City Council Packet - 04/17/2007
TIGARD CITY COUNCIL
WORKSHOP MEETING
April 17, 2007
COUNCIL MEETING WILL NOT BE
TELEVISED
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PUBLIC NOTICE:
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no
sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen
Communication items are asked to be two minutes or less. Longer matters can be set for a future
Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15
p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after
7:3012.m.
Assistive Listening Devices are available for persons with impaired hearing and should be scheduled
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ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
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• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow as much
lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the
meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications
Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - APRIL 17, 2007 page 1
AGENDA
TIGARD CITY COUNCIL MEETING
6:30 PM
1. WORKSHOP MEETING
1.1 Call to Order - City Council & Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
2. REVIEW TREE BOARD INTERIM CHARGE STATEMENT REGARDING TREE
PROTECTION AND URBAN FOREST ENHANCEMENT
• Staff Report: Community Development Department
• Council Discussion
• Council Consideration: Direction to the Tree Board and staff regarding the interim charge
statement to be considered by the City Council at a future meeting.
3. RECONSIDERATION OF PLANNING COMMISSIONERS' DUTIES TO SERVE AS
LIAISONS TO OTHER BOARDS, COMMISSIONS, AND COMMITTEES
• Staff Report: Community Development Department
• Council Discussion
• Council Consideration: Direction to Planning Commission and staff regarding proposed
changes to the duties of the Planning Commission members.
4. RECEIVE UPDATE ON ENHANCED CITIZEN PARTICIPATION
• Staff Report: Administration Department
• Council Discussion
• Council Consideration: Direction to staff on future plans continuing the program for
enhanced citizen participation.
5. RECEIVE BRIEFING ON THE PROPOSED COMPREHENSIVE PLAN
AMENDMENT TO UPDATE DOWNTOWN GOALS, POLICIES, AND ACTION
MEASURES.
• Staff Report: Community Development Department
• Council Discussion
• Future Council Consideration: Public Hearing before the City Council is scheduled for
April 24, 2007
COUNCIL AGENDA - APRIL 17, 2007 page 2
6. REVIEW PROPOSAL FROM THE WASHINGTON COUNTY COORDINATING
COMMITTEE (WCCC) TO DEDICATE FUTURE REVENUE TO ARTERIALS AND
COLLECTORS OF COUNTYWIDE SIGNIFICANCE
• Staff Report: Community Development Department
• Council Discussion
• Council Consideration: Direct Mayor Dirksen, as the City's representative on the WCCC,
regarding the City's position on the proposal.
7. REVIEW THE REALIGNMENT OF SW 175 rFi AVENUE
• Staff Report: Community Development Department
• Council Discussion
• Council Consideration: Provide direction on whether the City should take a position
regarding the realignment.
8. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an
Executive Session is called to order, the appropriate ORS citation will be announced
identifying the applicable statute. All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information
discussed. No Executive Session may be held for the purpose of taking any final action or
making any final decision. Executive Sessions are closed to the public.
9. ADJOURNMENT
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COUNCIL AGENDA - APRIL 17, 2007 page 3
Agenda Item No. 3 . , _
For Agenda of~ 1~T TIGARD
Tigard City Council Meeting Minutes
Date: April 17, 2007
Time: 6:30 p.m.
Place: Tigard City Hall, 13125 SW Hall Boulevard
Tigard, Oregon
Attending: Mayor Craig Dirksen Presiding
Councilor Gretchen Buehner
Councilor Sally Harding
Councilor Sydney Sherwood
Councilor Tom Woodruff
Absent:
Agenda Item Discussion & Comments Action Items follow u
Workshop 1.1 Mayor Dirksen called the City Council to order at
Meeting 6:34 p.m.
1.2 Council Present: Mayor Dirksen, Councilors
Buehner, Harding, Sherwood, and Woodruff.
1.3 Pledge of Allegiance
1.4 Council Communications & Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
City Manager Prosser said there were several
Non-Agenda Items that were included in the
Council Newsletter Packet on Friday that would
be discussed at the end of the Workshop
meeting. These include funding requests and
information on the Regional Transportation
Plan. He said Councilor Buehner had a report
on the state legislative annexation discussions
and wanted feedback from Council.
Councilor Buehner said she also had a report
from the Intergovernmental Water Board.
2. Tree Board Long Range Planning Manager Bunch gave the staff
Interim Charge report. Tree Board members Rob Callan, Kandace
Statement - Tree Horlings and Chair Janet Gillis and were in
Protection and attendance. Mr. Bunch noted that the Tree Board
Urban Forest was established in 2001 with the mission to protect
Tigard City Council Minutes - April 17, 2007 1
Agenda Item Discussion & Comments Action Items follow u
Enhancement trees on public property.
He described the process through which the Tree
Board developed their proposed interim charge
statement. He suggested a broader role for the
Tree Board would include advising the Council,
Planning Commission and others regarding Tigard's
natural resources and trees.
Councilor Harding agreed with the Tree Board's
direction and the term "interim" in their charge
statement, saying there may be even more
responsibilities assigned to the Tree Board when the
Comprehensive Plan is updated.
Mayor Dirksen said he was very supportive of the
direction this was going and particularly appreciated
the philosophy in Attachment 2 recognizing
balancing the needs of private property owners with
the needs of the community and the protection of
resources.
Councilor Harding reminded the Tree Board that
they don't have to wait for a Council meeting; they
can contact their liaison, Councilor Woodruff,
whenever they have something to discuss.
Long Range Planning Manager Bunch said staff
would prepare a Tree Board Interim Charge
Statement of Tree Protection and Urban Forest
Enhancement agenda item for Council
consideration at a future meeting.
3. Reconsideration Long Range Planning Manager Bunch gave the staff
of Planning report and noted that Planning Commission Chair
Commissioner Jodie Inman and Vice-Chair David Walsh were in
Duties to Serve as attendance.
Liaisons to Other
Boards, He said there were two issues to discuss -
Commissions, and
Committees 1) Should the City Council suspend the mandatory
practice of having Planning Commission members
serve as liaisons to other City boards, commissions
and committees?
2) Should the City Council modify the CCAC
bylaws to replace the Planning Commissioner
position with a Tigard resident having expertise in
Tigard City Council Minutes - April 17, 2007 2
Agenda Item Discussion & Comments Action Items follow u
real estate development, urban planning, or
affordable housing?
He said staff recommends that Council not mandate
that Planning Commission members serve on other
City Boards or Committees. He said this would not
prevent a voluntary membership on another Board
or Committee but would end the ad hoc practice of
requiring it.
He said the CCAC requested a member who is an
expert in real estate development, urban planning
and design, or affordable housing that can serve full
time on the CCAC.
He said if Council accepts these recommendations
there are other ways to ensure good communication
such as charging staff with that responsibility. He
said, for example, the Community Development
Department has the responsibility to staff many of
the boards and commissions and that one
department could provide communication among
several.
Mayor Dirksen asked if there were any members of
the Planning Commission who wished to comment.
Planning Commission President Inman noted the
past year's high attrition rate and said the number of
meetings had increased significantly due to the
Comprehensive Plan amendment, downtown
development, and the urban renewal district. She
said the additional requirement that members serve
on other boards could lead to continued attrition
and the Planning Commission supported bringing
this issue to Council.
Councilor Woodruff said the Planning Commission
is clearly involved in major activities currently and
has Council's full support. He said it seemed
reasonable not to expect them to serve on additional
committees unless they have the desire to do so.
Councilor Buchner said she remembered that the
Ordinance forming the Parks Board required a
Planning Commission member so an ordinance
change would be required. She said she personally Tigard City Council Minutes - April 17, 2007 3
Agenda Item Discussion & Comments Action Items follow u
disagreed with ending this requirement. Councilor
Buehner said she thought the CCAC worked much
better because a Planning Commission member was
there.
Mayor Dirksen expressed dismay at the recent board
turnover and said he realizes that a lot is expected of
the City's boards and commissions. He said if
adjustments make the service less burdensome, yet
can maintain the effectiveness of the boards, he
supported them. He said he assumed that the
Boards and Commissions monitor each other's
minutes and if they see something within the
minutes, comment on it and address the issue. He
encouraged the City's boards and commissions to
communicate with each other as they see fit. He
said Council may ask them for closer
communication when they deem it necessary.
4. Enhanced Assistant City Manager Newton reported that
Citizen Partici- progress has been made on the neighborhood web
pation Update pages.
She noted a staffing change has occurred and Nancy
Lof, formerly in the Information Processing
Department, moved over to the City Administration
Department to fill a Communication/ Graphic
Designer role. She will be working on the City's
website as well as developing the neighborhood web
page project.
She showed Council a neighborhood web page
template. She said the neighborhood web pages will
include the City's logo and a link to Tigard's home
page. She said people will also be able to see land
use decisions in their neighborhood listed with ties
to the GIS system. Another feature the City will
provide is photographs. Technical aspects of a
blogging system whereby they could submit
questions are being worked on.
She said neighborhood contacts will receive training
and guidelines and some content from the City but
will be developing their own neighborhood news.
In response to a question from Councilor Woodruff
on whether content would be given to the City
Tigard City Council Minutes - April 17, 2007 4
Agenda Item Discussion & Comments Action Items follow u
webmaster, Assistant City Manager Newton said
the neighborhoods will be able to load it themselves,
similar to what the Tigard Youth Advisory Council
does now. She said the City will provide them with
training but City staff will not manage them.
She said the idea of the neighborhood programs is
to empower people in the neighborhoods to address
their issues locally as much as-possible, with the
City's assistance.
She said the plan is to use Community Connectors
to test the newsletters in pilot neighborhoods and
program is on track to be rolled out by the end of
the year.
Councilor Sherwood said she thought this would
even create more interest in the City website.
Assistant City Manager Newton noted that the focus
this summer is on community-building events in
pilot neighborhoods. There will also be work done
this summer with the CCI to develop a committee
structure.
She said upgrades on print materials the City
produces are in process. Regarding the Council's
Goal on communication, she said the citizen
comment card was completed and sent to the
printer. She said they are looking at additional
liaison training for boards and commissions.
5. Workshop Long Range Planning Manager Bunch introduced
Prior to Public new employee John Floyd, recently hired as an
Hearing for Associate Long Range Planner.
Comprehensive
Plan Amendment Associate Planner Farrelly gave the staff report and
to Update Down- PowerPoint presentation on the Comprehensive
town Goals, Plan Amendment which is scheduled for a public
Policies, and hearing at the April 24, 2007, Council meeting.
Action Measures
He said the proposed Amendment updates the
downtown goals, policies and action measures and
provides the legislative foundation for future
changes in the Downtown program, such as new
land use and design regulations. He said this
update is necessary in order to implement the Tigard
Tigard City Council Minutes - April 17, 2007 5
enda Item Discussion & Comments Action Items follow u
Downtown Improvement Plan (TDIP). He said the
current Comprehensive Plan language is inadequate,
and this Comprehensive Plan Amendment reflects
Downtown's new multifunctional role.
He said the goal of the TDIP and the
Comprehensive Plan Amendment is the same -
create a vibrant and active urban village at the heart
of the community, that is pedestrian oriented,
accessible by many transportation modes, recognizes
and uses natural resources as an asset, and features a
combination of uses that enable people to live,
work, play and shop in an environment that is
uniquely Tigard.
He said that on March 19, 2007, a public hearing
was held before the Planning Commission. In the
public testimony, two main concerns were voiced:
1) Nonconforming uses; and 2) Process and
Procedural Issues. He said these concerns are
addressed in detail in a March 29, 2007 memo in the
Council packet. The Planning Commission made
one revision and then recommended approval, by
unanimous vote.
Mayor Dirksen said it is timely to make this
Comprehensive Plan amendment so we can move
ahead with the downtown plan. He also said he was
impressed with the response staff gave to citizen
concerns.
6. Future MSTIP Engineer Duenas presented a PowerPoint on a
Proposal proposal from the WCCC (Washington County
Coordinating Committee) members to dedicate
future MSTIP (Major Streets Transportation
Improvement Program) revenue to arterial and
collector streets of Countywide significance. He
said it is proposed that Traffic Impact Fees (TIF) be
used for collector streets.
Mayor Dirksen noted that he attended the March
22, 2007, WCCC workshop meeting of elected
officials who agreed with this proposal. He said he
needs Council direction on this proposal to take
back to the May 7, 2007, WCCC meeting.
Tigard City Council Minutes - April 17, 2007 6
Agenda Item Discussion & Comments Action Items follow u
Councilor Woodruff said he was concerned that
"county-wide significance" is not defined.
Councilor Harding said it is important to have
elected officials as well as staff on these committees
because they are more effective in obtaining funding
for the south portion of Washington County.
Engineer Duenas discussed funding scenarios and
asked for Council's feedback.
Councilor Sherwood asked whether there would be
an inventory of all county roads identifying their
maintenance needs. Engineer Duenas said there
was a list identifying existing roads and their
deficiencies as well as future capacity requirements.
He said some roads need widening, not just
maintenance, such as 72nd Avenue, for example.
Councilor Buchner said this area of Washington
County needs to represent itself more and express
its needs. Councilor Sherwood noted that one of
the current year's Council Goals is for the Council
to become more involved with Metro and the
County. She said obtaining funds for roads is very
political and Tigard must be politically engaged at
every level.
Councilor Harding said it was also important to get
the Tigard business community involved.
Council consensus was to move forward on another
MSTIP bond based on county-wide significant
arterials.
Engineer Duenas noted that the county-wide TIF
(Traffic Impact Fee) was estimated to cover 33%
and now is only at 20%-25%. He said different
scenarios were presented by Washington County,
involving the existing TIF, amendment of the TIF
or a county SDC or city SDC. He asked which
options the Council supported.
Councilor Buchner recommended that Tigard have
its own TIF or SDC.
Tigard City Council Minutes - April 17, 2007 7
Agenda Item Discussion & Comments Action Items follow u
Mayor Dirksen supported continuing a county TIF
but also having a City SDC or TIF so money earned
locally remains in Tigard. He noted that
Sherwood's SDC is much higher than Tigard's yet it
has not curtailed development.
Consensus from Council is to support the county
TIF but explore an SDC or TIF locally to help cover
costs.
7. Realignment Engineer Duenas presented a staff report and asked
of 175`h Avenue Council if they desired to take a position regarding
the realignment of SW 175`h Avenue at Scholls Ferry
Road. He said this project is funded by Washington
County's MSTIP 3B program.
Mayor Dirksen said since this is not inside the city
limits of Tigard he did not want to invest much time
in discussing it.
Councilor Buehner said the intent of Roy Rogers
Road was to provide a north-south traffic
connection that could move quickly. She said if
traffic is all run onto Roy Rogers Road it defeats the
purpose and will have an impact on Tigard
residents. She said 175`h is going to be continued
south of Scholls Ferry Road.
Engineer Duenas noted that Roy Rogers Road is
backed up in the evenings all the way to Bull
Mountain. An alternate route might help with
severe congestion.
Mayor Dirksen said this was an issue for the people
who will be doing the planning for this area but he
agreed it was good to be cognizant of what is going
on.
8. Non Agenda 1. Status of Metro's 2035 Regional Transportation
Items Plan (RTP)
Long Range Planning Manager Bunch summarized
the Status of the RTP and how it affects Tigard. He
said the process to update the Regional
Transportation Plan is different than in the past and
is designed to be consistent with Metro's New Look.
Tigard City Council Minutes - April 17, 2007 8
Agenda Item Discussion & Comments Action Items follow u
He said this transportation plan is also different in
that is not just a project list. He said its focus is on
the entire regional system to achieve desired
outcomes that are in the Region 2040 plan - centers,
corridors, economic development, and freight and
business centers - with an emphasis on freight
mobility. He said this RTP Update emphasizes two
tracks in Phase Three that make a distinction
between transportation investments that serve
statewide and regional mobility, and those
investments that build communities.
He said it will be important for Tigard and other
jurisdictions to weigh in on investment strategies
both for statewide mobility (I-5 and Highway 217)
and for transportation projects that promote the
community building.
He said staff will be working with the Washington
County Coordinating Committee (WCCC) and the
City Council to list projects that meet specific
criteria in the RTP. Two big criteria for the projects
are: a) cost is more than $1 million and b) must go
through a process.
Long Range Planning Manager Bunch said the
projects are due to Metro on June 8 and the RTP
adoption process is scheduled from October
through December. A draft will be available for
public review and comment in October, 2007.
Community Development Director Coffee noted
that rapid bus transportation is indicated on the
existing plan and may drop off if it doesn't get some
consideration. He said a rapid bus system utilizes
exclusive lanes for buses that have frequent stops.
Mayor Dirksen said concerns were expressed by
Washington County leaders regarding the RTP
process and the lack of focus on surface as opposed
to multi-modal transportation. He said there is also
a concern about how project importance is
weighted, i.e., a sidewalk in Portland's Pearl District
may carry the same weight as an additional lane on
Highway 217.
Tigard City Council Minutes - April 17, 2007 9
Agenda Item Discussion & Comments Action Items follow u
Councilor Buehner said she is concerned that
widening 217 only between Canyon Road and
Highway 26 will not resolve major bottlenecks.
Mayor Dirksen said Tigard is in a good position
because the Capital Investment Plan was just
updated and projects have been identified in the
transportation system plan and the Washington
Square Regional Center plan.
Councilor Harding suggested reminding the
community to write to Metro and ODOT (perhaps
through a link on the City webpage) and support the
transportation projects for the south part of
Washington County.
2. City Manager Prosser said the City recently
received three requests for funding from outside
groups.
These requests are time sensitive and if Council
wishes to consider them they require budget
amendments to be presented for Council approval
at the April 24, 2007 Council business meeting.
Requests include:
a) $1,000 in funding towards a sustainability
study that the Vision Action Network is
creating for Washington County.
b) Tigard Safety Town has been teaching safety
awareness to children between the ages of 4
and 6 since 1972. The City does not
sponsor the event but Tigard Police assist
with training components. The City has
provided insurance in the past but this year
the insurer would not add it to Tigard's
policy because Safety Town is not "directed
and controlled" by the City. This
information was not received in time for
them to increase the Safety Town
registration fees this year. They are
requesting $2,872.
c) The third request was from community
organizers of an event in Cook Park for dog
owners and their pets. The requested that
Tigard City Council Minutes - April 17, 2007 10
Agenda Item Discussion & Comments Action Items follow u
the City cover the insurance costs which City Manager will request
Tigard's insurance carrier will not cover an opinion from the City
because, as with Safety Town, the City does Attorney on property tax
not "direct and control" the event. Instead, deferral for annexed
the City of Tigard waived the insurance property.
requirement so this funding request has been
withdrawn.
Council agreed to consider the Tigard Safety Town
and the Vision Action Network funding requests at
the April 24, 2007 Council meeting, on a one-time
basis
3. Councilor Buchner gave an update on
annexation legislation.
She noted that the legislative counsel's opinion was
that deferring and phasing in of property taxes is
unconstitutional. Mayor Dirksen asked if this
affects Tigard's policy of phasing in taxes for new
annexations. City Manager Prosser said the City
Attorney should be consulted on that question. He
said he did not think Oregon's Attorney General
had weighed in on this yet.
Mayor Dirksen said he would be opposed to any
restriction on the City's ability to annex island
properties. He asked Council if their consensus was
to request their legislator to vote no. They agreed
that this was their consensus.
4. Mayor Dirksen mentioned that May 29, 2007 is
the next scheduled Fifth Tuesday meeting.
5. City Manager Prosser said budget hearings start
on Monday, April 30, 2007, and the Budget
Committee plans to complete these hearings in three
meetings this year. The dates are April 30, May 7
and May 14 at 6:00 p.m. in the Library Community
Room.
6. Councilor Buchner said she will report on the
Intergovernmental Water Board at the next Council
meeting.
Tigard City Council Minutes - April 17, 2007 1 1
Agenda Item Discussion & Comments Action Items follow u
10. Adjourn The meeting adjourned at 8:46 p.m. Councilor Woodruff
moved and Councilor
Sherwood seconded the
motion, to adjourn the
meeting.
The motion was approved
by a unanimous vote of
Council present.
Mayor Dirksen Yes
Councilor Buehner Yes
Councilor Harding Yes
Councilor Sherwood Yes
Councilor Woodruff Yes
Carol A. Krager, Deputy City Recor
Attest:
Mayor ity of Tigard
Date: DzI
Tigard City Council Minutes - April 17, 2007 12
Agenda Item #
Meeting Date April 17, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Tree Board Interim Charge Statement Tree Protection and Urban Forest Enhancement
Prepared By: Ron Bunch Dept Head Approval: City Vlgr Approval:
ISSUE BEFORE THE COUNCIL
Review and discuss ideas pertaining to an interim charge statement needed to enable the Tree Board to propose tree
protection and urban forest enhancement measures for Tigard.
STAFF RECOMMENDATION
Staff recommends Council provide the Tree Board general direction, including key principles to consider in preparing
an interim charge statement, for Council's future consideration. Council is requested to consider the work the Tree
Board and Staff has done to-date on these matters (Attachments 2 and 3).
KEY FACTS AND INFORMATION SUMMARY
In November 2006, the Tree Board completed work requested by Council on Community Development Code tree
protection and landscape standards, and presented its report to the Planning Commission. During the two years the
Board worked on this task, the Planning Commission was also engaged in the update of the Comprehensive Plan.
Consequently, instead of moving forward with the Board's proposal, the Planning Commission recommended the
issue of tree protection and urban forest enhancement become part of the comprehensive planning process. The
Planning Commission expressed the view that tree/urban forest issues need to be considered more broadly in terms of
community goals and policies, regulations and programs.
At its January 2007 meeting, the Tree Board concurred with the Planning Commission's viewpoint and transmitted its
recommendations to Council as to how to proceed. Attachment 1 is a memorandum to Council from Chair Janet
Gillis, and members of the Tree Board, to this effect. This correspondence was part of Council's February 20, 2007
agenda packet.
At its February 20, 2007 meeting, Council considered and concurred with the Planning Commission's recommendation
and tabled the Tree Board's recommended code amendments. Council's overall discussion was in general agreement
with the Tree Board's memo. Council did note, however, that an effort to protect trees and improve Tigard's urban
forest should involve the public and emphasize "balancing the rights of property owners and tree protection."
Discussion of interim charge statement concepts and ideas for Comprehensive Plan tree and vegetation goals, policies
and action measures was scheduled for the Tree Board's March 7, 2007 regular meeting. A quorum was not present,
but a very productive discussion occurred anyway. These matters, therefore, were rescheduled for the Board's April 4,
2007 meeting. The results of the April Tree Board meeting will be shared with Council at its April 17, 2007 workshop.
1:\I..RPL.N\Council Dlaterials\2007\4-17-07 A1S "free Board Interim Charge Statement.doc
An "in-progress" interim charge statement, in outline/working document form, is provided as Attachment 2.
Attachment 3 is a list of "in-progress" ideas for Compehensive goals, policies, and action measures pertaining to trees
and vegetation. The draft interim charge statement outlines reasons why a. more comprehensive tree protection
program is necessary, and also summarizes ways the task can be accomplished. In addition, the charge specifically
addresses Council's previously expressed concerns. It lists the requirement for stakeholder and citizen involvement, as
well as the need to have a "balanced" approach to property rights/tree protection/urban forest enhancement.
Before the Planning Commission and City Council can hold public hearings to adopt new tree protection codes and
standards, Comprehensive Plan goals, policies, and action measures are needed as the legislative basis for these
decisions. Please be aware the appended goals and policies are intended as a starting point for public discussion. If
Council affirms the Tree Board's current approach to this matter, the interim charge statement will be completed and
brought back in resolution format for approval at a regular Council business meeting. Comprehensive Plan goals,
policies, and action measures will be further refined and scheduled for future Planning Commission work sessions and
public hearings. Following the Planning Commission's recommendations, Council would hold public hearings.
OTHER ALTERNATIVES CONSIDERED
Council alternatives fall into the following three categories:
1. Affirm the Tree Board and Staff s current approach, as summarized in Chair Gillis' January, 2007 letter
(Attachment 1), and as expressed in greater detail in the draft interim charge statement (Attachment 2);
2. Affirm the current approach, but direct major changes be made regarding reasons why the project is needed,
and/or how the project shall be accomplished; or
3. Disallow the current approach, and direct the Tree Board and Staff to return with another proposal based
on specific direction.
CITY COUNCIL GOALS
Goal 1: Comprehensive Plan: a) Update the blueprint for the City; b) Provide opportunities for public input; and
Goal 4: Improve Council communications with Tigard Citizens
ATTACHMENT LIST
Attachment l: January 26, 2007 memorandum from Chair Janet Gillis and Members of the Tree Board
Attachment 2: "In progress" interim Tree Board charge statement
Attachment 3: "In progress" ideas for Comprehensive Plan tree and vegetation, goals, policies, and action
measures.
FISCAL MOTES
Not Applicable
1:\LIZVLN\Council Materials\2007\4-17-07 AIS Tree Board Interim Charge Statement.doc
ATTACHMENT 1
TO: Mayor Craig Dirkson and Members of the City Council
FROM: Chair Janet Gillis and Members of the Tree Board
DATE: January 26, 2007
RE: Planning Commission Recommendation on Tree Board Amendments to
Tigard Municipal Code 18.745 Landscaping and Screening and 18.790
Tree Removal
As Council may know, I and other Tree Board members were distressed when the
Planning Commission, at its December 11, 2006 meeting, recommended tabling our work
on the Tree Code in favor of addressing the issue of tree protection as part of the
Comprehensive Plan. At Council's direction, we had worked many months to come up
with what we felt were solutions to significant code problems.
However, after talking to City staff the Board sees the advantages of taking a
"comprehensive" approach to the tree protection issue. Therefore at its January meeting
the Board agreed it should support the Planning Commission's recommendation.
The Board also agreed that it would be willing to work on this matter. However, the
Board's experience with the Tree Code imparted some important lessons. First is the
recognition that amending the current tree code will do little to protect Tigard's tree
resources. Cities that implement successful tree protection programs do so in a
"comprehensive" way. These communities protect and enhance tree resources on public
and private lands; in parks, open spaces, natural resource areas and in the public right-of-
way. They combine a regulatory approach with active code enforcement, public
education, incentives and urban forest management. Tigard on the other hand only seeks
to regulate development's impact on trees through its land development code. Only when
property is proposed for development does the code apply. More often than not
developers choose to remove trees and pay compensation, fines and/or do mitigation
planting elsewhere, rather than retaining trees.
Secondly, the Board also learned important process lessons. For example, if Council
gives the Tree Board approval to take a comprehensive approach towards tree protection
it will be important to have ongoing and knowledgeable staff support. Other
considerations include developing a scope of work; schedule and milestones; ensuring
opportunities for ongoing communication with the Planning Commission and Council;
seeking input from Tigard's citizens and other stake holders, etc. The Board would be
pleased to work with City staff to do this initial work.
It is important to stress that the Tree Board's official charge statement limits its focus to
trees within the public right-of-way and on public lands. If Council wishes the Board to
undertake this work its charge would have to be amended, at least temporarily until the
project is completed.
At the Planning Commission's and Tree Board's recent meetings, concern was expressed
about the loss of trees that may occur during the several months it will take to get new
tree protection standards adopted. The Board recommends that Council ask staff to
review the current Tree Code to determine if stop-gap measures could be adopted as an
interim means to prevent needless tree removal. Perhaps the Tree Board's recently
proposed code amendments would be of value in this regard.
The Tigard Tree Board would like to take the lead in producing a tree resources
protection program that will be seriously considered for future adoption by Council.
Sin
Jan Gillis, Chair
Tigard Tree Board
Copy: Members of the Tigard Tree Board,
Planning Commission Chair Jodie Inman, and Members of the City
Council
Craig Prosser, City Manager
Ron Bunch, Long Range Planning Manager
ATTACHMENT 2
3-8-07 Draft - Charge Statement Outline Ron Bunch Ext. 2427
TREE PROTECTION AND URBAN FOREST ENHANCEMENT PROJECT
Outline for Proposed Tree Board Mission Statement
Discussion Draft
Existing Mission Statement
Tree Board was established by Resolution 01 - 02 Qanuary 23, 2001) to facilitate the City's
application as Tree Board USA and encourage citizen involvement in the implementation of
an Urban Forestry Plan
Council Resolution 01 - 02 (Adopted January 2001) States:
"The mission of the Tree Board is to develop and administer a comprehensive
community tree management program for the maintenance, removal, replacement,
and protection of trees on public property."
Staff Commentary: In order for the Tree Board to take on a new mission that departs
from the above, it is necessary for Council to adopt an interim mission statement. The
following structure is proposed for the interim statement:
Introductory Statement for new mission statement
Principles stating why this task is necessary to be assigned to the Tree Board at this time:
a. Urban development has resulted in loss of trees.
b. Trees contribute to quality of life and environmental quality.
c. Trees can enhance quality of built environment; however, it is recognized that
urban density, unless well designed, causes loss of trees and private open space.
d. An attractive community is a component of an economically prosperous community.
e. Balance - The program needs to balance the unreasonable and unnecessary
removal of trees, with the need for efficient use of valuable urban lands.
f. Solid technical base is important for workable codes and standards.
g. Tree protection and urban forestry provides civic engagement opportunities for
citizens.
L\LRPLN\Council Materials\2007\4-17-07 ATTACH 2 Tree Board Interim Charge Statement.doc 1
h. A healthy urban forest and its associated benefits require active management.
Proposed Interim Mission Statement
Principles to be incorporated into an interim mission statement to address the above may
include the following:
For the purposes of developing a comprehensive city tree protection and urban forest
enhancement program, the Tree Board shall have the following responsibilities in addition to
those spelled out in its existing mission statement:
a. Work with the Planning Commission to update the City's Comprehensive Plan by
developing Comprehensive Plan background information (findings) and goals, policies
and action measures pertaining to protection of trees and vegetation and their
associated contribution to the Community's quality of life envireamental quality.
b. The Tree Board shall recommend updated goals, policies, action measures, and
background information to the Planning Commission. The Board shall participate in
the Commission's joint work sessions to review/discuss the same. These amendments
to the Comprehensive Plan are subject to Planning Commission public hearings and
recommendation to the City Council
c. Propose a tree protection program which may consist of municipal code and land use
regulations to implement the above "Trees and Vegetation" Comprehensive Plan goals
policies and action measures.
d. All proposed municipal and Municipal Development Code amendments shall be
subject to review by the City Attorney. Proposed land-use code changes shall be
subject to public hearings and recommendation to Council by the Planning
Commission. The Tree Board shall participate with the Commission in work sessions
to review/discuss the same.
e. The Tree Board shall review recommendations from staff to develop specific interim
tree code standards intended to prevent egregious tree removal during the period it
takes to develop the City's tree protection standards.
1:\LRPLN\Council Materials\2007\4-17-07 ATTACH 2 Tree Board Interim Charge Statement.doc 2
f. The Tree Board shall participate in work sessions with the Planning Commission prior
to the Commission's holding public hearings to recommend the interim standards to
Council.
g. The Tree Board, in consultation with the Planning Commission, shall develop and
implement a public information and involvement program to hear public concerns and
suggestions regarding tree protection and urban forestry enhancement in Tigard.
h. In addition to the primary task, the Tree Board shall prepare a citizen involvement
report as part of the record of its proceedings.
i. The Tree Board shall keep minutes and audio recording of all meetings.
J. Upon adoption of the Tree Protection Program the interim standards shafl be sha
be-repeale Tree Board's charge statement shall be reevaluated to address public
issues associated with the urban forest and other natural resources as seen fit by
the City Council
k. This charge shall be in effect for one year from approval by Council. Thereafter it will
sunset, unless extended.
1. Every three months the Tree Board shall forward a report of its progress to the City
Council and Planning Commission. Initially, the Tree Board shall prepare a schedule
and scope of work as the first step to implement this mission.
Staff Commentary: Following adoption of a new tree protection program, it may be
appropriate for the Tree Board and Council to discuss whether the Tree Board should have
an expanded role in helping the City manage trees and other natural resources.
1:\LRPLN\Council Materials\2007\4-17-07 ATTACH 2 Tree Board Interim Charge Statement.doc 3
Tree Board Discussion Purposes Only ATTACHMENT 3
Concepts
Background Statement and
Goals, Policies, and Action Measures
BACKGROUND
Statewide Planning Goal 2.• Community Design - Trees and Other Vegetation
Vegetation and its Importance
Trees and other types of vegetation are integral to the quality of Tigard's urban and natural
environments. Vegetation is valuable for its aesthetic qualities and contribution to air and
water quality, stormwater retention, and wildlife habitat. When appropriately used,
vegetation moderates temperatures by providing shade and windbreaks. It is also essential
for soil stability and erosion control. Native and ornamental vegetation is also essential to
the quality of the city's parks and open spaces by providing a comfortable and aesthetic
setting.
Much of the native vegetation in Tigard's Urban Services Area (TUSA) has been displaced,
first by agriculture and logging, and more recently by urban development. Also, competition
from introduced invasive species such as English ivy, reed canary grass, and Himalayan
blackberries, has made it difficult for native plant communities to thrive. However, many
areas of environmentally significant vegetation still remain within the TUSA. These natural
resource sites include vegetation on steep slopes within stream corridors, and along the
Columbia River and its sloughs and wetlands. Tigard also has many outstanding non-native
trees and ornamental plant materials that date to when the community was a rural center for
the outlying agricultural region.
Tree groves within Tigard's Urban Services Area include coniferous and mixed
deciduous /coniferous stands of trees. The area's remaining forested areas and tree groves are
located mostly on steep hillsides, in or near wetlands, and along the Tualatin River, streams,
and floodplains. Tree groves are valuable for wildlife habitat, recreation, and aesthetic
resources. Forested areas also contribute to air quality, provide wildlife habitat, shade, and
stabilize steep slopes.
The Tigard area has both emergent wetlands, where grasses are the dominant plant
community, and forested wetlands, which are dominated by trees and woody vegetation.
Vegetation is essential for wetlands to perform the important natural functions of
stormwater storage, improvement of water quality, erosion control, ground water recharge,
and fish and wildlife habitat.
Stream corridors are located throughout the Tigard area. Vegetation within stream corridors
lessens downstream flooding, and benefits water quality, by slowing runoff and preventing
erosion. Also, stream corridors provide vegetated corridors necessary for wildlife habitat,
including travel and nesting.
1ALRPL.N\Council Materials\211117\4-17-07 ATTACH 3 Tree Board Interim Charge Statement.doc 1
Tree Board Discussion Purposes Only April 3, 2007
Landscaping and tree plantings on private and public property enhance the aesthetic
character of Tigard and also provide other benefits such as shade, wildlife habitat, and
buffering and screening between, different types of land uses.
Efforts to Protect and Enhance Trees and Vegetation - Narrative to be Developed
Tigard's Community Development Code.
■ Tree Code
■ Wetlands
■ Habitat Friendly Development Standards
• Floodplain, Steep Slopes
■ Clean Water Services
■ Landscape Standards
■ Tree Board
■ Reasons why the status quo needs to be changed.
GOAL, POLICIES AND ACTION MEASURES
GOAL
Protect and enhance the environmental and aesthetic contribution of trees and other
vegetation.
POLICIES
1. The City shall establish regulations to protect and, when necessary, restore trees and
other vegetation to support community aesthetics, maintenance and/or
improvement of water quality, erosion control and stability of slopes and unstable
soils.
2. The City shall condition development approval to require preservation of existing
trees and mitigation of the consequences of tree/vegetation removal.
3. The City shall protect environmental quality and public safety by:
a. regulating removal of trees and other vegetation on steep slopes, within
floodplains, natural resource (Goal 5) overlay areas; water quality resource areas
and in tree groves and other forested areas.
b. instituting regulations and practices to prevent and immediately resolve hazards,
such as falling limbs and trunks, and other dangerous conditions caused by tree
removal such as blow-down, landslides, soil erosion, and altered hydrology.
IAL.RVL.N\Council Materials\2007\4-17-07 AITACI-I 3'free Board Interim Charge Statement.doc 2
Tree Board Discussion Purposes Only April 3, 2007
4. The City shall require:
a. installation of trees and other landscaping with all development; including single
family homes, residential subdivisions, major partitions, multi-family
development, manufactured home parks, institutional, commercial, and industrial
land uses.
b. tree types and other plant materials installed as conditions of development
approval are appropriate for the site conditions in which they are planted to
ensure development of viable landscapes and not adversely affect adjacent
property owners
5. The City shall require tree planting and other landscaping within, and adjacent to,
parking lots to provide shade, aesthetic enhancement, and buffering and screening of
parking areas from dissimilar land uses.
6. The City shall require and enforce ongoing maintenance of natural vegetation and
landscaping as conditions of development approval.
7. The City shall require compliance with its tree regulations and conditions of
development approval, and shall establish and enforce regulations whenever
necessary to preserve trees, ensure development occurs per City standards, and to
deter vandalism and unauthorized removal of City trees.
8. The City shall protect trees and other vegetation when it designs and constructs
public works projects. Mitigation of removed vegetation shall occur.
9. The City shall ensure its various codes, regulations and standards relating to
landscaping, site development, tree protection and removal, are consistent with, and
supportive of, one another.
10. The City shall ensure that its street design and land use standards provide ample
room and building setbacks to allow for tree planting.
11. The City shall establish an ongoing street tree program to enhance Tigard's livability
by improving the aesthetic and environmental quality of its streets and
neighborhoods.
ACTION MEASURES
1. Work with other jurisdictions, agencies, property owners and environmental
organizations to protect wetlands, steam corridors, riparian areas, upland tree groves
and other significant vegetation, both within the City, and on lands designated for
future urban growth.
2. Maintain and periodically update approved tree lists for specific applications and site
conditions, such as street trees, parking lot trees, and trees for wetland and riparian
I:\LRPLN\Council Materials\2007\4-17-07 ATTACH Y free Board Interim Charge Statement.doc 3
Tree Board Discussion Purposes Only April 3, 2007
areas. These lists should allow flexibility to choose a wide variety of species that are
proven suitable for local climate conditions and for specific uses and locations.
3. Protect and enhance the scenic quality of Tigard's trees and vegetation, such as along
creeks and rivers, and as scenic backdrops on the City's buttes.
4. When necessary, apply conditions of development approval to assure ongoing
maintenance of trees and other vegetation required as part of development approval.
5. Ensure coordination occurs between city and private utilities regarding actions that
involve tree planting, protection, maintenance and removal.
6. Work with property owners to promote the preservation of large trees, tree groves,
and historic individual trees, through the Significant Tree Program.
7. Ensure development actions comply with the City's landscape standards and tree
protection ordinances.
8. Allow development to use planned development procedures to preserve tree groves
and maintain natural open space.
9. Where possible, with all public street projects, require sufficient room within the
right-of-way to plant street trees. Trees may be planted either within planter strips, or
at the back of sidewalks. When adequate planting area cannot be provided, required
street trees may then be planted on private property.
10. Evaluate streets that have inadequately sized planter strips to determine if street trees
can be planted elsewhere in the right-of-way, or on private property.
11. Encourage preservation of significant tree groves and other natural resources
through dedication of conservation easements, sale of development rights, and other
voluntary actions including property donations.
12. Support efforts by community groups and neighborhoods to plant trees and
undertake other projects, such as restoration of wetlands and stream corridors.
13. Develop and maintain an automated data system that tracks tree removals and the
status of the City's tree canopy.
14. Utilize impartial consulting arborists as early as possible in the Development Review
process to provide advice about how to properly address and resolve tree protection
issues.
15. Develop information, and provide education, for the general public regarding tree
maintenance and protection, tree planting, and the use of drought tolerant, low
maintenance, landscaping.
16. Provide incentives to encourage developers to preserve trees and other significant
vegetation.
1:\I..RPI..N\Council Materials \2007\4-17-07 ATTACH 3'1'ree Board Interim Charge Statcment.doc 4
Tree Board Discussion Purposes Only April 3, 2007
17. Encourage the installation of landscapes that are low maintenance, drought tolerant,
and require minimal chemical applications.
18. Prohibit, through the development review process, the use of nuisance and invasive
plant materials, such as English Ivy. Otherwise, discourage the sale and propagation
of these plant materials and encourage their removal.
19. Develop an Urban Forestry Management Master Plan and ultimately implement a
citywide urban forestry management program.
20. Emphasize, where conditions allow, the planting of trees that will grow large,
including long-lived evergreens and broad spreading deciduous varieties. Large trees
are particularly important for their aesthetic and environmental contributions.
21. Develop tree-mitigation regulations / standards to guide the City in assessing fees or
compelling compensatory action resulting from violation of its tree protection
standards and / or conditions of development approval.
22. Allow flexibility in site design, particularly in parking lots, to allow tree planting in
areas where survival will more likely occur, particularly for trees that achieve
significant size. Trees are more likely to die in narrow interior parking lot strips.
Concepts Tree Board 1 goals, policies action measures
i:\L.RPI.N\Council Materials\2007\4-17-07 A'1TACI-I 3'1'ree Board Interim Charge Statement.doc 5
Agenda Item #
Meeting Date April 17, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Tide Reconsideration of Planning Commissioners Duties to Serve as Liaisons to Other
Boards, Commissions, and Committees TC, P
repared By: Ron Bunch / Phil Nachbar Dept Head Approval: City Mgr Approval:
CV)
ISSUE BEFORE THE COUNCIL
There are two related issues. Shall the City Council suspend the mandatory practice of having Planning Commission
members serve as liaisons to other City boards, commissions, and committees? Shall the City Council modify the
CCAC bylaws to replace the Planning Commission position with a Tigard resident with expertise in real estate
development, urban planning or design, or affordable housing?
STAFF RECOMMENDATION
Staff recommends that Council not require Planning Commission members, as a condition of service, to serve as
liaisons to other City boards, commissions, and committees. This recommendation does not prevent voluntary
membership of Planning Commissioners on other boards, commissions, and committees. Staff also recommends that
the CCAC bylaws be modified to replace the Planning Commission position with a Tigard resident with expertise in real
estate development, urban planning or design, or affordable housing.
It is further recommended that Council direct other means be used to ensure communication/coordination between
the City's advisory groups. One option would be to charge staff with this responsibility.
If Council accepts staff s recommendation, it will be necessary to amend the bylaws of some City commissions, boards,
or committees to delete the requirement that Planning Commission members fill a certain number of positions.
KEY FACTS AND INFORMATION SUMMARY
It has been a practice for the last several years that Planning Commission members also serve on several other City
boards, commissions, and committees. Currently, these include the Committee for Citizen Involvement (CCI), City
Center Advisory Commission (CCAC), Tree Board, Parks and Recreation Board (PRB), and Transportation Financial
Strategies Task Force (TFSTF). In addition, the Planning Commission is often tapped to provide members for ad-hoc
City committees such as the Highway 99W and Fanno Creek Park Citizen Advisory Committees.
Several Planning Commission members have expressed that these additional duties have become burdensome in view
of their workload. At least two members, who recently resigned, cited these extra duties as among the reasons they
could no longer serve. The Commission also noted at their joint meeting with the City Council on February 20, that this
impact has become more significant during the past year, as the Commission, in addition to its quasi-judicial duties, has
worked on the Comprehensive Plan and Downtown land use and design planning.
(,:\DOCUMG-I\eathy\LOCALS-1\7'emp\417-07 AIS Reconsideration of Planning Commissioners Duties to Serve as Liaisons.doc
The Commission's workload will increase in the near future as efforts intensify to complete these major projects, and to
develop a new tree protection and urban forest enhancement program. Further in the future, after the Comprehensive
Plan is adopted by Council, the Commission's workload is not expected to decrease. This is because the Commission
will need to work to implement the Comprehensive Plan. This will require major tasks, such as updating the Tigard
Community Development Code (TCDC) and specific area plans, to be consistent with the updated Comprehensive
Plan.
At its February 21 meeting, the CCAC raised the concern that it does not seem practical, considering the workload of
the Planning Commission, to assign a member to the CCAC as well. Recently Jeremy Vermilyea, a Planning
Commission member, was appointed to the CCAC, and then resigned due to the time commitment. The CCAC
understands the importance of having the Planning Commission informed on issues pertaining to the Downtown, but
believes there are other means of maintaining open communications. Members of either group can attend the other's
meetings or form joint subcommittees, as is currently being done with regard to new land use regulations for
Downtown.
The CCAC recommended at the February meeting that the compositional requirement in the CCAC bylaws for the
Planning Commission representation be eliminated. In its place, the CCAC recommends the position be filled with a
Tigard resident with expertise in real estate development, urban planning, design, or affordable housing.
It appears there was no specific action, such as a resolution, that requires the Commission's liaison duties. Liaison
responsibilities are not listed in the Commission's own "Bylaws and Rules of Procedure." However, some individual
Boards and Commissions, such as the Tree Board and the CCAC, state that membership of at least one Planning
Commissioner is required.
OTHER ALTERNATIVES CONSIDERED
No other options were considered.
CITY COUNCIL GOALS
Goal 1: Comprehensive Plan: a) Update the blueprint for the City.
Goal 2: Continue to Support Implementation of the Downtown Plan
Relieving Planning Commission members from liaison duties would enable them to focus on completing the
Comprehensive Plan and land use/design planning for the downtown.
ATTACHMENT LIST
N/A
FISCAL NOTES
N/A
C:\DOCUMG-1\cathy\LOCAI.S--1\Temp\4-17-07 AIS Reconsideration of Planning Commissioners Duties to Serve as Liaisons.doc
Agenda Item #
Meeting Date April 17, 2006
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title: Enhanced Citizen Participation Update
Prepared By. Liz Newton Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL AND KEY FACTS
Review the status on activities underway to enhance citizen participation. Review information on the proposed
neighborhood program and provide feedback to staff.
STAFF RECOMMENDATION
Provide input on the proposed neighborhood program and comment on other citizen participation.
KEY FACTs AND INFORMATION SUMMARY
One of the 2007 City Council Goals is to "Improve Council/Citizen Communications" by.
Completing the City Active Neighborhood (CAN) Program
✓ Staff continues to work on development of the Enhanced Neighborhood Program, involving residents of
the pilot areas who have expressed an interest in participating as well as the Committee for Citizen
Involvement (CCI). The purpose of the Enhanced Neighborhood Program is to involve citizens as partners
in addressing their neighborhood issues as early as possible, and to facilitate neighborhood-level input on
broader community issues.
Communication resources are being developed to assist citizens in gaining information and education
through individual neighborhood web pages, cityscape and training opportunities. A presentation on
Neighborhood Program Webpage Design was given to the Committee for Citizen Involvement on February
21, 2007 (minutes attached) to collect comments on content of each webpage. Another visit to this
committee took place on March 21, 2007 (Draft minutes attached) to report progress and solicit advice on
developing neighborhood steering committees. Members of the CC[ recommended steering
committees govern each neighborhood. Instead of trying to recruit new volunteers for these
committees, efforts will be made to engage residents who already volunteer in some capacity for the
City - i.e. Neighborhood Watch members, Community Connectors, or CERT trained volunteers.
Staff is scheduled to attend two PSO meetings (Templeton and Metzger) on the 10th of April to
discuss the Neighborhood Program as well as Comprehensive Plan Open Houses on April 18 and
21 to provide information about the program.
✓ Liz will email the City-produced Neighborhood Program website content to Area 1, which has is a
very active Neighborhood Watch program, and to Community Connectors in Areas 4 and 8. The
pilot neighborhood webpage is set for roll-out in April.
✓ CRIME Spotter, a map-based tool for general information about criminal activity within the City which
provides a visual representation of where crime has occurred using a 12-month database of crimes created
specifically for use on the web will was launched successfully to the public on April 1, 2007.
Citizen comment card at City Hall/Council meetings
✓ At the October 17, 2006 work session, staff reported on development of a Citizens Comment Card
suggested by Councilor Harding at the September 26, 2006 Council meeting. Staff took Council feedback
from that meeting and integrated comments into a format approved by Council members. A copy of the
comment card is attached and is currently at the printer. It will be available for distribution as soon as mid-
April.
Boards & Commissions
✓ Council met on January 23, 2007 to discuss liaison appointments to each Board and Commission.
Resolution No. 07-05 was passed which assigned each member of Council to a Board or Committee.
Council will periodically sit in on meetings, but not have a voting role.
Staff
✓ Council members attended the March 14 and March 16 All Employee meetings as part of their efforts to get
involved with staff.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
2007 City Council Goal # 4
"Improve Council/Citizen Communications"
a. Complete the City Active Neighborhood (CAN) Program
b Citizen comment card at CityHall/Council meetings
c Boards & Commissions
1. Develop a regular training program for new members
2. Develop a tracking system for Board & Commission recommendations
3. Appoint Council liaisons to each Board and Commission - Periodically sit in on meetings
4. Recognize & develop Boards & Commissions as sources for future Council candidates
5. Staff
1. Periodically attend staff meetings
Tigard Beyond Tomorrow Goals - Community Character and Quality of Life:
Communication
# 1) The City will maximize accessibility to information in a variety of formats, providing opportunities for
input on community issues and effective two-way communication.
# 2) City policy makers shall facilitate two-way communication by providing timely information and
responding to concerns raised.
ATTACHMENT LIST
1. Committee for Citizen Involvement Minutes - February 21, 2007
2. Committee for Citizen Involvement Minutes - March 21, 2007 (DRAF7)
3. Citizen Comment Card
FISCAL NOTES
N/A
Meeting Minutes, 2/21/07
Committee for Citizen Involvement
CCI Members Present: Chairman Basil Christopher, Rex Caffall, Sue Carver,
Stacie Yost, Cecilia K. Nguyen, Bev Froude
CCI Members Absent: Brian Kelly, Rick Parker
Staff Present: Marissa Daniels, Duane Roberts, Liz Newton, Beth St. Amand
1. Welcome and Introductions
Committee Chair Basil Christopher called the meeting to order at 7:00 PM.
2. Approval of Minutes
Basil asked committee members to forward any November meeting minute
emendations directly to Duane. [None received]
3. Neighborhood Program Update: Webpage Design Options
Liz introduced this item. She showed slides of a mock or sample neighborhood
webpage of the kind that will be used in the Neighborhood Program. The basic
format of the webpage can be customized to taste. City-produced content will be
available, but the extent of its use will be optional. The technology will be user
friendly. Volunteers will do the postings. The webmaster could be a student. The
pages may include an on-line or interactive feature.
Basil commented that each webpage should list contact information along with City
staff contact information in regard to development applications affecting the
neighborhood. Bev noted that webpage space for neighborhood-specific news is
important. Liz mentioned that other content ideas include a photo-gallery featuring,
for example, a "nice" yard or a neighborhood event as well as links to fire district and
city webpages.
Basil clarified that each neighborhood webpage would have access to the same
format and information, such as crime and city maps, but could have a different
layout or look. He asked if the various Neighborhood webpages would be tied to the
City server. Liz indicated that they would not be so tied. One, reason for this
decoupling is that it will allow each neighborhood group to manage and make
changes to its own webpage.
Rex asked about hackers and appropriate content. Liz responded that the City
would monitor the webpages for this and other problems.
1
Liz went on to comment that neat year would see design changes to the City
webpage. New features may be introduced. The timing would be. sometime after the
startup of the neighborhood webpages.
Liz's ideas for neighborhood page ground rules include no commercial advertising, or
advertising for profit. City produced content will be available but the neighborhood
organizations will not be obligated to use any or all of it. Parameters will be set on
the blog feature. The City will control, but not filter, the blog comments. The City
will handle setup of the pages. The CCI's assigned role will be to critique the content
of the webpages.
Rollout of the pilot program is set for this year, followed by full scale implementation
of the city-wide, 12-area program by the end of 2007. The testing out of the program
will take place in three neighborhoods of Metzger, Summer Lake, and South Tigard.
Bev asked if any of the pilot neighborhoods were meeting now. Liz indicated that
none were doing so. The needed computer technology has been a holdup. Bev
asked what the neighborhood webpages might include besides the land use notices.
Liz answered that they could include information on the proposed neighborhood
grant program, picnic activities, and National Night Out, to cite a few examples.
Rex asked when the first neighborhood would go live. Liz responded that the City is
working toward going on-line this spring. Volunteers still need to be recruited to
manage the webpages. Filters will screen the use of inappropriate words. The pilot
program will assist in working out bugs in the homepages and in developing effective ,
community building activities. The pilot program will be an opportunity for trying
out and testing program ideas.
Stacie asked how the needed volunteers would be recruited or found. One idea was a
big neighborhood party, promoted by the distribution of notice cards to area
residents.
Liz asked the group to email her with any questions or ideas.
4. Comprehensive Plan Update
Beth discussed the comprehensive plan development process, with an emphasis on
the public involvement portion. She passed around a copy of the completed Tigard
2007, comprehensive plan resource document. This volume deals with state and
regional requirements, and contains inventory and map information. Copies are
available on-line, at the library, and for purchase in the form of a CD or paper copy.
Marissa and Doreen handled the layout, editing, and formatting. The sections will be
converted into fact sheets for the public involvement phase. The next step is the
development of goals, policies, and action measures. She noted a need to add
2
information on the plans that have been developed for the Downtown, Triangle, and
Washington Square areas.
The private consulting firm Cogan, Owens, and Cogan has been hired to review and
augment the Comprehensive Plan public involvement program. Kirstine Green of
the firm will be the project manager. The outreach effort will build on the work of
the Visioning Task Force. An attempt will be made to involve the whole community.
Presently, the consultants are working on the project logo and critiquing the public
involvement program. Once this structure is in place, outreach will begin. They will
also provide suggestions for policies and goals for citizen involvement. The City
branding work already completed will be folded into this work effort. Public
involvement handouts are due by spring. They will include handouts tailored to
particular interest groups. Two city-wide open houses are planned. April is the target
date for the first one.
Basil noted that local citizens need to at least understand what the comp plan
represents, even if they don't have input. Bev stated that the consultants need to
explain how it relates to people's everyday lives.
Beth mentioned the heavy work load imposed on the Planning Commission as the
group is officially managing the development of the comprehensive plan. This load
has taken its toll in terms of recent Planning Commission turnover. She also brought
• up the topic of youth and minority outreach and of efforts to engage these citizens.
Basil commented on the housing and economy elements as benefiting from youth
and minority group input. He mentioned multicultural resource centers, churches
and non-profits as groups to contact in undertaking outreach activities.
Beth pointed to the Riverkeepers and churches as potential contacts. Churches have
not been involved in previous local governmental outreach efforts because of the
tradition of church-state separation. Utility billings and Cityscape mailing are print
opportunities to get the word out. Bev mentioned the need to address the annexation
issue.
Marissa will compile a list of groups to be contacted. Basil asked for a copy of the
completed list. [This subsequently was mailed to Basil, as requested].
Basil asked about the deadline for public input. Beth responded that the public
comment periods have not been set as yet. The public involvement process will
include the laying out of specific comment periods for different sections of the plan..
These periods will be well publicized.
Basil asked Beth to advise Nancy, the City's current webmaster, to view Beaverton's
webpage, which he believes is well-designed. (Nancy was so informed).
3
Rex introduced the idea of having individual CCI members attend a planning
Commission and other boards and committee meetings to improve the CCI's
understanding of the activities of these groups and better mesh with them.
5. Drug Awareness Workshop Debriefing
Chairman Basil Christopher, Bev, Stacie, Sue and Duane all attended the Drug
Awareness Workshop. All committee members agreed it was a great program with
excellent presentations.
Bev was disappointed the event was not promoted. Duane counted 24 people in
attendance, including CCI members. Duane asked Jim Wolf, the City's Public
Information Officer, how the event was advertised. Wolf reported there were small
posters at the Library and City Hall announcing the event. In addition, the event was
listed in the Tigard Times, Oregonian, December Cityscape Newsletter, and Tigard-
Tualatin parent newsletters.
Stacie relayed a story. She shared that her daughter had been sick the day the
newsletter was sent home. Knowing the event was coming up, Stacie was able to get
the details from a neighbor who had kept the newsletter. Stacie had tried looking on
the City's website to get information about the event, but found it was not listed.
Bev was surprised when she arrived at the library because there was no sign in the •
lobby about the event. She said, from her experience in attending past events at the
library, there are usually huge posters placed on easels in the lobby to advertise
events. Basil wants to ensure that in the future there is a poster in the Library to
advertise events as they take place.
Cecilia noticed the parking lot was extremely full the same night the Drug Awareness
Workshop was held. This was due in part to a Library Board meeting and Library
sponsored activity taking place the same night. Basil noted the need for coordination
to ensure there are not too many events happening at once.
Cecilia committed to asking Margaret Barnes, the library director, about the
possibility of a permanent board in the library to advertise community events. Cecilia
suggested this could be something non-obtrusive right outside the Community Room
door, perhaps a board with sliding letters. Duane mentioned his previous experience
with the library, noting that they encourage all signs to be taken down directly after
any event.
Stacie noticed the door to the Community Room was locked during the workshop.
Once the meeting started and the doors were shut, no one could come in late. She
even witnessed someone getting locked out after going to the restroom.
4
Duane said the library has the capability of malting public address announcements to
library patrons. He'd noticed this at the Multicultural Festival, and felt this was a great
way to draw in more people.
Overall, Bev felt it was a good workshop, with lots of relevant information. Rex
asked if the Police Department would be willing to stage the event again. Basil
suggested the need for more promotion next time. Duane thought, in the future, the
committee and staff could volunteer to help publicize the event. Basil recommended
that a list of who to contact be developed and given to the Police Department;
Duane felt it better to offer assistance instead.
Bev felt this event was relevant to the entire community, not just parents of school-
aged children. Perhaps next time more advertising could be done in order to reach a
broader audience.
Bev believed a handout listing all of the drugs would have been helpful in engaging
the audience in the presentations.
Basil suggested, and the committee agreed, to continue the discussion at the next
meeting.
6. Joint Meeting with Council Debriefing
Basil, Bev, Rex, and Duane attended the annual joint meeting with City Council.
Duane put together an annual report for the committee. Duane noted there was lots
of informed dialogue at the joint meeting. Council particularly took an interest in
Trish's idea to hold a community open house/ volunteer fair. The Council suggested
this event be held during Family Week. All CCI members in attendance thought
Council gave good feedback and had lots of suggestions for the open house.
One of the Council's goals is to be more involved in boards and committees. As a
result, each board and committee has been assigned a Council liaison. The liaison
appointed to the CCI is the Mayor. He was unable to attend this meeting, but will try
to attend the next meeting and periodically after that.
Bev explained they were also able to talk to Council about communication with City
residents.
7. Other Business / Announcements / Next Agenda
Duane took a moment to recognize two awards recently won by the City. The first
award was for the City website, which is among the best in the nation for cities with a
population under 50,000. This recognition came from the International Civic
5
Engagements organization. The second award was the inclusion of Tigard in a list of
the best 100 communities for young people. He was unaware of the criteria for
selection.
In other news, the committee recently lost two members. Kelly Jean Johnson, the
representative from the Parks and Recreation Board, recently bought a condo in
Beaverton and is no longer a resident of Tigard. Bill Scheideric also resigned recently.
He is an attorney for the City of Beaverton and has been indefinitely assigned to
Beaverton Planning Commission meetings, which are held the same night as CCI
meetings.
Basil used the computer to pull up the City of Beaverton Website. He clicked on the
Community tab, then on the neighborhoods link to show the CCI what the
Beaverton neighborhood program looks like online. He noted the website is very easy
to navigate. Events are listed separately for each neighborhood and, in general, the
website was full of lots of good information. Listed on this website were links to
crime statistics, the Farmers -Alarket, and the community movie program: Flicks by
the Fountain. He encouraged committee members to check it out when they have
time.
Bev reported she had spoken to Councilor Gretchen Buehner, who is interested in
sending a representative from Tigard to the CPO meetings. Bev called Pat Opdyke
the CPO Coordinator, but was unable to reach her. Beaverton sends a representative
to the CPO meetings and at this time Tigard does not. Bev believes it is time to get
rid of the hard feelings brought about by the annexation issue. She said people who
live in unincorporated areas primarily attend these meetings, but the issues discussed
at the meetings directly affect Tigard. For example, decisions about the Sheriffs
Department and the county jail will have an impact on Tigard. Bev would like to
invite Pat to discuss the CPO program and meeting schedule. She hoped this could
be a future agenda item.
For the nest meeting there were many options for agenda items:
• Beth and the public involvement consultant for the Comprehensive
Plan update,
• Liz and an update on the neighborhood program,
• Flesh out the Volunteer Fair idea,
■ Continuation of the drug awareness program discussion,
• Invite an Oregonian reporter,
• Discuss Committee bylaws,
■ Invite the CPO representative, and
• Invite Nancy Lof, the new Graphic designer/ Communications person
for the City.
6
Basil considered the possibility of an extended two hour meeting to fit everything in.
Beth will check with the consultant and find out how much time is needed at the next
meeting to discuss Comprehensive Plan public involvement. The Group decided to
let Basil use his discretion as to the amount of time necessary for the meeting.
Bev felt that the Comprehensive Plan is a top priority, so the meeting should be
scheduled to allow for any additional time the consultant may need. In order to avoid
inviting someone to the meeting and not having enough time for discussion, Bev
suggested the committee brainstorm questions for the Oregonian representative and
then invite her to attend the following meeting in April.
Basil asked Marissa to forward her list of community events and organizations to
him. She explained that it is a working list but she would be more than happy to do
so upon its completion.
Bev mentioned that the Tigard Times was once owned by a man who lives on Bull
Mountain and is active in community affairs. She suggested contacting him about his
interest in getting involved with the CCI.
Meeting adjourned by Chairman Basil Christopher at 8:45 PM.
7
Joanne Bengtson - CC 1. minutes.march07_doc Page 1
DRAFT
Meeting Minutes, 3/21/07
Committee for Citizen Involvement
CCI Memos Pn serg: BevFrnudp, Sue Carter, Karen L etear (substi=ng for Brian Kelly
CCJMem rs Absm: Basil Christopher, BnanKelly Ridz Parke, Stage Yost
Staff Preserrl Ron Burma, Manssa Daniels, L iz Netetm Duarte Ram Damn Wjss,
Guest Presem Kintin G new
1. Welcome and Introductions
In the absence of the chair and vice-chair, Duane called the meeting to order at 7:05
PM.
2. Approval of Minutes
Duane mentioned that during an earlier telephone conversation, Basil had indicated a
desire to make a change in the February 2007 meeting minutes, but did not specify
what this proposed change might be. No one present proposed any meeting minute
changes. [Adoption of the February minutes will be carried over to the April
meeting].
3. Comprehensive Plan Public Involvement
Ron introduced this item. He began by distributing a series of handouts and by
reviewing the citizen involvement requirements of the statewide land use program.
He commented on the CO's role in monitoring citizen involvement efforts and in
providing feedback on the comprehensive plan citizen involvement program. He
highlighted two key points about the comprehensive plan update process. These
include (1) its recognition of "Tigard Beyond Tomorrow" vision efforts as important
and as informing the comprehensive plan update, and (2) the voluntary effort
undertaken to simultaneously meet a variety of Metro and State standards. Another
goal is to meet the needs of Tigard stakeholders.
The City's role in the update effort is (1) coordinating the framework or focus of the
effort, (2) communication, or developing effective ways to deliver information, and
(3) facilitation, or gathering input in a variety of focus areas. The comprehensive plan
ensures the City provides the levels of service that meets the needs of the community.
Opportunities for participation in the land use program are described in one of the
handouts and are based on a two-way communication loop.
The update effort currently is the "policyphase." This includes the development of
goals, policies, and action measures. Goals and policies are laws enumerated in the
comprehensive plan. Goals, policies, and action measures identify the intent of the
Joanne Bengtson - CUrninutes.marchOTdoc Page 2
city to accomplish certain results. Goals are the most general; policies and action
measures are the most specific. A goal is "a general statement indicating the desired
end or direction the city will follow to achieve that end." A policy is "a statement
identifying Tigard's position and a definitive course of action." Each goal is
supported by policies. Action measures are ideas to implement policies and are
programmatic. An example is "keeping the public informed byusing a range of
media." Put another way, action measures are ways to implement policies.
Statewide Goal 1 relates to citizen involvement. Compliance with this goal requires
the use of a committee to monitor, coordinate, and provide feedback on community
participation. If it consents, this is a role the CO could play in the City's update
program. It could serve as the forum for public involvement and the monitor of the
two-way communication loop.
Bev commented that she is glad the comprehensive plan citizen involvement
program is well defined.
Ron asked the group if it wished to take a lead role in monitoring the comprehensive
plan public involvement effort. Sue commented that the launching a comprehensive
plan public involvement program is a "giant step forward". Kirstin noted that under
the Goal 1 aspect of the comprehensive plan update, the CO would serve as the
official contact for the process used to develop goals, policies, and action measures.
The focus of citizen involvement is any issue or concern. She asked the group if
there were any "process" or contact in the community that should be included in
outreach planning. The CO would help in identifying focus groups for public
involvement. At the end of the process, a citizen involvement report, consisting of
outreach materials and activity summaries, will document all the efforts used to
involve the community.
Bev mentioned that the Library on Saturday provides an important outreach
opportunity. Karen pointed out that Library foot traffic is highest on Sundays. The
library is open from 1-5 PM that day.
Kmi tin commented that part of the challenge is how to craft messages that resonate
with people. Engaging a broad section of people is the goal. One strategy is
building a cadre of people to stay with and help the City to implement the adopted
comprehensive plan.
Karen indicated an obstacle to involvement is that Tigard is a suburban community,
with many residents who have lived here for only a short time. Sue added that the
average length of residence in Tigard is five years. This reflects the high mobility of
the population.
Kristin concurred that this circumstance makes it challenging to make the
Joanne Bengtson - CC 1. minutes.march07.doc Page 3
comprehensive plan relevant and engaging to the public.
Bev stated that it is important to communicate why the comprehensive plan is
important to the future of one's own neighborhood.
Marissa outlined the list of Tigard-based organizations she had identified for outreach
activities. This list includes some 100 organizations. She commented that some
groups will be more interested in some topics than others. The outreach is designed
to collect comments on and shape comprehensive plan goals, policies, and action
measures.
Bev mentioned that many fraternal organizations include a large number of members
who live outside Tigard. She stated homeowners associations and the two CPOs that
cover portions of Tigard should be added to the outreach list, adding that the
homeowners groups are difficult to keep track of.
Kirstin stated the more places, the more hits the better in conducting outreach. She
is putting together a public involvement strategy memo. Recommendations will
include a speaker's bureau, with training for volunteer speakers.
Ron mentioned Eagle Scouts could be used to hand out information door to door.
High school students could be a target audience for talks on local government.
Beverly mentioned a government class offered at Tigard High as a suitable candidate.
Also, local minority groups should be a target audience.
Karen pointed out that local TV stations have interns who work on projects,
including putting together pubic information programs for broadcast. Liz added that
the local cable broadcaster, TVTV, has a cadre of students who are available for this
kind of work. Ron identified announcements in church newsletters as another way of
getting the word out. Cable TV bulletin boards or streaming announcements is
another outlet.
Km* tin asked the group if it had an interest in acting as a sounding board for Goal 1.
She added that there are no rules or regulations regarding how public involvement
should be carried out. She encouraged the group to "make it [the comprehensive
plan public involvement program] your own." The public involvement report
generated through the program will be a lasting document.
Bev emphasized the importance of including Vision Task Force members in the
outreach effort.
Ron asked the group to contact him with any questions about the public involvement
component and to contact Duane or Marissa regarding any other specific
involvement ideas or strategies for getting the right people to the table. He requested
Joanne Bengtson - CC 1. minutes.march07.doc Page 4
that the CCI members not present be provided with copies of the handouts. [7bffe
um e,nud l the nit day toad nrnim not in attendance]. The COI's on-going role would
be to keep an eye on all aspects of the public involvement and the participatory
component of the process.
4. Neighborhood Program Update
Liz informed the group of several new developments related to the Neighborhood
Program that had occurred in the month since she had last spoken to the OC1. First,
the pilot website is set for roll-out in April. She is scheduled to attend two PSO
meetings (Templeton and Metzger) on the 10th of April to discuss the Neighborhood
Program. She also will attend the Comprehensive Plan open houses on the 18`h and
the 21" of April to provide information about the program. In addition to the three
program pilot neighborhoods, Liz will email the City-produced Neighborhood
Program website content to Area 1, which has is a very active Neighborhood Watch
program, and to Community Connectors in Areas 4 and 8.
Liz noted that the chair of the Summerlake Home Owners Association (HOA) asked
for links to other HONs on the neighborhood web pages.
Liz expressed that she would like to come back to the April CCI meeting to discuss a
proposed website agreement between the City and neighborhood groups. She
anticipates the agreement to consist of a single page of guidelines for website use; for
example, no commercials will be allowed on the neighborhood web pages.
At the next CCI meeting, Liz also would like the committee's advice on how to
develop neighborhood steering committees. Instead of trying to recruit new
volunteers for these committees, Liz suggests the use of residents who already
volunteer in some capacity for the City. For example, neighborhood committees
could be made up of Neighborhood Watch members, Community Connectors, or
CERT trained volunteers. She noted that the committee would not be meeting-
intensive.
Liz noted that she would like to see students involved in the program. She is
exploring the possibility of school credit for students who manage a neighborhood
website. A high school student currently maintains the Youth Advisory Committee
website, and he is doing a great job.
With regard to content, the City will provide links and material for posting on the
web pages, but it will be up to the individual neighborhoods to decide on the content
they wish to use. Participating neighborhoods will have the opportunity to take
ownership of and customize their websites.
Joanne Bengtson - M.minutes.march07.doc Page 5
Bev asked Liz if the City will be responsible for putting together the first websites.
Liz responded that prior to their release, Nancy Lof will train neighborhood
volunteers, who will customize each website. She said the City will monitor the
pages, but will not manage or dictate the content of the pages. She sees Crone
Spotter and land use information as subjects that will be of interest Citywide. She
hopes that making this information readily available via the neighborhood web pages
will empower neighbors to take action.
Bev also asked how the new websites will be advertised. Liz replied that she has
funding to send out a postcard to every resident in a neighborhood area as the
website for their particular neighborhood is rolled out.
Responding to a question from Bev, Liz clarified that the webpage format will be
provided by the City, but that the individual neighborhood organizations will select
and develop their own content. As an example of how this will work, Area 1 which
has lots of active HOA's who have expressed a desire to be able to link to other
HOA's. Older areas in Tigard do not have as manyHOA's and therefore their
websites will not have this feature. Bev agreed it is a good idea to start with small and
simple to ensure the websites are not overwhelming. She also pointed out that the
needs and wants of neighborhoods will shift over time.
Liz restated that the neighborhoods will be able to weigh in on content and change
their own webpage as they see fit. For example, in the fall, neighborhoods could host
an annual meeting to discuss the Community Investment Program, or provide
feedback online. The websites could also feature alerts that are neighborhood-
specific; for example, on road closures or garbage pick-up schedule changes.
Neighborhoods also could showcase their Neighborhood Watch program, complete
a neighborhood beautification project, host an annual picnic, or take part in National
Night Out. Neighborhoods maybe able to receive funding from the City to help
implement some of these programs. Unlike being involved in the Planning
Commission, for example, which she defined as a form of structured involvement,
Liz hopes the websites will provide grassroots empowerment within Tigard's
neighborhoods.
Bev suggested the Neighborhood Program be used for Comprehensive Plan
Feedback
Liz mentioned there will be a link to the Gigs webpage from each of the
neighborhood pages. It is Liz's goal that when Tigard residents come home from
work and sit down to check their e-mail, they will check the neighborhood webpage
fast. She would like to ensure the websites are user-friendly and up to date.
Bev suggested that if for any reason using volunteers to maintain the neighborhood
Joanne Bengtson - CCLminutes. march07.doc Page 6
websites is not efficacious, maybe City staff can fill this role. Liz reported that she has
had positive feedback from the school district about providing school credit for
students who maintain a neighborhood page for one year. There are 12 designated
neighborhoods in Tigard. Liz does not anticipate any difficulty in recruiting 12
volunteers to maintain the sites. Liz strong feels the sites are something that should
be maintained by citizens, for citizens.
5. Other Business / Announcements / Next Agenda
Agenda Item suggestions for April include:
• Comprehensive Plan Public Involvement,
• CCI Bylaws and Membership,
• Oregonian Reporter,
• Volunteer Fair,
• Town Hallwith elected officials.
Liz stated that she would like to return to the CG next month to get ideas and
agreement on the format and content of the neighborhood program webpages
and to get feedback on the proposed City-Neighborhood agreements. She
asked to be scheduled last on the agenda.
Bev and Sue both expressed that they would like to discuss the Comprehensive Plan
public involvement plan with other CC[ members at the next meeting.
Duane brought up the Committee's recent declining membership and the need for
bylaws. Currently, the CCI is missing representatives from the Tree Board, Budget
Committee, and the Parks and Recreation Advisory Board. Duane asked the
committee if they at-large members. If so, there is a process through Council to
appoint at-large members.
The Oregonian reporter has been geared up to come to a CCI meeting. Bev
suggested, instead, the Committee consider doing a communications thing and
inviting Steve Clark from Community Newspapers as well. Duane asked the
Committee what theywould like to discuss at such a meeting. Bev indicated that
community information should be a priority.
Although he had to miss the meeting, Basil asked Duane to check with the group
regarding the idea of holding a volunteer fair. The fair would provide residents an
opportunity to ask board and committee members questions about their respective
groups, and it would give staff an opportunity to advertise specific volunteer
positions. Basil is wondering if this is something the committee would like to hold in
the near future.
Joanne Bengtson - CUrninutesparch07.doc Page 7
Bev stated the volunteer fair is a great idea, but with other things coming up (i.e. the
Comprehensive Plan Update and the Neighborhood Program) she suggested that it
not be discussed at the next meeting. Both Bev and Sue feel timing is an issue.
According to Duane, Bob Roth, the City volunteer coordinator, suggested the
volunteer fair piggyback on another event.
In the past committee members had expressed an interest in inviting Senator Ron
Wyden, Congressman David Wu, and Representative Larry Galizio for a town hall in
Tigard. Bev asked the committee what the desired outcome of hosting a town hall
would be. Duane responded that Basil thought hosting a town hall would help get
Tigard and its interests on the elected officials radar and also give residents an
opportunity to ask their representatives questions.
Sue remembered receiving a phone call about two months ago in connection with a
similar event. Bev suggested the timing of the town hall be coordinated with another
event, for example, the opening of Commuter Rail. She feels the conversation needs
to have direction and not be so open-ended. Sue feels this idea is not as timely as the
other business on the table. Bev repeated that the Comprehensive Plan should be the
top priority.
Duane announced that the annual volunteer recognition will be held April 24th.
Duane took a picture of the group to be used at this event. He also pointed out that
the April CCI meeting is set for the same night as the fast comp plan open house.
The group discussed changing the April CO meeting to Thursday the 19t'.
Meeting adjourned by Duane Roberts at 8:35 PM.
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Agenda Item #
Meeting Date April 17, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Workshop Prior to Public Hearing for Comprehensive Plan Amendment to Update
Downtown Goals, Policies, and Action Measures
Prepared By: Sean Farrelly Dept Head Approval: City T\1gr Approval:
ISSUE BEFORE THE COUNCIL
Review Planning Commission's recommendation of Comprehensive Plan Amendment to Update Downtown Goals,
Policies, and Action Measures.
STAFF RECOMMENDATION
Receive a briefing on the Comprehensive Plan Amendment to Update Downtown Goals, Policies, and Action
Measures prior to the public hearing on April 24, 2007.
KEY FACTS AND INFORMATION SUMMARY
The proposed Comprehensive Plan Amendment would update the Downtown chapter's Goals, Policies, and Action
Measures. It would provide the legislative foundation to make future changes in the Downtown Land Use program,
such as new zoning and design regulations. Most of the content of the Amendment was taken directly from the
Tigard Downtown Improvement Plan.
On March 19, 2007 a public hearing on the proposed code amendment was held before the Planning Commission.
Public testimony was given by a number of citizens. (Staff has responded to this testimony in the attached memo dated
March 29, 2007.) The Planning Commission recommended making a minor change in the wording of one Action
Measure and voted unanimously to recommend approval of the Development Code Amendment.
OTHER ALTERNATIVES CONSIDERED
Not applicable.
CITY COUNCIL GOALS
Goal 2: "Continue to Support Implementation of the Downtown Plan."
ATTACHMENT LIST
Attachment 1: Memo to Council dated March 26, 2007, summarizing proposed Comprehensive Plan changes.
Attachment 2: Memo to Council dated March 29, 2007, responding to comments made at the Planning
Commission public hearing.
I:\LRPLN\Council Miterials\2007\4-17-07 AIS_Downtown Goals_WIshop.doc
Attachment 3: Staff Report to the Planning Commission
Attachment 4: Proposed Comprehensive Plan changes (with strike-throughs)
FISCAL NOTES
Not Applicable
IALRPLNWouncil ntatcrials\2007\4-17-07 AIS-Downtown Goals-W shop.doc
ATTACHMENT 1
MEMORANDUM
TIGARD
TO: Tigard City Council
FROM: Sean Farrelly, Associate Planner
RE: Proposed Downtown Goals, Policies, and Action Measures
Comprehensive Plan Amendment (CPA-2006-00002)
DATE: March 26, 2007
The purpose of this memo is to inform the City Council of the proposed
Comprehensive Plan Amendment (CPA-2006-00002) which updates the Downtown
Goals, Policies, and Action Measures prior to the Council's April 17a, work session
and April 201 public hearing.
At the public hearing on March 19t11, 2007, the Planning Commission voted
unanimously to recommend approval of the proposed amendment (with one minor
modification.)
Background:
Relationship to Comprehensive Plan Update
City staff is currently engaged in updating Tigard's Comprehensive Plan in its
entirety. The proposed Comprehensive Plan Amendment to Update Downtown
Goals, Policies, and Action Measures is a precursor to the format of the rest of the
Comprehensive Plan update. Although it will be amending the current code, this
amendment will reflect the format of the updated code, which will be made up of
Findings, Goals, Policies, and Action Measures.
Tigard Downtown Improvement Plan
The Tigard Downtown Improvement Plan was the result of an extensive citizen
involvement process. It was accepted by the Council in September, 2005. Its goal is
to create "a vibrant and active urban village at the heart of the community that is
pedestrian oriented, accessible by many modes of transportation, recognizes and
uses natural resources as an asset, and features a combination of uses that enable
people to live, work, play and shop in an environment that is uniquely Tigard."
lY>hat Does the Comprehensive Plan Amendment Propose?
The proposed Goals, Policies, and Action Measures will be the legislative foundation
for future changes in the Downtown Land Use program, such as new zoning and
design regulations. Most of the content of the Amendment was taken directly from
the Tigard Downtown Improvement Plan.
Public Hearing Comments and Responses
At the public hearing, a number of individuals testified. Please refer to the attached
response to the issues of Mike Stevenson and John Frewing.
Planning Commission's Recommended Change
The Planning Commission recommended modifying the wording of Action Measure
11.A.2. Its recommendation was to say "consider utilizing form based code
principles," rather than "utilize form based code principles."
Staff Recommendation
Staff recommends approval of the proposed amendment. The proposal is consistent
with all applicable State Goals, Metro Functional Plan, and Comprehensive Plan
policies.
Next Steps
If the Comprehensive Plan Amendment is approved, staff will continue the process
of developing specific language to amend the Development Code and craft design
regulations for the Downtown. Stakeholder involvement and review will be necessary
prior to proposing Development Code Amendments.
i
ATTACHMENT 2
MEMORANDUM
TIGARD
TO: Tigard City Council
FROM: Sean Farrelly, Associate Planner
RE: Comprehensive Plan Amendment (CPA-2006-00002)
March 19, 2007 Planning Commission Public Hearing Comments
DATE: March 29, 2007
At the March 19, 2007 Planning Commission Public Hearing a number of citizens
gave public testimony in favor of the Amendment. Two of the speakers, Mike
Stevenson and John Frewing, raised issues that will be addressed in this memo.
Nonconforming Uses
Mike Stevenson. a downtown property owner, raised a concern about the future of
nonconforming uses under the new zoning that will be adopted.
Response:
This Comprehensive Plan Amendment contains Policy 11.1.4 which states "Existing
nonconforming uses shall be allowed to continue, subject to a threshold of allowed
expansion."
How to specifically treat nonconforming uses will be a major issue in the
Development Code amendment process. Staff will work with stakeholders to develop
acceptable regulations. An important point to consider is that many of the existing
industrial and automotive repair uses in the Downtown are presently nonconforming
uses. They became nonconforming when the zoning was last changed (to CBD) in
1983.
Process and Procedural Issues
John Frewing raised thirteen points (included as Exhibit B) regarding the
Comprehensive Plan Amendment. Staff rebutted many of these points at the public
hearing. Most of the points refer to processes set up to update entire Comprehensive
Plans, rather than a "Post-Acknowledgement Plan Amendment" which amends a
portion of an existing plan (as this one does). The City provided the required 45-day
notice to the Department of Land Conservation and Development, and received no
1
comment from them. If the agency had concerns with the proposed amendment,
they would have provided comment to the City.
Here is a rebuttal of each of Mr. Frewing's points. Mr. Frewing's comments are
numbered and staff response follows:
I Most of the data relied upon is 3 to 6 years old. Much more recent data is available and should be used
in a revised comp plan amendment for downtown.
Response:
All of the reports in the appendices of Tigard Downtown Improvement Plan are
dated 2004 and 2005 and relied on contemporaneous data. It is unlikely that
conditions in Downtown Tigard have changed to any significant degree in the past
two to three years. The only data that appears to be six years old is the Census data
(the latest data is from 2000) and Metro's Regional Transportation Plan completed in
2000 (currently being updated).
2 The `Background' and `Findings' of the proposed comp plan amendment mention respectively the
TDIP and current zoning classifications for downtown Tigard, but the `Policies' of the proposed comp
plan amendment do not identify or reference zoning classifications which are conclusions in the TDIP.
Thus, there is no change in zoning made by this comp plan amendment.
Response:
The intention of this Comprehensive Plan Amendment is to change the Goals,
Policies, and Action Measures to implement the TDIP It will provide the legislative
foundation to adopt the specific zoning and other land use regulations that are called
for in the TDIP. After this Comprehensive Plan Amendment is adopted, the next
stage will be to amend the Development Code to define and map specific new zoning
districts. Comprehensive Plan Amendments do not, in and of themselves, change the
zoning of properties.
3.State rules require that decisions of the Commission and Council be based on fact. The proposed comp
plan amendment does not include any facts which define the nood and circumstances of the comp plan
change. At least some such facts appear to be included in the TDIP and the more recently adopted Urban
Renewal flan, but are not part of the proposed changes. In the current comp plan, such facts are provided
as Volume I, Resources. The facts supporting the proposed changes should be identified and adopted as
part of the comp plan change.
Response:
The TDIP, in its entirety, contains extensive factual information that is the result of
extensive research and technical analysis. The Comprehensive Plan Amendment takes
its language directly from the TDIP. The TDIP will serve as the Volume 1 Resource
document.
In addition, as a legislative amendment, the City Council can determine what the
relevant facts are to base its decision on. The Planning Commission has
recommended adoption based on the findings (facts) and the conclusions in the staff
report.
2
4 The physical boundaries of the downtown area subject to this revised comp plan are not defined. In the
Existing Conditions/Opportunities and Contstraints Report, Figure 1 purports to show the plan area, but it
includes areas outside the urban renewal plan boundaries. In the Paramatrix Technical Memorandum
map of the TDIP, a different boundary is shown. In the main body of the TDIP, its Figure I shows still a
different boundary. Further inconsistencies exist between the TDIP, Figure I and the Patarnatrix
Technical Memorandum map - in the TDIP Figure 1, the FEMA floodplain is shown to include most of
Tigard City Hall buildings, but in the Paramatrix Technical Memorandum map, the mapped iloodplain is
moved south of these buildings. This is significant because the Fanno Creek Open Space Overlay zone
(TDIP, page 30) is defined as "between Burnham Street and the Fanno Creek 100-year floodplain
Response:
The cover page of the staff report and elsewhere in the application identifies the
Tigard Downtown Urban Renewal District as the location of the Comprehensive
Plan Amendment. Included in this application is the map of the Urban Renewal
District, which has been legally and specifically defined in the Urban Renewal Plan.
As for the floodplain issue, Tigard relies on the most current FEMA floodplains to
administer its code. Any previous maps referred to in the TDIP are not pertinent.
6 The proposed comp plan amendment, including its purported factual base (TDIP, 9/27/05), seems to fall
far short of the state requirements (ORS 197.015, ORS 227.170) that it "interrelates all functional and
natural systems and activities relating to use of lands including but not limited to sewer and water
systems, transportation systems, educational facilities, recreational facilities and natural resources and air
and water quality management systems" and be "based on factual information, including adopted
comprehensive plans." Of these minimum scope requirements, transportation systems have been
discussed the most, but in the TDIP and proposed comp plan amendments, none of the oth-.r
systems/activities have been discussed in substance. For example, the entire discussion of the natural
resources is to state that Fanno Creek originates near Wilson High School and drains to the Tualatin
River, with diverse wildlife species. There is no discussion of trends in wildlife counts, invasive species,
water pollution, air pollution, noise impacts of development, etc. There is no mention of the required
CWS buffer zone around riparian and wetland areas which is likely to impact vision statements of a
central gathering place near f=anno Creek (ie it must be moved away from the stream further than shown
on drawings). There is no discussion of the small stream which will be the focus of the Green
Corridor/Urban Creek catalyst project and what natural features it might harbor. There is no discussion of
tree canopy cover and how to achieve it, an important part of any `green' development and significant
because of Tigard's past failure to enforce development conditions for this subject (eg Costco parking
acreage).
Response:
This Comprehensive Plan Amendment is being adopted under the "post-
acknowledgement plan amendment process" outlined in ORS 197.610. DLCD was
sent a copy of the proposed amendment 45 days in advance of the hearing and has
not indicated any problems. Under 197.610, it is not necessary to "interrelate all
functional and natural systems and activities." The update of the entire
Comprehensive Plan will follow this requirement.
The Green/Corridor Urban Creek as described in TDIP would be a man-made
feature. The feasibility and scope of this proposed project will be determined as part
3
of the Downtown Urban Design Plan. A comprehensive plan would not be the
appropriate forum to describe the details of this potential project.
7 To the extent that the TDIP appendices provide the basis for future modification of related local plans,
eg Community Development Code. TSP, they should be qualified to indicate that they do NOT reflect
any community plan for action, by any city body. For example, Figure 1 of Appendix C (Kittleson,
10/24/04) shows a 'planned sidewalk' for a non-existant Wall Street extension, east of the current Tigard
library - not only is this outside of any definition of downtown, but it is not supported by any pedestrian
traffic studies. Similarly, the proposed bike facilities of Figure 2 are a disjointed collection of routes not
supported by any study or discussion with interested citizen groups.
Response:
City Council resolution 05-62 accepted the findings and recommendations of the
TDIP, as well as the associated TDIP documents. Council directed staff to use the
Plan's goals, objectives, and recommended actions as a guide for future programming
of Downtown improvements. However if an appendix document within the TDIP is
contradicted by another adopted Plan, the adopted Plan would take precedence.
ECONOMIC DEVELOPMENT
8 OAR 660-009-0015 has requirements that are effective as of I /l/07 and appear not to have boon met in
this comp plan update. See for reference, OAR 660-009-0015 (6). For example, 0015(1) requires the
plan to "identify the major categories of industrial or other employment uses that could reasonably be
expected to locate or expand in the planning area In the present comp plan proposal, only real estate
trends have been analyzed as distinguished from types of employment, eg by SIC code.
9 OAR -0020 (1)(b) requires the city to adopt a policy "stating that a COMPETITIVE supply of land as a
community economic development for the industrial and other employment uses selected through the
economic opportunities analysis (full cap emphasis added my me). This does not exist in the
proposed comp plan amendment and must be added to comply with state rules.
Response:
The regulations regarding economic development refer to Comprehensive Plans
covering an entire jurisdiction, not a post-acknowledgement plan amendment such as
this. The Comprehensive Plan, currently being updated, will address the entire City-
wide Economic Development issues. The Economy chapter will include supply and
demand of industrial and employment land, and related issues.
4
HOUSING
10 The proposed comp plan change to Policy 5.5 regarding allowance of housing makes reference to a
`Commercial Professional District' that is not one of the zoning districts outlined in the TDIP
(Paramatrix, August 05, Technical Memorandum, pp 12-14 and associated zoning map). Thus, it is
impossible to determine the comp plan's housing for downtown. Inconsistency # 1: In this same comp
plan change, MUE multifamily housing is encouraged to develop at R-40 densities, while in the TDIP
noted above, MUE multifamily housing is limited to R-25 densities. The inconsistency should be
resolved. Inconsistency #2: The proposed comp plan change for Policy 5.5 refers to MUC-1 district, a
designation not included on the recommended zoning map of the TDIP. This reference to MUC-1 calls
for housing between a minimum of 25 units/acre to 50 units/acre, but exludes from these density limits
housing developed above non-residential uses. In the TDIP, multifamily housing in the MCJC district is
ONLY allowed above non-residential uses and is required to comply with the R40 standards and density.
The inconsistency should be resolved.
Response:
Policy 5.5 provides policy specifying where complementary residential development
shall be allowed in some commercial zones all around the city. It does not only apply
to the Downtown. Policy 5.5 needed to be amended to allow complementary housing
in all zones of the Urban Renewal District, (not only above the second floor as the
Policy currently states).
The zoning matters referred to by Mr. Frewing as "inconsistencies" actually are not
related to the Downtown. The zones referred to are existing mixed used zones
throughout the City. At any rate, this Comprehensive Plan Amendment is not
instituting new zoning designations, but setting the legislative ground work to make
future changes.
I I A Buildable Lands Inventory is not provided for the downtown area as required by OAR 660-007-
0045 (1). This should be provided to comply with state rules.
Response:
A Buildable Lands Inventory (BLI) is available on the City's website and up to date
as of January 1, 2007. It is not necessary to include the BLI with this post-
acknowledgement Comprehensive Plan Amendment.
13 Note to ruviow: Does the record of the pre-app meeting and application itself meet the requirements of
Tigard CDC 18.380 and 18.390??
Response:
All applicable procedures for City-initiated Type IV Amendments have been followed
and meet the requirements of 18.380 and 18.390.
5
G~~ dam'
COMPREHENSIVE PLAN AMENDMENT
TIGARD DOWNTOWN GOALS, POLICIES AND ACTION MEASURES
Comments of John Frewing 3/19/07 before the Tigard Planning Commission
1 Most of the data relied upon is 3 to 6 years old. Much more recent data is available and should be used
in a revised comp plan amendment for downtown.
2 The `Background' and `Findings' of the proposed comp plan amendment mention respectively the
TDIP and current zoning classifications for downtown Tigard, but the `Policies' of the proposed comp
plan amendment do not identify or reference zoning classifications which are conclusions in the TDIP.
Thus, there is no change in zoning made by this comp plan amendment.
3 State rules require that decisions of the Commission and Council be based on fact. The proposed comp
plan amendment does not include any facts which define the need and circumstances of the comp plan
change. At least some such facts appear to be included in the TDIP and the more recently adopted Urban
Renewal Plan, but are not part of the proposed changes. In the current comp plan, such facts are provided
as Volume 1, Resources. The facts supporting the proposed changes should be identified and adopted as
part of the comp plan change.
4 The physical boundaries of the downtown area subject to this revised comp plan are not defined. In the
Existing Conditions/Opportunities and Contstraints Report, Figure 1 purports to show the plan area, but it
includes areas outside the urban renewal,plan boundaries. In the Paramatrix Technical Memorandum
map of the TDIP, a different boundary is shown. In the main body of the TDIP, its Figure 1 shows still a
different boundary. Further inconsistencies exist between the TDIP, Figure 1 and the Paramatrix
Technical Memorandum map - in the TRIP Figure 1, the FEMA floodplain is shown to include most of
Tigard City Hall buildings, but in the Paramatrix Technical Memorandum map, the mapped floodplain is
moved south of these buildings. This is significant because the Fanno Creek Open Space Overlay zone
(TDIP, page 30) is defined as "between Burnham Street and the Fanno Creek 100-year floodplain
5 Nothing exists in the proposed comp plan amendment that ensures public amenities will be developed at
about the same pace as private developments in the downtown area. This is important to include; the
experience of the Washington Square Regional Center plan shows that the public amenities (eg a
circumferential trail, street improvements) have not been developed as millions of dollars have gone into
intensive commercial development according to the plan. Perhaps one kind of control for at least one
aspect of the plan would be to require that properties ADJOINING the Green Corridor/Urban Creek
Overlay zone be subject to some additional design review (including view clearances, setback distances,
pedestrian amenities, etc) in addition to properties IN the Green Corridor/Urban Creek Overlay zone.
6 The proposed comp plan amendment, including its purported factual base (TDIP, 9/27/05), seems to fall
far short of the state requirements (ORS 197.015, ORS 227.170) that it "interrelates all functional and .
natural systems and activities relating to use of lands including but not limited to sewer and water
systems, transportation systems, educational facilities, recreational facilities and natural resources and air
and water quality management systems" and be "based on factual information, including adopted
comprehensive plans." Of these minimum scope requirements, transportation systems have been
discussed the most, but in the TDIP and proposed comp plan amendments, none of the other
systems/activities have been discussed in substance. For example, the entire discussion of the natural
resources is to state that Fanno Creek originates near Wilson High School and drains to the Tualatin
River, with diverse wildlife species. There is no discussion of trends in wildlife counts, invasive species,
water pollution, air pollution, noise impacts of development, etc. There is no mention of the required
CWS buffer zone around riparian and wetland areas which is likely to impact vision statements of a
central gathering place near Fanno Creek (ie it must be moved away from the stream further than shown
on drawings). There is no discussion of the small stream which will be the focus of the Green
Corridor/Urban Creek catalyst project and what natural features it might harbor. There is no discussion of
tree canopy cover and how to achieve it, an important part of any `green' development and significant
because of Tigard's past failure to enforce development conditions for this subject (eg Costco parking
acreage).
7 To the extent that the TD1P appendices provide the basis for future modification of related local plans,
eg Community Development Code, TSP, they should be qualified to indicate that they do NOT reflect
any community plan for action, by any city body. For example, Figure 1 of Appendix C (Kittleson,
10/24/04) shows a `planned sidewalk' for a non-existant Wall Street extension, east of the current Tigard
library - not only is this outside of any definition of downtown, but it is not supported by any pedestrian
traffic studies. Similarly, the proposed bike facilities of Figure 2 are a disjointed collection of routes not
supported by any study or discussion with interested citizen groups.
ECONONIIC DEVELOPMENT
8 OAR 660-009-0015 has requirements that are effective as of 1/1/07 and appear not to have been met in
this comp plan update. See for reference, OAR 660-009-0015 (6). For example, 0015(1) requires the
plan to "identify the major categories of industrial or other employment uses that could reasonably be
expected to locate or expand in the planning area In the present comp plan proposal, only real estate
trends have been analyzed as distinguished from types of employment, eg by SIC code.
9 OAR--0020 (1)(b) requires the city to adopt a policy "stating that a COMPETITTVE supply of land as a
community economic development for the industrial and other employment uses selected through the
economic opportunities analysis (full cap emphasis added my me). This does not exist in the
proposed comp plan amendment and must. be added to comply with state rules.
HOUSING
10 The proposed comp plan change to Policy 5.5 regarding allowance of housing makes reference to a
`Commercial Professional District' that is not one of the zoning districts outlined in the TDIP
(Paramatrix, August 05, Technical Memorandum, pp 12-14 and associated zoning map). Thus, it is
impossible to determine the comp plan's housing for downtown. Inconsistency #1: In this same comp
plan change, MUM multifamily housing is encouraged to develop at R-40 densities, while in the TDIP
noted above, MUE multifamily housing is limited to R-25 densities. The inconsistency should be
resolved. Inconsistency #2: The proposed comp plan change for Policy 5.5 refers to MUC-1 district, a
designation not included on the recommended zoning map of the TDIP. This reference to MUC-1 calls
for housing between a minimum of 25 units/acre to 50 units/acre, but exludes from these density limits
housing developed above non-residential uses. In the TD1P, multifamily housing in the MUC district is
ONLY allowed above non-residential uses and is required to comply with the R-40 standards and density.
The inconsistency should be resolved.
11 A Buildable Lands Inventory is not provided for the downtown area as required by OAR 660-007-
0045 (1). This should be provided to comply with state rules.
12 This comp plan amendment appears to not address important and relevant Statewide Planning Goals
and Guidelines. Such ommisions include Goal 6 regarding the quality of air, water and land resources,
Goal 7 regarding protection of the community from natural disaster and hazard areas (eg flooding), Goal
11, regarding planning for public facilities and Goal 13 regarding energy conservation. A revision of the
proposed comp plan section for downtown should include consideration of these issues.
13 Note to review: Does the record of the pre-app meeting and application itself meet the requirements of
Tigard CDC 18.380 and 18.390??
ATTACHMENT 3
Agenda Item:
Hearing Date: March 19, 2007 Time: 7:00 PM
STAFF REPORT TO THE
a
PLANNING COMMISSION
FOR THE CITY OF TIGARD, OREGON ItpC A
120 DAYS = N/
A
SECTION I. APPLICATION SUMMARY
FILE NAME: COMPREHENSIVE PLAN AMENDMENT TO UPDATE
DOWNTOWN GOALS, POLICIES AND ACTION MEASURES
FILE NO.: Comprehensive Plan Amendment (CPA) CPA2006-00002
PROPOSAL: The City is requesting approval of a Comprehensive Plan Amendment to
amend Section 11 of the Tigard Comprehensive Plan to incorporate Goals,
Policies, and Action Measures as a basis to implement the Tigard
Downtown Improvement Plan's vision of a pedestrian-oriented, mixed use
Town Center in the Downtown Urban Renewal Area. The amendment
would also update Section 5 to allow complimentary residential
development throughout the Urban Renewal District.
APPLICANT: City of Tigard OWNER: N/A
13125 SW Hall Boulevard
Tigard, OR 97223
LOCATION: Tigard Downtown Urban Renewal District
ZONING
DESIGNATION: CBD, C-G, C-P, R-4.5, R-12 (PD), R-25
COMP PLAN: Commercial, Residential
APPLICABLE
REVIEW
CRITERIA: Community Development Code Chapters 18.380 and 18.390;
Comprehensive Plan Policies 1, 2, 3 5, 6, 8, 9 and 11; Metro Functional
Plan Title 6, and Statewide Planning Goals 1, 2, 5, 8, 9, 10 and 12.
SECTION II. STAFF RECOMMENDATION
Staff recommends that the Planning Commission recommend approval to the Tigard City Council to
amend the Tigard Comprehensive Plan to replace Section 11.1 and amend Policy 5.5 as determined
through the public hearing process.
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SECTION III. BACKGROUND INFORMATION
Project History
Citizens have expressed a desire to create a "heart" for their community: a place to live, work,
and play, and to serve as a community gathering place, in Downtown Tigard.
The current planning effort to create a "heart" in Downtown Tigard dates back to 2002. A
group of citizens and business owners were inspired to work on ideas for Downtown to
capitalize on the planned Commuter Rail station in Downtown. A more extensive planning
process was made possible with a state Transportation and Growth Management (TGM) grant.
A Task Force of 24 citizens was formed to guide the plan's development. The planning process
incorporated high levels of citizen involvement, including community dialogues, workshops,
open house, and a public survey. Because of the Downtown Improvement Plan citizen
involvement process, the City of Tigard was awarded the 2005 Good Governance Award from
the League of Oregon Cities. The award recognizes exceptional city programs that unite citizens
within a community.
Tigard Downtown Improvement Plan (TDIP)
The planning process resulted in the Tigard Downtown Improvement Plan (TDIP). The TDIP
set forth a vision to create "a vibrant and active urban village at the heart of the community that
is pedestrian oriented, accessible by many modes of transportation, recognizes and uses natural
resources as an asset, and features a combination of uses that enable people to live, work, play
and shop in an environment that is uniquely Tigard."
Urban Renewal Plan
An Urban Renewal Plan was developed to implement the TDIP. The tools provided by urban
renewal, including Tax Increment Financing, are intended to attract private investment and
facilitate the area's redevelopment. Tigard voters approved the use of Tax Increment Financing
for the Urban Renewal District in the May 2006 election.
Proposal Description
In order to implement the TDIP, amendments to the Comprehensive Plan are necessary. These
will establish the "legislative foundation" on which other land use actions and amendments to the
Tigard Development Code can be based, including specific zoning map, land use and design
standards.
The first step is to completely replace Section 11.1 of the Comprehensive Plan, which covers the
Downtown Central Business District of Neighborhood Planning Organization #1. The proposed
Goals, Policies, and Action Measures would be applicable to the Tigard Downtown Urban
Renewal District (which encompasses a slightly larger area than the Central Business District zone
referred to in Section 11.)
The City is currently updating the Comprehensive Plan in its entirety. Each section of the
updated Plan will include Findings, Goals, Policies, and Action Measures. Here is an explanation
of these terms:
.Findings are the written statements of relevant facts that are the basis for the Goals, Policies,
and Action Measures.
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C0N113REI-IIsNSIVE'1 PLAN AME,'NDNIENT
Goals are the broad-based statement of the community's desires. In this case the proposed
Goal is taken directly from the Tigard Downtown Improvement Plan.
Policies are general statements intended to guide the City now and in the future. They
provide general legislative direction and are the foundation for the City's land use, codes,
and standards.
Action Measures are more specific short and medium term actions that will implement the
Goals and Policies. This term will replace "Implementation Strategies" found in the existing
Comprehensive Plan. They can be evaluated on a regular basis- every two years, to check on
their progress. Action Measures are not required to be referenced when new land .use codes
and standards are proposed for adoption.
In addition, Policy 5.5 of the Comprehensive Plan needs to be updated to allow for the
opportunity for a variety of housing types called for in the TDIP, throughout the Downtown
Urban Renewal District.
SECTION IV. SUMMARY OF REPORT
Applicable criteria, findings and conclusions
• Tigard Community Development Code
o Chapter 18.380
o Chapter 18.390
• Applicable Comprehensive Plan Policies
o Policies 1, 2, 3, 5, 6, 8, and 9
• Applicable Metro Standards
o Title 6
• Statewide Planning Goals
o Goals 1, 2, 5, 8, 9, 10 and 12
City Department and outside agency comments
SECTION V. APPLICABLE CRITERIA AND FINDINGS
APPLICABLE PROVISIONS OF THE CITY'S IMPLEMENTING ORDINANCES.
Tigard Development Code Chapter 18.380: Zoning Map and Text Amendments
This chapter sets forth the standards and process governing legislative and quasi-judicial
amendments to this title and zoning district map. Legislative zoning map and text amendments
shall be undertaken by means of a Type IV procedure, as governed by Section 18.390.060.G.
Therefore, the proposed text amendments to the Tigard Development Code will be reviewed
under the Type IV legislative procedure as set forth in the chapter.
Tigard Development Code Chapter 18.390: Decision-Making Procedures
This chapter establishes standard decision-making procedures for reviewing applications. The
amendment under consideration will be reviewed under the Type IV legislative procedure as
detailed in the chapter. Section 18.390.060.G states that the recommendation by the
Commission, and the decision by the Council, shall be based on consideration of the following
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CIIA 2006-00002 DOWNTOWN GOALS, POLICIES, AND ACTION MEASURI3S PAG13 3 OF' 10
COMPREI-IENSIVE PLAN AMIsNDMEN"f
factors (reviewed above), including: 1) Statewide Planning Goals, 2) applicable federal or state
statues or regulations, 3) applicable Metro regulations, 4) applicable comprehensive plan policies,
and 5) applicable provisions of the City's implementing ordinances.
CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies
the applicable review criteria within the Tigard Community Development Code and recommends
the Planning Commission forward this proposed amendment to the City Council with a
recommendation for adoption.
APPLICABLE CITY OF TIGARD COMPREHENSIVE PLAN POLICIES:
A review of the comprehensive plan identified the following relevant policies for the proposed
amendments:
Comprehensive Plan Policy 1.1.1: General Policies
This policy states that all future legislative changes shall be consistent with the Statewide
Planning Goals and the Regional Plan adopted by Metro.
As indicated under the individual Statewide and Regional Plan goals applicable to this proposed
amendment, the amendment is consistent with the Statewide Goals and the Regional Plan.
Comprehensive Plan Policies 2.1.1, 2.1.2, and 2.1.3.: Citizen Involvement
These policies state that the City shall maintain an ongoing citizen involvement program,
provide opportunities for citizen involvement appropriate to the scale of the planning
effort and that information on land use planning issues shall be available in
understandable form for all interested citizens.
The Tigard Downtown Improvement Plan process was notable for its broad-based public
involvement. A Task Force of 24 citizens was formed to guide the plan's development. The
planning process incorporated high levels of citizen involvement, including community dialogues,
workshops, open house, and a public survey. The May 2006 Tigard voters approved an Urban
Renewal District for the area to finance the implementation of the plan.
In addition, the City Center Advisory Commission, a citizen committee, has reviewed and
suggested changes that were incorporated into the proposed Comprehensive Plan Amendment.
This policy has also been met by publishing notice of the Planning Commission public hearing
that was in the March 1, 2007 edition of the Tigard Times. Notice will be published again prior to.
the City Council public hearing. The notice invited public input and included the phone number
of a contact person to answer questions. The notice also included the address of the City's
webpage where the entire draft of the text changes could be viewed. Letters were sent to property
owners in the Urban Renewal District and individuals on the interested parties list.
Comprehensive Plan Policy 3: Natural Features and Open Space
3.4 Natural Areas
These policies protect natural resources, including wetlands and fish and wildlife habitat. The
proposed amendment satisfies Policies 3.4.1-3.4.2 because it strengthens protection for natural
resources in the Urban Renewal District, particularly the Fanno Creek wetland and riparian area.
Proposed Policy 11.2.1 states that natural resource functions and values will be integrated into
Downtown urban design. Proposed Policy 11.2.3 states that Downtown development will be
consistent with the need to restore and protect the natural areas of Fanno Creek Park.
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C13A 2006-00002 DOWNTOWN GOAI-S, POLICIES, AND AcriON MEASURES PAGE 4 OF 10
COMPREFIENSIVI^. PLAN AMENDMENT
3.5. Parks, Recreation, and Open Space
Policies
3.5.1 The City shall encourage private enterprise and intergovernmental agreements
which will provide for open space, recreation lands, facilities, and preserve natural, scenic
and historic areas in a manner consistent with the availability of resources.
The policy is satisfied by proposed Policy 11.2.2 which calls for the Fanno Creek Public Use Area
adjacent to Fanno Creek Park to be a primary focus and catalyst for revitalization. This public area
is envisioned to be a central gathering place for the community and to provide a recreation area for
such activities as a farmers market and performances.
3.5.3 The City has designated the 100-year floodplain of Fanno Creek, its tributaries, and
the Tualatin River as greenway, which will be the backbone of the open space system.
Where landfill and/or development are within or adjacent to the 100-year floodplain, the
City shall require the consideration of dedication of sufficient open land area for greenway
adjoining and within the floodplain.
The policy is satisfied by proposed Policy 11.2.3 which states that Downtown development will
be consistent with the need to restore and protect the natural areas of Fanno Creek Park.
Additionally, the TDIP calls for the expansion of the natural areas of Fanno Creek Park, by
purchasing additional property in the floodplain.
3.5.4 The City shall provide an interconnected pedestrian/bike path throughout the City.
This policy is satisfied by proposed Policy 11.3.1, which states that the Downtown shall be served
by a complete array of multi-modal transportation services including auto, transit, bike and
pedestrian facilities. In addition, the TDIP calls for a "rail-to-trail" path to be created in present
railroad right-of-way.
Comprehensive Plan Policy S: Economy
5.3 The City shall improve and enhance the portions of the Central Business District as
the focal point for commercial, high density residential, business, civic, and professional
activity creating a diversified and economically viable core area
The TDIP seeks to improve and diversify Downtown Tigard's economic and employment mix.
The proposed amendment includes Policy 11.1.2:
"The Downtown's land use plan shall provide for a mix of complementary land uses such as:
a) Retail, restaurants, entertainment and personal services; b) Medium and high-density
residential uses including rental and ownership housing; c) Civic functions (government
offices, community services, public plazas, public transit centers, etc); d) Professional
employment and related office uses; e) Natural Resource protection, open spaces and
public parks."
This proposed policy is aimed at facilitating the development of an urban village, promoting the
retention of existing businesses, and creating opportunities for new investment.
The proposal would also amend Comprehensive Plan Policy 5.5 to make it possible to allow
complementary residential development throughout the Urban Renewal district. More housing
and a variety of housing types will help create a vibrant and economically sound city core.
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Comprehensive Plan Policy 6: Housing
6.1.1 The City shall provide an opportunity for a diversity of housing densities and
residential types at various prices and rent levels.
This policy is satisfied because the proposed Comprehensive Plan Amendment includes Policy
11.1.6, which states that "New housing in the downtown shall provide for a range of housing
types, including ownership, workforce and affordable housing in a high quality living
environment."
This policy is also satisfied by proposed amendment to Comprehensive Plan Policy 5.5. which
would create the opportunity for complimentary residential development throughout the Urban
Renewal district. The change will likely result in increased housing choices at a variety of rent and
price levels.
Comprehensive Plan Policy 8: Transportation
8.1.2 Provide a balanced transportation system, incorporating all modes of
transportation.
This policy is satisfied by the inclusion of these proposed Policies:
11.3.1 The Downtown shall be served by a complete array of multi-modal transportation
services including auto, transit, bike and pedestrian facilities.
11.3.2 The Downtown shall be Tigard's primary transit center for rail and bus transit
service and supporting land uses.
11.3.3 The City, in conjunction with TriMet, shall plan for and manage transit user parking
to ensure the Downtown is not dominated by "park and ride" activity.
11.3.4 Recognizing the critical transportation relationships between the Downtown and
surrounding transportation system, especially bus and Commuter Rail, Highway
99W, Highway 217 and Interstate 5, the City shall address the Downtown's
transportation needs in its Transportation System Plan and identify relevant capital
projects and transportation management efforts.
11.3.5 Streetscape and Public Area Design shall focus on creating a pedestrian friendly
environment without the visual dominance by automobile-oriented uses.
11.3.6 The City shall require a sufficient but not excessive amount of parking to provide for
Downtown land uses. Joint parking arrangements shall be encouraged.
Collectively these policies aim to develop comprehensive street and circulation improvements for
pedestrians, automobiles, bicycles and transit. Projects such as the planned Downtown
Commuter Rail station, and expanded sidewalk network and bike lanes will further increase
transportation options.
Comprehensive Plan Policy 9: Energy
9.1.3 The City shall encourage land use development which emphasizes sound energy
conservation, design, and construction.
The main goal of the TDIP is to create an urban village, which would result in an opportunity to
live, shop, recreate, and work in a pedestrian-friendly environment. The envisioned place would
allow residents to conserve energy by reducing their dependence on automobiles, as the area is
presently well-served by transit. Future projects such as the planned Downtown Commuter Rail
STAFF, 12}?POWI 1'O TI-IF PLANNING COMMISSION
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COM13RGI-II_,NSIVE I'I..AN AMENDM17INT
station, expanded sidewalk network and bike lanes could further decrease reliance on the
automobile.
Additionally the TDIP expresses a preference for sustainable practices in construction of new
Downtown buildings and infrastructure. These proposed Action Measures would encourage this
type of design:
11.C.7 Emphasize sustainable practices in street design through innovative landscaping
and stormwater management and provision of multimodal infrastructure.
11.C.8 Encourage sustainability features in the design of Downtown buildings.
CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies
the applicable policies contained in the City of Tigard Comprehensive Plan.
APPLICABLE METRO REGULATIONS:
Metro Functional Plan Title 6: Central City, Regional Centers, Town Centers and Station
Communities
Requires local jurisdictions to adopt land use and transportation plans that are consistent
with Metro guidelines for designated Town Centers.
The Metro 2040 Growth Concept and Framework Plan designates Downtown Tigard as a Town
Center. Centers are defined as "compact, mixed-use neighborhoods of high-density housing,
employment and retail that are pedestrian-oriented and well served by public transportation and
roads." The Tigard Downtown Improvement Plan fulfilled the requirement to adopt land use and
transportation plans that are consistent with Metro guidelines for designated Town Centers.
The proposed Comprehensive Plan Amendment would institute the Tigard Downtown
Improvement Plan's goal of "creating a vibrant and active urban village at the heart of the
community that is pedestrian-oriented, accessible by many modes of transportation, recognizes
natural resources as an asset, and features a combination of uses that enable people to "live, work,
play and shop in an environment that is uniquely Tigard." The proposed Comprehensive Plan
Amendment Policies and Actions Measures would enable the future adoption of code and
policies to implement the goal.
CONCLUSION: Based on the analysis above, staff finds that the proposed amendment satisfies
the applicable Metro regulations.
THE STATEWIDE PLANNING GOALS AND GUIDELINES ADOPTED UNDER
OREGON REVISED STATUTES CHAPTER 197
Statewide Planning Goal 1 - Citizen Involvement:
This goal outlines the citizen involvement requirement for adoption of Comprehensive
Plans and changes to the Comprehensive Plan and implementing documents.
This goal was met through the extensive public involvement in the Tigard Downtown
Improvement Plan, which included a Task Force of 24 citizens, community dialogues,
workshops, an open house, and a public survey. The City Center Advisory Commission, a citizen
group, has reviewed and provided input to the proposed Comprehensive Plan Amendment.
S'I'AEE RU"PORT TO THE PLANNING COMMISSION
CPA 2006-00002 DOWNTOWN GOALS, POLICIES, AND ACTION MEASURES PAGE'7 OE 10
COMPI2GI-IIsNSIVIi. PLAN AMENDMENT
This goal has also been met by complying with the Tigard Development Code notice
requirements set forth in Chapter 18.390. Notice has been published in the Tigard Times
newspaper prior to the public hearing. Two Public Hearings are being held (one before the
Planning Commission and the second before the City Council) in which public input is welcome.
In addition, letters were sent to property owners in the Urban Renewal District and individuals
on the interested parties list.
Statewide Planning Goal 2 - Land Use Planning:
This goal outlines the land use planning process and policy framework. The
Comprehensive Plan was acknowledged by DLCD as being consistent with the statewide
planning goals.
The proposed amendment to the Tigard Comprehensive Plan is being processed as a Type IV
procedure, which requires any applicable statewide planning goals, federal or state statutes or
regulations, Metro regulations, comprehensive plan policies, and City's implementing ordinances,
be addressed as part of the decision-making process. Notice was provided to DLCD 45 days
prior to the first scheduled public hearing as required. All applicable review criteria have been
addressed within this staff report; therefore, the requirements of Goal2 have been met.
Statewide Planning Goal S - Natural Resources
This goal requires the inventory and protection of natural resources, open spaces, historic
areas and sites.
The proposed amendment is consistent with this goal because the proposed changes strengthen
protection for natural resources in the Urban Renewal District, particularly the Fanno Creek
wetland and riparian area. Proposed Policy 11.2.1 states that natural resource functions and
values will be integrated into Downtown urban design. Proposed Policy 11.2.3 states that
Downtown development will be consistent with the need to restore and protect the natural areas
of Fanno Creek Park. Existing Goal 5 protections for natural resources in the Urban Renewal
District will remain in place.
Statewide Planning Goal 8- Recreational Needs
This goal aims to provide for the siting of facilities for the recreational needs of the
citizens of the state and visitors.
This goal is satisfied by proposed Policy 11.2.2, which calls for the Fanno Creek Public Use Area,
adjacent to Fanno Creek Park to be a primary focus and catalyst for revitalization. This public area
is envisioned to provide a range of recreation activities such as farmers markets and performances.
This will become a central gathering place for the community and increase recreational
opportunities for residents.
Statewide Planning Goal 9- Economic Development
This goal aims to provide adequate opportunities throughout the state for a variety of
economic activities vital to the health, welfare, and prosperity of Oregon's citizens..
The proposed amendment includes Policy 11.1.2:
"The Downtown's land use plan shall provide for a mix of complementary land uses such as:
a) Retail, restaurants, entertainment and personal services; b) Medium and high-density
residential uses including rental and ownership housing; c) Civic functions (government
offices, community services, public plazas, public transit centers, etc); d) Professional
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CPA 2006-00002 DOWNTOWN GOALS, POI.,ICIGS, AND ACHON i%L ASUIZF.S PAGF- 8 OF 10
COMPRI?.HCNSIV/I? PLAN AMI3NDMGNI'
employment and related office uses; e) Natural Resource protection, open spaces and
public parks."
This policy is consistent with Goal 9 as it is aimed at facilitating the development of a vibrant and
economically sound city core. The TDIP calls for opportunities for new housing, commercial,
and employment which would create a thriving urban village.
Statewide Planning Goal 10- Housing
This goal aims to provide adequate housing for the needs of the community, region and
state.
One of the recommended catalyst projects in the TDIP is to increase the number of housing
units in the Downtown. This could increase the number of potential patrons for Downtown
businesses and potential riders of the new Commuter Rail line. The proposed Amendment
includes Policy 11.1.6 which states:
"New housing in the downtown shall provide for a range of housing types, including ownership,
workforce and affordable housing in a high quality living environment."
The proposed amendment is consistent with Goal 10.
Statewide Planning Goal 12-Transportation
The goal aims to provide "a safe, convenient and economic transportation system."
The proposed Amendment satisfies this goal with the inclusion of several Policies to Develop
Comprehensive Street and Circulation Improvements for Pedestrians, Automobiles, Bicycles and
Transit including:
11.3.1 The Downtown shall be served by a complete array of multi-modal transportation
services including auto, transit, bike and pedestrian facilities.
11.3.2 The Downtown shall be Tigard's primary transit center for rail and bus transit
service and supporting land uses.
11.3.3 The City in conjunction with TriMet shall plan for and manage transit user parking
to ensure the Downtown is not dominated by "park and ride" activity.
11.3.4 Recognizing the critical transportation relationships between the Downtown and
surrounding transportation system, especially bus and Commuter Rail, Highway
99W, Highway 217 and Interstate 5, the City shall address the Downtown's
transportation needs in its Transportation System Plan and identify relevant capital
projects and transportation management efforts.
11.3.5 Streetscape and Public Area Design shall focus on creating a pedestrian friendly
environment without the visual dominance by automobile-oriented uses.
11.3.6 The City shall require a sufficient but not excessive amount of parking to provide for
Downtown land uses. Joint parking arrangements shall be encouraged.
These proposed Policies would improve the safety, efficiency and economy of the transportation
system in the Downtown Urban Renewal District and expand access to transportation options.
CONCLUSION: Based on the analysis above, staff finds that the proposed amendment is
consistent with the applicable Statewide Planning Goals.
S'1'tU F RGPOR'1"1'O'1'I IF PLANNING COMMISSION
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COMPREHENSIVE PLAN AMI NDMF?NT
SECTION VI. ADDITIONAL CITY STAFF COMMENTS
The City of Tigard's Building Division and Police Department, have had an opportunity to
review this proposal and have no objections. The City of Tigard's Public Works had an
opportunity to review this proposal and did not respond.
SECTION VII. OUTSIDE AGENCY COMMENTS
Oregon Department of Land Conservation and Development and Metro, were notified of
the proposed amendments and did not respond.
Tualatin Valley Fire & Rescue, Tualatin Valley Water District, and Cleanwater Services
were notified of the proposed amendments and did not respond.
SECTION VIII. CONCLUSION
The Tigard Downtown Improvement Plan was the result of extensive public involvement. In
order to implement the Plan, changes are needed to the Tigard Comprehensive Plan and the
Development Code including new zoning and design standards. The proposed Comprehensive
Plan Amendment would provide the "legislative foundation" to accomplish this.
The proposed changes comply with the applicable Statewide Planning Goals, Metro regulations,
the Tigard Comprehensive Plan, and applicable provisions of the City's implementing ordinances.
Therefore, Staff recommends that the Planning Commission recommend approval of the
Comprehensive Plan Amendment to the Tigard City Council as determined through the public
hearing process.
ATTACHMENT:
EXHIBIT A: PROPOSED AMENDMENTS TO THE TIGARD COMPREHENSIVE
PLAN.
March 7, 2007
PREPARED BY: Sean Farrelly DATE
Associate Planner
March 7 .2007
APPROVED BY: Ron Bunch DATE
Planning Manager
S'f'AFI-~ RE?POWI" fO'FHI Pl-r\NNING COMMISSION
CPA 2006-00002 DOWNTOWN GOA] S, POLICII_.S, AND ACTION MEASURES PAGE. 10 OF' 10
COMPIt,'I-IENSIVI3 131..AN AMENDMENT
ATTACHMENT 4
5. E C O N O M Y
Cow : The proposed amendment would amend Policy 5.5 of the Tigard
Comprehensive Plan (Volume II) to allow complementary residential development
throughout the Urban Renewal district. The Tigard Downtown Improvement Plan states
that more housing and a variety of housing types will help create a vibrant and
economically sound city core. Although much of the new residential development would
be focused in mixed use development above the first floor, the TDIP does call for
medium-density, stand alone housing types, such as townhouses, in the area bordering
Fanno Creek Park.
• Language to be added to the Comprehensive Plan is underlined.
• Language to be deleted from the Comprehensive Plan is shown in strikethrough.
POLICIES
5.5 THE CITY SHALL PROHIBIT RESIDENTIAL DEVELOPMENT IN
COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS EXCEPT:
COMPLIMENTARY RESIDENTIAL DEVELOPMENT SHALL BE
PERMITTED ABOVE Tut' FrRSTFLOGR 1N T 1 C=ENTRAL
BUSINESS DISTRCTT AND -1 BE)V C T-14 SEC=GAF OOR IN
1 ESIDENTI A T TI TC TJ,~lI LTT CU A T T BE DE TERAiiTNED 1N
IN ALL ZONING
DISTRICTS IN THE DOWNTOWN TIGARD URBAN RENEWAL
DISTRICT AT APPROPRIATE DENSITIES. IN COMMERCIAL
PROFESSIONAL DISTRICTS RESIDENTIAL DEVELOPMENT SHALL
BE ALLOWED ABOVE THE SECOND FLOOR. (THE DENSITY IN
THE COMMERCIAL PROFESSIONAL DISTRICT SHALL BE
DETERMINED IN ACCORDANCE WITH THE R-40 DISTRICTS.I AND;
EXISTING SINGLE FAMILY HOMES WITHIN THE MIXED USE
EMPLOYMENT ZONE SHALL BE CONSIDERED PERMITTED USES
AND NEW MULTI-FAMILY DEVELOPMENT SHALL BE PERMITTED
AND ENCOURAGED TO DEVELOP AT R-40 DENSITIES-;
WITHIN THE MUC, MUR 1 AND 2 AND MUE 1 AND 2 ZONES
WITHIN THE WASHINGTON SQUARE REGIONAL CENTER, WHERE
RESIDENTIAL USES SHALL BE PERMITTED AND ENCOURAGED
AT HIGH DENSITIES RANGING FROM R-25 (MUE 2 AND MUR 2) TO
R-50 (MUC, MUE 1 AND MUR 1): AND
WITHIN THE MUC-1 DISTRICT, WHERE RESIDENTIAL USES SHALL
BE PERMITTED AND ENCOURAGED TO DEVELOP AT A MINIMUM
OF 25 UNITS PER ACRE TO A MAXIMUM OF 50 UNITS PER ACRE.
RESIDENTIAL USES WHICH ARE DEVELOPED ABOVE NON-
RESIDENTIAL USES AS PART OF A MIXED USE DEVELOPMENT
SHALL NOT BE SUBJECT TO THESE DENSITIES.
1 1 . S P E C I A L A R E A S OF C O N C E R N
11.1 DOWNTOWN TIGARD URBAN RENEWAL DISTRICT
BACKGROUND
Citizens have expressed a desire to create a "heart" for their community: a place to live,
work, and play, and to serve as a community gar th~enmg place.
Main Street and the surrounding area have served as Tigard's historic center, dating back to
around 1907.Planning for Downtown Tigard's revitalization has been a long-term process,
stretching back at least 25 years. The most recent effort dates back to 2002, with the
announcement of plans for a Washington County Commuter rail line with a planned station
in downtown Tigard. This inspired a small group of citizens and business owners to work on
ideas for Downtown to capitalize on Commuter Rail. A state Transportation and Growth
Management (I'GM grant facilitated the hiring of consultants and a more extensive
planning process. A Task Force of 24 citizens was formed to guide the plan's development.
The planning process incorporated high levels of citizen involvement, including cow
dialogues, workshops, open house, and a public survey.
Tigard Downtown Improvement Plan CMIPI
The TGM grant and planning process resulted in the Tigard Downtown Improvement Plan
(TRIP). The TDIP set forth a vision to create "a vibrant and active urban village at the
heart of the community that is pedestrian oriented, accessible by many modes of
transportation, recognizes and uses natural resources as an asset, and features a combination
of uses that enable people to live, work, play and shop in an environment that is uniquely
Tigard."
Urban Renewal Plan
An Urban Renewal Plan was developed to implement the TDIP. The tools provided by
urban renewal, including Tax Increment Financing, are intended to attract private investment
and facilitate the area's redevelopment. Tigard voters approved the use of Tax Increment
Financing for Urban Renewal in the May 2006 election.
FINDINGS
• Existing Conditions
Land Use
The Urban Renewal Area contains approximately 193.71 acres (,including 49.57 acres of
right-of-way) and comprises 2.6% of the City's 7496 acres of total land area. It contains
193 individual properdes.The current land uses are dominated by development with little
pedestrian-friendly orientation. Outside of Main Street, the existing buildings do not
create a sense of place and cohesive function, but rather appear to be spread out and
auto-dependent. Block sizes are large for a downtown.
SpeczalAreas of Concern 1 Downtown
In general, downtown properties have low improvement to land (I:L) ratios. Healthy LL
ratios for downtown properties range between 7.0 -10.0 or more. In Tigard's Urban
Renewal Area 2004-05 LL averages were 1.43 for commercial properties and 2.79 for
multi-family residential. (&portAccombanyinn~ the CL Center Urban Renewal Plana.
Under existing conditions, Downtown is underdeveloped and lacks the mix of high
duality commercial, office, residential and public uses suitable for an urban village.
Transportation System
The Area is served by two major transportation corridors (99W and Hall Blvd.) with
heavy traffic levels. Many of the other Downtown streets lack complete sidewalks. In
general, there are poor linkages to and within the Downtown.
Railway tracks also bisect the Downtown. A planned system upgrade will make both
commuter and freight train operation more efficient and less disruptive to automobile
traffic.
Natural Featu~s
Fanno Creek flows through downtown and is the most notable natural feature. The
creek part of its floodplain and associated wetlands are part of a 22-acre city park with a
multi-use path.
• Current Zoning Districts and Comprehensive Plan Designations
The majority of the Downtown is zoned Central Business District (CBD). While the
current CBD zone allows the mix of uses necessary for a successful downtown, the
regulations lack the language to guide new development to be consistent with the
preferred urban form. As a result, the area has developed without many of the pedestrian-
oriented qualities specified in the Tigard Downtown Improvement Plan and Metro's
2040 Growth Concept.
The Tigard Urban Renewal Area encompasses the original Plan area and several
additional tax lots, which are zoned R-4.5, R-12 (2D)--R-25. C-G (General Commercial)
and C-P (Professional/ Administrative Commercial.) Several of these tax lots are located
to the northwest of Highway 99W. These additional zones do not permit mixed use
development, which is crucial for successful downtowns.
• Community Values
According to the Comprehensive Plan Issues and Values Summary. Downtown is
important to Tigard residents; many use it on a weekly basis. Many would like it to see
improvements so it will become a gathering place for the community.
Tigard Beyond Tomorrow's Community Character & Quality of Life section, includes a goal
to achieve a future where "the Main Street area is seen as a `focal point' for the
community," and "a clear direction has been established for a pedestrian-friendly
downtown and is being implemented."
Speczal Areas of Concern 2 Downtown
The passage of the Urban Renewal measure in May 2006 by 66% of voters also shows
strong community support for Downtown's revitalization.
• Metro Requirements for Town Center Planning
Title 6 of the Urban Growth Management Functional Plan requires local jurisdictions to
adopt land use and transportation plans that are consistent with Metro guidelines for
Town Centers.
GOAL
The City will promote the creation of a vibrant and active urban village at the heart of the
community that is pedestrian oriented, accessible by many modes of transportation,
recognizes natural resources as an asset, and features a combination of uses that enable
people to live, work, play and shop in an environment that is uniquely Tigard.
POLICIES
11.1. Facilitate the Development of an Urban Village
11.1.1 New zoning, design standards and design guidelines shall be developed and used to
ensure the quality, attractiveness, and special character of the Downtown as the
"heart" of Tigard, while being flexible enough to encourage development.
11.1.2 The Downtown's land use plan shall provide for a mix of complimentary land uses
such as:
a, Retail, restaurants, entertainment and personal services;
b) Medium and high-density residential uses including rental and ownership
housing;
c) Civic functions (government offices, community services,~ublic plazas, public
transit centers, etcl
d) Professional employment and related office uses
e) Natural Resource protection, open spaces and public parks
11.1.3 The City shall not permit new land uses such as warehousing; auto-dependant uses;
industrial manufacturing; and industrial service uses that would detract from the goal
of a vibrant urban village.
11.1.4 Existing nonconforming uses shall be allowed to continue, subject to a threshold of
allowed expansion.
11.1.5 Downtown design, development and provision of service shall emphasize public
safety, accessibility, and attractiveness as primary objectives.
11.1.6 New housing in the downtown shall provide for a range of housing types, including
ownership, workforce and affordable housing in a high quality living environment.
Special Areas of Concern 3 Downtown
11.1.7 New zoning and design guidelines on Main Street will emphasize a "traditional Main
Street" character.
11.2 Develop and Improve the Open Space System and Integrate Natural Features
into Downtown
11.2.1 Natural resource functions and values shall be integrated into Downtown urban
design.
11.2.2 The Fanno Creek Public Use Area, adjacent to Fanno Creek Park shall be a primary
focus and catalyst for revitalization.
11.2.3 Development of the Downtown shall be consistent with the need to protect and
restore the functions and values of the wetland and riparian area within Fanno
Creek Park.
11.3 Develop Comprehensive Street and Circulation Improvements for Pedestrians,
Automobiles, Bicycles and Transit
11.3.1 The Downtown shall be served by a complete array of multi-modal transportation
services including auto, transit, bike and pedestrian facilities.
11.3.2 The Downtown shall be Tigard's primary transit center for rail and bus transit
service and supporting land uses.
11.3.3 The City, in conjunction with TriMet, shall plan for and manage transit user parking
to ensure the Downtown is not dominated by "park and ride" activity.
11.3.4 Recognizing the critical transportation relationships between the Downtown and
surrounding transportation system, especially bus and Commuter Rail, Highway
99W, Highway 217 and Interstate 5, the City shall address the Downtown's
transportation needs in its Transportation System Plan and identify relevant capital
projects and transportation management efforts.
11.3.5 Streetscape and Public Area Design shall focus on creating a pedestrian friendly
environment without the visual dominance by automobile-oriented uses.
11.3.6 The City shall require a sufficient but not excessive amount of parking to provide for
Downtown land uses. Joint parking arrangements shall be encouraged.
ACTION MEASURES
Staff will work on these short and medium term actions to implement policies that will
support the creation of a vibrant, compact, mixed-use area with housing, retail and
employment opportunities.
Special Areas of Concern 4 Downtown
11.A Facilitate the Development of an Urban Village
11.A.1 Develop design guidelines and standards that encourage attractive and inviting
downtown commercial and residential architecture with quality design and
permanent materials, particularly in the building fronts and streetscape. Also
develop appropriate density, height, mass, scale, architectural and site design
guidelines.
11.A.2 Consider utilizing form based code principles in ways that are consistent with
state planning laws and administrative rules.
11.A.3 Adopt non-conforming use standards appropriate to a downtown in transition.
11.A.4 Develop code measures to mitigate any compatibility issues when new
downtown development occurs in close proximity to the Downtown's commuter
rail line.
11.A.5 Provide areas in the Downtown where community events, farmer's markets,
festivals and cultural activities can be held.
11.A.6 Designate the Downtown area as the preferred location for Tigard's civic land
uses.
11.A.7 Promote an awareness of the Downtown's history through measures such as
public information, urban design features and preservation of historic places.
11.A.8 Monitor performance of design guidelines, standards and related land use
regulations and amend--them- as necessary.
11.B Develop and Improve the Open Space System and Integrate Natural Features
into Downtown
l l.B.1 Acquire property and easements to protect natural resources and provide public
open space areas, such as park blocks,l2lazas and mini-parks.
113.2 Develop "green connections" linking parks and greenways with adjacent land
uses, public spaces and transit.
l l.B.3 Incorporate public art into the design of public spaces.
11.B.4 Enhance the landscape and habitat characteristics of Fanno Creek as a key
downtown natural resource.
11.C Develop Comprehensive Street and Circulation Improvements for Pedestrians,
Automobiles, Bicycles and Transit
Special Areas of Concern 5 Downtown
11.C.1 Develop a circulation plan that emphasizes connectivity to, from, and within the
Downtown-in the design and improvement of the area's transportation system,
including developing alternative access improvements to Downtown, such as
connections across Highway 99W.
l l.C.2 Address public safety and land use compatibility issues in the design and
management of the Downtown's transportation system.
11.C.3 Investigate assigning different roadway designations within the general area of
the Downtown as means to support transportation access to Town Center
development such as ODOT's Special Transportation Area (STA) and Urban
Business Area (UBA).
11.C.4 Implement an integrated Downtown pedestrian streetscape and landscape plan.
l l C 5 Acquire property and easements to implement streetscape and landscape plans,
and develop needed streets. pathways. entrances to the Commuter Rail park and
ride lot, and bikeways.
11.C.6 Express the themes of an urban village and green heart by utilizing the "unifying
elements" palette from the Streetscape Design Plan to design streetscale
improvements.
11.C.7 Emphasize sustainable practices in street design through innovative landscaping
and stormwater management and provision of multimodal infrastructure.
11.C.8 Encourage sustainabihiy features in the design of Downtown buildings.
11.C.9 Encourage the formation of a Downtown Parking and Transportation
Management Association.
11.C.10 Incorporate the Downtown's public investment / facility needs into the City's
Public Facility Plan and implementing Community Investment Plan.
D. Other Action Measures
11.D.1 Develop and implement strategies to address concerns with homeless persons
and vagrancy in the Downtown and Fanno Creek Park.
11 D 2 Provide public, including members of the development community, with regular
informational updates on Urban Renewal progress and an accounting of funds
spent by the City Center Development Agency;
SpecialAreas of Concern 6 Doxntoivn
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Agenda Item # 6
Meeting Date April 17, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Futur MSTIP Proposal
Prepared By: A.P. Due as Dept Head Okay City Mgr Okay C2
ISSUE BEFORE THE COUNCIL
Should Council concur with the proposal from the WCCC (Washington County Coordinating Committee) members to
dedicate future MSTIP (Major Streets Transportation Improvement Program) revenue to arterials and collectors of
Countywide significance?
STAFF RECOMMENDATION
That Council provide direction to the Mayor (as the City's representative on the WCCC) so that the City's position on
the proposal can be presented at the WCCC meeting on May 7, 2007.
KEY FACTS AND INFORMATION SUMMARY
At a workshop meeting of the WCCC (Washington County Coordinating Committee) on March 22, 2007,.the elected
officials representing Washington County and its cities agreed in principle to a proposal for a future MSTIP to focus on
arterials and collectors of Countywide significance. This agreement is contingent upon review by City and County staff
of the Countywide system to ensure that the County and city plans match. Because the County Transportation Plan was
adopted after the City's Transportation System Plan, the County and City of Tigard arterials and collectors match. This
is not true of all the cities in the County. This review also presents an opportunity to provide updated information on
those collectors that should be arterials, on those arterials that should be downgraded to collectors, and on any other
roads currently not on the Countywide system that should be included. The intent is to reach a consensus on what
constitutes the Countywide system for future funding through an MSTIP measure.
The dedication of any future MSTIP to the Countywide System of arterials and collectors is also contingent upon
review and concurrence by the various governing bodies of each jurisdiction. This agenda item is to allow for City
Council discussion and direction so that Mayor Dirksen can present the City's position at the WCCC meeting on May 7,
2007. In addition, although the workshop participants were not able to discuss potential changes to the current Traffic
Impact Fee, and the desirability of a Countywide gas tax increase, this agenda item presents an opportunity for
discussion and direction on those two future WCCC discussion topics.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
Improvements to arterials and collectors of Countywide significance will improve circulation to and from those major
roads and supports the Council goal of alleviating congestion within the City. In addition, those improvements meet the
Tigard Beyond Tomorrow goal of "Improve Traffic Flow."
ATTACHMENT LIST
1. Map showing the Countywide System of arterials and collectors
2. Map showing the Countywide arterials only
FISCAL NOTES
A future MSTIP measure using the historical MSTIP starting point of $0.90 per $1000 of total assessed value would
provide approximately $213 million, which is $36 million per year for a 6-year program of improvements.
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Agenda Item #
Meeting Date April 17, 2007
COUNCIL AGENDA ITEM SUMMARY
City Of Tigard, Oregon
Issue/Agenda Title Realient of 175' Avenue
Prepared By: A.P.qenas Dept Head Okay City Mgr Okay
ISSUE BEFORE THE COUNCIL
Should Council take a position regarding the realignment of 175' Avenue, which is currently an authorized project
in Washington County's MSTIP 3B.
STAFF RECOMMENDATION
That Council discuss the issue and provide direction on whether or not the City should take a position regarding the
realignment of 175' Avenue.
KEY FACTS AND INFORMATION SUMMARY
Washington County is moving ahead with a project to realign 175th Avenue, which intersects Scholls Ferry Road just
west of Roy Rogers Road, to form a 4-way signalized intersection with Roy Rogers Road. This is a funded project in the
County's MSTIP 3B program. The land acquisition required to allow for this realignment is complicated by a Measure
37 claim on the property needed. Additional development is anticipated in that area.
Should the City support the proposed realignment, or support extension of 175th Avenue south to connect to an
extension of Bull Mountain Road to the west of Roy Rogers Road? The discussion will center on which alignment
would provide better traffic circulation over the long term in that area, and on whether or not the Council should take a
position regarding the proposed realignment project.
OTHER ALTERNATIVES CONSIDERED
None
COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT
Roy Rogers Road serves as an alternate route to Highway 99W for those traveling to Beaverton or Hillsboro. That road
is extremely congested during peak travel hours. The realignment of 175`'' Avenue could add more traffic to its
intersection with Scholls Ferry Road and possibly discourage some motorists from using the bypass to Highway 99W.
Improvement to the circulation in this area could help meet the Council goal of alleviating traffic congestion in the City
and meets the Tigard Beyond Tomorrow goal of "Improve Traffic Flow."
ATTACHMENT LIST
1. Concept drawing showing 175` Avenue realignment to create a 4-way intersection with Roy Rogers Road
2. Map showing Area 63 and 64 additions to the Urban Growth Boundary
3. Aerial showing the potential extension of 175' to Bull Mountain Road
FISCAL NOTES
The 175' Avenue realignment project is funded in the amount of $1.4 million under the County's MSTIP 3B program.
There is no funding impact to the City as a result of this agenda item.
1: lengtguslcouncil agenda summariesW17.07 realignment of 175th avenue.doc
SW 175th Avenue at Scholls Ferry
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Item No.
For Council Newsletter Dated
MEMORANDUM
TIGARD
TO: Mayor Craig 11irksen and Tigard City Council
FROM: Craig Prosser, ity Manager
RE: FY 2006-07 Funding Requests
DATE: April 13, 2007
The City has recently received three requests for funding from outside organizations. All of
these requests are somewhat time sensitive so it would be difficult to schedule them for
Council consideration following our normal agenda process. This memo provides
information on these requests for your review and consideration. I plan on bringing these
items up for Council discussion as non-agenda items on Tuesday, April 17. If Council
decides to fund any or all of these requests, staff will bring forth a budget amendment for
the April 24 meeting.
1. Vision Action Network (VAN), Sustainability Effort (letter attached).
The Vision Action Network is putting together a countywide review to determine what can
be done to promote and encourage sustainability efforts throughout the County. A likely
outcome of this effort would be the creation of a County Office of Sustainability. VAN is
soliciting donations to support this review. VAN is requesting $1,000 from the City of
Tigard.
2. Safety Town
Tigard Safety Town has been a community wide non-profit program since 1972 teaching
safety awareness to children between the ages of 4 and 6. The event is a highly popular and
effective program and has grown significantly since its inception in 1972. The event runs for
several days in both June and July each year and Tigard Police assist with training
components of the program.
The City has provided insurance coverage for the event since 1987. Due to today's
insurance market requirements, the City is no longer able to add this event to our policy.
This is because the City does not "direct and control" the event.
Due to this insurance change occurring two weeks prior to registration, Tigard Safety Town
was not able to adjust their rates this year to offset the $2,872 for insurance coverage. This
amount represents 36% of their annual budget.
3. Dog Party
In a situation similar to Safety Town, local community members led by Linda Eaton have
organized an event in Cook Park for dog owners and their pets. They have also discovered
that they need insurance to cover their event. This is a two hour event, and organizers have
been informed that insurance will cost $350. Again, this information came too late in the
process to allow this cost to be easily covered by fund raising. Also, as with Safety Town,
the City's insurance carrier will not extend coverage to this event because the City does not
"direct and control" the event. Risk Manager Loreen Mills is working with the group to find
lower cost options, but organizers have requested the City pay insurance costs.
Since none of these events were anticipated in the FY 2006-07 Budget, and because all of the
events are scheduled to occur within the very near future, if Council decides to grant these
requests, it will be necessary to approve a budget amendment to pay these costs. If Council
were to grant all three requests, the total cost would be $4,222. The Budget Amendment
would transfer that amount from the General Fund Contingency to the Mayor and Council
Budget.
I will look for direction from the Council at the workshop meeting on Tuesday night.
cc: Bob Sesnon, Finance Director
Loreen Mills, Risk Manager
Bill Dickinson, Chief
Vision Action
,t yy
March 9, 2007`t+
Mr. Craig Prosser
N e t w o r k City of Tigard of of A'nsnir,gson Couttry 13125 SW Hall Blvd t
O ~trd x
Board of Directors: Tigard, OR 97223 P 0
Rick Van Beveren (President)
Owner
Reedville CaM Dear Mr. Prosser:
Rev. Wes Taylor (Secretary)
Pastor The Vision Action Network recently organized an Environmental
Tualatin United Methodist Church
Walt Peek (Treasurer) Sustainability Summit in Washington County. The Summit was designed to
Director ofCommunig, Services create a common vision and community agenda for sustainability. Over one
Tualatin Valley Fire & Rescue
Conrad Pearson (Past President) hundred community experts attended the day-long summit and set priorities
Owner for action in seven areas - land stewardship, water quality/quantity, green
Pearson Financial Group spaces, forests, agriculture/food, green building, and transportation.
Janice Burger
Administrator
St. Vincent Medical Center Four of the seven groups put forward a recommendation to create an office of
Bob Davis
Administrator sustainability in Washington County. As a result, we are initiating a
Washington county feasibility study to explore the possibilities for such an office.
Roy Kim
General ManagerlOmner
Central Bethany Development We invite you to participate in a feasibility study about an office of
Jan McGowan sustainability in Washington County by:
Associate Director
SoI.V 1. Investing $1,000, along with other partners, to help fund the
Mary Monnat feasibility study.
President
LifeWorks NW 2. Participating,on a leadership team to guide.the.study and help
Jerralynn Ness develop its final recommendations.
Executive Director
Community Action
Carlos Perfz Tualatin Valley Water District has already committed $5000 to the process,
pu~y District Hillsboro School and other leading organizations in the area of sustainability have also been
Katherine Perrson invited to participate. We hope to begin the study within the next eight weeks
rrrridenr and wrap it up in the next 6-9 months. A proposed scope of work is attached
PCC- Rock Creek Campus
Janet Rash as a reference.
Community Relationt Manager
Intel Corporation
Dick Stenson Thank you for considering our request. Please contact Sia Lindstrom at the
President &CEO VAN if you need additional information. This topic has broad potential to
Tualin• Healthcare positively affect the future of our community. We look forward to working
Resource Courted- with you 'on this important project.
Tom Brian
Chair ~--y,
Washington County Commissioners Sln6err-
Charlie Cameron el
Retired Coung- Administrator
Steve Clark
President 6-Rublirher an eve n Sia Lindstrom
Community Newspapers
Hon. Marco Hernandez Chair, Board o ors Executive Director
Judge
Washington County Circuit Court
Exective Director. cc: Ms. Liz Newton
Sia Lindstrom, MA, MPH
3700 SW Murray Blvd, Suite 190
Beaverton, OR 97005
p. 503 1 846 5792
f. 503 1 846 15793
www.visionactionnetwork.org
DRAFT: 3116107
SCOPE OF WORK
OFFICE OF SUSTAINABILITY FEASIBILITY STUDY
This project will assess the feasibility of establishing an office of sustainable
.development or other organization ("sustainability organization") within Washington
County. Like many areas in the U.S. today, the County is attempting to manage growth
while maintaining a high quality of life for its residents. The idea for a sustainability
organization was advanced by several participants at the recent Washington County
Sustainability. Summit, a conference attended by local leaders and experts in various
fields who have an interest in sustainability.
Washington County is similar to many populous areas on.the edge of major cities in that
it is composed of several medium and small suburban and rural communities, many of
which have their own municipal governments. There are also several special districts and
unincorporated areas. The large number of local governments makes the coordination of
area-wide initiatives a challenge, and for this reason a.sustainability organization is
viewed by some as a needed tool for addressing sustainability issues.
The preferred organizational format for a Washington County sustainability organization
and the services and programs it would provide are open questions. Organizational
options include an office or department within anexisting government organization, the
creation of a new government organization, a nonprofit organization, and a consortium of
organizations established by contract. Program and services options include public
education, business referral, public policy studies, incentive programs, awards, and green
business development advocacy and marketing.
It should be noted that the feasibility study will not necessarily lead to the establishment
of a sustainability organization. Local leaders may decide that such an organization is
not needed.
The scope of work is below. The project budget is $20,000. Qualifications of the
consultant chosen to complete this scope of work will include: knowledge of
sustainability values and practices; experience leading collaborative projects; and
experience conducting feasibility studies like this one.
1. Protect Research
A. Research sustainability organizations.
i. Limit research to organizations that serve city, county or
other local geographic areas. Pay particular attention to
suburban and other areas where a number of local
governments and/or other organizations have partnered to
establish the organization.
1
DRAFT. 3116107
ii. For each organization, document the following:
a. Year organization was established and population served;
b. Organizational format (e.g., city or county department,
nonprofit, joint powers authority, partnership established by
contract, etc.);
c. Services and programs offered by the organization,
including regulatory authority, if any; note largest services
and programs;
d. Annual budget, number of staff and sources of funding;
if grants are used, list sources of most significant grants;
e. Results of interview with representative of organization,
including most significant accomplishments of the
organization; most significant programmatic challenges
currently faced by the organization; current organizational
weaknesses and areas in community where sustainability
efforts are not being addressed but could be.
B. Conduct interviews with key decision makers and stakeholders (20
maximum) in Washington County. Selected interviewees should be from
diverse backgrounds, including the local government, business, and
nonprofit communities. Nonprofits should include those representing the
environmental, social services and business development communities.
i. For each interviewee, document the following:
a_ Sector represented by stakeholder (keep name
confidential);
b. Familiarity with the concept of sustainability;
c. Opinion of which are the largest sustainability challenges
faced by Washington County;
d. Views on whether Washington County would benefit from
a more organized approach to sustainability and if so, what
organizational format would be best;
e. Views on what services and programs should be provided
by the organization; and
f. Views on how such an organization should be funded.
2
DRAFT: 3116107
C. Research the academic literature to determine whether scholars have
addressed the issue of preferred formats for sustainability organizations at
the local level, and if so, document the major perspectives.
D. Convene a leadership team at least three times to provide advice
throughout the study - once before commencing activities, once (or more)
during the course of the study, and once at the study's conclusion to
receive and respond to the consultant's final recommendation. Names of
those on the leadership team will be provided by the Vision Action
Network and will include feasibility study funders and VAN leadership.
2. Project Findings
A. Based on the research performed under Section I above, list and
describe the following concerning the potential establishment of a
sustainability organization in Washington County:
i. Organizational format options, including the advantages and
disadvantages of each;
ii. Program and services options for the organization;
iii. Funding options, including whether significant funding could
be supplied by grants, and if so what grant making
organizations would be possible candidates for funding; and
iv. The most significant areas of need that a sustainability
organization could address.
V. Final recommendations (depending on the experience of the
consultant) about the feasibility of creating such an
organization.
3. Project Report
A. Prepare a written project report that addresses each of the items
contained in Sections I and 2 above. Include an appendix that
contains a summary description of the data upon which the report
is based.
B. Present the report at a meeting attended by the leadership team,
representatives of the funding partners for the project, and other
interested stakeholders.
3
Environmental Sustainability Summit - January 26, 2007
• The Summit was hosted by Washington County and organized by Vision Action
Network.
• Summit sponsors included Intel (presenting sponsor), Bon Appetit, Clean Water
Services, Nike, NW Natural, PGE, and Tualatin Valley Water District.
• A team of advisors helped to plan the summit, including: `
s i
Bruce Cordon DeAnne Dewey Cheryl Welch
Clean Water Services Inter-religious Action Network Tualatin Valley Water District
Jill Fuglister Pat Willis Gary Hirsch
Coalition for a Livable Jackson Bottom Wetlands Washington County Land Use &
Future Preserve Transportation
Dave Livengood Jan McGowan Michelle Pimentel
DEQ SOLV Washington County Solid Waste
Daniel Flood Brian Wegener Patt Opdyke
First Tech Credit Union Tualatin Riverkeepers Washington County Committee for
Citizen Involvement
Janet Rash April Olbrich Warren Aney
Intel Corporation Tualatin River Watershed Ecumenical Ministries of Oregon,
Council Environmental Ministries
Vision Action Network
Board of Directors
President: Janice Burger Jerralynn Ness
Rick Van Beveren Administrator Executive Director
Owner St. Vincent Medical Center Community Action
Reedville Caf6
Secretary: Bob Davis Carlos Perez
The Rev. Dr. Wes Taylor County Administrator Deputy Superintendent
Tualatin United Methodist Washington County Hillsboro School District
Church
Treasurer: Roy Kim Katherine Persson
Walt Peck Owner/General Manager President
Director of Community Services Central Bethany Development PCC - Rock Creek Campus
Tualatin Valley Fire & Rescue
Past-President: Jan McGowan Janet Rash
Conrad Pearson Associate Director Community Relations Manager
Owner SOLV Intel Corporation
Pearson Financial Group
Ex-Officio: Mary Monnat Dick Stenson
Emily Gottfried President/CEO President & CEO
Immediate Past Chair LifeWorks NW Tuality Healthcare
Inter-religious Action Network
-.04
vq
MEMORANDUM
TIGARD
TO: Honorable Mayor and City Council
FROM: Joanne Bengtsonl~/
RE: Vision Action Network Request
DATE: April 11, 2007
Sia Lindstrom, Executive Director of Vision Action Network of Washington County,
contacted Craig Prosser asking for an answer to their funding request. Attached is their
letter regarding a recommendation to create an office of sustainabilityin Washington County
and subsequent funding for the feasibility study.
They are inviting cities to participate in the feasibility study at a cost of $1,000 each and
requesting participation on a leadership team over the next 6 - 9 months to guide the study
and develop recommendations. Do you want the City to participate? We would have to
submit a budget amendment for the funds.
Craig will bring up this topic at the April 17 Council meeting as a non-agenda item.
Vision Action
u r~ - March 9, 2007
Mr. Craig Prosser a06
N e t w o r k City of Tigard
of ttashingion County 13125 SW Hall Blvd
Board of Directors: Tigard, OR 97223
Rick Van lie ~eren (President) P
Owner
Reedville Cafe Dear Mr. Prosser:
Re.-. Wes Taylor (Secretary)
Pastor The Vision Action Network recently organized an Environmental
Tualatin United Methodist Church
Walt Peck (Treasurer) Sustainability Summit in Washington County. The Summit was designed to
Director ofCommunttySemmes create a common vision and community agenda for sustainability. Over one
Tualatin Vallev Fire & Rescue
Conrad Pearson (Past President) c~ulidred communliy experts attended the day-long summit and jet priorities
Owner for action in seven areas - land stewardship, water quality/quantity, green
Pearson Financial Group
spaces, forests, agriculture/food, green building, and transportation.
Janice Burger
Administrator
St. Vincent Medical Center Four of the seven groups put forward a recommendation to create an office of
Bob Davis
Administrator sustainability in Washington County. As a result, we are initiating a
`'Vashington Counry feasibility study to explore the possibilities for such an office.
Roy Kim
General manager/Owner
Central Bethanv Devclopmem We invite you to participate in a feasibility study about an office of
Jan McGowan sustainability in Washington County by:
Associate Director
SOLV 1. Investing $1,000, along with other partners, to help fund the
Mary Monnat feasibility study.
Presidenr
Life Works NW 2. Participating on a leadership team to guide the. study. and help
Jerralynn Ness develop its final recommendations.
Executive Dirertor
Communirv Action
Carlos Perez Tualatin Valley Water District has already committed $5000 to the process,
Deputy Superintedent and other leading organizations in the area of sustainability have also been
Hillsboro School District
Katherine Perrson invited to participate. We hope to begin the study within the next eight weeks
Preside and wrap it up in the next 6-9 months. A proposed scope of work is attached
PCC- Rock Creek Campus
Janet Rash as a reference.
Community Relations Manager
Intel Corporation
Thank you for considering our request. Please contact Sia Lindstrom at the
Dick Stenson
President d- CEO VAN if you need additional information. This topic has broad potential to
Tualirv Healthcare positively affect the future of our community. We look forward to working
Resource Council- with you on this important project.
Tom Brian
Chair
Washington County Commissioners Sincerely,
Charlie Cameron
Retired County Administrator r
Steve Clark
Prcsidenr dPuhlishrr `-I -Vain everen / Sia Lindstrom
Community Newspapers ~
Hon. Marco Hernandez Chair, Board oMirectorS Executive Director
Judge
Washington County Circuit Court
Exective Director: cc: Ms. Liz Newton
Sia Lindstrom, MA, MPH
3700 SW Murray Blvd, Suite 190
Beaverton, OR 97005
p. 503 846 5792
f. 503 846 15793
ww-.%%vision action network.org
DRAFT: 3116107
SCOPE OF WORK
OFFICE OF SUSTAINABILITY FEASIBILITY STUDY
This project will assess the feasibility of establishing an office of sustainable
development or other organization ("sustainability organization") within Washington
County. Like many areas in the U.S. today, the County is attempting to manage growth
while maintaining a high quality of life for its residents. The idea for a sustainability
organization was advanced by several participants at the recent Washington County
Sustainability Summit, a conference attended by local leaders and experts in various
fields who have an interest in sustainability.
Washington County is similar to many populous areas on the edge of major cities in that
it is composed of several medium and small suburban and rural communities, many of
which have their own municipal governments. There are also several special districts and
unincorporated areas. The large number of local governments makes the coordination of
area-wide.initiatives a challenge, and for this reason a sustainability organization is
viewed by some as a needed tool for addressing sustainability issues.
The preferred organizational format for a Washington County sustainability organization
and the services and programs it would provide are open questions. Organizational
options include an office or department within an existing government organization, the
creation of a new government organization, a nonprofit organization, and a consortium of
organizations established by contract. Program and services options include public
education, business referral, public policy studies, incentive programs, awards, and green
business development advocacy and marketing.
It should be noted that the feasibility study will not necessarily lead to the establishment
of a sustainability organization. Local leaders may decide that such an organization is
not needed.
The scope of work is below. The project budget is $20,000. Qualifications of the
consultant chosen to complete this scope of work will include: knowledge of
sustainability values and practices; experience leading collaborative projects; and
experience conducting feasibility studies like this one.
1. Project Research
A. Research sustainability organizations.
i. Limit research to organizations that serve city, county or
other local geographic areas. Pay particular attention to
suburban and other areas where a number of local
governments and/or other organizations have partnered to
establish the organization.
1
DRAFT.- 3116107
C. Research the academic literature to determine whether scholars have
addressed the issue of preferred formats for sustainability organizations at
the local level, and if so, document the major perspectives.
D. Convene a leadership team at least three times to provide advice
throughout the study - once before commencing activities, once (or more)
during the course of the study, and once at the study's conclusion to
receive and respond to the consultant's final recommendation. Names of
those on the leadership team will be provided by the Vision Action
Network and will include feasibility study funders and VAN leadership.
2. Project Findinms
A. Based on the research performed under Section I above, list and
describe the following concerning the potential establishment of a
sustainability organization in Washington County:
i. Organizational format options, including the advantages and
disadvantages of each;
ii. Program and services options for the organization;
iii. Funding options, including whether significant funding could
be supplied by grants, and if so what grant making
organizations would be possible candidates for funding; and
iv. The most significant areas of need that a sustainability
organization could address.
V. Final recommendations (depending on the experience of the
consultant) about the feasibility of creating such an
organization.
3. Project Report
A. Prepare a written project report that addresses each of the items
contained in Sections I and 2 above. Include an appendix that
contains a summary description of the data upon which the report
is based.
B. Present the report at a meeting attended by the leadership team,
representatives of the funding partners for the project, and other
interested stakeholders.
3
Environmental Sustainability Summit - January 26, 2007
The Summit was hosted by Washington County and organized by Vision Action
Network.
• Summit sponsors included Intel (presenting sponsor), Bon Appetit, Clean Water
Services, Nike, NW Natural, PGE, and Tualatin Valley Water District.
• A team of advisors helped to plan the summit, including:
Bruce Cordon DeAnne Dewey Cheryl Welch
Clean Water Services Inter-religious Action Network Tualatin Valley Water District
Jill Fuglister Pat Willis Gary Hirsch
Coalition for a Livable Jackson Bottom Wetlands Washington County Land Use &
Future Preserve Transportation
Dave Livengood Jan McGowan Michelle Pimentel
DEQ SOLV Washington County Solid Waste
Daniel Flood Brian Wegener Patt Opdyke
First Tech Credit Union Tualatin Riverkeepers Washington County Committee for
Citizen Involvement
Janet Rash April Olbrich Warren Aney
Intel Corporation Tualatin River Watershed Ecumenical Ministries of Oregon,
Council Environmental Ministries
Vision Action Network
Board of Directors
President: Janice Burger Jerralynn Ness
Rick Van Beveren Administrator Executive Director
Owner St. Vincent Medical Center Community Action
Reedville Cafe
Secretary: Bob Davis Carlos Perez
The Rev. Dr. Wes Taylor County Administrator Deputy Superintendent
Tualatin United Methodist Washington County Hillsboro School District
Church
Treasurer: Roy Kim Katherine Persson
Walt Peck Owner/General Manager President
Director of Community Services Central Bethany Development PCC - Rock Creek Campus
Tualatin Valley Fire & Rescue
Past-President: Jan McGowan Janet Rash
Conrad Pearson Associate Director Community Relations Manager
Owner SOLV Intel Corporation
Pearson Financial Group
Ex-Officio: Mary Monnat Dick Stenson
Emily Gottfried President/CEO President & CEO
Immediate Past Chair LifeWorks NW Tuality Healthcare
Inter-religious Action Network
Item No.
For Council Newsletter Dated - J~ "0
MEMORANDUM
TO: Mayor Craig Dirksen and Members of the Tigard City Council
FROWN: Ron Bunch, Long Range Planning Manager
RE: Metro 2035 Regional Transportation Plan Update
DATE: April 13, 2007
INTRODUCTION
Staff was requested to summarize the status of Metro's 2035 Regional Transportation Plan
Update and its potential affects on Tigard. The following provides a general overview, and
notes where Tigard should be involved in upcoming decisions.
The following is a short summary of an extensive region-wide project. If Council desires
additional information, staff can provide further briefings and/or provide responses to
individual questions.
BACKGROUND / DISCUSSION
Overview of the 2035 Regional Transportation Plan Update
One of Metro's major responsibilities under federal and state law is development of the
Regional Transportation Plan (RTP). Updated and adopted by the Metro Council every four
years, this plan sets the direction for regional investments for a range of transportation
investments, including roadways, light rail, freight, transit, pedestrian access, and bicycle
travel. It is important for local governments to be involved in the RTP process. This is
important because, for transportation projects and programs to receive federal, and some
state, funding, they must be in the RTP.
Like several cities in the region, the Regional Transportation Plan and other Metro
transportation planning activities and investment decisions significantly affect Tigard.
Especially significant for Tigard is its close relationship to the freeway system and Highway
99W.
Metro is now mid-way through the 2035 Regional Transportation Plan Update. Metro has
entitled this effort, "A New Look at Transportation - Linking Transportation to Land Use,
the Economy and the Environment". The project is in its third phase (System
Development and Analysis). To date, Metro has completed Phase 1 Scoping, and Phase 2
Research and Policy Development.
It is important to note the following key differences between this RTP Update and past
approaches:
■ This 2035 Regional Transportation Plan Update will not be just a "list of projects.
■ The 2035 RTP's focus is on the entire regional transportation system to achieve
desired outcomes that are crucial to the region's economy and implementation of the
land use, economic, environmental and transportation goals of the 2040 Growth
Concept.
■ The updated RTP will emphasize getting the best return on transportation
investments.
• Freight and business interests are involved in the 2035 RTP Update and freight
mobility will be highlighted.
■ This RTP update has two "tracks" that make a distinction between transportation
investments that serve statewide and regional mobility (track 1) and investments that
build communities (track 2).
■ The updated RTP will emphasize implementation of police contained in the Oregon
Transportation Plan.
RTP Phase III System Development and Analysis and Opportunities for Local
Government Participation
The time frame for Phase 3: System Development and Analysis is March thru September
2007. Phase 3 is important to local jurisdictions for two reasons. First, local jurisdictions
will have opportunities to "weigh-in" on investment strategies for "State and Regional
Mobility Corridors". Secondly, area jurisdictions are requested to submit for Metro analysis,
major transportation projects that would promote "community-building." These are
projects that would support development of centers, employment areas, transit corridors,
main-streets, etc.
These two tasks are part of Metro's "Proposed RTP Solicitation and Analysis Process". This
part of the 2035 RTP Update is expected to be completed by June 8, 2007. Metro will
collect projects that total 200% of estimated revenues that are expected to be available over
the RTP planning period (current to 2035). Screening criteria will be applied, and
transportation modeling done, to narrow the region-wide project list down to 100% of
estimated available revenue. This will form the basis of the 2035 RTP's financially
constrained system. These projects will be eligible for future funding.
Next Steps
Metro has divided the State and Regional Mobility and Community Building Investment
Strategies into two separate "tracksor processes, as discussed above. The following table
summarizes how the project lists will be developed. Examples of project types from
2
Tigard's 1997 Transportation System Plan (TSP) are also provided. These are provided as
examples only. Additional discussion is needed regarding whether they should be submitted
as potential RTP projects. Please note that some projects serve a dual purpose - enhancing
regional mobility, and supporting development of a Regional Center's Town Centers and/or
Corridors.
Table 1: Metro Regional 2035 RTP Update
Investment Strategy / Project Solicitation Process
Track 1: Metro Solicitation Process Track 2: Metro Solicitation Process
State and Regional Mobility Corridor Community Building Investment Strategy
Investment Strate
■ JPACT, MPAC and Metro Council ■ Local agency coordinating committees
provide direction on strategy for state and develop "community building"
regional mobility corridors nominations
■ Focus on through-ways, high-capacity ■ No.minations informed by Track 1 multi-
transit and system/demand management jurisdictional technical workshop, current
plans/studies and updated RTP policy
■ Metro convenes interdisciplinary multi- framework.
jurisdictional technical workshop
■ Metro staff liaisons to provide technical
■ Identify statement of need for "State and support during seven-week solicitation.
regional mobilit}, corridors" and integrated
strategy for addressing needs and future Community Building Project
studies Examples: Tigard TSP
• ODOT and TriMet nominate investments • SR 217: 5 Lane Over Crossings that
that respond to workshop strategy would link Washington Square Regional
Center with Cascade Avenue
Regional Mobility Corridor Project
Examples: Tigard TSP ■ Greenburg Road widening to 4 lanes from
Hall Boulevard to Locust, to serve the
■ Interstate 5 capacity improvements Washington Square Regional Center
(additional lanes) south to Wilsonville
• Walnut Boulevard extension east of
■ SR 217 capacity improvements Oregon 99 to connect to Ash /Scoffins
(additional lanes) between Hwy 26 and and Hunziker Streets to serve the Tigard
72"`' Ave Town Center (Downtown)
■ Hwy. 99W capacity and safety ■ Regional Corridor Highway 99 debut
improvements (also a community Traffic Signal System management to
building project) enhance capacity on Metro designated
regional corridor (also a Regional
Mobility Project)
3
Each "Project Solicitation Track" has separate submittal requirements that local jurisdictions
are required to comply with. The appended PowerPoint presentation (Attachment "A"),
provided by Metro, summarizes these and other aspects of the Investment Solicitation and
Analysis Process.
Remaining 2035 RTP Update Time-Frame
The RTP adoption process is expected to occur between October and December 2007.
Following that, Metro will participate in a required "Air Quality Analysis and State / Federal
Consultation". It is possible that some state or federally mandated changes could occur
following this process.
Public review of the draft 2035 Regional Transportation Plan will occur in October 2007.
Conclusion/Summary
The 2035 RTP Update is entering an important phase, and staff will work with Council,
community- stakeholders, the Washington County Transportation Coordinating Committee,
and others to represent Tigard's interest. Staff will provide City Council periodic updates
and when/where Council involvement may be needed.
Attachment A: Metro PowerPoint: Proposed RTP Investment Solicitation and Analysis
Process
File: Council memo rtp outline.doc
4
Attachment "A"
i
~ .Irrc~ I
r Q• i't •..'e' t'.~ ~
A New Look at Transportation
Linking Transportation to Land Use, the Economy
and the Environment
Proposed RTP Investment Solicitation
.1' and Analysis Process
N =-RC Kim Ellis, Principal Transportation Planner
Metro I Portland, Oregon
March 29. 2007
2035 Regional Transportation Plan Update
Project Timeline
Feb.-June '06 • Phase is Scoping
June '06 -March '07 • Phase 2: Research and
Policy Development
March-Sept. '07 • Phase 3: System
Development and
Analysis
Oct.-Dec. '07 • Phase 4: Adoption
Process
Dec. '07-March '08 • Phase 5: Air Quality
Analysis and State/
Federal Consultation
N= Po Post March '08 Continue work to
address outstanding
RTP issues
1
Proposed RTP Solicitation and Analysis Process
2o3s Key Differences From Past
RTP
Update Approaches
Phase 3 System perspective emphasized to ,
achieve desired outcomes, not just
a list of projects" i
• Return on investment and freight
mobility highlighted
• Use of a task force of freight and
business interests
i
• New distinction between
investments that serve statewide
and regional mobility and j
c:1T - investments that build communities
Implementation of new Oregon
METP.G •
Transportation Plan policy direction i
Proposed RTP Solicitation and Analysis Process
RTPS RTP Investment Pool Tracks
Update
Phase 3 Track 1: State and Regional Mobility Corridor
Investment Strategy
• Regional Highway Mobility Program
• Regional Transit Mobility Program
• Regional Bridges Program
• Regional Trails and Greenways (with a
transportation function) Program
Track 2: Community Building Investment
Strategy
• Centers and Main Streets Program
Industrial and Employment Areas Program
2040 Corridors Program
M-T RcG Environmental Enhancement and
Mitigation Program
2
i
Proposed RTP Solicitation and Analysis Process
2035
RTP Phase 3 Process
RTP April - September 2007
Update j
Phase 3 i
1
®RM
W T P. O
Proposed RTP Solicitation and Analysis Process '
2o3s RTP Adoption and Implementation
RTP October 2007- December 2008
Update
Phase 3
RTP.R Ix n
ten( •~JRTP Imy1lvnMld[gn
..'1f•_ sfTtra A )1si .c .gnru•
t"R 1
NrruT
N=TRO
o e-C,
This page did not copy well. Please note the following two pages presents detailed
information of what Metro wanted to convey.
3
2035 Proposed RTP Solicitation and Analysis Process
RTP Logistics - Track 1
Update State and Regional Mobility Corridor Investment !
Phase 3 Strategy
• 3PACT, MPAC and Council provide
direction on strategy for "state and
regional mobility corridors"
Focus on throughways, high capacity
• transit and system/demand management
Metro convenes interdisciplinary, multi-
jurisdiction technical workshop
• Identify statement of need for "state and
~t regional mobility corridors" and
integrated strategy for addressing needs
ODOT and TriMet nominate investments
M E:TP.6
that respond to workshop strategy
2035 Proposed RTP Solicitation and Analysis Process
RTP . Logistics - Track 2
Update Community Building Investment Strategy
Phase 3
• Local agency coordinating j
committees develop "Community j
Building" nominations
i
• Nominations informed by Track 1
workshop, current plans/studies
and updated RTP policy framework j
!
• Metro staff liaisons to provide
technical support during 7-week
solicitation period
M =-T RG
4
Attachment 1
2035 RTP Update: A New Look at Transportation
Phase 3: System Development and Analysis (March - September 2007)
March/April May June July August September
Metro Council, Focused Public Outreach Metro Council,
3PACT and MPAC 3PACT and MPAC
Focused discussions on regional transportation Investment priorities (tradeoffs and choices)
within financial realities
Metro advisory committees, working groups
and freight task force discussions
Council outreach Webslte and hotline E-News and fad sheets
RTP Sol;ici#ation Process RTP Screening RTP System Investments Analysis and
Recommendations
candipooldates of that Screen Investment pool with RTP
Call Ior projeetsito. Cnt date
outcomes framework and
transportatlon:lnvesfine Evaluate draft RTP Investment scenarios and develop key findings and
leverage'' 2040Growth'Coneept and draft RTP congestion management process recommendations based on RTP outcomes evaluation framework.
goalslobfectives ftMework. to categorize by relative benefit to
achieving RTP goals. Draft RTP financially Modeling and GIS RTP Chapter 1
constrained analysis of refinements
Investment scenario Investment scenarios
RTP Performance Measures Recommended
Draft RTP Implementation Investment Scenario
Refine potential performance measures In draft RTP policy framework to be Illustrative system refinements
used to evaluate RTP systems scenarios. Investment scenario (Chapter 7) New Look
recommendations
RTP Investment Strategy
RTP Financially Constrained Revenue Forecast RTP Finance Scenarios RTP Investment
Policy discussions on preliminary financial analysis to develop Iinandally constrained Transportation Investment strategies framed by policy choices to and Phasing
revenue forecast and funding gap. address funding gap for RTP Illustrative investment scenario.
Scenarios
Interim forecast for solicitation process Base case forecast (existing resources) Transportation Investment
Base Case Scenario 1 strategies to Implement first
Scenario 1 Scenario 3 5 to 10 years of 2035 RTP.
March 27, 2007
Attachment 1
UPDATE 2035 RTP NEXT STEPS
PHASE 3 SYSTEM DEVELOPMENT
Phase 2 research AND ANALYSIS
and provisional
draft, RTP policy
framework RTP Investment Pool
2035 RTP
Investment Regional policy local project and
screening criteria direction program
nominations
Local agency cost
targets based on
Interim revenue
forecast state and Regional Community
2005 Base Year Mobility Corridor Building
Investment Investment
and 20 No Strategy Strategy
Build
RTP System Investments Analysis
State and Regionat Community
RTP Mobility Corridor Building
performance Investment Investment
measures Strategy Strategy
Integrated regional systems analysis
-W
Recommended RTP Investment Strategy
financially
constrained
revenue forecast state and Regrow
RTP Finance Mobility Corridor o federal investment
scenarios analysis Investment Pool
Investment Strategy
strategies a State investment
Community Building psi
Investment Regional funding
Strategy strategy
RTP Adoption
Phase 3 system
research and
analysis RTP Po licy framework State and Regional Mobility
RTP Corridor Management and
implementation Community Building Refinement Plans
Projects and Programs
strategies
RTP Implementation
Local TSP
updates to
reflect new RTP Local TSPS adopted by State and Regional
RTP finance Dec. 2008 Mobility Corridor
Management and
strategy
RTP finance strategy Refinement Plans
initiated initiated
March 18, 2007
i
Proposed RTP Solicitation and Analysis Process
2035 RTP Eligible Project Sponsors
RTP
Update
Phase 3 City of Portland and Port of Portland
• Multnomah County and cities
• Clackamas County and cities
• Washington County and cities
• ODOT
• TriMet and SMART
• Metro
Parks and recreation districts
through their respective local
V. E-R`C• coordinating committee
2035 Proposed RTP Solicitation and Analysis Process
RTP Local Coordinating Committee Leads
Update
Phase 3 . Washington County and its cities:
Andy Back
• Clackamas County and its cities:
Ron Weinman
. Multnomah County and its cities:
Ed Abrahamson
• City of Portland and the Port of
Portland: Paul Smith and Susie
Lahsene
• TriMet and SMART: Phil Selinger
METRO . ODOT: Rian Windsheimer
mnan>
5
i
Proposed RTP Solicitation and Analysis Process j
35 Ground Rules for "Community j
20
RTP
Update Building" Nominations
Phase 3
• Part of the regional transportation system
• Located within or directly serves 2040
primary or secondary land use
• Total cost of nominations within established
cost target for each sponsor
• Minimum $1 million cost threshold (unless
bundled with other similar project)
• Nominations greater than $25 million
encouraged to be submitted as discrete
phases (e.g. PE, ROW, construction)
• Follow Metro cost methodology for
N ETRO consistency
• Meet Metro's public involvement requirements
Proposed RTP Solicitation and Analysis Process
2035 Community Building Nomination
RTP Steps
Update
t
Phase 3 Step 1: Locals set up coordinating committee
meetings.
• Step 2: Locals review 2005 and 2035 system
performance data, network gaps and
]PACT/MPAC/Council/freight task force
recommendations.
• Step 3: Locals review adopted plans and i
current studies to identify existing and new
investments that best address screening
criteria within cost targets.
Step 4: Locals estimate project costs in 2007
dollars using Metro cost methodology.
MZTR Step 5: Locals coordinate nominations at
committee meetings to submit to Metro by
3une S.
6
i
2035 Proposed RTP Solicitation and Analysis Process
RTP Roles and Responsibilities
Update
Phase 3 Local project sponsors complete
individual project applications j
(Attachments B and C) in consultation
with coordinating committees
• Local coordinating committee leads
complete Attachment A and "self-scoring"
project screening
• Metro, ODOT and Trimet complete
Attachments A, B and C for agency
nominations
I
Metro reviews nomination materials and
compiles nominations into candidate
M ` R investment pool to be evaluated in system
analysis
2035 Proposed RTP Investment Solicitation Process
RTP Solicitation Cost Targets...
Update
Phase 3
• Cost targets established for all
sponsors to create candidate pool of
priority investments j
• Targets represent the maximum
amount of nomination costs that may
be submitted by local agencies
• Targets include locally-generated
revenues
- Non-locally generated revenue
C-
allocated based on forecasted 2035
population
M ETRG
7
Proposed RTP Investment Solicitation Process
2035
RTP Solicitation Cost Targets
RTP j .
Update
Phase 3 Interim cost targets for 2007-2035
time period based on:
• ECONorthwest Preliminary
Financial Analysis report estimates
for federal and local revenue
i
• ODOT estimates for state revenue
i
• Revenue estimate will change pending
development of recommended
"financially constrained" forecast from
April to June
n
METRO
Proposed RTP Solicitation and Analysis Process
RTP5 Screening Criteria vs.
Update Performance Measures
Phase 3 Qualitative Criteria to Screen Community Building
Nominations (May-June)
• Screening tool to match candidate pool of
investments with RTP goals and establish
relative high, medium and low priorities
• Focused on essence of RTP goals
Quantitative Performance Measures to Evaluate
RTP Systems Scenarios (Aug.-Sept.)
• Evaluation tools to measure how well
v.¢ packages of investments address RTP goals
~J Basis for development of more detailed
M ETRG prioritization and project-level evaluation
criteria to inform future funding processes
(e.g., MTIP)
8
2035 Regional Transportation Plan Update
RTP RTP Policy Framework i
Moving
Toward
Phase 3 Draft RTP policy emphasizes system
management and completion of system
gaps as high priority
;
System gaps are defined as completing gaps/missing links in
"typical' urban transportation system for all modes of travel (e.g.,
Appropriate throughway, rail and stream overcrossings that help
meet arterial network concept goals, new arterial connections up to
four lanes, new collector connections in the central city, regional
centers and industrial areas, new bike and pedestrian facilities,
regional multi-use trails with a transportation function, new transit !
service connections, signal timing, weight limited bridges).
• System deficiencies are medium
priority I
i
System deficiency are defined as addressing bottlenecks, barriers
_r and safety deficiencies (e.g., substandard bike and pedestrian
M ET P c, connections, transit service, throughway capacity less than six
through lanes, arterial street capacity less than 4 lanes, rail
overcrossings).
I
i
2035 Regional Transportation Plan Update
RTP RTP Policy Framework i
Moving
Toward
Phase 3 Goal 1 Efficient Urban Form
• Goal 2 Sustain Economic Competitiveness
and Prosperity
i
• Goal 3 Transportation Choices
• Goal 4 Reliable Movement of People and
Goods
• Goal 5 Safety and Security
• Goal 6 Human Health and the Environment
A Goal 7 Effective Public Involvement
Goal 8 Fiscal Stewardship
METRO
° Goal 9 Accountability
9
Proposed Screening Criteria for Community
2035 Building Investments
RTP Goal 1: Efficient Urban Form
Update
Phase 3 Reinforces compact urban form and growth in,
and access to, 2040 land uses through
improved multi-modal design and access
High score (10 points)
• Addresses gap or barrier to improve access within or
directly to the central city or any regional center
Medium score (7 points)
• Addresses gap or barrier to improve access within or
between any town center, station community, main
street, 2040 corridor or employment area
i
Low score (3 points)
Addresses gap or barrier to improve access within or
between any other areas of development
M ETRG
Proposed Screening Criteria for Community
2035 Building Investments
RTP Goal 2: Sustain Economic
Update Competitiveness and Prosperity
Phase 3 Improves access to labor and markets, supporting
freight travel time reliability, job creation and
retention and leveraging other investments
High score (10 points)
• Completes system gap directly connecting to or within i
central city, regional centers, intermodal facilities,
industrial areas
Medium score (7 points)
• Addresses system deficiency directly connecting to or
within central city, regional centers, intermodal facilities,
or industrial areas OR i
• Completes system gap directly connecting to or within
town centers, main streets, station communities, 2040
corridors or employment areas
Low score (3 points)
M ETRp Addresses system gap or deficiency on other parts of the
regional system
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Proposed Screening Criteria for Community
2035 Building Investments
RTP Goal 3: Transportation Choices
Update
Phase 3 Expands travel choices and interconnections
between modes in order to reduce drive alone trips
and provide equity by removing economic and
cultural barriers to transportation
High score (10 points) j
• Completes physical system gap to improve transit, bicycle
or pedestrian access AND provides connections between
modes; OR
• Removes an economic or cultural barrier that prevents
access to the transportation system
Medium score (7 points)
i
_ Addresses system deficiency that limits transit, bicycle or
pedestrian access OR provides connections between
t,';c:: modes
~.,,.,,.a 'i
M ETR.O Low score (3 points)
• Removes other physical, economic or cultural barriers
that limit access to the transportation system
Proposed Screening Criteria for Community
2035 Building Investments
RTP Goal 4: Reliable Movement of
Update People and Goods
Phase 3
• Enhances system efficiency, accessibility and
reliability of state and regional mobility
corridors
High score (10 points)
• Completes gap in a state and regional mobility corridor OR
• Provides system or demand management in a state and
regional mobility corridor
Medium score (7 points)
• Addresses system deficiency in a state and regional
mobility corridor
c t! Low score (3 points)
Addresses system gap, deficiency and/or provides system
M cTRG or demand management on parallel arterial facility
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Proposed Screening Criteria for Community
2035 Building Investments
RTP Goal 5: Safety and Security
Update
Phase 3
• Addresses documented safety or
security deficiency or high crash
location(s) for any mode of travel
High score (10 points)
• Addresses recurring safety issue(s) in a state and
regional mobility corridor
Medium score (7 points) i
• Addresses recurring safety issue(s) on arterial streets
parallel to a state and regional mobility corridor
Low score (3 points)
Addresses recurring safety issue on other parts of the
transportation system
N E:TP.G
acne .•as
Proposed Screening Criteria for Community i
2035 Building Investments
RTP Goal 6 (a): Human Health
Update
Phase 3 ~
• Provides air quality benefits and
opportunities for physical activity
High score (10 points)
• Reduces net vehicle emissions AND vehicle noise
AND provides opportunity physical activity
Medium score (7 points)
• Reduces net vehicle emissions AND provides
opportunity for physical activity i
Low score (3 points)
Reduces net vehicle emissions OR promotes
i
physical activity
:may
T
N Z T R G
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Proposed Screening Criteria for Community
2035 Building Investments
update Goal 6 (b): Environment
Phase 3 Protects or enhances the natural
systems
High score (10 points)
• Removes total blockage prohibiting fish or wildlife
passage in exceptional quality habitat area
Medium score (7 points)
• Addresses barrier or constraint limiting fish or wildlife
passage in exceptional quality habitat area (e.g.,
substandard culvert) I
i
Low score (3 points)
r- Removes total blockage, barrier(s) and/or
yea constraint(s) limiting fish or wildlife passage in other ,
regionally significant habitat areas OR
1 E P Includes a "green street" retrofit to reduce stormwater
runoff
- Note: Screening scores for 6(a) and 6(b) will be averaged.
2035 Proposed RTP Project Solicitation Process
RTP Solicitation Process Timeline
Update
Phase 3 . March 21 - Council discussion of
process
• March 28 to April 12 - Metro Advisory j
Committees discuss process/ criteria
• April 11 - MPAC requested to endorse
staff release of solicitation packet
• April 12 - JPACT requested to endorse
staff release of solicitation packet
• April 18 to June 8 - Solicitation of
g nominations
NcTR0 • June 8 - Project nomination materials
due at 5 p.m.
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2035 Regional Transportation Plan Update
2035
RTP Post-Solicitation Process Timeline
Update April-June - Recommended RTP performance
Phase 3 measures and financially constrained forecast
finalized
• Week of June 4 -Metro compiles project
nominations into draft pool of investment
candidates to be used in systems analysis
• June 11 to Aug. 24 - RTP systems evaluation
conducted with agreed upon system-level
performance measures and RTP funding j
strategy analysis j
• September - Recommended investment j
strategy and refinements to RTP systems and
draft policy framework identified
Oct. 11 to Nov. 26 - Discussion draft 2035 RTP
w~ public comment period
M ETP.O
• December - 2035 RTP approved, pending AQ
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