City Council Packet - 12/30/2010 IN a City of Tigard
TIGARD Tigard Special Meeting - Agenda
TIGARD CITY COUNCIL GOAL SETTING
MEETING DATE AND December 30, 2010 - 12:00 p.m.
TIME:
MEETING LOCATION: Tualatin Valley Fire & Rescue Station 50 Community Room - 12617 SW Walnut
Street, Tigard, OR 97223
PUBLIC NOTICE:
Times noted are estimated.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council
meetings by noon on the Monday prior to the Council meeting. Please call 503- 639 -4171, ext. 2410 (voice) or
503- 684 -2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much lead time as
possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling:
503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
Li
City of Tigard
Tigard Special Meeting - Agenda
TIGARD
TIGARD CITY COUNCIL GOAL SETTING
MEETING DATE AND December 30, 2010 - 12:00 p.m.
TIME:
MEETING LOCATION: Tualatin Valley Fire & Rescue Station 50 Community Room - 12617 SW Walnut
Street, Tigard, OR 97223
12:00 PM
SPECIAL MEETING - TIGARD CITY COUNCIL GOAL SETTING
Call to Order- Tigard City Council
L DISCUSS AND DETERMINE 2011 COUNCIL GOALS
2. ADJOURNMENT
Transcription from Charts Created During the December 30, 2010 Goal Setting Meeting
COUNCIL GOALS -2011
1. Implement Comprehensive Plan
a. Show substantial progress on new Tigard Triangle Master Plan.
b. Update Tree Code.
c. Participate in the Southwest Corridor Study.
d. Work with state and regional partners to modify the Transportation Planning Rule.
e. Work with partners on urbanization policy issues.
2. Implement Downtown and Town Center Redevelopment Opportunities
a. Develop strategy and materials to attract developers and tenants.
b. Advance Ash Street Crossing.
3. Complete Plans for Parkland Acquisition
4. Advance Methods of Communication
a. Make communication a part of everyone's job.
b. Support efforts to change organizational culture.
5. Continue Coordination with Lake Oswego on Water Partnership.
6. Financial Stability
a. Hold the line on the General Fund Budget.
b. Work with partners on long -range solutions to statewide structural problems
c. Evaluate the City's internal sustainability efforts.
Transcription from Charts Created During the December 30, 2010 Goal Setting Meeting
Do
Council Change relationship with Regional Water Providers Consortium.
City Manager Examine sewer funds /rates.
City Manager Consider incentive program for employee cost - saving suggestions on major
projects.
City Manager Consider cross - training in grant writing.
City Manager Expand internship program.
City Manager Recreation /Events Coordinator white paper.
Council Leadership development
City Manager Tree mitigation money.
Transcription from Charts Created During the December 30, 2010 Goal Setting Meeting
Brainstorming Ideas
For consideration later....(not listed for 2011 City Council goals)
1. Enhance communication with Hispanic and Asian residents.
2. Leadership development.
3. Relieve congestion problems on non - Pacific Highway streets /roads
4. Develop sustainability plan.
5. Tree planting on Pacific Highway (and elsewhere).
6. Explore toll on Pacific Highway.
Transcription from Charts Created During the December 30, 2010 Goal Setting Meeting
Tigard 2036
• One community.
• Stable, intact neighborhoods — continual investment.
• Willamette water project.
• Smart development — brand city center
o Retail: people want to spend their money here
o Completed plaza, Farmers Market
o Redevelopment around light rail
o Residential development along creek
o Top name retail: brand recognition
• Fiscal stability: City and state
• Complete community — public and private provision of anything you need to live in Tigard
o Partnership between public and private
o Cottage industry
• City involved in school -job workforce
• Complete trail network: complete loop with fingers reaching into City — complete and
adequate park system — everyone has greenspace within a quarter mile
• Functional transportation system — efficient movement of people and goods — including
high- capacity transit
• New police station, city hall, public works facility, recreation center
• City extends west to Tualatin wildlife refuge, around Ponzi Vinyard — new residents will
require new facilities and provide new revenues
• Events /recreation coordinator — seasonal activities all the time
• Performing Arts Center big enough to attract national names — brand Tigard as performing
arts venue
• High -end restaurants
• Branch library
• Sustainability involves the whole community — balance, smart trade -offs, built to last —
LEED/New Development
• Redevelopment between 217 and Commercial
• Annex and redevelop Metzger
• Redevelop Tigard Triangle
• Commercial nodes on Pacific Highway with residential in between — "Station Communities"
• Older population integrated — transit contributes to reducing isolation
• Diverse housing choices — single - family is not the only choice of housing lifestyle
o Nice, affordable housing — people who work in Tigard can afford to live here —
workforce housing
o Aging population
o Distributed throughout the City
• Tigard is clean, safe, light and secure
• Low - income and ethnic communities are involved — relationship with City — reach out
• Aging housing stock is torn down, not allowed to deteriorate — look for opportunities to
improve — require landlords to maintain properties.
L \ ADM \City Council \GOALS \2011 \Draft Council Goals - Brainstorming List - City in 2035 - 2011.docx
AIS -318 Item #: 1.
Special Meeting
Date: 12/30/2010
Length (in minutes): 2 Hours
Agenda Title: 2011 Tigard City Council Goal Setting
Submitted By: Cathy Wheatley
Administration
Item Type: Update, Discussion, Direct Staff Meeting Type: Special Meeting
ISSUE
Mayor and Council Members will meet to discuss and set goals for 2011.
STAFF RECOMMENDATION / ACTION REQUEST
N/A
KEY FACTS AND INFORMATION SUMMARY
This special meeting was called for the Mayor and City Council members to discuss and determine its goals for
2011. In the past, the City Council has set five -year goals as well as longer -term goals.
OTHER ALTERNATIVES
N/A
COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS
N/A
DATES OF PREVIOUS COUNCIL CONSIDERATION
Annual goal- setting session for the Mayor and City Council members.
Attachments
2010 Goals
Third Quarter Update of the 2010 Goals
DECISIONS
DECISIONS
TO Tigard Mayor, Council, and Councilor -Elect
FROM Joe Hertzberg
RE 2011 Goal- Setting, December 30, 12:00 -5:00
DATE: December 27, 2010
Following is a brief outline of the meeting to help you prepare:
• Review 2010 goals and objectives
A copy is attached in Word format.
• Vision of Tigard Tomorrow
For this brief exercise, please think about your vision of Tigard in 20 years. You might include
thoughts about downtown; parks, recreation, and green spaces; neighborhood livability; City services;
public facilities; transportation; infrastructure; community involvement; etc.
• Set goals and objectives for 2011
We will start with 2010 goals plus ideas from your boards & commissions and executive staff.
• Acknowledge individual priorities for 2011
See the attached notes from our December 7 discussion.
• Affirm commitment to work as a team
We will review your thoughts about what makes an effective team (see attachment) and sign the Code
of Conduct.
I look forward to a productive afternoon, setting the tone for a productive year. Please plan to
arrive by noon to enjoy lunch and ensure that we have the full afternoon to do our work.
Contact me if you have any questions or concerns: 503 - 249 -0000 / joe @decision2.com.
1001 SE Water Ave, Suite 360 • Portland OR 97214 • 503 -249 -0000 • www. cfecision2.com
2010Tigard City Council Goals
On December 22, 2009, the City Council met to set its goals for 2010. These goals represent those
items that the Council feels deserve special attention in the months ahead. The City will
accomplish much more than what is listed here, but we identify these to be of particular
importance to our residents.
1. Implement Comprehensive Plan
a. Complete the Transportation System Plan (TSP) and begin area plans (Tigard Triangle,
99W Corridor, etc.)
b. Update Tree Code
c. Continue to promote and plan for 99W Light Rail
2. Implement Downtown Urban Renewal
a. Initiate developer outreach /recruitment
b. Adopt Downtown Circulation Plan
3. Strategize with Park and Recreation Advisory Board on a 2010 Parks Bond
a. Decide whether to return to ballot and, if so, when
b. Develop land acquisition strategies (potential options to purchase, etc.)
4. Advance Methods of Communication
a. External: Develop communication strategy and methods in support of City goals.
b. Internal: Support staff efforts to change the organizational culture to create a proactive
environment of exceptional people and service, promoting the values of "respect and
care," "get it done," and "do the right thing" (Strategic Clarity).
5. Support 2010 Washington County Cooperative Library Services (WCCLS) and Washington
County Public Safety Levies
Five -Year Council Goals
• Obtain Ash Street railroad crossing in downtown
• Explore 99W Urban Renewal District
• Continue to support the Legislature in addressing the financial needs of state and local
governments in Oregon
• Develop long -term financial strategy
• Start implementing plan for City facility needs
• Develop Sustainability Plan
Long Term Goals
• Continue pursuing opportunities to reduce traffic congestion
• Continue implementing Downtown Urban Renewal Plan
• Continue to monitor the Tigard/Lake Oswego Water Partnership
Tigard City Council Long Range Objectives
• Basic city services provided to citizens are cost effective and are delivered without
interruption.
• Tigard's interests in regional and statewide issues are coordinated with appropriate
agencies and jurisdictions.
• Tigard citizens are involved in the community and participate effectively.
• Programs and activities are available in the community to meet the needs of a diverse
population.
• External and internal city assets are well managed and utilized.
Tigard City Council
Team Building
December 7, 2010
Individual Goals for 2011
Craig
- Complete the work we have begun
- Strengthen Tigard's role in the region
Gretchen
- Annexation
- Water
- Measures 5 & 50
Marc
- Downtown Redevelopment (particularly extending Ash Ave. over the railroad tracks)
- Jobs program, including internships for City and local businesses
- Improved Customer Service
- Incentivize staff to suggest efficiencies
Marland
- Downtown
Nick
- Redevelopment (particularly Highway 99, Downtown, Tigard Triangle)
- Light rail
- Annex Green Fields
Tigard City Council Team Building December 7 ,20 I 0
What makes an effective Council?
The team
• Sense of common purpose
• Focus on a few goals
• Do what's best for the common good of the city
• Speak with one voice, make sure it's the consensus voice of the council
• Recognize that we're part of a bigger team, we can't accomplish anything alone
• Good communication is key
Each individual
• Step up to support each other
• Pay attention to competition among ourselves that gets in the way of cooperation
• Don't toot your own horn, be part of the team
• Don't care who gets the credit
• Play your position; remember that each person has passion for what they are doing
• Step back to allow other's skills to come out, don't require them to dumb down
• Let everyone's talents and strong points come out
• Remember that a good leader is a good follower
• Pass the ball, be unselfish
• Anticipate each other's moods
• Know each other
• Respect each other's opinions
• Recognize your own weaknesses
Page 2
2010 3rd Quarter Goal Update
On December 22, 2009, the City Council met to set its goals for the comingyear. These goals represent
I those items that the Council feels deserve special attention in the months ahead. The City will accomplish
T I G A R D much more than what is listed here, but we identify these to be of particular importance to our residents.
2010 Council Goals
1. Implement Comprehensive Plan
a. Complete the Transportation System Plan (TSP) and begin area plans (Tigard
Triangle, 99W Corridor, etc.)
Staff presented a briefing on the TSP Update at the September 21 workshop meeting. Council
will conduct a public hearing on the Planning Commission's recommended TSP on
October 12.
b. Update Tree Code
The Urban Forestry Code Revisions (UFCR) Citizen Advisory Committee and Technical
Advisory Committee have held regular meetings since June.
The adoption process for the complete set of code revisions began in July. Staff continued
implementation of the UFCR Public Involvement Plan by regularly updating the project
website, sending project updates to interested parties, and discussing the project with
community members at events such as the Farmer's Market.
On July 20, 2010 Council and Planning Commission provided direction to (project consultant)
Winterbrook Planning on how to approach the tree grove inventory and protection program
portion. Based on that input, Winterbrook Planning has begun inventorying trees groves in the
field.
c. Continue to promote plan for 99W Light Rail
The city earned a Transportation Growth Management (TGM) grant from the Oregon Dept. of
Transportation (ODOT) and the Land Conservation and Development Commission (LCDC)
to develop a land use plan for potential high capacity transit (HCT) station areas. The city
continues to work with Metro, TriMet, ODOT, Washington County, and the cities of Portland
and Tualatin on coordinating this land use plan with several related transportation and land use
efforts along the corridor associated with HCT and Metro's mobility corridor refinement plans.
The Mayor and three staff from Community Development will attend the national
Rail—Volution conference in Portland, held the week of October 18. Two Planning
Commissioners received scholarships to attend as well, providing them with great educational
sessions and networking opportunities.
2. Implement Downtown Urban Renewal
a. Initiate developer outreach /recruitment
An additional redevelopment feasibility study was completed this quarter. Results will be
presented to the City Center Development Agency (CCDA).
Members of the CCDA and City Center Advisory Commission (CCAC) are developing
Council Goal Update 1
1
possible incentives to improve redevelopment feasibility. They will share the incentives with
developers in the region for feedback and attend the Transit Oriented Development (TOD)
Marketplace at the Rail — Volution conference to gain feedback on TOD plans from members
of the development community.
b. Adopt Downtown Circulation Plan
The CCAC provided staff with recommendations on the Downtown Circulation Plan. Based
on that feedback, staff developed an outline for implementation that prioritizes projects in the
short -term to mid -term. The CCAC endorsed this approach at their September meeting.
3. Strategize with Park and Recreation Advisory Board on a 2010 Parks Bond
a. Decide whether to return to ballot and, if so, when?
Tigard Ballot Measure No. 34 -181 is on the ballot for November 2, 2010.
Caption: Bond to acquire open spaces, protect clean water, improve parklands
Question: Shall ciy issue $17 million general obligation bonds to acquire, preserve and protect open spaces,
water quality, habitat and parks?
b. Develop land acquisition strategies (potential options to purchase, etc.)
4. Advance Methods of Communication
a. External: Develop communication strategy and methods in support of city goals.
The Design and Communications Division is developing Logo and Design Standards to be
used for citywide communications. The standards will provide guidelines to ensure consistency
for the written and visual communication the city produces.
b. Internal: Support staff efforts to change the organizational culture to create a
proactive environment of exceptional people and service, promoting the values of
"respect and care," "get it done," and do the "right thing" (Strategic Clarity)
The Citywide Values Team, comprised of staff representatives from all city departments, began
meeting regularly to support and keep the newly adopted city values integrated into all aspects
of city service and department operations. The team also created an internal web page that
fosters and communicates the city values to all staff, including the department recognition
programs, which highlight staff that are displaying the values daily in their service delivery.
5. Support 2010 Washington County Cooperative Library Services (WCCLS) and
Washington County Public Safety Levies
The Washington County Board of Commissioners approved the placement of the following levies
for the November 2, 2010 ballot:
Washington County Ballot Measure 34 -179
Caption: Renewal of Local Option Levy for Countywide Public Safety
uestion: Shall Washington County maintain public safety services by levying 42¢ per $1,000 assessed value for
five years beginning 2011 -2012? This measure renews current local option taxes.
Washington County Ballot Measure 34 -180
Caption: Renewal of Local Option Levy to Support Countywide Library Services
Q_uestion: Shall Washington County support library services countywide by levying 17¢ per $1,000 assessed value
for five years, beginning 2011 -2012?
Council Goal Update 2
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 10- (2{
A RESOLUTION AMENDING THE COUNCIL GROUNDRULES, ADDING THE CODE OF
CONDUCT, AND SUPERSEDING RESOLUTION NO. 08-45.
WHEREAS, the residents and businesses of the City of Tigard are entitled to have fair, ethical and accountable
local government; and
WHEREAS, the Tigard City Council desires to hold themselves to a high standard of integrity and ethical
conduct as elected officials to support the public's confidence in the integrity of their local government's fair
and effective operation; and
WHEREAS, the Tigard City Council wishes to uniformly use the Council Groundrules, including the code of
conduct, in their role as Mayor and Council (see Tigard Municipal Code 2.44.010), Local Contract Review
Board (see Tigard Municipal Code 2.46.050) and the City Center Development Agency (see Tigard Municipal
Code 2.64.060) and define a censure process for misconduct, nonperformance of duty or failure to comply with
the law.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The Council Groundrules are hereby amended and include the Code of Conduct for use by
the Tigard City Council, the Local Contract Review Board and the City Center Development
Agency.
SECTION 2: The attached Council Groundrules (Exhibit A) supersede the City Council Groundrules
adopted by Resolution No. 08 -45.
SECTION 3: This resolution is effective 30 days after its passage by the Council.
PASSED: This - — day of 1 1.)-44-n-da.e1, -2010.
Mayor - City of Tigard
ATTEST:
. . "it�� /_ _
City Recorder - City of Tigard
RESOLUTION NO. 10 - (p 0
Page 1
• Council Groundrules — Exhibit A to Resolution
TIGARD CITY COUNCIL GROUNDRULES 10 • °
The Tigard City Council Groundrules are a compilation of role definitions and meeting process
provisions set forth in the City Charter and Tigard Municipal Code as well as general practice and
communication principles. The Council Code of Conduct provides the framework to guide
Council in their actions as they serve in publicly elected office. City Council is the policy making
body for the City of Tigard.
The City Council will review the Groundrules annually during a July or August Workshop
Meeting. The Groundrules may also be reviewed and revised as needed at any other time in the year
when a specific issue or issues are identified requiring action prior to the established review period.
The City Charter, Article IV, Section 13, contains regulations that govern Council meetings.
Charter provisions may only be changed by a vote of the people. Code provisions may be changed
by Council Ordinance. Groundrules may be changed by Council Resolution.
CHARTER AND MUNICIPAL CODE PROVISIONS
Council /Mayor Roles
• The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer
at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the
rules of the Council and determine the order and length of discussion on any matter before the
Council, subject to these rules. The Presiding Officer may move, second, debate and vote and
shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer
shall sign all ordinances, resolutions, contracts and other documents, except where authority to
sign certain contracts and other documents has been delegated to the City Manager and all
documents shall be attested to by the City Recorder. The Mayor shall appoint the committees
provided by the Rules of Council.
• In all other actions, decisions and other matters relating to the conduct of business of the City,
the Mayor or President shall have no more or less authority than any other Council member.
For the purposes of this written procedure any reference to the Council (unless otherwise
specifically noted to the contrary) will include the Mayor, Council President and Council
members.
Conduct of City Meetings
• Council will meet at least once a month. Regularly scheduled meetings shall be on the second,
third, and fourth Tuesdays of each month.
• The Council meetings on the second and fourth Tuesdays are "Business" meetings; the Council
meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise
designated by the City Council. Members of the City Council may set other meetings of the full
Council such as joint meetings with other agencies or general community meetings.
Resolution Exhibit A - Council Groundrules November 2010 1
Jr
TIGARD CITY COUNCIL GROUNDRULES
• Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the
established place of meeting. On the second and fourth Tuesdays, the meetings will begin with a
Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting
will begin at 6:30 p.m.
• Roll Call /Voting Order: The roll shall be called in alphabetical order by last name. At each
succeeding meeting at which a roll call vote is taken, the council person who voted last during
the previous meeting, shall vote first and the Council person who voted first during the
preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the
voting order remain fixed for each meeting and that a different Council person shall vote last
during each separate meeting for the duration of the meeting.
• Charter Section 19 provides that the concurrence of a majority of the members of the Council present
and voting, when a quorum of the Council is present, at a Council meeting shall be necessary to decide
any question before the Council. A Council member who abstains or passes shall be considered
present for determining whether a quorum exists, but shall not be counted as voting. Therefore,
abstentions and 'passes' shall not be counted in the total vote and only votes in favor of or
against a measure shall be counted in determining whether a measure receives a majority.
City Council Compensation
Section 2.44.020 of the Tigard Municipal Code provides for compensation for attendance at Council
meetings and meetings for an intergovernmental board, committee or agency. The amount of the
compensation for Council members may be reviewed and set annually by resolution of the City
Council as part of the budget cycle. As part of the annual review, Council may elect to enter into
an agreement with the Mayor or one City Councilor to assume additional responsibilities for
additional compensation. The additional duties shall relate to representing the city on regional, state
or federal issues and committees or task forces. The responsibilities and compensation shall be set
by agreement between the Mayor or Councilor and the Council members.
GENERAL GROUNDRULE PROVISIONS
The next portion of this document is divided into three major sections identifying groundrules for
the Meeting Process, Communication and Code of Conduct that:
• Establish the meeting process;
• Guide individual interaction and communication among Councilors and with the
community;
• Set out the Code of Conduct providing the framework to guide Council members in their
actions and conduct; and
Resolution Exhibit A - Council Groundrules November 2010 2
I,
TIGARD CITY COUNCIL GROUNDRULES
o Govern proceedings of the City Council, Local Contract Review Board and City Center
Development Agency where they do not conflict with statutory provisions.
MEETING PROCESS
All Council meetings are open to the public with the exception of Executive Sessions, which are
called under certain circumstances and topics are limited to those defined in ORS 192.660.
o The Chair or other members if the Chair fails to remember may call for a Point of Order at
or around 9 p.m. to review remaining agenda items. The Council may reset or reschedule
items, which it feels may not be reached prior to the regular time of adjournment.
o The Council's goal is to adjourn prior to 9:30 p.m. unless extended by majority consent of
Council members present. If not continued by majority consent, the meeting shall be
adjourned to the next scheduled meeting or the meeting shall be continued to another regular
or special meeting at another date and time.
o Regularly scheduled business meetings and workshops are generally televised.
Definitions - Meeting Types, Study Sessions and Executive Sessions:
BUSINESS MEETINGS
o Regular meetings where Council may deliberate toward a final decision on an agenda item
including consideration of ordinances, resolutions & conducting public hearings.
o Business meetings are generally scheduled to begin at 7:30 p.m. with a study session
preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop -type of meeting
(see Study Session definition below).
o The "Citizen Communication" portion of the agenda is a regular feature on the Council
Business meetings. This item will be placed near the beginning of the Council Agenda to
give citizens a chance to introduce a topic to the City Council. Citizen Communications are
limited to two minutes in length and must be directed to topics that are not on the Council
Agenda for that meeting.
o At the conclusion of the Citizen Communication period, either the Mayor, a Council
member or staff member will comment what, if any, follow -up action will be taken to
respond to each issue. At the beginning of Citizen Communication at the next business
meeting, staff will update the Council and community on the review of the issue(s), the
action taken to address the issue, and a statement of what additional action is planned.
Council may decide to refer an issue to staff and /or schedule the topic for a later Council
meeting.
Resolution Exhibit A - Council Groundrules November 2010 3
TIGARD CITY COUNCIL GROUNDRULES
WORKSHOP MEETINGS
o Regular meetings where Council reviews and discusses agenda topics. Council may not make
final decisions during the meeting. Public testimony is not scheduled unless the Mayor or
Council so choose.
o Appropriate topics for Workshop meetings include:
— Introduce a Topic: Staff will bring up new items to determine whether Council wants
to entertain further discussion and whether to schedule the topic as an item on a
future agenda.
— Educational Meetings: Council will review research information presented by staff,
consultants, or task forces - usually as a process check; i.e., is the issue on the right
"track "?
-- Meet with individuals from City boards and committees or other jurisdictions to
discuss items of common interest (examples: Tigard Planning Commission, Lake
Oswego City Council, the Tigard - Tualatin School District).
— Administrative Updates: Items such as calendar information, scheduling preferences,
process checks.
STUDY SESSIONS
o Study Sessions usually precede or follow a Business Meeting or Workshop Meeting that are
open to the public but not regularly televised.
o Conducted in a workshop -type setting to provide Council an opportunity to review the
Business Meeting Agenda and ask for clarification on issues or processes. Information is also
shared on time - sensitive items.
o Any Council member may call for a Point of Order to stop the discussion because he or she
proposes that it would be more appropriate to discuss the matter during a Council Business
Meeting.
o If a Point of Order is raised, the City Council will discuss the Point of Order to determine
whether the discussion should continue or be held during a Council Business Meeting. The
decision on whether to continue the discussion or not shall be determined by the consensus
of the Council members present.
o If Council discusses a Council Agenda Topic in a Study Session prior to that Council
meeting, either the Presiding Officer or City Manager will briefly state at the introduction of
the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention
the key points of the discussion.
Resolution Exhibit A - Council Groundrules November 2010 4
TIGARD CITY COUNCIL GROUNDRULES
EXECUTIVE SESSIONS
o Executive Sessions are held by the Council with appropriate staff or advisors in attendance.
The purpose is to review certain matters in a setting closed to the public. Executive Sessions
may be held during a regular, special or emergency meeting after the Presiding Officer has
identified the ORS authorization for holding the Executive Session. Permitted topics are
identified in ORS 192.660 and include employment of a public officer, deliberations with the
persons designated by the Council to carry on labor negotiations, deliberations with persons
designated to negotiate real property transactions, and to consult with legal counsel regarding
current litigation or litigation likely to be filed.
Council Agendas and Packet Information
o The City Manager will schedule agenda items with the objective of maintaining balanced
agendas and allowing time to discuss topics within the meeting's time allotment.
o The City Manager will schedule items allowing time for staff research and agenda cycle
deadlines.
o The agenda cycle calls for submittal of items ten days in advance of a Council meeting. With
the exception of Executive Sessions, add -on topics and handouts during the meeting are to be
minimized.
o Councilors will prepare in advance of public meetings by reviewing packet material and
requesting further necessary information in advance of the meeting. Staff will prepare in
advance of public meetings by presenting issues fully in packets and providing additional
information requested by Council.
o Council is supportive of the role of staff in offering professional recommendations. Staff is
aware of Council's right to make final decisions after considering the staff recommendation,
public input, the record and Council deliberation on the matter.
o Council members should attempt to give at least 24 hours' notice by advising the City Manager
and the City Recorder of a request to remove a Consent Agenda item for separate discussion.
The City Recorder shall notify all Councilors of such requests prior to the start of the Business
Meeting.
Councilors Scheduling Agenda Items
o Councilors are encouraged to suggest agenda topics at the bench or to contact the City
Manager about scheduling an item on the Tentative Agenda.
o Add -on agenda items should be brought up at the start of the meeting and are generally
considered only if continuing to a later agenda is not practical.
Resolution Exhibit A - Council Groundrules November 2010 5
TIGARD CITY COUNCIL GROUNDRULES
o Requests for legislative action of Council may be initiated by an individual Council member
during a Council meeting. The City Manager will respond to the request consistent with
resources and priorities, or refer the question of scheduling to Council as a whole.
Councilors Use of Electronic Communications Devices During Council Meetings
Definitions for this section:
Electronic Communications means e-mail, text messages, or other forms of
communications transmitted or received by technological means.
Electronic Communications Devices means lap -top computers, blackberries, cell- phones,
notebooks, or other similar devices capable of transmitting or receiving messages electronically.
o Councilors shall not send or receive electronic communications concerning any matter
pending before the Council during a Council meeting.
o Councilors shall not use electronic communication devices to review or access information
regarding matters not in consideration before the Council during a Council meeting.
o Councilors shall not access the internet but may access Council packet information
concerning any matter pending before the Council during a Council meeting.
o Any electronic communications regarding a quasi - judicial matter to be considered by
Council is an ex -parte contact and shall be disclosed as required by law.
COMMUNICATION
General
o Recognize that you are seen as a Councilor at all times, no matter how you see yourself at
any particular time. Thus, Councilors are always treated by Administration as Council
members.
o Whenever you put anything in writing, assume that everyone in the city is looking over
your shoulder.
o Do not respond to communications directed to the full Council. The City Manager or
Mayor will respond.
o If a communication is directed to an individual Councilor, you may choose to respond as an
individual or refer to the City Manager.
o Information received by a Council Member that affects the Council should be shared with
the whole Council. The City Manager is to decide on "gray areas," but too much
information is preferable to too little.
Resolution Exhibit A - Council Groundrules November 2010 6
TIGARD CITY COUNCIL. GROUNDRULES
o Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal" or "across
the board," but rather should be made in service or program areas, giving staff full
opportunity to provide data clearly defining the anticipated impact of the action.
o It is the policy of the Council that if Councilors are contacted regarding labor relations
during labor negotiations or conflict resolution proceedings, then Councilors have no
comment.
o Councilors and the City Manager agree to report and discuss any contact that might affect
labor relations with the entire Council in Executive Session.
Communications Between City Councilors, City Manager and Staff
o Councilors are encouraged to maintain open communications with the City Manager, both
as a group and individually.
o Councilors are encouraged to take issues to the City Manager first, giving as much
information as possible to ensure a thorough response.
o In the absence of the City Manager, Councilors are encouraged to contact the Assistant City
Manager. In the absence of both the City Manager and the Assistant City Manager,
Councilors are encouraged to contact the Department Head, realizing that the Department
Head will discuss any such inquiries with the City Manager.
o City Manager shares information equally with Councilors.
o Councilors are encouraged to avoid substantive contact with staff below the Department
Head to avoid possible disruption of work, confusion on priorities, and limited scope of
responses. In no case, should Councilors direct the work of staff without prior approval of
the Department Head or City Manager.
o Our goal is mutual confidence and respect with staff. Compliment staff members when they
make good presentations. Be friendly. Attend staff occasions when you can.
Communications Among Councilors
o No surprises.
o Be courteous.
o Honestly share concerns and opinions with each other.
o Don't blurt it out on TV.
o If you hold back in a meeting, follow up later with fellow Councilors or the City Manager.
Resolution Exhibit A - Council Groundrules November 2010 7
TIGARD CITY COUNCIL GROUNDRULES
o Bounce ideas off each other by phone or informal conversation, always mindful not to form
a quorum.
o Spend some casual time together.
Communications with Community /General Public
o Councilors and the General Public are reminded of the Agenda cycle and cut -off dates.
Administrative staff is available to explain how public issues are addressed and how citizen
input may be accomplished.
o Communication that represents the City's position on an issue should come through City
Hall and be provided by the City Manager. Direct submittals or inquiries to the Council or
individual Councilors should be referred to the City Manager, or Councilors may ask the
City Manager to look into an issue.
o Official press releases are encouraged, both to assure accurate reporting and to advise Council
and Staff of the official position communicated to the press. Press releases are issued through
the City Manager's Office.
Communications with Potential Mayor /Council Candidates
o Council members will host an event to share with potential Mayor or City Council
candidates what is involved in serving on the City Council.
o Council members may support a person running for office but they must declare this as an
individual endorsement and not in their official capacity as a Council member.
Communication Between Partners and Allies
o In general, let the Mayor speak for the City.
o Keep long -term relationships in mind. Don't over -focus on the issue at hand.
o Take issues to the City Manager first.
Council Communication with Other Public Agencies
As the Portland metropolitan region continues to grow, it is critical that Tigard be at the "table"
with other jurisdictions in the region and clearly represent the City's official position.
o Council members will be clear about representing the City or personal interests. If a
Council member appears before another governmental agency or organization to give a
statement on an issue, the Council member must clearly state whether the statement reflects
personal opinion or is the official position of the City.
Resolution Exhibit A - Council Groundrules November 2010 8
TIGARD CITY COUNCIL GROUNDRULES
o If a Council member is representing the City, that Council member will consistently support
and advocate the City's official position on an issue and cannot foster or further a personal
viewpoint that is inconsistent with the official City position.
o Council members will inform the Council of their involvement in an outside organization if
that organization is or they believe may become involved in any issue within the City's
jurisdiction. If an individual Council member publicly represents or speaks on behalf of
another organization whose position differs from the City's official position on an issue, the
Council member must clearly communicate the organization upon whose behalf they are
speaking. The Council member must withdraw from voting as a Council member upon any
actions that have bearing upon the conflicting issue.
o Council members serving on committees or boards as the City representative with outside
entities or agencies will communicate with other Council members on issues pertinent to the
City.
Communication with City Boards, Committees and Commissions
The independent advice of City Boards, Committees and Commissions is critical to the public
decision - making process. For that reason, Council members will refrain from using their positions
to influence unduly the deliberation or outcomes of board proceedings.
Members of boards, commissions, and committees are referred to generally as "board" in this section
of the Groundrules.
o Council members will not contact a board member to lobby on behalf of an individual,
business or developer. Council members may contact the board member in order to clarify a
position taken by the Board. Council members may respond to inquiries from board
members. Communications should be for information only.
o Council members may attend any board meeting, which is open to any member of the
public. However, Council members should be sensitive to the way their participation could
be viewed as unfairly affecting the process.
o Board members do not report to individual Council members. Individual councilors have no
authority to remove board members.
Communication as the Council Liaison with City Boards
o Council liaison assignments are determined by consensus of City Council. The goal is to
have assignments evenly divided between Council members. Should two or more Council
members seek appointment to a position the longest serving Council member will have first
choice.
Resolution Exhibit A - Council Groundrules November 2010 9
TIGARD CITY COUNCIL GROUNDRULES
o Council Liaisons are to periodically attend Board meetings, listen to the Board discussion, set
context for the Board regarding Council decisions /goals /policies and City priorities, answer
questions and carry concerns and information back to the full Council.
o Council Liaisons are not to direct the business or decision- making process of the Board and
do not vote of matters before the Board.
o Council Liaisons do not initiate, propose or advocate for their personal position on a matter
before the Board.
o Council Liaisons are to protect the independence of the Boards.
o Council Liaisons at times may advocate Council actions on behalf of their assigned Board.
Great care must be taken to avoid the appearance of unfairness, conflict of interest or
circumstances where such possibilities may exist (e.g., Planning Commission quasi - judicial
matters).
CODE OF CONDUCT
Scope
This Code of Conduct is designed to provide a framework to guide Council members in their
actions. The Code of Conduct operates as a supplement to the existing statutes governing conduct
including the ethics law of the State of Oregon.
This Code of Conduct applies to Council members as they also serve as the Local Contract Review
Board and the City Center Development Agency.
Conduct of Council Members
This section describes the manner in which Council members will treat one another, the public, and
city staff.
Council Conduct with One Another During Meetings
o Practice civility, professionalism and decorum in discussions and debate. Difficult questions,
tough challenges to a particular point of view, and criticism of ideas and information are
legitimate elements of democratic governance. This does not allow, however, Council
members to make belligerent, personal, slanderous, threatening, abusive, or disparaging
comments.
o Avoid personal comments that are intended to, or could reasonably be construed to, offend
other members or citizens. If a Council member is offended by the conduct or remarks of
Resolution Exhibit A - Council Groundrules November 2010 10
TIGARD CITY COUNCIL GROUNDRULES
another member, the offended member is encouraged to address the matter early with the
offending member.
Council Conduct Outside of Public Meetings
o Continue respectful behavior in private. The same level of respect and consideration of
differing points of view deemed appropriate for public discussion should be maintained in
private conversations.
o Be aware of the public nature of written notes, calendars, voicemail messages, and e -mail. All
written or recorded materials including notes, voicemail, text messages and e-mail created as
part of one's official capacity will be treated as potentially "public" communication.
o Even private conversations can have a public presence. Council members should be aware
that they are the focus of the public's attention. Even casual conversation about city
business, other public officials or staff may draw attention and be repeated.
o Understand proper political involvement. Council members, as private citizens, may
support political candidates or issues but such activities must be done separate from their role
as a Council member.
Council Conduct with the Public
o Be welcoming to speakers and treat them with respect. For many citizens, speaking in front
of the Council is a new and difficult experience. Council members should commit full
attention to the speaker. Comments, questions, and non - verbal expressions should be
appropriate, respectful and professional.
o Make no promises on behalf of the Council in unofficial settings. Council members will
frequently be asked to explain a Council action or to give their opinion about an issue as
they meet and talk with citizens. It is appropriate to give a brief overview. Overt or implicit
promises of specific action or promises that City staff will take a specific action are to be
avoided.
Council Conduct with City Staff
o Respect the professional duties of City Staff. Council members should refrain from
disrupting staff from the conduct of their jobs; participating in administrative functions
including directing staff assignments; attending staff meetings unless requested by staff; and
impairing the ability of staff to implement policy decisions.
Resolution Exhibit A - Council Groundrules November 2010 11
•
TIGARD CITY COUNCIL GROUNDRULES
Individual Conduct of Council Members
The individual attitudes, words, and actions of Council members should demonstrate, support, and
reflect the qualities and characteristics of Tigard as "A Place to Call Home."
DO THE RIGHT THING
In doing the right thing, I will:
• Be honest with fellow Council members, the public and others.
• Credit others' contributions to moving our community's interests forward.
• Make independent, objective, fair and impartial judgments by avoiding relationships
and transactions that give the appearance of compromising objectivity,
independence, and honesty.
• Reject gifts, services or other special considerations.
• Excuse myself from participating in decisions when my immediate family's financial
interests or mine may be affected by the Council's action.
• Protect confidential information concerning litigation, personnel, property, or other
affairs of the City.
• Use public resources, such as staff time, equipment, supplies or facilities, only for City -
related business.
GET IT DONE
In getting it done, I will:
• Review materials provided in advance of the meeting.
• Make every effort to attend meetings.
• Be prepared to make difficult decisions when necessary.
• Contribute to a strong organization that exemplifies transparency.
• Make decisions after prudent consideration of their financial impact, taking into
account the long -term financial needs of the City.
RESPECT AND CARE
In respecting and caring, I will:
• Promote meaningful public involvement in decision- making processes.
• Treat Council members, board members, staff and the public with patience, courtesy
and civility, even when we disagree on what is best for the community.
• Share substantive information that is relevant to a matter under consideration from
sources outside the public decision - making process with my fellow Council members
and staff.
• Respect the distinction between the role of citizens, Council and staff.
• Conduct myself in a courteous and respectful manner at all times.
• Encourage participation of all persons and groups.
Resolution Exhibit A - Council Groundrules November 2010 12
•
TIGARD CITY COUNCIL GROUNDRULES
Censure and Violations
To assure the public confidence in the integrity of the City of Tigard, Council members are held to
a high standard of conduct. For this reason, Council members believe the Code of Conduct is as
important to the public process as other rules and procedures. It is also recognized that, there may
be times when action is required to correct and/or prevent behavior that violates the Code of
Conduct.
A Council member may be censured by the other Council members for misconduct,
nonperformance of duty or failure to obey the laws of the federal, state, or local government.
Misconduct includes not honoring the provisions of the Council Groundrules.
Early recognition of the questioned conduct is encouraged. Progressive counsel may occur with the
Council member but is not required prior to passage of a Council Resolution of Censure by the
other Council members.
A violation of the Code of Conduct will not be considered a basis for challenging the validity of any
Council decision.
Implementation
Council members will receive a copy of the Council Groundrules and will affirm in writing that they
have received the rules including the code of conduct, understand the provisions, and pledge to
conduct themselves by the groundrules. A periodic review of the groundrules will be conducted to
ensure that they are an effective and useful tool.
Resolution Exhibit A - Council Groundrules November 2010 13
TIGA.RD CITY COUNCIL GROUNDRULES
COUNCIL GROUNDRULES CERTIFICATION
As a member of the Tigard City Council, I affirm that:
✓ I have read and understand the Council Groundrules including the Code of
Conduct and its application to my role and responsibilities while serving on the
City Council.
✓ I pledge to conduct myself by the Council Groundrules /Code of Conduct.
✓ I understand that I may be officially censured by the City Council if my conduct
falls below these standards.
Signature: Position:
Signed this day of , 20
Resolution Exhibit A - Council Groundrules November 2010 14
/ r0 c/C 1 Y' - 4 Z -. v, e, -2
City Council Appointment Matrix 9 -15 -2010
Primary Committee Name Representative Alternate Rep Meeting Frequency Expect tion Staff Liaison
Budget Committee All Council 3-4 consecutive Monday Toby LaFrance
evenings in March & April
The Budget Committee provides a public forum to obtain public views in the preparation of fiscal policy.
Budget Subcommittee- Social ' iSp''1
Councilor $u,,l.ner 1 meeting in March Toby LaFrance
Services
Reviews applications submitted by social service agencies for contributions from the city. Consists of 1 Council member and 2 citizen- members of the
Budget Committee.
Budget Subcommittee - Events All Council Council Workshop or Study Toby LaFrance
Session in March
Reviews requests for contributions to community events.
City Center Development As needed during Council 2 x /month for 1 hr.
All Council Sean Farrelly
Agency sessions, ongoing 2 hours month
This committee's role is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal Plan.
Community Development Block Councilor W b- Duane Roberts 2nd Thursday of the month Ongoing- appx. Duane Roberts
Grant Policy Advisory Board at 7 p.m.. Location rotates 2 hours month
By IGA, Washington Co. established the Community Development Policy Advisory Board (PAB) to represent the County Consortium, make
recommendations to the County Commissioners on all matters pertaining to the CDBG program. Includes a representative, generally an elected official,
from the County and each of the 11 participating cities in the Co.
A?t�cX�sl;�r�
Intergovernmental Water Board Councilor Buehner Councilor \� nd Wednesday /month, Monthly Dennis Koellermeier
5:30 p.m., Water Building
To make recommendations to the Tigard City Council on water issues and to carry out other responsibilities set forth in the IGA between Tigard, Durham,
King City and the Tigard Water District. Each jurisdiction is represented by a member + 1 at- large.
2010 Council Appointment Matrix — Page 1 6/23/2010
Committee Name Primary Alternate Rep Meeting Frequency Time Staff Liaison
Representative Expectation
; Noon to3pm
Joint
' Co sioi Councilor Wilson Co ilor Web Quarterly, in Hillsboro Dennis Koellermeier
meetings
The Joint Water Commission is a partnership of water systems (Beaverton, Hillsboro, Forest Grove, Tigard and Tualatin Valley Water District.) The JWC
does not have the infrastructure available to deliver water directly to Tigard so by agreement, Beaverton wheels the JWC water through their water
distribution system for delivery to Tigard.
The JWC is a surface water source originating from the Tualatin and Trask River watersheds in the Coast Range. The water is treated at the Joint Water
Commission facility located south of Forest Grove.
City of Cornelius
Metro Joint Policy Advisory 2 "d Thursday /month Mike McCarthy or
Mayor Dirksen Councilor Jef
Commission on Transportation Dalin 7:30- 9 a.m. @ Metro Judith Gray
A 17- member committee that provides a forum for elected officials and representatives of agencies involved in transportation to evaluate transportation
needs in the region and to make recommendations to the Metro Council.
Mayors Appointment Advisory Jan — June 09 July — D Jan — June 10 July — Dec 10
g�1,�- Dept Liaison
Committee Councilor Henderson Councilor Councilor Buehner Councilor Wilson
The Mayor & 1 Councilor (on a six -month rotation schedule) review applications and interview individuals interested in a board or committee appointment.
Recommendations are forwarded to the Council for ratification.
Metropolitan Area U.) 0 0 ��'`` 6 times a year, usually
Councilor u. dd:s u. Louis Sears Wednesday, 1 -5 pm at Louis Sears
Communications Commission MACC headquarters
MACC is the governing body that oversees the contracts for cable services and TVCTV. The Executive Committee meets separately to make
recommendations to the Commission on administrative issues including budget and the review of the Executive Director.
Metro Policy Advisory Mayor 2nd and 4 Wednesday Ongoing Ron Bunch
Committee (MPAC) 5 -7 p.m. at Metro 4 hours /month
MPAC it is made up of elected officials. Representatives are elected by peers within Washington County cities.
Regional Water Providers lea Quarterly meeting held at Ln �/ L
Councilor Wilson mar r
Consortium Metro
Consortium is comprised of all water suppliers in the Portland metro area. The Councilor appointee to this group represents the city on regional policy
issues. A subgroup is studying the otential Bull Run Regional Water Agency.
Committee Name Primary Alternate Rep I Meeting Frequency Time Staff Liaison
2010 Council Appointment Matrix — Page 2 6/23/2010
A
Representativ • s � Expectation
Tigard - Lake Oswego Joint _ We :. e rimary seats:
Water Partnership C• .. „ *% o _ At least Quarterly Dennis Koellermeier
Membership is comprised of staff and elected officials to govern water partnership between the cities. Technical Committee: each party appoints 2 tech
reps to meet for communication & coordination.
Oversight Committee: COT & LO shall each appoint 2 persons. They shall meet as deemed necessary by the managing agency or technical committee to
keep the project on schedule, but no less often than quarterly. This committee shall review and present to their respective councils proposed projects
identified in the Carollo report and related matters and budgets or funding requests.
The committee does not have a regular meeting
Tualatin Basin Water Policy hedule, but may meet quarterly through completion
Councilor Webb Dennis Koellermeier
Steerin' Committee of a • al Enviro men - Impact atement & Record
of Decisio .
Provides guidance and input from policy makers for the Water Supply Feasibility Study. Project under consideration is: A 40 -foot dam raise at Hagg Lake w /raw water
pipeline pumpback or a multiple- source option that includes a 25 -foot dam raise at Hagg Lake and expansion of the Willamette River Water Treatment Plant for
municipal uses.
Washington County Coordinating Mayor Dirksen Councilor 2n Monday @ noon 1-2 hours per month Mike McCarthy?
Committee Buehner Beaverton City Hall
WCCC reviews and comments on major land use and transportation issues and provides a forum for discussion which results in recommendations for a
coordinated approach between jurisdictions. The Committee has specific authority on the Major Streets Transportation Improvement Program (MSTIP)
.. - ountywide Traffic Impact Fee (TIF) program. Representatives to JPAC and MPAC from County and cities in the Co. will be on the policy body.
sr
1 Pua n Ba 'n Natural Resource Councilo , ilson 2nd Monday of month @ Ongoing, Ron Bunch
ordi tzn ommittee .m at B - : erton Libra • - 1 -2 h • month
Provides policy direction or e completion of Metro's regional Goal 5 program. The county a . sties within e coun are de - ..in• common
approach to Metro's Goal 5 program. Representatives include elected officials from the county and cities.
Westside Economic Alliance Mayor Dirksen Councilor Wilson 3 Thursday of month at Ron Bunch
7:30 a.m. locations vary
Create an environment conducive to business growth, working to influence decisions on policies and regulations impacting the economic vitality of the area.
Willamette River Water Coalition Councilor Webb Councilor Wilson Monthly Dennis Koellermeier
Mission of the coalition is to protect the Willamette River and to protect Tigard's water rights.
Tigard Board & Committee Liaison Assignments:
2010 Council Appointment Matrix — Page 3 6/23/2010
Primary Time
Committee a 2e Representative Alternate Rep Meeting Frequency Expectation Staff Liaison
Transportation F 77zux ng " Ongoing- once every other 1.5 hr.
Councilor Buehner Councilor Wilson Judith Gray
Strategies Task Force month meetings
To explore feasible funding strategies and develop recommendations for transportation infrastructure needs, the Task Force is to spearhead efforts to
further develop and implement strategies with e goal of funding a transportation improvement package.
City Center Advisory a -L.''N 2nd Wednesday /month@
Councilor Wei* Sean Farrelly
Commission 6:30 pm
This committee's role is defined in the City Charter and is to assist the Urban Renewal Commission in developing and carrying out an Urban Renewal
Plan. & 717m/teefor ) Citizen ° 9../.., 3r Wednesday /every other
Mayor Dirksen Joanne Bengtson
Involvement mo. @ 7pm
Reviews the form and process of two -way communication between the City and its residents to improve communications and to encourage residents to
be more involved in City affairs. C }
O � ` - 1st & 3rd Monday /month
Planning Commission Councilor Susan Hartnett
@ 7:00pm
Assists the City Council to develop, maintain, update and implement the City Comprehensive Plan, to formulate the City Capital Improvements Program,
and to review and take action on development projects and development code provisions delegated to the Commission.
Tree Board Councilor 1S` Wednesday of month @ Todd Prager
Henderson 6:30 p.m.
The mission of the Tree Board is to develop and administer a comprehensive program for the management, maintenance, removal, replacement, and
protection of trees on public property.
Park & Recreation Advisory Councilor v `� 2nd Monday /month @
W ° U ' � O � 7:00 PM in the Water Steve Martin
Board }4eneiencli Building
To advise the Council on park and recreation policies, facilities, programs and budgets
Library Board Co i ` _ \ second Thursday of each Margaret Barnes
month at 7:00 PM
The Library Board has responsibility to advise the City Manager and City Council regarding library policies, budget, facilities and other needs of the
community to provide quality library service. The function of the Library Board is established in the Tigard Municipal Code (2.36.030).
Youth Advisory Council Mayor Dirksen 1S` & 3` Wednesdays @ Sheryl Huiras
City Hall
Students in grades 5 -12 represent their peers as resources to the community to advise on the best ways to build developmental assets for each youth in
Tigard. The Youth Advisory Council also facilitates the development and implementation of programs and activities that are important to youth.
TTSD Safe Routes to School TF Nick Wilson set by ttsd Duane Roberts
I: \ADM \City Council \GOALS \ APPTMATRIX WITH DESCRIPTION 2009 090107.doc
flc t/.1, (s- l
2010 Council Appointment Matrix — Page 4 6/23/2010
2011 Council Goals
Exec Staff Suggestions Exec Staff Suggestions (cont.)
Water : Civic Engagement
* 1 Y r Continue coordination with Lake Oswego to * 1 Y r Make effective Civic Engagement part of
implement the Tigard -LO Water Partnership City's culture — a seamless part of all we do.
* Mid-Range: Continue water conservation education *Build a strategy of constant adaptation to
to reduce peak day demand. proactively inform, educate and solicit input and
* Continue development of ASR wells and other feedback from citizens on major policy issues and
capital projects to increase water storage to serve citizen concerns
peak day demand. • * Use Council Forums as needed on specific topics to
* Long Range: Identi additional water source to meet gather public input and inform the public on policy
post-20 ( water needs. issues and options
* Mid- Range. Investigate, develop and implement a
Parks: civic engagement program to prepare future leaders
* 1 Y'r. Approve purchases of projects from Parks (i.e. citizens academy, local government 101 series,
Bond Proceeds leadership academy.)
* Assign PRAB oversight role for Bond program. * O Range:
Develop program control measures
*Authorize development of new parks City Values
• * Mid- Remie: Develop strategies to pay for operations * 1 Y r Continue efforts to incorporate the City
and maintenance of new /improved parks. Values of Get It Done, Do the Right Thing, and
* Loq Range: Respect and Care into the City culture
* Add the Citywide values of Get It Done, Do the
Financial Stability: Right Thing, and Respect and Care into the overall
* 11'r. Adopt a budget to align expenditures to messaging of the City
available resources to maintain long -term financial * Mid-Range: Integrate City Values into Council's
stability while positioning the City to implement public policy discussions.
programs and projects of citywide importance when * Long Range:
feasible.
* Participate with State and local partners in Traffic Congestion
developing long -range solutions to structural *1 Yr Resolve access management policy issues
statewide financial problems ()aien & when. nil/ the aty sapporl /install access
* Continue practice of adopting a balanced budget management nweasearf ?)
that funds Council priorities and is affordable for *Support projects to relieve congestion problems on
more than one year. non- Pacific Hwy roads.
* Participate with State and local partners in *Continue partnerships with State and regional
developing long -range solutions to structural partners to develop joint projects to improve traffic
statewide financial problems. flow in Tigard and to obtain necessary funding
* Mid- Range: Develop financial strategies to modify * Mid - Range. Actively participate with regional
the City revenue structure (add or eliminate revenue partners to make additional non - single occupancy
sources, adjust rates) to maintain a diverse and vehicle transportation options (like High Capacity
stable revenue flow without over - burdening any Transit and inipnnrd bus service) available to the Tigard
sector of the community community.
* Develop financial strategies to diversify revenues * Work with the Tigard Transportation Advisory
(e.g. add or eliminate revenue sources, adjust rates) Committee to develop the next Tigard Gas Tax
to maintain a diverse and stable revenue flow that is supported project
equitable to all sectors of the community * Long Range:
* Long Range: END
I I P:1 g e
2011 Council Goals
Board & Committee Suggestions Board & Committee Suggestions (cont.)
Budget Committee: City Center Advisory Commission:
• Continue quarterly budget update meetings so that 1. Implement Downtown Urban Renewal
committee members can see how budget planning is a. Continue to pursue property acquisition for the
really working. Downtown plaza.
• Initiate the next step in promoting redevelopment b. Engage in developer outreach and recruitment.
of the downtown area as Pacific Hwy work nears c. Continue to pursue the acquisition of property for
completion, the Burnham Road work nears redevelopment.
completion, and the new Seniors project just to d. Continue pursuit of an Ash Street grade crossing.
the northeast of downtown (on Hall Blvd) nears
completion. The combination of those three In addition, the Commissioners recommended that
projects creating a more esthetic environment and Council continue their goal to champion, advance, and
more activity sets the stage for the next steps. It can implement methods of communication, both within
and should become an exciting time for Tigard city government and between city government and the
downtown. public.
• Be fiscally conservative; never let our city get
Transportation Advisory Committee:
into the position of needing a tax anticipation note. o Develop a strategy for implementation of the
This suggestion came from Rick and he observed Downtown Circulation Plan.
that his public employer transitioned from always o Communicate more clearly on how bond and fee
having enough cash carryover to needing to borrow funds are getting used. (This could be part of the
every year, fortunately (through a change in Council's communication plan: 'Your tax dollars at
leadership) his employer is finally back to having work ")
enough in reserves. Unfortunately, it took years to o Work with Oregon Department of Transportation
get out of the borrowing trap. to reduce traffic congestion on Pacific Hwy.
• Have a "priority" list of departments and /or o Improve routes and safety for Tigard children
services that the citizens would deem as most going to and from school.
important to keep in the event of another adverse o Improve pedestrian and cycling connectivity
cutback in the budget. Poll residents in Cityscape within the city.
asking them to rate "What's most important to o Implement Downtown Urban Renewal and initiate
you ?" A list of services could be listed such as developer and business outreach and recruitment.
"Parks, Police, Roads, Library, etc." and a rating o Work with Metro and TriMet to improve bus
from most important, to somewhat important, to service, including coordination with WES and
least important for each one (or some other rating
scale). Instead of mailing in the poll, it would be service to underserved areas (e.g., Bull Mountain,
more economical if Cityscape could direct the poll Walnut, Gaarde).
takers to the city's website for an on -line poll. Tree Board:
• Continue the effort to acquire park and /or green 1. Implement Comprehensive Plan
space land. It benefits the entire community. a. Complete the Urban Forestry Code Revisions
• Build a better relationship with our business Project.
community. It should be obvious to everyone that 2. Advance Methods of Communication
we need the local coffee shop to be just as a. Work with the Tree Board to develop a new charge
successful as Washington Square and Lincoln to address a broader range of urban forestry and
Center employers. Small businesses are a key natural resource issues.
component of our community.
2 I I
Planning Commission: 4. Focus on planning for future neighborhoods
The Planning Commission believes a major a. Collaborate with Washington County and Metro
component of the City Council goals should focus on on continued planning for West Bull Mountain
the lingering effects of the economic downturn and
the related economic development opportunities 5. Complete the Urban Forestry Code Revisions Project,
presented in Tigard as the national economy picks up including changes to the tree mitigation regulations
again over the next several years. Many of the
Commissioners believe there is an urgency to act soon Library Board:
on many of the ideas listed below as a portion of the 9 Promote and Honor Good Citizenship
opportunity may have already been lost in some areas, Promote community building and good citizenship
such as the Tigard Triangle. engagement in all forms.
7. Focus on Tigard Triangle 2. Maintain Staffing and Programming
a. Initiate a comprehensive planning effort for the In consideration of the increased demand for Tigard
Tigard Triangle Library services by residents during the current
b. Include the Triangle in the Pacific Highway High economic conditions, priority will be given to
Capacity Transit Land Use Plan station area maintaining the Library's staffing and programming.
planning efforts
c. Develop and implement a transportation 3. Inter - departmental and inter-governmental co- operation
infrastructure funding mechanism that is equitable Foster inter departmental and inter governmental
exchanges and co- operation relating to identifying
and seeks to leverage public funding sources with
private sector /development contributions how budget cuts made to one area or department
may impact another area or department, and
2. Focus on Transportation propose ways to ameliorate the impacts of such
a. Initiate and meet major schedule milestones for budget cuts.
the Pacific Highway High Capacity Transit Land
Use Plan Park and Recreation Advisory Board:
b. Participate in and champion the regional SW
Corridor Plan efforts
c. Transform Pacific Hwy (99W) through: Tigard Youth Advisory Council:
i. Economic Development efforts no suggestions received.
ii. Traffic and access management projects
iii. Pedestrian crosswalk and signal improvements Committee for Citizen Involvement:
no suggestions received.
3. Focus on Economic Development
a. Keep Downtown in the forefront
i. Refine Downtown Plan
ii. Develop a Downtown Marketing Plan
iii. Complete the Downtown Circulation Plan
b. Develop an Economic Development Vision and
Strategy that builds on and refines the
Comprehensive Plan (Goal 9)
c. Identify Tigard's "competitive clusters "; develop a
strategy to pursue business retention and
recruitment to support those clusters
d. Continue to improve the Development Code
3IP,,
•
Joanne Bengtson
From: Patricia Anda [andapatti@yahoo.com]
Sent: Monday, December 27, 2010 8:14 PM
To: Joanne Bengtson
Subject: Re: Input on 2011 City Council Goals?
Hi Joanne,
Hope you had a wonderful Christmas holiday!
My eternal wish list item is public lighting, especially in the older parts of Tigard, like my neighborhood (hint,
hint!) and sidewalks. My biggest concern is the bridge that crosses Fanno Creek on SW North Dakota close to
the intersection with Tiedeman. It has no place for pedestrians and is a very busy road, on a downslope with
little time to react (or to walk on the bridge!).
Thanks for offering to present these items to the council!
Regards,
Patti
- -- On Mon, 12/20/10, Joanne Bengtson <joanne @tiRard or.Jov> wrote:
From: Joanne Bengtson <joanne @tigard - or.gov>
Subject: Input on 2011 City Council Goals?
To: "'Basil Christopher ' < basil christopher @msn.com>, "'Basil Christopher, Chair '
< basil. r .christopher @ODOT.state.or.us >, "'Cathy Olson ' <cathy.olson @libertymutual.com>, "Connie
Ramaekers" <cramaekers @ttsd.k12.or.us >, "'Patti Anda "' <andapatti @yahoo.com>, "'Sue Carver '
<suebill @pacifier.com >, "'Veronica Predovic "' <veronicapredovic @gmail.com>
Cc: "Liz Newton" <LIZ @tigard- or.gov>
Date: Monday, December 20, 2010, 3:29 PM
Good afternoon!
The City Council is meeting on December 30 from Noon to 5 p.m. at the new fire
station on Walnut Street to set goals for 2011.
We briefly talked about offering goal suggestions at the November 17 meeting...but do you
have any formal goal suggestions you would like forwarded to Council? If so, please send them
to me or call me with your suggestions. I'll put them in a memo for your review. Once Basil
TIGARD
City Council
City of Tigard, Oregon
Affidavit of Posting
In the Matter of the Notification of the December 30, 2010 meeting of the City Council regarding:
Tigard City Council 2011 Goal Setting
STATE OF OREGON)
County of Washington) ss.
City of Tigard )
• - . , being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I posted in
➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon
A copy of said Notification
A copy of said Notice being hereto attached and by reference made a part hereof, on the, 2 day
of a ■ €,,�j� , 2010.
EC -
Signature of Person who Performed Notification
OV
n4
Subscribed and sworn (or affirmed) before me this day of aCQ111 , 2010.
(Doil
of p i sEA►- Signature of Notary Public for Orego
D E
THEE
CA pp1�
V 2011
\i; COtAtb''ZidaIRES 11/44J
ppY C°1419
TIGARD CITY COUNCIL
2011 GOAL SETTING MEETING
DECEMBER 30, 2010 IN 01
NOON-5 PM
TVF&R STATION 50
12617 SW.WALNUT ST.
TIGARD OR 97223 T I GARD
NOTICE OF
TIGARD CITY COUNCIL ATTENDANCE
AT THE FOLLOWING MEETING:
2011 COUNCIL GOAL SETTING MEETING
DECEMBER 30, NOON - 5:00 P.M.
TVF &R STATION 50,12617 SW WALNUT ST.
TIGARD OR 97223
Please forward to:
❑ Newsroom, Tigard Times (Fax No. 503 - 546 -0724)
❑ Geoff Pursinger, Tigard Times (gpursinger @commnewspapers.com)
❑ Listings, The Oregonian (listings @oregonian.com)
❑ Editor, The Regal Courier (Editor@theregalcourier.com)
❑ Eric Florip, The Oregonian (eflorip @news.oregonian.com)
Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m.
on December 30, 2010 at TVF &R Fire Station 50, 12617 SW Walnut Street, Tigard, Oregon.
For further information, please contact Deputy City Recorder Carol Kroger by calling
503 -718- 2419.
/ L._ Ia- a,3100 /
Deputy City Recorder C� Date
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
4
TIGARD
City of Tigard, Oregon
Affidavit of Notification
In the Matter of the Notification of the meeting of the Tigard City Council
for the purpose of 2011 Goal Setting.
From noon -5 pm, December 30, 2010, at TVF &R Station 50 ,
12617 SW Walnut, Tigard, OR 97223
STATE OF OREGON)
County of Washington) ss.
City of Tigard )
I, e (ZOL - iC RA , being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I notified the following organization by fax :
D Newsroom, Tigard Times
and the following people /organizations by e -mail:
❑ Editor, The Regal Courier (Editor(a,theregalcourier.com)
❑ Listings, The Oregonian (Listings(a,oregonian.com)
❑ Geoff Pursinger, Tigard Times ( gpursinger(a,commnewspapers.com )
❑ Eric Florip, Tigard Times (eflorip @news.oregonian.com )
A copy of said Notice being hereto attached and by reference made a part hereof, on the .—
day of , ' h+ -e L:20O9. i' /O
Signature of Person who Perfo Notification
Subscribed and sworn (or affirmed) before me this sg2_y of s 2010.
(742,44,„ Ai
OFFICIAL SEAL Signature of Notary Public for Ore r
",,•.` CATHERINE D WHEATLEY
V-Yj
NOTARY PUBLIC-OREGON
COMMISSION NO. 419237
MY COMMISSION EXPIRES AUG. 04, 2011
TIGARD CITY COUNCIL
2011 GOAL SETTING MEETING
DECEMBER 30, 2010
1
NOON -5 PM
TVF&R STATION 50
12617 SW WALNUT ST.
TIGARD OR 97223 T I GARD
NOTICE OF
TIGARD CITY COUNCIL ATTENDANCE
AT THE FOLLOWING MEETING:
2011 COUNCIL GOAL SETTING MEETING
DECEMBER 30, NOON - 5:00 P.M.
TVF &R STATION 50, 12617 SW WALNUT ST.
TIGARD OR 97223
Please forward to:
❑ Newsroom, Tigard Times (Fax No. 503 - 546 -0724)
❑ Geoff Pursinger, Tigard Times (gpursinger @commnewspapers.com)
❑ Listings, The Oregonian (listings @oregonian.com)
❑ Editor, The Regal Courier (Editor @theregalcourier.com)
❑ Eric Florip, The Oregonian (eflorip @news.oregonian.com)
Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m.
on December 30, 2010 at TVF &R Fire Station 50, 12617 SW Walnut Street, Tigard, Oregon.
For further information, please contact Deputy City Recorder Carol Krager by calling
503 -718- 2419.
/, a'/. / U
Deputy City Recorder Date
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
** Transmit Confirmation Report **
P.1 Dec 22 2010 11:22am
D.S.S
Name /Fax No. Mode Start Time Page Result Note
5035460724 Normal 22,11:22am 0'26" 1 * 0 K
•
• TIGARD CITY COUNCIL ••
2011 GOAL SETTING MEETING 1111 • DECEM$Eli 30, 2010
• NOON -5 PM
TVEBcR STATION•50 .
1 217: SW WALAIU t' ST,
•
TiGA1W OR 97223 TIGARD
NOTICE OF
TIGARD CITY COUNCIL ATTENDANCE
AT THE FOLLOWING MEETING
2011 COUNCIL GOAL SETTING MEETING
DECEMBER 30, NOON - 5:00 P.M.
TVF &R STATION 50,12617 SW WALNUT ST.
TIGARD OR 97223
Please forward to:
❑ Newsroom, Tigard Times (Fax No. 503 - 546 -0724)
❑ Geoff Pursinger, Tigard Time (gpursinger@commnewspapers.com)
❑ Listings, The Oregonian (ltstrngs @oregonian.com)
❑ Editor, The Regal Courier (Editor@theregalcourier.com)
❑ Eric Flo rip, The Oregonian (eflorip@news.oregonian.com)
Members of the Tigard City Council will attend a Goal Setting meeting from noon to 5:00 p.m.
on December 30, 2010 at TVF &R Fire Station 50, 12617 SW Walnut Street, Tigard, Oregon.
For further information, please contact Deputy City Recorder Carol Krager by calling
503 -718- 2419. ,Q /
I (> / � la` 3-�au /C}
Deputy City Recorder U Date
Post Tigard City Hall
Tigard Pemnit Center
Tigard Public Library
Carol Krager
From: Carol Krager
Sent: Wednesday, December 22, 2010 11:32 AM
To: 'ericflorip @news.oregonian.com'; 'listings @oregonian.com'; 'Editor @theregalcourier.com';
'gpursinger @commnewspapers.com'
Cc: Webteam; Cathy Wheatley
Subject: Notice of Tigard City Council 2011 Goal Setting Meeting
Attachments: Carol Krager.vcf; 101230 Goal Setting.pdf
Attached is a Meeting Notice for the Tigard City Council 2011 Goal Setting meeting on December 30, 2010. They are
meeting at the TVF &R Fire Station 50, which is located at 12617 SW Walnut Street, Tigard, OR. Please call me if you
need more information.
City of Tigard
IIII o. Carol Krager
Deputy City Recorder
13125 SW Hall Blvd.
Tigard, OR 97223
(503) 718 -2419
carolk @tigard -or.gov
1