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City Council Packet - 02/19/2008
Y' Mfg ; f:'~(~ ..dL•..7 +11tg4, 'a'n,~~+ ~c~ ~,s,~ gi~'Y,x s ni„~r g _ 'r aF~ i...:~,k f y:. :~2 ~ _ TIGMt-ITY-COMIL ,1 h , Mw 0,,,;,MEtT wG' p, uar.Y 19, 2008 h C U- N' CIL, MEETING 'W, ILLSE TELEV'l~ {S' 3 - 5 City of Tigard Tigard Workshop Meeting - Agenda Agenda 7Qa a TIGARD CITY COUNCIL MEETING DATE/TIME: February 19, 2008 - 6:30 p.m. for Executive Session; 7:30 p.m. for Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 ft PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 oft City of Tigard °r Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: February 19, 2008 - 6:30 p.m. for Executive Session; 7:30 p.m. for Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 p.m. > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660(2)(d), to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 p.m. 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. ANNUAL JOINT MEETING WITH THE PLANNING COMMISSION • Staff Report: Community Development Department 3. ANNUAL JOINT MEETING WITH THE CITIZEN MEMBERS OF THE BUDGET COMMITTEE • Staff Report: Financial and Information Technology Department 4. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or snaking any final decision. Executive Sessions are closed to the public. 5. ADJOURNMENT I:AAV:)M\Cathy\CCA\2008\080219 workshop.doc TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 oft 7 City of Tigard M Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: February 19, 2008 - 6:30 p.m. for Executive Session; 7:30 p.m. for Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Ciryof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 oft City of Tigard Tigard Workshop Meeting - Agenda ~Q~ a p TIGARD CITY COUNCIL MEETING DATE/TIME: February 19, 2008 - 6:30 p.m. for Executive Session; 7:30 p.m. for Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 P.m. > EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660(2)(d), to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 p.m. 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 P.m. 2. ANNUAL JOINT MEETING WITH THE PLANNING COMMISSION • Staff Report: Community Development Department 8:35 p.m. 3. ANNUAL JOINT MEETING WITH THE CITIZEN MEMBERS OF THE BUDGET COMMITTEE • Staff Report: Financial and Information Technology Department 920 P.m. 4. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8:50 p.m. 5. ADJOURNMENT I:\A13M\Cathy\CCA\2008\080219 workshop.doc TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.6gard-or.gov Page 2 oft f ,1 A . . City Council City of Tigard, Oregon Affidavit of Notification The Tigard City Council February 19, 2008 Workshop Meeting Agenda STATE OF OREGON ) County of Washington) ss. City of Tigard ) I, ~0-4 c4 &LOa q Ctbeing first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax : Newsroom, The Oregonian (Fax No. 503-968-6061) and the following people/organizations by e-mail: Barbara Sherman, Newsroom, Tigard Times (bsherman@commnewspapers.com) Editor, The Regal Courier (Editor@theregalcourier.com) L A copy of said Notice being hereto attached and by reference made a part hereof, on the day of-?4( , 200 Signature o Person who Performed No cation Subscribed and sworn (o*-afFrrrfted) before me this day of /ZIGY , 20 OFFICIAL SEAL JILL M BYARS Signature of Notary Public for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 TIGARD CITY COUNCIL ORKSHOP MEETING NV FEBRUARY 19, 2008 TIGARD CITY HALL 13125 SW HALL BLVD. TIGARD TIGARD OR 972-2') NOTICE The Tigard City Council Agenda for the February 19, 2008 Workshop Meeting is as follows: 6:30 p.m. - Executive Session (Not Open to the Public) The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d), to discuss labor negotiations. 'All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 p.m. - Workshop Meeting (Public Welcome) 1. Annual Joint Meeting with the Planning Commission 2. Annual Joint Meeting with the Citizen Members of the Budget Committee Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library 02/11/2008 09:25 FAX 503 639 1471 CITY OF TIGARD R001 mss TX REPORT *ss TRANSMISSION OK TX/RX NO 4943 CONNECTION TEL 503 968 6061 SUBADDRESS CONNECTION ID OREGONIAN ST. TIME 02/11 09:25 USAGE T 00'41 PGS. SENT RESULT OK ! t~ ( 7 ~ ' i TIGARD NOTICE The Tigard City Council Agenda for the February 19, 2008 Workshop Meeting is as follows: 6:30 p.m. - Executive Session (Not Open to the Public) The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d), to discuss labor negotiations. 'All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or snaking any final decision. Executive Sessions are closed to the public. 7:30 p.m. - Workshop Meeting (Public Welcome) 1. Annual Joint Meeting with the Planning Commission 2. Annual Joint Meeting with the Citizen Members of the Budget Committee Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) Carol Krager From: Carol Krager Sent: Monday, February 11, 2008 9:14 AM To: 'bsherman newspapers.com'; ' or theregalcourier.com' Subject: a 2008 Tigard City Cound or eeting Agenda Attachments: Carol Krager.vcf; 080219Workshop.pdf A notice is attached regarding this meeting. Please note that an Executive Session will start at 6:30 p.m. and the regular workshop meeting at 7:30 p.m. City of Tigard Carol Krager ( Deputy Cite Recorder I L _ 13125 SW Hall Blvd. Tigard, OR. 97223 (503) 718-2419 carolk9bgard-or. gov 1 City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the February 19, 2008 meeting of the City Council STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, P , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ✓ ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon 'V A copy of said Notification of Agenda of the Tigard City Council on February 19 2008, and a co of//said Notice being hereto attached and by reference made a part hereof, on the I day of (Ug , 2008. Signature of Person who 11,--rf6;med Notifi tion Subscribed and sworn ~e a€€ recl) before me this day of re-br Uar1l , 2008. OFFICIAL SEAL JILL M BYARS 'NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 Signa re of Notary Public for Oregon 0 TIGARD CITY COUNCIL WORKSHOP MEETING FEBRUARY 19, 2008 TIGARD CITY HALL , 13125 SW HALL BLVD. TIGARD OR 97223 NOTICE The Tigard City Council Agenda for the February 19, 2008 Workshop Meeting is as follows: 6:30 p.m. - Executive Session (Not Open to the Public) The Tigard City Council will go into Executive Session under ORS 192.660 (2) (d), to discuss labor negotiations. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 p.m. - Workshop Meeting (Public Welcome) 1. Annual Joint Meeting with the Planning Commission 2. Annual Joint Meeting with the Citizen Members of the Budget Committee Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder a d ©15 Date: 1--a Post: Tigard City Hall Tigard Permit Center Tigard Public Library Agenda Item No. Meeting of 'r '200 .7 City of Tigard 7no OJ Tigard Workshop Meeting - Minutes TIGARD CITY COUNCIL MEETING DATE/TIME: February 19, 2008 - 6:30 p.m. for Executive Session; 7:30 p.m. for Workshop Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 • El' CUTIVE SESSION Mayor Dirksen called the meeting to order at 6:30 p.m. Present Absent Councilor Woodruff ✓ Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Staff present: Assistant City Manager Newton, Community Development Director Coffee, Public Works Director Koellermeier, Human Resources Director Zodrow, Library Director Barnes, Risk Manager Mills, Benefits Manager Burbank, Finance and Information Management Director Sesnon, Labor Attorney Damm, and Deputy City Recorder Krager . Police Chief Dickinson arrived at 6:45 p.m. Consultants present: Gail Koff and Georg Krammer of Koff & Associates, Inc. Mayor Dirksen announced that the Council would be entering into an Executive Session under ORS 192.660 (2) (d) to discuss labor negotiations. At 7:38 Mayor Dirksen closed the Executive Session and called a recess prior to the Workshop Meeting. • WORKSHOP MEETING 1.1 Mayor Dirksen called the meeting to order at 7:46 p.m. 7:46:16 PM 1.2 Deputy Recorder Krager called the roll. Present Absent Councilor Woodruff ✓ Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of7 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. ANNUAL JOINT MEETING WITH THE PLANNING COMMISSION Mayor Dirksen welcomed the members of the Planning Commission and asked them to introduce themselves. Present were President Jodie Inman, Jeremy Vermilyea, Margaret Doherty, Stuart Hasman, Matthew Muldoon, Tom Anderson and I_1ren Fishel. President Inman said the group met earlier to discuss what their priorities would be this year. She said the turnout of Commissioners tonight was indicative of the energy the group has this year and she was pleased with what they have accomplished. She listed five goals yet to accomplish: > Completing the Comprehensive Plan Update which will take the group through early summer. > Implementing the Comprehensive Plan and looking at some necessary zone changes, code implementation or things needed to reflect the Comprehensive Plan in development. > Revisiting the Planned Development Code. > Implementing the Tree Code. Mayor Dirksen noted that a committee recently looked at the Planned Development Code. Planning Commission President Inman acknowledged that but suggested there were a few things needing adjustment. She said the City has not processed any Planned Development applications so the Planning Commission felt there were some things in it that are preventing it from being used. Mayor Dirksen said he'd wondered about that as well since a few applications have come in as Planned Developments and then the applicants changed their minds. Planning Commission Member Anderson said they worked on developing a form-based code and had a good dialog with developers and got some interesting ideas. He said they worked with the City Center Advisory Commission on design standards and that the Downtown Plan is on the Planning Commission's "front burner." Planning Commission Member Vermilyea said they've been looking at how the Comprehensive Plan process will integrate with overlay districts, especially Tigard Triangle, where the Planning Commission wants to explore incentives in order to get more mixed use development and minimize necessary transportation, and Washington Square. He said they hope the City can get enough ahead of the development to guide it. Planning Commission Member Doherty said another priority for the Planning Commission is to look at Pacific Highway, not in the sense of transportation, but in the sense of design and aesthetics. She said there was a very ambitious plan for the downtown but they haven't seen anything discussing what Tigard is going to look like from Buster's Barbecue on 99W to King City. Councilor Buehner said she wanted to make sure the Tree Board was a high priority. Planning Commission President Inman said the Planning Commission has been meeting together with the Tree Board and agreed with assigning a high priority to it. She said they had another meeting planned with the Tree Board soon. TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of7 Councilor Wilson said when the Washington Square Regional Center Plan was put together there was a proposal that it eventually would become an urban renewal district. He said Washington County Commission Chair Brian was interested in creating a corridor-wide urban renewal zone that included Washington Square. As part of this planning, $200 Million of public improvements were identified necessary to implement the Washington Square Regional Center Plan as envisioned. He said urban renewal is the only way to get significant funding. Councilor Wilson said his priority is Highway 99W, which has been a long-time eyesore and image problem for Tigard. He said he felt the next priority after getting the downtown up and running would be doing something about Highway 99W, and not just the traffic issues. He said the Planned Development Code has been an issue since he was on the Planning Commission 12 years ago. Regarding the Tree Code he said suggested changes should be made in the Landscape Code because, "when a site has its soil compacted to 98% density and you put Ma tree, it won't grow." He said, "The Tree Code is working for the most part. Trees that were supposed to be saved have been saved. But the Landscaping part of it could use some attention." Councilor Woodruff said, "All of the goals you have stated are identical or compatible with our goals. We appreciate the work you all do." He advised the Planning Commission not to take on so much as to cause burn-out. He said, "Let us know if you have any issues with staffing or the ability to follow through with the goals or tasks you have set for yourselves." Councilor Sherwood said, "You have enthusiasm and are taking on way more than you've ever been asked to do. There is a lot of excitement building in the City. I don't know if it is due to the urban renewal or if it is because we have so many excited people that are new to our city stepping up." Mayor Dirksen said he concurred with other Council members and said he was also glad to hear that they are interested in addressing overlay zones in the Tigard Triangle and Washington Square areas. He said Tigard needs to create urban settings that can carry some of the future capacity and enable preservation of traditional neighborhoods. He said the policies and guidelines for future development in the Washington Square area are in place. He said he was glad to hear that the Planning Commission agrees the Tigard Triangle overlay needs to be adjusted to include mixed use and residential development. He asked the Planning Commission to let Council know if there is anything they can do to help support and encourage them as they take on this ambitious agenda. Councilor Wilson noted there was no mention of the Transportation System Plan update. He said traffic congestion is the biggest issue for citizens and it should be a high priority for the Planning Commission, higher than some that were listed. Councilor Buehner commented that the Tigard Triangle floor area ratio needed to be revisited as well as how the City will do the mixed-use zoning. Regarding the Planned Development Code, she recommended taking another look at private streets in the Code provisions due to a number of complaints. Councilor Woodruff asked the Planning Commission members, as individuals who have stepped up and are working for the City's behalf, to consider running for Council. He said there will be two positions that expire at the end of this year. Councilor Buehner asked Planning Commission President Inman if she thought the Commission desired to meet more than once a year with the Council. Ms. Inman said she will open that up to the Commission. TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 3 of7 Planning Commission President Inman said she was pleased with the Commission and called it a well functioning group. 8:15:08 PM Mayor Dirksen noted the many high school students in attendance and told them that what they were seeing was their elected officials and citizen members of appointed commissions talking together and working out issues for the City. He said he was glad the students were able to see how local government works. 3. ANNUAL JOINT MEETING WITH THE CITIZEN MEMBERS OF THE BUDGET COMMITTEE Financial and Information Services Director Sesnon introduced Budget Committee Members Rick Parker, John Bailey, Jason Snider and Alternate Brian McCarry. Mr. Sesnon began his remarks by holding up a copy of the Comprehensive Annual Financial Report for the fiscal year ending June 30, 2007, which is also published on the City's website. He said that once again, Tigard received an unqualified audit opinion on the financial condition of the City, which is the best kind of opinion an auditor can give. He referred to the audit management letter which summarizes a study of the City's internal control systems. He said nothing of material substance was identified and he commended his staff. Councilor Woodruff noted that only four conditions were identified. He asked Financial and Information Services Director Sesnon if he concurred with those recommendations and had put them into place. Mr. Sesnon said, "These were completed before the auditors even left the premises." Councilor Buchner said she read the audit and was impressed that it was so clean and without any real issues. Mr. Sesnon gave an overview of the 27 City funds including the General Fund and the more specialized restricted funds. He said the City was at 82% of revenues after seven months and he projected that Tigard would be in good shape for property tax receipts. Mayor Dirksen noted that several funds such as property taxes, can be anticipated fairly closely, but some, such as building permit fees may be more difficult to predict. Mr. Sesnon agreed, saying it is more difficult to budget for fees and charges as they are tied to the economy and can also be seasonal, such as those related to building activity, which increases in the warmer months. Financial and Information Services Director Sesnon discussed the upcoming budget process. He said there is a meeting on March 6, 2008 to review social services budget requests and asked for a member of Council to participate. Councilor Sherwood said she recuses herself from the social services budget requests discussion due to a conflict of interest. Councilor Wilson volunteered to be the Council representative. Financial and Information Services Director Sesnon said the budget process began a month ago and is well underway. He said the Finance team has been reviewing projections and asking tough questions to make sure there are good justifications for any requests. He said that several meetings are planned with each Department Director and the City Manager, who will then present the recommended budget to the Budget Committee. He said issue papers will highlight items of special note or controversy, giving Council all the facts necessary for decisions. Mr. Sesnon said the Budget Committee will then go over the entire City budget, approve it and forward it onto the Council for adoption in June. TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of7 Councilor Buchner asked if, as each department goes through their budget, a citizen who wants to testify could testify immediately at the conclusion of that particular budget instead of at the end of the process. Mr. Sesnon agreed that format could be followed. Councilor Buchner asked when the budget will be available. Mr. Sesnon said he anticipates releasing it to the Budget Committee around two weeks prior to their first meeting. He said one challenge is that in the past it was largely a spreadsheet based project with as many as six different software programs running at once and not necessarily talking to each other. Mr. Sesnon said the City implemented the new budgeting system, Prophix, this year. He said the department budgets were submitted electronically and can be sorted and reviewed in many different ways. He acknowledged that any new system is not implemented without pain but he anticipates it saving a lot of time and effort this year and in the future. He said the draft budget would not be as "pretty" as in prior years because each page used to be formatted individually in a publisher program, but getting rid of that step saves three weeks of staff time. Finance and Information Management Director Sesnon said he looks forward to showing the new financial software to Council. He noted that the Capital Construction Program will be available on line. Councilor Buchner asked Mr. Sesnon about making budget documents more user friendly so that someone who is not an accountant can understand them. Mr. Sesnon replied that Council has expressed concerns about format in the past and staff wants the documents to be as useful and flexible as possible. He stressed that if the number is there it can be presented in any format needed. Assistant City Manager Newton lauded the new system as a time saver, saying said she can get to what she needs immediately without having to sift through many reports or spreadsheets. Mayor Dirksen commented that he was a new member of the Budget Committee member twelve years ago and said it really does get easier to understand. He has seen recent improvements in making the financial documents more user friendly and understandable. He encouraged the Budget Committee members to feel free to ask questions. Councilor Wilson told the Committee that the Mayor and Councilors Woodruff and Sherwood all came from the Budget Committee. He said he had not been on the Budget Committee, but was a member of the Planning Coirnnission. and it was hard for him to understand that you can't just do a project; it has to be inserted into the budget cycle. He said there once was talk about having a mid-year Budget Committee meeting to talk strategically. He mentioned that he has confidence that the City of Tigard budgets conservatively, and pays attention to things which allows him the freedom to dream about the "big picture." Councilor Sherwood said the debate on issues at the end of the meetings last year was some of the best discussion that she has ever heard at a Budget Committee meeting. Budget Committee Member Parker asked if it would be possible to have all City Department sessions done in two meetings. He suggested that all managers could then attend the last meeting, which would provide a lot of time for debates and discussion. Financial and Information Management Director Sesnon agreed that the prior year's format would be used again because it allowed enough time at the end of the meetings for questions and discussions. TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page g of7 8:56:56 PM On a side note, Councilor Sherwood asked why the City budgets a negative number for street maintenance fees. Finance and Information Management Director Sesnon said he would look into it and respond. Mayor Dirksen thanked the Budget Committee members for coming. Assistant City Manager Newton noted that Budget Committee meetings are scheduled for April 28, May 5, and May 12, 2008. Mayor Dirksen asked the students who were in the audience if they had any questions or comments. Bryon Cranston asked about the construction sign on Bull Mountain Road across from Alberta Rider School that on one side says a park is coming but lists a water treatment plant on the other side?" Mayor Dirksen explained that the City is building a buried reservoir there for drinking water and will be putting a park on top of the land. David Garner commented that he liked the ideas presented about doing something about Highway 99W. Anthony Breitenbach asked, "What is the comp plan?" Mayor Dirksen said comp plan is short for comprehensive plan which basically forms the blueprint for City's development. He said it can be used as a vision to pass laws that will make those plans come about. Councilor Sherwood says Oregon mandates that cities have a comprehensive plan and has set minimum standards. Mayor Dirksen said the current Comprehensive Plan was created in the early 1980's and the City decided three years ago it needed to be redone. He said the update is almost half complete and there will be a revised version by the end of this year. Councilor Woodruff said this was a good question as most people do not know what a Comp Plan is, and he has advocated for not using that term because it is confusing. Councilor Wilson asked the students what their assignment was. Mr. Breitenbach said they were asked to write a reflection paper for a civics class on what they saw at a council meeting and what they gained from it. Councilor Woodruff said it would be interesting to see those papers. Councilor Buchner asked, "One of Council's goals this year is trying to increase outreach to citizens, including youth. Would it be helpful for one or two of us to come to your classes? If you are interested, ask your teachers to coordinate with us." Mr. Breitenbach said it would make more students aware of what goes on in City Council meetings. Councilor Wilson noted that city government is only as good as those who run it. He asked the students to think of this as something they may want to do someday. He noted that many Councilors get experience for running for Council from being on City committees such as the Planning Commission or the Budget Committee. He described the board and commission nominating and appointment process. Mayor Dirksen noted that about ten years ago in Tualatin, an 18 year-old high school senior ran for and was elected to the office of City Councilor, which he held for two terms. He said, "You need to be a Tigard resident for one year and be at least eighteen years old to run for our Tigard City Council, that's it." Councilor Buchner told the students that the Mayor and she had just attended interviews for potential members of the Citizen Involvement Committee and appointed a Tualatin High School sophomore to that committee. Mayor Dirksen said there is also a Youth Advisory Council and he'd like to see the day where there TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 6of7 is someone from that group sitting on all of the City's boards and commissions. He said many decisions made by Council shape the future and he would like young people to have more of a voice in these decisions. 4. EXECUTIVE SESSION: Not held. 5. ADJOURNMENT 9:08:21 PM At 9:08 p.m. there was a Motion by Councilor Woodruff, which was seconded by Councilor Buehner to adjourn the meeting. The motion was approved by a unanimous vote of Council present. Councilor Woodruff yes Mayor Dirksen yes Councilor Buehner yes Councilor Sherwood yes Councilor Wilson yes Carol A. Krager, Deputy City Recox r Attest: Wx/zx -,e Mayor, ity of Tigard Date: I:\ADM\Cathy\CCA\2008\080219 workshop.doc TIGARD CITY COUNCIL AGENDA - FEBRUARY 19, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 7of7 Agenda Item # Meeting Date February 19, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Annual Joint Meeting with the Planning Commission Prepared By: Ron Bunch Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL The City Council will be meeting with the Planning Commission to discuss its previous year's accomplishments and goals for calendar year 2008 - 09. STAFF RECOMMENDATION N/A KEY FACTS AND INFORMATION SUMMARY The February 19 joint meeting with City Council was discussed by the Planning Commission at its February 4, 2008 regular meeting. However, due to time constraints imposed by other agenda items, the Commission decided to meet the afternoon of February 19, prior to the Council meeting, to firm up its priority goals for discussion with Council. Staff provided the Planning Commission, at its February 4 meeting, materials pertaining to Long Range Planning's 2007 - 08 and 2008-09 work programs as a basis for discussion of its own goals and objectives. These materials are appended as Attachments "A" and "B" for Council's own information. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST Attachment 1: January 22, 2008 Memorandum to Jodie Inman Chair; and Members of the Planning Commission Attachment 2: Draft 2008 - 09 Projected Long Range Planning Accomplishments FISCAL NOTES N/A 0\I3ocuments and Settings\doreen\Local SettingsWemporary Intemet Files\Content. Outlook\GXPCGH74\2-]9-U8 AIS PC CC Joint mecting.doc ATTACHMENT 1 MEMORANDUM TO: Jodie Inman, Chair; and Members of Planning Commission FROM: Ron Bunch, Assistant Community Development Director RE: February 19, 2008 Joint Meeting with City Council DATE: January 22, 2008 INTRODUCTION The Planning Commission is scheduled for its annual meeting with the City Council on February 19, 2008. This is a good opportunity for the Commission and Council to discuss community issues, goals, work plans, etc. The whole Commission is encouraged to attend, if possible. In preparation for the Commission's meeting with Council, we are including Community Development Long Range Planning work programs for Fiscal Years (FY) 2007-08 and 2008-09. Staff updates its work program every FY as part of the budget process. While the FY work programs time-frames are out of sync with Council's calendar year goals (Attachment A), we are providing them because they are good background information to facilitate the Commission's February 19 discussion with Council. BACKGROUND / DISCUSSION Existing 2007 - 08 Work Program Planning Task Commission Status Involvement • Comprehensive Plan (18 Policy Yes On Track for FY 2007-08 Elements Completion • Downtown Land Use Program - Yes Technical Work Done in FY 2007- Land Use Designations, Design 08 with adoption in early FY 2008- .Guidelines and Standards and 09 Procedural Requirements 1: \LR PLN \Doreen\ PC\PC Packet for 2-408 meeting\Memo to PC re Joint Mtg with Council.doc 1 Existing 2007 - 08 Work Program (cont'd) Planning Task Commission Status Involvement • Achieve a complete GIS system No Done • Highway 99W Corridor 99W Yes Study Completed - Planning Improvement and Management Plan' Commission to hold hearings and make Recommendations to Council re: conforming TSP amendments • Regional Transportation Plan, Tigard No Done Projects SubmittaF • Grant Writing and Administration No $3.4 million of grant funds received or anticipated • Staff Boards, Commissions and Yes Ongoing Committees • Represent Tigard's Interests at Yes Ongoing Regional and State Levels • Support to Downtown Urban Yes Ongoing Renewal • Tigard 2007 Resource Report Yes Done The budget process also requires staff to measure accomplishments against its goals. Therefore, staff completed prepared appended "Projected Accomplishments for Fiscal Year 2007-08" (Attachment B). Many of these accomplishments also belong to the Planning Commission. Projected 2008-09 FY Work Program The following chart lists the Long Range projected FY 2008-09 work program goals and objectives. Planning Task Commission Involvement • Comply with state Comprehensive Plan Periodic Review Requirements: Yes A) Economic Opportunities Analysis, and B) Update Transportation System Plan. • Work with Capital Projects and Engineering Divisions to A) Update Yes Tigard Public Facility Plan; B) Initiate Transportation System Plan Update; C) Develop Transportation Area Plan for Tigard Triangle; and D Develo Tigard Sidewalk Trail Connections Plan • Update Tigard Capital Improvement Program Yes ' This was a joint effort with the Engineering Division and ODOT 2 This was a combined effort of Long Range Planning, Engineering Division and the Washington County Transportation Coordinating Committee I:\LRPLN\Dorccn\PC\PC Packct for 2-408 meeting\Memo to PC re Joint Mtg with Council.doc 2 • Develop Urban Design Vision for Tigard Downtown Yes • Amend Ti rd's Tree Protection Standards Yes • Public Hearings for Update of Downtown (Urban Renewal Area) Land Yes Use Designations, and Adopt Design Guidelines and Standards • Prioritize implementation of the Comprehensive Plan (Identify specific Yes actions to implement Plan goals and policies) • Assess the potential to amend Tigard's Natural Resources Program to Yes protect additional (upland) resources • Initiate Comprehensive Update of Tigard Development Code (3 year Yes ro am • Undertake legislative and policy oriented quasi-judicial land use actions as needed, i.e. transfer of density and planned development standards Yes • Write and apply for ants as the opportunity arises No • Administer the City's share of Washington County, Community No Development Block Grant CDBG Funds • Represent the City's housing interests at the Washington County No Consortium • Represent the City's Interests at Metro and state as needed. Yes • Initiate Tigard 99W Land Use Stud Yes • Participate in development of full "Enterprise" GIS System No I hope this material will be of assistance to the Planning Commission when it meets with the City Council. If you have any questions, please feel free to call me at 503-718-2427 or e-mail me at Ron@dgard-or.gov. Attachments: A: 2008 City Council Goals B: 2008-09 Projected Accomplishments for Fiscal Year 2007-08 Long Range Planning Budget Commentary I:\LRPLN\Doreen\PC\PC Packet for 2-408 meeting\Merno to PC re point Mtg with Council.doc 3 ATTACHMENT 2 Draft Rori Bunch November 28, 2007 ext. 2427 2008 - 09 Long Range Planning Budget Commentary Workload and Effectiveness Measures Projected Accomplishments for Fiscal year 2007 - 08 Expected Legislative Land Use Actions Comprehensive Plan Policy Elements: 1. Citizen Involvement 2. Land Use Planning 3. Urban Forestry 4. Air Quality 5. Natural Resources 6. Water Quality 7. Land Resource Quality 8. Natural and Human Caused Hazards 9. Parks, Trails, Open Spaces and Recreation 10. Economy 11. Housing 12. Domestic Water 13. Wastewater 14. Storm water Management 15. Emergency Services 16. Private Utilities 17. Transportation 18. Energy Conservation 19. Urbanization Community Development Code and Transportation System Plan 20. Downtown (Urban Renewal Area) Land Use Designations 21. Downtown Design Guidelines and Standards and Procedural (application and approval standards) 22. Urbanization Policy Amendment (Ensure an annexation application is approved prior to extension of City services) 23. City Council action on Tigard 99W Improvement and Management Plan Major Studies and Reports Completed 1. Participated in Tigard 99W Improvement and Management Plan 2. Development Strategy for Downtown Tigard 3. Participated in Regional Transportation Plan Project Submittal 4. Downtown Tigard: Urban Design Concept 5. Buildable lands Inventory and Development Trends Analysis 6. Updated Tigard Street Map 1:\LRPl-1\Council Materials \2008\2-19-08 Attachment 2 PC CC Joint Meeting.doc 1 Draft Ron Bunch November 28, 2007 ext. 2427 Staffing Boards and Commissions and Community Engagement • Training conducted for Planning Commission and Committee for Citizen Involvement Committee (CCI) • CCI Bylaws and Membership Requirements Revised • Implemented Comprehensive Plan Citizen Involvement Program Board, Commission, Council and Public Involvement Meetings Meeting Type Number of Meetings City Council 20 Planning Commission 24 Tree Board 16 CCI 11 Policy Interest Teams 40 Highway 99 CAC 6 Planning Commission / CAC Design Sub-Committee 10 Comprehensive Plan Outreach - Community Organizations and 22' Events CCAC 10 Total Community Meetings 149 Grant Writing Administration (Announced and *Expected Awards) *ODOT TGM Grant for Update of City TSP and Tigard Triangle 150,000 Area Transportation Study *ODOT TGM Grant for Pedestrian Connections Study 70,000 *ODOT Bicycle and Pedestrian Safety Grant for Safety 270,000 Improvements at Bonita/Hall Intersection CDBG Funds Awarded for Senior Center Remodel 307,000 MTIP Award - Tigard Downtown Main street Renovation 2,540,000 Rails to Trails (Other) Grants Awarded (5) Total Amount Expected $3,337,000 Community Development Block Grant has been submitted for Phase II of the Senior Center Remodel for $145,000. ' This includes meeting with Community organizations, information tables at community events, and speaking engagements, chamber and school forums I:\1.RPLN\Counci] Materials\2008\2-19-08 Attachment 2 PC CC Joint Meeting.doc 2 Draft Ron Bunch November 28, 2007 ext. 2427 Intergovernmental Involvement and Coordination Meeting Type Number of Meetings Tigard 99W Improvement and Management Plan Coordination 4 Metro Council Meetings 4 Metro Technical Advisory Committee Meetings 6 Metro Policy Advisory Committee Meetings 4 Washington County Transportation Coordinating Committee 4 Departmental of Land Conservation and Development 3 Total Intergovernmental Meetings 25 2007 - 2008 accomplishments draft.doc 1:\LRPI..N\Council Materials\2008\2-19-08 Attachment 2 PC CC Joint Mectin8.doc 3 Agenda Item # Meeting Date February 19, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Quarterl3~ Joint Meeting with the Budget Committee Prepared By: Robert Sesnon Dept Head Approval: ~iN1 City Mgr Approval: ISSUE BEFORE THE COUNCIL This is a regularly scheduled quarterly meeting with the citizen members of the Budget Committee. STAFF RECOMMENDATION No action is necessary. KEY FACTS AND INFORMATION SUMMARY This is a regularly scheduled meeting with the citizen members of the Budget Committee to review the financial results of operations for the seven months ending January 31, 2008 and to discuss the upcoming budget review and adoption process. A representative from the City's audit firm, Grove, Mueller & Swank P.C., will also be available to present the audited financial statement for the fiscal year ended June 30, 2007. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS None ATTACHMENT LIST Budget to Actual Statements of Operations by Fund for the period ending January 31, 2008 Report on the City's system of internal controls by auditors Grove, Mueller and Swank P.C. FISCAL NOTES None \UIg20Unetpub\tig20\w root\forms\fonn docs\council agenda Item summery sheet 07.doc GROVE, MUELLER & SWANK, P.C. CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS December 12, 2007 Mr. Robert H. Sesnon Director of Financial and Information Services City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 In connection with our audit of the financial statements of City of Tigard as of and for the year ended June 30, 2007, we identified deficiencies in internal control over financial reporting (control deficiencies). A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect financial statement misstatements on a timely basis. A deficiency in design exists when a control necessary to meet the control objective is missing, or when an existing control is not properly designed so that even if the control operates as designed, the control objective is not always met. A deficiency in operation exists when a properly designed control does not operate as designed or when the person performing the control does not possess the necessary authority or qualifications to perform the control effectively. A significant deficiency is a control deficiency, or a combination of control deficiencies, that adversely affect the entity's ability to authorize, initiate, record, process or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected. A material weakness is a significant deficiency, or a combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected. Following. are descriptions of other identified control deficiencies that we determined did not constitute significant deficiencies or material weaknesses: www.gmscpa.com Mailing Address • P.O. Box 2122 • Salem, Oregon 97308-2122 Salem • 47S Cottage Street NE, Suite 200 • Salem, Oregon 97301-3814 • (503) 581-7788 • FAX (503) S81-0152 Albany • P.O. Box 663 • 519 S. Lyon Street • Albany. Oregon 97321-0570 • (541) 967-2315 • FAX (541) 926-5926 MEMBERS OF THE McGLADREY NETWORK • WORLDWIDE SERVICES THROUGH RSM INTERNATIONAL 1) Condition The "Check Proof List" for payroll is being reviewed by the accountant, but is not being signed-off on to document that this procedure has been performed. Recommendation We recommend that the accountant sign and date those reports once the review is completed and before payroll is finalized and processed. City's Response The accountant or other personnel will review, sign and date the payroll and check registers prior to payroll being finalized and processed. 2) Condition There is currently no review of adjustments made by court staff to receipts or citations. Recommendation We recommend a quarterly review of these adjustments via the adjustments listing function in FullCourt in conjunction with the review of voided transactions already being performed. City's Response The Administrative Services Manager is reviewing all court adjustments every three months. 3) Condition The Police Department has not been turning over cash collected to the Finance Department in a timely manner. In addition, there is currently no reconciliation of the amounts, or the composition of those payments. Recommendation It is recommended that these amounts be turned over on a regular basis (i.e. picked up daily by Finance staff in conjunction with other department pickups). Included with this turnover, there should be a detailed reconciliation, and composition, of the amounts to be deposited. City's Response The Police Department has been trained on receipting all cash receipts into the financial software as they are received and is now turning all monies over to Finance staff on a daily basis. 4) Condition Permit fees are being calculated by hand. It has also been noted that there is currently no review of these manual calculations. Recommendation It is recommended that until the fees are calculated by the Tidemark system, a quarterly sampling and recalculation of those fees be performed for any employee performing this City's Response Staff is currently reviewing hand calculated fees on a quarterly basis. The implementation of the new permit system is in process and should be fully installed by January 2009. This report is intended solely for the information and use of management of the City of Tigard and is not intended to be and should of be used by aonyone other thon thoese specified parties. CE TID BLIC CCOUiGTANTS City of Tigard, Oregon FY 2007-2008 Budget to Actual e ' too General Fund January 31, 2007 I:\FIN\HY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsuJ Reports Favorable % Actual Budget Units Budget Actual (LJnfavorable) of Budget RESOURCES Beginning Fund Balance $8,838,290 $9,926,021 $1,087,731 112.31% Current Revenues Property Taxes $10,995,778 $10,092,863 ($902,915) 91.79% Other Agencies $4,284,888 $3,102,798 ($1,182,090) 72.41% Fees & Charges $1,411,350 $1,101,127 ($310,223) 78.02% Fines $797,400 $505,661 ($291,739) 63.41% Franchise Fees $3,974,545 $1,596,605 ($2,377,940) 40.17% Interest & Rentals $336,345 $305,404 ($30,941) 90.80% Other Revenues $20,000 $19,501 $499 97.51% Subtotal Current Revenues $21,820,306 $16,723,959 ($5,096,347) 76.64% Transfers in from Other Funds $2,965,162 $1,151,900 ($1,813,262) 38.85% Total Resources $33,623,758 $27,801,880 $5 821878 82.69% REQUIREMENTS Operating Expenses COMMUNITYSERVICES Police $10,857,451 $5,723,836 $5,133,615 52.72% Library $3,477,260 $1,692,664 $1,784,596 48.68% Social Services $184,459 $141,116 $43,343 76.50% Total Community Services $14,519,170 $7,557,616 $6,961,554 52.05% PUBLIC WORKS Public Works Administration $875,139 $435,535 $439,604 49.77% Parks Maintenance $1,332,927 $575,856 $757,071 43.20% Street Maintenance $876,537 $397,305 $479,232 45.33% Total Public Works $3,084,603 $1,408,696 $1,675,907 45.67% DEVELOPMENT SERVICES Community Development Administration $233,911 $122,461 $111,450 52.35% Current Planning $842,968 $446,807 $396,161 53.00% Long Range Planning $788,339 $401,375 $386,964 50.91% Capital Construction & Transportation $1,111,103 $522,188 $588,915 47.00% A3513evelo ment Engineering $408,090 $196,320 $211,770 48.11% Total Development Services $3,384,411 $1689151 $1,695,260 49.91% POLICY& ADMINISTRATION Mayor & City Council $159,480 $97,680 $61,800 61.25% Administrative Services $256,888 $144,726 $112,162 56.34% Total Policy & Admin $416,368 $242,406 $173,962 58.22% NON-DEPARTMENTAL Citywide Support $30,000 $0 $30,000 0.00% Total Non Departmental $30,000 $0 $30,000 0.00% Total Operating Expenses $21,434,552 $10,897,869 $10,536,683 50.84% Loan to City Center Development Agency $80,000 $0 $80,000 0.00% Transfers $6,257,877 $3,238,407 $3,019,470 51.75% Contingency $589,042 $0 $589,042 0.00% Total Requirements $28,361,471 $14,136,276 $14,225,195 49.84% Ending Fund Balance $5,262,287 $13,665,604 $8,403,317 259.69% City of Tigard, Oregon e FY 2007-2008 Budget to Actual e 200 Gas Tax Fund January 31, 2007 1:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xls]Jan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $2,310,889 $2,552,626 $241,737 110.46% Current Revenues Other Agencies $2,552,800 $1,340,338 ($1,212,462) 52.50% Fees & Charges $23,000 $6,969 ($16,031) 30.30% Interest & Rentals $71,850 $94,326 $22,476 131.28% Other Revenues $0 $609 $609 N/A Subtotal Current Revenues $2,647,650 $1,442,242 ($1,205,408) 54.47% Transfers in from Other Funds $25,000 $0 ($25,000) 0.00% Total Resources $4,983,539 $3,994,868 ($988,671) 80.16% REQUIREMENTS Operating Expenses DEVELOPMENT SERVICES Street Lights & Signals $472,000 $298,035 $173,965 63.14% Total Development Services $472,000 $298,035 $173,965 63.14% Total Operating Expenses $472,000 $298,035 $173,965 63.14% Loan to City Center Development Agency $362,500 $0 $362,500 0.00% Capital Improvements $752,500 $208,788 $543,712 27.75% Transfers $1,698,408 $801,718 $896,690 47.20% Contin enc $500,000 $0 $500,000 0.00% Total Requirements $3,785,408 $1,308,541 $2,476,867 34.57% Ending Fund Balance $1198131 $2,686,327 $1488196 224.21% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 210 Traffic Impact Fee Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsum Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $3,235,535 $3,235,884 $349 100.01% Current Revenues Fees & Charges $788,800 $340,487 ($448,313) 43.17% Interest & Rentals $105,225 $92,764 ($12,461) 88.16% Other Revenues $500 $0 $500 0.00% Subtotal Current Revenues $894,525 $433,251 ($461,274) 48.43% Total Resources $4,130,060 $3,669,135 ($460,925) 88.84% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Loan to City Center Development Agency $267,500 $0 $267,500 0.00% Capital Improvements $1,825,186 $642,371 $1,182,815 35.19% Transfers $198,194 $93,075 $105,119 46.96% Contingency $300,000 $0 $300,000 0.00% Total Requirements $2,590,880 $735,446 $1,855,434 28.39% Ending Fund Balance $1539180 $2,933,689 $1,394,509 190.60% City of Tigard, Oregon v FY 2007-2008 Budget to Actual e 220 Electrical Inspection Fund January 31, 2007 1:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsllan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $206,743 $238,670 $31,927 115.44% Current Revenues Fees & Charges $266,455 $119,596 ($146,859) 44.88% Interest & Rentals $6,700 $7,076 $376 105.61% Subtotal Current Revenues $273155 $126,672 ($146,483) 46.37% Total Resources $479,898 $365,342 ($114,556) 76.13% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Transfers $385,982 $159,955 $226,027 41.44% Contin enc $57,500 $0 $57,500 0.00% Total Requirements $443,482 $159,955 $283,527 36.07% Ending Fund Balance $36,416 $205,387 $168,971 564.00% City of Tigard, Oregon zo FY 2007-2008 Budget to Actual 2 25 Parks Capital Fund January 31, 2007 1:\FIN\F1' 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsU= Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $422,620 $548,419 $125,799 129.77% Current Revenues Other Agencies $540,020 $0 ($540,020) 0.00% Fees & Charges $0 $750 $750 N/A Interest & Rentals $13,554 $48,662 $35,108 359.02% Other Revenues $1,505,196 $54,216 $1,450,980 3.60% Subtotal Current Revenues $2,058,770 $103,628 $1955142 5.03% Transfers in from Other Funds $3,139,117 $1,858,420 ($1,280,697) 59.20% Total Resources $5,620,507 $2,510,467 $3110,040 44.67% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Debt Service $280,273 $0 $280,273 0.00% Capital Improvements $3,813,020 $1,660,754 $2,152,266 43.55% Transfers $422,620 $0 $422,620 0.00% Contingency $500,000 $0 $500,000 0.00% Total Requirements $5,015,913 $1,660,754 $3,355,159 33.11% Ending Fund Balance $604,594 $849,713 $245119 140.54% City of Tigard, Oregon v FY 2007-2008 Budget to Actual o 230 Underground Utilities Fund January 31, 2007 L\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsVm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $340,565 $401,848 $61,283 117.99% Current Revenues Fees & Charges $90,000 $60,216 ($29,784) 66.91% Interest & Rentals $11,000 $13,038 $2,038 118.53% Subtotal Current Revenues $101000 $73,254 ($27,746) 72.53% Total Resources $441565 $475102 $33,537 107.60% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $300,000 $0 $300,000 0.00% Transfers $25,000 $0 $25,000 0.00% Contin en $30,000 $0 $30,000 0.00% Total Requirements $355,000 $0 $355,000 0.00% Ending Fund Balance $86,565 $475102 $388,537 548.84% City of Tigard, Oregon 4 o o FY 2007-2008 Budget to Actual 235 Criminal Forfeiture Fund January 31, 2007 1:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsum Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Bud et RESOURCES Beginning Fund Balance $51,675 $51,756 $81 100.16% Current Revenues Fines $5,000 $0 ($5,000) 0.00% Interest & Rentals $1,680 $1,527 $153 90.89% Subtotal Current Revenues $6,680 $1527 $5153 22.86% Transfers in from Other Funds $0 ($1,000) ($1,000) N/A Total Resources $58,355 $52,283 ($6,072) 89.60% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Transfers $50,000 $1,044 $48,956 2.09% Total Requirements $50,000 $1044 $48,956 2.09% Ending Fund Balance $8,355 $51,239 $42,884 613.28% City of Tigard, Oregon a FY 2007-2008 Budget to Actual 240 Insurance Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.slsDm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Bud et RESOURCES Beginning Fund Balance $668,500 $654,997 ($13,503) 97.98% Current Revenues Fees & Charges $0 $1,250 $1,250 N/A Interest & Rentals $21,600 $21,079 ($521) 97.59% Other Revenues $25,000 $54,609 $29,609 218.44% Subtotal Current Revenues $46,600 $76,938 $30,338 165.10% Total Resources $715100 $731935 $16,835 102.35% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Total Requirements $0 $0 $0 0.00% Endin Fund Balance $715100 $731935 $16,835 102.35% City of Tigard, Oregon FY 2007-2008 Budget to Actual e ' 245 Building Fund January 31, 2007 L\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsU= Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $1,648,250 $1,698,666 $50,416 103.06% Current Revenues Fees & Charges $1,574,072 $644,315 ($929,757) 40.93% Interest & Rentals $50,000 $49,359 ($641) 98.72% Other Revenues $500 $190 $310 38.00% Subtotal Current Revenues $1,624,572 $693,864 ($930,708) 42.71% Transfers in from Other Funds $313,143 $141,885 ($171,258) 45.31% Total Resources $3,585,965 $2,534,415 ($1,051,550) 70.68% REQUIREMENTS Operating Expenses DEVELOPMENT SERVICES Building Inspection $1,822,523 $841,531 $980,992 46.17% Total Development Services $1,822,523 $841531 $980,992 46.17% Total Operating Expenses $1,822,523 $841531 $980,992 46.17% Transfers $534,553 $182,417 $352,136 34.13% Contingency $350,000 $0 $350,000 0.00% Total Requirements $2,707,076 $1,023,948 $1683128 37.82% Ending Fund Balance $878,889 $1,510,467 $631579 171.860/- City of Tigard, Oregon FY 2007-2008 Budget to Actual e 250 Urban Services Traffic Impact Fee Fund January 31, 2007 L\FINMi 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsUm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $812,048 $880,192 $68,144 108.39% Current Revenues Interest & Rentals $26,000 $22,414 $3,586 86.21% Subtotal Current Revenues $26,000 $22,414 ($3,586) 86.21% Total Resources $838,048 $902,606 $64,558 107.70% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $240,000 $216,216 $23,784 90.09% Transfers $22,787 $10,929 $11858 47.96% Total Requirements $262,787 $227145 $35,642 86.44% Ending Fund Balance $575,261 $675,461 $100,200 117.42% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 255 Urban Services Fund January 31, 2007 l:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsDm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $42,300 $73,670 $31,370 174.16% Current Revenues Fees & Charges $0 $1,610 $1,610 N/A Interest & Rentals $0 $3,114 $3,114 N/A Subtotal Current Revenues $0 $5,591 $5,591 N/A Total Resources $42,300 $79,261 $36,961 187.38% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Total Requirements $0 $1 $1 N/A Endin Fund Balance $42,300 $79,260 $36,960 187.38% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 265 Street Maintenance Fund January 31, 2007 1:\FIN\PY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsllan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $217,077 $249,444 $32,367 114.91% Current Revenues Fees & Charges $800,000 $452,483 ($347,517) 56.56% Interest & Rentals $7,000 $4,347 ($2,653) 62.10% Other Revenues $2,000 ($4,582) ($2,582) 229.10% Subtotal Current Revenues $805,000 $452,248 ($352,752) 56.18% Total Resources $1,022,077 $701692 ($320,385) 68.65% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $800,000 $701,139 $98,861 87.64% Transfers $136,550 $70,567 $65,983 51.68% Contingency $80,000 $0 $80,000 0.00% Total Re uirements $1,016,550 $771747 $244,803 75.92% Ending Fund Balance $5,527 ($70,055) ($75,582) -1267.51% City of Tigard, Oregon v FY 2007-2008 Budget to Actual a 270 Parks SDC Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsDm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $2,765,399 $3,407,337 $641,938 123.21% Current Revenues Fees & Charges $1,000,000 $299,178 ($700,822) 29.92% Interest & Rentals $86,625 $101,900 $15,275 117.63% Subtotal Current Revenues $1,086,625 $401078 ($685,547) 36.91% Total Resources $3,852,024 $3,808,415 ($43,609) 98.87% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Transfers $2,221,697 $926,000 $1,295,697 41.68% Total Requirements $2,221,697 $926,000 $1,295,697 41.68% Ending Fund Balance $1,630,327 $2,882,415 $1,252,088 176.80% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 275 City Gas Tax Fund January 31, 2007 1:\FIN\1l' 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsljm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $0 $0 $0 0.00% Current Revenues Fees & Charges $900,000 $360,022 ($539,978) 40.00% Interest & Rentals $15,000 $6,791 $8,209 45.27% Subtotal Current Revenues $915,000 $366,813 $548187 40.09% Transfers in from Other Funds $100,000 $100,000 $0 100.00% Total Resources $1,015,000 $466,813 $548187 45.99% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Total Requirements $575,000 $0 $575,000 0.00% Ending Fund Balance $440,000 $466,813 $26,813 106.09% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 300 Facility Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsua Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $1,385,914 $1,479,214 $93,300 106.73% Current Revenues Other Agencies $467,000 $0 ($467,000) 0.00% Interest & Rentals $46,000 $40,516 ($5,484) 88.08% Other Revenues $75,000 $652 $74,348 0.87% Subtotal Current Revenues $588,000 $41168 ($546,832) 7.00% Transfers in from Other Funds $416,510 $0 ($416,510) 0.00% Total Resources $2,390,424 $1,520,382 ($870,042) 63.60% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $2,035,986 $411,077 $1,624,909 20.19% Contingency $296,170 $0 $296170 0.00% Total Requirements $2,332,156 $411077 $1921079 17.63% Ending Fund Balance $58,268 $1,109,305 $1051037 1903.80% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 400 Bancroft Debt Service Fund January 31, 2007 1:\FIN\FY 07.08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xisUm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $851,415 $868,623 $17,208 102.02% Current Revenues Interest & Rentals $123,864 $86,125 ($37,739) 69.53% Bond and Note Proceeds $129,704 $55,285 (574,419) 42.62% Subtotal Current Revenues $253,568 $144,072 ($109,496) 56.82% Total Resources $1,104,983 $1,012,695 ($92A8) 91.65% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Debt Service $943,412 $62,282 $881,130 6.60% Total Requirements $943,412 $62,282 $881130 6.60% Ending Fund Balance $161571 $950,413 $788,842 588.23% City of Tigard, Oregon a FY 2007-2008 Budget to Actual o 450 General Obligation Debt Service Fund January 31, 2007 1:\F]N\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.x1sVm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $191,900 $219,203 $27,303 114.23% Current Revenues Property Taxes $984,814 $918,441 ($66,373) 93.26% Interest & Rentals $6,250 $4,358 ($1,892) 69.73% Subtotal Current Revenues $991064 $922,799 ($68,265) 93.11% Total Resources $1,182,964 $1,142,002 ($40,962) 96.54% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Debt Service $972,814 $972,814 $0 100.00% Total Requirements $972,814 $972,814 $0 100.00% Ending Fund Balance $210150 $169188 ($40,962) 80.51% City of Tigard, Oregon v FY 2007-2008 Budget to Actual e Soo Sanitary Sewer Fund January 31, 2007 L\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.x1sUm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $7,384,683 $8,326,161 $941,478 112.75% Current Revenues Fees & Charges $1,635,525 $519,393 ($1,116,132) 31.76% Interest & Rentals $229,770 $261,388 $31,618 113.76% Other Revenues ($10,000) $353,150 $363,150 -3531.50% Subtotal Current Revenues $1,855,295 $1,133,931 $721,364 61.12% Total Resources $9,239,978 $9,460,092 $220114 102.3801, REQUIREMENTS Operating Expenses PUBLIC [CORKS Sanitary Sewer $857,311 $276,577 $580,734 32.26% Total Public Works $857,311 $276,577 $580,734 32.26% Total Operating Expenses $857,311 $276,577 $580,734 32.26% Capital Improvements $2,465,750 $401,803 $2,063,947 16.30% Transfers $737,717 $293,812 $443,905 39.83% Contingency $600,000 $0 $600,000 0.00% Total Requirements $4,660,778 $972192 $3,688,586 20.86% Ending Fund Balance $4,579,200 $8,487,900 $3,908,700 185.36% City of Tigard, Oregon 4 FY 2007-2008 Budget to Actual o 510 Stormwater Fund January 31, 2007 1:\FIN\b-1' 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.sisUm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $484,900 $592,672 $107,772 122.23% Current Revenues Fees & Charges $1,524,842 $808,486 ($716,356) 53.02% Interest & Rentals $15,400 $16,486 $1,086 107.05% Other Revenues ($3,000) $1,321 $4,321 -44.03% Subtotal Current Revenues $1,537,242 $826,293 ($710,949) 53.75% Total Resources $2,022,142 $1,418,965 $603177 70.17% REQUIREMENTS Operating Expenses PUBLIC [CORKS Stormwater $851,021 $458,085 $392,936 53.83% Total Public Works $851021 $458,085 $392,936 53.83% Total Operating Expenses $851021 $458,085 $392,936 53.83% Capital Improvements $372,000 $56,353 $315,647 15.15% Transfers $393,574 $168,384 $225,190 42.78% Contingency $175,000 $0 $175,000 0.00 0 Total Requirements $1791595 $682,822 $1,108,773 38.11% Ending Fund Balance $230,547 $736143 $505,596 319.300/- City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 520 Water Quality/Quantity Fund January 31, 2007 L\F]N\n' 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.x1sllan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $1,963,900 $2,073,372 $109,472 105.57% Current Revenues Fees & Charges $35,000 $4,375 ($30,625) 12.50% Interest & Rentals $60,380 $61,916 $1,536 102.54% Subtotal Current Revenues $95,380 $66,291 ($29,089) 69.50% Total Resources $2,059,280 $2,139,663 $80,383 103.90% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $585,000 $34,373 $550,627 5.88% Transfers $44,746 $19,718 $25,028 44.07% Contin en $90,000 $0 $90,000 0.00% Total Requirements $719,746 $54,091 $665,655 7.52% Ending Fund Balance $1,339,534 $2,085,572 $746,038 155.69% City of Tigard, Oregon FY 2007-2008 Budget to Actual 530 Water Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.x1sUm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $1,708,846 $3,525,653 $1,816,807 206.32% Current Revenues Fees & Charges $7,055,150 $4,229,978 ($2,825,172) 59.96% Interest & Rentals $86,000 $134,568 $48,568 156.47% Other Revenues $22,000 $25,750 $3,750 117.05% Subtotal Current Revenues $7163150 $4,390,296 ($2,772,854) 61.29% Total Resources $8,871,996 $7,915,949 ($956,047) 89.22% REQUIREMENTS Operating Expenses PUBLIC FORKS Water $5,673,872 $2,575,709 $3,098,163 45.40% Total Public Works $5,673,872 $2,575,709 $3,098,163 45.40% Total Operating Expenses $5,673,872 $2,575,709 $3,098,163 45.40% Capital Improvements $816,250 $148,092 $668,158 18.14% Transfers $1,603,230 $754,887 $848,343 47.09% Contingency $700,000 $0 $700,000 0.00% Total Requirements $8,793,352 $3,478,688 $5,314,664 39.56% Ending Fund Balance $78,644 $4,437,261 $4,358,617 5642.21% City of Tigard, Oregon Mq FY 2007-2008 Budget to Actual 540 Water SDC Fund January 31, 2007 I:\FIN\1'1' 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xls]jan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $968,841 $972,447 $3,606 100.37% Current Revenues Fees & Charges $350,000 $115,492 ($234,508) 33.00% Interest & Rentals $31480 $31,152 $328 98.96% Subtotal Current Revenues $381480 $146,644 ($234,836) 38.44% Total Resources $1,350,321 $1,119,091 $231,230 82.88% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $247,000 $27,012 $219,988 10.94% Transfers $950,000 $0 $950,000 0.00% Contin enc $37,000 $0 $37,000 0.00% Total Requirements $1,234,000 $27,012 $1,206,988 2.19% Ending Fund Balance $116,321 $1,092,079 $975,758 938.85% City of Tigard, Oregon v FY 2007-2008 Budget to Actual e 550 Water CIP Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.x]sUm Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $5,919,825 $6,384,781 $464,956 107.85% Current Revenues Fees & Charges $357,000 $110,088 ($246,912) 30.84% Interest & Rentals $192,390 $184,928 ($7,462) 96.12% Other Revenues $1,000,000 $9,270 ($990,730) 0.93% Subtotal Current Revenues $1,549,390 $304,286 $1,245104 19.64% Transfers in from Other Funds $950,000 $0 ($950,000) 0.00% Total Resources $8,419,215 $6,689,067 $1730148 79.45% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $6,235,000 $1,674,832 $4,560,168 26.86% Contin enc $935,250 $0 $935,250 0.00% Total Requirements $7,170,250 $1,674,832 $5,495,418 23.36% Ending Fund Balance $1,248,965 $5,014,235 $3,765,270 401.47% City of Tigard, Oregon FY 2007-2008 Budget to Actual Wq"N600 Central Services Fund January 31, 2007 1:\17IN\FY 07.08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsjjan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $1,133,734 $1,105,424 ($28,310) 97.50% Current Revenues Fees & Charges $11,000 $24,031 $13,031 218.46% Interest & Rentals $35,000 $22,394 ($12,606) 63.98% Subtotal Current Revenues $46,000 $52,646 $6,646 114.45% Transfers in from Other Funds $6,338,072 $2,808,817 ($3,529,255) 44.32% Total Resources $7,517,806 $3,966,887 ($3,550,919) 52.77% REQUIREMENTS Operating Expenses POLICY& ADMINISTRATION City Administration $604,273 $351,546 $252,727 58.18% Human Resources $495,884 $230,108 $265,776 46.40% Network Services $984,972 $487,251 $497,721 49.47% Risk Management $593,099 $477,917 $115,182 80.58% Finance $358,147 $169,397 $188,750 47.30% Financial Operations $1,055,841 $561,668 $494,173 53.20% Administrative Services $664,226 $361,969 $302,257 54.49% Total Policy & Admin $4,756,442 $2,639,856 $2,116,586 55.50% NON-DEPARTMENTAL City Attorney $322,900 $119,610 $203,290 37.04% Technology $1,590,401 $635,429 $954,972 39.95% Total Non Departmental $1,913,301 $755,039 $1,158,262 39.46% Total Operating Expenses $6,669,743 $3,394,895 $3,274,848 50.90% Contingency $700,000 $0 $700,000 0.00% Total Requirements $7,369,743 $3,394,895 $3,974,848 46.07% Ending Fund Balance $148,063 $571992 $423,929 386.32% City of Tigard, Oregon FY 2007-2008 Budget to Actual e ' 650 Fleet/Property Management Fund January 31, 2007 I:\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xls]Jan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $44,755 $124,957 $80,202 279.20% Current Revenues Interest & Rentals $1,455 $1,978 $523 135.95% Subtotal Current Revenues $1455 $3,272 $1817 224.88% Transfers in from Other Funds $1,435,930 $658,890 ($777,040) 45.89% Total Resources $1482140 $787119 ($695,021) 53.11% REQUIREMENTS Operating Expenses COMMUNITYSERVICES PUBLIC WORKS Fleet Maintenance $199,870 $73,556 $126,314 36.80% Property Management $1,186,457 $585,333 $601,124 49.33% Total Public Works $1,386,327 $658,889 $727,438 47.53% Total Operating Expenses $1,386,327 $658,889 $727,438 47.53% Contingency $80,000 $0 $80,000 0.00% Total Requirements $1,466,327 $658,889 $807,438 44.93% Ending Fund Balance $15,813 $128,230 $112,417 810.91% City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 925 Urban Renewal Debt Service Fund January 31, 2007 L\FIN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.xlsUJ Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Bud et RESOURCES Beginning Fund Balance $0 $0 $0 0.00% Current Revenues Property Taxes $56,398 $38,469 ($17,929) 68.21% Interest & Rentals $1,000 $502 $498 50.20% Subtotal Current Revenues $57,398 $38,971 ($18,427) 67.90% Total Resources $57,398 $38,971 ($18,427) 67.90% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Total Requirements $0 $0 $0 0.00% Ending Fund Balance $57,398 $38,971 ($18,427) 67.900/- City of Tigard, Oregon a FY 2007-2008 Budget to Actual e 950 Urban Renewal Capital Projects Fund January 31, 2007 1:\FIN\Fl' 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.slsU= Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $0 $0 $0 0.00% Current Revenues Other A encies $1,185,000 $0 ($1,185,000) 0.00% Subtotal Current Revenues $1,185,000 $0 ($1,185,000) 0.00% Total Resources $1,185,000 $0 ($1,185,000) 0.00% REQUIREMENTS Operating Expenses Total Operating Expenses $0 $0 $0 0.00% Capital Improvements $1,105,000 $0 $1,105,000 0.00% Total Requirements $1,105,000 $0 $1,105,000 0.00% Ending Fund Balance $80,000 $0 ($80,000) 0.00% City of Tigard, Oregon v FY 2007-2008 Budget to Actual e XXX All Funds January 31, 2007 I:\FIN\I-Y 07-08 Budget to Actual Financials\lBudget to Actual Financials 07-08.alsllan Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Beginning Fund Balance $43,598,604 $49,592,038 $5,993,434 113.75% Current Revenues Property Taxes $12,036,990 $11,049,773 ($987,217) 91.80% Other Agencies $9,029,708 $4,443,136 ($4,586,572) 49.21% Fees & Charges $17,822,194 $9,199,846 ($8,622,348) 51.62% Fines $802,400 $505,661 ($296,739) 63.02% Franchise Fees $3,974,545 $1,596,605 ($2,377,940) 40.17% Interest & Rentals $1,581,568 $1,618,112 $36,544 102.31% Bond and Note Proceeds $129,704 $55,285 ($74,419) 42.62% Other Revenues $2,633,196 $525,730 ($2,107,466) 19.97% Subtotal Current Revenues $48,010,305 $28,994,148 ($19,016,157) 60.39% Transfers in from Other Funds $15,682,934 $6,718,911 ($8,964,023) 42.84% Total Resources $107,291,843 $85,305,097 ($21,986,745) 79.51% REQUIREMENTS Operating Expenses COMMUNITYSERVICES Police $10,857,451 $5,723,836 $5,133,615 52.72% Library $3,477,260 $1,692,664 $1,784,596 48.68% Social Services $184,459 $141116 $43,343 76.50% Total Community Services $14,519,170 $7,557,616 $6,961,554 52.05% PUBLIC WORKS Public Works Administration $875,139 $435,535 $439,604 49.77% Parks Maintenance $1,332,927 $575,856 $757,071 43.20% Sanitary Sewer $857,311 $276,577 $580,734 32.26% Stormwater $851,021 $458,085 $392,936 53.83% Street Maintenance $876,537 $397,305 $479,232 45.33% Fleet Maintenance $199,870 $73,556 $126,314 36.80% Property Management $1,186,457 $585,333 $601,124 49.33% Water $5,673,872 $2,575,709 $3,098,163 45.40% Total Public Works $11853134 $5,377,956 $6,475,178 45.37% DEVELOPMENT SERVICES Community Development Administration $233,911 $122,461 $111,450 52.35% Building Inspection $1,822,523 $841,531 $980,992 46.17% Current Planning $842,968 $446,807 $396,161 53.00% Long Range Planning $788,339 $401,375 $386,964 50.91% Capital Construction & Transportation $1,111,103 $522,188 $588,915 47.00% Street Lights & Signals $472,000 $298,035 $173,965 63.14% A3513evelo ment Engineering $408,090 $196,320 $211770 48.11% Total Development Services $5,678,934 $2,828,717 $2,850,217 49.81% POLICY& ADMINISTRATION Mayor & City Council $159,480 $97,680 $61,800 61.25% City Administration $604,273 $351,546 $252,727 58.18% Human Resources $495,884 $230,108 $265,776 46.40% Network Services $984,972 $487,251 $497,721 49.47% Risk Management $593,099 $477,917 $115,182 80.58% Finance $358,147 $169,397 $188,750 47.30% Financial Operations $1,055,841 $561,668 $494,173 53.20% Administrative Services $921,114 $506,695 $414,419 55.01% City of Tigard, Oregon 4 FY 2007-2008 Budget to Actual e Xax All Funds January 31, 2007 1:\17IN\IY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08.x1sVw Reports Favorable % Actual Budget Units Budget Actual (Unfavorable) of Budget RESOURCES Total Policy & Admin $5,172,810 $2,882,262 $2,290,548 55.72% NON-DEPARTMENTAL Citywide Support $30,000 $0 $30,000 0.00% City Attorney $322,900 $119,610 $203,290 37.04% Technology $1,590,401 $635,429 $954,972 39.95% Total Non Departmental $1,943,301 $755,039 $1,188,262 38.85% Total Operating Expenses $39,167,349 $19,401,590 $19,765,759 49.54% Debt Service $2,196,499 $1,035,137 $1,161,362 47.13% Loan to City Center Development Agency $710,000 $0 $710,000 0.00% Capital Improvements $22,092,692 $6,182,810 $15,909,882 27.99% Transfers $15,682,935 $6,720,914 $8,962,021 42.85% Contingency $6,094,962 $0 $6,094,962 0.00% Total Requirements $85,944,437 $33,340,451 $52,603,986 38.79% Ending Fund Balance $21,347,406 $51,964,646 $30,617,241 243.42% Agenda Item No. 3 - ANNUAL JOIN7"MEETING WITH THE CITIZEIV MEMBERS OF THE BUDGET COMMITTEE will not be available until the Friday Council Packet is distributed on Feb. 15, 2008