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City Council Packet - 03/20/2007
7'~'h x~ 7 7-7 ' 4 4V I Y -C NCIL 'W" "OR'Loi INlonn'OP"A -E ING mch W -01 2 0:7 '2 '0 p , ~y V ' 1 IC, & G0,01% -,E--- If V,, :-V 1. D- f~' aa I:VO.fslDonna'skccpkt2 A ITIGARD Y COUNCIL MEETING07 6:30 p .m. TY HALL ALL BLVD OR 97223 PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - MARCH 20, 2007 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING MARCH 20, 2007 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items: See Agenda Item 8 - Update on Televising Workshop Meetings. 6:35 PM 2. JOINT MEETING WITH THE INTERGOVERNMENTAL WATER BOARD Staff Report: Public Works Department 7:05 I'M 3. JOINT MEETING WITH THE LIBRARY BOARD Staff Report: Library Department 7:35 PM 4. UPDATE ON GEOGRAPHICAL INFORMATION SYSTEM PROJECT AND PRESENTATION OF THE CRIME ANALYSIS APPLICATION Staff Report: Financial and Information Services Department 7:50 PM 5. PROPOSED COMMUNITY INVESTMENT PROGRAM FOR FY 2007-2012 Staff Report Community Development Department 8:50 PM 6. GANG GRAFFITI PROBLEM Staff Report: Police Department 9:30 PM 7. REVIEW OF FY 2007-08 COMMUNITY EVENT FUNDING REQUESTS Staff Report: Financial and Information Services Department 9:50 PM 8. NON AGENDA ITEMS > Update on Televising Workshop Meetings COUNCIL AGENDA - MARCH 20, 2007 page 2 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 10. ADJOURNMENT is \adm\cathy\cca\2007\070320. doc COUNCIL AGENDA - MARCH 20, 2007 page 3 F ARD CITY COUNCIL ORKSHOP MEETING , RCH 202007 6:30 IGARD CITY HALL 125 SW HALL BLVD - T ' TIGARD, OR 97223 _ PUBLIC NOTICE: Upon request, the City will endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Dea fl. SEE ATTACHED AGENDA COUNCIL AGENDA - MARCH 20, 2007 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING MARCH 20, 2007 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. JOINT MEETING WITH THE INTERGOVERNMENTAL WATER BOARD Staff Report: Public Works Department 3. JOINT MEETING WITH THE LIBRARY BOARD Staff Report: Library Department 4. UPDATE ON GEOGRAPHICAL INFORMATION SYSTEM PROJECT AND PRESENTATION OF THE CRIME ANALYSIS APPLICATION Staff Report: Financial and Information Services Department 5. PROPOSED COMMUNITY INVESTMENT PROGRAM FOR FY 2007-2012 Staff Report: Community Development Department 6. GANG GRAFFITI PROBLEM Staff Report: Police Department 7. REVIEW OF FY 2007-08 COMMUNITY EVENT FUNDING REQUESTS Staff Report: Financial and Information Services Department 8. NON AGENDA ITEMS COUNCIL AGENDA - MARCH 20, 2007 page 2 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT is \adm\ cathy\cca\ 2007 \070320x. doc COUNCIL AGENDA - MARCH 20, 2007 page 3 Agenda Item No. For Agenda of TIGARD' Tigard City Council Meeting Minutes Date: March 20, 2007 Time: 6:30 p.m. Place: Tigard City Hall, 13125 SW Hall Boulevard, Tigard, OR Attending: Mayor Craig Dirksen Presiding Councilor Gretchen Buehner Councilor Sally Harding Councilor Tom Woodruff Absent: Councilor Sydney Sherwood Agenda Item Discussion & Comments Action Items follow u Workshop 1.1 Mayor Dirksen called the City Council to Order Meeting at 6:30 p.m. 1.2 Council Present: Mayor Dirksen, Councilors Harding, Woodruff and Buchner. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports There were none. 1.5 Call to Council and Staff for Non-Agenda Items Mayor Dirksen noted that a discussion on the possibility of videotaping council workshop meetings would be discussed under Agenda Item No. 8 - Non Agenda Items. 2. Joint Meeting *Staff Report - Public Works Director Koellermeier with the Inter- governmental Public Works Director Koellermeier gave a Water Board PowerPoint presentation updating Council on Aquifer Storage Recovery (ASR), current capital projects such as ASR #3 and the 555-foot Zone Reservoir, and water sources. He said consultant Mark Knudson of Carollo Engineers was present to brief Council on the Tigard/Lake Oswego joint Water Supply System Analysis. Tigard City Council Minutes - March 20, 2007 1 Agenda Item Discussion & Comments Action Items follow u Public Works Director Koellermeier said the ASR system supplies a major component of Tigard's water during the summer peak usage season. He said Tigard has two wells in the ground with combined storage capacity of 260 million gallons. He said water is injected eight months of the year and then recovered and used four months of the year. The ASR contributes 26.7% of peak season water and the five-year limited license was just renewed. In response to a question from Councilor Harding about the cost of the license fee, Public Works Director Koellermeier said it was nominal. Mr. Koellermeier gave an update on the 555-foot Zone Reservoir/Price Park project. The plans are 50% complete and it's now going through the land use process. He said if land use approval is received in June, bids will be let for reservoir construction, which is planned to start in August and will require nearly a year to complete. Upon completion of the reservoir, park construction and planting will begin. The park will open one year later to allow plantings and grass to mature. He said, "If ASR does turn out to be a good candidate on that site we will come in behind all of that and put in the ASR building and final plumbing. So we'll be busy on those 2-1/2 acres for about three years." Public Works Director Koellermeier gave updates on water sources: > The Joint Water Commission OWC) Hagg Lake Dam project's Environmental Impact Statement is due in June. The Tualatin Valley Water District (TVWD) set a goal of project completion and operation by 2015 or they will not participate. Tigard must decide by fall whether to stay in the project. > Tigard is in the first year of the new Portland water contract and water costs have stabilized. Tigard has benefited from the ability to structure the contract in such a way to get non-contract water from the ASR which has an 80% discount. Westside agencies are anticipating annual increases averaging 5 to 6.4 percent through the nine-year Tigard City Council Minutes - March 20, 2007 2 Agenda Item Discussion & Comments Action Items follow u Portland contract. > Willamette River Water Coalition (WRWC): Canby has withdrawn from the partnership. Tualatin Valley Water District (TVWD) received a proposed final order on the water rights through 2047. Ongoing work for this group includes continued public information and education to keep Willamette River water viable both politically and legislatively. A State mandated Water Management and Conservation Plan is expected to be completed by next fiscal year. After that, TVWD will assign rights to the WRWC and in that assignment Tigard is guaranteed 25.9 million gallons a day. Councilor Woodruff noted that the City is just keeping its options open at this time. Public Works Director Koellermeier introduced Carollo Engineers consultant Mark Knudson who gave a PowerPoint presentation on the Lake Oswego/Tigard Water Partnership Project. Mr. Knudson said the project objective is to develop and evaluate options for a potential joint water supply system which would provide a long-term supply to both Lake Oswego and Tigard. Mr. Knudson gave several water demand forecasts and alternative scenarios developed by the consultants. Councilor Buehner noted that she had served on the IWB and that not much had changed in six years. She stressed that Tigard must act soon and may not be able to wait for Lake Oswego to make up its mind. IWB Member Carroll asked if junior water rights are a viable option. Mr. Knudson said they were. Councilor Woodruff said he would like to explore public opinion on water sources. Councilor Woodruff suggested meeting with the IWB again in the next few months. Tigard City Council Minutes - March 20, 2007 3 Agenda Item Discussion & Comments Action Items follow u I Joint Meeting 0 Staff Report - Library Director Barnes said with the Library several Library Board members were present and Board would present the report. Library Board Chair Kelly provided an audit report recap, noting that the consultant's conclusion that the Tigard Public Library (I'PL) is well managed and provides a high level of service to the community. He said the consultant reported that the return on investment at the library was $4.00 per $2.00 spent. Library Board Member Nguyen discussed Tigard Public Library Programming, mentioning that there are programs for young and old. She said the new Book Babies and Toddler Time programs were so full the Library is considering back-to-back sessions. She said there are other programs including summer reading, teen reading, book clubs, teen movie nights, Tigard Teen Zine newsletter, and the Tigard Library Youth Council. Ms. Nguyen said there were 42 adult programs including: adult reading, book clubs, AARP Tax Help, Cultural Pass, Friendly Visitor Program (which takes Library materials to long-term care facilities), computer programs and the new Primetime Family Reading Program, designed to encourage family reading time and bonding for families with low literacy skills. Library Board Member Diamond summarized his reflections on being a Board member for seven years. Highlights for him included Tigard citizens passing the bond measure to fund the new library and how most of the 50 acre property remains a green space. Councilor Woodruff thanked the Board for their passion about the library. Councilor Harding said she appreciates their efforts to be creative with hours of operation. Councilor Buehner encouraged increased non-traditional services such as the Friday Night Concert Series. Tigard City Council Minutes - March 20, 2007 4 Agenda Item Discussion & Comments Action Items follow u 4. Update on *Staff Report - Financial and Information Services GIS Project and Presentation of Geographical Information Systems (GIS) Crime Analysis Coordinator Beck gave the status of the City's GIS Application system. He said a GIS steering committee has been formed which developed a strategic plan, costibenefit analysis, preliminary assessment, goals and objectives and a financing strategy. The committee is currently working with a consultant on the Citywide needs assessment. GIS Coordinator Beck described a new map-based tool for general information about criminal activity in Tigard. He said it provides a visual representation of where crime has occurred using a 12-month database of crimes created specifically for use on the Web. The database is updated monthly. He said this pilot program will be of use to the City's Police Department during crime investigations and will be available to the public on April 1. Mayor Dirksen asked what other information could become available to the citizens. GIS Coordinator Beck replied that information on zoning, comp plan, parcels, land use, and what's happening in neighborhoods could be available by simply typing in an address when this program is accessed at the City's website. 5. Proposed *Staff Report - Community Development Community Community Development Director Coffee Investment introduced staff involved in preparation of the 2007- Program for FY 2012 Community Investment Plan: Budget Analyst 2007-2012 Wareing, Community Development Analyst Collins and City Engineer Duenas. He said Public Works Director Koellermeier was also involved. He emphasized that this is a draft document that will continue to evolve and is scheduled to come before Council for adoption at the May 22"`' Council meeting. Community Development Director Coffee said staff is looking for policy direction from Council. He said Tigard City Council Minutes - March 20, 2007 5 Agenda Item Discussion & Comments Action Items follow u the main focus should be the first year's projects which will be the 2007-08 budget's capital projects. He noted that Council identified a funding source (local gas tax) for the Greenburg Road project; that is, if it withstands any challenges that may come up. Community Development Director Coffee said word was just received that Metro has granted $2.5 million in federal funding for the Main Street/ Greenstreets project. This will require the City to spend $500,000. He said that spending this $500,000 plus the budgeted amounts on the Hall Blvd./Wall St. extension and Burnham Street within the next two years would deplete available funding. He said if there are significant policy issues that need deliberation by Council including: >Shortfall in primary funding sources for street improvements (State gas tax and Traffic Impact Fees) >Increasing TIF's and SD C's >Financing for short-term and long-term projects >Many projects are in the downtown area to support downtown urban renewal. Downtown redevelopment projects are scheduled but the tax increment financing will not be available for years; the first year estimate is only $56,000. Council will need to decide whether the City should enter into an IGA with the CCDA to loan funds for projects and whether recovery should be all of the costs or some portion. >Pavement Maintenance Management Program (PMMP) is under-funded. >Storm water project challenges - no money available after the first year of the Capital Investment Plan. Should there be a surcharge? >Trails group has requested more pedestrian/bicycle paths >Water budget funding - may need to sell revenue bonds to finance completion of one reservoir project. Increase SDC's after City water source is determined? Tigard City Council Minutes - March 20, 2007 6 Agenda Item Discussion & Comments Action Items follow u >Parkland acquisition - Has to be a match for SDC in order to spend SDC funds. >Relocating public facilities including Police and Public Works >Project Prioritization Regarding the downtown projects, Councilor Woodruff said the City cannot wait until they have all the financing. He suggested that intergovernmental loans would keep projects moving. Councilor Harding suggested sending a survey to all City boards and commissions to see how those members would prioritize the projects. Councilor Buehner suggested buying property and selling off the developable land portions not appropriate for parks. City Manager Prosser said there were questions about using bond money for this but it was worth further exploration. City Manager Prosser said this document was valuable because it shows the complete picture of the City's needs and points out the larger discussion the City needs to have with the community. Community Development Director Coffee thanked the committee for working on the draft document and said they would be bringing it back to Council for further discussion. 6. Gang Graffiti • Staff Report - Police Department Problem Police Chief Dickinson introduced Lieutenant Rhodes who gave the background on this agenda item. Lieutenant Rhodes said gang activity has increased in Tigard within the last six months and there is a need to increase the community's awareness of this activity and the police department's efforts to address it. He said gang activity in 2007 has increased by 26% from 2006 levels. School Resource Officer Charlton of the Youth Services Unit said there has been an increase at Tigard High School of Latino gang-related activity. Tigard City Council Minutes - March 20, 2007 7 Agenda Item Discussion & Comments Action Items follow u Tension has increased, especially in the areas along Hall Boulevard and Greenburg Road. He said the primary age group is between 13-21 years. He said youth gang activity often starts with graffiti and is an indicator of much more activity. Officer Charlton said Tigard Police recognize that outreach to families is crucial, but it is difficult. He said they are searching for ways to get the community together to come up with solutions to stop gangs and violence. Officer Charlton gave a PowerPoint presentation on Gang Activity and Graffiti, a copy of which is available in the City Recorder's Office. Police Chief Dickinson said the Department is reconfiguring officer allocation to increase participation in gang-prevention activity. 7. Review of FY • Staff Report - Financial and Information Services 2007-2008 Department Community Event Funding Mayor Dirksen asked Council if they had studied the Requests materials in their packets on Agenda Item 7 and whether or not a presentation on each organization was necessary. Council agreed that they did not require individual presentations. Financial and Information Services Director Sesnon noted that the City solicits applications from community organizations for grants for the following fiscal year. He said the Social Services Subcommittee of the Budget Committee needed a preliminary decision on which grants should be included in the Proposed 2007-08 Budget. He noted that the subcommittee met one week ago and identified an additional $4,000 available. Mayor Dirksen noted that three sponsored community events - Broadway Rose, Festival of Balloons, and Tigard's July Fourth celebration were guaranteed base funding. Mayor Dirksen said he would add Atfalati Recreation District because of a prior agreement when land was purchased in Cook Park. Tigard City Council Minutes - March 20, 2007 8 Agenda Item Discussion & Comments Action Items follow u Councilor Harding said Council needs to ask how these tax dollar expenditures impact the entire city. Mayor Dirksen said he felt no compunction to spend the entire amount. The following grant requests were recommended by Council for forwarding on to the Budget Committee: > Broadway Rose Theater > Festival of Balloons > Fourth of July > Atfalati Recreation District > City of Tigard Dog Park > Family Fest (another reason to come downtown) > Tigard High School Graduation Party > Tualatin R.iverkeepers > Tualatin Valley Community Band Council chose to recommend that the Budget Committee not fund the following requests for funding: > Chamber of Commerce - Pearson Community Room Update > Tigard Historical Association and Washington County Historical Association - annual support and expanded educational services and exhibits > Tigard Symphony Orchestra - founding an orchestra > Tigard Playschool - 50`h anniversary celebration > Tigard Tualatin School District - Seeding our Future Garden Tour & Art Show Financial and Information Services Director Sesnon verified that the amount suggested by the Council is $50,400 and asked, "Are we stopping there?" Mayor Dirksen said, "Yes." 8. Non-Agenda Update on Televising Workshop Meetings Items • Staff Report - Financial and Information Services City Manager Prosser said a request had come from Councilor Buehner to consider televising Council Workshop meetings. He asked Financial and Information Services Director Sesnon to look into costs. Tigard City Council Minutes - March 20, 2007 9 Agenda Item Discussion & Comments Action Items follow u Mr. Sesnon said the meetings can be taped by Tualatin Valley Television (TVCTV) but they would not be live broadcasts because other city council meetings are being aired at the same time. It is unknown when the workshop meetings would be aired in their rotation. He said TVCTV can provide a crew at $75/hr. which is approximately $3,000 per year. He said another option is using a staff member who is a certified producer and is familiar with the equipment. He said IT Network Technician Myers is willing to tape Council workshop sessions and the only cost would be his overtime. Meeting tapes would be forwarded to TVCTV to be aired at a later time. Mr. Sesnon estimated the annual cost to be $1,500. Councilor Buehner said it was important to televise workshop meetings because one of the Council's goals is more community outreach. She said most policy discussions happen at workshop meetings and citizens need an opportunity to hear the background information that frames Council decisions. Councilor Harding suggested this be on the next survey. She said she'd like to know if citizens tune in and whether they watch the entire meeting. She also referenced a National League of Cities Conference speaker who suggested presentations longer than 10 minutes lose audience attention. She encouraged the City to consider this when preparing presentations. City Manager Prosser said surveys indicate 6% of Tigard citizens get their information from council meeting broadcasts. Councilor Harding suggested putting this in the "did you know" section of the Cityscape because people may not even know that Council meetings are being televised. Councilor Woodruff said that if the City has someone in-house who has the expertise and it doesn't cost us much money to do, he'd be Tigard City Council Minutes - March 20, 2007 10 Agenda Item Discussion & Comments Action Items follow u favorable to televising workshop meetings. He said he agreed with Councilor Buehner that if there are people out there who are interested we should provide this. Mayor Dirksen said he was not opposed to it if other Councilors were interested in trying it. Financial and Information Services Director Sesnon said that one feature of the new audio/visual system is a digital recording system which will enable the City to attach files of a particular discussion as a hyperlink in the minutes. These are posted on the website so this gives citizens more access. He said it is also possible to post video on the City's website. City Manager Prosser asked if Council wanted to try this for a few months, see if we get a response and then bring it back for a discussion. Mayor Dirksen and Council agreed with this. Staff will videotape Council Workshop Meetings for the next few months and send the tapes to TVTV for airing at a to-be-determined time. 9. Adjournment The meeting adjourned at 10:22 p.m. Motion by Councilor Harding, seconded by Councilor Woodruff, to adjourn the meeting. The motion was approved by a unanimous vote of Council present. Councilor Harding Yes Councilor Woodruff Yes Mayor Dirksen Yes Councilor Buchner Yes Carol A. Krager, Deputy City Recor r Attest: 1114:52. Ma or, ity of Tigard Date Tigard City Council Minutes - March 20, 2007 1 1 Agenda Item # Meeting Date March 20, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title joint Meeting with the Inte vernmental Water Board n D Prepared By: Dennis Koellermeier Dept Head Approval: City Mgr Approval: Vl IssUE BEFORE THE CovNcEL No action required The Council is being asked to participate in a discussion on current water-related issues. STAFF RFMMMENDATION Participate in a discussion on current water-related issues. KEY FACTS AND INFORMATION SUMMARY The City Council and the IWB will discuss the following water-related issues: Briefing on major capital projects ■ Aquifer Storage and Recovery #3 ■ 555 Foot Zone Reservoir Water Source Discussions ■ Joint Water Commission/Hagg Lake Dam Raise ■ Willamette River Water Commission Status ■ Lake Oswego/Tigard Water Partnership Project - Pending budget and intergovernmental agreement amendments - Project briefing by Mark Knudson, Consultant with Carollo Engineers OTHERALTFRNATim CONSIDERED Not applicable. CrNY COUNCIL GoALs None. ATTACHMENT LIST None. FISCAL NOTES Not applicable. I' Tigard Water Service Area Tonight's Agenda Project Update • Aquifer Storage and Recovery # 1 and #2 Joint Turd City Council/ • Current Capital Projects Intergovernmental Water Board . Aquifer Storage and Recovery #3 (new) Mpg 6 550 Foot Reservoir / Price Park March 20, 2006 • Water Source Discussions Aquifer Storage and Recovery (ASR) Aquifer Storage and Recovery (ASR) #1 and #2 surf-. W..r S.- • Combined annual water storage capacity is 260 !Bull Run •TrnskR W.dn) n ion gallons h. y " "v ' _ • Inject and store water for 8 months a year • Recover and use water for 4 months a year I m> asnrv.oa~m.w o ♦ ASR contributes 26.7 percent of peak season 5 capacity (based on July 2006) u!r4 y • ASR State limited licenses just renewed for 5 years Pmk Month Water Supply ASR #1 and #2 July 2006 Water Purchases r ' ' ■A9R-1R PwrrY V :2 5 -C; GD e Dwrn~ MM 9/ ■iVWO MASiD ' a 1 OBJM/MVD -A[;D O BJ Rn In rAGD 0 ■l.b O.in ACD ~0 D.f. \ 1 550 Foot Reservoir / Price Park 550 Foot Reservoir / Price Park Status Next Steps • Property Purchased • Land use approval June 2007 • Plans developed to 50 percent level • Bid and award July 2007 • Pre-submittal neighborhood meeting • ASR testing April to June 2007 completed • Reservoir construction Aug. 2007 to Aug. 2008 • Land use submittal made • Park completion Aug. 2009 • ASR ##3 construction Aug. 2009 to Aug. 2010 550 Foot Reservoir / Price Park Price Concept Plan C==9 Status of Water Sources f • JWC/Hagg L*e Expansion f' • Portland Contract • Willamette River Water Coalition (WRCW) y R • Cmmiltant Mario Knudson • Lake Oswego Partnership • Comparative Cost Summary of All Sources .....4 .iJ,IlY JWC/ Hag Lake Expansion Portland Contract New contract working well operationally and • Draft Environmental Impact Study due in June financially • Water costs stabilized • Bureau of Recantation proposed tale transfer to ♦ FY '06/'07 cost: $2,009,051 shorten permitting time and reduce costs _ • Tualatiq Valley Water District has set completion ~ 07/'08 cost: $2,106,578 deadline of 2015 as condition of participation •Non-contract water used for ASR recharge at • Tgard's final decision on further participation is 80 percent discount over contract water rates due this fall ♦ Westside agencies are anticipating annual increases averaging 5 to 6.4 percent 2 Willamette River Water Coalition Canby withdraw from partnership Introduction of Consultant • Tualatin Valley Water District (rVWD) received Mary Knudson, Carollo Engineers a proposed final order on the water right extension through 2047 • Lake Oswego Partnership • Public information and State mandated Water ♦ Summary Cost Comparison of All Water Management and Conservation Plan expected in Sow,ces next fiscal year • TVWD to assign extended water rights to the Coalition; Tigard ed access to 25.9 mMion gallons a 3 l hem 0 7 • • • i Project Update & Preliminary Findings Tigard City Council and Intergovernmental Water Board March 20, 11 • - Develop and evaluate options for possible formation • a joint water supply system - Long-term supply for Lake Oswego & Tigard • • • supply scenario Feasibility and costs of such a system Facility improvements Institutional arrangements 3/20/07 • • 1 Population projections i demand forecasts supply Regulatory, permitting & water rights Strategic outreach & communications Workshops and City Councils • Task • Organizational i governance options • • Task i - Prepare final report 3/20/07 <4 carOLLD • +4: Lake Oswego (includes current future- wholesale demand) Tigard (not including 3.5 from ® S Tigard ASR) Ito Me, 1 • 2 • l • 1 ANSI 1 1 f Combined LO+Tigard f LO & Wholesalers 1 11 1 1 1 1~ • fia.casts Scenario D• Nothing" . Lake • exceeds existing capacity by 2009 Scenario Expansion to 24 Scenario Meets LO build-out demands (at least 2045) No additional capacity to Tigard Expansion to 32 • • meet Tigard demand until 1 S mgd thereafter Scenario Expansion to : • • meet Tigard demand until 14 14 mgd thereafter Assumes 3.5 from Tigard ASR 3/20/07 • 3 • • • • • • o 9N • • Fill Mile in, i lexl` • Supply to Lake Oswego 0 Lake Oswego concerns & objectives Possible connections West Linn • • Washington County Supply Line 0 Defers near-term improvements for LO 0 Potential opportunity to reduce Tigard's costs from Portland via gravity supply 0 Capital cost for WCSL option: $1.4 million 0 carOLL0 • o , o 0 0 Consider alternative supply sources to identify • TOTAL costs Joint Water Commission Tigard proceeds as JWC partner in dam raise, WTP and • improvements • Willamette River - Tigard pursues Willamette supply at Wilsonville including WTP and • improvements With Partners (e.g., TVWD) • It Alone (i.e., Tigard only) 3/20/07 <4 carOLLO • 5 0 6 G 0 ~~,J ~:JL1 UUC`,J ,.ak Tigard Source Options & Peak Capacity (mgd) 2B (LO at 24 ®ee-:---a Balance 2C (LO at 24 mgd 3B (LO at 32 mgd 13C (LO~~"gd)ff • rAVd-5v1,D&C0(mt Plate ■25-Year (hook MOM= $14=136 514,000.000 $14mm 51;; G?2 SIZM,574 2G39741 7,M 1ASx1Z~i $12000,000 $1445336 $14457 $1Q000,00D ,154iW X97 $412I6CG XOM000 $710AM z X000000 w° $4.000,000 $2AOQOOD Soenm2A Somm2B SmnawX Smrarb3A Smrano3B Scenm C &MM4 Smrario5 3/20/07 <4 12 • 6 uFaMmaIMMURRI lan, G~rnla o o e option M -leastc overall Scenario 213: Willamette supply with partners (e.g., $8.1 M/yr Least cost Lake Oswego options •Scenario • @ 38 •4 M/yr Scenario 5: Partner with • @ 38 and interim to • •4 M/yr supply LO options at 32 mgd have higher costs due to need to invest in LO and alternative supply(ies) Highest • options it alone" 3/20/07 4t pprOLLC 13 • 0 JINNe S ip, Complete and impacts rate * Evaluate conservation impacts on LO demands - Conduct briefing with Lake Oswego City Council Develop governance framework - Conduct pubic outreach and information program - Conduct second joint LO-Tigard workshop - Prepare draft report - Obtain direction from LO and Tigard Councils and lWB 3/20/07 OLLO • 7 What information is needed to make a decision? 2. Decisions by other water providers - Will Tigard wait for decisions by LO and TVWD? 3. Consideration of a 32 mgd LO option - Does Tigard want to focus on 38 mgd LO option? 4. Consideration of Willamette "go it alone"- Should analysis focus on partnership options? 5. Willingness to invest in interim supply to LO - Will Tigard consider options that defer LO improvements? 3/20/07 <4 F~C!~OLLO 15 • 8 Project Objectives Joint Water Supply System Analysis • Develop and evaluate options for possible formation of a joint water supply system Project Update & • Long-term supply for Lake Oswego & Tigard Preliminary Findings • Identify: - Preferred supply scenario Tigard City Council and - Feasibility and costs of such a system Intergovernmental Water Board - Facility improvements - Institutional arrangements March 20, 2007 -7 Z Project Scope & Approach Task 1 - Water Demand Forecasts • Task 1 - Population projections & demand forecasts Service Area Peak Day Total Water Demand (mgd) • Task 2 - Water supply facility alternatives • Task 3 - Regulatory, permitting & water rights Lake Oswego (includes current 15.4 18.5 23.9 • Task 4 - Strategic outreach. & communications & future wholesale demand) Tigard (not Including 3.5 mgd from . 13.4 15.8 21.1 • Task 5 - Workshops with staff and City Councils Tigard ASR) • Task 6 - Organizational & governance options Combined 28.8 34.3 45.0 • Task 7 - Financial evaluation • Task 8 - Prepare final report 3FL 7 J Y2 7 ~ Task 1 - Water Demand Forecasts Task 1 - Water Demand Forecasts • Scenario 1 -"Do Nothing" 16 mgd - Lake Oswego exceeds existing capacity by 2009 s • ~e • Scenario 2 - Expansion to 24 mgd °'''2 "p" - Meets LO build-out demands (at least 2045) w, . w; - No additional capacity to Tigard a ,m b, _ ,r • Scenario 3 - Expansion to 32 mgd - Could meet Tigard demand until 20318 mgd thereafter ° °"""LO'rP" • Scenario 4 - Expansion to 38 mgd -x-106 WM1Obrbn - Could meet Tigard demand until 204114 mgd thereafter Assumes 3.5 mgd from Tigard ASR arzao~ s anoa~ e 1 Task 2 - Facility Alternatives Task 2 - Facility Alternative Costs* Clackamas Intake @ • • Clackamas Intake $1.5 $2.1 $4.4 $4.7 Raw Water Pipeline O • • • Raw Water Pipeline - $18.5 $22.2 $22.2 Treatment Plant • • • Treatment Plant $3.5 $28.8 $39.4 $45.0 Finished Water Pipes O • • • Finished Water Pipes - $21.2 $39.0 $50.7 Waluga Storage O 0 • • Waluga Storage $2.5 $3.8 $4.0 Bonita Pump Station O O • • Bonita Pump Station $1.5 $1.7 O = None I O = Limited 10 = Major Total $5.0 $72.7 $110.3 $128.3 Dn0°' Costs in $ millions, Nov 2006 dollars Task 2 - Facility Alternatives Task 2 - Facility Alternatives Tigard Options for Total Costs Scenario 5 - Interim Supply to Lake Oswego Consider alternative supply sources to identify • Lake Oswego concerns & objectives Tigard's TOTAL costs • Possible connections • Joint Water Commission (JWC) - Tigard proceeds as JWC partner in dam raise, WTP - West Linn and transmission improvements - Portland - Washington County Supply Line • Willamette River - Tigard pursues Willamette • Defers near-term improvements for LO supply at Wilsonville including WTP and • Potential opportunity to reduce Tigard's costs transmission improvements from Portland via gravity supply - With Partners (e.g., TVWD) • Capital cost for WCSL option: $1.4 million - Go It Alone (i.e., Tigard only) -1 10 Task 7 - Financial Evaluation Task 7 - Financial Evaluation Tigard Supply Scenarios Preliminary Equivalent Annual Cost-Tigard .a.~. 2A (LO at 24 mgd) 3.5 Balance iiauii $ 32 t'+n6° Balance r„ "M 2B (LO at 24 mgd) 3.5 (Partners) tuDOmo trty r4 Balance fA0,0gW tRWia pQQ00 2C (LO at 24 mgd) 3.5 (Alone) 9 tnD am.m+S" E~ ~'O 3A (LO at 32 mgd) 3.5 8 Balance IMAM Balance a~00 I 3B (LO at 32 mgd) 3.5 8 (Partners) , I 3C (LO at 32 mgd) 3.5 g Balance enmmo (Alone) 4 (LO at 38 mgd) 3.5 14 Balance ` s...•a+ sa.•zs su.•a s-.•s~ a.D~ ss.as 5 (LO 38 + interim) 3.5 14 Balance arzaoz iz 2 Task 7 - Financial Evaluation Preliminary Findings for Tigard Next Steps • Least cost option overall • Complete initial financial analysis and rate impacts - Scenario 213: Willamette supply with partners (e.g., • Evaluate conservation impacts on LO demands TVWD) - $8.1 M/yr • cost Lake Oswego options • Conduct briefing with Lake Oswego City Council Least - Scenario 4: Partner with LO @ 38 mgd - $ 9.4 Wyr • Develop governance framework - Scenario 5: Partner with LO @ 38 mgd and interim • Conduct pubic outreach and information program supply to LO - $ 9.4 M/yr • Conduct second joint LO-Tigard workshop • LO options at 32 mgd have higher costs due to need to • Prepare draft report invest in LO and alternative supply(ies) • Obtain direction from LO and Tigard Councils and IWB • Highest cost options are JWC & Willamette "go it alone" Outstanding Issues & Discussion Points 1. Tigard's schedule for a decision - What information is needed to make a decision? 2. Decisions by other water providers - Will Tigard wait for decisions by LO and TVWD? 3. Consideration of a 32 mgd LO option - Does Tigard want to focus on 38 mgd LO option? 4. Consideration of Willamette "go it alone"- Should analysis focus on partnership options? 5. Willingness to invest in interim supply to LO - Will Tigard consider options that defer LO improvements? 3FlOIJ] ,S 3 Cathy Wheatley- WB phone list -term expirations.doc Page 1 Intergovernmental Water Board Members March 20, 2007 NAME ADDRESS PHONE - FAX - E-MAIL TERM EXPIRATION Patrick Carroll-Vice Chair 8223 Wilderland Ct 503-620-5778 (home) December 2007 Durham Representative Durham, 97224 503-705-4287 (cell) patrick.suzycarrollO-verizon. net Chris Hadfield 8253 SW Woody End 503-620-1877 (home) Durham Alternate Durham, 97224 Gretchen Buehner 13249 SW 136"' Place 503-684-1031(home) December 2008 Tigard Representative Tigard OR 97223 503-684-1031 (work) 971-506-2096 (cell) oebuehner(&va hoo. com Sydney Sherwood 13125 SW Hall Blvd. 503-293-0902 (home) Tigard Alternate Tigard, 97223 503-443-6084 (work) Dick Winn 16270 SW King Charles 503-620-2097 (home) December 2008 King City Representative King City, 97224 503-639-3771 (fax) thermw webtv.net Brenda Wilkinson 16653 SW Jordan Way 503-598-3955 (home) King City Alternate King City, 97224-1846 971-533-9842 (cell) mrs. d verizon.net George Rhine 15361 SW Ashley Drive (503) 590-0336 (home) July 2007 TWD Representative Tigard, OR 97224 (503) 624-4830 (work) (503) 639-3276 (fax) (503) 860-3998 (cell) aeoraerhinena cnsnw.com Janet Zeider 15190 SW 1331 Ave. 503-620-2485 (home) TWD Alternate Tigard, 97224 Bill Scheiderich - Chair 13655 SW Steven Ct 503-639-7624 (home) Member at Large Tigard, 97223 503-526-2215 (work) December 2007 503-526-2479 (fax) bscheid erich(a~ci. beaverto n.or. us iwb\phone\term expirations - 3/20/2007 Intergovernmental Water Board Membership CAltetnate Mid-term Appt 10Full 2nd Full Durham Init. Person: Appt. Appt: Patrick Carroll, Vice Chair Ends: Ends: 12/31/05 Ends: 12/31/07 8223 Wilderland Ct Durham, OR 97224 Res: 503-620-5778 Bus: 503-630-2253 Fax-Work: 503-630-2240 Tigard Gretchen Buehner Appt. 1/1/07 13249 SW 136th Place Ends: 12/31/08 Tigard, OR 97223 Res: 503-684-1031 gretchem( igard-or.gov Tigard-Alternate Sydney Sherwood Appt: 7/1/03 Replaces: Appt. 1 / 1 /07 10305 SW 87th Ave End: C. Dirksen Ends: Tigard, OR 97223 Res: 503-293-0902 Bus: 503-443-6084 svd ney(EDtiga rd-or. gov King City Dick Winn Appt: 1/1/07 16270 SW King Charles Ends: 12/31/06 Ends: 12/31/08 King City, OR 97224 Res: 503-620-2097 Fax: 503-639-3771 Unincorporated Area Tigard Water District George Rhine Appt: 7/24/06 15361 SW Ashley Drive Ends: 7/31/07 Tigard, 97224 Res: 503-590-0336 Bus: 503-624-4830 Cell: 503-860-3998 Member-at-Large Bill Scheiderich, Chair Appt. 12/31/03 Appt. 1/11/06 13655 SW Steven Ct Ends: 12/31/05 Ends: 12/31/07 Tigard, OR 97223-5007 Res: 503-639-7624 Bus: 503-526-2215 Fax: 503-526-2479 bscheiderich@ci.beaverton.or.us 1/18/07 Intergovernmental Water Board Page 1 Purpose: The Intergovernmental Water Board was established through an Intergovernmental Agreement to make recommendations to the Tigard City Council on water issues and to carry out other responsibilities as set forth in the agreement. Members: 5 members established through an Intergovernmental Agreement between the cities of Tigard, Durham, King City and the Water District. Each district is represented by one member and one member is appointed at-large. Meets: 2nd Wednesday of the month, 5:30pm, Tigard Water Building Staff Liaison: Dennis Koellermeier, Public Works Director 1/18/07 Intergovernmental Water Board Page 2 Agenda Item # 2 Meeting Date March 20, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Joint Meeting With the Library Board Prepared By: Margaret Barnes Dept Head Approval: City Mgr Approval: ' ISSUE BEFORE THE COUNCIL This is the regularly scheduled, annual joint meeting between City Council and the Library Board. STAFF RECOMMENDATION N/A KEY FACTS AND INFORMATION SUMMARY Annual meeting with the Library Board to provide information to the City Council. The Library Board is prepared to update the Council about the following areas of library service: * Update on Library Strategic Plan * Review of facility use and amenities * Annual Patron Survey results * Discussion on the Importance of Quality of Service * Annual Meeting OTHER ALTERNATIVES CONSIDERED None. CITY COUNCIL GOALS N/A ATTACHMENT LIST None. FISCAL NOTES None. \\11020VnetpubUig2O\~t\foms\fom docs\council agenda Item summary sheet 07.doc Agenda Item # L/ Meeting Date March 20, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Update on the geographical information system project and presentation of the crime analysis application Prepared By: Robert Sesnon Dept Head Approval: City Mgr Approval: ISSUE BEFORE THE COUNCIL Construction of a city-wide geographical information system (GIS) has been underway for several months and phase I of the initial pilot project has now been completed. This project allows a user to look up an address or location and view various crime information surrounding this location. This application will be of use to the City's police department during the investigation of crimes, as well as be made available soon to the public from the City's website. STAFF RECOMMENDATION No action is necessary KEY FACTS AND INFORMATION SUMMARY The current state of the City's geographical information system may be characterized as departmentalized, seriously outdated, and inadequate to meet the informational needs of the City. Consequently, a GIS Coordinator was hired in the spring of 2006 and tasked with the coordination and construction of a city-wide GIS. This work has been underway for several months and it is anticipated that the project will be completed within the next 24 months. One of the first fruits of this effort is a crime locator/analyzer application that enables the user to look up an address or location and view certain crime information surrounding this location. Phase I of this pilot project is now complete and is available for use by city staff. Phase II, to be completed within the next 45 days, will make this application available to citizens and others from the City's website. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS The GIS system will provide tools to be used by staff in support of several of the City Council goals, including the revision of the City of Tigard comprehensive plan, implementation of the downtown plan, and improvements to the 99W corridor. ATTACHMENT LIST None. FISCAL NOTES None \Vig20YnetpubVig2Okwwwroot\formsVo m docstcouncil agenda item summary sheet 07.doc Agenda Item # Meeting Date March 20, 2007 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/ Agenda Tide Review of Draft 2007-2012 Community Investment Plan Prep,,red By. Tom Coffee Dept Head Approval C xA A- City Nfgr Approval: ISSUE BEFORE THE COUNCIL The Workshop on the Draft 2007-2012 Capital Investment Plan (CIP) has been scheduled to allow an opportunity for the City Council and the citizen members of the Budget Committee to review the document in greater detail. Staff will present a summary of the key policy issues and the Council may elect to provide direction to staff for the Final Draft CIP that will be presented to the Budget Committee in May. STAFF RECOMMENDATION Review and provide appropriate policy direction to staff on the Draft 2007-2012 Community Investment Plan. KEY FACTS AND INFORMATION SUMMARY The Draft CIP, financial summary and background memo have been previously distributed to the Council and citizen members of the Budget Committee. The background memo dated February 20, 2007 is attached. OTHER ALTERNATIVES CONSIDERED N/A. CITY COUNCIL GOALS Various City Council and Vision Goals direct the City to provide capital projects to maintain and enhance the quality of life in Tigard. ATTACHMENT LIST CIP Background Memo dated February 20, 2007. FISCAL NOTES The fiscal impacts of the 2007-2012 Community Investment Plan are provided by the Plan and accompanying financial analysis. U0gMinetpub%6920\w MWIonmsttonn d-alcounal agenda item summary sheet 07.dm FISCAL NOTES None \\tig20\inetpub\lig20\w rootVOrtnsVOnn docs\coundl agenda item summary sheet 07.doc r MEMORANDUM TIGARD TO: Mayor and City Council Budget Committee Planning Commission FROM: Tom Coffee, Community Development Director RE: Draft 2007-2012 Community Investment Plan DATE: February 20, 2007 Staff has prepared the Draft 2007-2012 Community Investment Plan (CIP) in a new expanded format. Its presentation to the City Council, Budget Committee and Planning Commission on February 20, 2007 will initiate the CIP's public review process. Community Investment Plan Format The new format of the CIP is intended to provide the public, advisory bodies, the City Council and staff with a detailed comprehensive five year planning document that includes all anticipated CIP projects that will be needed to maintain and improve municipal services in the next five years. Each project is described including its relationship to adopted plans and policies as well as other projects to ensure coordination and efficient use of resources. The project location is provided via a picture or map, the project manager is listed and the funding sources are outlined. Finally, the phases and expenditures by category are provided in a five year spreadsheet to provide an overview of a projects funding and phasing. Project pages are in three colors. White pages are those projects with full funding available based on current funding sources and estimates of future revenue. Projects on green pages are projects that can only be partially funded and projects on blue pages are those for which no funding can be identified. The partially funded and unfunded projects are included because the CIP is a planning document and their inclusion demonstrates the need for additional funding in the coming years to maintain service levels. Because the 2007-2012 CIP is a planning document that covers five years, the accuracy and precision of project descriptions and funding estimates will diminish as the years increase. The fast year (2007-08) should be considered to be the most accurate and since the projects listed will be the capital projects for the next year's budget. Each year the CIP will be updated by deleting the first year and adding a new fifth year. Next year's QP will be for 2008-2013. Since this is the fast year for the more detailed comprehensive CP, future CP's can also be expected to be increasingly sophisticated as experience with the new format and process is gained and the Comprehensive Plan and system master plans are updated. Benefits of the Community Investment Plan The annual Community Improvement Plan review process provides the community and the City Council with the opportunity to strategically plan for needed capital improvements and their funding requirements. The capacity and efficiency of the Citys parks, streets, pedestrian and bicycle facilities, water, sewer, and storm drainage systems and public buildings are essential to the community's quality of life and attainment of its vision and goals. Failure to make timely decisions regarding long term capital investment will inevitably result in the need to make more costly repairs and reconstruction of failing infrastructure systems or diminished service levels and quality of life in the community. The CIP allows the City to evaluate and prioritize proposed capital projects for consistency with the Comprehensive Plan and other adopted City policies and plan such as the Annexation Policy and the Downtown Redevelopment Plan. The financial requirements of the CP provide the City with the ability to anticipate major future expenditures that may require rate increases, the issuance of bonds and/or a review of the relationship of the operating budget to the* capital budget. As the City's capital facilities are expanded to meet increased service demands, there will be an increase in operation and maintenance costs. 2007-2012 Community Investment Plan Issues As noted above not all projects in the Draft 2007-2012 CIP can be funded at the level needed. To a certain extent these funding issues can be resolved by reprioritizing, phasing and/or delaying projects. Such actions however can only be taken for so long before the consequences of delay include failed systems and increased costs. The following is a summary of CIP issues. Burnham Street - This major Downtown Redevelopment project will need additional funding in order to be constructed in a timely manner. Water Projects - In order to fully fund all the Water CIP projects, revenue bonds will have to be sold in FY 08-09 and FY 10-11. Also, continued water rate increases will be needed to fund operations, small capital projects, and pay a portion of the debt service on revenue bonds. Pavement Maintenance Management Program - An enhanced PMMP project page is included that would require an increase in the Street Maintenance Fee in order to fully fund the projected annual maintenance costs. Street Capacity Improvement Projects - Current funding sources for projects that are needed to increase street capacity and reduce congestion are not adequate to fund needed projects. The primary source is the Washington County administered Traffic Impact Fee (TTF) which has not kept up with the recovery of the costs of growth. The other source is the State gas tax which is inadequate for the needs. The recently adopted City gas tax is project specific and will not be available for other projects. It may also be the repealed by a vote or reduced by actions of the County or State. Storm Water Projects - After the first year of the CIP, needed storm water projects are unfunded due to inadequate revenue from the Clean Water Services' administered Storm Water Management Fee. Revenue from the fee is used to fund the City's operations and maintenance of the storm water system as well as the construction of capital projects. Downtown Redevelopment Projects - Capital projects in the Downtown are being funded by a variety of sources including Parks SDC, TIF, Gas Tax, and Metro Grants. The first tax increment financing revenue from the Urban Renewal District will be received by the Renewal Agency in FY 07-08 in an amount estimated to be $56,000. As this amount grows redevelopment projects will rely less on other funding sources. Park Land Acquisition - City Council has set park land acquisition as a priority for the City. Although the City receives Park SDC revenues annually, the City does not have a stable non- SDC revenue source. Park land purchases cannot be 100% funded with Park SDC revenues. Purchases are to be funded with Park SDC revenues and non-SDC revenues. The park SDC to non SDC revenue percentage split is determined by the type of park land purchased such as neighborhood, community, linear etc. The percentage split was set by the newest Park SDC methodology that was adopted by Council in December 2005. In FY 2007-08, the General Fund will need to contribute $932,000 to the Parks Capital fund to pay for the proposed park land purchases. This amount is in addition to the revenues to be received from the Metro Greenspaces levy. Future park land acquisition and development will be limited until a stable non-SDC revenue source is identified or it is decided that the General Fund will continue to contribute the required non-SDC revenues CIP Review Process The proposed 2007-2012 CIP is a draft document for review by the public, advisory bodies and the City Council. Staff will schedule meetings for the general public and interest groups. The document will be available for review on the City's website. Workshops will be scheduled for the Planning Commission and City Council and the Budget Committee will review and make recommendations on the CIP prior to their review of the 2007-08 Budget. The Draft 2007-2012 CP is a document that will be refined as it goes through the review process. It is a planning document not a budget document although the fast year of the CIP should be considered as the basis for the capital portion of the 2007-08 Budget. FY 2007-2012 Community Investment Program 5-Year Funding Report Total Available Revenues $11,587,907 Gas Tax TIF MTIP City Gas Tax Street Underground TIF Urb Water Totals TIF plus Gas Page # Funded Street Projects Maintenance Fee Utility Tax Balance 58 Burnham Street Improvements 3,064,000 2,438,000 200,000 450,000 6,152,000 $4,785,907 78 Hall / Wall Construction-Phase 2 1,200,000 1,200,000 $3,585,907 Greenburg Rd. / Hwy 99W / Main St. Funding available for 60 Intersection Improvements 4,600,000 4,600,000 FY 2007-09 only. 63 Main St. Green Street Retrofit - Phase 1 500,000 2,540,000 3,040,000 $3,085,907 100th Ave Improvements (Sattler to 70 Murdock St 600,000 600,000 $2,485,907 121st Ave Crosswalk Improvements (at 69 Sp " vood Dr & Katherine St 200,000 200,060 $2,285,907 72nd Ave / Dartmouth St. Intersection 71 Signalization 125,000 125,000 $2,160,907 Ash Ave Extension (Burnham St to 57 Railroad Tracks 700,000 700,000 $1,460,907 Commercial St Improvements (Lincoln Ave 59 to Main St 700,000 700,000 $760,907 Hall Blvd & Tigard St Crosswalks (at Fanno 76 Creek Pathway) 100,000 100,000 $660,907 Hall Blvd and Highway 99W Gateway 61 Treatments 200,000 200,000 $460,907 Hall Boulevard Sidewalk (Spruce St to 850' UNFUNDED PROJECTS 77 south 75,000 75,000 $385,907 64 Main Street Safe Improvements 25,000 25,000 $360,907 Rebuild TIF & Gas Tax Upper Boones Ferry Rd. Traffic Signal revenue balances in FY Interconnection Upgrade (at Sequoia 2009.12. 81 Park. vay 20,000 20,000 $340,907 74 Collector & Arterial ROW Enhancements 175,000 175,000 $165,907 62 Main St Traffic Light (at Tigard St 160,000 160,000 $5,907 Pavement Major Maintenance Program 83 (PMMP 750,000 3,630,000 4,380,000 ($744,093) 80 Pedestrian/Bic cle Paths 700,000 700,000 ($1 444,1193) McDonald Street Traffic Median (at FINvy 79 99VV) 40,000 40,000 (51,484 (193) 75 Durham Rd/108th Ave Signalization 200,000 200,000 --($1,684,09 3 Hall Blvd Half-street Improvements (Fanno 92 Creek to 450 feet north 275,000 275,000 (S1,959,0)3) 3/20/2007 1 of 2 FY 2007-2012 Community Investment Program 5-Year Funding Report Street Underground TIF lus Gas Gas Tax TIF 61TIP City Gas Tax Maintenance Fee Utility TIF Urb Water Totals P Page # Funded Street Projects Tax Balance Hall Boulevard (at McDonald Street) Right- Funding available for 91 turn Lane Widening 400,000 400,000 (5'_,359,093) FY 2007-09 only. 72nd Ave Improvements (Bonita Rd to 72 I-unzikerSt1,450,000 1,450,000 (516,9077093) 72nd Ave Improvements (Dartmouth St to 82 Hwy 99 2,200,000 2,200,000 ($4,55) 093) Bull Mountain Rd (at Hwy 99W) Right- 73 Turn Lane Widening 240,000 240,000 (54,799,093) Unfunded Street Projects 121st Ave Improvements (Whistler to 86 Ti pitt St 2,500,000 150,000 2,650,000 (57,299,093) 121st St Improvements (Walnut to North 85 Dakota St 3,100,000 3,100,000 ($111,399,093) 92nd Ave Sidewalk (Durham Rd to Cook 88 Park 450,000 450,000 ($10,849,093) Ash Ave Extension (Fanno Creek to 65 Scoffins• St 1,300,000 1,300,000 (512,149,073) UNFUNDED PROJECTS 66 Commercial St Main to Hall 600,000 600,000 ($12,749,093) 63 Main St. Green Street Retrofit - Phase 2 783,000 2,117,000 2,900,000 (S13,532,093) Main St. South at Highway 99W 67 Intersection Gateway Treatment 225,000 225,000 (513,757,093) Murdock St Improvements (103rd to 97th 93 Ave 600,000 600,000 (S 14,357,093) North Dakota St Improvements 95 Greenbui to 95th Ave 700,000 700,000 ($15,057,093) 94 North Dakota St Pedestrian Bride 400,000 400,000 ($15,457,093) 72nd Ave Improvements (Dartmouth St to 82 Ih 99 448,000 448,000 (517555,093) 72nd Ave Improvements (Hunziker to 87 Dartmouth St 4,200,000 4,200,000 ($21,555,093) Dartmouth St Improvements (72nd to 68th 89 Ave 2,800,000 150,000 2,950,000 ($24,355,093) Greenburg/Tiedeman/N. Dakota/Tigard 90 St 3,700,000 3,700,000 ($28,055,093) 68 Scoffins/Hall/1-Iunziker Re-aliment 4,800,000 200,000 5,000,000 (S32,855,093) Walnut St Improvements (116th to 97 Tiedeman Avenue) 2,500,000 150,000 2,650,000 (535,355,0`)3) Assumptions: *TlFfunds are accrued as they have been in pretdous rears. Available Revenues consist oftotal Gas Tax and Trafbc Impact Fees collected over a 5 yearperiod. ***Included only projects funded with Gas Tax and TraAiic Impact Fees. 3/20/2007 2 of 2 System:~ Fund. =;FYy2007-08 FY.2008-09 :FY--2009-10; M2010-11 a FY`201•iTotal 145~" I~ Faalities Facility Expenditure $1,774,486 $167,000 $5,110,000 $4,750,000 $14,500,000 $26,301,486 Resources 1,307,486 167,000 0 0 0 1,474,486 Grants 467,000 0 0 0 0 467,000 Difference $0 $0 ($5,110,000) ($4,750,000) ($14,500,000) ($24,360,000) Parks Parks Capital Expenditure $3,456,320 $2,105,400 $4,358,511 $933,000 $340,000 $11,193,231 Resources 3,356,300 2,030,400 2,106,511 933,000 340,000 8,766,211 Difference ($100,020) ($75,000) ($2,252,000) $0 $0 ($2,427,020) stm City Gas Tax Expenditure $500,000 $1,150,000 $975,000 $975,000 $1,000,000 $4,600,000 Resources $500,000 $1,150,000 $975,000 $975,000 $1,000,000 $4,600,000 Difference $0 $0 $0 $0 $0 $0 Gas Tax Expenditure $3,265,000 $8,005,000 $5,217,000 $3,425,000 $6,925,000 $26,837,000 Resources 2,656,065 501,016 650,000 735,000 728,000 5,270,081 Grants 0 2,090,000 0 292,000 1,825,000 4,207,000 Difference ($608,935) ($5,413,984) ($4,567,000) ($2,398,000) ($4,372,000) ($17,359,919) Street Maintenance Fee Expenditure $1,200,000 $1,220,000 $1,246,000 $1,263,000 $1,286,200 $6,215,200 Resources 800,000 750,000 700,000 690,000 690,000 3,630,000 Difference ($400,000) ($470,000) ($546,000) ($573,000) ($596,200) ($2,585,200) Traffic Impact Fee Expenditure $2,235,000 $1,600,000 $5,900,000 $6,450,000 $8,548,000 $24,733,000 Resources 3,962,826 575,000 585,000 575,000 620,000 6,317,826 Difference $1,727,826 ($1,025,000) ($5,315,000) ($5,875,000) ($7,928,000) ($18,415,174) TIF - Urban Services Expenditure $240,000 $0 $0 $0 $0 $240,000 Resources 240,000 0 0 0 0 240,000 Difference $0 $0 $0 $0 $0 $0 Underground Utility Expenditure $200,000 $150,000 $0 $500,000 $0 $850,000 Resources 200,000 0 300,000 0 100,000 600,000 Difference $0 ($150,000) $300,000 ($500,000) $100,000 ($250,000) Revised 3/20/2007 4:25 PM :System`; Fund f FY"2007-08 FY~,2008-09 °F.Y,'~2009-10- • F.Y,-2010=11 h; FY, 201`1 12 ~ Total : Sanitary Sereer Sanitary Sewer Expenditure $2,450,000 $1,600,000 $1,600,000 $1,100,000 $100,000 $6,850,000 Resources 2,290,000 1,850,000 1,600,000 1,100,000 100,000 6,940,000 Difference ($160,000) $250,000 $0 $0 $0 $90,000 StamDrainage Stormwater Expenditure $360,000 $485,000 $110,000 $110,000 $110,000 $1,175,000 Resources 360,000 0 0 0 0 360,000 Difference $0_ ($485,000) ($110,000) ($110,000) ($110,000) ($815,000) Water Quality/Quantity Expenditure $480,000 $535,000 $325,000 $325,000 $345,000 $2,010,000 Resources 480,000 535,000 325,000 325,000 275,000 1,940,000 Difference $0 $0 $0 $0 ($70,000) ($70,000) Water Water Expenditure $769,000 $714,400 $656,800 $758,400 $243,700 $3,142,300 Resources 594,000 689,400 656,800 758,400 243,700 2,942,300 Difference ($175,000) ($25,000) $0 $0 $0 ($200,000) Water CIP Expenditure $6,185,000 $10,078,000 $5,457,112 $6,986,112 $5,000,000 $33,706,224 Resources 6,235,000 10,078,000 5,457,112 6,986,112 5,000,000 33,756,224 Difference $50,000 $0 $0 $0 $0 $50,000 Water SDC Expenditure $247,000 $290,000 $75,000 $75,000 $75,000 $762,000 Resources 552,000 190,000 75,000 75,000 75,000 967,000 Difference $305,000 ($100,000) $0 $0 $0 $205,000 Urban Rarual Urban Renewal Expenditure $0 $0 $2,461,000 $782,000 $0 $3,243,000 Resources 57,398 0 0 0 0 57,398 Difference $57,398 $0 ($2,461,000) ($782,000) $0 ($3,185,602) Revised 3/20/2007 4:25 PM City. 'Gas Tax - - , Ranking : 'Projec . Account :-•Reyenue'Source, " Funding. FY-2007-08". . FY2008-09 FY 2009=10 FY 2010-11.-,,,. FY 2011-12. Total Status . = Greenburg Fund Balance : Funded $500,00 $1,150,000 '.$975,000 $975,00 $1,000,00 $4,600,00 Road/Highway $1,750,000 99W/Main Street Intersection . ` " Improvements Totals: $500,000 $1,150,000 $975,000 $975,000 $1,000,000 $4,600,000 Resources available: $900,000 $925,000 $950,000 $975,000 $1,000,000 Revised 3/20/2007 4:25 PM Facility Fund 'Ra ' g _Projec Account ` Revenue Source- Funding FY 2007-08- FY 2008-09 FY 2009-10 FY 2010-11 FY 2011-12 Total Status Commuter Rail Fund Balance : Funded $105,000 $ $ $ $ $105,00 Enhancements $105,000 Library Parking Lot Fund Balance : Funded $250,00 $ $ $ $ $250,00 Expansion $250,000 Library Projects - Fund Balance : Funded $417,48 $ $ $ $ $417,48 Houghton - Root $417,486 Donations Senior Center Remodel Fund Balance : Funded $757,00 $167,00 $ $ $ $924,00 and Seismic Upgrade $375,000 Community Development Block Grant (CDBG) : $307,000 Other Revenue : $75,000 Transit Center MTIP Grant : $160,000 Funded $200,00 $ $ $ $ $200,00 Redesign Fund Balance : $40,000 Water Building UST Transfer in from Funded $45,00 $ $ $ $ $45,00 Decommission General Fund : $45,000 New Police Unidentified Revenue Unfunded $ $ $ $1,000,00 $10,000,00 $11,000,00 Department Source : $1,000,000 New Public Works Unidentified Revenue Unfunded $ $ $5,110,00 $3,750,00 $3,750,00 $12,610,00 Facility Source : $5,110,000 RFID Technology Unidentified Revenue Unfunded $ $ $ $ $750,00 $750,00 Source : $750,000 Totals: $1,774,48 $167,00 $5,110,00 $4,750,00 $14,500,00 926,301,48 Resources available: $2,267,486 $570,000 $250,000 $250,000 $250,000 Revised 3/20/2007 4:25 PM Parks Capital Fund: Total Ranking.; ' Project/Account Revenue.Source Funding FY 2007-08 FY 2008-09 FY 2009-10:. FY 2010 11 FY 2011-12 - Status Brown Property Trail Park SDC : $5,750 Funded $0 $25,000 $225,000 $0 $ $250,00 Construction Metro Greenspace Revenues :$19,250 Cach Park Park SDC : $265,000 Funded $0 $ $0 $0 $265,000 $265,00 Development Canterbury Park Park SDC: $440,000 Funded $1,100,000 $ $0 $0 $0 $1,100,00 Development Transfer in GF: $660,000 CityEntryway Transfer in from Funded $35,000 $36,40 $38,000 $0 $0 $109,40 Monuments General Fund : $35,000 Cute Properly Park Park SDC : $36,000 Funded $0 $0 $0 $15,000 $75,000 $90,00 Development Transfer in GF: $54,000 Cook Park Bathroom Transfer in from Funded $0 $70,00 $0 $0 $0 $70,00 & Shelter Replacement General Fund : $70,000 Downtown Park Land Park SDC : $120,000 Funded $120,000 $0 $0 $0 $0 $120,00 Acquisition Downtown Urban Park SDC : $80,000 Funded $0 $80,00 $0 $0 $0 $80,00 Corridor-Master Plan Elizabeth Price Park Park SDC: $100,000 Funded $100,00 $0 $0 $0 $100,00 Development Fanno Creek Park Park SDC: $250,000 Funded $170,000 $1,000,00 $0 $0 $0 $1,170,00 Fanno Creek Park / Park SDC : $60,000 Funded $205,000 $ $0 $0 $0 $205,00 Plaza Master Plan Fanno Creek Park Park SDC : $30,000 Funded $0 $30,00 $225,000 $0 $0 $255,00 Gateway at Main St. Fanno Creek Trail Park SDC : $35,880 Funded $156,000 $ $0 $0 $0 $156,00 Boulevard to Fanno Transfer in from Creek) General Fund : $120,120 Revised 3/20/2007 4:28 PM Parks.Capital Fund =Ra`nking` ` Project Account Revenue Source Funding FY 2007-08 FY 2008-09 . FY 2009-10 FY 2010-11 FY 2011-12 Total Status Fanno Creek Trail Park SDC: $150,000 Funded $115,000 $0 $ $0 $ $115,00 (Main St. to Grant St) Jack Park Extension Park SDC : $275,700 Funded $600,000 $0 $0 $0 $ $600,00 Metro Greenspace: $207,000 Transfer in from GF: $117,300 Land Acquisition Metro Greenspace: Funded $329,000 $674,00 $781,511 $0 $ $1,784,51 $1,070,717 Park SDC $713,794 Skate Park Park SDC: $111,300 Funded $326,300 $ $0 $0 $0 $326,30 Development & Oregon Recreation Construction Parks Grant: $150,000 Donation: $65,000 Washington Square MTIP Grant : $179,349 Funded $300,020 $90,000 $ $0 $ $390,02 Regional Center Trail MSTIP 3 Bike/Ped Funds : $120,651 Fanno Creek Plaza Park SDC: $837,000 Funded $0 $ $837,00 $918,000 $0 $1,755,00 Urban Creek Corridor Park SDC : $2,052,000 Unfunded $0 $0 $2,252,000 $0 $0 $2,252,000 Urban Renewal: $1,748,000 Totals: $3,456,32 $2,105,40 $4,358,51 $933,00 $340,00 $11,193,23 Resources available: $3,273,570 $2,942,210 $106,511 $918,000 $1,600,000 Grants MTIP 179,349 179,349 MSTIP 120,651 120,651 Park SDC 1,637,165 2,412,155 1,516,050 918,000 465,000 6,948,370 General Fund 932,000 106,400 38,000 1,076,400 Metro Greenspace 404,405 423,655 577,655 1,405,715 Revised 3/20/2007 4:28 PM Gas:Tix Fund ;Rankings-.;Pmjcc Account. Revenue Sourre Funding FY 2007-08 FY2008-09 FY 2009-10 FY2010-11 FY 2011-12 Total Status 100th Ave Fund Balance : Funded $ $ $ $300,0 $300,00 $600,00 Improvement (Satder $300,000 to Murdock St) 121st Ave Crosswalk Fund Balance : Funded $200,00 $ $ $ $ $200,00 Improvements (at $200,000 Springwcod Dr & Katherine St) 72nd Ave / Dartmouth Fund Balance : Funded $250,000 $1,350,00 $ $ $ $1,600,000 St: Intersection $250,000 Signalization Ash Ave Extension Fund Balance : Funded $300,0 $400,00 $ $ $ $700,00 (Burnham St to $300,000 Railroad Tracks) Commercial St Fund Balance : Funded $700,000 $ $ $ $$700,000 Improvement (I-inco $608,700 Ave to Main St) Community Development Block Grant (CDBG) : $91,300 Hall Blvd & Tigard St Fund Balance : Funded $100,000 $ $ $ $0 $100,00 Crosswakks,(atFanno $100,000 Creek Pathwa} Hall Blvd and Highway Fund Balance : Funded $200,000 $ $ $ $ $200,00 99W Gateway $200,000 Treatment Hall Boulevard Fund Balance : $75,000 Funded $75,0 $ $ S $ $75,00 Sidewalk (Spruce St to 850'south) Main St. Green Street Funded $570,00 $2,470,000 $ $400,00 $2,500,00 $5,940,00 Retrofit-Phase 1 1 T= Grant: $450,000 Fund Balance $120,000 Main Street Safety Fund Balance : $25,000 Funded $25,00 $ $ $25,00 Improvement Upper Booties Ferry Fund Balance : $20,000 Funded $20,00 $ $ $ $ $20300 Rd. Traffic Signal Interconnection Upgrade (at Sequoia Parkwa} . Collector & Arterial Fund Balance : $35,000 Funded $35,0 $35,00 $35,00 $35,00 $35,00 $175,00 ROW Enhancement Main St Traffic Light Fund Balance : Funded $ $160, $ $ $ $160,00 (at Tigard St) $160,000 Revised 3/20/2007 4:25 PM Gas,Tax Fund -Revenue Sources 'Funding FY2007 08 t FY 2008 09 FY2009-10 FY 201011 FY 2011 12 _ Total.: Ranking : Project/Account. r " ..t .h _ - f a.., ~ iiyStahlS;jl ~ u: .N: 1 ~ 7 •,.`-a, ft~y. ~ y'~"~ir ..1 + ..."Ylt~ ,r~ .i ~4 Burnham St. Fund Balance : Partially - $500,000 11,425,000 $ $ $ $1,925,000 Improvements $1,010,000 Funded Pavement Major Fund Balance : Partially $150,00 :.$150,00 $150,00 $150,000 $150,00 $750,00 Maintenance Program $150,000 Funded. ' (Pom) Pedestriari/Bicyele: Fund Balance:- Partially' $140,OOC $140,009 $140,OOC $140,000 $140,00 $700,00 Paths $140,000 Funded 121st Ave Fund Balance : Unfunded $ $ $500,00 $1,000,0 1,000,OC)O $2,500,00 Improvements $500,000 ° (Whistler to Tippitt St) 121st St Improvements Fund Balance : Unfunded $ $300,00 $500,00 $300,00 $2,000,00 $3,100,00 (Walnut to North $300,000 Dakota St) 92nd Ave Sidewalk Fund Balance : Unfunded $ $450,00 $ $ $ $450,00 (Durham Rd to Cook $450,000 Park) Ash Ave Extension Fund Balance : Unfunded $ $300,000 $500,00 $500,00 $ $1,300,00 (Fanno Creek to $300,000 Scoffins St) Burnham St Fund Balance : Unfunded $ $ $3,092,00 $ $ $3,092,00 Improvements $3,092,000 Commercial St (Main Fund Balance : Unfunded $ $600,00 $ $ $ $600,00 to Hall) $600,000 Main St. South at Fund Balance : Unfunded $ $225,00 $ $ $ $225,00 I-Eghway99W $225,000 Intersection Gateway Treatment Murdock St Fund Balance : Unfunded $ $ $ $200,000 $400,OOC $600,OOC Improvements (103rd $200,000 to 97th Ave) North Dakota St Fund Balance : Unfunded $ $ $ $300,00 $400,00 $700,00 Improvements $300,000 (Greenburg to 95th Ave) INorth Dakota St Fund Balance : Unfunded $ $ $300,00 $100,00 $ $400,00 Pedestrian Bridge $300,000 Totals: $3,265,00 $8,005,00 $5,217,0 $3,425,00 $6,925,00 $26,837,00 Includes $450,000 Includes $2,090,00 Includes $292,000 Includes $1,825,000 grant for Main St gram for Main St grant for Main St grant for Main St Project and $91,300 Project Project Project grant for Commercial Revised 3/20/2007 4:25 PM Street Maintenance Fee (SMF). Ra ng Projec Account Revenue Funding -FY 2007-08 FY 2008-09 FY 20.09-10 FY 2010-11 FY2011-12 Total Source Status Pavement'Major. Fund Funded $800,000 $750,000- $700,00 $690,000 -$690,000 $3,630,00 Maintenance Program Balance..: (PUMP) $800,000 Totals: $800,000 $750,000 $700,000 $690,000 $690,000 $3,630,000 Pavement Major Fund Unfunded $400,000 $470,000 $546,000 $573,000 $596,200 $2,585,200 Maintenance Program Balance : (PMMP) $400,000 Totals: $400,000 $470,000 $546,000 $573,000 $596,200 $2,585,200 Overall Totals: $1,200,000 $1,220,000 $1,246,000 $1,263,000 $1,286,200 $6,215,200 Revised 3/20/2007 4:33 PM Traffic Impact Fee,Fund.. -Ranking. Projec "Account:`: Revenue Source Funding: FY 2007-08 FY 2008-09 FY 2009-10 FY-2010-11 FY 2011-12. Total- Status McDonald Street Fund Balance : Funded $40,00 $ $ $ $ $40,00 Traffic Median (at $40,000 Hwy 99Vi Durham Rd/ 108th Fund Balance : Funded $200,00 $ $ $ $ $200,00 Ave Signalization $200,000 Hall Blvd/Wall St Fund Balance : Funded $1,200,00 $ $ $ $ $1,200,00 Intersection - Phase 2 $1,200,000 Burnham St Fund Balance : Funded $510,0 $ $ $ $ $510,00 Improvements $510,000 Hall Blvd Half-street Fund Balance : Funded $275,00 $ $ $ $ $275,00 Improvements (Fanno $275,000 Creek to 450 feet north). Hall Boulevard (at Fund Balance : Funded $ $100,0 $300, $ $ $400,00 McDonald Street) $400,000 Right-turn Lane Widening Traffic Improvement Fund Balance : Funded $10, $ $ $ $ $10,00 Analysis Greenburg $10,000 Rd/Tiedeman Ave/North Dakota St/Tigard St Area 72nd Ave Fund Balance : Partially $ $ $1,000,00 $600,00 $600,00 $2,200,00 Improvements $1,000,000 Funded (Dartmouth St to Hwy 99V1) 72nd Ave Fund Balance : Unfunded $ $ $ $450,00 $1,000,00 $1,450,00 Improvements (Bonita $450,000 Rd to Hunziker St) 72nd Ave Fund Balance : Unfunded $ $ $ $ $448,00 $448,00 Improvements $448,000 (Dartmouth St to Hwy 99W) 72nd Ave Fund Balance : Unfunded $ $ $800,0 $400,00 $3,000,00 $4,200,00 Improvements $800,000 (Hunziker to Dartmouth St) Dartmouth St Fund Balance : Unfunded $ $ $300, $500,00 $2,000,00 $2,800,00 Improvements (72nd $300,000 to 68th Ave) Rfmsed 3/20/2007 4:25 PM Traffic Impact Fee Fund.' Rankutg .;Project/-Account Revenue Source Funduig ',FY 2007-08 FY2008-09 FAY 2009 j10 FY-2010-11 :FY-2011 12 s Tota " c* ' _ , s o 4 ~ ~ , 1 ~ ~ _ = rt• Tip 'c. n~3: S:L x di. <StatllS'"^,C'., n- .cr~•~: 'tfrt~. ''Y'GC . ;#L i>.. Greenburg/Tiedeman Fund Balance : Unfunded $ $200,00 $500,00 $1,500,00 $1,500,00 $3,700,00 IN. Dakota/Tigard St $200,000 Scoffins/Hall/Hunz Fund Balance : Unfunded $ $300,00 $1,500,00 $3,000,00 $ $4,800,00 r Re-alignment $300,000 Walnut St Fund Balance : Unfunded $ $1,000,00 $1,500,00 $ $ $2,500,00 Improvements (116th $1,000,000 to Tiedeman Avenue) Totals: $2,235,00 $1,600,00 $5,900,00 $6,450,00 $8,548,00 $24,733,00 Resources available: $1,990,000 $2,225,000 $575,000 $575,000 $575,000 Revised 3/20/2007 4:25 PM O Traffic Im act Fee Fund - Urban Services . Ranking Projec Account Revenue Funding . FY-200708 FY 2008_ -09 FY 2009-10 FY 2010-11 FY 20114Z 'Total Source -Status' : . Bull Mountain Rd Fund Balance Funded ` $240,00 $ $ $ $ $240,00 (at Hwy 99V Right :$240,000 Turn'Lane • . Widening Totals: $240,00 $ $ $ $ $240,00 Resources available: $240,000 Revised 3/20/2007 4:25 PM Underground Utility Fund = - - Ranking . Proiec Account , : Revenue Fun ng-: -FY-2007-08 ,FY2008=09. FY2009-10 FY. 2010,41 FY12011 12 Total . = Status Source ` Burnham St Fund Balance ; Partially $200,000 $ $ $ $ $200,00 Improvements.. ' . $200,000 Funded Walnut St Improvements Fund Balance : Unfunded $0 $150,00 $0 $0 $0 $150,00 (116th to Tiedeman $150,000 Avenue) 121st Ave Improvements Fund Balance : Unfunded $0 $0 $0 $150,000 $0 $150,00 (Whistler to Tippitt St) $150,000 Dartmouth St Fund Balance : Unfunded $0 $0 $0 $150,000 $0 $150,00 Improvements (72nd to $150,000 68th Ave) Scoffins/Hall/Hunziker Fund Balance : Unfunded $0 $0 $0 $200,000 $0 $200,00 Re-alignment $200,000 Totals: $200,00 $150,00 $ $500,00 $0 $850,00 Resources available: $200,000 $0 $300,000 $0 $100,000 Revised 3/20/2007 425 PM Sanitary Sewer Fund Projec . Account: Revenue Source, -Fun ing ,FY.2007-08-,- FY 2008-09 FY 2009-10: FY 2010-11 FY 2011-]2, Total 'Ranking' Status' Bonita Road at Fund Balance : Funded $20,00 $ $ $ $ $20,000 Fanno Creek Pipe $20,000 Removal Citywide Sanitary Fund Balance : Funded $2,000,00 $1,500,00 $1,000,00 $500,00 $ $5,000,00 Sewer Extension $2,000,000 Program Conunercial St Fund Balance : Funded $20,00 $ $ $ $0 $20,00 SanitarySewer $20,000 Upgrades. (Lincoln t Main St) Highway 217 Fund Balance : Funded $ $ $500,00 $ $0 $500,00 SanitarySewer $500,000 Upgrade Hunziker Sanitary Fund Balance : Funded $ $ $ $500,00 $0 $500,000 Sewer Upgrade $500,000 McDonald St (at Fund Balance : Funded $140,00 $ $ $ $0 $140,00 Hall Boulevard) $50,000 Sanitary Sewer Connection Red Rock Creek _ Fund Balance : Funded $100,00 $ $ $ $0 $100,00 Sanitary Sewer $100,000 Repair SanitarySewer Fund Balance : Funded $70,00 $ $ $ $0 $70,000 Master Plan $70,000 Sanitary Sewer Major Fund Balance : Funded $100,00 $100,00 $100,00 $100,00 $100,000 $500,000 Maintenance $100,000 Program Totals: $2,450,000 $1,600,000 $1,600,000 $1,100,000 $100,000 $6,850,000 Have plenty of resources to fund all these projects. Revised 3/20/2007 4:25 PM Storm Water Fund Ra ng, ; Projec Account Revenue Source Funding FY 2007-08 FY 2008-09 FY'2009=10: FY 2010-11 EY 201142; Total Status ; Durham Rd Stream Fund Balance : Funded $150,00 $ $ $ $ $150,00 Bank Stabilization (a $150,000 108th Ave) Derry Dell Creek Fund Balance : Partially $100,00 $100,00 $ $ $ $200,00 Slope Stabilization $200,000 Funded (at 118th Ave) Storm Drainage Fund Balance : Partially $50,00 $50,00 $50,00 $50,00 $50,00 $250,00 Major Maintenance $50,000' Funded Program Pedestrian/Bicycle Fund Balance : Partially $60,00 $60,00 $60,00 $60,00 $60,00 $300,00 Paths $60,000 Funded Cascade Ave Storm Fund Balance : Unfunded $ $100,00 $ $ $ $100,00 Drain Overflow $100,000 Greens Way& Fund Balance : Unfunded $ $125,00 $ $ $0 $125,00 Highland Drive $125,000 Storm Drainage Improvements Storm Drainage Fund Balance : Unfunded $ $50,00 $ $ It $50,00 Master Plan $50,000 Totals: $360,00 $485,00 $110,00 $110,00 $110,00 $1,175,00 Resources available: $360,000 $0 $0 $0 $0 Urrfi-axW Pngas Revised 3/20/2007 4:25 PM Water'Quali /Quanti Fund Ranking ..Project/Account Revenue . Funding FY 2007-08 FY 2008.09 ' FY 2009-10 FY 2010.11 FY 2011-12 Total Source Status 72nd Fund Funded $20,OOC $ $ $ $ $20,00 Ave/Dartmouth St Balance : Culvert Replacement $20,000 Commercial St Fund Funded $120,00 $ $ $C $C $120,00 Improvements Balance (Lincoln Ave to Nfain $120,000 St) CommunityTree Fund Funded $ $ $50,00 $50,OOC $50,00 $150,00 Plari ing Balance : $50,000 Culvert Replacement Fund Funded $ $ $15010 $150,00 $150,OOC $450,00 Balance : $150,000 Deny Dell Creek Fund Funded $50,OOC $350,00 $ $ $ $400,00 Culvert Balance : Improvements (at $50,000 Fanno Creek & Walnut St) - Derry DellCreek Fund Funded $25, $ $ $ $ $25,00 Tree Planting Balance : $25,000 F iteon Creek Fund Funded $80,00 $ $ $ $ $80,00 Riparian Balance: Enhancement - $80,000 Phase 2 Construction JRFund Funded $10,0 $10,00 $10,00 $10, $30,OOC $70,00 and Enhancement Balance : $10,000 `StortrtwaterOutfall Fund Funded $ $150,000 $90,0 $90,00 $90,OOC $420,00 Retrofits Balance : $150,000 Water Quality Fund Funded $25,000 $25,OOC $25, $25,000 $25,000 $125,00 Enhancement Balance : $25,000 Commercial Street Fund Funded $150,000 $ $ $ $ $150,00 Regional Detention Balance : Facility $150,000 Totals: $480,00 $535,00 $325,00 $325,00 $345,000 $2,010,00 Revised 3/20/2007 4:25 PM Water Fund Ranking Project/Account Revenue Funding ' FY 2007-08 FY 2008-09. FY 2009-10 FY 2010-11 FY 2011.12 ota Source Status ASR 1 Rehabilitation Fund Funded so S S S170, $ $170,OOC Balance : 5170,000 Burnham St Fund Funded $350,000 4175,00 S $ S $525,OOC Improvements Balance : 5425,000 Cathodic Protection Fund Funded S45,000 $ $$$$45, of Steel Reservoirs Balance 560,000 Defective Meter Fund Funded $50,000 $52,000 $54,000 $56,30 $58,500 $270,80 Replacements Balance $50,000 Meter.Installations Fund Funded . $60,000 $50,000 $45,000 $40,000 $35,00 $230,00 Balance $60,00( Reservoir Seismic Fund Funded $$300,00 $312,00 $325,000 S $937,00 Upgrades Balance $300,000 Walnut Street (116th Fund Funded S $ $127,000 $43, $$170,0 to Tiedeman): Balance Relocate•12-inch . $127,000 Waterline Water Main Fund Funded $50,000 $75,000 $54,OOC $56,300 $80,OOC $315,30 Replacements Balance $50,000 Water Reservoir Fund Funded $70, 000 s $ $ S $70,00 Seismic Upgrade Balance Evaluation $70,000 Water Service Fund Funded $10,00 $10,400 $10,80 $11,300 $11,700 $54,20 Installations Balance : $10,000 Water Site Security Fund' Funded $50,000 $52,000 $54,00 $56,5 $58,500 $2719 Upgrades Balance $50,000 Fund Unfunded $84,00 $ $ $ $ $84,0 550' Zone Beaverton Balance: Connection $84,000 Totals: $769,00 $714,40 $656,800 $758,40 $243,70,01 $3,142,3 Resources available: $594,000 $689,400 $656,800 $758,400 $243,700 *Can afford these project, but cannot maintain the $1 million desired fund balance in the Water Fund. FY 07-08 $901,689 FY 08-09 $667,622 FY 09-10 $514,388 FY 10.11 $33,688 FY 11-12 $393,215 Revised 3/20/2007 415 PM Water CIP Fund Ranking Projec Account `Revenue" Funding 'FY2007-08 FY 2008-09; % FYF200940-° FY2010.11 . FY 2011-12 Total Source Status 550' Zone Reservoir Fund Funded $4,400,000 $1,560,0$ $C $C $5,960,00 No. 2 and Supply Balance piping . $4,400,000 ASR3 Fund Funded $300,OOC $1,500,OOC $ $ $ $1,800,0 Balance : $300,000 ASR Expansion Fund Funded $810,OOC $C $ $ $ $810, Studies Balance : $650,000 Pipe Replacement- Fund Funded $135, $ $ $ $ $135, Commercial St. Balance $135,000 10 MG Transfer Fund Partially $50,OOC $2,860,OOC $ $ $ $2,910,050 Pump Station Balance : Funded Upgrade $50,000 550' Reservoir No. 1 Fund Unfunded $ $ $200,00 $2,000,00 $2,000,00 $4,200,00 Balance : $200,000 550' Zone 12" Fund Unfunded $ $789,OOC $41,0 $ $ $830,00 Canterbury Loop Balance : $789,000 550' Zone 18" Fund Unfunded $ $1,169,OOC $246,00 $ $ $1,415,070 Canterbury Supply Balance : Line $1,169,000 ASR4 Fund Unfunded $ $ $300,00 $1,000,00 $ $1,300,OOC Balance : $300,000 I-IighTor Pump Fund Unfunded $ $ $1,000,00 $ $ $1,000, Station Rebuild Balance : $1,000,000 JWCRawWater Fund Unfunded $90,00 $1,500,OOC $2,970,11 $2,970,11 $ $7,530,22 Pipeline Balance : $90000 Scoggins Fund Unfunded $400,00 $700,000 $700,00 $1,016,00 $3,000,00 $5,816,00 Dam/Tualatin Water Balance : Supply $400,000 Totals: $6,185,00 $10,078,00 $5,457,112 $6,986,1 $5,000,00 $33,706,22 Resources available: $6,235,000 $1,078,000 $5,457,112 $6,986,112 $5,000,000 Assumes a revenue bond sale of $16 million in FY08109 and a revenue bond sale of $15 million in FY10111 Note in CIP Plan for each project. Revised 3/20/2007 4:25 PM Water SDC_ Fund > . Ranking 'Project/Account Revenue- ' Fun ing- FY.2007-08 FY.'2008-09 FY-2-009- 10 FY 2010-11 FY 2011-12 Total Source Status' Water Main Fund Funded $125,00 $75,00 $75,00 $75,00 $75,00 $425,00 Oversizing Balance $75,000 V Ash Ave. Extension Fund Funded $6,00 $40,000 $ $ $ $46,00 Waterline Balance $6,000 Burnham St. Fund Partially $ $175,00 $ $ $ $175,00 Improvements Balance : Funded $175,000 Fund Funded $116,00 $ $ $ .$0 $116,00 550' Zone Beaverto Balance: Connection 116,000 Totals: $247,00 $290,00 $75,00 $75,00 $75,00 $762,00 Resources available: $552,000 $190,000 $75,000 $75,000 $75,000 Can afford these projects and maintain the desired $100,000 fund balance. Revised 3/20/2007 4:25 PM Urban Renewal Fund : . Ranking Project/Account. Revenue Tun ding., ;FY 2007-08 "FY 200&09 , FY--2009-.10. FY 2010-11- FY 2011=12 . ota Source Status - Fanno Creek Plaza Urban Funded" ' $ ; $713,00 $782,000 $ $1,495,000 Renewal Revenue $713,000 Urban Creek Corridor Urban Unfunded $ $ $1,748,00 $ $ $1,748,00 Renewal Revenue : $1,748,000 Totals: $ $ $2,461,00 $782,00 $ $3,243,00 Resources available: 57,398 Revenues acquired through property taxes in FY07-08. There is not enough revenue to support these projects. Bonds must be sold to pay for these projects and there won't be enough of a revenue stream to pay dept service on the bonds needed. Revised 3/20/2007 4:25 PM Agenda Item # Meeting Date 3/20/07 COUNCIL AGENDA ITEM SUMMARY City Of Tigard, Oregon Issue/Agenda Title Tigard Gang Graffiti Problem Prepared By: Sherll Huiras Dept Head Approval: 14u1D City Mgr Approval: ISSUE BEFORE THE COUNCIL Review and discuss the City's current gang and graffiti problem. STAFF RECOMMENDATION Staff is bringing information to the Council to update them on current gang activity in our city. No staff recommendation at this time, however, we feel the need to increase our community's awareness of the increasing gang activity and the police departments efforts to address the problem. KEY FACTS AND INFORMATION SUMMARY The City has experienced elevating levels of gang and gang related graffiti activity in the past 6 months. • In 2007, we have already seen a 26% increase in gang activity from 2006 levels. • In 2006 we had a 22% increase in gang activity. • Provide awareness and community involvement. OTHER ALTERNATIVES CONSIDERED CITY COUNCIL GOALS Council Goal: To improve council and citizen communication: Strategy: Work together with the school district and community to provide education and prevention of gang activity. ATTACHMENT LIST PowerPoint presentation. FISCAL. NOTES No cost involved \10g2UVnetpub10g201wwwrodlformsVortn docslcouncil agenda item summary sleet 07.doc Tigard Police Department Gang Definition Gang and Graffiti Presentation 0 A group of people who have a common name and identifying signs, colors or symbols and who participate in criminal activities as a group or individually. G The primary age group of gang members in Presented by: Officer Charlton our area range generally from 13 - 21 years GA School Resource Officer of age. °A°60 B They are not always the same race or gender. Gang Attire Why They Join Different colors/Different an s 0 Many kids join for a sense of power, excitement and recognition. They believe the gang allows them to achieve a level of status that was impossible to obtain outside the gang. WF "JI}' o A sense of family and acceptance, which they are not getting from their real family. _ Q To fill their basic needs which usually are not being met at home or in school. That could include food and shelter.: , 13 Peer pressure or a family member already in the gang. v Graffiti Gang Graffiti o Graffiti- Writing by individuals or groups that causes c Gang related graffiti increased from 14% destruction or harm to public or private property and g inconveniences the owner of that property. to 22% of al I graffiti-vandalism from 2005 -Used by gangs or groups to communicate with each other t0 2006. . in Tagging- The act of applying graffiti. • Crew Name- The name of the gang or group who the tagger affiliates with. m Moniker- The initials or nickname used by a tagger (usually ak p lied with the graffiti message to show claim to the wor. • Street Name- A nickname given to a gang member or assumed by one and used as a Moniker when gang graffiti is applied. 1 Grat00 by Month Septambar 2000 • February 2007 tm _ _ _ , Gang Graffiti 0 There are many different gangs in the Metro m - area, but most of the gang graffiti currently seen in Tigard is applied by two groups. There Crew ='m 57 names are DCK and BPS. m BPS- A gang that moved here with outside m support. (Brown Pride Sureno) F S7 m DCK- A gang that started as a Tagging Crew. 27 (Down Crazy Krew) ° v Turf Issue- One is now attempting to control or 0 take over the other. Sept Oct Nov Dec Jan Feb Month G.ffki by T.9 tie A gg • 81 1 ' ' ~ ~/ro'.u:+ Ptem0ar 2006 Feb 2007 '0 a I n..a e 21 Sept oa Nov 0. an Feb ,t' Month 'Inchdea only amd-ts when the Tap me BPS, DCK or GOAM Brown Pride Sureno (BPS) BPS is Came from outside Ages 15 to 19. area Many are documented gang members. m More in line with the idea of a traditional Already have extensive criminal history. gang Im Involved in felony level crimes. m Prolific tagging to mark territory - Openly challenging to Law Enforcement 7 10 * In conflict with DCK' and other authority figures. (hence the orange xx over the BPS) 2 Down Crazy Krew (DCK) DCK ID Seem to be reluctant to contact with BPS. 77-1 is Do not admit association to DCK. More numerous by unofficial count. 0 Recently are challenging to BPS through 13 "Home grown" members. tagging. a Started very young as taggers. -X-ing out BPS tags. c Currently ages 11 to 16. -Tagging offensive language directed at o Very Active on MySpace.com. BPS, Crew Name with Moniker Crew Name with Moniker .f;,. A- 7~ F I `)Y d4 Variations on Gang Name Other Examples 10 GOAM-Possible Crew name or Moniker 1626 • Brown Pride La Jolla Brown Pride Sureno ROTS-Crew name • Graffiti applied by BPS member who is showing either deference to an LA gang or a want to =r-r branch out. (TRISTE is the Moniker of a known gang member) 3 Recent Arrest Racist Graffiti t. r .:I tt~~ j ~E South Side Familia (Gang name) Looking for attention t THE END Y f. '.I 4 • 1 •:;c ~ e ~ e e ~ • ® e • • ~'y` '~~}~~~-f 1~Sao I, Oi,. ° er ° • • C)L,l CE C'f finl*tion Gang DeINA group of people who have a common identifying colors symbols .participate in criminal activities as .or individually. A The primary age group of gang members in our area range generally from 13 - 21 years of age. They I . always the same race or gender. Why They Join I kids join for I sense 1 power, excitement I recognition.. They believe the gang allows them to achieve I level ' status that was impossible to obtain outside the gang. A sense of family and acceptance, which they are not getting from their real family. A To fill their basic needs which usually are not being met at home or in school. That could *include food and shelter. pressure ' I family already gang. ire Gang Att /DifferElfnt gang rent colors (Diffe ,e.;,, .dyz,ow (t "WIL I Y' of, 193- t IVA MISTY. 13 13 13 Graffiti in Graffiti- Writing by individuals or groups that causes destruction or harm to public or private property and inconveniences the owner of that property. -Used by gangs or groups to communicate with each other. LM Tagging- The act of applying graffiti. LI Crew Name- The name of the gang or group who the .tagger affiliates with. Moniker- The initials or nickname use,d by a tagger (usually applied with the graffiti message to show claim to the work). in Street Name- A nickname given to a gang member or~ft4w,-u assumed by one and used as a Moniker when gang graffiti applied. 7 Gang Graffiti a Gang related graffiti increased from 14% to 22% • graffiti-vandalism from 2005 to 2006. 135 ' 102 87 59 57 27 Gang Graffiti A There are many different gangs in the Metro area but most of the gang graffiti currently seen Tigard applied by two groups. There Crew names • DCK and BPS. BPS- A gang that • • here with outside support. (Brown Pride Sureno) A DCK- A gang that started as a Tagging Crew. (Down Crazy Krew) S Turf Issue- One is • attempting to control • take over the other. Y l41~ ; lil f~ ,le, x p`r 'iiAN:y, kt bfr t'N.^NAk:..= Y' YroUSE 1kkA' ' - tn'MSroY.w 1' ~t asfi'K > ...a a 3'ddX' m w n .a M1vYm.. U"#HYitd9P 'iC r DCK -DCK ~ t 1 SCAM GOAMJ j DcK 1 GCK, s DCCK n, , rQA--~. r. > >f ~sf Cl) Cf) 1 • • • • • Cf) • • • E 4--j • • • • , • • • E BPS a Ages 15 to 19. Many are documented gang members. 1A Already have extensive criminal history. Involved in felony level crimes. Openly • • to Law Enforcement and other authority figures. Down .may '+g3 t~ "Homegrown members. a Started very young as taggers. Currently I • es 11 to 16. A Very Active on MySpace.com. !3 DCK Seem to be reluctant to contact with BPS. D• • admit association to DCK. More • by unofficial count. Recently are challenging to BPS through tagging. • ou BPS Jagging offensive language direc ed a BPS. iy • mom- arne Vv~th cve\,N f smogs Crew Name with Moniker x s. r r ~+L ~b tions on Gang Name v ariaa i WHO -11 10 i Brown Pride La Jolla Brown Pride Sureno Graffiti applied by BPS member who is showing either deference to an LA gang or a want to branch out. (TRISTE is the Moniker of a known gang member) Other Examples J in GOAM-Possible Crew name or Moniker !TG26 3. BOTS-Crew V~ Recent Arrest r a: 3, ri t r,: c. Y ~l .If 'jT ' t {A4~ ~ 1 ~r y T'~ ~ y,R,. +'t,Y jam' ~~'q.1 K r ~ t a ~ ~ 3 r ~ A I ~ ' ~ w '4'1p: ~ _ ~ . ~ of v ~~t ~ ~ ~ n Z t. - ~y14 1~ * r Y" R: G - y z ii ~ r t- ~P' ~ f' ti ~ k~ ~y • . w.. t ~,.x,.~° s~ n ,;fi? ~ j Y' 1~ti r~t• + ; "'~z.2 ~ ~ r `t a X' tea... 7 j;~` . ~ x i' ~at~ , ~ ~ 's. ~ / ~ ~ ~~y, yp~,~?. res , a n~, h l 1~1 f p. PA~ry'.. r=; ~ h i Loo~~Ing jof attention "Of :F . Y. 3 ~2 THE END ._sy rw. i k I a - 23 AGENDA ITEM # / FOR AGENDA OF March 20, 2007 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Study Session: Review of FY 2007-08 Community Event Funding Requests PREPARED BY: Robert Sesnon DEPT HEAD OK " CITY MGR OK 02 ISSUE BEFORE THE COUNCIL Review applications for Community Event Grants and give preliminary direction as to which grants should be included in the FY 2007-07 Proposed Budget. STAFF RECOMMENDATION Review grant requests and give preliminary direction on applications to be funded. INFORMATION SUMMARY Each year, the City solicits applications from community organizations for grants for the following fiscal year. The City received fifteen formal applications by the February 5, 2007 deadline. The total funding requested is $81,400 in direct contributions. An additional $67,101 is provided as in-kind support by the Public Works Department for the Balloon Festival and 4`h of July celebration, as well as support requested from Tigard/Tualatin School Foundation and Tualatin Riverkeepers. This does not include any in-kind support that might be provided by the Police Department. According to the funding policy of the Budget Committee set in prior years, $52,125 is available for these grants. On December 18, 2001, Council approved three resolutions guaranteeing base funding to three sponsored community events - Festival of Balloons - $10,000; Broadway Rose - $10,000; and Tigard e of July - $7,500. After removing the guaranteed funding requests, a total of $24,625 remains to be distributed amongst the twelve other applicants plus a request from the Tigard 4`h of July for additional $2,500 above their guaranteed amount. The total requested from these applicants, less the guaranteed amount, is $53,900. Any unallocated community event grants funds can either be reserved for the General Fund or could be used for additional Social Service Grant funding. Staff is requesting that the Mayor and Council review the event requests and give recommendations on which requests should receive full, partial or no funding. The final funding decision will be made at the Budget Committee meetings 111 May. OTHER ALTERNATIVES CONSIDERED This is a preliminary review only. Final funding decisions and exploration of alternatives will be made at the Budget Committee meetings in May. COUNCIL GOALS AND TIGARD BEYOND TOMORROW VISION STATEMENT N/A ATTACHMENT LIST Summary chart of Community Event Grant requests Community Event Grant Applications (15) FISCAL NOTES Requests for total direct contributions are $81,400. Requests will be funded from the FY 2007-08 General Fund budget. City of Tigard FY 2007-08 Community Event Grant Requests Target (based on proportional share of policy set-aside) = $52,125 FY 2003-04 FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08 lAgency Actual Actual Actual Budget Requested Recommended Afalati Recreation District/Tigard Recreation Assoc. Direct 5,000 5,000 5,000 5,000 5,000 In-Kind Broadway Rose* Direct 10,000 10,000 10,000 10,000 10,000 In-Kind City of Tigard Dog Park Direct 400 450 400 400 400 In-Kind Family Fest Direct 0 0 0 0 6,500 In-Kind Festival of the Balloons" Direct 10,000 10,000 10,000 10,000 10,000 In-Kind 65,000 Foundation for Tig/Tual. Seeding Our Future Direct 0 0 0 0 1,000 In-Kind 1 Friends of the Tualatin River Direct 0 0 1,500 0 0 In-Kind Tigard Blast Direct 5,000 5,000 0 0 0 In-Kind Tigard Chamber of Commerce Direct 0 0 0 5,000 10,000 In-Kind Tigard 4th of July*** Direct 7,500 7,500 7,500 10,000 10,000 In-Kind 1,600 Tigard High Graduation Party Direct 1,000 2,000 2,000 2,000 2,000 In-Kind Tualatin Riverkeepers Direct 2,000 2,500 6,275 4,000 4,500 In-Kind 500 Tualatin Valley Community Band Direct 1,850 2,000 2,000 2,000 2,000 In-Kind I:\FlMBudget 08\Social Services & Community Events\ Social Service - Community Event Summary 3/1/2007 10:19 AM Wash. Co. Historical Assoc. Direct 0 0 0 0 2,500 In-Kind Tigard Historical Assoc. Direct 0 0 0 0 5,000 In-Kind 0 Tigard Symphony Orchestra Direct 0 0 0 0 5,000 In-Kind Tigard Playschool Inc Direct 0 0 0 0 7,500 In-Kind Total Direct $42,750 $44,450 $44,675 $48,400 $81,400 $0 In-Kind $0 $0 $0 $0 $67,101 $0 "Per Resolution No. 00-22, guaranteed $10,000 each year "Per Resolution No. 00-20, guaranteed $10,000 each year """Per Resolution No. 00-21, guaranteed $7,500 each year I:\FIN\Budget 08\Social Services & Community Events\ Social Service - Community Event Summary 3/1/2007 10:19 AM QTY OF UGARD, OREGON 13125 SW HALL BLVD. UGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 0 Event Name: 1'I f I rk E! 1 rlr i + Address: City, State, Zip: a JAI 01z, C-0 LT Contact Name: Telephone Number: bia. O E-mail address: ®c sco 00 com 1. Request (express in whole dollar amounts only) Cash In-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 51 o0c6110 yr 2. Purpose of Funding Request: To 0 F1~- -~Ke an n a-(-U_-p mefW Mcdc Ccnd ~mer ldpie(l -b I eerneft -'Oe4 w ~+k' C.- G kXj off-T► OA-d o-r1~ A o-L " i1-e~Cr~a, E Cv~ 5e-C'F% 0n I . P tvo-Lo- -i-2,ec-rea--+--i on V i ,5 -HC+ h0,5 J t-he- 0+1~ off- Ticfa-f-d ComM -++e6 to me- o~ ` WIt'. 3. How will this event ben 6t the Tigard Community? 7 he CCu (C Vam Cor~ee~6ion ` and ad3otn inq ba5eba4Sncci 1 I els& eylKo nC:e- +he rec~reo oo op-po rl-un H e-5 For th e yo L,,-t-h o -fi j0-ra- The t1~~ TO-E.iLi+- ie5 -pro 0~C1e a 5aV'e, 0, 1 eCL4 ~e"5ut ate en v t s-o n me_il i for Ch t td-re cd 'f ei 4. How man Tigard residents do you anticipate Participating in this even%--fl< r these events)? 1? e ~n ~ a-fft°r1 =;?P ac - Cool, bc~ ~~l eifd 50co-er- =eyopr ro,2~H Ce5/ ~u-t-namef5 i-5 ebH (rl.aA-ecL +o be 301 exo-M jp a cc 5 i n ! e r ~j c-(VLe UDems" S6v ~CCer LtDict :brig ( J ®F t le 0450 Pl"eM Fem.'-(AS 500 -75-0 -Fa -e if 5(re 0-~,1E5 5. Please submit the following information with this request: a. Detailed budget, including FY 2005-06 actual expenditures, FY 2006- 07 Adopted Budget, and FY 2007-08 Proposed Budget The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.* C. Articles of Incorporation. d. 501(c)(3) status. e. Organization Bylaws Lack of adequate financial information could result in denial of request. An electronic version of this application is aii7ilable by contacting Liz Lutz at IizbethCa)tigard-or.govorit can be obtained from the City's Urbsite at werrwzv. tigard- o rg o v Tigard LL Income Statement 9/30106 2006 Bud et 2006 Actual Contributions " 2.02.01 Photo Rebate $1,800.00 $1596.00 2.02.02 S onsorshi s $35,000.00 $27,850.00 2.02.03 Scholarship Donation . _ I $0.00 $644.96 2.02.04 Volunteer Matching $0.00 $37.50 2.02.05 Misc. Contributions $500.00 2.02.08 Accident Insurance Credit $400.00 $953.20 2.02.09 Refund of Ove a ment Total Contributions $37,200.00 $31.581.66 2.04.00 Interest Income 2.04.01 Savings $100.00 2.04.02 Scholl arshi Funds $100.00 2.04.03 Tournament Fund 100.00 Total Interest Income $300.00 $0.00 2.os.oo_ Non- Registration Revenue 2.05.01 Softball Pitching Clinics $0.00 $2132.50 2.05.02 PCA $460.00 2.05.03 Concessions Cook Park $1,000.00 $733.15 2.05.04 Tigard Home Plate $10,000.00 $12,418.18 2.0545 TLL Apparel Sales $500.00 $679.00 Total Non- Registration Revenue $11,500.00 $16,422.83 2.06.00 Uniform Sales 2.06.01 Baseball $23,300 $22,250 2406.o11 - A 2.06.012 AA 2.06.013 AAA - 2.06.014 Ma ors 2.06.02 Peewee $9,360 $5,880 2.06.03 Softball $15,000 $7,5501 2.06.031 Z IA 2.06.032 AAA & AA 2.06.033 Ma'ors/JV Post Season 2.06.04 Baseball $2,880 $3,120 2.06.05 Softball 720 780 Total Uniform Sales $51,260 $41,170 Post Season Uniform Re lacement Fund 2.06.06 _ Uniform Replacement BB $1,680 $1,280 2.os.07 Uniform Re lacement SB 720 320 Total Uniform Replacement Fund $2,400 $1,600 2.06.00 Total Cook Park Fund $20 Per Player) $11,430 $9,360 2.08.50 Capital Improvement Fund $25 Per Player) 2.09.0o Registration 2.09.01 Baseball $18,640 $17,800 2.09.011 A z.o9.012 AA 2.09.013 AAA 2.09.014 Majors 2.09.02 Peewee $9,360 $5,910 2.09403 Softball $12,000 $7630 2.09.031 A 2.09.032 AAA & AA 2.09.033 Maors/JV 2.09.04 Fall Ball $2,600 2.09.05 Late Fees 0 2.09.06 Post Season Baseball Softball Total Registration $42,600W$38 Total Income MMAWARI 1n912007 2006 Year End Statemenlexle 12:55 PM Southside Soccer Club 01/26/07 Accrual Basis Profit & Loss by Class December 2005 through November 2006 Club Total Income Apparel $1,781 Chinook Revenue $15,347 Concessions $1,691 Donations/Sponsorships $8,132 Fundraising $88,308 Interest Income $2,163 Miscellaneous $1,227 OYSA Refunds $2,320 Registrations $736,960 Torneo Revenue $15,000 Uniforms Sold $81,832 Total Income $954,761 Cost of Goods Sold Apparel Expense $3,243 Coaches Pay $145,300 Director Fees & Expense $46,310 Equipment $8,608 Fields $115,052 Fundraising Supplies $44,418 Goods incl in Registration $27,868 OYSA Fees $84,210 Referees $71,594 Sanitary Services $8,814 Scholarship Expenses $1,736 Uniforms Purchased $67,328 Total COGS $624,481 Gross Profit $330,280 Expense Advertising $7,720 Automobile Reimbursements $4,229 Bank & Credit Card Fees $11,193 Committee Expenses $8,698 Depreciation $100 Health Insurance Reimbursement $800 Help w/ Club Tasks $25,647 Insurances $4,976 Legal and Accounting $1,824 Page 1 of 2 12:55 PM Southside Soccer Club 01/26/07 Accrual Basis Profit & Loss by Class December 2005 through November 2006 Maintenance & Repair $758 Meals & Entertainment $4,022 Office Expenses $13,520 Office Supplies $7,017 Payroll Taxes $13,867 Postage & Shipping $3,346 Printing $3,823 Rent & Utilities $22,158 Salaries & Wages $111,568 Torneo Expense $10,575 Travel & Conventions $1,909 US Club Soccer Fees $1,000 Web Site Provisioning $19,500 Total Expense $278,250 Net Income $52,030 Page 2 of 2 THEATRE COMPANY Board of Directors January 31, 2007 Diana Burke Bank of the West Robert H. Sesnon Larry Cartier Financial and Information Services Director Wellpartner City of Tigard 13125 SW Hall Boulevard David Cutz Paragon 7-11e & Tigard, OR 97223 Stone Lisa Francolini, L.Ac. Dear Robert, RiverWest Acupuncture Clinic I'd like to thank the City of Tigard again for its generous support of The Broadway Rose. Our 2006 Summer Season was our most successful yet! We Rorie Leone Washington Trust received excellent reviews and attendance was at an all-time high. Preparations Bank for our 2007 Summer Season are already underway, and we hope to reach even greater heights this year. We are grateful for the City of Tigard's support, and we To nkon Jackson Torp, Lewis LLP know that The Broadway Rose could not succeed without it. Bill Monahan Enclosed is a 2007 Community Events Funding Request. If you have any ng,n, LLP Crew q CRaorriga uestions regarding the application or accompanying materials, please don't hesitate to call me at 503-906-2390. William L. Nothstine Professional writer Thank you for your consideration. Harvey Platt Platt 9ectric Supply Best Re ards, Nicole Smith Union Bank of California Dan Yates Sharon Maroney Portland Spirit Artistic Director P.O. Box 231004 • Tigard, OR 97281 •503-620-5262.• Fax 503-670-8512 • www.broadwayrose.com CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 Event Name: The Broadway Rose Theatre Company Address: PO Box 231004 City, State, Zip: Tigard, OR 97281 Contact Name: Sharon Marone Telephone Number: 503-906-2390 E-mail address: brtcsm@aol.com 1. Request (express in whole dollar amounts only) Cash $10,000 In-Kind Services (use of City property, city staff support, $0.00 etc. Please explain the services requested on a separate sheet) Total Request $10,000 2. Purpose of Funding Request: The Broadway Rose Theatre Company requests funding from the City of Tigard in order to continue to provide Tigard residents with exceptional, professional theatre at an affordable price. This summer The Broadway Rose will present its 16`h season at the Deb Fennell Auditorium at Tigard High School. We will produce five shows in eight performing weeks, June 29 - August 19, 2007. Our season opens with the romantic musical comedy, Singin' in the Rain, followed by Cole, A Musical Celebration of Cole Porter and His Music, and concludes with the musical comedy thriller, No Way to Treat a Lady. Our summer schedule also includes two children's shows, Snow White and Jungle Book, and three youth drama camps. In addition to our summer season, the company produces a holiday show, cabaret series and a play reading series. Entering its 16`' year of producing theater in the same location, the company has developed strong relationships with audience members, vendors and corporate sponsors. Individual donations for 2006 increased 21 % over that of the previous year, and the past two years have seen a 16% increase in season ticket sales each year. In fact, our 2007 season ticket sales are currently 36% ahead of last year's at this time. The City of Tigard's support each year is essential to our continued success. When we approach new foundations and are able to note that The Broadway Rose is a City of Tigard sponsored event, it sends a strong message about community support. The Broadway Rose was fortunate to have garnered excellent reviews for its 2006 Summer Season, repeatedly selling out performances in the 600-seat Deb Fennell auditorium. Bob Hicks of The Oregonian wrote, "Broadway Rose's `42nd Street' brings home something that a lot of Portlanders don't realize, although it's an open secret in the city's theatrical circles: Some fascinating stuffs happening in the suburbs. Broadway Rose is producing some of the best and most polished theater in the Portland area. " Reviewing the last show of our 2006 Summer Season, Grant Butler of The Oregonian offered his praise writing, " This caps what has to be Broadway Rose's most successful artistic season yet. Here's looking to 2007. " The Broadway Rose is gaining a national reputation for excellence, helping us attract ever-stronger performers to the area. 3. How will this event benefit the Tigard Community? As the only professional musical theater company in Washington County, we bring to the community what no other theater can - extraordinary musicals, the breadth and talent of which rival national Broadway tours. We also have a long-term relationship with the Tigard/Tualatin School District who has rented their facilities to us for the last 15 years at a greatly reduced rate, and each year they partner with The Broadway Rose to present an original children's musical, free of charge, to over 3,000 students in the local elementary schools. Additionally, our youth outreach programming includes extensive paid internships to local high school students as well as significantly discounted tickets to participating YMCA chapters. We hold three youth drama camps in the summer, and several students attend free of charge because of scholarships provided by The Broadway Rose, in partnership with Community Partners for Affordable Housing. Each summer The Broadway Rose also sponsors a cover design contest for our children's productions at a local elementary school through the Arts & Literacy Program. The Broadway Rose has also developed relationships with Woodland Heights (an assisted living residence) and Our House, where residents of these programs are invited to attend the final dress of each of our Mainstage productions, free of charge. The Broadway Rose also has important relationships with over 20 local corporate sponsors (ranging from $500 - $2,500), many of whom are secured once again for our 2007 Summer Season and several of whom increased their support for 2007. The Broadway Rose Theatre Company is committed to increasing opportunities for Oregonians to participate in the arts. Approximately 100 local professionals and students will be hired as paid cast members, technicians, musicians, designers and interns throughout the summer season. We believe these partnerships and efforts help build future audiences and give back to the community. .4. How many Tigard residents do you anticipate participating in this event (or these events)? The Broadway Rose Theatre is one of the largest arts organizations in Washington County. In 2006 we served over 24,000 people and expect that number to increase in 2007. Through our surveys and databases we have determined that Tigard residents make up our largest audience base (25%). We enjoy offering live entertainment to Tigard residents and providing an opportunity for people from the greater Portland area to come out to Tigard to enjoy cultural events. We also have season ticket holders from as far away as Longview, Washington, Salem and Boring, Oregon. The Broadway Rose Theatre - Projected 2007 Budget Ordinary Income/Expense Income Total Annual Boat Event Income $ 40,480.00 Camp Income $ 10,350.00 Concession Income $ 4,000.00 Total Corporate Income $ 60,000.00 EntertainmentfRoyalty Income $ 559.00 Total Grants $ 135,800.00 Guild $ 6,000.00 Total Individual Donations $ 70,700.00 New York Trip $ 105,000.00 Total Program Advertising Income $ 3,377.00 Raffle Income $ 615.00 Total Rental Income $ 100.00 Shipping & Handling Income $ 730.00 Total Souvenir Sales $ 910.45 Ticket sales $ 465,000.00 Total Income $ 903,621.45 Expense Total Administrative Expense $ 123,415.73 Total Artistic Programming $ 314,719.71 Bank Service Charges $ 16,500.00 Boat Expenses $ 10,000.00 Camp Counselors $ 2,300.00 Class Expense $ 1,210.00 Company Amenities $ 2,797.77 Concession Expense $ 2,432.86 Total Development $ 48,928.00 Guild Expense $ 1,500.00 Total Insurance $ 24,237.75 Internet Expense $ 2,200.00 Janitorial $ 500.00 Total Marketing Expense $ 88,150.55 New York City Trip $ 96,000.00 Office Supplies $ 8,104.29 Organizational Dues & Expenses $ 4,187.81 Payroll Taxes $ 80,156.14 Postage and Delivery $ 3,000.00 Total Professional Fees $ 11,642.50 Product Development $ 56,872.56 Publication Subscriptions $ 177.00 Total Rental Expense $ 2,400.00 Total Repairs & Maintenance $ 300.00 Souvenir Expense $ 746.58 Staff Education $ 420.00 Total Telephone $ 9,160.19 Total Travel & Ent $ 856.19 utilities $ 705.82 Total Expense $ 913,621.45 Amount requested the City of Tigard $10,000 11:59 AM Broadway Rose Theatre Company 01/10/07 Cash Basis Profit & Loss 2006 Jan - Dec 06 Ordinary Income/Expense Income Annual Boat Event Income 32,634.00 Camp Income 10,350.00 Concession Income 3,906.40 Corporate income 45,530.00 Entertainment/Royalty Income 822.00 Grants 163,700.00 Guild 5,809.00 Individual Donations 67,801.00 New York Trip 23,200.00 Program Advertising Income 3,264.60 Raffle Income 254.00 Rental Income 206.00 Shipping & Handling Income 810.40 Souvenir Sales 375.00 Ticket Sales 472,159.25 Total Income 830,821.65 Expense Administrative Expense 95,811.01 Artistic Programing 305,800.11 Automobile Expense 1,166.00 Bank Service Charges 15,985.45 Boat Expenses 8,435.31 Camp Counselors 1,970.00 Class Expense 1,289.30 Company Amenities 2,681.92 Concession Expense 2,516.24 Development 48,602.58 Facilllty Development 381.23 Guild Expense 1,297.17 Insurance 71,144.19 Internet Expense 2,226.50 Janitorial 420.00 Marketing Expense 65,076.84 Miscellaneous 10.99 New York City Trip 15,108.83 Office Supplies 11,464.42 Organizational Dues & Expenses 4,299.39 Payroll Taxes 77,552.80 Postage and Delivery 2,942.43 Product Development Fund 100.00 Professional Fees 9,031.25 Prudent Reserve 100,000.00 Publication Subscriptions 158.01 Rental Expense 2,400.00 Repairs & Maintenance 75.00 Souvenir Expense 11.98 Staff Education 220.00 Telephone 11,729.45 Travel & Ent 304.09 Utilities 212.32 Total Expense 811,424.81 Net Ordinary Income 19,396.84 Broadway Rose Theatre Company - Major Contributors 2006 Actual Government Grants City of Tigard $10,000.00 City of Tualatin $500.00 Washington County Commissioners $3,000.00 $13,500.00 Foundation Grants M.J. Murdock Foundation 64,900.00 Poznanski Foundation 30,000.00 Regional Arts & Culture Council 15,800.00 Collins Foundation 8,000.00 Kinsman Foundation 15,000.00 US Bancorp Foundation 3,000.00 Oregon Arts Commission 2,000.00 Portland General Electric 2,500.00 Oregon Cultural Trust (WCAHHC) 2;000.00 Templeton Foundation 4,000.00 Tucker Foundation 1,500.00 Jackson Foundation 1,000.00 Tigard Rotay 500.00 150,200.00 Corporate Sponsorships Platt Electric Supply $20,000.00 Pearson Financial Group $9,000.00 Stash Tea $2,500.00 Union Bank of California $2,500.00 Community Newspapers $2,000.00 Riverwest Acupuncture $1,000.00 West Coast Bank $1,000.00 Bank of The West $1,000.00 Washington Trust Bank $1,000.00 Tonkon Torp, LLP $1,000.00 Ramis Crew & Corrigan $1,000.00 RAS Group $500.00 Minuteman Press $500.00 Paragon Tile $400.00 Umpqua $400.00 Landmark Ford $400.00 WeBpartner $400.00 Hillsboro Orthopedic $500.00 Fullhart Insurance $430.00 $45,530.00 Personnel/Management of Broadway Rose Theatre Company 2007 Sharon Maroney (Full-Time) - Founding Producing Artistic Director Projects annual budgets; works with board and interviews potential board members; serves on committees; maintains corporate books; creates annual development plan; spearheads grants; solicits corporate sponsors; works on bi-annual fundraising ask letter and annual fundraising committee; cultivates donors and coordinates major asks; selects shows and projects budgets; hires directors, set designers, musical directors, stage managers, lighting and sound personnel, costumers, prop designers and technical staff; interviews high school students for intern positions; attends local and New York auditions; hires talent; attends annual National Alliance for Musical Theater convention; facilitates production meetings; arranges for transportation and rental of sets and costumes; produces children's show for school district during school year; directs shows and performs. Dan Murphy (Full-Time) - Founding General Manager Creates annual budget; handles all corporate paperwork; attends weekly meetings for Tigard Rotary and Tigard and Tualatin Chambers; maintains relationship with the Tigard/Tualatin school district; prepares financials for board meetings; maintains check book, writes payroll, pays bills and pays the company's taxes; negotiates union contracts with Actors Equity Association; sends contracts and scripts; managers the Box Office and processes phone and internet ticket orders; thanks all donors with a hand written note; works the lobby for all performances selling tickets and visiting with patrons; cleans lobby during production weeks; maintains and cleans mailing list; tracks ticket sales data; directs shows, choreographs and performs. Alan Anderson (Full-Time) - Marketing Director Creates marketing plan, season brochure, newsletters, advertisements, press releases; designs show programs, and Portland Spirit fundraiser theme and invitations; coordinates the lobby design for all shows; facilitates the opening night party; designs corporate packet materials; facilitates the Cabaret Series, including contract maintenance, stage design and room presentation. Mr. Anderson is also a performer, stage manager and production manager for children's shows. Quimby Lombardozzi - (Full Time) Development Manager Writes grants and bi-annual ask letters; tracks donors and maintains fundraising database; organizes and solicits auction items for annual fundraiser; sells ads for programs; coordinates communication with solidified corporate sponsors. Brisa Trinchero - (Full Time) Director of Development This is a brand new position funded by a three-year grant from the MJ Murdock Charitable Trust. Brisa was hired in spring of 2006 and is presently creating and implementing a new three- year fundraising strategy. Vera Rojas - (16 hours a week) Box Office Staff Processes phone and internet ticket orders. CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-691-4141 FY 2007- 08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 Event Name: City of Tigard Dog Park Community Events Address: 12605 SW 121St. Ave. City, State, Zip: Tigard, OR 97223 Contact Name: Jim Stevens Y~ Telephone Number: 503-590-2896 Request (expenses in whole dollar amounts only) Cash $ 400 In-kind services $ 0 Total Request $ 400 Purpose of Funding Request The Tigard Dog Park Committee is a citizens group that works with the Tigard Parks Department to manage the 3 off-leash dog parks in the City of Tigard. This request is for funds to support the community events organized by the Committee at these off-leash dog parks. The community attendance at most of these events in the 2006-2007 fiscal year, increased over the previous year. The funding we are requesting will give the Committee the necessary resources to continue these events. In addition to the events, the grant funds will also be used to provide educational information to dog park users. These flyers include information on canine behavior, children in the dog parks, owner responsibilities at the dog parks, and other relevant topics. The educational material has been well received by park users and shared with other dog parks in the greater Portland area. We continue to serve as a model for other cities who are considering establishing dog parks into their communities. Two recent examples of this are the City of Hillsboro and the City of Tualatin. Both cities have used our canine educational flyers in their planning of dog parks within their city limits. Committee members have attended planning meetings in both cities and serve as ambassadors for off-leash dog parks. Pet Photo Day: This is being planned as a new event to be held in June 2007. It will replace the Summerlake Birthday Party. The committee members will set up backdrops for dog photos (or use the natural setting of the garden area) and recruit other dog park supporters (and ourselves) to take portrait and candid pictures of owners with their dogs or just photos of the dogs. This will be free to the dog owners. Attendees will receive the photo on a CD. Grant funds will be used to purchase blank CD's, batteries for the digital cameras, and advertising flyers. $50 Dog Days of Tigard: This is a celebration of Tigard's off-leash dog parks held at Potso Dog Park in July. It is a way of letting dog park users know of the partnership of Coe Manufacturing and the City of Tigard in providing the land for the off-leash dog park. Last year's events included a demonstration by the Washington County Sheriffs K-9 Unit and Lure racing. Informational booths provided literature on animal health, dog behavior and dog obedience training. The event also featured games such as 'musical hula hoops' as well as raffle drawings. Over 100 people attended the event last year. Similar activities are planned for this year's event. Grant funds will be used for refreshments, advertising flyers, cost of luring demo and raffle/game prizes. $175 Halloween Dog and Owner Costume Contest: This annual Halloween costume contest has consistently been the most popular event with dog park users and has become a tradition at Potso Dog Park. The distinguished panel of judges, which has included Mayor Craig Dirksen, has a tough job picking the 5 top costumes from all of the entries. Rain or shine, dog owners and their canine companions dress up for all to see. This year's event will be no exception. Grant funds will be used for refreshments, advertising flyers, and contest prizes. $125 Office Supplies: There are currently 6 canine educational flyers that are available at the dog parks throughout the summer. They are printed on colored paper to draw user's attention to them. Approximately 50 -75 copies of each are needed each year. Dog park updates are also posted at each dog park as needed. Grant funds will be used for laminating sheets, paper and printing costs. $50 How will this event benefit the Tigard Community? : Off-leash dog parks are an important aspect in the scope of what the City of Tigard offers its residents. They provide dogs and their owners with designated space for exercise and socializing. This creates 'safe' areas for dogs and their owners as well as the community at-large. They also promote responsible pet ownership. The parks allow dogs adequate space to run, jump, fetch, and play without creating conflicts with other park users. The events at the off-leash parks provide users the chance to participate in fun activities with their canine companion and promote a sense of community between dog owners. In addition, non-dog owners have also attended the events since they are usually quite entertaining to watch. Donations received at the events go towards improving and promoting the use of the off-leash dog parks and canine education. They have also been used for other community projects such as purchasing a Library Brick in 2004 and installing a memorial park bench at Summerlake Park in 2005. How many residents do you anticipate participating in this event (or these events)? Participation at actual events runs between 30-75 residents per event. Actual attendance is higher if non-residents are included. Educational materials have reached over 150 users in distributed fliers alone. The materials are also posted throughout the dog parks so the total number of residents who additionally read the fliers without taking a copy is significantly higher but difficult to measure. Also, the City of Tigard's web site has links to the dog parks for people to give the committee feedback on events, register concerns and make suggestions. We don't have figures on how many contacts are made at the site, but the Committee does respond to all emails as needed. If the Committee does not have the information to respond to the email, then it is forwarded to the Parks Department Supervisor for a response. Requested additional information: a. Fiscal Year 03-04 (as of January 25, 2004) Revenues (Contributions to the Dog Park Trust Account) $1079.43 Expenditures by Parks Department from Trust $ (99.99) Expenditures by Tigard Dog Park Committee from Trust $ (1233.53) Revenues (City Grant Funds) $400.00 Expenditures by Tigard Dog Park Committee from Grant $(399.78) Expenditures by in-kind donations from committee $(251.00) Fiscal Year 04-05 (as of January 25, 2005) Revenues (Contributions to the Dog Park Trust Account) $1139.37 Expenditures by Parks Department from Trust $ ( 0 ) Expenditures by Tigard Dog Park Committee from Trust $ (186.04) Expected Expenditures by Committee for balance of fiscal 2005 $ (840) I'. Revenues (City Grant Funds) $450.00 Expenditures by Tigard Dog Park Committee from Grant $(342.71) Expected Expenditures by Committee for balance of fiscal 2005 $ (118) Expenditures by in-kind donations from committee $(287.00) Fiscal Year 06-07 (as of January 25, 2007) Revenues (Contributions to the Dog Park Trust Account) $716.53 Expenditures by Parks Department from Trust $(0) Expenditures by Dog Park Committee from Trust $(125.34) Expected expenditures by Committee for balance of fiscal 2006 $(10.64) Revenues (City Grant Funds) $400.00 Expenditures by Dog Park Committee from Grant $(396.33) Expenditures by in-kind donations from Committee $(100) Fiscal Year 07-08 Proposed Budget Revenues (Contributions to the Dog Park Trust Account) -$500 Expenditures (kiosk at Ash St., upgrades & repairs at all parks) $1500 a. Audit report or financial statement for last fiscal year: see attached from Roger Dawes, Senior Accountant, City of Tigard Finance Department b. Articles of Incorporation: None c. 501 (C) (3) status: None I General Ledger Detailed Trial Balance 41 User: roger Printed: 01/16/2007 - 10:14 Period I to 7, 2007 Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 100 GENERAL FUND LIABILITIES 100-0000-229081 Dog Parks Trust Account 07/10/2006 CR 01 000099 Dog Parks Trust Account SHIRLEY & PAUL BROWN # 28338 0.00 20.00 Cash Receipts Batch 310-7-2006 07/13/2006 CR 01 000195 Ash Street Tigard Dog parks # 28391 0.00 12.29 Cash Receipts Batch 414-7-2006 07/13/2006 CR 01 000195 Summerlake Tigard Dog parks # 28391 0.00 53.40 Cash Receipts Batch 414-7-2006 07/13/2006 CR 01 000195 Potso Tigard Dog parks # 28391 0.00 49.15 Cash Receipts Batch 414-7-2006 07/27/2006 AP 01 000359 GAR 11774 - Chris Garsteck Ck# 46461 104.35 0.00 08/04/2006 AP 02 000062 STE12605 - James Stevens Ck# 46681 20.99 0.00 08/04/2006 CR 02 000090 Cash Receipts Batch 404.08.2006 0.00 95.00 08/22/2006 CR 02 000403 Cash Receipts Batch 322.08.2006 0.00 25.00 09/12/2006 CR 03 000166 Cash Receipts Batch 412.09.2006 0.00 158.68 09/19/2006 CR 03 000293 Cash Receipts Batch 319.09.2006 0.00 10.00 10/18/2006CR 04 000306 Cash Receipts Batch 318.10.2006 0.00 20.00 11/09/2006 CR 05 000194 Cash Receipts Batch 004.11.2006 0.00 85.00 11/09/2006 CR 05 000195 Cash Receipts Batch 409.11.2006 0.00 168.01 12/18/2006 CR 06 000243 Cash Receipts Batch 316.12.2006 0.00 15.00 12/29/2006 CR 06 000457 Cash Receipts Batch 329.12.2006 0.00 5.00 100-0000-229081 Totals: (1,403.67) 125.34 716.53 (1,994.86) 100-0000 LIABILITIES Totals: (1,403.67) 125.34 716.53 (1,994.86) LIABILITIES Totals: (1,403.67) 125.34 716.53 (1,994.86) GL -Detailed Trial Balance (01/16/2007 - 10:14) Page 1 General Ledger Detailed Trial Balance User: roger Printed: 01/16/2007 - 10:13 Period 1 to 7, 2007 Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 100 GENERAL FUND LIABILITIES 100-0000-229079 Dog Park Social Service Grant 07/03/2006 GL 01 000003 Grant funds for FY 06-07 0.00 400.00 08/16/2006 AP 02 000279 Padbury - Julie Padbury Ck# 46947 109.96 0.00 08/16/2006 AP 02 000279 Smi 13750 - Nicole Smith Ck# 46959 4.65 0.00 10/03/2006 AP 04 000040 Padbury - Julie Padbury Ck# 47827 164.95 0.00 10/31/2006 AP 04 000474 GAR 11774 - Chris Garsteck Ck# 48224 86.77 0.00 11/03/2006 AP 05 000052 Smi 13750 - Nicole Smith Ck# 48346 30.00 0.00 100-0000-229079 Totals: (6.97) 396.33 400.00 (10.64) 100-0000 LIABILITIES Totals: (6.97) 396.33 400.00 (10.64) LIABILITIES Totals: (6.97) 396.33 400.00 (10.64) 100 Totals: 0.00 (6.97) 396.33 400.00 (10.64) Report Totals: 0.00 (6.97) 396.33 400.00 (10.64) GL -Detailed Trial Balance ( 01/16/2007 - 10:13) Page 1 Account Number Description Budget Beginning Balance Debit This Period Credit This Period Ending Balance 100 Totals: 0.00 (1,403.67) 125.34 716.53 (1,994.86) Report Totals: 0.00 (1,403.67) 125.34 716.53 (1,994.86) GL -Detailed Trial Balance (01/16/2007 - 10:14) Page 2 Page 1 of 1 Michelle Wareing - Family Fest Budget From: Joanne Bengtson To: Michelle Wareing Date: 2/6/2007 1:53 PM Subject: Family Fest Budget Roger told me to e-mail you the numbers for Family Fest to be held on Sept 6-8, 2007. 5000-fireworks 200- Event promo 500- library activities 200- ice cream 500 - fun run 100 - event to be named (either scavenger hunt or showcase/magic show) Joanne Bengtson Executive Assistant to the City Manager 13125 SW Hall Blvd Tigard, OR 97223 Ph:503-718-2476 Fax: 503-684-7297 joanne@ti arg d_or.gov "Whatever you are, be a good one." -A. Lincoln file://C:\Documents and Settings\michelle\Local Settings\Temp\GW}0000I.HTM 2/6/2007 QTY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5. 2007 w ~ Event Name: Address: ~ (f, cr) ~ Lail tKJI °L~ City, State, Zip: 4 O Contact Name: ),orve _ Telephone Number. E-mail address: n 1 col I LI a 0-0 1. Request (express in whole dollar amounts only) Cash $ 00 In-Kind Services (use of City property, City staff support, $ 10 5-10 Co. etc. Please explain the services requested on a separate sheet) Total Request $ ' l 5,0M° 2. Purpose of Funding RequestyvA o r6er ~0 I-O&Lxcl-- VaL a#\CA o ~V5e 4- tfl>✓ se t~~ o- P 5 end j o~ ~d T~ ! 3. How will this event benefit the Tigard Community? i ~ \ 1 5 e O Ai-- FM V j 5J ti Ue Ond scu a .n. 2 a-f can, tAlo~i- he l P5 nor A- ro Pt t o 9-C G~~i~ CoMM~~ 4. How many Tigard residents do you anticipate participating in this event (or these events)? ~o ao/ D 5. Please submit the following information with this request: a. Detailed budget, including FY 2005-06 actual expenditures, FY 2006- 07 Adopted Budget, and FY 2007-08 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.' C. Articles of Incorporation. d. 501(c)(3) status. e. Organization Bylaws * Lack of adequate financial information could result in denial of request. An electronic u'rsion of this application is awilable by contacting Liz Lutz at Iizbethatigard-orgovor it can be obtained from the City's website at wr wg0ard-orgov. 2006 Tigard Festival of Balloons Profit & Loss Statement Actual Budget 1 Income: 2006 2007 1 Activities $13,350.00 16,500.00 2 Balloons $ 6,500.00 $ 6,500.00 3 Carnival $14,850.00 $ 15,000.00 4 Field Merchants $ 27,166.00 $ 27,000.00 5 Food Vendors $10,025.00 $ 11,500.00 6 Gate $ 50,266.70 $ 60,000.00 7Ice $ 120.00 $ 200.00 8 Merchandise Sales $ 300.00 $ 400.00 9 Parking $17,015.31 $ 23,000.00 10 Shuttle $ 3,564.42 $ 4,000.00 11 Sponsorship $45,7W00'...'. $ 47;000.00 Total Income $188,857.43 $ 211,100.00 II Expenses: 1 Advertising $ 12,500.00 $ 11,000.00 2 Awards $ 4,667.12 $ 4,700.00 3 Food & Beverage $ 737.46 $ 800.00 4 Commissions $ 24,218.18 $ 26,500.00 5 Electrical $ 6,830.00 $ 7,000.00 6 Equipment Rental $ 2,562.00 $ 2,850.00 7 Fireworks $ - 8 Garbage $ - 9lnsurance $ 9,358.00 $ 9,500.00 10 Labor $ 4,455.00 $ 4,250.00 11 Lodging $ 4,670.40 $ 5,000.00 12 Music $ 14,650.00 $ 15,700.00 13 Office $ 6,045.07 $ 6,900.00 14 Pilot Expenses $ 5,124.70 $ 5,650.00 15 Port-A Potties $ 2,846.00 $ 3,000.00 16 Printing $ 476.00 $ 4,500.00 17 Propane & Diesel $ 3,406.45 $ 3,600.00 18 Security $ 5,122.98 $ 6,000.00 19 Shirts & Clothing $ 2,103.00 $ 2,150.00 20 Signs $ 2,949.80 $ 5,750.00 21 Sound Equipment $ 4,450.00 $ 4,450.00 22 Storage $ 2,700.00 $ 2,800.00 23 Telephone $ 333.35 $ 350.00 24 Tents & Staging $ 18,063.00 $ 19,500.00 25 Videographer $ 4,500.00 $ 4,500.00 26 Website $ 2,500.00 $ 2,500.00 Total Expenses $145,268.51 $ 158,950.00 III NET INCOME $ 43,588.92 $ 52,150.00 IV DPN Donated Labor & Admin $ 90,000.00 $ 90,000.00 V Net Loss $ (46,411.08) $ (37,850.00) 1/29/2007 9:56 AM 2007 Budget.xls Page 1 of 1 - QTY OF UGARD, OREGON 13125 SW HALL BLVD. nGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 Event Name: Tigard 4`h of July Celebration Address: Tis: of 3ul.y; inc., 12420 S.VG. Mai,; Street Tigard, Oregon 97223 City, State, Zip: Contact Name: Mike Marr Telephone Number. 503-624-2975 mikemarr@verizon.alet E-mail address: r 1. Request (express in whole dollar amounts onl}) Cash $ 10,000.00 In-Kind Services (use of City property, City staff support, - $ 1,600.00 etc. Please explain the services requested on a separate sheet) Total Request - $ 11,600.00 2. Purpose of Funding Request: See letter attached 3. How will this event benefit the Tigard Community? 4. How many Tigard residents do you anticipate participating in this event (or these events)? f • Tigard 4th of July, Inc. A Not for Profit Corporation FIN 93-1031978 (503) 624-2975 First Bank of Tigard Building 12420 S. W. Main Street Tigard, Oregon 97223 February 5, 2007 Mr. Robert H. Sesnon Finance and Information Services Director City of Tigard 13125 S.W. Hall Blvd. Tigard, Oregon 97223 Dear Mr. Sesnon, The Board of Directors of Tigard 4th of July, Inc., a Non Profit Corporation, submit this letter with enclosures as our Funding Request for the Fiscal Year 2007 - 2008. To the criteria for funding, we submit the following comments: (1) The Tigard Old Fashioned 4th of July Celebration is primarily for Tigard area residents; we do not advertise outside of the area. (2) This event is open to all citizens, with the only restrictions being no alcoholic beverages, no smoking, no personal barbecues and no personal fireworks. (3) We stress a family oriented type of celebration on this annual event, with effort to provide quality entertainment, a family/community style picnic atmosphere, and public opportunity to participate at no cost (unless they should desire to purchase snacks at very reasonable prices, the proceeds going toward. the subsequent year's event). (4) With twenty annual events successfully accomplished (the first was in 1987), we feel that the event has proven to be valuable to the community, and very affordable for the city and the citizens attending. (5) As with item (4), the Board of Directors feel that our success for twenty years, and the records we have kept, demonstrate an ability to reach our goals and keep within reasonable budget commitments. (6) Financial Statements are annually prepared and submitted. Robert H. Sesnon City of Tigard February 5, 2007 Page 2 (7) The Funding Request per our previous agreements with the City of Tigard are based upon the encouragement of other sources of revenue. We hope you find the information contained herein to be adequate for the City's budgeting purposes. We also hope you look forward to enjoying each year's event as much as we look forward to putting it on. Last year, the City of Tigard approved an award of $ 10,000.00 for the 2006/2007 fiscal year. We took a draw on the account in August of 2006. We will be seeking some or all of the remaining $ 8,000.00 in June of 2007. For the fiscal year 2007/2008, the Board of Directors of Tigard 4`h of July, Inc. requests $ 10,000.00 in contribution from the City of Tigard. For most of the twenty years, we were able to present the event with the same $ 7,500 support from the City of Tigard. However, in recent years the costs have increased and other public/private support has been increasingly difficult to obtain. Numerous people have suggested that we seek an increase from the City of Tigard. We find the $ 10,000 to be an adequate amount to ensure the success and continuation of the 4`h of July Celebration. With regards to City in-kind contributions, we have identified the following impacted areas: Public Works - If the City Public Works personnel prepare the fireworks firing trench; I have been previously advised that the estimated cost is $ 400 (1999 $ subject to indexed adjustment). Police Department - The Police Department is advised of the event and incurs an estimated $ 1,200 (1999 $ subject to indexed adjustment) of cost for what primarily is traffic control after the event. Officers are present during the event more for public relations than for any policing requirements. We support the Officers presence, making some very important contacts with the citizens and youth in particular. Administration - Insurance for the event previously was accomplished by a rider to the City's existing policy. Loreen Mills advised that there was no additional charge for this rider. Tigard 4th of July, Inc. purchased liability insurance from the fireworks supplier for the 2005 event. Robert H. Sesnon City of Tigard February 5, 2007 Page 3 Should you have questions about any of the above, please contact me for assistance. Smc 1 R. Michael Marr Treasurer RMM1dbm Enclosures CC: Board Members TIGARD 4TH OF JULY, INC. Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2006 Current Year 12 Mo. Period To Date 1000 ASSETS 1450 Cash - Non Interest Bearing 1451 Petty Cash 0.00 0.00 1452 General Checking Account 280.31 278.31 1460 Savings & Temp. Investments 1461 Savings 0.00 0.00 1470 Accounts Receivable 1471 Accounts Receivable 0.00 0.00 1476 (Uncollectable Allowance) 0.00 0.00 1480 Pledges Receivable 1481 Pledges Receivable 0.00 0.00 1486 (Uncollectable Allowance) 0.00 0.00 1490 Grants Receivable 1491 Grants Receivable . 0.00 0.00 1500 Recievables from Related Parties 1501 Receivables from Directors 0.00 0.00 1510 Other Receivables 1511 Notes Receivable 0.00 0.00 1516 (Uncollectable Allowance) 0.00 0.00 1520 Inventories For Sale or Use 1521 Inventories For Sale or Use 0.00 0.00 1530 Prepaid Expenses / Deferred Charges 1531 Prepaid Expenses 0.00 0.00 1540 Investments - Securities 1550 Investments - Assets 1560 Investments - Other 1570 Equipment 1571 Equipment 0.00 0.00 1576 (Accumulated Depreciation) 0.00 0.00 1580 Other Assets - - - - - TOTAL ASSETS 280.31 278.31 2000 LIABILITIES 2600 Accounts Payable & Accrued Exp 2601 Accounts Payable 0.00 0.00 2610 Grants Payable 2611 Grants Payable 0.00 0.00 2620 Revenue Designated (Future Per.) 2621 Revenue Designated 0.00 0.00 2630 Loans from Related Parties 2631 Loans from Directors 0.00 0.00 2640 Mortgages/Notes Payable 2641 Notes Payable 0.00 0.00 2650 Other Liabilities 2651 Other Liabilities 0.00 0.00 - - - Total Liabilities 0.00 0.00 1 TIGARD 4TH OF JULY, INC. Page 2 Statement of Assets, Liabilities, & Fund Balance (Unaudited) December 31, 2006 Current Year 12 Mo. Period To Date 3000 FUND BALANCES 3670 Current Funds 3671 Unrestricted Funds 0.00 0.00 3676 Restricted Funds 0.00 0.00 3680 Equipment Fund 3690 Endowment Fund 3700 Other Fund 3710 Capital Stock or Trust Principal 3711 Capital Stock 0.00 0.00 3720 Paid In or Capital Surplus 3730 Retained Earnings / Accumulated Income 3731 Retained Earnings > 01/01/2006 0.00 2.00 3732 Current Earnings > 12/31/2006 (280.31) (280.31) - - - - - - Total Fund Balance (280.31) (278.31) TOTAL LIABILITIES & FUND BALANCE (280.31) (278.31) 0.00 0.00 Footnote: Footnote: Footnote: 2 TIGARD 4TH OF JULY, INC. Statement of Revenue & Expense (Unaudited) December 31, 2006 Current Year 12 Mo. Period To Date 4000 INCOME 4010 Contributions, Gifts, Grants 4011 Direct Public Support (1,443.05) (1,443.05) 4012 Indirect Public Support 0.00 0.00 4013 Government Grants (10,500.00) (10,500.00) 4020 Program Service Revenue 4030 Membership Dues / Assessments 4040 Interest Earnings 4050 Dividends/ Interest on Securities 4060 Net Rental Income 4061 Gross Rents 0.00 0.00 4066 Rental Expenses 0.00 0.00 4070 Other Investment Income 4080 Gain / Loss from Sale of Assets 4081 Gross Sale Amount 0.00 0.00 4086 Cost / Expense 0.00 0.00 4090 Fundraising Events 4091 Gross Revenues 0.00 0.00 4096 Direct Expenses 0.00 0.00 4100 Gross Profit from Sales 4101 Gross Sales Less Returns (1,031.42) (1,031.42) 4106 Cost of Goods Sold 564.16 564.16 4107 Cost of Goods Sold 0.00 0.00 4108 Cost of Goods Sold 32.00 32.00 4110 Other Revenue Total Revenue (12,378.31) (12,378.31) 6000 EXPENSES 6130 Program Service Expenses 6131 Tigard 4th Celebration .12,025.00 12,025.00 6140 Management & General Expenses 6141 Bank Service Charges 13.00 13.00 6142 Miscellaneous 60.00 60.00 6150. Fundraising Expenses 6151 Miscellaneous 0.00 0.00 6160 Payments to Affiliates - - - Total Expense 12,098.00 12,098.00 (Excess) or Deficit (280.31) (280.31) 3 Tigard Graduation Celebration Committee P.O. Box 23664 Tigard. Oregon 97223 Robert H Sesnon Financial and Information Services Director City of Tigard 13125 SW Hall Blvd Tigard, Oregon 97223 Dear Mr. Sesnon, I am pleased to submit the community event grant application for the Tigard High School Drug and Alcohol Free Graduation Party. The City has been a strong supporter of the program in the past, and we are hopeful the City will again find the event for the youth of Tigard worthy to support. There are approximately 450 students slated to graduate this spring, and the party planning committee has been working on the details for the party since April of 2006. Although this grant will actually aid the class of 2008 party, the number of graduates and structure of the party will be similar. Please contact me if there is any further information you need or if I can answer any questions. Sincerely, Gi Kelly Co-chair Tigard High Graduation Committee 503-639-5610 MKellys4@aol.com QTY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223. 503-639-4171 FY 2007- 08 COMMUNITY EVENTS FUNDING REQUEST Due: Februa.r 5, 2007 Event Name: / % d' 1-h h ~t.0 Ua.1iOy Address: P D &2x 9366 q City, State, Zip: .7-1 aa.<d 6 1? 97201- X346 4/ Contact Name: Telephone Number. 5-03- .6.5q- .56 /O E-mail address: r01V 1. Request (express in whole dollar amounts onW Cash $ ~"DDD In-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 2. Purpose of Funding Request: /7te 4nt aj`,/% aed AW %i and /dz h j-C4~- a/COIo/anaL dru ' M--~ 3. How will this event benefit the Tigard Community? &,!41Z d6 de SaAl a/cohol .rind drag . peee nryhi at a c1'alperan,ed 6070 % qa rd A /I Jch6n! U `7xa~C,Qales. 4. How many Tigard residents do you anticipate participating in this event (or these events)? 30~_~av 67rzduu%5 zV ate. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PARK, CA 91755-7406 Employer Identification Number: Date: 10 1994 93-0846088 Case Number: 953287066 TIGARD TURNS THE TIDE PARENT AND Contact Person: YOUTH GROUP JOSEPH FAN P.O. BOX 230694 Contact Telephone Number: TIGARD; OR 97223 (213) 725-7002 Our Letter Dated: November 20, 1989 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect- Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(2). Grantors and contributors may rely on this determination unless.the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (2) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part.of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (2) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, F64(10,;N_ft 4 Richard R. Orosco District Director Letter 1050 (DO/CG) Submit. I he Original SECREtARY OF STATE IHl'~ -ACI_ [.__OR t I a_ IISI ONLY And One Irue Copy CORPORATION DIVISION F I L ED $ 31.115 ) $ IO.OU 158 12th Street NE OF IN THE STATE OFFICE E OF STATTHE E Salem, OR 97310 Registry Number: FEB 67 191ARTICLES OF INCORPORATION NONPROF I T CORPORAT ION Office Use On l y CORPORATION DtVPLEASE TYPE OR PRINT LEGIBLY IN BLACK INK Article 1: Name of the corporation: TIGARD TURNS THE TIDE PARENT AMID YOUrfl GROUP Article 2: Name of the initial registered agent: CONNIE RAMAE;F0;1?R.S Address of initial reoistered office (Must be a street address in Orequn that is identical to the registered agent's business office): 9655 S m. MURuDa STREET TIGARD OREGON 97224 Street and Number City Zip Code. (C/o:) Article 3: Address the Division may use for mailing notices: (Attn:) P.O. BOX 230694 TIGARD OREGON 97223 Street & Number or PO Box City State Zip Code Article 4: Purpose(s) for which the corporation is orqanized: To educate the public about the dangers of drugs and to discourage their use. To support existing agencies in our state and communities to work together in an all out DRUG PREVENTION EFFORT. Our goal is to promote drug free youth through prevention efforts and to increase youth potential. Article 5: the number of initial directors is 4 The names and addresses of Lhe initial board of directors are as follows: ONNIE RAMAEKERS 9655 SW Murdock St. Tigard, Or 97224 CAROL B fFP9. 1 Ie.,1 s SW Village C I epn Dr_ Tigard, or 97223 AM PRIES 8535 SW Avery Tualatin, Or 97062 ELANIE PTERSON SW Baylor St. Tigard, Or. 97223 Article 6: Indicate how subsequent directors will be appointed or elected and their term of office: They are nominated and then elected by the members, and their term of office is two years. Submit the original and the true copy to the Corporation Division, 158 12th Street NE, Salem, OR 97310, with the filing fee of $10.00. PLEASE DO N01 SEND CASH. If you have questions, call (503) 378-4166. NP-1 (5/88) 831.115 ($10.00) Page 1 of 2 Office Use Unly Tigard High School 2007 Drug and Alcohol Free Graduation Party 2006-2007 Budget and 2005-2006 Actual 2006 2007 Actual Budget Income: 50/50 sales (fundraiser) 1,549 1,400 Corporate Donations 5,347 5,000 Fundraisers 1,201 0 Grants 3,000 3,000 Interest 8 10 Parent Donations 410 400 Snack Shack (fundraiser) 3,479 3,500 Ticket Sales 15,205 15,000 Balloon Festival 1,000 1,000 TSO Donation 1,270 1,250 32,469 30,560 Expenses: De. orati;Qns/set up 359 OQQ P9rtyw&ks 6,606 Food 186 1,500 Gifts 272 200 Banner 160 160 Insurance 250 250 Misc 146 150 Postage, supplies, PO Box 132 250 Printing 106 150 Prizes 3.00 3,OOp Publicity 0 300 Site Expense/Party Works 24,091 9,700 Tax preparation 0 350 Towel Service 300 Entertainment/Games 785 7W Cameras/ baskets 1,600 i.m.,- 29,557 29160: Excess of Revenue over Expenses 2,912 1400 TIGARD TURNS THE TIDE BYLAWS ARTICLE I NAME AND PURPOSE SECTION 1 NAME: The name of this organization shall be Tigard Turns the Tide, hereinafter referred to as TIT. SECTION 2 PURPOSE: The purpose of TTT is to establish and strengthen collaboration among the community's schools, private nonprofit agencies; federal, state and local governments and businesses to support the efforts of community coalitions to empower, improve and connect the lives of Tigard's youth and prevent and reduce substance abuse among youth. SECTION 3 GOALS: The primary goal of TTT is to serve as a catalyst to enhance community efforts for increased citizen participation and greater collaboration among all sectors in the community to promote and foster development of each youth's full potential, to encourage positive activities and offer practical information to counteract pressures in society that condone and promote drug use. SECTION 4 SUPPORT: TTT shall offer assistance and support to the community's schools and the city in their efforts to provide positive activities and programs to empower, improve and connect the lives of Tigard youth and prevent and reduce substance abuse among youth. ARTICLE II MEMBERSHIP SECTION 1 ELIGIBILITY: All community members (especially parents, children, teachers and school staff, business, churches, law enforcement and service clubs) shall be eligible for membership in this organization, providing they are willing to uphold the purpose and goals of TTT. The corporation shall not discriminate against any member or application for membership. Membership may be revoked for due cause by two-thirds majority vote at any meeting of the Board of Directors. SECTION 2 DUES: The Board of Directors may establish membership dues. SECTION 3 ANNUAL MEETING: The annual meeting of the membership of the corporation for the election of Directors and for the transaction of such other business as may properly come before the corporation, shall be at a place within the City of Tigard as designated by the Board of Directors. Tigard Turns the Tide 1 SECTION 4 SPECIAL MEETINGS: Special meetings of the membership for any purpose or purposes may be called at any time by the Board of Directors to be held at such time and place as the Board of Directors may prescribe. At the request of the President, a majority of the board of Directors, or a majority of the membership, it shall be the duty of the Secretary to call a special meeting of the membership to be held at a location and time as the Secretary may fix, not less than ten (10) nor more than thirty-five (35) days after the receipt of said request, and if said Secretary shall neglect or refuse to issue such call, those making the request may do so. SECTION 5 NOTICE OF MEETINGS: Written notice of the place, day and hour of the annual membership meeting and written notice of the day, place, hour and purpose or purposes of special membership meetings shall be delivered not less than ten (10) nor more than thirty (30) days before the. date of the meeting, either by e-mail or by mail at the direction of the President, the Secretary or the office or persons calling the meeting, to such members of record entitled to vote at such meeting. If mailed, such . notice shall be deemed to be delivered when deposited in the United States mail, addressed to the member at this address as it appears on the books of the corporation with postage thereon prepaid. SECTION 6 MEMBERSHIP ROSTER: TTT shall keep an up-to-date roster of the name, address and phone number of each member. This will be referred to as TTT's Membership Roster. ARTICLE III BOARD OF DIRECTORS SECTION 1 NUMBERS AND QUALIFICATION: The business affairs and property of the corporation shall be managed by a Board of Directors of not less than five (5) nor more than twenty-one (21) Board Members. Each Director must be a member of the corporation. SECTION 2 ELECTION TERM OF OFFICE: The Directors shall be elected by the members at each annual membership meeting to hold office until the next annual membership meeting and until their respective successors are elected and qualified. In the event of failure to elect Directors at any annual membership meeting or in the event of failure to hold any annual membership meeting as provided by these Bylaws, the Directors may be elected at a special meeting of the member duly called for that purpose. The members of the Board of Directors shall include the following: a) A representative of the Tigard high School Drug and Alcohol Grad Night Committee, b) A representative of the Tigard-Tualatin School District, c) A representative of the City of Tigard, d) A representative of law enforcement, Tigard Turns the Tide 2 e) A youth representative. Preference for appointment of additional members to the Board of Directors shall be given to representatives of the following: • DARE/GREAT • Police Activities League • OSSOM • The Business community • The Ministerial community • Parents • The Media • Organizations that provide programs/ services to youth in the community • Civic and Volunteer organizations • Healthcare professionals • Drug and Alcohol Counselors SECTION 3 DUTIES AND RESPONSIBILITES: The Board of Directors shall: a) Serve as the legislative body for M. b) Determine plans and set direction and policy for TTT within the provisions of these bylaws. c) Recommend and implement annual program objectives and guidelines. d) Adopt an annual budget. e) Prepare rules of procedure within the framework of these bylaws to guide TTT in the pursuance of its objectives. These may include the duties and responsibilities of all officers and individuals working within the organization of TTT. f) Set forth working relationships between individuals and groups associated with TTT. g) Perform other duties as prescribed in these bylaws or as may be required by law or as may be necessary or proper in carrying out the purpose and goals of TTT. h) The Board may create committees or special task forces to further the goals and objectives of TTT SECTION 4 VACANCIES: Except as otherwise provided by law, vacancies in the board of Directors, whether caused by resignation, death, retirement, disqualification, removal or otherwise, may be filled by a majority vote of the remaining Directors attending any meeting of the Board of Directors, even though less than a quorum is present, upon notice to all of the remaining Directors that such vacancy is to be filled at such meeting. A Director that is elected to fill any vacancy shall hold office for the unexpired term of his predecessor and until his successor is elected and qualified. SECTION 5 QUORUMS AND VOTING: At any meeting of the Board of Directors the present in person of a majority of the Directors shall constitute a quorum for the transaction of business. If a quorum is present, the act of a Tigard Turns the Tide 3 majority of Directors and of this corporation except as may be otherwise specifically provided by stature, the Articles of Incorporation, or by these Bylaws. The Directors present at a duly convened meeting may continue to do business until adjournment notwithstanding the withdrawal of enough Directors to leave less than a quorum. Abstention from voting on a motion by a Director present at a meeting at which there is a quorum shall be counted as a vote against the motion. SECTION 6 ANNUAL MEETING: The first meeting of each newly elected Board of Directors shall be known as the Annual Meeting thereof, and shall be held immediately after the annual membership meeting, or any special membership meeting at which a Board of Directors is elected. Said meeting shall be held at the same place as such membership meeting unless some other place shall be specified by resolution of the membership. SECTION 7 REGULAR MEETINGS: Regular meetings of the Board of Directors shall be held at such place, date and hour as shall, from time to time, are fixed by resolution of the Board. SECTION 8 SPECIAL MEETINGS: Special meetings of the Board of Directors may be held at any place, at any time, whenever called by the President, or any two or more Directors. ARTICLE IV OFFICERS SECTION 1 OFFICERS ENUMERATED/ ELECTION: The Board will establish a Nominating Committee which will nominate officers. The Nominating Committee will be made up of active Board members, advisory board members and active civilian participants. Election will be by written ballot majority vote. The term of office for officers will be for one year beginning at the annual meeting, and ending at the following annual meeting unless said dates are modified by the board of Directors in accordance with the voting requirements previously described. In addition to the Board of Directors, there may be an Advisory Board comprised of community leaders to advise the Board from time to time. These members will be nominated and elected by the Board of Directors. SECTION 2 TITLES: Officers of TTT shall be as follows: A) President B) Vice President C) Secretary D) Treasurer E) Committee Chairs SECTION 3 DUTIES: Tigard Turns the Tide 4 A) President shall be chief executive officer and shall have general supervision of the affairs of the organization B) Vice President shall, in the absence of the President, or at the direction of the President, perform the duties and exercise the powers of the President. C) Secretary shall keep accurate records of all meetings of the Board of Directors and shall have the authority to give all notices required by these bylaws. The Secretary shall maintain the membership roster and shall perform whatever additional duties and powers the Board may assign. D) Treasurer shall have custody of all funds and securities belonging to TTT, and shall receive, deposit, or disburse funds under the direction of the Board. The Treasurer shall keep all receipts and disbursements and shall prepare financial reports for the.Board. Treasurer shall also perform additional duties and powers assigned by the Board. E) Committee Chairs shall act as heads of various committees and shall set their own meeting schedule, and outline and delegate duties as they see fit, as long as their objectives and purpose are within the framework specified in these bylaws and further (or support) the purpose and goals of TTT. SECTION 4 MANNER OF ELECTION: Officers shall be nominated and elected by two-thirds majority vote of a quorum of members present at an annual June meeting. SECTION S TERM OF OFFICE: Officers shall be elected and serve two-year terms, and serve not more than three consecutive terms, or six years. Members are eligible for re-election after one-year absence from an office. SECTION 6 VACANCIES: To fill any vacancy of an office, nominations will be opened and discussed, followed by an election of the members at a regular meeting, or at a special meeting called for that purpose. The term of office will be the unexpired term of the vacant position. .SECTION 7 REMOVAL: Any officer may be removed from office for activities determined to be contrary to the purpose and goals of TTT, or for activities that are not in the best interest of TTT, or for unacceptable performance of duties. A two-thirds majority vote of the quorum at any regular or special meeting of members is required for removal. ARTICLE V MEETINGS SECTION I Regular meetings of the Board of Directors shall be held at least every two months. Tigard Turns the Tide 5 SECTION 2 Special meetings of the Board may be called by or at the request of any Board member. SECTION 3 An Annual meeting of all members shall be held in June for the purpose of electing officers to serve as the Board of Directors, and also for the purpose of presenting an annual budget, updating information, evaluating progress, and sharing ideas among all members. SECTION 4 A Membership meeting shall be held at least quarterly with all members being invited to attend. The purpose is to update, share information, and evaluate TIT's progress in reaching its goals and objectives. SECTION S Time and place of each meeting shall be determined and set by the Board. SECTION 6 Notice of each meeting, whether it be regular, special, annual, or quarterly, shall be given to each member not less than seven days, or more than thirty days before the date on which the meeting is to be held. ARTICLE VI FISCAL PROVISIONS SECTION 1 BUDGET: An annual budget shall be prepared by the Board of Directors and presented to the members for approval at the annual meeting in June SECTION 2 GENERAL FUND: Receipts from membership sources and donations from service clubs and businesses shall become a part of the General Fund of TTT. Expenses for materials and for the maintenance and conduct of the organization shall be paid from the General Fund. SECTION 3 SPECIAL FUND: Certain funds will be provided from sources other than membership dues and donation. These may carry specific assignments and shall be used for the specific purpose for which they were designated. The Board of Directors must approve sources of funding and this shall be reported at the next meeting of all members in attendance, either at an annual or quarterly meeting. SECTION 4 PAYMENTS: Any bills to be paid shall be paid from the General Fund which requires two signatures for withdrawal from savings accounts. Signatures required shall be from two of the following officers: President, Vice President, Secretary, or Treasurer. SECTION S FISCAL YEAR: The fiscal year begins July 1 and ends the following June 30. Tigard Turns the Tide 6 ARTICLE VII PARLIAMENTARY AUTHORITY The procedure of all meetings of the Board of Directors and any other committee of TIT shall be governed and conducted according to Robert's Rules of Order. ARTICLE VIII DISSOLUTION SECTION 1 DISSOLUTION: Any decision to dissolve must be approved by two-thirds majority vote of the full Board of Directors in a mail ballot. A Board meeting at which dissolution is discussed must take place. Notification of the decision to ballot for dissolution must be sent to the full membership of TTT no later than sixty days prior to such balloting. SECTION 2 FUNDS: As a part of the procedure of dissolution, TTT shall use any funds only to accomplish the objectives and purpose specified in these bylaws, and no part of said funds shall insure or be distributed to the members of TTT. Any remaining funds, after paying or making provision for payment of all of the liabilities of TTT, shall be distributed to such other organizations that foster the same ideals as TTT. This shall be determined by the Board of Directors. ARTICLE IX AMENDMENTS TO THE BYLAWS These laws may be amended by two-thirds majority vote by the Board of Directors present at any Board meeting. A written notice of the intention to amend, and the texts of the proposed amendments must be presented to each member of the board no less than ten days previous to the vote. i:\aam\liz\ttt\byta. sor Mdoc►/la/os Tigard Turns the Tide 7 3 AM THS Grad Night 08/18/06 Profit & Loss Budget vs. Actual Cash Basis July 2005 through June 2006 Jul '05 - Jun 06 Budget $ Over Budget % of Budget Income 50/50 1,549.63 1,400.00 149.63 110.7% Balloon Festival 1,000.00 1,000.00 0.00 100.0% Corporate Donations 5,347.00 4,000.00 1,347.00 133.7% Fundraisers 1,125.01 2,500.00 -1,374.99 45.0% Grants 2,000.00 2,000.00 0.00 100,0% Interest Earned 7.69 15.00 -7.31 51.3% Juan Young Trust 1,000.00 1,000.00 0.00 100.0% Parent Donations 410.00 1,000.00 -590.00 41.0% Snack Shack 3,479.31 3,000.00 479.31 116.0% Spring Fling 76.93 75.00 1.93 102.6% Ticket Sales 15,205.00 13,500.00 1,705.00 112.6% TSO 1,270.00 1,500.00 -230.00 84.7% Total Income 32,470.57 30,990.00 1,480.57 104.8%° Expense Decorations/Set-Up 359.06 300.00 59.06 119.7% Entertainment/Games 785.67 550.00 235.67 142.8% Food 186.35 500.00 -313.65 37.3% Gifts 272.55 200.00 72.55 136.3% Graduation Banner 160.00 150.00 10.00 106.7% Insurance 250.00 275.00 -25.00 90.9% Miscellaneous Exp 146.19 200.00 -53.81 73.1% Postage/Supplies/PO Box 132.76 375.00 -242.24 35.4% Printing 106.07 100.00 6.07 106.1% Prizes 3,070.58 3,000.00 70.58 102.4% Publicity 0.00 300.00 -300.00 0.0% Site Expense 24,091.50 22,000.00 2,091.50 109.5% Tax Prep 0.00 350.00 -350.00 0.0% Total Expense 29,560.73 28,300.00 1,260.73 104.5/0 Net Income 2,909.84 2,690.00 219.84 108.2% Pagel TUAIATIN RIVERKEEPERS® 12360 SW Main Street Tigard, OR 97223 (S03) 620-7507 • fax: (503) 620-7645 • www.tualatinriverkeepers.org email: info@tualatinriverkeepers.org February 2, 2007 Mr. Robert H. Sesnon Financial and Information Services Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Sesnon: Enclosed please find Tualatin Riverkeepers' event funding application for 2007/08. We respectfully request a grant of $4,500 to support our 2007/08 Trips and Tours program. We just celebrated our first anniversary in our new Tigard office location and recognized that many of our members and volunteers are residents. Tigard is a great location for them and for our outreach opportunities. Leadership of the organization changed in June as Executive Director, Sue Marshall, stepped down to pursue new opportunities and I took the lead. The transition has provided an opportunity to assess our programs and the effectiveness of our outreach. Trips and Tours is a very popular program and a great introduction to the Tualatin River and all that it offers. We are excited for the future. Our annual audit is in its final stages of completion. In lieu of that document, I have enclosed a copy of our final 2005/06 Statement of Financial Activity. It includes the 2005/06 Budget and actual expenditures for the year. I have also enclosed the adopted 2006/07 budget. We have not yet developed a proposed budget for 2007/08, this is done in May and adopted in June 2007. To ensure the appropriate documents are on file with your office, I am also enclosing copies of our Articles of Incorporation, our IRS tax determination letter, and the organization's By-Laws. We are grateful for the generous support the City of Tigard has provided over a number of years. Your support has been very important allowing us to build an effective low cost recreational program. Thank you for your consideration. Sincer6 Patricia Iron Executive Director Enclosures (5) CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 Event Name: Tualatin Riverkeepers' Trips & Tours 2007 Season Address: 12360 SW Main St.. Suite 100 City, State, Zip: Tigard. OR 97223 Contact Name: Patricia Iron Telephone Number: 503-620-7507 E-mail address: patricia@tualatinriverkeepers.org 1. Request (express in whole dollar amounts only) Cash $4,500 In-Kind Services (use of City property, City staff support, $ 500 etc. Please explain the services requested on a separate sheet) Total Request $5,000 Tualatin Riverkeepers additionally supports this project through individual contributions from our members, corporate sponsors and support of 117 trained volunteers contributing approximately 1,000 hours of service. 2. Purpose of Funding Request: Funding will support the Tualatin Riverkeepers' 2007 Trips and Tours Season featuring multiple outdoor activities (paddling, picnicking, hiking, and bicycling) the will run April through October. Outreach will be conducted to reach broad and diverse segments of the community including youth, low income, and Latino populations. Feature activities will include: • 18'h Annual Tualatin River Discovery Day with Cook Park as midpoint stop along the route from Tualatin To West Linn. • 2nd Annual Paddle/Peddle - a joint event with Audubon Society of Portland that will combine a bike ride along Fanno Creek trail to Cook Park where participants will then launch for a paddle on the Tualatin River. • Dia de Disfrute del Rio Tualatin, a bi-lingual paddle/picnic and environmental fair designed for the Latino community. To date, we have 12 scheduled public trips and anticipate a total of 30 events with participation of 600 people during the year. We are able to leverage funding with the business community through sponsorships and donations. 3. How will this event benefit the Tigard Community? This program provides local recreational opportunities that engages participants in environmental education, connects the community to local natural resources, and fosters watershed stewardship. Cook Park will again be featured as the midpoint stop on our 18`h annual Tualatin River Discovery Day paddle route and we are organizing a multi-model peddle/paddle in collaboration with Audubon Society of Portland. The peddle will occur along Fanno Creek Trail with Cook Park as the launch site for the paddle. We also plan to expand Dia de Disfrute del Rio Tualatin which will also occur at Cook Park and will bring together Latino families to enjoy and learn more about the Tualatin River watershed. Our events are open to the public and many of our participants, members, and volunteers are Tigard residents. These experiential activities are a most effective way to promote environmental awareness and stewardship. Additionally, our Trips and Tours program encourages outdoors physical activity and promotes a healthful lifestyle. Many of those who participate in our trips are first time paddlers who gain the skills and confidence needed to then venture out and repeat these experiences on their own. Tualatin Riverkeepers' events are provided free or at a nominal cost of $5 to $10 per person. 4. How many Tigard residents do you anticipate participating in this event (or these events)? We anticipate over 85 families will participate in the bi-lingual paddle day and approximately 600 individuals will participate in the paddling season as paddlers and volunteers. We will also organize a 2nd annual multi-modal paddle/peddle (40 participants) event highlighting the Fanno Creek trail and Cook Park. We anticipate approximately 30% of all participants will be from the Tigard area. 5. Please submit the following information with this request: a. Detailed budget, including FY 2005-06 actual expenditures, FY 2006-07 Adopted Budget, and FY 2007-08 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. * b. Audit report or financial statements for the last fiscal year.* c. Articles of Incorporation. d. 501(c)(3) status. e. Organization Bylaws * Lack of adequate financial information could result in denial of request. Please note: Tualatin Riverkeepers will develop a proposed 2007/08 budget in May 2007. This information is not available at this time. Tualatin Riverkeepers' Trips & Tours Program In-Kind Services - use of City property Tualatin Riverkeepers request a grant of $4,500 from the City of Tigard for costs incurred from these events. Costs include: equipment rental and upkeep, traffic control, printing of Tualatin River Tales, and posters, staffing for event registration, and volunteer recruitment, training and coordination. Total cost of the Trips and Tours program is approximately $40,000 supported largely through individual donations, corporate sponsorship, small fees and grants. We are also requesting use of the Cook Park picnic facilities, boat ramp, dock and restrooms for Tualatin River Discovery Day, Dia de Disfrute del Rio Tualatin, and least three paddle trips this season. We assigned an estimated value of $500 for these in-kind services throughout the year. For the past seven years, Tualatin Riverkeepers has enjoyed the generous support of the City of Tigard for our Trips & Tours program. Thank you and we look forward to furthering our partnership as our headquarters are now located on Main Street, Tigard. 8 Tualatin Riverkeepers Statement of Financial Activity Consolidated Departments For the Twelve Months Ending June 30, 2006 Remaining In Percent of Current Month Year to Date Budget Budget Budget Revenues Foundations Grants 35,000.00 151,200.00 118,930.00 (32,270.00) 127% Government Grants 0.00 4,380.00 127,500.00 123,120.00 3% Memberships - IND/ORG 3,127.75 39,780.20 45,000.00 5,219.80 88% Appeals/Major Gifts 138.00 10,780.00 17,000.00 6,220.00 63% Corporate Support 250.00 23,925.50 18,000.00 (5,925.50) 133% Events 0.00 43,816.89 42,000.00 (1,816.89) 104% ESOR Workplace Giving 0.00 9,385.01 8,900.00 (485.01) 105% Contract Services/Trips 1,410.00 4,232.06 6,000.00 1,767.94 71% Sales of Materials 160.90 2,757.22 1,600.00 (1,157.22) 172% In-Kind Donations 99.98 3,099.98 9,840.00 6,740.02 32% Other Income 182.99 767.04 500.00 (267.04) 153% Interest 28.64 298.27 300.00 1.73 99% Total Revenues 40,398.26 294,422.17 395,570.00 101,147.83 74% Expenses Salaries 1,901.97 144,511.94 167,634.00 23,122.06 86% Taxes and Fringe Benefits (1,432.44) 39,374.99 46,763.00 7,388.01 84% Americorps 0.00 5,170.00 6,500.00 1,330.00 80% Total Personnel 469.53 189,056.93 220,897.00 31,840.07 86% Contract Services 0.00 5,155.53 45,000.00 39,844.47 11% Professional Services 178.71 17,436.12 24,150.00 6,713.88 72% Occupancy 1,000.00 10,460.00 14,260.00 3,800.00 73% Insurance 1,138.90 7,009.64 4,492.00 (2,517.64) 156% Telephone 417.60 4,445.14 3,600.00 (845.14) 123% Supplies 691.41 5,530.77 5,000.00 (530.77) 111% Equipment Purchases 0.00 0.00 2,430.00 2,430.00 0% Postage 320.09 3,909.49 3,800.00 (109.49) 103% Printing 0.00 5,053.98 6,000.00 946.02 84% Publications 0.00 340.20 5,600.00 5,259.80 6% Advertising 0.00 269.01 800.00 530.99 34% Dues 0.00 0.00 600.00 600.00 0% Member Outreach 0.00 75.00 2,000.00 1,925.00 4% Travel 43.65 1,680.14 2,600.00 919.86 65% Conferences/Training 0.00 285.00 3,500.00 3,215.00 8% Meetings/Food & Beverage 6,010.90 8,225.92 12,500.00 4,274.08 66% Miscellaneous 1,153.78 3,764.75 1,250.00 (2,514.75) 301% Depreciation 457.43 5,391.55 2,500.00 (2,891.55) 216% Total Support Costs 11,412.47 79,032.24 140,082.00 61,049.76 56% Total Expenses 11,882.00 268,089.17 360,979.00 92,889.83 74% Net Income 28,516.26 26,333.00 34,591.00 8,258.00 76% Temp Restricted Released Foundation Grants 0.00 38,351.61 38,239.26 (112.35) Net unrestricted income 64,572.26 2/5/2007 at 10:42 AM Page: 1 Tualatin Riverkeepers Adopted 2006-07 Budget TUALATIN RIVERKEEPERS Statement of Activities Revenue New Revenue Foundation Grants 10,000 10,000 20,000 10,000 50,000 Government Grants 167,606 3,000 - - 170,606 Memberships - IND/ORG 40,000 40,000 Appeals/Major Gifts - - 14,000 14,000 Corporate Support 15,000 15,000 Events 42,000 42,000 ESO Workplace Giving 9,600 9,600 Contract Services/Trips 4,000 2,000 - 6,000 Sales of Materials - 1,600 - 1,600 Other - 800 800 Interest - - 3,500 3,500 Total Revenue 10,000 181,606 26,600 14,300 120,600 353,106 Released from Restriction Foundation Grants 18,000 14,000 30,000 - 62,000 Government Grants 4,900 4,900 18,000 18,900 30,000 66,900 Total 28,000 200,506 26,600 44,300 120,600 420,006 Expenses Personnel Salaries 31,792 30,408 29,230 21,942 21,215 134,587 Taxes and Fringe Benefits 3,179 3,041 2,923 2,194 2,122 13,459 Cafeteria Plan 6,000 6,000 6,000 4,320 1,680 24,000 Americorps 7,500 - 7,500 40,971 39,449 45,653 28,456 25,017 179,545 Operating Contract Services 121,000 - - - 121,000 Professional Services 2,800 2,300 1,800 6,800 5,500 19,200 Occupancy 3,300 3,300 3,300 3,300 - 13,200 Insurance 585 586 1,800 2,278 5,249 Telephone 800 800 800 800 400 3,600 Office Supplies 1,000 1,000 1,000 1,000 1,000 5,000 Equipment 500 500 Soo 500 2,000 Postage 800 600 1,600 1,000 1,000 5,000 Printing 2,000 1,000 2,000 1,500 1,000 7,500 Subscriptions / Publications 200 200 200 600 Advertising - 300 500 800 Dues - - - 600 - 600 Travel 700 700 500 350 350 2,600 ConferenceslTraining 650 650 650 900 650 3,500 Meetings/Food 8 Beverages 300 300 6,600 300 - 7,500 Miscellaneous 250 250 250 250 250 1,250 Depreciation 550 550 2,750 1,100 550 5,500 14,435 133,736 23,550 21,178 11,200 204,099 Total Expenses 55,406 173,185 69,203 49,634 38,217 383,644 Increase/(Decrease) in Net Assets (27,406) 27,321 (42,603) (5,334) 84,383 36,362 Page 1 trk 2006-07 budget Submit the original o SECRETARY OF STATE THIS SPACE FOR OFFICE US= ONLY and one true copy a Corporation Division $20.00 Business Registry BLED Xg)stry Number.- m ~ n 158 12th Street NE 2 e { Salem, OR 9731 D-0210 FEB 7 19B~_ ~ 13 - (503) 378-4166 SECRUW' OF STATE ARTICLES OF INCORPORATION Nonprofit Corporation PjF_ASE-rYPF_ OR PRjVT1ErjBiy IN BLACK INK ARTICLE 1: tame of the corporation: TUALATIN RIVERKEEPERS ARTICLE 2: Type of corporation (check one only): ® Public benefit ❑ Mutual benefit ❑ Religious ARTiCLE 3: Name of the initial registered agent: KATHY CLAIR Residence or office address of registered agent (must he a street address in ^regcn _ 17890 S.W_ ELSNER RD_ SHERWOOD- Oregon 97140 Street and number City Zip code ARTICLE 4: Principal office address: 17890 S_W_ ELSNER RD_ SHERWOOD Oregon 97140 Street and number city Zip code ARTICLE 5:. Indicate if corporation will have members: ❑ Yes ® No ARTICLE 6: Distribution of assets on dissolution or final liquidation: To a non-profit environmental organization located in Washington or Clackamas counties NP-1 (7/91) ARTICLES OF INCORPORATION NONPROFIT CORPORATION Page 2 Name of corporation: TUALATIN RIVERKEEPERS ARTICLE 7: Name and address of each director is optional- (1f the corporation is a public benefit, you must list three directors and their addresses below.) Kathy Clair 17890 S_W. Elsner Rd. Sherwo, Rob Daur 15941 S.W. Inverurie Rd_ Lak April Olbrich 17960 S.W. pxriaman #8, Aloha OR S ARTICLE 8: Each director named has consented to this appointment. YES ARTICLE 9: Optional provisions: ARTICLE 10: Name and address of the incorporator: Kathy Clair 17890 S.W. Elsner Rd_ Sherwood OR Name Address Execution: Tr FA - C L _ r Incorporator Signatu e Printed name Title Person to contact about this filing: KIM GORDON 503-238-1 069 Name Daytime phone number ,Make checks payable to the Corporation Division. Submit the completed form and fee to: Corporation DivirT^ Business Registry, 158 12th Street NE, Salem, Oregon 97310-0210. - NP-1 (7/91) - AMENDED ARTICLES OF INCORPORATION OF Tualatin Riverkeepers ARTICLE I The name of this corporation is the Tualatin Riverkeepers and its duration shall be perpetual. ARTICLE II This corporation is a public benefit corporation. ARTICLE III The purposes for which the corporation is organized are: A. This corporation is organized exclusively for charitable educational and scientific purposes, including, for such purposes, the making of distribution to organizations that qualify as exempt organizations under section 501)c)(3) of the Internal Revenue Code of 1954 or the corresponding provisions of any future United States Internal Revenue Law. B. The primary purpose of the corporation is to create, establish and provide an independent nonprofit educational resource to promote the educational, scientific, historical and recreational aspects of the Tualatin River. C. The corporation may engage' in any lawful activity, none of which is profit, for which corporations may be organized under Oregon law. ARTICLE IV No part of the net earnings of the corporation shall inure to the benefit of or be distributable to its trustees, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III. No substantial part of the activities of the corporation . shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code of 1954 or the corresponding provisions of any future United States Internal Revenue Law, or (b) by a corporation, contributions to which are deductible under section 197(c)(2) of the Internal Revenue Code of 1954 or the corresponding provision of any future United States Internal Revenue Law. ARTICLE V In the event of the winding up and dissolution of this corporation, after paying or adequately providing for all debts and obligations of the corporation, all-remaining assets shall be distributed to a nonprofit fund, foundation, or corporation organized and operated exclusively for charitable,: educational, or scientific purposes and which has established its tax-exempt status under section 501(c)(3) of the Internal Revenue Code or any corresponding provision of any future United States Internal Revenue Law. If possible, assets shall be distributed to an environmental organization located in Washington County and/or Clackamas county which meets the above qualifications. ARTICLE VI This corporation shall have no members. ARTICLE VII No director or uncompensated officer of this corporation shall be liable to the corporation for monetary damages for conduct as a director or officer, for any act or omission occurring prior to January 26, 1992, to the fullest extent permitted by the Oregon Nonprofit Corporation Act. 2 - ARTICLE VIII The corporation must indemnify, to the fullest extent permitted by the Oregon Business Corporation Act, any person who has been made, or is threatened to be made, a party to an action, suit, or proceeding, because the person is or was a director or officer of the Corporation. The Corporation must also pay the reasonable expenses incurred by such a person in advance of the final disposition of any such proceeding. ARTICLE IX The board of directors.may appoint a person or persons to exercise some or all of the powers which would otherwise be exercised by the board of directors. To the extent so authorized, the person or persons-shall have the duties and responsibilities of the directors, and the directors shall be relieved to that extent from such duties and responsibilities. ARTICLE X This corporation will not discriminate against any person on the basis of race, color, sex, religion, creed, or ethnic or national origin. - 3 - INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR P. 0. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: APR 6r Isis 94-3184499 DLN: 17053059783028 TUALATIN RIVERKEEPERS Contact Person: 16340 SW.BEEF BEND RD D. A. DOWNING SHERWOOD, OR 97140-7411 Contact Telephone Number: (513) 241-5199 Our Letter Dated: September, 1993 Addendum Applies: No Dear Applicant.: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(1) and 170 (b) (1) (A) (vi) Grantors and contributors may rely on this determination unless the internal Revenue Service publishes notice to the contrary. However, if you.' lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would.no longer be classified as a section .509(a)(1) organization. - If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Distri Director Letter 1050 (DO/CG) BYLAWS TUALATIN RIVERKEEPERS ARTICLE I. GENERALLY. Section 1.1 Name: The name of this non-profit, public benefit Corporation is the Tualatin Riverkeepers, hereinafter referred to as "Riverkeepers". Section 1.2 Purpose: The primary purpose of the Riverkeepers is to create, establish, and provide an independent non-profit educational resource to promote the educational, scientific, historical and recreational aspects of the Tualatin River and its watershed. ARTICLE II. MEMBERSHIP. Section 2.1 Generally: Members of the Riverkeepers may be individuals, families, partnerships, corporations, public agencies, and other like organizations. For other than individual or family memberships, the Member shall designate in writing a primary and alternate representative for the purpose of participating in ongoing Riverkeepers' business and management activities, such as service on the Board of Directors and voting at the Annual Meeting. The Riverkeepers' membership year shall run from January 1 to December 31, although any person may become a Member at any time, and upon payment of dues receive the privileges of membership for one (1) full year. Each Member whatever their classification shall have only one (1) vote on any matter of Riverkeepers' business subject to consideration of the Membership. Section 2.2 Membership Categories and Dues: Membership categories and dues shall be generally set by the Board of Directors, except as herein otherwise provided, and may be reviewed and amended at the Annual Meeting. ARTICLE III. MEMBERSHIP MEETINGS Section 3.1 Annual Meetine: The Annual Meeting of the Riverkeepers shall be held once each year at a time and place to be determined by the Board of Directors. The business of the Annual Meeting shall include election of Directors, and such other business as may come before the Meeting. The Annual Meeting shall occur within thirty (30) days of December 31 the close, of the Riverkeepers' membership, and fscal_year's Written notice of the exact time, date and place of the Annual Meeting shall be mailed to all Members not less than five (5) days nor more than thirty (30) days in advance. of the meeting. Bylaws Riverkeepers Page 1 Section 3.2 Special Meetings: Special Meetings of the Riverkeepers shall be called upon formal motion approved by a majority of the Board of Directors, or upon written request by ten (10) Members in good standing. Special Meetings may also be called under the circumstances described in Section 4.4 of these Bylaws. Such requests shall state the purpose of such Special Meeting. The time, date, and place of such Special Meetings shall be set by the Board of Directors, and notice shall be mailed or telephoned to all Members not less than five (5) days nor more than thirty (30) days in advance of the Special Meeting. Section 3.3 Ouorum: A quorum of Members at the Annual or any Special Meeting shall consist of ten (10) Members, including members of the current Board of Directors. Section 3.4 Proxies: Members entitled to vote on any matter before the Riverkeepers may vote by proxy. The proxy shall be signed and in writing and specific as to the issue or motion to which the proxy applies. The proxy shall be revocable at the pleasure of the Member executing it at any time. Unless the duration of the proxy is specified by the Member for a shorter period, it shall be invalid after three hundred sixty four (364) days from the date of its execution, or upon completion of voting upon the specific matter to which the proxy is addressed. ARTICLE IV. DIRECTORS AND OFFICERS: Section 4.1 Number of Directors: Except as delegated under these bylaws, the Riverkeepers shall be governed by a Board of Directors consisting of eleven (11) individuals, who may be nominated from the floor at the Annual Meeting by and from Members in good standing. Directors shall be elected by a majority vote of those Members attending the Annual Meeting. All members of the Board shall be Members of the Riverkeepers in good standing. Section 4.2 Director's Terms: The terms of office of the Board of Directors shall be three (3) years provided, however, that the initial terms of office shall be staggered with three (3) Director positions being for one (1) year, three (3) positions for two (2) years, and three (3) positions for three (3) years. No member may serve more than three (3) consecutive full terms on the Board of Directors. The current Board and Directors, as established under prior Riverkeepers Bylaws, shall continue to serve until December 31, 1994. Section 4.3 Vacancies: In the event of a vacancy on the Board of Directors created by resignation, removal from office, or other circumstances, the remaining Directors, by majority vote, shall fill said vacancy from among Members in good standing until the next Annual Meeting, at which time the position shall be filled for the unexpired term as per Section 4.1. Bylaws Riverkeepers Page 2 Section 4.4 Removal from Office: Any Director absent for more than three (3) consecutive regular meetings of the Board, without having been excused by the remaining Directors by majority vote, shall be removed from office and the vacancy filled as per Section 4.3. The Board may also, by majority vote, remove any Director for failing to adequately and properly discharge their duties as a Director and fill said vacancy as per Section 4.3, provided however that said removed Director shall have the right to ask for and receive reconsideration of their removal at a Special Meeting where a quorum of Members present may reverse the Board's decision. In a like manner, any Member may have their privileges of membership suspended or revoked, and may appeal such suspension. Section 4.5 Officers: The Board of Directors shall select a President, Vice- President, Secretary and Treasurer from among its members. Members so elected shall serve a term of one (1) year and may be re-selected for an indefinite number of terms, subject only to the limitations of Section 4.2. (a) The President shall preside at all Board meetings, at the Annual Meeting, and any Special Meetings; and shall be generally responsible for the day-to-day coordination of the Riverkeepers' business. (b) The Vice-President shall serve in the President's place in his or her absence, and shall succeed to the Presidency for the balance of his or her unexpired term in the event of resignation or termination. (c) The Secretary shall be responsible for making and keeping all records of the Riverkeepers' business and membership activities; and for making all notifications required by these Bylaws. (d) The Treasurer shall be responsible for keeping the Riverkeepers' non- profit corporate and tax status current; for keeping an account of all assets and moneys received and expended for the use of the Riverkeepers; and shall make disbursements approved by the Board of Directors. The Treasurer shall deposit all sums received in a bank or banks, approved by the Board of Directors, and make a fiscal report at the Annual Meeting or when called upon by the President. The funds, books, and vouchers in the Treasurer's hands shall at all times be under the supervision of the Board of Directors and subject to their inspection and control. At the expiration of the Treasurer's term of office, he or she shall deliver over to his or her successor all books, moneys, and other property of the Riverkeepers, or in the absence of a Treasurer-Elect, to the Riverkeepers' President. ARTICLE V. BOARD MEETINGS. Bylaws Riverkeepers Page 3 Section 5.1 Board Meetings: Meetings of the Board of Directors shall be held at such time and place as the Board determines, provided that there shall be at least four (4) meetings of the Board annually, one of which may be held in conjunction with the Annual Meeting. The Board may establish a set time and day of the month or quarter for its meetings and once the Membership has been so notified in writing, no further notice of regular Board meetings shall be required. It shall be the responsibility of all Members to inquire as to the location of regular Board meetings, which may change at the Board's discretion. Section 5.2 Special Board Meetings: If the day or time of the regular Board of Directors meeting changes, or a special Board meeting is called, all Members must be so notified in writing. Special meeting notifications shall include the location and purpose of said meeting. Section 5.3 Quorum: A quorum of the Board of Directors shall consist of a majority of the Directors immediately in office before the meeting begins. ARTICLE VI. COMMITTEES. Section 6.1 Committee Appointment: The Board of Directors may at its discretion create committees to facilitate the discharge of the Riverkeepers' business. The Board of Directors shall determine the purpose, size, duration and membership of said committees, which may, if deemed appropriate by the Board, include individuals who are not Members of the Riverkeepers. All committees shall act in an advisory capacity to the Board. The Board may disband or restructure committees at its discretion, as well as appoint or remove committee members at will. ARTICLE VII. FISCAL POLICIES. Section 7.1 Fiscal Year. The Riverkeepers' fiscal year shall be July 1 to June 30. ARTICLE VIII. BYLAW AMENDMENTS. Section 8.1: These Bylaws may be amended, repealed, or altered in whole or in part by a majority vote of at least ten (10) Members at any duly called Annual or Special Meeting. The proposed change shall be mailed to the last recorded address of each Member at least ten (10) days before the time of the meeting which is to consider the change. Bylaws Riverkeepers Page 4 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 _ p Event Name: ~ 5~V1 C~tM W l V1 L11 l-rib-OA Address: OJ A iy1 5h~C 01- City, State, Zip: D-'D,-a Contact Name: S i QaM4 DIZW 1&4 Telephone Number: SP 2-> - l IV 5& E-mail address: CSC' 1. Request (express in whole dollar amounts only) Cash $ 1 p p o-o In-Sind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request 2. Purpose of Funding( Request: 3. How will this event benefit the Tigard Community? 4. How many Tigard residents do you anticipate participating in this event (or these events)? 5. Please submit the following information with this request: a. Detailed budget, including FY 2005-06 actual expenditures, FY 2006- 07 Adopted Budget, and FY 2007-08 Proposed Budget. The Budget should identify begin and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. * b. Audit report or financial statements for the last fiscal year.* C. Articles of Incorporation. d. 501(c)(3) status. e. Organization Bylaws * Lack of adequate financial information could result in denial of request An electronic version ofMis application is available by contacting Liz Lutz at lizbetb regard-otgov or it can be obtained from the City's website at www. tigatd-oreov. r~ D tiv \s 9 w~ of co~~ Where business soars 2) Purpose of funding request The "Pearson" Community room housed in the Tigard Chamber of Coffimerce building serves as an events center, a training center, a meeting room and also serves in the capacity as down- town Tigard's Community room. The community room is booked nearly seven days a week and continues to provide a real benefit to the community of Tigard. As you are aware- the meeting room availability within the city limits is very limited. We need to have a community room we can all be proud to use. While it is exciting to have so much interest from groups and individuals expressing interest in the community room, the condition of the room itself is in less than stellar condition and does not convey the quality and pristine the community of Tigard has come to expect. The carpets are permanently stained, the walls have been chipped and banged, and tables are falling apart (see pictures attached). With your assistance, we can bring the community room up to the stan- dards the residents and businesses of Tigard expect. 12345 S.W. Main Street, Tigard, Oregon 97223 503-639-1656 FAX: 503-639-6302 www.tigardchamber.org • into@fgardchamber.org 0 •,x ~1 ~Jr~s I t 1 , f,..V L . k+• ~i~ ~~a~; F~~ it I~~N It.~'~ 4 st~l~tZ ~ Q l r1 ~S•, A~l att t ~i'tty i i,t,- y t t ~ kj. ? f~'~ y 1, { tV1-'tY~E 97D`d ; k ate} t~` 4~ r~ 4,s.ft~ r_4' _ © r. X74 .Y .~r''3 ~,:.h ✓L r. J- tt `J t j . 1 ! ♦ ! ti `b ~ 4b~S''\~~1*ttK i'+pt a~ t S 3 s~~~~~cf' y t J ( p jw1'te,~ttdrs)6oi-r '~.tu'\>aR 1'~;+~+k+i~r -lay)<t ..{h 44 ky,; +Ttnl,''a`~.uec s Kra '~.'`~al ~t~,} 4ry'~ i SI~o `^k~.. Y • R, t i D~ w 0. CO Where business soars 3) How will this event benefit the Tigard community? The Pearson Community room is utilized by a plethora of groups throughout our community. With much needed updates, our community room has the potential to attract more groups and citizens wishing to utilize our space. Additionally, because there are so few rooms to rent in Ti- gard, it is imperative that our community room is up to date, clean, and is technologically ad- vaned in terms of offering wireless internet,. and an infocus system. This will open up many opportunities for: Classroom trainings Networking presentations Professional development Seminars Professional meetings Community gatherings Social events City events Chamber events Club events And much more 12345 S.W. Main Street, Tigard, Oregon 97223 503-639-1656 FAX: 503-639-6302 www.tigardchamber.org • info@tigardchamber.org 9S► w4W MFR of CO Where business soars 4) How many Tigard residents do you anticipate participating in this event (or events)? The Pearson community room is utilized frequently by residents of Tigard. We anticipate that with much needed improvements, the community room will appeal to a more broad base of residents and professionals alike. 12345 S.W. Main Street, Tigard, Oregon 97223 503-639-1656 FAX: 503-639-6302 www.tigardchamber.org • info@figardchamber.org u w4 of CO~'tf' Ralph G. Hughes, President, 03 Pam Brown, Past Pres., 03 Bill Dickinson, Ex-officio, 05 Financial WealthCare West Coast Bank, Tigard Chief of Police, Tigard 12855 SW Morningstar Drive 11675 SW Pacific Hwy 13125 SW Hall Blvd. Tigard, OR 97223 Tigard, OR 97223 Tigard, OR 97223 780-3332 5245645 598-7482 598-8562 639-6168 684-5654 ralphCaNifeswhatifs.com brownpRwcb.com chiefbillQtit=_ard-or.Eov Marjorie Meeks, Pres Elect, 04 Sharon Scbwingbammer, Dir., 06 Susan Stark Haydon, E:-officio, 05 Reward Travel Banner Bank Tigard/Tualatin School District 13495 SW Village Glen 14800 SW Murray Scholls Dr. #104 6960 SW Sandburg St. Tigard, OR 97223 Beaverton, OR 97007 Tigard, Oregon 97223 639-3%5 6247341 579-1947 521-0492 4314001 4314047 marioriemeeks(i~comcast.net sschwinghammer(abannerbank.com sstarkhaydonna,ttsd.kl2.or.us Lisa Watts, Vice Pres., 06 Gloria Weatherbee, Director, 06 Jeremy Monlux, 05 Excel Excavation, Inc. State Farm InsJMark Creevey CEO 7451 SW Coho Ct. #201 9730 SW Cascade #211 12345 SW Main Street Tualatin, OR 97062 Tigard, OR 97223 Tigard, OR 97223 691-9811 6242683 6394656 639-6302 Gloria.weatherbee.saoi[alstatefa rm.com lisa(a,xlxinc.com ieremyAtit=ardchamber.orQ Bob Nelson, Treasurer, 05 Jeff Tainer, Director, 04 Nelson & Company, Inc. The Bank of Tigard 7000 SW Varns Street 10898 SW 68 Parkway Tigard, OR 97223 Tigard, OR 97223 670-8080 620-9065 892-1010 892-1894 nelsonact7u pacifer.com itainer bankoftieard.com Andrew Svitek, Secretary, 06 Sandy Swayze, Director, 06 520 SW 6th Ave., #1250 Univers LifeSciences Portland, OR 97204 24872 SW Middleton Rd 2749001 3434727 Sherwood, OR 97140 andrew(asvitek.com 998-5832 sandras(a)teleport.com AMENDED BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE, INC. ARTICLE 1: NAME The name of the organization shall be Tigard Area Chamber of Commerce Inc., hereafter referred to as TACO. The TACC shall operate as a non-profit organization, dedicated to the enhancement of commerce in Tigard, Oregon and surrounding communities. ARTICLE 2: OFFICES The TACC shall maintain in the State of Oregon a registered office and a registered agent located at the registered office. The Board of Directors may, at any time, change the location of the registered office and the person designated as the registered agent. The corporation may also have other offices at such places as the Board of Directors may fix by resolution. ARTICLE 3: PURPOSE The TACC shall be organized and operated exclusively for charitable, scientific, literary, and educational purposes. Subject to the limitations stated in the Articles of Incorporation, the purposes of the TACC shall be to engage in any lawful activities, none of which are for profit, for which corporations may be organized under the Oregon Revised Statutes and the Internal Revenue Code. The TACCs primary purpose shall be in accordance with the following objectives: Section 3.1. Mission Statement The Tigard Area Chamber of Commerce works to provide a positive and profitable business environment. Section 3.2. Statement of Purpose The TACC shall have as its primary objective the promotion and maintenance of a sound local economy. This objective shall be pursued by a number of means including, but not limited to: A. Ongoing provision of information and consumer assistance in response to public inquiries in regard to the Tigard area business community; B. Promotion of public awareness concerning the contributions of business to the well- being of the community as a whole; C. Promotion of concepts and proposals that tend to enhance the economic strength and vitality of the Tigard area; BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 1 of 9 D. Promotion of ethical business practices and responsible conduct in all dealings between area businesses and consumers; and E. Encouragement of civic awareness and involvement by aninformed business community. Section 3.3. Limitation of Method The Tigard Area Chamber of Commerce shall exist to promote a positive Tigard business environment. The TACC shall observe all local, state and federal laws and regulations which apply to a non-profit organization as defined by the Internal Revenue Code, and as it may be amended, and by the Oregon Revised Statutes. Section 3.4 Separate Entity The TACC shall have authority to establish a separate 501(c)(3) non-profit organization for charitable purposes to be determined by the Board of Directors. The Board of Directors shall approve formation of that entity by a two-thirds vote of the full Board. ARTICLE 4: MEMBERS Section 4.1. Eligibility Any person, agency, association, corporation, or business entity having an interest in the aforementioned objective shall be eligible to apply for membership. There shall be one class of members. Each member shall be entitled to one vote on all matters for which a membership vote is required by law, the Articles of Incorporation, or these bylaws. All TACC officers, board members and committee members shall, when nominated, elected, or serving, be TACC members in good standing, which includes, but is not limited to, having all applicable membership dues and fees fully paid in advance. After ten (10) day advance written notice and an opportunity for a hearing before a quorum of disinterested board members, any person so nominated, elected, or in actual service who is not a member in good standing, or while serving fails to maintain membership in good standing, shall be immediately removed as an officer, board member, or committee member and expelled from the Chamber notwithstanding any other section in these bylaws. Section 4.2. Election Applications for membership may be submitted in writing for review by the Board of Directors at any regular meeting. Membership shall be automatic upon election by the Board and payment of dues. Section 4.3. Termination of Membership The Board of Directors may terminate the membership of any member after giving the member at least 15 days prior written notice by first class and certified mail of the termination and the reasons for the termination, and an opportunity for the member to be heard by the Board, orally or in writing, not less than five days before the effective date of the termination. Any decision to terminate a member's membership shall be done with at least a two-thirds majority vote of the Board. The Board's decision shall be final and shall not be reviewable by any court. BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 2 of 9 Section 4.4. Does Membership dues shall be assessed at such rate or rates, and according to such schedule or formula, as may be determined by the Board of Directors, payable annually in advance. Section 4.5. Exercises of Privileges Each business entity holding membership shall designate an individual or individuals to exercise the privileges of membership. Those privileges shall include, but shall not be limited to: A. Casting of one vote per member on any matter brought to a vote of the TACC membership; B. Correspondence with the TACC on a regular basis through bulletins, newsletters and other publications; C. Access to Chamber staff assistance and privileged information, at the discretion of the Board of Directors; and D. Eligibility to nominate candidates, and to be nominated, for any vacant position on the Board of Directors or on ad hoc or standing committee. ARTICLE 5: MEETINGS Section 1. Annual Meeting An annual general meeting of TACC shall be held in June of each year for the purpose of informing members concerning the state of the Chamber. The Board of Directors shall determine the time and place for each such meeting and shall provide at least 10 days notice to the members. Section 2. Open Membership Meetings. The President or Board of Directors may call a General Meeting of the TACC at any time. The Members, upon written petition to the Executive Director or the Board of Directors of any 30 members in good standing, may call a General meeting of the TACC at any time. Members shall be notified of such meetings by the Executive Director or Board of Directors at least three days in advance. Section 53. Special Meetings Special meetings of the members shall be held at the call of the Board of Directors, or by the call of the holders of at least five percent of the voting power of TACC by a demand signed, dated, and delivered to TACC's Secretary. Such demand by the members shall describe the purpose for the meeting. Section 5.4. Notice of Meetings Notice of all meetings of the members shall be given to each member at the last address of record, by fast class mail or e-mail at least 7 days before the meeting, or by means other than first BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 3 of 9 class mail at least 30 but not more than 60 days before the meeting. The notice shall include the date, time, place, and general purposes of the meeting. Section 5.5 Quorum and Voting Those votes represented at a meeting of members shall constitute a quorum. A majority vote of the members voting is the act of the members, unless these bylaws or the law provide differently. There shall be no voting by proxy. All meetings conducted under auspices of the TACC shall be governed by the latest edition of Robert's Rules of Order, Revised. Meetings may be held by telephone or telecommunications, as long as all members can hear each other. Meetings may be held via e-mail on the condition that at least a majority of the members responding must vote in favor of each resolution or issue. Section 5.6 Action By Consent Any action required by law to be taken at a meeting of the members, or any action that may be taken at a members meeting, may be taken without a meeting if a consent in writing, setting forth the action to be taken or so taken, shall be signed by all the members. Section 5.7. Committee Meetings Committee meetings may be called at any time by the Chairman or by the Executive Director. A majority of members shall constitute a quorum of all committees. ARTICLE 6: BOARD OF DIRECTORS Section 6.1. Composition The Board of Directors shall consist of no fewer than seven (7) and no more than thirteen (13) directors. The Board shall have the following positions: President, President-Elect, Vice President, Immediate Past President, Secretary, Treasurer, and up to seven directors-at-large. The Executive Director shall serve as a non-voting member of the Board. In addition, the Board may appoint up to three non-voting ex-officio members of the Board, one of whom shall be a representative of the City of Tigard. Section 6.2. Responsibilities The policy-making authority of the TACC shall be vested in the Board of Directors, which shall control the Chamber's property, be responsible for its finances and direct its affairs. Section 63. Board of Directors Meetings The Board of Directors shall meet as often as necessary to ensure the efficient operation of the TACC. Meetings shall be called by the President at the President's sole discretion, or by the President upon request of any two Board members. Each Board member shall be notified of meetings at least 24 hours in advance. A majority of the Board members in office immediately before the meeting begins shall constitute a quorum at all meetings; however, a quorum must include at least one-third of the Directors in office just prior to the meeting. If a quorum is present, action is taken by a majority vote of directors present. Any regular or special meeting of the Board of Directors may be held by telephone or telecommunications, as long as all Board BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 4 of 9 members can hear each other. Meetings may be held via e-mail on the condition that at least seventy-five percent of the members must respond in order for any vote to be taken. Section 6.4. Actions Without Meetings Any action required by law to be taken at a meeting of the Board, or any action that may be taken a Board meeting, may be taken without a meeting if a consent in writing, setting forth the action to be taken, shall be signed by all the Directors. Section 6.5. Term All members of the Board shall take office on July 1. Executive Officers shall serve terms of one year. Directors-at-large shall serve terms of two years. A board member may be reelected without limitation on the number of terms served. The Board shall be elected by the members at the annual meeting of the members. Section 6.6. Nominations and Elections A. On or before March 15 of each year, the President shall appoint a Nominating Committee for the purpose of selecting and interviewing prospective Board members. The Committee shall consist of the President Elect, serving as Chair; two other Board members; and two non-board members of TACC. B. The Nominating Committee shall propose a complete slate of Directors, all of whom shall have expressed their willingness to serve, and shall post its nominations in the Chamber office at least 30 days prior to the date of the next annual election. C. Any member in good standing may make additional nominations up to, but not exceeding, the number of Board positions to be filled. Such nominations to the nominating committee may be made up to fourteen (14) days prior to the annual election meeting. D. Directors shall be elected by a majority membership vote during the annual election meeting in June. Nominees receiving the highest number of votes shall be elected. Section 6.7. Filling of Vacancies The office of any Board member may be declared vacant when a Board member has been absent from three regularly scheduled meetings in a calendar year. Vacancies shall be declared by a majority vote of the Board. Any Board member or Officer may be replaced by a majority vote of the Board. Vacant positions may remain unfilled, at the discretion of the Board, so long as the total number of Board members does not fall below five. In the event of the President's resignation, dismissal or inability to perform the duties of office, the Board shall designate an Acting President, with succession to proceed in the following order: President Elect, Vice President, Secretary, Treasurer. Section 6.8. No Salary Board members shall not receive salaries for their Board services, but may be reimbursed for expenses directly related to Board service. BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 5 of 9 ARTICLE 7: OFFICERS Section 7.1. President The President shall advise and direct such action as may be necessary to fulfill the objectives of the TACC. The President shall perform all duties incident to the office including, but not limited to: A. Presiding over all meetings of the general membership, the Board of Directors; B. Preparing of matters to be presented for Board consideration; C. Serving as an ex-officio member of all TACC committees; and D. Providing guidance to other Board members in the performance of their duties and monitoring the activities of all Chamber divisions and Board-level committees. Section 7.2. President Elect The President Elect shall be delegated such responsibilities as may be necessary to assist the President in the overall guidance of TACC operations. The President Elect shall assume the duties of the President during the President's absence and, barring failure of confirmation during the annual election, shall succeed to the President's office at the completion of the term as President Elect. Section 7.3. Vice President The Vice President shall be delegated such responsibilities as may be necessary to assist the President and President Elect in the overall guidance of TACC operations. The Vice President shall assume the duties of the President in the event the President and President Elect are absent during the annual election. Section 7.4. Secretary The Secretary shall keep an accurate record of all Board proceedings and shall provide copies of the record to the Board on regular basis. The Secretary shall assist in such other matters as may be necessary to fulfill his or her responsibilities as a member of the Board. Section 7.5. Treasurer The Treasurer shall be responsible for the safeguarding of all funds received by the TACC, and shall maintain an accurate record of the Chamber's financial condition. Section 7.6. Executive Director The Executive Director shall serve at the discretion of the Board. The Executive Director shall be responsible for supervision and management of the office and day-to-day business affairs of the TACC. The Executive Director shall implement the policies of the Board of Directors and shall have direct authority over all TACC staff. BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 6 of 9 ARTICLE 8: EXECUTIVE COMMITTEE Section 8.1. Composition The Executive Committee shall consist of the President, the President Elect, the Vice President, the Immediate Past President, the Secretary, and the Treasurer. The Executive Director shall be a non-voting member. Section 8.2. Responsibilities The Executive committee shall meet at the request of the President to keep informed of all Chamber activities and shall assume responsibility for the following: A. Supervision of the Executive Director; B. Negotiation of wages and establishment of compensation for all TACC staff; C. Efficient operation of TACC in the event of the Executive Director's resignation, dismissal or inability to perform duties; and D. Efficient response to timely issues or emergency situations which may confront the TACC during the interim periods between Board meetings. Section 83. Executive Committee Meetings Meetings shall be called by the President at the President's sole discretion, or by the President upon request of any Executive Committee member. A majority of the Executive Committee members in office immediately before the meeting begins shall constitute a quorum at all meetings. If a quorum is present, action is taken by a majority vote of members present. Any regular or special meeting of the Executive Committee may be held by telephone or telecommunications, as long as all members can hear each other. Meetings may be held via e-mail on the condition that at least seventy-five percent of the members must respond in order for any vote to be taken. ARTICLE 9: COMMITTEES AND DIVISIONS Section 9.1. Delegation of Authority The President, with the approval of the Board of Directors, shall create such divisions and committees as are deemed necessary to conduct the programs and activities of the TALC. Division and committee chairs shall be appointed by the President, and shall conduct such meetings and delegate such responsibility as may be required for efficient performance of assigned duties. Section 9.2. Limitations of Power No action by any division, committee or member shall be binding upon, or constitute an expression of, the policy of the TACC until such action is approved or ratified by the Board of Directors. Section 9.3. Committees BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 7 of 9 Aside from the Executive Committee, which has duties as set forth in Article 8 herein, the Board of Directors may create such other committees as it deems necessary and desirable. Each such committee shall include at least one current Board member. Every committee shall report its actions to the Board on a regular basis. Such committees shall exercise functions of the Board of Directors only if at least two Directors are on the committee and if the entire Board is promptly informed of such actions. Every committee shall keep such records, including financial records, as the Board may require and shall make those records available to the Board at its discretion. ARTICLE 10: FINANCES Section 10.1. Revenues and Disbursements All money received by the TACC shall be placed in a general operating fund, with the exception of any money subscribed or contributed for a specific purpose requiring placement in a separate fund. Such funds shall be kept on deposit in financial institutions approved by the Board of Directors, subject to withdrawals signed by any two persons authorized by the Board of Directors, but limited to members of the Board of Directors and TACC staff. Section 10.2. Fiscal year The fiscal year of the TACC shall be July I through June 30. Section 10.3. Budget Not less than five (5) months prior to the beginning of each fiscal year, the President shall appoint a Budget committee to formulate a balanced projection of revenues and expenses for approval of the Board of Directors. Section 10.4. Annual Accounting The accounts of the TACC shall be compiled annually as of the close of business on June 30 by a qualified person selected by the Executive committee. An audit of the books may be ordered by the Board of Directors at any time. ARTICLE 11: INDEMNIFICATION The Corporation shall indemnify to the fullest extent permitted by Oregon law any person who has been made, or threatened to be made, a party to an action, suit or proceeding, whether civil, criminal, administrative, investigative, on appeal, or otherwise (including an action, suit or proceeding by or in the right of the corporation) by reason of the fact that the person is or was a director, officer, employee or agent of TACC; or because another corporation, partnership, joint venture, trust or other enterprise was doing business with TACC. The right to and amount of indemnification shall be determined in accordance with the provisions of Oregon law in effect at the time of determination. ARTICLE 12: DISSOLUTION The Chamber shall use its assets only to accomplish the objectives and purposes specified in these bylaws, and no part of said assets shall inure, or be distributed, to members of the Chamber. On dissolution of the Chamber, any assets remaining shall be distributed to one or BYLAWS OF TIGARD AREA CHAMBER OF COMMERCE (2006) Page 8 of 9 more regularly organized and qualified charitable, educational, scientific or philanthropic organizations to be selected by the Board of Directors as defined in IRS Section 501 (c) 3. ARTICLE 12: AMENDMENTS These bylaws may be amended or altered by a two-third (2/3) vote of the Board of Directors, or by a majority of the members at any regular or special meeting, providing the notice for the meeting includes the proposals for amendment. Any proposed amendments or alterations shall be submitted in writing to the Board or the members at least ten days in advance of the meeting at which time they are to be acted upon. 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O $ I$ ! S N s co nm I~I o g gI$ °lgl o $ I$ $ g 1.88811. CO) ~3' gig °o,g8 `a18 888 $ g $ 8 ~gg8.n $88 o 0 O ~ N N ~ vi O N N N R a 8 S $ 8 888 °8 gHpp88s 2 s p8 °s8s° 8188 ~ ~gy N O H° o N o ° A a g n m ' O S° m ° R N ' 1~ r N m . r N 19 OI ~O an,d gig a ggd 8d8sH 88 g8g$g 8 ~ ~ S g s em ~ ggg ggg ~ P 2 NN .X~ ws! g i g g g gg $ g g g H H n 2$ :3 g g g n o ~ I$I o m lI$ ° & S gAr4I 888 &g ggg e g g~SP 8 8$888 8~sg It: g I~I~l I N g N ~ m < .-H I$ d l l I ° a la A s a s ° g (a Ip! S 8 8 A S gS P gaq n O g jsjR 1 O N O O O O ° Ol0 ° OI°l O ^ OI~ ° ~9 m O N °I2 O lt~~ 1-1 C E ~ E E o c° E StY _ 8 - A 9a fill an ~g W a •s~ €N •~III a i aQx s A8 s-ss x~3s a amas ~ ~m•~ LS g ~ ~ ~ ~ ~ n`a`3A • u~ f g J• H f~ g yq S g HU 2:30 PM Tigard Area Chamber o1 Commerce 10MM Cash Basle Profit & Loss Budget Overview July 2006 thmugh June 2007 . TOTAL qqu~o Ju e~S.06 6 NIV 06 eeDee 06 en 07 Feb Maro?~ a 07 Wrr aa M ~ae 07 Jug Jul . Net Ordinary Income 14.057.84 (4.232.97) 1,849.89 8,34731 (S.M.39) ,884.83) 2081Ii8 10,351080 808.88 725245 7,503.80 (11,314,60 27,838.80 Net Income 14,057.94 4,232.5 1.848.89 8,347.81 6,980.38 p,584.83) (2.081•!,8) 10,351.50 8,858.88 7,262.860 (8 314.50) _ 27,838.80 10:24 Ann Tigard Area Chamber of Commerce 02/05/07 Profit & Loss Cash Basis July 2005 through June 2006 Jul'05 - Jun 06 Ordinary Income/Expense Income After Hours Sponsor 200.00 Ambassador Committee Sales 15.00 Balloon Festival Souvenir Booth Souvenir Booth Sales 25.00 Total Souvenir Booth 25.00 Total Balloon Festival 25.00 Bowlerama Game Expense (305.00) Sponsorships 1,280.00 Team Entry Fees 2,730.00 Total Bowlerama 3,705.00 Building Occupancy Community Room Rental 7,905.10 Copies 89.07 Reimbursements 1,171.97 Rent Income 20,710.67 Building Occupancy - Other 385.00 Total Building Occupancy 30,261.81 Directory Directory Income 26,760.00 Total Directory 26,760.00 Forum Lunches Breakfast Seminar (2,851.42) Forum Lunch Income 3,963.00 Forum Lunch Sponsorships 822.00 WBF/WFT - Expense 315.14 Total Forum Lunches 2,248.72 Golf Tournament Ad Book 227.50 Entry Fees 6,680.00 Food & Beverage Exp (200.59) Games 1,730.00 Golf Course Charges (2,353.89) Sponsorships 10,000.00 Trophies & Other Expense (1,134.59) Golf Tournament - Other 3,135.00 Total Golf Tournament 18,083.43 Harvest Hoedown Hoedown Dinner Expense (1,427.31) TICKET SALES 1,970.00 Harvest Hoedown - Other 2,525.00 Total Harvest Hoedown 3,067.69 Page 1 10:24 AM Tigard Area Chamber of Commerce 02/05/07 Profit & Loss Cash Basis July 2005 through June 2006 Jut '05 - Jun 06 Hotline Advertising Income 90.00 Inserts 425.00 Mailing Costs (339.29) Postage (620.66) Total Hotline (444.95) Interest Income 2.26 Interest Income - Building 35.79 Labels 292.00 Membership Dues Initation Fee 2,325.02 New 30,139.60 Renewal 107,480.22 Membership Dues - Other 833.00 Total Membership Dues 140,777.84 Merchandise 429.00 Miscellaneous Certificate of Origin 55.00 Miscellaneous - Other 29.20 Total Miscellaneous 84.20 Presidents club lunch 63.00 Raffles & After Hours (38.24) Raffles & After Hours 3.00 Relocation Packet Income 180.33 Scholarships (VOLUNTARY) 8,378.98 Shining Stars Dinner Expense (3,290.30) Other Expenses (43.00) Program Book 42.50 Silent Auction 10,605.00 Sponsorships 6,364.00 Ticket Sales 3,508.00 Total Shining Stars 17,186.20 TFC SEMINAR (68.70) Uncategorized Income (3,972.00) WCVA 4,365.00 Web Site Advertising (330.00) Total Income 251,310.36 Expense Bank Charges Interest Expense 11,152.63 Service Charges 875.22 Visa Discount 1,231.62 Bank Charges - Other 146.00 Total Bank Charges 13,405.47 Board Meetings 174.41 Page 2 10:24 AM Tigard Area Chamber of Commerce 02/05/07 Profit & Loss Cash Basis July 2005 through June 2006 Jul'05 - Jun 06 Building Expenses Electricity 2,440.32 Garbage 485.35 Insurance - Building Liability 1,777.10 Janitorial 299.15 Maintenance 229.47 Mortgage Interest 4,863.53 Natural Gas 1,006.32 Property Taxes 5,736.25 Security 334.25 Water & Sewer 695.98 Building Expenses - Other 420.49 Total Building Expenses 18,288.21 Committee expense 42.50 Depreciation 16,178.00 Insurance - Board Liability 2,730.00 Leased Personnel Assistant to Executive Direc... 23,511.77 Benefits 7,244.98 Commission 7,083.96 employee benefit 644.84 Executive Director 39,942.40 Executive Director- SCarolyn 3,883.08 Fees 8,285.82 Membership Director 2,495.30 Milage 31.48 Project Specialist 8,894.77 Leased Personnel - Other 0.00 Total Leased Personnel 102,018.40 Miscellaneous Expense 2,483.18 Office Expenses Copier Lease 292.41 Maintenance 993.44 Copier - Other 1,058.94 Total Copier 2,344.79 Dues 480.00 Equipment 287.88 Meals & Entertainment 90.23 Postage 848.82 Printing 397.20 Signage 194.65 Staff Expense Auto Allowance 59.52 Conferences 2,687.77 Directors Expense (158.97) Sotware & Training 377.38 Staff Expense - Other 56.55 Total Staff Expense 3,022.25 Page 3 10:24 AM Tigard Area Chamber of Commerce 02/05/07 Profit & Loss Cash Basis July 2005 through June 2006 Jul '05 - Jun 06 Subscriptions 45.00 Supplies 977.74 Telephone 2,129.94 Web Hosting 315.00 Office Expenses - Other (150.94) Total Office Expenses 10,982.56 Scholarships Paid 2,000.00 Taxes & licenses 50.00 Total Expense 168,352.73 Net Ordinary Income 82,957.63 Other Income/Expense Other Income Holiday Lunch (175.00) Total Other Income (175.00) Other Expense Remembursed Expense (31.41) Uncatagorized Expense 842.98 Total Other Expense 811.57 Net Other Income (986.57) Net Income 81,971.06 Page 4 1x23 AM Tigard Area Chamber of Commerce 02/05107 Profit 8, Loss Budget vs. Actual Cash Basis July 2005 through June 2006 Jul'05 - Jun 06 Budget $ Over Budget % of Budget Ordinary Income/Expense Income After Hours Sponsor 200.00 Ambassador Committee Sales 15.00 Balloon Festival Souvenir Booth Souvenir Booth Sales 25.00 Total Souvenir Booth 25.00 Total Balloon Festival 25.00 Bowlerama Game Expense (305.00) Sponsorships 1,280.00 600.00 680.00 213.3% Team Entry Fees 2,730.00 2,080.00 650.00 131.3% Total Bowlerama 3,705.00 2,680.00 1,025.00 138.2% Building Occupancy Community Room Rental 7,905.10 7,320.00 585.10 108.0% Copies 89.07 180.00 (90.93) 49.5% Reimbursements 1,171.97 Rent Income 20,710.67 18,900.00 1,810.67 109.60/0 Building Occupancy - Other 385.00 Total Building Occupancy 30,261.81 26,400.00 3,861.81 114.6% Directory Directory Income 26,760.00 6,000.00 20,760.00 446.0% Total Directory 26,760.00 6,000.00 20,760.00 446.0°x6 Forum Lunches Breakfast Seminar (2,851.42) (4,095.00) 1,243.58 69.6% Forum Lunch Income 3,963.00 5,138.00 (1,175.00) 77.1% Forum Lunch Sponsorships 822.00 1,800.00 (978.00) 45.7% WBF1WFT - Expense 315.14 Total Forum Lunches 2,248.72 2,843.00 (594.28) 79.1% Fund Raiser 0.00 385.00 (385.00) 0.0% Golf Tournament Ad Book 227.50 1,425.00 (1,197.50) 16.0% Entry Fees 6,680.00 11,500.00 (4,820.00) 58.1% Food 8 Beverage Exp (200.59) (2,000.00) 1,799.41 10.0% Games 1,730.00 850.00 880.00 203.5% Golf Course Charges (2,353.89) (10,500.00) 8,146.11 22.4% Sponsorships 10,000.00 9,250.00 750.00 108.1% Trophies 8 Other Expense (1,134.59) (100.00) (1,034.59) 1,134.6% Golf Tournament - Other 3,135.00 Total Golf Tournament 18,083.43 10,425.00 7,658.43 173.5% Harvest Hoedown Hoedown Dinner Expense (1,427.31) TICKET SALES 1,970.00 Harvest Hoedown - Other 2,525.00 Total Harvest Hoedown 3,067.69 Hotline Advertising Income 90.00 Inserts 425.00 600.00 (175.00) 70.8% Mailing Costs (339.29) Postage (620.66) (1,740.00) 1,119.34 35.7% Total Hotline (444.95) (1,140.00) 695.05 39.0% Interest Income 2,26 Interest Income - Building 35.79 Labels 292.00 200.00 92.00 146.0% Page 1 10.23AM Tigard Area Chamber of Commerce 021051D7 Profit & Loss Budget vs. Actual Gash Basis Jury 2005 through June 2006 Jul '05 - Jun 06 Budget $ Over Budget % of Budget Membership Dues In'dation Fee 2,325.02 900.00 1,425.02 258.3% New 30,139.60 16,600.00 13,539.60 181.6% Renewal 107,48022 62,480.00 45,000.22 172.0% Membership Dues - Other 833.00 Total Membership Dues 140,777.84 79,980.00 60,797.84 176.0% Merchandise 429.00 Miscellaneous Certificate of Origin 55.00 Miscellaneous - Other 29.20 120.00 (90.80) 243% Total Miscellaneous 84.20 120.00 (35.80) 702% Presidents club lunch 63.00 Raffles & After Hours (38.24) 900.00 (938.24) (4.2)% Raffles & After Hours 3.00 Relocation Packet Income 180.33 120.00 60.33 150.3% Scholarships (VOLUNTARY) 8,378.98 2,750.00 5,628.98 304.7% Shining Stars Dinner Expense (3,290.30) (4,000.00) 709.70 82.3% Other Expenses (43.00) (250.00) 207.00 17.2% Program Book 42.50 1,150.00 (1,107.50) 3.7% Silent Auction 10,605.00 5,500.00 5,105.00 192.8% Sponsorships 6,364.00 6,500.00 (136.00) 97.9% Ticket Sales 3,508.00 3,000.00 508.00 116.9% Total Shining Stars 17,186.20 11,900.00 5,286.20 144.4% TFC SEMINAR (68.70) Tigard Blast 0.00 500.00 (500.00) 0.0% Uncategorized Income (3,972.00) WCVA 4,365.00 1,500.00 2,865.00 291.0% Web Site Advertising (330.00) 2,400.00 (2,730.00) (13.8)% Total Income 251,310.36 147,963.00 103,347.36 169.80A Expense Bank Charges Interest Expense 11,152.63 Service Charges 875.22 Visa Discount 1,231.62 2,175.00 (943.38) 56.6% Bank Charges - Other 146.00 60.00 86.00 243.3% Total Bank Charges 13,405.47 2,235.00 11,170.47 599.8% Board Meetings 174.41 Building Expenses Electricity 2,440.32 2,520.00 (79.68) 96.8% Garbage 485.35 420.00 65.35 115.6% Insurance - Building Liability 1,777.10 3,770.00 (1,992.90) 47.1% Janitorial 299.15 Maintenance 229.47 1,320.00 (1,090.53) 17.4% Mortgage Interest 4,863.53 10,755.07 (5,891.54) 45.2% Natural Gas 1,006.32 980.00 26.32 102.7% Property Taxes 5,736.25 5,610.00 126.25 102.3% Security 334.25 263.40 70.85 126.9% Water & Sewer 695.98 520.00 175.98 133.8% Budding Expenses - Other 420.49 Total Building Expenses 18,288.21 26,158.47 (7,870.26) 69.9% Committee expense 42.50 Depreciation 16,178.00 Insurance - Board Liability 2,730.00 1,353.00 1,377.00 201.8% Page 2 to:23 AM Tigard Area Chamber of Commerce 02/05/07 Profit & Loss Budget vs. Actual Cash Basis July 2005 through June 2006 Jul '05 - Jun 06 Budget $ Over Budget % of Budget Leased Personnel Assistant to Executive Dir... 23,511.77 30,000.00 (6,488.23) 78.4% Benefits 7,244.98 9,324.00 (2,079.02) 77.7% Commission 7,083.96 employee benefit 644.84 Executive Director 39,942.40 40,632.00 (689.60) 98.3% Executive Director- SCarol... 3,883.08 Fees 8,285.82 12,000.00 (3,714.18) 69.00/0 Membership Director 2,495.30 Milage 31.48 Project Specialist 8,894.77 Leased Personnel - Other 0.00 Total Leased Personnel 102,018.40 91,956.00 10,062.40 110.9°x6 Miscellaneous Expense 2,483.18 480.00 2,003.18 517.3% Office Expenses Copier Lease 292.41 877.20 (584.79) 33.3°k Maintenance 993.44 Copier - Other 1,058.94 Total Copier 2,344.79 877.20 1,467.59 267.3% Dues 480.00 755.00 (275.00) 63.6% Equipment 287.88 370.00 (82.12) 77.8% Meals 8, Entertainment 90.23 d88 82 235.89'0 Postage 848.82 360.00 Printing 397.20 840.00 (442.80) 47.3% Signage 194.65 Staff Expense Auto Allowance 59.52 1,800.00 (1,740.48) 3.3% Conferences 2,68777 3,400.00 (712.23) 79.1% Directors Expense (158.97) 1,600.00 (1,758.97) (9.9)°!0 Sotware & Training 377.38 200.00 177.38 188.7°x6 Staff Expense - Other 56.55 Total Staff Expense 3,022.25 7,000.00 (3,977.75) 43.2% Subscriptions 45.00 33.00 12.00 136.4% Supplies 977.74 2,050.00 (1,07226) 47.7% Telephone 2,129.94 1,991.67 138.27 106.90/6 Web Hosting 315.00 Office Expenses - Other (150.94) Total Office Expenses 10,982.56 14,276.87 (3,294.31) 76.9% Scholarships Paid 2,000.00 3,000.00 (1,000.00) 66.7% Taxes & licenses 50.00 Total Expense 168,352.73 139,459.34 28,893.39 120.7% Net Ordinary Income 82,957.63 8,503.66 74,453.97 975.6% Other Income/Expense Other Income Holiday Lunch (175.00) Total Other Income (175.00) Other Expense Remembursed Expense (31.41) Uncatagorized Expense 842.98 Total Other Expense 811.57 Net Other Income (986.57) Net Income 81,971.06 8,503.66 73,467.40 964.0% Page 3 Tualatin Tualatin Valley Community Band Valle P.O. Sax 230773 Comtrig im Tigard, OR 97281-0773 Band January 29, 2007 Mr. Robert Sesnon Financial and Information Services Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Sesnon, I am pleased to submit our 2007 community events funding request to the City of Tigard. I believe the material provided is complete. If you have any questions about the content of this application, do not hesitate to contact me at 503-414-3058 or ppasteris@verizon.net. I look forward to working with you and the City to continue our Band's tradition of serving the Tigard Community with quality, live musical performances and community services. Sincerely, Phil Pasteris President, Tualatin Valley Community Band Cc: Tualatin Valley Community Band Board of Directors, NCB, P.O. Box 97281-0773, Tigard, OR Tualatin Valley Community Band FY-2007 Community Event Funding Request Event Name: Tualatin Valley Community Band - hfp://www.tvcb.gen.or.us Address: P.O. Box 230773, Tigard, Oregon 97281-0773 Contacts: Phil Pasteris, Board President, 639-9740 (h), 414-3058 (w), p.pasteris(cr~,verizon.net Steve Heuser, Music Director, 691-1446 (h), 691-9700 (w) steve.heuser@verizon.net 1. Request Cash $2,000 In-kind Services Use of the Bishop-Scheckla Structure for weekly rehearsals and free public summer concerts. Total Request $2,000 2. Purpose of Funding Request: The primary purpose of our request is to support the costs associated with providing high quality and live music to the members of the Tigard community. The TVCB is requesting a grant of $2,000 this year, the same amount as in 2006, in order to continue to perform public concerts in high quality facilities available in the Tigard community. The Tualatin Valley Community Band (TVCB) is a State of Oregon recognized nonprofit organization with a three-fold mission (1) to provide high quality, live, public music performances for civic and educational functions, (2) to provide an opportunity for musicians of all ages and ethnic backgrounds to perform music, and (3) to foster music education by providing individual scholarships and donations to music education programs. TVCB was formed in 1989 and has been under the direction of Steve Heuser since 1991. TVCB has approximately 65 members, member ages ranging from teens to 70s. The funds requested from the City of Tigard would be used as follows (see TVCB Adopted Budget for details): • Tigard/Tualatin High School Auditorium rental, 2 free public concerts @ $600/concert $1,200 • Music scores, funds matched by TVCB, approximately 6 music scores $300 • Liability insurance to perform free public concerts in Tigard $500 Total Request $2,000 3. 'How will this event benefit the Tigard Community? TVCB provides Tigard with public concerts that raise the awareness of Arts in our community. TVCB also supports the Tigard-Tualatin school system by providing students a no-cost opportunity to participate and extend their training by participating in a musical organization during non-school hours. During 2006, the TVCB provided several free public events in the Tigard - Portland metropolitan area: 1. "Music is for Life Concert," Athey Middle School, February 26, 2006 2. "Spring Concert," Tigard Library, May 21, 2006 3. Tigard 4th of July Celebration, Tigard High Football Stadium 4. "Summer Concert," Tigard Cook Park, July 31, 2006 5. "City of Tigard Birthday Party," Tigard Library, September 10, 2006 6. "Winter Melodies Concert," Tigard High School, December 10, 2006 7. "Caroling on the Commons," Tualatin Commons, December 17, 2006 1/29/2007 10:01:00 PM tigardfunds-request-2007 (2).doc Page I of 6 Tualatin Valley Community Band FY-2007 Community Event Funding Request The TVCB plans to continue its performance schedule in 2007 using a variety of venues in the Tigard area. Our rehearsals are open to the public in Cook Park every Tuesday evening during the summer. 4. How Many Tigard residents do you anticipate participating in these events? Several thousand Tigard residents attend the Fourth of July concert; several hundred attend each of our indoor concerts and our July Cook Park concerts. Our publicity committee works closely with the City of Tigard and all media outlets to publicize upcoming concerts. We are actively searching for opportunities to perform for school and city events. 1/29/2007 10:01:00 PM tigardfunds-request-2007 (2).doc Page 2 of 6 Tualatin Valley Community Band FY-2007 Community Event Funding Request 5. Financial Information 5.a.1 FY-2006 Actual Expenditures TVCB 2006 Income & Expense - 2006 1/1/2006 through 12/31/2006 Category Description 1/1/2006- 12/31/2006 INCOME CD Sales 82.00 Donations 4,719.01 Int Inc 162.38 PGE Grant 500.00 T-Shirt Sales 119.00 TOTAL INCOME 5,582.39 EXPENSES Uncategorized 0.00 Ads 212.83 Business Tax 50.00 CD Cost 75.00 Donations Paid 150.00 Entry Fees 125.00 Insurance 505.00 Music 763.00 Office Supplies 7.00 P 0 Box Rent 38.00 Postage 7.80 Printing 215.00 Rent Paid 374.00 Shipping 47.97 T-Shirt Cost 141.00 Tax Other 30.00 TOTAL Tax 30.00 TOTAL EXPENSES 2,741.60 OVERALL TOTAL 2,840.79 1/29/2007 10:01:00 PM tigardfunds-request-2007 (2).doc Page 3 of 6 Tualatin Valley Community Band FY-2007 Community Event Funding Request 5.a.2 FY-2007 TVCB Proposed and Adopted Budget TVCB PLANNING BUDGET 112612007 FY-2006- FY-2006 FY-2007 GENERAL FUND Planned Final Diff (F-P) Planned START OF YEAR BALANCE $3,679.10 $7,296.23 END OF YEAR BALANCE $7,118.99 $7,233.23 NET CHANGE $3,439.89 -$63.00 INCOME Uncategorized CD Archive Sales $100.00 $82.00 -$18.00 $125.00 Donations $3,050.00 $5,219.01 $2,169.01 $3,100.00 Folio Rent $0.00 $0.00 $0.00 $0.00 T-Shirt Sales $75.00 $119.00 $44.00 $1,200.00 Interest Income Checking $38.93 $38.93 $40.00 FROM Scholarshp Fund $900.00 $0.00 -$900.00 $0.00 FROM Sheet Music Svc $0.00 $0.00 $0.00 $0.00 TOTAL INCOME $3,535.00 $5,458.94 $1,923.94 $4,465.00 EXPENSES Ads - Publicity $200.00 $212.93 -$12.93 $200.00 Business Tax $50.00 $50.00 $0.00 $50.00 CD Costs $60.00 $75.00 -$15.00 $100.00 Entry Fees $125.00 $125.00 $0.00 $125.00 Donations Paid to TTSD (Rental) $150.00 $150.00 $0.00 $150.00 Finance Charge $0.00 $3.16 -$3.16 $0.00 Instrument Rental (TTSD) $0.00 $0.00 $0.00 $0.00 Instrument Service $0.00 $0.00 $0.00 $0.00 Instruments $0.00 $0.00 $0.00 $0.00 Insurance $600.00 $505.00 $95.00 $510.00 Office Supplies $5.00 $0.00 $5.00 $25.00 P O Box Rent $38.00 $38.00 $0.00 $38.00 Postage $5.00 $7.80 -$2.80 $10.00 Printing $0.00 $215.00 -$215.00 $215.00 Rent Paid (Concerts) $1,200.00 $374.00 $826.00 $1,200.00 Signage $0.00 $18.67 -$18.67 $50.00 Shipping $5.00 $0.00 $5.00 $30.00 T-Shirt Cost $200.00 $141.00 $59.00 $1,125.00 Music Purchases $700.00 $627.98 $72.02 $700.00 TOTAL EXPENSES $3,118.00 $2,330.61 $787.39 $4,528.00 1/29/2007 10:01:00 PM tigardfunds-request-2007 (2).doc Page 4 of 6 Tualatin Valley Community Band FY-2007 Community Event Funding Request SCHOLARSHIP FUND Starting Balance $5,537.00 $5,537.00 Interest Income CD Scholarship $0.00 $230.00 Scholarship Donations $0.00 $0.00 Total Income $0.00 $230.00 Expenses $0.00 $1,500.00 Final Balance $5,537.00 $4,267.00 NET BALANCE CHANGE $0.00 -$1,270.00 GENERAL FUND Starting Balance $3,679.10 $7,296.23 Income $5,458.94 $4,465.00 Expenses $2,330.61 $4,528.00 Final Balance $6,807.43 $7,233.23 NET BALANCE CHANGE $3,128.33 -$63.00 FY-2006- FY-2006 FY-2007 Planned Final Diff (F-P) Planned Notes as follows: I . Rent Paid: Tigard-Tualatin School District auditorium rental costs are budgeted for two at $600.00 per performance. 2. Scholarship: Amounts distributed based on amount available and will not exceed $300 per individual. Five scholarship projected in FY-2006 for a total of $1,500. 3. Cash balances as follows: a. General Fund: 1/1/2006 $3,679.10, 12/31/06 $6,807.434 b. Scholarship:, 1/1/2006 $5,537.00, 12/31/06 $5,537.00 4. Major revenue sources for 2006 were the City of Tigard $2,000, Washington County Arts, Heritage, & Humanities Coalition $1,400, Tigard 4`" of July Committee $200, Cash concert donations $1,319. The Saxton Scholarship Fund received $0. 5. Major expenditures were for auditorium rental $374, liability insurance $505, music $628, advertisements $213, printing $215. 6. Authorized positions are as follows: Phil Pasteris, President; Tim Roberts, Secretary; Phil DeLuca, Treasurer. Board Members include Steve Heuser, TVCB Music Director Robert Shannon, Associate Director, Chris Lewis, Librarian, Phil DeLuca, Dave Nelson, Dave Nottke, and Ken Scheckla. New members for 2006 include Barry Albertson and Dan Golden. All positions are uncompensated. 1/29/2007 10:01:00 PM tigardfunds-request-2007 (2).doc Page 5 of 6 Tualatin Valley Community Band FY-2007 Community Event Funding Request 5.b Financial Statements The TVCB FY-2006 check register from Quicken is presented. 5.c Articles of Incorporation Articles of Incorporation are on file with the City of Tigard. No changes were made during FY-2006 5.d 501(c)(3) Status TVCB obtained a federal tax-exempt designation on November 21, 2001 and is on file at the City of Tigard. The TVCB Employer Identification Number is 93-1168909 and our DLN Number is 17053299033021. 5.e Organizational Bylaws Bylaws are on file with the City of Tigard. No changes were made during FY-2006 1/29/2007 10:01:00 PM tigardfunds-request-2007 (2).doc Page 6 of6 Transaction - 2006 1/1/2006 through 12/31/2006 1/26/2007 Page 1 Date Account Num Description Memo Category Cir Amount BALANCE 1213112005 ; 704.10 1/30/2006 CD at HomeSt... Tualatin Valley... for 7 mo CD [Checking] 5,000.00 8/30/2006 CD at HomeSt... DEP Interest Earned Int Inc 123.45 1/15/2006 Checking 442 Corporation Di... reg. # 44494... Business Tax R -50.00 1/15/2006 Checking 443 Postmaster Box 230773 r...P O Box Rent R -38.00 1/15/2006 Checking 444 Community Ne...Tigard Times... Ads R -35.56 1/15/2006 Checking 445 S Sheet Music S... cust 58680, i... -Split- R -50.00 1/15/2006 Checking 446 Steve Heuser poster reimb Printing R -35.00 1/25/2006 Checking DEP Nina LeTrinh #1212 Donations R 50.00 1/30/2006 Checking 447 Tualatin Valley... for 7 mo CD [CD at Homes..: R -5,000.00 1/30/2006 Checking 448 Tualatin Valley... to open chec... [Checking Ho... R -3,800.00 8/30/2006 Checking DEP Credit check not iss... Donations 10.00 8/30/2006 Checking 449 Transfer Money check #449 [Checking Ho... -267.54 10/11/2006 Checking DEP Bank Stateme... 0.00 11/9/2006 Checking DEP Bank Stateme... 0.00 1/30/2006 Checking Ho... Tualatin Valley... to open chec... [Checking] R 3,800.00 1/31/2006 Checking Ho... Interest Earned Int Inc R 0.16 2/2712006 Checking Ho... 501 S Sheet Music S... cust 58680, -Split- R -55.00 2/28/2006 Checking Ho... Interest Earned Int Inc R 2.18 3/2/2006 Checking Ho... DEP Cash T-shirts T-Shirt Sales R 74.00 3/31/2006 Checking Ho... Interest Earned Int Inc R 2.43 4/3/2006 Checking Ho... DEP Cash CDs CD Sales R 17.00 4/30/2006 Checking Ho... Interest Earned Int Inc R 2.36 5/8/2006 Checking Ho... DEP S Cash PGE Grant 8... -Split- R 530.00 5/9/2006 Checking Ho... 502 S Sheet Music S... rust 58680, s...-Split- R -165.00 5/9/2006 Checking Ho... 503 Phil Pasteris reimb Safeco... Insurance R -545.00 5/9/2006 Checking Ho... 504 City Of Tigard deposit conc... Rent Paid R -100.00 5/9/2006 Checking Ho... 505 Phil Pasteris reimb rent Ti... Rent Paid R -50.00 5/23/2006 Checking Ho... DEP Mystery Deposit Donations R 178.00 5130/2006 Checking Ho... Interest Earned Int Inc R 2.38 6/512006 Checking Ho... 506 Lone Mountai... + ck 1866 Sh...T-shirt Cost R -141.00 6/5/2006 Checking Ho... 507 Oregon Depar... reg #23121 Tax:Other R -30.00 6/712006 Checking Ho... DEP S Cash Library dep -Split- R 140.00 6110/2006 Checking Ho... DEP Regional Arts County grant Donations R 1,400.00 6/27/2006 Checking Ho... 508 Community Ne...215337166 Ads- R 37.32 6/30/2006 Checking Ho... Interest Earned Int Inc R 2.80 7/3/2006 Checking Ho... Mystery Deposit CD Sales R 12.00 7/5/2006 Checking Ho... DEP Tigard 4th Of Donations R 200.00 7/5/2006 Checking Ho... DEP Cash T-shirts T-Shirt Sales R 30.00 7/512006 Checking Ho... DEP Cash Donations R 20.00 - - - 7/10/2006 Checking Ho... DEP City Of Tigard annual donati ...Donations R 2,000.00 7/24/2006 Checking Ho... Deposit CD Sales R 23.00 7/30/2006 Checking Ho... Interest Earned Int Inc R 4.24 - - - - - - 8/29/2006 Checking Ho... 509 Steve Heuser reimburse for... Printing R -90.00 8/29/2006 Checking Ho... 510 Phil Pasteris reimburse for... Ads R -74.64 8/30/2006 Checking Ho... Transfer Money from Wells F... [Checking] R 267.54 8/30/2006 Checking Ho... Interest Earned Int Inc R 4.65 9/1/2006 Checking Ho... 511 Donna DeLuca reimburs: gift... Donations Paid R -100.00 9/11/2006 Checking Ho... DEP Cash T-shirts T-shirt Sales R 15.00 _ - 9/26/2006 Checking Ho... 512 THS - Deb Fe... deposit conc... Rent Paid R -50.00 9/27/2006 Checking Ho... 513 S J.W. Pepper inv # 141879... -Split- R -93.99 Transaction - 2006 1112006 through 12131/2006 1/26/2007 Page 2 Date Account Num Description Memo Category Cir Amount 9/272006 Checking Ho... 514 S J.W. Pepper inv # 141876... -Split- R -162.99 9/30/2006 Checking Ho... Interest Earned Int Inc R 4.52 10111/2006 Checking Ho... 515 S Penders Musi... inv# 000227... -Split- R -76.00 1020/2006 Checking Ho... 516 S J.W. Pepper inv 14196978 -Split- R -75.00 10242006 Checking Ho... 517 THS - Deb Fe... 50% deposit Rent Paid R -274.00 10/30/2006 Checking Ho... Interest Earned Int Inc R 4.58 11/10/2006 Checking Ho... 518 Lake Oswego Adult band fe... Entry Fees R -125.00 : . 11/3012006 Checking Ho... Interest Earned Int Inc R 4.19 12/5/2006 Checking Ho... DEP Lakeside Fami... Caroling on t... Donations 100.00 12/5/2006 Checking Ho... 519 Steve Heuser reimburse for... Printing -90.00 12111/2006 Checking Ho... DEP S Holiday Concert Chk $260 Cs... -Split- 661.01 12/11/2006 Checking Ho... 520 Community Ne...ord #153720... Ads -65.31 12/28/2006 Checking Ho... 521 Robert Haas Archive CDs CD Cost -75.00 12/28/2006 Checking Ho... DEP Anna 8 Harold_..DEc 10 conc... Donations 100.00 12/28/2006 Checking Ho... 522 Donna DeLuca Book of $0.3... Postage -7.80 12131/2006 Checking Ho... DEP Interest Earned Int Inc 4.44 8/1/2006 JW Pepper M... Opening Balan... [JW Pepper M... 0.00 8/292006 JW Pepper M... inv S 14187640 most wonderf...-Split- -162.99 8/30/2006 JW Pepper M... inv S 14187980 american in p...-Split- -93.99 92712006 JW Pepper M... J.W. Pepper inv # 141879... [Checking Ho... 93.99 9/272006 JW Pepper M... J.W. Pepper inv # 141876... [Checking Ho... 162.99 10/2/2006 JW Pepper M... inv S 14196978 go tell it on th... -Split- -75.00 10/202006 JW Pepper M... J.W. Pepper inv 14196978 [Checking Ho... 75.00 12/152006 JW Pepper M... S 14212818 as a wind, Be...-Split- -229.99 12/27/2006 JW Pepper M... ret S 14212818 la peri fanfare -Split- 65.00 2/712006 Sheet Music Svcmemo S223791-A -Split- -55.00 227/2006 Sheet Music Svc Sheet Music S... cust 58680, [Checking Ho... 55.00 3/312006 Sheet Music Svcinv S 227625 -Split- -7.00 417/2006 Sheet Music Svcinv S 228117 -Split- -223.00 4/26/2006 Sheet Music Svcinv S 229269 -Split- 65.00 5/9/2006 Sheet Music Svc Sheet Music S... cust 58680, s...[Checking Ho... 165.00 91192006 Sheet Music Svcinv S 2274169 -Split- -76.00 10/1112006 Sheet Music Svc Pender's Musi--- inv# 000227... [Checking Ho... 76.00 10/1112006 Sheet Music Svcinv (not ent 182488 never entered. Music -90.00 10/112006 Sheet Music SvcMEMO 135420 Retur... Music 65.00 11112006 - 12/31/2006 2,840.79 j c...:.:: 6 644.89 BALANCE 12/3112006 TOTAL INFLOWS 15,612.91 TOTAL OUTFLOWS -12,772.12 NET TOTAL 2,840.79 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. nGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 Event Name: Tigard Historical Association Washington County Historical Society Address: P.O. Box 230402 17677 NW Springville Road City, State, Zip: Tigard, OR 97281-0402 Portland, OR 97229 Contact Name: Clarinda Hanson White Mark Granlund 503-629-7094 503-503-516-0449,503-645-5353 Telephone Number: ClarindaHansonWhite@comcast.net markgranlund@juno.com E-mail address: 1. Request (express in whole dollar amounts only) Cash $ 7,500 In-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request $ 7,500 2. Purpose of Funding Reqquest± Our request is a joint submission by the Tigard Historical Association (THA) and the Washington untyHistorical Society (WCHS). The purpose of our request is: 1) to provide annual support to help grow the Tigard Historical Association's programs and services to include preserving the history of Tigard & the John Tigard House, and educating residents on their local heritage; and 2) for annual support for the Washington County Historical Society to expand educational services and exhibits to the City of Tigard's schools, families and seniors, and provide technical services to THA, including providing curatorial support for the Tigard collection. By submitting this joint application, our goal is to leverage the strengths of both organizations and strengthen services to the residents of Tigard. 3. How will this event benefit the Tigard Community? It is important for today's residents to understand their local heritage--wby places and streets are named and located where they are, how people have lived and why an area has developed in the way that it has. All of these tell us who we are and why. This grant will help THA & WCHS work together to: Expand services to the community; Offer educational activities to engage students with their local heritage and create a life-long love for history; Encourage historic preservation throughout the community; Provide access to historic documents for scholarly and genealogy research; and, Offer traveling exhibits to learn about the area's rich cultural heritage. 4. How many Tigard residents do you anticipate participating in this event (or these events)? During the year, it is anticipated that over 2, 000 Tigard residents annually will benefit directly from THA programs in 2007- 08, and many more will benefit indirectly. This grant will also help strengthen THA's efforts so that it can increase the numbers served in the future. It is estimated that over 2,000 Tigard residents will benefit from WCHS programs in 2007-08, and over 500,000 Tigard area residents and visitors will benefit from WCHS exhibits in 2007-08. PROPOSAL TO THE CITY OF TIGARD Submitted by the Tigard Historical Association and the Washington County Historical Society February 5, 2007 1. Purpose of Funding Request Our request is a joint submission by the Tigard Historical Association (THA) and the Washington County Historical Society (WCHS). The purpose of our request is: to provide annual support to help grow the Tigard Historical Association's programs and services that include preserving the history of Tigard and the John Tigard House, and educating residents on their local heritage; and, for annual support for the Washington County Historical Society to expand educational services and exhibits to the City of Tigard's schools, families and seniors, and provide technical services to the THA, including conserving and providing curatorial support for the Tigard collection. By submitting this joint application, our goal is to leverage the strengths of both organizations in order to preserve the history of Tigard, and expand and strengthen services to its residents and visitors. Tigard Historical Association Incorporated in 1978, the Tigard Historical Association owns and maintains the John Tigard House, which was built in 1880 in the heart of Tigardville, an early farming community now known as Tigard. THA was established to restore the John Tigard House, and to preserve the cultural and historical legacy of the Tigard area, which was an important stop between Portland and Wilsonville in the early establishment of the Oregon Territory and Washington County. Named to the National Historic Registry in 1979, the John Tigard House, and the Association's collection of priceless artifacts represent a legacy of decades of family, community, social and economic activities of the Tigard area, and serve as important documentation of Tigard's local heritage and development over time. Currently, THA offers many outstanding services to the community, including hosting the monthly Tigard History Club, providing self-guided tours of historical buildings, establishments and homes throughout Tigard, and a monthly lecture series in collaboration with the Tigard Public Library. For example, THA is hosting two lectures on April 25 at the Tigard Library, featuring author Jane Kirkpatrick who will speak to the history group in the morning about Marie Dorton and other Northwest Women. In the evening, she'll discuss her new book, A Tendering in the Storm and the saga of Emma Wagner Giesy. THA also offers guided group tours of the John Tigard House for schools, youth groups such as Scouts and Camp Fire, service clubs, churches and other organizations. THA holds a popular "Birthday Bash for Curtis Tigard" (John Tigard's grand nephew who will be 98 in 2007). The Heirloom Vegetable and Flower Garden, in collaboration with the efforts of MITCH Charter School students, provides educational experiences that integrate the natural environment, including students growing vegetables and flowers commonly grown in the late 1800's and early 1900's. The Association's newsletter offers information about local history, upcoming events and activities, and promotes the preservation of Tigard's history. THA's Oral History Project includes a growing collection of over 40 oral histories of pioneering Tigard families. And THA provides traveling exhibits to local schools and the Tigard Public Library, displaying historical objects and artifacts from the collection. Specific numbers of local residents reached by these groups and activities are: Curtis Tigard's Birthday Bash - 100 people. Tigard History Club -10 people each month Group Tours - 30 groups per year Heirloom Vegetable & Flower Garden - In process Historic Tour of Tigard - 60+ people Monthly Lecture Series - 20-30 people each lecture Newsletter --150 addresses per issue Open House - 20-30 people per month Oral History Project - 40+ oral histories Tigard Area School History Traveling Exhibit - exhibited/displayed 3 times The Tigard Historical Association also provides essential resources for meeting the Tigard City Library's cultural goals. For example, the Tigard City Library's strategic vision for 2005-2010 relies on the Tigard Historical Association to help the community learn about local cultural heritage, increase attendance for the Library's cultural programming, increase usage of the Library's local history room (THA has a collection in the history room), develop a core genealogy program, and increase the Library's community cultural partnerships. The Tigard Library's specific Strategic Objectives for 2005-2010 that rely on the THA: Cultural Awareness: Tigard Public Library will help satisfy the desire of the community to learn more about its diverse cultural heritage and the cultures of others. Goal 1: The people of Tigard will have access to community cultural events to broaden their knowledge of Tigard's ethnic diversity and to explore and celebrate cultural activities. Objectives: • Increase attendance at the library's cultural programming by 10% annually. (2005-06) • Highlight at least four different cultural heritages each year through cultural programs, displays and/or activities. Goal 2: All people in Tigard will have ready access to services and resources to gain an understanding of their own cultural heritage, as well as the cultures of others. Objectives: • Begin to increase the public's use of the library's local history room by 10% per year. (2006) • Increase the circulation of foreign language materials by at least 20%. (2010). • Begin to increase by 10% per year the number of cultural resources at the Tigard Library, such as programs, displays, links on the Library's web site and Foreign Language books and magazines. (2006) • In partnership with the Tigard Area Historical Preservation Association (TAHPA), develop a core genealogy collection appropriate for a medium-sized public library. (2007) Goal 3: Community and educational groups will establish partnerships with the Tigard Public Library to increase the community's cultural awareness. Objectives: • Begin to increase the library's community cultural partnerships by 10% each year. (2006) Request from the Tigard Historical Association: The Tigard Historical Association is entering an exciting phase in its development, poised to help residents of today and future generations learn about and explore their local heritage and culture. As a relatively young organization with a captivating vision, this grant will not only support THA's current programs, but will help build new capacity to serve an increased number of Tigard residents, businesses and local government agencies through its collections, outreach, research, exhibitions and educational programs. The Association has hired its first staff member who is charged with developing and implementing vital and exciting programming that is relevant to the entire community. An energetic board is being recruited to invigorate and implement the mission. And with collaborative services from Washington County Historical Society, its collection will be conserved and protected, and leveraged to educate local residents about their heritage. Specifically, a grant from the City of Tigard will support the Tigard Historical Association's ambitious plans for the 2007-08 year. Included in our plans are raising funds from local businesses and foundations to continue the restoration and maintenance of the historic John Tigard House, an 1880's, three-room Queen Anne Victorian home. When the original site of the John Tigard House was to be developed into a restaurant and other commercial developments, a dedicated group of volunteers recognized the historic value of the House, and moved it to its current location with funding assistance from The Collins Foundation and other contributors. It now rests on a large corner lot at Canterbury Lane and 103`d in a setting similar to its original site. The site itself represents a long-term commitment from the City of Tigard's Water Bureau, with an annual lease cost of $1. While the John Tigard House is in relatively good condition, given its age of 125+ years, modest investments must be made so that it can welcome and educate future generations of Tigard residents, and for use as an economic asset to help financially sustain THA in the future. Repairs to the porch are needed, and the 400 square foot fence that forms a protective perimeter around the House must be replaced. The sidewalk to the front steps must be repaired, and wheelchair access must be provided. No indoor plumbing or restrooms exist-without them, we are limited in the number of people we can serve, hours it can be open and types of programming we can offer. For example, we cannot use the facility to host revenue-generating opportunities such as weddings and receptions because of the lack of running water and restroom facilities. In addition, the Tigard Historical Association's collections are priceless and extremely diverse, including photographs, books, manuscripts and newspapers covering Tigard's development since the mid 1800's. These collections are located in an unprotected storage area in the attic without appropriate climate controls. The collections need to be catalogued, inventoried and accessioned, and need professional curatorial support before they can be used for new educational programs and exhibits. The collection's location in the attic is only accessible from a pull-down ladder, making access difficult and dangerous to bring down heavier objects and boxes of books. To solve this issue, the Tigard House needs a storage area that is temperature and humidity-controlled to protect the collections, and make them accessible to researchers and genealogists. They also need to be professionally conserved, a service to be offered by the Washington County Historical Society. Once the collection is catalogued and protected, THA will be better positioned to continue developing and growing its educational, lecture and exhibition programs. A grant from the City of Tigard will also help THA increase its outreach and marketing so that more residents can learn z about their local heritage through group tours, services to the Tigard City Library, monthly lecture series, and oral histories. Washington County Historical Society The Washington County Historical Society provides extensive services to children, seniors, businesses, schools, families, researchers, genealogists and others residents of Tigard. Founded in 1956, WCHS provides services to the City of Tigard through its Mobile Museum, Scout Saturdays and Traveling Exhibits programs. It also hosts and supports the Washington County History Roundtable, and provides curatorial services and consultation to local history groups, including assisting the Tigard Historical Association to preserve its collection and extend its services to Tigard residents. WCHS programs and services have been recognized by many local and regional foundations and businesses who have invested in the agency, and by local governments, including the Cities of Beaverton and Hillsboro, who are providing annual support on the basis of 10 cents per capita. Request from the Washington County Historical Society: Specifically, this proposal will help WCHS provide the following services to Tigard residents: Mobile Museum in the Classroom: For over ten years, WCHS has offered history presentations to l"40 grades in Tigard School District and Tigard private schools, teaching students about their local heritage and helping Tigard teachers fulfill Oregon State learning objectives for history. Last year, 302 presentations were made, serving 7,550 Washington County students and community centers. Of that amount, 17 presentations were given in the Tigard-Tualatin School District, and 10 to various Tigard community centers, serving 425 Tigard students and 300 Tigard residents through Tigard community centers. Our goal is to increase our presentations to a minimum of 325 presentations serving 10,000 students throughout the County. Scout Saturdays: Boy and Girl Scout Groups from Tigard have benefited from WCHS Scout Saturdays program for over eight years now, earning badges and patches related to history. Last year, Scout Saturdays served 57 groups (817 Scouts) from throughout Washington County, many of whom live in Tigard. Our goal for this year is to increase our program to serve 1,000 Scouts. Traveling Exhibits: Thousands of Tigard area residents and visitors have learned about local heritage and culture from WCHS traveling exhibits displayed at Washington Square and the Tigard Library. Each year WCHS will create at least one new professionally researched and designed exhibit featuring the Top 10 Stories of Washington County History, and WCHS looks forward to displaying these exhibits for the enjoyment and enlightenment of Tigard citizens at various Tigard locations. For example, the following numbers represent dates and estimated numbers of people who have seen our The Silicon Forest and Washington County: History in the Making Traveling exhibit while it was hosted by Washington Square Mall and The Tigard Library. Washington Square Mall (04/14/04 - 04/24/04): 335,906 Tigard City Library (10/20/05 - 11/20/05): 30,000 A The Museum's Doing Time: Then and Now exhibit is now traveling and will reach Tigard in the near future. - We will soon launch our This Kalapuya Land traveling exhibit, which we hope to start at Washington Square Mall. Another service during 2007-08 will be to feature the fall issue of our Washington County "Historian Magazine" on the city of Tigard, including a feature article in our Crossroads Communities column. We will also focus the magazine on a prominent Tigard family, most likely the John Tigard family, in our Founding Families column, and our Pioneering Business column will feature a Tigard area business. Services to be provided to the Tigard Historical Association by WCHS: Collection Support: WCHS professional curatorial staff will provide THA with free consultation regarding collection care. By the end of 2007-08, WCHS will have a new collection storage facility, complete with new HVAC controls, dry fire suppression system, new security system, new steel shelving, and conservation laboratory. When the new collection facility is complete, WCHS will be able to offer THA a safe and secure place to store many of their artifacts which are currently being stored at great risk at the Tigard House. Washington County History Roundtable: WCHS hosts the quarterly meetings of the Washington County History Roundtable, which gathers all of the heritage partners throughout the County. The meetings are useful for exchanging ideas on everything from collection care to membership, and education programs to fundraising events. Management and Administrative Consultation: WCHS has been guiding THA through a process of reorganization, providing free consultations on board recruitment and organization, programming, membership, etc., and recently helped THA secure a part-time interim director to help re-organize and revitalize the Association. Lectures: WCHS will assist THA in securing guest lecturers for THA sponsored lecture programs. 2. How will this event benefit the Tigard community? It is important for today's residents to understand their local heritage-why places and streets are named and located where they are, how people lived their lives over time, and how and why an area has grown and developed in the way that it has. All of these tell us who we are and why. This grant will help THA and WCHS work together to generate the following benefits for the Tigard community: • Provide expanded services and facilities to serve the community. • Provide resources for schools and educational, hands-on activities and methods to engage students with stories of their local heritage. • Offer programs that help children create a life-long love for history. • Encourage support for historic preservation throughout the community. • Provide access to historic documents for scholarly and family genealogy research. • Offer traveling exhibits that help residents and visitors learn about the area's rich cultural heritage. • Create diverse revenue streams that will help sustain both organizations in the future. Investing in preservation of heritage resources is key to community and business vitality. By helping the Tigard Historical Association and the Washington County Historical Society preserve and relate the dynamic story of the Tigard House and the priceless collections of Tigard's past, and by facilitating a community's access to information about its past, today's residents can not only learn more about themselves but help shape the community's future development as well. 3. How many Tigard residents do you anticipate participating in this event? During the year, it is anticipated that a minimum of 2, 000 Tigard residents will benefit directly from THA programs in 2007-08, and many more will be served indirectly. This grant will also help strengthen THA's efforts so that it can increase the numbers served in the future. It is estimated that over 2,000 Tigard residents and visitors will benefit from WCHS programs in 2007-08, and over 500,000 Tigard residents and visitors will benefit from WCHS exhibits in 2007-08. e I~ Washington County HISTORICAL SOCIETY&MUSEUM Mr. Bob Sesnon February 5, 2007 Financial and Information Service Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Sesnon, We are pleased to join with the Tigard Historical Association in requesting a grant of $7,500 from the City of Tigard, to be divided $2,500 for the Washington County Historical Society and $5,000 for the Tigard Historical Association. The purpose of our request is for annual support for the Washington County Historical Society to expand educational services and exhibits to the City of Tigard's schools, families and seniors, and to provide technical services to the THA, including conserving and providing curatorial support for the Tigard collection. By submitting this joint application, our goal is to leverage the strengths of both organizations in order to preserve the history of Tigard and expand and strengthen services to its residents and visitors. The Washington County Historical Society provides extensive services to children, seniors, businesses, schools, families, researchers, genealogists and others residents of Tigard. Founded in 1956, WCHS provides services to the City of Tigard through the Mobile Museum, Scout Saturdays and Traveling Exhibits programs. We also host and support the Washington County History Roundtable, and provide curatorial services and consultation to local history groups. WCHS programs and services have been recognized by many local and regional foundations and businesses who have invested in the agency, and by local governments, including the Cities of Beaverton and Hillsboro, who are providing annual support on the basis of 10 cents per capita. Investing in preservation of heritage resources is key to community and business vitality. By helping the Tigard Historical Association and the Washington County Historical Society preserve and relate the dynamic story of the Tigard House and the priceless collections of Tigard's past, and by facilitating the community's access to information about its past, today's residents can not only learn more about themselves but help shape the community's future development. We appreciate the opportunity to help residents of the City of Tigard learn about their local heritage, and we also look forward to helping the Tigard Historical Association preserve the history of Tigard and expand its services to Tigard residents. Sincerely, Mark Granlund Executive Director Enclosures 17677 NW Springville Road Portland, Oregon 97229 Telephone: 503.645.5353 i www.washingtoncountymuseum.org Washington County Historical Society and Museum 2007 Board of Directors President Term Ends: David R. Lintz (Stacy Wood) 2007 (Second term) Principal, Meadowlark Partners LLC 3462 NE 8`h Ave. Hillsboro, OR 97124 503-297-6080 - Business 503-318-1750 - Cell 503-693-7717 - Business Fax dave(a-_)meadowlarkpartners.com - E-mail Vice President John Chamberlain (Debbie) 2009 (Second term) President, Arrow Mechanical Company 10330 SW Tualatin Rd. Tualatin, OR 97062 503-692-1565 - Business 503-691-1879 - Business Fax 503-793-8102 - Cell arrowic n,comcast.net - E-mail Treasurer Devon Rehse (William) 2008 (First term) Vice President & Branch Manager, Bank of the West PO Box 446 Cornelius, OR 97113 503-357-5900 - Business 503-504-1101 -Cell devonrehse(a,bankofthewest.com - E-mail Mark Fryburg (Laura) 2008 (First term) Environmental Policy Specialist Portland General Electric 121 SW Salmon St. 1WTC0303 Portland, OR 97204 503-464-8481 - Business 503-706-5825 - Cell 503-526-1908 - Home 503464-2223 - Fax mark.fryburg[7n,pgn com - E-mail Gary J. Imbrie (Kris) 2008 (First term) National Advisor, Sperry Van Ness 14780 SW Osprey Suite 260 Beaverton, OR 97007 503-590-4888 - Business 503-789-9937 - Cell 503-590-4880 - Fax gary.imbrie@svn.com 1 Washington County Historical Society 2007 Board of Directors - Continued Carrie Ann Schubert 2008 (First term) Vice President, Beaverton Bakery 12375 SW Broadway St. Beaverton, OR 97005 503-646-7136 - Business 503-969-4290 - Cell carrieann@-beavertonbakery.com - E-mail Executive Director 2001 - Present Mark Granlund (Violet) Washington County Historical Society & Museum 17677 NW Springville Road Portland, OR 97229 503-645-5353 -Business 503-645-5650 - Business Fax 503-244-3362 - Home 503-516-0449 - Cell 6842 SW Alden Street Portland, OR 97223 markgranlund@juno.com - E-mail Director Emeritus Executive Director Joan H. Smith (Roger) 1988 - 2001 34464 SW Firdale Road Cornelius, OR 97113 503-628-2229 - Home 503-407-6355 - Cell joansmith365@yahoo.com - E-mail 2 Washington County Historical Society and Museum Board of Stewards 2007 Bob & Margaret Asiello Governor Victor & Dolores Atiyeh Wayne & Betty Atteberry Jean & Ray Auel J. David & Bonnie Bennett Gino Biggi Sally & Rod Bunnell Scott Eisenstein & Kelly Ritz-Eisenstein Ruth Fisher Judy & Al Goldmann Bobsy Graham Walter McKinney Chuck & Kay Merrill Rod & Jean Moore Judge Hollie Pihl Al & Pat Reser Joanne McGilvra Rose David Saucy Homer & Nancy Speer Sandra Suran Howard Terpenning John Thayer Dr. Stephen and Carole Thomas Marc & Nicola Timm Bert & Suzy Waugh Norm & Dolores Winningstad Internal Revenue Sen, ce Department of the Treasury P.O. Box 21224, Seattle, WA 98111 MS 550 Oistnct Fcrsarl tc cuctact Washington County Historical Society John Sutton c/o Washington County Museum Te!ephone Nuncer: 641 East Main Street (206) 442-5106 Hillsboro, OR 97123 Refer Reply to: EP/EO II:RS8 Date: November 21, 19,79 Dear Applicant: This is in reply to your telephone request/l . November 6, 1970 regarding your exempt status. Although a copy of your original letter of exemption is no longer available, our records disclose that your organization was grantee ex emotion from Federal income tax under section 501(c)(3) of the internal Revenue Code in our letter dated September 30, 1958. we also' determined you were net a private foundation because you are an organization described in section 509(a)(2) of the Code. This exemption remains in effect. Sincerely yours, Ralph S. Busacker Chief, Technical Staff EP/EO Division PLEASE NOTE: The Washington County Historical Society's federal tax e_Ye=t identification number is: 93=603-1454 RESTATED ARTICLES OF INCORPORATION OF WASHINGTON COUNTY HISTORICAL SOCIETY, A NONPROFIT CORPORATION Approved Revision - September 28, 2001 Filed - November 30, 2001 ARTICLE I CORPORATE NAME The name of the corporation shall be Washington County Historical Society. ARTICLE 2 PUBLIC BENEFIT CORPORATION This corporation is a public benefit corporation. ARTICLE 3 MEMBERSHIP The corporation will have members who qualify for membership in accordance with the Bylaws of the corporation. ARTICLE 4 BOARD OF DIRECTORS AND BOARD OF STEWARDS The Board of Directors (Directors) of the Washington County Historical Society shall strive to consist of no less than seven (7) members who shall be appointed or elected as provided for in the Bylaws of the corporation. The governing and policy making responsibilities of the Society shall be vested in the Board of Directors. Furthermore, the Board of Directors shall provide leadership through membership and participation in special committees, meetings, special events, and various program, outreach and fund raising initiatives. 1 4 The Executive Director of the Washington County Historical Society shall be the ex-officio member of the Board of Directors without a vote. The Board of Stewards (Stewards) of the Washington County Historical Society shall strive to consist of no less than twenty-one (21) members who shall be elected as provided for in the Bylaws of the corporation. The Board of Stewards shall support and advise the Society through membership and participation in special committees, meetings, special events, and various program, outreach and fund raising initiatives. ARTICLE 5 CORPORATE PURPOSES The corporation shall be organized for the .purpose of preserving and interpreting the history of Washington County, Oregon, creating knowledge of the past, linking it to an enhanced understanding of the present, and presenting it in diverse educational formats. ARTICLE 6 DISSOLUTION If the corporation shall cease to exist or shall be dissolved, all property and assets of the corporation of every kind, after payment of its just debts and liabilities, shall be distributed to one or more organizations qualifying for exemption under Section 501(c )(3) of the Internal Revenue Code of 1986, as amended, with public or charitable purposes similar or related to those of the corporation, as determined by the board of directors. ARTICLE 7 INDEMNITY (a) As used in this Article 7, "agent" means any person who is or was a director, officer, employee or other agent of the corporation, or is or was serving at the request of the corporation as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise; "proceeding" means any threatened, pending or completed action or proceeding, whether civil, criminal, administrative or investigative; and "expenses" include, without limitation, attorneys' fees and any expenses of a completed proceeding. 2 (b) The corporation shall indemnify each person who was or is a party or is threatened to be made a party to any proceeding (other than an action by or in the right of the corporation) by reason of the fact that such person is or was an agent of the corporation, against expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in connection with such proceeding if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of the corporation, and, with respect to any criminal proceeding, had no reasonable cause to believe the conduct was unlawful. The termination of any proceeding by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in a manner which the person reasonably believed to be in, or not opposed to, the best interest of the corporation, and, with respect to any criminal proceeding, had reasonable cause to believe that the conduct was unlawful. ( c) The corporation shall indemnify each person who was or is a party or is threatened to be madea party to any threatened, pending or completed proceeding by or in the right of the corporation to procure a judgment in its favor by reason of the fact that the person is or was an agent of the corporation, against expenses actually and reasonably incurred by the person in connection with the defense or settlement of such proceeding if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of the corporation, except that no indemnification shall be made in respect of any claim, issue or matter as to which such person shall have been adjudged to be liable for negligence or misconduct in the performance of the person's duty to the corporation unless and only to the extent that the court in which such proceeding was brought shall determine upon application that, despite the adjudication of liability but in view of all of the circumstances of the case, the person is fairly and reasonably entitled to indemnity for such expenses which the court shall deem proper. (d) To the extent that an agent has been successful on the merits or otherwise in defense of any proceeding referred to in paragraph (b) or (c) of this Article 7, or in defense of any claim, issue or matter therein, the agent shall be indemnified by the corporation against expenses actually and reasonably incurred by the agent in connection therewith. (e) Any indemnification under paragraph (b) or (c) of this Article 7 (unless ordered by a court) shall be made by the corporation only as authorized in the specific case upon a determination that indemnification of the agent is proper in the circumstances because the agent has met the applicable standard of conduct set forth in paragraph (b) or (c). Such determination shall be made (I) by the board of 3 directors by a majority vote of a quorum consisting of directors who were not parties to the proceeding, or (II) if such a quorum is not obtainable, by independent legal counsel in a written opinion to the corporation, or (III) by a majority vote of the members. (f) Expenses incurred in defending any proceeding may be paid by the corporation in advance of the final disposition of such proceeding upon receipt of an undertaking by or on behalf of the agent to repay such amount unless it shall ultimately be determined that the agent is entitled to be indemnified by the corporation as authorized in this Article 7. (g) Any indemnification pursuant to this Ariticle 7 shall not be deemed exclusive of any other rights to which those seeking indemnification may be entitled and shall continue as to a person who has ceased to be an agent and shall inure to the benefit of the heirs and personal representatives of such a person. (h) The corporation shall have the power to purchase and maintain insurance on behalf of any agent of the corporation, against any liability asserted against or incurred by the agent in any such capacity or arising out of the agent's status as such, whether or not the corporation would have the power to indemnify the agent against such liability under th provisions of this Article 7. (i) This Article 7 does not apply to any proceeding against any trustee, investment manager or other fiduciary of an employee benefit plan in such person's capacity, although such person may also be an agent of the corporation as defined in paragraph (a). Nothing contained in this Article 7 shall limit any right to indemnification to which such a trustee, investment manager or other fiduciary may be entitled by contract or otherwise. Washington County Historical Society By: President The person to contact regarding this filing is David G. Frost. Telephone: 640-2661 4 Bylaws Revised September 13, 1995 Approved Revisions - September 28, 2001 Article 5 - Board of Directors, Election and Duties Article S - Board Members, Election and Duties. Section 1 Section 1- Board of Directors and Board of Stewards. A Board of Directors (the Board) of eighteen members shall conduct the affairs of the Society. The governing and policy making responsibilities of the Society shall be vested in the board. A Board of Directors (Directors) shall strive to consist of no less than seven (7) members and shall conduct the affairs of the Society. The governing and policy making responsibilities of the Society shall be vested in the Board of Directors. Furthermore, the Board of Directors shall provide leadership through membership and participation in special committees, meetings, special events, and various program, outreach and fund raising initiatives. A Board of Stewards (Stewards) shall strive to consist of no less than twenty-one (21) members and shall support and advise the Society through membership and participation in special committees, meetings, special events, and various program, outreach and fund raising initiatives. The Executive Director of the Washington County Historical Society shall be the ex-officio member of the Board of Directors without a vote, and the chief staff contact with both the Board of Directors and Board of Stewards, their individual members and each group as a whole. The title "Director" refers to members of the Board of Directors, and the title "Steward" refers to members of the Board of Stewards. 5 Section 2 Section 2 - Board Member Requirements. All elected Directors shall be active members in good standing. The Executive Director of the Washington County Historical Society shall be the ex-offidio member of the Board without a vote. All elected Directors, Stewards and the Executive Director shall be active members in good standing. Each one will agree with and passionately support the mission of Washington County Historical Society. Furthermore, each Director, Steward and the Executive Director shall strive to increase the social status and standing of the Board within the community by adding to the Board their own wisdom, experience and perspective. In addition, each Director, Steward and the Executive Director shall also strive to add to this their sphere of influence and sociaUprofessional relationships to increase Washington County Historical Society's capacity to raise new supporters and develop community partnerships. Directors, Stewards and the Executive Director shall provide leadership and set a high standard through the example of their giving and active participation in special committees, meetings, special events, and various program, outreach and fund raising initiatives. Section 3 Section 3 - Directors and Stewards Terms of Office. The term of office for a director shall be three (3) years with a limit of two (2) successive terms. More than one half a term shall be a full term. The positions of the Board of Directors shall be divided into three (3) groups of six (6) members each with rotating terms. The term of office for a Director shall be three years. At the end of three years, Directors have the option to serve an additional three-year term. More than one half a term shall be considered a full term. A one year break may be taken after the first three years, but must be taken after two successive full terms, after which the Board of Directors may nominate and re-elect the individual for another term with the same term limits as stated above. There is no set term limits for a Steward. 6 Section 4 Section 4 - Nomination of Directors and Stewards The President shall appoint a Board nominating committee consisting of three Board members and the Vice President, who shall serve as the presiding officer of the committee. The nominating committee will submit a slate of nominees to fill the positions of Board members whose terms will end. The report of the nominating committee will be made at the next to the last meeting of the year. New Board members will be chosen by a vote of the Board at its first meeting of the next year. The President of the Board of Directors shall appoint a Board Nominating Committee chaired by another Director, preferably the immediate Past President of the Board. The Executive Director will also serve as a member of the Board Nominating Committee. The Board Nominating Committee will submit a slate of nominees to fill the positions of both Directors and Stewards. New Directors and Stewards will be chosen by a vote of the Board of Directors. Section 5 Section S - Vacancies and Resignation of Directors and Stewards Vacancies in the Board resulting from death, resignation or other causes, shall be filled by a vote of the Board. Vacancies in the Board of Directors and Board of Stewards resulting from death, resignation or other causes, shall be filled by a vote of the Board of Directors. Directors and Stewards. may resign at any time by written notification to the Board of Directors. 7 Section 6 Section 6 - Removal of Directors and Stewards Any director may be removed from office without cause by a vote of a majority of the members of the Board (not just a majority of a quorum) at a meeting called for that purpose so long as a notice of the meeting time and place, and purpose of the meeting, has been given at least 10 days prior to the meeting. Any Director or Steward may be removed from office without cause by a vote of a majority of the Directors (not just a majority of a quorum) at a meeting called for that purpose, so long as a notice of the meeting time, place and purpose is given to all Directors, and the Executive Director, at least ten (I0) days prior to the meeting. Section 7 Section 7 -Board Meetings The Board may establish regular meetings to be held in such places and at such times as it desires. No further notice of such meetings shall be required, unless otherwise required by these bylaws. Both the Board of Directors and the Board of Stewards may establish regular meetings to be held in such places and at such times as desired. No further notice of such meetings shall be required, unless otherwise required by these bylaws. Section 8 Section 8 - Special Meetings Special meetings of the Board may be called by the President and any two Board members, or any three Board members. Special meetings of either the Board of Directors and the Board of Stewards may be called by the President and any two (2) Directors, or by any three (3) Directors. 8 Section 9 Section 9 - Quorum for Transacting Business The presence of a majority of the seated members of the Board at a meeting shall constitute a quorum to transact business; however, a Board member may consent in writing to actions taken by the Board when the member was not in attendance, and with respect to the actions specified in the consent, the member shall be considered as being present for purposes of being counted as a part of a quorum. The presence of a majority of the seated members of the Board of Directors at a meeting shall constitute a quorum to transact business; however, a Director may consent in writing to actions taken by the Board of Directors when the Director was not in attendance, and with respect to the actions specified in the consent, the Director shall be considered as being present for purposes of being counted as apart of a quorum. Section 10 Section 10 - Board Action in Absentia Board action may be taken without a meeting if the necessary number of Board members consent in writing to the action. Board of Directors' action may be taken without a meeting if the necessary number of Directors consent in writing to the action. Section 11 Section 11- Written Notice of Board Action A written report to all board members must follow any actions taken under Sections 9 or 10. 9 Article VI Section 1 Section I - Board Officers The officers of the Society shall be President, Vice-President, Secretary, and Treasurer. The officers shall compose the Executive Committee. The Officers of the Board of Directors shall be President, rice-President, Secretary, Treasurer and Immediate Past-President. The Officers of the Board of Directors shall compose the Executive Committee. Section 2 Section Z - Election of Board Officers The officers shall be elected by the Board at its first meeting of the calendar year. Nominees for officers must board members. The retiring President or next ranking officer shall preside until the officers are elected. The executive committee shall be the nominating committee for officers and the Vice-President shall be the presiding officer of the nominating committee. The report of the nominating committee shall be made at the last meeting of the prior year, and nominations may be made from the floor at anytime after the report of the nominating committee and prior to the election. Election shall be by written ballot unless there is only one nominee for an office, at which time elections shall be by voice vote. The officers shall be elected by the Board of Directors at its first meeting of the calendar year. Nominees for officers must be Directors. The retiring President or next ranking officer shall preside until the officers are elected. The Board Nominating Committee shall nominate officers. The Nominating Report of the Board Nominating Committee shall be made at the last meeting of the prior year, and nominations may be made from the floor at anytime after the report of the Board Nominating Committee has been given and prior to the election. Election shall be by written ballot unless there is only one nominee for an office, at which time elections shall be by voice vote. 10 Section 3 Section 3 - Term of Office for Board Officers The term of office shall be for one year and no one may hold the office of President for more than two successive terms. A vacancy occurring in an office shall be filled at a subsequent meeting of the Board by the remaining Board of Directors. The term of office for Officers shall be for one (1) year and no one may hold the office of President for more than two (2) consecutive terms. The Vice President during the second year of a President's term is the President Elect. The Vice President must have enough term left to serve the one (1) required year as President. A vacancy occurring in an office shall be filled as soon as possible after a subsequent meeting of the Board Nominating Committee. 11 2:58 PI Washington County Historical Society 02/01/07 Balance Sheet Accrual Basis As of December 31, 2006 Dec 31, 06 ASSETS Current Assets Checking/Savings I-1000 Cash - Operating NEW -18,477.24 1-1001 Cash - Money Mk Unrestricted 2,317.85 1-1002 Cash - Money Mkt Restricted 280,593.38 1-1140 • Petty Cash 50.00 Total Checking/Savings 264,483.99 Accounts Receivable 1-1200 - Make Over Pledges Receivable 46,000.00 1-1250 - Accounts Rec/Pledges 15,924.50 Total Accounts Receivable 61,924.50 Other Current Assets 1-1215 Pledges Rec-Discount -1,327.00 1-1230 Interest Receivable 759.59 1-1310 Reserve Fund - Unrestricted 12,361.75 1-1320 Reserve Fund - Restricted 74,024.20 1-1411 Inventory-Historic Guides 4,699.24 1-1412 Inventory - History Books 15,212.47 1-1414 Inventory - Photographs 209.10 1-1500 Prepaid Insurance 302.40 1-1510 Prepaid Expenses 778.58 Total Other Current Assets 107,020.33 Total Current Assets 433,428.82 Fixed Assets 1-2050 Museum Building Improvements 276,379.81 1-2061 Exhibits in Progress 217.43 1-2100 Furniture and Equipment 157,009.37 1-2175 Exhibit Materials 57,380.05 1-2180 Building Renovations 79,828.33 1-2200 Accum Depreciation -123,536.12 1-4510 WACO Jail Improvements 55,925.00 Total Fixed Assets 503,203.87 TOTAL ASSETS 936,632.69 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2000 • *Accounts Payable -72.16 Paee 1 2:58 PAI Washington County Historical Society 02/01/07 Balance Sheet Accrual Basis As of December 31, 2006 Dec 31, 06 Total Accounts Payable -72.16 Other Current Liabilities 2-1000 Accounts Payable 72.16 2-3000 Accrued Payroll Taxes 5.91 Total Other Current Liabilities 78.07 Total Current Liabilities 5.91 Total Liabilities 5.91 Equity 3-3900 • T/R -Milennium Makeover 243,785.91 3-4000 • T/R - Mobile Museum 3,627.97 3-4002 • T/R - Scout Saturday 4,671.34 3-7000 - T/R Hispanic Oral History 523.86 3-7100 T/R - Joan Smith Lecture Series 4,348.00 3-8000 Unrestricted Net Assets 162,101.68 3-9000 Retained Earnings 400,236.68 Net Income 117,331.34 Total Equity 936,626.78 TOTAL LIABILITIES & EQUITY 936,632.69 Page 2 2?56 PM Washington County Historical Society 02/01107 Profit & Loss Accrual Basis January through December 2006 Jan -Dec 06 Ordinary Income/Expense Income 4-1000 • Governments 4-1100 Washing Cnty Contract 94,451.50 4-1200 Cities 16,754.50 Total 4-1000 • Governments 111,206.00 4-2000 • Direct Contributions 4-2005 . Memberships 23,176.00 4-2400 . Planned Giving 100.00 4-2600 . Donation Box 463.58 Total 4-2000 Direct Contributions 23,739.58 4-3000 • Program Fees and Registrations 4-3050 . Draft Horse Plowing 3,815.85 4-3100 General Admission 748.36 4-3250 Mobile Museum Presentations 11,755.00 4-3400.Other Programs 100.00 4-3500 Scout Saturdays 4,362.50 4-3700 Traveling Exhibit 2,000.00 Total 4-3000 • Program Fees and Registrations 22,781.71 4-4000 • Sales Income 4-4250 The Historian - Sales 17,375.26 4-4300 Photo Reproduction 936.75 4-4310 Publication Sales 1,732.95 4-4320 Photocopying 339.85 4-4400 Rental Income 150.00 Total 4-4000 • Sales Income 20,534.81 4-5000 • Investment Income 4-5125 Interest - Money Market 2,858.99 4-5130 Interest on Trust 1,543.94 4-5135 Dividents on trust 4,602.38 4-5140 Interest - Other 172.93 Total 4-5000 • Investment Income 9,178.24 4-6000 • Fundraising Income 4-6110 • Corp. Matching Fund 125,000.00 4-6120 • Fall Fundraiser 69,692.80 4-6210 • Annual.Giving/Appeals 11,580.00 Total 4-6000 . Fundraising Income 206,272.80 4-9000 . Restricted Income 4-9100 Make-Over Income 110,680.00 4-9210 Mobile Museum Restricted 30,000.00 Page 1 2:56 PM Washington County Historical Society 02/01/07 Profit & Loss Accrual Basis January through December 2006 Jan - Dec 06 4-9250 • Research Library 16.00 4-9520 • Restricted Other Programs 2,500.00 Total 4-9000 • Restricted Income 143,196.00 Total Income 536,909.14 Expense 6-1000 • Personnel Expense 6-1387 • Work-Study Staff 766.30 6-1010 • Staff Salary and Wages -11,147.87 6-1020 • Salary - Director (MG) 60,108.28 6-1500 Payroll Taxes 4,242.96 6-1800 Education & Training 794.65 6-1900 Benefits Expense 6,991.86 Total 6-1000 • Personnel Expense 61,756.18 6-2000 • Operating Expense 6-2002 Bank Charges 1,307.61 6-2004 Books, Mags, Reference 145.33 6-2008 Bulk Postage 890.00 6-2012 Computer Expense 908.33 6-2014 Conservation Materials 232.17 6-2018 Copying 1,995.53 6-2210 Dues & Subscriptions 1,274.11 6-2222 Exhibit Expense 17,803.23 6-2310 • General Advertising 376.02 6-2320 • General Postage 4,650.73 6-2330 • General Printing 4,785.34 6-2400 • Insurance 6,222.67 6-2480 • Licenses & Fees 157.00 6-2482 • Museum Supplies 63.35 6-2484 Office Supplies 3,909.82 6-2488 Photographic Reproduction 2,030.63 6-2500 Professional Fees 6-2510 Accounting-Audit 9,700.00 6-2515 Bookkeeping 4,656.25 6-2530 • Custodial 2,535.00 &2532 • Fees and Contracts -2.85 6-2545 HR Service 1,217.00 6-2550 Payroll Service 1,139.00 Total 6-2500 • Professional Fees 19,244.40 6-2600 • Publications 1,159.69 6-2610 Repair and Maintenance 1,375.17 6-2650 Rent - Storage Unit 935.00 6-2800 Telephone 3,241.80 P~uP 2:56 PM Washington County Historical Society 02/01/07 Profit & Loss Accrual Basis January through December 2006 Jan - Dec 06 6-2820 • Utilities 6-2822 Alarm Monitoring 533.00 6-2830 Electricity and Water 4,344.38 6-2832 Garbage Collection 386.44 6-2840 NW Natural 893.33 Total 6-2820 • Utilities 6,157.15 Total 6-2000. Operating Expense 78,865.08 6-3000 • Program Costs 6-3008 • Historian (Restricted) 10,261.29 6-3010 • The Historian-Expense Acct. 16,672.28 6-3100 Mobile Museum -Community 1,324.73 6-3105 Mob Museum (Operating) -102.56 6-3110 Mob Museum 46,415.12 6-3230 Other Programs (Restricted) 9,038.14 6-3250 Other Program 6,439.38 6-3260 Plowing Exhibit Expense 16,511.15 6-3262 Research Library expense 28,396.61 6-3272 Traveling Exhibit Exp 903.75 Total 6-3000 • Program Costs 135,859.89 6-5000 • Fundraising Expense 6-6520 - Donor Recognition 671.67 6-6550 • Fall Fundraiser Expenses 31,973.85 6-6560 • Hospitality 2,126.34 6-6570 - Membership Drive 24,761.84 6-6580 • Planned,Giving Expenses 10,912.78 6-6585 • Publicity 1,772.30 Total 6-5000 • Fundraising Expense 72,218.78 6-6000 • Miscellaneous Expense 350.81 6-7400 - Mileage reimbursement / Travel 570.31 7-1000 - Make-Over Expense 69,902.10 Total Expense 419,523.15 Net Ordinary Income 117,385.99 Other Income/Expense Other Expense 9-9990 • Unrealized Gain/Loss Mkt 19.50 9-9999 • Suspense 35.15 Total Other Expense 54.65 Net Other Income -54.65 Pa9P I 2:56 PM Washington County Historical Society 02/01/07 Profit & Loss Accrual Basis January Rough December 2006 Jan - Dec 06 Net Income 117,331.34 PaoP A Washington County Historical Society 2007 Budget BUDGET 2007 INCOME Unrestricted Income 4-1210 • Annual Giving/Special Appeals 10,000 4-1930 - Dividends on trust 0 4-1940 - Capital gains/(losses) 0 Cities 20,000 4-2600 • Donation Box 300 4-5100 • Draft Horse Plowing Exhibition 0 44100 • Generation Celebration 75,000 4-3100 • General Admission 1,000 4-0000 - Historian/Express Sponsorship 12,000 4-2520 • Historic Guide Income 0 4-2530 • History Books - Sunset Land 0 4-1925 • Interest - Money Market 2,500 4-1920 • Interest on Trust 1,000 4-1214 - Memberships 25,000 4-6100 - Memorials 0 4-4000 - Miscellaneous Income 0 4-2510 • Mobile Museum Income 12,000 4-6200 - Non Repeatable Gifts 0 4-5400.Other Programs 5,000 4-2300 • Photocopying 500 4-2200 • Photo Reproduction 1,000 4-2100 • Publication Sales 2,000 4-0000 - Rental Income 500 4-2400 - Research 0 4-5300 - Summer Camp 0 4-1100 - Washington County Contract 105,000 Total Unrestricted Income 272,800 Restricted Income 5-2320 - Millennium Makeover 250,000 5-9999 - Discount on pledges 0 5-2422 • Collections Care 0 Traveling Exhibits 0 5-6010.Old Wash. Cty. Log Jail 0 Scout Saturdays 15,000 5-4000 - Mobile Museum 20,000 Total Restricted Income 285,000 TOTAL INCOME 557,800 BUDGET 2007 EXPENSE Unrestricted Expense 6-3100 • Accounting-Audit 14,000 6-7310 - Advertising - General 1,500 6-5100 - Alarm Monitoring 800 6-1210 - Annual Giving/Special Appeals 0 6-3150 - Bank Charges 1,000 6-3160 - Bookkeeping 6,000 6-6100 • Books, Mags, Reference 250 6-6150 - Computer Expense 1,000 6-6200 - Conservation Materials 500 6-3200 - Copying 1,800 6-5200 • Custodial 2,700 6-7100 • Donor Recognition 500 6-6610 • Draft Horse Plowing Exhibition 0 6-5300 • Electricity and Water 6,000 6-2100 • Employee Bengfjt 3,500 Washington County Historical Society 2007 Budget 6-3650 - Equipment Rental 0 6-6622 - Exhibit Expense 20,000 6-4100 - Fall Fund Raiser Expenses 32,000 6-3300 - Fees and Contracts 3,500 6-5400 - Garbage Collection 350 6-3610 - General Postage 5,000 6-6400 - Historian Publication - Express 27,000 6-7201 • Hospitality 2,000 6-3400•Insurance 7,000 6-1214 - Membership 25,000 6-3450 - Memberships/Subscriptions 1,350 6-1600 - Memorial 0 6-7400 • Mileage reimbursement 500 6-4000 - Miscellaneous Expense 500 6-7450 - Mobile Museum 10,000 6-5500 • Museum Supplies 500 6-4001 -NW Natural 1,200 6-3500 - Office Supplies 3,500 6-6640.Other Program 8,000 6-6560 - Payroll Expenses - Staff 35,000 6-2200 - Payroll Taxes 5,000 6-2201 - Photographic Reproduction 200 6-7000 - Planned Giving Expenses 6,000 6-3800 • Professional Advancement 1,000 6-3700 - Printing - General 1,000 6-2600 - Publications - Other 1,200 6-7300 - Publicity 1,000 6-5600 - Repair and Maintenance 1,000 Search Committee 0 6-6630 - Summer Camps 0 6-3900 - Telephone 3,000 6-6500 - Temporary Exhibits 0 Total Unrestricted Expense 241,350 BUDGET 2007 Restricted Expenses 7-2422 - Collections Care 0 History Book 0 7-2301 - Millennium Makeover 400,000 Other Restricted Expenses 0 7-4000 - Mobile Museum 20,000 Other Programs 0 7-5700 - Oral History 0 7-6010.Old Wash. Cty. Log Jail 0 7-6600 • Exhibits 0 7-6800 - Historian 0 7-7200 - Research Library 0 Total Restricted Expenses 420,000 TOTAL EXPENSE 661,350 NET INCOME (103,550) BEFORE DEPRECIATIONAN-KIND/GAIN/LOSS 6-5800 - Depreciation (25,000) 4-1250 - In Kind Contribution 0 Unrealized Investment Gain or (Loss) 0 NET INCOME 128,550 2of6 a q Ward Historical Association PO Box 230402 ♦ 7-igard, Oregon 97281-0402 ♦ 503-639-2857 John 2-1gard 31ouse ca. i88o Mr. Bob Sesnon, Financial & Information Service Dir. February 5, 2007 City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mr. Sesnon: It is a privilege to submit the attached application to the City of Tigard, which requests a grant of $5,000 for the Tigard Historical Association and $2,500 for the Washington County Historical Society. The purpose of our joint request is to provide annual support to help grow the Tigard Historical Association's programs and services, which include preserving the history of Tigard and the John Tigard House, and educating residents on their local heritage. The application also asks for annual support for the Washington County Historical Society to expand educational services and exhibits to the City of Tigard's schools, families and seniors, and provide technical services to the THA, including conserving and providing curatorial support for the Tigard collection. Incorporated in 1978, the Tigard Historical Association owns and maintains the John Tigard House, which was built in 1880 in the heart of Tigardville, an early farming community now known as Tigard. THA was established to restore the John Tigard House, and to preserve the cultural and historical legacy of the Tigard area, which was an important stop between Portland and Wilsonville in the early establishment of the Oregon Territory and Washington County. Named to the National Historic Registry in 1979, the John Tigard House, and the Association's collection of priceless artifacts represent a legacy of decades of family, community, and economic activities of the Tigard area, and serve as important documentation of Tigard's local heritage and development over time. Currently, THA offers many outstanding services to the community, including hosting the monthly Tigard History Club, providing self-guided tours of historical buildings, establishments and homes throughout Tigard, and a monthly lecture series in collaboration with the Tigard Public Library. THA also offers guided group tours of the John Tigard House for schools, youth groups such as Scouts and Camp Fire, service clubs, churches and other organizations. THA's Oral History Project includes a growing collection of over 40 oral histories of pioneering Tigard families. And THA provides traveling exhibits to local schools and the Tigard Public Library, displaying historical objects and artifacts from the collection. The Tigard Historical Association is entering an exciting phase in its development, poised to help residents of today and future generations learn about and explore their local heritage and culture. A grant from the City of Tigard will not only support THA's current programs, but will help build new capacity to serve an increased number of Tigard residents, businesses and local government agencies through its collections, outreach, research, exhibitions and educational programs. We appreciate the opportunity to apply for these important funds, and hope you will contact me if you have questions about our request. Sincerely, Clarinda Hanson White, Interim Executive Director The J.A. Tigard house vns yf-d on r5. :Kuri.,..( xc,risrrr f Nist-s, rf , Jvty m. X979 and is now located rt -3j d and Cnnt.rhvry Lnnt, Tigard; U-go. TIGARD HISTORICAL ASSOCIATION Board of Directors Yvonne Brod 16180 SW Grimson Ct. Tigard, OR 97224 503-639-3334 hm. Sy.brod@comcast.net Retired Elementary PE Specialist THA Vice President Liz Christensen 12010 SW Summercrest Dr. Tigard, OR 97223 503-579-9711 hm. lizanddarin@netzero.com Juries Doctorate from J. Reuben Clark Law School; BA in History THA Treasurer Don Feller 9875 SW View Ct. Tigard, OR 97224 503-639-1816 hm. 503-313-2690 cell d.feller@verizon.net Early career as a stock broker; 20 years at Tigard High School as a school counselor and teaching business courses THA Investments Committee Chair Patricia Keerins 12195 SW 121n Tigard, OR 97223 503-590-3067 hm. okeerins@_verizon.net Retired Deputy with the U.S. Marshal Service Dian Ross 11646 SW Royal Villa Dr. Tigard, OR 97224 503-620-5772 digW@,hevanet.com Retired Administrative Assistant with Tektronix President Curtis Tigard 11778 SW Royal Villa Dr. Tigard, OR 97224 503-639-8100 Grandnephew of John Tigard Martha Worley* 9695 SW O'Mara Tigard, OR 97223 503-639-6563 hm./cell Supervisor for daycare nursery THA Secretary Internal Revenue Service Department of the Treasury District P.O. Box 2350, Los Angeles, Calif. 90053 Director Person to Contact J. Teague Tigard Area Historical Telephone Number: (2 13) 8 94 - 2 3 3 6 and Preservation Assoc. C/O Mrs. Eugene Sharp Refer Reply to: EO (1205) 96 2042 S.W. Custer Date:December 19, 1996 Portland, OR. 97219-2646 EIN: 93-0722371 Dear Taxpayer: This letter is in response to your request for a copy of the determination letter for.the above named organization. Our records indicate this organization was recognized to be exempt from Federal Income Tax in December 1978 as described in Internal Revenue.Code Section 501(c)(3). It is further classified as an organization that is not a private foundation as defined in Section 509(a) of the Code, because it is an organization described in Section 170(b)(1)(A)(vi) The exempt status for the determination letter issued in December 1978 continues to be effect. If you need further assistance, please contact our office at the above address or'telephone number. Sincerely, J. Teague Disclosure Assistant department of (Corr merce ( torporation 0tb t'.9 to n Certificate of Incorporation Oh TIGARD AREA HISTORICAL AND PRESERVATION ASSOCIATION Tide unbergigneb, as Corporation Commissioner of the State of Oregon, hereby certifies that duplicate originals of Articles of Incorporation, duly signed and verified pur- suant to the provisions of the Oregon Nonprofit Corporation Act, have been received in this office and are found to conform to law. Arrorbing[p, the undersigned, as such Corporation Commissioner, and by virtue of the authority vested in him by law, hereby issues this Certificate of Incorporation and attaches hereto a duplicate original of the Articles of Incorporation. 31n 19e5titnonp Mbereof, I have hereunto set my hand and affixed hereto the seal of the Corporation Division of the Department of Commerce of the State of Oregon this 27th day of July , 1978 ,Frank I.'Eatp Corporation Commissioner By . Chief Cfe,k C-1 I-B/N/C 4-75 `E NONPROFIT IN Mf ,;~~ct uF tr,f coa~!.a~ t 4 . .S- ^ont tuf:•~Trof'i;e r~ ARTICLES OF INCORPORATION !1978 OF TIGARD AREA HISTORICAL AND PRESERVATION ASSOCIATION The undersigned natural persons of the age of eighteen years or more, acting as incorporators under the Oregon Pion-Profit Corporation Act, adopt the following Articles _ of Incorporation: ARTICLE I The name of the corporation is Tigard Area Historical and Preservation Association and its duration shall be perpetual. ARTICLE II The purposes for which the corporation is organized are: A. To retain historical, cultural and educational identity for the communities of Eastern Washington County and Southwest Multnomah County, Oregon, including the communities of Tigard, Tualatin, Durham, Sherwood, Metzger and Garden Home; and B. Subject to the restrictions set forth in these Articles of Incorporation, to engage in any other lawful activities, none of which shall be for profit, for which corporations may be organized under the Oregon Nonprofit Corporation Law. In furtherance of the foregoing purposes the corporation shall have and may exercise all of the rights and powers given to nonprofit corporations under the Oregon Nonprofit Corporation Law. ARTICLE III Restrictions This corporation is intended to qualify as a tax exempt charitable and educational organization within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954, as amended. Notwithstanding any provision of these Articles of Incorporation apparently to the contrary, the af- fairs of the corporation shall be conducted in such a manner as to qualify for tax exemption under that section or the cor- responding provision of any future federal tax laws. No part of the net earnings of the corporation shall inure-to the benefit of its members, directors, officers, or other private persons, except that the corporation may pay reasonable compen- sation-for services rendered. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distributing of statements), any political campaign on behalf of any candidate for public office. ARTICLE IV Board of.Directors The governing body of the corporation shall be a board of directors. The number of directors constituting the initial board of directors of the corporation is 8. The names and addresses of the persons who are to serve as 2 directors until their successors are elected and shall qualify are: Name Addresses Lois Abeling 7619 SW Locust Street Portland, Oregon. 97223 Martha Bishop 10590 SW Cook Lane Tigard, Oregon 97223 Ruth Croft 9470 SW Lehman Tigard, Oregon 97223 Nellie Elwert Route 1, Box 257 Sherwood, Oregon 97140 Grace Tigard Houghton 11510 SW Crown Drive - No. 7 Tigard, Oregon 97223 Mary Payne 16935 SW 113th Tigard, Oregon 97223 Laverne Sharp 2042 SW Custer Portland, Oregon 97219 Curtis Tigard 11778 SW Royal Villa Drive Tigard, Oregon 97223 ARTICLE V Registered Agent The address of the initial registered office of the corporation of 2042 SW Custer, Portland, Oregon 97219 and the name of its initial registered agent at such address is Laverne Sharp. ARTICLE VI Dissolution Upon dissolution or final liquidation, after payment or provision for payment of all of the liabilities of the 3 J corporation, the remaining assets of the corporation shall be distributed to such tax-exempt organization or organizations described in Section 501(c)(3) of the Internal Revenue Code of 1954, or corresponding provision of any future federal tax laws, as the board of directors may determine. ARTICLE VII Incorporators The names and addresses of the incorporators of the corporation are: Name Address Ruth Croft 9470 SW Lehman Tigard,, Oregon 97223 Laverne Sharp 2042 SW Custer Portland, Oregon 97219 We, the undersigned incorporators, declare under penalties of perjury that we have examined the foregoing and to the best of our knowledge and belief, it is true, correct, and complete. Dated: Laverne Sharp R Croft 4 ~r BYLAWS OF TIGARD AREA HISTORICAL AND PRESERVATION ASSOCIATION ARTICLE I OBJECTIVE The objective of the Corporation shall be to re- tain historical, cultural, and educational identity for the communities of Eastern Washington County and Southwest Multnomah County, Oregon, including the communities of Tigard, Tualatin, Durham, Sherwood,. Metzger, and Garden Home. The objective shall be accomplished by sponsoring displays in public places; acquiring historical documents, deeds, artifacts, and photographs; acquiring, locating and maintaining historic buildings in the area; and conducting meetings which shall constitute informative sessions related to the Corporation's activities, historical sites, and other cultural and historical activities. ARTICLE II MEMBERSHIP 2.1 Classes and Qualifications of Members The Corporation shall have six classes of members. The designation and qualifications for membership in each class shall be as follows: (a) Individual Active Members: Any adult who .signifies his/her intent to participate in furthering the objectives of the Corporation, and pays annual dues, established by the Board of Directors. (b) Contributing Members: Any adult person, firm or corporation who contributes at least Twenty-Five Dollars but not more than One Hundred Dollars on an annual basis. (c) Sustaining Members: Any adult person, firm or corporation who contributes more than one Hundred Dollars but not more than One Thousand Dollars on an annual basis. (d) V.I.P. Members: Any adult person., firm or corporation who contributes more than One Thousand Dollars on an annual basis. (e) Student Members: Grade and High School students ..who signify their interest in FRIENDS OF THE MUSEUM (no dues shall be required). (f) Honorary Members: Those persons designated by the Board as having contributed significantly to the objectives of the group. 2.2 Evidence of Membership FRIENDS OF THE MUSEUM shall issue suitable evidence of membership to each person. 2 2.3 Term of Membership All membership shall be on an annual basis from January to December of each calendar year. 2.4 Members Rights and Duties (a) Each Individual Active Member, Contributing Member, Sustaining Member, and V.I.P. Member shall have the right to vote on matters brought to a vote of the general membership. (b) Nondues-paying Student Members and Honorary Members shall not have the right to vote on matters brought to a vote of the general membership. (c) Each member is expected to actively assist FRIENDS OF THE MUSEUM to achieve its objective by volunteering his/her services or performing a reasonable task requested of him/her. 2.5 Resignation and Termination (a) Any membership in the FRIENDS OF THE MUSEUM may be terminated by resignation. (b) The Board of Directors may suspend or terminate the membership of any member by an affirmative vote of two-thirds of all directors for conduct considered detrimental to the best interests of FRIENDS OF-THE MUSEUM after the Board has notified such member in writing of its cause for suspending or terminating ...his/her membersh- ip--and has---a-f forded --the member -twenty 3 days written notice of his/her opportunity to appear before the Board at a specified date, time and place and show cause, if any there be, why his/her membership should not be suspended or terminated. ARTICLE III MEMBERSHIP MEETINGS 3.1 Regular Membership Meetings Regular meetings of the members of FRIENDS OF THE MUSEUM shall be held during the months of January, April, July, and October on the fourth Wednesday..of each such month at twelve noon (other than a legal holiday) and at such place as the Board of Directors shall determine. The members may transact any business or other matters that may regularly cone before each meeting. The Annual Meeting of the Corporation shall be the meeting held in January. 3.2 Notice of Membership. Meetings Not less than ten nor more than forty days prior. to the date set for a regular meeting of the members, a notice of the date, time and place of such meeting shall be given to the members by publishing the same in one or more publications of newspapers having general circulation within the area. This notice may also be made over radio or television broadcasts. 3.3 Quorum The attendance of ten percent of the members entitled to vote at any meinbership meeting shall constitute a quorum for purposes of enabling the members to transact business at such meetings. 4 3.4 Proxies - Vote by Mail A member shall be entitled to vote by proxy or by mail. 3.5 Manner of Acting All business or other matters coming before a meeting of the members, at which a quorum is present, shall be transacted by a majority vote of the members voting, unless a greater number of votes is required by law. ARTICLE IV BOARD OF DIRECTORS 4.1 Functions of the Board of Directors All business and affairs, and all funds and property of the FRIENDS OF THE MUSEUM shall be conducted, governed and . managed on behalf of the members by its Board of Directors, sometimes herein referred to as the "Board." The policies of the FRIENDS OF THE MUSEUM shall be established by the Board of Directors. 4.2 General Powers and Authority The Board of Directors shall have full power and authority to perform the functions, business and affairs of FRIENDS OF THE MUSEUM, and other matters prescribed by these Bylaws, or necessarily implied therefrom. 4.3 Number and Qualifications of Directors The Board of Directors shall consist of not less than five nor more than fifteen directors, four of whom shall 5 be executive officers designated as follows: Chairman, Vice- Chairman, Secretary and Treasurer. The remaining Directors shall be elected at large and assigned such areas of responsi- bility as the executive officers, with the approval of the Board, may prescribe. To be eligible to serve as a Director, a person must have knowledge of the goals and objectives of the FRIENDS OF THE MUSEUM at the time of his/her nomination for election or appointment to the Board. 4.4 Term of Office Directors shall serve for a term of one year or until their successors are elected and assume office. 4.5 Election of Directors Directors shall be elected by the members at the Annual Meeting in January. If, for any reason, the Directors shall not be elected during January or at the Annual Meeting, or any adjournment thereof, the incumbent Board of Directors shall cause the election to be held at a following meeting. Those Directors who are to serve in the executive capacity of Chairman, Vice-Chairman, Secretary, and Treasurer, shall be elected in their capacity as a designated executive officer, as well as being elected as a Director. No Director may hold more than.one executive office. Candidates shall be nominated by the Nominating Committee in July, voted in October, and installed in January. Other candidates may be nominated from the floor. The membership shall vote separately on each Director to be elected. Directors may be elected to succeed 6 themselves in office without limitation as to the number of terms they may serve. 4.6 Directors Oath of Office Before being qualified to serve as a Director, the person elected or appointed to such position shall state an oath of office. The oath shall contain an affirmation that such person will devote his/her best efforts towards achieving the objectives of the FRIENDS OF THE MUSEUM, and conduct his/ her self in a manner consistent with achieving this objective. They shall incur no indebtedness or obligations on behalf of FRIENDS OF THE MUSEUM, except as authorized by resolution of the Board of Directors. The oath may contain such other af- firmations as the Board shall determine appropriate. 4.7 Duty of Outgoing'Directors The outgoing Directors shall forthwith turn over and deliver to their successor, or to the successor Chairman, all records and materials pertaining to the FRIENDS OF THE MUSEUM then in their possession, and shall attend the first regular meeting of the newly-elected Board of Directors to provide.continuity in continuing the business and affairs of the FRIENDS OF THE MUSEUM. 4.8 First.Meeting of the New Board-Regular Board Meetings The first regular meeting of the newly-elected Board of Directors shall be held within ninety (90) days after the date of the January meeting. The Chairman shall cause notice of the date, time and place of this meeting to be given to all newly-elected Directors, and to all outgoing Directors at least seven days prior to such meeting. 4.9 Special Board Meetings . Special meetings of the Board may be called by the Chairman or at the request of any two Directors. The person or persons authorized to call a special meeting of the Board. shall fix the date, time and place within.the Tigard community for holding the special meeting and shall cause notice thereof to be given at-least seven days prior to the date fixed for such meeting. Such notice shall state the reason for calling the meeting and the business to be transacted at the meeting. No business shall be transacted at a special meeting other than that specified in the notice'of such meeting. 4.10 Notice of Board Meeting Notice of Board of Directors' meetings, when required to be given, shall be given to each Director by mailing a written notice to his/her address as recorded in the FRIENDS OF THE MUSEUM records or by verbally notifying such Directors by telephone or in person. The attendance of a Director at any Board meeting shall constitute a waiver of notice of such meeting. 4.11 Board Meetings Open to Members Any member of FRIENDS OF THE MUSEUM may attend Board meetings. 4.12 Quorum The attendance of a majority of the Directors at any 8 Board meeting shall constitute a quorum for the purpose of enabling the Board to transact the business and affairs of. the FRIENDS OF THE MUSEUM. However, if less than such number of Directors is present at a meeting, the majority of the Directors present may adjourn the Board meeting to a later date with further notice. 4.13 Manner of Acting The vote of a majority of the directors present at a Board meeting at which a quorum is present shall constitute the act of the Board of Directors, unless a greater number of votes is required by there Bylaws or Bylaw. The Board of Directors may adopt such rules and procedures for conducting the membership..and Board meetings and transacting the business and affairs of the corporation-as the Board may deem proper,. and provided the same shall have been adopted no less than seven days prior to any meeting at or transaction to which they are to apply. 4.14 Vacancy on the Board A vacancy occurring on the Board of Directors may be filled by the Board's appointing a Director to fill this vacancy. The affirmative vote of a majority of the remaining Directors, although such number is less than a quorum, shall be sufficient to fill such vacancy. A Director appointed to fill a vacancy shall be appointed for the unexpired term of his predecessor in office. Any directorship to be filled by 9 reason of an increase in the number of Directors shall be filled by the members electing such Directors at the Annual Meeting. 4.15 Removal of a Director Upon receiving a written petition requesting the removal of a Director which contains the signatures of not less than 10.percent of the voting members of the FRIENDS OF THE MUSEUM, the Chairman shall promptly cause the question of whether or not such Director shall be removed from office to be submitted to a vote of the members, at a special membership meeting called for this purpose. The Director shall be re- moved from office if a majority of the members voting at such election vote for his/her removal. 4.16 Annual Report to the Members . The Board of Directors shall cause a written report to be submitted to the Annual Meeting of the members. The report shall: (a) Set forth all monies received and disbursed since the previous Annual Meeting of the members, indicate all monies on hand and all indebtedness, if any; (b) Contain an itemized inventory of all property owned by FRIENDS OF THE MUSEUM: and (c) Contain such other information as the Board shall determine appropriate. This report shall be entered in the records of the Annual Meeting. in ARTICLEV V EXECUTIVE OFFICES 5.1 Designation of Executive Offices The executive offices of the corporation shall be the offices of Chairman, Vice-Chairman, Secretary and Treasurer. 5.2 Executive Officers--Election, Term and Vacancy The Chairman, Vice-Chairman, Secretary and Treasurer shall be elected by the members in their capacity as a.designated executive officer, as well as a Director. Such executive officers shall be elected for the same terms and in the same manner as is prescribed in these Bylaws for elected Directors, and a vacancy in any such office shall be filled in the same manner as is provided for filling a vacancy on the Board of Directors. 5.3 Chairman The Chairman shall be the principal executive officer of the corporation and shall.be responsible for executing the policies established by the members and the Board of Directors. He/she shall, when present, preside at all membership and Board meetings._ The Chairman shall supervise the programs, all adminis- trative and support services, and the acquisition, management and disposal of all funds and property of FRIENDS OF THE MUSEUM. The Chairman may sign, with the Secretary or any other officer of the corporation authorized by the Board of Directors, any and all documents or instruments on behalf of FRIENDS OF THE MUSEUM. The Chairman shall perform all duties incident to the office of Chairman and such other duties as may be prescribed by these Bylaws or delegated to him/her by resolution enacted by the Board from time to time. 5.4 Vice-Chairman The Vice-Chairman shall preside at all membership and Board meetings in the.absence of the Chairman. The Vice-Chairman shall perform all duties. incident to the office of Vice-Chairman and such other duties as may be delegated to the office by reso- lutions enacted by the Board of Directors from time to time. 5.5 Secretary The Secretary shall keep full and complete minutes of all membership and Board meetings and of all resolutions. enacted 'at such meetings; cause all required notices to be given in accordance with the provisions.of these Bylaws, or as required by law; cause FRIENDS OF THE MUSEUM to maintain its corporate standing with the State of Oregon by preparing an annual report and statement and filing the same together with the filing fee prior to the delinquency date as required by Oregon law; keep and maintain records of the names and current addresses of all members of FRIENDS OF THE MUSEUM; have custody and control of all correspondence and preserve and safeguard all important documents, instruments and records other than financial records. The Secretary shall also perform all duties incident to the office of Secretary and such other duties as may be assigned to him/her from time to time by the Chairman and/ .or the Board of Directors. 12 5.6 Treasurer The Treasurer shall receive, receipt for, when necessary, have custody and charge, preserve and safeguard all funds received by the FRIENDS OF THE MUSEUM from any source whatsoever; deposit all such funds in such banks or elsewhere as directed by the Board in a resolution enacted for this purpose; and make and preserve a faithful financial record of all receipts and disbursements of such funds. The Treasurer shall report to all regular meetings of the Board of Directors indicating the amount and nature of all receipts and disburse- ments; the amount of the funds then in the Treasurer's custody; all known outstanding indebtedness; all claims for payment received by the Treasurer; and shall make such other reports as requested by.the Board-of Directors. No person shall have authority to incur any indebtedness on behalf of FRIENDS OF THE MUSEUM except as authorized.to do so by a general or special resolution enacted by the Board of Directors. All checks .drawn on corporate funds shall be signed by the Treasurer and Chairman. The Treasurer shall also perform all duties incident to the office of Treasurer and such other duties as may be assigned to him/her from time to time by the Chairman or the Board of Directors. 5.7 Other officers The Chairman may, with the approval of the Board of Directors, appoint such other officers and assign them such 13 duties as he shall deem necessary or appropriate to assist in administering the affairs of FRIENDS OF THE MUSEUM. The Chairman may also remove such officers with the approval of the Board of Directors. Such officers.may be appointed from those directors who do not hold an executive office or from the membership. The Chairman may delegate to such officers those functions, powers and duties which are not inconsistent with these Bylaws or the.applicable law.. ARTICLE VI COMMITTEES AND COMMITTEE MEMBERS 6.1 Committees Generally All committees shall be subordinate to-the Board of Directors and may be either Standing or Special Committees. Standing Committees shall.continue until dissolved by the Board " of Directors, but Special Committees shall automatically be dissolved thirty days after the date of the next-succeeding Annual Meeting following their creation, unless earlier dissolved by the expiration of their prescribed term or by the Board. After December 31, the newly-elected Chairman may, with the approval of the Board of Directors, similarly continue the existence of any Special Committee. The functions, powers and authority of all committees shall be prescribed by the Board of Directors except as otherwise provided in Article VI. The Committee Chairperson shall make regular reports to the Chairman concerning the activities of the Committee. Board members may attend any committee meetings. 14 6.2 Committee Members--Term of Office The appointment of committee members to Standing or Special Committees shall automatically-expire on December 31 unless the prescribed term of their appointment shall earlier expire. Committee members may be reappointed annually for any number of successive terms. 6:3 Standing Committees The.:FRIENDS QF THE MUSEUM shall have a. Nominating. Committee,and.such other'Standing Committees as shall lie created pursuant to Section 6.5 of this Article. 6.4 Nominating Committee The Nominating Committee shall be a Standing Committee consisting of a .chairperson and not less than two nor more than ten committee people who shall be appointed by the Board of - Directors prior to the.April meeting of each year. The functions of this committee shall be to select and nominate at least one person who is a qualified candidate and willing to serve if elected as a Director to be elected to the Board. The committee chairperson shall prepare a written list of such candidates and submit the same to the Chairman not less than ten days prior to the date fixed'`"for `tfi jl" ly meeting to be voted upon in October and installed at the annual meeting in January. 6.5 Authority to Create Other Committees The Chairman, with approval of the Board, may-create and dissolve other Standing and Special Committees, prescribe their functions, determine the number and term of the committee 15 members and appoint or remove committee members as shall be deemed necessary,or appropriate to assist in administering the affairs of FRIENDS OF THE MUSEUM. The Chairman may delegate to such committees and committee members those functions, powers and duties which are not inconsistent with these Bylaws or the applicable law. ARTICLE VII COMPENSATION PROHIBITED No director, officer or members shall directly or indirectly receive any salary or compensation from FRIENDS OF THE MUSEUM for services rende*red in such capacity. ARTICLE VIII AMENDMENT OF BYLAWS These Bylaws may be amended, repealed or altered in whole or in part by a majority vote of the members present at a regular or special meeting of the membership at which a quorum is present, provided that the membership is given not less than ten days prior notice that the purpose of the meeting will include the amendment, repeal or alteration of these Bylaws. A written draft of the proposed amendment, repeal or alteration of these Bylaws shall be submitted to the regular members prior to a vote to amend, repeal or alter these Bylaws. Adopted: Secretary 16 Tigard Historical Association 2005 - 2008 Budget ACTUAL ACTUAL PROJECTED PROJECTED BUDGET 2005 BUDGET 2006 BUDGET 2007 BUDGET 2008 INCOME Cash Contributions ' Donations $ 73.00 $ 290.00 $ 500.00 $ 700.00 Memberships $ 505.00 $ 1:;080:00 $ 1,500.40 $ 2,000.00 Cash from Reserves $ - $ - $ 9,500.00 $ 13,000.00 Earned Income $ 199.00 $ 471.00 $ 500.00 $ 800.00 Government City of Tigard $ - $ - $ 5,000.00 $ 5,000.00 Grants $ - $ - $ 15,000.00 $ 20,000.00 Investments $ 10,530.00 $ 16;863.00 $ 18,000.00 $ 19,000.00 Miscellaneous $ 97.00 $ 211.00 $ - $ - _ Sponsorships $ - $ - $ 1,000.00 $ 2,500.00 TOTAL INCOME $ 10,530.00 $ 16,863.00 $ 51,000.00 $ 63,000.00 EXPENSE Administration Employee: Salary &'Benefits $ - $ - $ 20,000.00 $ 20,000.00 Insurance $ 21721.00 $ 2,735.00 $ 2,750.00 $ 2,750.00 Memberships/Subscriptions $ - $ 25.00 $ 50.00 $ 100.00 Office Supplies: $ $ 124.40 $ 500.00 $ 2,000.00 Postage $ 127.00 $ 65.00 $ 500.00 $ 1,000.00 Printing/Photocopies (incl. newsletter) $ - $ 174.00 $ 1,000.00 $ 1,500.00 Professional Services $ 500.00 $ 500.00 $ 8,300.00 $ 11,500.00 Operations Capital Improvements /Projects $ - $ - $ 14,1300.00 $ 10,000.00 Collections $ - $ 400.130 $ 600.00 $ 800.00 Exhibitions $ - $ - $ 1,500.00 $ 3,000.00 Miscellaneous $ - $ 220.00 $ 1,000.00 $ 1,500.00 Programs $ - $ 280:00 $ 1,000.00 $ 2,000.00 Repairs & Maintenance of J. Tigard House $ 452.00 $ 1,022.00 $ 2,000.00 $ 3,000.00 Security System $ 402.00 $ 423.40 $ 400.00 $ 450.00 Signage $ - $ - $ - $ 2,000.00 Utilities $ 1,102.00 $ 941.00 $ 1,200.00 $ 1,400.00 TOTAL EXPENSES $ 5,304.00 $ 6,909.00 $ 59,000.00 $ 63,000.00 NET PROFIT $ 5,226:00 $ 9;954:00 $ - $ - CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February, 2007 2r~t A,,_ny-c k Se -A+A Ou--r Fi Liuh.a_ - ~A -V'de in T"~ r } S ~1o u3 Event Name: b n F ~rcAGctuYl G-~ c n_rr_( -Fua ll bn' Sr-hoots 690 64) 6a.nd u j Ttev 2- , Address: 200$ City, State, Zip: <166A-d Del q-7?-z3 Contact Name: 2Gky Hurd a Telephone Number: 503-639`7_799 AUQU) .5q3 -x/3/-/10.94 ~Fouvrc%ttiDrl o~tC~lCx[~ Il/ E-mail address: hard. )zJy) J 4 ye, net (R,) 'in TD &Y1dahm ~6mdt&kt&,6 1 1. Request (express in whole dollar amounts only). JJ Cash $ 1000 - In-Kind Services (use of City property, City staff support, etc. Please explain the services requested on a separate sheet) Total Request $ 1001 2. Purpose of Funding Request: Q,P~, at~a(.~►~ 3. How will this event benefit the Tigard Community? rev cLtt-ac.~ned 4. How many Tigard residents do you anticipate participating in this event (or these events)? 5. Please submit the following information with this request: a. Detailed budget, including FY 2005-06 actual expenditures, FY 2006- 07 Adopted Budget, and FY 2007-08 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audit report or financial statements for the last fiscal year.* C. Articles of Incorporation. d. 501(c)(3) status. e. Organization Bylaws * Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at lizbeth6t6gard-orgov orit can be obtained from the City's website at www. tigard-or.,ov. I rca~ ~ used ma -enl'ls City of Tigard FY 2007-08 Community Events Funding Request Event: Seeding Our Future Garden Tour & Art Show Benefiting The Foundation for Tigard Tualatin Schools 1. Request Cash $1000 In-Kind Services* 1 Total Request $1001 * In-Kind Services requested: It would be nice if the city could include this event in Tigard's Cityscape newsletter (this was done last year)' the Tigard city calendar, display an event poster at city hall, and any other free advertising the city sees appropriate. 2. Purpose of Funding Request: We are in need of cash to help with print/copy costs** for advertising the event within and outside the Tigard Community. Print/copy items we must outsource include: Poster 11 x 17 200 pcs new for 2007 Flyer 8.5x11 15,000 pcs see last years flyer for reference Postcard large postcard 5000 pcs see last year's postcard for reference In 2006 we negotiated a considerable discount on print/copy costs from suppliers for all the above materials. The dollars requested would help us with the costs of these items. 3. How will this event benefit the Tigard Community? The Tigard community will enjoy a day of garden fun that will: • Enhance Tigard's image by showcasing and promoting fabulous extraordinary private gardens in our community. • Develop community pride in the beauty that exists within our city. • Provide an opportunity for the Tigard community to view and purchase juried, hand crafted, garden-themed artwork from selected Northwest artists in a community art event. • Introduce the Tigard community to the mission and goals of The Foundation for Tigard Tualatin Schools and reinforce our belief that is echoed in our tagline `smart kids, smart community.' • Raise funds to hire additional educators in our city's public schools. • Promote the goodwill of the City of Tigard by listing it as an Event Sponsor in our promotions within and outside our community. The committee has worked hard to create a community event that showcases the beauty in our city. Attached you will find our 2006 event materials as an example of the quality of our event and the benefit it brings to our community. We have the support of several local garden stores as ticket outlets for this event and although the garden tour requires a ticket, the art show is open to the public and will be held at Tigard High School in 2007. The artists for our garden-themed an show and sale are juried, offering only the highest hand crafted quality. Several of our artists are Tigard residents Page I of 2 4. How many Tigard residents do you anticipate participating in this event? 200 tour attendees (33% increase based on 2006 attendance of residents) 500 shoppers to the art show (33% increase based on 2006 attendance) 50 student volunteers - creating raffle items, day of event, flyer distribution, etc. 50 community volunteers, garden hosts, committee members, etc. 5. Please submit the following information with this request: a. Detailed budget b. Audit report c. Articles of Incorporation d. 501(c)(3) status e. Organization Bylaws All the above items are attached. Page 2 of 2 Foundation for Tigard Tualatin Schools 2007 Budget lFunaisin /Events Phonathon $60,000 Garden Tour $10,000 Balloon Festival $10,000 Art in the Burbs $10,000 Cheese, Choc & Cheers $20,000 End of the Year peal $15,000 Corporate Donations $10,000 Innovative Grant Program $5,000 Capacity Buildin Grants $25,000 Investment Income $3,500 Total Revenue $168,500 o Outreach Foundation Educators ($100,000) Innovative Programs - School Grants ($5,000) Scholarships ($3,500) Business Community Outreach - Breakfst ($500) Caring Community ($10,000) erational Stang: Exec. Director ($40,000) Marketing Collateral ($2,500) Newsletter ($750) Non-personnel Exp ($6,500) Total Expenditures ($168,750 Bud et Surplus/(Deficit) $250 Foundation for Tigard Tualatin, Schools Balance Sheet As of December 31, 2006 Total ASSETS Current Assets Bank Accounts West Coast Bank 60,673.33 Total Bank Accounts $ 60,673.33 Total Current Assets $ 60,673.33 Fixed Assets Computers 1,063.68 Total Fixed Assets $ 1,063.68 Other Assets Caring Cummunity Bank Account 15,182.04 McDonald Investment Account 262,536.47 Total Other Assets $ 277,718.61 TOTAL ASSETS 339A65.62 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable Grants payable - Foundation Educators Program 100,000.00 Total Accounts Payable $ 100,000.00 Other Current Liabilities Due to Deer Creek 28,468.32 Total Other Current Liabilities $ 28,468.32 Total Current Liabilities S 128,468.32 Total Liabilities S 1281168.32 Equity Opening Bal Equity 630.32 Permanently restrict net assets Arveson Scholarship Fund 51,064.38 13irk Scholarship Fund 13,988.97 Hibbard Scholarship Fund 3,579.56 Kohler Scholarship Fund 48.640.43 Pohl Scholarship Fund 20,467.87 Total Permanently restrict net assets S 137,741.21 Temporarily restrict net asset Caring Community Fund Balance 15,180.73 Total Temporarily restrict net asset $ 15,180.73 Unrestrict (retained earnings) 32,380.20 Unrestricted net assets 0.00 Net Income 25,054.74 Total Equity $ 210.987.20 TOTAL LIABILITIES AND EQUITY _j _R&456.62 Sunday, Jan 28,2007 10:16:21 PM GMT-8 -Accrual Basis Foundation for Tigard Tualatin Schools Profit & Loss January - December 2006 Total . Income B, C & C 5,900 B, C & C - Card Sales -30 B, C, & C - Call for Donations 3,405 Promotion -170 Total B, C & C 9,106 Contributed support Corporate Matching Gifts 4,264 Corporatelbusiness grants 371 Tonkin Auto Dealers 4,175 Total Corporate/business grants 4,646 Indiv/business contribution 3,714 Total Contributed support 12,524 Earned revenues Dividends & interest-securities 1,516 Interest-savings/short-term inv 49 Total Earned revenues 1,566 Fundraising Activities 929 Direct Mail Campaign Direct Mail Receipts 13,598 End of Year Campaign - 2006 3,510 Transfer to Caring Community -1,774 Total Direct Mail Campaign 15,334 Garden Tour Garden Tour Income 5,977 Art Show Artists -8,787 Art Show Expenses -135 Art Show Income 11,411 Garden Tour Promotion -2,584 Total Garden Tour Income 6,882 Total Garden Tour 5,882 Phonathaon Misc. Expenses -1,400 Pledges Collected 50,922 Company Match 1,148 Total Pledges Collected 62,070 Promotion -37 Total Phonathaon 60,633 Plant Sale Plant Sale Revenue 31,757 Supplies -473 Total Plant Sale 31,289 Total Fundraising Activities 104,061 Total income 127,265 Foundation for Tigard Tualatin Schools Profit & Loss . January - December 2006 Expenses Grants to Schools 100,000 Non-personnel expenses Awards 119 Bank Charges & Fees 977 Dues 382 Equip rental & maintenance 484 Insurance 234 Misc.Expense 916 Newsletter 591 Postage 39 Total Newsletter 630 Postage, shipping, delivery 1,974 Printing & copying 267 Promotion 91 Software 1,718 Supplies 193 Taxes & Licenses 105 Total Non-personnel expenses 8,090 Scholarships 3,000 Total Expenses 111,080 Net Operating Income 16,165 Other tricorn McDonatds Interest 6,608 Money Market Interest-wCB 150 Unrealized gain (loss) Unrealized gain(loss) - investor 2,131 Total Unrealized gain pons) 2,131 Total Other Income 8,890 Net Other Income 81890 Net Income 26,056 Sunday, Jan 28,2007 10:19:04 PM GMT-8 - Accrual Basis a 0 Seeding Our Future Garden Tour & Art Show BUDGET 1/1/07 -12/31/07 approved 1/12/07 (updated 1/6107) Item Details 2007 2007 Actual notes Budget Expenditures Insurance event rider (covers Foundation only) 0 per legal not needed Legal.Fees Garden Host Agreement 0 donated Artist Agreement 0 donated Tour Program Disclaimer 0 donated Sponsorship Agreement 0 donated Graphic Design logo 0 donated postcard 0 donated invitation 0 donated poster 0 donated flyer 0 donated ticket 0 donated Handout 0 donated Program 0 donated banner 0 donated lawn & directional signs 0 donated Printing/Photocopy Garden Host Application 0 donated Garden Host Review Form 0 donated Garden Host Agreement package 0 donated Garden Tour Volunteer info 0 donated In garden signage 0 donated Artist Application/agreement package 0 donated Artist Followup mailing 0 donated Art Show Volunteer Into 0 donated in garden signage 0 2006 expense; new is donated Flyer 500 $1.00/page for 500pcs color; 14,500pcs B&W donated Ticket 0 donated Program 0 donated Handout .0 donated Thank You card 0 donated artshow sandwich boards/banner 200 signscope invitation - Preview Reception 700 3500pcs; digital print Postcard 1000 5000pcs; 4 color print Banners 200 signscope; 2 @ $100each - updates to banners, one per city Lawn Sign - event 0 2006 expense Lawn Sign - arrow 0 2006 expense Laminating outdoor signage 50 arrows Advertising/,Publicity Times 400 June 14, 21 - two Thursday's prior to event, possible before mother's day May 3 also. Community Newspapers - Home & 0 April special section. Likely will have a Garden Special section story so wont need ad. Community Newspapers - Lifestyles 0 June. 2col x 5- is $150. Unless there's a section relevant theme section, will not do. Regal Courier 150 Try for a story instead due to the Summerfield gardens. Oregonlan Homes & Gardens 300 June 21, Thursday prior to event page 1 of 3 2007 Seeding Our Future Garden Tour & Art Show BUDGET 1/1/07 -12/31/07 approved 1/12/07 (updated 1/6/07) Item Details 2007 2007 Actual notes Budget Thank you ad w/ every name 0 approx 8x10 in 2005 was $266. Letter to editor is option. Postage ' Garden Host Application 0 donated Garden Review Form 0 donated Garden Review Thank You 0 donated Garden Host Agreement pkg 0 donated Master Gardener Volunteer pkg 40 Artist Applications/Agreement pkg 45 Artist Followup mailing 45 Art Show Volunteer Package 0 by email/phone Postcard 525 3500 x $0.15 bulk Pre-Event Invite 525 3500 x $0.15 bulk Thank You's 20 50 x $0.39 first class Food Preview Reception food 0 donated Preview Reception misc 200 napkins, toothpicks, ice, water, center pieces, misc artist box lunches 175 Caf6 Allegro 25@$7.00 (1/2 price) artist/volunteer water 75 art show espresso bar/refreshments for 0 sale Volunteer cookies 0 donated Raffle Supplies to make raffle items 100 most supplies donated raffle tickets 10 custodial fees THS 0 donated Aprons for volunteers aprons 50 @ $5.00 0 2006 expense screen print graphic 0 2006 expense Garden Host Thank you photograph printing 25 8 sets of 8 pictures = 64 pictures notecards 40 8 sets of 8 pictures = 64 cards ribbon 0 donated picture CD 0 donated Greeting Card Program 330 sets for sale at Art show/ Art in Burbs Prints 304 4 freq buyer cards (500 pics/card) @ $76/each card/envelope 320 8 packs (250/pk) @ $40 ink cartridge/printing 100 cellophane bags 28 3 packs (100/pk) @ 7.00 spray mount/rubber cement 20 Host Lawn Repair lawnseed for overseeding 25 per agreement will reseed if needed. Misc Supplies address labels 40 tickets, postcard, invites In garden signage paper 0 2006 expense name tags 100 Master Gardener recruiting display 0 donated Plastic sign holders - art show tables 25 4 @ $6.25 3% bank fee on artist show charges 45 tableclothes, misc 100 page 2 of 3 2007 Seeding Our Future Garden Tour & Art Show BUDGET 1/1/07 -12/31/07 approved 1/12107 (updated 116/07) Item Details 2007 2007 Actual notes Budget INCOME': Garden Tour Ticket Sales 6000 300 tickets @ 20 Backyard Bird Shop AI's Gardener's Choic Garden Corner TuHS THS Foundation/Committee Day of even Artist Application Fee 1400 40 artists @ $35 200/6 commission on Artist sales 4000 (20% of $500) x 40 artists Sponsorships 1000 refreshment sales 0 not for 2007 raffle ticket sales 400 200 @ $2 Greeting Card Sales 3000. 300 sets $10/each T? INGOMElY Y .wtt a fi 15 80Q~k p .M Wsr...r..,..,. adfi.: w N%C`•~'i '3 .ikCA F.ds^ rt .Je..nnti..5'1CE 2 Yw J page 3 of 3 -0© eeding Our Future Garden Tour & Art Show BUDGET 1/1/06 -12/31/06 approved 1/6106; updated 11/28/06 w/actuals, notes Item Details 2006 2006 notes/updates after 1/6/06 Bud et Actual F.X.endttgms Insurance rider to cover foundation 0 0 not needed per legal advise Le aI Fees - Garden Host Agreement 0 0 donated Artist Agreement 0 0 donated Ora hic Design 0 logo 0 donated postcard 0 donated flyer 0 donated ticket 0 donated handout 0 donated program 0 donated banner 0 donated lawn & directional signs 0 donated Photocopying 100 Garden Host Application 0 donated Garden Host Review Form 0 donated Garden Host Agreement 0 donated Garden Prep Tips 0 donated Volunteer Information 0 donated Computer Printing signage 100 0 donated Misc Supplies 0 paper 20.59 yellow signage paper name tags 50.00 $50/200 name tags Posterboard - garden board 13.00 $13 (2@6.45/sheet) Paper - sandwich boards 15.00 $15 (12@ 1.25/sheet) Contact paper - sandwich boards 13.00 $13 (4@3.29/roll) Plastic sign holders (art show table) 24.00 $24 (3@7.99/each) stakes fo signage in garden/at school 28.00 $28.00 (4@6.97/bundle of 12) notebooks 34.90 10 @3.49 Garden Stakes 0 $131.25, donated Laminating outdoor signage 300 429.00 Printing 3000 Banner 260.00 $160 42"Hx114"L (Tual) $100 4' x 6' (Durham/Hall) Ticket 40.00 $15 printing, donated $40 address labels Flyer 0 $178 B&W copy - donated $500 color - donated (500 @$1.00/pg) Postcard 895.00 $895/5000pcs Program 0 $120/500pcs ($0.24/pc) - donated Handout 0 $15.14/500pcs - donated Lawn Sign - event/directional 728.00 $728 signs 120.00 $120 stakes (17@6.97/bundle of 12) 79.00 $79 hardware Lawn Sign - arrow 100.00 $100/100pcs Pre-Event Invites 178.00 $178/250pcs invites 18.00 $6/100 envelopes (3) _ $18 in garden signage - paper,ink 0 donated 9e 2006 Seeding Our Future Garden Tour & Art Show BUDGET 1/1/06 -12/31/06 approved 1/6/06; updated 11/28/06 w/actuals, notes Item Details 2006 2006 notes/updates after 1/6/06 Budget Actual Advertising/Publicity - . "Blow in" to Times 0 0 not for 2006 Zip code mailing 0 0 not for 2007 Postage 500 bulk mail price $0.13/pc 2106 per SusanSH 2007 Garden Host Application 0 donated 2007 Garden Review Thank You 0 donated Garden Host Agreement 0 donated Volunteer Information 0 $52, donated Art Show Application 0 donated Artist Agreement 78.54 36.19 + 42.35 first class Postcard 383.84 276.50 bulk/ 107.34 first class Pre-Event Invite 112.36 first class Thank You's 0 donated Refreshments for. sale food, ice, drinks 175 0 didn't have sales at artshow Box lunch for artists lunch boxes 90 135.00 Cafe Allegro 20@$6.75 (1/2 price) Raffle Supplies to make raff le items 75 0 tickets 0 0 donated School custodial fees Durham School 0 0 donated Aprons for volunteers aprons 50 ® $5.00 0 0 donated screen print graphic 250 238.00 Pre Tour Event Refreshments, misc 200 0 donated, napkins, toothpicks, ice Espresso Bar 0 0 Garden Host Thank you 100 photograph printing 24.99 100 pics notecards 38.94 100 notecards Volunteer Thank you notecards 50 15.00 Tigard Times Ad Thank you to every name. 0 0 do letter to the editor 2006. Do for 2007 tour. 2005 auction paid $266 for 8x10. Grass seed overseeding 25 0 not needed Greeting Cards 0 Prints 194.80 1000 prints (makes 166 sets) Stationary 0 750 5x7 cards/envelopes donated Stationary 35.30 250 5x7cards/envelopes ink cartridge 25.00 cellophane bags 6.99 100 bags, other half donated TOTAL~kK n ; t LM y" rtes a,4t 4965] t 4334 25 INCOME.. Garden Tour Ticket Sales 200 tickets 15 3000 3720.00 248 @ $15 TuHS 60 THS 270 Backyard Bird Shop 1200 AI' 765 Foundation/Committee 675 Day of even 752 2006 Seeding Our Future Garden Tour & Art Show BUDGET 1/1/06 -12/31/06 approved 1/6/06; updated 11128/06 w/actuals, notes Item Details 2006 2006 notes/updates after 1/6/06 Budget Actual Artist Application Fee 15 artists @ $35 525 770.00 22 artists x $35 15% commission on Artist (15% x $500) x 15 artists 1125 1550.69 based on total sales of $10,337.94 (less sales 3% on credit card sales) 15% commission on Retailer 0 0 not for 2006 sales refreshment sales 300 0 did not do for 2006 raffle ticket sales 100 373.00 Greeting Card Sales 1600.00 approx 166 sets @ 10.00/each Nike volunteer employee 2000.00 200hrs x $10/hr employee match match variance 200.00 donations at artshow, etc. . tab t.u- a 4 c~hw4 u t zt. i3Fx z m rv e s4 TO TAL S r M 3 e t tiv~x Al-1 ~ M EMS_ 50 z A r page 3 of 3 Submit the original SECRETARY OF STATE THIS SPACE FOR OFFICE USE ONLY 'I one true copy Colporadon Division 1.00 R ca OnnIM Registry Number: 158 121h Street NE G Salem, OR 97310-0210 p (503) 37&-43 0 iav~8-q~ ARTICLES OF INCORPORATION Nonprofit Corporation PLEASETYPEOR PRINT LEGIBLY IN BLACK INK ARTICLE 1: Name of the corporation: Tigard/Tualatin Schools Foundation ARTICLE 2: Type of corporation (check one only): Public benefit ❑ Mutual benefit ❑ Religious ARTICLE 3: Name of the initial registered agent: Richard A. Carlson Residence or office address of registered agent (must be a street address in Oregon):-- 1500 SW First Avenue, #1170 Portland Ore on 97201 Street and number rty Zip code ARTICLE 4: Principal office address: 13137 SW Pacific H Tigard Or On 97223 Street and number city Zip co e ARTICLE 5: Indicate if corporation will have members: ❑ Yes No ARTICLE 6: Distribution of assets on dissolution or final liquidation: Upon dissolution or any partial or final liquidation of the rporation, its assets remaining after payment, or provision for payment, r all debts and.liabilities of this corporation shall be distributed to the Tigard-Tualatin School District 23J exclusively for its public purpose. At no time shall the income or assets of the corporation inure to the benefit of any person or organization not organized for an* -exempt purpose meeting the requirements of Section-501(c)(3) of the Internal NP-1 (4/90) Revenue Code. ARTICLES "OF INCORPORATION ''ONPROFIT CORPORATION Page 2 Name of corporation' Tigard/Tualatin Schools Foundation ARTICLE 7: Name and address of each director is optional. (If the corporation is a public benefit, you must list three directors and their addresses below.) Daniel Larsen 17011 SW Rivendell Dr. Tigard, OR 97224 Kenneth Cheeley 15390 SW Alderbrook Ct, Tigard, -97274- Randy Livingston 10350 SW Gable, Tigard, OR 97224 ARTICLE S: 0 Each director named has consented to this appointment. ,,ATICLE 9: Optional provisions: See Article 9 attached hereto and incorporated herein by reference. ARTICLE 10: Name and address of the incorporator c/o Drakulich & Carlson, P.C. 1500 SW First Avenue, 1170 Portland, OR 97201 Richard_ A- Carlson Name Address Execution: RICHARD A. CARLSON Richard A. Carlson incorporator Signature Printed name Title Person to contact about-t-hiS-fikng -Rdehard -A-. -C-a-r-ison - ---224-0871 Name Daytime phone number Make checks payable to the Corporation Division. Submit the completed form and fee to: Corporation Division, Business Registry, 15812th Street NE, Salem, Oregon 9731o-o21o. NP-1 (4/90) ARTICLE 9 Section A The corporation is a public benefit corporation organized for charitable and educational purposes l) To accept' and expend funds in support of the curricular and extracurricular activities, programs and facilities of the public schools operated by the Board of Directors of the Tigard-Tualatin School District 23J and 2) To provide financial assistance to certain graduates of said public schools to aid in the pursuit of their post-secondary education, all of the above expenditures subject to the determination and approval of the corporation's Board of Directors. The corporation may take and hold by bequest, devise, gift, purchase or lease either absolutely or in trust, for the purposes stated above, any property, real or personal, without limitation as to amount of value; to sell, convey and dispose of any such property and to invest and reinvest the principal thereof, and to deal with and expend the income and principal of the corporation for any of the charitable and educational purposes set forth above. The corporation may engage in any lawful activity for which a corporation may be organized under ORS Chapter 61, provided that such activity meets the requirements of Section 501(c)(3) of the Internal Revenue Code. The corporation may not engage in any activity for profit. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its directors, 1 - ARTICLE 9 officers or other private persons except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments in furtherance of the purposes set forth in this article. The corporation will not engage in propagandizement and will not attempt to influence legislation. Nor will the corporation participate in, or intervene in, any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these Articles of Incorporation, the Corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue.Code, as amended (or the corresponding provision of any future federal internal revenue laws], or (b) by a corporation contributions to which are deductible under Section 170 of the Internal Revenue Code, as amended for the corresponding provision or any future federal internal revenue laws]. Section B The number of Directors shall be fixed by the Bylaws of the corporation. Subsequent Directors shall be elected by a majority vote of directors then holding office. The term of office of a director shall be three (3) years and there shall be no limit on the number of terms a director may serve. 2 - ARTICLE 9 Tigard -Malatin Schools Foundation ~V wLATt/y S C¢p 4~. N DA~ip Federal Tax Identification Number for Internal Revenue Service 94-3148515 L Non Profit 501 (c) 3 Status as of: December 18, -1991 State of Oregon Secretary of State Corporation DWIMon 158 12th Street NE Salem. Oregon 97310-0210 (503) 986-2200 Articles of Incorporation for Nonprofit Corporation Business Registry Number: 249021-81 Date. of Incorporation: May 23, 1991 Entity Type: Domestic Non-Profit Duration: Perpetual Phone: (503) 986-2200 Fax: (503) 378-4301 Articles of Amendment-Business/Professional/Nonprofit Secretary of State Check the appropriate box below: Corporation Division 4USINESS/PROFESSIONAL CORPORATION 255 Capitol St. NE, Suite 151 (Complete only 1, 2, 3, 4, 6, 7) FILED Salem, OR 97310-1327 NONPROFIT CORPORATION FtNnginOregon.com (Complete only 1, 2, 3, 5, 6, 7) JUN 1 2006 REGISTRY NUMBER: 24902 1 -8 1 SECRETARY OF STATE In accordance with Oregon Revised Statute 192.410-192.490, the information on this application is public record. We must release this information to all parties upon request and it will be posted on our website. For office use only Please Type or Print Legibly in Black Ink. 1) NAME OF CORPORATION PRIOR TO AMENDMENT: Tigard-Tualatin Schools Foundation 2) STATE THE ARTICLE NUMBER(S) AND SET FORTH THE ARTICLE(S) AS IT 13 AMENDED TO READ. (Attach a separate sheet if necessary.) Name change only, - t t - V4 a_ rld.e& o v► ~or* Tke- T' Ct a VA u a r o kx A 3) THE AMENDMENT WAS ADOPTED ON: May 16, 2006 (H more than one amendment was adopted, identify the date of adoption of each amendment.) BUSINESSIPROFESSIONAL CORPORATION ONLY NONPROFIT CORPORATION ONLY 4) CHECK THE APPROPRIATE STATEMENT 5) CHECK THE APPROPRIATE STATEMENT Shareholder action was required to adopt the.amendment(s). The Membership approval was riot.re - i The amendment(S) was vote was as follows: approved. by p sufficient vote of 1Fte'boziM & directors or' incorporators. pass or Number *r Number al :Number or Number of Membership approval was rgqulred. e°riieiittief`s'tiip iro4e Vvas'9s - series of dares votes enthled votes test votes east follows: shares out wbft to be cad FOR AGAINST . pass(es) Nufterd t;Nmber.d NumD,gr,Pf.;.,, ;?"rof ennead members votes enlttled. " vote3 C9d votes OW to vote en#ftd to vote 'to be,cad FOR AGAINST Shareholder action was not required to adopt the amendment(s). The amendment(s) was adopted by the board of directors without shareholder action. C] The corporation has not issued any shares of stock. Shareholder ` action was not required to adopt the amendment(s). The amendment(s) was adopted by the Incorporators or by the board of directors. 6) ExEctmoN Signature Printed Name Title Maureen I Wolf Treasurer 7) CONTACT NAME (To resolve questions with this ling.) FEES Required Procesft Fee :550 Maureen J. Wolf .NoF.aroi.Nonpoti)Type.ch:ynge.otty'°, ; o . . DAYTIME PHONeNUMBER(Include area. .code.) Processing Fees ~ are t nonrefundable. 50 -3. *7 Pieasemake tpayi ,ate- ; r~l~~s i i R NOTE: Foes ma$be paid atth V(SA bi`'titttsWrCard. ifie card number and explra13in'dfit9th'ou1dS~'SuDtnated'an tt~APalate sfieel for your,protedbtl.,.:_ . 113 (Rev. 304) I Q ?I BYLAWS OF FOUNDATION FOR TIGARD TUALATIN SCHOOLS ARTICLE I STATEMENT OF PURPOSE The goal of the Foundation for Tigard Tualatin Schools is to enrich the quality of education in the Tigard-Tualatin School District. The Foundation was organized exclusively for charitable and educational purposes in order to receive donations, gifts and bequests that the Foundation will then utilize to provide scholarships for graduate students and to support the curricular and extra-curricular activities, programs and facilities of the public schools within the Tigard-Tualatin School District. By receiving and expending funds in this manner, the Foundation strives to recognize and encourage academic excellence. ARTICLE 2 OFFICES 2.1 Principal Office: The Foundation's principal office at the time of the adoption of these Bylaws is 6960 S.W. Sandburg Street, Tigard, Oregon 97223. The Board of Directors at any time or from time to time by resolution may fix and change the location of the principal office. 2.2 Other Offices: Branch or subordinate offices may be established at any other place or places from time to time, by the Board of Directors. ARTICLE 3 DIRECTORS 3.1 Number of Directors: The Board of Directors shall consist of not less than seven persons nor more than twenty-four persons. The exact number shall be fixed from time to time by an affirmative vote of a majority of the directors then holding office. If through resignations or otherwise there are at any time fewer than three directors, they may nonetheless transact business provided that the finding of replacement directors is made a priority. 3.2 Powers: Subject to the limitations of the Articles of Incorporation, of other sections of these Bylaws, and of Oregon law, all powers of the Foundation shall be exercised by, or under the control of, the Board of Directors. Without limiting the general powers, the Board of Directors shall have the following powers: 3.2.1 To select and remove all the officers, agents, and employees of the Foundation, to prescribe their duties, fix their compensations, and require from them security for faithful service. 3.2.2 To conduct, manage, and control the affairs and business of the Foundation, and for that purpose, to execute and deliver in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, hypothecation or other evidence of debt and securities. 3.2.3 To change the principal office and establish subsidiary or branch offices as provided in Article 2 hereof, and to designate any place within the State of Oregon for the holding of any meetings. 3.2.4 To solicit and accept on behalf of the Foundation contributions, gifts, bequests, or devises for the general or any other legal purpose of the Foundation. 3.3 Composition and Establishment of Board: 3.3.1 All directors whose appointment and term of office is not expressly provided for in subsequent sections of these Bylaws shall be elected by the incumbent Board of Directors and shall serve terms of three (3) years, beginning on the date of their election. Directors shall be elected by a majority vote of the Directors present at the Foundation's annual meeting. Prior to the annual meeting, the President shall appoint a nominating committee whose chairperson shall propose a list of director nominees at the . annual meeting. Nominations from the floor shall also be accepted. Any person shall be eligible to serve more than one term, whether or not consecutive, although no director may serve longer than three consecutive terms. 3.3.2 The Superintendent of the Tigard-Tualatin School District 23J or his designee shall serve as an ex officio member of the Board of Directors. The Board may from time to time designate other members of the Tigard-Tualatin School District's administrative staff as ex officio members of the Board. Ex officio Board members have no voting privileges, but otherwise have full right to participate in all Board meetings. 3.3.3 The Board of Directors may from time to time elect as honorary or advisory members of the Board persons who in the directors' judgment will benefit the Foundation by reason of their interest in its affairs, or their background, expertise, or standing in the community or otherwise. Such honorary or advisory members may attend meetings and serve in such capacities as the Board may determine. Their terms may be fixed or indefinite as the Board determines in each instance. Honorary Directors have no voting privileges,.but otherwise have full right to participate in all Board meetings. 3.4 Vacancies: 3.4.1 Vacancies on the Board shall be filled by an affirmative vote of a majority of the directors that are then in office, even though less than a quorum, or by a sole remaining director. 3.4.2 A reduction of the authorized number of directors shall not have the effect of removing any director from office prior to the normal expiration of his or her term. 3.5 Place of Meeting: 3.5.1 Meetings of the Board of Directors shall be held at any place within or without the State of Oregon that may be designated from time to time by resolution of the Board or by written consent of all members of the Board. In the absence of that designation, regular meetings shall be held at the principal office of the Foundation or at any other place within Washington County, Oregon, designated in a written meeting notice. 3.6 Meetings, Notice: 3.6.1 The Board of Directors shall meet at least once in each calendar year. Additional special meetings shall be called at any time and for any purpose upon written request of the President or of two or more of the voting directors that are in office. Any such written request shall be filed with the Secretary of the Foundation. 3.6.2 Notice of the time and place of meetings shall be delivered personally or sent to each director, ex officio member, or Honorary member of the Board by mail or by other form of written communication, first class postage prepaid, at his or her address as shown on the records of the Foundation. If the director's, ex officio member's, or Honorary member's address does not appear in the corporate records, and is not otherwise readily ascertainable, that director or member's notice shall be delivered to the principal business office of the Foundation. The notice shall be delivered not less than seven (7) nor more than fifty (50) days before the date of the meeting. Any notice of a special meeting shall contain a statement of the purpose for which the meeting is called. No notice shall be required for any meeting (except the annual meeting) the time and place of which are determined at a duly called and held meeting of the Board and reported in the minutes of that meeting. 3.6.3 Each year the Board shall hold the annual meeting during the months of August, September, or October. The financial statement for the completed fiscal year shall be presented to the directors, ex officio members, and Honorary members and to all other persons invited to be present at the meeting. New members of the Board and officers of the Board shall be elected at the annual meeting. A written notice of the annual meeting shall be sent to all directors, ex officio members, and Honorary members of the Board. The Board may also send notices to other personnel who have expressed an interest in attending Board meetings, but it is not required to do so. The annual meeting notice shall be mailed at least ten (10), but no more than fifty (50) days prior to the annual meeting. 3.6.4 Robert's Rules of Order, Newly Revised, shall be the Parliamentary authority for all matters of procedure not specifically covered by these Bylaws or by specific rules of procedure adopted by the Board of Directors. 3.7 Waiver of Notice: 3.7.1 Any director may waive notice of any meeting in writing before or after the meeting. The attendance of a director at any meeting shall constitute a waiver of notice of a meeting, except where a director attends for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. 3.7.2 The transaction of any business at any meeting of the Board of Directors, however called and noticed or wherever held, shall be as valid as though done at a meeting duly held after regular call and notice if a quorum be present and if, whether before or after the meeting, each of the directors then in office signs a written waiver of notice or a consent to holding such a meeting, or upon approval of the minutes of any such meeting at any subsequent meeting. Any written waiver or consent or any approval of the minutes of a challenged meeting shall be filed with the corporate records or made a part of the minutes of the meeting. 3.7.3 Any director who votes upon any matter at any meeting of the Board of Directors shall be deemed thereby to waive any defects in notice even if that director also objects to the transaction of any business because the meeting is not lawfully called or convened. 3.8 uorum: 3.8.1 Not less than one-third (1/3) of the actual number of directors shall be necessary to constitute a quorum for the transaction of business, except to adjourn.. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as an act of the Board of Directors unless a greater number be required by the Articles of Incorporation, these Bylaws, or law. Any director may take part in any meeting of the Board of Directors by means of conference telephone or other communications equipment by which all persons participating in the meeting can hear each other, and participation through such electronic means shall be the full equivalent of physical presence at a meeting. Voting by proxy shall not be allowed. 3.9 Adjournment: 3.9.1 A quorum of the directors may adjourn at any director's meeting to meet again at a stated day and hour. In the absence of a quorum, a majority of the directors present at any Board meeting, regular or special, may adjourn until the time fixed for the next regular meeting of the Board. 3.10 Action Without Meeting: Any action required or permitted to be taken by the Board of Directors may be taken without a meeting if all members of the Board of Directors with voting rights individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Board of Directors and shall have the same effect as an action or resolution duly adopted at a properly called and held meeting of the Board. 3.11 Removal, Compensation, Resignation: 3.11.1 A director may be removed from office with or without cause at a meeting called expressly for that purpose, but only by a two-thirds vote of the directors then holding office. 3.11.2 Any director may resign his or her position at any time either by written notice to the Board of Directors or by absence, without good cause shown, from three consecutive meetings of the Board. Absence without explanation shall be deemed to be without cause. Any resignations shall be effective as of the adjournment of the Board of Directors meeting at which the written notice of resignation is first received or as of the adjournment of the third consecutively missed meeting. Any Board member may withdraw his or her resignation, however expressed, before the time it becomes effective under this paragraph. 3.11.3 The directors shall receive no compensation, but the Board of Directors may, by resolution, reimburse or pay any director his or her out-of-pocket expenses, including travel, for attendance at any regular or special meeting of the Board. 3.12 Indemnification of Directors and Officers: 3.12.1 The Foundation shall indemnify directors, officers, employees, or agents in the circumstances set forth in and required by ORS 65.394, ORS 65.407(1) or if required by a court pursuant to ORS 65.401. The Foundation may, by affirmative vote of a majority of the Board of Directors, indemnify any director, officer, employee, or agent of the Foundation against all or any portion of the expenses described in ORS 65.397 under the circumstances described in ORS 65.391 and ORS 65.404. 3.13 Membership: The Foundation as such is not a membership Foundation, and therefore there are no members with voting or other rights. ARTICLE 4 OFFICERS 4.1 Officers Designated: 4.1.1 The officers of the Foundation shall be President, President-Elect, one or more Vice Presidents (the number to be determined by the Board of Directors), Secretary, Treasurer, Past President, and such other officers as the Board of Directors may appoint. One person may hold two or more offices except those of President and Secretary. 4.2 Election and Eli ig bilitY: 4.2.1 The Board of Directors, at its annual meeting, shall elect all officers for terms of one year, and each shall hold his or her office until he or she shall resign or shall be removed or otherwise disqualified to serve or until his or her successor shall be elected and qualified. 4.2.2 Officers shall be persons who are judged by the Board to be qualified because of general background, thorough familiarity with the operations of the Tigard-Tualatin School District, and/or professional experience or.expertise. 4.3 Removal and Resignation: 4.3.1 Any officer may be removed with cause by a majority of the directors present at any regular or special meeting of the Board. 4.3.2 Any officer may resign at any time by giving written notice to the Board of Directors or to the President or Secretary of the Foundation. Any such resignation shall take effect at the date of the receipt of the notice, or at any later time specified in the notice. The acceptance of the resignation shall not be necessary to make it effective. 4.4 Vacancies: A vacancy in any office because of death, resignation, removal, disqualification, or any other cause shall be filled in the manner prescribed in these Bylaws for regular elections to the office. However, the Board of Directors may choose to fill the vacancy only for the unexpired term of the previous officer. 4.5 President: The President is the chief executive officer of the Foundation and shall, subject to control of the Board of Directors, have general supervision, direction and control of the business and officers of the Foundation. Subject to the approval of the Board, he or she shall appoint the chairpersons and members of all standing committees and of all special committees. He or she shall preside at all meetings of the Board of.Directors. The President shall, through a hired staff person (if any) seek contributions to the Tigard/Tualatin Schools Foundation. The President shall have the further obligation to monitor the projects funded by the Foundation in order to submit an annual report to the citizens of the Tigard-Tualatin School District, especially donors to the Foundation. The President shall be an ex officio member of all standing committees, and may sign, with the Secretary or any other proper officer of the Foundation authorized by the Board of Directors, any instruments which the Board of Directors has authorized to be executed, except when the execution of any instrument is expressly delegated by the Board, by these Bylaws, or by statute to some other officer or agent of the Foundation. The President shall also have all other powers and duties that may be assigned to him or her by the Board of Directors from time to time. 4.6 President-Eclect: The President-Elect shall learn the responsibilities of the President in order to assume the position the following year. The President Elect shall perform duties as determined by the President and Board of Directors to be of highest importance. 4.7 Vice President: In the absence or disability of the President, the Vice President shall perform all of the duties of the President, and when so acting shall have all of the powers of and be subject to all the restrictions upon the President. If there is more than one Vice President, then the Vice Presidential power to act on the President's behalf shall be assumed by the highest ranking Vice President. If the Vice Presidents are not ranked, the Board of Directors shall designate which Vice President shall assume the President's duties. The Vice President shall also have such other powers and perform such other duties as may from time to time be assigned to him or her by the Board of Directors or the Bylaws. 4.8 Secretary: 4.8.1 The Secretary shall keep or cause to be kept at the principal office, or such other places the Board of Directors may order, a book of the minutes of all meetings of the Board of Directors. The minutes shall report the time and place of each meeting, whether the meeting was regular or special, and, if special, how authorized and what notice was given. 4.8.2 The Secretary shall give, or cause to be given, notice of all the meetings of the members of the Board of Directors required by law or by these Bylaws to be given, shall keep any seal of incorporation in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by these Bylaws. 4.9 Treasurer: The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and financial transactions of the Foundation, including accounts of its assets, liabilities, receipts, disbursements and financial condition. The books of account shall at all reasonable times be open to inspection by any director. The Treasurer shall render to the President and the directors, at the regular meetings of the Board of Directors or whenever else it may be required, an account of all corporate transactions and of the financial condition of the Foundation, shall cause to be filed with the proper state and federal officials such forms as shall be required to insure the tax exempt status of the Foundation, shall present a complete balance sheet and full statement of the income and expenses for the fiscal year just completed at the annual meeting, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. 4.10 Compensation: No officer shall receive compensation for his or her service unless the Board of Directors, by a majority vote of those then holding office, determines compensation would be appropriate in particular instances. No loans shall be made by the Foundation to any officer or to any Director. ARTICLE 5 STAFF 5.1 Staff: The Foundation may maintain administrative, fund raising, and other staff, whether paid or volunteer, sufficient to insure that the Foundation's primary purposes are fully supported and fulfilled. To that end, and with the help of any standing committees described below, the Board of Directors shall by resolution adopt organizational principles and, where appropriate, job descriptions for staff members to facilitate the smooth functioning of the Foundation. ARTICLE 6 STANDING COMMITTEES 6.1 Board Committees: The Board of Directors by resolution adopted by a majority of the directors in office may designate and appoint an Executive Committee which shall consist of two or more directors who serve at the pleasure of the Board.of Directors. Any such committees shall exercise such authority of the Board of Directors in the management of the Foundation as may be specified in the resolution, subject to the limitation. of Section 6.3 below. Any action taken by the Executive Committee shall be reported to the full Board at the next regularly scheduled Board Meeting. The designation and appointment of any such committee and any other committees and the delegation thereto of the authority shall not operate to relieve the Board of Directors or any individual director of any responsibility imposed upon it or him by law. The provisions set forth above governing meetings, action without meetings, notice and waiver of notice, and quorum and voting requirements of the Board of Directors apply to committees and their members as well. 6.2 Other Committees: The Board of Directors may from time to time appointor eliminate standing or special committees with such specific duties and responsibilities as the Board may by resolution provide. These may include, but need not be limited to, an academic committee, a finance and budget committee, a fund raising committee, a scholarship or financial aid committee, a marketing and advertising committee, and a nominating committee. Each committee must have at least two voting directors. 6.3 All committee members serve at the pleasure of the Board. No committee shall have the authority of the Board of Directors in reference to: 6.3.1 Amending, altering, or repealing the Bylaws; 6.3.2 Electing, appointing, or removing any member or any such committee or any director or officer of the Foundation; 6.3.3 Amending the Articles of Incorporation; 6.3.4 Adopting a plan of merger or adopting a plan of consolidation with another Foundation; 6.3.5 Authorizing the sale, lease, exchange or mortgage of all or substantially all of the property and assets of the Foundation; 6.3.6 Authorizing the voluntary dissolution of the Foundation or revoking proceedings therefor; 6.3.7 Adopting a plan for the distribution of the assets of the Foundation; or 6.3.8 Amending, altering or repealing any resolution of the Board of Directors which by its terms provides.that it shall not be amended, altered or repealed by such committee. 6.4 Each committee, including the Executive Committee, established by the Board of Directors may invite the active participation of advisory personnel in the committee's affairs to the extent permitted by law. The advisory personnel need not be directors, but shall have no vote in any decision taken by the committee. 6.5 Each committee may, within the context of any rules established by the Board of Directors, adopt rules for its own governance. ARTICLE 7 FUNDING 7.1 Contributions: Contributions to the Foundation may be in the form of restricted or earmarked funds or unrestricted contributions, but must be approved for acceptance by the Board of Directors. 7.2 Expenditures: Appropriations, gifts or grants of money or any other property of the Foundation, or the permission to use any such property, shall be made or given only for the purposes set forth in the Articles of Incorporation and only upon the express authorization of the Board of Directors or of a corporate officer. 7.3 Fiscal Year: The fiscal year of the Foundation shall be January 1 through December 31 in order to be consistent with our government reporting. ARTICLE 8 AMENDMENTS 8.1 New Bylaws may be adopted or these Bylaws amended or released by the vote of a majority of the directors then holding office providing that notice of the proposed amendments shall have been submitted in writing to the membership at least 20 days in advance. ARTICLE 9 NONDISCRIMINATORY POLICY OF FOUNDATION 9.1 The Foundation that is to be operated by this Foundation will not discriminate on the basis of race, color, creed, or national or ethnic origin in the administration of its educational policies, funds, distributions of scholarships, gifts or grants, programs, or in any other way. Feb 08 07 04:50p Smart Technolog3 541-387-3351 p.2 CITY OF TIGARD, OREGON , 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: February 5, 2007 El entName: T16AIZ.D 5''(<t~rPltor~tY l7P~GN~ST1tA Address: (OFFeCC) 13-720 5W :i HO U-5 FERRY A> ~lD4 City, State, Zip: De A y e R:T&t-l pp- q 7 oD 7 Contact Name: A LJ_A/J R. HA Lg>:2T Telephone Number: 5 4 1 3F& & `ioG E-mail address: aka.lbet-tr& 5v~nart-tom no[oct:~.,a~1' 1. Request (express in whole dollar amounts only) Cash $ :000, 0C> In-Kind Services (use or City property, City staff support, $ etc. Please explain the sere=ices requested on a separate sheet) Total Request $ 5ovo - 43D 2. Purpose of Funding Request: -ni£ Pu.klpo5e I5 TD C-Du"r> A C0r"n4LAtQ.-`1-(-- O 5Eb 5 Ywl P N otir Y nR~t-[ ESTr.-a c nt T rG.AU.D . 3. How will this event benefit the Tigard Community? INe 3GNeFrTs A1zE; OTO EW~tAW- TI6,ARbCS CuL-Ci4r L Rcs~~~~~ES Z) i o ?KbV!DE iN1 fol ~S tE L buCAT1U1J i tihME2r,4Inlm. T4 -ri4 E T I G.4 iL b C-&fi lh/L ICI, N r Tt' 3)To Piz>VItW A2Ti5T►G opPvrRiur,~ rne-rp-i kC Z.-OMMUNCr 4. How many Tigard residents do you anticipate participating in this event (or these events)? ~T 4NVC-tFATE AublEf",C-E5 bF 5uv P6VPi..6 p`f TOE TIC IIZD `(I".41~ ~ l i~! A DA D►.! 1 D ,0, VD L ►d7~i 1'ElZ 1'>lLv.~il ► ZATf~nS 6F Z5 Feb 08 07 04:50p Smart Technology 541-387-3351' p.3 City of Tigard, Oregon 131.25 SW Hall Blvd. Tigard, Oregon 97223 February 5, 2007 Dear City of Tigard, I have a vision of founding a symphony orchestra in Tigard. It would be called The Tigard Symphony Orchestra. 1 am requesting a grant of $5000 toward this effort. It would' be a cornerstone in launching a donor/volunteer based community arts organization. It has been my hope to found an community symphony orchestra for several years. I noticed that Tigard does not have one. Further research on Tigard revealed demographic characteristics and forward-looking support for the arts that would be favorable. The orchestra will be open to participation by all qualified residents, and will be an asset to the City and residents of all ages. Further, it is my hope to complement the musical efforts of Tigard schools. My musical experience includes a master's degree in orchestral conducting as of May 6, 2007, and many years of musical activity. Previous conducting experience includes the Willamette Symphony Orchestra and the University of Portland Community Orchestra, which also premiered one of my compositions in 2006. My management experience includes twenty-five years of business ownership with the computer industry. A 50I9c(3) filing is in progress. If awarded the requested grant, the physical organization of the orchestra would begin in May, 2007, in anticipation of the first season of performance beginning in September, 2007. I would consider an award gracious, motivating, and extremely helpful for this undertaking. Regardless of outcome, I appreciate the fact that this opportunity was available, and plan to continue along the stated course. Sincerely, Allan Halbert Director Tigard Symphony Orchestra 541-386-6400 Feb 08 07 04:50p Smart Technology 541-387-3351 p.4 Tigard Symphony Orchestra Proposed Budget 2007-2010 2007108 2008/09 2009/10 Source of funds: Grant $ 5,000 - Ticket Sales 600 2,400 4,000 Dohations/Sponsorships 220 4,470 4,620 $ 5,820 $ 6,870 $ 8,620 Use of funds: Rehearsal space $ 2,520 $ 2,520 $ 2,520 4 concerts x 9 rehearsals x 2 hrs x $35/hr Performance venue 600 600 600 4 concerts x 3 hrs x $501hr Music - Score & parts 800 1,200 1,200 4 pieces first year + 6 additional per year x $2001piece Music - Copies 200 200 200 Advertising/Publicity/Mailings 700 800 1,000 Printing: Programs, Posters, Donation envelopes 300 400 .500 Conductor & musicians - Time donated - - - Guest/Featured artists- Honoraria 200 400 1,600 TSO Community Scholarship 500 750 1,000 $ 5,820 $ 6,870 $ 8,620 Note: There are no authorized paid positions anticipated for the budget period. Feb 08 07 04:50p Smart Technology 541-387-3351 p.5 Phone: (503) 986-2200 Fax: (503) 378-4381 Articles of Incorporation-Nonprofit Secretary of State Corporation Division 255 Capitol SL NE, Suite 151 Salem, OR 97310-1327 FilinglnOregon.com REGISTRY NUMBER: For office use only In accordance with Oregon Revised Statute 192.410-192.490, the information on this application is public record- We must release this information to all parties upon request and it will be posted on our website. For office use only Please Type or Print Legibly in Black Ink. Attach Additional Sheet if Necessary. 1) NAME: Tigard Symphony Orchestra 2) REGISTERED AGENT 7) WILL THE CORPORATION HAVE MEMBERS? ❑ YES ENO ORS 65.001(28) Allan R_ Halbert (a) "Member"means any person or persons entitled, pursuant to a domestic or foreign 3) REGISTERED AGENT'S PUBLICLY AVAILABLE ADDRESS (Must be corporation's articles or bylaws, without regard to what a person is called in the articles or an Oregon Street Address, which is identical to the registered agent's bylaws, to vote on more than one occasion for the election of a director or directors. business office. Must include city, state, ztp; No PO boxes.) (b) A person is not a member by virtue of any of the following rights the person has: (A) As a delegate: 13720 SW Scholls Ferry Rd. #104 (8) To designate or appoint a director or directors; (C) As a director: or Beaverton, OR 97007 (D) As a holder of an evidence of indebtedness issued or to be issued by the corporation. (c) Notwithstanding the provisions of paragraph (a) of this subsection, a person is not a member if the person's membership rights have been eliminated as provided in ORS 4) ADDRESS FOR MAILING NOTICES 65.164 or 65.167. 13720 SW Scholls Ferry Rd. #104 8) OtsTRiounoN OF ASSETS UPON DISSOLUTION Beaverton, OR 97007 Donation to public and private schools 5) OPTIONAL PROVISIONS (Attach a separate sheet.) 6) TYPE OF CORPORATION (Select only one) Q Public Benefit ❑ Mutual Benefit ❑ Religious 9) INCORPORATORS (List names and addresses of each incorporator. Attach a separate sheet if necessary.) Allan R. Halbert, 13720 SW Scholls Ferry Rd. #104, Beaverton, OR 97007 10) EXECUTION tAU Incorporators must sign. Attach a separate sheet if necessary.) FEES Signature Printed Name Requ'ved Processing Fee $50 Allan R. Halbert Confirmation Copy (Optional) $5 Processing Fees are nonrefundable. Phase make check payable to 'Corporation Division.' NOTE: 11) CONTACT NAME (To resolve questions with this filing.) DAYTIME PHONE NUMBER (Inc Jude area code.) Fees may be paid with VISA or MasterCard. The Allan R. Halbert 541-386-6400 expiration xpiation card number and e date should be submitted on a separate shed for your protection. Feb 08 07 04:50p Smart Technology 541-387-3351 p.6 501(c) (3) INFORMATION The purpose or purposes for which the corporation is organized are as follows; Said organization is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by any organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code. Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for the public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for the purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes. Feb 08 07 04:50p Smart Technoloey 541-387-3351 p.7 Tigard Symphony Orchestra Mission Statement The Tigard Symphony Orchestra is dedicated to offering music to the Tigard general public, enhancing its cultural and educational resources, and providing musical opportunities for its citizens. Feb 08 07 04:50p Smart Technology 541-387-3351 p.8 Tigard Symphony Orchestra BYLAWS ARTICLE I - NAME, PURPOSE Section 1: The name of the organization shall be The Tigard Symphony Orchestra. Section 2: The Tigard Symphony Orchestra is organized exclusively for artistic and education purposes to benefit the community of Tigard. ARTICLE II - MEMBERSHIP Section 1: Membership shall consist initially of the members of the board of directors, but will extend to subscribers as soon as feasible. ARTICLE III - BOARD OF DIRECTORS Section 1: The boards shall consist of up to five members. Its function is to plan and help implement the development of The Tigard Symphony Orchestra and its mission. In addition it is responsible for managing overall policy and budget via votes and delegation of specific responsibilities to its members. Director and committees. The Board shall have up to five and not fewer than three members. The board receives no compensation other than reasonable expenses. Section 2: Meetings. The Board shall meet at least quarterly at an agreed upon time and place. Section 3: Board Elections. Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the corporation. Directors will be elected by a majority vote of the current directors. Section 4: Terms. All Board members shall serve one year terms, but are eligible for reelection. Section 5: Quorum. A quorum must be attended by at least fifty percent of the Board members before business can be transacted or motions made or passed. Section 6: Notice. An official Board meeting requires that each Board member have notice by email or phone two weeks in advance. Section 7. Officers and Duties. There shall be three officers of the Board consisting of a Chair, Vice Chair, Secretary/Treasurer. Their duties are as follows: The Chair shall convene regularly scheduled Board meetings, shall preside or arrange for Feb 08 07 04:50p Smart Technology 541-387-3351 p.9 other members of the executive committee to preside at each meeting in the following order: Vice-Chair, Secretary/Treasurer. The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, and assuring that corporate records are maintained. The Treasurer shall make a report at each Board meeting. assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public. Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members by the Secretary two weeks in advance of a Board meeting. These nominations shalt be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member's term. Section 9: Resignation, Termination and Absences. Resignation from the Board may be verbal or in writing to the Secretary- A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a majority vote of the remaining directors. Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the Chair or a majority of the Board. Notices of special meetings shall be provided by phone or email two weeks in advance. ARTICLE IV - COMMITTEES Section 1: The Board may create committees as needed, such as fundraising, etc. The Board Chair appoints all committee chairs. Section 2: The Board shall serve as the finance committee. It must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board. The fiscal year shall be the calendar year. Annual reports must be prepared by the Secretary/Treasurer showing expenditures and pending income. The financial records of the organization are public information will be available on request to Board members and the public. ARTICLE V - AMENDMENTS Section 1: These Bylaws may be amended when necessary by a majority of the Board of Directors. Proposed amendments can be submitted to the Secretary in advance of Board meetings or brought to the meetings as new business. These Bylaws were approved at a meeting of the Board of Directors of The Tigard Symphony Orchestra on 2007. (Pending Approval) Q~d p{opsch Q~d p{oys`h oo TIGARD PLAYSCHOOL, INC. p 9845 SW WALNUT PLACE • TIGARD, OR 97223 503-639-8110 • WWW.TIGARDPLAYSCHOOL.COM February 5, 2007 RE: COMMUNITY EVENTS GRANT Dear Sir or Madame: Enclosed you will find our community events grant application. The Tigard Playschool is a cooperative preschool that has a membership of over eighty families and their two, three, four and five year old children. We have been serving the community of Tigard since 1958 and have a strong reputation for a warm, loving environment with close teacher-student relationships. Our curriculum is known for its creative art, sensory science, enthusiastic music and movement program and popular dramatic play area with themes that change monthly. We are also a preschool that is recommended to families by Early Intervention Services for those with special needs. Our teachers are trained and have many years experience Working with special needs children. The Tigard Playschool strives to exceed in creating a caring community of learners by moving toward developmentally appropriate practice set forth by the State Board of Parent Child Preschools of Oregon (PCPO). We will be commemorating our 5e anniversary with a celebration so that we can share this historic event with our community. We would like to know where the Tigard kids are 50 years later and how our wonderful teachers created a great foundation for their future education. The Tigard Playschool would like to contribute stories or pictures to the Tigard Historical Society to document this momentous occasion. With your help, we hope to be closer to our goal of providing this community event that we hope will spotlight education and the important role it plays in our community. Sincerely, Kristina Coffin Grant Writer, Tigard Playschool CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2007-08 COMMUNITY EVENTS FUNDING REQUEST Due: Februga 5. 2007 Event Name: -rionwd atJSehon)..Tr , 5o-~' nnl rsanl Address: 9gi/5 6Ul Walnut pjaee City, State, Zip: 71T,, 013, 97aa3 Contact Name: Susie La' - dow Telephone Number. 50,34 o3!7. $1/D E-mail address: C_)0Pk0CAS0)e-,0MC0s4 ne-~ LU A'L +18Q rd plant schoo t . coryn 1. Request (express in whole dollar amou s only) Cash $'7iJC0•00 In-Kind Services (use of City property, City staff support, $ etc. Please explain the services requested on a separate sheet) Total Request ~f j 500.00 2. Purpose of Funding Request. Tigard Pla3school has se"ec( -i he, chi 1 d ren and -darn i I iPs oI' `ti9ard since 1958. We, would Bile 4o Comm emorre-ke- our anriversarc~ w+h a cefebra+ion SD w- can share I~►r's h►sF~~c ~Verl} tvi'li, o _ communityyy We wou/d lime -)o ~lr~aw inhere dire Tigc~rtC Rids ar SoVears ^ later` tZ ha4i our wa%1er 41 71eaeh~ers creak/ a- c real cundq on 4or +h eh- +F U. re. educa4l br) . 3. How will this event benefit the Tigard Community? We Will /3e- invi+in9 +h4e_.4lumni -Prom Over -the IaS4- 50c3e0r5,11nek ►lew Fun _(jjMjlle.S,h 441e cc>mmunJ3. We hope 4o share stories and SP i,0/l+ edUcallon gr)d 4he irnpnr~rg rode 'i 4 plays in oul- commun0b. 4. How many Tigard residents do you anticipate participating in this event (or these events)? 11j, have served over aCoo -Vamilces in rgard. d0naj 4e IQs 5o years. T+ 1'5 our hope. 4hc4 +h-e (,will co m-e. ci r\d cel e brok- w i Vli its. ~I 5. Please submit the following information with this request a. Detailed budget, including FY 2005-06 actual expenditures, FY 2006- 07 Adopted Budget, and FY 2007-08 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. * b. Audit report or financial statements for the last fiscal year.* C. Articles of Incorporation. d. 502(c)(3) status. e. Organization Bylaws * Lack of adequate financial information could result in denial of request. An electronic version of this application is available by contacting Liz Lutz at lizbethAti . td-orgoi- or it can be obtained from the City's website at wu=w.dgs d-orgov. i Tigard Playschool, Inc. Approved Budget Year ending July 31, 2007 Statement of Earnings Tuition and Registration $ 81,071.00 Fundraising 15,075.00 Other 60.00 Income 96,206.00 Payroll 65, 976.00 Payroll Taxes 6,110.00 Rent 5,913.00 Insurance 3,850.00 Scholarship Awards 0.00 Other Program Expenses 14,357.00 Expenses 96,206.00 Income from Current Operations 0.00 Other Income 0.00 Net Income $ 0.00 Tigard Playschool, Inc. Proposed Budget Year ending July 31, 2008 Statement of Earnings Tuition and Registration $ 83,340.00 Fundraising 16,400.00 Other 1,750.00 Income 101,490.00 Payroll 72,827.00 Payroll Taxes 6,554.00 Rent 7,722.00 Insurance 4,000.00 Scholarship Awards 0.00 Other Program Expenses 10,387.00 Expenses 101,490.00 Income from Current Operations 0.00 Other Income 0.00 Net Income $ 0.00 Tigard Playschool, Inc. Financial Statements* Year ending July 31, 2006 (Unaudited) Statement of Earnings Tuition and Registration $ 75,410.00 Fundraising 17,382.00 Other 1,081.00 Income 93,873.00 Operating Expenses Payroll 63,264.00 Payroll Taxes 5,609.00 Rent 6,435.00 Insurance 3,227.00 Scholarship Awards 992.00 Other Program Expenses 11,919.00 Total Operating Expenses 91,446.00 Income from Current Operations 2,427.00 Other Income 3,124.00 Net Income $ 5,551.00 Balance Sheet Assets Current Assets Cash $ 26,985.00 Other (220.00) Total Current Assets 26,765.00 Restricted Cash 6,795.00 Total Assets 33,560.00 Liabilities & Equity Current Liabilities Future Year's Income 10,499.00 Other 99.00 Total Current Liabilities 10,598.00 Reserve for Restricted Cash 6,795.00 Total Liabilities 17,393.00 Equity 16,167.00 Total Liabilities & Equities $ 33,560.00 * Tigard Playschool, Inc. is a small not-for-profit organization without the resources necessary to have audited financial statements and the accompanying annual report prepared. 7N Tl:F O/fiGfr. ~ • ti .::::IC"i.BS 0?-2iCOSPG?.Ail0.ilsu:aFa of s MR z•l~'Q TICAM SLAY SCHOOL I FRANK .1. COR?; 2ATiGi: " wa, Nalson A, rxoes, Jr., John E. Vaa rortwacx, chatter O. Tate, Zr.' Vaose names are hereto subscribed, desir~ng to fo='a :.on-p.cf.t corporation, under and by virtue of Chapter 61, Oregon Sevised 2::stutoo, do hereby associate ourselves together, make, emccute and acknowledge the following articles of incorpora- tion, to-wit: ARTICLE I The name of the corporation by which it is to be known is TIGM SLAY SCIMM, and its duration shall be perpetual. ARTICLE II This corporation shall not engage in any form of trade or commerce or car_l oa =7 activity which will result in a remunerative pto£it to tha corao.:~ca or to its members. Subject to the fore- goiaa limitations,* the object, business and pursuit of this corpora- tior. shall be as fo!iava: to sponsor and conduct a play school for children of pre-school age, with the purpose of providing education- al, physical and social means of development to such children, and to stimulate the interest and participation of mothers in child buidance and nursery methods. ARTICLE III The estimated value of the property and money possessed by corporation at the time of the making of these articles is none, and the sources olE revenue of the corporation are registration a:id tuition fees, cues and contributions. ARTICLE IV names and official titles, if any, and posto£fice ad- tresses u: t.-.e parsons executing these articles are as follows: Nelson ,L Xodl;es, Jr., 11300 S. W. Former Street, Tigard, ore; on, no title; Jo:.n Z. va: ::ortwick, Jr., 11340 S. W. Fonner Street, 1:.r ard,. O•re;;on, no title; l Chester 0. Tate, Jr., 12715 S. W. 121st Street, Tigard, ` urcbon, no title. f r' (J i ..fir R., 4 ! ' ' ;;cvo :::ics iE to a-torciae tho pourari o:: th© o- a uoard or five (5) direetora w'co zatll oolca-- Lzcz; %z ao o:i32 a president, vice-president4, oecretary, caL di: ctor. Tho auco==3 to do iaeo&~o:ators or the Board oc Diree- :.ors and c;::i~czz c- auca „c,` z-ainC body, shall be elected armually on the thin ~n :ay c-- each year in Washington County, Ore- SOU• AM== V i Tca loc.t c:: and p.'..:. 4al of iee of this corporation shall be at the Tigard CoL=..u:-U;:y I ui odist Church, Tigard, Washington i County, O.-ozoz. IN =410x:3 wa have hereunto set our hands this day of April, 1M, Tigard, Oregon. i t it. STATE OF OREGON as. County of Washington On this day of April, 1958, before me, the undersigned, a Notary Public in and for said county and state, personally appear- ed the within named NMLSON A, HODGES, Jr., JOHN E. VAN N0RTWICIC, Jr. and CHCSTER O. TATE, Jr., hho are known to me to be the identical individuals described in and who executed the within instrument, and a6mowledged to me that they executed the same freely and vol- untarily. I:; :LS.I a\-Y WEERLOF, I have hereunto set my hand and af- :i_-ced my official seal the day and year last above.written. S~OCQLy 42- Public ror bre4on My Commission exp~res: q .h: w. _ 77 i, 1 , .r Y. r •a.', ' . a,eRO.,iI.91~ sad to" r• a w am" M so O.P.,"Ift cox dwbM tp . 0.04M4 .nwWtt 4 my/at4it, rt•f~yt+. 4 ~ lr.+lrov it eta ::ial KNOW ALL iB, V uI 3SS PRESENTS. .,~~PI.Ak SC•CO~L t, is a corporat" duly oiLCxzized under the laws of Oregon :j Th tt said has made, constituw-d i and a,;ypointed, and ooza h.+rzbY r make, constitute and appoint a cites:' :3 1 of the United Statea, art: a etizen and resident of the state of Oregon, residing at _ i ] baYd Oregon, and wGose p;aco of Susiness and postoffice address is no. . QQ~S t~lJ ~nneY___ S:rzc.,, cn..e. err ape i-a er x..f •s ° its true and :awful Attcru,~:n-Fact and authorised Agent for it and in its name, place and stead to ma to and accept service, of al's sriu, processes and summonses in any action, suit or proccer ings in any of the courts of the ruiw of or the United States courts therein, and upon whores all such lawful urrita, processes and surnmor,ses velaj be served requisite and necessary to give cmnpeteat and complete juro- diction of the said corpomc on to any of the said courts. This Power o, At:ornecj U irrevocable except by the substitution of another qualified person for the one hereby appointed. IN WITNZSS WHRREOP, said corporation, in pursuance of a resolution duly adopted by its Board of ......D:Lr. CxQZ,%...__..., has caused this instrument (nrw,.,.m T,unw, to be executed in its name by its _ P~psitcnt (M.po. M 07agr er'IYUMI Y-Of a i s7i 7r~7ei8 aetl the 1Qtn~ (No Corporato Seal) day of._ [ Coaporate Seal ] .._.._:]:XAY ...1'kraX,.~k;iC.QJ,._._. ,x-._... Bit ~1.7•MMSI M~rMV7. M .OY AuWa4.~ Crawrl i NOA E: It the corporation has. no seal, please indicate this [act, OVUM r T i _ a ~ .a~, that on tJ:ti ...«1.~...~da~y of p .b::., percozall c - arcd .~C~C~/rI!(~ who ot-:nowtcdmrl Ja? we:t to ire, a xz::- :I i.^' ars;,elaae+Ku.,, and tl.= he cs such atjicer, being authorized so to do, s=orted the foregoing i6Ahu" ent for the 2urpoees there:a cantcined, by signing the name of the corporation by himself as such 6~*er: III WZTVESS WHEREOF. I hams hereunto set my hand and official seat, the day and yew lWt above waidtcm L21 esyires'.,'x: ' j , 74 ~ tomgRoon 1 li [ Notarial Seal Rf •'S r- tr. i 9 f i , f ;F „ . File No / ..t 3t, tSC:I 10 COrporal:a, y _~:r• pstr •r, Croyon. 't'here Is no Im Auy Corporation [ailing to Lilo th doeutnen: is . ; :,;~t~ 'votvatary dlasolutlon. DO,-j Cz;LtGn Of klucu aogwtor®d a;fic© cad RK!storoci.;k;ca'2 ration orzanizcd and nxiating under the laws of the State of _ . . _ i - hereby cortMes that, punwant to a duly adopted resolution of its board of 'Qrector4 the address of the registered oa:eo of the corporation in the ,State of Oregon ahsll be (MMObe. sul" sad ORA that tha raiSL-oroo scent of the corporation shoA be _..P,S.:::: and that the address w" itz registered o"..:ce and. Ca address of the business office of Its registered agent are ldenawl. uY Vlfaa:CBS WHE, .OT, the undersigned corporation has caused this certificate to be execu in Its name by its Presidant or Secretary, this .l day of » .rl c ce-,•-.ico•-•----~ 19.4.o (memo ad ay, . F aa. County of.l ~:Y'~1! 1c.t~ti1 j I, a Notary Public, ew heretrj certify that on the 1 C 1 14 day of appeared before me 5 rho dec:Areciie is ~uC SI. ClO A 2.X of the corporation executing the foregoing dacutnont, and bs:ry first duty rworn acknowledged that he signed the foregoing document In the capacity therein set forth and declared that the statements therein contained are true. written. IN WITNESS WHF.=F.I have hereunto set my hand and a e dayked Ljwo- NotayPublia. or My commission expires:.. _ 1A -1,F~ u rK( MrrM p Ira 0.74* fM ~~M.YIK.•u•M 7N[f11•••~Wtr00e . . LA~-W-W Ali . i1L r _ !4 r.. ~ t. .'1`~ N • .Ifs ~'J ~•":ti '.ai ARTICLES PLAN of XERD3R A.8 197- 1. This merger shall be between two Oregon nonproo3`tr;'~_1 namely Tigard Kindergarten and Tigard Playschool. Tigard Playschool s;.ali be the surviving corporation, 2. The terms and conditions of the proposed merger shall be as follows: A. All members in good standing of Tigard Kindergarten shall automatically become members in good standing of Tigard Playsehool, with all the rights that exist in favor OZ Tigard Playschool members. B. Tigard Playschool shall institute a new class to begin November 4, 1974, to be held Monday, Wednesday and Friday P.M..in which Aach member of Tigard Kindergarten, if they so wish will be guaranteed the right to enroll their child. C. Transfer between A.M. and P.M. classes shall be allowed consistent with maintaining proper enrollment in each. In the event of a withdrawal, the members of the unaffected class shall have the opportunity to fill that opening before persons on the waiting list will be contacted. D. Tigard Playschool shall guarantee the continuation of the P.M.,class for the school year 1974-75 unless enrollment falls below 10, provided adequate steps have been taken to fill the class. E. Except as provided in the plan of merger, members of Tigard •tindergarten agree to abide by all the terms and articles of Tigard Playschool bylaws. J •jF i JIB 1 o4i 'Q'J :fir . .1• . ►n/ va cne artlcies of merger and they shall serve until the conclusion of the cur- rent school year, following which the membership of the board shall revert to nine. 4. iese articles of merger shall become binding on both corpora- tions at the time they are filed with the office of the Oregon- corporation Commissioner. M .t~r 4 .v v. ,t%V I~F7. (yam . IV r Z' Internal Revenue Service Department of the Treasury District P.O. Sox 2350, Los Angeles, CA 90053 Director Person to Contact: Gilda Lewis Tigard Cooperative Playschool Telephone Number: (213) 894-2336 9845 SW Walnut Place Tigard, OR 97223-5038 Refer Reply to: Org. Name Date: January 10, 1997 EIN: 93-6012937 Dear Taxpayer: This letter is in response to your request for a copy of the determination letter for the above named organization. Our records indicate that this organization was recognized to be exempt from Federal Income Tax in September 1959 as described in Internal Revenue Code Section 501(c)(3). It is further classified.as an organization that is not a privated Foundation as defined in Section 509(a) of the Code, because it is an organization described in Section 170(b)(1)(A)(ii). The exempt status for the determination letter issued in September 1959 continues to be in effect. If you need further assistance, please contact our office at the above address or telephone number. Sincerely, Gilda Lewis Disclosure Assistat UpY s ~ T TIGARD PLAYSCHOOL, INC. - CURRENT BYLAWS ARTICLE I. NAME The name of this corporation is Tigard Playschool Inc. ARTICLE H. OFFICES The corporation shall maintain in the state of Oregon a registered office and a registered agent located at the registered office. The Board of Directors may at any time change the location of the registered office and the person designated as the registered agent. The corporation may also have other offices at such places as the Board of Directors may fix by resolution. ARTICLE M. PURPOSE This corporation shall be organized and operated exclusively for charitable, scientific, literary, and educational purposes. Subject to the limitations stated in the Articles of Incorporation, the purposes of this corporation shall be to engage in any lawful activities, none of which are for profit, for which corporations may be organized under Chapter 65 of the Oregon Revised Statutes and Section 501(c)(3) of the Internal Revenue Code of 1954 or their corresponding future statutes. The purpose of this organization is to establish and operate a preschool to provide supervised learning and play for preschool children and a program of adult education for its members. ARTICLE IV. MEMBERSHIP Section 1. Classes and Voting There shall be one class of members of this corporation. Each family membership shall be entitled to one vote per child enrolled on all matters for which a membership vote is required by the law, the Articles of Incorporation or the bylaws of this corporation. If a family cannot agree on its vote, the vote will not be counted. In the event that any vote held by the general membership results in a tie, the current Executive Board will meet following the meeting of the membership and hold another vote by secret ballot. The President will not vote unless there is another tie. If the vote is in regards to an election and the President is one of the nominees involved, the Vice-President will not vote, except to break a tie. In the event that the majority of the Executive Board is not present at the general meeting, a vote will be held within one week of the meeting to determine the outcome. Section 2. Qualifications Membership in this corporation is open to the parent(s) or duly appointed guardians of children enrolled in this preschool, who accept the duties and responsibilities of membership. Membership shall be available without regard to race, color, creed, or national or ethnic origin. 10)232006 1 Section 3. Expulsion, Termination or Suspension A member may be expelled, with or without cause by majority vote of the Executive Board. The Executive Board must then give the member at least 15 days' written notice of the expulsion and the reasons for the act. The member shall be given an opportunity to be heard by the Executive Board or its designated agent, orally or in writing, at least 5 days before the effective date of expulsion. The written notice of the expulsion shall be given by-first class or certified mail, sent to the last address of the member shown in the corporation's records. The decision of the Executive Board or its designated agent shall be final, and shall not be subject to any review or appeal by any court or other persons. Section 4. The Annual Meeting The Annual Meeting shall be held on the second Tuesday of March at 6:30 pm. Section 5. General Meetings General meetings of the members of this corporation will be scheduled by the Board of Directors. There will be at least 2 meetings annually in addition to the Annual Meeting in March. These meetings will consist of general business and parent education opportunities. Section 6. Special Meetings Special meetings of the members of this corporation may be called by the President, by the Board of Directors, or by petition of no less than 40% of the members by a demand signed, dated, and delivered to the corporation's secretary. Such demand shall describe the purpose of the meeting. Section 7. Notice Notice of the meetings of the general membership shall be given to each member at least 7 days before the meeting via the member handbook, telephone, school newsletter, first class mail or other notice distributed through the school communication procedure. The notice shall include the date, time, place and purpose of the meeting. Section 8. Quorum and Voting Those members present at an annual, regular or special meeting constitute a quorum. Action is taken by an affirmative vote of a majority of members with one vote per child enrolled unless the bylaws or the law provide differently. Section 9. Proxy Voting There shall be no voting by proxy. Section 10. Items Requiring Vote of the Membership Members will vote on budget, election or removal of officers, termination of a teacher or Director, a decision to merge, sell or dissolve the corporation, and whether to adopt, amend or repeal Articles or Bylaws. ARTICLE V. EXECUTIVE BOARD The elected officers shall form the Executive Board. The Executive Board shall have the power to make all decisions regarding issues of a confidential nature, including all items relating to membership finances and transfers to and from prudent reserves. The Executive 10/23/2006 2 Board may also make decisions between board meetings where time is of the essence. Exceptions to policy can be made on a case-by-case basis. Section 1. Titles The elected officers of the corporation shall be the President, Vice President, Secretary, Treasurer, Registrar and Teacher Liaison. These officers and the Director constitute the Executive Board. Section 2. Election Officers will be elected by the membership at the Annual Meeting held on the second Tuesday in March. Beginning June 1, each officer will hold office for one year, or until his/her successor has been elected. A person may serve a maximum of 2 consecutive years in any one office. In the event that an officer is elected into the position mid-year, he/she will be allowed to run for and serve in that position for two additional years thereafter, with the approval of the Board. A nominating committee, appointed by the Board of Directors, will present a slate of officers to the membership 14 days prior to the March Annual Meeting. Nominations will also be taken from the floor. Section 3. Duties of Officers and Director a. DIRECTOR. The Director reviews and approves curriculum, oversees teachers and physical environment of the school, works closely with President regarding financial affairs of the corporation and with the Board of Directors on all Board business and serves as a resource to the general membership. b. PRESIDENT. The President shall be the executive officer of the corporation, shall preside at all meetings of the, Board and membership, shall oversee the financial affairs of the corporation, shall have responsibility for the general management of the corporation under the direction of the Board of Directors, and shall see that all orders and resolutions of the Board of Directors are carried into effect. The President shall have any of the powers and duties as may be prescribed by the Board of Directors. c. VICE PRESIDENT. The Vice President, along with the Director, shall appoint all committees (or job assignments) and committee chairpersons. The Vice President shall see that a program is prepared for the March Annual Meeting, and shall assume the responsibilities of the President in the President's absence. (If Co-Presidents are elected, the duties of the President and Vice President may he shared, as they deem necessary.) d. SECRETARY. The Secretary shall have overall responsibility for all record keeping. The Secretary shall perform, or cause to be performed, the following duties: a. official recording of the minutes of all proceedings of the Board of Directors and members meetings and actions; b. provision for notice of all meetings of the Board of Directors and members; c. prepare handbooks for distribution; d. any other duties as may be prescribed by the Board of Directors. e. TREASURER. The Treasurer shall have overall responsibility for all corporate funds and shall perform or cause to be performed the following duties: a. keeping of full and accurate accounts of all financial records of the corporation; b. the deposit of all monies and other valuable effects in the name and to the credit of the corporation in such depositories as may be designated by the Board of Directors; c. the disbursement of all funds when proper to do 10/23/2006 3 so; d. making financial reports as to the financial condition of the corporation to the Board of Directors; and e. any other duties as may be prescribed by the Board of Directors. £ REGISTRAR. The Registrar shall be responsible for maximizing enrollment and receiving all inquiries, applications, and registrations for membership; plan observation days for applicants; collect complete membership information and disperse as appropriate; and prepare membership rosters for distribution. g. TEACHER LIAISON. The Teacher Liaison shall provide ongoing support to teachers and represent them at Board meetings, and assist with contract negotiations. Section 4. Removal Any and all elected officers may be removed, with or without cause, at a meeting called for that purpose, by a vote of a majority of the members entitled to vote at an election of officers. The Executive Board can suspend an officer and appoint a new person to serve until the next General Meeting if necessary. Section 5. Vacancies Vacancies will be filled temporarily by a majority vote of the Executive Board until the next General Membership Meeting. The vacancy will then be filled for the remainder of the term by a majority vote at the General Membership Meeting. ARTICLE VI. BOARD OF DIRECTORS Section 1. Duties The Board of Directors shall manage the affairs of the corporation. They must approve changes and/or additions to policies; approve preliminary budgets, and any expenditures over budget that are either 10% over budget or greater than $50 over budget. Section 2. Members The Board of Directors shall have 13 - 18 members, the 6 elected officers and the following 7 - 10 positions: Director, teachers, class representatives, fundraising chairperson, maintenance chairperson and supplemental chairperson. Section 3. Term The term of office for Board members shall be one year. The Board shall take office on June 1. Section 4. Removal Board members appointed by the "Jobs Committee" (Vice President and Director) may be removed from the Board with or without cause by the Jobs Committee, who shall notify the Board member and the President. Section 5. Vacancies. Vacancies on the Board of Directors (other than elected officials and teachers) will be filled by Jobs Committee appointment. 10/23/2006 4 Section 6. Quorum and Voting Prior to voting at a Board meeting, 213 of the total Board members specified in the bylaws must be in office. A quorum at a Board meeting shall be a majority of the Board members in office at the time of the meeting. If a quorum is present, action is taken by the affirmative vote of a majority of members present. Where the law requires, the affirmative vote of a majority of the directors in office to amend the Articles of Incorporation, to sell assets not in the regular course of business, to merge, or to dissolve, such action is to be taken by that majority as required by law. Section 7. Regular Meetings Regular meetings of the Board of Directors shall be held at the time and place to be determined by the Board of Directors. Notice of the date, time and place of the meeting shall be made. Section 8. Special Meetings Special meetings of the Board shall be held at the time and place to be determined by the Board. Notice of special meetings of the Board describing the date, time, place, and purpose of the meeting, shall be delivered to each Board member personally, by telephone, by email, or by mail and posted to inform the general membership not less than two days prior to the special meeting. A special meeting of the Board may be called by the president or by 20% of the Directors then in office. Section 9. Meetings by Telecommunication Any regular or special meeting of the Board of Directors may be held by telephone or telecommunications, as long as all Board members can hear each other. Section 10. Salary Board members shall not receive any salaries for their Board services, but may be reimbursed for expenses related to Board services. Section 11. Action by Consent Any action required by law to be taken at a meeting of the Board, or any action which may be taken at a Board meeting, may be taken without a meeting if a consent in writing, setting forth the action to be taken or so taken, shall be signed by all the Board members. Section 12. Conflict of Interest A transaction in which a Board member has a conflict of interest may be approved in advance by a vote of the governing Board or a committee of the governing Board if the material facts of the transaction and the Board member's interest are disclosed or known to the governing Board or a committee of the governing Board. Only those Board members not having a conflict of interest may vote on the transaction. 10/23/2006 S ARTICLE VII. COMMITTEES The Board of Directors or the Executive Board may establish committees as it deems necessary and desirable. Such committees may be advisory committees, hiring or termination committees, or support the ongoing operation of the school. Section 1. Hiring Committee The Hiring Committee shall be composed of at least five members as selected by the Executive Board. At least three members of the Executive Board shall serve, the continuing teacher(s), if any, shall serve, at least one representative not on the Executive Board from each class for which the teacher shall be hired, shall serve. The following may participate if asked by the Executive Board: the outgoing teacher(s), additional representatives of the class(es) for which the teacher(s) will be hired, other Executive Board members. Fewer than five members does not constitute a hiring committee, and substitutes shall not be allowed.. Representatives from PCPO familiar with teacher qualifications and interviewing techniques may be asked to participate as a non-voting advisor. The hiring committee shall present all recommendations to the Executive Board for approval. Section 2. Termination Committee To terminate a teacher's contract, a Termination Committee must be formed. The Termination Committee shall be composed of all members of the Executive Board, and the class representative from each class taught by the teacher. Representatives from PCPO may be asked to participate as non-voting advisors. The Termination Committee will investigate and make a recommendation by majority vote. If the Committee decides to terminate the teacher's contract, this decision will be announced at a General Meeting of the membership. To become effective, the decision to terminate must be approved by a majority of the members present at the General Meeting. As in all personal Board decisions, all information will be handled with extreme confidentiality. Section 3. Finance Committee This committee shall consist of, but is not limited to, the President, Director, Treasurer, Teacher Liaison and Registrar. They will be responsible for creating a financial plan for the corporation. Section 4. Scholarship Review Committee This committee shall consist of the President, Treasurer and one other Executive Board member, excluding the Registrar. The Director will be on the committee in an advisory role only. ARTICLE VIII. CORPORATE INDEMNITY OF OFFICERS AND BOARD MEMBERS This corporation will indemnify its officers and directors to the fullest extent of the law. ARTICLE IX. AMENDMENTS TO THE BY-LAWS These bylaws may be amended or repealed, and new bylaws adopted, by the membership by an affirmative vote of a majority of members present. Prior to the adoption of the amendment, each member shall be given at least 7 days notice of the date, time and place of the meeting at which the proposed amendment is to be considered, and the notice shall state 10/232006 6 that one of the purposes of the meeting is to consider a proposed amendment to the bylaws and shall contain a copy of the proposed amendment. ARTICLE X. DISSOLUTION In case of dissolution of the Tigard Playschool, Incorporated, the assets shall be donated to Parent Cooperative Preschools of Oregon_ Revisions Revised April 1966. Revised March 1967: Scholarship Amendment Revised April 1968: Section VII B 4 Added March 1969: Hiring Committee Added March 1970: Section VII Revised March 1970: Section IV 6 Revised April 1971: Section III Revised February 1972: Section IV 4 Revised May 1972: Section III A 1 Revised February 1980. Revised March 1981. Revised March 1982: Section IV. A D & F Revised March 1983: Section III B 2, 3 & 4 Revised March, 1985: Section III A 1;111 A 5; III C 2 Revised September, 1986: Section III A; III A l; IV B 4 Revised March, 1987: Section IV A 2, C, D; IV B 1 Revised March, 1988: Section III A 1; III C 4 Revised October 1988: Section III A 1 Revised January 1990: Section III A 1 Added March 1992: Section IV D (Termination Committee) Revised August, 1998: Section II, III A; III A I & 7; III B 2,4 & 5; IVA 1;IVA2d;IVB 1,2&3;VB2; V C; V D 1 & 4; Bylaws reviewed in their entirety. Added August 1998: Section III A 8 (Felony Restriction); N B 5, 6 & 7 (Officer Removal, No Board Salaries, Indemnification) Removed August 1998: Section III C 1- 5 (Tuition, moved to Policies) Revised, November, 2001. Complete revision based on PCPO recommended bylaws. Revised November 2004 Article IV Sec 1. Revised June 2005 Article IV Sec 5; Article V; Article VI Sec 1; Article VII Sec I, Sec 3, Sec 4. Revised September 2006 Article V Section 2 10/23/2006 7