAIL
Community Development Director Hendryx presented the staff report. Joe Walsh of
Tri Met and Frank Angelo of Washington County were also present and answered
questions from Council members.
Motion by Councilor Dirksen, seconded by Councilor Scheckla, to adopt Resolution
No. 02-61.
RESOLUTION NO. 02-61 — A RESOLUTION AUTHORIZING THE MAYOR
TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT (IGA) WITH
WASHINGTON COUNTY REGARDING THE TIGARD STATION-AREA DESIGN
AND COORDINATION FOR COMMUTER RAIL
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
Tigard City Council Meeting Minutes - October 29, 2002 Page 3
6. CONSIDER APPROVING AN AGREEMENT WITH OREGON DEPARTMENT OF
TRANSPORTATION (ODOT) TO PROVIDE THE FUNDING FOR THE DESIGN
AND RIGHTS-OF-WAY ACQUISITION FOR THE GREENBURG ROAD
PROJECT
City Engineer Duenas presented the staff report and presented PowerPoint slides for
this agenda item.
Motion by councilor Dirksen, seconded by Councilor Scheckla to approve the
Greenburg Road Project Agreement with ODOT and authorize the City Manager to
sign the agreement.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
7. CONSIDER HOUSING SET-ASIDE GUIDELINES
Community Development Director Hendryx presented the staff report.
Motion by Councilor Dirksen, seconded by Councilor Scheckla, to adopt Resolution
No. 02-62.
RESOLUTION NO. 02-62 — A RESOLUTION ADOPTING GUIDELINES FOR
THE AWARD OF CITY AFFORDABLE HOUSING SET-ASIDE FUNDS.
The motion was approved by a unanimous vote of Council present:
Mayor Griffith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
Tigard City Council Meeting Minutes - October 29, 2002 Page 4
8. AUTHORIZE THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED TO
THE PURCHASE OF PROPERTY FOR THE NEW TIGARD LIBRARY
City Engineer Duenas presented the staff report.
Motion by Councilor Dirksen, seconded by Councilor Dirksen, to adopt Resolution
No. 02-63.
RESOLUTION NO. 02-63 — A RESOLUTION TO COMPLETE THE PURCHASE
OF THE PROPERTY FOR THE NEW TIGARD LIBRARY AND TO AUTHORIZE
THE CITY MANAGER TO EXECUTE AND SIGN ALL DOCUMENTS
NECESSARY TO COMPLETE THE PURCHASE
The motion was approved by a unanimous vote of Council present:
Mayor Grirlith: Yes
Councilor Dirksen: Yes
Councilor Moore: Yes
Councilor Scheckla: Yes
9. COUNCIL LIAISON REPORTS: None.
10. NON AGENDA ITEMS: None.
11. EXECUTIVE SESSION: Not held.
12. ADJOURNMENT: 8:10 p.m.
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Catherine Wheatley, City R&order
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Tigard City Council Meeting Minutes - October 29, 2002 Page 5