Loading...
City Council Packet - 07/19/2011 11 _ q City of Tigard Tigard Workshop Meeting - Agenda TIGARD TIGARD CITY Agenda revised 7/18/2011- Executive Session added to end of meeting. Agenda COUNCIL & CCDA revised 7/19/2011 - Item No. 6 moved to 7/26/2011 meeting. MEETING DATE AND July 19, 2011 - 6:30 p.m. TIME: MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: http: / /www.tvctv.org /govern ment- programming /government - meetings /tigard Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings - Channel 30 • Every Sunday at 11 a.m. • Every Monday at 6 a.m. • Every Tuesday* at 2 pm ( *Workshop meetings are not aired live. Tuesday broadcasts are a replay of the most recent workshop meeting.) • Every Thursday at 12 p.m. • Every Friday at 3 a.m. SEE ATTACHED AGENDA • City of Tigard TIGARD Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL & CCDA MEETING DATE AND TIME: July 19, 2011 - 6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any fmal action or making any final decision. Executive Sessions are closed to the public. 1. WORKSHOP MEETING A. Call to Order- City Council & City Center Development Agency B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports E. Call to Council and Staff for Non - Agenda Items 2. JOINT MEETING WITH CCAC FOR DOWNTOWN MARKETING AND REVITALIZATION PRESENTATION 6:35 p.m. (Estimated Time) 3. HIGH- CAPACITY TRANSIT (HCT) LAND USE PLAN UPDATE 7:20 p.m. (Estimated Time) 4. URBAN FORESTRY CODE REVISIONS PROJECT UPDATE 7:50 p.m. (Estimated Time) 5. DISCUSS POTENTIAL ADMINISTRATIVE RULEMAKING MUNICIPAL CODE AMENDMENTS 8:35 p.m. (Estimated Time) 6. e e e_ - - .e - -': Rescheduled to the July 26, 2011, Business Meeting Agenda. 7. COUNCIL LIAISON REPORTS 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session called under ORS 192.660 (h) to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any fmal action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT 9:35 p.m. (Estimated Time) and government representation. It is also suggested that the City provide support, including initial funding to retain marketing, promotion and organizational assistance. 2, Leverane themes and connect to the community. Reeves identifies three retail and services bulginess themes that AIS -511 Item #: 2. Workshop Meeting Date: 07/19/2011 Length (in minutes): 45 Minutes Agenda Title: Downtown Marketing and Revitalization Presentation/CCAC Joint Meeting Submitted By: Sean Farrelly Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: City Center Joint Meeting -Board or Other Juris. Development Agency ISSUE Presentation of the Downtown Marketing and Revitalization Report to the City Center Development Agency (CCDA) and City Center Advisory Commission (CCAC) by consultant Michele Reeves STAFF RECOMMENDATION / ACTION REQUEST Receive presentation and discuss recommendations with CCAC, staff and consultant. Feedback is also desired regarding city support of a Tigard Downtown Association. KEY FACTS AND INFORMATION SUMMARY In November 2010, staff arranged for the services of a Metro funded consultant, Michele Reeves (of Civilis Consultants,) to work with Downtown businesses, property owners and stakeholders on the development of a marketing and revitalization strategy for Downtown Tigard. This was in response to an expressed desire by several business and property owners to cooperate on marketing the district. Reeves with a background in retail leasing, development consulting, and project management led four well- attended events centered on strategies to create successful downtown business districts. She also did extensive outreach to business and property owners by phone and in person to encourage participation. She also made herself available to answer stakeholder questions outside of these events. After an initial workshop on the principles of revitalization, she spent considerable time walking throughout the Downtown and gathering data. At a second workshop she analyzed the Downtown's strengths and weaknesses and presented step -by -step and block by block recommendations. On April 20, twenty-five Tigard participants went on a two and a half hour tour to North Mississippi Avenue in Portland. North Mississippi Avenue has transformed from an economic struggling area with largely vacant storefronts to a prosperous retail and restaurant destination with predominantly locally owned businesses. The area has also attracted new multi -story, mixed -use residential and office development. Reeves arranged a tour of several properties. At each stop the developer, business owner or other business representatives talked to the group about the challenges and opportunities they faced. Some lessons learned include the role of urban renewal in supporting new development including facade improvement grants and development opportunity studies, and the importance of retail and restaurant amenities in attracting new residential and office development. On May 24, she led a downtown "community identity" workshop, that sought to get a clearer picture from stakeholders of what "story" the Tigard Downtown told through its businesses, buildings, infrastructure, and events. The report found some conflict in the image downtown would like to be perceived, versus what it is today. The summary of the workshop is found in Attachment I, Tigard Identity and Recommendations. Attachment I also contains recommendations to leverage the Downtown's strengths. They are: 1. Form a downtown development organization. This group would include business and property owners, residents, and government representation. It is also suggested that the City provide support, including initial funding to retain marketing, promotion and organizational assistance. 2, Leverage themes and connect to the community. Reeves identifies three retail and services business themes that occur in the general vicinity of Main Street. They are: a) Do it Yourself (DIY) repair, crafts and /design; b) Food and c) Automotive The report recommends that businesses do common marketing and organize events that are centered around these themes. 3. Improve beloved comm pity events. , In this regard, traditional events such as the Christmas tree lighting and Halloween events should be improved and continued. 4. Strengthen downtown stakeholder ties. It is recommended that the city encourage and participate in events that build relationships among stakeholders and the general community, such as the successful Downtown business's owners event sponsored by the Fanno Creek Brewpub in March. 5. Increase storefront improvement Farticination: Reeves' recommends the existing storefront improvement program be more heavily promoted. Buildings that are vital, vibrant, and interesting tell the story that downtown is a vital, vibrant, and interesting place. Michele Reeve's recommendations were well supported by Downtown businesses, and other stakeholders. It was stressed that the key to implementing the recommendations is to engage businesses and others to create the conditions to promote business prosperity and relevance. The City has a key role in this effort through its governance and redevelopment functions. However, a successful downtown also requires businesses and community stakeholder others to be organized around a common goal. Such an organization, especially at the outset, requires a level of public support, Therefore it is recommended that staff and CCAC work with the Downtown's stakeholders to develop criteria for a Tigard Downtown Association to meet so as to be eligible for support, including funding, from the City. The criteria would be presented for CCDA's consideration at a future meeting. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Council Goal 2: Implement Downtown and Town Center Redevelopment Opportunities a. Develop Strategy and Materials to Attract Developers and Tenants DATES OF PREVIOUS COUNCIL CONSIDERATION February 15, 2011 joint CCDA -CCAC meeting Attachments Reeves report PowerPoint Presentation Identity and Recommendations Downtown Tigard Prepared for City of Tigard e t'1lt l t 3 / 1 4 lb III sip 1 • ii . t _ .....,. ...4 t,t ... . , ' . 70. . ...•.. imiliw ,... C I` V , 1310 NW Naito Pkwy, #303 Portland, OR 97209 Consultants 503.867.8465 \ a Rethinking Urban Places michele@michelereeves.com CIVIC IDENTITY WHY DO YOU NEED TO HAVE A CIVIC IDENTITY? If a city wants to recruit businesses, attract developers, and encourage revitalization, it needs to operate under the umbrella of an authentic and effective identity to guide its policy making, infrastructure decisions, and marketing efforts. A place that tells a con- sistent and compelling story will form a connection with visitors and residents alike. You have to build the narrative: Who are your city's residents? What does your city look like? What are you passionate about? A story framework helps cities take their municipal goals and translate them into clear implementation strategies. If Tigard can identify a common vision that is embraced by a wide variety of downtown stakeholders and weave it into both public policy and private sector projects, it will build successful places, attract businesses and residents, and have a framework for a vast array of marketing efforts. A city with a strong identity has citizens that are proud, happy and excited to live, work, and play in their home town. CIVIC IDENTITY WORKSHOP DESCRIPTION On May 24, 2011 at the Tigard Area Chamber of Com- STORY FRAMEWORK merce, downtown stakeholders contemplated their commercial district and what it was communicating to the world at large through its buildings, businesses, roads, C haracterization sidewalks, and events. Our goal was to get to the bot- tom of exactly what downtown Tigard is saying now, and Objective figure out what it wants to be telling visitors and residents in the future. Relationship We focused on a series of questions designed to give us a clearer picture of the four elements of the story frame- work: Characterization, Objective, Relationship, and Environment Environment, or "CORE" for short. Characterization: This is what makes a place unique and specific and has to do with how a place represents itself. Examples of words that might be used to describe a place that would be considered characterization include: dense, blue - collar, wealthy, suburban, rural, safe, dirty, bright colors, hard to get around... . CIV4LIS PAGE 2 Consu tants aem;okogVroo„aiae: Tigard Identity and Recommendations r Objective: What is your downtown's motivation, what does it want to feel? Often, there are competing objectives, and out of that tension engaging conflicts emerge that make for memorable stories. Relationship: You can tell a lot about a person by the relationships they maintain, and the same is true for a downtown. What are you most popular events? The most beloved businesses? Who relates to downtown? Who doesn't? Environment: What is the setting for your downtown? Is it on a coast or a highway? Is it in a big city, or a small city? Is it urban or suburban? Is it on a mountain or in the plains? TIGARD CIVIC IDENTITY WORKSHOP RESULTS Characterization. We began our workshop by focusing on Characterization. We talked about how downtown Tigard was described in the past, present, and how it might be characterized in the future. Below is a word cloud of the responses related to future characterization. In a word cloud, the most frequently used words are the largest, and as you can see, it is pretty clear that stakeholders wanted Tigard citizens to see downtown as a fun, friendly, lively, prosperous destination for the whole community. How Downtown Tigard /� Wishes to Be Characterized IA a o uo � • o F31111 Str � ��� ' clo ser �� IOWO ` �Dij6oj i J co ` o� :le ,...„ , ,. e k,...,. c_, ariii.,, „cep Sees ciP ug • ty jv, ni/ SS 6a4 to k \Deal pow��ow� • : p���° \\ ,, o W . Farms �s o �\ �� z''' Maybet�y s '���a/ y d . Grocery %; ' �— c iii: Driue o K CIVIL'S PAGE 3 ` Re C g Urban nt s s cants Tigard Identity and Recommendations Objective. In this portion of the workshop, many of our questions focused on what the people of Tigard are passionate about, what they want to feel, and what downtown's driving motivations should be. To get a sense of where downtown stood in terms of its current objectives, we asked the question, "If downtown Tigard were a person, based on how it looks, acts, promotes itself and the experience it provides today, what would you say downtown Tigard seems like it most wants to feel ?" As you can see in the word cloud below, there aren't any single words that people co- alesced around, but a lot of these have a theme that reflected the negative characteriza- tion of getting older: retired, isolation, inactivity, and being tired were big themes. How Downtown Tigard Feels Today C © ° . �► v ol a � co a c l ° . a 40 "y co 4 ,1 abco A c • �4 a� etr ca c3 L. d� ' r�.� � ' * hir • ' % affordabl s/o ; co 7 �° � •ale Cl aus �� . � � 0 a 3 cc ess mys °=. o► O, pains ° as O Obviously, it is not Tigard's goal to embody a decrepit aging downtown, so what did it want to feel and what places most mirrored the values of downtown Tigard? In the word cloud on the next page, you can see that, again, community was a huge theme. They also wanted downtown to feel fun, prosperous, and energetic, and to reflect its proxim- ity to nature with great trails and parks. The three municipalities that participants related to most were Multnomah Village, McMinnville, and Sherwood. Places like Mississippi Ave and Alberta St were also mentioned, but when asked about whether downtown Ti- gard wanted to feel "young" and "hip ", most participants agreed that they identified more with downtown Tigard being family - friendly and feeling secure and comfortable. CIVILIS PAGE4 Re fhi Wban consu Tigard Identity and Recommendations M!! Places How Downtown Tigard Wants to Feel in the Future waiting grassvalley -ca lake - Oswego walkable local mississippi -ave acbiviby coffee mu lbnomah-vi l laae communiby places Gigard education families engaging place happen schools gathering walGon plazajobs alberta nob- beaverton necessary faith Grails redding -ca church energe safe library secure . mayberry quain comfortable children's eclectic parks friendly spot inberesbing proudarts g o green belonging vibrant alive good accessible loved small driving surban part 9 ub awareness seaside yinvibing sellwood sense safeby welcoming recreabion family - friendly sporbs family lifestyle sherwo employment dislike destinabion fine f Unold- Gown- sacramenbo business activities ros erous connector vancouver -wa together coming • representative mcminnville Relationship. In this portion of the workshop, we were trying to assess what is the most beloved, and most related to, in downtown Tigard. In the word cloud on the next page, you can see there is a real mishmash of business uses that people related to, but they do not merge into a clear sense of "beloved place." These words speak quite a bit to, "this is a place where I run my errands." The post office was the number one draw to down- town. Other businesses that participants related to included the brewpub, Cafe Al- legro, Value Village, the dry cleaners, the liquor store, and the stamp and stationery store. There is a strong connection to commuters as well with the nearby transit options. In regards to events, Christmas Tree Lighting was the most fondly mentioned event, although it was clear from the discussions at the tables that event planning has waned significantly in recent years. CIV PAGE 5 Consultants Tigard Identity and Recommendations Rethinking o Urban Places Events and Places that People Relate to Most in Downtown Tigard Grr o, lack transit-center aboy f lack-ofierrices //p d greeoburg alflueot a Woad � c ap ° � a �i� 3 �o v- � '. O'er /.O'� % • 5 C ; �'�� � �,,• • �� ��iV '� b`0 h idde n fbeiiies� �� �� 0 ° d ive►s�� `� bea� hds V nn- /t�J� _ 5 /ewel ry6ox - 04, ° ' te a • ignorant / ' � '' dtiue O //G 1/4,, a .1, Environment. In the case of environment, we focused on what attractions there were for visitors and the way downtown was perceived by its residents. When wearing the "where would I recommend a visitor go" hat, participants focused more on activities, shopping, and restaurants like the Fanno Creek Trail, the brewpub, Live Laugh Love Glass and Cafe Allegro. It is worth noting that the glass shop was mentioned several times even though it has just opened its doors. Also, the ballroom was finally mentioned in this section. One of the largest ballroom dance floors in the country is located in downtown Tigard, something not many people in the community seem to know, which is a market- ing opportunity lost for the entire downtown. Again, the theme of age was raised repeatedly as, old was the most often used word to describe the downtown environment. The transit center also made a big splash on this word cloud, reflecting the impact of the bus, tracks and WES station on the downtown environment. K CIVILIS o C PAGE 6 Consultants Tigard Identity and Recommendations R ng Urban Places CIVIC IDENTITY WORKSHOP CONCLUSIONS After conducting the workshop and analyzing the results through the lens of story using CORE, the next step is to look for conflicts. Why do we do that? Because the hurdles a city faces, and the most engaging parts of a city's story, all have to do with their conflicts...their human tensions. Our goal in reviewing these tensions is to identify a super conflict, one that can encompass all of the rest. After listening to discussions and reviewing all of the gathered data from the workshop, the super conflict we identified in Tigard had to do with Safety vs. Edginess. On the one hand, it was pretty clear that most people felt the priorities for downtown were being family - friendly, quaint, and the center of the community. No one was really fighting those words. We didn't hear people saying anything like, "No, we don't want to be quaint anymore, we want to be cool, hip, cutting edge..." We also heard people men- tion cities or places they thought Tigard might like to emulate, but usually with a disclaim- er relating to not wanting to be too busy, or too dense, or too hip. On the other hand, there were many instances where people wanted more energy, inter- est, prosperity and urbanity, expressing a desire for downtown to be to be more alive and interesting. The current characterization of Tigard, based on the workshop results, would be a tired, wizened older lady, perhaps in a rocking chair, who feels irrelevant, worn down and iso- lated. The characterization that more closely matches how downtown Tigard would like to be perceived would be someone similar to the character of Tim Taylor, played by Tim Allen on the television show Home Improvement. He is a handy man (or tries to be) and devot- ed family man. He does not live to achieve perfection. His life revolves around his wife, his kids, his friends, humor, and a love of cars and home. CIVILIS PAGE 7 Co cants Tigard Identity and Recommendations Rento Urban Places DOWNTOWN TIGARD RECOMMENDATIONS Downtown Tigard currently has a mix of businesses and an appropriate scale of building infrastructure to achieve a high perception of vitality. In order to leverage Tigard's existing strengths, stakeholders must focus very heavily on Relationship and somewhat on Char- acterization in the months and years ahead. The super conflict that came out of the CORE story framework for downtown Tigard was Safety vs. Edginess. Safety and comfort imply stability, a place that is unchanging. But, given the present characterization of Main Street as a tired senior citizen, it is clear that leaning toward injecting a little life into downtown is a priority. This is going to require implementing action items that may not feel comfortable or secure because they have a focus on bringing some excitement to downtown. To relate the conflict back to the CORE story framework, communities that are concerned with safety and security prefer to focus on Characterization, which translates to looking almost exclusively at infrastructure. But, to make places alive and interesting requires people, lots of them, having a good time. This brings vitality and some edginess, but it is not easy to manage! A district that wants to foster more vibrancy has to focus on Rela- tionship in the CORE story framework so they start making connections with people. CORE Recommendations — Relationship Recommendation 1: Fonn a Downtown Association I prefer the term Downtown Association because it is more inclusive than the name "Business Association." Every stakeholder group —the public sector, residents, business owners, and property owners — should be engaged because this is about resurrecting the heart of their community. The city should fund this association with enough seed capital to hire an employee, pref- erably full -time, to lead the charge. This person and the association should receive tech- nical assistance to build membership, plan events, and become self supporting within three or four years. Technical assistance is vital because it leads to early successes, the foundation required to build support amongst private sector stakeholders who will have to develop capacity to assume financial responsibility for the organization. This is the single most important recommendation in this report. Emerging district busi- nesses do not have the financial wherewithal, time, or expertise to build relationships, plan events, and coordinate marketing —work that is key to achieving revitalization. The vibrancy everyone wants to see in downtown is only going to happen if achieving it is the sole responsibility of someone's professional existence. 9Y PAGE 8 e g Urban ban t laces Tigard Identity and Recommendations The goals for this organization should be focused and achievable, including implement- ing the recommendations that are contained herein, which are all doable, but will require someone's time and attention to complete. Recommendation 2: Leverage Themes and Connect to the Community The first step to strengthening ties to the community is to strengthen ties between the business entities in downtown and leverage the existing themes to provide a cohesive im- age for the district. Existing themes in downtown Tigard's Main Street area includes: DIY /DESIGN FOOD AUTOMOTIVE Woodcraft Thai Car Wash Beadcraft Japanese Auto Parts Stamp and Stationery Chinese Auto Glass Carpet and Floor Covering Mexican Drive Axles Plumbing and Electrical Italian Auto Repair Glassmaking Pubs Paint Fast Food Upholstery Latino Market Design Center Philippine Market Winemaking Liquor Store Landscaping necrafters Framing /Art DIY /DESIGN There are so many ways to market this mix of existing businesses in downtown Tigard, I almost don't know where to start! First, it is a man - friendly Main Street! A place where a husband and wife can shop together. Second, it has nearly anything you could want for a home or craft project and this theme ties in well with Jo -Ann Fabric and Craft on Pacific Highway. The goal for a downtown manager would be to strengthen the bonds between these businesses and the community, probably through a rotating series of free classes for Tigard's own that showcases the deep level of knowledge and passion that only local business owners can offer, cementing the notion for people that downtown is the place to go for home /craft/design projects. CIV4LIJ PAGE 9 Rethinking Urban Urban Places Tigard Identity and Recommendations ( Monthly classes and events with smaller themes that involve a few businesses should tie in with a bigger annual event or two that invoke these themes, such as a makeover proj- ect, an annual flower basket arranging competition (that then get displayed in downtown), or a soapbox derby...the possibilities are endless. These events and this image tie in very well with the Tim Taylor character from Home Improvement that we discussed earlier. They result in downtown becoming a valuable resource for the community, strengthening its image as the heart of the city. FOOD Food creates community. Food builds relationships. Everyone needs to eat. What a great assortment of restaurants and food - oriented businesses there are in downtown Tigard! How do you leverage these establishments? Below are some quick suggestions. Visitors Will Flock to Restaurants and Food - Oriented Businesses • Heavily market to employees nearby for lunch— discounts and rotating specials are popular. • Have a rotating lunch -time event that makes its way through the restaurants, perhaps changing themes seasonally. • You have a brewpub and a wine maker — myriad opportunities for tasting classes and making classes for home vintners and brewers. • Pair up with local events: Coupons or special menus for ladies night out or dinner and dancing on social dancing nights at the ballroom, • Hold an international food festival. • Monthly hors d'oeuvres events where, with the purchase of a bracelet, you walk around to each restaurant and sample a starter that has to feature a special named ingredient. One month it might feature mushrooms. Another, it could be asparagus or pasta. There are some key food concepts missing from downtown Tigard that are very important to creating a sense of place, attracting families, and making the community feel they are home. Everyone should be pursuing bringing these tenancies to downtown: breakfast joint, coffee shop, production bakery, and a non -chain pizza place. CIVILIS PAGE 10 Retho Urban Places Consultants Tigard Identity and Recommendations AUTOMOTIVE Own this part of your downtown. Yes, there is a car wash in the center of your down- town. So, make it the coolest car wash in the whole region. Landscaping in front. May- be a ping pong table. Coffee /food cart. Some music piped out for those people waiting. These are captive customers waiting for their car to be washed, and they are bored, so give them something to do and engage them with the rest of downtown. It could be- come quite a draw. There are two auto parts stores on Main Street. What about having classes at both, one for teens and one for women? Each store could park a classic car out front to add to the ambiance and draw pedestrian traffic. An annual event that invokes the automotive theme, such as the car equivalent of the Highlander Games, would be unusual and entertaining. You could feature events like flip- ping over a tire in a race and a series of timed events related to car maintenance: battery changing, flat tire swapping, and replacing an alternator, for example. This could be coupled with a car show and partnering with a car club could provide some help in shouldering the planning responsibility. ADDITIONAL INTERCONNECTION OPPORTUNITIES 1) There is a wedding consultantcy and a dance studio in downtown. Nearly everyone wants to look competent during the first dance at their wedding reception, so how fabu- lous is it that there is a place nearby to learn. These two businesses should be talking to each other. Another potential link exists between the wedding consultancy and the jewelry store, a definite opportunity for cooperation. 2) The dance studio should be a huge draw and could be the source of some great events. I would love to see a big annual event where one of your streets is closed down and there are a series of pavilions with different types of music playing and dance lessons going on everywhere. Recommendation 3: Improve Beloved Events Many people mentioned the Christmas lights and the Halloween events very fondly during our workshop. These should be improved and continued. CIVILIS PAGE 11 Consultants in9 Tigard Identity and Recommendations Re fhl Urban Places Recommendation 4: Strengthen Downtown Stakeholder Ties We held the first annual downtown Tigard social, which was sponsored and hosted by the Fanno Creek Brewpub. It was very successful at bringing together downtown inter- ests and forging connection where there had previously been none. These should be regular quarterly events and should also involve the public sector. Core Recommendations — Characterization The public sector has been focusing primarily on characterization for the improvement of downtown, which would be improving the look and feel of the infrastructure. A character- ization -heavy approach is common because government agencies prefer to work in the tangible and concrete arenas wherever possible. Relationship building is viewed as more nebulous and difficult to manage. The city of Tigard has been thorough in addressing infrastructure shortcomings. There is currently a plan for improving the streetscape, creating more dramatic Main Street gate- ways from Pacific Highway, and providing for future street grid introduction in downtown. Also, the city has a storefront improvement program in place, which is terrific. Recommendation 5: Increase Storefront Improvement Participation There is a strong core of buildings in downtown that meet the requirement of size and continuity to feel like a quaint, homey, and charming downtown. If finished properly, these buildings will provide the type of atmosphere people expect in a Main Street or a downtown district. Currently though, there is a dearth of color and some awnings in poor condition in downtown. A large part of the reason that visitors routinely drop in at the Post Office but don't notice another thing on Main Street is because it all blends together into one faceless beige blur. There is literally nothing that catches the eye. If your downtown wants to tell the story of being a vital, vibrant and interesting place, then the buildings should be vital, vibrant and interesting. Just by introducing color and up- grading or removing awnings, downtown would be transformed and would tell a dramati- cally different story. Color says, "Look at me!" CIVLIS PAGE 12 Consultants Rethinking Urban Places Tigard Identity and Recommendations 7/15/2011 / ' 41 110r. Revitalization Curriculum Downtown Tigard presented to Tigard City Center Development Agency '1 and City Center Advisory Commission CIVILIS Consultants �I C • I� N / I L I C J 1 310 NW Naito Pkwy, #303 - -- Portland, OR 97209 Consultants 503.867.8465 ^" ` ' Rethinking Urban Maces michele @michelereeves.com Revitalization Curriculum Downtown Tigard • Fundamentals of Revitalization Presentation - Downtown Tigard Analysis Presentation • Historic Mississippi Avenue Tour - Marketing and PR Workshop 0 . 1 h 1 5, Revitalization Curriculum Downtown Tigard 1 7/15/2011 Revitalization Curriculum Downtown Tigard Hndoroe rI of Re H Presentation Downlc,v jigard Analysis Heen'clon or Mar keiiria a d PR Wal<slicg.) Recommendations . 40.14 Revitalization Curriculum Downtown Tigard EMERGING - • / 1^ * (041 Revitalization Curriculum Downtown Tigarcj/ 2 7/15/2011 EMERGING �N�. i � k , ri 't - �.r 1111111% F r ` ^ , w J \ Revitalization Curriculum Downtown Tigard EMERGING R- I _.01111 61 1 1 . 1 l it l \ Revitalization Curriculum Downtown Tigard 3 7/15/2011 EMERGING t j - VE.1 ll '.411111hmo 1111P Revitalization Curriculum DowntownTigard EMERGING • i 7_,..„ ` ,i \ ,..a414 Revitalization Curriculum Downtown Tigard 4 S ITOZ /ST /L 7/15/2011 TRANSITION _ _ J r m � PISTI is NURSE. RS' J IL 6 „LIM Revitalization Curriculum Downtown Tigard / TRANSITION 1 li f I1 f ,. T ■� u ( ,:r / cis iS Revitalization Cumculum Downtown Tigard / 6 7/15/2011 TRANSITION . • 41 Revitalization Curriculum Downtown Tigard MATURE Revitalization Curriculum Downtown %lora 7 7/15/2011 t ill Rn 1 • s ill] k ''' 7 fl I � w . MATUR5' , :___ \\ irM615' Revitalization CunIculum Downtown Tigard MATURE •\ ,,„ 700. : II i, ...„ . , 20.-:.4. . 0 \ s _AM Revitalization Cunkulum Downtown Tigard 8 7/15/2011 MATURE isr ,__. _ _ Lkiii ir , :.,, mila �� — 1M IMP • 11111i1R 1R'G, / C1V115 Revitalization Cunlculum Downtown Tigard / / MATURE ...... 1, Ut ' fi ci . '. ' 4 1 1 , 14 ( ill - RevItaizafion Curriculum Downtown Tigard 9 7/15/2011 • r CI V„ Revitalization Curriculum Downtown Tigard DOWNTOWN STRENGTHS ti t �� �' Pita +I i - 11111111, CIVIL'$ Revitalization Cwrtculum Downtown Tigard 10 7/15/2011 DOWNTOWN STRENGTHS Stu Revitalization Curtculum Downtown Tigard DOWNTOWN STRENGTHS 111110 ;_. r 4. Revitalization Curriculum Downtown Tigard 11 7/15/2011 DOWNTOWN STRENGTHS R " +fir - y /, ' .. - - % 4 i - io ., S . ..,...- • y , • :r te' ! �;- f . r t � , 1 " Revitalization Curriculum Downtown Tigard GOOD STOCK OF BUILDINGS a f Y "a3M.� t am me � t °s { owl Revitalization Curriculum Downtown Tigard 12 7/15/2011 MEANDERING MAIN STREET ' .,. .R�11�t• 9y111 Revitalization Curriculum Downtown Tigard MEANDERING MAIN STREET It: • - s • n - 3_ . • RevItaltzation Curriculum Downtown Tigard 13 7/15/2011 STREET IMPROVEMENT PLAN 4 +*-. Main Street Green Street W I 11.11•C ra MN WINO 1 II I p 4.S' AMI LE PAMIN2 Per FIVI, ��S Revitalization Curriculum Downtown Tigard FANNO CREEK I ` Tl r , _ ' '' '' ,AS • CIVILIS Revitalization Curriculum Downtown Tigard 14 7/15/2011 LOCALLY -OWNED RETAIL ANCHORS - 11 VI M a ±'∎ v=mt. 4 04 Revitalization Curriculum Downtown Tigard LARGEST DANCE FLOORS WEST OF MISSISSIPPI . J Revitalization Curriculum Downtown Tigard 15 7/15/2011 GROUND FLOOR y """ ACTIVATION MAP �'' �' 1 - �� 1►; �\ e o'v yr �e ; " t ' 0,„ ,,,,,? ./ iii gi .2116 Revitalization Curriculum Downtown Tigard 20 r<.,- 2020 L 1 ,‘ �� ZO -SO S - =; . ``. +l d .� �¢rt �•: Y - r Ap It „..° -, \ ti:;,-,:- - AA Revitalization curriculum Downtown Tigard 2 16 7/15/2011 Grand Floor tictlrW..... GROUND FLOOR ACTIVATION MAP 'I,, .r A �� 1. I % �, -.. ;.Lr. ..,,,„ --- CIVILIS Revitalization Curriculum Downtown Tigard TWO NODES -SOUTH II; . EMY5, Revitalizotio,. 17 7/15/2011 TWO NODES —NORTH 4 14. Lassiiii,14 . ...., . { C 1 V1L 1 5 Revitalization Curriculum Downtown Tigard // TWO NODES —NORTH I 3 n. 1' s 4,,,,-- - t a mo t-' s • L \ \ 'Zig Revitalization Curriculum Downtown Tigard 18 7/15/2011 FRONT DOORS, NORTH • - nr.�r� s a � - s . 'ice' <. -4 •d 41 ' , y W.4) '�� ^= - �,i�ir' -roc CIVILIS Revitalization Curriculum Downtown Tigard FRONT DOORS, NORTH fir /4 L air - 1r �1. Revitalization Currculum Downtown Tigard 19 7/15/2011 FRONT DOORS, SOUTH —..,, - , •Cry q ?t.a rr = \ / \ MA Revitolizotion Cuniculum Downtown Tigard i / AISLES — STREET IMPROVEMENT I . Main Street Green Street MK OMIMS WIC j r PP MOW WIN ( e, • - f. I \ I I .' , .... r . V' . • W ........ NEI leir IVA ._ 1011114 il I. ail CIV'LIS Revitalization Curriculum Downtown Tigard 20 7/15/2011 AISLES - STREET IMPROVEMENT , I u i„„„h. At 2 t i. , . . A 1111 • . i, 4 __ ,. ,,,, • „.. __ ,,,,.„.. 4,,,„ -:-,,,,, / ,„,,,,„.. sayA Revital nation Curriculum Downtown Tigard AISLES -GRID „se ..). j N ..., 4 00,41* ,9 1 „*„...v., its \ \:\ \,,,,,, >cs,,, Ilk \;\ 1 AN■ i t: \ \ e N, / -dDA Revitalization Curriculum Downtown Tigard ______I 21 7/15/2011 AISLES - TRACKS .241 Revitalization Curriculum DowntownTl®ard AISLES - TRACKS { 1 Revitalization Curriculum Downtown Tigard 22 7/15/2011 AISLES - TRACKS *-,w- Revitalization Curriculum Downtown Tigard WHAT IS ON YOUR SHELVES? q in *CLEANERS - • - f I t CIVILI$ Revitalization Curriculum Downtown Tigard 23 7/15/2011 WHAT IS ON �• YOUR SHELVES? v I I n tar vs 1 1 _ illy �Yi Revitalization Curriculum Downtown Tigard _ / WHAT IS ON YOUR SHELVES? i 'f "rmum - ,":1 1 #b r y Revitalization Curriculum Downtown Tigard 24 7/15/2011 WHAT IS ON YOUR SHELVES? w I ii; = vm III c i 1 tl t el CIVILIS Revitalization Curriculum Downtown Tigard 7 WHAT IS ON YOUR SHELVES? 1 a• Mit I CIVILIS Revitalizaton Curriculum Downtown Tigard 25 7/15/2011 WHAT IS ON YOUR SHELVES? an 111 -offie '` ;. I . � IV Revitalization uniculum Downtown Tigard C n g d WHAT IS ON YOUR SHELVES? Nov tr 11111.1 ro Cin Revitalization Curriculum Downtown Tigard 26 7/15/2011 WHAT IS ON YOUR SHELVES? • „au . _...tee,- _" '. •, 'g.. \ \ Revitalization Curticulum Downtown Tigard WHAT IS ON YOUR SHELVES? \ Revitalization Curriculum Downtown Tigard 27 7/15/2011 WHAT IS ON YOUR SHELVES? 411 C�V�,L Revitalization Curriculum Downtown Tigard WHAT IS ON YOUR SHELVES? " i m Ly.t.�` r - 4, '' , ; • AN. • i V Rev talzatbn Curriculum Downtown Tigard 28 7/15/2011 WHAT IS ON YOUR SHELVES? • \_ , ® ! , g 5tlrr .. II � I �p 11 q 7 1 _ P Revitalization Cunlculum Downtown Tigard WHAT IS ON YOUR SHELVES? • • L CIVILIS Revitalization curriculum Downtown Tigard 29 7/15/2011 WHAT IS ON, YOUR SHELVES? II. „ B I, II " 61 '------ , i* . .� i ilitia II L ... ...„ -------,....„______ , • - I I, III 111-$ - l' • MN « : Revitalization Curriculum Downtown Tigard / WHAT IS ON YOUR SHELVES? is ,' • R _AO II *. 1 MI lag Revitalization Curriculum Downtown Tigard 30 tip.. 7/15/2011 WHAT IS ON YOUR SHELVES? r ,'`<',�% //� R` I"2 I1 ; i C I VI LIS Revitalization Curriculum Downtown Tigard WHAT IS ON YOUR SHELVES? _� ilF! . 11 f I i(, !`fi 1 "1 1 C IVI L I S Revitalization Curriculum Downtown Tigard 31 7/15/2011 TOUR \\ I t t olvi i , e , r I \ � Revitalization Curriculum Downtown Tigard / ew,, '"',' ". TOUR ,,,` i ` fi r ` A y : 14 �"�Rr tr _1 I „ lit ' - m Revitalization Curriculum Downtown Tigard 32 7/15/2011 TOUR 4 ,_. ,,,,,,r ...- ........i. c 1/11101111011611 xuuminrw 11111011111111111111 ...uxuun I i * L i i -1 11 ti—j L-li w�x 1 ....____.� pwl6i! ,....i.,..,.1 ...'9�R =' N: �C.I , 40.111., , J.4.1 , , . , , , .,„._ .,.... .•., 0. 4111111 Revitalization Curriculum Downtown Tigard J TOUR cy— .FFFF - --- + °...w— I � ; I .rte. _ \ L15 Revitalization Curriculum Downtown Tigard 33 7/15/2011 TOUR s a 4 { y t. ! i ' h F -: l ,. 1 .yid -," � f � }A A • 4,-- s f i. �.. Revitaiha4on Curriculum Downtown Tigard TOUR r* i , 1 : \ IV U$ Revitalization Curriculum Downtown Tigard 34 7/15/2011 TOUR \\ Y 4 CIVILIS Revitalization Curriculum Downtown Tigard TOUR III 1114 II CIVILIS Revitalization Curriculum Downtown Tigard 35 7/15/2011 TOUR 1111 pe w I _ C NIL IS Revitalization Curriculum Downtown Tigard TOUR -! Revitalization Curriculum Downtown Tigard 36 7/15/2011 TOUR '-'"'"':-.--" lial ft' -------__ II i 7 ,_, t 1 I - ..... 4 . , ,. ' .. ': -- -- '. 4iii . " 411.1111 Al C IVI L IS Revitalization Curriculum Downtown Tigard TOUR Y. ' ∎. r 1 f�, 1, CIVI LIS Revitalization curriculum Downtown Tigard 37 7/15/2011 / TOUR ■ it IJ ■ ti . y ti ®4q y il - Revitalization Cuniculum Downtown Tigard TOUR / ! >« 4 * �•. 4 1 S egag Revitalization Curriculum Downtown Tigard 38 7/15/2011 TOUR '. ant - Q r \ \ j� Revitalization Curriculum Downtown Tigard TOUR , ( - ...... - ...„.."---- 0 1 . k J am. - 'N :1,49g , . , i ..: T \\,,,__ _ AV Revitalization Curriculum Downtown Tigard 39 7/15/2011 / 4 TOUR ) i \\ jj Revitalization Curriculum Downtown Tigard / TOUR rL t ...,..r.,.....„.„ _ ... :tte ,„...:....,,,. r IF . . Or 1 T1 a � Revitalization Curriculum Downtown Tigard 40 7/15/2011 TOUR C IVI LIS Revitalization Gxricutum Downtown Tigard TOUR _ F jell „ AI , t, CIVILIS Revitalization Curriculum Downtown Tigard 41 7/15/2011 TOUR 'i': rr Tr r p \\,____ -4 41 Revitalization Curriculum Downtown Tigard TOUR A 0 , Ii \ ''' 0 47 N 411. ... I - 1 , A ,,fir fr . 4 I " 46 Ft Revitalization Curriculum Downtown Tigard 42 7/15/2011 STORY FRAMEWORK 2 l;�r ...)=! :ls . • .. ...y 6. •■■ - �7.n ;'nr .A,L.., .s qtr• ,,. Revitalization Curriculum Downtown Tigard STORY FRAMEWORK C haracterization bjective R elationship E nvironment Revitalization Cumculvm Downtown Tigard 43 7/15/2011 STORY FRAMEWORK %,.„rw f C haracterization 4...: x M1 :: Mh Gjeciive y R i (Z elationship �.t. E nvironment _ X15 Revitalization Curriculum Downtown Tigard STORY FRAMEWORK C haracterization aI Roo �, 4 4 A Sired �� 1 � - / aim r � 9 ` • �, @ ' P/ 011/4 G PPE Q :� ,✓ mo w. "4?->„ /aims e 4,r � y ` 4 GBCEI� 1 4 ' i- �6 a \ _..ssigg Revitalization Curriculum Downtown Tigard 44 7/15/2011 STORY FRAMEWORK i iw ��•.�•. C haracterization ____il i.• O b j ective R e „ E nvi ron me nt \ � .144 Revitalization Curriculum Downtown Tigard / STORY FRAMEWORK Objective U se EC G � `� �' o� X 03' �`� to g 5�, ,lows -al .E e I it c Ii g i hir . % 1m f ordable C' a � d to tl t* -clans k co rpc �, a co slo eS s # o ;,viLIS Revitaltration Curriculum Downtown Tigard ________,) 45 7/15/2011 STORY '"'°"'°� ` "°°"° FRAMEWORK scatvliv mulbnomah- village community p,. Objective iit Arailecklnpoduch ener'gebc.. " q i m . ' °ipag �.. ▪ w pocomoble Ifeetyle r prosperous •.P....eb�..mcmrtt,vile CIVILIS Revitalization Curriculum Downtown Tigard STORY FRAMEWORK r.- • C haracterization 1 " bjective R elationship • rrvuronment • CIVILIS RevHalizatlon Curriculum Downtown Tigard 46 7/15/2011 STORY FRAMEWORK --. - E>, -- Roationsh,p co c"? 1 , 11 %6 *44444111,,*10‘1624 c? .-& t S 4 1.- 4t j * 4 ',. '.esty 0413*, 4 „, to - v•pg-,- 0 16.cat *4-.", iii ,w‘ i p 0 - sT CA::•"4,4 , I tt- 1 iii 4 4, r *le 4 404 V. 34. co• I .,■,,,.. *at" f le:e.... Da iegOiy, Glo' GR 4 ....--. Revitalization CUITICUIUM Downtown Tigard STORY FRAMEWORK L haracierization 0 bjective ., . ....,................., ... 1 ■ (7 r:!ship Environment ( -S6Vg Revitalization Curriculum Downtown Tigard 47 7/15/2011 STORY FRAMEWORK cu Environment O U *axe, c0 Cut c Y nnblaim crna* Qh tl �nnirth L �b rewpuu -- Q t�fanaocreektrail ballro � weQ.? E E k _ _c W' "- clrtace dl Q) E y A t 5iaelward Service �e Revitalization Cuniculurn Downtown Tigard STORY FRAMEWORK mulbnomah- village E nvionment community ei 1eP"d re oae rte* dm- d -igepresperous .. Revitalization Curriculum Downtown Tigard 48 7/15/2011 STORY FRAMEWORK Conflicts One day a man was in bed and he felt thirsty. He got up, walked to the kitchen, poured a glass of water and drank it." . IV RevNalaation Curriculum Downtown Tigard f / i STORY FRAMEWORK Conflicts Safety Vs. Edginess I a 4 .,. Revitalization Curticulum Downtown Tigard 49 7/15/2011 «I _ STORY FRAMEWORK 3 Characterizations - am Revitalization Curriculum Downtown Tigard / ' STORY FRAMEWORK " • ` 7 Characterizations • -...i. IVO . ; . i M. Courtesy of Onoikn.cwn Revitalization CuniouIum Downtown Tigard 50 7/15/2011 STORY FRAMEWORK Conflicts Safety Vs. Edginess Safety = Infrastructure Edginess = Relationship sa g Revifof¢ation Curriculum Downtown Tigard Form and a Downtown Association with Manager ` r Revitalization Curriculum Downtown Tigard 51 7/15/2011 RECOMMENDATIONS orr `t a Dovvrytown °--sEcrca1'CSn with PM;anoger - Leverage Themes and Strengthen Connections • CIVILIS Revitalization Curricu um Downtownngord RECOMMENDATIONS DIYIDE I I FOOD AUTOMOTIVE Woodcraft 7her Car Wash Beadcnaft s Auto Parts Stamp and Stationery Clwhaase .auto Class Carpet and Floor Coveting Mawcan Drive Axles Plumbirg ard Electrical A tan Auto Racer Gassrnakrg R dzs Paint Fast Food Upholstery Latino Mrrl®t Design Center Fhipcine Afloat Winemalang Lquor Store Landscapig bars Framing/Art _� - -- Revitalization Cuniculum Downtown Tigard 52 7/15/2011 RECOMMENDATIONS Visitors Will Flock to Restaurants and Food - Oriented Businesses • • Haas* rosier to smubyees nearby for irxit-- disarms and rotating spec®t are PCOuer • 1-13.9 a rotating lunch-Bme avant that males its way through the restaratlts, pedtans longing tf H, es sasonaly. • You have a brewpub and a we niter —myriad cpporturetias for tastng desaes and melatg ciasses for home vntrns and brewars, • • PaY up wW1 bcai events: Coupons or special nevus for adios right out or dinner and • dancing co social danctig ngtts at the ee toom. • Hod an international rood es al • Monttdy tors d'oeuvres ers1s where, with the purchase of a bmcdd. you wek around to each restauant and sample a starter that has to torture a special named 'rgedent. Coe nnorat it night feature mushrooms. Afothe•, it oxid be asparagus or • Mig pa5fe. 1 Revitalization Curriculum Downtown Tigard RECOMMENDATIONS elatmnslup DIY /DESIGN FOOD AUTOMO Woodcraft mu Car Wash Beadcraft Japanese Auto Parts • Starry and Stationery CI Auto C'•ts,s Carpet and Floor Coverer .^.4excan Onve Mas Plumbing and Electrical itaian Auto Fear GlassrfaldrQ Paint sal Food Upholstery Latino Mallet Design Center hipp e Market Winerralong iptuor Landscaping Vs necrafers k w FranFut Revitalization Curriculum Downtown Tigard 53 7/15/2011 RECOMMENDATIONS elation. ➢ Form a Downtown Association with Manager Y Leverage Themes and Strengthen Connections ➢ Improve Beloved Events and Connections to Places _$ Revitalization Cuntculum Downtown Tigard R RECOMMENDATIONS /'� elationship i- Form a Downtown Association with Manager Leverage Themes and Strengthen Connections Improve Beloved Events and Connections to Places C haracterization Increase Storefront Improvement Participation Revitalization Curriculum Downtown Tigard 54 7/15/2011 Revitalization Curriculum Downtown Tigard "Iiir . . 4 CIVIL'S Consultants C v ,I1 L IS i 1310 NW Naito Pkwy, *303 Portland, OR 97209 Consultants; 503.867.8465 RetMnking urban Places mlchele @michelereeves.com 55 AIS -324 Item #: 3. Workshop Meeting Date: 07/19/2011 Length (in minutes): 30 Minutes Agenda Title: High - Capacity Transit (HCT) Land Use Plan Update Submitted By: Judith Gray Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. ISSUE Council will receive an update from staff regarding progress of the Southwest Corridor Plan and the Tigard High Capacity Transit (HCT) Land Use Plan. STAFF RECOMMENDATION / ACTION REQUEST Receive information from staff and provide feedback. KEY FACTS AND INFORMATION SUMMARY This is the third staff update of the Tigard High Capacity Land Use Plan. This plan is a joint effort between ODOT, Metro and the city to plan for future station area communities in Tigard. The information below is supplemented by the attached memorandum (Attachment A). The most recent tasks of the HCT Land Use Plan were to identify potential station community locations and develop alternative station community concepts. Seven potential locations were identified through a multi -step screening process based on current community assets, development potential, transit ridership potential and locational features such as roadways, neighborhoods and natural features. The following potential station community locations were identified: • Washington Square Regional Center • Scholls Ferry Road/121 st Avenue • Tigard Triangle • Downtown • Pacific Highway /Gaarde- McDonald • Summerfield • Bridgeport Village North On May 25, the city held a pair of design workshops at the Library Community Room. The afternoon session was geared toward the project Technical Advisory Committee (TAC), but also included other staff from Tigard and some community members. The evening session was geared toward the general public and the Citizens Advisory Committee (CAC). In each session, participants were divided into work groups and assigned one or two potential station locations; a concurrent "drop -in" open house was also provided in the evening for people not able to stay for the entire time. Approximately 35 people attended each session. With the help of a design professional, each group identified aspirational land use and transportation changes for each potential station community. The Public Workshop Final Report is provided in Attachment B. The outcomes of the design workshops, combined with an alternative developed by the consultant, are being carried forward as the Conceptual Station Community Plan Alternatives. These are currently being evaluated by Metro and the consultants. The evaluations will be presented to the CAC and TAC in August, and then in an open house in September or October. In November, the CAC and TAC will be asked to identify a preferred alternative. The activities noted above reflect a change in schedule from earlier presentations. Additional meetings of the CAC and TAC are now planned in order to provide more time to the CAC and TAC to review the concept alternatives, and also to provide an opportunity to convey feedback from the open house to the committees. This change is easily accomplished within our existing TGM contract and within the overall schedule of the SW Corridor Plan. Additional public involvement activities since the last update include: • Presentation/workshop with Planning Commission (June 6) on the Tigard Triangle • Farmers Market (June, July) • Balloon Festival • Electronic project newsletter • Cityscape articles • Community Development "Planning Ahead" newsletter article OTHER ALTERNATIVES n/a COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 2011 Goals: 1. Implement the Comprehensive Plan; a. Show substantial progress on new Tigard Triangle Master Plan c. Participate in the SW Corridor Study Long -Term Goals: Continue pursuing opportunities to reduce traffic congestion Long Range Objectives: Tigard's interests in regional and statewide issues are coordinated with appropriate agencies and jurisdictions. Tigard citizens are involved in the community and participate effectively. DATES OF PREVIOUS COUNCIL CONSIDERATION • March 24, 2009, through Resolution 09 -18, council supported the application for this TGM grant. • October 26, 2010, through Resolution 10 -54, council approved the Intergovernmental Agreement with ODOT and Metro. • November 23, 2010, council was briefed on the proposed Citizen Involvement Committee structure for the project. • December 14, 2010, through Resolution 10 -69, council approved formation of the HCT Land Use Plan Citizen Advisory Committee (CAC); and appointed the Transportation Advisory Committee to serve as the Citizens Advisory Committee • January 18, 2011, staff provided a kick -off presentation for the TGM - funded Land Use Plan • April 26, 2011, staff presented an update of project progress and planned activities Attachments A. Memo to Council B. Public Workshop Final Report PowerPoint Presentation p City of Tigard r MI TI A RD Memorandum G To: Tigard City Council From: Judith Gray, Senior Transportation Planner Re: Tigard High Capacity Land Use Plan Update Date: July 5, 2011 Background The Oregon Transportation and Growth Management (TGM) program awarded a planning grant to the City of Tigard and Metro to undertake the Tigard High Capacity Transit (HCT) Land Use Plan. This plan is a joint effort between ODOT, Metro and the city to plan for future station area communities in Tigard. The grant is being used to pay for a consultant team with expertise in land use, transportation, real estate economics and development. The Tigard HCT Land Use Plan is one of several related planning efforts along the SW Corridor including future land use plans for Portland and Tualatin, an HCT Alternatives Analysis and the I- 5 /Pacific Highway 99W Corridor Refinement Plan. The Tigard project is the only one officially underway. The other SW Corridor plan projects are expected to get started in summer or fall 2011. The scope of work for the Tigard HCT Land Use Plan includes five tasks. Task 1, project organization, and Task 2, existing conditions analysis /typologies definitions, are complete and council was updated on their progress at earlier meetings. As a reminder, "typology" refers to a set of aspirational land use characteristics and transportation improvements that are supportive of HCT. The Tigard typology was developed based on current conditions and major themes heard in stakeholder interviews. Task 3 includes the major work to develop and evaluate a set of Conceptual Station Community Plan Alternatives. This work is well underway and is the main subject of the July 19 council update. Tasks 4 and 5 consist of finalizing the plan and its recommendations. Each task is developed and completed with presentation to and comment from the project's Technical Advisory Committee (TAC) and Citizens Advisory Committees (CAC). The following summarizes work completed since the April 26 council update. Task 3. Conceptual Station Community Plan Alternatives Seven potential station community locations were identified based on evaluation of existing and planned land uses, economic development potential, demonstrated transit acceptance and locational factors such as natural features and existing neighborhoods. This process was informed by the analysis conducted in Task 2 in addition to interviews with planners and engineers from public agencies, including Tigard. The station community concepts were developed in a pair of facilitated design sessions conducted on May 25. Working in small groups with the help of design professionals, participants were able to identify their vision for future station communities using the station community types included in the Tigard typology. An afternoon session was attended mostly by the project's TAC and city staff from several departments, with a total of 34 participants. The evening session was geared to the CAC and general public, though the CAC was represented in both sessions. A total of 36 citizens participated in the evening session. The outcomes of these design sessions, in addition to a set of concepts developed by the consultant, form the three alternatives for each potential station community. An open house report is provided in the council packet (Attachment B). Other Public Involvement In addition to the design workshops, staff and the consultant team presented the station community alternatives for the Tigard Triangle to Planning Commission in early June. This discussion helped lay the groundwork for future Triangle planning activities. This was also an opportunity to help the Planning Commission work with the typology construct. Additional community involvement activities include staff attendance at the Tigard Farmers Market (June 19 and July 17) and the Tigard Balloon Festival (June 24 -26); distribution of an electronic project newsletter; and articles in Cityscape and Community Development's newsletter "Planning Ahead ". Next Steps Evaluation of the Conceptual Station Community Plan Alternatives is currently underway. The evaluation will give each alternative a score that reflects the relative suitability for a station area community. The purpose of the evaluation is to identify trade -offs among the alternatives in a relatively broad framework of community, transportation and environmental features. A supplemental transportation analysis is also looking at impacts of increased development on congested areas, especially as they relate to identified projects in the Transportation System Plan. The alternative evaluations will be presented to the CAC and TAC in early August. This will be followed by an open house in fall 2011. Comments from the open house will be shared with the TAC and CAC when they select their Preferred Conceptual Station Community Plan. This is expected in November 2011. Schedule Change The activities noted above reflect a change in schedule from earlier presentations. Additional meetings of the CAC and TAC are now planned in order to provide more time to the CAC and TAC to review the concept alternatives, and also to provide an opportunity to convey feedback from the open house to the committees. This change is easily accomplished within our existing TGM contract and within the overall schedule of the SW Corridor Plan. 2 walk • 00--0111/ A I fi 111 a+ if 414‘1.! • # -‘, ' City of Tigard High Capacity Transit Land Use Plan WOR<SHOP Final Report — Revised 7/19/11 As part of the Tigard High Capacity Transit Land Use Plan, the City of Tigard hosted a pair of design events on May 25 at the Tigard Public Library that asked participants to roll up their sleeves and imagine how Tigard could grow in the future. An afternoon session was attended mostly by the project's Technical Advisory Committee (city staff and staff from surrounding cities and agencies). The evening session was a public design workshop and open house. The goals of the workshop were to: 1 Discuss potential station community locations, Determine typologies that work best, Provide input on land uses and connections, and Create great places in Tigard. Workshop Description Afternoon Session — Technical Advisory Committee Workshop In the afternoon session, members of the Technical Advisory Committee, plus additional city staff and Tigard residents, thirty-four participants in all, examined the seven potential station communities. Using an interactive computer mapping tool, the participants explored different mixes of the four station community types and transportation improvements. The mapping program provided instant feedback on which changes would be most supportive of transit use. Evening Session — Public Design Workshop and Open House The evening session began with an official welcome by Mayor Dirksen. Members of the public, including the project Citizens Advisory Committee, worked in small groups with design /planning professionals to develop alternatives for land use characteristics in the seven potential station communities. Transportation improvements to support future s, transit investments were also suggested. Members of the public who 1 •• r weren't able to spend two hours at the workshop could drop in, review 1 displays with project information, ask questions of staff and give their feedback on a survey. In all, there were thirty -six participants in the evening. Typology At both events participants were asked to apply the Tigard station community typology to potential station locations in Tigard. The four types included in the typology are described below. Town Center /Main Street '111 The area has an urban village feel. Within one -half mile around the station is a mix of housing, retail, services, civic uses and office. full l g ■ § Employment /Retail Destination 1 U A moderately to intensely populated station area with a land use emphasis on employment and retail activities. Other possibilities include civic buildings and colleges. • a a a Transit Corridor • lo' oft .' A suburban residential feel mixed with commercial uses closer to the transit corridor. A I i Housing is in the form of townhouses and detached houses with apartments located in �1_ clusters near the corridor. a' ,. .. Transit Neighborhood • • Moderately populated with a residential feel. Housing in the district is mainly single dwelling residential with some multi - dwelling housing mixed in. General Results The following main themes were identified from the notes taken at both the afternoon and evening sessions. Mixed -use (re)development was favored for existing large sites (Washington Square south, north of Bridgeport Village, etc.) and Downtown. Transit Neighborhood was suggested as transitional moderate - density housing (ADUs, duplexes) around new Town or Employment Centers or Corridors. Participants aimed to preserve the character of established residential neighborhoods. Increasing activity /density depends on getting the right connections between what's already there, as well as offering alternative routes parallel to and across Pacific Highway -99W. Participants focused on making /improving local connections between and within the station areas and existing neighborhoods. Ideas ranged from upgrading sidewalks and filling gaps to greatly expanding the street networks with new streets (especially in the Triangle and Summerfield /King City areas). Pedestrian and multi -use paths were also suggested for every station area. Parks and green spaces were considered for their connectivity function, too. 2 ► Repeatedly, attention was drawn to the barriers that make such connections challenging, including Pacific Highway -99W, Highway 217,1-5, Scholls Ferry, Fanno Creek, other sensitive lands, steep slopes and railroads. Some very aggressive solutions were suggested for these challenges (below /above grade crossings, transforming 99W with many new intersections, etc.). Community Specific Results Potential Station Community Results The alternatives created in the afternoon and evening sessions are currently being evaluated and will be presented to the Citizens Advisory Committee on August 3 and at an open house this fall. Highlights from the discussions at both the afternoon and evening events are included below. Tigard Triangle Afternoon ` • Applied two areas of the Town Center type linked by a main street, Ti Tnan 1, W ► with an increase in residents and employees. • Added regular crossings of Pacific Highway for bikes and pedestrians I Evening • E ! Town Center type southareas on both k *49,4.1 re,. —~ sides of Pacific Highway • Increased residential den sity near Pacific Highway , w., .• Increased off road facilities for bikes and pedestrians • Created large park near Hwy 217 Downtown Tigard Afternoon _,r • Generally applied the Town Center /Main Street type to Downtown Tigard Downtown Tigard A`,,, • Included new transportation links for pedestrians and bicycles 404 N. between Downtown and surrounding neighborhoods „P Evening °' 1 • Applied the Town Center /Main Street type ! ! • Prioritized completion of the Fanno Creek Trail and construction of a new trail along Tigard Street 3 w-MIII■ Gaarde McDonald 99W /Gaarde /McDonald Afternoon & Evening • Both sessions applied the Transit Corridor type generally along Pacific Highway cr. ive . Summerfield ..teriSt■ Afternoon SummerflMd • Transit Corridor type was applied along Pacific Highway • Increased pedestrian access from King City to Pacific Highway e�„e^ i Evening • Applied two separate areas of Town Center /Main Street, one centered on Pacific Highway and another on Durham Road '_' • Increased east -west connections for bikes and pedestrians • Created two new parks Washington Square Afternoon I • Applied the Employment /Retail type generally near the mall with Washington Square Transit Corridor applied to SW Greenburg Rd. o 1` N ,►. • Worked to improve the area for pedestrians in employment areas / o • Created new parks in the western portion of the community f Evening \. • Focused on area east of Washington Square Mall • Created a new Town Center east of Greenburg Rd. • Added new walk /bike connections within employment areas and connecting to residents Scholls Ferry/121s` Afternoon • Retained existing retail /commercial areas with improved Scholls Ferry /121" Ave. pedestrian access. • Transit Corridor applied to Scholls Ferry Road j .4""'r•• -----i • Some Transit Neighborhood applied to both sides of 121 Ave. t• F • Improved bike and walking routes r • Created some additional parks and open space t Evening • Maintained current land uses into the future • Focused on improving bike and walking routes 4 • Bridgeport Afternoon Bridgeport Village • Applied two areas of Town Center /Main Street on 72 " Avenue • Limited transportation changes '* • Created substantial increase in parks and open space d . Evening 1 a • Applied Transit Corridor type along 72 " Avenue, Town Center /Main Street type at the intersection with Durham Road Li. • Recommended minor transportation changes connecting roadways to neighborhoods • Created some increase in parks and open space 5 litt-- . , ...... '77 .'" -.%; I : 4 i , _ .;1iiik, I HCT Land Use Plan Project Update J City Council Briefing July 19, 2011 !N ......... . . . :_ : " i �z; .:;: City at t High Ca icit Transit L Plan timivin ....... naU�;cP TIGARD .:.:::.::: . .........:.:a;::...,, ': Ex... x9x:: ��: e�85: p::; �: 6:«::.,;: x;: x:;" s6 :e::::3a::;::;:::::::E:;6„ :e:E:; „:E:::EE;s;;;ee:::8:93 .nac Presentation Summary r' '1111671 61- Regional SW Corridor Plan Context .� = r -1 , x., Major Completed J p - Station Community Locations I h . — Design Workshops & Open House d ottomit - Conceptual Station Community Alternatives Cih o/ Tigard • Schedule Update High Capacitt Transit Land Use Plan 9„:f: N_,_ .._i_._t . __ . I.:::. , ..:...... : „,___. T .,. :0,t;\-- .p.,. � 1 = SW C orridor ._ _.x uctu ,,...__.,.....-._.,..: Update .;.__ • f Regional coordination str �, M �- • prop os ed SW Corridor charter � � _�► . In p lan s in s ;io Port land "Barbur ��`,� development OT, & The Tigard Plan Concept Plan" ✓� ,sac; ,) \do__,-- _ _ Metro, OD 0T, City of "sou dor t ... 3U e St "9 9W Corridor Tra Land Use " Kara A lternatives Co ;:: x::: x::::: ::::x..:x..:x:x >;x::x; Analysis" II; ," Ian ti Capacity Metro, 000T & T rans it TriMet Tualatin "99W Land "southwest Corridor Corridor List Plan Refinement Planning" Plan" Ma Tasks Complet �+►`� .f i s h Gro 'dwork _`f� ®; ■ Develo ,, . .:__________: � �: �' " T i a rd T o I o " g Yp gy „ ,; Dev o p S t a t i o n tives iist Commu nity Altern Ci �1 �Iiri, Evaluate Alternatives NhhEonkthiii2.'thl- ("--x -sit Lai la rd Uc Plt� Finalize Preferred Plan . ,,,,,, ....„.... _ , t ___...... 7,..„„ M ajor Tasks Completed „.,..„....., -,...,,.. ., . ,, , =:7► ye: - , „ i Tigard Typology Review MAI 4 ,i.,...,,,,, . f ...- ' ' 1 .,, . Town Center/Main Street x � � " '' , 4 4 ' I'" * ' `[ Employment/Retail WI:. - _ e g - Transit Corridor : � 1 ,, 1E-4 . "� t Transit Neighborhood E Y� s�;,i r g :w 'I'iard . irk ! ' r ' _� r r , i. Mail (,apacitf r ,. ( ( i i _. x ' et .. fi fi ' , 11120 -ir 1 $ ' - � . Use Plan , '_ , ,t �.w : % la x r � y . � . x x Station Communit Alterna „, ,..., sue , v _....„ __ _. . Potential Station Communities 71 , � . . . . ......... Will inform the alignment choices in the I -. , ''- IM % %„ Alternatives Analysis ` ` .M Location Selection Criteria , ----,irm . -1,.,,, Community Assets City ' Development Potential Tigard I lab Transit Ridership Cap adit- T ran s'` Transit Location Factors .:::x rilai. ii i :zMiti land RiNEDIZERNER Use Plan EhMINMEEPPITANKNEA2M:Pg-, ,„. LH% matahettItt7— - :xC ": .....,614 -mithomplim.:61..„. . 2,....,‘„, , t, ,. ��' Sta C omm u ni ty Altern t�.�� � -��� �� sting con iews nking Step 1 — Sketc l eve l sc r e ening ` � �` ' Exi ditions y .,„,.„ ,,,,..i_t_ ___,..,..-_,„,* t,�, ` R Agen intery 4 ,�. �:� Step 2 Quantitative ra Existing comm assets Cih- nr- 'I I—. Development potentia to III r', Trans r p o tential capacit. Tra nsit Land rirro504NRI.N:izar:w.i-ni ...Ft Use Playa .t„,4„,,,,..„,„7,F,.m.r.m.,.,,,,,,,, Im - - . 3,....t, - ...,,,, - - 1 5,it gi„,,.a.„,i,,, __,.......0 ,,,o,„ immik. _ _ „... vi 0,r4t;,.,, Statio Com mu n ity Altern 4► r ..,.:__ ‘._-=. 1 p 7 potent locations � ® - rte'° Allie • 1 -mile dia meter ,� �Q _ areas y SW W atnut St /a 6 4 " Triangle & g Dow SW GIarCC St SW Mc D°nata St . cat of "double bubbles" SW °n,ta RA Tigard klEiqiinig ' I I I Th SW otanam RG. x3d. �.�taCit`' Transit PWWWFWEE NNEHNPUI T L add '-'Sc diliChainEl Plan =�� -- De sign Workshops & Open House . k1/45,::: _._.:' '..fiti II . 6 :1 Pi .r . - iFt . ` jam` — '. m Two workshop sessions v }. , r \ V TAC /staff (afternoon) ;� -s, ,4. CAC /public (evening) 1_ - Evening also had " drop in" open house ,,,,,, -:: i ' .k ■ Small groups with ! .� 4" ' • • Y �a w. `mow `' . design professional °Y 1 f .1 ,+ '� ♦ YQ ►� Cite of -' �. � z /l 'Am High ■ Applied typology ,� { �` T ■ Identified '.. 'x k ' iu x ii x"x��xx r. xx :Hxxzxxxi�ixxix , Land Ll A NKERPREnNaigigk al; L's`P' "' transportat improvements ` 'a Y . ` �. � �- D esign Workshops & Open House it . r e � .. Eli - • _ Afternoon. 34 �► _ =- -'�' ,- � ` participants _, . . , t f �-;, ��P.. aty. VI . Gam.. `!" `". R `' ` F ` ±r ' ' t_ a °' — _ _ � - --:k it ... . . Tr‘ -, . , I) ,12;ft ril leill pliPIL IIII I IIIIII T 'it .,. - • I nteractive O �' mapping tool ���,� - (INDEX) I City i1 _ : „ Tigard . e� . A. Hirs a - Capacity 1 • 1� . T rans i t `" Land - �, U se Plan - 1 I NingiPhililadqgeliEliLiiililFiiilidlilVidiElViail i -- ---'m-RIFEIRCESEitlilib, ' r'# ` t. NI\ Desi n Workshops & Open House � �� , ..z.-...,-17-1'11- ' ii ! -_ 4 , � • i � � ► mok ! r _ y Evening : 36 ' �' tar ' , participa ' :•": ::: ' a' 41 Ik • . .,mom N;r • Concepts drawn _-� ,_ , ; 1, on maps �' : � 3 cit.- of Tigard , f 0 ° Transit VVV ro 0 - _. _________ use Plan iill _ al, w : t y� 4. rfit.::x.::x ___ Station Commun Alternatives z ,,-, ---- ,*----4... ik °_��� " � $ i Three concepts developed for each \ __._ k of the seven station communities: ri �a L ,, is _ Afternoon session concept k.., * _.....-- I Evening session concept 0,,, 0101; „ : , e•.. ."_ Consultant concept c.t, of • Resulting alternatives carry Tigard F ;,�Tf, • forward for evaluation r. Capacity Transit Land [ sc Plan -,,,:_( o i\---- - - -- --------4----- A Station Community Alternatives 4 5 ; 5.ria4„,, ,,,___ e,,,,, „) i = . • Key Themes , . , 1 � . In many cases, current land use patterns ,,,,,.- k Ork lti -- ;. ' are retained but with increased intensities r Increased activity depends on getting the \ 1 — . lit * 164"11s ' )\W.. right connections Cal. of Attention was drawn repeatedly to the Tigard barriers that make connections difficult High Capacity Every station area had new Transit Lan`' Use Flan pedestrian /multi -use connections t \ l- �. _ _ - =�M � Next Ste ps Revised 7 19 11 \i . l � < . - - • Alternatives evaluation (on- going) Aigt WI N IR 1 • Presentation to CAC & TAC (Aug 3/4) .. _. ►. • "Bonus // CAC & TAC meetings ( Sep 7/8) As � ► , + 4 4,. - • Open House (September 28) City of T igard High Capacity Transit Land Use Plan AIS -516 Item #: 4. Workshop Meeting Date: 07/19/2011 Length (in minutes): 45 Minutes Agenda Title: Update on Urban Forestry Code Revisions Project Prepared For: Todd Prager Submitted By: Todd Prager Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. ISSUE Update on the Urban Forestry Code Revisions project and opportunity to provide feedback. STAFF RECOMMENDATION / ACTION REQUEST Council will receive an update from staff, ask questions, and provide input. KEY FACTS AND INFORMATION SUMMARY Summary Staff and the Urban Forestry Code Revisions Citizen Advisory Committee have discussed and developed draft code language for all of the Urban Forestry Code Revisions project topic areas. Prior to consolidating the code into a comprehensive package for council adoption in early 2012, staff would like to update council on the draft code language and receive any preliminary feedback. Background Council adopted the city's first Urban Forest section as part of the Comprehensive Plan in 2008 which contains broad 20 year goals and policies for the city's urban forestry program, including a directive to develop a more detailed Urban Forestry Master Plan. In 2009, council accepted the city's first Urban Forestry Master Plan which contains a list of detailed action items to be implemented over a seven (7) year time frame. At the top of the list of action items are detailed recommendations for revising the code consistent with the urban forest goals and policies in the comprehensive plan. Council directed staff to pursue a comprehensive update of the urban forestry code in February of 2010 and a citizen advisory committee was appointed by council to ensure representation of a broad set of viewpoints during the update process. A technical advisory committee comprised of city staff and representatives from outside agencies was formed as well to advise the project management team on the technical aspects of the code during the update process. A public involvement plan was developed specifically for the project to provide enhanced opportunities for participation for the overall community throughout the process. The Urban Forestry Code Revisions project is entering the final phase which will involve a comprehensive review of the draft code by the citizen and technical advisory committees, a peer review by outside development and urban forestry experts, and a public review by citizens prior to the adoption process beginning in early 2012. Main Components of the Draft Urban Forestry Code Revisions The draft Urban Forestry Code Revisions are grouped into four topic areas: • Urban Forestry Standards for Development; • Tree Grove Preservation Incentives; • Tree Permit Requirements; and • Hazard Trees. The main components of each topic area are summarized in Attachment I. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 2011 Council Goal 1.b - Update Tree Code 2009 Urban Forestry Master Plan 2008 Urban Forest Section of the comprehensive plan DATES OF PREVIOUS COUNCIL CONSIDERATION Council directed staff to complete a comprehensive update of the City's Urban Forestry Code provisions on February 16, 2010. Council provided staff direction on the Tree Grove Preservation Program portion of the project on July 20, 2010. Council received a progress update on the Urban Forestry Code Revisions project on October 16, 2010. Council approved a six (6) month extension for the project on January 25, 2011. Attachments Attachment 1 - Summary of Topics Summary of Urban Forestry Code Revisions Topics Urban Forestry Standards for Development The draft urban forestry standards for development are intended to provide equitable treatment of all major development projects by requiring outcomes that will result in a reasonable amount of trees post development. The current mitigation standards based solely on tree removal are recommended to be eliminated from the code. The following are the highlights of the draft revisions: • Tiered canopy requirements based on zoning are required to be met through any combination of planting new trees, preserving existing trees (which receive bonus credits), or paying a fee in lieu of planting or preservation. The tiers are based on intensity of development, so for example, low density residential development is required to have more trees than development in downtown Tigard. • The bonus credit for preservation puts property owners that have existing trees at an advantage because they can more easily meet the tiered canopy requirements. This is a shift from the existing code where certain standards such as mitigation apply only to properties with trees, and properties without trees are exempt from the standards. • Where space provides, there is an incentive for planting trees that will be large stature at maturity. The tiered canopy requirements are based on the projected growth of trees at maturity so it will be less expensive to plant fewer large stature trees rather than many small stature trees. This is shift from the existing code's mitigation standards which incentivize the planting of many, closely spaced, small stature trees which is inconsistent with sound urban forest science. • There is an incentive for maximizing street tree canopy since street trees will receive full credit towards the tiered canopy requirements. This is consistent with good urban forest science because street trees are proven to have high benefit to cost ratios. This represents a shift from the existing code because currently street trees are not granted credit for mitigation so there are often as few street trees as possible planted with development. • Tree planting standards for streets and parking lots require adequate soil volumes to support tree growth to maturity and achieve significant canopy cover over impervious surfaces. The city's current standards require 3 foot by 3 foot minimum islands for parking lots trees, and scientific studies have demonstrated this is not sufficient to support healthy growth to maturity. Staff is working with a consultant and the advisory committees to revise the street and parking lot tree design standards consistent with sound urban forest science. • A discretionary review track will allow applicants to propose alternate green building or development techniques such as meeting LEED or Earth Advantage standards instead of planting or preserving trees, or paying the required fee in lieu. The Planning Commission or Hearings Officer are authorized to use their discretion in determining whether the alternate proposal is equivalent to planting, preserving, or paying a fee in lieu. This provides additional flexibility in meeting the code standards, particularly for unique or constrained situations. Page I 1 Tree Grove Preservation Incentives The draft flexible standards and incentives for tree grove preservation "focus on preserving large groves of native trees...while allowing for the full development of property under current zoning" as recommended in the Urban Forestry Master Plan. Seventy (70) native tree groves covering 544 acres have been identified as significant through the statewide goal 5 rule requirements and would be eligible for the draft flexible standards and incentives. The following are the highlights of the draft flexible standards and incentives: • Allowed waiver of minimum density requirements. This would allow for less dense development where there are tree groves. Home builders have commented that this could be a marketable product. • Allowed density transfer from the tree grove portion to the non -tree grove portion of a site. To facilitate this, reductions in dimensional standards such as lot size and setbacks are allowed. Attached units are also allowed, except multifamily condo or apartment buildings are not allowed. Compatibility standards are required when abutting residential development with the same or lower density. • For commercial and industrial development, the main incentive for tree grove preservation is an allowed increase in building height. All of the draft incentives and flexible standards are contingent on permanent protection of the grove through a conservation easement or other protective instrument. Tree Permit Requirements The draft tree permit requirements would apply to the currently regulated tree types of: • Street and median trees; • Native trees in sensitive lands (as opposed to all trees in sensitive lands which is the current standard); • Trees that were required by a land use permit (such as parking lot trees); • Heritage Trees; and • Trees that were planted using the Urban Forestry Fund. The purpose of the draft tree permit requirements are not to regulate any more tree situations than the city currently does, but rather to improve the clarity, consistency, and scientific basis for decision making. Currently, the requirements for these tree types are scattered throughout the code, and the recommendation is to consolidate them into a new Title 8 to increase clarity and consistency. Decisions regarding draft tree permit decisions would fall into one of the following two categories: • The City Manager Decision Making Procedures would be implemented administratively by staff without public review for simple situations such as trees that are in poor or hazardous condition, nuisance trees, trees causing damage, or trees that would prevent allowed development to occur. This would cover the vast majority of cases for tree removal. Page I2 • The City Board or Commission Decision Making Procedures would be implemented through a public review process by a designated board or commission for more complex and unique situations where the reasons for removal are unclear. The designated board or commission would be authorized to use their discretion to weigh the tree benefits and reasons for removal when making their decision. Hazard Trees The hazard trees portion of the project is intended to correct issues with the existing code which include an unclear definition of what constitutes a hazard, and a lack of clarity about the city's role in hazard tree situations on private property. Staff has worked particularly closely with the city's risk division and attorney to limit legal exposure associated with the draft code amendments regarding hazard trees. Following are the highlights of the draft hazard tree code amendments: • The definition of hazard tree is revised for consistency with the standardized numerical rating system developed by the International Society of Arboriculture. • When there are hazard tree disputes between private property owners, complainants would have to present clear evidence that they tried to work the issues out themselves before involving the city in the dispute. • When the city does become involved in hazard tree disputes, a third party arborist would conduct the evaluation to limit the city's legal exposure. • If the third party arborist does determine there is a hazard, abatement would be ordered to be completed according to a specified timeframe. Page 1 3 7/19/2011 C I T Y 0F T I G A R D Respect and Care I Do the Right Thing 1 Ge it Done 71 TIGARD Urban Forestry Code Revisions Progress Update Community Development 1 July 2011 C 1 '1' Y O 1' 1 1 G .' R 1) e EE E+ �.�P 9 Eat Ek..g:i ,, i 1 44 EE "..: E L E Y . E . f iF4 E E t4...: E'r E E L - E- u k E. a Y. _ :.. �. r E gulaidiiiti:a Compr ehensive Urban Forestry Urban Fores Plan Master Plan r C ode Revisions P I E RRilk„ i • 2a.Y :. t : : -. : eartrba , liblittgaMh U rba n fore Forest $t ad I Goa ar td Action Items ° EE : + ;Pof y : . • Revising E E :'•:::$ Y1@ to E Code at the Ot�#rd E 1 �„- E t E E e(x Top of the $ ice x E +r' t#tba E : List E r y E ll Fore y ' E n • R Mast E ELS `Y ° E qE E�-gi k Y p p :E:E:::� :.:. F kC nE EAE .. E. Ea 1 ii E E E E .......IEEE 1 r ......... qCE.. .. I .R� .dkE :c'E C i �E�E" � .: E i E' yE t Ei7E E :. � i � : rE E� r .. t - EEr u ' r ` EEC.. E. .- -e_ . .:ErE .�.. r.. -,+' r u EE r . .. ..... +... E;t..:. .. .._:........... ._. �r�EKE ._6 .n. E ,.. ��: . 1 ■ 7/19/2011 C I T 1' 0 P T I G .1 R D 9 2-;:e. Syr v y c .sz E s 5 r C ti, € .14, � Oi ' 2 j . � ' 4 R s C 1.^ . `.` R ° ` s,,,, -.4 i C .EC" C' . ,I' ...., ....'::. CC: C ' .... ,...,,. . _...,.....:C .. , :.. h.., :....,.... - .:....,.r .... t i. C C c • C ; h 0419 Aesthetic One Tree Adds $8,870 To A Portland Home Sales Price ; Y �.aa � G wt . ^ .Mt .;. ..; Stormwater One Tree Can Intercept Over 400 Gal./Year i iiuVtVtitVe ii".Y n',rit'�'.^'±i 6E� Rirg;;ipin Carbon One Tree Can Remove Over 250 lb. of CO2 /Year iiIiiiEdieill'4; t; e Air Quality One Tree Can Remove Over 2 Ib. Air Pollutants /Year Nti : F n ° tt Annua t e efit © 4 , 1 hibi a, ,(: 4,a ° � °; 4 t ; ..^' li +.f".- r . C :.... h _., . C .. _TInt, P . . _ _ ... . .. ,...,.., .. ki,,.. . C �' � ..... . , . -. : c °� 11 . E Small Stature Medium Stature Large Stature 4K� t ; (Up to 25' Canopy) (Up to 31' Canopy) (Up to 41' Canopy) _v; ° i ,li ; a t Up to $11.73 per tree Up to $29.16 per tree Up to $51.46 per tree A,i w , � 4 � � , v ii,.: 6 c : 13i ' a ..;E4 ePer Q x k v i e 't3Ri, Eu_t tad & t t c ��9. ° .. . ,i 4 . , . .. ,, - rids+!,M' P�a� n' PRVtiu 1 t. l ■ r t t ^iu"� e C p C "''j i a oo . `E s • ° ; r Ey � as ' 11 0 �i C�(( .d' _ .. , ..C�`Cf. ^R " C 4 x._!9.,0:: rc: C. 0 . ... i^C ., .�,... .... ,ii ....... ... .... xx x.......... ,x x .,,..x , x x.,. ,.... ' SCCC..0 ". i ....... ,... C I T Y O F T I G :A R I Et . s o ^ v �5 k,. � w ? ;gip`` g v- y tl! °�E p r 4 C ,C C C . � i ,.. �: N 'tl + ° ` C Z i C E C Cp��X gy t C C ,. ^ Y t�X y4� C4 E IICd iC ----pp�� rm th 6 9rF° '�� 2a�8y ^ E8 ^ `e.:s y id ' litiliEdUjigiMiii;;Imiliroun • 3d hy 0 . g• Tree Permit .. 0 , OU ; o i t Requirements . .Y>� ▪ . - (Not Part of y.C. p ry,, 3 :, -; . eveloPme a 'CND �yC R9C hEh„t C' ,,��C Y ,16 C 9 ^ ^�i f 9 F h 'I C R - :. C h.t i '� CtlC J,4 Y � f J � � ..::.. { t Ili 4 iR C 7y. 4. n. p ^ p � C tl 2 7/19/2011 C T T 1 (7 F T 1 G 1 R I7 i r-4 ° y _ its � 1x 7 ° y k : 4.. '� `" r , " -� I . V'� ''''.74'.1" fx a r r getS A/ .,:p''''',,„„444,4,,-7-2;44 C '� `.- ` `'� * pre s er F }_ �� R. � N " x � i �� n Panting y hEr � w = � pm i f , Y 4,,,„ a-0. X R -�p 1. ,, Ta_ L 1 ' ": '�n {{ I �� ' SY -T E ,, . * I txx aG �R e a — x 'ad�uxx xx,x.XYC' xC.x�C'ExC.xtx xax �xa xxa x xr . a aaa. xx. a -1" � - 0 F �� r c . v R D x {p er j � a X i c14 r �' [ � F r 1 f y ,, d '''I'''''' ti4 ',- „{ ,,,,..,'47 - a x u } 7 - » 3i� 7 "a " ro .: •'1,,',1": r III rr �y '� �i, 41 ' F,. r` '� 1 ' I ls `" , � t t.,' � �� tea;. C � � °ixxa "� �� a � . �i'IiC�T vePx'uw L�x —� z m :xx uuxvm..zzm .. T� — 'lS. •m 3 7/19/2011 C T '1 ' O F 1' T G .A R I) N RECFP'FD rB Raywood Ash an Of 30 ft. canopy spread E0 < a 706.5 sq. ft. Frontier Elm my 30 ft. canopy spread 706.5 sq. ft • 1,5 I A 'm _�_yJ I I W ,..� H(I t � — Ia- (10 - -___ _ mar { uzr Example of Meeting Tier 1 Canopy Requirement C T '1 1' 0 P 1' T ( \ R 1) Red ft Oak ft. :e 45 canopy spread RECFIlrc :..D / 1,5 _ 996 so f ? f � WY Or MOnfF1�1�9 � p me) 1fMVS tlX h:X �� l r • ns� nsr Oltr P L rt - �- m Alternative Example of Meeting Tier 1 Canopy Requirement by Street Tree Planting 4 7/19/2011 CITY 0r7 TT( 1 RD TO i jr ( PlantedTree 'MW 11 I 0 Preserved Tree 1 I . : 'w ' • . . . 1 " '•:. P . ''• • — A. .... f 1 i 1 ,,...,.. _. ,,,....._ • , C 1 . 11110 t r i l9 , 1401NtS IA I...ZIC.I. 0 Example of Meeting Tier 1 Canopy Requirement by Combination of Planting and Preservation CITY OF TT(1 1R 1) s _ m . * _ _ 1 i 'V , • — . t. F tree planted 0 r., . IL. ../...' . =,_.1....le * • 5 - tree planting is preserved per pi. _ –1----7— Example of Meeting Tier 2 Canopy Requirement for Pacific Hwy Drive-Thru. 5 7/19/2011 C T T Y O F T I C; A R D C tree planted -A ,t 2 y t , a. -tree preserved . {:3 • (per plan) t- iie1®IL ��'��� r .._,.._.: , „, i fir.. )r _ Lis s�� � MP "� Irk r �..., Example of Meeting Tier 3 Canopy Requirement for The Knoll in Downtown Tigard C T T Y O I I I G : RI) 7 414r.wr r • w -. ta e.. 3 T C r Y.itiQ�4s.�H �'d.i ^SY m•yL. Example (Red Rock Center). q I ,......, Vi a ' Met 30% Min. Parking Lot ! '� � _ .sc s " i I ' Canopy Requirement I re e I Cr, ,. '? ANS , w — a �� Met Soil Volume Standards for 1 I , tl 1 Street and Parking Lot Trees ,/,-- 0o e0e.aa e: I • ( 1 .11.4,71.111•110714111... -v &I. t g Cf. . f MPti. - L . -ll'Sr! Y iI r'rl PIu 1 , .!W l - 6 7/19/2011 C I T Y or T T G .\ R I) Before - / /1 Bilk, .--" 1- Urban 4dtinrttngc file •t ai'4,.. w •t. h� � .� M • BI a After • I ; .. r. , _ S . 1 -. .___:__"' - - a „.= i or c . C I T Y • or: T I G ;\ R I) M 4 Y... , r ..W gyp /,. 1tp 'T' a . :t r , . %: } R 4 r 5 _: N. :: d— — Parking Lot Tree Canopy 7 7/19/2011 C T T Y n F T T G :A R T1 , .+ F vL I1. y { a tl h f , � Tr Grove Tree er � P 14;;.:1':....''-' s Tree P 1 7 Preservatto � «� Incentives (Noc Pare t r # p i .34}45���' ';,: + J. . - q, s L 1 - M. p ., A., _ v 3 -r+u ,. # : i a .er , - T" .�'F ' � �� I ,j� 04= al 6i n C 1 ' I 1' T G .A R D �, +cY1�. i � l t+ *k ' ,r i w �M4. a { �"� k iT te r= ' t { ''''''',47:'''''' Y f r° IN a 4�, 1 z , t Al ' . dl ' tr 1 ..'1.. f: 4 1 t t , S i '... „, - ,i,-, __ :d' — t 3�. +k' g cI� - t 8 7/19/2011 C I T Y O F T I G .-1 R I) t k * ' — i r.'' 1 -. r r ', : t . . t 2-. L , 4 ' "... 1 - . I . �.,....� .. ,mss . . ;. 10 t . f ..11 . , Example Site C I T Y OF T 1 G A R D L ( VI r - 1 , ■ 1 z _Elli r , - _11111101. 1 Option 1- Standard Lot Subdivision No Tree Grove Preserved Average Lot Size - 75-8500 SF - 28 Units UM 9 7/19/2011 C I T Y OF T I G. -\ RI) # . ',.. ' y V _ i Option 1 - Standard Lot Subdivision No Tree Grove Preserved M MI C I T\ OF T I G A R I) t . y . t® t1111 Mali Na j ' z ON J . L }, Option 2 - Standard Lot Subdivision All Tree Grove Preserved Average Lot Sire 75 -8500 SF -15 Units Minimum Density Waived r D 10 7/19/2011 C I T Y 0 1 TG .\ R D ■ lair 'bIgit q 1 "f�' �� rIVP Og ib. , 4.0 . • 1 ......d.. 7 Option 2 - Standard Lot Subdivision All Tree Grove Preserved M RYD C 1 '1'Y OF T T G A R D —NO --' , .. • .lI , , NE , , , , ,,,,, ,_, / , \ 1 ,,, , , , , Option 3 - Standard and Small Lot Subdivision 40% of Tree Grove Preserved Average Lot Size - Standard 75- 8500SF (11) - Small Lot 35 -4500 SF (17) LIM RYD 11 7/19/2011 C T T Y O F T I G A R D s iv NC" �1 `. � Lots +i .r, •• Option 3 - Standard and Small Lot Subdivision 40% of Tree Grove Preserved RYD C I T Y O F T T C, .\ R I) C is Y r. NM' • - i 'L• V °dtl6C9•eEE � n Forestry Stani. • • . . - .- ...... r sort] A 4 ::11 yd Le BF r J ^+ 12 7/19/2011 C' i T Y n P T T G ,\ R D �, i h �` a.. 3 1 A s v # ii. M. ` , C14 pytT P �. k w + i .�- . r i - s "f 4 } tvi,..,.,..;,,ii„,,,f,kpolli,.„.:7„,i,„,...:,...-.:' ._ ..,-,1.,-4.--,,,,.;:---vc,:,,,.„,:i_;,.,.. '4 4 x #- 7 w ? y b' - f ,i _'L1z y C _ �c' t T :1 ,� a t�R � I ,, 41 -,4/,. ! i �', "., I.v t r i + 1 iii , x ,._ , X 1 e rr 3+< �-x. ' 3- 4 14-:;74-,...-.- � - 4 }ixuP y ' y �i p vxx,e S , • C I T Y 0 F I 0 R 13 }� °*;: ::_ si " + b 1 s 4,, y ' '' ' Y,' ,yavr:+ �t _� 1 ,.. j w 1 .1 y 3 b .7.''' "4' Tree, Per " y q - "� e Grove 1 • Re r "' e ntives n ' ( Not Pare iy # �. entives t ,, ; Develop lF w .u: � P �4 } a P , kNib 9+ .. 1._ ° t � *k 5i } ,Qr( y� y - :0' a � "a 3 , tr 13 7/19/2011 C T T Y O 1 I C; .. R D g ° Xsx �s9 , E ss • . a a s t r x L - r i r, k • '9° s i , s s s '' E r g i � ll 9 Ki a 10F F. " w • t ...1.4644-, "' ° G8 " s nL xsEw 7 sGE E hs. : " 1 - :'!“:7--- --: -7 7 s6ENE`6#4 ..L.. o . . . ..,; I hpazard trees according to International • ' i ;of Arbor p ointsystern Req evidence that ci r € gn d re spondent t ,,, l y �e tl je F{ to work out issues Y befior ty Whe " becomes i nvo l v e d , a third p �' ; omp1 vI atgon to limit'city liabglri; . � . i = a eh quired f verrfged h a zards g P E '° t dettslo n regarding cost recovery C 1 T Y O r 7 I G A R D ��N �. J Es�3ks s E E f p s s sa� i 6 s ss s -s r e: gX s s s s .:: ' is s y� E s s g !c , s • R. � + s ys s � �rN , ;i '. "s�Ei .Ls" , jr` . ri 'ar � r sC,.� . d ° " : a E I c v 6 5! : a C RL . . g �' � Ur6an Forestry �-_, � E ' Cons i s tent with QVera Standards for :. ` Development ". ' e :,,f,".14,4114, ,G 3 `Es ` j a s - s ., s s g „ ▪ � ' ` �Forestry " Vi yV ; Mi , i a � j i „ 'a n D e � sE " Eg s Es L ��tt C rnt G, : . 4 9 s SSE s "" ,1111s'E s L t V. ' sNP �' sI X ^E " E L g� s s s g "�a � � T s g i ghss g s hl 4 ' ��i � �, �Y � y " s °.,s XE41r sINE ' "tliE s; " °' �° g E" e :�1 9 .�4 g " 4 ▪ C L:1 N N r "..s , sssss .... x .. ::s:.. sa,. s 14 AIS -532 Item #: 5. Workshop Meeting Date: 07/19/2011 Length (in minutes): 45 Minutes Agenda Title• Discuss Potential Tigard Municipal Code Amendments Addressing Administrative Rule • Making Submitted By: Susan Hartnett Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. ISSUE Discuss potential amendments to the Tigard Municipal Code to authorize, define and limit the use of administrative rules and to define a process for administrative rule- making. STAFF RECOMMENDATION / ACTION REQUEST Receive information, discuss draft amendments and provide feedback to staff. KEY FACTS AND INFORMATION SUMMARY Currently, the Tigard Municipal Code (TMC) contains several references to administrative rules but lacks a definition and other key elements including administrative rule- making authority, procedures for their creation and amendment, and a clear process for appeals by the public. In addition, many sections of the TMC codify aspects of a department's activities that need to change over time as program objectives, technology and operations shift. Because this requires a public hearing to amend the TMC, these regulations can become stale and administration of the program can become more cumbersome. Administrative rules provide an alternative to the Tigard Municipal Code for creation of regulations and procedures that have the force of law. In the past, the City Council has seen the value of this tool and included it in several specific areas of the TMC, for example, Title 9 - Parks and Title 11 - Solid Waste Management. For several efforts underway, staff would like to propose the use of administrative rules as part of their implementation. However, because of the variations in the existing language and lack of a central authority and procedures, staff believes that if administrative rules are going to continue to be used, the City Council should reaffirm their use and the TMC language addressing them should be clarified and centralized before any new proposals come forward. Both the Public Works Department and the Community Development Department have projects underway where staff would like to use administrative rules; these proposals include an Update of Title 12 - Water, code compliance program revisions, and the Urban Forestry Code Revisions project. At the July 19 Workshop, staff would like to review a draft package of TMC amendments that authorize, define and limit the use of administrative rules and define a process for administrative rule- making. Staff is seeking feedback and direction from Council. A tentative public hearing to amend the TMC is scheduled for August 9, 2011. Two projects that will reference the new chapter on administrative rules if it is adopted, are tentatively scheduled for public hearing on September 13, 2011. Attachment 1 provides draft TMC language defining and limiting the use of administrative rules as well as procedural language for their creation and amendment and the process for appeal. This language is very similar to what already exists in Title 11 - Solid Waste Management but places it in Title 2 - City Manager. Attachment 2 provides draft TMC language showing how two of the existing TMC sections containing administrative rule language would be modified to conform with the language proposed in Title 2. OTHER ALTERNATIVES NA COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS NA DATES OF PREVIOUS COUNCIL CONSIDERATION NA Attachments Attachment 1 - Draft Title 2.04 Attachment 2 - Revised Titles 11 & 9 TIGARD MUNICIPAL CODE Chapter 2.04 CITY MANAGER. 29 §3, 1965). Sections: 2.04.040 Duties. 2.04.010 Office Established. The City Manager shall: 2.04.020 Appointment And Removal. 2.04.030 Salary. (1) Exercise control and supervision of all 2.04.040 Duties. activities, departments and offices of city 2.04.050 Administrative Rulemakin2 — government, except the office of Municipal Judge Definition — Purpose. and the office of City Attorney, and shall 2.04.060 Administrative Rulemaking — interview, select and recommend to the Mayor Authority. and Council all applicants proposed for 2.04.070 Administrative Rulemaking -- appointment to City offices, and make Procedure. recommendations to the Mayor and Council concerning the replacement of any City appointive 2.04.010 Office Established. officer, other than the Mayor and councilmen, and shall have authority to appoint to and remove Pursuant to Chapter III of the Charter of the from established positions, subordinate employees City of Tigard, there is established the office of of the City; provided, however, that department City Manager of the City of Tigard, Oregon. (Ord. heads shall be appointed and removed after 03 -08, Ord. 65 -29 §1, 1965). consultation with the Mayor and Council; and cause shall not be required for termination of 2.04.020 Appointment And Removal. department heads; The office of City Manager shall be filled by (2) Be the chief budget and fiscal officer of appointment by the Mayor with the consent of the the City and shall perform the functions of budget City Council. The City Manager shall be the officer as prescribed by the Local Budget Law of Chief Administrative Officer of the City, and as Oregon (Chapter 294 ORS); such shall be chosen solely on the basis of administrative qualifications and experience, (3) Supervise the administration, and be without regard to political considerations. responsible for the enforcement of all laws and Appointment and removal of the City Manager by ordinances in effect within the City; and shall the Mayor shall require the prior consent of a administer and enforce the policies, rules, majority of the full Council recorded at a public procedures and resolutions duly adopted by the meeting. The City Manager shall serve at the Mayor and Council; shall make such pleasure of the Mayor and the City Council, and recommendations to the Mayor and Council cause shall not be required for termination. (Ord. concerning the affairs of the City as the City 03 -08, Ord. 86 -11 §1, 1986: Ord. 84 -06 §1, 1984: Manager may deem desirable; Ord. 65 -29 §2, 1965). (4) Be the chief purchasing and business 2.04.030 Salary. agent with respect to all departments of the City; The compensation for the services of the City (5) Prepare and submit to the Mayor and Manager shall be an amount fixed by action of the Council financial and activity reports with respect City Council by resolution. (Ord. 03 -08, Ord. 65- to each of the City departments, not less than 2 - - Code Update: 12/03 TIGARD MUNICIPAL CODE monthly, and shall prepare and submit to the Mayor and Council such other reports as may be (1) The Tigard City Council hereby required or desirable concerning City affairs; authorizes, and establishes the process for, Administrative Rulemaking consistent with this (6) Make available to the public usual and section. customary information concerning the operations of the city government; (2) Administrative Rules adopted pursuant to the Administrative Rulemaking procedures in (7) Perform such other and further duties as this section have the full weight and effect of law. from time to time may be directed to be performed by resolution or motion of the City (3) This section provides the authority and Council. (Ord. 03 -08, Ord. 86 -11 §2, 1986; Ord. process applicable to Administrative Rulemaking 85 -05 §18, 1985; Ord. 81 -52 §1, 1981: Ord. 72 -25 by the City Manager, but does not directly enable §1, 1972; Ord. 65 -29 §4, 1965).• to the City Manager to engage in Administrative Rulemaking. Authority to engage in 2.04.050 Administrative Rulemaking — Administrative Rulemaking pursuant to the Definition — Purpose. procedures in this section shall be enabled by separate provision of the Tigard Municipal Code. (1) Administrative Rulemaking means the (4) The scope of Administrative drafting, adoption, and amendment of Rulemaking shall be limited by the terms of the administrative rules, pursuant to and consistent enabling provision. with the provisions of this section. (5) All administrative rules shall be (2) The purpose of Administrative consistent with the Tigard Municipal Code. Rulemaking is to ensure that standards and procedures by which the departments of the City 2.04.070 Administrative Rulemaking -- of Tigard operate are made available and Procedure. accessible to the public in written form, upon direction by Council. Administrative Rulemaking (1) Prior to the adoption or amendment of also establishes a process by which the public can an administrative rule the City Manager or be involved in the process of developing designee will follow the provisions as described in department standards and procedures through this section. engaging in public comment. (a) Provide notification to Council of (3) Administrative rule means a written the proposed administrative rule or directive, standard, regulation or statement of amendment prior to public notification. general applicability that is established through During the fourteen day review period, any Administrative Rulemaking and implements, council member may put the subject on the interprets or prescribes law, or describes the discussion agenda for the next available procedure or practice requirements of any city council meeting for Council consideration or department. action. 2.04.060 Administrative Rulemaking (b) Publish a notice in a newspaper of Authority. general circulation in the City. The notice 2 - - Code Update: 12/03 TIGARD MUNICIPAL CODE must be published not less than fourteen (14) (2) All administrative rules must be days before the deadline for receipt of filed in the office of the City Recorder. comments. (c) The notice shall provide a brief description of the subject(s) covered by the proposed administrative rule; the final date for acceptance of written comments; the location to submit comments and the location where copies of the full set of the proposed rules may be obtained. (d) The City Manager or designee will receive written comments regarding the proposed administrative rule. The City Manager or designee will take into consideration the written comments received and may either approve, modify or reject the proposed administrative rule. (e) If a substantial modification is made to the proposed administrative rule, the City Manager or designee may approve the modification, or provide additional public comments prior to approval. (f) Unless otherwise stated, all administrative rules will be effective on the 14th day after approval by the City Manager or designee unless a written protest is received by the City Manager or designee. (g) If written protest of the proposed administrative rule is received by the City Manager or designee on or before the 14th day after approval, the City Manager or designee shall refer the administrative rule to the City Council for apublic hearing. The Council may direct the City Manager to approve, modify or reject the administrative rule. The Council's decision on the contents of the proposed administrative rule shall be binding on the City Manager. 2 04 -3 Code Update: 12/03 TIGARD MUNICIPAL CODE Chapter 11.04 SOLID WASTE management ordinance," and may be so cited and MANAGEMENT. pleaded, and shall be cited herein as "this chapter." (Ord. 91 -36 §1 Exh. A (part), 1991: Ord. 11.04.010 Title For Citation. 78 -64 §1, 1978). 11.04.020 Purpose, Policy And Scope Of Chapter Provisions. 11.04.020 Purpose, Policy And Scope Of 11.04.030 Definitions. Chapter Provisions. 11.04.040 Franchise -- Granted To Certain Persons - -Scope Of Regulations. 1. It is declared to be in the public interest 11.04.050 Franchise -- Term -- Automatic for the City of Tigard to establish this policy Renewal When. relative to the matters of solid waste management 11.04.060 Franchise- -Fees. to: 11.04.065 Franchises Records. 11.04.070 Responsibility Of Franchisee. a. Provide sufficient waste volume to 11.04.080 Franchise -- Transfer, sustain solid waste management facilities Suspension, Modification Or necessary to achieve resource recovery goals Revocation -- Conditions. established by the City, County, State Department 11.04.090 Rates For Service. of Environmental Quality and Metropolitan 11.04.100 Container Requirements And Service District; Collection Limitations. 11.04.105 Stationary Solid Waste b. Provide the basis for agreements Compactors. with other governmental units and persons for 11.04.110 Offensive Wastes Prohibited. regional flow control to such facilities; 11.04.120 Unauthorized Deposits Prohibited. c. Insure safe accumulation, storage, 11.04.130 Interruption Of Franchisees and collection, transportation, disposal or resource Service. recovery of solid waste; 11.04.140 Termination Of Service By Franchisee. d. Insure maintenance of a financially 11.04.150 Subcontracts. stable, reliable solid waste collection and disposal 11.04.155 Business Recycling service; Requirement. 11.04.160 Rules And Regulations e. Insure rates that are just, fair, Applicable to Franchisees. reasonable and adequate to provide necessary 11.04.165 Administrative Rules service to the public; Regulations Applicable To Business Pursuant To Business f. Prohibit rate preference and other Recycling Requirement. discriminatory practices which benefit one 11.04.170 Enforcement. customer at the expense of other customers of the 11.04.180 Penalty. service or the general public; 11.04.010 Title For Citation. g. Conserve energy and material resources; The ordinance codified in this chapter shall be known as the "City of Tigard solid waste h. Eliminate overlapping service to 11 - - SE Update: 6/09 TIGARD MUNICIPAL CODE service standards of Section 11.04.100 of this has objections or revisions to the proposed rules, chapter. (Ord. 91 -36 §1 Exh. A (part), 1991: Ord. the franchisee shall meet and confer with the City 78 -64 §11, 1978). Manager regarding the franchisees concerns. If the concerns are not resolved through consultation 11.04.150 Subcontracts. with the City Manager, then the City Manager shall forward the proposed rule, with the The franchisees may subcontract with others franchisees comments, to the City Council for its to provide a portion of the service where the consideration. The franchisee may request that franchisees do not have the necessary equipment the City Council hold a public hearing on a or service capability. Such a subcontract shall not proposed rule. The Council may approve the relieve the franchisees of total responsibility for proposed rule as submitted, modify the rule, or providing and maintaining service and from reject the rule. The City Manager shall enact all compliance with this chapter. Franchisee shall rules pursuant to this subsection by written order. provide written notice to the City of the (Ord. 09 -05 §1; Ord. 03 -08, Ord. 91 -36 §1 Exh. A franchisee's intention to subcontract any portion (part), 1991: Ord. 78 -64 §14, 1978). of the service prior to entering into such agreement. (Ord. 91 -36 §1 Exh. A (part), 1991: 11.04.165 Ad m in istrativeRu les And Ord. 78 -64 §12, 1978). Applicable To Businesses Pursuant To 11.04.155 Business Recycling Requirement. Business Recycling Requirement. Unless otherwise exempt, all Businesses and Business Recycling Service Customers shall 1. Adoption of Administrative Rules comply with the Business Recycling Requirement . Performance Standard set forth in Metro Regional Government Code Section 5.10.330 and the a. The City Manager or designee is administrative rules authorize* to adopt al adopted pursuant to . • - _ . • : • - - administrative rules in-TMC 11.04.165. (Ord. 09 -05 §1) related to the provisions of the Business Recycling Requirement. Such initial 11.04.160 Rules And Regulations administrative rules and regulations shall be Applicable to Franchisees. adopted— pursuant with the provisions of TMC 2.04ny-r-esolution. The City Manager or designee may propose and prepare rules and regulations applicable to b. The Public Works Director has the franchisees that pertain to this chapter. The rules • • - . - •• - and regulations shall be printed or typewritten, and be maintained for inspection in the office of provisions of the Business Recycling the City Recorder. All proposed rules and - ' • . ' - - - - regulations promulgated under the authority of .. • • • - . - • - - . - - : this section, and all amendments thereto, shall be - . - - • • - immediately forwarded to the franchisee operating • • : ' . - !' - - :. ' . - .. . • • - - - under this chapter for response. The franchisee initial rules adoptcd by City Council will bo shall have thirty days to respond in writing to such adoptcd according to the procedures in this proposed rules and regulations. If the franchisee °e��: 11 - - SE Update: 6/09 TIGARD MUNICIPAL CODE 2. Permanent Rules. Prior to the adoption b. Not more than 30 days after w ••_ ••- . -•. - ...' -. - - general circulation in the City. Such notice must a. Publish a notice in a newspaper of published not loss than 14 days before the . - t': . .. • ... - . . . •_ 4. All permanent and interim rules must be . . •- .. . - . • - .. - : filed in the office of thc Public Works Director. . - .... . . -; . . :.. - - . -- (Ord. 09 05 §1) of written comments; tho location to submit _ . _. .. 11.04.170 Enforcement. 1. The City Manager shall enforce the b. The Public Works Dircctor will provisions of this chapter, and the rules and - . ... regulations adopted pursuant thereto; City's . _ . e' ... • . - _: • • - agents, including police officers and other • .. _ employees so designated, may enter affected • .. - - - . ... . . premises at reasonable times for the purpose of determining compliance with the provisions and c. If a substantial modification is terms of this chapter. However, no premises shall made to the proposed rule, the Public Works be entered without first attempting to obtain the consent of the owner or person in control of the . _ . . . _ ... • . • . •. premises if other than the owner. If consent cannot be obtained, the City representative shall secure a search warrant from the City's Municipal d. Unless otherwise stated, all rules Court before further attempts to gain entry, and ' _ • . • - . ... - .... •. the City shall have recourse to every other remedy - - .. • !' _ . . - . . . - provided by law to secure entry. is received by thc Dircctor. 2. A franchisee shall have a cause of action o. If written protest of the proposed in Washington County Circuit Court against any _ • . _ . • _ ' .: •_ !' : _ : person providing service in the Tigard city limits . - . - . :.-"- • .: . . _ :: ' :. , • - without having a franchise in violation of Section 11.04.040. The cause of action includes any appropriate relief, including injunctive relief. or reject thc rule. The Council's decision on the .. . _ . ... _. . _ . . a. Notice to City Manager. Before a franchisee may commence a civil action, the franchisee must provide thirty days written notice 3. Interim Rules. to the City Manager. The City Manager may elect either to enforce the provisions of this chapter in a. Interim rules will be effective for a accordance with 11.04.170, or allow the ... • - : e :. . franchisee to commence a civil action in 11 - - SE Update: 6/09 TIGARD MUNICIPAL CODE Chapter 9.04 GENERAL PROVISIONS. activities. (Ord. 10 -09 § 1, 2010; Ord. 92 -33 §I(Exh. A)(part), 1992: Ord. 83 -55 §1(part), 1983: Sections: Ord. 78 -13 §1, 1978). 9.04.005 Adoption of Administrative 9.04.020 Facility Reservation. Rules Regis. To provide advance reservation of park 9.04.010 Purpose. facilities, the following procedures are adopted: 9.04.020 Facility Reservation. 9.04.040 Refund Of Fees And Change In (1) A formal application must be made Reservation. through the Public Works Department to reserve 9.04.050 Repealed By Ord. 92 -33. any public park and recreation facility for the 9.04.060 Waiver Of Fees. exclusive use of a particular group. 9.04.005 Adoption of Administrative (2) All fees and any required deposit must Rules be paid at the time the reservation is made. Field Regulations. users may pay field rental charges in installment payments as agreed upon by the Public Works The City Manager, or designee, has - heis Director, or designee. Fees shall be set by the City authorizedty to adopt and—amend—administrative Council in the Master Fees and Charges rules and ° pp1ementa1 ~ u ons related to the Resolution. provisions of park facility reservations and consistent with the provisions of this section. (3) A responsible person, 18 years or older, (Ord. 10 -09 § 1, 2010). Such rules shall be must sign the application and be present at the adopted pursuant to TMC 2.04. function. 9.04.010 Purpose. (4) Primary field reservations shall be made through the Tigard Field Use Committee The purposes of these park facilities comprised of Tigard -based non - profits benefiting reservation rules as is to: Tigard youth, including, but not limited to, Tigard - Tualatin School District 23J, Tigard Little (1) Facilitate maximum use of public League, and Southside Soccer Club. facilities by the citizens of Tigard; (5) The number of persons allowed in the (2) Coordinate the use of park facilities, total reservation and for each separate reservation thus assuring maximum opportunity for use shall be set by the Public Works Director, or through the convenience of advance reservations; designee. The policy for allowable reservations shall be routinely reviewed and adjusted to meet (3) Provide for use of park facilities by the the purpose of reservations as stated in Section citizens of Tigard, but where exclusive use takes 9.04.010. Capacity shall not be exceeded at any place, or special handling is required, to recover given time unless approved by the Public Works associated costs; Director, or designee. (4) Coordinate the public use of park (6) City of Tigard sponsored activities shall facilities with maintenance, construction and other have first priority for the use of park facilities and 9 -04 -1 Code Update: 10/10 AIS -371 / 7 v Item #: 6. Workshop Meeting Date: 07/19/2011 ee i n Length (in minutes): 10 Minutes Agenda Title: 2nd Quarter City Council Goal Update Prepared For: Joanne Bengtson Submitted By: Joanne Bengtson City Management Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main ISSUE 2nd Quarter Update to 2011 City Council Goals. STAFF RECOMMENDATION / ACTION REQUEST Informational Only KEY FACTS AND INFORMATION SUMMARY On December 30, 2010, the City Council met to set its goals for the coming year. These goals represent those items that the Council feels deserve special attention in the months ahead. The City will accomplish much more than what is listed here, but we identify these to be of particular importance to our residents. The 2011 City Council Goals were formally approved on January 25, 2011. OTHER ALTERNATIVES n/a COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Council Goals for 2011 - Approved January 25, 2011: 1. Implement Comprehensive Plan a. Show substantial progress on new Tigard Triangle Master Plan. b. Update Tree Code. c. Participate in the Southwest Corridor Study. d. Work with state and regional partners to modify the Transportation Planning Rule. e. Work with partners on urbanization policy issues. 2. Implement Downtown and Town Center Redevelopment Opportunities a. Develop strategy and materials to attract developers and tenants. b. Advance Ash Avenue Railroad Crossing. 3. Complete Plans for Parkland Acquisition 4. Advance Methods of Communication a. Communication is a part of everyone's job. b. Support efforts to change organizational culture. 5. Continue Coordination with Lake Oswego on Water Partnership. 6. Financial Stability a. Hold the line on the General Fund Budget. b. Work with partners on long -range solutions to statewide structural problems. c. Evaluate the City's internal sustainability efforts. Five -Year Council Goals • Obtain Ash Avenue railroad crossing in downtown • Explore 99W Urban Renewal District • Continue to support the Legislature in addressing the financial needs of state and local governments in Oregon • Develop long -term financial strategy • Start implementing plan for City facility needs • Develop Sustainability Plan Long -Term Council Goals • Continue pursuing opportunities to reduce traffic congestion • Continue implementing Downtown Urban Renewal Plan • Continue to monitor the Tigard/Lake Oswego Water Partnership DATES OF PREVIOUS COUNCIL CONSIDERATION Council recevied a first quarter goal update on April 26, 2011. Attachments 2nd Quarter Goal Report Significant Events - Police Significant Events - CD and FIN AgendaQuick©2005 - 2011 Destiny Software Inc., All Rights Reserved City of Tigard • ■ REPORT TO TIGARD CITY COUNCIL TIGARD Council Goals Update, SECOND QUARTER, 2011 COUNCIL GOAL 1: Implement the Comprehensive Plan MILESTONES: • Tigard Triangle Town Center designation (Council Adoption)- Spring /Summer 2011 Staff is coordinating with Metro and ODOT on the process required to expand Tigard Town Center Boundary. • EOA Adoption by Council - Spring /Summer 2011 - Adopted May 24, 2011 • Preliminary Designations of High Capacity Transit (HCT) Station Areas (Report) - Fall/Winter 2011 Two Project Design Workshops were conducted to identj land use and transportation characteristics that form the Concept Alternatives for this project. The workshops included members of city staff as well as our partner agencies in the region; members of the citizen's advisory committee and other stakeholders; and the project team, including several design professionals. Each session developed an alternative which is being carried forward in the technical evaluations. • Planning Commission scoping for full Master Plan Project (Report) to proceed in 2012 - Winter 2011 /Spring 2012 The June 6, 2011 the Planning Commission meeting included a detailed report on the HCT design workshops for the Tigard triangle and small group evaluation discussions of the three alternatives. • Alternative Mobility Standards - Spring 2013 Alternative mobility standards will be developed as part of the SW Corridor Plan; specifically, the Transportation Plan element that will be co -lead by Metro and ODOT. CHANGES TO WORK PLAN: • Tigard Triangle Town Center designation adoption date should be moved out to Winter /Spring 2012. MILESTONES: • Draft Street Tree Code Provisions —Winter 2011: Draft code complete • Draft Tree Plan Code Provisions — Winter 2011: Draft code complete • Proposal for Tree Grove Preservation Program - Winter /Spring 2011:Draft code complete • Draft Tree Permit Requirements — Development and Non - Development Situations - Spring /Summer 2011: Draft code complete • Review of Proposed Code Changes and Community Input - Summer /Fall/Winter 2011 Draft code language has been developed for every topic for the Urban Forestry Code Revisions project. Staff has begun work with the Citizen Advisory Committee to create a set of "guidingprinciples"for each topic that will briefly communicate the essential elements of each topic. Staff has also begun work with a consultant to develop the Urban Forestry Manual that will implement the details of the code and provide some illustrations to make the code more user friendly. An open house is scheduled for this fall. • Planning Commission Workshops and Hearings - Winter 2012: Tentativey scheduled • City Council Workshops, Public Hearings and Adoption - Spring 2012: Tentatively scheduled CHANGES TO WORK PLAN: • No changes MILESTONES: • HCT Land Use Plan Project Kickoff And Stakeholder Interviews - Winter /Spring 2011: Completed Page 2 • Existing Conditions Inventory and Analysis - Spring /Summer 2011:Completed Winter 2011 • Project Design Work Shop - Summer 2011: Conducted May 25, 2011 • Station Area Plans and Land Use Proposals - Fall /Winter 2011 The Project Design Workshops were conducted to identify the land use and transportation characteristics that form the Concept Alternatives for this project. The workshops included members of cry staff as well as our partner agencies in the region; members of the citizens advisory committee and other stakeholders; and the project team, including several design professionals Each session developed an alternative which is being carried forward in the technical evaluations. • Community Open House, Planning Commission and City Council Workshops - Winter 2011 Currently scheduled for late 2011; potential for schedule change. • Presentation of Legislative Options, such as Amended Comprehensive Plan Policies; Land Use Designations; Amendments to the Transportation System Plan, etc. - Winter 2011 /Spring 2012 Currently scheduled for late 2011; potential for schedule change. • Corridor Refinement Plan Completion, review by agencies and affected jurisdictions and consideration for adoption by Metro - Spring 2013 Agencies and affected jurisdictions are developing the SW Corridor partnersh0 structure. A charter is expected soon, along with appointment of a steering committee. CHANGES TO WORK PLAN: • No changes MILESTONES: • Expand the Town Center designation to include the Tigard Triangle - Spring 2011 Staff is coordinating with Metro and ODOT on process required to expand Tigard Town Center Boundary. • Represent Tigard's interests at regional and statewide venues - Winter to Fall 2011 Judith Gray has been appointed to the statewide TPA Rulemaking Advisory Committee and attended the first two meetings in June 2011. • Represent Tigard's interests during the Pacific Hwy 99W/I -5 Multi -Modal Corridor Refinement Plan - Fall 2011 and throughout 2013 Tigard staff continues to participate in the formation of a regional coordinated SW Corridor Plan. CHANGES TO WORK PLAN: • No changes MILESTONES: • Washington Co. /Tigard Agreement on Means to Initiate Annexation of Lands in Urban Growth Areas 63 and 64 - Summer 2011 o A strong triple majoriy annexation petition has been submitted for Area 64 (River Terrace) o Tigard is working with the property owners and otherjurisdictions and annexation process is expected to be complete by September 30, 2011 CHANGES TO WORK PLAN: • No changes 1 Page 3 COUNCIL GOAL 2: Im. lement downtown and town center redevelo . ment o•.ortunities MILESTONES: • Hold developer's forum to assess Downtown Redevelopment opportunities - Summer 2011 Staff is working with Leland Consulting on a 5 year review of the progress of the urban renewal district, which will provide an important update to the information needed to inform the Developer's Forum. Presentations on this report will be made to the CCAC and CCDA, tentatively set for August 2011. • Retail marketing plan and Downtown Organization proposal - Summer /Fall 2011 Consultant Michele Reeves completed her program provided by the Metro contract with two activities. Staff has a scope of work for Reeves to continue working on projects for the CCDA. o April20, Reeves led 25 Tigard stakeholders and two council members, on a tour of Portland's N. Mississippi Ave. o May 24, she led a workshop on downtown's community identity. Approximately 30 stakeholders (including two councilors) attended A report of the results of this workshop as well as Reeves's recommendations will be presented to a joint CODA / CCAC meeting on July 19. • Develop socio- economic (statistically based) Town Center marketing materials - Fall 2011 • The Census Bureau released the 2010 Census data sets which will be used as a basis for the socio- economic marketing materials. • An assessment of land whose owners would consider redevelopment - Fall 2011 • Develop a Downtown /promotion marketing web page - Winter 2011/2012 • A strategy to inform a broad spectrum of developers and investors of the Downtown's redevelopment and market potential. - Winter 2011/2012 Implementation is ongoing In the 2" quarter, staff arranged a tour of sites with multifamily development potential with one Portland developer. • Work with property owners and developers on development opportunity studies - Implementation is ongoing Staff worked with owners of Russ Chevrolet on a development opportunity stuy on their lower lot (currently unused) On- retainer consultants Shiels Obletz Johnsen worked with an architect on a potential site plan and feasibility study. The pro forma indicated that a flex office space (similar to the adjoining Park 217) was feasible. The proper owners are currently weighing their options. CHANGES TO WORK PLAN: • Developer's forum may be scheduled for early fall, rather than summer 2011. MILESTONES: • Initiated the project. • Conducted an in -house exercise to explore options for eliminating one crossing at either Tiedeman Avenue or North Dakota Street. Staff identified 15 options for crossing removal that will undergo initial screening for feasibility. • Developed and evaluated options for the extension of Ash Avenue. CHANGES TO WORK PLAN: No changes 1 Page 4 COUNCIL GOAL 3: Complete Plans for Parkland Ac uisition MILESTONES: • On November 2, 2010, Tigard voters passed a $17 million general obligation bond to fund the purchase of real property for parks and to fund a limited amount of park improvements. • Acquisition of Summer Creek II and Sunrise properties was completed. • Summer Creek education program is underway. • A Program Manager was approved by Council and has started to move on projects listed for acquisition and development. • Qualifications have been compiled in the search for firms that may be able to help the city with land acquisition and development. • Public information plan completed. A firm will be hired off the qualified firm list to implement the plan. • Pre - application meetings are being held for the projects given high priority for development by the PRAB. CHANGES TO WORK PLAN: • Summer Creek Master Plan will start in early 3rd quarter with the assistance of the program manager. • Other pre - design packages will be completed by the program manager on the first set of prioritized projects in 3rd quarter budgeted for FY 11/12. Page 5 COUNCIL GOAL 4: Advance Methods of Communication • Project /Program Managers /Supervisors develop communication /outreach plans for each City Council goal designed to reach stakeholders using tools appropriate to the level of interest and desired involvement. Plans are included as part of project /program work plans and submitted to council as receive and file. • Staff members adhere to the city's Logo and Design standards. • Staff members recognize citizens' preference of the Cityscape as the preferred source of information and use it as a primary communication tool. MILESTONES: • Communication /Outreach plans are in place for 2011 City Council goals 1 — 3 and goal 5. • The Logo and Design Standards have been adopted and distributed to all staff. Department training sessions are complete. • Internal deadlines for submission of articles were met approximately 50 percent of the time. • Cityscape printing and postal deadlines were met each month to provide timely delivery to residents. CHANGES TO WORK PLAN: • No changes MILESTONES: • An action plan was developed based on results of an employee survey completed by 158 employees in the first quarter of 2011, which attempted to measure employee engagement and the impact of the city values (Respect & Care, Do the Right Thing, Get It Done) • 80 percent of city employees are more aware of the city values than they were a year ago. • 92 percent of city employees said they are "living the values in all aspects of my job at the city." • 39 percent of employees "see improvement in my on- the -job behaviors as a result of the values program." • 62 percent believe their immediate coworkers are living the values in all aspects of their work. • 59 percent believe that their managers are living the values in the work that they do. • 60 percent of city employees say they are more likely to speak up or clearly show their appreciation to other individuals from other departments. • 37 percent of employees said they see improvement in their interaction with the public since the Values Program began. • The City Values Team met monthly to review and discuss the values program. The Team assisted in designing and presenting the Annual Employee Recognition Program in May, and has begun to sponsor quarterly Red Cross blood drives throughout the organization. CHANGES TO WORK PLAN: • No changes 1 Page 6 Council Goal 5: Continue Coordination with Lake Oswego on Water Partnership MILESTONES: • Water Treatment Plant (WTP) design — Designer is under contract and currently in the preliminary design phase. • Environmental permitting — proceeding • SCADA design — Designer is under contract and currently in the preliminary design phase. • Pipeline design — Designer has been selected and contract negotiations are near completion. • Clackamas River Intake, Waluga Reservoir and Bonita Pump Station design — proposals solicited. 1 Page 7 COUNCIL GOAL 6: Financial Stability MILESTONES: • In the first half of the calendar year, we developed a budget for fiscal year 2011 -2012 that has the same number of FTE and no dollar growth in materials and services when compared to the budget of FY 2010 -2011. • Proposed Budget published - Completed April 8, 2011 • Budget Committee Meetings to create the Approved Budget — Completed April 18 & 25, 2011 • Council Hearing to pass the Adopted Budget — Completed June 14, 2011 CHANGES TO WORK PLAN: • Goal is achieved. There are no FIE increases for the General Fund and the city as a whole only added 1.7 FIE in non - General Fund areas. City Council finalized the city's legislative priorities for the 2011 Oregon Legislative Session on November 9, 2010. One of the identified priorities is to "Maintain and strengthen the state's historic commitment to the State Shared Revenue funding formula." Staff supported legislators' community events that connect elected officials with citizens and coordinated testimony with other cities or associations as appropriate. MILESTONES: • Staff issued a legislative tracking report to Council weekly during the session. • Council voted to support Trust for Public Land amendments to SB 342 Lottery Funds for Parks. • Councilor Buehner and the Asst. City Manager testified before the House and Senate Redistricting Committee in support of keeping Tigard wholly within one district. • Wrote a letter to Metro supporting a redistricting option that keeps Tigard in the same district. • Testified before the Senate Committee on Business and Labor supporting HB 2700 Removal Fill Permitting. • Worked with Metro and Washington /Clackamas County cities on amendments to HB 3225 Road /Street Development in Metro UR • Monitored and participated in Rulemaking Advisory Committee meetings on the Transportation Planning Rule. • June 16 — HB 2700 Lake Oswego /Tigard legislation was signed by Governor. • June 16 - Representative Doherty hosted Town Hall in Tigard City Hall. CHANGES TO WORK PLAN: No changes MILESTONES: • Data collection continued. • Continued to work on the Eco -Biz Certification by the Pollution Prevention Outreach Team of the Portland Oregon Metropolitan Area. • Public Works Business Manager attended a sustainability conference. CHANGES TO WORK PLAN: • Staff will meet with Council in the 3r' quarter to discuss a definition for "sustainability" to help in compiling data of existing practices. • 2 1 Quarter S ignificant Fwents. • TIGARD Tigard Pol Dept. City of Tigard 1. Shred -It Event The department, in partnership with Pride Recycling, sponsored another community shred event on April 16 to help citizens securely dispose of documents and other materials containing sensitive information, to reduce the elements of identity theft. Over 3,700 pounds of material were shredded during this event. People were asked to donate non - perishable food items which benefited the St. Vincent de Paul Food Pantry. 2. Prescription Drug Turn-In Event In partnership with the Drug Enforcement Administration (DEA), the department held a "Pharmaceutical Drug Take -Back Day" designed to help reduce the illegal use and dangers of prescription drugs and contaminants released into the water supply from improperly disposing of drugs. The event collected over 550 pounds of drugs. 3. Partnership Help Make Prom Safe The department collaborated with several Washington County alcohol and drug prevention coalitions to help and encourage students stay safe during prom season. Extra patrols were added throughout Tigard on prom night. Although the event is typically not held in the area, activities after the prom usually return to Tigard and a strong police presence helps reduce the number of incidents that can occur where alcohol is present. 4. Citizen's Academy The 8 -week Citizen's Police Academy was held in April and May. The purpose of the academy is to create better understanding and communication between citizens and police through education. The intent is not to produce citizens trained in law enforcement, but to help citizens better understand their city's police department. The department graduated 23 citizens this year making a total of 425 graduates since beginning the academy. 5. Symposium on Law Enforcement Partnerships with the Mental Health Community St. Anthony Catholic Church invited the Tigard Police Department and other key organizations to speak to community members to learn more about mental illness. Participants included the National Association of Mental Illness (NAMI), Luke -Dorf, and St. Anthony's Social Network. Representatives shared information about the way law enforcement responds and works to serve as a resource to the client and the community. Additionally, mental health professional were on -hand to answer questions and offer information about community resources to assist persons suffering from mental health issues. 6 Three Flags Campaign _ The department participated in the "Three Flags Safety Belt Campaign" in May & June. The two -week blitz is a multi - jurisdictional approach to help ensure motorists respect, obey and understand the importance of using seat belts and child safety seats. Dedicated federal funding paid for overtime to carry out the program. Tigard motorists demonstrated nearly 97% compliance regarding passenger vehicle safety belt usage for front - seated occupants. It should be noted that the lack of safety belt use was a major factor in half of all motor vehicle fatalities in Oregon during recent years. 7. DARE Graduations Drug Abuse Resistance Education (D.A.R.E.) graduations were held in Tigard elementary schools and participating private schools. The 17 -week program is taught by school resource officers and targets fifth grade students with lessons on four major areas: accurate information about drugs, alcohol and tobacco, teaching students good decision - making skills, showing students how to recognize and resist peer pressure, giving students ideas for positive alternatives to drug use. ' 2nd Quarter Significant N.vents. Community Development 1. Greenway Trails Master Plan The city's first -ever greenway trail system master plan is wending its way through the adoption process. A Planning Commission hearing on the draft master plan was held on June 20, 2011. The plan fulfills Action Measure 8.2.i. of the Tigard Comprehensive Plan: "Complete a trail system master plan to guide the development of the trail system and facilitate progress toward its completion." 2. The Knoll at Tigard With assistance from all divisions in the Community Development Department, Community Partners for Affordable Housing (CPAH) held the grand opening for the Knoll at Tigard, 48 units of affordable senior housing, located at 12291 SW Hall Blvd (corner of Hunziker) on April 21, 2011. This brought to fruition a multi-year, multi- agency effort that resulted in a significant contribution to meeting Tigard's housing needs and the goals of the Downtown Urban Renewal District. Financial & Information Services 1. Hold the Line on General Fund The city achieved the stated goal for holding the line on the General Fund. There are no FTE increases for the General Fund. The City as a whole only added 1.7 FTE. They were added in non - General Fund areas. 0.9 FTE was added to various part time positions in the Building Division in response to additional demand for services and they are supported with additional revenues that demand creates. The other 0,8 FTE is in Utility Billing and is paid through a decrease in contracted service to be replaced with in -house staff. While there is some growth in the General Fund materials and services when compared to FY 2010 -11, it is in known and targeted areas. • The only increase from the Proposed Budget is in the Police Department, the budget restores the scheduled replacement of police vehicles. This increase was adopted. • Added to the Proposed Budget were various carry forward items. These are for projects started in FY 2010 -11 that will be completed in FY 2011 -12 and need to carry forward the appropriation into FY 2011 -12. These items did increase the materials and service budget in FY 2011 -12 and were adopted. W. :14 = TIGARD City Council City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the CCDA Meeting on July 19, 2011 STATE OF OREGON) County of Washington) ss. City of4igard I, OA/1 K_ r. 4 i ' -C '1 , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notice being hereto attached and by reference made a part hereof, on the Id■ day of T cl,/ , 2011. ( (TI)e:2......--,1 6--" Signature of Person who Performed Notification Subscribed and sworn (or affirmed) before me this .s.;, day o i / , 2011. C i imit tl . 11 4/9' / N MI 4 0.4"Sillipo Signature of Notary Public fo • re: o 46 OFFICIAL SEAL t.....f...7x CATHERINE D WHEATLEY W, NOTARY PUBLIC-OREGON COMMISSION NO. 419237 \, 'OMMISSION EXPIRES AUG. 04, 2011 TIGAR City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of the CCDA Meeting July 19, 2011 STATE OF OREGON) County of Washington) ss. City of Tigard ) r Q_ rb / A- . Kra a `1 e ( , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: � That I notified the following organization by fax : LiV ed Newsroom, Tigard Times and the following people /organizations by e -mail: fY Eric Florip, The Oregonian (ericfloripanews.oregonian.com) 141/ Listings, The Oregonian (Listingsa,news.oregonian.com) 2' .- Editor, The Regal Courier (Editor0,theregalcourier.com) o Geoff Pursinger, Tigard Times( gpursinger (a.commnewspapers.com) A co y of said Notice being hereto attached and by reference made a part hereof, on the I1--day of 2011. Signature o erson who Performed Notification JJ � Subscribed and sworn (or affirmed) before me this /0.4 — day of , 011. OFFICIAL SEAL .�.,' -.' ° CATHERINE D WHEATLEY 1 11kVONOTARY PUBLIC-OREGON Signa N e of Notary Public for Ore; .n COMMISSION NO. 419237 AMY COMMISSION EXPIRES AUG. 04, 2011 ** Transmit Confirmation Report ** P.1 Jul 11 2011 04:33pm D.S. S Name /Fax No. Mode Start Time Page Result Note 5035460724 Normal 11,04:32pm 0'28" 1 * 0 K • TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING r JULY 19, 2011 p 6:30 pm TIGARD CITY RA LL TIGARD 13125 SW HALL BLVD. TIGARD OR .97223 NOTICE The City Center Development Agency (CCDA) will have before it the following item for consideration at the July 19, 2011 City Council and City Center Development Agency Meeting Agenda: 2 — Joint Meeting with the City Center Advisory Commission for Downtown Marketing and Revitalization Presentation Please forward to: ❑ Eric Florip, The Oregonian (ericilofiploregonim.com) ❑ Listings, The Oregonian (lysiings(i oreepnian,com) O Editor, The Regal Courier (Editrrrrtheregalcourier-com) O Geoff Putsinger, Tigard Times( p„*�+ng oimm�eevs ap s cony) d Newsroom, The Times (Fax No. 503- 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by c allin g 503 -718 -2419. Deputy City R Date: J , Q/, Post Tigard City Hall / Tigard Permit Center Tigard Public Library TIGARD CITY CEN lER DEVELOPMENT AGENCY MEETING JULY 19, 2011 , 6:30pm TIGARD CITY HALL TIGARD 13125 SW HALL BLVD. TIGARD OR 97223 NOTICE The City Center Development Agency (CCDA) will have before it the following item for consideration at the July 19, 2011 City Council and City Center Development Agency Meeting Agenda: 2 — Joint Meeting with the City Center Advisory Commission for Downtown Marketing and Revitalization Presentation Please forward to: ❑ Eric Florip, The Oregonian (ericflorip(a,oregonian.com) ❑ Listings, The Oregonian (listingsaoregonian.com) ❑ Editor, The Regal Courier (Editoratheregalcourier.com) ❑ Geoff Pursinger, Tigard Times( gpursinger (aicommnewspapers.com) ❑ Newsroom, The Times (Fax No. 503 - 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503 - 718 -2419. / .i vim / �I Deputy City Recor. er Date: i t 1/ r3. Post: Tigard City Hall Tigard Permit Center Tigard Public Library Ws UI 111A m TIGARD City Council City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the CCDA Meeting on July 19, 2011 STATE OF OREGON) County of Washington) ss. City of.4igard I, pm t, r t d°1 , being first duly sworn (or affirmed), by oath (or ,Lj affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notice being hereto attached and by reference made a part hereof, on the a day of NI vt, ?/ , 2011. ' c t Signature of Person who Performed Notification J , / Subscribed and sworn (or affirmed) before me this ..., day o // — , 2011. • 41r/ \--in-A"-c . 41 A _ •torifilmo Signature of Notary Public fof i re • o. 44) [. OFFICIAL SEAL ;--, CATHERINE D WHEATLEY NOTARY PUBLIC - OREGON COMMISSION NO. 419237 .OMMISSION EXPIRES AUG. 04, 2011 11 • • TIGARD City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of the CCDA Meeting July 19, 2011 STATE OF OREGON) County of Washington) ss. City of Tigard C Q ro / A-. lira )e ( , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: �J That I notified the following organization by fax : C Newsroom, Tigard Times and the following people /organizations by e -mail: l ' Eric Florip, The Oregonian (ericflorip@news.oregonian.com) al Listings, The Oregonian (Listings @news.oregonian.com) [1.1_, Editor, The Regal Courier (Editor @theregalcourier.com) Or Geoff Pursinger, Tigard Times( gpursingernu ,commnewspapers.com) A co y of said Notice being hereto attached and by reference made a part hereof, on the L)■clay of 2011. Signature o erson who Perform Notification Subscribed and sworn (or affirmed) before me this /0.-e day of , 011. i =„ OFFICIAL SEAL CATHERINE D WHEATLEY NOTARY PUBUC-OREGON Signa m e of Notary Public for Ore:. COMMISSION NO. 419237 3 AAY COMMISSION EXPIRES AUG. 04, 2011 r ** Transmit Confirmation Report ** P.1 Jul 11 2011 04:33pm D. S. S Name /Fax No. Mode Start Time Page Result Note 5035460724 Normal 11,04:32pm 0'28" 1 * 0 K • TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING JULY 19, 2011 6:3p 6:30 pm TIGARD CITY HALL TIGARD 13125 SW HALL BLVD. TIGARD OR .97223 NOTICE The City Center Development Agency (CCDA) will have before it the following item for consideration at the . July 19, 2011 City Council and City Center Development Agency Meeting Agenda: 2 — Joint Meeting with the City Center Advisory Commission for Downtown Marketing and Revitalization Presentation Please forward to: O 1 xic Florip, The Oregonian (erieflorippa,ore nn'n.cnm) ❑ Listings, The Oregonian (listings@a of pnian com) O Editor, The Regal Courier (Ediu aa,theregalcowietcom) O Geoff Putsinger; Tigard Times (gijursingeacomtiixtew,spapers, com) d Newsroom, The Times (Fax No. 503- 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503 - 718 -2419. I eputy City Recor. ex / Date: 9-, i� 0.0// Post Tigard City Hall / Tigard Permit Center Tigard Public Library TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING i JULY 19, 2011 6:30 pm TIGARD CITY HALL T I GAR D 13125 SW HALL BLVD. TIGARD OR 97223 NOTICE The City Center Development Agency (CCDA) will have before it the following item for consideration at the July 19, 2011 City Council and City Center Development Agency Meeting Agenda: 2 — Joint Meeting with the City Center Advisory Commission for Downtown Marketing and Revitalization Presentation Please forward to: ❑ Eric Florip, The Oregonian (ericflorip @oregonian.com) ❑ Listings, The Oregonian (listingsaoregonian.com) ❑ Editor, The Regal Courier (Editor@theregalcourier.com) ❑ Geoff Pursinger, Tigard Times(gpursinger @commnewspapers.com) ❑ Newsroom, The Times (Fax No. 503 - 546 -0724) The CCDA was reactivated by Resolution 05 -32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Kroger by calling 503 - 718 -2419. Deputy City Recor er� Date: _ % // ,t 0J/ Post: Tigard City Hall Tigard Permit Center Tigard Public Library