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City Council Packet - 03/31/2009 • Welcome to this Public Meeting of the Joint Meeting with Tigard City Council, Tualatin City Council and Tigard - Tualatin School District Board of Directors Tuesday, March .31, 2009 . Hibbard Administration Center, 6960 SW Sandburg Street, Tigard, OR 97223 Public participation on agenda items occurs at the discretion of the chair. Please indicate your interest by completing a "Public Comment Card" provided at the agenda table. Non - agenda items and public hearings are governed by the policy found at the agenda table. At 9:00 PM, the Board may take a five- minute recess, and the chair will review the agenda for possible rescheduling of items. The public meeting will not go beyond 9:30 PM without a majority vote of the board. For assisted listening /speech call 431 -4002 (voice) or 431 -4047 (FAX) no later than 48 hours prior to the meeting. 6:30 PM I. CALL TO ORDER Chairman Mark Chism Tigard Tualatin School District Board of Directors A. Introductions All 6:35 PM L DISCUSSION ITEMS A. Safe Schools / Healthy Students Grant Report Dan Goldman, TTSD Grant Manager Kent Barker, Tualatin Chief of Police Bill Dickinson, Tigard Chief of Police 7 :05 PM B. Jurisdiction Finance Report Bonnie Maplethorpe, TTSD Chief Financial Officer Toby LaFrance, City of Tigard Don Hudson, City of Tualatin 7:35 PM C. Safe Routes to Schools Ron Bunch, City of Tigard Paul Hennon, City of Tualatin • 8:05 PM D. Stop Tigard Underage Drinking (STUD) Connie Ramaekers, Prevention Specialist STUD Students 8:30 PM III. ADJOURN Chairman Chism • DATES TO REMEMBER April 9, 2009 Regular Session 6:30 PM April 23, 2009 Regular Session 6:30 PM May 7, 2009 Regular Session 6:30 PM May 21, 2009 Regular Session 6:30 PM June.4, 2009 Regular Session 6:30 PM June 18, 2009 Regular Session 6:30 PM July 9, 2009 2009 -10 Organizational Meeting 6:30 PM Public Participation in Board Meetings 1. A visitor may complete a `Public Comment Card' and give it to the Board secretary at the Board table prior to the beginning of the meeting. After being recognized by the Board chair, the speaker will sit at the presenter's table and identify himself/herself with his /her full name and address and stating his /her purpose in addressing the Board. 2. A group of visitors with a common purpose should designate a spokesman for the group. 3. Comments or statements by members of the public are limited to 3 minutes and should be brief and concise unless otherwise authorized by the Chair. 4. Speakers may comment a topic not on the published agenda, however, the Board, at its discretion, may require that the proposal, inquiry, or request be submitted in writing. The Board reservesdhe right to refer the matter to the administration for action or study and to report at a subsequent meeting. 5. When meetings are large or controversial, anyone wishing to speak before the Board, either as an individual or as a member of a group, on any agenda or non - agenda item, may do so at the discretion of the Board chair. Individuals should complete a `Public Comment Card' and give it to the Board secretary at the Board table prior to the beginning of the meeting. The Chair will detennine the amount of time that will be allotted for each individual. 6. Speakers may offer objective criticism of district operations or programs but the Board will not hear complaints concerning specific district personnel. • 7. These:procedures will be published on the back of every Board meeting agenda. Matters Permitted for Executive Session ORS 192.620 The Oregon form of.government requires an informed public aware of the deliberations and decisions of governing bodies and the information upon which such decisions were made.• It is the intent of ORS 192.610 to 192.690 that decisions of governing bodies be arrived at openly. However, a school board may hold an Executive Session, which excludes the public after the.Board Chair has identified one or more of the following reasons: As per ORS 332.061 (1) Any hearing held by adistrict school board or its hearings officer on any of the following matters shall be conducted in executive session of the board or privately by the hearings • officer unless thestudent or:the student's parent or guardian requests a public hearing: (a) Expulsion of a minor student from a public elementary or secondary school. (b) Matters pertaining to or examination of the confidential medical records of a student, including that student's educational program. As per ORS 192.660 (2) The governing body ofa public body may hold an executive session: (a) To consider the employment of a publicof7icer, employee, staff member or individual agent. (b) To consider the dismissal or disciplining of or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent who does not request an open hearing. (c) To considermatters pertaining to the function of the medical staff of a public hospital licensed pursuant to ORS 441.015 to 441.063, 441.085, 441.087 and 441.990 (3) including, but not Jirnited to, all clinical committees, executive, credentials, utilization review, peer review committees and all other matters relating to.medicai competency in the.hospital. (d) To conduct deliberations with persons designated by the governing body to carry on labor negotiations. (e) To conduct deliberations with persons designated by the governing body to negotiate real property transactions. (f) To consider information or records that are exempt by law from public inspection. (g) To consider preliminary negotiations involving matters of trade or commerce in which the governing body is in competition with governing bodies in other states or nations. (h) To consult witli counsel concerning the legal rights.and duties of a public body with regard to current litigation or litigation likely to be filed. (i) To review and evaluate the employment - related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing. (j) To carry on, negotiations under ORS chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. (3) Labor negotiations shall be conducted in open rneetlngs unless boll, sides of the negotiators request that negotiations be conducted in executive session. Labor negotiations conducted in executive session are not subject to the notification requirements of ORS 192.640. (4) Representatives of the news media shall be allowed to attend executive sessions other than those held under subsection (2)(d) of this section relating to labor negotiations or executive sessionheld pursuant to ORS 332.061 (2) but the governing body may require that :specified information subject of the executive session be undisclosed. (5) When a- governing body convenes an executive session under subsection (2)(h) ofthis section relating to conferring with counsel on current litigation or litigation likely to be filed, the governing body shall bar any member of the news media from attending the executive session if the member of the news media is a party to the litigation or is an employee, agent or contractor of a news media organization that is a party to.the litigation. (6) No executive session maybe held,for,thepurpose of taking any final action or making any final decision. (7) The exception granted by subsection (2)(a) of this section does not apply to: (a) The filling of a vacancy in an, elective office. (b) The filling Of a vacancy on any public committee, commission or other advisory group. (c) The considerationof general employment policies. (d) The employment of the chief executive officer, other public officers, employees and staff members of a public body unless: (A) The public body has advertised .the vacancy; (B) The public body has adopted regular hiring procedures; (C) In the case of an officer, the.public has had the opportunity to comment on employment of the officer; and (D) In the case of a.chief:executive officer, the governing body has adopted hiring standards „criteria and policy directives in meetings open to the public in which the public has had the opportunhty 10 continent on the standards, criteria and policy directives. (8) A governing body 'nay not use an executive session for purposes of evaluating a chief executive officer or other officer, employee or staff member to conduct a general evaluation of an agency goal, objective or operation or any directive to personnel concerning agency goals, objectives, operations or programs.