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City Council Minutes - 03/12/2002 F Agenda Item No. Meeting of MINUTES TIGARD CITY COUNCIL BUSINESS MEETING March 127 2002 • STUDY SESSION Meeting was called to order at 6:34 p.m. Council Present: Mayor Griffith; Councilors Dirksen, Moore, Patton, and Scheckla > DISCUSSION AND REVIEW OF COMMUNITY EVENTS FUNDING REQUESTS • Finance Director Prosser and City Manager presented information on this agenda item to the City Council. A March 1, 2002, memorandum to the Mayor and Council from Mr. Prosser on this matter is on file in the City Recorder's office. The Council reviewed each of the requests for Community Event Grants, with the following to be forwarded to the Budget Committee as a recommendation: 1. ART Resources of Tigard — recommended one-half of the amount requested: $3,750. 2. Broadway Rose: $ 10,000 (sponsorship agreement) 3. Festival of Balloons: $10,000 (sponsorship agreement) 4. Tigard Blast: $5,000 5. Tigard 4' of July: $7,500 (sponsorship agreement) 6. Tigard Graduation Celebration: $750 7. Tigard Recreation Association. -0- 8. Tualatin Riverkeepers: $2,000 plus in-kind services capped at $500 9. Tualatin Valley Community Band: $1,850 > ADMINISTRATIVE ITEMS: • Distribution of Council's e-mail and "traditional e-mail." After brief discussion, it was determined that the City Recorder will forward (electronically) e-mails received for the Mayor and Council to the Council. Councilor Scheckla does not have a home e-mail address; therefore, the City Recorder will either fax or place a copy of the e- COUNCIL MINUTES — MARCH 12, 2002 page 1 mail in his twice-weekly mail packet. All traditional mail is forwarded to the Council in a packet twice a week (Tuesday and Friday). • Library Bond Information — Library Director Barnes reviewed a March 121 2002 memorandum regarding informational publications about the new library. This memorandum contained a staff recommendation regarding the types of publications the City may want to produce. After discussion, consensus of Council was to proceed as recommended by staff. • City Attorney Review — a March 12, 2002, memorandum from Assistant to the City Manager Newton was distrihuted to the Council. Council will advise the City Manager if additional information is needed. • Council reviewed a request for a 20-minute presentation with the Washington County Task Force representatives regarding an event center at the fairgrounds. Council consensus that this presentation could be scheduled at the May Council workshop meeting. • Councilor Moore advised that he would not be present at the March 19 Council workshop meeting. Study meeting recessed: 7:26 p.m. (Remaining Study Session items were discussed after the Business Meeting) EXECUTIVE SESSION- Canceled. 1. BUSINESS MEETING 1.1 Call to Order - City Council 8t Local Contract Review Board Mayor Griffith called the meeting to order at 7:34 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Dirksen, Moore, Patton, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications 81 Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. VISITOR'S AGENDA Tigard High School Student Envoy Nathan Leamy presented a report to the City Council. A copy of his written report is on file in the City Recorder's office. • Jack Polans, 16000 SW Queen Victoria, referred to recent activities regarding the King City police department. In response to remarks from Mr. Polans, Councilor Patton explained the activities regarding the regional drinking water COUNCIL MINUTES — MARCH 12Y2002 . page 2 study. She advised Mr. Polans that the King City Mayor represents King City at the Intergovernmental Water Board. • Mark Mahon, 11310 SW 91St Court, Tigard, distributed information about activities to support the proposed new library. He also referred to a website, where information can be obtained about the Citizens for a New Tigard Library: www.yeson. 34-47 .org. 3. PROCLAMATIONS: Mayor Griffith proclaimed the following: a. National Community Development Week, April 1 —7, 2002 b. Declaring Tigard High School Marching Band and Tigerette Dance Team as the Official City of Tigard Ambassadors to New York City 4. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Patton, to adopt the Consent Agenda as follows: 4.1 Approve Council Minutes for October 15, 2001 and January 14 and 15, 2002 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Revise Resolution No. 00-08, Citywide Personnel Policies, Updating Family and Medical Leave Article No. 55-0 — Resolution No. 02 - 14 4.4 Adopt a Resolution Authorizing the City Manager to Sign a Dedication Deed Dedicating Additional Rights-of-Way at SW North Dakota Street and SW 1 15' Avenue, SW Walnut Street and SW Tiedeman Street, and SW Gaarde Street — Resolution No. 02 - 15 4.5 Adopt a Resolution Approving Year Twelve of the Washington County Wasteshed Waste Reduction Plan and to Adopt an Intergovernmental Agreement with Washington County — Resolution No. 02 - 16 4.6 Local Contract Review Board a. Award Engineering Services Contracts to Westlake Consultants for 12111 Avenue and to CESNW Consultants for Walnut Street Improvements The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes COUNCIL MINUTES — MARCH 1212002 page 3 5. PUBLIC HEARING (LEGISLATIVE) TO CONSIDER AN ORDINANCE AMENDING THE TIGARD COMMUNITY DEVELOPMENT CODE TO ALLOW FOR MORE FLEXIBILITY PERTAINING TO PARKING REQUIREMENTS FOR RELIGIOUS INSTITUTIONS AND JOINT PARKING THROUGHOUT THE CITY OF TIGARD — (ZOA2001-00003) REQUEST: A request to review and amend the Religious Institution parking requirements within the Tigard Community Development Code to allow for more flexibility. The request revolves around the required seating that is currently imposed on the development of Religious Institutions within the City of Tigard. The current proposal involves three components: Changing the requirement from one space for every two seats, to one space for every 3-4 seats; Allowing shared parking to occur up to 500 feet from the property line for all uses; Allowing some on-street parking to occur where streets are designed and physically improved to accommodate such parking. LOCATION: Citywide. ZONE: N/A APPLICABLE REVIEW CRITERIA: Statewide Planning Goals 1 and 2; Comprehensive Plan Policies 1.1.1, 2.1.1, 2.1.2 and 2.1.3; and Community Development Code Chapters 18.380, 18.390 and 18.765. a. Mayor Griffith opened the public hearing. b. Community Development Director introduced this agenda item and Associate Planner Kilby presented the staff report. C. Public Testimony • Father Leslie Sieg, 13665 SW Fern Street, Tigard, advised he is pastor of St. Anthony's Church. Fr. Sieg spoke in favor of the proposed amendments advising this was a good compromise for those who had been concerned about the present requirements. He noted that if the amendments were approved, there would be less pavement required and churches would not have to buy as much property for parking. • Kelly Ford, 13975 SW 271 Street, Beaverton, advised he is an attorney for Westgate Baptist Church. He referred to a study conducted by this church, which indicated the ratio of parking needed was not as great as what was currently being required by Tigard's code. He thanked the staff for their hard work on the proposed amendments and agreed that these amendments were a good compromise. • Jack Polans, 16000 SW Queen Victoria, King City, also spoke in favor of the proposed amendments unless the Police Department or Tualatin Valley Fire 8z Rescue objects. Associate Planner Kilby confirmed that COUNCIL MINUTES — MARCH 12, 2002 page 4 all City departments and area agencies had reviewed the proposed amendments and had opportunity to comment. d. Mayor Griffith closed the public hearing. e. Associate Planner Kilby advised that staff recommended approval of the proposed amendments. f. The matter was discussed briefly by Council. All Council members indicated support of the proposed amendments, with the exception of Councilor Dirksen. Councilor Dirksen advised he would not vote on this matter since his church was considering expansion and he also lived near to a church property_ g. Motion by Councilor Patton, seconded by Councilor Scheckla, to adopt Ordinance No. 02-13. ORDINANCE NO. 02-13 — AN ORDINANCE AMENDING THE LANGUAGE OF THE TIGARD COMMUNITY DEVELOPMENT CODE TO ALLOW FOR MORE FLEXIBILITY PERTAINING TO PARKING REQUIREMENTS FOR RELIGIOUS INSTITUTIONS AND JOINT PARKING THROUGHOUT THE CITY OF TIGARD. The motion was approved by a majority vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Abstained Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 6. PUBLIC HEARING (INFORMATIONAL) TO CONSIDER ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 21 - ERROL AND FONNER STREETS a. Mayor Griffith opened the public hearing. b. Project Engineer Greg Berry presented the staff report, which is on file in the City Recorder's office. C. Public Testimony • Tim Brandon, 12555 SW 112th, Tigard, commented that he thinks he understands the function of the reimbursement district. He advised he did not anticipate hooking up to the sewer right away. d. Mayor Griffith closed the public hearing. d. Project Engineer Berry recommended approval of the proposed resolution. e. Council members discussed the project briefly and indicated their support of the proposal brought forward by staff. g. Motion by Councilor Dirksen, seconded by Councilor Patton, to adopt Resolution No. 02-17 COUNCIL MINUTES — MARCH 12, 2002 page 5 RESOLUTION NO. 02-17 — A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 21 (ERROL AND FONNER STREETS) The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 7. PUBLIC HEARING (INFORMATIONAL) TO CONSIDER ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 22 - HOWARD DRIVE a. Mayor Griffith opened the public hearing. b. Project Engineer Greg Berry presented the staff report, which is on file in the City Recorder's office. C. Public Testimony • Richard Sverid, 11880 SW James Court, Tigard received clarification from Mr. Berry about the connection fee, the cost to reimburse the City for construction of the sewer line, and the monthly sewer fee. • Robert Niemeyer, 13200 SW Howard Drive, Tigard received clarification from Mr. Berry that he did not have to hook up to the sewer. The County Department of Environmental Services is the agency that determines whether or not a septic system is functioning satisfactorily. Mr. Berry also reviewed the project schedule. • Casey Savage, 10825 SW Fonner, Tigard, advised he is a resident of the previous sewer reimbursement district considered by Council (Agenda Item No. 6). Mr. Savage received clarification from Mr. Berry that an additional connection could be provided for his property. d. Mayor Griffith closed the public hearing. e. Motion by Councilor Patton, seconded by Councilor Scheckla to adopt Ordinance No. 02-18. ORDINANCE NO. 02-18 — A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 22 (HOWARD DRIVE) COUNCIL MINUTES — MARCH 12, 2002 page 6 The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 8. UPDATE ON COOK PARK MASTER PLAN EXPANSION PHASE 11 Property Manager Roy presented the staff report and PowerPoint slides, which are on file in the City Recorder's office. Mr. Roy reviewed with Council a map of Cook Park and the facilities included in the expansion. He also responded to a question about the high cost of the restrooms and advised how they would be constructed. The amount stated is an engineer's estimate. 9. DISCUSSION OF OPTIONS TO PAY ADDITIONAL CITY COSTS FOR THE 69TH AVENUE LOCAL IMPROVEMENT DISTRICT (LID) a. City Engineer Duenas presented the staff report, which is on the in the City Recorder's office. b. After discussion, Council members agreed with the staff's recommendation as contained in the February 26, 2002, memorandum from City Engineer Duenas and Finance Director Prosser. Staff will prepare an ordinance to spread the assessments for Council consideration on March 26, 2002. 10. CONSIDER AN ORDINANCE AMENDING CHAPTER 10.28 OF THE TIGARD MUNICIPAL CODE PERTAINING TO PARKING a. City Engineer Duenas presented the staff report, which is on file in the City Recorder's office. b. Motion by Councilor Dirksen, seconded by Councilor Patton, to adopt Ordinance No. 02-14 ORDINANCE NO. 02-14 — AN ORDINANCE AMENDMENT CHAPTER 10.28, PARKING, OF THE TIGARD MUNICIPAL CODE The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes COUNCIL MINUTES — MARCH 12, 2002 page 7 11. COUNCIL DISCUSSION OF OPTIONS REGARDING MUR-2 ZONING ISSUES RAISED DURING THE WASHINGTON SQUARE REGIONAL PLAN IMPLEMENTATION PUBLIC HEARING Community Development Director Hendryx presented information as outlined in his March 6, 2002, memorandum to the Tigard City Council. A copy of the memorandum is on file in the City Recorder's office. Council discussed the options as presented in Mr. Hendryz's memorandum. Consensus of Council was to proceed with the second option presented in the memorandum. City Attorney Ramis confirmed that this is not new information concerning the Washington Square Regional Plan matter. City Manager Monahan added that the Council would not be taking any action this evening that would affect the Washington Square Regional Plan. Mr. Adams was present and noted his issues as he gets ready to develop property in the Washington Square Regional Plan area. Mr. Adams indicated he understood that he could either submit an application before March 28 (which is when the regulations on the Washington Square Regional Plan become effective) or he could wait for the process (which would take about four months) to take place on a Development Code change. 12. COUNCIL LIAISON REPORTS: None 13. NON AGENDA ITEMS: None 14. EXECUTIVE SESSION: Canceled. Business meeting recessed at 9:30 p.m. and Council reconvened into Study Session at 9:34 p.m. > STUDY SESSION (continued) • City Manager reminded Council that they were to select the review format for the City Manager performance review on March 26, 2002. • Election information was distributed as outlined in the Administrative Items for Review Agenda, which is on file in the City Recorder's office. • Councilor Dirksen indicated he would be gone from July 9 — August 9, 2002. • The Shining Stars Banquet, hosted by the Chamber of Commerce was discussed. All Council members indicated they would attend. No one from the Council would be able to attend the retirement celebration for Dick Townsend of the League of Oregon Cities. COUNCIL MINUTES — MARCH 1212002 page 8 The library's volunteer recognition will be on April 25 at 6 p.m. Friends of the Library will have a book sale on April 26 and 27. 15. ADJOURNMENT: 9:44 p.m. Catherinb Wheatley, City Recorded Attest: JJP lu y igard Dates . i 1:1AD M\CATHY\CCM\020312.DOC COUNCIL MINUTES — MARCH 12, 2002 page 9