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City Council Packet - 01/27/2009 Revised Agenda as of January 22, 2009. Item No. 4 - Street Maintenance Fee Amendment Public Hearing has been postponed. City of f Tigard Tigard Business Meeting — Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE: January 27, 2009 — 6:30 p.m. Study Session, 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 titt PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign -up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign -in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503 - 639 -4171, ext. 2410 (voice) or 503 - 684 -2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503 - 639 -4171, ext. 2410 (voice) or 503 - 684 -2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA For Cable Viewing: Tigard City Council - Business Meetings TVCTV — Channel 28 2nd &4th 7:30 pm Tuesday - live Thursday 6 pm Friday 10 pm Sunday 11 am Monday 6 am TIGARD CITY COUNCIL /LCRB AGENDA— January 27, 2009 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www. tigard- or.gov 1 Page 1 of 4 l City of Tigard Tigard Business Meeting — Agenda TIGARD TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: January 27, 2009 — 6:30 pm Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d) to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:45 PM • STUDY SESSION > Expectations for Future Service Area — Community Development Department > Discuss Home Builders Association Request — Community Development Department 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non - Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Chamber of Commerce Representative • Follow -up to Previous Citizen Communication • Citizen Sign Up Sheet • Twality Middle School Lcgo League Robotics Presentation Presentation cancelled as some stllclents are unable to participate. Leader Amy Aiiirray writes: Thanks f or yo11r help, iinclersta31ding, and the Co,incil's willingness to bear from rom oiir stiidents. If there is a way to convey the message to the Council, that u oiild be great. TIGARD CITY COUNCIL /LCRB AGENDA- January 27, 2009 Cit of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 2 of 4 3. CONSENT AGENDA: (Tigard City Council and Local Contract Review Board) These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for November 18 and 25 and December 9 and 16, 2008 3.2 Reconstitute the Transportation Financing Strategies Task Force RES. NO. 09- 3.3 Appoint Committee for Citizen Involvement At -large Members RES. NO. 09- 3.4 Approve Intergovernmental Agreement with University of Oregon for Highway 99W Land Use and Urban Design Vision Project RES NO. 09- 3.5 Authorize City Manager to Sign Dedication Deed and Easement Documents for Woodard Property Acquisition, Including Expenditures for the Acquisition RES. NO. 09- 3.6 Approve Budget Amendment #09 -08 Recognizing Revenue in the Amount of $16,400 from a Homeland Security Grant and Appropriate Funds in the Police Department RES NO. 09- 3.7 Approve Grant Application to the International City - County Management Association (ICMA) in the amount of $49,900 to provide access to and training in new technologies to residents RES. No. 09- 3.8 Local Contract Review Board — Approve Purchase of Electronic Speed Signs for School Zones • Consent Agenda - Items Removed for .Soarate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered I after the Council/Local Contract Review Board has voted on those items which do not need discussion. The Public Hearing for Agenda Item No. 4 — Street Maintenance Fee Amendment has been postponed until further notice. 1. LEGISLATIVE PUBLIC HEARING STREET MAINTENANCE FEE AMENDMENT DISCUSSION AND REPORT a. Open Public Hearing b. Declarations or Challenges c. Staff Report: Engineering Staff d. Public Testimony c. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Consideration: Ordinance No. 09 5. PUBLIC HEARING — FINALIZE SANITARY SEWER REIMBURSEMENT DISTRICT NO. 41 (SW 97�' ` AVENUE) a. Open Public Hearing b. Declarations or Challenges c. Staff Report: Engineering Staff d. Public Testimony TIGARD CITY COUNCIL /LCRB AGENDA- January 27, 2009 Cit of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503 -639 -4171 www. tigard- or.gov Page 3 of 4 e. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Consideration: Resolution No. 09- 6. APPROVE HERITAGE TREE NOMINATION • Staff Report: Community Development Department 7. PERIODIC REVIEW EVALUATION AND WORh PROGRAM • Staff Report: Community Development Department 8. UPDATE ON WES WEEh SCHEDULE AND EVENTS • Staff Report: Community Development Department 9. FOURTH QUARTER GOAL UPDATE • Staff Report: Administration Department 10. COUNCIL LIAISON REPORTS 11. NON AGENDA ITEMS 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. ADJOURNMENT I: \ADM \CATHY \CCA \21 it i9 \I i91 i 127RRV.doc TIGARD CITY COUNCIL /LCRB AGENDA- January 27, 2009 Cit of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503 -639 -4171 www. tigard- or.gov Page 4 of 4 City of Tigard Study Session — Agenda TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: January 27, 2009/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM ➢ EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d) to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 6:45 PM ➢ STUDY SESSION ➢ Expectations for Future Service Area - Community Development Department ➢ Discuss Home Builders Association Request - ComrnunityDevelopment Department Administrative Items: • There will be no report from the Tigard Chamber of Commerce this month. • The TwalityMiddle School Lego Robotics Presentation is cancelled. • Item No. 3.8 removed from the Consent Agenda by staff. The cost of the signs was reduced through work being done in -house and material cost savings so the purchase no longer requires LCRB approval. • Item No. 4 - Legislative Public Hearing - Street Maintenance Fee Amendment was postponed until further notice. • Agenda Item No. 7 - Attached is a Fax received from the Oregon Department of Land Conservation and Development - Revised DLCD Comment Letter • Agenda Item No. 8 - Attached is information from Lisa Olson regarding WES Week activities. Council Calendar February 10* Tuesday Council Business Meeting - 6:30 pm, Town Hall 17» Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 24" Tuesday Council Dinner at New Fire Station - 5 pm Council Business Meeting - 7:30 pm, Town Hall Tentative February Joint Meeting with Tigard - Tualatin School District Board and City of Tualatin City Council - 6:30 p.m. (Meeting hosted by TTSD and looking for dates that will work best for Council and Board members. Best date for Tigard was February 12, 2009 - that was the only date when all City Council members were available for an extra meeting) ... TIGARD CITY January AGENDA - 27, 2009 _:.,...... ,.. City of Tigard 1 13125 SW Hall Blvd., Tig OR 97223 SESSION 503-639-4171 1 www.tigard- or.gov Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is dosed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192 - 660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment- related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) 0) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1) Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. I: \ AD\S \Gth \CCA SS. Pink Sheet \2008 \081209 doc TIGARD CITY COUNCIL STUDY SESSION AGENDA - January 27, 2009 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 - 639 - 4171 1 www.tigard-or.gov rd -or. ov LA S -; b ,,±Z,cX 4-- DRAFT S T t l Lyn_ � �lC� J January date , 2009 U Tom Brian, Chair Washington County Board of Commissioners 155 N. First Avenue, Suite 300 Hillsboro, OR 97124 Chair Brian: At the January, 2009 Reserves Coordinating Committee 'ACC) meeting, you requested that Washington County cities present theft aspirations for . e` e growth. The Tigard City Council discussed this matter at a January 6, 2009 s. s %ion, and offers the following in response. %' Because the City's geographic situation is s. that k eparated from new urban growth areas by unincorporated urban developmen 44;!,4.. 44 %--- future expansion to the City's municipal boundaries will require th- •unty` .< . o tax; affirmative action to make it possible for Tigard to be the provi•sz„ • I ew ur R,: n areas. Furthermore, • - • • . 'shies to CKptCSS that the City does no�°as quire new lands for urban development] Lather, it is Tigard's positiort % the ity's responsibility to provide municipal e a governance to new urban '` --. re within its vicinity when they are needed to accommodate growth. > F Lt qr This philosophy is cons stent with the City's urbanization policies that) development should occur within 1ities for the well being of future citizens and the region as a whole. Furthermore, if new development is to occur in the Portland metropolitan area, it is the City's expectation, rather than aspiration, that se growth will have to occur it boundaries. Therefore, with this in mind, Tigard's expectation is that within the next half -cent , the City's boundaries will likely extend to lands west and south of the City. Ad oti-tivn Fur-thettnore, it must be stressed that decisions to be a municipal service provider to these lands is not Tigard's alone. e • _ :. e .- - .6:- ' - :. - - : - • ; a : • ount thaf st- besnnr inare Ir_ic- Tigard's position-t hat - urban- growth-deeisions r-nade . . . - . e - .:. u11 aA s_-•-. • • ,. •- -- 5. { \''' /n(5- \,r,Q.1? S GOA el- CAS , i>1179 yy\A- o -e_..- '4- e gt4-9 0-tiktA- Cac ot \A/U�-S� . Co Cf`2 C: \Documents and Settings \ioanne \Local Settings C'i DRAFT More specifically, it is the City's expectation that it will be a municipal service and governance provider to future urban development between the City's western and southern boundaries and the Tualatin River. It is most likely that in the near future the City, with the County's leadership, will provide services to urban growth are s 6 and 64. In the longer term, it is expected that Tigard will include the unincorporated ar s3 � ofTeef Bend Road and east of Roy Rogers Road. Ultimately, lands west of Roy Rogers Road, generally to the Tualatin River and Vandermost Road, are also expected to be within the City. Tigard wishes to emphasize the distinction between its community aspirations and its expectation that it will be called upon to accommodate growth. The City's aspiration is to provide the opportunities for a high quality of life; the development of a resilient economy; a safe and hospitable community and so forth. Another City aspiration is to be a good steward of its fiscal resources and to provide services to allow new development at such time that associated capital, operations, and maintenance expenditugrs can be balanced with revenues. The City does not wish to burden its existing residents 44 the costs of new growth. Therefore, the City's primary focus will be to acco L od'a'.` ture population and employment growth inside its City limits where i es , ents g ban services have already been provided and the maximum use of existing to roves ents can be attained. Sincerely, 41 Craig E. Dirksen Mayor C: Tigard City Council Mayor and City Council of King City Mayor and City Council of Tualatin Mayor and City Council of Durham Mayor and City Council of Sherwood C: \Documents and Settings \joanne \Local Settings rL-G / SOS- tp ono � resth_edate da-te Eb Agenda Item # Meeting Date Tanuary 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title: endment to the Street Maintenance Fe- Ordinance Prepared By. A P. u as Dept Head Okay 2 Qty Mgr Okay ISSUE BEFORE THE COUNCIL Council will consider proposed revisions to Chapter 15.20 of the Tigard Municipal Code, which established the City's Street Maintenance Fee and authorized the establishment of the fee rates and collection of the fees. STAFF RECOMMENDATION That Council pass the proposed ordinance amending Chapter 15.20 of the Tigard Municipal Code. KEY FACTS AND INFORMATION SUMMARY Ordinance No. 03 -10 established a Street Maintenance Fee and added Chapter 15.20 to the Tigard Municipal Code. The fee structure was developed based on a 5 -year street maintenance and reconstruction plan with costs for implementation of that plan allocated among residential and non - residential uses based on prevalent use of the street category as a reasonable and reliable basis for cost allocation. Chapter 15.20 requires updating of the five -year street maintenance plan and re- evaluation of the program and fee prior to authorizing any changes in the fee rates. The five -year plan has been updated based on the overall condition of the street infrastructure and the costs needed to implement that plan will require significant increases in the fee rates. The review to update the program and fee rates noted several issues that can be resolved through amendment of the existing ordinance. These issues are as follows: • Problems associated with uncontrolled growth of weeds and other plants in the planters, medians and areas between sidewalks and property lines, especially on collector and arterial streets, require that maintenance of the street right -of -way be addressed as an integral part of overall street maintenance. This maintenance need has long been neglected because of lack of funding and is a recurring problem annually. • Certain local streets that primarily serve commercial and industrial facilities should not be charged to residential uses. • An annual inflation factor to keep pace with the rise in construction costs was not included in the original ordinance. As a result, the buying power of the fees collected has been severely eroded. The proposed revisions to Chapter 15.20 would do the following: • Add right -of -way maintenance on collectors and arterials to the street maintenance scope • Allocate charges for local CommerciaVIndustrial streets to non - residential uses • Allow for a phase -in period to mitigate the impact of fee rate increases , ,.., 4 . , . . 1Qm. ,,,-- ,,.. - ,_.- ,, / Q - 2 /04 , J W -eiu C) chi - . 4'--- Goon r • :. SUPPLEMENTAL PACKET FOR (DATE OF MEETING) To: Honorable Craig Dirksen Ore Mayor, City of Tigard • • From:. DLCD 11 ei : �' 0. . aj rein AP *5 44;•F ' Re: Revised DLCD Comment Letter Tigard Periodic Review .; For Tomorrow's City Council meeting . Department of • Land Conservation and . Development Date: January 26, 2009 . • Meg Fernekees Portland Metro Area Regional . . • Representative • 800 NE Oregon St. # 18 Com.ments:. Portland, Oregon 97232 . The Department's comment letter of January 9 .. Tele (971) 673 -0965 has been revised to add an advisory•recommendation • Fax (971) 673-0911 meg.fernekees @state.or.us • • — 600 /T00EI 890VTELEOS XVA 50 :5T NOW 6002/9Z/TO Oreg�n Theodore R. Kniongoski, Governor Department of Land Conservation and Development Meg Fernekees, Portland Area (West) Regional Representative Portland Regional Office 800 NE Oregon Street, MJS 18 Suite 1145 Portland, OR 97232 (971) 673 -0965 FAX (971)673 -9100 January 26, 2009 Honorable Craig Dirksen Mayor, City of Tigard 13125 SW Hall Blvd. . Tigard, OR 97223 SENT VIA FAX • SUBJECT: REVISED (to add advisory comment) City of Tigard Periodic Review Evaluation Oregon Administrative Rule Chapter 660, Division 25 Dear Mayor Dirksen: The Oregon Department of Land Conservation and Development (DLCD) appreciates the opportunity to comment on the above document we received in anticipation of the formulation of a locally- adopted Periodic Review Work Program. We respectfu.D.y request that this letter became part of the official record of the January 27 City Council proceeding. We hope you will find the following comments helpful in the city's deliberations on this matter. The City and its Long Range Planning staff should be commended for preparing such a comprehensive and coherent evaluation, based on the checklistitems supplied by the Department. It represents a fully thought-out effort. We have no major criticisms of it; . rather we would like to offer some suggestions for the good of the order. Starting on page 4 of the Evaluation, we agree with the City's identification of performing the necessary Transportation System Plan, pursuant to State -wide Planning Goal 12 and its administrative rule; and an Economic Opportunities Analysis, pursuant to Goal 9 and its administrative rule. i�00 /ZOOM 89OTrI €LE05 Xcitri DT :ST [FOR 6002/9Z/TO 1 • Page 5: Regarding the population projection coordination with Metro, if the City has already prepared, or is close to communication with Metro as to the "aspirational" projections of growth (part of the City's input into `Making the Greatest Place "), it would be appropriate to include same as part of the work program elements that are relevant to performing the Buildable. Lands Inventory, and those meeting Goal 9, 10, 11, 12 and 14 requirements. Regarding the rest of item 2 (pages 5 though 9) which deals with population and housing information, some sub items suggest that the city could well investigate those topics under B, C, H, I K, M. We suggest that the City re -check for the necessity of update to both the evaluation of its development processes and standards (for example, urban -- -- design standards) and any necessary update to the 2006 buildable land inventory. Therefore, all together for the housing and population section, it might be wise to the last sentence of the conclusionaty statement on page 9. ("The City will not need to address population and housing trends during Periodic Review"). On page 9, 3A, does the City have any need to identify those wetland not protected by Metro Functional Plan Tides 3 and 13 or by the development standards of Clean Water Services. The Department here is thinking of isolated wetlands not associated with riparian corridors. Further, has the City completed its significance tests for the wetlands identified in its Local Wetland Inventory? Regarding the City's public facility plan (pages 10 and 11), the Department is pleased the City recognizes the importance of updating its plan pursuant to Goal 11. We understand that the City will consider the comments of those state agencies that have commented on the evaluation. We would also strongly encourage the City in performance of an updated Transportation System Plan to address and update the City's policies and implementing measures for reducing VMT (vehicle miles traveled) by establishing multi -modal trip targets. Advisory Recommendation: Climate Change - Planning for Greenhouse Gas Reductions. The Department recommends that the City of Tigard add planning for greenhouse gas emission reductions as part of the Transportation System Plan update. While planning for greenhouse gas emission reductions is not requited by statewide planning goals or rules, the Legislature has adopted goals to make significant reductions in greenhouse gas emissions (GHG) over the next 40 years and it is certain that changes to land use plans will play an important role in meeting state targets. •rmeetoo B9017ZELEO5 Xd3 OT:5T nioFi fiooZ /9Z /TO Since the city's plan update will cover the next 20 years or so, it is timely for the city to assess how Future development patterns would affect expected greenhouse gas emissions. It certainly appears the City's long range planning is headed in this direction. Available research indicates that the major effect of land use on greenhouse gas emissions is the extent of vehicle travel that is expected to result from planned land uses. The city's plan update can help meet GHG reduction goals by considering and implementing plan changes that favor compact, mixed use pedestrian friendly development; and infill and redevelopment, especially in areas well served by transit. Consequently, we encourage the city to consider and give priority to measures that support compact development as it assesses future housing, employment and transportatio"r needs and measures to accommodate these needs. This should include assuming higher rates of infll and redevelopment, assuming new housing and employment will occur at higher densities, and considering changes to plans and zoning that accommodate new housing and employment in areas that are well served by transit or within mixed use centers or neighborhoods. In Task 5, we recommend that the city include greenhouse gas (GHG) emissions reduction as well as vehicle miles traveled (STMT) as an evaluation criteria for selection of preferred development scenario. Thank you for the opportunity to comment and we again congratulate the City on its well prepared Periodic Review Evaluation. We look forward to continue working with 'city planning staff on the locally- adopted Periodic Review Work Program to come. Sincerely, ✓fir , glivipaiA ea Meg FeM ekees Portland Area (West) Regional Representative e -cc: Dairen Wyss • vooi pool 1 R- .._._.�_- •- --.._._ _ w__- 890i/T£LEOS rua GT :ST [ ON 600/9Z/TO i .. Agenda Item # . 7 GfGI 1 Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Discuss Home Builders Association Request Prepared By: R. Bunch Dept Head Approval: t)L C) r . City Mgr Approval: 0 ISSUE BEFORE THE COUNCIL Council is requested to review the attached letter, proposed for the Mayor's signature, to the Home Builders Association of Metropolitan Portland (HBA) and provide direction to staff. STAFF RECOMMENDATION Staff recommends that Council review the attached letter (Attachment 2) and other attached information and direct staff as it sees fit. KEY FACTS AND INFORMATION SUMMARY The Home Builders Association of Metropolitan Portland sent a letter (Attachment 1) to local governments throughout the Portland Metropolitan Region regarding the bad economy's impacts on its members. The letter also requests that local governments provide assistance to builders to help them weather the current recession by providing relief from fees and charges and maldng certain procedural /process allowances. The proposed response does not support the request and offers a variety of reasons for not doing so. OTHER ALTERNATIVES CONSIDERED Possible alternatives include: • Amend the letter, or • Not express a position and decline to respond to the HBA's requests CITY COUNCIL GOALS N/A ATTACHMENT LIST 1. Letter from dome Builders Association of Metropolitan Portland (HBA) 2. Draft response letter to the HBA from the City of Tigard FISCAL NOTES In general, if Council concurred with the HBA requests and directed implementation, there would be negative impacts to fee supported City services and public facilities and services. Administrative costs associated with assessment, collection, and accounting might also increase. Because the HBA request is not specific, it is not possible to provide more detailed information. W ." Attachment 1 HBA Home Builders Association of Metropolitan Portland - -- — ♦ - . October 31st, 2008 The Honorable Craig Dirksen Mayor, City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 Dear Mayor Dirksen: The Home Builder Association of Metropolitan Portland (HBAMP) and its members are experiencing economic hardship on an unprecedented scale. While the global financial crisis tightens credit markets and banks curtail lending, the homebuilding industry is also confronted by severe consumer angst over their economic future. This all adds up to very few new sales and even fewer additional housing starts. The ripple effect is a Out of buildable lots, un -built plats, and a projected consumer supply of housing equal to more than one year. Furthermore, the State of Oregon has slid into a recession based on a number of national and local factors. The combined affect of these conditions are stark. According to the State of Oregon Employment Department, Oregon has lost over 11,000 construction jobs related to development from September 2007 to September 2008. This does not include the thousands of other workers in the financial, planning, engineering and support services industries that have also lost their jobs. The Oregonian has reported the recent bankruptcy filing of three Top 10 homebuilding companies (who employed hundreds and contracted for services with thousands) in the Metro Area. This doesn't even recognT7e the dozens of small scale home builders who have closed their doors but do not show up in unemployment figures or the newspaper. Meanwhile, the membership of the HBAMP continue to note rising system development charges (SDC's), new fees and additional development related financial responsibilities on a region -wide basis. While building related activity has slowed to a virtual standstill, many jurisdictions have responded by increasing the cost of planning and development related fees in order to cover shortfalls occurring because of inactivity or because previous rates were not adjusted in a timely manner. One purpose of this letter is to provide information that may help you as you put together your budgets and plans for 2009. In terms of decisions you are making regarding revenues and job positions that are impacted by housing starts, we believe it will be a while before there is arty increase in building activity, and this could run into 2010. We also believe that it will likely be several years before housing starts come even close to their 2005-06 levels. A second purpose of this letter is to let you know that we will be actively seeking the support and partnership of jurisdictions across the region to consider and implement temporary policies which we believe will help provide both short-term and long-term stimulus to the local housing market. The HBAMP has worked hard to develop strong working relationships with jurisdictions across the metro region, and we have responded to and helped address many needs from cities, counties and special districts related to the housing industry over the years. We are now asking for your support when our industry needs it most, and when our whole region is realizing the economic impact the housing 15555 SW Bangy Road • Suite 301 • Lake Oswego, Oregon 97035 Phone: 503.584.1880 ♦ Fax: 503.58/1.0588 + www.homebuildersportland.org Striving for Affordability, Balance and Choice market has on local jobs and our economy. Below are a few ideas that we will be following up on with you individually, and hopefully can also discuss collectively with other jurisdictions at an event we're planning in December. 1) Securing Local Extension of Existing Project Approvals and Permits. Many builders are attempting to be financially responsible by not moving forward on additional development without stable financing or demand. While most jurisdictions have a one -time extension process for approvals, builders are concerned their approvals will lapse and be caught in a lose -lose scenario: "lose my investment in approvals (often more than 5100,000 in planning, engineering and permitting fees) or push forward with building and hope I can beat the economy selling units with no demand." The latter scenario is a recipe for disaster as well as an added pressure the industry cannot afford. HBAMP as well as the Oregon Home Builders Association will be seeking temporary measures on a jurisdictional basis to secure longer approval windows or a modified, cheaper "renewal" rather than re- approval process. Specifically, the HBAIvIP will pursue across the board extensions of preliminary plat, engineering and final plat approvals immediately with an eye on extending these approvals through 2011 or 2012. The HBAMP will also seek to develop a plan for longer approvals for all new applications filed currently through 2010. These measures will help members maintain their current approvals and will also activate the approval process now for projects not slated to begin for 3 -5 years. 2) Retroactive Reimbursement, Abatement or Suspension of SDC Increases for Projects Receiving Preliminary Approval Prior to Jurisdictional Adoption of New SDC Rates. This policy initiative will only pursue jurisdictions where an SDC increase occurred and no "grandfathering provision" was included. Several large scale projects throughout the Metro Area are facing difficulty securing financing for development because land was purchased under an assumed SDC charge and then the SDC changed without consideration for existing approvals, thereby changing the builder's pro forma significantly. Banks have concluded that these additional costs are reason enough to not invest in the building specific projects. This provision will mean the difference between a project sitting without new construction for several years rather than a possible one year delay. The value of getting the new development built, creating jobs and investment opportunities, should far outweigh the foregone incremental increase in charges and fees. 3) Temporary Reduction, Suspension or Delay of Existing Fees and Charges. Home Builders are asking for your help. When jurisdictions ask the HBAMP to support bond measures to provide more funding for parks, transportation and other community needs, we are there for you. We have also worked with many jurisdictions to develop appropriate methodologies for SDCs. We now need your help in the short term to improve the ability for developers and builders to work through tighter financial times. One solution is to allow development interests to pay fees at time of sale, occupancy or at other points in the development process. Providing the opportunity to pay the fees closer to the time when the builder closes the sale greatly improves the financing picture for them. Another recommendation to consider is the temporary suspension of SDC collection for a minimum of 6 -18 months. We realize this sounds extreme, but as banks look at financing development projects right now, the additional costs SDCs add to the financing needs are adding to banks reluctance to lend on projects. Providing this kind of relief could have a big impact on helping jumpstart new developments as the market starts to turn, and could also result in completed developments that are currently languishing in your jurisdiction. The HBAMP understands that these policy recommendations have other impacts and may meet with concern or resistance among some jurisdictional staff and elected officials. However, the impact that the current policies have on builders ability to get financing and their willingness to move forward on new projects in the foreseeable future, especially given the far more restricted lending environment we operate in today, is huge. Making these proposed temporary policy changes will have a positive impact on stimulating housing for the next couple of years as the housing market starts rebounding, which will in turn support local jobs and the local economy. In addition, the HBAMP is proposing a Regional Residential Development Summit in the coming months to brainstorm changes that can be made to jumpstart the local housing market. It is our goal to have a large scale dialogue with local jurisdictions, local and state elected officials and the home building industry. Please look for additional details regarding this Summit in the very near future. We would also like to invite you to be our guest at the Annual Economic & Housing Forecast presented by the HBAMP on Wednesday December 3r at the Portland Convention Center, where three local and state market and economic experts will be providing more details on the housing and economic outlook for the next year. The program runs from 7 -9 am. For more information, please contact our office at 503 -684 -1880. Finally, the HBAMP wants to emphasize the dire need for your support. All of the changes we are seeking are on a temporary basis, as we continue to believe that existing funding policies are well reasoned and provide greatly during normal economic conditions. We believe as you do that at some point the economy will rebound. The question is when and the answer appears to be not immediately. The speed with which we recover from this economic downturn is in the hands of every stakeholder in the development process, including local government. We are asking our partners to take temporary action that will provide home builders an opportunity to recover. Sincerely, /4 1 cnr, Mike Arnett Tom Skaar Dave Nielsen President Vice President CEO HBAMP HBAMP HBAMP Attachment 2 December 29, 2008 Home Builders Association of Metropolitan Portland (HBA) Attn: Mr. Mike Arnett, Mr. Tom Skaar and Mr. Dave Nielsen 4-1 15555 SW Bangy Road, Suite 301 Lake Oswego, OR 97035 Re: October 31, 2008 Letter Dear Sirs, I am responding to your letter about the impact the economic crisis is having on the home building industry and how local governments might assist in recovery. Your letter suggested taking `stimulus" actions by providing relief from fees and charges and making certain procedural /process allowances. Tigard is acutely aware of the current dire economic situation, having made drastic staff cuts in our Building program, which is supported by development fees. I want to emphasize the City's concern for those in the construction industry and others who are suffering from the unprecedented negative economy. Unfortunately, Tigard and other municipal corporations have to operate within municipal finance and budget law and are not well suited to intervene and correct market downturns. What Tigard can do in these circumstances, is provide stable, high quality and cost - effective public services to support the community's well- being and quality of life. We believe the City must focus its efforts where interests and needs of taxpaying citizens and the homebuilding industry clearly intersect. In this respect, the needs of Tigard's citizens must be the City's priority. The following are the City's responses to the HBA's specific requests. 1. Securing local extension of existing project approvals and permits Within limits, it is reasonable to allow time extensions to achieve final plat approval for existing subdivision and partitioning applications. The same is true for extending the viability of existing approvals. However, the City has an obligation to respond to its citizens' desires /needs to enhance the quality of neighborhoods and the community as a whole. If the City proceeds with some form of approval extension beyond what is currently required, through a lower cost "permit renewal" process, it would require new codes and standards that may be adopted in the interim, to be addressed at the time of permit renewal. 2. Retroactive reimbursement, abatement or suspension of SDC increases for projects receiving preliminary approval prior to jurisdictional adoption of new SDC rates, and DRAFT 3. Temporary reduction, suspension or delay of existing fees and charges The City's view is that it is not appropriate to change its current system of assessing fees and system development charges. Regardless of market conditions, it is necessary to address development's impact on the public facility system. If the City did not do so, then the public facility costs of development would be passed to existing property owners in the form of reduced share of capacity and ultimately, monetary impacts to maintain current levels of service. This is inequitable, and should be avoided. For example, Tigard is in the process of updating some of its SDCs to better reflect development's impact on important public facility systems such as parks and recreation facilities. Increasing park and recreation opportunities in Tigard is an important community objective. It is essential for new development to assume its fair share of paying for this essential community resource. Regarding the delay of fee payment, Tigard cannot incur expenses providing service and not be reimbursed in a timely manner. Municipal accounting practices require expenses to affirmatively balance with revenues. Changing the timing of the receipt of fees and SDCs also poses problems to the City's budgeting and financial forecasting processes, which we are reluctant to take on at this time. In conclusion, the home building industry and most other economic sectors, including government, are being affected by macro- economic conditions that cannot be altered by individual municipalities. The underlying of issues of tight credit markets and lack of investor confidence must be addressed at the national and international levels. Tigard can support both the HBA and local residents by focusing on our core mission of providing high quality public services in a fiscally responsible and equitable manner. Sincerely, Craig E. Dirksen, Mayor City of Tigard cc: Tigard City Council Tom Coffee, Community Development Director Craig Prosser, City Manager I: \ADM \Mayor Dirksen \LETTERS \2008 \DRAFT 1-IBA response December 29.docx \A 4 rn iqiD, 8 1.a 7. SUPPLEMENTAL PAQc ET FoR - d (DATE OF MEETING) WES Week Events February 2009 Updated: Jan. 27, 2009 noon Pre - Events Preview Rides: Businesses, City Staff, Volunteers Jan. 27, 3:30 -- 7:00 pm Friday, January 30 10 -11:00 am - Dignitaries and Grand Opening — Tigard Bus Station 11:00 -11:30 am — Cake /Coffee mingling, moving to Tigard WES Park & Ride 11:30 am - Mayor's address — Tigard WES Park & Ride 11:44 am — Ribbon Cutting by Mayor — South entrance to platform 11:44 am — 3:30 pm - Free rides to the public. ONE-WAY. Bus shuttle service back to Tigard WES Park & Ride WES Week 4 Business booths each am and pm Refreshments each am and pm Commuter Times 5:30 am — 9:00 am 3:30 pm — 8:00 pm Monday, February 2 Welcome Day Tuesday, February 3 Tigard Day Wednesday, February 4 Wellness Day Thursday, February 5 Chamber Day & Farmers Market Friday, February 6 TGIF — AM only �vE S We ek Advertisers (57) Update' January 27. 2009. 12 noon A Taste of Heaven 12535 SW Main Si. Tigard All Beverage & Bar Supplies 12490 SW Main St. Above the Rest Homebrewing 11945 SW Pacific Hwy, Suite 235 Tigard Central Bus. District Assn PO Box 23992 America's Driving School 11945 SW Pacific Hwy #301 Tigard Cleaners 12519 SW Main St. Archers Precision Inc 12700 SW Hall Blvd Bldg A Tigard Cycle & Ski Service 12551 SW Main St B & B Print Source 9040 SW Burnham St. Tigard Exhaust and Break Pacific Highway Bank of America 11999 SW Pacific Hwy. Tigard Fitness 12215 SW Main St. Book Box 11945 SW Pacific Hwy, Suite 238 Tigard Pizza Kitchen 11945 SW Pacific Highway, #228 Break Team 12035 SW Pacific Highway, Suite A Tigard Sub Shop 12501 SW Main St. Cafe Allegro 12386 SW Main St. Manila Express 12370 SW Main St. Cleaning Green 12568 SW Main St. Tualatin Riverkeepers 12360 SW Main St., #100 Crown Carpets 12230 SW Main St. Tyler's Automotive 12485 SW Main St. DeAngelo's Catering & Events 9037 SW Burnham St. Under Water Works 12170 SW Main St Dr. Willow Moore, Chiropractic and Naturopathic Doctor 11930 SW Greonburg Rd. US Bank 12160 SW Main St El Mexicano 11945 SW Pacific Hwy., Suite 201 Young's Funeral Home 11831 SW Pacific Hwy Foil Studios 8900 SW Burnham F -110 Gino's Deli 11945 SW Pacific Hwy. #216 Hiller's Emblem Shop 12537 SW Main St. Kepler's Upholstery & Custom Furniture 12511 SW Main St. Kiss Car Wash 12475 SW Main Street La Fuente 12198 SW Main St. Las Margaritas Market 11940 SW Pacific Hwy #C Lifeworks NW 8770 SW Scoffins St. Main Street Stamp and Stationery 12245 SW Main St. Main Street Village 12650 SW Main St. Maki 12430 SW Main St Manning's Automotive Service 9055 SW Burnham St. Massage on the Go 8879 SW Center St. Max's Fanno Creek Brew Pub 12562 SW Main St. New Shoes Professional Shoe Recrafters & Pedorthic Center 12255 SW Main St. NW Preferred Federal Credit Union 8950 SW Burnham St. Pacific NW Chapter - Nat'l Railway Historical Society Room 1 Union Station, Portland PIP Printing 11940 SW Pacific Hwy Providence Bridgeport Health Center 18040 SW Lower Boones Ferry Road Razz Ma Tazz Salon 8905 SW Commercial St. Round Table Pizza 12085 SW Hall Blvd., Suite A Sherrie's Jewelry Box 12425 SW Main St. Speedy Auto Glass 12035 SW Pacific Hwy Sports Nutrition Center 11945 SW Pacific Hwy., Suite 201 Srider's India Imports 11945 SW Pacific Highway, Suite 240 T. Scandia Motors 8848 SW Commercial St. Thai Delicious 12540 SW Main St., Suite 150 Tigard Area Chamber of Commerce 12345 SW Main Street Tigard Area Farmers Market PO Box 230421 WES Station at Tigard Transit Center SW Commercial St Station Sponsors: Staff TM Lead: Ph am ; Comm Papers Bus Shelter Complex Lead: P Wilson ATaste of Heaven Trip Planner: David Hupperich € Cafe Allegro _ ., .__. ..____ Crown Carpets WES Week DeAngeles Catering Lead: Rhonda Danleison Kiss Carwash Main Street Stamps '9 m -� °° _ ... Massage On The Go # $ New Shoe Capital Projects !! Sherries Jewelry Box Taqueria La Puente Office 1 Tigard Beverage and Bar Tigard Cycle and Ski Security Tigard Fitness —u.__ _a_ 4_, Tigard Sub Shop t1'1 Tyler Automotive Path from buses to WES C US Bank n n e. n 'ur 7 n r u t i _ n r n q 'F no i - I i t 1 �Li l � C3 J [ 41 — Al A >'I « 'i i L ' , i r f� 1. ;I � �_ u �a € Rope Off Station Platform Stantions � -Th 4 4 UI 1'"11 tl 1I1E i 1 i ' F [ 44L4 s � - , u o u u " t ri Lamp laosO Security 8 10 x 10 Tents with Tables 7 TM Ticket Booth PP Park & Ride Vendor unloading only; `- no parking during event Need 2 Wackenhut Security Personnel for Traffic Flow WES booth Schedule 1- 23- 09.xls, page 1 WES Week Booth Schedule TriMet will always occupy Booth #1 & 2 ' DAY Booth # BUSINESS ACTIVITY SERVICES NEEDED Contract In CONTACT NAME NUMBER F ri. - Grand Opening Day Jan. 30 Moved from Grand Refer to Pam Dignitary # 3 Food - AM Beaverton Bakery - cake, coffee Opening Refer to Pam Wilson, TriMet Wilson, TriMet Pam Wilson 503- 962 -6434 Pacific Northwest Chapter - National Railway Historical Historical Railway One 120 volt electrical connection Free Ride #4 Society Display for display units Received Ron McCoy 503 -310 -4811 #5 New Shoes Foot pressure demo 2 electrical for lap top & pad Received Donald Myers 503- 684 -2497 #6 Cleaning Green ' Green products demo - None Received Shelly Westerholt 503 - 293 -3837 #7 - heated Volunteer Check In Volunteers None None Bob Roth 503 -718 -2402 Mon. - Welcome Day Feb. 2 AM # 3 Food - AM Tigard Sub Shop/Tyler's Auto. Coffee & Donuts 2 - 110 volt electrical - coffee pots Received Mike Marr 503 - 624 -2975 #4 New Shoes Foot pressure demo 2 electrical for lap top & pad Received Donald Myers 503 -684 -2497 Refer to Pam #5 Community Newspapers Display Refer to Pam Wilson, TriMet Wilson, TriMet Pam Wilson #6 US Bank Display None EM 1/23 Ken Engstrom 503 -639 -7611 #7 - Heated Volunteer Check In Volunteers None None Bob Roth 503 - 539 -4963 cell 2 - 110 volt electrical sources for PM # 3 Food - AM Cafe Allegro Beverage & snacks coffee pots EM 1/16 Warren Resser 503- 684 -0130 #4 New Shoes Foot pressure demo 2 electrical for lap top & pad Received Donald Myers 503- 684 -2497 #5 Massage on the Go ? ? ?? Mini massages None EM 1/16 Mary Dalton 503 -620 -0724 #6 US Bank Display None EM 1/23 Ken Engstrom 503- 639 -7611 #7 - Heated Volunteer Check In Volunteers None None Bob Roth 1503 -718 -2402 Tues - Tigard Day Feb. 3 Tigard Sub Shop /Sherrie's 2 - 110 volt electrical sources for AM # 3 Food - AM Jewelry Coffee & Donuts coffee pots Received Mike Marr 503- 624 -2975 National Railway Historical Historical Railway One 120 volt electrical connection #4 Society Display for display units Received Ron McCoy 503 -310 -4811 City of Tigard - Long Range #5 Planning /U of 0 program The future of Tigard Electrical for Two lap tops EM 1/16 Sean Farrelly 503 -718 -2420 City of Tigard - Long Range #6 Planning /Dtwn Projects Park & Plaza, TDIP Electrical for video machine EM 1/16 Phil Nachbar 503 -718 -2557 #7 - Heated Volunteer Check In Volunteers None None Bob Roth 503 -718 -2402 WES booth Schedule 1- 23- 09.xls, page 2 DAY Booth # BUSINESS ACTIVITY SERVICES NEEDED Contract in CONTACT NAME NUMBER Cider, snacks & lunch Refer to Pam PM # 3 Food - AM Whole Foods bags Refer to Pam Wilson, TriMet Wilson, TriMet Pam Wilson 1 Pacific Northwest Chapter - National Railway Historical Historical Railway One 120 volt electrical connection #4 Society Display for display units Received Ron McCoy 503- 310 -4811 City of Tigard - Long Range #5 Planning /U of 0 program The future of Tigard Electrical for Two lap tops EM 1/16 Sean Farrelly 503 -718 -2420 City of Tigard - Long Range #6 Planning /Dtwn Projects Park & Plaza, TDIP Electrical for video machine EM 1/16 Phil Nachbar 503-718-2557 '#7 - Heated Volunteer Check In Volunteers None None Bob Roth 503 - 718 -2402 Wed. - Wellness Day Feb. 4 2 - 110 volt electrical sources for AM # 3 Food - AM Tigard Sub Shop/Tigard Cleaner- Coffee & Donuts coffee pots Received Mike Marr 503- 624 -2975 _ #4 Providence Bridgeport He. Ctr, Wellness /clinicinfo None Received Sarah Lott 503- 574 -9329 #5 Tigard Cycle and Ski Bike inspections None hand deliver George Kadey 503- 639 -1000 #6 Tigard Fitness Mini Massages None EM 1/16 Mary Dalton 503 -620 -0724 #7 - Heated Volunteer Check In Volunteers None None Bob Roth 503- 718 -2402 2 - 110 volt electrical sources for PM # 3 Food - AM Max's Brew Pub Beverages & snacks coffee pots EM 1/16 Marvin 503 -330 -6090 #4 Dr. Willow Moore Health tests None Received Dr. Willow Moore 503 - 639 -1712 #5 Tigard Cycle and Ski Bike inspections None Received George Kadey 503 -639 -1000 #6 Tigard Fitness Mini Massages None Received Mary Dalton 503 -620 -0724 #7 - Heated Volunteer Check In Volunteers None None Bob Roth - 503-718-2402 Thurs. - Chamber /Farmers Market Da, Feb. 5 • Tigard Sub ShopdTigard All 2 -110 volt electrical sources for AM # 3 Food - AM Beverage & Bar Supply Coffee & Donuts coffee pots Received Mike Marr 503 -624 -2975 #4 Good Morning Tigard - TACC Networking /Door Prizes None Chris Zoucha 503- 639 -1656 #5 Good Morning Tigard - TACC Networking /Door Prizes None Chris Zoucha 503- 639 -1656 #6 Good Morning Tigard - TACC Networking/Door Prizes None Chris Zoucha 503- 639 -1656 #7 - Heated Volunteer Check In Volunteers None None Bob Roth 503 -718 -2402 PM # 3 Food - AM DeAngelo's Catering Punch & Cookies 2 - 110 volt electrical - coffee pots EM 1/16 Steve DeAngelo 503 -620 -9020 #4 DeAngelo's Catering (Expo) product display 2 - 110 volt add'I display lighting EM 1/16 Steve DeAngelo 503- 620 -9020 #5 Sherrie's Jewelry Box ? ?? Jewelry Inspections 2 - 110 volt add'I display lighting Lisa to contact Ron (Sherrie's son) 503- 598 -0144 #6 FOIL Display products EM 1/16 Ryan #7 - Heated 'Volunteer Check In Volunteers None None Bob Roth 503- 718 -2402 • WES booth Schedule 1- 23- 09.xls, page 3 DAY Booth # BUSINESS ACTIVITY SERVICES NEEDED Contract In CONTACT NAME NUMBER Manila Ex Prking Tigard Area Farmers Market Display products /Music Has their own EM 1120 F ri. - TGIF Feb. 6 Tigard Sub Shop /Main St. Stamp 2 - 110 volt electrical sources for AM # 3 Food • AM & Stationery Coffee & Donuts coffee pots Received Mike Marr 503- 624 -2975 #4 Sports Nutrition ? ?? Nutrition product disp. EM 1/16 Levi #5 #6 #7 - Heated Volunteer Check In _ None None Bob Roth 503- 718 -2402 PM Cancelled Uncommitted to day/time NW Preferred CU Food possibly EM 1/15 Jiim Heir _Bank of America Team w/?? Team w / ?? Crown Carpet Team w / ?? Team WI ?? Carol Krager From: Carol Krager Sent: Friday, January 23, 2009 10:43 AM To: 'Listings @news.oregonian.com'; 'Iweissman @commnewspapers.com'; 'Editor@theregalcourier.com' Subject: Clarification on Street Maintenance Fee Increase Public Hearing Attachments: Carol Krager.vcf We received some clarification on the public hearing for the street maintenance fee increase, previously scheduled for January 27, 2009. This public hearing has been postponed (not cancelled). However, a future date has not yet been identified. If you have any questions, please do not hesitate to call. Thank you. B: „';.;^ City of Tigard tni Wiat ' Carol Krager Deputy City Recorder 13125 SW HS B 'd, "Tigard, OR 97223 :1503) 218-2419 carodk @ti erd- or,gov 1 Carol Kreger From: Carol Krager Sent: Thursday, January 22, 2009 11:36 AM To: 'Listings @news.oregonian.com'; 'Iweissman @commnewspapers.com'; 'Editor @theregalcourier.com'; Webteam Subject: Revised Agenda for January 27, 2009 - Street Maintenance Fee Agenda Item Removed Attachments: Carol Krager.vcf; Agenda Change for 090127.pdf; Revised Agenda for 090127.pdf The Agenda for January 27, 2009 has been revised. Item No. 4 — Street Maintenance Fee Amendment Discussion and Report has been cancelled until further notice. A Meeting Notice and revised Agenda are attached. !r r n"?�o , City of Tigard .'. Carol Krager Deputy CO Recorder 13 Tigard, OR 97 223 (503) 718-2419 care!k:'tiaard -or, gov 1 Agenda Item # T 146' G(. )e.1 ', ...J ? Meeting Date January 27, '2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Discuss Horne Builders Association Request Prepared By: R. Bunch Dept Head Approval: �� / rit City Mgr Approval: ISSUE BEFORE THE COUNCIL Council is requested to review the attached letter, proposed for the Mayor's signature, to the Home Builders Association of Metropolitan Portland (HBA) and provide direction to staff. STAFF RECOMMENDATION Staff recommends that Council review the attached letter (Attachment 2) and other attached information and direct staff as it sees fit. KEY FACTS AND INFORMATION SUMMARY The I -Iome Builders Association of Metropolitan Portland sent a letter (Attachment 1) to local governments throughout the Portland Metropolitan Region regarding the bad economy's impacts on its members. The letter also requests that local governments provide assistance to builders to help them weather the current recession by providing relief from fees and charges and making certain procedural /process allowances. The proposed response does not support the request and offers a variety of reasons for not doing so. OTHER ALTERNATIVES CONSIDERED Possible alternatives include: • Amend the letter, or • Not express a position and decline to respond to the HBA's requests CITY COUNCIL GOALS N/A ATTACHMENT LIST 1. Letter from Home Builders Association of Metropolitan Portland (I -IBA) 2. Draft response letter to the HBA from the City of Tigard FISCAL NOTES In general, if Council concurred with the HBA requests and directed implementation, there would be negative impacts to fee supported City services and public facilities and services. Administrative costs associated with assessment, collection, and accounting might also increase. Because the HBA request is not specific, it is not possible to provide more detailed information. .111" Attachment 1 HBA Horne Builders Association of Metropolitan Portland - - - -- - October 31st, 2008 The Honorable Craig Dirksen Mayor, City of Tigard 13125 SW Hall Blvd Tigard, OR 97223 Dear Mayor Dirksen: The Home Builder Association of Metropolitan Portland (HBAMP) and its members are experiencing economic hardship on an unprecedented scale. While the global financial crisis tightens credit markets and banks curtail lending, the homebuilding industry is also confronted by severe consumer angst over their economic future. This all adds up to very few new sales and even fewer additional housing starts. The ripple effect is a glut of buildable lots, un-built plats, and a projected consumer supply of housing equal to more than one year Furthermore, the State of Oregon has slid into a recession based on a number of national and local factors. The combined affect of these conditions are stark. According to the State of Oregon Employment Department, Oregon has lost over 11,000 construction jobs related to development from September 2007 to September 2008. This does not include the thousands of other workers in the financial, planning, engineering and support services industries that have also lost their jobs. The Oregonian has reported the recent bankruptcy filing of three Top 10 homebuilding companies (who employed hundreds and contracted for services with thousands) in the Metro Area. This doesn't even recognize the dozens of small scale home builders who have closed their doors but do not show up in unemployment figures or the newspaper. Meanwhile, the membership of the HBAMP continue to note rising system development charges (SDC's), new fees and additional development related financial responsibilities on a region -wide basis. While building related activity has slowed to a virtual standstill, many jurisdictions have responded by increasing the cost of planning and development related fees in order to cover shortfalls occurring because of inactivity or because previous rates were not adjusted in a timely manner. One purpose of this letter is to provide information that may help you as you put together your budgets and plans for 2009. In terms of decisions you are making regarding revenues and job positions that are impacted by housing starts, we believe it will be a while before there is any increase in building activity, and this could run into 2010. We also believe that it will likely be several years before housing starts come even close to their 2005-06 levels. A second purpose of this letter is to let you lmow that we will be actively seeking the support and partnership of jurisdictions across the region to consider and implement temporary policies which we believe will help provide both short-term and long -term stimulus to the local housing market. The HBAMP has worked hard to develop strong working relationships with jurisdictions across the metro region, and we have responded to and helped address many needs from cities, counties and special districts related to the housing industry over the years. We are now asking for your support when our industry needs it most, and when our whole region is realizing the economic impact the housing 15555 SW Bangy Road ♦ Suite 301 ♦ Lake Oswego, Oregon 97035 Phone: 503.6134.1 880 ♦ Fax: 503.684.0588 4 wuvw.hornebuildersportland.org • Striving for Affordobiliry. Balance and Choice market has on local jobs and our economy. Below are a few ideas that we will be following up on with you individually, and hopefully can also discuss collectively with other jurisdictions at an event we're planning in December. 1) Securing Local Extension of Existing Project Approvals and Permits. Many builders are attempting to be financially responsible by not moving forward on additional development without stable financing or demand. While most jurisdictions have a one -time extension process for approvals, builders are concerned their approvals will lapse and be caught in a lose -lose scenario: "lose my investment in approvals (often more than $100,000 in planning, engineering and permitting fees) or push forward with building and hope I can beat the economy selling units with no demand." The latter scenario is a recipe for disaster as well as an added pressure the industry cannot afford. HBAMP as well as the Oregon Home Builders Association will be seeking temporary measures on a jurisdictional basis to secure longer approval windows or a modified, cheaper "renewal" rather than re- approval process. Specifically, the HBAMP will pursue across the board extensions of preliminary plat, engineering and final plat approvals immediately with an eye on extending these approvals through 2011 or 2012. The BBAMP will also seek to develop a plan for longer approvals for all new applications filed currently through 2010. These measures will help members maintain their current approvals and will also activate the approval process now for projects not slated to begin for 3 -5 years. 2) Retroactive Reimbursement, Abatement or Suspension of SDC Increases for Projects Receiving Preliminary Approval Prior to Jurisdictional Adoption of New SDC Rates. This policy initiative will only pursue jurisdictions where an SDC increase occurred and no "grandfathering provision" was included. Several large scale projects throughout the Metro Area are facing difficulty securing financing for development because land was purchased under an assumed SDC charge and then the SDC changed without consideration for existing approvals, thereby changing the builder's pro forma significantly. Banks have concluded that these additional costs are reason enough to not invest in the building specific projects. This provision will mean the difference between a project sitting without new construction for several years rather than a possible one year delay. The value of getting the new development built, creating jobs and investment opportunities, should far outweigh the foregone incremental increase in charges and fees. 3) Temporary Reduction, Suspension or Delay of Existing Fees and Charges. Home Builders are asking for your help. When jurisdictions ask the HBAMP to support bond measures to provide more funding for parks, transportation and other community needs, we are there for you. We have also worked with many jurisdictions to develop appropriate methodologies for SDCs. We now need your help in the short term to improve the ability for developers and builders to work through tighter financial times. One solution is to allow development interests to pay fees at time of sale, occupancy or at other points in the development process. Providing the opportunity to pay the fees closer to the time when the builder closes the sale greatly improves the financing picture for them. Another recommendation to consider is the temporary suspension of SDC collection for a minimum of 6 -18 months. We realize this sounds extreme, but as banks look at financing development projects right now, the additional costs SDCs add to the financing needs are adding to banks reluctance to lend on projects. Providing this kind of relief could have a big impact on helping jumpstart new developments as the market starts to turn, and could also result in completed developments that are currently languishing in your jurisdiction. The HBAMP understands that these policy recommendations have other impacts and may meet with concern or resistance among some jurisdictional staff and elected officials. However, the impact that the current policies have on builders ability to get financing and their willingness to move forward on new projects in the foreseeable future, especially given the far more restricted lending environment we operate in today, is huge. Making these proposed temporary policy changes will have a positive impact on stimulating housing for the next couple of years as the housing market starts rebounding, which will in turn support local jobs and the IocaI economy. In addition, the HBAMP is proposing a Regional Residential Development Summit in the coming months to brainstorm changes that can be made to jumpstart the local housing market. It is our goal to have a large scale dialogue with local jurisdictions, local and state elected officials and the home building industry. Please look for additional details regarding this Summit in the very near future. We would also like to invite you to be our guest at the Annual Economic & Housing Forecast presented by the HBAMP on Wednesday December 3r at the Portland Convention Center, where three local and state market and economic experts will be providing more details on the housing and economic outlook for the next year. The program runs from 7 -9 am, For more information, please contact our office at 503- 684 -1880. Finally, the HBAMP wants to emphasize the dire need for your support. All of the changes we are seeking are on a temporary basis, as we continue to believe that existing funding policies are well reasoned and provide greatly during normal economic conditions. We believe as you do that at some point the economy will rebound. The question is when and the answer appears to be not immediately. The speed with which we recover from this economic downturn is in the hands of every stakeholder in the development process, including local government. We are asking our partners to take temporary action that will provide home builders an opportunity to recover. Sincerely, 1 /14.- 1 crv,-- Mike Arnett Tom Skaar Dave Nielsen President Vice President CEO HBAMP HBAMP HBAMP Attachment 2 December 29, 2008 Home Builders Association of Metropolitan Portland (HBA) 41„` ''ter Attn: Mr. Mike Arnett, Mr. Tom Skaar and Mr. Dave Nielsen 15555 SW Bangy Road, Suite 301 Lake Oswego, OR 97035 Re: October 31, 2008 Letter Dear Sirs, I am responding to your letter about the impact the economic crisis is having on the home building industry and how local governments might assist in recovery. Your letter suggested taking `stimulus" actions by providing relief from fees and charges and making certain procedural /process allowances. Tigard is acutely aware of the current dire economic situation, having made drastic staff cuts in our Building program, which is supported by development fees. I want to emphasize the City's concern for those in the construction industry and others who are suffering from the unprecedented negative economy. Unfortunately, Tigard and other municipal corporations have to operate within municipal finance and budget law and are not well suited to intervene and correct market downturns. What Tigard can do in these circumstances, is provide stable, high quality and cost- effective public services to support the community's well- being and quality of life. We believe the City must focus its efforts where interests and needs of taxpaying citizens and the homebuilding industry dearly intersect. In this respect, the needs of Tigard's citizens must be the City's priority. The following are the City's responses to the RBA's specific requests. 1. Securing local extension of existing project approvals and permits Within lirnits, it is reasonable to allow time extensions to achieve final plat approval for existing subdivision and partitioning applications. The same is true for extending the viability of existing approvals. I owever, the City has an obligation to respond to its citizens' desires /needs to enhance the quality of neighborhoods and the community as a whole. If the City proceeds with some form of approval extension beyond what is currently required, through a lower cost "permit renewal" process, it would require new codes and standards that may be adopted in the interim, to be addressed at the time of permit renewal. 2. Retroactive reimbursement, abatement or suspension of SDC increases for projects receiving preliminary approval prior to jurisdictional adoption of new SDC rates, and DRAFT 3. Temporary reduction, suspension or delay of existing fees and charges The City's view is that it is not appropriate to change its current system of assessing fees and system development charges. Regardless of market conditions, it is necessary to address development's impact on the public facility system. If the City did not do so, then the public facility costs of development would be passed to existing property owners in the form of reduced share of capacity and ultimately, monetary impacts to maintain current levels of service. This is inequitable, and should be avoided. For example, Tigard is in the process of updating some of its SDCs to better reflect development's impact on important public facility systems such as parks and recreation facilities. Increasing park and recreation opportunities in Tigard is an important community objective. It is essential for new development to assume its fair share of paying for this essential community resource. Regarding the delay of fee payment, Tigard cannot incur expenses providing service and not be reimbursed in a timely manner. Municipal accounting practices require expenses to affu-Inatively balance with revenues. Changing the tinning of the receipt of fees and SDCs also poses problems to the City's budgeting and financial forecasting processes, which we are reluctant to take on at this time. In conclusion, the home building industry and most other economic sectors, including government, are being affected by macro - economic conditions that cannot be altered by individual municipalities. The underlying of issues of tight credit markets and lack of investor confidence must be addressed at the national and international levels. Tigard can support both the HBA and local residents by focusing on our core mission of providing high quality public services in a fiscally responsible and equitable manner. Sincerely, Craig E. Dirksen, Mayor City of Tigard cc: Tigard City Council Tom Coffee, Community Development Director Craig Prosser, City Manager I: \ADM \Mayor Dirksen \LF1 MRS \2008 \DRAFT I-IBA response December 29.docx Cathy Wheatley From: Craig Prosser Sent: Monday, January 26, 2009 8:27 AM To: Ron Bunch Cc: Mike McCarthy; Gus Duenas; Cathy Wheatley Subject: Citizen Response Attachments: Craig Prosser.vcf; image001.jpg We had two citi /en enquiries at our last Council Business meeting. Our process is that I report back to Council at our next business meeting on the status of those enquiries. I have not heard back from CD on the two items raised two weeks ago. I need these responses absolutely no later than noon tomorrow. 1. A high school student asked about the status of the crosswalks on Durham across from the high school. This came up about a year ago, Mike did a pedestrian count, we determined the best location for new crosswalks, and then nothing. What is the status of this and when will these crosswalks be installed? 2. A Mr. Olson who owns two lots on Walnut next to the new fire station spoke. He said that he had called Mike, but had not gotten a return phone call. He is questioning why there are two traffic light standards at the new fire station rather than one. He is upset that one of the standards was placed "in the middle" of his property. (It clearly was not. It is in the right of way.) He is upset because he is planning on developing his property and the light standard is in the middle of his future access. He wants to know why he was not consulted before the light standard was sited. Thanks r,Li r4 Craig Prosser , i's&gm, 04of,fga ll.� .: w f�ialtader l .. 1503) 713 -22936 ' .. . , craig adgard- or.gov 13115 5W Hall Blvd. Ttgard, Oreoon 97223 °8?Sv.tiaard -or go`i 1 Agenda Item No. Meeting of NI City of Tigard 111 ` . Tigard Workshop Meeting M s TIGARD CITY COUNCIL MEETING DATE /TIME: November 18, 2008 — 6:30 p.m. - Workshop Meeting MEETING LOCATION: Cit of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 • EXECUTIVE SESSION: Not held. 1. WORKSHOP MEETING 1.1 Mayor Dirksen called the meeting to order at 6:30 p.m. 1.2 Roll C.i1l: Name Present Absent Mayor Dirksen Councilor President Sherwood ✓ Councilor Buehner Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 6:34:13 PM 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non - Agenda Items City Manager Prosser advised that a Study Session would follow the Workshop Meeting. 6:34:21 PM 2. ANNUAL JOINT MEETING WITH'I'N TREE BOARD Tree Board members present: Chair Gillis, Board members C'a11an, Clemo, Tycer, and Walsh. Chair Gillis presented an update on the activities of the Tree Board. A summary of the activities is on file in the City Recorder's office. In addition to the information contained in the staff report, Chair Gillis noted an education packet would be compiled for new City residents. Another Heritage Tree is under consideration and will be coming to the City Council. 6 :39 :15 PM Board member Walsh reported on work done with a developer (Len Dalton) of a planned development; home sites were rearranged to save a designated tree as a Heritage Tree. TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 503 -639 -4171 1 w w.tigard or.gov 1 Page 1 of 15 6:40:57 PM Obstacles: • Chair Gillis commented that Metro and State density requirements do not encourage property owners to retain large trees. The Tree Board encourages homeowners to be good tree stewards, however the requirements make it difficult. • Keeping board and community members interested with the long -term projects the Tree Board works on. It usually takes 18 months to 2 years to finalize projects. Chair Gillis requested Council's input on the goals chosen by the Tree Board. 6:42:48 PM Councilor Buehner noted an issue with hazardous trees, advising there were five located near her home. Current insurance laws do not help a homeowner take down a hazardous tree. However, if there is language in the Code so when a tree is designated as a hazard by the local jurisdiction, there is a better chance that the homeowners would receive assistance from their insurer. This is an area where the City could be proactive. 6:43:55 PM Tree Board Member Callan reported he contacted someone from the City Parks Division regarding several hazardous trees on the Fanno Creek Trail (Derry Dell area). The response was there was limited funding for hazardous tree removal. Mr. Callan pointed out the liability issue this could be for the City. 6:45:05 PM Tree Board Member Walsh clarified, and Councilor Buehner concurred, ed, that the point is to have a Code that contains a method to verify a hazardous tree; i.e., by the city arborist. Councilor Woodruff said he was impressed with the number of goals the Tree Board has set. He asked if the Board was receiving adequate resources from the City. Chair Gillis responded that resources on the last few projects have been adequate. She noted that as she has gained experience she is more aware of the time it takes for issues to come to a conclusion; staff communication on the steps projects need to follow has improved. She concurred with Councilor Buehner's observation that it would be beneficial to spend time with new Tree Board members to bring them "up to speed" regarding process. 6:47:35 PM Mayor Dirksen complimented the Tree Board for their work on the Comprehensive Plan update. He said he, too, was sometimes frustrated by how long things take to accomplish. He encouraged the Tree Board to move ahead with revisions to the Master Plan followed by Tree Code revisions. This project is needed as the first of the Code revisions identified during the Comprehensive Plan update process. Mayor Dirksen pledged staff resources as needed for these projects. 6 :49:28 PM Councilor Woodruff commented he liked those projects that are more quickly accomplished such as the education packets for new residents and the Heritage Tree program. TIGARD CITY COUNCIL AGENDA -- NOVEMBER 18, 2008 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503- 639 -4171 1 www.tigard- or.gov 1 Page 2 of 15 6:49:54 PM Mayor Dr-ksen advised the City Council sets annual goals. He noted a new City Council member would be coming on board and the Council will be looking for feedback from the Boards and Committees. 6:51:11 PM 3. DOWNTOWN URBAN DESIGN VISION REFINEMENT: PRESENTATION OF FINAL DOCUMENT Assistant Community Development Director Bunch introduced this agenda item. The City entered into an Intergovernmental Agreement with the University of Oregon to develop a design vision for the downtown. The purpose of the project was to develop an understanding of how the downtown might develop as depicted in a three- dimensional format. Development of the downtown will take place over time, so the project team endeavored to establish a reference point as to the possibilities of what the downtown could be. The University of Oregon Portland Urban Architecture Research Lab worked with City staff to develop tonight's presentation and the document, TiganiDowitozenFiftwe Vision• a zisual yrfinen nt of the TDP. Assistant Community Development Director Bunch explained the work was not developed in a vacutun. It was researched in depth and calculated decisions were made to develop this project. He expressed appreciation to Professor James Pettinari, a practicing architect who, for many years, advised people in the Portland metropolitan area on urban forms issues. Assistant Community Development Director Bunch acknowledged Professor Hajo Neis, the program director at the University of Oregon, and Rena Simon, the student leader, who was the driving force for this project. Associate Planner Farrelly and Ms. Simon reviewed the PowerPoint slide presentation. A copy of this presentation is on file in the CityRecorder's office. Presentation comments included: • The purpose of the project was to get a clear understanding of what the downtown could look like in 50 years. • The project gives a "3 -D" visualization to express the TDIP: an urban village, with green amenities and multi -modal transportation. • An historical context from 1953 was shown with views of an aerial map of the region and of the downtown area. • The road system, since 1953, is nearly unchanged. It is the rural road system, which was set up based on fields rather than walking paths. • The document appendix shows a number of photographs of the downtown, both historical and present day. • The researchers did not take a strong stance within the document regarding the 99W viaduct. They simply recognized it as something that is both a physical barrier and a landmark. • The TDIP was used to help researchers as they made choices that influenced their projections on what the downtown could become. • The downtown circulation plan was reviewed. • The significance of the commuter rail and the potential connection to Salem in the future. • The researchers recognized the large residential communities west of the downtown and how these areas might become connected to the downtown. TIGARD CITY COUNCIL AGENDA -- NOVEMBER 18, 2008 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard- or.gov 1 Page 3 of 15 • Downtown Tigard is located between two major retail areas: Washington Square and Bridgeport Village. The major retail activity will likely remain with these two retail locations. • The document before the City Council is not final; finishing graphic design touches are needed. • The document before the City Council is the essence of what the final document will be. In addition, the appendix will provide more background information. • How the document is organized was reviewed. • An important recommendation is the downtown circulation plan. It is now difficult to get in/out and circulate through and within the downtown because of the large block sizes. The conceptual circulation plan was reviewed, which can eventually be adopted in the Transportation System Plan, which the City is currently updating. • Streets are more than just ways to move cars around; they are important for urban design functions. • Block size recommendations were reviewed, which would mean smaller blocks to open up the interiors for retail frontage and greatly increase property values. • Extension of the green of Fanno Creek Park throughout the downtown was recommended. The Park is a great amenity. Large parts of the downtown are surface parking lots and very grey. Within 50 years, it is possible the green feel of Fanno Creek Park could extend throughout the downtown with street trees, green streets, green roofs, and green parking plazas. • The document recognizes that the Fanno Creek Park property represents a major opportunity as well as a ,constraint in that it limits ways to get in and out of the downtown. • The document points out that there are only eight ways to get in and out of downtown (counting the commuter rail). • The commuter rail represents opportunity as well as a barrier because the rail line limits connectivity within the downtown. • Land use, regulations, and design standards are necessary. These are being worked on now. • Property ownership is divided; there are many small lots. Although the average lot size is one acre because of the larger industrial parcels. This is attractive to developers. • At this time, a developer might not be that impressed by the view of the downtown. There are buildings that are in disrepair and streets that have potholes. It will be important for the City to work with property owners and improve the public areas. • Parking is always a major consideration. There are many surface parking lots now in the downtown, but they are privately owned. The document shows a gradual shift toward constructing parking structures as the propertyvalues increase. • The second part of the document is devoted to the Future Urban Form. It looks at the potential build -out over 50 years. • In the 5 -10 year timeframe, there is expectation of an incremental change. There could be some new development at Hall and 99W because of its high visibility at the comer of two arterials. • In 5 - 10 years, there might be transit-oriented development to take advantage of the WES commuter rail station. A potential first project could be the redevelopment of the Tigard Transit Center. 7:07:27 PM • In 5 -10 years, if the Public Works Department consolidates its operations and move out of the downtown, this would open up a 3 -1/2 acre site next to Fanno Creek Park. This would be an ideal location for smaller - scale residential townhouses, or a two- to three- storycondominium development. • In 5 - 10 years, we would hope to see the Plaza constructed along with the Fanno Creek Park improvements. • In 10 - 20 years, it is anticipated there will be an increase in the amount of housing along Fanno Creek and some Iarger -scale residential development on Hall Boulevard. TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard f 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard- or.gov 1 Page 4 of 15 • In 10 - 20 years, the 99W corridor is anticipated to accommodate high - capacity transit. The downtown could take advantage of this and there could be increased density along that corridor. • In 10 -20 years, there could be full redevelopment of Hall and 99W. • In 50 years, the 99W corridor will redevelop into a mixed -use, higher density residential corridor. • The '1DIP calls for a performing arts and cultural center. The project team identified a potential site. • In 50 years, there could be full redevelopment of the Fanno Creek edge and more reliance on parking structures because of higher densities. • Within 50 years, the circulation plan would potentially be implemented. 7:09:53 PM • The third section of the doctunent deals with detailed opportunity site studies. These is potential development at three sites: 1. The public works annex (next to Fanno Creek) 2. Main Street and the railroad intersection 3. Intersection of Hrghway and Hall Boulevard • Document Uses: 1. Provide information to make decisions about the key building blocks for urban renewal such as downtown circulation, needed improvements to public facilities and services, land -use regulations and design standards, etc. _ 2. A tool to communicate Tigard's vision to property owners and businesses, investors, regional and state decision - makers, and the public. 3. Provides a clear picture of the goal to be attained as a reference point for decision - making. 7:13:23 PM Professor Neis thanked the City Council with entrusting them with this work. He noted the importance of working on this project with staff members in the Community Development Department. The project was both academically interesting and an important product for the City of Tigard. He noted the work was accomplished by professors and graduate students. Professor Pettinari said, "We used to teach students only to do good tall buildings. But, more and more...people are asking, `What is the future of the environment we are building?'." Projects of this nature give them the opportunity to deal with the complexities of what the future might be. He said it has been an incredible learning experience. Professor Pettinari noted that, throughout the metropolitan region, each place has its own little interesting story — as Tigard certainly did. Mayor Dirksen said this project is exciting — to see the vision that many people in Tigard have had for several years. It's great to see the idea placed on paper, where it is more concrete and will make it easier to express the ideals to others. Councilor Woodruff agreed with the Mayor and noted that with each project, it's a step forward in making "our dreams into some kind of reality." Councilor Buehner thanked Ms. Simon, particularly, for the "amazing" drawings presented, which will give people an idea of what things might look like in the future. The product will be helpful in an outreach to the development community to look past some of the deficiencies that exist now and to see what it could be. 7:18:09 PM City Manager Prosser advised he had two announcements to make: 1. Assistant Community Development Director Bunch will become, on January 12, 2009, the Community Development Director. 2. Introduction of new Finance and Information Technology Director Toby LaFrance. TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 ry of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 I 503 - 639 -4171 I wv.tigard- or.gov 1 Page 5 of 15 7:19:35 PM 4. DISCUSS HIGHWAY 99W URBANIZATION AND TRANSIT POLICY ISSUES Assistant Community Development Director Bunch presented the staff report: • Alleviating the congestion on Highway 99W has been on the City's goal list for a long time. During the last three years, we have made substantial progress: 1. A recent grant for signal synchronization. 2. Intersection projects underway Work is being done on Hall/Greenbing, Hall/99W, McDonald/ Gaarde. 3. Oregon Department of Transportation (ODOT) is engaged in doing a lot of work on sidewalk projects. In the next year, ODOT will likely begin an $800,000 project to connect sidewalks along Highway 99W. • Work has been done on 99W through the 99W Transportation Improvement and Management Plan. Not much can be done from a highway capacity level except to improve the intersections: make them safer, facilitate traffic through them, improve transportation connectivity and pursue management. One of the major findings is that if we widen Highway 99W, it will not do much good because there is so much latent demand. One of the most important things that can happen to address 99W and, thus, Tigard's - transportation needs, is to focus on transit and develop a balanced solution for 99W. • Staff has been working with Metro, Till /let and ODOT on several studies beginning with the Regional Transportation Plan (RTP) and the High- Capacity Transit Plan that will be part of the RTP to be adopted by Metro at a later date. Recently the Highway 99W corridor was designated as a project that will continue "in the process." We have passed through the screening criteria and are now entering into the evaluation phase. • This is significant for Tigard because it will have bearing on the downtown. • One of Tigard's objectives is to improve its other centers: Washington Square, the Tigard Triangle, and employment areas along 72 " Avenue. • Tigard's vision is to balance its development by keeping high-quality single- family residential neighborhoods and growing with the future by developing highly dense urban areas along the Highway 99W corridor, the Tigard Triangle, the Downtown and Washington Square. This will have profound impacts on the City's economic future. • City Council members were asked how often and how involved would they like to be engaged in this process. Staff would like to keep City Council informed periodically of progress and of connections and findings being made in the transit, transportation and land use arenas. It will be important for the community to ensure that the limited fiscal capacities of the region are focused on creating great places, and effective, efficient, and balanced transportation systems. 7 :24:49 PM City Council discussion/comments: • Councilor Buehner commented that Councilor Wilson was especially interested in this and she hoped that he would be kept directly involved in the process, citing his background work. She suggested Councilor Wilson might be the liaison from the City Council for efficiency in the process. • Councilor Buehner raised two issues. Given the application on the Target store proposal and, according to Oregon Department of Transportation (ODOT), this was the catalyst for the tiering to call for improvements at the 72 ' and 99W intersection. She referred to locations where medians might be TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City f Tigard 13125 SW Hall Blvd., Tigard, OR 97__3 503- 639 -4171 www.tigard-or.gov d I g gaud- or.gov I Page 6 of 15 constructed. Since these projects are likely to happen quickly, perhaps we should focus on those particular areas in the short term. Councilor Woodruff added that these projects will be controversial and this will call for notification and involvement of people in the community. Assistant Community Development Director Bunch agreed that it is important as we move forward to consider development in general in the Tigard Triangle and elsewhere with regard to impacts on 99W. • Assistant Community Development Director Bunch advised there is great potential on Highway 99W and the Triangle. But as the Triangle develops, regardless of what project occurs, it will significantly affect 99W. The Oregon Departalent of Transportation (ODOT) will have to be a partner. As we consider placing several thousand residential units in downtown, this will have profound impacts on Highway 99W. It would be difficult to justify this by using our current highway engineering standards. Councilor Buehner said she hoped that not only would ODOT participate with staff but also meet with City Council and the public so the public can understand why ODOT is moving in this direction with regard to the changes on these highways and streets. • Assistant Community Development Director Bunch advised staff would like to come back to the City Council with a public engagement plan showing what will be done to keep people and the City Council informed about this issue. Councilor Buehner noted she is particularly concerned because a planned development proposal will be going before the Planning Commission in December. This is extremely time sensitive. • Assistant Cornmu pity Development Director Bunch advised the planned development process will first go -through a conceptual phase followed by a more detniled phase showing the ramifications of the development going forward. • Councilor Woodruff said he would think the City Council would at least -want to have some kind of written update every quarter at the minimum. Mayor Dirksen said this would be his recommendation. Councilor Woodruff added if there was some particular discussion needed, then this should be scheduled as a City Council agenda item. Councilor Buehner said it would be helpful if the City Council received a report from the Planning Commission after its hearing; she noted this will involve some transportation decisions as well • Mayor Dirksen explained that four years ago, when Councilor Wilson joined the City Council, he articulated that the City Council needed to address the issue of Highway 99W congestion. Until then, the City Council's goal was to deal with the congestion issue by providing citizens with an alternative other than using 99W. While this is still important, Councilor Wilson called for addressing 99W directly. Mayor Dirksen said at the time he was thinking this was an insurmountable problem with no idea of how to begin to address it. As time has gone by, we have been able to attack it in small segments. Mayor Dirksen referred to some of the projects: improvements at the Hal1/99W intersection, Greenburg /99W intersection, McDonald - Gaarde /99W intersection, redevelopment in the Triangle, and a grant to improve the timing of signals. We are beginning to address a majority of the issues that we have on 99W in small steps. We have managed to figure out a way to separate it in small enough pieces, so we could address each issue individually and how they all tie together. We will see a big improvement through a series of small improvements. In the last four years, we have made progress. • Assistant Community Development Director Bunch said he liked to think in terms of a 50 -year time horizon to develop illustrations to give people a visual of how their property and self- interests can be fulfilled. This is an important part of expressing to the region that a corridor can be developed as a high- quality livable, walkable place for people to spend their lives, shop, and recreate and also get from one place to another. We can put life back into the corridor. Staff proposes to work with the University of Oregon to develop this and begin to apply some numbers as to how we could support transit investments along the downtown. 7:33:45 PM TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 7 of 15 • Councilor Woodruff advised Councilor Wilson was especially disappointed not to be here tonight because he is so passionate and informed about these transportation issues. Councilor Woodruff said he liked Councilor Buehner's idea that Cotuncilor Wilson be asked to take the lead for these issues. 7:34:15 PM 5. DISCUSS PROPOSED COMMERCIAL AREA SEWER REIMBURSEMENT DISTRIGI' — SW BAYLOR STREET AND 72' AVENUE City Engineer Duenas presented the staff report. A PowerPoint presentation is on file with the City Recorder highlighting Mr. Duenas' report to the City Council. A commercial -area sewer reimbursement district was requested in the Tigard Triangle. This was a project initially proposed by an owner who collected 11 out of 15 signatures from nearby owners interested in the project. The owner of five lots near Clinton and SW 72n`' also expressed interest in the project. These five lots are included in an approved land use permit for development by Lampus Development. To serve a wider area and provide a more comprehensive approach to providing sewer in that portion of the Triangle, staff enlarged the district to serve 38 lots potentially. Detailed engineering work has not yet been done. This is slightly different from the neighborhood sewer extension program. Resolution No. 97 -49 allows for commercial area reimbursement districts. The difference with the commercial districts is that early incentives for connecting to the sewer are not offered. Developers typically would pay for the full cost of their development. The advantage of proceeding with the reimbursement district for developers is that if they are not ready to develop, then they do not have to hook on and do not have to pay their share of the cost. This type of reimbursement district does not place a lien on the property This action would not preclude the formation of a Local Improvement District for street and storm drain improvements in the future. 7:36:52 PM An owner- interest survey was conducted. Owners of 21 lots indicated interest, 5 were not interested, 7 lot owners did not respond, the Lampus Development is interested and they have 5 lots. Staff intends to go ahead with the preliminary plans and estimates; this work is scheduled to be done by February 2009. At that time, there will be an owners' meeting. City Council will decide whether to form the district in March 2009. It is anticipated that construction will occur in the summer of 2009. 7:37:40 PM Councilor Buehner asked how the boundaries of the proposed district line up with the Local Improvement District that was set up along 68 and 69 City Engineer Duenas said the district is a little to the west and will complete the area. Staff sees this as an opportunity to construct many of the sewers that need to be done for this area. City Engineer Duenas said it was hoped that this would spur development with consolidation of lots. 7:39:08 PM Councilor Buehner asked if the needed preparation work could be done when this district is constructed to facilitate the later services. City Engineer Duenas indicated that later services would need to be constructed independent from this project. Because the size and type of future development is unknown, it would be difficult to do advance work. He commented about the benefit of constructing the main line and laterals. 7:40:00 PM TIGARD CITY COUNCIL AGENDA -- NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 503 -639 -4171 1 www.tigard- or.gov 1 Page 8 of 15 City Engineer Duenas advised that only one other commercial reimbursement district has been constructed previously; a single -awner district along Hunziker Street. This district represents a much larger effort. Century West, an engineering consultant firm will perform the design work The consultant contract will be considered by the City Council on December 9, 2008. 7:40:40 PM Councilor Buehner said that it looks as if almost everyone along Baylor Street has signed up for the district and she asked if there was a particular problem along Baylor Street - are there some failing septic systems. City Engineer Duenas said, not necessarily, and it appears that some of the lots that are going to be consolidated and developed are located along that street. Participation in the district appears to be a matter of who is pushing to be done so they can get their development underway 7:41:02 PM Mayor Dirksen asked if there is some development being planned for that area, is there an opportunity to coordinate the construction schedule so that the groundwork needed for the development could be done at the same time the sewer is being done? City Engineer Duenas said the intention of the request was to have the sewer be in place so the developments will be able to hook onto the sewer. Mayor Dirksen said he thought this was in keeping with Council's long -term goal of getting the sewer distributed throughout the City in a timely fashion. When we have an opportunity, he said he thought it was in our best interest to follow through. 7 :42:20 PM 6. RECEIVE UPDATE, ON STATUS OF HALL BLVD. /HIGHWAY 99W AND GREENBURG ROAD /HIGHWAY 99W /MAIN STREET PROJECTS City Engineer Duenas introduced Washington County Principal Engineer Russ Knoebel and Washington CountyMSTIP Project Manager (Hall. Boulevard /99W) Dan Erpenbach. A PowerPoint presentation was reviewed with the City Council. 7:43:36 PM Mr. Erpenbach's presentation on the Hall Boulevard /99W and Greenberg Road/99W /Main Street Intersection improvements included the following: • An overview of the intersection and the improvements planned; construction is to start early20i0. • Hall and 99W are under ODOT jurisdiction. • They would like to combine the Main Street project with this project. The consultant is proceeding by showing both projects on the plans. The two projects can be separated if need be. • Reviewed project issues (these are listed within the presentation information) and plans to address these issues. • Reviewed aerial photographs showing driveway closures, median placements, intersections where u-tums are allowed, sidewalks to be widened, handicap accesses, right -of -way purchases required, hazardous site mitigation and clean up, vehicle and bike lanes that will be added, lanes restriped, turn restrictions, evaluation and analysis of ingress and egress to properties. 8:05:46 PM City Engineer Duenas' presentation on the SW Greenburg Road/Main Street/I- hghway 99W Improvements included the following: TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 Ciry of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard- or.gov 1 Page 9 of 15 • This is a city project funded through the 3 -cent City local fuel tax. • Approximate cost is $5 -6 million. • Design is at 50c completion. • This project might be merged with the SW Hall/Highway 99W project. • Right-of- acquisition can begin in spring 2009. • Project issues are similar to the Hal /99W issues; these are listed within the presentation information. • Project benefits were reviewed: traffic capacity improved by adding lanes, improved pedestrian access, landscape improvements, and street and pavement unproved to a 20-year life span. • Reviewed aerial photographs showing: right -of -way acquisitions needed, lanes to be added, street widening planned, reconfiguration of traffic patterns, and landscaping improvements. • Property owners have not yet been approached since this is still at the 50% design stage. After the design is more complete, property owners will be contacted. The bus pull out issues need to be resolved before talks are scheduled with the property owners. • Much of the construction on Highway 99W will be done at night. • The construction season for these intersection projects is expected to last one season per Mr. Erpenbach. The projects might begin sooner if included in a stimulus package; however, it is unknown if this will occur. The County and City will prepare as if they were getting an award for the project. It is hoped that the County and City will know more about stimulus funding after the first of the year. • - The construction schedule was reviewed for a construction start and finish in 2010. A copy of the schedule is on file in the City Recorder's office. • This will impact a lot of people; 70,000 cars a day travel through the Hal1/99W intersection and the word needs to get out. The Countywill conduct a public information program. 8:18:13 PM 7. DISCUSS AMENDING FUEL TAX ORDINANCE EXTENDING THE COT .T ,F.CIION PERIOD City Engineer Duenas reviewed this agenda item, which is a proposed amendment to Ordinance No. 06-21 to extend the period of collection for the three -cent local fuel tax to collect sufficient revenue to fully fund improvements to the Greenburg Road/Highway 99W /Main Street intersections. A public hearing on the matter will be held before the City Council on November 25, 2008. Rather than set a date for expiration of the tax, the proposed ordinance is worded to leave the possibility open to accommodate potential additional funding assistance. The expiration date shall be set at the end of the month following assurance of both full project funding and adequate notice to all involved in the collection process. It is anticipated that asphalt prices may continue to increase at a significant rate. The ordinance also officially recognizes that this project will include the Main Street intersection as well. Council consensus was to move forward with the wording as proposed in the ordinance to be considered at the November 25, 2008 public hearing. The citizen survey has indicated support for this project. 8:23:55 PM 8. RECEIVE REPORT ON WASHINGTON COUNTY URBANIZATION FORUM AND POTENTIAL ISSUES FOR TIGARD Assistant Community Development Director Bunch presented the staff report. TIGARD CITY COUNCIL AGENDA -- NOVEMBER 18, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR97223 1 503- 639 -4171 1 www.tigard- or.gov 1 Page 10 of 15 • Urbanization forum began last April to discuss and resolve issues associated with unincorporated urbanization and how to fund services to these areas and deal with governance issues. Tigard's position with the urbanization forum and also expressed at Metro, is that new urban areas need to be inside cities because cities are the logical provider of the full-range of services and close -to -home governance providers. • There have been three meetings of the urbanization forum. One likely outcome, although not yet finalized, is that new areas added to the urban growth boundary will have to be inside cities before they are urbanized. This is important for the region because it will provide a means to fund those necessary infrastructiue projects and cities are the best providers of those kinds of services. • Issues remain: o Areas have been added to the Urban Growth Boundary in 2002 (Bethany and Areas 63 and 64) that do not meet the definition of new areas added to the UGB. Conversations about these areas with Washington County representatives have been to treat the areas individually. There has been a commitment to urbanize them and the housing needs to be added to the regional inventory, so those areas that the County can provide services to (i.e., Bethany) will likely be urbanized in an unin corporated area. However, there are Areas 63 and 64, also known as West Bull. Mountain. The County has been proceeding along with the concept plan to this area, but how to provide water service and parks to these areas have yet to be resolved. The County has discussed this matter with the City of Tigard and recognizes that the City with its capacity and storage facilities is the logical provider of water service. The County does not provide parks. o In discussions with the County, the question has come up as to whether to the City of Tigard is interested in being the service provider to those areas. The City's policy is that before the City will provide services to any new area, it must be inside the City. Does Tigard have interest in working with the County to find a way to annex Areas 63 and 64 to the City to bring them online to meet the housing needs of the region? o An issue even more difficult to resolve, is what to do about the existing unincorporated areas that will continue to need services. Other questions have been raised associated with this issue along with the understanding that people are reluctant to annex to the cities that provide the full-range of services. Should the County seek to acquire additional revenue to provide urban services from sources the State has granted specifically to cities: i.e., franchise fees, state excise tax revenue sharing? Also, should the County attempt to provide urban services to these unincorporated areas on par with cities? This issue is of regional significance. Councilor Woodruff pointed out that not only are these areas hesitant to annex to a city, the residents are hesitant to form a city. Councilor Buehner said this will take substantially more work and discussion with our county, regional, and state partners. o The issues raised, as part of the Urbanization Forum, have gotten the attention of the Big Look Committee and the Legislature. One of the recommendations of the Big Look Committee for statewide legislation is that new urban areas need to be part of cities; that is, unincorporated urban development is not necessarily the best thing for the citizens of the state. Assistant Community Development Director Bunch said the real issue now before the City is: What should we do with Areas 63 and 64 and, what should we communicate to the County? Council Discussion: Mayor Dirksen: In the earlier discussions, Forum members decided to address the issues of future growth separately from the existing areas. It is likely as we move forward TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard 1 13125 S \V I -call Blvd., Tigard, OR 97223 1 503 -639 -4171 1 -w•.tigard- or.gov 1 Page 11 of 15 the County policy will be adopted stating that new areas coming into the urban growth boundary will need to be under municipal governance before urbanization takes place. It is notable that on at statewide level that the Big Look Task Force has come to the same conclusion. The Forum also recognized that current unincorporated areas have different issues needing different resolutions; therefore, these areas need to be reviewed separately. The Forum identified the different areas and subcommittees that were formed to look at the individual areas. The subcommittees will report to the Forum with suggestions and recommendations. With regard to Areas 63 and 64 and the City's future interest, Mayor DiAsen asked for comment from the Council members. 8:32:00 PM Councilor Buehner: Commented on her involvement in this issue for a number of years prior to her election to the City Council. She is concerned that the County's staff is talking to the City's staff about whether the City of Tigard would be interested in serving Areas 63 and 64; we have not heard anything from the Commissioners. If this is something that the County is serious about, then it should something the City Council should be hearing from the Commissioners. The County Commission should take some kind of formal action to ask the City of Tigard to do this. She said she is very hesitant to suggest taking any action without getting something much more detailed from the County so everyone is clear regarding the proposal with a full opportunity for the public to be involved in the discussion. 5:33:36 PM Councilor Woodruff: We can all agree with the basic policies; however, when you get down to the details, we definitely need more public input. Annexation of Areas 63 and 64 would require some creative gerrymandering -- something we've never done before — and something we might not want to get into not knowing the impacts especially to those people in the middle (between Tigard and Areas 63 and 64). We need to look at this carefully with regard to what is in the best interests of our residents first and how we can work this out in a way that meets the basic criteria; that is, areas should be part of a city before they are urbanized. Areas 63 and 64 are in a location not easily contiguous to any current city. There will need to be a lot of discussion about how to proceed in a logical sense. Mayor Dirks en: In an ideal situation, the obvious answer is that Tigard would be interested in providing services to Areas 63 and 64. When the City offered to bring the unincorporated, urbanized area of Bull Mountain into the City, one of the intents and goals of that annexation was to place the Cary in a position where it would be adjacent to Areas 63 and 64, so that as a logical progression, we would be able to bring that area into the City and provide the urban services. We would have also done the derailed planning for those areas; we always intended to do this. In the past, it was understood (by cities, counties, Metro, state) that this logical progression would take place to provide urban services. The mechanism to make this work is not always in place so this does not always happen. The short answer is "yes, we would be interested under the ideal TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 12 of 15 circumstances." But, will all the players involved allow those ideal circumstances to come to fruition? Decisions will need to be made at the County level for an alignment to take place. There must be some sort of action by the governance of the County. Assistant Community Development Director Bunch summarized the City Council comments: It is the responsibility of Washington County to pose the question to the City of Tigard. If the County is unable to provide the services or find another way to provide the services, it is their responsibility to make it happen. 8:37:34 PM 9. RECEIVE UPDATE ON URBAN AND RURAL RESERVES CONMTTEE Councilor Buchner advised she is the Council's representative on the Urban and Rural Reserves Committee. Senate Bill 1151 in the 2007 Legislative Session provided that there would be a process for Metro to develop urban and rural reserves for the next 50 years of urban growth expansion. This process was started last spring byMetro. As part of the process, there is a representative from each of the three counties and one from Metro who make up the "Core Four" to make the final recommendations to the Metro Council. Each County (Washington, Multnomah and Clackamas) has an advisory committee to offer recommendations as to what lands should be in long -term rural or long -term urban reserves. Each one of the cities in Washington County has a representative on the advisory committee along with a representative from the Farm Board, special districts, and Clean Water Services. Also, two County Commissioners sit on this committee. The Committee has been meeting for many months; however, the progress was slow for about the first six months. There were a series of presentations from the agricultural industry; which identified "foundation lands" or the most important agricultural lands. Conflicted lands were identified that are not appropriate to continue for the long term in a rural situation. On the other hand, there was a presentation from a consultant who had done a plan on manufacturing development — they came up with the same lands for manufacturing as was recommended for the rural reserves. At the last Committee meeting, there was a presentation on the criteria to be used by the Committee in making the recommendations regarding urban and rural reserves. Councilor Buehner said she had some serious concerns about how the criteria had been developed and how they were being weighted by Washington County staff. The staff had done a good job of doing the analysis, but the method for identifying the criteria and how elements were being weighted raised some concerns. The Committee was provided with a series of maps at the last meeting; however, the Committee members did not receive this material prior to the day of the meeting and it was somewhat overwhelming. Councilor Buehner said decisions will be required in about a month. Gauncilor Buehner distributed maps. She referred to material in the Council's packet including an October 30, 2008, memorandum outlining how the criteria were developed. On Page 2 of this memorandum, there are factors for rural reserves and factors for urban reserves. She said the viral reserve factors make sense. One of the things she questioned regarding the urban reserve factors had to do with slopes of more than 5 percent; however, there has been a lot of development in the Portland area on slopes up to 20 percent. She questioned whether this factor made sense in light of trying to protect the flat land for farming or manufacturing, but was unable to get an answer. TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 v,ugard or.gov 1 Page 13 of 1 5 Councilor Buchner referred to Attachment 2 in the City Council's packet material, which is a PowerPoint presentation. Next month, the Committee will be asked to look at the first filter and as the process continues the Committee will be getting into the details. Councilor Buehner reviewed Attachments 3 and 4 with the City Council. Almost all of the land designated for urban reserves is also designated as the best for rural reserves. She is concerned that some of the best farmland will become urbanized. Particularly, in looking in the next 40 to 50 years, she questioned where the money would be found for infrastructure (roads, water, sewer, etc.). Councilor Buehner said some members of the Committee expressed the feeling that they were being rushed in this process. All of these decisions and recommendations are to be made by the middle of May. Councilor Buehner said she looked at the Senate Bill that led to the process and she could not find any requirement that the Metro area must complete the 40- to 50 -year delineation of urban and rural reserves before we start the 2009 -10 urban growth expansion plan. She said it seemed to her they could identify areas for the next 20 years and continue the process for those areas coming in for the longer term. This would allow cities, special districts, and other interests to have more time to make well- informed decisions. Councilor Buehner asked for City Council's support for a resolution to go to the Committee to slow down the process so all of the participants will have enough time to evaluate a tremendous amount of information given to them within a short timeline. Councilor Buehner noted she was concerned that the County has an end product already in mind and the intent is to get it through with a minimal amount of discussion. Councilor Woodruff agreed that there are important long -range implications and everyone should be comfortable with the final recommendations. Mayor Dirksen said that in reviewing the maps, staff has done a good job at gathering information and to present it in a way that is quantifiable. He referred to Attachments 3 and 4 with the conclusion that a lot of the land that would be ideal to bring into urban growth boundary is easy to develop but it is also the same land that is ideal for agriculture. It will now be up to the broader group, including elected officials, to try to interpret the information and turn it into a policy as to which criteria "trumps" the other. He said that trying to push the process forward within a defined timeline is problematic. People need time to look at this, digest it, discuss it, and then come to a mutual conclusion. He agreed with Councilor Buehner that if Committee members do not feel comfortable that there has been enough time to analyze information and get all questions answered, that rather than rush forward to a decision, then they should request a continuance. Mayor Dirksen questioned whether a formal resolution would be necessary from the City Council. He said this could be a consensus - based agreement among the Council members. He suggested that Councilor Buehner discuss this with the other members of the Committee since he suspected she would find support for her view. There was further discussion about pressure to move quickly. Also, there will be new representatives on the Committee and they will need to be brought up to speed. Two of the areas currently being looked at for expansion are near two small cities that do not have staff and expertise available to make an informed decision on this process in a short period of time. Mayor Dirksen thanked Councilor Buchner for the update and said this could be discussed more at a later time. Councilor Buehner said the next Committee meeting is on December 8 and she would like to discuss this again on December 16. 8:57:03 PM - Council members moved to the Red Rock Creek Conference Room to meet in a Study Session format: TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 ! 501.639-4171 1 wwwtigard- or.gov 1 Page 14 of 1 5 10. STUDY SESSION • City Manager Prosser facilitated the discussion on how the City Council would like to conduct the review of the City Attorney. Council members indicated a preference for the evaluation form used by Lake Oswego. Executive Staff members will be asked to fill out the evaluation form and submit it to the City Council. • City Council members agreed to meet with TVF&R representatives at a dinner meeting before the February 24, 2009 City Council business meeting. • City Council members agreed that the Twality Middle School Lego Robotics Team could do a 15- minute presentation at the January 27, 2009, City Council meeting 11. ADJOURNMENT: 9:15 p.m. Catherine Wheatley, City Recorder Attest: Mayor, City of Tigard Date: I: \ADM \CATHY \CCM \2008 \081118 final.doc TIGARD CITY COUNCIL AGENDA — NOVEMBER 18, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 - 639 -4171 1 www.tigard or.gov I Page 15 of 15 Agenda Item No. Meeting of / - - 9 9 ® 11 . City of Tigard Tigard Business Meeting Minutes TIGARD QTY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: November 25, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 STUDY SESSION Mayor Dirksen called the Study Session to order at 6:30 PM. Council Present: Mayor Dirksen, Councilor Woodruff and Councilor Buehner. Absent: Councilors Wilson and Sherwood Staff Present: Clty Manager Prosser, Assistant City Manager Newton, Community Development Director Coffee, Public Works Director Koellermeier, Engineer Duenas, Associate Planner Farrelly, Deputy City Recorder Krager and City Attorney Ramis Mayor Dirksen suggested and Council agreed to hold an Executive Session as the first item on the agenda. City Manager Prosser read the ORS citation. The City Council went into Executive Session under ORS 192.660(2) (e) real property transaction negotiations. The Executive Session ended at 6:45 pm and Mayor Dirksen called the StudySession to order. • Briefing on Upcoming Transit Center Redevelopment Study Intergovernmental Agreement with TnMet and Metro Associate Planner Farrelly briefed Council on an Intergovernmental Agreement with Metro and TrrMVlet He said this agreement commits the City, Metro and TriMet to explore the feasibility of redeveloping the Tigard Transit Center into a mixed -use transit-oriented development. He said the study consists of three main parts: - Development Opportunity Study to determine market feasibility of such a transit - oriented development and green building opportunities - Concept Site Plan including building footprint and parking location - Specific Plan to relocate the transit center functions TIGARD CITY COUNCIL /LCRB MINUTES - November 25, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 9722 I_.. 503 -639 -4171 1 www.tigard- or.gov 1 Page 1 of 8 Councilor Buehner said these were great ideas for picking up land for redevelopment. Mayor Dirksen commented that this would give Tigard an opportunityto get things going in that area Associate Planner Farrelly said the $35,000 consultant fee would be split between the City and Metro. If the study results indicate this site has good potential for redevelopment, then Tigard, TriMet and Metro will continue to cooperate on a second phase, which includes an RFP for a developer. He said consideration of this agreement is scheduled for the consent agenda of December 9, 2008. • Briefing on Resolutions to Surplus and Sell a Portion of the Canterbury Property and a Remnant Parcel of the Water Building Property City Attorney Ramis briefed Council on resolutions to declare as surplus a portion of the Canterbury property and a remnant parcel of Water Building property. He said these two properties have multiple ownerships. (The cities of Tigard and Durham will consider declaring the properties as surplus tonight. King City will do so later. This has already come before the Tigard Water District; however, the result of their vote is unknown.) City Attorney Ramis said the City is interested in purchasing the two properties. He said Council's first step is to consider resolutions declaring the properties as surplus and the second step is holding a public hearing and authorizing the sale and the purchase. Public Works Director Koellermeier said if Council decides to purchase the properties, the Canterbury property would be paid for over a five -year period. He said the City plans to convert property not used for water facilities to a park. He said funding for the remnant parcel of the Water Building property would come from the Traffic Impact Fee Fund and is part of the Burnham Street Improvements right -of -way acquisition. City Manager Prosser noted that the meeting of December 16 would be a combination Workshop and Business meeting. Also, the Council meetings of December 23 and the December 30 are cancelled. Mayor Dirksen recessed the Study Session at 7:00 p.m. BUSINESS MEETING 1.1 At 7:30;07 PM Mayor Dirksen called the meeting of the Tigard City Council and Local Contract Review Board to order. 1.2 Deputy City Recorder called the roll. Name Present Absent Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Mayor Dirksen ✓ TIGARD CITY COUNCIL /LCRB MINUTES - November 25, 2008 Cit Tigard, g o Tigard 1 3125 SW Hall Blvd., Tiard ©R 97__3 503 -639 -4171 1 Y g I �� tigard or.gov 1 Page 2 of 8 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports - none 1.5 Call to Council and Staff for Non - Agenda Items City Manager Prosser introduced new IT and Finance Director Toby LaFrance. Mr. LaFrance said he looked forward to serving the Council and citizens of Tigard 2. 7:32:03 PM CITIZEN CON 1UNICATION Chamber of Commerce Executive Director Chris Zoucha thanked the City for their financial support of the upcoming tree lighting ceremony on December 6 and noted event highlights include: o Radio Disney o Free coffee, cocoa and cookies donated by local businesses o Pictures with Santa and Mrs. Claus He reminded everyone to support local businesses and charities and to buy locally for holiday purchases. Mayor Dirksen said two citizens had signed up to speak under Citizen Communication. 7:36:09 PM • Claudia Coke, Director of Senior GAP (Guardian Assistance Program) at the Tigard Senior Center 8815 SW O'Mara St., Tigard, OR, announced a new service offered at the Senior Center. It is a money management and representative payee service for seniors and persons with disabilities who are confused over their finances and unable to pay their bills. She said this service is free. They receive referrals from disability, veteran, and senior protective agencies as well as banks and others in the community who recognize vulnerable senior citizens who might be taken advantage of. • John Kearney, 2508 NE 24` A vcnu , Portland, OR, spoke regarding his property in the Specht Tigard Triangle Local Improvement District. He noted there is no firm assessment amount and he has sought input from staff but is now requesting a meeting. Mayor Dirksen acknowledged that Council received a copy of his letter but said he cannot comment as the matter is an ongoing negotiation. In response to Mr. Kearney asking when they could meet, he said he did not know at this time. 3. CONSENT AGENDA 3.1 Approve City Council Minutes of October 14, 2008 3.2 Local Contract Review Board (LC RB) 3.2.a - Award Contract for Maintenance of the City's Heating, Ventilating and Air Conditioning (HVAC) Systems TIGARD CITY COUNCIL /LCRB MINUTES -- November 25, 2008 City of Tigard 1 13125 SW 1-a1l Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard or.gov 1 Page 3 of 8 3.3 Consider a Resolution Declaring a Portion of the Canterbury Property as Surplus Property and Stipulating Other Conditions Regarding the Disposition of the Property - Resolution No. 08 -68 3.4 Consider a Resolution Declaring the Water Building Remnant Parcel as Surplus Property and Stipulating Other Conditions Regarding the Disposition of the Parcel — Resolution No. 08 -69 3.5 Endorse Housing Alliance 2009 Legislative Agenda 3.6 Approve Intergovernmental Agreement with TriMet for Westside Commuter Rail Project Path Maintenance 3.7 Approve Betterments Intergovernmental Agreement with TnIVIet for Improvements Installed as Part of the Commuter Rail Station Councilor Woodruff made a motion to approve the consent agenda; Councilor Buehner seconded the motion and the motion passed bya unanimous vote of Council present. Name Yes No Councilor Buehner x Councilor Sherwood (Absent) Councilor Wilson (Absent) Councilor Woodruff x Mayor Dirksen x 4. QUASI- JUDIQAL PUBLIC I TEARING — TRI- COUNTY SHOPPING CENTER SIGNIFICANT WETLAND AND STREAM CORRIDOR MAP AND SIGNIFICANT HABITAT AREAS MAP AMENDMENT (CPA 2008 -00010 /SLR 2008- 00005) 7:42:16 PM City Attorney Ramis read a summary of the hearing process and procedures. He said a copy of the Rules of Procedure for the hearing was available at the front of Town Hall. 7 :45:57 PM Mayor Dirksen opened the Public Hearing. Mayor Dirksen asked if there were any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or if there was a challenge on the participation of any Council member and none was indicated. Mayor Dirksen asked if there were any declarations or challenges. There were none. He asked Council if any members wished to report ex parte contact or information gained outside the hearing, including site visits. There were none. Council indicated that they were familiar with the application. Mayor Dirksen asked for the staff report. 7:46:3 PM Associate Planner Pagenstecher said this site is the subject of a Planned Development Review with Pac Trust for a proposed Target store. He said it became apparent during the pre - application process that the City's maps were not accurate and that a map revision had not been applied. He said this is a simple housekeeping issue. The Pac Trust application includes background materials showing they are TIGARD CITY COUNCIL /LCRB MINUTES - November 25, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard-or.gov Page 8 1 g 4 8 ah-eady undergoing the mitigation called for previously. The Planning Commission has recommended this Comprehensive Plan Amendment. He said no substantive public comments were received on the matter. 7:48 :11 PM In response to a question from Councilor Buelmer about whether this was the area where new trees were being planted, Planner Pagenstecher said it was and the owners are planting a 25 -foot buffer from the resource. He said 50 feet is required and they will complete the outer 25 feet when the site work is completed. 7:48:40 PM Councilor Woodruff verified that this work should have been done ten years ago. Planner Pagenstecher said the previous owner completed one year of monitoring on a five -year mitigation plan but then Iet it go. When Pac Trust bought the property they assumed the requirements and the monitoring period was extended to a ten -year time frame. Mayor Dirksen said no one had signed up to speak and he asked if anyone present wished to testify. The applicant was not present. Mayor Dirksen asked for the staff recommendation. Planner Pagenstecher said the staff recommendation was to adopt the Ordinance to approve this Comprehensive Plan Amendment. Mayor Dirksen closed the public hearing at 7:49:52 pm. Councilor Buehner moved for adoption of Ordinance No. 08 -19 and Councilor Woodruff seconded the motion. Deputy Recorder Krager read the number and title of the Ordinance No. 08 -19 and took a roll call vote. ORDINANCE NO. 08 -19 — AN ORDINANCE APPROVING A COMPREHENSIVE PLAN AMENDMENT (CPA2008- 00010) TO CORRECT THE CITY'S SIGNIFICANT WETLANDS AND STREAM CORRIDORS MAP, CONSIS 1ENT WITH THE FINDINGS IN 1998 TRI- COUNTY SHOPPING CENTER APPROVAL (CPA98 -0002) AND APPROVING SENSITIVE LANDS REVIEW (SLR2008- 00005) TO CORRECT THE SIGNIFICANT HABITAT AREAS MAP ON AN APPROXIMATELY L41 ACRE PORTION OF THE SUBJECT 17.17 -ACRE PROPERTY LOCAL "ED SOUTH OF SW DARTMOUTH STREET, WEST OF SW 72ND AVENUE, AND EAST OF HWY. 217 IN THE TIGARD TRIANGT.F. (WCTM 2S101BA, TAX LOT 00101 AND WCTM 1S136�, TAX LOT 04200) Name Yes No Councilor Buehler x Councilor Sherwood (Absent) Councilor Wilson (Absent) Councilor Woodruff x Mayor Dirksen x Ordinance No. 08 -19 was adopted by a unanimous vote of Councilors present. TIGARD CITY COUNCIL /LCRB MINUTES - November 25, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 - 639 -4171 1 www.tigard- or.gov 1 Page 5 of 8 5. PUBLIC HEARING . AMENDMENT TO ORDINANCE NO. 06-21 (LOCAL FUEL TAX ORDINANCE) EXTENDING THE PERIOD OF COLLECIION Mayor Dirksen opened the public hearing. 7:51:51 PM He asked if there were any declarations or challenges to any Council rnember hearing this matter. Councilor Buehner noted that she was the Chairperson of the Task Force that worked on this project. Councilor Woodruff and Mayor Dirksen said theypunchase gas in Tigard. 7:52:30 PM Engineer Duenas briefed Council on the proposed amendments to Ordinance No. 06 -21, saying there would be a shortfall of gas tax revenue for this project. He said Council indicated their preference was for extending the collection period rather than increasing the tax. He stated that as soon as this project is funded the gas tax would expire. He outlined two proposed changes to the Ordinance: • Expiration date changes from December 31, 2011 to read that it would expire after sufficient funds were collected to fully pay for all the improvements and the financing needed for the project. • Clarification that the intersection project includes Main Street (along with 99W and Greenburg Road) as the original concept design showed. Councilor Woodruff asked for a comparison between the earlier and current estimates. Engineer Duenas said the estimate was $3.5 -4 million and now the total project cost is estimated at $5.1 million. He said the shortfall is expected to be slightly more than $3.1 million, which will have to be covered through a bond issue. Using an interest rate of 5.5% and a 2% cost of issue, the amount loaned is expected to be approximately $3.2 million. He said they estimate it will take eight years but if the project is funded sooner, the gas tax will expire sooner. Councilor Buchner asked if supply costs increased the costs significantly. Engineer Duenas agreed that plays a part, but it is mostly due to acquisition of right of way for the widening that is required. And pavement borings show more reconstruction is needed than originally thought. He said it is possible that the bids might be lower than expected due to working on this in conjunction with the Hall. and 99W intersection project and realizin economies of scale. However, he noted that the price of asphalt has doubled in the past few years. Mayor Dirksen said if federal and state funded transportation packages happen, there maybe even more demand for asphalt and that would also drive up the price. Mayor Dirksen asked for public testimony and said one person had signed up to speak. 7:58:55 PM Paul Romain, 707 SW Washington, Suite 927, Portland, OR, representing the Oregon Petroleum Association spoke. He said it should not be a surprise that they are opposed to a collection period extension. He said if he was reading the summary correctly, the City is adding eight additional years over the five. Engineer Duenas clarified that this was starting from the beginning, not an additional amount. Mr. Romain asked about the revenue to be raised. CityManager Prosser clarified that when financing revenue bonds the City is required to have a debt service reserve so there is the project cost, which is now estimated at $5.1 million, and financing costs on top of that. 8:01:11 PM Mr. Rornain said the Oregon Petroleum Association feels a local gas tax is a horrible wayto finance anything because it is an unfair method of taxation. He said it is easy to buy gas elsewhere. He said the Association will be meeting tomorrow and deciding whether or not to refer this. He said he was less nervous tonight after receiving clarification that it is a total of eight years rather than an additional eight years. Mayor Dirksen said the eight years is an estimate and is based on when the revenue is collected, not a specific tirneframe. CityManager Prosser said it will also depend on the buyers and terms of the bond. TIGARD CITY COUNCILILCRB MINUTES - November 25, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 [ 503- 639 -4171 1 www.tigard- or.gov 1 Page 6 of 8 Mr. Romain said the Petroleum Association doesn't want to put the City in a negative situation but is concerned about this continuing by morphing this project into others ad infinitum. He said they also would like to see any increase be referred to voters which is something they ask of every jurisdiction. He reiterated that the Petroleum Association does not like local gas taxes and would prefer that Tigard work with them to get resources statewide. 8 :05:04 PM Councilor Buehner noted that Tigard's gas tax ordinance recognizes the possibility that State legislature r nayincrease the state tax and any increase in State gas tax would reduce the amount of Tigard's tax. She said her personal observation is that the cheapest gas in the Metro area is always here in Tigard, even with the City's gas tax. 8:06:07 PM Mr. Romain said the retail pricing of gas has very little to do with the gas taxes and everything to do with competition. 8:06:50 PM Councilor Woodruff said he appreciated Mr. Romain's perspective. He said he would also like to see a state gas tax increase but it would have to be more than three cents for Tigard to benefit. He said Council feels verystronglythat the community is expecting the City to make improvements at 99Wintersections. The ordinance has been written to limit it to this one problem intersection. 8 :08:35 PM Mr. Romain said the Oregon Petroleum Association is proposing a statewide tax dedicated 100% to local government. He said a statewide tax would require trucks to pay. Local gas taxes put the entire burden on cars to pay for infrastructure improvements and repairs that are made necessary by trucks, too. Mayor Dirksen said, "If we had other alternatives, we would certainlyuse them. We decided upon this one based on the recommendation from a citizen task force and only after we'd looked at other alternatives." He said there is a need at the state and the federal level to come up with a better process for the funding of maintenance and improvements to our transportation infrastructure. He said Council hopes that by being willing to step up in this way and at the same time, asking ODOT to partner on other Highway 99W projects, attention will be focused on this issue and others at a higher level will work out a solution. Councilor Woodruff said the first thing the City did when they heard about the shortfall was to ask ODOT to help with the difference needed for this project. ODOT responded clearly that their funds were totally committed for the next several years and no additional funds were available. 8:11 :44 PM Mr. Romain said the fuel dealers appreciate the dilemma the Cry is in and that is whythey do not oppose the statewide gas tax. He said, "We believe we need to be part of the mix, we have no problem with that. It's just how we're part of the mix that concerns us." Mayor Dirksen asked if there was anyone else present who wished to comment. There being none, he asked for the staff recommendation the Ordinance. 8:12:57 PM Engineer Duenas said the staff recommendation is that Council approve the amendment to Ordinance 06-21. Mayor Dirksen asked if there were any further Council comments or questions on this agenda item.. There were none so he closed the public hearing. 8:13:16 PM Councilor Buehner moved to adopt Ordinance No. 08 -20 and Councilor Woodruff seconded the motion. TIGARD CITY COUNCIL /LCRB MINUTES - November 25, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 www.tigard- or.gov 1 Page 7 of 8 Deputy Recorder Krager read the name and tide of Ordinance 08 -20 and took a roll call vote. ORDINANCE NO. 08-20 - AN ORDINANCE AMENDING CHAP lER 3.65 OF THE TIGARD MUNICIPAL CODE, 'WHICH ESTABLISHED A TAX ON MOTOR VEHICLE FUEL DEALERS AND PROVIDED FOR ENFORCEMENT, ADMINISTRATION AND COLLECI ION OF THE TAX Name Yes No Councilor Buehner x Councilor Sherwood (absent) Councilor Wilson (absent) Councilor Woodruff x Mayor D rksen x 8:13:57 PM Ordinance No. 08 -20 was adopted by a unanimous vote of Councilors present. 6. CITIZEN COM vIUNICATION - City Manager Prosser had some citizen communication follow-up. He said John Frewing attended the last Council business meeting and expressed concerns about the street maintenance fee and wanted to make sure there would be opportunities to comment. City Manager Prosser said the City set two open houses for citizens to give input on the street maintenance fee. One was held on November 19, 2008 and Mr. Frewing was one of two citizens there. He said there is another opportunity for citizens to give input at the second open house scheduled for December 11, 2008 at 6:30 pm in Tigard Town Hall. Councilor Buehner requested that this meeting information be run in the cable access announcements. 7. ADJOURNMENT At 8:15 pm Councilor Woodruff made a motion for adjournment and Councilor Buehner seconded the motion. All voted in favor. Carol A. Krager, Deputy City Recorder Attest: Mayor, City of Tigard Date: I.\ ADIv1\ Cathy \CCM\2008 \081125.doc TIGARD CITY COUNCIL /LCRB MINUTES - November 25, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 8 of 8 Agenda Item No. Meeting of / • ,2 7 - Q 9 R s City of T igar d Tigard Business Meeting Minutes TIGARD QTY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: December 9, 2008; 6 :30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 STUDY SESSION— 6:30 pm • EXECUTIVE SESSION - Mayor Dirksen read the citation and Council entered into Executive Session under ORS 192.660(2 (e) real property transactions negotiations, (h)- Legal counsel — for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed, and 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment - related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted bythe governing bodyin meetings open to the public in which there has been an oppoitunity for public comment. Executive Session ended at 7: 17 pm STUDY SESSION — Council discussed the scheduling of a Goal Setting meeting in early Januaiy, tentatively choosing Tuesday, Januaiy 6, 2009 at Umpqua Bank Assistant City Manager Newton asked Council to verify this date on their calendars and she will send out an e -mail confirming the details. 1. BUSINESS MEETING 1.1 At 7:32 PM Mayor Dirksen called to order the Tigard City Council and Local Contract Review Board 1.2 Deputy City Recorder Krager called the Roll: Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Councilor President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ TIGARD CITY COUNCIL /LCRB AGENDA - December 9, 2008 City of Tigard 1 . g 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard-or.gov 1 Page 1 of 9 1.3 The Pledge of Allegiance was Iead by Webelo Pack 232. 7:32:31 PM 1.4 Council Communications & Lia ison Reports Webelo Pack 232 had some questions for the Council. Daniel Field asked, "What is it like to be Mayor ?" Mayor Dirksen said, "A lot of people ask that. It is very challenging and can be very haul work, but things that are rewarding are seldom easy. That's what makes them worthwhile." Nick Smith asked, "How do you keep the City safe ?" Mayor Dirksen said he and the Councilors work very hard to keep Tigard citizens safe, which is perhaps their most important job. Thus includes having a police department, keeping roads safely designed and maintained, ensuring clean, safe drinking water, and protecting the environment in many ways. Patrick Ducalo asked, "What was your hardest decision ?" Mayor Dirksen replied, The decision to move forward with the Street Maintenance Fee." Councilor Buehner said, "Finding a permanent water source, which has been going on for 15 years." Councilor Wilson said the hardest decisions are the ones where you know the right thing to do but you know it has a negative impact on someone. For - example, a sanitary sewer reimbursement district formation will protect Tigard's environment but may cost the district's property owners money. Council President Sherwood said the hardest decisions for her are budget allocations. Mayor Dirksen thanked the pack members for their participation and gave each member a City of Tigard pin. 1.5 Mayor Dirksen asked Council and Staff for Non - Agenda Items. 7:41:37 PM He noted that Council will consider a Non - Agenda Item at the end of the meeting. 2. 7:41:56 PM PROCLAMATION — Mayor Dirksen proclaimed December 10, 2008 as Human Rights Day, saying the United Nations endorsed a universal declaration of human rights on December 10, 1948. Jurisdictions across the world will be making the same declaration of December 10, 2008 as Human Rights Day. 3. CITIZEN COMMUNICATION • Tigard High School Student Update - Vice President Taylor Friesen updated the Council on Tigard High School academics, sports, activities and the arts. A copy of his report is in the City Recorder's Office. Councilor Buchner asked about the delivery location for donated canned goods that Tigard High is collecting. Mr. Friesen said the drop -off spot is in the Tigard High School Commons. Students have collected 13,000 cans so far. • Citizen Communication — No one signed up to speak. • Follow-up to Previous Citizen Communication - None TIGARD CITY COUNCIL /LCRB AGENDA — December 9, 2008 City of Tigard 13125 SW Hall Blvd., OR 97223 503- 639 -4171 v.0 y g 1 . Tigard, gar d- or.gov 1 Page 2 of 9 4. CONSENT AGENDA: 4.1 Receive and File: a. Council Calendar b. Tentative Agenda c. Police Department Annual Report - Mayor Dirksen commented on the excellence of this report. 4.2 Local Contract Review Board: a. Amend Engineering Services Contract with Murray, Smith SE Associates, Inc.. for the Design and Construction Management of the 550 -Foot Zone Reservoir No. 2 b. Award Contract to Century West Engineering Corporation for Engineering Services for Proposed 72° Avenue Sewzr Reimbursement District 4.3 Appoint Members to the Planning Commission -- Resolution No. 08 -70 RES. NO. 08-70 - A RESOLUTION REAPPOINTING MATTI IEW MULDOON AND KAREN FISHEL AS VOTING MEMBERS TO THE PLANNING COMMISSION, AND APPOINTING TIMOTHY L. GASCHKE AS AN ALTERNATE TO THE PLANNING COMMISSION Councilor Buchner said there was a second alternate appointed that was not listed. Mayor Dirksen asked staff to look into this. 4.4 Appoint Members to the City Center Advisory Committee (CCAG - Resolution No. 08 -71 RES. NO. 08 -71 - A RESOLUTION REAPPOINTING ALICY ELLIS GAUT, CAROLYN BARKLEY, AND THOMAS MURPHY AS VOTING MEMBERS TO THE QTY OE -NTER ADVISORY COMMISSION, AND REAPPOINTING ALEXANDER C EAGI LEAD AS AN ALTERNATE 4.5 Appoint Members to the Transportation System Plan Citizen Advisory Committee -- Resolution No. 08 -72 RES. NO. 08-72 - A RESOLUTION APPOINTING MEMBERS TO THE TIGARD TRANSPORTATION SYSTEM PLAN UPDAI E CITIZEN ADVISORY COMM 11 E E 4.6 Approve Budget Amendment # 09 -07 to Recognize Receipt of Additional Revenue from TtiMet for the Creation of an Officer Position Assigned to the Transit Police Division- Resolution No. 08 -73 RES. NO. 08 -73 - A RESOLUTION TO APPROVE BUDGET AMENDMENT # 09 -07 TO RECOGNIZE RECEIPT OF ADDITIONAL REVENUE FROM TRIMET FOR THE CREATION OF AN OFFICER POSITION ASSIGNED TO THE TRANSIT POLICE DIVISION 4.7 Approve Intergovernmental Agreement with Oregon Department of Transportation for the Transportation and Growth Management (TGM) Grant to update the Tigard Transportation System Plan TIGARD CITY COUNCIL /LCRB AGENDA - December 9, 2008 City f Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503- 639 - y g 1 g 503-639-4171 1 www.tigard-or.gov Page 3 of 9 4.8 Approve Intergovernmental Agreement with Metro and TriMet to fund a Redevelopment Feasibility Study of the Tigard Transit Center RESOLUTION NO. 08 -74 - A RESOLUTION AUTHORIZING THE QTY MANAGER TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH ME'1'KO AND TRIMET TO FUND A REDEVELOPMENT FEASIBILITY STUDY OF THE TIGARD TRANSIT CENTER The following agenda item was removed from the Consent Agenda and will be discussed at a future date. 1.9 Consider Resolution Naming the -Gi ed Residence an: ""Fanne-Creek- Hrruse - Councilor Wilson moved to approve the Consent Agenda. The motion was seconded by Councilor Woodruff. Name Yes No Mayor Dirksen f Councilor Buehner Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ The motion to approve the Consent Agenda passed unanimously. Councilor Woodruff noted that Police Grief Dickenson was in the audience and complimented the police Department on their annual report, mentioned as Consent Agenda Item 4.1.c. He encouraged residents to view the report on the City's website. He said it was great news that the most serious crimes, (Part I) were lowest in 2007 than they had been in the last ten years. He acknowledged the Police Department for the good work that they do. 5. RECEIVE UPDATE ON THE AC11VITIES OF THE TIGARD YOUTH ADVISORY COUNGIL (TYAQ TYAC President Alexander Carsh gave a PowerPoint presentation about the TYAC, a copy of which is in the City Recorder's Office. He spoke about the past year's activities, including Bike Fest, adopting a family at Thanksgiving, Christmas for Kids, movie nights at the Library, child car seat clinic and Tigard's Tree Lighting ceremony. He said they met with Tualatin's Youth Advisory Council and hope for several joint projects in the future. Mayor Dirksen said it is great that Tigard and Tualatin are working together. Narinthong Lungrath gave an update on projects TYAC has planned for 2009. She said they plan to adopt a family next year for Christmas. They will begin their blanket drive soon. Collection boxes will be placed around the City and TYAC will collect the blankets and donate them to needy families. Movie nights will be continued at the Tigard Library. They hope to hold another Bike Safety Day with an increased number of helmets available for distribution. They will be cooking at the Good Neighbor Center in January. 7:56:53 PM Mayor Dirksen thanked the TYAC for everything they do. He said it was terrific their members want to be engaged and involved in the City. TIGARD CITY COUNCIL /LCRS AGENDA - December 9, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov ) Page 4 of 9 6. DISCUSS AFFORDABLE HOUSING FEE ASSISTANCE REQUEST Senior Planner Roberts said Council adopted the Affordable Housing Program in 2002, which is part of a larger, local -level effort intended to encourage affordable housing in Tigard. $10,000 is set aside annually to reduce fees and charges imposed on affordable housing acquisition, development and rehabilitation. Community Partners for Affordable Housing (CPAH) submitted a request for the entire $10,000. There have been no requests from other agencies. This amount would offset an estimated $10,486 in land use planning fees associated with the approval of a 48 -unit senior housing project located within Tigard's urban renewal area. This proposed project meets City guidelines and all of the units will be affordable to seniors earning less than 50% of area median income. Daryn Murphy of the non- profit Housing Development Center brought a rendering of the proposed senior housing project. The project site is at the intersection of Hall Boulevard and Hunziker Street and the property has already been acquired. He said they are in the process of getting a zoning change to allow multi - family dwellings. Council President Sherwood commented that at the Community Development Block Grant GDBG meeting, CPAH was awarded $750,000 to move forward with this project. She said this project could be a catalyst for Tigard's urban renewal. Councilor Woodruff noted that people may dunk that because non-profits are exempt from paying taxes they do not have to pay building fees, but that is not true. He said getting more affordable housing in Tigard is one of the City Council's goals and the least the City can do is help with required fees in order to assist with getting this project built. Council President Sherwood asked what the rents would be. Mr. Murphy said it was still a few years out but the general range would be $350 -$650 per month. He said there will be 48 one - bedroom units with one dedicated for an on -site resident manager. The ground floor will have a community room where seniors can gather to receive services or hold events. Parking will be at the back of the building. Construction will begin in early 2010 or late 2009. Councilor President Sherwood moved that $10,000 be awarded to CPAH for this project. Councilor Buchner seconded the motion and all Council voted in favor. 7. CONSIDERATION OF ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 2.09 RELATING TO BUILDING APPEALS BOARD Building Official Blalock introduced this item. The local Building Appeals Board is in place to hear and decide appeals relating to application and interpretation of the building code. He said Tigard's Building Appeals Board has not been used in five years. He noted that the State provides Specialty Code Chiefs to hear appeals of orders, decisions or determinations made by city building officials. He said staff believes this appeals process will meet the needs of the construction community. Mayor Dirksen asked if the State of Oregon providing this service is a recent change or what the reason is not to have a local Board. City Manager Newton said Tigard's Building Appeals Board was started by Mayor Nicoll who thought it would be convenient to address issues locally. She said there was a need for it in past years. TIGARD CITY COUNCIL /LCRB AGENDA -- December 9, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 5 of 9 Councilor Wilson said it is a credit to staff that they are able to work things out before they get to the level of an appeal. Mr. Blalock said Tigard's Building Code offers more flexibility than rigidity and he felt it is more effective to work cooperatively with citizens. Councilor Wilson moved to adopt Ordinance No. 08 -21. His motion was seconded by Councilor Woodruff. Mayor Dirksen asked Deputy Recorder Krager to take a roll call vote. ORDINANCE NO. 08 -21 — AN ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 2.09 RELATING TO BUILDING APPEALS BOARD Ordinance No. 08 -21 was adopted by unanimous vote. Name Yes No Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 8. CONSIDERATION OF A RESOLUTION TO APPROVE THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT REGARDING THE WATER SUPPLY FACILITIES, DESIGN, CONS'1RUC11ON AND OPERATION WITH THE QTY OF LAKE OSWEGO AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT Public Works Director Koellermeier gave the staff report on this first amendment to the Intergovernmental Agreement with Lake Oswego. When the Agreement was crafted an outstanding issue was the appraisal of the existing properties and both parties agreed to prepare an amendment once that was completed. He said the two things affecting this amendment are 1) completion of appraisals on the intake and treatment plant properties, and 2) Lake Oswego owned a group of properties adjacent to, but not a part of, the treatment plant and it has been determined that these properties are not necessary. Those properties have been backed out of the acquisition which dropped the buy-in cost. The total buy -in for Tigard is $2,820,557 and is due to City of Lake Oswego no later than June 30, 2009. Mayor Dirksen said he appreciated the background materials and spreadsheet which made it easy to recognize the relative values and history. Councilor Buehner moved to approve Resolution No. 08 -75 and Council President Sherwood seconded the motion. RESOLUTION NO. 08 -76 — A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT REGARDING WAI'ER SUPPLY FACILITIES, DESIGN, CONSTRUCTION, AND OPERATION WITH THE QTY OF LAKE OSWEGO AND AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT TIGARD CITY COUNCIL /LCRB AGENDA W December 9, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 - 639 -4171 1 www.tig,ard-or.gov 1 Page 6 of 9 Name Yes No Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Resolution No. 08 -75 was approved unanimously. 9. 8:15:49 PM THIRD QUARTER GOAL UPDATE Assistant City Manager Newton gave highlights of the City's Third- Quarter Report. A copy of this update is in the City Recorder's Office. Goal Na 1- Pursue opportuniti6 to nxlirce tac!ic can stion in Tigecrrl Ms. Newton noted the school signs with flashing beacons have been installed and were a low cost project to provide more safety and improve the traffic flow. She also mentioned that when the pavement overlay was done on Walnut Street a right -turn Iane was added for west -bound traffic turning right onto 135 Avenue. Cotuicilor Buehner reported that neighbors have commented favorably about the turn lane on Walnut. Ms. Newton said the City is expanding their efforts to look at Light Rail on 99W. Gall Na 2 — Con plete tlx Update and Begin the In plenrntttion of the Carrpnelaersi oe Plan Assistant City Manager Newton said the Council has completed hearings on the Comprehensive Plan and the City is now on the next phase which is the Development Code and implementing ordinances. Goal Na 3— Inplenzt the Dozmtozen Ualun Reirtteril Plan The City Council received a presentation from University of Oregon students on the urban design vision project. The Burnham Street project has begun to break free more and the City is making progress on property acquisitions. Gal/ Na 4— Pranrte and Honor- Goal Citizenship in Tigard The City Council just heard a report from the Tigard Youth Advisory Council (TYAQ. All Neighborhood Network web pages have been spoken for and training has begun. The next part is to get steering committees up and running. Neighborhood # 3 has already planned activities in their area, from a neighborhood clean -up to self - defense classes for women. The Second Annual Neighborhood Open house will be February 7, 2009 in the library and will expose more citizens to the program. Councilor Sherwood asked if neighborhood networks can give themselves names. Assistant City Manager Newton noted that two neighborhoods had done so - West Tigard and Cook Park — and the other networks are welcome to do so as well. TIGARD CITY COUNCIL /LCRB AGENDA - December 9, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, Tigard OR g 1 97223 1 503 -639 -171 1 www.tigard-or.gov 1 Page 7 of 9 Guuxl Na 5 — Explore the Possibility grplaa: g a Pa'ks & Given Spans Measure on the lullot in 2010 The Parks System Master Plan is underway. Gruel Na 6 - Make a Decision on Tigznrl's Long Tenn Water Sante Goal Completed! Councilor Sherwood said as one of Council's Goals was to be connected within the region, she was pleased to offer congratulations to Mayor Dirksen for being elected to FACT (foint Policy Advisory Committee on Transportation). Mayor Dirksen is representing Tigard and other cities (other than Hillsboro) in Washington County. Councilor Wilson commented that when these goals were set a list of tasks was also developed. He asked that a status report on these tasks be available prior to the next goal setting session. Councilor Woodruff mentioned the Dartmouth Street median near Costco for left -hand turns, which has been a good improvement at low cost to the City. Mayor Dirksen said he almost immediately heard comments about how beneficial that median was. Councilor Woodruff encouraged citizens to propose other suggestions to help ease traffic congestion. 10. NON-AGENDA I "lEMS Assistant City Manager Newton gave a brief description of Resolution No. 08 -76 to be considered as a Non - Agenda Item She said this resolution declares the need to acquire property for construction of a portion of Lower Fanno Creek Park. She said Council discussed this item earlier in an Executive Session. Councilor Buehner said it is important to note that this was requested by the property owner. There are tax benefits to doing a "friendly" condemnation. She said this benefits both sides. Mayor Dr' ksen said this Resolution of Necessity covers two pieces of propertywith the same owner. One piece of property will go into the park and another piece of property on the other side on the street provides right of way for Burnham Street improvements. Councilor Wilson moved for adoption of Resolution 08 -76 and Councilor Woodruff seconded the motion. RES. NO. 08-76 DECLARING THE NEED TO ACQUIRE PROPERTY FOR THE PURPOSE OF CONS`I KUG l'ING A PORTION OF LOWER FANNO CREEK PARK IN THE QTY OF TIGARD Name Yes No Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Resolution 08 -76 was approved unanimously. TIGARD CITY COUNCIL /LCRB AGENDA - December 9, 2008 City of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 1 503 639 - 4171 1 www.tigard- or.gov I Page 8 of 9 11. COUNCIL LIAISON REPORTS Councilor Buehner said she will report on the rural reserves process at the December 16, 2008 Council meeting. 12. ADJOURNMENT At 8:27:03 PM. Councilor Wilson moved for adjournment. Council President Sherwood seconded the motion and all voted in approval. C� rol A.Krager, Deputy City Recorder Attest: Mayor, City of Tigard Date: I: \ADM\CAT!-TY\CO 1\20os \OS 1204 business TIGARD CITY COUNCIL /LCRB AGENDA - December 9, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 I 503- 639 -4171 1 www.tigard- or.gov 1 Page 9 of 9 11. COUNCIL LIAISON REPORTS Councilor Buehner said she will report: on the rural reserves process at the December 16, 2008 Council meeting. 12. ADJOURNMENT At 8 :27 :03 PM. Councilor Wilson moved for adjournment. Council President Sherwood seconded the motion and all voted in approval. Carol A. Krager, Deputy City Recorder Attest: Mayor, City of Tigard Date: I: \ ADM \CATHY\CCIv1 \2008 \081209 business TIGARD CITY COUNCIL /LCRB AGENDA -- December 9, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 I 503 -639 -4171 1 www.tigard- or.gov I Page 9 of 9 Agenda Item No. Meeting of /i ai U 7ji 7 61Q 1 City of Tigard Tigard Business /Workshop Meeting Minutes TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: December 16, 2008 Business /Workshop Meeting MEETING LOCATION: City of Tigard — Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 7:11:30 PM Mayor Dirksen called the meeting to order. Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Also Present: Library Director Barnes, Police Chief Dickinson, City Engineer Duenas, Public Works Director Koellermeier, Assistant to the City Manager Mills, Assistant City Manager Newton, City Manager Prosser, City Attorney Ramis, and City Recorder Wheatley 7:11:36 PM WORKSHOP ME TING 1. DISCUSS QTY OF TIGARD'S 20 -YEAR FACILITIES PLAN Public Works Director Koellermeier introduced Mr. Paul Boundy, LRS Architects. LRS Architects developed the City's 20 -Year Facilities Plan 7:12:34 PM Mr. Boundy's presentation is highlighted on PowerPoint slides; a copy of the presentation (Surm ry Report — City of Tigard — Draft — Tt enty Year City Faality Plan is on file in the City Recorder's office. TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 1 of 19 7:35:36 PM Councilor Woodruff noted that many of the calculations and assumptions contained in the Plan are based on the population. In 20 years, the Plan anticipates 17,000 additional people. He asked if this was based on infill or annexations? Mr. Boundy responded that the basis for this number was provided by the Planning Division. There is some density occurring however, it is not a significant amount. Perhaps in twenty years we will be begin to see the higher density with mass transit occurring. The ratio is projected to be lower for the next twentyyeais than it was in the previous twenty years. Mr. Boundy said they were attempting to be conservative, but not overly conservative. 7:36:50 PM Councilor Buehner questioned, in the short term, if the Police Department was moved to the Public Works Building, would we continue to have Court in the City Hall facility? Mr. Boundy said the thought now is to leave the court in the City Hall building for the short term. The short-term proposal is to address the Police Department's issues with minimal cost. Whether to move the court in the short term needs to be analyzed. Councilor Buehner noted the Town Hall seems to be in use almost all of the time and with the increase in population, it is likely the court will need to increase its hours, and hearings officer proceedings, etc. Mr. Boundy said eventually the court should be relocated and become a specific court facility. Councilor Buehner said this should be evaluated at the same time the City reviews whether to increase the types of cases for the court. 7:39:31 PM Mayor Dirksen asked City Council members to express their general reaction to this draft document; i.e., the timeline, scope and priorities. 7:39:56 PM Councilor Wilson advised he had a concern similar to Councilor Woodruff regarding the population projections. During the 1990's there was a massive amount of growth because land was available. This has now stopped. He said the numbers for the City of Portland for last year showed that it did not grow at all. He questioned whether it is reasonable to project a growth rate of 1.5 percent a year. On the other hand, annexation of Areas 63 and 64 could occur. 7:41:13 PM Councilor Wilson said he had heard the suggestion that the Public Works yard should be moved from the downtown. He agrees that a yard is not consistent with our Downtown Plan. He was disappointed to see the Police Department move to the vacated property with functions that are similar; i.e., evidence storage, vehicle storage /maintenance. He said this area might be better used for private development. Assuming that the Fire Station will remain at its location, he asked if there would not be enough space for the Public Works yard? Mr. Boundysaid there is about 13 acres of need and the current site is about 7 -1/2 acres. TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 w■w.tkgard- or.gov 1 Page 2 of 19 7:42:59 PM Mr. Boundy said the basic space needs projections were not based only on population growth. Councilor Wilson said he would prefer to see City facility space needs be addressed by building vertically, if possible. He asked Police Chief Dickinson if it would be feasible to move some of the police functions, such as evidence storage, with Public Works. Councilor Wilson would like to see the office - oriented functions of the Police Department remain on the current campus. He agreed that the Police Department needs should be of higher priority. 7:44:19 PM Council President Sherwood said she believes in planning for 20 and 30 years. The Plan will cost a lot of money and should be "Plan A." She said we should be practical and develop a "Plan B" to provide options. 7:45:15 PM Councilor Buehner said she is in favor of the Plan. When the City built the current City Hall complex, they went "cheap." It was originally planned to put the infrastructure in place to build -a second floor; but, in the effort to keep the cost down, this additional infrastructure was removed. This has made vertical expansion impossible. She is concerned that, as we plan, that we make sure that we do not think "cheap" because in the long run, it will end up being more expensive. Had the City taken the time and spent a little more money in the 80's, we would not be in the limited situation find ourselves. 7:46 :35 PM Councilor Buehner said she agrees the Public Works facility and Police vehicle storage and servicing should be moved from the downtown. Police office staff should be close to City Hall. 7:47:21 PM Mayor Dirksen said one of the current goals for the downtown area is to redevelop the Public Works yard to create a catalyst project. The first priority would be to seek a new site for Public Works and this process needs to begin now if this is to be achieved in the next five to ten years. He referred to the population estimates; he agreed with Councilor Wilson that it is difficult to anticipate what will happen in the future. In the last year, Mayor Dirksen has taken part in discussions with Metro regarding what is to be expected for population growth in the next 20 years. Metro is basing most of their decisions on projections that we should anticipate an additional million people in the Portland metropolitan area. In Washington County, this will mean about 400,000 additional people in the next 20 years. Mayor Dirksen said the projections in the Facilities Plan appear to be in keeping with what Metro anticipates will be Tigard's portion of that growth. 7:50:45 PM Councilor Woodruff said we should start educating people since this represents a huge cost. There must be community buy-in as to whether this should be a priority in the short- and long - TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 City of Tigard ] 13125 SW Hall Blvd., Tigard, OR 97223 503 -639 -4171 I v.ugard- or.gov 1 Page 3 of 19 run. Council President Sherwood recalled that it took three attempts for voter approval to build the current city hall. She agreed it would take a long education process for buy-in. 7:52:29 PM City Manager Prosser said the proposed Facilities Plan under review tonight is a draft document. It was created because we need to look at city needs holistically so as issues come up, we do not choose a path that cuts off a long -term option. He summarized what he has heard during the City Council discussion: • Look at potential vertical use of space. • Identify options; i.e., Plan A and B • Educate the public with emphasis on the needs for the Police station • To get a Police station, we need to first deal with the Public Works issue and thus must be part of the information to get to the public 7:54:02 PM In response to a comment by Councilor Buehner, City Manager Prosser said it has long been the City's plan that the old public works yard would be made available for redevelopment. One of the policy issues the City will need to resolve is whether to place this property on the market to get full- market value or should the property be offered at a lesser value in exchange for the type of development on that parcel that will support and "spark" activity downtown. This will become a significant policy question. 7:54:55 PM Mayor Dirksen added that another option would be to retain the old public works property ownership and enter into a public /private partnership with a developer, which would give the City an opportunity to have a say in what the development will be for a catalyst project to show people what development in the downtown could be like. 7:55:36 PM Mayor Dirksen said it is clear that the first priority will be to move the Public Works facility out of the downtown so the Police Department can be moved. This would be a single process. The rest of the Facilities Plan is good for a placeholder, but as time goes by and things change, the plan will certainly not look as it does now. 7:56:21 PM Public Works Director Koellermeier said he has made note that the Council desires that staff consider more vertical building, develop options, and that the short -term direction is more clear than the long -term. He said staff would consider the above as the final Facilities Plan document is prepared. The Plan will be brought to the City Council for final adoption. Elements of the Plan have been forecast into the five -year financial plan. Council heard Agent&a Item Na 3 at this tinF -- 7:57 :45 PM TIGARD CITY COUNCIL /LCRB MINUTES -- December 16, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 4 of 19 3. STATUS UPDATE ON BARROWS ROAD BRIDGE REPAIR City Engineer Duenas introduced: • Kathy Lehtola, Washington County Director of Land Use and Transportation • Greg Clemmons, Washington County Operations Engineer In July City Council directed staff to move ahead with a cost - sharing arrangement to replace the existing Barrows Bridge, which is in a severely deteriorated condition. This direction was based on the supposition that the replacement structure would carry full traffic loads for a 20 -year lifespan. Since then, the County has done more investigations and determined that the replacement bridge would last for only five years. The issues now are whether we should move ahead with the replacement structure, should the City participate, and should the City accept jurisdiction of Barrows Road in conjunction with Beaverton based on those new findings. 7:59:56 PM County Operations Engineer Clemmons reviewed a PowerPoint presentation illustrating the problems with the bridge. A copy of this presentation is filed in the City Recorder's office. The problems were defined for the following, with photographs showing the existing conditions: • Wino-wall settlement and erosion • End decay • Piling decay • Offset pile cap 8:04 :57 PM County Operations Engineer Clemmons reported on the complications associated with the bridge repair: • Summer Creek requires a high -level of permitting requirements, • Beaver dams are raising the water level, • Barrows is classified as a County local road, which means it is at the lowest priority • Davies Road improvement is the ultimate, long -term solution (this improvement is 10 to 15 years away), • Subgrade soils are extremely weak, • The deck is a monolithic slab, which was nailed in (not considered the best of construction practices). 8:07:55 PM • Options: • Repair the existing structure • New permanent bridge ($1 -2 million estimate) • New single -lane temporary bridge (5+ years) • New double -lane temporary bridge (5 + years) • Closure TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 City of Tigard 1 13125 SW E - Iill Blvd., Tigard, OR 97223 1 503 -639 -4171 1 tvwtv.tigard- or.gov I Page 5 of 19 8:09:56 P:'1 Recommendations: • New double -lane temporary bridge • Longitudinal Glu -Lam bridge (light weight, doesn't require a crane to lift) • Timber footing • Cost — about $150,000 County Operations Engineer Clemmons reviewed how the temporary double -lane bridge would be constructed. The abutment system is the limiting factor with regard to the temporary bridge being viable for about five years. He and City Engineer Duenas reviewed some possible reinforcement solutions that could mean the bridge would last for a longer period. Mayor Dirksen said he feels it necessary that we come up with a solution that will last until the Davies Road realignment is completed. Closure of Barrows Road is not an option. Finding a solution might be more expensive than the current proposed double -lane temporary bridge. He suggested retaining the concept of the three -way partnership among Tigard, Beaverton, and the County with the cost being shared equally. Councilor Wilson agreed with Mayor Dirksen. The City heard from many citizens who were concerned about the closure of Barrows Road. He supported a solution that would last for at least ten years accompanied by encouragement for the Davies Road realignment to be done within these ten years. Mayor Dirksen said even if this solution were to only last for five years with the City's investment of $50,000 and this would translate to a cost of only $10,000 per year. This would probably be worthwhile even if this were all we could do now. In response to a question from Council President Sherwood, County Operations Engineer Clemmons said the bridge would be closed for three weeks while the repair is done. City Engineer Duenas said five years would buy us enough time to look at improvements to 135` Avenue and Walnut Street (signalization and widening). Mayor Dirksen said the five years would also give us time to identify a solution. Councilor Wilson referred to impacts to the new intersection at Barrows and Murray along with potential in reacts to Albertson's and the culs -de- sac created on two roads. Councilor Buehner agreed this would become a major traffic issue. Councilor Woodniff said he appreciated the significant work the County and City Engineer have done on this matter. He said it is unfortunate we are still dealing with this since he thinks we have communicated to residents that a solution was selected. People who are directly impacted believe this is being resolved. He agreed with Mayor Dirksen's suggestion to make the fix last a little bit longer, even it costs a little more so we can be true to what we have already told people. In response to a request byMayor Dirksen, County Director of Land Use and Transportation Lehtola said she believed everyone had entered into the solution to the Barrows Bridge repair in good faith. She reiterated that County Operations Engineer Clemmons feels comfortable that the proposed bridge will last five years and could last for ten years. This will be a temporary fix; TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 City of Tigard I 13125 SW I - Tall Blvd., Tigard, OR 97223 I 503 -639 -4171 1 www.ti 1 Page 6 of 19 Davies Road needs to "go through." She said when she was talking with Mayor Drake about funding through the economic stimulus package; the Davies Road project would not be ready in six months. H owever, if there were funding available in mid -term (two years), Beaverton might be able to get the Davies Road project funding. County Director of Land Use and Transportation Lehtola agreed that they need to tryfor the longer -term solutions. In response to a comment by Council President Sherwood, Mayor Dirksen said he would recommend a weight limitation on the bridge so it would extend the life. County Director of Land Use and Transportation Lehtola said tnicks are already limited, so that would not be an issue. Councilor Buchner said she was concerned because of the number of years the Murray Extension was delayed, which was at least ten years. She supported planning for a longer -term solution. Mayor Dirksen said he would be talking to officials at the County and City of Beaverton in the near future to see if we could come to an agreement on this matter. Agents Item Na 2 teas wzieded by the City Council at this t rz S:23:03 PM 2. DISCUSS WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WOES) STRATEGIC PLANNING Library Director Barnes advised this is an information item, which ties in with long -range planning (five to ten years before any action would be taken). The County hired a consulting firm from Kansas City to explore funding options. Recently the city managers and library du-ectors attended a meeting to discuss the options with a goal for stable funding in the future. City Manager Prosser advised one of the reasons behind the study was that the County Cooperative Library System wants to have a roadmap for the future. There are concerns about stable funding. Before Measure 50 a library levy was renewed on a regular basis by County voters. Once Measure 50 passed, this funding was rolled into the County permanent rate. There were operational levies presented to the voters in 2002 and 2004 and both were unsuccessful. In 2006, a four -year operational levy was approved, which will take us through 2010. There is a plan for a renewal levy on the November 2010 ballot. The options presenting in the strategic planning funding represent ways to achieve stable funding. City Manager Prosser explained that at the WCCLS Executive Board workshop four options were identified: 1. Special library district 2. County service district 3. Alternative tax to replace the local option levy 4. Transfer all libraries to the County as a new Department in the County TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 vdcvwrigard- or.gov 1 Page 7 of 19 Of the four options, the two that received the most interest were: 1. Researching the creation of a special library district and possibly a separate elected board 2. Creating a County service district and the County Commissioners would be the Board for the service district. These two options would work in terns of achieving stable funding. CityManager Prosser said the future of County services is the larger issue. There is a conceal that if we look at forming a special library district or even a County service district, we are starting to split off County services into separate operating entities. What does that say about the future of core County services including those services received by County residents who live within cities? This review is at a very early stage. Staff brought this before the City Council, so the Council is aware that this is moving forward and to raise the larger issue noted above. If the City Council has concerns, staff can bring those issues forward. CityManager Prosser requested City Council direction. 8:28:55 PM Councilor Wilson said he has some concerns. I-lis said that while is aware that the City is part of a cooperative, his perspective has been a little more parochial in that "this is our library, we built the building, it's on our campus." He said he has been to the Beaverton library to attend a meeting; however, he does not recall ever having gone to any of the other libraries. Councilor Wilson said he understands the need for stable funding, but in some ways all of the solutions are far worse than the problem they are attempting to solve. As an example, the report says that Tigard staff was paid higher than the other jurisdictions, so the report advocated raising an extra $2.4 million to operate the libraries as a County function. Councilor Wilson said this "would just be money down the drain." Tigard has worked hard to make its Library a nice facility and he would not want to give up local control. Council President Sherwood said she felt the same way as Councilor Wilson. She compared it to our area's school district, where voters have supported the schools locally. If you place an "equalizer" across the County, then it would possibly take away from our Library. Council President Sherwood said she did not like the comparison of Tigard's Library to other jurisdictions. "What we have... done is what our citizens want. They want the professional staff, they want the hours, they want the building...I was a little disturbed to think that we would be suddenly helping subsidize by using our votes across the County to help other libraries... " She acknowledged the benefits of WCCLS with regard to operating revenues. 8:31:29 PM Councilor Buehner asked if any thought was given to discussing the possibility of less County control and more local control. City Manager Prosser advised that with the two proposed service district options, they could be structured in a variety of ways. There could be a special service district so it is similar to the Multnomah County Library Service District with all the libraries controlled by a separate elected board. At the opposite, you could probably fit our TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 City of Tigard I 13125 SW I - Lill Blvd., Tigard, OR 97223 I 503- 639 -4171 1 www.tigard- or.gov 1 Pctge 8 of 19 existing structure or something very similar to it into that special district umbrella. As we discuss this further, City Manager Prosser said Tigard staff would likely argue very strongly for the local control. He said, "What I am hearing loud and clear... is that we would definitely be arguing for local control... " 8:33:14 PM LibraryDirector Barnes said the County Service District is the option where there could be opportunity for a spectrum of how library services are provided. She added that there appeared to be no interest in exploring an alternative tax as another funding source. Library Director Barnes said that they are aware that Tigard residents currently have a higher tax burden for library services than the urban unincorporated areas surrounding the city. Much discussion still needs to take place. Clackamas County just formed a library district; there might be things we could learn from them. 8:35:26 PM City Manager Prosser said he was very surprised about the Board's disinterest in looking at an 'alternative funding source. From his perspective, if the issue is to obtain stable funding, this should be the first option to consider. During the discussion among his group at the Board meeting, there was concern that an alternative funding source meant a sales tax but City Manager Prosser stated an alternative funding source does not necessarily mean a sales tax -- there are other options. 8:36:50 PM Councilor Buchner referred to the option about having the library services entitysupervised by the County Commissioners. She said the Commissioners are already busy with their current span of responsibilities and this does not seem to be a preferable path to consider. Library Director Barnes advised that the County Board has jurisdiction over the WCCLS at this time. 8:37:36 PM Councilor Woodruff said that many people in Tigard take pride in their library and he would not want to have anything communicate that this is not considered a City asset and has been transferred to the County. He supports stable funding but he wants to see the Tigard Library Director be accountable to the City Manager who in rum is accountable to the City Council. 8:38:09 PM Councilor Wilson referred to alternative sources of funding and the County's General Fund money. He noted concern that the County might allocate thus money to other uses and shift it to rural areas more than they are doing now. The County acknowledged in their report that cities are "losers in library services." He said to "guard that existing General Fund source." TIGARD CITY COUNCIL /LCRS MINUTES - December 16, 2008 Ciry of Tigard I 13125 SW Hall Blvd., Tigard, OR 97223 I 503 -639 -4171 1 w.tigard or.gov 1 Page 9 of 19 8:39:05 PM Mayor Dirksen commented that in Tigard, Tualatin, and Beaverton, the city libraries are closely associated with each City's identity. He speculated that this is also the case with other cities and their relationship with their libraries. He said he was opposed to losing this. He supported finding a stable source of funding encouraging County residents to equally support libraries (which is not cun-entlythe case). He acknowledged the issue is complex but eventually will need to be resolved. 8:40:34 PM City Council meeting recessed. 8:46:36 PM City Council meeting reconvened. Mayor Dirksen announced that the agenda would be reordered. Agenda Item Nos. 5 and 6 will be heard next. 5. DISCUSS COUNCIL DAIS City Recorder Wheatley presented the staff report regarding reconfiguration of the City Council dais in Town Hall. Two options were explored: • Raise the dais. • Remodel the existing desks by lowering monitors and a privacy facade in the front. This configuration would be done in such a way for better camera angles as well as providing the audience with better visibility of the people seated at the dais. If the dais is raised, one desk would be removed to accommodate ADA requirements for a ramp. In addition, the audio /visual wiring would need work adding another $10,000. Mayor Dirksen said he understood that the reason for raising the dais would be to improve the electronics. He said he was not interested in raising the dais just for the sake of raising it. He said it might not be a bad idea to look at remodeling the desks. Councilor Buehner commented on the amount of wiring under the Mayor's desk and suggested looking at redoing this. Councilor Wilson said lowering the monitors would help the public view the City Council better. However, tins is not a high priority compared to improving the electronics. At some point the desks need to be repaired or replaced. TIGARD CITY COUNCIL /LCRB MINUTES -- December 16, 2008 City of Tigard I 13125 SW 1-L1ll Blvd., Tigard, OR 97223 1 503- 639 -4171 1 wwcv tigard- or.gov I Page 10 of 19 After discussion, the City Council said if some of the improvements to the desk structure could occur when electronic improvements are done, then this could be considered. However, there is no need for any major remodeling. 6. DISCUSS TOWN HALL ET.F.CTRONICS IT Specialist Myers presented the staff report. If the dais is remodeled, then the wiring would be entirely redone including mining all of the wires under the floor. In response to a question from Mayor Dirksen, IT Specialist Myers advised past problems with the system have been less with the system itself and more with the need for training control room operators. With the system upgrade a lot of equipment was added The design engineer has evaluated and adjusted the system's settings several times. Mayor Dirksen asked if the room could be set up so meeting participants could use wireless microphones as a cost- effective alternative. IT Specialist Myers said he did not believe this would be cost effective for the cun-ent system, which is "mixed" out with twelve hardwired and four wireless microphones. 8:57:00 PM IT Specialist Myers reviewed the solution planned to address microphones for workshop meetings. There would be a single conduit housing the microphone wires that would run to the center of the room so 12 microphones designed to be used with the system would be activated. Funding is available to do this. 8:58 :28 PM In response to Councilor Buehner regarding the life of the current sound system, IT Specialist Myers explained the system was designed to be long lasting and then upgraded as needed by adding pieces to the system. Discussion followed on table configuration for workshop meetings. The Council's preference is to have tables set up in the center of the room. 9:00:45 PM City Manager Prosser summarized the direction from the City Council. There is to be no reconfiguration or alterations to the dais at this time. Staff is to proceed with the proposal for the single conduit line for wires for the workshop setting and to use 12 microphones designed for the current system. Agenda Iten Na 4 Tills he nd at this tire. 9 :01:18 PM 4. DISCUSS URBAN /RURAL RESERVES Councilor Buchner advised that Assistant Community Development Director Bunch also had information on this item; she expressed reluctance to discuss this item in much detail now. The next Urban/Rural Reserves Committee meeting is January 8, 2009; therefore, there is no opportunity for a City Council discussion between now and the 8'. TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 City of Tigard 13125 SW Ha OR Page � Tigard � � Blvd., Tigard, OR 97223 � 503-639-4171 1 www.tigard-or.gov 1 Pale 11 of 19 Councilor Buehner reported on the discussion at the last Urban/Rural Reserves meeting: • Population numbers will not be available until April. This puts the Committee in a bind with regard to good decisions because it will not have sufficient information. • Four jurisdictions presented information on thee- aspu-ations. Tigard is on the agenda for the next meeting. Councilor Buehner said she needs to meet with Assistant Community Development Director Bunch to prepare Tigard's presentation. Mayor Dirksen said he spoke to Metro Councilor Hosticka about the population numbers. The population numbers available were the result of a study for a certain point in time and were not intended to be used as the definitive set of numbers for future considerations. Councilor Buehner said this was not how it was presented to the Committee last June. She said "we were not asking for a specific number, but for a relative range of numbers. The only numbers that have been released are based on zero expansion of the Urban Growth Boundary and changing the growth patterns from historic to placing the majority of future growth in Multnomah County" She said this does not make sense. 9:05:32 PM Mayor Dirksen said he has heard that different jurisdictions have different feelings about the Urban/Rural Reserves Committee's process. He recommended that Councilor Buehner take the opportunity at the next meeting to express concerns. He said "... I think you have been encouraged to send an email to all of the members... so your concerns would be considered at the next meeting." He asked Councilor Buehner to look for a consensus or a majority of the Committee members who desire to slow down the process so the elected members of the Committee would have an opportzuiityto consider options. Mayor Dirksen recommended that the City Council acknowledge to Councilor Buehner that she has their confidence and give her the authorityto make such a recommendation. Then, after a vote, the proceedings would continue in accordance with the will of the majority of the Washington County representatives. 9 :06:52 PM Councilor Buehner advised that since the last meeting, she has been contacted by a variety of people (business leaders, citizens, CPO leaders) who have stated that they agreed with her concerns and they were upset with the process. Mayor Dirksen said he is also aware that Councilor Buehner's concerns are shared byMetro Councilor Harrington. 9:07:34 PM After discussion, Council members agreed with Mayor Dirksen's to encourage Councilor Buehner to express her concerns and attempt to get agreement of the majority of the Committee. 9: 09:12 PIVI TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 I 503 -639 -4171 1 www.tigard- or.gov I Page 12 of 19 Tonight is Community Development Director Coffee's final meeting with the Tigard City Council; he is retiring in January 9, 2009. He thanked the City of Tigard for his time with the City. He said Tigard is in a great position — there is a lot of potential for development of the Downtown, improvements to 99W, and accessing the untapped potential in the Tigard Triangle. He referred to population numbers discussed earlier in the meeting -- with development of the remaining 600 undeveloped parcels in Tigard along with redevelopment of the Downtown and redevelopment along Highway99W, he feels the population projections are viable. Mayor Dirksen extended his thanks to Community Development Director Coffee who has done a great job for the City of Tigard. He will be missed. Ron Bunch will become Mr. Coffee's successor as Community Development Director. Council President Sherwood expressed appreciation for Community Development Director Coffee's approach, which instilled confidence among the City Council. Councilor Buehner noted she was on the Planning Commission when Mr. Coffee joined the City of Tigard and his work with the Community Development Department staff was commendable and appreciated. Councilor Wilson said it was not only the skills Mr. Coffee brought to the job, but it was also his temperament. Land use issues are the most controversial matters the City Council deals with and Councilor Wilson said he thought Mr. Coffee diffused many situations that could have been tense. 9:13:03 PM 7. BUSINESS MEETING 7.1 Mayor Dirksen called the meeting to order. 7? Roll Call Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodr-uuff ✓ 7.3 Pledge of Allegiance 7.4 Council Communications Sc Liaison Reports 9:13:56 PM Councilor Buehner advised that last week, the Intergovernmental Water Board voted to recommend approval of sales of several properties. This recommendation will be corning to the City Council for consideration in late January. 7.5 Call to Council and Staff for Non - Agenda Items 9:14:43 PM TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 City Tigard 13125 SW 1 - Tall Blvd., Ti and OR 97223 � 503- 639 -4171 1 wwwti and -or. ov ....I Page ,..- �, o an � 1 � � � . �7 a g � ge13of19 Mayor Dirksen introduced a Non Agenda Item for City Council consideration. Tonight is Councilor Woodntff's last meeting. Mayor Dirksen requested the City Council consider a resolution honoring Councilor Woodmff by naming a new pedestrian bridge to be installed over Fanno Creek as the WoxlrzfBridge Mayor Dirksen read the text of the proposed resolution: WHEREAS, the City gF Ti gzrr4 through Resc;lution Na 99 -37 (Exhibit A), established a policy on placing nenznials in City park facilities, City-ozercd property and for the ninirg cf buildings and park przperties; and WHEREAS, Tom Wcxxl ff has serzed as a Tigard City Coundlor since February 24, 2004 and his ser rice Till conclude Detonlx;r31, 2008; and WHEREA S, Councilor- Woxln f enpha ized the inportane cf C0177172 rnication and denxrrshntrd this byactiTely listening to constituents aril fellowCotnxrlcns; and WHEREAS, Councilor Woxlniff sened as the City Council liaison dunirg the rxgotiations of the Tigmd/Lake a2ecgo Water Partnership Intergozernmmtal A grEerreng and WHEREAS, Can ilor Waxli jser'tal as the 7Einaentatize to the Tigvzl Parks and Recreation Board, the Metropolitan Area Corn+ranicatiors Connission, the Wi lanette Rizer Water Cadition, and the Water Consortrinrt and WHEREA S, Councilor Woodriij serer[ as the Council liaison to the citizen's Tignd Bey nd Ton n Vision Task For and WHEREA S, the City Carnal deem it appropriate to honor Councilor Woxlnrft's contribution to Tigarrd and the City Conch; and WHEREAS, in 2009 a newpedestrian bridge will be installed OUT Fanno Owie just north gt Tignd Public Libra?), aril this bridge wil curie 't segnents of Fanno Cry Trail; and WHEREAS, a bridge valid be a fitting tribute to Councilor Woxlrxrff 2elxr vizs dewwta1 to connecting citizens to their local goonnent and working Keith his fellow Courxilors to g,'' r open, rrnarii414 Reo. y con niration NO THEREFORE, BE IT RE SOLVED by the Tigard City Council that SE CJON 1: Tlx newpedestrian bridge to IT installed offer Fanno Cry just rrorth gr the Tigard Public Library 7eill IV 111177d " Warta Bridge," in honor c f Tigard City Candor Torn Woxln SE C.'IION 2: A plaque denoting "Woalnuff Bridge Till installed on or rear the bridge TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 city of Tigard 1 13125 SW FLtll Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www.tigard- or.gov 1 Page 14 of 19 Motion by Council President Sherwood, seconded by Councilor Buehner, to adopt Resolution No. 08 -77. RESOLUTION NO. 08-77 -- A RESOLUTION NAMING A NEW PEDESTRIAN BRIDGE TO BE INSTALLED OVER FANNO CREEK AS "WOODRUFF BRIDGE," HONORING TIGARD CITY COUNCILOR TOM WOODRUFF The motion was approved by a majority vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Council President Sherwood Yes Councilor Wilson Yes Councilor Woodruff Abstained Council President Sherwood offered words of gratitude for Councilor Woodruff's role in keeping the City Council and the City of Tigard on a steady course, for his valuable input, and for his dedication to the City the last five years. Mayor Dirksen presented Councilor Woodruff with a special copy of the resolution and a certificate stating: In honor and appreciation of Councilor TomWoodruff's serzice to the citizens of Tigard February 24, 2004 Deeenaer 31, 2008 (The above wording is representative of the wording that will be on the plaque near the bridge.) 9:20:31 PM Councilor Woodruff made some farewell remarks to the City Council and the citizens of Tigard: It has ben 57 rnanths sires I'ze been on Council... that's 170 Council nretings here in this zery room I haze sezeral people to tank - I thank Cram Sidney and Nide for selecting 77E to fill the zucancy that oaxrmtre in Council in Ma7zh 2004 and then encouraging nr to nun for the position. I thank the Tig ni znter3 for electing n e to a four= yar texar beginning in 2005. I thank the City Manager; the E x ewtize team and about 350 firll- and pat tine enplose s for their kindness and sesponsizeress to nr ozer this tin, and their dedication to the City and to their oeatizity in inplenz?nting Council gads and polices. I thank the saxes of zolanteers zelao ser•te on bcatzls, commissions, and adziso y gaups - they adzise the Council and do so rratda good zeork thranghou t the City. I am thankfirl to nay leautifirl zeife - for her encoitragenrnt and her imderstanding of my City Council schedule Most of all I thank the citizens of Tigard for allozeing nr the i TIGARD CITY COUNCIL /LCR.B MINUTES -- December 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 503 -639 -4171 www.tigard- or.gov 1 Page 15 of 19 honor and the prizilege to haze sercecl on the City Council It has hen a joy and a lnnnataling ecpoiernw. I wish Marland and the aimed the list as they begin a ne-tvjear: I trill support the C.omaal in zchatezer v y that I am During the tiny that 1 haw l n. on Council, I hope that I haze nxrde a positize difference in some ay. I k now that the experience has made a positize di fer rxe on nE I just appr€riate anyone so much. Mayor Dirksen told Councilor Woodruff that it has been a pleasure to have him on the City Council. Mayor Dirksen complimented Councilor Woodruff for being "unflappable" - always a steady hand and a well considered thought. 8. CITIZEN COMMUNICATION • Citizen Communication: None • Follow -up to Previous Citizen Communication: None 9.23:44 PM Mayor Dirksen reviewed the Consent Agenda: 9. CONSENT AGENDA: 9.1 Approve City Council Minutes for October 21 and 28, 2008 9.2 Receive and File: Canvass of Votes for City of Tigard Council Candidates - November 4, 2008 Election 9.3 Authorize the Mayor to Renew the West Nile Virus Intergovernmental Agreement with Washington County 9.4 Approve Intergovernmental Agreement with Oregon Department of Transportation (ODOT), Washington County, and the City of Tualatin for Maintenance of the Bridgeport Village Improvements -- Resolution No. 08 -78 A RESOLUTION OF THE QTY COUNCIL OF THE QTY OF TIGARD, OREGON APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH OREGON DEPARTMENT OF TRANSPORTATION (ODOT), WASHINGTON COUNTY, AND THE QTY OF TUALATIN TO ESTABLISHMAINTENANCF RESPONSIBILITIES FOR THE COMPLETED BRIDGEPORT VILLAGE IMPROVEMENTS. Motion by Councilor Wilson, seconded by Council President Sherwood, to approve the Consent Agenda. The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buchner Yes Council President Sherwood Yes TIGARD CITY COUNCIL /LCRB MINUTES - December 16, 2008 City of Tigard 1 13125 51W Hall Blvd., Tigard, OR 97723 1 503 -639 -4171 1 www.tigard-or.gov 1 Page 16 of 19 Councilor Wilson Yes Councilor Woodruff Yes 10. CONSIDER AMENDING THE FRANCHISE UTILITY ORDINANCF BY ADDING A PER LINEAR FOOT- -BASED FEE TITLE 15.06 OF THE TIGARD MUNICIPAL CODE) Assistant to the CityManager Mills presented the staff report. About two months ago, the City Council adopted a franchise agreement with Qwest Communication. This was a different agreement with regard to the revenue structure. The current Tigard Municipal Code says that the revenue for a franchise agreement is based on a certain percent of gross revenues a company receives because of their business in Tigard. Staff is finding that manytelecom providers are putting improvements in the ground but do not provide service in Tigard; it is more of a line that other providers link into. For the City to receive fair and reasonable compensation for utility companies using the rights of way, staff recommends that the City Council amend the Tigard Municipal Code as outlined . in the proposed ordinance. In response to a question by Councilor Woodruff, Assistant to the City Manager Mills advised staff does not have information regarding how much additional revenue this might bring to the City. At this time there is one franchise holder under this rate structure and they have not done their development in Tigard. She referred to a recent study conducted bythe League of Oregon Cities, which indicated that many cities are adopting similar language to their franchise ordinances because of the new type of telecommunication services. Motion by Councilor Buehner, seconded by Councilor Wilson, to adopt Ordinance No. 08- 21A* . ORDINANCE NO. 08-21A — AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE SECTION 15.06.100 "RIGHT -OF -WAY USAGE FEE" TO INCLUDE APER FOOT FEE The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Council President Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes *CityRertnrler's note Odinince Na 08 -21 wts assignl to an oidinan e adopter puthisly by tlx Qty Cxtrx74• txxtl`ort; this orlimnx wars assignnl the mother OltI1nvxe Na 08 -2111. 9:28:52 PM 11. CONSIDER APPROVAL OF THE STANDARD UTILITY FRANCHISE AGREEMENT TIGARD CITY COUNCILJLCRB MINUTES - December 16, 2008 13125 SW Hall Blvd., Tigard, ..__ � , a � City of Tigard rd, OR 97223 1 503-639-4171 � www.tigard-or.gov 1 Page 17 of 19 Assistant to the CityManager Mills presented the staff report. The City has never adopted a standard agreement. By adopting a standard agreement, a new ordinance would not be needed each time a new franchise agreement is entered into. The current Tigard Municipal Code allows for a standard utility easement if approved by Council resolution; a proposed resolution was considered by the City Council. Councilor Buehner asked if the proposed resolution would need customization or was it sufficiently generic for future franchisors. Assistant to the City Manager Mills said the standard agreement was written to be broad enough for all utilities; however, it would not cover a franchise for solid waste. Tf an agreement needs to be amended to fit circumstances for a particular utility, staff would bring the agreement to the City Council to be reviewed and adopted by ordinance. Some companies might want special language required by their Iegal counsel or corporation. City Manager Prosser advised that when the Code language was origin ally written to make a standard agreement an option, one of the advantages was that a standard agreement would allow for a fast -track process. However, if the agreement is customized, staff would work with the City Attorney and the utility's attorneys; there would be a more protracted negotiation process, which would include the Council's consideration of an ordinance. Staff would prefer to have everyone on a standard agreement. City Attorney Ramis advised that for decades the approach for franchising has been standardized. Now, we are in a period of rapid change /evolution. It could be that within the next two years other options might need to be considered by the City Council. Mayor Dirksen noted his support of a standard agreement to accommodate a shorter timeline; however, it would not preclude an applicant from negotiating a custom agreement. Motion by Councilor Wilson, seconded by Councilor Woodruff, to adopt Resolution No. 08 -79. RESOLUTION No. 08 -79 -- A RESOLUTION ADOPTING THE STANDARD UTILITY FRANCHISE AGREEMENT PURSUANT TO TIGARD MUNICIPAL CODE SEC11ON 15.06.060 The motion was approved bya unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Council President Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 12. COUNCIL LIAISON REPORTS: None. 13. NON-AGENDA ITEMS: None. TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 ........... . City of Tigutl 1 13125 5W I - Tall Blvd., Tigard, OR 97223 1 503- 639 -4171 1 www. €igard- or.gov 1 Page 18 of 19 14. EXECUTIVE SESSION: Not held. 9:34:51 PM 15. ADJOURNMENT Motion by Councilor Woodruff, seconded by Council President Sherwood, to adjourn. The motion was approved by a majority vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Council President Sherwood Yes Councilor Wilson No Councilor Woodruff Yes Catherine Wheatley, City Recorder Attest: Mayor, City of Tigard Date: I: \ADM\CATI - IY\Cc M \2006 \081216 final dot: TIGARD CITY COUNCIL /LCRB MINUTES — December 16, 2008 City of Tigard 1 13125 SW 1 - Tall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigard- or.gov 1 Page 19 of 19 Cathy Wheatley From: Craig Prosser Sent: Monday, January 26, 2009 8:27 AM To: Ron Bunch Cc: Mike McCarthy; Gus Duenas; Cathy Wheatley Subject: Citizen Response Attachments: Craig Prosser.vcf; image001.jpg We had two citizen enquiries at our last Council Business meeting. Our process is that I report back to Council at our next business meeting on the status of those enquiries. I have not heard back from CD on the two items raised two weeks ago. I need these responses absolutely no later than noon tomorrow. 1. A high school student asked about the status of the crosswalks on Durham across from the high school. This came up about a year ago, Mike did a pedestrian count, we determined the best location for new crosswalks, and then nothing. What is the status of this and when will these crosswalks be installed? 2. A Mr. Olson who owns two lots on Walnut next to the new fire station spoke. He said that he had called Mike, but had not gotten a return phone call. He is questioning why there are two traffic light standards at the new fire station rather than one. He is upset that one of the standards was placed "in the middle" of his property. (It clearly was not. It is in the right of way.) He is upset because he is planning on developing his property and the light standard is in the middle of his future access. He wants to know why he was not consulted before the light standard was sited. Thanks Craig Prosser Cty Manager 50) _ 1 ,n 3- 9 , '.tEU cr`.�ic` tigard -or .Uo' 13125 SW Hall Blvd, Tcat cis Oi eQ r 97223; 1 Agenda Item # Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title: Reconstitution of the Transportation Financing Strategies Task Force ,„p-- Prepared By: A. P. Duena Dept Head Okay City Mgr Okay S ISSUE BEFORE THE COUNCIL Reconstitution of the Transportation Financing Strategies Task Force and appointment of members to serve on the Task Force. STAFF RECOMMENDATION That Council approve the attached resolution reconstituting the Task Force, setting forth the mission and term of service, and appointing members to serve on the Task Force. KEY FACTS AND INFORMATION SUMMARY • The Transportation Financing Strategies Task Force was initially created by City Council Resolution No. 01- 06 to explore feasible funding strategies for implementing transportation - related improvements and to assist in the development and implementation of those strategies. This original Task Force recommended implementation of a Street Maintenance Fee, which was adopted by City Council in 2004 to provide a stable source of revenue for maintaining the existing street infrastructure. • The Task Force was reconstituted in 2004 and was instrumental in the adoption of a local fuel tax to construct improvements to the Greenburg Road /Highway 99W /Main Street intersection. The activities of the reconstituted Task Force were concluded with Council Resolution No. 07 -74, which congratulated the Task Force members for a job well done. • Despite the previous efforts, a multitude of transportation - related improvements are still greatly needed and remain unfunded, adequate sidewalk maintenance continues to remain a deficiency, and rising energy and ;maintenance costs for street lights and traffic signal systems are funded by a declining gas tax revenue source. The development and evaluation of new funding strategies to address those needs require reconstitution of the Task Force. • The attached resolution reconstitutes the Task Force, establishes the mission, sets the estimated term of service, and appoints members to serve on the Task Force. OTHER ALTERNATIVES CONSIDERED None CouNCIL GOALS "Pursue opportunities to reduce traffic congestion in Tigard." ATTACHMENT LIST Resolution to reconstitute the Task Force and appoint members to serve on it FISCAL NOTES Support of the Task Force activities will require staff time and materials expense. No other significant costs are anticipated beyond those. is \eng \guts \council agenda summaries \211419 \I -27 -119 reconstitution atilt! transportation financing strategics task force ais.doc CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 09- A RESOLUTION TO RECONSTITUTE THE TRANSPORTATION FINANCING STRA 1 EGIES TASK FORCE TO EXPLORE FEASIBLE FUNDING STRA'T'EGIES FOR MAJOR TRANSPORTATION IMPROVEMENTS, CONSTRUCTION AND MAINTENANCE OF SIDEWALKS, AND MAINTENANCE AND OPERATION OF THE CITY'S STREETS, SIGNAL LIGHT AND TRAFFIC SIGNAL SYSTEMS, PRESENT FINDINGS, PROVIDE RECOMMENDATIONS TO CITY COUNCIL ON THOSE STRATEGIES THAT SHOULD BE FURTHER PURSUED, AND ASSIST IN THE DEVELOPMENT AND IMPLEMENTATION OF THOSE STRATEGIES. WHEREAS, the Transportation Financing Strategies Task Force was initially created by City Council Resolution No. 01 -06 to explore feasible funding strategies for implementing transportation - related improvements and to assist in the development and implementation of those strategies; and WHEREAS, the original Task Force recommended implementation of a Street Maintenance Fee, which was adopted by City Council in 2004 to provide a stable source of revenue for maintaining the existing street infrastructure; and WHEREAS, the Task Force was reconstituted in 2004 and was instrumental in the adoption of a local fuel tax to construct improvements to the Greenburg Road /Highway 99W /Main Street intersection; and WHEREAS, the activities of the reconstituted Task Force were concluded with Council Resolution No. 07 -74, which congratulated the Task Force members for a job well done; and WHEREAS, a multitude of transportation - related improvements are still greatly needed and remain unfunded; and WHEREAS, adequate sidewalk maintenance continues to remain a deficiency, and rising energy and maintenance costs for street lights and traffic signal systems are funded by a declining gas tax revenue source; and WHEREAS, street operations and maintenance are likewise faced with the challenges of rising costs and a declining gas tax revenue source; and WHEREAS, the development and evaluation of new funding strategies to address those needs require reconstitution of the Task Force. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that RESOLUTION NO. 09- Page 1 SECTION 1: The Transportation Financing Strategies Task Force is hereby reconstituted to continue with the evaluation of feasible funding sources to address the City's transportation and street infrastructure needs. Its membership shall consist of those individuals listed in the attached Exhibit A. SECTION 2: The mission of the Task Force is to: (1) Explore feasible funding strategies for design and construction of major transportation improvements, construction and maintenance of sidewalks, and maintenance and operation of the City's streets, signal light and traffic signal systems. (2) Develop recommendations for presentation to City Council; and (3) Report to City Council the Task Force findings and recommendations on the funding strategies that should be further pursued together with the public process necessary to develop and implement those strategies; and (4) Based on Council direction, take the lead in efforts to further develop and implement those strategies. SECTION 3: The Task Force is reconstituted for a two -year period, but will remain active until passage of a Council resolution concluding Task Force activities. The Task Force shall provide progress reports to City Council every quarter. SECTION 4: The City Engineer shall be assigned as staff liaison to the Task Force. Public Works Department and Finance and Information Services Department staff shall assist in the support of the Task Force. SECTION 5: The reconstituted Task Force shall select a chair to preside over the meetings. The Task Force will generally operate in accordance with Roberts Rules of Order. All meetings shall be noticed and conducted in accordance with the State of Oregon public meetings law. A quorum consisting of at least 5 members shall be required for the Task Force to meet. Minutes shall be recorded at every official meeting of the Task Force. SECTION 6: The Task Force mission shall be deemed accomplished after City Council is satisfied that the mission of the Task Force has been accomplished. Task Force deactivation or reconstitution shall be by resolution at that time. SECTION 7: This resolution is effective immediately upon passage. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 09- Page 2 EXHIBIT A RECONSTITUTED TRANSPORTATION FINANCING STRATEGIES TASK FORCE MEMBERSHIP Effective January 27, 2009 John Bailey Rex Caffall (Planning Commission Representative) Bev Froude Cain Gilmour Dennis Mitchell Rick Parker Anthony Rivano Joe Schweitz Jennifer Stanfield Christopher Warren Gretchen Buchner (Council Liaison) is \ca \ \transportation financing strategics task force \2006 reconstitution \exhibit a - task force membership 1- 29- 09.decx Agenda Item # Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Appointment of Committee for Citizen Involvement At -large Members Prepared By: NIarissa Daniels Dept Head Approval: Mgr Approval: ISSUE BEFORE THE COUNCIL Appointment of new members to the Committee for Citizen Involvement (CCI). STAFF RECOMMENDATION Adopt the resolution appointing 4 at -large members to the CCI. KEY FACTS AND INFORMATION SUMMARY On September 25, 2007, Council by resolution created 4 at-large positions on the CCI, plus a new youth slot. On January 5, 2009, the Mayor's Appointment Advisory Committee interviewed four candidates for the available openings and recommended appointing Patricia Anda, Gary Jelinek, Connie Ramaekers, and John Harris as at-Large members to the CCI. Patricia Anda and Gay Jelinek have applied to be re- appointed to the Cointnittee. The terms for all at -large members are one year. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS Tigard City Council Long Range Objectives: Tigard citizens are involved in the community and participate effectively. ATTACHMENT LIST Attachment 1: A Resolution appointing Patricia Anda, Gary Jelinek, Connie Rarnaekers, and John Harris to the Committee for Citizen Involvement FISCAL NOTES N/A L \J.RP],N\Council Materials \ 2009 \ 27 -(19 AIS Appt of CCI at large members.iiuex CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 09- A RESOLUTION APPOINTING PATRICIA ANDA, GARY JELINEK, CONNIE RAMAEKFRS, AND JOHN HARRIS TO THE COMMITTEE FOR CITIZEN INVOLVEMENT WHEREAS, Council by Resolution No. 07 -61 created four at -large positions on the Committee for Citizen Involvement, plus one youth position; and WHEREAS, on January 5, 2009, the Mayor's Appointment Advisory Committee conducted interviews of several applicants for these openings; and WHEREAS, the Mayor's Appointment Advisory Committee has recommended that the following persons be appointed to the Committee for Citizen Involvement as at -large members: Patricia Anda Gary Jelinek Connie Rasnaekers John Harris NOW, THEREFORE, BE I t RESOLVED by the Tigard City Council that: SECTION 1: Patricia Anda, Gary Jelinek, Connie Ramaekers, and John Harris are appointed to one -year terms on the City of Tigard Committee for Citizen Involvement beginning February 1, 2008. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2009. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 09 - Page 1 Agenda Item # Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Intergovernmental Agreement with University Oregon for Highway 99W Land Use and Urban Design Vision Project Prepared By: Sean Farrelly Dept Head Approval: / r!�/ City Mg a pproval: CI ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Shall the City Council approve a resolution authorizing the City Manager to sign an Intergovernmental Agreement with the University of Oregon to perform services related to the Highway 99W Land Use and Urban Design Vision Project? STAFF RECOMMENDATION Approve the resolution. KEY FACTS AND INFORMATION SUMMARY On January 20, 2009 the City Council was briefed on the potential Highway 99W Land Use and Urban Design Vision Project to be performed by the University of Oregon, Portland Urban Architecture Laboratory. This project would develop a land use /urban design vision for the 4 -toile portion of the Highway 99W corridor within the City limits. The project would establish future design and development principles for Highway 99W to support its future development as a "transit supportive, prosperous, high amenity, mixed use, urban corridor." The study would be completed by November 2009. The project would have three main functions: 1. Illustrate the potential of the Highway 99W corridor to develop the requisite land uses at urban intensities necessary to support regional investment in High Capacity Transit (HCT); 2. Serve as a City coinlnnnication tool for citizen engagement effort with evaluations of specific sites' development potential and future infrastructure and public facility needs; and 3. Illustrate how the corridor's aesthetic /livability disadvantages can be overcome to develop a place where people want to live, work, shop, and recreate, including recommendations on how to incorporate "green" design elements into future corridor urban development. OTHER ALTERNATIVES CONSIDERED Not starting the Highway 99W Land Use and Urban Design Vision Project CITY COUNCIL GOALS 5 -Year Goals: "Obtain designation of Highway 99W as the next Light Rail Corridor" Long Term Goals: "Pursue opportunities to reduce traffic congestion in Tigard" "Seek to improve Highway 99W Corridor (land use, alternative routes, traffic, etc)" 1 : \LRP1 -N \Council Materials \21109 \1 -27 -09 AlS 99W Proj 1GA U of O.docs 1 ATTACHMENT LIST Attachment 1: Resolution authorizing the City Manager to sign an Intergovernmental Agreement with the University of Oregon FISCAL NOTES The budget for the study will not exceed $46,000. These funds have been budgeted for this year. • 1:A1.RPI 1 \Council Materials \20U9 \1- 27 -I)9 AIS 99W Prof !GA U cif 0.docc 2 CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 09- A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN INTERGOVERMENTAL AGREEMENT WITH THE UNIVERSITY OF OREGON TO PERFORM HIGHWAY 99W LAND USE AND URBAN DESIGN VISION PROJECT SERVICES WHEREAS, one of the City Council's 5 -Year Goals is to "obtain the designation of 99W as the next Light Rail Corridor," and two of the City Council's Long Tern Goals are to "pursue opportunities to reduce traffic congestion in Tigard" and to "seek to improve Highway 99W Corridor (land use, alternative routes, traffic, etc.) "; and WHEREAS, the development of a Highway 99W Land Use and Urban Design Vision will provide guidance for future land use and other decisions to support the Highway 99W Cortidor's future development as a "transit supportive, prosperous, high amenity, mixed use, urban corridor "; and WHEREAS, the University of Oregon's Portland Urban Architecture Laboratory can perform services related to the Highway 99W Land Use and Urban Design Vision Project. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council hereby authorizes the City Manager to sign an Intergovernmental Agreement with the University of Oregon to perform the Highway 99W Land Use and Urban Design Vision Project. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2009. Mayor - City of Tigard A'i1'EST: City Recorder - City of Tigard RESOLUTION NO. 09 -- Page 1 AGENDA ITEM # FOR AGENDA OF Januaiy 27.2009 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE /AGENDA TITLE Authorize City Manager to a Sign Dedication Deed and Easement Documents for Woodard Pro.er Ac uisition. Including Ex.enditures for the Ac uisition PREPARED BY: Kim McMillan DEPT HEAD OK sG ,t CITY MGR OK / / ,n G/ ISSUE BEFORE THE COUNCIL Shall City Council authorize the City Manager to sign a Dedication Deed, Public Utility Easement and Temporary Construction Easement, thereby approving the acquisition expenditure for the Woodard property as shown in the attached map. STAFF RECOMMENDATION That City Council authorize the City Manager to sign the doctunents for the Woodard property acquisition, thereby approving the expenditiu INFORMATION SUMMARY As part of the Burnham Street Improvement project additional right -of -way and easements are required. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACI -IMENT LIST Attachment 1: Acquisition Map FISCAL NOTES This acquisition exceeds the City Manager's $75,000 authorization limit, thereby requiring City Council approval. EXHIBIT "A" FILE NO. 1 TAX LOT 2S- 1 -02AC -00500 ENGINEER'S CENTERLINE STATION: 1+00 STATION: 1+16.36 OFFSET: 40.69' RT. 5 500 ••�• 1I � ��► '! G a cr � STATION: 42.20 fi '*\ 0 y A OFFSET: 45 + .80' RT. f � \`�` an STATION; 1 +68.01 :4,, OFFSET. 37.50' RT. `ttl\ 4 +. If 1 / 2S- 1 -02AC -00500 • WOODARD .❖ .>\;\ \ L'P :..9., ,..$4. 14 .• si (.4 • . • 1.4 h% iii* !* , ,i li \ r /� i PARCEL 1 PARCEL 2 / � / � f STREET DEDICATION PUBLIC UTILITY EASEMENT AREA = 2,362 S.F. AREA = 30 S.F. ± — N — PARCEL 3 Ri•ii r•� TEMPORARY i•�• ......�, CONSTRUCTION EASEMENT AREA = 1,452 S.F. ± SCALE: 1 " =40' ACQUISITION MAP . BURNHAM STREET RECONSTRUCTION PROJECT CITY OF TIGARD, OREGON , DATE: NOVEMBER 12, 2008 SHEET 1 OF 1 [_ Temporary Construction Easement Page 2 of 2 Agenda Item # Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Consent Agenda: Approve Budget Amendment #09 -08 Recognizing Revenue in the Amount of 516,400 from a Homeland Security Grant and Appropriate Funds in the Police Department / Prepared By: Chief Bill Dickinson _ Dept Head Approval; �} City Mgr Approval: C ISSUE BEFORE THE COUNCIL Should the City Council approve a budget amendment so that the funds awarded from a Homeland Security Grant in the amount of $16,400 can be used to purchase equipment and to cover the cost of emergency management training in the Police Department? STAFF RECOMMENDATION Approve Budget Amendment #09-08. KEY FACTS AND INFORMATION SUMMARY The City applied for and was awarded a Homeland Security Grant in the amount of $16,400. Under the grant award, the City will be able to purchase a "pocket scope" that is used for night vision and high powered binoculars that will be used by the Department in various situations. In addition, funds have been awarded so that Police Department staff who are involved with the City's emergency management program will receive training in advanced incident command procedures. The City is not required to match funds, so this action will have no impact on the City's General Fund. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST Resolution with attachment. FISCAL NOTES Grant amount of $16,400 with no matching funds required. No impact on the General Fund. CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 09- A RESOLUTION TO APPROVE BUDGET AMENDMENT # 09 -08 RECOGNIZING REVENUE IN THE AMOUNT OF $16,400 FROM A HOMELAND SECURITY GRANT AND APPROPRIATE FUNDS IN THE POLICE'. DEPARTMENT. WHEREAS, the Cites Police Department has recognized a need for additional advanced incident command management training; and WHEREAS, the City applied for and was awarded a Homeland Security Grant in the amount of $16,400; and WI IEREAS, the City can use these grant funds to purchase equipment to assist in the Police Department's advanced incident command management training; and WHEREAS, the FY 2008 -09 Adopted Budget did not anticipate receiving the funds and appropriations are now needed to spend the grant funds. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2008 -09 Adopted Budget is hereby amended as shown in Exhibit A to this resolution, recognizing Homeland Security grant revenues in the amount of $16,400 and increasing the appropriations in the Community Services Program_ SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2009. Mayor - City of Tigard ATIEST: City Recorder - City of Tigard RESOLUTION NO. 08 - Page 1 Fiscal Year 2008 -09 Budget Exhibit A Amendment # 09 -08 Revised Revised Budget Amendment Budget General Fund Resources Beginning Fund Balance $ 10,308,127 $ 10,308,127 Property Taxes $ 11,626,766 $ 11,626,766 Grants $ 510,572 $ 16,400 $ 526,972 Interagency Revenues $ 4,922,186 $ 4,922,186 Fees 8t Charges $ 1,773,190 $ 1,773,190 Fines and Forfeitures $ 938,030 $ 938,030 Franchise Fees $ 4,286,183 $ 4,286,183 Interest and Rental Earnings $ 306,150 $ 306,150 Bond /Note Proceeds - Other Revenues $ 34,000 $ 34,000 Indirect Charges $ 832,119 $ 832,119 Transfers In from Other Funds $ 1,251,669 $ 1,251,669 Total Resources $ 36,788,992 $ 16,400 $ 36,805,392 Requirements Policy and Legislation $ 257,536 $ 257,536 City Administration $ 653,489 $ 653,489 Community Development $ 4,366,631 $ 4,366,631 Community Services $ 16,085,910 $ 16,400 $ 16,102,310 Public Works $ 3,749,717 $ 3,749,717 General Government $ - $ - Program Expenditures Total $ 25,113,283 $ 16,400 $ 25,129,683 Indirect Expenses $ 4,979,639 $ 4,979,639 Loans $ 380,000 $ 380,000 Capital Projects $ 910,845 $ 910,845 Transfers to Other Funds $ 1,084,841 S 1,084,841 Contingency $ 548,733 $ 548,733 Total Budget $ 33,017,341 $ 16,400 $ 33,033,741 Ending Fund Balance $ 3,771,651 $ - $ 3,771,651 Total Requirements $ 36,633,792 $ 16,400 $ 36,805,392 Agenda Itern # - Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title _ _ Consent Agenda: A rove Grant A a )lication to the International Ci -Coup I'vlanagement Association (ICMA) in the amount of %49,900 Prepared By: Margaret Barnes Dept Head Approval: / / f/ City Mme' Approval: ISSUE BEFORE THE COUNCIL Should the City Council approve a grant application in the amount of $49,900 to the International City - County Management Association (ICMA) to provide access to and training in new technologies to residents? STAFF RECOMMENDATION Approve grant application. KEY FACTS AND INFORMATION SUMMARY The International City - County Management Association (ICMA) solicited applications for public library innovation grants. In conjunction with other City departments, the Tigard Library has prepared a grant to create a mobile multimedia laptop lab to bring educational and vocational preparation activities to residents both in the library and out in the community. The lab would help citizens become more competitive in the job market by learning new digital technologies. In today's economy, more emphasis on vocational preparation such as resume development, job searching and job skill training is needed. The equipment in the mobile multimedia lab would be used to address those needs, both in the library and other venues throughout the community, such as senior living facilities, schools and family resource centers. Workshops using new interactive technology could enhance technical knowledge needed for future educational and professional success. The Library has successfully introduced many residents to technologies through its many computer classes. However, new advances in the digital realm have created a need for more advanced technology, instruction and outreach than the Library can currently provide. The equipment requested in the grant will possess video, sound and job skill software drat will allow the Library to offer instruction in technical skills and multimedia creation. Notarially, the City Council would have pre - approved the application. Because of the application deadline, however, the Department was unable to request this earlier. However, the City Manager was notified and gave approval for the Department's intent to apply for the grant. This action would formally approve the application. • OTHER ALTERNATIVES CONSIDERED N /A. CITY COUNCIL GOALS Promoting good citizenship ATTACHMENT LIST ICIVLA Public Library Innovation Grant. FISCAL NOTES N /A CITY OF TIGAtD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 09- A RESOLUTION OF THE TIGARD CITY COUNCIL AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO ICMA FOR A PUBLIC LIBRARY INNOVATION GRANT TO PROVIDE OUTREACH TO TIGARD RESIDENTS THROUGH A MOBILE MEDIA LAPTOP LAB AND DELEGATING AUTHORITY TO THE CITY MANAGER TO SIGN THE APPLICATION. WHEREAS, the International City County Ivlanageinent Association (ICMA) is soliciting applications for public library innovation grants; and WHEREAS, the Tigard Library has successfully provided equipment, access and training to assist the public in learning and using new technology; and WHEREAS, advances in technology require continual training to allow residents to remain competitive in the job market; and WHEREAS, a mobile technology lab will allow the Library and other city departments to serve citizens where they live, work and learn while offering instruction in multi -media technology; and WHEREAS, the City of Tigard certifies that should the grant be awarded it will continue to fund maintenance of this equipment and software through its general budget, as well as staff to conduct instruction and outreach for the equipment; and NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that SECTION 1: The City of Tigard hereby expresses its support for enhancing residents' technical capabilities while increasing their awareness of the City and the library as informational and educational institutions, and authorizes submission of an application to ICMA for a public librat_y innovation grant and funding assistance as specified above. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2009. Mayor - City of Tigard ATTEST: City Recorder _ City of Tigard RESOLUTION NO. 09 - Page 1 ichiA Public Library Innovation Grants 2008 Application Review the 2008 Application Guidelines & Resources before completing your application. If you do not have the Guidelines, they can be found at www .icma.org /publiclibrarygrants. You must submit this form. You may add space as necessary to complete the questions. Your application package should include this application form, the budget spreadsheet and attachments (if applicable). • City of Tigard, Oregon Tigard Public Library Jurisdiction (City/County/Other) Library Organisation Margaret Barnes, Library Director Project Contact Person 13125 SW Hall Blvd, Tigard, OR 97223 Mailing Address I. Zip Code 503 - 71$_2501 margaret@tigard- ar.gov Phone Email (Primary Contact) Craig Prosser, City Manager craig @ tgard - or.gov Chief Administrative Officer/Manager Email (Administrator) Mobile Multimedia Laboratory Protect Name 930503940 Tax ID or applicable) • Descrlbe your proposed project in 3 -5 sentences. The Tigard Public Library In partnership with several departments of the City of Tigard will create a mobile multimedia laptop lab that will allow us to bring educational, vocational, and recreational activities to the Library and to community venues. The activities will include digital media recording and production, gaming, vocational skills workshops, and information and technology literacy instruction. The lab will allow the City and Library to market the Library to new patrons, foster residents' literacy in modern technology, provide increased recreational opportunities, provide opportunities for positive social interaction, and reach unserved and under - served residents. Total amount of Grant funds requested for this project (up to $60,000): $49 ORGANIZATIONAL INFORMATION 1. Jurisdiction Population: 46,715 2. Population served by public library system: 65,950 3. Library Budget: What is your library's annual budget? Please check one. ❑ Under $100K ❑ $100K — $300K 0 Over $300K 4. Library Funding: How is your community's library funded? 100% from the City's general fund COMMUNITY OBJECTIVE 5. Community Description: Give a brief description of your community and your local library. Tigard Is a livable and affordable community located in southeast Washington County, Oregon, 15 minutes fram downtown Portland. The city has experienced a steady population growth. 35.4% of households have children under the age of 18, and 17.8% of households have individuals over the age of 65. The city was a 2007 winner of the America's Promise - The Alliance for Youth national competition to identify the 100 Best Communities for Young People. Since 1976, Tigard Library has participated in a cooperative agreement with Washington County for the provision of library service to all county residents. The Tigard Library is a department of the City. The Library promotes reading and provides materials in all formats to meet residents' needs. In 2007, the Library hosted 193 special events for children, teens, and adults. The library has 87 fixed computer stations available for public use as well as wireless access. It offers basic computer instruction classes, but has no mobile computers for public use or outreach. The 47,000 - square -foot library opened its doors in August 2004. The Tigard Library has more than 140,000 items In its collection and its circulation increases each year, surpassing the million mark in 2007 and 2008.. Leaders at the Core of Better Communities page 1 6. Community Need: Include information about a specific community need that will be addressed by this project. With today's deteriorating economy, attention to aspects of vocational activities such as resume preparation, job searching, and job skill renewal and acquisition is needed. Use of the proposed equipment for instruction and training will directly address this need, both within the Library as well as an outreach activity within community venues. Recreational and informational workshops using the new interactive technology will foster the development of the technical knowledge that youth and adults need for future educational and professional success. Gaming programs using the new technology will meet the social and recreational needs of youth and young adults and will expand the appeal of the library to new audiences. The mobility of the lab will allow the library and city departments to increase outreach to venues such as senior centers, community centers and schools. LEADERSHIP AND COMMITMENT 7. Leadership: Describe the project team and clearly state what new partnerships or alignments will be formed between the library and the local government /local government departments. The project team consists of the Library Director, City Manager, the Information Technology [IT] Manager, and the library Readers Services Division Manager. The Library will partner with the Police Department, the Community Development Department, and other relevant city entities to create new opportunities for technology -based programs for our public. 8. Commitment: Below please indicate which two members of the team will participate in all three ICMA Public Library Innovation Grantee Meetings. Attendance is required for all three meetings. ICMA will reimburse travel expenses for two members of each team to participate. By signing below, the following commit to participating in the project and attending all grantee meetings. (Please see the Grant timeline in the Application Guidelines for schedule of grantee meetings.) Margaret Bames Director Library Name Title Drganlzatlan/Departrnent Sig at re' Craig Press: r City Manager Administration Name / Title orgenlzationIDepartment Signature PROJECT INFORMATION 9. Type of Protect: Please check one. This project is a(n): IJ New project ❑ Expansion of an existing project 10. Project Narrative: Please address the following in your project narrative. (Narrative can be completed in a separate document and attached) A. Project Goals: List 3 to 5 goals for your project. B. Project Description: Give a full description of your project. C. Technology: Describe technology that will be used within the project and clearly explain how this will help support project goals. D. Promotion and Recruitment: What steps will you take to ensure participation and promote your project? 14. Project Timeline /Milestones: A. List In chronological order specific action steps you will take to complete this project. You may add rows on a separate sheet If necessary. B. Next to each step, identify who will be responsible for carrying out the step or activity. C. Estimate the date the step will be completed (month and year). Dates should start no earlier than March 2009 and end no later than August 2010. Order laptops, software and other technology. Library and IT Division March 2009 a. Action 51 b. Responsible Parson /Group c. Date Done Train librarians and staff in use or new software and technology. IT Division and Library May 2009 a. Action 412 h. Responsible Person /Group c. Date Done Contact community venues to schedule workshops and prepare evaivallon tools. Library April 2009 - April 2010 a. Action 113 b. Responsible Person/Group c. Date Dane page 2 Promote project and programs. Library May 2009 -June 2010 a. Action 1t4 b. Responsible Person /Group c. Pate Pane Hold programs and coifed measurement data Mom Polito find Community ❑nvnlnpmontDepts. August 2009 -June 2010 a. Aclicn n5 b. Responsible Person /Group c. Date Done Prepare evaluation reports. Library August 2010 B. Aclien ttfi b. Responsible Person/Group c. Date one 15. Project Budget: Review Appendices B, C, and 0 in the Application Guidelines & Resources. A. Budget Spreadsheet Please complete a Project Budget Spreadsheet and include with your application. The budget template is available at www .icma.org /publiclibrarygrants. Be sure to note the rate and number of hours used In your personnel calculations. B. Budget Narrative It is very important that your budget be clear to the review committee. Briefly describe each budget item here. The most significant budget items are the 12 laptops that form the creative hub of the multimedia environment and which have sufficient capability for editing high definition video and 3D gaming. Office software, resume software, and photo /video editing software will be purchased to support the planned workshops. Peripherals (mice, headsets, and webcams) and padded cases for transportation are a secondary but necessary expense. Four digital camcorders, two digital cameras, and one digital audio recorder expand the scope of our programs by enabling "field recording, and simplify the process of documenting the programs themselves. Professional training for hardware and software use has been included to enable the program hosts to transmit a basic level of multimedia expertise to the participants. In order to allow Internet connectivity in areas with no WIFI, we will purchase a cellular modem (with mandatory two -year contract) and a broadband router to spread the signal to the laptops. Three Nintendo Wil game consoles with accessories and a selection of popular games form another major component of the budget aimed at social recreation. Flat- screen televisions are portable enough to travel with the Wiis and allow gaming in daylight conditions where projectors would fail. Tabletop signs will help people locate the programs, indicate affiliation with the city and the library, and attract the curious. An estimated shipping cost has been included, and there are a number of small budget expenses that support the technology mentioned above, and which fall in to the category of "accessories" including a tripod, power strips, and other sundry. EVALUATION 16. Evaluation: What is your evaluation plan? How will you evaluate the impact that your project has on the community? What infor- mation will you gather to track this? Describe measures of success for both outputs and outcomes. (Output measures are quantitative and include statistics such as number of youth attending program, books circulated, number of programs held, etc. Outcomes are related to the question of whether or not your effort made a difference and if so, what that difference was. Outcome measures might include changes in attitude or behavior, documentation of knowledge acquired, etc.) Note: Evaluation plans will be finalized with ICMA after grants are awarded. For readability, this information is included in the document: Attachment A_Evaluation. page 3 SUS TAINABILITY 17. Community Benefit: Describe what will be left in place as a result of your project? (technology, programs, organizational capacity, community capacity) The Mobile Multimedia Lab will benefit the residents of Tigard in the following ways: 1. Meets the need for access to information technology, bridging the "digital divide" 2. Foster student and community exposure to the emerging technologies 3. Increase vocational skills of residents 4. Allow youth and adults to express their creativity through multimedia project composition 5. Increase residents' awareness and use of the Library and knowledge of City services 6. Increase the information and media literacy skills of youth and adults 7. Supports the educational needs of homeschooled and school - enrolled students 8. Supports the need for youth and adults to stay connected through shared social and educational experiences 18. Leveraging Grant Money: Explain how you will leverage grant to make the project sustainable after the grant period. (In-kind donations, private investment, community commitments, or other funding sources) Once this project is funded, the ongoing expense will be for the maintenance of the equipment, software, and for staff to conduct instruction and outreach. The City will continue to fund the maintenance of the equipment and software through its general budget with the technical support of the City's IT Division. The goals of the project fit into the strategic plan of the Library in several ways, and the Library will support the staffing requirements of the project by incorporating it into the ongoing relevant goals of the Readers Services Department of the Library. The City is committed to maintaining the partnerships between the Library and the other Departments of the City to assure the continued success of the project. 19. Attachments: Please include a list of your attachments here, o. AtlachmorrlA_Evaluallan h, Project nerra0ve c. Project hrdgolapmadsheol d. Dologed project hrrdoal spmcdahaal o. Leger ofcammiimedfrom city monger f. Tigard Library Sualugle Plan g. Times Vlslan fw TOmoncv h. City olTlgnrd 2027 Ccmprohenelva Plan 1. CV orligard Iseewaand Values Ewrrnary 2002 -2090 J. Promallor al maledal for rotated programs Adult Program Ftyar F_^rJanuary 2009 Is, Promotional material for related programa- Toon Program Ftyer tar 'Astor - 0pr1ng 2009 APPLICATION SUBMISSION Application package should Include the application form, project narrative, the budget spreadsheet, and attachments, as applicable. Submit your application via email or in hard copy format. We request that you please email as much of your application as possible. Deliver to: Molly Donelan, ICMA Public Library Innovation Grants Manager ICMA 777 North Capitol St, NE Suite 500 Washington, DC 20002 (202) 962-3645 publiclibrarygrants@icma.org The application package must be received by 5:00 p.m. EST on Friday, January 9, 2009. All applications must be easy to photocopy. Do not staple or bind hard copy applications. page 4 09.119 ATTACHMENT A: EVALUATION (SECTION 16) The staff of the Tigard Public Library will be responsible for designing the evaluation tools and preparing the evaluation reports. Goal One The Library will facilitate the growth of information and technology literacy in the community by using a mobile technology lab to reach citizens in outreach locations and within the Library for programs. Objective: The Library will hold at least six information & technology literacy instructional programs at off-site venues, and at least six in- library programs utilizing the mobile lab between March 2009 and August 2020. Output measures: Quantity of outreach programs, quantity of library programs using lab, attendance count at programs, number of completed multimedia productions. Outcome measures: A comparison of pre - and post - workshop surveys to measure patrons' increased understanding of information resources and technology. Goal Two: The Library will increase residents' vocational skills by using a mobile technology lab to help job - seekers build resumes, videographies for job applications and increase job - hunting skills. Objective: The Library will hold at least two vocational skill workshops between March 2009 and August 2010 with 70% of attendees completing a resume. Output measures: Number of vocational workshops, number of attendees. Outcome measures: Number of completed resumes & videographies, evaluation surveys, follow -up surveys to evaluate effectiveness of workshop deliverables. Goal Three: The Library will partner with other City departments to increase recreational and social opportunities for youth and adults in Tigard through the use of the mobile lab for activities, including inter- generational programs, in the Library and other community venues. Objective: The Library will partner with other city departments for at least four programs, will hold two inter- generational technology -based programs, and will hold six recreational programs at the Library for youth and adults, between March 2009 and August 2010. Output measures: Numbers ofrecreational workshops, number of attendees, measure demographics of attendees. Outcome measures: Survey attendees to evaluate satisfaction with program. Goal Four: The Library will increase and augment its online presence through video promotions, podcasts and other media productions created with the new technology in the mobile lab, raising community awareness about library programs and offerings and extending programming into the digital realm. Objective: The Library will document at least three community venue events and host three multimedia content creation programs between March. 2009 and August 2010. Output measures: Numbers of programs, attendance counts at workshops, =limbers of promotional productions created, count of hits on media productions posted on city websites, count of new subscriptions to RSS feeds to library blogs. Outcome measures: Surveys of program attendees to measure effectiveness of media promotions in raising awareness of library events. Survey and evaluate responses to blog posts. City of Tigard, Oregon Tigard Public Library 2008 Application for ICMA Public Library Innovation Grant ICMA Grant Project Narrative A. Project Goals: List 3 to 5 goals for your project. Goal One: The Library will partner with city departments to facilitate the growth of information and technology literacy in the community by using a mobile technology lab to reach citizens in outreach locations and within the Library for programs. Goal Two: The Library will increase residents' vocational skills by using a mobile technology lab to help job - seekers build resumes, videographies for job applications and increase job - hunting skills. Goal Three: The Library will partner with other City departments to increase recreational and social opportunities for youth and adults in Tigard through the use of the mobile lab for activities, including inter - generational programs, • in the Library and other community venues. Goal Four: The Library will increase and augment its online presence through video promotions, podcasts and other media productions created with the new technology in the mobile lab, raising community awareness about library programs and offerings and extending programming into the digital realm. B. Project Description: Give a full description of your project. The Tigard Public Library has a successful record of meeting patrons' needs and bridging the digital divide among citizens of Tigard by providing computers for public use, wireless access, and classes that increase patrons' computer skills and knowledge. However, it is clear that new advances in the digital realm have created a need for more advanced technology, instruction and outreach than the Library currently is able to offer. Therefore, the City's project proposal is to use the ICMA grant money to construct a mobile technology lab designed for educational, recreational and outreach opportunities. The city government and library will partner on this proposed project to strengthen ties to the citizenry, meet residents' informational and recreational needs, and fortify the Library's identity as the community's living room. It will also provide the opportunity to expose and orient citizens to the City's web presence and other City resources such as GIS mapping data. This lab will serve the citizens of Tigard in the places where they live, work and learn, such as senior living facilities, schools and family resource centers, as well as the library itself. The Library will use the lab within the building and without at other community venues to introduce potential patrons to its services, collections, and resources, and to provide programs and workshops. These laptops will be equipped with video, sound, and job shill software that will allow the City and Library to offer instruction in computer skills and multimedia creation as well as recreational and social programs. The City is determined that every Tigard citizen, as well as county- wide patrons, will, as stated explicitly in the Library's Strategic Plan (2004, p.13), "have access to - a full range of informational resources to meet their educational and entertainment needs related to family, work and personal life." Specifically, the library hopes to acquire 12 laptops, 2 digital cameras for photos, 4 digital camcorders for videos, microphones, 3 Nintendo Wiis, and the software and accessories that will pilaw the City and Library to market the Library to new patrons, foster literacy in modern technology, provide increased recreational opportunities, provide opportunities for positive social interaction, and to reach un- served and under-served residents. With the requested computers, cameras, and podcasting equipment, patrons will be able to create and upload multimedia productions, .and the Library and other City departments will also be able to create and add content, such as program promotions, book talks, and story time and event podcasts to the City and Library web pages as well as relevant information from other City departments such as the award- - winning GIS Mapping database. This web presence will potentially increase the citizenry's awareness of the City and library as a vital informational and cultural institution while allowing patrons with mobility challenges to experience library programming virtually. Computer instruction classes and multimedia workshops will foster the development of creativity and the vocational and technical knowledge both youth and adults need to obtoin educational and professional success. Recreational programs will build community and social networks among youth and adults in a safe environment. The library recognizes the importance of leisure activities to patrons living through hard economic times and looking for venues where they can recreate and socialize, and therefore plans to institute inter - generational gaming programs that center on Nintendo Wiis, which will also be included in outreach efforts. The City and the Library will cooperate to create new venues and opportunities for citizens to congregate and build community through social networks, whether online or face -to -face. The Library will collaborate with several City departments, including the Police Department that runs programs encouraging youth civic involvement, the Financial and Information Services Department through its Information Technology [IT] Division which will provide technical support, and the Community Development Department to reach citizens through their neighborhood specific websites. Twelve years ago, a group of Tigard residents, business owners, governient professional and community leaders came together to create Tigard's Vision for Tomorrow, a document that has had a formative influence on the city's Comprehensive Plan. The Vision states that Tigard citizens recognize and accept the "responsibility each citizen has in promoting and supporting quality education" (History of Tigard's Vision for Tomorrow), and the City government and Library reaffirm that commitment by providing quality educational opportunities to citizens of all ages. Community surveys in 2005 and 2006 demonstrate that education and public services continue to be among the most important influences affecting living conditions, according to Tigard residents (City of Tigard Issues and Values Summary 2002 - 2006, 2007). Tigard is known as "A Place to C111 Horne,'.' and the Library prides itself on being the beloved living room in that home, as well as a center for life-long learning. Both the City and the Library are thrilled with the opportunity to engage more citizens, inviting them to participate in new learning opportunities and recreational experiences, thus serving those needs they have identified as most important. C. Technology: Describe technology that will be used within the project and clearly explain how this will help support project goals. Laptops: The Library consulted with the City's IT Department on the type of laptops that should be purchased using ICMA grant funds. The Division Manager of IT selected a Dell machine that would perform all the functions of the project, and has enough memory, speed and reliability to ensure the sustainability of the project. The IT Division will work with the Library to purchase 12 of these machines equipped with video, audio, and resume editing software, hardware support services for project sustainability, graphics cards for gaming, and wireless capability. The Library has an existing wireless network which will be used for programs within the Library when necessary. The grant will also be used to purchase a mobile broadband router and two year mobile broadband subscription so that the laptops can be connected to the Internet at outreach locations where there is no wireless network available. This mobile laptop lab will be taken on instructional and promotional excursions to various outreach locations, including public, private and alternative schools, family resource centers, parks, senior centers and retirement facilities. The City currently has a portable digital projector and screen that will be used for the workshops and events. The laptops will also be used in -house for instructional and recreational programs, and will allow library staff, often in collaboration with the Teen Library Council, to create promotional videos and event podcasts. The Library's goal is to use this Mobile Multimedia Lab to acquire new patrons through outreach and promotion, and teach seniors, youth and job - seekers to use the library's electronic resources such as databases and video and podcasting equipment. Job - seekers will also be able to create resumes and videographies for job applications. These instructional and gaming programs help the library to fulfill the City's goal to provide life -long learning opport unities to its citizens, as well as the library's goal to ensure that patrons will have access to a full range of information resources to meet their educational and entertainment needs. During the period of the grant, we will hold at least six technology and instructional literacy programs at off-site venues as well as six in- library programs. We will hold two vocational skills workshops, will partner with other city departments for four recreational programs, will hold two inter- generational technology -based programs, and will hold six recreational programs at the Library for youth and adults during the period of the grant. Video Equipment: The Library will use grant funds to purchase one high quality HD digital camcorder and three mini IID camcorders to create web videos of library promotions and programs, and use in workshops that will allow patrons to create and upload their own digital videos. These cameras will also be used to take still photographs or capture stills from digital videos, and patrons can manipulate these images using Photoshop software, create professional, educational and digital storytelling presentations and /or upload them on photo - sharing and social networking websites. The Lab will be equipped with video editing software, and the library will provide instruction on how to use the software to create digital films and upload them to sites such as YouTube. This equipment and information is quite relevant to patrons of any age, as Web 2.0 allows any person to not only experience the World Wide Web, but also find a place among its architects and artists. By providing patrons with limited resources instruction and access to digital video equipment, the library will be able to fulfill its goal of increasing technology literacy among Tigard citizens, and will be able to invite the citizenly into its community living room via web videos. The video equipment will allow the library to create more dynamic promotions for library services and programs, which will appeal especially to children and young adults. As the Library uses this equipment to join the 21 century digital age, it will also be able to invite its patrons to do the same, offering the resources and expertise they need to stay current in today's technological climate. During the period of the grant, the Library will document at least three community venue events and will host three multimedia content creation programs. Audio Equipment: The library will use grant funds to purchase one digital voice recorders with USB connectivity, 12 headphones with microphones for each laptop in the Lab. This equipment, along with freely available sound editing software (such as Audacity), will be used in podcasting and video production workshops, allowing patrons to become more technologically savvy and upload their own content online. The library will also use they equipment to create regular podcasts of programs such as story times and book talks in order to increase and diversify the library's online presence and allow patrons with mobility challenges to benefit from library events. The Library can also use both video and audio equipment to record and upload multi -media instructions that will assist patrons as they navigate the library catalog and databases. This equipment will allow the Library to reach more patrons online, help patrons with limited resources create their own content for the Internet and increase library literacy among the life -long learners in the community. Nintendo Wii and Monitors: The Library will use grant funds to purchase three Nintendo Wii consoles, Wii games and accessories, and three portable displays. This will allow the Library to set up attractive outreach kiosks during outreach events at remote locations such as schools and senior centers. The kiosks will include laptops from the mobile lab as well as the Wiis, so that citizens and potential patrons will be able to experience firsthand both the educational and recreational aspects of library services and programming. The Wiis will be used for gaming programs at outreach locations as well as within the library, enhancing current teen gaming programs and allowing inter - generational gaming and gaming for seniors. Wii consoles are movement oriented and ideal for people who are not gaming experts, as well as the most hardcore video game enthusiasts. The Library will also use the Wii Fit during fitness and nutrition programs. With the Wiis, the Library will fulfill its goals to utilize more effective and attractive outreach tactics, while also fulfilling the community's recreational interests and needs. Wii gaming has great potential as a platform that will bring patrons of all ages and ethnic and economic backgrounds together for fun, accessible gaming events. D. Promotion and Recruitment: What steps will you take to ensure participation and promote your project? Craig Prosser, City Manager of Tigard, states his commitment to this project, ensuring that individuals and departments within the City organization will lend their support in this effort to promote technology literacy and community involvement among Tigard citizens. The City and Library will incorporate publicity of the proposed project into its customary publicity procedures, including advertising on its websites, on the Washington County Cooperative Library Services website, through flyers, posters, and monthly mailed city newsletters, electronic newsletters, and through press releases to local newspapers and websites. The City of Tigard Office Services Division often helps the library produce attractive promotional flyers and posters, as well as informative brochures about Library news and programs. The Library is fortunate to be able to use the services of the city's talented graphic designers without incurring extra expenses. Tigard Library staff members are dependably forward - thinking and enthusiastic about acquiring new knowledge and passing it along to their patrons. Training will enhance their knowledge of the new technology. The Readers Services Division of the Library has relationships with the Tigard Senior Center and local retirement communities and will contact those institutions to offer further outreach and programs using the lab. In addition, Tigard Youth Services librarians maintain a connection to local public and private schools and are often invited to lead workshops and promote the library in classrooms and during open - houses. These outreach Locations, as well as other locations such as the Tigard Tualatin Family Resource Center and Good Neighbor Center and Shelter, are places where library staff can reach citizens outside of the library, and these contacts will allow promotion that . will add new faces to our already popular in -house programs. The Youth Services Division of the Police Department conducts programs for youth such as D.A.R.E. and G.R.E.A.T., and will promote the workshops through its established contacts. The City holds an annual Family Festival in the autumn and this will be another venue for program promotion. The Tigard Public Library prides itself on providing a significant number of free programs, up to 88 programs per month, including up to 27 computer classes and labs. Most of these programs are already popular and quite well attended, and are always a good venue for promoting other programs. The Library also maintains a growing web presence that will be enhanced through use of equipment purchased using ICMA grant funds, allowing more and better online promotion by posting videos and podcasts on the library's blogs and other community websites. The Young Adult Librarians will be able to involve the Teen Library Council in creating multi - media promotional material and spreading the word about programs through flyers and the remarkable power of teen word -of- mouth. The Library can count on these teens to participate in and lead workshops and recreational events, and will promote the programs and new technology to a large group of young online social networkers that frequent the Library. II 1 A. Project Budget Description 1 Cost /Unit 1 Units 1 Total Personnel: Administration and coordination In -Kind 0 $0.00 Outreach and marketing In -Kind 0 $0.00 Other 0 0 $0.00 Subtotal 0 0 $0.00 Supplies, Material and Equipment Hardware $39,417.00 Software $5,940.00 Supplies $100.00 Internet connectivity $2,765.00 Orinting and publicity $250.00 Other $1,428.00 Subtotal $49,900.00 Total $49,900.00 I?roject in -kind (if applicable) *Please note these budget line items are illustrative. Feel free to add or delete lines as needed. 2008 Technology Matching Fund Budget 4 • r• Category 'item Brand and version Cost per unit # of units total cost Hardware Laptops Dell Precision M6300 $2,538 1.2 $30A56 (Optical mice Belkin Mini Optical Mouse with Retract $17 12 $204 (Replacement mice Belkln Mini Optical Mouse with Retract $17 2 $34 1Wheeled cases for laptops and ele EX- 1620.5LT -7 (Pelican case with 7 slots $550 3 $1,650 Locks for wheeled cases $10 3 $30 I5urge•pratected power strips for n Belkin Pivot -Plug Surge Protector $25 2 $50 Extension cords for mobile use Bayco SL -755 25 -Foot Cord Reel, 4 Outl€ $19 2 $38 f Digital cameras Canon PowerShot SD7901S $195 2 $390 Low -cost digital videorecorder Flip Video MInoHD Camcorder, 60 Minu $210 3 $630 Digital vldeorecorder Canon VIXIA HF10 Flash Memory High 0 5620 1 $620 Webcams Logitech QulckCam Pro9000 $80 3 $240 Digital voice recorder Zoom H2 Handy Portable Stereo Record 5160 1 5160 Headsets with microphones Logitech Premium Notebook Headset $22 121 $264 Replacement headsets Logitech Premium Notebook Headset $22 2 544 Tripod for camcorder $50 1 $50 Miscellaneous data cables 550 1 $50 USB flash drive for file transfer $20 1 $20 Memory expansion cards for portable devices $150 1 $150 Game consoles Nintendo Wil 5310 3 $930 LCD TVs for Wlis $500 3 $1,500 Replacement Wil remotes 536 3 5108 Replacement Wii "nunchuks" $18 3 $54 Wii charge station for remotes $25 31 $75 Wii games $50 18 5900 Guitar Hero bundle for Wii $60 2 $120 Rock band instruments for Wil 5100 2 $200 Wil wheel for racing 515 2 $30 Wii Fit with balance board $1401 3 5420 Digital projectors Available in city Projection screens Available in city Subtotal 539,417 Software Photo and video editing software Adobe Photoshop Elements and Premle 5180 12 $2,160 Audio editing software Audacity (free) .50 12 $0 Resume software Winway resume deluxe $40 12 $480 Office software Microsoft enterprise licences $200 12 $2,400 PC games $75 12 $900 Subtotal 55,940 Supplies CD and DVD blanks $50 1 $50 Cord management, etc. $50 1 $50 Subtotal 5100 Internet connectivity Cellular modem /router Digi Wi -point 3G mobile broadband rou $485 1 $485 Cellular data service Sprint mobile broadband (EVD0/3G). 2- $2,160 1 $2.,160 Cellular modem card Sierra Wireless Aircard 595 5120 1 5120 Subtotal $2,765 Printing and publicity Tabletop signage for mobile media lab 52.50 1 $250 Design cost for signage In -kind Subtotal $250 Other Contracted training services for software and hardware use $928 1 5928 Shipping costs estimate $500 1 $500 Fuel and transporatlon costs in -kind Personnel costs In -kind IT support Provided by city Subtotal 51,428 I TQ.TALI -_ $.49,900 • 111 w - iTI GAIRD City of Tigard January 5, 2009 Dear ICMA Public Library Innovation Grant Selection Committee: The City of Tigard (Oregon) operates its own municipal library and participates as a member of the Washington County Cooperative Library Services. Tigard Public Library has a 5 -year Strategic Plan in place, and the City has recently completed a major revision of its Comprehensive Plan. The opportunity to participate in this Innovation Grant process is especially attractive to us because the Strategic Plan and the Tigard 2027 Comprehensive Plan integrate well in supporting our City Council vision of "Tigard: A Place to Call Horne". As early as 1997 the City initiated a visioning process. A critical aspect of that vision was the goal 'Them are a variety of opportunities for citiieas of all ages to access education programs for life -long learning. Our conrrlunity recognizes and accepts the rzsponiibili6y each citizen has in promoting and srpportitg quality education " The Library has been the significant department which has and will continue delivery on this goal to our citizens of all ages and backgrounds. This grant will provide. the City, its other departments, and the Library a vehicle to partner more closely in order to facilitate the attraction to activities outlined within this proposal, and, equally important, allow for the extension of services out into the community to provide educational, vocational, and recreational activities where our citizens congregate. This proposal incorporates the City's Vision, the Library's Strategic Plan, City Council Goals, the 2027 City Comprehensive Plan, and inter - departmental engagement on the deliverables. The specific activities proposed address several of the program areas identified by the ICMA Library Innovation Program: Creating a sustainable community; Workforce development; Health and active living; Education; Youth and teen services; and Civic engagement & community building. As City Manager, I am eager to join with the Library Director to implement the proposal outlined in our submission. Other department heads such as the Police Chief, Financial & Information Director, and Community Development Director will be called upon, as appropriate and needed, to assist in its implementation. The resources and staff currently in place within the City will be able to sustain the identified programs at the end of the 18 -month grant period. Let me conclude by reiterating how valuable the receipt of this grant would be to our community. It will directly complement the goals and objectives of the City Council, the just-adopted 2027 Comprehensive Plan, and the Library's Strategic Plan. llifk Respect g 4.....ti 7 -- Craig Prosser, City Manager . 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or.gov - - - -- - - � Item Na 3.8 remozed from the Consent Agenda by staff. The cast f the signs zees reduced through work Ding done in-house and material cast sazings so the purchase no longer requires L CRB approual 3.8 Local Contract Review Board - .. . - _ - ctronic Speed Signs for School Zones Agenda Item # • • Meeting Date • LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda 'Title Approval of purchase of Electronic Speed (Your Speed Is...) Signs �(� Prepared By: Mike McCarthy Dept Head Approval: City Mgr Approval: l P ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the i,CRB approve purchase of 12 electronic speed signs from .Information Display Company STAFF RECOMMENDATION Authorize City Manager to sign purchase order KEY FACTS AND INFORMATION SUMMARY Council, in partnership with the Tigard - Tualatin School District and the Tigard Police Department, has requested installation of electronic driver feedback signs in school zones. A radar in the signs will measure the speed of a passing vehicle and flash that speed on the front of the sign, reminding drivers to slow down in these school zones. Signs would be placed at Tigard High School (Durham Road), Durham Elementary (Durham Road), Fowler Middle School (Walnut Street and Tiedeman Avenue), Gaarde Christian School ( Gaarde Sreet), Alberta Rider School (Bull Mountain Road), and Metzger Elementary (Locust Street). The attached purchase requisition is for $75,661.20, to pay for 12 electronic speed signs. The signs would be installed by the street maintenance crews from the Public Works Department. Poles would be obtained from a separate supplier. OTHER ALTERNATIVES CONSIDERED 1) Not purchase the signs, or 2) Specify that a different product be installed CITY COUNCIL GOALS ATTACHMENT LIST Memorandum describing reasons for selecting this particular product Product and pricing information for requested signs Product and pricing information for other options considered FISCAL NOTES Cost of signs is $75,661.20 Funds would come from the $160,000 budgeted ($125,230.57 available) in project # 200 -6300- 757021 School Zone Flashing Beacons OTHER ALTERNATIVES CONSIDERED 1) Not purchase the signs, or 2) Specify that a different product be installed CITY COUNCIL GOALS ATTACHMENT LIST Product and pricing information for requested signs FISCAL NOTES Cost of signs is $75,661.20. Funds would come from the $160,000 budgeted ($125,230.57 available) in project # 200 - 6300 - 757021 - School Zone Flashing Beacons. YOUR THE BEST IN THE BUSINESS SP.,.EEDp E K —The best value on the market— City of Tigard Ship Address and Contact: Mike McCarthy Right of Wav Administrator Citv of Tigard 12800 SW Ash Tigard, OR 97223 (503)718 -2462 (503)684 -8840 mikem(a�tigard- or.gov Jan _14, 2009 Tt is Quote is valid for 30 days. Lead -time is 3 weeks. Oregon does not charge sales tax. SPEEDCHECK 15 inch high digits, 1520F -VSC $4,195 Includes SPEEDCHECK VSC -1520 display including YOUR SPEED sign (MUTCD- Compliant sheeting diamond grade white with black lettering), approach only radar, amber LED's, and 4 -6 inch mounting brackets for a Type 1 b pole. Right side of the road aligned, Speed limit 25MPH, Violation alert 26MPH, High -Speed cut -off 45MPH preset unless specific MPH given. SpeedCheck Traffic Analyzer and Scheduler package $795 Solar Package Includes: Solar panel and Mounting rack. Pole mounted battery housing and charge controller, wiring, and fittings, Deep Cycle solar battery (No obstructions) Sub - Product Quote $4,990 Sub -Total for 12 units $59,880 SpeedCheck PDA and software, required for downloading data collection, programming slow down and programming scheduler. Typically only one required per agency. $500 Multi -Unit discount at 10% $(6,038.00) Employee of IDC will deliver the signs at no cost. 4- 80 Watt Solar $6,120.00 6 -100 Watt Solar $10,621.80 2- 150 Watt Solar $4,577.40 Total Quote $75,661.20 Heidi Hendrickson 800- 421 -8325 Ext 5 heidi c(�.informationdisplay.com Note: All discount prices are subject to invoices paid Net 30 day terms. (Discounts removed after 30 days; please note on your Purchase Order.) Information Display Company 10950 SW 5 Suite 330 Beaverton OR 97005 Phone: 800 421 -8325 Fax: 503 626 -3417 www. informationdisplay.com YOUR THE BEST IN THE BUSINESS SPEED . SPEEDCH ECKM "YOUR SPEED" Display • _ - ..��. it-i A v �; At Speed Check we know radar speed displays, it's all we do. . — °. We are committed to delivering the best solution on the market �, with a 4 generation display. t _ YOUR , , i !I °�t . _ �SPEEO! ✓ SpeedCheck displays offer superior visibility in all conditions " ® with UltraClearTM, delivering the hi hest contrast, even in � � direct sunlight F ' ✓ Safety Mask" prevents viewing of the sign outside of drivers w , - normal field of view, keeping the driver's eyes on the hazard zone ahead . s Vandalism protection - display can take a direct hit, without ' damaging internal components, by deflecting up to 2 inches ✓ Integrated Violation Alert, High Speed Cut -off and optional @r Slow Down Message at user - defined speed thresholds ✓ Large selection of programming options to meet your needs '-' - ✓ Field repairable design - agency technicians can support displays with easy -to- access modular design YOUR A. ✓ Lowest power consumption; solar power packages guaranteed 365 days, 24 x 7 ✓ Quality product with 100% solid state design, backed with a 2 -vear standard warranty and 8 -vears for LED panels Specification 1520 1820 Display Housing 26 1/2" x 20" x 6" 31" x 22 3/4" x 5" (67x51x15cm) (79x58x13cm) Sign Dimensions 30" x 42" 36" x 48" (76 x 107 cm) (91 x 122 cm) Weight 31 Lbs. (14.5 kg.) 35 Lbs. (15.9 kg.) sPo L(toET 2006 National Survey " YOUR Traffic engineers, police officers, and safety profess i dentified iPEEI radar signs as the most effective means of slowing traffic in s4 = neighborhoods and around school zones and playgrounds. - )'t Police hail new traffic measures Edythe Jensen, The Arizona Republic, Oct. 15, 2007 I CHANDLER, AZ - Police are responding to fewer intersection accidents since the city expanded photo traffic enforcement .....-- MOM Mil installed 64 speed- reader boards this summer, according to traffic Officer Seth Tyler. SpeedCheck is an Information Display Company Product 800. 421.8325 www.informationdlsplay.com FAX: 503.626.3417 10950 SW 5 Avenue Suite -330 Beaverton, Oregon 97005 051408 YOUR THE BEST IN THE BUSINESS S te , SPEEDCH ECK "YOUR SPEED" Display SpeedCheck permanent displays include MUTCD - compliant YOUR SPEED sign with diamond -grade (white, fluorescent yellow -green or yellow background) with black lettering, approach -only radar, amber LEDs, and mounting brackets and are ready to be installed with either AC or DC power. Call to have solar pricing determined for your project. Solar systems include solar panel, mounting rack, pole- mounted battery housing with charge controller, deep -cycle solar battery, wiring and fittings. Feature Price Performance 1520vsc $4,195 Recommended for speeds 45MPH or lower 15" digit height 1820vsc $4,595 Recommended for speeds 45MPH or higher 18" digit height Remote Sign $375 Allows setting of basic Speed Display settings with BlueTooth Configuration wireless Palm; includes software and PDA Scheduler* $495 Allows setting of on /off times by day of week Traffic $495 Collects day, time, and speed of vehicle for over 200k cars and Analyzer* generates reports Bundle Option* $795 Includes Scheduler and Traffic Analyzer Slow Down $495 (1520 only) Alternates between vehicle speed and the slow down Message* message; requires the PDA Sign Controller PDA Sign $495 Remote configuration of speed settings, scheduler and data Controller collection; enables downloading of collected data Contact Closure $195 Triggers an external device by speed threshold Tilt Bracket Set $50 Support areas with steep grades or if display is higher than 12 ft. QuickChange $50 Enables easy moving of a single display between multiple poles. Brackets One bracket required for the sign and one for each designated pole. * option requires purchase of one PDA Sign Controller � 1 All SpeedCheck displays are manufactured with HP AIInGaP LED technology, heavy 11- Gauge Welded Aluminum and Stainless Steel and Brass Hardware. The display is a 12VDC system and supports either AC - 110/120 or 220/240 VAC or Solar 10 - 16 volts DC. The approach -only radar is low power 24.150 GHz (K -band) industry- standard radar unit. J SpeedCheck is an Information Display Company Product 800. 421.8325 www.informationdIIplay.com FAX: 503.626.3417 10950 SW 5 Avenue Suite -330 Beaverton, Oregon 97005 051408 YOUR THE BEST IN THE BUSINESS SPEED iCHECKM Solar Power A Solution That Works At SpeedCheck we take great care in selecting and sizing solar panels for 1 your display. When designing a solar panel package, we accurately determine l the amount of sunlight available in your area to ensure the system will always operate during the hours you require. , * , Solar installations that are sized based on highly optimistic data will fail during the worst days of weather every year. An under -sized solar power c system increases the load on the battery, resulting in dramatically reduced battery life. The SpeedCheck product design utilizes multiple complimentary features working together to achieve very low power consumption while still providing industry - leading visibility. SpeedCheck's 12VDC design ensures a long battery life of 7 -10 years. TO We guarantee our solar power solution for 24 ' hours a day, seven days a week, and 365 days a „ , year. The SpeedCheck solar package includes f ever you need to install it on the pole: , ° ,5 � A� ,, / solar panels, racks, and wiring - , 1 . , YOUR ; ,, / pole- mounted battery package including SPEED ' , battery case with brackets, battery and . 251- charge controller ' v:. t o t . A ` ,. With SpeedCheck solar powered displays we design solutions that: - depend entirely on solar power - provide power reserve on the worst days of the year - use the most reliable data provided by the U5 Department a of Energy's 30 -year weather data , 1. 4 - ' ` SpeedCheck is an Information Display Company Product 800.421.8321 www.informationdisplay.com FAX: 503.626.3417 10950 5W 5th Avenue Suite -330 Beaverton, Oregon 97005 041508 r YOUR ' THE BEST IN THE BUSINESS , SPEED � EE CHECKM Solar Power Solar Panel Mounting Options Solar panels can be mounted on the top or side of the pole. Top Mounted Solar Panels `a Top of Pole Mounts are comprised of a metal rack and rail unit that is bolted to a large sleeve ,. ... 7 / that rests on top of the pole. The mount simply Yr slips over the top of the pole, and you can bolt I 4 \ your solar panel unit into place. Top- mounted panels are typically used when vertical space on . the pole is at limited. Note: In order to install a top of pole mount we will need to know the exact size of the pole top circumference. Top- mounted solar panel racking varies in size depending upon the number and size of the solar panels Typical pole diameters are between 2-1/2" and 4 "outside diameter. --"IPIPITIpr 1 • .0._. Side Mounted Solar Panels - p Side of Pole Mounts are clamped or bolted to .. p ., the side of poles. ' Side mounted panels are typically used when �, - , installing more than one panel per pole. Note: It is important to leave enough space on the pole to support the SpeedCheck sign above the ground at /east seven feet, according to the MUTCD. The solar panel brackets typically require approximate /y three to six feet of pole space. Make sure to leave room for any other signage you may want, such as a Speed Limit or school zone sign that will be mounted to the same pole. We provide aluminum racking and stainless steel mounting hardware. We recommend mounting solar power components on poles no less than 4" outside diameter. Choose your preferred solar brackets and check the appropriate box at the bottom of the following page. SpeedCheck is an Information Display Company Product 800.421.8321 www.informationdisplay.com FAX: 503.626.3417 10950 SW 5th Avenue Suite -330 Beaverton, Oregon 97005 041508 • Agenda Item # Meeting Date January 27. 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Finalization of Sanitary Sewer Reimbursement District No. 41 (SW 97``' Avenue) Prepared By G, Berry Dept Head Applaval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Finalize Sanitary Sewer Reimbursement District No. 41, established to construct sanitary sewers in SW 97 Avenue. STAFF RECOMMENDATION Approve, by motion, the proposed resolution finalizing Reimbursement District No. 41 as modified by the Final City Engineer's Report KEY FACTS AND INFORMATION SUMMARY • At its June 24, 2008 meeting, City Council approved the formation of Reimbursement District No. 41 by adopting Resolution No. 08 -36 following an informational hearing. Two owner's questions concerning the design of the sewer were answered. • Construction of the improvements has been completed and final costs have been determined. The final actual cost of the project is $182,343. The project was originally estimated to cost $382,438 including $293,000 for construction, $43,950 for contingency and $45,488 for engineering and administrative costs. Twelve bids for construction of the project were received at the bid opening conducted on July 22, 2008. The lowest bid of $154,344 was substantially lower than the $293,000 estimated but was awarded since the three lowest bids were relatively close suggesting that the lower cost is a more accurate representation of the industry cost and that the project was over - estimated. During construction, increased work quantities increased the contract amount from $154,344 to $160,665. This amount combined with an amount allocated for engineering and administration results in the total project cost of $182,343. • On January 9, 2009, notices of the heating to finalize the district were mailed to owners within the district. No responses to the notices were received. • This Reimbursement District installed sewer service to 14 lots on SW 97th Avenue and SW Inez Street. The property owners must reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. In addition, each property owner must pay a connection fee, currently $3,135, and is responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. The sewer connections are available should property owners need to connect. Owners will not be required to pay any fee until they connect to the sewer. • Each owner has been notified of the heating by mail. The notice, mailing list and additional details are included in the Final City Engineer's Report attached as Exhibit A to the proposed resolution. 1 • If Council approves this request to finalize the Reimbursement District, owners within the district will be notified that the sewer is available for connection. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS The proposed Reimbursement District meets Goal No. 2, "Complete the update and begin the implementation of the Comprehensive Plan ", by providing the area currently on septic systems with sewer service as required by the Plan. ATTACHMENT LIST Attachment 1- Proposed Resolution Exhibit A, Final City Engineer's Report Exhibit B, Map Attachment 2- Resolution No. 08 -36 with Exhibits A, B (8 pages) Attachment 3- Vicinity Map Attachment 4- Notice to Owners Attachment 5- Mailing List Attachment 6- Resolution No. 01 -46 Attachment 7- Resolution No. 03 -55 FISCAL NOTES The final actual cost of the project is $182,343. This amount includes the final cost of construction, $160,655, plus $21,688 for administration and engineering as defined in TMC 13.09.040(1). Changes in work quantities and the addition of twelve cleanouts at service connections increased the cost of construction from the as bid amount of $154,344 to $160,655. The portion of the final costs assigned to each owner is tabulated in Exhibit A of the attached proposed resolution. The cost to each owner under the Incentive Program established by Resolution No. 01 -46 is also shown. Funding is by unrestricted sanitary sewer funds. 1:yn942906 -2099 fy cip59711i Ave san sew rcimbursemont if 41 file 0504 - 9516011Inalizg1Bonfiinal rim (list 41 ais.doc CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 09- A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 41 (SW 97" AVENUE) AND AMENDING THE PRELIMINARY CITY ENGINEER`S REPORT CONTAINED IN RESOLUTION NO. 08 -36. WHEREAS, on June 24, 2008, the City Council approved Resolution No. 08 -36 to form Sanit<uy Sewer District No. 41 to construct a sewer in SW 97' Avenue in accordance with TMC Chapter 13.09; and WIEREAS, Resolution No. 08 -36 included the City Engineer's Report that included an estimated construction and total project cost; and WHEREAS, constriction of the sewer improvements has been completed, final costs have been determined, and the City Engineer's Report has been revised to include the final costs as required by TMC 13.09.105 (1); and WHEREAS, the property owners within the district have been notified of an informational hearing in accordance with TMCI3.09.060 and an informational healing was conducted in accordance with TMC 13.09.105; and WHEREAS, the City Council has determined that the proposed revisions to the City Engineer's Report, as recommended by the City Engineer, are appropriate. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Final City Engineer's Report titled "Sanitaiy Sewer Reimbursement District No. 41 ", attached hereto as Exhibit A, is hereby approved. SECTION 2: The City Engineer's Report as presented in Resolution No. 08 -36 is hereby amended by the attached Final City Engineer's Report (Exhibit A). SECTION 3: The City Recorder shall cause a copy of this resolution to be filed in the office of the County Recorder and shall snail a copy of this resolution to all affected property owners at their last known address. SECTION 4: This resolution is effective immediately upon passage. PASSED: This day of 2009. Mayor - City of Tigard A'F1EST: City Recorder - City of Tigard RESOLUTION NO. 09 - Page 1 Exhibit A Final City Engineer's Report Sanitary Sewer Reimbursement District No. 41 (SW 97th Avenue) Background This project was constructed and funded under the City of Tigard Neighborhood Sewer Extension Program (NSEP). Under the program, the City of Tigard installed public sewers to each lot within the project area. At the time the property owner connects to the sewer, the owner would pay a connection fee, currently $3,135 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic systems according to Washington County rules and for any other modifications necessary to connect to the public sewer. Project Area - Zone of Benefit Serving the 14 lots in the following table required extending an existing sewer south in SW 97th Avenue to serve four large lots then west to SW Inez Street to serve the remaining 10 lots. Only lots on the west side of SW 97th Avenue are included in the district since lots on the east side are currently served. The proposed district leaves seven lots along SW View Terrace without service. Serving these lots will require extending the proposed line in SW 97th Avenue west to SW View Terrace through an easetnent that is not currently available. Once the easement becomes available, a separate reimbursement district will be proposed to provide service to the lots along SW View Terrace. The project makes available sewer service to a total of 14 lots within the reimbursement district as shown on Exhibit Map B. Cost The final cost for the sanitary sewer construction to provide service to the 14 lots is $160,655, Engineering and inspection fees amount to $21,688 (13.5 %) as defined in TMC 13.09.040(1). The final total project cost is $182,343. This is the amount that should be reimbursed to the sanitary sewer fund as properties connect to the sewer and pay their fair share of the total amount. However, the actual amount that each property owner pays is subject to the City's incentive program for early connections. In addition to sharing the cost of the public sewer line, each property owner will be required to pay a connection and inspection fee, currently $3,135, upon connection to the public line. All owners will be responsible for all plumbing costs required for work done on private property. Exhibit A Page I of 4 Reimbursement Rate All properties in the district are zoned R -3.5 but vary in lot size from about 14,000 to 52,000 square feet as can be seen in the following list of lots. Therefore, it is recommended that the total cost of the project be divided among the properties proportional to the square footage of each property. Other reimbursement methods include dividing the cost equally among the owners or by the length of frontage of each property. These methods are not recommended because there is no correlation between these methods and the cost of providing service to each lot or the benefit to each lot. Each property owner's final fair share of the public sewer line is $0.49259621 per square foot of lot served. Each owner's fair share will be limited to $6,000, to the extent that it does not exceed $15,000, for connections completed within three years of City Council approval of the final City Engineer's Report following construction in accordance with Resolution No. 01-46 (attached). In addition to paying for the first $6,000, owners will remain responsible for paying all actual costs that exceed $15,000. Upon request, payment of costs that exceed $15,000 may be deferred until the lot is developed, as provided by Resolution No. 03 -55 (attached). Annual Fee Adjustment TMC 13.09.115 states that an annual percentage rate shall be applied to each property owner's fair share of the sewer line costs on the anniversary date of the reimbursement agreement. The Finance Director has set the annual interest rate at 6.05% as stated in City of Tigard Resolution No. 98-22. Recommendation It is recommended that the reimbursement district be finalized with an annual fee increase as indicated above and that the reimbursement district continue for fifteen years as provided in Tigard Municipal Code (TMC) 13.09.110(5). Fifteen years after the formation of the reiinbursetnent district, properties connecting to the sewer would no longer be required to pay the reimbursement fee. Submitted Januaay 13, 2009 i P Ag 4in P. Duenas, P.E. City _. ngineer i:4enz52 0 0 8 -200 9 fy cip1971h ave san sew reimbursement dist At Ille 6594 - 951GQUlnalizaliort4fnal n71h av roim dis141 report es adoc Exhibit A Page 2 of 4 97TH AVENUE Reimbursement District No. 41 Cost to Property Owners Based on Final Project Cost December 9, 2008 FINAL AMOUNT THAT CAN FINAL AMOUNT TO BE FINAL AMOUNT TO OWNER SITE ADDRESS TAX LOT ID AREA {S.F.) AREA CAC) REIMBURSEMENT BE DEFERRED BY PAID BY OWNER BE PAID BY CITY FEE OWNER 1 EVANS, JAMES WARD & JOYCE I 14285 SW 97TH AVE 25111BA01800 50608.71 1.162 524,930 515,930 59,000 $9,930 2 PALM, FRANK L & DORIS 0 14325 SW 97TH AVE 2S111BA01700 49391.57 1.134 524,330 515,330 59,000 59,330 3 PALM, ROY D 14405 5W 97TH AVE 251118A01600 51787.91 1.189 525,511 $16,511 $9,000 510,511 4 FREDERICK, SCOTT G & KATHLEEN R 9755 SW INEZ ST 25111BA01500 57418.13 1.318 528,284 $19,284 $9,000 513,284 5 WHITE, WILLIAM A 14470 SW 100TH AVE 2511181102500 17209.46 0,395 $8,477 56,000 $2,477 SO 6 WARREN, JACK R 9925 SW INEZ ST 251118A02103 14875.06 0.341 57,327 56,000 51,327 50 7 SCOTT, ROBERT P & KIMBERLY S 9895 SW INEZ 5T 2S111BA02104 14863.06 0.341 57,321 56,000 $1,321 SO 8 BARSOTTI, STEPHEN A 9865 SW INEZ ST 25111BA02105 14851.05 0,341 57,316 56,000 51,316 50 9 WALKER, SAMUEL JAY & JULIE LINDA 9835 SW INEZ ST 25111 BA02106 14834.22 0.341 57,307 56,000 51,307 50 10 CORLISS, JAMES L & CORA 9780 SW INEZ ST 25111 B000100 21419.18 0.492 $10,551 56,000 54,551 $0 11 BRAY TRUST 9930 SW INEZ 57 251118000302 15675.01 0.360 57,721 56,000 $1,721 50 12 POWERS, RICHARD C 9900 SW INEZ ST 251118000303 15709.73 0.360 57,739 56,000 51,739 50 13 GLENN, CAROL JEAN TRUSTEE 9870 SW INEZ ST 251118000304 15745.17 0.361 57,756 56,000 51,756 SO 14 WINTERBOTTOM, LISA M LIVING TRUST 9840 SW INEZ ST 251118000305 15779.90 0.361 57,773 86,000 51,773 50 Totals 370,168.15 8.50 5182,343 8127,054 555,289 543,054 The "FINAL REIMBURSEMENT FEE" column shows the reimbursement fee for each lot. There are no requirements to connect to the sewer or pay any fees until the owner decides to connect to the sewer. In accordance with Resolution No. 01 -46, each property owner will be required to pay the first $6,003 of the final reimbursement fee for connections completed within the first three years of City Council's approval of the final City Engineer's Report following construction. The "AMOUNT TO BE PAID BY CITY" column shows that portion of the reimbursement fee that the owners will not be required to pay if they connect to the sewer during this three year period. This resolution also requires owners to pay any fair share amount that exceed $15,000. Consequently, if the final fair share for an owner exceeds $15,000, the owner would be required to pay $6,000 plus that amount of the fair share that exceeds $15,000. Under Resolution No. 03 -55, payment of the amount in excess of 515,000 may be deferred until the owner's lot is developed. This amount is shown in the "AMOUNT THAT CAN BE DEFERRED BY OWNER" column. In addition to the reimbursement fee, the owners will also be required to pay a connection fee, currently $3,135, at the time of connection to the sewer. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. PAGE 3 OF 4 97TH AVENUE Reimbursement District No. 41 Cost to Property Owners Based on Final Project Cost Summary December 9, 2008 Final Construction Cost $160,655 13.5% for Admin & Engineering $21,688 Total Project cost $182,343 total area to be served (S.F.) 370,168 total cost per S.F. to property owner $0.49259621 PAGE 4 OF 4 97TH AVE DIST NO. 41 FY 2007 -08 SANITARY SEWER EXTENSION PROGRAM A PORTION OF THE NW 1/4 SECTION 11 T2S R1W W.M. I I ! 1 I „<<, r N<<)/cr sc—N,i FOO Vrdr:cc, r4) '11, (), ' ri% 'RP 'C <t C. c) 4 'N c ' ) .</ <</)/ Cd ID3 Q h�� ` , c\' c q3C O� r1;' cb�`l� JAI w N INEZ ST r 1.— c) 1V1r A. 0 ii <-,1--.. iN ,,, / , \ , / , ) ,,,, 6N / i v o rb c_, , „,,, vc 0 c_, Av .4,) .R.-,c;,/b Ni- �¢0�0 4 ‹, < �ti( &C \ iz) C') �� e INFO rc,; Fl fc-1°Z.‹,<;/ c; r o or <NI°t\ 4`< c-` C))/ 5 C/ i ° °)I C;\ 1 C 5 CV < Z (3 ) CA/ 4 0 (3 ) r Al "/ C 6 rl, A 0 (-\, NOTE: All properties in the reimbursement EXHIBIT B (p1 district are zoned R3.5 NTS 97TH AVE DIST NO. 41 FY 2007 -08 SANITARY SEWER EXTENSION PROGRAM A PORTION OF THE NW 1/4 SECTION 11 T2S R1W W.M. 1 , , 1 NIN F, PALM, FRANK L • EVANS, JAMES & KATHLEEN R & DORIS 0 • WARD & JOYCE I 14405 SW 97 AVE 14325 SW 97TH AVE'14285 SW 97TH AVE 9755 SW INEZ ST w 25111 BA01600 25111 BA01700 2S111 BA01800 2S111 BA01500 LL u 1 - \ II 1 1141 z ,_ 97TH AVE NOTE: All properties in the reimbursement EXHIBIT B (p2) district are zoned R3.5 NTS Attachment 3 97TH AVE DIST NO. 41 FY 2007 -08 SANITARY SEWER EXTENSION PROGRAM A PORTION OF THE NW 1/4 SECTION 11 T2S R1W W.M. JANZ N EL ROSE ST I j CTS L c / r sch _ 1 E i ) gzi___(, N \, - 1 i ____3------ V7EW- - - \ may � / / - ] CBILT J `� VIEW TE ~ 1BROOKL YN LANE N 1 N INEZ ST 1 INEZ ST TWALITY Ili - JUNIOR PEMSROOK ST HIGH s ir SCHOOL In I 1 �-� VICINITY MAP NTS Attachment 4 '1 City of Tigard January 12, 2009 NOTICE of PUBLIC HEARING Tuesday, January 27 2009 7:30 PM Tigard Civic Center Town Hall The following will be considered by the Tigard City Council on January 27, 2009, at 7:30 pin at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further information may be obtained from the Capital Construction and Transportation Division at 13125 SW Hall Blvd., Tigard, OR 97223, or by calling 503-71S-246S. INFORMATIONAL PUBLIC HEARING: FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 41 (SW 97th Avenue). The Tigard City Council will conduct a public heating to hear testimony on the finalization of Sanitary Sewer Reimbursement District No. 41, which has been formed to install sewers in SW 97th Avenue, and Inez Street. Each property owner's recomrnended fair share of the public sewer line is $0.492596 p square foot of the lot served as shown on the enclosed list. For owners with a fait share amount of less than $15,000, the owner's fair share would be limited to $6,000 for connections completed within three years of City Council approval of the final City Engineer's Report as in accordance with Resolution No. 01- 46. In addition to paying for the fast $6,000, owners will remain responsible for paying actual costs that exceed $1 5,000. Upon request, payment of costs that exceed $15,000 may be deferred until the lot is developed as provided by Resolution No. 03 -55. lite /I 12000 -2000 ly cipw7th nye sin sew reimbursement dist 41 060 0594 • 951e05finsfizxtionVCim dist 41 notice 3, doc l i 13125 SW Hall Blvd. • Tigard, Oregon 97223 • 503.639.4171 TTY Relay: 503.684.2772 • www.tigard- or-.gov Jam and Smudge Free Printing www.avery.cam 0 Attachment 5 Use Avery TEMPLATE S951Tn' 6=31 1- 800 -GO -AVERY 2S111BA01800 EVANS, JAMES WARD & JOYCE I 14285 SW 97TH AVE TIGARD OR 97224 2S111BA01700 2S111BA01600 PALM, FRANK L & DORIS O PALM, ROY D 14325 SW 97TH AVE 14405 SW 97TH AVE TIGARD OR 97224 TIGARD OR 97224 2S111BA01500 2S111BA02500 FREDERICK, SCOTT G & KATHLEEN R WHi1'L, WIT ,T JAM A - 9755 SW INEZ ST 14470 SW 100TH AVE TIGARD OR 97224 TIGARD OR 97224 2S111BA02103 2S 211 BA02104 WARREN, JACK R SCOTT, ROBERT P & KIMBERLY S 9925 SW INEZ ST 9895 SW INEZ ST TIGARD OR 97224 TIGARD OR 97224 2S111BA02105 2S111BA02106 BARSO I'1'1, STEPHEN A WALKER, SAMUFT, JAY & JULTF. LINDA 9865 SW INEZ ST 9835 SW INEZ ST • TIGARD OR 97224 TIGARD OR 97224 2S111BD00100 2S111BD00302 . CORLISS, JAMES L & CORA • . • BRAY TRUST 9780 SW INEZ ST 9930'SW INEZ ST TIGARD OR 97224 TIGARD OR 97224 2S111BD00303 2S111BD00304 POWERS, RICHARD C GLENN, CAROL JEAN IRUS•IEE 9900 SW INEZ ST 9870 SW INEZ ST TIGARD OR 97224 .TIGARD OR 97224 2S111BD00305 WINI'ERBO I.OM, LISA M LIVING TRUST 9840 SW INEZ ST TIGARD OR 97224 A21�At1- ©� D0B l i 96S wegeb al zasi'Pfl 5496 @AL AV woa If iene-mnnnn m=ti ap0e.i e5eipas a 1a e5e.i.tnoq i.ue uoissaadwi Attaclunent 6 CITY OF TIGARID, OREGON f RESOLUTION NO. 01- ` 6P A RESOLUTION REPEALING RESOLUTION NO. 98-51 AND ESTABLISHING A REWSED AND ENHANCED NEIGHTtORHOOD SEWER REIMBURSEMENT DISTRICT INCENTIVE PROGRAM WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, on October 13, 1998, the City Council established The Neighborhood Sewer Reimbursement District Incentive Program through Resolution No. 98 -51 to encourage owners to connect to public sewer. The program was offered for a two -year period after which the program would be evaluated for continuation; and WHEREAS, on September 26, 2000, the City Council extended The Neighborhood Sewer Reimbursement District Incentive Program an additional two years through Resolution No. 00 -60; and WHEREAS, City Council finds that residential areas that remain without sewer service should be provided with service within five years; and WHEREAS, Council has directed that additional incentives should be made available to encourage owners to promptly connect to sewers once service is available and that owners who have paid for service provided by previously established districts of the Neighborhood Sewer Extension Program should receive the benefits of the additional incentives. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: Resolution No. 98 -51 establishing the Neighborhood Sewer Reimbursement District Incentive Program is hereby repealed. SECTION 2: A revised incentive program is hereby established for the Neighborhood Sewer Extension Program. This incentive program shall apply to sewer connections provided through the sewer reimbursement districts shown on the attached Table 1 or established thereafter. All connections qualifying under this program must be completed within three years atter Council approval of the final City Engineer's Report following a public hearing conducted in accordance with TMC :Section 13- 09.105 or by two years from the date this resolution is passed, which ever is later, as shown on the attached Table 1. SECTION 3: To the extent that the reimbursement fee determined in accordance with Section 13.09.040 does not exceed $15,000, the amount to be reimbursed by an owner of a lot zoned single family residential shall not exceed $6,000 per connection, provided that the lot owner complies with the provisions of Section 2. Any amount over $ 15,000 shall be reimbursed by the owner. This applies only to the reimbursement fee for the sewer installation and not to the connection fee; which is still payable upon application for RESOLUTION NO. 01- Page I sewer connection. SEC ZION 4: The City Engineer's Report required by TMC Chapter 13.09 shall apply the provisions of this incentive program. Residential lot owners who do not connect to sewer in accordance with Section 2 shall pay the full reimbursement amount as determined by the final City Engineer's Report. SECTION 5: Any person who has paid a reimbursement fee in excess of the fee required herein is entitled to reimbursement from the City. The amounts to be reimbursed and the persons to be paid shall be determined by the Finance Director and approved by the City Manager. There shall be a full explanation of any circumstances that require payment to any person who is not an original payer. The Finance Director shall make payment to all persons entitled to the refund no later than August 31, 2001_ SECTION 6: The Sanitary Sewer Fund, which is the funding source for the Neighborhood Sewer Reimbursement District Program, shall provide the funding for the installation costs over $6,000 up to a maximum of $15,000 per connection. E + + CTIVE DATE: July 10, 2001 PASSED: This / d day of 2001. R '� , 444) • t / ll, ayar Ci of',.ard A'1 "1'lt ST: I_rswl '1 " ! .' . i Recorder - City of *hard 1:1Citywidc\Re \Resolution Revising the Neighborhood Sewer Incentive Program RESOLUTION NO.01 -(1 Page 2 TABLEI Reimbursement Districts with Refunds Available - DISTRICT FEE PER LOT REIMBURSEMENT AVAILABLE INCENTIVE PERIOD ENDS TIGARD ST.No.6 5,193 No reimbursement available FAIRHAVEN STIWYNo.9 4,508 No reimbursement available HILLVFEW ST N0.11 13,000 July 11, 2003 106 & JOHNSON No.12 5,598 No reimbursement available 100 & INEZ No.13 8.000 July 11,2003 WALNUT & TIEDEMAN No.14 8,000 July 11,2003 BEVELAND &HERMOSA No.15 5,036 No reimbursement available DELMONTE No.16 8,000 July 11,2003 O'MARANo.17 8,000 July 11,2003 - WALNUT & 120 No.1fi - Amount to be rcimburaed will be Throo yoarc from c orvico availability ROSE VISTA No.20 - determined once final costs are determined. Currently being constructed Attachment 7 CITY OF TIGARD, OREGON RESOLUTION NO. 03- 55 A RESOLUTION PROVIDING ADDITIONAL INCENTIVES TO THE NEIGHBORHOOD SEWER REIMBURSEMENT DISTRICT' INCENTIVE PROGRAM (RESOLUTION NO. 01— 46). WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, on July 10, 2001, the City Council established the Revised and Enhanced Neighborhood Sewer Reimbursement District Incentive Program through Resolution No. 01 -46 to encourage owners to connect to public sewer within three -years following construction of sewers; and WHEREAS, Council has directed that additional incentives should be made available to encourage owners of large lots to promptly connect to sewers once service is available. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Conner that: SECTION 1: In addition to the incentives provided by Resolution No. 01 -46, any person whose reimbursement fee exceeds $15,000 and wishes to connect a single family home or duplex to a sewer constructed through a reimbursement district may defer payment of the portion of the reimbursement fee that exceeds $15,000, as required by Section 3 of Resolution No. 01 -46, until the lot is partitioned or otherwise developed in accordance with a land use permit. The land use permit shall not be issued until payment of the deferred atnount is made. The Annual Fee Adjustment required by TMC Section 13.09.115 shall not apply to payment of this deferred amount. SECTION 2: Lots that qualify under Section 1, within reimbursement districts that have exceeded the three -year period for connection, and have not connected to sewer can connect the existing structure, pay a- reimbursement fee of $6,000,- and - defer payment of the portion of the reimbursement fee that exceeds $15,000 if connection to the sewer is completed within one year after the effective date of this resolution. SECTION 3: Vacant lots improved with a single family home or duplex during the term of the reimbursement district shall qualify for the provisions of Resolution No. 01 -46, pay $6,000 if the fee exceeds that amount, and may defer payment of the portion of the reimbursement fee that exceeds 515,000 as provided by Section 1. SECTION 4: Vacant lots that are partitioned, subdivided, or otherwise developed during the life of the reimbursement district shall qualify for the provisions of Resolution No. 01 -46, shall pay a reimbursement fee of $6,000, and shall pay any amount due over $15,000 at the time of development. The Annual Fee Adjustment required by TMC Section 13.09.115 shall not apply to payments made under this section. SECTION 5: The owner of any lot for which deferred payment is requested must enter into an agreement with the City, on a form prepared by the City Engineer, acknowledging the RESOLUTION NO. 03- 5,3 Page 1 owner's and owner's successors obligation to pay the deferred amount as described in Section 1. The City Recorder shall cause the agreement to be filed in the office of the County Recorder to provide notice to potential purchasers of the lot. The recording will not create a lien. Failure to make such a recording shall not affect the obligation to pay the deferred amount. SECTION 6: Any person who qualifies under Section 1 and has paid a reimbursement fee for the portion of the reimbursement fee in excess of $15,000 is entitled to reimbursement for that amount from the City upon request. The amounts to be reimbursed and the persons to be paid shall be determined by the Finance Director and approved by the City Manager_ There shall be a full explanation of any circumstances that require payment to any person who is not an original payer. Any person requesting a refund must sign an agreement similar to that described in Section 5 acknowledging the obligation to pay the refunded amount upon partitioning or developing the lot. SECTION 7: The Sanitary Sewer Fund continues to remain the funding source for the Neighborhood Sewer Reimbursement District Program and shall provide the funding for the installation costs over $6,000 up to a maximum of $15,000 per connection and for any deferred payment permitted by this resolution. SECTION 8: This resolution is effective immediately upon passage. f -fit PASSED: This 1 I day of CC-40122.)--L__: 2003. • -Mayor City of Tigard Craig E. Dirksen, Council President ATTEST: ( 79 City Recorder - City of Tigard �} t.lctgtpmpti nta:tsrlrtmt 4:LNs4tylshn. n 01-40 auv 20 0Thc1 14 0.l mvr n70 -14-c xJ00 n to as 1 -e tc<foc RESOLUTION NO. 03- 55 Page 2 Agenda Item # Meeting Date an . 27 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda, Title Approval of Heritage Tree Nomination. Prepared By: Todd Prager Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall City Council vote to approve Heritage Tree status for an Oregon white oak at 11625 SW Pacific Highway (White Oak Village Subdivision)? STAFF RECOMMENDATION Approve Heritage Tree status. KEY FACTS AND INFORMATION SUMMARY On April 16, 2007, the Planning Commission reviewed and approved the White Oak Village Subdivision. During hearings, the Planning Commissioners worked with the developer through the Planned Development process to reconfigure lots in order to better incorporate a 150 year old Oregon white oak into the project design. The Oregon white oak is native to the Tigard area, stands approximately 60 feet tall, has an 80 foot canopy spread, and is in excellent health. On September 18, 2008, the developer /owner of the subdivision, Len Dalton, with the assistance of his arborist, submitted a Heritage Tree nomination form for the oak to the City of Tigard. On October 1, 2008 the Tree Board unanimously voted to approve the oak for Heritage Tree status following a report from the City Arborist recommending approval. Section 9.08.030 of the Tigard Municipal Code requires City Council approval for the designation to be complete. OTHER ALTERNATIVES CONSIDERED Not approve Heritage Tree status. CITY COUNCIL GOALS Goal No. 4: Promote and honor good citizenship in Tigard. ATTACHMENT LIST Attachment 1: Photo of Oregon white oak at 11625 SW Pacific Highway Attachment 2: Memo dated 949 -08 presented by the City Arborist to the Tree Board on October 1, 2008 Attachment 3: Excerpts from October 1, 2008 Tree Board meeting minutes regarding Heritage Tree approval. Attachment 4: Heritage Tree Designation and Preservation Agreement (to be signed by the Mayor and property owner upon approval) Attachment 5: Declaration of Restricting Covenant (to be signed bythe Mayor and property owner upon approval) FISCAL NOTES N/A 1: \ LRPLN \Council Materials \2009 \AiS approval of Heritage Tree Nomination - -- ` • ` � | ATTACHMENT • 4. • 4 ..,,,,,, 1,.* ,.1 .. .. i :„.- ,,, . . ....411*- .. i „ .,...-...,. • ., .. .. .,..,. .... .. _,..... ..,,,.. ... . .., ',- . ..,...„ ...... ,s„.......„ ,,,,„..„, , .... ..., ..„....„. : , . . ,,, ... a „ ....... ,:: ... 4 . ,....: , ,..?„.,„ .. . , • • . , . , . . ........„,.. Ir ,...... '` - -I I ' ." • -, ‘ " " ,:"'"` . . 4 . fil _.-"I'. ..,. .I.1.4 ° , xi .,...- . - ..- , , - . I IF . 1 1 1114, ...., 4, _ ... , ,„ „,,,/,' .• "f ..,.,... 7... ..*,-.'-'" -.‘" :II , - .1`.. ' '..14,-." - - 1 44 , 1 ,, • „ Lilt. 411C.II. \ •",,, s 1, ,,,!:_., ,..: , 1* _ . 44 1,,,,,Itgt.' 4 ..il...1 7 :.,' 1 7 ":.: 1., :. . 1.''''' .° Ora"' - ' ''''''.4% ,, - ',*:;,': c - ir -, , ; 1 4-..,,s4 0 `: :14% "i-. ' , ne ,,-; le - v o ,..„----kti — — -,,...„ , ‘ ,....,,•,.. .,, , „ „„....,... •„,, , . ....._ „ ,., %, „....... .... r : , .........„ ., , , . at ■ ' • . ,-- at.). 4, *41_,:, - - ..,•-•". . kir - ,;.., rt, lt, " i Oritirc % ji-7 . ": • # x ''"‘"•,,, . ,p. ' , - ,'C!", . ' • . i k \ , . ....+_": 4, I. 7 .* 11 ": t.-V. /■41 . r '4. ikfri \ ‘,14 - , , . .° L 1 -:.-- ,•;---.- • • e1;9•1, II:14 ATTACHMENT 2 u1 : MEMORANDUM 3 ':` ra .� ha-G A A.Jr. . C d „ail, TO: Tigard Tree Board FROM: Todd Prager, Associate Planner /Arborist RE: Heritage Tree Nomination DATE: September 19, 2008 I. Introduction and Summary On September 18, 2008, I received a Heritage Tree Nomination Form prepared by Mr. Philip Hickey on behalf of Mr. Len Dalton (Exhibit A) for an Oregon white oak (Quercusgar Cana) located at 11625 SW Pacific Highway in Tigard. As required by Chapter 9.08 of the Tigard Municipal Code, I visually inspected the tree and prepared a report analyzing whether the tree complies with the requirements for Heritage Tree designation. After considering this report, and any testimony by interested persons, the Tree Board shall vote on the nomination. The vote shall be based on the approval criteria listed in section 9.08.030(3) of the Code. Based on my visual inspection, I found that the tree meets the criteria for designation as a Heritage Tree and is of landmark importance due to its age, size, species, and horticultural quality. Therefore, I recommend the Board vote to approve Heritage Tree status. II. Analysis The Heritage Tree approval criterion listed in section 9.08.030(3) consists of two main components which have been excerpted and addressed below. "(A) The tree or stand of trees is of landmark importance Flue to age, side, species, harrierrltrrra/ quality or historic importance,'' The Oregon white oak at 11625 SW Pacific Highway is of landmark importance and provides a strong contribution to Tigard's sense of place. The tree is of considerable size with a height of 60 feet, a canopy spread of 80 feet, and a trunk diameter of 47 inches. The species is significant because it is native to Tigard, and the tree has a noteworthy age of over 150 years. The horticultural quality of the tree is excellent due to its symmetrical, healthy canopy that recently received professional pruning under the supervision of a certified arborist. "(B) The tree is not irreparably damaged, diseased, hatiardaus, or unsafe, or the applicant is willing to have the tree treated by an arborist and the treatment will alleviate the damage, disease or hatiard." Page 1 of 2 Based on my visual inspection of the tree, there are no signs of significant damage, disease, or safety hazards. It was recently pruned under the supervision of a certified arborist, and currently appears to be in excellent condition. III. Additional Information The Oregon white oak at 11625 SW Pacific Highway will form the centerpiece of the White Oak Village Subdivision. Careful site planning has allowed it to be incorporated into an open space tract for the benefit of subdivision residents, neighbors, and public as a whole. The oak is currently protected from construction activities with chain link fencing and other tree preservation techniques. It will continue to be carefully monitored twice a month by certified arborists until construction is complete. When viewing the tree, please be aware of construction activities and exercise caution. The tree is best accessed from the end of 74` Avenue off of Spruce Street, near 11005 SW 74 Avenue. IV. Conclusion and Recommendation In conclusion, the Oregon white oak at 11625 SW Pacific Highway meets the approval criteria for a Heritage Tree. Its old age, large size, native species, excellent health, and high horticultural quality combine to make it of landmark importance. It has been incorporated into the site design of a residential development, and will become a living legacy for future generations. I recommend that the Tigard Tree Board vote to approve Heritage Tree status. ATTACHMENTS: EXHIBIT A: Heritage Tree Nomination Form and Supporting Documents Page 2 of 2 ATTACHMENT 3 City of Tigard • 'TIGARD Tree Board — Minutes MEETING DATE: October 1, 2008, 6:30 -8:00 p.m. MEETING LOCATI ©N: Tigard Public Library, 2nd Floor Conference Room, 13500 SW Hall Blvd., Tigard, OR 97223 Members Present —Janet Gillis, Kandace Horlings, Tony Tycer, David Walsh Members Absent —Matt Cleino, Dennis Sizemore, Rob Callan Staff Present — John Floyd, Todd Prager Visitors — Harry Reid, John Frewing, Phil Hickey Deliberations and Vote on Herita eg Tree Chairwoman Gillis then shifted the discussion to the Oregon white oak that is the subject of a Heritage Tree nomination by Phil Hickey on behalf of Len Dalton. Mr. Tycer noted that he was pleased with this nomination as native trees are significant and an important component of Tigard's urban forest. Mr. Hickey agreed noting that native trees are inherently well adapted for the area. David Walsh then asked Mr. Hickey about the status of the White Oak Village subdivision (the property on which the nominated tree exists). Mr. Hickey said that no homes had yet been built there but that the tree is being well protected with chain link fencing and regular arborist monitoring. Mr. Walsh added that the white oak in question was intended to be the focal point of the subdivision, and that he and other members of the Planning Commission worked with the developer to arrange the development accordingly. Mr. Walsh was pleased with the results of the subdivision layout, and thought making the white oak a heritage trees will provide a good example of how developers can utilize trees to enhance their products. Mr. Tycer asked Mr. Hickey how the tree would be protected after construction. Specifically, Mr. Tycer noted that problems can occur when landscapers and other contractors disturb the root zone when construction is complete. Mr. Hickey responded that the City and project arborist do not allow intrusion into the root zone of protected trees unless approved by the City and project arborist prior to entry. Mt. Hickey noted that this TIGARD TREE BOARD MEETING MINUTES — October 1, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www.tigird- or.gov , Page 1 of 2 provision along with regular arborist monitoring of the site will be effective at preventing landscapers and other contractor's from damaging the root zone. John Frewing then asked who is the owner the property and the tree. Mr. Walsh and Mr. Hickey responded that the tree and land was incorporated into an open space tract that will be part of the subdivision. Mr. Tycer then asked Mr. Hickey if other trees had been preserved in the subdivision. Mr. Hickey responded that there was one Douglas -fir on site and a number of pines on the neighboring property that were being preserved. He added that the site was predominantly an open field prior to development. At 6 :48pm the Board unanimously voted to approve heritage status for the tree. TIGARD TREE BOARD MEETING MINUTES — October 1, 2008 City of Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503 -639 -4171 1 www. tigard- or.gov 1 Page 2 of 2 ATTACHMENT 4 Heritage Tree Designation and Preservation Agreement Upon acceptance by the Tigard City Council, White Oak Village, LLC, the owner of the following described property, agree that a certain tree thereon and more fully described herein shall be placed on the City of Tigard's list of Heritage Trees and thereafter preserved and protected. We recognize and agree that placement on this list is due to the landmark importance of the tree due to age, size, species, horticultural quality or historic importance of such tree and its retention will not interfere with the use of the property upon which it is located. The property on which the tree is located is described on the records of the Washington County Department of Assessment and Taxation as: 1S136CA01700. The species of the tree to be preserved is Oregon White Oak (Q'ueraisganyana). The tree is more particularly located at approximately 93' south of the northern property line and 2' west of the eastern property line. The tree is identified as Tree #19 in the White Oak Village Subdivision (SUB2006- 00010) and is located in a common area of the subdivision plat. As owner of the property and the tree, I recognize and agree that this Heritage Tree designation does not affect my title and, therefore, we will indemnify and hold the City harmless from any claim which challenges this designation. We also understand and agree that tree maintenance, care and /or pruning continues to be my responsibility as the property owner and not the City's, and that we will, to the best of our ability, preserve the tree from disease and death. Finally, I agree to forfeit any exemption we may have from the Tigard Municipal Code which might otherwise permit us to cut down the tree. This forfeiture of exemption does not prohibit us from requesting removal of the designation of Heritage tree in accordance with section 9.08.060 of the Tigard Municipal Code. The covenants and conditions in this agreement shall run with the land and shall bind ourselves, as well as our heirs, successors and assigns and this document may be filed in the County Recorder's Office. BY: Date (owner's name) BY: Date (owner's name) Approved and accepted by the Tigard City Council this day of , 20 CITY OF TIGARD, OREGON BY: Mayor BY: City Recorder 50014- 36792 1- 27- 09Atradnnenl 4 Approval of Heritage 'free NarninatiarrWdl. 12 9 2008 ATTACHMENT 5 Recording Information Name of Instrument: Declaration of Restrictive Covenant — Heritage Tree #3 Grantor: White Oak Village, LLC Benefited Party: City of Tigard After recording, mail to: City of Tigard, Attn: City Records 13125 SW Hall Blvd., Tigard, OR 97223 No change in Tax Statement Mailing Address Declaration of Restrictive Covenant a Heritage Tree #3 Comes now White Oak Village, LLC ( "Grantor ") and, pursuant to the Heritage Tree protection provisions of the Tigard Municipal Code, hereby desires and does declare the following restrictive covenant(s) upon the following described Real Property, in compliance with terms, conditions, and provisions of the City of Tigard regulations relating to Heritage Trees: Real Property* Subject to Restrictive Covenant: Address: 11645 SW Pacific Highway, Tigard, OR 97223 • Tax Lot: 1S136CA01700 General Location of the Heritage Tree on Real Property: The Oregon White Oak (Quercusgarryaua) Heritage Tree is approximately 60' tall and 80'wide. It is generally located at approximately 93' south of the northern property line and 2' west of the eastern property line. The tree is identified as Tree #19 in the White Oak Village Subdivision (SUB2006- 00010) and is located in a common area of the subdivision plat. *Address, Tax Lot number, property lines, and tree description are per January 2008 City maps and records. Restrictive Covenant(s): 1. The tree located upon the Real Property and accepted by the City of Tigard's Tree Board and approved by the City Council on January 27, 2009 as a "Heritage Tree," (as defined by the Tigard Municipal Code Section 9.08.010,) shall hereafter be protected as a "Heritage Tree" in accordance with Tigard Municipal Code Section 9.08, and all regulations thereto. Grantor covenants not to remove the Heritage Tree except as permitted by said Tigard Municipal Code Section 9.08. The covenant shall run with the land and be binding upon the Grantor, Grantor's successors and assigns and shall be a perpetual covenant provided, however, that this Covenant may be released and discharged by recording a document extinguishing this Covenant, executed by the City of Tigard, in the Official Records of Washington County, Oregon. The undersigned Grantors hereby covenant and represent to the City of Tigard that Grantor is the fee title owner or contract vendee of the Real Property and that this Declaration is executed pursuant to lawful authority if Grantor is an entity. Declaration of Restrictive Covenant — Heritage Tree #2, Page 1 of 2 Grantor: By: Name: Title: Date: State of County of ss. Date: Subscribed and Sworn to before me by (Individual) as his /her voluntary act and deed. Notary Public of My Commission Expires Declaration of Restrictive Covenant — Heritage Tree #2, Page 2 of 2 Agenda Item # Meeting Date January 27, 2009 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue /Agenda Title Periodic Review Evaluation and Work Program or Prepared By Darren Wyss Dept Head Approval: 1 City Mgr Approval: ISSUE BEFORE THE COUNCIL Should Council approve the Periodic Review Evaluation and Work Program and direct City staff to submit the documents to the Oregon Department of Land Conservation and Development? STAFF RECOMMENDATION That Council, by motion, approves the submittal of the Periodic Review Evaluation and Work Program to the Oregon Department of Land Conservation and Development. KEY FACTS AND INFORMATION SUMMARY Periodically, cities and counties are required to evaluate their comprehensive plans and land use regulations through a process called periodic review (ORS 197.628 -644 and OAR 660, Division 25). This process ensures that a jurisdiction's comprehensive plan and land use regulations continue to provide for the growth management and development needs of the community. This periodic review process also ensures that plans are consistent with the Oregon Revised Statutes, Oregon Administrative Rules, programs of state agencies, and the statewide land use planning goals. On May 20, 2008, the Oregon Department of Land Conservation and Development (DLCD) notified the City of the commencement of periodic review for Tigard. DLCD is tasked with overseeing the process and focuses periodic review on economic development, needed housing, transportation, public facilities and services, and urbanization. The City is in a unique position during this periodic review, as a significant amount of time and effort was just spent to complete an update of its Comprehensive Plan. This update was coordinated with DLCD and state and regional partners, so an extensive periodic review work plan is not anticipated. Nonetheless, some additional work is needed to ensure that the City's vision for its future can be implemented. This includes an update of the Tigard Transportation System Plan (TSP), updating the Tigard Public Facility Plan (PFP), and performing an Economic Opportunities Analysis (EOA). These are typical tasks performed during a jurisdiction's periodic review and will provide the necessary findings far any future changes to the City's land use program. For example, zoning trap amendments require the support of transportation and public facility capacity findings, which will be found in the updated TSP and PFP. Potential redevelopment of underutilized industrial or commercial lands would use the EOA to provide the analysis to potentially amend allowed uses and would also need the capacity findings from the TSP and PFP. Periodic review includes tree steps. First, an evaluation of the comprehensive plan and land use regulations takes place to determine what, if any, changes are needed. Second, a work program is developed - with scheduled tasks to be followed to make the necessary changes. Third, the work program is carried out. 1: \U P12.4 \Council M; t enals \3[IU'9 \1- 27- U91'criodicRcviewl valuation A1S.doc The City completed the evaluation in November 2008 using the DLCD evaluation checklist (Exhibit A). State statute requires the City to provide an opportunity for interested citizens to participate in the evaluation. The City accepted comment on the evaluation at the November 19, 2008 meeting of the Tigard Committee for Citizen Involvement (CCI) and at the January 5, 2009 meeting of the Tigard Planning Commission. No oral comments were submitted at the meetings, but written comments were submitted from two individuals (Exhibit A, Attachments 4 and 5). City staff prepared responses to the comments and determined the comments required no specific work program tasks. The City has also provided the opportunity for the Periodic Review Assistance Team (PRAT), comprised of state agencies and regional partners, to submit comments on the evaluation. Five members of the PRAT submitted comments (Exhibit A, Attachments 1, 2, 3, 6, and 7), to which City staff prepared responses. Based on the City's evaluation and comments submitted by citizens and PRAT members, staff developed a periodic review work program (Exhibit B). Again, since the City just spent a significant amount of time and effort to complete an update of its Comprehensive Plan, an extensive work program is not needed, but one that will provide the findings necessary for the implementation of City goals and the community vision. The January 27, 2009 meeting is a chance for Council to accept additional citizen comments, ask questions about the evaluation and work program, and direct staff to either submit the documents to DLCD or modify them before submittal. OTHER ALTERNATIVES CONSIDERED 1. Approve the Periodic Review Evaluation and Work Program and direct staff to submit to DLCD. 2. Modify the Periodic Review Evaluation and Work Program and direct staff to submit to DLCD. CITY COUNCIL GOALS Implement Comprehensive Plan Implement Downtown Urban Renewal Pursue Opportunities to Reduce Traffic Congestion in Tigard Seek to Improve Highway 99W Corridor ATTACHMENT LIST Exhibit A: Tigard Periodic Review Evaluation Exhibit B: Tigard Periodic Review Work Program FISCAL NOTES The primary fiscal expense to the City will be staff time and materials. The City will be eligible for Periodic Review Assistance Grants and Technical Assistance Grants awarded by the Oregon Department of Land Conservation and Development to fund the larger tasks identified in the work program (e.g. Economic Opportunity Analysis and Wellhead Protection Plan). The City previously secured a Transportation and Growth Management (TGM) grant to fund the task of updating the Tigard Transportation System Plan (to be completed in calendar year 2009). ]: \].RPLN \Council Mac:nals \211119 \1 -27-19 PerindicReviewFvaluation ALS.dor 2 EXHIBIT A City of Tigard Periodic Review Evaluation (DLCD checklist questions) ,. January 13, 2009 1 � T, i ' The City of Tigard undertook a complete update of its Comprehensive Plan, with the exception of Goal 12 which will be updated along with the Tigard Transportation System Plan, during the three - year period of 2006 through 2008. The process was completed through of a series of Post Acknowledgement Plan Amendments (PAPA) as allowed by state law. This was the first complete update of the City's original 1983 Plan. The goals, policies, and recommended action measures included in the document take into account the broad range of changes that have occurred since the original Plan was adopted and acknowledged by the state 25 years ago. These current conditions and projected trends are summarized in the Tigard 2007 Resource Report, which provides the substantive factual basis for many of the Plan chapters. Citizen involvement was an integral element in the update of the Plan. The citizen involvement program included many community meetings and public hearings, as well as considering relevant findings from past citizen surveys and 10 years of citizen engagement associated with the Tigard B goad Tomorrow visioning project. Through these efforts, values and attitudes of Tigard's citizens were incorporated into the updated Cis of Tigard Comprehensive Plan. The update process was coordinated with the Department of Land Conservation and Development and the City's state and regional partners. The City feels the new Comprehensive Plan text language complies with state and regional plans and programs, and the statewide planning goals. The City spent a significant amount of time and effort to complete this update, and it does not anticipate a need for an extensive periodic review work program. None the less, same additional work is needed to ensure continued compliance. The Oregon Department of Land Conservation and Development Periodic Review Survey Checklist is found below with City responses included. Comments submitted by Periodic Review Assistance Team members and Tigard citizens, with City staff responses, are also appended. Attachment 1: Oregon Department of Human Services Comments /City Staff Response Attachment 2: Oregon Water Resources Department Comments /City Staff Response Attachment 3: Oregon Department of Environmental Quality Cornrnents /City Staff Response Attachment 4: Mr. Rhys Konrad Comments /City Staff Response Attachment 5: Ms. Sue Beilke Corninents /City Staff Response Attachment 6: Oregon Department of Land Conservation and Development Cornrnents Attachment 7: Metro Cornrnents Periodic Review Evaluation 1 City of Tigard Factor 1: There has been a substantial change in circumstances including but not limited to the conditions, findings, or assumptions upon which the comprehensive plan or land use regulations were based, so that the comprehensive plan or land use regulations do not comply with the statewide planning goals relating to economic development, needed housing, transportation, public facilities and services and urbanization. 1. Does the economic development element of the comprehensive plan need to be updated? The Tigard Comprehensive Plan Goal 9: Economic Development goals, policies, and recommended action measures were updated through the post acknowledgement plan amendment (PAPA) process during the period 2007 -2008. This was part of an overhaul of the entire Plan, one that was needed as the previous Plan language was predominately from the original document adopted in 1983. The old language did not reflect current conditions and circumstances in Tigard and the Metro region. It also did not reflect the aspirations and values of the community and was inconsistent with available data. In 1997, Metro assigned Tigard an employment target of 17,801 new jobs by the year 2017. During the subsequent 10 years, Tigard only added 3,800 jobs in the community. If jobs are added at the same rate for the next 20 years, Tigard will not reach its Metro target. However, the Metro employment target is out of sync with the Oregon Department of Employment data that projects Tigard's employment may only grow by 13,000 jobs by the year 2024. The discrepancy needs addressed. Regardless, not attaining the Metro employment target is significant for the well -being of the community. Tigard is not at a lack for jobs, but a realistic employment allocation will be an issue that Tigard must address with Metro as it updates the household and employment data for the upcoming urban growth boundary expansion analysis. Because Tigard is "land- locked" it is not likely that substantial industrial /employment lands will be added to the City except that which occurs through redevelopment or refill activities. So the addition of a substantial number of new jobs is possible. The City has an adequate supply of commercial land available for both office and retail and services employment. However, a concern for the City is the supply of buildable industrial lands. Roughly 66 acres remain with no heavy industrial zoned land available. The largest section of light industrial and industrial park is owned by one individual and both have development constraints, primarily related to transportation. Tigard is also profoundly affected by the regional economy as there are more jobs in Tigard than residents over the age of 16 in the workforce (State of Oregon Employment Department, 2006). For example, some 70% of residents commute outside the city for work, making Tigard a net attractor of commuters. Tigard is interested in ways to: 1) enhance job density, especially in its light industrial districts compared to what exists today; 2) promote redevelopment of the Tigard downtown into a high Periodic Review Evaluation 2 City of Tigard density employment /housing mixed use urban center; 3) increasing employment potential within the 360 acre Tigard Triangle area; and 4) promoting intensive redevelopment along Highway 99W that would be associated with the provision of high capacity transit. New land use tools that allowed /promoted greater employment densities would be the first step toward achieving these objectives. The City has undertaken a basic evaluation of comrnercial and employment lands, businesses and land -use characteristics, employment, income, and payroll characteristics, and future land use needs to the year 2027. A. Does new information on national, state, or local economic trends show any changed circumstances since the plan was last updated? Yes, an Economic Opportunities Analysis (EOA) would be appropriate. Has the city requested technical assistance and information available from Metro? Yes. Further, does Metro's economic forecasting or trends information need to be incorporated into the plan? Not sure, as Metro is updating the information and the City will need to assess the need to incorporate findings into its Plan once it is completed. The City needs to perform an EOA and if Metro information is available, it will get incorporated. B. Has there been a change in your community's assessment of the types of industrial and commercial businesses that are most likely to develop in your area? No, but this is information that will be reviewed through an EOA. Does your community have sufficient buildable sites that are suitable for these types of uses? Don't know, but the completion of an EOA will provide direction. C. Is your plan out- of-date regarding an accurate inventory of suitable industrial and commercial sites? Yes, but this is information that will be reviewed and updated as necessary during the completion of the EOA. Periodic Review Evaluation 3 City of Tigard D. Does the inventory of commercial and industrial land identify sites that are available now or can be made available quickly? No, and this information will be updated as part of the EOA. That is, does the inventory address a short -term supply of employment land (i.e., ready for construction within one year of application for building permit or request for service extension)? No, and this information will be updated as part of the EOA. E. Does the inventory identify sites needing additional attention in order to make them suitable for industrial or commercial uses (e.g., wetland delineation, transportation improvements, provision of water or sewer)? Yes, but this is information that will be reviewed and updated as necessary during the completion of the EOA. F. Are there sites zoned industrial that are unlikely to develop because of transportation access issues, environmental factors, topography, or other constraints? Yes, transportation is the primary constraint to developing the economic potential of existing lands and increasing employment density. G. Does your community have an insufficient supply of industrial and commercial sites that can be served by public facilities projects, either existing or scheduled to be built within the next five years? Yes, transportation is the primary constraint to developing the economic potential of existing lands and increasing employment density. H. Has your community lost suitable industrial sites through rezoning for other uses? No. 1. What plan or regulatory amendments are needed to respond to changes in economic development trends in your community? Don't know, but an EOA will provide direction. J. Has your city coordinated with Metro regarding employment allocated to your community? Periodic Review Evaluation 4 City of Tigard Yes, and Metro is currently updating its population and employment projections and Tigard is participating in the efforts. Results will need to be incorporated into City plans as needed. One important point is that Tigard is primarily a community of commuters. More than 70% of the City's workforce commutes outside the city and a significant portion of commuters come to the city to work in industrial and commercial venues. Any new economic analysis needs to fully consider the interrelationships of the various parts of the Portland Metro economy. Conclusion: The City will need to update its Transportation System Plan (scheduled for calendar year 2009) and complete an Economic Opportunities Analysis in order to address factors 1, 1A, 1B, 1C, 1D, 1E, 1F, 1G, 11, and 11. In addition, the City must coordinate with Metro to address the relatively slow growth of employment as related to Metro's total employment allocation numbers for the City. 2, Does recent information on population and housing trends suggest a need to update your comprehensive plan or land use regulations? The City has undertaken an inventory and analysis of existing housing conditions. This inventory has determined that Tigard meets the Metropolitan Housing Rule that mandates the opportunity for an overall density of 10 or more dwelling units per buildable acre and sufficient buildable land to provide the opportunity for at least a 50/50 mix of detached /attached housing. Furthermore, the City has determined that it is on track to meet its 1994 Metro Title 1 housing capacity target of 6,308 additional dwelling units. During the period from 1994 to 2006, a total of 3,565 dwelling units (single- family and niuld- family) were added to Tigard's housing stock. This leaves a total of 2,743 additional units to accommodate and the City has determined that existing vacant and available land is sufficient to meet that need. No adjustments to the City's land use codes or maps are needed at this time. Housing affordability studies show the whole Portland Metro region's housing prices escalated rapidly during the period of 2000 to 2005. During the same period, wages grew much more slowly. In Tigard, housing prices have increased consistently along with the region and single - family housing prices have outpaced the purchasing ability of those who make the median- family income. This is a broad state and Metro issue and needs to be addressed on a regional basis due to the interrelationship - with economic needs in the region. Although Tigard predicts meeting its Metro Title 1 housing targets, the ability to accommodate longer -term housing needs has limitations associated with Tigard being "land- locked" by unincorporated development. However, the City has interest in the development /refill of housing within the Washington Square Regional Center and the Tigard Triangle. Both have mixed use zoning in place to accommodate high density housing. The Tigard downtown also has potential to accommodate a significant increase in housing capacity over what currently exists. The City has been focused on the redevelopment of its downtown for a couple of years and residential housing opportunities remain a primary focus of the planning. Finally, land adjacent to Highway 99W has the Periodic Review Evaluation 5 City of Tigard potential to accept high density housing if high capacity transit is available at some point in the future. This would include some rezoning, but the City will not pursue such amendments until the final decision is made on the future locations of high capacity transit. Tigard has developed affordable housing strategies consistent with Metro proposals and has a variety of land use districts and implementing regulations to provide a wide variety of housing opportunities. A. Has the city adopted a population projection coordinated by Metro? Yes, but Metro is currently updating employment and housing growth projections and the City is coordinating with Metro to identify "aspirational" projections. The City anticipates increased population targets for Downtown Tigard and will need to incorporate these new growth projections into its Comprehensive Plan. B. Has the distribution of household incomes remained consistent in the community since the housing element of the comprehensive plan was last updated? No, the City will re- evaluate household incomes and land use policies and regulations during Periodic Review. C. Are the costs of new housing units affordable based on projected household incomes? No, the City will re- evaluate housing affordability and land use policies and regulations during Periodic Review. D. Does the city provide the types, locations, and densities of housing needed by all of its residents? Yes, the City's Comprehensive Plan and Zoning Maps provide the opportunity for an overall density of 10 or more dwelling units per buildable acre and sufficient buildable land to provide the opportunity for at least a 50/50 mix of detached /attached housing. F. Are buildable residential lands being developed at the rate projected in the comprehensive plan? Yes. F. is there significant difference between the gross amount of residential lands developed since the plan was last updated and what the plan data predicted? No. Periodic Review Evaluation 6 City of Tigard G. Has the city coordinated with Metro regarding the expected housing capacity for your community? Yes, the City has determined that it is on track to meet its 1994 Metro Tide 1 housing capacity target of 6,308 additional dwelling units. During the period from 1994 to 2006, a total of 3,565 dwelling units (single - family and multi - family) were added to Tigard's housing stock. This leaves a total of 2,743 additional units to accommodate and the City has determined that existing vacant and available land is sufficient to meet that need. No adjustments to the City's land use codes or maps are needed at this time. H. Are your zoning and development ordinances well organized and user-friendly? Yes. Are your residential development and design standards for needed housing clear and objective? Yes. When did your community last evaluate its development processes and standards? 1997. However, a list of omnibus code amendment needs have been accumulating over the years and the process to incorporate these amendments has started outside of Periodic Review and will not be incorporated into the work program tasks. Are there provisions that should be amended or eliminated to better reflect your community's vision? No, the community vision for Downtown Tigard is not yet incorporated into the land use regulations, but the process has begun outside of Periodic Review and will not be incorporated into the work program tasks. 1. Have all of your ordinances been amended to fully comply with the Federal Fair Housing Act and state manufactured home statutes? Not sure, the City will need to perform a thorough analysis of the ordinances to evaluate compliance. J. Does your community have minimum density requirements for each zoning district? Does your community have a minimum average density policy for overall residential development? Periodic Review Evaluation 7 City of Tigard Yes, there is an 80% minimum density requirement as outlined in Metro Title 1 and the City has the capability to meet its Metro Housing Target. No, the community doesn't have an overall density policy, but has the proper zoning in place to be in compliance with the Metropolitan Housing Rule that mandates the opportunity to have an overall density of 10 units per acre. K. Are the zoning ordinance densities consistent with the comprehensive plan? Yes, although the City needs to evaluate duplex lot sizes allowed in single - family residential zones to ensure consistency with comprehensive plan designations. L. Has the mix of housing types (Le., single-family and multi family) constructed since your last plan update been built as expected? Yes. Are the city's comprehensive plan designations and zoning code compliant with the Metropolitan Housing Rule (OAR 660, Division 7), particularly the requirements for minimum residential density for new construction? Yes, the City's Comprehensive Plan and Zoning Maps provide the opportunity for an overall density of 10 or more dwelling units per buildable acre and sufficient buildable land to provide the opportunity for at least a 50/50 mix of detached /attached housing. M. Have housing providers been successful in satisfying the housing needs of low income citizens and citizens with special housing requirements? No, in July 2006 there were 495 Tigard Households on the Washington County Department of Housing Services waiting list. Eighty-seven percent of these households make less than 30% of the annual median income. However, this number reflects a 37% decrease since 2002, when 677 households were on the waiting list. The decrease could be attributed to the inventory of affordable housing units increasing from 286 to 505 due to construction from mid -2001 to inid -2002. City will re- evaluate low income and special housing and land use policies and regulations during Periodic Review. if not, what actions need to be taken to address these needs? The City needs to take a more proactive role in working with developers and low - income housing providers to ensure these types of housing are available in the community. Zoning regulations are in place to allow the housing to be built, but the market has not dictated construction within Tigard up to this point in time. Periodic Review Evaluadon 8 City of Tigard N. Does the comprehensive plan include a thorough, up -to -date residential buildable lands inventory and housing needs assessment? Yes, the Tigard Buildable Lands Inventory was completed in 2006 and adopted in 2008. Does the buildable lands inventory include the housing capacity attributable to mixed use zones (see 660 -008 -0020 and 660- 007 - 0018)? Yes. Q. Is there a 20 -year supply of vacant or redevelopable buildable land or land with infill potential in the following categories? Seigle - family - Yes Multi - family - Yes Dorms, prisons, institutions - Yes Government - assisted -- Yes P. if a shortage exists in any of the categories above, how will the discrepancy be resolved? No shortage exists. Q. What plan or regulatory amendments are needed to respond to changes in population and housing trends in your community? The City does not anticipate any needed changes at this point in time. Conclusion: The City is in compliance with the Metropolitan Housing Rule and Metro Title 1 requirements. The City believes the current comprehensive plan map designations and zoning districts allow ample opportunity for a variety of housing types, sizes, and densities that have been, and will continue to, meet the community's needs. However, the City will need to evaluate factors 2A, 2B, 2C, 2H, 2I, 2K, and 2M to ensure current projections, land use policies, and land use regulations continue to meet the needs of the community. 3. Do the plan and ordinances adequately account for limitations on buildable lands from natural resources and hazards? Periodic Review Evaluation 9 Cit} of Tigard Yes, the removal of sensitive lands is part of the protocol when developing the Tigard buildable lands inventory. Also, the Sensitive Lands chapter of the Tigard Community Development Code addresses development and the regulations regarding natural resources and hazards. A. Have the plan and ordinances been updated to comply with OAR 660, Division 23 (Goal 5 Rule) regarding wetlands, riparian corridors, and wildlife habitat? Yes, the recent updates to the Plan ensure continued compliance with the Goal 5 Rule and the Sensitive Lands chapter (Title 18.775) of the Tigard Community Development Code regulates development impact on wetlands, riparian corridors, and wildlife habitat. The City has an adopted Local Wetlands Inventory (approved by Division of State Lands in 1997) and an adopted Significant Habitat Areas Map (developed as part of the Metro Tide 13: Nature in Neighborhoods Program). The City also implements the Clean Water Services Design and Construction Standards which mandates setbacks from all stream corridors within the City. B. Has the jurisdiction received any new, updated, or revised information regarding floodway or floodplain boundaries or geologic or other hazards that needs to be addressed in the plan? No, the Hazards chapter of the Tigard Comprehensive Plan is up -to -date and includes reference to the latest data available from FEMA and the Oregon Department of Geology. Conclusion: The City will not need to address natural resources or hazards during Periodic Review. 4. Are public facility and transportation plans and financing mechanisms adequate to accommodate planned growth in a timely fashion? Not sure, as circumstances in the community have changed since the Public Facility Plan and Transportation System Plan were adopted. By updating both plans, the financing mechanisms and the accosnznodation of projected growth will be analyzed and adjusted if needed. A. Has the jurisdiction been unable to provide services for development of residential and employment land according to the schedule in the public facilities plan? No, Tigard has continued to provide the needed services for development. However, the public facilities plan was adopted in 1991 and is out -of -date. Circumstances, such as the City taking over the provision of water, new agreements with Clean Water Services, and new stormwater and wastewater management and master plans, have changed and need to be addressed through an update of the City of Tigard Public Facility Plan. Periodic Review Evaluation 10 City of Tigard B. Have there been changes to any of the following conditions that were not anticipated by the public facilities or transportation systems plans? • Changes in population, housing, or employment = Urban growth boundary amendments ▪ Master plan updates ■ Major plan map or zoning amendments • Significant consumers or users that were not anticipated ■ Facility projects built or delayed • Other Yes, the public facilities plan was completed in 1991, is out -of -date, and relies on data and assumptions that have changed dramatically. It is in need of an update. The transportation system plan (TSP) was adopted in 2002 and incorporated into the Comprehensive Plan and land use regulations, but relies on data from the late 1990s. The TSP is scheduled for update during the 2009 calendar year and will be funded by a grant from the Oregon Department of Transportation. C. Have any of the conditions in (6) above changed to the extent that the plan or the project lists in a public facilities or transportation system plan need to be revised? Yes, both plans need updated. D. Does your list of short -term public facility projects need to be updated? No, the City updates its 5 -year Capital Improvement Plan on an annual basis. The information may need to be included in the update of the public facility plan. E. Does your community satisfy state and federal standards for the quality of water supplied, quality of water discharged from your treatment plant, and quality of storm water discharge? Yes, the Tigard Water Division conducts an annual quality test for the potable water supplied to the Tigard Water Service Area. The water meets or exceeds all federal and state drinking water standards. Clean Water Services (CWS) holds the Clean Water Act permits for wastewater and stormwater discharge and is currently in compliance with regulations. Tigard completes maintenance tasks and implements the CWS Design and Construction Standards as part of an Intergovernmental Agreement to ensure compliance with Clean Water Act standards. F. Are financing sources sufficient to cover the cost of capital construction projects? Not sure, by updating the public facility plan the City will be able to assess the overall financial needs for infrastructure funding. Periodic Review Evaluation 11 City of Tigard G. Do the financing sources need revisiting to meet future needs? What actions will be taken to address this issue? Not sure, an update of the public facility plan will be the first step in identifying need and potential sources of funding for planned capital construction projects. Conclusion: The City will need to update its Transportation System Plan (scheduled for calendar year 2009) and its Public Facility Plan in order to address factors 4, 4A, 4B, 4C, 4D, 4F, and 4G. 5. Is there new information affecting the comprehensive plan that has not yet been incorporated into the plan? Yes, Metro has a number of projects currently underway that could potentially need incorporated in Tigard's plans. They include: an update of the Regional Transportation Plan (RTP), updating the economic forecast and trends, performing analysis related to urban /rural reserves, and analysis relating to high capacity transit in the region. The City will need to follow the outcomes of these projects and act accordingly. Infor nation related to the R1'1' will get incorporated into the City's update of its Transportation System Plan in 2009. The City will submit a revised work program to DLCD if needed data is available more than nine months before end of Periodic Review. A. New information provided by state agencies is listed in the attached sheet. Does any of this information need to be addressed in your plan? if so, how? Yes, the Department of Human Seivices (DHS) and the Department of Environmental Quality (DEQ) have both submitted suggested work program elements to protect the City's ASR wells from contamination. Both recommend identifying the drinking water source areas (DSWA) for ASR wells #1, #2, and #3 and performing an inventory of potential contaminant sources (PCS) for each of the DSWA. They also recommend using the information to develop protection strategies for the ASR wells and are prepared to offer the City their assistance in the development and prioritization of such strategies. The Oregon Water Resources Department submitted a suggested work program task to incorporate technical analysis from the Lake Oswego /Tigard water right extension into the Comprehensive Plan. The City will work with Lake Oswego to identify the appropriate data. Copies of the letters are included as Attachments. B. Is there any other new information available from Metro or other sources relating to economic development, needed housing, transportation, public facilities and services or urbanization that needs to be included in your plan? Yes, Metro has a number of projects currently underway that could potentially need incorporated in Tigard's plans. They include: an update of the Regional Transportation Plan (RTP), updating the economic forecast and trends, performing analysis related to urban /rural reserves, and analysis Periodic Review Evaluation l2 City of Tigard relating to high capacity transit in the region. The City will need to follow the outcomes of these projects and act accordingly. Information related to the RTP will get incorporated into the City's update of its Transportation System Plan in 2009. The City will submit a revised work program. to DLCD if needed data is available more than nine months before end of Periodic Review. Conclusion: The City will need to incorporate RTP updates into its Transportation System Plan (scheduled for calendar year 2009). Other Metro studies and data may potentially need to be incorporated into the Comprehensive Plan and Community Development Code. The DHS, DEQ, and WRD suggested work program elements should be incorporated into the Periodic Review process. All of these projects will address factors 5, 5A, and 5B. 6. Have changes in local goals or objectives occurred since adoption of the comprehensive plan that require amendments to the plan or land use regulations relating to economic development, needed housing, transportation, public facilities and services or urbanization? No, the City recently finished a complete update of the Tigard Comprehensive Plan that incorporated current community conditions and values into the goals, policies, and recommended action measures. This update included hundreds of citizen volunteers hours committed to developing a vision for Tigard's future. A. For example, does the adoption of a regional economic development strategy or changes in economic opportunities necessitate modification of plan policies? Not sure, as Metro is currently working on updating the regional economic forecast and trends and the City is planning on performing an Economic Opportunities Analysis as part of Periodic Review. B. Are there new community goals or objectives (or changes to existing ones) that need to be addressed in the comprehensive plan? No, the City recently finished a complete update of the Tigard Comprehensive Plan that incorporated current community conditions and values into the goals, policies, and recommended action measures. This update included hundreds of citizen volunteers hours cornrnitted to developing a vision for Tigard's future. C. Are there goals, and objectives, or policies in the comprehensive plan that are no longer applicable and should be deleted or amended? Yes, a number of Goal 12: Transportation policies are very project specific and out -of -date. It would be advantageous to remove these from the Comprehensive Plan and replace them with relevant goals, policies and recommended action measures. Periodic Review Evaluation 13 City of Tigard D. Have all plan policies that obligate your jurisdiction to implement specific provisions of the future been carried out (e.g., a policy to complete planning for a wildlife habitat or historic resource when more complete inventory information is available)? If not, what additional planning work needs to be carried out in periodic review? Yes. Conclusion: The City will need to update its Transportation System Plan (scheduled for calendar year 2009) and perform an Economic Opportunities Analysis. The City may also wish to update the Transportation element of the Comprehensive Plan to remove unnecessary language before the completion of the TSP update. These projects will address factors 6A and 6C. -7. What major activities or events affecting land use have occurred that were not anticipated in the plan, but which may necessitate updating the plan? For example, did a major new employer site in your city, with unanticipated effects on roads, water, sewer, and /or housing supply? No unanticipated major activities have occurred that need to be addressed at this tune. Conclusion: The City will not need to address any unanticipated events affecting land use during Periodic Review. Factor 2: Decisions based on acknowledged comprehensive plan and land use regulations are inconsistent with the goals relating to economic development, needed housing, transportation, public facilities and services and urbanization. 1. Are land use decisions made according to your acknowledged comprehensive plan and land use regulations achieving the purpose and intent of Statewide Planning Goals 9, 10, 11, 12, and 14? Yes. A. Have prospective employers passed over the city because permitting procedures were too onerous or because approved plan changed have reduced or eliminated your supply of available and suitable employment sites? No. Periodic Review Evaluation 14 City of Tigard 8. Do your plan policies and zoning regulations provide for the housing needs of the residents of the jurisdiction? Are any housing types needed now or in the next 20 years not permitted in the jurisdiction? Are applications for needed housing getting denied because of discretionary approval criteria or conditional use permit requirements? The City's policies and development code are providing for a mix of housing types in the community that seems to be meeting the needs of the residents. The City allows all housing types anticipated to be needed over the next 20 years and has no issue with needed housing getting denied because of discretionary processes at this point in time nor does it anticipate such an issue in the future. C. Have developments permitted by your plan and code exceeded the capacity of transportation, water, sewer, or storm water management facilities? No. D. Do your plan and code allow development of inefficient land use patterns that increase the costs of public facilities and services and consume an unnecessary amount of land, such as through large minimum lot size standards, no maximum or average lot size standards, excessive on -site parking space requirements, excessive block length and street width standards, excessive yard setback and buffer standards, a predominance of large -lot single-family zoning, no mixed -use development, no provision for accessory dwelling units, or one -story height limits on commercial and industrial development? No, the City's policies and codes have been developed to promote the efficient use of land and the equitable provision of public facilities and services. Conclusion: The City's Comprehensive Plan and Community Development Code appear to be achieving the intent and purpose of the Statewide Planning Goals and the City will not need to address any decision - making protocols during Periodic Review. 2. Are any of your implementation measures inadequate to carry out the policies of the comprehensive plan relating to economic development, needed housing, transportation, public facilities and services and urbanization? For example, does your plan identify a targeted employer, but your industrial zone does not permit the use? Has your jurisdiction adopted a transportation system plan, but not implementing ordinances adequate to carry out the plan? No, the City's implementation measures are achieving the intent of the Plan policies. Periodic Review Evaluation 15 City of Tigard Conclusion: The City's regulations and plans appear to be achieving the implementation of the Comprehensive Plan policies and the City will not need to address these during Periodic Review. Factor 3: There are issues of regional or statewide significance, intergovernmental coordination, or state agency plans or programs affecting land use which must be addressed in order to bring comprehensive plans and land use regulations into compliance with the goals relating to economic development, needed housing, transportation, public facilities and services and urbanization. 1. Is the level of coordination between the city and county, other cities, special districts, and state and federal agencies adequate to effectively implement the comprehensive plan? Do your urban growth boundary management agreement and /or urban service agreements need to be updated? Yes, intergovernmental coordination has continued to improve over the past few years and the City feels it is adequate to implement the Tigard Comprehensive Plan. The City's service agreements are also up -to -date and do not need attention at this time as the Tigard Urban Planning Area Agreement (mandated by Goal 2 coordination requirements) was last updated in 2006 and the Tigard Urban Services Agreement (mandated by SB 122, ORS 195.065) was last updated in July 2006. The City is coordinating with Metro and ODOT on transportation issues and both agencies will be involved in the update of the Tigard Transportation System Plan in 2009. A. Do you share resources or facilities with other jurisdictions? Are these adequate for all the jurisdictions involved? Do you have agreements regarding allocation of resources, capacity, etc.? Yes, the wastewater treatment facility is operated by Clean Water Services and receives the material collected in the City's sanitary sewer system. The City participates in the Master Planning of the system and the last update found the facilities to be adequate for the anticipated growth within the service district. The City took over the provision of water from the Tigard Water District in 1994. As part of the transfer of responsibility, Durham, King City, parts of Tigard, and parts of unincorporated Washington County are served by the City of Tigard. The City coordinates with its partners in the Master Planning of the system and currently has adequate facilities to meet expected future demand, including the newly signed joint water agreement with Lake Oswego. The City also has agreements in place with its partners that outline the roles, responsibilities, and allocation of resources. Periodic Review Evaluation 16 City of Tigard B. What special districts provide services within your urban growth boundary? Are these special districts participating in your planning process? Does the city have management agreements with those special districts providing services within the urban growth boundary consistent with ORS 195.065? Clean Water Services, Tigard Water District, Tri -Met, Tualatin Valley Fire and Rescue, and Tualatin Valley Water District all provide services within the Tigard Urban Services Boundary. Yes, these special districts participate in the planning process through the review of both land use applications and legislative amendments. Yes, the City has a signed urban service agreement (last updated in 2006) with the special districts as required by ORS 195.065. C. Is the city /county urban growth management agreement functioning to adequately coordinate land use decisions inside the urban growth boundary? Yes, the coordination between the City and County is functioning as anticipated through the Tigard Urban Planning Area Agreement. Some issues exist concerning unincorporated development, but it is an issue that needs resolved at the regional level before malting any amendments to the City's Comprehensive Plan or Community Development Code. D. Are there other coordination issues that need to be addressed? No, not at this time. Conclusion: The City's coordination agreements are in place and functioning as intended. The City will not need to address coordination issues during Periodic Review. 2. What regional or state plans, programs, or issues affecting land use may call for amendments to the comprehensive plan in order to bring your plan and land use regulations into compliance with the statewide planning goals related to economic development, needed housing, transportation, public facilities and services and urbanization? A. Have you contacted appropriate state agencies to participate in your periodic review process? Yes, the evaluation will be reviewed by the Periodic Review Assistance Team comprised of representatives from the necessary state agencies. 8. Has a state agency notified you of an adopted plan or program affecting land use that needs to be addressed in your plan? If yes, what is the plan or program? Periodic Review Evaluation 17 City of Tigard Yes, the Department of Human Services (DHS) and the Department of Environmental Quality (DEQ) have both submitted suggested work program elements to protect the City's ASR wells from contamination. Both recommend identifying the drinking water source areas (DSWA) for ASR wells #1, #2, and #3 and performing an inventory of potential contaminant sources (PCS) for each of the DSWA. They also recommend using the information to develop protection strategies for the ASR wells and are prepared to offer the City their assistance in the development and prioritization of such strategies. The Oregon Water Resources Department submitted a suggested work program task to incorporate technical analysis from the Lake Oswego /Tigard water right extension into the Comprehensive Plan. The City will work with Lake Oswego to identify the appropriate data. Copies of the letters are included as Attachments. Are there housing needs identified in the statewide or county Consolidated Plan that have not been addressed in your comprehensive plan? No. C. Does the plan address the Regional Investment Strategy for your area? Are there actions needed to coordinate with or implement the strategy? No, the City needs to coordinate with Metro during the development of the Economic Opportunities Analysis and incorporate any Regional Investment Strategy into the work. Updates to the Comprehensive Plan or Community Development Code will be based on the outcome of the update. D. How has the city coordinated transportation issues with other local governments and the state? The City participates in the updating of the Regional Transportation Plan, as do all jurisdictions in the Metro area. The City is also scheduled to update its Transportation System Plan (TSP) in 2009 and as part of the scope of work will coordinate the involvement of ODOT, Metro, and surrounding jurisdictions as part of a technical advisory committee (TAC). The TAC will provide input on the issues and recommendations surrounding transportation. Does the plan contain strategies for dealing with access management, new commercial development accessed by state highways, or the potential impacts of any new major transportation system project? Yes, access management and design standards are in place. Additionally, the City recently completed the Tigard 99W Improvement and Management Plan that addresses issues related to Highway 99W, including access management, and intersection improvements. The Plan is being incorporated into the TSP and will also be used as findings in the update of the TSP in 2009. Periodic Review Evaluation 18 City of Tigard Does the TSP call for major improvements to state highways for which ODOT has not agreed that funding for the needed improvements are "reasonably likely" to be provided during the planning period? Yes, these will be looked at during the update of the Tigard TSP and will be coordinated with the Regional Transportation Plan projects list. Does the plan address the state's objective of reducing or stabilizing VMT (vehicle miles traveled per capita)? Yes, these policies and implementation measures will be reviewed and updated as necessary during the update of the Tigard TSP. The City is committed to reducing VMT and recognizes the importance of effective land use planning and providing multi -modal transportation options for the community. Promoting the planning and implementation of connected bicycle, pedestrian, and public transit is a priority for the City and essential in reducing dependency on the automobile. Conclusion: The City will need to update its Transportation System Plan (scheduled for calendar year 2009) and perform an Economic Opportunities Analysis. The DHS, DEQ, and WRD suggested work program elements should be incorporated into the Periodic Review process. All of these projects will address factors 2B, 2D, and 2E. Factor 4: The existing comprehensive plan and land use regulations are not achieving the statewide planning goals relating to economic development, needed housing, transportation, public facilities and services and urbanization. 1. What other issues relating to the periodic review standards need to be addressed within the scope of periodic review? The City needs to update the Community Development Code Chapter 18.320, Table 320.1. This table outlines the appropriate zoning conversion for properties that annex to the city. The table has not been updated since the implementation of the Washington Square Regional Center Plan and is missing several new zoning classifications adopted by Washington County. The City needs to evaluate and add the necessary Washington County zoning classifications and the appropriate City zoning that will be applied upon annexation. 2. What local issues related to economic development, needed housing, transportation, public facilities and services and urbanization would you like to address within your periodic review work program? The City cannot identify any other issues outside of what has previously been discussed. Periodic Review Evaluation 19 City of Tigard A. Has your jurisdiction been successful in complying with the statutory 120 -day time limit for final action on development permits? If no, what has been the cause of delays? Yes. B. Do you feel your plan and land use regulations are difficult to implement? Should steps be taken to streamline the plan, zoning ordinance, and permit process? No, the City feels the plan and regulations are working efficiently and effectively. There is no need at this time to streamline any of the adopted processes. Conclusion: The City's Comprehensive Plan and Community Development Code appear to be achieving the intent and purpose of the Statewide Planning Goals. However, the City will need to do some housekeeping to update Table 320.1 in the Community Development Code to ensure consistency with the Washington Square Regional Center Plan. Periodic Review Evaluation 20 City of Tigard ATTACHMENT 1 �Jype Department of Human Services � Public Health Division 'T-o59.: Theodore I;. I:ttictnl ctyl.i, Governor Dru kincr Water Program 444 A Street July 14, 2008 Springfield, OR 97477 (541) 726 -2587 Ext. 04 Jalu7 Goodrich Fax (541) 726 -2596 City of Tigard TTY-Non Voice (503) 731 -4031 13125 SW Hall Blvd Tigard, Oregon 97223 Subject: Periodic Review and the City's ASR wells John, The Oregon Department of Land Conservation and Development (DLCD) recently sent a letter to Mayor Dirkson notifying him that the City of Tigard was to begin the periodic review process. The Drinking Water Program of DHS was asked' by DLCD to submit recommendations for the City to consider during the review process with respect to their drinking water supply. 1 have enclosed the letter that I supplied DLCD for inclusion in the packet of information and instructions that the City will shortly receive. I want to draw your attention to the third item, that of Source Water Protection. The Drinking Water Program reconumends the City consider developing protection strategies directed towards ASR Wells 1, 2 and 3. The City has invested considerable funds towards the development of this field and adding a layer of protection would seem advisable. A key element of developing these strategies will be the update of the identification of the drinking water protection areas. The initial delineations were performed in early 2005, and at that time, the ASR wells were not fully incorporated in the model (see map within the enclosure). The Drinking Water Program is prepared to provide technical assistance in the City's efforts to accomplish this task. If you have any questions or comments, please feel free to contact me at the number above or by email at dennis.o.nelson rr,state.or.us. Sincerely, l 1 • ,Dennis Nelson Groundwater Coordinator C: Larry Eaton, GSI Water Solutions Enclosure • "Assisting People to Become Inrlepcnclent, Healthy and Stf An Equal Opportunity Employer If You Would Like This In An Alternate Format, Please Call (541) 726 -2587 ext. 21 June 23, 2008 To: City of Tigard From: Drinking Water Program Public Health Division - Subject: Periodic Review Evaluation -- Drinking Water Issues Cities should use this periodic review evaluation as an opportunity to evaluate their drinking water system. Three drinking water - related issues are provided to help focus the city's evaluation. Water System Planning. A city's Water System Master Plan and must be related to the Comprehensive Plan and land use projections. All public drinking water systems with at least 300 service connections are required to develop and maintain a current Water System Master Plan (OAR 333 - 061 - 0060). The city should determine what aspect of its Master Plan to implement during this planning period. The Master Plan should be updated during this planning period if: it will expire; changes in land use or projected population growth are not represented in the current plan; or, existing or projected changes or improvements made to the water system are not included the in the city's drinking water planning for future needs. If the city does not have a Water System Master Plan, the city should develop such a strategic document to guide the city's decision making about the quality and quantity of drinking water it serves. The city's Emergency Response Plan and associated Vulnerability Assessment must be evaluated, and if necessary, modified during the periodic review process. Work Program: Consider these issues under LCDC's Goal 11, Public Facilities. The city should assess its water system (source of supply, treatment, transmission, storage, and distribution) for adequate capacity to meet projected water demands under its Comprehensive Plan. When evaluation future water demands, consider such land use conditions as changes in population, high volume commercial and industrial users, service area, etc. The city should inventory those changes, assess the impact on the water system and prepare responses that satisfy those changes. With respect to water system security (required by the federal Bioterrorism Preparedness and Response Act of 2002), the city should update as appropriate the following aspects: security management, physical activity and security, chemical storage and use, personnel, computer system, etc. as defined in the State Model Emergency Response Plan (OAR 333 - 061 - 0064). Drinking Water Quality Compliance. Federal water quality standards under the Safe Drinking Water Act continue to be modified. The city should remain current on the status of existing and new monitoring requirements. Current monitoring expectations by the Department can be reviewed at the Drinking Water Program's webpage ( http:// oregon .gov /DHS /phldwp /index.shtrl). A city which has documented or on -going water quality problems has a special challenge to upgrade its drinking water system to meet those standards. Work Program: For this planning period, the city should devise strategies to maintain or attain compliance with the Safe Drinking Water Act standards for the long term. For the near teen, consider appropriate actions to mitigate or correct known contamination of its drinking water supply through Source Water Protection (see below). Source Water Protection: For this planning period, the city should consider the protection issue under LCDC's Goal 5, Resources. Specifically, the city should consider developing strategies to reduce the risk of contamination of their ASR drinking water sources, i.e., ASR Wells 1 and 2, and their proposed ASR Well 3 (not to be confused with emergency well 3). Work Program: The Department of Human Services Drinking Water Program provided the city with Source Water Assessment Report in June, 2005, which identified the drinking water source areas (DSWAs) for the City's sources, Wells 1 and 2, as well as Well 3, which is now used for emergency backup only. The DWP provided a detailed inventory of the potential contaminant sources (PCSs) that occurred in each of those DWSAs. In addition, the DWP provided an assessment of the susceptibility of the city's water supply to those PCSs. Since the delineations of Wells 1, 2 were completed, ASR testing under ASR Limited License #005 has gone forward with ASR Wells 1 and 2, not to be confused with Wells 1 and 2. Therefore, the water usage values, the specific groundwater model used in that initial delineation exercise, as well as the identified DWSAs, are no longer appropriate (see attached figure, noting the different locations of Wells 1, 2 and 3, relative to ASR Wells 1, 2 and 3). The City should consider developing DWSAs associated with the operation of ASR wells 1 and 2, and incorporate future water usage through ASR Well 3. The new DWSAs will need to be inventoried with respect to PCSs and the susceptibility of the drinking water sources will need to be evaluated. Given the substantial investment that the City has made in developing ASR capabilities for current and future drinking water sources, it would be in the City's best interest to develop protection strategies to ensure that ASR continues to be a viable source of drinking water. The Department of Human Services concurs with the Department of Environmental Quality's comments regarding the development of drinking water protection strategies for the city. The respective drinking water programs of the Departments of Environmental Quality and Human Services are prepared to offer the city assistance in prioritizing their protection strategies and in the specific development of those strategies. For information on Source Water Protection, contact either Sheree Stewart (503 -229 -5413) at the DEQ or Dennis Nelson (541 - 726 -2587 ex 21) at DHS. For questions or clarification, please contact Dennis Nelson. Cott' if Tiganda II /AS Wells ,,M'S p,9 t 1 1 f "T") f ,- l I / r fp. ` .. IF ' . 0 E : w , ; , l . d ' ' / ~ I r f, , • -1. ". 1 Vlr ^ :� •.. .A. T� . t 7 .n . 4, ' , re . .. i • - r i ' L. r� v ,� .I � �,� C" :S w !.,..1:r7:.",!,•.7 :,.r f • �r;rr r1 � ,1(( 1� 7 • �,'Y ^-'-'• 5 • J' � •.at ` ' ` '�' 1 r, ' U : , L 1 v y �.,r'�r l d �•' - 1� " .. 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' r it: r ' ' � -. ` ,� = l in k ` - �i V4 " .. ` i 1 � 4 { lti ' I_1 {, � • .r 4 :- - \ .- 1 �) 1 ' 1 P31 Ik 1"l 1 . � -di. i ' i � ({ r - � .1 r,1 � , . • 111 . ¶ • ,; 2 i r` ` f tii l ' i II, s � r 1 � ` r j r ;:,...?-,',..,../(-:-.. , •r .4 u � ,., ,•„, r ;z. ' i•`r 'alai. T� 5 ... ,, Y` 1 L1i f • r' I f . .,. 1 � ,� .,- F --r `1 , / T:. F r Y ..+. �� 3 .i ;'.- .-. '1..1' r.11 r_. r f r k ; .. 1 (�1 r .r % ` I �) � , F �� r fu I � e ; . �� fr 1; ,�, 4 —ASR 2 7 °.1''' Ot.�t. '^ g 1 . S 1 r' w'- ,a \ y am irf. `r1 ' ..,f-6. �' T ' 1 ', i'' r ; . r t4 l '; ° . . r 1 f �."` r L ��r� �rr'f 1 ' - =+ `r Yd�"iJ � rd j ti '.°' .� �- ?50 - .. i it ...- ' /1J r: b I ry ! F c , ./') - -.1 _ .-- ° - I v r r , > , rt r 7 r r., i! : ,, r . � ..,: - --^ti Jf. i 3000 0 3000 6000 Feet i J Scale 1:20,000 Location of City Wells: 1, 2, and 3, and approximate location of ASR vvells 1 and 2, and proposed ASR 3. Delineated areas based on estimated `mater use of Wells 1, 2, and 3, as of June 2005. Drinking Water Program Oregon Department of Human Services June 23, 2008 City of Tigard Periodic Review Evaluation Response to Attachment 1 • January 8, 2009 Attachment 1 is a comment letter submitted by Mr. Dennis Nelson from the Oregon Department of Hurnan Services and dated July 14, 2008. The City of Tigard responses to the five suggested work program tasks are below. 1. Update the City's Water System Master Plan to be consistent with projected land use and population adopted into the comprehensive plan. The City is in the process of reviewing and updating the 2000 City of Tigard Water Master Plan. The update will include needed water projections based on comprehensive land use designations. Appropriate information and data from the Water Master Plan will be used to inform the City's update of its Public Facility Plan, The City does not see a need for a work program task relating to the update of the City of Tigard Water Master Plan. 2. Evaluate the City's Emergency Response Plan and Vulnerability with respect to water system security as required by the Federal Bioterrorism Preparedness and Response Act of2002. The City has an adopted Emergency Response Plan that is in compliance with the Bioterrorisrn Act. The City does not see a need for a work program task relating to an evaluation of its Emergency Response Plan. 3. Devise strategies to maintain or attain compliance with the Safe Drinking Water Act for the long term. For the near term, consider appropriate actions to mitigate or correct known contamination of the drinking water supply through Source Water Protection_ The City is currently in compliance with the Safe. Drinking Water Act and has protocols in place to maintain that compliance. The City does not see a need for a work program task relating to compliance with the Safe Drinking Water Act. The City will address Source Water Protection and more information is provided below. 4. The City should consider developing strategies to reduce the risk of contamination of the ASR wells, including updating the Drinking Water Source Area Map and conducting a complete inventory ofpotential contaminant sources. The City will work with the Oregon Department of Hurnan Services to update the Drinking Water Source Area Map to include the City's ASR wells and also inventory any potential contaminant sources. To reduce the risk of source water contamination, the City proposes to utilize the State of Oregon's Wellhead Protection Program and complete a voluntary Wellhead Protection Plan. This program is joindy recognized by both the Oregon Department of Environmental Quality and the Oregon Department of Human Services. Completion will also help with the City's drinking water sanitary surveys and compliance with the new 2009 Groundwater Rules implemented by the U.S. Environmental Protection Agency. Conclusion: The City of Tigard will include a work program task to update the Drinking Water Source Area Map and inventory any potential contaminant sources. The City will also include a work program task to develop protection strategies by completing a voluntary Wellhead Protection Plan in collaboration with the Oregon Departments of Environmental Quality and Human Services. Relevant information and data will be adopted into the City's comprehensive plan and /or land use regulations. ATTACHMENT 2 From: Bill Fujii [fujiiwh tt wrd.state.or.us] Sent: Friday, December 12, 2008 11:08 AM To: Darren Wyss Cc: Jennifer Donnelly; Meg Feinekees; Sin, Sidaro Subject: RE: - Periodic Review - Cities of Lake Oswego and Tigard Darren - Meg kindly pointed out that I forgot to include you in this email. My appologies for the oversight. Bill Fujii 503 986 0887 From: Bill Fujii Sent: Tuesday, December 09, 2008 4 :53 PM To: 'Sin, Sidaro' Cc:-'Jennifer Donnelly'; 'Meg Fernekees' Subject: - Periodic Review - Cities of Lake Oswego and Tigard Sid - Water supply sources are a local decision. However, there should be some robust analysis to support that decision. Since both cities are in the early stages of periodic review and that the Cities of Lake Oswego and Tigard have agreed in principle to share water, My suggestion is that both plans reflect similar and consistent information. The issues should be dealt with under goals 5 and 11. A limiting factor may be flow on the Clackamas River the standard in goal 5 is "5. Stream flow and water levels should be protected and managed at a level adequate for fish, wildlife, pollution abatement, recreation, aesthetics and agriculture" The reliability of the source should be part of the fundamental information in the update of the two cities comprehensive plans. Under goal 11 the standard is "7. Plans providing for public facilities and services should consider as a major determinant the carrying capacity of the air, land and water resources of the planning area. " The opportunity for careful technical analysis of these issues through the update of the comprehensive planning process is important to undertake. Bill Fujii 503 986 0887 City of Tigard Periodic Review Evaluation : Response to Attachment 2 4VV: :W January 8, 2009 ; Attachment 2 is a comment letter submitted by Mr. Bill Fujii from the Oregon Water Resources Department and dated Decernber 12, 2008. The City of Tigard response is below. 1. Water supply sources are a local decision. However, there should be some robust analysis to support that decision. Since both cities are in the early stages ofperiodic review and that the Cities of Lake Oswego and Tigard have agreed in principle to share water, my, suggestion is that both plans reflect similar and consistent information. The issues should be dealt with under goals 5 and 11. A limiting factor may be flow on the Clackamas River the standard in goal 5 is "5. Stream flow and water levels should be protected and managed at a level adequate for fish, wildlife pollution abatement, recreation, aesthetics and agriculture." The reliability of the source should be part of the fundamental information in the update of the two cities comprehensive plans. Undergoal 11 the standard is "7. Plans providing for public facilities and services should consider as a major determinant the carrying capacity of the air and water resources of the planning area." The opportunity for careful technical analysis of these issues through the update of the comprehensive planning process is important to undertake. Two documents contain the technical analysis to address carrying capacity as required under Goals 5 and 11. The first is the joint study conducted and completed by the cities of Lake Oswego and Tigard that led to the intergovernmental agreement to share the Clackamas River water source. The second is the Water Management and Conservation Plan that is required to be completed and filed with the Water Resources Department. The City of Tigard is currently in the process of formulating this plan and anticipates completion in summer 2009. Additionally, the City of Tigard is currently in a joint defense with the Water Resources Department of the water right extension to access the Clackamas River water. Both the Water Resources Department and the Oregon Department of Fish and Wildlife have approved the water right extension with conditions. The Cities of Tigard and Lake Oswego have a plan /right granted by the Water Resources Department to use the water and the agency has determined the withdrawal will not harm protected species for which minimum stream flow is the issue. Conclusion: The City of Tigard will include a work program task to collaborate with Lake Oswego and the Water Resources Department on incorporating any necessary technical analysis into the City of Tigard Comprehensive Plan. ATTACHMENT 3 DEPARTMENT OF ENVIRONMENTAL QUALITY December 23, 2008 To: Rob I- Iallyburton, DLCD From: David Kunz Subject: Periodic Review Comments for the City of Tigard The DEQ's interests are primarily with Goals 5 and 6. DEQ supports work by Tigard and their efforts with other state agencies to provide for adequate affordable housing, address the slow growth of employment in their community, to protect sensitive lands and to update its Public Facility and Transportation System Plans and Economic Opportunity Analysis. DEQ has prepared some general recommendations and guidance on its various environmental programs for city and county use in the periodic review process. In addition, if you need additional information, please contact individual program managers or staff as indicated below. Water Quality Tigard's sewage treatment system is provided by Clean Water Services. There is adequate waste water treatment capacity available at CWS' wastewater treatment plants to address Tigard's needs. DEQ supports Clean Water Services programs focused on healthy watersheds and nonpoint source control. With CWS and other local jurisdictions, DEQ is implementing the Tualatin River Total Maximum Daily Load (TMDL) plan focusing on temperature, bacteria, solids, phosphorus, and ammonia. Questions relating to DEQ's TMDL requirements can be directed to Avis Newell at (503) 229 -6018. DEQ is in the process of updating the Tualatin River TMDL in parallel with CWS's watershed wastewater treatment and combined municipal separate storm sewer system (MS4) permit which will expire in 2010. For questions related to Clean Water Services you may contact Bob Baumgartner at 503-681-4464. DEQ recommends that Tigard assure that water quality improvement efforts in its plans do protect existing tree and riparian cover along streams, reduce nutrient and sediment discharges, lower water temperatures and reduce erosion and turbidity. Where possible, DEQ recommends acquiring and protecting existing wetlands since they provide water storage areas during flood events and filter contaminants. This is cheaper and faster than building reservoirs for flood detention. Consider the restoration of wetlands above or adjacent to areas of flooding. DSL and Corps permit applications for dredge and fill actions, which require submission of delineated wetlands (maps), can be used to identify local wetlands for inventory purposes. Wetland planning can help achieve water quality protection as well as minimize regulatory conflicts. Jurisdictions should contact DSL for technical assistance with wetland planning, and coordinate wetland /riparian inventories with stormwater master planning efforts. The land use plan should include provisions to minimize the amount of exposed soil during site development or other earth disturbing activities. Sites should be designed and constructed to reduce runoff by limiting impervious surfaces. Runoff that is generated should be directed to swales or retention ponds to encourage infiltration. A vegetated buffer (25 to 100 foot) should be recommended between development and all streams, wetlands, ponds, and other water bodies. Vegetation and trees should be maintained in all roadside ditches, effectively converting them into vegetated swales. This practice will remove sediments as the rate of runoff is reduced and may treat pollution as well. Contact Clean Water Services for more information on the 1200 C permit requirements. We encourage the City to continue coordination efforts with the CWS' public education program regarding the sources of pollution, and what the public, agriculture community and industry can do to help. These especially should include controlling mowing or use of chemicals near waterways and reducing City use of road side pesticide spraying and employing sustainable pest management practices. Property owners are required to identify and register sumps and drywells (injection wells) for stormwater discharge with DEQ and meet state requirements for these underground injection control systems. We encourage the City to incorporate provisions in their codes and procedures to coordinate with these requirements. Drinking Water Protection The City of Tigard's public water system serves approximately 55,990 people and is supplied primarily by surface water (purchased from others) and seasonal water use from groundwater supply wells owned by the City of Tigard. DEQ and the Department of Human Services (DI -IS) have completed Source Water Assessment Reports that identify the area where drinking water comes from (Drinking Water Source Area — DWSA) and potential risks within each DWSA that could affect the drinking water system. Assessment results indicate the wells within the City of Tigard's jurisdiction are moderately susceptible to contamination due to characteristics of the drinking water supply aquifer and the potential for contaminants to reach the aquifer. Tigard's groundwater wells are an important part of providing a clean and safe drinking water for the citizens and businesses of Tigard. DEQ and DHS recommend that the City evaluate the potential risks to public water systems and consider taking steps to protect the DWSAs. In order to protect public health and drinking water, these steps might include: • Requesting that the Dept. of Human Services (DHS) Drinking Water Protection Program certify the existing Tigard Drinking Water Source Area. The Tigard Drinking Water Source Area would then become a Goal 5 Resource to be addressed under the existing statewide land use program. More information can be obtained from Doug White at the Department of Land Conservation and Development at (541) 318 -8193. • Implementing management strategies to protect the public water supply wells within the city's jurisdiction, particularly if they are vulnerable to contamination. DEQ and DHS's Drinking Water Protection programs have resources to assist you in tailoring . drinking water protection management strategies to your communities' needs. For assistance, contact Dennis Nelson (DHS) at 541 -726 -2587 x21 or Julie Harvey (DEQ) at 503- 229 -5664. Alternatively, you can refer to our website at http: / /www.deq. state .or.us /wq /dwp /assistance.htm • Implementing a drinking water protection ordinance or overlay. For information, refer to the Water Quality Model Code and Guidebook (http://www.ore2on.u or to the factsheet entitled Drinking Water Protection: Using an Ordinance or Overlay (http: /hvww.deq. state .onus /wq /d`��p /assistance.) tin). • Working with other jurisdictions such as the King City and Washington County to protect the portions of the DWSAs outside of Tigard's jurisdiction. • A Drinking Water Source Area map and notes are attached for reference Air Quality Tigard is located within the Portland Metropolitan area that has historically had elevated levels of carbon monoxide and ground -level ozone in its air shed. The plan to reduce CO levels focused on motor vehicle emissions. The plan to reduce ground -level ozone levels focused on motor vehicles, gas stations, consumer products, and industrial facilities. Both plans have resulted in an improvement of the air quality over the past decade, such that national standards are no longer violated. Diligence is needed with respect to ground -level ozone since the federal standards are proposed to be lowered and the Portland Metro area may be at risk of violating once more. More recently, DEQ has become concerned about levels of fine particulates in the western part of the Metro area that are approaching the newly proposed federal standards. Strategies to reduce pollution from open burning, woodstoves will be the focus of prevention work. Lastly, DEQ is beginning an effort to develop a plan to reduce toxic air pollution within the Portland Metro area, where monitored values of 14 pollutants exceed health benchmarks. The primary focus of this plan will be motor vehicles, diesel engines, gas stations, open burning, woodstoves, and consumer products and probably more. The plan will be developed through a rigorous public stakeholder process including local governments, community and envirorunental groups, and industry. The plan will eventually be adopted to develop strategies to reduce emissions. Within the land use plan updates, Tigard may want to consider including a discussion of air quality and identify local actions or proposals that would help move the area towards meeting all of the health standards outlines above. Questions relating to DEQ's air quality program and toxic air pollution reduction plan within the Portland Metro area can be directed to Cory Ann Wind at (503) 229 -5567. Landfill Disposal/Recycling /Waste Prevention Tigard provides solid waste disposal through franchises with two private hauling companies, Pride Disposal and Waste Management. Certain materials such as used oil, lead -acid batteries, vehicle bodies, large appliances, and waste tires are banned by statute from landfills. Most are recyclable at transfer stations and other recycling or solid waste disposal sites. Other wastes such as electronic and universal wastes are also recyclable. A list of electronics recyclers is located at http: / /www.deq. state .or.us /lq /ecycle /index.htm and resources are available to assist in education of the public in recycling these wastes. Tigard may want to include in their plans a policy to encourage alternatives to disposal of household hazardous waste (HHW) in solid waste disposal sites and sewage facilities, such as purchasing less toxic products and the locations of HIIW collection facilities. DEQ will be increasing education and outreach efforts over the next few years to reduce household hazardous waste disposal in Iandfills. There should be a discussion on how "special wastes" may be disposed of, such as septic, infectious wastes, asbestos, animal carcasses, waste tires, etc. It may be appropriate to include these in the land use plan if there is no separate solid waste plan or if the plan does not address special wastes. DEQ is concerned that the Metro area wasteshed may not be able to meet 2009 waste recycling goals and Oregon as a state has not reduced waste generated per capita as directed by statute. DEQ welcomes Tigard's further participation in reducing waste generated by promoting waste prevention and waste recycling. DEQ will be increasing efforts to reduce waste according to a waste prevention strategy that DEQ is adopting this year. For additional information from DEQ regarding recycling, waste reduction and management contact Leslie Kochan at (503) 229.5529. Hazardous Substance Cleanup Sites (Existing and Potential) One of the goals of the DEQ is to clean up sites which are contaminated with hazardous wastes, petroleum products, and other hazardous substances. A key step in this process is to identify and track contaminated sites. These tasks are the responsibility of DEQ's Land Quality Division. DEQ believes that local govermnents should be aware of the existence of these sites within their jurisdictions and know how to get information about them. This information is especially relevant to local govermnents during periodic review of local comprehensive land use plans. A particular concern would be a plan amendment from an existing industrial use to a proposed residential use a where possibility of contamination from the industry may exist, such as an underground storage tank. Local governments may learn about real and potential hazardous substance contaminated sites within their boundaries by referring to one or more databases available through the Land Quality Division. A description of these databases follows: Environmental Cleanup Site Information (ECSI) Database: ECSI is an electronic filing system of sites in Oregon with contamination or potential contamination from hazardous substances. The ECSI database provides general information about actions which have occun at these sites, if a cleanup has been approved or if further action is needed. The Leaking Underground Storage Tank (LUST) Cleanup Site database: The Underground Storage Tank (UST) Cleanup database provides similar information for sites that have petroleum contamination as a result of leaking underground storage tanks. Both of these databases are searchable online and can produce tailored lists of facilities by geographic area, e.g. within the city limits of Tigard. Additionally there is a similar tool called the Facility Profiler that provides summaries of all information, permits and actions that DEQ has available property by property. All DEQ databases are available at: http: / /www.decl. state .or.us /news /clatabases.htin Questions relating to DEQ's land quality program, including leaking tanks or hazardous wastes can be directed to Mike Kortenhof at (503) 229 -5474. Sustainability DEQ supports local efforts to improve sustainability and recommends that Tigard explore options for including sustainability measures within plan updates, especially including waste reuse, recycling, and reduced energy consumption. One potential is to consider becoming an Oregon Natural Step member. See www.ortns.org . Another is to provide for programs that allow residences and businesses to manage stormwater runoff onsite provides for less impact on receiving streams. Incorporating these standards into the land use plan and zoning design standards can have a significant positive benefit. Low Impact Development standards and tools can be found at http: / /www.lowimpactdevelopment.orq Also to be aware of and participate in the State of Oregon efforts including those listed on the DEQ website at http: //www.deq.state.or.us/ programs / sustainability/index.htm. For additional information from DEQ regarding sustainability contact David Kunz at (503) 229 -5336. I City of Tigard 1:42, a07 0.25 0.125 0 525 0.5 0.75 \ \�( Miles - Drinking Water (Xenon Lambert Praieolfon A So urce Areas for Public Water Systems Berverton N . Portland .sit tv J. / / * Legend � * Potential Contaminant Sources A o Groundwater Wells 0 Groundwater DWSAs `f 1 Tigard City Limits (2 a4 ) 7 `:: i l I City Limits (2447) 1 0 Lake See Map Notes :n ... . Oswego on Reverse Side r ' This product is far informational purposes and may not have Unincorp. been prepared for, or be suitable i : H. for legal, engineering, or Washington Co. : - surveying purposes. Users of "' . this information should review or _ . , consult the primary data and 1 d information sources to ascertain King ... the usability of the information. City 2 This information or data is provided with the understanding Lake that conclusions drawn from Oswego such information are the Q responsibility of the user. Durham Tualatin \ \ . r / Pili Oregon Department of Environmental QualityNvater Quality Division )7. H 5 DEQ Drinking Water Protection Program /GIS Oregon Department o "o. Oregon Surface Water and Groundwater Drinking Water Source Areas or Human Services o „ (Revised: 10JUN2008 (jkh), Printed: 10JUN2008jkh) MAP NOTES General: Public Water Supply Sources: Note 1) For groundwater, the Drinking Water Protection This map includes Oregon Department of Note 1) For security purposes, the locational Area (DWPA) is defined as the area on the surface that Environmental Quality (DEQ) and Oregon coordinates of the intake or well is provided only to overlies that portion of the aquifer that supplies water to Department of Human Services' (DHS) Drinking government agencies upon request. The well, spring a well or spring. DWPAs for wells typically show the 1 -, Water Program Source Water Assessment results for and intake locations should not be transmitted to 2 -, 5 -, and 10- or 15 -yr time -of- travel zones that indicate community and non - transient non- community public others without prior authorization from DHS or DEQ. the estimated amount of time it takes groundwater to water systems (PWS) that were active in June 1999 move through the aquifer to the well intake. DWPAs for (when Oregon's Source Water Assessment Plan was Note 2) Locations for drinking water sources (wells, springs typically show areas of short-, intermediate -, and approved by EPA). A community PWS regularly springs and intakes) classified as "emergency ", long -term groundwater flow to the spring. serves at least 25 year -round residents or serves at "backup" or "seasonal" may be presented in this data least 15 service connections used by year -round set; however, full Source Water Assessment results Note 2) Groundwater protection areas were delineated residents. A non - transient non - community PWS is (delineation, inventory, and susceptibility analysis) are by the Oregon DHS /Drinking Water Program using not a community PWS, but regularly serves at least only available for sources listed as active and geologically -based methods and models for each well & 25 of the same people over 6 months per year (for "permanent" in June 1999. spring. Protection area delineations for wells in close example, work sites and schools). proximity may overlap or may be obscured by larger Note 3) Locations of most surface water intakes were protections areas. In addition, a well may have two Source Water Assessment results for 1,100 public field- verified with GPS by either DEQ staff in distinct delineations; one for each aquifer. Refer to the water systems serving approximately 2,360,000 November '1998 through March 1999 and June 2000 source data to verify each delineation. The groundwater Oregonians are included in this data set. Oregon's or by U.S. Forest Service staff in late 1999. Where layer is considered DRAFT at this time as a limited Source Water Assessment methods and more field- verified locations are not available, unverified number of PWS delineations have not been finalized. information on Oregon's Drinking Water Protection locations from the DHS Drinking Water database Program are available at (SDWIS) are displayed. Note 3) For surface water, the Drinking Water Protection http:// www. deq .state.or.uslwgldwpldwphome.htm . Area (DWPA) is defined as the geographic area Note 4) Locations of most groundwater intakes were (watershed) that supplies the water body where the Source Water Assessment results for transient non- field- verified with GPS between November 1998 and intake is located. Oregon's methodology required the community systems (PWSs that do not regularly March 2005 by DHS Drinking Water Program or DEQ use of 5th -field watersheds for surface water source serve at least 25 of the same people over 6 months staff, area delineations. per year (i.e. rest areas, campgrounds)) are not included in this data. Information on private water Potential Contaminant Sources: Note 4) Surface water protection areas were delineated supplies was not collected as part of the Source Note 1) Sites and areas noted on this map are intake to intake. For watersheds with more than one Water Assessment project. In addition, the Source potential sources of contamination to the drinking intake, Oregon reported source water assessments Water Assessment for the following PWSs were water identified by Oregon Drinking Water Protection results by watershed segment representing the area completed by the PWS and information on the Program staff. Environmental contamination is not from the public water system's intake to the next intake potential contaminant sources andfor the delineation likely to occur when contaminants are used and upstream. All protection areas upstream of a specific may not be fully included in this data set: Bend Water managed properly. water system's intake are included in the drinking water Department, City of Coburg, Eugene Water and protection area (DWPA) for that water system and PWSs Electric Board, City of Fairview Water Department, Note 2) Feature identification markers correspond to are encouraged to work with other water providers and Junction. City Water Utilities, City of Klamath Falls the potential contaminant source numbers in the SWA other entities within the Subbasin as they move forward Water Department, Portland Bureau of Water Works, Report. The area features represent the approximate with developing protection strategies. Powell Valley Road and Water District, Salem Public area where the land use or activity occurs and is Works, Springfield Utility Board, Rainbow Water marked at the point closest to the intake. The point Note 5) Oregon's obligation was to conduct the Source District (Springfield), and City of Wilsonville. features represent the approximate point where the Water Assessments for the watershed area upstream of land use or activity occurs. the intake to the state border. In cases where the The Source Water Assessments were completed protection area extends beyond the state border or an between 2000 and 2005. Communities are Note 3) For a limited number of PWSs, there were no interested parties jurisdiction, coordination with adjacent encouraged to "enhance ", update and refine the potential sources of contamination identified in the states or other jurisdictions should be considered prior to State's Source Water Assessment results (including protection area during the Source Water Assessment. protection planning. the delineation of the sensitive areas and the In this case, the potential for future development(s) in identification of the potential contamination sources) the watershed to impact the source water should be through further research and local input as they move considered during development of protection forward in developing protection strategies. City of Tigard Periodic Review Evaluation L a� 1. u. Response to Attachment 3 January 9, 2009 Attachment 3 is a comment letter submitted by Mr. David Kunz from the Oregon Department of Environmental Quality and dated December 23, 2008. The City of Tigard responses to the six categories and suggested work program tasks are below. 1. Water Quality The City of Tigard is a co- implementer of the Clean Water Act (CWA) permits and associated plans through an Intergovernmental Agreement (IGA) with Clean Water Services. The IGA outlines the functions the City must perform that are critical to the operation, maintenance, and management of storinnvater and wastewater facilities and to ensure compliance with the CWA. Included in these plans are best management practices to comply with any Total Maximum Daily Load (TMDL) levels that have been established for the Tualatin River. By maintaining up -to -date IGAs with CWS and properly implementing adopted plans, the City of Tigard will continue to protect water quality in the community. The City of Tigard is currently in compliance with Statewide Land Use Planning Goal 5. The City has an adopted Local Wedand Inventory (LWI) that was approved by the Division of State Lands in 1997. Land use regulations (Sensitive Lands Chapter of the Community Development Code) are in place to protect wetlands, stream corridors, and the 100 -year fhoodpl;iin. The Clean Water Services Design and Construction Manual has been adopted into the Sensitive Lands Chapter. This requires mandatory vegetated corridor setbacks for all streams and wetlands in the community and is in compliance with Metro Functional Plan Title 3. The City of Tigard has also been purchasing land, including wetlands, within the vegetated corridor to restore for added water quality protections and is involved in implementing the CWS Healthy Streams Plan. During the development process, the City complies with state's 1200 -C permit requirements and additionally works with Clean Water Services to reduce erosion from job sites. The City does not see a need for a work program task relating to the update of the City of Tigard water quality programs or regulations. 2 Drinking Water Protection The City will work with the Oregon Department of Human Services to update the Drinking Water Source Area Map to include the City's ASR wells and also inventory any potential contaminant sources. To reduce the risk of source water contamination, the City proposes to utilize the State of Oregon's Wellhead Protection Program and complete a voluntary Wellhead Protection Plan. This program is jointly recognized by both the Oregon Department of Environmental Quality and the Oregon Department of Human Services. Completion will also help with the City's drinking water sanitary surveys and compliance with the new 2009 Groundwater Rules implemented by the U.S. Environmental Protection Agency. 3. Air Quality The City is committed to working with the Oregon Department of Environmental Quality and its regional partners in efforts to irnprove air quality in the Metro region. During the City's recent update to the Tigard Comprehensive Plan, a new set of goals and policies were adopted relating to air quality. These recognize that land use planning and transportation options are vital to reducing vehicle miles traveled and the associated pollution. They also recognize the importance of providing information to the public that may help to change behavior and improve air quality. The updated Plata also lists a number of recommended actions the City can undertake to improve the air quality of the community. The City does not see a need for a work program task relating to air quality regulations or programs, but the update of the Tigard TSP will provide an opportunity to plan for a comprehensive, multi -modal transportation system that will be vital to improving the region's air quality. 4. Landfill /Disposal /Recycling /Waste Prevention The City is committed to working with the Oregon Department of Environmental Quality, and Metro, to reduce waste generation and promote waste reduction and recycling. The City participates in the Regional Solid Waste Management Plan updates and implementation. The City also recently updated its comprehensive plan goals and policies relating to Statewide Land Use Planning Goal 6. This includes a number of policies targeting waste reduction and public education and action measures to implement. Currently, the City co- sponsors an annual E -Waste collection event and has a Solid Waste and Recycling Program to promote public education as a means to reducing waste generation in the community. The City does not see a need for a work program task relating to land resource quality regulations or programs. 5. Hazardous Substance Cleanu Site The City of Tigard staff is aware of the Oregon Department of Environmental Quality online databases. Information from the databases was included in the Tigard 2007 Resource Report that provided the background information for the update of the City's comprehensive plan. City staff has expressed concern over the potential redevelopment of contaminated sites and an action measure to develop a GIS database was included in the update of the Tigard Comprehensive Plan relating to Statewide Land Use Planning Goal 6. Another alternative, which the City can implement immediately, is to require land use applicants to include DEQ hazardous site database inforrn:ation for the site to be developed. This would allow the staff planner to notify DEQ of potential issues and get the agency involved from the beginning. The City can require this submission through the Community Development Code Section 1$.725.020. The City will include a work program task to incorporate submittal of DEQ hazardous site database information into the land use application. 6. Sustainability The City of Tigard is in the process of developing an inter - departmental team to address sustainability related to municipal operations. The City hopes to formulate a sustainability plan to guide future investments. Additionally, during the update of the Tigard Comprehensive Plan a number of policies and action measures relating to sustainability (waste reduction, recycling, energy conservation) were adopted. The policies were also directed at using natural environment processes to augment stormwater collection and treatment. The City has also adopted habitat friendly development provisions into its Community Development Code as part of the Metro Title 13 efforts. These provisions allow the use of low - impact development practices in certain situations. The City does not see a need for a work program task relating to sustainability or programs. Conclusion: The City of Tigard will include a work program task to update the Drinking Water Source Area Map and inventory any potential contaminant sources. The City will also include a work program task to develop protection strategies by completing a voluntary Wellhead Protection Plan in collaboration with the Oregon Departments of Environmental Quality and Human Services. Relevant information and data will be adopted into the City's comprehensive plan and /or land use regulations. The City will also include a work program task to require submission of DEQ hazardous site database information during the Iand use application process. G R P ___ G -__ ATTACHMENT — I r , M ..T._�.. H C K E N Z I E M January 5, 2009 City of Tigard Attention: Planning Commissioners 13125 SW Hall Boulevard Tigard, OR 97223 Dear Members of the Planning Commissioners: The purpose of this letter is to provide comments concerning the City's Periodic Review Evaluation, which is scheduled for your review this evening. We support the City's effort to carefully consider economic, housing and transportation issues as they relate to the City's compliance with Statewide Planning Goals, especially Goal 9 (Economic Development). We : agree with many of the comments contained in the City's November 24, 2008 response to LL DLCD's Periodic Review Survey Checklist, and would briefly amplify the following points: o 3 II 1. Regulatory and other development constraints significantly affect a large portion of a i the vacant industrially zoned land in the City. These constraints include tree 4 protection /mitigation requirements, wetlands, sensitive lands, site configuration and a c. access. Together, these constraints significantly restrict or effectively prevent o 3 ! industrial development on a significant portion of the industrial land the City's current comprehensive plan identifies as "buildable." Some of these development constraints M W are driven by the City's own code. Overall, these factors need to be better understood o on a site by site basis, and must be factored into the City's Economic Opportunities a Analysis, as required by Statewide Planning Goal 9 (Economic Development). 2. Because the City is essentially land locked, and because a significant portion of its vacant industrial land is significantly constrained, Metro's employment targets for the City may not be reasonable and should be re- evaluated. 3. Transportation and other public improvements necessary to serve the City's ci Group economically significant industrial and employment lands must be given priority in the Mackenzie. Incorporated City's updated TSP and capital improvement plan. "" r ' `' In closing, we look forward to working with you over the corning months as the City :ntcrc =, undertakes periodic review with respect to economic development (Goal 9), housing (Goal a,ura L-- „novring 10) and public facilities and transportation (Goals 11 and 12). Thank you for taking these .. I Lngrnce: :n.2 important first steps in the evaluation process. Land Uso Planning Tra mpor„ Sincerely, Planning Landscape Archiinture Locations: -i ys Konrad, LEED AP, Planner Portland, Q,egon Associate Seau W`ah.ngton V■nccuver,Washingtcn c: Darren Wyss — Senior Planner 1- 1: 1PROJ ECTS12O70334021WP \LTR1090105- Periodic Review Testimony.doc ATTACHMENT 5 City of Tigard Periodic Review Evaluation J , Response to Attachment 4 January 7, 2009 Attachment 4 is a comment letter submitted by Mr. Rhys Konrad from Group Mackenzie and dated January 5, 2009. The responses below are focused on the 3 points he identifies to amplify the City's evaluation. 1. Regulatory and other development constraints significantly affect a large portion of the vacant industrially zoned land in the City. These constraints include tree protection /mitigation requirements, wetlands, sensitive lands, site configuration and access. Together, these constraints significantly restrict or effectively prevent industrial development on a significant portion of the industrial land the City's current comprehensive plan identifies as "buildable. "Some of these development constraints are driven by the City's own code. Overall, these factors need to be better understood on a site by site basis, and must be factored into the Citv's Economic Opportunities Analysis, as required by Statewide Planning Goal 9 (Economic Development). The City's work program task to perform an Economic Opportunities Analysis will address these comments. As indicated in the City of Tigard Periodic Review Evaluation, the City will perform an Economic Opportunities Analysis. Factor 1 of the Evaluation, particularly questions 1D, 1E, 1F, and 1G, acknowledges the need to inventory industrial sites available now, in the short term, and in the long term. The inventory will also identify industrial sites that have any type of development constraint. 2. Because the City is essentially land locked, and because a sign' ifrcant portion of its vacant industrial land is significantly constrained. Metro's employment targets for the City may not be reasonable and should be re-evaluated. As stated in the City of Tigard Periodic Review Evaluation (Factor 1, question 1), the City will address the discrepancy between Metro employment targets and Oregon Department of Employment projections. Metro is currently working on updating population and employment projections and the City of Tigard is involved. All relevant data will be incorporated into the Economic Opportunities Analysis and then the comprehensive plan and land use regulations will be reviewed and amended if necessary based on the outcome. The City's work program task to perform an Economic Opportunities Analysis will address these comments. 3. Transportation and otherpublic improvements necessary to serve the City's economically significant industrial and employment lands must be given priority in the City's updated TSP and capital improvement plan. The State of Oregon has very specific and stringent regulations dealing with development moratoriums. A moratorium is triggered by a "failure" in level of service (e.g. no water available or no sewer capacity) and not by a perceived lack of natural resource inventories. The City does not see a need for a work program task to conduct any studies related to a development moratorium for the community. Conclusion: The City of Tigard will include work program tasks to perform an Economic Opportunities Analysis and update the Tigard Transportation System Plan. These two tasks will address comments submitted and included as Attachment 4. January 4, 2009 City of Tigard Tigard, Oregon Attn: Planning Commission Re; Periodic Review by DLCD of comprehensive plan, land use regulations, etc. Dear Planning Commission members: We are writing to continent on the current review of the City of Tigard's Comprehensive Plan (CP) and land use regulations (LUR), by the Oregon Department of Land Conservation and Development (DLCD). Our comments are as follows: In 2009, we face daunting environmental challenges here in Tigard and across the region. Rapid, unchecked growth in the past 15 years has left Tigard and much of the Willamette Valley with natural resources that are disappearing or have disappeared due to poor planning and inadequate land use regulations to protect streams, riparian corridors, uplands and associated fish and wildlife. Many plant and wildlife species are being affected by this unchecked growth and inadequate regulations, and now global climate change has been added to this mix. We must ask ourselves, what do we need to do to stop this loss of natural resources and to set up an adequate comprehensive plan and land use regulations that truly protect our precious and dwindling natural resources here in Tigard but also across the state? • A review of Tigard `s newly revised CP shows that this document, especially the Natural Resources and Park, Open Spaces and Trails sections, will not adequately protect, conserve and restore our existing natural resources including State and Federal listed fish and wildlife species. The revised CP had considerable public comment, including input from wildlife biologists with extensive experience of over 20 years. Several citizens, including myself, were on a committee to revise the natural resources section. We were quite unsatisfied with the results; for example, we repeatedly requested there be more than just 1 goal to protect natural resources. We frequently stated it was more appropriate to have goals addressing each area, including goals for uplands, wetlands, fish and wildlife, etc. Staff as well as the PC and City Council refused to make these changes, despite scientific evidence that shows that the adopted CP will not adequately protect fish and wildlife and their habitats. o The phrase, "to the extent feasible was added by the PC to the Natural Resources section of the CP. The addition of this phrase, which was strongly opposed by biologists, citizen committee members and citizens, will severely weaken the CP and make it useless if staff or Council for example, refuse to protect, restore or conserve a resource based on some excuse using this wording. It is so broad it could mean anything, and is not acceptable to the citizens of Tigard. o Tigard currently has adopted and currently relies to a great extent on Clean Water Services regulations, such as stream buffers, to protect natural resources. These land use regulations are very inadequate. For example, a 25'or 50' buffer along any stream is insufficient in protecting the stream as well as the many fish and wildlife species it should provide habitat for. Amphibians, such as the northern red- legged frog (Rana aurora aurora), are found in streams and wetlands, but, it is widely known and has been extensively studied, that this species, as well as many other amphibians, require adjacent forested uplands, up to 1000' minimum from wetland edges, to carry out their life requirements of foraging, cover, and overwintering habitat. The elimination of an upland, that is adjacent to a stream with only a 50' vegetated buffer remaining, would completely eliminate habitat for the red - legged frog, a State listed species, as well as many other species. o Tigard has allowed developers and even the city itself, has eliminated acres of "significant wetlands" in our city. This is unacceptable. Citizens want natural resources protected including these "significant" natural resources. o The Healthy Streams Program, adopted by Washington County, never addressed wildlife needs as it was written, and thus in its current state, is actually harming wildlife by failing to address wildlife needs as staff and others carry out this program. For example, in some areas, riparian corridors are being planted with plants not native to the plant community of the site, are being planted too densely, and are not allowing for open, sunny areas for reptiles to bask, etc. It is apparent that the people carrying out these projects have not surveyed the sites to determine beforehand what species use the area or historically used the area. This is unacceptable to citizens, as this has negative impacts to fish and wildlife for the short and long terms. This program must be put on hold until it has been reviewed and corrected by wildlife biologists. o Tigard is allowing mitigation on public lands without notifiying citizens. This must be corrected. All entities proposing mitigation on City lands must first post a 90 day public comment period so we have adequate time to review the proposal and continent. Flow can we strengthen our CP and land use regulations? As we discussed above, we need to do many things, including: • Tigard needs to conduct complete inventories of all its natural resources. • We need to increase all stream buffers from 25' or 50' to a minimum of 1000'. • Put a moratorium on all development until all of Tigard has been inventoried. • Follow the guidelines outlined in the Oregon Conservation Strategy which is a blueprint for protecting Oregon's fish, wildlife and plant communities. • Listen to citizens and heed what they say, for they have the wisdom and experience of many years and are the ones who truly care about Tigard's natural resources. • Place a high priority on protecting, conserving and restoring habitat for State and Federal listed species, including all those on the State sensitive list. • Trails should only be built in areas where they do not impact fish and wildlife; they create a huge amount of disturbance to wildlife and bring in unwanted garbage, dogs, etc. In the current economy, we need to be focusing on using sidewalks, marking crosswalks, etc. to get people around the city • All remaining uplands should be permanently protected. • Take out the phrase "to the extent feasible" from the revised CP. • Purchase all remaining wetlands, uplands etc. that are not currently publicly owned. • Adopt stronger land use regulations that specifically and adequately protect ALL of our natural resources, This includes increasing buffer widths, not allowing development on steep slopes, not allowing streams to be piped as is currently happening in the Tigard Triangle, not allowing mitigation unless it can be guaranteed to work and that monitoring of all mitigation be increased to 15 years. • Not allowing mitigation to occur on public lands without a citizen review and comment period. Thank you for the opportunity to comment. Sincerely, Susan Beilke Board member, Fans of Fanno Creek Board member, Northwest Ecological Research Institute City of Tigard Periodic Review Evaluation _ Response to Attachment 5 Ttt AF:D January 7, 2009 Attachment 3 is a comment letter submitted by Ms. Sue Beilke and dated January 4, 2009. The responses below are focused on the 12 bullet points she identifies as actions to strengthen the City's comprehensive plan and land use regulations. • Tigard needs to conduct complete inventories of all its natural resources. The is currently in compliance with Statewide Land Use Planning Goal 5. The City maintains a local wetland inventory that was approved by the Oregon Division of State Lands in 1997 and has adopted a Significant Habitat Areas Map that was based on work performed by Metro and the Tualatin Basin Partners for Natural Places. The adoption of the Habitat Map and associated habitat - friendly development provisions satisfied Tigard's requirement to comply with Title 13 of the Metro Urban Growth Management Functional Plan. The City does not see a need for a work program task to conduct any additional inventories during periodic review. • We need to increase all stream buffers from 25' or 50' to a minimum of 1000'. The City collaborates with Clean Water Services (CWS), the surface water management and sanitary sewer system utility for urban Washington County, to protect local water resources. Through CWS Design and Construction Standards, local governments in the Tualatin Basin (including Tigard) developed a unified program to address water quality and flood management requirements for Title 3 of the Metro Urban Growth Management Functional Plan. In 2002, the City of Tigard adopted regulations restricting development within and adjacent to sensitive water resource areas, including streams and wetlands, through standards in the CWS Design and Construction Standards. The CWS standards provide for vegetated corridor buffers, ranging from 15 to 200 feet wide, and mandate restoration of corridors in marginal or degraded condition. In addition, land -use applicants proposing development near streams and wetlands are required to prepare a site assessment and obtain approval from CWS prior to submitting a land use application to the City. The City does not see a need for a work program task to conduct any studies related to increasing the currently adopted CWS stream buffer standards. • Put a moratorium on all development until all of Tigard has been inventoried. The State of Oregon has very specific and stringent regulations dealing with development moratoriums. A moratorium is triggered by a "failure" in level of service (e.g. no water available or no sewer capacity) and not by a perceived lack of natural resource inventories. The City does not see a need for a work program task to conduct any studies related to a development moratorium for the corninunity. • Follow the guidelines outlined in the Oregon Conservation Strategy which is a blueprint for protecting Oregon's fish, wildlife and plant communities. The City of Tigard is in compliance with Statewide Planning Goal 5 and Title 13 of the Metro Urban Growth Management Functional Plan. The City has an adopted Significant Habitat Areas Map and habitat - friendly development provisions that can be implemented during development. The City's Cocrununity Development Code contains a Sensitive Lands chapter dedicated to the protection of steep slopes, stream corridors, wetlands, floodplains, and fish and wildlife habitat. The City does not see a need for a work program task to adopt the voluntary guidelines suggested by the Oregon Conservation Strategy. • Listen to citizens and heed what they say, for they have the wisdom and experience of many years and are the ones who truly care about Tigard's natural resources. The City of Tigard has an adopted citizen involvement program that has been acknowledged by the Oregon Department of Land Conservation and Development. Legislative amendments are processed as a Type IV decision, which mandates a public hearing before both the Tigard Planning Commission and the Tigard City Council. Public comment is encouraged, accepted, and considered before any decisions are made. The City does not see a need for a work program task to review /update its citizen involvement program. • Place a high priority on protecting, conserving and restoring habitat for State and Federal listed species, including all those on the State sensitive list. The City of Tigard is in compliance with Statewide Planning Goal 5 and Title 13 of the Metro Urban Growth Management Functional Plan, The City has an adopted Significant Habitat Areas Map and habitat - friendly development provisions that can be implemented during development. The City's Community Development Code contains a Sensitive Lands chapter dedicated to the protection of steep slopes, stream corridors, wetlands, floodplains, and fish and wildlife habitat. The City does not see a need for a work program task to review /update its habitat protections or snaps. • Trails should only be built in areas where they do not impact fish and wildlife; they create a huge amount of disturbance to wildlife and bring in unwanted garbage, dogs, etc. In the current economy, we need to be focusing on using sidewalks. marking crosswalks. etc. to get people around the city Trail development must follow all adopted City land use regulations and are constructed in accordance with adopted City plans that went through a public planning process. Regional trails provide needed transportation alternatives and recreational opportunities for residents. The choice of building a trail versus a sidewalk is a programmatic /financial issue and not a comprehensive plan or land use regulation issue. The City does not see a need for a work program task to review /update land use regulations specific to trails. • All remaining uplands should be permanently protected. The City is currently in compliance with Goal 5, but does have an interest in gauging community support for increased protection of upland tree groves. However, this significant and complex legislative process involving hundreds of property owners will require substantial findings and an extended time period to be successful. Right now, the City wishes to focus its periodic review work program on the topics suggested by DLCD. The City does not see a need for a work program task to perform a Goal 5 analysis to protect upland tree groves. • Take out the phrase "to the extent feasible" from the revised CP. The Tigard Comprehensive Plan update included an extensive citizen involvement effort in addition to following the City's adopted citizen involvement program. The final language adopted by the Tigard City Council was developed based on the consensus reached through the public meetings with interested citizens and public workshops and hearings before the Tigard Planning Commission and Tigard City Council. The City does not see a need for a work program task to revisit the language recently adopted into the Tigard Comprehensive Plan. • Purchase all remaining wetlands, uplands etc. that are not currently publicly owned. The City of Tigard operates on a limited budget and is committed to delivering the best services, which meet the needs of City residents. The purchase of any property requires an extensive analysis and decisions must be well planned and based on available financial resources. The City does not see a need for a work program task to purchase property. • Adopt stronger land use regulations that specifically and adequately protect ALL of our natural resources. This includes increasing buffer widths, not allowing development on steep slopes, not allowing streams to be piped as is currently happening in the Tigard Triangle, not allowing mitigation unless it can beguaranteed to work and that monitoring- of all mitigation be increased to 15 years. The City of Tigard land use regulations comply with the Statewide Land Use Planning Goals, state statutes and administrative rules, and the Metro Urban Growth Management Functional Plan. Stream and wetland buffer widths follow the CWS Design and Construction Standards, the City's Sensitive Lands chapter restricts development on slopes greater than 25 percent, and any piping of streams and associated mitigation is reviewed and approved by the U.S. Army Corps of Engineers, the Oregon Division of State Lands, and the Oregon Department of Fish and Wildlife. The. City does not see a need for a work program task to review /update its land use regulations related to sensitive lands. • Not allowing mitigation to occur on public lands without a citizen review and comment period. Mitigation projects are subject to the City's land use regulations and all applicable state and regional permitting requirements. The City does not see a need for a work program task to review /update currently adopted mitigation review and comment periods. Conclusion: The City of Tigard will not include any work program tasks based on comments submitted and included as Attachment 5. ATTACHMENT 6 Oregon Theodore R. Kulon,oski, Governor Department of Land Conservation and Development Meg Fernekees, Portland Area (West) Regional Representative Portland Regional Office 800 NE Oregon Street, M/S 18 Suite 1145 Portland, OR 97232 (971) 673-0965 FAX (971)673 -9100 January 9, 2009 Mr. Darren Wyss Senior Planner, City of Tigard Long Range Planning 13125 SW Hall Blvd. Tigard, OR 97223 SENT VIA EMAIL SUBJECT: City of Tigard Periodic Review Evaluation Oregon Administrative Rule Chapter 660, Division 25 The Oregon Department of Land Conservation and Development (DLCD) appreciates the opportunity to comment on the above document we received in anticipation of the formulation of a locally - adopted Periodic Review Work Program. We respectfully request that this letter became part of the official record of the January 27 City Council proceeding. We hope you will find the following comments helpful in the city's deliberations on this matter. The City and its Long Range Planning staff should be conunended for preparing such a comprehensive and coherent evaluation, based on the checklist items supplied by the Department. It represents a fully thought -out effort. We have no major criticisms of it; rather we would like to offer some suggestions for tie good of the order. Starting on page 4 of the Evaluation, we agree with the City's identification of performing the necessary Transportation System Plan, pursuant to State -wide Planning Goal 12 and its administrative rule; and an Economic Opportunities Analysis, pursuant to Goal 9 and its administrative rule. Page 5: Regarding the population projection coordination with Metro, if the City has already prepared, or is close to communication with Metro as to the "aspiradonal" projections of growth (part of the City's input into "Making the Greatest Place "), it would be appropriate to include same as part of the work program elements that are relevant to performing the Buildable Lands Inventory, and those meeting Goal 9, 10, 11, 12 and 14 requirements. Regarding the rest of item 2 (pages 5 though 9) which deals with population and housing information, some sub items suggest that the city could well investigate those topics under B, C, H, I, K, M, We suggest that the City re -check for the necessity of update to both the evaluation of its development processes and standards (for example, urban design standards) and any necessary update to the 2006 buildable land inventory. Therefore, all together for the housing and population section, it might be wise to the last sentence of the conclusionary statement on page 9. ( "The City will not need to address population and housing trends during Periodic Review"). On page 9, 3A, does the City have any need to identify those wetland not protected by Metro Functional Plan Titles 3 and 13 or by the development standards of Clean Water Services. The Department here is thinking of isolated wetlands not associated with riparian corridors. Further, has the City completed its significance tests for the wetlands identified in its Local Wetland Inventory? Regarding the City's public facility plan (pages 10 and 11), the Department is pleased the City recognizes the importance of updating its plan pursuant to Goal 11. We understand that the City will consider the comments of those state agencies that have commented on the evaluation. We would also strongly encourage the City in performance of an updated Transportation System Plan to address and update the City's policies and implementing measures for reducing VIM (vehicle miles traveled) by establishing multi -modal trip targets. Thank you for the opportunity to comment and we again congratulate the City on its well prepared Periodic Review Evaluation. We look forward to continue working with city planning staff on the locally- adopted Periodic Review Work Program to come. Sincerely, Meg Fernekees Portland Area (West) Regional Representative cc: Darren Nichols City of Tigard Periodic Review Evaluation s ,� Response to Attachment 6 -- 1 r I: WZO 5) January 13, 2009 Attachment 6 is a comment letter submitted by Ms. Meg Fernekees from the Oregon Department of Land Conservation and Development (DLCD) and dated January 9, 2009. The comments are directed at answers to the DLCD Checklist submitted by the City of Tigard. City responses are incorporated directly into the evaluation checklist. 600 NORTHEAST GRAND AVENUE { PORTLAND, OREGON 97232 2736 TEL 503 797 1700 I FAX 503 797 1797 ATTACHMENT T METRO January 14, 2009 Mr. Darren Wyss Senior Planner /GIS Long Range Planning Division City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 RE. METRO COMMENT ON CITY OF TIGARD PERIODIC REVIEW EVALUATION Dear Mr. Wyss: Tioard's Periodic Review Evaluation dated November 24, 2008 identified several objectives and issues the City would like to coordinate with Metro. Below are the coordination points that Tigard identified. Additional points have been identified by Metro staff and included in this memo. A. Past and future employment target and allocation Your evaluation identified questions with Metro's employment target for Tigard for 2017 and would like to address the reasonableness of it with Metro. Metro will coordinate with you as we revise our 2040 forecast. Metro is currently undertaking an employment and economic trends study for evaluating job demand and associated employment land demand for the 5, 20 and 50 year time horizons. The work will include an analysis of past and future economic trends related to location decisions and changing development practices, an updated inventory of employment land across the region, and policy options for assessing employment capacity needs. The results of this study may be beneficial to the city's Economic Opportunity Analysis (EOA) work. • Regarding Tigard's question about future allocation of regional employment forecast at the city level, Metro will update the regional population and employment forecast through Metro's Making the Greatest Place program, and will work with elected officials in the region to review and discuss the results of the forecast and estimates of employment and residential capacities, evaluate land use, transportation and investment strategies, and adopt new estimates of 20 -year capacity along with regional direction for land use, transportation and investment strategies. The strategies may or may not include allocation of employment and housing targets to local governments as was done in 1997. B. Demographic, Economic, and Employment Trends and Regional Capacity Analysis Tigard's anticipation to request technical assistance and information from Metro for its EOA will be beneficial to both the City and Metro. As partners in growth management of the urbanized portions of this region, it is important that results of the city's population and employment forecasting and economic •- trends analysis are consistent with Metro's forecasts, growth trends and capacity analysis. Metro is pleased to coordinate on the EOA and support employment development in the city. As stated previously, Metro's employment and economic trends study should be helpful in this endeavor. In addition, Metro staff will share with Tigard staff the results of various analyses and information including the Urban Growth Report (projecting the region's ability to accommodate 20 -year need for housing and jobs), the Regional Transportation Plan, the regional high capacity transit plan, urban and rural reserve analysis, and the community investment toolkits. Currently, Metro can provide Tigard with a 2035 population and employment allocation based on the Regional Transportation Plan base case, and will share updated forecast information in the future as it becomes available. Recycled Paper www.melro- region.org TDD 797 1804 METRO COMMENT ON CITY OF TIGARD PERIODIC REVIEW EVALUATION January 14, 2009 Page 2 Metro is very interested in understanding more about Tigard's interest to accommodate a significant increase in housing capacity beyond what currently exists in the Washington Square, Tigard Triangle and downtown areas. Metro staff will assist city staff in any way possible to ensure that Tigard has access to the most current and helpful information to meet these future housing goals. C. Metro Participation in Tigard TSP Technical Advisory Committee The city's proposed technical advisory committee for the Transportation System Plan (TSP) in 2009 will enhance the coordination of transportation issues at both local and regional levels. Metro staff will participate with the city on the TSP. In conclusion, Metro staff would like to meet with Tigard staff to discuss how to: • Establish a process to provide available information that will benefit the periodic review objectives stated by the city (enhancing job density, promoting redevelopment, and increasing employment) • Share the results of current and future Metro work efforts • Develop ongoing process to review and comment on major tasks in the Tigard periodic review work plan. I will contact you soon to schedule a date, time and place to meet. Sincerel Ger Uba Planning & Development Department cc: Meg Fernekees, DLCD Robin McArthur, Planning & Development John Williams, Planning & Development Chris Deffebach, Planning & Development Tim O'Brien, Planning & Development Joshua Naramore, Planning & Development EXHIBIT B City of Tigard iq Periodic Review Work Program January 13, 2009 Work Program and State Land Use Task Summaries and Products Submittal Notes Planning Goal Reference Dates # Goal Task Statewide Planning Program Mandates Products: 11 Public Facility 1. Update Tigard's Public Facility Plan and prepare 3/2010 Planning staff report and findings; 2. Council adoption of updated Public Facility Plan and conforming Plan text amendments. 8/2010 Products: 3 5, 11 Incorporate 1. Identify relevant technical analysis from Lake This effort will Technical Analysis Oswego /Tigard water extension right granted by be coordinated of Clackamas River Oregon Water Resources Dept.; with the City of Water Right 1/2010 Lake Oswego Extension into 2. Prepare staff report and findings; and the Oregon Tigard Water Resources Comprehensive 3. Council adoption of technical analysis into Tigard Department. Plan Comprehensive Plan. Products: 3 5, 11 Groundwater and 1. Update Drinking Water Source Area maps; 12/2009 Assistance ASR Protection provided by DI-IS 2. Identification of potential contaminant sites; and DEQ 3. Develop Wellhead Protection Plan; 8/2010 $30,000 Technical Asst. 4. Certification of Plan by Oregon Department of Grant Needed Human Services and Oregon Department of 12/2010 Environmental Quality. Products: 4 9 Economic 1. Perform an Economic Opportunities Analysis $30,000 Opportunity 3/2010 Technical Asst. Analysis 2. Prepare necessary plan /code amendments and Grant Needed staff report and findings; 3. Council adoption of Analysis and any necessary 8/2010 plan /code amendments. Products: 5 1 Transportation 1. Update the Tigard TSP and prepare staff report 2/2010 The City was System Plan Update and findings; awarded a TGM grant to update 2. Council adoption of updated TSP and the TSP during conforming Plan text amendments. 6/2010 the 2009 calendar year. Periodic Review Work Program 1 City of Tigard Work Program and State Land Use Task Summaries and Products Submittal Notes Planning Goal Reference Dates Goal Task Statewide Planning Program Mandates Products: 6 10 Population and 1. Participate in the Metro "Making the Greatest 8/2009 Completion Housing Review Place" process to update population and anticipated August employment projections; 2009 2. Review household income data and housing 8/2009 policies of comprehensive plan for consistency; 3. Compare new housing costs and household incomes; 4. Review residential development /design Review of standards and development processes /standards for reflection of projections /data/ plan community vision; policies /regulation 5. Evaluate ordinances for compliance with Fair may or may not Housing Act and state manufactured home result in updates. statute; 6. Evaluate duplex lot size allowed in single family zoning to ensure consistency with comprehensive plan designations; 7. Review housing needs of low income and special needs population and develop strategies to meet needs; 8. Prepare staff report and findings for necessary code /plan updates; 2/2010 9. Council adoption of code /plan updates. Products: 7 14 Community 1. Research and data collection; Requires Development Code 8/2009 collaboration with Update: Table 320.1 2. Prepare staff report and findings; Washington County /Beaverton 3. Council adoption of amended Community Development Code text. 12/2009 Products: 8 6 DEQ Hazardous 1. Revise Land Use Application to include 8 /2009 Site Database provision to submit DEQ database search results for property under consideration. Periodic Review Work Program 2 City of Tigard 2008 4 Quarter Goal Update . January 4th the City Council met to set its goals for the coming year. These goals represent those items that the Council feels deserve special attention in the months ahead. The City will accomplish AGAR f.Yaa much more than what islisted here, but we ident5 these to be of particular importance to our residents. 1. Pursue opportunities to reduce traffic congestion in Tigard. • Pursue immediate low -cost projects to improve traffic flow. • Explore light rail on 99W. • Promote an access control study of 99W. • Support the I -5/99W connector project. • Continue state and regional advocacy for transportation improvements in Tigard. 4th Quarter Update: Pursue immediate low -cost projects to improve traffic flow • The school zone flashing beacon installation on Locust Street adjacent to Metzger Elementary was completed. • Flashing beacons for Alberta Rider Elementary were installed and activate in January 2009. • The City was awarded funds as a result of a joint application with ODOT for a demonstration project to upgrade controllers and improve traffic signal coordination along Highway 99W. The project will be implemented in 2009. ▪ The modifications to the median on Dartmouth Street south of Hwy 99W to provide more stacking space for left - turners was completed. The extension of the median improves the use of the dual left -turn lanes from Dartmouth Street to 99W. • A guardrail system around the 90- degree curve on Fonner Street leading to 115th Avenue was completed to enhance safe travel in that area and to protect the surrounding homes from vehicles navigating the sharp curve. • Staff implemented a crosswalk and School Zone on 92nd Avenue near Templeton Elementary. Staff made several other minor signage and striping improvements to improve traffic flow and safety. Explore light rail on 99W • Staff worked with TriMet, Metro, and their various committees to promote light rail on Highway 99W. The 99W corridor has been selected for future study by Metro's High Capacity Transit subcommittee. • The City, in coordination with Washington County was successful in having the Highway 99W corridor listed as a potential recipient for $2.5 million funding under the next Federal Transportation Funding Appropriation bill. • City staff continues to coordinate this issue with Washington County staff and the State of Oregon through its lobbyist. Promote an Access Control Study of 99W • The Highway 99W Corridor Improvement and Management Plan will be submitted for Planning Commission review and approval in early 2009. The adoption process through City Council will begin shortly after that. Council Goal Update 1 • Staff prepared a public engagement proposal to involve property owners and other stakeholders in discussion and information sharing about the potential impacts of growth and development on 99W traffic. Support the I -5/99W connector project • Due to the extensive impacts of a freeway connection alternative (especially at its interchange with I -5), the Project Management Team has moved away from the freeway alternative. Instead, it is considering a `hybrid' alternative that consists of a package of projects to enhance existing arterials and construct new arterials. The hybrid concept proposes three east -west arterial connections between I -5 and Highway 99W that would provide almost, but not quite, the capacity of a new freeway. The three - arterial alternative analysis should be completed in January 2009. Continue state and regional advocacy for transportation improvements in Tigard • Jason Tell, ODOT Region 1 Manager, will be scheduled to meet with Council in early 2009. • The Gaarde Street /Highway 99W /McDonald Street Intersection Improvement project was approved by Metro's Joint Policy Advisory Committee on Transportation °PACT) for submittal to Congress under the highway earmark process. • The City submitted a long list of projects for consideration under the Economic Stimulus funding proposed to improve the nation's infrastructure and jump start the economy. Several of the projects can be "shovel ready" within 120 days. The remaining projects will take longer but the list does address some of the City's major transportation infrastructure needs should the funding include provisions for longer -term projects. • Staff is involved in several transportation committees at the regional level, working on such issues as the Regional Transportation Plan update, performance measures, high- capacity transit, and transportation policy alternatives. • Staff provides support for the Mayor in his new role as a voting member of JPACT. 3^' Quarter Update: ° Pursue immediate low -cost projects to improve traffic flow. • When the pavement overlay on Walnut Street was finished, a right turn lane was added for westbound traffic turning north onto 135t'' Avenue. Preliminary observations show this has increased capacity and reduced congestion at this intersection. • School zone flashing beacons have been installed at Fowler Middle School and on Gaarde Street adjacent to Gaarde Christian School. This allows traffic to flow at normal speeds for most of the day, awhile enhancing the safety of the School 20 during arrival and dismissal times. • The equipment for Metzger Elementary has been ordered with delivery expected by mid - October 2008. Those lights will be installed upon receipt. it The flashing beacons for Alberta Rider will be installed through City contract with the contractor submitting the low bid for Washington County's flashing beacon project. Because of County budgetary limitations, the City will contract for performance of the work using the County bid prices and will request reimbursement from Washington County for their share of the work. The work is expected to he completed by the end of the calendar year. • The electronic speed signs will be procured and installed through an open bid process. The bid documents are being prepared and should be advertised for bids in October 2008 with award in November, 2008. The electronic speed sign installations should be completed within three months after bid award. • Staff worked with ODOT Region 1 on a preliminary project design and funding application for improved technology for better signal coordination, incident management, and driver information along the 99W corridor. Staff has continued working with ODOT and Washington County signal timers to improve efficiency of signals on 72nd Ave, Bonita Road, and Durham Road. Council Goal Update 2 • Flashing yellow arrow protected /permissive phasing was installed at the Durham Road / 98th Avenue signal, allowing left turns when gaps are available in opposing traffic. • Design work is complete for modifications to the median on Dartmouth Street south of Hwy 99W to provide more stacking space for left - turners. The project is out for bids in October, with construction planned before Thanksgiving. o Explore light rail on 99W • Tigard staff was appointed to the Metro I -high Capacity Transit subcommittee in August 2008 and have attended two meetings since. The putpose of the subcommittee is to advise Metro and local decision - makers where future high- capacity transit services should be provided. Highway 99W has been listed by Metro as a potential high- capacity transit corridor. The Committee will meet a total of six times and present its recommendations and late winter or early spring of 2009. • Tigard staff was appointed to the Metro Performance Measures committee and has attended two meetings. The committee is important to Tigard's objective of addressing traffic congestion on the north - south arterial and freeway system (Interstate 5, Highway 217 and 99W). The committee will be making recommendations to decision- makers regarding bow performance of key transportation facilities should be measured. This will help determine future regional future investment priorities. o Promote an access control study of 99W • The Ilighway 99W Corridor Improvement and Management Plan will be submitted for Planning Commission review and approval in the November /December tiineframe. The adoption process through City Council will begin in early 2009. • City staff is continuing to consider development of an access management project (based on the Plan) from ` the I -5 interchange to either Dartmouth Street, or to the highway 217 interchange, after the Plan is adopted. o Support the I -5/99W connector project • Regional and local transportation plans have recognized the need for a major connection between I -5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the highway 99W and I -5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro and ODOT are jointly leading the 1 -5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. • A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the EIS process, including obtaining a record of decision and federal authority to proceed toward construction. The City Engineer attends the Executive Management Team meetings as a non - voting, but fully participating, member of the discussions at the meetings. •The PSC (Project Steering Committee) has concluded that the large freeway concept is much too costly and is not easily subdivided into meaningful phases for implementation. Based on PSC direction, the PMT (Project Management Team) has developed a hybrid concept that consists of a package of projects to enhance existing arterials and construct new arterials. The hybrid concept proposes three east -west arterial connections between 1 -5 and Highway 99W that would provide almost, but not quite, the capacity of a new freeway. • The hybrid concept has been distributed for EMT (Executive Management Team) and PSC member comments. If the concept is acceptable to the EMT and PSC, the concept will be modeled and tested to ensure that the project purpose, goals and objectives are met. • The PSC (Project Steering Committee) has concluded that the large freeway concept is much too costly and is not easily subdivided into meaningful phases for implementation. Based on PSC direction, the PMT (Project Management Team) has developed a hybrid concept that consists of a package of projects to enhance existing • arterials and construct new arterials. The hybrid concept proposes three east -west arterial connections between 1 -5 and Highway 99W that would provide almost, but not quite, the capacity of a new freeway. o Continue state and regional advocacy for transportation improvements in Tigard • Jason Tell, ODOT Region 1 Manager, will again be scheduled to meet with Council in early 2009. • City staff has worked with ODOT in the submittal of the Gaarde Street /highway 99W /McDonald Street Intersection Improvement project for funding under the highway earmark process. The project is supported by ODOT and was one of the six projects in this region (and the only one from Washington County) approved by Metro's JPACT for submittal to Congress. Council Goal Update 3 • Staff continues to regularly attend regional and state transportation meetings to seek resolution of Tigard's transportation issues and promote transit improvements in Tigard. These efforts also include promoting Light Rail on Barbur Blvd. /Highway 99W. • Metro Councilor Rex Burkholder, Chair of the Joint Policy Advisory Committee and Clackamas County Chair inet with the City Council in August 2008 to discuss transportation funding strategies and priorities. • Staff continues to provide support for elected officials advocating on behalf of Tigard with regional and state leaders and groups. 2na Quarter Update: Pursue immediate low -cost projects to improve traffic flow • School Zone flashing beacons have been ordered for the Fowler Middle School installation. These beacons are scheduled for installation by Public Works crews this summer before the start of school in September 2008. An order for similar equipment along Gaarde Street is in progress. The Gaarde Street installation will also happen prior to school opening in September 2008. • City staff and representatives from Region 1- Oregon Department of Transportation negotiated a contract with a consultant to update the Tigard Transportation System Plan (TSP). A significant part of the TSP will identify efforts to address traffic congestion and level of service issues within the City of Tigard. In addition, a contract has been negotiated with a consultant to complete a Pathway Connections Plan to provide walking alternatives to automobile travel. Both the TSP and the Pathway Connections Plan are funded the state's Transportation and Growth Management Program. • During this quarter, the city learned of Washington County's intent to close the Barrows Road Bridge. Subsequently, staff worked to inform Tigard's citizens of the County's proposal. This included articles in the Tigard Times and the Tigard Cityscape newsletter. In addition, the city posted information on its website and held meetings with the Tigard Committee for Citizen Involvement and CPO 4-B. • Subsequently the city worked with Washington County to develop a traffic mitigation solution. This was followed by Mayor Dirksen meeting with Beaverton Mayor Rob Drake and county commission chair Tom Brian to discuss potential partnership solutions to the bridge closure. Explore Light rail on 99W • Long Range Planning staff has been at work coordinating with ODOT, Metro and TriMet regarding several transportation planning projects and processes that have potential to reduce traffic congestion. These include an update of the City Transportation System Plan (TSP); Pathway Connections Plan; long -range transit plan, and 2009 -13 Metro Transportation Improvement Plan. Promote an access control study of 99W The Highway 99W Corridor Improvement and Management Plan will proceed through the adoption process this summer. • City staff is still considering implementation of an access management project (based on the Plan) from the 1 -5 interchange to either Dartmouth Street or to the highway 217 interchange. The actual project limits w ill be determined based on the funding available and the cost estimate for the improvements. Project development will be initiated after the Plan is adopted. Support the I -5/99W connector project The Project Team representatives provided Council with a status report of the project on May 13, 2008. • The Alternatives Analysis was released for public review in raid June. The current plan is to select a preferred alternative with recommended corridor alignment this fall for adoption into Metro's Regional Transportation Plan, and subsequently into the transportation plans of local jurisdictions. Continue state and re.-onal advocac for trans ortation im rovements in Ti., rd. • Jason Tell, ODOT Region 1 Manager, met with Council at the May 19, 2008 workshop meeting. Council requested his help in funding the Greenburg Road /Highway 99W /Main Street intersection improvements, but learned that ODOT does not have the funds to do so, now or in the foreseeable future. • Council asked members of the Oregon Transportation Commission to attend a future City Council meeting but the request was declined. HIowever, the Chair of the State Transportation Commission did meet with Mayor Dirksen to discuss transportation deficiencies and needs in and around Tigard. • Staff and ODOT began an update of the Tigard TSP. The TSP is the primary means for a Metro area jurisdiction to identify specific transportation needs and programs in a context of overall regional requirements. • Staff regularly attended regional and state transportation meetings to seek resolution of Tigard's transportation issues and promote transit improvements in Tigard. These efforts also include promoting Light Rail on Barbur Blvd. /I- Iighway 99W. Council Goal Update 4 • At the April 22, 2008 meeting, Council directed the Planning Commission to formulate a legislative recommendation regarding adoption of the Tigard 99W Improvement and Management Plan. • Council hosted Metro Councilor Rex Burkholder and Metro staff on July 1, 2008 to discuss the implications of the new Regional Transportation Plan (RTP) on Tigard. 1st Quarter Update: Pursue immediate low -cost projects to improve traffic flow School zone flashing beacons and electronic speed signs are proposed in the FY 2008 -09 Capital Improvement Program budget. The installation of flashing beacons for Fowler Middle School at Walnut and Tiedeman, Assembly of God school along Gaarde Street, and Metzger Elementary along Locust Street should greatly enhance traffic flow on streets adjacent to those three schools. The beacons will be set to flash during specific hours of the day, which will allow vehicles to move at the posted speed limits when the beacons are not flashing. Electronic speed signs should help keep speeds within allowable limits by informing motorists of their speeds as they move through these school zones. Explore light rail on 99W Long Range Planning staff has been working and coordinating with ODOT, Metro and TriMet regarding several transportation planning projects and processes that have potential to reduce traffic congestion. These include an update of the City Transportation System Plan (TSP); Pathway Connections Plan; long -range transit planning, and 2009 -13 Metro Transportation Improvement Plan. Promote an access control study of 99W The preparation of access management plans for highway 99W requires detailed examination of each driveway and intersecting street along the corridor. This work is expensive and is best performed as part of a larger project to construct improvements on the highway. The Highway 99W Corridor Improvement and Management Plan recommended aggressive access management along the highway corridor, especially in areas close to the I -5 and Highway 217 interchanges. It may be possible through improvement projects to develop access management plans for the most heavily traveled segment of Highway 99W from the 1 -5 interchange to the 99W overpass adjacent to downtown Tigard. There is $1.660 million available in federal funds, which was originally scheduled for widening of Greenburg Road between Tiedeman Avenue and Shady Lane. That project was cancelled because of the high overall cost ($5.0 million), and the funds were held in reserve to possibly be applied to a high priority project identified in the Highway 99W Plan. City staff is considering implementation of median recommendations starting from the I -5 interchange at the north end of the City, south along the highway corridor as far as the funding permits. Part of the project will include a detailed access management plan within the project limits. If the funding does not extend the project all the way to the 217 interchange, City staff will seek funds to extend access management plan development the rest of the way. Discussions will be initiated with ODOT (Oregon Department of Transportation) to identify potential funding sources for this work. The Hal1 /99W and Greenburg /99W /Main Street intersection projects both include access management plans within those project !units. Adoption of these plans by the City will enable enforcement as development occurs or projects are implemented along the north half of the highway within the City. Long Range Planning staff is planning to undertake a transportation needs analysis of the Tigard Triangle in association with the City TSP update. Also in early spring 2008, staff will bring the Tigard 99W Corridor Improvement and Management Plan to Council for it to consider directing the PIanning Commission to hold public hearings to adopt its recommendations. Many of these directly address the congestion and safety issues on Highway 99W and impacts on adjoining streets and properties. Support the I -5/99W connector project Regional and local transportation plans have recognized the need for a major connection between I -5 and highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I -5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro, and ODOT are jointly leading the 1 -5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the Environmental Impact Statement (EIS) process, including obtaining a record of decision and federal authority to proceed Council Goal Update 5 toward construction. The City Engineer attends the Executive Management Team meetings as a non - voting, but fully participating member of the discussions at the meetings. Project representatives provided a project overview at the Council meeting on June 26, 2007, then returned on August 21, 2007 for more detailed discussion on the range of corridor alternatives developed for the project. Since then, the project has progressed through elimination of certain infeasible alternatives, establishment of criteria for evaluation of remaining alternatives, and evaluation of those alternatives using the criteria established. The Project Team representatives will return on May 13, 2008 to provide a project status update on the findings of the alternatives evaluation and to answer any questions that Council may have. Following a public comment period this spring, a recommended corridor alternative will be selected, which will be incorporated into Metro's Regional Transportation Plan and subsequently into plan amendments to local transportation system plans. Continue state and regional advocacy for transportation improvements in Tigard The Highway 99W Corridor Improvement and Management Plan, if adopted by Council, will provide the basis for funding requests to implement high priority projects identified in the Plan. The preparation of the plan was a collaborative effort among ODOT, DLCD (Department of Land Conservation and Development), and the City of Tigard. The projects identified in the plan are intended to improve traffic flow on Highway 99W and improve intersection operations along the highway corridor. The adoption of the plan will be discussed with Council at the April 22, 2008 meeting, and Council direction will be requested to begin the adoption process through the Planning Commission. The periodic meetings of Council with the ODOT Region 1 Manager ensure a continuing dialogue that may lead to establishment of partnerships aimed at funding transportation improvements in the City. As a first step this year, a request will be made for ODOT to participate in funding the anticipated shortfall in the Greenburg Road /99W intersection project. The next meeting with the Region 1 Manager is scheduled for the workshop meeting on May 20, 2008. 2. Complete the update and begin the implementation of the Comprehensive Plan. 4th Quarter Update: The City Council completed update of the Comprehensive Plan in October 2008. Examples of current and ongoing implementation actions include: • Update of the City's Transportation System Plan {TSP) • Update of City tree protection standards • Development of an Urban Forestry Plan • Ongoing community engagement efforts through the City's Committee for Citizen Involvement • Development of Downtown land use designations and design standards • Preparation of a Neighborhood Pathways Plan • Update of the Tigard Community Development Code • State Comprehensive Plan periodic review requirements including Tigard TSP; economic opportunity analysis, and Public Facility Plan • Downtown urban design vision • Development of Highway 99W transit supportive development vision 3. Quarter Update The Planning Commission has recommended approval of the last Comprehensive Plan sections. These pertain to `Definitions and Plan Introduction." The City Council will hold its hearing on the Planning Commission recommendations in November 2008. If approved by Council, the Comprehensive Plan update will be completed. Minor housekeeping amendments will be done for the Goal 12, Transportation chapter at this time. A complete update of the transportation goals, policies, and action measures will be done upon completion of the City's TSP update. Council Goal Update 6 • Several Comprehensive Plan implementation activities are, or soon will be, occurring. These include code and ordinance updates; specific area planning for the Tigard Triangle; Urban Forest Master Plan; Parks and Recreation Master Plan update; and Tigard Downtown urban renewal efforts. 2nd Quarter Update: • Completion of the Comprehensive Plan is expected by October 2008. About 90 percent of the new Comprehensive Plan Chapters have been adopted and are (or soon will be) in effect. The Council public hearing on the remaining Chapter, Goal 14, Urbanization is expected in August, 2008. Chapters on Plan Administration and Definitions will be in September or October 2008. Minor housekeeping amendments will be done for Goal 12, Transportation. A complete update of the transportation goals, policies, and action measures will be done upon completion of the City's TSP update. • Several Comprehensive Plan implementation activities occurred. These include code and ordinance updates; specific area planning for the Tigard Triangle; Urban Forest Master Plan; Parks and Recreation Master Plan update and Tigard Downtown urban renewal efforts. 1 Quarter Update The Comprehensive Plan is about 70% complete: • Goal 1: Citizen Involvement (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008) • Goal 6: Environmental Quality (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008) • Goal 7: Hazards (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008) • Goal 8: Parks (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008) • Goal 9: Economy (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008) • Goal 10: Housing (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008) • Goal 11: Public Facilities (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008) • Goal 13: Energy Conservation (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008) Work sessions and public h are being scheduled for the remaining four elements that include Goal 2, Sections 1 and 2: Land Use Planning and Urban Forest Resources; Goal 5, Natural Resources; Goal 11, Urbanization. Minor housekeeping amendments will be done to the Goal 12, Transportation chapter at this time. A complete update of the Transportation goals policies and action measures will be done upon completion of the TSP update. The Comprehensive Plan is being implemented on several fronts, such as code and ordinance updates, specific area planning (e.g., the Tigard Triangle), parks and recreation master plan update, and Downtown urban renewal. 3. Implement the Downtown Urban Renewal Plan • Prioritize and begin implementing tasks identified in the development strategy for downtown 4t' Quarter Update: Develop a long - term funding strategy for Fanno Creek Park and the Downtown Plaza • An initial assessment identifies the need for additional funding sources to complete projects as planned. Incorporate Fanno Creek Park into the Parks Systems Master Plan • The Parks Division is completing a Parks Systems Master Plan in January 2009, which will include Fanno Creek Park and the Downtown Plaza. Develop a Phasing Plan for Fanno Creek Park • Staff and Clean Water Services, a partner in the project, developed a Phasing Plan. The Plan calls for a 4 -year outline to install new trails, bridges, boardwalks, and interpretive centers in the Lower Park in accordance with the adopted Master Plan. Council Goal Update 7 Prepare Construction Plans for Fanno Creek Park in Downtown • Preliminary scoping will be done in conjunction with preparation for a potential 2010 Parks, Open Spaces and Trails Bond Measure. Develop Option Agreement for acquisition of the Downtown Plaza site • Once a final funding source for the project has been decided, and a tireframe established, a full option agreement for acquisition of the property will be pursued. Acquire land for expansion ofFanno Creek Park in Downtown • Preliminary agreement for acquisition of approximately 2.6 acres has been completed_ • Environmental evaluation of the wetlands portion of the Stevens Marine property (1.2 acres) has been on -going as a necessary step before making an offer to purchase the property for expansion of Lower Fanno Creek Park. Develop a concept design for the Hall /99W Gateway to Downtown • Staff has identified ROW requirements for development of the "Gateway" to Downtown. Evaluate and assist potential housing projects in Downtown • Staff is assisting Community Partners for Affordable I- Iousing (CPAH) to expedite planning tequirements for their project to construct senior, affordable housing in Downtown. Develop Organizational Leadership Capacity in Downtown • The Leland Report (Sept 07) recommended the development of a strong downtown association. The CCAC has done its own research, studied and discussed the issue and will present preliminary recommendations for Council discussion early in 2009. 3rd Quarter Update: • A draft of the Downtown Urban Design Vision project is under review. The project will be refined and then presented to Planning Commission, Council and Downtown stakeholders in late fall. This project is intended as a means to evaluate development related conditions and factors, express the Downtown's development potential, and communicate /market the area's potential to the public, investors, and to regional and state agencies that might assist with infrastructure and other redevelopment efforts. • Staff continues to work with Metro's Transit Oriented Design Program and with TriMet to propose a redevelopment project on the approximately .6 acre existing Transit Center site. Metro rnight assist the City and TriMet with site planning, market analysis, and developer recruitment. • Work continues to develop the Downtown Urban and Development Standards. Following community open houses and other opportunities for public comment, it is expected that the Planning Commission will begin hearings on the new standards in fall 2008. Burnham Street Update • Staff continues to work with Right -of -Way Associates and property owners on issues regarding right -of -way and property acquisition. To date, six property ROWs have been acquired, three Letters of Agreement (LOA) are ready, and seven other properties are being worked on. This leaves five properties pending other action. • Staff is also working with OTAK to finalize the construction drawings. The final set of plans was delivered to staff and made available to other departments and utilities for review and comment. We expect to return the final redline set to OTAK within the next two weeks. The final engineer's estimate and bid document will reflect these changes. 2.1d Quarter Update: A Downtown Urban Design Vision project will be completed at the end of July. This project is intended as a means to evaluate development related conditions and factors, express the Downtown's development potential, and communicate /market the area's potential to the public, investors, and to regional and state agencies that might assist with infrastructure and other redevelopment efforts. Council Goal Update 8 Staff is working with Metro's Transit Oriented Design Program and with TriMet to propose a redevelopment project on the approximately .6 acre existing Transit Center site. Metro may assist the City and TriMet with site planning, market analysis, and developer recruitment. 1st Quarter Update o The CCDA adopted the Fanno Creek Park & Plaza Master Plan on February 12, 2008, providing direction for further action on key Urban Renewal projects including the plaza, lower Fanno Creek Park improvements, and adjoining property redevelopment. o The CCAC has reviewed revisions to the City's Downtown Implementation Strategy for FY 2008 -09 incorporating the recommendations from the Leland Development Strategy, completed in September 2007. The CCAC has recommended adoption of the revised City strategy by the CCDA, which will be presented for their consideration on April 8th. o Strategic actions within the Downtown Implementation Strategy havebeen prioritized for the upcoming FY 08- 09 work program, and a 3 -year, FY 09 -10 to FY 11 -12 timefratne. o Key actions for the FY 08 -09 work program have been identified and resources allocated as part of the current budget process. Actions include securing a replacement site for Stevens Marine, Inc. for the Downtown Plaza, developing a specific program to stimulate new investment in the 2 shopping centers at Hall / 99W intersection, undertaking a redevelopment study of properties adjoining the plaza site and the Public Works site for potential future redevelopment, completing new Land Use and Design Guidelines, and continuing progress in the design and reconstruction of Burnham and Main Streets. Long Range Planning staff continues work on the Downtown land use program, including design and development standards, map designations and urban design refinements. In addition, staff is working with TriMet to determine the feasibility of relocating bus stops and using its bus transit center for a redevelopment catalyst site. 4. Promote and honor good citizenship in Tigard • Recognize good citizenship by individuals and groups • Build youth involvement programs • Support the neighborhood program 4th Quarter Update: This quarter the Library Youth Services provided the following services and programs: • Stoty time: 2,885 youth attended • Children's Special Programs: 1,866 attended • Young Adult Programs: 133 attended This quarter the Tigard Youth Advisory Council achieved the following goals: • Adopted a family for Thanksgiving • Adopted a family for Christmas • Planned and executed Annual Blanket Drive • Presentation to City Council on Youth Program • Elected New Officers This quarter the Police Youth Services Division achieved the following goals: • Explorers donated 403 hours to the police department. Events they worked included: Halloween on Main Street, Car Safety Clinic, Family Fest and Movie Night. • T.O.G.A. - After School Programs More than 50 kids per day attend the program at Twality Middle School - 90% Latino Fowler will he starting TOGA January 5th partnering with the Boys and Girls Club. Grades of attendees have improved since attending TOGA. • Peer Court heard 20 cases with a 1% re- offend rate Council Goal Update 9 Support the Neighborhood Network Program: • Each of the 13 web sites has an Administrator either actively operating the site, or completing details necessary to launch their site. • Planning is underway for the 2 °'t Annual Open House in February 2009. The event will focus on forming Steering Committees in each neighborhood. These committees are necessary for implementing many of the programs available through the Neighborhood Networks and building for future phases of the program. • Staff presented information about a survey on the neighborhood web sites. The survey gauged citizen response to issues within neighborhoods. The Committee for Citizen Involvement provided staff with direction for future surveys. • Three Neighborhood Areas have citizens ready to form a steering committee and we are looking for more. 3 Q uarter Update: This quarter the Police Youth Services Division achieved the following goals: • Provided DARE Summer Camp for more than 500 kids. • Police Explorer Programs - Explorers have volunteered 822 hours to date. • After- school Programs — Adding programs at Fowler and Twality Middle School starting in November. • Tigard Youth Advisory Council sponsored a movie night during Family Fest attracting approximately 125 community members of all ages. TYAC held officer elections and named Alexander Carsh as President with Narintohn Luangrath as Vice- President. • Peer Court is starting back up after having the summer months off. • A self - defense class was developed this quarter that will take place October 7th and 9th at the Public Works Building This quarter the Library Youth Services provided the following services and programs: • Story Times — 616 in June and 1282 in July • Children's Special Programs —1026 in June and 904 in July • Young Adult Programs — 96 in June and 129 in July Support the Neighborhood Network Program: • This quarter the Neighborhood Network program gained web page representation in 11 of 13 neighborhoods. A full page of the city's monthly newsletter COucape is devoted to the program and "News You Can Use." If volunteers in the two remaining areas aren't realized, Liz Newton will seek out potential webmaster candidates through other means. • The Coinmittee for Citizen Involvement discussed the outline for the next phase of the Neighborhood Network program: Activity Guidelines & Criteria. With most of the neighborhoods represented, staff want to shift gear and focus on getting area steering committees established. ▪ Draft steering committee guidelines containing a purpose statement, cover membership, appointment, responsibilities, meetings, meeting notices, chair selection and duties, minutes, and the role of the CCI were discussed. CCI approved committee promotion on the Neighborhood webpages. • The Neighborhood Network Beautification /Clean -Up Event proposal was discussed this quarter. This element of the program is defined as sprucing up private property and common areas to build a sense of community. Staff will work with the CCI to review and approve the application packet. • Neighborhood Program Boundary Change Procedures were discussed in August. The CCI previously agreed to a policy of considering boundary changes once a year at the annual Neighborhood Program open house. • Every time a new Ci issue is delivered to homes the local web pages experience an increased number of hits (visits). 2 = 'd Quarter Update: Build youth involvement programs Tigard Youth Advisory Council hosted the following community events between April and June 2008: Bike Fair - 250 kids and adults participated in this event. Working with the Tigard Police, they handed out free helmets and provided helmet checks, safety information and a bicycle safety course. Movie Night - featuring "The Bee" movie, approximately 60 families and youth attended. DARE to be GREAT Summer Camp Council Goal Update 10 - Held at Metzger Elementary School during the weeks of June 16th , June 23 , July 7th , July 21 , July 28th, more than 75 kids attend each week. This continues to be a very popular and valuable event in the community. Peer Court — A group which allows community- service - oriented youths interested in the criminal justice system to help law enforcement and serve their community. Members are trained to perform specific court functions (attorney, bailiff, court recorder, court clerk) and offer first time young offenders an opportunity to avoid the serious implications associated with formal entry into the criminal justice system. Field the 2 "d and 4t Monday of every month, 15 volunteer youth and a volunteer judge hear six cases a month. Police Explorers — Tigard's newest youth program started in May with seven members. They attended the Police Explorer Academy in Salem June 16th - 27th, completing 80 hours of training. Their first assignment was at the Balloon Festival in June, followed by the 4th of July, a Car Seat Clinic, DARE, to be Great Camp and a Safety Day devoted to engraving drivers license numbers on vehicle catalytic converters to avoid theft. Tasks included traffic control, assisting citizens with questions and providing hands -on work with officers. Tigard Library Youth Programs — The library increases community outreach by providing an array of programs that appeal to all ages. Story Time - 95 sessions had 2,851 kids in attendance. Children's Special Programs - 28 sessions with 1,166 kids attending. Special programs include Dogs & Tales, Super Tuesday, Saturday Adventure, Spring Break Festival, Prime Time Family Reading, Cinco de Mayo and TV Turn -Off Week. Movie Time, held twice this quarter, hosted 91 children and Library Outreach, consisted of 43 programs which included visits from community organizations, visits to and from schools and young adult programs. Support the neighborhood program Since last quarter, four more neighborhood web pages have gone live, with an additional four under construction. This brings the total number of `live' neighborhoods to 11, with only one area unclaimed at this time. The Committee for Citizen Involvement finalized the Neighborhood Network Steering Committee guidelines and discussed draft guidelines for the Neighborhood Network Beatification /Clean -up events. Pt Quarter Update The Neighborhood Network program was kicked -off February 2, 2008. Staff distributed 144 Neighborhood Network packets to approximately 175 participants. About 200 packets have been distributed to date. Since January 2, more neighborhood web pages have gone `live' for a total of three sites. The fourth site is "under construction" while training has been conducted with volunteers for two additional neighborhoods with interest expressed in another. 5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010. 4th Quarter Update: The update of the Park System Master Plan (PSMP) is slightly behind schedule due to a cancelled Park and Recreation Advisory Board meeting in December. Community input has been obtained through: • A formal scientific telephone survey asking questions first put forward in 2004. • An online survey that was open to the general public. This questionnaire was also mailed to interested citizens who requested it. • A community questionnaire offered at the City's Balloon Festival booth. • Informal meetings held with recreation group providers and individual stakeholders. • Items on the Park and Recreation Advisory Board's December agenda were moved to the January 26, 2009 meeting. The meeting will conclude the needs assessment portion of the PSMP public meetings. There have also been two technical advisory group meetings held to compile the existing facilities, maintenance requirements, and staffing. MIG, the consultant working with staff on the master plan, has compiled all the results obtained to date. These results have been posted on the City's web site up Council Goal Update 11 to the results from the September 8 visioning workshop. The draft PSMP will be completed in the spring of 2009. Work on the Park SDC update will be started during the PSMP process and be completed after the PSMP is adopted. 3i Quarter Update Information for the Council will be supplied through a Park System Master Plan Update and a new Park SDC study. The update of the Park System Master Plan (PSMP) is progressing as scheduled. Community input has been obtained through: • A formal, scientific telephone survey asking questions first posed in 2004. • An online survey. (This survey was also mailed to those who requested it.) • A community questionnaire offered at the City's Balloon Festival booth. • Informal meetings held with recreation group providers and individual stakeholders. • A public visioning workshop held September 8. Approximately 20 people attended the visioning meeting and worked with the consultant, MIG, to help determine the important elements of the Master Plan. E -mail comments were also received from several people who did not attend the meeting. In addition, there have been two technical advisory group meetings to document existing facilities, maintenance requirements, and staffing. The results and feedback associated with the update are posted on the City's web site. The Park System Master Plan update is slated for completion in late 2008 or early 2009. The City will undertake an update of park system development charges (SDCs) once the Park System Master Plan is approved by City Council. The updated Park System Mater Plan and updated SDCs should help the Council decide whether it wants to pursue a 2010 parks and greenspaces bond measure. 2rsd Quarter Update The update of the Park System Master Plan (PSMP) is moving forward. Community input has been obtained through: • A formal scientific telephone survey. • An online survey. • A community questionnaire offered at the City's Balloon Festival booth. • Informal meetings held with recreation providers and stakeholders. Results from the surveys and questionnaires are currently being compiled and analyzed. MIG, the consultant working with staff on the PSMP, will present the results of the surveys and questionnaires at the August 11, 2008 Park and Recreation Advisory Board (PRAB) meeting. The PRAB will then hold a visioning meeting on September 8, 2008 working towards the initial draft of the PSMP. The public will have another opportunity to comment on the PSMP at the September 8 PRAB meeting. 19° Quarter Update On March 12, 2008 the Parks Master Plan process got underway to develop a needs analysis. r 6. Make a decision on Tigard's long -range water source(s). 4th Quarter Update Goal completed. 3r Quarter Update Goal Completed. Tigard executed a partnership agreement with the City of Lake Oswego in August. This partnership allows both cities to access and develop additional domestic water supplies from the Clackamas River. These additional supplies are expected to be online by 2016. Staff is now focusing on financial, technical and legal tasks associated with the implementation of the agreement. Tigard continues to pursue additional future water source opportunities with the City of Tualatin and City of Sherwood. Counc Goal Update 12 This source(s), when combined with our Lake Oswego partnership, will provide the Tigard Water Service Area with an adequate, secure, and economical water supply well into the later part of this century. 2"d Update A draft Intergovernmental Agreement has been written. Both Lake Oswego and Tigard are scheduled to execute the agreement on August 5, 2008, securing a long -term water source for the city. 1§= Quarter Update Staff collaborated with citizens and Tualatin Valley Community Television (TVCTV) to write and produce a video for educational purposes called 'WATER FOR TOMORROW." The video was viewed at the Council meeting of March 25 and citizen volunteers were honored. Staff and representatives from Tigard Council and Lake Oswego Council have been meeting regularly during the first three months of the year to discuss a long -term water source development partnership. A joint meeting between Tigard City Council and the Lake Oswego City Council will be held on April 15, 2008. Council Goal Update 13