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City Council Packet - 07/22/2008
City of Tigard, Oregon 13125 SWHall Blvd. • Tigard, OR 97223 TIGARD CITY COUNCIL MEETING July 22, 2008 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Don n a's\Ccpkt3 Phone: 503.639.4171 . Fax: 503.684.7297 . www.tigard-or.gov . TTY Relay: 503.684.2772 City of Tigard Tigard Business Meeting - Agenda T16GC&I'![DI~ TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) 1'i4yr MEETING DATE: July 22, 2008 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City-Manager. Tunes noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684- 2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639- 4171, ext. 2410 (voice) or 503-684-2772 (MD - Telecommunications Devices for the Deaf). CABLE VIEWERS: The regular City Council meeting is shown live on Channel 28 at 7:30 p.m The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m Sunday 11:45 a.m. Friday 10:00 p.m Monday 6:00 a.m SEE ATTACHED AGENDA TIGARD CITY COUNCIL/LCRB/AGENDA - July 22, 2008 Gtyof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 4 City of Tigard Y~ U Tigard Business Meeting - Agenda k\ DD TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: July22, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • EXECUTIVE SESSION. The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d) to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION Council Discussion on City of Wilsonville's Issues with I-5 to 99W Connector - Community Development Department Update on Tigard/Lake Oswego Water Partnership - Public Works Department 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council and Local Contract Review Board 1.2 Roll can 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CITIZEN CONMR)NICATION (Two Minutes or Less, Please) • Tigard Area Chamber of Commerce Representative • Citizen Communication - Sign Up Sheet • Follow-up to Previous Citizen Communication 3. PRESENT CERTIFICATES OF APPRECIATION TO CITIZEN LIFESAVERS - Police Department TIGARD CITY COUNCIL/LCRB/AGENDA - July 22, 2008 Gryof Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 4 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Minutes for May 13 and 27, and June 3, 2008 4.2 Receive and File - Modifications to Tigard's Emergency Management Plan 4.3 Local Contract Review Board: a. Consider Purchase of Four New Patrol Vehicles b. Award Contract for Stabilization of a Creek Bank near 108th Avenue/Durham Road Intersection C. Award Contract for Pavement Maintenance Under the FY 2008-09 Pavement Major Maintenance Program - Phase I 4.4 Accept Smart Development Code Assistance from Department of Land Conservation and Development 4.5 Adopt Tigard Police Officer Association (TPOA) Contract Modifications - Resolution No. 08- 4.6 Recognize Karen Gardner for 18 Years of Service as Tigard Senior Center Director - Resolution No. 08- • Consent Agla - Item Ranozed for Separate Disaission A ny item mquwed to lv m7n ed from the Consent ATX& for separate discwston will be cumwkwd umaiwiely after the Corr dlCity Center DerdgdrrerrtAgEmy leas weed on thane item whicb do not nxd disaission 5. PUBLIC HEARING ON RENAMING SW ALPINE VIEW TO SW ALPINE VIEW DRIVE a. Open Public Hearing b. Declarations or Challenges C. Staff Report: Community Development Department d. Public Testimony e. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Discussion and Consideration: Ordinance No. 08- 6. UPDATE ON 2008 CITY COUNCIL GOALS a. Staff Report Administration Department 7. COUNCIL LIAISON REPORTS 8. NON-AGENDA ITEMS TIGARD CITY COUNCIL/LCRB/AGENDA - July 22, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 4 9. EXECUTIVE SESSION. The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session maybe held for the purpose of taking anyf'Mal action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT I:\ ADM\Cathy\ CCA\2008\080722business.doc TIGARD CITY COUNCIL/LCRB/AGENDA - July 22, 2008 aryof Tigard 1 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 4 of 4 City of Tigard Study Session - Agenda r'T~0' ~QJA O~L,]51~0D' TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: July 2, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d) to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION Council Discussion on City of Wilsonville's Issues with I-5 to 99W Connector - Community Development Department (See attached memorandum from City Engineer Duenas) > Update on Tigard/Lake Oswego Water Partnership - Public Works Department > Administrative Items: - Check on availablility - TnMet Board Meeting in Tigard: October 22 (Weds), November 12 (Weds), November 26 (Weds) - Attachment: Agenda Item No. 3 - Agenda Item Summary - Presentation of Certificates to Citizen Lifesavers Council Calendar. July 29 Tuesday Fifth Tuesday Council Meeting - 7-9, Public Works Auditorium August 5 Tuesday Special Council Meeting - Comprehensive Plan Workshop - 6:30 p.m., Town Hall 7 Thursday Ceremonial - Tigard/Lake Oswego Water Partnership Meeting; Location/Time TBA 12' Tuesday Council Business Meeting - 6:30 pm, Town Hall 19" Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 26" Tuesday Council Business Meeting - 6:30 pm, Town Hall _TI_GARD CITY COUNCIL STUDY SESSION AGENDA - JULY 8, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is Asadto certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt bylaw from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. TIGARD CITY COUNCIL STUDY SESSION AGENDA - JULY 8, 2008 City of Tigard ~1 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www;tigard-or.gov W19 Y RECEIVED TIGARD JUL 2 ? July 22, 2008 CENTRAL BUSINESS City of Tigard The Honorable Craig Dirksen DISTRICT ASSOCIATION Administration Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon 97223 Re: Burnham Street/Ash Avenue & Downtown Improvements Dear Mayor Dirksen: As you know, the Tigard Central Business District Association ("TCBDA") is an organization committed to representing the interests of downtown business owners. Like you, we have a deep concern about the future improvement and vitality of Downtown Tigard. Over the past several months our organization has observed, with growing concern, the lack of progress with respect to the Ash Avenue and Burnham Street projects. On July 10, 2008, during our monthly meeting, members of city staff alerted the TCBDA that the Ash Street project was being delayed indefinitely and that the Burnham Street project was not set to begin until next year, at the earliest. Given the length of time these projects have been pending, and the Burnham project in particular, this information was met with frustration on the part of our membership. During the meeting of City Council and the CCAC on June 17, 2008, you expressed interest in meeting with property owners that would be affected by these projects. Our organization feels that a meeting between you, the president of the city council, the Chair of the CCAC and the members of the TCBDA would also be helpful with respect to beginning to address the concerns of our membership. Therefore, our organization would like to extend to you, the president of the city council, and the chair of the CCAC an invitation to meet with our organization as soon as possible to discuss the concerns our membership has with respect to the Burnham Street/Ash Avenue and Downtown Improvement projects. A common concern raised by our membership is communication between the city, city staff and business owners. A meeting between our organization and those mentioned above would be a useful step in helping to address this issue. Please let us know by July 25, 2008, if you would be interested in meeting with our organization so that we can find a mutually agreeable time to meet. Thank ou for your consideration. Very truly yours, Mike Stevenson, K vin C ' tiansen, Mike Marr, President S cretar Treasurer P.O. Box 23992, Tigard, Or 97281 •503.684.9082 City of Tigard, Oregon Affidavit of Posting In the Matter of the Proposed Ordinance(s) STATE OF OREGON ) County of Washington ) ss. City of Tigard ) T) F I, !!lbeing first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) which were adopted at the City Council meeting of 1-2 ~D , with a copy(s) of said Ordinance(s) being hereto attached and by reference made a part hereof, on the day of , 20_. 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd., Tigard, Oregon 3. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon Signature of Person who Performed Posting Subscribed and sworn (et-*ffia;~4d) before me this day of , 20-OS . -TkA DVC0i-1-M/1'41SS1ON OFFICIAL SEAT. Signature of Notary Public for Oregon JILL M BYARS NOTARY PUSUC - ORRM COMMISSION NO.427990 EXPIRES JUNE 14, 2012. . 1: tedmtcathyVonnstpost ordinance 2000.doc r CITY OF TIGARD, OREGON TIGARD CITY COUNCIL ORDINANCE NO. 08- 1 0 AN ORDINANCE RENAMING SW ALPINE VIEW TO SW ALPINE VIEW DRIVE. WHEREAS, Section 11.04.020 of the Washington County Code requires that streets within the City be named in accordance with the County's uniform system. Section 11.04.050 requires that all street names include a suffix selected from a list of allowable suffixes; and WHEREAS, SW Alpine View passes through Hillshire Summit No. 2, Benchview Terrace and Alpine View Subdivisions; and WHEREAS, the recorded plats for these subdivisions do not assign an allowable suffix to SW Alpine View; and WHEREAS, on June 2, 2008, the City of Tigard Planning Commission, by motion, recommended that the City Council rename SW Alpine View to SW Alpine View Drive; and WHEREAS, notice of a public hearing on the proposed street renaming was published pursuant to ORS 227.120; and WHEREAS, also in accordance with ORS 227.120, the City Council held a public hearing on the proposed street name change at the regular meeting of July 22, 2008. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: SW Alpine View shall be renamed to SW Alpine View Drive. SECTION 2: The City Recorder is hereby directed to file certified copies of this ordinance with the County Clerk, the County Assessor and the County Surveyor of Washington County. SECTION 3: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By` 17"MOILS vote of Council members present after being read by number and title only, thi~= day of , 2008. Catherine Wheatley, City Reco APPROVED: By Tigard City Council this day of , 2008. Crai , sen, Mayor ORDINANCE No. 08- Page 1 ` A( ppt"ed as~to form: 1 Zit/ V City Attorney Date ORDINANCE No. 08- Page 2 Agenda Item N ~1 City of Tigard Meeting of C) 71 R-C , ~Tigard Business Meeting Minutes l(00 rnDD TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) MEETING DATE /TIME: July 22, 2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 Track 1 Mayor Dirksen called the meeting to order at 6:31 p.m. Attendance: Name Present Absent Mayor Dirksen ✓ Council President Sherwood ✓ Councilor Buehner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Staff Present: City Manager Prosser, Community Development Director Coffee, Police Chief Dickinson, City Engineer Duenas, Public Works Director Koellermeier, Assistant to the CatyManager Mills, Assistant City Manager Newton, City Recorder Wheatley, Attorney Yamachika, Human Resources Director Zodrow. • EXECUTIVE SESSION: The Tigard City Council went into went into Executive Session at 6:32 p.m. under ORS 192.660 (2) (d) to discuss labor negotiations. Executive Session concluded at 6:34 p.m • STUDY SESSION Track Finance Department Update - Gty Manager Prosser and Assistant to the City Manager Mills presented the update. GtyManager Prosser referred to the departure of former Finance Director Sesnon and recent resignations of the supervisory staff. Assistant to the CityManager Mills has assumed responsibility for the following Finance Divisions: Accounting, Purchasing, and IFAS (financial software implementation). Assistant City Manager Newton is responsible for UtilityBilling and Information Technology. Police Department Management Analyst Imdieke is assisting with work associated with the Budget, Debt, and Investments. When Finance Director Sesnon was employed by the Catyof Tigard, the City was able to negotiate a good price on the IFAS system due to Mr. Sesnon's background whereby he would serve as the project manager. City Manager Prosser explained the need to purchase the services of an on-site project manager, a contract amendment will be needed for $175,000. This will be offset by $134, 000 in salary savings assuming about five TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 9 or six months of vacancies. The "go live" date for the financial system has changed from July 1, 2008 to January 1, 2009. The "go live" date for Payroll and Human Resources will be January 1, 2010. Assistant to the Qty Manager Mills added that the amount for services for the on-site project manager is comparable with what other vendors charge. The cost quoted above is through June 30, 2009. Additional project manager costs will be proposed in next fiscal year's budget for the Payroll and Human Resources implementation. Ms. Mills reported that this software package was the best package regardless of whether former Finance Director Session was here or not. GtyManager Prosser advised that the Local Contract Review Board would be considering a contract amendment. GtyManager Prosser advised another expense is being incurred because there is no professional level accounting staff currently. Fiscal year-end reports need to be done. Staff has entered into a contract with a professional CPA firm, Moss Adams. A temporary staff person is on site half days on Monday, Wednesday, and Friday. GtyManager Prosser estimated this staff person would cost about $58,000 for six months. Additional consulting will be provided for $77,000 for an estimated total of $135,000. Local Contract Review Board approval will be requested for a contract for this temporary assistance. City Manager Prosser described his efforts to secure additional professional finance expertise and noted general unavailability because this is a busy time of the year for financial professionals. GtyManager Prosser reported there were issues discovered within the current fiscal year's Budget. Tnck3 "Bottom line is that the budget was not put together well... " For example, at the end of the budget process there was $75,000 in Community Development for planting street trees in the Downtown. This should have been shown in the Tree Replacement fund. The $75,000 was removed from the Community Development Department budget; however, it was not moved into the Tree Replacement Fund. "It just dropped to the bottom line." City Manager Prosser cited another budget problem. A couple of years ago the Gty purchased the Clute property from the water utility to be repaid with interest on an annual basis. There was no payment in this year's or last year's budget; this will need to be corrected. A repayment schedule was recalculated. GtyManager Prosser explained the need for contingency funds and these are reflected in some of the funds, but not all the funds, in this year's budget. GtyManager Prosser gave as an example the water fund. This fund pays for the water operations and utility water staff - there is no contingency in this fund. Gty Manager Prosser said staff would determine how this could be corrected. He said there would be some budget amendments to bring to the City Council right away for IFAS costs and additional accounting costs. Some of these expenditures should be spread across funds; however, if there is no contingencywithin a fund, it cannot be spread. While staff is still looking into process, there will likely be a General Fund transfer that will be repaid next year. GtyManager Prosser said he anticipates there will be a need for a Supplemental Budget. This is a more complicated process than a budget amendment. The Budget Committee might reconvene depending on the dollar amount proposed in the Supplemental Budget. City Manager Prosser said staff would apply for the GFOA Budget Award, which has been awarded to the City of Tigard for the last 20+ years. He said he is hopeful that the problems will not affect the City's chances for receiving this award since the criteria relates to how the budget document is laid out. TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 9 Assistant to the City Manager Mills noted the budget numbers are under review to determine if there are areas where savings might be realized. She said she is unable, at this time, to report that every problem has been discovered. Staff is doing everything possible to determine the budget status of the budget and action needed. City Manager Prosser emphasized that the problems are with how the Budget document was constructed; it does not indicate an underlying problem with the financial condition of the City. In response to a question from Councilor Wilson, City Manager Prosser responded that the problem with regard to the lack of contingency in some of the funds is for one year only. CityManager Prosser noted the incredible work being done by Assistant City Manager Newton, Police Department Management Analyst Imdieke, and Assistant to the CityManager Mills along with the remaining Finance staff who are all pulling together. Tuck 4 Council Discussion on Cityof Wilsonville's Issues with I-5 to 99W Connector - Community Development Department City Council received a July 10, 2008 memorandum from City Engineer Duenas on this agenda item. City Engineer Duenas said that Wilsonville is basically opposed to any of the proposed corridor projects and they are looking to the enhanced system alternatives, which the City of Tualatin does not like. Some cities will benefit from the Connector project while others are adversely affected. These concerns are outlined in the above-referenced memorandum; City Engineer Duenas reviewed these concerns with the Caty Council. If the connector is not done, then the City of Tigard would be adversely affected. The Transportation System Plan done for Tigard as well as the surrounding jurisdictions-assumes that•.the Connector will be in place. City Engineer Duenas reported he told the Project Team there is a need to identify the Connector impacts to the periphery and compare these findings to the Transportation System Plan and Regional Transportation Plan assumptions. The Project Team responded to Mr. Duenas that the Regional Transportation Plan is a series of projects. The Connector will be built in small portions and each project cannot be looked at individually to resolve the system problems. City Engineer Duenas said we need to identify whether anything significant, not originally planned, has been introduced and, if so, account for this in the next Regional Transportation Plan update. According to the Connector Consultant and Project Team, there is nothing new. aty Engineer Duenas spoke to the need to pay attention to the Regional Transportation Plan and elements of our Transportation System Plan. CityEngineer Duenas referred to a drawing showing the I-5 Connection Concept. This represents a worst case scenario. Council reviewed and commented on the concept drawing: o Future traffic configurations appear to take pressure off I-5 with collector distributor roads. o All of the most southern configurations have been taken off the table temporarily. These south configurations would be of the least benefit to Tigard. o The configuration that remains under review is now just south of the City of Sherwood. Mayor Dirksen said, in his opinion, this is now the best alternative. City Engineer Duenas said there is fear that this would spur further expansion of the Urban Growth Boundaryto the south. The Urban Reserves are under review for expansion. TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 9 o Tigard does not share the same concerns as Wilsonville. Our concern is if the Connector does not happen, then we are going to have additional problems. o Councilor Wilson noted that a traffic consultant had observed that the I-5 traffic is a problem that no one is talking about and this is a severe problem This segment of I-5 is the most heavilytravelled in the State. City Engineer Duenas referred to the Transportation System Plan and projects in place to deal with the I-5 congestion. Again, you cannot look at any individual project; you must look at the Regional Transportation Plan with regard to how the system will function. o Mayor Dirksen responded to a question from Councilor Buehner, and said he thought it was a real danger to the entire project if not all the surrounding jurisdictions are in favor of the connector. City Engineer Duenas said the Project Team is aware of this; the Team plans to meet with business owners who have . expressed concerns. o There was discussion on the Wilsonville concerns and potential impacts to all jurisdictions under both the connector project build or no-build scenarios. o City Engineer Duenas said he thinks the Project Team has done a good job of minimizing the impact to I-5 while still allowing the traffic to continue to flow. The concept reviewed by the Council tonight is not necessarily the final scheme. o The next step will be a design-impact statement associated with an alignment. o Designating this project as a toll road is still on the table per City Engineer Duenas. o Mayor Dirksen noted the need to get traffic on a limited access highway. The project will continue to get more expensive over time. In addition, the State of Oregon loses commerce dollars every year because of highway congestion. Mayor Dirksen advised the question becomes, "How much can we afford to lose every year." City Engineer Duenas asked for City Council direction regarding the concerns surrounding the Connector project. Mayor Dirksen noted that the City of Tigard is not on the Project Management Team and, therefore, does not have a direct seat at the table. He said he did not think the City was in a position to oppose or promote the Connector. He recommended we stay the course whereby the City of Tigard tentatively supports the concept; we want to see where the project is headed and to have a voice in the decision. Track > Update on Tigard/Lake Oswego Partnership - Public Works Department Public Works Director Koellenneier presented the City Council with a briefing on the Water Partnership Intergovernmental Agreement that is being worked on with Lake Oswego and the proposed adoption process. He reviewed the term, management, system ownership, permits/water rights, operation & maintenance, leasing, service area, curtailment, and dispute resolution. Public Works Director Koellermeier also referred to legal issues and the City Attorney's conclusion that the City of Tigard is the appropriate signatory for the Intergovernmental Agreement. An outline of the approval process was reviewed, with the Tigard and Lake Oswego City Councils scheduled to consider the Intergovernmental Agreement on August 5, 2008. (Recorder's Note: A copy of Public Works Director Koellermeier's speaking notes is on file with the City Recorder.) There was Council discussion on the costs and the financial mechanisms needed for engineering and construction. Fast, there will be several years of planning and permitting. Construction will take about five years. This water source should be online in 2016. City Council congratulated Public Works Director Koellermeier for the work he has done in getting this Intergovernmental Agreement finalized. TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 9 Track TriMet Board Meeting in Tigard for one of the following dates: October 22, November 12 or November 26. CityManager Prosser reported the Board rotates their board meetings throughout the region. The likely date for the meeting in Tigard is October 22. He reviewed the format of the meeting, which will provide a good opportunity to talk about Tigard's issues with regard to bus service and light rail. As a side note, City Manager Prosser learned that the City of Portland took action to approve the alignment for the Milwaukie light rail extension last week During those discussions, Commissioner Saltzman asked which alignment would be next. Fred Hansen of Tr1Met said it would be "Barber and Tigard." It appears that momentum is continuing for consideration of light rail to our community. CityManager Prosser noted City of Tigard would like to see the light rail continued to Sherwood. In response to a question from Councilor Wilson, CityManager Prosser said that completion of a light rail system takes about 20 years. He described the planning process, which is now starting. There was discussion regarding Barbur Boulevard and where the light rail alignment might be located. > City Council received the Agenda Item Summary for Agenda Item No. 3: Presentation of Certificates to Citizen Lifesavers. > Mayor Dirksen referred to communications regarding the "Highway 217 earmark" T.ck7 Mayor Dirksen indicated some hesitancy to support this because of the expense. Councilor Buehner commented this would resolve a traffic congestion problem. Mayor Dirksen said if there was a way to use that "earmark" money in scaled-down scope for some benefit, then he said it would be worthwhile to look into it. > Mayor Dirksen referred to a letter from the City Center Advisory Commission regarding whether the Council (as the City Center Development Agency) has some ideas about how they could support action items discussed at the June 17 meeting regarding Burnham Street. > Councilor Buehner advised she received three requests from constituents asking if the City will seek to recover attorney's fees relating to the Tigard Water District lawsuit. Study Session concluded. 7:36:18 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council and Local Contract Review Board 1.2 Roll Call Name Present Absent Mayor Dirksen ✓ Council President Sherwood ✓ Councilor Buehner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 7;37:0 PM Mayor Dirksen advised that the Washington County Coordinating Committee moved to recommend to the Washington County Commission an increase in the Traffic Impact Fee that will vary TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page S o f 9 from 80 percent to 200 percent; the average will be approximatelydoubling the current fee (depending on the use). This increase will meet about 29 percent of the actual cost of infrastructure. Councilor Buehner pointed out this would mean that the Traffic Impact Fee will pay 6 percent less of the infrastructure cost than it paid when initially implemented. 1.5 Call to Council and Staff for Non-Agenda Items: None. 7:3757PM 2. CITIZEN COMMUNICATION: None. PM 7:38:48 3. PRESENT CERTIFICATES OF APPRECIATION TO CITIZEN LIFESAVERS - Police Department Police Chief Dickinson reported to the City Council the actions of Jeffrey Bays and Holly Rice who assisted an Alzheimer's patient and likely saved his life. 7:41:0 P f Motion by Councilor Woodruff, seconded by Councilor Wilson, to present Certificates of Appreciation to Jeffrey Bays and Holly Rice. The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Woodruff Yes 7_42:31 N Mayor Dirksen reviewed the Consent Agenda: 4. CONSENT AGENDA: 4.1 Approve Minutes for May 13 and 27, and June 3, 2008 4.2 Receive and File: Modifications to Tigard's EmergencyManagement Plan 4.3 Local Contract Review Board: a. Consider Purchase of Four New Patrol Vehicles b. Award Contract for Stabilization of a Creek Bank near 108`h Avenue/Durham Road Intersection C. Award Contract for Pavement Maintenance Under,the FY 2008-09 Pavement Major Maintenance Program - Phase I 4.4 Accept Smart Development Code Assistance from Department of Land Conservation and Development 4.5 Adopt Tigard Police Officer Association (TPOA) Contract Modifications 4.6 Recognize Karen Gardner for 18 Years of Service as Tigard Senior Center Director - Resolution No. 08-38 RECOGNIZING AND THANKING KAREN GARDNER FOR HER 18 YEARS OF SERVICE AS THE TIGARD SENIOR CENTER DIRECTOR Motion by Councilor Wilson, seconded by Councilor Buehner, to approve the Consent Agenda. TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 6 of 9 The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Woodruff Yes 7:44:30 PM 5. PUBLIC HEARING ON RENAMING SW ALPINE VIEW TO SW ALPINE VIEW DRIVE a. Mayor Dirksen opened the public hearing. b. AttorneyYamachika inquired if there were declarations or challenges Councilor Buehner advised she lives close to the area, which is on a route she walks regularly. There were no challenges. C. City Engineer Duenas presented the staff report. The purpose for the name change is to comply with the County's uniform street identification system Staff will likely be coming back to City Council with other corrections on suffix names of roads within City of Tigard for consistency. d. Public Testimony: None e. Staff Recommendation: Approve the proposed ordinance. f. Council Discussion: Council discussed the approved list of suffixes for streets. 7:51:37 PM g. Mayor Dirksen closed the public hearing. h. Council Consideration: Ordinance No. 08-10 Motion by Councilor Woodruff, seconded by Councilor Buehner, to adopt Ordinance No. 08-10. ORDINANCE NO.08-10 - AN ORDINANCE RENAMING ALPINE VIEW TO SW ALPINE VIEW DRIVE The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Woodruff Yes 7:52:36 PM 6. UPDATE ON 2008 CITY GOUNCL GOALS a. Assistant CityManager Newton reported status of the progress on the 2008 Council goals. A copy of the staff report is on file in the City Recorder's office. b. Council discussion followed. 7:55:02 PM Councilor Woodruff referred to Goal No. 1 and the statement, "Pursue immediate low-cost projects to improve traffic flow." He noted his previous inquiry regarding TIGARD CITY COUNCIL/ LCRB /MINUTES - July 22, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 7 of 9 Councilor Wilson's suggestion regarding traffic stacking on Dartmouth Street at the light; he said he has not heard anything about this. After a brief discussion, CityManager Prosser said he would review this and provide information to the City Council. 7:55:56 PM Mayor Dirksen said the 99W study identified several places for some relatively inexpensive traffic aids such as the addition of a right-turn lane. He asked if we have been moving to turn the recommendations in that study into something more tangible in the event there are opportunities to apply for funding at the federal or state level. City Manager Prosser advised that what we have done is in the Capital Improvement Program, we have included money for small projects as they are identified. In terms of preparing projects that are ready and "on the shelf," City Manager Prosser advised this has not been done given the other transportation priorities. Mayor Dirksen advised that the Governor will likely be asking the Legislature to consider a transportation package and it would be good for us to have these small projects ready to go when and if this occurs. Councilor Buehner commented that when the right-turn lane was put in on Walnut and on Gaarde, this made such a difference at those intersections. She supported a right-turn lane for Johnson Street and for Park Street. Mayor Dirksen said the study identified several recommended right-turn lanes. City Manager Prosser recalled that the intersection improvements for McDonald Street were very expensive. Assistant City Manager Newton said she talked with the County staff regarding Scholls Ferry Road referring to issues raised by Councilor Wilson concerning medians. She suggested there might be an opportunity for the County and the cities to collaborate with items such as the Scholls Ferry medians or other minor projects to make some local-area traffic-flow improvements. The County indicated they were interested in teaming up on some of these projects. Councilor Buehner added other intersections, which might gain from some low-cost improvements, were along 121St Avenue and also an intersection on Minibus Street. 8:03:23 I'M After Assistant City Manager Newton concluded with the review of the Staff Report, Councilor Woodruff inquired about whether part of the Council's discussion concerning youth was to find ways for the City to become more involved; i.e., participate in a government class, etc. Councilor Buehner said she had asked if we could start a program where each of the City Council members would speak to seniors in their civics classes. CityManager Prosser said we have asked and the response was favorable; however, there has been no follow-up activity. CityManager Prosser agreed with Councilor Buehner that a contact with the high school principal would be a good next step. Staff follow-up on the Council goals will include contacting the high school principal and looking into the lower cost traffic improvements as discussed above. 7. COUNCIL LIAISON REPORTS: None 8. NON AGENDA ITEMS: Councilor Buehner reminded viewers of the 5`' Tuesday meeting with Council members on July 29 at 7 p.m in the Public Works Auditorium 9. EXECUTIVE SESSION: Not held. TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 8 of 9 8:05:52 Plot 10. ADJOURNMENT Motion by Councilor Woodruff, seconded by Councilor Wilson, to adjourn the meeting. The motion was approved by a unanimous vote of City Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Woodruff Yes Catherine Wheatley, City Recorder Attest: Mayor, City of Tigard Date: 17, oQ 3 . cog I:\ADM\Cathy\CCM\2008\080722 final.doc TIGARD CITY COUNCIL/LCRB/MINUTES - July 22, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 9 of 9 Agenda Item No. /y'u`1 1ea4;dx Meeting of 2 u,Lcj 2:2 a 00 9, MEMORANDUM TO: Mayor and City Councilors Craig Prosser, City Manager FROM: Gus Duenas ~ City Engineer RE: I-5 to 99W Connector Project - Wilsonville's Concerns DATE: July 10, 2008 The City of Tigard is at the northern periphery of the study area for the I-5 to 99W Connector and is not as directly impacted by the project as the cities of Tualatin and Sherwood. The City of Wilsonville is at the southern end of the study area and has expressed serious concerns about the project. City of Wilsonville staff has been approaching the cities participating in the study to gauge level of support for the issues they have expressed. The City of Tigard does not necessarily share those concerns, but there may be some general issues that would affect all the surrounding jurisdictions and the region. This memorandum will summarize Wilsonville's concerns for discussion by Council. • Alternatives 4, 5 and 6 (new connector road) would increase traffic volumes on I-5 and I-205, exacerbating congestion on these corridors • The collector/distribution system for the I-5 connection would adversely impact the Stafford interchange at North Wilsonville by displacing existing businesses in that area • The impacts of the connector options to state and interstate roads immediately outside the project area are not adequately addressed • The overall project cost (approximately $1.0 billion) raises two questions: ■ Where will the funding come from to pay for such a costly project? ■ Would spending $1.0 billion or more on this connector mean other important area projects don't get funded? • From Wilsonville's perspective, the Alternatives Analysis Report is incomplete with a variety of errors, inaccuracies and omissions Project Schedule The Alternative Analysis Report is now out for public review and comment, which ends July 30, 2008. The next steps following the public comment period are: • Refinement of the Alternative Analysis Report to address public comments • Project Steering Committee selection of the preferred alternative (September 2008) • Regional Transportation Plan Amendment to incorporate the preferred alternative (late 2008/09) • Design-level Environmental Impact Statement beginning in 2009 Staff Comments on Wilsonville's Concerns ■ Regarding the concern about the impacts of a new connector to roads outside the study area, the study does not need to solve or mitigate the problems created by providing the new roadway. It merely needs to identify the impacts so that the Regional Transportation Plan can factor in the specific information provided into an RTP update. For example, the modeling of the Tigard Transportation System Plan (TSP) adopted in 2002 assumed a new connector road between I-5 and Highway 99W. The results of this study provide more detailed and specific information that will be incorporated into the TSP Update now in its initial stages. Improvements to the system are typically reflected in the RTP as projects to be constructed within certain time periods. ■ Based on the concept for connection to I-5 and I-205, the disruption to the Stafford interchange does not appear as significant as originally imagined (see attached drawing). The elaborate configuration shown is intended to avoid direct impact to 1-5 from the Stafford interchange up through the I-205 interchange to just past the Nyberg interchange. Potential Benefits ■ The various alternatives may benefit one or more cities but adversely impact another. For example, the City of Wilsonville and their Chamber of Commerce support Alternative 3, which is the EESA (Enhanced Existing System Alternative) because it does not include a new connector highway. The City of Tualatin is opposed to the EESA proposal because it widens Tualatin-Sherwood Road and greatly restricts access to it from surrounding businesses. ■ Alternatives 3 to 6 will benefit the City of Tigard by drawing heavy truck traffic from Highway 99W to I-5 and I-205. Northbound truck traffic with Portland and Clackamas County as destinations would most likely use a new connector or an Memorandum - Wilsonville's Concerns - I-5 to 99W Connector Project Page 2of3 access-limited Tualatin-Sherwood Road as a more direct connection to the destinations. Southbound truck traffic with destinations on Highway 99W south of Tigard would mostly likely stay on I-5 and use the connectors rather than pass through the congested signal lights on Highway 99W. Council has likewise expressed concerns about a new connector and its potential benefits to the City. Regardless of where the actual connection point occurs, a new connector or an access-limited, improved Tualatin-Sherwood Road should draw heavy truck traffic away from Highway 99W through the Tigard area. However, the huge estimated overall project cost remains a major concern because of the limited dollars available now and in the foreseeable' future for transportation projects. The City of Wilsonville's concerns will be discussed in the study session at the July 22, 2008 Council meeting. Council direction will be requested on whether or not to publicly comment on any of those concerns. Attachment: Drawing showing I-5 Connection Concept c: Tom Coffee, Community Development Department Director Ron Bunch, Assistant Community Department Director Mike McCarthy, Project Engineer 1:\ENG\GUS\Memot dums\I5 to 99W Connector - Wilsonville's Concems.do" Memorandum - Wilsonville's Concerns - I-5 to 99W Connector Project Page 3 of 3 Blvd near tl:e 1 p, Braided Ram7 and Cedar HiiIs Surma Of t Center -f Initial Concept y - oncep , on t oec con Q aNER 1 ® " Braided Cm Road SY d a ROMP collector- istributor l evard and D htultnah B°ut • 5 and 1.5 North E Ramps TeriWittrg drawings=, ~ : • ~ zts hese:SChe , ~*3 I T C.e, resent eXpe rep traic• tCo Rap er • d►rect~onak • Dt actua t ar~d aaectioa m s- 1~ me~ © C, Direr y~ve%°i7i+ S _ I eO OR 111 in ~ move . urat►ons, i t;oR~d 15 at t 1 } ~ con ig design : A GBection Uoder s► Portland near Rocky Butte D. Direct Connect Ea 1.205 at 1.84 in SLL, EN RD i 1 Project 9W ~onnector ,~,t...; 1_ -ro t 0 + The Honorable David Wu July 15, 2008 U.S. House of Representatives 2338 Rayburn HOB Washington, DC 20515 RE: Washington County Hwy. 217 Earmark Change of Scope Request Dear Rep. Wu: The purpose of this correspondence is to seek your assistance in modifying the scope of our 2008 Hwy. 217: Beaverton-Hillsdale Highway to Allen Boulevard earmark. In 2007, you were instrumental in obtaining $735,000 for Washington County for an Environmental Assessment (EA) and an ODOT Interchange Area Management Plan (IAMP) for Hwy. 217: Beaverton-Hillsdale Highway to Allen Boulevard project. When combined with $411,300 in regional and local funds, we have a total of $1,146,300 to complete the proposed work activity on Hwy. 217. The original scope of work anticipated completing an EA that considered various strategies to better manage traffic flow on and off Hwy. 217 at the Beaverton-Hillsdale Highway and Allen Boulevard interchanges. A key strategy focused on the use of braided ramps to eliminate unsafe merge/weave conflicts. The preliminary estimate at the time of the earmark request was about $65 million. Subsequent ODOT work on the project identified this area as a flood zone causing substantial design changes and resulting in a cost estimate of over $200 million to $350 million. Given this increased cost and the shortage of State funds for modernization (i.e., roadway expansion) projects, ODOT and Washington County are interested in expanding the work scope on this project to review additional options, including ramp access restrictions in an expanded study area extending from the Walker Road interchange on the north to the Greenburg Road interchange on the south. Any strategies studied must include an analysis of impacts to the surrounding local road system. The main elements of the expanded scope include engineering and traffic data collection and review, travel demand modeling, evaluation of alternative system concepts and future conditions analysis. We propose to complete the project for an estimated $700,000 within nine (9) months of receiving a notice to proceed. Almost all of this work would be a normal part of an EA, leaving about $446,000 which should be sufficient to complete any remaining work on an EA and an IAMP. This work would be performed in coordination with representatives from Beaverton and Tigard. Thank you in advance for your consideration of this request. Please do not hesitate to contact Lawrence Odell at 503 846-3406 if you have questions or need additional information. Sincerely, Tom Brian Chairman Cc: Board of County Commissioners Kathy Lehtola, LUT Director Jason Tell, ODOT Region 1 Manager Cathy Wheatley From: Nick Wilson [Nick@atlas-la.com] Sent: Tuesday, July 22, 2008 1:13 PM To: Craig Dirksen (external2); Councilmail Councilmail Subject: RE: Congressman Wu Letter Attachments: image001.jpg Follow Up Flag: Follow up Flag Status: Completed Craig, Brian Moore was Tigard's liaison on the Hwy 217 study group. I wonder if we could get his comments. Nick Wilson Atlas Landscape Architecture 320 SW 6th Avenue, Ste. 300 Portland, OR 97204 (503) 224-5238 From: Craig Dirksen [mailto:craigdirksen@hotmail.com) Sent: Tuesday, July 22, 2008 1:09 PM To: Councilmail Subject: FW: Congressman Wu Letter Did everyone see this? I would appreciate your comments tonight if possible. cd Subject: Congressman Wu Letter Date: Mon, 21 Jul 2008 16:52:29 -0700 From: Kathy Lehtola@co.washington.or.us To: rdrake@ci.beaverton.or.us; craigd@ti arq dor.gov CC: Lawrence Odell@abco.washington.or.us Rob, Lawrence Odell talked with you about this concept a couple of months ago. The idea is for the Cities of Beaverton and Tigard to work closely with ODOT and WashCo to look at potential interim solutions for Hwy 217 based on the amount of money we have today and can reasonably get soon, not what we might possibly get in the more distant future. We received an earmark from Congressman Wu for $735,000 for studying a braided ramp between BH Hwy and Allen. That project alone would likely cost over $200M given today's ODOT estimates and wetlands, etc issues. So we want to broaden the scope of the money to see if we can get creative locally. So, here's the ask letter for Wu. Do you have any concerns with it, or ways to make it better? Craig, I don't think Lawrence has had a chance to visit with you about this concept. Do you have any problems or concerns with the concept? If you need more info, please call Lawrence Odell at 503-846-3406. We need to get Congressman Wu's approval to expand the scope of the earmark before we four jurisdictions can get to work. 1 Our computer systems have been up and down over the last few days. 1 will hope this gets to you both, and if Lawrence doesn't hear back from you in a few days, he'll follow up. Me...I'm going to San Diego to help my Mom celebrate her 94th birthday Saturday! Thanks, Kathy Keep your kids safer online with Windows Live Family Safety. Help protect your kids. 2 Update 7/22/08 Lake Oswego / Tigard IGA Tonight's briefing covers two areas, one is the IGA itself, and the other is the adoption process. IGA • Term, perpetual, various exit terms for each party. Should the entire IGA collapses LO is obligated to provide us access to 14 MGD in a manner yet to be determined. The agreement recognizes 2 phases; the first phase is to construct 32 MGD, of which Tigard will own 14. Phase 2 is for an additional 6 MGD, LO has first right to this capacity if they want it, but they pay for it. • Management: LO is the managing agency, budgeting, contracting, staffing by them. A Technical Committee (staff) and an Oversight Committee appointed by each Council, does not have to be a Councilor. A specific list of actions is included that needs approval of both City Councils, such as budget approval, substantial operational changes, property transactions , etc. (Section 3.6) • System Ownership: Tigard to buy into existing system components for $2.054 Million (subject to change based on updated appraisals). Buys an equitable interest in the existing LO system. As investments made and facilities are expanded Tenancy in Common agreements and deeds to be recorded. At the end of the project Tigard will own 14MGD of capacity in all aspects of the system and have tenancy in common agreements to the same on all real estate and improvements. • Permits /Water rights: Water rights will remain in the name of LO, pledged to the partnership. Permits will be obtained by LO, as managing agency. • O& M: LO the managing agency thru design, construction. The IGA will be reviewed after 3 years of operating the new facilities to consider changes. O& M costs will be based on water used, includes renewal and replacement reserves. • Leasing: Mandatory leasing of each others surplus capacity. • Service Area: For Tigard it's the current IWB boundary and areas 63 and 64. Expansion beyond that requires consent of LO, • Capital Costs: Currently Tigard's share is estimated to be $81 million thru the completion of Phase 1 (32mgd.) • Curtailment: LO's existing 16 MGD of capacity is not included in this agreement. Any curtailment that is caused by reduced water availability affecting this improvement will be shared equally between the parties. • Dispute Resolution: 3 step, concluding w/ binding arbitration. Legal issues: Following questions regarding who should be a signatory on the IGA the City Attorney has researched this and concluded COT is the appropriate signatory, not individual IWB members. Approval process: • IWB passed a resolution supporting the IGA on July 9th • King City passed a resolution of support on July 16th • City of Durham is considering July 22"d • TWD is considering on July 29th • Tigard City Council and LO Council both consider on August 5 • Signing Ceremony / Picnic on August 7th (awaiting conformation from LO) Questions? f' City of Tigard Memorandum To: Dennis Koellermeier From: Steve Martin Re: Rental of Schaltz House Date: July 17,2008 Consideration of the Schaltz house as a residential rental will hinder the future work on the house that is needed to bring the house up to code. After our consultant is done with the feasibility study on the house, we hoped to start work bringing the house up to code, with much of the lighter work being done by City staff. The more extensive structural work, and work that is more time consuming will be done by a contractor. In the draft study, the consultant has recommended that portions of the ceiling and wall finishes be removed to study the existing structure further. The possible ramification of those investigations is not yet known. The work that is known at this time includes removal and replacement of all the doors and door jambs on the west side of the main floor, from the outside door to the kitchen and bathroom doors. The kitchen counter needs to be adjusted in height and structure, and the appliances will need to be relocated. The main floor will need to be structurally enhanced with work on the cement foundation and beams under the floor. All the outside access areas, including the porches and basement entry will be repaired or replaced. The work that needs to be done on the house is not complicated or particularly extensive for this era of construction. However, the work does encompass most of the basement and main floor, and several different contractors, and City staff, will be accessing the house over a long period of time. We hope to start work as soon as September and have a contractor working on the house beginning in January. With this time frame of multiple work projects, and the limited egress to the house, including parking, it would be very uncomfortable for someone to live in the house while the work is being done. The limited access, use, and security of the house for possible tenants would hinder them and the work needed on the house. Most homeowners with this type of work being done on their personal homes would relocate during the work, or say afterward that they wish they had stayed somewhere else. Agenda Item No. Council Meeting of a COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Presentation Certificates of Appreciation for Lifesaving Efforts Prepared By. Bill Diclanson Dept Head Approval: ( Vl .l 1 1 ~ 0 City Mgr Approval: CAA ISSUE BEFORE THE COUNCIL Presentation of Certificates of Appreciation to Jeffrey Bays and Holly Rice. STAFF RECOMMENDATION N/A KEY FACTS AND INFORMATION SUMMARY JeffreyBays and Holly Rice assisted an Alzheimer's patient and likelysaved his life. The Police Department will prepare Certificates of Appreciation to be presented to Mr. Bays and Ms. Rice. OrBER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Promote and honor good citizenship in Tigard. ATTACHMENT LIST None. FISCAL NOTES N/A I:\Grywide\Council Packets\Packer 108\080722\Certificates of Appneciarion.doc Agenda Item # ZV Meeting Date JWy 22.2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Receive and File Modifications to Ti d's Emer Management Plan Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall the City Council receive and file modifications to Tigard's Emergency Management Plan? STAFF RECOMMENDATION Staff recommends the Council receive and file the modifications. KEY FACTS AND INFORMATION SUMMARY ■ In 1996 the City adopted a new Emergency Management Plan under Ordinance 96-32. • This ordinance: - Authorizes the Emergency Management Coordinator to revise and update the Plan in conjunction with the Emergency Committee. - Requires the Emergency Management Coordinator file Plan modifications with the City Council. ■ The modifications include changes to Section 1, "Administrative Overview," and the addition of a new section, Section 1 A, "Basic Emergency Operations Plan." ■ Changes to Section 1, "Administrative Overview," are summarized as follows: - The authority for the emergency management program was moved to Section 1 A. - The Mayor and City Council were added to the line of succession. - The definitions for the four phases of emergency management (preparedness, mitigation, response and recovery) were moved to Section 1 A - The Hazard Analysis is has been replaced by Tigard's Natural Hazard Mitigation Plan Addendum adopted by the Council on June 10, 2008. ■ Section 1 A, "Basic Emergency Operations Plan," is a new addition to the Emergency Management Plan. This section outlines Tigard's approach to emergency response and short-term, all-hazard recovery operations and provides general guidance for activities that support those operations. The primary audience for Tigard's Basic Plan includes elected officials, department heads and senior staff members, emergency management staff, leaders of local volunteer organizations that support emergency operations and others who may participate in emergency response efforts. This section of the plan is not confidential and will be posted on the City's web site under the emergency management link. ■ The modifications are National Incident Management System (NIMS) compliant and the general content of the Plan supports Washington County's Emergency Operation Basic Plan. OTHER ALTERNATIVES CONSIDERED Ordinance No. 96-32 requires modifications to Tigard's Emergency Management Plan be filed with the City Council. The Council would need to provide staff with direction in the event it wishes to take some sort of action other than receiving and filing these modifications. CITY COUNCIL GOALS Goal 2 - Complete the update and begin the implementation of the Comprehensive Plan. These modifications were developed in conjunction with Chapter 5, "Hazards," of the Comprehensive Plan. ATTACHMENT LIST 1. Section 1, "Administrative Overview," from Tigard's Emergency Management Plan 2. Section 1 A, "Basic Emergency Operations Plan," from Tigard's Emergency Management Plan FISCAL NOTES There is no cost associated with receiving and filing these modifications. Modifications to Tigard's Emergency Management Plan were developed in-house by existing staff. SECTION 1 Attachment 1 ADMINSTRATIVE OVERVIEW I. PREFACE - HOW TO USE THIS PLAN This plan describes Tigard's philosophy, organizational structure, and operational functions for management of emergencies and disasters. While no plan can replace the experience, common sense and sound good judgment of emergency response personnel, executive staff department and division heads, and other decision makers, this Emergency Management Plan, hereafter referred to as "plan," does provide a framework to guide the City of Tigard's effort to mitigate, prepare for, respond to, and recover from major emergencies or disasters. This plan describes the roles and responsibilities of critical department/divisions and emergency responders in the City of Tigard. It sets forth or refers to general policies a strategy, and documents the guidelines and agreements that have been reached in order to integrate all emergency response systems into a program for comprehensive emergency management. The plan is divided into seven (7) major sections: Section 1 - Administrative Overview of the Basic Plan This section provides an introduction to the plan, legal authority, reference material concerning local hazards, responsibilities for planning activities, and plan distribution information. Section 1A - Basic Emergency Operations Plan This section defines Tigard's approach to emergency response and short-term recovery operations and provides general guidance for activities that support those operations. The plan describes Tigard's organic emergency response disciplines and assigns responsibilities for various emergency functions. Section 2 - Common Management Functions This section is the response or operational portion of the plan. In it can be found specific information and guidelines for those emergency activities which may be common to all emergencies. Section 3 - Hazard Specific Plans This section addresses activities and requirements which are hazard- or city-specific. Section 4 - Resource Lists This section provides reference information describing where City of Tigard officials can obtain resources during a major emergency or disaster. Section 5 - Call Lists This section provides emergency telephone numbers for city responders. Section 6 - Vital Services This section identifies critical facilities and essential city services. -1- SECTION 1 ADMINSTRATIVE OVERVIEW II. PLAN DEVELOPMENT An Emergency Committee shall be responsible for the development and periodic review and updating of this Emergency Management Plan. This planning group shall consist of designated representatives of the City Manager's office, the Police Department, and the Public Works Department. The City Manager's office shall appoint a chairperson to this committee and assist in obtaining review by the Fire Chief (Tualatin Valley Fire & Rescue), the Washington County Office of Emergency Management, the City's Executive Staff, and the City Attorney. The CityManager shall appoint an EmergencyProgram Coordinator in keeping with the requirements of ORS 401.305. The Emergency Management Coordinator shall take responsibilityto regularly exercise the plan and update the plan as necessary. III. POLICY STATEMENTS A. Line of Succession A line of succession is necessary to;,ensure, the continuity of city government during an emergency. ) A flow chart which shows tle-,••lirie of: succession within the City of Tigard during an emergencyfollowsi Mayor..' Council President City Manager A Assistant City Manager/ Administration Director Police Chief A Public Works Director Community Development Director Finance/ Information Technology Director Library Director B. General Policy Statements 1. Essential city services will be maintained as long as conditions permit. See listing of essential city services in Section 6. -2- SECTION 1 ADMINSTRATIVE OVERVIEW 2. An emergency will require prompt and effective response recovery and maintenance operations by city staff, disaster relief agencies, volunteer organizations, and the private sector. 3. Environmental, technological, and civil emergencies may be of such magnitude and severity that county, state, and federal assistance is required. 4. Tualatin Valley Fire and Rescue (TVF&R), the agency providing fire services within the City of Tigard, will be considered a department within the city for emergency planning and response purposes with limitations. TVF&R shall retain all legal and financial responsibilities as a separate entity. 5. County and state support of city emergency operations will be based on the principle of self-help. The city will utilize available local and mutual aid resources prior to requesting assistance from Washington County. 6. City resources shall be allocated first to situations within the city limits, second to agencies requesting mutual aid per agreement, for situations that may have an affect on Tigard, for example, Tigard Water District boundaries, then to other agencies requesting mutual aid per agreement. The City of Tigard, through a separate intergovernmental agreement, is the water provider for the Cities of Durham, King City, and the Tigard Water District; therefore, water resources shall be allocated to these areas. 7. Access to emergency services shall not be denied on the grounds of race, color, national origin, sex, age, disability, marital status or religion. 8. Emergency response often requires decisions to be made quickly under adverse conditions. Decisions are made based on information available to the on-scene Incident Commander and which appear reasonable at the time. Following an incident an After Incident Review will occur. 9. The Emergency Alert System (EAS) will be accessed through Washington County. 10. The City of Tigard will., when possible, give consideration to the possibilities for hazard mitigation when reviewing and adopting regulations and ordinances. In addition, the city will provide public education to assist the citizens in reducing the exposure to hazards in accordance with Tigard's Natural Hazard Mitigation Plan Addendum. 11. City departments involved in emergency response shall retain their identity and autonomy during a declared State of Emergency. Each hazard identified within this plan has one department identified as "lead agency," tasked with planning for that hazard in all phases and all activity levels. This does not preclude the use of a unified command approach to incident management, or the assumption of command by the City Administrator if such actions are appropriate. -3- SECTION 1 ADMINSTRATIVE OVERVIEW Tyne of Hazard Lead Agency City Support Hazardous Materials /Radiological TVF&R Police, Public Works Civil Disorder & Terrorism Police Public Works Major Fire TVF&R Police Major Gasoline/Food Shortage Public Works Police Weather (ice, wind, & snow storm) Public Works Police Search & Rescue Police Public Works Nuclear Attack/Fallout EM/TVF&R Police Utility Failure Public Works Police Flood Public Works Police Earthquake Public Works Police Volcanic Eruption Public Works Police Transportation/Industrial TVF&R/Police Public Works Health Epidemic County Health Police 12. The City Manager has the ultimate authority and responsibility for the direction and control of city resources during an emergency. On a day-to-day basis, this authority is delegated to the Police and Public Works Departments. Tualatin Valley Fire & Rescue has the power to establish control of an emergency incident through the on-scene Incident Command System (ICS) structure. Washington County Department of Health and Human Services is delegated direction and control during health epidemic emergencies. The City Manager may reassume the duties of overall Incident Command, if in his\her judgment emergency response will be enhanced by this action. Operational control of the scene shall remain with the lead agency. For details about the Public Information Officer and its position roles and responsibility, please refer to Section 2-e. 13. Responsibility for coordination of emergency activities with County, and private organizations has been delegated to the Emergency Management Coordinator and the Liaison Officer. 14. When, in the judgment of the on-scene Incident Commander through the Emergency Management Coordinator or their designee, a Major Incident exists within the City of Tigard and there is not sufficient time for the City Council to convene or the Mayor or City Manager to be reached, the Emergency Management Coordinator or designee shall declare a State of Emergency. Reasonable effort will be made under the circumstances to contact the City Council, Mayor, and City Manager to review and ratify the incident that has been declared a State of Emergency by the Incident Commander. All contacts and attempts to contact these officials will be documented. The emergency declared by the Incident Commander, Mayor or City Manager shall authorize specific emergency powers and shall exist for the period set forth in the declaration, but shall not exceed two weeks. The State of Emergency may be extended by the City Council for additional periods of time as necessary. IV. TRAINING AND EXERCISE Mandated training and exercises are needed to examine and maintain the effectiveness of this plan. These preparedness activities ensure that the operational concepts outlined -4- SECTION 1 ADMINSTRATIVE OVERVIEW are sound, and that personnel are adequately trained to carry out necessary functions in times of a major emergency. In addition, such training and exercise will provide a basis for the updating and revision of this plan and for the identification of inadequate resources. Training and exercises will be evaluated by participants and observers, and specific elements of the plan changed as indicated. City departments and agencies shall support emergency management by allowing selected personnel to participate in ongoing disaster training and education programs as well as annual exercises of this plan. V. PLAN REVIEW CYCLE The following plan review cycle will be followed by the Police Department, Public Works Department, and the City Administration to ensure the entire plan is reviewed bi-annually. The Emergency Committee is responsible for coordinating this review, with the assistance of the Emergency Program Manager and other subject matter experts as necessary. Odd Years: Administrative Overview Emergency Management Organization Alert and Warning and Communications Evacuation, Public Information Resource Management, and Sheltering and Mass Care Reporting, State of Emergency Declaration, Damage Assessment, and Recovery Even Years: Resource Lists and Health Epidemic Earthquake and Volcano Flood and Nuclear Attack/Fallout Fire and Civil Disorder/Terrorism Hazardous Materials and Transportation Weather and Resource Shortages Section 5 - Call Lists are to be updated on a continual basis by each city department. VI. DISTRIBUTION LIST The following positions, personnel or agencies have copies of the Tigard Emergency Management Plan excluding the resource and call lists: Washington County Emergency Management -5- SECTION 1 ADMINSTRATIVE OVERVIEW Oregon Emergency Management City Administrator Emergency Management Organization Members Tualatin Valley Fire and Rescue (1`VF&R) Tigard Executive Staff Members TVF&R Fire Station Located in Tigard, Progress, and King City Washington County Consolidated Communications Agency Emergency Operations Center (10 copies) Mayor and City Council Tigard Public Library L\PW\Emergency Management MUEM Admin\EOC SOP\Section 1 Admin Overview.doc -6- Attachment 2 City of Tigard BASIC EMERGENCY OPERATIONS PLAN SECTION 1 A I. PURPOSE This plan outlines Tigard's approach to emergency response and short-term recovery operations and provides general guidance for activities that support those operations. The plan describes Tigard's organic emergency response disciplines and assigns responsibilities for various emergency functions. This plan also provides a framework for more specific functional sections that describe responsibilities for the conduct of various emergency tasks. The primary audience for this plan includes elected officials, department heads and their senior staff members, emergency management staff, leaders of local volunteer organizations that support emergency operations and others who may participate in emergency response efforts. II. SITUATION AND ASSUMPTIONS A. Situation L Tigard is exposed to many hazards. Whether naturally occurring or man-made, all have the potential for disrupting the community, causing casualties and/or damaging property and the environment. These hazards are identified and discussed in Tigard's Hazard Analysis. 2. A major disaster can occur at any time. In many cases, public warning and implementation of increased readiness measures may be possible. However, some emergencies will occur with little or no warning. 3. Tigard is geographically and demographically diverse. The city is located in Washington County in northwestern Oregon. The city has grown steadily since its incorporation in 1961, and has an area today of 11.71 square miles. It is centrally located in the Portland metropolitan region, located 10 miles southwest of downtown Portland and adjacent to Portland's southwestern border and the cities of Beaverton, Tualatin, King City, Lake Oswego, and Durham. The city has low-lying areas as well as some mountainous rural forest area. Each can provide its own challenges to disaster response. Demographically, the city is made up of several diverse populations that vary according the urban settings, ethnic and linguistic backgrounds (including many who speak little or no English), economic means, educational background, special needs, and age to name but a few. 4. Oregon law requires Tigard's government to establish an emergency management plan to prepare the city for a disaster. Oregon Revised Statutes (Chapter 401.305) state, "...each city may, establish an emergency management point which shall be directly responsible to the executive officer or governing body of the county or city." At a minimum, the city is required to coordinate emergency planning activities including writing an emergency plan, Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 1 of 24 GATigard Basic Plan 072208.doc managing and maintaining emergency operating facilities, and establishing an Incident Command System (ICS) within the frame work of the National Incident Management System (NIMS) for management of a coordinated response. 5. To fulfill the requirements of ORS 401 and to be prepared to respond to disaster, Tigard needs an organized structure and operational plan to manage city resources and information. 6. The citizens of Tigard reasonably expect that the city will plan for, and be prepared to respond to, major emergencies and disasters of all types. 7. Tigard is one of the larger jurisdictions in Washington County with multiple departments. Some departments have first responder staff and provide services to unincorporated areas. Other departments, including Community Development, Administration, and the Library provide services to the entire city. 8. Tigard is served by other agencies that provide resources necessary to respond to emergencies of all types. Not all of these resources are located in Tigard. Some of these resources provided by these agencies and non-government organizations include: • County Law Enforcement • Fire Districts (fire, hazmat, emergency medical services (EMS) • Washington County Consolidated Communications Agency (9-1-1) • Special Teams • Mobile Response Teams (LE) • Technical Rescue (Fire) • Hazardous Materials Team (Fire) • Hospitals • American Red Cross • Public and Private Utilities • Private Ambulance B. Assumptions L Tigard will continue to be exposed to the impact of all hazards including those described in the Tigard's Hazard Analysis as well as other hazards that may develop in the future. The Hazard Analysis can be referenced in Tigard's Natural Hazard Mitigation Plan Addendum adopted in June 2008. 2. Tigard will have sufficient staff, facilities, and disaster resources to implement this plan and its sections. Outside assistance will be available in most, but not all, emergencies affecting the city. In some instances, outside assistance will not be available, and in other cases will take considerable time to arrive. 3. Federal support will be forthcoming via the disaster declaration process and other processes outlined in federal law. The response of some federal agencies and resources, such as the Federal Bureau of Investigation, will be almost immediate; however, most will arrive on a more protracted time line ranging from 48 - 72 hours, or even longer for some events. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 2 of 24 GATigard Basic Plan 072208.doc 4. Tigard will have adequate on-hand communication resources to provide at least the minimum level of communication necessary to respond to a disaster. 5. Should a regional event take place, a regional Emergency Operations Center (EOC) may be established to coordinate public information, limited resource allocation, and policy decisions. Tigard will deploy select staff to those locations to support the effort. III. CONCEPT OF OPERATIONS A. Explanation of Terms L Acronyms and Abbreviations ARC American Red Cross BCC Board of County Commissioners CC City Council CFR Code of Federal Regulations CWS Clean Water Services DOC Department Operations Center ECC Emergency Coordination Center EOC Emergency Operations Center EMAC Emergency Management Assistance Compact EMS Emergency Medical Services EPI Emergency Public Information FBI Federal Bureau of Investigation FEMA Federal Emergency Management Agency FOC Fire Operations Center Hazmat Hazardous Material(s) IC Incident Commander ICP Incident Command Post ICS Incident Command System JIC Joint Information Center JIS Joint Information System JFO Joint Field Office LE Law Enforcement LUT Land Use and Transportation NRP National Response Plan NIMS National Incident Management System OCEM Office of Consolidated Emergency Management OSHA Occupational Health and Safety Administration PIO Public Information Officer SOPS Standard Operating Procedures WCCCA Washington County Consolidated Communications Agency Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 3 of 24 GATigard Basic Plan 072208.doc 2. Definitions Department Operations Center (DOC) - Specially equipped facility from which department staff exercises tactical direction and control and coordinate resources and information in an emergency situation. If the EOC is activated, a DOC holds a subordinate position in the allocation of resources and management of information citywide. Disaster Operations - A public safety incident response and resource management protocol implemented by the Washington County Consolidated Communications Agency (WCCCA) when centralized communications are not functioning (i.e., no 9-1-1 phone system and no 800 MHz radio system). Emergency Operations Center (EOC) - Specially equipped facility from which assigned city staff exercises strategic direction and control and coordinates resources and information in an emergency situation. Incident - As used in this plan, this term is intended to describe a range of emergency situations from routine to catastrophic. Incident Command System (ICS) - System designed to effectively integrate resources from different responding departments and/or augmented agencies into a temporary emergency organization that can expand and contract with the magnitude of the incident and the resources on hand. Joint Information Center (JIC) - A physical location where public information staff involved in incident management activities can co-locate to manage critical emergency information, crisis communications, and public affairs functions. Joint Information System (JIS) - The method of operating during an incident that allows multiple Public Information Officers (PIOs) to coordinate information and integrate messages to avoid confusing the public. It provides an organized, integrated, and coordinated mechanism for providing information from a variety of sources and agencies to the public during an emergency. A JIS does not require responding PIOs to be co-located. Hazard Analysis - A document, Tigard's Natural Hazard Mitigation Plan Addendum, published separately from this plan that identifies and assesses the local hazards that have affected or possess the potential to adversely affect public health and safety, public or private property, or the environment. Hazardous Material (Hazmat) - A substance in a quantity, or form, posing a risk to health, safety, and/or property when manufactured, stored, or transported. It may be toxic, corrosive, flammable, reactive, an irritant, or a strong sensitizer and pose a threat to health and the environment when improperly managed. Incidents of National Significance - Those high-impact incidents that require a coordinated and effective response by an appropriate combination of federal, state, local, Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 4 of 24 G:\Tigud Basic Plan 072208.doc tribal, private-sector, and nongovernmental entities in order to save lives, minimize damage, and provide the basis for long-term community recovery and mitigation activities. Major Emergency Operations - A public safety incident response and resource management protocol implemented by WCCCA when resource demand exceeds system capacity and incident prioritization is necessary, but centralized communication is operational. Multi-Agency Coordinating System (MACS) - A combination of resources that are integrated into a common framework for coordinating and supporting incident management activities. MACS may be required for large or wide-scale emergencies that require high-level resource management or information management. The Washington County EOC is a type of MACS. Mutual Aid Agreements - Arrangements between governments or organizations, either public or private, for reciprocal aid and assistance during emergencies where the resources of a single jurisdiction or organization are insufficient, or inappropriate, for the tasks that must be performed to control the situation. Standard Operating Procedures (SOPs) or Standard Operating Guidelines (SOGs) - Approved methods for accomplishing a task or set of tasks. SON and SOGs are typically prepared at the department or agency level. B. General The City of Tigard has a responsibility to protect public health and safety and preserve property and the environment from the effects of hazardous events. It has the primary role in preparing for and responding to emergencies that affect the city at large. Tigard is responsible for organizing, training, and equipping city emergency responders and emergency management personnel, providing appropriate emergency facilities, providing suitable warning and communications systems, and coordinating for emergency services not provided by the city. State and federal governments offer programs that provide some assistance with portions of these responsibilities. To meet ICS responsibilities, Tigard has established an emergency program that is both integrated (employs the resources of government, organized volunteer groups, and businesses) and comprehensive (addresses mitigation, preparedness, response, and recovery). This response and short-term recovery plan is one element of that program. This plan addresses general functions that may need to be performed during any emergency and includes sections for specific types of incidents. Departments and/or divisions tasked in this plan are expected to develop and keep current standard operating procedures that describe how emergency tasks will be performed. Departments and/or divisions are charged with ensuring that the training and equipment necessary for an appropriate response are in place. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 5 of 24 GATigard Basic Plan 072208.doc This plan is based upon the concept that many of the same personnel and material resources used for day-to-day activities will be employed during emergencies. Because personnel and equipment resources are finite, some routine functions that do not contribute directly to management of an emergency may be suspended for the duration of the emergency. The personnel, equipment, and supplies that would normally be required for those functions may be redirected to accomplish emergency tasks. It is impossible for government to do everything that is required to protect the lives and property of its citizens. Citizens have the responsibility to prepare themselves and their families to cope with emergencies. Tigard will assist its citizens in carrying out this responsibility by providing emergency public information and instructions during and following emergencies. C. Phases ofEmergency Management Mitigation - Actions carried out before, during, and after an emergency or disaster that are intended to reduce the degree of risk or vulnerability to hazards. Mitigation is not addressed in this plan but can be referenced in Tigard's Natural Hazard Mitigation Plan Addendum. Preparedness - Activities designed to help save lives and minimize damage by preparing people and organizations to respond appropriately when a disaster or other emergency occurs. Preparedness is not addressed in this plan. Response - Activities taken during and immediately after an actual incident which are intended to reduce injuries and loss of life, limit property damage, and stabilize the situation. Recovery- Activities taken after an incident to restore critical infrastructure and services in the impacted area to pre-existing or better condition. Recovery is normally divided into short-term restoration and long-term recovery components. Restoration returns vital life support systems to at least minimum operating standards. This plan addresses response and short-term recovery operations only. D. Levels ofEmergency Operations 1. Routine Operations - Daily activities, including incidents such as burglaries and road closures, which are routine in nature and managed by department and/or agency field resources without the need for higher level coordination. Routine operations are defined but not addressed in this plan. • Resource management is handled internally. • Information management is handled internally. • Command management is handled internally. • Policy coordination is handled internally with no major issues. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 6 of 24 GATigard Basic Plan 072208.doc 2. Minor/Expanded Incident- A fairly common incident that may be large in scale or scope and involve multiple sites and/or disciplines but which can still be managed with existing department/agency resources. Examples include a winter storm with multiple road closures or a hazardous materials spill requiring an evacuation of a limited area. A higher level of management and coordination is typically- required. A local emergency may be declared. Characteristics include: • A limited area and/or impacts a limited population. • Evacuation or in-place sheltering typically limited to the immediate area of the incident and for limited duration. • Warning and public instructions are provided in the immediate area, not community-wide, other than to avoid the area. • One or two local response departments acting under an incident commander. • Limited external assistance from other local response agencies or contractors. • Activation of the city message center to provide emergency information and recommended actions to the public. • Resource management typically requires coordination at a Department Operations Center (DOC) level and may require coordination at the Emergency Operations Center (EOC) level. • Information management typically requires coordination at a DOC level and may require coordination at the EOC level. • Command management typically requires coordination at a DOC level and may require coordination at the EOC level. • Policy coordination may be required at departmental or city level to deal with a few major issues. 3. Manor Incident- An uncommon incident that is typically large in scale and scope and which requires outside assistance, such as a major flood or moderate earthquake. Centralization of a department's /agency's incident management and coordination activities is required. Local emergencies (city and county) will be declared as appropriate and a state emergency may also be declared. A Presidential Disaster Declaration may be requested. Some major incidents may also be designated Incidents of National Significance. Characteristics include: • Affects a large area, significant population, and/or important facilities. • May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations, possibly for extended durations. • May require community-wide warning and public instructions. • May require activation of the city message center to provide emergency information and recommended actions to the public. • Requires a sizable multi-agency response operating under one or more incident commanders. • May require external assistance from other local response agencies, contractors, and limited assistance from state or federal agencies. • Resource management requires coordination at the EOC level. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 7 of 24 GATigard Basic Plan 072208.doc • Information management requires coordination at the EOC level.. • Command management requires coordination at the EOC level. • Policy coordination is required at the city and county level to deal with many major issues. • In addition, DOCs, a Joint Field Office, a Joint Information Center, and perhaps a regional EOC will likely be activated to deal with resource, information, and command management. 4. Disaster/Catastrophic Incident- A very rare incident that is broad in scope, complexity, and potentially lasting impact and which significantly reduces the government's ability to help itself or others, such as a subduction zone earthquake. Outside assistance is clearly needed and extraordinary incident management and coordination measures are required. Local and state emergencies will be declared and a Presidential Disaster Declaration will likely be requested. All Catastrophic Incidents will be Incidents of National Significance. Characteristics include: • Affects a large area, a sizable population, and/or important facilities. • May require implementation of large-scale evacuation or in-place sheltering and implementation of temporary shelter and mass care operations. • Requires community-wide warning and public instructions. • Requires activation of the city message center to provide emergency information and recommended actions to the public. • Requires a response by all local response agencies operating under one or more incident commanders. • Requires significant external assistance from other local response agencies, contractors, and extensive state or federal assistance. • The Emergency Operations Center (EOC) will be activated to provide strategic guidance and direction, provide emergency information to the public, coordinate state and federal support, and coordinate resource support for emergency operations. • Resource management requires coordination at the EOC level. • Information management requires coordination at the EOC level. • Command management requires coordination at the EOC level. • Policy coordination is required at the city and county level or above to deal with many major issues. • In addition, DOCs, a Joint Field Office, a Joint Information Center, possibly a regional EOC, and the State Emergency Coordination Center (ECC) will be activated to deal with resource, information, and command management. E. Response Components L Initial Response First responders and others are charged with many functions. Initial response functions are the responsibility of individual departments and are discussed here only to provide an understanding for how those actions fit into the broader structure of the City Emergency Management Plan. It is the intent of this plan to discuss the response actions required at the Department Operations Center level and up. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 8 of 24 GATigard Basic Plan 072208.doc When required, the first responder to arrive at the scene of an emergency situation will implement the Incident Command System (ICS) and serve as the Incident Commander until relieved by competent authority. The Incident Commander will provide an assessment of the situation, identify response resources required, and manage the on-scene response. 2. Department Operations Center (DOC) Operations A DOC is generally responsible for managing department resources during an incident when a higher level of coordination is needed. Additional responsibilities are listed under Section IV of this Plan: Organization and Assignment of Responsibilities. 3. Emergency Operations Center (EOCLOperations The EOC is generally responsible for coordinating public information, resource allocation decisions, and policy decisions on a citywide basis in support of the DOCs. Additional responsibilities are listed under Section IV of this Plan: Organization and Assignment of Responsibilities. 4. Message Center The city message center is responsible for providing information to the public about incident activity, impacts, and available resources. It also serves as a point to receive public offers of assistance for volunteers and goods. F. Levels of Coordination From Single Resources to Emergency Q erations Center (KOQ/ Department Operations Center (DOCK -Single resources which are not a part of an existing on-scene Incident Command organization will communicate situation and resource information directly with the EOC/DOC. From Incident Command Post (ICP) to DOCs and EOC- The on-scene Incident Commander will manage on-scene response from the ICP. The EOC or supporting DOC will provide tactical support for on-scene activities. The on-scene Incident Commander shall provide periodic situation updates to the supporting DOC or the EOC. Emergency operations with different objectives may be conducted in multiple jurisdictions or at geographically separated scenes within the city. In this instance, more than one on-scene Incident Command operation may be established. Should this occur, it is important that the allocation of resources to specific field operations be coordinated through the DOCs and EOC. DOC to DOC- Information and resource needs will be coordinated between DOCs as necessary to most effectively manage the incident. However, once the EOC is activated, information and resource needs will also be coordinated with the EOC. DOC to EOC- The EOC will coordinate with the DOCs and the on-scene Incident Commanders for optimal use of resources, external resource and technical support, researching problems, providing information to senior managers, gaining information Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 9 of 24 GATigard Basic Plan 072208.doc essential to allow the EOC to develop strategic goals for coordinating and disseminating emergency public information, and performing other tasks to support on-scene operations. DOC to External- Situation and resource information will be coordinated between DOCs and city, utility, and other EOCs prior to activation of the county EOC. EOC to County- The EOC will coordinate external situation and resource information and requests, formulation of strategic goals, public information, policy decisions, and arranging for technical support with the county EOC. Couno~ EOC to State - The county EOC will prepare local declarations to be submitted by the Board of County Commissioners to the state. The EOC will coordinate resource needs with the state for all DOCs and agency EOCs in the county. The county EOC will also provide routine situation updates to the state. County EOC to Regional EOC (IfActivated) -The EOC will coordinate strategic information, resource management, and policy guidance with the regional EOC. City EOC to Policy Group -The city EOC will brief the Policy Group and make recommendations, request strategic guidance and priorities, and coordinate funding. G. Activation Levels Depending on the size and scope of the incident and the amount of coordination required, a partial or full activation of the Emergency Operations Center (EOC) or a Department Operations Center (DOC) will be called for. The EOC/DOC will be activated at a level necessary to carry out the tasks that must be performed. 1. Partial- This is a limited activation of the EOC or DOCs and is typically used for establishing specific functions without activating the entire response organization. 2. Full - A full activation of the city EOC and/or DOCs will be implemented during all major and disaster/ catastrophic incidents and for some expanded incidents. It will be based on the resource management, information coordination, and notification requirements of the incident. For full activations, all members of shift one and shift two EOC response teams will be activated. These response teams are composed of pre-designated functional area representatives from city departments and divisions. Since a DOC is tactical, a DOC will be activated by the affected department based on the needs for coordination of field resources. 3. Expanded Dispatch at Washington County Consolidated Communications Agency (WCCCA) - Tualatin Fire and Rescue operate an expanded dispatch function which provides a structure and procedure for optimizing fire/rescue resource management during large incidents and major emergencies when demand for fire resources exceeds system capacity and incident prioritization may be necessary, but Fire Operations Center (FOC) or EOC activation is not needed. Expanded dispatch is located at WCCCA and is supported by Hillsboro and Tualatin Valley Fire and Rescue Incident Management Teams. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 10 of 24 GATigard Basic Plan 072208.doc H. Flexibility inApplication For some types of emergencies, a specific incident scene may not exist in the initial response phase and the EOC may accomplish initial response actions such as mobilizing resources and issuing precautionary warning to the public. As the potential threat becomes clearer and a specific impact site, or sites, is identified, an Incident Command Post (ICP) may be established and tactical control of the response transitioned to an Incident Commander at the scene. Such situations may include an ice storm or winter storm. In these and other situations, it is imperative to maintain flexibility and determine the best method for accomplishing the mission. Some situations may be better coordinated by combining various EOCs and DOCs, e.g., for a relatively small emergency with a single department focus where resources are needed to assist the DOC. L Activation Authority The authority to activate the city Emergency Operations Center (EOC) resides with the Mayor, the City Manager, the Police Chief, Public Works Director, the Emergency Management Coordinator, or their designees. The authority to activate a Department Operations Center (DOC) resides with the Chief of Police or the Public Works Director or their designee. On-scene Incident Commanders (ICs) can request activation of the EOC or a DOC if, in their judgment, the situation warrants activation. Authorization for activation of the EOC should be approved by one of the authorized persons listed above if time and circumstances permit. J. Notification of Staff Emergency management will monitor developing or occurring hazardous incidents, evaluate the need for activation of the Emergency Operations Center (EOC) or Department Operations Center (DOCs), confer with department representatives, and make notifications for EOC activation. EOC staff will be notified as described in the EOC Emergency Alert Roster. Emergency management will alert the City Manager and appropriate department heads of developing and occurring hazardous incidents. K. Resources Management 1. City Resources - City resources will be managed by an on-scene Incident Commander, a DOC, or the Emergency Operations Center (EOC). The city EOC will provide strategic direction for all city resources and will provide tactical direction to resources not assigned to the Public Works Department or Police Department, or an on-scene Incident Commander. Resources from those elements of city government will be tactically managed by their respective Department Operations Centers (DOCs) if activated. The city EOC will also Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 11 of 24 GATigard Basic Plan 072208.doc serve as the clearinghouse for resource requests from local responders, coordinate with other responding organizations, and arrange for state and federal resource support if warranted. 2. Local Resources - Tigard will first use its own resources to respond to emergencies, purchasing supplies and equipment if necessary, and request assistance if those resources are insufficient. If additional resources are required, the city will: • Request resources available pursuant to existing mutual aid agreements. However, if limited mutual aid resources exist for demands in the county, the County Emergency Operations Center (EOC) will suspend mutual aid requests and begin strategic management of resources countywide. • Request assistance from volunteer groups or agencies. • Request assistance from industry or individuals who have resources needed to deal with the emergency when external agencies respond to an emergency within the city's jurisdiction, they will be expected to conform to the guidance and direction provided by the on-scene Incident Commander. 3. Emergent Volunteers - It is expected that emergent volunteers will seek to assist the public in any disaster. Information on emergent volunteers will be directed to the city Volunteer/Donations Unit Leader (VDUL) will collect and disseminated specifics to the appropriate department and other agencies for best utilization of their skills. 4. State, Federal,, and Other Assistance - If local resources are inadequate to deal with an emergency, the city will contact the county for support and the county EOC will request assistance from the State of Oregon. Cities must request assistance from the county before the county may make the request for state assistance on the cities' behalf using the declaration of emergency process described in Section 5 below. State assistance furnished to local governments is intended to supplement local resources and not substitute for such resources, including mutual aid resources, equipment purchases or leases, or resources covered by emergency service contracts. If resources required to control an emergency are not available within the state, the Governor may request assistance from states signatory to the Emergency Management Assistance Compact, or from the Federal Government through the Federal Emergency Management Agency (FEMA). FEMA has the primary responsibility for coordinating federal disaster assistance. 5. Emergency Powers - Washington County Code Chapter 8.36 authorizes the Board of County Commissioners to declare an emergency and establish certain emergency authorities. For large scale disasters, a Presidential declaration of "emergency" or "major disaster" via the Robert T. Stafford Emergency Relief and Disaster Assistance Act, Public Law 93-288, as amended, allows for federal assistance to the impacted area. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 12 of 24 GATigard Basic Plan 072208.doc For major and catastrophic incidents, including Incidents of National Significance for which a Presidential declaration has-been issued, federal agencies may be requested through the state and mobilized to provide assistance to the state and Washington County pursuant to the National Response Plan (NRP). For any Emergency Operations Center (EOC) activation, the EOC will notify Oregon Emergency Response System (OERS) and receive an incident number. County code authorizes the Board of County Commissioners to require mandatory evacuations. State law gives law enforcement the authority to issue and enforce mandatory evacuation orders where it is needed. Other emergency officials may recommend evacuation of threatened or stricken areas. L. Information Management 1. Department Operations Center (DOC) Level - Department Public Information Officers (PIO's) will collect, analyze, develop, and release timely, accurate, and important, department-level public information with the IC's approval to the public and media, e.g., road closure information. 2. Emergency Operations Center (EOC) Level- When the EOC is activated, city PIO's will collect, analyze, develop, coordinate, and release timely, accurate, and important public information with the IC's approval to the public and media. Coordination of media releases will be made with DOCs, EOCs, FOC's, and the regional EOC if activated. 3. Toint Information System , IS,~ - If this function is needed to assist Public Information Officers (PIOs) in the performance of their tasks, Washington County will support a JIS to collect, coordinate, and disseminate timely, accurate, and approved public information messages. A JIS may be managed at the county EOC, regional EOC if activated, or a location near the impacted area. M. Policy Coordination Tigard's Policy Group normally includes the Police Chief, the City Manager, City Council, and all department heads. Based on the extent of a disaster, expansion of this group may be expanded to include elected and appointed officials from other affected agencies. Major policy issues affecting the county are decided by this group and coordinated with the Incident Commander in the EOC. N. National Incident Management System (NIMS) Compliance Tigard has adopted the NIMS framework and Incident Command System (ICS) as the method by which it will manage incidents that arise in the city. In addition, Tigard will manage preplanned (recurring/ special) events in accordance with ICS organizational structures, doctrine, and procedures, as defined in NIMS. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 13 of 24 GATigard Basic Plan 072208.doc IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. City Council - The City Council is the chief legal, fiscal, and political body of the city. By law and tradition, this arm of government is responsible for the general safety and well being of the citizens and for policy decision-making. 2. Policy Group - The Policy Group is referred to in this plan as a single body and includes the Chief of Police, the City Manager, City Council, and all department heads or their designees. Based on the extent of a disaster, this group may be expanded to include elected and appointed officials from other affected agencies. The members of the group include both elected and appointed executives with certain legal responsibilities. Major policy issues affecting the city or the county are decided by this group and coordinated with the Incident Commander in the EOC. 3. Emergency perations Center (EOQ - The city EOC is the primary facility for management of city, and oversight of citywide, activities and coordination. It establishes strategic goals for city and citywide activities, manages resources and information, and coordinates with the County and other outside agencies. 4. Ioint Information System fS) - The county EOC includes a public information process. When incident demands require, the emergency public information function, as defined earlier in this plan, can be expanded into a JIS. PIOs from multiple agencies and jurisdictions work together to provide information on the incident and recommended actions for public benefit. 5. Message Center- A facility established by the EOC to provide information to the public about incident activity, impacts, and available resources. It also serves as a point to receive public offers of assistance for volunteers and goods. 6. Department Operations Center (DOC) - Larger field responder departments maintain a DOC that has a focus on tactical management of department-owned and -controlled resources. The DOCs work in concert with the city EOC for overall management of city resources. 7. Field Responders - Personnel from the Police or Public Works Departments who are concerned with immediate field action such as: situation assessment (tactical), saving lives and property, stabilizing the incident, and reporting in accordance with their standard operation procedures. Other field responders include city personnel assigned to an incident by the EOC, a DOC, or a field commander who support the damage assessment process, investigation, client support, or other response or restoration activities. 8. Departments - Individual departments are an integral part of the emergency organization. While some department staff members are responders, the remainder of department staff focuses on support of these first responders and/or on the continuity of Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 14 of 24 GATigwd Basic Plan 072208.doc services they provide to the public. Organizationally, they are a component that provides support and communication for responders. B. Responsibilities 7. City Council (CCU - The major functions of the CC are to provide policy level guidance to the Incident Commander, impose necessary restrictions, and make high level decisions that provide input for strategic goals. The CC is briefed by the Policy Group and Incident Commander or the Liaison on daily activities. When appropriate, the CC will declare a local emergency and request a Governor's emergency declaration through the county. During a declared emergency, they have authority to establish spending authorities and establish exemptions to existing law. They also have responsibility to ensure essential information is communicated to the public. 2. PolicE Group - The Policy Group provides strategic guidance, ensures financial accounting, provides strategic resource management guidance to the EOC/DOC ICs, coordinates departmental support to incident command organizations, and oversees continuity of government operations. 3. EmergencK 0perations Center (EOQ - The EOC is established as a location from which city officials can receive information pertaining to an incident and from which they can provide direction, coordination, and support to emergency operations. The EOC is staffed by city personnel and others who are assigned to specific positions within the EOC's ICS organizational structure. EOC staff will provide information and recommendations to the Incident Commander to help determine a course of action to respond to, contain, control, and recover from an emergency. General responsibilities include: • Receive emergency warnings and disseminate warnings to the public. • Provide emergency information and instructions to the general public and private institutions, business, industry, and disaster relief organizations. • Coordinate public information collection and dissemination. • Coordinate command decisions and prioritization of response activities. • Collect, collate, display, and assess situation reports. • Coordinate and disseminate situation and resource status information to the DOC, city EOC, regional EOC if activated, and state Emergency Coordination Center (ECC). • Analyze information and process it into usable and relevant intelligence to assist with command decisions. • Set strategic goals for city and citywide actions. • Develop tactical objectives for department actions where those departments are not represented by a DOC. • Provide resource support to DOC's and other local agencies. • Coordinate the initial damage assessment process citywide. • Organize and implement large-scale evacuation. • Organize and implement mass shelter and arrangements for evacuees. • Request assistance from the county, state and other external sources. • Prioritize resource allocations. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 15 of 24 GATigard Basic Plan 072208.doc • Receive requests for assistance and emergency information from the public. • Establish guidelines for the ordering of, use of, and release of resources to meet emergency needs. • Document incident activity. • Track costs. • Establish and maintain contact with: County and state agencies Federal agencies Private agencies that assist in emergency operations General public, business, industry, community organizations, and disaster relief agencies 4. Joint Information System aIS) - The JIS coordinates public information with agencies involved in an incident and local media and coordinates dignitary and Very Important Persons (VIP) visits with the county administrative office. The JIS may be located in a single joint Information Center. 5. Message Center- The message center receives information released from the Emergency Operations Center Public Information Officer (PIO) staff, notifies the same of any information issues, provides incident activity/impacts and available resources information to the public, and serves as the initial point of entry for public offers of assistance. 6. Department Operations Center (DOCK - Individual DOC responsibilities include: • Provide departmental resource support for on-scene operations. • Establish tactical objectives for department actions. • Maintain tactical control of department resources not assigned to an on-scene Incident Commander. • Coordinate with mutual aid response agencies. • Coordinate resource allocation between emergency operations and normal day-to-day activities. • Provide situation and resource status information to the EOC if the EOC is activated. • Coordinate public information collection and dissemination. • Coordinate command decisions and prioritization of response protocols. • Document staff time and costs for incident activities. Z All Departments All departments within Tigard have responsibility for emergency functions in addition to their routine duties. Each department is responsible for developing and maintaining procedures to implement their emergency functions. All city departments have the following common responsibilities: • Develop alert and notification procedures for department personnel. • Develop operating guidelines to implement assigned duties specified by this plan. • Track incident-related costs incurred by the department. • Establish internal lines of succession of authority. • Ensure that vehicles and other equipment are equipped and ready, in accordance with Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 16 of 24 GATigard Basic Plan 072208.doc existing Standard Operating Procedures (SOPS). • Identify critical functions and develop procedures for maintaining and/or reestablishing services provided to the public and other county departments. • Assign personnel to the Emergency Operations Center (EOC) as charged by this plan. • Develop and implement procedures for the protection of vital records, materials, and facilities. • Promote family preparedness among employees. • Ensure key staff completes any National Incident Management System (NIMS) required training. • Ensure department plans and SOPs incorporate NIMS components, principles, and policies. • Allow staff time for preparedness training and participation in exercises. 8. Specific Responsibilities bvDepartment In addition to these common responsibilities, each department has assigned response functions that are generally related to that department's day-to-day activities. Some departments may share response functions with other departments. Community Development • Support community recovery through block grant and other emergency focused development funds. City Administrative Office • Ensure continuity of city administration. • Support county role in alert and warning of the public. • Ensure continuity of government. • Coordinate dignitary/Very Important Person (VIP) visits with the joint Information Center QIC). • Provide necessary direction, guidance, and support to the EOC and city government. • Ensure accurate financial records are maintained. • Assign incident commanders and ensures the city follows NIMS ICS. • Coordinate accurate, timely public information messages with the JIC/JIS. • Conduct financial damage assessment of buildings. • Forecast economic impacts on city revenues impacts. City Council • Support city administration. • Ensure continuity of government with the City Administrative Office. • Support EOC management. • Manage legal programs and policies. • Coordinate the declaration process. • Approve (where necessary) public information messages. • Advise the Policy Group and County Board of Commissioners on legal authorities and limitations. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 17 of 24 GATigard Basic Plan 072208.doc Public Works (PW) • Coordinate damage assessment of city facilities, roads and bridges. • Coordinate building safety inspections. • Support dignitary/VIP coordination with the JIC and City Administrative Office. • Coordinate engineering/construction of city roads. • Coordinate maintenance and repair of roads and bridges. • Support evacuation operations with the Police Department (PD). • Support hazardous materials response with fire. • Support heavy rescue with fire, and PD. • Support PD with traffic and access control. • Support public information messages with the JIC/JIS. • Support transportation needs with the PD. • Coordinate utility response with utility providers, fire, PD, and emergency management. • Coordinate solid waste and debris management with the county. • Coordinate road status information with the EOC, when activated emergency management. • Coordinate policy development and implementation with the City Administrative Office. • Support alert and warning of the public with the PD, the City Administrative Office, and the county as appropriate. • Coordinate communications with WCCCA. • Coordinate direction and control with the City Administrative Office, appropriate department heads, and elected officials. • Support environmental services with LUT. • Coordinate EOC management. • Support public information dissemination. • Support transportation with LUT and ODOT. • Support utility response and reconstruction with LUT and utility providers. Police Department • Coordinate alert and warning of the public with support from the City Administrative Office and emergency management. • Support damage assessment. • Support dignitary/VIP coordination with the JIC/JIS and the City Administrative Office. • Support emergency medical with fire and EMS. • Coordinate evacuation and shelter-in-place operations with support from fire and PW. • Support hazardous materials response with fire. • Coordinate law enforcement with support from county Sheriffs Office. • Coordinate missing person's locator activities. • Support mass fatality operations. • Support public information with the JIC/JIS and the City Administrative Office. • Support rural search and rescue operations. • Support transportation needs with PW and county Support Services and LUT. • Coordinate intelligence investigation information activities with other law enforcement agencies. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 18 of 24 GATigard Basic Plan 072208.doc WCCCA • Coordinate communications with PD, Fire, emergency management and Washington County Amateur Radio Service (ARES). • Support communications with the city EOC, DOCs, and other EOCs, when activated. V. DIRECTION AND CONTROL A. General The City Council is responsible for providing policy guidance, financial support, and coordination for disaster response and recovery operations and providing critical information to the public. The City Manager will provide overall guidance to the response and short-term recovery activities for the city. The Police Chief will provide overall direction to the city's incident-related law enforcement operations and will coordinate those activities with the City Manager and Policy Group. The Police Chief, Public Works Director and department heads retain administrative and operational control over their employees and equipment unless they are operationally assigned to the EOC or a field Incident Commander. Each department and division is responsible for having its own operating procedures to be followed during response and short-term recovery operations, but interagency procedures, such as a common communications protocol, may be adopted to facilitate a coordinated effort. Pre-designated Tigard Emergency Operations Center (EOC) Incident Commanders (ICs) will manage the EOC and assigned resources. Similarly, pre- designated city Department Operations Center (DOC) Incident Commanders will manage their respective DOCs and assigned resources. An on-scene Incident Commander, assisted by staff sufficient for the tasks to be performed, will manage resources assigned to the incident. If city resources are insufficient or inappropriate to deal with an incident, the city may request assistance from other jurisdictions, organized volunteer groups, and/or the state through the county EOC. B. Emergency Facilities L Incident Command Post- Except when an emergency threatens, but has not yet occurred, and those situations where there is no specific incident site (such as a severe winter storm or area wide utility outage), an Incident Command Post or command posts will be established in the vicinity of the incident site(s). As noted, the on-scene Incident Commanders (IC) will be responsible for directing the emergency response and managing resources at the incident scene. 2. Emergen - Aerations Center (HOC) -When incident activity demands, the city will activate the EOC. Pre-designated representatives of several departments and agencies assigned emergency functions in this plan will staff the EOC. EOC operations are addressed in the EOC SOG. An alternate EOC will be used if the primary EOC becomes unusable. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 19 of 24 GATigard Basic Plan 072208.doc 3. Department Operations Centers (DOC) -When incident activity demands, departments with DOCs will activate their DOC. Pre-designated representatives of those departments will staff their respective DOC. DOC operations are addressed in their perspective DOC SOG. 4. Message Center- The message center will be activated whenever necessary to provide incident information, suggest available resources when needed, and receive offers of help from the public. Initially, it will be staffed by pre-designated personnel with plans to hand over staffing to an existing volunteer group for a protracted event. C. Line of Succession , If for any reason a quorum of the City Council is unable to convene after reasonable efforts have been made, staff identified in Section 1 has delegated authority, in the order listed, to declare an emergency and to exercise all of the authority of the Council, as referenced in Section 1 Administrative Overview. The line of succession for the Police and Public Works Departments and other city departments will be in accordance with internal procedures. VI. ADMINISTRATION AND SUPPORT A. Agreements and Contracts Should local resources prove to be inadequate during an incident, requests for assistance will be made to other local jurisdictions, other agencies, and industry in accordance with existing mutual-aid agreements, contracts, and agreements and contracts concluded during the incident. Such assistance may include equipment, supplies, or personnel. All agreements will be entered into by authorized officials and should be in writing whenever possible. Agreements and contracts should identify the local officials authorized to request assistance pursuant to those documents. B. Reports 1. Hazardous Materials Spill Reporting- If Tigard is responsible for a release of hazardous materials of a type or quantity that must be reported to state and federal agencies, the department or agency responsible for the spill will make the required report. If the party responsible for a reportable spill cannot be located, the on-scene Incident Commander will ensure that the required report(s) are made. 2. Initial Emergencyyeport - This short, verbal report should be prepared and transmitted by the Emergency Operations Center (EOC) to Oregon Emergency Response System (OERS) when an on-going emergency incident appears likely to worsen and assistance may be needed from other local governments or the state. 3. Initial Damage Assessment (IDA) - Anytime a request for state assistance is contemplated, an Initial Damage Assessment is coordinated by the Emergency Operations Center. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 20 of 24 GATigard Basic Plan 072208.doc 4. Situation Report- A daily (or more frequent) situation report should be prepared and distributed by the Emergency Operations Center during major emergencies or disasters. 5. Other Reports - Several other reports covering specific functions are described in the sections to this plan. C. Records Tigard is responsible for establishing the administrative controls necessary to manage the expenditure of funds and to provide reasonable accountability and justification for expenditures made to support emergency operations. This shall be done in accordance with established fiscal policies and standard cost accounting procedures. Under state law, incident records are permanent. In the EOC and Department Operations Center (DOCs), the Documentation Unit in the Planning Section is responsible for compiling that information. D. Activity Logs The Incident Command Post and the EOC/DOCs will maintain accurate logs (ICS 214) of key response activities, including: • Activation or deactivation of emergency facilities. • Emergency notifications to local and county governments and to state and federal agencies. • Request for emergency declarations. • Significant changes in the emergency. • Major commitments of resources or requests for additional resources from external sources. • Issuance of protective action recommendations to the public. • Evacuations. • Mass casualties. • Containment or termination of the incident. • Dispatch logs (DOCs only). E. Incident Costs All departments and divisions participating in the response will maintain detailed records of their costs for emergency operations to include: • Personnel costs, including overtime and food costs. • Equipment operations cost. • Costs for leased or rented equipment. • Costs for contract services to support emergency operations. • Costs of specialized supplies expended for emergency operations. • Costs for personnel and equipment obtained through mutual aid or other agreement. • Costs of providing support to outside resources (e.g. county, state and/or federal teams). Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 21 of 24 GATigard Basic Plan 072208.doc These records may be used to recover costs from the responsible party or insurers or as a basis for requesting financial assistance for certain allowable response and recovery costs from the county, state and/or the federal government. F. Preservation of Records In order to continue normal government operations during and following an incident, vital records must be protected. These include legal documents as well as property and tax records. The principal causes of damage to records are fire and water. All departments have responsibility for protection and preservation of records vital to continuity of government operations. Essential records will be protected accordingly. G. Consumer Protection Consumer complaints regarding alleged unfair or illegal business practices might occur in the aftermath of a disaster. Such complaints will be referred to City Council. H. Post-Incident and Exercise Review The Emergency Management Coordinator is responsible for organizing and conducting a critique following the conclusion of any incident involving EOC activation. The critique will entail both written and verbal input from appropriate participants as reference in Part VI Section 1 Administrative Overview. VII. PLAN DEVELOPMENT AND MAINTENANCE A. Plan Development The Emergency Management Office is responsible for developing and maintaining the Emergency Operations Plan, certain functional sections and hazard specific sections. Departments are responsible for developing and maintaining other elements of the plan as spelled out in the response and recovery sections. B. Review The Emergency Operations Plan and its sections will be reviewed bi-annually as referenced in Part V Section 1 Administrative Overview. The Emergency Management Coordinator is responsible for coordinating the review process. C. Update This plan will be updated based upon deficiencies identified during actual incidents and exercises and when changes in hazards, resources, capabilities, processes, or organization occur. Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 22 of 24 GATigud Basic Plan 072208.doc The Emergency Operations Plan must be revised or updated by a formal change at least every five years. Responsibility for revising or updating the Emergency Operations Plan is assigned to the Emergency Management Coordinator. Revised plan documents will be provided to plan holders. VIII. AUTHORITIES AND REFERENCES This plan applies to, and has been approved by, the Tigard City Council who had identified the Public Works Department as the lead agency in the emergency management organization. Tigard's Emergency Management Coordinator has been given the authority and responsibility for the day-to-day organization, administration, and operations of the emergency management program for the City of Tigard. The organizational and operational concepts set forth in this plan are promulgated under the following authorities: Federal • Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 U.S.C. 5121 • Federal Civil Defense Act of 1950, Public Law 81-950 as amended • The Disaster Relief Act of 1974, Public Law 93-288 as amended • Emergency Planning and Community Right-to-Know Act, 42 USC Chapters 116 • Code of Federal Regulations, Emergency Management and Assistance, 44 CFR • Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120 • Homeland Security Act of 2002. • National Incident Management System (NIMS). • National Response Plan. • Federal Radiological Emergency Response Plan. • National Oil and Hazardous Substances Pollution Contingency Plan. State • Oregon Revised Statutes, Chapter 131, Procedure in Criminal Matters Generally • Oregon Revised Statutes, Chapter 401, Emergency Services and Communications • Oregon Revised Statutes, Chapter 431, Administration of Health Laws • Oregon Revised Statutes, Chapter 433, Public Health and Safety • Oregon Revised Statutes, Chapter 476, Protection from Fire (Contains Emergency Conflagration Act) County • Washington County Ordinance 235, Ordinance Providing Procedures for Declaration of Emergency • Washington County Code Chapter 8.36 • Washington County Resolution and Order 84-219 Emergency Management Functions • Washington County Resolution and Order 95-56 Emergency Management Functions • Washington County Resolution and Order 05-150 Adopting NIMS Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 23 of 24 GATigard Basic Plan 072208.doc • OCEM Intergovernmental Agreement Local • ORS 401.305 Emergency Management Agency of City Tigard Emergency Program • ORS 401.315 City Authorized to Incur Obligations for Emergency Services • ORS 401.325 Emergency Management Agency Appropriations: Tax Levy • ORS 401.335 Temporary Housing for Disaster Victims: Political Sub-Divisions Authority • City of Tigard Ordinance 96-38 Adopting New Emergency Management Plan • City Resolution 05-58 Adopting National Incident Management System and Incident Command System Basic Emergency Operations Plan Section 1 A - Updated 6/6/08 Page 24 of 24 GATigard Basic Plan 072208.doe Agenda Item # V, -3. a- ' Meeting Date July 22, 2008 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Consider the Purchase of Four New Pa 1 Vehicles--", Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: _ ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the LCRB approve the purchase of four new patrol vehicles? STAFF RECOMMENDATION Staff recommends purchasing the vehicles. KEY FACTS AND INFORMATION SUMMARY ■ For operational, financial, and safety reasons, the City of Tigard follows a vehicle replacement schedule based on industry standards regarding length of service, and maintenance and repair costs. ■ Based upon this schedule, there are a total of four patrol vehicles due to be replaced this fiscal year. ■ The vehicles will be purchased through the State of Oregon contract, thus assuring competitive pricing and saving the City the cost and time of preparing a solicitation. OTHER ALTERNATIVES CONSIDERED The LCRB could choose not to purchase the vehicles and could direct staff on how to proceed with vehicle purchases. CITY COUNCIL GOALS None ATTACHMENT LIST None FISCAL NOTES Assuming the patrol vehicles are ordered by July 26, 2008, the cost of each patrol vehicle will be $22,669 for a total purchase price of $90,676. The cost will increase by $2,100 per vehicle as of July 27, 2008. If approved, staff intends to place the order immediately to avoid the price increase. There is $100,000 in the FY '08/'09 budget for this purchase. Agenda Item # V-3, 4 Meeting Date July 22, 2008 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title A ward of Contract for Stabilization of a Creek Bank near the 108"' Ave/Durham Road Intersection Prepared By: Vannie Nguyen Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the Local Contract Review Board approve the contract award for stabilization of a creek bank near the 108`h Ave/Durham Road Intersection? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve a contract award to Kamph Construction in the amount of $64,407.00 and authorize an additional amount of $ 6,441 to be reserved for contingencies and applied as needed as the project goes through construction. The total amount committed to the project is therefore $70,848. KEY FACTS AND INFORMATION SUMMARY • This project stabilizes an undermined creek bank that causes failure of a portion of a. keystone retaining wall and exposure of an existing sanitary sewer pipe near the intersection of 108`h Ave and Durham Road. The undermining is due to the ldgh stream'flow outfaliing from a 36-inch culvert, under. Durham Road, which is not aligned properly with the center of. the creek. • Creek bank stabilization includes construction of two rock buttresses at the culvert outlet and at a point further downstream to reduce the continuous scouring and erosion of the bank. It also involves repair of the retaining wall and placement of crushed rock at the bottom of the creek to dissipate the stream's energy. • The completed project is expected to create a permanent solution to the structural degradation of the existing retaining wall, to protect the existing sanitary sewer, and to reduce or eliminate any further erosion of the bank. • The project was advertised for bids on June 24, 2008 in the Daily Journal of Commerce and on June 26, 2008 in the Times. Addendum No. 1 was issued on July, 2008 to provide bidders with a permit issued by the Corps of Engineers. The agency could not send out the permit in time for the bid advertisement. The bid results are: Kamph Construction McMinnville, OR $64,407.00 Elting Northwest, Inc Clackamas, OR $76,080.00 CR Woods Trucking, Inc Sherwood, OR $79,850.00 Conway Construction Co Ridgefield, WA $87,800.00 Rutan Construction, In Hillsboro, OR $103,723.33 BCI Construction, Inc Portland, OR $116,895.00 Parsons Excavating, Inc Tualatin, OR $149,505.00 Anderson Earth, Inc Portland, OR $150,326.00 DaNeal Construction, Inc Wilsonville, OR $174,575.00 Crestview Construction, Inc Portland, OR $252,935.00 Engineer's Estimate Range $84,000 to $97,000 • Kamph Construction, Inc submitted the lowest responsive bid of $64,407.00. Staff has reviewed the bid and has determined that the bid prices for each construction item are appropriate and complete. Staff recommends approval of the contract award to this lowest responsive and responsible bidder. • Upon Council approval of the contract and after a Notice to Proceed has been issued, Kamph Construction will have 45 calendar days to complete the work. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS The project does not directly address Council goals. However, it implements necessary repairs and improvements of existing public facilities, which, if left unattended, will undermine Durham Road and could put a new apartment complex at the top of the creek bank at risk. ATTACHMENT LIST Project map FISCAL.NOTES The amount of $100,000 has. been approved in the FY2008-09, CIP :Storm Draihage,Fund. The atnoimt is sufficient to award a construction contract of $64,407.00 and provide a contingency amount of $6,441.00 for a total project commitment of $70,848. v~ SM 9 T ARY CREEK " AMEN TRIBV TION EcTION SLOPE uNN A~I~-~-IZA INTERS VEIOURHAM ROAD t AR THE 1OSTH A SITE NE GREG'ON W M. SECTION 15T2S) R1W, CITY OF' I NE Al4 OF ) A/4 OF NE 1j TO BE SUPPLEMENTED NE pRUPOSED PROJECT STANDARDS PLANS FOR TIGARD DESIGN , ~CtNtf t BY THE CITY OF }998 ~WAMR©AD pATED JULY SW i YY . :Ji• - .J - t. tcz of dwacNTMti) vv+' / y, + . •ttc° ~mucns"°E`NES /(./..rJ~Sa'{ ...L.)+ t: ,l ` ~ _t r- s ' ( r r 00 j s .f ea• , 1 (16805 SW 108TH AVE) I LL r taa*aaa ir•:.+` ' i ENGWEERlW."'ANi b/t •en m9s mo N°a'' a iJ115 9TT~ aitEN11M: dpryr No IKa ~S p 952'~~N or° Y S FAX: nCpV g$2'°;r' inoo•,°iv •r reem~`ii2-air) °r 'AWN ,po~R in:NaamNaa~° r f * ac fi R a/~ a WtM>t! d.wa wsrr eE ~°u'~-j.ts C~t i~E(IGA7ES Mddt•catEW+ my tam . ra+ unu cws ~iYsm`.rtie s u•• M ma"° uNerasvvt etrv~uNN ttv~vt°~ 1.aM•aWa Mgdt•cw « M^ 8••t)ag e•p3 Va++c•w Eee. van•++d u't aes.ess.rera 553.EE1 e5eb Agenda Item # V. 3 • C Meeting Date Tuly 22, 2008 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Award of Contract for Pavement Maintenance under the FY 2008-09 Pavement Major Maintenance Program -~Phase I Prepared By: Vannie Nguuyen -Dept Head Approval: City 1\2gr Approval: : P ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the Local Contract Review Board approve the contract award for Pavement Maintenance under the FY 2008- 09 Pavement Major Maintenance Program - Phase I? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve a contract award to Brix Paving in the amount of $582,118.70 and authorize an additional amount of $58,000 to be reserved for contingencies and applied as • needed as the project goes through construction. The total amount committed to the project is therefore $640,118.70. KEY FACTS AND INFORMATION SUMMARY • The yearly Pavement Major Maintenance Program (PMMP) has proven to be successful in protecting the City's investment in the street infrastructure. The program involves minor and major maintenance techniques that generally include slurry seal and overlay. • The PMMP for FY 2008-09 is divided into three phases: Phase I, which is this project, is the installation of pavement overlay; Phase II is the reconstruction of 79`h Ave and the overlay of Hunziker St at the intersection with Hall Blvd; and Phase III is the application of slurry seal on numerous streets that start showing signs of pavement distress and deterioration. Bids for Phase I and Phase III were opened on July 1, 2008. This contract is for Phase I only. The lowest responsive bid submitted for Phase III was by Asphalt Maintenance. This Phase will not require Council approval of the contract as the bid of $48,756.10 is less than $75,000. Phase III will be performed and completed in August. • This project paves approximately 10,150 lineal feet or 1.9 miles of existing City streets including replacement of existing stripes. Phase I includes the following streets: - 87`h Ave (north of Pinebrook St) - 88`h Ave (north Pinebrook St) - 89`h Ave (north & south of Pinebrook St) - 92nd Ave (View Terrace to Inez St) - 93'd Ave (Inez to McDonald St) - 94`h Court (View Terrace to end) - Ashford St (east of 79`h to end) - Elrose Court (93`d Ave to end) - Mountain View Lane (400' west and 550' east of 93`d Ave) - Pinebrook St (89`h Ave to Hall Blvd) - Pinebrook Court (west of 89`h Ave) - View Terrace (110' west of 94`h Court to 92nd Ave) - Walnut St (Barrows Rd to Benish St) • Phase I was advertised forbids on June 17, 2008 in the Daily Journal of Commerce and on June 19, 2008 in the Times. Addendum No. 1 was issued on June 27, 2008 to clarify the locations of geotextile fabric, dig-out details, and work schedule. Bids were opened on July 1, 2008 at 2:00 pm and the bid results are: Brix Paving Tualatin, OR $582,118.70 (low bid) Knife River Portland, OR $605,223.55 KF Jacobsen Portland, OR $629.912.65 Eagle-Elsner Tigard, OR $639,412.50 Kodiak Pacific Tualatin, OR $678,678.00 Engineer's Estimate Range $580,000 to $670,000 • Brix Paving submitted the lowest responsive bid of $582,118.70. Staff has reviewed the bid and has determined that the bid prices for each construction item are appropriate and complete. Staff recommends approval of the contract award to this lowest responsive and responsible bidder. • Upon Council approval of the contract and after a Notice to Proceed has been issued, Brix Paving will have 90 days to complete the work. The contractor is required to finish the paving on Walnut Street by August 22, 2008 before public schools are open. The contractor is also required to perform the work for all streets during the day. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS "Pursue immediate low-cost projects to improve traffic flow". The Pavement overlay, which is one of the most cost effective methods of pavement preservation, improves traffic flow and enhances public safety. ATTACHMENT LIST Project location map FISCAL NOTES The amounts of $810,511 and $125,000 have been approved in the FY 2008-09 CIP Street Maintenance Fee Fund and the Gas Tax Fund respectively. The Street Maintenance Fee Fund will be utilized for rehabilitation of streets including reconstruction within the existing edges of pavement, if necessary. The Gas Tax Fund will provide funding for widening narrow travel lanes or constructing roadway shoulders while streets are being rehabilitated. The Gas Tax Fund will be used for the widening of 79"' Ave, which is the PMMP - Phase II. The budgeted amount of $810,511 from the Street Maintenance Fee Fund is sufficient to award a contract of $582,118.70 to Brix Paving and to provide a contingency amount of $58,000 for a total project commitment of $640,118.70. Rpt3RAM'PHASE ~ P R MA~NTENANG LAY AvEMENT MAJp AVER g-49 P G GpNGRETE FY 200 AgpHALTI C y~ sip £ aR"wS Er C g ` ~r cr m N W T CN N i ~ E~ 0 0 U MOUNTAIN 1~EM' W UV MOUNTAIN NE►~ a GREENSWARD LN AfARGA OR N 1 Q W 4 W 3} 3 R rn v ~ i N n U INEZ ST 5 INEZ ST -aOROOK INEZ ST CP g 4 N q Si 2 ST OOK p S J ors 2 a REIUNG S a-SLW p Np SCALE Agenda Item # y, / Meeting Date Tuly 22, 2008 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Acceptance of Smart Development Code Assistance from Department of Land Conservation and Development Prepared By: Sean Farrelly Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Should Council accept Smart Development Code Assistance from the Department of Land Conservation and Development to review the draft design code and create graphics? STAFF RECOMMENDATION Accept Smart Development Code Assistance. KEY FACTS AND INFORMATION SUMMARY The City is eligible to receive Smart Development Code Assistance from the Department of Land Conservation and Development. A planning and architecture consultant team would assist with the further development of Tigard's draft design standards and other code changes for Downtown Tigard, which have been developed over the past several months by staff and a citizen design subcommittee. The consultant contract is paid by the state. Council supported applying for this assistance in Resolution 07-59. The planning consultant would "audit" the draft language for its workability and for consistency with the rest of Tigard's Development Code, and recommend changes (if necessary). Later in the process, the architecture consultant would create graphics to illustrate standards, which is crucial in creating user friendly regulations for Downtown. The anticipated schedule is for the consultants to review the draft code in mid-August. Any recommended changes to the draft would be presented to the citizen design subcommittee for their approval. The public hearing process for the code amendments would then commence. Preliminary graphics for the code would be prepared prior to the Planning Commission public hearings, anticipated in November, 2008. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Goal 3: "Implement the Downtown Urban Renewal Plan." l:\L.RPLN\Council Materials\2008\7-22-08 AIS Code assistance.docx ATTACHMENT LIST None FISCAL NOTES The Code Assistance program does not require a local match, other than staff time to assist with the project. I:\LItPLN\Council Materials\2008\7-22-08 AIS Code assistance.docs 1-15 Agenda Item # Meeting Date July 22, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Adopt Memorandum of Agreement between Tigard Police Officers Association =OA) and the City of Tigard and authorize the City Manager to sign Prepared By: Sand Zodrow HR Dlr. ept Head Approval: City Mgr Approval: L/U ISSUE BEFORE THE COUNCIL Should the Council adopt the Memorandum of Agreement between TPOA and the City of Tigard? STAFF RECOMMENDATION Approve the Memorandum of Agreement and authorize the City Manager to sign KEY FACTS AND INFORMATION SUMMARY Under the current collective bargaining agreement between TPOA and the City, either party may reopen Article 29, WAGES for negotiations for fiscal year 2008-2009. TPOA served notice to the City that they wished to bargain. Upon meeting with TPOA, the City and the Association reached a tentative agreement on June 18, 2008. Under this tentative agreement the parties have agreed to a 3.1% cost of living adjustment effective July 1, 2008 plus a market adjustment for sworn and Community Service Officers as determined by the City Council with a minimum of 1%, and certain adjustments to the Certification/Education pay table to better reflect similar pay in competing jurisdictions. TPOA advised the City that their Association members ratified the tentative agreement on July Th. This matter is now being presented to Council for their approval and adoption. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS N/A ATTACHMENT LIST Memorandum of Agreement. FISCAL NOTES Total cost for the 2008-2009 COLA is approximately $119,589 /6F MEMORANDUM OF AGREEMENT The parties agree that effective July 1, 2008, +fie96&i whichever is later, the Certification/Education premium table set forth in Section 30.1 of the Agreement will be modified as follows: Sworn Personnel Deleted: BPST Premium PSS'1' Certification Educational Achievement . 4.25% Intermediate 6.25% Intermediate A.AJA.S. or equivalent hours 7.25% Advanced 8.75% Intermediate B.A.'B.S. CfV, tAx- ~ Advanced A.A./A.S. or equivalent hours 10% Advanced B.A.B.S. CttCA N` V Deleted: 2.5%... a.. Intermediate. . b...... A.AJA.S. or equiv. Hoursq r a.. Intemrediate A.AJA.S. o 3, or equiv. Hoursj _-M• ~ . . b.. Advanced. . 71 7.5%... ~ / Deleted: a Deleted:.. Advanced... A.AJA.S. V ( , ` VVV or equiv. hours9 ~ S~~,yt l C 5 Q ~ . r City of Tigard and TPOA - Expiration Date: June 30, 2009 37 i- Agenda Item # Meeting Date 7/22/08 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Ag a ide Recognizing Karen Gardner for 18 years of service as Tigard Senior Center Director Prepared y: Loreen Mills Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Should the Council formally recognize Karen Gardner's 18 years of service to the Tigard Senior Center? STAFF RECOMMENDATION Approve Resolution to recognize and thank Karen Gardner for her service to the Tigard community. KEY FACTS AND INFORMATION SUMMARY City Council requested staff prepare a resolution of appreciate for Karen Gardner for her service to the Tigard community. • Karen Gardner has submitted her resignation as the Tigard Senior Center Director effective 7/31/08 • Karen has worked for Loaves & Fishes as the Tigard Director for 18 years (8/1/90 through 7/31/08) • Karen is a master at connecting seniors and adult children of aging parents with the resources they need in the community and matching volunteers with meaningful opportunities to serve. • Council wishes to recognize & thank Karen for her selfless service • Loaves & Fishes will recruit for a new director over the next few months. The position will be filled with an interim appointment in the meantime. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS N/A ATTACHMENT LIST Resolution recognizing and thanking Karen Gardner FISCAL NOTES N/A Agenda Item # Meeting Date July 22, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Renaming SW Alpine View to SW Al ine View Drive JJh~ Prepared By: G Berry Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall City Council rename SW Alpine View to SW Alpine View Drive? STAFF RECOMMENDATION That City Council approve the attached ordinance renaming SW Alpine View to SW Alpine View Drive. KEY FACTS AND INFORMATION SUMMARY • The purpose of adding the Drive suffix is to comply with the County's uniform street identification system as required by Section 11.04.020 of the Washington County Code. The Drive suffix is one of eleven allowable. suffixes permitted by Section. 11.04.050. SW Alpine View passes through Hillshire Summit No. 2, Benchview Terrace and Alpine View subdivisions as shown on the attached map. The plats for these subdivisions name SW Alpine View without the required suffix. Requests have been received from Metro, Washington-County Consolidated Communication Agency, Washington County and others to add the Drive suffix to the street name. • State statute requires that the Planning Commission recommend to the Council to approve or disapprove the proposed renaming of a street. The City Council may then hold a public hearing and may approve an ordinance renaming the street or approve a resolution rejecting the proposed renaming. On June 2, 2008, the Planning Commission, by motion, recommended that City Council approve the proposed renaming. A proposed ordinance to approve the proposed street renaming and a proposed resolution to reject the proposed renaming are attached. • All affected owners were notified of the June 2, 2008, Planning Commission meeting and were requested to submit comments on the proposed name change. No comments have been received. The notice stated that if the renaming is approved, the Post Office will continue to deliver mail with or without the Drive suffix. Public notice of the hearing has been published as required by state statute. In addition, the affected owners have also been notified of the City Council public hearing. • If the name change is approved, street name signs will be replaced. OTHER ALTERNATIVES CONSIDERED That City Council reject the proposed renaming of SW Alpine View to SW Alpine View Drive by approving the attached resolution. CITY COUNCIL GOALS Promotes Council Goal No. 2, Implement the Comprehensive Plan, by coordinating public facility planning with public safety providers (law enforcement, fire safety, and emergency service providers) as required by Comprehensive Goal 7.1 Policy 3. ATTACHMENT LIST Attachment 1: Ordinance approving the proposed street renaming Attachment 2: Resolution rejecting the proposed street renaming Attachment 3: Notice to Owners Attachment 4: Map FISCAL NOTES Replacing street name signs is expected to cost $630 for materials and vehicle use. 1:\eng\2007.2008 ty ciplalpine view to alpine drive - name change\7-22.08 wuncil\7-22-08 alpine view aas.doc CITY OF TIGARD, OREGON TIGARD CITY COUNCIL L) RESOLUTION NO.08- f A RESOLUTION REJECTING THE PROPOSED RENAIMING SW ALPINE VIEW TO SW ALPINE VIEW DRIVE WHEREAS, Section 11.04.020 of the Washington County Code requires that streets within the City be named in accordance with the County's uniform system. Section 11.04.050 requires that all street names include a suffix selected from a list of allowable suffix and 17 WHEREAS, SW Alpine View passes through Hillshire Summit No. 2, Benchview Terrace and Alpine View Subdivisions; and WHEREAS, the recorded plats for these subdivisions do n t assign an allowable suffix to SW Alpine View; and WHEREAS, on June 2, 2008, the City of Tigard Planning Co ssion recommended that the City Council rename SW Alpine View to SW Alpine View Drive; and WHEREAS, notice of a public hearing on the proposed street rena • g was published pursuant to ORS 227.120; and WHEREAS, also in accordance with ORS 227.120, the City Council held a public hearing on the proposed street name change at the regular meeting of July 22, 2008. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: \ SECTION 1: The proposed renaming of SW Alpine View to SW Alpine View Drive as recommended by the Planning Commission is rejected. \ SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2008. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 08 - Page 1 Attachment 3 City of Tigard, Oregon • 13125 SW Hall Blvd. Tigard, OR 97223 June 27, 2008 lru To: Property Owners along SW Alpine View Subject: Renaming of SW Alpine View to SW Alpine View Drive SW Alpine View was originally intended to be named SW Alpine View Drive. However, the Drive suffix is not currently included in the street name. Local emergency and planning agencies have requested the City to change the name by adding the Drive suffix. The proposed name change will not affect your mail service. Deliveries will continue with or without the Drive suffix included in the address. In a letter dated May 12, 2008, you were notified that the proposed street renaming would be considered at the June 2, 2008, City of Tigard Planning Commission meeting. At that meeting, the Planning Commission recommended that City Council approve the proposed renaming. The City Council will consider approving the proposed renaming at its regular meeting on July 22, 2008, following a public hearing. Both oral and written testimony may be submitted at the hearing. If you wish to submit written comments in advance of the hearing, please submit by July 7, 2008. You may mail comments directly to the City Council at the address below or send them to me and I will ensure they are properly forwarded. Comments may also be sent to the address, e-mail address, FAX, or telephone number shown on the enclosed card. Please call if questions remain. Sincerely, ,,Pj.~jJ, Greg N. Berry, PE Project Engineer heng12007-2008 fy cipWipine view to alpine drive - name change%notice to owners.Aoc Phone: 503.639.4171 Fax: 503.684.7297 • . www.tigard-or.gov 9 TTY Relay: 503.684.2772 Impression antibourrage et a sechage rapide www.avery.com AVERY@ 5961"" Utilisez le gabarit 5961mc 1-800-GO-AVERY IJ 2S109AB02500 2S109AB03800 SCHAURES MARK T& MESHER BRENT J & 13560 SW ALPINE VIEW 13387 SW ALPINE VIEW TIGARD, OR97224 TIGARD, OR97224 2S109AB1490, 15000, 15200, 15300,15400, 15500, 2S109BA00100 15700, 15800,15900 CLARK STEVEN J & RANDALYN N TWH ALPINE VIEW 44 LLC 13656 SW ALPINE VIEW 10721 TREENA ST STE #200 TIGARD, OR97224 SAN DIEGO, CA92131 2S109BA00300 2S109BA00400 ISAAC ALFREDO A CREDIT PLOGHOFT MICHAEL & ANITA F 13647 SW ALPINE VIEW 13583 SW ALPINE VIEW TIGARD, OR97224 TIGARD, OR97224 2S109BA04000 2S109BA04100 HAGEN JONATHAN D & DENISE L LY NAM PHUOC & 13665 SW ALPINE VIEW 13689 SW ALPINE VIEW TIGARD, OR97224 TIGARD, OR97224 2S109BA04200 2S109BA04300 BADER RICHARD M & JERRE ANN DRENNEN WILLIAM FAMILY TRUST 13757 SW ALPINE VIEW DR 13791 SW ALPINE VIEW TIGARD, OR97224 TIGARD, OR97224 2S109BA05900 2S109BA06000 DALLMAN STEPHEN & LISA YAP KIM ONN & JANE TRS 13855 SW ALPINE VIEW 13866 SW ALPINE VIEW TIGARD, OR97224 TIGARD, OR97224 2S109BA06100 2S109BA06200 LIU LUCAS & BARGER GLENN E & STACY A 13832 SW ALPINE VIEW 13804 SW ALPINE VIEW TIGARD, OR97224 PORTLAND, OR97229 2S109BA08600 2S109BA08700 HOUSTON RENEE M TORSETH MORRIS H & 13720 SW ALPINE VIEW TER 13758 SW ALPINE VIEW TIGARD, OR97224 TIGARD, OR97224 2S109BA08800 WINSLETT LISA Y 13776 SW ALPINE WAY TIGARD, OR97224 S AHAV-09-008-1. -06S 31VIdW31®AAaAV ash wA96S OA+U3A worAaane-AWAA 6ul3ulAd aaaa a6pnw5 pue wef o..•".c " t 10 Mp,P VIctNt e View 1 amein Change to Q! _ AIPIne View c? l ; . v~ o TIN-.ID I,r, UHF ~ 4 , r ,:r ' ~1 _ - pey MU+` ALPINE vtE ~ coo COY > QT -.r sr Ar'' 1 r SEAN ~E ~ ~ ~ yy +~'~'l oft aw oft ;mow ~°`'~s+1s5NNa ~ • ♦.r'L rows¢g1C,PAAGIGd AP ~.'~-P101dOtB. i vetaPrnEni _ _...un'ttY OQ AGENDA ITEM No. 5 Date: July 22, 2008 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: CONDUCT A PUBLIC HEARING ON RENAMING SW ALPINE VIEW TO SW ALPINE VIEW DRIVE Due to Time Constraints City Council May Impose A Time Limit on Testimony i:\adm\greefthy councftcsignup\ph ordinanceAm 1 AGENDA ITEM No. 5 Date: July 22, 2008 PLEASE PRINT Pro onent - S eaking In Favor Opponent - (Speaking Against Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Agenda Item # Meeting Date July 22, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Second Quarter Council Goal Update Prepared By: Joanne Ben tson Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Second quarter informational update on 2008 City Council Goals. STAFF RECOMMENDATION Information only KEY FACTS AND INFORMATION SUMMARY Attached is a second quarter progress report on 2008 City Council goals. OTHER .ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST 1. Second Quarter Goal Report FISCAL NOTES N/A I:\ADM\City Council\Council Agenda Item Summaries\2008\2"d quarter goal AIS 080722.doc 2008 2"d Quarter Goal Update - spy ~N January 4th the City Council met to set its goals for the coming year. These goals 70CM--1 represent those items that the Council feels deserve special attention in the months ahead. The City will accomplish much more than what is listed here, but we identify these to be of particular importance to our residents. 1. Pursue opportunities to reduce traffic congestion in Tigard. • Pursue immediate low-cost projects to improve traffic flow. • Explore light rail on 99W. • Promote an access control study of 99W. • Support the I-5/99W connector project. • Continue state and regional advocacy for transportation improvements in Tigard. 2nd Quarter Update: Pursue immediate low-cost projects to improve traffic flow ■ School Zone flashing beacons have been ordered for the Fowler Middle School installation. These beacons are scheduled for installation by Public Works crews this summer before the start of school in September 2008. An order for similar equipment along Gaarde Street is in progress. The Gaarde Street installation will also happen prior to school opening in September 2008. ■ City staff and representatives from Region 1- Oregon Department of Transportation negotiated a contract with a consultant to update the Tigard Transportation System Plan (TSP). A significant part of the TSP will identify efforts to address traffic congestion and level of service issues within the City of Tigard. In addition, a contract has been negotiated with a consultant to complete a Pathway Connections Plan to provide walking alternatives to automobile travel. Both the TSP and the Pathway Connections Plan are funded the state's Transportation and Growth Management Program. ■ During this quarter, the city learned of Washington County's intent to close the Barrows Road Bridge. Subsequently, staff worked to inform Tigard's citizens of the County's proposal. This included articles in the Tigard Times and the Tigard Cityscape newsletter. In addition, the city posted information on its website and held meetings with the Tigard Committee for Citizen Involvement and CPO 4-B. Subsequently the city worked with Washington County to develop a traffic mitigation solution. This was followed by Mayor Dirksen meeting with Beaverton Mayor Rob Drake and county commission chair Tom Brian to discuss potential partnership solutions to the bridge closure. Council Goal Update 1 Explore Light rail on 99W ■ Long Range Planning staff has been at work coordinating with ODOT, Metro and TriMet regarding several transportation planning projects and processes that have potential to reduce traffic congestion. These include an update of the City Transportation System Plan (TSP); Pathway Connections Plan; long-range transit plan, and 2009-13 Metro Transportation Improvement Plan. Promote an access control study of 99W The Highway 99W Corridor Improvement and Management Plan will proceed through the adoption process this summer. ■ City staff is still considering implementation of an access management project (based on the Plan) from the I-5 interchange to either Dartmouth Street or to the Highway 217 interchange. The actual project limits will be determined based on the funding available and the cost estimate for the improvements. Project development will be initiated after the Plan is adopted. Support the I-5/99W connector project The Project Team representatives provided Council with a status report of the project on May 13, 2008. ■ The Alternatives Analysis was released for public review in mid June. The current plan is to select a preferred alternative with recommended corridor alignment this fall for adoption into Metro's Regional Transportation Plan, and subsequently into the transportation plans of local jurisdictions. Continue state and regional advocacy for transportation improvements in Tigard. ■ Jason Tell, ODOT Region 1 Manager, met with Council at the May 19, 2008 workshop meeting. Council requested his help in funding the Greenburg Road/Highway 99W/Main Street intersection improvements, but learned that ODOT does not have the funds to do so, now or in the foreseeable future. ■ Council asked members of the Oregon Transportation Commission to attend a future City Council meeting but the request was declined. However, the Chair of the State Transportation Commission did meet with Mayor Dirksen to discuss transportation deficiencies and needs in and around Tigard. ■ Staff and ODOT began an update of the Tigard TSP. The TSP is the primary means for a Metro area jurisdiction to identify specific transportation needs and programs in a context of overall regional requirements. ■ Staff regularly attended regional and state transportation meetings to seek resolution of Tigard's transportation issues and promote transit improvements in Tigard. These efforts also include promoting Light Rail on Barbur Blvd./Highway 99W. Council Goal Update 2 ■ At the April 22, 2008 meeting, Council directed the Planning Commission to formulate a legislative recommendation regarding adoption of the Tigard 99W Improvement and Management Plan. ■ Council hosted Metro Councilor Rex Burkholder and Metro staff on July 1, 2008 to discuss the implications of the new Regional Transportation Plan (RTP) on Tigard. 15` Quarter Update: Pursue immediate low-cost projects to improve traffic flow School zone flashing beacons and electronic speed signs are proposed in the FY 2008-09 Capital Improvement Program budget. The installation of flashing beacons for Fowler Middle School at Walnut and Tiedeman, Assembly of God school along Gaarde Street, and Metzger Elementary along Locust Street should greatly enhance traffic flow on streets adjacent to those three schools. The beacons will be set to flash during specific hours of the day, which will allow vehicles to move at the posted speed limits when the beacons are not flashing. Electronic speed signs should help keep speeds within allowable limits by informing motorists of their speeds as they move through these school zones. Explore light rail on 99W Long Range Planning staff has been working and coordinating with ODOT, Metro and TriMet regarding several transportation planning projects and processes that have potential to reduce traffic congestion. These include an update of the City Transportation System Plan (TSP); Pathway Connections Plan; long-range transit planning, and 2009-13 Metro Transportation Improvement Plan. Promote an access control study of 99W The preparation of access management plans for Highway 99W requires detailed examination of each driveway and intersecting street along the corridor. This work is expensive and is best performed as part of a larger project to construct improvements on the highway. The Highway 99W Corridor Improvement and Management Plan recommended aggressive access management along the highway corridor, especially in areas close to the I-5 and Highway 217 interchanges. It may be possible through improvement projects to develop access management plans for the most heavily traveled segment of Highway 99W from the I-5 interchange to the 99W overpass adjacent to downtown Tigard. There is $1.660 million available in federal funds, which was originally scheduled for widening of Greenburg Road between Tiedeman Avenue and Shady Lane. That project was cancelled because of the high overall cost ($5.0 million), and the funds were held in reserve to possibly be applied to a high priority project identified in the Highway 99W Plan. City staff is considering implementation of median recommendations starting from the I-5 interchange at the north end of the City, south along the highway corridor as far as the funding permits. Part of the project will include a detailed access management plan within the project limits. If the funding does not extend the project all the way to the 217 interchange, City staff will seek funds to extend access management plan development the rest of the way. Discussions will be initiated with ODOT (Oregon Department of Transportation) to identify potential funding sources for this work. The Hall/99W and Greenburg/99W/Main Street intersection projects both include access management plans within those project limits. Adoption of these plans by the City will enable enforcement as development occurs or projects are implemented along the north half of the highway within the City. Long Range Planning staff is planning to undertake a transportation needs analysis of the Tigard Triangle in association with the City TSP update. Also in early spring 2008, staff will bring the Tigard 99W Corridor Improvement and Management Plan to Council for it to consider directing the Planning Commission to hold Council Goal Update 3 public hearings to adopt its recommendations. Many of these directly address the congestion and safety issues on Highway 99W and impacts on adjoining streets and properties. Support the I-5/99W connector project Regional and local transportation plans have recognized the need for a major connection between 1-5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and 1-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro, and ODOT are jointly leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the Environmental Impact Statement (EIS) process, including obtaining a record of decision and federal authority to proceed toward construction. The City Engineer attends the Executive Management Team meetings as a non-voting, but fully participating member of the discussions at the meetings. Current Status: Project representatives provided a project overview at the Council meeting on June 26, 2007, then returned on August 21, 2007 for more detailed discussion on the range of corridor alternatives developed for the project. Since then, the project has progressed through elimination of certain infeasible alternatives, establishment of criteria for evaluation of remaining alternatives, and evaluation of those alternatives using the criteria established. The Project Team representatives will return on May 13, 2008 to provide a project status update on the findings of the alternatives evaluation and to answer any questions that Council may have. Following a public comment period this spring, a recommended corridor alternative will be selected, which will be incorporated into Metro's Regional Transportation Plan and subsequently into plan amendments to local transportation system plans. Continue state and regional advocacy for transportation improvements in Tigard The Highway 99W Corridor Improvement and Management Plan, if adopted by Council, will provide the basis for funding requests to implement high priority projects identified in the Plan. The preparation of the plan was a collaborative effort among ODOT, DLCD (Department of Land Conservation and Development), and the City of Tigard. The projects identified in the plan are intended to improve traffic flow on Highway 99W and improve intersection operations along the highway corridor. The adoption of the plan will be discussed with Council at the April 22, 2008 meeting, and Council direction will be requested to begin the adoption process through the Planning Commission. The periodic meetings of Council with the ODOT Region 1 Manager ensure a continuing dialogue that may lead to establishment of partnerships aimed at funding transportation improvements in the City. As a first step this year, a request will be made for ODOT to participate in funding the anticipated shortfall in the Greenburg Road/99W intersection project. The next meeting with the Region 1 Manager is scheduled for the workshop meeting on May 20, 2008. 2. Complete the update and in the implementation of the Comprehensive Plan. 2"d Quarter Update: ■ Completion of the Comprehensive Plan is expected by October 2008. About 90 percent of the new Comprehensive Plan Chapters have been adopted and are (or soon will be) in effect. The Council public hearing on the remaining Chapter, Goal 14, Urbanization is expected in August, 2008. Chapters on Plan Administration and Definitions will be in September or Council Goal Update 4 October 2008. Minor housekeeping amendments will be done for Goal 12, Transportation. A complete update of the transportation goals, policies, and action measures will be done upon completion of the City's TSP update. ■ Several Comprehensive Plan implementation activities occurred. These include code and ordinance updates; specific area planning for the Tigard Triangle; Urban Forest Master Plan; Parks and Recreation Master Plan update and Tigard Downtown urban renewal efforts. ,"Quarter Update The Comprehensive Plan is about 70% complete: ■ Goal 1: Citizen Involvement (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008) ■ Goal 6: Environmental Quality (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008) ■ Goal 7: Hazards (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008) ■ Goal 8: Parks (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008) ■ Goal 9: Economy (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008) ■ Goal 10: Housing (Adopted by Council on Feb 5, 2008 and effective on March 6, 2008) ■ Goal 11: Public Facilities (Adopted by Council on Dec 4, 2007 and effective on Jan 3, 2008) • Goal 13: Energy Conservation (Adopted by Council on Dec 11, 2007 and effective on Jan 10, 2008) Work sessions and public hearings are being scheduled for the remaining four elements that include Goal 2, Sections 1 and 2: Land Use Planning and Urban Forest Resources; Goal 5, Natural Resources; Goal 11, Urbanization. Minor housekeeping amendments will be done to the Goal 12, Transportation chapter at this time. A complete update of the Transportation goals policies and action measures will be done upon completion of the TSP update. The Comprehensive Plan is being implemented on several fronts, such as code and ordinance updates, specific area planning (e.g., the Tigard Triangle), parks and recreation master plan update, and Downtown urban renewal. 3. Implement the Downtown Urban Renewal Plan • Prioritize and begin implementing tasks identified in the development strategy for downtown 2"d Quarter Update: A Downtown Urban Design Vision project will be completed at the end of July. This project is intended as a means to evaluate development related conditions and factors, express the Downtown's development potential, and communicate/market the area's potential to the public, investors, and to regional and state agencies that might assist with infrastructure and other redevelopment efforts. Staff is working with Metro's Transit Oriented Design Program and with TriMet to propose a redevelopment project on the approximately .6 acre existing Transit Center site. Metro may assist the City and TriMet with site planning, market analysis, and developer recruitment. Work continues to develop the Downtown Urban and Development Standards. Following community open houses and other opportunities for public comment, it is expected that the Planning Commission will begin hearings on the new standards in fall, 2008. ..........................................00oooe......esoooesseeee...................• 1" Quarter Update Council Goal Update 5 o The CCDA adopted the Fanno Creek Park & Plaza Master Plan on February 12, 2008, providing direction for further action on key Urban Renewal projects including the plaza, lower Fanno Creek Park improvements, and adjoining property redevelopment. o The CCAC has reviewed revisions to the City's Downtown Implementation Strategy for FY 2008-09 incorporating the recommendations from the Leland Development Strategy, completed in September 2007. The CCAC has recommended adoption of the revised City strategy by the CCDA, which will be presented for their consideration on April 8`h. o Strategic actions within the Downtown Implementation Strategy have been prioritized for the upcoming FY 08-09 work program, and a 3-year, FY 09-10 to FY 11-12 timeframe. o Key actions for the FY 08-09 work program have been identified and resources allocated as part of the current budget process. Actions include securing a replacement site for Stevens Marine, Inc. for the Downtown Plaza, developing a specific program to stimulate new investment in the 2 shopping centers at Hall / 99W intersection, undertaking a redevelopment study of properties adjoining the plaza site and the Public Works site for potential future redevelopment, completing new Land Use and Design Guidelines, and continuing progress in the design and reconstruction of Burnham and Main Streets. Long Range Planning staff continues work on the Downtown land use program, including design and development standards, map designations and urban design refinements. In addition, staff is working with TriMet to determine the feasibility of relocating bus stops and using its bus transit center for a redevelopment catalyst site. 4. Promote and honor good citizenship in Tigard • Recognize good citizenship by individuals and groups • Build youth involvement programs • Support the neighborhood program 2nd Quarter Update: Build youth involvement programs Tigard Youth Advisory Council hosted the following community events between April and June 2008: Bike Fair- 250 kids and adults participated in this event. Working with the Tigard Police, they handed out free helmets and provided helmet checks, safety information and a bicycle safety course. Movie Night - featuring "The Bee" movie, approximately 60 families and youth attended. DARE to be GREAT Summer Camp - Held at Metzger Elementary School during the weeks of June 16`h , June 23`d , July 7th , July 21S` , July 28`h, more than 75 kids attend each week. This continues to be a very popular and valuable event in the community. Peer Court - A group which allows community-service-oriented youths interested in the criminal justice system to help law enforcement and serve their community. Members are trained to perform specific court functions (attorney, bailiff, court recorder, court clerk) and offer first time young offenders an opportunity to avoid the serious implications associated with formal entry into the criminal justice system. Held the 2nd and 4th Monday of every month, 15 volunteer youth and a volunteer judge hear six cases a month. Police Explorers - Tigard's newest youth program started in May with seven members. They Council Goal Update 6 attended the Police Explorer Academy in Salem June 16th - 27th, completing 80 hours of training. Their first assignment was at the Balloon Festival in June, followed by the 4th of July, a Car Seat Clinic, DARE to be Great Camp and a Safety Day devoted to engraving drivers license numbers on vehicle catalytic converters to avoid theft. Tasks included traffic control, assisting citizens with questions and providing hands-on work with officers. Tigard Library Youth Programs - The library increases community outreach by providing an array of programs that appeal to all ages. Story Time - 95 sessions had 2,851 kids in attendance. Children's Special Programs - 28 sessions with 1,166 kids attending. Special programs include Dogs & Tales, Super Tuesday, Saturday Adventure, Spring Break Festival, Prime Time Family Reading, Cinco de Mayo and TV Turn-Off Week. Movie Time, held twice this quarter, hosted 91 children and Library Outreach, consisted of 43 programs which included visits from community organizations, visits to and from schools and young adult programs. Support the neighborhood program Since last quarter, four more neighborhood web pages have gone live, with an additional four under construction. This brings the total number of `live' neighborhoods to 11, with only one area unclaimed at this time. The Committee for Citizen Involvement finalized the Neighborhood Network Steering Committee guidelines and discussed draft guidelines for the Neighborhood Network Beatification/Clean-up events. 1. Quarter Update The Neighborhood Network program was kicked-off February 2, 2008. Staff distributed 144 Neighborhood Network packets to approximately 175 participants. About 200 packets have been distributed to date. Since January 2, more neighborhood web pages have gone `live' for a total of three sites. The fourth site is "under construction" while training has been conducted with volunteers for two additional neighborhoods with interest expressed in another. 5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010. The update of the Park System Master Plan (PSMP) is moving forward. Community input has been obtained through: ■ A formal scientific telephone survey. ■ An online survey. ■ A community questionnaire offered at the City's Balloon Festival booth. ■ Informal meetings held with recreation providers and stakeholders. Results from the surveys and questionnaires are currently being compiled and analyzed. Council Goal Update 7 MIG, the consultant working with staff on the PSMP, will present the results of the surveys and questionnaires at the August 11, 2008 Park and Recreation Advisory Board (PRAB) meeting. The PRAB will then hold a visioning meeting on September 8, 2008 working towards the initial draft of the PSMP. The public will have another opportunity to comment on the PSMP at the September 8 PRAB meeting. 1" Quarter Update On March 12, 2008 the Parks Master Plan process got underway to develop a needs analysis. 6. Make a decision on Tigard's long-range water source(s). A draft Intergovernmental Agreement has been written. Both Lake Oswego and Tigard are scheduled to execute the agreement on August 5, 2008, securing a long-term water source for the city. 1. Quarter Update Staff collaborated with citizens and Tualatin Valley Community Television (TVCTV) to write and produce a video for educational purposes called "WATER FOR TOMORROW." The video was viewed at the Council meeting of March 25 and citizen volunteers were honored. Staff and representatives from Tigard Council and Lake Oswego Council have been meeting regularly during the first three months of the year to discuss a long-term water source development partnership. A joint meeting between Tigard City Council and the Lake Oswego City Council will be held on April 15, 2008 Council Goal Update 8