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City Council Packet - 10/17/2005 Agenda Item No. -3, 3 C , Meeting of I . I • 05 Approved By Tualatin City Council Date MINUTES Recording secreta TUALATIN CITY COUNCIL/TIGARD CITY COUNCIL/ TIGARD-TUALATIN SCHOOL DISTRICT BOARD MEETING OCTOBER 17, 2005 PRESENT: Tualatin Mayor Lou Ogden [5:25 p.m.], Tualatin Councilors Chris Barhyte, Chris Bergstrom [5:20 p.m.], Bob Boryska, Mike Gillespie, Jay Harris, and Council President Ed Truax; Tualatin City Manager Steve Wheeler; Paul Hennon, Community Services Director; Tualatin Police Chief Kent Barker Tigard Mayor Craig Dirksen, Tigard Councilors Sally Harding [6:07 p.m.], Sydney Sherwood, Nick Wilson [5:45 p.m.], and Tom Woodruff; Tigard City Manager Craig Prosser; Tigard Police Chief Bill Dickinson Tigard-Tualatin School Board Members Caroline Neunzert, Chair; Barry Albertson, Conde Bartlett, Art Rutkin; Tigard-Tualatin School District Superintendent Rob Saxton ALSO PRESENT: King City Mayor Chuck Faes Durham City Councilor Dean Gibbs ABSENT: Tualatin Councilor Bob Boryska Tigard-Tualatin School District Board Member Mark Chism 1. Call to Order / Introductions Tualatin Mayor Pro Tern Truax called the meeting to order at 5:10 p.m. Introductions were done by the city officials of Tigard, Tualatin, King City, Durham, and the Tigard-Tualatin School District Board members present. Tualatin Council President Truax welcomed all to the meeting. 2. Intergovernmental School District /City Law Enforcement Issues Truancy Reputations Tigard Police Chief Bill Dickinson, gave a brief PowerPoint presentation on truancy regulations. This issue was brought to Tigard's attention by a School Resource Officer. Tigard Police Officer Dan Gill was present and mentioned a recent incident of five students that were walking away from the high school campus while school was in session. Office Gill said he made contact with the students three blocks from the high school, four of the five returned to school, however the fifth student refused to return to school. There is actually no law requiring students to return to school while in session, and it has become a large problem with more students leaving while school is in session. Office Gill said there needs to be a tool in place to help get youth back in school. Tigard High School Principal Pam Hendee said it can be a problem and it would be helpful to have an avenue to keep youth in school. SPECIAL JOINT MEETING MINUTES OF OCTOBER 17, 2005 -2- Tigard Police Chief Dickinson said the first step is establish there is a problem that is growing. He gave some statistics on truancy, and said student non-attendance is a problem that goes beyond the school and community at large. At this point police do not have any authority over defiant truancy. Tigard is currently working on an ordinance to enforce Oregon's compulsory attendance law. There are some exceptions, but essentially it would require youth to be in school, which is something that would support what is already State law. Tigard Police Chief Dickinson distributed draft ordinance language that would propose to allow police officers to place students in protective custody and return them back to school, or to their parents. He emphasized it is not an "arrest". This would assist in making the system work to allow officers to help youth stay in school and continue to complete an education. This is truly in the best interest of the youth, and asked if the TTSD is supportive. TTSD Chair Neunzert said this issue would need to be brought forward on a future TTSD agenda, for the board to consider the proposal. She praised Tigard Police Chief Dickinson for his pro-active stance. TTSD Chair Neunzert said they would also need to hear from the school administrators also. Methamphetamine - What Actions are City It School District Officials Taking Tualatin Police Chief Kent Barker and Tigard Police Chief Bill Dickinson gave a brief presentation on what has been done to address the growing "meth" problem, one of the most dangerous drugs police have seen. Tualatin Chief Barker said Tualatin formed a Community Response Unit (CRU), and various presentations on the subject were presented on the local cable network. Unfortunately the CRU was only able to work on the problem for about 8 months, as the department was shorthanded. A video/DVD produced by the Washington County Sheriff's Office entitled "Crystal Misery", will be presented to high school students, and possibly even middle school students. It is a powerful presentation and the attempt is to get youth not to try meth in the first place. Tigard Chief Dickinson said they are doing something similar. Tigard Chief Dickinson distributed information on drug efforts that are being done, and pamphlets also available for youth in the schools. Tualatin Mayor Ogden said he has seen the video and it is well done. He noted that Washington County was given a grant to address to the meth problem, and it was decided to approach the issue with this direction of outreach, versus hiring more officers, etc. Tualatin Mayor Ogden said he believes this is a "top priority" agenda item, and the cities and communities need to continue with significant outreach. Tualatin Councilor Chris Bergstrom said having attended and graduated from Tualatin High School, there was a peer-to-peer program, and suggested some way to incorporate positive role models that are your peers. It was asked if this video has been able to be widely distributed and Tualatin Chief Barker said it is now able to distribute globally. Discussion followed on how to reach youth in the schools and the community and giving youth more activities to participate in the schools, etc. Mayors Ogden and Dirksen asked the School District what the cities can do, and said all should work together to address this growing problem. School District Reaction to Possible K-9 Sweep through Schools Tualatin City Manager Steve Wheeler said this was a suggestion by Tualatin, and the Tualatin City Council's possible interest in such a program. Brief discussion followed, and TTSD Chair Neunzert said this item would need to be part of an TTSD Board meeting agenda and could further be discussed there. TTSD Chair Neunzert said to get in contact with the TTSD Superintendent to place an item on the TTSD Board agenda. TTSD Superintendent Rob Saxton SPECIAL JOINT MEETING MINUTES OF OCTOBER 17, 2005 -3- said this suggestion is something that could be considered. TTSD Board Member Art Rutkin said there is nothing presently in the policy addressing this issue, but there are some rights of the schools as to school property ownership, and also the rights of students need to be taken into consideration. 3. Washington County Planning on Bull Mountain Tualatin Mayor Ogden gave a brief background on the planning issues that are currently happening in Washington County, and urbanization in south Tualatin that could be happening. Tigard Mayor Dirksen, said Areas 63 and 64 are not contiguous to the city of Tigard, and their most recent information is Washington County may be doing the planning. Tualatin Mayor Ogden asked if Tigard is not in a position to spend funds for master planning is there a likelihood Washington County would do that. Tigard Mayor Dirksen said Tigard would be prepared to annex if the land was contiguous, but it is not. Discussion followed on how this could create a strain on city services, and infrastructure. Tigard Councilor Woodruff said it is no secret this is an issue for all cities and how Washington County will approach this and what their role will be. Discussion followed. King City Mayor Chuck Faes added that in the next few years, King City's population is going to increase ten fold due to residential development. 4. Overview of Tualatin's Urban Renewal Program and Status Update of Tigard Urban Renewal Program Tualatin Community Development Director Doug Rux gave a brief presentation on Tualatin's urban renewal program. Urban renewal was created in 1979 in Tualatin. There is a 327 acre central district, and a second district, the "Leveton" district, a corporate "campus" area, in the industrial area of Tualatin, comprised of 377 acres, with no infrastructure in place. Tualatin is managing a success urban renewal program, its successes are the Tualatin Commons project, transportation projects, and also a fa4ade improvement grant program. Both districts are moving to closeout with various projects being completed on an annual basis. Tom Coffee, Tigard Community Development Director, distributed a excerpted copy of a report accompanying a draft City Center urban renewal plan, on what Tigard is planning for their urban renewal program. He gave a brief background on the information distributed along with the schedule timeline. Tigard Council has determined not to use the condemnation process mechanism. Discussion followed on the projected maximum indebtedness, etc. Tigard will also be discussing with Tualatin Valley Fire It Rescue, and Tigard City Manager Craig Prosser said they have held many discussions with Washington County..Tigard Mayor Dirksen pointed out this would not impact the schools with any loss of funding. TTSD Chair Neunzert said this would be an issue to be brought forward on the TTSD Board meeting agenda. Brief discussion followed. 5. Tigard Discussion with School District Officials Regarding Possible Land Purchases Tigard City Manager Prosser said the City of Tigard and the Tigard-Tualatin School District Superintendent have been discussing several properties that the School District is interested in possibly selling. Tigard is in the process of looking for lands to purchase. SPECIAL JOINT MEETING MINUTES OF OCTOBER 17, 2005 -4- Dennis Koellermeier, City of Tigard Public Works Director, said they have asked their Parks Board to examine potential parkland. He said it began with 51 potential properties and is whittling down. Assuming the Tigard Council is in agreement, they would anticipate the Council would authorize continuing discussion with TTSD on a particular piece of property. TTSD Chair Neunzert said the District will be spending the bulk of the school year having hearings on a number of properties that the School District currently holds. Decisions will need to be made on which properties would be best to keep with the School District and which to sell. TTSD Chair Neunzert said the District takes care of children first, then taxpayers, and then if there can be mutual partnerships on property disposition, it could achieve all of those goals. TTSD Superintendent Saxton said not all properties are being considered in the same way. They are looking at lots on the Alberta Rider Elementary School site, the old CF Tigard cafeteria building, the old Tualatin Elementary, old Hibbard School District Administration site, and the Avery north parcel, next to the new Tualatin Elementary. Also the back portion of the new Tualatin Elementary School site, the Byrom/Tualatin High property site, Durham Center, part of Deer Creek Elementary School property, Durham Elementary School access road, The Transportation Center off Halt, Fowler Middle School property, Templeton Elementary School access, and property needed for future school sites will be discussed. TTSD will be working this into their capital access plan with the disposition of these various properties. . 6. Tualatin Discussion with School District about Disposition of the old Tualatin Elementary School and Tualatin Food Pantry Tualatin Mayor Ogden said he has had many contacts about keeping the old Tualatin Elementary School functioning and the various social service agencies that are currently located at the school. November 3rd is the date TTSD is expecting a recommendation on the disposition of that building, and the TTSD Board is currently taking public testimony about the issue. Superintendent Saxton said many people that have ideas on how the property should be used, but to keep in mind what the mission of the School District is when making decisions such as this. The Caring Closet and the Tualatin Resource Center are School District programs, and TTSD also recognizes the need for the Tualatin Food Pantry. As mentioned decisions will need to be made and will be reviewed at their November 3rd board meeting. Tualatin Mayor Ogden again mentioned there are a number of parties that have an interest in that building, however if it comes under new ownership, etc., there will be Code issues, and Mayor Ogden said he wants to be prepared in whatever role Tualatin would have as the permitting jurisdiction. Superintendent Saxton said technically the School District does not need to conduct a public process,, but the TTSD board wanted to take public input on the disposition of the various properties and November 3rd is the timeframe that was set up to make such a recommendation, and he also noted the written record is still open. Tualatin Councilor Mike Gillespie clarified, in response to Superintendent Saxton's comments, the importance of Tualatin's stake in the old Elementary School, as it is seen as a "hub" and a big part of the community. Discussion followed. TTSD Chair Neunzert said she hopes what comes out of such a meeting as this, wants Tualatin to get hold of the superintendent, and others. Tualatin Councilor Gillespie said he is really looking to get more of a formal communication from TTSD to the Tualatin Council about the disposition of these properties. TTSD Chair Neunzert clarified that November 17th is the actual "hearing", and November 3~d is their recommendation date, in response to the Tualatin Council's concern of the quick turnaround. SPECIAL JOINT MEETING MINUTES OF OCTOBER 17, 2005 -5- Tualatin Mayor Ogden suggested getting the School District Superintendent and the Tualatin and Tigard City Managers together on the issue to be able to discuss the process further. Tigard City Manager Prosser said both he and his predecessor have had regular meetings with the TTSD superintendent and will now be including Tualatin City Manager Steve Wheeler in those regular meetings. Mr. Wheeler said he will have information to get to TTSD before November 3rd. concerning Tualatin's viewpoint on the disposition of the old Tualatin Elementary School site by the District. TTSD Chair Neunzert, in response to Tualatin Councilor Gillespie's comments, clarified Tualatin's position on getting information communicated to the city councils. Discussion followed on how to better communicate information from TTSD to the various jurisdictions. Also concern was expressed by Tigard officials on the property disposition at the Alberta Rider site, as with increases in population, once the property is gone, it is gone. TTSD Superintendent Saxton said appears there is great concern about the property surplus and what to do with it, and he asked that the interested parties come forward to TTSD with information. Discussion followed. Tualatin Mayor Ogden reiterated that it would be helpful to have a meeting next week to further discuss the properties, and it is not Tualatin's intent to say TTSD isn't doing a good job. Mayor Ogden suggested that the cities and school district should try to work together more cohesively and communicate more of what is going on in our respective communities. 7. School District Tobacco Policy - removed from agenda. 8. Positive Aspects of the Tualatin Skate Park - removed from agenda. 9. Other Issues that May Arise None. 10. Adiournment The meeting adjourned at 7:15 p.m. Steve Wheeler, Tualatin City Manager , Maureen Smith, Recording Secretary City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Notice for a Special Tigard City Council Meeting - Joint Meeting with the Tualatin, King City, and Durham City Council Members and with the Tigard-Tualatin School District Board on October 17, 2005. STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, I ) a ,L )r. being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in ➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Public Library, .13500 SW Hall Boulevard, Tigard, Oregon ➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon A copy of the Notice for a Special Tigard City Council meeting to be held on October 17, 2005. A copy of said Notice being hereto attached and by reference made a part hereof, on the ~Zday of 200.- Signature of Person who Performed Posting Subscribed and sworn (or affirmed) before me this day of Ocob~,+' , 20 OFFICIAL SEAL 'isv JILL M BYARS ' NOTARY PUBLIGOREGON Signature of Notary Public for Oregon MY COMMIS SION EXPIRES JUNE114, 2006 iAadm\cethy\council\meeting notices\cc meeting notices\efgdevit of posting - 051017.doc A" N CITY OF TIGARD NOTICE OF SPECIAL COUNCIL MEETING JOINT MEETING WITH THE TUALATIN, KING CITY AND DURHAM CITY COUNCIL MEMBERS AND WITH THE TIGARD-TUALATIN SCHOOL DISTRICT BOARD OCTOBER 17, 2005 - 5:00 PM TUALATIN POLICE FACILITY, STEVE WINEGAR MEETING ROOM, 8650 SW TUALATIN ROAD, TUALATIN OREGON The purpose of the meeting is to discuss common issues among the above-referenced agencies. An agenda will be prepared. Suggested topics to date include: urban renewal, truancy ordinances, land purchases and sales. For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410. Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) City Recorder Date: I D S- Post: Tigard City Hall Tigard Permit Center Tigard Public Library BadmkathpkouncMeeting noticeskc meeting notim\october 17, 2005 special meeting -joint meeting.docl0/5/05 l 17 City of Tigard, Oregon Affidavit of Notification CITY OF TIGARD OREGON In the Matter of the Notice for a Special Tigard City Council Meeting - Joint Meeting with the Tualatin, King City, and Durham City Council Members and with the Tigard-Tualatin School District Board on October 17, 2005. STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, _ 0a~h0_X1ne_UtW4L+ 1 , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/ organizations by fax of: • Notice for a Special Tigard City Council Meeting on October 17, 2005. A copy of said Notice being hereto attached and by reference made a part hereof, on the S day of _ , 20 (DO _40 Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) The Oregonian Newsroom (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) Signature of Person who Pe rmed Notification Subscribed and sworn (or affirmed) before me this day of Oc tDbey _200,17. .mss? , ~~~57~ Signature of Notary Public for Oregon hadm\cathftounciRmeeting notices\cc meeting notices\affidavit of notification -special meeting -L51017.doc OFFICIAL SEAL GREER A GASTON NOTARY PUBLIC-OREGON MY COMMISSION IEXP RES 0OCT. 2007 CITY OF TIGARD NOTICE OF SPECIAL COUNCIL MEETING JOINT MEETING WITH THE TUALATIN, KING CITY AND DURHAM CITY COUNCIL MEMBERS AND WITH THE TIGARD-TUALATIN SCHOOL DISTRICT BOARD OCTOBER 17, 2005 - 5:00 PM TUALATIN POLICE FACILITY, STEVE WINEGAR MEETING ROOM, 8650 SW TUALATIN ROAD, TUALATIN OREGON The purpose of the meeting is to discuss common issues among the above-referenced agencies. An agenda will be prepared. Suggested topics to date include: urban renewal, truancy ordinances, land purchases and sales. For fin-ther information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410. Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) City Recorder Date: I D • D S Post: Tigard City Hall Tigard Permit Center Tigard Public Library i:\adm\cathykounci(Uneeting notices\cc meeting noticesbctober 17, 2005 special meeting -joint mecting.docl0/5/05 10/0/2005 12:16 FAX 5036847297 City of Tigard I N01 xc MULTI TX/RX REPORT **s kkB%kae~&k~&k~&kRR&k&sRkkkk&skkkk TX/RX. NO 0196 PGS. 1 TX/RX INCOMPLETE TRANSACTION OK [ 0615035460724 TT Newsroom [ 0915039686061 Oregonian ERROR INFORMATION [ 1115039687397 Regal Courier CITY OF TIGARD NOTICE OF SPECIAL COUNCIL MEETING JOINT MEETING WITH THE TUALATIN, KING CITY AND DURHAM CITY COUNCIL MEMBERS AND WITH THE TIGARD-TUALATIN SCHOOL DISTRICT BOARD OCTOBER 17, 2005 - 5:00 PM TUALATIN POLICE FACILITY, STEVE WINEGAR MEETING ROOM, 8650 SW TUALATIN ROAD, TUAL.ATIN OREGON I The purpose of the meeting is to discuss common issues among the above-referenced agencies. An agenda will be prepared. Suggested topics to date include: urban renewal, truancy ordinances, land purchases and sales. For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410. Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Newsroom, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) City Recorder Date: Post: Tigard City Hall Tigard Permit Center Tigard Public Library . J ~ City of Tualatin 18880 SW Martinazzi Avenue Tualatin, Oregon 97062-7092 Main 503.692.2000 TDD 503.692.0574 ~Et✓EIVE~ September 21, 2005 SEP 2 6 lots . ~d~ninistrt Ms. Jane Turner City Manager City of King City 15300 SW 116 h Avenue King City, OR 97224 Jane: For several years the City Councils' of Tualatin and Tigard and the Tigard-Tualatin School District Board have met together to discuss common issues. Tualatin is hosting the next meeting on Monday, October 17, 2005. It will be in the Steve Winegar Meeting Room at the Tualatin Police Facility, at 8650 SW Tualatin Road. It will start at 5:00 p.m., Tualatin will provide light refreshments. We would like to invite King City's Mayor and City Council to attend this meeting, as well as any staff you deem appropriate. If there are items you would like placed on the agenda please contact Maureen Smith by e-mail at msmith(oD-ci.tualatin.or.us or by phone at 503.691.3011. Please feel free to give me a call at 503.691.3010 if you have any questions. For planning purposes it would be helpful to get an estimated attendance count by October 11, 2005. Sincerely, Steve Wheeler City Manager ms adm\ki ngdtyi mi te.doc c. Tualatin Mayor and City Council Tigard Mayor and City Council Tigard-Tualatin School District Board of Directors Craig Prosser, Tigard City Manager Rob Saxton, Tigard-Tualatin School District Superintendent