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City Council Packet - 07/10/2007 City of Tigard, Oregon 13125 SWHall Blvd. Tigard, OR 97223 TIGARD CITY COUNCIL MEETING July 10, 2007 COUNCIL MEETING WILL BE TELEVISED 1:\Ofs\Donna's\Ccpkt 1 Phone: 503.639.4171 . Fax: 503.684.7297 9 www.tigard-or.gov 9 TTY Relay: 503.684.2772 f Di TIGARD CITY COUNCIL, LOCAL CONTRACT REVIEW BOARD, AND CITY CENTER DEVELOPMENT AGENCY MEETING JULY 10 , 2007 6:30 p.m. ~j b D TIGARD CITY HALL 13125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:3012.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon-on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with. speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL/LCRB/CCDA AGENDA -JULY 10, 2007 page 1 AGENDA TIGARD CITY COUNCIL MEETING/LOCAL CONTRACT REVIEW BOARD AND CITY CENTER DEVELOPMENT AGENCY JULY 10, 2007 6:30 PM • STUDY SESSION > Council Discussion Regarding Changes to the Council Groundrules - Administration Department • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:301'M 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:351'M 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Follow-up to Previous Citizen Communication 7:45 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for May 8 and 15, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approver Workers' Compensation Insurance for Volunteers through City County Insurance Services - Resolution No. 07-44 3.4 Approve Application for 2007 Homeland Security Grant COUNCIL/LCRB/CCDA AGENDA -JULY 10, 2007 page 2 • Consent Agenda - Items Removed for Set~arate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 I'M 4. OVERVIEW OF METRO'S DRIVE LESS/SAVE MORE CAMPAIGN IN TIGARD a. Metro Presentation: Metro Regional Transportation Options Manager Pam Peck b. Council Discussion 80) I'M 5. REVIEW FINAL CITY OF TIGARD PROJECT LIST FOR METRO'S REGIONAL TRANSPORTATION PLAN (RTP) UPDATE a. Staff Report: Community Development Department b. Council Discussion C. Council Consideration: Approve Final City of Tigard Project List for Metro's Regional Transportation Plan (RTP) Update Recess City Council Meeting (Motion by Council) Convene City Center Development Agency (CCDA) Meeting Approximately 8:10 p.m. • Call to Order: Chair Dirksen • Roll Call: Chair and Board Members of CCDA Chair and Commissioners of CCAC 6. JOINT MEETING OF CITY CENTER DEVELOPMENT AGENCY (CCDA) AND THE CITY CENTER ADVISORY COMMISSION (CCAC) FOR DISCUSSION WITH CONSULTANT REGARDING THE DOWNTOWN REAL ESTATE DEVELOPMENT STRATEGY a. Staff/ Consultant Report: Community Development Department/Leland Consulting Group b. CCDA/CCAC Discussion Adjourn City Center Development Agency (CCDA) Meeting (Motion by CCDA) COUNCIL/LCRB/CCDA AGENDA -JULY 10, 2007 page 3 Reconvene City Council Meeting Approximately 9.10 p.m. 7. CONTINUE DISCUSSION FROM THE JUNE 26, 2007, CITY COUNCIL MEETING REGARDING SETTING DATE FOR CITY COUNCILOR ELECTION a. Staff Report: Administration Department b. Council Discussion C. Council Consideration: Resolution Setting Election Date or Motion Regarding the City Councilor Position Qanuary 1 to December 31, 2008) Option 1 - Candidate Filing deadline: 4 p.m., July 9, 2007 Option 2 - Candidate Filing deadline: 4 p.m., August 27, 2007 Council Member: I move for adoption of Resolution No. 07-45 (Option 1, Opton 2 or another option identified by the City Council) Council Member: I second the motion Mayor: Will the City Recorder please read the number and title of the resolution? City Recorder: (Reads as requested.) A RESOLUTION CALLING FOR A SPECIAL ELECTION ON NOVEMBER 6, 2007, FOR THE ELECTION OF A CANDIDATE TO THE OFFICE OF TIGARD CITY COUNCILOR TO SERVE FOR A ONE- YEAR TERM: JANUARY 1, TO DECEMBER 31, 2008. Mayor: Is there any discussion? Mayor (after discussion) All those in favor of adopting Resolution No. 07-45, please say cc » aye. Mayor/ Councilors Mayor: All those opposed to adopting Resolution No. 07-45, please say "nay." Mayor/ Councilors Mayor: Resolution No. 07-45 (is adopted or has failed) by a (unanimous, or however votes were split) vote of the Council members present. Note: Tie votes =failure to pass. COUNCIL/LCRB/CCDA AGENDA -JULY 10, 2007 page 4 8. COUNCIL LIAISON REPORTS 9. NON AGENDA ITEMS 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:3013M 11. ADJOURNMENT iAadm\cathy\cca\2007\070710).doc COUNCIL/LCRB/CCDA AGENDA -JULY 10, 2007 page 5 Agenda Item No. , . o/ For Agenda of 8'200 TIGARD CITY COUNCIL CITY CENTER DEVELOPMENT AGENCY Meeting Minutes July 10, 2007 Mayor Dirksen called the meeting to order at 6:32 p.m. Roll Call: Name Present Absent Mayor Dirksen ✓ Councilor Buchner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ • STUDY SESSION > Council Discussion Regarding Changes to the Council Groundrules - Administration Department Council reviewed City Manager Prosser's suggestions for changes; a copy of these suggestions are on file in the City Recorder's office. Council members concurred with the suggestions, which will be submitted for Council approval on the July 24, 2007, Consent Agenda. > Port Moody, Canada Trip Senior Planner Nachbar reviewed travel plans, the agenda, and the list of attendees for the trip to Port Moody scheduled for July 26 and 27, 2007. Port Moody is a successful planned community and this model might have some elements that could work well in the Tigard Downtown Urban Renewal District. > Administrative Items ■ Team Building Meeting After brief discussion, City Council members concurred to postpone this meeting until November or December. Tigard City Council and City Center Development Agency Meeting Minutes -July 10, 2007 page 1 • Special Meeting on July 17 with Lake Oswego Council and Intergovernmental Water Board; 6 p.m. dinner and 7 p.m. meeting. Mayor Dirksen noted that it is likely that a work group will be formed to review a potential partnership between Lake Oswego and Tigard. He said the Council members should be thinking about who could represent Tigard on the workgroup. City Manager Prosser advised that the consultant reviewed information with the Lake Oswego Council at its July 9, 2007, meeting. Feedback from the Lake Oswego Council appeared to be favorable with regard to continuing to explore the possibility of a partnership. Councilor Woodruff and Councilor Buehner were suggested as two possible representatives. Public Works Director Koellermeier would be the staff member assigned to this work group. ■ Mayor's Design Institute - University of Washington. Mayor Dirksen is unable to attend this function to be held July 19-21. After discussion Councilor Buehner advised she would attend if the invitation can be extended to someone other than the Mayor. ■ Council Calendar: was reviewed: July *17 Tuesday Tigard City Council Special Meeting - 6 pm dinner; 7 pm meeting, City Hall *24 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Hall 26-27 Thurs-Friday Port Moody Trip, Vancouver BC - Departure 8:30 a.m. on 7/26 at Tigard City Hall 31 Tuesday 5`h Tuesday Council Meeting - Cancelled August *14 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Hall *21 Tuesday Tigard City Council Workshop Meeting - 6:30 pm, City Hall *28 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Hall *Regular Council meetings. Study Session concluded at 7:16 p.m. 1. BUSINESS MEETING Tigard City Council and City Center Development Agency Meeting Minutes -July 10, 2007 page 2 1.1 Mayor Dirksen called the meeting to order at 7:33 p.m. 1.2 Roll Call: Name Present Absent Mayor Dirksen ✓ Councilor Buehner ✓ Councilor Sherwood ✓ Councilor Wilson ✓ Councilor Woodruff ✓ 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports Mayor Dirksen reported he met on July 10, 2007, with members of the Washington County Coordinating Committee. Potential future funding for road improvement projects was discussed. He said he has some data that he will give to staff to distribute to the City Council instead of talking about it tonight. This is moving forward with a two-tiered approach including a Major Streets Transportation Improvement Plan (MSTIP) and maintaining the County Traffic Impact Fee. Municipalities will be encouraged to enact their own traffic System Development Charge to deal with local issues. Mayor Dirksen asked that, once the City Councilors have read the information, they give him some feedback as he continues the discussion with the rest of the Committee. 1.5 Call to Council and Staff for Non-Agenda Items: None. 2. CITIZEN COMMUNICATION • Mark Poling, 8525 SW Cedarcrest, Tigard, OR 97223 representing the American Legion said in March 2006 the City Council, the Tigard Chamber of Commerce, and the American Legion Post in Tigard, adopted the 41" Brigade Combat Team, headquartered in Tigard as they left for Afghanistan. In the one-year-plus that they were gone, the American Legion raised funds and sponsored other activities to support those in the military and their families. The 41" Brigade has now returned. The American Legion has arranged an August 4 "Home-Again Parade," which is growing into a significant event. A large number of people and businesses are helping with this event. The one piece remaining is the insurance. Mr. Poling asked if the City could assist with insurance. Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 3 After discussion, Mr. Poling was directed to contact Tigard Risk Manager Mills. Mike Mart, who is one of the organizers of the 4" of July event, would be another resource to determine where insurance could be purchased for this type of event. If feasible, the City Council could consider whether to finance the cost of the insurance at its July 24, 2007, City Council meeting. Mr. Dale Potts supplied more details about this event. A copy of this information is on file in the City Recorder's office. • Follow-up to Previous Citizen Communication City Manager Prosser noted on June 26, 2007, John Frewing had asked for review of some issues with the Ash Creek :Estates Development. City Manager Prosser advised staff responded to Mr. Frewing. 3. CONSENT AGENDA: Mayor Dirksen reviewed the Consent Agenda: 3.1 Approve Council Minutes for May 8 and 1!i, 2007 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Approver Workers' Compensation Insurance for Volunteers through City County Insurance Services - Resolution No. 07-44 3.4 Approve Application for 2007 Homeland Security Grant Motion by Councilor Sherwood, seconded by Councilor Woodruff, to approve the Consent Agenda. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 4. OVERVIEW OF METRO'S DRIVE LESS/SAVE MORE CAMPAIGN IN TIGARD a. Metro Regional Transportation Options Manager Pam Peck presented information. The PowerPoint presentation overview is on file in the City Tigard City Council and City Center Development Agency Meeting Minutes -July 10, 2007 page 4 Recorder's office. The mission is to reduce single-person car trips to minimize the need to increase road and other infrastructure capacity. 5. REVIEW FINAL CITY OF TIGARD PROJECT LIST FOR METRO'S REGIONAL TRANSPORTATION PLAN (RTP) UPDATE a. City Engineer Duenas presented the staff report. The PowerPoint presentation overview is on file in the City Recorder's office. The current RTP was adopted in 2004. This update extends the planning horizon through 2035. The updated RTP must be submitted to the federal government in March 2008. The City's project list was incorporated into the Washington County master list. City Engineer Duenas reviewed the process to date. A draft list of projects was reviewed and approved on May 15, 2007. The Council was asked to approve the final list as presented. b. Council Discussion Councilor Wilson commented that it seems as if 30+ years is a long time-frame and expressed doubt that it would be worthwhile to attempt to project needs that far out. There was discussion on what was driving the timeline: The State of Oregon will also need to submit information to this process. Mayor Dirksen noted this is not a final list insofar as projects will be updated over the next few years. Councilor Wilson expressed concern whether Highway 99W was represented well enough on the project list. There was additional discussion on this process including the coordination with Washington County who will submit projects on behalf of jurisdictions in this county to be evaluated by Metro. City Engineer Duenas said he believed there will be opportunity to add projects. The State still needs to submit its projects and City Engineer Duenas reminded City Council that 99W is a State highway. There was lengthy discussion regarding concerns about what will happen to the project lists during the Metro review based on past experience as to what projects get funding. Mayor Dirksen commented that the project list now before the City Council is the same list it has reviewed on several other occasions. Community Development Director Coffee reminded the Council that Tigard recently received $2.5 million from Metro for "green streets" for Main Street. Like all long-term planning processes they are essentially an exercise. The federal government is looking for a list that says what the Portland Metro region can reasonably expect to pay for over the next 35 years. The federal government uses this kind of information to allocate money to the different regions. As soon as we get projects for 99W that we can describe and Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 5 cost out, we will add that to our annual Community Investment Program and update our Transportation System Plan so we need to keep telling those in charge of funding about what we require. Councilor Woodruff said even though Council members might have some skepticism about the final outcome, we need to do everything we can to keep all options open for the most amount of money available. Selecting priorities is always a challenge. Even if only a portion of the money is allocated to Tigard, it will be helpful. Mayor Dirksen supported remaining involved. City Engineer Duenas commented on projects that seem to do well with getting funding; for example, modernization projects appear not to be the focus and projects that are multi- modal are more likely to get funded. Mayor Dirksen commented that the federal government was critical of Metro's last list of project because upgrades to roads were not listed. He said there may be more incentive this time around to include those kinds of projects. C. Council consideration: Motion by Councilor Buchner, seconded by Councilor Woodruff, to approve the list as submitted by City Engineer Duenas. Discussion on the motion followed: Mayor Dirksen advised he would be in favor of approving this list, which is basically the list approved by the Council previously. The list now represents a reshuffling of priorities to show projects on the list that meet the 200 percent level. He said he will agree to approve the .list with the caveat that as we move forward with the review of 99W and those projects solidify, we quickly get those into the pipeline as soon as we are allowed. Councilor Sherwood asked if staff could meet with the State to get 99W on the State plan. Mayor Dirksen and Councilor Sherwood said we need to keep pressuring regarding the 99W project. City Engineer Duenas, in response to a comment from Councilor Wilson, noted that an Oregon Department of Transportation (ODOT) representative said the City would need to make a good case if asking for funding of streets that are off of the State system but help their system perform better. City Engineer Duenas said he thinks the 99W study will help although we will probably have to do additional work once we come up with specific projects. Mayor Dirksen pointed out that ODOT is involved in the 99W study and it might be found that the best way to help 99W is by finding other ways to pull Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 6 traffic off 99W. He thought ODOT might: be more supportive for these types of off-system improvements. Council vote on the motion: The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Recess City Council Meeting (8:30 p.m.) > Motion by Councilor Sherwood, seconded by Councilor Buehner, to recess the City Council meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Convene City Center Development Agency (CCDA) Meeting • City Center Development Agency Chair Dirksen called the meeting to order at 8:31 p.m. • Roll Call: Chair and Board Members of CCDA Present: Chair Dirksen Director Buehner Director Sherwood Director Wilson Director Woodruff Chair and Commissioners of CCAC Chair Switzer Vice Chair Craghead Commissioner Barkley Commissioner Gallagher Commissioner Potthoff Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 7 6. JOINT MEETING OF CITY CENTER DEVELOPMENT AGENCY (CCDA) AND THE CITY CENTER ADVISORY COMMISSION (CCAC) FOR DISCUSSION WITH CONSULTANT REGARDING THE DOWNTOWN REAL ESTATE DEVELOPMENT STRATEGY a. Associate Planner Farrelly introduced this item to review the Downtown Real Estate Development Strategy. The City hired the Leland Consulting Group, a Real Estate Development and Economics Consultant, to provide their professional, unbiased opinion on the redevelopment potential of the downtown urban renewal district. Associate Planner Farrelly introduced Chris Zahas and Tina Mosca from the Leland Consulting Group to present some of their initial findings. Mr. Zahas presented the Downtown Tigard Revitalization Strategy Report. The PowerPoint presentation overview is on file in the City Recorder's office. b. CCDA/CCAC Discussion highlights: CCAC Chair Switzer: ■ Don't lose sight of the area north of 99W, which could be treated as an "economic engine." While Main Street is the heart of the downtown, it might be easy to lose track of the fringe areas including the area north of 99W. ■ It is important not to sink all of the public projects into areas immediately on or adjacent to 99W. Consider short-term and long-term "jump-start" redevelopment projects .in other areas in the urban renewal district. ■ Concern that the Report might be too prescriptive identifying specific businesses. National chain businesses might not necessarily be what are wanted; rather, are we looking for local ownership to add to the character of the downtown. ■ Might be critical to consider land assembly. Now, there are many small parcels, which would make it impossible to implement the downtown plan. ■ Do not ignore the opportunity to tie in new development with transit facilities; commuter rail and the bus system. ■ Consider creating an Economic Development position in the City of Tigard. There has been discussion among the City Center Advisory Commission members about the value of having this type of position to recruit new businesses and retain the current businesses. This would help toward establishing the Tigard area as a business friendly community. Part of this position might be funded through the urban renewal district. Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 8 CCDA Director Buehner: ■ Discussed situations where businesses might feel pushed out yet have no intention of moving from the downtown area in the foreseeable future. Mr. Zahas acknowledged this could be an issue and noted one strategy for mitigating this circumstance would be to identify areas where companies could relocate. However, there still might be resistance if the business owner decides that the downtown area works well for them and they do not want to move because no other area would meet their needs in a similar fashion. There is a considerable amount of light industrial in the downtown that does not fit into the Plan for the long term. Efforts must be made to try to determine whether there are other areas in Tigard that could accommodate these businesses. The decision must be made whether the City would have a role in identifying other properties. If some of these uses, for one reason or another, opt to stay, then this must be worked around. Situations will need to be resolved on a case-by-case basis and it is difficult to be too general; however, as an overall strategy, it is important to have good, frequent, open and direct communication with the businesses to gain their trust as a potential partner as they decide whether to stay or relocate. CCAC Commissioner Potthoff ■ Would it be valuable to include a series of "big ideas?" We have an opportunity in this community with commuter rail and with over 40 percent of the population new to the area in the last ten years in that real change is going on. • Gave an example of a "big idea": Pursue something such as the National Energy Efficiency Development Institute (NEEDI) for alternative energy research. This is a research institute of higher education that could possibly be funded through a consortium of energy companies, public foundations, or private money. Consultant Zahas: ■ Agreed with "big idea" tact noting some "big ideas" that are embedded in the Plan; i.e., performing art center and urban creek. ■ Referred to the concept of "champions" (leaders) noting that every big idea needs champions within the community and business world to make them happen. Councilor Wilson: ■ Acknowledged the process of evolution for major changes to take place, but then there seems to be a time when things start to happen very quickly. He cited as examples the Pearl District and the area along North Macadam in Portland where underutilized areas were redeveloped Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 9 seemingly very quickly once the redevelopment started. What does it take for something like these developments to occur; i.e. how would the Portland/Metro area stack up in terms of its appeal for investors. ■ Tigard area should be attractive because of demographics surrounding it: transportation links, Kruse Way, Washington Square, and visibility from Highway 217. ■ Is there a possibility of going for a "home run" if it is found there is a pent-up demand in this area? Consultant Zahas: ■ Referred to the Highway 99W/Hall Intersection noting some areas are tailored more for smaller infill-development types of development where areas along Highway 99W could facilitate larger shopping centers. He asked for discussion on types of uses: 1. Are larger developments wanted, or 2. Are infill-development types wanted across the board? ■ Look at the context and the parcels of land for development opportunities. Consider ownership: private or public. Where should the catalyst projects go; what kinds of uses do you envision. Discussion continued regarding redevelopment and the types of projects suitable for different areas. Councilor Wilson referred to Russ Chevrolet, which he understands has been looking for another site. Perhaps, this business might be more suited for land that PacTrust has been looking to develop. The current Russ Chevrolet site might be a good place for "signature retail' (a catalyst). During the discussion that followed, some of the key areas of interest indicated were: ■ Higher-end high density residential. ■ Rental units. ■ Land assembly will be one of the first hurdles. ■ Developers are now looking to develop property that was previously considered as secondary, smaller sites. ■ Trends are favorable for housing, especially apartments. ■ Could larger chain businesses serve as an anchor for smaller businesses? There was discussion and clarification that no one was advocating something such as a Wal-Mart at the Highway 99W/Hall intersection. What was envisioned was a big project such as a large hotel that would introduce people to the downtown. Consultant Zahas said a public plaza could be a catalyzing project as another example. Additional discussion Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 10 included what the market conditions might foster; i.e., rental housing and owner-occupied housing. ■ Discussion about what is meant by urban density. Some areas might be conducive to several stories of commercial/residential, while others would remain at one or two stories (Main Street). ■ Discussed the upcoming trip to Port Moody which offers an example of a community with multiple centers with specific roles. ■ Discussed importance of infrastructure including transportation and design of items such as streetlights. ■ Discussed the performing arts idea more. To draw from the region appropriate facilities are needed including businesses that would support the center (i.e., restaurants). Talked about creating an environment so opportunities could present themselves. ■ Talked about the proximity of Broadway Rose and the Ballroom Dance Company, which might represent opportunities. ■ Essential to develop a relocation assistance plan. • Consider assistance plans for individuals who want to restore an existing building. ■ Encouraged all present to attend the Port Moody visit if possible. City Cen ter Developmen t Agency (CCDA) Meeting Adjourned at 9.•49p.m. Motion by Director Sherwood, seconded by Director Buehner, to adjourn the City Center Development Agency meeting. The motion was approved by a unanimous vote of City Center Development Agency members present. Chair Dirksen Yes Director Buehner Yes Director Sherwood Yes Director Wilson Yes Director Woodruff Yes City Council Meeting recon ven ed at 9.•50p.m. Councilor Wilson left the Council bench and did not participate in the discussion for Agenda Item No. 7. 7. CONTINUE DISCUSSION FROM THE JUNE 26, 2007, CITY COUNCIL MEETING REGARDING SETTING DATE FOR CITY COUNCILOR ELECTION Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 11 a. A copy of the staff report for this item is on file in the City Recorder's office. Two options were offered to the City Cowicil regarding setting a filing deadline date for the election for a City Councilor on November 6, 2007. b. Councilor Woodruff noted his support for Option 1, which would be to retain the filing deadline of July 9, 2007. C. Council Consideration: Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adopt Resolution No. 07-45, Option 1. RESOLUTION NO. 07-45 - A RESOLUTION CALLING FOR A SPECIAL ELECTION ON NOVEMBER 6, 2007, FOR THE ELECTION OF A CANDIDATE TO THE OFFICE OF TIGARD CITY COUNCILOR TO SERVE FOR A ONE-YEAR TERM: JANUARY 1, TO DECEMBER 31, 2008. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buchner Yes Councilor Sherwood Yes *Cea gar V419an Yes Councilor Woodruff Yes *Correction to Minutes on August 28, 2007: Councilor Wilson did not vote on this item. 8. ADJOURNMENT: 9:53 p.m. Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buchner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Tigard City Council and City Center Development Agency Meeting Minutes -July 10, 2007 page 12 Attest: Catherine Wheatley, City Recorder Mayor, City of Tigard Date: Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 13 7. CONTINUE DISCUSSION FROM THE JUNE 26, 2007, CITY COUNCIL MEETING REGARDING SETTING DATE FOR CITY COUNCILOR ELECTION a. A copy of the staff report for this item is on file in the City Recorder's office. Two options were offered to the City Council regarding setting a filing deadline date for the election for a City Councilor on November 6, 2007. b. Councilor Woodruff noted his support for Option 1, which would be to retain the filing deadline of July 9, 2007. C. Council Consideration: Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adopt Resolution No. 07-45, Option 1. RESOLUTION NO. 07-45 - A RESOLUTION CALLING FOR A SPECIAL ELECTION ON NOVEMBER 6, 2007, FOR THE ELECTION OF A CANDIDATE TO THE OFFICE OF TIGARD CITY COUNCILOR TO SERVE FOR A ONE-YEAR TERM: JANUARY 1, TO DECEMBER 31, 2008. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes 8. ADJOURNMENT: 9:53 p.m. Motion by Councilor Woodruff, seconded by Councilor Sherwood, to adjourn meeting. The motion was approved by a unanimous vote of Council present. Mayor Dirksen Yes Councilor Buehner Yes Councilor Sherwood Yes Councilor Wilson Yes Councilor Woodruff Yes Tigard City Council and City Center Development Agency Meeting Minutes -July 10, 2007 page 12 Catherine Wheatley, City Recorder Attest: May r, ty of Tigard Date: ' 0~ Tigard City Council and City Center Development Agency Meeting Minutes - July 10, 2007 page 13 MEMORANDUM A TO: Honorable Mayor and City Council Chair and City Center Advisory Commissioners FROM: Cathy Wheatley O'~, RE: Excerpts of a Portion of the July 10, 2007, Discussion at the City Council and City Center Advisory Commission Joint Meeting DATE: July 13, 2007 Attached is an excerpt of the discussion among the City Council and City Center Advisory Commission members at the July 10 meeting where clarification was requested regarding the potential for the Highway 99W/Hall intersection. c: City Manager Prosser Community Development Director Coffee Senior Planner Nachbar Associate Planner Farrelly Joint meeting with City Center Development Agency and the City Center Advisory Commission July 10, 2007 Excerpts of discussion: Councilor Wilson: You know, I think somebody had had a discussion with Russ Chevrolet. They're in a prime, visible spot on the edge of the slope that you can see from there - and it's kind of a bad place for a car dealer and I think they would admit that and they have been looking for another site. PacTrust, at the same time is trying to develop a flat site in the Tigard Triangle. I don't know if the Walmart rumors are true, we haven't heard anything from them for awhile, I don't know what they're planning, whether they have something lined up. If they could switch locations and do something at Russ Chevrolet that were more sort of signature retail or something that would then form a catalyst for other development, I think that would help kink start things faster than a slow, incremental approach, that then might get - You mentioned that rental housing units would be an easier sell right off the bat. Well, if there were something there like that then I think it would help make it more appealing for "For Sale" units. Mayor Dirksen: Another large development that could potentially happen on the other end of the scale would be for a developer looking for a place to put some higher-end, high-density housing and decide that he wants to buy this whole chunk of property between City Hall and Main Street, along Fanno Creek Park and have a large housing development with access through Burnham Street and overlooking the park. One developer could identify that and start putting together a package to do that all in one development. I wouldn't be opposed to that if that kind of thing were to happen. But, the question is, how would we make that happen. Mr. Zahas: So the question is what role does the City play in making that happen. And, that's one of the reasons we want to do some developer interviews, is to find out what would they need to help them come to the table. Would they be willing to knock on doors and assemble the properties themselves or would they look to the City to do that for them. How much of a critical mass of property would they want to come in. Do they need two acres or do they need ten acres in order to build a community, a housing community. Those are some of the questions we want to get definitive answers on through the course of the project. Councilor Woodruff: Those will be critical interviews. We keep guessing what people might want. We need to talk to the people that have the money and say...ask them. Later: Mayor Dirksen: I think that we are all in agreement about really the only place where that kind of thin would be desirable or anyone would be interested in would be right on the four corners of Hall Boulevard. And, it has been commented that there might be some opportunity there for larger regional-type retail ...but that's about it... Commissioner Potthoff: I just want to clarify - It's a suggestion that Council's in favor of a Walmart at 99 and Hall? (laughter from one or two people). Mayor Dirksen: No. Commissioner Potthoff: Well, that's what I specifically heard Councilor Wilson suggest earlier that that would be a good location for Walmart because the site.... Councilor Sherwood: No, no, that's not what he said. Mayor Dirksen: That's not what he was saying. laughter Commissioner Potthoff: We'll have to see the tape... Councilor Wilson: If this is the opening swipe in the campaign, it sounds like it's going to get pretty nasty. laughter Commissioner Potthoff: No, I'm trying to clarify what was said, and I heard the Mayor just say that big box retail at Hall and 99 was probably the best place for it. I just pose the question that if we are talking about smaller, non-national retailers on Main Street...] think that the data's pretty clear, but I defer to the Leland Consulting Group in terms of what big box retail on the corner of Hall and 99 is going to mean for smaller, non- national local-based retail on Main Street. Would you care to speak to that, please? Mr. Zahas: I would ...I think Main Street has found a niche that is not competitive with the big boxes. The big boxes are in Tigard already in the Triangle with Costco and Fred Meyer and everywhere else. And, they provide the same services as pretty much any other big box that we haven't already named. It's the small, locally owned restaurants, the boutique-type stores. And there seems to be the emerging niche of home decorating businesses locating downtown that are kind of clustering around the A-Boy. Those types of businesses serve a different need than big boxes ever could. And, I feel pretty confident in saying that even if a big box did go in on the Hall/99 intersection, it wouldn't have any real impact on the restaurants - The Brew Pub - on the types of businesses that you are seeing beginning to emerge on Main Street. , Commissioner Potthoff: It is your position that A-Boy would be unaffected by a Walmart at 99 and Hall... Councilor Wilson: Just a minute, let me clarify something. I did not say that Walmart should locate on Highway 99. 1 did not say that, I did not imply it, I did not mean it. Don't put it in your literature that I said that. Don't you dare. I said Walmart had been rumored to go in the Tigard Triangle and I said that it would be a better location for a car dealer than where Russ Chevrolet is now. And, the term that I used was "signature retail." Commissioner Potthoff... watch the tape. Councilor Wilson: Listen to the tape. I know what I said. Councilor Buehner: Roger... this is not the time or the place for this kind of discussion. Commissioner Potthoff. I'm sorry, I'm just trying to clarify what we're talking about here. People have said things and I just want, as a member of the City Center Advisory Commission, I want to clarify because I know how all these things get legs. That all of sudden somebody floats out an idea that it's going to be Walmart at 99 and Hall. And, no one objects to it and says, wait a minute, did I hear you correctly? Councilor Wilson has clarified that that's not his position. I accept that. We'll see.. I'll have to revisit the tape and see what was said. That's it. Councilor Woodruff: Well, it doesn't matter how the tape sounds if it's been clarified and we know... What I was hearing was that we could have a big project. One of the things the Mayor has talked to is about some kind a hotel, a large hotel that would introduce people into the downtown area. That's not going to be built right downtown very likely, but some place like where Russ Chevrolet is could be a place for a hotel. So, we're talking about a big project that needs a lot of space and visibility. I think that's all we're suggesting with that. And, if Russ Chevrolet needs another place to go, then the suggestion was that might be a better place for them. Like we were saying, we need to find other alternatives for people if we need to have different uses for property we have. I think we've clarified, we don't have to listen to the tape. It's been clarified where nobody is suggesting... we had a big scare about Walmart in the past that was totally unfounded and let's not get back into that now. Nobody's talking about a Walmart. We have nobody on the...that's made any suggestion to do that. It has not come forward to the Planning Commission so stop talking about Walmart. There's nothing in the works about it and we're done with it. We have some people that like to make a campaign out of that and get people all riled up and that's been done, it's over with, so move on. iAaom\cathy\ccm\2007\070710 - transcript of comments on hall-99w.doc 1Z; City Center Development Agency City of Tigard, Oregon Affidavit of Notification In the Matter of the Notification of Consideration of City Center Development Agency July 10, 2007, Agenda Item - CITY CENTER DEVELOPMENT AGENCY (CCDA)/CITY CENTER ADVISORY COMMISSION (CCAC) JOINT MEETING FOR DISCUSSION WITH DOWNTOWN REDEVELOPMENT STRATEGY CONSULTANT, LELAND CONSULTANT GROUP STATE OF OREGON ) County of Washington) ss. City of Tigard ) I, . ~4 o-e , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax : Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) and the following people/organizations by e-mail: Editor, The Regal Courier (Fax No. 503-968-7397) A copy of said Notice being hereto attached and by reference made a part hereof, on the Q day of ` 120 Signature of Person who Performe otification Subscribed and sworn (or affirmed) before me this day of :Eu I~1 C_ , 20 OFFICIAL SEAL JILL M BYARS Signature/of Notary ub c for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 City of Tigard 06/26/2007 08:29 FAX 5036847297 >k TX REPORT s** TRANSMISSION OK TX/RX NO 2700 5039686061 CONNECTION TEL SUBADDRESS ian CONNECTION ID Oregonian ST. TIME 006/26 08:29 0'35 USAGE T 1 PGS. SENT OK RESULT 4,~{! .{~,r.iiP~•rFilllY~]i}fi'~it!•~~id ~I ' l.x.., t yq-}~.}.~!: {;Pjpgri irSa i~N•,<., ril•N?i i'r f i~' ~~!!j {~}).~t ^~,.~E}i{tlrt!'''I~i! 11 r ~ !Yt ~.1~ i(:.Y.~ • :r. i!:i!~)ili:~i ~1 i:~~`i:! ~ ~rf ' } ~ ~'t •'fyr~H•t{j ~ ~ •ii~~{' ;Ir} I I "n ri:I!~i}i; lli f;:,~!! y n1.p ! i ? . ; : !i+• : ti ,:t(} re -j ";,ij!) r r4.r'! = ! !~Il ,7 ?,t ' WORN- , }ili!. }1t~{j~'a•l+l lir~, .i!1!5ir~.y..~l ~?.ii(;~r.i.F`•;r '.~j~tFiir:• 1 ?Ir~~I.:~~f~ti!• !rE?'l~qq.Ftl.}'}~j.}Ff,:u'.{ ~~pi~I~jiii~ ?l`j',~~(SF(r,S~'5:'yi~1{'' ~ r s'i'l:~.!a4~~1 r!.;'.i.;.1 .r~ •n.- l, ti y:~Eihi:~~t(+jj~~}a~"};~1. j ~t;'~:i♦'r.~!~l~u a?ji, ~~~.i , J•r t' (!t, ir~g}tt .7ti{ry{j. , l}~.,. ~til~~ t i '1 i~r ~erlrcE ~ tt} . • }'ri1.°;, ~!C.~r .'.i'.j1''x~ii }H~~~1}ir~,r,~~!nr4y~, ~i}9tar ';'y,(l!x~~91i'~.!~i~'i!i~?: fy~~{l!i!,~;•'}?i9'isr;!i!t,"~ ~ ~•ji{S'Frri!t trFfrtl}}f:,l ~~ii:1(}:dC~!:"f.',. !S IN 1 M' • ' ~Lr r~!~'~'~?'aTt'i!'i'?i?r~'4~~•9 liir_'~Lli!~". ~~ri~;lpti :q''~; t .>`r tr, . ! •:r ,~;§Qut:~'Pp::~!i~{ i;~ ~:;.~t~t'r•lj,r ~ {~r.~~ fi}FFrtitiyyiil~i~'rf}3 {}irli i'~rlrii, 111 i• : • 1{ ii..: ' } .i ~ ' t;•5.iit{,,~•!R?~14i;~i?ir}~}'.3}~:~'i 15~ l~;,~ !5?! ~f.. ~ . ~rliil•t .1L! } yr.q: ,J!. } IS'~ i' • ' it ~i!i•sS?~• t trio. r.,t }!'it•"~iiiu. q)!p ? i~ r }tip u; 7;• :•I" iL4!i . ._a C~~t Notice The City Center Development Agency (CCDA) will on the my 10, 2007, City Council and City CeteDevelopment Ag ency Meeting Agenda the following item for consideration: ISORY DEVELOPMENT AGENCY (CCDA)/CIT N E THE DROWN CITY CENTER C JOINT MEETING FOR DISCU CONSULTING GROUP COMMISSION TOWN REDEVELOPMENT STRATEGY CONSULTANT, LE Please forward to: The Tunes (Fax No. 503-546-0724) ❑ Barbara Sherman, Newsroom, ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues r as the city's urban renewal agency, will work on an urban elated to Urban renewal. The CCDA, function.~g to facilitate the-development and redevelopment of downtown Tigard and possibly other renewal plan designed areas within the city. • The City Center Development Agency (CCDA) will have before it on the July 10, 2007, City Council and City Center Development Agency Meeting Agenda the following item for consideration: CITY CENTER DEVELOPMENT AGENCY (CCDA)/CITY CENTER ADVISORY COMMISSION (CCAC) JOINT MEETING FOR DISCUSSION WITH DOWNTOWN REDEVELOPMENT STRATEGY CONSULTANT, LELAND CONSULTING GROUP Please forward to: ❑ Barbara Sherman, Newsroom The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to adc.lress issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on' n urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Is'-rager by calling 503-639-417 t, ext. 2419. Deputy City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library X0 JARSHH T ,LNUS •S9d 66,00 Z ROM TC:90 9Z/90 awil 'ZS SaTTL-A QI NOIZ0HNN00 SSFIH(Ri ans 5E9ZTLEE05T 1211 NOI,LOHNN00 TOLZ ON XH/XZ XO NOISSINSNVU MUM Xs TOOZ P-110BTZ So SaTO L6ZLV99909 Xvj 1£:80 LOOZ/9Z/90 Page 1 of 1 Carol Krager - Meeting Notice W v w From: Carol Krager To: Editor@TheRegalCourier.com Date: 6/26/2007 9:48 AM Subject: Meeting Notice Please publish the attached meeting notice of the City Center Development Agency meeting at the July 10, 2007 Tigard City Council meeting. Thank you. Call me at 503-718-2419 if you have any questions. file://C:\Documents and Settings\carolk\Local Settings\Temp\GW}000O1.HTM 6/26/2007 TIGARD' CITY CENTER 11 DEVELOPMENT 1GEN(,~' MEETING JULY 10, ! n TIGARDICITY HALL TIGARD 13125 SW HALL BLVD. 11GARD OR 97223 Notice The City Center Development Agency (CCDA) will have before it on the July 10, 2007, City Council and City Center Development Agency Meeting Agenda the following item for consideration: CITY CENTER DEVELOPMENT AGENCY (CCDA)/CITY CENTER ADVISORY COMMISSION (CCAC) JOINT MEETING FOR DISCUSSION WITH DOWNTOWN REDEVELOPMENT STRATEGY CONSULTANT, LELAND CONSULTING GROUP Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. Deputy City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library City Center Development Agency City of Tigard, Oregon Affidavit of Posting In the Matter of the Notification of Consideration of City Center Development Agency On July 10, 2007, Agenda Item - CITY CENTER DEVELOPMENT AGENCY (CCDA)/CITY CENTER ADVISORY COMMISSION (CCAC) JOINT MEETING FOR DISCUSSION WITH DOWNTOWN REDEVELOPMENT STRATEGY CONSULTANT, LELAND CONSULTANT GROUP STATE OF OREGON ) County of Washington) ss. City of Tigard ) I, v~f~ , , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of said Notification of July 10, 2007 Agenda Item - CITY CENTER DEVELOPMENT AGENCY (CCDA)/CITY CENTER ADVISORY COMMISSION (CCAC) JOINT MEETING FOR DISCUSSION WITH DOWNTOWN REDEVELOPMENT STRATEGY CONSULTANT, LELAND CONSULTANT GROUP A copy of said Notice being hereto attached and by reference made a part hereof, on the day of ~~lc vt L , 206-7. Signature of Person who Performed Notification Subscribed and sworn (or affirmed) before me this / day of 20 OFFICIAL SEAL Signature of Notary P lic for Oregon JILL. M BYARS NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14, 2008 TIGARD CITY,CENTER DEVELOPMENT AGENCY MEETING J'QLY°10,2007.: TIGARD .CITY HALL ` i 13125 SW HALL BLVD. . TIGARD OR 97223 Notice The City Center Development Agency (CCDA) will have before it on the July 10, 2007, City Council and City Center Development Agency Meeting Agenda the following item for consideration: CITY CENTER DEVELOPMENT AGENCY (CCDA)/CITY CENTER ADVISORY COMMISSION (CCAC) JOINT MEETING FOR DISCUSSION WITH DOWNTOWN REDEVELOPMENT STRATEGY CONSULTANT, LELAND CONSULTING GROUP Please forward to: ❑ Barbara Sherman, Newsroom, The Times (Fax No. 503-546-0724) ❑ Newsroom, The Oregonian (Fax No. 503-968-6061) ❑ Editor, The Regal Courier (Fax No. 503-968-7397) The CCDA was reactivated by Resolution 05-32 on May 10, 2005, and will meet occasionally to address issues related to urban renewal. The CCDA, functioning as the city's urban renewal agency, will work on an urban renewal plan designed to facilitate the development and redevelopment of downtown Tigard and possibly other areas within the city. For further information, please contact Deputy City Recorder Carol Krager by calling 503-639-4171, ext. 2419. C Deputy City Recorder Date: Q,~le CPO Post: Tigard City Hall Tigard Permit Center Tigard Public Library STUDY SESSION AGENDA TIGARD CITY COUNCIL BUSINESS MEETING July 10, 2007 13125 SW Hall Boulevard, Tigard, Oregon 6:30 PD4 • STUDY SESSION > Council Discussion Regarding Changes to the Council Groundrules - Administration Department Qune 28, 2007 memo from Cathy Wheatley attached.) > Administrative Items ■ Team Building Meeting - Select Date (Calendar attached for August) ■ Special Meeting on July 17 with Lake Oswego Council and Intergovernmental Water Board; 6 p.m. dinner and 7 p.m. meeting. ■ Council Calendar: July *17 Tuesday Tigard City Council Special Meeting - 6 pm dinner; 7 pm meeting, City Flail *24 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Flail 26-27 Thurs-Friday Port Moody Trip, Vancouver BC - Departure 8:30 am. on 7/26 at Tigard City Flail 31 Tuesday 51h Tuesday Council Meeting - Cancelled August *14 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Flail *21 Tuesday Tigard City Council Workshop Meeting - 6:30 pm, City Hall *28 Tuesday Tigard City Council Business Meeting - 6:30 pm, City Hall *Regular Council meetings. • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660(2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(2) (e) - Real property transaction negotiations. 192.660(2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660(2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment- 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. Oadm\cat0&ca ss - pink sheet\2007\070410.doc Agenda Item No. Stu City SASS i On Meeting of -J-,A l u I a 00'7 MEMORANDUM ro"11~frjl ATIGARD TO: Honorable Mayor and City Council FROM: Cathy Wheatley, City Recorder RE: Review of Council Groundrules DATE: June 28, 2007 At its June 26, 2007, meeting, the City Council received a copy of the current Council Groundrules set by Resolution No. 06-51. Councilor Buehner suggested one change on Page 5 to change a tide: Assistant to the City Manager should now be Assistant City Manager. I made this change to the attached document, which will become the exhibit to a resolution incorporating any other changes to the groundrules identified by the City Council. A discussion of the groundrules is scheduled for the July 10 study session. After the Council determines if there are additional changes to be made, staff will prepare a resolution for the Council's consideration within the July 24 Consent Agenda. Attachment Oadm\packet'07\0707104nemo. council gmundwles.doc EXHIBIT A. Resolution No. 07 CITY COUNCIL GROUNDRULES AND AGENDA PROCESS The following information is intended to assist with preparation for and the conduct of City Council meetings. The City Charter, Article IV, Section 13, contains regulations that govern Council meetings. The Groundrules describe the process followed by Council in scheduling and conducting meetings. Council/Mayor Roles • The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the rules of the Council and determine the order and length of discussion on any matter before the Council, subject to these rules. The Presiding Officer may move, second, debate and vote and shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager and all documents shall be attested to by the City Recorder. The Mayor shall appoint the committees provided by the Rules of Council. • In all other actions, decisions and other matters' relating to the conduct of business of the City, the Mayor or President shall have no more or less authority than any other Council member. For the purposes of this written procedure any reference to the Council (unless otherwise specifically noted to the contrary) will include the Mayor, President and Council members. Conduct of City Meetings • Council will meet at least once a month. Regularly scheduled meetings shall be on the second, third, and fourth Tuesdays of each month. • The Council meetings on the second and fourth Tuesdays are "Business" meetings; the Council meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise designated by the City Council. • Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the established place of meeting. On the second and fourth Tuesdays the meetings will begin with a Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting will begin at 6:30 p.m. 1 • Roll Call/Voting Order: The roll shall be called in alphabetical order by last name. At each succeeding meeting at which a roll call vote is taken, the council person who voted last during the previous meeting, shall vote first and the Council person who voted first during the preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the voting order remain fixed for each meeting and that a different Council person shall vote last during each separate meeting for the duration of the meeting. • Charter Section 19 provides that'the concurrence of a majority of the members of the Council present and voting, when a quorum of the Council is present, at a Council meeting shall be necessary to decide any question before the Council.' A Council member who abstains or passes shall be considered present for determining whether a quorum exists, but shall not be counted as voting. Therefore, abstentions and 'passes' shall not be counted in the total vote and only votes in favor of or against a measure shall be counted in determining whether a measure receives a majority. • The Chair, or other members if the Chair fails to remember, shall call for a Point of Order at or around 9:30 p.m. to review remaining items on the agenda with the Council. The Council may reset or reschedule those items, which it feels may not be reached prior to the regular time of adjournment. • The Council's goal is to adjourn prior to 10 p. m. unless extended by majority consent of all Council members then present. If not continued by majority consent, then the meeting shall be adjourned to either the next scheduled meeting or the meeting shall be continued to a special meeting on another date. • Definitions - Meeting Types, Study Sessions and Executive Sessions: > BUSINESS MEETINGS: Business meetings are regular meetings where Council may deliberate toward a final decision on an agenda item including consideration of ordinances, resolutions & conducting public hearings. Business meetings are open to the public. The regularly scheduled business meetings are televised. Business meetings are generally scheduled to begin at 7:30 p.m. with a study session preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop-type of meeting (see definition below) which also provide an opportunity for the Council to review the business 2 meeting agenda and to ask questions for clarification on issues or on process. Study Sessions are open to the public. All Council meetings are open to the public with the exception of Executive Sessions. Executive Sessions can be called under certain circumstances and topics are limited to those defined by ORS 192.660. - The "Citizen Communication" portion of the agenda is a regular feature on the Council Business meetings. This item will be placed near the beginning of the Council Agenda to give citizens a chance to introduce a topic to the City Council. Citizen Communications are limited to two minutes in length and must be directed to topics that are not on the Council Agenda for that meeting. - At the conclusion of the Citizen Communication period, either the Mayor, a Council member or staff member will comment what, if any, follow-up action will be taken to respond to each issue. At the beginning of Citizen Communication at the next business meeting, staff will update the Council and community on the review of the issue(s), the action taken to address the issue, and a statement of what additional action is planned. Council may decide to refer an issue to staff and/or schedule the topic for a later Council meeting. > WORKSHOP MEETING: Workshop meetings are regular meetings where Council reviews and discusses- agenda topics with no intent of deliberating toward a final decision during the meeting. Workshop meetings are not currently scheduled to be televised but are open to the public. Workshop agenda items are generally topics which Council is receiving preliminary information on and providing direction for further staff analysis and information gathering for a later business meeting. Workshop topics may also include discussions with standing boards and committees, as well as other governmental units. Appropriate topics for Workshop meetings include: Introduce a Topic: Staff will bring up new items to determine whether Council wants to entertain further discussion and whether to schedule the topic as an item on a future agenda. Educational Meetings: Council will review research information presented by staff, consultants, or task forces - usually as a process check; i.e., is the issue on the right "track"? 3 Meet with individuals from City boards and committees or other jurisdictions to discuss items of common interest (examples: other Councils, the School District, and other officials). Administrative Updates: Items such as calendar information, scheduling preferences, process checks. > STUDY SESSIONS: Study Sessions precede or follow a Business Meeting or Workshop Meeting. As stated above, they are conducted in a Workshop-type setting to provide an opportunity for Council to review the Business Meeting Agenda and to ask questions for clarification on issues or on process. Information is also shared on items that are time sensitive. During Study Sessions, any Council member may call for a Point of Order whenever he or she wishes to stop the "discussion" because he or she feels that it is more appropriate for the City Council to discuss the matter during the Council meeting. If a Point of Order is raised, the City Council will discuss the Point of Order and determine whether the "discussion" should continue on or be held during the Council meeting. The decision on whether to continue the "discussion" or not shall be determined by the majority consensus of the Council members present. If Council discusses a Council Agenda Topic in a Study Session prior to that Council meeting, either the Presiding Officer or City Manager will briefly state at the introduction of the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention the key points of the discussion. > EXECUTIVE SESSIONS: Meetings conducted by the Council, City Manager, and appropriate staff for deliberation on certain matters in a setting closed to the public. Executive Sessions may be held during a regular, special or emergency meeting after the Presiding Officer has identified the ORS authorization for holding the Executive Session. Among the permitted topics are employment of a public officer, deliberations with the persons designated by the Council to carry on labor negotiations, deliberations with persons designated to negotiate real property transactions, and to consult with legal counsel regarding current litigation or litigation likely to be filed. Policy Regarding Interrelationships Between the City Council and Its Appointed Commissions, Boards or Committees (hereinafter referred to as "Boards") . • The Council shall follow the Procedure for Recruitment and Appointments to Boards and Committees established in Resolution No. 95-60. 4 • Appointments to any committees not covered by Resolution No. 95-60 shall be made following the procedure provided within the Resolution or Ordinance, which created the committee. • Appointments to intergovernmental committees shall be made by Council Action. • Appointments of Council members to internal City committees as the Council Liaison shall be made by the City Council. • It is Council policy to make known to the public, by notice in the Cityscape, of the occurrence of vacancies on City boards for the purpose of informing persons who may be interested in appointment. • Council will entertain regular representation by persons outside the City on those boards, which provide for such non-city membership. • The Mayor and one Council member will serve on the Mayor's Appointment Advisory Committee for the purpose of interviewing and recommending potential board members. Council members will serve on this Committee with the Mayor on a rotated basis for a term of six months. Terms shall begin January 1 and July 1. Communications Between City Councilors, City Manager and Staff • Councilors are encouraged to maintain open communications with the City Manager, both as a group and individually in one-on-one sessions. • Councilors are encouraged to direct inquiries through the City Manager, giving as much information as possible to ensure a thorough response. • In the absence of the City Manager, Councilors-are encouraged to contact the *Assistant City Manager. In the absence of both the City Manager and the *Assistant City Manager, Councilors are encouraged to contact the Department Head, realizing that the Department Head will discuss any such inquiries with the City Manager. • Contacts below the Department Head are discouraged due to the possible disruption of work, confusion on priorities, and limited scope of response. *Changed from Assistant to the City Manager as suggested by Councilor Buehner on June 26, 2007. 5 Council Agendas and Packet Information • The City Manager will schedule agenda items while attempting to maintain balanced agendas to allow for discussion of topics while meeting the established 10 p.m. adjournment time. • The City Manager will schedule items allowing time for staff research and the agenda cycle deadlines. • The agenda cycle calls for submittal of items 10 days in advance of a Council meeting. Add-ons are to be minimized, as well as handouts distributed at the start of meetings, except Executive Sessions. • Councilors and staff will prepare in advance of public meetings and issues should be presented fully in packets. • Council is supportive of the role staff should play in offering professional recommendations. Staff is aware of Council's right to make final decisions after considering the staff recommendation, public input, the record and Council deliberation on the matter. • Council members should attempt to give at least 24 hours' notice, by advising the City Manager and the City Recorder of a request to remove a Consent Agenda item for separate discussion. Communications Among Councilors • Councilors are encouraged to suggest agenda topics at the bench or to contact the City Manager about scheduling an item into the Tentative Agenda. • Add-on Agenda items should be brought up at the start of the meeting and generally considered only if continuing to a later agenda is not appropriate. • Requests for legislative action of Council may be initiated by an individual Council member during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. 6 Communications with Community/General Public • Councilors and the General Public are reminded of the Agenda cycle and cut-off dates. Administrative staff is available to explain how public issues are handled and how citizen input may be accomplished. • "Official" communication should come through City Hall and be provided by the City Manager. Direct submittal or inquiries to the Council or individual Councilors should be referred to the City Manager or Councilors may ask the City Manager to look into an issue. • Official "press releases" are encouraged, both to assure accurate reporting and to advise Council and Staff of the official position communicated to the press. Press releases are through the City Manager's Office. General • Councilors are always Councilors in the eyes of the Administration, never simply private citizens. Thus, Councilors are always treated by Administration as Council members. • Information that "affects" the Council should go to Council. The City Manager is to decide on "gray areas," but too much information is preferable to too little. • Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal" or "across the board," but rather should be made in service or program areas, giving staff full opportunity to provide data clearly defining the anticipated impact of the action. • It is the policy of the Council that if Councilors are contacted regarding labor relations during labor negotiations or conflict resolution proceedings, then Councilors have no comment. • Councilors and the City Manager agree to report and discuss any contact, which might affect labor relations with the entire Council in Executive Session. • The Council Ground-rules will be submitted for review by Council each year either in the July or August Workshop Meeting. The Groundrules can be reviewed and revised at any other time in the year when a specific issue or issues are identified requiring action prior to the established review period. istadmkathy%coundlVmundmleslcouncilmies.exa.mvised 2007.doc 7 Agenda. Item No. S-L rlk4 SAS- on V Meeting of 3u l y I D, a DC» 41 MEMORANDUM TIGARD; TO: Honorable Mayor and City Council Ci-~I m ~a FROM: Cathy Wheatley, City Recorder ~aD aals RE: Review of Council Groundrules 8rwly-~ DATE: June 28, 2007 At its June 26, 2007, meeting, the City Council received a copy of the current Council Groundrules set by Resolution No. 06-51. Councilor Buehner suggested one change on Page 5 to change a title: Assistant to the City Manager should now be Assistant City Manager. I made this change to the attached document, which will become the exhibit to a resolution incorporating any other changes to the groundrules identified by the City Council. A discussion of the groundrules is scheduled for the July 10 study session. After the Council determines if there are additional changes to be made, staff will prepare a resolution for the Council's consideration within the July 24 Consent Agenda. Attachment hadmWcket'070707101memo - counal gmundwlesAOc ti EXHIBIT A Resolution No. 07 CITY COUNCIL GROUNDRULES AND AGENDA PROCESS The following information is intended to assist with preparation for and the conduct of City Council meetings. The City Charter, Article IV, Section 13, contains regulations that govern Council meetings. The Groundrules describe the process followed by Council in scheduling and conducting meetings. Council/Mayor Roles • The Mayor, or in the absence of the Mayor, the Council President, shall be the Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings, preserve order, enforce the rules of the Council and determine the order and length of discussion on any matter before the Council, subject to these rules. The Presiding Officer may move, second, debate and vote and shall not be deprived of any of the rights and privileges of a Councilor. The Presiding Officer shall sign all ordinances, resolutions, contracts and other documents, except where authority to sign certain contracts and other documents has been delegated to the City Manager and all documents shall be attested to by the City Recorder. The Mayor shall appoint the committees provided by the Rules of Council. • In all other actions, decisions and other matters' relating to the conduct of business of the City, the Mayor or President shall have no more or less authority than any other Council member. For the purposes of this written procedure any reference to the Council (unless otherwise specifically noted to the contrary) will include the Mayor, President and Council members. Conduct of City Meetings • Council will meet at least once a month. Regularly scheduled meetings shall be on the second, third, and fourth Tuesdays of each month. • The Council meetings on the second and fourth Tuesdays are "Business" meetings; the Council meetings on the third Tuesday of the month are "Workshop" meetings unless otherwise designated by the City Council. • Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. at the established place of meeting. On the second and fourth Tuesdays the meetings will begin with a Study Session following by the Business meeting. On the third Tuesday, the Workshop meeting will begin at 6:30 p.m. 1 • Roll Call/Voting Order: The roll shall be called in alphabetical order by last name. At each succeeding meeting at which a roll call vote is taken, the council person who voted last during the previous meeting, shall vote first and the Council person who voted first during the preceding meeting shall vote second and so on in a rotating fashion. It is the intent that the voting order remain fixed for each meeting and that a different Council person shall vote last during each separate meeting for the duration of the meeting. • Charter Section 19 provides that'the concurrence of a majority of the members of the Council present and voting, when a quorum of the Council is present, at a Council meeting shall be necessary to decide any question before the Council.' A Council member who abstains or passes shall be considered present for determining whether a quorum exists, but shall not be counted as voting. Therefore, abstentions and 'passes' shall not be counted in the total vote and only votes in favor of or against a measure shall be counted in determining whether a measure receives a majority. • The Chair, or other members if the Chair fails to remember, shall call for a Point of Order at or around 9:30 p.m. to review remaining items on the agenda with the Council. The Council may reset or reschedule those items, which it feels may not be reached prior to the regular time of adjournment. • The Council's goal is to adjourn prior to 10 p. m. unless extended by majority consent of all Council members then present. If not continued by majority consent, then the meeting shall be adjourned to either the next scheduled meeting or the meeting shall be continued to a special meeting on another date. • Definitions - Meeting Types, Study Sessions and Executive Sessions: > BUSINESS MEETINGS: Business meetings are regular meetings where Council may deliberate toward a final decision on an agenda item including consideration of ordinances, resolutions & conducting public hearings. Business meetings are open to the public. The regularly scheduled business meetings are televised. Business meetings are generally scheduled to begin at 7:30 p.m. with a study session preceding the Business Meeting at 6:30 p.m. Study Sessions are a workshop-type of meeting (see definition below) which also provide an opportunity for the Council to review the business 2 f meeting agenda and to ask questions for clarification on issues or on process. Study Sessions are open to the public. All Council meetings are open to the public with the exception of Executive Sessions. Executive Sessions can be called under certain circumstances and topics are limited to those defined by ORS 192.660. The "Citizen Communication" portion of the agenda is a regular feature on the Council Business meetings. This item will be placed near the beginning of the Council Agenda to give citizens a chance to introduce a topic to the City Council. Citizen Communications are limited to two minutes in length and must be directed to topics that are not on the Council Agenda for that meeting. At the conclusion of the Citizen Communication period, either the Mayor, a Council member or staff member will comment what, if any, follow-up action will be taken to respond to each issue. At the beginning of Citizen Communication at the next business meeting, staff will update the Council and community on the review of -the issue(s), the action taken to address the issue, and a statement of what additional action is planned. Council may decide to refer an issue to staff and/or schedule the topic for a later Council meeting. > WORKSHOP MEETING: Workshop meetings are regular meetings where Council reviews and discusses- agenda topics, Ce?v { final decision during the meeting. Workshop 0 meetings aye tv be televised Imt are open to the public. c t' . - vAUsS K, P-1U" oc COU n 1 5o C V Workshop agenda items are generally topics which Council is receiving preliminary information on and providing direction for further staff analysis and information gathering for a later business meeting. Workshop topics may also include discussions with standing boards and committees, as well as other governmental units. Appropriate topics for Workshop meetings include: Introduce a Topic: Staff will bring up new items to determine whether Council wants to entertain further discussion and whether to schedule the topic as an item on a future agenda. Educational Meetings: Council will review research information presented by staff, consultants, or task forces - usually as a process check; i.e., is the issue on the right "track"? 3 Meet with individuals from City boards and committees or other jurisdictions to discuss items of common interest (examples: other Councils, the School District, and other officials). CCTxCA sSians~ Administrative Updates: Items such as calendar information, scheduling preferences, process checks. > STUDY SESSIONS: Study Sessions precede or follow a Business Meeting or Workshop Meeting. As stated above, they are conducted in a Workshop-type setting to provide an opportunity for Council to review the Business Meeting Agenda and to ask questions for clarification on issues or on process. Information is also shared on items that are time sensitive. During Study Sessions, any Council member may call for a Point of Order whenever he or she wishes to stop the "discussion" because he or she feels that it is more appropriate for the City Council to discuss the matter during the Council'i'Meting. If a Point of Order is raised, the City Council will discuss the Point of Order and determine whether the "discussion" should continue on or be held during the Council meeting. The decision on whether to continue the "discussion" or not shall be determined by the majority consensus of the Council members present. If Council discusses a Council Agenda Topic in a Study Session prior to that Council meeting, either the Presiding Officer or City Manager will briefly state at the introduction of the Agenda Topic, the fact that Council discussed the topic in the Study Session and mention the key points of the discussion. > EXECUTIVE SESSIONS: Meetings conducted by the Council, City Manager, and appropriate staff for deliberation on certain matters in a setting closed to the public. Executive Sessions may be held during a regular, special or emergency meeting after the Presiding Officer has identified the ORS authorization for holding the Executive Session. Among the permitted topics are employment of a public officer, deliberations with the persons designated by the Council to carry on labor negotiations, deliberations with persons designated to negotiate real property transactions, and to consult with legal counsel regarding current litigation or litigation likely to be filed. Policy Regarding Interrelationships Between the City Council and Its Appointed Commissions, Boards or Committees (hereinafter referred to as "Boards") • The Council shall follow the Procedure for Recruitment and Appointments to Boards and Committees established in Resolution No. 95-60. 4 • Appointments to any committees not covered by Resolution No. 95-60 shall be made following the procedure provided within the Resolution or Ordinance, which created the committee. • Appointments to intergovernmental committees shall be made by Council Action. • Appointments of Council members to internal City committees as the Council Liaison shall be made by the City Council. • It is Council policy to make known to the public, by notice in the Cityscape, of the occurrence of vacancies on City boards for the purpose of informing persons who may be interested in appointment. • C uncil ente te reg a representati0 y perso outside Ci on those b ds, hi ro fo suc cite em ershi . • The Mayor and one Council member will serve on the Mayor's Appointment Advisory Committee for the purpose of interviewing and recommending potential board members. Council members will serve on this Committee with the Mayor on a rotated basis for a term of six months. Terms shall begin January 1 and July 1. Communications Between City Councilors, City Manager and Staff • Councilors are encouraged to maintain open communications with the City Manager, both as a group and individually in one-on-one sessions. • Councilors are encouraged to direct inquiries through the City Manager, giving as much information as possible to ensure a thorough response. • In the absence of the City Manager, Councilors-are encouraged to contact the Assistant City Manager. In the absence of both the City Manager and the AAssistant City Manager, Councilors are encouraged to contact the Department Head, realizing that the Department Head will discuss any such inquiries with the City Manager. • Contacts below the Department Head are discouraged due to the possible disruption of work, confusion on priorities, and limited scope of response. *Changed from Assistant to the City Manager as su es by Cour i Buehn o June 26, 2007. 5 Council Agendas and Packet Information • The City Manager will schedule agenda items while attempting to maintain balanced agendas to allow for discussion of topics while meeting the established 10 p.m. adjournment time. • The City Manager will schedule items allowing time for staff research and the agenda cycle deadlines. • The agenda cycle calls for submittal of items 10 days in advance of a Council meeting. Add-ons are to be minimized, as well as handouts distributed at the start of meetings, except Executive Sessions. • Councilors and staff will prepare in advance of public meetings and issues should be presented fully in packets. • Council is supportive of the role staff should play in offering professional recommendations. Staff is aware of Council's right to make final decisions after considering the staff recommendation, public input, the record and Council deliberation on the matter. • Council members should attempt to give at least 24 hours' notice, by advising the City Manager and the City Recorder of a request to remove a Consent Agenda item for separate discussion. _ e ~y`~turrd.W S\,.l. rOv'- 7 aJUL C",A-c~~s Skjc_~ NtrA~.Sk s T -L 4X b 5 6-v-~ 'fie ~ ~ S ~l,.a s s dUu t=Q~' ~ o~ Communications Among Councilors • Councilors are encouraged to suggest agenda topics at the bench or to contact the City Manager about scheduling an item into the Tentative Agenda. • Add-on Agenda items should be brought up at the start of the meeting and generally considered only if continuing to a later agenda is not appropriate. • Requests for legislative action of Council may be initiated by an individual Council member during a Council meeting. The City Manager will respond to the request consistent with resources and priorities, or refer the question of scheduling to Council as a whole. 6 Communications with Community/General Public • Councilors and the General Public are reminded of the Agenda cycle and cut-off dates. Administrative staff is available to explain how public issues are handled and how citizen input may be accomplished. • "Official" communication should come through City Hall and be provided by the City Manager. Direct submittal or inquiries to the Council or individual Councilors should be referred to the City Manager or Councilors may ask the City Manager to look into an issue. • Official "press releases" are encouraged, both to assure accurate reporting and to advise Council and Staff of the official position communicated to the press. Press releases are through the City Manager's Office. General • Councilors are always Councilors in the eyes of the Administration, never simply private citizens. Thus, Councilors are always treated by Administration as Council members. • Information that "affects" the Council should go to Council. The City Manager is to decide on "gray areas," but too much information is preferable to too little. • Budget cuts or increases are policy decisions. Budgets will not be cut "piece meal" or "across the board," but rather should be made in service or program areas, giving staff full opportunity to provide data clearly defining the anticipated impact of the action. • It is the policy of the Council that if Councilors are contacted regarding labor relations during labor negotiations or conflict resolution proceedings, then Councilors have no comment. • Councilors and the City Manager agree to report and discuss any contact, which might affect labor relations with the entire Council in Executive Session. • The Council Groundrules will be submitted for review by Council each year either in the July or August Workshop Meeting. The Groundrules can be reviewed and revised at any other time in the year when a specific issue or issues are identified requiring action prior to the established review period. i:%admlcathy%counc0lgmundmlestcouncihules.exa.mvised 2007.doe 7 council mail councilman Council Meetings _ Pa e 1 From: council mail councilmail To: Jenny DeGregorio Subject: Council Meetings Jenny, Right now our notice for regular meetings consists of: Posting on the web page (agenda plus meeting packet). Posting on the event calendar on the web page. A listserv registration for those who want to receive agendas electronically. Posting an agenda in the City Hall lobby. Placing a full agenda and packet in the reference area of the library. We also maintain a mailing list for people who have requested the agenda be mailed to them. Up until about three months ago, we used to publish meeting dates for Council meetings and other board and committee meetings in the Cityscape. This has been discontinued. For special meetings or for changes that occur to regular meetings (i.e., cancellation, change in meeting time, changing a workshop meeting to a business meeting, etc.): We send a notice to The Oregonian, Times Publications, and The Regal Courier. The notice includes, date, time, location and major topics to be discussed. We also post a notice of the special meeting in the City Hall Lobby, the Permit Center and the Library Lobby. Let me know if there should be any changes in our process! Thanks, Cathy CC: Carol Krager; Liz Newton; Lora Garland; Nadine Robinson of ~~Wv~ i MEMORANDUM 7`ii n o;DD TO: Honorable Mayor & City Council Agenda Item No. 3- OP .,A . For Agenda of -1u1y 10- 2007 FROM: Cathy Wheatley, City Recorder RE: Three-Month Council Meeting Calendar DATE: July 10, 2007 Regularly scheduled Council meetings are marked with an asterisk July 10* Tuesday Council Business Meeting - 6:30 pm, Town Hall 17* Tuesday Council Workshop Meeting - 6:30 prn, Town Hall (Tentatively: Joint Meeting with Intergovernmental Water Board and Lake Oswego City Council) 24* Tuesday Council Business Meeting - 6:30 pm, Town Hall August 14* Tuesday Council Business Meeting - 6:30 pm, Town Hall 21* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 28* Tuesday Council Business Meeting - 6:30 pm, Town Hall September 11* Tuesday Council Business Meeting - 6:30 pm, Town Hall 18* Tuesday Council Workshop Meeting - 6:30 prn, Town Hall 25* Tuesday Council Business Meeting - 6:30 pm, Town Hall iAadmtcity counci1\3-month calendar for 07-10-07 cc mtg.doc Agenda Item No. Tigard City Council Tentative Agenda 2007 Meeting of 0 7 Meeting Date: July 10, 2007 Meeting Date: July 17, 2007 Meeting Date: July 24, 2007 Meeting Type/rime: Business/CCDA//6:30 p.m. Meeting Type/Time: Joint LO Mtng/6:30 Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: June 26, 2007 Materials Due @ 5: July 3, 2007 Materials Due @ 5: July 10, 2007 Study Session Workshop Agenda Study Session Council Discussion re Changes to Council City Manager Review - Sandy Z. Groundrules - Cathy W. - 10 min. Joint Meeting with Intergovernmental Water Board Briefing on Proposed IGA with Metro to provide and the Lake Oswego City Council to Continue PD Support to Enforce Metro Illegal Disposal Discussions on a Possible Water Partnership Ordinance - Chief D. - 10 min. Consent Agenda NO OTHER ITEMS WILL BE SCHEDULED Approve Workers Compensation Insurance Coverage Consent Agenda for City Volunteers - Loreen Amend CCI Bylaws to Remove Planning Commission Approve Homeland Sec. Grant Application - Chief D. Liaison Requirement- Tom C. - RES Amend Tree Board Bylaws to Remove Planning Business Meeting Comm. Membership Requirement - Tom C. - RES Overview of Metro's Drive Less/Save More Resolve to Pay Metro Mapping Fees incurred by , Campaign in Tigard - Reg. Trans. Options Mgr. New Annexations - Tom C. - RES Pam Peck - Cathy W. - 10 min. Business Meeting Tigard's Final Project List Submittal for Metro's Chamber of Commerce Rep. - 10 min. RTP Update - Gus. D. - PPT - 10 min. Is Tigard a Good Place to Grow Old? - Presentation Joint Meeting of CCDA/CCAC for Discussion by Wash. Co. Disability, Aging & Veteran Svcs. - with Downtown Redevelopment Strategy Consultant Loreen - 30 min. to begin discussions on Downtown Real Estate Info. Public Hearing - Finalize Sewer Reimb. Dist.# 40 Strategy - Sean F. - 60 min. (Ann St.) - PPT - RES - Gus. D. - 15 min. Continue 6/26/07 Discussion Regarding City Info. Public Hearing - Form Sewer Reimb. Dist.# 44 Councilor Election or Appointment - Cathy W. 10 min. (Cherry Dr.) - PPT - RES - Gus D. - 10 min. Review Fanno Creek Park & DT Plaza Master Plan Development - Phil N. - 50 mins. Council Goal Update - Admin. - 15 min. SI Time Avail: 135 min. - Time Scheduled: 90 min. Time Avail: 200 min. - Time Scheduled: 90 min. Time Avail: 135 min. - Time Scheduled: 130 min. Time Left: 45 min. Time Left: 110 min. Time Left: 5 min. 7/3/2007 1 T Tigard City Council Tentative Agenda 2007 Meeting Date: August 14, 2007 Meeting Date: August 21, 2007 Meeting Date: August 28, 2007 Meeting Type/Time: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: July 31, 2007 Materials Due @ 5: August 7, 2007 Materials Due @ 5: August 14, 2007 Study Session Workshop Agenda Study Session 1-5 to 99W Connector Project Briefing - Gus. D. - City Manager Review - Admin. 30 min.- PPT Zone Changes Upon Annexation - Dick B. - 30 min. Consent Agenda Approve Amendment #2 to Tri-Met IGA for Consent Agenda Transit Police Services. - Chief D. Approve Metro IGA to provide PD Support for Enforcement of Metro Illegal Disposal - Chief D. Business Meeting Approve TMC Amendment Changing Current Business Tax Structure - Chief D. - 20 min. - ORD Modify 07-08 Citywide Master Fees and Charges Business Meeting Schedule to Add Changes to Business Tax - Chamber of Commerce Rep. - 10 min. Chief D. - 5 min. - RES Proc.-Nat'l Alcohol & Drug Addiction Recovery Finalize Sewer Dist. #37 (87th & Hall) -Info. Pub. Month - Joanne B. - 5 min. Hearing - Gus. D. - PPT - RES - 15 min. Update of Library Technical Resources - Margaret Downtown Urban Design Planning Update - CCAC PPT - 15 min. and PC Recommendations - Tom. C - 20 min. Summer Reading Recap - Margaret B.-PPT-10 min. Public Hearing Amend TMC re Chief Petitioners Req'd to be Tigard Voters for Tigard-Related Initiatives & Referenda - Cathy W. - 20 min Public Hearing - Exemption from Formal Solicit. for Hiteon Cr. Stream Restoration - Dennis 10 min Time Avail: 135 min. - Time Scheduled: 90 min. Time Avail: 200 min. - Time Scheduled: 60 min. Time Avail: 135 min. - Time Scheduled: 40 min. Time Left: 45 min. Time Left: 140 min. Time Left: 95 min. 7/3/2007 1 Tigard City Council Tentative Agenda 2007 Meeting Date: September 11, 2007 Meeting Date: September 18, 2007 Meeting Date: September 25, 2007 Meeting TypelTime: Business/6:30 p.m. Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: August 28, 2007 Materials Due @ 5: September 4, 2007 Materials Due @ 5: September 11, 2007 Study Session Workshop Agenda Study Session Budget Committee - Bob S. - 30 min. SI Joint Meeting with Park and Recreation Advisory Board - Dennis K./Dan P. - 30 min. SI Consent Agenda Consent Agenda Business Meeting THS Student Envoy -10 min. Business Meeting Annual Police Depart. Update - Bill D. - 30 min.- SI Chamber of Commerce Rep. - 10 min. Review Fanno Creek Park and DT Plaza Master Plan Development Progress - Phil N. - 50 min. Time Avail: 135 min. - Time Scheduled: 90 min. Time Avail: 200 min. - Time Scheduled:60 min. Time Avail: 135 min. - Time Scheduled: 10 min. Time Left: 45 min. Time Left: 140 min. Time Left: 125 min. 7/2/2007 AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE: July 10, 2007 (Limited to 2 minutes or less, please) The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony becomes part of the public record. The names and addresses ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. NAME, ADDRESS & PHONE TOPIC STAFF Please Print CONTACTED Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: HOyv\r N GA 1 I) Address city State P Phone No. Zq(P-g 6(, Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. Name: Also, please spell your name as it sounds, if it will help the presiding officer pronounce: Address City State Zip Phone No. CITIZEN COMMUNICATION I Page 1 of 1 DALE POTTS From: "DALE POTTS" <dale.potts@comcast.net> To: "Dale Potts" <dale.potts@comcast.net> Sent: Tuesday, July 10, 2007 4:43 PM Subject: Fw: Basic News Release Help Welcome Home the Troops; August 4th Home-Again Parade in Tigard, Want WWII Vets as Grand Marshalls, Assistance Needed for Celebration Help Welcome Home the members of the 41st Brigade Combat Team on Saturday, August 4. Participate in the parade, put together a welcome home booth for the military family fun center, or simply join watch the parade and tell everyone in uniform, "thanks for your service"! The Brigade is returning from a 16 month deployment. They started with four months training at Camp Shelby, MS. Then they went to Afganistan where they trained military and police and also assisted in building local schools, bridges, wells, irrigation, health clinics and roads. The celebration is being held in Tigard, where the Brigade's Headquarters unit is located and gets underway with a parade at l Oam. The parade starts at the corner of Hwy 99 and Durham Rd and continues to Tigard High and then disbands in the ball fields behing Tigard High. At noon, Military members and their families will have official welcoming ceremonies by the Governor and other public officials and a Change of Command for Brigader General Douglas Pritt at Tigard High Stadium. BG Pritt commmanded Pheonix Task Force Five while in Afganistan. That will be followed by a welcome home celebration at Tigard Cooks Park for the military and their families. World War II vets will be honored as Parade Grand Marshals. The organizers require advance registration by July 27 including name, military service branch, rank, dates of service, mailing address, telephone number, and email address. Those unable to march will have military type vehicles transporting them along the parade route. Any military entry will be welcomed as a parade entry. Also being sought are color guards, bands, marching units, special vehicles, and youth groups including scouts and sports teams. Welcome Home booths with give-a-ways, free activities for kids, and/or information and help for the returning Brigade members and their families will be located at Tigard's Cooks Park. Any businesses or groups willling to show their gratitude by offering free family services or amusements for the children are encouraged to assist at Cooks Park. Local merchants are providing food and refreshments. Donations to assist in Homecoming or military families in need can be made at any US Bank branch in Oregon to "Home-Again Parade". To participate in the parade or family fun center, register as Grand Marshall, or volunteer, contact Mark Poling, American Legion Post 158, P.O. Box 23482, Tigard, OR 97281 (503) 624-2332 or impoling@comcast.net. 7/10/2007 Agenda Item # 3 Meeting Date 7/10/07 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title A rove Workers' Compensation Insurance for Volunteers through CCIS Prepared By: Loxeen Mills Dept Head Approval: City Mgr Approval: lo~j ISSUE BEFORE THE COUNCIL Should the City continue to provide workers' compensation insurance to volunteers to protect them if they are injured during their volunteer work time? STAFF RECOMMENDATION Approve resolution to provide workers' compensation benefits to City volunteers 7/1/07 through 6/30/08. KEY FACTS AND INFORMATION SUMMARY ■ Protect City volunteers by providing Workers' Compensation Insurance for them when they volunteer ■ Workers' compensation insurance is less costly and provides more benefits than health insurance ■ City Council has placed high value on volunteers and the volunteer program and has provided this coverage for several years to protect volunteers if they are injured during volunteer work ■ Oregon law requires cities decide whether workers' compensation insurance will be provided to volunteers (ORS 656.031) ■ City County Insurance Services requires Council adopt a resolution to declare provision of volunteer workers' comp coverage OTHER ALTERNATIVES CONSIDERED ■ Provide health care coverage and accidental death & dismemberment insurance rather than workers' compensation insurance for volunteers. Health & accidental death/ dismemberment insurance coverage is too expensive and would provide less coverage for volunteers than workers' comp. CITY COUNCIL GOALS "On-going tasks, programs and projects that serve and protect Tigard citizens" was identified as very important as part of Council's 2007 Goals document. Tigard's volunteer program is an important component to a healthy community. This action reduces the City's liability exposure by insuring volunteers if they become injured during their volunteer activity. ATTACHMENT LIST ■ Resolution & Exhibit A - List of volunteer opportunities and assumed wages used to calculate insurance benefits. FISCAL NOTES Workers' compensation insurance premiums for volunteers are in the 07/08 fiscal year budget. About $10,000 of the City's workers comp premium provides coverage for City volunteers. C Agenda Item # - / Meeting Date July 10, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Consent Agenda Approve 2007 Homeland Security Grant Application Prepared By: Chief Bill Dickinson Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Should the City Council approve a Homeland Security grant application in the amount $50,930. STAFF RECOMMENDATION Approve the grant application to the Oregon Office of Homeland Security. KEY FACTS AND INFORMATION SUMMARY The City's grant application procedures require that any grant application above $24,999 be approved by the City Council before submitting to the granting agency. The City in conjunction with the Washington County Office of Consolidated Emergency Management and other local jurisdictions in the area have worked together on developing the grant application that will be submitted jointly to compete for the State of Oregon allocation to the each of the county's. If approved at the state level, the City of Tigard could receive fluids up to $50,930 to fund the acquisition of eight portable radios, equipment to perform fit testing for respirators that would be used in emergency situations, and an assessment study to determine the feasibility of using wireless technology to maximize the use of the mobile data computers that are installed in police vehicles. There is no requirement in the grant that the City must use local funds as a match in order to obtain the funding. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST Grant Cover Sheet, City of Tigard Grant Worksheet FISCAL NOTES The City would obtain federal funds in the amount of $50,930 without any match requirement. This is not included in the FY 2007-08 Adopted Budget. WI920Vnetpu0VIg20\www ootVonnsVonn doesNeound agenda item summery sheet 07.doe i FY 2007 HOMELAND SECURITY GRANT PROGRAM COVER SHEET The county submitting agency and each agency that requests a direct award must submit a Cover Sheet Program Title: Capital Investment'07 County Applicant Agency: Office of Consolidated Eme[gency Mgmt. for Washington County Collaborating Agency: City of Tigard Agency size: 340 Number of full time employees: 243 Number of part-time employees: 97 Number of volunteers: 66 - Police Department Population served by agency: 45,130 Geographic area served by agency: 11.5 Sq. Mi. as reported by the Population Research Center at Portland State University: http://www.upa.pdx.edu/CPRC/publications/annual orpopulation.html Federal Funds Requested: $ 0 (SHSP) $ 50,930 (LETPP) $ 0 (CCP) Program Start Date: September 1, 2007 Program End Date: May 31, 2010 Physical Address: 13125 SW Hall Blvd. Mailing Address: 13125 SW Hall Blvd. Tigard, OR 97223 Tigard, OR 97223 Program Contact/Phone number: Mr. Tom Imdieke / (503)718-2554 e-mail: tomi®tigard-or.govfax number: (503)670-1561 Fiscal Contact/Phone Number: Mr. Roger Dawes / (503 718-2493 e-mail: roger@tigard-or.gov fax number: 503)684-7297 Agency Federal Tax Identification Number: 93-0503941 Authorized Official for the Agency: Craig Prosser, Ci!y Manager Signature of authorized official: 0 1 have reviewed the application and concur with the project prioritization (initial) ❑ I have reviewed the application and do not concur with the project prioritization (initial) City of Tigard Homeland Security Grant Worksheet Agency: Washington County Project Two: Communications Equipment Category , Item Quantity Unit Cost Total Cost Agency Discipline Program 800 MHz Portable Radio (Motorola XTS5000 w/battery, charger, case, 10 Communications etc.) AEL 06CP-01-PORT 8 $3,500.00 $28,000.00 Tigard Police Department LE LETPP Planning / Description of Expense Total Cost Agency Program Assessment study for integration into Washington County Secure Mobile/Wireless $15,000.00 City of Tigard LETPP Agency: Washington County Project Three: Incident Response Equipment Category Item Quantity Unit Cost Total Cost Agency Discipline Program Other Authorized Universal Respirator Fit Tester Eqpmnt AEL 01AR-07-FTST 1 $7,930.00 $7,930.00 Tigard Police Department LE LETPP FY 2007 HOMELAND SECURITY GRANT PROGRAM COVER SHEET The county submitting agency and each agency that requests a direct award must submit a Cover Sheet Program Title: Capital Investment'07 County Applicant Agency: Office of Consolidated Emergency Mgmt. for Washington County Collaborating Agency: City of Tigard Agency size: 340 Number of full time employees: 243 Number of part-time employees: 97 Number of volunteers: 66 - Police Department Population served by agency: 45,130 Geographic area served by agency: 11.5 So. Mi. as reported by the Population Research Center at Portland State University: http://www upa pdx edu/CPRC/publications/annualorpopulation.htmi Federal Funds Requested: $ 0 (SHSP) $ 50,930 (LETPP) Ct~ $ 0 (CCP) Or iJ to W on ~/1 Program Start Date: September 1, 2007 irn,-~i,~ILe Program End Date: May 31, 2010 G~ Physical Address: 13125 SW Hall Blvd. Mailing Address: 13125 SW Hall Blvd. Tigard, OR 97223 Tigard, OR 97223 Program Contact/Phone number: Mr. Tom Imdieke / (503)718-2554 e-mail: tomi@ti arg d-or.govfax number: 503)670-1561 Fiscal Contact/Phone Number: Mr. Roger Dawes / (503)718-2493 e-mail: ro eg r®ti arg d-or.gov fax number: (503)684-7297 Agency Federal Tax Identification Number: 93-0503941 Authorized Official for the Agency: Craig Prosser, City Manager Signature of authorized official: ® I have reviewed the application and concur with the project prioritization (initial) ❑ I have reviewed the application and do not concur with the project prioritization (initial) t. Agency: Washington County Project One: Planning and Training Equipment Category Item Quantity Unit Cost Total Cost Apencv Discipline Program $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Planning I Description of Expense Total Cost Agency Program County Continuity of Operations (COOP) Plan development w/procured vendor software $50,000.00 Washington County SHSP Training Category Item Number Trained Total Cost Agency Discipline Pro ram NIMS ICS 300 OT and backfill for staff to attend 16-hr course 14 $11,200.00 Beaverton Police Department LE LETPP NIMS ICS 300, 400 OT and backfill for staff to attend 16-hr courses 10 $6,000.00 Washington County Fire District #2 FS SHSP NIMS ICS 300,400 OT and backfill for staff to attend 16-hr courses 14 $11,200.00 Washington County Sheriffs Office LE LETPP OT and backfill for multi-agency TNT (SWAT) and CBRNE Threat MRT (civil disturbance) members to attend Management CBRNE/clvil disturbance training 90 $68,000.00 Washington County Sheriffs Office LE LETPP NIMS ICS Section-Specific Instructor costs to deliver two, section-specific ICS Courses NIMS ICS courses 60 $12,000.00 Hillsboro Fire Department FS SHSP NIMS ICS Command & Instructor costs to deliver one, six-day ICS General Staff Command and General Staff Course 30 $17,500.00 Hillsboro Fire Department FS SHSP Exercise / Description of Activities Total Cost Agencies/ DlsciDlines Involved Program PROJECT TOTAL $175,900.00 FY 2006 Homeland Security Grant Program Application Agency: Washington County Project Two: Communications Eguipment:Catonorv Itee Quantity Unit Cost Total Cost Agency Discipline P o ram Intrusion Detection System device (hardware and software) and device training for agencies on county Cyber Security Eqpmnt wide area network AEL 05-NP-IDS 17 $7,677.00 $130,509.00 Washington County GA SHSP P25 VHF radios for damage assessment teams, 10 Communications public works, and CERT AEL 06CP-01-PORT 5 $1,100.00 $5,500.00 City of Beaverton EM SHSP VHF 154 Portable Radio TK 290 AEL 06CP-01- 10 Communications PORT 4 $1,000.00 $4,000.00 Banks Fire District #13 FS SHSP VHF 154 Mobile Radio TK790HBK 110 Watt AEL 10 Communications 06CP-01-MOBL 4 $1,410.00 $5,640.00 Banks Fire District #13 FS SHSP VHF 154 Mobile Radio TK 7160 50 Watt AEL 06CP• 10 Communications 01-MOSL 3 $475.00 $1,425.00 Banks Fire District #13 FS SHSP 10 Communications 800 MHz Mobile Radio AEL 06CP-01-MOBL 10 $2,700.00 $27,000.00 WashCo Land Use & Transportation PW SHSP 800 MHz Portable Radio (Motorola XTS5000 w/battery, charger, case, etc.) AEL 06CP-01- 10 Communications PORT 8 $3,500.00 $28,000.00 Washington County Fire District #2 FS SHSP 800 MHz Portable Radio (Motorola XTS5000 w/battery, charger, case, etc.) AEL 06CP-01- 10 Communications PORT 2 $3,500.00 $7,000.00 Hillsboro Police Department LE LETPP 800 MHz Portable Radio (Motorola XTS2500 w/battery, charger, case, etc.) AEL 06CP-01- 10 Communications PORT 12 $2,700.00 $32,400.00 Banks Fire District #13 FS SHSP 800 MHz Portable Radio (Motorola XTS5000 w/battery, charger, case, etc.) AEL 06CP-01- 10 Communications PORT 3 $3,500.00 $10,500.00 Hillsboro Police Department LE SHSP 800 MHz Portable Radio (Motorola XTS5000 w/battery, charger, case, etc.) AEL 06CP-01- 10 Communications PORT 8 $3,500.00 $28,000.00 Tigard Police Department LE LETPP 800 MHz Portable Radio (Motorola XTS5000 w/battery, charger, case, etc.) AEL 06CP-01- 10 Communications PORT 20 $3,500.00 $70,000.00 Tualatin Valley Fire and Rescue FS SHSP Mobile Data Terminal (CF19 laptop w/docking 10 Communications station and VRM) AEL 04HW-01-MOBL 3 $7,356.00 $22,068.00 Hillsboro Police Department LE LETPP 10 Communications Satellite Phone AEL 06CC-03- SATP 2 $2,000.00 $4,000.00 Hillsboro Fire Department FS SHSP Portable telescoping antenna mast for tactical bridge/repeater and CBRNE support vehicle AEL 10 Communications 06CP-03-TOWR 1 $2,600.00 $2,600.00 City of Beaverton LE LETPP D-STAR digital amateur radio voice and data communications system including 1,26 GHz 10 Communications antenna AEL 06CP-01-BASE 1 $3,582.00 $3,582.00 City of Beaverton EM SHSP Tactical bridge/repeater for cross-banding repeating of VHF, 800 MHz, and other frequencies AEL IO Communications 06CP-02-BRDG 1 $26,000.00 $26,000.00 City of Beaverton LE LETPP BelAir Wi-Fi antennas for Mesh system AEL 06CP- 10 Communications 03-TOWR 12 $5,693.00 $68,316.00 City of Beaverton LE LETPP Planning / Description of Expense Total Cost A enc Program Assessment study for integration into Washington County Secure Mobile/Wireless ("Hot Spot") System $15,000.00 City of Tigard LETPP Training Category Item Number Trained Total Cost Agency Discipline Program FY 2006 Homeland Security Grant Program Application Exercise:f-Description of Activities - Total Cost Agencies! Disciplines Involved Proaram PROJECT TOTAL $491,540.00 FY 2006 Homeland Security Grant Program Application Agency: Washington County Project Three: Incident Response Eguipment'Catenory Item Quantity- Unit Cost Total :Cost. Agency Discipline Program Powered Air Purifying Respirator (PAPR), MSA PPE AEL 01AR-03-PAPA 4 $1,505.00 $6,020.00 Hillsboro Fire Department FS SHSP Detection Equipment Multi-gas Detector 2 $2,300.00 $4,600.00 Washington County Fire District #2 FS SHSP Universal Respirator Fit Tester AEL 01AR-07- Other Authorized Eqpmnt FTST 1 $7,930.00 $7,930.00 Tigard Police Department LE LETPP CBRNE Logistical Support Trailer-mounted Variable Message Sign AEL 030E- Equipment 03-SIGN 1 $21,000.00 $21,000.00 City of Beaverton PW SHSP Information Technology Flat Panel Monitor AEL 04HW-01-INHW 13 $200.00 $2,600.00 Washington County EM SHSP White Board Multi-Track System AEL 21GN-00- Other Authorized Eqpmnt OCEQ 1 $5,000.00 $5,000.00 Washington County EM SHSP CBRNE Incident Response Prime Mover; One-Ton Towing Truck AEL 12TR-00• Vehicles MOVR 1 $40,000.00 $40,000.00 Washington County Sheriffs Office LE LETPP Trrsm Incident Prevention Tracer System 1 $45,000.00 $45,000.00 Washington County Sheriffs Office LE LETPP Planning / Description-of Expense Total Cost Agency Program Training- Category Item Number Trained Total Cost Agency Discipline Program Exercise I Description of Activities Total Cost Agencies! Disciplines Involved Program PROJECT TOTAL $132,150.00 FY 2006 Homeland Security Grant Program Application Agency: Washington County Project Four: Citizen Preparedness Eguipmerit Category Item Quantity Unit Cos Total`Cost Agency Discipline ..Program VHF Handheld Radio for CERT comms AEL 06CP- 10 Communications 01-PORT 5 $300.00 $1,500.00 King City Police Department LE CCP Battery Charger for VHF radios; six place AEL 10 Communications 1 OBC-00-SOLR 1 $280.00 $280.00 King City Police Department LE CCP CERT Safety Kit (hard hat, vest, gloves, and 4 in 1 Other Authorized Eqpmnt tool) AEL 21GN-00-CCEQ 10 $46.00 $460.00 King City Police Department LE CCP CERT Safety Kit (hard hat, vest, gloves, and 4 in 1 Other Authorized Eqpmnt tool) AEL 21GN-00-CCEQ 200 $46.00 $9,200.00 Hillsboro Fire Department FS CCP Planning 1. Description of Expense Total Cost Agency Program Citizen Corps Council Plan $25,000.00 Washington County CCP Training Category Item Number Trained Total Cost Agency Discipline Program CERT Basic Instructor hours for CERT basic training 10 $1,120.00 King City Police Department LE CCP Instructor hours for CERT In-service NIMS/ICS CERT In-service NIMS/ICS training 30 $840.00 King City Police Department LE CCP CERT Basic Instructor hours for CERT basic training 200 $8,960.00 Hillsboro Fire Department FS CCP CERT Basic CERT Student Manuals 200 $2,000.00 Hillsboro Fire Department FS CCP Crime Prevention Manuals for Neighborhood Watch program 500 $450.00 City of Beaverton LE CCP Exercise / Description of Activities Total Cost Agencies/ Disciplines Involved Program PROJECT TOTAL $49,810.00 FY 2006 Homeland Security Grant Program Application Agency: Project Five: Eguipment:Catenory Item Quantity- Unit Cost Total,Cost Agency. Discipline Program $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Planning / Description of Expense Total Cost Agency Program Training Category Item Number Trained Total Cost Agency Discipline Program Exercise I Description of Activities Total Cost Agencies/ Disciplines Involved Program PROJECT TOTAL $0.00 FY 2006 Homeland Security Grant Program Application I~ FY 2006 Homeland Security Grant Program Application FY 2006 Homeland Security Grant Program Application Agenda Item # Meeting Date Tuly 10, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Overview of Metro's Drive Less/Save More Campaign in Tigard c Prepared By: Cathy Wheatley Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Metro Regional Transportation Options Manager Pam Peck will review Metro's Drive Less/Save More Campaign in Tigard. STAFF RECOMMENDATION No action required; presentation only. KEY FACTS AND INFORMATION SUMMARY Metro Regional Transportation Options Manager Pam Peck will review how the Drive Less/Save More campaign is working in Tigard. The presentation will include a look at campaign advertisements, information about campaign resources, outreach activities, and new travel options programs. The website address for this program is: http://xvww.drivelesssavemore.com./ OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS Increase Tigard's involvement with Metro. ATTACHMENT LIST Printout of the home page of Metro's Drive Less Save More web site. FISCAL NOTES N/A lAadmtpacket'07%070710tcouncil agenda item summary sheet 07 - drive less save more.doc Drive Less. Save More. Page 1 of 1 ~u owe kss. Save om travel options driving resources partners about us e:S.X W- 7r- Check out the newly expanded regional Bike There! map. Enter the Family Challenge e © y 4 . o Follow local gas price trends! o _ Tr pCtrerk com now Go by Van CD • Check provides puC,ic transit View gas price trends fnr O egcn and SW! inrormat,on MetroVanpnul ctFara wastungton {prctnded by AAA and ULSM) IWI great rra:~ mcentltia 02006 DriveLessSaveMore.com Today's Congestion I About Us Partners Contact Us I Site Map I A Pop Art ® Production http://www.drivelesssavemore.com/ 6/13/2007 + f yy *J ....ttom~ i 1 0 '4 ~f Its y, ~ ~ S 3m. t ~V METRO Drive Less Save M ore. co m Tigard City Council July 10, 2007 www.DriveLess5 aveMo re.co m Mission & objective Mission: Reduce single-person car trips to minimize the need to increase road and other infrastructure capacity. Objective: Increase use of transportation options; including but not limited to trip-chaining, riding the bus or MAX, walking, biking and carpooling. DD pO'We Oag4o Sa. we Mon. 2 sww.OriveLessSaveMOre.mm Messages rim " j Drive Less. Save More. Making one less single- Ir FUEL ONLY , 112864 a8o46E tr-,ir UNLEADED .:person car trip is easy to gE~y ~t EE do. Think and plan. As gas prices go up, reducing several car trips ♦1 'k a week will save money. Reducing several single person car trips gives more time off the congested road to do other things. 1011'"0 ~en. saw e mare. 3 wmnv.DriveLess SaveMore.com High reach and frequency means people have heard and seen messages L ie, i JJII `q ter` DriveLessSaveMorexom F-; Billboard Television Ad DIT'Dw e dew. SMwe M(MIFea 4 www.DriveLessSaveMorexom C=O uV rt~ 1Sill . t~i~ f~} at. E}g{ ~ a ~ ~gxgg W f~° a d .~s F '2. Y'~•. 3`!.• &B.-"5. ~j Y$r~ 46.. 1 , i¢ ~ '^+~~d~~B~' F,B ~s~~~i• «~g8~~,n~~"~~Ujj`ggO ~ • 3~ a %its p(] s %ec~g°g~kk'8g`$o' N 1.`y.7 4 ~ ~~~8~8+ ~ p ({Q ra T~ ~~rh~~i~ r0 ~ ~ •~~~ya~.f ~ oGl°~ ~ 4~~, ~A~~~~ ~ rp ~~~g~~a1gE• ~ a'. r~~ •~Yr $~g ° F~.y~ -J" tit ff s 4/ r~ • vill" !Rill flu po • g, 11 g R3i^ P~~B ~a-,4 ~ B ~s~~ _ Q ~ F.1• iO , a ~a 9 R~t Si a~ M iM .7~ a • F ~a 5p <2g y •S ' jA ~D Z WHs~P ~1 3 ~ € 3 ~ n ~d4 Z 1 a F y F _ a a~ y z V 1 Collateral materials a► ~ I,II I i I www.Dd-L-S-M- Commitment card O D ° 0 o o ° O 6 DADwe flem. Swe MQ)Oeo Car decal www.DriveLessSaveMore.com Events and signed pledges generate interaction and commitment 166 events - afWeRemSave www.DriveLess! aveMora.com N 3 _ 3,600 pledges 10,400 contacts - DT'Dwe dem. Sawa) MDffe. 7 www.DriveLessSaveMore.com Private and public sector involvement increases visibility____ • 34 private sector and 0 Oregon ,8~ METRO 30 public sector ad4T[p MP~~~ PEOPLE PLACE! OPfN SPwC[f partners involved. 77f[ f lip • To date, more than A e TRIQMET $300,000 of cash and . . ® See where it takes you. CONNECTION in-kind support has been generated from 3G SA WT °REGON both sectors. O' . ~Il~A~►► ooeiio H EA OREGON &SCIENCE UNI V FRSITY ,nLSn • Low • s:rsraavAeLf 0140we jeoz. Sande Lriope° 8 www.DriveL@ssSaveMore.com How you can get involved • Make a pledge to reduce your single- person car trips. become a campaign partner. • Distribute campaign information to your employees, community and friends. • Post campaign link on your web site. DD pON/e deggo SmMe Gu`lOo C7eo 9 ~.rniveies:se.emore.<am - Metro Walhing anti bicycling ~4y .d 1 illt.~: ..:'I an W-Ano 1 . l : - 0 no 0 If f_ .-r i sa' t if 11 t Ygard area nails i` _J - - lo 1- tk X(,`Cgd;r, p) '31 ..rvu. ~P Y N ~e fir]"",, v..,+ a Carpool and var-pool .t• Your Metro representatives f - - - i t : . 1, i > ' t Ip„scX.3' f'wr ~t't Re5{ amn shows that §3E=ot0y two-in-three I," ( I 3 :11 1 V:, r : es,deerts believe ;G take one less car the each I ' . ' " week, 1q, C-I I ' :;E"; . I I - I ~R 1 d i~ ~S i " - -1 in- V"n - Cr l my CA/ i r t u i',i if each household in he region eeimik"E.ted a2iy wst vio singie-person wr tips (one round- - s I ' I -r u ' w trip) each week, there ct:uki be a t0i, yyp, ~,W, ~ ~.°j Yea„ Irs-, ~a 1{1 e 1 number of cars can Ae road. . T z Ride Connection Intl" #:rt Y, QS Tigard transit options s I Legend 43 43 c . , , ao.. pp 62 Transit ranters (TC) 92 j{~ f c3:.Ylo„ „ I,- - 12 Y,°J - 45 76 ?84r g 34 m Tigard TC, r,, v * Washington Square TIC, I ,„r i,: P , Y 78 Park Ride ? f 93 r. .oi. 94 * Chr'st the King Lutheran Church, Y 36 39 741 it m Progress, ~.'1! _P _i7."" i_t ~~l'J i1 a' ,gib _I .,i, Mw,.~.«...,...»..,......,..w.,~•m,."'° * Tigard. "'.'v I I,- ~ - ~ _ - - Vt"Y .U b. F-, ~ f: o..., , n 1r12r. 12 f z S 9 A -37 ILL P I-L J~ it r r . area buses t4 _ For more €n"orma*sor 22 67 _ .i 43 ?;j 44 78 - 45- r.- 92- In - 54 -4 62 9-5 wvr,=r-ilrsve? essSa ve W!cr? ~~nt o c J d= QQQQQQQ~ y . QOQ ~ OQQ° ~ QQQQOQ~ ` - _ QQO ~ ~ QQQ~QQ QOQQ QQQQQQ ~OCr~C~~V]o ~J t Drive less. QQQQo www.DriveLessSaveMore.com Wand ~o save Como and money? 1~ ive less D. Save B O C ° o . www.DriveLessSaveMore.com Spend less time in your car. Reducing the number of car trips you 6 make each week can save you time on the road and money on gas, Please let us know if you are willing to eliminate at least parking and routine vehicle maintenance. You'll save wear and tear one single-person car trip a week. (Please check all that apply.) on yourself, too. YES! I will combine errands to reduce weekly Try combining your errands. Just think of where you need to go and car trips. plan your route accordingly. You'll spend less time in your car and F i - have more time to spend on things you really enjoy. YES! I will take the bus or MAX to reduce weekly trips. Tr§p ollvaWng ns easy ~o do. ; YES! I will carpool to reduce weekly trips. • Start by developing a list of errands for the week. Think ahead about everything you need. YES! I will bike to reduce weekly trips. Combine errands. Do you need to pick up your dry cleaning today? Why not pick it up tomorrow YES! I will walk to reduce weekly trips. when you go grocery shopping? Try combining errands in just one trip. Plan the best route. Avoid backtracking. YES! I want more information on travel options. Decide the best day and time to get multiple errands done. Avoid rush-hour traffic. IUsing other travel options can reduce your weekly car trips, too. Hop on a bus or join a carpool. (signature) And exercise other options, like riding your bike or walking, whenever possible. AAA Oregon Metro Stacy and Witbeck, Inc. ®pticnaI (Names will be entered into monthly prize drawings.) 11 CH2M Hill Oregon Department of TriMet Name: City of Portland Transportation Washington County Phone: Zip: City of Vancouver Oregon Truckers Association, Inc. Wells Fargo E-mail: City of Wilsonville-SMART Pacific Power Westside Transportation Hudson News PDX Owest Alliance rQ' im~ L "more informati6n. Send to Drive Less/Save More at: - © - • - 6 prize. • 600 Grand ' Portland, • ' 97232 • e2agi .9iorn gvs2 600 NORTHEAST GRAND AVENUE PORTLAND, OREGON 97232 2736 TEL 503 797 1866 I FAX 503 797 1949 e-mail peckp•metro.dst.or.us 0" PAMELA PECK Regional Travel Options Manager P L A N N I N G D E P A R T M E N T Irl rs'. i.DrPyir-Le;s_`• i' eMf.)r£°.roi i Drive Less/Save More Event Highlights Regional Events • Cinco de Mayo, May 3-May 6 Springwater Bridge Opening, May 19 ■ Wilsonville Arts Festival, June 2-June 3 ■ Oregon Zoo Concert, June 27, July 25, August 8, August 15 ■ Tualatin Crawfish Festival, August 11 Washington County Events ■ Cedar Mills Farmer's Market, July 28 and August 11 ■ Beaverton Farmer's Market, June 23, July 28 and August 18 ■ Forest Grove Farmer's Market, August 29 ■ Forest Grove Children's Fair, May 12 ■ Hillsboro Farmer's Market, June 12 and August 7 ■ Tigard Farmer's Market, June 24 and August 26 7 - Portland Metro Transportation Facts More trips, more time on the road... • Each household in the region travels • Each household in the region makes almost approximately 39 miles a day. If a person's 45 single car trips a week. car gets 22 miles per gallon and gas costs $3.00, then those 39 miles represent $5.32 • By 2025, area residents will spend an a day in gas alone. That's about $1,941 a additional 50 hours in traffic per year as our year! population grows. • The average commuter today spends an • Most American families spend more extra 39 hours per year on the road due to on transportation than on health care, gridlock. education or food. Travel speeds decrease... • Travel speeds have decreased as congestion has increased. Non-work trips add to traffic flow woes... • Non-work trips (for shopping, recreation and errands) are estimated to account for 67 percent of all trips in the region. Almost half of these trips are made by individuals driving alone. Individuals can make a difference... • If each household in the region eliminated two single car trips per week, there could be a four to five percent reduction in cars on the road. What residents are saying... A recent 2005 regional study shows residents are willing to reduce single-person car trips... • Congestion is the leading transportation-related concern today in the Portland metro area. • Nearly two-in-three residents believe it would not be difficult to take one less car trip each. -over- www.DriveLessSaveMore.com Top 10 Ways to Trip Chain Trip chaining, or combining several errands into one trip, saves time and money and increases peace of mind. There are lots of ways to work trip chaining into your schedule. Here are some suggestions: 1. Plan ahead. Take a moment to plan out your route and think about what else you might need to get done. 2. Make a list. Think about everything that you need and get it all done at once. That way, you won't need to make a last-minute trip to the store. 3. Find the most efficient route. There are a number of Internet sites that can help you plan the shortest, most efficient route. GPS receivers can also help you plot the best route. 4. Try making only right turns. United Parcel Service (UPS) experts have determined that left turns tend to take more time and waste more gas than right turns because drivers often have to wait for traffic and/or the light to change. 5. Avoid backtracking. Doubling back creates needless travel that can be avoided by following a more efficient, pre-planned route and using a list so you get everything you need. 6. Combine errands. Do you need to pick up your dry cleaning today? Why not pick it up tomorrow when you go grocery shopping? Try combining errands into just one trip. 7. Use closer stores. Explore your neighborhood shops. Try walking to lunch at the bistro down the street instead of driving to one farther away. 8. Group your appointments together. If both of your kids need to go to the dentist, make it just one trip! 9. Consider one-stop shopping. Many stores and shopping centers may offer you the opportunity to get all of your errands done in just one stop. 10. Count the time and money you savel Note: A "car trip" is defined as a single, one-way trip. For more information, go to www.DriveLessSaveMore.com Ph. 503-813-7566 May 2006 UNLEADEDr (l sr,.. 4i St 7 [~3,.,, FUEL ON' Y Drive Less/Save More Today's roads are becoming more and more congested. It's projected that by 2025, residents in the Portland metro and SW Washington area will spend an additional 50 hours in traff ic per year as the population grows. Congestion is also taking a toll on local businesses and the economy. Faced with significant limitations to expanding transportation infrastructure, the Drive Less/Save More Campaign seeks to increase awareness of the benefits of reducing single-person car trips. This strategy is part of the solution to congestion and infrastructure issues, as well as to reducing Oregon's and SW Washington's energy/ gasoline consumption. Of each household in the region eliminated two car trips per week, there could be a four to five percent reduction in the number of cars on the road.* There are many ways to reduce single-person car trips. Depending on where a person lives or works, many travel options are easily within reach. More residents in the greater Portland and SW Washington area are taking advantage of mass transit and car pooling, as well as walking and biking. These travel options are more practical than many people think because services have expanded during the last five years. Residents can now enjoy more travel options and more personal choices. For almost every driver, there's also a practical, cost-saving option that can help reduce single-person car trips. It's called trip chaining. Trip chaining is about thinking ahead, planning errands, finding the best route to take, and getting it all done in a single trip. -over- D • o Reducing single-person car trips: trip chaining style Trip chaining is an easy way to cut down on travel, and it offers. many benefits. Combining errands into a single trip can save hours a week on the road and money at the pump. Transportation costs account for an estimated 16 percent of household spending for Portland area families, second only to housing costs. More about the Drive Less/Save More Campaign The Drive Less/Save More Campaign is a unique public awareness initiative developed by the Oregon Department of Transportation, Metro, TriMet, Washington County, City of Vancouver, and many other public and private partners. The Drive Less/Save More Campaign will inform the public about transportation choices and encourage simple, convenient actions that people can take to save time and-money. The two-year pilot effort will take place mostly in the Portland's metro and SW Washington area and then is scheduled to go statewide. The primary campaign tools are paid media, news media, word-of-mouth communications and considerable grassroots communications. It is modeled after Oregon's anti-tobacco and recycling campaigns that successfully address individual behavior change. Note: A "car trip" is defined as a single, one-way trip. `This information is derived from Metro's travel model and is based on year 2000 information. For more information, go to www.DriveLessSaveMore.com Ph. 503-813-7566 CIZ GRn Better World Club Bicycle Transportation Alliance Bonneville Power Administration C-Tech Industries Christensen Shipyards Ltd CH2M Hill Clark College Clark County, Washington Columbia Corridor Association Columbia River CSO Columbia River Mental Health Services Columbian, The Enterprise Rent-A-Car Federal Highway Administration - Federal Lands Hudson News PDX Intel Kiewit Befiner Berger (KBB) KPFF Consulting Engineers Neil Kelly Nutrition Now, Inc. Oregon Truckers Association, Inc. Pacific Power Panasonic Shikoku Electronics Corporation of America Polar Graphics Pioneer Organics Qwest Regence BlueCross BlueShield of Oregon Sharp Stacy and Witbeck, Inc. Tensolite Think Local Tidland Corporation Washington State Department of Social & Health Services, division of children & family services Washington State Department of Social and Health Services, division of child support Washington State Department of Transportation, Southwest region Washington State University, Vancouver Wells Fargo Westside Transportation Alliance Sponsors, Partners and Supporters We appreciate our sponsors, partners and supporters. We thank them for helping to make the campaign possible. Through their continued support, we are able to bring you some of the best transportation and driving resources available to help save you time, money and more. Please visit their web sites to learn more about each organization. M Oregon a - ET' R O 8'g-R PEOPLE PLACES OPEN SPACES O~p1171ff1MRt of Wanaportaflan JZ 'f TRI dD MET See where it takes you. • CONNECTION ~~`~~,'tON CQG 5A4A ..)T cm,a~ °+~EeaN %Mc o" WA9 MI N(010!1 (More) Agenda Item # Meeting Date Wy 10.2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Tide Final Project ~ List Submitted for Metro's Regional Transportation Plan W= Update ~,Q Prepared B : A.P. I7 leaxs-a'. Dept Head Oka City Mgr Oka Y Y ~ Y ISSUE BEFORE THE COUNCIL Presentation of the final project list submitted by the City to Washington County for incorporation into a master list, containing all the projects from the County and its cities, for submittal to Metro. STAFF RECOMMENDATION Review and approval of the final list submitted by the City. The list submitted is a refined version of the draft project list reviewed and approved by City Council at the May 15, 2007 Council meeting. KEY FACTS AND INFORMATION SUMMARY Metro is currently in the process of updating the Regional Transportation Plan (RTP) in compliance with state and federal requirements. The current RTP was adopted in 2004 and contains a list of projects forecasted to the year 2020. The current update will extend the planning horizon through 2035. The updated RTP must be submitted to the federal government in March 2008. The City staff has been working with the Washington County Transportation Advisory and Coordinating Committees to ensure a well-coordinated and synchronized submittal to Metro. Metro has requested and received a consolidated master list from Washington County containing projects from the County and its cities. Tigard's final submittal has been slightly modified to eliminate duplication and is integrated into the County's master list. A draft list of projects was presented for Council review and approval at the May 15, 2007 Council meeting. Council approved the draft list for submittal with the understanding that the list is a work-in-progress and will change as City staff coordinates with surrounding jurisdictions, Washington County and ODOT. The projects submitted represent a 200% list, from which a 100% list will be selected. The 200% list includes all potential projects for inclusion while the 100% list is expected to form the financially constrained system, which consists of projects that can be funded with anticipated revenue from existing funding mechanisms during the planning period. Projects must be included in the RTP financially constrained system to be eligible for most federal and state funding programs. Attached are the City's final project list incorporated into Washington County's master list for submittal to Metro and a map showing the locations of the projects on the City's list. OTHER ALTERNATIVES CONSIDERED None COUNCIL GOALS Implementation of transportation-related projects supports the Council goal of alleviating congestion within the City and on Highway 99W. ATTACHMENT LIST 1. Final City Project List 2. Map showing locations of projects on the City's list FISCAL NOTES Projects that are selected to be part of the financially constrained system will be eligible for state and federal funding. The City's portion of the target allocation to Washington County ($4.2 billion) is approximately $450 million. The actual estimated amount based on the project list is $373.5 million. The grand total for Washington County and its cities (based on the master list submitted) is $3.07 billion, which leaves about $1.2 billion as cushion should estimated costs rise as the detailed cost estimates are prepared during the next two months. iAeng~gus%councll agenda summariesk7-10.07 final project list - metro ttp update.doc Attachment 1 City of Tigard Final Project List 2035 Regional Transportation Plan Update Project Start Location (Identify Project End Estimated 2004 RTP Primary Secondary starting point of Location (Identify Project Length (to Local Functional Estimated Cost Implementation ID Sponsor Sponsor Project/Program Name project) terminus of project) nearest tenth mile) Classification Description ($2007) Time Period Washington Square Washington Square Increase local street connections at Washington Washington Square local street local street Square Center based on recommendations in 6008 Tigard Connectivity Improvements connections connections 4.13 Collector regional center plan $ 8,160,000 2018-2025 Highway 217 Overcrossing - Provide a new connection from Nimbus to 6011 Tigard Cascade Plaza Nimbus Locust 0.63 Collector Washington Square south of Scholls Ferry Road. $ 35,372,711 2018-2025 .Greenburg Road Widen to 5 lanes with bikeways and sidewalks. 6016 Tigard Improvements, South Shady Lane North Dakota 0.23 Arterial Includes bridge replacement. $ 5,616,000 2008.2017 Washington Square Regional Center Pedestrian Improve sidewalks, lighting, crossings, bus shelters, 6022 Tigard Improvements Various Various 2.51 Other and benches at Washington Square $ 9,428,188 2018-2025 Greenburg Road 6031 Tigard Improvements Tiedeman Avenue Highway 99W 0.77 Arterial Widen to 5lanes $ 7,542,550 2018-2025 Realign Hunziker Road to meet Hampton Street at 72nd Avenue and removes existing 72nd/Hunziker 6032 ODOT Tigard Highway 217 Overcrossing Hunzlker Road 72nd Avenue 0.7 Arterial Road intersection $ 13,604,889 2018-2025 6036 Tigard Bonita Road Improvements Hall Boulevard Bangy Road 0.99 Collector Widen to 4lanes $ 12,570,917 2008.2017 Upper Boones Ferry 6037 Tigard Durham Road Improvements Road Hall Boulevard 0.83 Arterial Widen to 5lanes $5,499,776 2008-2017 Extend street east of 99W to connect to Hunziker 6038 Tigard Walnut Street Extension 99W Hunziker Road 0.79 Collector Road $ 25,849,289 2008-2017 6040 Tigard 72nd Avenue Improvements 99W Hunziker Road 1 Collector Widen to 5lanes $ 8,486,400 2008.2017 6041 Tigard 72nd Avenue Improvements Hunziker Road Bonita Road 0.75 Collector Widen to 5lanes $ 7,856,823 2008-2017 6042 Tigard 72nd Avenue Improvements Bonita Road Durham Road 1.16 Arterial Widen to 5lanes with bikeways and sidewalks $ 7,858,823 2008-2017 6044 Tigard Dartmouth Street Extension Durham Road Hunziker Road 0.4 Arterial 3 lane extension; new Highway 217 overcrossing $ 43,998,211 2018-2025 Dartmouth Street 6045 Tigard Improvements 72nd Avenue 68th Avenue 0.2 Collector Wden to 4 lanes with turn lanes and sidewalks $ 2,950,000 2008-2017 Improve Sidewalks, lighting, crossings, bus shelters and benches throughtout the Town Center including: Tigard Town Center Highway 99W, Hall Blvd, Main Street, Hunziker, 6050 Tigard Pedestrian Improvements Tigard Town Center Throughout TC area 1.1 Arterial Walnut and neighborhood streets $ 4,714,094 2018-2025 6052 Tigard Beaverton Highway 217 Overcrossing Nimbus Drive "Northern Mall Area" 0.4 Collector 2 lane overcrossing with sidewalks and bike lanes $ 40,814,667 2018.2025 6053 Tigard Washington County Nimbus Avenue Extension Nimbus Avenue Greenburg Road 0.6 Collector 2 lane extension with sidewalks and bike lanes $ 51,698,578 2018-2025 Washington Square Regional Center Greenbelt Shared 6057 Tigard Use Path Hall Boulevard Highway 217 0.5 Other Complete shared-use path construction $ 2,720,978 2008-2017 6058 Tigard Durham Road Improvements Hall Boulevard 99W 0.9 Arterial Widen to 5lanes with bikeways and sidewalks $ 8,013,960 2018-2025 Page 1 of 2 City of Tigard Final Project List 2035 Regional Transportation Plan Update Project Start Location (Identify Project End Estimated 2004 RTP Primary Secondary starting point of Location (Identify Project Length (to Local Functional Estimated Cost Implementation ID Sponsor Sponsor Project/Program Name project) terminus of project) nearest tenth mile) Classification Description ($2007) Time Period 6069 Tigard Tualatin Hall Boulevard Extension Durham Road Tualatin 0.4 Arterial Extend Hall Boulevard across Tualatin River $ 39,284,116 2018-2025 multiple sections on multiple sections on Fanno, Wash Sq Fanno, Wash Sq Infill gaps in regional trail network. Affected trails Loop, and Westside Loop, and Westside include Fanno Creek, Washington Square Loop and Tigard Metro Regional Trail Gap Closure Trails Trails 3.52 N/A Westside Trails $ 2,325,000 72nd Avenue Intersection Southbound right turn lane, northbound right turn overlap at Hwy 99W and 72nd; Southbound or Tigard ODOT Improvements Hwy 99W Upper Boons Ferry 0 Arterial Eastbound right turn lane at 72nd/Hampton/Hunziker $ 1,600,000 2008-2017 Reconfigure intersection of Durham 8 Upper Boones Ferry to create a through route between Durham & I- 5/Carmen Interchange; 2nd Northbound Turn Lane at 72nd/Carmen; 72nd/Boones Ferry assuming Boones Upper Boones Ferry Ferry/72nd widened to 5 lanes; eastbound right turn Tigard Intersection Improvements Durham Road I-5 0 Arterial lane at Carman/1-5 southbound $ 4,600,000 2006-2017 2nd Northbound turn lane, modify signal timing at Greenburg/Oleson/Hall; install boulevard treatment at Greenburg/Washington Square Road; improve Greenburg Intersection geometry/alignment and extence cycle length at Tigard Improvements Hall Tiedeman Ave Arterial intersection of Greenburg/riedeman $ 10,200,000 2008-2017 At 68th/99W add 2nd westbound turn lane, a northbound left turn lane, a southbound left turn lane; at 72nd/99W add southbound right turn lane, northbound right turn overlap, and retain eastbound right turn lane when Hall widened to 7 lanes; at Dartmouth/99W retain eastbound right turn lane when 99W widened to 7 lanes; at 217 northbound on- ramp add 2nd northbound turn lane and retain both eastbound and westbound right turn lanes when Hall widened to 7 lanes; At 217 southbound on-ramp add 2nd southbound right turn lane and retain eastbound right lane when 99W widened to 7 lanes; at Main/Greenburg/99W add southbound left turn lane, and retain westbound right turn lane when 99W widened to 7 lanes; at Walnut/99W retain westbound Highway 99W Intersection _ right turn lane when 99W widened to 7 lanes; at Beef Bend/99W add southbound right turn lane and adjust Tigard ODOT Improvements 68th Beef Bend Road Principal arterial cycle length $ 12,600,000 2008-2017 Total Estimated Cost $373,563,970 Page 2 of 2 6052 + P 3 Proposed Projects c fi02~ q 1900, ? 6057 ~)r t',tS€1 Q, Proposed Intersection Bundle Improvements spas Proposed Area or Intersection - ^ 7G9 Improvements 60 spy? M Proposed - Auto/Bike/Ped Improvements Maior street - street i Stream Vv*aier 6036 Railroad City of Tigard r 60ss - sas7 , A `4 y xp C Re -1-0-p; -I Traps.portat-i-o-n- Plal L ist of Projects. July 10, 2007 Metro's RTP Update - goo Current RTP adopted in 2004 RTP pd ate extends pl-anning h-ortzon `-thr-ough 2035 _ Sub mittadeadline t o Fe I deral Highway Ad=ministration: March 2_0---08:----__ Boa _City's p=roject hst incorporated into Was hington c - ounty master list Constraints on City Submittal Extremely short time fra=me -for submittal A~ Process began in April- 20°07 Submittal of master list. from Washington. County on --18, 2007 oo~ Projects submitted must have be-en 'approved° by the jurisdiction's governing body- through a public: process Cthrough Washington County requested by Metro - , Proj-e.ct_: --List Form u-_l ati=on Ci`ty`s project I[st ba-sed on: C urrent Transportation System Plan - - adopted i..n 2-0-0-2 - ~oMetro's RT P list. as of 2004 Coordinated through Was hington_ County's Transportation Advisory and Coordinatiriq- Commitb -ees Draft Ipresented to Council for approval on May 15, 2007 Cityts Project List- C-0unty allocation: $4.2 billion Boa City's a-llocation: $450 million P-rojecf5 total $373.5 =million Repre-sents- 200 /o --of the constrained system Initial cost estimates -based on updating TSP estimates - - Leaves $76-. =5 million as-cushion for - u p-dated cost estimates RTP Pi-oposed r Z ,5 + 4> - •r'- 32E[ 4 C - f i'L.9•~ i r I - i i F, W4 z i f c i t Y What's Next? tailed cost estimates -August 2007 ~8a 1:00% list -Sometime in September 2007 ~8Draft RTP due to FHWA -October 2007 ~8~ public Review aid adoption of federal component - O ctoberto M h 2008 : TP due to-FHWA -March 2'008 ~8~ Final R_ Agenda Item # Meeting Date July 10, 2007 CITY CENTER DEVELOPMENT AGENCY AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Joint Meeting of CCDA/CCAC for Discussion with Downtown Consultant regarding the Downtown Real Estate Development Strategy Prepared By: Sean Farrelly Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE CITY CENTER DEVELOPMENT AGENCY Preliminary discussion with the Leland Consulting Group as they begin to develop the Downtown Real Estate Development Strategy. STAFF RECOMMENDATION Discuss project and share insights with consultant. KEY FACTS AND INFORMATION SUMMARY Staff briefed the CCDA on May 15, 2007, on several current and upcoming Land Use and Urban Design Planning projects to implement the Tigard Downtown Improvement Plan. One of these projects is to formulate a Real Estate Development Strategy. The Community Development department has hired the Leland Consulting Group, a real estate development and economics consultant, to provide an unbiased professional opinion of the redevelopment potential of the Downtown Urban Renewal District. The Real Estate Development Strategy Report will be used as a guide to: • promote private sector redevelopment in the District;, • help develop policies on land use and development regulations; • identify incentives for catalyst projects; and • create a design and development framework. The CCDA and CCAC will have the opportunity to discuss the scope of the project and share insights on the current conditions and desired outcomes in the Downtown with the consultant. OTHER ALTERNATIVES CONSIDERED Not Applicable CITY COUNCIL GOALS Goal 2: "Continue to Support Implementation of the Downtown Plan." Goal 4: "Improve Council / Citizen Communications." ATTACHMENT LIST Attachment 1: Memo to CCDA dated June 21, 2007 regarding Downtown Real Estate Development Strategy Project. FISCAL NOTES Not Applicable. Attachment 1 41 i MEMORANDUM TO: City Center Development Agency FROM: Sean Farrelly, Associate Planner RE: Downtown Real Estate Development Strategy Project DATE: June 25, 2007 As reported in a presentation to Council on May 15, 2007, staff is working on several Land Use and Urban Design Planning projects to implement the Tigard Downtown Improvement Plan and revitalize the Urban Renewal District. One of these projects is to formulate a Real Estate Development Strategy. The City Center Development Agency has hired the Leland Consulting Group, a real estate development and economics consultant, to provide an unbiased professional opinion of the redevelopment potential of the Downtown Urban Renewal District. The Real Estate Development Strategy report will be used as a guide to promote private sector redevelopment in the District and help develop policies on land use and development regulations, identify incentives for catalyst projects, and create a design and development framework. The principal working on the project, Chris Zahas, will attend the July 10th joint meeting of the City Center Development Agency and the City Center Advisory Commission. The primary goal of this meeting is to discuss the scope of the project and gain insights from the City Center Development Agency and City Center Advisory Commission on the current conditions and desired outcomes in the Downtown. The project has just started and the consultant is in the process of gathering impressions from a number of stakeholder interviews and conducting preliminary analysis of current conditions. The major tasks specified in the contract scope of,"7ork are: 1. Stakeholder interviews, including downtown business and property owners, real estate developers (including some of those interviewed for the Tigard Downtown Improvement Plan), City elected officials, and citizens. 2. Real estate market reconnaissance (analysis of Downtown Tigard's relative competitive position in the region and sub-region). 3. Assessment of previous planning efforts in the context of the real estate market analysis. 4. Analysis of opportunities and barriers to private investment and evaluate the market impact of public investment projects. 5. Real estate development strategy report with presentation to City Council. This report will: a. distill the real estate analysis and market findings so that the implications are easily understood; b. identify potential market opportunities or niches (and their timing) that Tigard is strategically positioned for; c. identify key actions that should be carried out by the City to successfully attract investment, such as property acquisitions, public-private partnerships, public infrastructure investments, amenities, policy changes, and other actions; d. prioritize actions, array them over time, and assign lead responsibilities; e. apply order of magnitude costs, where possible; f. recommend changes to the existing land use districts /Development Code where appropriate; and g. identify other necessary steps to "get ready" for development. 3 Downtown D gard RsD taoHlzaduon Stratsgy } City of Tigard 10July 2007 L LELAND CONSULTING GROUP htroduct~bn Project Purpose ■ Review existing plans and policies ■ Research market conditions Recommend strategies for: ■ Allocating TI F and other resources ■ Creating incentives for development ■ Removing barriers ■ Assembling property ■ Getting projects "off the ground" Early Successes Downtown Tigard LELAND CONSULTING GROUP ard Revitalization Strategy htroductbn° Status Update Work Completed to Date Review of existing plans E "Kick-off" meeting with ` City planning staff ■ Market reconnaissance ■ Retai I .,K Housing jo"N ■ Stakeholder interviews ■ June 28th- done ■ Next: July 12th ■ Assist Plaza planning team Downtown LELAND CONSULTING GROUP Tigard L Revitalization Strategy htroducton Status Update Work Yet to be done ■ Finalize market research ■ Opportunities and barriers analysis ■ Developer interviews ■ Final development strategy Downtown Tigard L LELAND CONSULTING GROUP Revitalization Strategy Summary of h'~tJd Rndhgs v Opportunities Redevelopment is already underway t: Proximity to Fanno Park Main and Burnham = „4 ~,s ~ Street improvements will enhance image City has initiated communications with some key landowners ~ Downtown Tigard L LELAND CONSULTING GROUP Revitalization Strategy Summary of DNt'M~ Rndhgs Challenges Fractured ownership; most parcels too small for new multifamily =F„ housing development ■ Many low-valued J-- buildings Downtown lacks an identity and unifying theme { Potential loss of affordable housing L LELAND CONSULTING GROUP Downtown Tigard Revitalization Strategy r r~ t, ✓ ;tea' , . 71 C', r . ',.1 o. ice. E .,fir a Ad F.I ' i i~ ` v , Y d, 771 t ] Y a-. ~ Thu_,." h' 4 ` Y f- A i a t c E ~ a Ad ~ 'l.~'y a: }92 3# .a. I i I: I . ji I 4 . M v .o re 6 '~S _ r _ _ Market Condtbns Retafl Low vacancy - • Rents i' $12 to $18/s . f . downtown - Low to upper $20s in the Tigard Triangle F 1 - Rents of at least $20/s.f. are required to support new develo ment ~QQ .k p -n.wr urea L LELAND CONSULTING GROUP Downtown Tigard Revitalization Strategy Mv arket Condtbns - Houshg Housing w i l l be a,. Ws- primary driver of DT - y r revitalization Existing housing i is w primarily older - apartments east of ra i I road ■ Apartment vacancy 77 is low, based on initial research Main Street Village t commands high rents Downtown Tigard LELAND CONSULTING GROUP ard Revitalization Strategy Whore Do We Go From Hero? r 9 ` 10, 4 L L,ELAND CONSULTING GROUP Downtown Tigard Revitalization Strategy G°~/B7npo o cat Evdudon ■ Change takes time allow for evolution ■ New uses w i l l be introduced ■ Progress maybe choppy ■ Older uses may remain ■ Retain the best of of s~ }f= o 7 'Jim history ■ Insist on quality ■ Build communities, not p roJ • ects } r~ . Downtown Tigard L LELAND CONSULTING GROUP Revitalization Strategy o ° o its and 4f ~ man ,many t ores . o~ects Vavjety ~jc VLXIO eat duelapm ~ F=3 Meets Y A exits lann,~,g ~ - s P Do~to~ Tlg~d ■ p arks gevitalization Strategy anizat~°n . Org SING GR013 ■ • [ ,ELAND CONS lJ MED MOM Ms We need to hear from You (tonight): ■ Goals ■ Desires Projects ■ Land uses ■ Changes ■ Vision ■ Priorities ■ Projects ■ Timing ■ Spending Downtown Tigard L LELAND CONSULTING GROUP Revitalization Strategy LELAND CONSULTING GROUP Urban Strategists www.lelandconsulting.com Portland • Denver • Boston • San Angelo • New York Leland Consulting Group Downtown Experience Albuquerque, New Mexico • Astoria, Oregon-- - Auburn, Washington • Aurora, Colorado • Beaverton, Oregon Bellingham, Washington • Bend, Oregon • Billings, Montana • Boise, Idaho Charlotte. North Carolina • Colorado Springs, Colorado Downtown Tigard Corpus Christi, Texas • Dearborn, Michigan • Denver, Colorado Des Moines, Iowa • Englewood, Colorado • Eugene, Oregon Revitalization Strategy Florence, Oregon • Fort Worth, Texas • Hillsboro, Oregon Kirkland, Washington • Klamath Falls, Oregon i Lake Oswego, Oregon • Lexington, Kentucky • Lewiston, Idaho City of Tigard Lincoln, Nebraska • Lincoln Cih•, Oregon • Madras, Oregnn • Medford, Oregon 10 f ulv 2007 Midland, Texas • Milwaukie, Oregon • Missoula, Montana Montrose, Colorado • North Richland Hills, Texas • Oregon City, Oregon Olay Mesa, California • Palm Springs, California • Portland, Oregon Pueblo, Colorado • Racine, Wisconsin • Salem, Oregon • San Diego, California Santa Fe, Nev Mexico • Santa Paula, California • Seattle, Washington Shiprock, New Mexico • Shoreline, Washington • Snosvnaass Village, Colorado Spokane, Washington • Steamboat Springs, Colorado Stockton, California • Tacoma, Washington • Tualatin, Oregon L LELAND CONSULTING GROUP University Place, Washington • Vail, Colorado • West lurdan, Utah L LELAND CONSULTING GROUP p~ n- M Introduction Introduction - Status Update Project Purpose Work Completed to t • Review existing plans and policies Date • Research market conditions Review of existing plans 5 • Recommend strategies for: "Kick-off" meeting & tour • Market reconnaissance • Refining zoning and design guidelines • Allocating TIF and other resources • Retail Creating incentives for development Housing t 4 Removing barriers Stakeholder interviews A 1 Assembling property JDAM June 2811- done Getting projects "of the ground" Next- July 12'h Assist Plaza planning team "Early Successes" L LELAND CONSULTING GROUP p .ry~j~yp 5tr~ L' LELAND CONSULTING GROUP Rwl~mn.W' Introduction - Status Update Existing Conditions - Land Use ol. Broad mix of uses Limited supply of vacant Work yet to be done: land • Finalize market research Industrial and auto uses • Opportunities and barriers analysis are not compatible with • Developer interviews ;P, rte. the Downtown • Final development strategy`' %r Improvement Plan • Presentations and report vision Some buildings and properties downtown p??r,' t o°. are underutilized JJ: LF.IAND CONSULTING GROUP MiyllvLLn Str.~ r ( `'~''~~"LI R..ryrAU,.u~str„~,N, Leland Consulting Group Existing Conditions - I:L Value Ratios Recent and Planned Downtown Projects Urban renewal Private Projects y-~1"LS' `2y I. .,ax;Fannu rn•o t k Brow Pun improvement to land value r 7 G i 2 VT n'lav,n„rrn,n,•rr .n,Rn lly d'n~ (l:L) ratios are oenerally low Building e 3.0) a, n,aria Cri.tma Building Rchah I tap on `y _ . F 7 I . a ('h.unhon t Co rvnerw N- Day F Few n a. Properties have a t J ' i Bau,wn,Da-G,mpanyIRcn,nirlal rn S('~ ~qv~+ 1, , 7 healthy I:L of 5 or greater a. rtiwn c:s„•o aen,,,rk•I,nd Addition 01 NM . }t/!1" 7 b,nnnran'.Re„ndol Thus, significant "1 r S y L redevelopment potential N`afPublic Projects T-/' r y z, nand P.hk 11,1-inn J. A•h n„nuen,e Extcn:nn ~ , a, Binnhanl SlfeC[P,el'nn,ln~linn i ,^•`r.. ~ _ ~'l> r`~`\ y 3. Naln S,,-, Gwen Su-I Pha¢• I C, /''/~l C { p,l'~ L. cnnniut, Rail Station y._.`e_~-,~' ~'l \l, ~ ~ s, !A~ ~1 r:,~ ^ 7 Fannu Cn el, Pad, lnip-en,unl, including p ^LSLC^,.l L ( Fa n C -k Plaaa IPlva luc,d on TBDI y' u , l B. C-nn, eial Sucel l pnnemem. ( i:.: 3 9. Cumn,crcial 5lmel Galeway ll Xill °o,.'"'a"" ~ .Y~y~,.y~~,r r..uP~\ un.ntlwn 1~-'--'."""I - - Rmi,allvtlon Stre ~ Nev1YRn•.m Stra Summary of Initial Findings Summary of Initial Findings Opportunities + Challenges _ Redevelopment is F Fractured ownership; already underway most parcels are small • Proximity to Fanno many low-valued Park buildings • Regional access Lack of identity and Main and Burnham unifying theme Street improvements Potential loss of t~ Property owners are affordable housing _ interested Limited access & visibility L LEIAND CONSULTING GROUP Lbwn,own TlryW LEIAND CONSULTING CROUP Uawnmwn Ty,d RniWla 1ion5trahg' Rrv'IWllmllon tikatey~ L Market Conditions- Retail Market Conditions - Housing_ • Lowacancv Housing,vill be ~~I Rents: koil primary driver of DT $L to $18/s.f. revitalization downtown Existing housing is Low to upperprimarily older $20s in the apartments east of Ti&ard friangle railroad Rents of at least Apartment vacancy 520/s.f. are is low required to support _ Main Street Village r~1 new development r commands high rents Tk nvn, L LELAND CONSULTING GROUP Re,~ tlonctr,~N L' LELAND CONSULTING GROUP RnilaYVtlm,. Leland Consulting Group Where Do We Go From Here? Many, Many Projects Turning research into strategy... ■ A great plan moves many projects forward (25+) ■ Variety, • Public and private development • Streets • Marketing Events • Planning • Parks • Organization L LEI.AND CON.SULTNG GROUP L LP.LAND CONSULTNG GROUP R~.~yI ~ trN. Respect Evolution _ What are Your Priorities? • Change takes time-allow for evolution We need to hear from you Implementation • Acknowledge progress along the way (tonight): Issues ■ New uses will be introduced • Vision • Affordable housing • Progress may be choppy • Goals • Housing relocation _ • Desires • Business relocation ■ Older uses may remain Projects • Transportation ■ Retain the best of I-and uses a z: • Hall/99 gateway history Changes ■ Insist on quality :r Priorities • - Build communities, not Projects projects Timing ym Spending L LELAND COK<ULTNG GROUP R yyr u~yon5tr L: LELANDCONSULTNGGROUP I~~~• R•vIW1aWm Sbwp L LELAND CONSULTING GROUP Udmn Stmtegla. Leland Consulting Group 6/26/07 Council discussion continued to 7/10/07 meeting. Another option suggested: Appoint Council Candidate in lieu of election if only one candidate on ballot. Agenda Item # Meeting Date T_-'*=7 uz~ 10) a0Q'7 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Select an Election Date for the City Councilor Position and Reevaluate the Nomination Petition Filing Deadline Prepared By: Cathy Wheatley Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Should the City Councilor special election take place on September 18 or November 6, 2007? STAFF RECOMMENDATION Approve the proposed resolution to select the November 6, 2007, as the date for the special election to elect a City Councilor for one year, January 1, to December 31, 2008. Two options of the proposed resolution are attached in the event the City Council decides it would like to: Option 1: Confirm that the nomination petition filing deadline is 4 p.m. on July 9, 2007. Option 2: Extend the nomination petition filing deadline to 4 p.m. August 27, 2007. KEY FACTS AND INFORMATION SUMMARY • On May 8, 2007, City Council approved a motion to appoint Nick Wilson to serve as interim City Councilor until an election could be held. Election date choices were: September 18, or November 6, 2007. • To avoid paying for two elections, the City Council decided to wait to determine which election date to set for the City Councilor position until it could be determined if there would be an initiative measure on the September ballot. If the initiative measure did not qualify for the September election, the Council decided the City Councilor election would be held in November. Staff estimated that the September election could cost up to $48,000 because there were no other ballot measures proposed for this election date by other jurisdictions. The November election will cost substantially less (estimated cost is $16,000) because it appears that a statewide measure will be on that ballot and the City would share the cost of the election with the state. The Council stated its preference to select the November election date if possible. ■ Potential City Council candidates seeking nomination were told to complete the nomination by petition process no later than July 9, 2007. This July 9 filing deadline would mean that candidates would qualify for either the September or November ballots. ■ If the Council selects the November election date, then the nornination petition filing deadline could be extended to 4 p.m., August 27, 2007. ■ Regardless of the date of the election, the Councilor elected would begin his or her term on January 1, 2008, and would serve for one year. ■ It is now known that there will be no initiative measure on either the September or November ballots. OTHER ALTERNATIVES CONSIDERED N/A CITY COUNCIL GOALS N/A ATTACHMENT LIST Two resolutions: Option 1: Filing deadline for completing the Candidates Filing by Petition Process is 4 p.m., July 9, 2007. Option 2: Filing deadline for completing the Candidates Filing by Petition Process is 4 p.m., August 27, 2007. FISCAL NOTES Estimated cost for the November 2007 election is $16,000. There was $30,000 set aside in the FY `07/'08 Budget for a possible special election for the City Council position and the anticipated initiative measure. [%adm~packet'07W70626tcouncll agenda Item summary sheet 07 . council election.doc CITY OF TIGARD, OREGON Option 2 TIGARD CITY COUNCIL Co u n Ct RESOLUTION NO. 07- Cl?uSe_ ~bn I 6n ? t lo7 A RESOLUTION CALLING FOR A SPECIAL ELECTION ON NOVEMBER 6, 2007, FOR THE ELECTION OF A CANDIDATE TO THE OFFICE OF TIGARD CITY COUNCILOR TO SERVE FOR A ONE-YEAR TERM: JANUARY 1,T0 DECEMBER 31, 2008 WHEREAS, a vacancy occurred in the position of City Councilor due to the April 24, 2007, resignation of Councilor Sally Harding; and WHEREAS, for the conduct of City business the Council determined it would appoint Nick Wilson to this Council position to serve May 15, to December 31, 2007; WHEREAS, the City Council determined that the election for the office of City Council would be held on November 6, 2007, for a one-year term: January 1, to December 31, 2008. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Recorder is instructed to take the necessary steps to ensure that a special election is conducted for a City Councilor position on November 6, 2007. SECTION 2: To be placed on the November ballot, the candidate must completed the Candidates Filing by Petition process no later than 4 p.m., August 27, 2007. SECTION 3: The candidate who receives the most votes shall serve as Councilor from January 1, 2008 to December 31, 2008 SECTION 4: This resolution is effective immediately upon passage. PASSED: This day of 2007. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard i:laemtpacket'07t070626kouncil resolution 07 - coundi election date.doc RESOLUTION NO. 07 - Page 1