City Council Packet - 10/16/2007
lmlGD CITY COUNCIL
WORKSHOP M'EETIN'G
October 16, _2007
COUNCIL MEETING WILL BE
TELEVISED
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TIGARD CITY COUNCIL
WORKSHOP MEETING
OCTOBER 16, 2007 6:30 p.m.
TIGARD CITY HALL
13125 SW HALL BLVD
TIGARD, OR 97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171,
ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Dea fl.
SEE ATTACHED AGENDA
COUNCIL AGENDA - OCTOBER 16, 2007 page 1
AGENDA
TIGARD CITY COUNCIL WORKSHOP MEETING
OCTOBER 16, 2007
6:30 PM
1. WORKSHOP MEETING
1.1 Call to Order - City Council
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
6:35 PM
2. JOINT MEETING WITH LOAVES AND FISHES SENIOR CENTER BOARD
■ Staff Report: Administration Department
7:05 PM
3. JOINT MEETING WITH THE BUDGET COMMITTEE
■ Staff Report: Financial and Information Services Department
7:35 I'M
4. DISCUSS 2007 LEGISLATIVE SESSION AGENDA PRIORITIES
■ Staff Report: Administration Department
7:551'M
5. UPDATE ON ENHANCED CITIZEN PARTICIPATION
■ Staff Report: Administration Department
8:15 I'M
6. REVIEW AND DISCUSS COMPREHENSIVE PLAN UPDATE - GOAL 7 - NATURAL
HAZARDS
■ Staff Report: Community Department
A sign up sheet has been provided at the back of the room. Testimony is limited to thre e minutes per person.
The timer is operational and the City Recorder can monitor if so directed by the Mayor. The timer is set for
three minutes; a blinkingyellow light will come on when there are 30 seconds left for the speaker to wind up
his/her comments. When the time is up, a red light will come on.
8:45 PM
7. COUNCIL LIAISON REPORTS
COUNCIL AGENDA - OCTOBER 16, 2007 page 2
8. NON AGENDA ITEMS
9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an
Executive Session is called to order, the appropriate ORS citation will be announced
identifying the applicable statute. All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
8:55 PM
10. ADJOURNMENT
I:\ADM\Cathy\CCA\2007\071016)mayor.doc
COUNCIL AGENDA - OCTOBER 16, 2007 page 3
Agenda Item No. 3 I
For Agenda of 1 ► 1 -9 -o-7
uu(0 t0D
TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD
Meeting Minutes
October 16, 2007
1. WORKSHOP MEETING
1.1 Mayor Dirksen called the meeting to order at 6:33:35 PM
1.2 Council present:
Name Present Absent
Mayor Dirksen ✓
Councilor Buehner ✓
Councilor Sherwood ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
6:34:29 PM
2. JOINT MEETING WITH LOAVES AND FISHES SENIOR CENTER BOARD
Loaves and Fishes Senior Center Board Members present: Bill Gerkin, Chair; Board
members Myrna Boyce, Jean Haldorson, Mary Ellen Seger, Corry Stolk, Christa Topf.
Also present Center Director Karen Gardner.
Risk Manager Mills introduced this agenda item. A copy of the staff report is on file in
the City Recorder's office.
Director Gardner reviewed the activities of the last year, which was highlighted in a
PowerPoint presentation; a copy is on file in the City Recorder's office. Ms. Gardner
reviewed the valuable partnerships in the community. She reviewed the progress of the
relocation plans for the Senior Center programs and services for the remodel project.
Meals will be prepared at the Tigard American Legion on Scoffins Street. The Loaves
& Fishes Tigard office will be on Burnham Street in the old Public Works Annex
Building. A majority of social service programming has been relocated to several areas
throughout the City. Some of the services offered have been curtailed during this time
of remodeling; for example, Thanksgiving Dinner will not be offered this year.
Tigard City Council Minutes
October 16, 2007 Page 1
The Center has a new activity director.
The Tigard service area has the highest proportion of 60+ and 75+ seniors of any area
in the County. Beginning in 2011, in the United States, a "Baby Boomer" turns 65
every 7 seconds for the following 18 years. Retirement is being redefined as it is a time
for lifelong learning, re-employment, remarrying and meaningful activity. The Center is
preparing for the future to offer varied services and programs for a wider age range.
The City was thanked for its assistance in providing a newly remodeled facility
anticipated to be ready in early 2008. In 2009 an additional meeting room and entrance
downstairs will be completed if CDBG funding is available. Loaves & Fishes will raise
$100,000 as a financial match for the kitchen remodel.
The Steering Committee members present spoke of the benefits they receive through
their volunteer work at the Senior Center. Highlights included the opportunity to
volunteer, which is extremely gratified. Chair Gerkin commended the City for
constructing the skate park for the young people in Tigard.
The Council thanked the board members for their volunteer work.
7:02:50 PM
3. JOINT MEETING WITH THE BUDGET COMMITTEE
Budget Committee member Dena Struck was present.
Finance Director Sesnon presented the staff report and referred to the financial
statements for the quarter ending September 30, 2007.
In response to a question from Councilor Buehner, Finance Director Sesnon indicated
that it would be possible to make budget information more user friendly for the general
public.
Mayor Dirksen complimented Finance Director Sesnon on last year's budget process;
the presentation style and budget presentation were clear. City Manager Prosser
explained the complexities of a municipality; people tend to think of it as a simple
organization, but local governments operate a wide variety of enterprises.
7:10:51 PM
There was discussion about the numbers contained in the latest financial report;
property tax revenue has not yet been received and some costs have not yet been
reflected.
7:12:051'.
Councilor Sherwood conunented on the need for an ending fund balance which is
needed for operations due to the way money is received by the City. She said the
Leadership series put on by the Chamber and the City of Tigard provides citizens with
an opportunity to get involved in the community. She added that if you really want to
know the inside workings of the City, one should serve on the Budget Committee.
Tigard City Council Minutes
October 16, 2007 Page 2
7:12:56 PM
Finance Director Sesnon advised that the City is currently recruiting for two open
positions on the Budget Committee. Mark Haldeman and Katie Schwab have indicated
they are not interested in reappointment.
7:13:32 PM
Budget Committee member Struck shared her experience in her first year on the
Budget Committee. She found it was very enlightening. Mayor Dirksen asked
Committee Member Struck to talk about the budget process - how did it go. She said
she thought it went very well. While some sessions were long, she found it to be very
interesting to learn about different points of view. It was time well spent.
7:15:08 PM
Councilor Buehner said this was her first time through the budget process as a member
of the Budget Committee. She said she was glad she had attended previous Budget
Committee meetings so it wasn't totally new. There are a lot of intricacies. Councilor
Sherwood added there was a great deal of conversation and debate last session; she was
pleased to see the citizen members of the Budget Committee were speaking up and
participating. Mayor Dirksen said he believed the reason for the better participation
was because the budget documents are so readable and understandable. Committee
Member Struck said she appreciated receiving the budget materials before the meeting
so she could come prepared with questions.
7:16:38 PM
Finance Director Sesnon commented that the purpose of the budget process is to try to
make it as transparent as possible. The Budget is a policy document that drives virtually
everything the City does and the more inclusive we can make that, the better.
7:17:05 PM
The City recently received the Government Finance Officer's Association
Distinguished Budget Presentation Award and the Certificate of Achievement in
Excellence in Financial Reporting. This is the 22nd and 21" time respectively in
consecutive years that the City of Tigard has received these two awards.
7:18:37 PM
Finance Director Sesnon reported on the upcoming annual audit, which will take about
two weeks. The auditors will spend about a week visiting with staff and evaluating our
system of internal controls. This is used as the basis for their audit work. Staff
undergoes a review of the internal controls every year. He said he finds it troubling
when there are reports of embezzlement within other government agencies. The No. 1
reason why this happens is there is a lack of segregation of duties. When recently
discussing Tigard's internal controls, staff determined that there is no one person who
has control of the whole process; we have proper segregation of duties. In last year's
management report for the audit, deficiencies were minimal and were addressed quickly.
7:22:05 PM
Tigard City Council Minutes
October 16, 2007 Page 3
City Manager Prosser thanked Finance Director Sesnon and his staff for all of their
hard work. He referred to the Certificate of Achievement for Excellence in Financial
Reporting, which is an award program sponsored by the Goverrunent Finance Officers
Association, an international professional organization for public finance. Certain
standards must be met with regard to the presentation of financial statements. City of
Tigard has won this award for over two decades; this is a great track record. Of all the
units of government in the United States, only about three percent win this award. The
Budget Presentation Award is also a noteworthy achievement.
7:24:37 13M
Mayor Dirksen said he is proud of the Finance staff, as he is of all the Tigard staff
"Congratulations on a job well done."
7:25:12 PM
Finance Director Sesnon confirmed for Councilor Woodruff that the upcoming
positions to be filled on the Budget Committee included two regular positions and one
alternate.
7:25:25 PM
Finance Director Sesnon provided an update on the Strategic Technology Plan. Staff is
working towards accomplishing the objectives identified in the plan. Initiatives include
revamping the Geographic Information System; he described the benefits of having this
system in place. Some of the mapping will be online by the end of the fiscal year.
Finance Director Sesnon also referred to initiatives on disaster recovery, conversion of
the Tidemark system, and implementation of a new financial system.
7:32:37 PM
Finance Director Sesnon updated the City Council on the Budget process. In about
two weeks, staff will begin the annual forecasting process to project revenues and
expenditures for the next five years. In mid January, staff will begin the annual budget
process.
7:34:15 PM
In response to a question from Councilor Sherwood, Finance Director Sesnon advised
that applications for social services grants are due the first part of February 2008.
7:34:34 PM
7:35 PM
4. DISCUSS 2007 LEGISLATIVE SESSION AGENDA PRIORITIES
City Manager Prosser presented this agenda item to the City Council. The Legislature
plans to have its first even-year session in February 2008. It is not known yet how this
session will be conducted or the issues that will be considered; although it is anticipated
that the number of issues will be limited. At the League of Oregon Cities conference a
list of issues likely to come before the legislature was distributed. City Manager Prosser
reviewed the issues, which are also described in the staff report on file in the City
Recorder's office. Transportation issues might not be considered until 2009; funding
Tigard City Council Minutes
October 16, 2007 Page 4
for transportation is a big concern for the City of Tigard. Councilor Sherwood
commented that everyone in the state has concerns about transportation issues.
7:37:22 PM
City Manager Prosser advised that he and Assistant City Manager Newton meet
regularly with Washington County Intergovernmental Relations Director Dennis
Mulvihill. He gave guidance on what he sees coming from the legislature. The
purpose tonight is to have a discussion with the City Council members to identify
priorities they would like to have staff look into in more detail. The City Council could
then formally adopt the legislative priorities for Tigard.
Assistant City Manager Newton gave a report on upcoming legislative topics as shared
by Mr. Mulvihill:
o Local governments should reaffirm reasons for protecting local control to raise
revenue for transportation purposes.
o There is a note attached to OECDD Budget Bill, SB 5508, that requires the
regional investment board staff to initiate a process for establishing a statewide
inventory for infrastructure and community facilities needs in time for the 2008
Legislative session. The Governor has indicated that infrastructure funding is a
top priority. Metro is coordinating a similar effort for the region that will likely
be more detailed, but is scheduled for completion in June 2008; this
information will be useful for the 2009 Session.
o It is likely the 2008 Session will not raise any revenue or taxes because it is an
election year. Our legislative delegation should have general knowledge of the
City's immediate and longer-term infrastructure issues and needs. If there is an
opportunity for the City of Tigard to voice support for those in 2008, our
delegation should hear about it before the May election.
o Affordable Housing - The failure of the document recording fee increase to be
dedicated to affordable housing was offset by what the Oregon Housing
Alliance described as the most successful affordable housing session in
Oregon's history. Because of the May 2008 primary election, it is unlikely that
fees or taxes will be raised, but hearings might be held in the House and/or
Senate Revenue Committee. Senator Burdick chairs the Senate Committee, so
she needs to know of Tigard's affordable housing needs and what the City
Council thinks about any bills in that area.
Councilor Sherwood commented that the bill relating to the document
recording fee increase went down by three votes. It was her understanding
that this would be back before the legislature in February.
7:41:51 PM
Councilor Buchner commented on two issues relating to transportation issues:
1. Maintenance of current roads
2. Construction of new roads to address growth
She said it does not seem as if there is an understanding at the legislature
regarding the specifics of these two needs. Her concern is that without this
Tigard City Council Minutes
October 16, 2007 Page 5
understanding, how can this be sold to the public. She offered that it might be
useful for us to talk to our own legislators to specifically address the issues.
Councilor Sherwood noted that at the recent League of Oregon Cities
conference session, Senator Metsger confirmed that they would approach
transportation issues as Councilor Buehner noted. Mayor Dirksen said Senator
Metsger expressed the same concern that there is a lack of understanding of the
two issues. Mayor Dirksen agreed that this is something the City of Tigard
needs to convey to our legislators.
Councilor Woodruff commented that a major priority would be for the City to
lay some groundwork in 2008 for the 2009 legislative session regarding revenue
for infrastructure rather than new unfunded requirements...
7:44:43 PM
Mayor Dirksen commented on issues listed in the staff report:
- Office of rural policy - staff should not spend a lot of time on this issue.
- County timber payment staff should not spend a lot of time on this issue.
There are other issues that the City Council has already identified and talked to
our legislators about. For example, our legislators should know Tigard's
position on transportation funding and the needs across the state.
Mayor Dirksen asked for more information on:
- Oregon Wireless Interoperability Network Report
o City Manager Prosser explained this is an effort to coordinate
among public agencies to share information more efficiently. More
information will be prepared for the City Council
- Water Storage Grant Funds
o Councilor Sherwood commented that this deals more with rural
areas. City Manager Prosser noted this issue is of particular interest
to the City of Sherwood to help fund reservoir needs. This is
something we need to track to determine if opportunities might be
available for the City of Tigard as well.
- Big Look Funding
o The City Council has not discussed this issue and whether this
should be funded. Mayor Dirksen said the City Council should
schedule this for discussion. Councilor Buehner noted during her
recent experience on a workgroup, there were many references to
"Big Look" dealing with issues; therefore it was particularly
disconcerting to her when she found out the funding had been cut
for "Big Look." Mayor Dirksen said the funding needs to be put
back in place and the program completed; there are a lot of
outstanding issues that need to be addressed. He said when we talk
to our legislators, we need to consider placing this on a list of items
for which we encourage support. "Big Look" will not be a standing
Tigard City Council Minutes
October 16, 2007 Page 6
committee; it's a task force to look at Oregon's current land use
system and to report its findings at the 2009 Legislative Session.
o Staff will reaffirm the charge of this group when the Council
reviews and finalizes the legislatives priorities.
o City Manager Prosser said the City Council might want to consider
that one of the big issues in Washington County is that the
population growth projections are that there will be an additional
400,000 people in the next 20-25 years. How do we accommodate
this growth and address urbanization issues. Washington County is
considering forming an urbanization forum, which will probably
happen after the first of the year. Changes in state law might be
needed to help address issues.
o Mayor Dirksen advised that Metro is hosting a workshop later this
month where metro area jurisdictions have been invited to review
this issue.
City Manager Prosser summarized the Council discussion on priorities:
- Affordable Housing - Document recording fee
- Transportation - Clarify the difference between maintenance and new
construction; lay the groundwork for the 2009 session.
- Infrastructure funding
- Oregon Wireless Interopetability Network - need more information
- Water storage grants - track
- Big Look Funding - have a discussion on this and urbanization issues
- Pre-emption - this is always a concern
Councilor Buehner noted that Senator Metsger was not supportive of local gas
tax.
This will be reviewed again by the City Council at its November 6 meeting.
7:54:51 PM
5. UPDATE ON ENHANCED CITIZEN PARTICIPATION
Assistant City Manager Newton presented the staff report. She reviewed the web page
for the neighborhood in west Tigard. Postcards went to residents in the neighborhood
advising of the webpage. A volunteer from the west Tigard neighborhood received
some training and developed this webpage. Assistant City Manager Newton described
how the various neighborhood sites would have a template and the content manager
for the neighborhood would choose the information to post from the communications
they receive from City Hall. Examples of information that would be sent: press
releases and postings from the City's webpage. People who view the website can make
comments on the content. The focus of the neighborhood program is to empower
people at the local level to get information and address issues using existing programs
and activities.
Tigard City Council Minutes
October 16, 2007 Page 7
After the first of the year, a page of the Cityscape will be devoted to the neighborhoods
to accommodate those who do not have access to the Internet. Staff is working with
the schools so newsletters/ flyers could be distributed on a regular basis.
Also in early 2008, there will be a location on the City's website that generally discusses
the neighborhoods describing the program with links to neighborhood web pages.
7:59:43 PM
Staff is looking for more volunteers for this program. Assistant City Manager Newton
said she is working through the schools and information will be placed in the Cityscape
describing the needs for content managers.
8:00:34 PM
Assistant City Manager Newton reviewed the Neighborhood Program structure. Staff
is working with the Committee for Citizen Involvement (CCI) on this program. The
CCI is the group that monitors citizen involvement. The CCI will be the group charged
with making sure the program is working. At each CCI meeting there will be an
opportunity for people from the neighborhoods to talk about elements or activities that
are not working. CCI would then work with staff to make adjustments.
8:01:48 PM
Assistant City Manager Newton said the neighborhood will need to have a planning
meeting to talk about the kinds of events they will host; i.e., neighborhood
beautification, community building activities, weigh-in on capital improvement program
process, etc. Staff envisions the neighborhoods would have an annual gathering to
discuss what they plan to do as a neighborhood in the coining year. She said there
would be a steering committee to represent the different interests in the neighborhoods;
i.e., school liaison, web content administrator, Community Emergency Response Team
(CE1M, Neighborhood Watch, land use facilitator, etc.
8:04:06 PM
Assistant City Manager Newton said it was hoped that a neighborhood representative
would have an opportunity to comment on land use matters to convey what had
transpired at the neighborhood meeting.
8:04:47 PM
Assistant City Manager Newton noted that Citizen Comment Cards are available at City
meetings and in public buildings. Comments are being received.
8:05:07 PM
Assistant City Manager Newton noted training for Boards and Committee liaisons and
chairs. One training session for the liaisons has been conducted with another
scheduled in November (chairs will be invited, too). The training will be designed to
offer strategies for the liaisons and chairs to help the group stay "on task" and
encourage participation.
Tigard City Council Minutes
October 16, 2007 Page 8
8:06:51. PM
Councilor Woodruff noted the City Council looks forward to receiving feedback every
other year from advisory groups about the City Council. He thanked the CCI for their
work.
8:07:36 PM
6. REVIEW AND DISCUSS COMPREHENSIVE PLAN UPDATE - GOAL 7 -
NATURAL HAZARDS
Mayor Dirksen advised citizens would be allowed to comment on this agenda item.
Council meeting recessed: 8:08:40 PM
Council meeting reconvened: 8:15:04 PM
Assistant Planner Daniels presented the staff report; a copy is on file in the City
Recorder's office.
The Planning Commission reviewed this chapter and its recommendations are
contained in the staff report.
Assistant Planner Daniels advised that the new Hazards chapter will provide Tigard
with a better foundation upon which to prepare ordinances, development standards,
programs, and intergovernmental agreements necessary to prevent and mitigate the
effects of natural and human-created disasters. By adopting the new chapter, the City
signals that it is committed to protecting people and property from hazardous
occurrences.
8:20:09 PM
Councilor Woodruff commented that the report was comprehensive and was glad to
see acknowledgement of hazards that aren't classified as "natural hazards." There was
discussion about the state's listing referring only to natural hazards. Assistant Planner
Daniels noted that Goal 7.2 identifies hazards other than "natural hazards."
8:21:37 PM
Councilor Woodruff referred to the record memorializing d-ie spirited discussion on the
Planning Commission and the response to input from citizens. Assistant Planner
Daniels confirmed for Councilor Woodruff that the changes made during the Planning
Commission review are accurately reflected; largely these were changes to clarify
wording. She reviewed the issues that came up during the citizen review regarding the
floodplain. Currently, the City relies upon FEMA and the US Army Corps of
Engineers to map the 100-year floodplain; there was concern by a citizen that all
streams in Tigard be included for protection from a flood event. There is a FEMA
process to delineate specific wetlands; Clean Water Services submitted 100-year
floodplain updates in March 2006. Flood insurance rate maps are being updated.
Additional data is also anticipated to update the 100-year floodplain. The floodplain
will be defined more accurately.
Tigard City Council Minutes
October 16, 2007 Page 9
8:24:07 PM
Councilor Buehner noted her interest in the floodplain issue and referred to flooding in
1996. At the time she lived in a neighborhood where they were attempting to modify
the floodplain more significantly than FEMA was willing to do. It is important that we
"stay on top of this" in our Comprehensive Plan since FEMA is often behind in
addressing important issues.
8:25:03 PM
Long Range Planning Manager Bunch advised that part of the FEMA process includes
the information and data from local jurisdictions. It would be unwise to adopt a local
program that might conflict with the Federal Insurance Flood Program.
8:26:14 PM
Councilor Buehner said that in looking at the map and referring to the location where
she used to live, they did not prevail in getting the floodplain moved as far as it needed
to be; those people are at risk. She advised this area is not inside the City. Long Range
Planning Manager Bunch said staff will coordinate with Clean Water Services and their
efforts to monitor and update the flood ordinance and the floodplain maps.
8:26:54 PM
Councilor Sherwood commented that she was astonished to find out that more than 30
percent of all of the land in Tigard is vulnerable to wildfire. This concerned her given
that there are a lot of open areas that are not mowed and regularly dry up in the
summer. Mayor Dirksen noted we do have a noxious vegetation ordinance to help
address this.
8:28:06 I'M
Councilor Buehner asked Long Range Planning Manager Bunch to provide any
additional information he might have regarding how to address the flooding issues
before the City Council hearing on this matter.
8:28:34 PM
Mayor Dirksen referred to the minutes of the Planning Commission meeting where the
issues were discussed. He appreciated that adjustments were made based on the
comments at that meeting. He said he concurred with the coirunents where the
wording was adjusted or vindicated. He noted appreciation for the work done by
Commission and the citizen participants.
8:29:33 PM
Councilor Woodruff asked the City Manager how this chapter would hold up for a
man-made hazard and referenced the regional emergency exercise held today depicting
a terrorist-threat scenario. City Manager Prosser said this chapter will be helpful for
natural disasters - the mapping will be useful for preparing for floods and disasters.
Today's exercise would require a different type of a response plan, which looks at how
to allocate resources and set priorities. Councilor Woodruff commented that the
policies in this chapter appear to be applicable; i.e., coordinating surface transportation
and communication coordination between agencies. City Manager Prosser noted that
during today's exercise emergency staff worked on plans to address public facility
Tigard City Council Minutes
October 16, 2007 Page 10
security and discovered areas where improvement is needed. An after-action report will
be prepared and reviewed. Councilor Woodruff suggested this report be reviewed and
compared with the proposals contained in this chapter.
8:32:51 PM
Assistant Planner Daniels advised staff met with the City's emergency coordinator,
Mike Lueck. The Policy Interest Team discussed communication and coordination.
8:33:15 PM
Councilor Buehner noted during flooding that the storm water runoff systems don't
work. She suggested the back up of the storm water should also be addressed.
8:33:56 PM
Long Range Planning Manager Bunch agreed the storm water system is an important
issue. He said this could be addressed in the public facilities plan as well as this chapter.
Some of the storm water systems have been undersized, which contributes to the
localized flooding.
8:34:53 PM
Councilor Buehner referred to the Rockingham neighborhood that has been flooded
ahnost every year and referred to the Hillshire development above this area. She
suggested staff look into this issue.
8:35:22 PM
Assistant Planner Daniels referred to the section on "hazards response." This will also
be addressed in public safety. Policy interest team comments will be included in public
safety.
8:36:03 PM
Mayor Dirksen asked if this language was reviewed by the City Attorney. Long Range
Planning Manager Bunch advised the language will be reviewed by the attorney.
8:37:18 PM
Councilor Sherwood noted people's interest in a parks and a recreation district. The
Comprehensive Plan needs to be finished first and the staff focus must be on this now.
Mayor Dirksen noted that the City is accomplishing a lot of other things; multiple
programs are going on at the same time. The Comprehensive Plan and Downtown are
now the primary focus.
7. COUNCIL LIAISON REPORTS: None
8. NON AGENDA ITEMS: None
9. EXECUTIVE SESSION: Not held
Tigard City Council Minutes
October 16, 2007 Page 11
10. ADJOURNMENT
8:38:24 PM
Motion by Councilor Sherwood, seconded by Councilor Woodruff, to adjourn.
The motion was approved by a unanunous vote of Council present.
Mayor Dirksen Yes
Councilor Buchner Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
-L tee.
Catherine Wheatley, City Recorder
Attest:
L
Mayor, ity of Tigard r/
Date: / I -_I-) / e- u /
1:\AI)M\Cathy\CCN'1\2007\071016 ftr.doc
Tigard City Council Minutes
October 16, 2007 Page 12
Agenda Item #
Meeting Date 10/16/07
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title oint etin with Loaves & Fishes Senior Center Board 6K_~_fl
Prepared By: Loreen Mill ept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNC
Annual joint meeting with the Loaves & Fishes Senior Center Director & Board.
STAFF RECOMMENDATION
Discussion only, no action is anticipated.
KEY FACTS AND INFORMATION SUMMARY
The City has partnered with Loaves and Fishes since the mid-70's to provide senior meals and programming in Tigard.
In the fall of 2001, Council and the Senior Center Steering Committee began annual joint meetings which provide an
open forum to discuss senior programming and service provision to the significant multi-cultural senior population in
our community. Tigard's population of 65 and older is over 10% with baby boomers making up another 22% of our
population base.
Focus areas for Loaves and Fishes as they provide services and programs in Tigard are to:
■ Provide a nutrition and social service program for the senior population
■ Keep current service/programming relevant for today's senior population
■ Meet the escalating demands for service/programming as the "baby boomers" mature
Approximately 60 Tigard Seniors receive a nutritious, home-delivered meal each day. Approximately 65 Tigard
seniors are involved in social activities and/or are served meals at the Tigard Senior Center each day. There are 18-
20 volunteers a day, including drivers for Meals-on-Wheels or helping with Tigard Senior Center activities, teaching
classes, tutoring English as a second language, working in the kitchen, serving lunch and answering the phones.
Since the last visit with Tigard City Council, Loaves and Fishes have relocated their programs and services in Tigard due
to the remodel project at the Senior Center. Currently, meals are prepared at the Tigard American Legion on Scoffins
Street. The Loaves & Fishes Tigard office is on Burnham Street in the old PW Annex Building. A majority of social
service programming has been relocated to several areas throughout the City.
It is recognized the Senior Center remodel will not resolve all space needs. The CDBG grant funding is not sufficient
enough to request a substantially larger building at this time, but this remodel will address the most serious needs now
including accessibility, kitchen and restroom upgrades and the addition of a large library gathering room at the front
entrance to the building. At the request of CDBG, Tigard has presented another application for the 08/09 fiscal year to
add on another meeting room to the Center. Council action is scheduled for 10/9/07 to forward that application to
CDBG.
Loaves and Fishes provides regional assistance in fund-raising efforts for the Senior Center operation and
programming. Loaves and Fishes continues to run a very cost effective program, however, these efforts alone will not
be enough to meet the "baby boomer" explosion on the senior service industry.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Tigard Beyond Tomorrow - Community Character & Quality of Life Goals:
Community Diversity - Ethnic groups represented in Tigard will be recognized and involved in the community.
Community Participation - The community will be encouraged to participate in all decision-making processes.
ATTACHMENT LIST
N/A
FISCAL NOTES
The City currently participates in funding the Loaves & Fishes Senior Center operation by providing cash in the
amount of $25,000 in this fiscal year and in-kind services valued at about $66,000. In-kind services include most
utilities, janitorial services, Public Works staff time and materials for building maintenance, etc.
Operating Budget - Loaves & Fishes Budget
The 2007/08 Loaves and Fishes budget show the following revenue sources (excludes in-kind services) for the
Tigard Center:
$101,100 Federal Government funding received through Loaves and Fishes applications
$ 39,870 Local participant contributions and fundraising
$ 25,000 City of Tigard funding
$70,200 Loaves & Fishes funding
236.170 Total 07/08 annual operating budget for the Tigard Center
Building Improvement Budget - City CIP Budget
The 2007/08 City CIP budget for the Tigard Center:
$350,000 City of Tigard Senior Center Building Remodel
100 000 Loaves & Fishes donation to Tigard Senior Center Building Remodel Project
450-000 Total 07/08 CIP budget for Tigard Center
Lorcen\1+\D0CS\Scnior Center\CC Summary Senior Center Joint Mtg 10-16-07.doe
Tigard Senior Center Peps That Work!
Churches
tN`City of Tigard
,..1` Loaves and Fishes
Portland Community College
Seniors
Service Organizations
Tigard American Legion Past 156
Volunteers
Washington County Aging Services
Tigard Senior Center
Old Tigard Senior Center
Almost 2/3 of
l
the meals delivered &
served are to residents Monthly
in the City of Tigard Senior
Newsletters
Hundreds of hours of life-long
learning opportunities, health &
wellness sessions, and leisure
time activities
Current Tigard Senior Center Current Tigard Senior Center
Jam,
r
1
New Senior Meals Site New Senior Meals Site
lid
'A= "7 LI
New Senior Meals Site New Senior Meals Site
New Senior Meals Site New Loaves & Fishes Office Site
-
0:6 ~V Ann= 3.~:L,79
2
New Loaves & Fishes Office Site Tigard Senior Center
Tigard service area
Tigard Area
highest proportion of
.0 and 75 + seniors
of ally area in County
Beginning in 2011, in the US, a
Almost 213 of patrons from Tigard Baby Boomer turns 65 every 7
seconds... for 18 years!
Redefine "Retirement"
'Preparing For a Future
A time for:
Upgrade/update for tomorrow's seniors
Lifelong learning Expedite meals delivery/dining experience
Re-hirement Offer varied food types and menu choices
Remarrying Program and plan for a wider age range
Meaningful Aging is a stage of LIFE Increase socialization/education space
Activity 11 Not a stage of dying
3
Thanks to City Council co=,Un hy ;lnyolv=tnt
• Early 2008, a newly remodeled • Loaves & Fishes needs to raise
facility $100,000 as financial match
• Early 2009, an additional funds for kitchen remodel -
meeting room and entrance tax-free giving
downstairs • Volunteer
• On-going financial support • Help spread the word
Tigard Senior Center
Serving our Changing
Senior Community
Questions?
4
Agenda Item # ,-3
Meeting Date October 16, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Quarterly Joint Meeting with the Budget Committee
Prepared By: Robert Sesnon Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
This is a regularly scheduled quarterly meeting with the citizen members of the Budget Committee.
STAFF RECOMMENDATION
None
KEY FACTS AND INFORMATION SUMMARY
This is a regularly scheduled meeting with the citizen members of the Budget Committee to review the financial results
of operations for the first six months of the current fiscal year. Other items to be discussed with the committee will
include:
• Government Finance Officer's Association awards for budgeting and financial reporting.
• Strategic Technology Plan update, including geographical information system initiative, financial/human
resources/risk management system, and document management system.
The financial statements for the quarter ending September 30, 2007 were not finalized prior to the agenda deadline and
will be distributed separately prior to the meeting.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
• Letter from the GFOA notifying the City it has been awarded the Certificate of Achievement for Excellence in
Financial Reporting for the fiscal year ending June 30, 2006
• Letter from the GFOA notifying the City it has received the Distinguished Budget Presentation Award for the
Fiscal Year 2007-08 Adopted Budget.
FISCAL NOTES
N/A
1:\ADM\Packet'07\071016\A1S- Budgct Committee- 10-16-07.doc
RECEIVED
Government Finance Officers Association
203 N. LaSalle Street - Suite 2700
Chicago, IL 60601 MAY 1 8 2007
Phone (312) 977-9700 Fax (312) 977-4806 City of Tigard
Administration
May 16, 2007
The Honorable Craig Dirksen
Mayor
City of Tigard
13125 SW Hall Boulevard
Tigard OR 97223-8199
Dear Mayor Dirksen:
We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended June 30, 2006
qualifies for a Certificate of Achievement for Excellence in. Financial Reporting. The Certificate of Achievement is the
highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant
accomplishment by a government and its management.
The Certificate of Achievement plaque will be shipped to:
Robert H. Sesnon
Director of Financial and Information Services
under separate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and
Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To
assist with this, enclosed are a sample news release and the Certificate Program "Results" for reports with fiscal years
ended during 2005 representing the most recent statistics available.
We hope that your example will encourage other government officials in their efforts to achieve and maintain an
appropriate standard of excellence in financial reporting.
Sincerely,
Government Finance Officers Association
Stephen J. Gauthier, Director
Technical Services Center
SJG/ds
Government Finance Officers Association
203 North LaSalle Street, Suite 2700
Chicago, Illinois 60601-12 10
312.977.9700 fax: 312.977.4806
September 7, 2007
Mr. Robert Sesnon
Financial & Information Services Director
City of Tigard
13125 SW Hall Boulevard
Tigard, OR 97223
Dear Mr. Sesnon:
I am pleased to notify you that City of Tigard, Oregon has received the Distinguished Budget
Presentation Award for the current fiscal year from the Government Finance Officers
Association (GFOA). This award is the highest form of recognition in governmental budgeting
and represents a significant achievement by your organization.
When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of
Recognition for Budget Presentation is also presented to the individual or department designated
as being primarily responsible for its having achieved the award. This has been presented to:
Financial & Information Services Department
We hope you will arrange for a formal public presentation of the award, and that
appropriate publicity will be given to this notable achievement. A press release is
enclosed for your use.
We appreciate your participation in GFOA's Budget Awards Program. Through your
example, we hope that other entities will be encouraged to achieve excellence in
budgeting.
Sincerely,
Stephen J. Gauthier, Director
Technical Services Center
Enclosure
www.gfoa.org
City of Tigard, Oregon
FY 2007-2008 Budget to Actual
Q
General Pundit
t \FtN\FY 07-08 Budget to Actual Financials eptemb`cr 30 200 t
'rc ~~'~;';;\RESOURCES
EFranchise \[H°dgt to Actual Financiala o7-0Sals S
ing Funt Revenues $8,838 90 $9,926,0112.31%
erty Taxes
r Agencies $10,995,778 $0 ($10,995,778) 0.00%
& Charges $4,284,888 $462,293 ($3,822,595) 10.79%
$1,411,350 $299,44¢ ($1,111,906) 21.22%
hise Fees $797,400 $219,049 ($578,351) 27.47%
st & Rentals $3,974,545 $1,150,572 ($2,823,973) 28.95%
r Revenues $336,345 $104,357 ($231,988) 31.03%
l Current Revenues $20000 $5,375 $14 625 26,88%
$21,520 06 $2 1;09Q $19 579 16 .27%
't'ransfers in from Other Funds 10.27%
$2,965,162 $474,680 ($2,490,482) 16.01%
Total Resources
$33 623 758 $12 641791 $20 98196 37.60%
O era ' E eases REQUIREMENTS
COMMUNI7yawKVICES
Police
Library $10,857,451 $2,093,075 $8,764,376 19.28%
Social Services $3,477,260 $635,549 $2,841,711 18.28%
Total Community Services $184,459 $131,017 $53,442 71.03%
$14519,170
$2 859,641 $11,659 529 19.70%
PUBLIC IVOR$S
Public Works Administration
Parks Maintenance $875,139 $171,909 $703;230 19.64%
Street Maintenance $1,332,927 $238,032 $1,094,895 17.86%
Total Public Works $876537 $195.993 $680544 22.36%
$3 084 603 $605,934 $2 478 669 19.64%
DEVELOPMENT SERVICES
Community Development Administrati on
Current Planning $233,911 $50,586 $183,325 21.63%
Long Range Planning $842,968 $176,300 $666,668 20.91%
Capital Construction & Transportation $788,339 $166,041 $622,298 21.06%
A35Develo ment En ' eerie $1,111,103 $177,127 $933,976 15,94%
Total Development Services 31090 $74,429 $333,661 18.24%
POLICY & ADMINISTRA TION $33 . 84411 $6442483 $2,7392928 19.04%
Mayor & City Council
Administrative Services $159,480 $50,133 $,347 31.44%
Total Poli & Admia $256,888 $57 105 783 3%
$416 368 $107 8 130 2522.2
.76%
NON-DEPARTMENTAL
Ci 'de Su ort
Total Non De artmental $30000 $0 :F30,0001 0.00%
Total o era ' p Menses $30000 $0 $30 000 0.00%
$21434 552 l,217,296 $17.217,2 56 19.68%
Loan to City Center Development Agency
Transfers $80,000 $0 $80,000 0.00%
Conlin enc $6,257,877 $1,049,074 $5,208,803 16.76%
Total Re uirements $589042 $0 $589042 0.00%
$2$ 61471 $5 266 370 $23 095101 1$.57%
Endin Fund Balance
-5,2622287
$7 75 421 $2113134 140.16%
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual a
200
~ Gas TaxF.uad
Wrl
September 30, 2007
1:\FIN\FY 07-08 Dud et to Actual F,rencaals\103.2008 BA..Is]200709.08.18.47.40-MAYO1 _&_C A 'ivor9ble u CLi1dI
1uluA1 , ~nfal Otabl"e Bu Ct,:,:
of
RESOURCES
Beginning Fund Balance $2,310,889 $2,552,626 $241,737 110.46%
Current Revenues
Other Agencies $2,552,800 $547,655 ($2,005,145) 21.45%
Fees & Charges $23,000 $166 ($22,834) 0.72%
Interest & Rentals $71,850 $34,332 ($37,518) 47.78%
Other Revenues $0 $165 $165 N/A
Subtotal Current Revenues $2,647,650 $582,318 ($2,065,332) 21.99%
Transfers in from Other Funds $25,000 $0 ($25,000) 0.00%
Total Resources $4,983,539 $3,134,944 ($1,848,595) 62.91%
REQUIREMENTS
Operating Expenses
DEVELOPMENT SERVICES
Street U hts & Signals $472,000 $121548 $350,452 25.75%
Total Development Services $472,000 $121,548 $350,452 25.75%
Total Operating Expenses $472,000 $121,548 $350,452 25.75%
Loan to City Center Development Agency $362,500 $0 $3623500 0.00%
Capital Improvements $752,500 $2,974 $749,526 0.40%
Transfers $1,698,408 $418,144 $1,280,264 24.62%
Contingency $500,000 $0 $500,000 0.00%
Total Requirements $3,785,408 $542,666 $3,242,742 14.34%
Ending Fund Balance $1198131 $2,592,278 $1,394,147 216.36%
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual e
210
1rifficImpact'`FeeuFunila
Scptemhcr.
30, 20(17
I \FIN\FY 07-08 Budget to Actual Futanna s\]Budgct to Atom Finwcws 07.08sk]Sep Repoas
Fdvota111e "~o t1V 111011,
t 1 Bu et U. ttr B y
a:.s a - , z. x ?P 5 x 4~ ra.~ tiv_._u . et "Actualt nfagotablc) fi
q~aBti, eti
RESOURCES
Beginning Fund Balance $3,235,535 $3,235,884 $349 100.01%
Current Revenues
Fees & Charges $788,800 $150,489 ($638,311) 19.08%
Interest & Rentals $105,225 $36,665 ($68,560) 34.84%
Other Revenues $500 $0 $500 0.00%
Subtotal Current Revenues $894,525 $187154 ($707,371) 20.92%
Total Resources $4,130,060 $3,423,038 ($707,022) 82.88%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Loan to City Center Development Agency $267,500 $0 $267,500 0.00%
Capital Improvements $1,825,186 $454,062 $1,371,124 24.88%
Transfers $198,194 $34,097 $164,097 17.20%
Contingency $300,000 $0 $300,000 0.00%
Total Requirements $2,590,880 $488,159 $2,102,721 18.84%
Ending Fund Balance $1,539,180 $2,934,879 $1395699 190.68%
City of Tigard, Oregon
4
FY 2007-2008 Budget to Actual ■
220
.~:4: a ;'Saffi'jY15 V1 V' 'Yt;;;1 4
Flecmcallinsrecnon~!Fvnd
Seprrm Her<302007
I:\nN\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-0&xls)S R ns Favorable °,v ?.Ctual
y.:~.... ;L?nfuvprable of Bu et:
RESOURCES
Beginning Fund Balance $206,743 $238,670 $31,927 115.44%
Current Revenues
Fees & Charges $266,455 $51,139 ($215,316) 19.19%
Interest & Rentals $6,700 $2,692 (34,008) 40.18%
Subtotal Current Revenues $273,155 $53,831 ($219,324) 19.71%
Total Resources $479,898 $292,501 $187,39 60.95%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Transfers $385,982 $68,863 $317,119 17.84%
Contingency $57,500 $0 $57,500 0.00%
Total Requirements $443,482 $68,863 $374,619 15.53%
Ending Fund Balance $36,416 $223,638 $187,222 614.12%
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual e
229
Parks~Cr}pitallFun~
S4tember,3.% 2002
I \FIN\FY 07-08 Budget to Actual Financials\]Budget to Actual Financials 07-0aals] Reports --FiWo M.`M 4 ~vu Actual
F.A C1,auH,.A' Bu• R113 s_ v,Gr: 13u° ct Actuali•~ U
r v.. t .._Rtayorablc of~Bu.
RESOURCES -
Beginning Fund Balance $422,620 $548,419 $125,799 129.77%
Current Revenues
Other Agencies $540,020 $0 ($540,020) 0.00%
Fees & Charges $0 $0 $0 0.00%
Interest & Rentals $13,554 $18,494 $4,940 136.45%
Other Revenues $1,505,196 $0 ($1,505,196) 0.00%
Subtotal Current Revenues $2,058,770 $18,494 ($2,040,276) 0.90%
Transfers in from Other Funds $3,139,117 $226,000 ($2,913,117) 7.20%
Total Resources $5,620,507 $792,913 $4,827,594 14.11%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Debt Service $280,273 $0 $280,273 0.00%
Capital Improvements $3,813,020 $591,229 $3,221,791 15.51%
Transfers $422,620 $0 $422,620 0.00%
Contingency $500,000 $0 $500,000 0.00%
Total Requirements $5,015,913 $591,229 $4,424,684 11.79%
Ending Fund Balance $604 94 $201684 $402 910 33.36%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual a
230
.
p
Undermund U.abues Fund
h
September 30, 2007` tiy~
fF '4 :mays "f ij"u""5
I \FIN\FY 07-08 Budget to Actual Vu ciab\pBudget to Actual Financials 07-0&xls)Sep Reports
! F1vOfable~~. ; ° :~Ct11al
r Y .G,t^ r ;Q;z.•r r ,s akYY y Sp. sK 'y'u""'~ e5*,S.x t
411
I7nIt8n,ov'+na....., uex
4-,._~hrk:m t...ti., F r4
B iActual,s. nfavorable kofRu, et;
RESOURCES
Beginning Fund Balance $340,565 $401,848 $61,283 117.99%
Current Revenues
Fees & Charges $90,000 $31,922 ($58,078) 35.47%
Interest & Rentals $11000 $4,609 $6,391 41.90%
Subtotal Current Revenues $101000 $36,531 ($64,469) 36.17%
Total Resources $441565 $438,379 ($3,186) 99.28%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $300,000 $0 $300,000 0.00%
Transfers $25,000 $0 $25,000 0.000/0
Contingency $30,000 $0 $30,000 0.00%
Total Re uirements $355,000 $0 $355,000 0.00%
Ending Fund Balance $86,565 $438,379 $354814
506.42%
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual v
r
235
('naunal<Forfeiture Fund{
September i0 2007
I \FIN\FY 07-08 Budget to Actual Finannals\[Budget to Actual Financuls 07 °&zls]Sep RepoRS FapUI 1 h I e n Actual `
u t ,:u:: .:.s .$pd ec Un>tsto Yom' ? +s ' ` Ru _ ct *,CIUaI nfavQtablc ~t Bu e_ Y
RESOURCES
Beginning Fund Balance $51,675 $52,156 $481 100.93%
Current Revenues
Fines $5,000 $0 ($5,000) 0.00%
Interest & Rentals $1,680 $571 ($1,109) 33.99%
Subtotal Current Revenues $6,680 $571 $6109 8.55%
Total Resources $58,355 $52,727 $5 628 90.36%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Transfers $50,000 $0 $50,000 0.000/0
Total Requirements $50,000 $0 $50,000 0.00%
Ending Fund Balance $8,355 $52,727 $44,372 631.090/.
i
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual e
r
240
Insurance Fund
v September 30, 2007,
a f
1 \r7N\FY 07-08 Budget to Actual Fum vials\[Budget to Acwal Swwcrels 07 0&zls]Sep Reports a\ 'PApUra'd 1C, , °~Ctual
"~71c 'i1?5 " 5t;+a lROM ` i. ti9 ~y.e a u✓a 3+ 'sir "`A1'Y~n.'3r Fa,h ,y~
_a,~;~z
RESOURCES
Beginning Fund Balance $668,500 $654,997 ($13,503) 97.98%
Current Revenues
Fees & Charges $0 $617 $617 N/A
Interest & Rentals $21,600 $7,591 ($14,009) 35.14%
Other Revenues $25,000 $43188 $18,188 172.75%
Subtotal Current Revenues s46,600 $51396. $4,796 110.29%
Total Resources $715,100 $706,393 ($8,707) 98.78%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Total Requirements $0 $0 $0 0.00%
Ending Fund Balance $715100 $706,393 ($8,707) 98.78%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual e °
245
I Buili1 "Fund 1`f " „T F
Scptem[be 30 2007
L\FIN\FY 07A6 Budget to Actual FinancWS\(Budget to Actual Fugnuala 07 Os ala] R om -
1 atural lc
t# #2;'t. V x~.evtizEtl ~eUIlrtBr ktyv s 4:tt r c ,cIlta]
yr.sr.„ is x4a x. :ruBu . et.,. ~~tual Iinfa~ iirablt _ of Bu Ck
RESOURCES
Beginning Fund Balance $1,648,250 $1,698,666 $50,416 103.06%
Current Revenues
Fees & Charges $1,574,072 $285,550 ($1,288,522) 18.14%
Interest Rentals $50,000 $18,839 ($31,161) 37.68%
Other Revenues $500 $0 $500 0.00%
Subtotal Current Revenues $1624,572 $304)389 U120,183) 18.74%
Transfers in from Other Funds $313,143 $61,025 ($252,118) 19.49%
Total Resources !3,585 965 $2 064 080 1
REQUIREMENTS
O era ' Expenses
DEVELOPMENT 'SERVICE S
Buildin Inspection $1822 523 $321 065 $1,501,458 17.62%
Total Development Services $1,822,523 $321065 $1501458 17.62%
Total O eratin E enses $1822523 $321065 $1501458 17.62%
Transfers
$534,553 $80,350 $454,203 15.03%
Contingency $350000 $0 $350,000 0.00%
Total Requirements $2 707 076 $401,415 $2,305,661 14.83%
Ending Fund Balance $878 889 $1662 665 $783777 189.18%
City of Tigard, Oregon
4
FY 2007-2008 Budget to Actual e
250
iT"rlSan Scr ces:;Tr4 Tmpact Pec``f%,i
September 30, 2007
]:\F]N\FY 07-05 Budget to Actual Financials\[Bud et to Actual Financials 07.0&x1s]Sep Reports Favorable Aetu a]
Bu et ,U is Bu,,. ,et Actual I 1tj VPj e!aW tf Bq_ et;
RESOURCES
Beginning Fund Balance $812,048 $880,192 $68,144 108.39%
Current Revenues
Interest & Rentals $26,000 $9,317 $16,683 35.83%
Subtotal Current Revenues $26,000 $9,317 ($16,683) 35.83%
Total Resources $838,048 $889,509 $L1,461 106.14%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $240,000 $59,040 $180,960 24.60%
Transfers $22,787 $4,070 $18,717 17.86%
Total Requirements $262,787 $63110 $199,677 24.02%
Ending Fund Balance $575,261 $826,399 $251,138 143.66%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual e
ass
31 UrbanrSeRU ces Fiord` '
`''Septcmber 30; 2007 ~
I \l7N\FY 07-0 8 Budget to Actual FinannalaA(Hud et to Actual P nanc als 07-0
WgPt B zIeJSep Reports
ra ti .S,Y
Bu et• i~, _ U f Bu. +~t
6lUdl IItaVOlable d
RESOURCES
Beginning Fund Balance $42,300 $73,670 $31,370 174.16%
Current Revenues
Fees & Charges $0 $897 $897 N/A
Interest & Rentals $0 $1)160 $1,160 N/A
Subtotal Current Revenues $0 $2,057 $2,057 N/A
Total Resources $42 300 __$75,727 $33 427 179.02%
REQUIREMENTS
Operating Expenses
Total O era Expenses
$0 $0 $0 0.00%
Total Requirements $0 $0 $0 0.00%
Ending, Fund Balance $42,300 $75,727 $33,427 179.02%
R
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual e
265
Street`-maiateA"a Fund
September 30, 2007
1:\FIN\FY 07-08 Budget to Actual Financials[Budget to Actual Fnancials 07-08.3ls)Sep Reports Favorable ~Actual
13u YeGUn>ts Bu._ ct 4044 (1jW* urable , uf.l3u.. et
RESOURCES
Beginning Fund Balance $217,077 $249,444 $32,367 114.910/6
Current Revenues
Fees & Charges $800,000 $142,067 ($657,933) 17.76%
Interest & Rentals $7,000 $2,495 ($4,505) 35.64%
Other Revenues ($2,000) $94 $ 094 -4.70%
Subtotal Current Revenues $805,000 $144,656 ($660,344) 17.97%
Total Resources $1,022,077 $394100 $627,977 38.56%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $800,000 $0 $800,000 0.00%
Transfers $136,550 $30,355 $106,195 22.23%
Contin enc $80,000 $0 $80,000 0.00%
Total Requirements $1,016,550 $30,372 $986178 2.99%
Ending Fund Balance $5,527 $363,728 $358,201 6580.93%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual
V
Q
B ~
270
I \Ft1V\[~ ozos a a~t to Actual F nano aI: Parks i3 Feud
~(Budget to Actual Financials o7.08 a o
sl]s ep St'ptenther 30 2007
RB
~:LL
et:hni[s
13Ud Lt Fav~,rabic n Actual
Beginning Fund Balance RESOURCES ~`'t" ~J nfauorable; aFBu_ .et
Current Revenues $2,765,399
$3
Fees & Charges ,407,337 $6411938 0
123.21 /o
Interest & Rentals $1,000,000
Subtotal Current Revenues $119,115 ($880,885) 11,91%
$86,625 $38,971
$1086625 47654 44.99%
Total Resources $158,0 86
$92 539 14.55%
$3852024 $3 565 423 $286 601 92.56/o
°
O erariin E enses REQUIRE117E~S
Total0 eratiu E enses
Transfers $0 $0
Total Re $0 0.00%
uirements $2 221 697 $226000
$2 1697 $1995,697 10.17%
Endin Fund Bake $226 000 $1995 697 10.170/,
$1630327 $3 339 423 $1709096 204.83%
City of Tigard, Oregon
4
FY 2007-2008 Budget to Actual m
275
Septemher 30, 2007 -,g
I: FIN\FY 07A8 Budget mAcNal Finmu7ls 032008 HAsls 200'7.09.08.18.47.40-MAYOR 8: CIT I'avurablc °,o CtU?il~
„ ' 13u_, e[ Acaual Unfavorable ,~fgBud e
RESOURCES
Beginning Fund Balance $0 $0 $0 0.00%
Current Revenues
Fees & Charges $900,000 $118,861 ($781,139) 13.21%
Interest & Rentals $15,000 $1,114 $13,886 7.43%
Subtotal Current Revenues $915,000 $119,975 ($795,025) 13.11%
Transfers in from Other Funds $100,000 $100,000 $0 100.00%
Total Resources $1,015,000 $219,975 ($795,025) 21.67%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Total Requirements $575,000 $0 $575,000 0.00%
Ending Fund Balance $440,000 $219,975 ($220,025) 49.99%
City of Tigard, Oregon
■
FY 2007-2008 Budget to Actual
300
septcm]icr 30, 2007
I \FIN\FY 07-08 Budget to Actual Fin=dWs\[Budget to Actual Fuunnals xls]Sep Reports '17apOra_blt_ %`r~CtLLJI n
} ~.y£' 'a~ y~.~`h- ~i~h BU etz l Ult6a.~~...erz`'•JF%:'":S .rx.ki~F fi-tdk~ rY...BU C[,; ~Ctual ~ nt9V [alilC 'Of Bull eL
RESOURCES
Beginning Fund Balance $1,385,914 $1,479,214 $93,300 106.73%
Current Revenues
Other Agencies $467,000 $0 ($467,000) 0.00%
Interest & Rentals $46,000 $16,309 ($29,691) 35.45%
Other Revenues $75,000 $0 (375,000) 0.00%
Subtotal Current Revenues $588,000 $16,309 $571691 2.77%
Transfers in from Other Funds $416,510 $0 ($416,510) 0.00%
Total Resources $2,390,424 $1495,523 ($894,901) 62.56%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $2,035,986 $165,468 $1,870,518 8.13%
Contingency $296,170 $0 $296170 0.00%
Total Requirements $2,332,156 $165,468 $2,166,688 7.10%
Ending Fund Balance $58,268 $1,330,055 $1,2715787 2282.65%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual e
400
Aai~ ofi Drb Semice'F+uvd
Scptemlier;30, 2002-.. ~
I•\FIN\FY 07 08 Budget to Actual FinancWs\[Budgo to Actual Financ+als 07-08:1s R orts - j
k ° F tvvtablc v 4 °Q latuall
ai Bu.. Ct}LaIY,E~'S.3t.., pete. .r... j 13Ud CI _ww,a' S '"x i~,e.
.~.ctualz.,,.;.•, nfavorable x•,"ofyBud e't.±
RESOURCES
Beginning Fund Balance $851,415 $868,623 $17,208 102.02%
Current Revenues
Interest & Rentals $123,864 $19,026 ($104,838) 15.36%
Bond and Note Proceeds $129704 $22,980 L$106,724) 17.72%
Subtotal Current Revenues $253.568 $42006 $211562 16.57%
Total Resources $1,104,983 $910,629 C$194,354) 82.41%
REQUIREMENTS
O era ' Expenses
Total O era ' Expenses $0 $0 $0 0.00%
Debt Service $943,412 $0 $943412 0.00%
Total Requirements $943 412 $0 $943,412 0.00%
Ending Fund Balance $161571 $910,629 $749058 563.61%
i
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual o
450
General Obhgauon Debt 4ermce Fiord
rSeptEmber~30 '007
s o r
I \FIN\FY 07-08 Budge[ to Actusl Finsnculs\(Budget to Attual Fuuncuk 07-Mxk)Sep Repom - - - Fav '&ble k t& " Actualz
"
M13,11,
et,
RESOURCES
Beginning Fund Balance $191,900 $219,203 $27,303 114.23%
Current Revenues
Property Taxes $984,814 $0 ($984,814) 0.00%
Interest & Rentals $6,250 $2,315 ($3,935) 37.04%
Subtotal Current Revenues $991064 $2,315 ($988,749) 0.23%
Total Resources $1,182,964 $221518 ($961,446) 18.73%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Debt Service $972,814 $0 $972,814 0.00%
Total Requirements $972,814 $0 $972,814 0.00%
Ending Fund Balance $210,150 $221,518 $11,368 105.41%
i
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual
500
Sanit~Gry Sealer Fund '
Sz ternfi100; 2007„
t,
t:\FIN\FY 07.08 Budget to Actual Financials\(Bud et to Actual Fnandsls 07-08.xls Reports - l~ap{ &
OTrd o kccu al
RESOURCES
Beginning Fund Balance $7,384,683 $8,326,161 $941,478 112.75%
Current Revenues
Fees & Charges $1,635,525 ($117,914) ($1,753,439) -7.21%
Interest & Rentals $229,770 $95,831 ($133,939) 41.71%
Other Revenues $10,000 $222,402 $232,402 2224.02%
Subtotal Current Revenues $1,855,295 $200,319 ($1,654,976) 10.80%
Total Resources $9,239,978 $8,526,480 (198 92.28%
REQUIREMENTS
Operating Expenses
PUBLIC WORKS
Sanitary Sewer $857,311 $124,815 $732,496 14.56%
Total Public Works $857,311 $124,815 $732,496 14.56%
Total O era ' Expenses $857,311 $124,815 $732,496 14.56%
Capital Improvements $2,465,750 $27,650 $2,438,100 1.12%
Transfers $737,717 $117,360 $620,357 15.91%
Contingency $600,000 $0 $600,000 0.0000
Total Requirements $4,660,778 $269,825 $4,390,953 5.79%
Ending Fund Balance $4,579,200 $8,256,655 $3,677 455 180.31%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual v
G
510
rzra
Stocmwater7`Fuud`~~''nsa
\FIN\FY 07-08 Budget to AMA Ft nsnrnis ~ M i
\lBud t to AcmW Financials 07-08:h ~efltrm her ?
w ~ 30 007
aISep Repom
~sy„ ~..E B eY~UIIlt6t,~~'ls u~.7 k~r~xazq ~prIbIC
s. :.tsp.. 4 G„1+r=:, ~^t,~v''h.3 e. ~av o i~c.tLLU~.;
Jiu eta E :?Luual, nfavorable yo£Bu__ ets
Beginning Fund Balance RESOURCES
Current Revenues $484,900 $592,672 $107,772 122,23%
Fees & Charges
Interest & Rentals $1,524,842 $224,740 ($1,300,102)
Other Revenues $15,400 $5,423 14.74%
Subtotal Current Revenues $3 000 $291 ($9'977) 35.21%
$1537242 $23(0)454 $3 291 -9.70%
Total Resources $ 06 722% 14.99%
$2022142 $823126 $1199016 °
40.71 /o
O era ' E eases REQUIREIIVTS
PUBLIC WORKS
5tormwater
Total Public Works $851021 $135677
$715 344 15.94%
$851,021 135677
Total O etatin E eases $715 344 15.94%
$851 021 $135677 $715344 15,94%
Capital Improvements
Transfers $372,000 $18,865
$353,135 5_07P
Con* en $393,574 $70,197
Total Re uirements $175 000 $323,377 17.84%
$0 $175000 0.00%
$1,791595 $224 739 $1566 856 12,54%
End' Fund Balance
$230547 $598,387 $367,840 259.55%
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual c
520
n 1. aa. Sx'"xi Tth '4
W,
Water-~-QuaL tv/QuanhtyrF,un
Septcmber'3~0;2007fiy i.$
1:\F1N\FY 07-08 Budget to Actual Financials\[Budga to Actual Financials 07.08 alsjsep Reports ofal)1r -i~Ctual
Six '+'i+ ~ Y ~ k r tT u L t.s r.a a4. y 4`m J. f. . 4r - -
RESOURCES
Beginning Fund Balance $1,963,900 $2,073,372 $109,472 105.57%
Current Revenues
Fees & Charges $35,000 $2,275 ($32,725) 6.50%
Interest & Rentals $60,380 $22,939 $37,441 37.99%
Subtotal Current Revenues $95,380 $25,214 $7016 26.44%
Total Resources $2,059,280 $2,098,586 $39,306 101.910/0
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $585,000 $0 $585,000 0.00%
Transfers $44,746 $7,272 $37,474 16.25%
Contingency $90,000 $0 $90,000 0.00%
Total Requirements $719,746 $7,272 $712,474 1.01%
Ending Fund Balance $1,339,534 $2,091,314 $751780 156.12%
City of Tigard, Oregon
2007-2008 Budget to Actual
me FY
530
Septemb r 30,t2Q07
t
1:\b7N\FY 07-08 Budget to Actual Financials\]Budgct to Actual Financials 07-08.1s]Sep Reports
FayOtBh]c °,'o ~CtLp}
ri
~k,.. Bud etLJniia }3u et ~ctMCI
~:,x ,
x nfavor.,ble of'Bu. et,
RESOURCES
Beginning Fund Balance $1,708,846 $3,525,653 $1,816,807 206.32%
Current Revenues
Fees & Charges $7,055,150 $1,769,994 ($5,285,156) 25.09%
Interest & Rentals $86,000 $45,700 ($40,300) 53.14%
Other Revenues $22,000 $15,972 $6,028 72.60%
Subtotal Current Revenues $7163150 $1,831,666 ($5,331,484) 25.57%
Total Resources $8,871,996 $5,357,319 $3,514,677) 60.38%
REQUIREMENTS
Operating Expenses
PUBLIC FORKS
Water $5,673,872 $1,123,857 $4,550,015 19.81%
Total Public Works $5,673,872 $1,123,857 $4,550,015 19.81%
Total Operating Expenses $5,673,872 $1,123,857 $4,550,015 19.81%
Capital Improvements $816,250 $81,512 $734,738 9.99%
Transfers $1,603,230 $318,270 $1,284,960 19.85%
Contingency $700,000 $0 $700,000 0.00%
Total Requirements $8,793,352 $1,523,639 $7,269,713 17.33%
Ending Fund Balance $78,644 $3,833,680 $3,755,036 4874.73%
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual
540
V~ titer SDG Fund " 011
September30 2007
I:\r7N\IY 07-08 Budget to Actual [;,nancials\[Budget to Actual rtnwcWs 07-08.4s]Scp Reports I'.l4tlf A l e ~ A cr"l
u•., Bu et;Uruts..
Bo get- Actuate, ` E~ufasgrablc) of~$u._ et.
RESOURCES
Beginning Fund Balance $968,841 $972,447 $3,606 100.37%
Current Revenues
Fees & Charges $350,000 $54,303 ($295,697) 15.52%
Interest & Rentals $31480 $11,178 ($20,302) 35.51%
Subtotal Current Revenues $381480 $65,481 ($315,999) 17.16%
Total Resources $1,350,321 $1,037,928 ($312,393) 76.87%
REQUIREMENT'S
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $247,000 $0 $247,000 0.000/0
Transfers $950,000 $0 $950,000 0.00%
Contingency $37,000 $0 $37,000 0.00%
Total Requirements $1,234,000 $0 $1,234,000 0.00%
Ending Fund Balance $116,321 $1,037,928 $921607 892.30%
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual e
550
eater CIP<Funii
Rn
Scpcemberr30 '2(107
t \FIN\FY 07-D8 Budget to Actual Fmmcials\[Badget to Actual Fmmcials 07-08.z1s[Sep Reports Fn o;aFilc c Actual
a~r4,4~-Na~. t.~a. aG`_,a . „,,~Bu et.Untts ,.~:t a Hu et:.:r .Actual;~, _nfavorable ,,..uf$Bu, eta
RESOURCES
Beginning Fund Balance $5,919,825 $6,384,781 $464,956 107.85%
Current Revenues
Fees & Charges $357,000 $46,288 ($310,712) 12.97%
Interest & Rentals $192,390 $71,545 ($120,845) 37.19%
Other Revenues $1,000,000 $0 ($1,000,000) 0.00%
Subtotal Current Revenues $1,549,390 $117,833 $143 557 7.61%
Transfers in from Other Funds $950,000 $0 ($950,000) 0.00%
Total Resources $8,419,215 $6,502,614 ($1,916,601) 77.24%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Improvements $6,235,000 $41,412 $6,193,588 0.66%
Contingency $935,250 $0 $935,250 0.00%
Total Requirements $7,170,250 $41,412 $7,128,838 0.58%
Ending Fund Balance $1,248,965 $6,461,202 $5 212 7 517.32%
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual
600
at*Aal'
entr Serviiie
ceZAurid
Sepccmher~i0,,2007 •
L\F]N\FY 07-08 Budget to Actual Financials\[Budget to Actual Financials 07-08als)sep aepotts Favora61e3 :Acwak~
3t Bu `etUmts°~ ;r "Bu ec t Actual <_Y.::. Unfavorable of Bu et
.rut
RESOURCES
Beginning Fund Balance $1,133,734 $1,105,424 ($28,310) 97.50%
Current Revenues
Fees & Charges $11,000 $7,625 ($3,375) 69.32%
Interest & Rentals $35,000 $9,652 ($25,348) 27.58%
Subtotal Current Revenues $46,000 $19,399 ($26,601) 42.17%
Transfers in from Other Funds $6,338,072 $1,303,122 ($5,034,950) 20.56%
Total Resources $7,517,806 $2,427,945 ($5,089,861) 32.30%
REQUIREMENTS
Operating Expenses
POLICY& ADMINISTRATION
City Administration $604,273 $119,101 $485,172 19.71%
Human Resources $495,884 $90,962 $404,922 18.34%
Network Services $984,972 $221,563 $763,409 22.49%
Risk Management $593,099 $409,835 $183,264 69.10%
Finance $358,147 $65,131 $293,016 18.19%
Financial Operations $1,055,841 $223,766 $832,075 21.19%
Administrative Services $664,226 $144156 $520,070 21.70%
Total Policy & Admin $4,756,442 $1,274,514 $3,481928 26.80%
NON-DEPARTMENTAL
City Attorney $322,900 $10,181 $312,719 3.15%
Technology $1,590,401 $80,303 $1,510,098 5.05%
Total Non Departmental $1,913,301 $90,484 $1,822,817 4.73%
Total Operating Expenses $6,669,743 $1,364,998 $5,304,745 20.47%
Contingency $700,000 $0 $700,000 0.000/0
Total Requirements $7,369,743 $1,364,998 $6,004,745 18.52%
Ending Fund Balance $148,063 $1,062,946 $914,883 717.90%
City of Tigard, Oregon
a
FY 2007-2008 Budget to Actual e
650
Fleet/P operty Mane euf Pend'
3eptem h c x.3.0,2007.`
1:\FIN\FY 07-08 Budget to Actual Financials\(Bud t to Actual F'mm i 07-MAs)S Reports - FAptSfab]e . o 1}chlal.
1.. c., =Bu et„Unite Bu et ~c4ua4,,, Unfavorable
Of Bu, et;
RESOURCES
Beginning Fund Balance $44,755 $124,957 $80,202 279.20%
Current Revenues
Interest & Rentals $1,455 $760 $695 52.23%
Subtotal Current Revenues $1,455 $760 $695 52.23%
Transfers in from Other Funds $1,435,930 $259,225 ($1,176,705) 18.05%
Total Resources $1482140 $384,942 $1097198 2197%
REQUIREMENTS
Operating Expenses
COMMUNITYSERVICES
PUBLIC WORKS
Fleet Maintenance $199,870 $22,804 $177,066 11.41%
Property Management $1,186,457 $236,420 $950,037 19.93%
Total Public Works $1,386,327 $259,224 $1127103 18.70%
Total Operating Expenses $1,386,327 $259,224 $1127103 18.70%
Contingency $80,000 $0 $80,000 0.00%
Total Re uirements $1,466,327 $259,224 $1207103 17.68%
Ending Fund Balance $15,813 $125,718 $109,905 795.03%
City of Tigard, Oregon
q
FY 2007-2008 Budget to Actual e
925
iban `T2 cn~iti al+Debt Seratce Fnnd
Scptemb'er~30~2007
I \FIN\FY 07-08 Budget to Actual [ inancials\[B dget ro Actual F nanculs 07 0&zls]Sep Reports : ~~nFBVOrable o Aetual
tau w Actu_al c nfa o_ r_able
.~x~
RESOURCES
Beginning Fund Balance $0 $0 $0 0.00%
Current Revenues
Property Taxes $56,398 $0 ($56,398) 0.00%
Interest & Rentals $1,000 $0 1000 0.00%
Subtotal Current Revenues $57,398 $0 ($57,398) 0.00%
Total Resources $57,398 $0 ($57,398) 0.00%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Total Re uirements $0 $0 $0 0.00%
Ending Fund Balance $57,398 $0 ($57,398) 0.00%
City of Tigard, Oregon
v
FY 2007-2008 Budget to Actual o
950
l Trbaa RenewalCap1[al Projects Fungi'
Sepvembetx30, 2A07
2
I:\FIN\FY 07-08 Budget to Actual Fin-i2la\(Budget to Actual Financuls 07-08.zls]Sep Reports F2VOfanl.e N Actual .
Bu et;At teal (.Unfayuiable v uC,Bu u'.
RESOURCES
Beginning Fund Balance $0 $0 $0 0.00%
Current Revenues
Other A envies $1,185,000 $0 $1,185,000 0.000/0
Subtotal Current Revenues $1,185,000 $0 ($1,185,000) 0.00%
Total Resources $1,185,000 $0 ($1,185,000) 0.00%
REQUIREMENTS
Operating Expenses
Total Operating Expenses $0 $0 $0 0.00%
Capital Imrovements $1,105,000 $0 $1105,000 0.00%
Total Requirements $1,105,000 $0 $1,105,000 0.00%
Ending Fund Balance $80,000 $0 $80 000 0.00%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual
a
Q
.s.w
s v xxx
r ' "All~Pllnds
I\FIN\r 0708 Budget to Actual Ffinancials\[03.2008_BA.als Se(~teniber 3020Q?N
trNwnn V [200709.08-]8.4240-MAYOR-k_Cn
-s' PBu et Units Pa arable i
Bud et Actual 3 Actu
RESOURCES nfavo;able 4f Ba. e
Beginning Fund Balance
Current Revenues $43,598,604 $49,592,438 $5,993,834 113.75%
Property Taxes
Other Agencies $12,036,990 $0 ($12,036,990 0
Fees & Charges $9,029,708 $1,009,948 ) 0.0
Fines $17,822,194 ($8,019,760) 11.18%
8%
$3,187,578 ($14,634,616) 17,89%
Franchise Fees $802,400 $219,049
Interest & Rentals $3,974,545 $1,150,572 ($583'351) 27.30% Bond and Note Proceeds $1,581,,568 $581,885 ($2,823,973) 28.95%
($999,683 0
Other Revenues $129,704 $22,980 ) 36.79 /o
Subtotal Current Revenues $2,633,196 $289 609 ($106,724) 17.72%
$48)010305 $6 461621 $2 3 8 11.00%
Transfers in from Other Funds $41548 684 13.46%
Total Resources $15,682,934 $2,424,052 ($13,258,882) 15.46%
$107.29 843 $58,478,111 $48 813 732 54.50%
O ratan E REQUIREM ENTS
eases
C O MM UN/ 7' y S, g y lCE S
Police
Lib
rary $10,857,451 $2 093 075
$3,477 60 $8,764,376 19.28%
Social Services >2 $635,549 $2,841,711 /o
0
Total Communi Services $184 459 $131017 7103
$2 859 641 $53 442 71.03%
$14519170
PUBLIC WORKS $11659,529 19.70%
Public Works Administration
Parks Maintenance $875,139 $171,909
,89 19.64%
Sanitary Sewer $1,332,927 $238,032 $703,230
$857,311 $1,0944,895 17.86%
Stormwater $124,815
Street Maintenance $85!,021 $732,496 14.56%
$135,677 $715,344 15.94%
Fleet Maintenance $876,537 $195,993
Property $199,870 $22,804 $680,544 22. %
Management $177,066 11.41%
Water $1,186,457 $236,420 $950,037 19.93%
Total Public Works $5 673 872 _j 1z123,857 $4 550 015 0
$118535134 $2 9,507 19.81
DEVELOA1 Ar'SERVICES $9,603,627 18.98%
Community Development Administration
Building Inspection $233,911 $50,586
Current Planning $1,822,523 $321,065 21.63%
Long Range Planning $842,968 $1,501,458 17.62%
$176,300 $66666,,66 668 20.91%
Capital Construction & Transportation $788,339 $166,041
Street Lights & Signals $1,111,103 $177,127 $622,298 21.06%
A reef U to meet na 'eerie $472,000 $121,548 $933,976 15.75%
Total Develo meat Services $408090 $74429 $350,452 25.75%
$5 678 934 $333661 18.24%
POLICY &ADr11INISTRA7I01V $1087 096 $459 838 19.14%
Mayor & City Council
City Administration $159,480 $50,133 $109,347 31.44%
Human Resources $604,273 $119,101
Network S $495,884 $90,962 $485,172 19.71%
semen $404,922 18.34%
Risk Management $984,972 $221,563
Finance $593,099 $409,835 $763,409 22.10 %
,264
016 $183,016 69.10%
Financial Operations $358,147 $65,131 $293,
Administrative S $1,055,841 $223,766 18.19%
eivices $832,075 21.19%
$921,114 $201,261 $719,853 21,85%
City of Tigard, Oregon
FY 2007-2008 Budget to Actual Q
Xxx
"j ^•i4 - h~ ~n~.'=:. e4~ 7 ^.F4"s X~..-...il..laK' `riE:[-, ;HV,
ti an FiwaR
{Y hSCp[eml~30, 2Q(19;
I \F7N\FY 07-08 Rud t to Actual Financials\[032008 BAx]612p07.09 08-18.4740-MAYOR_BtCCf
us ~ n r ~«:.'~t w R'_u$u et Unrts~ ;~h., . 3 ! t ~ Fla ~orable Actual';
Bu, rcA, ; ,NIctual~~ ufaporable;,r~fBu__'eti
RESOURCES
Total Policy & Admire $5172 810 $1381752 $3,791,058 26.71%
NON-DEPARTMENTAL
Citywide Support
$30,000 $0
City Attorney $30,000 0.00%
$322,900 $10,181 $312,719 3.15%
Technology $1,590,401 $80,303 $1.510,098 5.05%
Total Non Departmental $1943301 $90,484 $1,852,817 4.66%
Total Operating Ex enses $39,167,349 $7,668,480 $31498869 19.58%
Debt Service $2,196,499 $17 $2,196,482 0.00%
Loan to City Center Development Agency $710,000 $0 $710,000 0.00%
Capital Improvements $22,092,692 $1,442,212 $20,650,480 6.53%
Transfers $15,682,935 $2,424,052 $13,258,883 15.46%
Contingency -6,094,962 $0 $6 094 962 0.00%
Total Requirements $85,944 437 $11534,761 $74 409 676 13.42%
Ending Fund Balance $21347406 $46,943 49 $25 595 944 219.90%
Agenda Item #
Meeting Date October 16, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title 2007 Legislative Session Agenda Priorities
Prepared By Liz Newton ; Fkl Dept Head Approval:- CityMgr Approval: V.
ISSUE BEFORE THE COUNCIL
What are the City's priorities for the 2008 Oregon Legislative Session?
STAFF RECOMMENDATION
Provide direction to staff on the Council's priorities for the 2008 Legislative Session.
KEY FACTS AND INFORMATION SUMMARY
The Oregon State Legislature will meet in February 2008 for the first "even year" session in history. Since the session
will only be a month long, the number of issues brought before the body will be limited.
At the League of Oregon Cities (LOC) Conference in Bend, LOC Staff presented their list of "likely issues" for the
session to include the following:
• Oregon Wireless Interoperability Network (OWIN) Report
• Affordable Housing Document Recording Fee
• Medical Marijuana
• Office Of Rural Policy
• Additional Infrastructure Funds - $80 Million
• Water Storage Grant Funds
• County Timber Payments
• Tort Limits (Pending Supreme Court Decision)
• "Big Look" Funding
• License Plate Fee Bill
Transportation will likely be at the top of the list in the 2009 session. It may be prudent for the City to initiate
discussions with area legislators on transportation funding alternatives and priorities. Other issues the City might want
to weigh-in on include preemption of Home Rule and franchise fees.
After discussion on October 16, staff will bring the legislative priorities back for adoption on November 6, 2007.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Council Goal #5: Increase Tigard's involvement with Washington County, Metro, State, ODOT, TtiMet and Federal
government.
ATTACHMENT LIST
N/A
FISCAL NOTES
N/A
iAadm\city council\council agenda item summaries\2007\ais for legislative ptimity071016.doc10/3/07
Agenda Item #
Meeting Date October 16, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title: Enhanced Citizen Participation Update
t
Prepared By. Liz Newton Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL AND KEY FACTS
Review the status on activities underway to enhance citizen participation. View the Area 13 Neighborhood web page.
Review the proposed Neighborhood program structure and provide feedback to staff.
STAFF RECOMMENDATION
Provide input on the proposed neighborhood program structure.
KEY FACTS AND INFORMATION SUMMARY
Staff continues to work on development of the Enhanced Neighborhood Program with a focus over the last 6
months on the Neighborhood web pages and the program structure.
Neigbborbood Web page:
In July, Candace Carsh, a resident of Area 13 volunteered to develop a pilot web page for her neighborhood. She
attended a one hour training session with city staff and developed a page using the template designed by Nancy Lof,
the Cit/s communications/Graphic Designer. Candace chose content of the page that was provided by the city and
created links to the city's webpage, Crone Spotter, the neighborhood schools and a neighborhood map. She also
created sections for garage sales and lost and found pets!
Ms. Carsh emailed the web page to some of her neighbors for comments and received very positive feedback. The
Committee for Citizen Involvement (CO) previewed the website at their August meeting and made some
suggestions regarding content management. The next step for the webpage is to let all the residents of the
neighborhood know it's "live." Post cards have been produced and mailed to each resident of the neighborhood
announcing the web page.
Staff is stepping up recruitment for volunteers to develop and maintain web pages in other neighborhoods.
Outreach has included meeting with school PSO's, attendance at the Comprehensive Plan Open Houses, an email
invitation to all Community Connectors and attendance at Neighborhood National Night Out events in August.
Upcoming outreach plans include targeted recruitments in the high school, middle schools and area colleges and
through the cityscape newsletter and city's web site.
Neighborhood Program Structure:
The focus of the Enhanced Neighborhood Program is really two-fold. First, to facilitate communication and
community building among neighbors and second, to involve citizens as partners with the city in addressing the
broadest range of neighborhood issues at the neighborhood level as early as possible. The neighborhood program is
not designed to create additional advisory boards to council.
Under the new program, communication and community building would be facilitated through the neighborhood
web pages, a neighborhood page in Cityscape, Neighborhood Watch, Neighborhood beautification/clean-up
projects, and neighborhood events and an annual meeting.
The new program is intended to empower citizens to address issues in a number of ways. First, through providing
information and resources on the web site and in Cityscape about responsibilities and opportunities to address issues.
Second, through making resources available that involves citizens such as Neighborhood Watch, CERT, Land Use
application meetings, direct involvement in the OP process, and a grant program.
The neighborhood program structure discussed with the CCI is for each neighborhood to have a steering committee.
The "interest based" Steering committee would be comprised of representatives of neighborhood based programs
and activities. A draft program structure is attached. The body charged with oversight of citizen involvement in the
city, the CCT, would retain oversight of the overall neighborhood program and its effectiveness. Details on the
proposed structure will be discussed with Council at the October 16 workshop meeting. It is anticipated that the full
program will roll-out early in 2008.
Citizen Comment Card at City Hall/Council meetings
The Citizen Comment Cards have been distributed and are available at City buildings and Council meetings.
Completed comment cards are forwarded to Council and the appropriate department/staff member for response.
Boards & Commissions
Staff liaisons and interested board and Committee Chaos will participate in training in November. The training will
provide tools to facilitate more effective member participation and meeting facilitation.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
2007 City Council Goal # 4
"Improve Council/Citizen Communications"
a. Complete the City Active Neighborhood (CAN) Program
b Citizen comment card at City Hall/Council meetings
c Boards & Commissions ,
1. Develop a regular training program for new members
2. Develop a tracking system for Board & Commission recommendations
3. Appoint Council liaisons to each Board and Commission - Periodically sit in on meetings
4. Recognize & develop Boards & Commissions as sources for future Council candidates
5. Staff
1. Periodically attend staff meetings
ATTACHMENT LIST
- It's your Neighborhood Information sheet
- Proposed Neighborhood Program Components
- CAN Program Structure
- Committee for Citizen Involvement Minutes May 16, 2007
- Committee for Citizen Involvement Minutes June 20, 2007
- Committee for Citizen Involvement Minutes August 15, 2007
1. Citizen Comment Card
FiscAL NOTES
N/A
It's Your Neighborhood!
bT
Proposed Enhanced Neighborhood Program
1Z
+1 Although citizens in the City view some issues from a citywide perspective, more often .
issues that affect citizens on a day-to-day basis are unique to their neighborhood.
7
w} Staff proposes that the City expand on some existing citizen communication efforts into an
Enhanced Neighborhood Program. The City would be divided geographically into areas
~.z that share common interests.
For example, areas bordered by the same major streets, are within a common elementary y
school boundary, within a certain commercial service area, within walking distance to the
^r same park, have the same water service provider and waste hauler, and have organized -
s neighborhood watch. City police grids and public works areas could also be overlayered.
Citizens could have the opportunity to add other neighborhood features to be included in
establishing the area boundaries.
The proposed map will then be reviewed by citizens in initial informational/ organizational
meetings and adjustments made as suggested by citizens.
Each area could then have a citizen representative on the Committee For Citizen
r Involvement. Citizens from each area could also serve as CAP liaisons, land use contacts,
Neighborhood Watch captains, Community Connectors and be CERT trained. Connections .s
could also be made to volunteer in the schools and on community projects. The
' Community Investment Program process could incorporate recommendations from each
` neighborhood and neighborhoods could organize community clean-ups and beautification
projects.
1 .-1
The purpose of the program would be to involve citizens as partners in _N
addressing their neighborhood issues and in the broadest range of issues
as early as possible.
y The current members of the CCI are in support of the concept and helped develop the
initial proposal. =
5 .ti
~7 -N5
K Three pilot areas have been selected to further develop the program. Meetings will be held
in each area this spring to get initial feedback. The program structure and details will be
defined this summer before a kick-off event in September.
°y,7
r~
PROPOSED NEIGHBORHOOD PROGRAM COMPONENTS
Neighborhood Program CIP Project Nomination Process
• Staff reviews and develops proposed CIP project list by September 1
• Cityscape includes CIP nomination form
• Neighborhood webpage Includes nomination form during September
• City staff attends school open houses to receive neighborhood input in September
• Annual neighborhood meetings in October - reach neighborhood consensus on CIP project
nominations.
• Consider creating a neighborhood improvement program for smaller projects that follows the
CIP process.
Neighborhood Watch
• Active neighborhood watch defined
• Make starting new Neighborhood Watch a focus for National Night Out events
• Provide incentive(s) for Neighborhood Watch area National Night out celebrations
• Neighborhood webpage's includes crime stats for Neighborhoods with a minimum geographic
area of active Neighborhood Watch
• All Neighborhood webpage's include crime prevention tips.
• Define minimum percentage of neighborhoods covered by neighborhood watch to be eligible
for neighborhood grant program.
• Include information/presentation for neighborhood watch activation at all Neighborhood
annual meetings in October.
Land Use
• Land Use Liaisons for each neighborhood - participate in land use process training; receive
individual notice of each land use application; invited to attend pre-application meetings on
proposed applications in their area; attend/facilitate Neighborhood (land use) meetings to
receive neighborhood input after applicant presentation; represent neighborhood at public
hearings; monitor neighborhood website for comments on current land use activity.
• Neighborhood (Land Use) meetings - Facilitated by Neighborhood Land Use Liaison;
presentation by applicant; Land Use Liaison facilitates neighborhood discussion at the
conclusion of applicant presentation, confirms neighborhood comments/concerns, and
presents input to decision maker.
• Notification - to all surrounding property owners as required; to the appropriate Land Use
Liaison; to any party who subscribes; posted on appropriate web site.
• Scheduling - applicant responsible to schedule with Land Use Liaison.
Communications
• Web page - City pays URL; template developed by city working with CCI; neighborhoods
agree to established parameters; content provided by city, other agencies, and neighborhoods;
websites maintained by neighborhood volunteer(s) after training provided.
• Cityscape - One page each month devoted to neighborhoods; each neighborhood selects
"newsworthy" information to feature.
• Community Connector Communication - Information is "rolled" into neighborhood websites.
• Neighborhood program information provided to all new residents by the city (if legally
allowed).
Community Connectors Resource
• Serve as conduit between city and neighborhood to communicate concerns and identify
available resources to address concerns; participate in training to learn about resources, city and
citizen's roles in addressing issues; refer neighbors to website or specific resources; review
community assessment data; present findings at annual meeting for possible action.
• Connectors contact information brochures provided by the city.
CERT (Community Emergency Response Team)
• At least 3 trained CERT volunteers in each neighborhood to eligible for neighborhood grant
program.
Neighborhood Issues /Assessment
• Neighbors access resources available on website and/or contact community connector,
Schedule process follow-up/issues before the CQ; participate in issues/ assessment discussion
at annual meeting in October.
• Include projects for consideration in Neighborhood Improvement Program.
Beautification/ Clean Up
• One neighborhood sponsored clean-up/beautification activity annually required to be eligible
for neighborhood grant program.
• How to select - at annual meeting? Christmas in April?
Comprehensive Plan
• There will be a public comment/review process by neighborhood in 2007; details will be
posted on each website; citizens may subscribe to the "e-list" for updates.
CCI (Committee for Citizen Involvement)
• Monitor and evaluate the neighborhood program; allow time on each agenda for pre-scheduled
specific neighborhood issues.
Schools
• A liaison from each school to each neighborhood provides information on school events,
programs, volunteer opportunities and resource needs to post on neighborhood websites
and/or feature on websites; schools and neighborhoods partner on neighborhood events,
activities.
Neighborhood Grant Program
• At the discretion of City Council, as appropriated in the city's adopted budget and as outlined
in an approved process, neighborhoods will be eligible to apply for funds to undertake
neighborhood projects.
• How to reach consensus?
is\adm\liz\neighborhood pmgnm• pilot\pmgnm process 061102
PvV TY~IM M ch P<,
City Council
Committee for Citizen
Involvement
Steering Committee
CERT Neighborhood School Land Use Web Community CC[
Representative Watch Rep. Representative Coordinator Administrator Connector Representative
Opportunities:
Web page
Grant program',
Community building activities-'
NNO
CERT
Neighborhood Watch
Land use application meetings
Annual clean-up/beautification'
Requirements:
CP/Annual Meeting
Grant Program Requirements:
Current Webpage
1- Community-building activity in previous 12 months
1- NNO activity in previous 12 months
CERT volunteers
% Neighborhood Watch
n~uins Steering Cow Ozein&
is\adm\liz\neighhorhood program, pilot\flow chart for aebsite steering committee 070815.doc8/15/07
Meeting Minutes, 5/16/07
Committee for Citizen Involvement
CCI Members Present: Sue Carver, Basil Christopher, Bev Froude, Cecilia Nguyen,
Stacie Yost
CCI Members Absent: Rex Caffall
CIT for Citizen Involvement Members Present: Linda Palmer, Mike Terrill
Staff Present: Ron Bunch, Marissa Daniels, Duane Roberts, and Darren Wyss
1. Welcome and Introductions
Chair Basil Christopher called the meeting to order at 7:00 PM.
2. Approval of Minutes
Bev pointed out that the "SW Weekly" Oregonian pull-out was misidentified in the April
minutes as the "SE Weekly." Basil indicated that he too had some edits, but in the interest
of time would email these to Duane sometime after the meeting.
3. City-Neighborhood Group IGAs & Website Trials
Liz introduced this agenda item. She reported that staff have completed a basic webpage
design for the Neighborhood Program and handed out a sample homepage based on the
newly-developed template. The template includes a cut and paste portion, a comment
feature, and link options, such as to TriMet's trip planner, City land use decisions, and Crime
Spotter. Each neighborhood group will be able to alter the City-developed template to fit its
own taste. Local school news features, neighborhood news, a blog feature using a separate
platform, and an information section are examples of feature options.
Liz indicated that she intends to send out an email inviting members of the three pilot
neighborhood groups to participate in website design and testing. Three ways are available
to participate: through content management, posting management, or web site
administration. The goal of the design and testing activity is to provide ample feedback on
the workability of the sample webpage. A month-long trial period is planned. Community
Connectors are another group she intends to invite to assist in trying-out and evaluating the
basic webpage. Liz asked the CCI to review and comment on the usability of the webpage
design, as well.
Basil commented that he is not sure what a blog is. Cecilia explained that a blog is a string
of comments. According to Liz, the City's newly acquired Blog Spot program will make it
easy to create and use a Neighborhood webpage log.
In response to a question, Liz indicated that one of the main purposes of a blog feature
would be to allow a neighborhood group to bring comments and complaints to the CCI.
1
City staff will monitor the blogs. The CCI will be advisory to the Program Manager and
Council regarding the overall effectiveness of the blogs.
Liz next handed out a list of proposed rules for the use of the webpage. They include a ban
on commercial advertising. Posted information needs to be factual. Government resources
and non-commercial social service links will be permitted. The same is true of photographs.
Within these broad guidelines, each neighborhood group will be allowed to establish its own
policies regarding the number and type of links and the limits on photo postings.
Liz went on to point out that while City content will be provided, the City will not require
that it be used in its totality. Content will be voluntary. Each Neighborhood webteam will
be free to pick and choose the City-developed stories it wishes to post. Presumably,
neighborhood-specific stories, such as stories on important activities occurring in the
neighborhood, will be the most used. A neighborhood web administrator will manage each
of the webpages, under agreements with the City to manage the site within established limits.
Bev summarized her understanding of Liz's presentation as detailing that the Neighborhood
webpages will be set up so that each participating neighborhood can customize its own
webpage. Ron elaborated that any posted information must be factual. Opinions might be
allowed on blogs that will operate on a separate program.
Cecilia observed that since information must be factual and within the standards or rules
established for the websites before it can be posted, disclosure of the information source
would be useful in maintaining standards.
Ron commented that many of the opinions given in the blog feature will provide
opportunities for City staff to respond. Liz emphasized that staff will not be obligated to
respond to comments or opinions. In the case of land use activities, the required
Neighborhood Meeting is the primary formal opportunity for residents to weigh in on a
development proposal. Bev commented that most residents are unaware of the
Neighborhood Meeting requirement.
Liz noted that the next issue of Cityscape will carry a sample Neighborhood webpage. Ron
commented that the webpages will provide a good opportunity to build civic capacity. For
example, the webpages potentially could be used to educated residents on where and how to
participate in civic affairs, such as the need to address approval criteria when speaking on the
record during a land use hearing process.
Basil commented that it should not be necessary to establish a lot of rules for website use
beyond those related to the basic standards or goals or intent of the website.
4. Policy Interest Team for Citizen Involvement
Ron introduced this item. Having completed the comprehensive plan background or
resource report, staff now is working on the goals and policy element of the plan update.
Goals and policies are important because they are the blueprint, or set out the structure for
future City decisions.
2