City Council Packet - 12/09/2008
City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223
TIGARD CITY COUNCIL
MEETING
December 9, 2008
COUNCIL MEETING WILL BE TELEVISED
1:\Ofs\Don na's\Ccpkt 1
Phone: 503.639.4171 o Fax: 503.684.7297 . www.tigard-or.gov • TTY Relay: 503.684.2772
City of Tigard
- Tigard Business Meeting - Agenda
TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE /TIME: December 9,2008; 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
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PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is
available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication
items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either
the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m to
sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410
(voice) or 503-684-2772 (MD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m. The meeting will be
rebroadcast at the following times on Channel 28:
Thursday 6:00 p.m. Sunday 11:45 a.m.
Friday 10:00 p.m. Monday 6:00 a.m.
SEE ATTACHED AGENDA
TIGARD CITY COUNCIL/LCRB AGENDA - DECEMBER 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 o f 4
City of Tigard
- p, Tigard Business Meeting - Agenda
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TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE /TIME: December 9, 2008; 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
STUDY SESSION
• City Attorney Review - Administration Department
EXECUTIVE SESSION
• EXECUTIVE SESSION- The Tigard City Council will go into Executive Session under ORS
192.660(2) (e) real property transactions negotiations. All discussions are confidential and those
present may disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed.
No Executive Session maybe held forthe purpose of taking anyfinal action or making anyfinal
decision. Executive Sessions are closed to the public.
1. BUSINESS MEETING
1.1 Call to Order - City Council, Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
2. PROCLAMATION - Mayor Dirksen
• HUMAN RIGHTS DAY - DECEMBER 10, 2008
3. CITIZEN COMMUNICATION (Two Minutes or Less, Please)
• Tigard High School Student Envoy Alexa Kanbergs
• Citizen Communication - Sign Up Sheet
• Follow-up to Previous Citizen Communication
TIGARD CITY COUNCIL/LCRB AGENDA - DECEMBER 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 2 o f 4
7:45 PM
4. CONSENT AGENDA (Tigani City C a3dl , Local Cornract ReriewBaxni & City Center Dezdtpirent Agmxy~ Aae
items aye mresider l tole mutim and may be awl in ore motion zdtl separate dzsa4ssion An
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4.1 Receive and File:
a. Council Calendar
b. Tentative Agenda
c. Police Department Annual Report
4.2 Local Contract Review Board:
a. Amend Engineering Services Contract with Murray, Smith & Associates, Inc. for the Design and
Construction Management of the 550-Foot Zone Reservoir No. 2
b. Award Contract to Century West Engineering Corporation for Engineering Services for Proposed
72nd Avenue Sewer Reimbursement District
4.3 Appoint Members to the Planning Commission - Resolution No.
4.4 Appoint Members to the City Center Advisory Committee (CCAQ - Resolution No.
4.5 Appoint Members to the Transportation System Plan Citizen Advisory Committee - Resolution No.
4.6 Approve Budget Amendment # 09-07 to Recognize Receipt of Additional Revenue from Tr1Met for the
Creation of an Officer Position Assigned to the Transit Police Division- Resolution No.
4.7 Approve Intergovernmental Agreement with Oregon Department of Transportation for the
Transportation and Growth Management (TGM) Grant to update the Tigard Transportation
System Plan
4.8 Approve Intergovernmental Agreement with Metro and TnMet to fund a Redevelopment Feasibility
Study of the Tigard Transit Center
4.9 Consider Naming the Caty-Owned Residence and Property at 13335 SW Hall Blvd. as the. "Fanno
Creek House" - Resolution No.
• . Conserrt A Benda - Items Renrnc for S jpwate Diswsim These man a7e co akk7ed to be y imm =1 mry le awai
m ore nudw vzi b w separate dismssion A nyom may west that an iten be mwu d by mxzon for disa,6sion and
separate adorn
7:50 PM
5. RECEIVE UPDATE ON YOUTH ADVISORY COUNCIL
a. Staff Report - Police Department
8:10 PM
6. DISCUSS AFFORDABLE HOUSING FEE ASSISTANCE REQUEST
a. Staff Report - Community Development Department
b. Council Discussion
8:20 PM
7. CONSIDERATION OF ORDINANCE REPEALING UGARD MUNICIPAL CODE CHAPTER 2.09
RELATING TO BUILDING APPEALS BOARD
a. Staff Report - Community Development Department
b. Council Discussion
C. Council Consideration: Ordinance No.
TIGARD CITY COUNCIL/LCRB AGENDA - DECEMBER 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 3 of 4
8. CONSIDERATION OF A RESOLUTION TO APPROVE THE FIRST AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT REGARDING THE WATER SUPPLY FACILITIES,
DESIGN, CONSTRUCTION AND OPERATION WITH THE CITY OF LAKE OSWEGO AND
AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT
a. Staff Report - Public Works Department
b. Council Discussion
C. Council Consideration: Resolution No.
9. THIRD QUARTER GOAL UPDATE
a. Staff Report - Administration Department
10. COUNCIL LIAISON REPORTS
11. NON AGENDA ITEMS
12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session maybe held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
13. ADJOURNMENT
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TIGARD CITY COUNCIL/LCRB AGENDA - DECEMBER 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov ( Page 4 of 4
City of Tigard
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Study Session - Agenda
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TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE /TIME: December 9, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
6:30 PM
STUDY SESSION
• Executive Session - The Tigard City Council will go into Executive Session under ORS 192.660(2)
(e) - Real property transactions negotiations, (h) - Legal counsel - for consultation with counsel
concerning legal rights and duties regarding current litigation or litigation likely to be filed, and
(i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the
governing body, the employment-related performance of the chief executive officer, a public officer,
employee or staff member unless the affected person requests an open hearing. The standards,
criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the
governing body in meetings open to the public in which there has been an opportunity for public
comment. All discussions are confidential and those present maydisclose nothing from the Session.
Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS
192.660(4), but must not disclose any information discussed. No Executive Session maybe held for the
purpose of taking any final action or making any final decision. Executive Sessions are closed to the
public.
Administrative Items:
• Webelo Pack 232 will do a flag ceremony and ask questions of the Mayor and Council tonight.
• Councilor Wilson requested Agenda Item 4.9 regarding naming the "Fanno Creek House" be taken
off the Consent Agenda for separate discussion.
• Select Goal Setting Meeting Date
• Non-Agenda Items?
Council Calendar.
December
16 Tuesday Farewell Reception for Councilor Woodruff - 6:00 pm, Town Hall
Workshop Meeting 6:30 pm - Town Hall
Business Meeting (approx. 8:40 pm) - Town Hall
23 Tuesday Business Meeting - Cancelled
30 Tuesday Fifth Tuesday- Cancelled
January
13" Tuesday Council Swearing-in Ceremony - 6:30 pm, Town Hall
20" Tuesday Council Workshop Meeting - 6:30 pm, Town Hall
27- Tuesday Council Business Meeting - 6:30 pm, Town Hall
TIGARD CITY COUNCIL STUDY SESSION AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov
Executive Session -
The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations
(ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body,
which is dosed to certain persons for deliberation on certain matters."
Permissible Purposes for Executive Sessions:
192.660 (2) (a) - Employment of public officers, employees and agents,
If the body has satisfied certain prerequisites.
192.660(2) (b) - Discipline of public officers and employees (unless affected person requests to have an open
hearing).
192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital.
192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.)
192.660 (2) (e) - Real property transaction negotiations.
192.660 (2) (f) - Exempt public records - to consider records that are "exempt bylaw from public inspection."
These records are specifically identified in the Oregon Revised Statutes.
192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is
competing with other governing bodies.
192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current
litigation or litigation likely to be filed.
192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the
governing body, the employment-related performance of the chief executive officer, a public
officer, employee or staff member unless the affected person requests an open hearing. The
standards, criteria and policy directives to be used in evaluating chief executive officers shall
be adopted by the governing body in meetings open to the public in which there has been an
opportunity for public comment.
192.660 (2) 0) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or
businesses regarding proposed acquisition, exchange or liquidation of public investments.
192.660 (2) (k)- Relates to health professional regulatory board.
192.660 (2) (1)- Relates to State Landscape Architect Board.
192.660 (2) (m)- Relates to the review and approval of programs relating to security.
1AADM\Cathy\CCA SS - Pink Sheet\2008\081209.dm
TIGARD CITY COUNCIL STUDY SESSION AGENDA -Decem_b_er 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 ww_w.tigard-or.gov
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City of Tigard, Oregon
Affidavit of Posting
TIGARD
In the Matter of the Proposed Ordinance(s)
STATE OF OREGON )
County of Washington ) ss.
City
},of' Tigard r )
I, VV & % 10(A' O 1 0 r~ Q.d f- , being first duly sworn (or affirmed), by oath
(or affirmation), depose and say:
That I posted in the following public and conspicuous places, a copy of Ordinance
Number(s) 0 9 - & / Q , which were adopted at the City Council
meeting of cc - 9240 8V , with a copy(s) of said Ordinance(s) being hereto
attached and by ref ence made a part hereof, on the
10 tit'day of 1 .20 L_.
1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon
2. Tigard Public Library, 13500 SW Hall Blvd., Tigard, Oregon
3. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon
Signature of n o Perfo ed Posting
Subscribed and sworn (ev a€fi~eed) before me this day of
c_e~rr► b 0 , 20Q'q.
JILL M B
sue'
YARS Sigature of No ary ublic for Oregon
.TILL M
NOTARY PUBLIC - OReGIM
COMMISSION NO. 427990
MY COMMISSION EXPIRES JUNE 14, 2012
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CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO.08- ,;2 J
AN ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 2.09 RELATING TO
BUILDING APPEALS BOARD
WHEREAS, Tigard Municipal Code Chapter 2.09 contains rules and procedures for staffing and operating a
local appeals board for decisions and interpretations made by the Building Official; and
WHEREAS, Tigard Building Appeals Board has not been activated for the past 5 years; and
WHEREAS, the Department of Consumer Business Services offers 2 procedures of appealing a decision or
interpretation made by the Building Official.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Persons aggrieved by orders, decisions and determinations made by the Building Official
relative to application and interpretation of building codes may appeal the decision to the
Department of Consumer Business Services pursuant to ORS 455.475.
SECTION 2: Tigard Municipal Code Chapter 2.09 is hereby repealed.
SECTION 3: This Ordinance shall be effective 30 days after its passage by the Council, signature by the
Mayor, and posting by the City Recorder.
PASSED: By lfi?2~'C ote of all Council members present after being read by number
and tide only, this day of ~%n~~`z°~ , 2008.
Carol A. Krager, Deputy City Recor er
APPROVED: By Tigard City Council this ! ./'-day of /,y?',PZ , 2008.
Craig irksen, Mayor
App oved as to form:
i Attorney
Date
ORDINANCE No. 08- J
Page 1
Agenda Item No. 3 .
Meeting of / • ®d 7 -
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City of Tigard
Tigard Business Meeting Minutes
TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD (LCRB)
MEETING DATE /TIME: December 9,2008; 6:30 p.m. Study Session; 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
STUDY SESSION- 6:30 pm
• EXECUTIVE SESSION - Mayor Dirksen read the citation and Council entered into Executive Session
under ORS 192.660(2 (e) real properly transactions negotiations, (h)- Legal counsel - for consultation with
counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed, and
192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the
governing body, the employment-related performance of the chief executive officer, a public officer,
employee or staff member unless the affected person requests an open hearing. The standards, criteria and
policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in
meetings open to the public in which there has been an opportunity for public comment. Executive Session
ended at 7: 17 pm
STUDY SESSION - Council discussed the scheduling of a Goal Setting meeting in early January, tentatively
choosing Tuesday, January 6, 2009 at Umpqua Bank. Assistant City Manager Newton asked Council to verify this
date on their calendars and she will send out an e-mail confirming the details.
1. BUSINESS MEETING
1.1 At 7:32 PM Mayor Dirksen called to order the Tigard City Council and Local Contract Review Board
1.2 Deputy City Recorder Krager called the Roll:
Name Present Absent
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor President Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
c City of Tigard _ 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov ( Page 1 of 9
1.3 The Pledge of Allegiance was lead by Webelo Pack 232. 7:32:31 PM
1.4 Council Communications & Liaison Reports
Webelo Pack 232 had some questions for the Council.
Daniel Field asked, "What is it like to be Mayor?" Mayor Dirksen said, "A lot of people ask that. It is
very challenging and can be very hard work, but things that are rewarding are seldom easy. That's what
makes them worthwhile."
Nick Smith asked, "How do you keep the City safe?" Mayor Dirksen said he and the Councilors work
very hard to keep Tigard citizens safe, which is perhaps their most important job. This includes having a
police department, keeping roads safely designed and maintained, ensuring clean, safe drinking water,
and protecting the environment in many ways.
Patrick Ducalo asked, "What was your hardest decision?" Mayor Dirksen replied, "The decision to
move forward with the Street Maintenance Fee." Councilor Buehner said, "Finding a permanent water
source, which has been going on for 15 years." Councilor Wilson said the hardest decisions are the
ones where you know the right thing to do but you know it has a negative impact on someone. For
example, a sanitary sewer reimbursement district formation will protect Tigard's environment but may
cost the district's property owners money. Council President Sherwood said the hardest decisions for
her are budget allocations.
Mayor Dirksen thanked the pack members for their participation and gave each member a City of
Tigard pin.
1.5 Mayor Dirksen asked Council and Staff for Non-Agenda Items. 7:41:37 PM He noted that Council
will consider a Non-Agenda Item at the end of the meeting.
2. 7:41:56 PM PROCLAMATION - Mayor Dirksen proclaimed December 10, 2008 as Human Rights Day,
saying the United Nations endorsed a universal declaration of human rights on December 10, 1948.
Jurisdictions across the world will be making the same declaration of December 10, 2008 as Human Rights
Day.
3. CITIZEN COMMUNICATION
• Tigard High School Student Update - Vice President Taylor Friesen updated the Council on Tigard
High School academics, sports, activities and the arts. A copy of his report is in the Gty Recorder's
Office. Councilor Buehner asked about the delivery location for donated canned goods that Tigard
High is collecting. Mr. Friesen said the drop-off spot is in the Tigard High School Commons.
Students have collected 13,000 cans so far.
• Gtizen Communication - No one signed up to speak
• Follow-up to Previous Citizen Communication - None
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 9
4. CONSENT AGENDA:
4.1 Receive and File:
a. Council Calendar
b. Tentative Agenda
c. Police Department Annual Report - Mayor Dirksen commented on the excellence of this report.
4.2. Local Contract Review Board:
a. Amend Engineering Services Contract with Murray, Smith & Associates, Inc. for the Design and
Construction Management of the 550-Foot Zone Reservoir No. 2
b. Award Contract to Century West Engineering Corporation for Engineering Services for Proposed
72"d Avenue Sewer Reimbursement District
4.3 Appoint Members to the Planning Commission - Resolution No. 08-70
RES. NO. 08-70 - A RESOLUTION REAPPOINTING MATTHEW MULDOON AND KAREN
FISHEL AS VOTING MEMBERS TO THE PLANNING COMMISSION, AND APPOINTING
TIMOTHY L. GASCHKE AS AN ALTERNATE TO THE PLANNING COMMISSION
Councilor Buehner said there was a second alternate appointed that was not listed. Mayor Dirksen
asked staff to look into this.
4.4 Appoint Members to the City Center Advisory Committee (CCAQ - Resolution No. 08-71
RES. NO. 08-71 - A RESOLUTION REAPPOINTING ALICE ELLIS GAUT, :CAROLYN
BARKLEY, AND THOMAS MURPHY AS VOTING MEMBERS TO THE CITY CEN'T'ER
ADVISORY COMMISSION, AND REAPPOINTING ALEXANDER CRAGHEAD AS AN
ALTERNATE
4.5 Appoint Members to the Transportation System Plan Citizen Advisory Committee - Resolution No.
08-72
RES. NO. 08-72 - A RESOLUTION APPOINTING MEMBERS TO THE TIGARD
TRANSPORTATION SYSTEM PLAN UPDATE CITIZEN ADVISORY COMMITTEE
4.6 Approve Budget Amendment # 09-07 to Recognize Receipt of Additional Revenue from TnMet for the
Creation of an Officer Position Assigned to the Transit Police Division- Resolution No. 08-73
RES. NO. 08-73 - A RESOLUTION TO APPROVE BUDGET AMENDMENT # 09-07 TO
RECOGNIZE RECEIPT OF ADDITIONAL REVENUE FROM TRIMET FOR THE
CREATION OF AN OFFICER POSITION ASSIGNED TO THE TRANSIT POLICE
DIVISION
4.7 Approve Intergovernmental Agreement with Oregon Department of Transportation for the
Transportation and Growth Management (TGM) Grant to update the Tigard Transportation System
Plan
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 9
4.8 Approve Intergovernmental Agreement with Metro and TriMet to fund a Redevelopment Feasibility
Study of the Tigard Transit Center
RESOLUTION NO. 08-74 - A RESOLUTION AUTHORIZING THE QTY MANAGER TO
SIGN AN INTERGOVERNMENTAL AGREEMENT WITH METRO AND TRIMET TO
FUND A REDEVELOPMENT FEASIBILITY STUDY OF THE TIGARD TRANSIT CENTER
The following agenda item was removed from the Consent Agenda and will be discussed at a future date.
4.9 go-n-Sid-ef -R&Sn-lutien Naning the City Owned Ind Prepe" at 13335 SW I=W] Blvd as the
""Fanne u
Qe ekzzvcrs~
Councilor Wilson moved to approve the Consent Agenda. The motion was seconded by Councilor Woodruff.
Name Yes No
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
The motion to approve the Consent Agenda passed unanimously.
Councilor Woodruff noted that Police Chief Dickenson was in the audience and complimented the police
Department on their annual report, mentioned as Consent Agenda Item 4.1.c. He encouraged residents to view
the report on the City s website. He said it was great news that the most serious crimes, (Part I) were lowest in
2007 than they had been in the last ten years. He acknowledged the Police Department for the good work that
they do.
5. RECEIVE UPDATE ON THE ACTIVITIES OF THE TIGARD YOUTH ADVISORY COUNCIL
('TYAC)
TYAC President Alexander Cush gave a PowerPoint presentation about the TYACy a copy of which is in the
City Recorder's Office. He spoke about the past year's activities, including Bike Fest, adopting a family at
Thanksgiving, Christmas for Kids, movie nights at the Library, child car seat clinic and Tigard's Tree Lighting
ceremony. He said they met with Tualatin's Youth Advisory Council and hope for several joint projects in the
future. Mayor Dirksen said it is great that Tigard and Tualatin are working together.
Narinthong Lungrath gave an update on projects TYAC has planned for 2009. She said they plan to adopt a
family next year for Christmas. They will begin their blanket drive soon. Collection boxes will be placed around
the City and TYAC will collect the blankets and donate them to needy families. Movie nights will be continued
at the Tigard Library. They hope to hold another Bike Safety Day with an increased number of helmets
available for distribution. They will be cooking at the Good Neighbor Center in January.
7:56:53 PM Mayor Dirksen thanked the TYAC for everything they do. He said it was terrific their members
want to be engaged and involved in the City.
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 9
6. DISCUSS AFFORDABLE HOUSING FEE ASSISTANCE REQUEST
Senior Planner Roberts said Council adopted the Affordable Housing Program in 2002, which is part of a
larger, local-level effort intended to encourage affordable housing in Tigard. $10,000 is set aside annually to
reduce fees and charges imposed on affordable housing acquisition, development and rehabilitation.
Community Partners for Affordable Housing (C'AI-1) submitted a request for the entire $10,000. There have
been no requests from other agencies. This amount would offset an estimated $10,486 in land use planning
fees associated with the approval of a 48-unit senior housing project located within Tigard's urban renewal area.
This proposed project meets City guidelines and all of the units will be affordable to seniors eaming less than
50% of area median income.
Daryn Murphy of the non-profit Housing Development Center brought a rendering of the proposed senior
housing project. The project site is at the intersection of Hall Boulevard and Hunziker Street and the property
has already been acquired. He said they are in the process of getting a zoning change to allow multi-family
dwellings.
Council President Sherwood commented that at the Community Development Block Grant CDBG meeting,
CPAH was awarded $750,000 to move forward with this project. She said this project could be a catalyst for
Tigard's urban renewal.
Councilor Woodruff noted that people may think that because non-profits are exempt from paying taxes they
do not have to pay building fees, but that is not true. He said getting more affordable housing in Tigard is one
of the City Council's goals and the least the City can do is help with required fees in order to assist with getting
this project built.
Council President Sherwood asked what the rents would be. Mr. Murphy said it was still a few years out but the
general range would be $350-$650 per month. He said there will be 48 one-bedroom units with one dedicated
for an on-site resident manager. The ground floor will have a community room where seniors can gather to
receive services or hold events. Parking will be at the back of the building. Construction will begin in early
2010 or late 2009.
Councilor President Sherwood moved that $10,000 be awarded to CPAH for this project. Councilor Buehner
seconded the motion and all Council voted in favor.
7. CONSIDERATION OF ORDINANCE REPEALING TIGARD MUNICIPAL CODE CHAPTER 2.09
RELATING TO BUILDING APPEALS BOARD
Building Official Blalock introduced this item. The local Building Appeals Board is in place to hear and decide
appeals relating to application and interpretation of the building code. He said Tigard's Building Appeals Board
has not been used in five years. He noted that the State provides Specialty Code Griefs to hear appeals of
orders, decisions or determinations made by city building officials. He said staff believes this appeals process
will meet the needs of the construction community.
Mayor Dirksen asked if the State of Oregon providing this service is a recent change or what the reason is not
to have a local Board. City Manager Newton said Tigard's Building Appeals Board was started by Mayor
Ncoli who thought it would be convenient to address issues locally. She said there was a need for it in past
years.
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 5 of 9
Councilor Wilson said it is a credit to staff that they are able to work things out before they get to the level of an
appeal. Mr. Blalock said Tigard's Building Code offers more flexibility than rigidity and he felt it is more
effective to work cooperatively with citizens.
Councilor Wilson moved to adopt Ordinance No. 08-21. His motion was seconded by Councilor Woodruff.
Mayor Dirksen asked Deputy Recorder Krager to take a roll call vote.
ORDINANCE NO. 08-21 - AN ORDINANCE REPEALING TIGARD MUNICIPAL CODE
CHAPTER 2.09 RELATING TO BUILDING APPEALS BOARD
Ordinance No. 08-21 was adopted by unanimous vote.
Name Yes No
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
8. CONSIDERATION OF A RESOLUTION TO APPROVE THE FIRST AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT REGARDING THE WATER SUPPLY FACILITIES,
DESIGN, CONSTRUCTION AND OPERATION WITH THE CITY OF LAKE OSWEGO AND
AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT
Public Works Director Koellermeier gave the staff report on this first amendment to the Intergovernmental
Agreement with Lake Oswego. When the Agreement was crafted an outstanding issue was the appraisal of the
existing properties and both parties agreed to prepare an amendment once that was completed. He said the two
things affecting this amendment are 1) completion of appraisals on the intake and treatment plant properties,
and 2) Lake Oswego owned a group of properties adjacent to, but not a part of, the treatment plant and it has
been determined that these properties are not necessary. Those properties have been backed out of the
acquisition which dropped the buy in cost.
The total buy-in for Tigard is $2,820,557 and is due to City of Lake Oswego no later than June 30, 2009.
Mayor Dirksen said he appreciated the background materials and spreadsheet which made it easy to recognize
the relative values and history.
Councilor Buehner moved to approve Resolution No. 08-75 and Council President Sherwood seconded the
motion.
RESOLUTION NO. 08-76 - A RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
INTERGOVERNMENTAL AGREEMENT REGARDING WATER SUPPLY FACILITIES, DESIGN,
CONSTRUCTION, AND OPERATION WITH THE CITY OF LAKE OSWEGO AND
AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 6 of 9
Name Yes No
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Resolution No. 08-75 was approved unanimously.
9. 8:15:49 PM THIRD QUARTER GOAL UPDATE
Assistant City Manager Newton gave highlights of the Gtys Third-Quarter Report. A copy of this update is in
the City Recorder's Office.
Gail Na 1 - Pursue opportunities to mluw P ulk arWtion in Ttgvd
Ms. Newton noted the school signs with flashing beacons have been installed and were a low cost project to
provide more safety and improve the traffic flow. She also mentioned that when the pavement overlay was
done on Walnut Street a right-turn lane was added for west-bound traffic turning right onto 135` Avenue.
Councilor Buehner reported that neighbors have commented favorably about the turn lane on Walnut. Ms.
Newton said the City is expanding their efforts to look at Light Rail on 99W.
Gaal Na 2 - Conplete the Update and Begin the In plerrerrt nm cf the Corrpd r ne Plan
Assistant City Manager Newton said the Council has completed hearings on the Comprehensive Plan and the
Caty is now on the next phase which is the Development Code and implementing ordinances.
Gaal Na 3- In pl m,& the Da cozen U7ban Rer mid Plan
The City Council received a presentation from University of Oregon students on the urban design vision
project. The Burnham Street project has begun to break free more and the City is making progress on property
acquisitions.
Gad Na 4- P"rae and Ha" Goal Citizenship in TW7d
The Gty Council just heard a report from the Tigard Youth Advisory Council (TYAQ. All Neighborhood
Network web pages have been spoken for and training has begun. The next part is to get steering committees
up and running. Neighborhood # 3 has already planned activities in their area, from a neighborhood clean-up
to self-defense classes for women. The Second Annual Neighborhood Open house will be February 7, 2009
in the library and will expose more citizens to the program.
Councilor Sherwood asked if neighborhood networks can give themselves names. Assistant Gty Manager
Newton noted that two neighborhoods had done so - West Tigard and Cook Park - and the other networks
are welcome to do so as well.
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 7 of 9
Gail Na S - Explore the Passibility eftbang a Parks & Gnn Spaces Measure on the h-da in 2010
The Parks System Master Plan is underway.
Gail Na 6 - Make a Derision on Tigz ds L ong Term Water Saone
Goal Completed!
Councilor Sherwood said as one of Council's Goals was to be connected within the region, she was pleased to
offer congratulations to Mayor Dirksen for being elected to JPACT Goint Policy Advisory Committee on
Transportation). Mayor Dirksen is representing Tigard and other cities (other than Millsboro) in Washington
County.
Councilor Wilson commented that when these goals were set a list of tasks was also developed. He asked that
a status report on these tasks be available prior to the next goal setting session.
Councilor Woodruff mentioned the Dartmouth Street median near Costco for left-hand turns, which has been
a good improvement at low cost to the City. Mayor Dirksen said he almost immediately heard comments about
how beneficial that median was. Councilor Woodruff encouraged citizens to propose other suggestions to help
ease traffic congestion.
10. NON AGENDA ITEMS
Assistant City Manager Newton gave a brief description of Resolution No. 08-76 to be considered as a Non-
Agenda Item She said this resolution declares the need to acquire property for construction of a portion of
Lower Fanno Creek Park She said Council discussed this item earlier in an Executive Session.
Councilor Buehner said it is important to note that this was requested by the property owner. There are tax
benefits to doing a "friendly" condemnation. She said this benefits both sides.
Mayor Dirksen said this Resolution of Necessity covers two pieces of property with the same owner. One piece
of property will go into the park and another piece of property on the other side on the street provides right of
way for Burnham Street improvements.
Councilor Wilson moved for adoption of Resolution 08-76 and Councilor Woodruff seconded the motion.
RES. NO. 08-76 DECLARING THE NEED TO ACQUIRE PROPERTY FOR THE PURPOSE OF
CONSTRUCTING A PORTION OF LOWER FANNO CREEK PARK IN THE CITY OF TIGARD
Name Yes No
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Resolution 08-76 was approved unanimously.
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 8 of 9
11. COUNCIL LIAISON REPORTS
Councilor Buehner said she will report on the rural reserves process at the December 16, 2008 Council meeting.
12. ADJOURNMENT At 8:27:03 PM. Councilor Wilson moved for adjournment. Council President
Sherwood seconded the motion and all voted in approval.
Carol A.Krager, Deputy City Recorder
Attest:
Mayor, City of Tigard
Date:
I:\ADM\CAT1-MCCM\2008\081209 business
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 9 of 9
11. COUNCIL LIAISON REPORTS
Councilor Buehner said she will report on the rural reserves process at the December 16, 2008 Council meeting.
12. ADJOURNMENT At 8:27:03 PM. Councilor Wilson moved for adjournment. Council President
Sherwood seconded the motion and all voted in approval.
Carol A. Krager, Deputy City Recorder
Attest:
Mayor, 'ty of Tigard
Date:
v~ D D
I:\ADM\CATHY\CCM\2008\081209 business
TIGARD CITY COUNCIL/LCRB AGENDA - December 9, 2008
City of Tigard F 13^125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 N Uwww tigard-or.gov Page 9 of 9
AGENDA ITEM NO.3 - CITIZEN COMMUNICATION DATE: December 9, 2008
(Limited to 2 minutes or less, please)
The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve
your concerns through staff.
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record. The names and addresses ofpersons who
attend or participate to City of Tigard public meetings will be included in the meeting minutes, which is a
public record.
NAME, ADDRESS & PHONE TOPIC STAFF
Please Print CONTACTED
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
CITIZEN COMMUNICATION
Tigard High School
503-431-5400
Student Envoy: Taylor Friesen Substituting for Alexa Kanbergs
Academics
➢ At the Clackamas Speech & Debate Tournament Tigard placed 4th overall
➢ Tigard High was one of ten high school nation-wide selected to participate in the
Intel/Trail Blazers Engineering Challenge.
Athletics
➢ Boy's varsity basketball will play Centennial at 7:15 at Tigard tonight. The boys
team won their Friday game against Rex Putnam.
➢ Girl's varsity basketball will play at Lake Oswego tonight at 7:15.
Arts
➢ Choir holiday concert taking place this evening at 7:30
Activities
➢ Community canned food drive will continue until December 19th. 13,OQxans
have been raised so far.
➢ Toys for Kids shopping trip last Wednesday. Tigard High Students accompanied
TTSD elementary school students on a shopping trip for Christmas presents.
➢ Winter Formal will take place Saturday Dec. 13th. The theme is "How the Grinch
Stole Winter Formal"
CITY MANAGER
Citizen Communication Follow Up
for the December 9, 2008, Meeting
At the last City Council business meeting held on November 25, 2008, the following individuals
testified during Citizen Communications to the City Council:
• Citizen Communication
Claudia Coke, 8815 SW O%4ara, Tigard, Oregon (Tigard Senior Center):
Ms. Coke spoke about a new service at the Senior Center, called Senior GAP (Guardian
Assistance Program). They offer money management and representative payee assistance for
seniors and those with disabilities who are confused over their finances and unable to pay their
bills. There is no fee to the senior or disabled person. They have received referrals from
disability, aging and veteran's services, adult protective services, banks and other community
members that recognize someone that is confused and maybe vulnerable to be taken advantage
of. We are making the City aware of this new service.
John Kearney, 2508 NE 24`.h Avenue, Portland, OR 97212 spoke about Specht Tigard Triangle
LID
He said this was approved in January and at that Council meeting both Mayor Dirksen and
Councilor Buehner said we would have discussions about abating the amount they've been
assessed. Theystill don't have a firm amount, initially they were told it would be $130,000 (but
over time, interest payments would make it $170,000.) He has continually asked Gus Duenas or
Greg Berry about having a meeting with someone who can make a decision about this. He's
gotten a few phone calls and e- mails about this but nothing else.
He said he'd like to set a time to speak with someone who can make a decision.
Mayor Dirksen said he and Council received his letter but he wasn't sure everyone had a chance
to review it. He said because it is an ongoing investigation they really can't discuss it. Mr.
Kearney asked if Mayor Dirksen knew what time they could sit down and discuss this and the
Mayor said he did not know at this time.
Citizen Communications Follow Up
December 9, 2008 Page 1
Agenda Item No. Va
For Agenda of December 9, 2008
w
MEMORANDUM
A I
TO: Honorable Mayor & City Council
FROM: Cathy Wheatley, City Recorder
RE: Three-Month Council Meeting Calendar
DATE: December 2, 2008
Regularly scheduled Council meetings are marked with an asterisk
December
9* Tuesday Council Business Meeting - 6:30 pm, Town Hall
16* Tuesday Council Workshop/Business Meeting - 6:30 pm, Town Hall
23* Tuesday Council Business Meeting - Cancelled
30 Tuesday Fifth Tuesday Council Meeting - Cancelled
January
13* Tuesday Council Ceremonial Meeting - 6:30 pm, Town Hall
(Oaths of Office, State of the City, Elect City Council President, Reception)
20* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall
27* Tuesday Council Business Meeting - 6:30 pm, Town Hall
February
10* Tuesday Council Business Meeting - 6:30 pm, Town Hall
17* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall
24* Tuesday Council Business Meeting - 6:30 pm, Town Hall
I:\ADM\City Council\3-month calendar for 081209 cc mtg.doc
Agenda Item No. L 0. 6
Tigard City Council Tentative Agenda 2008 Meeting of 2 0o or
7
Meeting Date: December 9, 2008 Meeting Date: December 16, 2008 Meeting Date: December 23, 2008
Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Work.&Bus./6:30 p.m. Meeting Type/Time: Business/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: November 25, 2008 Materials Due @ 5: December 2, 2008 Materials Due @ 5: December 9, 2008
Councilor Wilson and City Manager Prosser Absent Councilor Wilson Absent
Study Session - Time Sched. 40 min. 5 Avail Consent Agenda Study Session - Time Sched. 0 min. - 45 Avail.
City Attorney Review - SI - Admin. - 30 min. Renew IGA with Washington County for West
Exec. Session - Real Property - Kim M. - 10 min. Nile Program - Rob B.
Approve IGA w/ODOT, Washington Co. & Tualatin
Consent Agenda for Bridgeport Village Improvements-Gus-RES
LCRB- 550-Zone Reservoir Eng. Svcs.-Dennis Business Meeting
LCRB-72nd Ave. Sewer Dist. Eng. Svcs.-Gus D. Amend TMC - Franchise Fee option based on
Planning Commission Appointments - Dick B.-RES Linear Foot-Loreen- 15 min. - ORD Consent Agenda
CCAC Appointments - Phil N. - RES Adopt Telecommunications Franchise Standard
Res. Of Necessity-Park Prop.-Kim Mc - RES Agreement format - Loreen -5 min. - RES
Rec. & File - Police Annual Report - Chief D. Urban/Rural Reserve Resolution - Ron - 40 min.
Appoint Members to Transportation System Plan
Citizen Advisory Committee - Darren W. - RES
Approve IGA with ODOT for TSP Grant - Darren Business Meeting
Naming of Fanno Creek House - Dennis Workshop
Approve BA#09-07 Recognizing TriMet Revenue for Discuss Facilities Master Plan - Dennis - 30 min.
Transit Officer Position - Chief D. - RES Discuss Council Dais - Liz/Cathy - 20 min.
Approve Metro/TriMet IGA re Transit Center-Sean Discuss Town Hall Electronics - Liz/Cathy - 20 min.
Business Meeting WCCLS Strategic Planning (Need RTS) Meeting is Cancelled
THS Student Envoy - 10 min. Barrows Road Bridge Repair Status Update -
Human Rights Day Proclamation - Mayor 5 min Gus D. - 15 min.
Youth Advisory Council Update -S Huiras - 20 min
CPAH Fee Subsidy Req. - Duane - 10 min
Approve Ordinance Repealing TMC Chapter 2.09
re Bldg. Appeals Board - Brian B. - 15 min. - ORD
Amend LO Water Partnership Agreement -
Dennis - 15 min.
3rd Quarter Goal Update - Liz N. - 15 min. -SI
Time Avail: 120 min. - Time Scheduled: 90 min. Time Avail: 180 min. - Time Scheduled: 145 min. Time Avail: 120 min. - Time Scheduled: 0 min.
Time Left: 50 min. Time Left: 35 min.
Page 1 of 4
12/1/2008
1
Tigard City Council Tentative Agenda 2008
Meeting Date: December 30, 2008 Meeting Date: January13, 2009 Meeting Date: January 20, 2009
Meeting Type/Time: Fifth Tuesday 7-9 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m.
Location: PW Auditorium Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ Materials Due @ 5: December 30, 2008 Materials Due @ 5: January 6, 2009
Fifth Tuesday 7-9 pm Study Session Workshop
6:00 - Council Photos Annual Joint Meeting with the Committee for Citizen
Exec. Staff Photos Involvement ( CCI) - Marissa D. - 30 min.
Update on Fanno Creek Conference - (Need RTS)
Report/Discuss Homebuilders Assn. Request for
Assistance ( Need RTS)
Report/Discuss Street Maintenance Fee Open House
This meeting has been cancelled. Consent Agenda (Need RTS)
Discussion on Shopping Cart Ordinance Study
Christine Darnell - 10 min.
Business Meeting
Ceremonial Meeting - Swearing in of Council and
Reception - No regular Business Items
State of the City Address - Mayor Dirksen
Elect Council President - 10 min. - Cathy
Time Avail: 180 min. - Time Scheduled: 40 min.
Time Left: 140 min.
Page 2 of 4
12/1/2008
Tigard City Council Tentative Agenda 2008
Meeting Date: January 27, 2009 Meeting Date: February 10, 2009 Meeting Date: February 17, 2009
Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: January 13, 2009 Materials Due @ 5: January 27, 2009 Materials Due @ 5: February 3, 2009
Study Session - Time Sched. 25 min. 20 Avail. Study Session - Time Sched. 0 min. Avail 45 min. Workshop
Exec. Session - Labor Relations - Sandy Z. - 25 min. Budget Committee Mid-Year Meeting - Toby L.
SI - 90 min.
Consent Agenda
Consent Agenda Establish LT Pavement Condition Goal - Gus - RES
Appoint Members of the Committee for Citizen Approve Fees & Charges Update for Street
Involvement - Marissa - RES Maintenance Increase - RES - Toby
Above item might be scheduled for bsns mtg; seek
Council direction at Jan. 27 meeting.
Business Meeting
Chamber of Commerce Rep.- 10 min.
QJPH - Fields Zone Change and Comprehensive
Plan Map Amendments - Cheryl C. - 30 min. - ORD Business Meeting
PH -Street Maint. Fee Amend. & Discuss/Report THS Student Envoy - 10 min.
on 1/20/09 Open House -20 min. Gus - ORD Senator Burdick & Representative Galizio - ?
Periodic Review Evaluation and Work Program - Development Code Amendment to Allow Motor
Darren W. - 30 min. Vehicle Sales in the I-P Zone - Gary P. - 30 min.
Approve Heritage Tree Nomination - Todd P. PPT -
15 min.
Time Avail: 120 min. - Time Scheduled: 105 min. Time Avail: 120 min. - Time Scheduled: 40 min. Time Avail: 180 min. - Time Scheduled: 90 min.
Time Left: 15 min. Time Left: 80 min. Time Left: 90 min.
Page 3of4
1
12/11/2008
Tigard City Council Tentative Agenda 2008
Meeting Date: February 24, 2009 Meeting Date: March 10, 2009 Meeting Date: March 17, 2009
Meeting Type/Time: Business/ Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: February 10, 2009 Materials Due @ 5: February 24, 2009 Materials Due @ 5: March 3, 2009
Study Session - Time Sched. 0 min. - 45 Avail. Study Session - Time Sched. 0 min. - 45 Avail. Workshop
Council will attend Dinner at New Fire Station at 5:00 PM
Meeting Start Time TBA
Consent Agenda Consent Agenda
Business Meeting Business Meeting
Chamber of Commerce Rep.- 10 min. THS Student Envoy - 10 min.
Update on Healthy Streams Program - PPT- Dennis - 30 min.
Time Avail: 120 min. - Time Scheduled: 40 min. Time Avail: 120 min. - Time Scheduled: 10 min. Time Avail: 180 min. - Time Scheduled: 0 min.
Time Left: 80 min. Time Left: 110 min. Time Left: 180 min.
Page 4 of 4
1
112/11/2008
Agenda Item # ~o e-
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Receive and File 2007 Police Department Annual Report
Prepared By: Chief Bill Dickinson Dept Head approval: City Mgr Approval: v I
ISSUE BEFORE THE COUNCIL
Should the City Council receive and file the annual report for 2007 as required by the Tigard Municipal Code.
STAFF RECOMMENDATION
Receive and file the annual report.
KEY FACTS AND INFORMATION SUMMARY
Tigard Municipal Code (IMC) 2.3.040 requires that "The Chief of Police shall provide for an annual public review and
evaluation of all Department goals and objectives, and.progress toward their achievement." In previous years, this
information was presented at a business meeting of the City Council. For the first time, the annual report is being
presented in a report format that will be published as well as being available on the Department's webpage for both the
public and City Council members to review. In addition to outlining the goals and objectives of the Department, the
report presents crime trends and shares what the Department is doing to address those evolving trends when they are
first identified. The report also shares the strategic objectives and strategies that were developed to guide us in
identifying what resources will be needed to meet and accomplish our long-term goals.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
2007 Police Department Annual Report
FISCAL NOTES
N/A
8 ,
I \
a TIGARD POLICE
DEPARTMENT
Annual Report 8007
f
f 1 r
~ f R+ f^
t t
1:9i r7 0
f
777-777--
' Message from the Chief
Mayor Craig Dirksen
City Council Members
Craig Prosser, City Manager
Citizens of Tigard
I am pleased to present this annual report on the activities of the Tigard Police Department for 2007. I am proud
of the efforts and level of service that each of our officers and staff have provided to the citizens of Tigard during
the past year. As a Department, we have continued to hold strictly to the community policing philosophy and
have continued to emphasize the importance of the police and community working together to solve problems.
Under the City of Tigard's Municipal Code, the Chief of Police "shall provide for an annual public review and
evaluation of all Department goals and objectives." Historically, this has been done at a business meeting of the
City Council. This is the first year that a published Annual Report has been prepared to serve this purpose.
This report presents data collected over this past year on calls for service, crime statistics, and it highlights
the many activities and programs that the Department focused on during the year. In addition, this provides
an opportunity to share with the City Council and Tigard citizens what the Department's goals and strategic
objectives are for the coming years.
This report has also given me a personal opportunity to reflect back on what this Department has been able to
accomplish since becoming Chief in 2003. I want to thank each Department employee for their service and the
efforts they have put forth in making this Department successful.
On behalf of the entire staff, I also want to thank the Mayor and City Council for the essential support that has
made the success of our agency possible.
For more information on the Tigard Police Department, please visit our website at www.figard-or.gov/police.
Sincerely,
William Dickinson
Chief of Police
2 1 Tigard Police Department 1 2007 Annual Report
7 -i=
7 7 77717
.77777
PUL, CE
MISSION
The Tigard Police Department strives to create the highest level of
livability possible by working with our citizens to preserve and protect
life, liberty and property..
VISION
The Tigard Police Department is committed to achieving our mission by:
■ Partnering with citizens and other departments
■ Developing well-trained, ethical and accountable employees
■ Earning public trust and confidence through our actions and values
GOALS
The goals of the Tigard Police Department are:
■ To reduce crime and the fear of crime
■ To assist the City of Tigard in the accomplishment of municipal goals and objectives
■ To enhance the safety and security of Tigard's residents, visitors and businesses
■ To preserve constitutional and civil rights, and foster good citizenship in our youth
CORE VALUES _
■ Attitude
■ Leadership
■ Integrity
■ Service
■ Teamwork
Tigard Police Department 1 2007 Annual Report 1 3
The Department is organized into ten functional units and has 94 Full-Time Equivalent
Positions (FME); 75 sworn and 19 non-sworn support personnel.
Records of all calls for service and requires Washington County's Crash Analysis
Records Specialists are non-sworn three shifts each consisting of Reconstruction Team (C.A.R.T).
personnel who are responsible for a Watch Commander (Lt.), two
data entry, control, maintenance, supervisors and patrol officers. Investigations Unit
and retrieval of police reports. The Personnel assigned to this section The Investigations Unit is
records unit assists with citizen are uniformed and perform most responsible for initial and follow-up
inquiries both in person and on initial investigations, enforce traffic investigations for all Measure I 1 and
the telephone. Six specialists and laws, and provide citizen assistance. other major crimes.
a supervisor staff the unit. Police Additionally, one canine officer and
records are available from 8 a.m. until one gang enforcement officer are School Resource Officers
I T p.m. every day. After hours records assigned to this division. and Youth Services
service is being provided by the Wash- Tigard Police currently have four
ington County Sheriff's Department. traffic Safety Unit School Resource Officers who assist
This unit provides overall enforce- within the Tigard-Tualatin School
Patrol ment of traffic safety laws in Tigard. District. Three of these officers
The Patrol Division is the backbone In addition, the four motorcycle instruct D.A.R.E. throughout the six
of every police department. Patrol officers, including a sergeant, Tigard elementary schools and in
operates 24 hours a day, seven provide motor vehicle accident some private schools. A Youth Services
days a week, 365 days a year. It is investigation. The Traffic unit also Manager coordinates the G.R.E.A.T.
responsible for the initial handling assists citizens with concerns program, Youth Court, manages the
regarding traffic oriented issues in Tigard Peer Court, Police Explorers
Tigard via the traffic complaint form. and after-school programs. In
One member of this unit has been addition, this position also organizes
trained in traffic crash recon- and operates several DA.R.E. and
struction and is a member of G.R.E.A.T. youth camps for 600 Tigard
area kids each year and is also the
state coordinator for D.A.R.E.
911 Property/Evidence
EMER&ENCY
The Property and Evidence
Technicians are non-sworn
personnel with responsibility for the
handling, storage, and control of all
evidence and property.
4 1 Tigard Police Department 1 2007 Annual Report
Community Service Officers and investigating cases specific to the person also coordinates the popular
Two non-sworn officers support the business community. Citizen's Police Academy which is
patrol division. The Community Ser- provided once a year to community
vice Officers assist with motor vehicle Public Information/Crime residents.
Prevention
accidents, traffic control, assist citizens
with criminal reporting and a myriad This non-sworn position provides Business/Technical Services
of other patrol responsibilities such information to the public and various This unit performs fiscal manage-
as graffiti and citizen complaints. media outlets regarding criminal and went services, management of
other police related activity within business practices, computer
Commercial Crimes Unit the City of Tigard. The same officer is hardware and software support, and
This unit created in FY 2007-08, is a also responsible for managing most crime analysis and support. Budget
three-member team working with the of the crime prevention programming preparation and policy development
business community to reduce crime within Tigard such as Neighborhood are also managed by this unit.
before it happens by assessing risk, watch, Enhanced Safety Properties, The unit consists of the Business
Citizens on Patrol, National Night Out Manager, Police Systems Specialist,
instituting prevention measures, and Neighborhood Speed Watch. This and Crime Analyst.
City of Tigard Police Department FY 2008-09
Chief of Police
Public Information Officer Confidential Executive Assistant
Part-time Confidential Assistant
Assistant Chief of Police
OPERATIONS SUPPORT SERVICES
PATROL INVESTIGATIONS RECORDS
Captain Lieutenant Records Supervisor
Lieutenant (3) Sergeant Records Specialist (6)
Sergeant (7) Police Officer (8)
Community Services Officer (2) Detective Secretary (1.5) PROPERTY/EVIDENCE
Police Officer (36) P/T Background Investigators Property Evidence Spec. (2)
TRAFFIC SAFETY YOUTH SERVICES BUSINESS/TECHNICAL
Sergeant Sergeant SERVICES
Police Officer (4) Youth Program Manager Business Manager
School Resource Officer (4) Business Specialist
Crime Analyst
Tigard Police Department 1 2007 Annual Report 1 5
08-09 Department Budget Capital Outlay
2%
The operating budget of the Department can be broken down by the three
major operating divisions of Administration (5.1%), Operations (53.4%), and
Support Services (42.3%). Materials
and Services
The Department generates over $1.5 million in revenue to offset the budgeted 17%
expenses, and this does not include the over $700,000 in traffic fines that
are used to offset the expenses of both the Police Department and the City's
Municipal Court. The remaining amount of the Department's budget is financed
from the City's General Fund. '
With a population of 46,715, the budget per resident is $250 per year.
FY 2008-09 Police Department Budget
$11,695,656
av 08-09 Department Personnel
Of the 94.0 full-time equivalent positions,
75 are sworn officers that actively work in Non-sworn
our City's neighborhoods and commercial/ 20%
industrial areas either patrolling traffic or
protecting the public.
r
The most recent data available from the Bureau
of Justice Statistics shows that on a national level
for a city of comparable size, the
average percentage of non-sworn personnel is 34% compared to ~ 2008-09 Police Department Personnel
P 94.0 Full-time Equivalent Positions
20% at the Tigard Police Department.
Non-sworn personnel include those who
provide records management, property/
evidence, crime analysis, and other types of Non-Swom
administrative support. 34%
i
State and Local
Law Enforcement Personnel
(Cities between 50,000 and 99,000 Population)
6 1 Tigard Police Department 1 2007 Annual Report
-WNUT
lie
M
Upon Reflection
This first published Annual Report has given the Department an opportunity to rejlect back on the
many accomplishments that have been attained through the hard work and dedication of every staff
member of the Tigard Police Department since 1 became Chief of Police in 2003. Through individual
and group initiatives, several new and innovative programs have been instituted. These are listed
below by major program areas. Not listed are some programs that were in place but have been
enhanced and or expanded over the last four years.
■ Mission, Vision, Goals Established
■ Youth Services
b Explorer Post P Expanded summer camps
P Expanded the number of School Resource Officers D Expanded after-school programs
■ Public Education and Events
b Community shredding of documents to help ► Operation Engrave 'Em' to Save 'Em
reduce identity theft for catalytic converters
p Bicycle Safety ► Child Safety
P National Night Out a Unity Rally
■ Staffing/Training/Employee Relations
p Revised Field Training Program 1 Revised Promotional Criteria
b Streamlined and Revised Recruitment ► Created Department Newsletter
1 Added positions of Assistant Chief, Captain, ► Emergency Vehicle Operations Course
and Business Manager to improve overall p Improved Labor Relations
management of the Department P FBI Academy Training (Two Officers)
P Union Contract - First time in ten years with 1 National Diversity Training
no arbitration (Command and `Supervisors) - Tools for Tolerance
D Crisis Intervention Training (CIT) D Hired 38 New Employees who have remained with
e Ten Promotions the Department
D Renewal of Union Contract Before Expiration of b Noble Cause Ethics Training
Existing Contract P Stress Management Training
P Mandatory Certification for Emergency Operation D ODOT Traffic and Patrol Supervisor Training
Training D Re-established Chaplaincy
d Employee Holiday Party D Department-wide Risk Management Training
D Started an Annual City-wide Employee BBQ
Tigard Police Department 1 2007 Annual Report 1 7
Tpu L,
■ Public Safety Programs
P K-9 Unit b Elder Abuse Response
b Crime Analysis P Commercial Crimes Unit
P District Policing Plan D Community Policing
D Local COMSTAT (COMParative STATistics) b Problem Solving Approach
b ODOT Three Flags Program D ODOT Exclusions
D TriMet Exclusions b Night Shift DUII Car
■ Use of Less Lethal Weapons
b Tasers
P Bean Bag Guns
■ Employee Driven City Ordinances
D Jaywalking
b Graffiti
D Truancy
b Exclusion
P Alarm Ordinance
■ Establishment of Partnerships with Other Law Enforcement Agencies
p Crash Analysis and Reconstruction Team (CART) Team P US Marshall Operation Falcon
b Human Trafficking Task Force P TriMet - Mass Transit Public Safety
b Metro - Solid Waste Enforcement b Regional Organized Crime Narcotics (ROCN)
■ Modernized and Updated
■ Equipment/Vehicles
D Use of ATVs in Off-Road Areas F New Car Replacement Schedule
P Rebranded the Vehicles b Added LID Lighting
D New 800 Meg. Radios in the Vehicles - d Ballistic Door Panels on Cars
Both Vehicles and Handhelds D LOJACK (Stolen Vehicle Recovery System)
D Automatic Electronic Defibulators in Vehicles Receiver in Police Cars
and City Facilities d New Rifles (AR15)
■ Improved Management Practices and Use of Technology
b Revised Citizen Complaint Process b Management of Potential Risks
p Vision Hawk - In-Car Video b Replaced Mobile Data Computer in the Vehicles
b Nextel Blackberries - Better Communication D New Property/Evidence Software
b Multiple Audits of Operations b Computer Cell Phone Forensics
D Digital Photographs b New Security System for Facility
b Grant Management - Over $800,000 in grants received D Laser Image Radar - Speeding and Following too Close
8 1 Tigard Police Department 1 2007 Annual Report
now-
Crime Trends
-2007
(All data is reported by calendar year versus fiscal year)
First, this report includes statistics frequently is required to conduct under the influence, liquor laws,
showing the total demand for follow-up work to the initial call for drunkenness, disorderly conduct,
service. This is reflected in the service. It may involve interviewing vagrancy, suspicious circumstance,
total calls for service. Then this witnesses, victims, suspects, curfew, and runaway.
demand is broken down by searching for or processing
those calls that are dispatched evidence, and consulting with other The most violent offenses of
homicide, robbery, serious assaults,
from the Washington County law enforcement officials and as
Consolidated Communications well representatives from the courts and arson are recognized in a
separate grouping in order to
Agency (WCCCA) using either 911 and District Attorney's office.
or the non-emergency dispatch measure our violent crime index.
The FBI breaks all crime statistics
phone number versus self-initiated The graphs and charts in this
into two sections which are called
activity. Self-initiated activity would Part I and Part II offenses. For all section display these statistics and
include an officer making a traffic trends for 2007.
stop and the less visible crime practicable purposes Part I offenses
include the most serious and Part
reduction efforts associated with II are the most commonly reported f
"Problem Oriented Policing."
This approach would occur if crimes.
there was a particular problem PART I CRIMES INCLUDE:
in a neighborhood of the City. criminal homicide, forcible rape,
In this case, a problem solving robbery, aggravated assault,
project would be initiated placing burglary, larceny, motor
greater emphasis in the area. vehicle theft, and arson.
That could include foot patrols, PART II CRIMES INCLUDE:
bicycle patrols, or any other type other assaults, forgery,
of concerted and directed patrol counterfeiting, fraud,
activity. This activity is much less embezzlement, stolen
visible to the public, but occurs
frequently in our efforts to reduce property, vandalism,
weapons, prostitution,
crime and the fear of crime. sex offenses, drug abuse
There is another demand for service violations, gambling,
in the follow-up investigations offenses against family
that are often needed. An Officer and children, driving
Tigard Police Department 1 2007 Annual Report 1 9
?2 o oL9
Workload Analysis by the public through dispatch.
With the addition of the Crone Analyst Although not a huge change, it does
position, the Department has been indicate that officers are being
~
able to identify the crime trends in a proactive in community policing.
more efficient and timely manner. Part of the reason for this shift, is that
officers have been able to respond to
In 2007, for the first time, there has crime trends as they have been more
been a slight shift to a greater.self- readily identified and reacting to
initiated work load in comparison to individual neighborhood needs and
those calls that are being generated concerns.
TIGARD POLICE DEPARTMENT PATROL WORKLOAD ANALYSIS
60,000
53,449 53,738 52,185
50, 430 51,162 50,116
49,344
50,000
40,000
309000 28,802 27,874 27,234 28,839 27,892 27,466 26,957
Room-
209000 24,647 24,899 25,228
22,556 22,110 23,270 22,650
10,000
0
2001 2002 2003 2004 2005 2006 2007
Total Workload Assigned Workload Self-Initiated Workload
10 1 Tigard Police Department I 2007 Annual Report
~V~~~~~c~
Part I Crimes
CRIMES 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 % CHANGE
HOMICIDE 1 1 0 0 0 1 1 0 0 1
RAPE 15 7 14 12 15 22 15 16 13 10 -23.1%
ROBBERY 51 43 33 35 43 31 43 32 47 48 2.1%
Highway 17 1 6 8 13 5 8 8 3 10 233.3%
Business 21 25 11 12 18 20 21 16 27 25 -7.4%
Service Station 3 0 0 1 2 0 0 2 0 3
Convenience Store 4 4 0 1 0 0 0 0 0 4
Residence 1 2 3 3 2 2' 8 3 8 3 -62.5%
Bank 1 5 0 1 1 3 4 2 8 1 -87.5%
Other 4 6 13 9 7 1 2 1 1 2 100.0%
AGGRAVATED ASSAULT 54 56 49 63 60 43 63 59 45 59 31.1%
BURGLARY 319 342 332 356 297 300 340 311 259 201 -22.4%
Residence 151 150 191 162 159 174 181 159 145 129 -11.0%
Business 135 164 113 131 118 109 128 109 82 60 -26.8%
All Others 33 28 28 63 20 17 31 43 32 12 -62.5%
LARCENY 2,260 1,959 1,882 2,129 1,890 1,821 2,205 1,845 1,637 1,500 -8.4%
Shoplift 695 592 587 511 489 560 654 532 567 587 3.5%
From Motor Vehicle 526 357 281 428 364 419 482 442 296 304 2.7%
Mtr. Vehicle Parts/Acc. 349 302 272 350 294 219 226 215 124 79 -36.3%
From Public Building 239 163 134 153 151 159 287 268 156 187 19.9%
Miscellaneous 451 545 608 687 595 515 480 397 494 343 -30.6%
MV THEFT 229 171 131 187 198 194 193 165 108 108 0.0%
ARSON 14 12 17 11 15 9 16 16 20 18 -10.0%
PART I TOTAL 2,943 2,591 2,459 2.793 2,518 2,421 2,876 2,444 2,129 1,945 -8.6%
For the third year in a row the this happened in a short window of We continue to see a drop in the
Department has seen a decline in the time and the Department responded occurrences of burglary. In 2006
Part I Crimes, although there have by identifying the suspects and took we saw a drop of 16%, while in
been increases in some categories. appropriate action. 2007 that drop increased to 22%.
The incidents of highway robbery IfiWe feel this continued decline is
saw a significant rise while all other ghway robbery is a form of robbery attributable to the ongoing efforts to
where the act occurs on.a street in
categories of robberies decreased. alleys, and in open view outside a educate public on the steps they can
An analysis of the highway robberies building or structure. personally take to protect themselves
shows that the increase is relaxed to and their property; as well as the
isolated instances of juvenile gang Bank robbery, however, went from enhanced visibility of officers in the
activity. The statistics showed that eight in 2006 to just one in 2007. City neighborhoods.
Tigard Police Department 1 2007 Annual Report 1 11
i
Part I Crimes, continued
CITY OF ,.D TOTAL .PART I CRIMES
3,500
2,943 2,793 2,876
3,000
c 2,591 2,458 2,518 2,421 2,444
2,500
2,129
1,945
21000
G
1,500-
1,000-
500-
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
Since 2004, the above graph is The table above shows the specific tactical approaches to solving and
clearly showing a rapid decline mi areas where we have had the most preventing these types of offenses.
Part I Crimes. In fact, this has been impact; burglary and larceny. The By identifying crime patterns sooner,
a 32.4% decrease over that time Department has been placing we are able to address the problem
period. A fact that the Department greater emphasis on using data for sooner, with a subsequent reduction
takes great pride in. identifying crime trends and then in the number of victims.
directing officer efforts in developing
Violent Crimes although they do not include robbery and aggravated assault
most property crimes, they do shown in Part I Crime statistics.
The measure of violent crimes include the most serious of crimes
comes from the raw number potentially involving threat to , In response, our patrol made the
of crimes committed against individuals. areas most known for that activity
persons in the Part I offenses. as a community policing project.
Those include homicide, rape, The year 2007 found us at a small Officers worked with community
aggravated assault, and robbery. increase, after a two year decline. members partnering with them to
Violent crimes are typically used That number is a direct result reduce crime.
to determine community safety, of the rise in the occurrences of
12 1 Tigard Police Department 1 2007 Annual Report
Violent Crimes, continued
CITY OF TIGARD VIOLENT CRIMES
140
121 118 122 118
120 107 110 107 105
PC 100 96 97
K
c 80
H
R
V
r 60
d
a 40
20
0
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
Person vs. Property Crimes
CRIMES 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
i PERSON CRIMES 121 107 96 110 118 97 122 107 105 118
Homicide 1 1 0 0 0 1 1 0 0 1
Rape 15 7 14 12 15 22 15 16 13 10
Robbery 51 43 33 35 43 31 43 32 47 48
Aggravated Assault 54 56 49 63 60 43 63 59 45 59
PROPERTY CRIMES 2,822 2,484 2,362 2,683 2,400 2,324 2,754 2,337 2,024 1,827
Burglary 319 342 332 356 297 300 340 311 259 201
Larceny 2,260 1,959 1,882 2,129 1,890 1,821 2,205 1,845 1,637 1,500
UUMV 229 171 131 187 198 194 193 165 108 108
Arson 14 12 17 11 15 9 16 16 20 18
When looking at the Part I data However, what we did see was This is directly related to the short
from the perspective of person an increase in aggravated assault lived incidences of juvenile gang
versus property crimes; the trend between 2006 and 2007 which activity referenced earlier in this
since 2003 has been a decline in caused an overall increase of 12.4% report.
both person and property crimes. in person crimes during that period.
Tigard Police Department 1 2007 Annual Report 1 13
1
Part II Crimes
CRIMES 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 % Change
SIMPLE ASSAULT 221 260 239 188 198 188 184 185 162 176 143 -18.8%
FORGERY/COUNTERFEIT 308 273 234 239 268 203 134 246 230 152 77 -49.3%
FRAUD 171 153 168 186 182 141 198 255 224 154 168 9.1%
EMBEZZLEMENT 34 48 58 57 65 49 46 35 41 41 54 31.7%
STOLEN PROPERTY 18 21 35 16 12 2 6 10 7 6 6 0.0%
VANDALISM 561 502 475 540 594 618 571 578 656 699 778 11.3%
WEAPONS LAWS 27 25 40 30 34 38 31 29 16 33 37 12.1%
PROSTITUTION 0 2 0 0 1 1 1 2 2 2 7 250.0%
1
SEX CRIMES 59 45 43 60 71 60 59 49 71 62 60 -3.2%
DRUG LAWS 95 122 276 167 97 115 113 150 116 121 161 33.1%
GAMBLING 1 0 0 0 0 0 0 0 0 0 0
OFFENSES AGAINST FAMILY 22 21 23 24 28 35 33 50 33 44 30 -31.8%
DUI 106 174 155 86 98 178 173 173 211 190 137 -27.9%
LIQUOR LAWS 46 43 42 25 27 31 38 29 63 107 126 17.8%
DISORDERLY CONDUCT 177 185 176 189 226 176 209 331 297 317 271 -14.5%
KIDNAPPING 7 9 19 23 7 14 5 4 6 8 14 75.0%
ALL OTHER 248 211 186 187 177 141 119 203 187 257 221 -14.0%
CURFEW 52 32 34 11 26 23 17 13 62 56 35 -37.5%
RUNAWAY 212 153 167 153 96 95 78 105 82 54 81 50.0%
TOTAL PART 11 CRIMES 2,365 2,279 i 2,181 i i 2,015 2,447 2,466 2,479 i•
Part II Crimes make up a larger Those are liquor law offenses, 50% in just one year's time.
grouping of crimes such as weapon law offenses, vandalism,
simple assaults, forgery, fraud, and drug violations. What's driving Offenses against family decreased
embezzlement, vandalism, weapons the numbers up are actually the 32 % from the previous reporting
laws, prostitution, sex crimes other result of officers being proactive year. This is directly connected to
the referrals that we get from the
than rape, drugs, gambling, offenses in the community by having direct Department of Human Services. In
against family, DUH, liquor violations, interactions with suspected offenders 2007 the Department received 33
disorderly conduct, kidnapping, resulting in higher reported offenses less cases from the year before.
juvenile status offenses, etc. such as liquor, drug, and weapons
By looking at the table you can see that violations. This graph on page 15 gives another
this last year we had a decrease in the Because of the public education review of the trends of Part 11 Crimes
total count for Part H Crimes by 2.9%. initiatives with identity theft and since 1997. After seeing an increase
forgery, the trend has continued to of 21.5% in 2002; the reported
However, there has been a rise show a decline since 2004. Dropping incidences have declined 1.7%.
in four different Part H Crimes. 14 1 Tigard Police Department 1 2007 Annual Report
~JLf UL1L1Ul~ LJ ~~lJ._11~J~ ~ ~~J~JL~
CITY OF TIGARD TOTAL PART
3,000
2,365 2,279 2,370 2,447 2,466 2,479 2,406
29500 2,181 2,207
2,108 2,015
3 2,000
0
1,500
'S
1,000 -
ISE
O
A
500-
0
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
Professional Standards be made at any level within the Police
The Tigard Police Department values Department or City Administration.
citizen feedback and we endeavor There were a total of ten complaints
to create an environment where registered in 2007 that were
officers and staff are approachable characterized as citizen complaints.
{ ,U
and responsive to the needs of Of the ten complaints, six were
Tigard citizens. One way to measure sustained and steps taken to either
responsiveness is by feedback discipline or counsel the individuals t.`
received from citizen complaints. involved, two were declined because'
it was determined that there was
°
Citizen complaints are a high priority,
and are processed in an expeditious, not a violation of policy or law,
thorough, and fair manner. From one case was mediated, and in one
this feedback, the Department case we found the complaint to be
can address citizen concerns on a unfounded.
personal level and can take steps to In addition to citizen complaints,
assure that appropriate policies and the Department responds to internal
procedures are in place that address complaints as well. These are
issues that have become a community complaints filed by officers and staff.
priority or concern. Complaints can In 2007, there were twelve internal
Tigard Police Department 1 2007 Annual Report 1 15
complaints ranging from ftffic Data Training
insubordination, reporting for Total Dispatched Traffic Calls 3,055 Continued training of our officers is
duty, unsatisfactory performance, Self-Initiated Traffic Stops 6,767 required under the law and is a high
to violation of City policy. These priority for the City. This keeps officers
complaints are dealt with in During 2007, traffic officers were
dispatched to assist the public with updated on safety tools, laws, and
much the same manner as public safety practices that enhance
citizen complaints entailing a full 3,055 vehicle related accidents.
their ability to protect citizens.
investigation and an appropriate The self-initiated traffic stops
follow-up action depending on the resulted in the issuance of 2007, over 6,600 hours of
outcome of the investigation. 6,767 citations for infractions training were provided to the Police
of traffic laws in the City. Department staff.
Three Year Comparison Chart These citations are then
COMPLAINT TYPE 2007 2006 2005 dealt with in the City's
Citizen Complaints 10 22 21 Municipal Court.
Internal Complaints 12 7 11
TOTAL 22 29 32
This chart clearly shows that citizen
complaints have declined over time
while internal complaints have shown
an increase. This is in indicator of
the increase emphasis that has been
placed on review and scrutiny of our
own performance. It is our goal
to address issues well before they
can manifest themselves as a citizen
complaint.
16 1 Tigard Police Department 1 2007 Annual Report
at
.1-)OLICE
2007 Highlights
Commercial Crimes Unit randomly provide personal checks event was held after four officers
In 2007, we partnered with our of the residence during the course were trained by certified child safety
business owners and established the of normal patrols for anything out of seat technicians. Two Tigard Officers,
Commercial Crimes Unit in the Police the norm. two Beaverton Officers, four Tigard
Department. There are a Sergeant In 2007 the Reserves clocked 2,536 Explorers, and six volunteers from
and two Officers assigned to the unit. hours. the Tigard Youth Advisory Council
They have started working directly worked on this event.
with the merchants to reduce crime Community Policing Graff'itti Ordinance
before it happens by assessing risk, -
instituting prevention measures, and 4 Graffiti had been a steady and
investigating cases. growing criminal nuisance
r in our community. Each and
Reserve Program every occurrence of graffiti is
i
Our Reserve program has been a documented in a written report and
tremendous asset to the Department. photographed. That information is
The time they volunteer is priceless. - µ shared internally among our officers
They make up a group of citizens Community policing, also known and with other agency police officers
who are interested in serving the as neighborhood policing, is based who have specialized teams, familiar
City of Tigard to make it a safer and on the philosophy that by including with gang activity, to connect tags
better community. We maintain the community in the Department and document potential gang activity
approximately six Reserve Officers. related to the graffiti.
efforts to reduce crime and the fear
Our Reserves primarily supplement of crime, crime rates will be lowered Another great resource for tracking
the Patrol Division field forces but and the livability of the community graffiti is the School Resource Officer
also help to assist Investigations and will be enhanced. This continues team. They often see graffiti scribbled
the Records units. to be an important practice in the on notebooks and from that are able
Our Reserve program manages Department. to identify involved students. Just last
a vacation check program where COMMUNITY POLICING EVENT year gang graffiti was spotted among
residents have the opportunity to Car Seat Inspections. A "Child Safety drawings of a 4th grader in one of
notify the Police Department when our elementary schools.
Seat Check event was held, where
they plan to be away for vacation and citizens could drop by and have Of the 778 reported incidents of
have their home placed on a "special their car seats inspected for correct vandalism, 381 were graffiti. Of the
watch." On duty Reserves will installation in their vehicle. This 381 cases, 125 are gang tags. Eleven
Tigard Police Department I 2007 Annual Report 1 17
arrests were made clearing 22 cases. complete the program for
certification,
A graffiti ordinance was passed by the officers must
y demonstrate proficiency with hands-
City Council last year and, as a result,
compliance with the removing the on tactical and control skills as
g well as extensive knowledge of K-9
graffiti has increased substantially.
In fact, compliance was at the level handling as evidenced by successful+
completion of a series of written
where no business or property owner
actually received a citation. and practical tests.
Tigard's new K-9, Baxter, was
K-9 Unit obtained from a vendor in Florida Mark Zylaway of the Portland Police
Tigard had halted the K-9 earlier this year. Baxter was just
program Bureau; Tigard philanthropist Chuck
in 1998 when both K-9's active at under a year old when he arrived Morehouse. They also participated
the time retired, however, the City at the Department. Baxter is a male in remembrance ceremonies at
Council reinstated the program in the pure bred German shepherd. the Oregon Department of Public
FY 2007-08 Budget. K-9's are considered an important Safety Standards and Training; Blue
In April, 2008, Police Officer Brian component in the continued Knights memorial for fallen officers,
Jackson was officially recognized as a efforts for a community to remain and the commencement ceremony
certified K-9 Handler with the State of competitive in the fight to reduce for the graduating class at Tigard
Oregon. Officer crime. The added ability for High School.
Jackson was required tracking, delaying and locating
Inter-agency Partnerships
to complete a 400 suspects involved in crimes can
' hour K-9 training prove to be invaluable to a police TRIMET
program through department. A Tigard Sergeant and two Police
the Washington Officers are working with TriMet
County Sheriff's Honor Guard Police and Security units to provide
Office. To The City of Tigard Police Honor security presence throughout the
successfully Guard was formed in November of transit system. Transit Police perform
2003. The Honor Guard was formed random sweeps on board buses and
under the direction of Police Chief trains and at TriMet facilities. This
r Bill Dickinson, and seven members program is fully funded by ThMet
of the Police Department. at 110%.
In 2007, the Honor Guard served in
the following ways: funeral services
z..
for Officer Willie Mott of Central
Point Police Department; Officer
~ r
18 1 Tigard Police Department 1 2007 Annual Report
Washington County Departments, agency having immediate investigative
rl the Oregon National Guard Counter- needs on a major event (i.e., officer
Drug Program and the FBI. Tigard involved shooting or a homicide).
4
currently has one officer placed Tigard has two Detectives assigned to
with this team. This team works this team.
closely with other area narcotics The Fraud and Identity Theft
I task forces and various federal Enforcement (FITE) was created
agencies. Its mission is to target all in October 2003. This team of
METRO REGIONAL GOVERNMENT drug traffickers in and around the Washington County Detectives works
Two Tigard Detectives are assigned Washington County area.
to Metro's Regional Illegal Dumping aggressively to track down suspects
(RID) Patrol. RID tackles the TACTICAL NEGOTIATIONS TEAM (TNT) in large scale fraud and identity theft
problem of illegal dumping of waste The Washington County Tactical cases. We currently have four to five
and materials. A major objective Negotiations Team (TNT) is a members of our Police Department
of the group is to assure that highly skilled and well-equipped meet with the FITS team monthly
illegal dumps are cleaned up and tactical unit that responds to to share information about current
investigated. This program is fully extremely hazardous situations cases.
funded b Metro at 110%. where conventional police tactics
by and equipment may be inadequate. Crash Analysis Reconstruction Team
.
REGIONAL ORGANIZED CRIME Officers assigned to TNT do so as (C.A.R.T.) is a multi-agency team of
NARCOTICS TASK FORCE (ROCN) a secondary assignment specially trained law enforcement
. Tigard '
The primary mission of the task currently has two officers assigned to officers from the Sheriffs Office,
force is to reduce drug availability this team and the Beaverton, Cornelius,
by creating an intelligence-driven, Forest Grove, Hillsboro, Tigard, and
multi-agency, drug task force aimed The Interagency Gang Enforcement Tualatin Police Departments. Team
at eliminating or reducing domestic Team (IGET) was established in members are trained as Traffic Crash
drug trafficking and its harmful the early 90's. The IGET has been Reconstructionists with training in
consequence by enhancing and involved in many investigations the areas of. collision analysis, speed
helping to coordinate drug trafficking involving assaults, attempted murder, analysis, vehicle dynamics, occupant
control efforts among federal, state murder, armed robbery, kidnapping, kinematics, scene photography,
and, local law enforcement agencies. weapons violations and felony surveying equipment, crash scene
Tigard has one officer placed with property crimes. Tigard has one mapping and computer aided
this team. All overtime expenses are officer assigned to this team. drawing programs. One Tigard
paid by ROCN. Major Crimes Team, sponsored Officer is assigned to this group.
WESTSIDE INTERAGENCY NARCOTICS by the Washington County District
TEAM (WIN) Attorneys Office. This is a large team
is an interagency task force of experienced Detectives available
comprised of members from multiple to respond as mutual aid to any area
Tigard Police Department 1 2007 Annual Report 1 19
Helping to Fight Identity Theft may offer the youth an option to P Showing students how to recog-
The Tigard Police Department, in enter the Peer Court system, instead nize and resist peer pressure.
partnership with a local "Shred- of the juvenile justice system. This D Giving students ideas for positive
it Co." sponsored a "community Court engages the whole community, alternative to drug use.
shred." By donating a non-perishable adults, law enforcement, school
food item for the Oregon Food and youth peers for fair responses In 2007, approximately 850 students
Bank, Tigard citizens were able drop to infractions of the law. The Peer completed the program.
off paper and computer disks for Court's ultimate objective is to deter
shredding, reducing the elements of youth from the commission of
second offenses and by its example oil 900~00**'Ir
identity theft. go" Resle#moe
as a model for understanding justice WCd"loo.nd rraieleg
Along with a trained customer and law, to prevent more first time
service representative from the offenses as well. The measured G.R.E.A.T. Program
company, "Shred-it" trucks are used recidivism is less than 2%. The Gang Resistance Education
that contain cutting-edge proprietary and Training (GREAT) Program is
technology that allows for securely In 2007, the Peer Court heard 83 cases. a curriculum aimed at elementary
disposing of documents with and middle school students. The
potentially sensitive information. course consists of a nine-week
TO REST DRvGs anti-gang program that is taught
Law enforcement has been stressing AND teoUetCIL
the importance of safeguarding DRUG ABUSE RESWAME EDUCATION by uniformed Police Officers. It
personal information and to take D.A.R.E. PROGRAM exposes students to a broad range of
precautions when disposing of these D.A.R.E. stands for Drug Abuse topics, including conflict resolution,
materials. This event initiated by Jim Resistance Education. The D.A.R.E. building social skills, and setting
Wolf, Public Information Officer, program is a seventeen-week life time goals. Most importantly the
,
has become a favorite event in the program taught by Tigard School G.R.E.A.T. program gives students the
community and a successful means Resource Officers. This program is opportunity to find out for themselves
of soliciting food donations for our targeted at fifth grade students, and about the perils of gang activity.
local food banks. is taught in five Tigard elementary In 2007, 950 middle school students
schools and two private schools. and 200 grade school children
Youth Services Programs The D.A.R.E. lessons focu' on four graduated from the course. This was
YOUTH PEER COURT major areas: the first year that the curriculum was
Peer Court provides a second taught at the grade school level.
chance for young people who have P Providing accurate information
made an error in judgment and are about drugs, alcohol, and
ready to accept responsibility and tobacco.
make restitution. When a juvenile P Teaching students good decision-
is arrested, a Youth Services Officer making skills.
20 1 Tigard Police Department 1 2007 Annual Report
i
DARE to be GREAT Summer Tigard Youth Advisory Council Formation of the Tigard
Camp and After-School The Tigard Youth Advisory Council Police Department Explorer
Programs (Tigard Organized was formed to provide youth Post Occurs in 2007
Great Activities (T.O.G.A.) opportunities to get involved in their The Tigard Police Department now
The week long D.A.R.E. to be GREAT community. Students who range in age has its first Explorer Post. The
camps are offered to 4th, 5th, and from 6th to 12th grade can apply to purpose of the Post is to provide
6th grade students free of charge. become members. The adult leaders hands-on training, education and
The camps offer positive summer in both communities recognize involvement of young men and
activities while reinforcing the the contribution and valuable role women, ages 14 through 20 years,
importance of staying drug and that young people have in making in the administration of justice and
violence free. Goals of the camps a difference within the communityy, related fields.
include fostering self-esteem, Providing opportunities for service The Tigard Post now has seven
cooperation and patience, and and involvement in the community are members who have gone through
teaching goal-setting and team- valuable educational tools.
building skills. Community donations 80 hours of training at the Explorer
Activities in 2007 included holding Academy. After just three months
ancadm rogrants help fund d the summer their fifth annual blanket drive. Mem- since the program was started, the
cagram over
the opportunity to bers collect new and clean, "gently- group has provided over 800 hours
500 kids h
participate in this program. used" blankets and comforters into of volunteer time to the community.
The after-school program called decorated boxes and are distributed
to neighborhood area families by
Tigard Organized Great Activities
(T.O.G.A.) provides children with the Caring Closet, where families in
an organized environment where need can "shop" for free clothing and
they can participate in a variety of household items. Other activities have
been "movie nights," hosting a bicycle
activities. This program is offered fair, helping with bicycle safety helmet
free of charge to the children who checks, and a workshop where teens
participate. The program through the hip each other providing educational
various activities reinforces the goals motivation by holding classes and in-
viting speakers to address the groups.
provides a safe place for children to .
spend quality time with their peers
under adult supervision. In 2007, up
to 50 children per day participated in
the program at two Tigard schools.
Tigard Police Department 1 2007 Annual Report 1 21
Citizens' Police Academy
The Tigard Police Department
operates a nine week Citizen's Police
Academy once a year. The purpose
of the academy is to create better
AmPr understanding and communication
between citizens and police through
education. When the community
- knows and understands both the
Self Defense Classes instruction and demonstrations allow abilities and limitations of law
for Women women to decrease their vulnerability enforcement, the better police can
The Department offers "take charge" and give a new sense of confidence serve the community. Motivated
self-defense classes that are designed and personal power. In 2007, four participants may also take an
to teach skills of self-defense to classes were held with approximately "advanced" academy. By taking this
help women defend themselves 25 students in each class. advanced academy, citizens can offer
against sexual assault. The physical This program is also taught at the assistance to the City in the event
techniques taught in the course are Tigard High School in the health of an emergency or a catastrophic
designed with a woman's natural classes for young women. occurrence. The program is more
strength and ability in mind. commonly known as "CERT" and is
managed by the City's Public Works
Letter from a Self Defense Class participant: Department. In 2007, 20 citizens
graduated from the academy.
Hi Sheryl,
I just wanted to let you know about the amazing transformation 1 am having since your class!
i
I was pretty shell-shocked at the end of Thursday after class, but
when I woke up on Friday I could tell I had bad a huge change. My
confidence has been growing steadily day by day. I walk with more
self assuredness and I find that the fear 1 have had looming over me •
for three years, is now almost completely goneU
Sheryl, what has and is happening to me is astonishing.! I cannot
thank you all enough!
What an unbelievable blessing God gave me when He brought me to
you!! Please share this with Kdstan, Michelle and Dave. Wbat you all
have done for me means more to me than 1 can everput into words.
Many, many thanks!
22 1 Tigard Police Department 1 2007 Annual Report
Parent Education -
Child Safety
Opportunities for parents of younger
children to hear informative and
practical methods to help better
safeguard their children. Information =
provided focuses on instructing
children on the importance of
making wise choices when it comes
to public places and dangers to
avoid. Common sense reminders are Bicycle Safety in the community are the cornerstone
reintroduced to parents reflecting and law enforcement understand
current trends and the reshaping of As the area become more heavily
infused with development and related the importance of encouraging safe
our families structures and activities. increased traffic, the need to offer methods and practices when it comes
helpful insight to bicycle riders to kids.
becomes apparent. Police instruct
and offer suggestions re ardin Training for Landlords
safe bicycling tips based on Oregon and Rental Property
bicycle laws and accepted sensible Management
The Department provides a
bicycle etiquette. Further ideas on
safety equipment and proper bicycle perspective to owners and managers
` maintenance necessary for safe of rental properties in efforts to
help them avoid pitfalls and ways to
operation are introduced to both
children and adults. enhance the safety of the property.
The training benefits not only the
property owner and tenant but
Children's Safety also the surrounding areas in the
The Department offers on-going community. Curriculum is based on
opportunities throughout the year to a nationally recognized program
help encourage child safety. Programs developed by a Portland area
such as child fingerprinting and attorney when he saw the need to
identification, clinics to ensure child educate rental property owners in
safety seats are correctly installed in his neighborhood when it became
x vehicles, proper fitting of children's overrun with crime and blight. This
bicycle helmets as well as other program received an award from
elements that typically are impacted by the Oregon Association of Chief's
children on a routine basis. The youth of Police.
Tigard Police Department I 2007 Annual Report 1 23
FV 777-77-
f `
I to Come in 200B...
In 2008, work has already begun to build on what was initiated in 2007.
Some of the major areas of emphasis include the following:
Commercial Crimes
In the first six months of this year, the Commercial Crimes Unit (CCU) achieved
impressive and measurable results. The team investigated 78 cases and made
arrests in 72 of those cases. Offenses included shoplifting, employee theft,
graffiti, vandalism, burglaries and copyright infringement related to counterfeit
recordings. pOLICE
To date, this crime fighting team has forged ties with more than 650 Tigard
business owners. Working with the businesses they have offered education
and prevention information, established meetings for like businesses to share Tigard's Commercial Crimes Unit.
information, hosted a Chamber of Commerce meeting, participated in stings, and
made suggestions to businesses to better help with investigations.
Prostitution
Tigard Police are taking a firm approach to help reduce incidents of prostitution
occurring in Tigard. In October of 2007 one of our officers obtained information
that brought attention to the possibility that prostitution was occurring at a V
local hotel. Investigations revealed that there were multiple occurrences of
prostitution occurring at several different locations. Officers took the time i
to meet with the District Attorney's office, develop an operational plan, and
partnered with the hotels to decrease prostitution in the City of Tigard.
Activity to address and control the issue of prostitution and the related crimes
that accompany this offense has been a high priority for the Department. '
Operation Engrave 'Em to Save 'Em
This is a program to address the problem of rising thefts of catalytic converters
throughout the City.
These are just a couple of the initiatives that will be reported on in more detail in Photos from the "Engrave It To Save It" event.
the 2008 Annual Report.
24 1 Tigard Police Department 1 2007 Annual Report
77' T
C
•TIGARD , 9,01 I Strategies
In 2007, the Department completed its first strategic plan. As a result of that effort, the
Department formulated the following objectives and strategies that will guide us in future
years in identifying the resources we'll need to meet and accomplish our goals.
(Note: This listing is not in priority or chronological order)
■ Develop an enhanced crime reduction plan:
D Continue to enhance crime analysis program.
a Pursue funding and implementation of a Commercial Crime Unit.
P Develop and pursue measures to reduce response time to calls for service (CFS) to less than four (4) minutes.
P Enhance Department ability to adapt to emerging crime trends.
■ Plan for adequate staffing:
D Identify and deploy new recruitment and retention strategies.
b Develop and initiate new supervisor/manager mentorship program.
P Develop and implement an effective feedback system for both new and existing personnel.
■ Develop and implement business and management strategies to promote increased
effectiveness and efficiencies:
R Deploy performance auditing.
6 Focus budget on the delivery of the key initiatives and strategies, with clear and measurable performance
standards.
D Review current business practices.
P Maximize grant revenues to support and enhance existing programs as well as fund new initiatives.
■ Develop and implement a staff development program:
D Acquire or maintain specialized certification of employees. .
P Create program of succession planning and personnel development.
P Enhance Department's employee recognition program.
C Provide supervisory training consistent with the Department's Mission, Vision, Goals, and Core Values.
P Develop systems which ensure consistent supervisory practices.
P Enhance programs to maintain well trained, ethical, and accountable employees.
Tigard Police Department 1 2007 Annual Report 1 25
i
■ Develop a police facilities plan:
D Fund and conduct a comprehensive facility needs assessment. This would include providing secure parking and
storage facilities.
P Coordinate this effort with the City's broader facilities planning.
■ Foster good citizenship in our youth:
a Continue to teach DARE, GREAT, and internet safety in all schools.
D Create a safety patrol/crossing guard program.
P Begin a CADET/Explorer program.
P Participate in driver's education curriculum.
■ Expand services compatible with a full service law enforcement organization:
D Begin forensic processing on site.
p Establish contact offices.
D Expand partnerships with other agencies.
1 Involve the Department in contract policing.
D Develop alternatives to maintain 24/7 records coverage.
D Develop and implement canine unit.
D Research and pursue alternative funding sources which would allow implementation of new program initiatives.
D Expand traffic enforcement consistent with population growth and increased traffic flow in the City.
■ Develop and implement an Information Technology/Telecommunications Plan
for the Department:
D Pursue and support a paperless police report writing system.
/ Identify and implement solutions for a records management system.
D Implement new software for the Property/Evidence Unit.
C Identify and implement solutions for greater interoperability between databases and communication systems.
P Draft and finalize a department-wide technology plan.
■ Develop an equipment plan:
p Identify future equipment needs for Department.
D Develop replacement schedules for major pieces of equipment.
■ Foster open communication with all stakeholders:
D Conduct and review customer satisfaction surveys.
P Conduct and support Police Citizen's Academy program.
D Continue to enhance and develop crime prevention programs.
b Participate in the City's comprehensive plan update via the Comprehensive Planning Committee.
D Partner with other city departments to assist in accomplishing the municipal goals.
26 1 Tigard Police Department 1 2007 Annual Report
Agenda Item # y, 'p - a,
Meeting Date December 9, 2008
LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Consider an Amendment to the Engineering Services Contract with Murray, Smith & Associates,
Inc. for the Design and Construction Management of the 550-Foot Zone Reservoir No. 2
Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval.
ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD
Shall the Local Contract Review Board approve an amendment to the Engineering Services Contract with Murray,
Smith & Associates, Inc. for design and construction management of the 550-Foot Zone Reservoir No. 2 and authorize
the City Manager to execute the amendment?
STAFF RECOMMENDATION
Staff recommends the Local Contract Review Board approve the amendment.
KEY FACTS AND INFORMATION SUMMARY
■ Initial Contract
- In May 2003 the City entered into a contract with Murray, Smith & Associates, Inc. (MSA) for engineering
services for the design and construction management of the 550-Foot Zone Reservoir No. 2.
- The cost of this contract was $268,355.
- With the approval of the school district's design team, MSA designed the reservoir on the Alberta Rider
School property.
■ Amendment No. I
- Due to subsequent changes by the school district design team, it was ultimately not possible to site the
reservoir on the Alberta Rider School property.
- In February 2005 the Council added $129,062 to the MSA contract to redesign the reservoir on the Price
property.
■ Amendment No. 2
- Due to conflict's with the school district's schedule and because favorable terms for a water line easement
could not be reached, staff determined the reservoir piping could not be routed through the Alberta Rider
School property as previously planned.
- In September 2006 the Council added $116,038 to the MSA contract to:
1. Revise the reservoir piping route across the Price site.
2. Design a park atop the reservoir (in accordance with property negotiations).
3. Incorporate an additional section of roadway into the street design work.
■ Proposed Amendment No. 3
- An additional $60,000 is being requested to complete the reservoir project.
- The additional funds are needed because:
1. The change in location caused significant project delays. MSNs bid to provide construction
management services was made at 2003 prices. With the project spanning more than five years, the cost
to perform construction management was underestimated.
2. City staff requested MSA's assistance in securing another site when it became clear the Alberta Rider
School property was not available. This work was outside the boundaries of the existing contract, but
was billed to the contract in error. Since this occurred more than 4 years ago, these funds cannot be
reallocated. .
■ Overall Cost Perspective
- The cost of engineering services, like those provided by MBA, typically amount to between 15 to 20 percent
of construction costs.
- With a reservoir construction cost of $5,786,584, this translates into engineering service costs in the range
of $868,000 to over $1 million.
- Even with the proposed amendment, the total cost of MSNs engineering services amounts to 9.9 percent
of the construction cost, or $573,455. This figure is a conservative $300,000 less than would typically be
expected for engineering services on a project of this magnitude.
OTHER ALTERNATIVES CONSIDERED
The LCRB could choose not to approve the amendment to MSA's engineering services contract and could provide
staff with direction on how to accomplish the final tasks of the reservoir project.
CITY COUNCIL GOALS
None
ATTACHMENT LIST
Proposed Amendment No. 3 to Engineering Services Contract for the 550-Foot Zone Reservoir No. 2
FISCAL NOTES
The cost of Amendment No. 3 is $60,000. Funding for the professional services is as follows:
Original Contract $ 268,355.00
Amendment No. 1 $ 129,062.00
Amendment No. 2 $ 116,038.00
Amendment No. 3 $ 60,000.00
Total Contract Amt. $ 573,455.00
Expenditures To-Date $ 513,536.94
Estimated Remaining Cost $ 59,918.06
Estimated Total Cost $ 573,455.00
The FY '08-'09 Water QP Fund contains $1,200,000 for completion of the project; there is sufficient funding to
accommodate Amendment # 3.
v
CITY OF TIGARD, OREGON
Engineering Services Contract
CIP Project 5-3409
550-foot Zone Reservoir No. 2
AMENDMENT #3
The engineering services contract between the City of Tigard, a municipal corporation of the
State of Oregon, hereinafter called City, and Murray, Smith & Associates, hereinafter called
Contractor, entered into on the 12th of May, 2003, is hereby amended as follows:
2. Effective Date and Duration
At the end of the paragraph, please add the following sentence: "This contract shall expire
on December 31, 2008 unless otherwise extended."
13. Engineer's Fee
At the end of the paragraph add:
Amendment No. 3 is intended to provide for an additional $60,000 of construction
management costs due to the following:
1. The change in location caused significant project delays. MBA's bid to provide construction
management services was made at 2003 prices. With the project spanning more than five years,
the cost to perform construction management was underestimated.
2. City staff requested MBA's assistance in securing another site when it became clear the Alberta
Rider School property was not available. This work was outside the boundaries of the existing
contract, but was billed to the contract in error. Since this occurred more than 4 years ago,
these funds cannot be reallocated.
Construction management activities include the review of submittals, inspection of work
performed, management of subconsultants, coordination of design with construction,
documentation of as-builts and approval of contractor pay requests.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly
authorized undersigned officer and Seller has executed this Amendment upon signature and date
listed below.
CITY OF TIGARD MURRAY, SMITH & ASSOCIATES
Signature Signature
Printed Name Printed Name
Date Date
Agenda Item #
Meeting Date December 9, 2008
LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Award of a Contract for Engineering Services for a Proposed Sewer Reimbursement District to
Provide Sewer Service along SW 72"d Avenue. ,
1'!
Prepared By: G. Berry Dept Head Approval: ~ City Mgr Approval:
ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD
Shall the Local Contract Review Board approve an engineering services contract for a proposed sewer reimbursement
district to provide sewer service along SW 72"d Avenue?
STAFF RECOMMENDATION
That the Local Contract Review Board approve, by motion, the award of the contract to Century West Engineering
Corporation.
KEY FACTS AND INFORMATION SUMMARY
• On November 18, 2008, Council discussed the proposed district and gave approval to proceed with the design
of the proposed reimbursement district. The proposed project would provide sewer service to about 38
commercial lots east of SW 72nd Avenue. Approval of the proposed consultant contract would provide the
engineering services required for the project. The consultant was selected from a list of consultants approved by
Council on April 25, 2006, to be contracted on an as-required basis. If the contract is awarded, a work order
will be issued to the consultant.
• The scope of the proposed services is described in the attached proposal for an amount that is not to exceed
$67,237. Contracts exceeding $50,000 require Local Contract Review Board approval.
• The consultant and staff expect to meet with owners in the proposed district during February 2009 to discuss
project details and receive comments. A request to Council to form the district is expected during March 2009.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
The proposed Reimbursement District meets Goal No. 2, "Complete the update and begin the implementation of the
Comprehensive Plan", by providing the area currently on septic systems with sewer service as required by the Plan.
ATTACHMENT LIST
Attachment 1- Proposal dated November 3, 2008
FISCAL NOTES
Funding will be by unrestricted sewer funds. Construction is expected to begin during the current fiscal year and extend
into FY 09-10. $1,200,000 has been budgeted for sewer extension projects in FY 2008-09 and a similar amount is
proposed for FY 09-10. These amounts will be sufficient to fund this and other proposed sewer extension projects.
I:\eng\2008-2009 ty cip\72nd Baylor & Linton ss distddtentury west\ais 12-9.08.doc
Attachment 1
EfYCrfNI.TR C CC3kPC)kATfO.N~
e 11 M M T? M. P, c a no M, ~T
November 3, 2008
Mr. Greg Berry
City of Tigard
13125 SW Hall Boulevard
Tigard, Oregon 97223
Ike: Baylor Street Sanitary Sewer Reimbursement. District
Scope of Services
CWEC Project No. 4008400801.
Dear Greg:
We are pleased to submit this proposal for engineering services for the Baylor Street sanitary sewer
reimbursement district. The work involves both preliminary and final design services, subsurface exploration of
trenching materials, and miscellaneous construction services with the contactor.
Productive work on this project can be scheduled immediately upon approval of the scope and efforts provided.
This would include topographic survey and subsurface exploration efforts after all underground utilities were pre-
marked with paint in the field using the one-call notification program. The marks will be available by November
i 2`h.
The project will be completed as quickly as possible in order to make the most efficient use of our design efforts.
Therefore, assuming a Notice to Proceed is provided to Century West can I)ecember 11, 2008, the following
milestones should be appropriate:
Pre]iauinary Design Complete - January 15, 2009
Final Design Complete - February 24, 2009
Please review the information at your earliest opportunity. Further clarifications, modification of scope, or
additional information can be provided at your request.
Sinc ely,
Ron Weigel, P.E.
Project Manager
.Enclosures: Scope/Fee Baylor Street Sanitary Sewer
6650 SAN Redwood Lane, Sui1L 350, #'ortiand, Oregon 97224
1 5031 :119-2130 phone '503) 639-27103 fax
r
SCOPE OF WORK
Project Description:
This PROJECT will provide preliminary and final design of a sanitary sewer collection system within
approximately 2,$00 feet of sanitary sewer identified as the Baylor Street reimbursement district between
SW 72"`r Avenue and SW 70'' Avenue.
Specific tasks involved in the Sanitary Sewer Proiect are as follows:
Task 1: Project Management, Public Involvement, Geotechnical Investigations,
Preliminary Design and Total Project Cost Estimate
This task includes the overall planning, monitoring, and control of the Baylor Street Sanitary Sewer
Project to meet the technical, cost, schedule, and communication objectives. The work will be
accomplished under the following subtasks:
120- :Project Management
Overall management of the project including:
• Monthly meetings with the client
• Monthly invoices
• Monthly status reports
• Monthly schedule updates and revisions
Products: Monthly status reports including schedule, monthly invoices, and minutes of monthly meetings.
1.30-Public Meetings
Assist City by attending and making presentations at one public meeting if necessary. This assurne.s that
there will be one public meeting.
• Prepare materials for the public meeting
Products: Notices of public meetings. handout materials for public meetings. and full size strip reaps for
placement on wall. Material will be prepared in camera ready format for printing and distribution by the.
City.
140- Survey
Land surveying tasks required to supplement existing mapping will include:
• Establishing permanent horizontal and vertical control for use in design and construction phases.
This will include use of some control set during efforts on other sewer improvements in the vicinity.
• Locating undeegr0und utilities and obtain record mapping, of existing utilities
• Searching and tying existing rights - of way and other property corner monuments to identify the land
boundary network sufficient for preparation plans. This stibtask does not include property surveys to
reestablish property corners if they are missing or are not easily found.
• Obtaining adequate ground spot elevations to create a ground surface model for the sewer profile.
This will. also specifically include basement elevations (outside: foundations) for approximately four
homes based upon a windshield survey of the project limits.
Prudiuts: Diritired survey information.
!3< vlor Street Sauitarr SeII- r Page .1
IT ?O0&-2009 Sarita~.v ,Se„ cr ExIensioll Program
November' . 2008
150- Prepare CAD base mapping
Prepare 1 "=20' CAD (AutoCAD2006) base mapping including appropriate features within the public
right-of-way such as driveways, trees greater than 6-inches in diameter, pavement, utility poles and
underground utilities. Plan views are to be plotted above the profile. Profiles will be plotted at 1" = 5'
vertical scale. City sewer design standards will be used.
Products: Plan and profile sheets
It is anticipated that the PROJECT area will require approximately 4 plan and profile sheets.
160- Preliminary Design and Total Project Cost Estimate
Prepare a preliminary design and an engineer's estimate of the total project costs. The preliminary design
will determine the location and profile of the sewers, determine the size and location of all connections,
locate manholes, and identify any permits (i.e. Clean Water Services, DEQ, etc.) which are required to
construct the project. The alignment is assumed to travel directly north from an existing manhole at the
intersection of Dartmouth Street and SW 72"d Avenue approximately 1,200 feet. Side laterals will extent
east on Clinton Street and Baylor Street approximately 550 feet from the intersection of SW 72"a. Another
leg will be installed on portions of SW 70`t' between Clinton Street and Atlanta Street. The entire
alignment is assumed to be located within-the public right-of-way and will not require the purchase of
sanitary sewer easements across private property.
The project cost estimate is to include design and construCticm costs accrued by the consultant and
contractors with atargete.d level of accuracy of 15
Preliminary design and project cost estimate wil.1 include the following:
• Prepare i" = 20' horizontal CAI) (AutoCAD2006) base mapping including topographic features.
approximate property lines, and underground utilities. Plan views will be plotted above profiles.
Topographic data and property line locations will be based ufx.)n topographic survey completed in
previous section.
• Plot preliminary design on 1 1 X 17 bond sheets suitable for reproduce:ion.
• All drawing*s will be dome in accordance with City standards, and as approved.
• Manhole and lateral numbering schemes will be in accordance with Clean Water Services standards.
as approved.
• Submit appropriate documentation to Clean Water Services to obtain a Service Provider Letter for
installation of the new sanitary sewer.
• Submit application to Clean Water Services for Sensitive Area Pre-Screening, Site Assessment. This
assumes there will be no formal environmental documentation or studies to gain approval.
• Coordinate extension of new san.itarv sewer within SW 72"' Avenue to be.located adjacent to existing
narallsl waterlines (.36-inch:. City of Tualatin and 12-inch, Tw latin Valley Watt r Di.srrict). of
waterline relocates, if necessary are not included.
• Prepare engineer's estimate of the total project cost for provided sewers based upon the preliminary
design. Eno ineer will estimate the cost of construction, design, and construction managcmmrit.
Products: Five (5) sets of preliminary plan and profile drawings (1 1 x 17), draft specifications and a total
project cost estimate.
Page 2
Ba) lnr Srreer Sanitar'v Seaver Liarrnsion Prod>ram
A'ovembe-i- 3, 2008
170- Geotechnical Investigation
Conduct a geotechnical investigation within the Project area.
o Complete four (4) soil borings along proposed alignment to depths ranging from approximately 15 to
20 feet below the ground surface. The maximum depth of the sewer is assumed on the order of 15 feet
deep. Borings will be drilled to a depth of about 3 feet below the invert of the proposed sewer line
and are assumed to include up to five feet of rock coring at each site. Each boring will be backlilled
with bentonite and the ground surface restored with quick-set concrete. Drilling cuttings will be
contained in steel drums and taken off site for disposal. Traffic control for the borings are also
included.
® Should contaminated material be encountered, the City will be notified immediately since our project
approach and. estimated costs would require revision before proceeding further.
® Document following information on each individual boring.lo;:
• Thickness of asphalt concrete.
• Thi.kness of road sub-base (base rock)
• Soil types by depth
• Depth that groundwater is encountered during drilling
• Soil recovery (percentage)
• Existing pavements, depth, type, and base
• Other items directly related to construction and earthwork
• Locate boring logs along with water table depth at tirne of boring on plan R profile sheets.
m Laboratory testing of samples will include two grain-size distribution tests and visual classifications.
Product: Prepare a Geotechnical.Data Report that contains boring logs and discusses the work
accomplished and the laboratory testing procedures.
Task 2; Final Design
220- Final.Design and Cost Estimate
Prepare the final design and engineer's construction cost estimate.
Q Incorporate any review comments received on the preliminary design, include the necessary QA/QC
processes, as well as bidability and constructability reviews.
o Prepare final engineer's construction cost estimate
Procitters: Final contract documents and engineer's construction cost estimate.
235- Prepare Construction Bidding Documents
Prepare general conditions based on district standard.
Prepare technical specifications based on documents developed for other reimbursement projects within
the City such as the Cherry Drive Sanitary Sewer.
Prepare contract drawings using; AUTOCAD2006, or later version, including: cover sheets shotiving the
location of the pro ect's plan and profile sheets (l."=20'): detail sheets; and prepare bid form including
quantities for unit pricing by the contractors.
Page 3
lJcnlnr Srrc~•; Srtnirn+•v Seu•c+•
!Y 2003.2009 Sanitra+-" Scher h1viensinn Program
Nate»dier,~, 2005
Furnish one(1) set of contract documents and I I x 17 drawings to the City for printing and distribution to
bidders. Printing and distribution can be included as an additional service.
Products: Contract documents - one unbound set of reproducible drawings and specifications, and a CD-
ROM of all CAD drawings and plat files are to be provided to the City.
Task 3: Bidding, and Construction
310- Bid Period Services
Bid period services will include the following:
• Prepare notice of advertisement. City will place advertisement for bids
• Respond to contractor's requests for information during the bid period.
• Prepare necessary addenda
• Assist the City with Bid. Opening
• Tabulate bids received and review for compliance with Contract Documents
• Make recommendation for award
Products: Notice of advertisement; addenda; and all. in.forniation will be provided in camera ready format
for reproduction and distribution by the City. Recorrunendation for award and supporting bid tabulations.
320- Construction Administration
Construction administration will include the following:
• Attend the preconstruction conference
• Respond to City requested clarifications of contractor questions
• Review submittals (shop drawings, materials. etc.)
• Visit site durin, construction weekly to monitor pro recs. City will be responsible for daily
construction observation
Products: Written responses to contractor question. Returned submittals appropriately rnarked up and
stamped.
340- Construction Survey
Construction surveys will include. the following:
• Stake sufficient offset lines to control the location of new pipe
• Calculate and mark. up cuts to the invert line for the new pipe
• Record of Survey for any monuments disturbed is not included.
.Products: Construction staking with cut sheets.
350- Record Drawings
Revise the contract drawings to incorporate all changes made during constriction.
Product: Contract draMngs on 22.X34 mylar with 4 - I 1 X17 drawings shown on each mylar sheet and
CD-RONI using AutoCAD2006. CD-ROM shall include all drawing files, reference drawings, plot files,
and pep files)
Page 4
l3rrplnrshect SmaiurrV.Yevver
FY 2008-2009.Kmiurrv< -.er f.',rtension lbrennn
A"ol inho-:?.2008
CITY OF TIGARD - SW BAYLOR172ND AVE SANITARY SEWER REIMBURSEMENT DISTRICT
NOVa:r.Gcr 7, 7008 '
Gtd+ay~, E:,w:ecv f_n:Ji!IeM K~q: J`+F. _ $uSTuta; 735]1
. r.. h: t9'.'nr Si7;hr (SurvM+ (Gaalaci rJrs Yc'eT
(
Taak is Project Managemerx. PaL•5{c { -
'Involvcmen1. Geoicch Invzsiiga[ion and - -
_Prcl:minary Oesign _ _ '
8
F:u!er•I !da::ey.n]<r.[ 1L. _ $20CS ,
`731. Fun:. uyC•,ms 6 14 $'.406
.u Su:vty SsSS 0 515,525
CA('+B11! t::sn,^.::n o '?i59.215
1p~
. Frcrt...rd:y ^nign .4 40
$138;0 ~ ri 573.Bw_.
44 4f. n:e M13 144 -
Suu:mY =tcn, 564:2 S. D;3 53.542 $1.`:,525 573.65D ...54,377
Task 2: M-1 Oasigr, '
16
215-rc^e;nr:k-~Ee::f::en ~::::r.ti»s a to ~ 22 S2.-Ai
S'Ltalal lioc!s ' "LO So 32 Na nia !02
&a0.c,a: L<6. s_ 5&) >r. f.^., Ft S:: - SJ c24 '
Task 3: Bid~rfnq and ConY.[imtion 1 -
1 _
:311-eid a-.::;:a Zv i; if, $2.00 -
40 SS.i2~
i3A0) 13.4v0
50 -R•~Jttt ~rEa+:;af ...F 13 24 S1;r6
~tao: a: HOds _ 3 16 nra n!a _ SL _
!
5n
v
r'c!:. 57)3? 37~ 51. a 53.4)3 E_) ~ - $12.535
innl~ d: -
Eapva-s (Talk t20 . 235j _
r:_t!: 3.5>Y>Y:Fi:n+:ndrY r:dr'13nL'."iLFGih: al:flit Sls' -
Itr1F'r.; .n,0-Sr .._ai-..nn LJ (.}ly $7V}.."
1 set Reccre ~rdx:ngc `1
StA
?i:raanCCJT _
"OL
Cons[ruclion E>prnses (t aak ]10.;,601
5700
a
::atal Fsl:c::sts $4LW
TFSH 1 ANT7 TASK 7 - OF. 5:1:F: SF.RI•i,^.L6
aota111o.rt ;4 94 T6 nla n!a 246 -
TetalFees S94:2 $3.649 $5,006 $75,525 $t],3S0 $61.301
Ila:.:. 1241h,..Ot, Tnfk 215) TOTAi, tiL-RViCE S THROUGH CONSTRUCTION
Tc[al Hourr 130 102 94 r0a nra 326
total Fees 515.6+0 59.384 $7.233 $18,925 61:.050 $67.Z37
(laak 020 through Teak 3501 _
Agenda Item # L/"-?
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Appointments to the Planning Commission /
Prepared By: Dick Bewersdorff Dept Head Approval: City itirgr Approval: l
ISSUE BEFORE THE COUNCIL
Should Council reappoint Matthew Muldoon and Karen Fishel as voting members to the Planning Commission?
Should Council appoint Timothy L. Gaschke as an alternate to the Planning Commission?
STAFF RECOMMENDATION
Staff recommends reappointing Matthew Muldoon and Karen Fishel as voting members to the Planning Commission,
and appointing Timothy L. Gaschke as an alternate to the Planning Commission.
KEY FACTS AND INFORMATION SUMMARY
There are currently two vacancies on the Planning Commission, as well as a vacant alternate position. Both Matthew
Muldoon and Karen Fishel are incumbents, appointed to the Planning Commission in March, 2007, to fill unexpired
terms of former Commissioners.
Matthew Muldoon, Karen Fishel, and Timothy L. Gaschke applied for Planning Commission seats. The Mayor's
Appointment Advisory Committee interviewed applicants and the two incumbents were recommended to fill the
current voting member vacancies on the Planning Commission. Timothy L. Gaschke was recommended to fill the
alternate position.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
Goal No. 4: Promote and honor good citizenship in Tigard.
ATTACHMENT LIST
Attachment 1: Proposed resolution reappointing Matthew Muldoon and Karen Fishel as voting members to the
Planning Commission and appointing Timothy L. Gaschke as an alternate to the Planning Commission.
Attachment 2: Biographical Information
FISCAL NOTES
N/A
l:\LKPIN \Council Materials\ 2008\ 1 2-9-08PC appointments AIS.doc
Agenda Item # "T • 7
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Appointments to the City Center Advisory Commission
Prepared By: Phil Nachbar Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Should the Council reappoint Alice Ellis Gaut, Carolyn Barkley, Thomas Murphy, and alternate Alexander Craghead to
the City Center Advisory Commission (CCAC)?
STAFF RECOMMENDATION
Adopt the attached Resolution reappointing Alice Ellis Gaut, Carolyn Barkley, Thomas Murphy, and alternate
Alexander Craghead to the CCAC.
KEY FACTS AND INFORMATION SUMMARY
Alice Ellis Gaut, Carolyn Barkley, and Thomas Murphy are currently filling terms as voting members on the CCAC.
Their terms expire December 31, 2008. Alexander Craghead is currently filling a term as an alternate Commissioner on
the CCAC; his term also expires December 31, 2008. All four Commissioners applied for reappointment to the CCAC.
The Mayor's Appointment Advisory Committee interviewed several candidates and recommend reappointing Alice
Ellis Gaut, Carolyn Barkley, and Thomas Murphy as voting members to the CCAC. They also recommend
reappointing Alexander Craghead as an alternate Commissioner.
The new terms for Alice Ellis Gaut, Carolyn Barkley, and Thomas Murphy will expire December 31, 2011; the term for
Alexander Craghead will expire December 31, 2009.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
Council Goal #4 - Promote and honor good citizenship in Tigard.
ATTACHMENT LIST
Attachment 1: Resolution reappointing Alice Ellis Gaut, Carolyn Barkley, and Thomas Murphy as voting members
to the CCAC; and reappointing Alexander Craghead as an alternate member to the CCAC.
Attachment 2: Biographical Information
FISCAL NOTES
N/A
Agenda Item L/-~5_
Meeting Date: December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Appoint members to a Citizen Advisory Committee to guide the update of the Tigard
Transportation System Plan r
Prepared By: Darren Wyss Dept Head Approval: City Mgr Approval: NV v
ISSUE BEFORE THE COUNCIL
Should Council adopt a resolution appointing members nominated by the Staff Appointment Committee to the
Transportation System Plan (TSP) Update Citizen Advisory Committee (CAC)?
STAFF RECOMMENDATION
That Council, by motion, approve the resolution appointing members to the TSP CAC.
KEY FACTS AND INFORMATION SUMMARY
On March 27, 2007, Council adopted Resolution 07-17 supporting a Transportation and Growth Management (TGM)
grant application for the Tigard Transportation System Plan (TSP) Update. Shortly thereafter, on May 21, 2007, the City
was awarded a TGM grant from the Oregon Department of Transportation to update the Tigard Transportation
System Plan.
Since the awarding of the grant, the City and ODOT finalized a Statement of Work and selected Kittelson and
Associates, Inc. as the consultant for the project. Part of the Statement of Work was to create a Citizen Advisory
Committee (CAC) to guide the update of the TSP. On September 9, 2008, Council adopted Resolution 08-54
establishing the CAC, its mission and objectives, and its membership make-up. Council is now asked to appoint the
members to the TSP CAC.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Goal 1: Pursue opportunities to reduce traffic congestion in Tigard.
Goal 2: Complete the update and begin the implementation of the Comprehensive Plan.
1
1:\LRPLN\Counci1 Materials\2008\12.09-08 TGM_1'SP CAC AIS.doc
ATTACHMENT LIST
Attachment 1: Resolution appointing members to the Citizen Advisory Committee to guide the update of the Tigard
Transportation System Plan.
Attachment 2: Resolution 08-54 establishing the CAC.
FISCAL NOTES
City staff will organize and facilitate the Citizen Advisory Committee meetings. Staff time and materials will count
towards the City's required 11 % in-kind match of the grant funds.
2
1:\I.RPLN\Council Mzreri:8s\2008\12-09-08'rGM_TSP_CAC ABA-
Agenda item # V, 6
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Consent Agenda: Approve Budget Amendment #09-07to Recognize Receipt of
Additional Revenue from TriMet for the Creation of an Officer Position Assigned to the Transit Police Division
i
Prepared By: Chief Bill Dickinson Dept Head Approval: City Mgr Approval:
litiv
ISSUE BEFORE THE COUNCIL
Shall the City Council approve Budget Amendment # 09-07 to recognize an estimated $93,500 in additional revenue
from TnMet that will be used to fund an additional officer position assigned to the City of Portland's Transit Police
Division providing law enforcement transit services to TwA4et? This amendment would also authorize the
establishment of the additional full-time position in the Tigard Police Department for this purpose.
STAFF RECOMMENDATION
Staff recommends approval of Budget Amendment # 09-07.
KEY FACTS AND INFORMATION SUMMARY
The City had three positions, a Sergeant and two officers, assigned to the Tn'Met Transit Police Division operated and
administered by the City of Portland. In August, 2008 TrrMet requested that the Tigard Police Department assign a
fourth position under the terms and conditions outlined in an addendum to the original Intergovernmental Agreement
approved by the City Council. The fourth position assigned would be at the officer level.
The Transit Division is operated and administered by the Portland Police Bureau under a separate contract between
Tri-Met and the City of Portland. Tire Transit Division includes sworn officers from the City of Beaverton, City of
Gresham, City of Milwaukee, Multnomah County, Washington County, Hillsboro, and the City of Tigard.
The position is fully funded byTnMet and there is no impact to the City's General Fund.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
Resolution including Attachment A
FISCAL NOTES
This position and related costs will be fully funded by TriMet at 110% of the total which covers any related
overhead expenses. Additional revenue in the amount of $93,500 would be recognized in FY 2008-09 Budget to
fund this position.
Agenda Item #
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Intergovernmental Agreement with Oregon Department of Transportation for the
Transportation and Growth Management GM) Grant to update the Tigard Transportation System Plan.
Prepared By: Darren Wyss Dept Head Approval: / City Mgr Approval: " r r
ISSUE BEFORE THE COUNCIL
Should Council approve the Intergovernmental Agreement (IGA) with Oregon Department of Transportation
(ODOT) and authorize the City Manager to execute the final documents when they are ready for signature?
STAFF RECOMMENDATION
That Council, by motion, approve the IGA with ODOT and authorize the City Manager to execute the documents
when ready.
KEY FACTS AND INFORMATION SUMMARY
The City received a TGM grant from ODOT to update the Tigard TSP. The TGM funding is contingent upon
execution of an agreement with ODOT for the project. The agreement is now being prepared by ODOT and will be
sent to the City for review and approval upon completion.
A draft IGA has been sent to the City from ODOT for inclusion in this agenda summary. The draft document could
potentially be amended before it is finalized for approval. If significant change occurs, staff will bring the final IGA
back to Council after the City Attorney's review. However, the final document is expected to be similar in form and
content to the attached draft IGA. To ensure that the project commences in a timely manner and is not delayed by the
approval process, Council is requested to approve the IGA with ODOT and authorize the City Manager to sign the
documents when they are ready for signature. Attached are a copy of the draft IGA and also the project purpose and
list of deliverables as contained in the project Statement of Work.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
Goal 1: Pursue opportunities to reduce traffic congestion in Tigard.
Goal 2: Complete the update and begin the implementation of the Comprehensive Plan.
I:\LRPLN\Council Materials \2008\12-09-08 TGM_TSP_IGA AIS.doc 1
ATTACHMENT LIST
Attachment 1: Draft IGA with ODOT
Attachment 2: Project Purpose and List of Deliverables as contained in the Statement of Work
FISCAL NOTES
The TGM grant amount is $175,798. ODOT contracts with a consultant (Kittelson and Associates, Inc.) to perform
the work, thus no grant funds are transferred to the City. Funding in the amount of $93,010 is available in FY 2008-
09 for the project and $82,788 is available in FY 2009-10. The City's matching amount is 11% of the grant, or
$19,338. Staff time and direct project expenses will be used as the City's match.
I:\LRPLN\Council Materials\2008\12-09-08 TGM_TSP_IGA AIS.doc 2
Attachment 1
TGM Grant Agreement No.
TGM File Code
EA #
INTERGOVERNMENTAL AGREEMENT
City of Tigard, Transportation System Plan Update,
THIS INTERGOVERNMENTAL AGREEMENT ("Agreement") is made and
entered into by and between the STATE OF OREGON, acting by and through its
Department of Transportation ("ODOT" or "Agency"), and City of Tigard ("City" or
"Grantee").
RECITALS
1. The Transportation and Growth Management ("TGM") Program is a joint
program of ODOT and the Oregon Department of Land Conservation and Development.
2. The TGM Program includes a program of grants for local governments for
planning projects. The objective of these projects is to better integrate transportation and
land use planning and develop new ways to manage growth in order to achieve compact
pedestrian, bicycle, and transit friendly urban development.
3. This TGM Grant (as defined below) is financed with federal Safe,
Accountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users
("SAFETEA-LU") funds. Local funds are used as match for SAFETEA-LU funds.
4. By authority granted in ORS 190.110 and 283.110, state agencies may enter
into agreements with units of local government or other state agencies to perform any
functions and activities that the parties to the agreement or their officers or agents have
the duty or authority to perform.
5. City has been awarded a TGM Grant which is conditional upon the
execution of this Agreement.
6. The parties desire to enter into this Agreement for their mutual benefit.
NOW, THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties agree as follows:
SECTION 1. DEFINITIONS
Unless the context requires otherwise, the following terms, when used in this
Agreement, shall have the meanings assigned to them below:
I:\LRPLN\Council Materials\2008\12-09-08 TGM TSP IGA Attachment Ldoc
- - -1-
TGM Grant Agreement No. (<F13>)
TGM File Code «F 1»
EA # «F11»
A. "City's Amount" means the portion of the Grant Amount payable by ODOT
to City for performing the tasks indicated in Exhibit A as being the responsibility of
City.
B. "City's Matching Amount" means the amount of matching funds which
City is required to expend to fund the Project.
C. "City's Project Manager" means the individual designated by City as its
project manager for the Project.
D. "Consultant" means the personal services contractor(s) (if any) hired by
ODOT to do the tasks indicated in Exhibit A as being the responsibility of such
contractor(s).
E. "Consultant's Amount" means the portion of the Grant Amount payable by
ODOT to the Consultant for the deliverables described in Exhibit A for which the
Consultant is responsible.
F. "Direct Project Costs" means those costs which are directly associated with
the Project. These may include the salaries and benefits of personnel assigned to the
Project and the cost of supplies, postage, travel, and printing. General administrative
costs, capital costs, and overhead are not Direct Project Costs. Any jurisdiction or
metropolitan planning organization that has federally approved indirect cost plans may
treat such indirect costs as Direct Project Costs.
G. "Federally Eligible Costs" means those costs which are Direct Project Costs
of the type listed in Exhibit D incurred by City and Consultant during the term of this
Agreement.
H. "Grant Amount" or "Grant" means the total amount of financial assistance
disbursed under this Agreement, which consists of the City's Amount and the
Consultant's Amount.
1. "ODOT's Contract Administrator" means the individual designated by
ODOT to be its contract administrator for this Agreement.
J. "PSK" means the personal services contract(s) executed between ODOT
and the Consultant related to the portion of the Project that is the responsibility of the
Consultant.
K. "Project" means the project described in Exhibit A.
L. "Termination Date" has the meaning set forth in Section 2.A below.
1:\LRPLN\Council Materials\2008\12-09-08 TGM TSP IGA Attachmentl.doc
-2-
TGM Grant Agreement No. aF 13»
TGM File Code «F1»
EA # «F11»
M. "Total Project Costs" means the total amount of money required to
complete the Project.
N. "Work Product" has the meaning set forth in Section 5.J below.
SECTION 2. TERMS OF AGREEMENT
A. Term. This Agreement becomes effective on the date on which all parties
have signed this Agreement and all approvals (if any) required to be obtained by ODOT
have been received. This Agreement terminates on 12/31/2009 ("Termination Date").
B. Grant Amount. The Grant Amount shall not exceed $175,798.
C. City's Amount. The City's Amount shall not exceed $0.
D. Consultant's Amount. The Consultant's Amount shall not exceed
$175,798,.
E. City's Matching Amount. The City's Matching Amount is $19,338 or 11%
of the Total Project Costs.
SECTION 3. DISBURSEMENTS
A. Subject to submission by City of such documentation of costs and progress
on the Project (including deliverables) as are satisfactory to ODOT, ODOT shall
reimburse City only for Direct Project Costs that are Federally Eligible Costs that City
incurs after the execution of this Agreement up to the City's Amount. Generally accepted
accounting principles and definitions of ORS 294.311 shall be applied to clearly
document verifiable costs that are incurred.
B. City shall present cost reports, progress reports, and deliverables to
ODOT's Contract Administrator no less than every other month.
C. ODOT shall make interim payments to City for deliverables identified as
being City's responsibility in the approved statement of work set out in Exhibit A within
45 days of satisfactory completion (as determined by ODOT's Contract Administrator) of
such deliverables.
D. ODOT reserves the right to withhold payment equal to ten percent (10%) of
each disbursement until 45 days after ODOT's Contract Administrator's approval of the
completion report described Section 5.L(2), at which time the balance due to City under
this Agreement shall be payable.
1:\LRPLN\Counci1 Materials\2008\12-09-08 TGM TSP IGA Attachmentl.doc
-3-
TGM Grant Agreement No. «F 13»
TGM File Code «F 1»
EA # <(F 11))
E. Within 45 days after the latter of the Termination Date of this Agreement or
City's compliance with Section 51. below, ODOT shall pay to City the balance due
under this Agreement.
. F. ODOT shall limit reimbursement of travel expenses in accordance with
current State of Oregon Accounting Manual, General Travel Rules, effective on the date
the expenses are incurred.
SECTION 4. CITY'S REPRESENTATIONS, WARRANTIES, AND
CERTIFICATION
A. City represents and warrants to ODOT as follows:
1. It is a municipality duly organized and existing under the laws of the
State of Oregon.
2. It has full legal right and authority to execute and deliver this
Agreement and to observe and perform its duties, obligations, covenants and
agreements hereunder and to undertake and complete the Project.
3. All official action required to be taken to authorize this Agreement
has been taken, adopted and authorized in accordance with applicable state law
and the organizational documents of City.
4. This Agreement has been executed and delivered by an authorized
officer(s) of City and constitutes the legal, valid and binding obligation of City
enforceable against it in accordance with its terms.
5. The authorization, execution and delivery of this Agreement by City,
the observation and performance of its duties, obligations, covenants and
agreements hereunder, and the undertaking and completion of the Project do not
and will not contravene any existing law, rule or regulation or any existing order,
injunction, judgment, or decree of any court or governmental or administrative
agency, authority or person having jurisdiction over it or its property or violate or
breach any provision of any agreement, instrument or indenture by which City or
its property is bound.
6. The statement of work attached to this Agreement as Exhibit A has
been reviewed and approved by the necessary official(s) of City.
1ALRPLN\Counci1 Materials\2008\12-09-08 TGM TSP IGA Attachmend.doc
-4-
TGM Grant Agreement No. uF 13»
TGM File Code <(F b)
EA # uFI l»
B. As federal funds are involved in this Grant, City, by execution of this
Agreement, makes the certifications set forth in Exhibits B and C.
SECTION 5. GENERAL COVENANTS OF CITY
A. City shall be responsible for the portion of the Total Project Costs in excess
of the Grant Amount. City shall complete the Project; provided, however, that City shall
not be liable for the quality or completion of that part of the Project which Exhibit A
describes as the responsibility of the Consultant.
B. City shall, in a good and workmanlike manner, perform the work, and
provide the deliverables, for which City is identified in Exhibit A as being responsible.
C. City shall perform such work identified in Exhibit A as City's responsibility
as an independent contractor and shall be exclusively responsible for all costs and
expenses related to its employment of individuals to perform such work. City shall also
be responsible for providing for employment-related benefits and deductions that are
required by law, including, but not limited to, federal and state income tax withholdings,
unemployment taxes, workers' compensation coverage, and contributions to any
retirement system.
D. All employers, including City, that employ subject workers as defined in
ORS 656.027, shall comply with ORS 656.017 and shall provide workers' compensation
insurance coverage for those workers, unless they meet the requirement for an exemption
under ORS 656.126(2). City shall require and ensure that each of its subcontractors
complies with these requirements.
E. City shall be responsible, to the extent permitted by the Oregon Tort Claims
Act, ORS 30.260-30.300, only for the acts, omissions or negligence of its own officers,
employees or agents.
F. City shall not enter into any subcontracts to accomplish any of the work
described in Exhibit A, unless it first obtains written approval from ODOT.
G. City agrees to cooperate with ODOT's Contract Administrator. At the
request of ODOT's Contract Administrator, City agrees to:
(1) Meet with the ODOT's Contract Administrator; and
(2) Form a project steering committee (which shall include ODOT's
Contract Administrator) to oversee the Project.
1ARPLMCouncil Materials\2008\12-09-08 TGM TSP IGA Attachmentl.doc
- - -5-
TGM Grant Agreement No. «F13»
TGM File Code «F1»
EA # «F11»
H. City shall comply with all federal, state and local laws, regulations,
executive orders and ordinances applicable to the work under this Agreement, including,
without limitation, applicable provisions of the Oregon Public Contracting Code.
Without limiting the generality of the foregoing, City expressly agrees to comply with:
(1) Title VI of Civil Rights Act of 1964; (2) Title V and Section 504 of the Rehabilitation
Act of 1973; (3) the Americans with Disabilities Act of 1990 and ORS 659A.142; (4) all
regulations and administrative rules established pursuant to the foregoing laws; and (5)
all other applicable requirements of federal and state civil rights and rehabilitation
statutes, rules and regulations.
I. City shall maintain all fiscal records relating to this Agreement in
accordance with generally accepted accounting principles. In addition, City shall
maintain any other records pertinent to this Agreement in such a manner as to clearly
document City's performance. City acknowledges and agrees that ODOT, the Oregon
Secretary of State's Office and the federal government and their duly authorized
representatives shall have access to such fiscal records and other books, documents,
papers, plans, and writings of City that are pertinent to this Agreement to perform
examinations and audits and make copies, excerpts and transcripts.
City shall retain and keep accessible all such fiscal records, books, documents,
papers, plans, and writings for a minimum of six (6) years, or such longer period as may
be required by applicable law, following final payment and termination of this
Agreement, or until the conclusion of any audit, controversy or litigation arising out of or
related to this Agreement, whichever date is later.
J. (1) All of City's work product related to the Project that results from
this Agreement ("Work Product") is the exclusive property of ODOT. ODOT and City
intend that such Work Product be deemed "work made for hire" of which ODOT shall be
deemed the author. If, for any reason, such Work Product is not deemed "work made for
hire", City hereby irrevocably assigns to ODOT all of its rights, title, and interest in and
to any and all of the Work Product, whether arising from copyright, patent, trademark,
trade secret, or any other state or federal intellectual property law or doctrine. City shall
execute such further documents and instruments as ODOT may reasonably request in
order to fully vest such rights in ODOT. City forever waives any and all rights relating to
the Work Product, including without limitation, any and all rights arising under 17 USC
§ 106A or any other rights of identification of authorship or rights of approval, restriction
or limitation on use or subsequent modifications.
(2) ODOT hereby grants to City a royalty free, non-exclusive license to
reproduce any Work Product for distribution upon request to members of the public.
1:\LRPLN\Counci1 Materials\2008\12-09-08 TGM TSP IGA Attachment Ldoc
- - -6-
TGM Grant Agreement No. aF13u
TGM File Code «F 1»
EA #«F11»
(3) City shall ensure that any work products produced pursuant to this
Agreement include the following statement:
"This project is partially funded by a grant from the Transportation
and Growth Management (TGM) Program, a joint program of the Oregon
Department of Transportation and the Oregon Department of Land
Conservation and Development. This TGM grant is financed, in part, by
federal Safe, Accountable, Flexible, Efficient Transportation Equity Act: A
Legacy for Users (SAFETEA-LU), local government, and State of Oregon
funds.
The contents of this document do not necessarily reflect views or
policies of the State of Oregon."
(4) The Oregon Department of Land Conservation and Development and
ODOT may each display appropriate products on its "home page".
K. Unless otherwise specified in Exhibit A, City shall submit all final products
produced in accordance with this Agreement to ODOT's Contract Administrator in the
following form:
(1) two hard copies; and
(2) in electronic form using generally available word processing or graphics
programs for personal computers via e-mail or on compact diskettes.
L. Within 30 days after the Termination Date, City shall
(1) pay to ODOT City's Matching Amount less Federally Eligible Costs
previously reported as City's Matching Amount. ODOT may use any
funds paid to it under this Section 5.L (1) to substitute for an equal amount
of federal SAFETEA-LU funds used for the Project or use such funds as
matching funds; and
(2) provide to ODOT's Contract Administrator, in a format provided by
ODOT, a completion report. This completion report shall contain:
(a) The permanent location of Project records (which may be subject to audit);
(b) A summary of the Total Project Costs, including a breakdown of those
Project costs that are reimbursable hereunder and those costs which are
being treated by City as City's Matching Amount;
1ARPLMCouncil Materials\2008\12-09-08 TGM TSP IGA Attachmentl.doc
-7-
TGM Grant Agreement No. «F 13»
TGM File Code «F1»
EA # «F11»
(c) A list of final deliverables; and
(d) City's final disbursement request.
SECTION 6. CONSULTANT
If the Grant provided pursuant to this Agreement includes a Consultant's Amount,
ODOT shall enter into a PSK with the Consultant to accomplish the work described in
Exhibit A as being the responsibility of the Consultant. In such a case, even though
ODOT, rather than City is the party to the PSK with the Consultant, ODOT and City
agree that as between themselves:
A. Selection of the Consultant will be conducted by ODOT in accordance with
ODOT procedures with the participation and input of City;
B. ODOT will review and approve Consultant's work, billings and progress
reports after having obtained input from City;
C. City shall be responsible for prompt communication to ODOT's Contract
Administrator of its comments regarding (1) and (2) above; and
D. City will appoint a Project Manager to:
(1) be City's principal contact person for ODOT's Contract Administrator and
the Consultant on all matters dealing with the Project;
(2) monitor the work of the Consultant and coordinate the work of the
Consultant with ODOT's Contract Administrator and City personnel, as necessary;
(3) review any deliverables produced by the Consultant and communicate any
concerns it may have to ODOT's Contract Administrator; and
(4) review disbursement requests and advise ODOT's Contract Administrator
regarding payments to Consultant.
SECTION 7. ODOT'S REPRESENTATIONS AND COVENANTS
A. ODOT certifies that, at the time this Agreement is executed, sufficient
funds are authorized and available for expenditure to finance ODOT's portion of this
Agreement within the appropriation or limitation of its current biennial budget.
1ALRPLN\Counci1 Materials\2008\12-09-08 TGM TSP IGA Attachmentl.doc
TGM Grant Agreement No. «F 13»
TGM File Code <<F b)
EA # «F1 lv
B. The statement of work attached to this Agreement as Exhibit A has been
reviewed and approved by the necessary official(s) of ODOT.
C. ODOT will assign a Contract Administrator for this Agreement who will be
ODOT's principal contact person regarding administration of this Agreement and will
participate in the selection of the Consultant, the monitoring of the Consultant's work,
and the review and approval of the Consultant's work, billings and progress reports.
D. If the Grant provided pursuant to this Agreement includes a Consultant's
Amount, ODOT shall enter into a PSK with the Consultant to perform the work described
in Exhibit A designated as being the responsibility of the Consultant, and in such a case
ODOT agrees to pay the Consultant in accordance with the terms of the PSK up to the
Consultant's Amount.
SECTION 8. TERMINATION
This Agreement may be terminated by mutual written consent of all parties.
ODOT may terminate this Agreement effective upon delivery of written notice to City, or
at such later date as may be established by ODOT under, but not limited to, any of the
following conditions:
A. City fails to complete work specified in Exhibit A within the time
specified in this Agreement, including any extensions thereof, or fails to perform
any of the provisions of this Agreement and does not correct any such failure
within 10 days of receipt of written notice or the date specified by ODOT in such
written notice.
B. Consultant fails to complete work specified in Exhibit A within the
time specified in this Agreement, including any extensions thereof, and does not
correct any such failure within 10 days of receipt of written notice or the date
specified by ODOT in such written notice.
C. If federal or state laws, regulations or guidelines are modified or
interpreted in such a way that either the work under this Agreement is prohibited
or ODOT is prohibited from paying for such work from the planned funding
source.
D. If ODOT fails to receive funding, appropriations, limitations or other
expenditure authority sufficient to allow ODOT, in the exercise of its reasonable
administrative discretion, to continue to make payments for performance of this
Agreement.
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In the case of termination pursuant to A, B, C or D above, ODOT shall have any
remedy at law or in equity, including but not limited to termination of any further
disbursements hereunder. Any termination of this Agreement shall not prejudice any
right or obligations accrued to the parties prior to termination.
SECTION 9. GENERAL PROVISIONS
A. Time is of the essence of this Agreement.
B. Except as otherwise expressly provided in this Agreement, any notices to
be given hereunder shall be given in writing by personal delivery, facsimile, or mailing
the same, postage prepaid, to ODOT or City at the address or number set forth on the
signature page of this Agreement, or to such other addresses or numbers as either party
may hereafter indicate pursuant to this Section. Any communication or notice so
addressed and mailed is in effect five (5) days after the date postmarked. Any
communication or notice delivered by facsimile shall be deemed to be given when receipt
of the transmission is generated by the transmitting machine. To be effective against
ODOT, such facsimile transmission must be confirmed by telephone notice to ODOT's
Contract Administrator. Any communication or notice by personal delivery shall be
deemed to be given when actually delivered.
C. ODOT and City are the only parties to this Agreement and are the only
parties entitled to enforce the terms of this Agreement. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any benefit or right not held by or
made generally available to the public, whether directly, indirectly or otherwise, to third
persons (including but not limited to any Consultant) unless such third persons are
individually identified by name herein and expressly described as intended beneficiaries of
the terms of this Agreement.
D. Sections 5(I), 5(K), 5(L) and 9 of this Agreement and any other provision
which by its terms is intended to survive termination of this Agreement shall survive.
E. This Agreement shall be governed by and construed in accordance with the
laws of the State of Oregon without regard to principles of conflicts of law. Any claim,
action, suit or proceeding (collectively, "Claim") between ODOT (and/or any other
agency or department of the State of Oregon) and City that arise from or relates to this
Agreement shall be brought and conducted solely and exclusively within the Circuit
Court of Marion County for the State of Oregon; provided, however, if a Claim must be
brought in a federal forum, then it shall be brought and conducted solely and exclusively
within the United States District Court for the District of Oregon. In no event shall this
Section be construed as a waiver by the State of Oregon of any form of defense or
immunity, whether it is sovereign immunity, governmental immunity, immunity based on
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the Eleventh Amendment to the Constitution of the United States or otherwise, from any
Claim or from the jurisdiction of any court. City, BY EXECUTION OF THIS
AGREEMENT, HEREBY CONSENTS TO THE IN PERSONAM JURISDICTION OF
SAID COURTS.
F. This Agreement and attached Exhibits (which are by this reference
incorporated herein) constitute the entire agreement between the parties on the subject
matter hereof. There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. No modification or change of
terms of this Agreement shall bind either party unless in writing and signed by all parties
and all necessary approvals have been obtained. Budget modifications and adjustments
from the work described in Exhibit A must be processed as an amendment(s) to this
Agreement and the PSK. No waiver or consent shall be effective unless in writing and
signed by the party against whom such waiver or consent is asserted. Such waiver,
consent, modification or change, if made, shall be effective only in the specific instance
and for the specific purpose given. The failure of ODOT to enforce any provision of this
Agreement shall not constitute a waiver by ODOT of that or any other provision.
On June 18, 2003, the Oregon Transportation Commission ("Commission") approved
Delegation Order No. 2, which authorizes the Director of ODOT to approve and execute
agreements for day-to-day operations when the work is related to a project included in the
Statewide Transportation Improvement Program ("STIP") or a line item in the biennial
budget approved by the Commission
On September 15, 2006, the Director of the Oregon Department of Transportation
approved Subdelegation Order No. 2, Paragraph 1, in which authority is delegated to
the Deputy Director, Highways; Deputy Director, Central Services and the Chief of Staff,
to approve and sign agreements over $75,000 when the work is related to a project
included in the Statewide Transportation Improvement Program or in other system plans
approved by the Oregon Transportation Commission such as the Oregon Traffic Safety
Performance Plan, or in a line item in the biennial budget approved by the Director. The
Director may also delegate to other Administrators the authority to execute
intergovernmental agreements over $75,000 for specific programs such as
transportation safety, growth management and public transit.
OR if under $75,000
On November 10, 2004, the Director approved Subdelegation Order No. 2, in which the
Director delegates authority to the Division Administrators for their respective Divisions
authority to approve and sign agreements up to $75,000 when the work is related to a
project included in the STIP, other system plans approved by the Commission such as the
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Traffic Safety Performance Plan, or in a line item in the biennial budget approved by the
Director.
Transportation and Growth Management Program
Mill Creek Office, 555 13th Street NE, Ste 2
Salem, OR 97301-4178
Phone: 503-986-4442
Fax: 503-986-4174
E-Mail: sue.geniesse@odot.state.or.us
city
City of Tigard
By:
(Official's Signature)
(Printed Name and Title of Official)
Date:
IGA_1_Grantee_with_Contractor 12-13-
06.DOC
ODOT
STATE OF OREGON, by and through
its Department of Transportation
By:
Jerri Bohard, Division Administrator
Transportation Development Division
Date:
Craig Prosser
13125 SW Hall Blvd
Tigard, OR 97223
Phone: 503-639-4171
Fax: 503-718-2748
E-Mail: craig@tigard-or.us
Sue Geniesse, Contract Administrator
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ATTORNEY GENERAL'S OFFICE
Approved as to legal sufficiency by the
Attorney General's office.
By:
(Official's Signature)
Date:
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EXHIBIT B (Local Agency or State Agency)
CONTRACTOR CERTIFICATION
Contractor certifies by signing this contract that Contractor has not:
(a) Employed or retained for a commission, percentage, brokerage, contingency fee or other consideration, any firm
or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this
contract,
(b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm
or person in connection with carrying out the contract, or
(c) paid or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me
or the above consultant), any fee, contribution, donation or consideration of any kind for or in connection with,
procuring or carrying out the contract, except as here expressly stated (if any):
Contractor further acknowledges that this certificate is to be furnished to the Federal Highway Administration, and is subject
to applicable State and Federal laws, both criminal and civil.
AGENCY OFFICIAL CERTIFICATION (ODOT)
Department official likewise certifies by signing this contract that Contractor or his/her representative has not been required
directly or indirectly as an expression of implied condition in connection with obtaining or carrying out this contract to:
(a) Employ, retain or agree to employ or retain, any firm or person or
(b) pay or agree to pay, to any firm, person or organization, any fee, contribution, donation or consideration of any
kind except as here expressly stated (if any):
Department official further acknowledges this certificate is to be furnished to the Federal Highway Administration, and is
subject to applicable State and Federal laws, both criminal and civil.
EXHIBIT C
Federal Provisions
Oregon Department of Transportation
1. CERTIFICATION OF NONINVOLVEMENT IN ANY DEBARMENT AND SUSPENSION
Contractor certifies by signing this contract that to the best of its knowledge and belief, it and its principals:
1. Are not presently debarred, suspended, proposed for criminal offense in connection with obtaining,
debarment, declared ineligible or voluntarily attempting to obtain or performing a public (federal,
excluded from covered transactions by any Federal state or local) transaction or contract under a public
department or agency; transaction; violation of federal or state antitrust
statutes or commission of embezzlement, theft,
2. Have not within a three-year period preceding this forgery, bribery falsification or destruction of
proposal been convicted of or had a civil judgment records, making false statements or receiving stolen
rendered against them for commission of fraud or a property;
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EA # <(F 11))
3. Are not presently indicted for or otherwise criminally certification, in addition to other remedies available
or civilly charged by a governmental entity to the Federal Government or the Department may
(federal, state or local) with commission of any of terminate this transaction for cause of default.
the offenses enumerated in paragraph (1)(b) of this
certification; and 4. The Contractor shall provide immediate written
notice to the Department to whom this proposal is
4. Have not within a three-year period preceding this submitted if at any time the Contractor learns that
application/proposal had one or more public its certification was erroneous when submitted or
transactions (federal, state or local) terminated for has become erroneous by reason of changed
cause or default. circumstances.
Where the Contractor is unable to certify to any of the 5. The terms "covered transaction", "debarred",
statements in this certification, such prospective participant "suspended", "ineligible", "lower tier covered
shall attach an explanation to this proposal. transaction", "participant", "person", "primary
covered transaction", "principal", and "voluntarily
List exceptions. For each exception noted, indicate to whom excluded", as used in this clause, have the meanings
the exception applies, initiating agency, and dates of action. set out in the Definitions and Coverage sections of
If additional space is required, attach another page with the the rules implementing Executive Order 12549.
following heading: Certification Exceptions continued, You may contact the Department's Program Section
Contract Insert. (Tel. (503) 986-3400) to which this proposal is
being submitted for assistance in obtaining a copy
EXCEPTIONS: of those regulations.
Exceptions will not necessarily result in denial of award, but 6. The Contractor agrees by submitting this proposal
will be considered in determining Contractor responsibility. that, should the proposed covered transaction be
Providing false information may result in criminal entered into, it shall not knowingly enter into any
prosecution or administrative sanctions. lower tier covered transactions with a person who is
debarred, suspended, declared ineligible or
The Contractor is advised that by signing this contract, the voluntarily excluded from participation in this
Contractor is deemed to have signed this certification. covered transaction, unless authorized by the
Department or agency entering into this transaction.
11. INSTRUCTIONS FOR CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, AND OTHER 7. The Contractor further agrees by submitting this
RESPONSIBILITY MATTERS-PRIMARY COVERED proposal that it will include the Addendum to Form
TRANSACTIONS FHWA-1273 titled, "Appendix B--Certification
Regarding Debarment, Suspension, Ineligibility and
1. By signing this contract, the Contractor is providing Voluntary Exclusion--Lower Tier Covered
the certification set out below. Transactions", provided by the Department entering
into this covered transaction without modification,
2. The inability to provide the certification required in all lower tier covered transactions and in all
below will not necessarily result in denial of solicitations for lower tier covered transactions.
participation in this covered transaction. The
Contractor shall explain why he or she cannot 8. A participant in a covered transaction may rely
provide the certification set out below. This upon a certification of a prospective participant in a
explanation will be considered in connection with lower tier covered transaction that it is not
the Oregon Department of Transportation debarred, suspended, ineligible or voluntarily
determination to enter into this transaction. Failure excluded from the covered transaction, unless it
to furnish an explanation shall disqualify such knows that the certification is erroneous. A
person from participation in this transaction. participant may decide the method and frequency
by which it determines the eligibility of its
3. The certification in this clause is a material principals. Each participant may, but is not
representation of fact upon which reliance was required to, check the Nonprocurement List
placed when the Department determined to enter published by the U. S. General Services
into this transaction. If it is later determined that Administration.
the Contractor knowingly rendered an erroneous
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9. Nothing contained in the foregoing shall be 4. The terms "covered transaction", "debarred",
construed to require establishment of a system of "suspended", "ineligible", "lower tier covered
records to render in good faith the certification transaction", "participant", "person", "primary
required by this clause. The knowledge and covered transaction", "principal", "proposal", and
information of a participant is not required to "voluntarily excluded", as used in this clause, have
exceed that which is normally possessed by a the meanings set out in the Definitions and
prudent person in the ordinary course of business Coverage sections of rules implementing Executive
dealings. Order 12549. You may contact the person to which
this proposal is submitted for assistance in
10. Except for transactions authorized under paragraph obtaining a copy of those regulations.
6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier 5. The prospective lower tier participant agrees by
covered transaction with a person who is submitting this contract that, should the proposed
suspended, debarred, ineligible or voluntarily covered transaction be entered into, it shall not
excluded from participation in this transaction, in knowingly enter into any lower tier covered
addition to other remedies available to the Federal transaction with a person who is debarred,
Government or the Department, the Department suspended, declared ineligible or voluntarily
may terminate this transaction for cause or default. excluded from participation in this covered
transaction, unless authorized by the department or
III. ADDENDUM TO FORM FHWA-1273, REQUIRED agency with which this transaction originated.
CONTRACT PROVISIONS
6. The prospective lower tier participant further agrees
This certification applies to subcontractors, material by submitting this contract that it will include this
suppliers, vendors, and other lower tier participants. clause titled, "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary
• Appendix B of 49 CFR Part 29 - Exclusion--Lower Tier Covered Transaction",
without modification, in all lower tier covered
Appendix B--Certification Regarding Debarment, transactions and in all solicitations for lower tier
Suspension, Ineligibility, and Voluntary covered transactions.
Exclusion--Lower Tier Covered Transactions
7. A participant in a covered transaction may rely
Instructions for Certification upon a certification of a prospective participant in a
lower tier covered transaction that it is not
1. By signing and submitting this contract, the debarred, suspended, ineligible or voluntarily
prospective lower tier participant is providing the excluded from the covered transaction, unless it
certification set out below. knows that the certification is erroneous. A
participant may decide the method and frequency
2. The certification in this clause is a material by which it determines the eligibility of its
representation of fact upon which reliance was principals. Each participant may, but is not
placed when this transaction was entered into. If it required to, check the nonprocurement list.
is later determined that the prospective lower tier
participant knowingly rendered an erroneous 8. Nothing contained in the foregoing shall be
certification, in addition to other remedies available construed to require establishment of a system of
to the Federal Government, the department or records to render in good faith the certification
agency with which this transaction originated may required by this clause. The knowledge and
pursue available remedies, including suspension information of a participant is not required to
and/or debarment. exceed that which is normally possessed by a
prudent person in the ordinary course of business
3. The prospective lower tier participant shall provide dealings.
immediate written notice to the person to which this
contract is submitted if at any time the prospective 9. Except for transactions authorized under paragraph
lower tier participant learns that its certification was 5 of these instructions, if a participant in a covered
erroneous when submitted or has become erroneous transaction knowingly enters into a lower tier
by reason of changed circumstances. covered transaction with a person who is
Rev. 5/10/2000 AGR.FEDCERT
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EA # «F11»
suspended, debarred, ineligible or voluntarily entitled to rely on the accuracy, competence, and
excluded from participation in this transaction, in completeness of Contractor's services.
addition to other remedies available to the Federal
Government, the department or agency with which V. NONDISCRIMINATION
this transaction originated may pursue available
remedies, including suspension and/or debarment. During the performance of this contract, Contractor, for
himself, his assignees and successors in interest,
Certification Regarding Debarment, Suspension, hereinafter referred to as Contractor, agrees as follows:
Ineligibility, and Voluntary Exclusion--Lower Tier
Covered Transactions 1. Compliance with Regulations. Contractor agrees to
comply with Title VI of the Civil Rights Act of
a. The prospective lower tier participant certifies, 1964, and Section 162(a) of the Federal-Aid
by submission of this proposal, that neither it Highway Act of 1973 and the Civil Rights
nor its principals is presently debarred, Restoration Act of 1987. Contractor shall comply
suspended, proposed for debarment, declared with the regulations of the Department of
ineligible or voluntarily excluded from Transportation relative to nondiscrimination in
participation in this transaction by any Federal Federally assisted programs of the Department of
department or agency. Transportation, Title 49, Code of Federal
Regulations, Part 21, as they may be amended from
b. Where the prospective lower tier participant is time to time (hereinafter referred to as the
unable to certify to any of the statements in this Regulations), which are incorporated by reference
certification, such prospective participant shall and made a part of this contract. Contractor, with
attach an explanation to this proposal. regard to the work performed after award and prior
to completion of the contract work, shall not
IV. EMPLOYMENT discriminate on grounds of race, creed, color, sex or
national origin in the selection and retention of
1. Contractor warrants that he has not employed or subcontractors, including procurement of materials
retained any company or person, other than a bona and leases of equipment. Contractor shall not
fide employee working solely for Contractor, to participate either directly or indirectly in the
solicit or secure this contract and that he has not discrimination prohibited by Section 21.5 of the
paid or agreed to pay any company or person, other Regulations, including employment practices, when
than a bona fide employee working solely for the contract covers a program set forth in
Contractors, any fee, commission, percentage, Appendix B of the Regulations.
brokerage fee, gifts or any other consideration
contingent upon or resulting from the award or 2. Solicitation for Subcontractors, including
making of this contract. For breach or violation of Procurement of Materials and Equipment. In all
this warranting, Department shall have the right to solicitations, either by competitive bidding or
annul this contract without liability or in its negotiations made by Contractor for work to be
discretion to deduct from the contract price or performed under a subcontract, including
consideration or otherwise recover, the full amount procurement of materials and equipment, each
of such fee, commission, percentage, brokerage fee, potential subcontractor or supplier shall be notified
gift or contingent fee. by Contractor of Contractor's obligations under this
contract and regulations relative to
2. Contractor shall not engage, on a full or part-time nondiscrimination on the grounds of race, creed,
basis or other basis, during the period of the color, sex or national origin.
contract, any professional or technical personnel
who are or have been at any time during the period 3. Nondiscrimination in Employment (Title VII of the
of this contract, in the employ of Department, 1964 Civil Rights Act). During the performance of
except regularly retired employees, without written this contract, Contractor agrees as follows:
consent of the public employer of such person.
a. Contractor will not discriminate against any
3. Contractor agrees to perform consulting services employee or applicant for employment because
with that standard of care, skill and diligence of race, creed, color, sex or national origin.
normally provided by a professional in the Contractor will take affirmative action to
performance of such consulting services on work ensure that applicants are employed, and that
similar to that hereunder. Department shall be employees are treated during employment,
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without regard to their race, creed, color, sex or direction, Department may, at its option, enter into such
national origin. Such action shall include, but litigation to protect the interests of Department, and, in
not be limited to the following: employment, addition, Contractor may request Department to enter
upgrading, demotion or transfer; recruitment or into such litigation to protect the interests of the State of
recruitment advertising; layoff or termination; Oregon.
rates of pay or other forms of compensation;
and selection for training, including VI. DISADVANTAGED BUSINESS
apprenticeship. Contractor agrees to post in ENTERPRISE (DBE) POLICY
conspicuous places, available to employees and
applicants for employment, notice setting forth In accordance with Title 49, Code of Federal
the provisions of this nondiscrimination clause. Regulations, Part 26, Contractor shall agree to abide by
and take all necessary and reasonable steps to comply
b. Contractor will, in all solicitations or with the following statement:
advertisements for employees placed by or on
behalf of Contractor, state that all qualified DBE POLICY STATEMENT
applicants will receive consideration for
employment without regard to race, creed, DBE Policy. It is the policy of the United States
color, sex or national origin. Department of Transportation (USDOT) to practice
nondiscrimination on the basis of race, color, sex
4. Information and Reports. Contractor will provide and/or national origin in the award and administration
all information and reports required by the of USDOT assist contracts. Consequently, the DBE
Regulations or orders and instructions issued requirements of 49 CFR 26 apply to this contract.
pursuant thereto, and will permit access to his
books, records, accounts, other sources of Required Statement For USDOT Financial
information, and his facilities as may be determined Assistance Agreement. If as a condition of assistance
by Department or FHWA as appropriate, and shall the Agency has submitted and the US Department of
set forth what efforts he has made to obtain the Transportation has approved a Disadvantaged Business
information. Enterprise Affirmative Action Program which the
Agency agrees to carry out, this affirmative action
5. Sanctions for Noncompliance. In the event of program is incorporated into the financial assistance
Contractor's noncompliance with the agreement by reference,
nondiscrimination provisions of the contract,
Department shall impose such agreement sanctions DBE Obligations. The Oregon Department of
as it or the FHWA may determine to be Transportation (ODOT) and its contractor agree to
appropriate, including, but not limited to: ensure that Disadvantaged Business Enterprises as
defined in 49 CFR 26 have the opportunity to
a. Withholding of payments to Contractor under participate in the performance of contracts and
the agreement until Contractor complies; and/or subcontracts financed in whole or in part with Federal
funds. In this regard, Contractor shall take all
b. Cancellation, termination or suspension of the necessary and reasonable steps in accordance with
agreement in whole or in part. 49 CFR 26 to ensure that Disadvantaged Business
Enterprises have the opportunity to compete for and
6. Incorporation of Provisions. Contractor will perform contracts. Neither ODOT nor its contractors
include the provisions of paragraphs 1 through 6 of shall discriminate on the basis of race, color, national
this section in every subcontract, including origin or sex in the award and performance of
procurement of materials and leases of equipment, federally-assisted contracts. The contractor shall carry
unless exempt from Regulations, orders or out applicable requirements of 49 CFR Part 26 in the
instructions issued pursuant thereto. Contractor award and administration of such contracts. Failure by
shall take such action with respect to any the contractor to carry out these requirements is a
subcontractor or procurement as Department or material breach of this contract, which may result in
FHWA may direct as a means of enforcing such the termination of this contract or such other remedy as
provisions, including sanctions for noncompliance; ODOT deems appropriate.
provided, however, that in the event Contractor
becomes involved in or is threatened with litigation The DBE Policy Statement and Obligations shall be
with a subcontractor or supplier as a result of such included in all subcontracts entered into under this
contract.
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influence an officer or employee of any Federal
Records and Reports. Contractor shall provide agency, a Member of Congress, an officer or
monthly documentation to Department that it is employee of Congress or an employee of a Member
subcontracting with or purchasing materials from the of Congress in connection with the awarding of any
DBEs identified to meet contract goals. Contractor Federal contract, the making of any Federal grant,
shall notify Department and obtain its written approval the making of any Federal loan, the entering into of
before replacing a DBE or making any change in the any cooperative agreement, and the extension,
DBE participation listed. If a DBE is unable to fulfill continuation, renewal, amendment or modification
the original obligation to the contract, Contractor must of any Federal contract, grant, loan or cooperative
demonstrate to Department the Affirmative Action agreement.
steps taken to replace the DBE with another DBE.
Failure to do so will result in withholding payment on 2. If any funds other than Federal appropriated funds
those items. The monthly documentation will not be have been paid or will be paid to any person for
required after the DBE goal commitment is satisfactory influencing or attempting to influence an officer or
to Department. employee of any Federal agency, a Member of
Congress, an officer or employee of Congress or an
Any DBE participation attained after the DBE goal has employee of a Member of Congress in connection
been satisfied should be reported to the Departments. with this agreement, the undersigned shall complete
and submit Standard Form-LLL, "Disclosure Form
DBE Definition. Only firms DBE certified to Report Lobbying", in accordance with its
by the State of Oregon, Department of Consumer & instructions.
Business Services, Office of Minority, Women &
Emerging Small Business, may be utilized to satisfy This certification is a material representation of fact
this obligation. upon which reliance was placed when this transaction
was made or entered into. Submission of this
CONTRACTOR'S DBE CONTRACT GOAL certification is a prerequisite for making or entering
into this transaction imposed by Section 1352, Title 31,
DBE COAL 0 % U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not
By signing this contract, Contractor assures that good less than $10,000 and not more than $100,000 for each
faith efforts have been made to meet the goal for the such failure.
DBE participation specified in the Request for
Proposal/Qualification for this project as required by The Contractor also agrees by signing this agreement
ORS 200.045, and 49 CFR 26.53 and 49 CFR, Part 26, that he or she shall require that the language of this
Appendix A. certification be included in all lower tier
subagreements, which exceed $100,000 and that all
VII. LOBBYING such subrecipients shall certify and disclose
accordingly.
The Contractor certifies, by signing this agreement to
the best of his or her knowledge and belief, that: FOR INQUIRY CONCERNING ODOT' S
1. No Federal appropriated funds have been paid or DBE PROGRAM REQUIREMENT
will be paid, by or on behalf of the undersigned, to CONTACT OFFICE OF CIVIL RIGHTS
any person for influencing or attempting to AT (503)986-4354.
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EXHIBIT D
ELIGIBLE PARTICIPATING COST
DESCRIPTION
PERSONNEL SERVICES
Salaries - Straight time pay for regular working hours in a monthly period. Includes standard labor distributions like
Social Security Taxes, Workers' Compensation Assessments and Medical, Dental, Life Insurance. Excludes mass
transit tax, vacation leave, sick leave and compensatory time taken.
Overtime - Payments to employees for work performed in excess of their regular work shift.
Shift Differential Payments to employees, in addition to regular pay, for shift differential work as descibed in labor
contracts or Personnel Rules.
Travel Differential - Payments to employees, in addition to regular pay, for travel time to and from work on projects in
excess and beyond an 8 hour day as described in labor contracts or Personnal Rules.
SERVICES AND SUPPLIES
In-State Travel - Per Rates Identified in State Travel Handbook
Deals & Misc. - Payment for meals incurred while traveling within the State of Oregon.
Lodging & Room Tax - Payment for lodging, including room taxes, incurred while traveling within the State of Oregon.
Fares, Taxi, Bus, Air, Etc.
Per Diem - Payment for per diem, incurred while traveling within the State of Oregon.
Other - Payment for other miscellaneous expense, incurred while traveling within the State of Oregon.
Private Car iieage - Payment for private car mileage while traveling within the State of Oregon.
Office Expense
Direct Pror ct Expenses Including:
Photo, Video & Microfilm Supplies - Payment for photography, video and microfilm supplies such as film for cameras,
blank video tapes, storage folders, etc.
Printing, Reproduction & Duplication - Expenditures for services to copy, print, reproduce and/or duplicate documents.
Postage - Payment for direct pEo pastage_
Freight & Express Mail - Payment for direct project freight services on outgoing shipments.
Telecommunications
Phone Toll ChargIs(
long-distancqL: Payment for telphone long distance charges-
Publicity & Publication
Publish & Print Photos - Payment for printing and publishing photographs to development of publicity and publications.
Conferences casts to put on conference or seminars)
Equi ment $250 - $4,999
NOT ELIGIBLE.
Employee Training, Excluding Travel
NOT ELIGIBLE
Training In-State Travel
NOT ELIGIBLE
CAPITOL OUTLAY
NOT ELIGIBLE
-21-
Attachment 2
. City of Tigard
Memorandum
To: Mayor Craig Dirksen and Members of City Council
From: Darren Wyss, Senior Planner 'P~Lj
Re: Tigard TSP Update
Date: November 24, 2008
Project Purpose/Transportation Relationship and Benefit
This project is to update the 2002 Tigard Transportation System Plan and prepare implementing
ordinances. The Updated Tigard Transportation System Plan (TSP) will help to ensure
compliance with Statewide Planning Goal 12: Transportation during the Periodic Review
Process. The Updated Tigard TSP will also comply with recent updates to the Oregon
Transportation flan (OTP), Transportation Planning Rule (TPK), and the Kegional Transportation Plan
(RT13). The demands on the existing transportation system and constraints on system expansion
necessitate creative solutions such as transportation demand management, improved alternative
mode facilities, action steps to shift peak hour auto trips to other times and modes, and detailed
transportation system management measures to efficiently utilize existing capacity.
The City of Tigard (City) is in the process of updating its Comprehensive Plan and will begin
periodic review in April 2008. As staff gathered data to support Comprehensive Plan goals and
policies, a need to update the 2002 Tigard TSP became readily apparent. Although the 2002
Tigard TSP was adopted in January 2002 and incorporated into the Comprehensive Plan, the
data within dated to 1999 or before. This issue needs to be addressed as a number of
annexations and a significant amount of development have occurred since 1999. City residents
have also consistently ranked traffic congestion as a concern in various surveys and City leaders
are looking for alternatives for easing that congestion.
Updated Tigard TSP will update analysis of existing conditions, plan the future transportation
system for all modes in response to recent annexations, development, and new growth
projections, and extend the forecast year from 2020 to 2030.
CONSULTANT ESTIMATED BUDGET
Deliverables Tasks Deliverable Amount
Task 1 Project Management, Regional Coordination
and Public Involvement
A Work Schedule $1,330
B PMT Meeting # 1 $981
Task 1 Subtotal $2,311
Task 2 Review Relevant Plans and Policies
A Background Info/Documents $4,975
B Draft Issues Report $3,345
C Draft TSP Chapter 2 $4,056
Task 2 Subtotal $12,376
Task 3 Existing Conditions
A Draft TSP Chapter 3 $41,373
B Final TSP Chapter 2 $1,525
C Final TSP Chapter 3 $1,525
D Final Issues Report $1,500
Task 3 Subtotal $45,924
Task 4 Needs and Deficiencies Analysis
A Draft Needs and Deficiencies Report $21,326
B CAC Meeting # 1 $1,169
C TAC Meeting # 1 $1,144
D TSP Public Forum # 1 $3,355
E Final Needs and Deficiencies Report $5,406
Task 4 Subtotal $32,399
Task 5 Transportation System Solutions Reports and
Financial Plan/ Implementation
A Systems Solutions Report $21,047
B Draft Facilities Plan $16,235
C Draft TSP Chapter 12 $1,912
D CAC Meeting # 2 $1,169
E TAC Meeting # 2 $1,144
F TSP Public Forum # 2 $3,355
G Final TM # 4 and TM # 5 $3,442
Task 5 Subtotal $48,303
Task 6 Draft TSP and Refinement
A Draft Updated TSP $14,048
B Draft Implementation Strategies $3,810
C CIP Project List $3,059
D CAC Meeting # 3 $1,144
E TAC Meeting # 3 $1,169
F TSP Public Forum # 3 $3,355
G Adoption Draft Updated TSP $5,614
H City Council and Planning Commission $2,288
Task 6 Subtotal $34,485
Project Total $ 175,798
Agenda Item # 7 ' V
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
ty
Issue/Agenda Title Intergovernmental Agreement with Metro and TriMet to fund a redevelopment feasibili
study of the Tigard Transit Center rr
Prepared BY: Sean FarrellY_ Dept Head Approval: City Mg* Approval:
ISSUE BEFORE THE COUNCIL
Shall the City Council approve a resolution authorizing the City Manager to sign an Intergovernmental Agreement
with Metro and TriMet to fund a redevelopment feasibility study of the Tigard Transit Center ?
STAFF RECOMMENDATION
Approve the resolution.
KEY FACTS AND INFORMATION SUMMARY
On November 25, 2008, Council was briefed on a potential redevelopment feasibility study of the Tigard Transit Center
and the necessary Intergovernmental Agreement (IGA) between the City, TriMet, and Metro. The IGA will commit the
three parties to explore the feasibility of redeveloping the Tigard Transit Center into a mixed use transit-oriented
development. The main goals of such a redevelopment would be to serve as a catalyst for Downtown development
and to increase housing and employment near transit.
The first phase of the project would be a redevelopment feasibility study, consisting of three parts:
1. A development opportunity study to determine the market feasibility of a transit-oriented development.
2. A concept site plan for the site to include potential building footprint and massing, location of parking, etc.
3. A specific plan to relocate transit center functions to on-street stops consistent with TriMet's requirements
and input from local stakeholders.
The study would be jointly funded by the City and Metro. If the study finds the site has good redevelopment
potential, the City, TtiMet, and Metro will continue to cooperate on a second phase, which would include issuing an
RFP for a developer.
OTHER ALTERNATIVES CONSIDERED
Not Applicable
CITY COUNCIL GOALS
Goal 3: "Implement the Downtown Urban Renewal Plan."
ATTACHMENT LIST
Attachment 1: Resolution Authorizing the City Manager to sign an Intergovernmental Agreement with Metro and
TriMet
Attachment 2: Intergovernmental Agreement between the City of Tigard, Metro and TriMet for the Tigard Transit
Center Redevelopment Feasibility Study Project
FISCAL NOTES
The entire cost of the Redevelopment Study by a consultant is expected to be $35,000. The attached IGA specifies
that the cost will be equally split between the City and Metro. Funding for the City share is available in the
Downtown Redevelopment budget for consulting services.
Agenda Item # Y_ IF
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda TideConsider Naming the City-Owned Residence and Property at 13335 SW Hall Boulevard as the
"Fanno Creek House"
Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Shall the Council adopt a resolution naming the City-owned residence and property at 13335 SW Hall Boulevard as the
"Fanno Creek House"?
STAFF RECOMMENDATION
Staff recommends the Council adopt the resolution.
KEY FACTS AND INFORMATION SUMMARY
■ On December 11, 2007, the Tigard City Council authorized the purchase of a residence and property located at
13335 SW Hall Boulevard.
■ The house and property are adjacent to Fanno Creek and Fanno Creek Park.
■ Since the City purchased the property, the 1938 residence has been referred to informally as the "Fanno Creek
House," the "White House," and the "Schaltz House."
■ In accordance with Resolution No. 99-37, the Council has the authority to name City facilities.
■ Staff recently solicited input from the Council regarding an official name for the house and property; several
Council members indicated their naming preference was the Fanno Creek House.
■ Based on this input, staff prepared the attached resolution which will officially name the residence and property
at 13335 SW Hall Boulevard as the Fanno Creek House.
OTHER ALTERNATIVES CONSIDERED _
The Council could choose not to name the residence the Fanno Creek House and could give staff direction on how to
proceed in determining an official name.
CITY COUNCIL GOALS
None
ATTACHMENT LIST
1. Resolution
2. Resolution No. 9.9-37
FISCAL NOTES
There are no direct costs associated with this resolution. However, once the facility is named, staff plans to install
signage. A sign, similar to the wood signs at the entrances to City parks, would be installed at the driveway entrance
to the residence along Hall Boulevard. This sign is estimated to cost $800. Once renovations to the residence are
completed, a bronze plaque, with an estimated cost of $200, would also be installed near the home's entryway.
Funds to cover these costs will come from the parks operational budget; there is currently $90,000 in this account.
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
RESOLUTION NO. 08-
A RESOLUTION NAMING THE CITY-OWNED RESIDENCE AND PROPERTY AT 13335 SW HALL
BOULEVARD AS THE "FANNO CREEK HOUSE"
WHEREAS, on December 11, 2007, die Tigard City Council authorized die purchase of a residence and
property located at 13335 SW Hall Boulevard; and
WHEREAS, the City has never selected an official name for the residence and property; and
WHEREAS, in accordance with Resolution No. 99-37, the Council has the authority to name City facilities; and
WHEREAS, the residence and property are adjacent to Fanno Creek and Fanno Creek Park; and
WHEREAS, several Council members indicated their naming preference was the Fanno Creek House.
NOW, THEREFORE, BE IT RESOLVED by die Tigard City Council that:
SECTION 1: The City-owned residence and property located at 13335 SW Hall Boulevard ate named the
Fanno Creek House.
SECTION 2: Thhis resolution is effective immediately tipon passage.
PASSED: This day of 2008.
Mayor - City of Tigard
ATTEST:
City Recorder - City of Tigard
RESOLUTION NO. 08 -
Page 1
Attachment 2
CITY OF TIGARD, OREGON
RESOLUTION NO.99=37_ -
A RESOLUTION ESTABLISHING A POLICY OF THE CITY COUNCIL ON PLACING
MEMORIALS IN CITY PARKS.
WHEREAS, the Tigard City Council desires to have a policy for designating memorials within City park
facilities, City-owned properties and with the naming of building and park properties; and
WHEREAS, the City Council -recognizes that over the past several years, various park lands have been
acquired by the City of Tigard and various facilities have been built at City parks and properties which
could appropriately be named in memory of individuals who have provided service to the community; and
WHEREAS, in the past the City has named properties or facilities in memory of individuals without the
benefit of an established City policy; and
WHEREAS, the Council wishes to have a formal policy to apply for official naming of City parks, facilities
and features within parks.
NOW,-THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The City Council hereby adopts the Memorial Policy described in Exhibit "A' attached
hereto.
PASSED: This O day of 1999.
or - City of Tigard
ATTEST:
City Recorder - City of Tigard
i_5adm\cathyWunalkesolution memorial policy.dot
RESOLUTION NO.99-,3"7
Page 1
EXHIBIT "A':
TIGARD MEMORIAL POLICY FOR NAMING CITY PARK FACILITIES;
DISTINCT ELEMENTS WITHIN CITY-OWNED. PROPERTIES, AND CITY
BUILDINGS
PURPOSE:
To outline the policy, criteria and process for designating memorials within City
park facilities, distinct elements within City-owned properties and naming of
buildings and park properties.
.BACKGROUND:
As the City adds parks, open spaces and public facilities by acquisition and
donation, the City has found that there is a need for a process to honor
individuals or groups by naming City parks, distinct elements within City-owned
properties or City buildings and to place memorials to advise the public of the
recognition. In addition, the City has been the recipient of bequests which have
required that the City recognize the financial contributions by memorializing the
gift in some way. Finally, in the past, the City has accepted as a term, of
purchase of park land a requirement that the City acquired property be
developed into a park with a specified park name.
In order that the City Council and staff have guidelines to -follow when
considering requests that memorials be placed within City park facilities or that
City parks or buildings be named after individuals, a policy should be in place.
POLICY:
Land, facilities and features within property owned by the City of Tigard will be
named through an administrative. process in accordance with established criteria
that emphasize community identity and service to the community.
Criteria for naming City park facilities, distinct elements within City-owned
properties, and City buildings:
1. Memorials within City park facilities Memorials included within this category
are memorials which would be placed on or near basic park amenities, such
as benches, picnic tables, trees, shrubs and plaques. If the memorial meets
park standards for construction and materials, the Parks Division will. assume
maintenance responsibility for the useful life of the memorial. Replacement of
the memorial shall be at the discretion of the Parks Division staff. Interested
parties must submit a written request to the Parks Division regarding the type
of memorial, proposal occasion and significance of the memorial.
Parties interested in placing memorials shall be financially responsible for the
purchase of the memorial. An extensive review process is not necessary for .
these types of memorials. These requests shall be.handled administratively
by the Parks Division to ensure that City standards are met. The Parks
Division has the right to adjust the location of the proposed memorial. The
Parks Division shall notify the City Council of any actions taken to accept and
place new memorials within City parks.
The standards that the Parks Division will follow in regard to park memorials
are:
a) Benches -benches must be made of wood, contoured or flat-styled
pedestal, outdoor benches unless an alternative material is approved
by the Parks Division upon a finding that there are circumstances that
exist that make it appropriate to use the alternative material. Any
bench to be contributed as a memorial and to be placed within City
park facilities shall be purchased through a Parks Division approved
manufacturer. A brass plaque may be attached to the bench but shall
be no larger than 2'Y2 x 6 inches in size. Prior to purchasing any .
bench for display in City parks, an interested party must contact City
staff and review the example of approved benches maintained by the
City staff.
b). Trees - trees planted at City facilities as memorials must be at least 2
inches caliper, native to the area and fit into the existing landscape
scheme of the park area or fit into the adopted plan for tree planting in
that area.
c) Plaques - plaques may be placed. in conjunction with a shrub or tree
which are donated to the City -as a memorial. Plaques shall not be
placed as stand alone features. Plaques must be made of bronze and
be no larger than 8 Yx 11 inches in size. Plaques must be set.in
concrete, aggregate rock, or a boulder. City staff shall review the
design of plaque and setting: Examples of the type "of plaques
approved by the City shall be made available by Parks staff.
..2. Distinct elements within City-owned parks - Memorials can be placed at
distinct elements. of City-owned properties, such as shelters, sports fields,
gardens, wetlands, tennis courts, rooms, fountains, ponds, paths, art, etc.
Individuals interested in having a distinct element named in honor of an
individual are required to submit a written request to the Tigard City Council
regarding the particular type of amenity in which they are interested in
sponsoring. Applications shall be made through the Parks Division.
Requests for such amenities may be made to honor an individual who has
passed away or as an honorarium for someone who is living and has made a
contribution to the City, either financially or through civic duty. Review of
such requests shall be made by the City Council. Council approval is
needed. Guidelines regarding signage shall be adopted by Council based on
recommendations made by the Parks Division.
The standards that the Parks Division will follow in regard to signage Will. be
kept on record at the Public Works office. Examples of suitable signage will
be available for public viewing.
3. Naming of buildings and park properties - City buildings and park properties
may be named to honor individuals or groups. Interested parties shall submit
a written request to the Tigard City Council regarding the property or building
which they are interested in having Council name in honor of an individual or
group. In addition, the City Council on its own motion, may consider naming
a building or park. This type of memorial requires extensive review 'and
Council approval in the form of a resolution. City staff will deal with guidelines
for Council consideration.
The standards that the Parks Division will follow in regard to signage will be
kept on record at the Public Works office. Examples of suitable signage will
be available for public viewing.
hadmlmemorial policy.doc
P `
Agenda Item # S
Meeting Date 12/09/08
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Council Update on the Activities of the Tigard Youth Advisory Council CIYACL_
Prepared By. Sheryl Huiras Dept Head Approval: M O City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Receive presentation on the Tigard Youth Advisory Council activities over the past several months.
STAFF RECOMMENDATION
Tigard Youth Advisory Council staff recommends that the City continues support for TYAC activities.
KEY FACTS AND INFORMATION SUMMARY
The mission of the Tigard Youth Advisory Council (TYAQ is to improve and connect the lives of Tigard youth. In
2008, the Council has accomplished this through a variety of positive youth and community activities. For example,
TYAC sponsored three movie nights for middle school students at the Tigard Library. Over 100 kids attended each
night, giving them something positive to do on Friday nights. In March, TYAC planned, coordinated, and implemented
a Youth Summit Workshop called THOT (Teens Helping Other Teens). Over 75 students attended each workshop
and attended classes on cultural diversity, college preparation, goal setting, how to get involved in the community, peer
pressure challenges, drugs and alcohol education, and peer court information. TYAC was also involved in numerous
park cleanups, the Holiday Tree Lighting Ceremony and a child car seat clinic.
The TYAC attended the Washington County Youth Council Summit. As a result of attending this summit, the Council
wrote and received a $1,000 grant. In May 2008 the grant was used to put on a Bicycle Safety and Wellness Fair with
over 250 attendees. TYAC gave away free bicycle helmets, bicycle locks and bicycle safety information. The Council
provided a bicycle safety course for kids to test their skill level and taught them safety techniques.
A PowerPoint presentation further describing TYAC activities will be made at the November 25, 2008 Council
meeting.
OTHER ALTERNATIVES CONSIDERED
N/A.
CITY COUNCIL GOALS
Promote and honor good citizenship in Tigard
ATTACHMENT LIST
None
FISCAL NOTES
N/A
12/15/2008
Projects We Worked On This Past
Year
TWard Touth Advisory Councif ' Bicycle Fair
• Adopt a Family for
Thanksgiving
• Christmas for Kids X ~
TYAC
• Meeting iththeTy
Bicycle Fair Adopt a Family for Thanksgiving
r
• We were awarded a grant from
Washington County Youth Council Summit
J
• Over 250 kids attended
• 75 bike helmets were given away
`nw saf me corarse
~i •
Christmas for Kids Meeting with the TuYAC
O
YN N'"
i . t ral
t
1
N 12/15/2008
Movie Nights Future Planned Projects
• Adopt a Family for Christmas
• Blanket Drive J
• Family Movie Night L
' ` >v • Bicyfle 5afetyfair
2
Agenda Item # (v
Meeting Date 12-9-08
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Affordable Housing Fee Assistance Request
Prepared By: Duane Roberts Dept Head Approval: City Mgr Approval: ~ffcr
ISSUE BEFORE THE COUNCIL
Should Council award budgeted housing fee assistance funds to an applicant seeking assistance? The applicant is
seeking $10, 000 in City assistance.
STAFF RECOMMENDATION
After reviewing the completed application and listening to the applicant's presentation, Council should act on the
request. Staff has reviewed the application and determined that the request complies with all program guidelines.
KEY FACTS AND INFORMATION SUMMARY
In September 2002, Council adopted the Affordable Housing Program, intended to emphasize and encourage
affordable housing in the Tigard community. The program includes a range of land use and non-land use affordable
housing promotion tools and strategies. One of the non-land use tools is an annual $10,000 budget set-aside designed
to reduce fees and charges imposed on affordable housing acquisition, development, and rehabilitation. A copy of the
adopted guidelines that define the requirements and conditions for the award of the subsidy funds to housing providers
is attached (Attachment 1).
According to the guidelines, applications are accepted twice per year. No applications were received during the first
round of the FY 2008-09 funding period. One application was received during the second intake period ending in
December 2008. This one application is the attached Community Partners for Affordable Housing (CPAH) assistance
request. Within its application, the non-profit housing provider asks for $10,000 to offset an estimated $10,486 in land
use planning fees associated with the approval of a 47-unit senior housing project, located at the intersection of Hall and
Hunziker. The proposed project is located within the boundaries of the City Center Urban Renewal Area and, if
completed, would be the third private development project to occur within the district since its official designation in
May 2006. First and second, respectively, were the construction of the Harris-McMonagle Associates headquarters
building on Scoffins Street and the construction of the storage units behind Young's Funeral Home on Hwy 99W,
The project meets City guidelines with respect to eligible activities, zoning, tenant income, time limits, Enhanced Safety
Program participation, and other guidelines. All of the units will be affordable to seniors earning less than 50% of area
median income. CPAH guarantees to maintain housing long-term affordability and to enroll the project in the Tigard
Police Department's Enhanced Safety Program for rental housing projects.
As indicated in guideline number 8 of Attachment 1, an in-person presentation to City Council is required as part of the
application process. The date set for the presentation is the December 9, 2008, Council business meeting. A CPAH
representative will be available at the meeting to overview the organization's request and to answer any questions
Council may have.
OTHER ALTERNATIVES CONSIDERED
Award CPAH fewer or no fund dollars.
CITY COUNCIL GOALS
Goal # 3: Implement the Downtown Urban Renewal Plan. The proposed affordable housing project is located within
the boundaries of the City Center Urban Renewal area.
ATTACHMENT LIST
Attachment 1: Affordable Housing Fee Assistance Guidelines.
Attachment 2: Tigard Affordable Housing Fees and Charges Assistance Request.
FISCAL NOTES
A total of $10,000 in fee assistance is requested. The approved 2008/09 Community Events and Social Services budget
includes an affordable housing fee subsidy set-aside of $10,000. The charges for which CPAH is seeking relief include
$8,886 for a Zone Map/Text Amendment and $1,600 for a Quasi-judicial Zone Change. Under program guideline
number 12, any designated funds not allocated during a fiscal year are donated to the Community Housing Fund of
Washington County for future affordable housing projects located inside Tigard.
i/Irpln/council materials/12-9-08 affordable housing fee subsidy request
Affordable Housing Fee Assistance Guidelines
1. Both for- and not-for-profit entities are eligible to apply for affordable housing fee assistance
funds.
2. Eligible activities include affordable housing acquisition, development, and rehabilitation.
Affordable housing acquisition and development will receive greater consideration than
rehabilitation.
3. High consideration will be given to projects that facilitate the dispersal of affordable housing
within the City.
4. The proposed project must be consistent with City housing policies and applicable planning
and zoning standards.
5. Only units targeted to households earning at or below 50% of median income are eligible for
City funds. Units targeted to households earning 60% of median income are eligible when the
project includes an equal number of units serving households at or below 50% of median.
6. The organization guarantees that the housing produced or rehabilitated will maintain long-
term affordability, with long-term defined as the longer of 25 years, or, if applicable, the life of
any State or Federal loan used to finance the project.
7. The organization guarantees that the project will be enrolled in the City Enhanced Safety
Program (ESP) and maintain ESP certification for the respective (a.) period of long-term
affordability defined in guideline #5, or (b.) the life of the ESP program.
8. Council review and approval of each separate award will be required. This review will include
an in-person presentation to Council by a representative of the organization making the
request.
9. The time limit on the use of the funds is two years.
10. Applications for assistance will be accepted twice per year. Applications shall be submitted on
forms provided by the City of Tigard.
11. The maximum amount available is $500 per qualified unit, up to the current Social Services
and Events Fund affordable housing set-aside line item balance.
12. Any funds not allocated during a funding year will be donated to the Community Housing
Fund of Washington County under the condition that any such (City-contributed) dollars will
be reserved for projects located inside Tigard.
Tigard Affordable Housing Fee Assistance Program
City of Tigard, Oregon
13125 SW Hall Blvd.
OM-Q, Ek. Tigard, Oregon 97223
' 503-639-4171
TIGAR
FY 2008-09
AFFORDABLE HOUSING FEES AND Q-1ARGES ASSISTANCE REQUEST
Organization Name: Community Partners for Affordable Housing
Address: 6830 SW Capitol Hwy # 151
City, State, Zip: Portland, OR 97239
Contact Name: Sheila Greenlaw Fink
Telephone Number. 503-293-4038
Email address: sgfink@cpahinc.org
Address/location of the project site:
8485 SW Hunziker, Tigard, OR 97223
1. Briefly describe your organization and the type(s) of affordable housing opportunities you
provide or are seeking to provide.
CPAH is one of the only community-based nonprofits providing
affordable housing in the Tigard area (Southeastern Washington County
and Southwest Portland). Formed in 1994, CPAH's mission is to promote
a healthy community through the development of permanent affordable
housing, sustainable economic growth, and community based
partnerships. CPAH, a 501(c)(3) nonprofit, currently has 225 permanently
affordable units around Southwest Portland, Tigard, Metzger and Garden
Home. The Knoll at Tigard is CPAH's newest project, and will provide
47 senior housing units (all 1-bedroom in size), and one exempt
managees unit (2-bedroom in size). All units will be affordable for
individuals and households earning less than 50% of area median income.
The project will feature ample parking (48 spaces) and community space
at the ground level, and it will accommodate a mix of uses by residents
and the community. The location of this project is at a primary gateway
into Tigard's town center. The design will help define the character of
future downtown redevelopment as well as bring much needed pedestrian
i
facilities to Hall Boulevard. Carleton-Hart Architecture, who has worked
with CPAH on three of its five properties, has envisioned two building
wings extending from a central urban plaza.
2. Describe the activity for which you are requesting fee relief.
CPAH is seeking relief from fees associated with a zone change
application for the Knoll at Tigard. The application will be submitted to
the City of Tigard on 11/ 17/08, and the fees will be assessed at that time.
3. Describe the fees and charges (including amounts per unit) that you are seeking City funds to
offset.
$8886 ($185 per unit) Zone Map/Text Amendment Fee
$1600 ($33 per unit) ($33 per unit) Quasi-judicial Zone Change Fee
4. Describe the status of all necessary land use, zoning, and building plan approvals.
v
CPAH executed a Purchase and Sale Agreement with the property owner on 10/8/08.
This .99 acre site consists of three separate tax lots currently occupied by three single
family homes. CPAH will build 48 units of affordable senior housing on the site, and
in order to complete the development, the zoning will have to be changed from R 4.5
to MUR1. For the past two months, CPAH has worked closely with several City staff
members throughout the process to rezone these parcels. We anticipate submitting
a comprehensive application formally requesting the zone change on November j
17th, with a final decision expected around late February. This site falls within the
area that will be impacted by the Proposed Downtown Tigard Code Amendments, j
and was slated for increased density in the future. The change in zoning we are
seeking will be in line with what the city intends for this site. Construction is
expected to begin in the spring of 2010.
5. Indicate whether the project will require the relocation of any household or business.
The project will require the relocation of two households. All three single family
homes on the site are under the same ownership, one is owner-occupied, and the
other two are rentals. Both rental households will be subject to the Uniform
Relocation Assistance Act (URA) and will have access to financial and technical
resources to assist with their moves. The sale is voluntary which means the current
owner will not be eligible for relocation benefits. Residents of the rental homes have
been given notice that they will be eligible for assistance, and CPAH will work
closely with each household to ensure the process is executed with minimal impact
to the tenants.
6. Request (express in whole dollar amounts only): [Note: the City budget amount available for all
projects combined during FY 08-09 is $10,000.]
Dollar amount per unit $208.33
Number of units 48
Total request $10,000
7. Briefly describe how your project addresses each of the guidelines adopted by the Tigard City
Council for considering fee assistance requests. Omit guidelines 8 & 9. [Use and insert additional
pages if needed.]
(see last page)
8. Describe when you anticipate being able to use the requested funds.
The requested funds will be used immediately. We anticipate submitting the zone
change application to the City on November 17th, and the fees will be due at that
time. If necessary, CPAH will advance payment for the fees and then seek
reimbursement if the project is awarded the waiver through this program.
9. Certification
I hereby certify, by signature below, that the information contained in this application is true
and correct to the best of my knowledge.
Date- O $
Signature: -i e...1Ztr .
Typed Name and Title S h e 0a. G ire e H a,w - G n k--
Note: Submit one original of the completed application. The application deadline is 4:00 pm,
Friday, December 12, 2008, at Tigard City Hall. Applications are accepted twice per year. The first
round due date for fiscal year 2009-10 applications is May 29, 2009.
Applications transmitted by fax or email will not be accepted. Mail or deliver to:
City of Tigard
Attn: Duane Roberts
13125 SW Hall Blvd.
Tigard, OR 97223
Should you have any questions about how to complete the application f orn , contact Duane
Roberts; 503-718-2444; du~tigrardorgau
i/hpn/dr/affoidablehousings=duds.boazd REVISED07
Affordable Housing Fee Assistance Guidelines
1. Both for- and not-for-profit entities are eligible to apply for affordable housing fee assistance
funds.
CPAH is a 501(c)3 non profit organization whose mission is to promote a healthy
community through the development of permanent affordable housing, sustainable
economic growth, and community based partnerships.
2. Eligible activities include affordable housing acquisition, development, and rehabilitation.
Affordable housing acquisition and development will receive greater consideration than
rehabilitation.
This project will include the development of 48 new units affordable to seniors earning
less than 50% of area median income.
3. High consideration will be given to projects that facilitate the dispersal of affordable housing
within the City.
The Tigard-Tualatin area has just one seniors-only affordable housing project
(Woodspring Apartments-which has 2-bedrooms that rent for $800-850). Tigard-
Tualatin has among the highest median rents in the County, which are seldom below
$700. Despite only one affordable senior project, Tigard's 2003 Almanac indicates over
7,000 seniors currently live within city limits (about 16% of the total population). There
is a tremendous need for new, affordable units for seniors in this part of Tigard. The
site is extremely well located for senior housing, with incredibly close proximity to a
senior center, library, shopping, transit and services. It is within one mile of virtually
all essential services, including groceries, pharmacies, a senior center, and six bus
lines.
In more affluent communities like Tigard and Tualatin, many existing rentals have
been converted to condominiums. Several mobile home parks catering to seniors have
been sold and lost to the local inventory, displacing long-term residents, and several
others are at risk or planned for conversion (including a small park in downtown
Tigard). Moreover, rising real estate values are putting those rental projects that
remain in the market out of reach. The majority of these projects are poorly designed
to meet the needs of seniors, lacking appropriate accessibility features and community
space or services which will allow the seniors to age-in-place and live independently.
Many are also in very poor condition.
4. The proposed project must be consistent with City housing policies and applicable planning
and zoning standards.
The Knoll at Tigard will meet several of the housing policies in the City of Tigard
Comprehensive Plan, including the following:
i
A. The City shall provide for high and medium density housing in the areas such
as town centers (Downto , Regional Centers (Washington Square) and along transit
corridors where employment opportunities, commercial services transit, and other
public services necessary to support higher populations densities are either present or
planned for in the future. The Knoll at Tigard will meet this policy objective by
creating a project that provides 48 units of housing on a site that is currently occupied
by only three residences. The project will serve as a catalyst and a gateway for future,
urban-type development in the downtown area.
B. The City shall support housing affordability, special needs housing,
d
ownership opportunities, and housing rehabilitation through programs administere
by the state, Washington Counter nonprofit agencies and Metro. CPAH has already
received a $750,000 commitment from Washington County that will be used in the
development of the project In addition, the Knoll at Tigard will leverage over $6
million of private equity generated through the sale of low income housing tax credits
administered by the State of Oregon, and close to $1 million of funding from other
private and regional sources.
The Knoll at Tigard will also be consistent with the Downtown Tigard.
Comprehensive Plan Amendment (April 24, 2007. This plan seeks to create a "heart"
for the community, which serves those who live/worst/play in downtown Tigard, as
well as a variety of community gathering spaces. The Plan notes that two major
transportation corridors (99W and Hall) have inadequate sidewalks and linkages; and
includes a desire t7D develop and improve open space, integrate natural features, park
blocks, plazas and mini-pants, and "green connections" linking pants and greenways
with adjacent land uses, public spaces and transit, develop and implement strategies to
deal with homeless downtown, and emphasize sustainable practices in street design
and buildings. The Knoll @ Tigard directly addresses all of these goals /objectives.
Finally, the project will meet policy objectives of the Tigard Downtown Improvement
Plan (September 27.2005): This plan seeks to provide a blueprint for evolution of
downtown into a vital, vibrant, mixed-use pedestrian friendly environment over next
20-30 years, and to identify catalyst projects needed to jump start other development
The plan also seeks to provide for an active, mixed-use "urban village," to promote
green and open space, streetscape enhancement and green streets, defining Hall
Boulevard as gateway, and a mix of density and income-targeting for housing. The
Knoll @ Tigard directly addresses these goals /objectives, and although specific design
standards have not been established for the Downtown Improvement Plan, CPAH will
worst closely with the City to.meet its goals and objectives in this area.
5. Only units targeted to households earning at or below 50% of median income are eligible for
City funds. Units targeted to households earning 60% of median income are eligible when the
project includes an equal number of units serving households at or below 50% of median.
The entire project will target seniors earning less than 50% of area median income with
at least 2 units serving individuals or households that earn 30% or less.
6. The organization guarantees that the housing produced or rehabilitated will maintain long-
term affordability, with long-tern defined as the longer of 25 years, or, if applicable, the life of
any State or Federal loan used to finance the project.
CPAH seeks to develop units that are permanently affordable. Since the project will be
funded using low income housing tax credits, the extended use restrictions recorded
against the property will run for 60 years.
7. The organization guarantees that the project will be enrolled in the City Enhanced Safety
Program (ESP) and maintain ESP certification for the respective (a) period of long-term
affordability defined in guideline # 5, or (b) the life of the ESP program.
CPAH will continue to participate in the ESP program. Greenburg Oaks is enrolled,
and we intend to enroll The Village @ Washington Square, as well as the proposed
project, The Knoll a Tigard. CPAH's other properties are outside City of Tigard, but
we also work on crime prevention through design and community policing.
8. Council review and approval of each separate award will be required. This review will include
an in-person presentation to Council by a representative of the organization malting the
request.
CPAH will be available for this presentation
9. The time limit on the use of the funds is two years.
As mentioned above, the fees CPAH is seeking reimbursement for will be assessed
immediately, therefore the funds will be spent as soon as they are made available.
10. Applications for assistance will be accepted twice per year. Applications shall be submitted on
forms provided by the City of Tigard.
11. The maximum amount available is $500 per qualified unit, up to the current Social Services
and Events Fund affordable housing set aside line item balance.
12. Any funds not allocated during a funding year will be donated to the Community Housing
Fund of Washington County under the condition that any such (City-contributed) dollars will
be reserved for projects located inside Tigard.
Agenda Item # 7
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Ordinance Repealing Tigard Municipal Code Chapter 2.09 Relating To Building Appeals Board
e. w r I
Prepared By: Brian Blalock Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL
Shall Council approve an Ordinance to repeal Chapter 2.09 of the Tigard Municipal Code, Building Appeals Board?
STAFF RECOMMENDATION
Approve the Ordinance to repeal Chapter 2.09 of the Tigard Municipal Code.
KEY FACTS AND INFORMATION SUMMARY
• The Building Official has been the staff liaison to the local Building Appeals Board.
• The local Building Appeals Board exists to hear and decide appeals of orders, decisions or determinations made
by the Building Official relative to application and interpretation of the Building code.
• The Building Appeals Board has not been used in Tigard for 5 years.
N The State of Oregon, Department of Consumer Business Services, provides Specialty Code Chiefs to hear
appeals of orders, decisions or determinations made by the Building Official relative to application and
interpretation of the Building code.
OTHER ALTERNATIVES CONSIDERED
Continue operating the local Building Appeals Board identified by Chapter 2.09 of the Tigard Municipal Code.
CITY COUNCIL GOALS
None
ATTACHMENT LIST
Attachment 1: Memo to Council
Attachment 2: Ordinance Repealing Tigard Municipal Code Chapter 2.09 Relating to the Building Appeals Board
FISCAL NOTES
N/A
Attachment 1
MEMORANDUM
TIGARD
TO: Mayor and City Council
FROM: Brian Blalock, Building Official
RE: Building Appeals Board
DATE: September 30, 2008
The Building Division enforces the State Building Code in the City of Tigard. Under the
authority of ORS 455.150, the City administers and enforces the specialty codes (building,
fire, plumbing, mechanical & electrical) as adopted by the state.
There are 2 methods for a person to appeal a decision made by the building official on
interpretation and application of the code. A local board of appeals provided by the
jurisdiction or to the Department of Consumer and Business Services as described in
Oregon Revised Statute (ORS) 455.475.
1. Appeals may be made to the local Building Appeals Board provided by the
jurisdiction consisting of seven members who are not Council members, officers or
employees of the City. The building official is an ex-officio member and acts as
secretary to the board but has no vote on any matter before the Board. The Board
has the authority to make rulings on interpretation and application of the code and
cannot waive any code requirements. Appeals of the Board's decision may be made
to the Department of Consumer and Business Services.
2. Appeals may be made directly to the appropriate specialty code chief of the
Department of Consumer and Business Services. The chiefs are the experts in a
specific code and will make a ruling based on the evidence presented. If the aggrieved
party is not satisfied with the decision of the specialty code chief, they may appeal to
the appropriate specialty code advisory board. The advisory board will then make a
ruling based on the evidence presented.
Staff has worked in a manner which is beneficial to both parties and provides positive
solutions when interpreting the code. Staff has not been requested by the construction
community to activate the board of appeals for 5 years. The appeals process provided by the
Department of Consumer and Business Services will meet the needs of the construction
community if a person does not agree with staff's interpretation.
Agenda Item #
Meeting Date December 9, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Consider a Resolution Approving the First Amendment to the Intergovernmental Agreement
Regarding Water Supply Facilities, Design Construction, and Operation with the City of Lake Oswego and Authorizing
the Mayor to Execute the Amendment 1
Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: n'y , v 1
-V j
ISSUE BEFORE THE COUNCIL
Shall the Council approve the First Amendment to the Intergovernmental Agreement regarding Water Supply Facilities,
Design, Construction, and Operation with the City of Lake Oswego and authorize the Mayor to execute the
amendment?
STAFF RECOMMENDATION
Staff recommends the Council adopt the resolution.
KEY FACTS AND INFORMATION SUMMARY
■ In August 2008 the cities of Tigard and Lake Oswego entered into a water partnership known as the
Intergovernmental Agreement Regarding Water Supply Facilities, Design, Construction, and Operation.
• When the agreement was executed, appraisals of real property involved in the partnership had not been
completed, so Tigard's exact buy-in costs were not finalized.
■ The appraisals have now been completed and an equitable appraisal methodology established.
■ The cost for Tigard to buy-in to Lake Oswego's existing infrastructure is $2,820,557.
■ Additionally Lake Oswego has agreed to finance Tigard's buy-in costs under very favorable terms and at a rate
that is considerably less than the City would pay through a commercial lender.
■ The attached resolution will establish Tigard's buy-in costs and formalize the financing strategy through Lake
Oswego.
OTHER ALTERNATIVES CONSIDERED
The Council could choose not to adopt the resolution. However this would likely result in less attractive financing for
the City and could jeopardize the water partnership.
CITY COUNCIL GOALS
2008 Tigard City Council Goal No. 6: Make a decision on Tigard's long-range water source(s).
ATTACHMENT LIST
1. Resolution
Exhibit A: First Amendment to the Intergovernmental Agreement Regarding Water Supply, Facilities, Design,
Construction, and Operation
FISCAL NOTES
The estimated cost of water partnership projects $136 million. Tigard's share of the improvements and cost to buy-
in to Lake Oswego's existing system is estimated to be $81 million. Some initial buy-in costs will be paid in FY '08-
'09. Tigard's subsequent share of the cost will be financed through revenue bonds paid over a 20 year period
beginning in FY '09-'10.
Agenda Item # 17
Meeting Date October 28. 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Third Quarter Council Goal Update
Prepared By: Joanne Bengtson Dept Head Approval: City Mgr Approval: f v V : V
ISSUE BEFORE THE COUNCIL
Third quarter informational update on 2008 City Council Goals.
STAFF RECOMMENDATION
Information only
KEY FACTS AND INFORMATION SUMMARY
Attached is a third quarter progress report on 2008 City Council goals.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
1. Third Quarter Goal Report
FISCAL NOTES
N/A
I:\ADM\City Council\Council Agenda Item Summaries\2008\3rd quarter goal AIS 081013.doc
2008.3^d Quarter Goal Update
a
C
January 4th the City Council met to set its goals for the coming year. These goals repre
sent those
items that the Council feels deserve special attention in the months ahead. The City will accomplish A
much more than what islisted here; but we identify these to be of particular importance to our
residents
1. Pursue opportunities to reduce traffic congestion in Tigard.
• Pursue immediate low-cost projects to improve traffic flow.
• Explore light rail on 99W.
• Promote an access control study of 99W.
• Support the I-5/99W connector project.
• Continue state and regional advocacy for transportation improvements in
Tigard.
3-,' Quarter Update:
° Pursue immediate low-cost projects to improve traffic flow.
■ When the pavement overlay on Walnut Street was finished, a right turn lane was added for
westbound traffic turning north onto 135th Avenue. Preliminary observations show this has
increased capacity and reduced congestion at this intersection.
■ School zone flashing beacons have been installed at Fowler Middle School and on Gaarde
Street adjacent to Gaarde Christian School. This allows traffic to flow at normal speeds for
most of the day, while enhancing the safety of the School 20 during arrival and dismissal
times.
■ The equipment for Metzger Elementary has been ordered with delivery expected by mid-
October 2008. Those lights will be installed upon receipt.
■ The flashing beacons for Alberta Rider will be installed through City contract with the
contractor submitting the low bid for Washington County's flashing beacon project.
Because of County budgetary limitations, the City will contract for performance of the work
using the County bid prices and will request reimbursement from Washington County for
their share of the work. The work is expected to be completed by the end of the calendar
year.
■ The electronic speed signs will be procured and installed through an open bid process. The
bid documents are being prepared and should be advertised for bids in October 2008 with
award in November, 2008. The electronic speed sign installations should be completed
within three months after bid award.
■ Staff worked with ODOT Region 1 on a preliminary project design and funding application
for improved technology for better signal coordination, incident management, and driver
information along the 99W corridor.
Council Goal Update
■ Staff has continued working with ODOT and Washington County signal timers to improve
efficiency of signals on 72nd Ave, Bonita Road, and Durham Road.
■ Flashing yellow arrow protected/permissive phasing was installed at the Durham Road /
98th Avenue signal, allowing left turns when gaps are available in opposing traffic.
■ Design work is complete for modifications to the median on Dartmouth Street south of
Hwy 99W to provide more stacking space for left-turners. The project is out for bids in
October, with construction planned before Thanksgiving.
° Explore light rail on 99W.
• Tigard staff was appointed to the Metro High Capacity Transit subcommittee in August
2008 and have attended two meetings since. The purpose of the subcommittee is to advise
Metro and local decision-makers where future high-capacity transit services should be
provided. Highway 99W has been listed by Metro as a potential high-capacity transit
corridor. The Committee will meet a total of six times and present its recommendations
and late winter or early spring of 2009.
• Tigard staff was appointed to the Metro Performance Measures committee and has
attended two meetings. The committee is important to Tigard's objective of addressing
traffic congestion on the north-south arterial and freeway system (Interstate 5, Highway 217
and 99W). The committee will be making recommendations to decision-makers regarding
how performance of key transportation facilities should be measured. This will help
determine future regional future investment priorities.
° Promote an access control study of 99W.
• The Highway 99W Corridor Improvement and Management Plan will be submitted for
Planning Commission review and approval in the November/December timeframe. The
adoption process through City Council will begin in early 2009.
• City staff is continuing to consider development of an access management project (based
on the Plan) from the I-5 interchange to either Dartmouth Street, or to the Highway 217
interchange, after the Plan is adopted.
° Support the I-5/99W connector project.
■ Regional and local transportation plans have recognized the need for a major connection
between I-5 and Highway 99W for more than a decade. The increase in freight movement
and traffic with destinations along the Highway 99W and I-5 corridors have resulted in
heavy traffic congestion in the street systems along both major routes. Washington County,
Metro and ODOT are jointly leading the I-5 to 99W Connector Project to address this
regional problem. The Oregon Transportation Commission has recently designated this as a
project of statewide significance.
■ A thorough and detailed study with rigorous analysis and ample opportunities for public
involvement and jurisdictional coordination is underway to establish the alignment for this
connector. The project is in Phase 1 of two phases. Phase 1 includes establishment of the
preferred corridor for the project and submittal of the selected corridor for incorporation
Councdl Goal Update 2
into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project
design through the EIS process, including obtaining a record of decision and federal
authority to proceed toward construction. The City Engineer attends the Executive
Management Team meetings as a non-voting, but fully participating, member of the
discussions at the meetings.
Current Status:
• The PSC (Project Steering Committee) has concluded that the large freeway concept is
much too costly and is not easily subdivided into meaningful phases for implementation.
Based on PSC direction, the PMT (Project Management Team) has developed a hybrid
concept that consists of a package of projects to enhance existing arterials and construct
new arterials. The hybrid concept proposes three east-west arterial connections between I-5
and Highway 99W that would provide almost, but not quite, the capacity of a new freeway.
• The hybrid concept has been distributed for EMT (Executive Management Team) and PSC
member comments. If the concept is acceptable to the EMT and PSC, the concept will be
modeled and tested to ensure that the project purpose, goals and objectives are met. The
PSC (Project Steering Committee) has concluded that the large freeway concept is much
too costly and is not easily subdivided into meaningful phases for implementation. Based on
PSC direction, the PMT (Project Management Team) has developed a hybrid concept that
consists of a package of projects to enhance existing arterials and construct new arterials.
The hybrid concept proposes three east-west arterial connections between I-5 and Highway
99W that would provide almost, but not quite, the capacity of a new freeway.
• The hybrid concept has been distributed for EMT (Executive Management Team) and PSC
member comments. If the concept is acceptable to the EMT and PSC, the concept will be
modeled and tested to ensure that the project purpose, goals and objectives are met.
° Continue state and regional advocacy for transportation improvements in Tigard.
■ Jason Tell, ODOT Region 1 Manager, will again be scheduled to meet with Council in early
2009.
• City staff has worked with ODOT in the submittal of the Gaarde Street/Highway
99W/McDonald Street Intersection Improvement project for funding under the highway
earmark process. The project is supported by ODOT and was one of the six projects in this
region (and the only one from Washington County) approved by Metro's JPACT for
submittal to Congress.
• Staff continues to regularly attend regional and state transportation meetings to seek
resolution of Tigard's transportation issues and promote transit improvements in Tigard.
These efforts also include promoting Light Rail on Barbur Blvd. /Highway 99W.
• Metro Councilor Rex Burkholder, Chair of the Joint Policy Advisory Committee and
Clackamas County Chair met with the City Council in August 2008 to discuss
transportation funding strategies and priorities.
Council Goa! Update 3
2.d Quarter Update:
Pursue immediate low-cost projects to improve traffic flow
■ School Zone flashing beacons have been ordered for the Fowler Middle School installation. These beacons are
scheduled for installation by Public Works crews this summer before the start of school in September 2008. An
order for similar equipment along Gaarde Street is in progress. The Gaarde Street installation will also happen
prior to school opening in September 2008.
■ City staff and representatives from Region 1- Oregon Department of Transportation negotiated a contract with a
consultant to update the Tigard Transportation System Plan (ISP). A significant part of the TSP will identify
efforts to address traffic congestion and level of service issues within the City of Tigard. In addition, a contract
has been negotiated with a consultant to complete a Pathway Connections Plan to provide walking alternatives to
automobile travel. Both the TSP and the Pathway Connections Plan are funded the state's Transportation and
Growth Management Program.
■ During this quarter, the city learned of Washington County's intent to close the Barrows Road Bridge.
Subsequently, staff worked to inform Tigard's citizens of the County's proposal. This included articles in the
Tigard Times and the Tigard Cityscape newsletter. In addition, the city posted information on its website and held
meetings with the Tigard Committee for Citizen Involvement and CPO 4-B.
Subsequently the city worked with Washington County to develop a traffic mitigation solution. This was followed
by Mayor Dirksen meeting with Beaverton Mayor Rob Drake and county commission chair Tom Brian to discuss
potential partnership solutions to the bridge closure.
Explore Light rail on 99W
■ Long Range Planning staff has been at work coordinating with ODOT, Metro and TriMet regarding several
transportation planning projects and processes that have potential to reduce traffic congestion. These include an
update of the City Transportation System Plan (TSP); Pathway Connections Plan; long-range transit plan, and
2009-13 Metro Transportation Improvement Plan.
Promote an access control study of 99W
The Highway 99W Corridor Improvement and Management Plan will proceed through the adoption process this
summer.
■ City staff is still considering implementation of an access management project (based on the Plan) from the I-5
interchange to either Dartmouth Street or to the Highway 217 interchange. The actual project limits will be
determined based on the funding available and the cost estimate for the improvements. Project development will
be initiated after the Plan is adopted.
Support the I-5/99W connector project
The Project Team representatives provided Council with a status report of the project on May 13, 2008.
• The Alternatives Analysis was released for public review in mid June. The current plan is to select a preferred
alternative with recommended corridor alignment this fall for adoption into Metro's Regional Transportation Plan,
and subsequently into the transportation plans of local jurisdictions.
Continue state and regional advocary for transportation improvements in Tig_a d_.
■ Jason Tell, ODOT Region 1 Manager, met with Council at the May 19, 2008 workshop meeting. Council
requested his help in funding the Greenburg Road/Highway 99W/Main Street intersection improvements, but
learned that ODOT does not have the funds to do so, now or in the foreseeable future.
■ Council asked members of the Oregon Transportation Commission to attend a future City Council meeting but
the request was declined. However, the Chair of the State Transportation Commission did meet with Mayor
Dirksen to discuss transportation deficiencies and needs in and around Tigard.
■ Staff and ODOT began an update of the Tigard TSP. The TSP is the primary means for a Metro area jurisdiction
to identify specific transportation needs and programs in a context of overall regional requirements.
■ Staff regularly attended regional and state transportation meetings to seek resolution of Tigard's transportation
issues and promote transit improvements in Tigard. These efforts also include promoting Light Rail on Barbur
Blvd. /Highway 99W.
• At the April 22, 2008 meeting, Council directed the Planning Commission to formulate a legislative
recommendation regarding adoption of the Tigard 99W Improvement and Management Plan.
Council Goal Update 4
■ Council hosted Metro Councilor Rex Burkholder and Metro staff on July 1, 2008 to discuss the implications of the
new Regional Transportation Plan (RTP) on Tigard.
Vt Quarter Update:
Pursue immediate low-cost projects to improve traffic flow
School zone flashing beacons and electronic speed signs are proposed in the FY 2008-09 Capital Improvement Program
budget. The installation of flashing beacons for Fowler Middle School at Walnut and Tiedeman, Assembly of God
school along Gaarde Street, and Metzger Elementary along Locust Street should greatly enhance traffic flow on streets
adjacent to those three schools. The beacons will be set to flash during specific hours of the day, which will allow
vehicles to move at the posted speed limits when the beacons are not flashing. Electronic speed signs should help keep
speeds within allowable limits by informing motorists of their speeds as they move through these school zones.
Explore light rail on 99W
Long Range Planning staff has been working and coordinating with ODOT, Metro and TriMet regarding several
transportation planning projects and processes that have potential to reduce traffic congestion. These include an update
of the City Transportation System Plan (TSP); Pathway Connections Plan; long-range transit planning, and 2009-13
Metro Transportation Improvement Plan.
Promote an access control study of 99W
The preparation of access management plans for Highway 99W requires detailed examination of each driveway and
intersecting street along the corridor. This work is expensive and is best performed as part of a larger project to
construct improvements on the highway. The Highway 99W Corridor Improvement and Management Plan
recommended aggressive access management along the highway corridor, especially in areas close to the I-5 and Highway
217 interchanges. It may be possible through improvement projects to develop access management plans for the most
heavily traveled segment of Highway 99W from the I-5 interchange to the 99W overpass adjacent to downtown Tigard.
There is $1.660 million available in federal funds, which was originally scheduled for widening of Greenburg Road
between Tiedeman Avenue and Shady Lane. That project was cancelled because of the high overall cost ($5.0 million),
and the funds were held in reserve to possibly be applied to a high priority project identified in the Highway 99W Plan.
City staff is considering implementation of median recommendations starting from the I-5 interchange at the north end
of the City, south along the highway corridor as far as the funding permits. Part of the project will include a detailed
access management plan within the project limits.
If the funding does not extend the project all the way to the 217 interchange, City staff will seek funds to extend access
management plan development the rest of the way. Discussions will be initiated with ODOT (Oregon Department of
Transportation) to identify potential funding sources for this work. The Hall/99W and Greenburg/99W/Main Street
intersection projects both include access management plans within those project limits.
Adoption of these plans by the City will enable enforcement as development occurs or projects are implemented along
the north half of the highway within the City.
Long Range Planning staff is planning to undertake a transportation needs analysis of the Tigard Triangle in association
with the City TSP update. Also in early spring 2008, staff will bring the Tigard 99W Corridor Improvement and
Management Plan to Council for it to consider directing the Planning Commission to hold public hearings to adopt its
recommendations. Many of these directly address the congestion and safety issues on Highway 99W and impacts on
adjoining streets and properties.
Support the I-5/99W connector project
Regional and local transportation plans have recognized the need for a major connection between I-5 and Highway 99W
for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I-5
corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County,
Metro, and ODOT are jointly leading the I-5 to 99W Connector Project to address this regional problem. The Oregon
Transportation Commission has recently designated this as a project of statewide significance.
A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional
coordination is underway to establish the alignment for this connector. The project is in Phase 1 of two phases. Phase 1
includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation
into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the
Council Goal Update .5
Environmental Impact Statement (EIS) process, including obtaining a record of decision and federal authority to proceed
toward construction. The City Engineer attends the Executive Management Team meetings as a non-voting, but fully
participating member of the discussions at the meetings.
Curyrnt Statue Project representatives provided a project overview at the Council meeting on June 26, 2007, then
returned on August 21, 2007 for more detailed discussion on the range of corridor alternatives developed for the project.
Since then, the project has progressed through elimination of certain infeasible alternatives, establishment of criteria for
evaluation of remaining alternatives, and evaluation of those alternatives using the criteria established. The Project Team
representatives will return on May 13, 2008 to provide a project status update on the findings of the alternatives
evaluation and to answer any questions that Council may have. Following a public comment period this spring, a
recommended corridor alternative will be selected, which will be incorporated into Metro's Regional Transportation Plan
and subsequently into plan amendments to local transportation system plans.
Continue state and regional advocacy for transportation improvements in Tigud
The Highway 99W Corridor Improvement and Management Plan, if adopted by Council, will provide the basis for
funding requests to implement high priority projects identified in the Plan. The preparation of the plan was a
collaborative effort among ODOT, DLCD (Department of Land Conservation and Development), and the City of
Tigard. The projects identified in the plan are intended to improve traffic flow on Highway 99W and improve
intersection operations along the highway corridor. The adoption of the plan will be discussed with Council at the April
22, 2008 meeting, and Council direction will be requested to begin the adoption process through the Planning
Commission.
The periodic meetings of Council with the ODOT Region 1 Manager ensure a continuing dialogue that may lead to
establishment of partnerships aimed at funding transportation improvements in the City. As a first step this year, a
request will be made for ODOT to participate in funding the anticipated shortfall in the Greenburg Road/99W
intersection project. The next meeting with the Region 1 Manager is scheduled for the workshop meeting on May 20,
2008.
2. Complete the update and begin the implementation of the Comprehensive Plan.
31dQuarter Update
• The Planning Commission has recommended approval of the last Comprehensive Plan sections.
These pertain to "Definitions and Plan Introduction." The City Council will hold its hearing on
the Planning Commission recommendations in November 2008. If approved by Council, the
Comprehensive Plan update will be completed. Minor housekeeping amendments will be done
for the Goal 12, Transportation chapter at this time. A complete update of the transportation
goals, policies, and action measures will be done upon completion of the City's TSP update.
• Several Comprehensive Plan implementation activities are, or soon will be, occurring. These
include code and ordinance updates; specific area planning for the Tigard Triangle; Urban Forest
Master Plan; Parks and Recreation Master Plan update; and Tigard Downtown urban renewal
efforts.
2•d Quarter Update:
• Completion of the Comprehensive Plan is expected by October 2008. About 90 percent of the new
Comprehensive Plan Chapters have been adopted and are (or soon will be) in effect. The Council public hearing
on the remaining Chapter, Goal 14, Urbanization is expected in August, 2008. Chapters on Plan Administration
and Definitions will be in September or October 2008. Minor housekeeping amendments will be done for Goal
12, Transportation. A complete update of the transportation goals, policies, and action measures will be done upon
completion of the City's TSP update.
■ Several Comprehensive Plan implementation activities occurred. These include code and ordinance updates;
specific area planning for the Tigard Triangle; Urban Forest Master Plan; Parks and Recreation Master Plan update
and Tigard Downtown urban renewal efforts.
Council Goal Update 6
11, Quarter Update
The Comprehensive Plan is about 70% complete:
■ Goal 1: Citizen Involvement (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008)
■ Goal 6: Environmental Quality (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008)
■ Goal 7: Hazards (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008)
• Goal 8: Parks (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008)
• Goal 9: Economy (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008)
• Goal 10: Housing (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008)
■ Goal 11: Public Facilities (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008)
■ Goal 13: Energy Conservation (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008)
Work sessions and public hearings are being scheduled for the remaining four elements that include Goal 2, Sections 1
and 2: Land Use Planning and Urban Forest Resources; Goal 5, Natural Resources; Goal 11, Urbanization. Minor
housekeeping amendments will be done to the Goal 12, Transportation chapter at this time. A complete update of the
Transportation goals policies and action measures will be done upon completion of the TSP update.
The Comprehensive Plan is being implemented on several fronts, such as code and ordinance updates, specific area
planning (e.g., the Tigard Triangle), parks and recreation master plan update, and Downtown urban renewal.
3. Implement the Downtown Urban Renewal Plan
• Prioritize and begin implementing tasks identified in the development
strategy for downtown
31d Quarter U1date:
• A draft of the Downtown Urban Design Vision project is under review. The project will be
refined and then presented to Planning Commission, Council and Downtown stakeholders in
late fall. This project is intended as a means to evaluate development related conditions and
factors, express the Downtown's development potential, and communicate/market the area's
potential to the public, investors, and to regional and state agencies that might assist with
infrastructure and other redevelopment efforts.
• Staff continues to work with Metro's Transit Oriented Design Program and with TriMet to
propose a redevelopment project on the approximately .6 acre existing Transit Center site.
Metro might assist the City and TriMet with site planning, market analysis, and developer
recruitment.
• Work continues to develop the Downtown Urban and Development Standards. Following
community open houses and other opportunities for public comment, it is expected that the
Planning Commission will begin hearings on the new standards in fall 2008.
Burnham Street Update
• Staff continues to work with Right-of-Way Associates and property owners on issues regarding
right-of-way and property acquisition. To date, six property ROWS have been acquired, three
Letters of Agreement (LOA) are ready, and seven other properties are being worked on. This
leaves five properties on hold pending other action.
• Staff is also working with OTAK to finalize the construction drawings. The final set of plans
was delivered to staff and made available to other departments and utilities for review and
Counczl Goal Update 7
comment. We expect to return the final redline set to OTAK within the next two weeks. The
final engineer's estimate and bid document will reflect these changes.
2^d Quarter Update:
A Downtown Urban Design Vision project will be completed at the end of July. This project is intended as a means to
evaluate development related conditions and factors, express the Downtown's development potential, and
communicate/market the area's potential to the public, investors, and to regional and state agencies that might assist with
infrastructure and other redevelopment efforts.
Staff is working with Metro's Transit Oriented Design Program and with TriMet to propose a redevelopment project on
the approximately .6 acre existing Transit Center site. Metro may assist the City and TriMet with site planning, market
analysis, and developer recruitment.
lltQuarter Update
o The CCDA adopted the Fanno Creek Park & Plaza Master Plan on February 12, 2008, providing direction for
further action on key Urban Renewal projects including the plaza, lower Fanno Creek Park improvements, and
adjoining property redevelopment.
o The CCAC has reviewed revisions to the City's Downtown Implementation Strategy for FY 2008-09
incorporating the recommendations from the Leland Development Strategy, completed in September 2007. The
CCAC has recommended adoption of the revised City strategy by the CCDA, which will be presented for their
consideration on April 8,h.
o Strategic actions within the Downtown Implementation Strategy have been prioritized for the upcoming FY 08-
09 work program, and a 3-year, FY 09-10 to FY 11-12 timeframe.
o Key actions for the FY 08-09 work program have been identified and resources allocated as part of the current
budget process. Actions include securing a replacement site for Stevens Marine, Inc. for the Downtown Plaza,
developing a specific program to stimulate new investment in the 2 shopping centers at Hall / 99W intersection,
undertaking a redevelopment study of properties adjoining the plaza site and the Public Works site for potential
future redevelopment, completing new Land Use and Design Guidelines, and continuing progress in the design
and reconstruction of Burnham and Main Streets.
Long Range Planning staff continues work on the Downtown land use program, including design and development
standards, map designations and urban design refinements. In addition, staff is working with TriMet to determine the
feasibility of relocating bus stops and using its bus transit center for a redevelopment catalyst site.
4. Promote and honor good citizenship in Tigard
• Recognize good citizenship by individuals and groups
• Build youth involvement programs
• Support the neighborhood program
3,d Quarter Update:
This quarter the Police Youth Services Division achieved the following goals:
■ Provided DARE Summer Camp for more than 500 kids.
■ Police Explorer Programs - Explorers have volunteered 822 hours to date.
■ After-school Programs - Adding programs at Fowler and Twality Middle School starting in
November.
■ Tigard Youth Advisory Council sponsored a movie night during Family Fest attracting
approximately 125 community members of all ages. TYAC held officer elections and named
Alexander Carsh as President with Narintohn Luangrath as Vice-President.
■ Peer Court is starting back up after having the summer months off.
■ A self-defense class was developed this quarter that will take place October 7th and 9th at the
Public Works Building
Counczl Goal Update 8
This quarter the Library Youth Services provided the following services and programs:
■ Story Times - 616 in June and 1282 in July
■ Children's Special Programs - 1026 in June and 904 in July
■ Young Adult Programs - 96 in June and 129 in July
Support the Neighborhood Network Program:
■ This quarter the Neighborhood Network program gained web page representation in 11 of 13
neighborhoods. A full page of the city's monthly newsletter City cape is devoted to the program
and "News You Can Use." If volunteers in the two remaining areas aren't realized, Liz
Newton will seek out potential webmaster candidates through other means.
■ The Committee for Citizen Involvement discussed the outline for the next phase of the
Neighborhood Network program: Activity Guidelines & Criteria. With most of the
neighborhoods represented, staff want to shift gear and focus on getting area steering
committees established.
■ Draft steering committee guidelines containing a purpose statement, cover membership,
appointment, responsibilities, meetings, meeting notices, chair selection and duties, minutes,
and the role of the CCI were discussed. CCI approved committee promotion on the
Neighborhood webpages.
■ The Neighborhood Network Beautification/Clean-Up Event proposal was discussed this
quarter. This element of the program is defined as sprucing up private property and
common areas to build a sense of community. Staff will work with the CCI to review and
approve the application packet.
■ Neighborhood Program Boundary Change Procedures were discussed in August. The CCI
previously agreed to a policy of considering boundary changes once a year at the annual
Neighborhood Program open house.
■ Every time a new Cityscape issue is delivered to homes the local web pages experience an
increased number of hits (visits).
■ An annual open house is planned for February 2009. It could showcase the work of each
neighborhood group on their web page. The City would devote resources to jump start the
annual meeting. The purpose would be to get everyone together in order to interact and share
ideas, such as how to form a steering committee.
• Liz answered one year in response to Basil's question regarding the length of commitment
expected of web administrators. The administrators compose a whole mix of people,
including retired people. The current administrators have created their own website to trade
tips. She referred to the synergy this creates.
2nd Quarter Update:
Build youth involvement programs
Tigard Youth Advisory Council hosted the following community events between April and June 2008: Bike Fair- 250
kids and adults participated in this event. Working with the Tigard
Coundl Goal Update 9
Police, they handed out free helmets and provided helmet checks, safety information and a bicycle safety course. Movie
Night - featuring "The Bee" movie, approximately 60 families and youth attended. DARE to be GREAT Summer Camp
- Held at Metzger Elementary School during the weeks of June 16th , June 23rd , July Th , July 215, , July 28th, more than
75 kids attend each week. This continues to be a very popular and valuable event in the community.
Peer Court - A group which allows community-service-oriented youths interested in the criminal justice system to help
law enforcement and serve their community. Members are trained to perform specific court functions (attorney, bailiff,
court recorder, court clerk) and offer first time young offenders an opportunity to avoid the serious implications
associated with formal entry into the criminal justice system. Held the 2"d and 4,h Monday of every month, 15 volunteer
youth and a volunteer judge hear six cases a month.
Police Explorers - Tigard's newest youth program started in May with seven members. They attended the Police
Explorer Academy in Salem June 16th - 27th, completing 80 hours of training.
Their first assignment was at the Balloon Festival in June, followed by the 4th of July, a Car Seat Clinic, DARE to be
Great Camp and a Safety Day devoted to engraving drivers license numbers on vehicle catalytic converters to avoid theft.
Tasks included traffic control, assisting citizens with questions and providing hands-on work with officers.
Tigard Library Youth Programs - The library increases community outreach by providing an array of programs that
appeal to all ages.
Story Time - 95 sessions had 2,851 kids in attendance. Children's Special Programs - 28 sessions with 1,166 kids
attending. Special programs include Dogs & Tales, Super Tuesday, Saturday Adventure, Spring Break Festival, Prime
Time Family Reading, Cinco de Mayo and TV Turn-Off Week. Movie Time, held twice this quarter, hosted 91 children
and Library Outreach, consisted of 43 programs which included visits from community organizations, visits to and from
schools and young adult programs.
Support the neighborhood program
Since last quarter, four more neighborhood web pages have gone live, with an additional four under construction. This
brings the total number of `live' neighborhoods to 11, with only one area unclaimed at this time.
The Committee for Citizen Involvement finalized the Neighborhood Network Steering Committee guidelines and
discussed draft guidelines for the Neighborhood Network Beatification/Clean-up events.
1st Quarter Update
The Neighborhood Network program was kicked-off February 2, 2008. Staff distributed 144 Neighborhood Network
packets to approximately 175 participants. About 200 packets have been distributed to date.
Since January 2, more neighborhood web pages have gone `live' for a total of three sites. The fourth site is "under
construction" while training has been conducted with volunteers for two additional neighborhoods with interest
expressed in another.
5. Explore the possibility of placing a parks and greenspaces bond on the ballot in
2010.
3rd Quarter Update
Information for the Council will be supplied through a Park System Master Plan Update and a new
Park SDC study. The update of the Park System Master Plan (PSMP) is progressing as scheduled.
Community input has been obtained through:
■ A formal, scientific telephone survey asking questions first posed in 2004.
■ An online survey. (Phis survey was also mailed to those who requested it.)
■ A community questionnaire offered at the City's Balloon Festival booth.
■ Informal meetings held with recreation group providers and individual stakeholders.
■ A public visioning workshop held September 8. Approximately 20 people attended the visioning
meeting and worked with the consultant, MIG, to help determine the important elements of the
Master Plan. E-mail comments were also received from several people who did not attend the
meeting.
Council Goal Update 10
In addition, there have been two technical advisory group meetings to document existing facilities,
maintenance requirements, and staffing.
The results and feedback associated with the update are posted on the City's web site.
The Park System Master Plan update is slated for completion in late 2008 or early 2009. The City will
undertake an update of park system development charges (SDCs) once the Park System Master Plan is
approved by City Council.
The updated Park System Mater Plan and updated SDCs should help the Council decide whether it
wants to pursue a 2010 parks and greenspaces bond measure.
2nd Quarter Update
The update of the Park System Master Plan (PSMP) is moving forward. Community input has been obtained through:
■ A formal scientific telephone survey.
■ An online survey.
• A community questionnaire offered at the City's Balloon Festival booth.
■ Informal meetings held with recreation providers and stakeholders.
Results from the surveys and questionnaires are currently being compiled and analyzed.
MIG, the consultant working with staff on the PSMP, will present the results of the surveys and questionnaires at the
August 11, 2008 Park and Recreation Advisory Board (DRAB) meeting. The PRAB will then hold a visioning meeting on
September 8, 2008 working towards the initial draft of the PSMP. The public will have another opportunity to comment
on the PSMP at the September 8 PRAB meeting.
1'! Quarter Update
On March 12, 2008 the Parks Master Plan process got underway to develop a needs analysis.
6. Make a decision on Tigard's long-range water source(s).
3rd Quarter Update
Goal Completed. Tigard executed a partnership agreement with the City of Lake Oswego in August.
This partnership allows both cities to access and develop additional domestic water supplies from the
Clackamas River. These additional supplies are expected to be online by 2016. Staff is now focusing on
financial, technical and legal tasks associated with the implementation of the agreement.
Tigard continues to pursue additional future water source opportunities with the City of Tualatin and
City of Sherwood. This source(s), when combined with our Lake Oswego partnership, will provide the
Tigard Water Service Area with an adequate, secure, and economical water supply well into the later
part of this century.
2nd Quarter Update
A draft Intergovernmental Agreement has been written. Both Lake Oswego and Tigard are scheduled to execute the
agreement on August 5, 2008, securing a long-term water source for the city.
1s, Quarter Update
Staff collaborated with citizens and Tualatin Valley Community Television (TVCTV) to write and produce a video for
educational purposes called "WATER FOR TOMORROW." The video was viewed at the Council meeting of March 25
and citizen volunteers were honored.
Council Goal Update
Staff and representatives from Tigard Council and Lake Oswego Council have been meeting regularly during the first three
months of the year to discuss a long-term water source development partnership.
A joint meeting between Tigard City Council and the Lake Oswego City Council will be held on April 15, 2008
Council Goal Update 12
f q/o o Revised Packet Material - Replaces Previous Material
/VD ri _AJ le n I lle ~ Forwarded to the City Council for Executive Session
V Discussion and Potential Non Agenda Item
Agenda Item #
Meeting Date December 9. 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title A Resolution Declaring the Need to Acquire Property for Construction of a Portion of Lower
Fanno Creek Park and the Burnham Street Project L rce
Prepared By: Kim McMillan Dept Head Approval: li City Mgr Approv
ISSUE BEFORE THE COUNCIL
Shall the City Council approve a Resolution of Necessity to acquire a portion of the Stevenson property in Downtown
Tigard for construction of a portion of Lower Fanno Creek Park and acquire right-of-way along Burnham Street and
Ash Ave. for street improvements?
STAFF RECOMMENDATION
Staff recommends Council approve the Resolution to acquire a portion of the Stevenson property for construction of a
portion of Lower Fanno Creek Park and acquire right-of-way along Burnham Street and Ash Ave. for street
improvements.
KEY FACTS AND INFORMATION SUMMARY
As part of the Downtown Urban Renewal Plan, development of the Lower Fanno Creek Park has been identified as a
key project in the Fanno Creek Park Master Plan. To build the park, the City needs to acquire properties, including a
portion of the Stevenson property in Downtown Tigard. The property owner has requested that the City consider
condemnation for the back portion of his property which requires a Resolution of Necessity. Council needs to approve
the Resolution of Necessity in order to proceed with acquisition of the property for construction of a portion of Lower
Fanno Creek Park.
As part of the Burnham Street improvement plan, right-of-way acquisition is needed along the frontage along Burnham
Street and Ash Ave. The property owner has requested that the City consider condemnation of the right-of-way for
these improvements which requires a Resolution of Necessity. Council needs to approve the Resolution of Necessity in
order to proceed with acquisition of the property for construction of street improvements.
OTHER ALTERNATIVES CONSIDERED
The City considered a direct purchase of the property and right-of-way; however, the owner has requested the process
be through condemnation which requires a Resolution of Necessity.
CITY COUNCIL GOALS
Goal No. 3 - Implement the Downtown Urban Renewal Plan
ATTACHMENT LIST
Attachment 1: Resolution of Necessity
Exhibit A: Aerial view of property
Exhibit B: Site description
FISCAL NOTES
The cost for the property acquisition through the process of a Resolution of Necessity is $310,000. It will be paid
from the Parks SDC fund. The cost for right-of-way acquisition through the process of a Resolution of Necessity is
$120,000 which will be paid from the Gas Tax fund.
Revised Packet Material - Replaces Previous Material
Forwarded to the City Council for Executive Session
Discussion and Potential Non Agenda Item
City of Tigard
Memorandum
To: City Council
From: Kim McMillan, Engineering Manager--K-6m
Re: Stevenson Resolution of Necessity
Date: December 3, 2008
The Resolution of Necessity for the Stevenson property has been revised to include the right-of-
way acquisition for frontages along Burnham Street and Ash Avenue. This is in response to Mike
Stevenson's letter dated September 15, 2008 asking that the City proceed with the condemnation
process for both the right-of-way and the park property takings.
f / EXHIBIT A J
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EXHIBIT B
SITE DESCRIPTION: SUBJECT PARCEL
Location
Located on the west side of SW Ash Street south of SW Burnham Street,
Tigard, Oregon.
Size
An estimated 112,820 square feet or 2.59 acres encompassing the southern
360' of the larger parcel.
An estimated 95,379 square feet or 2.19 acres is within the designated
wetlands overlay and required vegetative corridor buffer.
The usable area is estimated to be 17,441 square feet (112,820 sf -
95,379 sf) or .40 acres.
An additional 8,441 square feet outside of the wetlands/buffer area is
estimated to be within the 100 year flood plain, but could still be
utilized to meet parking and/or landscaping requirements.
(Source: estimated areas based on calculations scaled from an aerial
photo provided by Clean Water Services rather than a physical survey.)
Shape
Rectangular.
Topography
Relatively level to mildly undulating. Abuts on the north side of Fanno
Creek.
Flood Hazard
According to the most recent maps provided by Clean Water Services and
the City of Tigard the majority of the site except for a small piece at
the northeast corner is within the 100 year flood plain.' All of the
floodway is within this area.
A small part of the portion to be acquired outside of the wetlands/buffer
area is classified as flood fringe, which can be utilized for parking'
and/or landscaping.
Street Improvements/Access
SW Ash Street: A paved, two way, two lane local collector street.
Easements
The preliminary title report dated April 10, 2007 indicated several
easements for street and utility purposes, but they are not considered to
have any impact on the utilization of the site as wetlands/open space.
18 -
SITE DESCRIPTION: SUBJECT PARCEL (continued)
Present Improvements
Mature ornamental trees and lawn area along the northern boundary abut-
ting the paved parking area to the north.
Comments/Summary
Please note that the estimated areas are based on calculations scaled
from an April 2007 aerial photo rather than a survey.
Areas by type are summarized below:
Gross Area 112,820 sf.
Wetlands/Buffer ( 95,379) sf
Net`Usable Area 17,441 sf
Flood Plain* ( 8,441) sf
Net Developable Area 9,000 sf,
*Outside of Wetlands/Buffer
i
~i
19 -
EXHIBIT A - Page 1 of 3 File 005
Burnham Street Reconstruction Project 2S-1-02AC-00100
Stevenson
2/11/2008
PARCEL 1 - Street Dedication (Burnham Street)
A parcel of land lying in the NE'/4 of Section 2, Township 2 South, Range 1 West, W.M.,
Washington County, Oregon, and being a portion of that property described in that
Statutory Warranty Deed to Michael J. Stevenson and Kay L. Stevenson, recorded on
November 14, 2000 as Document No. 2000-91760 of Washington County Book of
Records; the said parcel being that portion of said property included in a strip of land 37.50
feet in width, lying on the southwesterly (right) side of the center line of relocated Burnham
Street, which center line is described as follows:
Beginning at Engineer's center line Station 1+00.00, said station being a distance of
1521.39 feet North and 1983.97 feet West of the east one-quarter corner of Section 2,
Township 2 South, Range 1 West, W.M.; thence South 43016'11" East, a distance of
1749.28 feet to Engineer's center line Station 18+49.28.
Bearings are based on the Oregon Coordinate System of 1983, north zone.
This parcel contains 2,077 square feet, more or less, outside of the existing right of way.
PARCEL 2 - Street Dedication (Ash Street)
A parcel of land lying in the NE% of Section 2, Township 2 South, Range 1 West, W.M.,
Washington County, Oregon, and being a portion of that property described in that
Statutory Warranty Deed to Michael J. Stevenson and Kay L. Stevenson, recorded on
November 14, 2000 as Document No. 2000-91760 of Washington County Book of
Records; the said parcel being that portion of said property included in a strip of land
variable in width, lying on the southwesterly (right) side of the center line of relocated
Burnham Street, which center line is described in Parcel 1 above, and the northwesterly
side of Ash Street, the northwesterly line of said strip being more particularly described as
follows:
Beginning at a point which is 168.06 feet right of relocated Burnham Street Engineer's
center line Station 10+02.31; thence along the arc of a 312.50 foot radius nontangent
curve left (the radius point of which bears South 28°16'11" East), through a central angle of
17013'20", a distance of 93.93 feet (chord bears South 53007'09" West, a distance of 93.58
feet); thence South 44°30'29" West, a distance of 70.36 feet; thence South 45°29'31" East,
a distance of 37.50 feet to a point which is 329.91 feet right of relocated Burnham Street
Engineer's center line Station 10+32.10.
CONTINUED ON NEXT PAGE
EXHIBIT A - Page 2 of 3 File 005
Burnham Street Reconstruction Project 2S-1-02AC-00100
Stevenson
2/11/2008
Bearings are based on the Oregon Coordinate System of 1983, north zone.
This parcel contains 1,612 square feet, more or less, outside of the existing right of way.
PARCEL 3 - Public Utility Easement
A parcel of land lying in the NE'/ of Section 2, Township 2 South, Range 1 West, W.M.,
Washington County, Oregon, and being a portion of that property described in that
Statutory Warranty Deed to Michael J. Stevenson and Kay L. Stevenson, recorded on
November 14, 2000 as Document No. 2000-91760 of Washington County Book of
Records; the said parcel being that portion of said property included in a strip of land
variable in width, lying on the southwesterly (right) side of the center line of relocated
Burnham Street, which center line is described in Parcel 1 above, and the northwesterly
side of Ash Street, the northwesterly line of said strip being more particularly described as
follows:
Beginning at a point which is 329.91 feet right of relocated Burnham Street Engineer's
center line Station 10+32.10; thence North 45°29'31" West, a distance of 37.50 feet;
thence South 44030'29" West, a distance of 96.62 feet; thence South 45°29'31" East, a
distance of 37.50 feet to a point which is 426.46 feet right of relocated Burnham Street
Engineer's center line Station 10+35.84.
Bearings are based on the Oregon Coordinate System of 1983, north zone.
This parcel contains 1,208 square feet, more or less, outside of the existing right of way.
PARCEL 4 - Public Utility Easement
A parcel of land lying in the NE'/ of Section 2, Township 2 South, Range 1 West, W.M.,
Washington County, Oregon, and being a portion of that property described in that
Statutory Warranty Deed to Michael J. Stevenson and Kay L. Stevenson, recorded on
November 14, 2000 as Document No. 2000-91760 of Washington County Book of
Records; the said parcel being that portion of said property included in a strip of land lying
on the southwesterly (right) side of the center line of relocated Burnham Street, which
center line is described in Parcel 1 above.
CONTINUED ON NEXT PAGE
i
EXHIBIT A - Page 3 of 3 File 005
Burnham Street Reconstruction Project 2S-1-02AC-00100
Stevenson
2/11/2008
The width in feet of said strip of land is as follows:
Station to Station Width on Southwesterly Side of Center Line
8+83.00 8+89.00 45.50
EXCEPT Parcel 1 as described above.
This parcel contains 48 square feet.
FILE NO. 5
TAX LOT 2S-1-02AC-00100
s"r
Fyc/y~ S~~
- ICI _ 5 sc
F
2S-1-02AC-00100
STEVENSON
SCALE: 1"=50'
PARCEL 1
® STREET DEDICATION (BURNHAM) y~
AREA = 2,077 S.F. t
STATION: 10+02.31
PARCEL 2 OFFSET:
STREET DEDICATION (ASH) 168.06 R
AREA = 1,612 S.F. f
PARCEL 3 Q~
PUBLIC UTILITY EASEMENT (ASH)
AREA = 1,208 S.F. t
PARCEL 4
PUBLIC UTILITY EASEMENT (BURNHAM)
AREA = 48 S.F.
PARCEL 5
TEMPORARY 5' WIDE
CONSTRUCTION EASEMENT
AREA = 2,923 S.F. f
STATION: 10+32.10
OFFSET: 329.91 R
ACQUISITION MAP
BURNHAM STREET RECONSTRUCTION PROJECT
CITY OF TIGARD, OREGON
DATE: JUNE 9, 2008
SHEET 1 OF 1
I