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City Council Packet - 10/26/2010 NI 1: TIGARD City of Tigard TIGARD CITY COUNCIL BUSIN KSS MIKKTING October 26, 2010 COUNCIL IVI K KTIN G WILL B K TEL KVIS KD I: \Ofs \Donna \Ccpkt3 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or.gov .I City of Tigard • '" Tigard Business Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: October 26, 2010 - 6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign -up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign -in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503- 639 -4171, ext. 2410 (voice) or 503- 684 -2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. City of Tigard Tigard Business Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: October 26, 2010 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall - 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss pending litigation with legal counsel under ORS 192.660(2)(h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING A. Call to Order B. Roll Call C. Pledge of Allegiance D. Council Communications & Liaison Reports E. Call to Council and Staff for Non - Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) A. Follow -up to Previous Citizen Communication B. Citizen Communication — Sign Up Sheet 3. CONSENT AGENDA: 7:40 p.m. (time is estimated) (Tigard City Council) These items are considered routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: A. Approve Council Minutes: 1. July 20, 2010 2. July 27, 2010 3. August 17, 2010 4. October 5, 2010 - Town Hall Meeting Notes B. Appoint Richard Shavey, Current Planning Commission Alternate, to the Planning Commission - Resolution C. Approve Intergovernmental Agreement Between the City, Metro, and the Oregon Department of Transportation to Develop a Transportation Growth Management Grant Funded High Capacity Transit Corridor Land Use Plan D. Approve Standard Telecommunications Franchise Agreement with XO Communications Services, Inc. - Resolution • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council /City Center Development Agency has voted on those items which do not need discussion. 4. UPDATE ON COUNCIL GROUNDRULES 7:45 p.m. (time is estimated) 5. ORDINANCE AMENDING THE TIGARD MUNICIPAL CODE AND A RESOLUTION PERTAINING TO A CODE OF CONDUCT FOR APPOINTED BOARD, COMMITTEE, AND COMMISSION MEMBERS 7:55 p.m. (time is estimated) 6. MONTHLY UPDATE ON CAPITAL IMPROVEMENT PROGRAM PROJECTS FOR PACIFIC HIGHWAY, MAIN STREET, GREENBURG ROAD, AND BURNHAM STREET 8:05 p.m. (time is estimated) 7. DISCUSSION TO PREPARE FOR THE NOVEMBER 16, 2010 COUNCIL MEETING WITH JASON TELL, OREGON DEPARTMENT OF TRANSPORTATION REGION 1 MANAGER 8:25 p.m. (time is estimated) 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:35 p.m. (time is estimated) Planning for the Future and Beyond Washington County Next Steps Department of Land Use The Concept Plan Map Elements within the determine how those will In addition to planning for into the UGB sometime in sewer connections can be a *" " and Transportation and Report, once adopted county's Comprehensive be equitably paid for. the urban areas (Areas 63 the future. made to the edge of the # . Long Range Planning � '" by the Washington County Plan and Community During this phase both a and 64), it became evident urban area making �'g' g Board of Commissioners, Development Code may water provider and parks Inclusion of the Rural Area guide development of the require modification or provider will be identified that the rural area located would provide a logical inclusion of the Rural Area Community Plan and set some new elements to be and associated funding between them should be and efficient connection cost effective and efficient o• w ....• ... Contact included in the planning if or when it is brought the foundation for future added. mechanisms will be p g between Areas 63 and 64 Mike Dahlstrom development. determined. process. within the UGB. Program Educator In addition a funding and enhance connectivity This 248 acre rural area is to the existing Rothak Pow/ r,or agrindr.ral paid Mar ir Following adoption the strategy must accompany The Community Plan and m ,; he ;wetted Into a wrrd 503 846 - 8101 next phase is developing the Community Plan. It will funding strategy currently zoned for neighborhoods. wedend, ned roam. baiva Fax: 503 8464412 agricultural uses and a Community Plan and address specific needed processes could begin as cannot be developed with The stakeholder and Mike_dahtstrom @co.washington onus implementing regulations. infrastructure and early as next spring. urban uses. However a technical committees recent regional planning decided it made sense to Stay Informed and Involved designated include the rural area in p rocess g Hated the the planning process. , .. There are still many of County Commissioners. the community is needed to rural area as an Urban t i opportunities to contribute Throughout the ensure that the vision for Reserve. This means that Areas 63 and 64 can be • f We're on the Web! to the future of West Bull Community Plan and West Bull Mountain is Metro - the regional developed upon adoption • ' t pl , i See us at. Mountain community funding strategy adoption retained in the adopted government responsible of the Community Plan ,�"M" www.co.washington.or.us/ planning. process public hearings Concept Plan. for managing the Urban and a funding strategy. westbullmt.com will be held before the Growth Boundary (UGB) — Throughout the adoption Board of County Please visit the website for could brio this rural area Future road, water and process for the Concept schedules and subscribe to 9 , lair park I.duk pl SIM,orr , lull Commissioners. ..e ether a.m. Plan public meetings will the RSS feed for email k be held before the Board Continued involvement by updates. www .co.washington.or.us/westbullmt Elements of a "Great Neighborhood" The Concept Plan (and schools and to regional being restored and accompanying Concept trails that crisscross this enhanced for future The "300' Foot Trail" is Plan Report) lay the part of the county. generations. one of the amenities foundations for this future Planned active and nature The Concept Plan planned for the area. WASHINGTON COUNTY community. parks provide needed illustrates where different This walking and biking DEPARTMENT OF LAND USE AND TRANSPORTATION Different housing styles recreational opportunities. densities of housing will trail is relatively flat from 155 N. First Avenue from detached single Active parks will be built to be built. It also identifies SW 150"' Avenue, Hillsboro, OR 97124 - 3072 family to town homes and include ball fields and road and trail locations through the planning apartments are planned sports courts. Parks will and indicates preferred for the community. be located along streams park locations. area to Scholls Ferry or within neighborhoods and provides Homes may overlook where the community can The Concept Plan Draft 3 connections to nearby restored wetlands, have in conjunction with the sweeping views of the come together. Concept Plan Report lays regional trails. valley to the south, or be Roads will provide access out the basis for the next next to small retail shops to major arterials and phase — crafting a and offices. inter - connect new and Community Plan that will COMPANY NAME Walking and biking trails existing neighborhoods. ensure these visions STREET ADDRESS will get residents to the Natural resources will be come to life. CITY, ST 22134 retail areas, parks, protected, with some www .co.washington.or.us/westbullmt /0.a co, l 11 wv" ,. West Bull Mountain Concept Plan Draft 3 West Bull Mountain - ,_ _ -1L y . , - ,, [,•'' a �,� A Commun of Great Neighborhoods ,, SW Jcholls Ferry Road >' � m rn;, COMMUNITY PLANNING UPDATE l � r- ` . n ' ' . `t A I Nd o , µ. i � Area 64 . v « ti �i , _ .`^` t ' M Genesis of Community Planning �� , ` ' m ' ' , 4 . 4 t} g 248 acres _ . a f 4 West Bull Mountain is a In 2007 the Washington Plan providing land use i . • i+, r+r' )y-e, f l L new urban area adjacent County Long Range districts and specific . I ■ 1 y - pt a I i" i :::,.11 • to the Bull Mountain Planning Division development regulations. t' s , I - 1 community. The area is assumed responsibility for ' • S -."4•: W Bull Road �I t A funding strategy to e / bounded generally by developing a community determine how to ' '! ; 1� } + 0 r . F 1 ' ' Scholls Ferry, Roy plan to guide development , "'!,,.� ; m equitably pay for needed I , n. . ( ( 1 i e Rogers, Beef Bend roads for the next 20 - 30 years. I , + -t I � + - f h ' I- w m infrastructure, such as 1 - i,• � ! F y and 150 Avenue. i • #, E i Planning was divided into roads, water, sewer and , of _ • The West Bull Mountain two phases: 1) a Concept parks, will also be part of SW Rov Rodgers Road I " r • • ., A planning area was brought Plan providing a blueprint phase 2. ; ,' ' 1� into the Urban Growth of where different housing i • 1 ' - l-gt j 4 s ' F ; � 1 i_i Boundary in 2002. The types, neighborhood retail area, which is comprised and business, parks and Area 63 of Areas 63 and 64, is civic uses (schools, fire • 219 acres approximately 467 acres station, etc.) should be � , ,. (see map on page 2.) built and 2) a Community ; -� • I i ter 'VII � . Rural <,i - - -_ -. : AS ti, mss • I. Phase 1— Plan Area _ - _- '' , ,. t £ `y - , . -_, , Over the last three years spaces, trails) and how opportunities for input on 248 acres - —, iI ` rr , t . 4 J stakeholders (property natural resources such as the Concept Plan at ! I ' ■■ owners, neighbors, streams and wetlands will upcoming public 4 l s.� developers) and technical be protected. meetings. ' ! f advisors (agencies, school The Concept Plan Draft 3 A final Concept Plan will ' _ ' - S - ----• ' . - , ! A districts, service providers, on the next page is the be presented to the public -.' near by cities) have result of extensive review at an open house and to worked closely with staff P SW Beef Bend Road and refinements all the Washington County • t ! i and consultants to 4 ---+ j intended to provide the Planning Commission and develop a vision for this l- i . 9 new community. right blend of houses, Board of Commissioners 1 - -� i . t+ commercial uses, civic later this fall. The Board „.... ....,, 4,� U. . _> The term A Community of uses, parks, trails and will consider adopting the Concept Pion Daft 3 = � Great Neighborhoods" roads. Concept Plan through a r.r ,e........a..r... "+r•cal••^ aptly describes how the Resolution and Order in 1W -1 _l o -w, • planning area will function, The public has provided November - December. *mou e+�.u.r iw«�+a+ P input at open houses, .c...,,.,............. .....w .- w..+..... is... ^^ how it will integrate with ....a... .. , •. rw • •. 11 . 1 . °i"° .....-. MN ....m •w neighborhood coffees, Visit the website for a — ,.. a..:..c...e w^ w• .. "• ".. existing neighborhoods, •,,,,,�„ „� m +...... o....w .a:...r ...c..... .,....r what amenities will be workshops and surveys. schedule of hearings A�� " _ ,, • .•,,,..,,. - _ The public will have .r w � ~ � fostered (parks, open www .co.washington.or.us/westbullmt www .co.washington.or.us/westbullmt io• (, ) West Bull Mountain Plan, Work Plan Summary — Phase I: Concept Pl Washington County, OR Task t Preliminary Land Use i l l Task C Task 2 Analysis 1 Task 4 Task 5 Task 6 Citizen Involvement Principles and Working Preliminary I Draft Concept Plan . Select Preferred and Communication Assumptions T ransportation Alternatives Concept Plan Plan _ - Analysis j ■ • stab lee ' J - MAC • it iT 55 s = ' ftl'mCtp c • Consider Future - • Modeling • Draft Layo Public Comment Process • Stakeholder Interviews • Site Analysis & Existing Residential Densities • Impacts of Future • Transportation • Adjustments • Public Involvement Plan Conditions • Narrow Commercial Growth Outside Study Evaluation & Costs • Draft Concept Plan • Website • Define Study Area Component Options Area • Public Facility & Services • Transportation • Preliminary Assessment • Network Alternatives Plans & Costs Assumptions of Parks,Traits. & Open • System Assessment & • Parks & Open Spate Cost • Natural Resource Space Costs Estimates Inventory • Preliminary Land Use • Screening • Workforce Housing • Infrastructure Needs Concepts Analysis Analysis • Analysis, Screening. and • Refine Layout • Stormwater & Geotech Refinement Analysis • Prepare Sketch Level • Housing Programs Alternatives {including livetwork force housing) • Commercial/Mixed -Use Options • Parks /Schools /Amenities "o Group Community Community Community Community Q J Forum 3 4 5 Forum 6 Forum 7 Forum 4 Orientation Jan. 8, 2008 March 2008 l May 2008 June 2008 July 2008 2 Sept. 2008 3 Nov. 2008 April 2008 July 2008 Oct 2008 Jan. 2009 Ta .ii'r crl Advisory Cot{ mite- " March 2008 May 2008 June 2008 July 2008 Sept. 2008 Nov. 2008 West Bull Mountain Plan 7,112 Work Plan Summary — Phase 11: Community Plan Washington County, OR Task 6 Task 2 Task 3 • Task 4 i Task 5 f Task 6 II of { i Draft Community Prepare Draft Park & �„�, Detailed j�„�, Refine Bicycle, i Refine Costs . Community I Plan and Code Trail Master Plan Transportation Pedestrian, &Transit of Needed see next Outreach Process 1 Concepts ! Analysis i Modes Improvements i page i —._J _ • Facilitate 2 SWG & 2 • Create Draft • Prepare Park & Trail • Update • Draft Bike /Pedestrian • Update Infrastructure TAC Meetings Community Plan Master Plan Transportation Impact Trail Plan Costs Based on Final • Conduct I Open • Prepare Draft • Prepare Capital Analysis • Draft Transit Routes Concept Plan House Comprehensive Plan Improvement Plan Plan • Revise Stormwater • Update Websfte Policies Infrastructure Plan • Prepare Code Addendum Concepts for Implementation of Community Plan S:a'!aholdr_r 8 `a`.'::'!i. Cr.) Feb. 2009 _ c_ihnicll A-Ivisory Comn.ItL .a. Feb. 2009 West Bull Mountain Plan - , Work Plan Summary - Phase 11: Community Plan Continued Washington County, OR Phase 111: Hearing and Adoption Process Task 7 j Task 8 Task 9 Task [ Phase 111 Public Comment on ' Final Community Plan; Final Park & Trail Refine Costs of , � Hearing and Adoption Process Draft Community Plan+ Prepared Master Plan Prepared; Needed Improvements; and Park Master Plan i l I • Present Draft Plan • Refine Draft • Refine Draft Park & • Update Infrastructure • Prepare Comprehensive Man to Public & Obtain Community Plan Maps Trail Master Plan Costs Based on Final Amendments Feedback • Refine Comprehensive • Refine Capital Proposed Community • Prepare Amendments to Other County • Consider Public Plan Policies Improvement Plan Plan and Park & Trail Regulatory Plans, Standards. & Maps Comments & Make Master Plan • Prepare Park & Trail Service Provision Adjustments Implementing Measures • Conduct Public Hearings and Adoption • Update County Documents Community 9 Forum April 2009 Summer 2009 April 2009 acs - , S -fu4 • West Bull Mountain Points c • Technically, a reasonable job, if a predominantly residential development is the objective. PS S))) Approached the matter from a policy perspective. • Governance is a significant issue. Tigard and others are opposed to unincorporated urban development; • There is no certainty that the County is serious about the governance issue; uncomfortable with the references to using service districts and County TDT t fund parks, roads and other infrastructure; • Governance is important from the land use side and infrastructure phasing side; coordination with Capital Investment Plans and City land use regulations and processes • Proposed policy that called for ongoing influence of County in City land use process has been amended, but a reference is still made to an UPAA amendment that calls for implementation of the "plan." • City's previous request to consider governance; acknowledgment of context (adjacency to Tigard's Urban Services Boundary); transportation impacts; proximity to jobs, etc; has not been accepted. • No mention of Tigard's ability to provide water or other services in the document; • Not comfortable going forward with the concept plan as the prime determinate of how the Community Plan will be developed. • The costs of infrastructure from an order of magnitude perspective are enormous and these are not shared in the report. They should be part of the public discussion. �-�- . - 7"r' 7"-°" f Y '_ cxhok ac 'oft) AGENDA ITEM NO. 2 - CITIZEN COMMUNICATION DATE: Ott. 2010 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: P A-V 1- 6-e-P, V. P4 Pr iv ° p� ► Fr/ 'T.• • Also, p ease spell your ame as it so s, i fyit will ; aux^ Stcr help the presiding officer pronounce: it Address PtO• 1 7 l6 City et k .TA M- t State 6 Zip 970 7s Phone No. S79 tf7 -83` Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION Page 1 of 1 4ynd ik - C,17 2e. Mayor Dirksen and Pavel Goberman - Independent, "Not a member of any party" C d iv City Councilors Candidate for US Repres. 1st Cong. Distr. Tigard City, Oregon Campaign: "I Promise To Create Millions Jobs And Balance Budget ". P.O. Box 1664 FEC ID # C00487249 Beaverton, OR 97075 H6OR01209 (503) 643 -8348 ¢y,, P ail -d,o 4 t V_A.t2C1.t x..eC{ o Caw @ Cave � cv� AGAIN: SUSPEND BUSINESS LICENSE FROM THE OREGON STATE BAR. 10/26/10 Mayor Dirksen and City Council, I'm an official Candidate for US Representative 1st Congressional District, but my name is not on the Ballots yet, and I filed a lawsuit against the Secretary of State Brown with claim to print new Ballots. In 2012 I will run again. On 05/26/09 I spoke before you with complaint against the Oregon State Bar (OSBar) with Request to Suspend Business License from the OSBar, but city did nothing, and the OSBar continue to violate the Constitution of the USA, continue to cover up crimes of judges with the permission of the City of Tigard. The leaders of the OSBar is an organize mafia, a junta of lawyers which violates the Constitution of the USA and destroys our democracy, a cancer of our society and is a public enemy and you, Mayor Dirksen and City Counselors are contributers to the crimes of the OSBar. All of you violate the Code of Ethics for Government Employees and are violating our laws: USC T 5, Section 2302, all of you do not support the Constitution of the USA and can't hold any public office and are not qualify to run for the public office. The OSBar unlawful practice law in Oregon and I again demand from all of you to perform your job and obligation, to suspend the Business License from the OSBar till it will investigate Complaints against judges. If it will not be done - I will file with US District Court a lawsuit against City of Tigard for federal crimes: conspiracy, cover up and protection of the OSBar Pavel Goberman ) CA. - P.S. Copy in File. P.G. ��ik; 0 � of 2 � ° �° �. awoe;� �-e-�n l VI Oak �' � r ,,- 0 ' °"L c 5c A44/ 5 taktfii-wi w 4-4 OffLovt- 4 toatui ..6 October 2010 AOL: Allbefit AIS -239 Item #: 3. A. Business Meeting Date: 10/26/2010 Length (in minutes): Agenda Title: Approve City Council Minutes Prepared By: Cathy Wheatley, Administration Item Type: Meeting Type: Select One Information ISSUE Approve City Council meeting minutes. STAFF RECOMMENDATION / ACTION REQUEST Approve City Council meeting minutes. KEY FACTS AND INFORMATION SUMMARY N/A OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments July 20, 2010 Minutes Placeholder - July 27. 2010 Minutes August 17. 2010 Minutes October 5. 2010 Town Hall Meeting Notes AIS -213 Item #: 3. B. Business Meeting Date: 10/26/2010 Length (in minutes): Consent Item Agenda Title: Appoint Richard Shavey, Current Planning Commission Alternate, to the Planning Commission Prepared By: Susan Hartnett, Community Development Item Type: Resolution Meeting Type: Consent Agenda Information ISSUE Should Council appoint Richard Shavey, a current Planning Commission Alternate, to serve the remaining portion of the term previously held by Tim Gaschke? STAFF RECOMMENDATION / ACTION REQUEST Appoint Richard Shavey, current Planning Commission Alternate, to the remaining portion of the term previously held by Tim Gaschke. KEY FACTS AND INFORMATION SUMMARY Effective October 1, 2010 Planning Commissioner Tim Gaschke resigned from the Planning Commission due to a work assignment that will require him to relocate to Australia. His resignation created a vacant voting member position on the Commission. Following interviews late in 2009, the Mayor's Appointment Advisory Committee recommended that the Council appoint Richard Shavey to fill an alternate position on the Planning Commission. Council approved this appointment through Resolution 09 -74. Mr. Shavey has been a regular attendee at Planning Commission meetings since his appointment as an alternate. Because little time has passed since Mr. Shavey's appointment, staff felt, and the Mayor's Appointment Advisory Committee concurred, that additional recruitment and interviews were not needed to fill the current vacancy. The Mayor's Appointment Advisory Committee recommends that Richard Shavey be appointed to to the Planning Commission and fill the remaining portion of the voting member term previously held by Tim Gaschke. OTHER ALTERNATIVES Additional recruitment and interviews were considered and rejected. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS NA DATES OF PREVIOUS COUNCIL CONSIDERATION None Fiscal Impact Fiscal Information: None Attachments Draft Resolution AIS -227 Item #: 3. C. Business Meeting Date: 10/26/2010 Length (in minutes): Consent Item Agenda Title: Approval of an IGA Between the City, Metro,and ODOT to Develop a TGM Grant Funded High Capacity Transit Corridor Land Use Plan Prepared By: Sean Farrelly, Community Development Item Type: Resolution Meeting Type: Consent Agenda Information ISSUE Shall Council approve a resolution authorizing the City Manager to sign an Intergovernmental Agreement (IGA) between the City, Metro, and Oregon Department of Transportation (ODOT) to develop a Pacific Highway 99W High Capacity Transit Corridor Land Use Plan funded by a Transportation Growth Management (TGM) grant? STAFF RECOMMENDATION / ACTION REQUEST It is recommended that Council approve the resolution. KEY FACTS AND INFORMATION SUMMARY In 2009, the City and Metro jointly applied for a TGM grant to develop a land use plan for the Pacific Highway 99W High Capacity Transit Corridor. The parties were awarded approximately $224,000 by ODOT's TGM program. ODOT has approved the project's scope of work and provided notice to proceed pending approval of an intergovernmental agreement. The HCT Corridor Land Use Plan will identify appropriate Tigard station area "typologies" (land use mix, scale of development, etc.), determine potential locations and transit - supportive land uses for station areas, and develop potential HCT routes (not alignments) in the HCT corridor within Tigard's city limits. The Plan will include an inventory of existing and planned transportation, land uses, natural resources, and public facilities, and a market study. The Plan will identify future transportation facility and service improvements and land uses, including the potential for parks, open spaces, and civic uses. The Plan will also propose amendments to the Tigard Comprehensive Plan and Development Code, including recommendations regarding parking management in the station communities. The City will lead the public involvement plan, strategic communication, and interagency coordination program that will engage stakeholders and provide multiple opportunities for formal and informal comments from the public and affected agencies to seek consensus on future land use and transportation initiatives in the corridor. The TGM grant funding is contingent upon execution of an intergovernmental agreement between the City, Metro, and ODOT. The City Attorney has reviewed the proposed IGA. The IGA and the scope of work are included as an attachment. OTHER ALTERNATIVES None COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 1. Implement Comprehensive Plan 1.a. Complete the Transportation System Plan (TSP) and begin area plans (Tigard Triangle, 99W Corridor, etc.) 1.c. Continue to promote and plan for 99W Light Rail DATES OF PREVIOUS COUNCIL CONSIDERATION March 24, 2009, Resolution 09 -18, Council supported the application for this TGM grant. Fiscal Impact Cost: $61,362 Budgeted (yes or no): Yes Where Budgeted (department /program): Long Range Planning Additional Fiscal Notes: The TGM grant amount is $223,947. The work will be performed over FY 2010 -11 and FY 2011 -12. $169,000 has been allocated for a consultant team (led by Parametrix), $32,500 to Metro, and $32,447 to the City. The City's portion of the project costs is $61,362 over the current and next fiscal years. The costs are currently budgeted payroll and supplies. Tigard will be reimbursed up to $32,447. The remaiining $28,915 of Tigard expenses represents the grant match for the project. Attachments Proposed Resolution Intergovernmental Agreement and Scope AIS -178 Item #: 3. D. Business Meeting Date: 10/26/2010 Length (in minutes): Consent Item Agenda Title: Approve Standard Telecommunications Franchise Agreement with XO Communications Services, Inc. Prepared By: Kent Wyatt, Administration Item Type: Resolution Meeting Type: Council Business Meeting - Main Information ISSUE Should the City Council approve a Standard Telecommunications Franchise Agreement with XO Communications Services, Inc. STAFF RECOMMENDATION / ACTION REQUEST Approve the resolution to grant a standard telecommunications franchise to XO Communications, Inc. for ten years. KEY FACTS AND INFORMATION SUMMARY XO Communications Services, Inc. has requested a ten year renewal of a telecommunications franchise agreement with the City of Tigard which was originally approved with NEXTLINK Oregon, Inc. XO was the parent company of NEXTLINK. The NEXTLINK franchise agreement expired on 5/4/10 and NEXTLINK is no longer doing business in Oregon. XO has continued to pay franchise fees to the City after that agreement expired. XO Communications Services, Inc. has signed the standard utility franchise agreement as adopted by Council and the company meets the requirements for granting a franchise as set forth in the Tigard Municipal Code (TMC 15.06.060). This new franchise agreement will expire 10/26/2020. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Tigard Municipal Code 15.06.060 states the Council shall grant a non- exclusive franchise agreement when the requirements of the TMC are met. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Fiscal Impact Cost: Revenue Budgeted (yes or no): Yes Where Budgeted (department /program): General Fund Additional Fiscal Notes: XO Communications Services Inc. has paid the $2,000 application fee for this renewal. XO paid $10,900 last fiscal year in franchise fees. Attachments Resolution Approving Franchise Exhibit A to Franchise Resolution AIS -226 Item #: 4. Business Meeting Date: 10/26/2010 Length (in minutes): 10 Minutes Agenda Title: Council Groundrules Update Prepared By: Loreen Mills, Administration Item Type: Ordinance Meeting Type: Council Business Meeting - Main Resolution Information ISSUE Council consideration to modify Tigard Municipal Code to recognize Council Groundrules and adopt updated Groundrules by resolution. STAFF RECOMMENDATION / ACTION REQUEST Approve the attached ordinance to recognize Council Groundrules in the Tigard Municipal Code as the rules governing the Council as they serve as the City Council, Local Contract Review Board and the City Center Development Agency. Approve the attached resolution to amend and update the Council Groundrules and add the Code of Conduct. This update will be effective the same time as the ordinance (30 days after passage by the Council). KEY FACTS AND INFORMATION SUMMARY The City Council annually reviews and updates, when appropriate, their Groundrules. This has occurred 14 times since January 9, 1989. Since there have been so many changes to the Groundrules, the information flow was awkward and in need of streamlining and update. Council also desires to hold themselves to a high level of professional conduct as they serve in their role as Council members and have requested a Code of Conduct be added to the Council Groundrules during this year's update. During this review, it was noted that the Council Groundrules were not recognized in the Tigard Municipal Code (TMC) except as rules of procedure for the Local Contract Review Board. It is important to clarify in the TMC that Groundrules are the rules of procedure for City Council and the City Center Development Agency too. The TMC amendment also clarifies that a violation of the Groundrules is not a basis for challenging the validity of a Council decision and identifies the censure process should Council determine misconduct has occurred. The Tigard City Council wants to ensure public confidence in the integrity of Tigard's local government and its effective and fair operation. For that reason, the City Council is updating their Council Groundrules with a Code of Conduct that provides a framework to guide Council in their actions and recognizes that they hold themselves to a high standard of conduct. Council has expressed their desire that the individual attitudes, words, and actions of Council members should demonstrate, support, and reflect the qualities and characteristics of Tigard as "A Place to Call Home." It is also recognized that, there may be times when action is required to correct and /or prevent behavior that violates the Code of Conduct. Passage of the attached ordinance and resolution will amend the TMC and adopt the updated Council Groundrules. OTHER ALTERNATIVES No other alternatives were consider as City Council directed the update of Council Groundrules. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Council Resolution 08 -45, the last update of Council Groundrules, calls for an annual review and update of Groundrules. DATES OF PREVIOUS COUNCIL CONSIDERATION 7/13/10 - Council directed staff to develop Code of Conduct for Board and Committee members and City Council 8/17/10 - Council reviewed Board and Committee members Code of Conduct and then directed staff to add Council Code of Conduct to Council Groundrules during annual update 9/21/10 - Council reviewed updated language for Council Groundrules with the inclusion of the Code of Conduct and recognized the Groundrules would provide guidance to Council as they also serve as the Local Contract Review Board and City Center Development Agency Fiscal Impact Fiscal Information: N/A Attachments Council Groundrules Amendments TMC Amendments for Groundrules Resolution Approving Updated Groundrules Resolution Exhibit A Groundrules • ` -4.JLachmen -1- I rJD..<-/- I li. IC) kne ndl e q .) CoU (Drain 61u kS TIGARD CITY COUNCIL GROUNDRULES The Tigard City Council Groundrules are a compilation of role definitions and meeting process provisions set forth in the City Charter and Tigard Municipal Code as well as general practice and communication principles. The Council Code of Conduct provides the framework to guide Council in their actions as they serve in publicly elected office. City Council is the policy making body for the City of Tigard. The City Council will review the Groundrules annually during a July or August Workshop Meeting. The Groundrules may also be reviewed and revised as needed at any other time in the year when a specific issue or issues are identified requiring action prior to the established review period. Comment [u]: Moved here from the Communication Section and wording updated I The City Charter, Article IV, Section 13, contains regulations that govern Council meetings. Charter provisions may only be changed by a vote of the people. Code provisions may be changed by Council Ordinance. Groundrules may be changed by Council Resolution. Thi d ocumen t i_ CHARTER AND MUNICIPAL CODE PROVISIONS Council/Mayor Roles • The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the rules of the Council and determine the order and length of discussion on any matter before the Council, subject to these rules. The Presiding Officer may move, second, debate and vote and shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager and all documents shall be attested to by the City Recorder. The Mayor shall appoint the committees provided by the Rules of Council. • In all other actions, decisions and other matters relating to the conduct of business of the City, the Mayor or President shall have no more or less authority than any other Council member. For the purposes of this written procedure any reference to the Council (unless otherwise specifically noted to the contrary) will include the Mayor, Council President and Council members. 10 -11 -10 Draft 1 TIGARD CITY COUNCIL GROUNDRULES Conduct of City Meetings • Council will meet at least once a month. Regularly scheduled meetings shall be on the second, third, and fourth Tuesdays of each month. • The Council meetings on the second and fourth Tuesdays are "Business" meetings; the Council meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise designated by the City Council. Members of the City Council may set other meetings of the full Council such as joint meetings with other agencies or general community meetings. • Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the established place of meeting. On the second and fourth Tuesdays, the meetings will begin with a Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting will begin at 6:30 p.m. • Roll Call /Voting Order: The roll shall be called in alphabetical order by last name. At each succeeding meeting at which a roll call vote is taken, the council person who voted last during the previous meeting, shall vote first and the Council person who voted first during the preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the voting order remain fixed for each meeting and that a different Council person shall vote last during each separate meeting for the duration of the meeting. • Charter Section 19 provides that !the concurrence of a majority of the members of the Council present and voting, when a quorum of the Council is present, at a Council meeting shall be necessary to decide any question before the Council.' A Council member who abstains or passes shall be considered present for determining whether a quorum exists, but shall not be counted as voting. Therefore, abstentions and 'passes' shall not be counted in the total vote and only votes in favor of or against a measure shall be counted in determining whether a measure receives a majority. City Council Compensation I Section 2.44.918020 of the Tigard Municipal Code provides for compensation for attendance at Council meetings and meetings for an intergovernmental board, committee or agency. The amount of the compensation for Council members may be reviewed and set annually by resolution of the City Council as part of the budget cycle. As part of the annual review, Council may elect to enter into an agreement with the Mayor or one City Councilor to assume additional responsibilities for additional compensation. The additional duties shall relate to representing the city on regional, state or federal issues and committees or task forces. The responsibilities and compensation shall be set • by agreement between the Mayor or Councilor and the Council members. 10 -11 -10 Drat 2 TIGARD CITY COUNCIL GROUNDRULES GENERAL GROUNDRULE PROVISIONS The next portion of this document is divided into three major sections identifying groundrules for the Meeting Process, Communication and Code of Conduct that: • Establish the meeting process; • Guide individual interaction and communication among Councilors and with the community; • Set out the Code of Conduct providing the framework to guide Council members in their actions and conduct; and • Govern proceedings of the City Council, Local Contract Review Board and City Center Development Agency where they do not conflict with statutory provisions. MEETING PROCESS All Council meetings are open to the public with the exception of Executive Sessions, which are called under certain circumstances and topics are limited to those defined in ORS 192.660.1 Comment [L2]: Moved from the Business Meeting section and wording is updated. The Chair or other members if the Chair fails to remember may call for a Point of Order at or around 9 p.m. to review remaining agenda items. The Council may reset or reschedule items, which it feels may not be reached prior to the regular time of adjournment. The Council's goal is to adjourn prior to 9:30 p.m. unless extended by majority consent of Council members present. If not continued by majority consent, the meeting shall be adjourned to the next scheduled meeting or the meeting shall be continued to another regular or special meeting at another date and time. Comment [1.3]: These two paragraphs have been relocated from below the Executive Session section of Meeting Process and o Regularly scheduled business meetings and workshops are generally televised. language is updated. Definitions - Meeting Types, Study Sessions and Executive Sessions: BUSINESS MEETINGS o t . • - - .. - - - • - ; Regular meetings where Council may deliberate toward a final decision on an agenda item including consideration of ordinances, resolutions & conducting public hearings. t. -... • -. - :: -. : -- ..: .. .. . - - :. -: - • - - mectings arc televised. o Business meetings are generally scheduled to begin at 7:30 p.m. with a study session preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop -type of meeting (see Study Session definition below) - - • - - - 10 -11 -10 Draft 3 TIGARD CITY COUNCIL GROUNDRULES [111 Council mcctinga are open to thc public with thc exception of Executivc Scsaioxa. defined by ORS 192.6G0. Comment [L4]: Moved to the beginning of the Meeting Process section. o The "Citizen Communication" portion of the agenda is a regular feature on the Council Business meetings. This item will be placed near the beginning of the Council Agenda to give citizens a chance to introduce a topic to the City Council. Citizen Communications are limited to two minutes in length and must be directed to topics that are not on the Council Agenda for that meeting. o At the conclusion of the Citizen Communication period, either the Mayor, a Council member or staff member will comment what, if any, follow -up action will be taken to respond to each issue. At the beginning of Citizen Communication at the next business meeting, staff will update the Council and community on the review of the issue(s), the action taken to address the issue, and a statement of what additional action is planned. Council may decide to refer an issue to staff and /or schedule the topic for a later Council meeting. WORKSHOP MEETINGS o - - - -- - - - ; - - Regular meetings where Council reviews and discusses agenda topics. Council may not make final decisions during the meeting. Public testimony is generally not scheduled - . .. - - • unless the Mayor or Council so choose. o Workshop agenda items arc generally topics which Council is receiving preliminary boards and committees, as well as other governmental units. Comment [L5]: Redundant language — o Appropriate topics for Workshop meetings include: covered in paragraph above and bullets below. - Introduce a Topic: Staff will bring up new items to determine whether Council wants to entertain further discussion and whether to schedule the topic as an item on a future agenda. --- Educational Meetings: Council will review research information presented by staff, consultants, or task forces - usually as a process check; i.e., is the issue on the right "track "? — Meet with individuals from City boards and committees or other jurisdictions to discuss items of common interest (examples: _ :.. _ _ . . - Tigard Planning Commission, other CouncilaLake Oswego City Council, the Tigard - Tualatin School District, and other officials). — Administrative Updates: Items such as calendar information, scheduling preferences, process checks. 10 -11 -10 Draft 4 TIGARD CITY COUNCIL GROUNDRULES STUDY SESSIONS o Study Sessions usually precede or follow a Business Meeting or Workshop Meeting that are open to the public but not regularly televised. s s t__ed ahev they __c o Conductedeenducted in a Wer shepworkshop -type setting to provide Council an opportunity fer- Council to review the Business Meeting Agenda and te-ask guestiens -for clarification on issues or eat- processes. Information is also shared on time - sensitive items that arc - .tive. o Du St cessi ___- Any Council member may call for a Point of Order or e-wi hes to stop the =discussion -- because he or she feels- proposes that it is -would be more appropriate for the ouneil -to discuss the matter during a Council Business nmeetingMeeting. o If a Point of Order is raised, the City Council will discuss the Point of Order auto determine whether the discussion -- should continue en-or be held during tea Council Business Meetingmeeting. The decision on whether to continue the =discussion= or not shall be determined by the majority consensus of the Council members present. o If Council discusses a Council Agenda Topic in a Study Session prior to that Council meeting, either the Presiding Officer or City Manager will briefly state at the introduction of the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention the key points of the discussion. EXECUTIVE SESSIONS o M:-' -nduetedExecutive Sessions are held by the Council with appropriate staff or advisors in attendance. The purpose is to review certain matters in a setting closed to the public. Executive Sessions may be held during a regular, special or emergency meeting after the Presiding Officer has identified the ORS authorization for holding the Executive Session. Among the- permitted- Permitted topics are identified in ORS 192.660 and include employment of a public officer, deliberations with the persons designated by the Council to carry on labor negotiations, deliberations with persons designated to negotiate real property transactions, and to consult with legal counsel regarding current litigation or litigation likely to be filed. o The Chair, or other members if the Chair fails to remember, shall call for a Point of Order at or around 9:00 p.m. to review remaining items on the agenda with the Council. The Council may reset or reschedule those items, which it feels may not be reached prior to the regular time of adjournment. The Council's goal is to adjourn prior to 9:30 p.m. unless extended by majority consent of all Council members then present. If not continued by majority consent, then the meeting shall be adjourned to either the next scheduled meeting or the meeting shall he continued to a -• - , , Comment [L6]: These two paragraphs are relocated to the beginning of the Meetings Process section. 10 -11 -10 Draft 5 TIGARD CITY COUNCIL GROUNDRULES Council Agendas and Packet Information o The City Manager will schedule agenda items wnile-attemptingtewith the objective of maintain-maintaining balanced agendas to -allow and allowing time to discuss topics within the meeting's time allotment. for discussion-of topics while meeting the established 9:30 p.m. adjournment -time: o The City Manager will schedule items allowing time for staff research and the- agenda cycle deadlines. o The agenda cycle calls for submittal of items 48ten days in advance of a Council meeting. With the exception of Executive Sessions, add -on topics and handouts during the meeting Add-ens-are to be minimized, : ... .. - - - - - -- - - - • Executive Seseions. o Councilors and staff will prepare in advance of public meetings by reviewing packet material and requesting further necessary information in advance of the meeting. -and-issues Staff will prepare in advance of public meetings by presenting issues should be pfesent d fully in packets and providing additional information requested by Council. o Council is supportive of the role of staff should -play in offering professional recommendations. Staff is aware of Council's right to make final decisions after considering the staff recommendation, public input, the record and Council deliberation on the matter. o Council members should attempt to give at least 24 hours' notice by advising the City Manager and the City Recorder of a request to remove a Consent Agenda item for separate discussion. The City Recorder shall notify all Councilors of such requests prior to the start of the Business Meeting. Councilors Scheduling Agenda Items o Councilors are encouraged to suggest agenda topics at the bench or to contact the City Manager about scheduling an item iete -on the Tentative Agenda. o Add -on Agenda- agendaitems should be brought up at the start of the meeting and are generally considered only if continuing to a later agenda is not appteprietepractical. o Requests for legislative action of Council may be initiated by an individual Council member during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. r Comment [Li]: Duplicate of paragraph above 10 -11 -10 Draft 6 TIGARD CITY COUNCIL GROUNDRULES Councilors Use of Electronic Communications Devices During Council Meetings Definitions for this section: Electronic Communications means e-mail, text messages, or other forms of communications transmitted or received by technological means. Electronic Communications Devices means lap -top computers, blackberries, cell- phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. o Councilors shall not send or receive electronic communications concerning any matter pending before the Council during a Council meeting. o Councilors shall not use electronic communication devices to review or access information regarding matters not in consideration before the Council during a Council meeting. o Councilors shall not access the internet wels■ but may access Council packet information concerning any matter pending before the Council during a Council meeting. o Any electronic communications regarding a quasi - judicial matter to be considered by Council is an ex -parte contact and shall be disclosed as required by law. COMMUNICATION General o Recognize that you are seen as a Councilor at all times, no matter how you see yourself at any particular time. Thus, Councilors are always treated by Administration as Council members. o Whenever you put anything in writing, assume that everyone in the city is looking over your shoulder. o Do not respond to communications directed to the full Council. The City Manager or Mayor will respond. o If a communication is directed to an individual Councilor, you may choose to respond as an individual or refer to the City Manager. o Information received by a Council Member that affects the Council should be shared with the wholege -te Council. The City Manager is to decide on "gray areas," but too much information is preferable to too little. o Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal" or "across the board," but rather should be made in service or program areas, giving staff full opportunity to provide data clearly defining the anticipated impact of the action. o It is the policy of the Council that if Councilors are contacted regarding labor relations during labor negotiations or conflict resolution proceedings, then Councilors have no comment. 10 -11 -10 Draft 7 TIGARD CITY COUNCIL GROUNDRULES o Councilors and the City Manager agree to report and discuss any contact, that might affect labor relations with the entire Council in Executive Session. o rfhe Council Croundrules will be submitted for review by Council each year either in the July or August Workshop Meeting. The Croundrulcs can be reviewed and revised at any other time in the year when a specific issue or issues arc identified requiring action prior to the established review period. Comment [1.8]: Moved to the beginning of the document. Communications Between City Councilors, City Manager and Staff o Councilors are encouraged to maintain open communications with the City Manager, both as a group and individually ' . o Councilors are encouraged to take issues to the City Manager first, giving as much information as possible to ensure a thorough response. o In the absence of the City Manager, Councilors are encouraged to contact the Assistant City Manager. In the absence of both the City Manager and the Assistant City Manager, Councilors are encouraged to contact the Department Head, realizing that the Department Head will discuss any such inquiries with the City Manager. o City Manager shares information equally with Councilors. o Councilors are encouraged to avoid substantive contact with staff below the Department Head to avoid possible disruption of work, confusion on priorities, and limited scope of responses. In no case, should Councilors direct the work of staff without prior approval of the Department Head or City Manager. o Our goal is mutual confidence and respect with staff. Compliment staff members when they make good presentations. Be friendly. Attend staff occasions when you can. Communications Among Councilors o No surprises. o Be courteous. o Honestly share concerns and opinions with each other.Bc h°-° Do disacmbl o Don't blurt it out on TV. o If you hold back in a meeting, follow up later with fellow Councilors or the City Manager. 10 -11 -10 Draft 8 TIGARD CITY COUNCIL GROUNDRULES • o Bounce ideas off each other by phone or informal conversation, always mindful not to form a quorum. o Spend some casual time together. Communications with Community /General Public _ :. • - - ; - - - _ _ .. - -. Comment [L9]: Moved to new section following this entitled "Communications with Potential Mayor /Council Candidates" o Councilors and the General Public are reminded of the Agenda cycle and cut -off dates. Administrative staff is available to explain how public issues are handled-addressed and how citizen input may be accomplished. o Communication that represents the City's position on an issue should come through City Hall and be provided by the City Manager. Direct submittals or inquiries to the Council or individual Councilors should be referred to the City Manager, or Councilors may ask the City Manager to look into an issue. o Official press releases are encouraged, both to assure accurate reporting and to advise Council and Staff of the official position communicated to the press. Press releases are issued through the City Manager's Office. Communications with Potential Mayor /Council Candidates o ICouncil members will host an event to share with potential Mayor or City Council candidates what is involved in serving on the City Council .1 Comment [L10]: Moved from section above to this new section for potential candidate communication and language updated per o Council members may support a person running for office but they must declare this as an Council direction. individual endorsement and not in their official capacity as a Council member. Communication Between Partners and Allies o In general, let the Mayor speak for the City. o Keep long -term relationships in mind. Don't over -focus on the issue at hand. o Take issues to the City Manager first. Council Communication with Other Public Agencies As the Portland metropolitan region continues to grow, it is critical that Tigard be at the "table" with other jurisdictions in the region and clearly represent the City's official position. 10 -11 -10 Draft 9 TIGARD CITY COUNCIL GROUNDRULES o Council members will be clear about representing the City or personal interests. If a Council member appears before another governmental agency or organization to give a statement on an issue, the Council member must clearly state whether the statement reflects personal opinion or is the official position of the City. o If a Council member is representing the City, that Council member will consistently support and advocate the City's official position on an issue and cannot foster or further a personal viewpoint that is inconsistent with the official City position. o Council members will inform the Council of their involvement in an outside organization if that organization is or they believe may become involved in any issue within the City's jurisdiction. If an individual Council member publicly represents or speaks on behalf of another organization whose position differs from the City's official position on an issue, the Council member must clearly communicate the organization upon whose behalf they are speaking. The Council member must withdraw from voting as a Council member upon any actions that have bearing upon the conflicting issue. Council members serving on committees or boards as the City representative with outside entities or agencies will communicate with other Council members on issues pertinent to the City. Communication with City Boards, Committees and Commissions The independent advice of City Boards, Committees and Commissions is critical to the public decision - making process. For that reason, Council members will refrain from using their positions T o influence unduly the deliberation or outcomes of board proceedings. Members of boards, commissions, and committees are referred to generally as "board" in this section of the Groundrules. o Council members will not contact a board member to lobby on behalf of an individual, business or developer. Council members may contact the board member in order to clarify a position taken by the Board. Council members may respond to inquiries from board members. Communications should be for information only. o Council members may attend any board meeting, which is open to any member of the public. However, Council members should be sensitive to the way their participation could be viewed as unfairly affecting the process. o Board members do not report to individual Council members, nor should Council members threaten board members with removal because they disagree with the member about an issue. 10 -11 -10 Draft 10 TIGARD CITY COUNCIL GROUNDRULES Communication as the Council Liaison with City Boards o Council liaison assignments are determined by consensus of City Council. The goal is to have assignments evenly divided between Council members. Should two or more Council members seek appointment to a position the longest serving Council member will have first choice. o Council Liaisons are to periodically attend Board meetings, listen to the Board discussion, set context for the Board regarding Council decisions /goals /policies and City priorities, answer questions and carry concerns and information back to the full Council. Council Liaisons are not to direct the business or decision - making process of the Board. o Council Liaisons are to protect the independence of the Boards. o Council Liaisons at times may advocate Council actions on behalf of their assigned Board. Great care must be taken to avoid the appearance of unfairness, conflict of interest or circumstances where such possibilities may exist (e.g., Planning Commission quasi - judicial matters). CODE OF CONDUCT Scope This Code of Conduct is designed to provide a framework to guide Council members in their actions. The Code of Conduct operates as a supplement to the existing statutes governing conduct including the ethics law of the State of Oregon. This Code of Conduct applies to Council members as they also serve as the Local Contract Review Board and the City Center Development Agency. Conduct of Council Members This section describes the manner in which Council members will treat one another, the public, and city staff. Council Conduct with One Another During Meetings o Practice civility, professionalism and decorum in discussions and debate. Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of democratic governance. This does not allow, however, Council members to make belligerent, personal, slanderous, threatening, abusive, or disparaging comments. 10 -11 -10 Draft 11 TIGARD CITY COUNCIL GROUNDRULES o Avoid personal comments that are intended to, or could reasonably be construed to, offend other members or citizens. If a Council member is offended by the conduct or remarks of another member, the offended member is encouraged to address the matter early with the offending member. Council Conduct Outside of Public Meetings o Continue respectful behavior in private. The same level of respect and consideration of differing points of view deemed appropriate for public discussion should be maintained in private conversations. o Be aware of the public nature of written notes, calendars, voicemail messages, and e-mail. All written or recorded materials including notes, voicemail, text messages and e-mail created as part of one's official capacity will be treated as potentially "public" communication. o Even private conversations can have a public presence. Council members should be aware that they are the focus of the public's attention. Even casual conversation about city business, other public officials or staff may draw attention and be repeated. o Understand proper political involvement. Council members, as private citizens, may support political candidates or issues but such activities must be done separate from their role as a Council member. Council Conduct with the Public o Be welcoming to speakers and treat them with respect. For many citizens, speaking in front of the Council is a new and difficult experience. Council members should commit full attention to the speaker. Comments, questions, and non - verbal expressions should be appropriate, respectful and professional. o Make no promises on behalf of the Council in unofficial settings. Council members will frequently be asked to explain a Council action or to give their opinion about an issue as they meet and talk with citizens. It is appropriate to give a brief overview. Overt or implicit promises of specific action, or promises that City staff will take a specific action are to be avoided. Council Conduct with City Staff o Respect the professional duties of City Staff. Council members should refrain from disrupting staff from the conduct of their jobs; participating in administrative functions including directing staff assignments; attending staff meetings unless requested by staff; and impairing the ability of staff to implement policy decisions. 10 -11 -10 Draft 12 TIGARD CITY COUNCIL GROUNDRULES Individual Conduct of Council Members The individual attitudes, words, and actions of Council members should demonstrate, support, and reflect the qualities and characteristics of Tigard as "A Place to Call Home." DO THE RIGHT THING In doing the right thing, I will: • Be honest with fellow Council members, the public and others. • Credit others' contributions to moving our community's interests forward. • Make independent, objective, fair and impartial judgments by avoiding relationships and transactions that give the appearance of compromising objectivity, independence, and honesty. • Reject gifts, services or other special considerations. • Excuse myself from participating in decisions when my immediate family's financial interests or mine may be affected by the Council's action. • Protect confidential information concerning litigation, personnel, property, or other affairs of the City. • Use public resources, such as staff time, equipment, supplies or facilities, only for City - related business. GET IT DONE In getting it done, I will: • Review materials provided in advance of the meeting. • Make every effort to attend meetings. • Be prepared to make difficult decisions when necessary. • Contribute to a strong organization that exemplifies transparency. • Make decisions after prudent consideration of their financial impact, taking into account the long -term financial needs of the City. RESPECT AND CARE In respecting and caring, I will: • Promote meaningful public involvement in decision- making processes. • Treat Council members, board members, staff and the public with patience, courtesy and civility, even when we disagree on what is best for the community. • Share substantive information that is relevant to a matter under consideration from sources outside the public decision- making process with my fellow Council members and staff. • Respect the distinction between the role of Council and staff. 10 -11 -10 Draft 13 TIGARD CITY COUNCIL GROUNDRULES • Conduct myself in a courteous and respectful manner at all times. • Encourage participation of all persons and groups. Censure and Violations To assure the public confidence in the integrity of the City of Tigard, Council members are held to a high standard of conduct. For this reason, Council members believe the Code of Conduct is as important to the public process as other rules and procedures. It is also recognized that, there may be times when action is required to correct and/or prevent behavior that violates the Code of Conduct. A Council member may be censured by the other Council members for misconduct, nonperformance of duty or failure to obey the laws of the federal, state, or local government. Misconduct includes not honoring the provisions of the Council Groundrules. Early recognition of the questioned conduct is encouraged. Progressive counsel may occur with the Council member but is not required prior to passage of a Council Resolution of Censure by the other Council members. A violation of the Code of Conduct will not be considered a basis for challenging the validity of any Council decision. Implementation Council members will receive a copy of the Council Groundrules and will affirm in writing that they have received the rules including the code of conduct, understand the provisions, and pledge to conduct themselves by the groundrules. A periodic review of the groundrules will be conducted to ensure that they are an effective and useful tool. 10 -11 -10 Draft 14 TIGARD CITY COUNCIL GROUNDRULES COUNCIL GROUNDRULES CERTIFICATION As a member of the Tigard City Council, I affirm that: ✓ I have read and understand the Council Groundrules including the Code of Conduct and its application to my role and responsibilities while serving on the City Council. ✓ I pledge to conduct myself by the Council Groundrules /Code of Conduct. ✓ I understand that I may be officially censured by the City Council if my conduct falls below these standards. Signature: Position: Signed this day of , 20 10 -11 -10 Draft 15 Poc <d-F CITY OF TIGARD, OREGON //' Q 7 / Q TIGARD CITY COUNCIL RESOLUTION NO. 10- A RESOLUTION AMENDING THE COUNCIL GROUNDRULES, ADDING THE CODE OF CONDUCT, AND SUPERSEDING RESOLUTION NO. 08-45. WHEREAS, the residents and businesses of the City of Tigard are entitled to have fair, ethical and accountable local government; and WHEREAS, the Tigard City Council desires to hold themselves to a high standard of integrity and ethical conduct as elected officials to support the public's confidence in the integrity of their local government's fair and effective operation; and WHEREAS, the Tigard City Council wishes to uniformly use the Council Groundrules, including the code of conduct, in their role as Mayor and Council (see Tigard Municipal Code 2.44.010), Local Contract Review Board (see Tigard Municipal Code 2.46.050) and the City Center Development Agency (see Tigard Municipal Code 2.64.060) and define a censure process for misconduct, nonperformance of duty or failure to comply with the law. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Council Groundrules are hereby amended and include the Code of Conduct for use by the Tigard City Council, the Local Contract Review Board and the City Center Development Agency. SECTION 2: The attached Council Groundrules (Exhibit A) supersede the City Council Groundrules adopted by Resolution No. 08-45. SECTION 3: This resolution is effective 30 days after its passage by the Council. PASSED: This day of 2010. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 10 - Page 1 Nesc 11114 On Gil ib 't 4 TIGARD CITY COUNCIL GROUNDRULES The Tigard City Council Groundrules are a compilation of role definitions and meeting process provisions set forth in the City Charter and Tigard Municipal Code as well as general practice and communication principles. The Council Code of Conduct provides the framework to guide Council in their actions as they serve in publicly elected office. City Council is the policy making body for the City of Tigard. The City Council will review the Groundrules annually during a July or August Workshop Meeting. The Groundrules may also be reviewed and revised as needed at any other time in the year when a specific issue or issues are identified requiring action prior to the established review period. The City Charter, Article IV, Section 13, contains regulations that govern Council meetings. Charter provisions may only be changed by a vote of the people. Code provisions may be changed by Council Ordinance. Groundrules may be changed by Council Resolution. CHARTER AND MUNICIPAL CODE PROVISIONS Council /Mayor Roles • The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the rules of the Council and determine the order and length of discussion on any matter before the Council, subject to these rules. The Presiding Officer may move, second, debate and vote and shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager and all documents shall be attested to by the City Recorder. The Mayor shall appoint the committees provided by the Rules of Council. • In all other actions, decisions and other matters relating to the conduct of business of the City, the Mayor or President shall have no more or less authority than any other Council member. For the purposes of this written procedure any reference to the Council (unless otherwise specifically noted to the contrary) will include the Mayor, Council President and Council members. Conduct of City Meetings • Council will meet at least once a month. Regularly scheduled meetings shall be on the second, third, and fourth Tuesdays of each month. • The Council meetings on the second and fourth Tuesdays are "Business" meetings; the Council meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise designated by the City Council. Members of the City Council may set other meetings of the full Council such as joint meetings with other agencies or general community meetings. Resolution Exhibit A - Council Groundrules October 2010 1 TIGARD CITY COUNCIL GROUNDRULES • Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the established place of meeting. On the second and fourth Tuesdays, the meetings will begin with a Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting will begin at 6:30 p.m. • Roll Call /Voting Order: The roll shall be called in alphabetical order by last name. At each succeeding meeting at which a roll call vote is taken, the council person who voted last during the previous meeting, shall vote first and the Council person who voted first during the preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the voting order remain fixed for each meeting and that a different Council person shall vote last during each separate meeting for the duration of the meeting. • Charter Section 19 provides that the concurrence of a majority of the members of the Council present and voting, when a quorum of the Council is present, at a Council meeting shall be necessary to decide any question before the Council. A Council member who abstains or passes shall be considered present for determining whether a quorum exists, but shall not be counted as voting. Therefore, abstentions and 'passes' shall not be counted in the total vote and only votes in favor of or against a measure shall be counted in determining whether a measure receives a majority. City Council Compensation Section 2.44.020 of the Tigard Municipal Code provides for compensation for attendance at Council meetings and meetings for an intergovernmental board, committee or agency. The amount of the compensation for Council members may be reviewed and set annually by resolution of the City Council as part of the budget cycle. As part of the annual review, Council may elect to enter into an agreement with the Mayor or one City Councilor to assume additional responsibilities for additional compensation. The additional duties shall relate to representing the city on regional, state or federal issues and committees or task forces. The responsibilities and compensation shall be set by agreement between the Mayor or Councilor and the Council members. GENERAL GROUNDRULE PROVISIONS The next portion of this document is divided into three major sections identifying groundrules for the Meeting Process, Communication and Code of Conduct that: • Establish the meeting process; • Guide individual interaction and communication among Councilors and with the community; • Set out the Code of Conduct providing the framework to guide Council members in their actions and conduct; and Resolution Exhibit A - Council Groundrules October 2010 2 TIGARD CITY COUNCIL GROUNDRULES • Govern proceedings of the City Council, Local Contract Review Board and City Center Development Agency where they do not conflict with statutory provisions. MEETING PROCESS All Council meetings are open to the public with the exception of Executive Sessions, which are called under certain circumstances and topics are limited to those defined in ORS 192.660. o The Chair or other members if the Chair fails to remember may call for a Point of Order at or around 9 p.m. to review remaining agenda items. The Council may reset or reschedule items, which it feels may not be reached prior to the regular time of adjournment. o The Council's goal is to adjourn prior to 9:30 p.m. unless extended by majority consent of Council members present. If not continued by majority consent, the meeting shall be adjourned to the next scheduled meeting or the meeting shall be continued to another regular or special meeting at another date and time. o Regularly scheduled business meetings and workshops are generally televised. Definitions - Meeting Types, Study Sessions and Executive Sessions: BUSINESS MEETINGS o Regular meetings where Council may deliberate toward a final decision on an agenda item including consideration of ordinances, resolutions & conducting public hearings. o Business meetings are generally scheduled to begin at 7:30 p.m. with a study session preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop -type of meeting (see Study Session definition below). o The "Citizen Communication" portion of the agenda is a regular feature on the Council Business meetings. This item will be placed near the beginning of the Council Agenda to give citizens a chance to introduce a topic to the City Council. Citizen Communications are limited to two minutes in length and must be directed to topics that are not on the Council Agenda for that meeting. o At the conclusion of the Citizen Communication period, either the Mayor, a Council member or staff member will comment what, if any, follow -up action will be taken to respond to each issue. At the beginning of Citizen Communication at the next business meeting, staff will update the Council and community on the review of the issue(s), the action taken to address the issue, and a statement of what additional action is planned. Council may decide to refer an issue to staff and /or schedule the topic for a later Council meeting. Resolution Exhibit A - Council Groundrules October 2010 3 TIGARD CITY COUNCIL GROUNDRULES WORKSHOP MEETINGS o Regular meetings where Council reviews and discusses agenda topics. Council may not make final decisions during the meeting. Public testimony is not scheduled unless the Mayor or Council so choose. o Appropriate topics for Workshop meetings include: --- Introduce a Topic: Staff will bring up new items to determine whether Council wants to entertain further discussion and whether to schedule the topic as an item on a future agenda. -- Educational Meetings: Council will review research information presented by staff, consultants, or task forces - usually as a process check; i.e., is the issue on the right "track "? - Meet with individuals from City boards and committees or other jurisdictions to discuss items of common interest (examples: Tigard Planning Commission, Lake Oswego City Council, the Tigard- Tualatin School District). — Administrative Updates: Items such as calendar information, scheduling preferences, process checks. STUDY SESSIONS o Study Sessions usually precede or follow a Business Meeting or Workshop Meeting that are open to the public but not regularly televised. o Conducted in a workshop -type setting to provide Council an opportunity to review the Business Meeting Agenda and ask for clarification on issues or processes. Information is also shared on time - sensitive items. o Any Council member may call for a Point of Order to stop the discussion because he or she proposes that it would be more appropriate to discuss the matter during a Council Business Meeting. o If a Point of Order is raised, the City Council will discuss the Point of Order to determine whether the discussion should continue or be held during a Council Business Meeting. The decision on whether to continue the discussion or not shall be determined by the consensus of the Council members present. o If Council discusses a Council Agenda Topic in a Study Session prior to that Council meeting, either the Presiding Officer or City Manager will briefly state at the introduction of the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention the key points of the discussion. Resolution Exhibit A - Council Groundrules October 2010 4 1 TIGARD CITY COUNCIL GROUNDRULES EXECUTIVE SESSIONS o Executive Sessions are held by the Council with appropriate staff or advisors in attendance. The purpose is to review certain matters in a setting closed to the public. Executive Sessions may be held during a regular, special or emergency meeting after the Presiding Officer has identified the ORS authorization for holding the Executive Session. Permitted topics are identified in ORS 192.660 and include employment of a public officer, deliberations with the persons designated by the Council to carry on labor negotiations, deliberations with persons designated to negotiate real property transactions, and to consult with legal counsel regarding current litigation or litigation likely to be filed. Council Agendas and Packet Information o The City Manager will schedule agenda items with the objective of maintaining balanced agendas and allowing time to discuss topics within the meeting's time allotment. o The City Manager will schedule items allowing time for staff research and agenda cycle deadlines. o The agenda cycle calls for submittal of items ten days in advance of a Council meeting. With the exception of Executive Sessions, add -on topics and handouts during the meeting are to be minimized. o Councilors will prepare in advance of public meetings by reviewing packet material and requesting further necessary information in advance of the meeting. Staff will prepare in advance of public meetings by presenting issues fully in packets and providing additional information requested by Council. o Council is supportive of the role of staff in offering professional recommendations. Staff is aware of Council's right to make final decisions after considering the staff recommendation, public input, the record and Council deliberation on the matter. o Council members should attempt to give at least 24 hours' notice by advising the City Manager and the City Recorder of a request to remove a Consent Agenda item for separate discussion. The City Recorder shall notify all Councilors of such requests prior to the start of the Business Meeting. Councilors Scheduling Agenda Items o Councilors are encouraged to suggest agenda topics at the bench or to contact the City Manager about scheduling an item on the Tentative Agenda. o Add -on agenda items should be brought up at the start of the meeting and are generally considered only if continuing to a later agenda is not practical. Resolution Exhibit A - Council Groundrules October 2010 5 TIGARD CITY COUNCIL GROUNDRULES o Requests for legislative action of Council may be initiated by an individual Council member during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. Councilors Use of Electronic Communications Devices During Council Meetings Definitions for this section: Electronic Communications means e -mail, text messages, or other forms of communications transmitted or received by technological means. Electronic Communications Devices means lap -top computers, blackberries, cell - phones, notebooks, or other similar devices capable of transmitting or receiving messages electronically. o Councilors shall not send or receive electronic communications concerning any matter pending before the Council during a Council meeting. o Councilors shall not use electronic communication devices to review or access information regarding matters not in consideration before the Council during a Council meeting. o Councilors shall not access the internet but may access Council packet information concerning any matter pending before the Council during a Council meeting. o Any electronic communications regarding a quasi - judicial matter to be considered by Council is an ex -parte contact and shall be disclosed as required by law. COMMUNICATION General o Recognize that you are seen as a Councilor at all times, no matter how you see yourself at any particular time. Thus, Councilors are always treated by Administration as Council members. o Whenever you put anything in writing, assume that everyone in the city is looking over your shoulder. o Do not respond to communications directed to the full Council. The City Manager or Mayor will respond. o If a communication is directed to an individual Councilor, you may choose to respond as an individual or refer to the City Manager. o Information received by a Council Member that affects the Council should be shared with the whole Council. The City Manager is to decide on "gray areas," but too much information is preferable to too little. Resolution Exhibit A - Council Groundrules October 2010 6 TIGARD CITY COUNCIL GROUNDRULES o Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal" or "across the board," but rather should be made in service or program areas, giving staff full opportunity to provide data clearly defining the anticipated impact of the action. o It is the policy of the Council that if Councilors are contacted regarding labor relations during labor negotiations or conflict resolution proceedings, then Councilors have no comment. o Councilors and the City Manager agree to report and discuss any contact that might affect labor relations with the entire Council in Executive Session. Communications Between City Councilors, City Manager and Staff o Councilors are encouraged to maintain open communications with the City Manager, both as a group and individually. o Councilors are encouraged to take issues to the City Manager first, giving as much information as possible to ensure a thorough response. o In the absence of the City Manager, Councilors are encouraged to contact the Assistant City Manager. In the absence of both the City Manager and the Assistant City Manager, Councilors are encouraged to contact the Department Head, realizing that the Department Head will discuss any such inquiries with the City Manager. o City Manager shares information equally with Councilors. o Councilors are encouraged to avoid substantive contact with staff below the Department Head to avoid possible disruption of work, confusion on priorities, and limited scope of responses. In no case, should Councilors direct the work of staff without prior approval of the Department Head or City Manager. o Our goal is mutual confidence and respect with staff. Compliment staff members when they make good presentations. Be friendly. Attend staff occasions when you can. Communications Among Councilors o No surprises. o Be courteous. o Honestly share concerns and opinions with each other. o Don't blurt it out on TV. o If you hold back in a meeting, follow up later with fellow Councilors or the City Manager. Resolution Exhibit A - Council Groundrules October 2010 7 TIGARD CITY COUNCIL GROUNDRULES o Bounce ideas off each other by phone or informal conversation, always mindful not to form a quorum. . o Spend some casual time together. Communications with Community /General Public o Councilors and the General Public are reminded of the Agenda cycle and cut -off dates. Administrative staff is available to explain how public issues are addressed and how citizen input may be accomplished. o Communication that represents the City's position on an issue should come through City Hall and be provided by the City Manager. Direct submittals or inquiries to the Council or individual Councilors should be referred to the City Manager, or Councilors may ask the City Manager to look into an issue. o Official press releases are encouraged, both to assure accurate reporting and to advise Council and Staff of the official position communicated to the press. Press releases are issued through the City Manager's Office. Communications with Potential Mayor /Council Candidates o Council members will host an event to share with potential Mayor or City Council candidates what is involved in serving on the City Council. o Council members may support a person running for office but they must declare this as an individual endorsement and not in their official capacity as a Council member. Communication Between Partners and Allies o In general, let the Mayor speak for the City. o Keep long -term relationships in mind. Don't over -focus on the issue at hand. o Take issues to the City Manager first. Council Communication with Other Public Agencies As the Portland metropolitan region continues to grow, it is critical that Tigard be at the "table" with other jurisdictions in the region and clearly represent the City's official position. o Council members will be clear about representing the City or personal interests. If a Council member appears before another governmental agency or organization to give a statement on an issue, the Council member must clearly state whether the statement reflects personal opinion or is the official position of the City. Resolution Exhibit A - Council Groundrules October 2010 8 I TIGARD CITY COUNCIL GROUNDRULES o If a Council member is representing the City, that Council member will consistently support and advocate the City's official position on an issue and cannot foster or further a personal viewpoint that is inconsistent with the official City position. o Council members will inform the Council of their involvement in an outside organization if that organization is or they believe may become involved in any issue within the City's jurisdiction. If an individual Council member publicly represents or speaks on behalf of another organization whose position differs from the City's official position on an issue, the Council member must clearly communicate the organization upon whose behalf they are speaking. The Council member must withdraw from voting as a Council member upon any actions that have bearing upon the conflicting issue. o Council members serving on committees or boards as the City representative with outside entities or agencies will communicate with other Council members on issues pertinent to the City. Communication with City Boards, Committees and Commissions The independent advice of City Boards, Committees and Commissions is critical to the public decision - making process. For that reason, Council members will refrain from using their positions to influence unduly the deliberation or outcomes of board proceedings. Members of boards, commissions, and committees are referred to generally as "board" in this section of the Groundrules. o Council members will not contact a board member to lobby on behalf of an individual, business or developer. Council members may contact the board member in order to clarify a position taken by the Board. Council members may respond to inquiries from board members. Communications should be for information only. o Council members may attend any board meeting, which is open to any member of the public. However, Council members should be sensitive to the way their participation could be viewed as unfairly affecting the process. o Board members do not report to individual Council members, nor should Council members threaten board members with removal because they disagree with the member about an issue. Communication as the Council Liaison with City Boards o Council liaison assignments are determined by consensus of City Council. The goal is to have assignments evenly divided between Council members. Should two or more Council members seek appointment to a position the longest serving Council member will have first choice. Resolution Exhibit A - Council Groundrules October 2010 9 TIGARD CITY COUNCIL GROUNDRULES o Council Liaisons are to periodically attend Board meetings, listen to the Board discussion, set context for the Board regarding Council decisions /goals /policies and City priorities, answer questions and carry concerns and information back to the full Council. o Council Liaisons are not to direct the business or decision - making process of the Board. o Council Liaisons are to protect the independence of the Boards. o Council Liaisons at times may advocate Council actions on behalf of their assigned Board. Great care must be taken to avoid the appearance of unfairness, conflict of interest or circumstances where such possibilities may exist (e.g., Planning Commission quasi - judicial matters). CODE OF CONDUCT Scope This Code of Conduct is designed to provide a framework to guide Council members in their actions. The Code of Conduct operates as a supplement to the existing statutes governing conduct including the ethics law of the State of Oregon. This Code of Conduct applies to Council members as they also serve as the Local Contract Review Board and the City Center Development Agency. Conduct of Council Members This section describes the manner in which Council members will treat one another, the public, and city staff. Council Conduct with One Another During Meetings o Practice civility, professionalism and decorum in discussions and debate. Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of democratic governance. This does not allow, however, Council members to make belligerent, personal, slanderous, threatening, abusive, or disparaging comments. o Avoid personal comments that are intended to, or could reasonably be construed to, offend other members or citizens. If a Council member is offended by the conduct or remarks of another member, the offended member is encouraged to address the matter early with the offending member. Resolution Exhibit A - Council Groundrules October 2010 10 TIGARD CITY COUNCIL GROUNDRULES Council Conduct Outside of Public Meetings o Continue respectful behavior in private. The same level of respect and consideration of differing points of view deemed appropriate for public discussion should be maintained in private conversations. o Be aware of the public nature of written notes, calendars, voicemail messages, and e -mail. All written or recorded materials including notes, voicemail, text messages and e -mail created as part of one's official capacity will be treated as potentially "public" communication. o Even private conversations can have a public presence. Council members should be aware that they are the focus of the public's attention. Even casual conversation about city business, other public officials or staff may draw attention and be repeated. o Understand proper political involvement. Council members, as private citizens, may support political candidates or issues but such activities must be done separate from their role as a Council member. Council Conduct with the Public o Be welcoming to speakers and treat them with respect. For many citizens, speaking in front of the Council is a new and difficult experience. Council members should commit full attention to the speaker. Comments, questions, and non - verbal expressions should be appropriate, respectful and professional. o Make no promises on behalf of the Council in unofficial settings. Council members will frequently be asked to explain a Council action or to give their opinion about an issue as they meet and talk with citizens. It is appropriate to give a brief overview. Overt or implicit promises of specific action or promises that City staff will take a specific action are to be avoided. Council Conduct with City Staff o Respect the professional duties of City Staff. Council members should refrain from disrupting staff from the conduct of their jobs; participating in administrative functions including directing staff assignments; attending staff meetings unless requested by staff; and impairing the ability of staff to implement policy decisions. Resolution Exhibit A - Council Groundrules October 2010 11 TIGARD CITY COUNCIL GROUNDRULES Individual Conduct of Council Members The individual attitudes, words, and actions of Council members should demonstrate, support, and reflect the qualities and characteristics of Tigard as "A Place to Call Home." DO THE RIGHT THING In doing the right thing, I will: • Be honest with fellow Council members, the public and others. • Credit others' contributions to moving our community's interests forward. • Make independent, objective, fair and impartial judgments by avoiding relationships and transactions that give the appearance of compromising objectivity, independence, and honesty. • Reject gifts, services or other special considerations. • Excuse myself from participating in decisions when my immediate family's financial interests or mine may be affected by the Council's action. • Protect confidential information concerning litigation, personnel, property, or other affairs of the City. • Use public resources, such as staff time, equipment, supplies or facilities, only for City - related business. GET IT DONE In getting it done, I will: • Review materials provided in advance of the meeting. • Make every effort to attend meetings. • Be prepared to make difficult decisions when necessary. • Contribute to a strong organization that exemplifies transparency. • Make decisions after prudent consideration of their financial impact, taking into account the long -term financial needs of the City. RESPECT AND CARE In respecting and caring, I will: • Promote meaningful public involvement in decision - making processes. • Treat Council members, board members, staff and the public with patience, courtesy and civility, even when we disagree on what is best for the community. • Share substantive information that is relevant to a matter under consideration from sources outside the public decision - making process with my fellow Council members and staff. • Respect the distinction between the role of Council and staff. • Conduct myself in a courteous and respectful manner at all times. • Encourage participation of all persons and groups. Resolution Exhibit A - Council Groundrules October 2010 12 TIGARD CITY COUNCIL GROUNDRULES Censure and Violations To assure the public confidence in the integrity of the City of Tigard, Council members are held to a high standard of conduct. For this reason, Council members believe the Code of Conduct is as important to the public process as other rules and procedures. It is also recognized that, there may be times when action is required to correct and /or prevent behavior that violates the Code of Conduct. A Council member may be censured by the other Council members for misconduct, nonperformance of duty or failure to obey the laws of the federal, state, or local government. Misconduct includes not honoring the provisions of the Council Groundrules. Early recognition of the questioned conduct is encouraged. Progressive counsel may occur with the Council member but is not required prior to passage of a Council Resolution of Censure by the other Council members. A violation of the Code of Conduct will not be considered a basis for challenging the validity of any Council decision. Implementation Council members will receive a copy of the Council Groundrules and will affirm in writing that they have received the rules including the code of conduct, understand the provisions, and pledge to conduct themselves by the groundrules. A periodic review of the groundrules will be conducted to ensure that they are an effective and useful tool. Resolution Exhibit A - Council Groundrules October 2010 13 TIGARD CITY COUNCIL GROUNDRULES COUNCIL GROUNDRULES CERTIFICATION As a member of the Tigard City Council, I affirm that: ✓ I have read and understand the Council Groundrules including the Code of Conduct and its application to my role and responsibilities while serving on the City Council. ✓ I pledge to conduct myself by the Council Groundrules /Code of Conduct. ✓ I understand that I may be officially censured by the City Council if my conduct falls below these standards. Signature: Position: Signed this day of , 20 Resolution Exhibit A - Council Groundrules October 2010 14 AIS -60 Item #: 5. Business Meeting Date: 10/26/2010 Length (in minutes): 10 Minutes Agenda Title: Ordinance Amending the Tigard Municipal Code and a Resolution Pertaining to a Code of Conduct for Appointed Board, Committee and Commission Members Prepared By: Kent Wyatt, Administration Item Type: Ordinance Meeting Type: Council Business Meeting - Main Resolution Information ISSUE Should the City Council adopt a Code of Conduct for board, committee and commission members and determine whether the Code applies to ad hoc committees and task forces if the appointments are to last more than three meetings? STAFF RECOMMENDATION / ACTION REQUEST Approve the attached ordinance to recognize the Code of Conduct for all appointed members of the City's boards, committees and commissions and remove old information about the Planning Commission members removal process. Approve the attached resolution to approve the Code of Conduct for all appointed members of the City's boards, committees and commissions. This update will be effective the same time as the ordinance (30 days after passage by the Council.) KEY FACTS AND INFORMATION SUMMARY The Tigard City Council wants to assure public confidence in the integrity of Tigard's local government and its effective and fair operation. For that reason, the City Council is updating their Council Groundrules with a Code of Conduct that provides a framework to guide their actions and recognizes they hold themselves to a high standard of conduct. The Council believes it is important to hold appointed members of City boards, committees and commissions to this same high standard by approving a Code of Conduct for all appointed members. The Code of Conduct is as important to the public process as other rules and procedures. Council has expressed their desire that the individual attitudes, words, and actions of board members should demonstrate, support, and reflect the qualities and characteristics of Tigard as "A Place to Call Home." It is also recognized that, there may be times when action is required to correct and /or prevent behavior that violates the Code of Conduct. The proposed Code has been reviewed by City Council. The current chairs of boards and committees were also provided an opportunity to review the draft language and the Planning Commission Chair suggested some clarifying language which Council has included in the Code. The Code of Conduct will apply to all all boards, committees and commissions which include those groups (ad -hoc boards, task forces, etc.) that serve a defined period of time and hold more than three meetings. Upon approval of this code, all board, committee and commission members will be given a copy of the code and will affirm in writing that they have received the code, understand its provisions, and pledge to conduct themselves by the code. OTHER ALTERNATIVES No other alternatives were considered as City Council directed the creation of the Code of Conduct for board, committee and commission members. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION 7/13/10 - Council directed staff to develop Code of Conduct for Board and Committee members and City Council 8/17/10 - Council reviewed Board and Committee members Code of Conduct Fiscal Impact Cost: 0 Budgeted (yes or no): No Where Budgeted (department /program): NA Additional Fiscal Notes: None 4 Attachments Ordinance adopting TMC amendments Resolution approving Code of Conduct M 1( ( D , a(0 , DID 1 ' 9, CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 10- AN ORDINANCE CREATING TIGARD MUNICIPAL CODE SECTION 2.07, CODE OF CONDUCT FOR APPOINTED OFFICIALS SERVING ON CITY BOARDS, COMMITTEES AND COMMISSIONS, AND AMENDING CHAPTER 2.08, PLANNING COMMISSION, BY DELETING SECTION 2.08.030, COMMISSION REMOVAL. WHEREAS, the residents and businesses of the City of Tigard are entitled to have fair, ethical and accountable local government; and WHEREAS, the Tigard City Council desires a high standard of integrity and ethical conduct for appointed members of the City's boards, committees and commissions which will support the public's confidence in their local government's fair and effective operation; and WHEREAS, the Tigard City Council wishes to create a Code of Conduct for appointed members of the City's boards, committees and commissions and define the removal process of those members for misconduct, nonperformance of duty, or failure to comply with the law or meet the Code of Conduct expectations; and WHEREAS, the Tigard Municipal Code currently contains a removal process for Planning Commission members but does not define or provide for a Code of Conduct. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: A new chapter 2.07 entitled CODE OF CONDUCT FOR APPOINTED OFFICIALS OF BOARDS, COMMITTEES AND COMMISSIONS is hereby added to the Tigard Municipal Code as shown in the attached Exhibit A. SECTION 2: Tigard Municipal Code Chapter 2.08 entitled Planning Commission is hereby amended by repealing Section 2.08.030, Commission Removal, in its entirety as shown in the attached Exhibit A. SECTION 3: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By vote of all Council members present after being read by number and title only, this day of , 2010. Catherine Wheatley, City Recorder ORDINANCE No. 10- Page 1 APPROVED: By Tigard City Council this day of , 2010. Craig Dirksen, Mayor Approved as to form: City Attorney Date ORDINANCE No. 10- Page 2 Exhibit "A Added text is double underlined. Deleted text in strikethrough. Tigard Municipal Code Amendments Chapter 2.07 CODE OF CONDUCT FOR APPOINTED OFFICIALS OF BOARDS, COMMITTEES AND COMMISSIONS 2.07.010 Purpose. 2.07.020 Code of Conduct. 2.07.030 Removal Process. 2.07.010 Purpose. A committee member is appointed with the belief that the person will serve with integrity, perform the duties of the position and obey the laws of the federal, state, and local governments. This is required to protect the public's confidence in their local government's fair and effective operation. This Chapter applies to all boards, committees and commissions established by the City of Tigard. 2.07.020 Code of Conduct. The Tigard City Council shall define the code of conduct required of appointed committee members. The code of conduct shall be passed by Council resolution. A violation of the Code of Conduct shall not be considered a basis for challenging the validity of any City committee decision. 2.07.030 Removal Process. A City committee member may be removed by the appointing authority for misconduct, nonperformance of duty or failure to obey the laws of the federal, state and local governments. Early recognition of the questioned conduct is encouraged. Progressive counsel may occur with the committee member but is not required •rior to removal from committee b the a..ointin• authorit . Chapter 2.08 PLANNING COMMISSION 2.08.030 Commission Removal. A member of such a commission may be removed by the appointing authority, after hearing, for misconduct or nonperformance of duty. ORDINANCE No. 10- Page 3 CITY OF TIGARD, OREGON I 1 /0 TIGARD CITY COUNCIL RESOLUTION NO. 10- A RESOLUTION ESTABLISHING THE CODE OF CONDUCT FOR APPOINTED MEMBERS OF THE CITY'S BOARDS, COMMITTEES AND COMMISSIONS. WHEREAS, the residents and businesses of the City of Tigard are entitled to have fair, ethical and accountable local government; and WHEREAS, the Tigard City Council desires a high standard of integrity and ethical conduct for appointed members of the City's boards, committees and commissions to support the public's confidence in their local government's fair and effective operation; and WHEREAS, the Tigard City Council wishes to create a code of conduct for appointed members of the City's boards, committees and commissions and define the removal process of those members for misconduct, nonperformance of duty, failure to comply with the law or failure to meet the Code of Conduct expectations. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Code of Conduct for appointed board, committee and commission members is attached as Exhibit A and is approved by Council resolution as required by Tigard Municipal Code 2.07.020. SECTION 2: This resolution is effective 30 days after its passage by the Council. PASSED: This day of 2010. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 10 - Page 1 EXHIBIT "A" CODE OF CONDUCT TIGARD BOARDS, COMMISSIONS, AND COMMITTEES Scope This Code of Conduct is designed to provide a framework to guide members of boards, commissions, and committees in their actions. The Code of Conduct operates as a supplement to the existing statutes governing conduct including the ethics law of the State of Oregon. Members of boards, commissions, and committees are referred to generally as "board members" in this Code of Conduct. Conduct of Boards, Commissions, and Committees This section describes the manner in which board members will treat one another, the public, and city staff. Board Conduct with One Another During Meetings • Practice civility, professionalism and decorum in discussions and debate. Difficult questions, tough challenges to a particular point of view, and criticism of ideas and information are legitimate elements of democratic governance. This does not allow, however, board members to make belligerent, personal, slanderous, threatening, abusive, or disparaging comments. • Avoid personal comments that are intended to, or could reasonably be construed to, offend other members or citizens. If a member is offended by the conduct or remarks of another member, the offended member is encouraged to address the matter early with the offending member. Board Conduct Outside Public Meetings • Continue respectful behavior in private. The same level of respect and consideration of differing points of view deemed appropriate for public discussion should be maintained in private conversations. • Be aware of the public nature of written notes, calendars, voicemail messages, and e -mail. All written or recorded materials including notes, voicemail, text messages, and e -mail created as part of one's official capacity will be treated as potentially "public" communication. • Even private conversations can have a public presence. Board members should be aware that they are the focus of the public's attention. Even casual conversation about city business, other public officials or staff may draw attention and be repeated. • Understand proper political involvement. Board members, as private citizens, may support political candidates or issues but such activities must be done separate from their role as a board member. RESOLUTION NO. 10 - Page 2 Board Conduct with the Public • Be welcoming to speakers and treat them with respect. For many citizens, speaking in front of a board is a new and difficult experience. Board members should commit full attention to the speaker. Comments, questions, and non - verbal expressions should be appropriate, respectful and professional. • Make no promises on behalf of the board in unofficial settings. Board members will frequently be asked to explain a board action or to give their opinion about an issue as they meet and talk with citizens. It is appropriate to give a brief overview. Overt or implicit promises of specific action or promises City staff will take a specific action are to be avoided. Board Conduct with City Staff • Respect the professional duties of City Staff. Board members should refrain from disrupting staff from the conduct of their jobs; participating in administrative functions including directing staff assignments; attending staff meetings unless requested by staff; and impairing the ability of staff to implement policy decisions. Individual Conduct of Board Members The individual attitudes, words, and actions of board members should demonstrate, support, and reflect the qualities and characteristics of Tigard as "A Place to Call Home." Do THE RIGHT THING In doing the right thing, I will: • Be honest with fellow board members, the public and others. • Credit others' contributions to moving our community's interests forward. • Make independent, objective, fair and impartial judgments by avoiding relationships and transactions that give the appearance of compromising objectivity, independence, and honesty. • Reject gifts, services or other special considerations. • Excuse myself from participating in decisions when my immediate family's financial interests or mine may be affected by my board's action. • Protect confidential information concerning litigation, personnel, property, or other affairs of the City. • Use public resources, such as staff time, equipment, supplies or facilities, only for City - related business. GET IT DONE In getting it done, I will: • Review materials provided in advance of the meeting. • Make every effort to attend meetings. • Be prepared to make difficult decisions when necessary. • Contribute to a strong organization that exemplifies transparency. • Make decisions after prudent consideration of their financial impact, taking into account the long -term financial needs of the City. RESOLUTION NO. 10 - Page 3 I RESPECT AND CARE In respecting and caring, I will: • Promote meaningful public involvement in decision - making processes. • Treat board members, City Council, staff and the public with patience, courtesy and civility, even when we disagree on what is best for the community. • Share substantive information that is relevant to a matter under consideration from sources outside the public decision - making process with my fellow governing board members and staff. • Respect the distinction between the role of board member and staff. • Conduct myself in a courteous and respectful manner at all times. • Encourage participation of all persons and groups. Sanctions and Violations To assure the public confidence in the integrity of the City of Tigard, board members are held to a high standard of conduct. For this reason, the City Council believes the Code of Conduct is as important to the public process as other rules and procedures. It is also recognized that, there may be times when action is required to correct and /or prevent behavior that violates the Code of Conduct. A board member may be removed by the appointing authority for misconduct, nonperformance of duty or failure to obey the laws of the federal, state, or local government (TMC 2.07). Early recognition of the questioned conduct is encouraged. Progressive counsel may occur with the board member but is not required prior to removal from the board by the appointing authority. A violation of the Code of Conduct will not be considered a basis for challenging the validity of any City board decision. Implementation All board, committee and commission members will be given a copy of the Code of Conduct and will be required to affirm in writing that they have received the code, understand its provisions, and pledge to conduct themselves by the code. A periodic review by City Council of the code will be conducted to ensure that the code is an effective and useful tool. RESOLUTION NO. 10 - Page 4 CODE OF CONDUCT CERTIFICATION As a member of a City board, commission, or committee, I affirm that: ✓ I have read and understand the Tigard Code of Conduct for members of Boards, Commissions, and Committees and its application to my role and responsibilities while serving on a City board. ✓ I pledge to conduct myself by the Code of Conduct. ✓ I understand that I may be removed from my position if my conduct falls below these standards. Signature: Signed this day of , 20_ Committee Appointed To RESOLUTION NO. 10 - Page 5 AIS -195 Item #: 6. Business Meeting Date: 10/26/2010 Length (in minutes): 10 Minutes Agenda Title: Monthly Update on CIP Projects for Pacific Highway, Main Street, Greenburg Road Project and the Burnham Street Project Prepared By: Ted Kyle, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main t y Information ISSUE Update regarding active and completed CIP projects. STAFF RECOMMENDATION / ACTION REQUEST Information item. No action required. KEY FACTS AND INFORMATION SUMMARY This presentation will focus on two major roadway projects. The Pacific Highway /Main Street /Greenburg Road project has reached the point where curbs are nearly complete and work continues on signal installation. Once the signals are set and switched over to the new signalization system, final work on Main Street and Greenburg Road can continue. It is possible that the paving for this project may be completed this fall. Final landscaping will occur over the winter and spring. The Burnham Street project has progressed with the removal of all of the utility poles. This opens the way for paving work to begin. Final grading of the roadbed is underway and the first lift of paving is tentatively scheduled for October 16 and 17, weather permitting. Sidewalk installation will continue behind the curbs. Landscaping and final touches will be completed in the spring. The status of Street Maintenance Fee paving projects is as follows: • The Slurry Seal program is complete and resulted in 13 miles of street being treated. • The Overlay program is nearing completion. OTHER ALTERNATIVES None COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION Council has received monthly updates. Attachments Project Update Powerpoint 10/12/10 City of Tigard • Pac Hwy I Hall /Greenburg /Main W' it - . , _ ".. - . I .. I ft -,- 1. .... i � , .� L t . . ' 4• MAIM STRUT ;•t rr � 6RE RRURG RD -1 ' It +5 ''r I - 11111117'; INN ` " - . '4.4 ■ . . • - IL._• • Dr: .' Vg" / ARO/e i�6 • • - __ _ _ - - 1 v i..r ,/ , L „. • • SU ■ NW 1.1:=2"711iiii ' - i 1111 ' R"Ti - _ / • • Co nstruction Update City Council Meeting October 26 2010 lippr ,,,... .. _____ 1, . WW VY.tigard -or gov 99W TIGARD C r-I • Q E U bp 0 co .0 0\ U +' L 0\ Q . t/7 0 et • ti t . «: \ ti. 4 � f > ! ! H, 1 a °co \ a C q yam, ♦ r • e r rr, ' i ` t . _ f 1 an w .. . Iwo Ott 1. \ • ,• * , 74 : _: -- [ � t `,i a fit• ` I r L j 1 • - "1 a �, s l* kl ' . ' s..../ r .., .... , ... 4 ., . . I r t r • • • c 4„.., 7...4 . , . c:JD .! .. '.N.1 AO* o I. . .�,_ _ i , 5 \ " • ` ant J' l `� • �i City of Tigard • Pacific Hwy /Hall /Greenburg /Main ir 99 W 411 . ROAD WORK 1 • • , • .. .410 im r . . -. . ...,,,-,. IN : www. tigard- or.gov/ 99W TICARD City of Tigard • Pacific Hwy / Hall / Greenburg / Main fr- • 11 N41 • wwwtigard-orgov/ 99W TrGARD City of Tigard • Pacific Hwy / Hall /Greenburg /Main s 1111 i , .1 j , _ i .. -7 --,' j _ f • s ^••.~ '� ..ro ' Y 1'A. tip.! 4 9 ■ www tigard- or.gov/ 99W Ili IGARD City of Tigard • Pacific Hwy / Hall / Greenburg / Main ... .... •,, i ..... --... ., . "Ir. . . • .. . . . • . . . . • ' / _. . _ I - .. .. , ,. . ;. , ... . . . .. .,__. _.... .. _ . . • 0 . . ..... 14 E 4-...... IL . ,, , • , . ._.. vr• ...N„: IOR , .... MVO %pa MM... , row Nia Gail• .... .!. t ! '' . 9 V . I ! F .. •■••,..• ann...... yrs 1. . . %AM • — ,•••• 111; NIPOI 6 + • - R I I PI" _ • ,.. 4 ... * , -.. t. ......, • .4114111r - •• ... ---.....„... • _ 1 ---- -- .- N 4 . -N, - - . _........ , , , .../ ‘4 . . 1 _ :_.,. .......... ,..,„ . . .... . _......._ AllAr lir , . . .. ._ .. . www.tigard-or.gov/ 99W TIGARD . . , City of Tigard ■Pacific Hwy / Hall /Greenberg /Main Project Milestones • Underground Work Complete • Pacific /Hall New Signal Operational 10/12 • Pacific /Greenberg /Main Signal 10/28 • Paving and sidewalks as weather allows • Finishing Touches in Spring, 2011 • New travel lanes could open earlier www.tigard-or.gov /99W .� Qo s .......... , 9 � : � ll Vi tit ,, 1 II 4ry Y ,f an $.4 .T. . ri p, c... . , ..140.0 . \ f IP I i- lot 1 1 ,, r • • A tr R v (i 1 l `., • • i.-4 C3 ■ MO e ; • City of Tigard • Pacific Hwy / all / Greenburg / Main .• . . A r 4 1 ' , . 4 i , - - - A - . 1 . _ - A L joir -, , • 4 . It ' - . - 0 i t -, .4 Air . t it. • . ' ■ , tt_ ......... . . . .....1 • _ 7..._:... ...,.., ; Ile; : I '‘ 111Pr" -...,_ 1 i ...----- . 04 — .•-• cf.; - 4 . . . — ,.. - : - • ilir7 .....:...,..„.... ._....._ „.0.4..„: ‘-,,,,.....- • , - , .. ..... - 11 10 -,... ,, 4 .......40.•: - ..mient li WWW. tigard - o r. g ov / 99W TIGARD City of Tigard • Pacific Hwy / Hall / Greenburg / Main 'Y F • r om* iir • V t • k f*1M- f - • KEEP RIGHT www.tigard-or.gov/ 99W TIGARD City of Tigard • Pacific Hwy / Hall / Greenburg /Main Ways to Stay Informed • Project Hotline 503 - 846 -7807 • http:// www .tigard- or.gov /pacifichwy_99w • http: / /twitter.com /99W • Or Call Our Project Managers — Dan Erpenbach 503- 846 -7877 — Mike McCarthy 503- 718 -2462 ;r; +gard- or.gov /99W �.:o City of Tigard • Pacific Hwy / Hall / Greenburg / Main Pavement Management Program — Slurry Seal _,.. -. i &Iv : v E '' . • a . " 1 .... it rt 0 . A 1 - _. , I , - - _ 1--, ..: ...„. ,.. .1-,.. ............ .....== All , 70 Wall X1;9' tx, _ - -* ------...<_.......i......e _ , ''''''` • www ti gard- or.gov/ 99W TIGARD • • City of Tigard • Pacific Hwy / Hall /Greenburg / Main 1 D.1. 4 -WIO f...,s�.� _t r ' �. .: .- -..: Ow5 -6/13 - Oq6 -6/14 ' - 13., t7 7 -6115 - dill pl. MI alW n � II i�.� I I .r 6 6122 - - v ••••••-....- 10_ 27 - � fay 11 _ �r162� - I 2 12 -W .p • r or ‘,....„...._ ... c_ ..• dill - , Valli --- : J ......" mi. Arials, ' 2010 Slurry Seal Schedule el WW W. tigard-or.gov/ i �Y YYW 1.iga d-ol.gov/ 99W TIGARD City of Tigard • Pacific Hwy / Hall / Greenburg / Main • , _ _ n h DAY I - 9/2 I Day 2 - 9/3 lat • ( '''.--,—.--4 EMU Day 3 -9M 1■ Day S -9/1 Day 6 - 9/ 14 To be reschedule • i • .�TU�,. � o wns.n wry _ . I %-: _. , d G 4 w•`awovv .r, " - T ar.f.rnvv.. av«a.ri ).. 1111 — 2010 Slurry Seal Schedule j 090 I 1 I ) H r.---' 1\ \ , li .,,, ,.., 7 www.tigard-or.gov/ 99W TIGARD City of Tigard • Pacific Hwy / Hall / Greenburg / Main Pavement Management Program — Overlay ^ . • . 4 , . 1 , • ,., , . ., - - , 404r* - 1 • t - °' . 6 ".. , - ••• 7* .- . .' , w - =, - • -„ - . •,. - ..,..,.,, _,- -.0 - 4 111 . 1111. ta ,,... s : : : . 4. - ,....* I 44..........0.....„;,;" ii , . .: , 4 , ,.1. - , - ... a - — •n _ - _., .4 !:•$' - .40P •••••••••■ ''; ......,,.... __ r - - ' ,...., ..-' • ,.... •-• I • ' l'A.`i';:: .. , ---,-__e!--,1- . — .--, -.: .z.t.,..- ; ,- -- - . .,., . _ - -- 7 4 - '- ' -- . : - -, ',-. "I '' ' ' ' ; •.' ''' ' : .• I • "■ - ''." • ' '‘....•-•• ' : ' ■4.,. ' ' '`' - -." ' "4 ''''' '• ' • A ig • f ' • • . . • - - - - -- , .,, -- -4 - .. ., IliMit T AR D www. -or.gov/ 99W 11 : _ , .._.. ; - - - . _ ,... _ .. ....._...._... , ...._ . . , -- . -... ,....,- _. ,, ._.......... City of Tigard ■Pacific Hwy / Hall / Greenburg /Main 2010 PMP Pavement Overlays • Sequoia Pkwy (Cardinal to Upper Boones) • 72nd Ave (Baylor to Beveland) • 121St Ave (Springwood to Scholls Ferry) • Pfaffle Street (Hall to Pacific Hwy 99W) City of Tigard • P ac i fic Hwy /Hall / /main ..., . ' '4 t A . . CREEPteuRG RD . I 0 • ' - , i, t' III V 1 : $ IF . . .. i ► ." +te Am. 411111 s — .. Constru Update C Counc Meeting October 26, 2010 ,, -4.-- - _______ . _____. Ai __ r - A - : ,_, www.tigard-otgov/ 99W T AIS -204 Item #: 7. Business Meeting Date: 10/26/2010 Length (in minutes): 20 Minutes Agenda Title: Discussion to Prepare for November 16, 2010, Meeting with Jason Tell, ODOT Region 1 Manager Prepared By: Kathy Mollusky, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Information ISSUE Review of Tigard and Oregon Department of Transportation (ODOT) transportation- related: 1. Principles of cooperation 2. Partnerships of mutual benefit STAFF RECOMMENDATION / ACTION REQUEST The City Council is scheduled to meet with ODOT Region 1 Manager Jason Tell on November 16, 2010. Councilors have individually expressed interest on focusing the discussion on principles of cooperation and partnership. Attached are some suggested principles that Councilors may wish to use for the upcoming meeting. KEY FACTS AND INFORMATION SUMMARY Attachment 1 lists five suggested principles for Council's consideration. OTHER ALTERNATIVES NA COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS 4. Advance Methods of Communication; a) Develop communication strategies and methods in support of City Goals. DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Attachments ODOT - Council Principles Attachment 1 Suggested Principles for Discussion with Jason Tell, ODOT Region 1 Manager Principle 1: Balance Pacific Highway's Implementing Actions: Strategic access function as a principal arterial with the management and intersection improvements; community's needs for business and landscaped medians and allowed u- turns; tree employment opportunities; greater access planting and other landscaping; water quality to alternative transportation modes and facilities ; bus queuing lanes; improved bus stops improved appearance, environmental and park and rides; continuous sidewalks and well quality and livability designed bike facilities and flexibility in ODOT design standards Principle 2: Promote High Capacity Implementing Actions: Joint engagement and Transit (HCT) as a major travel mode close and supportive coordination in planning for within the Pacific Highway 99W Corridor and implementing future I - ICT. Principle 3: Support the acquisition of Implementing Actions: Collaborate to identify funding from multiple sources to invest in and acquire funding from local, regional, state and state and local transportation facilities national sources to invest in state and local within Tigard: transportation facilities within and adjacent to Tigard. Principle 4: Invest in capital improvements Implementing Actions: Improved local street and traffic management measures for state connectivity; access managements; signal and local roads and streets to reduce modernization; traffic information systems; congestion, improve safety and capacity pedestrian, bike and transit improvements, etc. for both systems. Principle 5: Integrate transportation and Implementing Actions: Adopt HCT supportive land use planning, particularly by land use designations for the Pacific Highway supporting development of a Corridor; Amend the Transportation Planning transportation efficient and economically Rule (TPR) and Oregon Highway Plan (OHP) to viable mixed use land use pattern on lands make possible denser and more efficient urban within the Pacific Highway 99W Corridor: development in the corridor; prioritize investments in the urban portions of the corridor; reconcile ODOT's facility management needs with Tigard's land use aspirations. Suggested principle for discussion with Jason Tell 11 -16 -10 City of Tigard, Oregon ' In Affidavit of Posting T I GARD In the Matter of the Proposed Ordinance(s) 1 /, ^ 1 c, STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, 11-r ,1 , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) — I V , which were adopted at the City Council meeting of c1 _ a 4 rb I © , with a copy(s) of said Ordinance(s) being hereto attached and by reference made a part hereof, on the / day of / (`o A. , 20 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd., Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon Signature of Person who Performed Posting S b cribed and sworn (or affirmed) before me this day of , 20 1t7 . .!',-: OFFICIAL SEAL Z. apiozdtt- ; CATHERINE D MMEATLEY ;,,/NOTARY PUBLIC-OREGON Signature of Notary Public for Oregon MY COMMI EXPIRRES AU0. 04, 2011 I:Vad n canny \forms\post ordinance 2006.doc