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City Council Packet - 06/28/2005 CITY OF TIGARD OREGON TIGARD CITY COUNCIL" MEETING June 28, 2005 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Don na's\Ccpkt3 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. 2. I For Agenda of .5(A,l u a (D, A UQ5, COUNCIL MINUTES TIGARD CITY COUNCIL MEETING JUNE 28, 2005 • Mayor Dirksen called the meeting to order at 6:30,p.m. • . Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. > ADMINISTRATIVE ITEMS • Mayor Dirksen requested Consent Agenda Item No. 3.4 be removed for separate consideration so that this creative solution can be presented for the public's information. • Agenda, Item 3.5 will be removed from the Consent Agenda for separate discussion. Councilors Harding and Wilson advised they had concerns. In addition, City Council received an e-mail notification from Mr. Brian Wegener advising of his concerns about this item. A copy of this e-mail is on file in the City Recorder's office. • City Council received preliminary program information for the League of Oregon Cities Conference: • November 10-12, 2005 - Hilton Eugene Conference Center • Interim City Manager Prosser requested adding a study session item - Discussion of Park and Open Space Land Acquisition Criteria - to tonight's agenda. • The Council was invited to attend the dedication of Hillsboro's City Hall on July . 16 at 10 a.m. Councilor Harding and Councilor Woodruff indicated they might be able to attend. • Metro is holding "Get Centered" at the Round in Beaverton on July 26 from 4'to 7 p.m ` Councilor Woodruff plans to attend. • City Council was reminded of the tour of the Wilsonville Water Treatment Plant is tomorrow. Councilor Harding advised she had already toured the plant. • Council Calendar: o June 29 S Carolyn Long' Reception - 6/29/05, 1-3 p.m. - Chamber. Building o July 4 4'h of July Celebration and, Holiday - City Offices Closed o July 7-8 City Manager Assessment Center o July 12 Council Business Meeting - 6:30 p.m. - Town Hall o July 19 Council Workshop Meeting - 6:30 p.m. -Town Hall o July 26 . Council Business Meeting - 6:30 p.m. - Town Hall COUNCIL MINUTES - JUNE 28, 2005 page 1 • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:35 p.m. to consider the employment of a public officer, employee, staff member or individual agent and to conduct real property transaction negotiations under ORS 192.660(2)(a) and (2)(e). Executive Session concluded at 7:06 p.m. > DISCUSSION OF PARK AND' OPEN SPACE LAND ACQUISITION CRITERIA City Council received a copy of a June 23, 2005, memorandum from Public Works Director Koellermeier to Interim City Manager Prosser regarding a "Resolution Setting forth Land Acquisition 'Principles and Land Acquisition Evaluation Matrix/Criteria." Public Works Director Koellermeier advised that the purpose of this discussion with the City Council ' is to receive additional input regarding the proposed resolution adopting guiding principles for consideration when purchasing park and greenway properties. Public Works Director Koellermeier explained two new issues and requested the City Council's input regarding: 1. No. 17 on the Land Evaluation Matrix/Criteria'states: Is construction on the property prohibited by land use regulations? If so, the City. establishes that in these cases, value of parks -SDC credits are established at ten percent '(10%) of the per-acre value of greenway set forth in the parks SDC methodology. ($130,000 per acre) -10% of $130,000 = $13,000 per acre. Public Works Director Koellermeier said he anticipates that developers might have concerns with the 10% value. Discussion included the right of the City to decline acceptance of.land offered by a developer. 2. No. 18 on the Land Evaluation Matrix/Criteria states: "When will the land be threatened by development? The answer should be on a scale of 1 to 5, . with a I" meaning that there is no threat (and thus should not be considered for purchase at, this time), and a "5" meaning within the next two years (highest priority score)." There'was discussion regarding how the criteria would be-utilized. It was noted that it would be difficult to anticipate all the scenarios that might occur as property becomes available or is offered to the City. The criteria will be used as a tool to help make property-purchase decisions; that. is, how to evaluate given the funding that can be utilized. The decisions will, remain judgment decisions. COUNCIL MINUTES - JUNE 28, 2005 page 2. Sheet for bookmarking items unable to send to microfiche Date: 7/12/05 Item: CD Subject: Logo- Presentation Stored in vault: See Records Division Interim City Manager Prosser suggested that the proposed resolution be reworded to clarify that the criteria are general guides that than "hard and fast" rules. The criteria will be helpful when the City is contacted by community members about property they would like to see purchased for parks or greenway. Sometimes this property is under development review, which likely means it will be expensive. Councilor Wilson commented that the City is not in the business of rescuing property; rather, the City Council does not want to Iose opportunities to purchase park or greenspace properties. Councilor Woodruff suggested, that citizens be informed via a front-page article in the Cityscape of the City's interest in learning about potential park or greenspace properties After discussion, City Council consensus was for staff to revise the resolution in keeping with the City Council's discussion, which will then be presented to the City Council for its formal consideration. Item Nos. 17 and 18 will be added to the evaluation matrix. Study Session concluded at 7:24 p.m. 1. BUSINESS MEETING 1.1 Mayor,Dirksen called the City Council & Local. Contract Review Board to order at 7:30 p.m. 1.2. City Council Present: Mayor Dirksen and Councilors Harding, Sherwood, Wilson and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None. 1.5 Call to Council and Staff for Non-Agenda Items: None 2. CITIZEN COMMUNICATION Alice Ellis Gaut, 10947 SW Chateau, Tigard, OR requested that Consent Agenda. Item No. 3.5 be pulled for separate consideration. Ms. Gaut asked that the Council consider.other options rather than having a paved parking lot at this location including considering an area that would be pervious. While a pervious parking area might be more expensive to install, she suggested it might be.less cost, over time, to maintain a pervious parking area. Mayor, Dirksen advised that this item would be considered separately by the City Council. Pavel Goberman, P. O. Box 1664, Beaverton OR 97075 - requested that City look into giving Raz Transportation a larger sign along i Highway 99W as he feels it is a safety issue. Mr..Goberman submitted a letter to the Council outlining his concerns. COUNCIL MINUTES - JUNE 28, 2005 page 3 Michael A. Smith, P O Box 231235, Tigard, OR 97281 _ Mr. Smith submitted a letter outlining his request upon behalf of his clients who own property at 11990 SW 72nd Avenue. The 'request was to defer certain development standards and that he disagreed with the interpretation of what constitutes a "development." He advised of his clients' circumstances who believe the requirements are unfair, unnecessary or could be postponed without ill effect to the City or to surrounding neighbors. Mayor Dirksen told Mr. Smith that this matter would be reviewed by staff-to determine what could be done. . Gretchen Buehner, 13249 SW 136th Place, Tigard, OR 97223 ' requested City Council direct that a detailed article be prepared on SDC funds and other funds explaining how they work and the restrictions for use of the funds. She said the City could do a better job of public education: She referred to a recent presentation by Interim Finance Director Imdieke, where he did a good job of explaining the use of different funds. Mayor Dirksen thought a Cityscape article would be a good idea as well as posting this information on the City's website. He also announced that the City will be offering a Citizens Academy designed to offer education about local government operations. • Follow-up to Previous Citizen Communication Interim City Manager Prosser. reported that at. the June 14, City Council meeting: Gretchen Buehner thanked the City for quickly completing Fern Street construction. Ms. Buehner also submitted a letter outlining a process to make the entrances to the. City more inviting. Her' letter was forwarded to-Public'Works staff for review. 3. CONSENT AGENDA: Mayor Dirksen reviewed 'Consent Agenda Item No"s. 3.1 to 3.3. Item Nos. 3.4 and, 3.5 were removed for separate discussion and consideration. 3.1 Approve Council Minutes for May 10 and 17, 2005 3.2 Adopt 'a Resolution Appointing Cecilia Nguyen, Jan Thenell and David Burke to Four-Year Terms on the Library.Board RESOLUTION NO. 05 - 43 - A RESOLUTION MAKING THE FOLLOWING APPOINTMENTS TO THE LIBRARY BOARD: CECILIA NGUYEN, JAN THENELL AND DAVID BURKE TO FOUR- YEAR TERMS COUNCIL MINUTES - JUNE 28,2005- page 4 3:3 Adopt a Resolution Making Appointments to the City,. Center .Advisory, RESOLUTION NO. 05-44 A RESOLUTION APPOINTING " MEMBERS TO THE CITY CENTER ADVISORY COMMISSION Motion by Councilor Wilson, seconded by Councilor Sherwood, to approve the• Consent Agenda', Items 3.1 to 3.3. The motion was approved by a, unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes . Councilor Sherwood: Yes Councilor Wilson:, Yes Councilor. Woodruff Yes Mayor Dirksen introduced 'and welcomed newly appointed Library Board member Cecelia Nguyen.. Mayor Dirksen read the names' of newly appointed members to the City Center 'Advisory Commission. The City is seeking City residents 'and property owners to serve on this committee. Mayor Dirksen urged the public to keep informed and give input on the downtown. effort. He described the charge of the City Center Advisory Commission as outlined in Resolution No: 05-44. Council discussed Item 3.5: 3.5 Local Contract Review Board: a:: Award 'a Contract for the Construction of a Parking Lot and Pathway East of HalFBoulevard to S-2.Contractors City Engineer Duenas presented the `staff report. The project is for construction of a;parking lot and pathway leading to the existing park shelter east of Hall Boulevard and north of the library. The parking lot would serve users of the shelter and City maintenance workers. In addition, the City wanted to retain the driveway access' (Oregon Department of Transportation) access to Hall Boulevard. During City Council discussion, it was noted that the shelter was approved to be built at. the 'location where. a house had been standing, which burned down shortly. after the City bought the property. , Due to some restrictions associated with wetlands and a Swale, the shelter was built at the same location as the-house. The COUNCIL MINUTES.- JUNE 28, 2005 page 5 Council discussed Whether it would want-to have a small parking lot at the shelter given the changes that have occurred.over time to the. original idea, which was to--have the house be used for meetings. There was a comment that if it, was not too expensive, perhaps the shelter should.. be moved. Another comment was about the possibility of providing some parking area made of pervious material.. ' City , Engineer Duenas confirmed that the Fanno Creek Trail will not continue through at this location. Motion by Councilor Sherwood, seconded by Councilor Harding, to not approve the expenditure of funds for a parking lot as presented.' The motion was approved by a unanimous vote of Council present:' Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff. Yes 3.4 Adopt a Resolution Authorizing a Substitution of Funding for the Tualatin River Pedestrian Bridge and Washington Square Regional Center Trail Projects - Resolution No. 05 - 45 Mayor Dirksen said he asked for. this item to be considered separately by the City Council as he wanted'to compliment staff on their creativity to use funds to proceed on this project.. He noted this action also preserved funding opportunities. RESOLUTION NO. 05-45 - A RESOLUTION AUTHORIZING SUBSTITUTION OF FUNDING FOR THE TUALATIN RIVER PEDESTRIAN BRIDGE AND THE, WASHINGTON SQUARE REGIONAL TRAIL PROJECTS Motion by Mayor Dirksen, seconded by Councilor Sherwood, to approve Consent Agenda Item 3.4 (Resolution No. 05-45) The motion Was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes. Councilor Sherwood: Yes Councilor Wilson: Yes' Councilor Woodruff Yes COUNCIL MINUTES -JUNE 28, 2005 page 6 4. JOINT MEETING WITH THE PLANNING COMMISSION TO REVIEW AND DISCUSS IMPLEMENTATION AND FUNDING FOR THE DOWNTOWN IMPROVEMENT PLAN Planning Commissioners Present: Buehner,.Caffall,. Duling, Munro, Padgett, and Walsh. Downtown .Task Force Members Present: Barkley, Henderson, Marr, and Munro. a. Staff Report: Community Development Director Hendryx introduced this agenda item. The City Council and Planning Commission were presented with ..information on the proposed priority projects for the Downtown and the recommended. funding. sources as'proposed by the Task Force and consultants. Comments bq- the City Council and Planning commission will be provided to the urban renewal consultants for the urban renewal plan. The urban renewal effort will be separate from the Downtown Plan. Urban renewal is one of the ' funding mechanisms for implementation of the Plan: Highlights of the review included: steps needed to make the plan a reality - a review of the implementation. program suggested catalyst projects - review of the conceptual design alternatives (ideas to be flushed out over the coming months and years) potential funding sources for plan implementation (cost estimates not yet available) capital improvement projects for the downtown area activities planned for the first five years b. Discussion Parking - would it be possible to consolidate parking into lot(s) similar.to what the City of Cannon Beach has done.. Community Development Director Hendryx'acknowledged that the Task,Force has' concerns about, parking. ' This issue has been reviewed; however, specifics have not been worked out. Some changes have been made to the . Development Code, For example, shared parking is now allowed. Perhaps shared parking space.could be funded (considered) within the urban renewal plan. COUNCIL MINUTES - JUNE 28, 2005 page 7 Other changes may come through as amendments to the Comprehensive Plan. Community Development Director Hendryx advised that at the next Task Force' meeting, land use components will be reviewed. Measure 37 requirements complicates the process, but effort will be made to expedite. Planning Commissioner Buehner suggested that the City Council' and Planning Commission . meet jointly to review land use recommendations in order to move this forward quickly. Councilor Wilson offered that the Downtown Plan might be able to move independently from the Comprehensive Plan update. Community Development Director Hendryx reminded those present that the City Council/Budget Committee approved funding for two additional staff, positions: an urban renewal planner and a Comprehensive' Plan senior planner. Mayor Dirksen serves as the City Council liaison to the Downtown . Task Force. , He said that after 'months of discussion and brainstorming, it was exciting to see some results. He added that urban renewal will fund public facility improvements, not private development. Planning Commission President -Padgett talked about allowing mixed uses in the downtown as was done for the Tigard Triangle area. He said zoning changes could offer opportunities for affordable housing. He suggested the downtown area be expanded to the north to allow for redevelopment of that area.'as . Well. Downtown 'Task Force Chair Marr clarified that some of the information presented tonight 'included the Ash Avenue Extension. He said this should have been removed from the Downtown Plan. The Downtown Pla6 ends at Fanno Creek. Councilor Woodruff, for the benefit of the viewing audience, advised there will be a considerable 'education process as the Plan moves*. forward. 5. PRESENTATION FROM TUALATIN VALLEY FIRE AND RESCUE (TFV&R) a. Staff Introduction: Public Works Director, Koellermeier introduced TVF&R Director of Community Services Walt Peck. COUNCIL MINUTES -JUNE 28, 2005 page 8 b. Discussion Mr. Peck reported on.recent'TVF&R activities. He thanked the City of . Tigard for being a good partner., TVF&R, as a regional provider can provide a high level of service to a number of smaller communities. Mr. Peck suggested'Tigard should consider Captain Dawson as the "fire chief"for the City of Tigard. Mr. Peck reviewed Tigard's and TVF&R's collaboration efforts, which included joint incident management teams. He praised the City for joining in on the activities associated with the Office of Consolidated Emergency Management., He advised that Tigard is doing a good job in emergency and local community planning and acknowledged the work done by City of Tigard Program. Assistant Mike Lueck. Mr. Peck said that . it will be imperative for cooperation across jurisdictional boundaries to respond to a large incident. Mr. Peck thanked Mayor Dirksen for his participation in TVF&R events. Mr.. Peck noted the Gaarde area needs better emergency response times and TFV&R is looking to site an additional fire station in the area; however, no land appears to be available at this time. He reviewed past problems with the Bonita Villa apartment complex and advised that it Was discovered many issues were related to language and cultural barriers. Much has been done to educate apartment residents about fire safety. Mr. ' Peck outlined steps to- be taken, with the support of local law enforcement and a proactive approach with the media, regarding problems with illegal fireworks. ' Also ,Washington County Consolidated Communications Agency will be relaying information about illegal fireworks to local jurisdictions with priorities assigned to threats to life or property. Mayor Dirksen reminded the public- they could celebrate the 4th of July by' attending the Old Fashioned 4th of July Celebration at Cook Park. 6. METRO UPDATE ON HIGHWAY 217 CORRIDOR STUDY a. Staff Introduction: Community Development Director Hendryx introduced Brian Moore (former City of Tigard City Councilor) who is the Chair of the Highway 217 Policy Advisory Committee. Mr. Moore and Bridget Wieghart, Metro Transportation Planner, presented an COUNCIL MINUTES -JUNE 28, 2005 page 9 update on this item. A PowerPoint presentation was reviewed with, the City Council;'a copy is on file with in the City Recorder's office. b. Discussion The Policy Advisory, committee expects to make a recommendation to the Metro Council in early fall. The primary issues concern safety . and congestion. Possible funding sources' will be identified, including a toll road option. 'There was discussion on toll roads - this funding option is being brought up more frequently, especially when new, major improvements are being considered. 7. COUNCIL LIAISON REPORTS: None 8. NON AGENDA ITEMS: None 9. EXECUTIVE SESSION: Not-held. 10. ADJOURNMENT Motion by Councilor Woodruff, seconded by Councilor Harding, to adjourn the meeting at 9:26 p.m. The motion was approved by a.unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff Yes Catherine Wheatley, City Recor r Attest: May r, ity of Tigard Date: Lo 3DD iAadm\cathft=\2005\050628.dw , COUNCIL MINUTES.- JUNE 28, 2005 page 10' Revised June .28, 2005, 2:15 )Greeter: Jim Hendryx TIGARD CITY COUNCIL MEETING A JUNE 28, 2005 6:30 p.►1~. CITY OF TIGARD OREGON TIGARD CITY HALL 13125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda, item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either;the Mayor or-the City. Manager., Times noted are estimated; it is recommended that persons interested in testifying be present' by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order. after 7:30 p.m. ` Assistive Listening Devices :are available for persons. with impaired.' hearing and should be scheduled for Council • meetings by noon on the"'Monday, prior to the Council meeting.' Please call 503-639=4,171, ext. 2410 .(voice) or 503-684_-2772. (TDD - Telecommunications Devices for the .Deaf). Upon request, the City will also endeavor to arrange for the following services: • 'Qualified sign language interpreters for persons with speech or-hearing impairments; and • Qualified bilingual interpreters. Since these services -must: be scheduled with outside service providers, it is important to allow as much lead time as possible. Please no the City of your need by 5:00 p.m. on the Thursday'preceding the meeting; by calling: 503-639-4171, ext. 2410. (voice) or 503- 684-2772. (TDD - Telecommunications Devices for the Deaf). t SEE ATTACHED AGENDA COUNCIL'AGENDA ''JUNE 28,.2005 page 1 AGENDA : TIGARD CITY COUNCIL MEETING_ JUNE 28, 2005 6:30 PM • STUDY'SESSION Added 6128105 ' > DISCUSSION OF PARK AND. OPEN SPACE LAND ACQUISITION. CRITERIA ■ Public Works Staff . • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to consider the employment of a public officer, employee, staff member.or individual agent and to conduct real property transaction negotiations under ORS *1 192.660(2)(a) and (2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as.provided by ORS 192.660(4); but must not disclose any information discussed., No Executive Session may be held for the purpose of taking any final action or making any. final decision. Executive. Sessions are, closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & 'Local Contract, Review, Board . 1.2 Roll Call 1.3 Pledge of Allegiance 1:4 Council Communications U Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. CITIZEN COMMUNICATION (Two'Minutes.or Less, Please) • Follow-up .to Previous Citizen Communication. NOTE: AGENDA ITEM 3.4 REQUESTED TO BE REMOVED FOR SEPARATE DISCUSSION AND,CONSIDERATION (Need council motion, second and vote.) COUNCIL AGENDA - JUNE 28, 2005 page.:2 7:40 PM 3. CONSENT AGENDA: These items are considered to be: routine` and may be.`- enacted in one. motion without separate discussion. Anyone may request that an item be removed-by motion for discussion-and separate action. Motion to: 3.1 Approve Council Minutes for May 10 and' 17, 2005 ; 3.2 Adopt a Resolution Appointing Cecilia Nguyen,, ]an Thenell and David Burke to'Four-Year Terms on the Library Board RESOLUTION NO. 05 43' - A RESOLUTION, MAKING THE FOLLOWING • APPOINTMENTS TO THE LIBRARY BOARD:, CECILIA NGUYEN, JAN THENELL AND DAVID BURKE TO TOUR-YEAR TERMS '13 Adopt a' Resolution Making Appointments to .the City Center Advisory Commission RESOLUTION NO. 05 - 44 - A RESOLUTION APPOINTING MEMBERS TO THE CITY CENTER ADVISORY COMMISSION Item. 3.4•:7- Mayor'Dirksen requested•this item-be pulled from the Consent"Agenda for. benefit of calling.attention to this innovative solution 3.5 ..Local Contract Review Board: a.. Award a Contract for..,the Construction of a Parking Lot and Pathway East of Hall Boulevard to S-2 Contractors. • Consent Agenda ,Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for, separate discussion will be considered ; immediately after the Council has, voted on those items. which do not need discussion: 3.4 ADOPT, A RESOLUTION- AUTHORIZING A SUBSTITUTION OF FUNDING FOR THE TUALATIN RIVER PEDESTRIAN BRIDGE AND WASHINGTON SQUARE REGIONAL CENTER TRAIL PROJECTS.- RESOLUTION No. 05 - 45 a. Staff Report: Engineering Staff b- Council Discussion C.: Council Consideration: RESOLUTION NO. 05- 45,,- A RESOLUTION AUTHORIZING SUBSTITUTION OF. FUNDING FOR THE TUALATIN RIVER PEDESTRIAN BRIDGE AND THE' WASHINGTON SQUARE REGIONAL TRAIL PROJECTS COUNCIL AGENDA - JUNE 128,,2005...* page 3 7:45 PM 4. JOINT MEETING WITH THE PLANNING COMMISSION TO REVIEW AND DISCUSS IMPLEMENTATION AND FUNDING FOR THE DOWNTOWN IMPROVEMENT~PL'AN, a. Staff Report: Community. Development Staff A ' Council Discussion 8:35 PM 5: PRESENTATION FROM TUALAT'IN VALLEY FIRE AND RESCUE a. Staff Introduction: Public Works.Staff b. Council Discussion 8:50 PM 6. METRO UPDATE ON HIGHWAY 217 CORRIDOR STUDY a. Staff Introduction: Community Development Staff b. Council Discussion 9:20 PM 7. COUNCIL LIAISON REPORTS 8':. NON AGENDA ITEMS .9. EXECUTIVE•SESSION: The Tigard City Council may go into Executive Session. If an Executive' Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, -as provided by ORS 192.660(4), but must not disclose.any information discussed. No Executive Session may be held for the purpose of taking any"final action.or making any final decision.. Executive :Sessions are closed to the public.'. .10. ADJOURNMENT COUNCIL AGENDA JUNE 28, 2005 page 4 0 City of Tigard, Oregon Affidavit of Notification CITY OF.TIGARD OREGON In the Matter of the Proposed Notification. of Revised Agenda STATE. OF OREGON ) County of Washington ) ss. City of Tigard ) I, ~i?EE~ tt. l7AS7ZA ,,being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/ organizations by fax of the agenda revision . of the City Council meeting on j"Z_ with a copy of the Notice of City Council Revised Agenda hereto attached and by.reference made a part hereof, on the day of ~.TuAJE F<Newsroom, Tigard Times (Fax No. 503-546-0724) , Vluciana Lopez, The Oregonian, Metro SW '(Fax No. 503-968-6061) FAQ(-. MACHINE NOT REs;biuD1AJCa• Signature of Person who Performed Notification - Subscribed and sworn (or affirmed) before me this day of 2005. OFFICIAL SEAL _ JILL AA BYARS Signature of Notary Public for Oregon NOTARY PUBLIC-OREGON COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14,2008 I:\ADM\GREER\FORMS\AFFIDAVITS\AFFIDAVIT OF NOTIFICATION - REVISED AGENDA.DOC 06/28/2005 15:50 FAX 5036847297 City of Tigard lao01 ERROR TX REPORT xc~k~k TX FUNCTION WAS NOT COMPLETED TX/RX NO 4694 CONNECTION TEL - 5039687397 SUBADDRESS CONNECTION ID Regal Courier 'ST. TIME 06/28 15:50. USAGE T 00'00 PGS. SENT 0 (RESULT - -NG-- #018 BUSY/NO' SIGNAL CITY OF TIGARD NOTICE OF REVISED AGENDA TIGARD CITY COUNCIL MEETING JUNE 28,-2005 Please forward to: Newsroom, Tigard Times (Fax No. 503-546-0724) Luciana Lopez, The Oregonian (Fax No. 503-968-6061) Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that a DISCUSSION OF PARK AND OPEN. SPACE LAND ACQUISITION CRITERIA has been added to the study session portion of the June 28, 2005. Tigard City Council meeting. A revised agenda is attached. For further information, please contact City Recorder Cathy Wheatley or Deputy City Recorder Greer Gaston by calling 503-639-4171. - 'Deputy City Recorder Pnet• -Ti anni City Nall 06/28/2005 15:13 FAX 5036847297 City of Tigard (7]001 kk~kkk~Cxcxc~kkR~kkks&k&xekkkkkkRkk MULTI TX/RX REPORT sk~Rk6~&&&~kRs&~ses&skBB&k*~&k~8e&~& TX/RX NO 4693 PGS. 5 TX/RX INCOMPLETE TRANSACTION OK 06]5035460724' TT Newsroom [ 0915039686061 'Oregonian ERROR INFORMATION [•_l1.].5039687397- _----,,,..---Regal Courier CITY OF TIGARD ` NOTICE OF REVISED AGENDA. TIGARD CITY COUNCIL MEETING JUNE 28, 2005 Please forward to: Newsroom, Tigard Times (Fax No. 503-546-0724) Luciana Lopez,. The Oregonian (Fax No. 503-968-6061) ` f Editor, The Regal Courier,(Fax No. 503-968-7397) Notice is hereby given that a DISCUSSION OF PARK AND OPEN SPACE LAND ACQUISITION CRITERIA has been added to the study session portion of the June 28, 2005 Tigard City Council meeting. A revised agenda is attached. For further information, please contact City Recorder Cathy Wheatley or Deputy City Recorder . Greer Gaston by calling 503-6394171. Deputy City Recorder . Post: Tigard City Hall Tigard Permit Center 'i CITY OF TIGARD NOTICE OF REVISED AGENDA TIGARD CITY COUNCIL MEETING JUNE 28, 2005 Please forward to: N000 Newsroom, Tigard Times (Fax No. 503-546-0724) MOO' Luciana Lopez, The Oregonian (Fax No: 503-968-6061) lid Editor, The Regal Courier (Fax No. 503-968-7397) Notice is hereby given that a DISCUSSION OF PARK AND OPEN SPACE LAND ACQUISITION CRITERIA has been added to the study session portion of the June 28, 2005 Tigard City Council meeting. ,A revised agenda is attached. • r For further information, please contact City Recorder Cathy Wheatley or Deputy City Recorder Greer Gaston by calling 503-639-4171. Deputy City Recorder Post: Tigard City Hall Tigard Permit Center li:\adm\cathy\council\meeting notices\cc meeting notices\june 28 -2005 - rev agenda notice.doc' * * Revised June 28, 2005,.2:15 p.m. TIGARD CITY COUNCIL MEETING JUNE 28, 2005 6:30 p.m. CITY OF TIGARD OREGON TIGARD CITY HALL 13125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters'can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard . in any order after, 7:30 p.m. Assistive Listening Devices are. available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to 'the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 '(TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for` persons with speech 'or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171; ext. 2410 (voice) or 5.03- 684-2772 (TDD Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - JUNE 28, 2005 page 1 AG.EN'DA TIGARD CITY COUNCIL MEETING' JUNE 28, 2005 6:30 PM • STUDY SESSION Added 6128105 > DISCUSSION OF PARK AND OPEN SPACE LAND ACQUISITION CRITERIA ■ Public Works Staff. • EXECUTIVE SESSION: . The Tigard City Council will go into : Executive Session to consider the employment of a public officer, employee, staff member or individual agent and to conduct - real property „transaction negotiations under ORS 192.660(2)(a) and (2) (e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 , Call to Order - City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.5 Call to Council, and Staff for Non-Agenda Items 2. CITIZEN COMMUNICATION (Two Minutes or.Less,' Please) • Follow-up to Previous Citizen Communication COUNCIL AGENDA - JUNE 28, 2005 page 2 3. CONSENT AGENDA:. These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for May 10, and 17, 2005 3.2 Adopt a Resolution Appointing Cecilia. Nguyen, ]an Thenell and David Burke to Four-Year Terms on the Library Board - Resolution No. 05 - 3.3 Adopt a Resolution . Making Appointments to the City Center Advisory . Commission'- Resolution No. 05 - 3.4 Adopt a Resolution Authorizing a Substitution of Funding for the Tualatin River Pedestrian Bridge and Washington Square Regional Center Trail Projects - Resolution No. 05 - 3.5 Local Contract Review Board: a. Award a Contract for the Construction of a, Parking Lot and Pathway East of Hall Boulevard to S-2 Contractors . • Consent Agenda Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion wi/I be considered immediately after the Council has voted on those items which do not need discussion. 4. JOINT MEETING WITH THE PLANNING COMMISSION TO REVIEW AND DISCUSS . IMPLEMENTATION AND FUNDING FOR THE DOWNTOWN IMPROVEMENT PLAN a. Staff Report: Community Development Staff b. Council Discussion 5. PRESENTATION FROM TUALATIN VALLEY FIRE AND RESCUE a. Staff Introduction: Public Works Staff b. Council Discussion 6. METRO UPDATE ON HIGHWAY 217 CORRIDOR STUDY a. Staff Introduction: Community Development Staff b. Council Discussion 7. COUNCIL LIAISON REPORTS COUNCIL AGENDA - JUNE 28,2005' page 1 8. NON AGENDA ITEMS 9. ' EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If . an Executive Session is called to. order, the appropriate ORS citation will be' announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10. ADJOURNMENT is\adm\cathy\cca\2005\050828p.doc , COUNCIL AGENDA - JUNE 28, 2005 page 4 City of Tigard, Oregon Affidavit of Posting 'CITY OF TIGARD OREGON In the Matter of the Proposed Notice of Revised Agenda STATE OF OREGON, ) County of Washington ) ss. City of Tigard ) I, GRam l~. L7.ST0J , being first duly sworn (or affirmed), by oath (or affirmation), depose and- say: at ~411M %3 14.4, . on .JUAL 2,e, 2oDs That I posted in Tigard City Hall and the Permit Center, 13125 SW Hall' . Boulevard, Tigard, Oregon, a copy of the Notice. of Revised Agenda for the City Council meeting of Jzwg- 28, ZAGS' with a copy of said Notice being hereto attached and by reference made a part hereof, on the _26-" day of ju tj 20_Q Signature of Person who Performed Posting Subscribed and sworn (or affirmed) before me this ~C1 'day of fuh~ , 20_0~. wo~, Signature of Notary Public for Oregon OFFICIAL SEAL JILL m SYARs ' NOTARY PUBLIC-OREGON MY COMMI SIGN EXPIRES JUNE 14.2W8 is\adm\greer\forms\affidavits\affidavil of posting - revised agenda.doc CITY OF TIGA3 GE "A OF WISED STING NO'FiCE CITY COUNCIL TIG JUNE '2g,'2005 546-0124) to; . 503- -6061) Please forward and Times No 503-968 -Newsroom, Tig an (Fax 139'1) o ez, The Orego ian - 503-9b8" l,uciana 7- p Courier Editor, The Regal CR given at a p,CQU1StTION `1TERIA LAND C A ouncil meef CE City Notice is hereby d OPEN SPA . SStON of ,m* A14D onion of the liine 28, 2005 Tigar p1SCU session P added to the Study has been or DePuty City Recorder revised agenda is attached h ' Wheatley contact city Recorder Cathy information, Please 4111orm For fine t y calling.503-639- n Greer Gas . Deputy City Recorder Tigard city Hall post. permit-Centex Tigard . yune x2005 - ~av agenda n,fce.do, 28 aetin0 n°tices iit neatin9 n°UCesUF m \adro\-ihY\C0u * * Revised June 28, 2005, 2:15 P.M. TIGARD CITY COUNCIL MEETING JUNE 281 2005 6:30 p.m. CITY OF TIGARD OREGON TIGARD CITY HALL 13] 255W H,ALL BLVD TIGARD, OR 97223 F PUBLIC NOTICE: Anyone wishing to speak on an agenda item.should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are. available for persons with impaired hearing and should be scheduled for. Council meetings by noon on the Monday prior to the Council meeting. . Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. .Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the, City of your need by 5:00 p.m. on the Thursday preceding the meeting,by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA = JUNE 28, 2005 page 1 AG EN DA TIGARD CITY COUNCIL MEETING JUNE 28, 2005 6:30 PM • STUDY SESSION Added 6128105 > DISCUSSION OF PARK AND OPEN SPACE LAND ACQUISITION CRITERIA ■ Public Works Staff • EXECUTIVE SESSION: The Tigard City. Council will go into Executive Session to consider the employment of a public officer,. employee, staff member or individual agent and to conduct real property transaction negotiations under . ORS 192.660(2)(a) and (2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but. must not disclose any information discussed. No Executive Session. may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council K Local Contract..Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items ' 2... CITIZEN COMMUNICATION (Two Minutes or Less, Please). • Follow-up to Previous Citizen Communication COUNCIL AGENDA -JUNE 28,2005- page 2 3. CONSENT AGENDA: These items are,considered to be routine and ,may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion_and separate action. Motion to: 3.1 Approve Council Minutes for May 10; and 17, 2005 3.2 Adopt a Resolution Appointing Cecilia 'Nguyen, Jan Thenell and David Burke to Four-Year Terms on the Library Board - Resolution No. 05 - 3.3 Adopt a Resolution Making Appointments to the City Center Advisory Commission - Resolution No. 05 - 3.4 Adopt a Resolution Authorizing a Substitution of Funding for the Tualatin River Pedestrian Bridge and Washington Square Regional Center Trail Projects - Resolution No. 05 - 3:5 Local Contract Review Board: a. Award a Contract for the Construction of a - Parking Lot and Pathway East of Hall Boulevard to S-2 Contractors • Consent Agenda - Items Removed for Separate Discussion: Any items requested to, he removed from the Consent Agenda for separate discussion will he considered immediate/y: after the Council has voted on those items which do not need discussion. C JOINT MEETING • WITH THE PLANNING COMMISSION. TO REVIEW AND DISCUSS IMPLEMENTATION AND FUNDING FOR THE DOWNTOWN IMPROVEMENT PLAN a. Staff Report:' Community Development Staff b. Council Discussion 5: PRESENTATION FROM TUALATIN VALLEY FIRE AND RESCUE a. Staff Introduction: Public Works Staff b. Council Discussion 6.. METRO UPDATE ON. HIGHWAY 217 CORRIDOR STUDY a. Staff Introduction: Community Development Staff b. Council Discussion 7. COUNCIL, LIAISON, REPORTS COUNCIL AGENDA - JUNE 28, 2005 page 3 8. NON AGENDA ITEMS 9. EXECUTIVE SESSION: The'Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation. will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action, or making any final decision. Executive Sessions are closed to the public. .1.0. ADJOURNMENT 1:1admkcelhykce@005k050628p.doc COUNCIL AGENDA - JUNE 28, 2005 page 4 AGENDA. TIGARD CITY COUNCIL BUSINESS MEETING June 28, 2005 -,6:30 p.m. 1-3125 SW Hall Boulevard, Tigard, Oregon > ADMINISTRATIVE ITEMS Mayor. Dirksen requests- Consent Agenda Item No., 3.4 be removed for separate consideration so that this creative solution can be presented for the public's information. • League of Oregon Cities Conference: November 10-12, 2005 - Hilton Eugene Conference Center (See Preliminary Program attached.) • Interim City Manager Prosser would like to add a study session item - Discussion of Park and Open Space Land Acquisition Criteria - to tonight's agenda. • The Council has been invited to attend the dedication of Hillsboro's City Hall on July 1.6 at 10 a.m. Who plans to attend so we can r.s.v.p.? • Metro is holding "Get Centered" at the Round in Beaverton on July 26 from 4 to l p.m. Councilor Woodruff plans to attend. Do other Councilors also wish to attend?. • Reminder -'the tour of the Wilsonville Water Treatment Plant is tomorrow. Confirm attendance. • Council Calendar: o June 29 S Carolyn Long Reception - 6/29/05, 1-3 p.m. - Chamber Building o July 4 4t' of July Celebration and Holiday= City Offices Closed o July 7-8 City Manager Assessment Center o. July 12 Council Business Meeting 6:30 p.m. -Town Hall o July 19. Council Workshop Meeting - 6:30 p.m. - Town Hall o July 26 Council Business Meeting - 6:30 p.m. - Town Hall • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to consider the employment of a public officer,.•employee, staff. member or individual agent and to conduct real property transaction negotiations under ORS 192.660(2)(a) and (2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4); but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision., Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). „ 192.660 (2). (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment- related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660.(2) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660(2) (k)= Relates to health professional regulatory board. 192.660(2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)-,Relates to the review. and approval of,programs relating to security. iAedm\rathy\councII\pink sheet - study session agendas\2005\050014.doc w O J O w rifi 80th Annual Conference November 10-12, 2005 -.Hilton Eugene & Conference Center Preliminary Program Thursday; November 10 I. 5:30 p.m. - 8:00 p.m. Conference Kick-off Reception' Friday, November"11 6:45 a.m. - 6:00 p.m. Conference Registration 800 a.m. - 8:45.a.m. Opening Ceremonies at Hult Center, 8:45 a.m.,- 5:00 P.M. Trade Show' 8:45 a.m. - 5:00 p.m. Meeting opportunities with staff from the Governor's Office, the Economic Revitalization Team (ERT) and State Agency Directors 9:00 a:m. - 5:00 p.m. Staff Office for US Senator Gordon Smith 9:00 a.m. - 5:00 p.m. Staff Office for US Senator Ron Wyden 9:00 a.m. - 10:30 a.m. Concurrent Sessions 10:45 a.m. - 12:15 p.m. General Session: "Ethical Leadership" with Dr. Bill Grace 12:20 p.m. - 1:30 p.m. Buffet Lunch .12:15 p.m. - 1:45 p.m. Mayors (OMA) & City Managers (OCCMA) Business Meetings 1:45 p.m. - 3:00 p.m'. Concurrent Sessions 3:00 p.m. - 3:30 p.m. Break 3:30 p.i'n. - 4:45 p.m. General Session 5:00 p.m. - 6:00 p.m. LOC Nominating Committee Meeting. 6:30 p.m. - 7:30 p.m. City County Insurance Services (CIS) Reception 7:00 p.m. Dinner on your own Saturday, November 12 7:30 a.m. - 8:30 a.m. General Membership Breakfast 7:30 a.m. - 8:30 a.m. Small Cities Roundtable Breakfast 8:30 a.m. - 4:00 p.m. Staff Office for US Senator Gordon Smith 8:30 a.m. - 4:00 p:m. Staff Office for US'Senator Ron Wyden 8:45 a.m. - 10:10 a.m. General-Session at the Hult Center 10:15 a.m. - 11:45 a.m... Concurrent Sessions , 12:00 a.m. -,1:30 p.m. Luncheon with Keynote'Speaker'Steve Kelley 2:00 p.m. - 3:15 p.m. Concurrent Sessions 3:30 p.m. -.4:30 p.m. LOC Business Meeting 6:30 p.m. - 11:00 p.m. Reception/Awards Banquet and Entertainment MEMORANDUM TO: Craig Prosser, Interim.City Manager FROM: Dennis •Koellermeier, PW Director ' RE: Resolution Setting Forth Land Acquisition Principles, and, Land Acquisition Evaluation Matrix/Criteria DATE: June 23, 2005 The Public Works Department is currently preparing a resolution that would adopt principles to be used as Council considers the location and acquisition of park and greenway properties. The principles were developed as an outgrowth of a Council discussion on guiding principles'for purchasing land. Public Works has also developed criteria to be used when considering land donations and/or City purchases of parks and greenways. Attached are two documents: I.) proposed .resolution setting forth land acquisition principles, and, II.) land acquisition evaluation matrix/criteria (originally developed for donated properties), The Parks and Recreation Advisory Board (PRAB) has approved the draft resolution and the land acquisition evaluation matrix/criteria. Criteria #'s 17 and 18 have been added since the PRAB and Council reviewed them on May 17, 2005. These two documents are currently scheduled for Council at the July 12, 2005, business meeting. Resolution: The attached draft of the resolution adopting principals developed by Council to use as they consider the locations and acquisitions of parks and greenway properties was developed as an outgrowth of a Council discussion on guiding principles for purchasing land. The PRAB has reviewed and approved, in principle, the draft resolution. To date we have not received any public input on the resolution. Staff is requesting a final review by City Council in preparation of the resolution to be considered for adoption at the July 12, 2005 meeting.. Land Acquisition and/or Donated Land Evaluation Matrix: The attached draft sets forth criteria to be used when considering land donations and/or City purchases for parks and greenway. This draft document was shown to Council at the May 17, 2005, joint meeting with the PRAB. Once again, Criteria #'s 17 and 18 have been added since the PRAB and Council reviewed them on May 17, 2005. Proposed Criteria number #17 is staffs attempt to resolve the issue of establishing the valuation of properties that are unbuildable or otherwise protected by land use processes but are still of interest for acquiring for public access and ownership. These. parcels, obviously, should. not be valued the same as greenway acquisitions that do not have land use constraints established by land use approval processes. However, the City may find itself wishing to acquire these parcels to allow public use as compared to such parcels being a private tract, exclusive to a subdivision. To that end, staff has suggested establishing a value for this type of parcel at 10% of the value established for greenways in the recently updated SDC process. Thus, a parcel being considered today in this situation would be considered at $13,000 per acre as compared to $130,000 an acre identified in the Parks SDC process. Staff anticipates that transactions of this nature would be for Parks SDC credit,as compared to cash purchases, from a developer. Please note that staff is currently, evaluating a scenario similar to the above that effects a 1-acre parcel owned by Venture Properties, Inc. Staff anticipates bringing this particular greenway acquisition recommendation to Council on July 26, 2005. Following the May 17th meeting, public comment was received from Mr. John Frewing suggesting an additional criterion be developed: 'We should add 18th criteria to Dennis' "matrix".... When will the land be threatened by development? The answer should be on a scale of 1 to 5, with a "1 " meaning that there is no threat (and thus should not be considered for purchase at this time), to a "5" meaning within the next 2 years (highest priority score)" Staff views this suggested criteria made 'by Mr. Frewing as a substantial change to the direction given by the Council- at the May 17, 2005, meeting "to Identify and Acquire Park and Open Space"-to more of a criteria aimed at preventing development. Staff requests direction on this suggestion, i.e. should this additional criteria be added that encourages public purchases of property that are threatened by development? Attachments: I. Resolution II. Land Acquisition Evaluation Matrix/Criteria J .,CITY OF TIGARD, OREGON RESOLUTION NO. 05- ATTACHMENT I. A RESOLUTION ADOPTING PRINCIPLES DEVELOPED BY THE CITY COUNCIL AS THEY CONSIDER THE LOCATION AND ACQUISITION OF PARK AND GREENWAY PROPERTIES WHEREAS, the Tigard City Council recognizes the need for additional park and greenway properties in the Tigard community, and WHEREAS, the Tigard City Council has adopted an annual goal for 2005 to "Identify and Acquire Parks and Open Space (greenway)," and WHEREAS, the Parks and Recreation Advisory Board has also been given the task to: a.) evaluate potential park and greenway needs, b.) obtain public input and support, and c.) make recommendations to the City Council relating to the funding of these needs, and WHEREAS, past City Councils elected to not purchase or secure land for parks and greenways outside the city limits, and WHEREAS, the City Council wishes to adopt a framework and evaluation process to accept donated property, and/or to accept property offered by developers in lieu of System Development Charges (SDCs) for parks and greenways, and that the framework presented by staff on April 19, 2005, is deemed adequate, and WHEREAS, the City Council recognizes that state law requirements set forth that new development cannot be forced to pay for any current deficiencies Tigard has in its parks and greenway inventory, NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: the Tigard City Council directs staff to: ' SECTION 1: Evaluate all park and greenway donation-offers and potential property purchase and submit a staff recommendation to the City Council for each donation and/or property purchase, SECTION 2: Prioritize the search and evaluation of future park sites to those areas identified as currently underserved (the City's adopted Park System Master Plan defines "underserved" areas as areas not within one-half mile of a neighborhood park),. SECTION 3: Use City General Funds for land purchases -inside the City limits, and park SDCs to fund growth, and to purchase property. outside the City limits, but within the UGB or UGB expansion areas, SECTION 4: Look to serve those areas which will become park deficient over time, RESOLUTION NO. 05 - Page 1 i SECTION 5: Look -to purchase or obtain parcels of land with some size as compared to multiple, non- contiguous, small parcels if possible, SECTION 6: Consider and evaluate the acquisition of suitable property outside the City Limits, and SECTION 7: Consider land banking adequate property for future park development. SECTION 8: This resolution is effective immediately upon passage. PASSED: This day of 2005. Mayor - City of Tigard 'ATTEST: City Recorder - City of Tigard RESOLUTION NO. 05 - Page 2 ATTACHMENT 'II DRAFT, Land Acquisition Evaluation Matrix/Criteria (To be, completed by staff) NAME OF SITE. ADDRESS. CONTACT: PHONE: Scale =1(poor) - 5(good) 1) Location of property: 1 2 3 415. 2) Acreage: ; 1,2 3 4 5 3). Ac( essibility: 1 2 3 4 5 4) Visibility: 1 2 3 4 5 5) Linkage to parks/trails/etc: 1 .2 3: 4 5 .6) Able to be developed: 1 2 3 4 5 .7) Usability when.developed: 1, 23.4 5 8) Utilities nearby: ; . 'yes no, 9) Clear title: yes no 10) Does property. comply with Park System Master Plan? yes no (eliminate deficiencies/increase acres per. 1,000 pop.). 11) Will there be* an adverse impact on parks maintenance? yes no 12) Cultural significance: yes no 13) Are there unique features? yes no 14) Does the property pose a liability? yes no 15Y Is an initial intake investment necessary (FTE/$)? yes no (fencing/clean-up/etc.) 16),. Is the land involved in a mitigation situation?. yes no 17) Is'construction on the property prohibited by land use yes no regulations? If so, the city establishes that in these cases, value of parks SDC credits are established at ten-percent (10%) of the per-acre value of greenway set forth in the'parks SDC methodology ($130,000 per acre) - 10%. of $130,000 = $13,000 per acre 18) (Suggested by Mr. John Frewing). "When will.the land be threatened by development? The.answer'should be on a scale of 1 to S, with a "1" meaning that there is no threat (and thus should not be considered for purchase at this time), to a "5" meaning within the next 2 years (highest priority score)". If. any criteria are marked yes, please provide a description and attach to this form. I Process and criteria to be used in determining whether to ' recommend to Council to accept or'reiect an offer to receive offers of donated land, 'or to give a developer parks -SDC credit in, lieu of charging parks SDCs, or when purchasing land for park and/or ueenway purposes PROCESS: When the. City is offered a land donation, the property owner must provide the City with a letter setting forth what it is they are proposing to donate: The land owner must attach the following to the letter:. 1) plat of the property 2). lot map 3) topographic map' 4) acreage 5) document showing clear title , 6) description of utilities on, or nearby. the property 7) any known uniqueness of the property (cultural/trees/wetlands/floodplain/etc.) 8) 'all pertinent information/calculations related to a request for Parks SDC credit If donations are initiated with the Engineering or Community Development , Departments, it is essential that the Parks Division be notified immediately so this criteria analysis can be completed and .a recommendation be made to Council on whether to acceptor reject the offer. AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE' : JUNE 28, 2005 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes'to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED 1 5u c P VFW G-~:~+✓ ) G`~,.`c, I 0 7 D'Z -//1 /TH T . , Vj - 10 76 - 'SN .5 '79,// PiY1zDS 7~~v 441PJl/ w * . .13 CITIZEN COMMUNICATION Page 1 Citizen Communications For follow-up on July 12 referencing the June 28 communications received: Alice Ellis Gaut, 10947 SW Chateau, Tigard, OR requested that Consent Agenda Item No. 3.5 be pulled for separate consideration. Ms. Gaut asked that the. Council consider other options rather than having a paved parking lot at this location including considering an area that would be pervious. While a pervious parking area might be more expensive to install, she suggested it might be less cost, over time, to maintain a pervious parking area. Mayor Dirksen advised. that this item would be considered separately by the City Council. Pavel Goberman, P. O. Box 1664, Beaverton OR 97075 - requested that City look into giving Raz Transportation a larger sign along Highway 99W as he feels.it is a safety issue. Mr. Goberman submitted a letter to the Council outlining his concerns. Staff researched and provided Council with a memo (attached) dated July 1, 2005. If Raz wants a larger sign, it is possible for them to obtain a permit. Michael A. Smith, P O Box 231235, Tigard, OR 97281 - Mr. Smith submitted a letter outlining his request upon behalf of. his clients.who, own property at 11990 SW 72"d Avenue. The request was to defer certain development standards and that he disagreed with the interpretation of what constitutes a "development.". He advised of his clients' circumstances who believe the requirements are unfair, unnecessary or could be postponed without. ill. effect to the City or. to surrounding neighbors. Mayor Dirksen told Mr. Smith•that this matter would be reviewed by staff to determine what could be done. Gretchen Buehner, 13249 SW 136`" Place, Tigard, OR 97223 requested City Council direct that a detailed article be prepa fed on SDC funds and other funds explaining how they work and the restrictions for use of the funds. She said the City, could do a better job of public education. She referred to a recent presentation by Interim Finance Director Iimieke, where he did a good job of explaining the use of different funds. Mayor Dirksen thought a Cityscape article would be a good idea as well as posting this information on the City's website. He also announced that the•City will be offering a Citizens Academy designed to offer education about local government operations. • i:%adm\catoytccmkcitizen communication follow up\citizen comm -june 28.doc lyn, Council City of Tigard Pavel Goberman - Candidate for US. Representative 13125 SW Hall Blv., P.O. Box 1664 Tigard, OR Beaverton, OR 97075 (503)643-8348 eg tfit(a,eta energi zed. com REQUEST FOR PERMISSION, FOR BIGER SIGN FOR CUSA-RAZ TRANSPORTATION 06/28/05 Dear Members of City Council, I have nothing common with CUSA=Raz Transportation company in Tigard: 11655 S.W. Pacific Highway, Portland, OR 97223..1 do not work for it, I'm not a Lobbyist for this company, and this company even does not know that I'm talking to you today. d simple want to help this company and city of Tigard in business. I think that,City of Tigard is proud'that this national company does business in Tigard. 1 drove on Pacific Highway and had a big problem to find the name of this company or/and number of street. Passed-this company slow (I was a danger for traffic) twice because the sign is so small. I'm asking the City'of Tigard to give'a Permit to CUSA-Raz Transportation company for a larger sign; the size of businesses on the. other side. Thank, ` Pavel Goberman . i Item No. t Ile For Council Newsletter dated MEMORANDUM TO: City Council FROM: Jim Hendryx RE: Pavel Goberman Sign Request for Raz Transportation DATE: July 1, 2005 At the June 28"'. Council ,meeting, Mr. Pavel Goberman requested the City of Tigard to . allow Raz Transportation to have a larger sign at their site located on SW Pacific Hwy. Attached is a picture .of the existing Raz Transportation sign. The DeVelopment'Code permits the following signs in a general commercial zone (C-G),.which includes the Raz Transportation property:, a temporary sign, by permit (24 square feet/12 square feet per face) one free standing sign of 70 square feet per face, or a. total of 140 square feet (this may be increased up to 90 square feet per face, 'or a 'total of 180 square feet, depending on increasing the setback from the street) wall signs,up to' 15%0 of any building'face` It is "obvious that the Rai Transportation sign is considerably smaller than the Code permits. 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Just wanted to make sure you got this information..since Craig P. will be giving a follow up report next Tuesday on status of Citizen Communications. Mr. Smith was concerned for his clients advising the clients were elderly. He asked City Council to ask staff to review the requirements. (His letter is attached.) He told Council he disagreed with the staffs intepretation of "development" and asked that requirements not needed for health or safety be deferred. ,The Mayor told Mr. Smith staff would review to determine what could be done. Thanks, Cathy CC: Prosser, Craig a ( o a~ MICHAEL m gjpa) • ink J PA- P.O. Box 231235 • Tigard, Oregon 97281 •.503/670-7300 • Fax 503/670-7068 • michael@michaelsmithproperties.com r Because You're Jn the Market for Results " June 28, 2005. HAND DELIVERED Tigard City Council Members 13125 SW Hall Blvd Tigard, OR 97223 RE: Request for deferral of development standards-11990 SW 72".a Ave Dear Mayor and Council Members: I r7resent both the Buyer and" Seller of property at 11990 SW 72nd Ave, the NE comer of 72° Ave and Dartmouth St directly across from Office Max in the"Tigard Triangle- A pre=application meeting last Thursday revealed requirements by City Staff, several of . which my clients believe are unfair, unnecessary, or can be. postponed without ill effect to the City or to surrounding neighbors. I've attached copies of emails between me and Kim McMillan, the City's Development Review Engineer. Here are the facts: " • The property is currently 'used as a'single family residence, zoned General Commercial. • The Buyer wants to use the existing structure as interim office space for his 5- person company, for approximately 5-6'years, at which time he intends to develop an approximately 5,000 sq. ft. office'building on the site. • City Staff insists this change of use is `.`development" as defined,in TDC 18.810.030.J, and will require the following: - 26' ROW dedication on•SW 72nd Ave and. construct street and sidewalk improvements -.1 PROW dedication on SW Dartmouth St . extend sewer to adjacent 32nd -Ave property (not necessary, as the Stewart property has two stubs to the existing sewer on Dartmouth) bury electrical wires or pay money to City for future burial construct paved parking for six- vehicles, with connecting sidewalk to house, including handicap access - install storm water detention conduct traffic, study, tree, survey - construct fence, berm, plantings screen to adjacent property possibly sprinkler the house. Integrity" Experience .Results • Seller is an elderly couple. He finds it nearly impossible to' climb the:stairs to' . their bedroom. She recently suffered a stroke and is in a care center near 'King City. ! They. have gotten and plan to use a' line of credit to buy a single story home near the care facility, planning to pay off the line of credit from the sale proceeds' from the 72'. Ave. property: That transaction is scheduled to close in 10 days. • Both Buyer and Seller are'willing to abide- y most of the City's 'stated ~requiremeiits;:but ask that'those:not required for.safety,or health reasons be ' deferred until either the adjacent' properties on 72" Ave. are developed, or the subject, property is developed-as a new office building in 5-6 years, Both parties disagree with the City's definition of "development". Nothing new' is being created at this time. The property'is already zoned General Commercial, in which Office is an outright permitted use. If the Buyer:elected to live in the structure, he 'could legally. operate his same ;business as a "Home. Occupation" without triggering the City's "development" requirements. In fact, the property next door houses a commercial . . ' landscaping company, operated by a renter living on the property, with large dumpsters., filled with yard debris stored,on site,'trucks and employee vehicles, goingin and out of the'property, and with no screening required. To permit this, while at the same time placing onerous conditions on the subject property, seems_blatan' unfair. What the parties ask now is that the`Buyer be permitted' to use the' existing structure . essentially "as is" fora" 5-person office;-expanding the current gravel parking lot; building a separation fence or berm to screen the adjacent property. (or sharing such construction with the current Commercial user of the adjacent property), and making minor modifications to the structure, like replacing wiring, painting" walls,'and,'re-carpeting. . Time is of the`essence. Without quick action by the City deferring many of the ; "development" requirements, the-Seller will likely be forced to remain in a_ residence that is not suitable.for their physical condition. .'Thank you for, your consideration; - ' . Michael A. -Smith ; . cc. Don and Louise. Stewart, Karen Mallory Tim Stacklie, Fred Charley Page 1 of 3 Main Identity From: "Michael Smith" <michael.msmithproperties@verizon.net> To: "Kim Mcmillan" <Kim@ci.tigard.or.us> Cc: . <tstackl ie@wil l ismarketing.com> Sent: Tuesday, June 28, 2005 12:38 PM Subject: Re: SW 72nd Ave & Dartmouth Kim; ' I'm sorry I was out of town.and unavailable to attend last Thursday's meeting with you, Brian, Tim Stacklie, Fred Charley, and their attorney. regarding the Stewart property at 11990 SW 72nd Ave. From conversations with Tim and Fred, I understand the City:will'require the following: 26ROW dedication on SW 72nd St.and construct street and sidewalk improvements - 11' ROW dedication on SW Dartmouth extend sewer to adjacent 72nd Ave property (not necessary, as the Stewart property has two stubs to the existing. sewer on Dartmouth) - bury. electrical-wires or pay money to City for future burial - construct paved parking for six vehicles,. with connecting sidewalk to house, including handicap access - install storm water detention conduct traffic study, tree survey - construct fence, berm, plantings screen to adjacent property = possibly sprinkler the house. These requirements, if imposed at this'time, will make use of this'propefty as interim office space financially unfeasible. My clients understand and are willing to abide by nearly all these requirements at the time they actually develop the property, planned for approximately 5 years from now. At that time, they intend to develop a modern, Class B office building. In the meantime, they would like to use the property essentially "as is", for 4-5 office employees. Expanding the current graveled parking area, constructing a fence; berm, or plantings to screen the adjacent property, updating the electrical as necessary, making minor modifications to the ' house interior including new carpet and'paint, are planned by the Buyer.. It is not feasible nor-necessary at this time to make all the modifications you and Brian'suggested, as this interim use presents no safety issues, does not impact traffic, creates no increased storm water runoff, or otherwise has-.,. any signif icant impact beyond its current use as a residence. ` If the City is unwilling to modify its current requirements, the property will remain in its present state•as a single family residence; which does not further the City's Tigard Triangle plan. It also places a tremendous . burden on the. Sellers, an elderly couple: the husband has difficulty getting up the stairs to the bedroom,, and the wife, who recently had a stroke and is in a Tigard care facility. They have taken out a. $300,000 line of credit and are ready to close on a single story home near the wife's care facility; enabling her husband to visit regularly. In their daughter's words, "This will put my parents in an extreme predicament. It will really adversely. . affect their lives.". Again, the Buyer' is willing to do nearly all that the City requests at the time the property is developed (in the real sense, not the definitional sense in TDC 18.120.030.5.2). The Buyer is willing to,sign an agreement to Page 2 of 3 participate in future development of the area, and/or to perform the necessary requirements when he actually developes the property in the next 5+/.- years. On behalf of both parties, I request that you discuss this situation with other City Staff and offer a deferral on many of the items discussed with my clients last Thursday. Please feel free to contact the affected parties to verify the above: Seller: Don Stewart 503-620-2227 or his daughter who has power of attorney, Karen Mallory 503-642-1382, and the Buyer: Tim Stacklie 503=691-7038, cell 503-709-9955 or Fred Charley '503-697-5604, cell 503-710-1089. Thank you. I await your response. Michael Smith 503=670-7300 michael@a michaelsmithp o erties.com Original Message From: "Kim Mcmillan" <Kimna,ci.tig-ard.or.us> To: <michael.msmithproperties@verizon.net? Sent: Monday, June 20, 2005 8:46 AM Subject: Re:, SW 72nd Ave & Dartmouth Michael, > The Tigard Development Code(TDC) spells out the.requirements of > development. Our code can be found on line @, www.ci.tigard.onus > In the TDC, 18.120.030.56.2, the definition of development is spelled > out. A.home conversion to an office is development.' > The additional ROW is required to be dedicated by the developer. The ' >,City does not condemn property for ROW and compensate for it when it is > part of a Private Development project. TDC 18.810.030.J discusses the > ROW issue. > Development is required to improve the streets, per TDC 18.810.030.A.4. > The City Engineer may accept a future improvements guarantee, per > 18.810.030.A.5. > Kim "Michael Smith" <michael.msmithproperties verizon net> 6/17/2005 > 4:52:31 PM > Kim, > Thank you for discussing with me the situation at SW 72nd Ave & > Dartmouth, specifically, J 1990 SW 72nd Ave. > The existing single family residence Will be retained in its present > physical form, but will be used as an office. The Buyer understands -he > will have to-connect to, City sewer on Dartmouth St., and will have to > move parking to the side and rear of the existing house. He plans to > redevelop the property in 5-8 years as an office building. . Page 3'of 3 > From our discussion, I understand the City will require dedication of ; > 32' along 72nd Ave. (3,200 sf) at the time the house is used as an > office. We assume this dedication will be a condemnation by the City, > with compensation. If this is not the case, please provide me with a > written copy of the authority for taking this property. > Also, since no redevelopment of the property is planned for several > years, we assume a simple non-remonstrance agreement will be sufficient > at this time. If the City will require actual construction of half > street improvements, please provide me with a written copy of the > authority for doing so. > Thank you, > Michael Smith > 503-670-7300. ' michaelsmithprop6rties.c6m michael@ AGENDA ITEM # 3 FOR AGENDA OF June 28, 2005 ` CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appoint Jan Thenell Cecilia N' -en and David Burke to the Libr Board PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Appoint Library Board members STAFF RECOMMENDATION . Act on the Mayor's Appointments Advisory Committee's recommended appointments'fo the Library Board. INFORMATION SUMMARY Cecilia Nguyen, Jan Thenell and David Burka are to be appointed t6 the Library Board for four-year terms. All three terms begin July_ 1, 2005 and expire June 30, 2009. ' OTHER ALTERNATIVES CONSIDERED Postpone appointments VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Resolution Biographical information on the -appointees FISCAL NOTES None I:\Lib\City Council Agenda Summaries\AGENDA ITEM SUMMARY SHEET-June 28, 2005.doc Biographical information'on Library board appointees David Burke has. lived in Tigard for nine years and previously lived in nearby communities. A researcher and manager, he holds degrees in mechanical engineering, mathematics and computer science. David resides near Cook Park, and is a self-described avid reader and frequent library user and is looking forward to continued membership on the Library Board.- Jan Thenell has, lived in King City for 15 years and she holds the only allowable non=Tigard resident position on the Board. Jan holds her degrees in communication and history and English. She is a retired director of public relations in the Multnomah County system"and adjunct professor of communications. She has completed the first term on the Library Board and has served for many volunteer opportunities with the City-and Library. Cecilia Nguyen is beginning a four-year term,.she is eights months new as a Tigard resident. Cecilia currently works as a pro-bono attorney. She has her degrees in political science; cell biology, law and master of law in . information technology and privacy law. Cecilia has volunteered for other organizations and church youth groups. She loves reading and books and believes she has much to offer and wishes to become a part of the community by serving on the Library Board: .1:\Lib\City Council Agenda Summaries\AGENDA ITEM SUMMARY SHEET-June 28, 2005.doc AGENDA ITEM # 3.3 FOR AGENDA OF June 28, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY, ISSUE/AGENDA TITLE Appointments to the City Center Advisory Commission PREPARED BY: Jim Hendryx DEPT HEAD OK 4ITY- MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve a resolution making. formal appointments to the City Center Advisory Commission? STAFF RECOMMENDATION Approve a proposed resolution making formal appointments to the City Center Advisory Commission. INFORMATION SUMMARY The City Council established goals for 2005 that includes "Complete and implement the Downtown Plan" and "urban renewal implementation'". In April, Council took action to proceed with developing an Urban Renewal Plan for the Downtown. The authority for urban renewal is identified by State statute., Tigard's Charter further specifies specific requirements that must be met in order to develop and implement urban renewal. The Charter calls for a City Center Advisory Commission, composed of 7-12 members, to. advise and assist the City's Urban Renewal Agency. At this point, Council will act as the City Center Urban Renewal Agency. Voter approval is required for urban renewal in Tigard. Council has directed that all necessary steps be taken to place the issue before the voters in May of 2006. With approval, urban renewal will be a long term effort over the next 15-20 years. The City Center Advisory Commission will be actively involved in the development-of the Urban Renewal Plan for the Downtown and its implementation. At its May 10`" meeting, Council approved a resolution establishing the initial membership of the City Center . Advisory Commission to include 6 Downtown Task Force members, 1 Planning Commission member, 1 Park and Recreation Board member, and up to 4 City residents or property owners at large. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY CommunityCharacter & Quality of Life, Volunteerism Goal #1: City will maximize the effectiveness.of the volunteer spirit to accomplish the greatest good for our community. Community Character and Quality of Life/Central' Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district: ATTACHMENT LIST Attachment 1: Proposed resolution appointing members, to the City Center Advisory Commission FISCAL NOTES These are volunteer positions and have no budgetary impact.. I • AGENDA ITEM # 3. FOR AGENDA OF June 28, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Authorizing Substitution of Funding for the Tualatin River Pedestrian Bridge and Washington S uare Regional Center Trail Projects PREPARED BY: A.P. Duenas DEPT HEAD OK: A.P. Duenas CITY MGR OK: ISSUE BEFORE THE COUNCIL Should Council approve a resolution authorizing MSTIP 3 Bike/Ped funds-committed to the Tualatin River Pedestrian Bridge Project to be applied to the Washington Square Regional'Center Trail project and an equivalent amount-in federal MTIP funding to be applied to the Pedestrian Bridge project to replace the MSTIP funding? STAFF RECOMMENDATION That Council approve, by motion, the attached resolution, authorizing the substitution of funds for the two projects. INFORMATION SUMMARY The City of Tigard received $430,020 'in federal MTIP (Metropolitan Transportation Improvement Program) funding for a portion of the Washington Square Regional Center trail. Of this amount, $74,256 was designated for Preliminary Engineering and $198,735 was allocated for right.of way acquisition for a total of $272,991 on these two funding categories. After meeting with ODOT (Oregon Department of Transportation) and Metro staff, it became evident that this project is not yet at a 'stage where funding for the design could be obligated. In order to get the project to a stage at which funds could,be distributed, apre-design planning phase is necessary to provide sufficient information to submit a detailed project prospectus. This planning phase could either be funded through local funds, or through a'redistribution of the MTIP funds available to the project. At-the same time, Tigard has committed $250,671 in Washington County MSTIP 3 (Major Streets Transportation Improvement Program) bike/ped funds to the Tualatin River Pedestrian Bridge project (Council Resolution No. 05-23 attached). This project is primarily federally funded and is already in process. To eliminate the need to redistribute the MTIP allocations to include a planning phase, and to reduce costs by following local contracting procedures instead of the stringent ODOT rules that must be followed in the use of federal funding, both OD OT and Metro staff recommend. that the entire MSTIP funding committed to the pedestrian bridge be redirected to the trail project. The amount ($250,671) removed from the pedestrian bridge project would be replaced with federal. funding from the trail project. The MSTIP 3 funding (considered as local funds) will be used to perform the planning, design and right-of-way acquisition phases while reserving the remaining federal funds strictly for construction of the trail. We have checked on the matching requirements for the pedestrian bridge project and anticipate no matching problems with the infusion of additional federal dollars. There are sufficient local dollars remaining in that project to meet the federal matching requirement. Both ODOT and Metro staff expect that the substitution of funds could be approved and await a request from the City to do so. The substitution of funding proposed would save money by allowing the City to follow local procurement procedures instead of following the ODOT process. It also avoids the additional step of reallocating MTIP funds to provide aplanning phase, which is a process ODOT has approved in concept but has not actually implemented to'this point. The federal funding will be reserved strictly for construction of the project. The MSTIP 3 funding of $250,671 will be sufficient to perform .the planning, design and land acquisition using the City's local procurement process. The Washington County Coordinating Committee approved the use of MSTIP 3 funds for the pedestrian bridge project at its meeting on June 6, 2005. However, it also approved substitution of funds in concept subject to approval by City Council and subsequent approval by both ODOT and Metro. The County staff supports the proposed substitutions and sees no problems in the use of MSTIP funding for the trail project because both the pedestrian bridge and the trail are worthy and eligible projects for that funding. The difference of $22,320 between the $250,671 in MSTIP funds and the $272,991 in MTIP funds originally allocated for design and land acquisition will increase the construction allocation for the trail project from $157,029 to $179,349. The attached resolution authorizes City staff to, pursue this substitution and to allow the City -Manager to execute any documents necessary in that process. The resolution is crafted such that if, for some 'unforeseen reason, the substitution cannot occur, the status quo would be maintained. OTHER ALTERNATIVES CONSIDERED Do not take any action to substitute the funds. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Both the Tualatin River Pedestrian Bridge Project' and the Washington Square Regional Center Project meet the Tigard Beyond Tomorrow goal of Alternative modes of transportation will be available and use shall be maximized,' strategy Encourage development of alternate modes. ATTACHMENT LIST Resolution to authorize substitution of funds Council Resolution No. 05-23 FISCAL NOTES If the substitution of funds is approved and ODOT and Metro are able to take the action necessary to make those changes, $250,671 in MSTIP 1 funds currently committed to the Tualatin River Bridge Project will be applied to the Washington Square Regional Center Trail project and an equivalent amount of federal MTIP funds will be applied to the Pedestrian Bridge.project replacing the MSTIP funds. hentiVus\council agenda summade5\628-05 resolution authorizing substitution of funding for two bike-ped projects ais.doc _ CITY OF TIGARD, OREGON RESOLUTION NO. 05- 23 A RESOLUTION APPROVING USE'OF THE CITY OF TIGARD'S ALLOCATION OF. WASHINGTON COUNTY'S MSTIP 3 BIKE AND PEDESTRIAN PROGRAM FUNDS FOR THE TUALATIN RIVER PEDESTRiAN/BIKE BRIDGE PROJECT. WHEREAS, the Tualatin River Pedestrian/Bike Bridge Project will install a pedestrian/bicycle bridge over the Tualatin River; and WHEREAS, the bridge is the southern terminus of the Fanno Creels Greenway Trail; and WHEREAS, the estimated project cost is $1,390,000 with Oregon Department of Transportation (ODOT) transportation Enhancement Funds providing $990,000 of that estimated cost; and WHEREAS, the balance of the estimated project cost will be provided by the cities of Tigard, Tualatin and Durham; and WHEREAS, the City of Tigard's..share of the project cost is $250,.125.with.Parks.SDC fiends providing $57,528 of that amount; and WHEREAS; the balance of $192,597 is proposed for funding through the City's allocation of r Washington County's MSTIP 3 (Major.Streets Transportation Improvement Program 3) Bike/Ped fiends; and WHEREAS, the available funding for the City from those funds is $250,671; and WHEREAS, funding requests to the County must be- approved by each local jurisdiction's- elected officials prior to submittal to the County; and WHEREAS, because the actual construction costs maybe higher than estimated, it would be prudent for the City to make the entire allocation of $250,671 available for the project until the project is constructed and actual costs -are known. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The use, of the City of Tigard's allocation of MSTIP 3 Bike/Ped funding is hereby approved for the Tualatin River Ped/Bike Bridge project up to the maximum amount of $250,671, if needed:: SECTION 2: The City Council authorizes submittal of a funding request to Washington County to apply those funds as part of the City's share of the project cost. SECTION. 3: This resolution is. effective immediately upon passage. RESOLUTION NO. - 05 - Z~ Page 1 PASSED: This day of A &jt L ' 2005. r Mayor -City of Tigard ATTEST: 6- breer A. Gaston, Deputy City Recorder I:1en01pusVrounCU 20enda summadeil4.12-05 resoluMn for use of mstp hike-pep fads res doe . • t c_ t i C „ RESOLUTION NO. - 05 Page 2 AGENDA ITEM # 3. 5 FORAGENDA OF June 28,2005'* CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for the Construction of a Parking Lot and Pathway east of Hall Boulevard PREPARED BY: Vannie N , e m EPT HEAD OK: Agustin P. Duenas CITY MGR OK: Craig Prosser ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for construction of a parking lot and pathway east of Hall Boulevard? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve the contract award to S-2 Contractors in the amount of $32;425.50 and authorize an additional amount of $3,242.50 to be reserved for contingencies as the project goes through construction. INFORMATION SUMMARY This project constructs a parking lot and pathway leading to the existing park shelter east of Hall Boulevard and north of the library. The parking lot is approximately 1,970 square feet, which will provide three parking spaces including one for disabled patrons. The lot can also be used by the City's Parks and Storm maintenance crews to park their vehicles while maintaining the water quality pond and the storm drain outfall constructed for the Library project. The pathway is 8 feet wide by 150 feet long connecting the parking lot and the park shelter. Both the parking lot and the pathway will be paved with Portland cement concrete to reduce the excavation on the property. The path will eventually be extended beyond the floodplain to connect to the proposed main trail which begins from-Hall Boulevard, crosses Fanno Creek with a pedestrian bridge and connects to the existing pathway behind the. Fanno Pointe condominiums. Construction of the parking lot and pathway requires a Service Provider letter from CWS (Clean Water Services) and a Land Use permit from the City. Both the CWS letter and Land Use permit have been obtained. The apparent lowest bidder, S-2 Contractors, has indicated that upon approval of the contract award by City Council, construction can begin right after July 4 and should be completed within two weeks. This project was advertised for bids on May 24, 2005 and May 26, 2005 in the Daily Journal of Commerce and Tigard Times respectively. The bid opening was conducted on June 7, 2005 at 2:00 PM'and the bid results are: S-2 Contractors Aurora, OR $32,425.50 Kerr Contractors Woodburn, OR $47,168.50 All Concrete Specialties Vancouver, WA $47,723.00 Civilworks NW Vancouver, WA $57,386.80 PCR 'Oregon City, OR $62,780.00 Engineer's Estimate $24,500 The lowest bid submitted by S-2 Contractors with a bid amount of $32,425.50 is $7,925 higher than the Engineer's estimate. After reviewing the bid tabulations, staff has concluded'that a re-bid of the project would not result in lower bids. This is most likely because of the busy construction season. Bidders are submitting higher bids than expected. Staff recommends approval of the contract award of $32,425.50 to S=2 Contractors plus authorization of an additional ten percent contingency amount of $3,242.50 to be used as necessary for unforeseen situations that may arise during construction. The total amount authorized for this project is therefore $35,668.00. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Project location map FISCAL NOTES` This project is funded in the amount of $60,000 in the FY 2004-05 CIP from the Parks Capital Fund for the Fanno Creek Park Shelter project. $30;834 has been ekpended.for the installation of the shelter north of the library building. The remaining amount of $24,166 will be supplemented by the Parks SDC fund to award the contract of $35,668.00 to S-2 Contractors. l:%eng\2004.2005 fy dpkhall blvd parking lot & pathwaymundh&28-05 hall parking lot oonOW award ais.doc r Y . HALL gOU .%J ARD HW AY LOT P AT P ARKINc project location w Q'MARA ST L~BRARy J O W - U m 0 MARA ST REGINA LN EDGEWOOD ST VICINI TY MAP NTS Cathy Wheatley Tonight's Agenda for City Council r Page 1 From: Brian Wegener <bwegener@orednet.org> To: "'craigd@ci.tigard.or.us<craigd@ci.tigard.or.us>, "'nickw@ci.tigard.or.us"' <nickw@ci.tigard.or.us>, "'sydney@ci.tigard.or.us<sydney@ci.tigard.or.us>, "'tomw@ci.tigard.or.us"' <tomw@ci.tigard.or.us>, "'sallyh@ci.tigard.or.us<sallyh@ci.tigard.or.us> Date: 6/28/2005 5:16:09 PM Subject: Tonight's Agenda for City Council Mayor Dirksen and City Council, I, request that you remove' Item 3.5 from the consent agenda for tonight's City Council meeting. The contract you are considering includes an unnecesary parking lot that adds impervious surface to the natural area north of the library. Please direct the city staff to write an alternative proposal that includes no parking lot. Thank you for considering alternatives that preserve natural areas and promote stormwater infiltration. Sincerely, Brian Wegener 9830 SW Kimberly Dr Tigard, OR 97224 CC: "'cathy@ci.tigard.or.us<cathy@ci.tigard.or.us>, "'liz@ci.tigard.or.us"' <liz@ci.'tigard.or: us> ~~s ~c- AGENDA ITEM # FOR AGENDA OF 6/28/05 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Joint Meeting with Planning Commission to Review and Discuss' Im lementation/Fundin for Downtown Improvement Plan PREPARED BY: Jim HendM DEPT HEAD OK / CITY MGR OK ISSUE BEFORE THE COUNCIL Council and Planning Commission will be asked to review and comment on the proposed priority projects for the Downtown and.their recommended funding sources, as proposed by the Task Force and consultants. Following the Council and Commission .comments, this information will .then be provided to the Urban Renewal consultants for the Urban Renewal Plan. STAFF . RECOMMENDATION Not applicable. INFORMATION SUMMARY For FY 2004-2005, the City received a- Transportation and Growth Management Grant (TGM) from the Oregon Department of Transportation (ODOT) to create the Tigard Downtown Improvement Plan. Under federal guidelines, the grant needs to be finished by September. The' Downtown Task Force has worked with the Tigard community and project consultants to develop the Plan, which focuses on the, green "heart" of Tigard (Fanno Creek), natural and public spaces, and creating a vibrant urban village., \ The Plan will provide a short- and long-term strategy, for Downtown improvements, including recommended approaches to funding. This joint meeting will review'two main components of this strategy: L the proposed priority improvements ("catalyst" projects) and 2. their recommended funding sources. The funding sources include mechanisms currently in place, as well as new sources for consideration. Following the Council and Commission comments; the priority improvements and recommended funding mechanisms will then be provided to the Urban Renewal consultants for the Urban Renewal Plan. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life/Central Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners'and citizens of Tigard to set the course for the future of the central business district.. ATTACHMENT LIST Attachment 1: "Introduction to Financing Technical Memorandum" by Parametrix Attachment 2: "Funding Strategy for the Downtown Improvement Plan" by Johnson Gardner, LLC FISCAL NOTES ' At this time, the City has already committed $1.845 million in Downtown capital improvements for FY 2005-06. To continue to implement the plan, additional funding mechanisms.will be required in the next five years, including Urban Renewal. I:\LRPLN\Council Materials\6 28 05 Review Downtown,Funding AIS.doc Attachment 1 Parametrix ENGINEERING . PLANNING . ENVIRONMENTAL SCIENCES 700 NE MULTNOMAH, SUITE 1000 PORTLAND, OREGON 97232-2131 T. 503. 233.2400 T 360.694. 5020 F. 503.233: 4825 ww~v.parametrix.com M. E MO R A' N, D .U M Date: June 15, 2005 To: Barbara Shields, Long-Range Planning Manager City of Tigard From:. David M. Siegel, AICP Project Manager Subject: cc: Project Number: .Project Name: Introduction To Financing Technical Memorandum Issue The Funding Strategy Technical Memorandum associated with the draft Tigard Downtown Improvement Plan is being forwarded to the Tigard City Council and Planning Commission for review and comment at this time. Introduction The Downtown Task Force and its consultants are wrapping up the Tigard Downtown Improvement Plan ; (TDIP), a long-range (20-30 year) plan for the future growth and improvement of Downtown Tigard.. The Downtown Task Force is in the "homestretch" of this effort, having held a significant and accelerated community involvement effort over the past eight months. The primary products have been the ' preparation of a draft Preferred Design Alternative Concept Plan, and the identification of certain key projects ("catalysts") for spurring investment and development Downtown, including. smaller-scale, "Brand Tigard" projects to keep the plan momentum going. Any good plan is accompanied by an. implementation' program, which indicates the appropriate tools and actions for carrying out the plan. In July, the consultants will prepare "an overall, incremental implementation strategy that will identify those tools and actions needing to be accomplished or put in place in each of the initial three years... sort of a "capital improvements program"'for action. In the next year, the Downtown Task Force/Advisory Groups will implement this strategy by focusing on the following: • Possible land use changes (City's Comprehensive'Plan, zoning code and implementing ordinances); and • Recommended development ("catalysts") and community projects ("Brand Tigard") important for creating a climate of investment Downtown and maintaining the Plan's momentum, as well as recommended sources of funding for these and other improvements. A "Funding Strategy Technical Memorandum" has been recently completed; it was reviewed by staff and discussed in depth with the Downtown Task Force at their meeting of June 7, 2005, and is attached to this memo. It lays the groundwork for the incremental implementation strategy to.be presented,in July. (Rev. 02/04) Barbara Shields, Long-Range Planning Manager June 15, 2005. Page 2 of 2 The "Funding Strategy Technical Memorandum" is now being forwarded to Council and Planning Commission for review and comment at this time (Attachment 2). Overview of the Funding Strategy Technical Memorandum . The Funding Strategy memorandum provides'the following for the Council and Commission's consideration: • Identifies the eight "catalyst" projects deemed of special importance to carrying out the TDIP by creating a climate for investment and spurring development: • Identifies the roughly estimated costs of preliminary actions, studies or engineering needed•to °jumpstart" these key projects. • Identifies the various cost factors associated with these projects and actions, discusses who is normally responsible for funding them (public or private sector), and potential funding tools for getting them accomplished. . • Discusses the advantages and disadvantages of the various funding tools available for Downtown improvement projects. • Notes that the City of Tigard has a number of projects already "on the books" through the Capital Improvement Program (CIP) process -that help carry out the catalyst projects.. . • Identifies the establishment of an urban renewal district as the funding tool with the greatest ability to generate substantial revenue for targeted investments. The memorandum states.that,"the projects outlined in the plan will likely require a substantial public investment, and an urban renewal district is one of the few tools available that can generate adequate revenue to realize the vision. The document closes with the following observation:' "It should be noted that implementing the recommended Downtown Improvement Plan is not reliant upon any one of the above funding sources being available. By way of example; it is clear that the use of urban renewal would provide the most significant source of funding for the development and redevelopment of Downtown Tigard; to create an urban renewal district requires voter approval, given the Tigard City Charter. Should the City pursue establishment of an urban renewal district and the action "not be supported by the voters, the Plan would still be capable of being carried out. However, the length of time to generate other, revenues'to make the public investments needed to spur private investment would lengthen considerably." IALRPLN\Council Materials\6 28 05 Attachment 1.doc Attachment 2 JOHNSON GAR0NER' DATE: June 14, 2005 TO: Dave Siegel PARAMETRIX Barbara Shields CITY OF TIGARD FROM: JOHNSON GARDNER, LLC RE: Funding Strategy for the Downtown, Improvement Plan, MEMORANDUM 1. INTRODUCTION The City of Tigard's Downtown Improvement Plan envisions a revitalized downtown.core, with a mix of uses and improvements in the study area thavare unlikely to be realized without some level of public intervention. A mix of catalytic' and branding projects have been identified as desirable as part of the planning effort. The purpose of this memorandum is to identify incentives, initiatives, and investments., that can help the City realize these projects. This memorandum provides' .a general description of potential tools available to assist in implementation of the plan. It also provides specific recommendations with respect to appropriate funding sources for the eight identified catalyst projects. The funding strategy is based upon information presented in the existing conditions report prepared earlier in this.analysis, and is primarily focused on the identified catalyst projects. The term "catalyst project" is used within this analysis to refer to projects having the ability. to . substantively alter the development environment in the study area.. These projects represent key components of the overall plan,,and their development would be expected to serve as a catalyst for development in the study area consistent with that outlined in the plan. In addition to the catalyst projects, a series of downtown improvements,were also identified as part of this project, referred to as "Brand Tigard" projects. These are seen as being important to generating and maintaining public interest and momentum in the area and are supportive of the catalyst projects, with.many of the Brand Tigard projects incorporated into the catalyst projects. The development of both the catalyst and Brand. Tigard projects was done through the Downtown Task Force. Three working groups were formed as'part of this evaluation, which were used to: ❑ Help us identify the types of catalyst projects that might stimulate investment and that were appropriate and pertinent to Tigard... uniquely Tigard; 520 SW SIXTH AVENUE, SUITE 914 PORTLAND, OR 97204 503/295-7832 503/295-1107 (FAX) ❑ Help us identify the types of smaller projects that might help generate and maintain interest in downtown; and ❑ Discuss potential funding sources with an eye toward suitabilityfor application in Tigard. This memorandum reflects the work of the consultant team and Downtown Task Force to identify a series of projects and improvements to stimulate development activity and to generate and maintain momentum over time in the study area. The catalyst projects are ordered in a sequence that the consultant team felt was appropriate. • The memorandum recommends methods of financing at•a broad level for the catalyst projects. Some of these, are readily available to the City, while others would require actions on the City's part to implement. The following is a brief summary of financing mechanisms discussed: City Funding Dedicated Staff Time General Fund Gas .Taxes Water Quality/Quantity Fund Parks Capital Fund Grants Metro Transit Oriented Development Grants System Develop ment Char es (SDCs) SDC credits Pro e Tax Abatements Vertical Housing Abatement gwifflam Fill Urban Renewal Tax Increment Financing (TIF) Improvement Business Improvement District (BID) Districts Local Improvement District (LID) Economic Improvement District (EID) II. RECOMMENDED IMPROVEMENTS AND COSTS A total of eight major catalyst projects were identified as part of the Downtown Improvement Plan. The smaller, Brand Tigard projects identified by the Task Force are supportive of the catalyst projects, and have largely been grouped with them. This section summarizes these projects, and discusses implementation steps necessary and potential funding mechanisms we feel would be appropriate. The projects are addressed in order of priority or phasing, based on the consultant team's professional opinion. 1. Streetscape Enhancement Program The improvement program would include streetscape design and street function improvement for Burnham, Main, Commercial, and Scoffins, and gateway/portal improvements at Scoffins, Main, Garden Place, and Tigard Street. Improvement would include: Aesthetic enhancements to streets and the area between the curb and, the building facades. ■ . Street furniture Lighting ■ Signage FUNDING STRATEGIES PAGE 2 ~i ■ Landscaping ■ Public Art ■ Decorative pavers Streetscape improvements enhance the public space environment, and can provide a cohesive theme and sense of place identifying the district. Increasing the attractiveness of the public spaces has a positive impact on local properties, and can encourage cross shopping and more extended stays in the district. Implementing this item is relatively straightforward, with funding provided by the City-or by a targeted improvement district. The City's current Capital Improvement Plan (CIP) includes a number of targeted improvements, with additional improvements most appropriately provided through future CIPs, locally-applied System. Development Charges (SDCs) and improvement districts. Cost Factor Public Private Funding Streetscape Enhancements: ✓ ✓ City (general fund, gas taxes), ■ Finishing materials Local Improvement District, ■ Landscaping approach - Business Improvement District, ■ Signalization System Development Charges, 9 Signage Tax Increment Financing Storefront Improvement ✓ ✓ City (general fund), Tax Program Increment Financing This effort could be bolstered by a storefront improvement program, providing matching funds or design assistance to property owners wanting to upgrade their storefronts. In addition, there has been a consistently expressed desire to accommodate the Farmer's Market in the area, and this project would include this effort. 2: Green Corridor / Urban Creek The Urban Creek is the supporting structure that connects the two anchors of Fanno Creek and the Regional Retail Area 'at Hall and 99W. It is comprised of a natural appearing creek, pedestrian walkways,. service road, and landscaping. The Urban Creek is integrated with new and existing development, providing an alternative "front door" to redeveloped properties, along its -length. Depending upon final design, it could serve as a public amenity, stormwater conveyance/treatment method, and development stimulant while connecting Downtown areas. The envisioned project may be comprised of a natural-appearing creek or linked ,water features, depending upon the outcome of a more detailed feasibility study. This project would have an organizing impact on the study area, defining a clear east-west pedestrian link and providing an amenity that future development can capitalize upon. We would anticipate that future projects bordering the green. corridor would orient., activities to take advantage of the amenity value., In addition, the project helps to establish a unique identity for Downtown Tigard. Implementing this-catalyst project will require a more detailed. feasibility study, establishing a preferred location, preliminary engineering and a detailed phasing/financing plan. The following matrix outlines the likely funding sources for portions of the implementation: FUNDING STRATEGIES PAGE 3 3 Public Private Funding Feasibility Study ✓ Grants, Government partnerships, City (General Fund), Sewer/Water Funds, Improvement District, Tax Increment Financing Acquisition ✓ Same Rail and street crossings ✓ Same Public Art ✓ Same Interpretive features ✓ Same Stormwater conveyance ✓ Same 3. Hall Blvd. Regional Retail This key gateway with its prominent visibility from Hwy 99W will be developed with regional mid-sized retail with parking and a public plaza space. The purpose will be to pull people into Downtown and start to draw them further to Main, the Green Corridor, the "Heart", etc. and to jumpstart development in the area. Planned intersection improvements at Hall Boulevard and Highway 99W ,will require public acquisition of some key properties, and may provide an opportunity to offset. some of the costs of this project. The, project will require a complex assemblage of parcels. Identified actions necessary to implement the catalyst project are as follows: ■ Contact Property Owners to Ascertain Interest/Issues ■ Feasibility Study/Programming ■ Pursue or, Facilitate Assembly of Parcels ■ Solicit Developer Interest • Potential condemnation if necessary ■ Brand Tigard Projects: The design and, development ofgateways and a landmark icon on Main Street to attract attention to the area This project would offer a number of benefits for the .study area. It would create a strong entry statement for the district from Highway 99W and Hall. In addition, the project could be designed with linkages to the remainder of the study area, generating activity and adding amenities that would be valuable to future development activity in the study area. Implementation would require the following: ■ Determination of ownership of the parcels in question; ■ Preparing a feasibility study regarding viability as well as most appropriate approach for the City to take; ■ Gaining control of the parcels, either by the City or a developer; ■ Solicitation of developers; and ■ Negotiation of a public/private partnership if needed 'We expect that facilitating this development inay.require assembly of the parcels, a task requiring a considerable financial commitment. The following matrix outlines recommended funding, sources for implementation. FUNDING STRATEGIES PAGE 4 7 h`er' ' Public Private Funding Contact Property Owners ✓ City (Staff Time or funding for consultant) Feasibility Study ✓ City (Staff Time or funding for consultant Assemble Parcels ✓ Tax Increment Financing Facilitate Assembly ✓ ✓ Staff Time ' Developer Potential for City participation ✓ City (Staff Time), Tax in public improvements with Increment Financing private developers Solicit Developer ✓ City Staff, Tax Increment Financing Development ✓(5%) ✓(95%) Staff Time, private funds, Tax Increment Financing Urban renewal funds can be used to offset City staff time directly related to the qualified activities in the district. 4. Downtown Housing Development The plan anticipates creating more housing of various types in several locations in Downtown. The intent is to bring more people into Downtown as their home, which will activate the Downtown throughout the day and create demand for more services. Implementation steps identified include the following: ■ Develop Housing Program/Determine tools to be made available ■ Adopt policy and guidelines to encourage'residential development ■ Research and develop funding sources ■ Brand Tigard projects that help create an amenity for downtown housing, such as the creek clean up and the linear park along the railway Housing development in the downtown will provide a number of benefits, including increased support for local services such as retail. In addition, residential' development can provide a greater number of "eyes on the street", increasing the per of security in the district. Residential development in the area is also supportive of transit, and can capitalize.on the planned commuter rail line. Implementation will require adoption of a series of housing policies. for the district, as well as, coordination of tools available to encourage the development of desired housing types. The City will need to develop.policy guidelines, as well as to allocate adequate staff time to pursue housing opportunities in the study area. A key component of developing a housing program is developing a Housing Strategy. This type of analysis identifies local housing issues, identifies tools available to encourage or direct housing development in the area, and develops a series of policies to guide public involvement in future housing projects. Initial steps are expected to be largely funded through the City, with various" types of assistance offered to incent new residential development in the area. FUNDING STRATEGIES PAGE 5. 4y Cost Factors Public Private Funding Develop Program ✓ city Staff the Program ✓ city Policy Guidelines ✓ city Solicit/Evaluate Projects ✓ City Develop Projects ✓ Abatements, System Development Charges, Waivers, Tax Increment Financing (Urban, Renewal), Private funds It should be noted that housing programs often take years to realize a development, but it is important that policy guidelines are established early to determine if projects are consistent with goals and to determine the appropriate incentives. 5. Ash Avenue Downtown Improvement This project provides for street and public space improvements to Ash-Avenue between the planned Park and Ride and the Farmo Creek floodplain. Improvements will include a new bike and pedestrian bridge, an overlook area for Fanno Creek and the extension of Ash from Burnham, to the Park and Ride. The City has committed funds for design, right of way acquisition, and roadway. improvements to Burnham (see Table 3, page 13). Improved linkages between the Fanno Creek open space and downtown Tigard have consistently. been cited as desirable by the Downtown Task Force, and represent a.key component of the plan. These improvements have positive impacts similar to those outlined in. the streetscape enhancement, program, with'this project also directly targeting an important linkage between the floodplain and the commuter rail Park and Ride. As with the streetscape enhancement program, implementation of this project is relatively straight forward. The project needs to be designed, the right of way acquired and improvements funded. The primary funding mechanism. for this work is expected to be direct City funding through the annual Capital Improvement Program (CIP). Cost Factors Public Private Funding Design/Engineering v/ city (CIP) Right of Way Acquisition city (CIP) Construct Improvements ✓ City (CIP)/Transit Oriented Development Grants, Tax Increment Financing FUNDING STRATEGIES PAGE 6 6. Fanno Creek Public Area The plan envisions creating a community amenity that acts as a gathering spot while respecting the natural environmental character, and needs of the Fanno Creek area. The City has a number of current commitments in the area, including:' City of Tigard's Fanno Creek Park Enhancement Plan restoration projects planned through 2007 - primarily vegetation management ■ Design, ROW acquisition, and roadway improvements to Burnham ■ Land-Acquisition for Fanno Creek Public Area (Area #2 - Downtown Revitalization) (Proposed 05-06) The Fanno Creek area has consistently been identified as a key amenity in'the district, with considerable emphasis in the plan dedicated to increasing linkages to Fanno Creek from the remainder of the study area. Creating an attractive public area adjacent to the natural environment surrounding the creek will work towards further capitalizing on this amenity, for both the district as well as the`City, of Tigard. Implementing this catalyst project will require preparing a series of, plans and assessments, providing programming input for the'space; environmental assessment and design work. Funding is expected to largely be derived from the City as well as through bonds and private donations. Cost Factors Public Private Funding Environmental Studies ✓ City (General Fund), Tax Increment Financing Program Needs Assessment ✓ ✓ City (General Fund)/Patrons, Tax Increment Financing Develop Program ✓ ✓ City' (General Fund)/Patrons, Tax Increment Financing Run-Bond Measure Campaign ✓ ✓ City (General Fund)/Private Backers, Tax Increment Financing Acquire/Construct ✓ ✓ Bond/Private Donations/Metro Open Space Grant, Tax Increment Financing 7. Performing Arts and Community Recreation Center Development of a Performing Arts and Community Recreation Center is seen as an opportunity to create a community gathering place for the arts and activities in the "Heart" of Downtown that links visually and physically with the Fanno Creek Public Area across Burnham Street. The purpose would be to bring day-round activity to the Downtown "Heart" and provide a community gathering space while stimulating patronage of complimentary uses (e.g. restaurants; coffee shops, etc.) FUNDING STRATEGIES PAGE 7 A number of actions would be necessary to realize this project, including the following: ■ Survey needs of public for facility ■ Develop program guidelines for facility Run bond measure campaign ■ . Brand Tigard Projects: Creek cleanup to provide space for smaller outdoor performances to gain interest and momentum, or a landmark icon on Main could draw attention to this area Development of this Center would provide a strong activity generator, both during the day as well as evenings. Activity associated with the Center would provide support to local restaurants and retailers, as well as providing an amenity to residents. In addition, activity associated with the Center would raise awareness of downtown Tigard and the opportunities available there to shop, live and work. Funding for this type of project is typically done through a combination of City funding, bond issuance and private donations. Implementation often takes a number of years, and, involves developing a program, preliminary designs and then running a bond measure campaign for the facility. A parallel process, is typically undertaken on the private side to raise funds from private and corporate donations'. Cost Factors Public Private Funding Public Survey ✓ . ✓ City (general fund)/Patrons/Tax Increment Financing Develop Program ✓ ✓ City (general fund)/Patrons/Tax Increment Financing Preliminary Design ✓ ✓ . City (general fund)/Private Backers/Tax Increment Financing Run Bond Measure Campaign ✓ ✓ City (general fund)/Private Backers/Tax Increment Financing Acquire/Construct ✓ ✓ Bond/Private Donations/Tax Increment Financing 8. Relocating Post Office The plan calls for shifting the Post Office location from Main Street to the border between the "Heart". and the Civic District. The purpose would be to soften the transition between the "Heart" and the Civic District while freeing up valuable retail space along Main Street. The current Post Office location is owned by the USPS, and the agency would need to approve any suggested change of location. The primary motivation for relocating the Post Office is that the current facility is not seen as being supportive of desired activity on Main Street. While the post office draws regionally and can generate a substantial level of traffic, this activity is not typically seen as linking with other desired- commercial activities on Main Street. The consultant team and Task Force feels that relocating. the facility to a location with better access and that is less disruptive to Main Street would encourage development patterns consistent with those outlined in the plan. FUNDING STRATEGIES PAGE 8 Implementation will require approaching the Postal Service to initiate an internal evaluation of the proposed relocation, and ' associated costs. The City may need. to contribute towards the relocation costs if the Postal Service does not find that the relocation is cost effective or operationally. beneficial: Cost Factors Public Private Funding Approach Postal Service & build ✓ Staff Time artnershi Determine Program ✓ Postal Service/City (General Fund) Acquire/Construct ✓ , Postal Service/City (General Fund) /Tax Increment Financing Main Street site programming, ✓ Private Funds/Tax tanning, engineering, construction 7-7-. Increment Financing Estimated Cost of Catalyst Projects The series of eight catalyst projects will require a substantial amount of investment to be realized. At this time, it is extremely' difficult to ascertain reliable costs for, the projects, as detailed engineering and costing has not been completed. In addition, a number of involve public-private partnerships, and little detail is available regarding the specific projects. Most. of the initial funding needs for the catalyst projects are associated with design and engineering studies. The following is a brief summary of.funding needs by general timeframe: FUNDING STRATEGIES PAGE 9 _ l SUMMARY OF CATALYST PROJECTS AND PLANNING LEVEL FUNDING REQUIREMENTS General Timing Description 1-2 Years 3-5 ears 5+ ears Comments Strectscape Enhancement Program $500,000 annually[l ] $300,000 annually $200,000 annually The costs of these improvements will be a function of final design and scope. This effort could be bolstered by a storefront improvement grant program, providing matching funds or design assistance. , Green Corridor / Urban Creek $225,000 for initial design and Funding of right of way Construction of project The final design, route and related acquisition costs are engineering study acquisition all variables that would need to be known to generate a reliable cost estimate. Hall Boulevard Regional Retail $30,000 for dedicated staff Property acquisition, Developer At this point, we do not know the cost of assembly and time, Feasibility and Design Selection the disposition of relevant property owners. If Studv $100,000[21 , assembly is possible at market rates, then this may not Downtown Housing Developments Housing policy study- $30,000 in annual staff time to $30,000 in annual staff time to The cost of these projects will be a function of how $60,000, $30k in annual staff run program, Develompent run program, Develompent many projects and the extent to which the City desires time to tun program [31 Incentives [31 -Incentives to vary from the market. H igher densities under current market conditions will require a greater level o subsidy, but shifts in pricing may alter that relationship. Ash Avenue Downtown Property Acquisition $800,000 Construction of improvements The project has been designed, with acquisition costs Improvements estimated for right ofwa improvements. Fanno Creek Public Area leverage off of usage program Bond Measure Campaign The costs of these improvements will be a function of for Performing Arts, Design $50,000 [3] final design and scope. Hold off on current City Plan $100,000 commitments until plan is done. Performing Arts and Community Feasibility/ Usage Program Bond Measure Campaign . , The final program and siting for this project will Recreation Center $100,000 $50,000 determine pricing. Public investment will also be a function of the level of private donations that can be Relocating Post Office Initiate proposal to Postal Negotiated Relocation Costs Negotiated Relocation Costs - If possible, the cost of this will be negotiated between Service4 the USPS and the City. Total 52,505,000 $1,090,000 [1 ] The nature, erQent and quality of streetscape improvements will vary by.individual transportation projects, and actual costs cannot be determined until a specific project is designed. Some of this cost may be bome by an improvement district or other entity. [2] Depending upon the viability and cost of assembly, this project may require additional funding for development assistance-to be realized. [31 Urban renewal funds can be used for this program. Additional funding may be necessary if incentives are offered. [4] The Postal Service may require some level of financial assistance to facilitate the move.. FUNDING STRATEGIES PAGE 10 , . a V Within the preceding tables, a substantial level of staff time has been allocated to project implementation. Another alternative for the City is to utilize consultants for some of this work, funded either directly by the City or through Urban Renewal (Tax Increment Financing). The availability of Tax Increment Financing through an Urban Renewal District will be a key determinant in the timing and viability of many of these catalyst projects. The funding requirement for some of these projects is substantial, and finding alternative sources of funding at appropriate levels will be difficult. III. INCENTIVES TO CATALYST PROJECT DEVELOPMENT Framework for evaluating tools The Downtown Improvement Plan envisions a series of projects, many of which can be directly implemented by the City. For these projects, the primary issue is identifying available funding. The more complicated projects also involve participation of the private development, community, and the City will need to direct to the,extent possible, private development activity to meet public sector objectives. In general, policies to impact development in the study area can be organized into two categories: incentive-based approaches and regulatory approaches. The incentive-based approaches are typically voluntary and offer various `carrots' to developers to encourage. them to develop targeted project. Regulatory approaches are not voluntary. The City can require that developers meet development objectives through mandated policies. Alternative tools can be evaluated using the following three criteria: • Effectiveness. How great an effect is the policy likely to have on increasing density, given the likely range of its application and the existing policy framework in the Metro region? . • Cost. What will it take to implement the policy? . Equity. Who is likely to pay that cost? Incentive-based approaches Table l summarizes the different policy tools government can use to make it easier for developers to•do what elected officials, and the citizens they represent, want. The table is organized from the least direct to the most direct incentives. The first two allow, the targeted development to occur. The next three provide, guidance or information that facilitates development. The next three provide financial incentives through regulatory relief-not a direct transfer of funds, but a means of allowing a developer to keep more of its financial resources. The final five provide direct financial, assistance to developers. FUNDING STRATEGIES PAGE 1 l TABLE 1: INCENTIVE BASED APPROACHES • . Policy Mechanism; Effect on Density Cost Who Pays Comments Increased permitted Allows densities at higher These types of approaches Sinall: requires Taxpayers through density level than previously only work if density limits change to zoning local government Density bonus allowed are below what the market code determines in the highest Development rights and best use. transfer Mixed-Use zoning Allows flexibility to mix Weak: May or may not Small: requires Taxpayers through uses. This policy can be increase density. change to zoning local government either an incentive code ("allow") or a regulation ("require") Policy Mechanism; Effect on Density Cost Who Pays Comments Regulatory relief: fee Wide range: reduces Strong: direct effect on the Moderate to high: Taxpayers through reduction SDCs, building fees, cost of development loss in revenue to ' local government exactions, etc. local government Regulatory relief: Wide range: allows Strong: increases density Small: requires Taxpayers through design standards narrower streets, less directly and can decrease change to zoning local government parking, smaller setbacks, developer costs by code less landscaping increasing revenue- generating space Land assembly Acquisition, by voluntary Strong: increases Moderate Taxpayers through negotiation or eminent marketability of downtown local government domain, of contiguous for development parcels to create large community developable tracts Subsidy for Direct grants or guaranteed Strong: direct effect on the High: significant Taxpayers through development/ public or low-interesi loans for cost of development use of public funds local, state, or federal investment land, infrastructure, government, parking, etc. Financing tools Property Tax Abatements include Urban Renewal (Tax- Increment Financing) or non-local funding sources Property Tax Ten year property tax Increased net operating Modest; Short term Taxpayers through Abatements abatement for qualified income or achievable sales loss in property reduced assessed residential and mixed-use prices, enhancing return taxes can be offset valuation for local development. and allowing for higher by long term gain service providers density. in value. FT ow Income Housing Tax credit program Can improve the viability Low: federally HUD ax Credits administered by OHCS of rental housing projects funded Source: ECONorthwest and Johnson Gardner, Metro Urban Centers: An Evaluation of the Density of Development, July 2001. Many of these approaches are not necessarily focused on increasing density, but on encouraging: redevelopment and infill. Redevelopment and infill are "important because of the' already developed landscape in downtown. It is possible, however, that new development in downtown could continue to be at lower densities than the 2040 Center design type describes without incentive or regulatory-based intervention." FUNDING STRATEGIES PAGE 12 Regulatory approaches Table 2 summarizes the different policy tools local governments can use to' make it harder for developers to do what elected officials, and the citizens they represent, do not want. TABLE 2: REGULATORY APPROACHES 'Policy' Mechanism, Effect on, Cost Who Pays Side Effects Comments° -Density Minimum-density Requires that Strong: Requires fundamental Taxpayers through local Unless minimum density zoning development meet ensures minimum change to zoning code government for code or accurately reflects the some minimum expectations are met and comprehensive plan plan changes market, the regulations requirement for But can preclude any Reduces the value of Landowners lose value could drive some density development if land when it precludes if highest and, best use developers to other parts market is not ready development of the was at the lower density of the region or outside for higher-density property under its zoning the region, where they development . highest and best use can develop at lower densities. Phased Allows placement Strong: prevents Small: additional Taxpayers through local Limited, but no assurance Development,: of buildings to preclusion of higher planning, some higher government for that the higher densities allow future infill future densities but development costs planning will ever be achieved. allows development Developer pays for any to occur. additional costs of development Mandated mixed Requires Weak: may. or may Small: requires change Taxpayers through local Shorter trips use commercial uses to not increase density to zoning code government More transit use mix with residential. Could reduce land Developers or property values if inappropriate owners if land values ' Potential conflict between uses for site. impacted. Source: ECONorthwest and Johnson Gardner, Metro Urban Centers: An Evaluation of the Density of Development, July 2001. Potential Local Financing Tools The previously outlined policies almost all require some level of financial commitment. The City has the ability to fund 'a number of projects identified as part of this project through their Capital Improvements Program (CIP), and have set aside over $1.8 million in the fiscal year 2005-06 CIP for projects in Downtown Tigard. FUNDING STRATEGIES PAGE 13 TABLE 3: FISCAL YEAR 2005-06 CAPITAL IMPROVEMENT PROGRAM . CIP Project Catalyst Project Amount Land Acquisition (Area 2 - Downtown Revitalization 1-2 acres) Fanno Creek Public Area $200,000 Downtown Streetscape Design/Phase I; Implemetation - Main Street Streetscape Enhancement Program $350,000 Downtown Improvements Streetscape Enhancement Program $150,000 Burnham Street - Design & Right-of-Way Streetscape Enhancement Program $300,000 Consolidation of Public Works Facilities Downtown Housing Development $500,000 Greenburg Rd/Hwy 99W Intersection - Feasibility Study Hall Blvd. Regional Retail $40,000 . Fanno Creek Park Outdoor Exercise Trail Fanno Creek Public Area $15,000 Commercial Street Sidewalk (Lincoln to Main St) Streetscape Enhancement Program $250,000 Walnut/Ash/Scoffins Streeet Connection Feasibility Study Ash Avenue Downtown Improvement $40,000 Total $1,845,000 Local governments and urban renewal agencies also have a variety of tools that can be used to finance urban renewal projects. The following information lists, short explanations, of the more commonly used tools that could potentially be used in.the area. Urban Renewal District - Establishing an urban renewal district provides a number of tools to realize urban renewal projects. A more detailed description of urban renewal as a tool is included in this memorandum as Section IV. Bonds - Local ' governments and urban renewal agencies can issue a variety of debt instruments, known as bonds to finance public and private purpose projects. Bonds can only be used to finance capital costs; they cannot be used to pay for operating.costs. If bonds are issued to pay for public improvements .(such as streets, parks, public buildings, etc.) interest paid on the bonds is exempt from state and federal taxation, making them an attractive investment option. Tax exempt bonds generally carry interest rates lower than commercial bonds of similar credit quality. If bonds are issued to pay for projects which include elements that benefit private activities (commercial establishments or businesses), and that benefit is more than 10% of the bond issue, interest paid on the bonds will be taxable. Taxable bonds will carry higher interest rates than tax exempt bonds. There are three general types of bonds that maybe used to finance projects within an urban renewal district: a. General Obligation Bonds -General Obligation Bonds must be approved by voters and are backed by the power of the issuer to levy a property tax to pay debt service on the bonds. Cities and counties are authorized to request voter approval for General Obligation bonds; urban renewal agencies are not. Because these bonds are backed by the power of the issuer to levy taxes, General Obligation bonds generally command the lowest interest rates. An example of a General Obligation Bond is the Library Bond approved by voters to build the new Tigard Library. FUNDING STRATEGIES ` _ PAGE 14 b. Revenue Bonds - Revenue Bonds are backed by the stream,of revenue generated by a particular system or facility. Revenue bonds are generally considered less secure by bond markets because the promise, to repay is based solely on the revenue- generating capacity of an identified facility or system. Interest rates are generally higher than those commanded by General Obligation bonds, and are very dependent upon the current and projected health of the. revenue stream being offered as security'. Jurisdictions that operate facilities or systems are authorized to issue Revenue Bonds without ,prior voter approval. Examples of revenue bonds include Water Revenue Bonds, Parking System bonds, and recreation System bonds. , C. Tax Increment Bonds - Tax Increment Bonds are a specialized form of Revenue Bonds. Debt service is paid by the revenue stream from the "increment" generated by the district from normal growth in the district's assessed values and new development. Bond markets generally look•for some history of increment generation before they are wiling to consider purchasing Tax Increment Bonds. Grants- A•varietyof state.and federal agencies periodically issue grants which could be used for redevelopment purposes. Grants may be., for. general purposes (such as Community Development Block Grants - CDBG) or ,may be for very specific purposes: Grants may' ' require local matches of cash or in-kind services; and often contain specific restrictions ,or requirements on. use. .'Granting agencies will require reporting on grant-funded activities of projects, and some federal grants will contain provisions such as vesting. ownership of any . equipment purchased in the federal government.. 'If grants are available, they are usually a good way of financing local projects. Business Improvement (BID), Economic Improvement (EID), or Local Improvement Districts (LID) - State law allows the creation of a variety of local districts that could overlay an urban renewal district. These special assessment districts allow local property owners to come together to form a district and to create assessments on properties within that'district to achieve certain defined goals. BIDS and EIDs are generally used to pay for specialized operating or non capital costs (such as a higher level of street sweeping or police patrol or district-)wde marketing efforts.)' LIDs are commonly used by cities to install public improvements which are of special benefit to properties within a defined area. Tax Abatement - State law allows local jurisdictions to abate taxes for properties that meet certain requirements, which agree to engage in certain improvements; or which provide certain services. (For example, provision of low income housing.) Tax abatement can be a' useful tool in helping projects assemble construction financing or cover ongoing. operating costs, but when offered within urban renewal areas, may tend to offset growth in tax increment. Hotel/Motel Tax or Specialized Taxes - A Hotel/Motel (Transient Lodgings), Tax is a specialized tax that is levied on hotel and motel room rentals. Prior to 2003, Hotel/Motel taxes could be used for a variety of governmental purposed. The 2003 Legislature adopted a statewide Hotel/Motel tax and at the same time pre-empted any new local Hotel/Motel other than those dedicated to "tourism development." "Tourism development" may be broadly defined, but that would have to be researched to determine whether a local Hotel/Motel tax could be, used to benefit redevelopment. FUNDING STRATEGIES. PAGE 15 Authority for other types of specialized taxes (such as business taxes, local sales'taxes, etc.) currently exists, but it is not clear whether any of these would be an option for Tigard. Development Impact of Alternative Tools A number of potential actions have been identified to encourage higher density development forms within the Downtown Tigard study area. . This section addresses the tangible general implications of these actions, and their ability to affect final development forms. The following is a brief summary of the implications of potential actions on the general viability of projects. Reduce Planning and Information Costs''- . The reduction of planning and information costs improves viability. in' a number of ways. Increased certainty regarding what will be approved and abbreviated approval timelines lower the level of uncertainty associated with entitlement, which lowers holding costs and may lower the required return parameters. This can have a substantial financial impact on the development, as well as lowering the required yield to induce new development. Land Assembly By assisting in land assembly, the City can reduce carrying costs as well as uncertainty. Development of some of'the identified catalyst developments will require a complex assembly. Private sector developers are reluctant to initiate developments requiring complex assemblies, which would be required for some of the catalyst projects identified. The City can selectively use its powers of condemnation or strategic acquisitions to assist in providing developable sites consistent with public policy objectives. Direct Grants/Parking Subsidy These types of actions have a direct impact on the bottom line,'delivering a large impact but at a large cost. The present value of grants is fairly straightforward to calculate, as is removing the cost of structured parking from a project. Low interest loans provide a number of benefits. First of all, they typically reduce the equity requirement for the project, with equity carrying a .relatively high cost for the development. This can be through a better debt coverage ratio associated with lower-cost funds, and/or.a lower equity requirement per the terms of the debt. A commonly used tool is subordinated or second position debt, which is debt secured by a second position in the property. This can be used to reduce equity requirements. This type of debt is not typically available in the market, as it is not adequately secured by real property. Tax Abatement Measures Jo reduce ongoing property taxes . have a significant impact.on viability. Tax. Assessed Value(AV) $160,000 abatement programs are the most commonly Tax Rate 1.50% used of these types of measures, typically with Annual Property Taxes $2,400 a term of ten years on qualifying projects. As Abatement Period/Yeas 10 shown in the table to the right, a ten year tax Assumed, Escaiation Rate 3.0% abatement has a _ discounted value roughly Total Value $27,513 equal to between 11% and 12% of assessed Assumed Discount Rate 10% Present Value (D i smunted) $18,173 Present Value(Assessed Value 11.4% FUNDING STRATEGIES PAGE 16 value. For an income property such as a rental apartment project, this value is realized directly by the developer. For a condominium unit, the abatement goes to the purchaser, and the developer needs to realize a pricing premium on the unit consistent with the value of the abatement. Two programs are currently available under Oregon State law, for multiple unit housing (ORS 307.600) and vertical housing (ORS 285C.450). Low Income Housing Tax Credits HUD, through the State of Oregon's Housing and Community Services, provides tax credits for affordable housing Qualified Cost $90,000 projects. These credits significantly Credit Paoentage 4.00% improve the viability of many rental Credit Period/Yeers 10 projects, despite limits on rents that can be Total Value $36,000 charged. As shown in the table to the right, Assumed Discount Rate 12/0 Present Value (D i mounted) $22,782 the. present value of a 4% tax credit can be Present Value'Qualified.Cost 25.3% ,equal to a quarter of qualified cost. While qualifying projects typically must demonstrate a rent'advantage relative to what is achievable in the market, the program still provides for a net boost in viability. IV. URBAN RENEWAL DISTRICTS While a variety of funding options and policies have been discussed in this memorandum, by far the tool with the greatest ability to generate substantial revenue for targeted investments is establishing an urban renewal district. The projects outlined 'in the plan will likely require a substantial public investment, and an urban renewal district is one of the few tools available that can generate adequate revenue to realize the vision. The basic idea behind urban renewal is simple: future tax revenues pay for revitalization efforts. A jurisdiction adopts an urban renewal plan which includes a line around an area it finds to be in need of public investment (the urban renewal boundary) and necessary improvements within that area. The urban renewal. agency then issues urban. renewal bonds to pay for the identified improvements. (The amount of bonds issued is usually limited by the typically low tax increment revenues available at the beginning of an urban renewal plan.) As property values, increase in the area due to new investment, the rise in property tax revenues (called "tax increment") is- used to pay off the initial urban renewal bonds and to support additional bonds. This financing method is called tax-increment financing, and it is the most common method of paying for improvements in an urban renewal area. FUNDING STRATEGIES PAGE 17 Urban renewal funds can be used for a variety of investments, such as: Redevelopment projects; • Economic development strategies, such as small-business loans or loan programs; • Housing loans and other financial tools for, ownership and rental housing; • Streetscape improvements, including new lighting, trees, sidewalks, pedestrian amenities, etc.; Transportation enhancements, including light rail, streetcar, intersection improvements, etc.; • Historic preservation projects; and Parks and open spaces. Urban renewal is a way to focus resources on a particular area, and to use public resources to stimulate and leverage much larger private investments. Specific public-improvement projects can come about as a result of local, state and federal grants, private investment and donations, city general fund. allocations,and other sources of public financing. Each of these options has its particular drawbacks. Competition, for projects'funded by the city's general fund is intense. Grant money is similarly, competitive, time-consuming to obtain, and usually arrives with strings attached. Tax-increment financing is a simple and reliable financial tool. The Downtown Task Force Funding Working Group recommended further investigation of establishing ' an urban renewal district to generate dedicated revenues to pay for needed improvements in Downtown Tigard. The Tigard Charter currently prohibits any renewal districts without a citywide vote. The following is a brief overview of the general advantages and disadvantages of urban renewal:. Advantages: ■ Creation of a dedicated funding source that grows with growth in assessed values in the urban renewal district and that can be used to pay for needed improvements: ■ Public improvements paid for by urban renewal, will spur private investment that will further increase values in the district, and will accommodate job and housing growth „ ■ Once the urban renewal plan is accomplished, and all bonds are paid off, the assessed value is returned to the general tax. rolls and help pay for citywide service. Disadvantages: • Urban renewal "locks up" growth in assessed values during the life of the urban renewal plan, thereby limiting growth in tax revenues for all overlapping taxing jurisdictions. ■ Urban renewal mechanics are complicated and difficult to explain to the public in an election setting. ■ Creation of an urban renewal district requires the active support of major property owners within the proposed district. ■ Urban renewal requires a vote and approval by the citizens of Tigard. A commonly asked question with respect to urban renewal districts is their impact on other taxing entities, most notably schools. Urban renewal does not directly affect a school system's operating budget because schools are funded by the state on a per-pupil instead of a property-tax basis. Other taxing jurisdictions' share of tax revenue from property inside the. urban renewal area boundary is frozen for the length of the urban renewal area, usually 20 or 30 years. Because of the public . investments made during that span, however, those' taxing jurisdictions should see FUNDING STRATEGIES PAGE 18 substantial increases in future tax collections. 'Taxing jurisdictions also are protected, from significant impact by state limits on how. much of a municipality can be designated an urban renewal, area. The formation of an-urban renewal area does not result in new taxes. Urban renewal activities "are financed by bonds. These bonds are repaid ;from the property taxes generated by "the increase in value, over time, of properties within the boundary. Although property values within an urban renewal area are likely to rise, property taxes are based on assessed values, which are'limited to a 3-percent annual rise in most cases. In urban renewal areas, public investment is used to. stimulate private investment on a much : r larger scale. The amount of urban renewal funds invested 'in any one area is.small compared to' the private investment that. follows. Urban renewal is primarily'. used to update and improve an area's. infrastructure and 'to, provide incentives for desired development such as affordable housing, family-wage jobs and building refurbishment. The result is that private investments pay for the lion's share of new-building construction and renovation costs in urban renewal areas. V. RECOMMENDED FUNDING STRATEGY The most appropriate tools for the City of Tigard to use in accomplishing its objectives for the Downtown Improvement Plan are: grants (Metro Transit Oriented Development); land assembly; . property tax abatements; and establishing an urban renewal district. A, 'number•of these tools are currently in place, or may be easily -activated to generate revenue. There are one or two other tools that are-not currently in place, and will require.-public approval to establish.' Together, these' tools and recommendations regarding priority and -timing'of activities to activate'or establish them constitute the recommended funding strategy for carrying out the Tigard Downtown Improvement Plan. ..Many .of these recommendations, and, activities will be incorporated within. the Incremental Implementation Strategy proposed.with the Downtown Improvement Plan. Available Tools As indicated above; Tigard-has a`'number of financing tools currently in place, or easily ' activated to, generate revenue. A list of these tools and the activities needing to be pursued to enable the.. City to generate the level of funding necessary to carry out the - range of improvements" recommended by this plan is provided below. ❑ Tool: Land Assembly o; Action: ' Pursue land assembly of identified key parcels. o Time Frame: Immediate, and throughout the planning. period. Tool: Tax Abatements o Action: Allow for property tax abatements for dense housing development, under the State's Vertical Housing Tax Credit Program P Time Frame: Immediate o Note:.Can impact tax increment"revenues in an urban renewal district. ❑ Tool Grants (Metro, etc) o Action: Apply for Federal, State and Regional grants to.help fund catalyst projects " o Time Frame: Immediate and ongoing FUNDING STRATEGIES PAGE 19 Recommended New Tools For the reasons mentioned earlier in this memorandum, there are additional, appropriate financing tools that are not currently in place, and will require public approval to establish: Urban Renewal District and Improvement Districts (Business (BID), Economic (EID) or Local (LID)). The activities needing to be pursued to enable the City to generate the level of funding necessary to carry. out the range of. improvements recommended by this plan is provided below. ■ Tool: Urban Renewal District o Action:. Prepare an Urban Renewal District Study, prepare campaign for City-wide vote o Time Frame: Immediate start, one to three years to implement if successful ■ Tool: Business or Local Improvement District . o Action: A Business Improvement District recently failed to get the required 5 I % support. The need for these districts would be negated if an Urban Renewal District was in place. o Time Frame: One to Five Years VI. CLOSING COMMENTS It should be noted that implementing the recommended Downtown Improvement Plan is not reliant upon any one of the above funding sources being available. By way of example, it is clear that the use of urban renewal. would provide the most significant source of funding for the development and redevelopment of Downtown Tigard; to create an urban renewal district requires voter approval, given the Tigard City Charter. Should the City pursue establishment of an urban renewal district and the action not be supported by the voters, the Plan would still be capable of being carried out. 'However, the length of.time to generate other revenues to make the public investments needed to spur private investment would lengthen considerably. FUNDING STRATEGIES PAGE 20 rid z L(Dipodng Aheado .7 -44 Bowntown.Tiask Force r • . - . - - Tigard Downtown L - - - lnprovernent.Plan. Foundation fog ; . Council reviews.the- TDIP, prowdes direction for Ran.rrmp/emeritatioi~. o > :Brand Cand Catalyst Urban Renewal f Q o Tigard: ' Use Reg Function Advisory 'L Desi n ~ g Owners Commission - E Focus. Now -5 .yrs Focus: 1-3 yrs... Focus: 1-20 yrs. o Q' c Available govt.. Comp. Plan, -Committed funding funding for projects; Zoning Code sources; i.e., Urban o as appearance' , Amendments; Renewal; v: Desinn Standards Larne-scale oroiects E. c July 2005-.Downtown Task Force o Meets Quarterly - - V IMPLEMENTATION PROGRAM:, DOWNTOWN.IMPROVEMENT `PLAN. Advisory Goa1fi"` 1) Improve Downtown's appearance Create a:regulatory framework which Establish committed funding structures for ) Maximize available government funds; allows for new and :remodeled buildings- large-scale projects that spur additional Y grants; and-other sources (arts) to and spaces that. meet the Plan and investment and excitement in the fund improvements Community's vision for Downtown and is- Downtown: r supported by property owners and the community. Actions:, Brand Tigard projects could include • Develop relationships with property `Catalyst projects could include a performing arts Commuter Rail station improvements, trails, . owners to identify concerns, issues center,' projects to improve how the- Downtown. signage, sidewalk/pedestrian improvements, regarding interim uses and future - functions, (roads, sewer, stormwater); urban flower baskets, demonstration projects regulations creek; development - • Define theme for Downtown design .Work with owners and staff to create ..Develop list of priority projects for Urban improvements (work with arts, regulations/ code language that Renewal Plan proposal that identifies funding consultants, others) implement the Community andTask - source, project timeline, who will make it • -Explore available government funding Force's Plan vision happen, and project goals. opportunities (MTIP, CIP, CDBG; -Address. the transition of uses over time .Explore new, committed funding sources economic devpt.) (EID,-LIDS, others) for catalyst projects and • Explore private and non-profit grant make recommendations to Council. opportunities'(arts, trails/recreation') .Identify list of priority projects that • Create priority project. list that identifies funding source (not Urban ` identifies funding source, timeline,.who Renewal), project timeline, who will make it will make it happen, and project goals. happen, and project goals.. • Submit project list to competitive .Share members with the-Urban Renewal ` i funding processes. Advisory Committee to ensure the • Advocate for projects Downtown Plan priorities are represented. R'esult:;; , Get smaller-scale projects done - keep Proposed Comprehensive Plan and Propose Committed Funding Structures; momentum going and build community Zoning Code Amendments; Design Priority Project List for Urban Renewal excitement! Standards 'WOW".- From August 2005 - July 2006 From June 2005-January 2007 June 2005 July 2006 Program: (Shares members with CCAC) Timeline Mow-5 years I-3 years (develop amendments) I-3 years (Set up funding mechanisms) Focus:, (CIP, MTIP, are-on 5-year funding cycles) t-20 years (development) 2-20 years (implement projects) Downtown: Implementing the' Vision First Five Years i Catalyst 1. Streetscape 2. Green 3. Hall Blvd. 4. Downtown 5. Ash Ave. G. Fanno 7. B. Project and Enhancement Corridor/ Regional Housing Downtown Creek Public Performing Relocating Fund Program' Urban Retail Devpt. Improvement Area Arts/ Post Office Source ` tttt R ~ 6'Q Creek rl4t R & a ft ` 64 tltt ` rth Community dh iR i~ ` ft Recreation Center tFtt t,i City funds Design and "Design ancL- ,c a, (CIP, Construction Lonstruetion General x 3 o Fund) WLL Lm SDCs, SWF, Feasibility - - - `J - - - - - - - - - - - - - Grants 'Study, p .0 C a U. 3 X 0 (L W LA LID, BID, Develop li)evelop Develop Develop Develop z a TIF, Bonds Program Program Program Program Program (coordinate (coordinate (coordinate (coordrnate (coord"mate i0 strategy strategy strategy strategy strategy ~ _ _ .among .among - among among .among partners) partners) partners) partners) partners) j c E . ~4A w rs v h 0 N ~E M W Symbols: = Environmental tttt = Community Space *,o, w = Improve Transportation Access/Circulation ,a = Mixed-Use Village P ~ 0 k `s e ZIP 7 : $i. ~~rmmv~~aa <n .~w ~z. - .mw,nr:c~a' irne,. ,.N. ,+P.rswtwa. - .:s:,s - " MErrx:VM $nl aH$ 0. En`c: G,.mM , NEY4 f.. r , ..n 4 A ry.M.e S PREFERRED DESIGN ALTERNATIVE - . CIP-city a- UR Funds MATS roje. w u ` IS R ' ° ~j u :u f: Year 0 • Year 5 Year" -1.0 Year 15- = : FromVision to Action.. Downtown Projects FY2005-06 e ChP=Project "Catalyst Project Area ;b`A nt Downtown Streetscape Design/Phase I; Implementation - Main Street 1. Streetscape Enhancement Program $350,000 Downtown Improvements 1. Streetscape Enhancement Program $150,000 Burnham Street - Design Right-of-Way. 1. Streetscape Enhancement Program $300,000 Commercial Street Sidewalk (Lincoln to Main St) 1..Streetscape Enhancement Program $250,000 Greenburg Rd/Hwy 99W Intersection - Feasibility Study 3. Hall-Blvd. Regional Retail $40,000 Consolidation of Public Works Facilities -4. Downtown Housing Development $500,000 Walnut/Ash/Scoffins Street Connection Feasibility Study 5. Ash Avenue Downtown. Improvement $40,000 Fanno Creek Park Outdoor Exercise Trail 6. Fanno.Creek Public Area .$15,000 Land, Acquisition (Area 2. - Downtown Revitalization 1-2 acres) 6. Fanno Creek Public Area $200,000 Total $1,845,000 AGENDA ITEM # S FOR AGENDA OF June 28, 2005 CITY'OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY IS TITLE Tualatin Valle Fire & Rescue Present n• PREPARED BY: Dennis Koellermeier DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Tualatin Valley Fire and Rescue (TVF&R) will be having a chief officer address the Council regarding the current' status of Fire Department issues and programs affecting Tigard. STAFF RECOMMENDATION Receive the presentation. INFORMATION SUMMARY TVF&R provides fire department services to the City of Tigard. Being a separate special district,. they are governed by a board of directors, not the City Council. The presentation is aimed at providing current information to the City Council. relating to Fire Department issues and programs affecting the Tigard area and give the City Council an opportunity to ask questions relating to fire services. OTHER ALTERNATIVES CONSIDERED N/A' VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Vision section "Public Safety" has two goals addressing Fire Department activities that focus on promotion of effective fire safety education and training the community for emergencies. ATTACHMENT LIST FISCAL NOTES TVF&R is not funded by the City but by their own taxing authority. AGENDA ITEM # (D FOR AGENDA OF June 28; 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Metro Update on Hi hwa •217 Corridor Stub r PREPARED BY: Barbara Shields DEPT HEAD OK t, ~ CITY MGR OK ISSUE BEFORE THE COUNCIL Metro staff will update Council on the Highway 217 Corridor Study and receive comments from Council. STAFF RECOMMENDATION N/A. Review only. INFORMATION SUMMARY The major goal of the Highway 217 Corridor Study is to develop transportation improvements that could be implemented in the next 20 years. The study began in 2003 and is. a cooperative effort by Metro, Washington County, the Oregon Department of Transportation, .TriMet, and the cities of Beaverton, Lake Oswego, and Tigard. The first phase of the study, completed in 2004, considered a range of six options, to improve Highway 217, other. streets in the area, transit options, and pedestrian routes (Attachment 1). The Highway 217 Policy Advisory Committee, made.up of community members, business representatives, and elected officials, has selected three options to be considered in the second phase of the study.. The second study phase is focusing on a more detailed analysis of how each option could be implemented in terms of public support, environmental and neighborhood effects, financial feasibility and' phasing. The second phase is expected to conclude in summer 2005 with the selection of one or two options that would be the focus of detailed environmental analysis. The objective of the May 24th presentation is, to discuss study options considered in the second phase of the study. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and Traffic Goal # 3: Alternative modes of transportation are available and use is maximized; Transportation and Traffic Goal # 4:. Identify and develop funding strategies; Growth and Growth Management Goal #1: Growth while protecting the character and livability of new and established areas, while providing for natural environment and open space throughout the community;.Strategy # 3: Address planring• and growth issues associated with Regional Center. I:\CDADM\JERREE\Agenda Sum\6-28-05 Hwy 217 Corridor Update AIS.doc.' ATTACHMENT LIST Attachment 1: Highway 217 Corridor Study Options T FISCAL NOTES N/A I:\CDADM\JERREE\Agenda Sum\6-28-05 Hwy 217'Corridor Update AIS,doc Highway 217 Corridor - Study options 217 is the major north-south transportation route for Highway' the urbanized portion of Washington County: Traffic volumes have doubled in the past 20 years as the county, has grown into a booming 4P high-tech and residential center. Peak corridor travel is expected to ~ increase an'additional 30 percent during the next 20 years. ► m Nearly every. transportation planning effort that has looked at this part of f i o the region has identified the need for ~M,n,1 additional capacity on Highway 217: t`/ 1_~f~ zs + L f STUDY GOAL llpav"OrIO =17 I.e.} eglonal fi . The goal of the Highway 217 Corridor ` ® • _ Study is to develop transportation im- im- t r rovements that will be implemented ! c~ provements wasnin9ton sq re ' I - Regional Center . in the next 20 years to provide for effi- i iD n z cient movement of people and goods `L~ r~ 5 through and within the corridor while L f i trs o supporting economically dynamic and { i. a attractive regional and town centers and respecting the livability of nearby ~erd - communities: F The study, which began in 2003, is.a 5~ 7 El-Regional Canters'Y~~I I/ cooperative effort by Metro, Washing- Study Extant ton County, the Oregon Department of Transportation, TriMet and the cities 0_ of Beaverton, Lake Oswego and Tigard., o STUDY STATUS The first.phase of the Highway 217 Corridor Study, completed in fall 2004, considered 0 y- a range of six options to improve Highway 217, other streets in the area,'transit - service, and bike and pedestrian routes. "I The Highway 217 Policy Advisory Committee,made up of community members, business representatives and elected officials, has selected three options to be considered in the second phase of the corridor study. The second study phase is focusing on a more detailed study'of how each option could be implemented in terms of public support, environmental and neighborhood effects, financial feasibility and phasing. c The second phase is expected to conclude in summer 2005 with the selection of one or two options that would be the focus of detailed environmental analysis. Key Phase I findings (options in bold,are those selected for futher consideration in Phase II) Option Travel performance Environmental Cost PAC and neighbor- (millions, recommendation hood impacts ' in 2004 1. Arterial, transit • Does not improve overall drive High $544 Consider selected and interchange times on Highway 217 ($505 funding arterials as part of improvements • Most congestion relief on surface gap)* Phase II options streets 2. Six lanes without Some congestion relief on Low $405 No further action interchange Highway 217 _ ($366 funding improvements Does not resolve merge/weave gap)* problems . 3. Six lanes plus Provides most overall conges= ..Medium $496 Moved forward to interchange. tion. relief and fastest average ($457 funding Phase 11 as study improvements trip on Highway 217 gap)* option A 4. Six lanes with • Provides fastest trip in carpool lane Medium $522 No further action carpool lanes Does not relieve congestion on. ($481 funding general-purpose lanes, gap)* • Does not increase'carpooling 5. Six lanes with • Provides fastest trip in toll. lane Medium $564 Moved forward.to express toll lanes • Reduces overall congestion on ($124 funding Phase II as study Highway 217 gap)*. option B • , Significant benefit to trucks 6. Six lanes with Provides most overall conges- Medium $510 Moved forward to tolled ramp tion relief and fastest average ($404 funding Phase II as study meter bypass trip on Highway-217 gap)* option C • Provides most benefit to trucks * Funding gap is the balance remaining to be financed after applying anticipated regional, federal and toll funds. IMPROVEMENTS CONSIDERED IN ALL OPTIONS Improvements to interchanges. Only options that included interchange improvements Phase I findings clearly showed that an additional through were selected to move into Phase II because closely spaced lane is necessary to handle anticipated growth in corridor interchanges on Highway 217 need to be addressed in order travel. Merge/weave problems caused by short distances to relieve congestion and minimize safety hazards. between interchanges also need to be addressed through interchange improvements and improvements to arterial Braided ramps separate exiting traffic from entering streets. Therefore, all. options to be considered in Phase II traffic by creating a bridge for traffic entering the include: freeway that does not descend to the freeway until it has . a new lane in each direction . crossed over traffic exiting the freeway. In this way, traffic • improvements to interchanges, arterial streets and the engineers "braid" ramps with some traffic crossing over bike network. and some crossing under to prevent accidents. Each study option assumes construction of projects on Consolidated interchanges address the merge/ arterial streets and transit.service improvements thafare,in weave conflict by reducing the number of interchanges the region's adopted financially constrained transportation- and connecting them with frontage roads. This solution plan. The plan includes road, transit, bike and pedestrian was applied at Canyon Road and Beaverton-Hillsdale projects expected to be constructed in the next 20 years Highway on Highway 217 where access to two'stmets is given current funding streams. Because these projects are combined into one interchange. Drivers entering Highway likely to be constructed, they are included as the base for 217 going north from Beaverton-Hillsdale Highway use each of the options that will be studied: a frontage road to enter at the Canyon Road entrance. Frontage roads are less expensive to construct than Tolling options also include new bus service on Highway 217 braided ramps but require more right of way: Frontage. from .Tualatin and Lake Oswego to the Sunset Transit Center. roads also remove local trips from the freeway by Buses would use the tolled lanes to provide a fast, reliable providing a parallel off-freeway connection between- trip'for transit users. streets. Phase II options are studying the consolidation of the Denney Road and Allen Boulevard. interchanges. (B) Express toll lane option This option would include a rush- Improvements to arterial streets , hour'toll lane in each direction 1 Toll rou A subcommittee of policy advisory committee members and in addition to the existing lanes local jurisdictions identified additional arterial street projects of Highway 217. Drivers would . included in the region's preferred transportation plan but are be able to enter and leave the not expected to be constructed in the next 20 years unless express lane at 1=5 and US 26 as additional funding sources are identified. well as atone intermediate point between the Washington Square and Beaverton regional centers. Small trucks would The committee decided to focus on projects that would be allowed to use the rush=hour toll lane. improve the network of north-south local streets near . Highway 217 as well as routes that will improve access In Phase I,'this option offered the fastest trip for those in the from Highway 217 to the Washington Square or Beaverton rush-hour toll lane as well as improvements in congestion regional centers. ahd'drive time for all drivers. It also increased transit use in the corridor by offering an attractive express bus service. It Improvements to the bike network would provide significant benefits for trucks in the corridor, All study options include improvements to the bike network especially.small trucks that would be able to use the rush- in the corridor with a focus on improving north-south bike hour toll lane'. This option had the smallest funding gap routes west of Highway 217. In,addition to bike lanes because the rush-hour toll lane would provide revenue to constructed along with planned roadway improvements, cover some, of the construction costs. the Fanno Creek Trail crossing of Highway 217 near Denney Road and a section of Hunzinger Trail near the, intersection (C) Tolled ramp meter ` of 1-5 and Highway 217.are included. Bike improvements bypass option would connect centers in the corridor and provide clear and 'This option would include an V direct routes for bicyclists. additional unrestricted travel lane ` Ramp ' ' in each direction on Highway' meet ; . ' 217 in addition to a new lane STUDY OPTIONS CONSIDERED IN. PHASE II on entrance ramps. Drivers who ' choose to use the new express ramp lane to bypass the (A) General travel lane , queue at the ramp meter would pay a toll. Trucks would be option allowed to use the ramp meter bypass. This option would include an additional travel lane in each In Phase,I, this option seemed.to.operate very similarly to the direction that will be open to,all option of six general purpose lanes. It provided congestion traffic on Highway 217. relief and a fast drive time for all drivers on Highway 217. It would provide significant benefits to trucks in the corridor In Phase 1, this option offered the most overall congestion because trucks could use the tolled ramp meter bypass relief and fastest average drive times for all drivers on to save time. The 'tolls would provide some revenue to Highway 217. It would provide some benefits for trucks cover a portion of the construction costs. This option had in the corridor due to reduced congestion and a reduction a somewhat smaller funding gap than the option without in hours of congestion a day. This option had a significant tolling, but a much larger funding gap than the rush-hour funding gap. toll lane option. Express-tolling options In other cities, a concept called express tolling (or value pricing) has been successfully implemented to give drivers' another option to sitting in traffic and to help fund construction of new lanes. In these options, 'drivers pay a The to bypass congestion' by traveling in an express lane. Tolls would be collected electronically without requiring drivers to stop at tollbooth and-would be higher at more congested times of day. Only new lanes would be tolled. - j I 1 Phase II timeline _ " lit Spring/summer 2005 • Discussions with stakeholder o00 0 yj. ] groups about options ,~y t.~tti l • Financing and phasing plans developed for each option PAC members, Summer 2005 • Public review and input , Brian Moore -PAC chair; PGE • Policy Advisory Committee Frank Angelo - Westside Economic Alliance recommendation Transportation Committee chair Fall 2005 Public hearings Dan Aberg -Westside Transportation Alliance PAC recommendation reviewed i Steve Clark - Community Newspapers; Westside i. by Metro Council and local Economic Alliance jurisdictions Domonic Biggi - Beaverton Chamber of Commerce; :Beaverton Foods Nathalie Darcy'- Garden Home resident . .Public involvement opportunities Rob Drake - mayor of Beaverton; member of Metro's Joint. Policy Advisory Committee on Transportation Public input is a crucial part of this process and your feed- Matthew Garrett - ODOT Region 1 back is important. The Phase I process offered numerous Kent Haldorson - citizen representative, north of opportunities for public involvement including stakeholder Highway 217 interviews, focus groups, two surveys, open houses and meetings with community and neighborhood groups. S. Joan Hamrick -citizen representative, south of Phase II will continue the public outreach process through. Highway 217 a series of community meetings. The Metro Council will Van Hooper - Sysco Food'Systems hold public hearings and seek comments once the policy Carl Hosticka - Metro councilor, District 3 advisory committee selects recommended option(s), James A. Johnson -frequent user of. Highway 21.7 I expected late summer 2005. For a complete list of open houses and comment opportunities, see the Metro web John Kaye - Tektronix site at www.metrorregion.org. For more information or George Machan - Cornforth Consultants, Inc. to schedule a presentation to a community group, Jim Persey - Greenway Neighborhood Association . contact Patty Unfred Montgomery at.(503) 797-1685 or Committee chair send e-mail to montgomeryp@metro.dst.or.us. Lynn Peterson,- Lake Oswego City Council. i.. Jack Reardon = Washington Square Dick Schouten - Washington County Board of Commissioners to Dennis Thomas - Beaverton'School District ~ 1.111111 _ , - - - , - - _ _ ' FIL 7a , ' (OMETR'O.- 771 'PEOPLE PLACES • OPEN SPACES Printed on recycled-content paper. 05156 tsm Choices for Highway 217 N • Today's presentation, "Choices for Highway 217" will describe the options under consideration in the second phase of the Highway 217 Corridor Study. The, presentation includes animation and still photos that attempt to capture how different aspects of Highway 217 improvements might look or operate. It is important to remember that the pictures just illustrate concepts,. 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In a 2001 prioritization study, Metro recognized'.Highway 217 as one of the five corridors most needing improvement•in the region. 4 rf% , . • This computer animation will fly us through the corridor as you would in a plane from north to south. The regional and town centers are colored purple and Highway 217 is shown in yellow. The flight starts from the north at the Sunset Town Center. (PAUSE) Flying south'you can see the Beaverton Regional Center to the west. (PAUSE) Next, we arrive at the Washington Square-regional center. Further south we pass downtown Tigard. and arrive at the interchange of 1-5 and 217 with Kruse Way and Lake Oswego beyond 1-5. 5 Highway 217 Study overview • Focused on multimodal solutions to traffic throughout the corridor • Conducted in partnership with local jurisdictions, TriMet and ODOT • Overseen by Policy Advisory Committee • Final decision made by the Metro Council 1 The Highway 217 Corridor Study is developing multimodal transportation solutions for traffic problems on Highway 217 and the rest of the corridor. Metro is leading a study of Highway 217 in partnership with the Oregon Department of Transportation, TriMet, the cities of Beaverton, Tigard and Lake Oswego and Washington County. A 20-member Policy Advisory Committee, a group of citizens, business leaders and elected officials from the study area, provides guidance to the study team and will forward study recommendations on to the Metro Council for approval. 6 Phase I study options Summery of key findmgs for ohj ctlvos -th slgniflcant fiff, brlwcen options • OPInn 1. Optlon 2. Dutlnn 7. Cl,o- 4: Oprion S: Optn;n rr anoiial. tr_is t 61a ll t ; loa plus 6 I~- with ! C I+i a nth t, v tolled nd I, •ch-,j n i t rchangc ntc •chongo -p -I Ian :hh• moll ni, - in>rovvm.nts impo,vnivnta iip•,iv..m cn is . I:,nItrp.ares ' . AV-11, i. nt.l n•1 _ h Fiorh h p. cti The study's first phase began in the fall of 2003 arid considered' six alternatives for improvements to the highway. One option included 'improvements to arterial routes" transit service,and interchanges but did ..not include a new lane on the highway. Another option looked at adding a lane to Highway 217 but not making improvements to interchanges. The other options included interchange`tirrproVements and varied by how the new lane would be used- whether for carpools, people paying tolls or available to all drivers. The matrix shows how each alternative compared in terms of travel performance,' funding and avoiding environmental and neighborhood impacts. The darker color indicates options that better met each criteria. This range of alternatives helped to bring the issues into clearer relief including the need for both a new lane and interchange improvements to make Highway 217 work as well as it does today in the future. 7. Phase II study options .Summary of kcy tindins fir of j- -1 i. rwth siinif i c.,nt d ifcrn- 1 twcrn tptions Ot~I- 1. 0, t,u- 7. Opt .t_ ~ oi,ll„n Option ~r r t t t! L L ipla,ith L Ian 0, G ith toll.d • _ dnt_ I g.. I (e h gc J terch,,nga rp _ol ln shhour (,III n _.rr n, r,rnvr ..nt. ,mprovemen to mpn ,mints I.,nrr Fir ..,,v F t ,ni,,.r ,nra m nrdr, 1 nd 7 9"P I _ _ . _ t._....._._. _.i... ' A~n ids rnvironm•nt.al :,nd I - nr•yhh,„hood in,Nrta I 'In December 2004, the Policy Advisory Committee narrowed the study's focus to three options. All,,of the options include interchange improvements and a new'lane on Highway 217. One option considers adding a new general travel lane.* The other two options look at tolling- either at the ramp meter or-on the new lane. The ,options that moved forward to phase 11 are shown in color on this matrix. The study is expected to conclude in fall 2005 when the Policy Advisory Committee makes a final recommendation about which options should be carried forward for more detailed planning and design to the Metro Council. ,t J Two issues for'Highway 217 #1 Safety- intersection spacing #2. Congestion-n ew travel lane The Highway 217 Corridor Study is looking at two solutions that will address congestion and safety on Highway 217. The first issue the close spacing of interchanges- could be addressed by'construction of braided ramps or consolidated interchanges. These improvements* could be made along with any option under consideration. The second issue- congestion and the need for a new lane on Highway 217- could be addressed in one of three ways. Adding a general travel lane, adding an express toll lane and adding tolled ramp meter bypasses with a general travel lane. These options will be discussed in more detail later in the presentation. 9 Solutions for all Corridor Users I F The Highway 217 Corridor Study is about more than just the highway. It is about improving the entire corridor'and providing better.access into and out of activity centers. The Policy Advisory Committee is studying a set of improvements to arterial roads and bike routes in, the corridor that will move forward with. any highway option. All options include general increases in transit service including new commuter rail service. The tolled highway options include new bus service on Highway 217 that would benefit from'the express routes. 10 (METRO • 1, l Ate. . i 1 . A sub-committee of advisory committee members, technical staff and.bike advocates examined options for improving bike routes in the corridor and selected a set of bike routes that would improve. north-south connectivity. The set of bike improvements could be implemented along with any highway option., . 11 AT' vu R ~ 1 Another sub-committee of advisory committee members and jurisdiction staff examined local transportation plans for needed arterial improvements that would improve the function of Highway 217 and were not expected to be constructed in the next 20 years with current levels of funding. They selected a set of arterial improvements that could be implemented along with any highway option. 12 1,`M ET R 0I - i Another sub-committee'of advisory,committee members and jurisdiction staff examined local transportation plans for needed arterial improvements that would improve the function of Highway 217 and were not expected to'be constructed in.the next 20 years with current levels of funding. They selected a set of arterial improvements that could be implemented along with any highway option. 13 I , ~D Interchange spacing on A Highway 217 During conversations with community groups, it became clear that the short merge areas created safety concerns for many drivers:and that addressing these issues was important. These short merge areas are also a cause of traffic congestion. On Highway 217, two approaches to addressing this problem, braided ramps. and consolidated interchanges, are under study. These improvements could be included with any option under consideration. 14 r This photo simulation shows how braided ramps look. As you can see traffic entering the highway crosses under traffic exiting the highway, creating a "braid." Without a braided ramp, traffic entering and exiting the highway would need to merge in a shortdistance which can lead to traffic slow downs and drivers feeling unsafe. 15 , 't - F 3rd}:. , i h. .i"i!>e.~:. d: •ih •7'-er.l~Y ~'t `~i~ ."4->Y>€~~`-4:\1 r. A*nr rb. ,.W. s. w'k•e _4ft $Y5 ti,y~9t". ?tr3 `.a Bww°~'W,.°„',~•'y'.' L . ,.+Le.:, ;'wr . k, o t +v ' . wr'y'' • iw'~;' A This is an example from a project in'Nevada. It doesn't show Highway 217, but it does show how a highway with, braidedramps would operate. You can see the braided ramp in the distance on the right side of the screen. The braid is created because exiting traffic passes under entering traffic. Watch the red car as it exits using the underpass. You can see another red canon the entrance passing over top of the car that is exiting. Without a braided ramp, these two cars would have to avoid each other as one leaves and one enters the highway. The red car on the entrance continues towards the highway. By the time it enters; all of the exiting traffic has.left leaving plenty of room to merge. As you,can see traffic continues to'flow smoothly despite the cars leaving and entering over a short distance. Again, this animation does~not represent the number of lanes that are being suggested on Highway 217 or how the interchange would look, but it does demonstrate how a braided ramp would work. 16 Y Braided Ramps 2" , I Ft Today Braided ramps Beaverton-Hillsdale Highway to Allen Boulevard, looking south Braided ramps are under consideration at many locations on Highway 217 to accommodate areas with closely spaced intersections that are both congested . and are constrained by right-of-way concerns. In those areas, the study is considering separating traffic entering and exiting the highway on structures ' called braided ramps. The.photo on the left shows how this area looks today. The merge area between Allen and the Beaverton-Hillsdale Highway is highlighted in. pink. The photo on the right shows how the area might. look with braided ramps. The braid is shown in color: Focusing on the southbound', direction, traffic entering from the Beaverton-Hillsdale Highway crosses under traffic exiting at the Allen Boulevard before merging onto Highway 217: ' 17 Allen and Denney Interchanges EXISTING PROPOSED Another solution to the problem of closely spaced interchanges is consolidating interchanges the way Canyon Road and the Beaverton-Hillsdale Highway ramps operate today. This option is less expensive than braided ramps and provides off-highway access between the arterials. Today, Allen and Denny are separate interchanges as illustrated on the left. One way to address the problem of the closely spaced interchanges is to combine them, as illustrated on the right. This option provides•an off-highway connection to serve local trips and reduce merging and weaving in this area. As you can see, all accesses to and from the highway remain but some, routes are moved from Highway 217 to a frontage road illustrated by the green arrow. For example, with this design, 'a driver wanting to go north on the highway from Denney would take the frontage road to the northbound entrance at Allen. The Policy Advisory, Committee is especially concerned about impacts to the Fanno Creek Trail or watershed in this area, so they will be carefully evaluating whether this solution is the best option for the Allen-Denney interchange area. J 18 Hours each day of rush hour, traffic on Hwy 217 without improvements to hours 3 hours - Today 2025 Highway 217 is congested, and even with other improvements- to the Highway interchanges, roads in the area, bike routes and public transit- a new lane in each direction will be required to keep traffic moving, at least as well as it moves now, over the next twenty years. If nothing is done, "rush hour" conditions will persist through more and more of each day with Highway 217 operating at capacity for eight to ten hours of each day in 2025. The upcoming slides will examine three strategies for adding a lane to Highway 217. i General travel lanes jiii~qj IMS r lanes in each = direction ' _ 1 t The•first option would add a new general travel lane in each direction to Highway 217. This photo simulation shows how Highway 217 would look at the Beaverton- Hillsdale Highway with a new lane in each direction. In this option, the highway would operate as it does today only it would have an additional lane in - each direction: 20 , a°!'"a.'„L p~.o- 'i~~~ Y:I~~ri. \~•';:~i 33'£`t'~. . >m3y'„~..~- ~-y:: ~°~`y~'"~ ~",+;~~t~s=_" py 'aay°yN ~i'i~.~n.c.»,:w.w;.., i:i..~.. ~:.n4•'.w_: 3:'~.. ti' ~i 1, '1:445 3 q:f r 4~b~pa.xi•to-^°. ~i'.3:, i3 ::..,au~.e,.•-.J%w. ' ,p~ m. 3.'9i .:v~ . . .Aaew~° S;'YJ;,k~'C''3^ k„'~y,.~~';~ - .:.A:•i: y::.4"1'ti ;',jai 1 tx4 v; • a Y+a el~• 4~r" Y. W.<L=',~z;;' ~Y~ ~a , ''i~~'tw'~ 57 t#, 2 e . N ^ °`„`Q a €yx`~^ 6 eel, sY a aP /~b~+..!~~art °qx v. `/„~i• ~ ~~a, i. ,,°.`a': L"cq.\< 5°'$a•~9 1l.. =1.,. I. a ww,iM~v 9,. •~-~/y.'~j~~1la.;! P ~~1~.• ti r~~~ 0.K 3 t~Z `6 ~••~x ~ ~ t..y 11~'; Still of lanes: The second option would, include building a new'express toll lane in each direction on Highway 217. The new lane would' be tolled electronically and the toll would vary along with congestion. The existing lanes on Highway 217 would continue to be free for all drivers as they are today. Current designs allow drivers to enter or leave the express toll lane at either Highway 26 or 1-5 and at a midway point between Beaverton and Washington Square. The toll lane would offer drivers a choice- take the free lanes or take the tolled lanes for a guaranteed congestion free trip. Next, we'll see an animated simulation of.how'a tolled lane,on Highway 217 might work. Not all of the details have been worked out, so, if a toll lane were constructed, it might not look or operate exactly like this video. 21 j Animation: This video demonstrates how toll lanes might operate on Highway 217. The tolls would be charged, with a transponder, like the one you can see toward the top of the screen on our car's windshield. As "you can see on the video, drivers are warned in advance that a toll lane will be beginning and the price. The driver in the red car'decides to take the express toll lane. As the red car passes under the gantry, the sensor reads her transponder.and automatically deducts the amount of the toll from her account. In this' case, it would deduct $75 for the first leg of the toll lane. (PAUSE) Ahead, you can see that the white pylons stop creating a gap. This is the midway exit where drivers can enter or leave the toll lane. The driver in the red car is signaling and merging out of the toll lane while the driver in the second red car is entering the toll. lane. .Just as before, the new car's transponder will be read and his account debited for the amount of the toll as he passes under the gantry. This time the toll is $75 from.the midway entrance-to the end of the tolled lane. Chances are that the drivers of the red cars don't take the express toll lane every day, ,but choose to take it on days when they are running late or traffic is especially heavy. Drivers may also choose to take the express toll lanes on days when they carpool and can split the toll with someone else. These toll lanes would also be used by express.buses and some smaller trucks and delivery vans. 22 W ~ k^ f N ~gWV^~oi 6$ t'''' x i .<s<e ~ ~ 'a t ate.>P= ON, , ia~, ''."ice. 4 y~' f }~'d ~sx r:,r= ae"'m`~. •4 €1~~~..e.. ~ i P ~ Yjj`5 {~~P1 ~ 1~ ~`1'' - y a, ~ -C8 ~ '.mss st h .Y~ ' ~'L~~•„~z~~+~ ,S _ 011 ' ~~~~"~x~• :r~ Sta<MV'i.N,`,• ~~-i•.: ~.,:..>rrr^;.J ~ a'?g._ . ~'.d'"~~i~i','"2a~ ~~s. °~1 &°'^S.~'~';f~ mfx~~~# ~•~J,3 ifl' , i~c,;.- ' yr.^~°' jm~< «~x'•':::,'~><-ix::.i<•~; B;s`~j~'H y~ ''~3i' n•+ ¢~1au' • 'axiasv i:'.. • .~xp°2'`~`~~,'Sa n•~w'.; ; ii .s.,%`°~„s~ Y 4 s< x °rp~=',;,";'x _ atte-Curi~ tI AWN* A third option, the Tolled Ramp Meter Bypass Option, would combine some attributes of tolling with new general travel lanes. This option`would offer drivers an express lane on the freeway ramps where they, could bypass the line at the ramp meter by paying a toll.. Under this scenario, a new lane would still be added to Highway 217, but it would be a general travel, lane available to all drivers. 23 :ee%~'r~." '.~_v..'~N•f/~k Y:' :.$a;yi~.<..; t;ie w ~k at Vii' •=•:c ;•~~:i:.. . ; ; ~ I:q>. ,;a',.~~~.~`..+,p • ~3vbY t~; ' s'-F i c..: `.35-'.73a ~1 ~ a'•L`'. ~ 3 -tow 4v ~k~v 1 ~ f E~y JIR~'r r a,k},. F.a p~~;'"";J?,n>i:r • ~ wN+""z°~ 3~ ~va13'` : P •;t Fes, p €b' - ~~•~!~y ~ Y ~ ..:::K.:' • E ' • • 5 ~ , ac<,.= ~ . `'.f<•=•"~•',fa y_ 'i .;~•gyp' S uM11~„'w }}ed^ k' i . y F mt' IMP 41 ~.n0_ r+i. ' 'Y E° 9 t ^p 6.. ,..'L ~ ~ v~s~'~:'<^ I°q S'4"'•> V;~ "t~^"Py= n. • ~ `vq:%• ~1,' ',v„~v ,~-yy, R~ r'sb yi4kr, `xt:• . Rx. °M„m '..f ~i',„a v:: •:'.c:,.: a~?~ Y<:t":• a~;~<r ,{~~~i r-s-e,".a.~ a,:.~•.:::i~:~:in'•~~Ca'~s"~a=t:~k_iea`~, aa:c• „ Ike" M,:~:«. a~{>- _ ; T „s°i • ~'4 ' „xa» - As you can see, a driver enters a freeway ramp. A sign tells drivers that a toll lane is available on the right and that the toll to bypass the line on the ramp would be $.50. The driver in the red car decides to take the tolled queue bypass today, so the driver chooses the right lane. As the driver passes under the sign, a sensor reads his transponder and automatically debits his account. The driver encounters no line at the ramp meter and is able to proceed onto the highway at the green light. Meanwhile, drivers in the other lanes wait their turns as the ramp signal switches from red to green. Once on the highway, all of the lanes are available to everyone. 24 Variable pricing in the U.S. Spittle - , • Tacoma; Portland G4lniu„pnlls~ ~P:nston San; Franciscn Alameda nly D iivcry F- t' V)-th _ o Mau. RIO-Ad 0 Proposed Projects Express tolling, sometimes called value or variable pricing,'has been successfully implemented in other communities throughout the U.S. and internationally. The study team and the Policy Advisory Committee have. considered the experiences of these communities in developing the tolled options. Express tolling has been widely accepted in other areas because these projects provide a reliable trip and provide revenue for building transportation projects. Metro completed a two-year study of strategies to relieve congestion region- wide. As a result of that study, Metro's regional transportation plan now calls J or considering value pricing whenever new highway capacity is added in the region. Value pricing was selected as a key congestion relief strategy because it provides needed ,revenue for building new roadway capacity and provides travelers with a reliable,' congestion free trip. Express tolling will be considered on other highways in the region as new capacity is added such as-the new Sunrise corridor in Clackamas.County, the, 1-5/99W connector in Washington County and-l-5 north to Vancouver. 25 Total Auto Taxes- $ Per Gallon of Gas Equivalent 1.2- 1.03 c 0.8- c 0.6 i 0.4- 0.2- 0-i Z OR MT ID UT NV WA CA ❑ Other Vehicle Taxes ® Vehicle Sales o Gas To understand highway financing, it helps to understand how total auto taxes in Oregon compare to auto taxes in,other states. As you can see from this chart, total auto taxes in Oregon are less than half of those in other western states. 26 Paying for 217 improvements. Cost Anticipated. Possible funding lmihions) revenues`` sources to fill gap millions). General travel lanes $496 $60-100 -State or local gas option tax Express toll lanes $564 $310-450 • Vehicle option registration fee Tolled ramp meter $510 $110-200 - Property tax bypass option . • Street utility fee One of the key challenges in the Highway 217 Study is figuring out how-to pay for the selected improvements. Anticipated, state or federal revenues are not expected to cover the approximate project ;costs of $500 million over the next 20 -years. For any project on Highway 217, only about $60-100 million could be expected from existing funding sources over the next 20 years. At that rate, it would take 60-100 years to construct the needed improvements on Highway 217 with existing state and federal funding sources. Two of these options, the express toll lane option and'the tolled ramp meter bypass option, would provide toll revenues to help pay for construction of the improvements. Tolling revenues are still being analyzed. Preliminary estimates suggest that the tolled lane might generate $250 to $350 million and that the ramp meter bypass might generate $50-100 million. The funding gap for the general travel lane is $457 million. The funding gap for any of the options could be filled by increased state or local gas taxes, vehicle registration fees, property taxes or a Street Utility Fee. The second phase will examine the assumptions used to arrive at the funding' gaps and may result in some revisions; but this table helps to explain the funding challenges for with each option. 27 What's next Spring 2005 Summer 2005 Fall 2005 • Analysis • Analysis • Open house • Community • Advisory • Advisory discussions committee committee • Advisory" review recommendation committee Public hearing review • Metro Council decision This second phase of the Highway 217 Corridor Study is focused on developing a better understanding of the tradeoffs between options including construction phasing, financing and public acceptance. Metro will' hold open houses in the fall to share what is learned during.the second phase with community members and invite feedback. You can track study progress by checking the Metro web site which will let you know when Policy Advisory Committee meetings are scheduled, when open houses will be held and how you can provide input on-line. Your feedback can inform their decisions'about which options merit further consideration. After community members have an opportunity to provide comment, the policy advisory committee will recommend alternatives for further study and implementation to the Metro Council. The Metro Council will adopt final study recommendations sometime during fall 2005. Tl~ www. h wyZ 17 . o r . g Please fill. out the comment form provided to, you or go to Metro's web site at www.hwy2l7.org to complete the form there. Ifyou provide us with your contact information, we will make sure that you get future information about the project. 'We look forward to hearing'from.you! 29