City Council Packet - 01/22/2008
City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223
TIGARD
TIGARD CITY COUNCIL
.MEETING
January 22, 2008
COUNCIL MEETING WILL BE TELEVISED
I:\Ofs\Don na's\Ccpkt3
Phone: 503.639.4171 . Fax: 503.684.7297 . www.tigard-or.gov . TTY Relay: 503.684.2772
City Center Development Agency
City of Tigard, Oregon
Affidavit of Posting
In the Matter of the Notification of the January 22, 2008 meeting of the City Center Development
Agency to consider the following Agenda Item:
CITY CENTER ADVISORY COMMISSION JOINT MEETING WITH
CITY CENTER DEVELOPMENT AGENCY AND
REVIEW OF 2007 CCAC ANNUAL REPORT
STATE OF OREGON )
County of Washington) ss.
City of Tigard )
I, 2 t-A , being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I posted in
➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon
A copy of said Notification of Consideration of City Center Development Agency
Item on January 22, 2008
A copy of said Notice being hereto attached and by reference made a part hereof, on the
day of q , 20OV_.
Signature of Person who Performed Notification
Subscribed and sworn before me this 74" day of Ja d Ua ✓ l , 20 O' .
OFFICIAL SEAL
JILL M BYARS
Signa e of Notary Public for Oregon
NOTARY PUBLIC-OREGON
COMMISSION NO.381793
MY COMMISSION EXPIRES JUNE 14,2W008
TIGARD CITY CENTER
DEVELOPMENT AGENCY
MEETING
JANUARY 22, 2008
TIGARD CITY HALL
13125 SW HALL BLVD.
TIGARD OR 97223
NOTICE
The City Center Development Agency (CCDA) will
have before it on the January 22, 2008, City Council and City Center Development
Agency Meeting Agenda the following item for consideration:
CITY CENTER ADVISORY COMMISSION JOINT MEETING
WITH CITY CENTER DEVELOPMENT AGENCY AND
REVIEW OF 2007 CCAC ANNUAL REPORT
Please forward to:
❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and willmeet occasionally to address issues
related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban
renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other
areas within the city.
For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419.
Deputy City Recorder u
Date:
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
I M-X4
7-1 ~
TIGARD
City Center Development Agency
City of Tigard, Oregon
Affidavit of Notification
In the Matter of the Notification of the January 22, 2008 meeting of the City Center Development
Agency to consider the following Agenda Item:
CITY CENTER ADVISORY COMMISSION JOINT MEETING WITH
CITY CENTER DEVELOPMENT AGENCY AND
REVIEW OF 2007 CCAC ANNUAL REPORT
STATE OF OREGON )
County of Washington) ss.
City of Tigard p )
I, /~lYf K64 being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I notified the following people/organizations by fax :
Newsroom, The Oregonian (Fax No. 503-968-6061)
and the following people/organizations by e-mail:
Barbara Sherman, Newsroom, Tigard Times (bsherman@commnewspapers.com)
Editor, The Regal Courier (Editor@theregalcourier.com)
A copy of said Notice being hereto attached and by reference made a part hereof, on the
67 tj--
day of , 206 q.
Signature erson who Performed tification
Subscribed and sworn (or affirmed) before me this day of , 20P$
OFFICIAL SEAL
JILL M BYARS
NOTARY PUBLIC-OREGON Signature of Notary ubhc for Oregon
COMMISSION NO. 381793
MY COMMISSION EXPIRES JUNE 14, 2008
TIGARD CITY CENTER
DEVELOPMENT AGENCY
MEETING N
JANUARY 22, 2008
TIGARD CITY HALL
13125 SW I IAT L BLVD.
TIGARD OR 97223
NOTICE
The City Center Development Agency (CCDA) will
have before it on the January 22, 2008, City Council and City Center Development
Agency Meeting Agenda the following item for consideration:
CITY CENTER ADVISORY COMMISSION JOINT MEETING
WITH CITY CENTER DEVELOPMENT AGENCY AND
REVIEW OF 2007 CCAC ANNUAL REPORT
Please forward to:
❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues
related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban
renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other
areas within the city.
For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419.
Deputy City Recorder
Date: °-2 QDr
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
TIGARD CITY CENTER
DEVELOPMENT AGENCY
MEETING
JANUARY 22, 2008
TIGARD CITY HALL
13125 SW HALL BLVD.
TIGARD OR 97223
NOTICE
The City Center Development Agency (CCDA) will
have before it on the January 22, 2008, City Council and City Center Development
Agency Meeting Agenda the following item for consideration:
CITY CENTER ADVISORY COMMISSION JOINT MEETING
WITH CITY CENTER DEVELOPMENT AGENCY AND
REVIEW OF 2007 CCAC ANNUAL REPORT
Please forward to:
❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and willmeet occasionally to address issues
related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban
renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other
areas within the city.
For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419.
Deputy City Recorder
Date:
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
01/09/2008 12:04 FAX 503 639 1471 CITY OF TIGARD X001
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CONNECTION TEL 503 968 6061
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NOTICE
The City Center Development Agency (CCDA) will
have before it on the January 22, 2008, City Council and City Center Development
Agency Meeting Agenda the following item for consideration:
CITY CENTER ADVISORY COMMISSION JOINT MEETING
WITH CITY CENTER DEVELOPMENT AGENCY AND
REVIEW OF 2007 CCAC ANNUAL REPORT
Please forward to:
❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and willmeet occasionally to address issues
related to urban renewal. The CCDA, functioning as the city's urbanrenewal agency, will work on an urban
7 . 7 - _l . - - -3 - f_ -.*I;--.- A-- -1--..1_.-..........a --A «...7......1..«w,....b -4r A...t... l..Km Tern ~A .-A ~-Ikl- -4-1.
f
Carol Krager
From: Carol Krager
Sent: Wednesday, January 09, 2008 11:53 AM
To: 'bsherman@commnewspapers. com'; 'Editor@theregalcourier.com'
Subject: Notice of Tigard City Center Development Agency Meeting
Attachments: CCDANotice 080122.pdf
Attached is a Notice for the CCDA's meeting of January 22, 2008. At the present time it is scheduled at about 8:30 p.m.
but the time could change.
J171 I City of Tigard
1rQ o p Tigard Business Meeting - Agenda
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
CITY CENTER DEVELOPMENT AGENCY (CCDA)
MEETING DATE: January 22, 2008
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is
available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication
items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either
the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to
sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for
Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410
(voice) or 503-684-2772 (TDD - Telecommunications Devices for the Dea~.
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much lead
time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by
calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD - Telecommunications Devices for the Deao.
SEE ATTACHED AGENDA
TIGARD CITY COUNCIL/LCRB/CCDA AGENDA -January 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 6
City of Tigard
Tigard Business Meeting - Agenda
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
CITY CENTER DEVELOPMENT AGENCY (CCDA)
MEETING DATE /TIME: January 22,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
6:30 I'M
• STUDY SESSION
> Joint Meeting with Committee for Citizen Involvement: Community Development Department
> Neighborhood Network Open House Preview: Administration Department
> Housing Alliance Membership: Community Development Department
• EIZECUTWE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is
called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions
are confidential and those present may disclose nothing from the Session. Representatives of the news media
are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or making any final
decision. Executive Sessions are closed to the public.
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council, Local Contract Review Board, and City Center Development Agency
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - January 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 6
7:35 I'M
2. CITIZEN COMMUNICATION (Two Minutes or Less, Please)
• Tigard Area Chamber of Commerce Representative
• Citizen Communication - Sign Up Sheet
• Follow-up to Previous Citizen Communication
7:45 1'M
3. CONSENT AGENDA: (Tigard City Council and City Center Development Agency) These items are
considered to be routine and may be enacted in one motion without separate discussion. Anyone may request
that an item be removed by motion for discussion and separate action. Motion to:
3.1 Approve Council Minutes for October 23 and November 6, 2007
3.2 Approve Intergovernmental Agreement to Collect and Remit Construction Excise Tax Between the
Beaverton School District 48J and the City of Tigard
3.3 Appoint Jason Rogers, Kim Leinberger, and Brian Davies as Members and Holly Lethbridge as an
Alternate Member to the Park and Recreation Advisory Board - Resolution No. 08-01
A RESOLUTION APPOINTING JASON ROGERS, KIM LEINBERGER, AND BRIAN
DAVIES AS MEMBERS, AND APPOINTING HOLLY LETHBRIDGE AS AN ALTERNATE
MEMBER, TO THE PARK AND RECREATION ADVISORY BOARD
3.4 Approve Agreement with Oregon Department of Transportation for a Walkway/Bikeway Project to
Close Two Sidewalk Gaps Near the Hall Boulevard/Bonita Road Intersection
3.5 Local Contract Review Board:
a. Award Contract for Geographical Information System (GIS) Applications Development and
Implementation Project to GeoNorth and Authorize the City Manager to Execute the Contract
b. Approve Purchase of Geographical Information System (GIS) Professional Services from Oregon
Corrections Enterprises
• Consent Agenda - Items Removed for Separate Disarssion: Any items requested to be removed front the Consent Agenda
for separate discussion will be considered immediately after the CouncillCity Center Development Agency has voted on
those items which do not need discussion.
7:50 I'M
4. PRESENTATION OF AWARDS TO WINNING PHOTOGRAPHERS OF THE CITY OF TIGARD PHOTO
CONTEST FOR THE UPDATED COMPREHENSIVE PLAN
• Staff Report: Community Development Department
8:10 I'M
5. UPDATE ON TIGARD YOUTH ADVISORY COUNCIL (TYAC) ACTIVITIES
• Staff Report: Police Department
Recess City Council Meeting (Motion by Council)
TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - January 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 6
Convene City Center Development Agency (CCDA) Meeting: Approximately 8:30 p.m.
• Call City Center Development Agency to Order: Chair Dirksen
• Roll Call: Chair and Board Members of City Center Development Agency and City Center Advisory
Commission
9:301'M
6. JOINT MEETING: CITY CENTER DEVELOPMENT AGENCY AND CITY CENTER ADVISORY
COMMISSION AND REVIEW OF 2007 CITY CENTER ADVISORY COMMISSION ANNUAL REPORT
• Staff Report: Community Development Department
Adjourn City Center Development Agency (CCDA) Meeting (Motion by CCDA)
Reconvene City Council Meeting: Approximately 9:10 p.m.
9:10 I'M
7. PUBLIC HEARING FOR A PROPOSED LOCAL IMPROVEMENT DISTRICT (LID) IN THE TIGARD
TRIANGLE AND CONSIDERATION OF AN ORDINANCE TO FORM THE DISTRICT
The Tigard City Council on January 22, 2008, at 7:30 PM at the City of Tigard Town Hall, 13125 SW Hall
Blvd., Tigard, Oregon, will consider formation of the Tigard Triangle Local Improvement District to
construct improvements to the following streets within the City of Tigard:
• SW 69'h Avenue, between SW Dartmouth Street and SW Baylor Street
• SW Clinton Street, between SW 68`h Parkway and SW 70`h Avenue
• SW Dartmouth Street, between SW 68`h Parkway and SW 70`h Avenue (north side only)
• SW Baylor, from SW 70`h Street to just east of SW 69`h Avenue
• SW 68`h Parkway, from SW Dartmouth Street to a point approximately 50 feet north of SW Clinton Street
(west side only) and a landscaped median extending from 150 feet to 350 feet north of SW Clinton Street
• Sidewalks, ramps, curbs, signing and striping to support the proposed traffic signal at SW 68`'' and SW
Dartmouth Street.
The proposed improvements include upgrading the streets to full City street standards, including sewer, storm
drainage facilities, curbs, gutters, sidewalks, street trees, and undergrounding of any overhead utilities.
The purpose of the hearing is to receive remonstrances as required by Tigard Municipal Code, Chapter
13.04. To be considered, all written and oral remonstrances must be received by the close of the hearing.
City Council may modify the proposed boundaries or proposed local improvement.
The estimate of probable total costs of the improvements is between $2,300,000 and $2,500,000. The proposed
method of assessment shall be as follows:
Sanitary Sewer Improvements
100% of costs on an Area Basis for lots that are not currently served
Street, Private Utilities and Storm Drainage Improvements
75% of costs on an Area Basis for all properties
25% of costs on a Frontage Basis for properties not previously improved along SW 68`h Parkway.
Sidewalk, Street Trees, and Street Lighting
25% on an Area Basis
75% on a Frontage Basis
TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - January 22, 2008
Cityof Tigard • 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 6
The costs and proposed method of assessment are proposals only. The actual assessment will be based on the
actual costs and on a method of assessment to be determined only after the local improvement is completed.
Copies of the Preliminary Engineer's Report are available at City Hall, 13125 SW Hall Blvd., Tigard, Oregon
97223. Further information may be obtained from the Community Development Department by calling
503-718-2468.
a. Open the Public Hearing
b. City Attorney Statement
c. Declarations or Challenges
d. Staff Report: Community Development Department
e. Public Testimony (Remonstrances)
f. City Council Discussion
g. Close Public Hearing
h. City Council Consideration: Ordinance No. 08-01
Council Member: I move for adoption of Ordinance No. 08-01
Council Member: I second the motion
Mayor: Will the City Recorder please read the number and title of the
ordinance?
ORDINANCE NO. 08-01 - AN ORDINANCE
CONFIRMING AND RATIFYING THE RESOLUTION
OF THE CITY COUNCIL OF DECEMBER 18, 2007, AS
AMENDED WITH RESPECT TO THE BOUNDARIES OF
THE TIGARD TRIANGLE LOCAL IMPROVEMENT
DISTRICT (LID #1); DECLARING RESULTS OF THE
HEARING HELD WITH RESPECT TO THE
IMPROVEMENT; DETERMINING THE BENEFITED
PROPERTIES TO BE ASSESSED; ESTABLISHING THE
DISTRICT; AND ORDERING THE IMPROVEMENTS TO
BE MADE IN CONFORMANCE WITH PLANS AND
SPECIFICATIONS BEING PREPARED FOR THE
IMPROVEMENTS.
City Recorder:
Mayor: Is there any discussion?
Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of
Council?
City Recorder: Conducts a roll-call to record votes of City Council members.
Mayor: Ordinance No. 08-01 is adopted or has failed b a
TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - January 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 5 of 6
(unanimous, or however votes were split) vote of the Council
members present.
Note. Tie voter =failure to
pass.
9:30 PM
8. FOURTH QUARTER UPDATE OF THE PROGRESS ON 2007 CITY COUNCIL GOALS
• Staff Report: Administration Department
9:45 PM
9. ADOPT 2008 CITY COUNCIL GOALS
• Presentation of 2008 City Council Goals: Mayor Dirksen
10. COUNCIL LIAISON REPORTS
11. NON-AGENDA ITEMS
12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session
is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All
discussions are confidential and those present may disclose nothing from the Session. Representatives of the
news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
10:00 I'M
13. ADJOURNMENT
1:\Alln4\C1tny\CCA\2008\080122).duc
TIGARD CITY COUNCIL/LCRB/CCDA AGENDA - January 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 6 of 6
City of Tigard
Study Session - Agenda
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
CITY CENTER DEVELOPMENT AGENCY (CODA)
MEETING DATE/TIME: January 22,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
6:30 PM
• STUDY SESSION
➢ Joint Meeting with Committee for Citizen Involvement: Community Development Department
➢ Neighborhood Network Open House Preview: Administration Department
➢ Housing Alliance Membership: Community Development Department
➢ Administrative Items
o Updated information for tonight's meeting.
■ Agenda Item No. 2 - Chamber of Commerce President Meeks will not be present tonight.
■ Agenda Item No. 3.4 - Attached is a January 17, 2008, memorandum from Duane Roberts
regarding the changes proposed to the City-ODOT Walkway/Bikeway Project Agreement.
This memo was sent to the City Council in the January 18 newsletter. The City Recorder
has the revised agreement, which will be signed if the City Council approves this item.
■ Agenda Item No. 7 - Attached is a January 22, 2008, memorandum from Greg Berry
regarding the proposed Tigard Triangle Local Improvement District with a revised
ordinance showing the project cost estimate in Sections 4 and 5. The ordinance in the City
Council meeting packet states an earlier engineer's estimate in Sections 4 and 5
o Attached is a January 18 memorandum from Darren Wyss, Associate Planner, asking whether the
City Council would be willing to continue the first Tuesday meetings on the Comprehensive Plan.
The next needed first Tuesday public hearing would be in May at the earliest if the Council
direction is to continue with the extra meetings dedicated to the update of the Comprehensive Plan.
(Note: The Budget Committee schedule is planned for the following Monday evenings: April 28, May S, 12 with
5119 scheduled for the "if needed meeting.')
• EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is
called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions
are confidential and those present may disclose nothing from the Session. Representatives of the news media
are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or making any final
decision. Executive Sessions are closed to the public.
TIGARD CITY COUNCIL STUDY SESSION AGENDA - Januar1 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 1
Agenda Item No.
Meeting of 22, a0j
City of Tigard
Tigard Business Meeting - Minutes
TIGARD CITY COUNCIL
LOCAL CONTRACT REVIEW BOARD (LCRB)
CITY CENTER DEVELOPMENT AGENCY (CCDA)
MEETING DATE /TIME: January 22,2008/6:30 p.m. Study Session and 7:30 p.m. Business Meeting
MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223
Mayor Dirksen called the meeting to order at 6:30 p.m.
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Staff Present: Assistant City Manager Newton; Building Official Blalock, Community Development
Director Coffee, Associate Planner Roberts, City Attorney Ramis, City Recorder Wheatley
Track 1
• STUDY SESSION
➢ Joint Meeting with Committee for Citizen Involvement: Community Development Department
Committee for Citizen Involvement Members Present: Basil Christopher, Chair; Myrna Boyce, Rex Caffall,
Bev Froude, and Paul Whitney
Associate Planner Roberts introduced the agenda item, which is the Committee for Citizen Involvement's
annual joint meeting with the City Council.
During the past year, the Committee for Citizen Involvement devoted the majority of its time to the
Comprehensive Plan Citizen Involvement Program and the development of the new Neighborhood Program.
Associate Planner Roberts advised that the committee membership was expanded and additional Committee
for Citizen Involvement members have been named; there are now 13 people serving on the Committee.
The Committee for Citizen Involvement will meet on February 20, 2008 to set goals and establish a work
program. Mayor Dirksen is the liaison to the Committee and will attend the February 20`h meeting.
TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - Janua 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 22
Councilor Wilson referred to the 2008 Council goals, which includes a goal to promote and honor good
citizenship in Tigard. The Council would like to see citizens get more actively involved so the City will continue
to have good leadership. Assistant City Manager Newton said staff thought it would be a good idea if the
Committee for Citizen Involvement assists with the citizenship promotion goal.
Councilor Sherwood advised that the City Council also plans to support reinstatement of the Fanno Creek
Conference, which is an event where citizens can debate and weigh-in on selected community issues.
Committee member Froude had participated in the Fanno Creek Conference. She added that she was
concerned about citizen participation when she reviewed the responses in the recent citizen survey. Councilor
Wilson added that the City Council would like the Fanno Creek Conference to be held mid-year to help
generate ideas for Council goals for the coming year.
Mayor Dirksen shared how he thought the CCI could help the City. He noted the CCI has been asked to
coordinate the Neighborhood Program. Mayor Dirksen said he anticipates the CCI will be asked to help with
citizen involvement activities as needs arise. Mayor Dirksen asked that if the CCI comes up with ideas or issues
for the City Council to consider, to please do that as well.
Councilor Buchner noted the City Council meets periodically with the City's boards and committees. The
Committee for Citizen Involvement covers a wide spectrum of interests so perhaps the CCI could be doing its
planning in the summertime so the Committee's advice is ready for the City Council in the fall ahead of
everyone else. This way, the information could be shared with subject-specific committees.
Councilor Sherwood commented on the Council's Fifth Tuesday meetings and people do attend, but it's
primarily a forum for complaints. Once in awhile there are suggestions for solutions, which is why the Fanno
Creek Conference would be set up in such a way so that people would work on solutions to problems and,
perhaps, offer ideas that no one else has thought of.
Chair Christopher agreed that goals should be set for the Committee for the coming year. He noted one of his
concerns regarding notice to neighborhoods for construction projects. He suggested notification be sent to the
neighborhood if there is a long-term construction project that will need road closures or detours. He referred
to problems he experienced when construction occurred in his neighborhood. For issues such as the one he
just described, Chair Christopher said it might be best to meet with a department to work on a solution rather
than to bring it to the City Council. He noted he wasn't sure of the interface on situations such as this.
Assistant City Manager Newton said she thought this is a good example of how the neighborhood network
could send an issue to the CCI. If the issue is not a policy change needing City Council consideration, then this
is the type of item that could be posted on the neighborhood web page and/or published in the Cityscape on a
page devoted to neighborhood news.
Chair Christopher commented that there are likely policies in place regarding construction activities. Associate
Planner Roberts agreed; however, the conditions of development might be ambiguous and, for example, might
not specify requirements for private development to issue notifications for construction activity. Chair
Christopher noted that in the next four to six months the Committee for Citizen Involvement will be discussing
and working to resolve this issue. He said he would like to make the City Council aware of these types of issues
even if the primary work will be with a department. Chair Christopher said he believed there would be
compliance if private developers had the notification expectations spelled out accompanied by what would
happen if they do not follow the requirements.
Mayor Dirksen advised Chair Christopher that the City Council receives the minutes of all of the board and
committee meetings. Because there are numerous groups, the Council liaisons will focus in more detail on the
TIGARD CITY COUNCIL/LCRB/CCDA MINUTES - January 22, 2008
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 22
committees to which they have been assigned. If an issue arises, the Mayor encouraged Chair Christopher to
contact him to let him know.
Track 2
Neighborhood Network Open House Preview
Assistant City Manager Newton reported that the kick off for the Neighborhood Program will be February 2,
11 a.m. to 4 p.m. She said she has been working with the Committee for Citizen Involvement on this for the
last 18 months. The Committee for Citizen Involvement will be City's committee that will oversee the program
in general, so if there are issues with programs, neighbors will have a group to go to if changes are needed.
Assistant City Manager Newton described the different methods used to send out notice for this kick-off
meeting and described some of the activities planned. She referred to information packets, stations explaining
each element of the program: the live websites (two are now up and going), CERT Training, neighborhood land
use meetings, neighborhood trail program, and National Night Out. Maps will be available so people can locate
their neighborhood area for the program. Sign up sheets will be available for those who are interested in
participating. The next step will be for the Committee for Citizen Involvement to work on a grant program and
a steering committee. Staff will be available to assist those who attend.
Assistant City Manager Newton advised she is working on getting someone at the kick off meeting from the
schools. There is interest from the PSO's about how they could access this program to help promote some of
the school activities.
➢ Housing Alliance Membership
Associate Planner Roberts presented information on this agenda item. The question before the City Council
was, "Should Tigard Join the Oregon Housing Alliance organization?" Councilor Sherwood noted her support
for this, which will be one way to try to get some funding for affordable housing from the legislature. Tigard is
ahead of other cities in the County with regard to supporting affordable housing. Beaverton also has
implemented some programs for affordable housing. Mayor Dirksen noted Lake Oswego adopted a resolution
which focused on support for affordable housing.
There was discussion on the recent failure to implement a funding mechanism for affordable housing with a fee
being applied to recorded documents ($1 per document). This appeared to have legislative support; however, at
the "last minute" the proposal failed - three votes short. The concern was that this was a "tax" and not a
"recording fee."
Councilor Sherwood advised she has heard this matter will not be a topic at the special February legislative
session. Affordable housing issues are of concern nationwide with funding diminishing each year.
Associate Planner Roberts noted other jurisdictions that are members of the Housing Alliance: Wilsonville,
Beaverton, and Washington County.
Councilor Wilson noted a concern that this was a lobbying group and there might be a perception that the City
would be advocating everything the Alliance advocated. Council discussed the other organizations the City
belongs to that also have a lobbying function: i.e., League of Oregon Cities and Westside Economic Alliance.
Councilor Sherwood noted that many affordable housing non-profit associations belong to the Housing
Alliance: i.e., Community Partners for Affordable Housing, Tualatin Valley Housing project, etc. The City
supports these non-profit organizations. Councilor Sherwood said that if Tigard's name is shown along with
the other members of the Alliance, this would help. Mayor Dirksen said that Councilor Wilson made a good
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point and the City needs to be clear that Tigard's support of this is conditional and may be withdrawn if it takes
a turn that the City does not support.
Councilor Sherwood advised that as a member of the Alliance, we would be receiving a lot of timely
information about events coming up to alert us when letters need to be written for support. Associate Planner
Roberts also noted that members vote on the Alliance's agenda.
Councilor Sherwood described the history of affordable housing funding at the state level. Funds were used
that were earmarked for affordable housing when there was an overall state funding shortfall and those funds
were never repaid. The document recording fee was anticipated to raise $2-3 million per year and would have
been made available to fund affordable housing grants. After discussion, it was decided that Associate Planner
Roberts would invite a member from the Housing Alliance to speak to the Council about the mission of the
Alliance before the City Council decides whether to become a member.
Administrative Items
o Updated information for tonight's meeting:
• Agenda Item No. 2 - Chamber of Commerce President Meeks will not be present tonight.
■ Agenda Item No. 3.4 - Council members received a January 17, 2008, memorandum from Duane
Roberts regarding the changes proposed to the City-ODOT Walkway/Bikeway Project Agreement.
This memo was sent to the City Council in the January 18 newsletter. Assistant City Manager
Newton advised that the City Recorder has the revised agreement, which will be signed if the City
Council approves this item.
■ Agenda Item No. 7 - City Council received a January 22, 2008, memorandum from Greg Berry
regarding the proposed Tigard Triangle Local Improvement District with a revised ordinance
showing the project cost estimate in Sections 4 and 5. The ordinance in the City Council meeting
packet states an earlier engineer's estimate in Sections 4 and 5.
o City Council received a January 18, 2008, memorandum from Darren Wyss, Associate Planner,
asking whether the City Council would be willing to continue the first Tuesday meetings on the
Comprehensive Plan. The next needed first Tuesday public hearing would be in May at the earliest.
Council discussed their upcoming meeting schedule and indicated a general willingness to meet
on the Comprehensive Plan as needed.
o Councilor Buehner noted that, several months ago, she had suggested joint work workshops with
the City Council and Planning Commission, which might make it more efficient. Community
Development Director Coffee noted the format required for workshops, public hearings and
Planning Commission recommendations on the Comprehensive Plan update proposals. It might
be possible to combine some of these meetings and staff would keep this in mind for scheduling in
the future. Councilor Buehner noted, as an example, she would like to sit down with the Planning
Commission to hear the discussion on the tree code. There was brief discussion about the tree
code and how it is working and whether people might cut down trees under the "threat" of a tree
code. Community Development Director Coffee noted this will be a complicated policy debate.
Developers and environmentalists agree that the tree code Tigard now has is not working.
Study Session recessed: 7:26 p.m.
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1. BUSINESS MEETING
1.1 Mayor Dirksen called the City Council, Local Contract Review Board, and City Center Development
Agency to order at 7:32 p.m.
1.2 Roll Call
Name Present Absent
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
7:34:55 PM
2. CITIZEN COMMUNICATION
• Citizen Communication: No one signed in to speak.
7:35:21 PM
• Follow-up to Previous Citizen Communication: None
> Mayor Dirksen recognized that there were several teens in the audience from Tigard High School for Senior
Seminar. He welcomed the students and encouraged them to think of questions they might like to ask at the
end of the meeting.
7:36:00 PM
3. CONSENT AGENDA: Mayor Dirksen reviewed the following:
3.1 Approve Council Minutes for October 23 and November 6, 2007
3.2 Approve Intergovernmental Agreement to Collect and Remit Construction Excise Tax Between the
Beaverton School District 48J and the City of Tigard
3.3 Appoint Jason Rogers, Kim Leinberger, and Brian Davies as Members and Holly Lethbridge as an
Alternate Member to the Park and Recreation Advisory Board - Resolution No. 08-01
A RESOLUTION APPOINTING JASON ROGERS, KIM LEINBERGER, AND BRIAN
DAVIES AS MEMBERS, AND APPOINTING HOLLY LETHBRIDGE AS AN ALTERNATE
MEMBER, TO THE PARK AND RECREATION ADVISORY BOARD
3.4 Approve Agreement with Oregon Department of Transportation for a Walkway/Bikeway Project to
Close Two Sidewalk Gaps Near the Hall Boulevard/Bonita Road Intersection
3.5 Local Contract Review Board:
a. Award Contract for Geographical Information System (GIS) Applications Development and
Implementation Project to GeoNorth and Authorize the City Manager to Execute the Contract
b. Approve Purchase of Geographical Information System (GIS) Professional Services from Oregon
Corrections Enterprises
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Motion by Councilor Wilson, seconded by Councilor Sherwood, to approve the Consent Agenda.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Buehner Yes
Councilor Wilson Yes
Councilor Sherwood Yes
7:38:0213M
4. PRESENTATION OF AWARDS TO WINNING PHOTOGRAPHERS OF THE CITY OF TIGARD PHOTO
CONTEST FOR THE UPDATED COMPREHENSIVE PLAN
Assistant Planner Daniels reviewed this agenda item and a PowerPoint slide presentation.
Council's direction to update the Comprehensive Plan stressed the importance of garnering citizen input and
participation. The Comprehensive Plan Photo Contest is one of the additional ways staff has sought this citizen
participation. The images reflect the photo contest theme, "Tigard... A place to call home." The photos
collected in the contest will be used and credited in the Comprehensive Plan, with the overall winner featured
on the front cover.
The contest ran from the end of August to November 1, 2007. Entries were received from 14 photographers,
40 photographs in total. The Photo Contest Category winners are as follows:
Category Winning photo and photographer
• Places: "Carriage House in Autumn" by Dan Quello
■ Wildlife/Pets: "Friendly Deer" by Zen Dutson
• History: "Tigard House" by Paul August
■ People: "Lawn Bowling" by Kirsten Carnese
• Landscape: "Fall Color" by Kim Brun
In an effort to expand the participation to the broader community, online voting for the top winner was
available from December 10, 2007 to January 4, 2008. Using "Survey Monkey" to collect responses, 714 votes
were received.
The Tigard community has voted, and the winner for the cover of the Comprehensive Plan document cover
was Paul August for his photograph of the Tigard House.
7:42:19 PM
Certificates were prepared for each of the category winners. Paul August and Zen Dutson were present to
receive their certificates and the thanks from the Mayor for the beautiful photographs.
Mayor Dirksen noted the Council was thinking about making this an annual event.
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7:44:04 PM
5. UPDATE ON TIGARD YOUTH ADVISORY COUNCIL (TYAC) ACTIVITIES
Police Department Youth Program Services Coordinator Huiras introduced the Tigard Youth Advisory
Council for an update on accomplishments in 2007 and to advise Council of activities planned for 2008.
Tigard Youth Advisory Council President Rob Williams presented information on the back ground of the
TYAC, which was formed in 2003 under the directive of the late Mayor Griffith. Their mission is: Empower,
in prove, and connect the liver of Tigard'syouth. A copy of the PowerPoint slides shown to the City Council and
audience is on file in the City Recorder's office. At this time, there are 15 TYAC members with room for a
total of 30 members. TYAC is the official advisory body to the City Council on youth issues.
City Council received an overview of the projects worked on during the past year and those planned for this
year from Alexander Carsh, Narinthoun Luangrath and Mackenzie Lebrun:
• Tigard was selected as one of the 100 Best Communities for Youth in the nation because of its low drop-
out rate and the involvement of the youth in the community. Alexander Carsh went to Washington DC to
receive the award for Tigard.
• Halloween Rooms - an event planned for Tigard-area children.
• Tree Lighting Ceremony - participated with a craft booth at the event.
• Joint Meeting with the Tualatin Youth Advisory Council - Tualatin decided to help publicize the TYAC
blanket drive. Also discussed were issues that Tigard and Tualatin could work together to present a better,
more positive outlook on the youth in the community. Mayor Dirksen noted he was glad the TYAC
decided to meet with Tualatin and added that the Tigard City Council meets regularly with the Tualatin City
Council as well as the School Board. It is beneficial to discuss issues that are of interest to everyone.
Councilor Buehner pointed out that some of Tigard's residents attend Tualatin High School.
• The TYAC is currently sponsoring a blanket drive which will end on February 15, 2008. These blankets
will be delivered to the Community "Caring Closet" to help those less fortunate in the community.
• Bicycle Safety and Wellness Fair will be held in May 2008. TYAC recently received a grant from the
Commission of Children and Families for $1000 to fund this project. This will be an opportunity for the
community's youth to learn about bicycle safety, which will also be a fun event at Cook Park with several
activities planned. The Police Department will also have staff there to give safety tips. Refreshments will
be served, too.
• Family Movie Nights - these events are free and held at the Tigard Library for the younger children.
TYAC members volunteer to attend these events and help distribute refreshments and interact with the
children. There were 150 attendees at the last movie night.
7:54:59 PM
TYAC President Williams gave contact information for TYAC and advised new members are welcome from
the Tigard service area. Membership applications are reviewed by the City Council.
7:55:41 PM
Councilor Sherwood thanked TYAC for all the work they are doing in the community and for the example
being set for other youth, especially the younger children.
7:55:54 PM
Mayor Dirksen noted that one of the City Council goals is to become better engaged with youth in the
community. If there are ways that the TYAC or members of the School District could think of for the Council
to connect with teens at the high schools or the middle schools, Council would appreciate hearing those for
consideration.
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TYAC President Williams recalled that Mayor Dirksen attended the Youth Summit Workshop last year. This
event will be conducted again this year in conjunction with the TuYAC. He said this is a good way for people
meet the Mayor and ask him and members of City Council questions. He extended an invitation for the Mayor
and City Council to attend the TYAC meetings. President Williams said that when there are issues of
importance to the Mayor and City Council for which input is needed, TYAC would be glad to provide that. In
addition, TYAC members would like to begin attending City Council meetings when possible; they are working
on implementing a rotating schedule so a TYAC member can attend City Council meetings as an ex-officio
member to the City Council, if the Mayor and Council was willing to do this. Mayor Dirksen said "you are
always welcome."
Councilor Buehner advised that one of the issues under discussion at City Council was how to do better
outreach and make our young people feel that they are part of the process and feel comfortable asking a
question. She said one of the thoughts that she had was to have a City Council members speak at a high school
civics classes. President Williams responded that he attends Jesuit High School and said he thought that this
was a good idea. He added that often teens do not know what the City Council does or who the City Council
members are; additional participation will help to make people realize that this is something that is important
and impacts their lives.
Recess City Council Meeting (Motion by Council)
7:58:22 PM
• Mayor Dirksen recessed the Tigard City Council meeting and announced they would reconvene as the City
Center Development Agency.
• Roll Call:
Naive Present Absent
Chair Dirksen ✓
Director Sherwood ✓
Director Buehner ✓
Director Wilson ✓
Director Woodruff ✓
6. JOINT MEETING: CITY CENTER DEVELOPMENT AGENCY AND CITY CENTER ADVISORY
COMMISSION AND REVIEW OF 2007 CITY CENTER ADVISORY COMMISSION ANNUAL
REPORT
City Center Advisory Commission members present: Chair Ellis Gaut; Commissioners: Barkley, Craghead
(alternate), Lilly, Shearer, and Hughes.
Chair Ellis Gaut presented the annual report. Highlights are as follows:
o During 2007, the CCAC worked mostly from the original work program. The most overriding of the
projects was the Master Plan for the Fanno Creek Park and Public Plaza. Former CCAC Chair Switzer
was also the Chair of the Steering Committee. Chair Ellis Gaut was also available to the Steering
Committee as the second member from the CCAC. The Steering Committee took the lead in the
investigative portion of the process and the CCAC stayed very involved. There were numerous
briefings to the CCAC on the Steering Committee activities resulting in the final recommendation from
the CCAC to the CCDA and the City Council to adopt the Master Plan.
o Time was spent earlier in 2007 on the Burnham Street reconstruction project, which is a green street
project.
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o The majority of public comments have been enthusiastic about the green theme and sustainability as an
overarching goal for the City.
o Form based codes were explored as it pertains to the new downtown and potentially for use in other
areas such as the Tigard Triangle. A joint committee was formed with the Planning Commission to
explore form based codes; preliminary sketches and samples have been forwarded to the CCAC.
o CCAC received a presentation on affordable housing, an important component of downtown
redevelopment. The CCAC hopes to have more engagement and deepening levels of detail on this
topic in 2008.
o A lot of public comment was received on the Burnham Street project. Initially, a roundabout structure
was recommended for Burnham Street as a part of the design; however, there were a number of
property owners who were directly affected by the structure. Ultimately, the CCAC recommended to
not proceeding with the roundabout. Perhaps, this could be revisited at a later time; but, because many
of the business and property owners near this location are planning to stay in the downtown, it is
important to honor the needs that they expressed.
o The CCAC has struggled with not being up to full membership of the Commission. She noted
appreciation for the two new members recently appointed. An additional two members are needed, so
the CCAC would like to know how it could be helpful in the recruitment process.
o One of the items debated was the question of funding of the Downtown Park and Plaza, which was
looked at last year prior to the City's budget process. The budget was recommended by the CCAC with
two exceptions: The first exception was the removal of the roundabout from the Burnham project; the
other was that the System Development Charge's would be paid in the amount in proportion to the
percentage of City expenditures when land acquisitions occur. This would mean that acquisition of
future parks would not be jeopardized. CCAC felt it was important not to "drain the bank account."
o The CCAC was instrumental in getting the MTIP grant for $2.5 million for the Main Street retrofit.
Metro, during the hearings, was very interested in what Tigard is doing in the downtown.
o The CCAC members are now setting their own agenda by reviewing the work plan to set priorities for
meetings. Chair Ellis Gaut complimented the Tigard staff members who have assisted the CCAC:
Community Development Director Coffee, Senior Planner Nachbar, and Associate Planner Farrelly.
o The CCAC always makes time available on its agenda for public comment.
o The CCAC would like to take advantage of additional training opportunities and, if possible, they would
like to have some kind of professional membership to give them access to publications to be more self-
educating about the processes that they are dealing with. As an example, the Urban Land Institute is an
organization that the CCAC has interest an interest in joining for their magazine and access to online
training.
o CCAC invites the City Council members to attend their meetings. President Ellis Gaut thanked
Councilor Sherwood for attending its meeting last month.
o President Ellis Gaut referred to the list of resolutions adopted last year by the CCAC.
o In 2008, the CCAC will be looking at strategy for implementation in conjunction with the Leland report
recommendations.
o The CCAC will be looking at a more detailed design for Main Street.
o The CCAC might consider discussions about possible bylaw amendments to determine if it makes
sense to implement a succession strategy for chairs and vice chairs.
Director Sherwood said she would try to attend meetings quarterly.
Director Wilson said, "This is the year ...that improvements go in the ground ...That's exciting because
everything until now has been on paper and this is what we have all waited for. We actually delayed the
Burnham improvements, because they weren't ready, and now we are going to get a lot better Burnham Street."
Director Wilson referred to the Leland consultants recommendations about which projects should be done
first.
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Director Buchner referred to her service on the CCAC before becoming a City Council member and advised
that it is exciting to see things that have been worked on for a long time coming to fruition.
Chair Dirksen agreed that it is exciting to start with a blank piece of paper, developing a plan and then finally
see something being built in the "real world."
Chair Dirksen mentioned, as a follow up to Director Wilson's comments above, that Director Woodruff had
asked the Leland consultants to give a recommendation on what the first $500,000 should be spent on. Council
just received a thoughtful response from the consultants. The CCAC has not yet seen this response. After the
CCAC reviews, Chair Dirksen said he would like to hear the CCAC members' reactions to these
recommendations.
8:17:13 PM
Chair Ellis Gaut asked the City Council what sort of supplemental things would work for the CCDA. Would
the CCDA like to hear from a CCAC member during public comment time at City Council meetings or should
some other mechanism be set up. She said she wasn't requesting an answer to these questions right now, but
the CCAC is very interested in having more opportunities to touch base with the CCDA.
Director Sherwood reported that the City Council met earlier this evening with the Committee for Citizen
Involvement. One of the reasons the City Council doesn't attend board and committee meetings all of the time
is sometimes a committee will look to the Council member as decisions are being made. The City Council
would rather have the Committee make the decisions without it being driven by the City Council (aka CCDA).
Director Sherwood said because the board and committee members represent the community , ideas will be
more original without City Council influence. City Council receives board and committee minutes each month.
One idea Director Sherwood suggested is that, as the Council/CCDA Liaison to the CCAC, she could meet
with President Ellis Gaut on a regular basis. President Ellis Gaut was receptive to meeting with Director
Sherwood and added that the CCAC is looking for feedback on what the CCDA members think about CCAC
recommendations various issues.
Director Sherwood noted she appreciates it when a CCAC member shares ideas with the CCDA on particular
topics. She added that the City Council has followed almost all the recommendations forwarded to the CCDA
by the CCAC.
8:20:26 PM
Director Buchner said when she served on the CCAC, she made a recommendation that the CCAC meet once
a quarter at a CCDA workshop meeting. There was discussion on this proposal with the City Council
members agreeing that as items come up the CCAC will request to be placed on a CCDA workshop agenda.
To help with scheduling, the CCAC will endeavor to schedule such a meeting at least a month in advance.
CCAC will work with its staff liaisons to schedule this joint meeting with the CCDA.
8:22:28 PM
President Ellis Gaut referred again to the Leland report, which suggested that the City take the initiative in
engendering the creation of a broadly represented downtown business community. She asked how the CCDA
felt about this suggestion. Director Sherwood said this is one of the things on the "do first" list from the
consultants. Chair Dirksen added that the CCDA has not had a chance to discuss this idea. Director Buchner
suggested this could be one of the issues addressed the next time the CCDA meets with the CCAC.
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8:23:41 PM
Chair Dirksen noted there needs to be discussion on the "short list" from the consultants about how to
proceed.
Adjourn City Center Development Agency (CCDA) Meeting (Motion by CCDA)
8:24:14 PM
Motion by Director Sherwood, seconded by Director Wilson, to adjourn the CCDA meeting.
The motion was approved by a unanimous vote of City Center Development Agency members present.
Chair Dirksen Yes
Director Buchner Yes
Director Wilson Yes
Director Sherwood Yes
Reconvened City Council Meeting: 8:24:43 PM
8:25:23 PM
7. PUBLIC HEARING FOR A PROPOSED LOCAL IMPROVEMENT DISTRICT (LID) IN THE
TIGARD TRIANGLE AND CONSIDERATION OF AN ORDINANCE TO FORM THE DISTRICT
The text of the notice for this hearing follows:
The Tigard City Council on Tanuaa 22, 2008, at 7:30 PM at the City of Tigard Town Nall, 13125 SlY> Hall Blvd.,
Tigard, Ore gon, considered formation of the Tigard Triangle Local Improvement District to construct improvements to the
following streets within the City of Tigard.-
• SW169b Avenue, between SWI Dartmouth Street and SW Baylor Street
• SW1 Clinton Street, between SW168'' Parkway and SW170" Avenue
• SW1 Dartmouth Street, between SW 68'x' Parkway and SW170" Avenue (north side only)
• SIYI Baylor, from SW1 70" Street to just east ofSW169' Avenue
• S1Y16e Parkway, from SlY> Dartmouth Street to a point apprvNzmately 50 feet north of SIYI Clinton Street (west side only)
and a landscaped median extending from 130 feet to 330 feet north of SW1 Clinton Street
• Sidewalk; ramps, curbs, signing and striping to support the proposed traffic signal at S1Y16e and SIYI Dartmouth Street.
The pro
posed improvements include upgrading the streets to full City street standards, including sewer, storm drainage facilities,
curbs, gutters, sidewalks, street trees, and undergrounding of any overhead utilities
The purpose of the hearing is to receive remonstrances as required by Tigard Municipal Code, Chapter 13.04. To be
considered, all written and oral remonstrances must be received by the close of the hearing.
City Council may mod the proposed boundaries or proposed local improvement.
The estimate of probable total costs of'the improvements is between ,$2,300,000 and ,$2,500,000. The proposed method of
assessment shall be as follows:
Sanitary Sewer Improvements
100% of costs on an Area Basis for lots that are not currently served
Street, Private Utilities and Storm Drainage Improvements
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75% of costs on an Area Bans for all pmperties
25% of costs on a Frontage Bans forpnperties notpreviously improved along SWI 6e Parkway.
Sidewalk, Street Trees, and Street Lighting
25% on an Area Basis
75% on a .Frontage Basis
The costs and proposed method of assessment areproposals only. The actual assessment will be based on the actual costs and on a
method of assessment to be determined only after the local improvement is completed.
Copies of the Preliminary Engineer's Report are available at City Hall, 13125 SWI Hall Blvd., Tigard, Oregon 97223.
.Further information may be obtained from the Community Development Department by calling 503-718-2468.
8:25:49 PM
a. Mayor Dirksen opened the public hearing.
b. Mayor Dirksen asked for declarations of conflicts of interest; there were none. There were no challenges
from the audience regarding the authority of the City Council to hear this item.
c. City Engineer Duenas presented the Staff Report. A copy of the PowerPoint presentation is on file in the
City Recorder's office. This presentation outlines the highlights of the staff report.
d. Council questions:
Mayor Dirksen noted that the City Council received a memo tonight that included a revised proposed
ordinance and one of the modifications was the project cost estimate. What is the comparison between the
new and old figure? City Engineer Duenas advised that the old figure was a little over $2.2 million and new
figure is $2.4 million. There was an increase in the scope of the project. The information that went out in
the notices was the correct information.
d. Public Testimony
Proponents
Tim Roth, advised his business address is 12600 SW 72"`' Avenue, Tigard, Oregon and he also owns
property within the proposed LID Boundary. He said he was in favor of the LID and advised he also
participated in the previous LID in the Triangle. He said he was pleased with the outcome and how the
City handled the previous LID. He said he was first informed of the intent of the City to form this LID on
July 24, 2006. The only other correspondence he had received was this recent one, January 9, 2007, which
provided notice of this public hearing. He said he was not able to attend the initial meeting so he would like
to ask questions about the design and the boundary of the LID.
Mr. Roth referred to the notice statement, which reads:
o SIYI 68'x' Parkway, firm SIYI Dartmouth Street to a point approximately 50 feet north of SWI Clinton Street (west
ride only) and a landscaped median extending from 150 feet to 350 feet north of SW Clinton Street
He said the median along 68`" Parkway was a design standard in the Tigard Triangle at the initial approval
about 14 years ago. He asked why the median is now being incorporated in the LID. He asked why the
median wasn't a condition of approval when Pacific Northwest Properties developed the property east of
68`h (Tigard Commons). Mr. Roth said he has other property that fronts on major and minor collectors
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within the Tigard Triangle and the design standards for those streets include that he is to design a median.
He challenged that the median cost is to be shared by several properties. If this is allowed, then he should
also be able to share the cost of his median among multiple properties.
Mr. Roth said he also questions a parcel that is located between 69`h and 70`h that fronts on Dartmouth,
which is owned by Dartmouth Townhouse, LLC. They own some property that fronts on 69`' and there
have been improvements along that frontage. The frontage improvement is not part of this LID equation;
yet, the property along Dartmouth is. He referred to the responsibility of the property owner to pay for
improvements for frontage including street improvements.
8:36:39 PM
Mr. Roth said he believed that the intent of the LID would be to enhance a full-street improvement as
opposed to only a half street that would be ultimately be required when developed later. A full-street
enhancement would bring benefit to all property owners. He questioned why a full Baylor Street
improvement was not considered, rather than piecemeal this street.
Mr. Roth reiterated that he is not in opposition to the LID; however he questioned some of the reasoning
as to why the lines are drawn where they are, why some properties are included, and why some
improvements outside are included in the LID. He would like to be able to review the methodology by
which the assessments are assigned.
Mayor Dirksen noted that Mr. Roth's issues are technical in nature. He asked City Engineer Duenas to
respond to Mr. Roth. City Engineer Duenas said that part of the decision was to determine how far to go
with the LID and how many properties were to be involved. Properties north of Baylor are not developing
at this point, so it was decided that it makes sense to include half of the street, but wait for development to
occur on the north side before the other half is done. City Engineer Duenas explained some of the
properties are residential and are not redeveloping at this time and, if they were to be included, the new
street would be right next to the home. Adding more properties for people who are not developing would
likely increase the number of remonstrances. To be successful, an LID should be supported by the
properties that are benefiting. Later when the rest of the properties decide to develop, they could either
form an LID or make the improvements as required by the Development Code. City Engineer Duenas
said it is a judgment call, which is also based on terrain. Part of the issue relates to what kinds of
improvements need to be done and the impacts on the surrounding properties. The boundary was pulled
back to assure it would be a successful project and one that could be completed quickly to avoid weather
and terrain problems. There is a lot of hard rock in this area and some of the sewer improvements that are
planned are dictated by how deep the sewer lines are. City Engineer Duenas advised that Dave Larsen was
present to answer any technical questions.
Mayor Dirksen recalled that City Council asked why the piece of property that had town homes was
excluded and it was because, as a previous condition of development, they already did their improvements.
City Engineer Duenas confirmed that the Mayor's recollection was correct. In additional discussion, it was
clarified that the property with the town homes did the half street improvements on 69`h Avenue. The
property was included because of the fiill improvements needed for Dartmouth.
Mayor Dirksen commented about the City's sensitivity of impacting residential properties and an LID
would have a detrimental financial impact on them. The City attempts to create boundaries so that the only
people involved in the LID are those who will benefit from the improvements. This is why you end up
with some half-street improvements while other areas are excluded.
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Councilor Buchner recalled a discussion about some properties on 70th Street and if the full improvement is
done now, it would have taken out entire front yards and the garages of some of the residences.
Mr. Roth said he had no argument with SW 70th Street. When they were actively doing the 69" LID in
1984, there were a couple of property owners that were detrimentally affected and he sympathized with that
situation. If there is any way that the City can make it happen, then the true benefit of developing the full
street at Baylor up to 68" would enhance the whole corridor as opposed to a piecemeal approach. He
reiterated he questioned the inclusion of the median on 68'h at this late date.
8:45:25 PM
Councilor Buchner said the Code changed, which is why the median was included.
Councilor Buchner asked about the Smith property on the corner of 68th and Baylor. Mr. Larsen said it was
his recollection that there is a significant grade difference. The frontage along the south side of Baylor is
already unproved. The Smith property is already improved. Councilor Buchner asked that with the
connectivity code we have, why is there a cul de sac there? City Engineer Duenas advised there is a
substantial grade difference and the whole street would have to be redone.
8:48:52 PM
In response to an inquiry from Mayor Dirksen, Mr. Roth said his questions were not completely answered.
He said he would like to be notified as the process evolves and be placed on the mailing list. He said he
certainly would like an opportunity to look at the methodology used to establish the assessment values on
the properties. Mayor Dirksen suggested that Mr. Roth contact City Engineer Duenas to review the
assessment information.
8:49:50 PM
Greg Specht, 15325 SW Beaverton Creek Court, Beaverton, Oregon spoke in favor of the proposed
ordinance. He said that they have been before the City of Tigard for about two years discussing this LID.
They have worked extensively with City staff and retained Group MacKenzie through the City to do the
feasibility studies.
Mr. Specht gave some background. Specht Development, about 10 years ago, came before the City of
Tigard and asked for creation of an LID that extended south from Dartmouth along 69th Street. This LID
created a substantial amount of improvements for the Specht property as well as many other properties in
the area. The end result of the development that occurred demonstrates merit for the community. The
LID before the City Council now is one that "we have spent a fair amount of time worrying over." The
Specht property encompasses about four acres and their intention is to build a 70,000 square foot Class A
office building on the corner of 68th and Dartmouth as you come off the freeway. Specht has been through
the City for design review ; they negotiated with the City for quite some time and received conditions of
approval. The creation of the LID is the next step in the evolution of the project. Mr. Specht asked that
the City Council cast a vote in favor in creation of the LID.
Opponents
John Coon and Mary Olsen, property owners on the corner of 69`h and Baylor, 6940 SW Baylor, Tigard,
Oregon. The property is shown as 1800; however, it is two lots -1800 and 1900. He referred to earlier
testimony and statements about not doing improvements until there was value to the residents. He said
that "right now, we don't really see the benefit of a half-street improvement along Baylor." He said they do
not have a commercial interest that will be served in any way by those improvements; in fact, the cost to
them (more than $185,000) is equal to the value of the property that they purchased. This would make it
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untenable for them to stay there. There is no commercial development on that block. It would make sense
to wait and make a whole street improvement when the rest of the area to the north "goes commercial."
To make that a half-street improvement at this point will cause safety problems, the street is off center, and
they will lose parking spaces. This would put a terrible strain on their ability to maintain that area and
provides them with no benefits at this time.
Mary Olsen read a letter into the record. A copy of this January 22, 2008, letter (opposing the LID) from
Mary Olsen and John Coon is on file in the City Recorder's office
In response to a question from Councilor Buehner, Ms. Olsen advised the home is a rental property.
Councilor Buehner said it was her understanding that there is significant development planned on 69`h and
asked if she was misinformed. Mr. Coon and Ms. Olsen said they are talking about Baylor Street. There is
property behind theirs on 69`h that has been clear-cut. Initially this property was to have been a parking lot.
It is Ms. Olsen's understanding that this site will be undeveloped and there will be a multi-level parking
structure across the street. Mr. Coon said their main point is why there is to be a half-street improvement
on Baylor when this area is not going to be commercially developed. Their section of 69'h has no plans to
be developed.
City Engineer Duenas responded that they saw an opportunity to make the connection between 69`h and
70`h. Although 70`h is not going to develop right now, the potential is there and Specht Development has
also indicated that if there is development on the east side 70`h, they will participate in doing this
development.
Mr. Coon said they received no notice of the December 18`h City Council meeting and decision. They did
receive notice of tonight's meeting. This was their first notice informing them of this proposal. In
response to Mayor Dirksen, City Engineer Duenas said the notice for this meeting was required by
ordinance for the public hearing. The meeting on December 18, was to present the preliminary engineer's
report to the City Council and for the City Council to ask questions and then decide whether to conduct a
public hearing. Mayor Dirksen asked that when an LID is being contemplated and a map is drawn, he
would assume that all the people within the area are notified before this point. City Engineer Duenas said
there was a neighborhood meeting some time ago when the LID was first brought up. At that time, the
boundaries included 70`h; there has been a change in that the boundaries have been pulled back. The
meeting was held early-on to receive input from the property owners. When properties were included to
the north, there was input from the neighborhood meeting, which caused the City to pull back the
boundaries. Most of the properties in this area will not be developing. This meeting was held July 24, 2006
to discuss the proposed LID with the property owners. This project was included in the Capital
Improvement Program for a year and then Specht requested time to review; so "we took it off the books."
Specht then came back and said they would like to proceed, but with reduced boundaries.
Councilor Buehner asked if it is City policy when looking at an LID that we do not send a notice to
property owners when the Engineer's Report is prepared. City Engineer Duenas said notices were probably
not sent; it was a presentation to the City Council. He acknowledged that notices should have been sent to
give people an opportunity to listen to the preliminary report. The December 18 Council decision "kicked
off the process for us to actually send notices out and have a public hearing." The formal part of the
process is tonight and is the opportunity for residents to remonstrate against the LID or support it.
Councilor Sherwood asked if the City Council has the opportunity to pull properties out of the LID at this
time. City Engineer Duenas said he thought so; the City Council could direct staff to redo the boundary to
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eliminate certain properties as long as it is not integral to the rest of the streets. If the properties to be
deleted are along the periphery that could easily be done.
Councilor Buchner referred to City Engineer Duenas' statement that there is the possibility of doing
another LID on 70`h Avenue. City Engineer Duenas said that is a possibility or the properties along 70`h
could develop individually. Councilor Buchner asked, "Wouldn't that be the logical time to do the Baylor
Street improvements?" City Engineer Duenas said, "Possibly, but then we would have to take properties
on both sides to include this property that we are talking about tonight."
Marzie Salane, 19432 Wilderness Drive, West Linn, OR 97068, advised she owns property within the
proposed LID. She said her objection is simple: It is the cost of the improvement of the property; they
cannot afford it and it is unfair. She noted it would cost them $70,000 for 75 linear feet.
John M. Kearney 2508 NE 24`h Avenue, Portland, Oregon 97212, said he is one of the members of the
Dartmouth Town Homes, LLC. Mr. Kearney said he has spoken with Councilor Buehner in the past about
this issue. Councilor Buchner said she told him to talk to the City. Mr. Kearney clarified that he does not
think that either of them has a conflict, but he wanted to bring this up for it to be in the record. Mr.
Kearney said he is neither for nor against the LID. He said they bought a property about one year ago,
which is on Dartmouth Street between 69`h and 70`h. They purchased the property fully improved all the
way around the perimeter. During Site Development Review, they were required to dedicate an 11-foot
strip along the Dartmouth side, so this means "they will be tearing out all of our beautiful concrete, curbs
and gutters only to replace them again 11 feet further back in the property." The LID was never noticed to
them through the previous owners. At this point, "you are asking us for $125,000; it's untenable. We are
only putting seven units on there, which is $18,000 per unit." He said it would be paid for over time, but
they are planning to sell the property and it will probably cost about $1,200 per year in taxes per unit. This
will mean that they will get $16,000 less in purchase price per unit. This will definitely impact their bottom
line.
Mr. Kearney asked when this LID process started. It looks as if there was a preliminary Engineer's Report
ordered in February 2006. City Engineer Duenas confirmed that it has been a couple of years since the
start. Mr. Kearney asked why the City would have Pacific Northwest Properties put the line in 11 feet from
where it was going to go eventually, rather than having them do that once, and do it right? Mr. Larson said
that it was his understanding that the original Dartmouth LID of about 20 to 25 years ago was for a three-
lane section. He said he did not believe the Pacific Northwest Properties made any improvements on
Dartmouth; the improvements, he thought, were on a short piece of 70`h frontage and along an area on 69`'.
Mr. Kearney said when they purchased the property, it was approximately 120 feet on 69`h, all of
Dartmouth, and about 100 feet up 70`''. Mr. Kearney said he thought the improvements on Dartmouth
were done by a prior City LID. Mr. Kearney said it looked to him that these improvements had all been at
the same time; however, he said he would defer to Mr. Larson's memory.
Mr. Kearney advised they have sensitive wetlands on the property. There are 32 provisions in the Site
Development Review. Two of those provisions require them to dedicate land to the City and about nine
more address trees on the property. He said he wanted assurances that the City will take care of the trees in
the same manner and at the same monitoring and reporting that they have to go through. There are trees
on the property in the natural wetlands. He said, "ironically, we have spoken with Clean Water Services and
rather than leave it natural, they want us to put in 500 grass plants and 200 trees."
Mr. Kearney concluded by saying, he was wondering "where are you coming up with $125,000 for us when
we bought our property that was fully developed..." Mayor Dirksen asked if Mr. Kearney's pieces of
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property were those that front on Dartmouth and the corner of 70" and 69". Mr. Kearney said that was
correct.
Ms. Salane advised that her property is on 69th - 7601. She confirmed that this is rental property.
In response to a question from Mayor Dirksen, City Engineer Duenas advised that the property at "7601"
is integral to the LID.
e. Staff recommendation: City Engineer Duenas said the staff recommendation is for the City Council to
approve the ordinance establishing the Local Improvement District.
Mayor Dirksen said he was going to leave the public hearing open in case City Council discussion includes
any questions for anyone that has testified.
9:13:29 PM
f. Council Discussion
Councilor Buchner addressed City Engineer Duenas and noted that last month when the Council had the
discussion that she had asked if there were any property owners within the proposed boundaries that had
notified him of an objection. She asked if he was aware of any objections. City Engineer Duenas said "no"
and added that staff had not heard from any of the property owners prior to tonight.
Councilor Sherwood asked how would these property owners know to object if they were not given a
notice when the boundaries were being drawn.
City Engineer Duenas said there was initial neighborhood meeting and new boundaries would drawn based
on that neighborhood meeting, in part.
Councilor Buchner said she understood that this neighborhood meeting was held during the first go-around
of this LID before it was tabled two years ago. There was no additional outreach to the public to get
further comment? How many properties could have turned over in that period of time? She said she was
very concerned about the lack public outreach when there has been this kind of timeline. She said she has
no opposition to the Specht company doing their business, but "it seems to me that this is a real problem
when you had this much time lag occur to not have had another outreach meeting and not to have
specifically noticed every single member of this proposed LID so that they would have an opportunity to
know what is going on." Councilor Buchner said she doesn't know whether these particular properties
have changed hands in the intervening period, but it could have happened.
Councilor Sherwood noted concerns about notification, especially when "you are talking about over
$100,000 assessment for some of these properties."
Councilor Buchner said that she does not see, at this point in time, the need to do a half-street
improvement on Baylor Street. She said, "I'm in general in opposition and I have heard you say that you
are in opposition to doing half-street improvements, because it doesn't create a good street base. It seems
to me that the time to do improvement on Baylor is when 70`h and the properties to the north of Baylor are
ready to develop. It seems to me that should be deleted from this proposed LID...it doesn't make sense."
Councilor Sherwood asked if this is all zoned Commercial in this area? Mayor Dirksen and City Engineer
Duenas advised it is zoned Mixed Use Employment (MUE).
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Greg Specht said that it was his recollection that the Baylor improvements were a part of the original
discussions with regard to the scope of the LID when 70`h was included. So, the entire block between
Baylor - Clinton - 69`h and 70" was to be improved. He said he suspected that this is probably a "hang
over" from the discussion that they had at length with staff regarding the 70" requirement. Mr. Specht said
their position was at the time that 70`h did not need to be improved now. It would place a hardship on the
homes on the west side of 70`h and this was really the reason why this whole process took a hiatus. They
worked with the City over a period of many months to reach resolution on this item. As the sponsor of
this LID, Mr. Specht said they do not have any hard and fast position with regard to Baylor Street. If the
City Council chose to modify the recommendation, they could support that.
Mr. Specht said he wanted to address the use of the words "clear cut." When they acquired 8 or 10 parcels,
they also acquired 6 homes. Many of those homes were in terrible condition. They took all of the homes
down and they also removed the trees on the site between 69`h and 70`h. Their intention at the time was to
surface park this area. As the project evolved, they decided a structured parking garage between 68`h and
69`h would better serve the project. Their intention is to market the land between 69`h and 70`h for higher-
density housing, which is allowed under the MUE Code. Mayor Dirksen said this Council would support
that. Mr. Specht clarified there is no timetable for this type of development, given what is going on in the
housing market today.
9:20:24 PM
Mayor Dirksen asked about payment of an LID assessment. If the City was to go forward with the current
timeline, when would payments begin to be due and over what period of time could they be paid? City
Engineer Duenas said he believes this would be a 10-year LID. He said the first LID was 20 years;
however, when City Manager Prosser was Finance Director, he advised this was no longer advantageous for
the City. City Engineer Duenas said that after the improvements are completed and accepted and the
methods of assessment are approved by the City Council, a schedule would be set up for repayment.
Mayor Dirksen asked if there was a process for individual property owners to appeal for a variance for a
longer time period to repay or would it be possible to require that repayment only when properties are
ready to redevelop. City Engineer Duenas did not think this was possible. When an LID is formed the
assessments have to be assigned and paid.
City Engineer Duenas acknowledged he agreed with Councilor Buchner that another neighborhood
meeting should have been held considering the lag in time.
Councilor Sherwood asked if there was any way to leave off the two properties in question: Coon/Olsen
and Solarie? City Engineer Duenas advised the Solarie property is in the middle and must be part of the
LID. City Engineer Duenas said he thinks Mr. Specht was correct that some of the properties were
included in the district as a hold over from when the LID was first discussed. He agreed that these
properties could wait until there is development.
Councilor Buchner asked if the boundaries are changed to take the half-street improvement out on Baylor,
would that significantly change the numbers? City Engineer Duenas said the total cost would be reduced.
The improvement on 69`h would kept to a full street improvement up to where it intersects with Baylor.
9:24:47 PM
Councilor Buchner recommended that the half-street improvement for Baylor Street be eliminated from
the proposed LID district, but still include the improvement along 69`h
Councilor Wilson said he would support Councilor Buchner's suggestion as a minimum. He noted he was
sympathetic to those who find themselves in a bind; however, on the other hand, if you had to have
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unanimous agreement on everything, you would not do an LID. There are few situations that are more
appropriate for an LID than this. The area is clearly in transition from housing to other uses and it has
been planned this way since the Tigard Triangle was first implemented. He added that none of the
properties are owner-occupied properties. He said he wished there was a way to mitigate the impacts on
people who will have a financial burden because of this.
9:26:28 PM
Mayor Dirksen said he concurred with Councilor Buehner's recommendation that the half-street
improvement on Baylor be removed, the boundary redrawn, and the assessment recalculated. This means
that the City Council will need to consider this again. In the meantime, he encouraged development staff to
engage with the City finance staff to determine if there is some method of mitigation for properties that are
not actively under redevelopment and how that short-term burden could be distributed out to a point when
there is development on that property. Councilor Sherwood commented that this might be patterned after
how we do the sewer reimbursement districts. Mayor Dirksen said properties that are not benefiting now
will benefit eventually; therefore, it would be appropriate to pay their share when redevelopment occurs.
The question is what can be done in the meantime. Mayor Dirksen said this is a relatively small portion;
perhaps, the City could pick up the note with repayment upon redevelopment.
9:28:13 PM
Councilor Sherwood noted her concern for setting a precedent. Mayor Dirksen said it thinks it would be
fair to consider on a case-by-case basis. He said he saw no need to create a standard policy that would
always be in effect.
Councilor Buchner referred to Councilor Wilson's statement that this area has been zoned for
redevelopment for a number of years. She said she would have a lot of sympathy with property owners
who owned property within this area prior to the imposition of this zoning. Anyone who bought property
after the change of zoning would have known it was zoned for redevelopment and, therefore, took title
with some understanding that things like this were likely to come up. She said she has less sympathy with
someone who has bought property since the current zoning was imposed.
John Kearney said he had a couple of questions regarding the timing of the finance period. He said ten
years seems incredibly short. He said his property would be assessed $150 per month per unit, which will
now cost them $25,000 in sales price per unit. This means that $175,000 will be lost to them. He agreed
that they bought the property in an MUE zone, but the person who sold it to them transferred the
commercial rights away from the property, so all they can have there is residential.
City Engineer Duenas said he is not aware of the specific situation on Mr. Kearney's property. He said he
knew it was determined to be kept in more of a natural state. City Engineer Duenas advised that if the
improvement is not done on Dartmouth at this time, the street will not line up and this was why it was
decided to include this as part of this LID. Mr. Kearney asked if there would be an opportunity for them to
do the improvements themselves and "pay maybe $60,000 rather than paying an exorbitant $125,000 to get
the same result? Or is there some kind of a permitting fee that you guys can reduce our permits along the
way to help absorb some of the $125,000?" City Engineer Duenas suggested it might be possible if they
construct it according to the plans as designed. Mayor Dirksen suggested this is something that could be
discussed offline.
Councilor Wilson said he thinks it is reasonable for someone to challenge the methodology of the
assessment. Mr. Kearney advised they are not being charged for the sewer because they have already paid
to have the sewer run all the way around the perimeter. They have already done that with the sidewalk and
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now they will have to bring the Dartmouth side a little bit further north, but nothing will be touched on 69`''
or 70'b.
Mayor Dirksen said that Councilor Wilson made a good point. Right now, it is just being assessed based on
square footage or frontage; perhaps, there is an option to weigh the assessment based on relative benefit.
Councilor Buehner said it seems that a lot of "off-line" work needs to get done on this proposal and
suggested there be a motion to continue the public hearing.
City Attorney Ramis advised what he thought would be useful to include in the motion to continue the
hearing.
Councilor Buehner noted during the continuance that staff would be looking at taking Baylor Street out at a
minimum. Secondly, she noted there was a comment from the Mayor that staff needs to look at financing
options. Thirdly, she said she thought there was discussion about Mr. Keamey's property as to whether the
methodology for allocating the fees might need to be amended. Mayor Dirksen noted that adjusting the
methodology for assessment might be a way to achieve the financial issue. City Engineer Duenas said the
,continuance time period will give an opportunity to hold a neighborhood meeting.
Motion by Councilor Buehner, seconded by Councilor Sherwood, to continue this hearing until February
26, 2008, with direction for the three areas as she just outlined to be reviewed by staff and to have a
neighborhood meeting with the affected property owners.
Mayor Dirksen clarified that the public hearing would be held open so people would have an opportunity to
testify or send in written comments.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Buehner Yes
Councilor Wilson Yes
Councilor Sherwood Yes
9:36:44 PM
Councilor Buehner left the meeting.
8. FOURTH QUARTER UPDATE OF THE PROGRESS ON 2007 CITY COUNCIL GOALS
Assistant City Manager Newton presented the staff report and referred to the update presented to the City
Council in their meeting packet. This information is on file with the City Recorder.
9:39:21 PM
Mayor Dirksen noted that this was represented good work on the part of staff Councilor Sherwood added that
staff has been doing an "awesome job."
9:40:03 PM
9. ADOPT 2008 CITY COUNCIL GOALS
Mayor Dirksen presented and reviewed the Council goals for 2008; a copy is attached to these minutes. He
noted that the city's boards and commissions were invited to forward their ideas to the City Council for 2008
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goals. Councilor Sherwood noted that several of the 2008 Council goals were suggested by the citizen board
and committee members.
Councilor Wilson noted that it was unfortunate that only three of the five City Council members were present
to vote on the goals; however, he thinks the goals as stated represent the entire City Council members' goals.
Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt the 2008 Council goals.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Wilson Yes
Councilor Sherwood Yes
Assistant City Manager Newton advised that the Council goals will be available on the website under the City
Council link as early as tomorrow.
10. COUNCIL LIAISON REPORTS: None
11. NON-AGENDA ITEMS
9:48:09 PM
Councilor Sherwood announced that next Wednesday morning Qanuary 30) at 10 a.m., Project Homeless
Connect will happen at Tualatin Hills Park and Recreation at the corner of Walker Road and 158`h Avenue.
This will be an opportunity for homeless people to get services. There will people there offering housing,
medical care, eye exams, glasses, food boxes, sleeping bags, a place for showers, and hair cuts. She invited the
City Council members to attend. She referenced the current cold weather and advised that Calvin Presbyterian
Church will be opening up their facility tomorrow night for people. to sleep in their church.
12. EXECUTIVE SESSION: Not held.
9:50:07 PM
13. ADJOURNMENT
Motion by Councilor Wilson, seconded by Councilor Sherwood, to adjourn the meeting.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Wilson Yes
Councilor Sherwood Yes
,(Le.
Cat herine Wheatley, City Recorder
Attest:
/of Tigard
Ma or it~
Date: - 7" 'QQ-0
I:\ADM\Cathy\CCM\2008\080122minutes final.doe
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Attachment to the January 22, 2008
City Council minutes.
City of Tigard
41
2008 Tigard City Council Goals
Taaa1
January 4th the City Council met to set itsgoals for the comingyear. These goals represent those item that the Council feeh
deserve epeczal attention in the month ahead. The City will accomplish much more than what is listed here, but we identify
th. e.re to be o f particular importance to our residents.
1. Pursue opportunities to reduce traffic congestion in Tigard.
• Pursue immediate low-cost projects to improve traffic flow.
• Explore light rail on 99W.
• Promote an access control study of 99W.
• Support the I-5/99W connector project.
• Continue state and regional advocacy for transportation improvements in Tigard.
2. Complete the update and begin the implementation of the Comprehensive Plan.
3. Implement the Downtown Urban Renewal Plan.
• Prioritize and begin implementing tasks identified in the development strategy for downtown.
4. Promote and honor good citizenship in Tigard.
• Recognize good citizenship by individuals and groups.
• Build youth involvement programs.
• Support the neighborhood program.
5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010.
6. Make a decision on Tigard's long-range water source(s).
1:\ADM\Council Goals - 2008\2008 Council Goals - ['inal.doc
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stL.d~
Agenda Item # S e,-n V ort
Meeting Date January 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title joint Meeting with the Committee for Citizen Involvement (CCD
Prepared By: Duane Roberts Dept Head Approval: City Mgr Approval: 1
ISSUE BEFORE THE COUNCIL
Annual joint meeting with the Committee for Citizen Involvement (CCl).
STAFF RECOMMENDATION
No formal action is required.
KEY FACTS AND INFORMATION SUMMARY
This is Council's annual joint meeting with the CCI. The adopted mission of the CCI is as follows:
The Tigard CCI reviews the fbrm and process of the 00 's communications with City residents to improve those
communications and to encourage City residents to be more involved with City affairs.
Council last met with the CCI in August 2007. This was in conjunction with the proposed expansion of the CCI to
include four at-large members and one youth representative. Following an aggressive recruitment process,
interviews with nine applicants for the five open positions were scheduled to be held on January 14.
During the past year, the CCI devoted the majority of its time and effort to two topics: the Comprehensive Plan
Citizen Involvement program and the development of the companion Citizen Involvement goals, policies, and
action measures. The other major year-long focus area has been the development of the new Neighborhood
Program. The CCI serves as the sounding board for the Neighborhood Program's development and, when
established, will be responsible for monitoring the Program.
During the last year, the CCI also developed and forwarded to Council proposed by-laws, and made
recommendations for restructuring the CCI to include five new positions. Another 2007 highlight was a
formal, three-hour training session facilitated by a Cogan Owens Cogan consultant team.
At its February 20 meeting, with the five new members on board, the CCI will engage in a goal-setting and
work-program session. The Mayor, as the Council CCI liaison, is invited to participate in the meeting.
The CCI would like to take this opportunity to ask Council for direction on any citizen involvement
matters it thinks are important for the CCI to consider during the coming year.
I:\AUM\Packct'08\1180122\1-22-08 AIS Council-CCI Annual point Mceting.doc 1
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Goal number four: Improve Council/Citizen communications.
ATTACHMENT LIST
N/A
FISCAL NOTES
N/A
I:\ADN4\Packct'08\080122\1-22-08 AIS Council-CCI Annual point Mccting.doc 2
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NEWS YOU CAN USE]
Resources to empower Tigard citizens
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13125 SW Hall Boulevard Tigard, OR 97223 503.639.4171
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CITY OF TIGARD
City Administration
° 13125 SW Hall Blvd.
Tigard, OR 97223
503.639.4171
Elizabeth Ann Newton Direct 503.718.2412
Assistant City Manager cell 503.927.7995
li & igard-orgov Fax 503.684.7297
TTY 503.684.2772
Web Wnw..tigard-orgov
MEWS YOU CAM USE
It's Your Neighborhood!
Neighborhood Network Program
Although citizens in the City view some issues from a citywide perspective, more often issues
that affect citizens on a day-to-day basis are unique to their neighborhood.
The purpose of the Neighborhood Network is to involve citizens as partners in addressing
their neighborhood issues and strengthen connections between neighbors and the city through:
> Neighborhood web pages
> Opportunities to comment on development proposals
> Annual neighborhood beautification/clean-up activities
> School to Neighborhood Connections
> Neighborhood Watch
> Community Emergency Response Teams (CERT)
> Neighborhood grant programs
> Capital Improvement Program input
> Mediation
> Annual Neighborhood events
> CRIME Spotter
> National Night Out
> Cityscape neighborhood news
> Committee for Citizen Involvement
The Committee for Citizen Involvement, the body charged with oversight of citizen
involvement in the city, is charged with the oversight of the Neighborhood Network Program
and its effectiveness.
• Neighborhood Network Boundaries
The City is divided into 13 geographic areas around elementary schools and major
transportation routes. The Committee for Citizen Involvement sets neighborhood area
boundaries with input from neighborhood residents. A neighborhood boundary map can be
viewed on the city's website at http://www.tigard-or.gov/community/neighborhood/docs/
boundary_map.pdf.
Contact: Liz Newton I liz@tigard-or.gov 1 503.718.2412
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
dIg ,Ve-t®e I MEWS YOU CAN USE1
Land Use/Development Application Meetings
As part of the review process neighborhood meetings are required on many types of
developments before the application can be submitted to the City.
The neighborhood meetings provide an opportunity for the applicant to present the proposed
development to individuals living in the vicinity of the property. Those in attendance are
given an opportunity to ask questions and raise concerns about the proposal.
Currently, the applicant is required to submit a copy of the minutes and/or comments,
concerns or issues raised at the meeting.
As part of the neighborhood network program, the city proposes that the meeting process be
modified to split the meeting into two parts. First, the applicant would present the proposal '
under consideration and attendees would have an opportunity to ask questions. After the
presentation, a representative of the neighborhood would facilitate a discussion among the ,
attendees about the proposal to reach consensus or comments to be forwarded to the city.
• City Commitment
Provide training to a neighborhood representative in "land use 101" and meeting facilitation.
Recognize the neighborhood representative at public hearings on the application to provide
comments on the proposal.
• Neighborhood Network Goal/Target
At least one neighborhood representative is trained to facilitate land use/development
application neighborhood meetings.
Contact: Dick Bewersdorff I dick@tigard-or.gov 1 503.718.2432
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 503.639.4171
-ffa!gJabukk,uwd XCAKM I NEWS YOU CAN USE
Community Investment Program (CIP)
The City of Tigard's CIP provides a 5 year plan for major capital expenditure that matches
available resources with project needs. The plan describes the first year's projects in detail and
lists projects for subsequent years. The CIP is reviewed and approved each year by the City
Council.
The CIP includes improvements to the streets, storm drainage, sanitary sewer, water, parks,
and city facilities (buildings). •
The neighborhood network program would provide each neighborhood an opportunity to
nominate CIP projects, both large and small for their neighborhood.
• City Commitment
Provide information and resources to assist the neighborhood in reaching consensus or
nominations for the CIP project list.
• Neighborhood Network Goal/Target
Participation in the CIP process by conducting an annual meeting to reach consensus.
Contact: Carissa Collins I carissa@tigard-or.gov 1 503.718.2643
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
,VaIgAbuftkawd -MeAwa-kk NEWS YOU CAN USE
Neighborhood Beautification/Clean-Up Projects
Neighborhood beautification and clean-up projects serve two purposes. First, sprucing
up private property and common areas promote neighborhood pride. Second, neighbors
working together build a sense of community.
As part of the neighborhood network program the city encourages each neighborhood to 07Z
sponsor one beautification or clean-up project each year. The project could be a joint effort
on a common area or a clean-up of individual properties on one day.
.
• City Commitment . •
The city will provide the volunteer trailer, necessary dumpsters, and signage, within the "
project budget.
• Neighborhood Network Goal/Target •
One neighborhood beautification project each year.
Contact: Carla Staedter I carla@tigard-or.gov 503.718.2788
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
A~wa-Va.k [NEWS YOU CAN USE I
Cityscape Neighborhood Page
In a recent survey 69% of respondents said the Cityscape newsletter was a source for
information about the city. Recognizing that not everyone has access to the web, up to one
page of each issue of Cityscape will feature neighborhood news. Each neighborhood may
highlight an upcoming activity or issue of interest.
• City Commitment
Up to one page of each issue of the Cityscape newsletter will be available for neighborhood
news.
• Neighborhood Network Goal/Target
Each active neighborhood provides a brief article for each issue of Cityscape by the
publication deadline.
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Contact: Liz Newton liz@tigard-or.gov 503.718.2412
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
_Wa!gAbUk&CnFd ACAMO-'ak [ NEWS You CAN USE ]
CRIME Spotter
CRIME Spotter is a map-based tool for general information about criminal activity in the City
of Tigard. It provides a visual representation of where crime has occurred using a 12 month
database of crimes that has been created specifically for use on the Web. This database is
updated with new crime data each month.
CRIME Spotter only requires a valid street address number within the city of Tigard to create
a map of crimes surrounding that location. Based on the results of the search, CRIME
Spotter will return a listing of locations that match your search criteria. You can browse the
list and select the location of interest. CRIME spotter will return detailed information on the
types and occurrences of crime for the selected area.
• City Commitment
The crime database is updated monthly.
• Neighborhood Network Goal/Target
There is a link to CRIME Spotter on the neighborhood web page.
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Contact: Jim Wolf I 27047@tigard-or.gov
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 503.639.4171
XaIgAbuftkavrd ~~u ( NEWS YOU CAN USE
Neighborhood Web Pages
Neighborhood web pages are designed to serve as the primary communication tool and
information center for neighborhoods to strengthen connections among neighbors and with
the City.
Neighborhood web pages are managed by volunteers who are trained by city staff. Having
residents manage pages for their neighborhood ensures information is relevant to their unique
interests and issues.
There are content guidelines such as no commercial advertising. Much of the content is
provided by the city and the website administrator chooses what to post.
• City Commitment
Free training and support for volunteer web page administrators. Provide content on an
ongoing basis. Monitor pages to ensure content is appropriate.
• Neighborhood Network Goal/Target
A web page managed by volunteer(s) with content that is updated at lease monthly.
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Contact: Nancy Lof nancy@tigard-or.gov 503.718.2479
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
JVa XCAMO-kA f iMEWS You CM USE
Neighborhood Web Site Standards
• Content Management
The designated neighborhood web site Administrator or Content Manager agrees to
keep information on the web site current. Outdated material must be removed in a
timely manner.
> The web site Administrator or Content Manager agrees to update the site at least
monthly.
> If content is not changed on a regular basis, the date of the next update must be clearly
displayed.
• Content Provided by City
Site Administrator or Content Manager may edit information for length or applicability.
➢ Other information posted must be factual - no editorials or opinions.
➢ The comment, question and opinion portion of the site must be identified as such.
• Content Guidelines
No Commercial Advertising of any kind is allowed. Neighborhood garage sales and '
school fundraisers are allowed. °
°
Announcements of neighborhood activities or event posting is allowed only if the
event is open to all in the neighborhood. °
> Photographs are allowed within the following guidelines:
➢ They must relate to a neighborhood event or activity OR,
➢ Provide visual examples of content information (i.e. vision clearance compliance).
➢ Photos of identifiable individuals may be used only with written permission of the °
subject. Forms are available at City Hall.
Links
➢ Content Managers or Site Administrators may include links on the neighborhood
web site to web sites of non-commercial, community or government organizations
or agencies.
➢ Listing of non-commercial community/government resources permitted, but
limited to the organization's Name/Address and Web link.
Tualatin Valley Fire and Rescue
■ City, County, Metro, State agencies
■ Hospitals
■ Churches
■ Private and Public Schools
Contact: Nancy Lof I nancy@tigard-or.gov 1 503.718.2479
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
,Va1g Aatwaltk I NEWS YOU CAN USE
Neighborhood Watch
Neighborhood Watch is one of the most effective and least costly ways to reduce crime in
neighborhoods. It forges bonds among area residents, helps reduce burglaries and robberies.
Throughout the country, dramatic decreases in burglaries and related offenses are reported by
police in communities with active watch programs.
A Neighborhood Watch is neighbors helping neighbors. Members meet their neighbors, learn
how to make their homes more secure, watch out for each other and the neighborhood, and
report suspicious activities to the police.
• City Commitment
Training and support for 16 new Neighborhood Watch areas each year. Ongoing support to
existing active neighborhood Watch Programs.
• Neighborhood Network Goal/Target
A minimum of 50% of the geographic area of the neighborhood is actively participating in
Neighborhood Watch.
Contact: Jim Wolf I 27047@tigard-or.gov
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
Jb Be l~. NEWS YOU CAN USE
CERT - Community Emergency Response Team
The Federal Emergency Management Agency (FEMA) began promoting the nationwide sue
of the CERT concept in 1993.
History has shown that when a catastrophic event strikes, citizens naturally step forward to
provide assistance to their friends and neighbors.
Tigard's CERT training promotes a partnership between emergency service providers and the
people they service. Emergency personnel train community members then the CERT trained
citizens play a role in the emergency response in their neighborhood.
If a disastrous event overwhelms or delays professional emergency responders, CERT trained
citizens can help save and sustain lives until help arrives. CERT skills also apply in daily
emergencies.
CERT members maintain their skills by participating in emergency preparedness exercises and
activities offered by the City, Tualatin Valley Fire & Rescue and Metro West Ambulance and
others.
• City Commitment
Provide annual CERT training at no cost to participants.
• Neighborhood Network Goal/Target
At least three (3) residents or business representatives are trained and active CERT
participants.
M70
Contact: Mike Lueck mike@tigard-or.gov 503.718.2593
Cityof Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
X ® =ff0 zl. [NEWS you CAN USE
National Night Out (NNO)
National Night Out, a unique crime/drug prevention event sponsored by the National
Association of Town Watch is held the first Tuesday in August each year.
National Night Out is designed to heighten crime and drug prevention awareness; strengthen
neighborhood spirit and police community partnerships; and generate participation in local
anticrime programs.
Traditionally residents leave their porch lights on for the night. In addition neighborhoods
celebrate with a variety of activities including block parties, youth programs and visits from
local sheriff and police departments.
National Night Out has proven to be an effective and inexpensive program to promote
neighborhood spirit and police community partnerships. The benefits neighborhoods derive
from National Night Out activities extend well beyond one night.
• City Commitment
Party packs and give-aways provided to each National Night Out event that is registered with
the police department. Police department visits to registered National Night Out events on a
first come first served basis.
• Neighborhood Network Goal/Target
At least one National Night Out event is held and is promoted on the Neighborhood
webpage.
•
•
Contact: Jim Wolf 27047@tigard-or.gov
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171 Alj~
-ffa° -WaAae® aL [ IMEVVS you CAM USE
Mediation
The City's Mediation Program is designed to help individuals and businesses resolve disputes
through the services of trained volunteer mediators.
A mediator does not decide who's right or wrong in a disagreement, or force any of the
disputing parties to reach agreement. During mediation, it is the responsibility of the
disputing parties to develop and mutually agree upon a realistic solution to their disagreement.
• City Commitment
Mediation services are offered at no cost to Tigard residents and businesses.
• Neighborhood Network Goal/Target
Information on the Mediation Program is available on the Neighborhood web page through a
link or an article.
Contact: Doug Colling I dcolling@ci.beaverton.or.us 1 503.526.2523
Cityof Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
Xa -ffaAffW0-ftK [ NEWS YOU CAN USE
School Connections
Neighborhood schools are an important part of healthy neighborhoods. Besides serving
their primary purpose of educating the city's youth, local schools can serve as neighborhood
gathering places. Young and old alike can use school yards for recreation and school
buildings for life long learning.
Students could benefit from neighbors volunteering in the classroom and supporting local
school programs, events and fund raising activities. Neighborhood volunteers can benefit
from sharing their time, talents and resources to enrich the education of neighborhood youth.
• City Commitment
A representative of the local school PSO will be a member of the neighborhood steering
committee.
• Neighborhood Network Goal/Target
Links to local school's web pages will be posted on neighborhood web pages.
Announcements of school activities and programs of general interest will be posted on the
neighborhood web pages.
City of Tigard 13125 SW Hall Boulevard I Tigard, OR 97223 1 503.639.4171
&uLa~.
Agenda Item # 50-ss is T) R.
Meeting Date Tanuary 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Housing Alliance Membership
Prepared By: Duane Roberts Dept Head Approval:G City 1\1gr Approval: Vl
CG
ISSUE BEFORE THE COUNCIL
Should Tigard join the Oregon Housing Alliance organization?
STAFF RECOMMENDATION
That Council consider the costs and benefits of joining the Housing Alliance and make an informed decision regarding
City membership.
KEY FACTS AND INFORMATION SUMMARY
As indicated in its webpage "About Us" statement quoted below, the Housing Alliance is a statewide affordable
housing lobbying organization.
In early 2003, housing advocates in Oregon came together to discuss a new approach to housing
advocacy at the state level. We envisioned a coalition or alliance that would bring together the
many voices and constituencies concerned with the lack of affordable housing, and the devastating
impact of that shortage on Oregon families and individuals.
The Housing Alliance brings together advocates, local governments, housing authorities,
community development corporations, environmentalists, service providers, business interests,
and all others dedicated to increasing the resources available to meet our housing needs to support
a common statewide legislative and policy agenda.
In the last legislative session, among other bills, the Alliance supported passage of the Document Recording Fee
bill. Within the region, Beaverton, Wilsonville, Washington County, and others are members. The dues structure
is scaled to the size of the jurisdiction. The amount Tigard would need to pay as a "Small Political jurisdiction" is
indicated under Fiscal Notes.
Benefits to Tigard of Housing Alliance Membership:
• The Alliance was effective in increasing funding for affordable housing in the last legislative session.
• Advance the Council goal of increasing the City's involvement in the state legislature. The City's influence in
the Legislature would be greater as a member of a coalition rather than as a single, small jurisdiction.
• Able to vote on Alliance legislative agenda.
l VAIII..NWouncil Materials\2008\1-22-08 AIS Housing Alliance Membership.doc l
• Receive clear and concise updates on legislation during the session.
• Our legislators, Burdick and Gahzio, are Alliance members; City membership would foster communication
with these and other State legislators.
• Tigard is a recognized leader in the affordable housing area. It is the only Washington County jurisdiction
with tax exemption, housing subsidy, and housing inspection programs. Membership in the Alliance would
add to the City's existing blend of programs and activities intended to encourage and support affordable
housing development.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Goal No. 5: "Increase Tigard's involvement with Washington County, Metro, State, ODOT, TriMet, and Federal
government."
ATTACHMENT LIST
NA
FISCAL NOTES
The annual Housing Alliance dues for Tigard would be $500; however, Executive Director, Janet Byrd, has advised
the Alliance would accept a lesser amount.
l:\ADM\Ilackct'08\090122\1-22-08 AIS Housing Alliance Membership.doc 2
141 City of Tigard
Memorandum
To: City Council
From: Duane Roberts
Re: City-ODOT Walkway/Bikeway Project Agreement
Date: 1/17/08
Item 3.4 on the January 22, 2008, Council agenda is "Approve Agreement with Oregon
Department of Transportation for a Walkway/Bikeway Project to Close Two Sidewalk Gaps
Near the Hall Boulevard/Bonita Road Intersection."
Based on a review "as to legal sufficiency", City attorney Cindy Phillips proposed two
changes to the ODOT walkway/bikeway grant agreement language:
1. The reference to ORS 279B.270 in AGENCY OBLIGATIONS Section 7 should be
ORS 279B.270(2).
2. Section 10 of AGENCY OBLIGATIONS should start with the language "To the
extent permitted by the Oregon Tort Claims Act and the Oregon Constitution,"
before the language stating that the Agency shall indemnify, defend, save, hold
harmless, etc. This is because the City does not wish to be viewed as waiving its tort
claims limitations under the OTCA or violating any applicable debt limitations under
the Oregon Constitution.
This week, ODOT agreed to the two proposed changes and redrafted the agreement
accordingly. The revised agreement has been forwarded to the City Recorder and replaces
the old agreement included in the January 22nd Council packet.
i/Irpn/dr/ODOT walkway agreement
t
City of Tigard
Memorandum
To: Cathy Wheatley, City Recorder
From: Greg Berry, Project Engineer
Re: January 22, 2008 Council Agenda Item: Public Hearing for a Proposed
Local Improvement District in the Tigard Triangle and Consideration of an
Ordinance to Form the District.
Date: January 22, 2008
Attached is a revised proposed ordinance to replace the currently submitted proposed ordinance.
The project cost estimate shown in Sections 4 and 5 has been updated to show the current estimate.
The correct updated estimate appears in the hearing notices.
i:\eng\2007-2008 ty cipUigard triangle lid - spechl\1-22-08 council\1-22-08 triangle lid memo.doc
,
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 08-
AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL
OF DECEMBER 18, 2007, AS AMENDED WITH RESPECT TO THE BOUNDARIES OF THE
TIGARD TRIANGLE LOCAL IMPROVEMENT DISTRICT (LID #1); DECLARING RESULTS OF
THE HEARING HELD WITH RESPECT TO THE IMPROVEMENT; DETERMINING THE
BENEFITED PROPERTIES TO BE ASSESSED; ESTABLISHING THE DISTRICT; AND ORDERING
THE IMPROVEMENTS TO BE MADE IN CONFORMANCE WITH PLANS AND SPECIFICATIONS
BEING PREPARED FOR THE IMPROVEMENTS.
WHEREAS, Resolution No. 07-75 was passed by the City Council of the City of Tigard at its regular meeting
of December 18, 2007, which described the boundaries of a proposed street improvement assessment district,
and which declared the Council intention to construct street improvements, including curbs, gutters, sidewalks,
streetlights, storm drainage facilities, sanitary sewers, storm drainage facilities, street trees, undergrounding of
any overhead utilities, and appurtenances thereto, and to assess the costs for the improvements against the
properties within the boundaries which have been found to be specially benefited; and
WHEREAS, Resolution No. 07-75 set a public hearing on January 22, 2008, to hear remonstrances; and
WHEREAS, pursuant to the resolution, legal notice of the hearing scheduled for January 22, 2008, was given by
publication in The Times on January 10, 2008, prior to the hearing, and
WHEREAS, by the terms of the resolution a hearing was held at 7:30 p.m. on January 22, 2008 at the Town
Hall Meeting Room in City Hall located at 13125 SW Hall Boulevard in Tigard, Oregon for the purpose of
affording an opportunity to any parties affected by the proposal to make objections or remonstrances to the
proposed improvement; and
WHEREAS, written notice regarding the public hearing was given to all property owners in the proposed
assessment district ten or more days prior to the hearing in accordance with TMC 13.04.040(b)(1)B; and
WHEREAS, the preliminary plans and specifications for the improvements, the estimates of the work to be
performed, and the probable costs of the improvements which each lot should pay were available to the public
at the meeting and prior to the meeting; and
WHEREAS, all objections and remonstrances presented prior to the hearing and at the hearing represent less
than 66 2/3% by property area within the improvement assessment district, and the percentage of
remonstrances is not a ban to further proceedings in the making of the improvements; and
WHEREAS, all proceedings to date have been in conformity with State Statutes, the Tigard Charter, Chapter
IX, §38, §39, and Tigard Municipal Code, Title 13, and all procedures were regularly and lawfully conducted.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Resolution No. 07-75 adopted by the City Council on December 18, 2007, and attached
and marked as Exhibit "A" shall be adopted as a part of this ordinance subject to any
ORDINANCE No. 08-
Page 1
amendments set forth in Sections 5 and 6 of this ordinance. The boundaries of the area
henceforth to be known as Tigard Triangle Local Improvement District #1, as described in
the resolution, are declared and fixed in accordance with the description.
SECTION 2: The City Council, having acquired jurisdiction to order the improvements to be made, does
hereby authorize the formation of the local improvement district and directs the Finance
Director to prepare the Preliminary Assessment Roll.
SECTION 3: The City Council further authorizes the acquisition of land as provided by State law and the
Tigard Municipal Code, and the construction of street improvements within the boundaries
of the Tigard Triangle Local Improvement District #1 in conformity in all reasonable
particulars with the plans and specifications being prepared for this LID.
SECTION 4: The estimated costs and expenses of the improvements to be assessed against the specially
benefited properties is $2,443,367.00. The estimated costs include the cost of construction
and installation of the improvements, advertising, legal, administrative, survey, engineering,
notice, supervision, materials, labor, contracts, equipment, inspections and assessment costs;
financing costs including interest charges; the costs of necessary property right-of-way or
easement acquisition and condemnation proceedings; attorney's fees and any other
necessary expenses.
SECTION 5: All lands situated within the boundaries described on the attached Exhibit "A" are
determined and declared to be a street improvement assessment district, and it is further
declared that each lot, part of lot and parcel of land within said boundaries will be specially
benefited by said improvements. The estimated cost is $2,443,367.00 for the
improvements. The project cost estimated to be $2,443,367.00 shall be assessed, according
to benefit, against all lands within the district. Benefit for the purposes of Tigard Triangle
LID #1 is hereby determined to be derived according to improving both the property's
ability to develop as set forth in the Comprehensive Plan and the Tigard Triangle Design
Standards for the City of Tigard, and the property's access to the improvements.
SECTION 6: The final costs of the improvements to be assessed shall be determined after completion of
all improvements and acceptance of the improvements by the City of Tigard. The final
methods of assessment shall likewise be determined after the improvements are completed
and accepted.
SECTION 7: The Tigard City Council finds that the Tigard Triangle LID #1 improvements are local
improvements of the character described in TMC 13.04.010(a) and ORS 310.140, and that
they therefore qualify for interim financing pursuant to ORS 223.235.
SECTION 8: This ordinance shall be effective 30 days after its passage by the Council, signature by the
Mayor, and posting by the City Recorder.
ORDINANCE No. 08-
Page 2
PASSED: By vote of all Council members present after being read by number
and title only, this day of )2008.
Catherine Wheatley, City Recorder
APPROVED: By Tigard City Council this day of , 2008.
Craig Dirksen, Mayor
Approved as to form:
City Attorney
Date
I:1&ng12007-2008 y dpWgard triangte Bd - spectMI-22-08 coaadrtcwn fl_ordinance._20o8r1 - tigaFd triangle lid 1-22-08.AOc
ORDINANCE No. 08-
Page 3
i
MEMORANDUM
TIGARD
TO: Mayor Craig Dirksen and Members of City Council
FROM: Darren Wyss, Associate Planner
RE: Comprehensive Plan Update - First Tuesday Meetings
DATE: January 18, 2008
In November 2007, the Council made a decision to hold public hearings, dedicated to
Comprehensive Plan amendments, on the first Tuesday of the month for December 2007
and February 2008. Staff is now asking Council to provide direction as to whether the
Council wishes to continue with first Tuesday public hearings. Staff would also like to
inform Council that no updated Plan chapters will be ready for public hearing in either the
first week in March or the first week in April. Staff currently has four Plan chapters waiting
their turn with the Planning Commission to move through the workshop and public hearing
process. The next needed first Tuesday public hearing would be May at the earliest if
Council direction is to continue with the extra meetings dedicated to the update of the
Comprehensive Plan.
Agenda Item # 3, a
Meeting Date January 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Approval of Intergovernmental Agreement to Collect and Remit Construction Excise Tax between
the Beaverton School District 481 and the City of Tigard
Prepared By: Brian Blalock Dept Head Approval: City Mgr Approval: _
ISSUE BEFORE THE COUNCIL
Should City Council approve an Intergovernmental Agreement (IGA) to collect and remit construction excise tax
between the Beaverton School District 48J and the City of Tigard?
STAFF RECOMMENDATION
Staff recommends approval of the IGA to collect and remit construction excise tax between the Beaverton School
District 48J and the City of Tigard.
KEY FACTS AND INFORMATION SUMMARY
Beaverton School District 48J has requested that Council approve the attached IGA that identifies the City of Tigard as
the agency to collect a Construction Excise Tax (CET) on new development for properties within the Beaverton School
District 48J in the City of Tigard.
Senate Bill 1036 authorizes school districts to impose a construction excise tax on new construction to fund capital
improvements to school facilities. As required by SB1036, the Beaverton School District has prepared and adopted a
long term facilities plan for capital improvements.
Section 5 of SB1036 authorizes the collecting agency, the City of Tigard, to retain up to 1% of the CET as
compensation for the services of collecting and remitting the tax.
The IGA authorizes the City of Tigard to retain the full 1% of the CET collected for administrative costs. In addition,
the IGA also authorizes the City to invoice for any actual costs of administering the fee that are directly attributable to
the collection and remittance of the CET, including staff time, cost of materials, and transaction fees assessed against
the City of Tigard for accepting CET payments by credit card or other electronic means, not covered by the 1 %
retainage, to the extent allowed by law.
OTHER ALTERNATIVES CONSIDERED
No other alternatives considered.
1:\13uilding\Brian-Council\1-22-08 IGA Beaverton CE"I' - AIS.doc
CITY COUNCIL GOALS
None
ATTACHMENT LIST
Attachment 1: Intergovernmental Agreement to Collect and Remit Construction Excise Tax between the Beaverton
School District 48J and the City of Tigard
FISCAL NOTES
The City will receive 1% of the tax collected to cover the cost of collecting and remitting the fee. Residential building
permits will be charged $1.00 per square foot; commercial permits will be charged $0.50 per square foot. Staff estimates
that the City's 1% will be adequate to cover the administrative costs.
I:\Building\Brian-Council\1-22-08 IGA Beaverton CI-:I'- AIS.doc
INTERGOVERNMENTAL AGREEMENT TO COLLECT AND REMIT
CONSTRUCTION EXCISE TAX BETWEEN THE BEAVERTON SCHOOL
DISTRICT 48J AND THE CITY OF TIGARD
This Intergovernmental Agreement is effective on the last date of signature below,
and is by and between the Beaverton School District, a school district organized under
the laws of the state of Oregon ORS 330.005 ("School District"), and the City of Tigard,
a political subdivision of the State of Oregon, collectively referred to as "Parties."
WHEREAS, ORS 190.003 to 190.030 allows units of local government to enter
into agreements for performance of any or all functions and activities which such units
have authority to perform; and
WHEREAS, Chapter 829, Oregon Laws 2007 (Senate Bill 1036), authorizes
school districts, as defined in ORS 330.005, to impose construction excise taxes to fund
capital improvements to school facilities; and
WHEREAS, School District represents that it has prepared and adopted a long
term facilities plan for capital improvements, as required by SB 1036, and
WHEREAS, School District is contemplating imposing a construction excise tax
within the School District and desires to enter into an intergovernmental agreement with
City of Tigard to collect the tax prior to the adoption of a construction excise tax; and
NOW THEREFORE, the Parties hereto agree as follows:
1. Information and Forms. School District shall create and provide to City of Tigard: (i)
information, forms, and assistance explaining the School District Construction Excise
Tax ("CET"); (ii) information and forms for CET exemptions; and (iii) any other forms
or information necessary for implementation of the CET.
2. Staffing. City of Tigard shall provide sufficient staff to calculate and collect the
School District CET as prescribed in this agreement along with its collection of other
construction permit fees. School District shall provide sufficient staff to implement the
CET program.
3. Collection; Start date. City of Tigard agrees to assess and collect the CET on behalf of
School District for those properties within School District and within City of Tigard.
City of Tigard shall begin collecting the District CET on March 1, 2008 after the District
gives notice to the City of Tigard of the adoption of the CET, including a copy of
District's resolution imposing the tax, or the effective date of the CET stated in the
Resolution, whichever is later. City of Tigard shall collect the District CET until the CET
expires or this agreement is terminated by either the School District or City of Tigard
upon 60 days written notice. In the event the School District increases or otherwise
modifies the tax, it shall send written notice to the City of Tigard of the increase or other
Page I of 6 - CET IGA City of Tigard
Beaverton School District
modification, including a copy of School District's resolution adopting the change. The
City of Tigard shall collect the tax at the new rate within fifteen (15) business days after
notice is received by the City of Tigard, or upon the effective date of the change stated in
the School District Resolution, whichever is later.
4. Exemptions. School District shall provide City of Tigard with all forms necessary for
CET exemptions, and any other forms or information necessary for implementation of the
CET. If a Person or entity asserts that it is exempt from the CET and files a School
District CET Exemption Form at the time the CET would otherwise be due, City of
Tigard will grant the exemption if it appears to be a valid claim of exemption under the
School District Resolution adopting the CET. It shall be School District's responsibility
to determine the validity of the exemption and to institute collection procedures to obtain
payment of the CET, as well as any other remedy School District may have under law, if
the Person was not entitled to the exemption. Statutory exemptions to the CET are
included in exhibit A to this agreement.
5. Remittance. Following the effective date of this Agreement, City of Tigard shall remit
the collected CET to School District on a quarterly basis, by the 30th of the month
following the quarter's end. The CET remittance and the CET Report shall be sent to the
School District, attention Janice Essenberg, at 16550 SW Merlo Rd., Beaverton, Oregon
97006. Remittance will be by electronic funds transfer to School District CET Account at
US Bank or other similar account as School District will hereafter designate
6. CET Reports. City of Tigard of Tigard shall prepare and submit to the School District
a report of the CETs collected and building permits issued by the City of Tigard for the
previous quarter's construction activities within the School District boundaries. The
report shall include: the number of building permits issued that month; the aggregate
square footage of residential construction; the aggregate square footage of non-residential
construction; the number of building permits for which CET exemptions were given; the
aggregate square footage of construction for the exempted construction; the aggregate
amount of CET paid; and the amount of CET administrative fee retained by City of
Tigard pursuant to this Agreement.
7. Failure to Pam. Construction Excise Taxes shall be paid by the person
undertaking construction at the time that a permit authorizing the construction is issued.
In no event shall the City of Tigard be liable for failure to collect CET when due. In the
event a person fails to pay the CET when due, the City of Tigard shall notify School
District in writing within five (5) business days of discovery of such failure to pay, with
information adequate for School District to begin collection procedures against that
Person, including the Person's name, address, phone numbers, construction project,
square footage of new construction, and building permit number. Upon a Person's
refusal or failure to pay the CET, it shall be School District's responsibility to institute
collection procedures to obtain payment of the CET as well as any other remedy School
District may have under law.
Page 2 of 6 - CET IGA City of Tigard
Beaverton School District
8. Records. City of Tigard shall make all records related to building permit activity,
CET collections, and CET exemptions available to School District, or its designated
auditors, as necessary for School District to audit Construction Excise Tax collections.
9. Administrative Fee; Reimbursement of Additional Expenses.
a. As consideration for the above described services, City of Tigard shall
retain the full I% of the CET collected by City of Tigard as authorized by Section 5 of
Senate Bill 1036. Prior to remitting the CET to School District, City of Tigard shall
deduct this administrative fee directly from the CET collected, and the amounts deducted
and retained shall be identified on the report submitted to School District. City of Tigard
shall establish a fund or account for School District CET revenue, and shall deposit all
revenues collected, minus the administrative fee, into such fund or account.
b. If the administrative fee does not cover the City of Tigard's actual cost of
administering the CET, the City of Tigard may seek reimbursement from the School
District for the difference between the City of Tigard's actual cost of administering the
CET and the amount it has retained as the administrative fee. If the City of Tigard
desires to be reimbursed for its actual cost, the City of Tigard shall submit a quarterly
invoice requesting reimbursement of administrative expenses for the preceding three
month period. The invoice shall itemize the City of Tigard's actual costs of administering
the tax and the amount of the administrative fee it has retained for the same period. For
the purposes of this section, "actual costs" are costs that are directly attributable to the
collection and remittance of the CET, including staff time, cost of materials, and
transaction fees assessed against the City of Tigard for accepting CET payment by credit
card or other electronic means. The City of Tigard shall permit the School District access
to any and all City of Tigard records in order to verify the City of Tigard's invoice.
Except in the case of a good faith dispute, the District shall pay to the City of Tigard the
difference between the City of Tigard's itemized actual cost of administering the tax and
the amount the City of Tigard has retained as the administrative fee within Thirty (30)
days of receipt of the City of Tigard's invoice.
10. Amendment. This Agreement may be amended by mutual written agreement of the
Parties.
11. Other Agreements. This Agreement does not affect or alter any other agreements
between School District and City of Tigard.
12. Defense and Indemnification. Subject to the limits of the Oregon Tort Claims Act,
School District agrees to defend, indemnify and hold harmless the City of Tigard, its
officers, agents and employees, against all claims and actions, and all damages and
expenses related thereto, arising from the performance of this agreement, or relating to
the subject of this agreement, except for those caused by the sole negligence of the City
of Tigard or its officers and employees. The obligations of this paragraph shall include,
but not be limited to:
Page 3 of 6 - CET IGA City of Tigard
Beaverton School District
a. challenge to the City of Tigard's collection or calculation of the CET on behalf
of the School District;
b. for any and all injury to any and all persons or property caused directly or
indirectly by reason of any and all acts or omissions of the School District in the
performance of this Agreement or adoption of the CET; or
c. decisions of City of Tigard staff concerning the amount of any CET, including
calculation of such tax and/or any exemption(s); or
d. refusal or denial of any permit for failure to pay the School District CET.
13. School District and City of Tigard Contact Persons. School District and City of
Tigard hereby designate the following persons as the individuals having primary
responsibility for administration of this Agreement, and as the person designated to
receive notice provided for herein. Either party may change its designated contact person
by written notice to the other party.
Beaverton School District City of Tigard
Name: Janice Essenberg Name: Brian Blalock
Title: Chief Financial Officer Title: Building Official
Address: 16550 SW Merlo Road Address: 13125 SW Hall Blvd
Beaverton, OR 97006 Tigard, OR 97223
Telephone: 503.591.4262 Telephone: 503.718.2448
Email: Email:
janice_essenberg@beaverton.kl2.or.us brianb@tigard-or.gov
14. Notice. Whenever notice is required to be given under this Agreement, the notice
shall be given in writing to the other party's contact person by US Mail, first class
postage prepaid. In addition, notice may be given by email or personal delivery.
15. General Provisions. This Agreement is binding on and insures to the benefit of the
parties and their successors and assigns. Except with the other party's prior written
consent, a party may not assign any rights or delegate any duties under this Agreement.
The headings used in this Agreement are solely for convenience of reference, are not part
of this Agreement, and are not to be considered in construing or interpreting this
Agreement. This Agreement sets forth the entire understanding of the parties with
respect to the subject matter of this Agreement and supersedes any and all prior
understandings and agreements, whether written or oral, between the parties with respect
to such subject matter. A provision of this Agreement may be waived only by a written
instrument executed by the party waiving compliance. No waiver of any provision of this
Agreement shall constitute a waiver of any other provision, whether or not similar, nor
shall any waiver constitute a continuing waiver. Failure to enforce any provision of this
Agreement shall not operate as a waiver of such provision or any other provision. From
time to time, each of the parties shall execute, acknowledge, and deliver any instruments
or documents necessary to carry out the purposes of this Agreement. Time is of the
essence for each and every provision of this Agreement. Nothing in this Agreement,
express or implied, is intended to confer on any person, other than the parties to this
Page 4 of 6 - CET /GA City of Tigard
Beaverton School District
Agreement, any right or remedy of any nature whatsoever. Each party shall bear its own
expenses in connection with this Agreement and the transactions contemplated by this
Agreement. This Agreement shall become effective upon the approval of School
District's Board of Directors and the City of Tigard Council.
Beaverton School District 48J City of Tigard
By: Jerome Colonna By: Craig Prosser
Title: Superintendent Title: City Manager
Date: Date:
Page S of 6 - CET IGA City of Tigard
Beaverton School District
J
EXHIBIT A
EXEMPTIONS
The following improvements are exempt from the Construction excise tax by statute:
1. Private School Improvements
2. Public Improvements as defined in ORS 279A.010
3. Residential housing that is guaranteed to be affordable, under guidelines
established by the United States Department of Housing and Urban Development,
to households that earn no more that 80% of the median household income for the
area in which the construction tax is imposed, for a period of at least 60 years
following the date of construction of the residential housing.
4. Public or Private hospital improvements
5. Improvements to religious facilities primarily used for worship or education
associated with worship.
6. Agricultural buildings as defined in ORS 455.315 (2)(a)
Page 6 of 6 - CET IGA City of Tigard
Beaverton School District
Agenda Item # 3-Al
Meeting Date January 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title City-ODOT Walkway/Bikeway Project Agreement
Prepared By: Duane Roberts Dept Head Approval: City D4gr Approval:
ISSUE BEFORE THE COUNCIL
Should the City enter into an agreement with ODOT accepting $270,566 in grant dollars?
STAFF RECOMMENDATION
Council is requested to authorize the Mayor to sign the agreement on the City's behalf.
KEY FACTS AND INFORMATION SUMMARY
The Oregon Department of Transportation (ODOT) has awarded the City $270,566 in Bike and Pedestrian
Improvement Grant funds to help close two sidewalk gaps at and near the Hall Boulevard and Bonita Road
intersection. The project will address significant safety problems.
One of these gaps includes a narrow shoulder and steep slope where pedestrian and bicyclist safety is a major
concern. Traffic turning right onto Hall Boulevard from Bonita Road creates a safety hazard for pedestrians waiting
at the stop light or rounding the corner. Most vehicles stay in the travel lane, but many drift over into the narrow,
unprotected pedestrian/bike lane area. The installation of a retaining wall and sidewalk at this location will
significantly improve pedestrian safety.
The second gap to be closed is located on the same side of the street and some 150 feet north of the first gap. As
with the first, the second sidewalk infill will accommodate pedestrians and eliminate the intermingling of pedestrians
and bicyclists along the existing shoulder of the road.
Altogether, some 520 lineal feet of 8-foot-wide sidewalk will be installed as part of the grant-funded project.
Construction of the sidewalk improvements is scheduled to occur in fall 2008. All the work will take place in the
public right-of-way.
Legal review of the agreement by Tim Ramis is in progress.
OTHER ALTERNATIVES CONSIDERED
N/A
I:\I RPI N\Council Materials \2008\ 1 -22-08 AIS City-0130T Walkway-Bikeway Project Agreement.doc 1
CITY COUNCIL GOALS
Goal No. 3: Aggressively pursue funding to correct traffic congestion with Tigard.
ATTACHMENT LIST
Exhibit A: Project Vicinity Map
Exhibit B: Walkway/Bikeway Project Agreement
FISCAL NOTES
The City's share of the project's estimated $406,400 overall cost is $66,000 in hard dollars and $69,800 in in-kind
engineering and construction management. The City cash match will come from 08/09 gas tax funds.
I:\LRPLN\Council Materials\2008\1-22-08 AIS City-ODOT Walkway-Bikeway Project Agreement.doc 2
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Exhibit B
Misc. Contracts & Agreements
No. 24663
WALKWAY/BIKEWAY PROJECT AGREEMENT
2008-2009 Pedestrian and Bicycle Program Grant
Retaining Wall and Sidewalk
THIS AGREEMENT is made and entered into by and between the STATE OF OREGON,
acting by and through its Department of Transportation, hereinafter referred to as "State,"
and CITY OF TIGARD, acting by and through its elected officials, hereinafter referred to
as "Agency."
RECITALS
1. Hall Boulevard is a part of the state highway system under the jurisdiction and
control of the Oregon Transportation Commission (OTC).
2. By the authority granted in ORS 366.514, funds received from the State Highway
Trust Fund are to be expended by the State and the various counties and cities for the
establishment of footpaths and bicycle trails. For purposes of Article IX, Section 3(a),
of the Oregon Constitution, the establishment and maintenance of such footpaths and
bicycle trails are for highway, road, and street purposes when constructed within the
right of way.
3. By the authority granted in ORS 190.110, 366.572 and 366.576, State may enter into
cooperative agreements with counties, cities and units of local governments for the
performance of work on certain types of improvement projects with the allocation of
costs on terms and conditions mutually agreeable to the contracting parties.
NOW THEREFORE, the premises being in general as stated in the foregoing recitals, it is
agreed by and between the parties hereto as follows:
TERMS OF AGREEMENT
1. Under such authority, State and Agency agree to design and construct a retaining wall
and sidewalk, hereinafter referred to as "Project." The location of the Project is
approximately as shown on the sketch map attached hereto, marked "Exhibit A," and
by this reference made a part hereof.
2. Agency has determined that the actual total cost of the Project is estimated to be
$406,407. State shall fund the Project in an amount not to exceed $270,566. Agency
shall provide a match in the amount of $135,841 and shall be responsible for any
portion of the Project which is not covered by State funding.
3. The work is to begin upon execution of this Agreement by all parties and be
completed no later than October 31, 2010. This Agreement shall terminate upon
completion of construction and final payment, or five (5) calendar years from date of
Agency/State
Agreement No. 24663
final signature, whichever is sooner, unless extended by a fully executed amendment.
Maintenance responsibilities shall survive any termination of this Agreement.
AGENCY OBLIGATIONS
1. Agency shall conduct the necessary field surveys, prepare plans and contract
documents, advertise for bid proposals, award all contracts, and supervise
construction of the Project.
2. Agency shall obtain a miscellaneous permit to occupy State right of way through the
State District 2A Office prior to the commencement of construction.
3. Agency shall submit a copy of the plans and specifications to State through the State
District 2A Office and the State's Bicycle and Pedestrian Program Manager for review
and concurrence prior to advertising for a construction contract or prior to construction,
if Agency forces will perform the construction work. Concurrence must be received
from both State offices prior to proceeding with the Project. The Project design,
signing, and marking shall be in conformance with the current Oregon Bicycle and
Pedestrian Plan.
4. Agency shall not award a construction contract until State's District 2A representative
has reviewed and approved the low bidder's proposal and costs.
5. Agency shall, upon completion of Project, submit to State Bicycle and Pedestrian
Program Manager an itemized statement of the final actual total cost of the Project.
6. Agency represents that this Agreement is signed by personnel duly authorized to do
so by Agency Council.
7. Agency shall comply with all federal, state, and local laws, regulations, executive
orders and ordinances applicable to the work under this Agreement, including,
without limitation, the provisions of ORS 279C.505, 279C.515, 279C.520, 279C.530
and 279B.270 incorporated herein by reference and made a part, hereof. Without
limiting the generality of the foregoing, Agency expressly agrees to comply with (i)
Title VI of Civil Rights Act of 1964; (ii) Title V and Section 504 of the Rehabilitation
Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv)
all regulations and administrative rules established pursuant to the foregoing laws,
and (v) all other applicable requirements of federal and state civil rights and
rehabilitation statutes, rules and regulations.
8. Agency shall not enter into any subcontracts for any of the work scheduled under this
Agreement without obtaining State's prior written approval.
9. Agency shall require its contractor to indemnify State and name State as a third
party beneficiary of the resulting contract and shall carry at a minimum personal
injury and property damage insurance with a single limit of $1,000,000 for all claims
Agency/State
Agreement No. 24663
arising out of a single accident or occurrence. Agency shall also ensure that the
contractor provides an additional $1,000,000 excess insurance coverage over the
basic $1,000,000 coverage. Each annual aggregate limit shall not be less than
$2,000,000 when applicable. The contractor shall include Agency and State as
named insured on policies issued for this Project, or shall furnish an additional
insured endorsement naming the same as additional insured to the contractor's
existing public liability and property damage insurance. The certificate of insurance
shall include the State of Oregon, Transportation Commission and its members,
Department of Transportation, officers and employees as additional insured.
Agency shall provide a copy of the certificate to State prior to construction of the
Project. The insurance coverage shall not be amended, altered, modified or
cancelled insofar as the coverage contemplated herein is concerned without at least
30 days' prior written notice.
10.Agency shall indemnify, defend, save, and hold harmless the State of Oregon, the
Oregon Transportation Commission and its members, the Oregon Department of
Transportation, their officers, agents, and employees from and against any and all
claims, suits, actions, losses, damages, costs, expenses, and liabilities of any nature
whatsoever resulting from, arising out of, or relating to the activities of Agency or its
officers, employees, subcontractors, or agents under this Agreement.
11. Notwithstanding the foregoing defense obligations under the paragraph above,
neither Agency nor any attorney engaged by Agency shall defend any claim in the
name of the State of Oregon or any agency of the State of Oregon, nor purport to act
as legal representative of the State of Oregon or any of its agencies, without the
prior written consent of the Oregon Attorney General. The State of Oregon may, at
anytime at its election assume its own defense and settlement in the event that it
determines that Agency is prohibited from defending the State of Oregon, or that
Agency is not adequately defending the State of Oregon's interests, or that an
important governmental principle is at issue or that it is in the best interests of the
State of Oregon to do so. The State of Oregon reserves all rights to pursue any
claims it may have against Agency if the State of Oregon elects to assume its own
defense.
12. Agency shall be responsible for all costs not covered by State funding. State funding
is limited to $270,566.
13. Agency shall be responsible for all costs and expenses related to its employment of
individuals to perform the work under this Agreement, including without limitation,
retirement system contributions, workers' compensation, unemployment taxes, and
state and federal withholdings.
14.All employers, including Agency, that employ subject workers who work under this
Agreement in the State of Oregon shall comply with ORS 656.017 and provide the
required workers' compensation coverage unless such employers are exempt under
Agency/State
Agreement No. 24663
ORS 656.126. Agency shall ensure that each of its subcontractors complies with
these requirements.
15. Agency shall, upon completion of Project, maintain the Project at its own cost and
expense and in a manner satisfactory to State.
STATE OBLIGATIONS
1. State grants authority to Agency to enter upon State right of way for the construction
and maintenance of this Project as provided for in miscellaneous permit to be issued
by State District 2A Office.
2. State's local District Office and Bicycle and Pedestrian Program shall review and must
concur in the plans prepared by Agency before the Project is advertised for a
construction contract or before construction begins if Agency forces shall perform the
work. State's Bicycle and Pedestrian Program office shall process all billings
submitted by Agency.
3. Upon receipt of notification that the Agency is prepared to proceed with the
development of Project, State shall provide to Agency an advance deposit in the sum
of $135,283, such amount being equal to 50 percent of the State's share of the
estimated Project costs. Upon completion of Project, inspection and approval by State
staff, and receipt from Agency of an itemized statement of the actual total cost of the
Project, State shall deposit with Agency a final payment, the sum of $135,283, such
amount being equal to 50 percent of the State's share of the estimated Project costs.
When added to the advance deposit, the final deposit will equal the State's share of
the originally estimated cost of $406,407. Should final Project costs exceed the..
original estimate, extra costs shall be borne by Agency; the maximum amount of State
reimbursement is $270,566. If final Project costs are less than original estimate, State
shall deposit with Agency a final payment in an amount which, when added to the
advance deposit, would equal the State's proportionate share of the originally
estimated costs, based on a percentage calculated using State share and local match.
4. State certifies at the time this Agreement is executed, that sufficient funds are
available and authorized for expenditure to finance costs of this Agreement within
State's current appropriation or limitation of current biennial budget.
GENERAL PROVISIONS
1. This Agreement may be terminated by mutual written consent of the parties.
2. State may terminate this Agreement effective upon delivery of written notice to
Agency, or at such later date as may be established by State, under any of the
following conditions:
Agency/State
Agreement No. 24663
a. If Agency fails to provide services called for by this Agreement within the
time specified herein or any extension thereof.
b. If Agency fails to perform any of the other provisions of this Agreement,
or so fails to pursue the work as to endanger performance of this
Agreement in accordance with its terms, and after receipt of written
notice from State fails to correct such failures within 10 days or such
longer period as State may authorize.
c. If Agency fails to provide payment of its share of the cost of the Project.
d. If State fails to receive funding, appropriations, limitations or other
expenditure authority sufficient to allow State, in the exercise of its
reasonable administrative discretion, to continue to make payments for
performance of this Agreement.
e. If federal or state laws, regulations or guidelines are modified or
interpreted in such a way that either the work under this Agreement is
prohibited or State is prohibited from paying for such work from the
planned funding source.
3. Any termination of this Agreement shall not prejudice any rights or obligations
accrued to the parties prior to termination. If any funds are remaining from the
advance deposit, they shall be refunded to State.
4. State, the Oregon Secretary of State's Office, the federal government, and their duly
authorized representatives shall have access to the books, documents, papers, and
records of Agency which are directly pertinent to this Agreement for the purpose of
making audit, examination, excerpts, and transcripts for a period of six (6) years
after final payment. Copies of applicable records shall be made available upon
request. Payment for costs of copies is reimbursable by State.
5. This Agreement may be executed in several counterparts (facsimile or otherwise) all
of which when taken together shall constitute one agreement binding on all parties,
notwithstanding that all parties are not signatories to the same counterpart. Each
copy of this Agreement so executed shall constitute an original.
6. This Agreement and attached exhibits constitute the entire agreement between the
parties on the subject matter. hereof. There are no understandings, agreements, or
representations, oral or written, not specified herein regarding this Agreement. No
waiver, consent, modification or change of terms of this Agreement shall bind either
party unless in writing and signed by both parties and all necessary State approvals
have been obtained. Such waiver, consent, modification or change, if made, shall be
effective only in the specific instance and for the specific purpose given. The failure of
a party to enforce any provision of this Agreement shall not constitute a waiver by a
party of that or any other provision.
Agency/State
Agreement No. 24663
IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year
hereinafter written.
The Oregon Transportation Commission on June 18, 2003 approved Delegation Order
No. 3, Paragraph 12, which authorizes the Director and Deputy Director, Highways to
approve and execute all agreements pertaining to OTC-approved local grant program
agreements for bicycle and pedestrian projects.
On July 7, 2005 the Director and Deputy Director, Highways approved Subdelegation
Order No. 4, Paragraph 10, in which the Director and Deputy Director, Highways,
delegates authority to the Technical Services Manager/Chief Engineer to approve and
execute all agreements pertaining to OTC-approved local grant program agreements for
bicycle and pedestrian projects.
Signature Page to Follow
Agency/State
Agreement No. 24663
CITY OF TIGARD, by and through its STATE OF OREGON, by and through
elected officials its Department of Transportation
By By
Technical Services Manager/Chief
Title Engineer
Date Date
By APPROVAL RECOMMENDED
Title By
Bicycle/Pedestrian Program Manager
Date
Date
APPROVED AS TO LEGAL
SUFFICIENCY By
Region 1 Manager
By
City Attorney Date
Date By
District 2A Manager
Agency Contact: Date
Duane Roberts
Associate Planner APPROVED AS TO LEGAL
City of Tigard SUFFICIENCY
13125 Hall Blvd
Tigard, OR 97223 By
503-718-2444 Assistant Attorney General
Date:
Agenda Item # 3. 5 Q.
Meeting Date January 22, 2008
LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Award Contract for Geographical Information System (GIS) Applications Development and
Implementation Project
Prepared By: Toe Barrett Dept Head Approval: City Mgr Approval: la~
ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD
Shall the Local Contract Review Board award a professional services contract for the City's GIS Applications
Development and Implementation project to GeoNorth LLC and authorize the City Manager to take all steps necessary
to execute said contract.
STAFF RECOMMENDATION
Staff recommends the Local Contract Review Board award the contract for the GIS Applications Development and
Implementation project to GeoNorth and authorize the City Manager to execute the contract.
KEY FACTS AND INFORMATION SUMMARY
"Tigard began using GIS in 1989 to automate map production and improve its analytical capabilities. Community
Development uses GIS in long-range planning projects, zoning maintenance, comprehensive maps and other
geospatial layers. GIS is also heavily used in ad hoc analysis to support decisions, and as a communication tool for
various CD projects. Public Works uses GIS primarily to find scanned schematics via indexing grid layers in GIS.
Engineering assists in much of the daily maintenance of the data layers, such addresses and utilities. The Police
Department has also just recently purchased an ArcGIS license to assist in mapping crime data. In April of this
year, the City launched its pilot project, called CRIME Spotter, on its public web site, Police Department page. The
design of CRIME-Spotter is an example of the direction the City will be heading with the public access component
of its enterprise GIS.
No business systems are integrated with the City's GIS. Procedures for moving business data into GIS and viewed
via MAGIC, the City's current GIS system, usually involve manual exports (e.g. dbf tables) and join functions
within the GIS application. In addition several static map links are built into MAGIC which allow users to view
other business data on scanned images. The City is transitioning from a department centric model of GIS to a City-
wide or enterprise GIS. Currently data layers are stored in a combination file-server environment (shapefiles) as
well as ArcSDE and geodatabases.
The City has completed a GIS Strategic Plan, GIS Needs Assessment, and GIS System Architecture Design &
Application Design and most recently has been designing geodatabases, which will be followed by data conversion
efforts. The next phase of the City's overall enterprise GIS system is the application development and
implementation.
Staff issued a Request for Proposal for the GIS Applications Development and Implementation project on
December 10" to GIS firms that had qualified under the City's Request for Qualification. The City received two
proposal responses to the RFP. Staff conducted a detailed review of the proposals and makes the recommendation
to award the contract to GeoNorth based on this review.
OTHER ALTERNATIVES CONSIDERED
1. Do not award the contract to GeoNorth and direct staff to prepare a new Request for Proposal for the project.
CITY COUNCIL GOALS
None
ATTACHMENT LIST
None
FISCAL NOTES
The estimated cost for the project is $159,320. The City's Technology budget has the appropriations for this and
other future enterprise GIS projects.
I:\ADN1\Packet'08\080122\GIS Applications Development AS - 01222008.doc
Agenda Item # . 5 b
Meeting Date January 22, 2008
LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Approve Purchase of Geographical Information Services (GIS) Professional Services from
Oregon Corrections Enterprises
Prepared By: Joe Barrett Dept Head Approval: City Mgr Approval:
C&O
ISSUE BEFORE THE LOCAL CONTRACT REviEw BOARD
Shall the Local Contract Review Board approve the purchase of GIS professional services for data conversion of the
water utility system under the City's GIS program from Oregon Corrections Enterprises.
STAFF RECOMMENDATION
Staff recommends the Local Contract Review Board approve the purchase of GIS professional services from Oregon
Corrections Enterprises.
KEY FACTS AND INFORMATION SUMMARY
The City's water utility system's data conversion is one of the major data conversion efforts required under the City's
enterprise GIS (geographic information system) project. The water utility system is the largest physical utility system of
the City's and data management of the physical location of the existing system is currently paper based. This data
conversion will move the system from its currently paper heavy environment into GIS, allowing for improved access,
mapping, analysis, and integration with the existing asset management system.
Through discussions and recommendations of a number of local jurisdictions, the City discovered that Oregon
Correction Enterprises is capable of performing this service. As a follow-up to the recommendations, staff met with
Oregon Correction Enterprises and conducted an on-site visit of their location to verify their capabilities. Based upon
the recommendations, the on-site visit, and the meeting with Oregon Correction Enterprises, staff is confident they are
a very valid, low cost option for the City for the performance of the aforementioned services.
Under Tigard Public Contracting Rule 10.010 A.1 the City may enter a contract with a public agency without
competitive bids or proposals. Staff recommends that the Local Contract Review Board award the purchase of these
services to Oregon Correction Enterprises under this exemption for further cost-savings to the City through reduced
staff time and no advertising or printing costs associated with a Request for Proposals process.
OTHER ALTERNATIVES CONSIDERED
1. Do not approve the purchase with Oregon Corrections Enterprises and direct staff to conduct a formal Request
for Proposals for the required services.
CITY COUNCIL GOALS
None
ATTACHMENT LIST
None
FISCAL NOTES
The estimated cost for the work is $78,375. The City's Technology budget has the appropriations for this and other
GIS-related purchases.
Agenda Item #
Meeting Date January 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Presentation of Award to Photo Contest Winners
Prepared By: Marissa Daniels Dept Head Approval: City Mgr Approval: l A
ISSUE BEFORE THE COUNCIL
Present awards to winning photographers of the City of Tigard photo contest themed, "Tigard... A place to call
home."
STAFF RECOMMENDATION
Present a certificate to each category winner, comment on winning submissions, and announce the overall contest
winner.
KEY FACTS AND INFORMATION SUMMARY
Council's direction to update the Comprehensive Plan stressed the importance of garnering citizen input and
participation. The Comprehensive Plan Photo Contest is one of the additional ways staff has sought this citizen
participation. The images reflect the photo contest theme, "Tigard... A place to call home." The photos collected in
the contest will be used and credited in the Comprehensive Plan, with the overall winner featured on the front cover.
The contest ran from the end of August to November 1, 2007. Entries were received from 14 photographers, 40
photographs in total. The Photo Contest Category winners are as follows:
Category Winning photo and photographer
■ Places: "Carriage House in Autumn" by Dan Quello
■ Wildlife/Pets: "Friendly Deer" by Zen Dutson
■ History: "Tigard House" by Paul August
■ People: "Lawn Bowling" by Kirsten Carnese
■ Landscape: "Fall Color" by Kim Brun
In an effort to expand the participation to the broader community, online voting for the top winner was available from
December 10, 2007 to January 4, 2008. Using "Survey Monkey" to collect responses, we received 714 votes in total.
The Tigard community has voted, and the winner is....
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
1. Comprehensive Plan
a. Updating the blueprint for the City
b. Public Input
ATTACHMENT LIST
Exhibit A: Contest Winning Photographs (PowerPoint Slides)
FISCAL NOTES
N/A
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Agenda Item # 5
Meeting Date Tanuary 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Council update on the activities of the Tigard Youth Advisory Council CL YAQ
Prepared By: Sheryl Huiras Dept Head Approval: V V~ City Mgr Approval:
CI.)
ISSUE BEFORE THE COUNCIL
Receive presentation on the Tigard Youth Advisory Council activities over the past several months.
STAFF RECOMMENDATION
Tigard Youth Advisory Council staff recommends that the City continues support for TYAC activities.
KEY FACTS AND INFORMATION SUMMARY
The mission of the Tigard Youth Advisory Council (TYAC) is to improve and connect the lives of Tigard youth. In
2006/2007, we've accomplished this through a variety of positive youth and community activities. For example, TYAC
sponsored three movie nights for middle school students at the Tigard Library. Over 100 kids attended each night,
giving them something positive to do on Friday nights. TYAC also sponsored a Halloween Room at the Tigard High
School, giving kids a safe and fun place to trick-or-treat. In 2006 and 2007, TYAC planned, coordinated, and
implemented a Youth Summit Workshop called THOT (Teens Helping Other Teens). Over 75 students attended each
workshop and attended classes on cultural diversity, college preparation, goal setting, how to get involved in the
community, peer pressure challenges, drugs and alcohol education, and peer court information. TYAC was also
involved in numerous park cleanups and the Holiday Tree Lighting Ceremony.
In 2007, TYAC wrote letters of support and the City of Tigard was named one of the 100 Best Communities for Young
People. Alexander Carsh, Vice-President of TYAC , went to Washington DC to receive our award. In 2005, TYAC
received the "We Make a Difference Award" from Washington County for outstanding- service to our community.
Our TYAC attended the Washington County Youth Council Summit. As a result of this summit they wrote and
received a $1,000 grant and will be putting on a Bicycle Safety and Wellness Fair in May 2008.
A PowerPoint presentation further describing TYAC activities will be made at the January 8, 2008 Council meeting.
OTHER ALTERNATIVES CONSIDERED
N/A.
CITY COUNCIL GOALS
Improve Council/Citizen communications
ATTACHMENT LIST
PowerPoint presentation.
FISCAL NOTES
N/A
1:\ADn4\1'acket'08\080122\'I'YAC City Council Presentation January 8 (2).doc
Projects We Worked On This Past
Tigard 2'outhAdvisory Council Year
• '100 Best Communities
For Youth
• Halloween Rooms
T Y A • Tree Lighting Ceremony x !i
.f a Meeti . y, e TuY C -
100 Best Communities For Youth
Halloween Rooms
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Tree Lighting Ceremony Meeting with the TuYAC
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Future Planned Projects
• Youth Workshop 2008 J J
• Blanket Drive
• Family Movie . ig t ; OD
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Agenda Item # y
Meeting Date Tanuary 22, 2008
CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title City Center Advisory Commission (CCAC) -joint Meeting with City Center
Development Agenc~(C~) and Review of the CCAC Annual Report
Prepared By: Phil Nachbar Dept Head Approval: - City Mgr
Approval:
ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY
Review of 2007 CCAC Annual Report, and joint meeting between the CCAC and the CCDA to discuss
annual progress, priorities, and recommendations.
STAFF RECOMMENDATION
Review and discuss the 2007 Annual Report with the CCAC
KEY FACTS AND INFORMATION SUMMARY
An Annual Report of the CCAC is a requirement of Section 11 of the By Laws for the Commission, and
provides an opportunity for the Commission and CCDA to review progress over the previous year. In the
attached Annual Report are additional recommendations suggested by the Commission in fulfillment of its
mission. As the Downtown program progresses to the implementation phase, the Commission was asked
to focus on specific projects within the annual work program. Many have recognized that this is a unique
time to help the community set a direction for the Downtown, and that this challenge, though daunting, is
a unique "branding" opportunity for Tigard to create a truly unique public place.
• The Commission recommended to Council a "form-based" land use and development code be
investigated for potential use in Downtown.
• With regard to the new master plan for Fanno Creek Park & the Downtown Plaza, the CCAC has
acknowledged the quality of design being generated by Walker Macy, consultants for the project,
and has provided thoughtful oversight to the work of the lead Steering Committee. In particular,
the Commission supports the Plaza District Plan, and thinks it will help open up new
redevelopment opportunities in the area. The Commission has advanced the discussion of
"sustainability" in the Downtown, and as a result, the master plan to restore Fanno Creek Park and
design a new public plaza has referenced that over-riding goal.
• The Commission evaluated the relative importance of the "round-about" in the Burnham Street
project, and supported the concerns of Downtown property owners in recommending to Council
that it be removed from the project.
• The Commission recommended a change to its By Laws, eliminating the automatic appointment of
a Planning Commission member due to their inability to realistically serve on two commissions at
the same time, expanding at-large, community-wide, membership. It requested that a new position
provide expertise in planning, design, real estate or affordable housing, which was approved by
Council.
• The CCAC participated in discussions about the budget for Downtown, and made
recommendations to the CCDA for consideration of repayment of Parks funds when used in the
Downtown.
• The Commission has taken a stronger interest in establishing its own agenda, and prioritization of
issues for discussion. Staff recognizes that as the CCAC evaluates its mission, the natural
progression is for the group to take on a stronger leadership role, and has planned training
opportunities to support this objective.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
Goal #3: Implement the Downtown Urban Renewal Plan
■ Prioritize and begin implementing tasks identified in the development strategy for downtown.
ATTACHMENT LIST
Attachment 1: 2007 CCAC Annual Report
Attachment 2: List of Motions and Recommendations made to Council or CCDA in 2007
FISCAL NOTES
No cost impact.
I:\ADM\Packet'08\080122\1-22-08 CCAC Joint Meeting with the CCDA CCAC Annual Report
AIS.doc
2007Annual Report of the City Center Advisory Commission (CCAC)
The 2007 calendar year provided the CCAC with a range of projects and issues to
consider with regard to the Downtown and Urban Renewal. As the Downtown
program progresses to the implementation phase, the Commission was asked to
focus on specific projects within the annual work program. These included a master
plan for Fanno Creek Park & the Public Plaza, the development of new Land Use
and Design Guidelines for the Downtown, and the Burnham Street reconstruction
project. At its monthly meetings, the group has explored other topical areas relevant
to their mission and provided guidance with regard to use of a "form-based code" in
Downtown, communications and "branding", affordable housing, and Council
relations. Many have recognized that this is a unique time to help the community set
a direction for the Downtown, and that this challenge, though daunting, is a unique
"branding" opportunity for Tigard to create a truly unique public place.
The Commission recommended to Council a "form-based" land use and
development code be investigated for potential use in Downtown. With the idea that
design is critical for the success of Downtown, this type of code has been evaluated
by Staff, and a newly formed joint Committee on Land Use and Design Guidelines.
The result has been a collaborative effort to provide top-rate design guidelines for
Tigard's new town center. Though not complete, the direction has been established
with the CCAC and the Planning Commission working together in this effort.
The Burnham Street reconstruction project has made steady progress with assistance
from the CCAC in reviewing plans, hearing public comment, and providing
recommendations to Council. In particular, the CCAC fielded comments and
concerns of several Burnham Street property owners during the preliminary design
process. The Commission evaluated the relative importance of the "round-about",
and supported the concerns of Downtown property owners in recommending to
Council that it be removed from the project. City Council supported the
recommendation and decided to eliminate it from the plans. In general, the
Commission has supported the project and encouraged its "green street" design
initiated under the Downtown Streetscape Design Plan.
The Commission was involved in early discussions for development of a master plan
for Fanno Creek Park & the Downtown Plaza. This project sets the course for
development of needed public space and the core area of Downtown. The CCAC
provided input and guidance on the formation of new Steering Committee for the
project, which would maintain the influence of the CCAC, but incorporate the
influence of the larger community. With the CCAC's Chair serving as dual Chair to
the Fanno Steering Committee, the Commission has been closely engaged in the
project, providing specific recommendations to Council, but also bringing ideas to
the Steering Committee through cross membership. The CCAC has acknowledged
2007 CCAC Annual Report
Page 1
the quality of design being generated by Walker Macy, consultants for the project,
and has provided thoughtful oversight to the work of the lead Steering Committee.
In particular, the Commission supports the Plaza District Plan, and thinks it will help
open up new redevelopment opportunities in the area.
The Commission has advanced the discussion of "sustainability" in the Downtown,
and as a result, the master plan to restore Fanno Creek Park and design a new public
plaza has referenced that over-riding goal. To the extent that sustainability can be
conveyed in the design of both open spaces and buildings, it can become the public
"brand" which will set Tigard apart, and begin to bring into focus a public identity.
As the Commission sought to recruit new membership, it capitalized on the
opportunity to revise its composition to a more meaningful representation. In
particular, the Commission recommended eliminating the automatic appointment of
a Planning Commission member due to their inability to realistically serve on two
commissions at the same time, expanding at-large, community-wide, membership,
and requested that a new position provide expertise in planning, design, real estate or
affordable housing. The CCAC has had several discussions on affordable housing,
and is advancing the discussion on this issue for Downtown.
The Commission participated in discussions about the budget for Downtown, and
made recommendations to Council for consideration of repayment of Parks funds
when used in the Downtown. In concert with the City's interest in providing a
balanced approach for community-wide use of Parks funds, the Commission
recognizes the opportunity and responsibility that goes with it in using multiple
funding sources for the Downtown. The City has set up a repayment loan account
for just such use of funds.
In March of 2007, the City received notice that it was awarded a $2.5 million MTIP
grant for the reconstruction of Main Street from the railroad tracks to the street's
southwest entrance at 99W. The Commission was instrumental in providing critical
testimony for the project, which resulted in the award.
The Commission has taken a stronger interest in establishing its own agenda, and
prioritization of issues for discussion. Staff recognizes that as the CCAC evaluates its
mission, the natural progression is for the group to take on a stronger leadership role,
and has planned training opportunities to support this objective.
Additional Recommendations to Council
The CCAC provides the following recommendations in support of its mission:
2007 CCAC Annual Report
Page 2
1. With the loss of members over the past year, the Commission is concerned
about operating with less than full membership capacity, and requests that
Council clarify the Commission's role in recruitment.
2. The Commission requests additional training opportunities preferably on
weekends or evenings including professional memberships such as the Urban
Land Institute. Events such as the trip to Port Moody, and the "formed-
based" code seminar in Wilsonville were excellent training opportunities.
While the training seminar on "form-based" codes was offered to members of
the - joint Committee on Land Use and Design Guidelines, the CCAC feels
that in order for the entire Commission to be in a position to recommend the
"form-based" code concept for Downtown, it will need additional training to
understand "what a form-based code looks like on paper".
3. The Commission values its relationship with. City Council and encourages
Council to attend CCAC meetings, and to consider other opportunities for
open discussion on upcoming Downtown issues.
Carl Switzer, Chair, City Center Advisory Commission
2007 CCAC Annual Report
Page 3
Attachment 2
Attachment to 2007 CCAC Annual Report
CCAC Motions and Recommendations to Council in 2007
■ Recommend acceptance of 2006 Annual Report.
■ Recommend that the City Center Development Agency approve the
Downtown Implementation Strategy for FY 07-08.
■ The CCAC requests formal clarification by the CCDA, both of its referral of
the streetlight selection to the CCAC, and of its rationale for departing from
the streetlight selection included in previously adopted Resolutions 03-11 (the
recommended design elements of the downtown commuter rail station) and
06-02 (Streetscape Plan). Should the CCDA choose to formally refer this
matter, the CCAC further requests direction as to any selection criteria
deemed important by the CCDA.
■ Recommend to the Budget Committee as follows: Accept the 07/08 budget as
presented, with two exceptions: 1. Recommend removing the roundabout
from the Burnham Street construction drawings. 2. With respect to projects
identified in the parks capital fund budget, we recommend repayment of parks
SDC funds based upon a mechanism for repayment to be developed. This
mechanism will repay parks SDC's based on the percent of downtown related
expenditures versus total project costs."
■ Recommend City Council amend the CCAC Bylaws as follows: Eliminate the
compositional requirement for a Planning Commission representative but,
rather, fill that position with a Tigard resident who possesses relevant
professional expertise which could include, but is not limited to, for example,
real estate development, land use planning, affordable housing, environmental
design.
■ Recommend endorsement of the concepts presented in Scheme 1 for the
Downtown Plaza, including the plaza location on the Stevens marine property.
Agenda Item # --7
Meeting Date Tanuary 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Public Hearing for a Proposed Local Improvement District (LID) in the Tigard Triangle and
Consideration of an Ordinance to Form the District
Prepared By: G. Berry Dept Head Approval: v City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Shall City Council approve an ordinance establishing an LID in the Tigard Triangle?
STAFF RECOMMENDATION
Approve the attached ordinance establishing the LID.
KEY FACTS AND INFORMATION SUMMARY
• On February 28, 2006, City Council approved Resolution No. 06-10 directing the preparation of a Preliminary
Engineer's Report. On December 18, 2007, City Council approved Resolution No. 07-75 declaring an intention to
form the LID and setting a hearing for January 22, 2008, to hear remonstrances.
• The next step in the LID process is to approve the attached ordinance establishing the LID.
• If the ordinance is approved, final plans and bid documents will be prepared and bids from contractors to construct
the improvement will be requested.
• Construction is expected to begin in April 2008 and be completed in September 2008.
• Following construction and determination of final costs, City Council will be requested to consider a resolution
approving the methods of assessment and assessment to benefited owners as well as directing that a hearing be held
to consider objections.
OTHER ALTERNATIVES CONSIDERED
None. If Council does not wish to proceed, all activities regarding the proposed LID will be terminated.
CITY COUNCIL GOALS
By providing funding for street improvements, the proposed LID advances Goal No. 3.- Aggressively pursue
funding to correct traffic congestion within the City.
ATTACHMENT LIST
Attachment 1: Proposed Ordinance with Exhibit "A"
Attachment 2: Preliminary Engineer's Report
FISCAL NOTES
Specht Development, Inc. deposited $72,500 for preparation of the Preliminary Engineer's Report with the
understanding that the City would include the cost of preparing the report in the total LID cost if the City forms
the District. The amount deposited by Specht Development, Inc. would be refunded to the firm after formation of
the district. If the district is not formed, all actual costs in the preparation of the report will be retained from the
Specht Development, Inc. deposit and any remaining balance will be refunded to the firm.
The LID is currently expected to cost between $2,300,000 and $2,500,000. A funding mechanism is required to
provide this amount through Fiscal Years 07-08 and 08-09.
I:\AI)M\Paeket'08\080122\1-22-08'1'rianglc LID AIS.doe
Attachment 1
CITY OF TIGAM OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 08-
AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL
OF DECEMBER 18, 2007, AS AMENDED WITH RESPECT TO THE BOUNDARIES OF THE
TIGARD TRIANGLE LOCAL IMPROVEMENT DISTRICT (LID #1); DECLARING RESULTS OF
THE HEARING HELD WITH RESPECT TO THE IMPROVEMENT; DETERMINING THE
BENEFITED PROPERTIES TO BE ASSESSED; ESTABLISHING THE DISTRICT; AND ORDERING
THE IMPROVEMENTS TO BE MADE IN CONFORMANCE WITH PLANS AND SPECIFICATIONS
BEING PREPARED FOR THE IMPROVEMENTS.
WHEREAS, Resolution No. 07-75 was passed by the City Council of the City of Tigard at its regular meeting
of December 18, 2007, which described the boundaries of a proposed street improvement assessment district,
and which declared the Council intention to construct street improvements, including curbs, gutters, sidewalks,
streetlights, storm drainage facilities, sanitary sewers, storm drainage facilities, street trees, undergrounding of
any overhead utilities, and appurtenances thereto, and to assess the costs for the improvements against the
properties within the boundaries which have been found to be specially benefited; and
WHEREAS, Resolution No. 07-75 set a public hearing on January 22, 2008, to hear remonstrances; and
WHEREAS, pursuant to the resolution, legal notice of the hearing scheduled for January 22, 2008, was given by
publication in The Times on January 10, 2008, prior to the hearing; and
WHEREAS, by the terms of the resolution a hearing was held at 7:30 p.m. on January 22, 2008 at the Town
Hall Meeting Room in City Hall located at 13125 SW Hall Boulevard in Tigard, Oregon for the purpose of
affording an opportunity to any parties affected by the proposal to make objections or remonstrances to the
proposed improvement; and
WHEREAS, written notice regarding the public hearing was given to all property owners in the proposed
assessment district ten or more days prior to the hearing in accordance with TMC 13.04.040(b)(1)B; and
WHEREAS, the preliminary plans and specifications for the improvements, the estimates of the work to be
performed, and the probable costs of the improvements which each lot should pay were available to the public
at the meeting and prior to the meeting; and
WHEREAS, all objections and remonstrances presented prior to the hearing and at the hearing represent less
than 66 2/3% by property area within the improvement assessment district, and the percentage of
remonstrances is not a ban to further proceedings in the making of the improvements; and
WHEREAS, all proceedings to date have been in conformity with State Statutes, the Tigard Charter, Chapter
A, §38, §39, and Tigard Municipal Code, Tide 13, and all procedures were regularly and lawfully conducted.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Resolution No. 07-75 adopted by the City Council on December 18, 2007, and attached
and marked as Exhibit "A" shall be adopted as a part of this ordinance subject to any
ORDINANCE No. 08-
Page 1
amendments set forth in Sections 5 and 6 of this ordinance. The boundaries of the area
henceforth to be known as Tigard Triangle Local Improvement District #1, as described in
the resolution, are declared and fixed in accordance with the description.
SECTION 2: The City Council, having acquired jurisdiction to order the improvements to be made, does
hereby authorize the formation of the local improvement district and directs the Finance
Director to prepare the Preliminary Assessment Roll.
SECTION 3: The City Council further authorizes the acquisition of land as provided by State law and the
Tigard Municipal Code, and the construction of street improvements within the boundaries
of the Tigard Triangle Local Improvement District #1 in conformity in all reasonable
particulars with the plans and specifications being prepared for this LID.
SECTION 4: The estimated costs and expenses of the improvements to be assessed against the specially
benefited properties is $2,273,993.00. The estimated costs include the cost of construction
and installation of the improvements, advertising, legal, administrative, survey, engineering,
notice, supervision, materials, labor, contracts, equipment, inspections and assessment costs;
financing costs including interest charges; the costs of necessary property right-of-way or
easement acquisition and condemnation proceedings; attorney's fees and any other
necessary expenses.
SECTION 5: All lands situated within the boundaries described on the attached Exhibit "A" are
determined and declared to be a street improvement assessment district, and it is further
declared that each lot, part of lot and parcel of land within said boundaries will be specially
benefited by said improvements. The estimated cost is $2,273,993.00 for the
improvements. The project cost estimated to be $2,273,993.00 shall be assessed, according
to benefit, against all lands within the district. Benefit for the purposes of Tigard Triangle
LID #1 is hereby determined to be derived according to improving both the property's
ability to develop as set forth in the Comprehensive Plan and the Tigard Triangle Design
Standards for the City of Tigard, and the property's access to the improvements.
SECTION 6: The final costs of the improvements to be assessed shall be determined after completion of
all improvements and acceptance of the improvements by the City of Tigard. The final
methods of assessment shall likewise be determined after the improvements are completed
and accepted.
SECTION 7: The Tigard City Council finds that the Tigard Triangle LID #1 improvements are local
improvements of the character described in TMC 13.04.010(a) and ORS 310.140, and that
they therefore qualify for interim financing pursuant to ORS 223.235.
SECTION 8: This ordinance shall be effective 30 days after its passage by the Council, signature by the
Mayor, and posting by the City Recorder.
ORDINANCE No. 08-
Page 2
PASSED: By vote of all Council members present after being read by number
and title only, this day of , 2008.
Catherine Wheatley, City Recorder
APPROVED: By Tigard City Council this day of 52008.
Craig Dirksen, Mayor
Approved as to form:
City Attorney
Date
I:\eng\2007.2008 fy cipUigard triangle lid - specht\1-22-08\council ordinance_2008 - tigard triangle lid 1-22-08.doc
ORDINANCE No. 08-
Page 3
CITY OF TIGARD, OREGON EXHIBIT A
TIGARD CITY COUNCIL -
~r RESOLUTION NO.07-:J~E
A RESOLUTION DECLARING COUNCIL'S INTENTION TO FORM A LOCAL
.IMPROVEMENT DISTRICT (LID) TO IMPROVE CERTAIN STREETS WITHIN THE
TIGARD TRIANGLE IN THE CITY OF TIGARD.
WHEREAS, Specht Development, Inc. submitted a petition for the formation of a Local
Improvement District (LID) to construct improvements to the following streets within the City of
Tigard
• SW 69th Avenue, between SW Dartmouth Street and SW Baylor Street
• SW Clinton Street, between SW 68d, Parkway and SW 70th Avenue
• SW Dartmouth Street, between SW 68th Parkway and SW 70th Avenue (north side only)
o SW Baylor, from SW 701h Street to just east of SW 69th Avenue
• SW 68th Parkway, from SW Dartmouth Street to a point approximately 50 feet north of SW
Clinton Street (west side only) and a landscaped median extending from 150 feet to 350 feet
north of SW Clinton Street
• Sidewalks, ramps, curbs, signing and striping to support the proposed traffic signal at SW 68t
and SW Dartmouth Street; and
WHEREAS, the proposed improvements include upgrading the streets to full City street standards,
including sewer, storm drainage facilities, curbs, gutters, sidewalks, street trees, and undergrounding of
any overhead utilities; and
WHEREAS, the Capital Construction and Transportation staff prepared a preliminary evaluation
report, which was submitted to City Council for discussion and direction during the meeting of
February 28, 2006; and
WHEREAS, the preliminary evaluation report determined that the proposed LID appears feasible and
recommended that City Council take the next step in the LID formation process by authorizing the
preparation of a preliminary engineer's report; and
WHEREAS, the City Council by Resolution No. 06-10 authorized the preparation of a Preliminary
Engineer's Report for the proposed LID; and
WHEREAS, the City retained the firm of Group Mackenzie to prepare the Preliminary Engineering
Report; and
WHEREAS, Group Mackenzie has completed the Preliminary Engineer's Report; and
RESOLUTION NO.07-7t')
Page 1
WHEREAS, the City Council discussed the proposed LID, heard the pros and cons about the
proposed LID, and provided an opportunity for input by the initiators of the LID and other property
owners; and
WHEREAS, the Preliminary Engineer's Report concludes that the LID is feasible and recommends
that City Council proceed with the formation of the LID as proposed in the Report.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that.
SECTION 1: The City.Council hereby declares the intention to form a local improvement district
(LID) to improve the following streets within the Tigard Triangle in the City of
Tigard:
• SW 69th Avenue, between SW Dartmouth Street and SW Baylor Street
• SW Clinton Street, between SW 68th Parkway and SW 70th Avenue
• . SW Dartmouth Street, between SW 68th Parkway and SW 69th Avenue (north
side only)
• SW Baylor, from SW 70th Street to just east of SW 70th Avenue
• SW 68th Parkway, from SW Dartmouth Street to a point approximately 50 feet
north to SW Clinton Street (west side only) and a landscaped median extending
from 150 feet to 350 feet north of SW Clinton Street
• Sidewalks, ramps, curbs, signing and striping to support the proposed traffic
signal at SW 681b Avenue and SW Dartmouth Street
SECTION 2: The improvements will include street, storm drainage, sanitary sewer, sidewalk,
lighting, undergrounding power, telephone, cable, and other ancillary improvements
necessary to bring the streets up to full City standards. Basic construction will be
procured in accordance with City of Tigard construction contract procurement
procedures. Portions of construction, such as water, may be completed by public
utilities.
SECTION 3: The estimate of probable total costs of the improvements is between $2,300,000 and
$2,500,000.
SECTION 4: The proposed method of assessment shall be as follows:
a. Sanitary Sewer Improvements
100% of costs on an Area Basis for lots that are not currently served
b. Street, Private Utilities and Storm Drainage Improvements
75% of costs on an Area Basis for all properties
25% of costs on a Frontage Basis for properties not previously improved along
SW 68th Parkway.
RESOLUTION NO. 07 -
Page 2
c. Sidewalk, Street Trees, and Street Lighting
25% on an Area Basis
75% on a Frontage Basis
The proposed method of assessment is tentative and may be altered by the City at
the time of final assessment.
SECTION 5: The public hearing to hear remonstrances shall be conducted during the City
Council meeting on January 22, 2008, at 7:30 p.m. in City Hall, Town Hall Meeting
Room, 13125 SW Hall Blvd., Tigard, Oregon.
SECTION 6: Proper notice shall be given regarding the time and date of the public hearing to
hear the remonstrances. This notice should include the streets in the proposed LID
and a brief description of the proposed public improvements.
SECTION 8: This resolution is effective immediately upon passage.
PASSED: This b day of D-QC Cam "Z 2007.
c
Mayor City of Tigard
ATTEST:
rk.-L. .,e
City Recorder - City of Tigard
tlengt2007-2008 y clpftard triangle lid - specht\12-18-07 counc8112.1847 triangle 8d res.doc
RESOLUTION NO. 07 Page 3
r
AGENDA ITEM No. 7 Date: January 22, 2008
TESTIMONY
SIGN-UP SHEET
Please sign on the following page(s) if you wish to testify before City Council on:
PUBLIC HEARING
TO HEAR REMONSTRANCES
FOR A PROPOSED LOCAL
IMPROVEMENT DISTRICT (LID) IN
THE TIGARD TRIANGLE AND
CONSIDERATION OF AN ORDINANCE
TO FORM THE DISTRICT
The Tigard City Council on January 22, 2008, at 7:30 PM at the City of Tigard Town Hall,
13125 SW Hall Blvd., Tigard, Oregon, will consider formation of the Tigard Triangle
Local Improvement District to construct improvements to the following streets within the
City of Tigard:
• SW 69`h Avenue, between SW Dartmouth Street and SW Baylor Street
• SW Clinton Street, between SW 68`h Parkway and SW 70`h Avenue
• SW Dartmouth Street, between SW 68"' Parkway and SW 701h Avenue (north side only)
• SW Baylor, from SW 70`h Street to just east of SW 69`h Avenue
• SW 68`h Parkway, from SW Dartmouth Street to a point approximately 50 feet north of
SW Clinton Street (west side only) and a landscaped median extending from 150 feet to
350 feet north of SW Clinton Street
• Sidewalks, ramps, curbs, signing and striping to support the proposed traffic signal at
SW 68`h and SW Dartmouth Street.
The proposed improvements include upgrading the streets to full City street standards,
including sewer, storm drainage facilities, curbs, gutters, sidewalks, street trees, and
undergrounding of any overhead utilities.
The purpose of the hearing is to receive remonstrances as required by Tigard Municipal
Code, Chapter 13.04. To be considered, all written and oral remonstrances must be
received by the close of the hearing.
Due to Time Constraints City Council may Impose a Time
Limit on Testimony
AGENDA ITEM No. 7 Date: January 22, 2008
PLEASE PRINT
Pro onent - (Speaking In Favor Opponent - (Speaking Against) Neutral
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
I1M 104A CeoLA
I~aa Sc,~ 1 Z''.d' bls~~
s ~3 63q- ZA9 I 2
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
Name, Address & Phone No. Naive, Address & Phone No. Name, Address & Phone No.
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
Naive, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
i
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
I
i~00 ~OCJ<~OOJOOOOJJ`~JJJJ;J.~~~
oil V~
J-5-
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AJ F/L.,,
P clb h
January 22, 2008 rr1U
City of Tigard
13125 SWK Hall Blvd
Tigard, Oregon 97223
Dear City Council,
+ l u v
We are the owners of two pieces of property on SW Baylor St., 6940 and 6950. We are
writing this letter and attending the meeting to oppose the current plan for the Local
Improvement District for this area.
We oppose this plan because the current plan is unsafe, unfair and unreasonable. Specht
appears to have cherry-picked the LID to force development which favors their aim and
makes it untenable for small owners to remain. Our understanding is that now, the area
that Specht essentially clear cut over a year ago behind our house is now to remain
undeveloped. I assume this means it will be reseeded and replanted and left as a natural
area? But the plan still intends to develop only two properties on SW Baylor. This is
unsafe, unfair and unreasonable for the following reasons: Baylor is currently way off
center.....The curb on our side of the street would go past where the current road is. The
other side of the road has a very deep ditch so the road would have to be at least 3/4
developed. This is unfair since the owners on the other side of the street are not involved
in this LID.
The plan is unsafe because the road would have to be widened for only those two houses
and then the road would again go back to its present configuration for the rest of Baylor.
This is unsafe and unreasonable..... if the road is widened to allow more traffic for part of
the street, it should be widened all the way to 72"d and all the neighbors should have to
participate in this improvement. The only part of our property which would make sense
Q \ to develop and put in sidewalks, etc. would be the small property bordering on
G~ 0 K~' J 69th. ...however, since the plan does not include the rest of the properties on 69`h, which is
also not built for heavy traffic, this does not seem fair or reasonable.
Our last objection is that there is no development on our corner piece of property any
sewer line put in on Baylor which is steeply slanted downhill to 72"d, would have to have
a pump to pump sewage uphill unless the line is going to go down to 72"d...again this is
unfair if the other owners on Baylor St. are not being included in this development.
Thank you for your consideration.
Sincerely,
Mary O en and John Coon
V
CITY OF TIGARD, OREGON
TIGARD CITY COUNCIL
ORDINANCE NO. 08-
AN ORDINANCE CONFIRMING AND RATIFYING THE RESOLUTION OF THE CITY COUNCIL
OF DECEMBER 18, 2007, AS AMENDED WITH RESPECT TO THE BOUNDARIES OF THE
TIGARD TRIANGLE LOCAL IMPROVEMENT DISTRICT (LID #1); DECLARING RESULTS OF
THE HEARING HELD WITH RESPECT TO THE IMPROVEMENT; DETERMINING THE
BENEFITED PROPERTIES TO BE ASSESSED; ESTABLISHING THE DISTRICT; AND ORDERING
THE IMPROVEMENTS TO BE MADE IN CONFORMANCE WITH PLANS AND SPECIFICATIONS
BEING PREPARED FOR THE IMPROVEMENTS.
WHEREAS, Resolution No. 07-75 was passed by the City Council of the City of Tigard at its regular meeting
of December 18, 2007, which described the boundaries of a proposed street improvement assessment district,
and which declared the Council intention to construct street improvements, including curbs, gutters, sidewalks,
streetlights, storm drainage facilities, sanitary sewers, storm drainage facilities, street trees, undergrounding of
any overhead utilities, and appurtenances thereto, and to assess the costs for the improvements against the
properties within the boundaries which have been found to be specially benefited; and
WHEREAS, Resolution No. 07-75 set a public hearing on January 22, 2008, to hear remonstrances; and
WHEREAS, pursuant to the resolution, legal notice of the hearing scheduled for January 22, 2008, was given by
publication in The Times on January 10, 2008, prior to the hearing; and
WHEREAS, by the terms of the resolution a hearing was held at 7:30 p.m. on January 22, 2008 at the Town
Hall Meeting Room in City Hall located at 13125 SW Hall Boulevard in Tigard, Oregon for the purpose of
affording an opportunity to any parties affected by the proposal to make objections or remonstrances to the
proposed improvement; and
WHEREAS, written notice regarding the public hearing was given to all property owners in the proposed
assessment district ten or more days prior to the hearing in accordance with TMC 13.04.040(b)(1)B; and
WHEREAS, the preliminary plans and specifications for the improvements, the estimates of the work to be
performed, and the probable costs of the improvements which each lot should pay were available to the public
at the meeting and prior to the meeting; and
WHEREAS, all objections and remonstrances presented prior to the hearing and at the hearing represent less
than 66 2/3% by property area within the improvement assessment district, and the percentage of
remonstrances is not a ban to further proceedings in the making of the improvements; and
WHEREAS, all proceedings to date have been in conformity with State Statutes, the Tigard Charter, Chapter
IX, §38, §39, and Tigard Municipal Code, Title 13, and all procedures were regularly and lawfully conducted.
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Resolution No. 07-75 adopted by the City Council on December 18, 2007, and attached
and marked as Exhibit "A" shall be adopted as a part of this ordinance subject to any
ORDINANCE No. 08-
Page 1
amendments set forth in Sections 5 and 6 of this ordinance. The boundaries of the area
henceforth to be known as Tigard Triangle Local Improvement District #1, as described in
the resolution, are declared and fixed in accordance with the description.
SECTION 2: The City Council, having acquired jurisdiction to order the improvements to be made, does
hereby authorize the formation of the local improvement district and directs the Finance
Director to prepare the Preliminary Assessment Roll.
SECTION 3: The City Council further authorizes the acquisition of land as provided by State law and the
Tigard Municipal Code, and the construction of street improvements within the boundaries
of the Tigard Triangle Local Improvement District #1 in conformity in all reasonable
particulars with the plans and specifications being prepared for this LID.
SECTION 4: The estimated costs and expenses of the improvements to be assessed against the specially
benefited properties is $2,443,367.00. The estimated costs include the cost of construction
and installation of the improvements, advertising, legal, administrative, survey, engineering,
notice, supervision, materials, labor, contracts, equipment, inspections and assessment costs;
financing costs including interest charges; the costs of necessary property right-of-way or
easement acquisition and condemnation proceedings; attorney's fees and any other
necessary expenses.
SECTION 5: All lands situated within the boundaries described on the attached Exhibit "A" are
determined and declared to be a street improvement assessment district, and it is further
declared that each lot, part of lot and parcel of land within said boundaries will be specially
benefited by said improvements. The estimated cost is $2,443,367.00 for the
improvements. The project cost estimated to be $2,443,367.00 shall be assessed, according
to benefit, against all lands within the district. Benefit for the purposes of Tigard Triangle
LID #1 is hereby determined to be derived according to improving both the property's
ability to develop as set forth in the Comprehensive Plan and the Tigard Triangle Design
Standards for the City of Tigard, and the property's access to the improvements.
SECTION 6: The final costs of the improvements to be assessed shall be determined after completion of
all improvements and acceptance of the improvements by the City of Tigard. The f ria1
methods of assessment shall likewise be determined after the improvements are completed
and accepted.
SECTION 7: The Tigard City Council finds that the Tigard Triangle LID #1 improvements are local
improvements of the character described in TMC 13.04.010(x) and ORS 310.140, and that
they therefore qualify for interim financing pursuant to ORS 223.235.
SECTION 8: This ordinance shall be effective 30 days after its passage by the Council, signature by the
Mayor, and posting by the City Recorder.
ORDINANCE No. 08-
Page 2
PASSED: By vote of all Council members present after being read by number
and tide only, this day of , 2008.
Catherine Wheatley, City Recorder
APPROVED: By Tigard City Council this day of )2008.
Craig Dirksen, Mayor
Approved as to form:
City Attorney
Date
I:teng=07.2008 ty dpVigard triangle lid - spechtkl-22-08 councillcouncil_ordinance 200&7 - tigard triangle lid 1-22-08.doc
ORDINANCE No. 08-
Page 3
City of Tigard
,DID Memorandum
To: Cathy Wheatley, City Recorder
From: Greg Berry, Project Engineer
Re: January 22, 2008 Council Agenda Item: Public Hearing for a Proposed
Local Improvement District in the Tigard Triangle and Consideration of an
Ordinance to Form the District.
Date: January 22, 2008
Attached is a revised proposed ordinance to replace the currently submitted proposed ordinance.
The project cost estimate shown in Sections 4 and 5 has been updated to show the current estimate.
The correct updated estimate appears in the hearing notices.
i;\eng\2007-2008 ty clp\tigard triangle lid - spechl\1-22-08 council\7-22-08 triangle lid memo.doc
x>
Tigard Triangle
Local Improvement District
January 22, 2008
Proposed LID
❖ Resolution No. 06-10 directed the preparation
of the Preliminary Engineer's Report
❖ Preliminary Engineer's Report was presented
to Council on December 18, 2007
❖ Council approved Resolution No. 07-75 on
December 18, 2007
Declares an intention to form the LID
Sets the public hearing date for January 22, 2008
1
Location of Proposed LID
Strom MW
it I Anm±u"SI_ Sw Hal.
1
KA _ lii 1 `sw - u .V
s.+RnMnRagLd' II VA 1I
1.: wI St; 4 ;
V b
\J~ 1 I fm1
• •F w~07DD7 tlmOUefl I_ _ I_ EO aTdeN
. - MuVOUf.S
LID Boundary
5L' LID BOUNDARY
ve MTH AVENUE
W11d1. 1p ' Y.a1 I~R~ ~ M I V P.C. IN
SW 691X AV~JNE
I-Wi
ael i n o
a~iw a ~
ae ~ I ~O I I
88TH PARKWAY _j
izM -
2
Improvements and Costs
Improvements
o Full Street, storm drainage, curbs, sidewalks, street trees, and lighting:
1. SW 691h Ave, between SW Dartmouth and SW Baylor
2. SW Clinton, between SW 701h Ave and SW 681h Ave
Half Street, storm drainage, curb, sidewalks, street trees, and lighting:
1. North side of Dartmouth from SW 691h to SW 68th
2. South side of Baylor from SW 701h to east of SW 69th
Sidewalk, street trees, and street lighting along the west side of SW 68th,
Dartmouth to just north of Clinton
Sidewalk, ramps, curbs, signing and striping elements of the signal at 681h and
Dartmouth (signal hardware and conduits by developer)
❖ Estimated Project Cost Range: $2.3 to $2.5 million
Assessment
❖ Properties benefited by the improvements will
be assessed to cover the project costs
❖ Separated into three groups
°
Sanitary Sewer
Street, private utilities and storm drainage
Sidewalk, street trees and street lighting
3
Method of Assessment
❖ Sanitary Sewer
Land area is sole basis of assessment
0
Properties fronting SW 68th Parkway were part of
a sanitary sewer LID project in 1984 and are not
assessed
00o Building size is proportional to parcel size,
corresponds to potential sewer flows
Sanitary Sewer Boundary
W/pY
PLL,TM1e+,,,,,~ LID BOUNDARY - -
SW TH AWNUE
~i niaw n o py w I~1 V,maK IN ff7.
5w 89TH A~FNUE
we+r I I(rnwrt 1~
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wmir i i i m rtioai ~ I i
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FIGURE 2 r---
SANITARY SEWER ASSESSMENT BOUNDARY ,
3- z s-
4
Nome
Method of Assessment
❖ Street, Private Utilities and Storm Drainage
All properties benefit from improved district
Properties are assessed 75% by area and 25% by
frontage
Streetscape
oo® All properties benefit from added sidewalks,
street trees, and lighting
000 Properties are assessed 25% by area and 75% by
frontage
Steps in Formation of District
❖ Conduct public hearing to hear remonstrances
❖ Consider ordinance to establish the LID
❖ Approve the ordinance forming the LID
5
Tentative Project Schedule
❖ Formation of District - January 22, 2008
❖ Preparation of final plans and specifications -
February - April 2008
❖ Advertise for bids - May 2008
❖ Award of construction contract - June 2008
❖ Project begins - July 2008
❖ Substantial completion -November 2008
Recommendation
❖ Staff recommends that Council approve the
ordinance establishing the LID
6
1
1
1
1
II G R
' ACKENZIE
II
1 TABLE OF CONTENTS
1. Report Summary
1 2. Estimate of Probable Cost
3. Proposed District Boundaries
1 4. Recommended Method of Assessment
5. Project Schedule
6. 60% Design Plans
1 7. Discussion/Conclusion/Recommendation
i
1 PRELIMINARY
ENGINEER'S REPORT
1
y To
City of Tigard, Oregon
For
9, t 8 Ti
gard Triangle
Local Improvement District
1 SW 68h and 69m
SW Dartmouth, Clinton and
Baylor
~p r
Submitted
IE~zp (Z"3` "0December 3, 2007
Project Number
2060185.01
1
G R
' IACKENZIEI
' 1. REPORT SUMMARY
The following Preliminary Engineer's Report for a Local Improvement District (LID) is
prepared based on the City of Tigard's Municipal Code, Section 13.04.030, 2:
"The City Engineer shall have a preliminary engineer's report prepared. The
report shall... [i]nclude the scope of the work, location of the proposed
' improvements, financial information, the proposed district boundaries,
estimated costs, and other relevant information which go to the feasibility of
the proposed improvement and the district."
The directive to prepare the Preliminary Engineer's Report was enacted by Tigard City
Council on February 28, 2006. Group Mackenzie was formally retained for this assignment
' on May 31, 2006.
The project will include the following general improvements:
' A. Full street, storm drainage, curbs, sidewalks, street trees and street lighting for:
1. SW 69th Avenue, between SW Dartmouth and SW Baylor, and
' 2. SW Clinton between SW 68th Parkway and SW 70th Avenue.
B. Half-street, storm drainage, curb, sidewalks, street trees and street lighting for:
' 1. The north side of SW Dartmouth Street, from SW 68th Parkway to SW 70th
Avenue,
2. The south side of SW Baylor, from 70th to just east of SW 69th' C. Sidewalk, street trees and street lighting along the west side of SW 68th Parkway,
from SW Dartmouth Street to a point approximately 50 feet north of Clinton. This
section will also include a landscaped median in SW 68th Parkway, extending from
' 150 to 350 feet north of Clinton.
D. Sidewalks, ramps, curbs, signing and striping to support the proposed traffic signal
' at SW 68th and Dartmouth.
Additionally, the project will extend sanitary sewer to all properties in the District, via
main extension in SW 69th Avenue. Stormwater detention and water quality facilities are
included for the areas improved within the public right-of-way. (On-site storm detention
and water quality will be included in each site's design and construction.) Waterline
upgrades will be undertaken by the Tualatin Valley Water District, either in advance of the
' LID construction, or as a separate schedule within the project (paid by Tualatin Valley
Water District - not assessed to the LID participants).
' The improvements described above have been designed to approximately 60% of "bid
ready," to allow detailed construction quantity assessment. The design has considered and
implements the design standards contained in the Tigard Triangle Design Standards.
H:\PROJECIS\206018501 \M\071204 PteWnnary Engirefs ReporLdoc
1
GR
' RACKENZIE
' 2. ESTIMATE OF PROBABLE COST
Upon completion of the 60% design, construction quantities were assembled, and recent
' local bid prices were applied to arrive at total estimated construction value.
A 15% contingency was applied to account for the 60% design completion. An additional
5.24% was applied as an estimate of inflation to the 2008 construction season.
' See Table 1 for project cost estimate.
1
H:\PR0JECIS\206018501\WP\071204 Rermhary ENine&sRepatdoc 2
TABLE 1
' Tigard Triangle LID
Preliminary Infrastructure Cost Estimate based on 60% set 12/4/0
Prepare d b Group Mackenzie -12-4-07 - Update
Project number: 2060185.01
' Item Units Unit Cost uma ALL Total Cost
1. Streets
' B Mobilization, Bond, Ins. Is 80,000.00 1 $80,000
B Traffic Control Is 10,000.00 1 $10,000
B Erosion Control Is 10,000.00 1 $10,000
B Embankment cy 6.00 9,154 $54,924
t B Excavation c 10.00 12,890 $128,900
B Clearing and Grubbing s 1.50 14305 $21,458
B Subgrade Prep sy 3.00 12668 $38,004
B Geo-textile Fabric s 1.50 11886 $17,829
B Aggregate Base 15" of 1 12"-0" s 20.00 11886 $237,720
C Concrete Curb and Gutter If 18.00 5175 $93,150
C Concrete Sidewalk sf 5.00 33360 $166,800
C Curb Return Sidewalk sf 8.00 9180 $73,440
C Concrete Driveway sf 8.00 3192 $25,536
B 4" Asphaltic Concrete ton 70.00 2630 $184,100
B Sawcutting if 4.00 2256 $9,024
B Demo Existing Curb If 10.00 925 $9,250
B Striping and Signage Is 5,000.00 1 $5,000
C Street Lights ea 2,500.00 20 $50,000
' B Keystone Retaining Wall sf face of wall 25.00 500 $12,500
B Concrete Pavement Section s 30.00 210 $6,300
subtotal= $1,233,935
' 2. Sanitary sewer
A 8" PVC Sanitary Sewer if 70.00 664 $46,480
A 6" Service Lateral if 35.00 185 $6,475
A Standard Manhole ea 5,000.00 3 $15,000
' A Connect to Existing ea 2,000.00 1 $2,000
subtotal= $69,955
3. Storm drainage
' B Catch Basin-Water Quality ea 5,000.00 13 $65,000
B 12" Storm Line if 65.00 1391 $90,415
B Standard Manhole ea 4,000.00 12 $48,000
8 Connect to Existing ea 1,000.00 2 $2,000
' B 24" Storm Line If 90.00 72 $6,480
8 30" Storm Line if 110.00 26 $2,860
B 48" Storm Line if 130.00 164 $21,320
B Detention Manhole ea 5,000.00 2 $10,000
subtotal= $246,075
1
A - Sewer B - Street/Storm C - Sidewalk Street Scape
H:\PROJECTS\206018501\DATA\Cost Est Current Total.xls
Current Total 1222008 10:59 AM
TABLE 1
Tigard Triangle LID
Preliminary Infrastructure Cost Estimate based on 60% set 12/4/0
Prepared b Group Mackenzie -12-4-07 - Update
Project number: 2060185.01
' Item Units Unit Cost Quantity ALL Total Cost
4. Elec Tel Cable
' B Common Trench if 20.00 1850 $37,000
B 6' Conduit if 6.00 1000 $6,000
B 4" Conduit if 3.00 3200 $9,600
B 2" Conduit if 1.50 2350 $3,525
' B Vaults 577 ea 3,000.00 7 $21,000
B Vaults 5106 ea 4,000.00 1 $4,000
B 1730 Junction Box ea 500.00 10 $5,000
B House Conversions ea 3,000.00 5 $15,000
subtotal= $101,125
6. Landscape
' C Street Trees ea 800.00 134 $107,200
C Landscape sf 1.00 16000 $16,000
C Irrigation sf 1.00 16000 $16,000
' subtotal= $139,200
TOTAL = $1,790,290
' Contingency 15° $268,543
ENR Construction Cost Index 5.24% $93,811
' Admin and Construction Services 8° $143,223
Consultant Cost PE Report and 60% Drawings $72,500
Consultant Cost Com letion of Final Drawings & Bid Documents $75,000
' Project Total $2,443,367
Taken from Engineering News Record's website for Construction Cost Index taken from the months of
' March 2005 to March 2006.
A - Sewer B - Street/Storm C - Sidewalk Street Scape
H:\PROJECTS\206018501\DATA\Cost Est Current Total.xls
Current Total 1/22/2008 10:59 AM
' GR Q If PMACK ENZIE7
' 3. PROPOSED DISTRICT BOUNDARIES
The proposed boundary of the Local Improvement District was presented as Figure 4 in the
' City Council packet for Resolution 06-10, passed on February 28, 2006. See the next page
for the originally strict boundary (labeled Figure 1 for this report). The scope of the
project and range of assessable properties has changed significantly.
' In the initial project scope, significant right-of-way was to be acquired from non-assessed
properties, to provide a minimum of half-street construction on 70`h Avenue. This would
have also created a hardship for these property owners, in either removal of structures or
significantly reduced setbacks. The resulting extent of the LID is shown on figure IA.
As the project implements several of the conditions of approval for the Specht office
' project, considerable coordination with City staff (Development Review) and Specht's
consultants has occurred.
H:\PROJECMX6018501\VVP\071204PreGnnaryEngir> sRepatdoc 3
Attachment 1-2
Page 11 of 18
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' Data;
Figure 4: Improvement District 011242006
sp,sorta:
(DLDCSpecht LID 11.16.
~ .
City of Tigard, Washington County, Oregon mss:
o „°r t+.wDx~ a..«.a aar. ar s W nra Dsc 1lo rbr:W1 prawn By. CEE
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$ L~LL~,AMBER LID BOUNDARY
o c ' T SOQ SW 70TH AVENUE _ W 2
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LID BOUNDARY
z
1
GR
GTACKENZIE
' 4. RECOMMENDED METHOD OF ASSESSMENT
For purposes of assessment, the project costs have been separated into three distinct
components:
A. Sanitary sewer construction
B. Street, franchise utilities, and storm drainage construction
C. Sidewalk, street trees, and street lighting construction
Because some of the properties in the District are already served by some of the
' construction components, we have endeavored to "credit" or "account" for those prior
improvements.
The civil improvements supporting the traffic signal at 68`h and Darthmouth are considered
' "common" to the overall project, and are included in component B.
A. SANITARY SEWER CONSTRUCTION
The properties fronting on 68th Parkway were party to the SW 68`h Avenue Sanitary Sewer
' Local Improvement District (LID), formed in 1984. This LID included property halfway
between SW 68`h Parkway and SW 69`h Avenue. The remaining parcel areas will be served
by the proposed sewer extension on SW 69`h
' Since the properties in the District share a common zone, their potential for building size
is equally proportional to the parcel size. Since similar uses have the potential to generate
similar sewer flows, it was deemed appropriate to assess sanitary sewer construction solely
' on a lot area basis.
See Figure 2 for the sanitary sewer assessment area map, and Table 2 for cost
' apportionment for sanitary sewer to the assessed properties.
B. STREET, PRIVATE UTILITIES, AND STORM DRAINAGE CONSTRUCTION
' Since all properties in the District will benefit from improving drainage, circulation, and
accessibility, 75% of this construction element was applied by land area to all properties in
the District. For the properties that front on the previously improved 68`h Parkway, no
assessment was applied to these properties' frontage on 68`h. All other properties were
assessed 25% of the costs based on front footage. This is proposed to reflect the value
attributable to these properties related to having new infrastructure along the property
frontage. See Table 3 for cost apportionment of Street, Private Utilities, and Storm
Drainage.
' C. SIDEWALK, STREET TREES, AND STREET LIGHTING CONSTRUCTION
Since all properties will receive and benefit from improvements, this item is apportioned to
' all properties. The assessment of these strectscape improvements is 25% area/75%
frontage. See Table 4 for cost apportionment of Sidewalk, Street Trees, and Street Lighting
Construction.
See Table 5 for total assessment for each property.
H:\PR0JECTS\206018501 \W\071204 Refmmy Ergr eds Repatdoc 4
T SW ATLANTA STREET
I 1 1
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00
SW DARTMOUTH STREET {
+I
' SCALE: 1' . 400
for ioo a roo
' FIGURE 2
SANITARY SEWER ASSESSMENT BOUNDARY
TABLE 2
Sewer Cost Assessment - A
0% Frontage, 100% Lot Area
Total Cost $95,474
Sewer
Tax Lot Land Owner Sewer Property % Total Sewer Cost
7500 Dartmouth Townhomes N 0 0.00% $0
7600 Dartmouth Townhomes N 0 0.00% $0
7001 Roth N 0 0.00% $0
7601 Salarie Y 7503 5.54% $5,288
6900 Roth Y 10001 7.38% $7,049
2300 Car enter/S echt Partial 11398 8.41% $8,033
2100 Pollock/Specht Partial 12406 9.16% $8,744
2500 Dicke /Specht Y 4999 3.69% $3,523
2400 Sternberg Family Y 10000 7.38% $7,048
2000 Wa er/Kaneko N 0 0.00% $0
1900 Coon/Olsen Partial 11659 8.61% $8,217
6300 S echt N 0 0.00% $0
6200 S echt Y 12591 9.29% $8,874
6100 Specht Partial 10050 7.42% $7,083
6600 S echt N 0 0.00% $0
3100 S echt Y 7487 5.53% $5,277
3001 S echt N 0 0.00% $0
2900 5 echt Y 17446 12.88% $12,296
3290 Siron'n /Baldwin N 0 0.00% $0
2800 Moore Y 9968 7.36% $7,025
2700 Miller Y 9956, 7.35% $7,017
Total 135464 100.00% $95,474
H:IPROJECTS12060185011DATA1Assessment Current Total.xls Sewer 12/3/2007 2:05 PM
a
TABLE 3
Street and Storm Improvements - B
25% Frontage, 75% Lot Area
Total Cost $1,599,817 Property Weighted
Tax Lot Land Owner Street/ Storm Frontage % Total Area % TotaI Total Cost Cost %
7500 Dartmouth Townhomes Partial 110 3.13% 6510 2.77% $45,765 2.86%
7600 Dartmouth Townhomes Partial 94 2.68% 5437 2.31% $38,465 2.40%
7001 Roth Partial 127 3.62% 9534 4.06% $63,139 3.95%
7601 Salarie Y - 76 2.17% 7503 3.19% $46,960 2.94%
6900 Roth Y 200 5.70% 10001 4.25% $73,841 4.62%
2300 Car enter/S echt Partial 328 9.34% 16396 6.98% $121,070 7.57%
2100 Pollock/Specht Y 100 2.85% 12406 5.28% $74,722 4.67%
2500 Dicke /S echt Y 50 1.42% 4999 2.13% $31,215 1.95%
2400 Sternberg Famil Y 100 2.85% 10000 4.25% $62,441 3.90%
2000 Wager/Kaneko Partial 60 1.71% 2987 1.27% $22,084 1.38%
1900 Coon/Olsen Y 275 7.83% 17497 7.44% $120,651 7.54%
6300 5 echt Y 226 6.44% 12522 5.33% $89,672 5.61%
6200 S echt Y 126 3.59% 12591 5.36% $78.629 4.91%
6100 Specht Y 374 10.66% 19332 8.22% $141,298 8.83%
6600 Specht Y 296 8.43% 20495 8.72% $138,347 8.65%
3100 S echt Y 175 4.99% 7487 3.19% $58,159 3.64%
3001 5 echt Y 234 6.67% 13892 5.91% $97,577 6.10%
2900 Specht Y 1.75 4.99% 17446 7.42% $108,996 6,81%
3290 Stron'n /Baldwin Partial 82 2.34% 8096 3.44% $50,671 3.17%
2800 Moore Y 100 2.85% 9968 4.24% $62,277 3.89%
2700 Miller Y 202 5.75% 9956 4.24% $73,839 4.62%
3510 100% 235055 100% $1,599,817
H:IPROJECTS12060185011DATA\Assessment Current Total.xls Streets-Storm 12/3/2007 2:05 PM
a
TABLE 4
Sidewalk and Street Scape Improvements - C
75% Frontage, 25% Lot Area
Total Cost $748,076
Sidewalk Weighted Cost
Tax Lot Land Owner Street Scapa Frontage % Total Area % Total Total Cost °/a
7500 Dartmouth Townhomes Partial 110 3.13% 6510 2.80% $22,813 3.05%
7600 Dartmouth Townhomes Partial 94 2.68% 5437 2.34% $19,393 2.59%
7001 Roth Partial 127 3.62% 9534 4.10% $27,959 3.74%
7601 Salane y 76 2.17% 7503 3.22% $18,176 2.43%
6900 Roth y 200 5.70% 10001 4.30% $40,003 5.35%
2300 Car enter/S echt Partial 328 9.34% 16396 7.04% $65,601 8.77%
2100 Pollock/Specht y 100 2.85% 12406 5.33% $25,951 3.47%
2500 Dicke /Specht y 50 1.42% 4999 2.15% $12,008 1.61%
2400 Sternberg Family y 100 2.85% 10000 4.30% $24,018 3.21%
2000 Wager/Kaneko Partial 60 1.71% 2987 1.28% $11,990 1.60%
1900 Coon/Olsen y 275 7.83% 15410 6.62% $56,337 7.53%
6300 S echt y 226 6.44% 12522 5.38% $46,184 6.17%
6200 S echt y 126 3.59% 12591 5.41% $30,255 4.04%
6100 S echt y 374 10.66% 19332 8.30% $75,312 10.07%
6600 S echt y 296 8.43% 20333 8.73% $63,648 8.51%
3100 S echt y 175 4.99% 7487 3.22% $33,987 4.54%
3001 5 echt y 234 6.67% 13892 5.97% $48,564 6.49%
2900 S echt y 175 4.99% 17446 7.49% $41,988 5.61%
3290 Stron'n /Baldwin Partial 82 2.34% 8096 3.48% $19,611 2.62%
2800 Moore y 100 2.85% 9968 4.28% $23,992 3.21%
2700 Miller y 202 5.75% 9956, 4.28% $40,287 5.39%
3510 232806 $748,076
H:IPROJECTS\2060185011DATA1Assessment Current Total.xls Streets-Scape 12/312007 2:05 PM
TABLE 5
Tigard Triangle LID
2060185.01
Sidewalk Street
Tax Lot Land Owner Sewer - A Street/ Storm - B Sca e - C Total
7500 Dartmouth Townhomes - $ 45,765 $ 22,813 $ 68,578
7600 Dartmouth Townhomes - $ 38,465 $ 19,393 $ 57,858
7001 Roth $ - $ 63,139 $ 27,959 $ 91,098
7601 Salarie $ 5,288 $ 46,960 $ 18,176 $ 70,423
6900 Roth $ 7,049 $ 73,841 $ 40,003 $ 120,892
2300 Car enter/Specht $ 8,033 $ 121,070 $ 65,601 $ 194,704
2100 Pollock/S echt $ 8,744 $ 74,722 $ 25,951- $ 109,417
2500 Dickey/Specht $ 3,523 $ 31,215 $ 12,008 $ 46,747
2400, Sternberg Family $ 7,048 $ 62,441 $ 24,018 $ 93,506
2000 Wager/Kaneko - $ 22,084 $ 11,990 $ 34,075
1900 Coon/Olsen $ 8,217 $ 120,651 $ 56,337 $ 185,205
6300 S echt $ - $ 89,672 $ - 46,184 $ 135,856
6200 Specht $ 8,874 $ 78,629 $ 30,255 $ 117,759
6100 Specht $ 7,083 $ 141,298 $ .75,312 $ 223,694
6600 S echt $ - $ 138,347 $ 63,648 $ 201,995
3100 Specht $ 5,277 $ 58,159 $ 33,987 $ 97,423
3001 Specht $ - $ 97,577 $ 48,564 $ 146,140
2900 S echt $ 12,296 $ 108,996 $ 41,988 $ 163,279
3290 Stron'n /Baldwin $ - $ 50,671 $ 19,611 $ 70,282
2800 Moore $ 7,025 $ 62,277 $ 23,992 $ 93,295
2700 Miller $ 7,017 $ 73,839 $ 40,287 $ 121,142
Total $ 95,474 $ 1,599,817 $ 748,076 $ 2,443,367
H:IPROJECTS12060185011DATXAssessment Current Total.xls Total 11:59 AM 12/4/2007
i
i G R ~ Il P
~Iy~'ACKENZIE
5. PROJECT SCHEDULE
The schedule below outlines the steps and approximate timing for major milestones on this
i project:
December 18, 2006: City Council considers the Preliminary Engineer's Report.
' January 2008: City Council issues declaration of intention to form the
District.
i February 2008: City Council officially forms the District.
February - April 2008: Consulting Engineer prepares final plans, specifications and
bid packages.
May 1 - 20, 2008` Construction bid period.
i June 2008: Council award of construction contract.
June 2008: Contractor Notice to Proceed.
' November 15, 2008: Contractor Substantial Completion.
1
1
1
H:\PROJECTS\206018501\N,P\071204 Relmhary Engine&sRepartdoc 5
1
' 6R
MACK ENZIE
' 6. 60% DESIGN PLANS
(See following pages.)
t
t
1
1
1
1 .
1
H:\PROJECIS\206018501 \WP\071204 Relinnary Engineers Repotdoc 6
1
TAAM RM
i CITY OF TIGARD
OREGON HARM WIOrA
1 Y e
PLANS FOR PROPOSED PROJECT G k
1 TIGARD TRIANGLE eta mmmM50 ° a
LOCAL IMPROVEMENT DISTRICT (LID)
I
STREET IMPROVEMENTS, RIM
' INDEX OF SHEETS SW DARTMOUTH STREET TO SW BAYLOR STREET,
1. COVER SW 68TH AVENUE TO SW 70TH AVENUE
2. SW 69TH AVENUE VICINITY MAP
' 3. SW 69TH AVENUE
4. SW 68TH AVENUE TO BE SUPPLEMENTED BY THE CITY OF TIGARD DESIGN STANDARDS DATED JULY 15, 1998
5. SW 68TH AVENUE
6. SW CLINTON STREET
7. SW CLINTON STREET
1 S. SW BAYLOR STREET
9. SW DARTMOUTH STREET (I j
10. SW DARTMOUTH STREET WI I I J
' 11. TYPICAL SECTIONS w` I ( I I GEORGE
N DARTMOUTH
=L~Ti c „ c~ LIDI BOUNDARY
AMI
~W 70TH AVENUE - - n
W r__-- W CARL : ~w
POLLOCK/ SPECHT ' uWAIaDT'~ xAtgU9 ;W~
Q' RosarElo j
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3 n root , 4PECHT Q Q~
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- - - N' - - SW 69TH AVENUE - - - - - - - I
- - - -
-SPECRT- -----r- ,~~--SPECHT ~MOORE MILLER :
SPECIT I: MATHEWS : RFEE FAMR.Y
n 6800 n 6100 'n 7100' n noo n 2900 n 470 I TRUST '
CHT
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\ 6„EpIT
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TL 6500
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SW 68TH PARKWAY
_
LID BOUNDARY ^jv 1 I -
I
SCALE 1' 100
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ATIENROPe AI.np~ yev b aiNo. nM alped a IE°6rQ011 a51mi rP5oM1ED
a,/ o.pon R6a8aPbna"c~r. nw66 nl6C o..5f REM
I, OAR Cap-ogf--wO ft am 4526am-Om vw aw ,.c 6 R p ENWIVEERING DEPARTMENT
oDfoF mplw °P dr nIr ay dw ena ti'Ipy ~i V 13125 S W NAU 8t M
(NCer MC elalarmnP ro.llar Ar ~i adCl,YaaNr eMk« a
MC bCO~ txNry A91t01a18a1 Amer b (100) =-idol} oIM DCARD, 17tft~0lY 97?2J
= 503-639-4171
c Portland OR Vancouver WA 8aattle WA W11e
I ~L1-800-3M-2304 0 '0127311081 603224.8580 380.885.7879 208.749.8993 FAX 503-624-0752
~ NW. 11GAR0-QR 41DV
FOR vWTY LOCATES
E%P,RES: cm JOB 0 $060185.01
I
SEE SHEET 6
v-
1!3~' I TL 7601 TL 7900 290 I'I w H
' - TL 7600 SALARIE ROTH I j ui F. w
i /
SANITARY SEVER LATERAL STA 12.1730
LF 2031 KtSIMNTIAL DRIVEWAY A ROACH 2gl
/ 26 PVC 1 I I ~ _
l f : • ,~g (n
MATCH EXISTING STORM SEWER LITERAL STA 13.20.44, 18' LT V}
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m
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V y 265
0+w MOO 12400 I34M 1470KEW
PRELIMINARY 60% SET, 12/4/07
' DATE REVISION NO. BY 6 R T^ p I SHEET
IGARD I RIANGI 1E LID 2
OESIONED BY, DCL/YJS A C K E N Z I E
' 62TTMX DRAWN BY: NJS/DAN/OT a Portland OR Vancouver WA Seattle WA STREET AND UTILITY IMPROVEMENTS
o~yA'I~~t CPECKEDSY: DGL 609.224.9680 360.896.7879 208.749.9999 2
0 G L DATE; 11/18/07 SW 69TH AVENUE BETWEEN DARTMOUTH AND CLINTON STREETS OF
EXPIRES 12 31
FILE LOCATION: PROJECT NO. ( ile M0586) CIA JOB # 2060185.01 11
mnumym,yato,uau. .a amm !s,e nn F
' v SEE SHEET 8,
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SP ECHT PECHT C-.
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1 SW 69TH AVENUE PLAN z SEE SHEET 8
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' DATE RENSION NO. By i G R SHEET
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~0 4 V~ DATE: 11/16/07
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TIL IMPROVEMENTS
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0 DATE: 11/is/01 SW DARTMOUTH STREET BETUrEEN 70TH AVENUE AND 69TH AVENUE OF
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FILE LOCATION; slmmws
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I DATE iffY190N NO. BY IG a `'7E T
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GATE: 11/16/07 . STREET SECTION DETAILS OF
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I
1
GACKENZIE~
' 7. DISCUSSION/CONCLUSION/RECOMMENDATION
Based on the 60% design completion, and based on cost estimates prepared based on that
design, the project is expected to cost between $2,300,000 and $2,500,000. This is 45% to
' 57% higher than the cost projected in the Preliminary Evaluation Report (PER),
Attachment 1.1, in Resolution 06-10 (February 28, 2006). The primary reasons for the
increase in cost include the following:
1. 60% design level.allows a detailed cost estimate to be developed.
2. The PER estimate used costs from SW 69`h Avenue (1998) LID, without an added
inflation factor.
3. Stormwater detention and water quality are both now required for public street
' right-of-way in Tigard.
4. Recent significant cost increases in most construction trades have led to the
' inclusion of a 15% contingency and 5.24% inflation factor to the project cost
estimate.
' 5. The project scope and range of assessed properties has changed significantly.
The total land area to be assessed within the LID limits is 235,055 SF, based on land
surveys prepared for the project. The total estimated cost of the project is $2,443,367,
' yielding an average assessment of $10.39 per square foot.
A 3:1 land-value-to-assessment ratio is typically desirable for the formation of an LID. To
t meet the 3:1 ratio, the average land value within the district should be approximately $31
per square foot. Records of land sales within the proposed LID indicate a range of $10.20
to recent (2005/2006) sales as high as $26.12 per square foot. Average land values based
on recent sales and/or market values suggest that the 3:1 ratio will not be met on this
' project.
Upon completion of the project, is it likely that the improvements will create added value
to the properties in the district. It is anticipated that post-project, the ratio will fall in a
range of 2.5:1 to 2.8:1. This is still favorable and does provide the security needed for the
LID to move forward.
' Based on the above, we believe the project is feasible and recommend that the Local
Improvement District be formed.
H:\MJECTS\M1&%1\M\071204 Relinhary Engine&sReport doc 7
Agenda Item # u
Meeting Date Januaiy 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title 2007 Fourth Quarter Council Goal Update
Prepared By Joanne Ben on Dept Head Approvah City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Final report on the Council goals of 2007.
STAFF RECOMMENDATION
Review the update.
KEY FACTS AND INFORMATION SUMMARY
Attached are brief summaries of progress made on the goals adopted by Council in January 2007.
OTHER ALTERNATIVES CONSIDERED
N/A.
CITY COUNCIL GOALS
Goals are identified throughout the document.
ATTACHMENT LIST
- Fourth Quarter Goal Update Report
FISCAL NOTES
N/A.
iAadm\city council\council agenda item sunmtaries\2007\ais for 4th quarter goal update 08122.doc 1/ 10/08
2007 Goal Update
Fourth Quarter
The City Council meets annually to set out its goals for the coming year. For 2007, i ~ICr ~
we have focused tasks that should be done in 2007 to lay the foundation for progress
in the future.
We would also like to acknowledge on-going tasks, programs, and projects that serve and protect Tigard
citizens. These work items are in process and do not require specific Council action. Examples include
obtaining a permanent and secure water source for the City, greenspace acquisition, fiscal viability, public
safety, and library services.
1. Comprehensive Plan
a. Updating the blueprint for the City
b. Public Input
4th Quarter Goal Update:
• During 2007, City staff had approximately 100 Comprehensive Plan related meetings with
citizen Policy Interest Teams, community organizations, school groups, and elected and
appointed officials.
• During the 4th quarter, the Planning Commission and City Council held work sessions and
public hearings resulting in adoption of adoption of five new Comprehensive Plan Chapters
including Environmental Quality; Energy Conservation; Parks and Recreation; Natural
Hazards, and Public Facilities and Services and Parks
• Work Continues on the remaining seven Comprehensive Plan Chapters
Yd Quarter Goal Update:
• Received notice of preliminary approval for two TGM grants
• Transportation System Plan (TSP) updates
• Trail-Sidewalk connections study completed
• Initiated Comprehensive Plan Citizen Involvement Program
• Staff met with Citizen Policy Interest Teams and developed draft goals, policies and action measures
for:
o Citizen Involvement
o Air, Water, Land, Resources Quality
o Energy
o Parks, Recreation & Open Space
o Natural Hazards
o Housing
o Trees
o Economic Development
o Public Facilities and Services
• Planning Commission work sessions and public hearings have been held on:
o Air, Water, Land, Resources Quality
o Energy
o Parks, Recreation & Open Space
o Natural Hazards
• Staff completed the Comprehensive Plan community Organization Outreach Project.
Council Goal Update y
2°d Quarter Goal Update:
Progress continues on the Comprehensive Plan Update. Several citizen "Policy Interest Teams" have been
formed. The Policy Teams are meeting with staff to develop the basis for new Comprehensive Plan goals,
policies and action measures. In addition these groups are working with City Boards and Commissions on
several policy topics.
Numerous meetings have been recently held with community groups such as the Kiwanis, Tigard High School
Youth Advisory Council and government classes, CP04-B, Tigard Senior Center, Lions Club, Scholls Village
Home Owners Association, etc. Also, Long Range Planning staff solicited public input at the Balloon Festival
and Tigard Farmers Market.
It is expected that several Plan chapters, including Parks and Recreation; Natural Hazards; Public Involvement,
Environmental Quality, and Trees will be ready for Planning Commission public hearings by the end of
summer/early fall 2007. City Council hearings would follow.
Public hearings on other plan chapters will follow. Expected completion of the Comprehensive Plan is
spring/summer 2008.
1st Quarter Update:
a. Updating the blueprint for the City
• Completed and published Tigard 2007: A Comprehensive Plan Resource Report.
• Transitioned Tigard Beyond Tomorrow vision process to the Comprehensive Plan Update.
• Reviewed Comprehensive Plan goal and policy "concepts" for "Trees and Other Vegetation" with the
Tigard Tree Board.
• Made Transportation Growth Management (TGM) Grant Application to update the City's
Transportation System Plan (TSP).
b. Public h out
• Scheduled and held joint CCAC and Planning Commission work sessions on Comprehensive Plan
Goals, Policies and Action Measures for Tigard Downtown; Planning Commission subsequently held a
public hearing and has recommended adoption to Council.
■ Established Citizen Involvement Program, which includes the Committee for Citizen Involvement
(CCI).
■ "Kicked-off' policy phase of Comprehensive Plan Update, which involves developing goals, policies
and action measures; public Open Houses to be held on April 18 and 21.
2. Continue to Support Implementation of the Downtown Plan
a. Pursue funding for projects
b. Prepare for business/developer recruitment
c. Promote Tigard identity
d. Promote community fabric in the downtown
i. Business Development
ii. Public Square
iii. Farmers Market
iv. Arts & Culture
4th Quarter Goal Update:
• Pursue funding for projects
■ Received new METRO Natural Areas grant application, and are evaluating it for use in
conjunction with Fanno Creek Park Improvements.
• Prepare for business/developer recruitment
• Reviewed the new Leland Development Strategy for Downtown, and are working with the
Council Goal Update 2
CCAC to incorporate it into the existing Downtown Implementation Strategy
• Promote Tigard identity
• The Downtown Public plaza site was approved by Council August 28d'.
• The draft Master Plan for Fanno Creek Park & the Downtown Plaza was completed, and
adoption is set for February 12, 08.
• Promote community fabric in the Downtown
Public Square
• Council approved location for Downtown Plaza and a core-area district plan.
• A consensus for a single design option for the Downtown plaza has been achieved by the
Steering Committee and Council.
• Owner of Stevens Marine, the anticipated location for the plaza, expressed his interest in
working with the City towards the eventual relocation of his business, and sale of his property
to the City for this purpose.
• The next step beginning February 08 for ensuring the Stevens Marine site will be utilized for
the public plaza is to develop an option agreement for its eventual acquisition.
Farmers Market
The plaza plan includes location of a Farmer's Market on a "Festival Street" adjacent to the
Plaza. Representatives from the Tigard Farmers Market participated in the discussion for
where the Market could be located in the Upper Park & Plaza area. Specific design of the
"Festival Street" will accommodate the Farmer's Market.
Arts
No specific action on this, though the development of a Performing Arts Center remains a
long-term goal that will require cooperation with the private sector. .
Culture
No action.
Business Development
The Walker Macy Master Plan identified development scenarios for the redevelopment of
adjoining properties.
Several meetings with property owners have taken place, discussing options without
commitment.
The next step upon approval of the Master Plan is to work more closely with properties owners
to identify a project that has potential for moving forward with the intention of developing an
option agreement with appropriate parties.
Concepts for redevelopment on land adjacent to the Downtown Plaza are underway as part of
the Walker Macy Master Plan contract.
Communications with property owners for future redevelopment has begun. City will develop
a MOU with property owners for future disposition and development agreement.
YdQuarter Goal Update:
• Preparing Redevelopment Strategy for Downtown Urban Renewal District.
• Planning Commission, City Center Advisory Commission (CCAC) and City Council direction on
Downtown land use regulations and design standards have been accomplished.
• Establish Planning commission & CCAC Design Subcommittee and begin developing downtown land
use regulations and design standards
• Initiate downtown urban design concept (University of Oregon Portland Center Architecture Group)
Council Goal Update 3
• The downtown Public Plaza site was approved by Council August 28, 2007
• Design options for the downtown plaza have been developed by Walker Macy and are being reviewed
by the Steering Committee and CCAC.
• City received a new Metro Natural Areas grant application and staff is evaluating it for use in
conjunction with Fanno Creek Park improvements.
• Executed Leland contract to prepare a development strategy for downtown.
• Concepts for redevelopment on land adjacent to the Downtown Plaza are underway as part of the
Walker Macy Master Plan Contract.
• Communications with property owners for future redevelopment have begun. The City will develop a
Memo of Understanding (MOU) with property owners for future disposition and development
agreement.
• City Council, Board and Commission members took a trip to Port Moody, British Columbia to
research successful downtown renewal projects.
2nd Quarter Goal Update:
a. Pursue funding for projects
Staff received notification from Metro in March that the City was awarded a grant in the amount $2.5 million
for redesign and construction of Main Street in Downtown. As a result, staff has pursued the earliest possible
execution of the project. The timeline as established with Metro is FY07-08: Preliminary Design, FY08-09:
Final Design, FY 09-10: ROW Acquisition, FY 10-11: Construction.
b. Prepare for business /developer recruitment
Staff has begun contacting developers to familiarize them with the status of the Downtown, upcoming
improvements, and potential opportunities. As part of a second trip to Port Moody, Canada, scheduled for
July 26-27, twelve (12) letters to developers were sent out to both invite them on the trip and provide them
with background on our Downtown development efforts. A newsletter is being updated on-line, and will be
provided with other relevant materials for distribution.
Business and key land owners in Downtown have committed to being part of the Fanno Creek Park and
Downtown Plaza master planning effort. The Fanno Steering Committee has two key property owners
participating. In order to better communicate this project to the public, graphics from the master plan are
being placed in an on-line newsletter, and communications with the local news media is being improved so
that the evolving design of Downtown such as Main Street, Park or Public Plaza is reported. It is expected that
providing visual examples of the future of the Downtown will interest the public, and developers.
c. Promote Tigard Identity
Promoting a Tigard identity is linked to further developing specific projects. These include a master plan for
Fanno Creek Park, the siting and design of a Downtown Public Plaza, and development of a pervasive open
space system. The promotion and construction of "sustainable design" projects such as Burnham Street
design and Main Street, and the formation of design guidelines will create the type and character of place
envisioned.
Refining the marketing message about Downtown will be made in Cityscape, on-line, and in the news media.
d. Promote Community Fabric in the Downtown
i. Business Development: The focus of staffs effort has been on implementing projects within the
Downtown Plan and Urban Renewal Plan. Up to now, little effort has been devoted to promoting new
business in the Downtown, or establishing a more formal organization to address business development.
However, staff has instituted regular monthly meetings in Downtown to establish better communications with
Downtown businesses. It is anticipated that these meetings will provide the opportunity for local businesses to
raise concerns. It is also expected that new liaison with the Chamber of Commerce and the upcoming
reconstruction of Main Street will stimulate thinking about how to promote new businesses in Downtown.
ii. Public Square: Walker Macy, landscape architects, are working on the "Plaza Location Study", which has
identified several potential locations for a Public Plaza and adjoining development. On July 24, City Council
Council Goal Update 4
will be apprised of the options and provide initial input and direction. The siting, programming and design of
the Plaza will bring community-wide attention to this project over the next 6 to 9 months.
iii. Farmer's Market Currently the Farmer's Market is located in the Washington Square area with some
interest in locating a mid-week market in Downtown. No decisions have been made. The idea of a public
market as a programmed use in the Downtown Plaza will be evaluated as part of the Fanno Creek Park Master
Plan project. Representatives of the Farmer's Market attended the second Fanno Steering Committee meeting,
and will be present at others to participate in the discussion as to its future location.
iv. Arts & Culture: There has been some consideration within the Downtown Streetscape Plan of the
placement of public art. This topic will be raised again during the discussion about the public plaza and its
environment. The topic will also resurface when discussion about a future Performing Arts Center is raised.
The siting of a future Performing Arts Center will be considered as part of the discussion about a Downtown
Public Plaza which will occur in July and August. A final decision about a Performing Arts Center will likely
not be made until further feasibility has been done.
151 Quarter Update:
2a. Pursue funding forprojectr. Staff received notification from Metro in March that the City was awarded a grant
in the amount $2.5 million for redesign and construction of Main Street in Downtown. Approximately 1/2 of
Main Street (railroad to the SW entrance) will be fully reconstructed with grant funds. Improvements will
include the street and sidewalks, lighting, landscaping, a revised parking and sidewalk layout, and be
constructed to sustainable design standards.
2b. Prepare for business/ developer recruitment: Staff has started contacting developers to familiarize them
with the status of the Downtown, upcoming improvements, and potential opportunities. A newsletter is being
updated on-line, and will be provided with other relevant materials for distribution.
Business and key land owners in Downtown have committed to being part of the Fanno Creek Park and
Downtown Plaza master planning effort. Being closely connected to this process will inform them of
potential opportunities for public / private partnerships.
The CCAC is looking at ways in which the City can market its message more effectively. One of the key
elements is to provide relevant information to the news media for local coverage. An effort will be made to
place graphics and stories about the evolving design of Downtown such as Main Street, Park or Public Plaza in
the newspapers.
2c. Promote Tigard identity: Most of staffs effort to create an "identity" in Downtown has been linked to
projects as identified in the Downtown Plan and Urban Renewal Plan. These include the creation of a
pervasive open space system in Downtown including Fanno Creek Park and Plaza, the promotion and
construction of "sustainable design" projects such as Burnham Street design and Main Street, and the
formation of design guidelines which will create the type and character of place envisioned.
Refining the marketing message about Downtown will be made in Cityscape, on-line, and in the news media.
2di. Business Development: Because attention has been focused on project implementation, there has been little
effort to promote new business in the Downtown. Staff is instituting regular monthly meetings in Downtown
to establish better communications with Downtown businesses. It is anticipated that these meetings will
provide an opportunity for local businesses to raise concerns. It is also expected that new liaison with the
Chamber of Commerce and the upcoming reconstruction of Main Street will stimulate thinking about how to
promote new businesses in Downtown.
2dii. Public Square: Walker Macy, landscape architects, was awarded the contract to provide a master plan for
Fanno Creek Park and Plaza in Downtown. The siting, programming and design of the Plaza will bring
community-wide attention to this project over the next 6 to 9 months.
2diii. Farmer's Market: Currently the Farmer's Market is located in the Washington Square area with some
interest in locating a mid-week market in Downtown. No decisions have been made. The idea of a public
market as a programmed use in the Downtown Plaza will be evaluated as part of the Fanno Creek Park Master
Council Goal Update 5
Plan project.
2div. Arts & Culture. There has been some consideration within the Downtown Streetscape Plan of the
placement of public art. This topic will be raised again during the discussion about the public plaza and its
environment. The topic will also resurface when discussion about a future Performing Arts Center is raised.
The siting of a future Performing Arts Center will be considered as the development plan for Downtown
evolves and becomes more specific. This is likely to occur over the next 1 to 2 years.
3. Aggressively pursue funding to correct traffic congestion within the City
a. Seek funding for 99W improvements
b. Support the I-5 Connector
c. Support Hwy 217 funding
4th !Quarter Goal Update:
• Staff continues to work with the Oregon Department of Transportation (ODOT) to develop
Scopes of Work for Transportation and Growth Management (TGM) funded projects to fund
Update to the City's Transportation System Plan; develop Neighborhood Pedestrian Connections
Plan, and conduct a Transportation/Land Use Study of the Tigard Triangle.
• City received notice of an award of a $270,000 grant to fund bike and pedestrian safety
improvements in and around the intersection of Bonita Road & Hall Boulevard.
• Work continues with ODOT and City Council to prepare the completed Tigard 99W Corridor
Plan for Council consideration for adoption
a. Seek Funding for 99W Improvements
Highway 99W carries over 50,000 vehicles per day, half of which is regional through traffic. This
highway is overwhelmed by the existing traffic volumes. There are no significant parallel routes to this
highway, and the traffic congestion will continue to worsen as traffic increases during the next few
years. The intersections of Highway 99W with Hall Boulevard and Greenburg Road are bottlenecks
that seriously hamper the smooth flow of traffic. At peak travel hours, cut-through traffic uses the City
of Tigard's collector and arterial system to avoid the Highway 99W traffic congestion. This traffic
adversely impacts the arterial and collector street system in the City.
There are 3 significant projects that are funded for improvements to Highway 99W. The projects are:
• The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor
improvement and management plan
• The Greenburg Road/Highway 99W/Main Street intersection project funded through the 3-cent
local fuel tax.
• The Hall Boulevard/Highway 99W intersection improvements funded through Washington
County's MSTIP program
Highway 99W Corridor Improvement and Management Plan
The plan will identify projects and potential land use changes both aimed at alleviating traffic
congestion and improving traffic circulation within the highway corridor through Tigard. Projects
identified in the final plan will be prioritized for implementation through the City's Community
Investment Program. Those projects that require joint effort from the City, county and state will be
identified and partnerships will be sought for funding and implementation.
The preparation of the plan began in mid-August 2006 and was completed in September 2007. The
Council Goal Update 6
plan development process included six tasks:
• Task 1: Project Management, Interagency Coordination and Public Involvement (ongoing for
duration of the project - estimated as 11 months)
• Task 2: Existing Conditions, Plans and Policies (complete 2 months after Notice to Proceed)
• Task 3: Identify Needs, Opportunities and Constraints (complete 5 months after Notice to
Proceed)
• Task 4: Alternatives Development (complete 7 months after Notice to Proceed)
• Task 5: Alternatives Evaluation (complete 9 months after Notice to Proceed)
• Task 6: Refinement/ Implementation (complete 11 months after Notice to Proceed)
Current Status: The Plan was completed in September 2007. The Recommended Alternative is:
■ Maintain a 5-lane cross-section
■ Implement access management strategy to improve safety and reduce travel delay
■ Construct Intersection improvements
• Implement transit enhancements for travel time and pedestrian access
■ Incorporate pedestrian and bike enhancements
The Plan, presented to City Council at the November 20, 2007 workshop meeting, resulted in the
following recommendations:
■ Initiate the process to incorporate the Plan recommendations in the Tigard Transportation
System Plan
■ Initiate conforming amendments to the Comprehensive Plan text
• Consider Citizen Advisory Committee recommendations as transportation policies or action
measures.
Council expressed a desire for further discussions of the Plan before providing direction on its
adoption. The traffic modeling used in the preparation of the Plan is currently being reviewed by
ODOT and compared with conflicting information provided by studies performed for a major project
in the Tigard Triangle. After that review is completed, the Plan with that additional input will be
brought back for further Council discussion and direction.
Greenburg Road/Highway 99W (Main Street Intersection Improvements
The current level of service on Greenburg Road at Highway 99W is extremely poor, especially in the
afternoon peak travel hours with vehicles waiting through multiple traffic cycles to clear the
intersection. In addition, forecasts for Highway 99W along this area show it is well over capacity in
future demand.
A 3-cent local fuel tax was established by City Council on December 19, 2006. The revenue from this tax
is dedicated solely to improvements at the Greenburg Road/Highway 99W/Main Street intersection to
complement Washington County's MSTIP 3 (Major Streets Transportation Improvement Program)
project to construct improvements at the Hall Boulevard/Highway 99W intersection. The
improvements to the Hall/99W intersection will not be fully effective in improving circulation and
relieving traffic congestion as long as the bottleneck at the Greenburg Road intersection remains. A
corresponding improvement to the Greenburg Road intersection is needed to improve traffic circulation
across and along Highway 99W north of the viaduct to the Highway 217 interchange. The local gas tax
will provide the revenue to design the project and construct it together with the County project at Hall
and 99W. The tax has a 5-year sunset clause, and will be reduced if the state and county increase their gas
Council Goal Update 7
taxes during the 5-year period.
Current status: A contract with W&H Pacific was approved by the LCRB (Local Contract Review
Board) on November 27, 2007 for engineering design services to complete up to 50% of the project
design. This is Phase 1 of the total services required. This initial phase will determine the scope and
effort needed to complete the project design, including the extent of right-of-way acquisition needed for
the intersection improvements. The completion of Phase 1 is expected by the end of FY 2007-08. Once
the remainder of the project design work is clearly identified, a work order agreement with the
appropriate fee amount for Phase 2 to complete the work will be submitted for LCRB approval.
The City will work with Washington County to ensure design and construction of the project is
performed in conjunction with the County's Hall/99W intersection project. The amount of $500,000
has been budgeted in FY 2007-08 for project design and partial right-of-way acquisition.
The collections from the local fuel tax to date have fallen short of the amounts expected and are not
anticipated to provide the full amount needed to construct the project. A recently completed
Community Attitudes Survey provides convincing evidence that the citizens of Tigard still strongly
support construction of the project. Measures to increase the revenue to a level sufficient to construct
the improvements will be proposed for Council consideration sometime in the next few months.
Hall Boulevard/Highway 99W Intersection Project
This project adds capacity to the Hall Boulevard/Highway 99W intersection. It is funded through
Washington County's MSTIP 3 (Major Streets Transportation Improvement Program) with
contribution of up to $750,000 from ODOT.
Current Status Washington County is in the process of acquiring right-of-way needed for the project.
The project design is in progress with design exceptions submitted to ODOT for review and approval.
The design work will be completed after ODOT approves the design exceptions submitted. The
project is expected to begin construction in summer of 2008 at the earliest.
b. Support the I-S Connector
Regional and local transportation plans have recognized the need for a major connection between I-5
and Highway 99W for more than a decade. The increase in freight movement and traffic with
destinations along the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the
street systems along both major routes. Washington County, Metro and the Oregon Department of
Transportation (ODOT) are jointly leading the I-5 to 99W Connector Project to address this regional
problem. The Oregon Transportation Commission has recently designated this as a project of
statewide significance.
A thorough and detailed study with rigorous analysis and ample opportunities for public involvement
and jurisdictional coordination is underway to establish the alignment for this connector.
Current Status: Project representatives provided a project overview at the Council meeting on June 26,
2007, then returned on August 21, 2007 for more detailed discussion on the range of corridor
alternatives developed for the project. The project is in Phase 1 of two phases. Phase 1 includes
establishment of the preferred corridor for the project and submittal of the selected corridor for
incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project
design through the EIS process, including obtaining a record of decision and federal authority to
proceed toward construction.
Council Goal Update 8
The public hearing on the corridor alternative selected is scheduled for early 2008. The City Engineer
represents the City on this project by attending the Executive Management Team meetings as a non-
voting member, but with full participation in the meetings and discussions. Future Council
presentations will be scheduled as the project moves towards completion of Phase 1.
c. Support Hwy 217 Funding
After two years of study and review, the Highway 217 Policy Advisory Committee (PAC)
recommended improvement options to move forward for further study. All of the options studied
included improvements to interchanges, arterials, transit, and bike and pedestrian routes in the
corridor. The options considered were:
• Option A - a new general-purpose (free, unrestricted) lane in each direction on Highway 217
• Option B - a new express toll lane in each direction on Highway 217 in addition to existing
general-purpose lanes
• Option C - a new lane in each direction on Highway 217 and a new tolled ramp meter bypass
lane on highway entrances
The Highway 217 PAC selected Options A and B in their final recommendation to move forward to
an environmental impact study.
Current Status: There have not been any significant developments on this project since $373,000 in
federal funding was approved through Metro's MTIP process for project development on this project.
The planning phase is currently programmed for federal fiscal year 2011, which begins October 2010.
The total funding available for the initial phase of the project is $851,500, which consists of $373,000
in federal funds, $42,692 minimum local match, and $435,808 in other funds provided by Washington
County.
3`d Quarter Goal Update:
• Assembled and coordinated submittal of Tigard's Regional Transportation Plan projects with WCTCC and
Metro - COMPLETED.
• Received preliminary notice of TGM Grant for TSP Update and pedestrian walkways and trail
connections plan
• Completed Highway 99W corridor planning efforts and Citizen Advisory Committee meetings.
2-Quarter Goal Update:
a. Seek Funding for 99W Improvements:
There are three significant projects that have been funded for improvements to Highway 99W. The projects
are:
• The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor
improvement and management plan.
• The Greenburg Road/Highway 99W/Main Street intersection project funded through the 3-cent local
fuel tax.
• The Hall Boulevard/Highway 99W intersection improvements funded through Washington County's
MSTIP program.
Highway 99W Corridor Improvement and Management Plan
The Highway 99W Corridor Improvement and Management Plan project is nearing completion. Three concept
plans aimed at improving traffic circulation, pedestrian safety, and enhancing transit use were developed and
evaluated. The three concepts are:
• Partial widening (I-5 interchange to Greenburg Road) with access management
Cocrnczl Goat Update 9
• Aggressive access management throughout the entire corridor
• Widening to 7 lanes throughout the entire corridor
The second of three open houses was conducted April 19, 2007 to obtain public input on the three concepts.
Following the open house, the concepts were evaluated based on the effects on the modes of transportation,
costs, impact to right-of-way, safety, and other considerations. A third and final open house was conducted on
June 7, 2007 to receive public comment on the evaluation results and on the preferred concept based on the
evaluation. City Council was briefed on the study results June 19, 2007.
The next step, which should be completed in the first week of July 2007, is to refine the preferred concept,
prepare an implementation strategy, and develop a comprehensive list of projects for future implementation.
Presentations to the Planning Commission, the Chamber of Commerce, the CCAC and possibly others are
proposed before the plan is submitted to Council for acceptance or adoption. That presentation to Council is
expected to occur in August or September 2007.
Greenbrrrg Road/Highway 99W/Main Street Intersection Improvements
Gas tax collection began April 1, 2007. A prospective petition filed by the Oregon Petroleum Association for
an initiative to repeal the ordinance failed to collect sufficient signatures to refer the proposed measure to the
ballot. The City will work with Washington County to ensure design and construction of the project in
conjunction with the County's Hall/99W intersection project. The amount of $500,000 has been budgeted in
FY 2007-08 for project design and partial right-of-way acquisition.
Hall Boulevard/Highway 99W Intersection Project
Washington County is in the initial stages of right-of-way acquisition for the project. The City has reviewed and
commented on the draft Intergovernmental Agreement (IGA) with ODOT and Washington County for the
project. That IGA will be submitted for Council approval after the parties agree on a final version.
The City has discussed incorporation of gateway treatments at the corners of the intersection with County staff
and the design consultant. Those concepts will be included with the submittal of project plans to ODOT for
review. Funding is included in the FY 2007-08 Community Investment Program to cover costs anticipated for
the gateway treatments during the fiscal year. The project is still scheduled for construction in mid-2008,
assuming necessary rights-of-way can be acquired in a timely manner.
b. Support the I-S Connector.
Regional and local transportation plans have recognized the need for a major connection between I-5 and
Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along
the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both
major routes. Washington County, Metro and the Oregon Department of Transportation (ODOT) are jointly
leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation
Commission has recently designated this as a project of statewide significance.
A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and
jurisdictional coordination is underway to establish the alignment for this connector.
Current Status: Project representatives briefed Council on the project status at the Council meeting on June 26,
2007. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the
project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan.
Phase 2 will identify and refine the project design through the EIS process, including obtaining a record of
decision and federal authority to proceed toward construction.
The project staff will be back on August 21, 2007 to discuss in greater detail the range of corridor alternatives
developed for the project. The public hearing on the corridor alternative selected is scheduled for early 2008.
c. Support Hwy 217 Funding
After two years of study and review, the Highway 217 Policy Advisory Committee (PAC) selected two
improvement options to move forward for an environmental impact study. Option A - a new general-purpose
(free, unrestricted) lane in each direction on Highway 217 and Option B - a new express toll lane in each
Council Goal Update 10
direction on Highway 217 in addition to existing general-purpose lanes.
An amount of $373,000 in federal funding was approved through Metro's MTIP process for project
development on this project. The total funding available for the initial phase of the project is $851,500, which
consists of $373,000 in federal funds, $42,692 minimum local match, and $435,808 in other funds provided by
Washington County. The planning phase is currently programmed for federal fiscal year 2011, which begins
October 2010.
1" Quarter Update:
3a: Seek finding for 99W improvements.
Highway 99W carries over 50,000 vehicles per day, half of which is regional through traffic. This highway is
currently overwhelmed by the existing traffic volumes. There are no significant parallel routes to this highway,
and the traffic congestion will continue to worsen as traffic increases during the next few years. The
intersections of Highway 99W with Hall Boulevard and Greenburg Road are bottlenecks that seriously hamper
the smooth flow of traffic. At peak travel hours, cut-through traffic uses the City of Tigard's collector and
arterial system to avoid the Highway 99W traffic congestion. This traffic adversely impacts the arterial and
collector street system in the City.
There are three significant projects that have been funded for improvements to Highway 99W. The projects
are:
• The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor
improvement and management plan
• The Greenburg Road/Highway 99W/Main Street intersection project funded through the 3-cent local
fuel tax
• The Hall Boulevard/Highway 99W intersection improvements funded through Washington County's
MSTIP program
Highway 99W Corridor Improvement and Management Plan
The plan will identify projects and potential land use changes both aimed at alleviating traffic congestion and
improving traffic circulation within the highway corridor through Tigard. Projects identified in the final plan
will be prioritized for implementation through the City's Community Investment Program. Those projects that
require joint effort from the City, county and state will be identified and partnerships will be sought for
funding and implementation.
The preparation of the plan began in mid-August 2006 and will be completed by the end of June 2007. The
plan development process includes six tasks:
Task 1: Project Management, Interagency Coordination and Public Involvement (ongoing for
duration of the project - estimated as 11 months)
Task 2: Existing Conditions, Plans and Policies (complete 2 months after Notice to Proceed)
Task 3: Identify Needs, Opportunities and Constraints (complete 5 months after Notice to Proceed)
Task 4: Alternatives Development (complete 7 months after Notice to Proceed)
Task 5: Alternatives Evaluation (complete 9 months after Notice to Proceed)
Task 6: Refinement/Implementation (complete 11 months after Notice to Proceed)
The project has progressed through the existing conditions and needs, opportunities and constraints tasks. An
open house meeting to present the findings for public comment was conducted on February 7, 2007. The
development of alternatives is underway and will be reviewed by the Technical Advisory (TAC) and Citizen
Advisory (CAC) Committees during the first two weeks in April. A second open house meeting to present the
alternatives for public input and comment is scheduled for April 19, 2007 in Town Hall. The evaluation of
alternatives will follow with review by the TAC and CAC and a third and final open house meeting on June 7,
2007, also in Town Hall. The plan is expected to be completed by the end of June 2007, and will be presented
to Council for acceptance or adoption sometime during the summer months.
Greenburg Goad/Highway 99W/Main Street Intersection Improvements
Council Goal Update
The current level of service on Greenburg Road at Highway 99W is extremely poor, especially in the afternoon
peak travel hours with vehicles waiting through multiple traffic cycles to clear the intersection. In addition,
forecasts for Highway 99W along this area show it is well over capacity in future demand.
A 3-cent local fuel tax was established by City Council on December 19, 2006. The revenue from this tax is
dedicated solely to improvements at the Greenburg Road/Highway 99W/Main Street intersection to
complement Washington County's MSTIP 3 (Major Streets Transportation Improvement Program) project to
construct improvements at the Hall Boulevard/Highway 99W intersection. The improvements to the Hall/99W
intersection will not be fully effective in improving circulation and relieving traffic congestion as long as the
bottleneck at the Greenburg Road intersection remains. A corresponding improvement to the Greenburg Road
intersection is needed to improve traffic circulation across and along Highway 99W north of the viaduct to the
Highway 217 interchange. The local gas tax will provide the revenue to design the project and construct it together
with the County project at Hall and 99W. The tax has a 5-year sunset clause, and will be reduced if the state and
county increase their gas taxes during the 5-year period.
An Intergovernmental Agreement has been executed with Oregon Department of Transportation Fuel Tax
Group for collection of the local tax. The tax takes effect April 1, 2007 and will continue until December 31,
2011. A prospective petition has been filed by the Oregon Petroleum Association for an initiative to repeal the
ordinance. If they obtain sufficient signatures, the local fuel tax will be placed before the voters at a future
election. In the meantime, the City will move ahead with the design of the project for construction in
conjunction with the Hall/99W intersection project.
Hall Boulevard/Highway 99W Intersection Project
This project adds capacity to the Hall Boulevard/Highway 99W intersection. It is funded through Washington
County's MSTIP 3 (Major Streets Transportation Improvement Program) with contribution of up to $750,000
from ODOT.
The project is on track for construction to begin in the spring of 2008. The project design is underway and the
right-of-way necessary for the widening is being identified for acquisition to begin in the next few months. A
draft intergovernmental agreement has been prepared for review with County, City and ODOT obligations
clearly identified. The City is interested in constructing gateway treatments at the corners of the intersection.
The intent at this point is to integrate the gateway treatments into the design and construction of the project.
Funding is proposed in the FY 2007-08 Community Investment Program for these gateway treatments.
3b. Support the I-5 Connector
Regional and local transportation plans have recognized the need for a major connection between I-5 and
Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along
the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both
major routes. Washington County, Metro and the Oregon Department of Transportation (ODOT) are jointly
leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation
Commission has recently designated this as a project of statewide significance.
A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and
jurisdictional coordination is underway to establish the alignment for this connector.
Two community forums have been conducted since the project began in 2005. A range of corridor alternatives
are now being developed and will be presented for public comment in a community forum scheduled for
summer 2007. The next steps include evaluation of alternatives, a public hearing in winter 2007 to obtain
formal public testimony, followed by selection of a preferred corridor for Regional Transportation Plan
adoption and local plan amendments.
The importance of the connector to Tigard is dependent upon the location of the connection point with
Highway 99W. The further south along Highway 99W, the less important it is as a means of reducing traffic
congestion on Highway 99W. Although Tigard is not actively involved in the project, the City remains an
interested party and is kept informed of its progress.
Council Goal Update 12
3c. Support Huy 217 Funding
After two years of study and review, the Highway 217 Policy Advisory Committee (PAC) recommended
improvement options to move forward for further study. All of the options studied included improvements
to interchanges, arterials, transit, and bike and pedestrian routes in the corridor. The options considered were:
• Option A - a new general-purpose (free, unrestricted) lane in each direction on Highway 217
• Option B - a new express toll lane in each direction on Highway 217 in addition to existing general-
purpose lanes
• Option C - a new lane in each direction on Highway 217 and a new tolled ramp meter bypass lane on
highway entrances
The Highway 217 PAC selected Options A and B in their final recommendation to move forward to an
environmental impact study.
A request for funding from Washington County to perform preliminary environmental studies for the Highway
217 widening project was submitted for consideration in the Metro Priorities 2008-11 project selection process.
The request was approved by the Washington County Coordinating Committee, which consists of elected
officials from the County and its cities. Mayor Dirksen is the primary City representative with Councilor
Harding as the alternate. The initial request of $500,000 was eventually reduced to $373,000 in the final JPACT
recommended list. The overall project cost is estimated to range from $350 to $550 million, depending upon
the alternatives selected.
4. Improve Council/Citizen communications
a. Complete the City Active Neighborhood (CAN) Program
b. Citizen comment card at City Hall/Council meetings
c. Boards & Commissions
i. Develop a regular training program for new members
ii. Develop a tracking system for Board & Commission recommendations
iii. Appoint Council liaisons to each Board and Commission - Periodically sit in on meetings
iv. Recognize & develop Boards & Commissions as sources for future Council candidates
v. Staff
1. Periodically attend staff meetings
4th Quarter Goal Update:
• The Committee for Citizen Involvement developed and recommended to City Council revised
membership bylaws that significantly increases its potential membership pool;
• Significant efforts have been made by City staff, Planning Commission and Council to engage the
public in update of Tigard's Comprehensive Plan
a. Complete the City Active Neighborhood (CAN) Program. In October, notice was mailed to all residents in
the neighborhood with the active web site advising residents that the site is "live." The Committee
for Citizen Involvement members reviewed informational materials for the Neighborhood
Network packets that will be available at the February 2, 2008 Neighborhood Network Kick-Off
Event. Invitation cards were included in resident's water bills.
In December, training was provided to volunteers to manage a web site for a second
neighborhood.
b. Citizen Comment card at City Hall/ Council meetings
Staff receives about two completed Comment Cards each month. The cards are forwarded to
Council members and City staff as appropriate.
Council Goat Update 13
c. Boards & Commissions
Board and Committee staff liaisons attended training in November. The training focused on
providing tools to facilitate more effective member participation and meeting facilitation.
A survey of Board and Committee Chairs was conducted in December. The results will be used to
design training for Board and Committee Chairs to be held in the spring.
3'd Quarter Goal Update:
4a. In July a resident of Area 13 volunteered to develop a pilot web page for her neighborhood. She attended
a one hour training session with city staff and developed a page using the template designed by the City's
Communications/Graphic Designer.
She emailed the web page to some of her neighbors for comments and received very positive feedback. The
Committee for Citizen Involvement (CCI) previewed the website at their August meeting and made some
suggestions regarding content management. The next step for the webpage is to let all the residents of the
neighborhood know it's "live." Post cards have been produced and mailed to each resident of the
neighborhood announcing the web page.
Staff is stepping up recruitment for volunteers to develop and maintain web pages in other neighborhoods.
Outreach has included meeting with school PSO's, attendance at the Comprehensive Plan Open Houses, an
email invitation to all Community Connectors and attendance at Neighborhood National Night Out events in
August.
4b. The Citizen Comment Cards have been distributed and are available at City buildings and Council
meetings. Completed comment cards are forwarded to Council and the appropriate department/staff member
for response.
4c. Staff liaisons and interested board and Committee Chairs will participate in training in November. The
training will provide tools to facilitate more effective member participation & meeting facilitation.
Mayor Dirksen and Councilor Woodruff attended events in the highly successful 3-day Family Fest in
September. Mayor Dirksen emceed the final evening's events.
2"d Quarter Goal Update:
4a._Complete the City Active Neighborhood (CAN) Program
The pilot neighborhood web pages were rolled out in April. Board and Committee members (including
Committee for Citizen Involvement), Community Connectors and pilot area resident volunteers received an
email inviting them to "test drive" the sites. Feedback noted sites were easy to navigate. Staff is developing
training for volunteers to learn how to post content and administer the sites. Over the summer staff will
increase outreach to community and neighborhood events to enlist more volunteers (especially youth) to
manage the sites. Staff is also working with the Committee for Citizen Involvement (CCI) to refine the CAN
Steering Committee Concept.
4b. Citi.Zen Comment Card at City Hall/ Council meetings GOAL COMPLETED
Comment cards are placed in the City Hall and Permit Center lobbies. Staff will also make the cards available
at City Council meetings.
4c. Boards & Commissions
Since Councilor Harding resigned to move out of state, Council should review the liaison appointments and
revise as necessary.
4c.v. Staff
Council members attended the annual Employee Recognition event. Council President Sherwood served as
the Emcee.
1" Quarter Update:
4a. Complete the City Active Neighborhood (CAN) Program
Council Goal Update 14
Staff continues to work on development of the Enhanced Neighborhood Program, involving residents of the
pilot areas who have expressed an interest in participating as well as the Committee for Citizen Involvement
(CCI). The purpose of the Enhanced Neighborhood Program is to involve citizens as partners in addressing
their neighborhood issues as early as possible, and to facilitate neighborhood-level input on broader
community issues.
Communication resources are being developed to assist citizens in gaining information and education through
individual neighborhood web pages, cityscape and training opportunities. A presentation on Neighborhood
Program Webpage Design was given to the Committee for Citizen Involvement on February 21, 2007 to
collect comments on content of each webpage. Another visit to this committee took place on March 21, 2007
to report progress and solicit advice on developing neighborhood steering committees. Members of the CCI
recommended steering committees govern each neighborhood, engaging residents who already volunteer in
some capacity for the City - i.e. Neighborhood Watch members, Community Connectors, or CERT trained
volunteers.
Staff will attend two PSO meetings (Templeton and Metzger) to discuss the Neighborhood Program as well as
Comprehensive Plan Open Houses on April 18 and 21 to provide information about the program. The pilot
neighborhood webpage is set for roll-out in April.
CRIME Spotter, a map-based tool for general information about criminal activity within the City was launched
successfully to the public on April 1, 2007.
4b. Citi.Zen Comment Card at City Hall/ Council meetings GOAL COMPLETED
At the October 17, 2006 work session, staff reported on development of a Citizens Comment Card suggested
by Councilor Harding at the September 26, 2006 Council meeting. Staff took Council feedback from that
meeting and integrated comments into a format approved by Council members. A copy of the comment card
is attached and is currently at the printer. It will be available for distribution as soon as mid-April.
4c. Boards & Commissions
Council met on January 23, 2007 to discuss liaison appointments to each Board and Commission. Resolution
No. 07-05 was passed which assigned each member of Council to a Board or Committee. Council will
periodically sit in on meetings, but not have a voting role.
4c.v. Staff
Council members attended the March 14 and March 16 All Employee meetings as part of their efforts to get
involved with staff.
5. Increase Tigard's involvement with Washington County, Metro, State, ODOT, Tri-Met, and
Federal government
411, Quarter Goal Update:
• Tigard has worked with other City's Tigard regarding how to best participate with Washington
County in its upcoming "Urbanization Forum."
• Community Development staff continues to coordinate with State, County, and Metro
regarding Transportation issues;
• City staff worked with Metro to develop a Tree Canopy Analysis for Tigard;
• City staff met with Federal Emergency Management Association representatives to address
changes in the program and potential impacts on Tigard.
3`d Quarter Goal Update:
• Completed submittal of Tigard's RTP to Metro through coordination with Washington County.
• Tri-Met's CEO Fred Hansen met with Council in August/ September.
• City correspondence regarding developments in Washington County's proposal to use Urban Renewal to
fund public facilities in Bethany Urban Growth Area.
• Metro Councilor Hosticka met with City Council on Urban & Rural Reserve issues and Performance
Council Goal Update 15
Measures.
• City Managers in the County meeting on a monthly basis with County representatives.
• Community Development staff continue to coordinate with State, County, Federal and Metro agencies in
the update of Tigard Comprehensive Plan Elements.
2"a Quarter Goal Update:
Long Range Planning staff worked with the Capital Improvements Division to prepare and coordinate the
City's submittal of major transportation projects for Metro's use in development of the Region 2035
Transportation Plan. These are projects the City had identified within its 2001 Transportation System Plan.
This project involved substantial coordination and negotiation with other south Metro area governments
including Washington County.
■ State Senator Ginny Burdick and State Representative Larry Galizio provided briefings to Council in April
and May. The Legislative Session adjourned in June and a final briefing will be given to Council July 24.
■ OD OT Region 1 Manager Jason Tell provided a quarterly update to Council in June.
■ City Managers within the County met monthly with County representatives.
■ City Manager & Asst. City Manager met with Dennis Mulvihill, County Lobbyist in April, May and June.
1" Quarter Update:
The following has occurred:
■ Monthly meetings between City Manager staff and Dennis Mulvihill, County Lobbyist.
■ January and February briefings to Council by State Senator Ginny Burdick and State Representative Larry
Galizio.
■ City Manager & Asst. City Manager met with State Senator Ginny Burdick and State Representative Larry
Galizio in January, February and March to discuss city priorities.
■ Quarterly update provided to Council by ODOT Region 1 Representative in March.
■ City Managers in the County meeting on a monthly basis with County representatives.
■ Contract with Tri-Met for Officers to staff Transit Police Unit
■ Metro: Councilor Carl Hosticka attended the City Council meeting in February to update Council on Metro
proceedings.
Council Goal Update 16
Agenda Item #
Meeting Date January 22, 2008
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Approve Tigard City Council Goals - 2008
Prepared By: C. Wheatley Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Approve the final list of Tigard City Council Goals for 2008.
STAFF RECOMMENDATION
Approve the goals as listed.
KEY FACTS AND INFORMATION SUMMARY
The City Council met on January 4, 2008, to set goals for 2008. The draft list of goals is attached for City Council
approval.
OTHER ALTERNATIVES CONSIDERED
Revise the goal statements.
CITY COUNCIL GOALS
When approved, these goals will be published and staff will report progress on goals on a quarterly basis as well as
making a note in this section for future agenda items when the item relates to a stated City Council goal.
ATTACHMENT LIST
Council Goals for 2008
FISCAL NOTES
N/A
I:\ADM\I'ackct'08\080122\COUIlciI Goals 2008 - AIS.doc
- City of Tigard
2008 Tigard City Council Goals
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January 4th the City Council met to set its goals for the coming year. These goals represent those
items that the Council feels deserve special attention in the months ahead. The City will accomplish
much more than what is listed here, but we identify these to be of particular importance to our
residents.
1. Pursue opportunities to reduce traffic congestion in Tigard.
• Pursue immediate low-cost projects to improve traffic flow.
• Explore light rail on 99W.
• Promote an access control study of 99W.
• Support the I-5/99W connector project.
• Continue state and regional advocacy for transportation improvements in Tigard.
2. Complete the update and begin the implementation of the Comprehensive Plan.
3. Implement the Downtown Urban Renewal Plan.
• Prioritize and begin implementing tasks identified in the development strategy for downtown.
4. Promote and honor good citizenship in Tigard.
• Recognize good citizenship by individuals and groups.
• Build youth involvement programs.
• Support the neighborhood program.
5. Explore the possibility of placing a parks and greenspaces bond on the ballot in 2010.
6. Make a decision on Tigard's long-range water source(s).
I:\ADM\Council Goals - 2008\2008 Council Goals - Final.doc
2008 TIGARD CITY COUNCIL GOALS
City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.dgard-or.gov Page 1 of 1