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City Council Packet - 11/06/2007 City of Tigard, Oregon 13125 SW Hall Blvd. • Tigard, oR 97223 TIGARD CITY COUNCIL MEETING November 6, 2007 COUNCIL MEETING WILL BE TELEVISED A0%\Donna's\Ccpktl Phone: 503.639.4171 s Fax: 503.684.7297 • www.tigard-or.gov 9 TTY Relay: 503.684.2772 © Revised Nov. 5, 2007: Agenda Item 7. - Report on League of Oregon Cities Annual Conferences added. TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD, AND CITY CENTER DEVELOPMENT AGENCY MEETING NOVEMBER 6, 2007 6:30 p.m. r` TIGARD CITY HALL ` 13125 SW HALL BLVD - TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in anv ordT er after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA Tigard City Council, Local Contract Review Board, and City Center Development Agency Agenda November 6, 2007 Page 1 AGENDA TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD AND CITY CENTER DEVELOPMENT AGENCY MEETING NOVEMBER 6, 2007 6:301'M • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (2) (e) and (h)to discuss real property transactions and for consultation with legal counsel regarding pending litigation. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • Council Discussion Regarding City Attorney Rate Increase Request 7:3013M 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Follow-up to Previous Citizen Communication • Follow-up to Fifth Tuesday Council Meeting 7:45 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Receive and File: a. Council Calendar b. Tentative Agenda Tigard City Council, Local Contract Review Board, and City Center Development Agency Agenda November 6, 2007 Page 2 3.2.a Local Contract Review Board - AWARD A CONSTRUCTION CONTRACT FOR REMODELING OF THE SENIOR CENTER - Public Works Department 3.2.b Local Contract Review Board - AWARD CONTRACT FOR COMMUNITY DEVELOPMENT PERMIT TRACKING SYSTEM - Community Development Department • Consent Agenda - Items Removed for Separate Discussion. Any items requested to be removed from the Consent Agenda for separate discussion wilt be considered immediately after the Council has voted on those items which do not need discussion. 7:50 p.m. 4. THIRD QUARTER COUNCIL GOAL UPDATE • Staff Report: Administration Department Recess City Council Meeting (Motion by Council) Convene City Center Development Agency (CCDA) Meeting • Call to Order: Chair Dirksen • Roll Call: Chair and Board Members of CCDA 8:05 p.m. 5. CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT a. Staff Report: Community Development Department b. City Center Development Agency Discussion 8:55 p.m. 6. REVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA a. Staff Report: Community Development Department b. City Center Development Agency Discussion Adjourn City Center Development Agency (CCDA) Meeting (Motion by CCDA) Reconvene City Council Meeting Tigard City Council, Local Contract Review Board, and City Center Development Agency Agenda November 6, 2007 Page 3 9:4) P.m. 7. REPORT ON LEAGUE OF OREGON CITIES ANNUAL CONFERENCE • Staff Introduction: Administration Department 9:55 P.m. 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:05 P.m. 11. ADJOURNMENT Tigard City Council, Local Contract Review Board, and City Center Development Agency Agenda November 6, 2007 Page 4 STUDY SESSION AGENDA TIGARD CITY COUNCIL BUSINESS MEETING November 6, 2007 13125 SW Hall Boulevard, Tigard, Oregon 6:30 I'M • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (2) (e) and (h)to discuss real property transactions and for consultation with legal counsel regarding pending litigation. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • Council Discussion Regarding City Attorney Rate Increase Request • ADMINISTRATIVE ITEMS • Discuss Comprehensive Plan Update - Schedule for City Council Meetings; attached is an October 31 2007 memo from Darren Wyss and a recent draft of the City Council meeting tentative agenda planning document. • Attached is a November 2, 2007, letter from the Central Business District Association, regarding Fanno Creek Park and the adjacent Plaza at Burnham Street. • Attached is the Agenda Item Summary for the Report on League of Oregon Cities Annual Conference; this was set over from the October 23, 2007, City Council meeting. o Council Calendar: November 6 Tuesday Business Meeting - 6:30 p.m. - Town Hall 13 Tuesday Meeting Cancelled 20 Tuesday Workshop Meeting - 6:30 p.m. - Town Hall 27 Tuesday Business Meeting - 6:30 p.m. - Town Hall Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660(2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. I:\ADM\Cathy\CCA SS - Pink Sheet\2007\071023ps.doc R ti A City Center Development Agency City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of Consideration of City Center Development Agency on November 6, 2007, Agenda Items No. 6 and 7: Agenda Item No. 6 - CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT Agenda Item No. 7 - REVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA STATE OF OREGON ) County of Washington) ss. City of Tigard ) LAL I, 14~ , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notification of Consideration of City Center Development Agency on November 6, 2007, Agenda Items No. 6 & 7 A copy of said Notice being hereto attached and by reference made a part hereof, on the 3n_ day of 200-)_. Signature of Person who Performed Notification Subscribed and sworn (er-af£»i"ed) before me this 50 day of (_DC4nb2.1' , 200 . OFFICIAL SEAL f. JILL M BYARS NOTARY PUBLIC-OREGON Signature of otay r Public for Oregon COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING N NOVEMBER 6, 2007 TIGARD CITY HALL., TIGARD 13125 SW HALL BLVD. TIGARD OR 97223 NOTICE The City Center Development Agency (CCDA) will have before it on the November 6, 2007, City Council and City Center Development Agency Meeting Agenda the following items for consideration: Agenda Item No. 6 - CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT Agenda Item No. 7 - REVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder Date: P a00 - Post: Tigard City Hall Tigard Permit Center Tigard Public Library City Center Development Agency City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of Consideration of City Center Development Agency November 6, 2007, Agenda Items No. 6 and 7: Agenda Item No. 6 - CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT Agenda Item No. 7 - REVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA STATE OF OREGON ) County of Washington) ss. City of Ti rd ) I, 3 ev- , being first duly sworn (or affirmed), by oath (or 2at' r--/ A A affirmation), depose and say: That I notified the following people/organizations by fax : Newsroom, The Oregonian (Fax No. 503-968-6061) and the following people/organizations by e-mail: Barbara Sherman, Newsroom, Tigard Times (bsherman@commnewspapers.com) Editor, The Regal Courier (Editor@theregalcourier.com) A copy of said Notice being hereto attached and by reference made a part hereof, on the Q!Z-` day of 200 Signature of Person who Performed Noti cation Subscribed and sworn (e€€rd) before me this ~ncl day of OFFICIAL SEAL zwz4l /-"'Z"'l JILL M BYARS Signature of Nota Public for Oregon 'r NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 I ~ o I'D r-z 0 cc w 1 0 a y ;U b C to f~ zn c] H H ~ c~i~c~nyZcl~ Z a 9 o Cam-' C~rJ H CzrJ d tZ ~ vzi w U) n NOTICE HzHt~n~t~~~o o ~ z The City Center Development Agency (CCDA) will r o have before it on the November 6, 2007, City Council and City Center Development P4 Agency Meeting Agenda the following items for consideration: Agenda Item No. 6 - CONSULTANT PRESENTATION OF DOWNTOWN H y DEVELOPMENT STRATEGY REPORT o o A 7q o o a~ aE a~ ~ - ~ n~ aE 7d aE o o b a Agenda Item No. 7 -REVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK co a~ o ~ H AND DOWNTOWN PLAZA o eo ~ H ~ G~ w ~ ~ ;t7 Please forward to: o o t7 ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) co ❑ Editor, The Regal Courier (Fax No. 503-968-7397) o rn r The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext 2419. "-e~ Deputy City Recorder Date: L/ a y aoo -7 Post: Tigard City Hall _ - o Tigard Permit Center Tigard Public Library TIGARD CITY CENTER DEVELOPMENT AGENCY MEETING NOVEMBER 6, 2007 TIGARD CITY HALL 13125 SW 14AJ-L BLVD... TIGARD OR 97223 NOTICE The City Center Development Agency (CCDA) will have before it on the November 6, 2007, City Council and City Center Development Agency Meeting Agenda the following items for consideration: Agenda Item No. 6 - CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT Agenda Item No. 7 - REVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder Date: l% ~00 Post: Tigard City Hall Tigard Permit Center Tigard Public Library %~Wil From: Carol Krdger File Edit View Actions Tools Window Help (Close r Ma Forward .,Q. ® 6d L tl _ Mal Properties i Personalize U° ajcilha-tfx "s'i'FG1Lti~'~S7iS1i3GFv"~'1'+J`119??f!'1?!~f?l"['j~'sf~t:d`?`"Z.1Cp?~'F.~•(;,,Yt2 _ .,,,:..,y. ........M. Attached is a notice that Tigard 's City Center Development Agency will be meeting to discuss Items on the November 6, 2007. Please call me at (503) 718-2419 or Cathy Wheatley at (503) 718-2410 if you have any questions. IIf~"""~ fMµ ^;i Message CCDA Notice 2007 Nov v W w. _ 1 Page 1 of 1 Carol Krager - Meeting Notice for Tigard CCDA From: Carol Krager To: bsherman@commnewspapers.com; Editor@TheRegalCourier.com Date: 10/29/2007 10:54 AM Subject: Meeting Notice for Tigard CCDA Attached is a notice that Tigard's City Center Development Agency will be meeting to discuss items on the November 6, 2007. Please call me at (503) 718-2419 or Cathy Wheatley at (503) 718-2410 if you have any questions. file://CADocuments and Settings\carolk\Local Settings\Temp\GW}000O1.HTM 10/29/2007 r 5; TIGARD City Center Development Agency City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of Change of Schedule for City Council Meetings in November, 2007 STATE OF OREGON ) County of Washington) ss. City of Tigard ) I, ~o 4« 140 I-C 4-1 , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notification of Change of Schedule for City Council Meetings in November, 2007 A copy of said Notice being hereto attached and by reference made a part hereof, on the day of ~ C 20 01 Signature of Person who Performed Notification Subscribed and sworn ) before me this 30 day of c~C~b~ , 200/. Signature of Nota ublic for Oregon OFFICIAL SEAL JILL M BYARS NOTARY PUBLIC-OREGON MY COMMISSION EXP RNO. 381793 ES JUNE 14, 2008 CITY OF TIGARD NOTICE OF CHANGE OF SCHEDULE FOR CITY COUNCIL MEETINGS IN NOVEMBER, 2007 Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the November, 2007 City Council meeting schedule is as follows: Nov. 6 - Study Session at 6:30 p.m., Business Meeting at 7:30 Nov. 13 - MEETING CANCELLED (Rescheduled to Nov. 6, 2007) Nov. 20 - Workshop Meeting - 6:30 p.m. Nov. 27 - Study Session at 6:30 p.m., Business Meeting at 7:30 p.m. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Q Deputy City Recorder Date: e5~ Post: Tigard City Hall Tigard Permit Center Tigard Public Library mtg notice i:\adm\cathy\council\meeting notices\2007\November schedule.doc c City of Tigard, Oregon Affidavit of Notification • ' In the Matter of the Proposed Notification of the City of Tigard Change in Schedule for City Council Meetings in November, 2007 STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, I AL-&] _ A . ~~l1J4 (24T~ c being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax : ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) and the following people/organizations by e-mail:- 0 Barbara Sherman, Newsroom, TigardTimes (bsherman@commnewspapers.com) ❑ Editor, The Regal Courier (Editor@theregalcourier.com) A copy of said Notice being hereto attached and by reference made a part hereof, on the- day of 64-z> 6,e y '2007. vl Signatur o Person who Performed Pos ' g Subscribed and swornbefore me this day of f.90 VC W, beX- , 20 O 7 OFFICIAL SEA. Si ature of Not ublic for Oregon JILL M BYARS (*NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 File Edit View Actions Tools Window Help 1 X Cbse ~3 n _ Forward 3~ g ® Gil ti . Mail Properties Personalize r6j IT u! yu1:6i+~.tS~ai: ttll2l=., Attached K a Notice of Tigard City Council meetings far November, , 2007. Please note that the e regular Business meeting normally held on the second Tuesday is being rescheduled to the FIRST Tuesday (November 6th) to accommodate schedules r N `Council CURRENT PLAY TIME " 19L vnenao~ $:06:14 PM easwwa ass vr:a 1/ Message November 2007 MeeU... _~t•„`;,. , u ~ tl 148 CITY OF TIGARD NOTICE OF CHANGE OF SCHEDULE FOR CITY COUNCIL MEETINGS IN NOVEMBER, 2007 Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the November, 2007 City Council meeting schedule is as follows: Nov. 6 - Study Session at 6:30 p.m., Business Meeting at 7:30 Nov. 13 - MEETING CANCELLED (Rescheduled to Nov. 6, 2007) Nov. 20 - Workshop Meeting - 6:30 p.m. Nov. 27 - Study Session at 6:30 p.m., Business Meeting at 7:30 p.m. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Q Deputy City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library mtg notice i:\adm\cathy\council\meeting notices\2007\November schedule.doc 10/29/2007 12:09 FAX 503 639 1471 CITY OF TIGARD I N01 • TX REPORT TRANSMISSION OK TX/RX NO 4621 CONNECTION TEL 5039686061 SUBADDRESS CONNECTION ID ST. TIME 10/29 12:09 USAGE T 00'25 PGS. SENT 1 RESULT OK a CITY OF TIGARD NOTICE OF CHANGE OF SCHEDULE FOR CITY COUNCIL MEETINGS IN NOVEMBER, 2007 Please forward to: Barbara. Shetman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the November, 2007 City Council meeting schedule is as follows: Nov. 6 - Study Session at 6:30 p.m., Business Meeting at 7:30 Nov. 13 - MEETING CANCELLED (Rescheduled to Nov. 6, 2007) Nov. 20 - Workshop Meeting - 6:30 p.m. Nov. 27 - Study Session at 6:30 p.m., Business Meeting at 7:30 p.m. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Deputy City Recorder Date: ~ C, v`~/~ City of Tigard, Oregon Affidavit of Posting • ' In the Matter of the Proposed Notification of a Revised Agenda for the City Council Meeting of November 6, 2007 - Item No. 7 - Report on League of Oregon Cities Annual Conference added STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, jLe , being first duly sworn (or affirmed), by oath -4 14 0 (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon a copy of Notice of a Revised City Council Meeting Agenda of November 6, 2007. A copy of said Notice being hereto attached and by reference made a part hereof, on the 15- day of , d20(/: ,v4 kI.4 '2007. Signature of Person who Performed Posting Subscribed and sworn (yed) before me this ; day of 106 VC'YI 20 0 OFFICIAL SEAL Si nature of Notary ublic for Oregon JILL M BYARS NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 a CITY OF TIGARD NOTICE OF REVISED AGENDA FOR CITY COUNCIL MEETING OF NOVEMBER 6, 2007 Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the November 6, 2007 City Council meeting agenda has been revised to include the following - Agenda Item No. 7 - REPORT ON LEAGUE OF OREGON CITIES ANNUAL CONFERENCE For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-639-4171, Ext. 2419. Deputy City Recorder /l Date: w y • y~ 2 Post: Tigard City Hall Tigard Permit Center Tigard Public Library a CITY OF TIGARD NOTICE OF REVISED AGENDA FOR CITY COUNCIL MEETING OF NOVEMBER 6, 2007 Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, l'he Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the November 6, 2007 City Council meeting agenda has been revised to include the following. - Agenda Item No. 7 - REPORT ON LEAGUE OF OREGON CITIES ANNUAL CONFERENCE For further information, please contact Deputy City Recorder Carol A. Iirager by calling 503-639-4171, Ext. 2419. Deputy City Recorder Date: / , ~Q Z Post. Tigard City Hill Tigard Permit Ccnter Tigard Public Library Carol Krager From: Carol Krager Sent: Monday, November 05, 2007 10:58 AM To: 'bsherman@commnewspapers. com'; 'Editor@theregalcourier.com' Cc: Cathy Wheatley Subject: Change in Agenda for Tigard City Council Nov 6 meeting Attachments: 071106 Change in Tigard City Council Agenda.pdf An item has been added to the Agenda for the Tigard City Council meeting of November 6, 2007. This is Agenda Item No. 7 - Report on the League of Oregon Cities Annual Conference Agenda Item No. 3. 1.6 For Agenda of I • a o - u$ D TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD/CITY CENTER DEVELOPMENT AGENCY Meeting Minutes November 6, 2007 The meeting was called to order at 6:31 p.m. by Council President Sherwood. City Council present: Name Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Buehner ✓ Councilor Wilson ✓ (arrived at 6:45 p.m. during Executive Session) Councilor Woodruff ✓ Staff present: City Manager Prosser, Community Development Director Coffee, Public Works Director Koellermeier, Risk Manager Mills, Building Official Blalock, and City Recorder Wheatley. Legal Counsel: Cindy Phillips • STUDY SESSION Administrative Items: - The November 13, 2007, City Council meeting is cancelled. - Community Development Director Coffee advised that Building Official Blalock and Permit Specialist Howse were present to respond to questions the City Council might have on Consent Agenda Item No. 3.2b. There were not questions. • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:37 p.m. under ORS 192.660 (2) (e) and (h) to discuss real property transactions and for consultation with legal counsel regarding pending litigation. City Manager Prosser will advise during the business meeting the decision of the City Council to suspend Rule No. 3 for the Skate Board Park as it needs additional review. (See Agenda Item No. 1.5) Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 1 • STUDY SESSION (continued) o Council Discussion Regarding City Attorney Rate Increase Request. This item was not discussed; will be rescheduled to a meeting where City Attorney Ramis is present. • ADMINISTRATIVE ITEMS (continued) • Discuss Comprehensive Plan Update - Schedule for City Council Meetings; Council received an October 31 2007 memo from Associate Planner Wyss and a recent draft of the City Council meeting tentative agenda planning document • City Manager Prosser asked if City Council would like to hold a first Tuesday meeting for the Comprehensive Plan review. Councilor Wilson and Councilor Sherwood do not prefer holding an extra meeting on the first Tuesday. A compromise was settled on: The City Council will hold a first Tuesday meeting in December and February to see how this works. • Council members received a copy of a November 2, 2007, letter from the Central Business District Association, regarding Fanno Creek Park and the adjacent Plaza at Burnham Street. • Council members received a copy of the Agenda Item Summary for the Report on League of Oregon Cities Annual Conference; this agenda item was set over from the October 23, 2007, City Council meeting. The League of Oregon Cities conference is scheduled for further discussion later in the City Council business meeting (see Agenda Item No. 7) • Council President Sherwood noted that City Council members attending the National League of Cities conference will be able to tour the New Orleans area. • City Council members discussed the turnout anticipated for today's election. • Council Calendar: November 6 Tuesday Business Meeting - 6:30 p.m. - Town Hall 13 Tuesday Meeting Cancelled 20 Tuesday Workshop Meeting - 6:30 p.m. - Town Hall 27 Tuesday Business Meeting - 6:30 p.m. - Town Hall Study Session concluded at 7:22 p.m. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 2 1. BUSINESS MEETING 1.1 Council President Sherwood called the City Council and Local Contract Review Board meeting to order at 7:31:30 PM 1.2 Roll Call: Name Present Absent Mayor Dirksen ✓ Councilor President Sherwood ✓ Councilor Buehner ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items 7:32:33 P.M City Manager Prosser advised that the City received several contacts in the past week about the rules at the new skate park. The City Council reviewed the rules earlier tonight. He said the comments have been focused entirely on Rule No. 3, which states, "By entering and remaining in the skate park, you voluntarily give consent to have any backpack, bag, or other container searched by Tigard police." This rule was a precautionary one but after checking the Police Chief, there has only been one user of the park who was requested to have his bag searched. The City understands there is concern and controversy regarding this rule; therefore, tonight the City Council asked staff to pull that rule. Staff will investigate and discuss the rule further with the City Attorney; the results of the investigation will be brought back to the City Council. Effective immediately, Rule No. 3, is no longer in existence. Tomorrow, staff will contact members of the media to advise of this decision. 7:34:03 PM 2. CITIZEN COMMUNICATION • Tigard High School Student Envoy Megan Foltz presented the highlights of student activities. A copy of her report is on file in the City Recorder's office. • No citizens signed up on the "Citizen Coininunication" sign-up sheet. • City Manager Prosser reported on follow-up to the October 30, 2007, Fifth Tuesday meeting: Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 3 ■ There was a citizen concern noted about the on-street parking in front of the Chamber of Commerce building on Main Street relating to a height restriction. Enforcement would be the only option for this situation, enforcement is usually provided on a complaint basis; the Police Department will be made aware of the issue. ■ There was a citizen concern about "shoddy work and progress" between the railroad tracks and Commercial Street. The City is replacing water lines in advance of the crossing being reconstructed as part of the commuter rail project. City Manager Prosser noted this is an inconvenience now, but the situation will be better once all the construction is completed. ■ There was a citizen concern about a utility cut that had sunk on Tigard Street near Cornell Place. The City Inspector has looked at the cut; there is a slightly sunken utility trench, but it is not deep enough to justify a patch by itself. Staff is looking at adding Tigard Street to the resurfacing program. ■ There was a citizen concern about a manhole on Tigard Street saying it was lower than the pavement level. Staff located one manhole that is slightly depressed (about one-inch low); unfortunately, this cannot be fixed easily because risers are two inches, this would create the opposite problem causing a "bump." ■ There was a citizen request for consideration of a traffic light or a three-way stop at Tigard/Main Street. This is something the City is interested in and has been looking at for some time. With the location of the rail tracks on Main Street and with the Commuter Rail project coming in, this would create a problem because of the potential for traffic back ups over the rails. TriMet is considering signals for the entrance and exit to the commuter rail parking lot; so, while the City is monitoring the possibility of traffic control at this location, it will not be resolved quickly. ■ There was a citizen concern about the condition of Burnham Street. City Manager Prosser acknowledged the street is in "terrible condition." Burnham has deteriorated; however, the City made a conscious decision not to do an overlay since the plan is to fully construct the street. Staff hopes the project will begin in the summer of 2008. The City does not want to spend the money to lay down a layer of asphalt only to dig it up six months later. ■ There was a citizen concern that for the previous Fifth Tuesday Council meeting, which was held about six months ago, that street lights, which were reported not working were fined just last week. City Manager Prosser reported that staff advised PGE of the streetlight problem immediately after the previous Fifth Tuesday. The lights were replaced within a couple of weeks. ■ There was a citizen who asked when the City was going to begin enforcing the setbacks for temporary structures. Information has gone out with all the water bills and information was released to the press regarding problems with temporary structures. Staff plans to begin an enforcement action on January 1, 2008. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 4 ■ There was a citizen concern about dog walkers who were not picking up after their dogs in the neighborhood near the Summerfield golf course. Public Works Department staff will contact the grounds maintenance staff of the golf course and offer our assistance. City Manager Prosser said, "For those of you who are listening, `Common courtesy folks. Please pick up after your pooch."' ■ There was a citizen who asked whether the City maintains a snow route snap and to publish it on our website. We do have a snow route map and it is posted on the website. However, staff is also talking about publishing it in the Cityscape. This route is where our priority areas are for snow removal and lets people know easier ways to travel during snow events. • There were comments regarding cut-through traffic in Summerfield. This is an enforcement issue and the Police Department has been notified and will be placed in the "queue" for responding to traffic complaints. This will also be brought to the officers' attention to be watchful when on patrol. ■ There was a question about the City's policy on private streets. We are now going through an update of the City's Comprehensive Plan, and this is a "perfect time" to review this policy. ■ There was a citizen concern about Police enforcement of "no parking" areas on private streets. The Police cannot enforce parking regulations on private streets because it is private property. This is an issue that needs to be referred to a homeowners' association. When staff gets specific complaints relating to private streets, the staff contacts homeowners' associations. ■ There was a suggestion about having an event similar to the City of Bandon's, "Bounty of Bandon" festival that features food that is harvested in or near the city. Councilor Woodruff suggested this might be incorporated into the Tigard Family Fest and City Manager Prosser said this could be added into the planning for this event. ■ There were several code enforcement issues: dangerous intersections, vegetation, and garage sale signs. City Manager Prosser noted that the City has one Code Enforcement Officer. Traditionally, the City's code enforcement efforts have been complaint driven. Additional Code Enforcement staffing could be placed before the City Council prior to the budget process if the City Council would like to pursue a more proactive approach. ■ There was a comment about the Skate Park and a concern that the BMX bikes are not compatible with the skateboards in the park. The park was designed for skateboards, bikes, and inline skates. All three of these are being used in the park; this will be something that users of the park will need to be aware of and to approach each other with courtesy. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 5 Councilor Woodruff thanked the people who attend the Fifth Tuesday meetings. This is an open meeting and the topics are varied. 7:48:31 PM Council President Sherwood reviewed the Consent Agenda: 3. CONSENT AGENDA: 3.1 Receive and File: a. Council Calendar b. Tentative Agenda 3.2.a Local Contract Review Board - Award a Construction Contract for Remodeling of the Senior Center 3.2.b Local Contract Review Board - Award Contract for Community Development Permit Tracking System Motion by Councilor Wilson, seconded by Councilor Buchner to approve the Consent Agenda. The motion was approved by a unanimous vote of Council present. Councilor Buchner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Woodruff Yes 7:49:36 PM 4. THIRD QUARTER COUNCIL GOAL UPDATE City Manager Prosser presented the staff report. A summary of the progress on goals is on file in the City Recorder's office. 7:57:59 PM Recess City Council Meeting (Motion by Council) Motion by Councilor Woodruff, seconded by Councilor Buchner, to recess the City Council meeting. The motion was approved by a unanimous vote of Council present. Councilor Buchner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Woodruff Yes Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 6 Convene City Center Development Agency (CCDA) Meeting 7:58:19 PM • Call to Order: Vice Chair Sherwood called the meeting to order. • Roll Call: Chair and Board Members of City Center Development Agency: Naive Present Absent Chair Dirksen ✓ Director Buchner ✓ Vice Chair Sherwood ✓ Director Wilson ✓ Director Woodruff ✓ City Manager Prosser explained to the viewing audience that the Mayor and City Council members also serve as the City Center Development Agency for the Downtown Urban Renewal District. The City Center Development Agency is a separate governing body from the City Council. 5. CONSULTANT PRESENTATION OF DOWNTOWN DEVELOPMENT STRATEGY REPORT a. Associate Planner Farrelly presented the staff report: • Associate Planner Farrelly introduced two members of the Leland Consulting Group: Chris Zahas and Dave Leland. • Associate Planner Farrelly reviewed the history of the project, which is also outlined in the staff report on file in the City Recorder's office. • Associate Planner Farrelly advised that the staff recommendation is to accept the report and forward it the City Center Advisory Commission for study and consideration. b. Chris Zahas reviewed a presentation; a copy is on file in the City Recorder's office. 8:22:24 PM Mr. Zahas, in concluding statements, advised that the City Center Development Agency should focus on getting two or three catalyst projects underway. Some of the public investments being planned represent catalyst projects. It might be time to find a way to facilitate a housing/real estate development. He said to focus on the human infrastructure of downtown: the private organizations, property owners, and citizens. Mr. Zahas recommended that a marketing plan be implemented. He said the momentum needs to be sustained over time. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 7 C. CCDA Discussion: • Board Member Wilson noted appreciation for the consultants' work and said he thought the report was great. He was pleased that the consultants' saw the potential in the downtown as well as with the "to do list" for the City Center Development Agency. Some of the items are already underway. It is helpful to have a roadmap. Board Member Wilson noted he had some questions: • Parking - as we begin development we will need to have too much parking for development as it goes in, structured parking is too expensive. He asked the consultants if they thought constraining parking somewhat would be acceptable idea. Mr. Zahas advised that there are precedents in places such as Portland where it is all right to have fewer spaces per apartment unit than in other places. In some Portland areas apartments have no parking requirements. For the most part the Plan calls for new development to be residential with onsite parking so there will be there no new on-street demand for parking. With regard to Main Street, they are not envisioning a higher scale of development than what is already there. The market will define how much the parking can be constrained. There are some attributes in the downtown that lend itself well to hiding the parking. The Park and Ride will be there for the commuter rail, tucked away off of Main Street and behind Burnham Street. Additional parking could be made available along the back edge of Highway 99W. Parking management will include looking for creative ways to hide it with good signage so the parking is easy to find. Board Member Wilson noted he is involved in a project for his private business where parking is not required and, in fact, they are not providing any. There is ground floor retail and housing above. • Mr. Leland said that sometimes it is possible to "over park" an area and create a sense of emptiness. There is a certain desirable tension when it appears an area is busy. Also, there are usually management solutions. One of the first things they recommend is to find areas for employees to park other than in front of the store where they are employed. He said turnover in parking is needed. There will come a time when the land values might justify structured parking; however, it is not imminent. 8:29:22 PM • Board Member Wilson asked about the post office. He said he thought it was a good call to keep the post office in the downtown. Board Member Wilson said the retail portions of the post office are helpful, but the distribution portions are not. Mr. Zahas agreed the distribution operation is Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 8 a challenge; however, he did not know whether they could separate so there was only a retail service center at the post office downtown. The post office has a bad history of leaving downtown and moving to very auto- oriented suburban settings. This would be an area where some outreach would be important. He suggested talking with the post master. There might be some options. Mr. Zahas said he would think the City would rather have the problem with the trucks than to lose the whole thing. Mr. Leland cominented on past efforts by Congressman Blumenauer who had been working with Postal Service at the national level trying to affect policy so that post offices would be good partners on Main Street. He said he has not followed that issue for a couple of years but it might be worthwhile to have a conversation with Blumenauer's office to determine what options might be available. Ideally, you would keep the retail component and remove the trucking. City Manager Prosser said that one of the challenges that Tigard has is that we do not have our own post office. This is a branch of the Portland post office. He asked Mr. Leland if he has encountered similar situations where there is no local post master. City Manager Prosser said he did not know what authority a branch manager would have as opposed to a post master. Mr. Leland said he thought Forest Grove had this same situation and it might be worth checking with the City Manager. Board Member Woodruff said it might be time once again to look at the issue to request a Tigard post office. 8:33:01 PM • Board Member Woodruff advised he appreciated Mr. Zahas' presentation noting that he liked how the report was laid out - it's readable, has tangible suggestions with specific actions listed. He said he would hope to "zero in" some on organizational issues; having individuals dedicated to work with the downtown business owners. He noted the importance of getting the business owners invested and involved and this calls for more of an investment on our part to gather this kind of coalition and stakeholders. 8:34:34 PM • Mr. Leland said his company has been involved in more than 80 downtowns across America representing a lot of years of experience in helping downtowns revitalize. This venture must be treated like a business; it is an extremely complex, competitive business. A City will be competing for retail stores, housing investment, employment centers and other types of capital investment that could locate in other places. A lot of people consider development the construction, but that is not the hard part of development - it's all the things that happen before the contractors ever arrive on the property. The predevelopment is very challenging, which is the stage that Tigard is in right now. Mr. Leland spoke about "right timing" Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 9 in terms of the unified leadership as is present on the City Council now - it's very important. These things do not happen without good leadership. There is also right tinning in the market place. The conditions seem to be there for Tigard. He thinks the time is here for Tigard's downtown. He noted the downtown has a lot of fractured ownerships; it's hard to do assembly when there are multiple owners. Mr. Leland said he thinks the study and strategy are timely. 8:37:29 PM Board Member Buehner advised she served on the City Center Advisory Commission before she was elected to the City Council. She reported on efforts to outreach to the downtown property owners. There are a large number of absentee landlords who own small parcels and have never responded to the efforts to reach them to get involved. She asked for suggestions to engage these people. Mr. Leland said the bottom line would be to show these people how they would make money. If they are absentee, they are likely emotionally detached. This is not a unique situation and is a problem in virtually every downtown - "How do you engage the absentee owners who see it strictly as an investment and they may be getting low rents off of it today. And so, the key is how we can show them how to make a greater return by improving their store front, or improving their space, or getting a stronger tenant when that tenant leaves. Fortunately or unfortunately, it's really all about money for many. There is always a certain number that have passion about the community they live in and they are willing to make certain commitments in their property." Board Member Buehner said she was concerned about this particular group of owners being a blockage to being able to move forward. Mr. Leland said they might be able to be bought out and the land assembled for a larger investment. This is another way that those properties get recycled. Retail is such a visible part of downtown. Oregon is one of the most under-retailed states in the nation. In fact, the Portland region (next to downtown Manhattan) has the lowest retail sale square footage per capita of any city in the country. We are at about 14-15 square feet per capita, where nationally it is 22-23 square feet. Part of the reason for this is that we do not have a sales tax so the local municipalities are not inclined to "over retail" their land use. There are investment opportunities for retail if the public policy for downtown promotes centers and you overcome the land assembly issues. 8:41:48 PM Mr. Zahas added that strengthening the private downtown organization could help play a role so that it is not the City trying to approach the Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 10 business owners or those who might be cautious or skeptical about City communications. A peer approach might be more productive. 8:42:32 PM Board Member Woodruff said the idea that "this is a business" needs to be stated over and over again. He agreed that in many cases it will come down to the dollars and cents. We have to find ways to make it worth people's while to participate. This is a new area for us to take an active role. Mr. Leland said that another technique is to leverage public investment. Nationally, there is about one public dollar for every four to five private dollars. He spoke about creating value through a public/private negotiation. 8:44:28 PM • Board Member Wilson referred to areas that would be good for a mid-scale level of retail. He asked about areas that are more visible from Highway 217 and whether there would be potential for larger, intense retail stores. Mr. Zahas said he heard from interviews with developers that there is a large, growing pool of retailers that are beginning to look outside of the traditional malls and shopping centers to locate. This is partially because of high lease prices and the traffic congestion. Shoppers want to patronize businesses closer to home. He noted that there are employment uses within the area near 217 that exist now; however, growth in time might make sense here and for the area towards the Library. 8:47:08 PM • Council President Sherwood noted her appreciation of the report and the blueprint for the steps that need to be taken. • Mr. Leland said that if no significant change can be effected immediately, "...you can creep up on it by building around it and bringing in housing. There's nothing like housing to help drive retail sales; it's really significant." If there is resistance, the housing developments could create an economic incentive for sale or redevelopment. • Board Member Woodruff noted a lot of things were listed in the report as high priority to be done immediately. A number of these things will cost money. He asked Mr. Leland where he would spend the first one-half million dollars. Mr. Leland said he would like to think about this and respond in writing; this question is so important - it will take money to make this happen - and rather than just "shoot from the hip," he would like to think about it. "Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 11 d. Council Action 8:50:28 PM Motion by Board Member Buchner, seconded by Board Member Wilson, to accept the report and forward it to the City Center Advisory Commission for review and implementation into the ongoing downtown implementation strategy. The motion was approved by a unanimous vote of Council present. Board Member Buchner Yes Board Member Wilson Yes Vice Chair Sherwood Yes Board Member Woodruff Yes 8:51:36 PM 6. PREVIEW CONCEPT DESIGNS FOR FANNO CREEK PARK AND DOWNTOWN PLAZA Senior Planner Nachbar presented the staff report. He advised that Mike Zilas of Walker Macy was presented to review the concept designs for Fanno Creek Park and the downtown plaza. Also present was Kendra Smith of Clean Water Services who is available for questions regarding parking design issues. Senior Planner Nachbar gave background on this eight-month process to develop a Master Plan, scheduled to end in December. The Steering Committee and City Center Advisory Commission will review again and in two weeks the City Council will be asked to review a refinement of the options and make a selection of one of the options to eventually get adopted within the Master Plan. The Master Plan will guide the design and construction of the plaza and the park. Every attempt has been made to assure that the Master Plan will be buildable; it is important to think about the adoption of the plan in terms that the City can realistically undertake. As part of Walker Macy's work, they will prepare cost estimates for elements of the park and plaza. The Council, as the City Center Development Agency, will have an opportunity to review and determine what should be adopted within the Master Plan. Senior Planner Nachbar advised that the presentation tonight will present design choices, how the plaza is coming along, and what the committees have expressed. No decision is requested tonight. Senior Planner Nachbar recapped the activity that preceded tonight's meeting. Walker Macy developed three concept designs for the Upland Park & Plaza and one basic design for Fanno Creek Park. He reviewed the meetings of the Steering Committee, City Center Advisory Commission, and the community outreach. He referred to a letter received today from the Tigard Central Business District Association dated November 2, 2007; a copy of the letter is on file in "Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 12 I' the City Recorder's office. The comments contained in this letter will be discussed at upcoming meetings. A copy of the presentation from Mr. Zilas is on file in the City Recorder's office. The presentation included the alternatives studied in the park, the alternatives for the plaza and upland park area, and a preliminary look at the redevelopment potential adjacent to the upland park and plaza. 9:21:05 PM After looking at illustrations of alternative concept designs, Mr. Zilas reviewed redevelopment potential ideas. He referred to vibrant, inixed-use areas, the need for connectivity between the uses, and creating a variety of densities and mixtures of rooftops to support the retail. The key is the connection of pedestrians to the uses through the City - this starts with streets and moves to sidewalks, pathways and plazas. 9:22:11 PM Parking is an element that will need to be discussed as redevelopment occurs. The cost of structured parking will be prohibitive in the early phases, so parking will be accommodated by surface parking. At this time, there is a market for apartments but not for condominiums (but there might be a market for condos in the future). Mr. Zilas reviewed the assumptions: • The size of buildings would relate to what exists today. • Surface parking to be provided in the early phases. • General ratios of size of buildings In an early phase, some of the first redevelopment sites could be adjacent to the Plaza. In talking to the landowners, they are interested to discuss potential. Mr. Zilas reviewed some possible paths for redevelopment. 9:25:22 PM Board Member Wilson concurred with comments that favor Scheme 1. This scheme does what we need it to do - it opens up to Main Street and also has a strong emphasis into the heart of the park, pointing towards Fanno Creek. He noted he was a little concerned with the focal point of the view. Now, people do not feel safe walking through this area and noted that with the Healthy Streams Program we have planted thousands of trees; much of the formerly open grass space is being filled in. Board Member Wilson was concerned that we are creating a safety problem or a situation where you cannot see the creek because it is walled off with vegetation. He said historically, he imagines that the Fanno Creek basin was a mixture of woodlands, wetlands, and prairies with beaver darns and ponds. He asked if it was possible to recreate this condition here recognizing the stream is channelized and difficult to deal with but, if done, there could be dramatic vistas. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 13 9:29:02 PM Kendra Smith of Clean Water Services responded to Board Member Wilson's questions and comments. She said the objective of the habitat area design is to create a "habitat mosaic," where there is diversity in plant material to create vistas. She said that, as an ecologist, when she visited this park has noticed there has been a lot of vegetation planted - with good intentions - but it does not flow and does not necessarily match plant communities that are historic to the area. One of the things that will be done as we move through upgrades to the park is to go through and thin some areas, and adjust the plant material. When the park is finished, this will feel like a more pristine environment. There will be zones where there'll be open meadow fields, ponds that replicate remnant beaver ponds, grasslands, and areas of shrubs and trees. The idea is to incorporate these elements in a way that is safe. Now the park is cluttered and efforts will focus on bringing consistency and calmness to the park. Ms. Smith said she thinks these activities can be easily incorporated into the design, and as we move through the process with the viewing overlook area, we will look at how to create vistas around the creek. Plants will be needed along the banks of the creek for shade and bank stability, but away from the banks, zones can be left open. 9:31:28 PM Vice Chair Sherwood asked if people will be able have access to the creek? Ms. Smith said that "we could go either way." She referred to a recent inquiry about creating an urban fishery on Fanno Creek; there is a desire to reconnect urban children to the urban creek system and this could easily be accommodated in this park. Vice Chair Sherwood said people will be more likely to want to preserve the creek if they can "see and touch it." Ms. Smith agreed this is definitely a component that could be integrated into the final design. 9:32:36 PM Board Member Woodruff noted he could support any of the schemes, which are better than anything we have now. He also said he likes the idea of the Farmer's Market in this area. He said we have put so much attention on being next to the creek, we want to make sure it is a desirable place. He questioned whether the berm for the overlook would make it difficult for views from other locations. He concluded with the notation that he thought Scenario 1 would work well; he has heard from a number of people who want to have a water feature of some kind. Some people have commented they would rather see a dramatic fountain rather than the interactive fountains that are perceived to be for children to play in. 9:34:22 PM Board Member Buchner said she attended one of the open houses. She noted she grew up living along the Fanno Creek when it was still in native condition. She remembered that one side of the creek was wooded and sloped and the other side was an open meadow. She said there were beaver dams; however, she never saw any fish in the creek. The creek never flowed very effectively because of beaver dams. Board Member Buchner said her primary concern is for access. She acknowledged the interest to preserve wildlife habitat but if this is also to be an amenity for the City, she would like Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 14 to see it be user friendly for the citizens so they might be more inclined to support spending funds on this project. 9:36:13 PM Ms. Smith asked if Board Member Buehner would like to see stepping stones to the water's edge. She said that in the area around Ash Street, the ponds and wetlands have been designed with a seven-foot drop to the creek where there will be a secondary channel. This would be a zone where "...kids could skip along and get down to the creek as well as where the bridge crosses that is probably the most logical place to incorporate those elements. We could make it more formal and actually look at some kind of stone wall that steps down within the vicinity of the bridge. You have to let us know if you want that sort of thing. Right now, it's relatively informal, but we could certainly look at doing more of that. We were going to talk with the Oregon Department of Fish and Wildlife to see what they were looking for. Because at that Ash Creek crossing, we saw some cutthroat trout; we know there are native cutthroat in the system..." There could be opportunities to provide an urban fishing and exploration experience along the creek. However, we also need to recognize that this is an urban creek and it does have higher bacteria levels than you would typically find in "regular water." It will require striking a balance. The water quality in Fanno Creek has unproved over the years, but is "certainly not clean by any means." 9:38:32 PM Board Member Buehner said she is aware of need for the balance. She commented on walkways, such as those at Yellowstone, through sensitive areas that do not impact the habitat and yet people have the opportunity to view. Is this something we could create? Ms. Smith said, "...absolutely, we actually had a meeting about that earlier today." The section of the loop trail that currently floods frequently and is a maintenance problem is an area where CWS was looking at creating an expansion of the wetland habitat as well as setting it up so there would be a boardwalk and when you look to one side, you would be viewing nice wetland features and Fanno Creek would be on the other side. Ms. Smith said they are trying to sort out how to "put that in there" recognizing that boardwalks are expensive and need to maintained, but then also managing so people would not get injured. 9:39:59 PM Mr. Zilas said most of the bridges would likely be relocated and constructed to allow a better view of the creek. 9:40:35 PM Ms. Smith said that if all goes well, CWS would like to do the creek construction next surruncr as a kick-off to this broader vision so we can get the project in and looking good as Tigard launches its urban renewal strategies. 9:41:07 PM Vice Chair Sherwood thanked Ms. Smith for her work. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 15 Board Member Wilson said he likes the light column idea; however, he was uncertain about a cafe because sometimes these are difficult to keep in operation. He likes the idea of a high-end shelter such as the one at Millennium Plaza for special events that could include catering. He said the "berm idea" is not a great one; "let's keep the natural topography as much as we can." Mr. Zilas said Walker Macy will be developing perspectives and drawings, which will be forwarded to the City Council starting next week. Vice Chair Sherwood noted the City received a letter from the Downtown Business Association where the question was asked if this was going to be an ultra-modern design. She said a "more traditional type of look in the downtown" is preferred. She asked about why the drawings were "ultra modern." Mr. Zilas said the buildings shown in the drawings were "just examples." Part of the project will be to come up with design guidelines to provide direction on what the structures will look like. The guidelines are under development and no decisions have been made. This will be brought to the City Council for consideration. Mr. Zilas said the word "traditional" generally refers to the materials that you would use (furniture, benches, etc.); this has not been shown in detail, but the intent is to follow through with traditional elements as suggested. Board Member Wilson noted two versions of the storm water creek were shown. One version was "super linear" and one was "super curvy." He said he would advocate for something in between. Mr. Zilas said he was in complete agreement. Board Member Wilson said the creek is "so natural" and it would be nice to have something "...little bit designed, a little bit hard-edged, but not necessarily a straight line ...we want to be careful that it doesn't become a barrier as we do not know what will be around this area in the future ...it would be nice if there were some linkages." Mr. Zilas said that is exactly what they will be doing: softening the curve ...it will be a nice contrast to the Plaza. 9:46:0313M Board Member Buehner said she had been expecting a much bigger overlook, which would be out over the creek with room for tables and where people could sit. This would be safe because it would be next to Main Street. She noted the benefit of having open air, covered structures in our rainy climate and would like for this to be looked at as a feature. 9:47:52 PM Senior Planner Nachbar said the plan will be brought back to the City Council on a more refined design. At that time the Council will be asked for direction on the concept design for the park and plaza. The adoption of the Master Plan is scheduled for December 18. Other details will become part of the plan that will also provide design direction. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 16 The next public open house is scheduled for November 17. At that time the public will see a refined design with new perspective drawings and the comments received from Council tonight incorporated. Senior Planner Nachbar, in response to a comment from Board Member Woodruff about keeping the property owners informed, said "...we have made a more concerted effort to get everybody at the table this time and we were successful. The feeling I think that pervaded was interest, a little bit of perhaps - skepticism about what is really possible ...is there going be the budget to carry out these projects. But, they are all at the table and they are all talking with us. We are encouraged by that." 9:50:42 PM Motion by Board Member Buehner, seconded by Board Member Woodruff, to adjourn the City Center Development Agency meeting. The motion was approved by a unanimous vote of City Center Development Agency board members present. Board Member Buehner Yes Board Member Wilson Yes Vice Chair Sherwood Yes Board Member Woodruff Yes 9:50:52 PM Council President Sherwood reconvened the City Council meeting. 7. REPORT ON LEAGUE OF OREGON CITIES ANNUAL CONFERENCE City Manager Prosser introduced this topic noting the City Council attended the League of Oregon Cities conference last September. The City Manager and Council reported on the presentations and activities at the conference: • Transportation is a concern for communities throughout the state. • Many cities are doing similar projects as Tigard, such as downtown revitalization and securing long-term water resources. Senator Wyden was at the Conference and made the commitment to work for support for cities from the federal government. • Seminars offered on public/private partnership. Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 17 Lisa Olson, a citizen living in the Tigard area also attended the League of Oregon Cities conference as a private citizen. She arranged for the Council a tour of Bend's downtown. She reviewed a slide presentation showing highlights of the tour; a copy is on file in the City Recorder's office. 10:17:15 PM • ADJOURNMENT Motion by Councilor Woodruff, seconded by Councilor Buehner, to adjourn. The motion was approved by a unanimous vote of Council present. Councilor Buchner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes Catherine Wheatley, City Recd er Attest: e , May , City of Tigar Date: / ' -I d g I:\ADM\Cathy\CCM\2007\071106 Rinal.doc Tigard City Council/Local Contract Review Board and City Center Development Agency Meeting Minutes November 6, 2007 Page 18 MEMORANDUM; ~r To: Tom Coffee ,,~D From: Darren Wyss RE: Comp Plan Update - Tentative Schedule Date: October 31, 2007 November 2007 20 Workshop - Goal 11 Public Facilities and Services (CPA2007-00004) 27 Public Hearing - Goals 6.8. and 13 (CPA2007-00001 continued from October 23~ December 2007 11 Public Hearing - Goal 7: Hazards (CPA2007-00002) and Goal 11: Public Facilities and Services (CPA2007-00004.) 18 Workshop - Goal 1: Citizen Involvement (CPA2007-00005) Tanuary 2008 15 Workshop - Goals 9: Economy and 10: Housing (CPA2007-00006) February 2008 Public Hearing - Goal 1: Citizen Involvement (CPA2007-00005), Goals 9: Economy and 10• Housing (CPA2007-00006) March 2008 Workshop - Trees (a section of Goal 2) April 2008 Workshop - Goal 5: Natural Resources and Goal 14: Urbanization Public Hearing - Trees (a section of Goal 2) May 2008 Public Hearing - Goal 5: Natural Resources and Goal 14: Urbanization Workshop - Goal 2: Land Use une 2008 Public Hearing - Goal 2: Land Use **Update of Goal 12: Transportation goals, policies, and recommended action measures will coincide with the update of the TSP and lag behind. However, some specific Goal 12 amendments, such as the recommendations of the Tigard 99W Improvement and Management Plan, may proceed in order to adopt in a timely manner.** Tigard High Leadership 9000 SW Durham Road - Tigard - Oregon- 97224 (503) 431-5518 - FAX (503) 431-5410 http://ths.ttsd.kl2.or.us/leadership/home.html City Council Student Report: November 6, 2007 -60'A08 "Cha//enging ttie Student Envoy: Megan Foltz Impossib/en I. Academics Activities a. Academic Awards Night was Wednesday, October 2e. Dire ctor: There were 72 recipients total. Judy Edtl II. Athletics President: a. The Girls Soccer team won the Pacific Conference with a rlNegan Foltz win over Newberg and has a playoff game tonight. ice President: b. After placing 1st at districts, the Girls Cross Country team Amanda placed 11"' at state on Saturday, November 3`d. Ryan jSa~deepane Humphrey qualified for state on the boys team. c. Girls Water Polo defeated West Albany in the playoffs at Activities: Corvallis on Friday. °Alexa Kanbergs d. Volleyball made it to the playoffs, but unfortunately lost secretary: > in the first round against Benson. Heather Lloyd III. Arts a. The Color Guard placed 1st in the preliminaries and 6t' Treasurer: overall at their PCI competition. Michelle Chesney b. Theater department put on the musical Grease. ,Human` Relations: c. Tig~erettes have a competition on Saturday, Nvember ° lire Burnett ; 10 at Clackamas and Saturday, November 17th at David Douglas. ~ Assemblies: Kaitlyn Lange IV. Activities Spirit: a. Halloween Rooms were last Wednesday and there was a Libby Brattier great turnout. We were able to collect a barrel of food Publicity: for the St. Vincent de Paul food bank. Lizzie Parker b. Tualatin beat Tigard in the canned food drive that _ occurred during the football game. 1,008 cans were Tech Coordinator: collected total. ,Zane Rogers d. The Veteran's Assembly and Social are on Thursday, Executive Co uncil November 8t'. Delegate: e. The canned food drive will be November 13"'-21st. Pori Di Ila Cruz Leadership students will be in the community collecting food on Saturday, November 17"'. council mail councilman Re: Fwd Fifth Tuesda Action Items 10-30-07 From: Craig Prosser To: Gus Duenas Date: Wed, Oct 31, 2007 4:33 PM Subject: Re: Fwd: Fifth Tuesday Action Items 10-30-07 Thanks, Gus. I appreciate the correction, and I will definitely pass this on to Mr. Schneider. Gus Duenas 10/31/2007 4:13:56 PM Regarding item No. 7, the streetlights were fixed shortly after the complaint was made. PGE assigned one of their crews to come by late in the evening to look at the entire downtown. He noted and fixed one of the lights out along Commercial Street, I believe, but the rest of the lights were all on at that time. If you recall, the problem at the time was that daylight extended till past 10:00 p.m., which made it difficult to tell if any of the lights were out. That should not be a problem now, especially after daylight savings time ends. PGE promised that they would periodically check the downtown to see if any lights were out and fix them as they find them. If there are any specific lights out, I'll be happy to bring it to their attention. Agustin P. Duenas, P.E. City Engineer City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 Phone: (503) 718-2470 Fax: (503) 624-0752 gus@tigard-or.gov Tom Coffee 10/31 3:47 PM FYI and response where appropriate Tom Coffee Community Development Director City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 503-718-2443 tomc(cb-tigard-or.gov Craig Prosser 10/31 3:42 PM At last night's Fifth Tuesday meeting, Mr. Charles Schneider appeared with several concerns about downtown. I just spoke with him on the phone and got the following issues. We need to check these out, and I promised to get back to him soon. 1. Tom/Bill - Mr. Schneider is concerned about the on-street parking in front of the Chamber of Commerce building. Apparently we have a height restriction on vehicles parking there, but he says it is routinely ignored, with the result that it is very difficult for cars attempting to turn off of Tigard onto Main to see traffic approaching from the direction of the railroad tracks. Is this a posting issue or an enforcement issue? 2. Tom - Mr. Schneider is very concerned about shoddy work in progress between the railroad tracks and Commercial. Apparently one side of Main has been improved and is great, but the work on the other side is delayed and the street has been left in terrible condition. (I will go down tomorrow after the Halloween trick or treaters leave downtown to see if I can see what his concerns are.) He is convinced that City crews are doing this work. I suggested that they might be Tri Met crews. In either case, we need to check this out to see if there is a problem and when it will be resolved. If the resolution is going to take awhile, we need to make sure that the travel lane is passable. .council mall councilmail - Re: Fwd Fifth Tuesday Action Items 10-30-07 Padill 3. Tom, Dennis - Mr. Schneider reported an apparent sunk utility cut on Tigard St. near Park Place or Cornell Place. We need to see if this can be repaired. 4. Tom, Dennis - Mr. Schneider is concerned about a manhole on Tigard that is lower than the pavement level. Can this manhole be raised? He did not give me an exact location. 5. Tom - Mr. Schneider would like to see a traffic light or three way stop at Tigard and Main. I explained the problem about causing back-ups across the railroad tracks, and he seemed to understand that (but he still wants the signs or traffic light.) I told him this is on our radar screen, but it will not be resolved quickly. He seemed okay with that. 6. Tom - Mr. Schneider is very concerned about the condition of Burnham. I explained that we expect to start the reconstruction next summer. He seemed okay with that. 7. Tom - Mr Schneider apparently complained last Fifth Tuesday about street lights being out in downtown. I remember there was a complaint, and Gus referred it to PGE. I don't know if Gus followed up. Mr. Schneider said the lights were fixed night before last. CC: council mail councilmail STUDY SESSION AGENDA TIGARD CITY COUNCIL BUSINESS MEETING November 6, 2007 13125 SW Hall Boulevard, Tigard, Oregon 6:30 PM • STUDY SESSION • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session under ORS 192.660 (2) (e) and (h)to discuss real property transactions and for consultation with legal counsel regarding pending litigation. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • Council Discussion Regarding City Attorney Rate Increase Request • ADMINISTRATIVE ITEMS • Discuss Comprehensive Plan Update - Schedule for City Council Meetings; attached is an October 31 2007 memo from Darren Wyss and a recent draft of the City Council meeting tentative agenda planning document. • Attached is a November 2, 2007, letter from the Central Business District Association, regarding Fanno Creek Park and the adjacent Plaza at Burnham Street. • Attached is the Agenda Item Summary for the Report on League of Oregon Cities Annual Conference; this was set over from the October 23, 2007, City Council meeting. o Council Calendar: November 6 Tuesday Business Meeting - 6:30 p.m. - Town Hall 13 Tuesday Meeting Cancelled 20 Tuesday Workshop Meeting - 6:30 p.m. - Town Hall 27 Tuesday Business Meeting - 6:30 p.m. - Town Hall Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. I:\ADM\Cathy\CCA SS - Pink Sheet\2007\071023ps.do. CITY MANAGER Citizen Communication Follow Up for the October 23, 2007, Meeting At the last City Council business meeting held on October 23, 2007, the following individuals testified during Citizen Communications to the City Council. ■ Hal Ballard, 15597 NW Athens Drive, Bethany, OR is the Director of the Washington County Bicycle Transportation Coalition. He introduced a cardboard cutout of a bike rider set up in the back of Town Hall. The Coalition will be putting up cardboard cutouts of bike riders up at intersections until October 31" to remind drivers that bicycle riders are sons, moms and people they just might know. They are also placing these cutout figures in building lobbies. He said they will be asking cities for financial support in the spring. Mayor Dirksen said budget process begins in the spring and people requesting funding need to go through a process soon. City Manager Prosser said the deadline for proposals from community groups who want to request funding need is around February 1 and it would be effective July 1, 2008. He offered free bike safety lessons to the Beaverton City Councilors and extended the same offer to the Tigard City Council. ■ John Frewing, 7110 SW Lola Lane, Tigard, OR - said he has been contacted by several neighbors of CPO 4M expressing concern about retaining a large sequoia tree along Burnham Road. They have told him the City is removing this tree and saving it would involve input from the City Arborist and Engineer. He asked that the Council direct the City Engineer to see if it can be done. City Manager Prosser pointed out that the tree in question is located in the middle of the proposed right-of-way for the Ash Avenue extension. He said it would be a challenge but the City is looking at alternatives. Mr. Frewing also noted that the Tigard Development Code requires, in several developments, restrictive covenants or deed restrictions be included to save larger trees. He is concerned about how this is being applied. He asked if this means existing trees prior to development, existing trees after development or existing trees when the covenant is signed? He said a photograph or a map of the site is needed to identify which trees. He said reference is made to trees greater than 12" in diameter and it is not clear where this measurement on the tree is taken. He said the language is too loose. He was concerned that it says a deed restriction may be removed if the tree dies or is removed as a hazardous tree. He asked if that means, if you are saving 20 trees and one dies, 19 trees are no longer protected. He said there needs to be some language clarification. Citizen Communications October 23, 2007 Page 1 The City Attorney responded that with respect to the loss of trees, there needed to be some language that says the covenant is not violated if a tree dies. He said as far as identifying the trees that will be protected, when a land use application is made, a tree inventory is done and becomes an exhibit. He said they would look at the language. Mr. Frewing said for city-owned projects there is no application process. He said he never got any notice about this tree. City Attorney Ramis said Tigard cannot build anything (whether they are reservoirs or skate parks) without going through the same process that others do. I:ladmtcathytccmtcitizen communication follow upt071023 oil com,doc Citizen Communications October 23, 2007 Page 2 i FIFTH TUESDAY MEETING - October 30, 2007 Tigard Water Building Council: Mayor Craig Dirksen Councilor Gretchen Buehner Councilor Sydney Slietwood Councilor Nick Wilson Councilor Tom Woodruff Facilitator: Stacie Yost Staff: Carol Krager Citizens: Thank Duong Bill Gerkin Charles Schneider John Frewing Marci Taylor Mark.Scl>leyer Dylan Taylor Gino Valenzias Dave Noles Dan Hunter The meeting started at 7:05 p.m. Citizen Facilitator Yost welcomed everyone to the meeting and described the Fifth Tuesday meeting process and the role of the facilitator. She said the agenda would be built from the items listed on the sign-in sheet. STREETS- Charles Schneider, 11195 SW Tigard Street, Tigard, OR, attended a preNTious Fifth Tuesday meeting and requested a traffic light on Main at Tigard Street. He said he did not get any response from the City and requested a response. Mayor Dirksen said traffic engineers direct where a signal can be located, depending on traffic flow and other criteria and it.is much more than a political decision. Mr. Schneider suggested that in the meantime, parking not be allowed in front of the Chamber of Commerce building. M.r. Schneider discussed the poor condition of Burnham Street and said the condition of Main Street is a disgrace to City Management. He asked why City crews aren't. filling in the ruts they made on Main Street in between the. tracks and Commercial Street. TVIr. Schneider said that it took 10 months for PGE to fix a street light downtown after he had mentioned it at a Fifth Tuesday meeting. Councilor Buchner said it had been reported to PGE immediately. Mayor Dirksen said City Manager Prosser would contact Mr. Schneider regarding his concerns. October 30, 2007 Fifth Tuesday Meeting STREETS CONTINUED - Bill Gerkin, 15885 SW Alderbrook Circle, Tigard, OR, said his neighborhood has experienced problems ever since the traffic light was installed on 98'x' and Durham Road. He said traffic from 98'x' Street cuts through Summerfield Drive and Alderbrook Drive to Durham because they can't make a left-hand turn onto Durham Road at 98°i due to cars stuck in the T-intersection. Because there is very little westbound traffic at Du ham and Alderbrook drivers cross over into the center lane on Durham and then squeeze into the right lane, heading east. He said between eight and 28 cars do this in a five-minute period when he walls his dog in the morning and 60% of the cars are speeding. Mayor Dirksen said this was an enforcement issue not only for the speeding, but for illegal center lane use. Mr. Gerkin presented a map showing the route these drivers are taring and requested more speed bumps or a reader board to encourage them to slow down. He said last year a Tigard High School student driver ahnost hit a Summerfield woman. NIL. Gerkin also noted that the left-hand turn lane on SW Hall and Commercial needs some dots in the paint or strips to better. marl: that lane and keep drivers waiting to make a left-hand turn out of the way of oncoming traffic. PICKING UP AFTER DOGS - Mr. Gerkin said someone was not cleaning up after their dog on a grassy strip at the north end of the Surunerfield Golf Course where there are no houses. He acknowledged that the City is putting emphasis on this issue but he asked if the City could put up some signs. Councilor Sherwood suggested taking a camera and filming the offender but he said he never, sees the dog, just the evidence. Marci Taylor, 9330 SW Julia Place, Tigard, OR,.suggested that the City put up a bag dispenser as well. STREETS/ SIDEWALKS - John crewing, 7110 SW Lola Lane, Tigard, OR, expressed his appreciation to Community Development Director Coffee and Long Range Associate Planner Roberts for sending correspondence to Washington County regarding the vacation of Birch Street. Mr. Frewing said this right of way is very suitable for a path. He asked what Tigard's policy on private streets is. He said he felt there is a proliferation of them and they create problems with fire and police access. He would like to hear from someone on this. He said he would like to see private streets discouraged. Councilor Wilson said he would like to see public streets at Washington Square. Mr. Schneider said he also had concerns about emergency vehicles having access on narrow private streets. Mayor Dirksen pointed out that the fire department gets a October 30, 2007 fifth Tuesday Meeting chance to review all developments and they sign off on them. Mr. Frewing said polide aren't enforcing. parking rules on private streets. Mr. Frewing asked where $200,000 that was originally in the 2007-08 budget for sidewalks went. Mayor Dirksen said it was used for Burnham Street and was changed in the Budget Committee meetings before the final budget document was adopted. Mr. Frewing asked if the City .could possibly squeeze some money out for. sidewalks in the current budget. Councilor Sherwood said that the Capital Investment Program information is available on-line. Councilor Woodruff said Mr. Frewing had a good point and sidewalks were needed, especially near Fowler Middle School, as one example. EMERGENCY ROUTES - IVII. Frewing said Eugene's public works department published an ice and snow route map in their newspaper. He asked what Tigard's priority streets were and whether the City has a plan for clearing roads in weather emergencies. He said it would be helpful with emergency preparedness. He encouraged Tigard to snake this information available to the public by publishing it in the Tigard Times. NEW FESTIVAL - Mr. Frewing said that the City of Bandon is planning a "Bounty of Bandon" festival to feature food harvested in or near their city and he thought Tigard could do this too. Councilor Woodruff brought up the Tigard Public Market but Mr. Frewing said some of those products are brought in from far away. He said it would be a nice idea for Tigard. to recognize. food grown in or around Tigard, and thereby encourage gardening and sustainability. Councilor Woodruff suggested combining this with Family Fest. CITIZEN LAND USE TRAINING - Mr. Frewing said the City of Portland is planning department is having-a public meeting for neighborhoods to learn how to interact with the City on development issues. He said they would learn where the flexibility is on the part of city staff and how to get Council and staff to hear neighborhood concerns. He said it was Tigard's responsibility to encourage neighborhoods to get their views expressed effectively. He said corning to a meeting at the later stages is not effective and that is sometimes the tune when people get involved. Councilor Wilson thought "Land Use 101" would be a good chapter for a citizen academy. Councilor Buehner noted that in the 1980's Portland had a full day of a cable access television that included 2 1/2-3 hours showing how to work through die land use process. It was done by citizens who made sure appropriate city staff and planners were available to answer questions. She said this might be something for the new neighborhood program to put together. October 30, 2007 Fifth Tuesday Meeting Councilor Wilson suggested a Fifth Tuesday type meeting for citizens and neighborhood organizations to ask City planners questions about zoning and development. Mi. Frewing suggested that staff would need their electronic databases available so this should be held somewhere like Town Hall so staff could access their computers. CODE ENFORCEMENT - David Noles, 10630 SW Park Street, Tigard, OR, asked when the City will start enforcing the setback code for structures in yards. He asked Council, "What is the plan?" Councilor Sherwood said they requested there be an education plan put in place first and that has been ongoing. IVIr. Noles said the education part of this issue may not have been that effective because he-has noticed new structures going up since die City began their education efforts. Mr. Noles suggested having a City inspection when every property is sold and recluire that all code issues are taken care of at that time.. Mayor Dirksen said Council had asked Community Development staff and legal counsel for input on that suggestion when Mr. Noles first brought it up at a prior meeting. It was determined not to be feasible. Mr. Schneider said he didn't like the system of requiring people reporting code violations to include their name and address on the City's form. Councilor Buelnner noted that Tigard has only one Code Enforcement Officer. She said if citizens w:uit more code enforcement they need to write letters and testify at budget time. saying they want this and are willing to spend more money on it. Mr. Noles said he is also concerned about dangerous intersections. He said the code regarding vegetation in the public right of way is not being enforced. He suggested that Code Enforcement Officer Darnell do a presentation to the police reminding them what the law is because they are out driving in the neighborhoods all the time and could note violations. Councilor Buehner said it would solve a lot of these problems if people would keep their shrubs and bushes trimmed. She mentioned that flyers on this are available in the Planning Department and suggested these be provided to neighborhood groups to hand out as needed. She suggested Mr. Noles get.a few of these brochures to use in his neighborhood. Mr. Noles asked if City meter readers or public works people could be on. the lookout for vegetation obscuring intersections and make reports to Code Enforcement. Councilor Sherwood said once the neighborhood websites are all set up these would be good places to put out dais information. October 30, 2007 Fifth Tuesday Meeting f Councilor Sherwood mentioned the former CAP wall: teams which walled through each Neighborhood in Tigard looking for things that were violations or needed to be fixed. She said it might be a good idea to bring them back. Mr. Frewing said last week in his neighborhood there were four City of Tigard employees, two City trucks and a chipper clearing brush along a wallavay and in soiree cases on private property. He said this should be the responsibility of the property owners. He asked how many City crews are doing this and how much is it costing? Council said they would check on this. GARAGE SALE SIGNS - Bill Gerldn, said he complained to Code Enforcement about garage sale signs and was encouraged to volunteer to remove them himself, which lie has been doing. He bad a few suggestions to further discourage their use: Require a permit for a garage sale sign Require that a phone number be printed on the sign Get some tape printed with, "THIS SIGN IS ILLEGAL" to post on the sign Mayor Dirksen said he appreciated Mr. Gerkin's volunteer work to get rid of these signs but he said he didn't think there needed to be new laws or requirements because the signs are illegal already. TEEN COMMENTS - Some teenagers were in attendance for a high school Senior Seininar assignment. Facilitator Yost asked if they had anything they wished to discuss. Councilor Buchner asked what their perception was about the Summerfield traffic problem discussed earlier. A high school student in the audience said he takes back roads through Summerfield in order to avoid delays on 99W and Durham on the way to school in die morning. He said he always observes the speed limit and thought that teenage drivers shouldn't be generalized because not all of them are bad drivers. Councilor Buchner asked the students what they thought of having the school resource officer do a presentation at the high school on being a safe and courteous driver in a residential area. They said it might help. A strident said there should be no bikes in the Skate Park because be thought it was dangerous to skateboarders. Mayor Dirksen said the park was designed for three types of wheels: skateboards, bikes and in-line skates. He said the situation is similar to how skiers and snowboarders need to learn to coexist. He noted that the Grand Opening of the Skate Parl: is at 4:30 on November 8, 2007. Facilitator Yost and the Council thanked everyone for corning. The meeting was adjourned at 8:30 p.m. t1ASmix/S:awl/rii~t(rouSay! (1110111 October 30, 2007 Fifth Tuesday Meeting 48 Received from Bill Gerldn at Fifth Tuesday, October 30, 2007 ~1r A 0C A I v~ nr. ; 111 I'ouuluila " ~ ~ C 1'oundinwuy ~ ; „ = ~r {tighland ~ o Ea ti ntcuS Ct. ddpr. ~ U Su~muaReld C,re'nlellTcrNCC Gcec 5~^n"efi d{. '_..rn 1~~ - CUmmNfclY _ Ah>•rlm~'nl! 1~ i9' ~ CIULLmse _ C6 Cslllee µyr ~ 'v t: p t e lu '4' Fey/}~ s oQ<<\ C/y~J ° b`'...'. d \J\ C7 Cerlury Uol: W. O 44~ 1a? G-uryOuiL'Irclr Grtnt',. d CL j ` \1' 1)1!IUTAFf RIB, - int7h Aee (z~ r~r council mail councilman Fifth Tuesday Action Items 10-30-07 Page 1 From: Craig Prosser To: Bill Dickinson; Dennis Koellermeier; Tom Coffee Date: Wed, Oct 31, 2007 3:42 PM Subject: Fifth Tuesday Action Items 10-30-07 At last night's Fifth Tuesday meeting, Mr. Charles Schneider appeared with several concerns about downtown. I just spoke with him on the phone and got the following issues. We need to check these out, and I promised to get back to him soon. 1. Tom/Bill - Mr. Schneider is concerned about the on-street parking in front of the Chamber of Commerce building. Apparently we have a height restriction on vehicles parking there, but he says it is routinely ignored, with the result that it is very difficult for cars attempting to turn off of Tigard onto Main to see traffic approaching from the direction of the railroad tracks. Is this a posting issue or an enforcement issue? 2. Tom - Mr. Schneider is very concerned about shoddy work in progress between the railroad tracks and Commercial. Apparently one side of Main has been improved and is great, but the work on the other side is delayed and the street has been left in terrible condition. (I will go down tomorrow after the Halloween trick or treaters leave downtown to see if I can see what his concerns are.) He is convinced that City crews are doing this work. I suggested that they might be Tri Met crews. In either case, we need to check this out to see if there is a problem and when it will be resolved. If the resolution is going to take awhile, we need to make sure that the travel lane is passable. 3. Tom, Dennis - Mr. Schneider reported an apparent sunk utility cut on Tigard St. near Park Place or Cornell Place. We need to see if this can be repaired. 4. Tom, Dennis - Mr. Schneider is concerned about a manhole on Tigard that is lower than the pavement level. Can this manhole be raised? He did not give me an exact location. 5. Tom - Mr. Schneider would like to see a traffic light or three way stop at Tigard and Main. I explained the problem about causing back-ups across the railroad tracks, and he seemed to understand that (but he still wants the signs or traffic light.) I told him this is on our radar screen, but it will not be resolved quickly. He seemed okay with that. 6. Tom - Mr. Schneider is very concerned about the condition of Burnham. I explained that we expect to start the reconstruction next summer. He seemed okay with that. 7. Tom - Mr Schneider apparently complained last Fifth Tuesday about street lights being out in downtown. I remember there was a complaint, and Gus referred it to PGE. I don't know if Gus followed up. Mr. Schneider said the lights were fixed night before last. CC: council mail councilmai I i Y+11 - ~@ Received from John Frewing at Fifth Tuesday, October 30, 2007 - - i. 1~ f ! F -mom-r 14 T1111 Ur4~ ] {t s3 T,~ - F 1 1~: a I _ ((,l " a l pia NMill \ t I (Lf 1 'w~ m{~~-r _ tL~ T!. ' 1 ° f t' 't 4 {k I airt» k i % i rfi i i• ..r~~ .~mn7l_ t f _i.. 7 . Y s CITY OFEl1GENE' o _m / z ice/Snow~Map ,letr . 1st Priority y i F a 3M-Priority , State°Highway Division t I ~ Lene County'Pubi{cNlarks " r ~ _t Please,,dut oufea id~save #his ad for in'formatiowduring w n er,now"and tce storms ; Dudng•.wintertstorms=slaet;,tieezing rain; or. SId"k4 are an;lmportan1 pail of Eugene's updates during winleratorms ar call Public ' Icy weathei-or when one Mch of snow or irenspdnatfon.system Prapery, gWners are. Works Maintenance at 682c46bg it ycu f more ecniimulates orl dtY&streets the Cltytot responsible for keening sldeyvalks In front of have questloes Eugene may puClntu effect the pm%416tia 61 their homes and businesses clearof Ice: ' t the emergency Ice/snmv ordinanae,(Eugene and snow (This rgap hasbeeq adopted by CoderS'677 to 5 B87)",The ordinance prahitijla Administrative Order 58' Q: effective " Public Works, parking;a(ong prtanty one too ,arid three Wiisn the patWrlg ban goes Into eftect~8ie:. Novedlberrl7 20oD This notice compllesr Maintenance streets u, lit the-hanis'lllted CityiWill notifyllecaPlsievlalo R- MT stations with Eugene Codes 68A adopted In 1990 Gil of-Eugene ' (KEVU N KEZIeTY K6§ TV 1< R TV requlririg putsication each Doiober,of the; y : Parked and stalled vahicies interfere with KVA'L-TV Meti Twcomcast 21) radio provisions of the ice/snow ori7lriance° i 8d0 Roosevelt snow rernavalbperatlons PiohiblitngParking, statloria (KDPM'FM KDl)K-FM; KEHK-EM, Including a map InBicabng pdadty routes, keeps`cdlical street systems open snd KEpG1FM KFLY FM, KKNU~FM, KCCC•,FM a'lis4or condidonsunder which a snow' . visit our, web t enables :emergendivehlclea;;tiusss andi - KMGE-f,M KNRG-FM K0DZ-FM emergencyekisle,alist ofihestations Www.eugene-i ireflic tdm~ve safely: The ordinance glves.lhe KPNW-'AM KRVM FM KSCR;~AM broadcasting icalenovr emergent ! City the authority Io,law vehiGe's'parked or , KUGN-AM KUJZ FM, KXDR A&M Information,,and notice of the Citys abigty. site ndetl along priority routes tQEL FM} aril+Tha Registet,,Gi and to+torv cars parked or stran'ded'm vlalatlon It ltV'-:a longsp'dodry route; llsieh`for' of ttieairdlnance;)=w i , ' G MEMORANDUM UM_DDD TO: Honorable Mayor & City Council Agenda Item No. 13 • ~tley~City For Agenda of November 6, 2007 FROM: Cathy Recorder RE: Three-Month Council Meeting Calendar DATE: October 19, 2007 Regularly scheduled Council meetings are marked with an asterisk November 6 Tuesday Council Business Meeting - 6:30 pm, Town Hall (The business meeting was moved to the first Tuesday of November to accommodate Council attendance at the National League of Cities Conference the following week.) 13 Tuesday Regular Meeting Date - Meeting Cancelled 20* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 27* Tuesday Council Business Meeting - 6:30 pm, Town Hall December 11* Tuesday Council Business Meeting - 6:30 pm, Town Hall 18* Tuesday Council Business Meeting - 6:30 pm, Town Hall December 25, 2007, City Council meeting is cancelled. January - 2008 8* Tuesday Council Business Meeting - 6:30 pm, Town Hall 15* Tuesday Council Workshop Meeting-'6:30 pm, Town Hall 22* Tuesday Council Business Meeting - 6:30 pm, Town Hall 29 Tuesday Fifth Tuesday Council Meeting - Tigard Water Building, 7-9 p.m. I:\ADM\City Council\3-month calendar forl1-06-07 cc mtg.doc Agenda Item No. j ,1, 6 Tigard City Council Tentative Agenda 2007 Meeting of 6 , P Meeting Date: November 6, 2007 Meeting Date: November 20, 2007 Meeting Date: November 27, 2007 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: October 23, 2007 Materials Due @ 5: November 6, 2007 Materials Due @ 5: November 13, 2007 1 1 Earlier Start for Business Meeting Study Session Workshop Agenda Study Session Executive Session re Real Property Transactions Joint Meeting with Park and Recreation Study Session is Cancelled Tonight. under ORS 192.660 (2) (e) - Dennis 15 min. Advisory Board - Dennis K./Dan P. - 30 min. Comprehensive Plan Update - Darren W. - 30 min. - Goal 11 - Public Facilities & Services Insurance Funding Options-Loreen M -PPT -30 Consent Agenda *CCDA-Selection of Preferred Design Option for Consent Agenda LCRB-Award Const. Contract for Sr. Center Fanno Creek Park & Downtown Plaza - Phil - 50 min Approve By-laws for the Committee for - Dennis K. 'This title may change or the item may move to Citizen Involvement - Duane R. - RES LCRB-Approve Permit Tracking System Upgrade another date.) Contract - Brian B. 99W Improvement & Mgmt. Plan and Final Report Business Meeting @ 6:30 p.m. Business Meeting & CAC Recommendations - Gus & Ron - 60 min. Chamber of Commerce Rep.- 10 min. THS Student Envoy - 10 min. Adopt Fanno Creek Park and DT Plaza Master 3rd Quarter Goal Update - Craig P. - 15 min. -SI Plan - Phil N. - RES - 30 min. CCDA - Downtown Real Estate Development Legis. Public Hearing - Ron B. - 30 min. -ORD Strategy Presentation with Leland Consulting Comp Plan Amendment (CPA2007-00003) Sean F. & Ron B. - PPT - 50 min. Annexation Policy amending Comp Plan CCDA -Review Concept Designs for Fanno Creek Policy 10.2.1 Park & Downtown Plaza - 45 min. CONTINUATION of Legis. Public Hearing - Comp Plan Amend. - Darren W. - 45 min. - ORD Goal 8: Parks, Rec & Open Space Goal 6: Air, Water & Land Resource Quality Goal 13: Energy Conservation Complete Community Program - Tom C. - 20 min. Adopt 2008 Legislative Priorities - Liz - 15 min. LOC Report - Council & Staff - PPT - 15 min. Time Avail: 135 min. - Time Scheduled: 120 min. Time Avail: 200 min. - Time Scheduled: 200 min. Time Avail: 200 min. - Time Scheduled: 165 min. Time Left: 15 min. Time Left: - 0 min. Time Left: 35 min. 10/30/2007 1 Tigard City Council Tentative Agenda 2007 Meeting Date: December 11, 2007 Meeting Date: December 18, 2007 Meeting Date: January 8, 2008 Meeting Type[Time: Business/6:30 p.m. Meeting TypefTime: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: November 27, 2007 Materials Due @ 5: December 4, 2007 Materials Due @ 5: December 24, 2007 Study Session Study Session Study Session City Attorney Review - 30 min. - Craig P. - SI 5:30 - Council Photos Consent Agenda Planning Commission Appointments - Ron - RES Consent Agenda Consent Agenda Business Meeting THS Student Envoy - 10 min. Introduction of TVF&R Captain Dawson -Craig P. Business Meeting Business Meeting Receive and File League of OR Cities Safety Chamber of Commerce Rep. - 10 min. Oaths of Office - Judge O'Brien - 5 min. Award - Loreen M. - 5 min. Comprehensive Plan Update - Goal 1: Citizen Inaugural Remarks - 10 min. Wash. Co. Commissioner Brian - DT Tigard & Involvement - Darren W. - 30 min. State of the City Address - Mayor Dirksen - 10 min, water feature, Urban Renewal - Bethany, Trans. Report on Community Survey Results - Liz - 20 min THS Student Envoy - 10 min. funding, MSTIP, Urbanization - Areas 63 & 64 Legis. Public Hearing - Darren W. - 45 min. -ORD & CleanWater Services - 60 min. Comp Plan Amendment: Annual Emergency Management Program Goal 11: Public Facilities & Services Update - Mike L. - 20 min. - SI Legis. Public Hearing - Darren W. - 45 min. -ORD Comp Plan Amendment: Goal 7: Hazards Time Avail: 135 min. - Time Scheduled: 140 min. Time Avail: 135 min. - Time Scheduled: 105 min. Time Avail: 135 min. - Time Scheduled: 35 min. Time Left: -5 min. Time Left: 30 min. Time Left: 100 min. 10/30/2007 1 Tigard City Council Tentative Agenda 2007 Meeting Date: January 15, 2008 Meeting Date: January 22, 2008 Meeting Date: February 12, 2008 Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: January 2, 2008 Materials Due @ 5: January 8, 2008 Materials Due @ 5: January 29, 2008 Workshop Study Session Study Session Police Department's Strategic Plan - Chief D. 30 min. Consent Agenda Consent Agenda Business Meeting Business Meeting Chamber of Commerce Rep. - 10 min. THS Student Envoy- 10 min. Time Avail: 200 min. - Time Scheduled: 30 min. Time Avail: 135 min. - Time Scheduled: 10 min. Time Avail: 135 min. - Time Scheduled: 10 min. Time Left: - 170 min. Time Left: 125 min. Time Left: 125 min. 10/30/2007 1 Agenda Item # 3 - 01 ► e. Meeting Date November 6. 2007 LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Award a Construction Contract for the Remodeling of the Senior Center Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the Local Contract Review Board award a public improvement contract to Kel-Tec Builders Inc. for the remodeling of the Senior Center and authorize the City Manager to execute the contract. STAFF RECOMMENDATION Staff recommends the Local Contract Review Board award the public improvement contract to Kel-Tec Builders Inc. KEY FACTS AND INFORMATION SUMMARY ♦ Loaves and Fishes, Senior Center Site Committee, and City Staff identified potential remodel improvements and a building addition which was approved by Council. ♦ Improvements include a new library room near the front entrance, kitchen and bathrooms remodel, upgrade loading dock, upgrade electrical, interior and exterior lighting, upgrade offices, and re-striping the parking lot. ♦ The full project will cost $757,000, broken down as follows: o Construction $657,443 o Kitchen equipment (purchased in advance) $ 41,648 o Additional architectural services 57,909 Total Project Cost: $757,000 ♦ Substantial completion is scheduled for January 4, 2008 and the move-in date for the kitchen, dining hall and bathrooms is scheduled for January 16, 2008. The new Library room, retail area, and offices will be completed no later than February 15, 2008. ♦ Funding for the project will be made up of City funds from the Facilities CIP Fund, a Community Development Block Grant (CDBG), and a Loaves and Fishes donation. ♦ The bid opening was held on October 9, 2007, and the results were as follows: Bidder Bid Amount Estimate $ 682,000 Kel-Tec $ 657,443 Emerick $ 658,000 Cedar Mill $ 687,694 Colamette $ 743,187 Centrex $ 760,500 Todd Hess $ 804,848 Interwest $ 815,450 First Cascade $ 852,352 • Staff has conducted a review of these bids and has determined Kel-Tec Builders Inc. has submitted the lowest responsive bid. ■ Staff recommends that Kel-Tec Builders Inc., with a bid of $657,443, be awarded the contract for the remodeling of the Senior Center. OTHER ALTERNATIVES CONSIDERED The Local Contract Review Board could choose not to award the contract and could direct staff on how to proceed with the project. CITY COUNCIL GOALS None ATTACHMENT LIST None FISCAL NOTES The City has budgeted $757,000 for this project in FY 07/08. Funding is allocated as follows: ♦ Facilities CIP Fund $375,000 ♦ CDBG Grant $307,000 ♦ Loaves and Fishes donation 75,000 TOTAL FUNDING: $757,000 Agenda Item # a 6 Meeting Date Nov. 6, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Contract Award for the Community Development Permit Tracking System Prepared By: Brian Blalock Dept Head Approval: City Mgr Approval: 6Z. ISSUE BEFORE THE COUNCIL Shall Council approve the contract with Accela, Inc. to upgrade the existing Tidemark permit tracking system to a web based system. STAFF RECOMMENDATION That Council approve the upgrade of the Tidemark Advantage permit system to the Accela Automation permit tracking system. KEY FACTS AND INFORMATION SUMMARY The Tidemark permit tracking system has been utilized by the City of Tigard since 1989. The software vendor, Tidemark Solutions, Inc. provided a customized DOS-based system that was designed to meet the City's business needs. In 1999, the program was converted to a client-server version in order to keep current with technology and our Windows operating system. While the current system has the ability to review and issue land use, engineering, and building permits, it lacks the necessary functionality to provide end users with on demand information access that will allow the City the opportunity to streamline its business processes. In May 2001, the Tidemark system was acquired by Accela, Inc. Accela continues to support several legacy systems including Tidemark. However, the Tidemark System no longer meets the standards set by the City's Strategic Technology Plan. In addition, Accela will no longer provide technical support for the Tidemark system within the near future. Accela Automation was selected as a sole source provider for the City's new permit tracking system for the following reasons: ■ This new system will provide on-line permit application and payment as well as the ability to check the status of permits and inspection results. ■ The system's Citizen's Access module will provide real-time, direct access via the Internet to land use and building permit information. Communication will be enhanced by allowing this type of real-time access to both the public and City staff. ■ An upgrade of the system will not only meet the requirements of the City's Strategic Technology Plan but also the requirements of Oregon's Senate Bill 713. This bill requires that local jurisdictions provide electronic access to all building codes information and services to the public. ■ The vendor has the capability to 'host' the systems database hardware and software which enhances security and reliability without increasing Information Technology staff. OTHER ALTERNATIVES CONSIDERED J Fourteen different permit tracking systems were evaluated during the survey process that was conducted. Only four programs met the critical functionality requirements. Of these programs, two were developed as financial systems with `auxiliary' permit modules that did not meet secondary requirements, were incapable of integrating with other City software programs, and were reported as "not user-friendly" by other jurisdictions. In addition, the permit tracking components were not available unless the City purchased the entire financial enterprise system. Of the remaining two vendors, one did not meet the City's needs including: 1) ability to integrate with the automated inspection request (IVR) system, 2) ability to process credit card payments on-line, 3) ability to capture live inspection data for wireless programs, and 4) ability to integrate with third-party document management systems. Of all vendors identified, Accela Automation is the only program that meets all system requirements. CITY COUNCIL GOALS None ATTACHMENT LIST None FISCAL NOTES The estimated total charge for the system, including licensing and implementation is $567,906. Of this amount, $331,762 has been appropriated in the FY 2007-08 budget and the remaining balance to be requested in the FY 2008-09 budget. The initial costs will include all license fees, and implementation services will be billed by the vendor as incurred over the two fiscal years. Maintenance of the system in the first year is estimated at $35,053 and increases each subsequent year by an amount equal to Western CPI + 1% and will be included in the annual budget. This amount also includes costs associated with hosting the system which amounts to $25,000 and includes the purchase and support of all hardware associated with the system. \VIg20Vnetpub\tig20\ww rootVonnsVorrn docs\oouncil agenda Item summary sheet 07.doc Agenda Item # 4- Meeting Date November 6, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Third Quarter Council Goal Update Prepared By Joanne Ben on W Dept Head Approval: City Mgr Approvah ISSUE BEFORE THE COUNCIL Progress report on the Council goals for the third quarter of 2007. STAFF RECOMMENDATION Review the update. KEY FACTS AND INFORMATION SUMMARY Attached are brief summaries of progress made on the goals adopted by Council in January 2007. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS Goals are identified throughout the document. ATTACHMENT LIST - Third Quarter Goal Update Report FISCAL NOTES N/A. is\adm\cirycouncil\council agenda item summaries\2007\ais for Std quarter goal update 071106.doc10/23/07 2007 Goal Update m Third Quarter The City Council meets annually to set out its goals for the coming year. For 2007, CITO:a , nm q we have focused tasks that should be done in 2007 to lay the foundation for progress in the future. We would also like to acknowledge on-going tasks, programs, and projects that serve and protect Tigard citizens. These work items are in process and do not require specific Council action. Examples include obtaining a permanent and secure water source for the City, greenspace acquisition, fiscal viability, public safety, and library services. 1. Comprehensive Plan a. Updating the blueprint for the City b. Public Input 3rd Quarter Goal Update: • Received notice of preliminary approval for two TGM grants • Transportation System Plan (TSP) updates • Trail-Sidewalk connections study completed • Initiated Comprehensive Plan Citizen Involvement Program • Staff met with Citizen Policy Interest Teams and developed draft goals, policies and action measures for: o Citizen Involvement o Air, Water, Land, Resources Quality o Energy o Parks, Recreation & Open Space o Natural Hazards o Housing o Trees o Economic Development o Public Facilities and Services • Planning Commission work sessions and public hearings have been held on: o Air, Water, Land, Resources Quality o Energy o Parks, Recreation & Open Space o Natural Hazards • Staff completed the Comprehensive Plan community Organization Outreach Project. 2"a Quarter Goal Update: Progress continues on the Comprehensive Plan Update. Several citizen "Policy Interest Teams" have been formed. The Policy Teams are meeting with staff to develop the basis for new Comprehensive Plan goals, policies and action measures. In addition these groups are working with City Boards and Commissions on several policy topics. Numerous meetings have been recently held with community groups such as the Kiwanis, Tigard High School Youth Advisory Council and government classes, CP04-B, Tigard Senior Center, Lions Club, Scholls Village Councdl Goal Update 1 Home Owners Association, etc . Also, Long Range Planning staff solicited public input at the Balloon Festival and Tigard Farmers Market. It is expected that several Plan chapters, including Parks and Recreation; Natural Hazards; Public Involvement, Environmental Quality, and Trees will be ready for Planning Commission public hearings by the end of summer/early fall 2007. City Council hearings would follow. Public hearings on other plan chapters will follow. Expected completion of the Comprehensive Plan is spring/summer 2008. 1" Quarter Update: a. Updating the blueprint for the City • Completed and published Tigard 2007. A Comprehensive Plan Resource Report. • Transitioned Tigard Beyond Tomorrow vision process to the Comprehensive Plan Update. ■ Reviewed Comprehensive Plan goal and policy "concepts" for "Trees and Other Vegetation" with the Tigard Tree Board. • Made Transportation Growth Management (TGM) Grant Application to update the City's Transportation System Plan (TSP). b. Public Input • Scheduled and held joint CCAC and Planning Commission work sessions on Comprehensive Plan Goals, Policies and Action Measures for Tigard Downtown; Planning Commission subsequently held a public hearing and has recommended adoption to Council. ■ Established Citizen Involvement Program, which includes the Committee for Citizen Involvement (CCI). • "Kicked-off' policy phase of Comprehensive Plan Update, which involves developing goals, policies and action measures; public Open Houses to be held on April 18 and 21. 2. Continue to Support Implementation of the Downtown Plan a. Pursue funding for projects b. Prepare for business /developer recruitment c. Promote Tigard identity d. Promote community fabric in the downtown i. Business Development ii. Public Square iii. Farmers Market iv. Arts & Culture 3,d Quarter Goal Update: • Preparing Redevelopment Strategy for Downtown Urban Renewal District. • Planning Commission, City Center Advisory Commission (CCAC) and City Council direction on Downtown land use regulations and design standards have been accomplished. • Establish Planning commission & CCAC Design Subcommittee and begin developing downtown land use regulations and design standards • Initiate downtown urban design concept (University of Oregon Portland Center Architecture Group) • The downtown Public Plaza site was approved by Council August 28, 2007 • Design options for the downtown plaza have been developed by Walker Macy and are being reviewed by the Steering Committee and CCAC. • City received a new Metro Natural Areas grant application and staff is evaluating it for use in Counczl Goal Update 2 conjunction with Fanno Creek Park improvements. • Executed Leland contract to prepare a development strategy for downtown. • Concepts for redevelopment on land adjacent to the Downtown Plaza are underway as part of the Walker Macy Master Plan Contract. • Communications with property owners for future redevelopment have begun. The City will develop a Memo of Understanding (MOU) with property owners for future disposition and development agreement. • City Council, Board and Commission members took a trip to Port Moody, British Columbia to research successful downtown renewal projects. 22 d Quarter Goal Update: a. Pursue funding for projects Staff received notification from Metro in March that the City was awarded a grant in the amount $2.5 million for redesign and construction of Main Street in Downtown. As a result, staff has pursued the earliest possible execution of the project. The timeline as established with Metro is FY07-08: Preliminary Design, FY08-09: Final Design, FY 09-10: ROW Acquisition, FY 10-11: Construction. b. Prepare for business /developer recruitment Staff has begun contacting developers to familiarize them with the status of the Downtown, upcoming improvements, and potential opportunities. As part of a second trip to Port Moody, Canada, scheduled for July 26-27, twelve (12) letters to developers were sent out to both invite them on the trip and provide them with background on our Downtown development efforts. A newsletter is being updated on-line, and will be provided with other relevant materials for distribution. Business and key land owners in Downtown have committed to being part of the Fanno Creek Park and Downtown Plaza master planning effort. The Fanno Steering Committee has two key property owners participating. In order to better communicate this project to the public, graphics from the master plan are being placed in an on-line newsletter, and communications with the local news media is being improved so that the evolving design of Downtown such as Main Street, Park or Public Plaza is reported. It is expected that providing visual examples of the fixture of the Downtown will interest the public, and developers. c. Promote Tigard Identity Promoting a Tigard identity is linked to further developing specific projects. These include a master plan for Fanno Creek Park, the siting and design of a Downtown Public Plaza, and development of a pervasive open space system. The promotion and construction of "sustainable design" projects such as Burnham Street design and Main Street, and the formation of design guidelines will create the type and character of place envisioned. Refining the marketing message about Downtown will be made in Cityscape, on-line, and in the news media. d. Promote Community Fabric in the Downtown i. Business Development.• The focus of staff's effort has been on implementing projects within the Downtown Plan and Urban Renewal Plan. Up to now, little effort has been devoted to promoting new business in the Downtown, or establishing a more formal organization to address business development. However, staff has instituted regular monthly meetings in Downtown to establish better communications with Downtown businesses. It is anticipated that these meetings will provide the opportunity for local businesses to raise concerns. It is also expected that new liaison with the Chamber of Commerce and the upcoming reconstruction of Main Street will stimulate thinking about how to promote new businesses in Downtown. ii. Public Square: Walker Macy, landscape architects, are working on the "Plaza Location Study", which has identified several potential locations for a Public Plaza and adjoining development. On July 24, City Council will be apprised of the options and provide initial input and direction. The siting, programming and design of Council Goal Update 3 the Plaza will bring community-wide attention to this project over the next 6 to 9 months. iii. Farmer's Market Currently the Farmer's Market is located in the Washington Square area with some interest in locating a mid-week market in Downtown. No decisions have been made. The idea of a public market as a programmed use in the Downtown Plaza will be evaluated as part of the Fanno Creek Park Master Plan project. Representatives of the Farmer's Market attended the second Fanno Steering Committee meeting, and will be present at others to participate in the discussion as to its fixture location. iv. Arts & Culture. There has been some consideration within the Downtown Streetscape Plan of the placement of public art. This topic will be raised again during the discussion about the public plaza and its environment. The topic will also resurface when discussion about a future Performing Arts Center is raised. The siting of a fixture Performing Arts Center will be considered as part of the discussion about a Downtown Public Plaza which will occur in July and August. A final decision about a Performing Arts Center will likely not be made until further feasibility has been done. 11 Quarter Update: 2a. Pursue funding forpmjectr. Staff received notification from Metro in March that the City was awarded a grant in the amount $2.5 million for redesign and construction of Main Street in Downtown. Approximately '/2 of Main Street (railroad to the SW entrance) will be fully reconstructed with grant fiords. Improvements will include the street and sidewalks, lighting, landscaping, a revised parking and sidewalk layout, and be constructed to sustainable design standards. 2b. Prepare for business/ developer recruitment: Staff has started contacting developers to familiarize them with the status of the Downtown, upcoming improvements, and potential opportunities. A newsletter is being updated on-line, and will be provided with other relevant materials for distribution. Business and key land owners in Downtown have committed to being part of the Fanno Creek Park and Downtown Plaza master planning effort. Being closely connected to this process will inform them of potential opportunities for public / private partnerships. The CCAC is looking at ways in which the City can market its message more effectively. One of the key elements is to provide relevant information to the news media for local coverage. An effort will be made to place graphics and stories about the evolving design of Downtown such as Main Street, Park or Public Plaza in the newspapers. 2c. Promote Tigard identity: Most of staff's effort to create an "identity" in Downtown has been linked to projects as identified in the Downtown Plan and Urban Renewal Plan. These include the creation of a pervasive open space system in Downtown including Fanno Creek Park and Plaza, the promotion and construction of "sustainable design" projects such as Burnham Street design and Main Street, and the formation of design guidelines which will create the type and character of place envisioned. Refining the marketing message about Downtown will be made in Cityscape, on-line, and in the news media. 2di. Business Development.• Because attention has been focused on project implementation, there has been little effort to promote new business in the Downtown. Staff is instituting regular monthly meetings in Downtown to establish better communications with Downtown businesses. It is anticipated that these meetings will provide an opportunity for local businesses to raise concerns. It is also expected that new liaison with the Chamber of Commerce and the upcoming reconstruction of Main Street will stimulate thinking about how to promote new businesses in Downtown. 2dii. Public Square: Walker Macy, landscape architects, was awarded the contract to provide a master plan for Fanno Creek Park and Plaza in Downtown. The siting, programming and design of the Plaza will bring community-wide attention to this project over the next 6 to 9 months. 2diii. Farmer's Market.• Currently the Farmer's Market is located in the Washington Square area with some Council Goal Update 4 interest in locating a mid-week market in Downtown. No decisions have been made. The idea of a public market as a programmed use in the Downtown Plaza will be evaluated as part of the Fanno Creek Park Master Plan project. 2div. Arts & Culture. There has been some consideration within the Downtown Streetscape Plan of the placement of public art. This topic will be raised again during the discussion about the public plaza and its environment. The topic will also resurface when discussion about a future Performing Arts Center is raised. The siting of a future Performing Arts Center will be considered as the development plan for Downtown evolves and becomes more specific. This is likely to occur over the next 1 to 2 years. 3. Aggressively pursue funding to correct traffic congestion within the City a. Seek funding for 99W improvements b. Support the I-5 Connector c. Support Hwy 217 funding 3,d Quarter Goal Update: • Assembled and coordinated submittal of Tigard's Regional Transportation Plan projects with WCTCC and Metro - COMPLETED. • Received preliminary notice of TGM Grant for TSP Update and pedestrian walkways and trail connections plan • Completed Highway 99W corridor planning efforts and Citizen Advisory Committee meetings. 2"d Quarter Goal Update: a. Seek Funding for 99V Improvements: There are three significant projects that have been funded for improvements to Highway 99W. The projects are: • The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor improvement and management plan. • The Greenburg Road/Highway 99W/Main Street intersection project funded through the 3-cent local fuel tax. • The Hall Boulevard/Highway 99W intersection improvements funded through Washington County's MSTIP program. Highway 99W1 Corridor Improvement and Management Plan The Highway 99W Corridor Improvement and Management Plan project is nearing completion. Three concept plans aimed at improving traffic circulation, pedestrian safety, and enhancing transit use were developed and evaluated. The three concepts are: • Partial widening (I-5 interchange to Greenburg Road) with access management • Aggressive access management throughout the entire corridor • Widening to 7 lanes throughout the entire corridor The second of three open houses was conducted April 19, 2007 to obtain public input on the three concepts. Following the open house, the concepts were evaluated based on the effects on the modes of transportation, costs, impact to right-of-way, safety, and other considerations. A third and final open house was conducted on June 7, 2007 to receive public comment on the evaluation results and on the preferred concept based on the evaluation. City Council was briefed on the study results June 19, 2007. The next step, which should be completed in the first week of July 2007, is to refine the preferred concept, prepare an implementation strategy, and develop a comprehensive list of projects for future implementation. Presentations to the Planning Commission, the Chamber of Commerce, the CCAC and possibly others are proposed before the plan is submitted to Council for acceptance or adoption. That presentation to Council is Council Goal Update 5 expected to occur in August or September 2007. Greenburg Road/Highway 99W/Main Street Intersection Improvements Gas tax collection began April 1, 2007. A prospective petition filed by the Oregon Petroleum Association for an initiative to repeal the ordinance failed to collect sufficient signatures to refer the proposed measure to the ballot. The City will work with Washington County to ensure design and construction of the project in conjunction with the County's Hall/99W intersection project. The amount of $500,000 has been budgeted in FY 2007-08 for project design and partial right-of-way acquisition. Hall Boulevard/Highway 99W Intersection Project Washington County is in the initial stages of right-of-way acquisition for the project. The City has reviewed and commented on the draft Intergovernmental Agreement (IGA) with ODOT and Washington County for the project. That IGA will be submitted for Council approval after the parties agree on a final version. The City has discussed incorporation of gateway treatments at the corners of the intersection with County staff and the design consultant. Those concepts will be included with the submittal of project plans to ODOT for review. Funding is included in the FY 2007-08 Community Investment Program to cover costs anticipated for the gateway treatments during the fiscal year. The project is still scheduled for construction in mid-2008, assuming necessary rights-of-way can be acquired in a timely manner. b. Support the I-5 Connector. Regional and local transportation plans have recognized the need for a major connection between I-5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro and the Oregon Department of Transportation (ODOT) are jointly leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. Current Status. Project representatives briefed Council on the project status at the Council meeting on June 26, 2007. The project is in Phase 1 of two phases. Phase 1 includes establishment of the preferred corridor for the project and submittal of the selected corridor for incorporation into Metro's Regional Transportation Plan. Phase 2 will identify and refine the project design through the EIS process, including obtaining a record of decision and federal authority to proceed toward construction. The project staff will be back on August 21, 2007 to discuss in greater detail the range of corridor alternatives developed for the project. The public hearing on the corridor alternative selected is scheduled for early 2008. c. Support Huy 217 Funding After two years of study and review, the Highway 217 Policy Advisory Committee (PAC) selected two improvement options to move forward for an environmental impact study. Option A - a new general-purpose (free, unrestricted) lane in each direction on Highway 217 and Option B - a new express toll lane in each direction on Highway 217 in addition to existing general-purpose lanes. An amount of $373,000 in federal funding was approved through Metro's MTIP process for project development on this project. The total funding available for the initial phase of the project is $851,500, which consists of $373,000 in federal funds, $42,692 minimum local match, and $435,808 in other funds provided by Washington County. The planning phase is currently programmed for federal fiscal year 2011, which begins October 2010. V Quarter Update: 3a: Seek funding for 99W improvements: Council Goal Update 6 Highway 99W carries over 50,000 vehicles per day, half of which is regional through traffic. This highway is currently overwhelmed by the existing traffic volumes. There are no significant parallel routes to this highway, and the traffic congestion will continue to worsen as traffic increases during the next few years. The intersections of Highway 99W with Hall Boulevard and Greenburg Road are bottlenecks that seriously hamper the smooth flow of traffic. At peak travel hours, cut-through traffic uses the City of Tigard's collector and arterial system to avoid the Highway 99W traffic congestion. This traffic adversely impacts the arterial and collector street system in the City. There are three significant projects that have been funded for improvements to Highway 99W. The projects are: • The TGM (Transportation and Growth Management) grant to prepare a Highway 99W corridor improvement and management plan ■ The Greenburg Road/Highway 99W/Main Street intersection project funded through the 3-cent local fuel tax • The Hall Boulevard/Highway 99W intersection improvements funded through Washington County's MSTIP program Highway 99W1 Corridor Improvement and Management Plan The plan will identify projects and potential land use changes both aimed at alleviating traffic congestion and improving traffic circulation within the highway corridor through Tigard. Projects identified in the final plan will be prioritized for implementation through the City's Community Investment Program. Those projects that require joint effort from the City, county and state will be identified and partnerships will be sought for funding and implementation. The preparation of the plan began in mid-August 2006 and will be completed by the end of June 2007. The plan development process includes six tasks: Task 1: Project Management, Interagency Coordination and Public Involvement (ongoing for duration of the project - estimated as 11 months) Task 2: Existing Conditions, Plans and Policies (complete 2 months after Notice to Proceed) Task 3: Identify Needs, Opportunities and Constraints (complete 5 months after Notice to Proceed) Task 4: Alternatives Development (complete 7 months after Notice to Proceed) Task 5: Alternatives Evaluation (complete 9 months after Notice to Proceed) Task 6: Refinement/ Implementation (complete 11 months after Notice to Proceed) The project has progressed through the existing conditions and needs, opportunities and constraints tasks. An open house meeting to present the findings for public comment was conducted on February 7, 2007. The development of alternatives is underway and will be reviewed by the Technical Advisory (TAC) and Citizen Advisory (CAC) Committees during the first two weeks in April. A second open house meeting to present the alternatives for public input and comment is scheduled for April 19, 2007 in Town Hall. The evaluation of alternatives will follow with review by the TAC and CAC and a third and final open house meeting on June 7, 2007, also in Town Hall. The plan is expected to be completed by the end of June 2007, and will be presented to Council for acceptance or adoption sometime during the summer months. Greenburg Road/Highway 99W/Main Street Intersection Improvements The current level of service on Greenburg Road at Highway 99W is extremely poor, especially in the afternoon peak travel hours with vehicles waiting through multiple traffic cycles to clear the intersection. In addition, forecasts for Highway 99W along this area show it is well over capacity in future demand. A 3-cent local fuel tax was established by City Council on December 19, 2006. The revenue from this tax is dedicated solely to improvements at the Greenburg Road/Highway 99W/Main Street intersection to complement Washington County's MSTIP 3 (Major Streets Transportation Improvement Program) project to construct improvements at the Hall Boulevard/Highway 99W intersection. The improvements to the Hall/99W Council Goal Update 7 intersection will not be fully effective in improving circulation and relieving traffic congestion as long as the bottleneck at the Greenburg Road intersection remains. A corresponding improvement to the Greenburg Road intersection is needed to improve traffic circulation across and along Highway 99W north of the viaduct to the Highway 217 interchange. The local gas tax will provide the revenue to design the project and construct it together with the County project at Hall and 99W. The tax has a 5-year sunset clause, and will be reduced if the state and county increase their gas taxes during the 5-year period. An Intergovernmental Agreement has been executed with Oregon Department of Transportation Fuel Tax Group for collection of the local tax. The tax takes effect April 1, 2007 and will continue until December 31, 2011. A prospective petition has been filed by the Oregon Petroleum Association for an initiative to repeal the ordinance. If they obtain sufficient signatures, the local fuel tax will be placed before the voters at a future election. In the meantime, the City will move ahead with the design of the project for construction in conjunction with the Hall/99W intersection project. Hall Boulevard/Highway 99W Intersection Project This project adds capacity to the Hall Boulevard/Highway 99W intersection. It is funded through Washington County's MSTIP 3 (Major Streets Transportation Improvement Program) with contribution of up to $750,000 from ODOT. The project is on track for construction to begin in the spring of 2008. The project design is underway and the right-of-way necessary for the widening is being identified for acquisition to begin in the next few months. A draft intergovernmental agreement has been prepared for review with County, City and ODOT obligations clearly identified. The City is interested in constructing gateway treatments at the corners of the intersection. The intent at this point is to integrate the gateway treatments into the design and construction of the project. Funding is proposed in the FY 2007-08 Community Investment Program for these gateway treatments. 3b. Support the I-5 Connector Regional and local transportation plans have recognized the need for a major connection between I-5 and Highway 99W for more than a decade. The increase in freight movement and traffic with destinations along the Highway 99W and I-5 corridors have resulted in heavy traffic congestion in the street systems along both major routes. Washington County, Metro and the Oregon Department of Transportation (ODOT) are jointly leading the I-5 to 99W Connector Project to address this regional problem. The Oregon Transportation Commission has recently designated this as a project of statewide significance. A thorough and detailed study with rigorous analysis and ample opportunities for public involvement and jurisdictional coordination is underway to establish the alignment for this connector. Two community forums have been conducted since the project began in 2005. A range of corridor alternatives are now being developed and will be presented for public comment in a community forum scheduled for summer 2007. The next steps include evaluation of alternatives, a public hearing in winter 2007 to obtain formal public testimony, followed by selection of a preferred corridor for Regional Transportation Plan adoption and local plan amendments. The importance of the connector to Tigard is dependent upon the location of the connection point with Highway 99W. The further south along Highway 99W, the less important it is as a means of reducing traffic congestion on Highway 99W. Although Tigard is not actively involved in the project, the City remains an interested party and is kept informed of its progress. 3c. Support Huy 217 Funding After two years of study and review, the Highway 217 Policy Advisory Committee (PAC) recommended improvement options to move forward for further study. All of the options studied included improvements to interchanges, arterials, transit, and bike and pedestrian routes in the corridor. The options considered were: • Option A - a new general-purpose (free, unrestricted) lane in each direction on Highway 217 Councdl Goal Update 8 • Option B - a new express toll lane in each direction on Highway 217 in addition to existing general- purpose lanes • Option C - a new lane in each direction on Highway 217 and a new tolled ramp meter bypass lane on highway entrances The Highway 217 PAC selected Options A and B in their final recommendation to move forward to an environmental impact study. A request for funding from Washington County to perform preliminary environmental studies for the Highway 217 widening project was submitted for consideration in the Metro Priorities 2008-11 project selection process. The request was approved by the Washington County Coordinating Committee, which consists of elected officials from the County and its cities. Mayor Dirksen is the primary City representative with Councilor Harding as the alternate. The initial request of $500,000 was eventually reduced to $373,000 in the final JPACT recommended list. The overall project cost is estimated to range from $350 to $550 million, depending upon the alternatives selected. 4. Improve Council/Citizen communications a. Complete the City Active Neighborhood (CAN) Program b. Citizen comment card at City Hall/Council meetings c. Boards & Commissions i. Develop a regular training program for new members ii. Develop a tracking system for Board & Commission recommendations iii. Appoint Council liaisons to each Board and Commission - Periodically sit in on meetings iv. Recognize & develop Boards & Commissions as sources for future Council candidates v. Staff 1. Periodically attend staff meetings 3rd Goal Update: 4a. In July a resident of Area 13 volunteered to develop a pilot web page for her neighborhood. She attended a one hour training session with city staff and developed a page using the template designed by the City's Communications/ Graphic Designer. She emailed the web page to some of her neighbors for comments and received very positive feedback. The Committee for Citizen Involvement (CCI) previewed the website at their August meeting and made some suggestions regarding content management. The next step for the webpage is to let all the residents of the neighborhood know it's "live." Post cards have been produced and mailed to each resident of the neighborhood announcing the web page. Staff is stepping up recruitment for volunteers to develop and maintain web pages in other neighborhoods. Outreach has included meeting with school PSO's, attendance at the Comprehensive Plan Open Houses, an email invitation to all Community Connectors and attendance at Neighborhood National Night Out events in August. 4b. The Citizen Comment Cards have been distributed and are available at City buildings and Council meetings. Completed comment cards are forwarded to Council and the appropriate department/ staff member for response. 4c. Staff liaisons and interested board and Committee Chairs will participate in training in November. The training will provide tools to facilitate more effective member participation & meeting facilitation. Council Goal Update 9 Mayor Dirksen and Councilor Woodruff attended events in the highly successful 3-day Family Fest in September. Mayor Dirksen emceed the final evening's events. 2"a Quarter Goal Update: 4a.-Complete the City Active Neighborhood (CAN) Program The pilot neighborhood web pages were rolled out in April. Board and Committee members (including Committee for Citizen Involvement), Community Connectors and pilot area resident volunteers received an email inviting them to "test drive" the sites. Feedback noted sites were easy to navigate. Staff is developing training for volunteers to learn how to post content and administer the sites. Over the summer staff will increase outreach to community and neighborhood events to enlist more volunteers (especially youth) to manage the sites. Staff is also working with the Committee for Citizen Involvement (CCI) to refine the CAN Steering Committee Concept. 4b. Citizen Comment Card at City Hall/ Council meetings GOAL COMPLETED Comment cards are placed in the City Hall and Permit Center lobbies. Staff will also make the cards available at City Council meetings. 4c. Boards & Commissions Since Councilor Harding resigned to move out of state, Council should review the liaison appointments and revise as necessary. 4c.v. Staff Council members attended the annual Employee Recognition event. Council President Sherwood served as the Emcee. 1" Quarter Update: 4a. Complete the City Active Neighborhood (CAN) Program Staff continues to work on development of the Enhanced Neighborhood Program, involving residents of the pilot areas who have expressed an interest in participating as well as the Committee for Citizen Involvement (CCI). The purpose of the Enhanced Neighborhood Program is to involve citizens as partners in addressing their neighborhood issues as early as possible, and to facilitate neighborhood-level input on broader community issues. Communication resources are being developed to assist citizens in gaining information and education through individual neighborhood web pages, cityscape and training opportunities. A presentation on Neighborhood Program Webpage Design was given to the Committee for Citizen Involvement on February 21, 2007 to collect comments on content of each webpage. Another visit to this committee took place on March 21, 2007 to report progress and solicit advice on developing neighborhood steering committees. Members of the CCI recommended steering committees govern each neighborhood, engaging residents who already volunteer in some capacity for the City - i.e. Neighborhood Watch members, Community Connectors, or CERT trained volunteers. Staff will attend two PSO meetings (Templeton and Metzger) to discuss the Neighborhood Program as well as Comprehensive Plan Open Houses on April 18 and 21 to provide information about the program. The pilot neighborhood webpage is set for roll-out in April. CRIME Spotter, a map-based tool for general information about criminal activity within the City was launched successfully to the public on April 1, 2007. 4b. Citizen Comment Card at City Hall/ Council meetings GOAL COMPLETED At the October 17, 2006 work session, staff reported on development of a Citizens Comment Card suggested by Councilor Harding at the September 26, 2006 Council meeting. Staff took Council feedback from that meeting and integrated comments into a format approved by Council members. A copy of the comment card is attached and is currently at the printer. It will be available for distribution as soon as mid-April. 4c. Boards & Commissions Councdl Goal Update 10 Council met on January 23, 2007 to discuss liaison appointments to each Board and Commission. Resolution No. 07-05 was passed which assigned each member of Council to a Board or Committee. Council will periodically sit in on meetings, but not have a voting role. 4c.v. Staff Council members attended the March 14 and March 16 All Employee meetings as part of their efforts to get involved with staff. 5. Increase Tigard's involvement with Washington County, Metro, State, ODOT, Tri-Met, and Federal government 3,d Quarter Goal Update: • Completed submittal of Tigard's RTP to Metro through coordination with Washington County. • Tri-Met's CEO Fred Hansen met with Council in August/September. • City correspondence regarding developments in Washington County's proposal to use Urban Renewal to fund public facilities in Bethany Urban Growth Area. • Metro Councilor Hosticka met with City Council on Urban & Rural Reserve issues and Performance Measures. • City Managers in the County meeting on a monthly basis with County representatives. • Community Development staff continue to coordinate with State, County, Federal and Metro agencies in the update of Tigard Comprehensive Plan Elements. 2"a Quarter Goal Update: Long Range Planning staff worked with the Capital Improvements Division to prepare and coordinate the City's submittal of major transportation projects for Metro's use in development of the Region 2035 Transportation Plan. These are projects the City had identified within its 2001 Transportation System Plan. This project involved substantial coordination and negotiation with other south Metro area governments including Washington County. • State Senator Ginny Burdick and State Representative Larry Galizio provided briefings to Council in April and May. The Legislative Session adjourned in June and a final briefing will be given to Council July 24. ■ ODOT Region 1 Manager Jason Tell provided a quarterly update to Council in June. ■ City Managers within the County met monthly with County representatives. ■ City Manager & Asst. City Manager met with Dennis Mulvihill, County Lobbyist in April, May and June. Vt Quarter Update: The following has occurred: ■ Monthly meetings between City Manager staff and Dennis Mulvihill, County Lobbyist. ■ January and February briefings to Council by State Senator Ginny Burdick and State Representative Larry Galizio. ■ City Manager & Asst. City Manager met with State Senator Ginny Burdick and State Representative Larry Galizio in January, February and March to discuss city priorities. ■ Quarterly update provided to Council by ODOT Region 1 Representative in March. ■ City Managers in the County meeting on a monthly basis with County representatives. ■ Contract with Tri-Met for Officers to staff Transit Police Unit ■ Metro: Councilor Carl Hosticka attended the City Council meeting in February to update Council on Metro proceedings. Council Goal Update Is- Agenda Item # Meeting Date November 6, 2007 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Consultant Presentation of Downtown Development Strategy Report Prepared By: Sean Farrell y Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Leland Consulting Group has completed the Downtown Development Strategy report and will present its recommendations for CCDA discussion. STAFF RECOMMENDATION Accept the report and refer to the City Center Advisory Commission for their study and consideration. KEY FACTS AND INFORMATION SUMMARY The Community Development department engaged the services of the Leland Consulting Group, a real estate development and economics consultant, to provide an unbiased professional opinion of the redevelopment potential of the Downtown Urban Renewal District. On July 10, 2007, the consultants discussed the Development Strategy project and gained insights on desired outcomes for Downtown from the City Center Development Agency and City Center Advisory Commission. The Development Strategy is based on a market reconnaissance, an assessment of opportunities and constraints, and interviews with a number of Downtown stakeholders as well as developers with experience in housing and mixed use development. The Strategy report finds that the City of Tigard is generally on the right track in encouraging Downtown revitalization. Progress has been shown by such actions as the adoption of the Tigard Downtown Improvement Plan and City Center Urban Renewal Plan, upcoming infrastructure projects, ongoing planning for improvements to Fanno Creek Park and a public plaza, and in-progress development of design regulations. The report also found that the Downtown is well located in the marketplace to attract high quality housing and retail; however, there are numerous physical and economic constraints to redevelopment at this time. The Development Strategy presents twenty-six recommendations to overcome these challenges. The recommendations are broken down into five categories: • Organizational - Strengthen organizational and leadership capacity of the Downtown. • Policy - Implement flexible, but strong policies to guide development. • Housing - Encourage a broad range of housing types at varied densities and levels of affordability. • Retail - Revitalize Main Street and redevelop the two existing retail shopping centers at the intersection of Hall Boulevard and Highway 99W. • Access, Transportation, and Parking - Carefully consider targeted transportation and parking actions. Some recommendations would have no or low fiscal impact, such as increasing property/business owner outreach, and increasing cooperation between the CCDA and the CCAC and other existing groups. Other recommended I:\L.RPLN\Counca Matcrials\2007\11-06-07 AIS Downtown Consultant.doc 1 strategies would require a commitment of City financial resources to varying degrees, such as assembling land for downtown housing, commissioning Development Opportunity Studies, offering redevelopment loans or grants for new development and storefront improvement, and providing seed money for a strong (private non-profit) Downtown organization. The Strategy also recommends that City public investment efforts should be focused on two opportunity areas: the core area around the proposed Plaza (between Fanno Creek Park, the railroad line, Main Street and Ash Avenue), and the two shopping centers at the intersection of Highway 99W and Hall Blvd. OTHER ALTERNATIVES CONSIDERED Not Applicable CITY COUNCIL GOALS Goal 2: "Continue to Support Implementation of the Downtown Plan." Goal 4: "Improve Council / Citizen Communications." ATTACHMENT LIST Attachment 1: Memo to CCDA dated October 19, 2007 regarding Downtown Development Strategy Project. Attachment 2: Development Strategy for Downtown Tigard, Oregon, by Leland Consulting Group FISCAL NOTES Not Applicable. 1:\1.R111,N\Councd Materials\2007\11-06-07 AIS Downtown Consultant.doc 2 ATTACHMENT 1 MEMORANDUM TO: City Center Development Agency FROM: Sean Farrelly, Associate Planner RE: Downtown Development Strategy Project DATE: October 19, 2007 The attached Development Strategy Report was produced by Leland Consulting Group, a real estate development and economics consultant, and contains their professional assessment of the actions necessary to "kickstart" the redevelopment of the Downtown Urban Renewal District. The Strategy Report will be used as a guide to promote private sector redevelopment in the Downtown and assist in creating policies, programs, and regulations that will encourage the kind of development called for in the Tigard Downtown Improvement Plan (TDIP). The consultants based the Development Strategy on their real estate market reconnaissance and their assessment of opportunities and constraints to private investment. The consultant obtained additional report background by interviewing fifteen Downtown stakeholders, as well as three experienced mixed-use and housing developers. The Development Strategy report finds that the City of Tigard has made steady advancement in encouraging Downtown revitalization. The City's progress is demonstrated by such actions as the adoption of the Tigard Downtown Improvement Plan and City Center Urban Renewal Plan. More recently, the City has been planning for improvements to Fanno Creek Park and a public plaza, as well as several million dollars of upcoming infrastructure projects that will improve the Downtown. The report also found that while the Downtown has several strengths that could attract high quality housing and retail, such as its convenient access to major transportation corridors and employment areas, public transit, and Fanno Creek Park, there are numerous physical and economic constraints to redevelopment. These barriers include incompatible land uses, fractured ownership and poor parcel 1 configuration, a high proportion of underutilized or deteriorated properties, and limited and congested transportation access into Downtown and little connectivity within it. The Development Strategy presents twenty-six recommendations (in five categories) to overcome these challenges: • Organizational - Strengthen the organizational and leadership capacity of the Downtown. These recommendations include providing seed money for a strong (private non-profit) Downtown organization, increasing property/business owner outreach, increasing cooperation between the CCDA and the CCAC and other existing groups, and assigning a staff ombudsman for downtown projects. • Policy - Implement flexible, but strong policies to guide development. These recommendations include instituting design regulations, and amending existing zoning standards, and instituting an expedited permitting process. • Housing - Encourage a broad range of housing types at varied densities and levels of affordability. These recommendations include assembling land for housing downtown, conducting design and feasibility studies for housing and mixed-use development on parcels adjacent to the Urban Plaza, and creating a Development Opportunities Study Program to encourage property owners to explore redevelopment. • Retail - Revitalize Main Street and redevelop the two existing retail shopping centers at the intersection of Hall Boulevard and Highway 99W. These recommendations include forming a relationship with a commercial broker to work with property owners and retailers to attract desired retail development downtown, and creating a Main Street storefront improvement program. • Access, Transportation, and Parking - Carefully consider targeted transportation and parking actions. These recommendations include implementing long-term plans to increase connectivity to and within the Downtown, establishing a shared parking program, and pursuing a modest parking strategy. Several of the recommended strategies would require a commitment of City financial resources to assist private development, such as assembling land for downtown housing, commissioning Development Opportunity Studies, offering redevelopment loans or grants for new development and storefront improvement. The consultant sees such expenditures as essential because downtowns are inherently more difficult and costly places to develop property (with higher public expectations, more expensive land, higher cost construction types, difficult staging, etc.). 2 The Strategy also recommends that City public investment efforts should be focused on two opportunity areas: the core area around the proposed Plaza (between Fanno Creek Park, the railroad line, Main Street and Ash Avenue), and the two shopping centers at the intersection of Highway 99W and Hall Blvd. Staff is recommending the CCDA accept the report and forward it to the City Center Advisory Commission (CCAC.) 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N 0 .0 U) �` -1 C i ell O CU O F. a—'' = O a, '6 w •a•' Ti N .� ti C. 7:3 L ,i vO ., O ff., O- c,0 .r . U "ed cu Ta 0 ., o eC O a, c a) .E c '> u ‘4...• O nA Q- C U s O U h- CA V V r O O `st °''h" O y T V - i > V .6 ,.7. — ,- O U 0.0 E O Cid 0 >- ee v c C ao ti c ea C c OD U 0 a .R s— i n4 C Q E nA c E 0 - 31. ,- tip c _l, y a' �.. c c = -c c) E y es ,, c O 22 o •ro es C c :co � a ' ...„ = et " F— v a, a n. O .0 a. a °`°et LA r 0 - A ° * 1 0 to S,? E > a! 0_ co c a c .- 3 - -- °o i= , a, a Q <11 S = O 'O E •E C cC o •X ti neo v a� c c s - , E E o .N o El.). n �} o ei •E E 0 0 3 0 0 °' zs v •'i-•- .0 .0 •3 • C O E' Q = 0 C O U 0 v c C _ ""' 0 y a) a) �. cc c Lal 3 o E CO .� ,o-,, Cs^, GJ "a > .N O O +N. 4; O "0it' cG OA c4 y U N ..- es 'o^ C t.. c 0 .— U ea eG c V 0 a) c c ea ea 0 'c o -a '- U a0i u n > a� Q y o s N 3 0 n e* Cij LO c i "G c Od TVI N y a� LS V O cG ^ .,, C N O N > N I lit jot. `' C es E O 3 V 10 t u c -C p c c o . ° t o ° c CD o o v cc o - a.) a o w 0 O o a , V E a. D C 0.0 v� a. J Q v v, a. CG i- O s N CI. V? ni i 1 mil i IN N E i cn Z 0 W 0 E ^ . O ^�^ , W ) C) 73 76 2.6 r -5i ( v, U OCIO C V QJ C N •vl C U -72 r. C D v •°C° _o clA o- it � O • . 1E@ v > E y a o i M taA c = rG -� ti > •C ti = s o o ° 0.0 K O w a, rc a a L L /O/•� " CI g E O � O & C CCr, U a 8 'm C ns ,-, y = O Q O Q o O 0 ti N Y O ,..r, V C C N O U O U ) I� - w+ U N C `.A 0 C O o a CI '', _ •� -) C -° a� 0 3 C Q c ° W O r N., I-- ° C xtj CU O N N i.i C G, N - -c "r 'U C ce GJ E O (-).„,” c C c,� 43 3 o ° - 3 C 5- I v cid p Q . - ` c� Q '� v o o O i N 0. c%� • VI J i N E � f (0 N .o-+ E C� E C E 2 - - _U z 0 i{:), 2z I , C V! E^ o_ O >^ ^} _ W ^c W )U C a' co ,- ft C ft cC rG O' i- 4 C C _ -C�V v- a, C C O > E, 4 Q a N L CA -� /� U = O '` V , c .,..-6 m i U A _ aJ p J O - V/ tC C -.7.-- F 'a z.v- •N Y C ,. a' a' .., C r,Z N r u -N U }— `�-- C. �; 3 -C C o U -- > 8 N 3 = = .E 3 • a C : • V CC C 15 Na' 013 �, O C , T O '. 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Q ^ L •_ a m . t' -o VS -= = al _ < O cc ._ F- N = C,5 LI N M to U 0 O _ > E U U N cC vi r- N > N L _ +� Q ' cn o 25 _c E 0 .— >-. c� czi v, aJ =_ pcr) o C i . " S n c c7S X CU U > N I U = S O < cn �+ CI t U L __ � *-,, •^ O v) +- CL0 O = c� r c cic C7 • Qi O cts U z_ +-+ J C 2 C N a) p 0 C pm p c�i, Cll > �' = i > O C 2 Z C c> N N N p 3 O _, O +.-' .- " -� _ r s > U O '> cCS cL� U > > r• p 0 -0 a) 0- O E >,-6 -c- -0 cn ca U o O O a � ago e cu C o >., a 0 o X _c C ° ° 0 ED E X _ U .? ) O O N CD c o CU cn Ci CU O > .� O _ CI) Ln r- +-. N CD en N O X .� p � o -C c - ' }' `I 2 .4-7- — r Cl.) = a� ft N WI N >-• , + = O 'O v, rcs 1 cC i > "U co ` = +-, r N ft A N ra O c N O C o N c•o �" _ — }cCS, Q N s bA E = co , _ 3 P- . +� N Oil O > R5 vi c UCI) c O Q C = p -' .— O •`- O .,.O 2 0 Q) (n el:0 cz s 3 O blJecs m •,,--6 r- r N > n O O +- .� CL) L m 02 Ce -0 L V, L) U 4- r 4y- Q N N C C% _ LI et ,.� >- p p aQ ro .c U C) cu C _ 2 VI o s- = c _ C OHill = O Q cG C7 VI L. 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E aaj .- o Cr) i t rz a) 1 O U a.) o .u) -"(:) � ••– v 0_ 3 — c_ c) >, a) c �I� U • "� bA a) i o c o - 5 o_ • > V O `� `� �,, E O E a� v E — o C7 L' t .O ~ •O O r Q E >a C c COQ) CJ Cr) .4......,, W a a II III :111 PN o A. 0 O bA g rn -o ''V � Z � • N 8 • � o 71-5 02 cn ~ . z � '' VDp .v o AN z O w t1) a i I � aosi) f i Ulm aill) O Lem O -0 .� O a..) ._ u O 0- ioI _________________a) . _-.... . , .. • ,.. : fi > i JJ�i�tdaii�il� - > '' 4r:-E€tr, eE i t- b.. `A�'q- _. yg CD r �.'V 0 , eL c. ii,:..,...1 i_i)_.- 0"..,,_jr.,:"....r. idkilif...V.T. • , ,Z. rrnni i ', ,:,,: X.. 7 vr.t: as:. iit f;',.? i a. _.... . „ , ›N ....._ • •,, ,ir.,•,,,„•, ..„----••••. .• .•..,-- Art--”:„..4,,., Z 'i is CO i .ir .- •'..:. . . T.:'''.1. Il 1. _..,,.. ,.. . ,, ... B,„, E . iu :...„,' !_ -�-t (.17.... O Z CI 1,......) E ; , ....„ __,,, .. -,. ..... , , . .,, , ,.. ,, ‘: . , ,.., . ., , . . ,: _ ! .p. f ., , . , .,.. , f ' �f ,r--1 , CI .,.. 0 i 1 i i--1 I } .i$ l LI LELAND CONSULTING GROUP DOWNTOWN TIGARD DEVELOPMENT STRATEGY Project Memorandum TO: Sean Farrelly,City of Tigard FROM: Chris Zahas,Leland Consulting Group Tina Mosca,Leland Consulting Group DATE: September 12,2007 SUBJECT: Stakeholder Interviews Summary Project Number: 4749 On September 6 and 7,Leland Consulting Group conducted developer interviews in support of the Downtown Development Strategy. Three developers specializing in mixed-use retail and urban housing were interviewed. The interviews are useful to the Development Strategy for a variety of reasons: • To allow developers to share their perspective on Downtown Tigard's redevelopment potential; • To identify ways that the City can leverage public investments to attract private development and investments downtown;and • To identify key opportunities and barriers to implementation that need to be addressed in the Development Strategy. This memorandum summarizes the comments received in the interviews. It is organized into key themes that represent common areas of discussion. Each theme includes a brief summary of the key issues and is then followed by selected specific comments in bullet form. In the spirit of openness and candor,the interviews were conducted confidentially, therefore no comments have been attributed to individuals. Housing Similar to the stakeholder interviews conducted in July,there is a strong consensus that housing will be the primary catalyst for redevelopment in Downtown Tigard, particularly in the early years of urban renewal. The area between Fanno Creek Park and Burnham is considered the best location for housing. The area has several assets,including the Park,the planned public plaza on the Stevens Marine property and close proximity to Main Street retail,the Commuter Rail Station and Tigard Transit Center. Building higher-density residential along the Park will ensure that these assets are fully leveraged. Other areas with strong potential for housing include the area between Burnham and the railroad(north of Ash Avenue and south of Main Street)and the area east of the railroad,near Ash Avenue and Hall Boulevard,where most of the existing housing in Downtown Tigard is concentrated. ■ Urban Strategists, www.lelandconsulting.com Page 1 of 4 Portland•Denver•Boston•New York•San Miguel de Allende,Mexico LELAND CONSULTING GROUP III: According to developers,housing along a park or open space typically commands a 25 percent premium compared to similar housing without that amenity. Likewise, proximity to a rail transit center could have up to a 20 percent premium. Interviewees believe that housing directly adjacent to the railroad tracks is viable, although not as desirable a location as housing abutting Fanno Creek Park. On a daily basis,freight traffic is infrequent and does not occur during nighttime hours. Therefore, noise produced by freight trains will not significantly detract from its residential appeal and a buffer should be installed to mitigate noise from freight trains. In addition to identifying the best locations for housing,interviewees offered the following suggestions and comments: • Downtown is a good location for housing of varied types and densities, including market-rate and affordable rental housing as well as for-sale housing, including condominiums and townhomes. Workforce housing,typically geared to households with at least one employed adult earning 80 to 120 percent of the median family income,is also considered a viable option. • Limit live-work development,which has not proven as marketable as other housing types. • To attract residents,downtown housing needs to be within close walking distance of neighborhood retail and services. • The first major housing project should be a market rate project. Starting off with affordable housing would not set the right tone. • Younger professionals in their 20s and 30s and empty nesters will be the primary buyer groups for downtown housing. • A 20-acre site is more than enough acreage for a mixed-use transit-oriented community. Property adjacent to Fanno Creek Park between the Stevens Marine Site and the Verizon facility would be a natural location for a larger,mixed-use development. Since most properties along the Park are larger,it may be easier to assemble land there than in other locations,such as the area between Burnham Street and the railroad,where parcels are smaller and oddly configured. Retail In addition to discussing downtown housing opportunities,developers shared their perspective on Downtown Tigard's retail potential. One interviewee noted that the demographics of surrounding neighborhoods have evolved beyond the quality of existing downtown retailers,while all interviewees suggested that the City of Tigard is well educated and affluent enough to support a higher end and higher quality retail environment. Other specific comments on downtown retail include: • The types of retailers that the City should try to attract downtown are a specialty grocer,such as Trader Joe's or Market of Choice,a bookstore,restaurants,a coffee shop,apparel stores (both local and national)and other high quality, specialty retailers. In addition to attracting shoppers and visitors from outside • Urban Strategists, www.lelandconsulting.com Page 2 of 4 LELAND CONSULTING GROUP 111: the area,retailers that specialize in neighborhood services and convenience goods will make downtown an attractive location for housing. • To market Downtown Tigard to desired retailers,"get the right broker"who understands how to engage prospective tenants. • Insist on quality development and partner with developers to identify strategies to reposition existing retail centers. • Engage property owners in discussions about alternative means for redeveloping sites in a manner that will profit existing owners and developers while benefiting the community. Getting Ready for Development To make Downtown Tigard an attractive place for private investment-in particular housing and retail,which are anticipated to be the primary uses downtown- interviewees recommended several action items and policies the City should implement. While some of the recommendations address issues that are broader and more systemic in nature,others speak to very specific actions the City can take to create a business-and development-friendly atmosphere downtown. Recommended Actions • Above all,the City must clearly demonstrate to the development community that it is 100 percent behind making something happen downtown. City staff and public officials need a strong,unified vision to communicate to developers and must keep internal conflict to a minimum. • Appoint a downtown development coordinator or ombudsman to create and sustain strong communications between the City and downtown business and property owners and champion the revitalization process. One of the key responsibilities of the ombudsman could be to establish a relationship with property owners of existing retail centers such as Tigard Plaza and the center anchored by Rite Aid,to explore the possibility of re-tenanting and improving these centers or redeveloping the sites under a ground lease. • Offer"carrots" to developers and downtown property and business owners to encourage desired development,including but not limited to: o Land assembly(housing and retail) o Expedited permitting process (housing and retail) o Storefront improvement program(retail) o SDC waivers(housing and retail) o Tenant subsidy in the form of a loan that converts to a grant if family wage jobs are created(retail) o Development opportunities study(DOS)program(retail) o Set aside seed money for a public-private partnership for formation of a property trust or similar legal entity as a means to assemble properties. In such a model,downtown property owners can contribute their properties to the trust under agreement with a master developer and share in profits of the entity equally so that no single owner gets a ■ Urban Strategists, wano.lelandconsulting.com Page 3 of 4 LELAND CONSULTING GROUP L windfall or loss if any zoning and development changes occur(housing and retail). • Think strategically about the types of projects that tax increment revenues and other public dollars are spent on. Public funds should be invested in projects such as land acquisition and assembly that will pave the road for development by removing barriers to entry. While financing some basic street and streetscape improvements in the early years of urban renewal will be necessary,the City need not finance projects(or portions of projects)that could be paid for by private development. For example,instead of improving all of Burnham Street, interviewees suggested that the City focus on upgrading thesegment of Burnham that extends from Main to Ash Avenue. ■ Urban Strategists, w w.lelandconsulting.com Page 4 of 4 Downtown Tigard Dovoioprnont Strategy p, - City of -M 'Tigard - 6 November '2007 L LELAND CONSULTING GROUP WTODduc°QOc»Ol~ - - - Tonight's oufiino ■ Review project purpose ■ Fundamental principles ■ What we found ■ Where do we go next? L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group OU1~~l~CDCcO~ID~ClUC~011 Project Purpose ■ Review existing plans and policies ■ Research market conditions ■ Recommend strategies for: - Prioritizing public investments - Strengthening leadership and organizational capacity - Creating incentives for development - Removing barriers to development - Assembling property - Increase tax increment L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Pro ect components ■ "Kick-off" meeting and tour 1,00 ~ ■ Assist Plaza planning ®p`\ ■ Review of existing plans ■ Market Reconnaissance ■ Stakeholder interviews ■ Developer interviews = R ■ Development Strategy 1a TT L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group FundarnentaOs of SuooessfW Downtowns L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy . C -Mdfl np, Noo~c°o ~Uc s Private Dnvestrnent Follows PuNio Commitment ■ Downtown development is - More complicated - More expensive - Riskier ■ Strategic public investments - Reduce risk - Demonstrate market potential - Leverage investment - Catalyze private investment L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group Many, Many Projects ■ Maintain momentum, public interest and support ■ Big and small ■ Public and private ■ Physical and policy ` ■ Housing, retail, civic ■ 25+ at any time O ' Doa L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy U-Wdlft G°'~oa~QU 0~ - Many, Many StakohoWers ■ The City cannot do it alone ■ Let people be a part of the solution - Business ►~s I - Residents - Civic - Nonprofit - Educational - Government L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group N Rn anp Key Findings s U'UU 4 Downtown is on the Right Track Progress is underway: ■ Plan adoptions ■ Council priority ■ Street improvements funded ■ Recent redevelopments ■ Plaza and park planning , ■ Staff dedicated to downtown LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group ■ '~G~(' The Foundation is Solid The Fundamentals are good ■ Authentic "Main Street" ■ Fanno Creek Park "green" amenity and catalyst for development ■ Close to employment and retail SY ■ Regional transportation access ■ Strong demographics ■ Transit access L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Some Areas StiH Need Qftontion ■ Property deterioration ■ Underutilized land - ■ Incompatible uses ■ Limited access and circulation~■ Weak organization ■ Not on developer's radar L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group Strategic Recommendations ■ Where do we go next? ■ How to we leverage what's been done? _ 9;a ~ 4r Ar 21-4,. M6YS CAIRVftn at fWAlYY 611001 L' LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Focus on Grousing First ■ Market is supportive ■ Residents will support J merchants o ■ Playoff existing amenities ■ Burnham area first LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group Land Assem y os Needed ■ Primarily for housing a ■ Few large parcels exist ■ Critical mass needed for development ■ Big incentive ■ Longterm - Public Works yards and ~nwco..wmb building L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy pursue RetaH (Re)Devdoprnont ■ Redevelop the 99W/Hall shopping centers III, Make incremental changes to Main Street ■ Contract with a retail consultant ■ Marketing and branding ■ Assist in improvements for smaller retailers ■ Make room for locals and chains LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group Dmprove Downtown Organization ■ Active, ongoing ■ Better collaboration management needed and partnering ■ Establish a strong, ■ Resolve conflicts private downtown early organization ■ Unified public face - Marketing ■ Shared vision and - Advocacy goals - Implementation - Education L LELAND CONSULTING GROUP DOWNTOWN TIGARD; Development Strategy Design Standards and Zoning ■ Always insist on quality ■ Developers prefer good standards i" ■ Link to other items (e.g., storefront improvement) ' ■ Extend mixed-use to entire urban renewal area ■ Special treatment/overlay for Main Street and gateways - Unique design standards - Active ground floor uses L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group ■ ~~c~ ~S~Q«litC~~OC~'~5 ftrovo Access and DonnoctMty ■ Every downtown needs convenient access ■ Tigard must improve connectivity: - From surrounding neighborhoods - Within downtown - All modes (peds, bicycle, cars, transit) - Ash Avenue ■ Develop a circulation plan L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy But Don't Sweat the Following ■ Post Office - a great Downtown anchor ■ Performing Arts Center - let private sector lead ■ Parking - simple management is all that is needed ■ Green Corridor - incorporate into planned connections LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group ®c OCM - - - Create a Low-Cost G° evitafta bn Tool it High impact, low risk, low cost tools: ■ Development Opportunities Study (DOS) programs - Work with existing property owners - Show development potential ■ Storefront improvement ■ Commercial redevelopment loan or grant program L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy 0 Q00- c(e Ocm Create an "Open for Bushess" Tookt ■ Downtown Liaison in current planning ■ Expedited permitting process ■ Density bonuses for projects that meet criteria ■ Increase property owner and developer contacts ■ "Success audit" L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group Condus~on ■ Get a catalyst project underway ■ Strengthen human infrastructure ■ Market your downtown ■ Maintain the momentum a L LELAND CONSULTING GROUP DOWNTOWN TIGARD: Development Strategy Leland Consulting Group Agenda Item # Meeting Date November 6, 2007 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Review of Concept Designs for Faring Creek Park and the Downtown Plaza Prepared By: Phil Nachbar Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Review Concept Designs for Fanno Creek Park and the Downtown Plaza. The City Center Development Agency (CCDA) will be asked to select a specific concept design at a later date. STAFF RECOMMENDATION Review concept designs for Fanno Creek Park and the Downtown Plaza and provide feedback with regard to concepts, design elements, programming objectives, or other aspects relevant to design. KEY FACTS AND INFORMATION SUMMARY On August 28th, 2007, the City Center Development Agency passed a resolution approving the Stevens Marine site as the location for the public plaza and endorsed the concept plan for the area surrounding the Plaza site. Since August 28th, consultants, Walker Macy, have developed three (3) concept designs for the Upland Park & Plaza and one basic design for Fanno Creek Park with choices with regard to trail / boardwalk locations. To date, these designs have been reviewed and discussed with the Fanno Creek Steering Committee at two meetings, and with the CCAC at one. Members of both groups have expressed the need for more time to consider the options. In order for both citizen groups (Steering Committee and CCAC) to feel comfortable with the timeframe for selection of a concept plan for further development, staff is requesting that the CCDA review the materials to be presented by Walker Macy, but not provide direction until after both groups have had time to prepare independent recommendations. It is anticipated that the Fanno Creek Steering Committee and the CCAC will have developed recommendations prior to the scheduled November 20th CCDA meeting. Concept Designs for Upland Park & the Downtown Plaza: There are three (3) concept designs developed for the Upland Park & Downtown Plaza. The concept designs all address a "program" of intended uses for the Upland Park & Plaza, and an indication of the range of size, small to large (see Attachment 1). All three concept designs have similar design elements, including the Upland Park (a landscaped park adjacent to the Plaza), an overlook viewing the natural area, a "festival street," a hard-scape plaza, an open lawn area ("great lawn"), a storm water creek ("urban creek") which channels urban runoff through the site, "cafe seating" as part of anticipated, new development adjacent to the plaza, an interactive fountain, a play area, and a kiosk / restroom /shelter. Cafe seating is outdoor seating that would be provided as part of a restaurant or cafe bordering the plaza. All three concept designs would allow for the 'Festival Street' to be closed off for events with the ability for people to move easily between the Plaza and Festival Street. The design concepts differ in their layout and design emphasis. The Plaza and lawn areas for the three schemes differ in size, but not significantly. All three schemes can function similarly with regard to programmed uses. More detailed 1:\1..RP1.N\Council Materials\2007\11-06-07 AIS CCDA Review of Concept Designs for Fanno Creek Park & the Downtown Plaza.doc 1 descriptions of the alternative schemes for the Upland Park and Plaza, and Fanno Creek Park are described in Attachment 2 (Scheme Descriptions). Citizen Involvement: There have been two open houses, and multiple public meetings held at the Tigard library Community Room. For the October 20 Saturday Open House, approximately 500 Tigard residents and Downtown interested persons were invited with 45 persons attending. Public comments from the October 20th Open House are summarized in Attachment 9. OTHER ALTERNATIVES CONSIDERED None. CITY COUNCIL GOALS Goal 2: "Continue to support implementation of the Downtown plan. - Promote community fabric in the Downtown by developing a Public Square." Location of the Downtown Plaza furthers this Council goal and continues the effort to implement the Downtown Plan. ATTACHMENT LIST Attachment 1 - Upland Park & Plaza Program Matrix Attachment 2 - Scheme Descriptions Attachment 3 - Plaza Scheme 1 (Rectangular 'Great Lawn') Attachment 4 - Plaza Scheme 2 (Round Lawn Area with natural amphitheater) Attachment 5 - Plaza Scheme 3 ("Fan shaped" great lawn) Attachment 6 - Plaza & Upland Park Sections Attachment 7 - Park Scheme 1 Attachment 8 - Park Scheme 2 Attachment 9 - October 20th Open House - Public Comments FISCAL NOTES There are no major cost differences among the Fanno Creek Park and Plaza Concept Designs. After a decision with regard to concept design is made, a preliminary cost estimate will be performed by consultants Walker Macy. I: l.RP1.N\Council Materials \2007\ 11-06-07 AIS CODA Review of Concept Designs for Fanno Creek Park & the Downtown Plaza.doc 2 ATTACHMENT I Sizes Fanno Creek Plaza and Park Program Matrix Small Large Program Elements 1,500 sf 8,000 sf Entertainment (Seated) 50'x30' 100'x80' 90-100 people 500 - 600 people 900 sf 1,800 sf Picnic Shelter 30'x30' 60'x30' 20-30 people 50-60 people Restroom 256 sf 512 sf 16'x16' 30'x16' 400 sf 2,000 sf interactive `Fountan 20'x20' 100'x20' IE - Corvallis IE - Tanner Springs Play Area 2,500 sf 5,000 sf 50'x50' 100'x50' 20,000 sf 81,000 sf Lawn Area 200'x 100' 360'x225' 1/4 Soccer Field Soccer Field 200 sf 1,000 sf Seating Area 20'x10' 50'x20' 5-8 people 30-40 people 4,500 sf 18,000 sf Event Space / Crafts Fair / Farmers Market 15 Booths 60 Booths -300 sf per booth -300 sf per booth ATTACHMENT 2 Scheme Descriptions Plaza Scheme 1 (Rectangular "great lawn") has a strong geometric form with a large lawn area (approximately 35,000 SF). From an aesthetic point of view, the design strength of Plaza Scheme 1 is that it provides a dramatic form with its rectangular lawn, and "L-shaped" plaza that begins at Burnham Street and borders the edge of the lawn area ending at the Overlook. Plaza Scheme 1 design, in comparison with Plaza Schemes 2 and 3, is likely to generate stronger visual interest due to its strong design. Plaza Schemes 2 (Round Lawn Area with natural amphitheater) and 3 ("Fan shaped" great lawn) are more park-like, with curvilinear lines more typical of a traditional park. Plaza Scheme 1 (Rectangular Great Lawn) provides the largest of the lawn areas. With the "L- shaped" plaza bordering its edge, it provides a flexibility of use that includes setting up entertainment venues on the lawn with seating on the hardscape edges, or both entertainment and seating both on the lawn. Plaza Scheme 1 (Rectangular Great Lawn) also allows for flexible plaza space that can be programmed both along Burnham Street and along its extension to the Overlook. Plaza Scheme 2 (Round Lawn Area with natural amphitheater) is unique in that it includes a 'natural amphitheater', a mounded area with stepped seating overlooking the lawn area. This would be used for viewing events held on the great lawn in the summer. The natural amphitheater would be a permanent feature and therefore would not be as flexible as the other two concept designs. Plaza Scheme 3 ("Fan shaped" great lawn) is the most traditional in its design. Its design is less demonstrative than Plaza Scheme 1 (Rectangular Great Lawn). Fanno Creek Park Design Schemes 1 and 2: Consultants have provided two (2) park design schemes which are similar, and address the remainder of Fanno Creek Park (23 acres) from Hall Blvd. to Main St. Overall, the goals for the design of Fanno Creek Park were to design a park with preservation of wildlife and habitat as a first priority, balanced with use by the public. The design schemes differ only in the location and presence of trails and / or boardwalks. Both schemes include the creek restoration work to be performed by Clean Water Services (CWS). There were several criteria used for the relocation of trails including aligning trails with high spots, out of the vegetated corridor, using existing trail alignments where possible, siting trails away from the industrial edge, and maintaining their connection to southern access points. r \Z> \ i" ``~-'``•"`a. ' r Columns, 'r'' (c.- ~ \ tight , • ` ! ,a~., i feseating dive, t~5~ ! .Fountain ' r f / \ ,Westroom V/ ater storm" ' < v Creek \ }lousing Festival' street re \ \ Pier lei-Mod 'A-,.V, Naturalize F ^ / Vegetation Plaza Schei pUbiia 0 (Vey Ei thetitYoE119dtd f.0 ~i $Jll1A~~up~~p ~1.uma ScraA~chitec~sl cu~aiderHunt ,._.,..,WhitmanPro}e Gateways,' CafeSeating~. -►nteradF`~'" ntain \ Fou ms."kwi Restroo Terraced. \ Stormwater Seating ' o Creek . ~ ~ Open lawn Housing ~ . \ fi \ r, Street.``, play ' 'ovedook'' i Area Multi-modal ,1`. - -Trail ~ t, Natu lize - ; Sege ation 0 ~ plaza Scheim ~a~rto C~Q~Ca ~atCt & Public ~aYal~ev Ma y SffantfiitedslRPFF ~~hlRidetWIM t It f/ V (.~3= \~7t~~ Cafe Se ht Co mns' k \ x~ Lig lu a Fo fain ` ; n• \ wjShaUokwrRestrooms LJ &ppen MOM play \ ppen Lawn Housing Festival ' . Street n \ L degetatio ~4 1 it,i plaza Sche' ~Oawtwubu ~~a~ ,za { }(4FF ~ raFnumu,mt Burrdem Lgta Town Cd1ee tCmk Fouraaitr r Open Leven £ . _ Regoral TMI Overlook Street ~~Lir with Restroom /en,/ vr. - I III { Scheme 1 &nnham ay Kiosk O"in Sloped Leven Path Grass Regiwat Tra l ~ Overlook Street with Restroom~~ K S / 1 4r 'Y / tl - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i Scheme 2 Bumtuan Light Tower Open AirShelter -Fountain Play Area Open Lawn Tres i Street with Restroom T. I r. z Il s jf ' 1 41 Scheme 3 f_ Plaza and Park Sections Waikeu. Macy Fanno Creek Park & Public Use Area m Sera Architects I KPFF I PAFltuma The City of Tigard I October 2007, Karen WhitmanProj2cts Rider Hunt i• ATTACHMENT 7 ✓ \ on. rkand. \ \ j✓ 1~ A-Say anvian KV Relocate f . \ ~O 5 ~ \ J✓ \ < P`op'nrLine Bridge \ \ \ lee Ym,fiood f/•, . 1 ~ \ ` Rood-Y Drainage \v. - r r' \ fat• ,s 7 orm puwk CekCme,fte w h\\ Open wamt3lde \ ,r ✓t/~~ Annet i . . \ A r \ -i NewBoardwalit Wel,nd \ ® Good ud ' J { 1. C vemmn \ \ \ Xx V -7 C^la'g w.geuted \ l Ii \r \ id. / . t. New Bridges - --A Oegf.dedVIVWtW Cor ida - G Hall l \ \ ❑ Exk4ng Buadk g Z- r , i~ , \ v O aces./ant •ti: r/ ` ~ ~ ~ Inte,yeNve Point h, f ' ~ ~ \J`~\ \ r ~ t O_wk `l.t .1•( 1 ' fr I~ - - _ _ 'r'te'.-'. \ mot' - - - i 1 ~ `t, 1. 1 ✓ \ ~ \ ~ I 1 Park Scheme 1 Walker Marv Fam Crcek Park & Public Use Area ATTACHMENT 8 vx, ~ O Site. O ~ \ ' \ T ~ A-Bly .Y \ 7~ KEY \ ---100YCU Hood ® Creek CentoOw wodo OpenwawlSide New Brid 9, Cool vcgewted ~ _ - - • lYei:otl ~ \ ~ C«rd« Marglrglveyemed ~-'\`\/,T~~` _ •~J `t NewBridges ■ ~ - - ~ ` \ Cty F j'r Eilstirp BuPAkq /t. i~~ ~ \ r N`~ F-I \s ` • lntermethe Voint / , ! \ / , ~1,~ _Y ♦ °~.ji.( F i. ' 1'.` t yrl._ i♦.--/ 1y \ NefY6oardwaU_;~ Park Scheme 2 UVaIlcer Macy Fam Creek Park & Public Use Area n r 7• ro: , t: .:gyp. ri,~ .r t ~:l .I ..`.1:... ATTACHMENT 9 WALKEK•MACY Landscape Architecture Urban Design Planning MEETING NOTES PROJECT: Fanno Creek Park and Plaza Master Plan JOB NUMBER: 0717.0 BY: Laura Herbon, Walker Macy DATE: October 22, 2007 RE: October 20th Public Meeting No. 2 - Concept Design On Saturday, October 20th, the second of three public meetings was held in the Tigard Library Community Meeting room for the Fanno Creek Park and Plaza project. The purpose of the meeting was to gain public input on the concept design alternatives for the plaza and park. Approximately 45 people attended the Public Meeting, including several members of the Steering Committee and one City Councilor. Information was presented at two stations in an informal open house format. The first station focused on options for restoration of Fanno Creek Park, the second on plaza design options. Members of the design team were available to discuss elements of the various plaza designs, and their design precedents, including: farmer's market/ festival street, interactive fountains, cafe seating on the plaza, structures, multi-use lawn areas, the urban creek corridor through the project site, overlooks/ interpretation and gateways. Trail alignments, trail widths, and recommended safety corridors within the Fanno Creek park were also discussed. Public comments were recorded primarily on comment cards that were made available at the door. The meeting included the following Staff/ Steering Committee participants: Consultant ream: Laura Herbon Project Manager, Walker Macy Ben Johnson Landscape Architect, Walker Macy Meeting Participants: Phil Nachbar Senior Planner/ Downtown Development, City of Tigard Lisa Olson Project Steering Committee Dan Dolan Project Steering Committee Mike Swanda Project Steering Committee Following is a summary of the major comments, points of clarification or additional issues raised by the public participants during the open house: • Would love a fountain! A play area viewable by walking paths. Main St. building conformity so it doesn't look so old and skuzzy. Really excited about Farmer's Market. Interested in being in and selling at the Farmer's Market. • Everything I hoped the plaza includes it does! Space for Farmer's market, access to transit and bus terminals and bike/pedestrian path. I hope one day to see a bike path cross Hall Blvd and go through the green space behind the library and connect to Bonita Park/Bonita Road. Removing blackberry bushes and replacing with native plants that offer better visibility and access is good too. • Would love to see a bakery (breads and such) on Main Street. Also an Annie Bloom's type of bookstore. CCR's that prevent brick buildings being painted yellow. • Plaza scheme #2 = Terraced seating is excellent and plan needs varied ground levels to attract people to utilize plaza. Need art work throughout plaza and park (i.e. Corvallis park by river). In park Lawrence L. Walker • J. Douglas Macy • Michael W. Zilis 111 SW Oak, Suite 200 Portland, OR 97204 Phone 503-228-3122 Fax 503-273-8878 Fanno Creek Park and Plaza Master Plan Public Meeting Notes Page 2 area = no major lights except it would be very helpful to have light along Ash St. for people to walk from the west residential area to the main plaza area. • Would dogs be allowed on Fanno Creek trail on leads? You talk about naturalized habitat. Other cities don't allow dogs during nesting seasons in similar type areas. You appear short of parking spaces during festival events. Do you plan to transport from other areas? • Add! Old rail area "trail" through Tigard from North Dakota to Library. Rail to Trail! • Loop trail by Public Works Annex and use Park Scheme 2 and keep old trail with (Includes a sketch of keeping the trail portion south ofAsh that currently gets flooded, so that it makes a loop with the proposed re-routing of the trail through the Public Works Annex.) • Plaza Scheme 2 is best because of raised seating in the open lawn area. • As a family with 2 young kids, we like scheme 3 because the play area is in the middle of everything and not off out of the way, and also it's near the fountain. As for the playground area itself, we like the builders who did Sunset Park, Tualatin Park, Jergens, etc. • Park Scheme #1 and #2 and meandering the stream north of the new bridge is excellent. Important to retain sensitive land areas for bird and wildlife sanctuary as well as plaza and park (nesting habitat.) If a boardwalk is built as shown on park scheme #1, rails to keep people out of the sensitive area is important. • (Same author as above, different card.) The Sequoia tree at Ash and Burnham Streets needs to be protected not cut down. Tigard has a chance to utilize the magnificent natural living tree as a major feature in the Plaza. The Visioning Task Force throughout the planning process supported natural and historic features, trees, and natural resources. The city saving the Sequoia would bridge the gab between government and citizenry to further promote support for the downtown redevelopment. It could be an opportunity for a plaque and national recognition in the Arbor world! • 1 like Park Scheme 2 - I like the loops and viewing area. Plaza Scheme 1 - I like the open area for multiple uses; the play area close to road area. I'm concerned about parking in all schemes. • Prefer Plan #2. • Concepts look promising. Anxious to see progress. Anxious to see Farmer's Market back in the downtown area. Want plaza to hold groups of people, which it looks like it will. Like the water feature - it is unique to this project. • Mike was very informative. I think the plans and thought behind future developments is great and exciting for the Tigard people. Full speed ahead. Adding a fountain and having people and children interacting is what Tigard needs to add! • Concerned regarding parking (a lot vs. street parking.) Prefer Plaza Scheme 3 - we like the shallow pool and positioning of open lawn to play area and cafe seating. Would like path from library to the plaza to walk all the way up. • Scheme 1: Plaza space bleeds nicely into lawn. Crown the lawn space along W to NE axes. Play area location good. I like the hard lines of Scheme 1 the way they pull a person into the softer trail area. I think the urban creek could take on curvilinear yet geometrical meander crossing the straight path a few places. Bridges would add expense but create more interest. Overlook very nice! Scheme 2: Ellipse is nice and soft but the filled area feel like the opposite of what is needed. Cuts off Fanno Creek Park and Plaza Master Plan Public Meeting Notes Page 3 connection/view of creek/trail area. 2's gateway elements could be nice. Scheme 3: Too amorphous. Odd shapes are less multi-functional. • Love the fountain idea and the terraced seating of choice 2. • 1 like the idea of a downtown park but am concerned with how the homeless will be deterred. I like the fountain idea with the shooting water for kids to play. I like Scheme 1 and 2 of the Plaza and green space vs. a play structure. I assume Fanno Creek Trail will tie in and that seems very positive. Scheme 2 is my #1 choice. • Picnic table on overlook. Concern with play area location out of main stream area. Stepped area beautiful but less flexible? And homeless hide down behind steps. • Trails - like loop element and minimizing industrial park experience. Park - like Scheme 3 with the addition of a gateway structure; like kids playground being close to water feature. Also like Scheme 2 - like the goal of the park being an event place with central focus area. • 1 really like the lampposts in Tualatin and if they are added to Burnham it would be great. And maybe some restaurants added would be great. • 1 would love to see a fountain for kids to play in. I'd prefer one similar to Jamison Park vs. Beaverton due to the natural boundaries that the rock wall affords. A playground/climbing area would be wonderful as well. A restroom is a must! I really like the terraced seating. • Plan looks very good and much thought has gone into it. The children's area should be fairly close. The plan with curves is more appealing, and I like the terraced seating. • Plan 2 - like amphitheater concept like Washington Park - Rose garden area - very nice. Plan 1 - like long hard space to overlook. Urban Creek - like straight on slant with waterfalls - flat top so people could sit or hop-step over creek. Festival street is great. • Verizon's vehicles backing up in the wee hours of the am are too noisy with the back-up warning alarms. Why don't noise ordinances apply to this business?? • I've always enjoyed the look and feel of Multnomah Village. It's a destination location with residential around which makes that area quite attractive. • Paper cut-out shows terraced seating being creating through cutting down into park (rather than filling up.) Hole would be allowed to fill with water during the winter, but would serve as amphitheater like space during the dry season. A W__ TIGARDV 0 5 M CENTRAL BUSINESS DISTRICT ASSOCIATION November 2, 2007 AAA= Fanno Creek Park & Plaza Master Plan Steering Committee City of Tigard 13125 SW Hall Boulevard Tigard, Oregon 97223 In the next couple of days, you will be considering your recommendations for the design of Fanno Creek Park and the adjacent Plaza at Burnham Street. The Tigard Central Business District Association (TCBDA) has reviewed the designs you are considering and herein expresses our observations and recommendations. As you are aware, the Tigard Downtown Improvement Plan (TDIP) is the guiding document for all improvements in the Central Business District (CBD). Based on acceptance and support of the TDIP, the citizens voted approval for the Urban Renewal District. Therefore, all considerations for improvements in the CBD should be measured against what is called for in the TDIP and the spirit of same. FANNO CREEK PARK DESIGN With reference to the Fanno Creek Park design, the TCBDA recommends a blend of your options, described as Park Scheme I and Park Scheme 2. 1. We like your plan between Main Street and Ash Street in Scheme 2. It is desirable because it creates a circular pattern using a boardwalk for casual public access allowing movement within the Park that seemed unacceptable in the beginning. 2. However, having stated item 1, the Association is not supportive of creating an entrance to the Park from Main Street immediately adjacent to Max's Fanno Creek Brew Pub on the South-West side of Fanno Creek. The North-East side of the Creek already has an accommodation for an entrance (adjacent to A-Boy Plumbing Supply) and this North-East side entrance can be used without any negative impacts on business or property owners. The same can not be said for an entrance on the South-West side that should be preserved for a more leisurely presence. Granted, the alignment of the Fanno Creek Trail is harder to attain across Main Street, but surely traffic calming needs to prevail there. 3. South-East of Ash Street (between Ash Street and Hall Boulevard), Scheme 1 is desirable for the reasons that it creates an interior public access route away from the Venzon property, providing for habitat protection while allowing for public enjoyment of the setting. These amenities support the community wish for our Urban Village by connecting the commercial and residential environments with the natural park environment. P.O. Box 23992, Tigard, Or 97281 •503.684.9082 Fanno Creek Park & Plaza Master Plan Steering Committee November 2, 2007 Page 2 of 3 PLAZA DESIGN With reference to the Plaza at Burnham Street design, our observations are as follows: 1. The Play Area should be immediately adjacent to the Plaza area, much like in Scheme 1; children using the Play Area should always be in close visual connection with their parents and guardians who may wish to remain in the immediate Plaza area and/or close to the public restrooms. 2. We would like to see the Plaza design emphasize hard surface with an aesthetically attractive blend into the grass surface on the periphery areas. 3. The "meandering stormwater creek" is more desirable than the straight design. 4. Our preference is that the Kiosk with public restroom facilities be an open design. 5. We recommend your committee consider a "sunken amphitheatre base" design in the Plaza that will create a "berm effect" just short of the Fanno Creek Trail. The TDIP envisions green connections between the commercial area and Fanno Creek Park; it is perceived by us that any rise in the surface area of the Plaza would interrupt that visual connection. With a "sunken amphitheatre base" design, there could be opportunities to "plumb" for winter time water features (for example, a pond, a fountain, etc.). Technically, this would detour access and at the same time accelerate water percolation into the landscape by holding back direct run-off into the drainage. 6. The TDIP calls for a Traditional look in the Urban Village. Amenities and general design for this central, very visible signature part of the downtown improvement should support the Traditional theme. While preliminary contemporary design may be for illustration purposes only, it starts to create acceptance of a deviation from design standards that have already been decided. Before the plan is finalized, the TCBDA is also concerned about cost of the projects proposed. Any decisions made should be flagged with conditions of financial feasibility and considerations of funding sources. The City of Tigard and the City Center Development Agency have many projects to address in the coming years and each one must be measured against the impact it has on available funds. Please consider our observations and recommendations in your final considerations. We are very appreciative of the time you have given to developing the details for this part of the Tigard Downtown Improvement Plan. Representative information will be available during your meeting should you have any questions. Thank you, Tigard Central Business District Association Fanno Creek Park & Plaza Master Plan Steering Committee November 2, 2007 Page 3 of 3 CC: Michael Zilis, Walker Macy, Consultants Tigard City Council City Center Development Agency City Center Advisory Commission Tom Coffee, Community Development Director Phil Nachbar, Senior Planner /o7 a Cre- e Fanno Creek Park and Public Use Aiwa ConceptDeslgn Fa nnDCreekFarkDesign \'C>a ~ m (f Odowr zoo, _ - \ti;ALKER':1C:V Vegetation Assessment t} l WestemTrauccrall l Hall Bhd. Entry ell Ash Steel Fast Brut' Ash street West Entry Fastem fAge Condition Sinmmrater0uttalls near Public Works Anna Site Entrance Photos Site Photos Opportu nities a nd Constraints 1 Fanno Creek Park Elements' 5s • overlooks/ Viewpoints rp~ r• ,aYY ; y •Interpretation ''4 I t ; 5: • Seating Areas 3 ? f -Y Picnic • Regional Multi-modal GreenwayTrail (12' - 14') - g _ - s ti V ' r l> •Secondary Access Trails (6'-B') ti;A w i • Boardwalks E „TT F -'t. ?F { i' y...,.:. 114. Elements Ustin Condition Regional (12')Trail Cro ssSection a Seconds (61 Trail Cross Section Park Scheme 1 Main Street Entrance 2 Awy . ♦ / t \ 11 W Pub Paint\ Store _ ?ir_ 0 - Main Street Entrance Main Street E ntran ce Altem alive 1 Park Scheme 2 -PIaza -0estgn Alloy F+ it Pub Paint \ • ♦ St., \ \ Main Street Main Street Entrance EntranceAltemaWe2,. 3 ~'t e , ` Downtown Improvement Plan (ton 5 District Plan District Plan Plaza Program Plaza Elements Gathering Space • • Markers •Appropriately Scaled Entertainment Venue CAft • Interactive Fountains ~_`„r~\\+ ( Natural Amphitheater Structures Structure/Shelter Cafe , , • Farmer's Market • Interactive Space \ J o • Integration of Environment Edges `~\rr Play Area ,-l Market r~ ~Y interactive Fountain _ - • Festival Street • Soft Space/ Lawn I ~ ~ i w•` • Open Lawn -Multi-Use Festival EventSpace Preferred Plaza Location Plaza Design Elements 4 Upland Park Elements yL;'`~ F • Overlook/ Interpretation Stormwater Treatment •PlayArea Elements Site Plaza Scheme 3 BUNWm LpMTCxer p_er~Air Shelrer -FOUnxaln A Shettn ountam --Play grpa Street ~ Reseoom Restroom / 'IF I t 14 ~ j: SA II, t y 1 I +xo r.n Scheme 3 - Secton Scheme 3 - Section Scheme 3 - Section 5 g - o> Open lavm ,.-RegionalT2d r-OveAWk ! ~ ! '1 a~ktk g ~ , rte- k N l / y • \ > R-e C lMdooF~ ! nl eWtF od I ~ ' qry Scheme 3 -Section Plaza Scheme 21 i Scheme 2 - Section ;--aumham /-Ga[ewaY ;-coffee ft,k ,-FIII T. red G.. ; Regional TmH ,-Overlook sow r h RwImom / ! 4 Fi A r - e.un -awa~..~ •n _agaai - , Scheme 2 - Section Scheme 2 - Section Scheme 2 - Section 6 meseft frueuie Stlt -Bunih~ Li-••'ower Coffee lGOSk Fantem Stree ~ I_with Restroan i\\ UeGn Geer . nF, M 04 i1 ' - ,oe e.., r Hri~R: ` a 4~4-, Plaza Scheme 1 Scheme 1 - Secton Scheme 1 -Section ~~II 1 it f r ■ of •Q - q ,Y - fi I v - r Y~•' t..,, HannoversN MmNen, Germary ULMCehnnro i MllerDmKM Markers Markers Interactive S pace 7 aumham :fight Tower Open Air Shelter -Fountain ='~y_ . ' i f t r:: r Street ; wiltM Restrodn r +.a . _ t ,r. . -t r- 1 'per Mluenium Park, lake Oswego OR South Waterfront Park, Portland OR s^ Structures PVoneerSgwre,PordandOR Structures Restroom/Shelter a J / _ _ 71- in 14 -!1 1, Rlverfrom Park, Corvallis, OR - I zsa e n Interactive Fountains lamisonSquare, Portland OR Interactive Fountains SchemeI - Section 8 f 411 Regional Tad T- Overlook .1 1 4 -rte / T3 ' i ~f :p. LvMs & Clark Cdlege, vomznd OR • . T- a Multi-use Open Lawn Scheme 1 - Section High D ertMaseum Overlook/ Inte retatio n -jo l r . % Farmers Market La out lakeoswegoFarmersMarle Market Upland Park - Overall Size 9 33 Tables ~/~ry I s~ ~~~I ~ f `g zso-zsoPeople ~ y r- w' I MaumTaba Pads, Pordand OR P 'y A Multi-use Open Lawn rat Park, "arid OR Multi-use Open Lawn Program - Large Banquet 13 Tables s0057s People 90-95P le / 90-100P.P1. C/ t'k'• ter ~ lean-2,800 People / r ,-f"p 1 \ . _ 4 / S° ,1 P r Program - Small Banquet Pro ram - Large Event Program - Small Event 10 O. `7 r V ` t,, Redevelopment y✓e~" 1 .k SeaWi9 O / \ Cys°r° } \Ight(d n O / \Ukm CrtNt ~ UMnUM v f n A Muln,nordni~ ~ P (umuina Plaza Scheme 1 Scheme 1 Option Principles of Great Neighborhoods: 1. Vibrant Mixed-Use Core 2. Connectivity: Streets, Sidewalks. Pathways, & Plazas • Vibrant mixed-use core ~ ~ ~ s J ~ i ~ - Great Neighborhood Centers have an identifiable center and edges - You know when you have arrived and when You have left a Great Neighborhood Center r r ,7! w~}", ' a yew Y - Great Neighborhoods have a mix or pedestrian-oriented land uses Gonnectivity -Grmt Neighborhood Center have a connected (ghwsicelN and visuaM)e tom' ` --,r.- 4. ~ ~ s~ - i_r integrated network of walkable streets - Great Neighborhood Centers get You out of Your per • - • ' ° Density - Great Neighborhood Centers mWude a range of hogsim toes, Aw ensuri g dn""iry 8 efiordaWiry Great Neighborhoods encourage a miy of uses Great Neglborhoods are sunamded by roof torthat support the neighborhood center 1 - ~-a { t y {:A3S 1 f""_ Al 11 3 Density People Make a Community - - - Issues Inhibiting Redevelopment Assumptions about Redevelopment Sti'I ~tp - A~ •Parkingratios...yourfdendlyneighborhood bank? - 2-4 story buildings 'k ',;,V, ~~±tt 0' - } -Cost ofdeveloping structured parking -Surface parking, especially intheearly phase L - - -Market conditions -Ripe forapartments, notcondos (this •750s.f.perl-bedroom unit notthe Pead Distdc0 1.25 parking spaces per bedmom } Small percentage of retail _ .L'r...a,. -3 1 • 4 parking spaces per 1000 s.f. retail I D as yy~^ j, D... x f J~...~ r Phase One Phase One Phase Two - Infill Developm ent 12 - r, o - I , fl a ~G 1 Phase Two - Infill Development Phase Three -Across the Street Phase Three -Across the Stre et f_ Fanno Creek Park and Public Use Area Concept Design ter. 1. L r ~ > "VA LKL Phase Four - Housing/ PAC Site Phase Four - Housing/ PAC 13 , ,t11~ ~~3.: ~ _ 1, k ' - . - "t..3' '.TLS -...r%' ✓3" Gateways - PershingsGUare, Los AngelesG tmaQwyGarde,Tewasson-UNUIedleu, F2rrce Relnri A-Bdl Platt, Roln, Gemurry Gustahm Markers Markers Water 1,! 7 WaterTmms(Ateg O,Mto Nis Potsdamer Platt (Ateger Orelseld) MRIenim Park Lake Oswego OR saMWaterhM Pads PaNmd OR Oream statlon,OR ! Water Structures Cafe 14 SewWalls 7, aenches Warn Ed es Co IllsPamtemMard - PStrO Market caheaalPak,POmaneon Multi-use Open Lawn ,ld Cq 'ik~~^~~r;, ~t~s I fir" 1` { ` 51.x', - x/_. ~ - ~~i.~ ~ r , Jr` ~ Water Pleygwnd, Plwn nmeninairy yrm~erirteASeidr t StorrnwaterTreatment swPennorrStme;PanardOx StormwaterTreatment Play Space 15 t t ` I~_ ~ . ~ - .~f k III;. i Tmditlonal PlaygrounE Pla Space eeaserton weary Open Space Water : r ~ r 11 -Al Structure Markers Co lOsFarmemMarket - I- StW Market 16 1 ~p ~k~i N - r±..- v .S` Great fawn, LBWS&Clark College Open Space Mt. TaborAmphltneatre Open Space Water 4 Gateways- Pershing Square, LOS Angeles CA> worreer Square, PONarM OR Stru reS Markers D"d Dalglas Park, VCPRO Open Space 17 IRV _ n err . 3 .i'Ti Ii1t~. } ~+AR1d, 1 I - 4 1 N~?'s ts~~ ~ t ■ h T r - rr Water-trazps, Hamroversch M nden, Gemany Jamison Square, PONantl OR Water Mlllenlum Plaza, Lake Oswego OR ;3~ (AdllerOrelsePo) Stmctves Markers r' < "T 77 } . c 40 All / Roneersquare, PartlarMOR Stew;n Marine Gite, Tigard OR / Farmers Market Layout Plaza Size Comparison Plaza Scheme 1 18 /Z v \ /f \~~/7\ d N m 3 m N r ~ W Agenda Item No. 7 Meeting of AfM1 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Report on League of Oregon Cities Annual Conference Prepared By: Craig Prosser Dept Head Approval: City Mgr Approval: I A ISSUE BEFORE THE COUNCIL Council Members will report to the public on the annual LOC conference head in Bend at the end of September. STAFF RECOMMENDATION Information only. KEY FACTS AND INFORMATION SUMMARY Four members of the City Council, the City Manager, and the Assistant City Manager attended the annual League of Oregon Cities Conference held in Bend at the end of September. In addition, one citizen volunteer, Lisa Olson, also attended the conference at her own cost. This agenda item provides those who attended the conference the opportunity to share news and information that they gathered at the conference. In addition to the formal conference activities, 'Ms. Olson, Councilor Gretchen Buehner, and City Manager Craig Prosser obtained a tour of downtown Bend redevelopment efforts. Ms. Olson and Councilor Buehner have put together a PowerPoint of the downtown Bend redevelopment efforts and comparisons to Tigard's redevelopment program. Ms. Olson, Councilor Buehner, and the City Manager will also share information from this tour with the Council. OTHER ALTERNATIVES CONSIDERED None. CITY COUNCIL GOALS Continue to Support Implementation of the Downtown Plan a. Pursue funding for projects b. Prepare for business /developer recruitment c. Promote Tigard identity d. Promote community fabric in the downtown 1. Business Development 2. Public Square 3. Farmers Market 4. Arts & Culture ATTACHMENT LIST Draft PowerPoint of Bend Redevelopment. FISCAL NOTES None \Vig20Vnetpub\tig20\w root\forMs.Vorm docs\council agenda item summary sheet 07.doc Tour • Downtown September 2007 Tour of downtown Bend was held Friday, September 28, 2007 as an activity when attending the League of Oregon Cities in Bend, Oregon. 1 '4 I m Imp= Host: John Russell City of Bend, Urban Renewal/Economic Development Director • • Councilor, Gretchen Buehner Tigard City Manager, Craig Prosser Citizen Volunteer, Lisa Olson John Russell, Urban Renewal/Economic Development Director from the City of Bend met us on top of their new public parking garage to get a birds-eyed view of downtown Bend. In attendance for the City of Tigard were: City Councilor, Gretchen Buehner City Manager, Craig Prosser Citizen Volunteer, Lisa Olson 2 Bend • Urban Renewal Area 236 acres 194 acres Max. • ' • ' • UR Time Limit • years Areas Natural • Pond . • Creek Plazas • • Brook St. Burnham Estab. main streets Wall/Bond Main Street City Population 48,000 3 -1 >Review above... >Urban Renewal Area note - Bend's downtown core is 80-90 acres roughly similar to Tigard's retail core. >Natural Areas notes - Bend's UR district edge is Mirror Pond; the Northeast side of Drake Park. 3 Downtown Bend Area fter, looking over downtown from 500 feet literally, John took us on a walking tour of the main streets. We discussed: >Bend's Urban Renewal program >New structures blending with historical buildings >Mixed use applications >Redevelopment projects - existing and in-process >Parking >Their plaza >Use of Public Art 4 i 111 ..G x • fI •r LIM,- Bend's ban Renewal Here are some additional Bend's Urban Renewal program facts: >Bend's Urban Renewal agency is their City Council as is Tigard's. >First Urban Renewal Plan was adopted in the mid- 1980's. So what we are seeing is the results of 15-20 years worth of work. >Estimate to be $21 M. >Currently reached maximum indebtedness. >Urban Renewal will remain for a couple more years as they still have some property to either sell of redevelop. >City Council can vote to extend. It is unknown whether they will or not. 5 ,I11 1.,. t ILL r I[ Bend 11'11-c Station ■ History turned mixed use Bend Fire Station >City bought the Bend Fire Station and sold it to a developer. >Fire station turned into a restaurant ➢A new building was erected with retail on bottom, 3 floors of condos above 6 -tit jilt If do. ( o~ c. ~ r 4 Historic Buildings >Advantage: Bend has many historic and visually interesting building built by Bend's forefathers. >Facade program in the early days but not needed now. New building owners are upgrading and the facades are part of that. 7 - Columbia MW# River Bldg. Franklin Crossing O Redevelopment Eddie's rner • - co Prjects ➢Franklin Crossing and Columbia River Bank buildings are the ultimate in mixed use with retail on the ground, office on mid floors with condos on the top. ➢The City of Bend, under urban renewal, has do the right of condemnation, but they don't use it. >Height restrictions has caused considerable discussion. The tallest building is 70 feet but it was lowered to 60 feet with the idea being that building heights becomes lower as it moves toward the park. ➢The Columbia River Bank building was actually the site of the historic Pilot Butte Inn which was a huge controversy when it was slated and subsequently torn down. It was a privately owned building. 8 w 919 Bond Street R Mixing old with new - brick matching ty ti.•r Terraced "green roofs" Mixed use > s i a Redevelopment ti p Project >This is the new 919 Bond Street, mixed use, project. >They have built the condos terraced the upper floors so that the height doesn't loom over the street. >Brick match - Short roofed building is an old building. The new building developer has done their best to match the brick to the old building. >City staff is responsible for making sure that developers are meeting design and code guidelines. 9 LLLL' 'F,. .t' iw1r 71 The oxford Hotel Redevelopment P,ojects ➢The Oxford Hotel will be a 55 room boutique hotel. ➢Expected opening Fall of 2008. 10 Affordable Housing Project Start Oct. '0 '7& A Redevelopment Project >City owned property. >Total 44 units = 33 rentals, 11 condos with prices capped between 100-120% median income affordability. >Ground breaking will be in Oct. 2007 >Commercial on the bottom floor with residential on the top. ➢1 level of underground parking, entrance through public parking structure. With all of this redevelopment and higher density parking is and always has been an issue? 11 Xl3CDEFGHtJKLMNOPQtr 4 fi 8 - - - • 9 • • 10 11 ® - - 12 13 ® - - • 14 15 16 O 17 18 19 - 20 21 22 23 24 25 - - 26 27 28 O 89 ,80 - - f aM MIA beer0 M 9^p +'~aecYan 0 &:4 ■ 9~ iE?cwntown Bend Directory The City of Bend has tackled parking on several levels: Let's look at a bird-eye view of parking availabilities first. ➢On-street parking on all streets ➢4 surface lots >And a new parking structure just 1-2 blocks off the main drags. 12 B B - 2 hours free, 51/hour after S20,000/space • un-built Brooks Street - South Lot Surface Lot Parking Greenwood Lot - Sold 13 >There are 4 surface parking lots - however one has been sold and will be redeveloped losing 34 spaces. >Time limit: 2 hours FREE >Cost: $1/hour after 2 hours >Code: -Commercial Business 2 spots/1,000 sq. ft. -Residential 1 spot/dwelling. •Un-built space program: Developers can pay $20,000 for each space that the developer doesn't build. 13 i A4 Parallel Parking on Minnesota St. Diagonal Parking on Wall St. On-Street _-:11 PParking 2 Hours or Ticket 14 On-street parking is combination of diagonal and parallel. Wall and Bond are one way, diagonal Cross streets, two-way, are parallel. Time limit: 2 hours free then move 500 feet (3 city blocks) away or you will be ticketed. City of Bend is serious about keeping parking spaced for customers: ➢Elizabeth from Diamond Parking (also operates parking in Seattle, Portland, Medford and Eugene). ➢First ticket $12, 2nd is $22 up to 3 tickets per day ➢$200 accumulation = additional ticket + $58 to have tow company remove boot that is placed on their tire. 14 i ~ i r use parking structure ➢Nlixed rope"Y guilt on city owned P \ t Structured Parking - 550 stalls 16 ➢Structure 45-47 feet tall with 3-4 levels >550 total stalls >Urban Renewal $'s used ➢$14M to construct, $21 M with land ➢1-2 blocks east of the action on the main streets >Costs: -Customer level = FREE for 3 hours -Paid daily: $5 daily rate per stall ®$35/month, 360-370 monthly parkers ® Some employers buy employees monthly permits 16 rate , 5,400 sq. ft. 7VIL i Riverfront Plaza _ Backs up to Mirror Pond Drake Park 17 >Diverse uses surround the plaza ➢Mirror Pond Gallery to the North ➢Mirror Pond-Drake Park to the West >Parking to the south ➢Retail/restaurants to the West. ➢Approx. 5400 sq feet, roughly 60 feet x 90 feet (60 feet north to south, 90 feet east to west.) >Band was breaking down when we were there on our tour. John said it is too small for major events but music on the plaza is common and small gatherings. They don't do events that utilize the parking lot to the south and the park to the west. 17 y Feeding the L • Grassy area looking toward the plaza 'a Drake Park - river to the left Mirror Pond Drake Park Natural Area ➢The natural area off of the plaza is a much more traditional park area than what we envision for the Fanno Creek Park and Plaza but the point is that they tie their public plaza to their natural area. ➢The grassy area flows down into the Deschutes River runs west of the grassy area and next to Drake Park. >Mirror Pond was formed by an old dam/hydro plant a few yards downstream from the plaza. 18 1 City . "Dancing for Flossie Bend Foundation Public Art 19 >The City of Bend is very into it's public and private art. These are two displays within the downtown. With more to come. ➢To fund future public art in Bend, Brooks Resources Corporation announced "ArtMatch" program that has the potential to provide $1 M to the city in the next 3 years. 19 ity Bend y . fly O 1 Flock of Geese that "flies" down the breezeway. c~9• Public Art 20 This is a unique form of public art. A flock of geese starts out by circling a pillar in the small plaza on Wall Street just outside the Mockingbird Gallery and coffee shop. Their wings gleam and sparkle in the light, hugging the ceiling, through the breeze way, leading you to a entry way that spills out onto Brooks Street and onto the plaza. 20 ~ 71Is W~ Tastefi,l - - l Women ~ - Friends First Friday Gallery Walk IT 21 For art-to-buy, 8 of the 14 galleries on the "First Friday Gallery Walk," sponsored by the Bend Art Gallery Assn., are in downtown. 21 'Tour of Downtown -The End 22 The end. 2~