The URL can be used to link to this page

City Council Packet - 10/09/2007 City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223 TIGARD TIGARD CITY COUNCIL MEETING October 9, 2007 COUNCIL MEETING WILL BE TELEVISED I: \Ofs\Donna's\Ccpkt 1 Phone: 503.639.4171 . Fax: 503.684.7297 o www.tigard-or.gov 9 TTY Relay: 503.684.2772 Revised 10/8/07 - Start time of meeting changed from 6:30 p.m. to 7:00 p.m. FTIGARD CITY COUNCIL AND L CONTRACT REVIEW BOARD MEETING ~ OBER 9, 2007 7:00 p.m. IGARD CITY HALL 125 SW HALL BLVD TIGARD. OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:3012.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 1 AGENDA TIGARD CITY COUNCIL MEETING OCTOBER 9, 2007 7:00 1'M • STUDY SESSION 7:301'M 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Follow-up to Previous Citizen Communication 7:45 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for August 28, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approve a Resolution Endorsing the Submittal of a Senior Center Phase II Community Development Block Grant (CDBG) Project Application - Resolution No. 07-60 A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING AN APPLICATION FOR FEDERAL ASSISTANCE TO PARTIALLY FINANCE IMPROVEMENTS TO THE TIGARD SENIOR CENTER • Consent Agenda - Items Removed-for Sebarate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 2 7:50 PM 4. QUASI-JUDICIAL PUBLIC HEARING - HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA 2007-00003) PROPOSAL: Annexation of one parcel just north of SW Bull Mountain Road containing a total of 1.81 acres to the City of Tigard. The applicant has received land use approval from Washington County to develop the parcel into an 11-lot subdivision (Highland Hills Subdivision, case file #07-034-S); however, the available sewer, water and storm drainage connections are within the City of Tigard, requiring the property to be annexed into the City to receive services. Shady Peak Development, the sole owner of the subject parcel, has consented to the annexation. The owners of five neighboring properties were invited to join the annexation, but did not accept the invitation. LOCATION: 13273 SW Bull Mountain Road (north of SW Bull Mountain Road, just west of Raven Ridge subdivision); WCTM 2S109AB, Tax Lot 300. CURRENT ZONE:R-6 District (Residential 6 Units Per Acre). The purpose of the Washington County R-6 District is to implement the policies of the Comprehensive Plan for areas designated for residential development at no more than six (6) units per acre and no less than five (5) units per acre, except as specified by Section 300-2 or Section 303-6. The intent of the R-6 District is to provide the opportunity for more flexibility in development than is allowed in the R-5 District. The average lot area for single family detached dwellings within a proposed development shall be no less than 4,500 square feet and the minimum lot area shall be 4,000 square feet. The minimum lot area for single family attached units shall be 3,500 square feet. EQUIVALENT CITY ZONE: R-7: Medium-Density Residential District. The City of Tigard R-7 zoning district is designed to accommodate attached single-family homes, detached single- family homes with or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Mobile home parks and subdivisions are also permitted outright. Some civic and institutional uses are also permitted conditionally. Note: In a subdivision, lot size may be averaged to allow lots less than the minimum lot size allowed in the underlying zoning district as long as the average lot area for all lots is not less than allowed by the underlying zoning district. No lot created under this provision shall be less than 80% of the minimum lot size allowed in the underlying zoning district. APPLICABLE REVIEW CRITERIA: ORS Chapter 222, Metro Code Chapter 3.09, Comprehensive Plan Policies 2 and 10, Community Development Code Chapters 18.320 and 18.390. a. Open Public Hearing - Mayor b. Statement by City Attorney Regarding Procedure C. Declarations or Challenges Do any members of Council wish to report any ex parte contact or information gained outside the hearing, including any site visits? Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 3 - Have all members familiarized themselves with the application? - Are there any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or is there a challenge on the participation of any member of the Council? d. Staff Report: Community Development Department e. Public Testimony - Proponents Applicant Other Proponents - Opponents - Rebuttal/Final argument by applicant f. Staff Recommendation g. Close Public Hearing h. Council Discussion and Consideration: Ordinance No. 07-17 Council Member: I move for adoption of Ordinance No. Council Member: I second the motion Mayor: Will the City Recorder please read the number and title of the ordinance? City Recorder: ORDINANCE NO. 07-17 - AN ORDINANCE ANNEXING 1.81 ACRES, APPROVING THE HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA2007-00003) AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT AND WASHINGTON COUNTY URBAN ROADS MAINTENANCE DISTRICT Mayor: Is there any discussion? Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of Council? City Recorder: Conducts a roll-call to record votes of City Council members. Mayor: Ordinance No. (is adopted or has failed) by a (unanimous, or however votes were split) vote of the Council members present. Note: Tie votes = failure to pass. Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 4 8:351'M 5. SKATE PARK PROGRESS REPORT, 2007 • Staff Report: Public Works Department 8:45 PM 6. PRESENTATION BY JOIN - AN ORGANIZATION ACTIVELY INVOLVED IN FINDING PERMANENT HOUSING FOR HOMELESS INDIVIDUALS AND FAMILIES • Introduction: Councilor Sherwood 9:151'M 7. COUNCIL LIAISON REPORTS 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 10. ADJOURNMENT 1:\ADM\Cathy\CCA\2007\071009.doc Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 5 -5, Agenda Item No. 3.. r- For Agenda of 200-2 TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD Meeting Minutes October 9, 2007 Track 1 Council President Sherwood called the meeting to order at 7:04 p.m. City Council Present Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Council President Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ Staff Present: City Manager Prosser, Community Development Director Coffee, Police Chief Dickinson Assistant Planner Eng, City Attorney Ramis, and City Recorder Wheatley. • STUDY SESSION City Manager Prosser advised that Washington County Board of Commissioners Chair Tom Brian has offered to meet with the City Council. City Manager Prosser reviewed several dates for potential meeting. Potential topics include: Urban Renewal; Downtown; Transportation Funding; Urbanization; Intentions for 63 and 64; Water Feature in Downtown; MTIP; and Clean Water Services. After discussion, Council members agreed that staff should find out when Chair Brian can meet and then pare down the agenda items to one or two topics. Councilor Buehner reported she attended the Washington County Coordinating Committee this afternoon. Council President Sherwood suggested that Councilor Buehner give a report on the WCCC meeting during the business meeting. Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 1 Track 2 Community Development Director Coffee reviewed the delayed phase-in of property taxes with regard to the proposed Highland Hills Subdivision annexation before the City Council during the business meeting tonight. Community Development Department staff will be working with City of Tigard Finance staff and the Washington County Assessor to give special notice regarding the phase-in of taxes each time a new annexation is approved. City Manager Prosser advised this is not specifically addressed in the proposed ordinance before the City Council tonight. In response to a question from Councilor Woodruff, Assistant Planner Eng advised she has not heard of any controversy surrounding tonight's proposed annexation. Councilor Wilson asked if the immediate neighbors had had any concerns. Community Development Director Coffee advised that no one has called, questioned, or inquired. City Manager Prosser noted he had received a call from Lisa Hamilton-Treick; she was concerned about coyotes on Bull Mountain and requested an article be placed in Cityscape. Councilor Woodruff noted she had contacted him; although, he has not returned the call yet. Community Development Director Coffee reviewed the most recent annexation activity. Staff has no reason to believe anyone is concerned about this annexation. Council President Sherwood briefly previewed the presentation scheduled for the business meeting by JOIN, homeless program in the City of Portland. There was brief discussion of a "meth" program showing this evening on local television channels. Council discussed the local situation, which has improved. Track 3 City Manager Prosser noted staff has been receiving a number of individual requests from the Tigard Water District Board members. Recently, Ken Fowler requested that all of the Water District Funds be deposited to a bank account that the Water District has set up. This is part of the termination of services, which the Water Board has not agreed to yet. City Attorney Ramis will be sending a letter to the Water Board Attorney asking that all requests from the Water District go through City Attorney Ramis with some evidence that it is a request from the Water District Board; i.e., a resolution or Board motion. Another issue is that the Board had identified their former attorney, Clark Balfour, as the point person for discussing this transfer of services. Now that Mr. Balfour is no longer with the Water District Board, we need to determine the point of contact to continue to discuss the transfer of support services. The Tigard Water District's fund balance is approximately $100,000 and the City will need proper documentation to release the funds. In addition the City of Tigard will not transfer services by piecemeal. City Attorney Ramis added that part of the administrative support Tigard provides is the handling of the District's funds. Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 2 After discussion, Council decided it should hold an Executive Session at the end of tonight's business meeting to discuss pending litigation. Study Session concluded at 7:11 p.m. 1. BUSINESS MEETING 1.1 The meeting was called to order at 7:33:01 PM by Council President Sherwood. 1.2 Roll Call Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None. Councilor Buehner will give a report on a recent meeting of the Washington County Coordinating Committee at the end of the business meeting agenda (See Agenda Item No. 7) 1.5 Call to Council and Staff for Non-Agenda Items None 2. CITIZEN COMMUNICATION • Tigard High School Student Envoy Megan Foltz reported on the activities at Tigard High School. A copy of her report is on file in the City Recorder's office. 7:36:40 PM • Follow-up to Previous Citizen Communication: None 7:36:58 PM Councilor Sherwood previewed the Consent Agenda items: 3. CONSENT AGENDA: 3.1 Approve Council Minutes for August 28, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 3 3.3 Approve a Resolution Endorsing the Submittal of a Senior Center Phase II Community Development Block Grant (CDBG) Project Application - Resolution No. 07-60 A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING AN APPLICATION FOR FEDERAL ASSISTANCE TO PARTIALLY FINANCE IMPROVEMENTS TO THE TIGARD SENIOR CENTER Motion by Councilor Wilson, seconded by Councilor Buehner, to approve the Consent Agenda. The motion was approved by a unanimous vote of Council present. Councilor Buehner Yes Councilor Wilson Yes Council President Sherwood Yes Councilor Woodruff Yes 7:37:42 PM 4. QUASI-JUDICIAL PUBLIC HEARING - HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA 2007-00003) PROPOSAL: Annexation of one parcel just north of SW Bull Mountain Road containing a total of 1.81 acres to the City of Tigard. The applicant has received land use approval from Washington County to develop the parcel into an 11-lot subdivision (Highland Hills Subdivision, case file #07-034-S); however, the available sewer, water and storm drainage connections are within the City of Tigard, requiring the property to be annexed into the City to receive services. Shady Peak Development, the sole owner of the subject parcel, has consented to the annexation. The owners of five neighboring properties were invited to join the annexation, but did not accept the invitation. LOCATION: 13273 SW Bull Mountain Road (north of SW Bull Mountain Road, just west of Raven Ridge subdivision); WCTM 2S109AB, Tax Lot 300. CURRENT ZONE: R-6 District (Residential 6 Units per Acre). The purpose of the Washington County R-6 District is to implement the policies of the Comprehensive Plan for areas designated for residential development at no more than six (6) units per acre and no less than five (5) units per acre, except as specified by Section 300-2 or Section 303-6. The intent of the R-6 District is to provide the opportunity for more flexibility in development than is allowed in the R-5 District. The average lot area for single family detached dwellings within a proposed development shall be no less than 4,500 square feet and the minimum lot area shall be 4,000 square feet. The minimum lot area for single family attached units shall be 3,500 square feet. EQUIVALENT CITY ZONE: R-7: Medium-Density Residential District. The City of Tigard R-7 zoning district is designed to accommodate attached single-family homes, detached single-family homes with or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 4 Mobile home parks and subdivisions are also permitted outright. Some civic and institutional uses are also permitted conditionally. Note: In a subdivision, lot size may be averaged to allow lots less than the minimum lot size allowed in the underlying zoning district as long as the average lot area for all lots is not less than allowed by the underlying zoning district. No lot created under this provision shall be less than 80% of the minimum lot size allowed in the underlying zoning district. APPLICABLE REVIEW CRITERIA: ORS Chapter 222, Metro Code Chapter 3.09, Comprehensive Plan Policies 2 and 10, Community Development Code Chapters 18.320 and 18.390. a. City Attorney Ramis reviewed the rules of procedure for the public hearing. A copy of the rules is on file in the City Recorder's office. b. Council President Sherwood opened the public hearing. C. Declarations or Challenges questions were posed by Council President Sherwood: - Have all members familiarized themselves with the application? All said yes. - Are there any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or is there a challenge on the participation of any member of the Council? There were no challenges. 7:42:09 PM d. Assistant Planner Eng presented the staff report. She reviewed: • The location and the scope of the request for annexation. • The review criteria. • The notification procedures. • The applicant plans to divide the subject property into 11 lots if the annexation is approved. • Staff finds the application meets the approval criteria and staff recommends approval. Councilor Wilson requested that Assistant Planner Eng explain the differences in how Washington County and the City of Tigard calculate density. Assistant Planner Eng advised that this annexation is the last annexation where the applicant went to the County first for land use approval and then came to the City. With regard to calculation of density, this property is zoned R-6 in the County (maximum of 6 units per acre). The property is 1.81 acres; multiply this by 6 which equals 10.86. The County allows you to round up, so this would mean you would get 11 lots. For the Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page S City of Tigard, when calculating how many lots you could create, you have to take out the area dedicated to right-of-way. In some cases, therefore, you will get a lesser number of lots than the estimated density. For this property the City zoning is R-7, but you subtract the area for right of way and then divide the remaining area by the minimum lot size of 5,000 square feet. If your total was 10.86 in the City, then you would have to round down to 10 units per acre. Assistant Planner Eng said calculations for this property were not done using City numbers since the property owners did not apply for a subdivision through Tigard (they applied in Washington County). Assistant Planner Eng added that in the County R-6 zone, the average lot size must be 4,500 square feet. In the City in the R-7 zone, the average lot size must be 5,000 square feet. e. Public Testimony - Proponents: 7:47:47 PM Applicant - Ken Sandblast, 7160 SW Fir Loop, Suite 201, Tigard, Oregon, advised he was with Planning Resources and he is working with the applicant J. P. Development. He advised one of the owners of the applicant's company is present tonight. He said he did not have anything to add to the staff report. He said he primarily wanted to testify so he could continue to receive the materials and answer any questions the City Council might have. He said, "We obviously agree with the staff report and as the staff just stated, this is kind of the last of its breed here. You are now changing your Comp Plan to ensure that this happens like it should." He asked for the support of the City Council to get the annexation done. 7:49:17 PM Bill Montgomery, 13379 SW Bull Mountain Road, Tigard, Oregon 97224, requested to ask a clarification question. He referred to a map of the area. He said he no problem with the application. He referred to a gate that is accessed by a few people (Alpine Terrace). He said asked about the status of the road and whether the applicants would have access to that gate. Assistant Planner Eng said the gated access way is owned by the Alpine View subdivision and it is an access easement for the people who live there. The easement is a perpetual easement. The street within the subdivision will connect to the existing Alpine View subdivision. Hood Vista Lane will be extended into SW Alpine Crestway with access to the west and through the other subdivision. 7:51:47 PM Councilor Woodruff asked Assistant Planner Eng if the five contiguous properties were interested in annexation. Assistant Planner Eng Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 6 confirmed that there was no interest. She explained that staff sends letters out to properties that are contiguous to a proposed annexation area and, in this case, letters were sent to every property within the island. One person indicated verbal interest; however, there was no official request to annex. 7:52:40 PM f. Staff Recommendation: Assistant Planner Eng advised that staff recommends approval of ZCA 2007-00003. Councilor Wilson asked if any of the streets were private streets. Assistant Planner Eng said no. Councilor Buehner asked if half street improvements will be required on the extension of Wilmington. Assistant Planner Eng advised she was not familiar with the County's decision; from the site plan it looks as if there will be a half street improvement. City Manager Prosser advised that some of these questions might relate to the development application, which was done under the County. Councilor Buehner referred to Mr. Montgomery's questions about how people will be getting in and out of this development. She said it is relevant for the citizens to know what the street situation is. Mr. Sandblast advised that the streets in the development are public streets (not private). The street system will be extended. Hood Vista Lane is a public street that would come through from the east side of the property connecting to Alpine Crest. Wilmington will be extended. Improvements will be at a little more than a half-street improvement; characterized as a three-quarter street improvement. The development will not have access to the gate that is private as staff had responded earlier. In response to a question from Councilor Woodruff, Assistant Planner Eng reviewed how the proposed annexation was processed; nothing is extraordinary surrounding this annexation. Assistant Planner Eng confirmed that only one property owner is involved. 7:56:25 PM g. Council President Sherwood closed the public hearing. h. Council Consideration: Ordinance No. 07-17 Motion by Councilor Woodruff, seconded by Councilor Buehner, to adopt Ordinance No. 07-17. ORDINANCE NO. 07-17 - AN ORDINANCE ANNEXING 1.81 ACRES, APPROVING THE HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA2007-00003) AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 7 SHERIFF'S PATROL DISTRICT AND WASHINGTON COUNTY URBAN ROADS MAINTENANCE DISTRICT The motion was approved by a unanimous vote of Council present. Councilor Buehner Yes Councilor Wilson Yes Councilor Sherwood Yes Councilor Woodruff Yes 7:57:47 PM 5. SKATE PARK PROGRESS REPORT, 2007 Parks and Facilities Manager Plaza presented the staff report. The Jim Griffith Memorial Skate Park will open on October 16, 2007. He reviewed the construction progress, how the park was funded and future improvements planned for the park. A Grand Opening Ceremony is scheduled for November 8, 2007, at 4:30 p.m. He reviewed the agenda for the Ceremony and noted that the donor wall will be unveiled at that time. Activities for the Grand Opening will include a Ribbon Cutting, Skating Demonstrations, and small gifts will be handed out. He thanked city staff member Mike White who arranged for donation of stone for the donor wall from Legend Homes/Matrix Development (valued at $2000). Councilor Wilson noted that it has been fun to see the progress on the construction and noted the park has a sculptural quality. He said he looks forward to seeing the kids enjoy the park. Council President Sherwood referred to the efforts to make this park a reality and at times wondered if it would get done. Now, it is state of the art and a nice addition to the downtown. Councilor Wilson said recognition should be given to the late Mayor Griffith who supported this idea from the beginning; Mayor Griffith's emphasis was to support the youth in the community. He also acknowledged the work of Rich Carlson and the young people who persevered to get a skate park in Tigard. Council President Sherwood also acknowledged efforts from Pat Biggs and the large number of people who donated money and materials. She suggested that an ad be placed in the newspaper to thank everyone. Councilor Woodruff congratulated Parks and Facilities Manager Plaza on the $150,000 grant the City received from the state to fund the park. Parks and Facilities Manager Plaza reviewed some of the rules and regulations of the park. Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 8 8:12:36 PM 6. PRESENTATION BY JOIN - AN ORGANIZATION ACTIVELY INVOLVED IN FINDING PERMANENT HOUSING FOR HOMELESS INDIVIDUALS AND FAMILIES Council President Sherwood invited Mark John of JOIN and Kim Krohn from the Good Neighbor Center to come to the testimony desk to participate in the presentation of this agenda item. Council President Sherwood advised she asked that this item be placed on tonight's agenda. She said she receives email from citizens concerned about the homeless on our streets. She has also received letters from the Tualatin Riverkeepers and other people in our community wanting to know what we are going to do about the homeless people. The Good Neighbor Center staff will be part of the 10-year plan to end homelessness in the County. Ms. Krohn and Council President Sherwood have done some work to build a "singles shelter." Ms. Krohn met Mr. John from Multnomah County and the JOIN organization. Mr. John has made several presentations on his program to organizations in Washington County. Mr. John is the Executive Director of JOIN, 3338 SE 17`'', Portland, Oregon 97202. Mr. John noted his conversations with a variety of providers in Washington County about one aspect of the work that JOIN does, which is street outreach. For the last 10 years JOIN has had a team of outreach workers who engage people who are living on the streets; folks that are not connected into a shelter or transitional housing system. They are often camped under highways, viaducts or sleeping in their cars. The outreach workers in Portland are assigned geographically largely along police precinct lines. The workers meet people in the street and offer a relationship of support with the goal to help them find a way to get off the streets and permanently end their homelessness. Highlights of the JOIN efforts include: • Averaging about 360 people a year who are moved off the streets into permanent housing. • Outreach team stays connected to people who move into housing. • A retention team works with people once they are in housing to help them stabilize both in terms of building new relationships in the community, finding new ways to engage that are not related to the street anymore; i.e., working or finding new communities to become a part of (faith, political, art). • Assist financially as much as possible. • The retention rate with the 3000 people that have moved into housing in the last 10 years is about 75 percent. • Three pieces to the model: o Expect each person living on the street to drive the process of ending their own homelessness. They have strengths and abilities that they bring to bear Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 9 on this process and they know better than anyone else what it will take to succeed to get off the street. o Like any person faced with a significant challenge in their lives, they will need support. JOIN staff, above all, is providing this: friendship and support through the long term. o JOIN works hard to find innovative partnerships in the community; looking for new folks, whether it is a church group, police department, a landlord, to bring in and help JOIN help these people in their process of getting off the street. • JOIN does not use a lot of subsidized housing because it is not available and often these people have criminal or eviction histories that makes it difficult for them to get into subsidized housing. Historically, 90 percent of the people who are moved into housing are going to private-market housing. Last year, JOIN had relationships with about 140 private-market landlords who "took a chance on our folks." This is not an act of charity; it is a business proposition. JOIN approaches landlords who are assessing the risk as they do when they accept new tenants, using background screening criteria to evaluate risk. "Our folks are often going to fail on those criteria: their income isn't high enough, they have evictions, they have a criminal history. But, unlike most tenants, they will come with a relationship with JOIN. So, we go with the individual to the landlord and say, `If you are willing to take a chance on this individual, we will be there to support the tenant for at least a year. You, as a landlord, will have the cell phone number of the outreach worker who brought this person in. We will be visiting; we will try to head off problems before they arise. If there are problems, you can call us and we will respond."' • A 75 percent retention rate for private landlords is good, especially at the lower end of the rental market. • From the beginning JOIN has been in partnership with the police; not as much at the management level, but on the street. The outreach workers are meeting the district officers, working together with them as much of possible. There are trust issues in the homeless community with police officers because of the enforcement role they must fill. The success has been where JOIN helps officers get someone off the street into permanent housing. The police officers can let JOIN know when and where there is an individual who might benefit from support. • The JOIN model is cost effective. It costs about $19/day per person; competitive with shelters. It is a lot less expensive than jail or emergency rooms. The national data is telling us that it is more expensive to have someone stay outside continuously over a long-period of time than it is to get them into housing and give them the support services they need to stay there. Someone who is living outside will get police contacts, they are much more likely to get arrested, and if they are dealing with alcohol and drug issues, they will have a much harder time succeeding in any program while they are outside. They are more likely to get sick and need emergency healthcare. Those dollars add up. • JOIN did a pilot project with Portland around their 10-year plan to end homelessness where they received some money to take 25 people who were the "hardest of the hard" to house. They had been on the outside an average of 10 years each. They moved them into housing. Just on police contact alone, they got Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 10 a measure of how many contacts they had per year prior to being housed - it was down by over 90 percent. • This program has been operating for the last 10 years. Washington County is a different place; Mr. John said there seems to be an interest of outreach of this sort, which is to work with the police and engage the private sector in creative ways to supplement what the other agencies in this area are doing. • JOIN's intention is to participate in Washington County's 10-year plan process to see what the priorities of the community are and whether JOIN fits into those priorities. If it does, they will be looking to build community support here to sustain some outreach workers. Council President Sherwood said it is an interesting program and it makes business sense. She talked to Chair Tom Brian about this who indicated an interest. Ms. Krohn does a lot of outreach in the County, mostly in Tigard, with the homeless people. 8:24:41 PM Ms. Krohn said this is a political, budget, and human issue. Bringing the JOIN model to Washington County would benefit. Our homeless population is growing daily. People deserve to be in a warm, safe place. She urged that this conversation keep going. She acknowledged that the City of Tigard supported the 10-year plan. She noted with community education and awareness, we could start to make some huge differences. People need to be off the streets, getting the help that they need, and surrounded by supportive services. 8:26:18 PM Councilor Wilson noted it is encouraging to hear about an effective program. This is not just an urban issue anymore; the homeless issue has spread all over outside the core of Portland. Citizens are starting to notice and be concerned. He said he has long felt that the word "homeless" describes a symptom of the problem. People need to find ways to help themselves. He said he looks forward to seeing what we can do to get JOIN involved here. 8:27:23 PM Ms. Krohn pointed out that JOIN housed 360 persons which translates to one per day. In Washington County we now have 1.5 outreach workers and they housed 30 people - this is a start. 8:27:51 PM Councilor Buehner said she knows the government made a policy decision some years ago to de-institutionalize a lot of people with serious mental problems. What kind of success has JOIN had in terms of getting these people into programs where they can get the assistance that they need with the underlying issues? Mr. John said it is a struggle in terms of getting people access to mental healthcare and physical healthcare. OHP has been cut back dramatically, which is something that many people relied on. What JOIN has been forced to do is to focus their energies on getting people onto long-term disability benefits. The estimates are that 60 percent of people who are on the streets would qualify for these benefits, but only 10 percent are receiving it. This is Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 11 about $600 in cash benefits, but it also comes with Medicaid so they can go to care providers to get care. This is an enormous struggle for JOIN. The process is complicated and lengthy. The model that JOIN has of the long-term relational support gives them the ability to accompany these people throughout that long process. Historically, this has meant that JOIN is working with them for two years while they are on the street as they go through the process. Once they receive a check, the landlord relationships allows getting them into housing very quickly. Portland and Multnomah County have made some medium-term vouchers available so JOIN can pay their rent for 18 months. The stability that comes with moving someone inside, even if they are struggling with serious mental and physical health issues, helps them to get through that. JOIN has been able to move people through the disability application process more quickly because they are inside, you can always find them, and they are more focused because they are not dealing with, "where am I going to sleep or shower." Through a partnership with United Way they have been able to tap into some expertise through a benefits specialist to make sure the applications are as good as possible. 8:31:35 PM Councilor Buehner asked about how people could be helped obtaining medication and to remind them to take the medication. Mr. John said they do not have a lot of capacity to do this kind of supervision; the kind of relationship that they form means they generally know they should be taking medication. JOIN members are not mental health professionals. He said that Luke-Dorf in Washington County has some outreach with chronically mentally ill people. 8:33:18 PM Council President Sherwood said Luke-Dorf is very excited about JOIN's assistance. Luke-Dorf has only one outreach worker. Mr. John said there many great partnership possibilities in Washington County with JOIN. 8:34:04 PM Councilor Woodruff asked how the income problems are handled if they don't qualify for federal funding. Mr. John said they try to support people in certain core areas. JOIN has found that there are a lot people "out there" who either have benefits, but can't get inside so they are spending them on alcohol or something else. Also there people who are working but not making enough for a landlord to approve them. There are barriers outside of income that JOIN can help people overcome. He suspects when they start doing outreach in Washington County, we will find that a good percentage of the people who are homeless are in a similar situation - it's not the month-to-month resource that is the problem, but other barriers that are keeping them outside. There are some, however, that will need subsidy (i.e., vouchers) for a time until they can get disability income or employment. 8:37:13 PM Mr. John said this isn't simple. He said an outreach worker he knows says the cause of homelessness is a "poverty of relationships." The things that we typically point to for people as being the cause of their homelessness, whether it's mental illness or unemployment - those are things that lots of people in our community suffer. Those Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 12 are challenges that lots of people have but only a percentage of those people become homeless. So, if you are looking for what is the difference between them, most often, it is the absence of support relationships in their lives. They don't have family or friends who can support them emotionally and financially in getting over these challenges. JOIN endeavors to offer the relationships - fill that gap. 8:38:42 PM Mr. Jolin said that in their experience, no one really chooses homelessness as a lifestyle; it's not a good way to live and it's dangerous. People accommodate to it if they give up hope; they come to terms with it and find a way to make sense of it for themselves. But, virtually everyone, if you come to them with a real opportunity to get off the street and into their own place is going to take it - it's just finding a way to deliver that opportunity. 8:39:10 PM Ms. Krohn said in Tigard that 40 percent of the homeless people are working but they are not making enough or they don't have the resources to get through the barriers of the background checks and the first and last month rental deposits, etc. She agrees that homeless people do lack the relationships as Mr. John described. 8:40:36 PM Council President Sherwood commented that there will always be someone that will not want to go into housing. Ms. Krohn said she believes these people have given up hope because the system has failed them so many times; perhaps, if they start to see some success with their peers who are able to get into housing and sustain it, they might eventually go into housing. 7. COUNCIL LIAISON REPORTS 8:41:51 PM Councilor Buehner said she attended the Washington County Coordinating Committee meeting earlier today because the Mayor was out of town. The agenda addressed a number of issues that are ongoing: • Possibility of putting another Major Streets Transportation Improvement Plan (MSTIP) on the ballot next year. • Discussion about raising the County Traffic Impact Fee for new development. • A presentation on rural roads. Of importance to the City is the issue for transportation funding. All of the cities were asked at a prior meeting to poll their councils and come back with recommended funding levels that might be appropriate for a future MSTIP and also for a potential TIF increase. The cities recommendations were proposed and there was not complete agreement; however, she thinks the County staff were aware of the amount of funding that would be appropriate an MSTIP plan for next year. Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 13 There was much discussion at today's meeting on the Traffic Impact Fee regarding what background information needs to be developed to propose a TIF bond measure. State law and a recent decision concerning a business in Tigard has affected the methodology in that it requires a lot more detail. Any money that is raised within TIF must be dedicated to specific projects. Cities were asked to come up with a list. In addition, there was discussion that the WCCC would like to see this measure go on the May ballot. Therefore the ballot title must be ready by January. Cities have been asked to get project lists back to the WCCC before the next meeting. The preference for the May ballot comes from the likelihood that there will be an enhanced patrol measure, expansion of the jail, and a Portland Community College measure on the November ballot. 8:46:10 PM Councilor Buehner said the recommendation from the WCCC advisory committee regarding rural roads was for adding $900,000 per year to the MSTIP program for a cap seal paving program. Of the roads in rural Washington County, 40 percent are gravel. 8. NON AGENDA ITEMS: None 8:47:07 PM 9. EXECUTIVE SESSION: Council President Sherwood announced that the Tigard City Council will adjourn into Executive Session to discuss pending litigation with legal counsel under ORS 192.660(2) (h). 10. ADJOURNMENT: Executive Session adjourned at 9:17 p.m. $ ' -e ag C herine Wheatley, City Recor er Attest: Mayor ity of Tigard Date: A/!QYV /y) / Q-7 @LDn I:\ADM\Cathy\CCM\2007\071009 final.doc Tigard City Council and Local Contract Review Board Meeting Minutes - October 9, 2007 Page 14 Cathy Wheatley - Pink Sheet tonight (if we were gonna have one). Willyouu get these Q's answered _ Page 1 J From: Joanne Bengtson To: Carol Krager; Cathy Wheatley Date: 10/9/2007 4:16:26 PM Subject: Pink Sheet tonight (if we were gonna have one)- Will you get these Q's answered? Assuming that this is okay with the rest of Council, Craig P. will ask Joanne to try to schedule this: Tom Woodruff would like to have the county come to a council meeting. Craig said he has talked to the County several times about getting some County commissioners here, but the answer has always been no. At this time, our time available for agenda items for November & December meetings is as follows: Nov. 20 - 30 minutes Nov. 27 - 20 minutes Dec. 11 - 60 minutes Dec. 18 -125 minutes Council, do you have a preference for Business meeting vs workshop? What topics would you like on the agenda? Joanne Bengtson Executive Asst to the City Manager 13125 SW Hall Blvd Tigard, OR 97223 Ph:503-718-2476 Fax: 503-684-7297 joanne@tigard-or.gov "Whatever you are, be a good one." -A. Lincoln [I: Change in Start-Time of Council Meeting Affidavit of Notification In the Matter of the Notification of a change in the Start-Time of the October 9, 2007 Council Meeting to 7:00 p.m. STATE OF OREGON ) County of Washington) ss. City of Tigard ) I, being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/ organizations by fax : Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) and the following people/organizations by e-mail: Editor, The Regal Courier (Fax No. 503-968-7397) U f~ A copy of said otice being hereto attached and by reference made a part hereof, on the D day of , 20~. Signature of Person who Performed Notifi on Subscribed and sworn (94_-dfi =d) before me this day of r_)C~D bCY- , 200-7. OFFICIAL SEAL JILL. M BYARS Signature of Notary ublic for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 CITY OF TIGARD NOTICE OF CHANGE IN START-TIME FOR THE OCTOBER 9, 2007, CITY COUNCIL MEETING Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the October 9, 2007, Council meeting will begin at 7 p.m. with a Business Meeting in Town Hall. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Deputy City Recorder Date: IV,,l d , -~~/07 Post: Tigard City Hall Tigard Permit Center Tigard Public Library mtg notice i:1adm%cathy%c0uncihrnee0ng natices\2006=0418 change in stad time.dx 10/08/2007 11:39 FAX 503 639 1471 CITY OF TIGARD f~7J001 ~cxc TX REPORT xe* TRANSMISSION OK TX/RX NO 4547 CONNECTION TEL 5035460724 SUBADDRESS CONNECTION ID ST. TIME 10/08 11:36 USAGE T 03'01 PGS. SENT 6 RESULT OK CITY OF TIGARD NOTICE OF CHANGE IN START-TIME FOR THE OCTOBER 9, 2007, CITY COUNCIL MEETING Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) 0 Newsroom, The Oregonian (Fax No. 503-968-6061) 0 Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the October 9, 2007, Council meeting will begin at 7 p.m. with a Business Meeting in Town Hall. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Deputy City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library OCTOBER 9, 2007, CITY COUNCIL MEETING Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the October 9, 2007, Council meeting will begin at 7 p.m. with a Business Meeting in Town Hall. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. w Deputy City Recorder Date: 0Q 7 Post: Tigard City Hall Tigard Permit Center Tigard Public Library mtg notice I:Wtlmlcelhy\c0unr1Nn8 lnp notkest2008\080415 change In atert1im..d.0 No z~nsax 9 sins soa 9s,TO Z ROM aZ:60 s0/OT FINII 'i's QI NOI,L02INNOo ssaxQQVgrls T909896£09 'I31 NOIZ32INN00 Z6st ON XH/XZ NO NOISSINSNVHIL ssx~~cxcxcm~xa~xcxcxsxc~xctsx~~c~a~~x~ MUM X1 TOO QUVOIL d0 NzIO TLtT 6£9 £OS XVd O£:60 LOOZ/80/OT CITY OF TIGARD NOTICE OF CHANGE IN START-TIME FOR THE OCTOBER 9, 2007, CITY COUNCIL MEETING Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that the October 9, 2007, Council meeting will begin at 7 p.m. with a Business Meeting in Town Hall. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Deputy City Recorder( Date: Z _ Post: Tigard City Hall Tigard Pernit Center Tigard Public Library mtg notice 1Aadmlcathytcounci1trneeting noticest2006W60418 change in start time.doc Revised 10/8/07 - Start time of meeting changed from 6:30 p.m. to 7:00 p.m. TUNCIL AND CT REVIEW ETING 7 7:00 p.m. irac~/~)Y HALL ~J 13125 SW HALL BLVD TIGARD.OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:3012.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 1 AGENDA TIGARD CITY COUNCIL MEETING OCTOBER 9, 2007 7:00 I'M • STUDY SESSION 7:30 I'M 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Follow-up to Previous Citizen Communication 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for August 28, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approve a Resolution Endorsing the Submittal of a Senior Center Phase II Community Development Block Grant (CDBG) Project Application - Resolution No. 07- A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING AN APPLICATION FOR FEDERAL ASSISTANCE TO PARTIALLY FINANCE IMPROVEMENTS TO THE TIGARD SENIOR CENTER • Consent Agenda - Items Removed for Soarate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 2 4. QUASI-JUDICIAL PUBLIC HEARING - HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA 2007-00003) PROPOSAL: Annexation of one parcel just north of SW Bull Mountain Road containing a total of 1.81 acres to the City of Tigard. The applicant has received land use approval from Washington County to develop the parcel into an 11-lot subdivision (Highland Hills Subdivision, case file #07-034-S); however, the available sewer, water and storm drainage connections are within the City of Tigard, requiring the property to be annexed into the City to receive services. Shady Peak Development, the sole owner of the subject parcel, has consented to the annexation. The owners of five neighboring properties were invited to join the annexation, but did not accept the invitation. LOCATION: 13273 SW Bull Mountain Road (north of SW Bull Mountain Road, just west of Raven Ridge subdivision); WCTM 2S109AB, Tax Lot 300. CURRENT ZONE: R-6 District (Residential 6 Units Per Acre). The purpose of the Washington County R-6 District is to implement the policies of the Comprehensive Plan for areas designated for residential development at no more than six (6) units per acre and no less than five (5) units per acre, except as specified by Section 300-2 or Section 303-6. The intent of the R-6 District is to provide the opportunity for more flexibility in development than is allowed in the R-5 District. The average lot area for single family detached dwellings within a proposed development shall be no less than 4,500 square feet and the minimum lot area shall be 4,000 square feet. The minimum lot area for single family attached units shall be 3,500 square feet. EQUIVALENT CITY ZONE: R-7: Medium-Density Residential District. The City of Tigard R-7 zoning district is designed to accommodate attached single-family homes, detached single- family homes with or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Mobile home parks and subdivisions are also permitted outright. Some civic and institutional uses are also permitted conditionally. Note: In a subdivision, lot size may be averaged to allow lots less than the minimum lot size allowed in the underlying zoning district as long as the average lot area for all lots is not less than allowed by the underlying zoning district. No lot created under this provision shall be less than 80% of the minimum lot size allowed in the underlying zoning district. APPLICABLE REVIEW CRITERIA: ORS Chapter 222, Metro Code Chapter 3.09, Comprehensive Plan Policies 2 and 10, Community Development Code Chapters 18.320 and 18.390. a. Open Public Hearing - Mayor b. Statement by City Attorney Regarding Procedure C. Declarations or Challenges Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 3 - Do any members of Council wish to report any ex parte contact or information gained outside the hearing, including any site visits? - Have all members familiarized themselves with the application? - Are there any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or is there a challenge on the participation of any member of the Council? d. Staff Report: Community Development Department e. Public Testimony - Proponents Applicant Other Proponents - Opponents - Rebuttal/Final argument by applicant f. Staff Recommendation g. Close Public Hearing h. Council Discussion and Consideration: Ordinance No. 07- AN ORDINANCE ANNEXING 1.81 ACRES, APPROVING THE HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA2007-00003) AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED SHERIFF'S PATROL DISTRICT AND WASHINGTON COUNTY URBAN ROADS MAINTENANCE DISTRICT 5. SKATE PARK PROGRESS REPORT, 2007 • Staff Report: Public Works Department 6. PRESENTATION BY JOIN - AN ORGANIZATION ACTIVELY INVOLVED IN FINDING PERMANENT HOUSING FOR HOMELESS INDIVIDUALS AND FAMILIES • Staff Report: Police Department 7. COUNCIL LIAISON REPORTS 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 4 Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 10. ADJOURNMENT 1:\ADM\Cathy\CCA\2007\071009.doc Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 5 City of Tigard, Oregon Affidavit of Posting • ' In the Matter of the Proposed Notification of a Change in the Start-Time for the October 9, 2007, City Council Meeting STATE OF OREGON ) County of Washington ) SS. City of Tigard ) I, CCL+~ n\ne. being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon a copy of Notice of a Change in the Start-Time to 7:00 p.m. for the October 9, 2007, City Council Meeting. A Wy of said Notice being hereto attached and by reference made a part hereof, on the ~ zmy of Ct'i-o , 20-07 Signature of Person who Perfo osting Subscribed and sworn (or affirmed) before me this day of (0 CAD b W , 200:2. OFFICIAL SEAL JILL M BYARS Signature of Notary Pu is for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 is\adm\cathy\council\meeting notices\2007\071009 change in start time post aff.doc CITY OF TIGARD NOTICE OF CHANGE IN START-TIME FOR THE OCTOBER 9, 2007, CITY COUNCIL MEETING Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Tunes (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) r . Notice is hereby given that the October 9, 2007, Council meeting will begin at 7 p.m. 'with a Business Meeting in Town Hall. For further information, please contact Deputy City Recorder Carol A. Krager by calling 503- 639-4171, Ext 2419. Deputy City' Recorder/ 61 Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library mtg notice i1atlm1ca1hylcauncl1Vneeting notices120061060416 change in start time.doc ft Reused 10/8/07 - Start time of meeting changed from 6:30 p.m. to 7:00 p.m. FTIOGARD CITY COUNCIL AND L CONTRACT REVIEW M BOARD MEETING OBER 9, 2007 7:00 p.m. IGARD CITY HALL 125 SW HALL BLVD c' t TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:3012.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (fDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thprsday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 1 AGENDA TIGARD CITY COUNCIL MEETING OCTOBER 9, 2007 7A) PM • STUDY SESSION 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Tigard High School Student Envoy Megan Foltz • Follow-up to Previous Citizen Communication 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for August 28, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approve a Resolution Endorsing the Submittal of a Senior Center Phase II Commuiuty Development Block Grant (CDBG) Project Application - Resolution No. 07- A RESOLUTION OF THE TIGARD CITY COUNCIL SUPPORTING AN APPLICATION FOR FEDERAL ASSISTANCE TO PARTIALLY FINANCE IMPROVEMENTS TO THE TIGARD SENIOR CENTER • Consent Agenda - Items Removed, or Separate Discussion. Any items requested to be removed frvm the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 2 4. QUASI-JUDICIAL PUBLIC HEARING - HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA 2007-00003) PROPOSAL: Annexation of one parcel just north of SW Bull Mountain Road containing a total of 1.81 acres to the City of Tigard. The applicant has received land use approval from Washington County to develop the parcel into an 11-lot subdivision (Highland Hills Subdivision, case file #07-034-S); however, the available sewer, water and storm drainage connections are within the City of Tigard, requiring the property to be annexed into the City to receive services. Shady Peak Development, the sole owner of the subject parcel, has consented to the annexation. The owners of five neighboring properties were invited to join the annexation, but did not accept the invitation. LOCATION: 13273 SW Bull Mountain Road (north of SW Bull Mountain Road, just west of Raven Ridge subdivision); WCTM 2S109AB, Tax Lot 300. CURRENT ZONE: R-6 District (Residential 6 Units Per Acre). The purpose of the Washington County R-6 District is to implement the policies of the Comprehensive Plan for areas designated for residential development at no more than six (6) units per acre and no less than five °(5) knits per acre, except as specified by Section 300-2 or Section 303-6. The intent of the R-6 District is to provide the opportunity for more flexibility in development than is allowed in the R-5 District. The average lot area for single family detached dwellings within a proposed development shall be no less than 4,500 square feet and the minimum lot area shall be 4,000 square feet. The minimum lot area for single family attached units shall be 3,500 square feet. EQUIVALENT CITY ZONE: R-7: Medium-Density Residential District. The City of Tigard R-7 zoning district is designed to accommodate attached single-family homes, detached single- fanAy homes with or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a minimum lot size of 10,000 square feet. Mobile home parks and subdivisions are also permitted outright. Some civic and institutional uses are also permitted conditionally. Note: In a subdivision, lot size may be averaged to allow lots less than the minimum lot size allowed in the underlying zoning district as long as the average lot area for all lots is not less than allowed by the underlying zoning district. No lot created under this provision shall be less than 80% of the minimum lot size allowed in the underlying zoning district. APPLICABLE REVIEW CRITERIA: ORS Chapter 222, Metro Code Chapter 3.09, Comprehensive Plan Policies 2 and 10, Community Development Code Chapters 18.320 and 18.390. a. Open Public Hearing - Mayor b. Statement by City Attorney Regarding Procedure C. Declarations or Challenges Tigard City Council and Local Contract Review Board Agenda October 9, 2007. Page 3 Do any members of Council wish to report any ex parte contact or information gained outside the hearing, including any site visits? - Have all members familiarized themselves with the application? Are there any challenges from the audience pertaining to the Council's jurisdiction to hear this matter or is there a challenge on the participation of any member of the Council? d. Staff Report: Community Development Department e. Public Testimony - Proponents Applicant Other Proponents - Opponents - Rebuttal/Final argument by applicant f. Staff Recommendation g. Close Public Hearing h. Council Discussion and Consideration: Ordinance No. 07- AN ORDINANCE ANNEXING 1.81 ACRES, APPROVING THE HIGHLAND HILLS SUBDIVISION ANNEXATION (ZCA2007-00003) AND WITHDRAWING PROPERTY FROM THE TIGARD WATER DISTRICT, WASHINGTON COUNTY ENHANCED SHERIrF'S PATROL DISTRICT AND WASHINGTON COUNTY URBAN ROADS MAINTENANCE DISTRICT 5. SKATE PARK PROGRESS REPORT, 2007 • Staff Report: Public Works Department 6. PRESENTATION BY JOIN - AN ORGANIZATION ACTIVELY INVOLVED IN FINDING PERMANENT HOUSING FOR HOMELESS INDIVIDUALS AND FAMILIES • Staff Report: Police Department C 7. COUNCIL LIAISON REPORTS 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Tigard Cite Council and Local Contract Review Board Agenda October 9, 2007 Page 4 Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 10. ADJOURNMENT I : \ ADM \ Cathy \ C CA \ 2007 \ 071009. d o c P ~ 1 I 1 Tigard City Council and Local Contract Review Board Agenda October 9, 2007 Page 5 10L AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE: October 9, 2007 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate rn City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION Tigard High Leadership aoJ, 9000 SW Durham Road - Tigard - Oregon- 97224 (503) 431-5518 - FAX (503) 431-5410 http://ths.ttsd.kl2.or.us/leadership/home.html 2007-2008 City Council Student Report: October 9, 2007 '.'Cha//enging the . Student Envoy: Megan Foltz Impossib/e" - " I. Academics Activities a. Seniors Jason Hortsch and Haili Sun are National Merit director semi-finalists. Judy Edtl II. Athletics President a. Girls Varsity Soccer defeated Tualatin and is currently . e9an Foltz ` ranked third in state. b. Cassie Carroll has raced to four individual victories in Yce President Cross Country. Saideepane ; c. Varsity Football began league play with a home victory w ' against Canby. •-Activities III. Arts Alexa Kanbergs a. Choir `Secretary i.) Planning the Homecoming Dance. Heather Lloyd',; b. Band I.) Placed ninth in their competition last weekend. Treasurer c. Guitar Michelle Chesney I.) Next performance Is Monday, October 15th in the Human Relations' Homecoming Assembly. Bre.Burnett IV. Activities a. U-got-da Help Uganda Mixer was Friday, October 5th. . , Assemblies. Kaitlyn; Lange. I.) Raised $1,300 from the dance; $2,300 total U • b. Homecoming week is October 15th-October 19"'. Spirit. I.) Homecoming Assembly: Monday, October 15th. Libby Bralher. ii.) Powder Puff: Tuesday, October 16th at 7:00pm Publicity' with a possible bonfire afterwards. Liziie ParkerIII.) Homecoming Parade: Friday, October 19th at 5:00pm Tech Coordinator: iv.) Homecoming Football Game: Friday, October 19th Zane Rogers at 7:00pm against McMinnville. v.) Homecoming Dance: Saturday, October 20th at Executive Council $:00 m. Delegete: p ..Yoli De la Cruz c. Halloween Rooms are on Wednesday, October 31st in Tigard High School. M,;. MEMORANDUM TO: Honorable Mayor & Ci Council Agenda Item No. e 2 - a ~f " J For Agenda of October 9, 2007 FROM: Cathy Wheatley, City Recorder RE: Three-Month Council Meeting Calendar DATE: September 25, 2007 Regularly scheduled Council meetings are marked with an asterisk October 9* Tuesday Council Business Meeting - 6:30 pm, Town Hall 16* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 23* Tuesday Council Business Meeting - 6:30 pm, Town Hall 30 Tuesday Fifth Tuesday Council Meeting - Tigard Water Building, 7-9 p.m. November 6 Tuesday Council Business Meeting - 6:30 pm, Town Hall (The business meeting was moved to the first Tuesday of November to accommodate Council attendance at the National League of Cities Conference the following week.) 20* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 27* Tuesday Council Business Meeting - 6:30 pm, Town Hall December 11* Tuesday Council Business Meeting - 6:30 pm, Town Hall 18* Tuesday Council Business Meeting - 6:30 pm, Town Hall December 25, 2007, City Council meeting is cancelled. I:\ADM\City Council\3-month calendar for10-09-07 cc mtg.doc Agenda Item No. ---::3 , e;~ b Tigard City Council Tentative Agenda 2007 Meeting of Q Meeting Date: October 9, 2007 Meeting Date: October 16, 2007 Meeting Date: October 23, 2007 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: September 25, 2007 Materials Due @ 5: October 2, 2007 Materials Due.@ 5: October 9, 2007 Mayor absent. Study Session Workshop Agenda Study Session Joint Meeting with Senior Center Board - Loreen - 2007 Oregon Fire Code Adoption - Brian B. - 15 min. 30 min. - SI . RFQ for Community Survey - Liz. - 20 min. Joint Meeting with the Budget Committee - Bob - Consent Agenda 30 min. - SI LCRB-Award Const. Contract for Cherry Dr. Transportation Project Funding - Gus D. - 50 min. Sewer Reimb. Dist. #44- Gus D. Consent,Agenda Legislative Agenda - Liz N. - 20 min. LCRB-Award Contract for Landscape Architect of Authorize Phase II Senior Center CDBG Comprehensive Plan Update - Darren W. - 30 min. Record - Dennis K. Application - Duane R. Goal 7 - Natural Hazards LCRB-Purchase 2 Ford F-250's - Dennis K. Auth. City Mgr. to Execute Deed Rest. - Skate Park Auth. City Mgr. to Execute Deed Rest. - 550' Reserv. Authorizing Mayor to sign Dedication of Non-Access Reserve Strips - Gus D. - RES Business Meeting City Manager Employment Agreement - Craig P. THS Student Envoy - 10 min. 2007 Oregon Fire Code Adoption - Brian B. QJPH - Highland Hills Subdivision Annexation - Business Meeting Emily E. - 45 min.- ORD Chamber of Commerce Rep. - 10 min. Skate Park Progress Report - Dennis K./Dan P.- Review Downtown Fanno Creek Park Design 10 min. Alternatives & Select Preferred Alternative - JOIN Presentation re: Finding Permanent Housing Phil N. - 60 min. for Homeless Individuals & Families - Chief D. - City Bldgs. & Property Security Enhancements- 30 min. Loreen M. - 20 min. - ORD Legis. Public Hearing - Darren W. - 45 min. -ORD Comp Plan Amendment: Goal 8: Parks, Rec & Open Space Goal 6: Air, Water & Land Resource Quality Goal 13: Energy Conservation Time Avail: 135 min. - Time Scheduled: 95 min. Time Avail: 200 min. - Time Scheduled: 160 min. Time Avail: 135 min. - Time Scheduled: 135 min. Time Left: 40 min. Time Left: 40 min. Time Left: 0 min. 10/2/2007 Tigard City Council Tentative Agenda 2007 Meeting Date: October 30, 2007 Meeting Date: November 6, 2007 Meeting Date: November 20, 2007 Meeting Type/Time: 5th Tuesday/7-9 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Location: Water Building Aud. Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: Materials Due @ 5: October 23, 2007 Materials Due @•5: November 6, 2007 Fifth Tuesday Meeting Study Session ` Workshop Agenda Executive Session re Real Property Transactions Joint Meeting with Park and Recreation under ORS 192.660 (2) (e) - Dennis 15 min. Advisory Board - Dennis K./Dan P. - 30 min. Comprehensive Plan Update - Darren W. - 30 min. - Goal 11 - Public Facilities & Services Insurance Funding Options-Loreen M -PPT -30 Consent Agenda Police Department's Strategic Plan - Chief D. LCRB-Award Const. Contract for Sr. Center 30 min. - Dennis K. Business Meeting THS Student Envoy - 10 min. Update from the Youth Advisory Council -Sheryl 15 min. - SI 3rd Quarter Goal Update - Craig P. - 15 min. -SI Adopt Legislative Priorities - Liz Need RTS CCDA - Downtown Real Estate Development Strategy Presentation with Leland Consulting Sean F. & Ron B. - PPT - 50 min. Time Avail: 135 min. - Time Scheduled: 90 min. Time Avail: 200 min. - Time Scheduled: 120 min. Time Left: 45 min. Time Left: 80 min. 10/1/2007 1 Tigard City Council Tentative Agenda 2007 Meeting Date: November 27, 2007 Meeting Date: December 11, 2007 Meeting Date: December 18, 2007 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: November 13, 2007 Materials Due @ 5: November 27, 2007 Materials Due @ 5: December 4, 2007 Study Session Study Session Study Session City Attorney Review - 30 min. - Craig P. - SI Comprehensive Plan Update - Darren W. - 30 min. Report on Community Survey Results - Liz - 20 min (Might move to Business Meeting) Consent Agenda Consent Agenda Consent Agenda Business Meeting Business Meeting Chamber of Commerce Rep.- 10 min. THS Student Envoy -10 min. Adopt Fanno Creek Park and DT Plaza Master Annual Emergency Management Program Business Meeting Plan - Phil N. - RES - 30 min. Update - Mike L. - 20 min. - SI Chamber of Commerce Rep. - 10 min. Legis. Public Hearing - Darren W. - 45 min. -ORD Legis. Public Hearing - Darren W. - 45 min. -ORD Comprehensive Plan Update - Darren W. - 30 min. Comp Plan Amendment: Comp Plan Amendment: - Goal 1 - Citizen Involvement Need RTS Goal 7: Hazards Need RTS Goal 11: Public Facilities & Services Need RTS Legis. Public Hearing - Ron B. - 30 min. -ORD Comp Plan Amendment (CPA2007-00003) Annexation Policy amending Comp Plan Policy 10.2.1 Time Avail: 135 min. -Time Scheduled: 115 min. Time Avail: 135 min. - Time Scheduled: 75 min. Time Avail: 135 min. - Time Scheduled: 40 min. Time Left: 20 min. Time Left: 60 min. Time Left: 95 min. 10/1/2007 1 Agenda Item # '3°2 Meeting Date October 9, 2007 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Commune Development Block Grant Project (CDBQ) Propo sal O~v Prepared By: Duane Roberts Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Should Council approve a resolution endorsing the submittal of a Senior Center Phase II Community Development Block Grant (CDBG) project application? STAFF RECOMMENDATION Staff recommends Council authorize the submittal of the application. KEY FACTS AND INFORMATION SUMMARY The Community Development Block Grant (CDBG) Program is a federal program that annually provides more than $2 million to Washington County to fiend activities that benefit low and moderate income persons. The County distributes the money to local jurisdictions and nonprofit agencies based on project applications submitted by sponsors. It currently is accepting project proposals for the 08/09 funding year. The application deadline is 10/12/07. During several meetings last year, Council discussed Senior Center improvement needs. The original building was constructed some 27 years ago. During that time, only minor improvements to the kitchen facilities, restrooms, wiring (electrical, phone, and data), floor coverings, paint, and seismic conditions have been made. During the same period, participation in Senior Center activities and services has increased at a steady rate each year. As a result of its age and increasing use, the Senior Center building had become inadequate in terms of space and functionality. The center's priority renovation and expansion needs were identified in a year-ago CDBG application. This application was selected for finding, but was awarded a reduced amount ($307,000 vs $475,000 requested). Improvements funded by this grant and local matching dollars are scheduled to be underway in early November and completed in January. These funded improvements include: • Remodel the kitchen area and install modern, commercial grade, and properly-vented equipment. • Upgrade pantry area refrigerator and freezer. • Separate the Meals on Wheels preparation area from the dining area. • Replace the two side-by-side Meals on Wheels and delivery truck loading dock areas with reconfigured, one- level, concrete platform. • Upgrade the two upstairs restrooms and two downstairs restrooms with new fixtures and open-door style entrances as needed to bring these facilities into compliance with current ADA standards. • Upgrade upstairs lighting fixtures and electrical and phone wiring throughout the existing structure and expanded facility. 1ALR131,N\Councd Materials\2007\10-9-07 AIS CDBG Proposal.doc • Construct 620-square foot library and lecture room. • Undertake seismic upgrades to the building. • Widen the front sidewalk and extend it by 90-feet to the loading dock area. • Replace upstairs floor coverings and paint portions of the building. The present application is for the grant dollars needed to help finance the remaining improvements to the Senior Center. These primarily include the addition of a 619-square foot "garden room" to the lower level of the two-story Senior Center structure. The addition will provide much-needed activity and classroom space for the center's many green thumb enthusiasts, as well as space for other types of classes. Also included in the Phase II work scope are walkways and other site improvements associated with the garden room. The Phase I and II improvements will serve the current and growing population of Tigard elderly. City Finance Department review of the four projects for financial, budgetary, and purchasing requirements is in process. Copies of the draft project proposal will be available in the City Recorder's office. OTHER ALTERNATIVES CONSIDERED Do not submit the proposal. CITY COUNCIL GOALS N/A ATTACHMENT LIST Attachment 1: Resolution supporting applications for CDBG funds FISCAL NOTES The amount of the grant funds requested is shown below, along with proposed local share contributions. The matching amount of $71,000 is identified in the adopted Community Investment Plan. The City dollars would come from the General Fund. The City's in-kind contribution includes grant administration and building inspection services. The City also may be able to count as an in-kind contribution the staff time required for the relocation and operation of programs away from the center during the remodel. Project Grant Dollars City Cash City In-Kind Senior Center II $115,000 $71,000 $ 3,900 Approval of the resolution does not financially obligate the City. Actual appropriation of funds and acceptance of a grant would require separate budget committee action. l:\LRPI_N\Council Materials\2007\10-9-07 AIS CDBG Proposal.doc • WASHINGTON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2008-2009 PUBLIC FACILITIES PROJECT PROPOSAL (Instructions attached. Submit original and 1 copy) 1. PROJECT Tigard_S.enior C.enter_Remodel,=111 _ FOR STAFF TITLE: USE ONLY BRIEF Remodel and expand the Tigard Project No. PROJECT Senior Center Date Rcvd. DESCRIPTION & Time: CDBG REQUEST: Eligible: Yes No Revision # Qualifying CDBG 2. PROJECT Regulation SPONSOR: Primary Objective Name: City of Tigard Qualifying Income Eligibility Other Information Mailing 13124 SW Hall Blvd Address: Contact Duane Roberts Person: Phone # 503-718-2444 Ext: 2444 Fax # 503-684-7297 E-mail: duane@tigard-or.gov Signature:* Title: City Manager "Proposal must bear the signature of an individual authorized by the agency board, city council, or county department head. Authorized proposal submission must be documented by board minutes and/or city/county resolution. Without such evidence of authorization at the time the proposal is submitted, the application will be rejected. 1 PubFac 2008-09 Project Proposal Form 3. Is this project a Community Facility? ❑ or Is this project a Residential Treatment Facility or Group Home? ❑ 4. Short Term CDBG Objective Reference(s): A.6.a Senior Centers: Provide adequate community spaces for seniors to meet, recreate, and access various services. 5. PROJECT BENEFIT: A. Census and Block Tracts 306, 307, 308.01, 308.03, 308.04, 309, 319.03, Group Designation: 319.04, 319.05, 319.06 Project Location: 8815 SW Omara St., Tigard, OR 97223 Note: Attach map, which shows the project site and defines the service area. Label it "Exhibit A". B. Qualification - If project qualifies on the basis of serving a specific low/moderate income geographic service area, respond to questions in (1) below (Note: Qualifying a project based on service area requires completion of a survey or census data and requires that the applicant contact Office of Community Development staff as soon as possible). If project qualifies on the basis of serving a particular population defined as "limited clientele" respond to (2) below. If the project qualifies on the basis of addressing slums and blight, respond to (3) below. 1. Geographic Service Area Not Applicable ❑ a. Total Number of residents in service area # 7,238 b. Total number of residents who are low/moderate # 4153 income in service area c. Percentage of residents who are low/moderate 57% income in service area d. Number of residents to be served annually by facility # 2. Limited Clientele (Must be greater than 51% Not Applicable ❑ Low to Moderate Income) a. Identify limited clientele group b. Number to be served by facility annually # c. Number of clients who are low/moderate income to # be served by facility each year d. Percentage of clients served by facility who are % low/moderate income 2 PubFac 2008-09 Project Proposal Form 3. Removal of Slums and Blight Does this activity remove slums and blight? ❑ Yes ❑ No D. Document source(s) of information for 1. and 2. above. Sources: US Census Bureau, Census 2000 100% and Sample Data File Tabulations provided by Portland State University Population Reseach Center. 6. OTHER INFORMATION A. Will project be located in a facility that is accessible to persons with disabilities? ❑ Yes ❑ No B. How is project compatible with local plans? Explain and reference. The proposed improvements are consistent with the City's Comprehensive Plan and Community Development Code. The code allows for the expansion of the Senior Center under the standards described in the Conditional Use Chapter, 18.330. 7. PROJECT PERIOD Start (mo/yr): 07-08 End (mo/yr): 06-09 8. PROJECT COST Total CDBG dollars requested $ Total dollar value of other resources $ TOTAL PROJECT COST $ 9. PROBLEM STATEMENT: During the year-ago CDBG funding cycle, the City of Tigard applied for CDBG funding to partially finance the renovation of the Tigard Senior Center. The CDBG dollar amount requested was $475,000, or 48% or the project's total $1,007,000 cost. During the project selection process, the Tigard project was picked for funding at the $300,000 level. This reduced amount combined with City and Loaves and Fishes matching dollars enabled the City to renovate the upper of the center's two levels, plus the downstairs restrooms. These improvements are scheduled for completion by January 15, 2007. In detail, the phase I project work scope includes the following improvements: ❑ Remodel the kitchen area and install modern, commercial grade, and properly-vented equipment. 3 PubFac 2008-09 Project Proposal Form ❑ Upgrade pantry area refrigerator and freezer. ❑ Separate the Meals on Wheels preparation area from the dining area. ❑ Replace the two side-by-side Meals on Wheels and delivery truck loading dock areas with reconfigured, one-level, concrete platform. ❑ Upgrade the two upstairs restrooms and two downstairs restrooms with new fixtures and open-door style entrances as needed to bring these facilities into compliance with current ADA standards. ❑ Upgrade upstairs lighting fixtures and electrical and phone wiring throughout the existing structure and expanded facility. ❑ Construct 619-square foot library and lecture room. ❑ Undertake seismic upgrades to the building. ❑ Widen the front sidewalk and extend it by 90-feet to the loading dock area. ❑ Replace upstairs floor coverings and paint portions of the building. The present funding request of $150,000 is $25,000 less than the balance of the City's year-ago request. Combined with City dollars, the grant dollars will be used to help finance the previously-identified lower level improvements the City was unable to include in the phase I project. They include the addition of a garden room and associated site improvements. The senior center includes a well-used outdoor, waist high garden area, but the center's many senior garden enthusiasts lack an in-door, year-round area in which to engage in activities and conduct classes. This problem particularly applies to seniors for whom outdoor and indoor gardening opportunities have diminished as a result of their move from single family to multi-family or group home residences. As pointed out in the phase I project proposal, the Tigard Senior Center was constructed some twenty-seven years ago. During that time it has served as the focal point of nutritional and social services to the elderly living in the Tigard-King City and surrounding unincorporated areas. In FY 2005 the center served some 34,500 noon meals, including Meals-on-Wheels delivered to the homebound. The FY 2007 goal was 38,700 meals. Center-provided social services include information and referral activities, legal assistance, a foot clinic, tax return preparation assistance, transportation assistance, and numerous classes and activities. As illustrated by noon meal figures, participation in the center's activities and services have increased at a steady rate each year. In summary, the problem arising from the center's age and increased usage is that it has become inadequate in terms of space and functionality. The phase improvements address many of the the center's facility needs. The present project will complete the remaining upgrades required to modernized and expand the Tigard Senior Center and adequately serve the growing elderly population of the Tigard-King City and srrounding areas. 10. PROJECT DESCRIPTION: A. Describe how the proposed facility and activities/services address the need or alleviate the problem identified in the problem statement. Explain how the target population will access the facility. 4 PubFac 2008-09 Project Proposal Form In March 2005, a Senior Center Site Committee held a community visioning retreat. Based on the results of this exercise, the committee worked with an architect to develop a conceptual plan to meet the various facility problems identified during the retreat and described in the problem statement. The phase I project addressed the majority of these facility needs. However, funding shortfalls prevented the City and its partner in this project, Loaves and Fishes Centers, from meeting all the problems. The phase II project will enable the City to finish the job of renovating and expanding the center to meet the community need for a fully functional senior center. The major phase II improvement is the addition of a 619-square foot "garden room" on the back or north-facing side of the building. This will provide much-needed activity and classroom space for the center's many green thumb enthusiasts, as well as space for other types of classes. Other improvements include new walkways and other site improvements. Combined with phase I improvements, the phase II work will provide important services to the area's fast-growing population of elderly and permit the expanded use of the Tigard Senior Center. Tigard and King City seniors will access the renovated and expanded senior center by the same means they do now, by private autobile and public shutle service. The improvements will be handicapped accessible to the maximum extent feasible. B. What types of activities/services will take place in the completed facility? The following is a partial list of current activities: * Weekday hot, nutritious group meals, with a socialization program at noon * Weekday hot, nutritious noon meals delivered to the homebound * Weekday information and referral services, and transportation scheduling and assistance Weekly classes, craft activities, lectures, entertainment, games, and music * Monthly foot care clinics * Annual tax preparation assistance (provided by trained AARP volunteers) * Internet computer services and assistance * Elder law legal assistance (provided by volunteer attorneys) * Senior volunteer opportunities in these and other program areas To these will be added activities and classes related to gardening. The garden room addition also will provide space for other classes as well. C. How will CDBG funds be used? Describe tasks and provide time frame for completion of project. CDBG funds will be used to complete the improvements and upgrades 5 PubFac 2008-09 Project Proposal Form described above, according to the following schedule. Architect prepares detailed construction plans and bid specifications; advertise for construction bids; award construction contract; complete construction. Final design incorporating sustainable principals will be started as soon as CDBG funding is awarded. The time frame for the completion of the project from award of grant to completion of improvements is twelve or fewer months. During construction, nutrition programs scheduled at the facility will will not be affected. D. Will activities/services for different target populations be integrated and coordinated within the facility? Examples are a community-senior center for a senior center with a daycare program. Explain. The target population is Tigard-King City elderly residents. Other community activities that take place at the center include Community Service programs through Washington County Corrections and Juvenile Division and high school Community Experience Program activities. In partnership with Portland Community College, some 30 teachers and tutors teach English as a second language classes and tutor some 100 adults at the center. The building is available on a fee basis for community use, such as for weddings and receptions and cultural activities, during non-operating hours. 11. COORDINATION/COMPATIBILITY A. Identify other facilities (public, private, or nonprofit) that address the same need and provide similar activities/services in the area. The Tigard Senior Center is the only senior center serving the Tigard/King City area. St. Anthony's Church distributes monthly food boxes to needy parish families. St. Anthony's and other area churches provide limited recreation and social activities to a portion of the target population. The Tigard Senior Center is the only facility serving the elderly group on an 8-5 basis and the only facility providing hot noon meals. B. Has this proposal been coordinated with other related service providers, both public and private? Please list. The proposed improvements have been coordinated with, and are supported by, the Loaves and Fishes Centers, Inc. 12. ENVIRONMENT A. Historic Preservation 1. Will the project activity involve the acquisition, rehabilitation or expansion of a building that is 50 years or older? ❑ Yes ED No ❑ Unknown 2. If the improvement is a historic site, specify what historic preservation activities will be undertaken. 6 PubFac 2008-09 Project Proposal Form NA 3. Does this project assist or complement other historic preservation. activities taking place in the same area? Explain. NA B. Endangered Species 1. Will the project involve the construction of an impervious surface area within 200 feet of a river, stream or other body of water? ❑ Yes E No 2. Will the project involve exterior rehabilitation within 200 feet of a river, stream or other body of water? ❑ Yes 2 No C. Environmentally Sensitive Areas Will the project involve the construction or rehabilitation of a community facility in an environmentally sensitive area? ❑ Yes 2 No ❑ Unknown D. Lead Based Paint Will the project involve the acquisition, remodeling or rehabilitation of a dwelling unit built prior to 1978? ❑ Yes E No ❑ Unknown If Yes, will project activities be held in the building for children age 6 and under? ❑ Yes ❑ No Unknown NOTE: If the answer to any of the questions in the above section "Environment" is Yes or Unknown, it is recommended that you consult with Office of Community Development staff prior to the submittal of the application as there may be impacts on the timing, location, design or costs of your project. 13 PROJECT SPONSOR INFORMATION: 7 PubFac 2008-09 Project Proposal Form A. What is the priority of this project in comparison with all other projects you are submitting in this category and in the category of Infrastructure Improvements? The subject project is the City of Tigard's top priority. B. Have you previously received CDBG funds in this category for a facility in this geographic area or for this special population? E Yes ❑ No If yes, explain why additional CDBG support is needed at this time. CDBG funds were received in 1979 to construct the center, in 1988 to improve and add an elevator between floors, and in 1996 to pave a gravel parking lot and add a raised bed garden area. Lastly, in 2007 the City received program funds to renovate and expand the center. Increased use and obsolescence led to the need for basic upgrades and improvements. The City was awarded a reduced amount in 2007, some $170,000 less than requested. The present application is for the grant dollars needed to help finance the remaining improvements to the Senior Center. 8 PubFac 2008-09 Project Proposal Form C. Previous CDBG-funded projects since 2004. None ❑ (1) (2) (3) (4) (5) CDBG Year Amount Completed in Time Completed Project Of Of Originally Specified in Within Original Number Project Award Contract? Budget YES NO YES NO 6111 2004 $91,300 ❑ M ❑ ❑ 7132 2005 $136,725 ❑ E Z ❑ 26 2007 $307,000 ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ $ 1:1 El El El $ ❑ ❑ ❑ ❑ $ ❑ ❑ ❑ ❑ (Note: Attach additional page if necessary) D. If any answers to (4) or (5) above are no, please explain. Projects #6111 and #7132 were both sidewalk improvements. Project #6111 received two time extensions related to the City's need for a small road easement from the Burlington Northern RR Company. The increased costs associated with a proposed relignment of the street and unsuccessful efforts to a obtain a portion of right-of-way needed to carry out the project let the City to withdraw from this project in September 2007. Project #7132 also received a time extension. The need for this extension was tied to the poor results from a construction bid opening. The project was re-bid in the winter with the expectation of better bid results. Project completion and close occurred in 2006. Project 26 is underway and set for completion and close out in early 2008. E. Residential/Employment Displacement Will the project necessitate either Residential or Employment displacement? ❑ Yes M No. If yes, please explain. F. Operation and Maintenance: 1. Specify who will assume legal responsibility for the continued operation 9 PubFac 2008-09 Project Proposal Form and maintenance of the facility. The City of Tigard will be responsible for the on-going operation and maintenance of the sidewalk improvements. 2. Describe how the operation and maintenance will be provided over the useful life of the facility. Include in your description: a. A general statement of financial assets and resources at sponsor's disposal. The City of Tigard has a strong fiscal capacity with assessed property values at more than $4.5 billion. b. A brief description of general administrative as well as budgetary performance of organization, including any problems the agency/locality has encountered over the past two years. The City of Tigard received the Distinguished Budget Presentation Award from the Government Finance Officers Association in 2006, the 19th year in a row that the city has been so recognized. This demonstrates City official's administrative and budgetary competence. c. A description of past experiences in operating or administering a similar type of activity. The City has a proven record of operating and administering similar types of activities. To date, the City has successfully completed fourteen CDBG-assisted projects. d. Describe staffing arrangements and source of financing for the ongoing operation and maintenance of the park or facility. Indicate whether the expertise is available in-house or must be acquired. The City has owned and managed the Tigard Senior Center since its construction in 1981 on a sound financial basis. Loaves and Fishes operates the center's senior nutritional and social programs. The City Public Works Department maintains the building and landscaping. G. Program Income Does the project sponsor anticipate any Program Income from the use of the park or facility? ❑ No 2 Yes If Yes, specify the anticipated use(s) of program income. The retail store generates some income, which is reinvested in the operation of the center. After hours community use of the center produces additional 10 PubFac 2008-09 Project Proposal Form income, which is applied to building maintenance. 14. CITIZEN SUPPORT Describe the agency's efforts to obtain citizen support. Attach documentation that demonstrates those efforts and the outcome. Label documents "Exhibit B" Letters in support of the project provided by Tigard Christian Church, Loaves and Fishes, Portland Community College, and DECA are attached. Also accompanying this application are endorsement petitions signed by 80 people. A year ago, volunteers provided some 13,700 hours of service at the Center. This is a physical expression of community support for the center. 15. PROJECT MANAGEMENT CAPABILITY A. Name and title of designated Project Manager City Facilities Coordinator, Nicklas Nissen, will be the project manager. B. Past management experience 1. Ability/experience in dealing with appointed and elected officials, contractors, engineers, architects, clients, and citizens; resolving complaints; conducting meetings. Mr. Nissen has 23 years of experience in construction and project management as the owner of a private construction and heating and air conditioning company. He also has three years of experience as a Community Action Agency facility manager. Over the course of his career in construction management, he has dealt with many elected and appointed officials, contractors, architects, and citizens. 2. Ability/experience in government contract administration; knowledge of federal regulations governing acquisition, procurement, equal employment opportunity, and labor standards. Mr. Nissen has significant experience in administering federally-funded Community Action Agency projects. At the same time, he has private sector experience with such projects. As a private contractor, he carried out a CDBG- funded project in Forest Grove. 3. Ability/experience in establishing timelines; drafting requests for proposals, bid documents, and contracts; reviewing plans and specifications; negotiating contracts and change orders; approving requests for payment. Mr. Nissen, a state-licensed contractor, has 24 years of direct experience in estabishing timelines, reviewing plans and specifications, negotiating contracts and change orders, and in approving requests for payment. 11 PubFac 2008-09 Project Proposal Form He also has experience in drafting requests for proposals, bid documents, and contracts. From 2003 to 2006 he managed all Community Action Agency facilities in Washington County. This included supervising the completion of several major facility improvements. 12 PubFac 2008-09 Project Proposal Form 16. BUDGET SUMMARY Total Project CDBG BUDGET CATEGORIES Cost Funding OTHER COMMITTED SOURCES OF FUNDS All funds included in the bud et must direct) support this project. Federal State Local County In-Kind Other (Specify) a) Personnel Services 3,500 3,500 b) Office Supplies 100 100 c) Operating Supplies d) Communications e) Travel & Training f) Legal & Public Notices 300 300 g) Professional Services 33,135 33,135 h) Construction Contracts 150,611 112,746 37,865 i) Capital Outlay j) Property Acquisition k) Relocation Expenses 1) Appraisal Fees m) Other (Specify) n) TOTAL PROJECT 187,646 112,746 71,400 3,500 NOTE: See next page for Required Budget Narrative - provide explicit narrative detail to support project budget. 13 PubFac 2008-09 Project Proposal Form 17 BUDGET NARRATIVE Indicate the total project cost, the portion charged to CDBG funding and the portion committed by other funding sources. The total project cost is $187,646. Of this amount, $112,746 (60%) will be charged to CDBG funding. The balance of $74,900 (40%) will be contributed by the City of Tigard through direct payments and in- kind contributions. A detailed engineering cost estimate is attached. 14 PubFac 2008-09 Project Proposal Form 18. ADDITIONAL INFORMATION Non-profit agencies and cities applying for CDBG funding must document endorsement of each proposal for funding by formal action of their Board of Directors or City Councils, as appropriate. Copies of minutes or a Board resolution must accompany the proposal. County proposals must bear the signature of the appropriate Department Head. A Tigard City Council Resolution, dated October 9, 2007, endorsing the submittal of the Senior Center II project proposal is attached. 15 PubFac 2008-09 Project Proposal Form PUBLIC FACILITIES PROJECT PROPOSAL FORM INSTRUCTIONS 1. PROJECT TITLE, BRIEF PROJECT DESCRIPTION & CDBG BUDGET The project title should be a briefly stated description of the proposed project. Some examples: Cardigan Community Center Rehabilitation New Quay Mental Health Clinic Expansion The project description should be a brief statement (one or two sentences) stating very specifically who will benefit and what the project will fund. The CDBG budget is the CDBG funds requested. 2. PROJECT SPONSOR Enter the name of agency applying for funds, mailing address, contact person, phone number, fax number and e-mail address. The contact person should be the person who prepared the project proposal or who is able to answer questions about the project. The person signing the proposal form should be the person who is authorized by the sponsor's decision-making body to submit the proposal on behalf of the sponsor (e.g., a Mayor, Chief Administrative Officer, Chairman of Board of Directors, etc.). 3. TYPE OF FACILITY Check whether the project is for a community facility or a residential treatment facility/group home. A residential treatment facility is housing for specially defined populations, with 24-hour/day on-site treatment supervision, such as a facility for persons who are chronically mentally ill. A group home provides shelter and services to clients. However, it does not necessarily provide 24 hour/day on-site treatment. Community facilities include neighborhood or special purpose centers, senior centers or community parks. 4. SHORT TERM CDBG OBJECTIVE REFERENCE(S) Insert the Public Facility citation number(s) (e.g., "A.74') from Appendix A of the Consolidated Plan citing the short-term narrative objective the proposal will address. The narrative objective should be written out in full. The 2005-2010 Consolidated Plan can be reviewed at the Office of Community Development, the Washington County Law Library, and any of the Washington County public libraries. 16 PubFac 2008-09 Project Proposal Form 5. PROJECT BENEFIT A. Geographic Service Area Identify the census tract and block group that the project will be located in, as well as the address of the project site or general area, if known. Attach a map, which shows the project site. B. Qualification Respond to one of the three criteria that follow: 1. Projects must qualify on the basis of providing services to all residents of a geographic area and at least 46.1 % of those residents are low/moderate income persons. 2. Also activities may qualify if they serve clients that (1) are documented to be income-eligible as defined by HUD Income Standards. 3. In addition, activities may qualify if they address slums and blight on a spot basis. In such cases, rehabilitation is limited to the extent necessary to eliminate specific conditions detrimental to public health and safety. HUD's low and moderate income standards for the CDBG program is attached. Respond to B.1. if the project qualifies on the basis of service area, and B.2. if the project qualifies on the basis of serving low and moderate-income clients. C. Cite the source(s) used to derive the figures for B.1. or B.2. If your project is selected for funding you will be required to make such data available for review by OCD and HUD, upon request. If data is based on a survey, it should be conducted with a methodology approved by HUD. Contact OCD prior to conducting any survey to ensure the service area boundaries and methodology is acceptable. 6. OTHER INFORMATION A. Will the project be accessible for the disabled by the project completion date? B. CDBG funded projects must be in compliance with local plans. How does the proposed project comply (or conflict) with local planning documents 17 PubFac 2008-09 Project Proposal Form (comprehensive plan, service delivery plan, etc.)? Reference the documents, pertinent sections, and page numbers. 7. PROJECT PERIOD Public Facility projects are expected to begin on July 1 and end on June 30 of the following year. (i.e. Start: July 1, 2008; End: June 30, 2009). 8. PROJECT COST Enter the total amount of CDBG dollars being requested. Enter the total dollar amount of other resources that will be available to supplement the CDBG request - including cost of items such as staff time, equipment, office space, other grants or awards, etc. Add the above two numbers to derive the total project cost. 9. PROBLEM STATEMENT Describe the degree of need or the severity of the problem that will be addressed by the project. Describe the nature of health and safety concerns, if applicable. For Residential Treatment Facilities/Group Homes, describe the target population. What are the consequences if the project is not funded? Please document statements when possible and relate to the need statement from the Consolidated Plan. 10. PROJECT DESCRIPTION A. Describe how the proposed facility and activities/services address the need or alleviate the problem identified in the problem statement. Relate to the population to be served by the facility. Explain how target population will access the facility. For Residential Treatment Facilities/Group Homes, describe how the project affects the self- sufficiency of clients. For activities addressing slums and blight, identify the impact of the activity on the surrounding area, and what would happen if the activity does not occur. B. What types of activities/services will take place in the completed facility? C. How will CDBG funds be used? Describe tasks and provide timeframe for completion of the project. D. Will activities/services for different target populations be integrated and coordinated within the facility? Examples are a community-senior center or a senior center with a daycare program. Explain. 11. COORDINATION/COMPATIBILITY 18 PubFac 2008-09 Project Proposal Form A. Identify other facilities (public, private, or nonprofit) that address the same need and provide similar activities/services in the area. B. Self-explanatory. 12. ENVIRONMENT NOTE: New environmental regulations have triggered additional Environmental Review issues that may affect the timing, locations, design or costs to your project. The Office of Community Development strongly urges applicants to contact our office prior to submitting an application if the answer is YES to any of the following questions. A. Historic Preservation 1. Will the proposed project involve the acquisition, rehabilitation (interior or exterior) or the expansion of a building that is 50 years or older? 2. If the facility is a historic site, specify what historic preservation activities will be undertaken (e.g. replace windows, repair exterior, etc.) 3. Does this project assist or complement other historic preservation activities taking place in the same area? Explain. B. Endangered Species 1. Will the project involve the construction of an impervious surface area (e.g. new or expanded building, footpaths around building, etc.) within 200 feet of a river, stream or other body of water? 2. Will the project involve exterior rehabilitation (e.g. new roof or siding) within 200 feet of a river, stream or other body of water? C. Environmentally Sensitive Areas Will the project activity involve the construction or improvements of a Public Facility project in an environmentally sensitive area (i.e. Wetlands, Sole Source Aquifer, etc)? D. Lead Based Paint 1. Will the project activity involve the remodeling or demolition of a structure that was constructed prior to 1978. 19 PubFac 2008-09 Project Proposal Form 2. If a project activity includes the rehabilitation or remodeling of a facility constructed prior to 1978, will the project sponsor offer regular activities to children, age 6 and under, in the facility? 13. PROJECT SPONSOR INFORMATION A. The sponsor is to rank all projects that are being submitted in this category and Infrastructure Improvements in order of priority, with each project ranked first, second, and so on. B. Indicate if you have used CDBG funds in the past for a facility located on same or adjacent property (e.g. this project is an expansion) or for a facility serving the same target population (e.g. this project is a relocation). C. List previous CDBG-funded projects in all categories by project number and provide requested information. Provide information for projects funded since 2004. D. Provide additional information for each project if the answer to C (4) or C (5) is No. E. If acquisition or rehabilitation of a property that is occupied by residential tenants or employees is anticipated, indicate the number of tenant households or employees to be displaced. The estimate of displacement should be based upon the number of tenant households or employees occupying the facility at the time of project application. F. Operation and Maintenance Project sponsors are required to operate and maintain CDBG funded facilities for the useful life of the project (30 years for new construction; 20 years for rehabilitation and acquisition). Sponsors will be required to operate the facility in the same use as originally proposed when CDBG funds were awarded, and the facility must be open to the general public for use during normal hours of operation. 1. The County will hold title to real property acquired for nonprofit agencies; the sponsor must specify who will assume legal responsibility for operation and maintenance of the facility. 2. Describe how operation and maintenance will be provided over the useful life of the facility. Anticipated annual costs for operational expenses (such as heating, lighting, water, telephone, janitorial services, insurance, maintenance reserves, etc.) should be considered. Include in your description: a. A general statement of financial assets and resources at sponsor's disposal. 20 PubFac 2008-09 Project Proposal Form b. A brief description of general administrative as well as budgetary performance. Describe any problems the agency/locality has encountered over the past two years. c. A description of past experiences in operating or administering a similar type of activity. d. A description of staffing arrangements and source of financing for the ongoing operation and maintenance of the project. Indicate whether the expertise is available in-house or must be acquired. G. Program Income There are certain restrictions if income is derived from a CDBG-funded activity. Please specify the anticipated uses for the project income. 14. CITIZEN SUPPORT Provide evidence of your efforts to solicit citizen support for this project and describe the outcome of those efforts, including supporting documentation. Label it Exhibit B. 15. PROJECT MANAGEMENT CAPABILITY Municipalities may utilize existing staff expertise to meet management requirements if adequate experience and time available is demonstrated. Nonprofit sponsors who propose to utilize existing staff must clearly demonstrate that staff is capable of project management, taking into consideration the complexity of the project. OCD has the authority to assume, delegate or otherwise safeguard the ongoing management of a project. (Please refer to CDBG Program Policy No. 5.) During the project term (the period of time to complete the project) the project sponsor will be required to designate a project manager who will coordinate and monitor all aspects of the project. Please provide the following information relative to management of this proposal: A. Name and title of the designated Project Manager. B. Past management experience related to this, or similar, project(s). Give examples of and list experience relative to the following: 1. Ability/experience in dealing with appointed and elected officials, contractors, engineers, architects, clients, and citizens; resolving complaints; conducting meetings. 21 PubFac 2008-09 Project Proposal Form 2. Ability/experience in government contract administration; knowledge of federal regulations governing acquisition, procurement, equal employment opportunity, and labor standards. 3. Ability/experience in establishing timelines; drafting requests for proposals, bid documents, and contracts; reviewing plans and specifications; negotiating contracts and change orders; approving requests for payment. 16. BUDGET SUMMARY Indicate total project cost, total CDBG request and what funds or services, if any, the sponsor and/or other agencies will contribute. Also enter other committed funding sources. Cost estimates should be provided by appropriate technically-skilled personnel. This is especially important for Professional Services (See "g)" below). Below is a general description of budget line items: a) Personnel Services - Total salary for project employees. b) Office Supplies - Items such as paper, pencils, ledgers, and similar items. c) Operating Supplies - Supplies which are used in the operation of the project: paint, hand tools, limited building supplies. d) Communications - Telephone and related charges for direct project administration only. e) Travel & Training - Costs of travel, training, private auto mileage and miscellaneous travel expense. f) Legal & Public Notices - Costs incurred for notices in newspapers and related media. g) Professional Services - Services for administration of the grant or for expertise beyond staff (i.e., architect, consultant, or engineer). h) Construction Contracts - Includes new improvements, major rehabilitation, land preparation and demolition. i) Capital Outlay - Includes office, laboratory, or other authorized equipment. j) Property Acquisition - Includes land, building acquisition by purchase. 22 PubFac 2008-09 Project Proposal Form k) Relocation Expenses - Costs involved in moving individuals, families, businesses, farm operations and nonprofit organizations displaced as the result of a Block Grant project or activity. (Please refer to CDBG Program Policy No. 5.) 1) Appraisal Fees - Costs of determining the fair market value of real property acquisition. m) Other - Any other costs not otherwise classified above which are allowable in accordance with OMB Circular A-87 or A-122. n) Total Project - Sum of all of the costs classified above. Other Sources of Funds: Sponsors are cautioned to list only committed sources of funds. Should the County find that the level of matching funds was not met, that failure may result in the withdrawal of CDBG support for the project, and may impact on the sponsor's future ability to garner CDBG funds. All funds included in the budget must directly support this CDBG eligible activity. Staff will recommend to the PAB that it disallow any proposal contribution not needed to carry out the project (i.e. costs for a portion of the same facility that do not house CDBG eligible activities will be disallowed as match.) Federal - Other federal funds that are approved for this project. State - Any state funds allocated for this project. Local Cash - City and/or agency pledges in hand, money raised by sponsor's fund raising events. County - Funds budgeted for this project by Washington County. In-Kind Service & Supply - Volunteers, furniture, supplies, staff salaries, and other contributions to which a cash value can be attached. Other - Any other funding source not otherwise classified above, for example, private sources of funding. 17. BUDGET NARRATIVE If anticipated, but not yet committed funds are projected in the Budget Summary, please explain the status and specific source of other funds. Give specific cost breakdowns within categories and document costs, e.g., 5000 square foot community service center at $95/sq. ft. 18. ADDITIONAL INFORMATION 23 PubFac 2008-09 Project Proposal Form Non-profit agencies and cities must submit signed approval by the City Council, Board of Directors, etc. (a copy of the Council minutes and/or resolution must be submitted with the proposal) authorizing submittal of the application. Without such evidence of authorization at the time the proposal is submitted, the application will be rejected. County department applications must bear the signature of the appropriate department head. If the sponsoring organization is a nonprofit agency, submit the following information with application: A. Background information about the organization and its purpose(s) (e.g., articles of incorporation, charter, bylaws, list of board members). B. Documentation of the agency's current nonprofit status (e.g., registration number and/or State Dept. Of Commerce registration). C. A copy of the agency's most recent audit report. Applications must be received by the Washington County Office of Community Development: 5 p.m., Friday. October 12, 2007. No applications will be accepted after that date. Applications must be complete, including all information requested in this application. No faxed or electronic versions of the application will be accepted. Postmarks of October 12tH will not be accepted. Washington County Office of Community Development 328 West Main Street, Suite 100 Hillsboro, OR 97123-3967 (503) 846-8814 24 PubFac 2008-09 Project Proposal Form C WASHINGTON COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Portland Primary Metropolitan Statistical Area Low and Moderate Income Standards Effective March, 2007 Number of Moderate Income Low Income Extremely Low Persons Household Household Income Household in the Household (80% of Median) (50% of Median) (30% of Median) 1 $38,000 $23,750 $14,250 2 $43,450 $27,150 $16,300 3 $48,900 $30,550 $18,350 4 $54,300 $33,950 $20,350 5 $58,650 $36,650 $22,000 6 $63,000 $39,400 $23,650 7 $67,350 $42,100 $25,250 8 $71,700 $44,800 $26,900 S'ilmome Llmi %L.M 2008 25 PubFec 2008-09 Project Proposal Form Agenda Item # 4- Meeting Date 10/9/2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title ZCA2007-00003 Highland Hills Subdivision Annexation Prepared By. Emily E ng Dept Head Approvah City Mgr Approval ISSUE BEFORE THE COUNCIL Shall City Council approve annexation of one parcel containing 1.81 acres of land (Zone Change Annexation - ZCA2007-00003) north of SW Bull Mountain Road, just west of Raven Ridge subdivision? The proposed territory is within a pocket of unincorporated territory, contiguous to Tigard's City limits and can be served by urban services. STAFF RECOMMENDATION Staff recommends adopting the proposed ordinance annexing the subject territory to the City of Tigard. KEY FACTS AND INFORMATION SUMMARY The 1.81-acre subject property is north of SW Bull Mountain Road with access to it through a private shared driveway. The subject property abuts the northern boundary of Alpine View subdivision, east of SW 133rd Avenue. The property slopes down about 9% to 10% from west to east. There are no Significant Habitat Areas on the subject property per the City's adopted map. The existing house was built in 1963. An accessory structure also exists on the site. Shadypeak Development, LLC, purchased the property on April 25, 2006. Tom Secolo and Nate Schwalbach, representatives of the company, initiated the annexation request. There are no registered voters on the property. The City invited the owners of the five neighboring properties to join the annexation, but did not receive a response. The applicant requests approval of annexation of one parcel (1.81 acres) to the City of Tigard. Staff found all right-of- way associated with the subject property to already be within City limits. The private accessway adjacent to the subject property is already in the City. Therefore, no right-of-way is included in the total acreage. The owner received land use approval from Washington County on May 18, 2007 for an 11-lot subdivision (Highland Hlls Subdivision, case file # 07-034-S). However, the available sewer, water and storm drainage connections are within the City of Tigard, requiring the property to be annexed into the City to receive services. Key findings: 1. The proposed territory is within a pocket of unincorporated territory and contiguous to Tigard's City limits; 2. Urban services are available to serve the proposed territory, 3. The owner of the proposed territory has consented to the annexation; 4. The proposed territory is within Tigard's Urban Growth Boundary and Metro's Urban Growth Boundary, and 5. The proposed territory is within Tigard's Urban Service Area and Area of Interest. OTHER ALTERNATIVES CONSIDERED Adopting findings to deny the annexation. CITY COUNCIL GOALS Growth and Growth Management, Goal # 2: Urban services will be provided to all citizens within Tigard's urban growth boundary. ATTACHMENT LIST Attachment 1: Proposed Ordinance Exhibit A: Legal Description Exhibit B: Tax Map Exhibit C. Applicant's Petition to Annex Exhibit D: Vicinity Map Exhibit E: Highland Hills Preliminary Plat Approved by the County Exhibit F: Staff Report FISCAL NOTES If approved, the proposed annexation territory would be transferred to the Cit/s tax roll on July 1, 2008. Annexations must be final by March 31 of the same calendar year for the tax year beginning July 1. \\Iig20\inetpub\tig20\w root\forms\form dots\council agenda item summary sheet 07.doc AGENDA ITEM No. 4 Date: October 9, 2007 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: HIGHLAND HILLS SUBDIVISION ANNEXATION Zone Change Annexation (ZCA) ZCA2007-00003 PROPOSAL: Annexation of one parcel just north of SW Bull Mountain Road containing a total of 1.81 acres to the City of Tigard. The applicant has received land use approval from Washington County to develop the arcel into an 11-lot subdivision Hi hland Hills Subdivision, case file #07=034- • however, the available sewer, water and storm drainage connections are within the pity of Tigard, requiring the property to be annexed into the Ciry to receive services. Shady Peak Development, the sole owner of the subject parcel, has consented to the annexation. The owners of five neighboring properties were invited to join the annexation, but did not accept the invitation. LOCATION: 13273 SW Bull Mountain Road (north of SW Bull Mountain Road, just west of Raven Ridge subdivision); WCT 2S109AB, Tax Lot 300. Due to Time Constraints City Council May Impose A Time Limit on Testimony . AGENDA ITEM No. 4 Date: October 9, 2007 PLEASE PRINT Proponent - (Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. ~eo sc.'a ~(XS t 11m0 5W ~r`r ~ Zvi 5°<~ ~ 0~~112z3 Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Highland Hills Subdivision Annexation Agenda Item #4 - October 9, 2007 Statement by City Attorney - Quasi-Judicial Land Use Hearing Procedures A copy of the rules of procedure for today's hearing is available at the entrance. The staff report on this hearing has been available for viewing and downloading on the City's website and a paper copy of the staff report has been available in the Tigard Public Library for the last seven days. The Council's role in this hearing is to make a land use decision under existing laws. The Council cannot change the law for the land use application now under consideration. Any person may offer testimony. Please wait until you are asked to speak by the Mayor and try to limit your remarks to the application standards for the application. . Members of the City Council will be asked whether they have any conflicts of interest. If a Council member has an actual conflict, the Council member will not participate. Council members must declare any contacts about this case with a member of the public. Council members must also declare if they have independent knowledge of relevant facts, such as from a visit to the site in question. A Council member who describes ex parte contacts or independent information may still participate in the decision. After the discussion of conflicts and ex parte contacts, any person may challenge the participation of a Council member or rebut any statements made. The Council member in question may respond to such a challenge. Tonight, City staff will summarize the written staff report. Then the parties requesting annexation and those in favor of the proposal testify. Next witnesses who oppose the application or who have questions or concerns testify. If there is opposition or if there are questions, the proponents can respond to them. The Council members also may ask the staff and the witnesses questions throughout the hearing until the record closes. After all testimony is taken, including any rebuttal, the proponents can make a closing statement. After the record is closed, the City Council will deliberate about what to do with the application. During deliberations, the City Council may re-open the public portion of the hearing if necessary to receive additional evidence before making a decision. You may testify orally or in writing before the close of the public record to preserve your right to appeal the Council's decision to the Land Use Board of Appeals. You should to raise an issue clearly enough so that Council understands and can address the issue precludes an appeal on that issue. Please do not repeat testimony offered by yourself or earlier witnesses. If you agree with the statement of an earlier witness, please just state that and add any additional points of your own. Please refrain from disruptive demonstrations. Comments from the audience will not be part of ./I the record. The point is, come to the microphone to get your comments on the tape, otherwise, they won't be preserved for appeal. When you are called to testify, please come forward to the table. Please begin your testimony by giving your name, spelling your last name, and give your full mailing address including zip code. If you represent someone else, please say so. If you have any exhibits you want us to consider, such as a copy of your testimony, photographs, petitions, or other documents or physical evidence, at the close of your comments you must hand all new exhibits to the City Recorder who will mark these exhibits as part of the record. The City staff will keep exhibits until appeal opportunities expire, and then you can ask them to return your exhibits. I:\ADM\Cathy\CCA\quasi judicial rules of procedure\Rules of Procedure - City Attorney QJ Statement - Highland Hills - October 9, 2007.doc COMMUNITY SPAPEI.S 6605 SE Lake Road, Portland, OR 97222 • PO CITY OF TIGARD Box 22109 • Portland, OR 97269 OREGON Phone: 503-684-0360 Fax: 503-620-3433 Email: legals@commnewspapers.com r. PUBLIC HEARING ITEM: AFFIDAVIT OF PUBLICATION The following will be considered by the Tigard City Council on ' State of Oregon, County of Washington, SS Tuesday October 9, 2007 at 7:30 PM at the Tigard Civic Center - Town Hall Room, 13125 SW Hall Boulevard, Tigard, Oregon I, Charlotte Allsop, being the first duly sworn, 97223. depose and say that I am the Accounting Public oral or written testimony is invited. The public hearing on this matter will be held- under Title 18 and rules of procedure Manager of The Times (serving Tigard, adopted by the Council and available at City Hall or the rules of Tualatin & Sherwood), a newspaper of procedure set forth in Section 18.390.060E. general circulation, published at Beaverton, in Further information may be obtained from the Planning Division the aforesaid county and state, as defined by (Staff contact: Emily Eng) at 13125 SW Hall Blvd., Tigard, ORS 193.010 and 193.020, that Oregon 97223, or by calling at 503.639.4171. City of Tigard ZONE CHANGE ANNEXATION (ZCA) 2007-00003 ZCA 2007-00003 - HIGHLAND HILLS SUBDIVISION ANNEXATION - REQUEST: The applicant is requesting approval to Annex one TT11027 (1) parcel just north of SW Bull Mountain Road containing a total of 1.81 acres into the City of Tigard. The applicant received land a copy of which is hereto attached, was use approval from Washington County on May 18, 2007 to devel- published in the entire issue of said op the parcel into an 1 l-lot subdivision known as "Highland Hills" newspaper for (casefile # L0700034). Because the available sewer, water and 2 drainage connections are within the City of Tigard, the property is weeks in the following issues required to be annexed into the City. Shady Peak Development, September 20, 2007 the sole owner of the subject parcel, has consorted to the annexa- September 27, 2007 tion. The owners of five neighboring properies were invited to join the annexation, but did not accept the iivitation. LOCA- TION: 13273 SW Bull Mountain Road (forth of SW Bull Mountain Road, just west of Raven Ridge suldivision); WCTM II 2S109AB, Tax Lot 300. COUNTY ZONE: R-6 District Na.( w ` (Residential 6 Units Per Acre). The purpose if the Washington Charlotte Allsop (Accounting Mana er) County R-6 District is to implement the policies of the Comprehensive Plan for areas designated for midential develop- September 27, 2007 ment at no more than six (6) units per acre andno less than five (5) units per acre, except as specified by Section300-2 or Section 303-6. The intent of the R-6 District is to provide the opportunity for more flexibility in development than is alliwed in the R-5 C9~J1/~ District. EQUIVALENT CITY ZONE: R-7: Kedium-Density NOTARIY PUBLIC FOR OREGON Residential District. The City of Tigard R-7 zming district is My commission expires designed to accommodate attached single-family Mmes, detached ~y e single-family homes with or without accessory res4ential units, at O 1 CD `7 a minimum lot size of 5,000 square feet, and duplaes, at a mini- mum lot size of 10,000 square feet. Mobile home larks and sub- divisions are also permitted outright. Some civic ails institutional Acct #10093001 uses are also permitted conditionally. APPLICABLE REVIEW Patricia Lunsford/ATTN: Acctg. CRITERIA: The approval standards for annexations are City of Tigard described in Community Development Code Chapter, 18.320 and 13125 SW Hall Blvd. 18.390, Comprehensive Plan Policies 2 and 10; ORSTRIi e'r 22t; Tigard, OR Hall Blvd. and Metro Code Chapter 3.09. 97223 All documents and applicable criteria in the above-noted fiWare available for inspection at no cost or copies can be obtained for Size:2 x 12.25 twenty-five cents (25¢) per page, or the current :ate charged for Amount Due $409.15 copies at the time of the request. At least fifteen ( 5) days prior to *Remit to address above the hearing, a copy of the staff report will be avaihble for inspec- tion at no cost, or a copy can be obtained for t wnty-five cents (25¢) per page, or the current rate charged for copica at the time of OFFICIAL SEAL the request. Information is also available by contacting the staff SUZETTE I CURRAN contact listed above. Publish 9/20, 9/27, 2007 TT1'027 NOTARY PUBLIC-OREGON COMMISSION NO. 373063 ? `~~%d.=~,~''• } ~''~"T:-.i l~ b~ 'iciiv'r"ri "v MY COMMISSION IXPI V" :e. RES NOV. 28.2007 HKL11.1ND HII IS, i ! I 117? t I r i eu-£71visIi+N } l S ; 1 xr. lo,+aa+ „s ~ ( i 7, 5,7) J 4- 9' \ 1 1 ( ( n ~-f Tlti~`Mi 7217' St., 785 71 St., LAKE OSWEGO LAKE OSWEGO 4bdrm/4096 SF 4bdrm / 4000 SF $1,289,000 $1,350,000 COMMUNITY SPAPERS CITY OF TIGARD NEW 6605 SE Lake Road, Portland, OR 97222 • PO OREGON Box 22109 • Portland, OR 97269 Phone: 503-684-0360 Fax: 503-620-3433 Email: legals@commnewspapers.com PUBLIC HEARING ITEM: The following will be considered by the Tigard City Council on AFFIDAVIT OF PUBLICATION Tuesday October 9, 2007 at 7:30 PM at the Tigard Civic Center State of Oregon, County of Washington, SS - Town Hall Room, 13125 SW Hall Boulevard, Tigard, Oregon 97223. I, Charlotte Allsop, being the first duly sworn, Public oral or written testimony is invited. The public hearing on depose and say that I am the Accounting this matter will be held under Title 18 and rules of procedure adopted by the Council and available at City Hall or the rules of Manager of The Times (serving Tigard, procedure set forth in Section 18.390.060E. Tualatin & Sherwood), a newspaper of Further information may be obtained from the Planning Division general circulation, published at Beaverton, in (Staff contact: Emily Eng) at 13125 SW Hall Blvd., Tigard, the aforesaid county and state, as defined by Oregon 97223, or by calling at 503.639.4171. ORS 193.010 and 193.020, that ZONE CHANGE ANNEXATION (ZCA) 2007-00003 City of Tigard - HIGHLAND HILLS SUBDIVISION ANNEXATION - ZCA 2007-00003 REQUEST: The applicant is requesting approval to Annex one (1) parcel just-north of SW Bull Mountain Road containing a total TT11027 of 1.81 acres into the City of Tigard. The applicant received land a copy of which is hereto annexed, was use approval from Washington County on May 18, 2007 to devel- published in the entire issue of said op the parcel into an 11-lot subdivision known as "Highland Hills" newspaper for (casefile # L0700034). Because the available sewer, water and 1 drainage connections are within the City of Tigard, the property is weeks in the following issues required to be annexed into the City. Shady Peak Development, September 27, 2007 the sole owner of the'subject parcel, has consented to the annexa- tion. The owners of five neighboring properties were invited to join the annexation, but did not accept the invitation. LOCA- TION: 13273 SW Bull Mountain Road (north of SW Bull D-OvE04k Mountain R oad, just west of Raven Ridge subdivision); WCTM 2S109AB, Tax Lot 300. COUNTY ZONE: R-6 District Charlotte Allsop (Accounting Mana er) (Residential 6 Units Per Acre). The purpose of the Washington County R-6 District is to implement the policies of the September 27, 2007 Comprehensive Plan for areas designated for residential develop- ment at no more than six (6) units per acre and no less than five (5) units per acre, except as specified by Section 300-2 or Section )Z-6 District is to provide the opportunity singe- amity omes wit or without accessory residential units, at a minimum lot size of 5,000 square feet, and duplexes, at a mini- NOTAR PUBLIC FOR OREGON mum lot size of 10,000 square feet. Mobile home parks and sub- My commission expires divisions are also permitted outright. Some civic and institutional uses are also permitted conditionally. APPLICABLE REVIEW O CRITERIA: The approval standards for annexations are described in Community Development Code Chapters 18.320 and Acct #10093001 18.390, Comprehensive Plan Policies 2 and 10; ORS Chapter 222; Patricia Lunsford/ATTN: Acctg. and Metro Code Chapter 3.09. City of Tigard All documents and applicable criteria in the above-noted file are 13125 SW Hall Blvd. available for inspection at no cost or copies can be obtained for Tigard, OR 97223 MYCOMMI; twenty-five cents (250) per page, or the current rate charged for hcopies eat he time of the request. At least fifteen (15), days prior to Size:2 x 12.25 tthe hearing, a copy or a copy staff report will be available for inspec- Amount Due $409.15 (25¢) pat no cost, er can be obtained for twenty-five cents 'Remit u address above page, or the current rate charged for copies at the time of `the request: - Information-is-also available by contacting the staff contact listed above. Publish 9/20, 9/27, 200,7 TT 11027 ~ ~ / t" ,IS,.I YtCtNITY MAY r f -{✓•:yi.~?I-..:T,~, t HT; H1..IN1)HII.IS r` 7" 4 r o C` 1 sasvn~stoN T)J1i sm r 1 ,af~ Iti ~l"~ ! ~1-L i 1171 ' r r! I- CTMT. I Tigers sweep FG for le Tigard rallies back from a 17-10 deficit in the third game to pick up the win FOREST GROVE -The Tigard volleyball team With th, wasn't about to let this one slip away. Conference T„acrlav- won the first twos Costanz, Agenda Item # Meeting Date October 9, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Jim Griffith Memorial Skate Park Update Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Staff will present a brief update on the skate park construction and grand opening ceremony. STAFF RECOMMENDATION This is an informational item. No action is required. KEY FACTS AND INFORMATION SUMMARY ■ Funded through contributions, a grant, and City funds, the Council awarded the contract to build the Jim Griffith Memorial Skate Park on May 22 of this year. ■ Due to the contractor's efforts, the project is on schedule and is expected to be completed by mid-October. ■ The park's grand opening ceremony is scheduled for Thursday, November 8, 2007 at 4:30 p.m. Highlights of the event will include: - A ribbon cutting. - Brief speeches by Mayor Dirksen, Skate Park Task Force Chairperson Rich Carlson, and Public Works Director Dennis Koellermeier. - Unveiling of the donor wall sign. - Professional skate boarders skating the park and demonstrating their skills. - Skate board key chains and decals for attendees. OTHER ALTERNATIVES CONSIDERED Not applicable CITY COUNCIL GOALS None ATTACHMENT LIST None FISCAL NOTES The grand opening ceremony will cost the City under $1,000, and there are sufficient funds in the skate park budget to cover the cost of the event. The skate park project is funded through a combination of City funds, a state grant, and contributions. The cost to construct the skate park is $367,900; the project is expected to be completed within budget. Agenda Item # 6 Meeting Date October 9, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Presentation and Discussion by JOIN-An Organization Actively Involved in Finding Permanent Housing for Homeless Individuals and Families Prepared By: Chief Bill Dickinson Dept Head Approval: t!i "-V City Mgr Approval: ISSUE BEFORE THE COUNCIL Representatives of JOIN, an organization whose primary objective is to transition homeless individuals and families off the street and into permanent housing, will be making a presentation to Council on their existing program in the City of Portland and what program is being developed through the Housing and Supportive Services Network in conjunction with the Department of Housing Services here in Washington County. STAFF RECOMMENDATION Receive presentation from JOIN and engage in discussion of what the goals are for a program developed in Washington County. KEY FACTS AND INFORMATION SUMMARY JOIN envisions a community where homelessness is a short-term circumstance rather than a long-term or chronic condition. In service to this vision, JOIN utilizes a "Housing First" approach that rapidly re-houses 175 homeless households (families and individuals) in permanent housing annually. JOIN's effort is focused on people who are physically sleeping on the street or camping in their car regardless of age, gender, ethnicity, diagnosis or other challenge. In Portland, JOIN supports housing stabilization by providing critical supportive services to new tenants throughout the first 12 months after placement and anticipates to achieve 12 month retention rates of 80% or better. Through the Washington County Housing and Supportive Services Network, efforts are now underway to have JOIN work with the Network membership in the effort to achieve the Washington County ten year plan of ending homelessness. Details of this effort will be presented to the City Council during the presentation. The Network has already been instrumental in streamlining the referral process for clients by providing a forum for 41 Washington County agencies and nonprofit organizations to share information, refer clients to each other, and collaborate on federal applications to bring resources to Washington County. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS N/A ATTACHMENT LIST None. FISCAL NOTES N/A \VI020VnetpubW0201wwwrootVOnnsVorrn Cocstcouncil agenda item summary sheet 07.Ooc