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City Council Packet - 02/12/2008 City of Tigard, Oregon 13125 SW Hall Blvd. • Tigard, OR 97223 TIGARD CITY COUNCIL MEETING February 12, 2008 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Donna's\Ccpktl Phone: 503.639.4171 . Fax: 503.684.7297 • www.tigard-or.gov o TTY Relay: 503.684.2772 Revised February 6, 2008 - Added Agenda Item No. 9 - Study Session Item - Review Proposed 2008-09 City Council Budget Requests . r City of Tigard Tigard Business Meeting - Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING DATE: February 12, 2008 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 ft PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7.30 12.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (I'DD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 1 of 5 W City of Tigard Tigard Business Meeting - Agenda a Ira &a© TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING DATE /TIME: February 12,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION ➢ Council Discussion and Input to Mayor Dirksen for Governor's Transportation Subcommittee • E1CUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations and pending litigation under ORS 192.660(2) (e) and (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION (continued) ➢ Discuss Council Team Building Meeting with Joe Hertzberg 7:30 I'M 1. BUSINESS MEETING 1.1 Call to Order - City Council, Local Contract Review Board, and City Center Development Agency 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of 5 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Citizen Communication - Sign Up Sheet • Follow-up to Previous Citizen Communication • Follow-up - Fifth Tuesday City Council Meeting of January 29, 2008 3. CONSENT AGENDA: (Tigard City Council and City Center Development Agency) These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for November 20, 27, and December 4, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approve Intergovernmental Agreement to Collect and Remit Construction Excise Tax Between the Tigard-Tualatin School District 23J and the City of Tigard 3.4 Appoint At-Large Members of the Committee for Citizen Involvement - Resolution No. 08- 3.5 Approve Intergovernmental Agreement with University of Oregon for the Downtown Urban Design Vision Project 3.6 Approve Budget Amendment #9 to the FY 2007-08 Budget Increasing Appropriations by $14,265 in the Mayor and City Council Budget to Reflect the Costs Associated with the November 6, 2007 Election - Resolution No. 08- 3.7 Local Contract Review Board: a. Approve the Purchase of a Vac-Con Combination Sewer Cleaning Truck from Enviro-Clean Equipment, Inc. • Consent Agenda - Items Removed or Separate Diseurrion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. 4. MEET WITH STEVE LARRANCE REGARDING WASHINGTON COUNTY TRANSPORTATION ISSUES • Staff Report: Community Development Department Recess City Council Meeting (Motion by Council) Convene City Center Development Agency (CCDA) Meeting: Approximately 8:10 p.m. • Call City Center Development Agency to Order: Chair Dirksen • Roll Call: Chair and Board Members of City Center Development Agency TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 1 ,vww.tigard-or.gov I Page 3 of 5 5. LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA a. Open the Public Hearing b. City Attorney Statement c. Declarations or Challenges d. Staff Report: Community Development Department e. Public Testimony: Proponent and Opponents f. City Center Development Agency Board Discussion g. Close Public Hearing h. City Center Development Agency Board Consideration: CCDA Resolution No. 08- Adjourn City Center Development Agency (CCDA) Meeting (Motion by CCDA) Reconvene City Council Meeting: Approximately 8:55 p.m. 6. FORMAL RECOGNITION OF VOLUNTEERS AND CITY STAFF WHO RECENTLY COMPLETED THE CITY'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) PROGRAM a. Staff Report: Public Works Department b. Council Comments c. Present Certificate of Completion to CERT Program Graduates 7. ANNUAL UPDATE ON THE CITY'S EMERGENCY MANAGEMENT PROGRAM • Staff Report: Public Works Department 8. INFORMATIONAL PUBLIC HEARING - FORMATION OF SEWER REIMBURSEMENT DISTRICT #38 (FAIRHAVEN STREET) a. Open Public Hearing b. Declarations or Challenges C. Staff Report: Engineering Staff d. Public Testimony e. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Consideration: Resolution No. 08- 9. STUDY SESSION > Review Proposed 2008-09 City Council Budget Requests o Staff Report: Administration Department TIGARD CITY COUNCIL/LCRB/CCDA AGENDA -February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 5 10. COUNCIL LIAISON REPORTS 11. NON-AGENDA ITEMS 12. EZECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 13. ADJOURNMENT I:\ADM\Cathy\CCA\2008\090212 busincss.doc TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 Cityof'rigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page S of S Revised February 6, 2008 - Added Agenda Item No. 9 - Study Session Item - Review Proposed 2008-09 City Council Budget Requests City of Tigard Tigard Business Meeting - Agenda TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING DATE: February 12, 2008 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7.30 12.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (I'DD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. SEE ATTACHED AGENDA TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 6 City. o f Tigard QQ~~ Tigard Business Meeting - Agenda a TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING DATE /TIME: February 12,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION ➢ Council Discussion and Input to Mayor Dirksen for Governor's Transportation Subcommittee • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations and pending litigation under ORS 192.660(2) (e) and (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION (continued) ➢ Discuss Council Team Building Meeting with Joe Hertzberg 7:30 I'M 1. BUSINESS MEETING 1.1 Call to Order - City Council, Local Contract Review Board, and City Center Development Agency 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 6 7:35 I'M 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Citizen Communication - Sign Up Sheet • Follow-up to Previous Citizen Communication • Follow-up - Fifth Tuesday City Council Meeting of January 29, 2008 7:45 I'M 3. CONSENT AGENDA: (Tigard City Council and City Center Development Agency) These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for November 20, 27, and December 4, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approve Intergovernmental Agreement to Collect and Remit Construction Excise Tax Between the Tigard-Tualatin School District 23J and the City of Tigard 3.4 Appoint At-Large Members of the Committee for Citizen Involvement - Resolution No. 08-02 A RESOLUTION APPOINTING ANASTASIA ADRIANO, PATRICIA ANDA, MYRNA BOYCE, ALMA ISLAS, GARY JELINEK TO THE COMMITTEE FOR CITIZEN INVOLVEMENT AND APPOINTING RUMIANA BACKARDJIVERA AND PAUL WHITNEY AS ALTERNATES Remove 3.5 for separate discussion; listed after the Consent Agenda 3.5 Appraiv-e intef-gaveimAnental Agreement with University of Ofegan fef- the Dewntewn Urban Des 3.6 Approve Budget Amendment #9 to the FY 2007-08 Budget Increasing Appropriations by $14,265 in the Mayor and City Council Budget to Reflect the Costs Associated with the November 6, 2007 Election - Resolution No. 08- 03 A RESOLUTION APPROVING BUDGET AMENDMENT #9 TO THE FY 2007-08 BUDGET INCREASING APPROPRIATIONS BY $14,265 IN THE MAYOR AND CITY COUNCIL BUDGET TO REFLECT THE COSTS ASSOCIATED WITH THE NOVEMBER 6, 2007 ELECTION 3.7 Local Contract Review Board: a. Approve the Purchase of a Vac-Con Combination Sewer Cleaning Truck from Enviro-Clean Equipment, Inc. • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed f nm the Consent Agenda for separate discussion will be considered immediately after the Council/City Center Development Agency has voted on those items which do not need discussion. TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 6 Separate Consideration: 3.5 Approve Intergovernmental Agreement with University of Oregon for the Downtown Urban Design Vision Project - Resolution No. 08-04 A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE UNIVERSITY OF OREGON TO PERFORM DOWNTOWN URBAN DESIGN VISION PROJECT SERVICES 7:50 I'M 4. MEET WITH STEVE LARRANCE REGARDING WASHINGTON COUNTY TRANSPORTATION ISSUES • Staff Report: Community Development Department Recess City Council Meeting (Motion by Council) Convene City Center Development Agency (CCDA) Meeting: Approximately 8:10 p.m. • Call City Center Development Agency to Order: Chair Dirksen • Roll Call: Chair and Board Members of City Center Development Agency 8:10 I'M 5. LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA a. Open the Public Hearing b. City Attorney Statement c. Declarations or Challenges d. Staff Report: Community Development Department e. Public Testimony: Proponent and Opponents f. City Center Development Agency Board Discussion g. Close Public Hearing h. City Center Development Agency Board Consideration: CCDA Resolution No. 08-01 A RESOLUTION ADOPTING THE FANNO CREEK PARK AND PLAZA MASTER PLAN Adjourn City Center Development Agency (CCDA) Meeting (Motion by CCDA) Reconvene City Council Meeting: Approximately 8:55 p.m. 8:55 PM 6. F OlUAAL RECOGNITION OF VOLUNTEERS AND CITY STAFF WHO RECENTLY COMPLETED THE CITY'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) PROGRAM a. Staff Report: Public Works Department b. Council Comments c. Present Certificate of Completion to CERT Program Graduates TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 City of "Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 6 9:10 I'M 7. ANNUAL UPDATE ON THE CITY'S EMERGENCY MANAGEMENT PROGRAM • Staff Report: Public Works Department 9:30 I'M 8. INFORMATIONAL PUBLIC HEARING - FORMATION OF SEWER REIMBURSEMENT DISTRICT #38 (FAIRHAVEN STREET) a. Open Public Hearing b. Declarations or Challenges C. Staff Report: Engineering Staff d. Public Testimony C. Staff Recommendation f. Council Discussion g. Close Public Hearing h. Council Consideration: Resolution No. 08-05 Council Member: I move for adoption of Resolution No. 08-05 Council Member: I second the motion Chair: Will the City Recorder please read the number and title of the resolution? City Recorder: RESOLUTION NO. 08-05 - A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 38 (SW FAIRHAVEN STREET) Mayor Is there any discussion? Mayor (after discussion) All those in favor of adopting Resolution No. 08-05 Please say "aye." Mayor/Council Members Mayor: All those opposed to adopting Resolution No. 08-05, please say "nay." Mayor/Council Members Mayor Resolution No. 08-05 (is adopted or has failed) by a (unanimous, or however votes were split) vote of the Council members present. Note: Tie voter =failure to pass. 9:45 I'M TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page S of 6 9. STUDY SESSION > Review Proposed 2008-09 City Council Budget Requests o Staff Report: Administration Department 10. COUNCIL LIAISON REPORTS 11. NON-AGENDA ITEMS 12. E1' CUTWE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 IN 13. ADJOURNMENT I:\ADN7\Cathy\CCA\2008\0811212 business.doc TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - February 12, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 6 of 6 n City of Tigard Study Session - Agenda F, TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY (CCDA) MEETING DATE/TIME: February 12,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 PM • STUDY SESSION ➢ Council Discussion and Input to Mayor Dirksen for Governor's Transportation Subcommittee ➢ Administrative Items: o Item 3.5 has been removed from the Consent Agenda for separate consideration. Information is attached. o Item 7 - Elected Officials' Emergency Operations Guide is attached. o Item 8 - Attached is the February 9, 2008 letter from Wilma Lynn in opposition to Reimbursement District No. 38 - Fairhaven Street • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss real property transaction negotiations and pending litigation under ORS 192.660(2) (e) and (h). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION (continued) ➢ Discuss Council Team Building Meeting with Joe Hertzberg NOTE: A STUDY SESSION IS ALSO SCHEDULED FOLLOWING THE BUSINESS MEETING: 9. STUDY SESSION > Review Proposed 2008-09 City Council Budget Requests o Staff Report: Administration Department TIGAR.D CITY COUNCIL STUDY SESSION AGENDA - February 12, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.dgard-or.gov Page 1 of 2 Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. TIGARD CITY COUNCIL STUDY SESSION AGENDA - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 2 1z; City Center Development Agency City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of the February 12, 2008 meeting of the City Center Development Agency to consider the following Agenda Item: LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA STATE OF OREGON ) County of Washington) ss. City,c<Tigard being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notification of Consideration of City Center Development Agency Item on February 12, 2008 A copy of said Notice being hereto attached and by reference made a part hereof, on the day of ,20Ub Signature of Person who Performed Notification Subscribed and sworn fer before me this day of Febrva , 20 OFFICIAL SEAL .4 JILL M BYARS NOTARY PUBLIC-OREGON Signature of Notary Pu lic for Oregon COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING FEBRUARY 12, 2008 TIGARD CITY HALL , 13125 SW HALL BLVD. TIGARD OR 97223 NOTICE The City Center Development Agency (CCDA) will have before it on the February 12, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration: LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA Please forward to: ❑ Barbara Sherman, Newsroom, The Tunes (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recor //er ~b. Oz o~~' Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library r City Center Development Agency City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of the February 12, 2008 meeting of the City Center Development Agency to consider the following Agenda Item: LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA STATE OF OREGON) County of Washington) ss. City of Tigard ) I, a4 4-re- 4 C-- , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/ organizations by fax : Newsroom, The Oregonian (Fax No. 503-968-6061) and the following people/organizations by e-mail: Barbara Sherman, Newsroom, Tigard Times (bsherman@commnewspapers.com) Editor, The Regal Courier (Editor@theregalcourier.com) A copy of said Notice being hereto attached and by reference made a part hereof, on the day of , 20 0 Y Signature of Person who Performed 4i N11fication Subscribed and sworn (ax of before me this 7 day of -ebr-i*7 , 20,97. OFFICIAL L JILL M BYARS NOTARY PUBLIC-OREGON Signature of Notary Public for Oregon COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 1 TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING FEBRUARY 12, 2008 TIGARD CITY HALL TIGARD 13125 SW IIALL BLVD. TIGARD OR 97223 NOTICE The City Center Development Agency (CCDA) will have before it on the February 12, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration: LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder ~b. p2Q~~ Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library 02/04/2008 09:39 FAX 503 639 1471 CITY OF TIGARD 2001 a~ x~* TX REPORT TRANSMISSION OK TX/RX NO 4910 CONNECTION TEL 503 968 6061 SUBADDRESS CONNECTION ID OREGONIAN ST. TIME 02/04 09:38 USAGE T 00'42 PGS. SENT 1 RESULT OK i li dl ! fi ra ~ ■ 3 S !ar I NOTICE The City Center Development Agency (CCDA) will have before it on the February 12, 2008, City Council and City Center Development Agency Meeting Agenda the following item for consideration: LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other COMMUNITY SPAPERS 6605 SE Lake Road, Portland, OR 97222,o PO Box 370 • Beaverton, OR 97075 Phone: 503-684-0360 Fax: 503-620-3433 Email: PUBLIC HEARING ITEM: legaladvertising@commnewspapers.com The following will be considered by the Tigard City Council on Tuesday, February 12, 2008 at 7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. AFFIDAVIT OF PUBLICATION BOTH PUBLIC ORAL AND WRITTEN TESTIMONY IS State of Oregon, County of Washington, SS INVITED. TESTIMONY MAY BE SUBMITTED IN WRITING PRIOR TO OR AT THE PUBLIC HEARING OR VERBALLY AT I, Charlotte Allsop, being the first duly sworn, THE PUBLIC HEARING ONLY. THE PUBLIC HEARING ON depose and say that I am the Accounting THIS MATTER WILL BE CONDUCTED IN ACCORDANCE WITH THE TIGARD MUNICIPAL CODE AND THE RULES OF Manager of The Times (serving Tigard, PROCEDURE ADOPTED BY THE CITY COUNCIL. Tualatin & Sherwood), a newspaper of FURTHER INFORMATION MAY BE OBTAINED FROM general circulation, published at Beaverton, in THE COMMUNITY DEVELOPMENT DEPARTMENT the aforesaid county and state, as defined by (STAFF CONTACT: PHIL NACHBAR, DOWNTOWN ORS 193.010 and 193.020, that REDEVELOPMENT MANAGER) AT 13125 SW HALL BLVD., TIGARD, OREGON 97223, OR BY CALLING 503-639-4171. Adoption of the Fanno Creek Park and Plaza Master Plan City of Tigard Lower Fanno Creek Park, a 22-acre park between Hall Blvd and Notice of Public Hearing Main St., bordering the southern edge of Downtown Tigard, will TT 11084 be redesigned and restored to its native habitat, providing the com- munity with a unique "nature preserve" in the City. The Public Use Area, which includes a multi-use plaza and upper park, will form A copy of which is hereto annexed, was the "heart" of the community where a range of community events published in the entire issue of said can take place including a farmer's market, outdoor concerts or for social gatherings. newspaper Publish 2/7/2008 TT 11084 Successive and consecutive weeks in the following issues February 7, 2008 Cjt,9L,r[c4-c_ ",P Charlotte Allsop (Accounting Mana r) Subscribed and sworn to before me this February 7, 2008 1 n ^ ,5Ax~ . NOTAR PUBLIC FOR OREGON My commission expires"--nN ~,Zg I aoI Acct #10093001 OFFICIAL SEAL Jerree Lewis SUZETTE I CURRAN City of Tigard NOTARY PUBLIC - OREGON 13125 SW Hall Blvd ; MY COMMISSION EXPI ES NOVEMBER 28 2011 Tigard, OR 97223 Size 2 x 3.25 Amount Due $ 54.28 'remit to address above Agenda Item No. _ Meeting of -2W42 /3, SOD B ,7 City of Tigard Tigard Business Meeting - Minutes TIGARD CITY COUNCIL LOCAL CONTRACT REVIEW BOARD (LCRB) CITY CENTER DEVELOPMENT AGENCY (CODA) MEETING DATE: February 12, 2008 MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 0 STUDY SESSION Track 1 Mayor Dirksen called the meeting to order at 6:30 p.m. Name Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Buehner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Staff Present: City Manager Prosser, Community Development Director Coffee, City Attorney Ramis, City Engineer Duenas, Associate Planner Farrelly, Assistant Community Development Director Bunch, Associate Planner Roberts, Program Development Specialist Lueck. Also present: Consultant Joe Hertzberg. ➢ Council Discussion and Input to Mayor Dirksen for Governor's Transportation Subcommittee Mayor Dirksen is serving on the Vision Subcommittee on the recently activated Governor's Transportation Subcommittee. Scope of work is to forward a recommendation to the legislature in 2009 to address state transportation needs. Councilor Buehner said she has learned by attending JPACT that there is no support from Washington County representatives for the I-5/99W corridor with funds from the usual sources. Mayor Dirksen commented that the Tigard City Council could bring this up to our legislators during the regularly scheduled meetings that their support is needed. In response to a question from Councilor Woodruff, City Manager Prosser said the state legislators will likely be scheduled to meet with the City Council at the end of the special legislative session. He said that transportation funding is slated to be reviewed by the legislature in its 2009 session and this is a good time to start preparing. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES -,..February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 16 Councilor Wilson asked if there was a mission statement for the Transportation Subcommittee. Mayor Dirksen advised the scope of the Subcommittee's work was discussed at the first meeting. The Subcommittee will be making decisions about parameters for a transportation funding package. Councilor Wilson said that it seems in recent years consideration has not been given to what really needs to be done. For example, proposals have been to move away from collecting a gas tax. This seems impractical. The mechanism for collection is already there, there are no start-up costs, no device needs to be installed. in everyone's car, people from out of state contribute, you do not have to deal with people's perceptions of privacy, and this could easily be applied to other types of fuel that might be introduced. It works. Councilor Wilson said he didn't know why there is a need to move away from the gas tax other than there has been no political will to raise the tax. He added it seems that everyone wants to build everything but roads; i.e., bike paths and mass transit. We have not been keeping up. Councilor Sherwood observed that the metropolitan tri-county area funds most of the state because much of the state is rural. We end up not getting back what we pay. We need to figure out how to get back a good share of this revenue. Councilor Wilson commented that rural legislators do not have congestion, but they have votes. He said his perception has been that they have not been interested in raising taxes. He agreed with Councilor Sherwood's comments that it costs more to build roads per amount collected; to spread it equally in terms of population does not make sense. Councilor Buchner advised she talked to lobbyists and legislators last week. She said she heard three things that concerned her: - State preemptions on local jurisdictions' ability to set fees and taxes for transportation projects - Timber dollars will discontinue for rural counties, which in the past is why they have not been interested in raising taxes. She anticipates these counties in 2009 will be seeking help from the legislature to be made whole. - There is no commitment to fund state-owned facilities. Councilor Woodruff noted there is no problem with consensus that there are infrastructure problems with the current roads and we do not have enough roads to handle the traffic. There is agreement on what the needs are; he said he thinks it's more of a "political will" issue. Additional money is needed. He pointed out that what seems to work best for our community is to tie the funding source directly to what you want to do with it. The gas tax, as controversial as it is, does tie the revenue directly to what it is going to be used for as long as it is equitable: where the money comes from is where it will be used to help that need. Councilor Woodruff noted that the City has made a commitment to our residents that we willreduce our gas tax if there is some kind of a state tax that would provide us additional revenue. There might be other creative ways to develop revenue. The residents in the recent City survey have indicated support for what the City is doing. Councilor Sherwood noted she supported mass transit to move people; however, she said no one is addressing what it takes to move goods around this county. She referred to the time when she owned her own business and the need to travel within the county. "If we are to keep commerce in this county, we have to figure out a way to move business and goods around the county." Mayor Dirksen reported that the Governor's Transportation Committee has good representation from the business community. Mayor Dirksen recapped what he heard as the Council's input to him (Track 2): • The gas taxis probably the best way to fund transportation projects. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.6LYard-or.gov Page 2 of 16 • The transportation package should not necessarily exclude any other modes of transport, but should focus on improving existing roads and looking at new routes if needed. • We need to consider the needs of freight-hauling capacity around the County and State. • We all need to be talking to our legislators to make sure they understand our concerns and what our priorities are. • There is a need to concentrate on maintaining and improving State facilities. Councilor Wilson said he would also like to see a focus on congestion relief rather than "simply just roads." There was discussion on the bridge program and questions about how priorities were placed spend to spend those dollars. There was discussion about how priorities might be set: i.e., amount of congestion and volume of traffic. Existing funding mechanisms favor widening existing facilities rather than creating new connections. Councilor Wilson suggested using modeling to objectively determine which routes would provide the greatest relief. Councilor Woodruff said "the more scientific, the better" and supported a greater amount of objectivity. Mayor Dirksen shared his idea about suggesting a different way to apportion dollars to the areas with regions that need improvements. He referred to the California model. The California Department of Transportation does not determuie how projects will be funded; they collect the money and redistribute it to regional governments which make the decisions within their regions regarding how that money should be spent. Oregon Department of Transportation (ODOT) does a good job in rural areas. Councilor Woodruff commented on past experience with funding. There was discussion on the City of Tigard also being connected to transportation discussions by Washington County and Metro. Mayor Dirksen suggested there are issues to overcome for Tigard, Tualatin, and Sherwood in that he thinks that many people in County government subconsciously think of us as being part of Portland. Councilor Buchner concurred noting that at a recent JPACT meeting, someone stated that Tigard's issues are more aligned with Portland than with the rest of the County. Track 3 ➢ Administrative Items Reviewed: o Item 3.5 will be removed from the Consent Agenda for separate consideration. This item requests the City Council to approve an Intergovernmental Agreement with the University of Oregon for the Downtown Urban Design Vision Project. A February 12, 2008, memo was distributed to the City Council. Councilor Buchner addressed Community Development Director Coffee noting there is a perception that we are trying to cut citizens out of the design process. Community Development Director Coffee responded that the City Center Advisory Commission is aware of this and will hear more at their meeting tomorrow. In addition, there will be a design charrette for the citizens once there is something to review. Track 4 Assistant Community Development Director Bunch responded to questions presented by Councilor Wilson. This represents an opportunity to get a good product from the University of Oregon using their Research Services Program. The question was why is this costing money; students used to do this work for free. Assistant Community Development Director Bunch explained that the Department of Higher Education revenues have not kept up with the costs and they receive a lot of their money from state and federal governments and so they are operating under those administrative rules. They are mandated to recover their administrative costs through TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - Februa 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 16 these projects. Many years ago the University of Oregon and other higher education institutions were at greater liberty than they are today to offer free or low cost services. Sometimes students may volunteer their services to get experience in a particular field or occasionally professors assign local case studies that might have benefit to the client. Staff has approached this as a contract with the University of Oregon. Assistant Community Development Director Bunch described the scope of work and the University's response outlining the services they would provide. This is more fully outlined in the February 12 memorandum distributed to the City Council. Staff has been talking to the University of Oregon about this for the past year, working with them so they could adjust their schedule to provide us this service. Experience with this program has shown that this would be more than a 4:1 benefit ratio for the money expended for this particular project. Also, we are establishing a relationship with not only the University of Oregon but also with Metro and TriMet about our long-term objective and need and there is a potential to catapult Tigard as a research model for how to redevelop inter-green suburbs. As a result, the Mayor has been invited to the Mayor's Design Conference. Staff has also discussed this with the University of Oregon's public relations people and also with the School of Architecture to involve us in this kind of effort. Councilor Wilson agreed this was a good deal for the City of Tigard. Assistant Community Development Director Bunch clarified that the money Tigard will pay for this service will go to the Office of Research and Special Projects. The product will be drawings of the downtown and entered into a program that will generate a three-dimensional representation of the downtown. Community Development Director Coffee said this will be invaluable as we get into design guideline discussions. This will also help with discussion on a form-based code. Councilor Wilson noted this will be a tool to help citizens, staff, and Council make decisions. Assistant Community Development Director Bunch estimated Tigard will receive about 6-700 person work hours through this contract over a period of five and one-half months. This item will be pulled from the Consent Agenda so staff can present information about this Intergovernmental Agreement to the viewing public. o Item 7 - Elected Officials' Emergency Operations Guide was distributed to the City Council. o Item 8 - Council received a February 9, 2008 letter from Wilma Lynn in opposition to a Reimbursement District (Note: The address for Ms. Lynn is not within the boundaries of the Reimbursement District No. 38 - Fairhaven Street, which is on the business meeting agenda below.) Track 5 • EXECUTIVE SESSION: The Tigard City Council went go into Executive Session to discuss real property transaction negotiations and pending litigation under ORS 192.660(2) (e) and (h). Executive Session concluded at 7:29 p.m. • STUDY SESSION (continued) Track 6 ➢ Discuss Council Team Building Meeting with Joe Hertzberg Council discussed when to meet with Mr. Hertzberg. Individual discussions will be scheduled followed by a meeting with all of the City Council and Mr. Hertzberg for a teambuilding training workshop. City Council TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 16 members agreed it would be beneficial to review the "non-defensive" communication information prior to the teambuilding training. Study Session recessed at 7:32 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council, Local Contract Review Board, and City Center Development Agency to order at 7:41:28 PM 1.2 Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports - Councilor Buehner advised she would report on a recent JPACT meeting at end of meeting. Councilor Woodruff congratulated Jackie Quello who was selected as Mother of the Year for Washington County. 1.5 Call to Council and Staff for Non-Agenda Items: None 2. CITIZEN COMMUNICATION 7:43:43 PM • Tigard High School Student Envoy Megan Foltz presented a report on the activities of students at Tigard High. A summary of her report is on file in the City Recorder's office. • Citizen Communication - Sign Up Sheet • Follow-up to Previous Citizen Communication: None 7:46:26 PM • Follow-up - Fifth Tuesday City Council Meeting of January 29, 2008 - ■ City Manager Prosser noted three citizens raised issues at the Fifth Tuesday meeting: • Parking enforcement on Fanno Creek Loop - Staff in the Police Department have been in contact with the citizen who raised the issue. This is a large issue and will take awhile to resolve. • Improve biking in Tigard - Community Development Department staff received the recommendations from the citizen who raised the issue. Staff is in contact with this individual. • Missing sidewalk area on SW North Dakota Street - Community Investment Program (CIP) projects are being assembled now and staff will look to determine if this can be addressed in the CIP. 7:47:36 PM Mayor reviewed the items listed on the Consent Agenda: 3. CONSENT AGENDA: 3.1 Approve Council Minutes for November 20, 27, and December 4, 2007 3.2 Receive and File: a. Council Calendar TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 5 of 16 b. Tentative Agenda 3.3 Approve Intergovernmental Agreement to Collect and Remit Construction Excise Tax Between the Tigard-Tualatin School District 23J and the City of Tigard 3.4 Appoint At-Large Members of the Committee for Citizen Involvement - Resolution No. 08-02 A RESOLUTION APPOINTING ANASTASIA ADRIANO, PATRICIA ANDA, MYRNA BOYCE, ALMA ISLAS, GARY JELINEK TO THE COMMITTEE FOR CITIZEN INVOLVEMENT AND APPOINTING RUMIANA BACKARDJIVERA AND PAUL WHITNEY AS ALTERNATES Remove 3.5 for separate discussion; listed after the Consent Agenda 3.6 Approve Budget Amendment #9 to the FY 2007-08 Budget Increasing Appropriations by $14,265 in the Mayor and City Council Budget to Reflect the Costs Associated with the November 6, 2007 Election - Resolution No. 08- 03 A RESOLUTION APPROVING BUDGET AMENDMENT #9 TO THE FY 2007-08 BUDGET INCREASING APPROPRIATIONS BY $14,265 IN THE MAYOR AND CITY COUNCIL BUDGET TO REFLECT THE COSTS ASSOCIATED WITH THE NOVEMBER 6, 2007 ELECTION 3.7 Local Contract Review Board: a. Approve the Purchase of a Vac-Con Combination Sewer Cleaning Truck from Enviro-Clean Equipment, Inc. Motion by Councilor Woodruff, seconded by Councilor Sherwood to approve the Consent Agenda with Item 3.5 removed for separate discussion and consideration. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes 7:50:29 PM Council then considered the following Consent Agenda item, pulled for separate discussion and consideration: 3.5 Approve Intergovernmental Agreement with University of Oregon for the Downtown Urban Design Vision Project - Resolution No. 08-04 Assistant Community Development Director Bunch presented the staff report and described the scope of work, which will include citizen involvement. City Council discussed the proposed agreement and the benefits of entering into such an agreement. (See additional information on this topic on Page 2, which was discussed by the City Council and staff during the Study Session.) 8:02:27 PM Motion by Councilor Buehner, seconded by Councilor Wilson to approve Resolution No. 08-04. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 6 of 16 A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE UNIVERSITY OF OREGON TO PERFORM DOWNTOWN URBAN DESIGN VISION PROJECT SERVICES The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes 8:02:54 PM 4. MEET WITH STEVE LARRANCE REGARDING WASHINGTON COUNTY TRANSPORTATION ISSUES City Engineer Duenas introduced Mr. Larrance, a former Washington County official. Mr. Larrance has contacted elected officials in Washington County and Metro expressing concerns about the lack of a viable plan to accommodate the expected growth in western Washington County. One of the major weaknesses between western county and southern county are the connecting roads. Mr. Larrance's comments are summarized below: • We are at a unique opportunity in time because of the urban growth boundary amendments occurring along the western edge of the urban area in Washington County, the Bull Mountain area, the North Bethany area and the south Hillsboro area (2500 acres, which could have as many as up to 40,000 people). • It is hard to imagine in planning terms a 21" Century Washington County without an interstate freeway link leaving I-5 somewhere near Sherwood and connecting again somewhere in Washington. • You simply can't build an arterial system that is large enough to handle through-traffic and local traffic without properly spaced freeways. • Spoke of a futuristic vision of modes of travel. • Freight movement in Washington County is sorely lacking. • The "key into the door" can be found within the regional and local government discussions of the urban and rural reserves that will occur this next year. • With 400,000 more people projected to live in Washington County, there needs to be more of a transportation backbone to support the arterial, collector and local street network. • We don't know what modes of transportation will exist a hundred years from now; but, we do know we need the right-of-way for those modes to be moving within. • We have wasted billions to date by not having the transportation link(s) in the plan. It is important to have "placeholders" in the plan. He referred to the Regional Transportation Plan adopted by Metro last year but it was in an "undone" format and is still being discussed this year. • Tigard has all kinds of deficiencies identified in the Regional Management Plan. • There is an incredible amount of through-traffic (commuters). • There is no solution for access in west Tigard without another limited access facility. 8:10:17 PM TIGARD CITY COUNCIL/LCRB/CCDA _MINUTES - February 12, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 7 of 16 • The one portion of the west transportation leg that is still in the Regional Transportation Plan is the connector to 99W from I-5. He noted his concerns that if connector is built to the west beyond Sherwood it will serve the County. Then, it is not really a Washington County project; rather, it becomes a way to move people from the east side of Portland to the coast without going through Tigard and Tualatin. He questioned why this should go on "our" list of projects when it is not serving our people. • Communication among other City and regional elected officials is important to promote our area's transportation needs. • It is an opportune time to relay our area's concerns as the Governor's subcommittee has been activated. Mayor Dirksen is a member of the subcommittee. • Another opportunity is the Major Streets Transportation Improvement Plan proposal that will be placed before voters once again. This is a great way to demonstrate credibility with the public. • The County has a work program in progress for 2008 for the Regional Transportation Plan, which includes a review of the north/south corridor. • Urged all City Councils of Washington County to have one person designated to interact with the County to remind the County that it is their job to be the keeper of the arterial system. Freeways and other multi-modal forms of limited access are also part of the purview. Councilor Wilson noted his appreciation for Mr. Larrance's activism and concurred with Mr. Larrance's points. Councilor Wilson referred to the Interstate Bridge replacement, which "got on the agenda" and now we are talking about spending $3 billion while "throwing away a perfectly serviceable bridge. The I-205 bridge took a lot of pressure off of the I-5 bridge for years. He agreed that we've had this connection on the plan and we have removed it for no good reason and now we are struggling just to get a little piece of it - it's not on any funding list whatsoever. Councilor Wilson said "we are talking about a massive expansion of 217, which would not be necessary if we had a bypass. Effectively Roy Rogers Road and Tile Flats and all of the little roads are becoming, out of necessity, what a bypass would do... in the City of Tigard, Highway 99 is so bad and we have not been able to get any money to fix it, so we have had to institute our own gas tax.. The last funded study with Oregon Department of Transportation (ODOT) to look at 99W, we have actually withdrawn the 7-lane profile planned between I-5 and 217 partly because we don't want it to divide our community, but also because there was no possible way to fund it. We cancel more projects than we get done." Councilor Wilson agreed with Mr. Larrance that this county in general, and this part of the county in particular, are being ignored by all of the decision makers. All of the attention seems to focus on the I-5 corridor in the City of Portland. Mr. Larrance commented on the modeling used to determine to go ahead with the Interstate Bridget replacement; he advised he looked at the data and believed it was skewed. Mr. Larrance said he is looking for funding for an independent analysis of the transportation needs for Washington County. 8:17:53 PM Councilor Buchner referred to the Long-Term Transportation Plan Committee several years ago; she and Mr. Larrance served on this Committee. One of the issues that came up was the placement of the 99W to I-5 corridor. There was a process to do preliminary planning throughout a number of meetings. All of this work disappeared; a new report was started and a new group doing a plan presented last year. In the intervening years there has been so much build-out in Tualatin that most of the alternatives that were viable 10 years ago are gone. Councilor Buchner said she is concerned that the same thing is going to happen in the south Hillsboro area in that no one is looking at the long-term picture. At this time, there is no way to travel from TV Highway at Cornelius Pass on to Farmington Road. She noted her concurrence for the need to set aside right-of-way now. The history of what has happened with the 99W to I-5 section is a perfect example of how the County and the regional government has been handling this over the last 20 years - nothing has happened and she is concerned about what will TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 8 of 16 happen. She voiced her support for Mr. Larrance and would like to see a proposal for acquiring right of way. 8:20:42 PM Councilor Woodruff said the Tigard City Council has been supporters of the bypass from the outset. The closer it can be to Tigard as it comes off of I-5, the better. The Council has made its position known to whoever would listen. Councilor Woodruff said it's easy to feel powerless when these big projects happen somewhere; was the input taken into account? If there are other ways Mr. Larrance could enlist other elected officials throughout the County to channel efforts to have more impact, please keep communicating that with the Tigard City Council. Councilor Sherwood and Mayor Dirksen noted that years ago when work was being done on the Westside Bypass, it was said that if we built the Bypass it would encourage houses and development. It did not get built, but the growth occurred anyway without the infrastructure to support the population. Mayor Dirksen referred to comments by those who say we need to work toward a more sustainable economy with less dependence on oil and by building more freeways, it is making us more dependent. He said that regardless of whether we have automobiles that use gasoline, electricity or even if it is multi-modal with mass transit, we will still need the corridor by which people can be transported from Point A to Point B. Unless you decide to limit population growth, development will need to happen. A good description of a third world country is a country where the infrastructure has failed to keep up with population. "If we allow population to grow without building the infrastructure to support the population, we are all going to end up living in a place where we don't want to live." Mr. Larrance said that, in essence, we are planning "Washington County to be the region's slum, because we are planning all of the density of the rest of the region but without transportation facilities to move people ...All environmentalists should support freeways, because freeways are the least-cost, least-fuel, least-smog alternative for moving any kind of mode." He said that the corridor he envisions could reroute heavy rail and get the heavy rail out of the urban area, which would also increase our capacity on our roadways within the urban area. This is a way to utilize the existing infrastructure we have in a better way; it would be adding a piece that grabs back capacity that we're misusing now. It would really solve so many issues. For the kind of densities we have, we need a freeway about every seven miles and these could also be used for mass transit vehicles. Councilor Buehner said she attended a National League of Cities convention and attended a program by people from Minneapolis who were talking about multi-modal transportation, including freeways. She asked to have a DVD about what they have proposed and what they have actually started to implement using bus stops in the middle of freeways. There are ways to do this and this is something we should be thinking about. Councilor Wilson referred to a Metro-sponsored trip that he and Councilor Sherwood took to Vancouver, B.C. The purpose of the trip was to look at Vancouver as a model for building cities. He recalled one of the speakers described referred to a chief difference between the US and Canada: the US has the Interstate Highway system and they do not. The speaker said the US system was a good thing. When you get greater densities, people change their lifestyles and can live and function without cars to some degree. Councilor Wilson said we are far from this kind of density. Most of Vancouver is fairly low density as we are. In a lot of cases, the two viewpoints are talking past each other and no one is examining things on the same level. It takes some homework on our part to challenge some of the notions behind the "kill-the-freeway idea." Mr. Larrance said he agreed with Councilor Wilson's comments. Mayor Dirksen said the other problem, besides the philosophical one, is the huge expense involved in keeping up with the infrastructure. Now studies show that to bring the highway system up to what it needs to be right TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 9 of 16 now for the population we have today, would cost somewhere between $3-4 billion - that's just to catch up, not to deal with anything that happens in the future. This is a huge amount of money to ask taxpayers to raise. Mayor Dirksen said a recent Metro study, The Cost of Congestion, demonstrated that it costs the Portland Metro area about that same $4 billion per year in lost economic income because of having a substandard transportation system. It's not always the question of how much can we afford to pay, it is also how much can we afford to lose. 8:30:55 PM Motion by Councilor Sherwood, seconded by Councilor Buehner, to recess the City Council meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes Recess City Council Meeting (Motion by Council) Convene City Center Development Agency (CCDA) Meeting: • Chair Dirksen called the Call City Center Development Agency to Order at 8:31:25 PM • Roll Call: Chair and Board Members of City Center Development Agency Name Present Absent Chair Dirksen ✓ Board Member Buehner ✓ Board Member Sherwood ✓ Board Member Wilson ✓ Board Member Woodruff ✓ 5. LEGISLATIVE PUBLIC HEARING - CONSIDER ADOPTION OF THE MASTER PLAN FOR FANNO CREEK PARK AND THE DOWNTOWN PLAZA a. Chair Dirksen opened the public hearing.. b. City Attorney Statement: City Attorney Ramis reviewed the nature of this public hearing that is being conducted by the City Center Development Agency, which is not a meeting of the City Council, nor an amendment to the Comprehensive plan, nor a land use decision. c. Declarations or Challenges: None d. Staff Report: Community Development Department Senior Planner Nachbar presented the staff report. • The consideration of the Master Plan is a culmination of a ten-month process to develop a Master Plan for Fanno Creek Park and the Downtown Plaza. • Staff recommended that the City Center Development Agency board members review the comments and adopt the Plan. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 10 of 16 8:34:24 PM • History of the Plan development process was reviewed noting the involvement of the Fanno Creek Park Steering Committee and the City Center Advisory Commission. 8:39:38 PM Consultant Mike Zilas overviewed key elements of the Master Plan. The PowerPoint presentation for this agenda item is on file in the City Recorder's office. 8:58:58 PM City Center Development Agency board members discussed the presentation and asked questions of staff and the consultant. • The style of building for the pavilion as shown in the Plan is a placeholder rather than a recommendation of any style or shape. The location and scale of the building is what would be approved if the Agency adopts the plan. 9:01:59 PM Upon implementation of the plan, the Agency will be working with property owners in the downtown to assemble the land parcels. Several conversations have occurred with property owners in the area affected by the Plan. Senior Planner Nachbar reviewed how implementation could occur referring to projected costs and sequencing of projects; i.e., construct the Plaza first to support new development next to the Plaza. He spoke of a timeline for the Plaza over a four-year time period; the Plaza cannot be constructed all at once. The first step will be to have the City and the property owner, Stevens Marine, work together. The Agency will need to determine where the funding will come from to purchase the property, assist with business relocation, and construct the project. The City/Agency is at the point where preliminary discussions are being held with property owners. The financial mechanisms, including a loan program from the City of Tigard to the Urban Renewal Agency are being set up. 9:07:24 PM e. Public Testimony: Proponent and Opponents Kevin Christianson - 9185 SW Burnham Street, Tigard, Oregon introduced himself as one of the attorneys from the Scott Hookland firm. He noted issues that have come up and their interest in a dynamic downtown. He identified four issues: 1. Communication - there have been opportunities for hearings and discussions during the last ten months; however, he noted the importance of keeping lines of communication open. Whether it is real or perceived, there is a question about the adequacy of communication between the City and property and business owners. He acknowledged this concern might be more of a perception and yet continued communication efforts will be key. 2. Cost - there are concerns about where the resources to fund will come from. He referred to the proposal to move forward in an evolutionary process but wanted to advise the City Center Development Agency of his concerns about adequate funding. 3. Safety - his firm is across the street from the Plaza, which is anticipated to attract both good and bad elements. However the Plan develops, safety should be a fundamental consideration. 4. Protection of existing property owners - while growth is wanted, it should not be at the expense of existing businesses. He urged the interactive and evolutionary process to continue while engaging existing business owners. 9:12:29 PM TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 11 of 16 Councilor Buehner urged members of the law firm to participate and observe activities of the City Center Advisory Commission and the frequent Tigard Chamber of Commerce meetings where the urban renewal project is discussed. Mayor Dirksen advised Mr. Christianson's points are well taken and will be considered as the Agency moves forward. 9:14:34 PM Alice Ellis Gaut advised she was presenting testimony wearing "two hats": 1. Representing Carl Switzer, Chair of the Fanno Creek Steering Committee and 2. Representing the City Center Advisory Commission as Ms. Ellis Gaut is the Chair of the CCAC. Highlights of her remarks follow: • Commended the staff and consultant for their presentation and the work on this project, which she characterized as a hands-on, community-involved effort. • Great care was given to developing a Plan that would not "tie the hands of future bodies." The Steering Committee and the CCAC were careful and deliberate to state their intentions within the plan for the most sustainable alternatives in materials and designs. • Ms. Gaut referred to the Steering Committee's work and Mr. Switzer's message that the design elements were just placeholders. There will be future design decisions made by other bodies regarding the types of buildings and markers to be placed. • The CCAC encouraged and demanded that this be a completely citizen driven process. She referred to other CCAC members who were present: Carolyn Barkley, ....Murphy, and Dan Dolan. • She urged the CCDA to adopt the Plan. 9:21:22 PM Dan Dolan, 12520 SW Main, Tigard, OR identified other properties he owned in the downtown area. Mr. Dolan was a member of the Fanno Creek Steering Committee. As a property and business owner, he is very interested in what occurs in the downtown. He sees the Plan as a positive thing for Tigard, for their business and for everyone in the community. He said they were ready to move forward; the Plan is a great document that he thinks will work. Councilor Wilson and Mr. Dolan discussed the efforts that will be needed on the part of the City and the property owners. 9:23:49 PM Sue Bielke, 11755 SW 114`'' Place, Tigard, OR testified and distributed a letter. She said she would like to see the natural habitat areas expanded. She noted the Plan contained a lot of good things but asked the CCDA to not adopt the plan until more consideration has been given to the Plaza site and for the natural resources. 9:30:04 PM Marland Henderson, 11795 SW Katherine Street, Tigard OR noted his appreciation for Lisa Olson's work on the Tigard Downtown Improvement Plan. Mayor Dirksen also extended thanks to Mr. Henderson for his help as well. 9:31:28 PM f. City Center Development Agency Board Discussion Board members commented on the number of times the Plan has been reviewed and discussed and advised they were ready to vote on the Plan. Mayor Dirksen said he would be pleased to move forward with the Plan. Councilor Buehner referred to an earlier comment about funding. One of the resources that will be available TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - Februa 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 12 of 16 will be Parks System Development Charges. Mayor Dirksen acknowledged the price tag for the Plan will be high; however, urban renewal funding is only once source and the Agency/City plans to utilize many different funding sources. Alice Ellis Gaut advised that the CCAC discussed the parks System Development Charges at length. Of concern was utilizing SDC dollars but to make an effort to replace those dollars when money starts to become available so parks can be purchased in other parts of the City. Chair Dirksen said the City is committed to purchase parks throughout the City. 9:34:50 PM g. Chair Dirksen closed the public hearing. h. City Center Development Agency Board Consideration: Motion by Board Member Sherwood, seconded by Board Member Wilson to adopt CCDA Resolution No. 08-01 A RESOLUTION ADOPTING THE FANNO CREEK PARK AND PLAZA MASTER PLAN The motion was approved by a unanimous vote of Board Members present: Chair Dirksen Yes Board Member Buehner Yes Board Member Wilson Yes Board Member Sherwood Yes Board Member Woodruff Yes 9:36:11 PM ➢ Motion by Board Member Buehner, seconded by Board Member Sherwood, to adjourn the CCDA meeting and reconvene the City Council meeting. The motion was approved by a unanimous vote of Board Members present: Chair Dirksen Yes Board Member Buehner Yes Board Member Wilson Yes Board Member Sherwood Yes Board Member Woodruff Yes 9:36:53 PM ➢ Report on JPACT Meeting Councilor Buehner reported on a recent JPACT meeting where long-term transportation planning was discussed for the Metro area. The City of Tigard is not a voting a member of JPACT. The two voting members from Washington County are Commissioner Roy Rogers and Beaverton Mayor Rob Drake. She noted there were a couple of issues that came up that concerned her about transportation needs in south County. During this meeting there was discussion about polling and surveying that had been conducted accompanied with a discussion about placing priorities. The Sellwood Bridge was discussed as a high priority for the entire region. She advised she wrote a note asking about the I-5/99W connector, which was very low on the priority list even in the opinion of our County representatives. She said she noticed that there were Mayors or Council members attending from a number of the cities who are not voting members of the JPACT. She said it seemed to her that since the City is trying to improve our outreach to other parts of the region that we should seriously consider having someone from the Council regularly attend JPACT meetings so that they are up to speed on what is going on. There was a presentation on the TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 13 of 16 proposed agenda for the 2009 Legislative Session and it did not include a number of items that the City Council had discussed during the Study Session this evening. She said she was disappointed at the approach and where the attention seemed to be placed. She reiterated that she believed someone from the City Council should attend JPACT meetings so we are a better player and can do a better job of making sure our needs and concerns for our residents are addressed in the future. Mayor Dirksen concurred it would be great to have someone at those meetings all of the time. 9:40:24 PM Council meeting recessed. Councilor Buchner left the meeting. 9:50:14 PM Council meeting reconvened. The agenda was rearranged. The next item considered was Agenda Item No. 8. 10:04:20 PM 6. FORMAL RECOGNITION OF VOLUNTEERS AND CITY STAFF WHO RECENTLY COMPLETED THE CITY'S COMMUNITY EMERGENCY RESPONSE TEAM (CERT) PROGRAM Emergency Management Coordinator/CERT Program Coordinator Lueck presented the staff report. Certificates were presented to citizen volunteers who recently completed the CERT training program: Class Nos. 6 and 7 (citizens) and Class Nos. 2 and 3 (City staff) were recognized. The goal is to have three or four trained citizens in each neighborhood. Agenda Item No. 7 was set over to March 11, 2008. 7. ANNUAL UPDATE ON THE CITY'S EMERGENCY MANAGEMENT PROGRAM • Staff Report: Public Works Department 9:50:5413M 8. INFORMATIONAL PUBLIC HEARING - FORMATION OF SEWER REIMBURSEMENT DISTRICT #38 (FAIRHAVEN STREET) a. Mayor Dirksen opened the public hearing. b. Declarations or Challenges: None C. Staff Report: City Engineer Duenas presented the staff report and reviewed a PowerPoint presentation, which is on file in the City Recorder's office. d. Public Testimony Sandra Hamilton, 11290 SW Fairhaven Court, Tigard, OR reviewed the series of events affecting her property over the last several years. She noted frustration in being told repeatedly that the sewer was coming soon followed by delays. She advised she wanted the sewer to be constructed as soon as possible. Mayor Dirksen noted a letter was received from Wilma Linn advising of her opposition to a reimbursement district. Ms. Linn's property is not within District #38's area. He commented that TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 1 503-639-4171 www.tigard-or.gov Page 14 of 16 people are not required to connect to sewer if a District is established in their neighborhood; hooking up to sewer is voluntary. e. Staff Recommendation City Engineer Duenas recommended the proposed resolution be approved by the City Council. 10:03:30 PM f.. Mayor Dirksen closed the public hearing. g. Council Consideration: Resolution No. 08-05 Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adopt Resolution No. 08-05. RESOLUTION NO. 08-05 - A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 38 (SW FAIRHAVEN STREET) The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes 10:04:20 PM Council then considered Agenda Item No. 6. 10:14:07 PM Motion by Councilor Woodruff, seconded by Councilor Sherwood to recess the Council meeting into a Study Session. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes 9. STUDY SESSION > Review Proposed 2008-09 City Council Budget Requests City Manager Prosser reviewed this item with the City Council. Mr. Prosser said that Dennis Mulvihill of Washington County has advised Tigard staff that Tigard needs to have representation by hiring a consultant to track all of the meetings where transportation issues are discussed to get our issues out. This would include reporting to the City Council and staff in order to mobilize elected officials to address issues. Mr. Mulvihill said this would cost the City at least $50,000 to $70,000. After discussion the City Council decided to start with $20,000. Also discussed was the possibility of having other cities, and private businesses in our region join the City of Tigard in this effort to keep the local transportation issues on the table at the legislative session. City Council and City Manager Prosser discussed how to select this consultant. Mr. TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 15 of 16 Prosser said he would likely ask Mr. Mulvihill to assist in the selection. City Council requested City Manager Prosser to proceed and bring back information regarding selection of a consultant. Assistant City Manager Newton referred to the Travel/Training line items in the proposed City Council budget. She reviewed costs of a conference in Washington DC as well as the conference sponsored by the National League of Cities. City Manager Prosser pointed out there will be two new seats up for election this November and the potential for two new City Councilors who might benefit from attending these conferences. After discussion and the future plans of the City Council members, it was determined the proposed funding be submitted by reducing the Orlando conference expenses from $22,000 to $15,000. City Manager Prosser referred to the County sustainability organization (Vision Action Network) and the City Council members agreed that the City would not budget funds for this. City Council discussed the dollars allocated for a team building consultant, which is the budget based on the amount of the cost experienced this year. City Manager Prosser suggested these dollars be left in the budget should issues come up. There was discussion on an automatic cost of living for the Mayor/Council stipend. City Manager Prosser advised it was his understanding that a task force would be formed by the Council to look at how to encourage people to run for City Council and to review how to manage the demands of members of City Council. 10. ADJOURNMENT: The meeting adjourned at 10:35 p.m. atherine Wheatley, City Recorder Attest: Mao 'ty o igard Date: /,51 Og I:\ADM\Cathy\CCM\2008\080212 final draft.doc TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - February 12, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 16 of 16 ~1sc~.ss`it~~t FY 2008-09 Budget a , icy' D~ Mayor and Council Materials & Services Detail FY 2WS-W FY 2006-07 FY 2007-08 lane FY 2008-W Actual Actual Budget item Detail Requested Professional & Contractual Services 3,500 Team Building Consultant $7,500 250 City Council Mtg Interpreter Service $400 Transportation Policy Consultant - Late recommendation - $50,000 $20,000 $13,786 $7,925 3,750 Subtotal $27,900 Loegal Expenses City Attorney Services $12,000 $0 $0 0 Subtotal $12,000 Office Supplies 1,200 Office Supplies ($100 per Month est.) $1,200 4,800 Copies (iteguest to be determined Office Services $5,639 $5,982 6,000 Subtotal $1,200 Special Department Expenses 300 Recognition Awards, Flowers from Council, etc. $350 300 City promotional items, small gifts for visitors $1,100 450 City Logo Pins $1,500 30,000 Council/Gas tax Elections $0 25 Pool Cats (Request to be determined b Finance $12,138 $4,839 31,075 Subtotal $2,950 Advertising & Publicity 1,000 Public Notices, Legal Notices $2,000 $209 $368 11000 Subtotal $2,000 Dues & Subscriptions 125 Oregon Mayors Association $150 28,845 Teague of Oregon Cities $30,000 3,600 National League of Cities $3,700 100 Other Publications for Council $100 4,500 Westside Economic Alliance $4,500 2,000 Vision Action Network $2,500 County Sustainabilition $2,500 $33,152 $36,552 39,170 Subtotal $13,450 Travel & Training 515 Oregon Mayors Assoc. Conference $613 1,000 Council Meeting Meals $1,000 1,000 Business lunches for Mayor & Goal Setting Lunch for Council $1,000 National League of Citries Conference (Washington DC) $22,880 LOC Conference (Salem) $4,900 12,500 Councilor Training Allowance 2,500 per Council Member $0 $14,849 $12,546 15,015 Subtotal $30,393 $79,773 $68,212 96,010 Total Materials and Services $119,893 Council's menu: LOC Annual Conference - salem Conference center October 24, 2008 - Salem, OR Registration: $395 Mileage $134 (264 miles @ 50.5/mile)<44 miles from Tigard to Salem 1-way> Hotel not necessary for proximity to Tigard.. BUT, if Council wants to stay in Salem, rate at Conference Hotel is $149/night+120/o tax $333.76 Per diem 117 (3@$39/day) $646 per person ($980/person) $3,230 for full Council attendance $4,900 if everyone books hotel NLC Congressional City Conference March 14-18,2009 Washington, DC Registration $500 Air: $800 Shuttle $150 (round trip from Home to PDX, and round trip from Airport to Hotel) Hotel $2742 (6@$399/night+14.5% tax Marriott Wardman Park Hotel) Per diem 38 (6@$64/day) $4,576/per person $22,880 for full Council attendance OR NLC Congress of Cities & Exposition November 11-15,2008 Orlando, Florida Registration $425 Air: $432 Shuttle $150 (round trip from Home to PDX, and round trip from Airport to Hotel) Hotel $1224 (6@$179/night+14% tax- estimated) Per diem 294 (6@$49/day) $2,525/per person $12,625 for full Council attendance Oregon Mayors Assn. Conference August 24, 2008 - Pendleton, OR Registration $135 Mileage $223 (Distance: 440 r-t @50.5/mile) Hotel $177 (2@ $80 +10.5% tax/night) Per diem J78-(2@ $39/day) $613 2 c\adm\pa \WIget\M8&09 FopDsM wamwgpv,forwmmandcumaldocVI/OB AGENDA ITEM NO.3 - CITIZEN COMMUNICATION DATE: February 12, 2008 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings wd] be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name 'as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION Tigard High Leadership 9000 SW Durham Road - Tigard - Oregon- 97224 (503) 431-5518 - FAX (503) 431-5410 http://ths.ttsd.kl2.or.us/leadership/home.html 2007-2008 City Council Student Report: February 12, 2008 "Challenging the Student Envoy: Megan Foltz Impomib/en I. Academics Activities a. The second semester started two weeks ago and Director: students received their progress reports last week. 3udy earl b. Wednesday night was 8t~' grade curriculum night where President: both students and parents learned about the different Megan Foltz classes available at Tigard High. Vice President: II. Athletics Amanda, a. The boys basketball team handed Tualatin their first Saideepane conference loss of the season on Friday. They play at Newberg tonight. The girls are at home tonight against Activities:. Newberg. :Alexa' Kanbergs b. The swim team had districts on Friday and finals on ,erg; Saturday at McMinnville. Heather Lloyd III. Arts a. The Tigerettes won their competition at Sherwood on Treasurer:, nd Michelle Chesney February 2 . They-* hosted a competition this weekend and are competing at Park Rose on February Human Relations: 16t. Ore Burnett' ' b. Band, Choir, and Guitar joined together to play for visiting 8"' grade students on Monday, February 11tJ'. .Assemblies: There was a group consisting of both guitar and choir Kaitiyn Lange students as well as a group of guitar and band students Spirit: playing together. Libby Brallier. IV. Activities Publics a. The Senior Citizens Dance will be held on Saturday, Lizzie Parker February 10' from 1:00pm-3:00pm. The theme for the dance is "P.S. I Love You." Tech Coordinator: b. The speech team is competing at the University of Oregon Zane Rogers in a few weeks. They also have a Student Congress this Executive Council Tuesday at Forest Grove. Delegate: c. The Blacklight Dance is. on February 16th from 8:00- Yoli De la Cruz 11:00pm. MEMORANDUM rug 'kill TO: Honorabl Mayor & City Council Agenda Item No. For Agenda of February 12, 2008 FROM: Cathy Wheatley, Ci Recorder RE: Three-Month Council Meeting Calendar DATE: February 4, 2008 Regularly scheduled Council meetings are marked with an asterisk February 12* Tuesday Council Business Meeting - 6:30 pm, Town Hall 19 Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 26* Tuesday Council Business Meeting - 6:30 pm, Town Hall March 11* Tuesday Council Business Meeting - 6:30 pm, Town Hall 18* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 25* Tuesday Council Business Meeting - 6:30 pm, Town Hall April 8* Tuesday Council Business Meeting - 6:30 pm, Town Hall 15* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 22* Tuesday Council Business Meeting - 6:30 pm, Town Hall 28 Monday Budget Committee Meeting - 6:30 pm, Library Community Room 29 Tuesday Fifth Tuesday Council Meeting - 7-9, Public Works Auditorium I:\ADM\Gty Cou1161\3-month calendar for 080212 cc mtg.doc Agenda Item No. 3 - - b bye 6, /p Tigard City Council Tentative Agenda 2007 Meeting of , Off Meeting Date: February 5, 2008 Meeting Date: February 12, 2008 Meeting Date:. February 19, 2008 Meeting Type/Time: Special Mtng./6:30 P.M. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: January 22, 2008 Materials Due @ 5: January 29, 2008 Materials Due @ 5: February 5, 2008 Special Meeting Study Session Workshop Agenda Legislative Public Hearing - Comprehensive Discussion & Council Input for Governor's Exec. Session - Labor Negotiations-Sandy-60 min. Plan Amendment (CPA 2007-00005) Transp. Vision Sub - Mayor Dirksen - 15 min. Joint Meeting with Planning Commission - Goal 1 - Citizen Involvement - Darren W. - Team Bldg. w/Joe Hertzberg - Craig P. - 10 min. & Comp Plan Update - SI - 60 min. 60 minutes - ORD Exec. Session - Property Purchases - Gus D. Joint Meeting with Budget Committee - & Pending Litigation - Tom C. Bob S. - 45 min. Legislative Public Hearing - Comprehensive Consent Agenda Plan Amendment (CPA 2007-00006) IGA with TTSD for Construction Excise Tax Goal 9 - Economy & Goal 10 - Housing - - Brian B. Darren W. - 60 minutes - ORD Appoint At-large CCI Members - Duane - RES IGA with University of Oregon related to Downtown Discussion of Proposed MSTIP 4 & Updated Urban Design Vision Project - Ron B./Sean F. TIF/SDC - Gus D. - 15 min. 10 min. Budget Amend. #9 re Election Costs - Bob S. LCRB-Consider Purchase of Replacement Sewer & Stormwater Cleaning Truck - Dennis K. Business Meeting THS Student Envoy- 10 min. Meeting with Steve Larrance re:Wash. Co. Transportation Issues - Gus D. - 20 min. CCDA - Legis. PH - Final Adoption of Master Plan for Fanno Creek & Downtown Plaza Phil N. - 45 min. Recognition of Volunteers & Staff Completing CERT Program - Dennis K. - 5 min. Annual Emergency Management Program Update - Mike L. - 20 min. - SI Info PH - Form SS Dist. #38-PPT-Gus. D-15 min. Time Avail: 135 min. - Time Scheduled: 135 min. Time Avail: 135 min. - Time Scheduled: 125 min. Time Avail: 200 min. - Time Scheduled: 165 min. Time Left: 0 min. Time Left: 10 min. Time Left: 35 min. 2/4/2008 Tigard City Council Tentative Agenda 2007 Meeting Date: February 26, 2008 Meeting Date: March 11, 2008 Meeting Date.: March 18, 2008 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:00 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: February 12, 2008 Materials Due @ 5: February 26, 2008 Materials Due @ 5: March 4, 2008 NOTE: EARLIER START TIME - 6:00 p.m. Study Session Study Session Workshop Agenda Senior Center & Programming Update - Library Tour -Margaret B.& Library Board - Loreen Mills - 15 min. 6:00. At 6:20 return to Town Hall - 30 min. Annual Review of Annex. Policy - Ron B.& Joint Meeting with Library Board - SI - 30 min. Marissa D. Tigard Triangle Land Use and Transportation Oregon Housing Alliance Membership-Duane R- Issues - Kim M. and Ron B. - 45 min. & Exec. Dir. Janet Byrd - 15 min. Design Plans for Burnham Street Improvements Gus D. - PPT - 20 min. Consent Agenda Consent Agenda Discussion on Use of Reclaimed Water LCRB - Award Entryway Monument Construction Consider a Reg. Water Providers Consortium in Downtown Tigard - CWS & Dennis K. - 20 min. Contract - Dennis K. Board Res. re IGA Amendment on Disclosure CCDA - Adoption of Fanno Creek Park & Plaza of Sensitive Information - Dennis K. - RES Master Plan - Phil N. Acceptance of 4.2-acres of Open Space from Ash Creek Estates HOA - Dennis K. Business Meeting THS Student Envoy - 10 min. Info PH - Finalize Sewer Dist. 44 (Cherry Drive) - Business Meeting PPT - RES - Gus D. - 15 min. Chamber of Commerce Rep. - 10 min. QJPH - Millenium Homes Annexation - Emily E. Report on Youth Involvement Programs - 30 min. - ORD and Activities - PPT - Chief D., Dennis K., & Margaret B. - 40 min. PH- Tigard Triangle LID - PPT - Gus D. - ORD - 20 min. - CONTINUATION FROM 01/22/08 108th Pedestrian Bridge - Sherilyn Lombos & Paul Hennon - 15 min. Time Avail: 135 min. - Time Scheduled 85 min. Time Avail: 135 min. - Time Scheduled 55 min. Time Avail: 200 min. - Time Scheduled: 145 min. Time Left: 50 min. Time Left: 80 min. Time Left: 55 min. 2/4/2008 Tigard City Council Tentative Agenda 2007 Meeting Date: March 25, 2008 Meeting Date: April 8, 2008 Meeting Date: April 15, 2008 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: March 11, 2008 Materials Due @ 5: March 25, 2008 Materials Due.@ 5: April 1, 2008 Study Session Study Session Workshop Agenda Enhanced Citizen Participation Update - SI - Admin. - 20 min. Meeting with ODOT Region 1 Manager, Jason Tell - Gus D. 20 min. Consent Agenda Consent Agenda Annual Solid Waste Financial Report - SI Public Works Adopt Washington Co. Natural Hazard Mitigation Plan & COT Natural Hazard Mitigation Plan Addendum - Dennis K./Mike L./Marissa D. - RES Business Meeting Chamber of Commerce Rep. - 10 min. Business Meeting View "Water for Tomorrow" Video and Recognize THS Student Envoy - 10 min. Volunteer Director & Scriptwriter - Dennis - 15 min. Joint Meeting with Intergovernmental Water Board -Dennis K.- 30 min. Time Avail: 135 min. - Time Scheduled: 10 min. Time Avail: 135 min. - Time Scheduled: 40 min. Time Avail: 200 min. - Time Scheduled: 40 min. Time Left: 125 min. Time Left: 95 min. Time Left: 160 mins. 2/1/2008 1 Agenda Item # Meeting Date February 12, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Approval of Intergovernmental Agreement to Collect and Remit Construction Excise Tax between the Tigard-Tualatin School District 23J and the City of Tigard ~j Prepared By: Brian Blalock Dept Head Approval: City Mgr Approval:T ISSUE BEFORE THE COUNCIL Should City Council approve an Intergovernmental Agreement (IGA) to collect and remit construction excise tax between the Tigard-Tualatin School District 23J and the City of Tigard? STAFF RECOMMENDATION Staff recommends approval of the IGA to collect and remit construction excise tax between the Tigard-Tualatin School District 23J and the City of Tigard. KEY FACTS AND INFORMATION SUMMARY Tigard-Tualatin School District 23J has requested that Council approve the attached IGA that identifies the City of Tigard as the agency to collect a Construction Excise Tax (CET) on new development for properties within the Tigard- Tualatin School District 23J in the City of Tigard. Senate Bill 1036 authorizes school districts to impose a construction excise tax on new construction to fund capital improvements to school facilities. As required by S131036, the Tigard-Tualatin School District has prepared and adopted a long term facilities plan for capital improvements. Section 5 of SB1036 authorizes the collecting agency, the City of Tigard, to retain up to 1% of the CET as compensation for the services of collecting and remitting the tax. The IGA authorizes the City of Tigard to retain the full 1% of the CET collected for administrative costs. In addition, the IGA also authorizes the City to invoice for any actual costs of administering the fee that are directly attributable to the collection and remittance of the CET, including staff time, cost of materials, and transaction fees assessed against the City of Tigard for accepting CET payments by credit card or other electronic means, not collected by the 1% retamage, to the extent allowed by law. .OTHER ALTERNATIVES CONSIDERED No other alternatives considered. 1:\Building\Brian-Council\2-12-08 IGA Tigard CF'['- AIS.doc CITY COUNCIL GOALS None ATTACHMENT LIST Attachment 1: Intergovernmental Agreement to Collect and Remit Construction Excise Tax between the Tigard- Tualatin School District 23J and the City of Tigard FISCAL NOTES For fiscal impact as a result of this agreement, the City will receive 1% of the tax collected to cover the cost of collecting and remitting the tax. I:\Building\Brian-Council\2-12-08 IGA "Cigard CET - AIS.doc Agenda Item # 3 Ll Meeting Date February 12, 2008 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Appointment of Committee for Citizen Involvement At-Large Members Prepared By: Duane Roberts Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Appointment of new members and alternates to the Committee for Citizen Involvement (CCI). STAFF RECOMMENDATION Adopt the resolution appointing 5 new and 2 alternate members to the CCI. KEY FACTS AND INFORMATION SUMMARY On September 25, 2007, Council by resolution created 4 at-large positions on the CCI, plus a new youth slot. On January 14, 2008, the Mayor's Appointment Advisory Committee interviewed several candidates for the available openings and recommended appointing Anastasia Adriano (youth), Patricia Anda, Myrna Boyce, Alma Islas, and Gary Jehnek as at-large members to the CCI. Additionally, the Mayor's Appointment Advisory Committee recommended appointing Rumiana Backardjieva and Paul Whitney as alternate members to the CCI. The terms for all the newly appointed members are one year. OTHER ALTERNATIVES CONSIDERED None CITY COUNCIL GOALS Council Goal # 4 - Promote and honor good citizenship in Tigard ATTACHMENT LIST Attachment 1: A Resolution appointing Anastasia Adriano, Patricia Anda, Myrna Boyce, Alma Islas, and Gary Jelinek to the Committee for Citizen Involvement and appointing Rumiana Backardjierva and Paul Whitney as alternate members FISCAL NOTES N/A t/Irpln/council materials/2-12-0H.CCI appointments.sum sheet Agenda Item # o 6, Meeting Date February 12, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Intergovernmental Agreement with the University of Oregon Graduate Architecture Department to Perform Downtown Urban Design Vision Project do Prepared By: Sean Farrelly Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution authorizing the City Manager to sign an Intergovernmental Agreement with the University of Oregon Graduate Architecture Department to perform services related to Downtown Urban Design Vision project? STAFF RECOMMENDATION Approve the resolution. KEY FACTS AND INFORMATION SUMMARY As part of the Land Use and Urban Design Planning program for Downtown, the Community Development Department would like to engage the services of the University of Oregon Graduate Architecture Department. A professor and several architecture graduate students would assist in the development of a design vision/ framework to provide guidance for future redevelopment of the Downtown Urban Renewal District. They will focus on four tasks: 1. Study existing Downtown land use conditions and patterns. 2. Create a "3-1)" vision of the scale, form, and character of the recommended urban form using the Tigard Downtown Improvement Plan and other planning documents. 3. Refine the conceptual Downtown circulation and block size study. 4. Create visualizations of potential development for opportunity sites identified in the Development Strategy. The purpose of this project is to provide a graphic portrayal of how Downtown could redevelop. This will provide a clear vision of the desired urban form for stakeholders, City officials, citizens, and potential investors, and will inform land use planning and capital improvement efforts. OTHER ALTERNATIVES CONSIDERED Not applicable. CITY COUNCIL GOALS Goal 3: "Implement the Downtown Urban Renewal Plan." 1:\LRPLN\Council Matcrials\2008\2-12-08 AIS U of O.doc 1 ATTACHMENT LIST Attachment 1: Resolution Authorizing the City Manager to sign an Intergovernmental Agreement with the University of Oregon Attachment 2: Copy of Services Agreement FISCAL NOTES The City will pay the University of Oregon $22,000 for the performance of these services. This money has been budgeted for this year. (.:\Docutnents and Snttinp\cothy\U)cal Scttinh \Tenywntry Intemet Files\Cuntcn[.Outlook\34URNilli.NI\2-12-(I8 AIS U 40.d- 2 Cathy Wheatley From: Joanne Bengtson Sent: Tuesday, February 12, 2008 1:55 PM To: Carol Krager; Cathy Wheatley Subject: FW: Councilors' questions re: the U of 0 Intergovernmental Agreement Attachments: Ron Bunch.vcf; Memo cc U of 0 Intergovernmental Agreement.doc; Exhibit A - Scope of Work. pdf From: Ron Bunch Sent: Tuesday, February 12, 2008 1:54 PM To: Craig Prosser Cc: Tom Coffee; Sean Farrelly; Joanne Bengtson Subject: Councilors' questions re: the U of 0 Intergovernmental Agreement Hello Craig: Here is a response to the Councilors' questions. Instead of us emailing them the material, I thought it better to coordinate through your office. Please feel free to send this to them or hand it out at the study session or... whatever best suits your needs. Sean and I plan to be at the meeting. it would be nice to gt this resolved at the study session but if not we will be happy to stay. Regards Ron 1 MEMORANDUM q A4 TO: Craig Prosser, City Manager FROM: Ron Bunch, Assistant Community Development Director RE: University of Oregon Intergovernmental Agreement DATE: February 12, 2008 INTRODUCTION The following is in response to requests for additional information by Councilors Wilson and Buehner regarding the University of Oregon Intergovernmental Agreement to assist the City in developing a refined urban design concept for the Downtown Urban Renewal area. BACKGROUND AND DISCUSSION The work is being performed by the University of Oregon Portland Architecture Center. The Center is an advanced undergraduate and graduate program focusing on advanced urban architecture and research. This effort is occurring under the University's "Research Services / Sponsored Projects" program, which matches community client needs with university resources and capabilities. This program is administered by the University's Office of Research Services and Administration (ORSA) Orsa.uoregon.edu). Payments stipulated by the agreement are made to the University though its ORSA. During the last 20(+) years, the Oregon Department of Higher Education revenues have not kept pace with costs. Today, Oregon's higher education institutions are under mandates to recover direct and administrative/overhead costs associated with special projects requested by both public and private clients. The cost recovery methods are specifically spelled out in state and federal rules and guidelines, and in conforming University procedures. Many years ago, the University of Oregon and other higher education institutions were at greater liberty than they are today to offer very low cost or free services. That said however, students themselves may still volunteer their services to get experience in a particular field and, under arrangement, to get academic credit. In addition, professors may sometimes assign students local case studies that may be of benefit to a client and provide educational experience to students. Often, these efforts axe of limited utility to clients since they are oriented primarily to the educational needs of students. In this case, the project was designed to get maximum benefit to the City, and the Portland Architecture Center is proposed to be the City's consultant. Because of the "real world" nature of this project, students are also receiving valuable experience. C:\Docun cn" and Seninp\carhy\1,oca1 Seninp-VI'emporrry Inremer files\Contunr.Outlook\3dUILUPI..N1\NIcmo cc U of 0 1ntergovernmennJ Agrcementdoc The costs associated with this research and design effort cover a portion of the University of Oregon's costs as follows. Specifically, they involve .14 FTE of a professor's position and .42 FTE of graduate teaching fellow position; services, supplies, travel, and minor fringe benefits. In view of this, one could say that the students themselves are providing their services at no cost. Rather, the institution is recovering a portion of its administrative overhead and personnel costs per its financial rules. The specific costs for the project are apportioned as follows: Hrly Hrly Hrly Mnthly Annual # mo FTE Budget Rate OPE +OPE Pay Pay 9 mo 52.06 4.68 56.74 9023 81206 5.5 0.14 Professor Pettinari, James 6951 Annual Teaching Assistants Pa 14.00 .70 14.70 2427 29120 6.5 .21 TBA @14/hr 3247 14.00 .70 14.70 2427 29120 6.5 .21 TBA @14/hr 3247 6994 Fringe Benefits 951 Services, Supplies and Travel 2272 Total Direct Costs 16667 Total Overhead / Admin 5335 Total Project Cost $22,001 The above costs are assigned to a specific scope of work and schedule of deliverables which is appended as Exhibit "A." Staff has had positive past experience with the University's Research Services/Sponsored Projects program through the School of Architecture and Allied Arts. This project offers a cost effective way to address the need for a refined urban design vision for downtown. The project will deliver important tools to address a variety of downtown urban renewal issues, including land use and design standards; refined multi-modal circulation; parking; refined design and development scenarios for catalyst/opportunity sites; transit planning, etc. Furthermore, a refined urban design portfolio of the downtown can serve as a valuable communication tool necessary to inspire others throughout the region about the future of Tigard's Downtown. Finally, it is important to stress that this project is intended to involve stakeholders and the public per the appended scope of work. Please let us know if we can answer additional questions or be of further service Copy: Councilor Nick Wilson Councilor Gretchen Buehner Tom Coffee, Community Development Director File: memo cc U of 0 Intergoventinental Agreement C:\Danunenn%and SLrtiti \cathy\1-cA Scttinln~\Tcmpontry Intemet I ilcs\ConrentUudook\34UIt1\1PLN\r\Icmo cc U 40 Intc%pvcmmencd Agreementdoc Exhibit A Scope of Work for Design Vision/ Framework Assistance for Tigard's Downtown Urban Renewal District 1. Introduction The City of Tigard's Community Development Department would like to engage the services of the University of Oregon Architecture Department to assist in the development of a design vision/ framework to provide guidance for future re-development of the Do,,vntown Urban Renewal District.. This effort is needed to inform land use planning and capital improvement efforts. Currently the image of a redeveloped downtown is abstract for stakeholders, city officials, citizens, and potential investors. The purpose of this project is to provide a graphic portrayal of a sense of place that conveys a concrete understanding of how the Downtown could redevelop. This is the City's current vision of the project and we are open to collaboration to refine the scope depending on the schedule and needs of the Architecture Department. The City will make the arrangements to pay for all applicable expenses. 2. Background Downtown Tigard is a designated Town Center in the Metro 2040 Growth Plan. The City has taken a number of activities to implement the Town Center vision: adoption of a 193 acre Urban Renewal District; development of a streetscape design plan; commitment to fund major street improvement projects; and pending adoption of new land use and design standards. The City has also lured a real estate economics and development specialist to formulate a real estate redevelopment strategy (to be completed in September.) The Urban Renewal District contains approximately 193 acres (including 49 acres of right- of-way) and comprises 2.6% of the City's 7496 acres of total land area. It contains 193 individual properties. The current land uses are dominated by development with little pedestrian-friendly orientation. Outside of Main Street, the existing buildings do not create a sense of place and cohesive function, but rather appear to be spread out and auto- dependent. 't'here is limited street connectivity to and from and around the Downtown. The Urban Renewal District encompasses: Main Street, the historic central business district of Tigard; 413990, City of Tigard page 4 O The area between Fanno Creek and the railroad tracks, made up of primarily light industrial uses (most of which are nonconforming uses under current zoning); 9 The Fanno Creek floodplain, part ofwluch is a 22-acre City park; ® Some residential development -one and two-story apartment buildings and a trailer park; and o The intersection of Hall Blvd. and Highway 99W, which is developed with auto- oriented uses, including shopping centets and an auto dealership, Near°-term Public Projects A number of large infrastructure projects in and around the Downtown Urban .Renewal District will be completed in the next 1-5 years. Tri-Met is currently constructing a :Downtown station and park and hide lot off Main Street for the Commuter Rail project (scheduled. to start operation in fall 2008)..A. master plan for the expansion of Fanno Creel, Park and a public plaza is underway. Streets projects in and around the Downtown will soon commence. Burnham Street will be completely reconstructed, including new sidewalks, and "green street" features, getting underway in summer 2008. Tigard has also been awarded a $2.5 million Metro grant to retrofit Main Street as a "green street," scheduled to start in 2010. In addition the City is participating in the preparation of a traffic improvement plan for Highway 99W, including the intersection of Hall Blvd. and 99W. 3. Objective and Tasks The City's objective is to refine and visualize the TDIIP concepts to inform regulations and capital unprovements necessary to guide public and private investment that will revitalize and redevelop its Downtown Urban Renewal District. The City envisions these tasks mould be performed either in collaborative architectural studio format, or as a graduate level special project/ research. There is also the potential for tasks to be broken out into separate contracts and completed by faculty members or graduate students. The final outcome would be a collaborative product, not a number of individual projects. "Me City envisions the following Tasks: A. Study existing land use conditions and patterns. Identity nodes and major components of the community's built character, including architecture of commercial development (especially along Main Street), the Highway 99W viaduct, and such natural features as topography and Fanno Creek. Ta.rkA Deliverables: Overall site analysis, map(s), accompanying graphics, and documentation report. 413990, City of Tigard Page 5 B. Drawing on the existing conditions, the concepts of the Tigard Downtown Improvement Plan, Streetscape Design Plan, and the proposed design standards, create a "3-D" vision of the scale, form, and character of the recommended urban form for Tigard's Downtown. Task B Deliverables: Axonometric/perspective drawings, plan sections, elevations to illustrate concepts and documentation report. C. i. Refine the conceptual circulation and block size study. The task would be to build on the conceptual street pattern from the Tigard•Downtown Improvement Plan and refine the routes for vehicular circulation to, from, and throughout the Downtown and for pedestrian and bike connections, emphasizing the central location of the Commuter Rail station/Transit Center. i;. Recommend appropriate block sizes for Downtown Tigard to create a lively usable street system supportive of Torun center land uses. Presently block sizes are large for a downtown, for example the distance between Main Street and Ash Avenue is over 800 feet without an intersectuzg street. Task CDeliverable.r: Graphics illustrating the relationship of a proposed street system to the Downtown focal points and activity. Documentation report. D. For opportunity sites identified in the Development Strategy, create visualizations of potential development based on the draft land use map and design regulations. .I ask D Deliverables: Sketches of building prototypes, landscaping, and stree.tscape and documentation report. I E. Working with city designated parking .ratios, create a conceptual parking plan illustrating potential configurations of street, surface or structured spaces to accommodate the needs of future development at various stages. f Task E.Deliverables: Conceptual parking plan examples, .tecommendation as to phasing of structured parlurig and documentation report. 4. Scope of Work This scope of work can be refined according to the needs of the Architecture Department. Proposed services include the following: j A. Written narratives, specific recommendations, illustrations, images, and graphics I for Tasks 3A-3E. The graphics may be created by freehand sketching, or the use of i • i computer software. Also provide contextual analysis where needed i i B. Meetings with staff. i. At project/semester beginning to receive input and discuss methodology #13990, City of Tigard Page 6 h. Review of interim work iii. Review and approve final work C. Public meetings At least two to be scheduled. 5. Role of City Staff 0 Hold meetings as needed ® Provide review ® Set up public meetings 9 Provide logistical support 6. Draft Timeframe The City will work with the Architecture Department to develop a timeframe and project management schedule. The draft work plan below shows potential tasks that could be completed following the school schedule. Winter semester Spring semester Summer (optional) Dec Jan Feb Mat April May June July Aug Sept University of Oregon Tasks A. Existing conditions B. 3-D Plan visualization C. Block size and circulation study D. Opportunity site visualization L. Parking study 477t r Staff'I'asks Citizen and Technical Advisory Team meetings Developer focus group ❑ i Open House ❑ CCAC review ❑ Planning Coirunission workshops and public hearings i City Council workshops and public -hearings I , i #13990, City of Tigard Page 7 I ' i 6. Questions Any questions about this project should be directed to the following staff: Ron Bunch Sean rarmlly Long-Range Planning Manager Associate Planner 13125 SW Hall Blvd. 13125 SW Hall Blvd Tigard, OR 97223 Tigard, OR 97223 503/718-2427 (503) 718-2420 ronn(:igard-or.gov scan@tigard-or.gov Existing Downtown documents and resources are available at: Tigard Downtown Improvement Plan: l'ittp://,,v«i%v.ti ard-or,gov/downtown/downtown plan/default asp Tigard Downtown Streetscape Design Plan ham):www.tigard-o.r.gov/downtown/streetscape/docs/design plan pdf Downtown Implementation Strategy: http://www.tigarcl-or.gov/do~vntcwn/docs/implementation strategy pdf #13990, City of Tigard Page 8 Agenda Item # Meeting Date February 12, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Resolution Approving Budget Amendment #9 to the FY 2007-08 Budget Increasing Appropriations by $14,265 in the Mayor and City Council Budget to Reflect the Costs Associated with the November 6 2007 Election. Prepared By: Joe Barrett Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Shall the City Council approve Budget Amendment #10 to adjust the Mayor and City Council budget to cover the costs associated with the November 6, 2007 Election? STAFF RECOMMENDATION Staff recommends approval of Budget Amendment #10. KEY FACTS AND INFORMATION SUMMARY Councilor Sally Harding unexpectedly resigned her seat in April 24, 2007. The City Council subsequently appointed former City Councilor Nick Wilson to the seat on an interim basis and called a special election for November 2007. The City's cost for this election totaled $14,263. Because this was unplanned it was not included in the FY 2007-08 adopted budget. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS N/A ATTACHMENT LIST 1. Resolution FISCAL NOTES This amendment increases the Mayor and Council budget by $14,265 from the General Fund's Contingency to cover the cost of the November 6, 2007 election. Agenda Item # Meeting Date February 12, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Consider the Purchase of a Replacement Combination Sewer Cleaning Truck Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: I ISSUE BEFORE THE COUNCIL Shall the LCRB approve the purchase of a Vac-Con combination sewer cleaning truck from Enviro-Clean Equipment, Inc.? STAFF RECOMMENDATION Staff recommends the LCRB authorize the purchase. KEY FACTS AND INFORMATION SUMMARY ■ For operational and financial reasons, the City follows a vehicle replacement schedule based on industry standards for length of service, maintenance and repair costs, and safety. ■ Based upon this schedule, the existing 12-year-old combination sewer cleaning truck is at the end of its useable life and is due to be replaced. • City staff use the combination sewer cleaning truck on a daily basis to: - Flush and clean sewer and stormwater lines. - Carry out industrial vacuuming of catch basins and sewers. - Perform precise, nondestructive excavations around sewer and stormwater lines using pressurized water and the vacuum system. ■ The City is eligible to purchase the truck through the State of Washington contract, thus assuring a competitive price and saving the City the cost and time of preparing a solicitation. ■ If approved the truck will be purchased from Enviro-Clean Equipment, Inc. in Gresham, Oregon. OTHER ALTERNATIVES CONSIDERED The LCRB could choose not to purchase the vehicle and provide staff with direction on some other course of action. CITY COUNCIL GOALS None ATTACHMENT LIST None FIsCAL NOTES The total price of the combination Vac-Con sewer cleaning truck, equipped to City specifications, is $289,961. A total of $300,000 has been appropriated in FY '07/'08 for this purchase, with $250,000 appropriated from the Sanitary Sewer Division budget and $50,000 appropriated from the Water Division budget. Proceeds from the trade-in or sale of the of the existing combination sewer truck are expected to be $30,000 and will be applied to the purchase of the new truck. Agenda Item # r Meeting Date February 12, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Meeting with Steve Larrance Regarding Washington County Transportation Issues Prepared By: A.P. u s Dept Head Okay City Mgr Okay ISSUE BEFORE THE COUNCIL Council discussion with Steve Larrance regarding his perspective on the major transportation issues in Washington County and actions that need to be taken to resolve them. STAFF RECOMMENDATION That Council discuss and provide input on the issues that Mr. Larrance expressed in his letters to Washington County elected officials, Metro and others. KEY FACTS AND INFORMATION SUMMARY ■ Steve Larrance wrote a letter to Washington County elected officials and interested parties expressing serious concern about the ability of the transportation system on the west side to accommodate the future growth anticipated in the County. ■ Mr. Larrance is a former Washington County Commissioner, and has also served as a member of the South Hillsboro Community Plan Task Force. ■ In his perspective, the transportation system is failing and no viable solutions are being considered to resolve the issues. He sees the need for a limited access west side transportation corridor to connect west County with south County. His concern is that no plans include consideration of this corridor and that growth and development are threatening to block the alignment most feasible for this corridor. ■ Mr. Larrance has testified at Metro hearings to adopt the federal portion of the Regional Transportation Plan, and has spoken to other groups regarding County transportation. His letter enclosed written testimony to Metro and other written material expressing his concerns. He is interested in hearing from elected officials in the various jurisdictions about the transportation issues that he has raised in his letters. ■ This meeting provides an opportunity for Council to discuss these issues and potential solutions with Mr. Larrance. OTHER ALTERNATIVES CONSIDERED None COUNCIL GOALS Council goals for calendar year 2008 include tasks that need to be accomplished during the year. A meeting with Steve Larrance to discuss County transportation issues is one of those tasks. ATTACHMENT LIST Letter dated December 27, 2007 from Steve Larrance to Washington County elected officials and interested parties, with enclosures. FISCAL NOTES There is no fiscal impact associated with the meeting. Discussions will be on potential solutions to major transportation problems. Those solutions may have significant fiscal considerations for implementation. I:tengVustoouncil agenda summadest2.12-08 meeting with stave tarrance regarding washington county transportation issues ais.doc Date: 12-27-07 To: Washington County Elected Officials and interested parties From: Steve L.arrance P.O. Box 6839 Aloha, Or. 97007 503-649-3482 Re: Please consider the following regarding growth and transportation TNkNks , As each of you gather to discuss and plan for growth and transportation issues facing our County I ask you to take the time to read the material I have enclosed. It presents some of the history, reasoning and conclusions that I have formulated over years of citizen involvement, membership on the Wa. Co. Board of Commissions that created MSTIP and TIF, and as a member of the South Hillsboro Community Plan Task Force. My overriding concern as we anticipate 400,000 more people in the County in the next 25 years, and some propose 40,000 more people in the South Hillsboro development in the immediate future, is that our transportation system on the west side of the region is not up to the task. It is failing and there are no viable solutions planned. This month the METRO Council adopted the federal portion of our Regional Transportation Plan (RTP) 2035 update that calls for more acceptance of longer periods of total congestion through out the day. Voters don't support congestion as a goal. If we expect support for a new MSTIP proposal to build new five lane arterials then those arterials must be supported by a properly spaced freeway system. A freeway less system would be nine lane arterials with intersections which are expensive, divisive and create more smog. One of my attachments is my memo to the METRO Council describing the need for a limited access west side transportation corridor which includes a freeway, the reasons why it is the best solution to our looming west side problems, and why it is the most cost effective and neighborhood friendly solution. The other attachment is my notes that distill extensive discussions with the South Hillsboro Community Plan Task Force. This material explains that the present almost entirely residential South Hillsboro proposal puts the housing in the wrong location to be efficiently served by our existing and planned transportation system, and that it would block the only effective path of the west side limited access transportation corridor. The opportunity to actually meet the transportation needs of a 21 st century County population would be lost forever. When the METRO Charter was proposed to include regional oversight of local land use planning I was a Washington County Commissioner and actively campaigned for the regional consistency that this approached promised. That promise has not been kept. The central and east side areas of the region have their limited access corridors and inter states such as 1-405, 1-5, 1-84 and 1-205 that are being expanded and new ones proposed in the RTP to support new growth areas. But none for the west side. Now is the time for all elected officials to come together to support what the majority of County residents already believe is necessary. We need a real plan to build soon the western portion of the interstate limited access corridor ring around the region. Quiz: On what public property do most people spend the most time? * roads * Building what allowed Harbor Drive to become Water Front Park in Portland? * 1-405 Date: 11-14-07 To: METRO Council From: Steve Larrance P.O. Box 6839 Aloha, Or. 97007 ph. 503-649-3482 Re: 2035 Regional Transportation Plan Federal Component Please include this memo and five page attachment in the public record for the 2035 Regional Transportation Plan Federal Component process. After careful review of the Plan I believe it does not address the needs of present and future residents of Washington County and visitors. I have addressed some of the specifics in the attached five pages. When the METRO Charter was written to include regional oversight of Land Use and Transportation I, as a Washington County Commissioner, publicly spoke in many venues in favor of voter approval of the Charter. I believed that it would guarantee consistent application of policies and goals throughout the region. Now I find that the western portion of the region is being treated differently. Nothing exemplifies this inconsistent provision of the most expensive of urban services to deliver, transportation, better than an examination of the Urban Growth Boundary (UGB) expansion process in Washington County. I am a member of South Hillsboro Community Plan Task Force which has been reviewing a proposal to urbanize 2300 acres of land adjacent to the existing UGB. The South Hillsboro Community would occupy an area directly in the path of the former western Interstate 205 equivalent freeway, sometimes referred to as the Western Bypass. The West 1-205 went away for political reasons in the mid 1990's. Nothing replaced it in function. The roadway went away but the through type trips it was to serve still came and now fill the local system. It linked many of the cities and intensive use areas of Washington County to the remainder of the region, the state and the nation. It was the backbone of the 1983 adopted County Land Use and Transportation Plans. I also have the adopted 1960's map which shows the alignment of this facility. It is essential that a limited access multi modal interstate transportation corridor be included in planning for Washington County. We know enough now to design this new interstate as a truly future facility. One large enough to contain all modes of travel presently utilized or that may be utilized in the future. Much of the necessary right-of- way is just outside the present UGB so the potential to be visionary is there. It could serve as a hard edge for the urban area for many decades to come while answering the questions of how to connect new urban areas to the remainder of the region and how to serve the growing through traffic inundating the neighborhoods in this area. The attached five pages explain how this necessary multi modal facility is in fact the most effective and efficient method to address the multi modal transportation needs of the growing western portion of the region. The RTP proposes both new and remodeled limited access links else where in the region and now is the time to reinstate that necessary function in the west of the region. It is time to serve the entire region equally, to keep the promise of the METRO Charter. Date: 11-6-07 Re.: South Hillsboro UGB: Steve Larrance speaking notes to public Why am I speaking out? As a former Wa.Co. County Commissioner and active participant in the community planning process since the 1970's I feel responsible to the citizens of our county. In order for residents to support growth decisions they must know that only cost effective and efficient solutions are being selected. I was appointed to the South Hillsboro Community Plan citizen task force to represent the urban unincorporated area east and north of the site. In order to understand land use and transportation in Wa.Co. you need to understand that in the adopted 1983 Plan all planning was based on an Interstate 1-205 type freeway being built on the westside. It left 1-5 at Stafford Rd. and continued west and north eventually going through the center of the proposed South Hillsboro Plan area then reconnecting to 1-5 in Washington. In the mid 1990's politics deleted it from the plan but neither the need nor the vehicles it was to carry went away. The South Hillsboro Community Plan, future home to around 40,000 new residents, must save this essential corridor right of way, and the area required for the T.V. Highway interchange, so that it can continue north via the least disruptive route. Is that freeway really necessary? Yes. It was necessary just to deal with the density and uses in the Wa. Co. community plans and city plans that were adopted in 1983. It was on planning maps from the 1960's and continued to be on the adopted County and Regional Transportation Plans through the mid 1990's. It disappeared for political reasons not sound comprehensive land use and transportation planning reasons. Nothing replaced it. And now it is doubly necessary to deal with the predicted 400,000 new Wa. Co. residents over the next twenty five years and the 110,000 jobs being planned for the north Hillsboro industrial area. Even now the rural and urban roads which are near where the freeway was supposed to be built are full even by urban standards with people commuting to work or driving service vehicles from one western Wa. Co. community to another. The freeway was delayed but the vehicle trips showed up regardless. Wouldn't it be too expensive to build a freeway? No, it is the least cost alternative. Some of the funding should come from the Federal Government for an interstate freeway. It would mean that some existing county and state roads would carry less traffic so their capacity would be better utilized. Building the freeway would return the rural roads to the rural users and allow the urban road system to be neighborhood friendly sized. A system without a freeway would be more expensive to build. A freeway less system would need to accommodate both long distance through trips and the more localized trips on each surface arterial. Without proper freeway spacing we are headed toward a system of many super sized surface arterials consisting of seven or nine lanes plus double turn lanes at the giant intersections. This would necessitate the prohibitively expensive and disruptive process of buying the adjacent buildings along the entire length of the widening project and tearing them down to make way for the wide asphalt roadways. Paying for the many arterial expansion projects necessary to serve a future Wa. Co. would cost page 2 much more than building modern multi modal limited access freeway corridors at the correct spacing from other freeways. In the case of this freeway much of the necessary right of way is outside the present UGB so it would be less disruptive and expensive to build before more development is allowed in the correct path. Don't freeways make more smog? Freeways create less smog than traveling the same distance at a less efficient speed and stopping and waiting at traffic signals periodically during the trip. As you know, any engine is most efficient when moving at a constant speed. All fuels that are used to power a vehicle are maximized when stops are minimized and speed is set at an optimum constant. Freeways are designed to provide the opportunity for non stop vehicle operation at a constant optimal speed. Any system that relies on giant surface arterials intersecting at stop lights with other giant roads creates slow moving stop and go situations that in turn waste fuel, create smog and noise within neighborhoods and waste people's time. Think about how much better fuel milage is achieved, and therefore less toxic air emissions are created, when a vehicle moves continuously at 55 mph. People who want to save our planet, our neighborhoods, our money and our personal time should support correctly spaced multi modal transportation corridors. Wouldn't a freeway divide our neighborhoods? Freeways because of their limited access nature don't need to intersect with every roadway or driveway. So they can be lowered below the surrounding area or raised above it so that local streets and sidewalks can pass over or under them. In our region 1-405 in southwest and northwest Portland is an example of a limited access freeway that is below in some locations and above in other locations the local system. If you have been in that neighborhood you know that the local system functions as if the freeway wasn't even there. On the other hand, surface arterials of seven and nine lanes would divide our neighborhoods. The only location where they could be crossed by car, bike or ped would be at very wide intersections spaced every so often. These wide cross walks are not safe or easy for most people to walk across. Can't mass transit serve all the trips created by and traveling through the South Hillsboro area? Mass transit and other alternative modes of travel could serve some of the trips created in and traveling through the South Hillsboro area if there was a limited access public right of way created in the location where the trips are now occurring. Express buses or other mass transit vehicles could be routed onto this new right of way. Remember only 6% of trips in the Portland region are now on mass transit. Even by creating more mass transit opportunities through out the region we will be lucky if that total increases to 12% in twenty years. That express route for mass transit, freight, bike and pedestrians should be contained within the West 1-205 freeway corridor to create a truly multi modal westside facility. The West 1-205 is a north/south facility only, how could it help east/west capacity problems? page 3 For example, people are using the arterial system in our area, such as Farmington Road, T.V. Highway, Baseline and Cornell Roads and Hwy. 26 to go east or west until they get to a freeway such as Hwy. 217 or a road such as 209th, 185th or Murray to go south or north. By having properly spaced freeways, about every six or seven miles considering our required density, an east/west facility is actually required to carry vehicles for fewer miles to reach the limited access north/south freeway which has the added capacity. We can in essence "free up" some of the capacity of the existing arterial system. It means less money spent to enlarge many of the arterials. I thought that the Portland Region doesn't support freeways? They don't, on the West side of the Region. The near West side (1-405) and the East side of Portland (1-5, 1-84, 1-205) have an interstate freeway system that we all agreed to support, fund and build. When it came time for our portion of the interstate freeway ring around the region to be funded and built suddenly freeways were deemed bad. That came after I was no longer on the BCC. The east side continues to rely on their modern limited access facilities, freeways and other limited access connectors, to carry the through traffic. And the old existing surface arterial network built in the 1950's (Broadway, Burnside, Sandy, Hawthorn, Powell and so on south) provides for the more local trips that maintain their high neighborhood livability. So what I'm saying is that we are being expected to accept something different than the modern system that serves Portland. And they would not accept the system we are being forced to accept. I don't see any Regional or Portland politicians running on a platform of closing down 1-84 or 1-205 or 1-405. Not even for a day to see what happens. In fact 1-5 is being enlarged and a portion of it on the east bank of the Willamette may be relocated, all before we get our West side solution. If our West 1-205 had been built through Wa. Co. and continued over the Columbia River to reconnect to 1-5 in Vancouver during this last twelve years since it was removed from planning maps, we wouldn't need to expand 1-5 through Portland and rebuild that bridge across the Columbia. All studies done to show that no need existed for the West 1-205 have been filled with inaccurate assumptions so that any computer modeling would show a bias for expanding the 1-5 route. The people of Wa.Co. deserve an independent analysis of freeway needs on the West side and we need leaders who are willing to stand up for our future. High density and no access means lower livability and lower property values. Some times I wonder if portions of Wa.Co. are being "groomed" as Portland's new slum. Getting back to the proposed South Hillsboro Community Plan, what is not to like besides the lack of a freeway running through it? I question why we even looking at this area to urbanize next. It certainly is not the least expensive to integrate into the city. It is not very close to the jobs base near Hwy. 26. Why then here? It appears to me that we are not using the land use tools for planning that we have evolved over the last thirty years. Instead the city is looking for guidance from a group of consultants hired for the most part by two out of state developers who want to develop their property now. Instead of asking where is the most efficient location to meet the perceived housing need, the developers land is page 4 being offered up and criteria and facts are being manipulated to make a silk purse out of a pig's ear. It is a bedroom community of about 40,000 new residents It is not a complete community where people have an opportunity to live and work. Of the several hundred jobs created on site not many will be sufficient to support a family. We can't zone for uses which would attract trips because the site can't serve the transportation needs of the planned dwellings. The City wants to provide housing for the jobs rich industrial area near Hwy. 26. But if you look at the project staff analysis to determine which direction the vehicle trips are driving that are leaving and coming to the site in the PM peak two hour period, only 28% are going north across T.V. Highway while 37% are going east across 209th Ave.. So only a quarter of these'apartments and houses are really going to serve the jobs area in the north. Probably because the jobs area is four miles from the closest edge of the South Hillsboro area. North Bethany is closer to the jobs than South Hillsboro. With all this big talk about balancing jobs and housing throughout the region I have never read any scientific analysis proving that people will most likely choose their place of residence based upon where they work and then either change residences to follow a new job location within the region or change jobs to be near a new more desirable housing opportunity. And what about the other wage earner or two in the household? Whose job do they live near? So far no politician has proposed that we must all live within "X" miles of where we work. Or find a new spouse if they must change job locations. The public is being mislead that only a portion of the South Hillsboro area being discussed will be urbanized soon so only a portion of the impacts are being discussed and taken in account. About five hundred acres in the south west portion along River Road is designated " future urban". The truth is all of the South Hillsboro area will most likely be taken into the Urban Growth Boundary (UGS ) sooner rather than later because it is one of the only areas being offered up by a city to meet this perceived demand for housing created by the predicted 400,000 new Wa. Co. residents. At our Task Force meeting Oct. 29th owners of 84 acres of the "future urban area" asked to be included and were told that they can probably be accepted. The remaining "future urban" landowners are eager also, and the golf course could become housing too. Project staff has estimated that the South Hillsboro plan area will incur about $200,000,000 in transportation costs for on site and off site impacts. They have not separated on site from off site costs. Nor have they said exactly what off site projects will be necessary, so it is hard to critique their numbers. Nine years ago, when a somewhat smaller version of the South Hillsboro was being proposed, I did an analysis of the costs to mitigate the off site impacts to the existing road system using costs that Wa.Co. had incurred in building their MSTIP widening projects. My estimate was close to $200,000,000 . This South Hillsboro proposal is larger and costs for land and pavement have increased dramatically so $400,000,000 is probably closer to the correct amount for off site impacts mitigation alone. Staff says only $28,000,000 in Traffic Impact Fees (TIF) will be received by the city from the page 5 developers of the site to use for all transportation costs, including those on site. The city will need to obtain hundreds of millions of dollars elsewhere to fund both on site and off site roadway projects necessary to mitigate impacts due to their apparent commitment to someone to develop this area now. Also project staff refers to estimates of total tax received by the city from the site area after build out will be $65,000,000 every ten years. That means that if the city should choose to spend all the tax money they receive from the site paying off a loan to finance transportation expenses it would take about 30 years to pay off their predicted shortfall or twice that long if I am closer to the real costs. It appears that the city has no cost effective plan to pay for mitigating road impacts caused by a decision to grow in this location at this time. Certainly not off site mitigation. Instead it looks as though the plan is to charge all present and future residents of Hillsboro too much for too long just to grow here now. I assume that most residents of Hillsboro would rather have the city grow in an area where expenses would be less so that their taxes could be spent on improvements that are already necessary in other portions of the existing city. Maybe somewhere near their house or where they must drive. An alternatives sites analysis is required for a UGB amendment. I do not see any comparison in the South Hillsboro information. In order for the city, county, and regional decision makers to reach an informed decision regarding where it is most efficient to grow, the South Hillsboro area needs to be compared to property in the north near the jobs and Hwy. 26 where the Oregon Dept. of Transportation ( ODOT) has a formal commitment to make capacity improvements. The area between Shute Road and Jackson School Road overpasses and between Meek Road and Hwy. 26 would be a good area for comparison. If developed with apartments similar to those located west of Tanasbourne this area could meet the housing needs of Hillsboro for the next ten years and instead of costing hundreds of millions in excess of TIF revenues it could actually be a money maker for the city. After building the short roads necessary to access the adjacent freeway and the adjacent jobs the excess site generated TIF money could be used elsewhere in the city. The next task would be to generate political consensus, to go along with the existing public consensus, that the time for the West 1-205 multi modal freeway corridor has come. Leaders must step forward to present the technical evidence that an independent analysis of Wa. Co. freeway needs will surely provide. It will be our turn to build the interstate transportation corridor which will support the world class industry and business that the cities of Wa. Co. envision for their future, and link new complete communities along the west edge of our urban area. The question of how to provide transportation access, the most expensive of all urban services for UGB expansions in Wa. Co., will be solved for the next fifty or more years by completion of the western portion of the interstate freeway ring around the Portland region. The areas now being reviewed for inclusion within the UGB, South Hillsboro, Bethany and Bull Mt. are all on or very near the long standing alignment and would all benefit from the completion of the West Interstate all modes transportation corridor. :i. / 5 RTp update, rite ' i .`,t }rcc.rav RrRtutwl street F."""0' Urb , an road nd a Regional street N, -~-~/y - community classifications have been High"ax " consolidated,consistent,f$'j Rc~ional Rusible \ L~ 90 / mO O0 b~ulesard o lmulevard /Vancouver Crnttmunrtn rntcrs[•chon n`~ , ~ Vi`i` .a,..,, .rr<.:, e....., Land-use - a \ y :r/. ~i~3.,q "i'I (ED Urban a mcrs Other urban areas ill L'':b_,.. <4}wet Indusir I:ural area •t RJ d1 6 ~t`~ '1l`i,~i. ift~j"z;,}.",g:j,. it tau ~a''4 kilt t••x; ~JEmploxment - l rLangrnn•!hbuundary , l\:y_ 'ire: rs Ki,l'o• =I ~ ` ~ o Ian .i.,. p4!` 'i:7zr'~j~.= 14 t~: xl ^ 8 ( jr'a \ k k! 1 rr~ .f1 . h+ _ 4` S f Fay t a.~ 4''`~'~'\,•., Forest(/ i t. 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'T,. ,g- `s west-rt ~ . ea. Linn to o S GFgtP3>nl' ~b e• u^0='" A p.-fy ti' . i•~:}r j .,Reiman .J k : ,.a i J i t y J S 5` o ,y-> • ta P .d ~ Y99 `ii,...., WHS6, Ville 13' Miles Regional System Design Agenda Item # Meeting Date February 12, 2008 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Adoption of Master Plan for Fanno Creek Park & Downtown Plaza Prepared By: Phil Nachbar Dept Head Approval: C/ City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Shall the City Center Development Agency (CCDA) approve the attached resolution adopting the Fanno Creek Park & Plaza Master Plan? STAFF RECOMMENDATION Adopt the Fanno Creek Park & Plaza Master Plan. KEY FACTS AND INFORMATION SUMMARY Since April 2007, the CCDA, Fanno Steering Committee, City Center Advisory Commission (CCAC), and the community have been engaged in the development of a master plan for Fanno Creek Park & the Downtown Plaza. The final draft of the master plan represents the culmination of a 10-month planning effort to develop a plan capable of being implemented and advancing the Urban Renewal Agency goal of revitalizing the Downtown. The master plan provides direction for implementation of two key projects as defined in the City Center Urban Renewal Plan. During the planning process, several key decisions were made by the CCDA including approval of the location of the plaza, a plaza district plan which defines a concept plan for the area surrounding the plaza, and the design for the upland park, plaza and lower Fanno Creek Park. Resolution (#07-03) selecting the location of the Stevens Marine Inc. site for the plaza was approved by the CCDA on August 28`h, 2007. At the November 20`h City Center Development Agency (CCDA) meeting, the CCDA reviewed the design alternatives for the Upland Park & Plaza, and Lower Fanno Creek Park, and concurred with direction of the Steering Committee with preference for Scheme 1. Since the meeting of November 20, 2007, Scheme 1 has been modified in discussion with the Steering Committee to include a softer edge along the urban creek side of the great lawn, and the plaza was increased in size from 18,000 square feet to 24,000 square feet. Plaza Scheme 1 provides excellent visibility from Burnham Street, and has a definitive design with a dramatic L-shape plaza that begins at Burnham Street and borders the edge of the lawn area ending at an "Overlook" to lower Fanno Creek Park. There are several points of information for consideration by the CCDA with regard to the final master plan as presented for adoption: 1. At its January 15`h, 2008 meeting, the Fanno Creek Park & Plaza Steering Committee passed a motion recommending that the CCDA adopt the Fanno Creek Park & Plaza Master Plan final draft. Similarly on January 16`h, the City Center Advisory Commission (CCAC) also approved a motion recommending that the I:\LAPI N\Phil\Council Meetings 2008\2-12-08 AIS Fanno Creek Park & Downtown Plaza Adoption.doc CCDA adopt the master plan final draft. The Fanno Steering Committee played a strong role in both the development of the master plan, and its content. 2. The design of the upland park and plaza is based on a program of activities. Design components include: a hard surface gathering space / event space, seating areas, a covered shelter / restroom, an interactive fountain, soft space / lawn, a play area, a regional trail, an overlook of natural areas, a Festival street for the Farmer's Market and other events, and the integration of sustainable practices - an urban creek, which conveys stormwater runoff. 3. The Steering Committee engaged in lively discussion and debate over the specific design of features in the plaza and Upper Park. The discussion was centered around whether features such as the shelter, gateways, light columns, or buildings adjacent to the plaza should be "traditional", contemporary or represent a unique, architectural character. The Steering Committee decided that the best way to address the issue was to provide language in the master plan indicating that the design of features in the upper park and plaza would occur at a later time in "an inclusive design process to make sure they reflect the desires of City Council (CCDA) and the community." A qualifying statement that illustrations "are for graphic representation only" was added. Specific references in the master plan are on page 51 paragraph 1. 4. Since the last meeting with the CCDA on November 20th, 2007, and as part of the scope of work for the contract, a set of preliminary set of Design Guidelines has been developed for properties adjoining the plaza, and a preliminary cost estimate was prepared (see Appendix J of master plan). The intent of the Design Guidelines is to ensure design quality of the buildings adjacent to the plaza and that future development will be compatible with the plaza. The Guidelines will be further developed by the City and adopted for use at a later time. The cost estimate includes all aspects of the master plan for lower Fanno Creek Park, and the upland park and plaza. 5. An inclusive design process was used to both evaluate responses to design ideas and generate new ones. There were 9 Steering Committee Meetings, 3 Public Open Houses, 5 CCDA meetings, and 6 internal project management team meetings. An open forum for discussion was held every 3'd Tuesday of the month at noon at the Chamber of Commerce building in Downtown. A list of over 250 interested parties were emailed and invited to meetings and open houses. Key property owners were kept informed as to the impact of the master plan on their properties, and potential redevelopment opportunities. OTHER ALTERNATIVES CONSIDERED There were 3 concept designs developed for the Upland Park & Downtown Plaza, and 2 for the lower park. The concept designs all addressed a program of intended uses. A complete summary and description of all of the alternatives is provided in Chapter 4 Preliminary Concept Design in the master plan. CITY COUNCIL GOALS Implement the Downtown Urban Renewal Plan. • Prioritize and begin implementing tasks identified in the development strategy for downtown. ATTACHMENT LIST Attachment 1: Resolution Adopting Fanno Creek Park & Plaza Master Plan Exhibit A: Fanno Creek Park & Plaza Master Plan - Final Draft Attachment 2: Fanno Creek Park & Plaza Master Plan - Executive Summary I:\L.RPLN\Phil \Council Meetings 2008\2-12-08 AIS Panno Creek Park & Downtown Plaza Adoption.doc FISCAL NOTES The preliminary costs identified in Appendix j include all items in within the master plan. Estimates are as follows: Lower Park: $1.3 million after excluding work by CWS for restoration; Upland Park - $977,000; Plaza - $2.1 million. Additional estimates for non-park items include: Festival Street - $821,500; , Burnham Street Upgrades - $409,500; Main Street Entry - $692,500. Adoption of the master plan does not financially obligate the CCDA. More detailed construction plans and costs will be developed prior to construction. Construction is contingent upon CCDA and / or Council approval. I:\L.RPI.N\Phil\Council Meetings 2008\2-12-08 AIS Fanno Creek Park & Downtown Plaza Adoption.doc EXHIBIT A -.wv i , i i [F/~~ K~ K Q) CD, [E [E [C~ LR~ ILL ~ AM -1 41fl- F& M 1~ a,~, P L /7 r Pr~.pared by , Acknowledgements We would like to thank the all of the contributors and interested public participants who assisted in the formulation of this plan. The effort was lead by the following: Tigard City Council (also acting City Center Development Agency - CCDA) Craig Dirksen, Mayor Gretchen Buehner Sydney Sherwood Nick Wilson Tom Woodruff Project Management Team CITY OF TIGARD Phil Nachbar Project Manager, Downtown Redevelopment Tom Coffee Community Development Director Ron Bunch Assistant Community Development Director Steve Martin Parks Supervisor Gus Duenas City Engineer CLEAN WATER SERVICES Kendra Smith Senior Water Resources Program Manager Steering Committee Carl Switzer Steering Committee Chair, CCAC Alice Ellis Gaut City Center Advisory Commission Brian Wegener Tualatin Riverkeepers Chuck O'Leary Downtown Business, Property Owner Dan Dolan Downtown Business, Property Owner Eugene Butera Tigard Resident, Neighborhoods Lisa Olson Member at Large Mike Freudenthal Tigard Resident, Tigard Parks & Recreation Advisory Board Mike Swanda (alternate) Tigard Resident, Business Owner Trisha Swanson Tigard Parks & Recreation Advisory Board City Center Advisory Commission (CCAC) Carl Switzer Chair Carolyn Barkley Alexander Craghead Alice Ellis Gaut Ralph Hughes Roger Pothoff Lily Lilly Acknowledgements Consultant Team Michael Zilis, Principal Walker Macy Laura Herbon, Project Manager 111 SW Oak, Suite 200 Ben Johnson, Landscape Architect Portland Oregon 97204 Caitilin Pope-Daum, Landscape Designer Doug Macy, Design Advisor John Echlin,Principal SERA Tim Richard, Project Architect 338 NW 5th Avenue David Berniker, Urban Design Portland, Oregon 97209 Kyle Emery, Architectural Design Karen Whitman, Urban Design Advisor Karen Whitman Projects 608 SW Arboretum Circle Portland, Oregon 97221 Paul Dedyo, Project Manager KPFF Consulting Engineers Matt Randall, Civil Engineer 111 SW 5th Avenue, Suite 2500 Craig Totten, Structural Engineer Portland, Oregon 97204 Stuart Finney, Structural Engineer Greg Parthemer, Lighting Design PAE Consulting Engineers/ Grant Parthemer, Electrical Engineer Luma Lighting Thinh Nguyen, Electrical EIT 808 SW 3rd Avenue, Suite 450 Portland, Oregon 97204 Graham Roy, Cost Estimator Rider Levett Bucknall 805 SW Broadway, Suite 2750 Portland, Oregon 97205 Creek Enhancement Design Team Amy Connors, PE Project Manager HDR Engineering Shane Cline, PE 101 SW 5th Ave Suite 1800 Jeff Blank, PE Portland OR 97204 Stacey Benjamin, Sr. Wetland Ecologist SWCA Environmental Consultants Stacey Reed, Wetland Ecologist 434 NW 6th Ave Suite 304 Jonas Moiel, Wetland Ecologist Portland OR 97209-3652 John Dvorsky Swanson Hydrology and Geomorphology, Inc. 500 Seabright Ave Suite 202 Santa Cruz, CA 95062 Ron Bush, PS Ron Bush Engineering & Survey, PC 16151 SE Bluff Rd Sandy OR, 97055 Table of Contents Executive Summary 1 Introduction 7 Purpose of Master Plan 7 Planning Process 8 Chapter 1 - Existing Conditions Assessment 11 Public Use Area 11 Urban Context 11 Plaza Location Study 11 Plaza Location Schemes 11 Downtown Plaza District Plan 15 Park 16 Site Location and Context 16 Site Access and Trail Linkages 16 Safety 20 Fanno Creek 20 Wetlands, Remnant Side Channels and Ponds 22 Vegetation 24 Vegetated Corridor Assessment 25 Fish and Wildlife 26 Regulatory Framework 27 Infrastructure 28 Chapter 2 - Considerations for Park Development 31 Lower Park Program Development 33 Chapter 3 - Plaza and Upland Park Program, Components and Management 35 Adjacent Uses and Edges 35 Plaza Program (Activities) 35 Components 37 Management 37 Plaza Design Trends and Precedents 38 Chapter 4 - Preliminary Concept Design 41 Plaza and Upland Park 41 Design Objectives 41 Sustainable Development Objectives 41 Upland Park & Plaza Design Objectives 41 Parking 42 Tigard Farmers Market and the Festival Street 42 Pavilion 43 Plaza Concept Alternatives 43 Lower Park 47 Design Objectives 47 Park Alternatives 47 Main Street Gateway Alternatives 50 Table of Contents Chapter 5 - Master Plan 51 Plaza and Upland Park 51 Design Elements 51 Infrastructure 56 Electrical Distribution 57 Site Lighting Design 57 Lower Park 58 Master Plan 58 Habitat Enhancement and Restoration Activities 65 Vegetation Management and Revegetation 68 Infrastructure 69 Chapter 6 - Adjacent Redevelopment Opportunities 71 Development Sequence 71 Design and Development Standards 73 References 76 Appendix 77 A. Public Meeting Notes B. Leland Consulting Report C. Technical Memorandums about Bridge Conditions (May 17, 2007) and Bridge Design Recommendations (October 30,2007) D. Civil Narrative E. Electrical Design Narrative F. Spatial Layouts of Specific Plaza Program Elements G. Restroom Code Analysis H. Creek Bankfull Depth Diagram 1. Design Guidelines for Adjacent Redevelopment J. Preliminary Cost Estimate Executive Summary Significance of the Master Plan - The master plan provides for the restoration of Fanno Creek Park (from Hall Blvd. to Main St) and the design of a new public plaza in Downtown. During the 10-month planning process, several key decisions were made by the City Center Development Agency (CCDA), the City's Urban Renewal Agency, including approval of the location of the plaza, a plaza district plan which defines a concept plan for the area surrounding the plaza, and the specific design itself of the upland park, plaza and lower Fanno Creek Park. The master plan is necessary for t implementation of projects as defined in the City Center Urban Renewal Plan, _ yj• S adopted by City Council and approved by voters in May 2006. Goals and Vision Building on the citizen-drive Tigard Downtown Improvement Plan, approved by Council in September of 2005, this project articulates a specific vision for Fanno Creek Park and a Downtown Plaza. The Fanno Creek Park and Plaza Master Plan ` •t establishes the "Green Heart" identified in the downtown plan by locating the r primary open space and plaza between Downtown and the community's unique - ° a natural resource - Fanno Creek. The community seeks to redefine the Downtown through a sustainable, open . space network that directly connects daily life to the natural environment. The Downtown Plaza was designed to meet the need for a community gathering Perspectives of Plaza and Upland Park space for events and everyday use, and the goal of initiating redevelopment under a new Urban Renewal District approved in May of 2006. With guidance from the downtown plan, the project focuses on the restoration of Fanno Creek Park and development of a public plaza as "catalyst"for redevelopment. The Guiding Principles of the downtown plan were used as guide posts for development of the master plan: Guiding Principles -Tigard Downtown Improvement Plan • Reflects the community's values and cultures • Possesses qualities essential to successful downtowns • Recognizes the value natural resources provide as both an amenity and sense ~~1~21i `Ll[I l[; [ of place • Capitalizes on commuter rail and Fanno Creek as catalysts for future investments and development , . • Incorporates a multi-modal transportation system • Pedestrian friendly and not visually dominated by automobiles • Forward thinking • Creative use and re-use of under-utilized properties ' OZI • Key signature projects capable of being carried out Perspective of Fountain • City codes and regulations that allow implementation 1 Executive Summary Process The master plan balances the restoration of Fanno Creek and its associated natural areas with the community's desire for access and recreation. It was developed through an extensive public process which included numerous meetings with the Steering committee and the City Center Advisory Commission (CCAC), public open houses, and presentations to the City Council. Through this dialogue the plan was established and refined based on the goals and vision of the community. The process included a thorough analysis of existing conditions, development of project goals and a program for use, evaluation of potential plaza locations, development of a plaza district plan, formulation of design alternatives, and ultimately the refinement and completion of the Master Plan. Master Plan The project area was evaluated and designed based on the environmental attributes and the activities envisioned. The lower park includes the areas adjacent to Fanno Creek including its associated wetland, floodplain, and primary vegetated area. The upland park includes those areas beyond the lowland area and creek and is available for active recreation and gatherings. These two areas are seamlessly connected and provide for a wide variety of public use. Upland Park And Plaza The upland park and plaza are programmed to become the primary public gathering place for the community. It is designed to be welcoming, and flexible for daily use as well as for gatherings. There is an open play space available for family use. The plaza, abutting Burnham Street, is the key identifier of the park and houses an interactive fountain, pavilion, and a man-made "urban creek"- a visual representation of the community's commitment to sustainability. The "creek" functions to convey cleaned storm water from the upland park and other areas of Downtown through the lower park to Fanno Creek. Symbolically, the "urban creek" is the park reaching into Downtown. Management of the plaza is critical to its long-term success. In order for the plaza to become an active space used regularly and recognized by the public, it will require scheduling and coordination, security, and maintenance. Management of the plaza should be sufficiently funded and establish year-round activities. An evaluation of organizational structures ranging from public to non-profit should be done at the appropriate time to best meet community needs. Lower Park The lower park is proposed to be used for walking, biking and enjoyment of nature. A primary focus of the plan is the establishment of a safe and enjoyable visitor experience. The regional trail connects Tigard to a 15 mile stretch from Willamette Park in Portland to the Tualatin River in Tualatin. Secondary paths, bridges, and boardwalks are located to provide sufficient access while protecting the park's natural areas. There are opportunities for interpretation and education about the natural environment within the lower park. Working jointly with Clean Water Services, the City plans to restore a major portion of the creek and adjacent wetlands through establishing a natural meander and extensive re-vegetation. Significant restoration of other portions of the park's vegetation provides improved wildlife habitat and a sustainable ecology 2 4ecutive Summ Use. M~ %1\d, i rC y~\ \ \ \ \ \ ~e`k Bridg walks ~eoard za, i "New vi g t ` \ emeander F e`p' Greed r nt j nce Feature Entra \ J 1 ~ ..i Annex Nom, gO rdwa ~vver P r r v, \v f age t_ 1 nd ent Area ~ i .O ce f n t Area ~ n at on / w goat / f Y e itig - 1 ; f R cat ridge ve+imn , - oxbow Pondsl w idge 1 ' ReyionalTrail f cn'I%li \ rade ~ f ` trance' . E nce' \ Upgrade Entrance r iNewgfd9/ so L- \r Fonno Creek Park Master Pion Executive Summary Light Columns Cafe Seating R Interactive Fountain L~° Pavilion Urban Creek Open wn _ 50 100 feet Upland Park & Plaza Mn= - 9w ' uve cdu. ftAM FMM. l7pua ft;W41W WtliMl S1M ~9sik5 nµ f `w, Section A 4 Executive Summary Redevelopment The success of the plaza and upland park area will be largely based on redevelopment of adjacent property, capable of activating the space and serving as a model for new development in Downtown. A series of development scenarios were examined, economics of the area analyzed, and preliminary Design Guidelines for adjacent properties developed to help guide future development. The Design Guidelines as referenced in Appendix I are preliminary only and will be further developed by the City for inclusion in the City code. They represent a starting point for defining the scale, type and quality of development desired adjacent to the plaza. A festival street is established as part of the redevelopment of parcels south of the plaza, providing access to the upland park, and a seamless connection to the plaza itself. The street will be designed with primary concern for pedestrian movement, may be closed to traffic on the weekends, and transformed into the home of theTigard's Farmers Market. Z7 i o muter\ c', Ra~A\ C 'Mix `x u~¢ yQ C ;Mixed ' 'Y • i Retail Use i 7 Plaza Gathering Upland Space _,o \ T \ { c~ , Park o~ ~u), r' or~ i onnec~i PAsi Housing/ i• ~ Lower Park/ Housing % Natural Area i \ a °o 00 i ' 1Vew!~5tiv treet Y V o: Project BoundaPy V. 0 0 Plaza District Plan 5 Introduction Introduction "Our vision of Downtown Tigard is a vibrant and active urban village at the heart of our community that is pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural resources as an asset, and features a combination of uses that enable people to live, work, play and shop in an environment that is uniquely Tigard." -Vision Statement of the Tigard Downtown Improvement Plan 2005 With the approval of a new Downtown Plan in 2005, and passage of the Urban Renewal ballot measure in 2006, Tigard has completed a broad planning effort necessary to begin revitalization of its Downtown. Since 1989, Tigard has identified the need for a social gathering place where its citizens can come together and experience community life. Building on a citizen-driven effort creating the Tigard Downtown Improvement Plan (TDIP) in 2005, this master plan focuses on a principal tenet of the Plan - the restoration of Fanno Creek Park and design of a new Downtown Plaza. One of the "Great Ideas" generated during the formation of the Tigard Downtown Improvement Plan (TDIP) was establishing the Downtown as the "Green Heart" of the community with "Green Connections"as a theme. It was thought of as a blending of nature with the built environment with emphasis on linear parks, plazas, trees, native landscaping and water features. Fanno Creek Park as the southern edge of Downtown presents a unique situation for Tigard. It creates an opportunity to restore native habitat and ecology, provide important civic gathering spaces, and bring the "green theme" into the heart of Downtown. Development of the Green Heart of Downtown and a Public Use Area are integral parts of the Downtown Plan, and the expansion of Fanno Creek Park is essential to realizing this goal. The Fanno Creek Public Use Area (plaza) is identified as a key "catalyst" project in the Plan with the capacity to activate the area, stimulate new development and to support economic growth of downtown. Purpose of Master Plan This master planning project has been a direct extension of the successful dialogue with the community that brought about the Tigard Downtown Improvement Plan (TDIP). Improving Fanno Creek Park, connecting it to a public plaza, and an expanded open space system, all elements of theTDIP, take advantage of the Downtown's unique proximity to a park as an amenity. Development of a new Master Plan for Fanno Creek Park and the Downtown Plaza is the first step to making this happen, and establishing a core area where redevelopment can occur. The master plan addresses redesign of Fanno Creek Park from Hall Boulevard to Main Street and, the siting and design of a new public plaza in Downtown. The primary challenge in master planning the Fanno Creek Park site is to find the appropriate balance between providing site access and recreational facilities, and preserving, enhancing and restoring the natural area's ecological functions. When restored, Fanno Creek Park will provide a tremendous community resource and a tranquil natural area experience. The purpose of this master plan is to provide guidance for developing new facilities that are viable and of high quality, and which will meet the specific needs of the citizens of Tigard and the region. Fanno 7 Introduction Creek Park and Plaza have been planned to meet the intended goals of previous planning initiatives and to interface with a potential," urban green corridor" through Downtown, a performing arts complex, revitalized streetscapes and the future commuter rail corridor. This report summarizes the efforts undertaken on behalf of the City of Tigard and its contributing community members in formulating a Master Plan for Fanno Creek Park and Plaza. OVERALL PROJECT OBJECTIVES The following broad objectives were developed by the Steering Committee in conjunction with consultants and staff. Lower Park - Objectives • Restore and enhance native habitat of Fanno Creek Park to protect and benefit wildlife. • Provide for safety and enjoyment by the public. • Strike a balance between protection of natural resources and use by people. • Develop the Fanno Creek GreenwayTrail system both through the Park and as an entryway to Downtown. • Encourage a variety of people to use the park. • Provide for low-impact recreation and observation of nature. • Educate the public about ecology, watersheds, and native habitat. Upland Park & Plaza - Objectives • Assist in the creation of a new identity for Tigard - recognized by citizens and neighboring communities. • Build a stronger sense of community with a central, social gathering space in Downtown. • Use the vision of the Tigard Downtown Improvement Plan as the basis for development. • Provide space that is flexible and can accommodate a variety of activities. • Incorporate sustainable practices in Fanno Creek Park and Plaza. • Link the plaza with redevelopment efforts to encourage new investment in Downtown. Planning Process The master planning process for Fanno Creek Park and the Plaza involved an open and interactive public process which incorporated input from the project design team, the public, a citizen-based Steering Committee, a City-staffed Project Management Team (PMT), the citizen-based City Center Advisory Commission and the Tigard City Council. The design team met with the PMT to gain initial feedback on technical and design issues prior to Steering Committee and Public meetings. The Steering Committee provided an important decision-making role throughout the project. The design team met regularly with the Steering Committee to discuss the project, gain feedback and to ensure that the final master plan for Fanno Creek Park and Plaza fully represented the synthesis of prior planning studies and the consensus of public ideas for the evolution of downtown Tigard. 8 Introduction Public Open Houses were conducted at key points throughout the planning process for information gathering purposes, to facilitate discussion of the plaza and park's potential, and for the design team to gain valuable feedback from the public. Summary meeting notes from each public meeting are available in Appendix A. Through this planning process, existing site conditions were evaluated, programs for design established and refined, and consensus was achieved on the preferred plans for the plaza and park development. The master plan process for Fanno Creek Park and Plaza consisted of the following steps: Site Assessment and Considerations; Program Development; Concept Design and Plan Refinement; and Master Plan Development. Site Assessment and Considerations The existing conditions of the plaza and park sites were assessed to determine the physical and regulatory opportunities and constraints for site development. A plaza location study examined several downtown sites to determine the best site for the plaza. Specific analysis of the park site's circulation and access, topography, vegetation, infrastructure, physical characteristics, and natural resource characteristics was conducted. The site's physical and jurisdictional characteristics were also assessed in order to determine those areas, which may or may not accommodate recommended improvements. Following site analysis, conclusions about the site parameters were synthesized to determine the site's suitability for development. Program Development Program development addresses the kinds of activities that may occur in the Park and on the Plaza as a starting point for the design process. Program elements for Fanno Creek Park and Public Use Area were initially developed through examining past planning efforts and conversations with the Steering Committee and City staff. Through the public involvement process, programs for the plaza and park were further developed and refined. Desired program elements were then evaluated to determine their spatial requirements and their ability to be accommodated on the project site. Preliminary Design Based on an approved program for the Park and Plaza and the project site's suitability for redevelopment, conceptual design alternatives for site improvements were prepared. Preliminary plaza design concepts that incorporated all program elements and met design objectives for redevelopment were generated. Preliminary park design and trail alignments were based upon a synthesis of site opportunities and constraints, and met design objectives for the site. Plans were presented to the various groups and committees for their input. Master Plan Based on public and City input, the most desirable concepts were integrated into single plans for site improvement for the Park and Plaza. The plans were presented to the various groups and committees. Based on comments received, modifications were integrated into the final plan, which will provide the framework for future Park improvement, construction of the Downtown Plaza, and adjoining redevelopment properties. Cost estimates were developed for all proposed improvements 9 CHAPTER I Existing Conditions Assessment Chapter 1 - Existing Conditions Assessment Public Use Area URBAN CONTEXT + The new "Green Heart" of the community is envisioned to bring together-the natural character of Fanno Creek with the urban vitality of a revitalized downtown and supports the "urban village" mission of the TDIP. A new plaza and public use area is planned to be the center of the community's celebrations, its place of gathering, and one of its sustainable connections to the creek and to nature.` Downtown Tigard Currently, the context of area envisioned for this new public open space is comprised of a variety of businesses, parking areas, storage facilities. The area is served primarily by Burnham Street which provides sufficient access for current uses, but does not have the essential elements necessary to support the new vision of a pedestrian oriented diverse downtown. There are currently few pedestrian amenities, disconnected sidewalks, and no other streets beyond Main Street providing opportunities for future storefront businesses desired. The area does not have an interconnected grid of streets typically found in vital pedestrian oriented downtowns (See Figure 1.1 Existing Context and Land Use) A new commuter rail station is being constructed east of the public use area which should begin to add to the vitality of downtown. Providing a series of linkages to the station for pedestrians and vehicles will help connect the downtown to this new asset. Both Main and Burnham streets are currently being redesigned as pedestrian friendly corridors which will add to the area's character and circulation. The new plaza and public use area should connect to these new investments and play a significant role in assisting the redevelopment of downtown. PLAZA LOCATION STUDY The purpose of the Plaza Location Study was to determine the ideal site for a successful public open space within downtown that could help catalyze redevelopment of adjacent parcels. After review of the existing urban context and future redevelopment plans, a set of criteria were developed and sites were selected within downtown Tigard. Potential plaza sites were selected based on the following criteria: 1. Connection to Park 2. Adjacent Property Redevelopment Potential 3. Site Developable within 5-10 Year Timeframe 4. Proximity to Commerce (Existing / Future) 5. Good Community Edges (Roadways) 6. Visibility to the Public PLAZA LOCATION SCHEMES Initial studies examined six (6) possible sites for the plaza (Figure 1.2): 1. Stevens Marine property, 2. the intersection of Main Street and Burnham, 3. a site south of Main Street and west of the new commuter rail, 4. City owned property at the southwest corner of Ash and Burnham Streets, 5. a residence on Burnham (Dolan property), 6. and the car wash site on Main Street. Figure 1.3 is the matrix that ranked the six locations in order to assist with selection of the best plaza site. Four of these sites were chosen to study in-depth. 11 Legend 1 h"1190111, Af y ' ( !jigh j)(';tri g FiSi~ iNYr li+4 . ,g C'71?li;ir;t ~,S~'4c t~:j 9PP Street Commercial qfwn Area. NO" 7,, J:V ftttilt `g~ r.. vP p 4v~~ " 4 ~ plc .Annex ..Hall Public Llbrafy~ Chapter 1 - Existing Conditions Assessment The evaluation of these sites resulted in the following conclusions. Site 2, the site of the existing liquor store at Main and Burnham was evaluated as a good location for an urban plaza given its position on a key intersection of downtown. After considerable discussion with the committee and a site tour, it was determined that the site was not well enough connected to the park and therefore did not provide the gateway to nature nor the passive open space component desired. Site 3, the site adjacent to the commuter rail was evaluated as having good synergy with the new investment in the commuter rail but was determined to be too far removed from the park and was eliminated from further consideration. Site 4, the City owned property at Ash and Burnham was seen as a good location in the distant future when the downtown extends down Burnham but was not seen as a viable place for urban plaza uses in the near term. Given this, it was eliminated from further consideration. Site 5, the residence on Burnham, was evaluated as a good site in proximity to Main with good visibility but did not provide a direct connection to the park as desired. Site 6, the car wash site was seen as having good visibility and location within downtown but did not have a connection to the park and had potential sound issues given its proximity to Highway 99. %j^%I_ 'J ^ ,4„i'F^`rJ yh-f~`y~ r~~• JC 1~ T 3 2 a ate` • x r INV, OWN- G•'. . •.1~ ' \`(t">' -Ark •+'..l!"~ \'a K3 40, t 'IwV lip .1 Wit" L}l~~r~P c.d~~rP~J~`d~'iv~~~~'u~~1~~~~ 60~0~ Figure 1.2 - Plaza Location Diagram 13 Chapter 1 - Existing Conditions Assessment Ultimately Site 1, the Stevens Marine site was determined to possess the attributes desired for a good plaza within the downtown that had good visibility and provided the connection to the park that the community desired. This direct physical connection enables the Stevens' site to provide a variety of recreational opportunities that can be utilized thoughout the year. The Stevens Marine site utilizes the proximity of 'Fanno Creek Park as an asset' as referenced in the TDIP. The useable site area at approximately 1.7 acres is large enough to provide ample space for an urban plaza while also providing area for a soft passive open space. This open space can be utilized during events as seating and picnic areas as well as for daily use by small groups and individuals. This space allows a unique transition between the downtown urban area and the Fanno Creek natural area beyond and was seen as a significant attribute by the steering committee and the community. Criteria Fanno Creek Plaza Location Matrix Adjacent Property Plaza Proximity to Connection to Park Redevelo RedevNopabk CommunityEdges Visibility pment Commerce (Fxlsting/ within 5-lOYear (Roadways) (LocatlonlsClear) Potential Timeframe Future) Potential Plaza Sites 1. Stevens Marine Property High North, South & East Yes I Side, North One LOW 2. Intersection of Main Street and Burnham Medium North & South Yes 4 Sides TWO High 3. South of Main Street/ West of New Commuter Rail Low West Maybe 2 Sides. North & One Medium West 4. Southwest Cotner of Ash and Burnham Street High North & South Not Likely None Two LOW 5. Residence on Burnham High North, South & East Yes 2 Sides, North & One Medium East 6. Car Wash Site Medium 4 Sides Yes 4 Sides One High Figure 1.3 - Plaza Location Matrix 14 Chapter 1 - Existing Conditions Assessment DOWNTOWN PLAZA DISTRICT PLAN As part of the plaza location study, the team examined potential circulation and land uses adjacent to Burnham and Main Streets that would assist in the revitalization of the area. Through this examination, it was determined that given' current block sizes in the area, it would be very difficult to establish a lively, pedestrian friendly and active downtown envisioned without additional streets and pedestrian ways. Developing these new corridors will allow more street frontage for mixed use development and better linkages to the new commuter Stevens Marine Site rail station to the east. The character of these corridors, though not within the scope of this master plan, can be defined with green approaches envisioned in the TDIP such as lush planting, water conveyance and pedestrian amenities. A new grid of streets is conceptually defined as interconnected corridors which link the district between the commuter rail station and the new plaza, upland park and redevelopment areas (see Figure 1.4). The specific locations of the streets will be determined during future refinements. The grid is extended west so that a new festival street can be established which brings the public to the park and plaza and can be transformed into a lively pedestrian way during the farmer's o muter oc5~ Ra \ \ ` Y %"Mix `x• /Mixed Retail Use Plaza Gathering Upland Space i~.\, Park r °40 ~ufur ' or~ I Housing/PA \ 4 j ) / i' X / \ O Lower Park/ Housing Natural Area , i i i ~ of .n stew FPStiv treet i' Project Boundi~y\ i• 8 I iFigure 1.4 - Plaza District Plan 15 Chapter 1 - Existing Conditions Assessment Park SITE LOCATION AND CONTEXT Fanno Creek Park is located adjacent to the Tigard downtown core. The area addressed in this master plan report extends from Main Street (north), to Hall Boulevard at the southeast. The land east of Hall Boulevard is also called Fanno Creek Park, and was the subject of the "Fanno Creek Park Master plan" prepared by Murase Associates in 2003. In this master plan report, "Fanno Creek Park" will refer only to that portion of the park located to the west of Hall Boulevard. Fanno Creek Park is part of a more extensive vegetated riparian corridor that follows the creek from its headwaters in the hills above Portland, to where it flows south into the Tualatin River. This riparian corridor continues to the north and the south of the site. Residential land use borders the south and west side of the park; civic and industrial uses border the north and east sides; and the north end adjoins the Tigard downtown commercial district on Main Street. Figure 1.1 shows the context and existing land use adjacent to the park. The entire park site is considered part of the Urban Renewal District designated in 2006. The land northeast of the park (between the park and Burnham Street) is planned to be redeveloped into a residential and mixed use neighborhood. The proposed Fanno Creek Park and Plaza will be an important focal point for this new development. Future proposed land uses were considered during the park master planning. SITE ACCESS AND TRAIL LINKAGES Fanno Creek Park is primarily accessible by foot or by bicycle. The Fanno Creek Greenway Trail runs lengthwise along the creek corridor from Hall Boulevard to Main Street. A trail crosses the park at Ash Street, and several small secondary paths provide access from the residential areas and from City Hall. Most of the park is not accessible from the street, but major crossings occur at Main Street and at Hall Boulevard. Ash Street provides convenient local access, primarily for the western residential neighborhood. Regional access will be provided by the commuter rail line which is being built east of the park site. Figure 1.5 shows site circulation, and identifies important views from the existing trails. 16 li - Legend New eft-Boy ~ 'ti i`tkt + °~y° 3iem's ro. a. io'i}r:'.r r P n $ii19II1f 7,7:4pE;=.i:c 44 or aw ~patestpsrts ' ' , 3 ?'ORI a~.. Works 4 MN, Shrr,~s;c di. 'Iwo i 1+£r$~on e usyui .4 - S£ta4arC£nw t.~ar'=f 5 I -1.,AU fllris,tiity it;t!-MW town hlimfu..{flto !""5h 2. Wh am:i,iktenp: rai ttc , kq dE„mff i;a!:`:rv;:£ h '.5&iC ::in,ikSU>r! !i i';«~it1r' CfLY'~ it i?OPOC~i,aiR.N7li f€at:;i d7 .''tk.s +iar! ' to ' In" Chapter 1 - Existing Conditions Assessment r; Fanno Creek Greenway Trail The Fanno Creek Greenway Trail is a regional # multi-modal trail that is planned to extend 15 miles from the city of Tualatin to the City of Portland, passing through Tigard on its way. The recommended trail cross section is an 8-12 foot wide asphalt trail with a 2 foot gravel shoulder (Alta Planning + Design, 2003). Many segments of the regional trail have been built, including the portion running through Fanno Creek Park. The Fanno Creek Greenway Action Plan (2003) identifies linkages that need to be made both to the north and the south of the park. The trail needs to be continued north of Main Street towards Woodward Park, and needs to be continued east of Hall Boulevard towards the Tualatin River. The crossing at Hall Boulevard is unsafe for Y pedestrians, and upgrading this crossing will be a key component to completing the Greenway Trail. Through Fanno Creek Park, the Greenway Trail is currently built as an 8 to 10 foot wide asphalt path. From Hall Boulevard it hugs the east (industrial) edge of the park through the downstream portion, crosses to the west bank of the creek at the Ash Street corridor, follows the western (residential) edge of the park as it continues north, crosses back to the east bank just before Main Street, and ends at the corner of A-Boy Plumbing on Main. At least two portions of the trail, one at the Ash Street crossing and one near the straightened portion just north of Ash, flood regularly during the winter months. The park entry at Hall Boulevard is currently too steep to meet the requirements of the ADA (American's with a` Disabilities Act) accessibility. Secondary Trails The trail crossing at the Ash Street corridor provides an important link through the park and to the downtown commercial district for residents of the nearby western neighborhoods. It consists of an 8-10 foot wide asphalt path, and shares a bridge crossing with the main regional trail. The other secondary trail linkages are 8 foot wide asphalt paths. One leads sharply down the embankment from City Hall, to join up with the regional trail in the picnic and duck pond area at the east end of the park. From the Senior Center, opposite the City Hall on the south side of the creek, another trail runs down the bank, across the floodplain, and over a bridge to join the regional trail on the north side of the creek. From a similar access point, another trail runs to the west of this one, A crossing the creek and joining the trail another 600+ feet upstream. Lastly, the main trail can be accessed from the apartments at the northwest end of the park. The entries from City Hall and from the Senior Center are both currently too steep to meet the requirements of ADA accessibility. Bridges There are four bridges in Fan no Creek Park. Bridge #1, crossing the creek near A-Boy Plumbing at the north end of the park, is constructed of glulam beams with wood decking. It is in good condition, and the abutments are set y high enough above the creek that it does not constrict bank full flows. Bridge #2, crossing the creek at the Ash Street corridor, is constructed of glulam beams with a concrete deck. The bridge abutments are set low within the creek banks, where stream scour has eroded the banks at both ends. It will continue to erode and may even undermine the abutments during future high stream flows if the situation is not amended. Bridge #3 crosses the creek near the Verizon property Existing Trail Conditions on the outside of a creek meander bend, and Bridge #4 crosses the creek between the Senior Center and City Hall. They are both constructed of a steel railroad flatcar with a steel plate deck. Both bridges are in good condition, with the abutments set high enough above the creek to escape scour damage. Refer to Appendix C for KPFF Consulting Engineers' complete Technical Memorandum on the bridge conditions. 18