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City Council Packet - 01/15/2008 y r x~t~jx' :P A:. t T 3 F8e~ s, TIGA,,~,,R,,DC.,,- , O -K, S 'V=T1, 6 W January 15, 2008 : A. ' NCI EETft4,G-. 'BE' - TELEVISED I:kof&1DonnwsCcopKzz 4.1 City of Tigard F Tigard Workshop Meeting- Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 15, 2008 - 6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deao. Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (IDD - Telecommunications Devices for the Dea~. SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA - January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 3 City of Tigard ~Il o' so Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 15,2008-6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 6:30 p.m 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:35 p.m 2. PRESENTATION AND DISCUSSION OF THE POLICE DEPARTMENT'S STRATEGIC PLAN • Staff Report: Police Department 7:05 p.m 3. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 9 - ECONOMY AND GOAL 10 - HOUSING • Staff Report: Community Development Department 7:35 p.m 4. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 1 - CITIZEN INVOLVEMENT • Staff Report: Community Development Department 8:05 p.m 5. DISCUSSION OF PROPOSED MS77P 4 DRAFT 200% PROJECT LIST • Staff Report: Community Development Department 8:25 p.m 6. DISCUSSION AND COUNCIL INPUT TO MAYOR DIRKSEN FOR THE GOVERNOR'S TRANSPORTATION VISION SUBCOMMITTEE Introduction: Mayor Dirksen TIGARD CITY COUNCIL AGENDA -January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 3 8:40 p.m. 7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8:50 p.m. 8. ADJOURNMENT I : \A D M\Cathy\CCA\ 2008\080115.doc TIGARD CITY COUNCIL AGENDA - January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 3 City of Tigard Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 15, 2008 - 6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 d* PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext 2410 (voice) or 503-684-2772 (IDD - Telecommunications Devices for the Deao. SEE ATTACHED AGENDA TIGARD CITY COUNCIL AGENDA - January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 3 City of Tigard Tigard Workshop Meeting - Agenda TIGARD CITY COUNCIL MEETING DATE/TIME: January 15, 2008 - 6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 14ff 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. PRESENTATION AND DISCUSSION OF THE POLICE DEPARTMENT'S STRATEGIC PLAN • Staff Report Police Department 3. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 9 - ECONOMY AND GOAL 10 - HOUSING • Staff Report: Community Development Department 4. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 1 - CITIZEN INVOLVEMENT • Staff Report: Community Development Department 5. DISCUSSION OF PROPOSED MS77P 4 DRAFT 200% PROJECT LIST • Staff Report: Community Development Department 6. DISCUSSION AND COUNCIL INPUT TO MAYOR DIRKSEN FOR THE GOVERNOR'S TRANSPORTATION VISION SUBCOMMITTEE • Introduction: Mayor Dirksen TIGARD CITY COUNCIL AGENDA - January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 3 7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8. ADJOURNMENT l: \AD M\Cathy\CCA\2008\080115p. doc TIGARD CITY COUNCIL AGENDA - January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 3 Agenda Item No. 3, 1 Meeting of . t i, City of Tigard D. D Tigard Workshop Meeting - Minutes TIGARD CITY COUNCIL MEETING DATE/TIME: January 15,2008-6:30 p.m. MEETING LOCATION: City of Tigard - Town Hall, 13125 SW Hall Blvd., Tigard, OR 97223 1. WORKSHOP MEETING 1.1 Council President Sherwood called the meeting to order at 6:34:07 PM 1.2 Roll Call Name Present Absent Mayor Dirksen ✓ Councilor Buchner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports - There were None. 1.5 Call to Council and Staff for Non-Agenda Items - City Manager Prosser said Agenda Item No. 6 - Discussion and Counal Input to Mayor Dirksen for the Governor's Transportation Vision Subcommittee - will be moved the February 12, 2008 Study Session meeting. 2. PRESENTATION AND DISCUSSION OF THE POLICE DEPARTMENT'S STRATEGIC PLAN Chief Dickinson gave the background on the first ever Tigard Police Department Strategic Plan. He said City Manager Prosser challenged him a few years ago to prepare a strategic plan showing where the Department has been in the 40 years it has been operating, and where it is going in the future. He said he would like this to be an annual process to be shared with Council each year. He noted that the Police Department offers a significant public service and also is a significant part of the City's budget. Chief Dickinson said he was pleased with the high rating the public gave the Department in the recent community survey. He said this Strategic Plan will guide the Department in developing their work plans and assist with budgeting. Chief Dickinson presented a PowerPoint summarizing the highlights of the Plan. A copy of the PowerPoint and Strategic Plan are in the City Recorder's Office. TIGARD CITY COUNCIL Minutes- January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 1 of 8 He said high priority strategic objectives developed this year to guide the Department include: • Develop an enhanced crime reduction plan, including reduction of response time and enhancing the ability to adapt to emerging crime trends such as identity theft and the use of computers in crime. • Plan for adequate staffing • Develop and implement business and management strategies to promote increased effectiveness and efficiencies • Develop and implement a staff development program • Develop a police facilities plan that includes funding a comprehensive facility needs assessment. • Foster good citizenship in our youth, not only continuing DARE and GREAT but adding a safety patrol/crossing guard program and beginning a CADET/Explorer program • Expand services compatible with a full service law enforcement organization • Develop and implement an information technology and telecommunications plan • Develop an equipment plan • Foster open communication with all stakeholders In response to a question from Councilor Buchner: regarding the number of officers available in the after school hours, Chief Dickinson explained how the existing overlap works to cover the hours where it is most needed. Councilor Buchner asked about incompatibility between jurisdictions. Chief Dickinson said there has been federal funding to help purchase radios which will help move from one jurisdiction from another. He said as soon as all towers come on-line the new radios will be deployed. Councilor Buchner asked if there was a date. Chief Dickinson said it would be within six months. Councilor Wilson asked why traffic complaints have risen by 40%. Chief Dickinson said Police are contacted more frequently by citizens asking for help with speeding or parking issues because increased density creates more complaints. Councilor Wilson asked about putting on another traffic officer. Chief Dickinson noted that two years ago Washington Square management offered to pay for Tigard officers to work traffic control at the mall during the Christmas rush. He said officers can override traffic signals and move more cars through the mall. He said this is an example where Tigard got extra resources to help solve a problem. Council President Sherwood said she noticed a great improvement driving near the Washington Square area at that time of year and thanked the Police Department for their role. Councilor Woodruff said he would like every City department to have a strategic plan and said this will help with the budgeting process. Council President Sherwood described a recent situation where one of her clients found a wallet that she wanted to turn in at the Police station. She said a traffic officer had to be taken off the street to assist her and asked if there was a way to avoid this. Chief Dickinson said there are enough officers to field callers and that most calls need a sworn officer. In response to a question from Council President Sherwood regarding the use of retired police officers working the counter a few hours a day, Chief Dickinson said they do use retired officers or Tigard officers who are on light duty. Council President Sherwood said this means the City needs more officers. TIGARD CITY COUNCIL Minutes- January 15, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 2 of 8 Councilor Buchner said she receives complaints from citizens asking why private streets aren't patrolled. Chief Dickinson said most private streets are owned by homeowner's associations who field complaints about parking, etc. He said the Police Department does not have authority on private streets. He noted that the easiest way to identify one of these streets in Tigard is that the street signs are blue rather than green. 3. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 9 - ECONOMY AND GOAL 10 - HOUSING Associate Planner Farrelly and Assistant Community Development Director Bunch gave the staff report. Mr. Bunch noted that there was some confusion regarding the adoption of recent ordinance. He said Staff will now put together similar ordinances for each chapter and at the end of each hearing, if Council desires, a motion could be made to adopt the Exhibit A (Ordinance) as amended at the Public Hearing, including alternative language/ staff supplemental report. He said staff would make sure that all proposed changes are included. Associate Planner Farrelly said he would give background Planning Goal 9: Economic Development and Goal 10: Housing. He said the public hearing for these chapters is scheduled on Feb. 5`h. He provided a brief overview of the process used which was similar to the preparation of other Comprehensive Plan chapters. He said the Economic Development Goals and Policies were presented to a Tigard area Chamber of Commerce lunch forum with about 40 attendees and their feedback was requested. On October 15, a workshop was held with the Planning Commission, which requested several changes. The Planning Commission held a public hearing on November 19, 2007 where one person testified, both in favor and opposition. He said the Planning Commission made some minor changes and then recommended that the Council adopt the language that is included in Attachments 2 and 3 in the packet. Councilor Woodruff said there was a need to have someone on City staff identified as an economic point person. He asked if this was considered and Mr. Farrelly said Action Measure 1 under Economic Development recommends this. Councilor Buchner said one of her concerns is not only has there been a need to update the entire comprehensive plan, but there also needs to be a mechanism to allow automatic updates within it. She said this was especially critical in the Economic Development and Housing chapters. She noted that after a census for example, would be an optimum time to updates these chapters. In response, Assistant Community Development Director Bunch said the Chapter on Goal 2 - Land Use Planning - will establish the procedural and structural character of the comprehensive plan and how and when those kinds of updates are made. He also noted other reasons to update the plan such as when other community information becomes available or when major plans are completed, like a transportation system plan or a parks and recreation plan, or after a required economic opportunity analysis is completed. He said those things will be specified in Chapter 2. Councilor Buchner said that particularly with the downtown plan and the urban renewal district, the City will need to pay attention over the next ten to fifteen years to that process and the economic development issues peculiar to urban renewal as well as those that relate to the City as a whole. Mr. Bunch agreed and said that would be coming to Council as part of Goal 2. Councilor Woodruff said there was some language in 9.2, Policy 2 that talks about this. Councilor Buchner said that was too vague. TIGARD CITY COUNCIL Minutes- January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 3 of 8 Councilor Wilson asked if there was any Metro designated industrial land in Tigard. Associate Planner Farrelly pointed out the areas on a map. Councilor Wilson said, "We don't have that much. It may get less important as time goes by just because of the changing trends towards needing larger and larger spaces." Mr. Farrelly said he thought that some of the City's most important industrial land was not identified as such on the map. He said he was not sure what rationale was used. Councilor Sherwood asked if redevelopment would mean the designation of more land to industrial use. Associate Planner Farrelly said he would predict more movement from industrial to light industrial or professional office. Councilor Wilson said he saw a number of instances where particular types of businesses were promoted or singled out, such as family-waged or sustainable businesses. He said he thought it was somewhat problematic for government to interfere in business and start to dictate things. He said he did not mean reasonable and legitimate regulation of pollutants and land use, but he said would like to purge the policies of things that unnecessarily meddle with business affairs or say one business is better than another. Associate Planner Farrelly said he thought the document said that all businesses and economic activities are welcome, but a few things were identified by citizens for the City to promote and encourage such as clusters. He also said the citizens preferred locally owned businesses. In response to a question from Councilor Community Development Director Bunch said, "We are not regulating businesses by type." Councilor Buchner said we really have two different audiences - those within the Urban Renewal District and those in Tigard at large. She said "My concern is maintaining the flexibility to allow zoning changes in areas ripe for redevelopment." Associate Planner Farrelly referred her to page 9.-8, Policy 1. Councilor Buehner said it is important to remain as business friendly as possible Councilor Woodruff agreed, that reducing red tape to encourage business should be a priority. Housing: Council President Sherwood said she had two comments regarding the Housing section. She said, "On page 10-4 where it says there are... 494 households on the Washington County waiting list. Actually, there is a public housing waiting list and also a Section 8 waiting list. I don't know which you are taking about but for both of them there is a six-year waiting list." She said she wanted to make sure we say either the public housing or Section 8 housing. Council President Sherwood also mentioned Metro's voluntary goal for Tigard. She said, "The City didn't decline to adopt this goal because they met this goal. It was redundant to adopt it. I'd like that sentence removed." Council President Sherwood said Tigard has done more than most cities. She said what needs to be done is for the County and cities to assemble excess land and put it together to try and produce places for housing. Council President Sherwood said she was pleased with this chapter. TIGARD CITY COUNCIL Minutes- January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 4 of 8 Councilor Sherwood asked, "Can we have a goal that says we will work with other jurisdictions to assure consistent codes?" She mentioned problems in areas Tigard borders, such as Metzger, where a street within the City limits is right across the street from is one that is not maintained. City Manager Prosser said areas inside cities generally have higher standards than unincorporated areas. He said the county is not set up to provide the same level of services that the cities provide. He agreed that at juncture- points there are these code compliance issues that don't get addressed. Councilor Sherwood says the City gets blamed for them. Assistant Community Development Director Bunch said he was involved with a community that had such an inter-jurisdictional agreement. He said this could be an action measure: Develop agreements with other jurisdictions in order to focus on nuisances along borders. Councilor Wilson asked about incorrect math used in the first Key Findings on Page 10-3. He asked, " Which is right? 68% or three quarters?" Associate Planner Farrelly said he will correct that. Associate Planner Farrelly asked that Council give any additional comments to staff within the next few days. Council complimented the staff on their preparation of this section of the Code Amendment. Council expressed their appreciation to staff and their committees for all their hard work on these chapters. 7:52:20 Pmt 4. DISCUSSION OF COMPREHENSIVE PLAN UPDATE: GOAL 1 - CITIZEN INVOLVEMENT Assistant Planner Daniels described the process and gave background information on the preparation of this Comprehensive Plan Update chapter. She said the Planning Commission held a workshop in November. This chapter has changed significantly from prior Comprehensive Plan. She noted that the Planning Commission held a public hearing and did not recommend any changes. Councilor Wilson said he had one comment. He said, "Over the years we're always changing the name and format of the citizen committees so Policy 1 on Page 1-5 may be too specific, by naming the committee. Should this be memorialized by naming the committee?" Assistant Community Development Director Bunch said, "Capital letters are used because we are meeting a statewide goal and are using the same title they use." Councilor Woodruff said he didn't have a problem with the tide but wanted to ensure a feedback loop so that citizens are listened to and their opinions are considered. Assistant Planner Daniels referred him to Action Measure iii on Page 1-8. Councilor Buehner suggested that while citizen opinions are valued and considered, there should not be an unrealistic expectation that all suggestions will be taken. Assistant Community Development Director Bunch said, "We let people know that we're not going to follow every one of their ideas. However, we need to complete the cycle of communication and tell them why a particular position was not supported." TIGARD CITY COUNCIL Minutes- January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 5 of 8 Councilor Wilson said he thought this was a good chapter and had no problems with it. Council President Sherwood agreed. 5. DISCUSSION OF PROPOSED MSTIP 4 DRAFT 200% PROJECT LIST Engineer Duenas introduced new Project Engineer Mike McCarthy, who has Right of Way Management duties and will be taking a lead role in the Transportation System Plan update. Mr. Duenas said he looked forward to working with him on City transportation issues. Mr. Duenas reported that Steve Larrance has agreed to come to the February 12 Council meeting and discuss the limited access freeway, also known as the Westside Bypass. Mr. Duenas said the Washington County Coordinating Committee (WCCC) had proposed an MSTIP 4 ballot measure for the November 4, 2008 election. He said initially cities were asked to submit projects but the County Coordinating Committee then cut the project list in half. He said as can been by the ratings, a lot of projects are in the Hillsboro and Beaverton area and Tigard's proposed projects did not do as well. He said Tigard submitted projects in the Tigard Triangle and 72" from Highway 99W down to the overpass at Hunziker as well as the Walnut Street Project from 99W all the way to 121" Avenue. He said that with the Murray Boulevard extension getting ready to open the Walnut Street project needs to be done sooner than later. Engineer Duenas said there was a week to get comments back to the Committee. He said he was aware there is a lot of dissatisfaction about the list. He mentioned that one issue is that the volume capacity for 72"a Avenue is extremely low. He said we know it is not true because ODOT is saying the 72"a Bridge is at failure. He said the Transportation Committee said there should be geographic equity as well as the point system and the voters need to see a balanced list as well. Councilor Buehner said she was very disappointed with the list and expressed concern about the location of most projects which appear to be mostly in Hillsboro, along 26 and in downtown Beaverton. She said it does not make sense that some Tigard projects are not on the list yet some made the list that are outside the urban growth boundary. Engineer Duenas said a greater number of points were awarded for regional centers and unfortunately Tigard Triangle is not a "center." He said he felt there should be more points based on volume and capacity. He said there were issues with the ratings. Councilor Wilson said, "We have more commercial area per capita than most cities in the area. We have higher retail sales per capita than Portland. That's what generates traffic. We've got all these State highways which also generate traffic. I think there is a fundamental mismatch of resources to need." He said he would not support a funding measure that did not give the City its share. Councilor Buehner said it does not reflect where the larger population growth is occurring. She said she agreed with Councilor Wilson. Council President Sherwood said that Walnut Street and Dartmouth/72"`' Avenue improvements are critical. She said she felt the narrow street is not the problem on Walnut; it is the two school zones it passes through. TIGARD CITY COUNCIL Minutes- January 15, 2008 Cityof Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 6 of 8 Engineer Duenas said his concern was that if the Walnut Street project is not completed to 99W, Gaarde is going to bear the brunt of that traffic. Councilor Wilson said Gaarde also connects with McDonald yet Walnut Street dead ends at 99W. He said that unless Walnut goes through to something, people will continue to avoid that route. Councilor Buchner said the portion of Walnut that goes to Tiedeman is critical for those traveling on to Highway 217. Councilor Woodruff, said "Who was it that determined this criteria? Was it an open process?" He asked, "Why isn't safety a higher priority?" He suggested there ought to be a certain portion, based on population that goes to local jurisdictions to prioritize how the money is spent. City Engineer Duenas said the County staff set up the ratings. He thanked Council for their comments and said will pass them along to Washington County. He said he will recommend emphasizing the importance of the projects to the City and to the area and to also bring up other factors mentioned tonight such as safety and providing more balanced flow. Engineer Duenas predicted that the final version of the list will be more equitable as cities review it and submit their comments. Councilor Wilson said he would advocate this be based on land use and trip generation rather than population. He said this would give a much greater share to Tigard. Project Engineer McCarthy said he looked at the project list and thought the projects Tigard proposed were every bit as technically sound as projects other cities were proposing but they just came up lower in the criteria. Councilor Woodruff said, "The problem is not with the projects; it is the criteria." Council President Sherwood and Councilor Buchner expressed their non-support of any funding measure that did not include projects to improve transportation in Tigard. 6. DISCUSSION AND COUNCIL INPUT TO MAYOR DIRKSEN FOR THE GOVERNOR'S TRANSPORTATION VISION SUBCOMMITTEE This agenda item will be rescheduled. 7. NON-AGENDA ITEMS Councilor Buchner asked about bringing in a speaker from Energy Trust of Oregon. Council President Sherwood suggested this be scheduled for a workshop meeting. City Manager Prosser assured Council that he will put this on the list. Councilor Woodruff said he would like to have a list to hand out to citizens of tangible projects that will be on the ground in 2008 that has 10-15 things that citizens are going to be able to see accomplished this year. City Manager Prosser said a lot of this is reflected in the Capital Investment Program and is discussed during the budget process but such a list could be developed. Councilor Buchner remarked that compensation to the Mayor has not been raised since 1995. She asked if this can be considered. City Manager Prosser said this should come through the Budget Committee and noted that Council will be meeting with the Budget Committee on February 19, 2008. Council President Sherwood suggested hiring a Mayor on at least a part-time basis so that they could attend more meetings to get Tigard's TIGARD CITY COUNCIL Minutes- January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 1 www.tigard-or.gov Page 7 of 8 voice heard. Councilor Buehner said the citizens do not realize that the Mayor and Council positions are volunteer. Council President Sherwood mentioned that there is a small stipend but that it barely covers the cost of gasoline. City Manager Prosser suggested that this be discussed at a Budget Committee meeting but that research needs to be done first. Councilor Woodruff registered his dissatisfaction with phone book delivery people who have been leaving them in bags by mailboxes along the streets, creating litter throughout the City. 8. ADJOURNMENT At 8:36 p.m. Councilor Woodruff moved to adjourn. Councilor Buehner seconded and all voted in favor. Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Carol A. Krager, Deputy City corder Attest: May r ity of Tigard Date: 1: \ADM\Cathy\CCA\2008\080115.doc TIGARD CITY COUNCIL Minutes- January 15, 2008 City of Tigard 13125 SW Hall Blvd., Tigard, OR 97223 503-639-4171 www.tigard-or.gov Page 8 of 8 Agenda Item # Meeting Date January 15, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Workshop: Presentation and Discussion of the Police Department's Strategic Plan Prepared By: Chief Bill Dickinson Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Review, discuss, and give the Police Chief feedback on the Police Department's first completed Strategic Plan. STAFF RECOMMENDATION Provide feedback on the plan. KEY FACTS AND INFORMATION SUMMARY The Police Department recently completed its first Strategic Plan and this will provide the Council an opportunity to give feedback on the strategic initiatives that have been outlined in the plan. OTHER ALTERNATIVES CONSIDERED- N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST Copy of the Police Department Strategic Plan FISCAL NOTES N/A /j ~ ~gTN7E2V~, / city0flig -~gq ent olice Depa tin Plan Storateg, 2007 1 i -q*4 - ~7- 1 1 1 Table of Contents 1 1 1 Message from the Chief Page 1 1 Mission, Vision and Goals Statements Page 2 1 Core Values Page 3 Organizational Chart Page 6 Background Page 7 ' Environmental Scan Page 8 Strategic Objectives /Strategies Page 17 1 1 1. Special thanks to Jessie Charlton for taking many of the pictures shown in this document 1 i 1 Messageftom the Chief C 1 1 ' As the Chief of Police I am very proud to present our first Strategic Plan for the City of Tigard Police Department. This Plan is intended to build on a foundation that I began when I became Chief in 2003. It provides an opportunity to focus on and begin to shape what the future of the Department ' will look like. By doing so we can identify what resources we'll need to meet and accomplish our strategic objectives identified in this Plan. The Strategic Plan will also serve as a roadmap for the future of the Department in conjunction with the City of Tigard's Comprehensive Plan. The Strategic Plan will also help elected city officials and executive leadership to identify and plan municipal priorities. More specifically, it will provide the Police Department's leadership with a foundation to use when developing strategies and recommendations. We also acknowledge that this is just the beginning and strategic planning is an ongoing process which ' will be evaluated annually through different management initiatives and the city's budget process. Throughout the process, the Department will continue to be a full service law enforcement ' organization responsible for the delivery of all necessary municipal police services. On behalf of the entire Police Department, I wish to express my deepest and sincere appreciation to the Mayor, City Council, and Tigard citizens for the support they have shown us over the years. This Strategic Plan will enable us to continue providing the excellent quality service that is expected of this Department. I'm also very proud of the staff of the Tigard Police Department who played a major roll in the city being named as the 61St safest city in America. The Department will continue to recruit personnel with the same high standards that are now exemplified by current officers and staff. ' For more information on the Tigard Police Department, please visit our website at www.tigard-or.gov/police. Sincerely, William M. Dickinson Chief of Police, City of Tigard ' 1 1 Mission, Vision and Goals Statements 1 1 MISSION The Mission of the Tigard Police Department is to create the highest level of livability 1 possible by working with our citizens to preserve and protect life, liberty, and property. (This mission statement defines the core purpose, customer orientation and business philosophy of the 1 organization - why it exists and what it hopes to accomplish) VISION i The Tigard Police Department is committed to achieving our mission by: ' ■ Partnering with citizens and other departments ■ Developing well trained, ethical, and accountable employees ■ Earning public trust and confidence through our actions and values (Unlike the mission statement which tells everyone what we want to accomplish, a vision statement is for the ' members of the organization. The vision statement is our inspiration and the framework for all our strategic planning) 1 GOALS ' The goals of the Tigard Police Department are: ■ To reduce crime and the fear of crime ' To assist the City of Tigard in the accomplishment of municipal goals and objectives ■ To enhance the safety and security of Tigard's residents, visitors, and businesses ■ To preserve constitutional and civil rights ' To foster good citizenship in our youth (The Police Department's goals are broad statements of anticipated outcomes; more global in scope and ' concepts that can be supported by well-stated objectives) 1 2 Core Values 1 1 Attitude i ^Jl ~ ~ r" K:. j 't J Kul . 1hredyf t 1 [11ADICIrTN0 N066-Pwvr.wW mvn aM JVrI NVw^iroaM t . on WN.Avv momM[ vn liyvrE Polka vlllcarv JarroE Prvln IrvfU vno °,~O~T Lvp~ Errntron. CY i i Leadersbi ~ J n Y r i Integrity 'r, VI ' 3 1 1 1 Service "Ail '~P1111HEl~lHaHi9 , • i; RESISTANCE ell~l AND TRAINING AMP I- ~ ~\W`HSHIN610M I + ; L~ OHE6UR 1 a i7- TO RESIST DRUGS -04 P,14 AND VIOLENCE. ANCE EDUCATION DRUG ABUSE RESIST 1 ' 4 1 1 Teamwork VA TIGARU^POLICL= IIIO~NNIIIRIRI _tr~ ' MIM d-, • ~ ~ - _ dam' ~ , , "w ' The Department also partners with other regional agencies and local governments in some of the following areas: ➢ Crash Analysis and Reconstruction Team (CART) ➢ Oregon Department of Transportation (ODOT) ➢ Regional Organized Crime Narcotics (ROCN) ➢ Portland/TriMet Transit Police Division ➢ Tualatin Valley Fire & Rescue (TVF&R) ➢ Washington County Fraud & Identity Theft Enforcement Team (FITE) ' ➢ Washington County Major Crimes Team Washington County Tactical Negotiation Team (TNT) ➢ Westside Inter-agency Narcotics (WIN) 1 Core Valuer are the attitude and belief thought to uniquely pattern a culture ' 5 ; • City of Tigard Police Department ' FY 2007-08 Chief of Police ' Public Information Officer Confidential Exec. Asst. Part-Time Conf. Asst. ' Assistant Chief of Police Operations Support Services Patrol Criminal Investigations Captain Lieutenant Lieutenant (3) Sergeant Sergeant (7) Police Officer (8) Community Svcs Officer (2) Detective Secretary (1.5) ' Police Officer (34) Part-Time Background Part-Time Crime Analyst Investigators I Traffic Safety Youth Services Sergeant Sergeant Police Officer (3) Program Dev. Specialist ' Police Officer (4) Records Unit ' Records Supervisor Records Specialist (6) Property Evidence Spec. (2) Business /Technical Svcs Business Manager Business Specialist 1 ' 6 .1 Background 1 For the last 46 years Tigard has been a rapidly expanding city and the Police Department has reacted 1 to those changes. Now that municipal growth has begun to slow, for the first time the Department has an opportunity to actually look forward and begin to plan with an eye towards the future. It has become feasible to project that the city will reach build-out within a defined period of time, which ' affords the opportunity to accurately project the future service delivery demands with their attendant personnel and facilities needs. What will the City of Tigard and the Department look like in the foreseeable future? By reasonably determining the demands and needs of Tigard over a defined 1 period of time, the Department will then be better able to draw a roadmap with which to guide our municipal effort. In recent years, the Department has refined its Mission, Vision and Goals to more closely reflect its role within the larger Municipal Vision. The City of Tigard's Vision Task Force provided the following Direction Statement for Public Safety: 1 "Tigard will be a safe place to live, play and do business, with efficient public safety services coordinated by police, fire, and emergency management providers. Citizens ' and businesses will be well educated about public safety services; Tigard's citizens will understand their role and responsibilities for the safety of themselves and their community, and businesses will take a proactive role for their responsibility in protecting their investment in the community. Public Safety service providers shall plan for their service delivery in such a way as to minimize the negative impacts of the regional populations that travel to and through our community each day. Stable funding will provide uninterrupted public safety services at desired levels." Three years ago the Department created and adopted the following Mission, Vision and Goals statements which are intended to reflect the city's Vision and Public Safety Direction Statements. The Mission Statement of the Tigard Police Department is to "create the highest ' level of livability possible by working with our citizens to preserve and protect life, liberty and property." The Vision states that we will "partner with citizens and other departments, develop well trained, ethical and accountable employees, and ' earn the public trust and confidence through our actions and values." Finally, our stated goals are "to reduce crime and the fear of crime, to assist the City of Tigard in accomplishment of municipal goals and strategies, to enhance the safety and ' security of Tigard's residents, visitors and businesses, to preserve constitutional and civil rights, and to foster good citizenship in our youth." We recognize that a well thought out long-range plan is necessary to establish the infrastructure and service ' deliveries that we believe to be essential. We will use the high ideals contained in the Mission, Vision and Goals as the foundation for our desired future state. While this document will utilize the above listed direction and goals, we must remain mindful that in the end, what our customers, the Tigard public, really want are efficient, courteous, and professional services. 7 Environmental Scan Current State ' Tigard is currently a metropolitan, suburban city consisting of 11.71 square miles and a 46,300 resident population. In a recent analysis conducted by Morgan Quitno Press, Tigard was identified as being the 615` safest city in America. Considering that we share common borders with the cities of Portland and Beaverton (who placed 249`h and 66`h respectively in the same analysis), Tigard has done well in maintaining its stated goal that "Tigard will be a safe place to live, play and do business." We have also exceeded the stated goal of having a city "with efficient public safety services coordinated by police, fire, and emergency management providers." Law enforcement agencies in Oregon have the lowest average number of full-time employees responding to calls for service of any State in the Union (1.63 officers/1,000 population). Tigard falls in the bottom half of those Oregon departments; therefore, Tigard residents enjoy one of the most efficient police services in America, not to mention the State of Oregon (U.S. Department of Justice, Bureau of Justice Statistics, 2000). A recent survey conducted by the Tigard Community Development Department ' indicated that police services are rated second only to the Library in customer satisfaction. Services & Staffing: Presently, the Tigard Police Department is a very comprehensive municipal agency delivering most of the services commonly provided by agencies our size. Most municipal agencies employ the "one officers per thousand residents" method for evaluating services and as a baseline comparison with other jurisdictions. It is also possible to use an alternative method of evaluating service provisions by simply evaluating whether a city is providing all the services it needs, and if not, to identify those ' services which are lacking. If we employ the "one officer per thousand" comparison, Tigard comes out on the low end of service with 1.40 officers per thousand versus the national average of 1.8 officers per thousand for cities of our size. In previous years, the Tigard City Council established a staffing goal of 1.5 officers per thousand. In recent years, that number has slipped as demonstrated in the chart on the following page. If on the ' other hand, we employ the "service provisions" formula, then Tigard still remains on the low end by virtue of not providing the basic police services of a street crimes (plainclothes) unit, technical forensics capability, and the ability to deploy a squad system to better utilize staff. Either way you ' examine our current service level needs, we are somewhat deficient, however we manage to provide an acceptable level of public safety services with less taxpayer investment than most Oregon municipalities, or the United States for that matter. 1 1 8 r r Sworn Personnel Staffing Chart r Funded Actual Sworn Staffing Desired Fiscal Personnel Ratio Staffing @ Year Population FTE (2) /1000 1.5/1000 ratio Variation 96/97 36,042 40 1.1 54 -14 r 97/98 37,680 42 1.1 57 -15 98/99 37,520 56 1.5 56 0 99/00 42,000 66 1.6 63 +3 i 00/01 39,672 58.5 1.47 59.5 -1 .01/02 39,000 60 1.54 58.5 +1.5 02/03 40,950 61 1.49 61 0 03/04 45,130 60 1.33 68 -8 04/05 44,650 61 1.3 67 -6 05/06 45,500 61 1.34 68 -7 r 06-07 46,300 63 1.36 69 -6 07/08 472226(') 66 1.40 71 -5 08/09 48,171(') - - 72 - 09/10 492134(') 74 = 10/11 50,117(') 75 11/12 51,119(') - - 77 - ' (1) Assumes nominal growth rate of 2% (2) Includes fully reimbursed contracted positions. ' Departments throughout the nation are experiencing recruitment problems and Tigard is not immune. Although one hundred individuals may take the initial police exam, at the end of the process we are fortunate to find two qualified candidates remaining. In addition to that complication, eight months typically elapses from the date of the initial exam to the date the recruits graduate from the Department of Public Safety and Standards Training Academy in Salem. Another three and a half months expire during the field training process before an officer becomes sufficiently knowledgeable to work independently, and thus become productive to the Department and the City of Tigard. ' One strategy many departments are deploying is over-hiring in order to avoid operating at minimums during difficult recruitment periods. ' Our current state scan should include the non-residential impacts of our business/industrial complex as well as the transportation impacts of both retail and pass-through visitors utilizing city and state roads as they move from one urban village to the next. Washington Square Mall alone, ' measures up to 50,000 shoppers per day during their peak periods, and sample counts from our four state highways show an average daily trip count of 200,000 cars per day. Our response times to priority one calls and our overtime costs are negatively impacted by operating at minimal staffing levels. It is interesting to note that our traffic complaints have increased by 40% since 2004 - the same time period during which our response times have increased significantly. During the majority of any given day, we have five patrol officers scheduled for deployment i i 9 ' throughout the city. Although the city may only cover 11.71 square miles those familiar with traffic ' in Tigard can quickly comprehend why additional staff would improve our response times. Traffic congestion is one of the largest challenges facing Tigard. The chart below provides a brief history of what the response times have been over the past three years. Response Time History ' Response Fiscal Year Times 2003-04 4:18 ' 2004-05 4:07 2005-06 4:34 ' Another staffing issue that can affect the Department's ability to recruit and retain officers is the challenge to keep Tigard competitive with wages and benefits. As recently pointed out in an independent audit of the Department "a police department in the metropolitan area must maintain a ' competitive compensation package for the area, or officers may take advantage of the opportunity to go to another police agency where they can make more money and not even have to change residences." This is the case no matter what staffing ratio the city decides to continue pursuing. ' Facility and Training Space Needs: The current facility which houses the Department staff was occupied in 1986 with a square footage of 8,200 sq. ft. This facility was expanded by 3,168 sq. ft. in 1998 to a total of 11,368 sq. ft. This expansion was projected to serve the Police Department needs until the year 2000 as identified by a ' City Space Committee in 1997. In 2006, the Department took over the old Engineering modular trailer, using half the space for office and the other half for storage. This added 1,440 sq. ft. to the operational space, but does not include the rental storage space which adds another 2,820 sq. ft. All ' total, the Department is currently utilizing 15,628 sq. ft. of building space. The current parking area used by the Department is approximately 18,000 square feet which includes 43 parking spaces dedicated solely for parking of city owned vehicles. There is also an additional 5,000 sq. ft. of ' secured impound parking area. At the time of the 1998 expansion, the Department had 61 FTEs; there are now 83.5 FTEs (FY ' 2007-08 Adopted Budget), eight part-time employees, up to 17 volunteers and frequently one intern. We utilize the concept of shared workspaces whenever possible for sergeants, background investigators, and patrol officers. However, we need to provide dedicated workspace to more than ' 40 individuals and are required to store large amounts of emergency response related equipment in the same 15,628 sq. ft. that we outgrew years ago. ' We have been renting 2,820 sq. ft. of storage space since 1994 and we currently pay $26,100 per year for those rental units. The City of Tigard has expended nearly one quarter of a million dollars in space rental thus far. If we were to continue at this rate for the next twenty years, we will have spent ' over three quarters of a million dollars and have nothing to show for it except rent receipts. The Police Department is unique in that approximately 1 /3 of its employees work predominantly in ' the field, yet require office space for a portion of their work. Further, it has many common space ' 10 ' needs such as lockers bathrooms hallways, training equipment, briefing, computer, conference, and interview rooms. Perhaps to a larger extent than most departments, the Department also has need ' for a much larger amount of dedicated non-office space. Special needs space must be provided for prisoner accommodations, arms storage, an emergency power generator, computer and telecom service rooms, evidence processing, public lobby and bathroom access, records storage, and ' evidence/property storage. We would be remiss to not recommend planning begin immediately for a new police facility to ' include dedicated training space. 1 1 1 1 1 1 ' 11 Environmental Scan Future State ' The City of Tigard has grown from a rural town of 1,084 residents in 1961, to an urban city of 46,300 in 2007. Current projections by the Community Development Department predict that ' Tigard will be a city of 68,797 residents by the year 2027. This growth will come from known and proposed annexation areas as well as from infill within the current city limits. Additionally, the commercial-industrial base of the city will bring another 60,000 or so visitors per day. If we consider only the increase in residential growth, this represents a 49% increase over today's population. When we consider the national statistic that crime increases exponentially with city size, then it would be conservative to state that our current level of police staffing will be overwhelmed. ' How then do we anticipate and prepare for the future? This strategic planning device is intended to look forward to, and prepare for, the coming years. The primary focus of this planning tool is to predict and plan for the necessary personnel and facilities needs to meet the needs of the city's future. Staffing: ' How do we establish baseline service levels for Tigard? There is no national standard to follow in making the determination of how many police officers it takes to adequately deliver the law ' enforcement aspect of public safety. The "officer per thousand" formula is the most widely used method for measuring police level of service, however, another method that is sometimes used is based strictly on the number of staff required to provide the desired number and level of services. ' Both systems can be used for Tigard and the results are virtually identical in terms of determining the appropriate number of sworn personnel. In the end, police staffing is always a policy decision established by the elected officials of the city. In 1989, the City Council established a staffing level goal based on the "officer per thousand residents" formula. The goal was established at 1.5 officers per thousand, which was maintained up until the year 2003. Since that time, the staffing ratio has slipped and has been running between 1.3 and 1.4 officers per thousand. ' For purposes of planning our future needs, the elected officials may find it beneficial to review the staffing levels of other cities across the nation. For this purpose, we turn to the federal government for statistical information with which to help establish norms. The Bureau of Justice Administration ' has published a study entitled the LEMAS survey. During 2000, the Bureau of Justice Statistics (BJS), as part of its Law Enforcement Management and Administrative Statistics (LEMAS) program, surveyed a representative sample of state and local law enforcement agencies operating nationwide. ' Previous LEMAS surveys were conducted in 1987, 1990, 1993, 1997, and 1999. The 2000 survey describes nearly 13,000 local police departments operating in the United States in ' terms of personnel, expenditures and pay, operations, community policing initiatives, equipment, computers and information systems, and written policies. Nearly all local police departments are operated by municipal (859/6) or township (13%) governments. A total of 171 local police ' departments were operated by tribal governments and 52 by county governments. The 2000 ' 12 ' LEMAS survey was mailed to 3,132 state and local law enforcement agencies including all 881 agencies with 100 or more sworn officers. The overall response rate was an impressive 97.4%. ' Among local police departments, 1,975 of 2,019 surveys were returned for a very comprehensive 97.8% response rate. As of June 30, 2000, local police departments had 565,915 full-time employees. They also employed about 62,000 persons on a part-time basis. ' Approximately 441,000 or 78% of fill-time local police employees were sworn personnel, leaving 22% as non-sworn. Currently, the City of Tigard has 20% of its police staff serving in non-sworn ' positions so we are very close, though slightly below, the national average. This is probably attributable to the fact that we are able to obtain our overnight records function through the generosity of first, the City of Beaverton Police Department, and more recently, through the ' Washington County Sheriff's Office. The following chart shows number of agencies, number of full-time sworn personnel, and number of full-time civilian personnel sorted by size of police ' department: LEMAS 2000 Survey Results Number of Agencies Full-time Full-time Sworn staff Number sworn ersonnel civilian personnel ' Total 12,666 100% 440,920 100% 124,995 100% > 1,000 47 .4% 150,958 34.2% 44,092 35.3% 500-999 37 .3% 25,733 5.8% 8,661 6.9% 250-499 103 .8% 35,896 8.1% 11,593 9.3% 100-249 395 3.1% 56,574 12.8% 17,503 14.0% ' 50-99 807 6.4% 53,236 12.1% 15,466 12.4% 25-49 1,683 13.3% 53,469 12.1% 14,170 11.3% 10-24 3,700 29.2% 44,667 10.1% 10,515 8.4% ' 5-9 3,085 24.4% 15,058 3.4% 2,515 2.0% 2-4 2,133 16.8% 4,672 1.1% 415 .3% 1 676 5.3% 657 .1% 65 .1% ' As can be seen from the chart above, Tigard fits in the 50-99 sworn staff category. This makes the Tigard Police Department larger than 89% of all the police departments in the nation! Agencies of ' our size equal 6.4% of all police agencies in the nation. Taking this analysis further, we break out the number of officers per thousand of residents and establish average staffing ratios as follows: ' Staffing Ratio Chart from LEMAS Survey Population Average ratio of full-time officers ' per 1,000 residents 500,000 and u 6.2 ' 250,000 - 499,999 2.5 100,000 - 249,999 1.8 50,000 - 99,999 1.8 ' 25,000 - 49,999 1.8 13 1 10,000 - 24,999 2.0 ' 2,500 - 9,999 2.2 1,000 - 2,499 2.5 Average of all size populations 2.6 ' It is interesting to observe the economy of scale achieved by mid-size cities. Whereas smaller size cities require more officers per thousand in order to provide 24/7 service, and very big cities have ' crime rates so intense as to demand very high officer/citizen ratios, mid-size cities receive both economy of scale in terms of staffing while enjoying lower crime rates. It is clear from these statistics that 1.8 officers per thousand residents is the national average. Narrowing the scope to the t State of Oregon, we find that the statewide average for 2001 (most recent statistics available) is 1.63 officers per thousand. ' At 1.4 officers per thousand, Tigard is shown as more efficient than cities in our Staffing Levels by Population size range and also below (National LEMAS 2000 Survey Data) those shown as being the most efficient of U.S. cities. 2.s j ' 2.6 2.5 2.2 j 2.4 20 2.2 2.0 LS Ld L L2 2 LO ' 1 2 3 4 S 6 7 s Size Category o16ty ' Legend for City Size of Population ' 1 - 1,000 - 2,499 5 - 50,000 - 99,999 2 - 2,500 - 9,999 6 - 100,000 - 249,999 3 -10,000 - 24,999 7 - 250,000 - 499,999 ' 4 - 25,000 - 49,999 8 - 500,000 and up Tigard's goal of staffing at 1.5 officers per thousand is actually a very conservative goal as measured by both national and statewide averages (at the time of this writing, the Department is staffed at 1.40 ' officers per thousand). Some have suggested that we are able to get by with a lower staffing level 14 1 ' due to socio-economic factors including median wages housing costs educational levels, as well as the youthfulness of the community. Finally, the mid-size agency economy of scale shown in one of ' the previous charts supports the notion of indulging in contracting as a means of maximizing Tigard's efficiency and effectiveness. TriMet now contracts for three positions with Tigard and Metro has now contracted for a police officer to assist with their solid waste code enforcement program. Tigard should remain open to any other opportunities which would help in the quest for maximum efficiency and cost-effectiveness. ' In August 2007 the City Council also approved the creation and funding of a Commercial Crimes Unit and will be staffed by three sworn officers. Although this will increase the officers per thousand; the officers will be dedicated to providing an enhanced service solely to the ' commercial/industrial sector of the community. The officers will not be supporting patrol activities which are the backbone to any local police department. Therefore, the need for adding additional staff as the community grows still exists. ' When it comes to assessing Tigard's police staffing needs, the preceding information makes a strong case for continuing at a minimum staffing level of 1.5 officers per thousand residents or at an even higher level depending upon the increase in crime rates. We predict that our crime rate will be tied to the quality and condition of our housing stock. As the city ages, so too will the housing and its attendant desirability. Additional factors include the future impacts of commuter rail, traffic impacts as the metro area expands south and west of Tigard, and the nature of the commercial/industrial element of the community. Proceeding with the 1.5/1000 figure applied against the projected 2027 population of 68,797 residents, the City of Tigard Police Department should be staffed with 103 ' sworn officers and 26 civilians for a total police staff of 129. Quite a leap from our current authorized FTE count of 863 This includes the three sworn officers for the Commercial Crimes Unit authorized by the City Council after the adoption of the FY 2007-08 Budget. ' City of Tigard Police Department Staffing Trend City of Tigard - Police Department Staffing Ratio/1,000 Population ' 1.9 1.8 1.7 1.6 ' 1.5 1.4 1.34 - ' 1.2 1.1 ' 1 Fiscal Year ' tTigard National Average for City Population tCouncii Goal 15 Facilities: ' As we expand to meet the challenges of Tigard's population growth, as well as the impact of surrounding area growth, the second major impact on police services will be the need for adequate ' facilities. Every department in the city has felt the pressure to expand their workspace areas and the Police Department is no different. ' A recent audit of the Department generated by the Financial Strategies Task Force, articulated the Department's dearth of evidence processing and storage space as well as the need for improvement in our technology and practices. Given the earlier discussion on the need for providing additional police staff over the next 20 years, it follows that the current police facility will need to be expanded. This expansion is needed first to accommodate our current level of staffing and second to provide capacity for our future expansion. ' First, there is the need for warehousing, or special needs space. This is space which is necessary for carrying out various aspects of our work, but which is not routinely used as "employee work space." ' Examples would include property and evidence processing and storage, records retention, prisoner sally port and holding/processing areas, emergency power generator room, public rest rooms, the armory, supply rooms, fleet, public and employee parking areas, and employee locker rooms. ' Second, there is the need for employee work space which is directly tied to their daily operational activities. Examples include the records/property/evidence staff, administrative staff, detectives, ' supervisors, interns /volunteers, conference rooms, briefing room, training area, interview rooms, patrol report writing areas, traffic unit, etc. ' The Police Department is the only city department that works around the clock. Therefore, both our employee and city vehicle parking footprint fluctuates throughout the day as compared to other city departments. We also gain an economy of scale for certain work operations such as the patrol ' report writing area, as it is utilized by the entire patrol staff over the 24 hour clock. The most effective way to determine the Department's requirements for special needs /warehousing ' space is to hire a consultant who can do an accurate needs assessment. The priority for the Department is to complete this space assessment as soon as funds are made available. t In addition to the two critical strategic areas of staffing and facility space needs, there are other just as important strategic objectives that the Department will be focusing on over the next few years. A listing of those strategic objectives and related strategies have been included in another section of ' this document. 16 1 1 Strategic Objectives/Strategies 1 (Note: This listing is not in priority or chronological order) 1 ➢ Develop an enhanced crime reduction plan: 1 A. Continue to enhance crime analysis program. B. Pursue funding and implementation of a Commercial Crime Unit. C. Develop and pursue measures to reduce response time to calls for service (CFS) to 1 less than four (4) minutes. D. Enhance department ability to adapt to emerging crime trends. 1 ➢ Plan for adequate staffing: A. Identify and deploy new recruitment and retention strategies. 1 B. Develop and initiate new supervisor/manager mentorship program. C. Develop and implement an effective feedback system for both new and existing personnel. 1 ➢ Develop and implement business and management strategies to promote increased effectiveness and efficiencies: ' A. Deploy performance auditing. B. Focus budget on the delivery of the key initiatives and strategies, with clear and 1 measurable performance standards. C. Review current business practices. D. Maximize grant revenues to support and enhance existing programs as well as fund 1 new initiatives. ➢ Develop and implement a staff development program: 1 A. Acquire or maintain specialized certification of employees. B. Create program of succession planning and personnel development. 1 C. Enhance Department's employee recognition program. D. Provide supervisory training consistent with the Department's Mission, Vision, Goals, and Core Values. 1 E. Develop systems which ensure consistent supervisory practices. F. Enhance programs to maintain well trained, ethical, and accountable employees. 1 ➢ Develop a police facilities plan: A. Fund and conduct a comprehensive facility needs assessment. This would include 1 providing secure parking and storage facilities. B. Coordinate this effort with the city's broader facilities planning. 17 r r ➢ Foster good citizenship in our youth: r A. Continue to teach DARE GREAT and internet safe in all schools. safety B. Create a safety patrol/crossing guard program. ' C. Begin a CADET/Explorer program. D. Participate in driver's education curriculum. r ➢ Expand services compatible with a full service law enforcement organization: A. Begin forensic processing on site. r B. Establish contact offices. C. Expand partnerships with other agencies. D. Involve the department in contract policing. ' E. Develop alternatives to maintain 24/7 records coverage. F. Develop and implement canine unit. G. Research and pursue alternative funding sources which would allow implementation r of new program initiatives. H. Expand traffic enforcement consistent with population growth and increased traffic flow in the city. r ➢ Develop and implement an Information Technology/Telecommunications Plan for the Department: A. Pursue and support a PaPerless police report writing system. B. Identify and implement solutions for a records management system. ' C. Implement new software for the Property/Evidence Unit. D. Identify and implement solutions for greater interoperability between databases and communication systems. r E. Draft and finalize a department-wide technology plan. ➢ Develop an equipment plan: ' A. Identify future equipment needs for department. ' B. Develop replacement schedules for major pieces of equipment. ➢ Foster open communication with all stakeholders: ' A. Conduct and review customer satisfaction surveys. B. Conduct and support Police Citizen's Academy program. C. Continue to enhance and develop crime prevention programs. D. Participate in the city's comprehensive plan update via the Comprehensive Planning Committee. ' E. Partnership with other city departments to assist in accomplishing the municipal goals. 1 ' 18 Agenda Item # 13 Meeting Date lanuary 15, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Workshop for Comprehensive Plan Amendment (CPA) 2007-00006 Economic Development and Housing Chapters Prepared By: Sean Farrglly Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Review and discuss with staff, the proposed Economic Development and Housing Comprehensive Plan goals, policies, and recommended action measures recommended by the Planning Commission at the November 19, 2007 public hearing (CPA2007-00006). STAFF RECOMMENDATION Council is requested to receive a briefing on the Planning Commission's recommendation to adopt the Economic Development and Housing Comprehensive Plan goals, policies, and recommended action measures, and identify any additional material or information to assist in making its decision at a public hearing scheduled for February 5, 2008. KEY FACTS AND INFORMATION SUMMARY The proposed amendment is a result of Council's direction to complete a full update of the Tigard Comprehensive Plan. The updated chapter is based on the data, inventories, and community conditions included in the Tigard 2007 resource document. Additionally, staff considered relevant findings from past citizen surveys and the Tigard visioning project. Council has stressed the importance of citizen input in the update of the Comprehensive Plan. Staff has carried this out by holding several Policy Interest Teams meetings. Based on the above technical information and previously expressed values and attitudes, the Policy Interest Teams and staff formulated draft goals, policies, and recommended action measures. Subsequently, the Planning Commission held a public workshop on October 15, 2007 to review this draft language. At this public workshop, the Commission made suggestions for revisions and additional language to be incorporated into the Amendment. At the November 19, 2007 public hearing, the Commission made a few additional edits and voted unanimously to recommend that Council adopt the updated chapters. The meeting minutes from the Planning Commission public hearing are attached (Attachment 3). During the development of the chapters, Department Review Teams reviewed the proposed. language for technical accuracy and conformance with applicable laws and rules. The updated chapter was also sent to regional, state, and federal agencies for comment. The new chapters represent Tigard citizens' aspirations and wishes and will help ensure a high quality of life and assure the health, safety, and welfare of the community. The updated Comprehensive Plan chapters will provide the I:\LRPLN\Council Materials\2008\1-15-08_AIS CC Workshop CPA 2007-00006.doc 1 City with an improved foundation on which to prepare ordinances, associated plans, development standards, programs, and intergovernmental agreements, and will be a basis to plan for future growth and development. The proposed Amendment conforms to federal, state, and regional requirements. It provides a necessary update to the current language in the Comprehensive Plan, which is out-of-date and limited in scope. The Oregon Land Conservation and Development Commission (LCDC) requires jurisdictions to periodically update their plans to reflect current conditions, regulations, and information relating to the Oregon Statewide Planning Goals. This amendment will act as a major step in ensuring compliance with the Statewide Planning Goals. The goals and policies will act as the basis to provide adequate opportunities for a variety of economic activities vital to the health, welfare, and prosperity of the community and provide the opportunity for adequate housing for the needs of the community. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Goal 1: Comprehensive Plan A. Updating the blueprint for the City B. Public Input ATTACHMENT LIST Attachment 1: Deleted Language from Current Comprehensive Plan Chapters Attachment 2: Updated Comprehensive Plan Economic Development Chapter Attachment 3: Updated Comprehensive Plan Housing Chapter Attachment 4: Memo to Council dated December 7, 2007 Attachment 5: Planning Commission Meeting Minutes - November 19, 2007 FISCAL NOTES Not Applicable l:\LRPLN\Council Materials\2008\1-15-08_AIS CC Workshop CPA 2007-00006.doc 2 ATTACHMENT 1 5. PGONOMY This FePoFt The FeGemmended fiRdiRgs and poliGier, have been developed to blend Tigard's AGGROFAiG Beth State aRd federal 9GGRGFNG plans and pelffiGies shall be Goordinated by the State EGGROMOG greu.dh and antivity on aGGGrdaRGe with 6UGh plans shall be enGoUFaged OR areas that aGtivity. AUFRatiVe sites suitable fGF eGGRGFniG gFevAh aRd expansion shall be de6ugRated sUGh plan €iRd*ng6 fGFGes beyond the GGRtF9' of the Gity. Economic Development 1 CPA 2007-00006 6eFFideFaFeas- A. GGF9 PFGbI9M faGiRg th8 City i6 lark of buildable land designated faF indUs#ial use. The Gity's !aFge industFial paFks provide an ample supply of leasable spaGe fGF smal* and yeaager stF+efr fesidents. A. GOmputerized dlatabase of n-empFehensive and up de date eGGRGFnir. data, paFt*GU!aF'y that Felating tO 6ites available feF developmeRt. . . . KpeGted to be available fFeFR late 1999. acqaGent to the Faw!6. * New wateF quality staRdaFds for the Tualatin RiveF will ORGFea6e the attraGtOY9R866 Of the river fQF * New wateF quality staRdaFdr, togetheF with YaFieus ORGFeared development fees impe6ed at YaFieus tirnes- sing-e; 1983 have *RGFeased the GOSt of develepiRg land. eGGROMOG development. (Rev. QFd. 91 01) PO[ ICIF= Economic Development 2 CPA 2007-00006 5.3 THE ENHAN nnXRS,r='F=.D AND F=G AREA.- SA------T449 CITY SHA.1 ENSURE THAT NRAf GOMMERGAt-Abg 1lI,,Dj-1STR'A1 ACH INTO S;Qr=~'T'A' AREAS THAT HAVE (~GNCvL 1 ).I T-H MUG- MUR I AND PI I AN NQT BE S1 IR !F=(;T TO THERE DENSITIES, I~ApI GIIAGAITAT-10AI CTAATG 3 CPA 2007-00006 Economic Development 'A h9 PFOG866 of administering the Gity'S COMPF911enSiVe Plan, GaFeful Pensideration shall he 3. The Gity shall wepeFate with the 1 5 Asseriation, the Tualatin Valley EGGROMOG GGFPGFatiGR, Ad At Rttrn to Tigard whole also may- 10. The City 6hall enGeuFage Rew development by allowing FneFe flexible zoning standards Within Tfiangle afea. potentials aRd GORStFa*Rt6 of the City aRd Will* fy aRd stabilize the eGGRGFRiG base of the GOMMURity thus systems- aaderernp4eyed- Economic Development 4 CPA 2007-00006 15. The GemmuRity Development Code shall limit development OR IaRdS PIaRRed for GeFnMerdal ZGR66. a. The aFRGURt and type of deyeIGPFR8Rt OR the 'and, if anyu, b. The name of the GWReF; G. The publiG SeNiGeS whiGh aFe available to the site; e. The asses6ed value. 17 addition to pFiyate ~RaRG*Rg methods, to pmyide pub!*G faGilitieS to YaGaRt buildable IaRds with appmpFffiate. 25. The City shall suppeFt quahty of life pFivate SeGtOF PFGjeGtS that to Highway 217 aRd 'RteFState 6. Economic Development 5 CPA 2007-00006 Q~~s~_adeAl~ eted CPA 2001_00006 6 Economic Development 6. HOUSING This GhapteF GeRsidem the land aRd the dwelling units wheFe T-ogaFd Fesidents live. Residential land Heu6fRg" 6.1 HOUSING NEEDS i=1Rd1AgS 0 single family detaGhed dwell Ags, 0 0 50,04 0 Housing Rule applie6 te GRIY YaGaRt buildabie land within T-igaFd'6 LJFban P!aRR*Rg AFea,-a44d 0 diveFISity ef it6 ReighbOFheeds. F=n--r this FA-A69R, the Gity 6heuld take 6t8ps to disperse 6UGh Housing 1 CPA 2007-00006 R9NCY 6.1.1 THE GIP~ SHALL PROVIDE AN OPPORTUNITY FOR A DIVERSITY OF HOUSING DENSITIES AND QRESIDENTI~°,6 P- P€€-ATT-V VARIOUS AND RENT IEACS. (Rev. QFd. 86 03j GFd. 84 38; OFd. 84 29; QFd 96 24) IMPLEMENTATION ST-RAT-EG4E-S 1. The Q-0ty shall FnenbteF the Fate of develepment thFOugh an annual "land r.,uFvey," whiGh will allow f9F a YaF*6ty Of hOUSIR9 type6, and wmply with the adopted MetMpelitan Housing Rule (60 60 Fnixtwe of single family and attaGhed OF multiple family at 10 units to the net aGFe on buildable YaGaRt land). e.g., develepwRg aFeas> to these lards- a. Making oRfOFFnatmOR available OR 6ub6id*ZiRq PFOgFams; Review prssess- these pFepaFed by the aFea AgenGy eR Ag*Rg, the e)deRt of the City's need and pFejerted need Housing 2 CPA 2007-00006 pFejeGtedfleed6T 9. The Gity shall maintain its long r:,taRd*Rg wnteFg0VeFFIFneRtal agFeement with th8 kva6hingteR give high rensideFation to pFejert6 that faGilitate the dispeFsal of affeFdable heu6ing within thee (Rev. Qd= 04-0% 6.2 HOUSING GOSTS indfng6 fFGFA $22,700 in 1970 te $46,000 On 197-6, tO GV8F $76,900 OR 1980.) teehniques. POUGX THE GITV SHALL DEVELOP GL EAR AND GONGISE DEVELOPMENT o~nl a eTlnAlc AND 6-21 STANDARDS TO CAGILIT-ATC TL1C STREAMLINING OF DEVELOPMENT PRORDSALS, A.ND- %AiuGIG €-InnTlAleTFEE 1VT IAIAIFEreUc-efT 'TV~' Rv PROVISIONS WHIGH GQWL lNGI~€112-€ ~~TI TiTfTTrCCFE C HOUSING COSTS WITHOUT CORRESPONDING BENEFIT. IMPLEMENTATION STRATEGIES Housing 3 CPA 2007-00006 PFOr.e6s *6 not adveFsely affeded. This will be araeempli6hed by, but Rot limited to; b. Appliesat"OR fOFFRS; and 6.3 ESTABLISHED RESIDENTIAL AREAS (REPEALED RV ORDINANCE 98 19 dated 8125198) 6.6 HOUSING GONDITIONS €-+Rd+Rg6 A majority of the Gmty'6 exi6ting un*t6 have been built SwRGe 1960; and on geneFal, these URwts aFee %R good Gendot1Af~ and pa*Rt*Rg. FesideRtial 6tFUGtUFe6 that now exist. tenaRt6- Housing 4 CPA 2007-00006 x. 04-98 POUG QC: 6.6 .1 THE CITY SHALL REQUIRE THAT ALL HOUSING UNITS CONSTRUCTED ACCORDING TO THE OREGON UNIFGRM BUILDING GODE OR OTHER APPLICABLE STATE FEDERAL STRUCTURAL GODESi AND ti. MAINTAINED IN A MANNER kA 4!GH DOES NOT VIOLATE TH€-GITY'€ vircv -r~~~~r •~~c~~v IMPLEMENTATION STRATEGIES i. The TmgaFd Gemmunity Development Gode will e6tablw6h a Site Develepment Review, PFOposals. 2. The Gity Will Gentinue to adFROROSteF th8 URifQFFA Building Code on all applirable types e The Gity a1w will eAfGFee all GFd*RaRGe6 that Felate tO StFUGtUFal 6oundness. The City will (Rev.-GFd. 04-G9) 6.6 ALL AREAS AONGY 1 THE GITV SHALL REQUIRE; Housing 5 CPA 2007-00006 RI ICCRRING RRT\AIRRAI DiFFERRAIT PVPES OF LAND USES (FOR EXAMPLE BF:RNRRn1 SINGLE GAMIL4 RESI ENTIAI: AND MULTIPL F _'-4 RESIDENTIAL, AND RESIDENPAL NNQ COMMERGIAL USE-, AND RFRIDENTIAl AND INDUSTRIAL USES).-AND THE FOLLOWING FACTORS REQUIRED BUFFER; I THE PURPOSE OF THE SUFFER, FOR EXAMPLE TO DEGRE SE NOISE LEVELS, ABSORB AIR POLLUTION, F='I=T-F=R DUST OR TO PROVIDE A VISUAL BARRIER' THR e17R 9F THE all-~FFr=R NEEDED IN TFiRMS OF WIDTH AND HEIGHT TO ACHIEVE THE PURPOSE; q THE IIIRRCTICIAVC\ FROM \AHIG ' RI-IFFERING IS NEEDED; A THr_= RRCII IIRF^ P OISITY OF THE RI IRRRRNGi and %AA4RTUGR THE VIR\A/RR 19 STATIONARY OR MOBIL h. ON SITE SCREENING OF -SUCH THINGS AS SERVICE AREAS FAM ITIES, STORAGE AREAS AND 12ARKINIG LOTS, AND THr= r=01 I alA01r, FACTORS, Si IALL BE GONSIDERED IN DETERMINING THE TYPE AND Gv F=~!T nl= THF= RGRFF= l" 1C_• 1 \AMAT NEEDS TO BE SCREENED; THE DIRECTION FROM \AMIGH IT IC AIRRIIRII• HQ1.4 DENSE THF= SGREEN NEEDS TO BE; AND q 1A/4 ETHER T' lE VIEWER IS STATIONARY OR MOB \AMF=T_HER TI F= SGRFFNING NEEDS TO BE YEAR ROUND. Housing 6 CPA 2007-00006 ATTACHMENT 2 > IIGARD AREA Economic Development "The City shall have a .strong and resilient local economy zvitb a diverse portfolio of economic activity: retail, professional service, and industrial jobs. " ■■O rJ~ ~u ECONOMIC DEVELOPMENT ADOPTED AMENDMENTS DATE CPA# CHANGES 1 Cityof Tigard Comprehensive Plan Admikh, N=k NMI ECONOMIC DEVELOPMENT conomic activity is the lifeblood of any community: providing jobs, creating wealth, and generating tax revenue. Tigard's economy is intertwined with the economy of the region, the nation, and the world. - - "To provide adequate opportunities throughout the state for a variety of economic activities vital to the health, welfare, and prosperity of Oregon's citizens." Tigard's location at the crossroads of several transportation routes has proven to be a major advantage. Other advantages include the relatively high educational attainment level of its citizens and its proximity to the high technology centers in Washington County and major educational institutions such as Portland State University and Portland Community College. A recent study found that Tigard was a "hub for innovation" for a city its size, due to the comparatively high percentage of patents granted to individuals and small business. Tigard residents envision a future economy that builds on these strengths. Tigard shall have a strong and resilient local economy with a diverse portfolio of economic activity: retail, professional service, and industrial jobs. The local economy shall provide for goods and services for local resident and business needs but also have the goal of expanding the "traded sector." This sector sells goods and services outside the region to the broader state, national, and inter- national markets and/or produces goods and services that normally would have to be imported to the community. These businesses bring income into the community or region and keep local income from going elsewhere. Tigard's future economy may include activities whose characteristics are not foreseeable at this time such as live-work arrangements; light manufacturing combined with research and development; creative crafts and arts such as film, advertising, communications, etc. Therefore, the City's land use and other regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportunities. Tigard is sometimes perceived as a bedroom community for nearby cities. This is not accurate. Tigard businesses provide 38,628 full and part time jobs in 2005 (State of Oregon Employment Department). This number is greater than the number of Tigard residents over the age of 16 in the workforce: 25,537 (O.E.D, 2006). Seventy percent of Tigard residents work outside the City, so thousands of workers from throughout the region are regularly commuting to Tigard jobs Comprehensive Plan City of Tigard 9-1 SEA ECONOMIC DEVELOPMENT (2000 Census). The City shall seek to expand the opportunities for residents to work closer to where they live. This will require promoting a mix of high quality housing opportunities for households with varying incomes. Quality of life factors shall be promoted to attract economic investments and a skilled work force. Among these factors are: an attractive and well-main- tained community; high levels of public safety; accessible and responsive local government; availability of a variety of housing; good public schools; access to nature; high quality parks; leisure and recreation activities; safe and convenient, multi-modal, transportation opportunities; and smoothly running essential infrastructure. State and Regional Policies: The Department of Land Conservation and Development (DLCD) and Metro have developed policies that address economic opportunities, which are based on Statewide Planning Goal 9. A major emphasis of the Goal 9 policies is to preserve and protect land for industrial and employment uses. Metro has sought to implement this on a regional basis. Title 4 of the Metro Urban Growth Management Functional Plan identifies Industrial and Other Employment Areas that are important to the region. Tigard has little available vacant land suitable for new large-scale industrial devel- opment. The City is severely limited in its ability to expand its boundaries, so the only way to designate new industrial land would be to re-zone existing land. This is unlikely to happen at a large scale. Alternately, the City could encourage industrial-type uses that are not as land intensive. Tigard can ensure a strong economy with these desired characteristics by working on a formal economic development program. In the near term the Downtown Urban Renewal District has the potential to redevelop and attract additional employment and economic activity. KEY FINDINGS: ■ Tigard is home to a wide range of economic activity. ■ Tigard does not have a formal city-wide economic development strategy. 9-2 City of Tigard Comprehensive Plan ECONOMIC DEVELOPMENT ■ Tigard's location at the crossroads of important transportation corridors I-5, Hwy 217, and Hwy 99W is a major advantage in attracting economic activity. ■ Approximately 31% of Tigard's land area is zoned for commercial, industrial, and mixed use purposes. These properties represent about 31% of the total assessed property value. ■ The major commercial and mixed-use areas of the City are Washington Square, Tigard "The major Triangle, Downtown Tigard, and the Hwy 99W corridor. Industrially zoned properties commercial are generally located along the freight rail line, mixed- in between Fanno Creek and 1-5. and • In 2005, Tigard public and private sectors use areas of provided 38,628 full and part time jobs. (This the City are does not include self-employed workers.) Washington ■ In 2005, 3,124 businesses paid the Tigard business tax. About half of these businesses Square, employ four people or fewer. ■ In Tigard, there are more jobs than people Tigard in the workforce living within the City Triangle, boundaries. Seventy percent of residents commute outside the City; therefore, Tigard is Downtown a net attractor of commuters. ■ The mean travel time to work for Tigard residents is 22.8 minutes. and the ■ In Tigard, the Wholesale Trade sector has the Hwy • largest amount of sales. The Retail sector has the largest annual aggregate payroll and largest I / number of workers. ■ Financial Activities, Retail, and Construction are employment sectors with high Location Quotients (propensity to locate) in Tigard. ■ Metro has designated approximately 1,100 acres of Industrial and Commercially zoned properties in Tigard as Title 4 Industrial and Employment Areas. Tigard will have to amend its code to limit the development of retail and service uses for some I-P zone properties. Comprehensive Plan City of Tigard 9-3 ECONOMIC DEVELOPMENT ■ There has been no large-scale encroachment of retail/office uses in industrial areas in Tigard. ■ In 1997 Metro assigned Tigard a capacity of 17,801 new jobs by the year 2017. Between 1997 and 2004, Tigard added approximately 3,800 jobs. ■ Tigard's supply of industrially zoned land will likely be inadequate to meet the forecasted 2024 job demand in this area. It appears that there is an adequate supply of commercial land. ■ Tigard has little vacant industrial land available to attract new large scale industrial development. ■ A recent study found that Tigard was a "hub for innovation." A study of patents and communities by the research firm iPiQ found that in 2005, Tigard had a high percentage of patents granted to individuals and small business (29). The study attributed this to Tigard's lower rents and taxes attracting professionals from Portland and Beaverton. GOAL: 9.1 Develop and maintain a strong, diversified, and sustainable local economy. POLICIES: 1. The City shall establish strategies to retain and encourage the growth of existing businesses. 2. The City shall actively encourage businesses that provide family-wage jobs to start up, expand, or locate in Tigard. 3. The City's land use and other regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportu- nities with assurance of planned or existing infrastructure. 4. The City shall participate and represent Tigard's interests in economic development activities and organizations at the regional, state and federal levels. 9-4 City of Tigard Comprehensive Plan AdlikkL INMI ECONOMIC DEVELOPMENT 5. The City shall promote well-designed and efficient development and redevelopment of vacant and underutilized industrial and commercial lands. 6. The City shall promote actions that result in greater, more efficient, utili- zation of its Metro-designated Employment and Industrial Areas to gain higher numbers of employees per acre. 7. The City shall strongly represent its interests at the regional, state, and "The Cit federal levels to acquire transportation funding, including truck and rail freight shall assure movement needed to support existing business activity, attract new business, and economi improve general transportation mobility , dlopment throughout the community. promotes 8. The City shall address the public facility needs of business and economic develop- other ment through identifying and program-community ming needed public facilities and services within the Public Facility and Community Investment Plans. 9. The City shall strongly support, as essential to the region's economic future, the development of efficient regional multi-modal transportation systems throughout the Portland Metropolitan area. 10. The City shall limit the development of retail and service land uses in Metro-designated industrial areas to preserve the potential of these lands for industrial jobs. 11. The City shall develop industry clusters by encouraging the retention, expansion, and recruitment of industries that already have a presence in . Tigard. 12. The City shall assure economic development promotes other commu- nity qualities, such as livability and environmental quality that are neces- sary for a sustainable economic future. Comprehensive Plan City of Tigard 9-5 Addolk& ECONOMIC DEVELOPMENT RECOMMENDED ACTION MEASURES: i. Develop a formal City of Tigard economic development program and strategy to implement the community's economic development goals and policies, and consider the creation of an economic development director position to develop and implement the program. ii. Develop and periodically update Comprehensive Economic Opportunities Analyses and other employment and economic development studies to determine the status of Tigard's economy including strengths, deficiencies, and trends. iii. Coordinate economic development activities with Metro, Washington County, Greenlight Greater Portland, Portland Regional Partners for Business, the Westside Economic Alliance, state agencies and other entities. iv. Investigate the potential of an "Economic Gardening" program in Tigard that provides information, infrastructure, and connections to local businesses with the potential for growth. V. Improve data collection on local economic trends by gathering up-to-date and accurate information from local, regional, state, and federal sources. vi. Support redevelopment of existing vacant and underutilized industrial and commercial lands rather than designating addi- tional lands for these purposes. vu. Research strategies to inventory, assess, clean-up, and redevelop brownfields. viii. In view of the limits imposed on Tigard's ability to expand its City limits by surrounding jurisdictions, develop strategies to increase employment growth through more intense and effi- cient use of existing lands. 9-6 City of Tigard Comprehensive Plan emu ECONOMIC DEVELOPMENT Ica ix. Maintain updated land use inventories and associated char- acteristics of commercial, industrial, and other employment related land uses to assist in economic development planning and coordination with other jurisdictions/agencies. X. Consider implementing additional Urban Renewal Districts where feasible. xi. Develop a comprehensive "Area Plan" for the Tigard Triangle to promote its full development. xii. Increase opportunities for higher density housing and employ- ment development in the Downtown Urban Renewal District, Washington Square Regional Center, Tigard Triangle, and designated Corridors to enable more intense housing and employment uses to be located in close proximity to transit and other urban uses. xiii. Prioritize support for businesses identified as being able to develop into regional industry clusters. xiv. Improve media contacts and develop a branding / marketing effort to promote Tigard as a place to live and do business. GOAL: 9.2 Make Tigard a center and incubator for innovative businesses, including those that focus on environmental sustainability. POLICIES: 1. The City shall institute appropriate land use regulations to accommodate a contemporary mix of economic activities. 2. The City shall periodically review and update its policies, land use regula- tions, and other efforts to ensure the City's land use program is respon- sive to changes in the economic structure, and is adaptable to businesses changing development needs. Comprehensive Plan City of Tigard 9-7 ECONOMIC DEVELOPMENT 3. The City shall engage with state and regional economical development organizations and agencies to sustain and expand its current economic activities and be prepared for future economic trends. RECOMMENDED ACTION MEASURES: i. Develop a strategy to increase the number of knowledge based and traded sector jobs that pay higher than national average wages. ii. Investigate ways to support local innovative businesses and economic activities, as evidenced by the relatively high number of patents granted to individuals and small business in Tigard. iii. Investigate the potential for a business incubator or innovation center that fosters the start-up of new innovative businesses and connects regional economic partners, businesses, higher education and venture capitalists. M Improve connections with major universities to promote research connections, and access to innovative business practices. V. Promote Downtown Tigard as a place for innovative and emerging business to expand or relocate. vi. Encourage programs that promote sustainable business prac- tices (e.g., recycling, green building or other sustainable design features, the use of green or alternative energy, commute trip reduction programs). GOAL: 9.3 Make Tigard a prosperous and desirable place to live and do business. POLICIES: 1. The City shall focus a significant portion of future employment growth and high-density housing development in its Metro-designated Town Center (Downtown); Regional Center ('Washington Square); High Capacity Transit Corridor (Hwy 99W); and the Tigard Triangle. 9-8 City of Tigard Comprehensive Plan ECONOMIC DEVELOPMENT CBS) 2. The City shall adopt land use regulations and standards to ensure a well- designed and attractive urban environment that supports /protects public and private sector investments. 3. The City shall commit to improving and maintaining the quality of community life (pubic safety, education, transportation, community design, housing, parks and recreation, etc.) to promote a vibrant and sustainable economy. 4. The City shall allow opportunities for home based businesses that are compatible with existing and planned residential living environments. RECOMMENDED ACTION MEASURES: i. Consider instituting design regulations to ensure that new commercial, mixed-use, and industrial development are well designed and make an aesthetic contribution to the community. ii. Increase Tigard's supply of open space and recreational oppor- tunities as an amenity to attract new businesses and their employees. iii. Promote Tigard's cultural, historic, recreational, educational, and environmental assets as important marketing tools for the City's business areas and neighborhoods. iv. Support environmental conservation and wildlife enhancement activities for their contribution to the local economy as quality of life amenities for residents, business owners, and their employees. V. Investigate ways to improve the appearance and function of Hwy 99W and other transportation corridors. vi. Develop high quality work force housing to increase the opportunity for employees who work in Tigard to also live in the community. vii. Streamline the City processes required to start or expand a business by techniques such as online permits and business tax applications. Comprehensive Plan City of Tigard 9-9 ECONOMIC DEVELOPMENT viii. Develop long-term and active working relationships between business organizations (such as the Tigard Area Chamber of Commerce), community groups, public agencies, and elected leadership. ix. Produce a "Doing Business in Tigard" packet for businesses. X. Support catalyst projects outlined in the Tigard Downtown Improvement Plan and make public investments in infrastruc- ture such as streets, sidewalks, and public areas to leverage desirable development in the Downtown Urban Renewal District. xi. Attract new businesses and retain existing ones that will assist in creating an Urban Village in the Downtown Urban Renewal District. xii. Institute new land use regulations, including design regulations, to ensure high quality development in the Downtown. xiii. Work with Work Systems, Inc., Tigard-Tualatin School District, and Portland Community College on ensuring business employment needs and trends are in line with educational curriculums. xiv. Consider joining an international "Sister Cities" program to develop reciprocal cultural, educational, municipal, business, professional, and technical exchanges and projects with foreign cities. xv. Monitor emerging wireless and high-speed internet technolo- gies to ensure competitively priced access for Tigard residents and businesses. xvi. Recognize and promote community events as having potential for positive economic impacts and as important for commu- nity identity. 9_10 City of Tigard Comprehensive Plan ATTACHMENT 3 Y All V 1 '^n-•-. ice.. n r Housm'cr 'Provide opportunities to develop a variety of housing types that meet the needs, preferences, and financial capabilities of Tigard' present and future residents. " HOUSING ADOPTED AMENDMENTS DATE CPA# CHANGES 1 Cityof Tigard Comprehensive Plan HOUSING en it comes to housing, one size does not fit all. Each person seeking a new place to call home must find a suitable match between price, location, housing type, and lifestyle, which can be a daunting task. In Oregon, the state planning goals aim to broaden the available selection. Each jurisdiction, including Tigard, must provide the opportunity for different "sizes" of housing to fit residents' varied needs, considering available land, price ranges, rent levels and housing type. Cc';m L ~Oo Riow8mg - - "To provide for the housing needs of citizens of the state." Some of the factors that local governments can influence are the supply of available residential land; the availability of public services; development regula- tions (density and design), and support for low and moderate income housing. In the Portland metropolitan region, only land included in the Metro Urban Growth Boundary (UGB), an invisible line that separates rural areas from suburban, can be developed at residential densities requiring urban services. At the local level, each state and regional jurisdiction must inventory its buildable land, which is defined as vacant and re-develop- able land suitable for residential use, to determine ""W& 6a housing capacity. Tigard maintains a buildable lands inventory (BLI) that tracks available resi- CM77 M o dential land. Two state and Metro requirements help determine housing capacities on buildable L7 ~ o am land within the Portland Metropolitan Area - the state Metropolitan Housing Rule and Title 1 of QW A7Q e ooC Metro's Urban Growth Management Functional Plan (Functional Plan). Both focus on Increasing jurisdictions' housing capacity in order to use land within the UGB efficiently. The Metropolitan Housing Rule (OAR 660-007/Division 7) established regional residential density and mix standards for communities within the Metro UGB. It set minimum residential density standards for new construction by jurisdiction. Tigard must provide for an overall density opportunity of 10 or more dwelling units per net buildable acre, as well as designate sufficient buildable land to provide the opportunity for at least 50% of new residential units to be attached housing (either single-family or multiple-family) Comprehensive Plan City of Tigard 10-1 HOUSING Urban Growth Management Functional Plan Metro implements Goal 10 through Title 1. To meet Title 1, each jurisdiction was required to determine its housing capacity and adopt minimum density requirements. Tigard adopted an 80% of minimum density requirement for development in 1998, which means that a development must build 80% of the maximum units allowed by the zoning designation. The City has a committed to providing the development opportunity for an additional 6,308 dwelling units between 1998 - 2017. This number shows Tigard's zoned capacity for additional dwelling ~J &Q CU? C2 y units. It is an estimate based on the minimum /c TO number of dwelling units allowed in each residen- Of o (111/ t17(1 tial zoning district, assuming minimum density 0 on~ requirements. Q80 a 8W km gJP=a Q p ale The City of Tigard maintains an up-to-date build- able lands inventory, a permit tracking system for development, as well as complying with Metro's Functional Plan. The City is responsible for monitoring residential development. All of ~0~C~r2~0oo S)n these tools aid the City in monitoring its progress toward the above goals, and determining if the opportunity remains for current and future resi- dents to have diverse housing choices. Tigard's Geographic Limits to Growth In the last several years, Washington County has urbanized significant areas of unincorporated land to the south and west of Tigard. It and service districts provide the minimum required facilities and services. The county's actions combined with state annexation law make it is improbable that most of these developed lands will annex to Tigard. Urbanized unincorporated land forms a barrier between Tigard and unincorporated urban growth areas designated by Metro. Thus Tigard is unlikely to expand its City boundaries in the future. The lack of vacant residential land will require Tigard to meet its housing capacity commitment within its current, mostly built-out, City limits. This will require actions to increase residential density within the appropriate areas such as along major transportation corridors, and within designated Regional and Town Centers. Thus, much new residential development will occur through urban infill and redevelopment. 10-2 City of Tigard ( Comprehensive Plan HOUSING Affordable Housing/ Special Needs Housing Metro also addresses affordable housing in Title 7 of its Functional Plan. Title 7 includes voluntary affordable housing production goals and other afford- able housing strategies. Tigard has undertaken a variety of voluntary actions to support and enhance opportunities for affordable housing, including offset- ting City fees and charges for affordable housing, and a tax exemption for low income housing developed by nonprofits. Among the organizations involved in low income housing, special needs housing, and emergency housing, are Community Partners for Affordable Housing, Tualatin Valley Housing Partners, Luke-Dorf, and the Good Neighbor Center. Tigard is also part of the Washington County Housing Consortium that utilizes home and CDBG funds to provide housing opportunities. KEY FINDINGS: ■ Almost three-quarters of Tigard is zoned for residential land uses (68.6%). ■ There are 19,468 single-family and multi-family housing units in Tigard, with an additional 55 mobile homes and 14 manufactured homes. 63.5% of the total units are single-family and 36.5 % are multi-family. ■ Eighty-one percent of housing units were built after 1970. pc"'m r, 1y ■ Most new housing built since 1994 has been 8,90004 single-family attached or detached (82%). o-„ ■ The majority of Tigard residents own their homes (58%), with 41% paying rent (2000~r 111070. " Census). ■ Over the last five years, Portland region housing prices have rapidly escalated. In Tigard, the 2005 median house price was $269,900, up 18% from 2004, and 46% from 2000. ■ The 1999 median household income for Washington County was $52,122. For Tigard the median household income was $51,581. ■ In the Portland metropolitan area in 2005, the ratio of house prices to wages was 6.8. ($41,623 median wage vs. $282,900 median house value.) This compares to an average ratio of 5.5 for the United States as a whole. Comprehensive Plan City of Tigard 10-3 HOUSING ■ In a fall 2004 survey, apartment rents averaged $705 a month, which would be affordable for households making $28,200 or more annually, almost half of the median income. The 93% occupancy rate was lower than the optimal rate (95%), showing weaker demand; however, recent housing price increases could reverse this trend. ■ In 2006, Tigard had approximately 7,115 0 0 174 rental units. ~~~7~~ ■ There are 495 Tigard households on the Washington County housing waiting list, MCI MOMI V representing 1250 people, almost half of which are under 18. Eighty-seven percent Art" ~ C~J@ ° ~~17' of these households make 30% or less of &oto CIO the 2003 annual median Washington County household income ($16,200 or less). b 0 °7 ° Qv a0 ■ Metro included a voluntary production goal 7for Tigard of 319 affordable housing units for the period 2001-2006. The City declined to j~?o o adopt this goal. ■ Tigard itself does not construct affordable low to moderate income housing. Most of this housing in Washington County is constructed by non-profits using state and federal subsidies. ■ A large portion of the 2005 BLI is zoned low density (54% is R-3.5 or R- 4.5) or medium density (26% is R-7). No land zoned R-40 remains on the inventory. The majority of available lots are one acre or less in size. ■ Between 1994 and 2006, 3,380 housing units have been built in the City. This is 54% of its Title 1 zoned capacity number of 6,308 units (Metro Title 1; based on 1996 boundaries). ■ Based on this data, if the City developed its remaining residential buildable lands, an additional 2,879 to 3,456 units could be built. ■ Since 1994 the overall density of residential construction Citywide has been 6.8 dwelling units per acre. It is expected that more attached residential units will be constructed through redevelopment and infill as remaining single- family residential land is developed. 10-4 City of Tigard Comprehensive Plan HOUSING ■ Areas such as Washington Square, Downtown Tigard, and the Tigard Triangle allow for higher density residential projects, but few high-density attached units have been built due to market conditions. GOAL: 10.1 Provide opportunities for a variety of housing types to meet the diverse housing needs of current and future City residents. POLICIES: 1. The City shall adopt and maintain land use policies, codes, and standards that provide o off opportunities to develop a variety of P701 housing types that meet the needs, prefer- o ences, and financial capabilities of Tigard'sQ11C71~c~ present and future residents. vendwic" -1/8CI 2. The City's land use program shall be consis- tent with applicable state and federal laws. WL crlb ca?1,'D)120fiCM1(0~211c' 3. The City shall support housing afford- ability, special-needs housing, ownership aware, glogy opportunities, and housing rehabilita- tion through programs administered by PeLV1Cfr (,_7L1 §Q, l o ' the state, Washington County, nonprofit agencies, and Metro. 4. The City shall adopt and maintain land use regulations that provide opportunities to develop housing for persons with special needs. The scale, design, intensity, and operation of these housing types shall be compatible with other land uses and located in proximity to supporting community services and activities. 5. The City shall provide for high and medium density housing in the areas such as town centers (Downtown) , regional centers (Washington Square) and along transit corridors where employment opportunities, commercial services, transit, and other public services necessary to support higher population densities are either present or planned for in the future. Comprehensive Plan City of Tigard 10-5 00 HOUSING 6. The City shall allow accessory dwelling units in appropriate residential districts, but shall ensure they are compatible and blend into the overall residential environment. 7. The City shall comply with federal and state housing laws and applicable implementing administrative rules. RECOMMENDED ACTION MEASURES: i. Update the City's Buildable Land Inventory regularly to monitor the rate of development and the availability of resi- dential land. ii. Monitor regional and local housing trends and periodically review and update the City's land use policies and regulations accordingly to provide the range of housing development opportunities needed by Tigard's residents. iii. Allow manufactured homes on individual lots subject to stan- dards to ensure their compatibility with single-family residential housing types. iv. Allow opportunities for accessory dwelling units in regional centers, town centers, and corridors per Metro requirements. V. Increase opportunities for higher density mixed use develop- ment in the Downtown Urban Renewal District, Washington Square Regional Center, Tigard Triangle, and designated Corridors to enable residential uses to be located in close prox- imity to retail, employment, and public facilities, such as transit and parks. vi. Provide incentives to encourage the development of a range of housing choices at transit-supportive densities near existing and planned transit routes, and/or in proximity to major activity centers such as employment, commercial areas, schools, and recreation areas. vii. Lower development costs for affordable housing by subsi- 10-6 City of Tigard Comprehensive Plan HOUSING (Vo dizing City fees and charges, giving higher priority to housing projects close to major activity centers and transit services. viii. Communicate the availability of local, state, and federal afford- able housing incentives and subsidies to those involved in the housing industry. ix. Participate with other Portland Metropolitan area jurisdictions and agencies to address both local and regional affordable and workforce housing needs. X. Develop strategies to encourage affordable housing in the City's regional (Washington Square) and town centers (Downtown) and other areas designated for mixed use and high residential densities. xi. Coordinate with the Washington County Housing Authority, private non-profit housing corporations, H.U.D. and other federal, state, and regional agencies for the provision of subsi- dized housing programs in Tigard. xii. Increase Tigard's diversity of housing types through financial incentives and regulatory tools such as density transfer and planned development standards; transit, and vertical oriented housing tax credits; voluntary inclusionary zoning, etc. xiii. Work with Metro and Washington County to determine the City's projected regional share of affordable, workforce, and special needs housing and to develop and implement strategies to accommodate projected local and regional needs. xiv. Work with the Washington County Housing Authority, and non-profit corporations to encourage preservation or replace- ment of affordable and special use housing when: ■ Redevelopment occurs in older areas of the City; • Single family dwellings are upgraded for sale or higher rent; or ■ Apartments are converted to condominiums or to rentals that are more expensive. Comprehensive Plan City of Tigard 10-7 0 HOUSING xv Encourage the development of affordable housing when opportunities arise to redevelop public property and private institutional lands. xvi. Provide opportunities for affordable home ownership by: ■ Adapting the City's land use program to allow for the development of a variety of residential building types and ownership arrangements; ■ Supporting the activities of non-profit housing providers such as Habitat for Humanity and community land trusts; and ■ Supporting the efforts of Washington County Housing Authority and developers of affordable housing to utilize a variety of public and private subsidies and incentives. svii. Support housing types, such as shared housing, accessory dwelling units, smaller homes, adult foster homes, and other assisted living arrangements that allow the elderly to remain in their community as their needs change. GOAL: 10.2 Maintain a high level of residential livability. POLICIES: 1. The City shall adopt measures to protect and enhance the quality and integrity of its residential neighborhoods. 2. The City shall seek to provide multi-modal transportation access from residential neighborhoods to transit stops, commercial services, employ- ment, and other activity centers. 3. The City shall commit to improving and maintaining the quality of community life public safety, education, transportation, community design; a strong economy, parks and recreation, etc.) as the basis for sustaining a high-quality residential environment. 10-8 Cityof Tigard Comprehensive Plan HOUSING 4. The City shall protect the habitability and quality of its housing stock through code inspection services and enforcement. 5. The City shall encourage housing that supports sustainable develop- ment patterns by promoting the efficient use of land, conservation of natural resources, easy access to public transit and other efficient modes of transportation, easy access to services and parks, resource efficient design and construction, and the use of renewable energy resources. 6. The City shall promote innovative and well-designed housing develop- ment through application of planned developments and community design standards for multi-family housing. 7. The City shall ensure that residential densities are appropriately related to locational characteristics and site conditions such as the presence of natural hazards and natural resources, availability of public facilities and services, and existing land use patterns. 8. The City shall require measures to mitigate the adverse impacts from differ- ing or more intense land uses on residential living environments, such as: A. Orderly transitions from one residential density to another; B. Protection of existing vegetation, natural resources and provision of open space areas; and C. Installation of landscaping and effective buffering and screening. 9. The City shall require infill development to be designed to address compatibility with existing neighborhoods. 10. The City shall regulate home-based businesses (occupations) to prevent adverse impacts on residential areas. RECOMMENDED ACTION MEASURES: i. Encourage future housing development on designated build- able lands in areas where public facilities and services can be most readily provided. ii. Develop infill design standards to ensure that new housing constructed within existing residential neighborhoods comple- ments and is compatible with existing development. iii. Engage Tigard's citizens in public policy decisions, programs, Comprehensive Plan City of Tigard 10-9 0 HOUSING and projects to improve neighborhood quality of life such as improving public safety; providing high quality public services; enhancing mobility and easy access to activity centers; improving community design; providing parks and open space; and promoting a green environment. iv. Promote Planned Development, density transfer, site and building design standards, and other regulations to protect natural areas preserve open spaces and enhance Tigard's resi- dential environment. V. Develop standards to enhance livability for those living in housing adjacent to major streets such as appropriate setbacks, buffering and screening, noise mitigation, building orientation, landscaping, etc. vi. Update and maintain the City's land use regulations, engi- neering standards, and building codes to be consistent with federal and state requirements and responsive to current condi- tions and anticipated development trends. vii. Promote the maintenance of habitable housing in Tigard through Housing Inspection and Enhanced Housing Safety programs. Contribute to an Emergency Housing Fund to assist those who lose housing due to safety/ habitability problems. viii. Encourage those who must make habitability and safety improvements to their homes to access low interest loan and grant programs offered by the Washington County Housing Rehabilitation Program. ix. Promote the habitability and quality of existing housing stock through means such as effective code enforcement and code violation follow-through, habitability standards, and rental licensing and inspection. X. Develop regulations, standards, educational tools, and incen- 10-10 Cityof Tigard Comprehensive Plan i 0 HOUSING tives to induce property owners to maintain residential property to prevent blight and promote safe and healthy living environments. Xi. Develop regulations and incentives to induce property owners to rehabilitate or redevelop deteriorated and marginally habit- able residential properties. xii. Develop and enforce codes and regulations to abate public health and safety problems associated with residential proper- ties being used for unlawful purposes. xiii. Establish and maintain standards to regulate non-residential accessory structures to protect the character and quality of existing neighborhoods. xiv. Provide incentives and technical assistance to make resource efficient (green) technologies and materials part of new devel- opment and the remodeling or retrofitting of existing develop- ment. Opportunities include energy conservation, water re-use, water quality enhancements, green building materials, solar heating/ cooling, and drought tolerant landscaping etc. xv Adopt clear and objective approval standards, criteria, condi- tions, and review processes for needed housing per state requirements. Comprehensive Plan City of Tigard 1041 ATTACHMENT 4 71 MEMORANDUM TIGARD TO: Mayor Craig Dirksen and Members of City Council FROM: Sean Farrelly, Associate Planner RE: Council Workshop - CPA 2007-00006 DATE: December 7, 2007 At the Januaryl5`h City Council meeting, staff will present the proposed goals, policies, and recommended action measures (see the end of this memo for definitions and obligations) for the Economic Development and Housing chapters for the updated Comprehensive Plan. The proposed language was approved and recommended by the Planning Commission at the November 19`h public hearing. Staff will discuss the proposed language, answer questions, and provide any requested information that will help assist Council in making its decision at the February 5`h public hearing. Staff has worked closely with the Policy Interest Teams and citizen stakeholders on developing suitable language for the Comprehensive Plan update. With the Policy Interest Team's approval, staff added to and expanded upon the language to be consistent with Statewide Planning Goals. Whether or not to amend citizen recommendations is the role of the Planning Commission to recommend and the City Council to decide upon. At the workshop and public hearing the Planning Commission suggested additional language and revisions for the updated chapters. These requested changes are found below, with additions indicated by underline and bold and deletions indicated by styeditreugh. Economic Development Goal 9.1 In response to a citizen's concern stated at the public hearing, Policy 3 was edited. Attachment 2 CPA2007-00006 Memo to Council 1 December 7, 2007 3. The City's land use and other regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportunities with assurance of planned or existing infrastructure. The Planning Commission requested that the recommended action measure on industry clusters be moved up to a policy. Policy 11 reflects this. 11. The City shall develop industry clusters by encouraging the retention, expansion and recruitment of industries that already have a presence in Tigard. The Planning Commission requested that a policy be added to indicate the need for economic development to be balanced with other community concerns. Policy 12 was created to reflect this. 12. The City shall assure economic development promotes other community dualities, such as livability and environmental quality that are necessary for a sustainable economic future. The Planning Commission suggested that an action measure address the potential need for an Economic Development Director position for the City. Action Measure i was revised to reflect this. i. Develop a formal City of Tigard economic development program and strategy to implement the community's economic development goals and policies and consider the creation of an economic development director position to develop and implement the program. The Planning Commission asked for more integration between residential, retail, and commercial uses. Action Measure xii was added. xii. Increase opportunities for higher density housing and employment development in the Downtown Urban Renewal District, Washington Square Regional Center, Tigard Triangle, and designated Corridors to enable more intense housing and employment uses to be located in close proximity to transit and other urban uses. The Planning Commission asked for additional emphasis to be placed on supporting existing businesses that have the potential to develop into clusters. Action Measure xiii was added to address this. xiii. Prioritize support for businesses identified as being able to develop into regional industry clusters. Action Measure xiv was added in response to the Planning Commission request for developing a Attachment 2 CPA2007-00006 Memo to Council 2 December 7, 2007 branding and marketing effort for Tigard. xiv. Improve media contacts and develop a branding / marketing effort to promote Tigard as a place to live and do business. Goal 9.2 The Planning Commission recommended that the language of Policy 1 be clarified. 1. The City shall institute provide appropriately land use zoned lands and developmeft regulations to accommodate a contemporary mix of economic activities. The Planning Commission recommended that the policies and action measures for Goal 9.2 be extensively expanded upon. Policy 3 and Action Measures i through vi were added in response. 3. The City shall engage with state and regional economical development organizations and agencies to sustain and expand its current economic activities and be prepared for future economic trends. i. Develop a strategy to increase the number of higher paying knowledge based and traded sector jobs that pay higher than national average wages. TiTa~rd. ii. Investigate ways to support local innovative businesses and economic activities, as evidenced by the relatively high number of patents granted to individuals and small business in Tigard. iii. Investigate the potential for a business incubator or innovation center that fosters the start-up of new innovative businesses and connects regional economic partners, businesses, higher education and venture capitalists. iv. Improve connections with major universities to promote research connections, and access to innovative business practices. v. Promote Downtown Tigard as a place for innovative and emerging business to expand or relocate. vi. Encourage programs that promote sustainable business practices (e.g., recycling, green building or other sustainable design features, the use of green or alternative energy, commute trip reduction programs). Goal 9.3 The Planning Commission suggested that Policy 1 also make reference to the Tigard Triangle. The policy was updated. 1. The City shall focus a significant portion of future employment growth and high-density housing development in its Metro-designated Town Center (Downtown); Regional Center Attachment 2 CPA2007-00006 Memo to Council 3 December 7, 2007 (Washington Square); and High Capacity Transit Corridor (Hwy 99W); and the Tigard Triangle. Action Measure v was revised in response to the Planning Commission's suggestion. v. Investigate ways to improve the appearance and function of Hwy 99W and other transportation corridors. The Planning Commission felt that the City should not be involved in creating a wireless internet system, but should monitor emerging technologies to assure competitively priced access. Action Measure xv was modified to reflect this. xv. Monitor emerging wireless and high-speed internet technologies to ensure competitively priced access for Tigard residents and businesses. Action Measure xvi was added to reinforce the desire to balance economic development activities with other community goals. xvi. Recognize and promote community events as having potential for positive economic impacts and as important for community identity. Housing Goal 10.2 The Planning Commission recommended that any future community design standards be applied to multi-family housing development, rather than all housing. Policy 6 has been changed to reflect this. 6. The City shall promote innovative and well-designed housing development through application of planned developments and community design standards for multi-family housing. The Planning Commission recommended that infill development be designed to address, rather than exhibit compatibility with existing neighborhoods. Policy 9 has been changed to reflect this. 9. The City shall require infill development to be designed to address emkibi compatibility with existing neighborhoods. The Planning Commission suggested changing the language of Policy 10 to make it clear it was addressing home-based businesses. This has been changed. 10. The City shall regulate home-based businesses (occupations) to prevent adverse Attachment 2 CIIA2007-00006 Memo to Council 4 December 7, 2007 impacts on residential areas. The Department of Land Conservation and Development reviewed the proposed Comprehensive Plan language and recommended two changes to conform to state law. Under Goal 10.1 Recommended Action Measure xii, has been edited to include voluntary inclusionary zoning as suggested by DLCD. xii. Increase Tigard's diversity of housing types through financial incentives and regulatory tools such as density transfer and planned development standards; transit, and vertical oriented housing tax credits; voluntary inclusionary zoning, etc. Under Goal 10.2 Recommended Action Measure xv has been added to address the need for clear and objective standards for needed housing. xv. Adopt clear and objective approval standards, criteria, conditions, and review processes for needed housing per state requirements. By adopting the language in the amendment, the City will take a step towards articulating the community's aspirations for economic development and housing. The economic development goals and policies will provide the basis to diversify Tigard's economy by building on its strengths and accommodating future economic trends. The housing goals will provide the basis to maintain a high level of residential livability and provide opportunities for a variety of housing types that meet the needs, preferences, and financial capabilities of current and future residents. Definitions and Obligations of Goals, Policies, and Recommended Action Measures Tigard Comprehensive Plan Comprehensive plan goals, policies, and recommended action measures have different definitions and impart different obligations to decision makers. They also relate differently to one another. The following describes goals, policies, and recommended action measures in greater detail. Goals, policies and recommended action measures identify the intent of the City to accomplish certain results. The goals and policies relate to one another and are obligations the City wishes to assume. Recommended action measures support the obligations to achieve a desired end, but do not signify an obligation themselves. Goal: Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Attachment 2 CPA2007-00006 Memo to Council 5 December 7, 2007 Obligation - The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes 'precedence (in the particular case) over another. Policy: Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position in regard to implementing goals. However, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures: Definition - A statement which outlines a specific City project or standard which, if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to, or amended, as conditions warrant. Attachment 2 CPA2007-00006 Memo to Council 6 December 7, 2007 ATTACHMENT 5 CITY OF TIGARD PLANNING COMMISSION Meeting Minutes November 19, 2007 1. CALL TO ORDER President Inman called the meeting to order at 7:00 p.m. The meeting was held in the Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Caffall, Doherty, Hasman, Walsh and Muldoon (came in late) Commissioners Absent: Commissioners Anderson, Fishel, and Vermilyea Staff Present: Ron Bunch, Assistant Community Development Director; Sean Farrelly, Associate Planner; Marissa Daniels, Assistant Planner; Jerree Lewis, Planning Commission Secretary; Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Jerree Lewis reported that the next meeting will be held December 3,d. It will be a Public Hearing on Citizen Involvement and there will be no other meetings in December. Commissioner Walsh reported that the Tree Board is working on the goals, policies, and action measure revisions during their workshops. He said they're halfway through and will probably be done with them at the next meeting. Commissioner Caffall reported that he'd attended the Committee for Citizen Involvement (CCI) and that they'd had an update on the neighborhood web pages as well as input on grants for neighborhood improvements and other things. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Hasman, to approve the November 5, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall, Doherty, Hasman, Inman, Walsh NAYS: None ABSTENTIONS: EXCUSED: Anderson, Fishel, Muldoon, Vermilyea PLANNING COMMISSION MEETING MINUTES-November 19,2007- Page 1 i i i 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00006 Tigard Comprehensive Plan Update of Statewide Planning Goal 9: Economic Development and Goal 10: Housing REQUEST: Amendments to the current Comprehensive Plan Topic 5: Economy and Topic 6: Housing by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.dgard- or.gov/code- amendments. LOCATION: Citywide. ZONE: All City zones. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390, Comprehensive Plan Policies 1, 2, 5 and 6; Metro Functional Plan Tide 1, 4, 6, 7 and 12; and Statewide Planning Goals 1, 2, 9 and 10. STAFF REPORT Associate Planner, Sean Farrelly, presented the staff report on behalf of the City. He noted that Staff has found the language included in the amendment (as detailed in Exhibit A) complies with the applicable state land use goals, the City's Municipal Code and Comprehensive Plan policies, as well as federal, state, and regional plans and regulations. The proposed amendment was developed through a review process with several hours of community input at Policy Interest Team meetings. The citizens used the technical information included in the Tigard 2007 Resource Report and the issues and values gathered from past surveys and visioning work to develop draft goals, policies, and recommended action measures to forward to the Commission. Planning Commissioners reviewed this draft language at an October 15"' workshop and suggested several revisions. These changes (found at the beginning of the staff report) included: Economic Development Goal 9.1 Policy 11 was upgraded from an Action Measure to stress the importance of economic clusters. Policy 12 was added to address the principle that economic development should be balanced with other community concerns. Action Measure i was revised to address the potential need for an Economic Development Director position for the City. Action Measure xii was added in response to a request for more integration between residential, retail, and commercial uses. Action Measure xiii was added for additional emphasis on supporting existing businesses that have the potential to develop into clusters. Action Measure xiv was added as a result of the Planning Commission's suggestion for developing a PLANNING COMMISSION MEETING MINUTES - November 19, 2007 - Page 2 I branding and marketing effort for Tigard. Goal 9.2 The Planning Commission recommended that the policies and action measures for this goal be expanded upon. Policy 3 and Action Measures i through vi were added in response. Goal 9.3 Policy 1 added a reference to the Tigard Triangle as a place for higher density employment and j residential growth. f Action Measure v was revised to include other transportation corridors besides Highway 99. Action Measure xv was modified to reflect the Planning Commission's feeling that the City should not be involved in creating a wireless internet system, but should monitor emerging technologies to assure competitively priced access. Staff added Action Measure xvi to reinforce the desire to balance economic development activities with other community goals. Housing Goal 10.2 Policy 6 was changed in response to the recommendation that any future community design standards be applied to multi-family housing development, rather than all housing. Policy 9 was revised to state that infill development should be designed to address compatibility, rather than exhibit compatibility, with existing neighborhoods. Policy 10 was changed to make it clear it was referring to home based businesses rather than home based occupations. A couple of definitions were added in response to Commissioners suggestions (although these will be adopted in a separate definitions chapter at a later date.) A number of agencies/jurisdictions were given the chance to comment on the amendment. Only DLCD and Clean Water Services responded, and their comments and staff's reply are found at the end of the staff report. In response to DLCD's comments, Action Measure xii, under Goal 10.1 was changed to state that inclusionary zoning should be voluntary and under Goal 10.2, Action Measure xv, was added to conform with state law on clear and objective standards for the development review process. The updated goals, policies, and recommended action measures will provide Tigard a more solid foundation on which to prepare ordinances, associated plans, development standards, programs, and intergovernmental agreements. Specifically it will provide the tools needed to build on and improve Tigard's economic health and livability. Staff's recommendation is to approve the language found in Exhibit A and forward it to the City Council for their review. PLANNING COMMISSION MEETING MINUTES - November 19, 2007 - Page 3 At this point, President Inman asked the commissioners if they had any questions or comments - some of which follow: • "Where are the definitions in our packet?" Towards the end- Exhibit D • "What are `other transportation corridors' in Tigard - where are they?" Typically they re high capacity roads and would begood placer to potentially put higher density housing, more employment, more retail, because on these roads typically there is transit (buses) on them. • "On Housing 10.2.vi - regarding policy 6 which denotes "multi-family housing" - why did we delineate `multi-family' housing?" Other than .tingle family housing? I don't believe many communities have have design standards for single family housing -that's usually exempted • Commissioner Walsh commented that he believes, for consistency and clarity, that the language of Goal 9.1.xi should be changed from "economic clusters" to "industry clusters." PUBLIC TESTIMONY President Inman opened up the meeting to public testimony and reminded those present that there is a 3-minute time allotment and asked that people be as concise as possible. John Frewing, 7110 Lola Lane, Tigard 97223, had signed in as speaking both in favor of, and in opposition to, the amendment: He noted that in the prior package there were citations from the "Tigard for Tomorrow" values surveys that had been done over the years. He commented that the staff report said that this material was developed from that but in those lists of values there is nothing that referred to economic development. He commented that he believes the wording in some of the material is "overly enthusiastic" and in fact seems to trump the wording of other goals, policies, and action measures in the Comp Plan. He believes there should be roughly comparable wording across all the sections of the Comp Plan. For example, regarding Goal 9.1.iii he read verbatim, `The City's land use and other j regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportunities.' He said he would like that to be more even handed in its wording. At this point, Mr. Frewing noticed his 3-minute time limit was up, so he said he would then speak in opposition to this particular item: He said he would add "consistent with protection of natural resources and contemporary development of adequate infrastructure." Therefore, he believes Goal 9.1.ih should read: "The City's land use and other regulatory practices shall be flexible so as to allow contemporary achievement of all Tigard goals when new business is sited in the City." He also commented that Policy 5 says "the City shall promote well designed and efficient development and redevelopment of vacant and underutilized etc..." the word "shall" -is that a budgetary commitment? As for "efficient development" - Mr. Frewing said he always asks the question "Efficient for whom?" There should not be code words. He believes the E phrase `efficient development' should be clarified. PLANNING COMMISSION MEETING MINUTES - November 19, 2007 - Page 4 [Commissioner Muldoon joined the meeting at 7:26pm.] Frewing commented that under Goal 10.1.i - the Recommended Action Measure i calls for regular update of Tigard's Buildable Land Inventory. He commented that the BLI definition should be modified to include all the lots in the City that might be subdivided for additional housing density. PUBLIC HEARING CLOSED Regarding regulatory practices, Ron Bunch proposed alternative language: He suggested the language read "The City's land use and other regulatory practices shall be flexible and adaptive so as not to preclude desirable economic development opportunities with assurance of planned or existing infrastructure." In summary, President Inman said Commissioner Walsh had indicated a change to Goal 9.1.xi for clarity and consistency for economic to industry clusters. In addition - Ron Bunch had proposed the above language change regarding regulatory practices. The following motion by Commissioner Walsh was seconded by Commissioner Caffall: "I move for recommendation of approval to the City Council for application of CPA2007-00006 Tigard Comprehensive Plan update, Statewide Planning Goal 9, Economic Development, and Goal 10, Housing - and adoption of the changes cited in Goal 9.11i and Goal 9.1.xi, as suggested, and the findings of the staff report and testimony received." The motion carried as follows: f AYES: Caffall, Doherty, Hasman, Inman, Muldoon, Walsh NAYS: None ABSTENTIONS: None EXCUSED: Anderson, Fishel, Vermilyea 6. COMPREHENSIVE PLAN UPDATE WORKSHOP - CITIZEN INVOLVEMENT Assistant Planner, Marissa Daniels, spoke to the Commission about the Citizen Involvement Chapter, which is based on, among other things, the key findings of the draft chapter. She said the Citizen Involvement chapter is different from others in that citizen involvement is not f included in the Tigard 2007 Resource document. She reported that Goal 1 was not addressed in that document and instead, the resource information and key findings were contained in the draft chapter. The Citizen Involvement Chapter is also based on the community issues and values, which were identified by citywide surveys and in the Tigard Beyond Tomorrow visioning process. It is also based on the current Comprehensive Plan policies, as well as on the work of the Policy Interest Team and Department Review Team. Daniels pointed out that the r PLANNING COMMISSION MEETING MINUTES -November 19,2007- Page 5 policy language presented in the draft Citizen Involvement Chapter is a direct result of the language written at Policy Interest Team meetings. There was a question as to how the City recruits people. Daniels replied that it is up to whoever the staff liaison is for whichever committee is in need of people. She noted that, for example, the Committee for Citizen Involvement (CCI) recently added 5 new at-large membership slots. She noted that Duane Roberts (Stafo has been very actively recruiting people and that there definitely is an outreach program in place to get people involved. She also noted that Commissioner Rex Caffall participated as a member of the Policy Interest Team for Citizen Involvement. The question was asked regarding the meaning of Goal 1.1-iv, which states "The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appropriate board or committee." Daniels replied that the word "appropriate" should instead read "appointed." The correction was noted by the commissioners. At this point, President Inman asked if there was anyone else present who would like to speak. Daniels introduced Basil Christopher, chair of the CCI. Christopher gave a brief overview of the work of the CCI. He spoke about the Neighborhood Planning Program. 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The meeting was adjourned by President Inman at 8:30pm. ~J Doreen Laughlin, Administrative S ec abst II ATTEST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES -November 19, 2007 -Page 6 AGENDA ITEM No. 4 Date: January 15, 2008 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: Discussion of Comprehensive Plan Update: Goal 1 - Citizen Involvement This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony iA 1.\g-\6,y- 61\-ignup\ph -imuny in&mnnriun;ddnc AGENDA ITEM No. 4 January 15, 2008 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent - (Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Agenda Item # - if Meeting Date January 15, 2008 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Workshop for Comprehensive Plan Amendment CPA2007-00005 (Citizen Involvement) Prepared By: Marissa Daniels Dept Head Approval: City Mgr Approval: cdw ISSUE BEFORE THE COUNCIL Review and discuss with staff proposed Comprehensive Plan goals, policies, and recommended action measures recommended by the Planning Commission at its December 3, 2007, public hearing CPA2007-00005 (Citizen Involvement). STAFF RECOMMENDATION Council is requested to become familiar with the Commission's recommendation to adopt Comprehensive Plan goals, policies, and recommended action measures pertaining to citizen involvement, and identify any additional material or information to assist in making its decision at a public hearing scheduled for February 5, 2008. KEY FACTS AND INFORMATION SUMMARY The proposed Citizen Involvement Comprehensive Plan Chapter comes from Council's direction to complete a full update of the Tigard Comprehensive Plan. One key difference between this section and the other sections of the Comprehensive Plan Update is that this topic was not included in the Tigard 2007 Resource Document. Instead, the background information is included at the beginning of this chapter. In addition, relevant findings from past citizen surveys and Tigard 2020 Vision Reports were considered. This was done to incorporate the expressed values and attitudes of the hundreds of Tigard citizens who participated in these efforts. Council's direction to update the Comprehensive Plan also stressed the importance of involving citizens. Staff has done this through work with a Citizen Involvement Policy Interest Team that met jointly with the Committee for Citizen Involvement. This policy interest team differed slightly from some of the other interest teams. First, the Committee for Citizen Involvement (CCI) has been reviewing the Comprehensive Plan Public Involvement Program throughout this process. Updating this chapter gave CCI members an opportunity to participate in and provide comments on the process. Secondly, the expertise of the CCI is very apparent in the draft policy language. By way of example, Bev Froude, a member of the CCI, has been volunteering for the City of Tigard since she moved to the area in 1964. In addition, Sue Carver, another CCI member, is currently celebrating her 25`h year of service to the Tigard Community. Lastly, the Policy Interest Team included a Planning Commissioner, Rex Caffall, who also serves on the CCI. Through consideration of the background information included at the beginning of the chapter, and previously expressed citizen values and attitudes, the Policy Interest Team and staff arrived at proposed Citizen Involvement goals, policies, and action measures. Subsequently, the Planning Commission held a public workshop on the chapter followed by a Public Hearing. The Commission recommended that Council adopt the updated Citizen Involvement 1:\ADM\Packet'08\1180115\1-15-08 AIS CC Workshop CPA 2007-00005 (Citizen Involvcment).doc 1 chapter (CPA2007-00005). At the hearing the Commission did not make any changes to the original proposal, which is attached (Exhibit B). Like all of the new Plan chapters, it is important the Citizen Involvement Chapter be technically sound and capable of being implemented. Therefore, during its development, a Department Review Team was involved to determine its technical accuracy and conformance with applicable laws, rules, and City practices. Staff members from City Administration, Long Range Planning, Current Planning, Capitol Construction and Transportation, and the Library were included on the Department Review Team. In addition to this team, the Chapter was sent to federal, state, and regional agencies for review. It is intended the new Citizen Involvement Chapter provide Tigard with a much better foundation on which to prepare ordinances, development standards, programs, and intergovernmental agreements necessary to ensure all citizens have the opportunity to participate in the City's land use process. Furthermore, many regional, state, and federal agencies make rules and laws pertaining to citizen involvement. By adopting the new Comprehensive Plan chapter, the City signals that it is committed to ensuring all citizens have the opportunity to be involved. The proposed Plan chapter is a significant change from the current Comprehensive Plan, which identifies Citizen Involvement Teams that no longer exist as the primary means for carrying out the citizen involvement program. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Goal 1: Comprehensive Plan A. Updating the blueprint for the City B. Public input ATTACHMENT LIST Exhibit A: Memo to Council dated December 21, 2007 Exhibit B: Proposed Language for CPA2007-00005 (Citizen Involvement) Exhibit C: Current Comprehensive Plan Language Exhibit D: Planning Commission Meeting Minutes - December 3, 2007 FISCAL NOTES N/A 1:\LRPLN\Council Materials\ 2008\ 1 - 15-08 AIS CC Workshop CPA 2007-00005 (Citizen Involvement).doc 2 Exhibit A MEMORANDUM TIGARD TO: Mayor Craig Dirksen and Members of City Council FROM: Marissa Daniels, Assistant Planner RE: Council Workshop - CPA2007-00005 DATE: December 21, 2007 At the January 15, 2008 City Council meeting, staff will present the proposed goals, policies, and recommended action measures (see the end of this memo for definitions and obligations) for the Citizen Involvement (Statewide Planning Goal 1) chapter of the updated Comprehensive Plan. The proposed language was approved and recommended by the Planning Commission at the December 3rd public hearing. Staff will discuss the proposed language, answer questions, and provide any requested information that will help assist Council in making its decision at the February 5 public hearing. Throughout the process of working with citizens, City departments, and the Planning Commission, staff has stressed that proposed Comprehensive Plan language must be capable of being irnplemented, and ui the interest of the whole community. Staff has worked closely with citizen stakeholders to explain the implications of certain policy recommendations. Most of the time, the process has achieved a consensus outcome. In staff's role as facilitators, we presented the best professional advice possible to all involved. Sometimes this professional advice was contrary to the wishes of the citizens, but staff has not unilaterally changed or removed citizen recommendations. It is the role of the Planning Commission to recommend, and the City Council to determine, City policy. The general discussion by the Planning Commission on the Citizen Involvement chapter, and the major principles included, is as follows: Citizen Involvement Chapter (Statewide Planning Goal 1) The key principles included in this chapter revolve around Statewide Planning Goal 1. There are two goals contained in this chapter. The first goal is focused on citizen involvement in land use to ensure that everyone has the opportunity to participate in all phases of the planning process. The second goal is more general, although it still applies to land use, to ensure citizens have access to I:\AU,%I\Packcr'08\0911115\I-15-08 [!Aiibit A CC workshop CPA 2007-11110 0 5A.c 1 information and opportunities to communicate with City staff, elected, and appointed officials. The Planning Commission commended the work of the Policy Interest Team and the Committee for Citizen Involvement. The Commission did not recommend any changes to the proposed language. Definitions and Obligations of Goals, Policies, and Recommended Action Measures Tigard Comprehensive Plan Comprehensive Plan goals, policies, and recommended action measures have different definitions, and impart different obligations to decision makers. They also relate differently to one another. The following describes goals, policies, and recommended action measures in greater detail. Goals, policies and recommended action measures identify the intent of the City to accomplish certain results. The goals and policies relate to one another and are obligations the City wishes to assume. Recommended action measures support the obligations to achieve a desired end, but do not signify an obli gation themselves. Goal Definition - A general statement indicating a desired end or the direction the City will follow to achieve that end. Obligation - The City cannot take action which violates a goal statement unless: 1. Action is being taken which clearly supports another goal. 2. There are findings indicating the goal being supported takes precedence (in the particular case) over another. Policy Definition - A statement identifying Tigard's position and a definitive course of action. Policies are more specific than goals. They often identify the City's position with regard to implementing goals; however, they are not the only actions the City can take to accomplish goals. Obligation - The City must follow relevant policy statements when amending the Comprehensive Plan, or developing other plans or ordinances which affect land use. To amend the Comprehensive Plan, the City must show consistency with the Statewide Land Use Goals. Such an amendment must take place following prescribed procedures prior to taking an action that would otherwise violate a Plan policy. Recommended Action Measures Definition - A statement which outlines a specific City project or standard which, if executed, would implement goals and policies. Recommended action measures also refer to specific projects, standards, or courses of action the City desires other jurisdictions to take in regard to specific issues. These statements also define the relationship the City desires to have with other jurisdictions and agencies in implementing Comprehensive Plan goals and policies. Obligation - Completion of projects, adoption of standards, or the creation of certain relationships or agreements with other jurisdictions and agencies, will depend on a number of factors such as citizen priorities, finances, staff availability, etc. is\noni\i': r us\usui i s\ s-ne H"hibu A CC W-bho p C11A 2007-00005.d- 2 The City should periodically review and prioritize recommended action measures based on current circumstances, community needs, and the City's goal and policy obligations. These statements are suggestions to future City decision-makers as ways to implement the goals and policies. The listing of recommended action measures in the plan does not obligate the City to accomplish them. Neither do recommended action measures impose obligations on applicants who request amendments or changes to the Comprehensive Plan. The list of recommended action measures is not exclusive. It may be added to or amended as conditions warrant. 1:\ADS\I\PacAcr'UN\IIH11115\1-IS-IIH I-chihir A CC Wo,kshop CPA 2007-00005.d- 3 EXk'ibiti B . i I « l alTenlen ltl~en at G olvement program tb elo a cen Inv to be res the involved in "To dev p or citensplannZngp 0pportuni~' f y.oGeSS• ensu allpbaseS of the r CITIZEN INVOLVEMENT ADOPTED AMENDMENTS DATE CPA# CHANGES 1-2 Cityof Tigard Comprehensive Plan oi CITIZEN INVOLVEMENT Decision-makers must have an effective way to hear the voices of the community. These voices are a key component to a livable community and help elected officials in establishing the priorities for City government. This value given to citizen involvement is not a new idea, but one that professionals in the planning field have long identified as an important aspect of the planning process. This is particularly true at the local level where neighborhood residents need to be empowered to help develop ideas and plans that reflect the wishes of the community. The City's commitment to Citizen Involvement is partly based on Statewide Planning Goal 1. "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Goal 1 requires the local citizen involvement program "clearly define procedures by which the general public will be involved in the ongoing land-use process." These actions include methods to involve citizens in land use issues; promoting successful two-way communication and feedback between the City and its citizens; means by which citizens may affect outcomes; clarity and availability of technical information; and financial support and other • resources for citizen involvement efforts. All of complies these actions align.with the community's vision where citizens are informed about how to access witb the public services and understand their responsibility to participate as members of the community. state's citizen involvement Citizen Involvement Requirements and Aspirations Tigard complies with the state's citizen involve- ment requirements as they relate to the City's land use program activities. As part of its Community Development Code, the City has adopted application, notice, and hearing procedures that assure the procedural rights of both applicants and citizens are observed during quasi-judicial land use procedures. In addition, the Development Code contains specific notice, application, and procedural require- ments to guide the review and hearing process of legislative land use matters such as the update of the Comprehensive Plan; changes to the Community Development Code; Plan and Zoning Map amendments; and development of specific area plans, etc. Comprehensive Plan City of Tigard 1-1 r ~ CITIZEN INVOLVEMENT It is the City's intention to maintain and improve citizen involvement as part of the land use planning program. However, Tigard also values citizen involvement in all other City government venues. The City aspires to engage its citizens to address important community issues and for them to express their collective voice to decision-makers. Therefore, the Citizen Involvement chapter includes goals, policies and recommended action measures that reflect Tigard's citizen involvement values and aspirations, as well as the need to observe state requirements related to land use planning. Citizen Involvement in Tigard Tigard has Tigard has a long history of citizen involve- s long history ment in City affairs, including land use planning. The structure of citizen involvement has citizen i Of i evolved over time, beginning with the creation involvement of Tigard's Community Plan in 1971. Shortly thereafter, in 1973 the City began to formulate in City affairs, Neighborhood Planning Organizations (NPOs) • land and a Committee for Citizen Involvement (CCI), both of which were formally recognized in 1975. , After the creation of Neighborhood Plans, participation in NPOs and the CCI lapsed until they were reestablished in 1982 to work on an update of the Tigard Comprehensive Plan. After the updated plan was approved by the Land Conservation and Development Commission in 1984, the function of NPOs transitioned to a community involvement body focused on land use issues. In 1992, the City Council prioritized citizen involvement and replaced the Neighborhood Planning Organizations with Citizen Involvement Teams (CITs). At this time the Comprehensive Plan was updated to shift emphasis from the NPOs to the CITs. The structure of the Committee for Citizen Involvement (CCI) was also revised to include Citizen Involvement Team Facilitators. This effort continued until 2002 when participation reached a lull. In 2004 the City again took steps to reactivate the CCI. The CCI's membership was expanded to include the remaining Citizen Involvement Team Facilitators and a representative from each of the City's active boards and commissions (Planning Commission, Library Board, Parks and Recreation Advisory Board, 1-2 City of Tigard Comprehensive Plan J CITIZEN INVOLVEMENT I ~.1 i etc). The focus of the CCI was also expanded to include the promotion and enhancement of citizen participation in the wide range of non land use issues, and on improving the effectiveness of the City's two-way communication with citizens. In 2007 the City Council again stressed the importance of citizen involvement by adopting as one of its goals, "Improve communication with Tigard's citizens." Subsequently, the City moved to strengthen citizen involvement through establishment of the Tigard Enhanced Neighborhood Program. This was done to "...the City foster broader and more diverse citizen involve- ment in land use activities and other aspects of involves its City government. CCI membership was also expanded. In addition to its current member- citizens and ship, the CCI includes five citizens appointed seeks avice "at-largea youth representative, and Tigard / Neighborhood Program representatives. on important Besides the CCI and Neighborhood Program, community the City involves its citizens and seeks advice on important community issues in several other ways. These include Council appointed boards and commissions such as the Planning Commission, Library Board, Tree Board, Parks and Recreation Advisory Board, Budget Committee, Youth Advisory Committee, etc. Furthermore, Council often appoints ad hoc citizen committees to provide advice on matters such as public facilities, land-use, urban design, transportation projects, etc. Honoring Past Citizen Involvement - "Tigard Beyond Tomorrow" The Tigard Comprehensive Plan also honors the past efforts by Tigard's citizens to express a shared community vision of the future. During the past decade Tigard citizens met and assembled the Tigard Vision from the results of community workshops, surveys, open houses, and ongoing dialogues with citizens and the business community. The values and aspirations expressed by "Tigard Beyond Tomorrow" visioning have been significant in the 2007 Comprehensive Plan update. Comprehensive Plan City- of Tigard 1-3 r ~ CITIZEN INVOLVEMENT KEY FINDINGS: ■ Tigard's citizen involvement efforts have changed over time and the Comprehensive Plan's current Citizen Involvement chapter is out of date. It requires significant update to reflect current conditions, circumstances, community values and aspirations. ■ Tigard's citizen involvement efforts are partially based on Statewide Planning Goal "...the City 1, Citizen Involvement. However, the City values citizen involvement in all aspects of values City government and seeks to involve its citizens in other venues. involvement ■ Implementing Statewide Planning Goal 1 and i aspects Tigard Development Code Standards will ensure citizens can participate in the of City City's quasi-judicial and legislative land use processes. government ■ Other avenues for citizen participation and seeks include Council appointed boards and to involve commissions and ad hoc citizen advisory committees. its citizens ■ Tigard is committed to: successful two-way communication and feedback between the in other City and its citizens; providing processes by 33 venues. which citizens may affect outcomes; clarity and availability of technical information; and providing financial support and other resources for citizen involvement efforts. ■ The charge of the Committee for Citizen Involvement is to promote citizen involvement in land use matters and in many other aspects of City government. ■ Update of the Comprehensive Plan has involved a structured citizen involve- ment effort including open houses, engagement of policy interest teams and boards and commissions, Planning Commission, and City Council work sessions and public hearings. Also, the Comprehensive Plan Project has been significantly informed by the Tigard Beyond Tomorrow visioning process. 1-4 City of Tigard Comprehensive Plan CITIZEN INVOLVEMENT I i I ■ The citizens of Tigard value and understand their responsibility to participate as members of the community. GOAL: 1.1 Provide citizens, affected agencies and other jurisdictions the opportunity to "The citizens participate in all phases of the planning process. / Tigard POLICIES: value and I 1. The City shall maintain a Committee for understand Citizen Involvement representative of a broad cross-section of the Community to: their responsibility A. Make recommendations to the City regarding ways to engage the public in participate City issues, projects, and the land use process; / members B. Help implement and develop a public information and citizen involvement of the program applicable to a wide range of community. issues; and C Support the enhancement of Tigard's overall level and quality of civic engagement by promoting meaningful citizen involvement in city government. 2. The City shall define and publicize an appropriate role for citizens in each phase of the land use planning process. 3. The City shall establish special citizen advisory boards and committees to provide input to the City Council, Planning Commission, and City staff. 4. The City shall provide staff and financial support to the Committee for Citizen Involvement and any other appointed board or committee. Comprehensive Plan City of Tigard 1-5 r CITIZEN INVOLVEMENT 5. The opportunities for citizen involvement provided by the City shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. RECOMMENDED ACTION MEASURES: i. Report the activities of the Committee for Citizen Involvement annually to the City Council to ensure they are in accordance with the needs of the Tigard community and Statewide Planning Goal 1 requirements. ii. Establish a process for the Citizen Involvement Committee to meet with the City Council and Planning Commission on topic-specific issues relating to citizen involvement. iii. Recognize citizens, organizations, and stakeholders who put forth exceptional civic efforts. iv. Work with the Tigard-Tualatin School District and local private schools to encourage the involvement of youth in City govern- ment. V. Appoint additional citizen task forces, as the need arises, to advise the City with regard to Comprehensive Plan issues. vi. Develop and maintain a neighborhood program that includes land use planning. vii. Review and evaluate the effectiveness of the citizen involve- ment program, including the effectiveness of individual boards, committees, and the enhanced neighborhood program on a yearly basis. viii. Assist and support any City Council appointed citizen group by providing adequate meeting places, distribution of materials, policy direction, and staff involvement. 1-6 Cityof Tigard Comprehensive Plan CITIZEN INVOLVEMENT oil GOAL: 1.2 Ensure all citizens have access to: A. Information on issues in an understandable form, and B. Opportunities for two-way commu- nication with City staff, elected and appointed officials. "The City POLICIES: shall work 1. The City shall ensure pertinent informa- to maximize tion is readily accessible to the community citizen and presented in such a manner that even technical information is easy to understand. involvement 2. The City shall utilize such communication methods as mailings, posters, newslet- • educon ters, the internet, and any other available / media to promote citizen involvement and and i continue to evaluate the effectiveness of methods used. accessibility. 3. The City shall work to maximize citizen involvement through education and accessibility. 4. The City shall ensure citizens receive a timely response from policy- makers regarding recommendations made through the citizen involve- ment program. 5. The City shall seek citizen participation and input through collabora- tion with community organizations, interest groups, and individuals in addition to City sponsored boards and committees. RECOMMENDED ACTION MEASURES: i. Provide translations of information to non-English speaking members of the community. ii. Update and maintain the City of Tigard Communications Plan. Comprehensive Plan City of Tigard 1-7 i~ ~ CITIZEN INVOLVEMENT iii. Ensure that when citizens ask questions the response is welcoming, timely, and includes sources of additional information. iv Review City notification requirements and methods periodi- cally to determine if they adequately provide notice to affected citizens. Revise these requirements and methods as necessary. V. Continue to publish information on land use planning issues in a form accessible to all citizens. vi. Utilize methods such as town halls, open houses, public displays, newsletters, mailings, and the internet to inform the public about important issues and events. vii. Update and maintain a running list of citizen involvement opportunities to be posted in City Hall, the Tigard Library, and online. viii. Include and publicize a final citizen involvement report at the end of any major decision or process. ix. Define the feedback mechanism in advance of citizen comment. X. Ensure response to citizen comment is welcoming, timely, and includes suggestions for how citizens can be further involved. xi. Update and maintain a list of community organizations to participate in discussion of City issues. xii. Implement a Speakers Bureau program to facilitate two-way communication between community organizations and City Hall. xiii. Require Communication Plans in advance of major City Projects for review by the Committee for Citizen Involvement. 1-8 City of Tigard Comprehensive Plan Current Comprehensive Plan Exhibit C 2. CITIZEN INVOLVEMENT This chapter addresses Statewide Planning Goal #1: "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." Tigard is now well known for its active citizen participation program; primarily with the Neighborhood Planning Organizations. Through the drafting and adoption of the Comprehensive Plan, these organizations contributed their time and energy developing Tigard's plan. Plan policies have been prepared to preserve the continuity of Tigard's active citizen involvement program and to ensure that citizens will continue to have access to information that enables them to identify, understand, and have input into the planning issues related to implementation of the Comprehensive Plan. Additional information on this topic is available in the "Comprehensive Plan Report: Citizens Involvement." Findings • Throughout the development of the Tigard Comprehensive Plan, the City has actively sought the participation of Neighborhood Planning Organizations and other citizens groups. • The Neighborhood Planning Organizations and the Committee for Citizen Involvement met on a monthly basis throughout the Comprehensive Plan revision process. • Continued citizen participation in all aspects of land use planning helps to ensure that City government meets the needs of Tigard's citizens. • In order to participate in land use planning decisions, citizens need to have access to information which enables them to become aware of and informed about planning issues and City policies. It is essential that this information be made available to all citizens in an understandable form. • Land use planning education is important to promote and stimulate interest in the citizen participation process during all phases of planning. POLICY 2.1.1 THE CITY SHALL MAINTAIN AN ONGOING CITIZEN INVOLVEMENT PROGRAM AND SHALL ASSURE THAT CITIZENS WILL BE PROVIDED AN OPPORTUNITY TO BE INVOLVED IN ALL PHASES OF THE PLANNING PROCESS. IMPLEMENTATION STRATEGIES 1. The City shall periodically review notification requirements and methods to determine if they adequately provide notice to affected citizens and revise these requirements and methods as necessary. 2. The City shall continue to assist and support any City Council recognized citizen group in providing adequate meeting places, distribution of materials, policy direction and staff involvement. 3. Additional citizen task forces shall be appointed by the City Council, as the need arises, to advise the City with regard to Comprehensive Plan issues. POLICY 2.1.2 THE OPPORTUNITIES FOR CITIZEN INVOLVEMENT PROVIDED BY THE CITY SHALL BE APPROPRIATE TO THE SCALE OF THE PLANNING EFFORT AND SHALL INVOLVE A BROAD CROSS-SECTION OF THE COMMUNITY: a. THE CITIZEN INVOLVEMENT TEAMS SHALL BE THE PRIMARY MEANS FOR CARRYING OUT THE PROGRAM; Vol. ll, Policy 2-1 b. WHERE APPROPRIATE, OTHER INVOLVEMENT TECHNIQUES WILL BE USED; AND C. THE CITIZEN INVOLVEMENT TEAM FACILITATORS SHALL SERVE AS THE COMMITTEE FOR CITIZEN INVOLVEMENT AND SHALL BE RESPONSIBLE FOR EVALUATING THE CITIZEN INVOLVEMENT PROGRAM AND FOR WORKING WITH THE NEIGHBORHOOD PLANNING ORGANIZATIONS IN RECOMMENDING CHANGES IN THE PROGRAM. IMPLEMENTATION STRATEGIES 1. The Committee for Citizen Involvement shall conduct their citizen involvement programs in accordance with the needs of the Tigard community and LCDC Goal #1 requirements. A review and evaluation of each group's programs and processes shall be reported to the Planning Commission and City Council on a yearly basis. 2. The City Council, the Planning Commission, and the Committee for Citizen Involvement shall recommend, as needed, additional methods for involving citizens in the planning process. POLICY 2.1.3 THE CITY SHALL ENSURE THAT INFORMATION ON LAND USE PLANNING ISSUES IS AVAILABLE IN AN UNDERSTANDABLE FORM FOR ALL INTERESTED CITIZENS. IMPLEMENTATION STRATEGIES 1. The City shall continue to publish information on land use planning issues in a form accessible to all citizens. (Ord. 93-19) Vol. II, Policy 2-2 Exhibit D CITY OF TIGARD PLANNING COMMISSION Meeting Minutes December 3, 2007 1. CALL TO ORDER President Inman called the meeting to order at 7:04 p.m. The meeting was held in the Tigard Civic Center, Town Hall, at 13125 SW Hall Blvd. 2. ROLL CALL Commissioners Present: President Inman; Commissioners Anderson, Caffall, Doherty, Fishel, Hasman, Vermilyea, and Walsh Commissioners Absent: Commissioner Muldoon Staff Present: Ron Bunch, Assistant Community Development Director; Marissa Daniels, Assistant Planner; Jerree Lewis, Confidential Executive Assistant; Doreen Laughlin, Administrative Specialist II 3. COMMUNICATIONS Other than a quick explanation by Doreen Laughlin about a handout on Zoning, there were no further communications to report. 4. APPROVE MEETING MINUTES There was a motion by Commissioner Caffall, seconded by Commissioner Walsh, to approve the November 19, 2007 meeting minutes as submitted. The motion was approved as follows: AYES: Caffall, Doherty, Hasman, Inman, Walsh NAYS: None ABSTENTIONS: Vermilyea, Fishel, Anderson EXCUSED: Muldoon 5. PUBLIC HEARING 5.1 COMPREHENSIVE PLAN AMENDMENT (CPA) 2007-00005 Tigard Comprehensive Plan Update of Statewide Planning Goal 1: Citizen Involvement PLANNING COMMISSION MEETING MINUTES - December 3, 2007 - Page 1 IALRPLWCouncil Matedaist200MI.15.08 Exhibit D CC Workshop CPA 2007-00005.Ooc REQUEST: Amendments to the current Comprehensive Plan Topic 2: Citizen Involvement by updating the goals, policies and recommended action measures to reflect current community conditions and values. The complete text of the proposed Amendment can be viewed on the City's website at http://www.tigard-or.gov/code- amendments. LOCATION: Citywide ZONE: CBD, C-G, C-P, I-H, I-L, I-P, MUC, MUE, MUE-1, MUE-2, MUR-1, MUR-2, R-1, R-2, R-3.5, R-4.5, R-7, R-12, R-25. APPLICABLE REVIEW CRITERIA: Community Development Code Chapters 18.380 and 18.390; Comprehensive Plan Topics 1 and 2; and Statewide Planning Goal 1. STAFF REPORT Assistant Planner, Marissa Daniels, presented the staff report on behalf of the City. Her main points follow: A. This Comprehensive Plan Amendment is in response to Statewide Planning Goal 1 which is - "To develop a citizen involvement program that ensures the opportunity for citizens to be involved in all phases of the planning process." B. The draft Citizen Involvement goals, policies, and action measures are based on: - Key Findings, which are included at the beginning of the draft Chapter. Unlike the other chapters seen so far, the key findings were not included in the Tigard 2007 Resource Document. - Community Issues and Values, which were identified by Citywide surveys and the TBT visioning process. - Current Comprehensive Plan Policies - The work of the Policy Interest Team and the Department Review Team. C. The Policy Interest Team met 4 times over the past few months. - The Team met jointly with the Committee for Citizen Involvement, which has overseen the development of this chapter. D. The Department Review Team - Met twice to review the draft language - included representatives from Police, the Library, City Administration, Current Planning, Long Range Planning, and Engineering E. In addition to review by City staff and residents, Staff also received comments from Clean Water Services and the Oregon Department of Land Conservation and Development who PLANNING COMMISSION MEETING MINUTES - December 3, 2007 - Page 2 I:\I.RPIMCouncil Meterals\2008\1-15-08 Exhihh D CC Workshop CPA 2007-00005.doc forwarded the Comments of the Citizen Involvement Advisory Committee (CIAC). - The suggestions, which were relevant to the chapters, have been incorporated into the document. - Exhibit D is a memo in response to a number of questions asked by the CIAC about our Citizen Involvement Program. - The proposed CCI bylaws are attached to the memo to give you more information about the Committee. The Chair of the Committee Basil Christopher was also present at the workshop. - City Council will be reviewing the proposed bylaws on December 11, 2007. F. A number of outside agencies had an opportunity to review this proposal and did not respond. Those agencies are listed on page 9 of the staff report. G. This chapter also includes the revisions as discussed at the November 19, 2007 Workshop meeting. H. As detailed in the Staff report, Staff finds the proposed amendment to comply with all applicable criteria and recommends the Planning Commission recommend approval of the amendment to the Tigard City Council. At this point, President Inman asked the commissioners if they had any questions or comments. There were no significant questions or comments. PUBLIC TESTIMONY President Inman opened up the meeting to public testimony. There was no one present scheduled to speak, so President Inman closed the public hearing. PUBLIC HEARING CLOSED There was a motion by Commissioner Doherty, which was as follows: "I move the Planning Commission forward a recommendation of approval to the City Council of application CPA2007- 00005 and adoption of the findings based on the staff report and the testimony that was heard last week." Commissioner Caffall seconded the motion and a vote was taken. The motion carried as follows: AYES: Anderson, Caffall, Doherty, Fishel, Hasman, Inman, Vermilyea, Walsh NAYS: None PLANNING COMMISSION MEETING MINUTES - December 3, 2007 - Page 3 I:tLRPLN\Coundl Matarials\2008\1-15-08 Exhibit D CC Workshop CPA 2007-00005.Ooc ABSTENTIONS: None EXCUSED: Muldoon Staff updated the commission on the status of the Comp Plan update. 6. OTHER BUSINESS ■ Doreen reported there are no other meetings in December and, as of now, there is no meeting scheduled for January. The next Planning Commission meeting will most likely be held on February 4, and there will be only one meeting that month due to the holiday (President's Day). ■ Commissioner Walsh along with the rest of the commissioners acknowledged the many years of wonderful service Jerree Lewis had brought to the Planning Commission as Secretary for the past 13 years. He said she would be greatly missed, and they all thanked her. 7. ADJOURNMENT President Inman adjourned the meeting at 7:18 pm. Doreen Laughlin, Administrative Specialist II ATTEST: President Jodie Inman PLANNING COMMISSION MEETING MINUTES - December 3, 2007 - Page 4 1ALRPLN\Cound1 Msteralsk2008\1-15.08 ExhlbO D CC Workshop CPA 2007-00005.doc Agenda Item # 5- Meeting Date January 15, 2008 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Pro sed MSTIP 4 Draft 200% Pro'ect List Discussion Prepared By: A.P. Duenas Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Council discussion of the draft 200% proposed MSTIP (Major Streets Transportation Improvement Program) 4 project list and direction on which projects should receive priority in the process to reduce the overall list to match 100% of the anticipated revenues. STAFF RECOMMENDATION That Council review and discuss the proposed projects and provide direction on the order of priority as the selection process continues towards a 100% list. KEY FACTS AND INFORMATION SUMMARY ■ The Washington County Coordinating Committee has proposed that a funding measure be placed on the November 2008 election ballot for transportation improvements Countywide. The proposed measure would be a continuation of the MSTIP (Major Streets Transportation Improvement Program). The measure would be known as MSTIP 4. ■ The County staff has requested project submittals from the cities in the County. The target allocations for each jurisdiction were set based on population. An initial 200% list compiled from the original solicitation has been revised to reflect the present value of a stream of revenue over the proposed 6-year period. Although the County list exceeds the target allocation, some of the projects in that list connect cities, such as Walker and Farmington Roads connecting the cities of Beaverton and Hillsboro. Beaverton's overall total was significantly less than the target allocation. ■ The Tigard projects that remain on the revised 200% list focus on completing the Walnut Street improvements from 116`h Avenue to Highway 99W, on 72"d Avenue in the Tigard Triangle, and on realignment of the offset intersections at Hunziker, Scoffins and Hall. ■ The completion of the Murray Boulevard extension to allow a direct connection to Scholls Ferry Road from Walnut is anticipated to increase traffic volumes on both Gaarde and Walnut Streets. That extension should be completed in the next two months. The Walnut Street improvements will provide better balance in traffic flow for both Walnut and Gaarde. ■ Improvements to 72"d Avenue will allow for growth and development in the Tigard Triangle, and realignment of the Scoffins/Hall/Hunziker intersections to form one 4-way signalized intersection will improve access to downtown Tigard. ■ The 200% list will be eventually reduced to a 100% list that focuses on improvements to the entire Countywide system while taking into account geographic equity and citizen concerns. ■ Council will discuss the projects on the list (submittals from County and cities) and provide direction on which projects should receive priority in the process to reduce the list to match 100% of the anticipated revenues. OTHER ALTERNATIVES CONSIDERED None COUNCIL GOALS Some of the projects in the proposed MSTIP 4 list will enhance intracity traffic circulation and supports the Council goal to aggressively pursue funding to reduce traffic congestion in the City. P ATTACHMENT LIST 1. Proposed MSTIP 4 Draft 200% Project List 2. Original submittal of projects based on $74 million target allocation FiscAL NOTES Tigard's initial allocation based on population was slightly over $74 million. The initial submittal to meet the $74 million allocation totaled $78 million. With the application of the present value of anticipated revenues, the target allocation was reduced to $41.6 million. The current list for Tigard is at approximately $42.9 million. i:\eng%gus\council agenda summaries\1.15.08 proposed mstip 4 200% project list diswssion.doc ATTACHMENT 1 Project Start Project End Countywid Nominated Proposed 200% Location Location (identify a System Projects: Projects:- Project/Program Name (Identify starting terminus of of Interest Description E Estimated Estimated Cost Z point of project) project) (Yes/No) Cost ($2007) ($2007) Notes: on Y u m 10 WASHINGTON COUNTY _,_,t.,i -c Realign Oleson Rd. 500 feet to east Oleson Rd./B-H (OR 10) Oleson Rd. Oleson Rd. at =>.Ye.i and reconfigure Oleson intersections 11 Improvement south of OR10 Scholls Ferry _ with OR 10 and Scholls Ferry Rd. $30,888,000 $30,888,000 We have about 56 million in committed funding for this project "4•z-~ t ~ Widen from three to five lanes with Creative Design? Right of way for four lanes; separate bike/ped YEN bike lanes and sidewalks. facilities from road. This could be a "green" project. Reduced from Tualatin-Sherwood Rd. $49,150,000 to $25,000,000. Includes Gerda improvement; Help from 12 Improvements Hwy. 99W Teton Ave. $49,150,000 $25,000,000 Tualatin and Sherwood? Jenkins roadway from three to five ` Yom; lanes with bike lanes and sidewalks. 13 Improvements 153rd 158th Ave. - $15,530,000 $10,000,000 Include the bridge (check whether cost is in.) Farmington Rd. •-~,eS:- Widen roadway from 2/3 lanes to 5 Combines with Farmington section ranked 5; ODOT pays half of $35 14 Improvements Kinnaman 185th Ave. lanes with bike lanes and sidewalks. $17,676,000 $17,676,000 million cost, per IGA? Helps out TV Hwy. Yes Widen from two to three lanes with Combine this Farmington with rank 5 Farmington, with ODOT picking Farmington to 198th bike lanes and sidewalks. up half of total cost, per IGA, reducing this project from $17,326,000 15 Improvements 185th Ave. 198th Ave. $17,326,000 to 0 when combined with Farm-- Kinnaman to 185th. _ } Widen from two to five lanes with Terminus changed from 217 to 170th Cost changed from Yes=, t` $89,612,000 to $13,500,000; Share with Beaverton here, or share 16 Walker Improvements 185th Ave. 170th bike lanes and sidewalks. " $89,612,000 $13,500,000 another Walker section as well? Cornelius Pass Rd. Amberwood Widen to five lanes with bike lanes Share with Hillsboro; They propose to do $10.5 million of this $35 l'es . 17 Improvements Dr. Lois and sidewalks $59,872,000 $24,500,000 million project 173rd/174th Over Construct three-lane over crossing Crossing Improvement • Yes'.;~LL,;- of Hwy. 26 with bike lanes and Cost reduced from $58,641,000 to $5,000,000; PE only; seek only and 18 Study Cornell Rd. Bronson Rd. p sidewalks. $58,641,000 $5,000,000 seek other funding... _ Widen from two to five lanes with Documented new,cost (had $34.87 million placeholder here) Not on West Union Rd. Yes bike lanes and sidewalks. Financially Constrained list. (Assistance from development along 19 Improvements 185th Ave. Cornelius Pass $34,870,000 $26,250,000 new UGB area on north side?) r Widen to three lanes with bike lanes Terminus changed from BanY to Kinnaman; cost $15 million (up from Yes Farmington ? and sidewalks $7,705,000); Refined costs to come; 5-lane section to be considered 20 185th improvements Rd. Kinnaman $15,000,000 $15,000,000 by Com Schouten; Kinnaman to Farmington not in FC system. r Study of ways to accommodate mull Yes. modal travel in existing right-of-way; Changed from original from $22 mil + to $5 million for study of potential implementation of creative ways to accommodate multi-modal travel using existing right 21 Bethany Blvd. Study Kaiser Rd. West Union Rd. -4r recommendations. $22,046,000 $5,000,000 of way; funding toward implementation. _ Cornell @ 143rd Realign 143rd with Science Park Dr. Intersection Science Park Yes"' @ Cornell as a 4-way signalized 22 Improvements Dr. 143rd Ave. f,:.. intersection. $12,400,000 $12,400,000 HABlairs Working Files\0 MSTIPtToward MSTIP initiative\SCWlnteresl\SCWRCounty MSTIP 4 200 percent for TAC 120607.xls 12/6/2007 1 ;Yes,`stafef= Widen Bethany Crossing of Hwy. 26 23 Bethany Bronson Cornell $8,000,000 Define state help here. _ In priority: Glencoe (1316, $5 mil); Nicol (1202, $500K); Taylors Ferry (1207, $600K); Helvetia (1346, $500K); Stringtown (1282, $500K); t- Springhill (1257, $750K); Oleson (1201; $1.75 mil.); Porter (1296, $750K); Jackson School (1350, $750K); Johnson School (1241, $500K); Padgett (1311, $500K); Dairy Creek PW (culvert, $1 mil.); Minter Bridge (1232, $1 mil.); 229th (1237, ($1 mil.); 198th (1214, $1 24 Bridges mil.) $16,100,000 $16,100,000 % Yes i Install integrated surveillance and management equipment. ; 25 ScHolls Ferry,ATMS Hall Blvd. Murray Blvd. $900,000 *,.$900,000 _ Install integrated surveillance and } 'r Tualatin Sherwood Yes management equipment. 26 Road ATMS 99W I-5 $2,500,000 $ 500 000 Install flashing yellow arrow signal at Yesy ` remainder of 200 intersections not n s FlasBing'Yellow Arrow;' Various funded by federal "in lieu of timber , 27 rogia locations in urban Wash. Co. t-?il:' receipts" funding Pm;(ITS~ $1,000,000 ,$1,0001000 YrI _ I COUNTY TOTAL: - - - - - - $213,714,000 $184,208,400 - I - - - I - - - i 116% 30 BEAVERTON Project Start Countywide s Imate Project End Cost Location (Identify ;System:of ($2007): Project/Program Name g point of Location (Identify 'i jnterest'-9Description Submitted starting _ Preliminary city terminus of project) - project) _ (Yes/No) ; Projects project nominees 4 Construct new multimodal street with bike lanes and sidewalks Scholls at 125th Avenue Yes`` s 125th V/C used) multimodal extension Brockman ? f• ,s=. 31 Brockman to Hall Blvd. Street Hall Blvd. { $13,900,000 $13,900,000 Construct turn lanes and intersection t `'4 improvements; signalize where 4' • t Y' - warranted; add bike lanes and sidewalks in gaps. Design 8 cost Farmington Road: est. includes Hocken: Farmington to Murray Blvd. to Hocken TV Hwy. Improvements at Murray, Ave. Safety, turn lanes, 141st/142nd and Hocken; Widen bicycle, and pedestrian existing Hocken from improvements; Hocken Ave. multimodal Hocken Ave. improvements: Tualatin and north to Valley Highway to Tualatin Valley Farmington OK. Hocken not on SCWI; inclusion is contingent on 32 Farmington Road Murray Blvd. Hwy $8,700,000 $8,700,000 demonstrating sufficient relief to System of Countywide Interest. HABlairs Working Filesl0 MSTIM-roward MSTIP initiativetSCWlnterest\SCWnCounty MSTIP 4 200 percent for TAC 120607.xis 12162007 2 } ? _ J Extend 2-lane Rose Biggi Ave. to r Hall Blvd. (via Westgate Drive) to fill a gap; boulevard design; add n i Rose Blggi Ave 1 r no sidewalks bikeway landscaping to 2 * c Crescent Street to Hail match southern segment (PE funded Not in System Since in Regional Center, contingent on demonstrating Blvd:'Complete'rlght-0 Crescent 'y STIP Key #14400) need ROW & C r- sufficient relief to System of Countywide Interest. (Analysis done for 337' way and const[iutlok.". Street Hall Blvd. only $3,500,000. .,,_$3'500,000 MTIP?) Denney Road turn Scholls Ferry •Turn lanes, bike lanes and sidewalks - - 35 Lanes, bike lanes and Road Hwy 217 yes; wY $5,200,000 $5,200,000 Add double left turn lanes Hall Blvd. at Greenway 11" 1. northbound on Hall; add southbound Drive turn lane yes 77" s;4.°• •1 - r right turn lane on Greenway. 36 improvements. $1,900,000 $1,860,000 Denney Road at Hall add a right turn lane for westbound - 37 Blvd right turn lane traffic $800,000 $800,000 Cedar Hills Blvd and Add double left turn lanes on all Walker Road approaches, add eastbound right Yes_-? turn lane intersection 38 improvements , $3,300,000 $3,300,000 Add westbound lane on the approach Allen Blvd and Scholls es Ferry Road intersection 39 improvement $600,000 $600,000 Add eastbound and westbound right - - Murray Blvd and Allen turn lanes and extend left turn lanes Blvd. intersection Yes. - to east of the shopping center on 40 improvements Allen $2,000,000 $2,000,000 Add southbound double left turn , Farmington Road and lanes (construct southbound right turn lane and restripe southbound Cedar Hills Blvd Yes.. lanes as side-by-side left turn lanes); intersection c . add second eastbound left turn lane 41 improvements $2,800,000 $2,800,000 • ~ v-;~ - ;~.,~-+.i'' r - Allen Blvd., Cedar Hills Blvd., Hall r.%•.r;.-i`, 't?~ {i Blvd., Farmington Road: New Adaptive.SignaI -SF 42 Program._ signals and signal upgrades $5,000,000 $5,000;000 Include as project Adaptive-signals.ori Adaptive Signals Canyoh ROa`d/arid? - Yr zs Bea4erton Hillsdale'`- SF. * ~,r Highway.. $2,500,000 - N $2';500,000 Include as project - - --t - - - - I- BEAVERTON TOTAL: - - - i - - - - - $50,160,000 - _ $75,750,845 - - - - - - - j - 50 CORNELIUS 66% - Regulate OR8 traffic flow; widen local collector to improve Main Street/Industrial Area north/South 51 14th Ave Do wood Hollada connectivity 9 Y _ $2,800,000 $1,800,000 14th Ave/OR 8 Intersection Only Improve to urban standard w/in City (sidewalks & bike lanes); widen Yes n rural road with shoulder bike lane. 52 19th Ave 20th Council Ck Brdg =c rY,ts $1,000,000 $1,000,000 Improve County Freight Connector ;Yes ` route to urban standard wfin City 53 10th Ave Barlow RR Tracks = • j (sidewalks & bike lanes). $700,000 $700,000 H:\Blairs Working Files\0 MSTIP\Toward MSTIP initiative\SCWlnterest\SCWRCounty MSTIP 4 200 percent for TAC 120607.xls 12/62007 3 Improve Main Street Dist. Couplet `YeshJo? If Connect'ns (OR8) . no, do 'next 54 11th-17th Avenue Baseline Adair 111 $3,400,000 $3,400,000 Construct new collector :Yes y- 55 Holladay St Extension 4th Yew $2,500,000 $2,500,000 Stat - - - - - - - < e or SF. Comet Interconnect OR8 signal system in • ~ TV Hwy Signal 7, / ~ • . - - - 58' Coordinatton 4th Ave 29th Ave $450,000 f $450 000 Signal interconnect on State facility CORNELIUS TOTAL: $9,850,000 - - $9,694,706 70 FOREST GROVE Hwy 8/Hwy 47 Turn Lanes, modify traffic signal. 71 Intersection HWY 8 HWY 47 Yes $3,300,000 $3,300,000 Construct collector level roadway Yes between Hawthorne Ave. and 72 23rd 124th Hawthorne Quince Quince Street. $15,000,000 $15,000,000 FOREST GROVE: $18,300,000 - - - - - I - $18,319,713 80 HILLSBORO -I 100% 3 lane bridge over US 26, Bennett to yes,,over.: Five Oaks Dr. 82 Century Blvd. Overpass Bennett Five Oaks Drive ,900,000 $12,900,000 - $12 widen to 5 lanes . yes. Shared with County, which pays $24.5 million of this $35 million 83 Cornelius Pass Rd Baseline Alocleck $10,500,000 $10,500,000 project, subject to verification of shares. . . . e Century Blvd. Rock widen . t . o 3 . ; bridg . 84 Creek Bridge Baseline Lois 1 Yes-s; $26,000,000 $26,000,000 . - 25th Avenue @ Cornell " ' - SB Turn Lanes 85 Rd Intersection $2,000,000 $2,000,000 Signal Coordination SF,•,r , .-,86.. ConieII'Rd' , Main St Corn Pass _ • $2,000,000 $2,000000 Include as project x Signal Coordination SF 87 Cornell Rd Corn Pass' 185th-: a ,T? $1,000,000 fi '$1',000 000 z Include as project Si' nal Coordination,!.. 88-,: 185th'Avenue Baseline Evergreen $1,000,000 $1-,000,000 , Include as project Widen to 5 lanes 89 Evergreen Road 25th Sewell Yesy $4,000,000 $4,000,000 , Widen to 5 lanes 90 Evergreen Road Sewell 253rd Yes $11,200,000 $11,000,000 - - - , •=°Widen to 5 lanes 91 Cornell Road Main Arrington Yes• " - - - - - - 9------ ; , •.i. $9,300,000 $9,300,000 Widen to 3 lanes 92 28th Avenue Main Grant $4,400,000 $4,400,000 HILLSBORO TOTAL: $84,100,000 _ $75,908,154 - 111% H:\Blairs Working Files\0 MSTIP\Towaro MSTIP initiative\SCWlnterest\SCWI\County MSTIP 4 200 percent for TAC 120607.x15 12/62007 4 1001TIGARD Widening and reconstruction of Walnut Street to three lanes with curb, sidewalk and street lighting. The project design has been Yes • completed and rights-of way has been acquired to construct the Walnut Street Tiedeman improvements. This project is 101 Improvements 116th Avenue Avenue construction of the improvements ,200,000 $4,200,000 - - _ - - - - . $4 Widening and reconstruction of - Walnut Street to three lanes with curb, sidewalk and street lighting. This completes the segment of Walnut Street that connects to Highway 99W and provides an Walnut Street Tiedeman improved alternative to the arterial 102 Improvements Avenue Highway 99W• ; - " route along Gaarde Street. $8,600,000 $8,600,000 Widening, realignment and reconstruction of 72nd Avenue to Yes provide a full 5-lane street with 72nd Avenue Dartmouth, planter strip, curb and cutter and 103 Improvements 99W Street sidewalk. $12,300,000 $12,300,000 Widening, realignment and reconstruction of 72nd Avenue to provide a full 5-lane street with Yes, over ` planter strip, curb and cutter and sidewalk. This project does not 72nd Avenue Dartmouth Highway 217 include replacement of the Highway 104 Improvements Street Overpass - ; 217 overpass. $13,300,000 $13,300,000 . oealig Realignment of Scoffins Street to... t. i. - - - - - - - - - ° _ form a ay intersection with n Hunziker Road at Hall Boulevard. r, c This realignment would eliminate the ? ' - offset intersections that currently 4-- i• Scoffins/Hall/Hunziker " exist, should greatly improve traffic In'terse'd o-' Flow along Hall Boulevard, and -•?•t. i M Realignment=,; 1a. Scoffns Hunziker Road : enhance access $4,480,000 80;000 ! - - I - TIGARD TOTAL: - - - - - - - --i- - $42,880,000 $41,619,368 103% 110 TUALATIN Tualatin Extend 124th from Tualatin 111 124th Extension Sherwood Rd Tonquin Yes Sherwood Road to Tonquin Road $82,000,000 $20,000,000 Discuss: Scope to be determined. - - ------I-- I TUALATIN TOTAL - - - $20,000,000 $20,301,802 - - - - 99% 120 SHERWOOD 121 Elwert Road; ~99W Edy y $9,700,000 $9,700,006 ?Elwert R6ad199W, hntersection, = Yes 7 - _ 122 jlinprovements - $2,300,000 00,000 H:\Blairs Working Files\0 MSTIP\Toward MSTIP initiative\SCwlnterest\SCWI\County MSTIP 4 200 percent for TAC 120607.xis 12/6/2007 5 st„ IOregon 0"q' fn` i : " F (Intersection.' 123 ilmprovements - cF<': $1,700,000$1,700;000 SHERWOOD TOTAL $13,700,000 $14,485,877 - - - - 95% ~M . 130 KING CITY 140 DURHAM 150 WILSONVILLE 160 BANKS, NORTH PLAINS, GASTON SF I City Proo $238,990,000 - County Proposed Total: $213,714,000 - " " _ - - Total Nominated: $452,704,000 Target: $450,000,000 - - - - - - - I I - %ofTarget: 101% H:1Blairs Working Filesl0 MSTIPXTovsrd MSTIP initiative%SCWlnterestlSCWnCounty MSTIP 4 200 percent for TAC 120607.xis 12/62007 6 ATTACHMENT 2 Draft 200% Project List MSTIP 4 Candidate Projects City of Tigard Project From To Description Estimated Cost Widening and reconstruction of Walnut Street to three lanes with curb, sidewalk and street lighting. The Walnut Street Improvements 116th Avenue Tiedeman Avenue project design has been completed and rights-of way $4,200,000 has been acquired to construct the improvements. This project is construction of the improvements in accordance with the completed design. Widening and reconstruction of Walnut Street to three lanes with curb, sidewalk and street lighting. This Walnut Street Improvements Tiedeman Avenue Highway 99W completes the segment of Walnut Street that $8,600,000 connects to Highway 99W and provides an improved alternative to the arterial route along Gaarde Street. Widening, realignment and reconstruction of 72nd 72nd Avenue Improvements 99W Dartmouth Street Avenue to provide a full 5-lane street with planter $12,300,000 strip, curb and cutter and sidewalk. Widening, realignment and reconstruction of 72nd Avenue to provide a full 5-lane street with planter 72nd Avenue Improvements Dartmouth Street Highway 217 Overpass strip, curb and cutter and sidewalk. This project does $13,300,000 not include replacement of the Highway 217 overpass. Replacement of the Highway 217 overpass to 72nd Avenue Improvements Hampton Hunziker accommodate a widened 72nd Avenue. Modification $25,500,000 of the on and off ramns to rnnform to the Realignment of Scoffins Street to form a 4-way intersection with Hunziker Road at Hall Boulevard. Scoffins/Hall/Hunziker Intersection This realignment would eliminate the offset Realignment Scoffins Hunziker Road intersections that currently exist, should greatly $4,480,000 improve traffic flow along Hall Boulevard, and enhance access into the Tigard Downtown area (Town Center). Realignment of Hunziker Road to meet Hampton Highway 217 Overcrossing Hunziker Road 72nd Avenue Street at 72nd Avenue and removes existing $9,635,000 72nd/Hunziker Road intersection Grand Total $78,015,000 DRAFT 200% PROJECT LIST ~ Illlr ~ Lg rtt Y ek'~":~ '~yyY 4' 'Y' y' >Q\ a w i ,;r ~r41`TC~'~• d>0'~, a ~ ~~,tay, G.~_`~c" ; y ~ ~~~d Oleson Rd.1B-H (OR 10) Oleson Rd. south Oleson Rd. atr s Washington County 11 Improvement of OR10 Scholls Ferry Yes plsot►~5rto~1 $ ~a B 7 ` 22 $30,888,000 Have about $6 million in committed funding for this project Tualatin-Sherwood Rd. 'f - ' from road. This could be a green project. Reduced from to Ifs,=tier'' = tldti $25,000,000. Includes Gerda improvement; Help from Tualatin and Washington County 12 Improvements Hwy. 99W Teton Ave. Yes ~rualatf~~ d116-_ :axk 22 $25,000,000 Sherwood? Jenkins Rd. p spy on &4t", Washington Coun Improvements 153rd 158th Ave. Yes ' 11 n. IY 13 a ;54 ; 22 $10,000,000 Include the bridge (check whether cost is in.) Washington County 25 Scholls Ferry ATMS Hall Blvd. Murray Blvd. Yes ct d ` - On 2 21.1 22 $900 000 ON` Murray Blvd and Allen ~ f~v Blvd,intersection Area is part of a Region 2040 improvement project at the intersection of Beaverton 40 Improvements Yes q~Al1P~(2~~ ZZ $2,000,000 Murray and Allen. seco.nde~, ~8' F Combined with Farmington with #14 Farmington, with ODOT picking up WIND % Farmington to 198th Yon Fatnln ton r Y k a half of total cost, per IGA, reducing this project from $17,326,000 to 0 W. z , a x... Washington County 15 Improvements 185th Ave. 198th Ave. Yes 58)p~ 92nand1;, p ' {2 l' 20 $0 when combined with Farm- Kinnaman to 185th. ~ 'fit •P»7 < yq "r5 t Farmington Rd. n sqeeond4tie►'r~ 4 $ , Combines with Farmington # 15; ODOT pays half of $35 million cost, per Washington County 14 Improvements Kinnaman 185th Ave. Yes ~F~Ingttndnd 1g6 12'" ' 2Q $17,676,000 IGA? Helps out TV Hwy. `~'-''.3~•., ` fi fte'b . ~7=''~" n r ~i y t o y . sF ~i',, TV Hwy Signal los'atons Cornelius 58 Coordination 4th Ave 29th Ave State or SF 6(20D0~'62°yr 20 $450,000 Signal interconnect on State facility first fie85ilira f1d d 'i .•,n-; x t aA ; :F v Terminus changed from 217 to 170th. Cost changed from $89,612,000 to Washington County 16 Walker Improvements 185th Ave. 170th Yes WIRert?(a633 x;-tpA ''*c't:- 19 $13,500,000 $13,500,000. wc.•r.., t-'rr :,.._9 .~,.,zv., 7 ...sY'x, z~i.. ,.,v~Y~ W ,.t=' Ea - " 'n Cornelius Pass Rd. ctl°ir t 1131 ,.Share with Hillsboro; They propose to do $10.5 million of this $35 million Washington County 17 Improvements Amberwood Dr. Lois Yes 6 : ,1ntg • eti s• ?'a 0 s tl 18 $24,500,000 project. See project 83. Hall Blvd. at Greenwa _ ~.,~r"~~ ~t~. ~ ~ y's3," ~ ~.c y xi4 }i'' v 455~3i k ~y x.'~yt ^a Drive turn lane Beaverton 36 improvements yes : , • ' E. 0 000 xuektioii'111rd;: _0 NA Beaverton 50.5 Walker Road 167th 173rd yesnd>lzzal#263Q(t0I ; _s~ 17 $5,000,000 Added 1217107; cost for 173rd intersection, per Corridor Study 5 ~,"'~TSi e0BaS~I 5v.{,,`'..~ uy".~tw~~i ,r . `~c, A. lo }County pays an additional $24.5 million for this $35 million project. See Hillsboro 83 Cornelius Pass Rd Baseline Alocleck yes Quatamatl z.f19$q 0, ' 16 $10,500,000 project 17. Allen Blvd and Scholls ARMY d n s 1thud t ew All~en~~ , ° w MOW Road intersection andSwIlss • G, I x Area is part of a Region 2040 project on Allen Blvd.The project would Beaverton 39 improvement Yesj 3R 16 $600,000 extend from 200' elo western to Scholls Ferry Rd. r s x;a t . arming on oa : and north to m,.~~fi ~ttet b ~ ~ ;~1•~" r Murra y Blvd. to Hocken Tualatin Valley I aim on> a Farmington on SCWI, Hocken not on SCWI; sufficient relief to System of Beaverton 32 Ave. Safety, turn lanes, Murray Blvd. Hwy yes _ 15 $8,700,000 Countywide Interest? 125th Avenue @ Cornell '3ir,~h edon_335 t,, m Hillsboro 85 Rd Intersection yes i:,veanGomell Qy¢9' zf ~p.. _ LLQ:,. -t2x 2 14 $ ,000,000 DRAFT CADocuments and Settings\Blairc\Local Settings\Temporary Internet Files\OLKDIMSTIP 4 200 percent with ranking 010807.xls 1/10/2008 Page 1 MS HP 4 r DRAFT 200% PROJECT LIST E~36 ~ /'2f d ~ _ µf 01 rA a ~.f ' _~.~5 ~ +fr fin'. ,5. S" t~~3c pf ~ p➢-x~.d ggm ` x. =w~s J ` ara 8' ~y 'e Signal Coordination - „ii►t as:'•; - 81, Hillsboro 88 Cornell Rd Main St Corn Pass es 's K`m~ r N Y ~;w32 I. 14 $2,000,000 ATMS project instead of special fund Signal Coordination t LIM ens duns ~i~ Hillsboro 87 Cornell Rd Com Pass 185th yes # ec M ut _ rs n . : a DyLL 14 $1,000,000 ATMS project instead of special fund l,. Signal Coordination - cn 1 Hillsboro 88 185th Avenue Baseline Evergreen es y t g~e ~.k'. : rte;. 14 $1,000,000 ATMS project instead of special fund 173rd/174th Over Crossing Improvements MAN Cost reduced from $58,641,000 to $5,000,000; PE only; seek other Washington County 16 Study Cornell Rd. Bronson Rd. Yes ~u 13 $5,000,000 funding Y; - I,-,- 9,"a k: L Bethany Overcrossing Washington County 23 Bronson Cornell Yes, state Widening G - " , e fi ' S6, : ''1 13 $8,000,000 Define state help here. fir;, h997- ~9' r Added 1217107. There is a Region 2040 on Farmin ton from Hwy Beaverton( td : `~a 2` r 7 a:> - project 9 47 Farmington Road Lombard yes SPIS};,, v gS s , . , ;..w3 A Q 3 ' =rt 13 $2,000,000 217 to Hocken Ave that adds bike lanes. oo OW o? isd , € at„ Murray Blvd to Hocken Ave that address safety Beaverton 48 Farmington Road Cedar Hills yes u~am`.99SIS): pA 8t~4, Y v u3 3 Y and adds turn lanes, _ 13 $2,300,000 bicycle lanes and pedestrian improvements. gym, r>~• ~,a, Cedar Hills Blvd and 405 Walker Road intersection Area is part of a Region 2040 project on Cedar Hills Blvd.. It develops 1 o? a r;~ ii; r ' safety, bicyle and pedestrian improvements between Hwy 217 to Western Beaverton 38 improvements Yes r11, 1 6 ) y 13 $3,300,000 Ave. , `~~~1:lfS,t~t~2~I'ra ~ ,rz ~J n ~ G;F,dx~et f➢' 1101015 i E _ w x-v Hillsboro 83.5 Cornelius Pass Rd TV Baseline yes Ce eciiot>: rti m • k 0~ 12 $10,500,000 Confirm Limits and Cast? Elwert Road/99W 1X tr s~ Elwert and Intersection ~ I Sherwood 122 Improvements 99W Kruger Rd. Yes t 99wi#24i{7) 79` r Project addresses current and future safety issues and future capacity 0-1 . 12 $2,300,000 issues AM % iln- ~i" a ~i L u s3f, Beaverton 50 Murray Blvd Brockman es dKti1r ckmta 1RdT+t a f r~ Y YQ•. 0 83 w~~ Of 230 , t h0 ~s2_ < µ 12 $1,500,000 Added 1217107 ~~1M•yF Yy. ~,yx'+a icre YET r. ` ye 1^ i Tualatin Scope to be determined; alternative may be contribution to Tualatin Tualatin 111 124th Extension Sherwood Rd Tonquin Yes _ . ~u --Jl~d 6,~ ?3 . a°M5© d{4 12 $20,000,000 Sherwood Road project #12) for Teton area improvement element "`WJ.-~'~•~'S'-'2sr -r->ry'-~,, R..~~.. -•u. l°5C'.'. w°.. Ty " F.~ l,,a'M" 5. b'. • ,f „a. m,r : E. 1' y<s-' $7,705,000); Refined costs to come; 5-lane section to be considered by Washington County 20 185th Improvements Farmington Rd. Kinnaman Yes f .~~nnw Q71;~ Q~*0 ` rR 11 $15,000,000 Com Schouten; Kinnaman to Farmington not in FC system. t Xf ~k..y~yra~ r fix b~~ INE Rose Biggi Ave.: wpb r• RANN k A Crescent Street to Hall Blvd. Complete right-of- ~ r € Not in System Since in Regional Center, contingent on demonstrating i MD. sufficient relief to System of Countywide Interest Analysis done for Beaverton 33 way and construction. Crescent Street Hall Blvd. no `MNnl>pow t~`3r: 11 $3,500,000MTIP?) C S SCA Forest Grove ~73 ElPacificl19th B Street E Street Element x *?t r ~o h:. ►!a . { ~.4 sti# sue' . o ` ;t : 11 $4,800,000 DRAFT CADocuments and Settings\Blaircllocal SettingslTemporary Internet FilesIOLKDWISTIP 4 200 percent with ranking 010807.xls 111012008 Page 2 m.J r 1 1 -r DRAFT 200% PROJECT LIST 4 '3. Mat, ~r,~~~. q ME V ON I FA 11, f4 f r e''s, i Imi JL.sh.,~¢.' Hillsboro 82 Century Blvd. Overpass Bennett Five Oaks Drive yes, over $12,900,000 This is a potential collector. WIN,,ia, 125th Avenue Rr~ ,-r~,1 multimodal extension 51 Beaverton 31 Brockman t0 Hall Blvd. Brockman Street Hall Blvd. yes ._N ~p Rj`" z 0 11 $13,900,000 Comelius 55 Holladay St Extension 4th Yew Yes 10 $2,500,000 This is currently not built. Thus, it is a proposed collector route y^^+: Vic. ' ,nz IN V r . ' a ~.L'!r Project identified in City's TSP as necessary to address future capacity Sherwood 121 Elwert Road 99W Ed Yes SW setBly ~"''"r Y;:. - Q 8.2 ' g i w~ g $9,700,000 issues. Possible help from county? a;.` c. Changed from original, from $22 mil + to $5 million for study of creative inters; ,ctio W sways to accommodate multi-modal travel using existing right of way; Washington County 21 Bethany Blvd. Study Kaiser Rd. West Union Rd. Yes nronndByethany 4.0 es 9 $5,000,000 funding toward implementation. Hillsboro 89 Evergreen Road 25th Sewell Yes Y Is ti r h y ? f, _gggyvmrj -,p Hillsboro <yy R 9o Evergreen Road Sewell 253rd Yes? ur X073 r 0 =.3 ti v30,_ 3x 9 $11,000,000 ME Oregon[Tonquin Intersection NOR a T Sherwood 123 Improvements Oregon St at Tonquin Yes? ASF1j Q .y3, 9 $1 700,000 Current safety and capacity issues at this intersection ,n•i. "dim Sherwood 123 Improvements nip M Cornelius 10th Ave Barlow RR Tracks Yes 53 ~zr w..i $ $700,000 NO 3 f~ 1- 1 ..~Dz°~~': a Yes/No? If _7 Ur,P t Cornelius 54 11th 17th Avenue Baseline Adair no, do next to Oa 8 g0`~ MIMI, 30000 ,4~, $ Hwy 81Hwy 47 Forest Grove 71 Intersection HWY8 HWY47 Yes :.e a WM. 0 per 0 ? f0_;:, $ $3,300,000 A • T~~ 5 } 4r„ "5'. P: 3,:y TEU M""S:'' Century Blvd. Rock ; : Hillsboro 84 Creek Bridge Baseline Lois yes :a MIM 5,•V'Wz~ $26,000,000 This is a potential collector. Cornelius 51 14th Ave Dogwood Holladay Yes 0 ~t.,.~^`I Y , _ 0 ~ 1 r 2. L A MM t Y $ $1,800,000 14th Ave/OR 8 Intersection Only . Lti"rL tab ~ k ; "a^gg ~ ~ t ' ;'rr Walnut Street Tigard 096~4yy Q v 101 Improvements Tiedeman Avenue Highway 99W Yes? Oss x, o ' $ $8,600 000 =sewn = er yx; N Documented new cost (had $34.87 million placeholder here) Not on West Union Rd. etions 185th s F Q~F • Financial Constrained list. Assistance from development along new Washington County 19 Improvements 185th Ave. Cornelius Pass Yes artd§West onRtl ~.k°0:.9, I `t Y c i~ rK 5-P11", $16,250,000 UGB area on north side?) .f. 'AN Scoffins/Hall/Hunziker T } A VM c = ~ rt Intersection L: Tigard 106 Realignment Scoff ins Hunziker Road Yest80~. $4,480,000 DRAFT C:\Documents and Settings\Blairc\Local Settings\Temporary Internet Files\OLKDIMSTIP 4 200 percent with ranking 010807.x1s 1/10/2008 Page 3 MSTIP 4 `•r DRAFT 200% PROJECT LIST Sun t{ _F -;r , k ^~Q, n ~ U' rye ~ ~p~rr.: _ '..r 1ST ~".'•ja..'z.. - ~uR~~-td~~(C~ Y~x".°~~• f sYL Denney Road at Hall "~'x itoo' w o rarix Beaverton 37 Blvd right turn lane Yes i9.79~){ . 019 Qk 6 $800,000 Cornell @ 143rda Intersection Washington County 22 Improvements Science Park Dr. 143rd Ave. Yes 59~'~~$8~ `~'d`'Y w 5 $12,400,000 xu Hillsboro 92 28th Avenue Main Grant Yes %Uer'8ariY ~p 5 $4,400,000 , Ai 1. ~~a.,~~•-'~_'~7L' . aMF'~ Nt F. • , ~ R^z:2::'• Beaverton 46 Hall Blvd 12th Ave. south of Allen Yes TY, srx 'r7 2~^' S $8,500,000 Added 1217107 8/Pacif ic119th Ave Yes $6 Forest Grove 75 Hwy W'= ,600,000 Walnut Street 15i g Tiedeman<'' x'~ r Tigard 101 Improvements 116th Avenue Avenue Yesa 10 $4,200,000 ~F kv< N f Beaverton 49 Nora Road 175th Ave. 155th Ave. yes 1✓ .rlxx0gr~ 3.< . 3 $2,000,000 Added 12/7107 Thatcher/Gales Creek Forest Grove 74 Intersection Yes ~~,"aat ~.<~S _ 0. .•w3 ~t01 x~ 3 $3,600,000 - 72nd Avenue Dartmouth k .K ` ` Tigard 103 Improvements 99W Sheet Yes kQ ~~Q 3 $12,300,000 This falls within the Region 2040 project that is on 72nd from 99w to Upper 72nd Avenue Highway 217 Tigard 104 Improvements Dartmouth Street Overpass Yes, over < r1,;,; ?r _0 `0 .,Qw R.~ f. 3 $13,300,000 Council Ck n~ a, Cornelius 52 19th Ave 20th Brdg Yes u,Q x Fn-~Olsi f ''~~4ty a~usa :Q, z 3 $1,000,000 tryst t w4 " iz ...t ~tA kRvY' e 9a'A, ` f0. `Yj I Fill' .1 TM. Denney Road turn ~ ~ ' ~ ~ trs,~ lanes, bike lanes and Scholls Ferry 1w: ~ .~:~y~~~: ,.":~T;~ t , ~f;.~_,<=`~~ - ~ . f , ~ , .e ~ Beaverton 35 sidewalks Road Hwy 217 yes ° r0 r'' 1'''a ~~~p X3 0" uD s 2 xk ~ ' hd •.a 2 $5,200,000 The 2040 growth concept project is bigger. It extends from Hall to 217. Canyon Road and 11 t~ >'z Beaverton 43 Beaverton Hillsdale SF pro $2 500,000 Include as ro ect - •--~-?.'t: "~'.,y-'T - -"x.'A?'-s sxA. - a: »~:-111s x :G't:dar-H3t1rd.=_r d ~ 3hy ~ti e MUITec' a0 4 3 0 3 0 0.98 3< =:r .L 3„,- x ee _ e as 48 .s: ,nt.7'F.~;,.g xi~'~vv_;-,-• •'u'.~~.:~; _-.-~q n non _1~}~ ` r F rz~ k~ p encoe mi ; Nicol , ayors ring c"-° C:: w a s`"a (1207: $600K); Helvetia (1346, $500K); Slringtown (1282, $500K); 00 Springhill (1257, $750K); Oleson (120 $1.75 mil.); Porter (1296, $750K); "i ~ ys ~ g~ •i`1''t' P ~°v--~_q. ~3Y...' ~.Q? Flashing Yellow Arrow Various locations urban Wash. Washington County 27 Pro ram ITS in Co. Yes a.~' $1,000,000 DRAFT C:113ocuments and SettingslBlairclLocal SettingslTemporary Internet FIIes10LKD1MSTIP 4 200 percent with ranking 010807.x1s 1110/2008 Page 4 IVIJ I IV 4 DRAFT 200% PROJECT LIST P r Area is part of a Region 2040 project on Hall Blvd.The project would Adaptive Signal a ! provide bike lanes and turn lanes from 12th St to slo Allen Blvd.lnclude as Beaverton 42 Program SF $5,000,000 project Notes: Top 25 2002-04 SPIS or 3 or more SPIS locations= 3 pts., #26-150 or 2 or more locations = 2 pts., #151-241=1 pt. 2 V/C > 1.0 = 3 pts., V/C 0.9-0.99 = 2 pts. 3 Project is on County's Through-Truck Route system = 3 pts. 4 Adds new connection benefitting congested facility = 6 pts. (note: offsets lack of mobility/congestion factor) 5 Arterial = 3 pts., Collector =1 pts. 6 Project has potential to reduce through-traffic in neighborhood = 2 pts. Project must be on congested roadway having v/c > 1.0 and have available alternate routes through neighborhoods. Serves 2040 Primary Land Use = 3 pts., Serves 2040 Secondary Land Use = 2 pts. 8 Project is or anticipated to be partially funded with state, regional funds or non-MSTIP local funds = Yes or No (Note: suggest considering later DRAFT C-Documents and SeningslBlairclLocal SettingslTemporary Internet Files\OLKDWISTIP 4 200 percent with ranking 010807.xls 1110/2008 Page 5