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City Council Packet - 07/21/2009 City of Tigard tin -A d i and Business/ erkshop Mee , ;e a TIGARD CITY COUNCIL & LOCAL CONTRACT RE'Y ILw BOARD (LCRB) ft STING MATE: July 21, 2009 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd.., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, east 2410 (voice) or 503-684-2772 (I'DD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, east. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf}. a Workshop meetings are cableeast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings - Channel 30 s Every Sunday at 11 a.. • Every Monday at 6 a. m. a Every Tuesday* at 2 pm (*1Y orkshta r rrreetxtgr are riot aired live. Tuesday broadcasts are a it ilay of `lbe )volt receirt workshop iveethig.) Every Thursday at 12 p.m. Every Friday at 3 a.m. TIGARD CI COO CILJLC AGENDA - July 21, 2009 City of Tied 13'125 Sly Hall Blvd., Tigard, OR 97223 1 503-639-4171 ~ www,tigard-or.gov I Pigge 1 of3 City o.f'Tiard. Tigard Business /Workshop e Ling Agenda TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE/TIME: July 21, 2009/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 S Hall Blvd., Tigard, OR. 97223 6:30 I'M 0 BUSINESS MEETING a. Call to Order - City Council, Local Contract Review Board b. Roll Call C. Pledge of Allegiance d. Council Communications Liaison Reports e. Call to Council and Staff for Non-Agenda Items 1, CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 1.1 Approve City Council Minutes for May 26, 2009 1.2 Extend Intergovernmental Agreement through June 30, 2010, with Metro Providing Police Department Support for the Enforcement of Metro's Illegal Disposal Ordinance 1.3 Local Contract Review Board: a. Aware Pavement Overlay Pavement Major Maintenance Program (PMIAP) Contract b. Approve Purchase of Five New Patrol Vehicles though the State of Oregon Contract WC.IR SSI30P STING r G:40 PM 2. DISCUSSION WITH CITIZENS ON THE FORMATION OF AN AQUATIC DISTRICT TO FUND THE OPERATION OF THE TIGAR.D-TUALATIN SCHOOL DISTRICT'S SWIMMING POOLS m Staff Report: Public Works Department 3. PRESENTATION OF THE RESULTS OF THE PARKS BOND SURVEY AND DISCUSSION REGARDING PARKS BOND MEASURE ELECTION DATE a Staff Report: Public Works Department 4. REPORT ON WASHINGTON COUNTY URBAN AND RURAL RESERVES PROCESS Staff Report: Community Development Department TIGARD CITY CCJ►UN_TCI ,/LCR. ACE N A -duly 21, 200 City of Tigard 13125 SW Ball Blvd., Tigard, OR -'23 503-639- i J I xv;,. w.tigard-or.n ov Page 2 of3 5. FINAL REPORT REGARDING THE STREET MAINTENANCE FEE PUBLIC OUTREACH EFFORT r Staff Report: Community Development Department 6. DISCUSS BUILDING DIVISION FEE ADJUSTMENTS Staff Report: Financial and Information Technology Dcp2runent & Community Development Department 7. DISCUSS BUILDING DIVISION SERVICE SCHEDULE Staff Report: Financial and Information Technology Department & Community Development Department 8. DISCUSS INITIATION OF A CODE AMENDMENT EXPANDING OPPORTUNITIES FOR OUTDOOR FUNDRAISING EVENTS • Staff Report: Community Development Department 9. COUNCIL LIAISON REPORTS 14. NON-AGENDA ITEMS 11. ADJOURNMENT 1:1r1DM\CA` I-1,YtCCA`'?(itl'J' 090721 business and workshop.doc TIGARD CI COI. NCIL/LCRTIP A(',11-` DA - July, 21, 2009, City of Tig"u ' a J 112; SW I-lall Blvd., Tigard, OR 97223 1 iW-6:~1-4171 1 -vw v.tigard-or.g_.v ~ Pa e 3 of3 Agenda Item No. 1 . 4 Meeting of t City of Tigard p ecial joint Meeting of Tigard and. Lake Oswego pity Councils -Minutes `I'IGARD CITY COUNCIL MEETING DATE /TIME: May 26, 2009 _ 7:15 p.m. - Special Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 3.1734 i'~ 1. SPECIAL ? .IE TING 1.1 Mayor Dirksen called the meeting to order at 7:17 p.m. 1.2 Roll Call. o Tigard City Council: Mayor Dirksen; Council President Wilson, Councilors Buchner (arrived at 7:40 p.m.), Henderson, and Webb a Lake Oswego City Council: Mayor Hoffman, Council President Jordan, Councilors Hennagin, Johnson, Olson, and Tierney. Absent: Councilor Moncrieff 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports Mayor Dirksen announced he recently attended a JPACT retreat to work toward completion of the Regional Transportation Plan. He has infomxation and material from this meeting that will be made available for the City Council. Lake Oswego Council. President Jordan also attended this JPACT session and said it has become obvious around the region that the money needed to fix all of the transportation problems in the metropolitan area is not going to be there. How to find funding needs to be examined along with determining how to concentrate available transportation dollars. 1.5 Call to Council and Staff for Non-Agenda Items City Manager Prosser advised: there would be an Executive Session for the Tigard City Council at the end of the meeting. l 5711%1 2. LAKE OSWEGO/TIGARD WATER PARTNERSHIP UPDATE Public Works Director I oellermeier introduced this agenda item. He introduced Lake Oswego Water Treatment Plant Manager Duncan. SPECIAL MEETING - TIGAR:D/LAKE OSXX,i✓GO CITY COUNCILS MINUTES v M1: V21(,. 2U I) City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 50 039-4171 ,viiv.tigard-ox:gov Page -1- of 13 Public Works Director Koelletmeier: a The cities of Tigard and Lake Oswego formed a partnership in 2008 to jointly construct water system improvements and obtain water for both communities. • The partnership was formed by an Intergovernmental Agreement. • The buy-in fee has been established. The initial payment by the City of Tigard is now set at $2.8 million; payment will be made by June 30, 2009. o A Technical Committee was created (staff). + An Oversight Committee was created (elected officials). • The annual budget was established. The budget will reside within the City of Lake Oswego's budget process. This will be a stand-alone budget with oversight by the City Councils of both cities. Water Treatment Plant Manager Duncan: • The Budget for the Lake Oswego/Tigard Water Supply Partnership budget was distributed. o Three full-time positions were allocated. o Total budget: $3.8 million $ Lake Oswego o implemented new conservation-based water rates o established a budget structure to accommodate the paxtncrsbip o jointly defending a proposed final order from the Water Resources Department to extend access to its water rights (a preheating conference is scheduled for June 23, 2009) o incorporated the partnership in the water. conservation and management plan (update) o has begun work on the preferred project delivery method (consultants) o developing a public outreach plan Public Works Director Koellermeier: o Tigard o submitted documentation to discontinue its membership in the joint Mater Commission (Hillsboro, Tualatin Valley Water District, Beaverton and Forest Grove) - withdrawal process takes two years o withdrawn from the group of partners pursuing the dam raise project at Hagg Lake o participating in the joint defense of the water rights extension process o recently completed a water conservation management plan (I gard's first), which was written to complement the existing Lake Oswego Water Conservation and Management Plan ® Tigard's plans to accomplish the following in the immediate future. o paralleling the work that Lake Oswego did with renewing water rates; update the Water Master Plan r to provide the basis for the capital improvement plan that will drive the rate-setting process Councilor Webb commented that the Oversight Corntr ittee is still in the early forming stages. 7.30:53 PM Lake Oswego City Manager McIntyre advised they have just closed a recruitment for a Deputy Director, who will be the key person working with Lake Oswego Community Development Director Komarek on this project. 7:39.216 T'%T Lake: Oswcgu Councilor Henmgin referred to a chart for another project outlining the stages of the project; he suggested it would be helpful to develop a similar tool for this project. Public Works Director Koellermeier said he would be in contact with Lake Oswego Community Development Komarek about this. Tlvs will be SPECLO, Ail I?TIN (r - TI( .'~'2~ JI A E t?' I, GO (J f COUNCILS ~T1hTUTE S _ _ i 1 1'J(t" 1 15 ti 11.~ :1 _'~ivd. T~., rd OR -7. _'3 5,1 -6 1-4171 ic>aiit-trr, 1 ~r - 2 - City r3 oETigard gcrtir I 13 of one of the first tasks to accomplish after the budget year is established; that is, they will retain some outside assistance to establish scheduling and cost estimates. Mawr Hoffinan asked about the withdrawal of the }partnership and Hagg Lake and whether the City of Tigard wc?t d have physical pipelines connections. Public Works Director Koellermeier advised that, yes, the City of Tig ud would have the ability to bring about 3 mgd from Beaverton. Mayor Hoffinan said it was his understanding that one of the advantages of having the joint project is that if something were to happen at the Clackamas River, there would be alternative, emergency sources of water. Public Works Director Koelletmeier confirmed emergency water sources would include Hagg Labe and the City of Portland. Mayor Hoffinan asked about Tigard's water rate plan and would there be an increase in water rates. Public Works Director Kocllermeier confirmed there would be an increase. One of the challenges will be whether to adopt a tiered water rate in Tigard. In response to an inquiry by Mayor Hoffman, Lake Oswego Attorney Powell commented on the water rights matter for the Clackamas River, The next event is the preheating conference. The purpose will be to determine if there are any stipulations or agreements on any of the issues. The final hearing will likely be this fall. Water Watch filed a protest against all of the permit extensions, citing a number of issues, The jurisdictions (Clackamas River providers) at the Water Resources Division stage were in general agreement with the conditions placed can it by the State.. Water Watch then challenged primarily on environmental grounds, The South Fork Water Distract also filed a protest primarily based upon whether the curtailment condition should take into account their priority in terms of the chronology of when their water rights were achieved with relation to the others. Secondly, South Fork suggested that the State was overly protective and requiring curtailment to a greater degree than necessary. Attorney Powell said he understands there is a tentative settlement on the South Fork's priority issue. There will be efforts to settle a number of issues prior to the preheating conference. 7:37:37 PM 3. TI SIT/TRANSPORTATION/GROWTH ASPIRATIONS (Councilor Buehner arrived at 7:401 p.m) Community Development Director Bunch introduced Senior Planner Farrelly, the staff person working on the downtown urban renewal. Information presented and discussed included the following: • Tigard expects it will have to accommodate additional population growth. o Tigarefs primary position is that new urban development should occur within a municipal governance structure. • Tigard made an effort to annex a large area on Bull Mountain that was urbanized County lands. o Tigard is now landlocked by County lands. Tgard's development aspiration is to increase urban densities inside the City in the downtown, Washington Square area, along Highway 99W, and in the Tigard Triangle. • Tigard aspires to increase employment densities in the same areas. Tigard has a jabs-to-housing ratio of about 1.7 jobs for each housing unit, which is one of the highest in suburban communities in the Metro region. Tigard would like to keep this ratio. • Tigard's major problem is traffic congestion. New development must be served by high-capacity transit. Tigard accepts that new lands will have to be added to the urban growth boundary to accommodate population and employment growth corning in the next few decades. Tigard wants to retain the low- density residential character. Tigard is primarily a suburban community that has intact, high-duality single- family residential areas and we want to retain the zoning designation for these areas. , aPECTAL INIFETING -'T1,GATtTI IT.AIitiE 0SWE(: c) CITY COUNCILS AIINUT'ES -MAY 26, 2009 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 ~ S uu-G39-4171 ~ www.6gard-os.gov I .rage - 3 - cif D Tigard's 30-50 year growth scenario (outlined in the Agenda Item Summary) was reviewed. Senior Planner Farrelly shared the following about T" d's downtown: • Reviewed the history of forming the Downtown Urban Renewal District. * The young District has a modest "increment" Tigard has many projects planned with limited means to finance at this time. In the early stages of the Urban Renewal District, the City will concentrate on projects intended to increase the "increment"; i.e., storefront improvoncnt grants, development opportunity studies to demonstrate to property owners how they might redevelop their property into transit-oriented development, mixed-used development, and higher density housing.. s A new senior housing project is likely to go forward within the District. • Tigard staff worked with the University of Oregon's Graduate Architect School to create a visual representation of what is contained within the Downtown Improvement Plan. Community Development Director Bunch added that Tigard is doing a similar project with the U of G Graduate School for Highway 99W. The purpose will be to create a visual aid showing how we can develop a high-amenity, dense and prosperous urban corridor served by high-capacity transit. The objective is to make this a place where people will want to live, work, and recreate. Community Development Director Bunch named some ofTigard's aspirations: o Add about 14,000 housing units to the existing 19,000 housing units and achieve a population of about 100,000. o Add about 8,300 housing units to lands outside the Urban Growth Boundary. Community Development Director Bunch referred to a map of the area and identified Areas 63 and 64. Tigard has the water to serve these areas. It is expected there will be 5,000 units built in those areas. In addition, lands to the south will likely urbanire. Washington County, along with others in the Metro area, is going through its urban and rural reserve planning process. If areas that urbanized were included within cities, the City of Tigard would c%pect it would extend to Vandermost Road. Community Development Director Bunch said this is a significant aspiration for a landlocked city. The City of Tigard has gone on record as willing to do this if we have cooperation and a partnership with Washington County as well as other partners in the area. Community Development Director Bunch referred to the information contained in the Council meeting packet material including an illustration of the areas Tigard anticipates to infill (Tigard Triangle, Tigard Town Center, Highway 99'x, and the Washington Square Regional Center), with a link by westside light rail.. It is foreseen in the future, when high-capacity transit comes to Tigard that close to the downtown, there will be an integrated transit hub (bus, light rail, and commuter rail). 7:49:22 PM Transportation Planning Rule - Community Development Director Burtch advised the City of Tigard would be considering a major legislative amendment for the Tigard Downtown. We are now preparing land use design standards and applying a new Comprehensive Plan/Zoning Map Overlay District. Tigard's aspirations are 80 units an acre but this is not feasible to pursue because of the Transportation Planning Rule. Community Development Director Bunch explained that the Transportation Planning Rule is a rule adopted by the State and the Land Conservation Development Commission (Goal 12 TPR). It is intended to maintain the capacity of state highways. When land use actions affect the capacity and cause congestion on the state highways, the Oregou Department of Transportation (ODOT) requires an extensive analysis of what will occur and if the congestion will become worse, a jurisdiction must either fix it or pay for it. ~,'T:i;IAT.?11F L,TjTti'(,-'1'IC1A1tDfLAF E t7 UFGC) CTl 5' Ct?T1'~,jCTT,S i1T2~,EJTES-MA'i ° 6, 21!()o City of Tigard 131'! S':,:' I fall Blvd., Tig.t rd, O 97223 ~ 503-E 4171 1 www.1_Lrd-or.gov I Page - 4 - of 13 The TT'R is problematic for Highway 99W, the Tigard Triangle and the vicinity of Washington Square (Highway 217). Everyone in the region has problems with the TPR. Tigard met with ODDT senior staff and they are willing to discuss the TPR as Tigard does its Transportation System flan update. It will take a concerted effort on the part of all Metro jurisdictions, working with ODOT and DLCD to address these concerns. 7:51:53 PM Mayor Hoffman said. Lake Oswego is eeriencing the same problem on Highway 43. In response to a question from Mayor Hoffman, Community Development Director Bunch advised that Tigard accumulated about $117,000 from the Urban Renewal District last year and $171,000 this year. The District is supplemented by the City General Fund for staff salaries and some specific downtown projects. The budget last year for project% was $159,000. Despite the economy, a lot is being done for the Downtown, with assistance from the City's General Fund. There was discussion on leveraging funding including applying for and receiving grants. City Manager Prosser noted that in the 2010/11 Fiscal Year, Tigard would have a grant to rebuild Main Street. The southern half of Main Street, from the railroad to 99W, will be built as a green street. It will be the first downtown green street in the Metro area. 7:54:00 PM Mayor Dirksen said as Tigard moves forward with the Burnham Street project, that the fielding is coming from many different sources including committing gas tax (Tigard's share of the State gas tax) for the next few years. The City's gas tact is committed to a specific project - the intersection of 99W and Greenburg Read. 7:54:36 PM Community Development Director Bunch said the City of Tigard is borrowing against the Transportation Improvement Fee to pay` for portions of major projects such as Burnham Street 7:55:26 PM In response to a question from Mayor Hoffman., City Manager Prosser described the similarities between streets in Lake Oswego and the downtown. Burnham Street is roughly analogous to Lake Oswego's First Avenue, The City of Tigard envisions Burnham Street to become pedestrian friendly and supportsf mined uses with ground level retail and offices or residential above. 7:56:38 PM Mayor Dirksen advised referred to aspirations for growth and advised he deeded to make a comment for the record Sometimes we hear from our citizens asking why Tigard wants growth and density. It is not a question of whether we want it or not - we were told by the Metro regional government that the area would grow. As we loop to the fixture, we need to anticipate what the growth w.ill be so we can respond and plan for it 7:57:49 PM Community Development Director Bunch said Tigard has been successful in the past few years in working with other communities and Metro. He referred to increasing density on Highway 99W to accommodate several thousand more housing units and employment that will need to be accomplished in a way that increases livability and prosperity of everyone in Tigard. The City of Tigard fimily believes it is better to have urban growth inside of a City. 7:58:42 PM In response to a question from Councilor Hennagin, Community Development Director Bunch identified the rough outline of the Urban Renewal District (193 acres). Councilor Hennag n commeated that it appears that one of the concepts suggested by the University of Oregon was to create two new north/south roads through _ SPECIAL:. MEETING-- TIG /LAA.KF CISWEC() C793 CO IT7,,T ll fi '\TINUTES - MAY 26, 2009 City of Tigard 13125 S Hall Blvd., Tigard, OR 97223 1 503-1:19-4171 1 EVC. Ord-or.go~ 1 Page - 5 - of 13 the Urban Renewal District. Senior Planner Farrelly advised that one of those roads partially exists; Ash Avenue does not connect all of the way through and will need to cross the railroad.- The second conceptual street is only an idea at this time. Senior Planner Farrelly said the City is about to undertake a circulation plan for the Downtown to identify potential new streets. A new street would likely be residential. The important thing now is to address lacking connectivity of streets in the Downtown. 8:00:33 PM Community Development Director Bunch advised that creating the structure for the Downtown with a new street system would be the first step. Along with this there are about 16 other projects with the thought being that during this economy, Tigard could accomplish many small things at the same time. 8:01:07 PM Transportation Community Development Director Bunch advised that one of the City of Tigard's goals for 2009 was to continue to lobby for light rail and the Highway 99W corridor. A longer-term goal is to obtain 99W designation as the next light rail corridor. Tigard has had successful relationships with Metro, ODOT, Washington County, and others by working on the high-capacity transit study. Now, 99W/Barbur Boulevard is the highest priority corridor for the neat light rail in the region. The light rail corridor would extend from downtown Portland to Sherwood. It would provide the potential linkage to light rail up and down the Willamette Valley. Another high-scoring corridor that came out from the study was to connect the Clackamas Regional Center to the Washington Square Regional Center with a likely extension to the Beaverton Transit Center. 99 rely: escuts an opportunity and an enormous challenge. In the last four years, many things have been occurring on 99W: Completed a 99W access management/improvement plan. This was the basis for what ODOT is doing at this time - a major sidewalk connection project • ODOT has agreed to access management on the highway. We aced access management and capacity added to the highway to develop employment lands next to the highway. The City established a city gas tax, which is dedicated to a specific project: 99 and Greenburg Road intersection improvements. This project will solve, in conjunction with the 99W and Hall Boulevard improvements, a significant bottleneck on Highway 99W. The WES Commuter Rail forms the recognition of Tigard by the commuter as a community where we can anticipate transit-oriented development. (once light rail is established and we get the integrated transit corridor, we will be looking at some realities of development in the Downtown and in the vicinity of Highway 99W. The ridership on WES is about 6,000 per week. One of the biggest issues has been the noise from the horn; the cities of Tigard and Tualatin have workedtogether to try to resolve this. Tigard has worked with Lake Ostwcgo staff to resolve signal controller issues at the Bonita Road crossing. Tigard shares a boundary with Lake Ostl-e o. There are matters that could be worked on; in particular, capacity and improvements on the freeways. Bonita Road and Durham Road are also quite congested. Community Development Director Bunch referred to some "Fact Cards" that show that within the City of Tigard, we have the four or five highest traffic count areas in the entire state - traffic volume and congestion are big issues. In the next Regional Transportation Plan, the City of Tigard looks forward to working with Lake Oswego to resolve these issues. SPECTAT,'tr1 c;1 rTC TIGARD/LAKE / OSWEGO CITY COUNCILS MINT TTt - MX 26, 2009 City of Tigard 1317-5 : 'N ] f LH Blvd., Tiprd, aR 97223 503-639-4171 1 w%m.dgard-or;gov Page - 6 - of 1.3 8:06:11 PM Mayor Dirksen commented: that along with the intersection improvements on Highway 99W, there are three traffic controllers for 99 in the City of Tigard that do not "talk to one another." One of those controllers is at 99W and Highway 217, which means that the traffic signals at 217's interchange and those on Hall Boulevard are not synchronized. The City of Tigard recently receive a grant to replace the entire traffic control system the full length of Highway 99 from I-5 to Durham Road with a single, state-of-the-art interactive/reactive control system to adjust for traffic levels at certain times of day. 8:07:30 PM Mayor Hoffman said he trunks the high-capacity transit projects in the region are lined up as: ® 1-205 Light Rail Transit (Clackamas Town Center) ® Portland Sheet Car Loop on the east side * Milwaukic Light Rail 0 Lake Oswcgo Street Car * Barbur/99W Light Rail $ Light rail extension - Oregon City w Powell Avenue street car Mayor Hoffman said that to the extent Lake Oswego could support Tigard in its efforts to get light rail along Barbur, perhaps Tigard could support Lake Oswego for the streetcar. Both jurisdictions would get what they want in the correct order and timeftame. The corridors are important to Tigard, Lake Oswego and the region since that is where the development appears to be headed. Mayor Hoffman said the Clackamas Town Center/Washington Square line (using the Pacific & Western line, which goes through Lake Oswego), is something that needs to be monitored. Mayor Dirksen asked what the feeling is on the Lake Oswego City Council and among Lake Oswego citizens about supporting that line. Council President Jordan advised, "frankly, I don't think many people in Lake Oswego have it on their radar yet It may be on Metro's radar, but it is not on Lake Oswego's residents' radar." Mayor Dirksen said he could appreciate that and said he was startled when this line appeared on the list; it was not one he anticipated. However, it does make sense. Council President Jordan commented she attended a meeting recently and the Portland representative was excited about connecting to Lake Oswego and Tigard; however, there was also the comment regarding the Barbur Boulevard "stretch" where there is no redevelopment district to help them with financing or with matching funding for light rail projects. All light rail projects in the past have had money "cobbled" together from a lot sources. It is getting more difficult to assemble the large sums of cash to receive matching funds. R:11: n p7\1 Tvlayor Dirlisen commented he received information at the JPACT retreat showing the history of all of the light rail projects ;hat have been clone in the Portland Metro region and the sources of funding. Funding sources varied considerably from project to project. 8:1.1:52 PM Mayor Dirksen said one item that came from this JPACT retreat was that the interstate highway system was supported by the federal government in the 1950's and 1960's. We should lobby for a higher degree of involvement from the federal government (in the past, it has been about 60 percent). a + ri I, Al f .F.Ttr,;r - TIGAE D/LAIIsE OS EGO CITY COUNCILS ArrfVUTL -.ivt'A~' -'nag City of Tigard 1 125 SWHall Blvd.,'rigard, flit 97223 1 503-639-4171 1 www.tigard-or.gov Page - 7 - of B 8:12:42 PM Councilor Buchner advised she used to live in the Barbur Boulevard area. One of the rectu ng istiues was the fact that part of Portland was being ignored. All of the money for redevelopment was going to other parts of the City. She referred to the problem for this area identified by Council President Jordan and suggested it might. be -,vordinvhile to suggest to both the Portland City Commission and Portland Development Conunission that it is tune to reinvest in southwest Portland. 8:13:46 PM Councilor Hennagiu said he was the Lake Oswego representative on the strike force beginning in 1986 that decided to purchase the Jefferson Street railway line when it was abandoned to preserve it for possible future use for mass transit. He said he was active and the President of the "Friends of the Trolley." For the last 15 years he has been approached by people that it might be better to connect Lake Oswego to light rail over the bridge and into Milwaukie rather than coming down Macadam and through John's Landing, He said people have also talked to him for a number of years about using that rail line as a commuter line to connect Lake Oswego to Washington Square. Mayor Dirksen said there are always alternatives, which snakes it necessary to perform studies to determine the best course of action. 8:15:36 PM Council President Jordan said there was an estimate for using the bridge as a light rail connection to bring it from Milwaulde to Lake Oswego (rather than using the trolley) it was several million dollars more than the trolley. 5:16:11 PM Mayor Hoffinan summarized that he thinks it is important for Lake Oswego to support Tig-arrd's efforts in terms of bringing light rail down 99W. It would be helpful for Lake Oswego if Tigard would support their streetcars as they enter into this next round to seek federal money. Mayer Hoffman observed that it is interesting as to how much investment Tigard is putting into the downtown to get the light rail here. City Manager Prosser pointed out that Tigard is not investing in the downtown to get light rail here; we are investing i the downtown because we want a strong, vibrant downtown and light rail is a tool that helps us achieve that. Mayor Dirksen added that a similar distinction had to be made when working with the University of Oregon students. The students were saying, "these are the things you need to do to the corridor in order to make light rail work." Mayor Dirksen told the students that light rail is not a goal - light rail is a tool to achieve a goal of having a corridor that works. 8:17:53 PM Community Development Director Bunch said Tigard has learned a lot from Lake Oswego; i.e., the patience, tact, and skill: it took to redevelop the downtown. This effort took about 14 years. Mayor Dirksen commented that Lake Oswego's successful downtown did not happen "overnight," but they are seeing results. Tigard will also see results in the years ahead. 9:18:45 I'M 4. FINANCE CHALLENGES/SOLUTIONS- DISCUSSION Finance and Information Services Department Director LaFrance reviewed the approved budget for the City of Tigard, which will be presented to the City Council on June 9 for adoption. A copy of the PowerPoint presentation is on file in the City Recorder's office. Lake Oswego City Manager McIntyre commented on the Lake. Oswego budget process: Significant changes were made this last year to the budget process: format, layout, and fund structure. SPECIAL MEETING - T ? A 1, 0 /L?~ ICE t ? Wyk C +7 C IT') 1: 0 r ; rIL:S MINUTES - MAY 26, 2009 City of T:.. rd 13125 S Hall Blvd,, T, . , J, OR 97223 5C'(, 9-4171 www.tigard-or.gov I Page - 8 - of 13 • Previously, Lake Oswego had a multiple fund structure that was funded through property taxes. This year there is only a General Fund, which is the government services fund. The citizens' budget committee approved a $72 million budget and about $42 million is in the General Fund for Police, Fire, Parks and Recreation, Administration, Library, Community Development, and a portion of Public Works. It is the City Council's discretion to determine what gets funded at what levels and to identify the services to be provided:. • Lake Oswego formerly followed a two-year budget process and, as of this year, this was reduced to a single- year process. • A better baseline will be available in Fiscal Year 2009/10. • Lake Oswego is relatively financially stable. • Lake Oswego recently was awarded a AAA.. bond rating for sewer bonds. • Labe Oswego is scheduled to adopt its budget in mid -June. Councilor Buehner referred to the Intergovernmental Water Board (IWB) in Tigard. The IWB is an Advisory Committee to the City Council that provides input from our partner cities and the Water District One of the things that helped make the water system financially stable is a rate structure review every year or two. Last summer a four-year plan called for seven percent rate increases each year. This will cover the increases in what Tigard pays for water along with setting money aside in a capital savings plan. This has helped to keep the City from needing to bond for water capital improvements.. Bonds will be needed for the Lake Oswego/Tigard partnership, however. Mayor Di kwa noted that Tigard could take a lesson from Lake Oswego when it comes to the process to get a good bond rating. City Manager Prosser said the last rated bond Tigard issued was in the 1980's. The Library bond was a G.O. Bond, which was sold to the Oregon Economic and Community Development Department - this saved the City a lot of money. 8:39.30 PM Council President Wilson said that Tigard is financially stable. When. Measure 5 passed a few years ago, long- range projections show that Tigard's expenditures will outpace revenue within a short time. We have always been conservative and managed to push off a potential local option levy for voter consideration. Tigard, in this economy, took a "hie' in our Building Division, which was funded entirely with fees. There were cuts to get expenses in line with income. In this budget cycle, the Tigard Budget Committee decided to subsidize the Building Department with a certain amount of General Fund revenue. 8:41:08 PM In response to a question from Council President Wilson, City Manager McIntyre advised that last Thursday was the last day for a number of Lake Oswego city employees due to the shrinking building funds. Four of ten Building Division employees were laid off. Labe Oswego now provides a minimum level of service in the Building Division. He said Lake Oswego, in a diffcf:ent forum, would like to talk to the City of Tigard regarding whether there are opportunities to share building services. Mr. McIntyre said he has also talked to West Linn and Tualatin about possibly sharing building services. 8:43:06 PM City Manager McIntyre advised that when they went to secure bonds, they realized they had not raised rates quickly enough. They decided to raise rates ten percent a year for ten years and discovered that this was not enough. Lake Oswego officials then had to decide how to readjust the rates to support a revenue issue and determined they probably would be unable to keep their ,good rating. City Council achieved the AAA rating by approving a 30 percent rate increase and another 30 percent is anticipated on July 1, 2010. Lake Oswego did SPEC AL "\1-77 TTNC - Ti r" t~T) j i.AKE . 0`7 FGa CfTY COLTNCTT_S MINUTES - MAY 26, 2009 City of Tigard 1 13125 S,,, HoU Blvd., T : A, G . r , 22:S -0?, 639 4171 1 xvww u~ and-ongov I Pugs - 9 - of 1.3 not issue revenue bonds; they are issuing full faith and credit bonds against the City's General Fund. They will likely convert to revenue bonds when we "get ourselves realigned." Street Maintenance Fee/Pavement Preservation Program Discussion 8:45:29 PM Councilor Johnson said if street maintenance rates had been raised more consistently earlier on, the City would be able to pay for more consistent street maintenance. When the economy is in a decline, the importance of City services becomes greater, i.e., economic development. Cooperation becomes important among the cities as budgets become strained to look for cost savings so extended services can be provided and funds can be redirected to other projects. 5:46:52 PM Councilor Webb commented that public relations aspects become important. The cities should work together to communicate that we are all working on the same issues. For example, cities in the region are reviewing street maintenance fees. 8:47:32 PM Community Development Director Bunch referred to a booklet distributed to the City Councils regarding Tiard's Street Maintenance program. It is vitally important to get the message out regarding the need for infrastructure. He revicwcd Tigard's program to engage the public in a dialogue about the street maintenance fee. 8:49:53 P There was discussion about cities that have begun street maintenance fee programs and the courage it took to begin this type of a program. The smaller cities have taken this action, while the City of Portland has not. Council. President Jordan said the City of Portland wants to institute a street maintenance fee, but they will call it a street utility fee to take care of pavement .maintenance, sidewalks, bike paths, and trails. Community Development Director Bunch said that right-of-way (collector streets) is part of the proposed program for Tigard. This is essential because we have a multi-modal transportation system. He observed that Lake Oswego has quality right-of-way areas. ~f}: 1 I'M Mayor Dirksen said one of the alternatives suggested at the JPACT retreat was that a regional street utility fee be enacted to replace gas tax dollars so the gas tax dollars could be used elsewhere. Many of the cities indicated they were not enamored with this idea. 8.51:19 PM Community Development Director Bunch commented cities used to be able to multi-task with the gas tax, however, this is no longer possible. We have capital investment, street maintenance, and pavement needs. Street maintenance includes sweeping, picking up debris, dealing with signs, etc. Pavement maintenance is taking care of the road itself and the capital investments are improvements. It is important for us, from a management perspective, to try to develop separate funding sources for each of these areas of need. 8:52:51 PM Councilor Johnson said the public outreach is particularly important on something such as street maintenance. Additional public education areas (preventative maintenance) were noted. SPECIAL MEETT7NM, -TT (3 J,'7) JT , k I, F Cld7,Y7f-, 0 CITY COUNCILS MINUTES MAY 26, 2009 City ofTigard 13125 SW Hall T'~i.d., Tigard, G z,-'--_3 1 56_'-639-4171 1 wwmtigaid-or.gov ( page -1D - of B 13:53:47 PM Councilor Webb noted Lake Oswego faces some of the same problems as Tigard. Hall Boulevard is a state highway and is a "mess rigght now" and people think that the City of Tigard is not maintaining its streets. Mayor Hoffman commented a similar situation exists for Lake Oswego with Highway 43; however, it is in relatively good shape. The situation is similar with County roads as well. 8:54:21 PM Councilor $uelmer asked about Lake Oswego's fee structure for pavement preservation in terms of percentages charged for residential and commercial.. Mayor Hoffman said he does not recall the specifics regarding the breakdown between residential and business. He said there was a lot of discussion with the commercial representatives arguing that they were paying too much. The calculation formula for the street maintenance fee for lushness was derived from the transportation system development charges (trip generation manual). He said tliere teas a compromise applied with more being placed on residential than commercial. ,~:`i0:05 PM State Transportation Package City Manager Prosser advised Tigard has been fallowing this bill very closely. The current structure is a six-cent state gas tax increase and an increase to vehicle registration fees, which will provide an additional $300 million a year for projects. A list of specifically identified projects was included. The bill provides for some lottery- backed bonds for some projects. The City of Tigard has been talking to our legislators to obtain state funding to do the alternatives analysis and environment-al impact study for the Highway 99W corridor high-capacity transit (state share $2.5 million, federal share 2.5 million and local share S2,5 on). This analysis and study was not identified in the bill and is something the City of Tigard is "nervous about" However, the Oregon Transportation Commission has identified federal funds from the Surface Transportation Program can be used for plannaing transit projects (there is $25 million). City Manager Prosser said he understands there will be money in that portion of the state transportation-financing package for the state's share of the Highway 99W studies - but it is nova done deal. Tigard will monitor this closely. 8:58:45 PM City Manager Prosser said the gas tax includes a moratorium can any new or increased local gas taxes. Initially the state legislature was talking about preempt' local gas tax authority. The City of Tigard is concerned about its three-cent local gas tax. If the state had preempted existing local gas taxes, the state gas tax would need to be tine cents to replace Tigard's revenue. This drives home the point that Tigard, and likely the entire Metro area, is a net-exporter of gas tax revenues. This is an issue. Unfortunately, when statewide funding decisions are made, the Metro area does not receive its fair share. This concerns the City of Tigard and we will continue to follow up. 9:00:04 PM The City of Tigard has been inviting the Region I OUOT administrator (initially Matt G=ett and now Jason Tell) to a Council meeting on a semi-annual basis to discuss issues. 9:00:43 PM City Manager Prosser said esistin;; law allows counties in the Metro area to impose a local registration fee. It is a strange structure. For example, if Washington County wanted to have a local vehicle registration fee, they would first have to get the appro.=al of Clackamas County, Multnomah County, Metro and (possibly) Portland. This structure was called the "spider web" - it has been cleared away and will no longer be part of the state law when the package is approved 'CC".I_'.L ',,fFPTT'ti t; - TIGAF, )!L AKE OS-kK'LGO GIT ~ c'T" 1,NCILS MINUTES -MAY 26, 2009 City _u l-ga _1 13125 ` f all v(L, Tig.ird, OR 97223 1 503-639-4171 1 www.tigard-or,gov I Page -11- of 13 9:01:31 P Mayor Dirksen said that after the passage of the transportation package, any future local gas tax would only be able to be enacted by a vote of the people; that is, the City Council would not be able to enact a gas tax by its own authority. 9:01:58 PM Council President Jordan said she believes the bill still contains a special dispensation for Clackamas and Multnomah County to do a registration fee directed toward improving the Sellwood Bridge. This would not be a part of the moratorium on local, additional taxes. This will impact Lake Oswego residents. 9:02:57 PM In response to a question from. Councilor Webb, JPACT has recently considered tolling as an option. The feeling was that tolling might make sense to pay for specific projects or facilities (i.e., Columbia River crossing or Highway 217 on new lanes). There was concern that using tolling as a general form of revenue collection was not well supported. This is accepted in the eastern half of the United States; however, in the west it is not politically accepted. 9:04:27 PM Councilor Buchner referred to the possibility that ODOT would reallocate its districts. Mayor Ditksen said this did not remain within the bill. Councilor Buchner strongly advised Lake Oswego to talk to their representatives. Our population in District 1 has been going up quickly and our relative share of state funds from ODOT has remained the same. 9:05:13 P-\f 1~,Iayor Dirksen advised that the League of Oregon Cities has CIT Lted a task force to talk about state and city relationships. Meetings have been held all over the state. In July there will be a meeting in Troutdale and a meeting in Tigard. Mayor Dirkscn said he asked the task force to consider holding another meeting in the Portland metre area. One of the things that has come up so far as part of that discussion is cities', counties', and districts' relationship with ODOT as a No. 1 topic of conversation. In the next legislative session, there might be support to consider a change to the model used to distribute monies from the state and federal government. The state is much more utban than it was at one time. 9:07:20 PM In response to a question from Council President Jordan, Mayor Dirkseil advised the City of Tigard is paying the University of Oregon Architectural School for their assistance. Community Development Director Bunch added that the U of O Portland office has a research lab and they are interested in how the entire urban system works, including the suburbs. The City of Portland has been studied, planned and designed. - but the real future of urban areas are these vast suburbs. The school is looking for practical experience. The U of O in Eugene, through their neighborhood lab, has done some work for Lake Oswego and the Lake Grove neighborhood. The City of Tigard would be happy to make introductions. The U of O also has an excellent journalism/communication school and one of their areas is "strategic messaging." 9:09:51 PM Councilor Buchner asked about Lake Oswego's policy on annexation relating to islands. Mayor Hoffman shared some of the history in Lake Oswego concerning annexation. In about 2000 they approached unincorporated areas of Lake Oswego for annexation and these efforts were unsuccessful. Councilor Hennagin advised Lake Oswego annexes one parcel at a time. Mayor Dirksen confirmed this is similar to what Tigard does. Councilor Hennagin commented that this method of annexation results in a checkerboard effect and _ S-'P 7CIAL MEETING, - TTGAPD /T, ?ITM 03V-7rn CM, i70L7'JCTT,C MT NI-TE3 -'STAY 26, ? Tr City} of"Iigar, t 13125 SW HallBlvd.,'1"s"paT-d, 0' 7 ~ 5G-1-6, ~-41', 1 1 tivN1-.qty-,-„d-c-,.gov 1~- of 13 takes a lot of staff time. Mayer Hoffman said the Lake Oswego Council plans to discuss annexation in the next 60-90 days to reexamine the policy of piecemeal annexation and whether to consider another approach. 5> Mayor Dirksen thanked the Lake Oswego City Council for meeting with the. Tigard City Council. He said he hoped this could happen again. Mayor Hof&nan invited the City Council to Lake Oswego for the next meeting. 9.12.30 PM Joint meeting concluded. Council meeting recessed. 5. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 9:25 p.m, under ORS 192.660(2) (d) to discuss labor negotiations. ' Executive Session concluded at 9.55 p.m. and the City Council met in open session. Motion by Mayor Dirksen, seconded by Councilor Webb, that the e would be no Cost of Living Allowance increase in the upcoming fiscal year for non-represented employees. Three floating holidays would be granted to non-represented ernployec4. Discussion on the motion: Council members asked that the non-represented employees be advised that the City Council members are appreciative of their willingness to forego the cost-of-living allowance next fiscal year. The motion was approved by a unanimous vote of Council present; Mayor Dirksen Yes Council President Wilson Yes Councilor Buebner Yes Councilor Henderson Yes Councilor Webb Yes 6. ADJOURNMENT: 9:57 p.m. Catherine Wheatley, City Recorder Attest: Mayor, City of Tigard Date: SPECIAL MEETING -TIG.AFt)!L,AIIt ()~;'EGC' CITY COUNCfLSMINUTES -MA"k:D, 2009 City of Tigard 1 13125 SW Hall Blvd., Tigar+l, OR 972L.3 1 503-639-4171 1 www.figard-or.gov I Pag: -13 - of 13 Agenda Item No. Meeting oE_ COUNCIL AGENDA ITEM SUMMARY City Of Turd, Oregon Issue/Agenda Title A rove Extending the Intergovernmental A cement with Metro Providin Police Department Su ort for the Enforcement of Metro's Ille l Disposal Ordinance Prepared By: Chief Bill Djdpk n Dept Head Approval: C City Mgr .Approval:, ISSUE BEFORE THE COUNCIL Should the City Council approve extending the Intergovernmental Agreement (IGA) with Metro through June of 2010? STAFF RECOMMENDATION Approve the extension of the IGA with Metro. KEY FACTS AND INFORMATION SUMMARY On August 14, 2007, the City Council authorized an Intergovernmental Agreement with Metro for the City to assign a police officer to provide general investigative law enforcement service to enforce Metro's code and regulations with regard to solid waste flow control and management. Metro has looked to the local law enforcement community to provide this service rather than use their own staff, The program proved to be successful and a second officer was added to the program in November of 2007. The officer's primary duties are surveillance and investigation of suspected violations of environmental laws, rules, and ordinances. If approved by Council, this action would extend the Intergovernmental Agreement through June 30, 2010. There is no impact to the General Fund as the City is reimbursed by Metro. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS N/A ATTACHMENT LIST Intergovernmental Agreement with Exhibit 1. FISCAL NOTES The City will be fully reimbursed for the services provided by the two positions, including a 10% fee to cover the City's cost of administration. 600 ICE Grand Ave. www,oregonmeti*o.gov Portland, OR 97232-2736 503-797-1700 503-797-1804 TlDD 5€13-797-1797 fax Metro People places. Open spaces. June 16, 2009 Tom Imdieke Tigard Police Dept. 13125 SW Hall Blvd. Tigard, OR 97223 RE: Metro/Tigard contracts for fiscal year 2009-10 . Dear Mr.' Imdieke: Enclosed are three copies of the new Metro/Tigard IGAs for fiscal year 2009-10. The contracts are signed on our side and ready for signatures from Tigard. Please return two of the copies after they receive the necessary signatures on your side. There are only minor changes from the current contract. I have also included a redline version so that you can easily see what those changes are. Please phone me at (503) 797-1678 if you would like to discuss anything related to these contracts. Sincerely, Steve Kraten Solid Waste Enforcement Coordinator SKh;I Enclosure: Intergovernmental Agreement cc: Roy W. Brower, Solid Waste Enforcement and Compliance Manager . Darin Matthews, Procurement Manager SAREWratenTontraciffigard PD1ltndiekeIGA cvrttr-%1609.doc Queue Tigard Contract No. Metro Contract No. 0000929284 INTERGOVERNMENTAL AGREEMENT This Intergovernmental Agreement ("Agreement.') is made, under the authority found in ORS 190.010, et seq., and ORS 206.345 between the City of Tigard . ("TIGARD") and METRO. RECITALS WHEREAS, TIGARD.is a political` subdivision of the State of Oregon and is a unit of local government authorized to enter; into intergovernmental agreements pursuant to ORS 190.010, et seq.; and WHEREAS, METRO:is°an Oregon municipal corporation' formed and operating under state law and the Metro Charter, and is aunit of local government authorized to enter into intergovernmental agreements. pursuant to ORS 190.010; et:seq.; and WHEREAS, METRO desiresto contract with TIGARD for the performance of certain law enforcement functions to be performed by TIGARD; and WHEREAS,: TIGARD:. is able:and prepared to provide the services required by METRO under the terms and conditions set forth in this Agreement; now,'therefore, INCONSIDERATION of those: mutual promises:arid the terms and . conditions set forth hereafter:.and pursuent:,to-the provisions of ORS chapter, 1,90, the parties.agree to be, bound as follows: 1. TERM: The term of this Agreement shall be from July 1, 2009, through June 30, 2010. . 2. TERMINATION: This Agreement may be, terminated as follows: . a. Any partyto this Agreement. may terminate this Agreement for its convenience acid without penalty uponthirty (30) days written notice of its intention to .terminate b. If METRO is unable to appropriate sufficient funds to pay TIGARD: for its services under this Agreeriment;:METRO must notify TIGARD and the Agreement shall terminate as of'the end of time last fiscal year for which such appropriations, are evallable: . C. Any obligations arising prior to time date of termination survive the termination, including any obligation to defend and indemnify any other' jurisdictions. 3. INDEMNIFICATION; Subject to the conditions and limitations of the Oregon Constitution, and the TigardlMetro 1GA Page 1 of B FY 2009-2010 Tigard Contract No. Metro Contract No. 0000929284 Oregon Tort ClaimsAct;`.ORS 30.2GO'throug430:300; TIGARD shall indemnify, defend and hold harmless METRO from and against all liability, loss, and costs arising out of or resulting from the acts of TIGARD, its officers, employees, and agents in the performance of this Agreement. Subject to the conditions and limitations of the Oregon Constitution and the Oregon Tort Claims Act, ORS 30.260. through 30.300, METRO shall indemnify, defend, and hold harmless TIGARD from and against all liability, loss, and costs arising out of or. resulting from the acts .of METROS its`officers, employees; and agents in the performance of this Agreement. 4. ADHERENCE TO LAW: Each party must comply with all.federal, state, and local, laws and ordinances applicable to this Agreement. 5. ACCESS TO RECORDS. Each party must have access to the books, documents, and other records of the other parties related to this Agreement for the purpose of examination, copying;.and audit,•unless:otherwise limited by law. 6. ENTIRE AGREEMENT: This Agreement and Exhibit 1 constitute the entire agreement between the parties. This Agreement may be modified or amended only by the written agreement of the parties. 7. ATTORNEY FEES: In the event a lawsuit is filed to obtain performance of any kind under this Agreement, the prevailing party is entitled to additional sums as the court may award for reasonable attorney fees, all costs, and disbursements; including attorney fees, costs, and disbursements on appeal. 8. SEVERABILITY: The parties agree that, if any term of this Agreement is declared by a court to be illegal'or in conflict with any law, the validity of the remaining terms will not be affected. ` 9. NOTIGES:. The parties must :send any notices, bills;.invoices,,reports, or other written communications required.. by this Agreement through the United States Mail, first-class postage paid, or personally delivered to the addresses below: Tigard -Metro; Craig Prosser 'Margo Norton".. .City Manager Finance and Regulatory Services Director 13125 SW Hall Blvd 600 NE Grand: Avenue . Tigard, OR 97223 Portland, OR 97232 INVESTIGATION 10. TIGARD shall provide two TIGARD police officers ("Officers") -for general investigative law enforcement service to METRO at METRO'S.direction: This service shall include: (a) Enforcement of tf e METRO•code a.hd regulations,...including without Tigard/Metro EGA : Page 2 of 8 FY 2009-2010 Tigard Contract No. Metro Contract No. 0000929284 limitation .provisions related to flow control investigation, illegal dumping investigation and solid waste management;:. (b) Random and directed surveillance of per ins collecting, transporting, storing, treating, and disposing of solid and liquid waste to ensure such persons are complying, with. the METRO code and regulations; (c) Assistance with investigation, case preparation, :and prosecution :in cases involving offenses (including without limitation fraud, racketeering, and material :breach of contract) :allegedly.committed. by vendors;: contractors,'. :orsubcortracto.rs doing business with.ME.TRO. or by facilities, firms or individuals subject to:METRO ordinances and 'regulations; (d) Investigations of suspected violations of environmental lavers, -rules, and ordinances; and (e) Other general investigative work as requested by METRO. 11, During the.existence .of .this.Agreement, the Officers shall exercise such., authority as may:be,vested.by iaw.:or by terms of this Agreement, including full power and authority to cite,, arrest, and take other, enforcement'action for violations of all METRO code provisions and regulations, including without limitation those reiatin9 to:flow:control; illegal dumping,,.and,solid waste, management. PERSONNEL MATTERS 12. TIGARQ shall: provide; for the. performance of the dudes hereunder two FTE officer positions:. For,the purpose: of this Agreement; .one FTE position means an employee who. is regularly scheduled to work at least 40 hours per week perfgrming the.,services required underthis=Agreement , 13. TIGARD shall, be res onsio:le for assuring that Officers assigned to~ METRO are certified :bytbe,State's Department of.Public Safety Standards and Training and that the-:Officers, maintain such. certification. . 14. For an Officer who has been assigned to METRO for one year or longer, METRO shall pay one-half of personnel costs for absences:;due,to.general law enforcement training. METRO shall not pay personnel. costs for absences due to specialized law enforcement training that does.not:relate directly to ;the services provided under the terms of this Agreement. 15. The Officers shall be and remain employees of TIGARD:: TIGARD shall ensure that the Officers perform their duties in accordance. with,the adrriinistrative and operational procedures of TIGARD. 16. METRO has the right, upon request and for cause stated, to have an Officer promptly removed from assignment under this Agreement and replaced.within three weeks by another Officer meeting the requirements of this Agreement. Tigard/Metro [GA Page .3 of 8 FY 2009-2010 Tigard Contract No. Metro Contract No. 0000929284 17. METROVill not pay wages, salaries, or other compensation directly to the Officers performing services under this Agreement or for any other liability not provided for in this Agreement. 18. TIGARD shall maintain Workers' Compensation insurance coverage for the Officers, either as a carrier insured employer or a self insured employer as provided in ORS Chapter 656: 19. The collective bargaining agreement between the Officers and TIGARD ("collective bargaining agreement") governs all matters related to benefits, hours, vacations,. sick leave, grievance procedures and other conditions of employment of the Officers. 20. The collective bargaining agreement and the TIGARD personnel rules govern all labor disputes arising out of this Agreement. 21. The Officers may be absent from duty for various reasons; including but not limited to vacation, holidays, illness, training, leave'af absence, and administrative Ieave'in accordance with the foregoing acknowledgment* (a) TIGARD will not be responsible or otherwise obligated to replace an Officer who is absent due to paid accrued leave, including without limitation vacation, holiday, sick, and training leave. TIGARD will make a good faith effort to schedule planned absences to minimize the impact on its ability to perform under this Agreement acid to provide a replacement in the event that an absence is: anticipated to last longer than three`weeks. (b) TIGARD may invoice'METRO and METRO shaill`- ay, the personnel costs of an Officer absent on vacation or sick leave, up to a total combined annual maximum of 120 hours, onl 'f the Officer has been asst ned to loci ` METRO far ger MET 'h a pay persorinelosts for six months or . hll any Officer absent during thefollowing nine holidays when METRO'S offices are closed: (1) New Years Day; (2) Martin Luther King Day; (3) Presidents'- Day; (4) Memorial Day; (5) Independence Day; (6) Labor Day;' (7) Veterans Day; (8) Thanksgiving Day; and (9) Christmas Day. OFFICE SPACE. 22. METRO shall provide the Officers with office space and shall pay the costs for Tigard/Metro 1GA Page 4 o. f. FY 2009-2010 Tigard Contract No. Metro Contract No. 0000929284 utilities including without limitation telephone costs, at METRO's premises :or at,a site mutually agreed upon by TIGARD and METRO. EQUIPMENT PURCHASE, USE AND DISPOSITION, 23: The. parties will purchase materials and supplies, necessary for this Agreement as provided in this section. "Materials" includes items with a. unit `cost of $1,000 or more, and "supplies" includes items with a unit cost of less than $1,000. 24. METRO shall purchase :all: materials and. supplies. necessary for the performance of.this Agreement: 25. METRO. shall own all vehicles and equipment. it pu.rchases..for this_Agreement, including without limitatiart capital. equipment: :TIGARQ.shall use::METRO,'s vehicles;and equipment:only.to:perform its.,duties und.er.this.Agreeme:htand shall not use them for any other.ptirpose without authorization from METRO.: ;METRO shall pay fuel and maintenance costs for its vehicles. Except as provided in paragraph 26, upon termination of this Agreement; TIGARD shall return all materials and supplies to METRO. 26. Consistent with Metro Code Chapter 2 04:064, upon termination of this. Agreement METRO may grant to TIGARD an option to purchase from METRO any.orall remaining materials and supplies purchased for this Agreement at a price mutually agreed upon: by the-parties, not,to exceed.the fair market,value of- the items..at the times of purchase. TIGARD agrees to give METRO. notice. of TIGARD's intent to exercise this option within 60 days following termination of this Agreement. CONTRACT COSTS:. 27. METRO shall pay TIGARD for all costs:as set forth in this Agreement. By. April 1 of each year, TIGARD shall provide METRO with a good faith projection of the cost of this Agreement: for the following fiscalye:a:r (July:.1 to J.une.30): The parties shall agree. on.the amount paid by.METRO for the.:terfn of the Agreement before each anniversary date of the execution of this Agreement. 28. For the Agreement' beginning July 1; 200.9, METRO will pay:;TIGARD no more than $2'12,180, unless additi6h l services are requested or directed by "!METRO.:' This amount includes all fees, costs, and expenses to which TIGARD is entitled for the term of this Agreement' 29. Exhibit 1 yid et.for the Agreement prepared by METRO. TIGARD shall ~s~~hr B4 submit iternjzed billings to,METRO no more than 15 days after the end of each quarter of the. contract y 'r, and METRO shall make payment to TIGARD within 30 days of receipt of approved billings. Tigard/Metro 1GA Page 5 of 8 FY 2009-2010 r Tigard Contract No. Metro Contract No. 0000929284 DISPUTE RESOLUTION— 30. If a claim, controversy, or dispute arises out of this Agreement, the complaining party shall attempt to resolve amicably by phone or in person. If 'unable to resolve, the~party shall give written notification to the other party of the nature of the claim'and'the remedy requested within 10.' days of the incident that forms the basis of the dispute or when oral discussions are not productive. 31. Oregon law shall govern this Agreement. The parties shall resolve all claims, controversies, or disputes that arise out of this Agreement by arbitration in accordance with the arbitration rules of the Arbitration Service of Portland or the American Arbitration Association. The party who first initiates arbitration shall designate an arbitration service by filing a claim in accordance with the rules of the organization selected: Such arbitration shall take place in Portland, Oregon, and any judgment upon the award rendered pursuant to such arbitration may be entered in any court having jurisdiction thereof. CONTRACT ADMINISTRATION 32. The designated representative of the City of Tigard will represent TIGARD in all matters pertaining to administration of this Agreement. 33. METRO designates its Finance and Regulatory Services Director or her designee-to represent METRO in all matters pertaining to administration of this Agreement. CONTRACT MODIFICATION AND THIRD PARTY RIGHTS 34. This Agreement may be amended by agreement of the parties Any amendment. to this Agreement shall be effective only when incorporated herein by written amendments and signed'by'both METRO and TIG 35. This Agreement shall not be deemed to vest in any third party any rights, nor shall it'be deemed to be onforceabie by tiny third party in any. legal, equitable, or administrative proceeding whatsoever. IN WITNESS.WHEREOF, the parties have caused this Agreement to ,be executed by their duly appointed officers on..the, date written below TIGARD METRO By: By - Craig Prosser Il/l;cha ; Jordan City Manager chief perati'' g fficer Date: Date: Tigard/Metro IGA Page 6 of :8 FY 2009-2010 Tigard Contract No. Metro Contract No. 0000929284 APPROVED AS TO FORM: APPROVED AS TO FORM: Metro Attorney B gy Timothy V. RamO; y.. elle elli Tigard Counsel Senior Metro. Attorney Date: Date: Tigard/Metro IGA Page 7 of .8 FY 2009-2010 51 1. Tigard Contract No. Metro Contract No. 0000929284 Exhibit 1 Metro Regional Solid Waste Manageazaerlt f FY 2009-10 Personal Services Detective: Wages $136,704 Benefits 54,539 Total Personal Services $191,243 Clothing Allowance $1,200 Equipment Allowance 100 Total Materials & Services $1,300 Administrative Fee $19,637 Total Budget $212,180 S-,\UM\kmtenlContractslTigard PD\Tigard IGA_ FY2004-201 O.doc Tigard/Metro IGA Page.8 of 8 FY 2009-2010 . Agenda Item # 1, 3 G- Meeting Date Julv 21, 2009 LOCAL CONTRACT VIEW BOARD AGENDA ITEM SUMMARY Cite Of Tigard, Oregon Issue/,Agenda Title A,, vard of Contract for Installation of Pavement Overlay on Various City Streets under the FY 2009-10 Pavement Iyla'ui: i 1,ii i_ n ten ance Proaam Prepared B3,. !T, nib _NT nigh Dept I -lead g~rc~v..?: - - Cif}' I r a p roval: Kj ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall flat Local Contract Review Board, by motion, approve a contract award for installation of pavement overlay on various City= streets under the FY 2009-10 Pavement Major Maintenance Program? STAFF RECOMMENDATION Staff recommends that the Local Con tuac:t Review Board, by motion, sipprove a contract award to Eagle-Elsner, Inc. in the amount of $656,436.90 for construction of the Pavement O~-crl:t\ project, KEY FACTS AND INFORMATION SUMMARY • This project is the second phase of a two-phase project, FY 2009-10 Pavement Major. Maintenance Program. (PIv61P). The program is funded through the Street Maintenance Fee Fund to protect the City's investment in the street infrastructure. • The first phase is the applic-.=.tion of Slurry Seal on various City= streets. Slurry seal protects streets that start showing signs of cracking a tic] raveling. A construction contract for Phase I was awarded in the Council meeting on July 14, 2009. Phase 11 (this project) is the installation of pavement overlays on streets that have pavement deterioration due to large traffic volumes and/or lack of rock siipport underneath. Please refer to the attached map for locations of the streets proposed for pavement overlayF, ® The Pavement Overlay project was advertised for bids on June 30, 2009 in the Daily Journal of Commerce and on July 2, 2009 in the Tithes. Addendum No.1 was issued on July) 9, 2009 to clarify the quantities of the "Project Signs" and "Cold Plane Pavement Removal" bid items. Bids were publicly opened on July 14, 2009 at 9:30 AM and the bid results are:. r Eagle-Elsner Sherwood, OR $656;436.90 (lowest bid) Knife River Portland, OR $665,631.05 NW Kodiak Construction Sherwood, OR $680,964.95 Baker Rack Resources Beaverton, OR $703,416.70 Brix Paving Sherwood, OR $704,724.20 I<F Jacobsen Portland, OR $797,935.97 Engineer's Estimate Range $630,000 to $690,000 • Staff has rep icxcd all die bids submitted and has detennined l .-.,,file-Elsner's bid is responsive and reasonable. Staff recommends approval of the contract award to this lowest bidder. o Upon Council approval of the contract and after the Notice to Proceed has been issued, tlhe contractor will have 45 calendar clays to complete the work. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS Thus low cost project meets Goal No. 12, Transportation, of the Comprehensive Flan, by malting street maintenance a priority as specified by the Plan. ATTACHMENT LIST Project Location Mal) FISCAL NOTES The Pavement Overlay and Slu, i , Berl projects are funded through the Street Maintenance Fee Fund in the amount of $776,000 in the 1' r' 2009-10 CIP. 115,000 will be reserved for the Slurry Seal project leaving $$658,000 in the budget. This arnount is sufficient to award a contract of 656,436.90 to Eagle-Plsner, Inc. FY 2009-10 PAVEMENT MAJOR MAINTENANCE PROGRAM Asphaltic Concrete Overlay q RFD R F~ER RDA? 4 ° CE ~Gp{(}LU`~ ON WA VFjNrr,R.a CT ~A P. .,41rooD LANDAU ST 4 cASCALrE 804 J o o tai ~ ....1 h 4 q WOOD ..Jt UST ST v ~ ~ rte, cr°~ ~ ~ MAPLELFAF ST A G~ R colToNwooD LN NORTH p e~~-y OAK ST It TK~D DAKOTA 1 QAK ST r- S a q M"7ANTTA SF y e ~ ~ e TtMD PL NORTH IbAKD f q q FAIRHAV£ N WAY e BURLXFlGHTS DR a RDEN PARK PL Q{ ~4 HILL 47EW ! T1GAl7 ST G 4 GT 4 DAWN ~ZWEW T q XQ q q I 7.0,::rsT ESl'~stllrns L11 Agenda Item. # Meeting Date ul 21, 2009 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Consider the Purchase of Five New Patrol Vehicles Prepared By. Dennis Koellem- eier Dept Head Approval,~j- City Mgr Approval: ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the LCRB approve the purchase of five new patrol vehicles? STAFF RECOMMENDATION Staff recommends purchasing the vehicles. KEY FACTS AND INFORMATION SUMMARY ■ For operational, financial, and safety reasons, the City of Tigard follows a vehicle replacement schedule based on industry standards regarding length of service, and maintenance and repair costs. ■ Based upon this schedule, there are a total of five patrol vehicles due to be replaced this fiscal year. ■ The vehicles will be purchased through the State of Oregon contract, thus assuring competitive pricing and saving the City the cost and time of preparing a solicitation: OTHER ALTERNATIVES CONSIDERED The LCRB could choose not to purchase the vehicles and could direct staff on how to proceed with vehicle purchases. CITY COUNCIL„ GOALS None ATTACHMENT LIST None FISCAL.. NOTES Assumi~-ig the patrol vehicles are ordered by July 31, 2009, the cost of each patrol vehicle will be $23,152 for a total purchase price of $115,760. The cost will increase by $1,250 per vehicle as of July 31, 2009. If approved, staff intends to place the order immediately to avoid the price increase. There is $125,000 in the FY '09/'10 budget for this purchase. Agenda Item # Meeting Date July 21, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Discussion with Citizens on the Formation of an Aquatic District to Fund the Operation of T' ard-Tualatin School District's Swinanin Pools Prepared By: Dennis Kbellermeier Dept. Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Receive a presentation from a citizen group interested in forming an aquatic district to fund the operation of the Tigard- Tualatin School District's swimnnirig pools. STAFF RECOMMENDATION Receive presentation and participate in the discussion. KEY FACTS AND INFORMATION SUMMARY • The Tigard-Tualatui School District (ITSD) owns and operates two swim centers located at Tigard and Tualatin High Schools. • The school district's projected budget can no longer support the operation of the pools and the cities of Tigard and Tualatin are not able to take over operation since they do not have money in their respective budgets. • TTSD is willing to coordinate with an interested citizen group to keep the pools open and maintained long enough for the group to develop a long-term, stable funding source and take over the management operation for both swim centers. • The citizen group would like to develop an aquatic district pursuant to Oregon Revised Statues (ORS) Chapter 198 to establish a permanent tax levy that will support the operation of the pools it definitely for use by the district's residents. • ORS Chapter 198 requires approval by resolution of the City Councils of all four cities within the school district (Tigard, Tualatin, Durham and Ding City) before a petition to form a special district can be filed with the county. • The citizen group has prepared a draft resolution for the Council to consider, along with a preliminary fact sheet and an economic feasibility statement. Those items are attached for reference. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GoALs None ATTACHMENT LIST • Draft resolution • Preliminary Fact Sheet • Economic Feasibility Statement FiscAL NOTES There is no cost for the City of Tigard. The earliest date this could appear on the ballot is May 2010. 11fig26Gnstpuh14lg20lwa^+cnoallformsiform dOMIC 4* o9ondo item summery *hest 07,due RESOLUTION NO. RESOLUTION APPROVING PROPOSED FORMATION OF SPECIAL AQUATIC DISTRICT (Tigard-Tualatin Aquatic District) WHEREAS, the Tigard-Tualatin School District ("TTSD") has determined that it is not economically feasible for TTSD to operate the aquatic centers at Tigard High School and Tualatin High School (the Aquatic Centers) on a longterm basis; and WHEREAS, the Aquatic Centers are a valuable resource to the communities of Tigard, Tualatin, King City, Durham, and surrounding unincorporated areas as well as to TTSD; and WHEREAS, concerned citizens seek the formation of Tigard-Tualatin Aquatic District (TTAD), a special parks and recreation district formed pursuant to Chapter 266 of the Oregon Revised Statutes to be managed by a five person board of directors elected at large by the registered voters within TTAD, for the purpose of operating the Aquatic Centers; and WHEREAS, TTSD supports the proposal to form TTAD and intends to allow such a district to operate the Aquatic Centers upon the execution of a mutually agreeable contract; and WHEREAS, the proposed funding for TTAD is a permanent tax levy which would provide a stable funding source for the ongoing operations of the Aquatic Centers if the formation of the special district and the permanent tax levy are approved by voters; and WHEREAS, TTAD will be formed if voters within TTAD approve a ballot measure in the May 2010 election; and WHEREAS, portions of TTAD are within the cities of Tigard, Tualatin, King City, and Durham and certified copies of resolutions of the governing bodies of those cities approving the petition to form TTAD must accompany the petition pursuant to ORS 198.720(l); and WHEREAS, the proposed TTAD appears to provide a viable mechanism for ensuring that the Aquatic Centers remain a valuable resource and that voters should have an opportunity to determine whether or not to form TTAD and consent to the tax levy; NOW THEREFORE, IT IS HEREBY RESOLVED that the City Council of Tigard approves the petition attached as Exhibit 1. INTRODUCED AND ADOPTED by the City Council of Tigard, Oregon and signed by me in authentication of its passage this day of , 2009. CITY OF TIGARD, OREGON By Mayor ATTEST: By City Recorder BOARD OF COUNTY COMMISSIONERS WASHINGTON COUNTY, OREGON tDRAFT] PETITION FOR THE FORMATION OF A SPECIAL DISTRICT (Tigard-Tualatin Aquatic District) Pursuant to ORS 198.705 to 198.755, the signatory hereto petition the Washington County Board of Commissioners to initiate proceedings for the formation of a special district to be called the Tigard-Tualatin Aquatic District. The nature of the proposed special district is a parks and recreation district organized under ORS Chapter 266 with the limited purpose of managing and operating the aquatic centers owned by the Tigard-Tualatin School District (TTSD) at Tigard High School and Tualatin High School. The counties affected by the proposed special district are Washington County and Clackamas County. Washington County is the Principal county as defined in ORS 198.705(17). The affected districts and the principal Act of each affected district are as follows: City of Tigard, ORS Chapter 221 City of Tualatin, ORS Chapter 221 City of Durham, ORS Chapter 221 City of King City, ORS Chapter 221 Tigard-Tualatin School District, ORS Chapter 332 The boundary of the proposed special district is the boundary of TTSD as more particularly described in Exhibit A [to be attached in final version of petition]. The territory in the proposed special district is inhabited. The proposed special district will be managed by a five person board of directors to be elected at large by the registered voters within the special district. The proposed permanent tax rate to support the services and functions of the proposed special district in the manner described in the economic feasibility statement required by ORS 198.719 is 9 cents per thousand dollars of assessed value of real property within proposed special district. The formation of the special district is subject to the following terms and conditions: The function of special district will be limited to managing and operating the aquatic centers at Tigard High School and Tualatin High School. Exhibit 1 Date [Typed Name], Chief Petitioner [Typed Address] Landowner and registered voter in the proposed special district Date [Typed Name], Chief Petitioner [Typed Address] Landowner and registered voter in the proposed special district Date [Typed Name], Chief Petitioner [Typed Address] Landowner and registered voter in the proposed special district Exhibit 1 TIGARD-TUALATI1 POOLS Preliminary Fact Sheet Rev 05/28/2009 - I SITUATION The Tigard-Tualatin School District (TTSD) owns and operates two swim centers, located on the school grounds at Tigard and Tualatin High Schools. The school district's projected budget can no longer support the operation of the pools and the cities of Tigard and Tualatin are not able to take over operation. TTSD recognizes the value of the pools to the local communities and is willing to coordinate with a citizen group to keep the pools open and/or maintained long enough for the group to develop a long-term stable funding and management option for both swim centers. TTSD has proposed that it will pay to keep one swim center open and to "mothball" (close to any use but maintain for future reopening) one pool through July 2010. If no other funding source emerges, TTSD will shut down both pools. This would be irreversible and the community would permanently lose both pools. UTILIZATION The pools support both school district and community use and are typically open 130-150 hours per week (combined). During the school year, about 500 people per day (total) use the pools, of which approximately 20% is school usage and 80% community. During the summer, usage increases to about 1,000 people per day, which is 100% community use. Usage includes school and community swim lessons; high school swim and water polo practices and meets/games; community swim and water polo club practices and meets/games; community fitness, rehabilitation, and exercise classes; open swim for recreational and family use; community lap swim; special-use rentals; and training for law enforcement and water rescue operations. FINANCIAL The pools were built (and later upgraded) using bond funds that will continue to be paid by STATUS TTSD residents through 2016 whether the pools are open or not. The bond was for construction costs only, not operating costs. Operating costs vary, but average about $30,000/month for each pool (utilities, water, chemicals, repairs, personnel, etc.). Revenue from community use flees and rentals typically range from $8,000-$1 0,000/month, for a total net loss of $500,000-$600,000 per year for both pools (combined). The cost to "mothball" a pool is approximately $100,000 per year per pool. This includes heat, chemicals, and minimum required maintenance for equipment and facilities. PROPOSED Develop an aquatic district pursuant to Chapter 198 of the Oregon Revised Statutes with a SOLUTION permanent tax levy that will support the operation of the pools indefinitely for use by the district's residents. This proposal is limited to an aquatic district only; it would not include any other park or recreation types of activities. The required tax levy is currently estimated at $.081$1,000 to $.101$1,000 of assessed value, or approximately $24-$30 per year for owners of a $300,000 home. The aquatic district boundary is expected to match the TTSD boundary, which incorporates part or all of the cities of Tigard, Tualatin, Durham, and King City as well as unincorporated areas in Washington and Clackamas counties. These are the same households that are already paying the construction bond for the pools, and the same households that pay in- district fees for pool use. TTSD is a recognized district with the Washington County elections division and property assessment data is available. It is possible that the aquatic district boundary could be established with exceptions to the TTSD boundary in order to incorporate areas of Tigard and Tualatin that are not in the TTSD boundary or to simplify the process by DRAFT: SUBJECT TO REVISION TIGARD-TUALATIN POOLS Preliminary Fact Sheet Rev 05/28/2009 - 2 limiting its scope to one county. Aquatic district boundaries can be changed in future. The aquatic district will be managed by a board of five directors to be elected at-large from residents of the district. The board will negotiate a contract with TTSD that will likely include a long-term lease of the pools from TTSD as well as a provision requiring a certain amount of pool use to be reserved for school activities such as swim classes and high school teams. Funds collected by the tax levy will be managed by the aquatic district board as required by law. The board will hire necessary personnel and pay operating and maintenance costs for the pools as specified in the contract with TTSD. TINTING A special district election that includes a tax levy must occur in May or November of even- numbered years. The requirements to get a measure on the ballot mean the earliest date for this election is May 2010, with funding by July 2010. ORS Chapter 198 requires a citizen-initiated petition or county-initiated formation request. A county-initiated formation request can only occur for a district that is entirely within one county. A citizen-initiated petition requires signatures of at least 15% of the registered voters within the proposed special district, which must be presented to the county for examination before the petition is filed. The petition to form the special district must be filed with Washington County at least 180 days before the election (i.e., by mid-November 2009). Approval by resolution of the City Councils of all four cities is required before a petition to form a special district can be filed with the county. The steering committee for the aquatic district formation has met with the city managers of all four cities. All have indicated their willingness to allow the group to present a resolution to their councils. The steering committee is also engaged in ongoing discussions with the TTSD superintendent to discuss interim pool operations, access, and costs. It is hoped that resolutions from the cities and a tentative agreement with TTSD can be obtained by the end of July 2009. For a citizen-initiated process, a proposed petition and an economic feasibility statement must be submitted to Washington County for approval, after which signatures must be gathered. This is planned for July - September 2009, with final petition and signatures submitted to Washington County in October. CURRENT The date for mothballing one pool is still under discussion, the current proposal is August 2009 STATUS to allow revenue-producing summer programs to continue at both pools. The decision on which pool to close has not been made yet, but any closure will have a dramatic impact on all of the local communities. Because the pools are owned by TTSD, all school programs (including both high schools` competitive swim and water polo teams) will be moved to the remaining pool, which will essentially eliminate community access to either pool. Fundralsing and publicity groups for the aquatic district are working to create a political action committee (PAC) and to begin extensive fundraising activities to fund the election process as well as to supplement operating costs to keep both pools open until tax levy funds are available. MORE http://groups.google.com/group/ttpools INFORMATION DRAFT: SUBJECT TO REVISION ECONOMIC FEASIBILITY STATEMENT For the Proposed Tigard-Tualatin Aquatic District 1. Introduction Oregon law requires petitioners to file an economic feasibility statement with the county clerk before circulating a petition for the creation of a special district. The economic feasibility statement must contain a description of the services and functions to be performed or provided by the proposed district, an analysis of the relationships between those services and functions and other existing or needed government services, and a proposed first-year line item operating budget and projected third-year line item operating budget for the new district that demonstrate its economic feasibility. ORS 198.749. II. Background The Tigard-Tualatin School District (TTSD) owns and operates pools at Tigard and Tualatin High Schools (the Aquatic Centers), The Tigard Swim Center is located at 8680 SW Durham Rd., Tigard, OR. The Tualatin Swim Center is located at 22380 SW Boones Ferry Road, Tualatin, OR. The Aquatic Centers were built (and later upgraded) using bond funds that will continue to be paid by TTSD residents through 2016 whether or not the centers remain open. TTSD can no longer afford to operate the Aquatic Centers, which have a combined average net loss of approximately $500,000 - $600,000 per year. Unless alternative funding is found, both Aquatic Centers will be permanently closed, The purpose of the proposed Tigard-Tualatin Aquatic District (TTAD) is to assume responsibility for the operation and management of the Aquatic Centers for the benefit of the local community, if approved by voters, TTAD will be funded by a permanent but limited tax levy that will provide a stable funding source for operating the Aquatic Centers. III. Description of Proposed Services and Functions of the Tigard-Tualatin Aquatic District The Aquatic Centers currently are used by approximately 500 people per day during the school year and 1000 people per day during the summer. They typically are open 130- 150 hours per week. The function of TTAD would be to manage and operate the Aquatic Centers. The types of services provided by TTAD would be substantially similar to those now provided at the Aquatic Centers and would include the following: School Use (approximately 20% during the school year) • high school aquatic classes (PE) • water polo team practices and games • swim team practices and meets • sports conditioning Community Use (approximately 80% during the school year; 100% outside of school hours) • youth swim lessons • fitness and exercise classes • physical therapy • open swim for recreational and family use • lap swim • competitive swim club • water polo club • special-use rentals • scuba training • lifeguard and water safety instruction • law enforcement and water rescue operations • special events (e.g. triathlons; youth parties) IV. Analysis of Relationships Between Services to be Provided by Tigard- Tualatin Aquatic District and Other Existing or Needed Government Services The boundaries of TTAD will include territory in the cities of Tigard, Tualatin, King City and Durham. Other than the Aquatic Centers, there are no public swimming pools in these cities. The smattering of private pools do not serve most of the community, are not affordable for many people, may be outdoors (so are unavailable for significant portions of the year), and do not have the capacity to absorb the pool needs currently served by the Aquatic Centers. The services to be provided by TTAD currently are provided by TTSD. However, TTSD has expressed an intent to discontinue long-term funding of the operations of the Aquatic Centers, thus creating the necessity for TTAD. TTSD will continue to own the Aquatic Centers after the formation of TTAD. TTAD will enter into a contract with TTSD that will likely include a long-term lease of the pools from TTSD as well as a provision requiring a certain amount of pool use to be reserved for school activities such as swim classes and high school teams. V. Operating Budgets TTAD will be managed by a board of five unpaid directors elected at-large from residents of the district. Funds collected by a tax levy to be approved by voters will be managed by TTAD's board as required by law. The board will hire necessary personnel and pay operating and maintenance costs for the Aquatic Centers as specified in the contract with TTSD. TTAD's operations will be funded by a permanent tax levy in the probable amount of 9 cents per $1,000 of assessed value of real property within the district. The district boundary is presumed to be the boundary of TTSD, which incorporates part or all of the cities of Tigard, Tualatin, Durham, and King City as well as unincorporated areas in Washington and Clackamas counties. TTSD is a recognized district with the Washington County election division and property assessment data is available. The projections attached hereto are based on that data. It is possible that the TTAD boundary could be established with exceptions to the TTSD boundary in order to incorporate areas of Tigard or Tualatin that are not in the TTSD boundary or to simplify the process by which TTAD is formed. These potential variations would not have a significant impact on the accompanying projections but could cause a slight variation in the amount of the proposed tax levy. Attached hereto are a ten-year budget forecast, including assumptions on which the budget is based, as well as a year-one and year-three line item operating budget demonstrating the economic viability of TTAD. The budget is based on levying the full amount of 9 cents per $1,000 of assessed value in the first three years of operation, which will cover expected costs and build a contingency fund for unexpected repair or maintenance costs, and 8 cents per $1,000 of assessed value thereafter. The TTAD board of directors will decide the actual levy amount each year of operation based on actual and anticipated costs for that year. The proposed permanent tax levy for TTAD will not cause the total local government tax rates to exceed those authorized by law. Tigard-Zualafin Aquatics District Economic Feasibility Combined Pools javenm 'asses 30,238 31,768 Lessons 107, r0'25 113,074 Rental 54,838 57,614 Miscellaneous 22,5501 23,882 6tstai Revenue 215 25t? 226147 EXae»tn~ss 5aiaries 287,80 305,417 PERS 31,830 33,875 SoeW Security 21,115 22,401 00 Required Payroll Cost's 21,115 22,4011 C,ontraakmai Employee Benefits M.950 71,027 Total Wages & Benefits 428,995 455,121 propetty Bervices Utwes 176,130 788,866 Other 10,300 10,827 Travel 1,030 1,093 communlea ion 1.030 1,093 Mon 1rtslrsolonal .3S,050 38,245 ConsurtaMe Stq*les 37,595 89,885 Non-Consmab a Suppfies 12,875 13,059 Cnrrttputer Hardw a 2,000 21169 Depredoble Assets ' 175,1 O 107,782 Dues and Pees 2,060 2,185 Insure 30.9010 32,782 Total Expenses 854.925 $ti1 13 Fund Surplus I (Deficit) {839,675) (065,008) Tax Assessrsterit 717,883 676,9813 Beginning Fund Balance ~ $9,224. ~ 3D8,4t37 Ending Fund Balance 187 433 310,775 Projected Assessed Value 8,396,298,123 8,9N,632,678 Tax Assessment - $.09110W yr 1-3 756,66:7 712,611 Collected Tax Assessment 717,883 878,980 ~ r Tigard-Tualatin Foal Budget 0 Year Budget Assumptions 1< Revenue grows at a rate of 2,5% per year. 2. Ea penses grow at a rate of 3,0% per year. I 3. PERS contribution averages the current rate. I 4. Insurance costs of $15,000 per pool in year one (complete WAG). 5. Specific maintenance Items per Mike Hranam, $30,000 of annual capltai expenditures plus four unknow $75,000 maintenance projects, 5. School district continues to provide accourntng and maintenac a serv'ico in return for use of pools. 7. Assessed value for SD# 23 Tigt and Tualatin grows at a rate of 3% per year. 8. 'l'ax assessment of U9 per thousand of assessed value years 1-3, $.08 per thousand thereafter, minus 5% uncollected. iii t~ a~iw4aM n ~ r~i~~~i M ~•-•-q, v.~-~c~a ~+'J ~ m a~J ~ ar ~ ' NN P m gin g vv~~ Cs" PAN A g ~ WHIMS a Ik- W l Q V yy~~ ~~gWpy.' [b rt ~ P r qZ w ~ ~Vo ~mpry ~ ~yd~N r ~tl) LV1Mm~ ~~8I +7 '~'~~~07 ~ el ~ s t` cti M3 m H p ~ N N ~ ["1 EY! [V ~ ~ M O.• r t6 ~ Hall SRO HIM WH41111sal a p. m n s~~"~ lulls A ll~ rp~ o ftt 1~mCyT WISH! a iL Ya •4 rya3 r m Nm`~~':'"'r'~ 'has ~~co.•m.••fl' ~ v r w mo 4 gal HI I w gym', •r-~ta~~iv,u. m 25~ P e^6ti _arw o gy mw ~w *D r xa v_ r rF ~rr,'~ mm ,=,=rri .cr N Its 47 Hom " -oil h ~ ~ t'i fr nit{ .q' ` 9a ~r cn a0 W_ ~4 , w V n[ a ~g . 'Egli ~ S a c NtL <ifQ L~ ~ r6A ~s?7 ~ h- ~ M .iP a[7Ly 00f g! M mw~~ max iVNtdr m r Ink. R A F- RIP-- R m Pol r t Capita! Maintenance Sri odule MISc llaneous 15,000 15,450 15,@14 18,899 96,883 17,3$9 17,911 18,448 19,002 19,572 Point Namorium 85,000 Repair Gutters 5,000 Repair VNIng Board 41250 Replace Exterior Doom 21,000 Replace Soya Lockers 20,000 , Unknown 1 76,00(! Unknown 2 75,000 Total 45 513 100 41,914 16,391 99.885 17 8S9 17,911 93,448 19 002 19 572 a miscellaneous 15,000 16,4510 15,914 18,381 19,@93 17,389 17,911 18,448 19,002 19,572 R"laster Pool ?6,fl0E) Replace Boller 40,000 ReplawRuat 255,000 75,OOrI Unknown 1 Unknown 2 75,000 274 57~ Total 55 000 13, 15 91+# 99 B91 99883 82 389 92,911 '18,448 19,002, Agenda Item # Meeting Date July 21, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Presentation of the Results of the Parks Bond Suave and Discussion Re axdm Parks Bond Measure Election Date Prepared By: Dennis X'_oellermeier Dept Head Approval: City Mgr Approval: y ISSUE BEFORE THE COUNCIL This is a presentation by Trust for Public Lands (TPL) staff who assisted the City in designing a survey to test voter acceptance and attitudes regarding a potential parks bond. STAFF RECOMMENDATION Listen to the presentation and participate in discussion. KEY FACTS AND INFORMATION SUMMARY • TPL will lead a discussion regarding size, timing, schedule and preparation for a future bond. Staff will also present information relating to voter demographics in Tigard. • City Council's 2009 goals include preparing for a 2010 bond measure for parks, open spaces and trails. • A telephone survey to test voter acceptance and attitudes is viewed as a first step in the process. The survey was conducted May 2009. The results of that survey axe attached for reference. • Council will begin discussions and ultimately direct staff regarding election timing, bond amount, and specific projects to be funded. This information will allow staff to develop a work program and action item list that will dictate how the City proceeds with the potential bond measure. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS Council Goal 3. Prepare for 2010 Bond Measure for Parks, Open Spaces and Trails ATTACHMENT LIST Telephone Survey Results FISCAL NOTES The survey was not budgeted. The cost of the survey was $17,750 which was paid from the Park General Fund. MAY 28-31, 2009 C FAIRBANK, MASLIN, MAULLIN & ASSOCIATES DRAFT CITY OF TIGARD PARK BOND MEASURE SURVEY 220-2729 N=400 A/B SPLITS Time Began Time Ended Minutes Heiio, I'm from FMMA, a public opinion research company. I am not trying to sell you anything. We're conducting a survey about issues that concern voters in the City of Tigard. If we are calling you on your cellular phone, please make sure you are in a safe place to talk. May I speak with 7 (MUST SPEAK WITH VOTER LISTED. VERIFY THAT THE VOTER LIVES AT THE ADDRESS LISTED OTHERWISE TERMINATE.) 1 . Sometimes people are busy and are not always able to vote. In thinking about local elections where candidates for mayor, city council, school board and local propositions are on the ballot, would you say that you vote in every election, most elections, some elections, few elections or do you usually not vote in local elections? Every election---------------- 62% Most elections 38% Some elections TERMINATE Few elections TERMINATE Usually don't vote TERMINATE (DON'T KNOW / NOT SURE.) ---------------------TERMINATE 2. Would you say that things in the City of Tigard are generally headed in the right direction or do you feel that things are pretty seriously off on the wrong track? Right direction - 68% Wrong track 17% (DON'T KNOW/NA)--------------------- 16% 3. Now I'm going to read you the names of a few local government agencies. Please tell me whether you have a favorable or unfavorable opinion of each one. If you have never heard of one, please just say so. (IF FAVORABLE/UNFAVORABLE, ASK; "Is that very FAVORABLE/UNFAVORABLE or just somewhat?") (ROTATE) VERY SMWT SMWT VERY NEVER (CAN'T FAV FAV UNFAV UNFAV HEARD OF RATE DK [ ]a. The City of Tigard--------------- 46°/u------ 39%_ 7%--------- 4%-M----------0% 4% [ )b. The Tigard Tualatin School District----------- 35% 26% 10% 6%--- 2% - 22°/a F k FA;IRBAN.K, MASLL.N., M/ ,ULLIN & ASSOCIATES 220-2729-WT FADE 2 NOW I WQULa LI. KI= TO ASK Y JU AgOUT A MEASURE THAT.MAY AFPi AR ON AN UPCOMING BALLOT IN THE CITY OF TIGARD. 4. Th s measure alight .be entitled- THE CITY OF TIGARD LAND PAESEAVATION, WATER QUALITY, RECREATION, NEIGHBORHOOD PARK AND TRAILS BOND MEASURE. It might read as follo. ws:. "Shall the City of Tigard conserve. natural areas, open space,, and wildlife Yabitat protect water qualEty in local creeks; mproye and create: community parka and recreational areas; and construct and irriprove tiilcir g, h l4ing and walking trails,, funded by selling 20 Million dollars of genera[ obltgation bonds for a terra not exceeding 20 years. and subject to oitizen oversight and independent audits?" If the irote on this measure were held today, would you Voto yes in favor of it or vote no to -oppose it? (IF YESINO, ASK "la that definitely or probably yes/ho?" (IF UNOEODD, ASK- Are you leaning toward voting yes or leaning toward voting rid?') TOTAL YES - 64% Definitely yes- ,(ASK Q5)--~7% Probably y.,es.----------------- , - (ASK G5')" 19 % Ljndecid`ed, lean yes TOTAL NC1- 26% Undo.c1d.e.d, lean, (ASK QW--20/0 Probably no 05Y-0% Definitely ho------------------- (ASK (15)--15%a (DON'T READ) DKINA _ ~ (SKID TO M--•-1 1 % FAIRBANK, MASLIN, MAULLIN & A'S80CIATES 2~0-2729-WT PAGE 3 (IF YESMO IN Q4 (CODES 1-6), ASK 05) 5. In a few words of your own, Why would you vote YESINO on this ballot measure? (OPEN END. RECORD VERBATIM RESPONSE BELOW) a: Yes: general positive!needed/important/good idea- . Natural areas protectsq:rl/preserve open spaces/ green s'pa.ce _ h~ 18°!n - 5To Parks improvementlpreserva'tion/e cpansitin Gity benefits/good for the Environment benefits/pre'se'rve scenic beauty/clean areas 8% Wildlife habitat protection 7% Hiking/bikin.g/w:alking trails improvement 6 Recreation prograrrisfactiyitie expansion/community areas ~ .6%n EvetVone 1=renofitsjenhaneed quallty'of life, for :the public4-----__---- - W 5 GAr Personally use parks/reoreatio'nfaeilitiesltralis/programs----------- - -------_W. Population ihcreaselcitV is growing 5% Water `quality protection/protect local rlvarsl~treams --_----_________r .6.010 Children benefit/good for youth/young people - - ____w_ 4% Future behefits _ ~o/Q more se property values 2%n Cost is acceptable/affo.relalale/low/worth the mon4---- 1 % Safety 06noerns- 1 °In Need more information:-- __w__---------------- -----w__...---..___.....__ _ ~-w-- 1. % Other mentions----___..-- . _-W 1 '1 % Dedicated funding/mo.ney will go to right pla6es--__..-_----------- W/O Time limitation/limited to ten years _ 0% Don't know/NA/Refused --__.._W_--_-- -----__-_w__ - -.:.._-__--W__T 36% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-2729.-WT PAGE 4 b. No: Cost too high/they want too much money/can't afforrd/p.oor economy 29% Sales tax funding/no more taxes/find other ways to get money- r_ 24°x'0 D'ther issues more important 14%a Genprpi negative/not needed 11 % Funding, will be misused/need to use money they have. mare w iseiy---------- 10%i Parks. improvement not needed/have enough parks- W-----__ Funding not needed/waste of taxpayer money/city spends too much City/dity council is corrupt/don't trust city 20/6 Environmeot issues are exaggerated - 2% Com ination ofltoo, many issues add, ressedlpoorly writteh----w-r---- 1 % Too late/already ruined - "t Population inereasinglcity growingid volpping 'Coo much/too fast 1 % Time lrnltation/tent years ion long/won't stop after, ten years,- -_-W~~ Other mentjrsns Don't know/NA/Refused - 4% (RESUME ASKING ALL RESPONDENTS) 6. Suppose' you krie ra that this 20 million dollar bond measure. would cost the average homeowner 65 dollars per year, to fund programs. to protect aspen space, natural areas, water- quality, an wildlife habitat, and construct and improve parks, trails, and outdoor recreation areas.. in that case, would you vote. yes iri favor of it or vote no to 0ppp09e it? (IF YESINO., ASK: "is that definitely or probably yes/no?' (IF UNDECIDED, ASK. „Are you leaning toward vottng yes or leaning toward voting TOTAL YES-~.~ 62% Definite 38%iy yes Probably yes-------------- 18'%a Undecided, lean yes 6% - .32% TOTAL NO Undecided', lean no~~~ 3% Probably no ---w----_---_ 90/0 Definitely no----- - - 20%o (:DON'T READ) DKINA - 6'0 FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-2729-VVT PAGE 5 7. What if the bond measure that I just described did not cost the average homeowner 65 dollars per year, but instead cost the average homeowner per year? tR!EAb EACH, RECORD) If that were the case, Would. you vote yes to support it, car no to appose it? (IF YES/NO, ASK':) "Is that definitely (YESINO) or just probably?" (IF UNI]ECIQED, ASK: Well, do you lean towbeds voti.rig Vat or W) (ISO I1lQ1 RANDOMIZE) DEF PROS LEAN LEAN PROB DEF PK! YES YES YES NO N0 NO I a. 49 dollars per year--------------4:4% - 145/o 10% 17% ,%o 1. 32doI.arsperyear-------_------ 48 9/o 1.3/9 7`fo.M.~/ 8%0,----~_ c. 16 dollars per year ---....,---56% _12 p/o 7% 3% -__-7% ::.:-:....,..14%:.- Z%v R. Next, have you seen, read or heard anything about plans to purchase land north of Fowler Middle School currently :ow ed by the Tigard Tualatin School District to preserve natural areas and wetlands surrounding Summer Creels? (IF YES. ASK: Have you heard a great deal or:ju. a little about it?) Yes, a groat .deal--.._.:__--=:._ 100/6 Yes, a little~=------_ 21 % No, riothing at ail fig% (DON'T READ) DKINA 0 1% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-2729-WT PACE 6 NOW I 'WOULD LIKE TO ASK YOU A -LITTLE BIT MORE ABOUT THI= . URE TO SELL 20. MILLION DOLLARS IN GENERAL OBLIGATION BONDS TO PROTECT OPEN SPACE, NATURAL. AREAS, WATER QUALITY, AND WILDLIFE= HABITAT, AND CONSTRUCT AND IMPROVE PARKS, TRAILS, AND RECREATION AREAS IN THE CITY OF T'IGARD. 9. 1 arh going to read you a list of pfojoets that could be funded by this measure. As I read each one., please tell me haw, irnportant, it is to you that each project be undertaken: aXlr'emoly important, very important, somewhat important, or not important. (RANDOMIZE) (L7(3~I`T EXT. VERY S.W. NOT DEAD) IMP. IMP, IMI'_._ IMP. DKI1A (SPLIT SAMPLE A.ONLY) [ la. Preserving natural areas and wetlands surrounding Summer Greek near the Fowler Middle School -24% 33%4-----29%0 12%------2%a f }b; Protecting water quality in rivers, creeks and _--y__-_-_--__ 87%- ;-18% 6%------0%n I )e. Crew 'ing tmiking, Diking and walking trails -19%n 32%3701. %o [ Id. Repairing and irnprovidg recreational facilities -14% 359/° 34% 1.1 % -5Q/ i )e.. Repair r 18%. 36.%-.-~-32% - 1.4%w----- 1 % g arid improving neighborhood parks __P__- If. Creating Playgrounds----_..- -16%---- 31 ---33% - rv- 206/6-----l %p Ig. Preserving, natural `areas'-,.-_-_---_ 1 %n E )h. Building a new crirrimunky center 1113/6 `E _-38% 32%----_-3% [ ai. P,roviding facilities for More youth and adult ---13 % 30 % ----:.3 '3 21 % 3% reereaticinai programs-----r___,._~___ (SPLIT SAMPLE B ONLY) Preventing developers from purchasing the natural areas and wetlands surrounding Sui m"ier Creek near the Powlee Middle -2.5:% 32%"--::_2:6°/o - - 166/6-----l% 1 . " 1 2 / - /o [ )k. Protecting uv.ilcflife habitat 27 % - 37%----- 3% 13% ° [ 11. Repairirig and improving existing hiking, biking and walking trails - -1.5% 37%4 _--32% - - 15%0 --o %p - 2.8'%° -~--31 % 22%0 % [ )rri. Creating recreational 1.Q%: I')n.. Creating nevv neighborhood parks - 17n/o - 80%x--2$%:_r.. 231°/©__ -3"*"" [ (o. Creating athletic fields 11 % 25 P/a 25 % - 3 5 % -4% I 1p. Preserving open 379/6-----2-4% 14%------1 % [ ]q. Build I i rig a Downtown Plaza to serve as a community Bath athe.ring peace~--T ___W 11 0/Q 20 D1° 27°/p [It, Connecting existing regiciriaE trails -14% 23 [ Is. Purchasing the Tigard High School swimming pool to keep it open 210/4 2 % -~W_~ 2,2% -__W 260/b __ri-,..,4% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-2729-WT PAGE 7 (RESUME ASKING ALL RESP.ONDENT$) NOW 1 AM GOING TO READ YOU SOME STATEMENTS` BY SUPPORTER$ AND OPPONENTS. OF THE. MEASU9.E TO SELL .2d MILLION DOLLARS IN GENERA. OBLIGATION BONDS TO PROTECT OPEN SPACE, NATURAL. AREAS, WATER QUALITY, AND WILDLIFE HABITAT, AND C.ONSTE~UCT AND IMPROVE. PARKS, TRAILS, AND RI CR TION AREAS N THE CITY OF TIGARD, 10. First, here are.sorne statements from people who s r^t the ba.llot measure we haVe been discussing. After hea'rir g. each statement, please tell me whether you find it very convincing, s. rnewhat .convincing; or not convincing as a reason to vote es 6n this ballot measure: if you do not believe the staterrient, please `Cell me that too. (RAWOMIZE) (D.O'N"T VERY SMWHT NOT DON'T READ) CONY. CON V. C{` NV. EL.. DK NA [ ]a. Funds raised by this measure Will help, the city purchase land north of Fowler Middle School durrehTly owned by the Tigard Tualatin School District to preserve natural areas and wetlarids surrounding Summer Greek and prevent developers from purchasing those lands. 29%- 4©%---- 22%--t-:5%___ 49/6 [ Ib. The City of Tigard has demonstrated a commitment to providing quality parks and recreational facilities with recent. improvements to Crock Park. and Summer Lake Park. This measure will further / 1 enable the City to prauide such services. 29%----W_w 4rr~~ V%b 25O/o 4%.3%, [ ic. ..By protectiiag land around creeks and stream s; this measure will help to protebt local water quality. T__ - . - 42%------- 32°/a---- 19%p--"_-- 4o/, 1% (SPLIT SAMPLE A ONLY) t Id. This measure will help to better plan for Tigard`s: growth; arid achieve Tigar ,s master plan goal of having park and recraMlobal facilities within one-half: of a y resident-s. - 29%- . --L 41 °/fl____--- 20%-- -90/9 - 1 Flo mile b f all .61 f. )e. This measure will protect `T"igard's natural, beauty for future gonerationsr so our children and grandchlldren can enjoy our parks, trails and wildlife the.same; way we do. 42%- .34%.------ 17°Io,. B%a _ % [ If. All spending from, this measure will be sOWeot to independent annual, audits and ayersig6t, by •a cc in.rnittea of Ioeal citizehs, to ensUre that :all funds are spent efficiently and appropriately. And by law, nog money from the measure oars be ,used for adrriinistratra.rs' ,salaries.-- _ 41 ~ , 33%ci--~ gala------- 2P/n. PAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-~2729-WT PAGE'S (DON'T VERY SMWH`C NOT DON'T READ) CONV. CONV. COlti1V. BEL. DK NA (SPLIT SAMPLE B ONLY) L 1g. 'this measure will provide more parks and recreation opportunities to give our kids posi five activities and help keep them from . getting into trouble. 31 36%--- 26%M~---~~6 % ~ ~_---1 I Ih: People choose to live in Tigard because of the city's charm; beauty and character. A yell-planned park and open space system will preserare our quality of. Life. 81 37%u----- - 24% 6°10 - -1 0/6 I Ii, This measure will improve our quality of life: by providing convenient now neighborhood parks and trails throughout tilt: City of'Tigard., with playgrounds and picnic' shelters for families to use.--_---------- - 33%a------- 38% 23%----.::.:. 5% 10/0 MESLI E ASKING ALL RE$PDNDENTS) 11, Now that you have heard more about it, let m' e ask yo.u- a.gaih about the measure to sell 2:0 million dollars. in general obligation bonds to protect open space; natural areas,. water quality, and wildlife habitat, Arid construct and improve parks,. trails, and recreation areos, Do you think you would vote yes to support or no to oppose this measure? (IF YESINO', ASK. "Is that definitely or probably yeWna?" OF UNDECIDED, ASK: "Are you leaning toward voting yes Or leaning toward voting no7") TOTAL 66 Definitely 40% Probably Undecided, lean yes,---,__-_-_ ~ 8°%v 28°!0 TOTAL NO Undecided, lean nv:..._-....- 3~?~0 Probably no 7 Defthitel,y no 190% (DO NI Rt,,AD)..DK1NA - 6 % • T ^ FAIRBANK; MASLIN, MA:ULLIN & ASSOCIATES 220272,9-WT PAGE 9 12. Next, here are some statements from people. Who oppose the ballot measure we have been discussing, After hearing each statement, please tell me whether -you find it very convincing; somewhat convincing, or not convincing as a reason to vote noon this. ballot measure. If you do not believe the statement., please tell me that too. (RA.NE)OM.1ZE) (DON'T {.VERY SMWHT NOT a~{.O{~.wN'T READ) CDIVII. CC~.P V . CON11. BEL. DKINA [ ]a. This measure is a waste of taxpayer money because we should not be taxed again to buy sornething the public already owns, such a$, tile Summer Creek lands currently owned by the School District. - - - 271/o----- 29W---- 36% tJ~IU~ `r~P~P We cannot trust the City to spend the Money from this, measure properly: It will just end up .Being wasted and misspent. 20%------ 25%a~...... 44°/A-_ 8% 2% .]c. We cannot afford to spend. thoro of our tax dollars on th'e environment when there are so Many other issues - such as the ecoh&ny, schools, and traffic --'that are much higher prioritises. 260/a----__ 296% S8% ----6`% 2% I Id. With dur economy in the worst recession sinoe the Great Depression, we. si'rriply cannot, afford to enact programs that will raise taxes on famill'08 that are having a hard time making ends: meet. 31 31 % (SPLIT $AMPL E A ONLY) [ le'. The :existing parks artd other reo,reational facilities are excellent :and well Tmaintained. We do Wtneed to raise taxes to spend more money improving existing or building now parks and recreatiohM facilities: 28%16- 28%- 350/ci b% % (SPLIT SAMPLE B ONLY) I If. This rrteasure is unnecessary because as recently as 20.06 we' voted on and passed, a regional measure to generate funds for park. recreation anti .open :space protectlbriiri T. gprd. We should spend that money first before asking voters for more.. _,339/v-__-__ 31 °/a f 27% 4~'/p- -8% 1 FAIRBANKS MASLIN, IVIAU.L.LIN & ASSOCIATES 220-2729-WT PAGE 10 (RESUME ASKING ALL RESPONDENTS) 13. Sometimes over the course of a survey Tike this, people change their mihdt. Let me ask you one fast time about the me6suee to sell 20 million dollars in general obligation-bonds to protect open space, natural'areas, water quality, and wildlife habitat, and construct and impm ove parks, traits; and recreation areas. Do you think you Would vote yes to support or no to oppose this measure? (IF YESINt], ASK: "is that definitely or probably'yeslr<o?" (lF UNOE IDW, ASK: Are you leaning toward gating yes or leaning toward voting no?) TOTAL YES------- 63% Definitely 390/6 Frob4bly Yes.,. - 1.7% UndecidedF Ieari yes 7%© TOTAL. NQ.- Undedide.d, lean no---- - - 4% Peobably no. 7 % Definitely no ...._w.__..__ 19% (DON'T READ) DK/NA 8% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-2729=WT PAGE 11 VVIr'RE JUST ABOUT DONE. I'M ONLY GOING TO ASK YOU A FEW MORE- QUESTIONS FOR C A'SSIFICATIQN PUS P6$ES. 14. How often do you visit or use a park, open space pr recreation area or trail in Tigard? Aimo8t every day------------- 9% Several times a week ________---w _ 8% Several.times a month---- 2:8% Several times a year-------_--___.-.-___ 2.0% Almost nevot ----:._.W 16% NEver----- - 5%' (DON'T READ) DKINA _-Y__-_-_..________ 1 % 1:5. Next I am going to read you a list of outdoor re:oreatic nal activities. As I read each one, plebse tell me how often you p'i~r icipate in each activity: frequently.., occasionally; rarely, or never.. (DO. 'T READ) FRED. QCC.. RARELY NEVE DKINA [ 1a, Milting or -walking ____44°la 31 %o - - 3°IQ (lb. Mountain biking -4% 16i,o/oT-- -__15010 11b. Canoeing, kayaking or rafting- [ 1d; Fishing or hunting - 10% [ le. Wildlife viewing or photography-... -r__ ----16% 26%20OX 37%,----„---- 1 %o [ if. Carn Ang 15~'% 'o 25%---- 22%p 38%a_ w 0% [ 19; Reek climbing_ _ __r .44''/ate. -1.2"%a $2%n-- 101o ' .-1 % Hh. Recreational 21 %o' 28 % 146/o 36% [ 1E. SwimmingW--------.,..__ ~.16% 295/D---W~_-..__ 17°Jo 57%-_-______«_0% 16. Do you have any children under the age of 19 living at home? Yes 39%a 61 % (DON'T READ) DK/NA/REF.USED-...---- 0'% 17. Do you own or rent your place '.of residence? own - 89% Rant"-. 101/© PON'T READ) DMA/Refuse-d-- 1 'Ya I FAIRBANK, MASLIN MAULL:IN & ASSOCIATES 220-2729µ1111T DACE 12 18. What was' the lase level of $00.01 you completed? Less tha€i grade 1.2 - . _ _w 2% 6r•ada .7 - 12:°/n Less than 4yrs of college - _ 24% Colloge graduate; (4) 47% Past graduate work/. Profess;iona'l school ----r-__~~__ . 1.5%u #R>r1 USITf3II•IAj~_W _T~_~_W I % 19. In what year were Vou bofn? 1991198.5 (18 -_-w------ 2% %Q 1 9:74-1970 S35 39j 7p/o 7969 1.985 .(40.4 ...:__-_-__~v~ _~_--10% 1964-1966 1059-1955 f6-0 4) 12 1954-1050 (55-69 j 11% 1949-1945 (60-64 y % 1944-1935 :(65-74)µ- 13-o 1934 or earlier (75+ 13% (DON'T R AD) 1710/NA/Refused---------- 3%0 20. 1 don't need to know the eXact mount, but I'm going to read you 'some categories for houseiloid income. Would you please scrap a when I have read the ca egc ry indicating the total combined income for all the people in your household before taxes in 2008?. $25,OQO and under - 5:6/ $25,001 - $50,000--- 13% $1001001 - $15010OQwY.. 14%b; 1.50, 001 or More 5% (DoN'T READ) Refused 29% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-2729 WT PAGE 13 THANK AND TERMINATE S6X: By Observation Male 47% Female---r_ 5.3% PARTY REGISTRATION.. Democrat---------- 45./0 Republican .1 39% Independent 14.90 other- 2% Name Phone # Address Date City Cluster Intarvietni.er Prec.IPM Voter 1D# Page # ZIP CODE county FLAGS P04 59% G04- - 944'%. P06 . - .61 % 960/0 P.48 . 77% G08 99p/n Agenda Item. # Meeting Date July 21, 2009 CITY COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Report on Washita on County Urban and Rural Reserve Process CG #1d Prepared By: Ron Bunch Dept Head Approval: City Mgr Approval: C. ISSUE BEFORE THE COUNaL Receive Report on Washington County Urban and Rural Reserve Process. STAFF RECOMMENDATION Receive report and provide comment/direction. KEY FACTS AND INFORMATION SUMMARY Multnomah, Washington, and Clackamas Counties will be asked to provide recommendations to the Metro Reserves Steering Committee in late summer and early fall of 2009 regarding designation of Urban and Rural Reserve Areas. Therefore, Washington County local jurisdictions, including Tigard, will be asked to advise the Washington County Commission in August 2009 on the size and location of Urban and Rural reserve candidate areas. The Commission will then forward its recommendation to the Metro Urban Reserve Steering Committee for consideration. The next County Reserves Coordinating Committee (RCC) meeting is August 10, 2009. The RCC may be asked to make its collective recommendation to the County at this meeting. Currently the County and its jurisdictions have identified about 46,000 acres of urban reserve steady areas. This is the amount of land that all County cities have identified as within their "growth aspiration areas." It includes the land that Tigard acknowledged that it expects to provide services to in order to accommodate growth within the next 30 - 50 years. At the July 6, 2009 RCC meeting, Washington County Farm Bureau, Oregon Department of Agriculture, and other agricultural interests presented a case to not designate farmland as urban reserves. The presentation called for a significant reduction in the 46,000 acre urban reserve study area. This presentation was accompanied by a report from the Oregon Business Development Department on the economic impacts of industrial /business clusters. An open house is scheduled on August 20, 2009, from 4:00 8:00 pin at the Hillsboro Civic Center, 155 Main, for the public to comment on the proposed Urban and Rural reserve study areas. Tigard staff will be in attendance. Please see attachment 1. OTHER ALTERNATIVES CONSIDERED N/A ]ACDADM\IZON\City Council Material\7-21-09 AIS Urban reserves.doc 1 CITY COUNCIL GOALS Goal 1: Implement the Comprehensive Plan: d. Develop a 50-year aspirational goal in support of Urban/Rural Reserves Program ATTACHMENT LIST Attachment 1: Urban and Rural Reserve Public Hearing Notice FISCAL NOTES N/A 1:\CDADM\1z,0N\City Council Material\7-21-09 AJS Urban reserves.doc 2 ATTACHMENT 1 Urban and Rural Reserves Public Hearing August 20, 2009 4 - 8 p.m., Hillsboro Civic Center, 155 F. Main, Hillsboro Washington County Reserves Coordinating Committee members are.recluested to attend the extra-legal public hearing, Thursday, August 20 at the Millsboro Civic Center. The format provides RCC members opportunity to hear from constituents through verbal testimony (written testimony will also be collected and provided back to RCC members.) Those providing testimony will be given two - three minutes each (depending on anticipated numbers.) An open.-house style public event is concurrently scheduled at the Civic Center in the two main-floor meeting rooms. City planning directors will have an opportunity to discuss how their areas of interest have been identified and county staff will provide project background leading to current recommendations. Provisions for written testimony will also be available. Following is the key event statement that staff will be distributing through the county's Committee for Citizen Involvement, Citizen Participation Organizations, chambers and partner networks. A direct mail to property owners in the candidate urban and rural reserves areas, as well as those inside (and adjacent to) the Urban Growth Boundary in Washington County is being prepared for distribution. Press releases are being prepared for release. Limited advertising is being considered. The website will be updated routinely and will be a source for more information on the public hearing including tips for effective testimony. If you have additional questions, comments or outreach suggestions please email Mike Dahlstrom .mike dahlstroni(ii)co.washin Yton.or.us or call 503 846-8101. Public Hearing key outreach statement: Washington County Seeks Public Input on Urban and Rural Reserve Draft Recommendations. A public hearing is scheduled for Thursday, August 20, 4 - S p.m., in the Hillsboro Civic Center, 150 East Main Street, Hillsboro. Testimony will begin at 5 p.m. The hearing offers you an opportunity to provide comment on proposed urban and rural reserve areas within Washington County. You will also have the opportunity to provide written comments and testimony. All input will be included in the public record for the urban and rural reserves project. Urban reserves will identify areas outside the existing Urban Growth Boundary where future growth could be accommodated over the next 40 - 50 years. Rural reserves will be areas protected from urbanization during the same time frame. The public hearing will also include an informational open house where you can learn more about the project background and how the current reserves recommendations were identified. More information and comment opportunities are on the project website at www.co.waslii:ngtori.or.uslreservcs. We want to hear from you! Please plan to attend and invite your neighbors and others interested in helping shape the future of Washington County. Agenda Item # Meeting Date Tull21. 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Final Report - Street Maintenance Fee Public Outreach Effort Prepared By: Ausrzn P. D enas Dept Head Approval: - City Mgr Approval: ISSUE BEFORE THE COUNCIL This is the final report incorporating comments received during the public outreach effort associated with proposed changes to the City's Street Maintenance Fee. STAFF RECOMMENDATION Receive and discuss information from staff: Provide direction to staff on the proposed fee increases. KEY FACTS AND INFORMATION SUMMARY The Street Maintenance Fee public outreach effort included meetings with a wide variety of groups to obtain a broad range of public comment and input. This effort included participation from the Transportation Financing Strategies Task Force, the citizen task force that initially recommended the fee to Council. Staff presented the public involvement plan to Council. at the May 12, 2009 study session and provided a list of groups that would be contacted for meetings. A progress report on June 16, 2009 midway through the process was presented to Council followed by this final report summarizing the results of the public outreach process. The objective of the comprehensive public outreach effort is to obtain stakeholder input to assist Council in making a decision on proposed changes to the Street Maintenance Fee ordinance and fee rates. The following themes emerged during the public engagement: Residential users are not as significantly impacted by the proposed increases in fee as the non-residential units. Although there were negative comments received from residents during the public outreach, they were very few in number considering the large number of residential units in the City. Non-residential uses are more significantly impacted, especially those that generate larger traffic numbers with corresponding high minimum parking space requirements. Although the majority of smaller businesses were not in favor of the increases, there were some that clearly saw the need and were not opposed to them. While the larger businesses do not want to pay more than they have to, they also clearly see the need for timely maintenance and generally do not oppose the fee increases. The inclusion of the right-of-way maintenance in the proposed increases met with nixed responses. The Summerfield residents were overwhelmingly in favor of the inclusion. Other comments received :raised the conflict with the City ordinance regarding frontage maintenance and suggested that the City should enforce the current ordinance instead of including the work in the proposed fee increases. OTHER ALTERNATIVEs CONSIDERED N/A CITY COUNCIL GOALS A long term goal of Council is to "pursue opportunities to reduce traffic congestion in Tigard." Timely street maintenance mininiiz.es the need for costly reconstruction and allows available funds to be redirected to other projects. It also provides better rideability and should improve traffic flow on City streets. ATTACHMENT LIST Street Maintenance Fee Pubfic Outreach - Final Report with attachments FISCAL NOTES The current monthly rates of $2.18 per residential unit and $0.78 per code required parking space for non- residential uses provide slightly over $800,000 in annual revenue. The funding needed to adequately maintain the street infrastructure and provide right-of-way maintenance is $2,500,000. The phase-in period will allow for incremental increases leading to implementation of the full monthly rates. So that the final rates account for inflation during the phase-in period, the proposed charges include an inflation factor to account for increases in construction, labor and materials costs. is\eng\gus\councd agenda summaries\2009\7-21-09 street tnaintenance fee public outreach - final report ais.doc Street Maintenance Fee Public Outreach Final Report July 21, 2009 Summary of Public Input The major themes emerging from the Street Maintenance Fee public outreach are: • Residential users are not as significantly impacted by the proposed increases in fee as the non-residential units. Although there were negative comments received from residents during the public outreach, they were very few in number considering the large number of residential units in the City. ■ Non-residential uses are more significantly impacted, especially those that generate larger traffic numbers with corresponding high minimum parking space requirements. Although the majority of smaller businesses were not in favor of the increases, there were some that clearly saw the need and were not opposed to there. Wh'ile the larger businesses do not want to pay more than they have to, they also clearly see the need for timely maintenance and generally do not oppose the fee increases. The following summarizes the responses received from the various businesses. • Maintenance is important and cannot be ignored if we are to have good City streets and businesses that thrive. Bad streets are bad for business. Go ahead and implement the proposed increases now. • This is not the right time to raise fees on businesses. Businesses are holding on until the economy gets better and cannot afford to pay any more than they are right now. • Business revenue is declining, vacancies are climbing, and landlords cannot attract new businesses because potential tenants can't get loans and just don't have the money to fill the vacancies. • Delay the implementation of the fee until the business climate gets better. Apply the residential fee and delay the non-residential fee increase until the economy turns around. • The residents should be charged more. There are many more of them and the impact on each resident is much less than it is on business. • The Consumer Price Index and not the construction and labor costs increases should be used to account for inflation. • Some churches provide a wide variety of free social services to residents, but are facing shortfalls in their budgets. They are also complaining that the parking requirements of the code are too high. St. Anthony's, for example, is facing a budget shortfall that could jeopardize their ability to keep the school open. Any increases in fees would adversely impact the things they are doing, even with the charges at half the total spaces for each church. • Some believe we could find the funds by being more efficient • Some also believe we could fund street maintenance by writing more traffic tickets Final Report - Street Maintenance Fee Public Outreach Page 1 of 4 • Some residents and business owners expressed their frustration with ever-increasing fees (whether from governments or utilities or businesses) and voiced their opposition to any fee increase The inclusion of the right-of-way maintenance in the proposed increases met with mixed responses. The Summerfield residents were overwhelmingly in favor of the inclusion. Other comments received raised the conflict with the City ordinance regarding frontage maintenance and suggested that the City should enforce the current ordinance instead of including the work in the proposed fee increases. The following summarizes the two major sentiments regarding ROW maintenance. • Include the right-of-way portion of the fee in the fee increase. There is no feasible way the residents from Summerfield can perform right-of-way maintenance with no parking allowed on Durham Road and no access from the residential properties to the areas needing maintenance. • Enforce the current City ordinance requiring residents to maintain their frontages, instead of charging a fee for that work. Background The Street Maintenance Fee rates have not been increased since the rates were established in 2003 and collections began in April 2004. The initial rates were based on a 5-year street maintenance plan using street ratings obtained in 1999. The initial revenue target at that time was $800,000. The annual revenue has been relatively stable but the buying power of the annual revenue has drastically decreased as a result of the rising costs of construction. For example, the amount of new pavement that could be installed in 2003 for $800,000 now requires $1,800,000 for an equivalent quantity. The street ratings were updated in 2007 and a new 5-year street maintenance plan was developed. The new plan calls for timely maintenance on the good streets and development of a 10% backlog of streets that need major rehabilitation or reconstruction. This plan will require significant increases in the rates with a target revenue of $2.2 million in 2008 dollars. This target revenue, with annual increases to keep pace with construction material and labor costs, will ensure gradual improvement of the City's street network over time. The street maintenance strategy is to keep the good streets good, to maintain a reasonable backlog of deteriorated streets, and to gradually improve the condition of the network such that the full range of maintenance treatments can be applied perpetually. The updated plan calls for 55.2% of the amount needed annually to be charged to residential units and 44.8% to non-residential uses. The proposed increases include $300,000 for right-of-way maintenance, which brings the target revenue up to $2.5 million. Right-of-way maintenance is an integral part of street maintenance and was originally proposed in 2003 along with street light and traffic signal system maintenance operation and sidewalk repairs. Only pavement maintenance was approved by Council in November 2003. The intent then was for these street maintenance elements to be introduced and considered later when the program is re- evaluated. The proposed increases in the fee were presented to City Council in October 2008. Council directed that public input be obtained before any decisions are made. The public engagement process included Cityscape articles, two open houses, and extensive information on the City's website. Attendance at the open houses was minimal and Council directed that more input be obtained. Final Report - Street Maintenance Fee Public Outreach Page 2 of 4 The Public Outreach Process As a result, a much more extensive public outreach process was developed, which focused on active solicitation of public comment and input. Staff presented a public involvement plan to Council at the May 12, 2009. This plan included meetings with a wide variety of groups with special emphasis on the Tigard downtown and Highway 99W merchants, public comment opportunities on the City website, input from the citizen neighborhood network, displays at the Tigard Balloon Festival, a staff booth to receive comments at the Tigard Farmers Market, and a Chamber of Commerce "Good Morning Tigard" event hosted at City Hall. The objective of these efforts was to obtain stakeholder input to assist Council in making a decision on this matter. Attached are the public involvement plan and list of groups contacted during this public outreach process. A Street Maintenance Program booklet to explain the program and the reasons for the proposed fee increases was prepared and made available the Tigard Public Library and City Hall, and distributed at the various meetings. The booklet is available for viewing or downloading at the City's website. The City's website also provides a comprehensive look at the program as an alternative to the booklet. A Street Maintenance Program video was also prepared and should be ready by mid July 2009. This video explains the program and contains interviews with some Transportation Financing Strategies Task Force members regarding the program and the proposed fee increases. This video will be posted on the City's website for viewing and will be made available at City Hall and at the Library. Meeting Results The two meetings with the Tigard downtown merchants and the three meetings with Highway 99W businesses were not well attended. In contrast, the attendance figures at the Tigard Central Business District Association (T CBDA) meeting, the meeting with the Summerfield residents, and the Chamber of Commerce event at City Hall were much higher. Attached are notes summarizing the results of the various meetings. Some business owners came to the meetings believing that businesses were the only ones paying without resident participation. They left satisfied after the facts were presented and discussed. The majority of small business owners did not like the idea of increased fees with some saying that any fee increases at this time would jeopardize their ability to continue operations. Larger businesses were generally more supportive of the fee increases recognizing them as a cost of doing business. Most business owners recognized and acknowledged the need to increase our maintenance activities. Churches were not receptive to these increases because of budget shortfalls. Comments Received While most of the comments received on the City's website were not in favor of the fee increases, there were relatively few comments received overall from residents. Some of the comments basically said use what you have more efficiently, while others were concerned about all the other fees imposed on residents. The impact is much less significant to residential users versus that on businesses with high trip generation rates and high minimum parking requirements. Final Report - Street Maintenance Fee Public Outreach Page 3 of 4 Attachments: Attachment 1 - Public Involvement Plan Attachment 2 - Group Meeting Schedule Attachment 3 - Meeting Notes Attachment 4 - General Comments and Letters Final Report - Street Maintenance Fee Public Outreach Page 4 of 4 ATTACHMENT I Public Involvement Plan Street Maintenance Fee Public Outreach I. Introduction Background The Tigard City Council is considering increasing the street maintenance fee and is asking Tigard residents and businesses to comment on the idea. Tigard's street system includes 148 miles of paved streets that keep Tigard motorists in motion.. These streets represent one of our community's biggest investments. The street maintenance fee provides a stable source of revenue to maintain City streets by funding: Re-paving damaged streets ■ Slurry seals ■ Overlays The Current Fee The existing street maintenance fee was initiated in 2004 following a recommendation by a citizen task force and adoption by the City Council. Tigard residents and businesses pay the following fees on their bi-monthly utility bills: ■ Residential properties - $2.18 a month (or $4.36 a billing cycle) ■ Non-residential - $.78 per parking space per month The Proposed Fee The proposed fee increases would be phased in from. 2009 to 2011. By 2011 Tigard residents and businesses pay the following fees on their bi-monthly utility bills: ■ Residential properties - $6.06 a month (or $12.12 a billing cycle) ■ Non-residential properties - $2.44 per parking space per month The revenue generated by the fee would be at the level needed to adequately maintain the streets and right-of-way areas. Beyond 2011 an inflation factor based on a recognized cost index will be used to adjust the fee. )X Is the Increase Needed The annual revenue generated by the existing fees is no longer sufficient to adequately maintain City streets. There are four factors driving the need to raise the Street Maintenance Fee: ■ Providing routine maintenance will prevent streets from deteriorating to the point that re- construction would be required - at 4 to 10 titres the cost of providing routine maintenance. ■ In the past two years, the cost of asphalt doubled. This drastically reduced the number of streets that could be repaired and increased the backlog of maintenance projects. The City would like to begin a program to maintain the areas between sidewalks and property lines, medians and planters on arterial and collector streets. Project Purpose The purpose of a Street Maintenance fee increase is to extend pavement life and ensure safer roads. Timely street maintenance is important, as deferring maintenance on streets increases costs 4 to 9 times more in the long run. The original target annual revenue in 2003 was $800,000. An updated review of the City's street network reveals that the annual revenue generated by the existing fees is no longer sufficient to adequately maintain City streets. The current street Overall. Condition Index (OCT) in Tigard is 68. An OCT of 75, which can be reached with gradual annual... will cost the City $2,500,000 annually, is optimal because it ensures the City can stay within a perpetual maintenance cycle over the long term. Communication Plan Components The Tigard Comprehensive Plan Citizen Involvement section is divided between two goals: Goal 1.1: Provide Citizens, affected agencies, and other jurisdictions the o ortuni to artici ate in ,pp 12 all phases of the planning process. Goal 1.2 Ensure all Citizens have access to: A. Opportunities to communicate directly to the City; and B. Information on issues in an understandable form. Thus, the Communication Plan breaks down each phase of the process and spears to the ways in which citizens and stakeholders can participate, communicate, and receive information about the Street Maintenance Fee Increase. Key Players Transportation Financing Strategies Task Force (T FSTF) The Transportation Financing Strategies Task Force will be the citizen body leading this public outreach effort. They will participate in meetings (to the extent the members can commit) and take the findings and recommendations to Council for discussion and consideration. Committee for Citizen Involvement The role for the Committee for Citizen Involvement is to review the form and process of City communications with its residents. This Committee will have an opportunity to review the Communication Plan at the outset of the project, and will monitor citizen involvement throughout the process. The Committee will also receive comments and provide input. Stakeholders For this project, stakeholders are divided into two categories, residential and non-residential, because the fee increase will affect each differently. There are some specific groups such as the downtown business owners, Highway 99W business owners, small business owners, and Tigard Neighborhood Network participants on which targeted outreach efforts will be centered. As the fee increase will affect both categories citywide, a broad outreach effort will also be conducted. Staff The role of staff will be to facilitate the TSFTF and CCI meetings, conduct stakeholder meetings, and gather and present the con-imunity's attitudes regarding the fee increase to City Council. Schedule The duration of the public engagement effort is expected to last from 3-6 months. 2 II. Project Phases Phase 1: Project Launch Tasks: a. Approve Communication Plan b. Set the Message c. Develop the Script d. Get the word out Phase 2: Education and Outreach: Residential and Non-Residential Tasks: a. Target Ivey Groups b. General Outreach Phase 3: Citizen Involvement Report Tasks: a. Document issues and input b. City Council Workshop Phase 4: Adoption Process Tasks: a. City Council Meeting III. Project Schedule phase 1 Phase Phase 3:' Pt e. 9• Pro ect P k, ,°a4ion l.r, CGti e^ Adop ,n ; and I~tiol,emcnt vu~r; °rocess._ . Launch G,rtrca+h i Re♦7ml IV. Public Involvement Tools matrix IVSI m Iizt ~i~ c tne~it "1'or~ls' ' _ lp c h i~si~ Piali Policy TFSTF Meeting Participation CCI Meeting Partici anon Ci sca e Article Information Update Website Information Press Release- NN Websites Information ListServ Messa e Communication Tochs - Cone elzenslti e Plait Policy Involvement t 3 TFSTF Meeting Participation CO Meetin Participation Farmers Market Partici ation Speakers Bureau Partici. ation Video Production and Dissemination Information Cityscape Articles Information Update Website Information Bookmark Information Displays (Library, City Hall, PW) Information Water Bill Inserts Information Neighborhood Network Websites Information L istserv 1Vlessa es Communication Comment Period Con=unicadon n , s t~;drsa_v & - ~ x~~ olv ern4zat '.cols > ' (Om rehens' Ilan Policy TFSTF Meeting Participation CCI Meeting Paxticz ation City Council Workskzo Partici ation Ci sca e Article Information Update Website Information Press Release- NN Websites Information Listserv Messa e - Communication Inv o.)v('- men# l - ~ 'cols ! C.om~rehetasi~ ~ 0:.11 ~ P. 4icv TFSTF Meeting Participation City Council Meeting Participation Ci sca e Article Informations Update Website Information Press Release- NN Websites Information. ListseLir Message Communication V. Materials • Brochures • Factsheets • Flyer • Cityscape Articles • Website • Posters • Press Releases • Progress Bulletins • PowerPoint Presentation • Utility Bill Stuffers • Bookmarks • Video 4 Comment Period - Survey Monkey VI. Key Messages 1. Street condition is important for the City because it affects community livability and economic vitality. 2. Maintaining streets now, as opposed to repairing them later will save money. 3. The Street Maintenance Fee is a monthly user fee designed specifically for use in the maintenance of existing City streets. 4. Tigard City Council is seeking additional citizen input on the proposed fee increases. 5. The proposed fee increases in 2008 dollars are from $2.18 to $6.06 per household monthly for residential units and from $0.78 to $244 per parking space required by the Tigard Community Development Code monthly for non-residential uses. is\eng\ps\strw maintenance fee 2{ Mpublic outreach process\public involvement plan\artachment 7 - public involvement plan street maintenance fee final report.docx Attachment 2 Street Maintenance Fee Public Outreach Group Meeting Schedule Group Date Time Location Contact Person PacTrust (John Wittala) May 7, 2009 1:00 P.M. City Hall Complex John Wittala Permit Center CR #4 Washington Square May 13, 2009 10:00 a.m. Management Offices, Jonae Armstrong Washington Square TCBDA (Tigard Central May 14, 2009 9:30 a.m. Hudson Plaza Mike Marr Business District 12950 SW Pacific Mike Stevenson Association Highway (Chair) Summerfield Civic May 19, 2009 2:00 p.m. Summerfield clubhouse Dar Young (liaison) Association Northwest Grocery June 2, 2009 11:00 a.m. Permit Center Joe Gilliam Association CR#4 Amanda Dalton Farmer's Market June 14, 2009 9:00 a.m. to Young's Funeral Home Marissa Daniels July 12, 2009 2:00 p.m. Tigard Chamber of June 25, 2009 7:30 a.m. to Town Hall Marissa Daniels Commerce (Good 8:30 a.m. Morning Tigard) Downtown business May 26, 2009 2:00 p.m. to Chamber of Commerce Gus Duenas owners (Group 1) 4:00 p.m. Building Downtown business May 29, 2009 2:00 p.m. to Chamber of Commerce Gus Duenas owners (group 2) 4:00 p.m. Building Highway 99W business June 23, 2009 2:00 p.m. to City Bible Church John Floyd owners North covering 4:00 p.m. 217 Campus Tigard Triangle, Fred 11765 SW Pacific Hwy Meyer, etc. Tigard, Oregon 97223 Highway 99W business June 23, 2009 10.00 a.m. Oregon State Grange Gus Duenas owners-Central 11860 SW 915`Avenue covering Tigard Tigard, OR 97223 Marketplace and vicinity Highway 99W business June 30, 2009 2:00 p.m. to Tigard Covenant Church Gus Duenas owners - South covering 4:00 p.m. 11321 SW Naeve St Safeway and Albertson's Portland, OR 97224 Churches Input received N/A N/A Gus Duenas from 99W meetings As of 7/7/09 ATTACHMENT 3 Street Maintenance Fee Public Outreach Meeting Notes Pac Trust Location: Permit Center, May 7, 1:00pm - 2:00pm City Staff: Gus, Mike, Marissa Task Force: Gretchen, Christopher Warren Public: John Wittala, Property Manager Comments & Questions: ➢ John thinks that increasing the fee needs to be done. He doesn't want to spend any extra money, but doesn't want to see the quality of the roads decrease. ➢ PacTrust is experiencing the quickest drop in revenue since the company started in 1972. o Vacancies are at an all time high ➢ Sees the need to maintain road systems. Feels maintenance is a double edge sword: need to maintain, but at the same time trying to cut costs. o This winter storm was devastating to City streets. ➢ Does not want the City to wait and let the system deteriorate more. ➢ He will pass the increased cost on to his tenants - for most properties in Tigard, they pay the utility bill and pass increased costs on to the business. His company has not taken the opportunity to notify the City about vacancies in the past. ➢ Tualatin's fees are much higher than the current City of Tigard Street Maintenance Fee. ➢ Tigard's building department is doing a phenomenal job. Washington Square Location: Washington Square Offices, May 13,10:00am -11:00am City Staff: Gus, Mike, Marissa Task Force: None Attended Public: Jonae Armstrong, Washington Square Property Management Comments & Questions: ➢ Understand the need for timely maintenance. ➢ Appreciate the parking space cap based on regional traffic using state routes. ➢ Some individual stores pay their own utility bill. ➢ Have also seen the price of pavement increase (parking lot paving). ➢ Effects of winter storm readily apparent. TCDBA Location; Hudson Plaza, May 7, 9:30am -11:00am City Staff: Dennis, Gus, Mike, Marissa Task Force: None Attended Public: Jim Andrews, Nicoli Engineering; Tyler Ellison, Tyler's Automotive; Don Hanson, Tigard Cleaners; Marland Henderson, Hudson Plaza; Ralph Hughes, Financial Wealthcare; Doug Lepper, Crown Carpets; Pete Louw, Tigardville Station; Mike Marr, Tigard Sub Shop/ R. Michael Marr, Accountant/ First Bank of Tigard Building; Steve Richmond, Tigard Tire & Auto Service; Paul Savory, Main Street Stamp and Stationary; Mike Stevenson, B&B Printsource; Charles Swift, Frontier Environmental; John Westerholt, Clean & Green Comments & Questions: ➢ Do you study how to get the most out of materials you have? ➢ Where is every other penny, before you take it out of my pocket? Y' The needs businesses to survive. ➢ The State of Oregon is cutting its budget by 30%, where is the City cutting costs? o Tigard is not making overall cuts to recognize the economic situation. o Mike is very angry at the way the City's money is managed ➢ Feel that the City wasted three years on the TDIP o Put Burnham on hold o Make street maintenance the first priority for gas tax funds. o Deed higher expertise for urban renewal ➢ Time to go out for levies ➢ Disagree with the City's estimation of costs, believe actual costs will be less than projected. ➢ Small businesses do not need a mandate from Council to raise fees, especially now. ➢ Mike's Street Maintenance Fee payments will amount to more than his property taxes payed to the City. ➢ Smaller businesses are paying a larger share, this is unfair. ➢ irresponsible of the City to propose the tripling of a fee. ➢ Charge TriMet more -they do more damage to the streets. ➢ In the new proposed code for downtown there are no parking requirements, have we accounted for this? ➢ it is easier to swallow increased fees at home, than at a business ➢ He will pass the increased cost on to his tenants - for most properties in Tigard, they pay the utility bill and pass increased costs on to the business. ➢ His company has not taken the opportunity to notify the City about vacancies in the past. ➢ Tualatin's fees are much higher than the current City of Tigard Street Maintenance Fee. ➢ Tigard's building department is doing a phenomenal job. ➢ Use a more specific use chart for parking requirements like the TIFF uses. 2 Summerfield Civic Association Location: Summerfield Clubhouse, May 19, 1:00pm - 2:00pm City Staff: Gus, Marissa Task Force: None Attended Public: Summerfield Residents Comments & Questions: ➢ Understand the need for maintenance, without it our whole community goes downhill. ➢ How are businesses operating heaver vehicles in Tigard being taxed, i.e. Pride Disposal, UPS, Busses? o Heavier vehicles cause more damage o What about a gas tax? ➢ In 2003 Summerfield residents were told that ROW maintenance would be included in the fee and it was not, o How do we know ROW maintenance will be included in the adopted fee this time around? ➢ ROW maintenance is important for fire safety. ➢ ROW maintenance is nearly impossible for Summerfield residents with property backing Durham Rd. a There is no way to get the debris safely around the fence. o What was the maintenance agreement at the time of brick fence installation? ➢ Why do we expect the City to take care of our property? o It isn't the City's responsibility to maintain our property o Hope we aren't asking the City to maintain the ROW just because we are old. ➢ !Noise on Durham Rd is an issue ➢ Homeowners should maintain the portion of Durham Rd ➢ Where is the fee assessed? ➢ A gate should be constructed in the wall. ➢ Have all property owners along Durham Rd gotten together to try to hire and pay for ROW maintenance? Downtown Business Owners (Group 1 Location: Chamber of Commerce, May 26, 2:00pm - 4:00pm City Staff: Gus, John Task Force: Jennifer Stanfield Public: Pete Louw, Tigardville Station; Robert E. Ellis, karate on Main; Margaret Ellenson, Tylers Automotive; John Westerholt, Cleaning Green 3 Comments & Questions: ➢ Why is the City proposing to maintain ROW when this is a legal obligation for property owners? Doesn't the City enforce this rule, and wouldn't it be cheaper to increase enforcement? Expressed a philosophical disagreement that some property owners and businesses had to subsidize the legal obligations of others. ➢ is ROW Maintenance a "done deal" or does it remain an option? ➢ How will ROW maintenance affect/help downtown? ➢ Why isn't the city basing fees on trip generation? ➢ Robert Ellis supports preventative maintenance on infrastructure, but feels it's a bad move in this economy and would ruin already marginal businesses by reducing their revenue stream and by killing their morale. Encourages delayed implementation so as not to punish or kill small businesses that are unable to increase rates or realize new revenue in this economy. ➢ Jennifer Stanfield asked if it was possible to phase in residential increases sooner than business rates. ➢ How does SMF work for other fees? Is it effective? If only 18 Oregon Cities use this, how are the remainder of Oregon cities able to function on gas tax alone. ➢ Why can't we divert existing money away from capital improvements and towards street maintenance? Downtown Business Owners (Group Location: Chamber of Commerce, May 29, 2:00pm - 4:00pm City Staff: Gus, John Task Force: Christopher Warren Public: Carolyn Barkley, An Antique Barbershop Comments & Questions: ➢ Carolyn agreed that this was needed, but now was a bad time as neither her landlord nor her business could afford the increased expense. Didn't have any other questions as she had read the outreach material and understood the proposal. ➢ Carolyn also submitted a letter from her landlord, Brian Bishop. Highway 99W Businesses- Central Area Location: Tigard Grange, June 23, 10am - Noon City Staff: John, Gus, Diane, Sam Task Force: Gretchen, Chris Public: Anne Sivers & Kurt Miller of DW Sivers Co.; Gary Stump of St. Anthony's Church Comments & Questions: ➢ How did the City pay for maintenance before 2004? Why was the SMF created? ➢ Ann Sivers and Kurt Miller stated that the percentage distribution to businesses is "unfair" 4 o Anne Sivers stated that her tenants front 99W and that's how their clients get there ➢ Gary Stump stated the following about ST. Anthony's o Says they are require to have far more parking spaces than they need o Says the school is over $100,000 in the red o Cannot raise tuition o The school is considering closing, and the fee might push them over the edge o Closing the school would have impacts on many Tigard residents who would lose the social services they depend on, and the local schools would have to receive a large influx of children Business revenue, tuition, and taxable incomes were all flat or declining, and this fee assessment is extreme given the circumstances, ➢ Encouraged the use of alternative paving technologies to try and save costs Highway 99W Businesses Northern Area Location: City Bible Church, June 23, 2:00pm -4:00pm City Staff: John, Gus, Diane, Sam Task Force Members: Chris Public: Bill Ensley of Bear Printing; Pam Brown, West Coast Bank Comments & Questions: The "Street Maintenance Program Booklet" answered a lot of my questions, really well done. ➢ Many business owners don't realize that fee increases are being considered for both commercial and residential users. Many think it is only being assessed against businesses. ➢ What is the total need for revenue to maintain the streets? Why can't we maintain the streets given the multitude of funding sources we already have. What is the breakdown of the expenditures from these revenue sources? ➢ Will this fee be strictly earmarked for street maintenance? Nothing makes him, or the public madder, than taxes being used for something else than they were created for. Tigard Chamber- Good Morning; Tigard Location: City Hall, June 25, 7.30am - 8:30am City Staff: John, Gus, Mike, Diane, Craig Prosser Task Force: None Attended Public: A large crowd of various business owners - 35 Business cards were collected: Cindy Haldorson, Legacy Meridian Park Hospital Community Relations; Terry Elton, Action Coach Business Coaching; Michael Carlson, Portland Badge Company; Diane Mead, Pets First; Steven R. Schmitt, Berry Insurance; Julie Weber, Paradise Bakery and Cafe; Hunter Douglas, The Doug Hall Drapery & Blind Company; Marjorie Meeks, Reward Travel; Gina M. Mueller, Mental Health Professional; Michael Farley OMIT Solutions, Lee Coleman Tualatin Worksource Portland Metro, Kermit H. Charlie, Professional Land Surveying; Vicky Klingerman, Tualatin Auto Body; Rick Wargo, Accomplishment Coaching; Dan Snyder, 5 Active Media; Richard Lundstrom, Homemasters Incorporated; Marilyn McCobb, Keller Willians Realty; Kevin Baty, American Family Insurance; Enid E. Nielsen, Counseling and Therapy; Jerry & Amy Anderson, Wine Styles; Efua Osam-Cue, Washington County Bilingual Program Educator; Kris Sleeman, Element Design & Strategy; Karyn Smith, HomeStreet Bank; Kurt T. Doctor, Foot Solutions; Alesia M Dick, Take Shape for Life; Dr. Adam Mohr, Acceleration Chiropractic; Patrick Burke, Photograohy & Graphic Design; Syd Dorn, Vehicle Buyer's Service; Stan Baumhofer, Tigard Area Farmers Market; Heidi Torkko, A Group Real Estate; Matt Cope, Cope's Handyman Service; Mary Dalton, Massage on the Go; Genevieve Ford, The Idea Factory; Array & Fader Farhat, Cool Cats Coffee; Angie Dehart-Carey, American Family Insurance Comments & Questions: ➢ Two comment cards were collected, names are hard to read: o Joseph Cope(???) "Any new taxes or fees are not ok. People can't pay their bills as it is. I know the road maintenance is necessary but you need to find the money somewhere else." I o Michael Farlow "While I appreciate the rise in costs, however to triple the fee, particularly during these economic, is unconscionable and deleterious to doing business in the City of Tigard. Vote No!" ➢ Who performs the work? Is it contracted out? Does anyone check the quality of work? o One attendee shared concerns about the quality of work on Hall, and was surprised to learn that it was a State road and outside of our control. ➢ How is the fee distributed (business versus residential)? ➢ Is this a citizen or council vote? Highway 99W Businesses - Southern Area Location: Tigard Covenant Church, June 30, 2:00pm - 3:00pm City Staff: Gus, John, Marissa Task Force Members: None Attended Public: Patrice Titus, Canterbury Coin Laundry; Gerald Kulve, Canterbury Square Comments & Questions: ➢ How is Washington Square responding? ➢ Why have maintenance costs increased so dramatically? ➢ Titus objected to a more than tripling of the fee, assumed that money could be found within the existing revenue streams of the city, and that her business and others can't afford the increase with fewer customers coming in. ➢ Didn't the City and the State recently adopt gas tax increases? ➢ Gerald appreciates the outreach efforts of the city, and the importance of well maintained streets, but stated that tenants and landlords are no longer in a position where they can pass along increases to their customers and tenants. Both sales and rents have been steadily dropping. Stated such an increase would not have been a problem S to 10 years ago, but the economy isn't the same as it used to be, both in structure and vibrancy. ➢ The City has the power to increase the fees, but if so they will likely see revenue and collections drop because people and businesses won't be able to pay it. 6 Northwest Grocery Association Location: Permit Center, June 2, 11:00am -12:Qppm City Staff: Gus, Mike Task Force: None Attended Public: Joe Gilliam and Amanda Dalton of the Northwest Grocery Association Comments & Questions: ➢ While we agree that an increase is needed, the proposed increase is substantial. ➢ We also think the Consumer Price Index and not the construction and labor costs increases should be used to account for inflation. ➢ The methodology of using minimum required parking spaces per code for non-residential uses provides certainty in computing fees and still appears sound to us. ➢ We'll contact our membership and get feedback from them on the proposed increases. We do want to work with you on coming up with an appropriate increase. L enftlus\street maintenance fee 2009\Final report 7-21-09\bnsiness visit notes.doex 7 Attachment 4 Street Maintenance Fee Public Outreach General Comments and Letters vistv.. ..v Mayor Other Councilors tea! _ C 2 City Manager gon- Council Mail Mayor's Calendar fcc an ar4 June 1, 2009 City of. Tigar.d... Cd 13125 SW Hall Blvd. 0q~St,~rTIZO11 Tigard, OR 97223 Response to article in June Cityscape. "How will we pay for street repair?" The time has come when we citizens need to come to grips with the reality that if we want safe roads we need to pay for what we need for safety and less repair to our automobiles. We think the ones who use the roads should pay.for the upkeep. A gas tax is a fair and responsible way of paying for street repair. We appreciate and read the Cityscape. Thanks to the city council for what you are doing. Yours truly, Jay & Brita Zimmerman 8229 SW Fanno Creek Dr. Tigard, OR 97224 June 24, 2009 Re: Street Maintenance fee increase To say I was appalled when I first heard about this is an understatement. First of all, we have had an increase for gas in our vehicles of .03 a gallon without voter approval. Next you put an increase of $4.36 per billing on our water and sewer bills without voter approval. We've also had an increase in our water bill in Oct. of 2007. My last water bill indicated that Clean Water surfaces will have an increase effective 7/1109, and Surface Water Management will have a fee increase effective 8/15109. The fact that you wish to increase the street maintenance fee to over $12,00 is unbelievable. This is not the time for such a large increase. Oregon right now is on top with unemployed residents. I am retired, live on a fixed income and no increase for me this year from Social Security. There are retired people who are barely making it now. I feel I'm speaking for the majority of Seniors when I say enough is enough. You need to come up with a better idea, and most important, let the citizens of Tigard vote on this. Sincerely t ~ Monica Dexheirner 11615 SW Fairview Lane Tigard, Or. 97223-2823 503-620-9472 mondexis@msn.com May 21, 2009 RE: Proposal to Increase Tigard's Street Maintenance Fee Dear Mr. Duenas, Tigard business owners are experiencing the worst economic situation of their lifetime. The unemployment rate is 12% which translates to a great reduction in our customer base and activity. In addition to the loss of that 12%, the rest of the population has cut back substantially on its spending. Tigard business are consequently suffering and laying off employees, or in some cases shutting down. Just go out and look at all the vacant sites in Tigard. Increasing fees and/or taxes during this sever economic crises will only result in more unemployment and businesses closing. Government must cut its budget and do with less just like everyone else. When the businesses get back on their feet, they will add more employees and pay more taxes on their profits. Until then we all must due with less. Increasing Tigard's Street Maintenance fee at this time is completely unacceptable. It would be akin to cooking the goose that lays your golden eggs (or pays your fees and taxes). Sincerely, Brian C. Bishop CStreet Maintenance Fee June 23, 2009 We want to hear what you have to say! Name - Address & Acne would be appreciated but not required. Comments/Suggestions Street Maintenance Fee June 23, 2009 We want to hear what you have to say! y1 (/yf F{.y.'/ y1 I fq' rid, ~ ~ ~ 1. N' F. lIJ / l ~r^`~/4`G.. ~.'J~i' i'+.✓ ~7 ~^~~wl` P~ ~ N ! Cl,~~✓L ~~F'..,.Y ~ \.o) Name - Address & Phone would be appreciated but not required. Street Maintenance Fee Comments Received via Survey Monkey as of June 7, 2009 1 1 have found a company selling. an Asphalt alternative product with substantial savings. Thu, Jul 2, 2009 They are called 'Polycon Manufacturing, Madison, Miss. 8:10 AM the product is referred to as "e-krete" and is part concrete, part flexible, polymer. This. could be ;a significant source of savings and provide long-lasting durable surface repair. Kurt Miller bW Sivers.Go. 2. One more.thing... The street lights could be put on timers that don't come on until 11 pm and go Mon, Jun out at 4am in the summer, they could be fitted with covers that direct all light downward and thus 29, 2009 use a less Wattage bulb. 3:56 PM Why are trees planted on new sidewalk sections that will in a few years grow around power poles? What can be done about downtown Tigard? We see the painting, but what a mess, what slid Sherwood and Tualitin do different? .3. Salutations, Mon, Jun Here area flew of the questions we have for the council involving street improvements from our 29, 2009 point of view: 3:49 PM 1. We:.are all aware of the price of oil and asphalt- when it comes to creating new streets what are the:possbilities of narrowing residential streets with planning of neighborhoods, using a natural stone, and using materials that would more easily stand the test of time. 2. The.main sireets(99W, bridge:by Greenburg, Mc Donald intersection) are so stressed by traffic that investing in patchwork sidewalks and yellow cones do little to offset the mass of humanity. Is there a way to improve the situation by widening supporting streets to take pressure off of 99? 3. We often wonder at the ratio of profit to materials and labor. The stimulus plan is supposed to put people to work not line the pockets of already well off. It .seems Tigard is protecting its present employees{not a bad thing} and not finding ways to hire from the unemployment roles directly to put people back to work. All employment seems to have to go through a miriad of stages. Why can't the council find an intelligent way to hire immediately for small city projects? 4. The last concern is one of attitude. It seems that your flyer becries of difficulties. We feel its time to cut through the way things have been done for 50 years and look to solving for the common good.-Anything can be solved but sometimes the issue of special interests have to be left behind. 5. Lastly, one more issue-the fire department. Why is it considered a fair regulation that the fire department can use city equipment to buy groceries! Many times we witness five "heros" leisurely going to grocery stores on city time in a hook and ladder. How high up do they think the frosted flakes are anyway? The price of gas, wear and tear, and non-productive work is hard to swallow. We realize again that this was acceptable in the past, but now we are faced with global warming and budget concerns, this is one regulation that has to change. Thank you for your time and timely response, cgallik@yahoo.com 4. The Property Owner of 10815 SW Pacific Hwy. and I attended an informational meeting on Wed, Jun Tuesday, June 23rd at the Grange Hall. 24, 2009 2:04 PM We made many comments, but the most pertinent ones are as follows: .0) Minimize or reduce the steep escalation rate by a significant amount the upward . adjustments are very sharp and a bit indefensible. (2) Look for multiple revenue streams to assist in the payment of this expense--Property Taxes, State Gas Tax, and the SMF--don't hit just the one source if possible. Spread it around so the allocation methodology affects. everyone and not just "owners". (3) Consider alternate material usage to reduce expenses, where possible. 1,e. Recycled materials. '.(4) Please eliminate the 200 space ceiling for Non-Business users. There is no way our tiny parcel (1.1 acre) should be assessed at 21% (41 spaces out of 200) of the total assessment that Fred Meyer, Washington Square and Lincoln Center receives. We are so much smaller than any of those sites--it is impossible to justify this as an equitable arrangment in our minds. (5) In terms of cost-sharing, we would like to see a graduated payment as well, but perhaps not every year and as mentioned in #1, not at the 50% -80% year over year increases proposed. They are extremely hard to swallow. Sincerely Kurt Miller for D.W.:Sivers Company Portland, OR. PH: (50) 223-2680 Ext. 100 5. Our taxes are already high enough in Tigard. If you continue to raise you will definitely be losing a Tue, Jun lot of your tax paying citizens. Cut your bureaucratic waste and then come talk to us about tax 23, 2009 increases] 2:30 PM 6. As a business owner in Tigard we swallowed and huge increase in business taxes in 2009 with Fri, Jun the lame excuse that "we hadn't raised the taxes in 10 years." That is an excuse NOT an answer. 19, 2009 The answer is poor planning or more appropriately no planning at all. The road maintenance fee 5:47 PM falls into same category. A 351 % increase over a three year period reflects either the complete lack of planning or such poor planning that those making the plans should be removed from the planning process. I accept the fact that roads have to be maintained, but placing the burden. solely on the backs of business owners is a complete abrogation of responsibility by the elected officials of Tigard. Tax the business owners, not the citizens of Tigard, so it appears that City Hall is doing a "Great Job" of funding and maintaining the roads. Be grown ups. Tell the citizens of Tigard what it costs to maintain their roads in Tigard and tell them what it will cost them. This will put more pressure on the elected officials to plan better, spend better and be more accountable to the citizens they represent. Placing on tax on businesses where many of the business owners do not live and vote in Tigard is.the easy way out, The results are predictable, This "invisible tax" is not directly levied by City Hall but rest assured it will be levied on every customer that frequents our businesses in the city of Tigard becasse we as business owners must pass on those costs to our customers. If too many of these municipal taxes continue we as business owners will not be competitive; our customers we leave; we will struggle and leave also as our leases expire. The net is fewer businesses and services in Tigard, the -citizens won't know why and City Hall will watch their tax base erode as their city becomes less desirable. We want to do business in Tigard, don't force us out because we cannot compete. John Maddigan dvmmba@compast.net 7. Street repairs/fee increase Fri, Jun I `know there are many streets in ':Tigard in bad need of repair/maintenance which is why I question 19, 2009 the 72nd.Ave:Pedestrian walkway." $43,000 plus (so far) for two blocks of walkway. This would 5:34 PM have at least,put a bandage on some of the worse streets. I am not against a fee increase but wonder what people who have very little income think of any kind of fee increase. Even if it was restricted :to .commercial businesses, the cast would trickle down to all - unless we spent the money on gas and went out of town to do our buying. Norma Harris grannyharris@q.com 8. Clear Mayor and City Councilor Members, Tue, Jun 16, 2009 Thank you for the opportunity to comment on the proposed increase of the Street Maintenance 9:16 PM Fee. We have lived at our current Tigard location for more than six years - a newer subdivision in the Bull Mountain area. Before that we lived off 135th and were assessed as part of the Local Improvement District (LID). i would like to go on record to say we strongly oppose the Street Maintenance Fee, especially the proposed increase. I appreciate the City's need to raise funds for road improvements, but feel a fee is not the responsible method to raise funds. We pay thousands of dollars in taxes (a good .portion to Tigard)--its the City's and our elected officials' responsibility to work within its budget, including.road.repairs- Bad economy Or not (many residents are struggling as it is) - I would rather have our tax base increased to cover the expense, than be nickeled and dirned with fees that can't be written off.: I appreciate the City's and Councilors' efforts to seek input on this fee, but if you truly want your citizens to decide - why not take it to the voters? I am: hopeful that you will receive ample input, but -am doubtful that most citizens will get involved. It does not seem reasonable to ask Tigard residents and businesses to cover the cost of roads that are shared by all. I would be more supportive of a gas tax or capital improvement/systems development, tax. Thank you for your consideration. Sincerely, Michelle H (503) 526-2517 9. Dear Mayor and City Councilor Members, Tue, Jun 16, 2009 Thank you for the. opportunity to comment on the proposed increase of the Street Maintenance 9:15 PM Fee. We have lived at our current Tigard location for more than six years - a newer subdivision in the Bull. Mountain. area. Before that we lived off 135th and were assessed as part of the Local .Improvement District (LID). I would like to goon record to say we strongly oppose the Street Maintenance Fee, especially the proposed increase. i appreciate the City's need to raise funds for road improvements, but feel a fee is not the responsible method to raise funds. We pay thousands of dollars in taxes (a good portion to Tigard)-- it's the City's and our elected officials' responsibility to work within its budget, including road repairs. Bad economy or not (many residents are struggling as it is) - I would rather have our tax base increased to cover the expense, than be nickeled and limed with fees that. can't be written off. .1 appreciate theCity`s and Councilors' efforts to seek input on this fee, but if..you truly want your citizens to decide- why not take it to the voters? I am hopeful that you will receive ample input, but am doubtful that most citizens will get involved. It does not seem reasonable to ask Tigard. residents and businesses to cover the cost of roads that are shared by all. I would be more supportive of a gas tax or capital improvement/systems development tax. Thank you for your consideration. Sincerely, Michelle H (503) 526-2517 10. Because, the maintenance of roads is more important than projects that ineffeciently increase Wed, Jun capacity, I am okay with an increase in the tax. It would be my request that administrative 10, 2009 demands are not increase with a larger budget. 7:28 AM Matt Knudsen mattkn39@hotma it . corn 11. Streets are transportation facilities for Tigard. More than autos and trucks use streets and their Thu, Jun associated right of way. Tigard's street. maintenance fee should cover maintainance and care of a, 2009 the entire right of way, including sidewalks, untended planter strips and bikeways so that all of 9:28 AM Tigard residents and those using our facilities can do so safely. 1 1'want Tigard to include care of sidewalks, untended planter strips and bikeways in the scope of the street maintenance fee. Such care would include patching, providing ADA ramps, planting trees and brush control, sweeping periodically (since bikes and peds don't have the big tires of cars and trucks) and pruning back obstructing vegetation. I suggest that an expenditure split of 5% for the :non-auto elements be mandated, just as it is for ODOT facilities today. 2:1 suggest that the ;formula for charging properties be changed from its structure of the past several years. a) there should-be no:limit on permitted parking spaces for commercial and industrial properties, !e Costco should not be limited to paying for 200 parking spaces when it has something like 1000 parking spaces; b) since it is widely known that heavy trucks (commercial and industrial use) cause the large majority of maintenance and repair expenses on streets, the 95% of the total fee for streets alone should be split 75% - 25%, with commercial and industrial properties paying the 75% share. The entire 5% of the total fee for pedestrian/right of way/bike maintenance can legitimately be assigned to the residential property fee. 12. Most government programs sound good, but all have costs, frequently considerable. The FACT is Wed, that all levels of government in this country have been spending recklessly for decades. Frankly, May 27, we are in big trouble. Our lives in Tigard get more expensive every year: the water bill climbs and 2009 7:49 is becoming astronomical; property taxes jump 3% like clockwork; utility costs will see only raises PM the :rest of my days. For folks on fixed incomes, how do we pay for these increases? All types of government` MUST cut back, and quickly! America has been living on borrowed money for a long time; our wealth has been a fantasy. The streets of Tigard are pretty good as is, with the exception of that abomination that runs past the original fire station between Hall & Main. Why hasn't-that been fixed first? Also, what ever happened to the loot raised from the higher gas tax on Tigard stations? I continue to wonder why.preventive maintenance doesn't take precedence? Isn't it cheaper to fill cracks with tar now rather than allow general deterioration & eventual expensive replacement? You have 2 votes here against any jump in the street repair tax! 1 hear about new schemes to improve the flow of traffic on Pacific Hwy., but.nothing ever changes, except that conditions worsen. I have given up on that. I remain mystified that attempts are not made to "synchronize" the 4 egregious lights so that much traffic could flow through on one light change. Apparently this is hopeless. Back to my point: no more taxes, no more raises, no more idealism that leads to "wonderful projects" that cost even more of my money. Obama is going to be forced :to pay for the abuses of the past, and his own social programs, and that means higher fed taxes. It's getting depressing to be a responsible citizen; we also worry that the Tigard officials will, in time, force us to leave because it is unaffordable here, We love it here but Remember (as a Founding Father warned)..that the powerito tax is the power to destroy. Our faith in self government has collapsed"and is now quite shaky. Time to be realistic people - government must be curtailed! 13. 1 live on SW 93rd street where the street always fills with water at the end, the are pot holes 3 feet Wed, across and there .is .a HUGE dip. The dip causes cars to get scraped underneth if you are May 20, unaware of it's exsistence. We pay for street maintenance and yet this street is FAR from 2009 3:34 maintained.' When can we expect a overlay or fixing of our streetl? PM 14. How often do the street sweepers clean? It appears that our residential street gets cleaned more Wed, often than is necessary. I would think there is a better use for our street maintenance dollars. May 13, 2009 9:46 Jan Newport PM newport@eaSystreet..net 1.5. l: do not believe that a tax increase should be proposed at a time of an econoimic downturn. Tue, Apr Thank you 21, 2009 9:07 AM Larry Frank 16: I do not believe that a tax increase should be proposed at a time of an econoimic downturn. Tue, Apr Thank you 21, 2009 9:06 AM Larry Frank 17, No offense folks, but it's just pure lunacy to increase any fees or taxes right now[! There is no Wed, Apr doubt that you may state you find the need, but try more efficiency rather than constant increases. 15, 2009 Yes, the cost of things go up, but you must live within a budget just like the average joe, and we 5:28 PM truly don't have anymore to give you at present!! So before there is an eventual uprising in the US, figure it out--you must cut from the fat to make do for the lean and that's all there is to it. A few years ago, you didn't even have the street maintenance fee and you found a way to make do, so try it again. You have. taxes on everything imaginable from my phone to my heating bill, and I personally, am fed up. It just never stops...yet, my income doesn't go up, oh, that's right. I lost both my jobs in the last 90 days. Maybe, that's why I am not an advocate for you even wasting the printing and paper to let me know you want my opinion re: an increase. That was a real waste of taxpayor dollars--you couldn't tell us that in the newsletter?????????????? (and, on heavy cardstock ye0191) Carole Moore Carole Moore [carolem@clearwire,net] Wed 4/15/2009 5:21 P:M. Sent by email to City Staff. 18, We live in the Morning Star development on Bull Mt. During the snow storm this winter we were Wed, Apr without mail service for two weeks, and garbage service for three. The city did sprinkle some 15, 2009 gravel on Greenfield. But having driven a State dump truck during the summers of my college 11:31 AM years I understand why the drivers didn't want to risk fifes and property on a fools errand by attempting Morning Star Drive. As for the value of the street sweeper, sorry we don't think we get our moneys worth. I wouldn't put gravel:on the road for traction, and I'd eliminate deciduous trees. Good ole native conificurs don't clog storm drains. We think the heavy street.sweeper does more long term damage than good. As for steet:maintenance, yes keep it up. Although we think a redistribution of funds would go a long way to keeping the fee where it is, or maybe even reducing it. So how about using the money spent on making Tigard the city of "speed bumps and concreate barriers" to fixing more potholes and to keep a crew with brooms and shovels for those rare jumbo cleanups that are needed from time to time? The nice thing about a "street crew" is. that it creates jobs, you can use the man power 12 months out of the year unlike the street sweeper that sits idle many months. And, the manpower is fexible :and can be used for other emergencies. Sometimes the old ways are best. No response is needed, we know the "fix" is in and you're just being -polite making us think our opinions are worth something. Respectfully., Bjnva 19. City streets should be maintained by subcontracting out the work. This the money currently Mon, Apr collected from the existing "fee" program will cover the cost; especially if the money is spent 13, 2009 wisely. The city also collects a gas tax just for the city of Tigard. Where is this money going??? 5:00 PM Jim Goddard Serena Ct. 20. SW Pinebrook St was done last year and the section from SW 89th to Hall is lovely and smooth Mon, Apr and a pleasure to drive on. The section above SW 89th up to 92nd is not anywhere near the 6, 2009 quality. it has bumps and ridges. I'm curious if someone from the city follows up on the work that 5:48 PM is done at least enough to see what kind of job the companies' do that they hire. I don't have a problem contributing toward the first part, but the second part would rankle my feathers. Eileen Chamberlin elleenjc@comcast.net 21, 1 do not disagree that there is a. need for street improvements and up-keep and the fee attached to Mon, Apr the utility billing is a good way to accomplish funding of same. However we own property in 6, 2009 Hillsboro and we.have just received notice of a similar fee to our utility billings for these properties 8:46 AM and I would like to make note to the fact.that with in the city of Hillsboro there are some factors that allow .for a variance to the charges. You may receive a discount if you are Disabled, become unemployed, are a: vet and I am now hearing that they are giving some consideration for senior citizens on. fixed incomes or who can prove they do not own or drive a vehicle. .1 discussed these discounts with your city engineer who told me flatly he and the city had no interest in even considering what Hillsboro is doing to help those in need. I think the counsel should take these kinds of discounts in to consideration as it would be both reasonable and would go along way to showing your citizens you have there interest at heart as well as the cities ability to keep streets in proper repair.. Some flexibility to give assistance to residence of Tigard who are Seniors living on fixed incomes .and who do not own vehicles and those out of work or who served there country would go a long way in selling this;increase to your public. We love living in Tigard and try to contribute to the community and hope to do so for a very. long time to come, however if this fee goes forward with out any consideration for help to those who need it will only serve to make me consider selling our Tigard properties and living further out. Thank you for your consideration. And tell Gus he needs to be a little more flexible and charitable. 22. Most of the:projects that I've seen done around here seem pretty wasteful and don't really improve Tue, Mar anything. I've never heard anyone complain about the traffic (except for Saturday morning on 24, 2009 99111. Therefore, I don't see any need to change what is currently being done. Please keep things 8:33 PM the way that they are. 23. 1 see by mywater bill and this web site that you are proposing what will likely be more than a Mon, Mar 100% increase in the street maintenance assessment I'm paying now. How you could have been 23., 2009 more than 100% off in your original estimate of the needs in this area escapes e. How does that 11:36 AM give.me any confidence that your new estimate will be any more accurate? I realize your plan is to phase it in but that doesn't really make sense if you truly believe the $2,500,000 is the correct amount. If it is, raise the rates to an adequate level now and be done with it. If you aren't sure, raise it by maybe 60% and see how far that goes. If it still isn't adequate, raise it again but don't plan an automatic increase that may not even be needed. Of course you could always find a way to spend it but that's not the way our taxpayers should be treated. philipyount@msn.com 24. The City of Tigard instituted a 3 cent per gal, tax on gas to provide service for roads. Use that Mon; :Mar money. NO NEW TAXES OR FEES, City costs and economize like the rest of us are doing. Helen 23, 2009 and Bob Sullivan, Tigard 10:03 AM helenmsullivan@verizoh.net Marissa Daniels From: Nancy Lof on behalf of Webteam Sent: Thursday, June 25, 2009 10:20 AM To: Marissa Daniels Cc: Webteam Subject: FW: Tigard Website Feedback Follow Up Flag: Follow up Flag Status: Completed Marissa, FYI. Citizen comments regarding street maintenance fee follow: From: Webteam@tigard--or.gov[SMTP:WEBTEAM@TIGARD-OR.GOVI Sent: Thursday, June 25, 2009 10:13:20 AM To: Webteam Subject: Tigard Website Feedback Auto forwarded by a Rule SITE FEEDBACK Feedback Type: General Question Name: Phone Number: Email Address: Feedback: i am against raising the parking space taxes by 3. the businesses are having a very hard time in this economy. your timing is god awful. if we don't have the money we just can't do it now. sorry Marissa Daniels From: John Floyd Sent: Tuesday, June 23, 2009 6:01 PM To: Gus Duenas Cc: Mike McCarthy; Marissa Daniels; Diane Jelderks Subject: Phone Comment Attachments: John Floyd.vcf; image001.jpg Received a phone call from Edith Carnahan(?) and she had some strong feelings about the SMF and a few other topics. Her address is 10985 N. Dakota, and her number is 639-2716, should you want to follow up. Thinks we need to find sources of income other than the SMF - like speeding tickets from all the speeders on her own street (North Dakota) who don't stop for the cross walk. Wants her street dropped down to 25 MPH and a LOT more speeding tickets issued. Doesn't think this SMF increase is a good idea when there are a large number of safety issues that need to be addressed (crosswalk enforcement, better bridge crossings, etc...). We shouldn't be raising her fees when she's 92 years old. Is also angry about having to "inventory all of her trees" and "pay $300 to sell her property". Thinks staff doesn't want to do their job and take money to give out answers. Thinks we're "spending more than we got". Probably a pre-app initiated by her daughter. Wants more speed patrols on her street. John.Ft+oyd I of Tigard City That F . Associate Planner Y Community Development. (503) 18-2429 i ohnf @tigard-or, ov 13i 5:S10i Hall Blvd, Tigard, OR 97223 1 Marissa Daniels From: Gus Duenas Sent: Tuesday, June 16, 2009 2:26 PM To: Marissa Daniels; John Floyd; Mike McCarthy Subject: FW: Street Maintenance FY[ and for the record. From: Gerry McReynolds [maiIto: Gerry@Pacific-Tax.corn] Sent: Tuesday, June 16, 2009 2:09 PM To: Gus Duenas Subject: Street Maintenance Reduce the cost of the street maintenance by ignoring the little Davis-Bacon Act. Citizens are demanding too may services from government. Bring wages down to the local level. Wages and benefits far exceed those of the working man! Gerry McReynolds, EA Pacific Tax Service, Inc. Voice: (503) 670-7977, or (888) 249-9916. FAX: (503) 603-9074. Cell: (503) 2500152. Street: 12930 SW Pacific Hwy, Suite 133, Tigard, OR 97223-5088. Mail: PO Box 23877, Tigard, OR 97281-3877 Information in this e-mail is confidential and intended only for the person(s) addressed. If you received this information in error, please immediately contact the sender and destroy this message. Any use, reproduction or distribution of the information contained in this message without the express written consent of the sender is prohibited by law. Minds are lire parachutes. They only function when they are open. - Sir .Tarries Dewar i Marissa Daniels From: Nancy Davis [nancyd.oregon@yahoo.com] Sent: Friday, June 12, 2009 1:58 PM To: Marissa Daniels Subject: Paying for street repairs Hi, Marissa - I read the article in the Tigard newsletter about paying for street repairs. While I do support a SMALL fee to be paid through utility bills, I have a couple of comments: 1. Target specific projects - make a list! I think people are much more willing to pay for things when they know where the money is going to be spent, rather than just going into a general pot of money. Not much accountability there. 2. People other than residents of Tigard use the city streets - perhaps your department could solicit input from the drivers of the street sweepers - have them tell you where the most messy, trash-laden streets are and then posts signs there... such as "The roadway is not your ashtray--please keep your butt in your vehicle." ;-D Well, that one might have to be rephrased, but you get the idea. I've been driving down Hall Blvd. or past the high school and see papers just tossed out of windows gum wrappers, food packaging, etc. Let's "educate" the population about how much that costs to clean up after them, and ask them to "pack" their own stuff. Thanks, Nancy Davis z Marissa Daniels From: Brian & Kathy [haiasi4028@juno.com] Sent: Thursday, June 04, 2009 12:33 PM To: Marissa Daniels Subject: Question about street maintenance Follow Up Flag: Follow up Flag Status: Flagged Hello, I reviewed some of the Q&A on the Tigard website about why there is a need for more street maintenance funds. Maintaining the streets even in a down economy makes sense; some costs just don't go away regardless of the state of the economy. However, one of the prominent things being said about this street maintenance need is that costs have gone up dramatically in the last few years. Why is this so? Fuel costs were up for a while, but have come back down. What other costs have changed "dramatically," and why? Thanks very much. Sincerely, Brian Schwartz i Marissa Daniels From: Marissa Daniels Sent: Tuesday, May 05, 2009 5:03 PM To: 'Jonathan Clay' Subject: RE. Tigard Street Maintenance Fee Attachments: Street Maintenance Fee Outreach 4_17_09.pdf Good afternoon, Information about the Tigard Street Maintenance Fee is available on the City's website at www.tigard-or.gov/i n ut. This site includes information about the current street maintenance program . The comment period will be open until July, when City Council will hold a public hearing and invite additional comments. I am not sure of the date of the hearing, but we will post it as soon as the schedule is more certain. I have attached all of the information about the current fee and proposed increase in a PDF document, Sorry for the large document size, if you need, we have some hard copies available at City Hall. Please, don't hesitate to contact me with any additional questions. Thank you, Marissa Daniels, Assistant Planner Long Range Planning City of Tigard, Oregon 13125 SW Hall Boulevard Tigard, OR 97223 (503) 539-4171, ext. 2428 marissa2tigard-or.gov From: Jonathan Clay [mailto:jonathan@metromultifamily.comj Sent: Friday, April 24, 2009 4:13 PM To: Marissa Daniels Subject: Tigard Street Maintenance Fee Hello Marissa, Flow long is the period for public comment on Tigard Street maintenance fee? When would a proposal be available to view? Can you send me a link for information on the current street maintenance fee? Thanks! Jonathan Clay Legislative Analyst Metro Multifamily Housing Association P: 503-226-4533 x107 F: 503-228-8303 ionath an (a7 metrom u Itifam ily, com Promoting Quality Rental Housing 2 Marissa Daniels From: JD Woods [writerl @hevanet.com] Sent: Wednesday, April 95, 2009 7:43 PM To: Marissa Daniels Subject: Streets NO MORE FEESH The streets around Tigard will last another year or so. Why do you have to charge fees in these trouble times where we are all having a hard time making it. So many people laid off their jobs, unemployment 12.5%, food prices going up, gas prices on the rise again. Come on, give us a break, the roads are fine. 1 say NO to an increase in fees. King City & Tigard resident. John David Woods. Marissa Daniels From: Carole Moore [carolern@clearwire.net] Sent: Wednesday, April 15, 2009 5:21 PM To: Marissa Daniels Subject: Street Maintenance Fee Increase No offense folks, but it's just pure lunacy to increase any fees or taxes right now!! There is no doubt that you may state you find the need, but try more efficiency rather than constant increases. Yes, the cost of things go up, but you must live within a budget just like the average joe, and we truly don't have anymore to give you at present! ! So before there is an eventual uprising in the US, figure it out--you must cut from the fat to make do for the lean and that's all there is to it. A few years ago, you didn't even have the street maintenance fee and you found a way to make do, so try it again. You have taxes on everything imaginable from my phone to my heating bill, and I personally, am fed up. It just never stops...yet, my income doesn't go up, oh, that's right. I lost both my jobs in the last 90 days. Maybe, that's why 1 am not an advocate for you even wasting the printing and paper to let me know you want my opinion re: an increase. That was a real waste of taxpayor dollars--you couldn't tell us that in the newsletter?????????????? (and on heavy cardstock yet?!?!) Carole Moore i Marissa Daniels From: helenmsuilivan@verizon.net Sent: Saturday, March 21, 2009 4:28 PM To: Marissa Daniels The City of Tigard instituted a 3 cent per gal. tax on gas to provide service for roads. Use that money. NO NEW TAXES OR FEES. City costs and economize like the rest of us are doing. Helen and Bob Sullivan, Tigard i Agenda Item # Meeting Date Tuly 21, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Building. Division Fee Adjustments Prepared By: Mark VanDomelen & Toby LaFrance Dept Flead Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Discuss the process and get direction from council regarding building division fee adjustments as directed by the Budget Committee. STAFF RECOMMENDATION Council provide direction to enable staff to create a Building Fee Table that will generate an additional $250,000. KEY FACTs AND INFORMATION SUMMARY • Staff will present information on process and toning to update fees based on State requirements. • Staff has developed several options based on communities in the area building market, cost of providing service, and across the board changes that would net the additional $250,000 in fee revenues. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GoALs N/A ATTACHMENT LIST Table of options for changing Building Fees to attain $250,000 revenue increase from the fees. FISCAL NOTES The Adopted 2009-10 Budget includes an additional $250,000 in building fee revenue. Based on direction from Council, staff will be able to construct a Building Fee table that will produce the required additional fee revenue. Options for Changing Tigard Building Fees to produce an additional $250,000 annually Option #1: Model fees from jurisdictions in West Portland Metro Area Looked at fees in. Beaverton, Tualatin, Sherwood, Wilsonville, Lake Oswego, West Linn, Gresham, & Hillsboro. Increase Over Tigard Fee Revenue Fee Group Model Jurisdiction $ % Mechanical / Alterations / Additions / Fire Safety Beaverton $163,970.50 134% New Commercial / Electrical / Site Work Wilsonville $30,218.27 85% Plumbing Hillsboro $8,348.00 43% New Single Family N/A 0.00 0% Total Increase $202,536.77 Option #2: Compare existing Fees to Cost of Service for Inspections Based on Model that uses average number of inspections and average cost per inspection to produce cost of service. Cost of service is then compared to revenue per permit, and forecasted number of permits, to determine gain or loss. The cost of service model does not include the plan review. Additional Revenue Current Required Fee Group Revenue $ % Mechanical /Alterations /Additions / Fire Safety $122,247.35 $184,052.58 154% New Commercial / Electrical / Site Work $35,614.53 $9,788.02 27% Plumbing $19,223.86 $31,008.53 161% New Single Family $113.519.95 $122,418.03 108% Total on Inspections $290,605.69 $347,267.15 Option #3: Across the Board Required Across the Additional Board % Base Revenue Revenue Increase $592,200.00 $250,000.00 42% $642,200.00 $200,000.00 31% $692,200.00 $150,000,00 22% $742,200.00 $100,000.00 13% $792,200.00 $50,000.00 6% $842,200.00 $0.00 0% Agenda Item. # Meeting Date 1uly21 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Buildin Division Service Schedule Chan es Prepared By Mary VanDomelen Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Inform Council of pending changes in hours of operation. STAFF RECOMMENDATION Receive information from staff about the need to change hours of operation to enhance service levels. KEY FACTS AND INFORMATION SUMMARY Beginning Monday August 10, 2009, Building inspection and counter hours will change. Currently, we operate Monday through Friday from. 8 a.m. - 5 p.m With staff working 32-hour weeks, building inspections occur only in the morning. The counter staff currently works a staggered shift so someone is here until 5 p.m.to close out the register, but we stop taking in permits at 4:30 p.m The new hours will be Tuesday through Friday from 7 a.m 5 p.m. All represented staff would work a standard eight hour shift four days a weep. This is being implemented for the following reasons: • With the currently reduced Building Division staff hours, most of the inspectors are out of the field by 1 p.m. and are not available for afternoon inspections or available to support the counter staff. • Morning preparation for the inspectors takes approximately the same amount of time each day whether working a six-hour day or an eight-hour day. • Working full shifts not only increases the number of inspections that can be performed each week but also simplifies covering both sick leave and vacation time. • While we must operate with reduced staff hours at this time, we would be operating four eight-hour days with the extended counter hours (opening at 7 a.m. instead of 8 a.m.). We will continue to stagger the counter staff hours to keep the counter open 10 hours a day Tuesday through Thursday instead of the current nine hours per day. The extended counter hours are something that the Building Division would like to continue after economic recovery allows us to reinstitute a full five-day (40-hour) workweek • Staff will be conducting an intensive outreach program including postings at the counter, notification to the Homebuilders Association, notifying the local print media, and posting on the City's website to provide as much information and lead time to our customers as possible prior to implementing the new schedule. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL. GOALS N/A ATTACHMENT LIST N/A FiscAL NoTEs There are no direct costs associated with this recommendation. It is believed that some minor overhead expense savings maybe realized. Agenda Item # Meeting Date Tiny 21, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigrd, Oregon Issue Agenda Title Initiate Comtmuntiv Develc rmicrtt Code .%mc-ridment: Expand opporTltnrtics for public benefit and community service organizations' outdoor ;ales events. Prepared By: Gary Pagenstc chcr Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Should the Council initiate a Development Code Amendment to expand opportunities for public benefit and community service organizations' outdoor sales events? STAFF RECOM'.v£FMMTION Staff requests Council provide comment and direction on this issue and, if acceptable, direct staff and the Planning Commission to make die necessary code amendments to allow outdoor sales events as described below. KEY FACTS AND INFORMATION SUMMARY Earlier this year, the Tigard Grange proposed a seasonal outdoor sales event at its property on Highway 99W to occur: on the weekends through late spring to early fall. This was proposed as a "farmer's market" type of activity. The purpose was to raise funds to repau the Grange building and su1?porc the organization's activities. However the Community :Development Code does not allow seasonal or special events of the duration (in excess of 30 days) proposed by the Grange. Instead, staff had to consider the request as an outdoor commercial use, which would requii:c substantial and expensive site improvements. The Grange felt this was disproportionate with the intensity of the use proposed. Therefore, in order to male it possible for the Grange and other public benefit/servic_c organizations to hold season-long events, anode amendment is required. A Code amendment would also hate to include compatibility criteria so as not to have these temporary uses negatively affect adjacent ]and uses, C!:LAe traffic hazards, or result in other unwanted conditions. OTHER ALTERNATIVES CONSIDERED See Staff Memorandum to Council (Attachment 1) CITY COUNCIL GOALs The proposed amendment does not directly relate to City Council's 2009 of I ri4 4 YLar Goals. However, an amended development code providing for these and farmers' mark is would help implement the City's Comprehensive Plan: Goal 9.1 Develop and maintain a strong, diversified, and sustainable local economy and Goal 9.3 Make Tigard a prosperous and desirable place to live and do business. ATTACHMENT LIST Attachment 1: Staff Memo to Council FISCAL l" OTES There is no fiscal impact for tl-Lis action. Attachment 1 City ofTigard Memorandum To: City Council From: Gary Pagenstecher, Associate Planner Re: Council Study Meeting.- Opportunities for public benefit and public service organizations to hold outdoor sales events hate: July 8, 2009 Introduction. The Community Development Department proposes the Tigard Community Development Code be amended to expand oppurturritics for public benefit/community service organizations to hold outdoor sales events in Tigard. The following summarizes the issue and proposes a course of action. Background/ Discussion Outdoor sales, like farmers' markets, that are not associated with an existing retail use, are not specifically addressed by the Tigard Community Development Code (TCDC). Public service organizations that wish to establish seasonal "farmers' rnail.ct" events are discouraged by the Code's vs lgt c apj)rnach to these uses. For example, the Tigard G iaryc pEoposed to establish a spring and summer wecl~c'nd "fartrter's market, on its property. However the TCDC allows this type of "temporary use" for no longer than 30 days and only once in the calendar year. Most farmers' markets, held on weekends only, require up to six-month duration for a total of at least 50 plus sales days. In this example, if a fartners' market use exceeds the 30-day limit, the TCDC no longer considers it a temporary use. Instead it i defined as an outdoor commercial sales activity. In the case of the Tigard Grange's proposal, Site Design 1,eview standards require substantial and expensive site improvements. It is important to note th<cr. the Tigard Code specifically exempts seasonal and special events conducted by and totally for the benefit of a Tigard based nonprofit organization. Churches and fraternal organizations are in this category. Other Cities take a different approach than Tigard to seasonal/ farmers' markets. The following summarizes the practice of nearby cities: Beaverton: Beaverton allows farmers' markets under a Non-Profit use category (15 days or more/year by a nonprofit organization registered with the state of Oregon pursuant to ORS Chapter 65. 1 Tualatin: Tualatin all(_-s temporary outdoor sales on private lands by permit. A Community Services Special Event Perriait is required for c v(cnts on public lands/spaces. Temporary outdoor sales are limited to 55 days/year on a spccihc parcel of land. Nonprofit organizations are not subject to the 55 day limit. Lake Oswecro: Lake Oswego allows "Saturday Market" produce sales (farmers' markets) subject to obtaining Special Event Permits. These: events may occur only in one of three places in the community. There are specific performance requirements for parking, hours of operation, clean-up, event operation, etc. A web search of how other communities regulate seasonal/ farmer's markets sponsored by public service organizations showed that most had detailed standards based on performance criteria contained in City Codes and backed up by permit requirements. Recommendation It is recomrrrended that Council request the Planning Corzunission consider this matter, hold the necessary public hearings, and f0 iward a recommendation.