City Council Packet - 09/11/2007
City of Tigard, Oregon • 13125 SWHall Blvd. • Tigard, OR 97223
TIGARD CITY COUNCIL
MEETING
September 11; 2007
COUNCIL MEETING WILL BE TELEVISED
1A0fs\Donna's\Ccpkt 1
Phone: 503.639.4171 . Fax: 503.684.7297 9 www.tigard-or.gov o TTY Relay: 503.684.2772
(D) Revised 9/6/07 - Item No. 7 to be rescheduled.
Revised 9/11/07 - Study Session to start at 6 p.m.; Tigard's Birthday Reception at 7 p.m.;
Added Executive Session Topic
L CONTRACT REVIEW Y
FSEPTEMBER RD CITY COUNCIL AND .
BOARD MEETING 11, 2007 6:30 p.m.IGARD CITY HALL 125 SW HALL BLVD -
TIGARD. OR 97223
PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no
sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen
Communication items are asked to be two minutes or less. Longer matters can be set for a future
Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15
p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after
7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171,
ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments; and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
SEE ATTACHED AGENDA
Tigard City Council and Local Contract Review Board Agenda
September 11, 2007 Page 1
AGENDA
TIGARD CITY COUNCIL MEETING
SEPTEMBER 11, 2007
6:00 PM
• STUDY SESSION
> Tour of Police Holding Facility
> Update of the August 21, 2007, Workshop Meeting
> Update on the Citywide Survey
> Update on the 74,h Avenue/Bonita Medians
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss
pending litigation with legal counsel under ORS 192.660 (2) (h). . Representatives of the news
media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not
disclose any information discussed. No Executive Session may be held for the purpose of taking
any final action or making any final decision. Executive Sessions are closed to the public.
7:00 PM - Reception - City of Tigard's 46`' Birthday
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
7:351'M
2. PROCLAMATIONS: CONSTITUTION WEEK
Mayor Dirksen
7:401'M
3. CITIZEN COMMUNICATION (Two Minutes or Less, Please)
• Tigard High School Student Envoy Megan Foltz
• Follow-up to Previous Citizen Communication
Tigard City Council and Local Contract Review Board Agenda
September 11, 2007 Page 2
7:45 I'M
4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one
motion without separate discussion. Anyone may request that an item be removed by motion
for discussion and separate action. Motion to:
4.1 Approve Council Minutes for July 17 and 24, 2007
4.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
4.3 Support the Downtown Design Regulation Project and an Application for Smart
Development Code Assistance from the Oregon Transportation and Growth
Management Program - Resolution No. 07-59
A RESOLUTION TO SUPPORT THE DOWNTOWN DESIGN REGULATION
PROJECT, AND AN APPLICATION FOR SMART DEVELOPMENT CODE
ASSISTANCE FROM THE OREGON TRANSPORTATION AND GROWTH
MANAGEMENT PROGRAM
4.4 Approve a Merit Pay Adjustment for the City Manager
4.5 Local Contract Review Board:
a. Award the Contract for Hearings Officer Services to Joe Turner, Esq., AICP
and Authorize the City Manager to Complete All Necessary Steps to Execute
the Contract
• Consent Agenda - Items Removed-for Sebarate Discussion: Any items requested to be removed from
the Consent Agenda for separate discussion will be considered immediately after the Council has voted
on those items which do not need discussion.
7:50 I'M
5. TIGARD'S 46'1'1-1 BIRTHDAY REMARKS
• Mayor Dirksen
8:00 I'M
6. TIGARD-TRIMET ANNUAL PROGRESS REPORT, 2007
• Staff Introduction: Community Development Department
• Progress Report: TriMet General Manager Fred Hansen
820 I'M
Councilor Hosticka asked for this item to be postponed. It is tentatively scheduled for the Council Business meeting of
September 25, 2007.
7 T IET-RO'S "NEW LOOK AT REG10?4 A T G1401G=E n
Tigard City Council and Local Contract Review Board Agenda
September 11, 2007 Page 3
8:3513M
8. ANNUAL POLICE REPORT
• Staff Report: Police Department
9:05 PM
9. PORT MOODY TRIP DEBRIEFING
• Staff Report: Community Development Department
9:50 PM
10. COUNCIL LIAISON REPORTS
11. NON AGENDA ITEMS
12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an
Executive Session is called to order, the appropriate ORS citation will be announced
identifying the applicable statute. All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
10:00 PM
13. ADJOURNMENT
I:\ADM\Cathy\CCA\2007\070911.doc
Tigard City Council and Local Contract Review Board Agenda
September 11, 2007 Page 4
STUDY SESSION AGENDA
TIGARD CITY COUNCIL BUSINESS MEETING
September 11, 2007
13125 SW Hall Boulevard, Tigard, Oregon
6:00 I'M
• STUDY SESSION
> Tour of Police Holding Facility
> Update of the August 21, 2007, Workshop Meeting
> Update on the Citywide Survey
> Update on the 74th Avenue/Bonita Medians
• EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss pending
litigation with legal counsel under ORS 192.660 (2) (h). Representatives of the news media are
allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any
information discussed. No Executive Session may be held for the purpose of taking any final action
or making any final decision. Executive Sessions are closed to the public.
• ADMINISTRATIVE ITEMS
o Attached is a TriMet Transit Routes Map for Agenda Item No. 6 - Tigard-TriMet Annual Progress
Report, 2007
o Draft Joint Meeting Council Agenda for September 18, 2007 is attached (Cities of Tigard, Tualatin,
Durham and King City Councils Plus Tigard-Tualatin School Board)
o Update: Lake Oswego Water Partnership
■ Council Calendar:
September
*18 Tuesday Special Meeting (figard, Tualatin, Durham, King; City Councils and Tigard-Tualatin
School Board) - 6:30 pm, City Hall
*25 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Hall
*Regular Council meetings.
7:00 PM - Reception - City of Tigard's 46t1i Birthday
Executive Session -
The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited
situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a
governing body, which is closed to certain persons for deliberation on certain matters."
Permissible Purposes for Executive Sessions:
192.660 (2) (a) - Employment of public officers, employees and agents,
If the body has satisfied certain prerequisites.
192.660(2) (b) - Discipline of public officers and employees (unless affected person requests to have
an open hearing).
192.660(2) (c) - To consider matters pertaining to medical staff of a public hospital.
192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.)
192.660(2) (e) - Real property transaction negotiations.
192.660(2) (f) - Exempt public records - to consider records that are "exempt by law from public
inspection." These records are specifically identified in the Oregon Revised
Statutes.
192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing
body is competing with other governing bodies.
192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties
regarding current litigation or litigation likely to be filed.
192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted
by the governing body, the employment-related performance of the chief
executive officer, a public officer, employee or staff member unless the affected
person requests an open hearing. The standards, criteria and policy directives to
be used in evaluating chief executive officers shall be adopted by the governing
body in meetings open to the public in which there has been an opportunity for
public comment.
192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private
persons or businesses regarding proposed acquisition, exchange or liquidation of
public investments.
192.660 (2) (k)- Relates to health professional regulatory board.
192.660 (2) (l)- Relates to State Landscape Architect Board.
192.660 (2) (m)- Relates to the review and approval of programs relating to security.
I:\ADM\Cathy\CCA SS - Pink Sheet\2007\07091 ]ps.doc
City of Tigard, Oregon
Affidavit of Posting '
In the Matter of the Proposed Notification of a Change in the Start-Time for the
September 11, 2007, City Council Meeting
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
being first duly sworn (or affirmed), by oath
(or affirmation), depose and say:
That I posted in
➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon
a copy of Notice of a Change in the Start-Time for the September 11, 2007, City Council
Meeting. A copy of said Notic be' g hereto attached and by reference made a part
hereof, on the day of , 20_.
Signature of Person Performed Posting
Subscribed and sworn (or affirmed) before me this day of
20o-7
OFFICIAL SEAL
JILL M BYARS Signature of Notar Public for Oregon
NOTARY PUBLIC-OREGON
COMMISSION NO. 381793
MY COMMISSION EXPIRES JUNE 14, 2005
is\adm\cathy\council\meeting notices\2007\070911 change in start time post aff.doc
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CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
SEPTEMBER 11, 2007, CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the September 11, 2007, Council meeting will begin at 6 p.m. for a
City Council Study Session. At 7:00 p.m. refreshments, including Birthday Cake, will be served
in honor of Tigard's 46 h Birthday. The regular Business Meeting of the City Council is
scheduled to begin at 7:30 p.m.
For further information, please contact Deputy City Recorder Carol A. Krager by calling 503-
639-4171, Ext 2419.
Deputy City Recorder
Date:
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
mtg notice
iAaamtcathytcouncilUneeting noticest2006t060418 change in start time.doc
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;;~06 - ~
TI ARD
Change in Start-Time of Council Meeting
Affidavit of Notification
In the Matter of the Notification of a change in the Start Time of the September 11, 2007
Council Meeting to 6:00 p.m.
STATE OF OREGON )
County of Washington) ss.
City of Tigard )
I, Q/L being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I notified the following people/ organizations by fax :
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
and the following people/organizations by e-mail:
Editor, The Regal Courier (Fax No. 503-968-7397)
A copy of said Notice" being hereto attached and by reference made a part hereof, on the
day of -ePW:;r2~`P~~ , 20 0 2
ezzl
Signature of Person who Performed Notifi tion
Subscribed and sworn .~.c before me this I Q day of
200 7.
OFFICIAL SEAL
JILL M BYARS
*NOTARY PUBLIC-OREGON Signature of Notary Publifor Oregon
COMMISSION NO. 381793
MY COMMISSION EXPIRES JUNE 14,2W8
Page 1 of 1
Carol Krager - TIME CHANGE NOTICE FOR TIGARD CITY COUNCIL MEETING -Sept.
11, 2007
From: Carol Krager
To: Editor@TheRegalCourier.com
Date: 9/10/2007 2:22 PM
Subject: TIME CHANGE NOTICE FOR TIGARD CITY COUNCIL MEETING -Sept. 11, 2007
- - -
Please see the attached notice. I you have any questions give me a call (503) 718-2419
file://C:\Documents and Settings\carolk\Local Settings\Temp\GW}00001.HTM 9/10/2007
CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
SEPTEMBER 11, 2007, CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Tunes (Fae No. 503-546-0724)
❑ Newsroom, The Oregotvan (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the September. 11, 2007, Council meeting will begin at 6 p.m. fora
City Council Study Session. At 7:00 p.m. refreslunents, including Birthday Cake, will be senved
in honor of Tigard's 46" Birthday. The regular Business Meeting of die City Council is
scheduled to begin. at 7:30 p.m.
For further information, please contact Deputy City Recorder Carol.A. Krager by calling 503-
639-41.71, Ext 2419.
Deputy City Recorder
Date:
L DD
Post: Tigard City HaU
Tigard Permit Center
Tigard Public Library
mtg notice
1:%adiMcn1hV%caundN=aUnO nalicas12 SU0418 change in stmt thna.doc
"I luizuut 13:40 FAX 5036847297
City of Tigard
Z001
TX REPORT
TRANSMISSION OK
TX/RX NO 2976
CONNECTION TEL 5039686061
SUBADDRESS
CONNECTION ID Oregonian
ST. TIME 09/10 13:40
USAGE T 00'16
PGS. SENT 1
RESULT OK
I
CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
SEPTEMBER 11, 2007, CITY COUNCIL MEETING
Please.. orward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby given that the September 11, 2007, Council meeting will begin at 6 p.m. for a
City Council Study Session. At 7:00 p.m. refreshments, including Birthday Cake, will be served
in honor of Tigard's 46"' Birthday. The regular Business Meeting of the City Council is
scheduled to begin at 7.30 p.m.
For further information, please contact Deputy City Recorder Carol A. Ktager by calling 503-
639-4171, Ext 2419.
Deputy City Recorder
Date: 0~
09/10/2007 13:42 FAX 5036847297 City of Tigard (0001
E TX REPORT **s
xc~k~kxcxexc~kxc~kNc~~K:k~BK:&~~~~:~k
TRANSMISSION OK
TX/RX NO 2977
CONNECTION TEL 5035460724
SUBADDRESS
CONNECTION ID TT Newsroom
ST. TIME 09/10 13:41
USAGE T 00'30
PGS. SENT 1
RESULT OK
■
■
CITY OF TIGARD
NOTICE OF CHANGE IN START-TIME FOR THE
SEPTEMBER 11, 2007, CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
❑ Newsroom, The Oregonian (Fax No. 503-968-6061)
❑ Editor, The Regal Coutier (Fax No. 503-968-7397)
Notice is hereby given that the September 11, 2007, Council meeting will begin at 6 p.m. for a
City Council Study Session. At 7:00 p.m. refreshments, including Birthday Cake, will be served
in honor of Tigard's 46''' Birthday. The regular Business Meeting of the City Council is
scheduled to begin at 7:30 p.m.
For Ruther information, please contact Deputy City Recorder Carol A. Krager by calling 503-
639-4171, Ext 2419.
C_
Deputy City Recorder
Date: - 'LA;/, QQ
Agenda Item No. a3 J
For Agenda of 2a a2:~,~,#
dD
TIGARD CITY COUNCIL/LOCAL CONTRACT REVIEW BOARD
Meeting Minutes
September 11, 2007
Mayor Dirksen called the meeting to order at 6:05 p.m.
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
Staff present: City Manager Prosser, Assistant City Manager Newton, City Recorder Wheatley,
Police Chief Dickinson, City Attorney Ramis, Community Development Director Coffee.
Tigard Times Reporter: Barbara Sherman
• STUDY SESSION
➢
J~rack 1) - Tour of Police Holding Facility - Police Chief Dickinson led the City
Council on the annual tour of the holding facility as required by the
Department of Justice.
➢ Track 2 Update of the August 21, 2007, Workshop Meeting
Community Development Director Coffee reviewed highlights of the
Workshop Meeting held August 21, 2007, for benefit of the Councilor
members who were absent for that meeting:
I-5 99W Connector: This was a return visit from representatives from
Washington County and David Evans. They had heard the City Council's
concern that the connector does not help the City of Tigard. The five
alternatives are "no build": 1. transportation management systems (reducing
curb cuts and improving circulation at intersections, etc.); 2. enhance existing
system alternatives (widening); 3, 4 and 5. two connector alternatives within the
Urban Growth Boundary and one outside the Urban Growth Boundary. Maps
had been reviewed at the workshop meeting.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 1
During the Workshop meeting two of the alternatives were identified, which
were close in the amount of cars that they would remove from 99W, north of
Main Street. Alternative 4E has the potential for moving 1,000 vehicles per
hour off of 99W. (City Recorder's note: Therr was discussion whether this should be
1,000 vehicles per hour orper day; Deputy Recorder Krager later confirmed with Washington
County Principal Engineer Knoebel that the vehicle movement off of 99W would be 1,000
vehicles per hour). The other alternative, outside the Urban Growth Boundary
would remove 900 vehicles per hour; therefore, there is not a lot of difference
between the most northerly or southerly alternative.
Community Development Director Coffee advised that after there was some
discussion about the feasibility of various corridors, the Council reiterated their
concerns and a letter was sent to the Steering Committee.
Establish a Dialogue with the Oregon Transportation Commission
Community Development Director Coffee facilitated the discussion on this
item. He noted one suggestion was to hold a meeting with the Commission;
however, this might be difficult to do since Commissioners are from all over
the state. Staff will work on scheduling a meeting inviting the entire
Commission. Mayor Dirksen noted it might be a relatively "sure thing" that we
would be able to meet with local representative for this district and the
Willamette Valley representative.
Review of the August 21, 2007, Workshop meeting by Community
Development Director Coffee:
Annexation Issues
1. Outreach Program (mailings). - No interest generated. One annexation is
being processed as a result of a development annexation. At the workshop,
the City Council members indicated they were satisfied with the level of
activity by staff at this point.
2. Lower Density Zoning for individuals coming into the City; i.e., R-4. Staff's
initial thoughts were this might not be interesting to a developer who would
be looking for more density. Additional barriers include significant
amendments to the Comprehensive Plan and agreements with Metro. It
was suggested that rather than offer a lower density on a case-by-case basis,
that density be reviewed as the Comprehensive Plan is updated for those
areas likely to be annexed to determine if it makes sense to change the Plan
in advance of annexation. Mayor Dirksen noted if we are offering this to
areas outside of the City, it would be unfair if the same opportunity were
not offered to people inside the City; therefore, the review should include
areas inside the City limits where it might be appropriate to reduce density.
Mayor Dirksen added that making this part of the Comprehensive Plan
update will not take any longer than addressing this issue separately.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 2
Councilor Sherwood also noted that there are only about 40 acres in the
unincorporated area that could be affected by a Code change and she was
against spending staff time on this matter as a separate project.
There was discussion on a communication from Mr. Dick Franzke and the
concerns for the Bull Mountain Plan and compatibility with Tigard's Code
for areas likely to be annexed.
Community Development Director Coffee advised that the Comprehensive
Review process will include an overall look at density throughout the City.
Where we think density might increase, we can point to that and reduce it
somewhere else.
3. Legislative Process for Comprehensive Plan Amendments: Comprehensive
Plan amendments are sent forward with input from citizens that we have
had over the years, through public meetings, and through Policy Interest
Teams. Drafts are reviewed by staff representing different departments to
assure consistency with existing programs as well as looking at the future
and how things might be implemented. Then the Planning Commission
reviews the proposals at a workshop meeting and hearing and then to the
City Council for a workshop and a hearing. One of the specific questions
presented to the City Council was, "What type of format do you want to
have in a workshop where citizens might want to comment?" Typically, the
City Council does not have a public hearing at a workshop, but the
Planning Commission found that it was useful to allow citizens to comment
(3 minutes each) at a certain part of the agenda. The City Council (on
August 21, 2007) agreed to use this format. The first workshop is
scheduled for October 16, 2007.
Community Development Director Coffee advised we are following the
structure of the Statewide Planning Goals for convenience of organization
and review by the State. The Plan, however, will be more than just a
traditional, conventional land use planning Comprehensive Plan; it is
intended to incorporate a lot of the issues that have surfaced over the past
ten years. Staff is working with City Attorney Ramis's office on this project
to determine parts of the Plan that have a land-use, regulatory aspect and
those parts of the Plan that have aspirational goals or suggested community
activities that would further the goals of Plan. For example, a Recreational
Program proposal came up recently. There are people in the community
who believe we should have such a Program and it might be that a 20-year
horizon is a reasonable time within which to consider it. This would not be
a regulatory land use requirement, but it is a goal of the community if this is
what is finally agreed on for the Plan. He explained that there would be
action measures identified to direct how to further explore this goal. The
Comprehensive Plan update intends to incorporate the Visioning effort by
the City.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 3
Community Development Director Coffee advised the City Council will be
reviewing ordinances to adopt sections of the Comprehensive Plan.
Councilor Wilson asked if items placed in the Comprehensive Plan are non-
regulatory, would this have the effect of binding current and future
Councils to make certain decisions? City Attorney Ramis said it would not
be binding so long as the language is clear to distinguish what is regulatory
and what is not. The City Attorney and staff will work to assure that
specific language is identified for regulatory provisions and those sections
that are general policy.
Community Development Director Coffee noted the general policy
language could contain phrases such as "subject to available funding." At
least the City would be saying in a document that is adopted as policy that
this is what we intend to try to achieve in the next five years.
Assistant City Manager Newton noted the policy areas could contain
sections regarding Youth programs and interests. Councilor Buehner noted
her concerns that issues similar to what was experienced when individuals
quoted certain parts of the Bull Mountain Plan as "absolute, fixed
regulation" that people might do a similar thing to aspirational parts of the
Comprehensive Plan. There was agreement that we need to be careful of
what is placed in the Plan as aspirational.
The Plan essentially is a road map for 20 years; similar to the Downtown
Improvement Plan which includes aspirational goals as well as specific
implementation policies and rigorous standards to be adopted.
Community Development Director Coffee noted the Bull Mountain Plan is
old (1984); and the Comprehensive Plan must be reviewed regularly.
Councilor Buehner said she hopes the document will contain provisions on
updating the Plan about every five years. Community Development
Director Coffee said that the format includes action measures and staff
recommends that these be reviewed every year.
4. Citizens for Community Involvement: At the August 21, 2007 City Council
Workshop meeting, the Council discussed the problems in maintaining
membership. The criteria have been limiting: Limits membership to
representatives of Boards and Commissions and Citizen Involvement Team
members. From that discussion, Community Development Director
Coffee advised that the Council directed staff to bring back an amendment
to the CCI bylaws; this is scheduled for an upcoming City Council meeting.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 4
➢ rack 3 Update on the Citywide Survey
Assistant City Manager Newton referred to her August 31, 2007, memorandum
regarding the Survey. This is not a customer satisfaction survey; it is a
community attitude survey. A consultant will help word questions.
Assistant City Manager Newton said, ideally, as we do this survey every other
year, we will have some questions that we ask regularly but also have the
opportunity to ask about specific issues that are timely. For example, this year
we have the questions about water and recreation programs.
Assistant City Manager Newton reviewed Councilor Sherwood's suggestions,
which included asking whether people participate in school events. On
Question 19, "sidewalks" should be included. On Question 20, add something
about whether users should pay for services or improvements.
Councilor Wilson said he did not see anything regarding traffic congestion. He
said he has long wanted to measure people's attitudes concerning sprawl versus
density. For example, "To what extent would you be willing to accept more
density in your neighborhood to protect nearby farmland and open space?"
Councilor Sherwood pointed out that Port Moody did this and as a result built
an area to accommodate more density.
Assistant City Manager Newton asked Councilor Wilson if the traffic
congestion question should be flushed out a little more in terms of how people
feel about the time it takes to get through the City? Councilor Wilson said if
there is room for several questions, it would be great. Mayor Dirksen said he
was thinking there should be a category for transportation issues for which
congestion might be one area but it could also ask about adequacy of public
transit and its use.
Councilor Buchner suggested a question regarding adding more streets for
connectivity to reduce congestion on major streets.
City Manager Prosser said there will need to be a balance. A professional firm
will be hired to help us as the number of questions will be limited. Staff will
keep track of all these ideas for the consultant to consider.
Councilor Wilson noted the benefit of tracking of changes over time on
concern for certain areas.
Mayor Dirksen suggested a question regarding whether the respondents
employment is within the City of Tigard and asked in such a way so that if a
person works a secondary job in Tigard that this information is captured if
we want to know this.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 5
There was discussion about how questions need to be worded to assure
responses can be accurately interpreted. Councilor Wilson said the real
tradeoffs need to be explained so the respondent can make a decision; for
example, everyone says we want to save farmland, but how will this affect
them with regard to densities.
Assistant City Manager Newton said the survey will be conducted the end of
October or the first part of November.
Councilor Woodruff suggested the survey be designed to take no longer than
five minutes. Councilor Wilson said we need to be ruthless about weeding
out things that we already know the answers to or those areas where we can
obtain data elsewhere. Mayor Dirksen referred to the questions on the
Balloon Festival and suggested questions be more open ended regarding
whether residents think the Festival is a good thing for the community.
Councilor Buchner will assist Assistant City Manager Newton and
Community Development Director Coffee with the selection of the
consultant and with work on the questionnaire.
➢ (Track 4) Update on the 74`h Avenue/Bonita Medians
City Manager Prosser advised that he and Community Development Director
Coffee met with representatives from TriMet, Oregon Department of
Transportation, and business owners.
They reviewed medians versus lights and TriMet shared the results of their
investigation on lights. ODOT's strong preference is for a median because of
safety concerns, but they would accept a light. The cost of a light was discussed
and TriMet estimated it would be $500,000, and this is not in their project
budget. TriMet indicated a willingness to pay about a third of the cost. If
Tigard contributes then the funds would come from the Community
Investment Program, which would mean that some projects on the schedule
would not be done. The business community will be asked if it would be
willing to contribute a portion. Mr. Stan Prosser was present representing the
business owners. Another meeting will be scheduled to continue the
discussion.
There will be 16 more trains during rush hour and there is concern about
keeping people off the tracks when trains are coming. In addition, there are
issues with school buses stopping to pick up/leave children, which also impacts
the traffic movement.
(Councilor Buchner noted issues with school bus pick up/delivery of
handicapped children on McDonald Street during the rush hour when both
travel lanes' traffic is stopped for five more minutes. This is something that
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 6
needs to be addressed; perhaps, finding a place where the bus can pull off the
street.)
City Manager Prosser noted that the issues with traffic medians are not related
only to businesses on 74"; there are some businesses on Bonita, both sides of
74`h, and in the area. If there is a Local Improvement District formed, then
there was interest in reviewing whether additional business should participate in
the LID. Mr. Stan Prosser noted the $500,000 for the light includes the
change-over in the software no matter what happens in regard to the traffic
lights. The final number to be shared will not be $500,000. The impact on
business owners with no left turn on Bonita will result in a decrease of property
values and businesses will not be able to stay there. This will impact the City in
terms of revenue as well. Mayor Dirksen said that ODOT has been asked to
provide the difference in cost for the traffic light, not just the overall cost.
City Manager Prosser said that we are in a time crunch. TriMet needs to know
the commitments for payment of the solution; the LID might not be formed.
In response to a question from Councilor Buchner, Mr. Stan Prosser said other
businesses who might be asked to participate have not yet been contacted. He
said no decisions have yet been made and they wanted to determine how to
approach the businesses should the LID be selected.
Councilor Buchner said she wanted to make sure these businesses are kept in
the loop as much as possible so they are not caught completely unaware. It was
noted that there will be informational meetings if an LID approach is to be
considered. ODOT will likely not be able to help much with funding as they
have $2 million per year for railroad crossings throughout the state.
• EIZECUTTVE SESSION: (Held at the end of the business meeting.)
• ADMINISTRATIVE ITEMS - City Manager Prosser reviewed the following:
o Noted that a TriMet Transit Routes Map was distributed to the City Council for
Agenda Item No. 6 - Tigard-TriMet Annual Progress Report, 2007
o Referred to a draft joint Meeting Council Agenda for September 18, 2007 that was
distributed to the City Council (Cities of Tigard, Tualatin, Durham and King City
Councils Plus Tigard-Tualatin School Board). City Manager Prosser reviewed draft
agenda and asked that City Council members give him comments.
o (Track 5) Update: Lake Oswego Water Partnership - City Manager Prosser advised
that he has been working since July trying to get the subcommittee meeting
scheduled. It appears that it will not likely be scheduled until sometime in October.
City Manager Prosser noted some concerns about the progress on this option and
said he hoped he would hear more about scheduling this meeting tomorrow. There
was discussion about deadlines coming up for Tigard, with regard to decisions that
need to be made.
In response to a question from Councilor Buchner, City Manager Prosser advised
that he understands that Tualatin Valley Water District is waiting to hear about
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 7
what can be done to utilize Hagg Lake, which should be known at the end of the
year. The utilization of Hagg Lake is also one of big determinants for the City of
Tigard.
Councilor Wilson asked what the impact would be with regard to dissolving our
relationship with Tigard Water District as he has heard they are talking to Tualatin
Valley Water District. City Manager Prosser said he understands TWD is talking to
the Chair of TVWD; he does not know if the staff has been approached. Mayor
Dirksen said he understands that TWD is talking to TVWD for administrative
services (staffing). In response to Councilor Wilson, City Attorney Ramis advised
that if the City were to withdraw from the agreement, there is a long notice
requirement. The issue of administrative support is different from the agreement,
whereby there is some question with regard to how much assistance should come
from the City of Tigard for this support. City Manager Prosser commented that the
Tigard Intergovernmental Water Agreement is not just with the Tigard Water
District; it also is with King City and the City of Durham. City Manager Prosser
said at this time there is "nothing on the radar" with regard to the IGA.
Study Session recessed at 7:06 p.m. (There was a reception of cake and beverages to
celebrate the City of Tigard's 46`h birthday.)
1. BUSINESS MEETING
1.1 Mayor Dirksen called the City Council & Local Contract Review Board meeting
to order at 7:33 p.m.
1.2 Roll Call
Name Present Absent
Mayor Dirksen ✓
Councilor President Sherwood ✓
Councilor Buehner ✓
Councilor Wilson ✓
Councilor Woodruff ✓
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports: None
1.5 Call to Council and Staff for Non-Agenda Items: None
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 8
2. PROCLAMATIONS: CONSTITUTION WEEK
Mayor Dirksen proclaimed September 17-23 as Constitution Week.
3. CITIZEN COMMUNICATION
• Tigard High School Student Envoy Megan Foltz presented her report to the
City Council. A copy of the report is on file in the City Recorder's office and
includes information on activities regarding academics, athletics, arts, and
activities.
• Follow-up to Previous Citizen Communication: None
4. CONSENT AGENDA: Mayor Dirksen reviewed the items on the Consent Agenda:
4.1 Approve Council Minutes for July 17 and 24, 2007
4.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
4.3 Support the Downtown Design Regulation Project and an Application for
Smart Development Code Assistance from the Oregon Transportation and
Growth Management Program - Resolution No. 07-59
A RESOLUTION TO SUPPORT THE DOWNTOWN DESIGN
REGULATION PROJECT, AND AN APPLICATION FOR SMART
DEVELOPMENT CODE ASSISTANCE FROM THE OREGON
TRANSPORTATION AND GROWTH MANAGEMENT PROGRAM
4.4 Approve a Merit Pay Adjustment for the City Manager
4.5 Local Contract Review Board:
a. Award the Contract for Hearings Officer Services to Joe Turner, Esq.,
AICP and Authorize the City Manager to Complete All Necessary Steps to
Execute the Contract
Motion by Councilor Sherwood, seconded by Councilor Woodruff., to approve the
Consent Agenda.
The motion was approved by a unanimous vote of Council present.
Mayor Dirksen Yes
Councilor Buehner Yes
Councilor Wilson Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 9
5. TIGARD'S 4611-1 BIRTHDAY REMARKS
Mayor Dirksen reviewed a PowerPoint presentation highlighting Tigard's 46-year
history. Today is Tigard's "birthday; the City was incorporated on September 11, 1961.
A copy of the presentation is on file in the City Recorder's office and includes
information about the changes that have occurred since 1961 in the following areas:
Population, Number of Businesses, Median, Acres of Parks/Open Spaces/Greenways,
Land in Acres, Sworn Police Officers, and Median Income
6. TIGARD-TRIMET ANNUAL PROGRESS REPORT, 2007
Associate Planner Roberts introduced this agenda item. TriMet General Manager Fred
Hanson presented information about the progress achieved during 2007 under the
Tigard-TriMet Memorandum of Understanding for improving local transit access and
service. Also present to respond to questions was TriMet staff member, Tom Mills.
Mr. Hansen said he thinks that everyone is pleased with the progress being made on the
commuter rail project, which has been the top priority for the transit investment plan
for improvements in this area. Construction began in October 2006 with service
anticipated to begin in about one year. Mr. Hansen described the activities of the last
year on the commuter rail project.
Mr. Hansen reported on work with Oregon Department of Transportation (ODOT)
and City of Tigard to find a safe and business-friendly solution to the crossing on SW
74`h and Bonita. TriMet has offered to be a partial fonder of the solution.
Overall the commuter rail project is moving along very well.
Mr. Hansen reported on bus service. In 2005, 17 bus service options throughout this
area were analyzed and a number of improvements were put forward. One of the most
important has yet to be put in place is the frequent service of Line 76, which runs
between Beaverton, Tigard, and Tualatin. Frequent service means that service will
come at least every 15 minutes everyday. When frequent service is provided on bus
lines, they generally see triple-digit increases on ridership. Frequent service for Line 76
is TriMet's next identified line to be improved to this high quality, frequent service as
soon as resources are available. It would become the 17`h frequent service line in the
TriMet system.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 10
Mr. Hansen reviewed other connection improvements including Line 38. The
improvements to Line 38 could potentially impact service to 72"' Avenue; however,
TriMet is looking for ways to avoid taking away service from 72"d.
Mr. Hansen advised that service to the Barrows Road area is still under consideration.
The same issues exist for increasing service to this area because if a reallocation takes
place from one line to another, it will take away about 43 trips per weekday for Line 92.
Mr. Hansen stressed that one of the challenges that TriMet has is that is has worked to
provide service to the elderly and disabled through its LIFT program but this service is
expensive; in fact, in runs at about 11 times the individual per trip per cost when
compared to the regular bus-route alignment. This service is incredibly important for
people who have no choice for transportation but for that door-to-door lift service. In
terms of the cost and the demographics trend, this will be a growing segment for
service - and it will be expensive, which places pressure on TriMet's abilities to do
some of the other expansions. TriMet would like to work with the City to assure that
elderly and disabled housing be located and easily accessible to the fixed-route system,
which can give this population more freedom.
Mr. Hansen reviewed bus stop improvements for the shelter on Pacific Highway and
Royal Villa Drive (400 weekday boardings at this stop). Other improvements occurred
on Pacific Highway and Royalty Parkway. Under review is the potential for a bus
shelter at Pacific Highway and 64`'' Avenue.
Mr. Hansen said that planning for the Barbur/99W high-capacity transit in the regional
transportation plan revealed that bus-rapid transit was the identified selection. He said
the Barbur Corridor/99W area should be considered for light rail rather than just bus-
rapid transit.
Council comments and questions followed.
Councilor Wilson distributed copies of information comparing the City of Tigard to the
whole TriMet system area. A copy of this information is on file in the City Recorder's
office. He pointed out the route density in east Portland versus Tigard noting that in the
past it had been said that Washington County does not have the density to support
transit. In the last 20 years, there have been huge changes in Washington County. On
Page 2 of Councilor Wilson's handout, he referred to some population data:
Washington County is now past the half-million mark in population and is almost on
pax with the City of Portland at 562,000 population. In Washington County, 93 percent
of the population is urban. The City of Tigard has a population of 46,000, up from
1000 when we were incorporated 46 years ago. People might not realize that Tigard's
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 11
population density now exceeds the City of Portland's population density as a whole.
The whole equation upon which the original system was based needs to reflect the
changes; Councilor Wilson said he does not feel adjustments have been made in terms
of route equity.
Councilor Wilson reviewed additional information he distributed comparing population
densities in certain areas of Portland to areas in the City of Tigard. He said he thinks
substantial equity issues have developed over the years. He acknowledged the difficulty
of transferring service from one area to another.
Mr. Hansen responded that he is committed to providing service throughout the whole
region. With the changing region and a million more people expected over the next 20-
25 years, said we must provide quality transit service to all of our region, not just the
central city of Portland. Having said that, he noted there are some distinct differences.
For example there is a grid system in the neighborhoods in southeast and northeast
Portland, which allows for a much more confined way of being able to ride that transit
service. This also provides for opportunities to use arterials within walking distance. In
addition, there are substantial amounts of lighted crosswalk intersections providing
safety. Mr. Hansen they have learned that an area that is very friendly for pedestrians is
also an area that works well for transit. TriMet wants to focus, as a partner, on
sidewalks and safe crossings.
Mr. Hansen said that as we look at the service investments TriMet has made over the
last number of years, the majority of those investments have been outside of the City of
Portland: Westside Light Rail, Commuter Rail, and portions of the Green Line in
Clackamas County. He referred to the bus lines that Councilor Wilson's suggested be
"looked at harder" and advised that TriMet has been reviewing some of these low-
performing lines and working with the community to find out how they could make the
line perform better.
Councilor Buehner said that Murray Boulevard is in the process of being extended to
Barrows Road. More than 500 homes have been built in the area and a grid has been
created. More development is planned. She asked Mr. Hansen about whether there are
plans to review Line 92 to provide service. Mr. Mills responded that just today he
received information about extensions of streets in the area; Associate Planner Roberts
advised of some of the development taking place. Mr. Mills said review is needed to
determine whether it is fair to take away service from one area to another - it's a
balance for TriMet. He said the review of this line has not been a priority until this
meeting, because the extension was not built. The transit investment plan lists this as
an area that TriMet intends to look at.
Councilor Buehner said she used to be on the Planning Commission and she raised this
issue four years ago. Mr. Mills said they were aware of the development, but the
extension was not completed. With the extension, TriMet can consider the re-route.
TriMet does not have the funds to create new service. To provide service, a
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 12
reallocation of the existing loop on Line 92 could be done. Now that the extension is
done, TriMet can evaluate the area and the service provided.
Councilor Buehner advised that Tigard has poor service in the west and northwestern
part of Tigard.
Councilor Buehner reiterated the need to look at reallocating service to the new areas
being densely built near Line 92. Mr. Hansen suggested that he and Councilor Buehner
do a site visit of the area.
Associate Planner Roberts clarified that the newly opened Horizon/Teal connection
between Barrows and Scholls is not the same as the Walnut Extension.
Councilor Woodruff asked if TriMet ever does a "zero-sure process" to review
allocation of resource. Once a commitment is made to an area, are they entitled to that
bus route forever regardless of how it "stacks up" with other parts of the region? Mr.
Hansen said TriMet goes through a process similar to a zero-based process; routes are
evaluated by boarding rides per vehicle hour. If it is below about 15 or 16 boarding
rides per vehicle hour, it is considered to be a low-performing line and a candidate for
reevaluation including considering how to make the line more successful. Since 2000,
more than 4000 hours of service has been reallocated or $7 million of cost.
Councilor Sherwood asked how much of the bus service is subsidized by TriMet taxes?
Mr. Hansen advised that the "fare box recovery rate" is at about 22 percent, and this is
about the national average. Councilor Sherwood advised she works for groups from
low-income housing who cannot access bus service and she noted her hope for service
along Bonita Road and Hall Boulevard. She noted some low-income individuals cannot
afford bus tickets. Mr. Hansen said TriMet works hard to provide new opportunities.
For example, monthly passes have been too great of an outlay for some to purchase.
TriMet then offered half-month passes and are also now offering a seven-day pass. Mr.
Hansen said that 72 percent of TriMet riders are "choice riders"; they have access to a
vehicle. He added that does not intend, however, to minimize the importance of the
service for people who have no choice but to ride the bus.
Mayor Dirksen referred to information the City Council received contained in an
August 23, 2007, memo from the City's financial department to follow up on a City
Council request to try to calculate what Tigard citizens pay in TriMet taxes. (A copy of
the memo is on file in the City Recorder's office.) Contribution into the financial
system is another issue. Mayor Dirksen noted the need for city officials and Tri Aet
officials to determine if Tigard citizens are receiving the service they are paying for.
This is a consideration for City of Tigard on a number of issues and processes regarding
the amount citizens pay for services and the amount received and whether we are
getting fair treatment. Mayor Dirksen asked Mr. Hansen if he would review the
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 13
memorandum and apply it when considering where allocations should be and where
service should be provided in a fair way.
Mr. Hansen responded that TriMet will evaluate the information. They always look at
issues of regional equity. Some government services are utilized in certain areas by
certain individuals, citing the example of fire, police and the school system. He
acknowledged equity issues need to be reviewed and it is important that the TriMet
system not become a "Portland-centric" service; it must be a service that connects the
whole region.
Councilor Wilson commented on the changes and that now it is fairly balanced with
regard to taxes being paid by the City of Portland and Washington County. These
issues "are boiling." Councilor Wilson said that, "Either we are wrong and we need to
be convinced of that or maybe there are serious equity issues that eventually will have to
be dealt with."
Mr. Hansen agreed the equity issues need to be dealt with. He stressed there are
differences among the areas in the regions and how they are served. He noted some of
the services to areas of Portland do directly benefit Washington County and the Tigard
area. For example, environmental benefits derived because automobiles are no longer
on the road.
Councilor Hosticka asked for this item to be postponed. It is tentatively scheduled for the
Council Business meeting of September 25, 2007.
7 M TRO'S "NEW LOOK AT D L'G!0I A T !`LS( iGHS"
8. ANNUAL POLICE REPORT
Police Chief Dickinson presented the information for this agenda item. A copy of the
PowerPoint presentation is on file in the City Recorder's office.
Areas reviewed included the following
• Statistical Reporting
• Workload analysis - Patrol
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 14
• Part 1 Crimes Chart
• City of Tigard Total Part I Crimes
• City of Tigard - Violent crimes.
• Commitment of the Department to maintain our standing as among the 100 best
communities for youth and as the 61" safest city in America.
• Councilor Buehner noted one other program: The Citizen Police Academy.
• Positive Headlines
• Part II Crime Statistics.
In response to a question from Councilor Buehner, Police Chief Dickinson explained how
activity at Washington County can be addressed when the Commercial Crimes unit is
activated.
• Chart - City of Tigard Total Part II Crimes
• Audit Results
• Audit Assessment & Recommendations
- Retaining employees; Tigard's turnover rate is below the national average.
• Property Evidence Function
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 15
• Current Property/Evidence Facilities.
• Mutual Aid Responses
Data reviewed.
• Strategic Plan
• Department Highlights
Graffiti
GREAT and DARE
Peer Court
SRO
High rating from community
CRIME spotter
TriMet
Truancy Ordinance
Jaywalking Ordinance
Increased use of Non-Lethal Weapons
Dramatic Decrease in Meth Labs
• Chart - Meth Lab Seizures
• Less lethal alternatives.
Looking for other alternatives to taser - i.e., a projectile taser.
• Pepperball
• Future goals
• Additional Future Goals and Challenges
• Recruitment Process Reviewed
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 16
• Chart - showing hiring process
• Patrol Officer Staffing by Hour
• Workload Analysis by Day of Week and Hour
• Overlap of Two Charts Above
• Conclusion and the City Council notes of appreciation for the police program in Tigard.
conclusion
Break
(FTR System was not activated; no audio at this time)
9. PORT MOODY TRIP DEBRIEFING
Senior Planner Nachbar presented the staff report; a copy of the PowerPoint
presentation is on file in the City Recorder's office.
Highlights of the presentation:
• Trip was to work on establishing a common vision.
• Models of a project at Port Moody - new towers.
• More models - of new projects being proposed at Port Moody.
• Views of downtown Port Moody
• Views of streetscape - Port Moody
• Additional Streetscapes - Port Moody
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 17
(FTR system activated, audio resumes)
• Caveats to comparison of the Port Moody experience to the City of Tigard; in Canada,
development is more a privilege than a right.
What will be needed for success:
• Political support.
• Commitment
• Building trusting relationships with the development community.
• Willingness to work together on all levels.
Discussion:
Marland Henderson commented on the challenges successfully overcome by Port Moody. He
said he applauded them for starting with a clean slate and asking people what they wanted and
then found the support. He also commented on how parking was provided at Port Moody.
Lisa Olson, as a member of the community thanked the City for the opportunity to go on the
trip. She noted the highlights for her included the extensive community involvement, the role
the city staff played in providing information, providing a forum, and getting the community
involved. She noted the original Tigard Downtown Task Force was run similarly to the Port
Moody model. She suggested that we look at what worked for Port Moody and that we apply
those principles.
Another Port Moody trip participant referred to a vision document prepared by Port Moody.
She also commented on the work by developers.
Councilor Sherwood explained why she felt motivated to plan a second trip to Port Moody for
others to see what she had on her initial visit. She referred to Tigard's public process and, yet,
people were not all on the same page. She said she was disappointed that more people did not
go. She realized that not everything done in Port Moody could be replicated in Tigard; Port
Moody is an example of what an "urban village" could look like.
Councilor Buehner commented that the relationship between the City and developers for Port
Moody impressed her. This is something Tigard will have the opportunity to do.
Councilor Wilson followed up on Councilor Sherwood's comments regarding why this trip
was important. Port Moody represented something different and was unlike any place they had
seen before. It had a different feel; while densely developed, there was an absence of noise and
traffic congestion. He referred to livability for those who lived in the area and the availability of
parking, both on-street and underground.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 18
Councilor Woodruff noted he appreciated everyone's willingness to go on this trip. He noted
that he felt like Port Moody provided open space; however, he was less enamored with the tall
buildings.
Mayor Dirksen advised that he thought the trip was worthwhile. While not exactly comparable
to Tigard he noted this trip gave everyone who attended a common frame of reference.
Long Range Planning Manager Bunch remarked, from a staff perspective, on the Port Moody
trip. He commented on a shared vision, looking at the whole community, the value of
leadership from the City Council and from citizens, and for staff to know if they take a risk,
they will be backed up. He referred to the Comprehensive Plan process and the September 25
workshop. The vision that is created through the Comprehensive Plan Process along with the
tone set by the City Council makes a big difference regarding how projects are implemented.
Long Range Planning Manager Bunch noted that Port Moody also has a regional government
and they have some of the same problems with infrastructure funding for transportation.
Long Range Planning Manager Bunch referred to economics. Developers report that the
return on the square foot is very important to them in Vancouver. It is a desirable place to live;
the economics have made them want to locate in this community in Vancouver, which is why
they are spending $1.2 billion in Port Moody on one project. They said they want to be there
because of the quality of life. Creating a quality of life does create a better market to attract
those developers.
City Manager Prosser noted he was pleased to get the opportunity to go on the Port Moody
trip. He noted two main points:
1. Parking is crucial as we look at our downtown; we need to build a downtown for
people, not for cars. If we have surface parking lots, AT be a "great used car lot, but it
won't be a place for people." In the short-term, we might have to settle for surface
parking lots, but we have always got to keep in mind that we are going to have to deal
with the parking issue, whether it is underground or structure parking with an emphasis
on the people and streetscape to make it an inviting place.
2. Port Moody is an entire community. He referred to a photograph of Port Moody,
which showed an "incredible amount of open space." He referred to the variety to
housing types and the different kinds of urban experiences available.
City Manager Prosser referred to the emphasis by Port Moody to create a community vision
and the challenge to build a base for a 20-year project.
Marland Henderson said this was a new beginning and he shared a newspaper article from
Vancouver, BC regarding the Port Moody trip by Tigard representatives; a copy of this article is
on file in the City Recorder's office.
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 19
Lisa Olson advised she will be at the League of Oregon Cities conference and she is putting
together a tour of downtown Bend.
Senior Planner Nachbar read comments about the Port Moody trip submitted by Carl Switzer.
Councilor Buehner commented on the high-rise towers in Port Moody and how they did not
overwhelm. High rise might be feasible at some point "down the road" for City of Tigard.
10. COUNCIL LIAISON REPORTS
Councilor Sherwood advised she attended a City and County official training on emergency
services procedures. She was a little disappointed in the attendance. She urged training for the
City Council and will follow up with some questions to staff.
Mayor Dirksen updated the Council on his activities with the Washington County
Coordinating Committee for transportation recommendations for the County and how Traffic
Impact Fee dollars can be used. WCCC approved the use of TIF funds by the City of Tigard
for the median on McDonald Street. The Committee discussed the Regional Transportation
Plan (RTP). The staff members of the different jurisdictions have been working on the RTP
and the WCCC saw the RTP in its final form - it was voted on and approved to move forward.
Mayor Dirksen said "Tigard came out of it not looking too bad...all the stuff that's in it comes
right out of our Transportation System Plan that we already had in place." The Mayor has
asked that this information be placed in the City Council packets so the Councilors can review
it. He asked Council to keep in mind that the WCCC has already voted on the RTP and it is
being passed on to Metro. About $226 million in projects were identified for Tigard for the
next 15-20 years.
Mayor Dirksen advised that the WCCC also discussed the future of MSTIP and are
considering going for a fourth MSTIP bond in November 2008. There is a concern among the
members of WCCC, that if the County takes this action and then the State also decides to take
action on transportation, Washington County will again get short-changed. There was a
comment made at a recent Westside Economic Forum by Senator Deckert that he has heard
comments in Salem to the effect that Washington County will take care of themselves and that
they would concentrate on the rest of the state. Mayor Dirksen said we need to combat that
attitude. One out of every $6 that Salem has for the budget comes from Washington County
and we need to see some return. Mayor Dirksen said he has also heard that it is unlikely that
there will be the political will in Salem to address transportation in the next legislative session.
He urged the Council to continue to "hold our legislators' feet to the fire" when we speak with
them about making transportation a priority.
• EXECUTIVE SESSOIN: City Manager Prosser announced that the Tigard City Council
will go into Executive Session to discuss pending litigation with legal counsel under ORS
192.660 (2)(h). Representatives of the news media are allowed to attend Executive
Sessions, as provided by ORS 192.660(4), but must not disclose any information
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 20
discussed. No Executive Session may be held for the purpose of taking any final action
or making any final decision. Executive Sessions are closed to the public.
• ADJOURNMENT: 10:37 p.m.
Catherine Wheatley, City Recorder
Attest:
Ma , ity of Tigard
Date:- 2
1:\ADM\Cathy\CCM\2007\070911 final.doc
Tigard City Council and Local Contract Review Board
Meeting Minutes - September 11, 2007 Page 21
Agenda Item No. s ~Dr1
Meeting of 0 , t ► , p-7
MEMORANDUM
TO: Honorable Mayor and City Council
FROM: Liz Newton, Assistant City Manager l~
RE: Community Attitudes Survey
DATE: August 31, 2007
As you know, the 2007-08 adopted budget includes $25,000 to conduct a statisticallyvalid
Community Attitudes Survey. When the survey focusing on the Comprehensive Plan was
conducted in 2006, Council decided the information gained from conducting a survey every
other year could provide important information on citizen's attitudes about Tigard as a place
to live.
It's important to note that the Community Attitudes Survey is not a customer satisfaction
survey on specific service delivery interactions, but rather it is designed to gauge
respondent's views on what constitutes a Complete Community. Generally, the same
questions will be asked in each survey. There will be opportunities on each survey to ask a
couple of questions on current issues.
A draft of the survey question topics for the upcoming survey is attached. For purposes of
discussion with the Council and consultant, the survey question topics are organized around
the pillars of a Complete Community that the City Manager introduced to City Council on
August 28, 2007. Once a survey consultant is selected, the final questions and survey
instrument will be developed.
At the September 11 City Council Study Session staff is interested in Council member's
suggestions for topics that should be included in the survey. In addition, Tom Coffee and I
will work through the RFQ and selection process and drafting the questions with the
consultant. City Council may choose to appoint a member to work with Tom and me.
Staff hopes to schedule a discussion with Council, the consultant and staff at the September
25, 2007 Study Session.
iAadm\E\memos\mayvtcouncil community attitudes sutvey070831.doc8/31/07
2007 Tigard Community Attitudes Survey
DRAFT # 3
Overall
1. How satisfied are you with Tigard as a place to live?
a. Very Satisfied
b. Somewhat Satisfied
c. Somewhat Unsatisfied
d. Very Unsatisfied
2. What are the most important (elements/characteristics/qualities?) of a
(complete/livable/healthy/viable?) community?
a. Safe
b. Economic vitality
c. Informed, involved citizens
d. Leisure & cultural amenities
e. Community identity, sense of place
f. Neighborhood character
g. Well maintained infrastructure
h. Environmental Focus
Safety
3. How safe do you feel?
a. Walking alone in business areas after dark? Very Safe, Reasonably Safe, Somewhat
Safe, Very Unsafe, Don't Know
b. Walking alone in business areas during the day? Very Safe, Reasonably Safe,
Somewhat Safe, Very Unsafe, Don't Know
c. Walking alone in your neighborhood after dark? Very Safe, Reasonably Safe,
Somewhat Safe, Very Unsafe, Don't Know
d. Walking alone in your neighborhood during the day? Very Safe, Reasonably Safe,
Somewhat Safe, Very Unsafe, Don't Know
Economic Vitality
4. Do you stay in Tigard to access the following services?
a. Shopping
b. Restaurants
c. Medical/dental
d. Entertainment
5. Is your employment (part time or full time in the home or outside the home) in the city of
Tigard?
6. What amenities would you like to see offered in Tigard's downtown?
a. Farmers' market
b. Outdoor concerts/events
c. Performing arts center
2007 Tigard Community Attitudes Survey DRAFT # 3 1
E duc ation/ Participation/ Involvement
7. How do you get information about the city?
a. Tigard Times i. TV News
b. Noticias en Espanol J. Cityscape Newsletter
c. Oregonian k. Through Volunteer Activities
d. El Hispanic 1. Community Connector
e. County Newsletters m. Church
f. Word-of-mouth/Neighbors n. School
g. Internet/web o. Other
h. Public Access TV
8. Do you participate in any of the following:
a. Attend City Council meetings
b. Volunteer for city events or activities
c. Attend public meetings/open houses on items of interest
d.. Neighborhood Watch
e. National Night Out
f. Senior Center
g. Attend Community Events
h. CERT Training
Leisure/ Cultural Amenities
9. Are your interests for leisure/cultural activities met in the City of Tigard?
10. If no, what activities/programs are of interest to you?
11. Have you or a member of your household done any of the following in the past year:
a. Visited City Library
b. Visited City Parks
c. Attended Broadway Rose productions
d. Participated in organized youth sports
e. Attended 4th of July celebration
f. Attended the Balloon Festival
g. Attended the Family Fest
h. Participated in adult sports leagues
12. What recreation program(s)/activity(ies) would you like to see provided that are not
currently available in the city?
13. Would you be willing to pay more taxes to fund recreation programs/ activities?
14. If yes, how much per year? (list $ choices)
15. Would you be willing to pay more taxes to purchase more parks and open space?
16. If yes, how much? (list $ choices)
Community Identity
17. How do you define the City of Tigard's identity?
2007 Tigard Community Attitudes Survey DRAFT # 3 2
Environment
18. On a sale of (1 - 5?) how important are the following to you?
a. Tree protection
b. Preserving open spaces
c. Stream corridors
d. Planning for future development
19. How important are the following characteristics to the livabof Tigard's residential
neighborhoods, on a 10-point scale, where one means "not at all important" and ten means
Cc extremely important"?
1- Not at all important 10- Extremely important
Neighborhood parks within a 1/2 mile of home 1 2 3 4 5 6 7 8 9 10 99- DK
Variety of housing types (single-family, townhouses, 1 2 3 4 5 6 7 8 9 10 99- DK
apartments)
Pedestrian and bike paths 1 2 3 4 5 6 7 8 9 10 99- DK
The level of neighborhood traffic 1 2 3 4 5 6 7 8 9 10 99- DK
Compatibility between existing and new development 1 2 3 4 5 6 7 8 9 10 99- DK
Neighborhood commercial services within 5 minute walk 1 2 3 4 5 6 7 8 9 10 99- DK
from your house
Maintaining existing lot sizes within established 1 2 3 4 5 6 7 8 9 10 99- DK
neighborhoods
Protection of trees and natural resource areas 1 2 3 4 5 6 7 8 9 10 99- DK
Bus service 1 2 3 4 5 6 7 8 9 10 99- DK
Strengthening regulations to improve the appearance of the 1 2 3 4 5 6 7 8 9 10 99- DK
community,
20. As more people more the region, do you believe the City should Promote -1
promote growth, accommodate growth or attempt to limit
Accommodate L2
growth? Limit -3
Don't Know _4
Infrastructure
21. How satisfied are you with the following city services? (i.e. street maintenance, water, storm
maintenance, parks maintenance)
22. Question on paying for services (tax capacity)
23. As the City focuses on making a decision on a long term water source, which of the
following criteria most important to you? (Choose one)
a. Taste/Appearance
b. Cost on my bill
c. Source (Such as: Bull Run, Trask River, Clackamas or Willamette River (Wilsonville)
Neighborhoods
24. What do you think is the most effective way to resolve neighborhood issues?
a. Mediation/Dispute Resolution Process
b. Call City Hall
c. Contact affected parry directly
d. Contact City Council member
e. Council meeting - Citizen Communication
f. Contact Code Enforcement
g. Home Owners Association iAadm\1iz\2007 ugacd co=unirysu eydrafc 3 070831.dm8/31/07
'MO-7 T:.......7 (`,..,-..Y.....:r., A.-r:.-...70~ C.....,o., 71V d r'r 4 7 A
Safe Community
Economic Vitality
-n _
3
3
Neighborhood Vitality
rO
i~
3
CL Y
Educated, involved, Informed P
n _
A
A
O
C -
d - Y Culture & Leisure
Cr
0
~r
G) Sense of Place J Community
fD
.z
3
c~
Environmentally
Transportation & Utilities
Page 1 of 2
Cathy Wheatley - RE: Port Moody Trip Debriefing--Sept 11 Council Meeting
From: "Carl Switzer" <carlswitzer@hotmail.com> A-l ~Ch b~iA
To: <Phil@tigand-or.gov>, <tomc@tigard-or.us> Y
►l r
Date: 9/7/2007 12:40 AM
cl~
Subject: RE: Port Moody Trip Debriefing--Sept 11 Council Meeting
CC: <ralph@oregonseaside.com>
q. (,f. o- c~ C
M
Phil, here's my thoughts. I don't think I'll make it to the meeting so please share my~ ALI
comments with Council. Ralph, if you're going to attend I'd love it if you could read cu~;
some/all of my comments to Council. Thanks.
CS
From: "Phil Nachbar" <Philna tigard-or.gov>
To: <carlswitzer@hotmail.com>
Subject: RE.- Port Moody Trip Debriefing--Sept 11 Council Meeting
Date: 777u, 06 Sep 200710.•21:28 -0700
Carl,
You can send them to me, and I will bring them to the meeting. You may want to ask someone else to read your comments on your
behalf. Perhaps Ralph Hughes since he is also from the CCAC, or someone else.
Thanks.
Phil Nachbar
Downtown Redevelopment Manager
Community Development Department
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
503-718-2557
pbiLI@Ligard-or.gov
"Carl Switzer" <carlswitzer@hotmail.com> 9/6/2007 10:17 AM
I have a schedule conflict and can't be there Phil, but I would like to submit written comments. Do I give those to you?
From: "Phil Nachbar" <Phil@a tigard-or.gov>
To: <kf@andersonkrygier com>, <MHCon@aol. com>, <carlswitzer@a hotmail. com>, <ra1ph@11feswhati0s com>, <tkapdx@a msn. com>,
"Craig Prosser" <CRAIG@a tigard-orgov>,'Craig Dirksen" <CRAIGD@a tigard-orgov>,'Dick BewersdorfP' <DICKca- tigard-
l orgov>,'Gretchen Buehner" <Gretchen@atigard-orgov>,'Gus Duenas" <Gus@tigard-orgov>,'Nick Wilson" <Nick@atigard-
orgov>,'Phil Nachbar" <Phil@atigard-orgov>,'Ron Bunch" <Ron~Jatigard-orgov>,"Sean Farrelly" <Sean@tigard-or.gov>, "Sydney
Sherwood" <sydney@tigard-orgov>,'Tom Woodruff' <TOMWCatigard-orgov>, <Lisa@You-R-Smart.com>
CC: 'Tom Coffee" <Tomc@tigard-or.gov>
Subject: Port Moody Trip Debriefing--Sept 11 Council Meeting
Date: Wed, 05 Sep 200717.•07.•03 -0700
Trip Participants,
At our next City Council meeting, Tuesday, September 11th, there will a short powerpoint presentation and a discussion about the
trip to Port Moody. As a trip participant, you are invited to attend and provide your thoughts and impressions of the trip. The overall
goal is to unify our common vision for the Downtown. Each of your impressions is important to the whole, so please take the time to
file://C:\Documents and Settings\cathyTocal Settings\Temp\GW}0000l.HTM 10/15/2007
Page 2 of 2
come to the debreifing and say a few words. You may want to write out your ideas so we can collect them as a record of our trip.
This trip is one of many opportunities that will present itself for members of the community to participate in this process. Others
include the design process for Fanno Creek Park, the public plaza, redesign of Main Street, and Burnham Street. As we develop new
standards for development in the Downtown, having a common vision will help us create standards that more closely represent what
the community wants.
Please RSVP to me by Friday September 7th, and I hope to see you there.
Thank you.
Phil Nachbar
Downtown Redevelopment Manager
Community Development Department
City of Tigard
13125 SW Hall Blvd.
Tigard, OR 97223
503-718-2557
ph!I@Ligard-or.gov
Test your celebrit I . Play Red Carpet Reveal and earn Qreat prizes!
Discover sweet stuff waiting for you at the Messenger Cafe. Claim your treat today!
file://CADocuments and Settings\cathyTocal Settings\Temp\GW}00001.HTM 10/15/2007
My Thoughts and Impressions on the Port Moody Trip
By Carl Switzer
I am happy that the Mayor and City Council understand the monumental
crossroad Tigard is at and were willing to put resources into educating
themselves and key citizens on development strategies. I think this was a good
use of City resources. Nothing beats experiential learning.
The trip provided a rare and overdue opportunity for many of the individuals
from key groups involved in this process to talk about big ideas, dreams, and
strategies in an informal setting.
I think that while we wont be implementing the exact same devices Port Moody
has used, it allowed us to see the results of forethought, citizen involvement, and
good, forward-thinking planning. Tigard won't be Port Moody and so I didn't
have the expectation of copying their blueprint, but it did allow us to see what a
good, open, inclusive process can achieve.
Their many examples of mixed-use development is something that Tigard should
strive for. It created a vibrancy that is palpable and that's what I think we all
want in downtown Tigard: vibrancy.
They were proactive about land assembly and that is something Tigard should
be. Don't wait for opportunities - make opportunities.
They have branded themselves "The City of Arts" and are working diligently to
live up to that name. Tigard should also brand their downtown. Many people
have suggested "green" and "sustainability" as concepts and that should be
intertwined with all aspects of planning and implementing the downtown
revitalization. That should be the "brand for downtown. "The Green Heart of
Tigard". Plays nicely with the Fanno Creek Park project as well.
They understand the importance of civic life and public facilities in the core.
Absolutely essential to downtown Tigard flourishing and becoming the core of
the community are a recreation facility, a performing arts facility and a plaza.
Civic buildings should NOT be brick cubes but should have artistic merit and
make a statement that Tigard is special.
There were very few surface parking lots in downtown Port Moody. This is not
accidental design. Surface parking lots ruin the pedestrian-friendly orientation of
mixed used areas. Simultaneously, the automobile wasn't restricted from
accessing the core. The ideal is plenty of "hidden" parking which allows people to
drive to the downtown but once there can roam pedestrian-oriented shopping
opportunities without feeling like they were in the land of the car.
There was no big box development in the core.
There were parks and open space all over and throughout the downtown. This
greatly enhanced the climate of walking.
The buildings, excepting the towers, were all designed at human scale. It felt
dense but not immense.
The housing was all very attractive and not uniform. The environment was
visually appealing because not every townhouse and condominium project
looked the same.
Public art was everywhere - it's essential that Tigard's new downtown has a LOT
of public art.
They designed some streets to be able to be closed off for festivals and special
events. Tigard should do this. One or more streets should be designed to be able
to close off, and not rely on the plaza alone for event space.
Port Moody was conscious of how it connected to its neighbors. They are aware
of its commuting residents as well as people simply trying to get through their
community. Tigard should never lose sight of transit planning and bike and
pedestrian connections.
It's essential that Tigard leaders remember that this is a 50 year vision and not a
two year vision. All attempts should be made in the planning process to allow for
future modifications and plan with enough forethought to allow the downtown to
avoid becoming static and adapt as circumstances change.
Tigard shouldn't "cheap out" to get more in the short term. Do it right the first
time. I'd rather have one amazing facility than five chintzy ones. Spend the
money and write the policies to ensure timelessness, quality, and style.
Dream big. Let's not lose the thrill of imagining of what can be. Let's shoot for
special instead of average.
AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE: September 11, 2007
(Limited to 2 minutes or less, please)
The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve
your concerns through staff.
This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All
written and oral testimony becomes part of the public record. The names and addresses ofpersons who
attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a
public record.
NAME, ADDRESS & PHONE TOPIC STAFF
Please Print CONTACTED
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City '
State Zip
Phone No.
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
Name:
Also, please spell your name as it sounds, if it will
help the presiding officer pronounce:
Address
City
State Zip
Phone No.
i:tadmicathyk= sign upWtizen wmmunication.doc
CITIZEN COMMUNICATION
~ /1,0 7
Tigard High Leadership
9000 SW Durham Road - Tigard - Oregon- 97224
(503) 431-5518 - FAX (503) 431-5410 http://ths.ttsd.kl2.or.us/leadership/home.html
2007-2008 City Council Student Report: September 11, 2007
"Challenging the Student Envoy: Megan Foltz
Impossib/e"
I. Academics
Activities a. First full week for all students.
Director: b. Teachers and counselors are getting used to the new
Judy Edti
computer systems.
President: II. Athletics
Megan Foltz a. Football defeated Lincoln, who was previously ranked
Vice President: second in state, last Friday.
Amanda b. Girls soccer won their first game and girls cross country
Saideepane placed third at the Hillsboro invitational last week.
III. Arts
Activities: a. Guitar, Orchestra, and Choir are preparing for fall
Alexa Kanbergs
performances.
Secretary: b. Band
Heather Lloyd Q Played at PGE Park for the first football game.
ii.) Next performance: Friday, September 21st at the
Treasurer:
Michelle Chesney home football game against Jesuit.
IV. Activities
Human Relations: a. Welcome Back Deco Day-Tuesday, September 4"'
Bre Burnett Q Theme: Back in Black
Assemblies: b. Welcome Back Assembly-Friday, September 7"'.
Kaitiyn Lange c. LINK KREW
Q Great first day with Freshmen.
Spirit: ii.) Keith Hawkins came back to speak to the
Libby Brallier Freshmen again.
Publicity: d. Cultural Meet-N'-Eat
Lizzie Parker Q Friday, September 21st.
ii.) Chance to meet students from different
Tech Coordinator: backgrounds.
Zane Rogers iii.) We will be hosting a school from Japan that day.
Executive Council
Delegate:
Yoli De la Cruz
MEMORANDUM
TO: Honorable Mayor & City Council Agenda Item No.
For Agenda of September 11, 2007
FROM: Cathy Whea ey, City Recorder
RE: Three-Month Council Meeting Calendar
DATE: September 4, 2007
Regularly scheduled Council meetings are marked with an asterisk
September
11* Tuesday Council Business Meeting- 6:30 pm, Town Hall
18 Tuesday Special Meeting with Tigard-Tualatin School District - 6:30 pm, Town Hall
25* Tuesday Council Business Meeting - 6:30 pm, Town Hall
October
9* Tuesday Council Business Meeting - 6:30 pm, Town Hall
16* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall
23* Tuesday Council Business Meeting - 6:30 pm, Town Hall
30 Tuesday Fifth Tuesday Council Meeting - Tigard Water Building, 7-9 p.m.
November
6 Tuesday Council Business Meeting - 6:30 pm, Town Hall (The business meeting was moved
to the first Tuesday of November to accommodate Council attendance at the
National League of Cities Conference the following week.)
20* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall
27* Tuesday Council Business Meeting - 6:30 pm, Town Hall
i:tadmkily counci113-month calendar for 08-14-07 cc mt0.doc
Agenda Item No. a-
Tigard City Council Tentative Agenda 2007 Meeting of
Meeting Date: September 11, 2007 Meeting Date: September 18, 2007 Meeting Date: September 25, 2007
Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: August 28, 2007 Materials Due @ 5: September 4, 2007 Materials Due @ 5: September 11, 2007
Study Session Workshop Agenda Study Session
Updates of 8/21 Workshop Meeting-Liz. - 10 min. Special Joint Meeting - TTSD & Cities of Comm. Survey Update - Liz - 45 mins. Need RTS
Update on Citywide Survey - Liz N. - 10 min. Tigard and Tualatin. Invitation to attend:
74th Avenue/Bonita Medians -CD - Need RTS King City & Durham
Tour of Police Holding Fac. - Chief - 10 min.
Consent Agenda NO OTHER ITEMS WILL BE SCHEDULED
Approve Res. To Support Application for Trans. & Consent Agenda
Growth Mgmt. Smart Development Code LCRB - Award Const. Contract for 550' Zone
Assistance - Sean F./Ron B. - RES Reservoir No. 2 & Price Park - Dennis K.
LCRB - Award Contract for Hearings Officer-Joe B.
Business Meeting
THS Student Envoy - 10 min. Business Meeting
Tigard's 46th Birthday Remarks - Mayor Dirksen - Proclamation: Tigard Chamber Week - Oct. 1-5 -
10 min. Joanne - 5 min.
Proclamation - Constitution Week -Joanne B.-5 min. Chamber of Commerce Rep. - 10 min.
Annual Joint Meeting with Tri-Met - Fred Hansen Comprehensive Plan Update - Darren W. - 45 min.
- Duane 20 min
Update on Metro's "New Look at Regional Choices"
- Metro Councilor Hosticka - 15 min.
Annual Police Dept. Update - Bill D. - 30 min.- SI
Port Moody Debriefing - Phil N.. PPT - 45 min.
Time Avail: 135 min. - Time Scheduled: 135 min. Time Avail: 200 min. - Time Scheduled:0 min. Time Avail: 135 min. - Time Scheduled: 60 min.
Time Left: 0 min. Time Left: 170 min. Time Left: 75 min.
9/4/2007 1
Tigard City Council Tentative Agenda 2007
Meeting Date: October 9, 2007 Meeting Date: October 16, 2007 Meeting Date: October 23, 2007
Meeting Typerrime: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m.
Location: City Hall Location: City Hall Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: September 25, 2007 Materials Due @ 5: October 2, 2007 Materials Due @ 5: October 9, 2007
Study Session Workshop Agenda Study Session
Joint Meeting with Senior Center Board - Loreen -
30 min. - SI
Joint Meeting with the Budget Committee - Bob -
30 min. - SI
Enhanced Citizen Participation Update - Liz -
Consent Agenda 30 min. - SI Consent Agenda
LCRB- Senior Center Remodel Contract - Dennis Legislative Agenda - Liz N. - 30 min.
Comprehensive Plan Update - Darren W. - 30 min.
Business Meeting Business Meeting
THS Student Envoy - 10 min. Tualatin Resource Center Annual Update. -
QJPH - Highland Hills Subdivision Annexation - -Cathy W. - 10 min. SI
Emily E. - 45 min.- ORD Chamber of Commerce Rep. - 10 min.
Review Downtown Fanno Creek Park Design
Alternatives & Select Preferred Alternative -
Phil N. - 60 min.
3rd Quarter Goal Update - Craig P. - 15 min. -Sl
City Bldgs. & Property Security Enhancements-
Loreen M. - 20 min. - ORD
Comp Plan Amendment 2007-00001
Legis. Public Hearing - Darren W. - 45 min. -ORD
Time Avail: 135 min. - Time Scheduled: 55 min. Time Avail: 200 min. - Time Scheduled: 150 min. Time Avail: 135 min. - Time Scheduled: 160 min.
Time Left: 80 min. Time Left: 50 min. Time Left: -25 min.
9/4/2007 1
Tigard City Council Tentative Agenda 2007
Meeting Date: October 30, 2007 Meeting Date: November 6, 2007 Meeting Date: November 20, 2007
Meeting Type/Time: 5th Tuesday/7 p.m. Meeting Type/Time: Meeting Type/Time: Workshop/6:30 p.m.
Location: Water Building Aud. Location: Location: City Hall
Greeter: Greeter: Greeter:
Materials Due @ 5: Materials Due @ 5: October 23, 2007 Materials Due @ 5: November 6, 2007
Fifth Tuesday Meeting Study Session Workshop Agenda
Comprehensive Plan Update - Darren W. - 30 min.
Insurance Funding Options - Loreen M. - PPT -
30 min.
Consent Agenda
Business Meeting
THS Student Envoy - 10 min.
Update from the Youth Advisory Council - Liz -
15 min. - SI
Time Avail: 135 min. - Time Scheduled: 25 min. Time Avail: 200 min. - Time Scheduled: 60 min.
Time Left: 110 min. Time Left: 140 min.
9/4/2007 1
Agenda Item # •1 .3
Meeting Date September 11, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Resolution to Support the Downtown Design Regulation Project, and an Application
for Smart Development Code Assistance from the Oregon Transportation and Growth Management Program
Prepared By: Sean Farrelly Dept Head Approval: City Mgr Approval: (~y "f
ISSUE BEFORE THE COUNCIL
Shall City Council approve resolution supporting the application for Smart Development Code Assistance from the
Oregon Transportation and Growth Management Program, to support the Downtown design regulation project?
STAFF RECOMMENDATION
Approve resolution supporting the application for Code Assistance for the Downtown design regulation project.
KEY FACTS AND INFORMATION SUMMARY
The creation of new design regulations is critical to ensure new development is consistent with the Tigard Downtown
Improvement Plan's vision of a pedestrian-oriented urban village. The joint Planning Commission/CCAC
Subcommittee recommended the new design regulations incorporate a form-based code approach toward building
form.
The Smart Development Code Assistance from the Oregon Transportation and Growth Management Program assists
communities in updating their land use regulations to promote pedestrian, bike and transit-friendly development
patterns. If our project is selected, professional consultants will be engaged to create the elevations, sections, and
graphics that will illustrate development standards and expected building forms.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Goal 2: "Continue to Support Implementation of the Downtown Plan."
ATTACHMENT LIST
Attachment 1: Resolution endorsing application for Smart Development Code Assistance from the Oregon
Transportation and Growth Management Program in support of the downtown design regulation
project.
I:\LRPLN\Council Materials\2007\9-11-07 AIS Code Assistance.doc 1
FISCAL NOTES
If Code Assistance is received, other than staff support, there are no direct costs.
I:\LRPLN\Council Materials\2007\9-11-07 AIS Code Assistance.doc 2
SUPPLEMENTAL PACKET
FOR 9-11101
(DATE OF MEETING) Agenda Item #
Meeting Date September 11, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Approve an Annual Merit Pay Adjustment for the City~nager
Prepared By: Sandy Zodrow Dept Head Approval: AA City Mgr Approval G
ISSUE BEFORE THE COUNCIL
Shall Council approve a merit adjustment for the City Manager, effective August 1, 2007, as discussed at the time of the
City Manager's performance evaluation on August 28, 2007?
STAFF RECOMMENDATION
Not Applicable
KEY FACTS AND INFORMATION SUMMARY
The City Manager's employment agreement required Council to conduct performance evaluations on him annually
beginning March 1, 2006. Due to an inadvertent misunderstanding by both the Council, and the City Manager, it was
assumed that the annual review was to be conducted on August 1. The last merit adjustment was granted effective
August 1, 2006.
The Council conducted the annual evaluation of the City Manager on August 28, 2007 and rated him as Fully Effective,
with several rankings of Exceeds Expectations. At that time, the Council discussed providing the City Manager a 3%
merit increase in his base salary, effective August 1, 2007 and also discussed increasing the City's match of the City
Manger's deferred compensation contribution from the current 3% to 5%, an increase of 2 percentage points, also
effective August 1, 2007.
OTHER ALTERNATIVES CONSIDERED
Do not adjust the City Manager's pay rate or adjust it by a different amount.
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
A merit increase is offered to the City Manager based on progress toward achieving City Council and Vision Task Force
goals.
ATTACHMENT LIST
None.
FiscAL Nom
This action will increase the City Manager's compensation by $6,550 per year. Funds are available in the FY 2007-
08 budget for this purpose.
Agenda Item # G-
Meeting Date September 11, 2007
LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Contract Award for Hearings Officer Services
Prepared By: Joe Barrett Dept Head Approval:- -City Mgr Approval:
ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD
Shall the Local Contract Review Board approve the award of a contract for hearings officer services to Joe
Turner, Esq., AICP?
STAFF RECOMMENDATION
Staff recommends that the Local Contract Review board award the contract for hearings officer services to Joe
Turner, Esq., AICP and authorize the City Manager to complete all necessary steps to execute the contract.
KEY FACTS AND INFORMATION SUMMARY
Under the City's Development Code, the Hearings Officer is listed as the review authority for certain land
use applications including Conditional Use Permits and Sensitive Lands Permits for floodways and
floodplains. The Hearings Officer is also the appeal authority for Type II staff decisions and would conduct
hearings for expedited review processes. The City has utilized the services of a Hearings Officer since 1984.
The hearings officer services contract the City had been working under has recently expired. A formal request
for proposal was issued and the City received two responses. After a review of the received proposals, Joe
Turner, Esq., AICP was found by staff to best meet the needs of the City at this time. Staff is recommending a
one-year agreement with Mr. Turner with four additional one-year options.
OTHER ALTERNATIVES CONSIDERED
No realistic alternatives.
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
None
FISCAL NOTES
The estimated annual expenses against the proposed contract are $15,000, for a total of $75,000 over the
potential five-year life of the contract. The appropriations for fiscal year 2007-2008 are allocated in Current
Planning's budget.
Agenda Item # 5
Meeting Date September 11, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Tigard's 46`h Birthday Remarks
Prepared By. Liz Newton Dept Head Approval 1 V \ City Mgr Approval: G
ISSUE BEFORE THE COUNCIL
The City of Tigard was incorporated in September 11, 1961. In commemoration of the City's 46 h birthday, Mayor
Dirksen will make some remarks.
STAFF RECOMMENDATION
Information only. No action needed.
KEY FACTS AND INFORMATION SUMMARY
The City of Tigard has grown from a population of 1,084 when it was incorporated to 46,300 in 2007 -
Tigard has grown in other ways too. The City is geographically larger, has more businesses and acres of parks/open
spaces and greenways. What hasn't changed is the City's commitment to provide quality services to its citizens.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
N/A
ATTACHMENT LIST
N/A
FISCAL NOTES
N/A
is\adm\citycounci1\counc0 agenda item summaries\2007\ais for 46th bitthday070911.doc8/28/07
Population
i
11 1
City of Tigard
Incorporated September 11, 1961
# of Businesses r Median Age r ~i
4964: 150 1970: e+
111
1: 34.5
11 3,450
t. 7.
,kL Age Under 18 Acres of Parks/Open
Spaces/Greenways
4970:
1977: 1, 04
111
11
77
1
Land Area in Acres Sworn Police
I Officers
4961: 7,51 it
961.
4981: 4 723
j i o
2001: E _
- -
007 : 7,496
Median ~ i - -
f Tigard Logos
Income
2007$ 556~430 Low, I
4999: $51,581
City of Tigard
A Place to Call Home
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Agenda Item # W
Meeting Date 9/11/07
COUNQL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Tigard-TriMet Annual Progress Report, 2007 JO
Prepared By. Duane Roberts Dept Head ApprovaL L/ City Mgr Approval . rl'Y
ISSUE BEFORE THE COUNCIL
TriMet General Manager, Fred Hansen, will discuss withCouncil progress achieved during 2007 under the Tigard-
TriMet Memorandum of Understanding (MOLD for improving local transit access and service.
STAFF RECOMMENDATION
Staff Recommends Council discuss with Mr. Hansen anytransit- related issues of concern.
KEY FACTS AND INFORMATION Sum ARY
In 2004, the City entered into a multi-)ear Memorandum of Understanding with TriMet that calls for the Gty and
agency to work together to increase transit ridership in Tigard. The agreement sets out that this goal is to be achieved
through local service and transit-related capital improvements, as well as public information activities. As part of the
City-Agency relationship, TriMet General Manager Fred Hansen annually meets with Council to discuss progress under
the MOU in addition to what is happening around transit issues in the region and how Tigard is affected.
Highlights for the first nine months of 2008 are that Commuter Rail construction is fully underway and on schedule for
September 2008 completion. TriMet, as the rail corridor owner, has provided maximum assistance to the City in its
efforts to advance two downtown improvement projects that encroach into the rail right-of-way. Major ODOT-
funded Hwy 99W sidewalk improvements are in the design and right-of-way acquisition stage.
Tri-Met representadives also participated with the Qty and ODOT in the development of the TGM funded Hwy 99W
Corridor Study. The study recommends a number of transit-related improvements.
With regard to service improvements, lack of funds continues to be a barrier to the initiation of new service. Portland
street car, Eastside light rail, and Westside commuter rail have tapped out ThMet's resource base. In addition to debt
service for TriMet capital contributions, other constraints include LIFT (door-to-door para-transit for the disabled)
service growth plus the high cost of diesel fuel. All contribute to limiting operating revenue and TriMet's ability to
expand bus service, including to and within Tigard.
A report sunimarizing the results of City and TriMet coordinated efforts to enhance local transit access and service
during 2007 is attached (Attachment No. 2).
OTHER ALTERNATIVES CONSIDERED
Not applicatble..
CITY COUNCIL GOALS
Transportation and Traffic, Goal No. 3, "Alternative modes of transportation are available and use is maximized."
ATTACHMENT LIST
Attachment 1: Tigard-TriMet Memorandum of Understanding
Attachment 2: Tigard-TriMet MOU Annual Progress Report, 2007
FISCAL NOTES
No fiscal impact.
\\tig20\inetpub\tig20\v oot\fotms\fw n dons\council agenda item summary sheet 07.doc
ATTACHMENT 1
MEMORANDUM OF UNDERSTANDING
DEVELOPMENT OF TIGARD ACCESS PLAN
PLANNING
Dated: October 7, 2004
Among: The Tri-County Metropolitan Transportation District of Oregon, a mass transit
district organized under the laws of the State of Oregon ("TriMet")
And: The City of Tigard, a municipal corporation organized under the laws of the State
of Oregon ("Tigard")
RECITALS
A. TriMet owns and operates a public mass transit system serving the Portland
metropolitan area including a rail system operating from the City of Gresham to the City of
Hillsboro. Together with Washington County, TriMet is currently planning to construct the
Wilsonville to Beaverton Commuter Rail Project ("Commuter Rail"), a 14.7-mile commuter rail
line between Beaverton Transit Center and Wilsonville.
B. Development of Commuter Rail in the Highway 217 corridor provides TriMet
and Tigard with a unique opportunity to cooperatively achieve their common goals in the Tigard
axea (the "Area").
C. TriMet and-Tigard are committed to developing a Tigard access plan (the "Access
Plan") to provide for a comprehensive process that will capitalize on the regional efforts .
surrounding Commuter Rail, in order to improve access, leverage public and private investments,
and enhance and promote mobility options in the Area.
D. This Memorandum of Understanding is intended to document the understandings
of TriMet and Tigard with respect to development of the Access Plan.
UNDERSTANDINGS
1. Development of Access Plan/Planning Coordination of Projects. It is
understood that TriMet and Tigard will meet regularly to develop the Access Plan which efforts
shall entail coordination by the parties in planning for projects related to improving access to
public transit in the Corridor. The particular projects selected for planning to be included in the
Access Plan shall be subject to the mutual agreement of the parties. Types of projects to be
included in the Access Plan may include, but not necessarily be limited to:
■ Bus stop improvements
■ Transit preferential improvements for buses
■ Pedestrian access improvements
■ Bike access improvements
■ Public Information (maps, etc.)
In addition to development of the Access Plan, a final report prepared by the parties will identify
longer term projects.
2. Changes to Bus Routes: It is understood that TriMet will examine and may
implement changes to bus routes in order to improve access to public transit in the Area.
3. Community Outreach: It is understood that, in order to involve community
members in all aspects related to the Access Plan, TriMet and the City will develop and
implement a community outreach strategy targeted toward the diverse community and business
members that comprise the Corridor.
4. General Provisions:
a. Term: This Memorandum of Understanding shall be in effect from
December 1, '2004 through the opening of Commuter Rail, and may be extended by mutual
agreement of the parties hereto. .
b. Withdrawal: Either party may withdraw from this Memorandum of
Understanding, without penalty or liability of any nature, by providing the other party to this
Memorandum of Understanding with ninety (90)=days prior written notice of its intent to do so. )
C. Independent Contractors; No Agency: In connection with this
Memorandum of Understanding, each party is an independent contractor for all purposes and
will have no authority to bind or commit the other.
d. No Third Party Beneficiaries: TriMet and Tigard are the only parties to
this Memorandum of Understanding, and as such are the only parties entitled to enforce its
terms. Nothing in this Memorandum of Understanding gives or shall be construed to give or
provide any benefit, direct, indirect or otherwise, to any third party unless such third party is
expressly described by name in a modification or amendment to the Memorandum of
Understanding, and such third party is intended by the parties hereto to be a beneficiary of such
modification or amendment to this Memorandum of Understanding.
e. Notices: All notices and communications under this Memorandum of
Understanding shall be directed to the representatives designated below:
_ r
For Tri-Met: Tom Mills
Tri-Met
4012 SE 17th Avenue
Portland, Oregon 97202
(503) 962-4883
For Tigard: Duane Roberts
City of Tigard
13125 SW Hall Blvd
Tigard, OR 97223
503-639-4171 ext 2444
Any notices or communications hereunder shall be in writing and deemed effective if deposited
in U.S. Mail (Certified return receipt), hand delivered, or transmitted by facsimile with
successful confirmation.
f. Integration: This MOU contains the entire agreement between the parties
as to the subject matter of this MOU and the parties have no obligations except as expressly
stated herein. Any waiver, consent, modification, amendment or change to the terms of this
MOU must be in writing and signed by the authorized representatives of each party to be
effective and binding.
IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding
effective for the dates noted herein.
TRI-COUNTY METROPOLITAN CITY OF TIGARD
TRANSPORTATION DISTRICT OF
OREGON (TRIMET)
By:-C By:
Fred Hansen Cra4D'
n
G
eneral Manager Mayor
iArpn/dr/rriMet.MOU.11-04
ATTACHMENT 2
Tigard-TriMet Annual Progress Report, 2007
Introduction and Summary
The City of Tigard's 2004 MOU with TriMet to improve transit ridership in the City
calls for annual joint meetings between Council and the TriMet Executive Director.
The last such meeting was held in December 2006. The present memo lays out
progress achieved during the nine-month period since then. It also overviews the
problems and challenges facing public transportation in the region and how these
relate to Tigard's transit priorities.
Highlights are that Commuter Rail construction is fully underway and on schedule for
September 2008 completion. TriMet, as the rail corridor owner, has provided
maximum assistance to the City in its efforts to advance two downtown
improvement projects that encroach into the rail right-of-way. Major ODOT funded
Hwy 99W sidewalk improvements are in the design and right-of-way acquisition
stage. Other transit-related projects include proposed Hwy 99W intersection
improvements at Hall and Greenburg. These will improve crossing safety and
pedestrian access to bus stops.
With regard to service improvements, lack of funds continues to be a barrier to the
initiation of new service. Portland street car, I-205/Portland Mall light rail, and
Westside Commuter Rail have tapped out TriMet's resource base. In addition to debt
service for TriMet capital contributions, other constraints include LIFT (door-to-
door para-transit for the disabled) service growth and high cost of diesel fuel. All
contribute to limiting operating revenue and TriMet's ability to expand service,
including to, and within, Tigard.
Commuter Rail
Washington County Commuter Rail will use existing freight tracks to provide
commuter rail service to Beaverton, Tigard, Tualatin, and Wilsonville. It is the fast
commuter rail line in Oregon and among a handful of suburban-to-suburban
commuter lines in the county. When it opens in September 2008, it is anticipated to
carry 10,000 passengers per day and to spur downtown Tigard redevelopment.
As is well known to any local area road user, Commuter Rail construction has been in
full swing some months, with work occurring at anyone time at various locations
along the line. In the first phase of construction, approximately 14.4 miles of rail
were replaced on the 14.7-mile commuter rail project.
According to recent TriMet construction updates, 10 of the 12 public railroad
crossings on the project have been reconstructed. Final public intersection crossings
I:\LRPLN\Council Materials\2007\9-11-07 Attach 2 Tigard-TnMet Annual Progress Rpt 07.doc 1
will be reconstructed this year. This includes the intersection at SW Bonita Street in
Tigard, which will be closed for construction November 16-19.
Three of five new rail bridges have been completed. Three other bridge structures
will be rehabilitated. Work on reinforcing the Tualatin River rail bridge was
completed in early August of this year. Tigard station platform and parking area
construction is scheduled for late 2007.
Commercial Street Improvement Projects
In the nine month period since the last Council-TriMet joint meeting, the main focus
of cooperative efforts has been on obtaining rights to the land needed for both the
grant-funded Commercial Street sidewalk project and for the Main/ Commercial
Street gateway project.
The sidewalk is needed as a safe walking route for residents of the older residential
area adjacent to the City's downtown district and to promote a walkable, pedestrian-
friendly downtown area. The sidewalk will improve access to bus stops on Main
Street and to the Tigard Transit Center, the hub of five bus lines and future
commuter rail.
As part of Downtown revitalization, the City has developed plans for a second
project, a gateway, in the same vicinity as the sidewalk improvement, i.e., at the
northwest corner of the Commercial/Main intersection.
The proposed alignment of the sidewalk project encroaches into a portion of the
adjoining rail corridor, while the gateway project is located entirely within the
corridor. Last year, TriMet acquired title to the corridor in conjunction with
Commuter Rail. The transit agency has been willing to provide the City a no-cost,
revocable easement for the land needed for the two City-sponsored projects. The
problem the City and agency have been attempting to overcome is that the rail night-
of-wayin question is covered in a 1976 lease for a private parking lot. TriMet
assumed the lease when it purchased the rail line and associated right-of-way from
Union Pacific. Under the terms of the lease, the lessor is obligated to replace the lost
parking spaces should it terminate the parking lease for a public project. During the
past several months, City and TriMet staff have expended considerable time and
effort in an attempt to find a solution to the problem of the parking lease. As of this
writing, the City and TriMet continue to review this difficult issue to determine the
best means of getting the City access to the needed land.
Obtaining access to the needed right-of-way is important to the advancement of the
two projects under discussion. It also is critical to fully maintaining Tigard's
credibility with the County-administered block grant program, which now has
I:\LRPLN\Council Materials\2007\9-11.07 Attach 2 Tigard-TrNkt Annual Progress 4t 07.doc 2
authorized three one-year extensions to the original 2005 completion date of the
sidewalk improvement.
HWY 99W Sidewalk Infill and Other Transit-Related Improvements
Since its commencement in 2004, the main focus of the Tigard-TriMet partnership
has been on transit-related infrastructure and on-street amenities. So far, the former
has included the installation of sidewalks and the latter has included the installation of
shelters, benches, and solar lighting.
Hwy 99W is the major transit route in Tigard. The largest and most important
sidewalk improvement presently underway is the ODOT-funded and managed infill
of sidewalk gaps along both sides of Hwy 99W from SW 64thto Canterbury Lane. In
all, the work scope includes the installation of 5,500 lineal feet, or more than one
mile, of sidewalk plus the addition of sidewalk, if feasible, on one side of the Hwy
217 over-crossing, which presently includes sidewalk on one side only. A majority of
the work will include upgrading asphalt to concrete. Replacement of asphalt will
include access management, or the consolidating of driveways, where possible, plus
the narrowing of wide open driveways. Although nonstandard, a buffer strip is not
included in the sidewalk design, because to do so would be cost prohibitive and have
a substantial impact on adjacent businesses.
Topographic and right-of-way survey has been underway since March of this year and
is 70-80% complete. Design work will begin shortly after the survey is done, with
advance plans due in early 2008. The bid let date is June 2008, with the completion
of construction anticipated the same year.
The total project cost is $654,000, with all of the funding coming from ODOT's
Sidewalk Improvement Project Fund. No City in-kind or hard dollars are involved.
Intersection improvement at Hwy 99W/Hall and Greenburg, respectively funded by
MSTIP and gas tax revenues, are also in the pipeline. These will provide safer
pedestrian crossing.
HWY 99W Plan
As part of the 2035 Regional Transportation Plan, TriMet is analyzing the feasibility
and cost effectiveness of extending high capacity transit services to Tigard on Hwy
99W. High capacity transit refers to rapid bus or light rail.
During the past year, TriMet representatives played an important role in the
preparation of the Hwy 99W corridor plan. Transit-friendly improvements are a
major part of this balanced, multi-modal transportation plan. The plan's emphasis is
I:\LRPLN\Council Materials\2007\9-11-07 Attach 2 Tigard-TnMet Annual Progress Rpt 07.doc 3
to enhance the overall operation and capacity of the highway. Accomplishing this
will improve travel time and dependability characteristics for all modes.
To improve bus travel times, the plan recommends transit bypass lanes. It also
recommends specific improvements to enhance safe pedestrian access to bus stops.
During development of the corridor plan, it was recognized that light rail is a long
range objective. It may be more feasible to provide rapid bus service in the short to
mid-range time period to serve intensifying residential and employment land uses
along Highway 99W. At some future point in time, there will be adequate ridership
to support light rail.
Service Improvements
Priority service improvements identified by Tigard and TriMet include the same three
described in the December 2006 annual report. The major problem affecting the
implementation of these improvements continues to be lack of funding to initiate
new service. At the same time, all three are included in the current TriMet Transit
Inzestma Plan. Their inclusion represents an agency commitment to provide the
needed improvements whenever its resource base allows it to expand bus service.
1. Frequent Service on Line 76 between Beaverton-Tigard-Tualatin, including
potential routing on Hall Boulevard north of Pacific Highway. This is planned
to be the next Frequent Service Line. The proposed service would provide a .
direct connection between Tigard and the Kruse Way employment areas. Line
78 would continue to serve Greenburg Road should Line 76 be rerouted to
Hall. From the City's perspective, new service on Hall is important because of
the present service gap between Locust and Hwy 99W, an almost one-mile
stretch of many low and moderate income apartments, including Washington
Square Village, owned and managed by the non-profit housing provider
Community Partners for Affordable Housing.
2. Local connections by rerouting Line 38 along Meadows and SW Bonita Road
to the Tigard Transit Center and extending another line to cover SW 72nd
Avenue and Sequoia Parkway. By itself, the Line 38 improvement would not
increase costs to operate the route; however, SW 72nd Avenue would lose
service. Extending another line between SW 72nd Avenue and the Tigard
Transit Center would increase operating costs. Bonita Road service is a City
priority because this road includes a concentration of low and moderate
income apartments.
3. Service to the Barrows Road area. This would require an extension of an
existing Line (potentially Line 92) and a corresponding increase in operating
costs. The provision of this service presently is tied to the proposed extension
of MurrayBoulevard from Scholls Ferry to Barrows Road. The recent
I:\LRPL \Councd Materials\2007\9-11-07 Attach 2 Tigard-TnMet Annual Progress Rpt 07.doc 4
completion of the SW Teal/Horizon link between Scholls Ferry and Barrows,
located a few blocks west of Murray, would appear to provide another and
potentially superior route for future Barrows Road service - superior because
it would run along one side and serve the Progress Quarry Regional Center
development. The extension of Line 92 would provide express service for
commuters living in the fast growing Barrows Road-Bull Mountain west slope
area.
Transit Financing
In recent years, the main story regarding bus service improvements throughout the
region has been a lack of funds to initiate new service and the relative decline in
available transportation funding. According to Metro transportation planners,
TriMet's current and anticipated resource base allows it to operate Commuter Rail, I-
205/Portland Mall light rail, and contribute to Portland Streetcar operations, but
doesn't allow expansion of bus services to 2012. In a choice between rail versus bus
expansion, the expansion focus is not on bus.
A May 2007 Metro memo by Andrew Cotugno on the transportation finance policy
issues affecting the 2035 Regional Transportation Plan lays out the problems and
challenges facing public transportation financing. This is the bigger picture that puts
into policy context the bus service improvements desired by Tigard.
TRANSIT OPERATIONS
The payroll tax plus state and federal shared revenues plus the fare box is
sufficient to keep pace with inflation and is sufficient to provide for operating
costs of the Washington County commuter rail and the I-205 light rail
However, it is not sufficient to expand bus and rail operation at the level desired
throughout the region. In addition, the rapid growth rate in LIFT service (door-
to-door service for the elderly and disabled) is encroaching into TriMet's ability
to expand fixed-route service. While a significant share of new light rail and
streetcar system can be funded through competitive federal programs, there is
no equivalent federal source to pay for on-going operations of the new lines.
CHOICES
• What funding strategies should be pursued to support increased bus and
rail transit services?
• Should the region pursue general funds from the state to meet the needs
of elderly and disabled citizens, relieving them of that responsibility and
allowing for as greater priority fixed- route service?
• Should streetcar operations be a local responsibility or do they provide a
regional service equivalent to other parts of the bus system?
I:\LRPLN\Counca Materials\2007\9-11-07 Attach 2 Tigard-TttMet Annual Progress 4t 07.doc 5
LIGHT RAIL EXPANSION
The region has a strong track record in financing expansion of the light rail
system with competitive federal funds at a 50-60% level. However, the local
match for each corridor has been put together as a unique approach each time.
Various segments of the light rail system have been funded through TriMet
general obligation bonds (backed by property taxes), state lottery funds, local
urban renewal funds, local general funds, TriMet's general funds, and regional
federal flexible funds.
CHOICES
• Depending upon how much light rail expansion the region wants to
pursue, where should the local match come from?
Conclusion
Despite the somewhat bleak financial picture painted by Metro, it is important to
emphasize that, according to the same Metro analysis, modest bus service
improvements are possible in the near term, and Tigard's priority list of service
improvements described above would appear to fit within this category. Also
important is that all of these proposed projects are included in the Transit Investment
Plan and, as such, are TriMet priorities in addition to being City priorities. Of equal
or greater importance is Commuter Rail startup a short one year from now.
Commuter Rail was the original impetus for Downtown improvement efforts and
continues to be key to its future revitalization as the heart of the community.
I:\LRPLN\Council Materials\2007\9-11-07 Attach 2 Tigard-TriMet Annual Progress Rpt 07.doc
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Population Data
Portland Washington County Tigard
Population 562,659 500,555(93%urban) 46,300
Change 2000.06 6.2% 12.4% 12,3%
Density 3939 pers./sq. ml. 4263 pers./sq. mi.
Comparison of Hosford-Abernathy and Surnmerloke Neighborhoods
Neighborhood a s+r - rernathy Suns merlake"
Census Tract(s) 12,02, 13.02 319.03, Block Group 2
Population 5719 4966
Area 0.65 sq. mi. 0.77 sq. mi.
Density 3795 persons/ sq, mi. 6449 persons/ sq. mi.
Density Comparison 36% more density 73% as dense
Bus Lines 6 2
Frequent Service Lines 3 0
Maximum Dist. To Bus 4 blocks 1 mile
Hosford Abernathy is in Southeast Portland between Hawthorne and I)Mslon Streets.
Surnmerlake is in Tigard between Schoils Ferry and Walnut Streets.
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Observation from Tri Met 2004 Transit Investment Plan:
"Tigard's transit ridership increased 103 percent during the same period while the number of transit trips serving
Tigard increased 51
Requested action plan:
1. Eliminate Low and Marginally Performing Lines:
Cedar Mill Shuttle 84-Kelso-Boring
39-Lewis & Clark 86-Alderwood
27-Market-Main 37-Lake Grove
60-Leahy Road 59-Walker/Park Way
36-South Shore 154-Willamette
18-Hillsdale 63-Washington Park
28-Linwood 23-San Rafael
41-Tacoma 34-River Road
25-Glisan-Rockwood 157-Happy Valley
38-Boones Ferry 82-Eastman-182
16-Front Ave-St. Johns
2. Expand Service in Tigard and throughout Washington County to achieve parity with the City of Portland.
MEMORANDUM
TIGA
TO: Robert Sesnon - Director of Financial and Information Services Jot)
FROM Roger Dawes - Financial Operations Manager
RE: Tri-Met Taxes Paid in Tigard
DATE: August 23, 2007
Bob,
I did some investigating into the amount of Tri-Met tax paid by employers in the City of Tigard and
this is what I found. To put it in one simple sentence, "It is pretty much impossible to determine
the actual amount of Tri-Met taxes paid in the City" and here is why I say that.
I started my analysis by going to Tri-Met's web site and read details on who must pay Tri-Met tax.
During this review, I came across a section saying if there were technical questions to contact the
Oregon Department of Revenue. I did this and spoke with the Transit Tax Manager, Tom
Sanderson. He told me he might be able to give us revenue information based on zip codes, like
97223 & 97224, but any employer whose address was in another city or state would not be! included.
He gave Nordstrom's and Macy's as two quick examples. He stated the revenue numbers he might
be able to provide would not be accurate at all. He also indicated that his staff was not really set up
to do research like this, so it could take a lot of time and not be what we were really looking for
anyway. I agreed with him and decided to look at another possible option.
In Councilor Nick Wilson's e-mail regarding this issue, he mentioned he had gotten the payroll data
from the 2006 Tigard Community Profile. I contacted Darren Wyss, who was one of our staff that
put the Profile together, and asked him where they got the payroll data. He told me they used the
2002 Census Data and it would be 2010 or 2011 before it was updated again. Using this data,
$880,075,000, for 2002 annual payroll for Tigard and the current Tri-Met tax rate of .006518 this
would be $5,736,329 in Tri-Met tax annually. This amounts to roughly 3% of the total tax collected
based on what Tri-Met reported as collected, $167 million, in FY 06. Since I am using 2002 payroll
figures and the 2007 Tri Met Tax rate this amount is not exact, but gives us an idea as to the amount
of tax Tigard employer's generate each year.
I firmly believe we are not able to accurately or even somewhat accurately calculate Tri-Met taxes
paid in the City with the data available to us. Maybe a consultant would have other sources from
which to gather the data, but I think it could be very costly to compile.
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Agenda Item # I
Meeting Date September 11, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Annual Police Report
Prepared By: Chief Bill Dickinson Dept Head Approval: City Mgr Approval:
ISSUE BEFORE THE COUNCIL
Presentation to City Council by Chief Dickinson providing the annual update on crime trends and Department
initiatives.
STAFF RECOMMENDATION
Receive report.
KEY FACTS AND INFORMATION SUMMARY
Tigard Municipal Code (TMC) 2.30.050 requires that "The Chief of Police shall provide for an annual public review and
evaluation of all Department goals and objectives, and progress made toward their achievement." In addition to
reviewing crime trends and Department accomplishments and initiatives, the Chief will discuss how the Police
Department is dealing with the forces of change at work in law enforcement and how the Department is facilitating
change to meet evolving needs.
OTHER ALTERNATIVES CONSIDERED
N/A
CITY COUNCIL GOALS
Addresses the work items referred to in the 2007 City Council goals that would foster and create enhanced public
safety.
ATTACHMENT LIST
None
FISCAL NOTES
N/A
\VIg20VnetpubVlg20WnrwrootVormsVonn docsbouncil agenda Item summary sheet 07.doc
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TICARD MUNICIPAL CODE
Chapter 230 POLICE DEPARTNIF:N'1'. the pleasure of the Ciry Alanager and may be
temitwed by the City klatraget at any time withuut
cetirvws; CaUSC. t(Jrd. 034)8, Ord. 8641 tf, 1986: Ord. 13-
70 43, 19&0}.
2_10.0 10 Esfrahlishrd.
236.020 Resportsibaity ForOvsrall 2-111.0,10 ChM Of Nlice-%upeevislwi.
Oprratin ns.
2.36.030 Chl v hfauaget drill be die immediate
'erof Parke, and all pralines.,
2.36 dte city govettwaera to
2 "The Chief of Police shall he made by., at
Mamgcr as tltc
provide for an annual , t (Ord. 03.
public review and
And _ udkockv-
evaluation..."
,trail is Wish written,
L30. 0 (1asatifisblc and measurable,
es 6As A on puluiei naminitied
Ptimary• rr3ponsihi6tp fat t ity Maaagcr and shall be
laced with the police depurmtent. The Nike tespuu -dal; Me administration acid
department fir the City of Tigard shall co nsist of operations o icc dcpartmrta timwil the
a Chief of Police Arid as marry emitikyees ad the arldevemew of die k nod obja.+tites thtaagb
City Catincil may desigrtatc from tide to time. ar¢teopnlieics,ftntra6tratatsirules,andthm gh
(Ord.sO-N.p1, 1980). pa•:ti,tral leadership. Tice Chief of Police shall
provide for an annual public rmiew and
L30.0.0 ResponsIb0lry For OveralI nmhmian of all dcpsttmau goals and objcrtivtx•
Clperatiun% roil progromss mode toward their ach5ccmait. The.
Chief of Police ahall fecomuead to the City
The City Mnrwger is respapsabk for the Manager qualified persons fir appointments to all
Overall opent" of thca police depzrtutent aatl, vacant pusitiutn witihiin, the department other dean
wish direction fnxn the City Council and advice his rnan, and the chief a Police shall have Ste
rrscu the Police Chief, &hall formulate lawful auchuniy tosaspaad of distress;: any weather or dte
policy relating to the guars, obrxtive , and police department, Sahjeet an, the approval of his
priorities of fire pollee dcparanem and their acdm by the C2ry Matng.r_ (Ord. t13.08, Ord. 80-
relatinaShip to general inatic;pal ;arae2j*. ((lttL itl §5, 1 V911).
03-0& Ord 80.70 ¢2, 1980h
2_1IAW Authoril%,Ta lus'-aury'(he
_14010 Chief Of PoFce-Appoinfmcnt Personal Effects i)L%, Itrsan
,ltd ReruovaL '1'a ken l ul o Cus tidy
The Chief of Police stroll be appointed by the A. III Older to px•oect the oWHi?r e, propttty,
City Marrager. The Chief of Police shall serve at mfcgtmrd the police department against the
-ct1 F 6dr thxF.re: 12,VJ
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M11i
TIGARD
To create the highest level of
with
working livability possible by
our citizens to preserve and protect
life, liberty and property,,
LIC
Vii
IGARD st o__~n
Partnering with +
and other
departments
Developing well-trained ethical &
accountable employees
Earning public trust ` confidence
through • actions : values
C ® Q
•
To reduce crime the fear of crime
To assist the City of Tigard in the
accomplishment • municipal goals
and objectives
To safety enhance the and security of
• • • •
Tigard's
businesses
To preserve constitutional & civil
rights, and foster citizenship in
• youth
0
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Attitude
Leaders 0 integrity
Service
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Officer Workload Indicators
e Part I Crime Trends
* Part 11 Crime Trends
Tigard PD Patrol Workload Analysis 2006
60,000
53,449 53,738 51,162
11 50,430 49,344 50,116
111
1111
50,000
40,000
E 28,802 27,874 27,234 28,839 27,892 27,466
Z 30,000
.r
0 94 R47 2418-9 -V
20,000 22,556 22,110 3;270 22,650
10,000
0
2001 2002 2003 2004 2005 2006
Year
+Self Initiated -*-Dispatched -f-Total Workload
PART I CRIMES 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Change
HOMICIDE 0 1 1 0 0 0 1 1 0 0 #DIV/0!
RAPE 11 15 7 14 12 15 22 15 16 13 -18.8%
ROBBERY 59 51 43 33 35 43 31 43 32 47 46.9%
Highway 12 17 1 6 8 13 5 8 8 3 -62.5%
Business 30 21 25 11 12 18 20 21 16 27 68.8%
Service Station 1 3 0 0 1 2 0 0 2 0 -100.0%
Convenience Store 5 4 4 0 1 0 0 0 0 0 #DIV/0!
Residence 3 1 2 3 3 2 2 8 3 8 166.7%
Bank 6 1 5 0 1 1 3 4 2 8 300.0%
Other 2 4 6 13 9 7 1 2 1 1 0.0%
AGRR ASSAULT 56 54 56 49 63 60 43 63 59 45 -23.7%
BURGLARY 349 319 342 332 356 297 300 340 311 259 -16.7%
Residence 185 151 150 191 162 159 174 181 159 145 -8.8%
Business 147 135 164 113 131 118 109 128 109 82 -24.8%
All Others 17 33 28 28 63 20 17 31 43 32 -25.6%
LARCENY 2,433 2,260 1,959 1,882 2,129 1,890 1,821 2,205 1,845 1,608 -12.8%
MV THEFT 219 229 171 131 187 198 194 193 165 108 -34.5%
ARSON 21 14 12 17 11 15 9 16 16 20 25.0%
PART I TOTAL 3,148 2,943 2,591 2,458 2,793 2,518 2,421 2,876 2,444 2,100 -
City of Tigard Total Part I Crimes
3,500
2,943 2,876
3,000 -
39148 29458 29518
2,100
2,500
29591 .2793 29421 2,444
2,000
1,500
1,000
500
0
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
City of Tigard Total Violent Crimes
140
126 110
120
107 105
121 118 122
100
107
96 97
80
60
40
20
0
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
Maintaining Our Standing!
The Department • • to maintaining the
recognition being named one of the safest
cities in America!
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PART II CRIMES 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Change
SIMPLE ASSAULT 221 260 239 188 198 188 184 185 162 176 8.6%
FORGERY/COUNTERFEIT 308 273 234 239 268 203 134 246 230 152 -33.9%
FRAUD 171 153 168 186 182 141 198 255 224 154 -31.3%
EMBEZZLEMENT 34 48 58 57 65 49 46 35 41 41 0.0%
STOLEN PROPERTY 18 21 35 16 12 2 6 10 7 6 -14.3%
VANDALISM 561 502 475 540 594 618 571 578 656 699 6.6%
WEAPONS LAWS 27 25 40 30 34 38 31 29 16 33 106.3%
PROSTITUTION 0 2 0 0 1 1 1 2 2 2 0.0%
SEX CRIMES 59 45 43 60 71 60 59 49 71 62 -12.7%
DRUG LAWS 95 122 276 167 97 115 113 150 116 121 4.3%
GAMBLING 1 0 0 0 0 0 0 0 0 0 #DIV/0!
OFFENSES AGAINST FAMILY 22 21 23 24 28 35 33 50 33 44 33.3%
DUI 106 174 155 86 98 178 173 173 211 190 -10.0%
LIQUOR LAWS 46 43 42 25 27 31 38 29 63 107 69.8%
DISORDERLY CONDUCT 177 185 176 189 226 176 209 331 297 317 6.7%
KIDNAPPING 7 9 19 23 7 14 5 . 4 6 8 33.3%
ALL OTHER 248 211 186 187 177 141 119 203 187 257 37.4%
CURFEW 52 32 34 11 26 23 17 13 62 56 -9.7%
RUNAWAY 212 153 167 153 96 95 78 105 82 54 -34.1%
TOTAL PART 11 CRIMES 2,365 2,279 2,370 2,181 2,207 2,108 2,015 2,447 2,466 2,479 0.5%
City of Tigard Total Part II Crimes
3,000
2,466
2,500 2,279
21181
2,108 29447 2,479
2,365 2,370 ,447
21000-
2,207 2,015
1,500
1,000
500-
0
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
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Audi't Assessment ♦ Recommendations
Au t A resse ree Key Areas o t e
Department:
Retention o Qualified Employees
Property Evidence Function/Space
Mutual Aid Responses
Retention of Qualified Employees
Recommendation: Develop a retention plan that
includes:
Competitive compensation package
Innovative compensation strategies
Opportum*des for a variety of work
Managing workplace climate
Professional development plan and
opportunities
Property Evidence Function
Recommendation:
Short Term Solution
Increase of current storage space
functi
e evidence tracking on
• Evaluate automation • th
Revise policies on the seizure • property i evidence
i provide training to officers
Develop procedures for timely disposal of items seized
Professional development plan and opportunities
• • Term Solution
designed Well
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*d Responses
Mutual Al
Recommendation: Develop mutual aid as
way to share resources
Strategic Plan
v'Scheduled for Council discussion at a workshop
October.
v**"'Ostrategic initiatives to address man of
the recommendations in the audit.
• long-term and short-term strategies.
o --p
A1=1 R-,T-~-'Mla- TIGARD
D E
Highlights
Addressed Graffiti Problem
GREAT and DARE Programs
Peer Court
School Resource Officer Program
High Rating from Community
CR1ME Spotter
Hioghlights
Continued Successful Partnership with TriMet
Truancy Ordinance
Jaywalking Ordinance
Increased Use of Non-Lethal Weapons
Dramatic Decrease /
Meth Lab Seizures
As Reported to the Oregon Department of justice
450
400
350
°
300
250
°
200
150
100-
50-
0-
1998 1999 2000 2001 2002 2003 2004 2005 2006 2007
Year
Note: 2007 Data thru June 30
Multnomah County ® Washington County I Remainder of State
Less Lethal Alternatives
41
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Less Lethal Alternatives
ti z
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Less Lethal Alternatives
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• I
® Q ® Cha-all v ng~-es-.,,,
* Acquire and Implement
Property/ Evidence Software
• •
Incorporate LexiPol Policy
Management System
Maintain Traffic Safety Efforts
Review Potential of
Cadet/Explorer Program
Space
Begin Planning
Tigard Police Department Recruitment Snapshot
Wriffen Testing. Process
200
50 r Proficiency
' ORPAT acid Compute
32 Oral Interviews
15 Backgrounds
I6 Psychological:Exam
Medical Exam;
I4
9-5
I2 Hiring
MONTH 1 MONTH 2 MONTH 3 MONTH 4 MONTH 5 MONTH 6 MONTH 7
WQt wvs: Wit we W{5 WU 'ow-? Wd6 WE-2 53Kt5 Wit Mil WE52 WH -NKS %WN W1.7 W *2 Mit WE30 ft gi W32 %WU -WW WUS 'MCSD VXZF Y1:21
Position Advertised
Written Exam
Administered
Written Exams Scored
Invite & Scheduling of
OPRAT (Agility)
Invite: & Scheduling of
Orals
Background Packets
Distributed S Submitted
Backgrounds Conducted
Chief Interviews/
Psychological Exam
Scheduled
Physical, Drug Screen
Hiring
Public Safety Academy
Patrol Officer Staffing By Hour
8 Officers 8 Officers
4 Officers 4 Officers
Graves Contined (2200 to 0800) Graves
Swings hift 1400 to 2359
Days hift 0800 to 1800
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour of Day
2006 Workload Analysis by Day of Week and Hour
4000-
3500-
3000-
2500-
2000-
1500-
1000-
500-
0- 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour of Day
0 Sunday ❑ Wnday ■ Tuesday ■ Wednesday m Thursday m Friday o Saturday
Combined StaffingMorkload Analysis 2006
Sunday D Monday i= Tuesdays Wednesday Thursday ® Friday o Saturday -Stating
4000 12
8 Officers
3500
10
3000-
8
2500
y
~ C
2000 6
o ~
Z 4 Officers
1500
4
1000
2
500
0 0
00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23
Hour of Day
hanks for Your Support
'%U" al"
Agenda Item # 9
Meeting Date September 11, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Port Moody Trip Debriefing
Prepared By: Phil Nachbar Dept Head Approval: 7i G'll~ ` City Mgr Approval: CP
ISSUE BEFORE THE COUNCIL
Debriefing of Port Moody trip to discuss important lessons or ideas applicable to Tigard's Downtown revitalization
effort.
STAFF RECOMMENDATION
Review and discuss ideas presented by trip participants.
KEY FACTS AND INFORMATION SUMMARY
With direction from City Council, a trip to Port Moody, B.C. was organized as a follow-up trip to a previous METRO-
sponsored trip in early June to Vancouver, B.C. and surrounding towns. Two members of Council participated in the
first trip and felt that the community of Port Moody was both attractive and an example of how small towns can
include higher density residential areas. Tigard faces similar concerns as it considers its vision for Downtown; what
kind of place does the community want to create to draw its residents to its Downtown and make it a desirable place to
live and work.
Of particular importance, as the City moves forward with redevelopment projects and new land use regulations for
Downtown, is a commonly accepted vision. A "common vision" might include such considerations as density of
housing, open space, character of streets and design guidelines. By establishing a common understanding of what the
community wants to see for Downtown, the City will have a clearer concept for both projects and supporting land use
regulations and design guidelines.
! Individuals who went on the trip to Port Moody with the Council have been invited to participate with Council in the
debriefing. The attached "Summary of Port Moody, B.C. Trip" prepared by Ron Bunch is attached to provide a basis
for the group discussion.
OTHER ALTERNATIVES CONSIDERED
None
CITY COUNCIL GOALS
A key Council goal for 2007 is to promote community fabric in the Downtown. The trip to Port Moody was one way
to begin a community understanding of this.
ATTACHMENT LIST
Attachment #1: Summary of Port Moody (Ron Bunch)
FISCAL NOTES
None
Attachment 1
Summary of Port Moody, B.C. Trip
July 26 - 27
Ron Bunch
1. Leadership by City Council and City staff is essential.
2. Strategic and Comprehensive Planning should be compatible with complete
community principles.
3. It is important that the City's Comprehensive and Strategic Planning efforts be
coordinated.
4. Cultural and creative expressions have economic value. Cultural and creative values
should be expressed within the City's economic development objectives.
5. Community identity and a sense of place are important. Differentiate your city from
others in the region.
6. Meaningfully involve citizens in the City's "vision for the future." This includes
update and refinement of the City's comprehensive plan and strategic plans. The
public consultation process is important. Cultivate the audience to hear the message.
7. Citizen leadership and civic capacity are important to carry forward the community's
vision and its commitment for a high quality of community life.
8. It is important that there be widespread public education about land use,
transportation, development/growth management, and economic realities.
9. Open-space, parks, green spaces, recreation, and cultural expression are all important
for livability. Port Moody has a substantial amount of publicly owned foresdand and
the highest parks and open-space ratios per capita in the Vancouver B.C. region.
10. People live in certain communities because they are attracted to amenities. People
accept density if there are amenities, including accessible open-space, parks, and
recreation opportunities.
11. The market drives urban form, including density. Only recently did the market exist
for high density in Port Moody. Part of the reason is a cultural shift in
demographics. A well off, professional class of immigrants is part of the reason.
12. Port Moody offers a small-town feel and character even though it is quite dense
(1200 people/sq. km).
13. Land use approval of development projects occurs through a "land use contract" to
receive the appropriate zoning designation.
Page 1 of 2 1
Attachment 1
14. Port Moody was able to attract high quality developers. Market conditions enabled
this to occur.
15. Deal with developers that accept and will be partners in implementing the
community's vision.
16. High quality urban design and architecture is important. Developers should have a
track record of building high-quality projects
17. Multi-story development requires land use regulations that address air rights and
stratified building ownership models.
18. A "community amenity fee" is charged to a new commercial development.
19. Affordable housing is an issue throughout the Vancouver B.C. region.
20. Urbanization is a partnership between developers and the community. Community
decision-makers should ask the question, is the City's overall interest furthered by
approval of a specific development proposal?
21. Teamwork, understanding, and acceptance of the City's vision must be accepted at
all levels within the organization and its political structure.
22. Develop a community that provides an environment for the whole human life-cycle.
23. Be prepared to make the most of opportunities. It takes time to strategically position
a community to take advantage of opportunities. When they come, do not let them
pass by.
24. The Vancouver B.C. region has a different regulatory climate than Portland. Land
use regulations are more accepted and local governments exert a high level of
control.
25. Enforcement of municipal codes and standards is important. Port Moody requires
enforceable codes, covenants and restrictions as part of land use approval.
Page 2 of 2 2
B2 THE VANCOUVER SUN, MONDAY, AUGUST 13, 2007
WESTCOAST NEWS I
f q
• R I FOCUS: Cross-border communities share solutions
Northwest'lesso s lear ed
OREGON I Port Moody
shares urban
planning expertise
with Tigard in y
suburban Portland;
BY JOHN FOYSTON!.~ _ ly ,~•~a
TIGARD, Ore.
aw. '
s Portland has looked to
Vancouver and Beaverton,
Ore., has learned from Belle-
J~ ' vue, Wash., Tigard's search "
for inspiration to revitalize its down-
town recently led a group of citizens
and city staffers north to Port Moody.
The Vancouver suburb of about
30,000 people is known for its vibrant,
dense urban Centre. Over several
years, its city council worked with -
developers to build that compact -
downtown while preserving the sur-
rounding open space, a priority for A
residents. Now, urban planners hold
up the result as a, progressive antidote
to sprawl.
In Tigard, a Portland suburb whose
population is approaching 50,000, the
sleepy downtown is a 59-hectare (146-
acre) area, an&the city has put togeth- r .
er-a similarly ambitious plan. The goal
is to transform a smattering of old - ,a
storefronts and vacant buildings into - -
the bustling hub of a suburban city.
Although trip participants agreed VANCOUVER sur,
that Port Moody-style mid-rise tow- The streetscape in Port Moody's Newport Village area is a good example of mixed-use development: retail at ground level, housing or offices above,
ers aren't necessarily appropriate in Tigard, Ore., is now looking to Port Moody In Its search for Inspiration to revitalize Its downtown. Below, Tigard delegation of city councilman Tom
Tigard, they were inspired by Port Wodruff (from left), Mayor Craig Dirksen (obscured) and Use Olson, a member of downtown revitalization committees, get a tour of Port Moody from Its
•Moody's city centre and the approach city manager, Gaetan Royer, who lives In the area and took the group through his apartment. Tigard businessman Marland Henderson Is at the right.
that got it built.
"What astounded me about Port
Moody was the process and their atti-
~ rrr ~
toward! community involve- t
tude 'Al
ment;' said Lisa Olson, a marketing
strategist serving on several citizen
groups planning the new Tigard r y ? x
downtown. ` r, .c as a 14
Port Moody's~ downtown was a
conscious decision by the council and N.
the residents, if didn't just come about
by luck;' Olson said. "I was impressed r
by how the city worked with the = }
developers and by how much more taining livable communities and the . n '
o I.
flexibility they had because their laws region's natural beauty, and' Metro's
are different. But it was a very com- Plan 2040 designates nearly 40 cen- ~s w
munity-driven project with city gov- tres throughout the region and calls -
ernment providing the guidance." for growth concentrated in these cen-
Tigard is not the first Oregon city to tres, as well as along transit corridors.
~kp;. 4
look north. Portland has looked at the As part of that program, Metro Port- i
Vancouver area's solutions to density land has sent two groups of officials
for good reason, said Carl Hosticka, and citizens to the Vancouver area in
-
the Metro Portland councillor for Dis- the past year, and the Tigard trip to }"r
;~ry
trict 3, which includes the southern Port Moody was a direct offshoot of
half of Washington County. those.
"If you add in Clark County," he . "It's very impressive how they deal
said, "the Portland metropolitan area with transportation and population group of its own. hectares per 1,000 people, he said: able areas and vibrant streetscapes.
` has about the same population as the density," said Sydney Sherwood, 'Port Moody has relatively high Nachbar was among the 15 city But the best advice we got was to
Vancouver, B.C., metropolitan area, Tigard city council .president. "We're density in its urban centre, but it does- staffers, city councillors, advisory know exactly what you want and to be
yet they do it on half the land base that dealing with the same issues, and see- n't feel that way, thanks to all the open committee and planning commission strong in moving toward that goal."
we have:' ing examples of how to do it helps us space," said Phil Nachbar, Tigard Yede- members who took a chartered bus to "One of the lessons we learned,"
That understanding is part of what visualize solutions - not that we can velopment director. Port Moody late last month for the Nachbar said, "was that if we're trying
drives Metro's Get Centered program, or want to copy everything." Because its downtown includes city-paid, day-and-a-half trip. to establish a strong residential com-
a multi-year effort to encourage local She and' city council member Nick, mid-rise towers and mixed-use devel- It was really a worthwhile trip, ponent to the new downtown, we
cities to build lively, mixed -use urban . Wilson were part of an earlier Metro- opment, Port Moody concentrates its even though not everything we saw is have'to create a strong ambience and
centres that create a sense of place sponsored trip to the area and came population and has an average of 51 applicable," city manager Craig Pi quality of life - we have to make it a
and community away so impressed by Port Moody hectares of open space per 1,000 resi- er said. "I liked their approach to place where people want to live."
Such centres are the key to main- that they urged the city to send a dents, compared with Tigard's 3.2 urban spaces, how they created walk- The Oregonian