City Council Minutes - 10/15/2002 Agenda Item No.
Meeting of 1) l ��
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
October 15, 2002
1. WORKSHOP MEETING
1.1 Mayor Griffith called the meeting to order at 6:30 p.m.
1.2 Council Present: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non Agenda Items: None
2. JOINT MEETING WITH THE INTERGOVERNMENTAL WATER BOARD TO
HEAR AN UPDATE ON THE BULL RUN REGIONAL DRINKING WATER
AGENCY PHASE 11 REPORT
Intergovernmental Water Board Members Present: Patrick Caroll, Jan Drangsholt,
Norman Penner, Bill Scheiderich.
Public Works Director Wegner presented the staff report, which is on file in the City
Recorder's office. Staff has prepared a schedule of workshops, public presentations,
displays and a public hearing where the City Council, Intergovernmental Water Board,
and local citizens can review and discuss the Bull Run Regional Drinking Water Agency
Report. The process is scheduled to end February 25, 2003 with a public hearing
and a decision by the City Council.
The highlights of Mr. Wegner's remarks are outlined in a PowerPoint presentation,
which is on file in the City Recorder's office. This presentation included the history of
this issue, a review of Phase I and 11 of the Bull Run Regional Drinking Water Agency
Report, an outline of the proposed agency concept, engineering components, a
system asset map, a list of impacts, governance options, governance recommendation
(ORS 190), a review of the principles of agreement (intergovernmental agreement),
agency organization, agency function and assets, system ownership, system use,
system expansion, system operation & maintenance, a conceptual approach to
contractual operations, rates & charges, water sales to outside parties, withdrawal or
termination, liability, dispute resolution, and a review of unresolved issues.
Mr. Wegner's comments included:
o Tigard has no assets to contribute to the regional system. Tigard will need
to buy in to the system and build a supply line.
o An ORS 190 will allow local representation.
o One of the unresolved issues is that a cost for each agency is unknown at
this time.
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o The City of Portland will retain the water rights; however, these rights will
be assigned to the Agency through the intergovernmental agreement.
o Tigard will still need another source of water. Willamette River water is not
an option without an approval by voters, so a secondary source would
need to come from the Trask or Clackamas Rivers. The City is still working
with the Joint Water Commission (JWC) and it appears that Tigard will be
asked for a decision in 60-90 days about whether Tigard will join the JWC.
o Discussed management of seasonal operations (storing water in winter to
use in summer when demand increases).
Staff will present another report to the Council and IWB at the Council Workshop on
November 19, 2002. Information to be presented at this workshop meeting will be
on the Bull Run Regional Drinking Water Agency Report Phase II — Finance and
Public Involvement.
3. UPDATE ON THE COMMUNICATION PLAN
Assistant to the City Manager Newton presented the staff report, which is on file in
the City Recorder's office. Ms. Newton reviewed the city's major communication
efforts: the CITs, Communication Plan, neighborhood meetings, press releases,
Community Connectors, cable television, Cityscape, the Website, the Goal Guide, and
the TVTV Bulletin Board. The status of the preceding items can be found in Ms.
Newton's October 7, 2002, memorandum to the Mayor and City Council, which
was Attachment 1 to the staff report.
Ms. Newton advised that beginning in February 2003, she recommended that the
CIT meetings be discontinued in their present format. She recommended that the
city focus be shifted to producing monthly informational programming to air in the
CIT time slot. These programs could be taped during the day, include
announcements of upcoming events and status reports; however, the bulk of the
program would be devoted to educating an informing citizens about city programs,
projects, and issues. Council members agreed with Ms. Newton's recommendation
about a change in the CIT process. In November, Ms. Newton will advise the CITs
about the discontinuation of the present CIT format.
Council also agreed with Ms. Newton's recommendation to investigate alternative
options for distribution of the Cityscape for efficient, effective communication and
cost savings. Staff will schedule a follow-up report to Council on their findings in
about two months. This will also be scheduled for review by Council during its goal-
setting session in 2003.
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4. DISCUSSION OF PROPOSED HOUSING SET-ASIDE GUIDELINES
Associate Planner Roberts presented the staff report, which is on file in the City
Recorder's office. The proposed guidelines were acceptable to the Council, including
the suggestions of Community Partners for Affordable Housing and Washington
County Housing. Council consensus was that there would be no roll over of
uncommitted funds to the next fiscal year. A resolution will be presented to the
Council on October 291 2002, for formal consideration of the Housing Set-Aside
Guidelines.
5. DISCUSSION OF THE ADDITION OF "TREES ON PUBLIC PROPERTY" TO THE
TIGARD MUNICIPAL CODE AND DISCUSSION OF TREE MANUAL
Parks Manager Plaza presented the staff report, which is on file in the City Recorder's
office. Consensus of Council was that staff should return to Council on October 29
with a proposed resolution and ordinance to add a trees-on-public-property section to
the Tigard Municipal Code and adopt a Tree Manual. (City Recorder's note: The
ordinance and resolution were rescheduled to the November 12, 2002, Council
agenda.)
After discussion, it was determined that staff would make a wording change to the
proposed ordinance clarifying that the City will also follow established procedures
regarding tree removal (i.e., obtain permits and keep a record of tree removal). Also
Council requested that the Street Tree list be readily available.
6. DISCUSSION OF METRO'S URBAN GROWTH BOUNDARY EXPANSION
Community Development Director Hendryx reviewed the staff report, which is on file
in the City Recorder's office. He presented the issues and questions for the Council
on several charts that outlined the issues and posed the "Question for Tigard" in
several areas. Copies of these charts on file in the City Recorder's office.
Following are the highlights of the discussion on this item:
o Councilor Dirksen suggested reevaluation of the requirement to identify a 20-
year land supply; it is likely land will be added that is not needed since forecasts
of land needs don't always materialize.
o Councilor Dirksen noted concern about new development at the periphery of
the UGB because of lack of infrastructure.
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o Discussion on whether to add mixed-use areas in Tigard included a caution
about increasing intensity of use because of infrastructure needs. A
philosophical discussion is needed to determine whether to first build
infrastructure to anticipate needs or build infrastructure after an area is
developed to meet increased needs.
o Councilor Dirksen noted support for keeping industrial designations for land
along Hwy 217 in Tigard, rather than promote a change to mixed use.
o Council supported flexibility for planning uses in the UGB expansion areas
adjacent to Tigard to further the ability to keep density at a similar level to
adjacent developed property, provide a variety of housing types, plan for parks,
and provide neighborhood commercial areas.
o Council supported Tigard responsibility for planning in the two areas adjacent to
Tigard identified for UGB expansion.
7. PREVIEW NEW LIBRARY COMMUNITY MEETING/OPEN HOUSE ON
OCTOBER 16 a PREVIEW THE CONCEPTUAL SITE AND DESIGN PLANS
Library Director Barnes reviewed the conceptual site and design plans that would be
introduced during the October 15 Library Community Meeting/Open House. A
copy of the Project Vision Statement and a Site Plan and a Floor Plan for the first and
second floors are on file in the City Recorder's office. Council consensus was that
staff and the architects proceed with presentation of information at the open house.
It was noted that the Wall Street extension should be shown as access to the site.
Any continuation of Wall Street will be determined through the LID process.
Refinements of site and design plans will continue over the coming weeks.
Information was presented about whether to pursue LEED certification for the new
library. An October 15, 2002, memo (prepared by Finance Director Prosser and
Library Director Barnes) outlining information on LEED certification is on file in the
City Recorder's office. After discussion, consensus was to proceed with LEED
registration only. The city is planning to include "green building" technologies in
the design of the new Tigard Library; however, the city will not seek certification or
hire a commission agent.
8. COUNCIL LIAISON REPORTS: None.
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9. NON-AGENDA ITEMS: None.
10. EXECUTIVE SESSION: Not held.
11. ADJOURNMENT: 10:29 p.m.
at erine Wheatley, City Recorder
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