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City Council Packet - 06/14/2005
lSr~~iA CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING June 14, 2005 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Don na's\Ccpkt 1 13125 SW Hall Blvd„ Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. For Agenda of July 12, 2005 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING JUNE 14, 2005 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Harding, Sherwood, and Wilson. STUDY SESSION > ADMINISTRATIVE ITEMS Interim City Manager Prosser reviewed the following with the City Council: • City Council members received an invitation to Tualatin River Discovery Day - Saturday, June 25. • City Council members were invited to retiring Chamber of Commerce Director S Carolyn Long Reception - 6/29/05 1-3 p.m. at the Chamber Building. • Interim City Manager Prosser noted there is a request for a Non-Agenda Item to approve an amendment to an Intergovernmental Agreement with Clean Water Services. City Council members received a memorandum from Assistant Public Works Director Rager and WW/STM Supervisor Hand explaining the amendment. A copy of this memorandum on file in the City Recorder's office. • City Council members received a memorandum from Gary Ehrenfeld, IT Director regarding using Listserv for e-mail notifications to the public. A copy of this memorandum is on file in the City Recorder's office. City Council consensus was to schedule this item for discussion at workshop meeting. • City Council members received a brochure prepared by Oregon Solutions for "Problem Solving." After brief discussion, City Council consensus was for staff to look into this further. • City Council members received an e-mail requesting attendance at an upcoming hearing and to send written testimony regarding the Oregon Air National Guard - Base Relocation & Closure. A copy of the e-mail is on file in the City Recorder's office. The e-mail outlined the potential loss to the Pacific Northwest's capability to provide air defense. After brief discussion, City Council consensus was to take no action on this matter. • Council Calendar: o June 17-19 Tigard Festival of Balloons - Cook Park o June 21 Council Workshop Meeting - 6:30 p.m. - Town Hall COUNCIL MINUTES -JUNE 14, 2005 page 1 o June 23 Joint Meeting- PRAB/Council/Planning Commission - 7p.m. - Town Hall Urban Renewal Public Outreach Consultant (Focus Meeting) o June 28 Council Business Meeting - 6:30 p.m. - Town Hall o July 4 4th of July Celebration and Holiday - City Offices Closed o July 12 Council Business Meeting - 6:30 p.m. - Town Hall > DISCUSSION OF URBAN RENEWAL Community Development Director Hendryx and Washington County Senior Deputy County Administrator Conley reviewed this item with the City Council. Three issues were presented for discussion: 1. Level of information to support an election on tax increment financing (TIF) 2. Tigard's participation is critical to the Corridor Revitalization Project. 3. Earliest election date for the Corridor Project is November, 2006. Ms. Conley was present to provide information about the Corridor Revitalization Project as it relates to Tigard's Downtown Plan. The Downtown project could proceed as a stand alone project or eventually become a part of the Corridor Revitalization Project. The Washington Square area is part of the Corridor Revitalization Project. Councilor Wilson commented on the general perception of urban renewal and that the public might think that Washington Square does not need help. He said he thought it would be better to proceed with the Downtown Plan first followed later by the Washington Square area. He advised he preferred a conservative approach. Councilor Sherwood commented in agreement with Councilor Wilson and noted she would be concerned with proceeding with the Downtown and Washington Square together. Mayor Dirksen commented on the County proposal for a "concept plan." He was concerned that adding Tigard projects to this plan might be viewed by the public as an attempt to circumvent the City Charter, which requires a vote on urban renewal (use of tax increment financing). He said he did not see how the two projects could be efficiently tied together. He supported moving forward with the Downtown Plan first. Discussion by the City Council members indicated that they would like to proceed with the Downtown Project in a straightforward, simple manner. Ms. Conley noted that the group working on the Corridor Revitalization Project offered the concept plan as an option for Tigard to consider so that the COUNCIL MINUTES -JUNE 14, 2005 page 2 Downtown Plan and the Corridor Revitalization Project could move forward together. Council consensus was that the first focus for Tigard would be the Downtown Project; the second priority is the Washington Square area (as part of the Corridor Revitalization Project). Councilor Wilson noted he would like to know more about the impact on the General Fund should the Washington Square area be designated as an urban renewal area. Mayor Dirksen agreed with Councilor Wilson with regard to offering support for the Corridor Revitalization Project, but also wanting to be aware of all the issues. He said the goal of the Corridor Revitalization Project was for infrastructure improvements (not to improve "Washington Square"). City Council discussed the timing of the Downtown Plan and the Corridor Revitalization Project and supported separating these two projects with as much time as possible; i.e., six months to a year. • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:03 p.m. to evaluate employment of a public officer, review labor negotiations, and evaluate the employment-related performance of the chief executive officer of a public body, a public officer, employee or staff member under ORS 192.660(2)(a)(d)(i). Executive Session concluded at 7:27 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council & Local Contract Review Board meeting to order at 7:35 p.m. 1.2 City Council Present: Mayor Dirksen and Councilors Harding, Sherwood, and Wilson. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items Interim City Manager Prosser noted there would be Council review of an amendment to an Intergovernmental Agreement with Clean Water Services. (See Agenda Item No. 14). 2. CONSIDER A RESOLUTION ACKNOWLEDGING AND COMMENDING NIKKI PHAM FOR HER EFFORTS AS THE TIGARD HIGH SCHOOL STUDENT ENVOY Mayor Dirksen noted that Ms. Pham was unable to attend tonight's meeting. COUNCIL MINUTES -JUNE 14, 2005 page 3 Motion by Councilor Sherwood, seconded by Councilor Harding, to adopt Resolution No. 05-36. RESOLUTION NO. 05-36 - A RESOLUTION ACKNOWLEDGING AND COMMENDING NIKKI PHAM FOR HER EFFORTS AS THE TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD The resolution was approved by a unanimous vote of Council: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes 3. CITIZEN COMMUNICATION ■ Tigard High School Student Envoy Krista Foltz presented an update of activities at the Tigard High School. An outline of activities was presented to the City Council. ■ Communications from Citizens (Sign-Up Sheet) o Gretchen Buehner, 13249 SW 136th Place, Tigard, OR 97223 thanked the City for the construction on Fern Street; she noted the work had been completed quickly. Ms. Buehner presented a letter outlining her suggestions for starting up the process to make the entrances to the City more inviting. A copy of this letter is on file in the City Recorder's office. Mayor Dirksen thanked Ms. Buehner for the letter and said this information would be passed along to the correct people for consideration. o Mayor Dirksen welcomed Boy Scout Troop 419. ■ Follow-up on Previous Citizen Communication o Interim City Manager Prosser reported that at the City Council meeting of May 24, Mr. Ken Henschel, representing CP04B presented information about CPO activities and concerns regarding City of Tigard representation at those meetings. Council discussed the issues with Mr. Henschel at the May 24 meeting and at this time, there is no additional follow up to report COUNCIL MINUTES -JUNE 14, 2005 page 4 ■ Follow-up on Fifth Tuesday Meeting o Interim City Manager Prosser noted the main topic of discussion at the May 31 Fifth Tuesday meeting had been the 79th Avenue Local Improvement District (LID), which is still going through the review process. Mayor Dirksen added that there are additional options under discussion for consideration. 4. CONSENT AGENDA: Motion by Councilor Wilson, seconded by Councilor Sherwood, to approve the Consent Agenda as follows: 4.1 Approve Council Minutes for April 19, 25, and 26, 2005 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Adopt a Resolution Appointing Rick Parker to the Budget Committee and Kevin Luby as an Alternate to the Budget Committee - Resolution No. 05 - 37: A RESOLUTION APPOINTING RICK PARKER TO THE BUDGET COMMITTEE AND KEVIN LUBY AS AN ALTERNATE TO THE BUDGET COMMITTEE 4.4 Adopt a Resolution Approving a Modification to the Intergovernmental Agreement for the Metropolitan Area Communications Commission - Resolution No. 05 - 38: A RESOLUTION OF THE CITY OF TIGARD APPROVING A MODIFICATION TO THE INTERGOVERNMENTAL AGREEMENT FOR THE METROPOLITAN AREA COMMUNICATIONS COMMISSION 4.5 Adopt a Resolution Approving a Cooperative Improvement Agreement with the Oregon Department of Transportation for a Proposed Signal at SW Hall Boulevard and Wall Street - Resolution No. 05 - 39: A RESOLUTION APPROVING A COOPERATIVE IMPROVEMENT AGREEMENT BETWEEN THE OREGON DEPARTMENT OF TRANSPORTATION AND THE CITY OF TIGARD FOR A PROPOSED SIGNAL AT THE SW HALL BOULEVARD AND WALL STREET INTERSECTION 4.6 Approve Three 2005 Joint Water Commission Lease Agreements 4.7 Local Contract Review Board: COUNCIL MINUTES -JUNE 14, 2005 page 5 a. Award a Contract for the Construction of a Traffic Signal System at the Hall Boulevard and Proposed Wall Street Intersection to All Concrete Specialties, Inc. b. Approve the Purchase of Patrol Car Digital Video Units from International Police Technologies The motion was approved by a majority vote of Council present: Mayor Dirksen: Yes Councilor Harding: No Councilor Sherwood: Yes Councilor Wilson: Yes Mayor Dirksen introduced newly appointed Budget Committee members Rick Parker and Kevin Luby. 5. LEGISLATIVE UPDATE FROM STATE SENATOR BURDICK AND STATE REPRESENTATIVE GALIZIO Highlights of the discussion included: o HB 3353 - Telecommunications (preemption) - appears to be "out of play" at this point. o HB 3092 - would eliminate mandatory plumbing plan review - this bill passed one committee and forwarded to another. o SB 887 - annexation work group has been established. o HB 2484 - relates to annexation - this bill was passed in the Senate. Senator Burdick advised she voted "no." o Law enforcement civil forfeiture is under review. o Extensive work is being done on a "meth package." Issues include: cost of programs, treatment, drug labs, impacts on children and foster care, repeat offenders, and products containing sudafedrin. o Mayor Dirksen requested opposition to SB 1030, which affects municipal rights of way. o Mayor Dirksen requested opposing to SB 321, which is a bill proposing changes to collective bargaining. City's concerns are related to rising employee benefit costs with revenues growing more slowly than expenditures. o Legislators were requested to consider assisting, where possible, support for a balance of safety with regard to requests for railroad crossings. o HB 2722 - Request was made that no further changes to annexation law be considered until the Legislature's task force looks at land use in overall. COUNCIL MINUTES -JUNE 14, 2005 page 6 6. PUBLIC HEARING - APPROVE THE FISCAL YEAR 2005-06 CAPITAL IMPROVEMENT PROGRAM a. Mayor Dirksen opened the Public Hearing. b. City Engineer Duenas presented the staff report. A copy of the PowerPoint presentation reviewed with the City Council is on file in the City Recorder's office. C. Public Testimony o Gretchen Buehner, 13249 SW 136th Place, Tigard, OR 97223, advised she serves on the Tigard Planning Commission, but was testifying as a private citizen. Her issues were: - She lives on Bull Mountain and there are problems with water pressure. She urged that the reservoir project "move along." - She advised she represents some of the property owners within the proposed 79th Avenue LID area under review and requested that the LID boundary "end at the Hansen property." o Kristin Preston, 14955 SW 79th Avenue, Tigard, OR, 97224, testified that she thought the 79th Avenue LID was "off the table" but expressed concern that it was still being shown in the CIP budget. City Engineer Duenas explained the steps for an LID process and the proposed LID is at the stage where options are being evaluated. The preliminary engineer's report must be brought back to the City Council. Mayor Dirksen further clarified that no formal decision has been made on the LID, which is why the LID is still being shown in the CIP budget. He noted there will be a neighborhood meeting on the LID on Thursday. There must be further consideration by the Council and the neighborhood will be involved. d. Staff recommendation was to approve the CIP budget, effective July 1, 2005, as presented. e. Council Discussion COUNCIL MINUTES -JUNE 14, 2005 page 7 Councilor Sherwood noted she would support the CIP budget but advised she was not in favor of the 79th Avenue LID. Mayor Dirksen noted more detailed information was needed for the LID and advised he was also not in favor of the LID. City Engineer Duenas explained the funds shown in the CIP budget for the LID will only be used if the Council approves the LID. City Engineer Duenas, in response to a question, advised that some of the funding shown for slope stabilization is a carry over from one fiscal year to the next. There was Council discussion on funding being shown for several projects including Ash, Walnut and Greenburg. The Walnut extension is separate from the Downtown Plan. There was discussion about water rates and expenditures relating Tigard's objective of obtaining its own water source through participation in the Joint Water Commission. City Engineer Duenas explained that a retaining wall at SW 108th Avenue was in need of repair due to long-time problems with a culvert. City Engineer Duenas explained the funds set aside for environmental clean up of property purchased for the new library. The contractor took precautions and it is believed the problem has been addressed. The City will be working with DEQ and additional testing will be done. In response to a concern about the funds set aside for four parking spaces near a gazebo located next to the new library, City Engineer Duenas advised that this has been "on the books" and is scheduled for Council consideration of a bid award on June 28. Interim City Manager Prosser referred to a Traffic Impact Fee project proposed for Roshak Road and Bull Mountain Road to address traffic safety and volume. Mayor Dirksen also noted funding allocated for a right turn late for Bull Mountain Road at 99W. Councilor Wilson noted that Northview Park is located on property donated by Albertsons. This park was developed on fill from the Albertson's shopping center and the park sets up above the adjacent neighborhood. Councilor Wilson said there is a development occurring at the old Progress Quarry near Northview Park and this COUNCIL MINUTES -JUNE 14, 2005 page 8 development needs fill material. He suggested fill could be used from the Park for the development thereby lowering the elevation. He said this would also be a good time to look at some alignment issues (Barrows Road and a Tualatin Hills Park and Recreation District park). Interim City Manager Prosser said staff will investigate Councilor Wilson's suggestions and report back to the City Council. Interim City Manager Prosser confirmed that funding was identified for monument signs at City entry points. Mayor Dirksen noted that the CIP budget is flexible; Council can review and make changes as needed throughout the year. Mayor Dirksen referred to the $4.6 million of green projects identified in the Capital Improvement Projects including park land acquisition, tree planting, trails, slope stabilization, storm drainage, and stream and wetland enhancement. f. Mayor Dirksen closed the public hearing. g. Motion by Councilor Sherwood, seconded by Councilor Wilson, to approve the Capital Improvement Program for fiscal year 2005-2006. The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Harding qualified that her "yes" vote was based on the assurance that individual expenditures will be reviewed again by the City Council. 7. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THE CITY PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Mayor Dirksen opened the public hearing. b. Interim Finance Director Imdieke and Finance Management Analyst Wareing were present. Interim Finance Director Imdieke reviewed the staff report. The staff report summary is on file in the City Recorder's office. C. Public Testimony: None COUNCIL MINUTES -JUNE 14, 2005 page 9 d. Staff Recommendation: Approve the proposed resolution. e. Mayor Dirksen closed the public hearing. f. Council Consideration: Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 05-40: RESOLUTION NO. 05-40 - A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes 8. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Mayor Dirksen opened the public hearing. b. Interim Finance Director Imdieke and Finance Management Analyst Wareing were present. Interim Finance Director lmdieke reviewed the staff report for which there is a summary on file in the City Recorder's office. C. Public Testimony: None d. Staff Recommendation: Approve the proposed ordinance. e. Mayor Dirksen closed the public hearing. f. Council Consideration: Motion by Councilor Harding, seconded by Councilor Sherwood, to adopt Ordinance No. 05-07: ORDINANCE NO. 05-07 - AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES The motion was approved by a unanimous vote of Council present: COUNCIL MINUTES -JUNE 14, 2005 page 10 Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes 9. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, ESTABLISHING AN INTERFUND LOAN, DECLARING THE VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2005-2006 a. Mayor Dirksen opened the public hearing. b. Summation by Finance Staff Interim Finance Director Imdieke introduced Budget Committee Chair Mark Haldeman. Mr. Haldeman commented that he appreciated the process and debate that occurred during the deliberation of the budget by the members of the Budget Committee. He advised he believed two things stood out in the proposed budget: 1. Continued support of the Police Department. 2. Commitment by the City to the community with the approval of long-range planning positions for the Comprehensive Plan Update and Downtown Revitalization. Mr. Haldeman noted appreciation for staff and Interim City Manager Prosser for their preparation and follow up work during the budget process. Interim Finance Director Imdieke reviewed the highlights of the 05/06 City of Tigard Budget. A copy of the PowerPoint presentation reviewed with the City Council is on file in the City Recorder's office. C. Public Testimony: None d. Staff Recommendation: Adopt the FY 2005-06 Budget e. Council Discussion Councilor Sherwood and Councilor Wilson indicated they had no comments. COUNCIL MINUTES -JUNE 14, 2005 page 11 Councilor Harding said she did not feel there was enough time at the end of the Budget process and would have liked to look for additional ways to reduce expenditures. Councilor Wilson noted that additional fiscal review would start in July to look in depth at the City's financial issues. Mayor Dirksen noted it was imperative that within the next two years the City finds a way to stabilize the General Fund and the General Fund balance. He noted there will be an effort to get citizens involved. Mayor Dirksen noted that he was disappointed with some aspects of the Budget, but realized the City could not afford to do everything. f. Mayor Dirksen closed the public hearing. g. Council Consideration: Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 05-41. RESOLUTION NO. 05-41 - A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, ESTABLISHING AN INTERFUND LOAN, DECLARING THE VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2005-06 The motion was approved by a majority vote of Council present: Mayor Dirksen: Yes Councilor Harding: No Councilor Sherwood: Yes Councilor Wilson: Yes > Mayor Dirksen made some comments at this point in the meeting in response to a recent article written by Isador Morgavi, which appeared in the Times Publication for the Tigard area. Mayor Dirksen said he believed the article contained some erroneous statements. A summary of the Mayor's comments is as follows: o Clarification of Tigard's role for development review as set forth in an intergovernmental agreement with Washington County for urban services. o Authority for zoning in unincorporated areas resides with the County and Metro. COUNCIL MINUTES -JUNE 14, 2005 page 12 o Disagreed that unincorporated Bull Mountain residents subsidize services for City residents; Bull Mountain residents pay no City taxes. o Reviewed how the library is funded through WCCLS. Bull Mountain residents pay into the WCCLS fund for library services while City residents pay for WCCLS, the library capital improvement bond levy, and the General Fund for library operations. The Mayor compared percentages of service area and associated percentages allocated for library funding. o Noted the concern that no park land has been set aside for Bull Mountain and that past City Council members have chosen to only purchase park land within City boundaries. The current City Council has decided to consider land acquisition outside City boundaries recognizing the opportunity for such purchase might be now or never. o Noted the concern that the City "won't deal with us." Mayor Dirksen acknowledged there had been some emotional exchanges and that the City wants to continue discussions with those who want to resolve issues. 10. CONSIDER A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE, REPLACING RESOLUTION NO. 04-37 AND ALL SUBSEQUENT AMENDMENTS a. Interim Finance Director Imdieke introduced this item. Finance Management Analyst Wareing presented the staff report. The PowerPoint presentation reviewed with the City Council is on file in the City Recorder's office. b. Council discussion: There was discussion on the proposed water rate increases scheduled for the next three years. Councilor Harding asked about options for reducing the rate increases, including a review of SDC's. Legal Counsel Ramis explained that SDC's must be based on construction plans. Water rates pay for operating costs and reserves; SDC's pay for capital costs. Mayor Dirksen said he did not feel that he had enough background information to challenge the recommendation of the Intergovernmental Water Board. Councilor Harding noted she was uncomfortable with a percentage increase and would rather see a dollar amount that identified what was needed. Interim City Manager Prosser noted City Council has been briefed on water issues in the past and suggested another review be scheduled for an upcoming City Council agenda. COUNCIL MINUTES -JUNE 14, 2005 page 13 Mayor Dirksen recalled an earlier discussion with staff on the need for an increase in water rates, with the City Council preferring increases over a period of time, rather than all at once. Councilor Wilson also noted issues of how to balance who pays for growth between new and existing residents. C. Council Consideration: Motion by Councilor Sherwood, seconded by Councilor Wilson, to adopt Resolution No. 05-42. RESOLUTION NO. 05-42 - A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 04-37 AND ALL SUBSEQUENT AMENDMENTS TO DATE The motion was approved by a majority vote of the City Council present: Mayor Dirksen: Yes Councilor Harding: No Councilor Sherwood: Yes Councilor Wilson: Yes 11. DISCUSSION OF STREET LIGHT ALTERNATIVE DESIGNS a. Staff Report: City Engineer Duenas presented the staff report on this item. He also reviewed a PowerPoint presentation, which is on file in the City Recorder's office. b. Council Discussion: Council members discussed the desire to have attractive, yet functional street lights. Mayor Dirksen shared a copy of the type of fixture selected for the Downtown Plan. At the conclusion of the discussion, Council members agreed that it was too late to consider a different type of street light for the Walnut Street project. However, Council would like to review this matter for future projects and agreed staff should prepare this time for a future Council workshop discussion. Council would also like professional input regarding street light design from the Engineer and an architect. 12. LOCAL CONTRACT REVIEW BOARD (LCRB) - CONSIDER A CONTRACT FOR BANKING SERVICES a. Staff Report: Interim Finance Director Imdieke presented information on this agenda item. COUNCIL MINUTES -JUNE 14, 2005 page 14 b. LCRB Discussion: LCRB Board Member Harding reviewed her concerns and how she had expected to be able to review a matrix showing comparative data. Discussion followed. In response to a question raised, Interim Finance Director Imdieke noted that $2 million must be maintained in the checking account to meet payroll and accounts payable. (See memorandum of May 25, 2005, on file with Council/LCRB meeting packet information in the City Recorder's office for a detailed explanation.) LCRB Chair Dirksen and Board Member Sherwood made comments that they felt there were times when they should rely on those who have expertise. Board Member Harding noted why she had some concerns based on her experience. C. LCRB Consideration: Motion by Board Member Wilson, seconded by Board Member Sherwood, to award a contract for City banking services to US Bank. The motion was approved by a majority vote of the LCRB present: LCRB Chair Dirsken: Yes Board Member Harding: Recuse Board Member Sherwood: Yes Board Member Wilson: Yes 13. COUNCIL LIAISON REPORTS: None 14. NON AGENDA ITEMS ➢ CONSIDER AN AMENDMENT TO THE INTERGOVERMENTAL AGREEMENT WITH CLEAN WATER SERVICES Staff recommended that the Council approve an amendment to the IGA between the City of Tigard and Clean Water Services. The amendment relates to an incorrect date on the original contract and was explained in a June 10, 2005 memorandum from Assistant Public Works Director Rager and WW/STM Supervisor Hand. A copy of this memorandum is on file in the City Recorder's office. Motion by Councilor Wilson, seconded by Councilor Sherwood, to approve the amendment to the IGA and authorize the Mayor to sign. COUNCIL MINUTES -JUNE 14, 2005 page 15 The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes 15. EXECUTIVE SESSION - CONTINUED FROM THE BEGINNING OF THIS AGENDA) - The Tigard City Council went into Executive Session at 10:28 p.m. to evaluate employment of a public officer, review labor negotiations, and evaluate the employment-related performance of the chief executive officer of a public body, a public officer, employee or staff member under ORS 192.660(2)(a),(d), and (i). 16. ADJOURNMENT: Motion by Councilor Wilson, seconded by Councilor Sherwood, to adjourn the meeting at 11:01 p.m. The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes l,~J r atherine Wheatley, City corder Attest: e" 'Z., Z Mayor, ity of Tigard Date: el AJ S COUNCIL MINUTES -JUNE 14, 2005 page 16 Greeter: Tom Imdieke F)UNE ARD CITY COUNCIL I' MEETING 14, 2005 6:30 p.m. CITY OF TIGARD OREGON IGARD CITY HALL 125 SW HALL BLVD IGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA -JUNE 14, 2005 page 1 AGENDA TIGARD CITY COUNCIL MEETING JUNE 14, 2005 6:30 PM • STUDY SESSION > DISCUSSION OF URBAN RENEWAL ■ Community Development Staff • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to evaluate employment of a public officer, review labor negotiations, and evaluate the employment-related performance of the chief executive officer of a public body, a public officer, employee or staff member under ORS 192.660(2)(a),(d), and(!). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. CONSIDER A RESOLUTION ACKNOWLEDGING AND COMMENDING NIKKI PHAM FOR HER EFFORTS AS THE TIGARD HIGH SCHOOL STUDENT ENVOY - Resolution No. 05 - 36 Councilor: 1 move for adoption of the proposed Resolution 05- Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. COUNCIL AGENDA -JUNE 14, 2005 page 2 City Recorder: (Reads as requested.) RESOLUTION NO. 05-36 - A RESOLUTION ACKNOWLEDGING AND COMMENDING NIKKI PRAM FOR HER EFFORTS AS THE TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. OS- please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. OS- please say "nay. " Mayor/Councilors: Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes =failure to pass 7:40 PM 3. CITIZEN COMMUNICATION (Two Minutes or Less, Please) ■ Tigard High School Student Envoy Nikki Pham and Introduction of Next Year's Student Envoy, Krista Foltz ■ Tigard Area Chamber of Commerce Representative Dan Murphy ■ Follow-up on Previous Citizen Communication Follow-up on Fifth Tuesday Meeting ■ Communications from Citizens (Sign-Up Sheet) ROB WILLIAMS TO REVIEW THE CONSENT AGENDA: 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes for April 19, 25, and 26, 2005 COUNCIL AGENDA -JUNE 14, 2005 page 3 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Adopt a Resolution Appointing Rick Parker to the Budget Committee and Kevin Luby as an Alternate to the Budget Committee - Resolution No. 05 - 37: A RESOLUTION APPOINTING RICK PARKER TO THE BUDGET COMMITTEE AND KEVIN LUBY AS AN ALTERNATE TO THE BUDGET COMMITTEE 4.4 Adopt a Resolution Approving a Modification to the Intergovernmental Agreement for the Metropolitan Area Communications Commission - Resolution No. 05 - 38: A RESOLUTION OF THE CITY OF TIGARD APPROVING A MODIFICATION TO THE INTERGOVERNMENTAL AGREEMENT FOR THE METROPOLITAN AREA COMMUNICATIONS COMMISSION 4.5 Adopt a Resolution Approving a Cooperative Improvement Agreement with the Oregon Department of Transportation for a Proposed Signal at SW Hall Boulevard and Wall Street - Resolution No. 05 - 39: A RESOLUTION APPROVING A COOPERATIVE IMPROVEMENT AGREEMENT BETWEEN THE OREGON DEPARTMENT OF TRANSPORTATION AND THE CITY OF TIGARD FOR A PROPOSED SIGNAL AT THE SW HALL BOULEVARD AND WALL STREET INTERSECTION 4.6 Approve Three 2005 Joint Water Commission Lease Agreements 4.7 Local Contract Review Board: a. Award a Contract for the Construction of a Traffic Signal System at the Hall Boulevard and Proposed Wall Street Intersection to All Concrete Specialties, Inc. b. Approve the Purchase of Patrol Car Digital Video Units from International Police Technologies • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. COUNCIL AGENDA -JUNE 14, 2005 page 4 7:50 PM 5. LEGISLATIVE UPDATE FROM STATE SENATOR BURDICK AND STATE REPRESENTATIVE GALIZIO 8:05 PM 6. PUBLIC HEARING - APPROVE THE FISCAL YEAR 2005-06 CAPITAL IMPROVEMENT PROGRAM a. Open Public Hearing b. Summation by Engineering Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: A motion to approve the Capital Improvement Program for fiscal year 2005-2006. 8:20 PM 7. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THE CITY PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Resolution No. 05 - 40 Councilor: I move for adoption of the proposed Resolution 05- Councilor: 1 second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) RESOLUTION NO. 05-40 - A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Mayor: Is there any discussion? COUNCIL AGENDA -JUNE 14, 2005 page 5 Mayor (after discussion): All of those in favor of adopting Resolution No. 05- please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 05- please say "nay. " Mayor/Councilors: Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes =failure to pass 8:30 PM 8. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Ordinance No. 05 - 07 Councilor: I move for adoption of the proposed Ordinance 05 - Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Ordinance. City Recorder: (Reads as requested.) ORDINANCE NO. 05-07 - AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES Mayor: Is there any discussion? Mayor (after discussion): Will the City Recorder please conduct a roll-call vote of Council. City Recorder: Conducts roll call vote. Mayor: Ordinance No. 05-_ (is approved or fails) by a (unanimous or however votes were split) vote. COUNCIL AGENDA -JUNE 14, 2005 page 6 Tie votes = fail 8:40 PM 9. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, ESTABLISHING AN INTERFUND LOAN, DECLARING THE VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2005-2006 a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Resolution No. 05 - 41 Councilor: 1 move for adoption of the proposed Resolution 05- Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) RESOLUTION NO. 05-41 - A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, ESTABLISHING AN INTERFUND LOAN, DECLARING THE VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2005-06 Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 05- please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 05- please say "nay. " Mayor/Councilors: Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes =failure to pass COUNCIL AGENDA -JUNE 14, 2005 page 7 9 PM 10. CONSIDER A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE, REPLACING RESOLUTION NO. 04-37 AND ALL SUBSEQUENT AMENDMENTS a. Staff Report: Finance Staff b. Council Discussion C. Council Consideration: Resolution No. 05 - 42 Councilor: I move for adoption of the proposed Resolution 05- Councilor: 1 second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) RESOLUTION NO. 05-42 - A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 04-3 7 AND ALL SUBSEQUENT AMENDMENTS TO DATE Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 05- please say "aye " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 05- please say "nay. " Mayor/Councilors: Mayor: Resolution No. 05- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes =failure to pass 9:20 PM 11. DISCUSSION OF STREET LIGHT ALTERNATIVE DESIGNS a. Staff Report: Engineering Staff b. Council Discussion COUNCIL AGENDA -JUNE 14, 2005 page 8 9:35 PM 12. LOCAL CONTRACT REVIEW BOARD (LCRB) - CONSIDER A CONTRACT FOR BANKING SERVICES a. Staff Report: Finance Staff b. LCRB Discussion C. LCRB Consideration: A motion to award a contract for city banking services to US Bank. 9:45 PM 13. COUNCIL LIAISON REPORTS 14. NON AGENDA ITEMS 15. EXECUTIVE SESSION (MAY BE CONTINUED FROM THE BEGINNING OF THIS AGENDA - SEE PAGE 2) - The Tigard City Council will go into Executive Session to evaluate employment of a public officer, review labor negotiations, and evaluate the employment-related performance of the chief executive officer of a public body, a public officer, employee or staff member under ORS 192.660(2)(a),(d), and (1). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10 PM 16. ADJOURNMENT I:tadmtcathylcca120051050614).doc COUNCIL AGENDA -JUNE 14, 2005 page 9 City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD In the Matter of the Proposed Ordinance(s) OREGON Ok'D 4k 65. j~~n, STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, ~N ieZ1~G 'A141eA TLZ-V , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) which were adopted at the City Council meeting of l~ • ' ~s , with a copy(s) of said Ordinance(s) being hereto attac ed d by reference made a part hereof, on the c26~4ay of , 20. 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13500 SW Hall Blvd., Tigard, Oregon eignature of Person who Perfoib ed Posting Subscribed and sworn (or affirmed) before me this 13g day of Oc7D~ _20 Dom. Signature of Notary Public for Oregon OFFICIAL SEAL GREER A GASTON NOTARY PUBLIC-OREGON COMMISSION NO. 373020 MY COMMISSION EXPIRES OCT. 10, 2007 \\TIG333\USR\DEPTSVIDM\GREER\FORMSWFFIDAVITSWFFIDAVIT OF POSTING - ORDINANCE.DOC avos+ Cn.vncuC City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD In the Matter of the Proposed Ordinances 05-01 through 05-16 OREGON STATE OF OREGON ) ORJ( ado. D.s. o-? County of Washington ) ss. City of Tigard ) Ucii ceI, hem oe O a4ly , being first duly sworn (or affirmed), by oath (or affirmation), depose an say: That I on December 15, 2005, I posted in the following public place, a copy of Ordinance Numbers 05-01 through 05-16, which were adopted by the City Council. Tigard Permit Center, 13125 SW Hall Blvd., Tigard, Oregon Signature of Person who Perfo d Posting t`h Subscribed and sworn (or affirmed) before me this day of PCCM GK , 2005. OFFICIAL SEAL JILL M BYARS NOTARY PUMIC-OREGON Signature of Notary Public for Oregon COMMISSION NO. 381793 MY COMMISSION EXPIRES JUNE 14,2M I:tadm~greerVo-s%af idavhslaffidavit of posting - 05 ordinances - 05-01 to 05-16 - permit center.doc CITY OF TIGARD, OREGON ORDINANCE NO.05- D? AN ORDINANCE DECLARING TIC CITY'S ELECTION TO RECEIVE STATE REVENUES WHEREAS, State Revenue Sharing Law, ORS 221.770, requires cities to annually pass an ordnance or resolution requesting state revenue sharing money; and WHEREAS, the law mandates public hearings be held by the City and that certification of these hearings is also required; and WHEREAS, in order to receive state revenue sharing in FY 2005-06, the City must have levied property taxes in the preceding year; and WHEREAS, the City did levy property taxes in FY 2004-05. NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION l: Pursuant to ORS 221.770, the City hereby elects to receive state revenues for the Fiscal Year 2005-06. SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By U n a 111 m o uS vote of all Council members present after being read by number and title only, this I L4 - day of , 2005. n.e Catherine Wheatley, City Recorder APPROVED: By Tigard City Council this day of~ , 2005. Craig irksen, Mayor A roved as to fon City Attorney G- (4•ar Date ORDINANCE No. 05-o 7 Page 1 fie. ✓ AGENDA TIGARD CITY COUNCIL BUSINESS MEETING June 14, 2005 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon > ADMINISTRATIVE ITEMS • Tualatin River Discovery Day - Saturday, June 25 - See attached Invitation • S Carolyn Long Reception - 6/29/05 1-3 p.m. - Chamber Building • Non- Agenda - Intergovernmental Agreement - Clean Water Services - See attached memo from Eric Hand • E-Mail Notifications - Listserv - See attached memo from Gary Ehrenfeld • Oregon Solutions - Problem Solving • Oregon Air National Guard - Base Relocation & Closure Commission hearing - request for attendance at hearing and for written testimony on the potential loss to the Pacific Northwest's capability to provide air defense. (See attached e-mail.) • Council Calendar: o June 17-19 Tigard Festival of Balloons - Cook Park (See http://www.tigardballoon.org./ ) o June 21 Council Workshop Meeting - 6:30 p.m. - Town Hall o June 23 Joint Meeting- PRAB/Council/Planning Commission - 7p.m. - Town Hall • Urban Renewal Public Outreach Consultant (Focus Meeting) o June 28 Council Business Meeting - 6:30 p.m. - Town Hall o July 4 4th of July Celebration and Holiday - City Offices Closed o July 12 Council Business Meeting - 6:30 p.m. - Town Hall > DISCUSSION OF URBAN RENEWAL ■ Community Development Staff • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to evaluate employment of a public officer, review labor negotiations, and evaluate the employment-related performance of the chief executive officer of a public body, a public officer, employee or staff member under ORS 192.660(2)(a)(d)(1). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660(2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660(2) (i) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (I)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. I:\adm\cathy\counciI%plnk street - study session agenda5\2005\050014.doc Rverkeepers 5pcci-al invitation to Mayor Craig Dir6en'. i and C't~ Couna B • ' Join us. in celekrating the river we lovc- At tke i 6t6 Annual u a a tin Kiver Discover, a 54turc 5 a une 2200 Tualatin River National Wildlife Kefuge'. CallTualaiinKivel-Leepen5at (505)590-5,3.15 for reservations and information or e-mail krian@tualatinriverkeepers.org °Te~• i ~2+hcga` ' i Washington County. Washington County Commissioner Roy Rogers Congressman David Wu Commissioner Dick•Schouten & Planning Commissioner Ramsay Weit Tualatin River National & Wife Karen Discovery Day 2003 Wildlife Ref ige - 2004 Discovery Day 2003 I~~G1 o I j-z p, 1§ Ilk) ~.d Tualatin }liver Discovery Day cjaturday, June 25 If you have a canoe, Please bring it. The Riverkeepers have gone through all of theirs, and are seeking loaners from other agencies. Canoes launch every 2 minutes. The ride is approximately 2 hours, with a van at the end of the ride that will return you to the beginning where your vehicle is parked. There are openings: from 8:30 - gam 9:10 am - the Mayor is scheduled, with room for 1 additional person. 9:20-9:40 am 0 OREGON The Oregon Solutions Network is comprised of businesses, non- SOUrrtONS profits, government agencies and citizen organizations that are able to connect their resources, expertise and interests to Some of our projects Include: collaborative, community based projects. The construction of 17 wind turbines in Sherman County. This project The Oregon Solutions Steering Committee serves as the hub of was permitted in four months as a result of early participation of the Oregon Solutions Network. They help connect the resources stakeholders that had siting concerns. of the Oregon community to projects. The Delta Ponds project will result in watershed and habitat restoration of Chair a Willamette River floodplain and develop the area as a center for recreation and environmental education. Ted Kulongoski, Governor, State of Oregon Rice Island is the largest in-water dredge disposal site in the Lower Business Representatives Columbia, and it is quickly approaching capacity. A diverse group of Tom Kelly, Board Chair, Oregon Business Association stakeholders are preparing to market Rice Island sand while ensuring John Ledger, Legislative Representative, Association of protective habitat for wildlife. Oregon Industries Zenger Farm, in outer Southeast Portland, encompasses both farm and Duncan Wyse, President, Oregon Business Council wetland and will serve as the state's only "eco-agricultural park" where visitors learn about ways that agriculture and natural areas can co-exist. Government Representatives Fort Clatsop-to-the-Sea-Trail team members are designing a trail from the Judge Mike McArthur, Sherman County Fort Clatsop Memorial, under Highway 101, and traversing multiple Michael Jordan, Chief Operating Officer, property ownerships to Sunset Beach and the Pacific Ocean as part of the Metro Regional Government Lewis and Clark Bicentennial. Jim Torrey, Mayor, City of Eugene Metro Carbon Offsets will provide individual motorists and businesses Ray Naff, Director, Governor's Economic OREGON in the Portland area the opportunity to contribute to a fund to purchase Revitalization Team SOLUTIONS transportation related carbon offsets in amounts sufficient to offset the C02 emissions from the vehicles they own or operate. Current partners Non-profit Representatives include: Jiffy Lube, Nike and the City of Portland. Eileen Brady, Vice President of The Farmer's Irrigation District fish screen project involved developing, Marketing and Information Services, Ecotrust prototyping, and utilizing fish-friendly screens that will help provide long- John Emrick, Board Chair, Meyer Memorial Trust term sustainability for the orchard industry in Hood River. Martin Goebel, President, Sustainable Northwest The development of an Opportunity Foundation facility in Madras will Staff provide vocational training for adults with disabilities. The facility will sit on a Brownfield redevelopment site and is the cornerstone of the Greg Wolf, Director, ortNational Policy Consensus Center downtown revitalization effort. Pete Dalke, Oregon Solutions Solving. Problems Oregon Solutions thanks all those Involved with our Kim Travis, Oregon Solutions projects, Including the following Network sponsors: in a NewWay The Governor's Office OREGON Oregon Community Foundation Sot.tmONS Bonneville Power Administration Portland State University, The Hatfield School of National Policy Consensus Center Phone: 503725.9092 Government College of Urban and Public Affairs Fax: 503725-9099 Samuel S. Johnson Foundation Portland State University www.ORsolutions.org• Post Office Box 751 Info@ORsolutions.org U.S. Bank Portland, Oregon 97207-751 mission of Oregon Sustainable Community Objectives Community Govemance System Te olutions is to develop The Oregon State Legislature signed these objectives into Oregon Solutions projects are implemented using the " law during the 2001 Legislative Session. Oregon Solutions sustainable solutions to Community Governance System. The projects grow out projects must address at least one sustainable community community based problems objective and attempt to address multiple objectives. of the collaborative efforts of government, businesses, and non-profits and support the sustainable community that support economic, Economy objectives. There are five elements of the Community environmental, and 1. A resilient economy that provides a diversity of good economic opportunities for all citizens. Governance System. community objectives and are built through the 2. Workers whose knowledge and skills are globally competitive, and supported by life-long education. 1. A Problem or ooportunily defined by the community collaborative efforts of businesses, government, Community that addresses at least one sustainable and non-profit organizations. community objective. 3. Independent and productive citizens. 4. Youth who are fully supported by strong 2. The Governor's designation of the Oregon In order to achieve sustainable solutions, we often families and communities. Solutions project and appointment of a neutral need to work across sectors, jurisdictions, 5. Downtowns and mainstreets that are community convener, who can lead a team to vital and active. address the challenge. interests, and issues. Oregon Solutions provides 6. 'Efficient development that saves infrastructure 3. An Oregon Solutions Team of federal, state, local, the mechanism and the place for this type of investments and natural resources. and other government entities, businesses, 7. Available and quality affordable housing. non-profits, and citizens who are needed, or can problem-solving to occur. Our staff works with Environment contribute to a solution. communities to bring diverse partners to the 8. Healthy urban and rural watersheds and species 4. An Integrated solution that leverages the resources of table. By using a collaborative process, the abundance and diversity. the Solution Team to meet the challenge at hand and 9. Clean and sufficient water for human sustainability objectives. partners reach agreement on what they will do and natural use. 5. A declaration of cooperation that team members together to solve the problem at hand. 10. Efficient use and reuse of resources, and elimination of sign that commits their resources and time in an harmful toxins in the environment. integrated action plan. This approach integrates and makes efficient use of public and private investments, "I believe that to meet the challenges. we face today it is.essential to engage businesses, government, non- overcomes impediments early on, elevates the profit organizations and. citizens in collective action. Oregon Solutions creates the place to come together visibility of the project and engages and provides the means to reach community agreements that connect Oregonians in solving these communities in creating solutions. challenges, in communities across the state." - Ted Kulongoski, Governor, State of Oregon MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council FROM: Gary Ehrenfeld, Information Technology Director DATE: June 14, 2005 SUBJECT: Listserv We have researched your request to find a method to e-mail notifications and information to the citizens of Tigard. Our research found that using a method called Listserv would be the best option for the City to use to accomplish this task. List hosting is a mailing list program for communicating with other people who have subscribed to the same list. Using e-mail, you can participate in Listserv pertaining to your topics of interest. When you submit a message to the server your message is relayed to all those on the Listserv. You receive messages from other participants via e-mail. There are several ways to accomplish this. • The method of using the City's e-mail GroupWise was considered, but is not a viable option due to system security and software support issues. • We can out-source the hosting at a cost of around $1,600 for the first year, then $1,200 per year after that, OR, • We can do the hosting ourselves which requires buying hardware and software around $5,000 then the on-going cost of staff for support. This would have an impact on the on-going services that we now provide to the City staff. Due to the current work load of providing services to City staff, the Information Services Department would recommend out-sourcing. Cathy Wheatley - Fwd: RE: Inform Your Mayors about Requested Action Page 1 From: Craig Prosser To: Cathy Wheatley; Joanne Bengtson Date: 6/14/2005 8:15:22 AM Subject: Fwd: RE: Inform Your Mayors about Requested Action Please add to the pink sheet tonight Craig Prosser Interim City Manager City of Tigard 503-718-2486 503-639-1471 fax craig@ci.tigard.or.us "Craig Dirksen" <cradir@colmac.com> 6/9/2005 2:40:29 PM think this is an important issue. Let's get Council's consensus on this letter, and see if Sally or someone can actually attend the hearing. I would do it myself but I am absolutely swamped at work and already have more than the usual number of meetings this month that impact my work schedule. cd -----Original Message----- From: Craig Prosser [mailto:CRAIG(a)ci.tigard.or.usl Sent: Thursday, June 09, 2005 2:03 PM To: Craig Dirksen Subject: Fwd: Inform Your Mayors about Requested Action FYI Craig Prosser Interim City Manager City of Tigard 503-718-2486 503-639-1471 fax craiQ(a)ci.tigard.or.us "Lindsay Jones" <Ijones(a)orcities.orq> 6/9/2005 2:03:15 PM Managers, Administrators, and Recorders: Please pass this information on to your mayors ASAP. Federal Issue Alert from League of Oregon Cities: Oregon Mayors are encouraged to attend the hearing AND to submit written testimony on the potential loss to the Pacific Northwest's capability to provide air defense capabilities. BRAC (Base Relocation and Closure) Commission Hearing with BRAC Chair Anthony Principi, Commissioner Philip Coyle and Commissioner James Hansen Friday, June 17th, 2005 Cathy Wheatley - Fwd: RE: Inform Your Mayors about Requested Action Page 21 911 NE 11th - Federal Building - Portland, Oregon (part of the BPA complex near Lloyd Center) 8:30 a.m. to 9:30 a.m. (Oregon portion of hearing) `Please note this hearing is at a Federal building and government issued I.D. is required. People are encouraged to arrive early to ensure sufficient time to clear security. Attached are a "draft" letter to the BRAC Commission (please make sure to address your testimony to Chair Principi, BRAC Commission), a point paper on the issue prepared by the Oregon National Guard Association and a link to a briefing on what this loss would mean to the Pacific Northwest. The 142nd Fighter Wing provides both continuous air defense and air superiority capabilities on 24-hour alert patrolling airspace north to the Canadian border and South to the California border - no other base in the Pacific Northwest can cover this range. You can mail your letter to the office of Congresswoman Darlene Hooley at 21570 Willamette Drive, West Linn, OR 97068 or fax to 503/557-1981 to ensure it will be delivered at the hearing on Friday, June 17th. If you have questions related to the BRAC recommendations and what it means to the Pacific Northwest, please contact: Colonel Bruce Prunk, Oregon Air National Guard 503/335-5000 or bprunk(a)_comcast.net or Colonel Mike Caldwell, Oregon National Guard 503/584-3980 or mike.caldwell(@military.state.or.us To access briefing: www.mil.state.or.us/ornga/index.html BEGIN-ANTISPAM-VOTING-LINKS NOTE: This message was auto-learned as non-spam. If this is wrong, please correct the training as soon as possible. Teach Canlt if this mail (ID 636163) is spam: Spam: http://spamkiller.colmac.com/canit/b.phP?c=s&i=636163&m=852c90ad1 e1 b Not spam: http://spamkiller.colmac.com/canit/b.php?c=n&i=636163&m=852c90adl e1 b Forget vote: Date The Honorable Anthony J. Principi Chairman, Base Realignment and Closure Commission Polk Building, Suite 600 & 625 2521 South Clark Street Arlington, VA 22202 Dear Chairman Principi, The recent DoD recommendation to the BRAC Commission moving the 142nd Fighter Wing's F- 15 aircraft to New Orleans and Atlantic City is a mistake. This decision creates a potential life threatening circumstance. It neglects the mission of Homeland Defense. The following discussion of facts clearly demonstrates why this decision places the Pacific Northwest and Western Region of the United States at risk. First, the 142d Fighter Wing in Portland, Oregon, protects our homeland with the F-15 Eagle jet fighter. Their present position is geographically strategic; providing both continuous air defense and air superiority capabilities from northern California far into Canada. This is part of the 24- hour continuous alert North American Air Defense (NORAD) system. No other base in the Pacific Northwest covers this range, and without it we are at risk. Secondly, intelligence reports consistently reveal Al Queda and its franchise terrorist cells are continuing to probe our aviation resources as sources of effective weaponry. Most of the major routes for airlines operating between Asia and North America traverse the West Coast airspace, with many taking off at Western International Airports heavily "fuel loaded" for long flights. Reflecting back to 9/11, and by proactively using current day intelligence information, it would be nothing short of woeful negligence to not maintain a dedicated Air Defense Fighter Wing to provide logistic and operational support to an alert mission in protection of the western United States. Lastly, the citizens of the Pacific Northwest and Northern California deserve the same protection afforded the Eastern United States. This decrease in Air Defense capability, coupled with known current threats and the likelihood of multiple targets that are widely dispersed becomes a scenario that is more appealing and potentially a very successful opportunity for the terrorist. Realistically, the 142nd Fighter Wing's homeland defense mission is more critical now than previously perceived. The DoD recommendations degrade the Homeland Security of the Northwest and the entire nation. This cannot and should not be ignored. I believe that a maximum effort must be generated to change the DoD recommendation that transfers Dedicated Air Defense from the Northwest. I strongly ask for your support and leadership to help reverse this DOD recommendation. Thank you for your help and consideration in keeping the Pacific Northwest and the United States safe. Respectfully yours, (Constituent) OREGON NATIONAL GUARD ASSOCIATION P.O. Box 14350, Salem, Oregon 97309-5047 Phone 503 584-3030 FAX 503 584-3052 Email ornga(aD-mil.state. or.us "Ensuring America's Leadership Provides a Strong National Guard" Defending the Northwest - Point Paper "The US Government has no more important mission than protecting the homeland from future terrorist attacks" - President George W. Bush "Since 9/11, the department has a focus on homeland defense" - Secretary of Defense Testimony to the BRAC commission We're well postured to meet demands of air sovereignty alert ...we keep a presence in virtually every significant geographic area of the United States" - Acting Secretary of the Air Force Testimony to the BRAC Commission The DoD recommendations to the Base Re-alignment and Closure (BRAG) Commission compromise the security of the Northwestern United States. A region of 11 million people will be defended by a single fighter alert site equipped with two aircraft and a skeleton maintenance crew. This is less capability than existed prior to 9111.... 1. The USAF BRAC recommendations are designed to consolidate aircraft onto fewer installations and to eliminate excess infrastructure. One goal was to create reserve component fighter units possessing at least 18 aircraft rather than the 15 aircraft standard of today. To determine candidates for closure or re-alignment, the USAF established metrics to rank order every USAF installation - both Active and Reserve. These metrics failed to adequately weight geographic location and a unit's ability to accomplish the primary DoD mission of Homeland Defense. This failure has led to a DoD recommendation that is not in alignment with the US governments' top priority: protecting the homeland from future terrorist attacks. 2. The DoD BRAC recommendation compromises the security of the Northwest United States: a. Reduces air defense capability below September 11th, 2001 levels i. A typical Alert Detachment consists of two fighter aircraft - a 15 aircraft Air Defense Squadron exists today. ii. The lack of other fighters and the distances involved (Klamath Falls, OR; Mt. Home AFB, ID; Fresno, CA; and Hill AFB, UT) makes the timely response of additional resources to major population centers and/or critical infrastructure problematic at best. b. Large population centers with substantial forecast growth c. Hundreds of international aircraft land, depart, or over-fly daily d. Majority of trans-Pacific maritime routes e. Significant foreign terrorist related activity in this region f. Only area in the United States within reach of Pacific-rim threat nations g. Aerial drug smugglers routinely utilize routes through Washington and Oregon 3. The primary goal of BRAC is to save money. The DoD has not provided a cost breakdown of savings generated by the proposed re-alignment at the Portland Air National Guard Base. Our initial analysis of publicly released information indicates that closing F-15 operations in Portland would generate little - if any - cost savings over the period mandated by the BRAC law. While an accurate analysis cannot be accomplished until the DoD releases cost information, one thing is clear - Homeland Defense of the Northwest will be compromised. a. Air National Guard fighter units run exceptionally efficient flying operations - on average 10% more efficient than the Active Component (the 142 FW is 20% more efficient). If cost savings is important, it is obvious that the wrong component is being targeted. Cost Analysis - Typical Flying Year (4000 Flight Hours) Active Duty ANG 142 FW Cost/Hour $10,327 $9,102 $8,213 4000 Hours $41 Million $36 Million $33 Million b. The Air National Guard brings bases to people - the USAF brings people to bases. While the USAF is able to relocate their force to the bases that remain, the Air National Guard stands to lose a highly skilled force of pilots and maintainers - our people are imbedded in the community, they will not move to New Jersey. c. In addition to losing an existing force of trained individuals, the bases that are growing will need to recruit and train additional people to support the growth. While we cannot find training costs captured in the DoD BRAC recommendation, it is obvious that losing skilled labor and having to train new replacements is not free. 4. The DoD BRAC recommendation increases three reserve component F-15 units from 15 to 24 aircraft each. The USAF has stated that units equipped with 18 aircraft are acceptable. Providing each of these units with 6 aircraft above the USAF requirement results in a total of 18 aircraft that would otherwise be available for homeland defense missions in the Northwest. 5. The DoD BRAC recommendation stand's-up a new F-15 Aggressor Squadron at Nellis AFB in Nevada. These aircraft are intended for use as training aides - a mission accomplished today with USAF F-l6's and other readily available assets. This action alone drains an additional 18 aircraft that would otherwise be available for homeland defense missions in the Northwest. 6. Diminishing Governor Kulongoski's manpower pool dedicated to state emergencies: a. Oregon will lose approximately 650 guardsmen immediately available for civil support: i. Wild fires ii. Floods iii. Earthquake / Volcanic eruptions iv. Airport security b. Violates United States Code (Title 10) i. The New Jersey and Illinois congressional delegations are challenging DoD's authority to close ANG facilities without the consent of the Governor s~Ud AGENDA ITEM # Seas i D V1 FOR AGENDA OF to . 1 r.► 105 RAMIs CREW CORRIGAN, LLP ATTORNEYS AT LAW 1727 N. W. Hoyt Street Portland, Oregon 97209 (503) 2224402 MEMORANDUM Fax: (503) 243-2944 THIS MEMORANDUM CONSTITUTES AN ATTORNEY/CLIENT COMMUNICATION, AND AS SUCH IS A RECORD EXEMPT FROM PUBLIC INSPECTION PURSUANT TO ORS 192.502(9). TO THE EXTENT IT IS DISCUSSED DURING A PUBLIC MEETING, THAT DISCUSSION SHOULD OCCUR IN AN EXECUTIVE SESSION HELD PURSUANT TO ORS 192.660(1)0. TO: Jim Hendryx, Community Development Director, City of Tigard Barbara Shields, Long Range Planning Manager FROM: Timothy V. Ramis, Gary Firestone, City Attorney's Office DATE: May 17, 2005 RE: Urban Renewal - County Corridor Plan BACKGROUND The City has been considering developing an urban renewal plan for one or two areas of the City. The County has also been considering developing an urban renewal plan that would include at least some area within the City. The City and County have been discussing how to coordinate their efforts, particularly in fight of the City Charter provisions that require voter approval of tax-increment financing or of any urban renewal plan that could result in taxes being imposed on property outside the urban renewal area. The timing of elections (only possible in May and November) could affect the timing of any urban renewal plan developed by the County.' The County has recently suggested an approach that would have the County develop a "Corridor Plan" as a precursor to an urban renewal plan. The voters would then be asked to approve tax increment financing based on the plan. We provide this memorandum in response to your request for an analysis of the approach suggested by the County. 'It also affects City efforts, but this memorandum addresses only issues relating to coordination with the County. We have already provided information as to.the process required for a city urban renewal plan. Memorandum re: Urban Renewal - County Corridor Plan May 17, 2005 Page 2 ISSUE Would a vote on tax increment financing held before the development of an actual urban renewal plan satisfy the requirements of Charter Section 47, which requires a vote on tax increment financing? ANSWER Charter Section 47 is not clear as to whether a binding election could be held in advance of development of an actual urban renewal plan. It is possible to interpret the Charter provision as allowing such a vote, but it is also possible to interpret the Charter provision as requiring an urban renewal plan before the voters can decide the issue. Even if the Charter provision is interpreted as allowing the election before the urban renewal plan is approved, there are risks involved with holding the election before an urban renewal plan is developed. ANALYSIS Charter Section 47 provides: The City shall not approve an urban renewal plan or an amendment of an urban renewal plan if such plan includes tax increment financing as a permissible means of paying the debts and obligations of the agency unless, prior to the activation and implementation of tax increment financing, such method is approved by the voters of the City at a regular or special City election held in May or November. This provision contains at least one ambiguity. The term "such method" could be interpreted as referring to tax increment financing generally. It could also be interpreted as referring to the specific tax increment financing program included in the plan that the City is considering. If the first interpretation is accepted, then it is possible to have a general or broad voter approval of tax increment financing without an actual urban renewal plan. If the second interpretation is adopted, then the urban renewal plan is needed before voters can decide whether to accept tax increment financing. Under PGE v. BOLI, the first step in interpreting a legislative enactment is to consider the text of the provision, in context. An argument can be made that a comparison of Section 47 and Section 48 shows that the voter approval in Section 47 is intended to apply to the method of financing only, not to the plan. Section 48 provides in part: "Any urban renewal plan or amendment thereof hereafter proposed or adopted shall require that the plan, including the method of financing the same, shall be approved by the voters at a regular or special City election in May or November, if such plan or amendment would or could involve the levying of a tax on properties outside the urban renewal area to pay the debts or Memorandum re: Urban Renewal - County Corridor Plan May 17, 2005 Page 3 obligations to be incurred in carrying out the plan." Unlike Section 47, this section clearly requires a vote on the plan, including the method of financing. The same language could have been used in Section 47, but was not, and courts could conclude that the use of different language demonstrates the intent that the two provisions should be interpreted differently. However, it is also possible to read Section 47 as providing a sequence of events - consideration of the urban renewal plan by the Council, followed by a referral to the voters before the tax increment financing portion of the plan can take effect. Assuming that the ambiguity cannot be resolved by consideration of the text and context, the next step in the analysis is to consider legislative history, which for voter approved charter amendments, includes the ballot measure and other materials from the voters pamphlet from the election at which the Charter amendment was adopted. The caption ofthe ballot measure was "Charter amendment restricting City Council urban renewal activities." The question that was approved (by a vote of 1855 to 343) was "Shall the Tigard Urban Renewal Agency be abolished and creation of new such agencies be restricted." The "purpose" statement on the ballot was "Amends City Charter to abolish Tigard Urban Renewal Agency when legally possible; allows agency to be recreated with restrictions; limits financing alternatives." The caption, question and purpose indicate an intent to restrict the authority of any urban renewal agency. It is possible that a court would conclude that the intent of the voters was to restrict urban renewal as much as possible, which would result in an interpretation of Section 47 that only plan- specific tax increment financing could be approved. If the ambiguity cannot be resolved by text and context or by legislative history, a court then considers maxims of statutory construction that do not relate to interpretation of language. We are unaware of any maxim that would definitively point to the correct interpretation. One general consideration is that the goal of interpretation is to determine the intent of those who passed the measure. It is possible that looking at the totality of the situation, a court would conclude that the general intent of the voters in approving the charter amendments was to give voters the authority to approve or disapprove specific aspects of urban renewal plans. Ifthat was the voters' intent, then Section 47 requires an urban renewal plan to be at least proposed before the election on tax increment financing. There is enough uncertainty that we cannot predict how a court would rule. We note that because the measure was adopted by the voters, an interpretation by the Council would not be subject to deference. If the County's approach of a vote prior to adoption of an urban renewal plan is attempted, we note that there is a substantial risk that the approach would not be upheld by a court. Memorandum re: Urban Renewal - County Corridor Plan May 17, 2005 Page 4 Other risks exist for this approach. One major risk is that the voters may be less likely to approve the concept of tax increment financing without an urban renewal plan. They maybe less likely to approve tax increment financing based on a conceptual plan or hypothetical situation than they would if an urban renewal plan had been developed and approved, or at least developed and proposed. A ballot measure not based on .a specific urban renewal plan could create confusion. A second risk is that if the final urban renewal plan differs from the Corridor Plan, the vote may be ineffective to justify the final plan. If the voters approve tax increment financing as stated in a conceptual plan or as stated by a ballot measure based on a hypothetical situation, the vote would not be effective for any changes from the conceptual plan or hypothetical situation. A third risk is that the County authority to develop a Corridor Plan is unclear. Presumably the plan would be an exercise of planning authority, but the County has limited or no planning authority within city limits. While it might be possible to execute an IGA to give the County planning authority (or to make the process a joint effort), that could delay the process further. Furthermore, the only statutory authority for tax increment financing is in the context of urban renewal and urban renewal plans. A Corridor Plan that is not an urban renewal plan cannot require or authorize tax increment financing, it can only suggest or recommend tax increment financing be included in a future urban renewal plan. It is possible that a court could find that such a plan does not provide a sufficient basis for the voters to be able to make a decision under Section 47. G:\muni\Tigard\urbrenmemo0 51 I OS.wpd AGENDA ITEM # 2 FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Acknowledge and Commend Nikki Pham for Her Efforts as the Tigard High School Student Envoy to the City of Tigard PREPARED BY C. Wheatley DEPT HEAD OK CITY MGR OK t~ ISSUE BEFORE THE COUNCIL Should the Council acknowledge and commend Nikki Pham for her efforts as the Tigard High School Student Envoy to the City of Tigard? STAFF RECOMMENDATION Adopt the proposed resolution. INFORMATION SUMMARY Ms. Nikki Pham of the Tigard High School has served as the School Envoy to the City of Tigard for the past school year. Ms. Pham has given the City Council timely and informative updates about student activities. Many of these activities included students' efforts to help community members in need. Ms. Pham's reports have given the community an opportunity to hear about the positive activities performed by Tigard's students. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Two target areas benefit from the Student Envoy Program: 1. Community Character & Quality of Life Communication Goal: The City will maximize accessibility to information in a variety of formats, provide opportunities for input on community issues, and establish effective two-way communication. 2. Schools & Education Two-Way Communication Goal: School districts will ensure effective two-way communication to the entire community by regularly providing information about school-related issues. ATTACHMENT LIST 1. Proposed Resolution FISCAL NOTES N/A 1AadmlpackeV05k0500141pham ais.doc AGENDA ITEM NO.3 - CITIZEN COMMUNICATION DATE : JUNE 14, 2005 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED /3ay T~ C1 T7 CITIZEN COMMUNICATION Page 1 kr_15k r" ~l ~L t o5 TIGARD HIGH LEADERSHIP 9000 SW DURHAM ROAD • TIGARD • OREGON* 97224 (503) 431-551 8 0 FAX (503) 43 1 -54 1 O HTTP://THS.TTSD.K 1 2.OR.U8/LEADER8HIP/HOME.HTML City Council Student Report: June 14,2005 ' zoa~-zoos , t. a ti k I. Academics a. Last day for Seniors was 06-09-05 ` Kris Foltz b. Finals week (for underclassmen) c. % day left for underclassmen 11. Athletics a. S rin Sorts Awards on June •1 ~na P 9 P ec Kpiz~lati Vii, d b. Excited to work with our new AD I. Kevin Bryant 2' a 're ry Vii' , x4, c. Upcoming events: Daily Doubles for Fall 'r s ~~aa III. Arts irhai to Z a. Choir a<n t` I. Final concert included ''9 a iii recognition for Seniors ,k R b. Band e , ; q~' i. Performed at the Graduation ar~sp hta'` Ceremony if. Band Camp during Summer 4AS ~ {<A~ c. Theatre I. Finished up their Showcases . if. Thespian banquet with Awards ro, ,,r Ali ; tq^gq 4, ~ y{~ IV. ACTIVITIES a. Senior Breakfast I. Friday, June 10th at 8am If. Senior Slide Show and goodbyes b. GRADUATION!!! I. Friday, June 10th if. Douglass Memorial Stadium at b 7:30 pm „iii. Sober Grad-Night Party at ''y Hawthorne Farms j3 b/IqlDs- GRETCHEN E. BUEHNER 13249 SW 136' Place Tigard, Or 97223 TIGARD (503) 684-1031 FAX (503) 5904205 June 14, 2005 TO THE MAYOR AND CITY COUNCILORS In recent months the Council has talked about the issue of making entrances to the City more inviting. I have the following suggestion to start the process. Washington County is currently doing major renovation of Walnut Avenue between 121x` and 135''. At the intersection of 135', the street is being realigned and access to Walnut Court will be blocked. Under the current plan, there will be a tremendous amount of unattractive concrete around the hammerhead termination of Walnut Court and along Walnut at the 135` intersection. I suggest that a portion of that concrete area be replaced with a large planter. The inexpensive time to create such a planter is when street improvements are in progress. A second location is at the corner of Walnut and Barrows. A developer has started the process to develop the acreage located across from Albertsons. Why not obtain a small area of land to include a planter and welcome to Tigard sign at the corner? This could be constructed at the same time that the developer is constructing required street improvements along Walnut. Filled with low maintenance plants, these could provide a visually pleasing entrance to the City from Barrows Road. In addition, a new subdivision, already approved by planning, and located about two blocks from the 135' intersection, will need to have a large existing house taken out within the next several months. There are several large, mature shrubs (rhododendron, azalea, etc.) located around the house. When the house is bulldozed, these plants will be destroyed. Why doesn't the City make arrangements to save some of these plants and plant them in planters (such as at 135' and Walnut) and/or at local city parks? This would be an inexpensive way for the City to obtain mature plants which would be otherwise be destroyed. I suggest that Planning note applications which provide for existing homes to be destroyed, so that Parks could followup on saving large shrubs. Sincer y, Gretchen /Buehn Ar 4 Agenda Item No. -3 Meeting of L 1 N cs Transcription of 5th Tuesday notes by Stacie Yost May 31, 2005 at the Library Community Room: Council Present: Mayor Dirksen; Councilors Wilson, Sherwood and Woodruff Start Time: 7:00 PM End Time: 9:05 PM Sign in sheet: Name Address Topic Betty Gray 14985 SW 791Avenue 79` Avenue LID Meg Gray 14985 SW 791h Avenue 79 No LID Kristin Preston 14955 SW 79th Avenue No LID/No 60 foot Road Project Robert Preston 14955 SW 79th Avenue No LID/No 60 foot Road Project Cleon Cox III 13580 SW Ash Ave 97223 Speed Bump John Frewing 7110 SW Lola Lane 97223 Parks Paul Wandell 15218 SW Thurston Lane 79`h LID George Guyer 7890 SW Gentle Woods, Tigard 79`h Avenue Improvements Gretchen E. Buehner 13249 SW 136`h PI Branding Patricia Leonard 7072 SW Barbara Lane Burke Property Bill Tanner 8085 SW Churchill Ct. $ of 79`h Survey Janet Goetz 15340 SW Sequoia listen Bruce Carlson 15050 SW 79`h Avenue 79th LID Lisa Hamilton-Treick 13565 SW Beef Bend Rd Jacob Johnson 15055 SW 79TH 79 LID Charles Schneider 11195 SW Tigard St Zone Regina Mater 7895 SW Gentle Woods 79th LID Fifth Tuesday, May 2005 - Welcomel 79`h Avenue Zoning - Issues with destroying homes and environmental concerns AGENDA o 79TH Avenue LID o Speed Bump o Parks o Branding o Property Maintenance o $ for 79th Survey o Zone 4-P,5- Prepared by Joanne Bengtson Executive Asst. to the City Manager City Council Fifth Tuesday 5/31/05 Page 1 MEMORANDUM Administration CITY OF TIGARD Shaping A Better Community TO: Honorable Mayor and City Council Agenda Item No. 4.2o- For Agenda of June 14. 2005 FROM: Cathy Wheatley, City Record e DATE: June 1, 2005 SUBJECT: Three-Month Council Calendar Regularly scheduled council meetings are marked with an asterisk June 14* Tuesday Council Business Meeting - 6:30 pm, Town Hall 17-19 Friday - Tigard Festival of Balloons - Cook Park (See Sunday htto://www.tigardballoon.org/) 21 * Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 24 Friday Annual Volunteer Recognition Event - 6:30 - 8 p.m. - Library Community Room 28* Tuesday Council Business Meeting - 6:30 pm, Town Hall July 4 Monday Tigard 4th of July Celebration; Holiday - City Offices Closed 12* Tuesday Council Business Meeting - 6:30 pm, Town Hall 19* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 26* Tuesday Council Business Meeting - 6:30 pm, Town Hall August 9* Tuesday Council Business Meeting - 6:30 pm, Town Hall 16* Tuesday Council Workshop Meeting - 6:30 pm, Town Hall 23* Tuesday Council Business Meeting - 6:30 pm, Town Hall 30 Tuesday 5th Tuesday Council Meeting - 7-9 p.m., Library Community Room I:tadmklty councih9-month calendar word fonnat.doc 3-Month Council Calendar - June - August 2005 1 Tigard City Council Tentative Agenda 2005 Meeting Date: June 21, 2005 Meeting Date: June 28, 2005 Meeting Date: July 12, 2005 Meeting Type/Time: Workshop/6:30 p.m. Meeting TypelTime: Business/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall o Greeter: Greeter: Greeter: C7 Materials Due @ 5: June 7, 2005 Materials Due @ 5: June 14, 2005 Materials Due @ 5: June 28, 2005 0 Bid Opening Deadline: June 6, 2005 Bid Opening Deadline: June 13, 2005 Bid Opening Deadline: June 27, 2005 :3 n Scan Deadline @ noon: June 3, 2005 Scan Deadline @ noon: June 10, 2005 Scan Deadline @ noon: June 24, 2005 Req to Sched Due @5: May 13, 2005 Req to Sched Due @ 5: May 20, 2005 Req to Sched Due @5: June 10, 2005 CCD Televised: No Televised: Yes Televised: Yes Attorney Attends: No Attorney Attends: No Attorney Attends: Yes U3 1. Review Heritage Tree Program - Dennis K. - Study Session Study Session ° CD 3 30 min.' Executive Session - City Manager Recruitment - Executive Session - City Manager Recruitment - Z 2. Discuss Penalties as Provided in Tree - Sandy - 30 min. - Sandy - 60 min. Protection Section of Code - Jim H./Dennis K. - Executive Session - Land Acquisition - Dennis K. Executive Session - Interim City Manager Review 30 min 30 min - Sandy - 30 min. \ 3. Progress Report - Hall Blvd/Highway 99W Consent Agenda Consent Agenda -Q Intersection Improvements - Gus- 20 min Appoint (name) to the Library Board - 4. Discuss Solid Waste Rates and Program RES - Margaret Changes - Dennis - 30 min Appoint Members to the City Center Advisory 5. Discuss Amending TMC 7.40.180 - Re: Amend Commission - Jim H. Hours of Work for Construction Noise - LCRB - Award Contract for Construction of a Jim H. - 30 min Parking Lot and Pathway Leading to the Exist- 6. Executive Session - City Manager Recruitment - ing Park Shelter East of Hall Blvd. - Gus Sandy - 30 min * May be moved. Application deadline 6/17, then interviews. Business Meeting Business Meeting Joint Meeting with Planning Commission to Branding/Graphic Identity - Liz - 60 min Review and Discuss Implementation/Funding (Liz preparing RS) for Downtown Improvement Plan - Jim - 50 min Review and Adopt Resolution Accepting the Im- TVF&R - Dennis - Need RS plementation Plan for the Tigard Downtown Metro Update on Highway 217 Corridor Study - Improvement Plan - Jim - 25 min Jim H. 30 min Adopt Principles for Location and Purchase of Solid Waste Rate Adjustment - PH - RES - Park and Open Space Properties - RES - Dennis - 15 min Dennis - 15 min QJPH - Appeal First Baptist Church Expansion - RES - Morgan - 30 min 6/72005 1 Tigard City Council Tentative Agenda 2005 Meeting Date: July 19, 2005 Meeting Date: July 26, 2005 Meeting Date: August 9, 2005 Meeting Type/Time: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting TypefTime: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: July 5, 2005 Materials Due @ 5: July 12, 2005 Materials Due @ 5: July 26, 2005 Bid Opening Deadline: July 4, 2005 Bid Opening Deadline: July 11, 2005 Bid Opening Deadline: July 25, 2005 Scan Deadline @ noon: July 1, 2005 Scan Deadline @ noon: Scan Deadline @ noon: July 22, 2005 Req to Sched Due @5: June 17, 2005 Req to Sched Due @5: June 24, 2005 Req to Sched Due @5: July 8, 2005 Televised: No Televised: Yes Televised: Yes Attorney Attends: No Attorney Attends: Yes Attorney Attends: Yes Study Session Study Session Executive Session - City Manager Recruitment - Executive Session - City Manager Recruitment - Councilor Harding absent. - Sandy - 30 min. - Sandy - 30 min. Urban Renewal Financing - Jim H. - 45 min Executive Session - City Manager Recruitment - Branding/Graphic Identity - Liz - 60 min - Sandy - 30 min. (Liz preparing RS) Joint Mtg w/Planning Com - Review Land Use Recommendations for Tigard Downtown Consent Agenda Consent Agenda Improvement Plan - Jim - 50 min Business Meeting Business Meeting PH - Amend TMC to Clarify that SDC Fees Are Update on Library Operations - Margaret - 15 min. Payable at the Time a Permit is Issued - Jim - 30 min Council Goal Update - 2nd Quarter - Joanne - 30 min Transportation Financing Strategies Task Force Report - Gus - 20 min Need RS on following Standing Item: Chamber of Commerce? 6/7/2005 2 Tigard City Council Tentative Agenda 2005 Meeting Date: August 16, 2005 Meeting Date: August 23, 2005 Meeting Date: September 13, 2005 Meeting TypelTime: Workshop/6:30 p.m. Meeting Type/Time: Business/6:30 p.m. Meeting Typefrime: Business/6:30 p.m. Location: City Hall Location: City Hall Location: City Hall Greeter: Greeter: Greeter: Materials Due @ 5: August 2, 2005 Materials Due @ 5: August 9, 2005 Materials Due @ 5: August 30, 2005 Bid Opening Deadline: August 1, 2005 Bid Opening Deadline: August 8, 2005 Bid Opening Deadline: September 20, 2005 Scan Deadline @ noon: July 29, 2005 Scan Deadline @ noon: August 5, 2005 Scan Deadline @ noon: August 26, 2005 Req to Sched Due @5: July 15, 2005 Req to Sched Due @5: July 22, 2005 Req to Sched Due @5: August 12, 2005 Televised: No Televised: Yes Televised: Yes Attorney Attends: No Attorney Attends: No Attorney Attends: Yes Study Session Study Session Councilor Harding absent. National Incident Management System Study Course and Test - Dennis - 2.5 hours Consent Agenda Consent Agenda Business Meeting Business Meeting 6/7/2005 3 AGENDA ITEM # FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution Appointing Rick Parker to the Budget Committee and Kevin Luby y-as an Alternate to the Budget Committee PREPARED BY: Tom Imdieke DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council appointment Rick Parker to the City's Budget Committee and Kevin Luby as an alternate to the City's Budget Committee as recommended by the Appointments Advisory Committee. STAFF RECOMMENDATION Act on the recommended appointments to the Budget Committee. INFORMATION SUMMARY Mike Benner has just completed two full terms on the City's Budget Committee. Given the vacancy, the Appointments Advisory Committee recently conducted interviews with those citizens who applied to become members of the Budget Committee. The interview committee is recommending that Rick Parker be appointed by the City Council to a three-year term on the Budget Committee beginning July 1, 2005 and also that Kevin Luby be appointed as an alternate to the Budget Committee beginning July 1, 2005. Alternates are appointed to City Boards and Committees so that in the event of a member's midterm resignation, an appointed alternate could be appointed to member status by the Council, and would complete the remaining portion of the term from which the member had resigned. Mr. Parker has been a Tigard resident for six years and currently works as a Fire Fighter for Clackamas County Fire District #1. Mr. Luby has been a Tigard resident for nine years and is an attorney working primarily in the area of construction and real property law. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Resolution appointing Rick Parker to the Budget Committee and Kevin Luby as an alternate to the Budget Committee. FISCAL NOTES N/A AGENDA ITEM # 14, q FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Resolution of the City of Tigard Approving a modification to the Intergovernmental Agreement for the Metropolitan Area Communications Commission PREPARED BY: Gary Ehrenfeld DEPT HEAD OK CITY MGR OK ' ISSUE BEFORE THE COUNCIL Should the City Council approve a modification for Public, Educational, and Government (PEG) access funding as recommended by the Metropolitan Area Communications Commission (MACC) by adopting a proposed resolution to modify the Intergovernmental Agreement with MACC? STAFF RECOMMENDATION Approve the proposed resolution. INFORMATION SUMMARY The MACC IGA requires that member jurisdictions decide all issues related to the allocation of franchise fees. These decisions also require all 14 MACC jurisdictions agree on these issues. The changes to the IGA with MACC have been discussed at past Council meetings and it was agreed to support the changes. Under the modification, jurisdictions would contribute a proportionate share of the annual PEG Access budget based on the number of Comcast subscribers, instead of a percentage of the franchise fees. The City's payment will be $6,920 per year. The City would also receive a one-time payment of approximately $56,000 from the $500,000 of PEG operating reserves. OTHER ALTERNATIVES CONSIDERED Not approve the resolution. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life Goal #1) Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities for input on community issues and establishing and maintaining a program of effective two-way communication. ATTACHMENT LIST 1. Resolution and attachments. FISCAL NOTES Proposed budget would decrease the City's payment to $6,920 per year. iAadmlpecket'0510500141maco resolution 05.doc MACC Intergovernmental Agreement Amendment Report on Commission Recommendation May 2005 Dear Mayor and Council Members: On May 5, 2005, the Metropolitan Area Communications Commission (MACC or Commission) unanimously adopted MACC Resolution 2005-04 (Attachment A), recommending to the MACC member jurisdictions that they amend "Exhibit A" of the MACC Intergovernmental Agreement (IGA), regarding future funding support for Public, Education, and Government Access (PEG Access) to be effective on July 1, 2005. This new funding formula replaces the current PEG Access funding from the jurisdictions which expires on June 30, 2005. History of PEG Access - MACC originally managed PEG Access beginning in 1988, after a failed attempt by the cable operator. MACC created Tualatin Valley Community Access (TVCA) and an award-winning PEG program. In 1994, PEG resources and staff were spun off as a nonprofit entity, TVCA, ultimately changing its name to Tualatin Valley Television / TVTV in 2002. In February 2005, the Commission decided to cease contracting for these services and to return PEG Access to MACC's management. The Commission also decided MACC's PEG Access program will operate as Tualatin Valley Community Television or TVCTV beginning on July 1". New MACC PEG Emphasis - At the direction of the Commission, the new TVCTV program will place more emphasis on government and community programming in MACC's service area (definitions in Attachment B). This will include allocations of government and community programs produced for each jurisdiction (Attachment C), ensuring that each jurisdiction receives a direct benefit from their PEG Access contribution. TVCTV will also significantly increase its outreach to MACC jurisdictions in order to improve the quality and value of productions to our members. Those jurisdictions whose council/commission meetings are currently covered by TVTV will continue to have these services provided by TVCTV at the same level as provided during this fiscal year. In addition, the City of Forest Grove is going to have a civic studio constructed in their auditorium and will have one of their meetings cablecast each month. TVCTV will also work closely with area school districts and educational groups to increase participation in Educational Access programming, benefiting the schools, students, and their communities. Although a Public Access component will be maintained to provide individual citizens with an opportunity to learn how to produce programming, these services will be at a more modest level. MACC Governance and Franchise Fee Funding - Although the Commission makes most of MACC's policy decisions, the IGA requires that member jurisdictions decide all issues related to the franchise fee allocations. And, such IGA amendments require all fourteen MACC jurisdictions to agree on these changes. Currently, your jurisdiction provides 20% of your cable franchise fees to support MACC franchise administration and regulation, and 15% for PEG 2 Access operations. Under the Commission's recommendation for future PEG Access funding, jurisdictions would contribute a proportionate share of the annual $500,000 PEG Access budget (annually adjusted by a COLA) instead of a percentage of franchise fees (Attachment D shows amounts by jurisdiction and reductions from current PEG contributions). The Commission has also recommended that $500,000 of PEG operating reserves, accumulated by the nonprofit organization TVTV over the last ten years, be returned to the jurisdictions. These funds will be distributed, in proportionate shares, to jurisdictions during the first quarter of FY06 (Attachment E shows the returns by jurisdiction). The Commission plans for MACC to retain the remaining PEG Access operating reserves to supplement the PEG funding provided by the jurisdictions. The MACC PEG budget will include $550,000 in PEG Access funding in FY05/06 ($500,000 from the jurisdictions and $50,000 from retained reserves), this is $70,000 less than what TVTV received in FY04/05. We believe this budget will provide a sound, basic PEG Access program that is more responsive to the needs of its members. Jurisdictions that want PEG Access services above the basic amount will be able to separately contract with TVCTV for such services. In addition, TVCTV will continue to seek other funding and contracting opportunities to supplement this funding. We have provided a "model resolution" your jurisdiction can use to adopt the IGA Amendment. All jurisdictions must adopt the provisions of this resolution, without change, to ensure passage of the IGA amendment. TVTV - MACC Management Transition - The transition of management from the nonprofit TVTV to MACC is continuing and will be completed by July 1, 2005. Since the time for the transition is short, and MACC has much to learn from TVTV staff, and we expect to carry forward most of their current services into FY05/06, we also plan to retain most of the current staff to help make the transition even smoother. Once the transition is complete, MACC will be able to do a complete review of the PEG Access operations over the next year, adjusting where necessary. We are available to answer any questions about the Commission's recommended amendment of the IGA and MACC's future management of PEG Access. Thank you for your consideration of this important amendment to MACC's IGA. Attachments: A - MACC Resolution 2005-04 Recommending IGA Amendment B - MACC/TVCTV Government and Community Programming C - Distribution of Government and Community Programming by Jurisdiction D - Recommended Franchise Fee Support for PEG Access by Jurisdiction E - Estimated PEG Access Reserves to be Returned to Jurisdictions Attachment A METROPOLITAN AREA COMMUNICATIONS COMMISSION RESOLUTION NO. 2005-04 A RESOLUTION AMENDING EXHIBIT A OF THE MACC INTERGOVERNMENTAL COOPERATION AGREEMENT, AND RECOMMENDING APPROVAL OF THE AMENDMENT BY THE MACC MEMBER JURISDICTIONS WHEREAS, the Metropolitan Area Communications Commission, hereinafter "MACC", is an intergovernmental cooperation commission formed in April, 1980 under ORS Chapter 190, with Washington County and the cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, Lake Oswego, North Plains, Rivergrove, Tigard, and Tualatin as current members; and WHEREAS, the Commission has operated under the original Intergovernmental (IGA or Agreement), with several amendments; since that time; and WHEREAS in 2002 the Commission adopted a new Agreement, including Exhibit A allocating franchise fees payable to the member jurisdictions for MACC administration and for Public, Educational and Government (PEG) Access services, and the new Agreement was subsequently approved by all MACC member jurisdictions as required by Section 4.D of the Agreement; and WHEREAS, in June, 2004 the Commission charged the MACC Budget Committee with a review of PEG Access funding and services to be provided under the Comcast Cable Franchises granted by MACC; and WHEREAS, the Budget Committee has presented its recommendation, which has been reviewed and accepted by the Commission at its May 5, 2005, meeting; and WHEREAS, the proposed funding and services package for PEG Access requires an amendment to Exhibit A of the MACC IGA; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION: Section 1. Exhibit A of MACC IGA amended. Exhibit A of the MACC IGA, Section 2, is amended by deleting the former allocation of franchise fee revenues for PEG Access, and replacing it with the following text: In fiscal year 2005-2006, the MACC jurisdictions will contribute a combined total of $500,000 of their cable franchise fees to support PEG Access. Each jurisdiction will pay its proportionate share of this total amount. Beginning in fiscal year 2006-2007, and in each subsequent year thereafter through February 1, 2014, this $500,000 jurisdictional PEG funding amount will be adjusted by the cost-of-living index amount (based on the CPIU - Portland) in July of each fiscal year. Notwithstanding this allocation commitment, the appropriation of funds is subject to the annual process required of each jurisdiction pursuant to local budget law. Section 2. Recommendation to Member Jurisdictions. The Commission hereby recommends that each of the member jurisdictions approve the Amendment to Exhibit A of the IGA by duly authorized enactment of each jurisdiction's governing body. Section 3. Effective date. This Resolution shall take effect immediately upon its adoption by the Commission and signature by the Chair. The Amendment to Exhibit A of the IGA will take effect following its approval by each MACC member jurisdiction as required by Section 4.D of the IGA and certification of such approval by MACC in accordance with Section 7.D of the agreement. ADOPTED BY THE BOARD OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION this 5th day of May, 2005. Herb Hirst, Board Chair 2 Attachment B MACC/TVCTV Government and Community Programming MACC, through Tualatin Valley Community Television (TVCTV), will provide "Community Television" programming services to its member jurisdictions. Part of TVCTV's Public, Education, and Government (PEG) Access programming will include "Government and Community Programming." TVCTV will provide 92 such programs, allocated among the MACC members. These categories of programming are not exclusive, but we offer the following examples to illustrate the type of programming jurisdictions could produce. Government Programming -Produced by, for, or about government or government functions, as authorized by a MACC jurisdiction. Examples of government programs include: • Events - town hall meetings; community meetings; press conferences; public speeches or presentations (i.e., State of the City Address); ground breakings; Sister City events; neighborhood/citizen participation organizations; etc. • Public Information - public service announcements (PSAs); events or promotions; public safety, health, emergency information; general informational programs (i.e., interviews with public officials, etc.); economic development promotions; citizen call-in pro rams (i.e., "Ask Your Legislator"); library service programs (i.e., Cornelius Library 90` Anniversary); legislative hearings/sessions (i.e., OPAN), meetings of the planning committee, etc. • Employee Training/Information -job safety training; PERS retirement; health information; FEMA/Homeland Security information; employee information/meetings for government employees, etc. Community Programming - Significant events, people, groups, places, and things related to the community, as recognized by each MACC jurisdiction. Examples of these community programs include: • Organizations - Chamber of Commerce events (i.e., Hillsboro Chamber Awards Banquet), civic organizations (i.e., Video Voters Guide); arts/cultural/ethic organizations (i.e., Old Time Fiddlers in Gaston, folk/ethnic festivals), education/civic groups (i.e., Washington County Public Affairs Forum); etc. • Events - parades; festivals (i.e., North Plains Garlic Festival); fairs; anniversaries, or historical celebrations (i.e., Lake Oswego Heritage Council Mayor's Forum); recreation or athletic events; community symposiums, seminars, or meetings (i.e., Hillsboro Agricultural Symposium); etc. NOTE: Jurisdictions' Council and Board meetings which are currently covered in FY 05 will continue to be produced and cablecast at no charge (includes bit-streaming video of meetings). Attachment C As Recommended by the Distribution of Government & Community Programing Commission at by Jurisdiction their meeting on 5/5/2005 FY06 Basis PEG Funding Programs JURISDICTION $500,000 Base Addl* Total WASHINGTON CO (MACC) $ 173,026 1 24 25 WASHINGTON CO BEAVERTON $ 82,145 1 11 12 HILLSBORO $ 73,128 1 10 11 TIGARD $ 56,654 1 8 9 LAKE OSWEGO $ 55,196 1 8 9 TUALATIN $ 28,709 1 4 5 FOREST GROVE $ 15,073 1 2 3 CORNELIUS $ 5,793 1 1 2 KING CITY $ 4,975 1 1 2 NORTH PLAINS $ 1,715 1 - 1 BANKS $ 1,442 1 - 1 DURHAM $ 1,282 1 - 1 GASTON $ 474 1 - 1 RIVERGROVE $ 389 1 - 1 REGIONAL POOL 9 9 TOTALS $ 500,000 14 78 92 Allocation method: 1 program for each jurisdiction (14 total); 9 of the remaining 78 (from total of 92), in a pool available to any jurisdiction; the balance of 69 based on franchise revenue per jurisdiction (rounded). NOTES: • MACC will work with jurisdiction staff annually to produce the listed number of programs. This programming is separate from current city council/county board meeting coverage. • The number of programs listed are generally based on the percentage of estimated franchise fee revenue generated by each jurisdiction in FY05-06. MACC will review and adjust these to maintain the proper proportions among the 14 jurisdictions. • Jurisdictions wanting additional programs can contract separately with MACC/TVCTV. • Each jurisdiction will be asked to assign a staff member as the liaison to MACC for programming decisions. • A pool would be available for jurisdictions for programs of area-wide interest between July 1 and December 20, 2005. • Meeting coverage for FY05-06 will be based on the number of meetings that were regularly produced during FY04-05. MACC may need to charge a fee for additional meeting coverage. Meeting coverage as proposed will be governed by a Letter of Agreement (LOA) between MACC and the jurisdiction. LOAs will state each party's responsibilities for meeting coverage. • Web streaming of meeting coverage will continue to be provided. 5/25/2005 8:46 AM Attachment D Revised May 11, 2005 Recommended Franchise Fee support for PEG Access by Jurisdiction Total PEG Support Proposed for FY06 Column descriptions below A B C D E Estimated Franchise Fee Revenue FY05 PEG Support Proposed FY06 more or FY06 i:.: During FY 06 at 15%-17%-19% PEG Support (less) than FY05 JURISDICTION Fee Revenue % of Total for FY06 Banks $ 9,882 0.3% $ 1,835 $ 1,282 $ (553) Beaverton $ 633,359 16.4% $ 111,397 $ 82,145 $ (29,252) Cornelius $ 44,663 1.2% $ 7,820 $ 5,793 $ (2,027) Durham $ 13,221 0.3% $ 1,415 $ 1,715 $ 300 Forest Grove $ 116,216 3.0% $ 19,867 $ 15,073 $ (4,794) Gaston $ 3,654 0.1% $ 722 $ 474 $ (248) Hillsboro $ 563,838 14.6% $ 95,848 $ 73,128 $ (22,720) King City (2) $ 38,356 1.0% $ - $ 4,975 $ 4,975 Lake Oswego $ 425,575 11.0% $ 61,520 $ 55,196 $ (6,324) North Plains $ 11,119 0.3% $ 1,856 $ 1,442 $ (414) Rivergrove $ 3,001 0.1% $ 510 $ 389 $ (121) Tigard $ 436,816 11.3% $ 63,574 $ 56,654 $ (6,920) Tualatin $ 221,355 5.7% $ 34,745 $ 28,709 $ (6,036) Washington Count (1) $ 1,334,081 34.6% $ 217,723 $ 173,026 $ (44,696) TOTALS $ 3,855,135 100.0% $ 618,831 :500;000:, $ (118,831) (1) Amounts for Washington County are the combined estimates from their MACC Franchise and their separate County-Comeast Franchise. Both support PEG. (2) King City ceased paying PEG support January 1, 2004. Column D includes King City support for FY 06. Column descriptions: A--> Estimated FY06 franchise fees for each jurisdiction. B--> Percentage of total estimated FY06 franchise fees for each jurisdiction. C--> Estimated amount each jurisdiction will pay for PEG during FY05, which was based on percentages for franchise fees and not on a flat amount for PEG. D--> Amount each jurisdiction would pay for PEG, based on their share of estimated FY06 franchise fee revenues and proposed PEG funding of $500,000. This also approximates the jurisdiction's share of the $500,000 of PEG operating reserves that will be returned to jurisdictions. E--> The difference between the FY06 and FY05 amounts each jurisdiction would pay for PEG, based on this proposal. Attachment E Estimated PEG Access Reserves to be Returned to Jurisdictions Total Amount Paid by Each Member to Support PEG Return of $500,000 1995-2004 Based on Total Paid % of 1995 - 2004 Jurisdiction to PEG Total BANKS $10,123 0.23% $1,147 BEAVERTON 677,460 15.35% 76,741 CORNELIUS 63,352 1.44% 7,176 DURHAM 11,084 0.25% 1,256 FOREST GROVE 146,580 3.32% 16,604 GASTON 7,836 0.18% 888 HILLSBORO 624,374 14.15% 70,728 KING CITY 36,262 0.82% 4,108 LAKE OSWEGO 443,589 10.05% 50,249 NORTH PLAINS 12,334 0.28% 1,397 RIVERGROVE 3,701 0.08% 419 TIGARD 441,162 9.99% 49,974 TUALATIN 236,887 5.37% 26,834 WASH CO. MACC (both franchises) 1,699,171 38.50% 192,479 Total $4,413,915 100.00% $500,000 NOTES: This data takes into account all changes in MACC member PEG support throughout this time period (including no contribution from King City from January 2004 to present). The data includes all PEG support paid through Dec 31, 2004. When these revenues are provided to MACC jurisdictions, the calculations will be updated to reflect PEG revenues from March 31 to June 30, 2005. The final amounts returned to jurisdictions, therefore, may be slightly different from the amounts shown here. MACC - May 11, 2005 City Council Document Transmittal CITY OF TIGARD To: C OREGON From: C Date: r5- . v S I'm sending you: Document Type: IN IGA ❑ Contract ❑ Other '--i'(~cxc G Document Name: es. 4 0-5-3% - ryA0& ` n <6/4 Loimacc- Approved at the Council Meeting of: 03 Number Copies Included: Cwt ❑ Your document(s) have been signed by the Mayor ❑ Your document(s) have been signed by the City Manager ❑ Your document(s) requires an additional signature(s) ❑ When all signatures have been obtained, file an original document with City of Tigard Records Additional instructions: 6ULk-- 1:\ADM\FORMS\CITY COUNCIL DOCUMENT TRANSMITTAL.DOC ~S CGi. CITY OF TIGARD, OREGON RESOLUTION NO. 05- 3 S A RESOLUTION OF THE CITY OF TIGARD APPROVING A MODIFICATION TO THE INTERGOVERNMENTAL AGREEMENT FOR THE METROPOLITAN AREA COMMUNICATIONS COMMISSION WHEREAS, the Metropolitan Area Communications Commission, hereinafter "MACC or Commission," is an intergovernmental commission formed in April, 1980, under ORS Chapter 190, with Washington County and the cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, Lake Oswego, North Plains, Rivergrove, Tigard, and Tualatin as current members; and WHEREAS, the City of Tigard is a member of MACC; and WHEREAS, the Commission has operated under the original intergovernmental cooperation agreement (IGA or Agreement), with several amendments, since that time; and WHEREAS, in 2002, the Commission adopted a new IGA, including Exhibit A containing the allocation of franchise fees payable to the member jurisdictions for MACC administration and for public, educational, and government access services (PEG Access), and the new IGA was subsequently approved by all MACC member jurisdictions as required by Section 4.1) of the Agreement; and WHEREAS, in June 2004, the Commission charged the MACC Budget Committee with a review of PEG Access funding and services to be provided under the Comcast Cable Franchises granted by MACC; and WHEREAS, at its May 5, 2005, meeting, the Commission considered the Budget Committee's recommendation to modify the funding for PEG Access, and adopted Resolution 2005-04 approving an Amendment to Exhibit A of the current IGA; and WHEREAS, the Commission further recommended that each of the MACC member jurisdictions approve the IGA amendment concerning PEG Access services and funding by duly authorized enactment of each jurisdiction's governing body, as required by Section 4.1) of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1. Exhibit A of the MACC IGA, Section 2, is amended by deleting the former allocation of franchise fee revenues for PEG Access, and replacing it with the following text: "In fiscal year 2005-2006, the MACC jurisdictions will contribute a combined total of $500,000 of their cable franchise fees to support PEG Access. Each jurisdiction will pay its proportionate share of this total amount. Beginning in fiscal year 2006-2007, and each subsequent year thereafter through February 1, 2014, this $500,000 jurisdictional PEG Access funding amount will be adjusted by the cost-of-living index amount (based on the CPIU - Portland) in July of each fiscal year. RESOLUTION NO. 05 - Page 1 Notwithstanding this allocation commitment, the appropriation of funds is subject to the annual process required of each jurisdiction pursuant to local budget law. If a jurisdiction does not allocate its proportionate share, the Commission may place restrictions on the PEG Access services provided to the jurisdiction and/or its citizens." The full text of Exhibit A, as modified by this Resolution, is attached. SECTION 2. This resolution is effective immediately upon passage. PASSED: This day of~ 2005. Mayor City of Tigard ATTEST: City Recorder - City of igard Certified to be a True Copy of Origi Ion file T BY y,- Recorder City f Tigard Date: RESOLUTION NO. 05 -37 Page 2 ATTACHMENT TO RESOLUTION REVISED Exhibit A - Comcast Franchise Fee Allocation This Exhibit affects the Franchise Fee revenues from the Franchise with Comcast, or its successors. These franchise fees are attributable to member jurisdictions. Member jurisdictions hereby make and continue allocations of these, or other, revenues for the operation of MACC for franchise administration and regulation, and for PEG Access. These allocations, specified below, cannot be increased without the unanimous consent of all member jurisdictions. 1. Allocation of Franchise Fee Revenues for MACC Administration a. Member jurisdictions will contribute a maximum allocation of twenty percent (20%) of franchise fee revenues collected for support of MACC administration. The Commission may decide to receive less than this allocation for these purposes. b. The Commission is authorized, as it deems appropriate, to enter into professional services contracts to review the Grantee's financial reports, on an annual basis or otherwise. In the event that such a review results in increased franchise payments from the Grantee, the first deduction from such payments shall be for the reimbursement of the Commission's expenses incurred under the contract for the review. The remainder of such increase shall be distributed in accordance with the most recent quarterly distribution. 2. Allocation of Franchise Fee Revenues for PEG Access "In fiscal year 2005-2006, the MACC jurisdictions will contribute a combined total of $500,000 of their cable franchise fees to support PEG Access. Each jurisdiction will pay its proportionate share of this total amount. Beginning in fiscal year 2006-2007, and each subsequent year thereafter through February 1, 2014, this $500,000 jurisdictional PEG Access funding amount will be adjusted by the cost-of-living index amount (based on the CPIU - Portland) in July of each fiscal year. Notwithstanding this allocation commitment, the appropriation of funds is subject to the • annual process required of each jurisdiction pursuant to local budget law." If a jurisdiction does not allocate its proportionate share, the Commission may place restrictions on the PEG Access services provided to the jurisdiction and/or its citizens. Resolution No. ~-3g Approving an Amendment to the MACC IGA AGENDA ITEM # 6 FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approval of a Cooperative Improvement Agreement between the Oregon Department of Transportation and the City of Tigard for the installation, operation and continuing maintenance of a proposed traffic signal at SW Hall Boulevard and Wall Street PREPARED BY: G. Berry DEPT HEAD OK 010 0' CITY MGR OK op ISSUE BEFORE THE COUNCIL Shall the City Council approve the attached resolution approving and authorizing the City Manager to sign a Cooperative Improvement Agreement with the Oregon Department of Transportation ((SOT) for the installation, operation and continuing maintenance of a proposed traffic signal at SW Hall and Wall Street? STAFF RECOMMENDATION Staff recommends that Council approve, by motion, the attached resolution approving the Cooperative Improvement Agreement and authorizing the City Manager to execute the agreement. INFORMATION SUMMARY The approval by the State Traffic Engineer for installation of a signal at the intersection of SW Hall Boulevard, a state highway, and SW Wall Street was contingent upon the City assuming responsibility for design, installation, maintenance and energy costs for that signal. Attached is a memorandum from Oregon Department of Transportation (ODOT) granting approval for the signal with those conditions stated. The approval also required that an agreement be executed to formalize that responsibility. The proposed agreement will satisfy this requirement. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST Attachment 1: Proposed Resolution Attachment 2: Proposed ODOT Cooperative Improvement Agreement with Exhibit A (9 pages) Attachment 3: November 9, 2004, ODOT memorandum FISCAL NOTES This agreement will require the City to be responsible for the cost of installation, operation, power and continuing maintenance for the proposed signal. The signal installation is included in the FY 2004-05 Capital Improvement Program and will be carried forward into FY 2005-06. Maintenance and power costs upon completion of the signal system installation will be addressed through the Street Lights and Signals budget for FY 2005-06. is%eng\gus\council agenda summaries\614.05 hall-wall oooperative improvement agreement ais.doc Attachment 3 TECHNICAL SERVICES a~ON pEf~+ I N T E R O F F I C E MEMO Traffic Engineering and Operations Section c{ Office Phone: (503) 986-3568 Q'Js aos~~P~ Fax Phone, (503) 986-4063 DATE: November 9, 2004 TO: Dennis Mitchell . File Code: Hwy 141 MP5.88 Regi 1 Tr a r FROM; Edward L. F' cher, P.E., PTOE State Tra c Engineer - - -SL-~L]E~T-:- ..Tr-afficSignat ppreval-_ Beaverton-Tualatin Highway (Hall Blvd.) at Wall Street MP 5.88, City of Tigard We have reviewed your request of October 27, 2004 to install a new traffic signal at the intersections of Hall Boulevard and the new realignment of Wall Street. Under OAR 734-020-0430, I approve this request and authorize inclusion of this intersection on the Traffic Signal Approval List. The approval is based on our review of the updated Traffic Signal Engineering Investigation you submitted as well as mitigating circumstances surrounding the opening of the oew Tigard Library, The approval has the following stipulations: 1. The design and operation will be according to the Manual on Uniform Traffic Control Devices (2003 edition), ODOT's Traffic Signal Policy and Guidelines, and OQOT's Traffic Signal Design Manual. The design should be consistent with the information you submitted to us, _ 2. This office must approve the traffic signal and intersection design. 3. The Region must prepare a Memorandum of Understanding indicating the City of Tigard responsible for total cost of design, installation, *maintenance and power costs for this signal, 4. Interim traffic control measures and pedestrian safety issues must be coordinated between the Region and City of Tigard. If you have any concerns or questions regarding this approval, please contact Massoud Saberian at 503-986-6580. Copies: Martin Jensvold, Region 1 Senior ITS Specialist rom Jenkins, Traffic Signal Specialist Lt. Gary Miller, Oregon State Police i-hvy 141(!•:VP5. S 8. d oc City Council Document Transmittal CITY OF TIGARD OREGON To: ~ I m ~Q r'Vi rS From: Date: l os- I'm sending you: Document Type: ❑ IGA ❑ Contract n ❑ Other 0-%~'YZ f7rL)A-k- Document Name: A0 ow Approved at the Council Meeting of: vs- Number Copies Included: 61--j'C4Y e Vs ❑ Your document(s) have been signed by the Mayor ❑ Your document(s) have been signed by the City Manager ❑ Your document(s) requires an additional signature(s) ❑ When all signatures have been obtained, file an original document with City of Tigard Records ❑ Additional instructions: I:WDM\FORMS%CITY COUNCIL DOCUMENT TRANSMITTAL.DOC Cathy Wheatley - ODOT Agreements - Hall/Wall Signal - Approved at Council Mtg of 6/14/05 Page 1 l From: Cathy Wheatley To: Greg Berry Subject: ODOT Agreements - Hall/Wall Signal - Approved at Council Mtg of 6/14/05 Hi Greg, Craig P. signed the above agreements. I sent them to Tim R. to be signed. If they come back to you, would you let me know. I try to track the items for Council follow up so we don't lose anything. Thanks, Cathy Attachment 2 Misc. Contracts & Agreements No. 22,287 COOPERATIVE IMPROVEMENT AGREEMENT Hall Blvd @ Wall Street Signal Beaverton-Tualatin Highway THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting' by and through its Department of Transportation, hereinafter referred to as "ODOT"; and the City of Tigard, acting by and through its elected officials, hereinafter referred to as "City." RECITALS 1. Hall Boulevard, also known as the Beaverton"Tualatin Highway, is a part of the state highway system under the jurisdiction and control of the Oregon Transportation Commission. Wall Street is a part.,of the city street system under the jurisdiction and control of City. 2. By. the authority granted in ORS. 190.1.1.0,, 366.572 and 366.576, ODOT may, enter into . cooperative agreements with counties, cities and units of local governments- -for the performance of work on certain types of improvement. projects, with the allocation of costs on. terms and conditions mutually agreeable to the'contracting.parties. 3. By the authority granted in ORS 810.210, ODOT is authorized-to determine the character or . type of traffic control devices. to be used, and to place or erect them upon state highways at places where ODOT deems necessary for the safe and expeditious control of traffic. No traffic control devices shall be erected, maintained, or operated upon any state highway by any authority other than ODOT, except with its written approval. Traffic signal work on this Project will conform to the current ODOT standards and specifications. 4. By the authority granted in ORS 366.425, ODOT may accept deposits of money or an irrevocable letter of credit from any county, city, road district, person, firm, or corporation for . the performance of work on any public highway within the state. When said money or a letter of credit is deposited, ODOT shall proceed with the Project. Money so deposited shall be disbursed for the purpose for which it was deposited. NOW THEREFORE, the premises being in general as stated in the foregoing recitals, it is agreed by and between the parties hereto as follows: TERMS OF AGREEMENT 1. Under such authority, City agrees to construct and install a full vehicle and pedestrian actuated traffic control signal at the intersection of Hall Boulevard, Beaverton-Tualatin Highway and Wall Street, hereinafter referred to as "Project". The location of the Project is Agreement No. 22,287 City of Tigard approximately as shown on the sketch map attached hereto, marked Exhibit A, and by this reference made a part hereof. 2. The Project shall be financed with City funds in an amount estimated at $200,000. The estimate for the total Project cost is subject to change. City shall be responsible for any nonparticipating costs, and Project costs beyond the estimate. 3. This Agreement shall become effective on the date all required signatures are obtained and shall remain in effect for the purpose of ongoing maintenance and power responsibilities for the useful life of the facilities constructed as part of the Project. The Project shall be completed within 2 calendar years following the date of final execution of this Agreement by both parties. CITY OBLIGATIONS 1. City shall, prior to adver tising for contract bids, forward to ODOT copies of all plan -and specifications for the Project for review and c6ncurrence..The intersection and signal design. plans must be approved by ODOT.Office of the State Traffic. Engineer. District 2A shall' coordinate all suchreview. .2. City shall construct the Project in accordance with the requirements of ORS 276.071 including the. public contracting laws Within-ORS Chapters 279A; 279B and 279C. 3. If City chooses to. assign its contracting responsibilities to a consultant or contractor, City shall inform the consultant or contractor of the requirements of ORS 276.071, to ensure that the public contracting laws within ORS Chapters 279A, 279B and 279C are followed. 4. City shall upon receipt of a fully executed copy of this Agreement and upon a subsequent letter of request from ODOT, forward to ODOT an advance deposit or irrevocable letter of credit in the amount of $15,000.00 for the Project, said amount being equal to the estimated total cost for the work performed by ODOT. City agrees to make additional deposits as needed upon request from ODOT: Depending upon the timing of portions of the Project to which the advance deposit contributes, it may be requested by ODOT prior to Preliminary Engineering, purchase of right-of-way, or approximately 4-6 weeks prior to Project bid opening. 5. Upon completion of the Project and receipt from ODOT of an itemized statement of the actual total cost of ODOT's participation for the Project, City shall pay any amount which, when added to City's advance deposit, will equal 100 percent of actual total ODOT costs for the Project. Any portion of said advance deposit which is in excess of the ODOT's total costs will be refunded or released to City. 2 Agreement No. 22,287 City of Tigard 6. City shall lay out and paint the necessary lane lines and erect the required directional and traffic control signing for the Project. 7. City shall cause to be relocated or reconstructed, all privately or publicly owned utility conduits, lines, poles, mains, pipes, and all other such facilities of every kind and nature where such relocation or reconstruction is made necessary by the plans of the Project in order to conform the utilities and other facilities with the plans and the ultimate requirements of the Project. All utility relocations shall be at the sole expense of the City, or utility owners other than the City. 8. City is responsible for and insures that all Project right-of-way monumentation will be conducted in conformance with ORS 209.150. 9. City shall be responsible for all power costs for the Project including illumination. The City shall pay all power costs directly to the power company. The power company shall send power bills directly to City. City shall perform all maintenance on the Project illumination. ODOT shall perform all other maintenance for.;the Project and bill City for 100% of the cost of said maintenance. 10. City shall reimburse ODOT for maintenance- costs associated with Project. 11: City shall, upon completion of the Project and at its own expense; maintain the'pavement surrounding the vehicle detector loops installed in the City roads in such a manner as to provide adequate protection for said detector loops. Failure to adequately protect said detector loops from City roadwork or other activities may result in ODOT requiring City to repair or replace the damaged loops at City expense. City shall also adequately maintain the pavement markings and signing installed in accordance with current ODOT standards. 12. All employers, including City, that employ subject workers who work under this Agreement in the State of Oregon shall comply with ORS 656.017 and provide the required Workers' Compensation coverage unless such employers are exempt under ORS 656.126. City shall ensure that each of its subcontractors complies with these requirements. 13. City acknowledges and agrees that ODOT, the Secretary of State's Office of the State of Oregon, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of City which are directly pertinent to the specific Agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of three years after completion of Project. Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by ODOT. 3' Agreement No. 22,287 City of Tigard 14. City shall comply with all federal, state, and local laws, regulations, executive orders and ordinances applicable to the work under this Agreement, including, without limitation, the provisions of ORS 279C.505, 279C.515, 279C.520, 279C.530 and 279B.270, which hereby are incorporated by reference. Without limiting the generality of the foregoing, City expressly agrees to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Title V and .Section 504 of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659A.142; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. 15. City or its consultant shall acquire all necessary rights-of-way according to State Right of Way Manual; Chapter 13, Policy 13.120. Certification of right of way acquisition work must be made by the City (or on behalf of its consultant) doing the work. If City acquires the right of way, they shall provide a letter from City's legal counsel certifying that 1) the right of way needed for the Project has been obtained and 2) .right of way acquisition has been-completed in accordance with the right of way requirements contained in this Agreement. The certification form shall be routed through the ODOT- Region 1. Right of Way Office for co- signature and possible audit. If City elects to have ODOT perform R/W functions, a separate agreement shall be executed between City and ODOT R/W, referencing this Agreement number. 16. City will strictly follow.the rules; policies and- procedures of the "Uniform Relocation Assistance and Real Property Acquisition Policy Act of 1970" as amended, ORS Chapter 35, State of Oregon Right of Way Manual, and Federal Highway Administration Federal Aid Policy Guide. 17. City shall, to the extent permitted by the Oregon Constitution and the.Oregon Tort. Claims Act, indemnify, defend, save, and hold harmless the State of Oregon, Oregon Transportation Commission and its members, Department of Transportation, its officers and employees from any and all claims, suits, and liabilities which may occur in the performance of this Project. 18. Notwithstanding the foregoing defense obligations under paragraph 17 above, neither City nor any attorney engaged by City shall defend any claim in the name of the State of Oregon or any agency of the State of Oregon, nor purport to act as legal representative of the State of Oregon or any of its agencies, without the prior written consent of the Oregon Attorney General. The State of Oregon may, at anytime at its election assume its own defense and settlement in the event that it determines that City is prohibited from defending the State of Oregon, or that City is not adequately defending the State of Oregon's interests, or that an important governmental principle is at issue or that it is in the best interests of the State of Oregon to do so. The State of Oregon reserves all rights to pursue any claims it may have against City if the State of Oregon elects to assume its own defense. 4 Agreement No. 22,287 City of Tigard 19. City shall require its contractor to indemnify ODOT and name ODOT as a third party beneficiary of the resulting contract and shall carry at a minimum personal injury and property damage insurance with a single limit of $1,000,000 for all claims arising out of a single accident or occurrence. City shall also insure that the contractor also provide an additional $1,000,000 excess insurance coverage over the basic $1,000,000 coverage. Each annual aggregate limit shall not be less than $2,000,000 when applicable. The contractor shall include City and ODOT as named insured on policies issued for this Project, or shall furnish an additional insured endorsement naming the same as additional insured to the contractor's existing public liability and property. damage insurance. The certificate of insurance shall include the State of Oregon, Transportation Commission and its members, Department of Transportation, officers and employees as additional insured. City shall provide a copy of the certificate to ODOT prior to construction of the Project. The insurance coverage shall not be amended, altered, modified or cancelled insofar as the coverage contemplated herein is concerned without at least 30 days prior written notice. 20. City shall authorize execution of this Agreement during a regularly convened session of its City Council. 21. City's Project, Manager for this Project ,is Vannie Nguyen, Capitol Improvement Program Manager, 13125 SW Hall Blvd, Tigard, OR. 97223, Tel: 503-718-2460. .22. City may change the foregoing Project Manager and address-by giving prior written.notice to ODOT at its notice address. 23. Upon completion of the Project, City shall submit three sets of "As Constructed" drawings to Sam Hunaidi at ODOT's District 2A office. One set shall be half size 11"x17" mylars, the .remaining sets shall be half size (11 "x 17") prints. ODOT OBLIGATIONS 1. ODOT shall, at Project expense, conduct plan review, signal inspections, illumination testing inspections, Project approval/concurrence, Project inspection, signal turn-on and technical expertise as requested. 2. ODOT shall, upon execution of the agreement, forward to City •a letter of request for an advance deposit or irrevocable letter of credit in the amount of $15,000.00 for payment of the work performed by ODOT. Requests for additional deposits shall be accompanied by an itemized statement of expenditures and an estimated cost to complete Project. 3. ODOT hereby grants the City permission to access ODOT right of way. for Project construction and on-going maintenance responsibilities. 5 Agreement No. 22,287 City of Tigard 4. ODOT and City shall conduct a mutual review of this Agreement, and Project plans and specifications prior to avertisement for construction bid proposals. 5. ODOT shall retain all utility and access permit-issuing authority along the state highway. 6. Upon completion of the Project, ODOT shall either send to City a bill for the amount which, when added to City's advance deposit, will equal 100 percent of the total ODOT costs for work performed or ODOT will refund to City any portion of said advance deposit which is in excess of the total ODOT costs for Project. 7. Upon completion of the Project ODOT shall assume ownership of Project traffic signal equipment. ODOT is not responsible for Project power or maintenance costs. ODOT shall perform signal turn-on and the maintenance and bill City for 100% of the cost of said turn-on . and maintenance. .8. ODOT's Project Manager for this Project is Sam Hunaidi, ODOT :District 2A, Assistant District Manager, 5440 SW Westgate Driver, Ste. 350, Portland, OR 97221, .Phone: 503-229= 5002. 9. ODOT may change the foregoing Project Manager and address by giving prior written notice. to City at its notice address. GENERAL PROVISIONS 1. This Agreement may be terminated by mutual written consent of both parties. 2. ODOT may terminate this Agreement effective upon delivery of written notice to City, or at such later date as may be established by ODOT, under any of the following conditions: a. If City fails to provide services called for by this .Agreement within the time specified herein or any extension thereof b. If City fails to perform any of the other provisions of this Agreement, or so fails to pursue the work as to endanger performance of this Agreement in accordance with its terms, and after receipt of written notice from ODOT fails to correct such failures within 10 days or such longer period as ODOT may authorize. c. If City fails to provide payment of its share of the cost of the Project. d. If ODOT fails to receive funding, appropriations, limitations or other expenditure authority sufficient to allow ODOT, in the exercise of its 6 Agreement No. 22,287 City of Tigard reasonable administrative discretion, to continue to make payments for performance of this Agreement. e. If federal or state laws, regulations or guidelines are modified or interpreted in such a way that either the work under this Agreement is prohibited or ODOT is prohibited from paying for such work from the planned funding source. 3. Any termination of this Agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. 4. If City fails to maintain facilities in accordance with the terms of this Agreement, ODOT, at its option, may maintain the facility and bill City, seek. an injunction to enforce the duties and obligations of this Agreement or take any other action allowed by law. .5. This Agreement and attached exhibits constitute the entire agreement between the parties-on the subject matter hereof. There are no understandings; agreements, or representations,- oral or..written,.not.specified herein regarding this Agreement. No waiver; consent, modification or change of terms of this Agreement shall bind either party unless in writing and signed by both parties and all necessary approvals have 'been . obtained. Such waiver; consent, modification or change, if made, shall be effective. only in the specific . instance and for .the. specific purpose given. The failure of ODOT to enforce any provision of this Agreement shall not constitute a waiver by ODOT of that or any, other provision. IN WITNESS WHEREOF, the parties hereto have set their hands as of the day and year hereinafter written. The Oregon Transportation Commission on June 18, 2003, approved Delegation Order No. 2 which authorizes the Director to approve and execute agreements for day-to-day operations when the work is related to a project included in the Statewide Transportation, Improvement Program or a line item in the biennial budget approved by the Commission. 7 Agreement No. 22,287 City of Tigard On November 10, 2004, the Director of the Oregon Department of Transportation approved Subdelegation Order No. 2, in which the Director delegates to the Deputy Director, Highways the authority to approve and sign agreements over $75,000 when the work is related to a project included in the Statewide Transportation Improvement Program or in other system plans approved by the Oregon Transportation Commission, or in a line item in the biennial budget approved by the Director. CITY OF TIGARD, by and through its elected STATE OF OREGON, by and through officials its Department of Transportation By By City Manager Deputy Director, Highways Date Date . By. APPROVAL RECOMMENDED Title -Wecor'd er By Date Technical Services Manager/Chief Engineer. APPROVED AS TO L AL SUFFICIENCY Date B City Counsel By Ste- Date State Traffic Engineer Date APPROVED AS TO LEGAL SUFFICIENCY By By Region 1 Manager Assistant Attorney General Date Date: By District 2A Manager Date 8 Apr 29 2005 8:42 APR-29-2005 08:41 REGION 1 PROJECT SERUICES 503 731 8215 P.02 EIBTA , M.C: - A. 150. 22,287 , N Hall Blvd (~e'averton-Tlualatam Hwy), OR lal NO SCALE , V ) ( Library OMi ST Hall Hlvd/Vral( treat Warsectlon- 7 project 1 ! anno Pointe Hall ~I II Street acoiHa' f Condominiums Into U' • Phase 2 p►~ of ti.=; AGENDA ITEM # 4 . to FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider Approval of 2005 Joint Water Commission Lease Agreements PREPARED BY: Brian Rager U/ DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council approve the proposed lease agreements with the Joint Water Commission and authorize the Interim City Manager to execute? STAFF RECOMMENDATION Staff recommends the Council approve, and authorize the Interim City Manager to execute the attached tease agreements. INFORMATION SUMMARY For the second year in a row, Tigard will take part in a summer leasing program with the Joint Water Commission (JWC) as an official partner. The leases cover the summer months, from roughly May 1 to October 31, as this is the period of time when the JWC system moves from "river flow" to stored raw water. The JWC intergovernmental agreement allows partners to lease their unused facilities capacity to other partners. Specifically, the leases cover: 1) Stored Raw Water (behind Scoggins Dam - in Hagg Lake); 2) Water Treatment Plant Capacity; and 3) Transmission Line Capacity. The Cities of Hillsboro, Forest Grove and Beaverton have excess capacity in these areas that can be made available for the Tualatin Valley Water District (TVWD) and the City of Tigard to lease. The stored raw water lease will allow Tigard to lease up to 1,000 acre feet of raw water. The water treatment plant lease will provide Tigard with up to 1.5 mgd of treatment plant capacity. The transmission facility lease will also provide Tigard with up to 1.5 mgd of capacity. OTHER ALTERNATIVES CONSIDERED The City of Lake Oswego has offered to sell water to the City of Tigard, beginning June 1, 2005. Tigard plans to take approximately 2.5 mgd from that source. The main source for Tigard is the Portland system. However, even with Portland and Lake Oswego water, Tigard will still need the JWC water to offset peak demands, especially if there is an unusually dry summer. The leases with the JWC will ensure that Tigard will have ample water supply for the anticipated demand. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Current Council Goals and the Visioning document identify the desire to obtain a long term water supply as well as to increase capacity. ATTACHMENT LIST Three attachments: • Lease of Stored Raw Water • Lease of Water Treatment Plant Facilities Capacity • Lease of Transmission Facilities Capacity FISCAL NOTES The lease fees are as follows: • Lease of Stored Raw Water: $83,550.00 • Lease of Water Treatment Plant Facilities Capacity: $56,596.00 • Lease of Transmission Facilities Capacity: $55,962.00 The lease fees are currently budgeted under the Water Division Fund, under "Water Costs - Purchases", Account No.530-2170.600000. City Council Document Transmittal ~r 2) CITY OF TIGARD r~l" /~~QSSI~(, ~ 1\ Ct OREGON To. 0,1 From: 4- 11 1A 2UAIL:6::~, Date: a`7• 05 I'm sending you: Document Type: ❑ IGA ❑ Contract K Other LeQsa6- ouc- Document Name:") T(- 2ct~' man gy Pty` 4 -?-)~(,0- d ~ GL~f /cam ! Y Ct'. S i lm fiLc- CL's Gc • Approved at the Council Meeting of: (o - <<-f • o~ Number Copies Included: 3 o-y-►G Ina ~ - 3 L eases ❑ Your document(s) have been signed by the Mayor ❑ Your document(s) have been signed by the City Manager ❑ Your document(s) requires an additional signature(s) ❑ When all signatures have been obtained, file an original document with City of Tigard Records ❑ Additional instructions: IAADMIFORMSICITY COUNCIL DOCUMENT TRANSMITTAL.DOC rA P12 c(La- LEASE OF TRANSMISSION FACILITIES CAPACITY This Lease of Transmission Facilities Capacity ("Agreement"), dated April 2005, is between City of Hillsboro ("Lessor") and City of Tigard ("Lessee"). RECITALS WHEREAS, the parties to this Agreement are members of the Joint Water Commission - Hillsboro, Forest Grove, Beaverton, Tualatin Valley Water District, and Tigard ("JWC"), an intergovernmental entity formed pursuant to ORS Ch. 190 by agreement ("Water Service Agreement") dated October 27, 2003, and amended on April 9, 2004; and WHEREAS, the Water Service Agreement, among other things, provides for a party to obtain capacity in the JWC transmission system by leasing all or a portion of its interest in a component(s) of the System as defined therein from another party, upon such terms and conditions as approved by the Commission; and WHEREAS, the parties hereto agree that Lessor will lease transmission system facilities capacity to Lessee upon the terms and conditions set forth herein, and that the Commission has approved the terms and conditions as evidenced by signature below, and being fully advised, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. This Agreement shall be effective beginning March 1, 2005, or upon execution by both parties and JWC, through February 28, 2006. 2. Supply of Water. (a) Lessor agrees to provide, and Lessee agrees to lease from Lessor, 1.5 mgd of transmission capacity in the South Transmission Line during the term of this Agreement, unless modified by other provisions of this Agreement. (b) Transmission System Facilities Ownership Accounts. Each JWC member's transmission system facilities ownership account consists of the amount of transmission system facilities it owns, as described in Exhibit K to the Water Service Agreement. For the term of this Agreement, Lessor's transmission system facilities account in the South Transmission Line shall be reduced, and Lessee's account increased, by the capacity described in Section 2(a) of this Agreement, as calculated below. This transfer is for accounting purposes only between the parties during the term of this Agreement, and does not affect the quantity of transmission system facilities capacity owned by either party under the Water Service Agreement. LESSOR's Transmission System Facilities Ownership Account = Total transmission system facilities capacity owned (in mgd) - transmission system facilities capacity leased to Lessee LESSEE's Transmission System Facilities Ownership Account = Total transmission system facilities capacity owned (in mgd) + transmission system facilities capacity leased from Lessor 3. Connections, Measurement and Meters. JWC or Lessor, as appropriate and necessary, will provide and maintain meters, valves and controls, and measurement devices in proper order for measurement of transmission system facilities capacity used, at the following locations: 2191h Street meter The meters or measurement devices shall be tested and calibrated, by JWC or by an independent tester qualified to do such work, at least once during the term of this Agreement. A copy of the test report shall be forwarded to the parties hereto. 4. JWC Management of Water System Facilities. JWC will manage the operation of the JWC water system facilities in its sole discretion to satisfy the water supply requirements of all JWC members. It will use reasonable efforts to coordinate its operation of the water treatment plant facilities with the operation by JWC members of the transmission system facilities, in order to maximize the ability of the water system to satisfy the demands of all JWC members. Neither JWC nor Lessors will be liable to Lessee, beyond the remedies described in Section 9 of this Agreement, for failure to satisfy Lessee's system demands if such failure occurs despite JWC's reasonable coordination efforts. The JWC Operations Committee will develop standards, as part of the Operations Manual, relating to management by members of variations in demands on transmission facilities capacity. 5. Lease Fee. (a) Lessee shall pay a transmission system facilities lease fee of $55,962, as determined under Section 7.4 of the Water Service Agreement. Lessee is responsible for payment of the entire lease fee amount regardless of whether it calls for the entire leased amount throughout the term of this Agreement. Payment of the entire amount is due within 30 days of action by the Joint Water Commission to approve the lease. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. The JWC Managing Agency, as appointed pursuant to the Water Service Agreement, will handle billing to and collection from Lessee, and release of funds received to Lessor. See attached Exhibit "Lease Projections 06" for distribution of funds to Lessor and Tualatin Valley Water District. (b) If during the term of this Agreement either party uses more transmission system facilities capacity than remains in its adjusted ownership account [as defined above in Section 2(b)] after adjusting for the leased amounts, that party shall be charged for the use of excess transmission system facilities capacity at the rate of 1/365 of the annual rate for leased transmission capacity ($102.21 per mgd) for each day that capacity is used in excess of the amount available in its adjusted ownership account. However, for any such amount that is used by a party for a total of more than 120 days during the term of this Agreement, that party shall be charged the total annual lease rate for that amount. [Example: Partner A's adjusted transmission system facilities ownership account consists of 4 mgd of owned and/or leased transmission capacity. During the course of the lease year, Partner A uses a maximum daily rate of 6 mgd, including 130 days of at least 8 mgd. Partner A must pay the full annual lease rate for 2 mgd (6 mgd used for more than 120 days, less 4 mgd in A's adjusted ownership account), plus $102.21 per mgd for each day that Partner A used transmission capacity at a daily rate in excess of 6 mgd.]. 6. Notices. Notices shall be deemed sufficient if deposited in the United States mail, postage prepaid, to the following addresses: Lessor: Lessee: City Manager City of Tigard c/o City of Hillsboro City Manager 150 East Main Street 13125 SW Hall Blvd Hillsboro, OR 97123 Tigard, OR 97223 7. Severability. In the event any provisions of this Agreement shall be held to be impossible, invalid, or unenforceable, the remaining provisions shall be valid and binding upon the parties hereto. One or more waivers by either party of any provision, term, condition or covenant, shall not be construed by one party as a waiver of a subsequent breach of the other party. Both parties have fully participated in negotiating and writing this Agreement; therefore, it shall not be construed against the party preparing it, but shall be construed as if both parties have prepared it. 8. Acts of God, Emergency, etc. Performance or delay in performance of the obligations stated in this Agreement shall be reasonably excused when performance or timely performance is impossible or impracticable because of the occurrence of unforeseeable events such as emergency, catastrophe, disaster, labor disputes, or acts of God. 9. Disputes. If a dispute arises between the parties regarding breach of this Agreement, it shall be addressed using the dispute resolution process in Article XII of the Water Service Agreement. However, notwithstanding anything to the contrary in the Water Service Agreement as to exclusive remedies, nothing in this lease agreement shall prevent a party from seeking equitable relief from a decision made by the Joint Water Commission that threatens irreparable harm to that party. 10. Full Agreement. This document is the entire, final and complete agreement of the parties pertaining to Lessee's lease of water treatment plant facilities to Lessee during the term of this Agreement, and supersedes and replaces all prior or existing written and oral agreements between the parties or their representatives. LESSOR: LESSEE: Hillsboro Utilities Commission City of Tigard For City of Hillsboro By: By: APPROVED AS TO FORM AND CONTENT: JOINT WATER COMMISSION By: LEASE OF WATER TREATMENT PLANT FACILITIES CAPACITY This Lease of Water Treatment Facilities Capacity ("Agreement'), dated April 8, 2005, is between the Cities of Hillsboro, Beaverton and Forest Grove ("Lessors") and the City of Tigard ("Lessee"). RECITALS WHEREAS, the parties to this Agreement are members of the Joint Water Commission - Hillsboro, Forest Grove, Beaverton, Tualatin Valley Water District, and Tigard.("JWC"), an intergovernmental entity formed pursuant to ORS Ch. 190 by agreement ("Water Service Agreement') dated October 27, 2003, and amended on April 9, 2004; and WHEREAS, the Water Service Agreement, among other things, requires each JWC member to have capacity in the water treatment plant facilities to serve its demands for the average of its five consecutive highest peak day demands (mgd) imposed on the system by the party during both the Summer Period and the Winter Period; and WHEREAS, the Water Service Agreement, among other things, provides for a party to satisfy that capacity requirement by leasing all or a portion of its interest in a component(s) of the System as defined therein, including water treatment facilities capacity, from another party, upon such terms and conditions as approved by the Commission; and WHEREAS, the parties agree, notwithstanding the Planning Document developed pursuant to the Water Service Agreement, that the water treatment plant facilities subject to this Agreement is available for lease during the term of this Agreement; and WHEREAS, the parties hereto agree that Lessors will lease water treatment facilities capacity to Lessee upon the terms and conditions set forth herein, and that the Commission has approved the terms and conditions as evidenced by signature below, and being fully advised, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. This Agreement shall be effective beginning March 1, 2005, or upon execution by both parties and JWC, through February 28, 2006. 2. Supply of Water. (a) Lessors agree to provide, and Lessee agrees to lease from Lessors, a total of 1.5 mgd of water treatment facilities capacity during the term of this Agreement, unless modified by other provisions of this Agreement. This leased quantity of water treatment plant facilities capacity is measured at the 219'h Street metered connection to the JWC transmission facilities system. The individual Lessors are making available the following water treatment facilities capacity: Hillsboro - 0.9 mgd; Forest Grove - 0.45 mgd; Beaverton - 0.15 mgd; Total 1.5 mgd. Tigard - Lease of Water Treatment Facilities Capacity - 2005 Page 1 (b) Water Treatment Plant Facilities Ownership Accounts. Each JWC member's water treatment plant facilities ownership account consists of the amount of water treatment plant facilities it owns, as described in Exhibit F to the Water Service Agreement. For the term of this Agreement, Lessors' water treatment plant facilities accounts shall be reduced, and Lessee's account increased, by the capacity described in Section 2(a) of this Agreement, as calculated below. This transfer is for accounting purposes only between the parties during the term of this Agreement, and does not affect the quantity of water treatment plant facilities capacity owned by either party under the Water Service Agreement. LESSORS' Water Treatment Plant Facilities Ownership Accounts = Total water treatment plant facilities capacity owned (in mgd) - water treatment plant facilities capacity leased to Lessee LESSEE'S Water Treatment Plant Facilities Ownership Account = Total water treatment plant facilities capacity owned (in mgd) + water treatment plant facilities capacity leased from Lessors (c) Water Shortage. If a general emergency or water shortage requires restrictions on finished water delivery to JWC members, each party's adjusted ownership account shall be reduced in the same proportion as JWC reduces the water treatment plant facilities capacity of all JWC members. 3. Connections, Measurement and Meters. JWC or Lessors, as appropriate and necessary, will provide and maintain meters, valves and controls, and measurement devices in proper order for measurement of JWC-provided finished water to Lessee's local distribution system connection to the JWC transmission system. 4. JWC Management of Water Treatment Plant Facilities. JWC will manage the operation of the JWC water treatment plant facilities in its sole discretion to satisfy the water supply requirements of all JWC members. Without limitation, the scope of JWC's water treatment plant facilities management decisions includes the water treatment plant production level and the operating level of the Fern Hill Reservoir. Neither JWC nor Lessors will be liable to Lessee, beyond the remedies described in Section 9 of this Agreement, for failure to satisfy Lessee's system demands if such failure occurs despite JWC's reasonable coordination efforts. The JWC Operations Committee will develop standards, as part of the Operations Manual, relating to management by members of variations in demands on water treatment plant facilities capacity. JWC will not use its discretion in management of water treatment plant facilities to restrict the supply of water to Lessee or any other JWC member disproportionately in relation to the water available in its adjusted water treatment plant facilities ownership account. 5. Lease Fee. (a) Lessee shall pay a water treatment plant facilities lease fee of $56,596, as determined under Section 7.4 of the Water Service Agreement. Tigard - Lease of Water Treatment Facilities Capacity - 2005 Page 2 Lessee is responsible for payment of the entire lease fee amount regardless of whether it calls for the entire leased amount throughout the term of this Agreement. Payment of the entire amount is due within 30 days of action by the Joint Water Commission to approve the lease. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. The JWC Managing Agency, as appointed pursuant to the Water Service Agreement, will handle billing to and collection from Lessee, and release of funds received to Lessors. (Amounts due to individual Lessors: Hillsboro - $33,958; Forest Grove - $16,979; Beaverton - $5,659) (b) If during the term of this Agreement excess water treatment facilities capacity is available and either party uses more water treatment plant facilities capacity than remains in its adjusted ownership account [as defined above in Section 2(b)] after adjusting for the leased amounts, that party shall be charged for the use of excess water treatment plant facilities capacity at the rate of 1/365 of the annual rate for leased water treatment plant capacity ($103.37 per mgd) for each day that capacity is used in excess of the amount available in its adjusted ownership account. However, for any such amount that is used by a party for a total of more than 120 days during the term of this Agreement, that party shall be charged the total annual lease rate for that capacity. [Example: Partner A's adjusted water treatment plant facilities ownership account consists of 7 mgd of owned and/or leased capacity. During the course of the lease year, Partner A uses a maximum daily rate of 11 mgd of capacity, including 130 days of at least 9 mgd. Partner A must pay the full annual lease rate for 2 mgd (9 mgd used for more than 120 days, less 7 mgd in A's adjusted ownership account), plus $103.37 per mgd for each day that Partner A used capacity in excess of 9 mgd.] Payment shall be made within 30 days of billing by JWC. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. 6. Notices. Notices shall be deemed sufficient if deposited in the United States mail, postage prepaid, to the following addresses: Lessors: Lessee: City Manager City of Tigard c/o City of Hillsboro City Manager 150 East Main Street 13125 SW Hall Blvd. Hillsboro, OR 97123 Tigard, OR 97223 City Manager City of Forest Grove P.O. Box 326 Forest Grove, OR 97116 Mayor City of Beaverton 4755 SW Griffith Drive P.O. Box 4755 Beaverton, OR 97076 Tigard - Lease of Water Treatment Facilities Capacity - 2005 Page 3 Notice to Lessors must be provided to all of the Lessors. 7. Severability. In the event any provisions of this Agreement shall be held to be impossible, invalid, or unenforceable, the remaining provisions shall be valid and binding upon the parties hereto. One or more waivers by either party of any provision, term, condition or covenant, shall not be construed by one party as a waiver of a subsequent breach of the other party. Both parties have fully participated in negotiating and writing this Agreement; therefore, it shall not be construed against the party preparing it, but shall be construed as if both parties have prepared it. 8. Acts of God, Emergency, etc. Performance or delay in performance of the obligations stated in this Agreement shall be reasonably excused when performance or timely performance is impossible or impracticable because of the occurrence of unforeseeable events such as emergency, catastrophe, disaster, labor disputes, or acts of God. 9. Disputes. If a dispute arises between the parties regarding breach of this agreement, it shall be addressed using the dispute resolution process in Article XII of the Water Service Agreement. However, notwithstanding anything to the contrary in the Water Service Agreement as to exclusive remedies, nothing in this lease agreement shall prevent a party from seeking equitable relief from a decision made by the Joint Water Commission that threatens irreparable harm to that party. (Continued on next page) Tigard - Lease of Water Treatment Facilities Capacity - 2005 Page 4 10. Full Agreement. This document is the entire, final and complete agreement of the parties pertaining to Lessee's lease of water treatment plant facilities to Lessee during the term of this Agreement, and supersedes and replaces all prior or existing written and oral agreements between the parties or their representatives. LESSORS: LESSEE: Hillsboro Utilities Commission City of Tigard For City of Hillsboro By: By: City of Forest Grove By: City of Beaverton By: APPROVED AS TO FORM AND CONTENT: JOINT WATER COMMISSION By: Tigard - Lease of Water Treatment Facilities Capacity - 2005 Page 5 LEASE OF STORED RAW WATER This Lease of Stored Water ("Agreement"), dated April 2005, is between the Cities of Hillsboro, Forest Grove and Beaverton ("Lessors") and City of Tigard ("Lessee"). RECITALS WHEREAS, the parties to this Agreement are members of the Joint Water Commission - Hillsboro, Forest Grove, Beaverton, Tualatin Valley Water District, and Tigard ("JWC"), an intergovernmental entity formed pursuant to ORS Ch. 190 by agreement ("Water Service Agreement') dated October 27, 2003, and amended on April 9, 2004; and WHEREAS, the Water Service Agreement, among other things, requires each JWC member to have sufficient capacity in stored raw water to serve its demands for the period of May 1 through October 31, as adjusted based on the availability of surface water rights; and WHEREAS, the Water Service Agreement, among other things, provides for a party to satisfy that capacity requirement by leasing all or a portion of its interest in a component(s) of the System as defined therein, including stored raw water, from another party, upon such terms and conditions as approved by the Commission; and WHEREAS, the parties agree that, notwithstanding the Planning Document developed pursuant to the Water Service Agreement, the stored raw water subject to this Agreement is available for lease during the 2005 stored raw water season, as that term is defined herein; and WHEREAS, the parties hereto agree that Lessors will lease stored raw water to Lessee upon the terms and conditions set forth herein, and that the Commission has approved the terms and conditions as evidenced by signature below, and being fully advised, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. This Agreement shall be effective from March 1, 2005, or upon execution by both parties and JWC, through February 28, 2006. 2. Supply of Water. (a) Lessors agree to provide, and Lessee agrees to lease from Lessors, 1,000 acre feet of stored raw water during the lease term, unless modified by other provisions of this Agreement. This leased quantity of stored raw water is measured at the point of release from Hagg Lake or Barney Reservoir, as applicable, and includes that portion of the released water that is lost during conveyance to the JWC water treatment plant or due to "flow-by" past the JWC water treatment plant intake. The individual Lessors are making available the Tigard - Lease of Stored Raw Water -2005 Page 1 following quantities of stored water: Hillsboro - 271 acre feet; Forest Grove - 521 acre feet; Beaverton - 208 acre feet; Total 1,000 acre feet. (b) Stored Raw Water Ownership Accounts. Each JWC member's stored water ownership account consists of the amount of stored raw water it owns (as described in the Water Service Agreement) in Hagg Lake and Barney Reservoir. For the lease term, Lessors' stored raw water accounts shall be reduced, and Lessee's account increased, by the volume of water described in Section 2(a) of this Agreement, as calculated below. This transfer is for accounting purposes only between the parties during the term of this Agreement, and does not affect the quantity of water owned by either party under the Scoggins Agreements or the Barney Agreement, as those agreements are defined in the Water Service Agreement. LESSORS' Adjusted Stored Water Ownership Accounts = Total stored water owned (in acre feet) - stored water leased to Lessee LESSEE's Adjusted Stored Water Ownership Account = Total stored water owned (in acre feet) + stored water leased from Lessors (c) Water Shortage. If a general emergency or water shortage requires restrictions on the delivery to JWC members of stored raw water, each party's adjusted ownership account shall be reduced in the same proportion as JWC reduces the stored raw water ownership accounts of all JWC members. 3. Connections, Measurement and Meters. JWC or Lessors, as appropriate and necessary, will provide and maintain meters, valves and controls, and measurement devices in proper order for measurement of JWC-provided finished water to Lessee's local distribution system connection to the JWC transmission system. 4. JWC Management of Stored Raw Water Releases. JWC will manage the release of stored water in its sole discretion to satisfy the raw water supply requirements of all JWC members and to maintain adequate reserves of stored raw water to satisfy these requirements for the remainder of the lease term. Without limitation, the scope of JWC's release management decisions include determining the source (Barney Reservoir and/or Hagg Lake) from which the stored raw water is released, the discharge rates at which water is released from each source, and the volumes of stored water released from each reservoir. JWC may also manage stored water releases to achieve other operational or legal objectives, including maintaining reserves for carryover of stored raw water to the 2006 stored water release season. JWC will not use its discretion in management of stored water releases to restrict the supply of water to Lessee or any other JWC member disproportionately in relation to the water available in its adjusted stored water account for that reservoir. Neither JWC nor Lessors will be liable to Lessee, beyond the remedies described in Section 9 of this Agreement, for failure Tigard - Lease of Stored Raw Water -2005 Page 2 to satisfy Lessee's system demands if such failure occurs despite JWC's reasonable coordination efforts. 5. Lease Fee. (a) Lessee shall pay a stored raw water lease fee of $83,550 as calculated under Section 7.4 of the Water Service Agreement. Lessee is responsible for payment of the entire lease fee amount regardless of whether it calls for release of the entire leased amount during the lease term. Payment of the entire amount is due within 30 days of action by the Joint Water Commission to approve the lease. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. The JWC Managing Agency, as appointed pursuant to the Water Service Agreement, will handle billing to and collection from Lessee, and release of funds received to Lessors. (b) If during the lease term excess stored water is available and any party to this Agreement uses more stored water than remains in its adjusted stored raw water account [as defined above in Section 2(b)] after adjusting for the leased amounts, that party shall be charged for the use of excess stored raw water at the rate of $83.55 per acre foot, as calculated under Section 7.4 of the Water Service Agreement. In acknowledgment of accommodations made by Hillsboro in reducing its offer of capacity available for lease, all such additional quantities of stored water shall be deemed to have been supplied by Hillsboro, to the extent determines it has excess capacity available for lease, and the entire payment for such additional water shall be made to Hillsboro. Payment shall be made within 30 days of billing by JWC. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. 6. Notices. Notices shall be deemed sufficient if deposited in the United States mail, postage prepaid, to the following addresses: Lessors: Lessee: City Manager City of Tigard c/o City of Hillsboro City Manager 150 East Main Street 13125 SW Hall Blvd. Hillsboro, OR 97123 Tigard, OR 97223 City Manager City of Forest Grove P.O. Box 326 Forest Grove, OR 97116 Mayor City of Beaverton 4755 SW Griffith Drive P.O. Box 4755 Beaverton, OR 97076 Notice to Lessors must be provided to all of the Lessors. Tigard - Lease of Stored Raw Water -2005 Page 3 7. Severability. In the event any provisions of this Agreement shall be held to be impossible, invalid, or unenforceable, the remaining provisions shall be valid and binding upon the parties hereto. One or more waivers by either party of any provision, term, condition or covenant, shall not be construed by one party as a waiver of a subsequent breach of the other party. Both parties have fully participated in negotiating and writing this Agreement; therefore, it shall not be construed against the party preparing it, but shall be construed as if both parties have prepared it. 8. Acts of God, Emergency, etc. Performance or delay in performance of the obligations stated in this Agreement shall be reasonably excused when performance or timely performance is impossible or impracticable because of the occurrence of unforeseeable events such as emergency, catastrophe, disaster, labor disputes, or acts of God. 9. Disputes: If a dispute arises between the parties regarding breach of this agreement, it shall be addressed using the dispute resolution process in Article XII of the Water Service Agreement. However, notwithstanding anything to the contrary in the Water Service Agreement as to exclusive remedies, nothing in this lease agreement shall prevent a party from seeking equitable relief from a decision made by the Joint Water Commission that threatens irreparable harm to that party. Tigard - Lease of Stored Raw Water -2005 Page 4 10. Full Agreement. This document is the entire, final and complete agreement of the parties pertaining to Lessee's lease of stored raw water to Lessee during the 2004 stored raw water release season, and supersedes and replaces all prior or existing written and oral agreements between the parties or their representatives. LESSORS: LESSEE: Hillsboro Utilities Commission City of Tigard For City of Hillsboro By: By: City of Forest Grove By: City of Beaverton By: APPROVED AS TO FORM AND CONTENT: JOINT WATER COMMISSION By: Tigard - Lease of Stored Raw Water -2005 Page 5 AGENDA ITEM # 0- FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Contract for the Construction of a Traffic Signal System at the Hall Boulevard and proposed Wall Street intersection PREPARED BY: Vannie Ngu eY n DEPT HEAD OK: Agustin P. Duenas CITY MGR OK: Craig Prosser ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the contract award for construction of a traffic signal system at the Hall Boulevard and proposed Wall Street intersection? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, approve the contract award to All Concrete Specialties, Inc. in the amount of $203,194.75 and authorize an additional amount of $20,319.48 to be reserved for contingencies as the project goes through construction. INFORMATION SUMMARY This project is part of the Hall Boulevard/Wall Street - Phase 2 project identified in the FY 2004-05 Capital Improvement Program. The original scope of work for the project involved construction of approximately 425 feet of the proposed Wall Street to provide joint access for the library and the Fanno Pointe Condominiums. It also included installation of a traffic signal system at the Hall Boulevard/Wall Street intersection. Because pedestrian safety is a major concern at the library entrance (which coincides with the intersection of Hall Boulevard and the proposed Wall Street) and because of the lengthy process envisioned for issuance of a Sensitive Lands permit for construction of Wall Street, the project is further subdivided into two distinct projects: • Signalization of the Hall Boulevard/Wall Street intersection: This segment of the original project is the construction of a traffic signal system at the intersection of Hall Boulevard and Wall Street. The contract award requested in this Agenda Summary is for this project only. Construction is anticipated to begin in late June after Council's approval of the contract award. • Construction of Wall Street (to 425 feet east of Hall Boulevard): This segment of the original project involves construction of 425 feet of Wall Street east of Hall Boulevard, which requires permits from the Division of State Lands (DSL), Corps of Engineers (the Corps) and the City. Permits from DSL and the Corps have been obtained. The Sensitive Lands and Comprehensive Plan Amendment application is being reviewed by the City. Construction of this project is anticipated to begin in the spring of 2006. A permit application for construction of the signal on Hall Boulevard, a State highway, is being reviewed by the Oregon Department of Transportation (ODOT). Staff did receive and incorporate the plan review comments from ODOT into the bid documents through an addendum prior to bid opening. Staff anticipates an ODOT permit will be issued in the next two weeks prior to beginning of construction. Rights-of-way and common use access agreements have also been acquired from two properties at the intersection. The right-of-way is for construction of signal poles and the agreement is for installation of a combined driveway approach at a proper location to serve both properties. This project was advertised for bids on May 17, 2005 and May 19, 2005 in the Daily Journal of Commerce and Tigard Times respectively. A project addendum was issued on May 26, 2005 for modification of the signal plans as a result of the design review by ODOT. The bid opening was conducted on May 31, 2005 at 2:00 PM and the bid results are: All Concrete Specialties Vancouver, WA $203,194.75 Civil Works Vancouver, WA $241,332.20 Engineer's Estimate $227,000 Based on the bids submitted, the lowest responsive bid of $203,194.75 submitted by All Concrete Specialties, Inc. appears to be reasonable. Staff recommends approval of the contract award of $203,194.75 to the lowest responsive bidder plus authorization of an additional ten percent contingency amount of $20,319.48 to be used as necessary for unforeseen situations that may arise during construction. The total amount authorized for this project is therefore $223,514.23. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Installation of a traffic signal system at the intersection of Hall Boulevard and Wall Street meets the Tigard Beyond Tomorrow Transportation and Traffic Goals of "Improve Traffic Flow and Safety". ATTACHMENT LIST Project location map FISCAL NOTES This project is funded in the amount of $400,000 in the FY 2004-05 CIP from the Traffic Impact Fee Fund for the Hall Boulevard & Wall Street Intersection - Phase 2 project. Because the project construction would most likely fall entirely in FY 2005-06, funding in the amount of $900,000 will be carried over into the FY 2005-06 CIP for construction of the signal system and the 425-foot segment of Wall Street. Approximately $2,000 has been expended on the project. The remaining amount of $398,000 in FY 2004-05 is sufficient to award the contract of $203,194.75 to All Concrete Specialties, Inc. and provide a reserve amount of $20,319.48 for a total project authorized amount of $223,514.23. The $900,000 in funding proposed for FY 2005-06 is sufficient to both construct the signal project and the 425-foot segment of Wall Street (if permitted and approved by Council). h.\erg12004-2005 y dp%hall Wd - wall st intersection phase 2 .425' to halltsignaRmunciM 14.05 halt-wall signal contract award ais.doc HALL BOULEVARD/WALL STREET INTERSECTION SIGNALIZATION & DRIVEWAY RELOCATIONS 0 Jda m a O'MARA ST O L/BRgRY J J J Q = Proposed 425' N O'MARA ST Wall Street extension EDGEWOOD ST Project location VICINITY MAP N TS AGENDA ITEM # FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON LOCAL CONTRACT REVIEW BOARD AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Re guest LCRB Approve Purchase of Patrol Car Digital Video Units PREPARED BY: Brenda Abbott DEPT HEAD OK UJ M bl _ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Local Contract Review Board approve the purchase of digital video units for installation into the City's patrol vehicles as a component of the replacement mobile data computer project? STAFF RECOMMENDATION Staff recommends the Local Contract Review Board approve the purchase of digital video units. INFORMATION SUMMARY As a component of the replacement of the mobile data computers project, the Police Department has planned to acquire and deploy digital video technology in each patrol car. This technology provides many advantages to a law enforcement agency: enhancing officer safety, improving agency accountability, reducing agency liability, simplifying incident review, enhancing new recruit and in-service training via post-incident use of videos, advancing prosecution/case resolution, enhancing officer performance and professionalism, and increasing homeland security. Additionally, based on interviews with over 50 law enforcement agencies already using video, deploying video has proven to reduce the number of citizen filed complaints, thereby significantly reducing the amount of staff time necessary to investigate these complaints. The International Association of Chief s of Police has issued a white paper on the impact of digital video deployments, which is available for review. On October 25, 2004 Council approved Budget Amendment #3, which allocated funds for this expenditure. OTHER ALTERNATIVES CONSIDERED Do not approve the staff recommendation to purchase the patrol car digital video units and direct staff to explore alternatives to enhance officer safety and reduce liability, etc. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST None FISCAL NOTES The expenses associated with this Agenda Item are $156,501. A portion of these costs will be paid for with a Homeland Security Grant. The vendor has committed in a RFP response that the items will be received, on-site, by June 30, 2005. AGENDA ITEM # 5 FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Legislative Update from State Senator Ginny Burdick and State Representative Larry Galizio PREPARED BY: Joanne Ben so DEPT HEAD OK (12 CITY MGR OK ISSUE BEFORE THE COUNCIL Council and legislative representatives will discuss issues affecting the City of Tigard and State Senator Ginny Burdick and State Representative Larry Galizio will provide an update on the local issues before the Legislature at this time. STAFF RECOMMENDATION Identify issues of interest or concern to Senator Burdick and State Representative Galizio. INFORMATION SUMMARY Senator Burdick and Representative Galizio were contacted and agreed to meet with the City Council to provide an update on the 2005 Legislative Session. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life - Communication Goal - Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities for input on community issues and establishing and maintaining two-way communication. ATTACHMENT LIST No attachments. FISCAL NOTES None i:\adm\city councilkouncil agenda item summaries\2005\ais for burdick - galizio update 050614.doc5/26/05 Summary Ca of Senator Burdick & Representative Galizio's votes on Measures of interest to the City of Tigard ca HB 2484: This bill requires a double majority vote for urban service provider annexations. The City sent a letter opposing the bill. Galizio voted yes on the House Floor, Burdick voted no in Committee, she was away on legislative business for the Senate Floor vote. @The bill passed 23-3 on Senate Floor. It goes to the Governor's desk next. HB 3092: This bill would eliminate the authority of a local building department to require a plumbing plan review for a complex construction project. Letters in opposition were sent to both Representative Galizio and Senator Burdick. Galizio voted no on the House Floor. @Bill has been referred to the Senate Rules Committee. HB 3353: This bill would pre-empt City authority to levy taxes and fees on telecom providers. Letters in opposition were sent to Representative Galizio on the original bill and amendments. Representative Galizio voted no in committee. @The measure didn't receive the support necessary to be voted out of committee. It is possible the industry will attempt to fold similar language into a different piece of legislation. Encourage the legislator's votes in opposition at this legislative session. SB 887-A: This version of the bill would form a Task Force representing interested parties to thoughtfully examine annexation issues. Letter in support of this version sent to Representative Galizio. Senator Burdick voted yes in Committee, Yes on the Senate Floor. House vote is scheduled for this afternoon (June 14) SB 899: This bill makes changes to the requirements for counties to have a tax supervising and conservation commission. Letter in support sent to Senator Deckert and Revenue Committee members. Senator Burdick voted yes on the floor. @ The bill was referred to the House State and Federal Affairs Committee within subsequent referral to the Revenue Committee. -2- SB 321: This bill expands issues subject to public safety collective bargaining. Letter in opposition sent to Representative Galizio. Senator Burdick voted yes on the Senate Floor. OThe bill passed 16-I1. Bill was referred to House Business, Labor and Consumer Affairs with subsequent referral to State and Federal Affairs. Encourage Representative Galizio's opposition to the bill. SB 1030: This bill would eliminate the City's right to compensation for private use of public rights-of-way. Letter in opposition written to Senator Deckert, Senate Revenue Committee Chair. @Subsequently referred to Ways and Means. Encourage opposition if bill comes out of committee. r Bills to Watch Ca Revised SB 412B: Relating to Urban Renewal. It will be considered by the full Senate. The revised bill contains two additional provisions: One relates to notice, testimony and recommendations from affected taxing districts. The second allows urban renewal agencies to collect less than the maximum amount of increment generated. SJR 14: Eliminates double majority voting in property tax elections. Passed the Senate with a 20-8 vote. Senator Burdick voted yes. Referred to House Revenue with subsequent referral to State and Federal Affairs. HB 2649: Electronic Budget Publication. Passed the House on a 55-0 vote. Representative Galizio voted yes. Referred to Senate Rules, awaits a hearing. HB 2722: Would eliminate the 3-mile incorporation options cities have to concur with proposed annexation Representative Galizio voted yes in House Floor. Is expected to be up for a vote in the Senate early next week. AGENDA ITEM No. 6 Date: June 14, 2005 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Approve the Fiscal Year 2005-2006 Capital Improvement Program Due to Time Constraints City Council May Impose A Time Limit on Testimony I:WDM\GREER\CITY COUNCIUCCSIGNUP\PH TESTMNY APPROVE CIP.DOC AGENDA ITEM No. 6 Date: June 14, 2005 PLEASE PRINT Proponent - S eakin In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address& Phone No. Name, Address & Phone No. . 6/pit-7?-->a ~ 12,.E V-2 SiA) 13,6 p Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # (D FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE FY 2005-06 Capital Improvement Program PREPARED BY: A.P. Duenas&~ DEPT HEAD OK 01* `"~'**~CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the FY 2005-06 Capital Improvement Program and approval of the FY 2005-06 projects and budget. STAFF RECOMMENDATION Staff recommends that City Council, by motion, adopt the FY 2005-06 Capital Improvement Program projects and budget as described in the attached memorandum dated May 25, 2005 with appendices A, B, B-1 through B-6, and C. INFORMATION SUMMARY Attached is a memorandum dated May 25, 2005 transmitting the FY 2005-06 Capital Improvement Program (CIP). This memorandum, with appendices, presents the recommended projects for FY 2005-06 and a tentative list of projects for the following four years. The FY 2005-06 CIP was approved as submitted by the Planning Commission at its meeting on May 2, 2005. It was approved by the Budget Committee with two changes on May 16, 2005. The FY 2005-06 CIP with revisions incorporated is hereby submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2005-06. OTHER ALTERNATIVES CONSIDERED Adopt the FY 2005-06 CIP with modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2005-06 CIP supports the Tigard Beyond Tomorrow Transportation and Traffic goals of "Improve Traffic Safety" and "Improve Traffic Flow." ATTACHMENT LIST Memorandum dated May 25, 2005 with appendices A, B, B-1 through B-6, and C. FISCAL NOTES The FY 2005-06 CIP budgeted amounts are based on the Finance Director's funding projections for FY 2005- 06. 11en0lgustcouncll abenda summaries\6-14-05 ty 2005-06 capital improv ment pmgmm ais.doc CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilor FROM: Agustin P. Duenas, P.E. City Engineer DATE: May 25, 2005 SUBJECT: FY 2005-06 Capital Improvement Program This document presents the proposed FY 2005-06 Capital Improvement Program (C1P) for review and approval. The proposed CIP was presented to the Planning Commission on May 2, 2005 for review and recommendation to City Council. The Planning Commission approved the FY 2005-06 C1P as submitted. The proposed CIP was then presented to the Budget Committee on May 16, 2005 and was approved by the Committee that day with two changes. Background The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water, parks, and city facilities systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water System CIP and the Parks CIP, and the City Facilities System is jointly managed by the Engineering and Public Works Departments. The Capital Improvement Program is reviewed and approved each year by the City Council. The CIP is developed through a process separate from the City's Operating Budget formulation process. It is developed in close coordination with the City's Finance Director and is formulated early in the fiscal year so that it can be integrated into the City's overall budget process for approval. The program submitted to the City's Budget Committee, the Planning Commission and City Council is a 5-year program with the first year's program described in detail. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, establishes the budget and projects for the upcoming fiscal year and serves as a planning document to guide the infrastructure improvements over the following 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in Council goals, City plans, citizen input, and additional data which may become available. Process The Capital Improvement Program formulation process for FY 2005-06 began in November 2004 and will be completed when City Council approves the CIP budget and project list for implementation beginning July 1, 2005. A Citywide meeting was conducted on January 19, 2005 to receive input from the public on the draft list of projects, which was posted on the City's website for over three weeks prior to the meeting. Input from the Planning Commission and City Council were obtained on February 7, 2005 and March 15, 2005 respectively prior to finalization of the list for submittal through the City's formal budget process. The final list of projects is presented to City Council following the Planning Commission's approval on May 2, 2005 and the Budget Committee's approval with changes on May 16, 2005. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. FY 2005-06 Projects The Capital Improvement Program includes projects under the following system programs: ♦ The Street System Program ♦ The Park System Program ♦ The Sanitary Sewer System Program ♦ The Storm Drainage System Program ♦ The City Facilities System Program ♦ The Water System Program Appendix A describes the projects under the various programs for the FY 2005-06 CIP. The Five-Year CIP Appendix B provides an introduction to the 5-Year CIP. Appendices B-1 through B-6 present the 5-Year CIP projects beginning with FY 2005-06 and ending with FY 2009-10. Appendix C shows some of the major street projects that will not have adequate funding over the next few years. The list provided is not all inclusive but provides an indication of the level of funding needed to address some of the projects needed over the next few years. APPENDICES ■ Appendix A: FY 2005-06 Capital Improvement Program Projects ■ Appendix B: Five-Year Capital Improvement Program Plan ■ Appendix B-1: Street System Program ■ Appendix B-2: Park System Program ■ Appendix B-3: Sanitary Sewer System Program Appendix B-4: Storm Drainage System Program Memorandum to City Council - FY 2005-06 Capital Improvement Program Page 2 of 3 ■ Appendix B-5: City Facilities System Program ■ Appendix B-6: Water System Program ■ Appendix C: Unfunded Street System Projects c: Craig Prosser, Interim City Manager Tom Imdieke, Interim Finance Director Dennis Koellermeier, Public Works Director James N.P. Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager Roger Dawes, Interim Finance Operations Manager hengVus\2005-06 dp\dty council - fy 2005-06 8-14-05.aoc o- Memorandum to City Council - FY 2005-06 Capital Improvement Program Page 3 of 3 Report - Project Details by Type created on: CIP Year: FY 2005-06 5/26/2005 11:39:59 AM Street System Program $6,629,725 72nd Avenue/ Dartmouth Street Intersection $500,000 cip year: FY 2005-06 Gas Tax Fund $258,636 status: Approved Traffic Impact $241,364 Fee Fund description: The intersection of 72nd Avenue and Dartmouth, which is currently controlled by a four-way stop, is one of the most heavily-traveled intersections in Tigard. 72nd Avenue shows significant delay both northbound and southbound in the PM peak. In addition, the traffic volumes would most likely increase as large vacant properties in Tigard Triangle are developed. Increased traffic volumes would make the intersection unsafe and more difficult for orderly movement of traffic. This project installs a traffic signal and constructs necessary improvements to the streets at the intersection to improve the traffic handling capacity of the intersection. Funds have been collected from developers in the amount of $108,636 for improvements to the intersection. The intention at this time is to form a reimbursement district to allocate the project costs among upcoming developments. The amount of $391,364 will be contributed by the City for completion of the improvements, which would be fully or partially reimbursed by the developments as they occur within the proposed district. 79th Avenue Local Improvement District $1,350,000 cip FY 2005- year: 06 79th Ave LID Fund $1,350,000 status: Approved description: A Local Improvement District (LID) is proposed to construct improvements on 79th Avenue between Gentle Woods Drive and Bonita Road. The City Council has authorized the preparation of a Preliminary Engineer's Report to examine the proposed LID in detail and make recommendations on possible implementation. The Preliminary Engineer's Report is expected to be completed before the end of FY 2004-05 and will be presented to Council for review and decision. The report will include a project design in sufficient detail to establish LID boundaries and provide a relatively accurate estimated cost for the LID improvements. If Council decides to form the district and perform the improvements, the project design will be completed and construction will be performed in FY 2005-06. The funding under this project (if the district is formed) will cover all costs incurred in the preparation of the Preliminary Engineer's Report, completion of the final design, construction staking, right-of-way acquisition, construction management, construction of the improvements, final report, and other administrative costs involved in an LID. The project is expected to be completed by the end of FY 2005-06. Bull Mountain/Roshak Road Intersection $100,000 cip year: FY 2005-06 Traffic Impact Fee Fund - Urban Services $100,000 status: Approved description: This project widens Bull Mountain road at Roshak Road to provide safe turning movements for vehicular traffic and to accommodate additional traffic volumes generated by new subdivisions north and northwest of the intersection. Also included in the project is minor drainage work to allow Appendix A Page 1 of 24 widening of the intersection. Some land acquisition required for the widening has been purchased by a developer. This project is funded by the Urban Services TIF Fund for implementation in FY 2004-05. In addition, a developer is providing $35,000 for a half-street improvement required for the development at the northeast corner of the intersection. Construction is expected to begin in late- spring 2005 and should be completed in mid-summer 2005. Burnham Street - Design & Right-of-Way $300,000 cip year: FY 2005-06 Gas Tax Fund $300,00 0 status: Approved description: This project is to complete the design of Burnham Street between Main Street and Hall Boulevard. Based on current design standards, the street requires reconstruction and widening to the minimum paved width of 44 feet specified for a collector with bike lanes, sidewalks and landscaped strips on each side of the street. However, the elements proposed for the street may be modified to incorporate the recommendations of the Tigard Downtown Improvement Plan, which is currently underway. Those recommendations are expected to be provided in the spring of 2005. The project design incorporating those recommendations is expected to begin in late spring 2005 and would continue to FY 2005-06. Commercial Street Sidewalk (Lincoln to Main St) $250,000 cip year: FY 2005-06 Gas Tax Fund $250,00 0 status: Approved description: This project involves construction of a half-street improvement with sidewalk on the east side of the street. It also widens and realigns the street underneath the 99W over-crossing to provide space for installation of the sidewalk. The total paved width of Commercial Street after improvement would be 28 feet curb-to-curb. The close proximity of existing homes and the bridge piers of the Highway 99W overpass precludes the placement of a planter strip along the street segment. In addition, the amount of right-of-way that can be acquired from Portland & Western Railroad and Union Pacific Railroad is limited due to setback requirements by the companies. A chain link fence will be constructed adjacent to the tracks to prevent pedestrians from crossing the tracks. Completion of the project would provide a safe and convenient pedestrian route to downtown Tigard and the proposed commuter rail station. This project has been approved for CDBG funding in the amount of $91,300. The City provides local matching funds in the amount $158,700 from the Gas Tax Fund. Downtown Improvements $150,000 cip year: FY 2005-06 Gas Tax Fund $150,000 status: Approved description: This project constructs miscellaneous projects recommended by the Downtown Improvement Plan which is scheduled to be finalized by the end of 2005. Projects selected for the construction will be limited to the total cost of $150,000. Appendix A Page 2 of 24 Downtown Streetscape Design/Phase 1 Implementation - Main Street $350,000 cip year: FY 2005-06 Gas Tax Fund $350,00 0 status: Approved description: This project provides funding for a consistent streetscape design to be applied throughout the entire downtown area. The design products are expected to be design concepts to be applied throughout the area and detailed design plans for each of the streets in the downtown. Construction implementation will be performed in phases with Phase 1 being enhancements to Main Street in accordance with the approved design concepts and approved streetscape design plan for that street. Durham Road/108th Avenue Intersection Signalization $200,000 cip year: FY 2005-06 Traffic Impact Fee $200,000 status: Approved Fund description: Traffic south of Durham Road attempting to turn left from 108th Avenue onto Durham Road experiences excessive delay. Whenever the gaps in the traffic flow are infrequent, the left-turn movement becomes highly difficult and is often unsafe. The problem will become worse as the residential developments along 108th south of Durham are completed and generate an increase in traffic volumes at this intersection. This project installs a traffic signal on Durham Road at 108th Avenue to provide safe and controlled turning movements at the intersection. Greenburg Road - Design & Right of Way $660,000 cip year: FY 2005-06 Traffic Impact Fee $660,000 status: Approved Fund description: The project was funded in FY 2004-05 through Priorities 2000 & 2002 MTIP funds in the amount of $660,000 with Tigard providing $85,000 in matching funds. The project scope is to improve Greenburg Road from Washington Square Drive to Tiedeman Avenue. However, the bulk of the work will be to widen Greenburg Road between the Highway 217 overcrossing and Tiedeman Avenue to a 5-lane facility. The completed improvements would enhance movement into and out of the Washington Square Regional Center. An engineering consultant has been selected to perform the engineering design and right-of-way acquisition for the project. Additional funding in the amount of $450,000 will be proposed for FY 2006-07 for right-of-way acquisition. This project has been submitted for construction funding of $1,000,000 under the MTIP Priorities 2006-09 project selection process and for $2,100,000 under the County's MSTIP 2007-12 Transportation Capital Program. Greenburg Road/Highway 99W Intersection - Feasibility Study $40,000 cip year: FY 2005-06 Gas Tax Fund status: Approved 40 000 description: Greenburg Road is a north-south Arterial providing direct access to Highway 217 & the Washington Square Regional Center to the north and Highway 99W to the south. Greenburg Road terminates at Highway 99W directly across from Main Street, a storefront street through downtown Tigard. The current level of service on Greenburg Road at Highway 99W is extremely poor especially in the PM peak hours when vehicles waiting through multiple traffic cycles to clear the intersection. In addition, Appendix A Page 3 of 24 forecasts for Highway 99W shows it is well over capacity in future demand, which makes the intersection nearly un-mitigatable due to heavy through traffic and conflicts with turning vehicles. The Tigard Transportation System Plan adopted by the City in 2002 identifies existing and future transportation conditions along Highway 99W and recommends several approaches to alleviate traffic congestion. One of the approaches is to implement access management which means closing driveways and limiting access to the highway. This proposed project provides funding for a feasibility study, which includes an alternatives analysis, to determine what alternative works best to alleviate congestion at the Greenburg Road and Highway 99W intersection and possibly improve traffic flow on Highway 99W through that area. One option is to widen Greenburg Road at its approach to Highway 99W. Another option is to eliminate the through movement from Greenburg Road to Main Street and divert downtown traffic through either 95th Avenue or 98th Avenue to Commercial Street. The intent of that study is to determine the best alternative, evaluate that alternative in detail, then scope out a project that implements that alternative for design and construction. Hall Blvd/Wall Street Intersection - Phase 2 $900,000 cip year: FY 2005-06 Traffic Impact Fee status: Approved Fund $900,000 description: This project is carried over from FY 2004-05. The project widens Hall Boulevard along the Library and the Fanno Pointe Condominiums frontages and constructs the first 425 feet of Wall Street to provide a common access to Hall Boulevard for the two developments. To ensure that the intersection would be designed and constructed expeditiously, the project was divided into two phases: Phase I is the half- street improvement of Hall Boulevard which has been completed. Phase 2 is the realignment of Pinebrook Creek, the installation of a traffic signal and the construction of 425 feet of Wall Street at the intersection with Hall Boulevard. Also included in the project is the purchase of rights-of-way necessary for construction of the intersection. Construction of this phase begins in the spring and scheduled to be completed in late summer 2005. Hall Boulevard (at McDonald St) - Design & Right-of-Way $25,000 cip year: FY 2005-06 Traffic Impact Fee $25,000 status: Approved Fund description: This project was funded in FY 2004-05. The first phase of this project is the design and acquisition of right-of-way for construction of a southbound right-turn lane on Hall Boulevard at McDonald Street. In addition to widening the street, curb and sidewalk are proposed along the new segment of street to improve pedestrian safety. An ODOT permit will be required for the design and construction of the project. A traffic study will be conducted to identify required design elements that need to be incorporated into the project. Construction of the project is tentatively scheduled for FY 2006-07. Hall Boulevard @ Fanno Creek - Crosswalk Lights $65,000 cip year: FY 2005-06 Gas Tax Fund 65 000 status: Approved description: This project was funded in FY 2004-05 and is the installation of a marked mid-block crosswalk on Hall Blvd to provide a safe crossing point for Fanno Creek trail users. A traffic study will need to be conducted for compliance with ODOT's design requirements for a mid-block crossing. Completion of the crosswalk will provide a connection between the existing Fanno Creek trail west of Hall Blvd and a proposed trail beginning from the street to the new library. Appendix A Page 4 of 24 Hall Boulevard Sidewalk (Spruce St to 800' south) $166,725 cip year: FY 2005-06 Gas Tax Fund $166,725 status: Approved description: This project would enhance pedestrian movements along Hall Blvd by installing sidewalks within existing gaps on the west side of the street. The close proximity of existing homes and limited right- of-way on this state route preclude placement of planter strips between the proposed sidewalk and street. This project has been approved for CDBG funding in the amount of $136,725 with local matching funds of $30,000 coming from the Gas Tax Fund. Highway 99W Corridor Improvements Study $125,000 cip year: FY 2005-06 Gas Tax Fund $125,000 status: Approved description: Highway 99W carries over 50,000 vehicles per day, half of which is regional through traffic. This highway is currently overwhelmed by the existing traffic volumes. There are no significant parallel routes to this highway, and the traffic congestion will continue to worsen as traffic increases during the next few years. The intersections of Highway 99W with Hall Boulevard, Greenburg Road, and McDonald Street are bottlenecks that seriously hamper the smooth flow of traffic. At peak travel hours, cut-through traffic uses the City of Tigard's collector and arterial system to avoid the Highway 99W traffic congestion. This traffic adversely impacts the arterial and collector street system in the City. This project provides funding for a study to evaluate various alternatives for improvement of the highway (including development of new parallel routes and connections that can feasibly be made between developments parallel to the highway) between Durham Road and Interstate 5. The intent of the study is to address current traffic deficiencies, present design alternatives and propose strategies that would provide for effective traffic circulation, connectivity and operational improvements to the highway and its corridor. The study would provide a plan for management of the corridor and a package of projects (both large and small) that can be implemented over a period of years as funding sources are identified and designated for these projects. McDonald Street (at Hwy 99W) $25,000 cip year: FY 2005-06 Traffic Impact Fee Fund $25,000 status: Approved description: This project was funded in FY2004-05 in the amount of $180,000. The proposed funding is for completion of the construction which starts in the spring of 2005. This project adds capacity and enhances traffic flow at the intersection of McDonald Street and Highway 99W. It re-stripes McDonald Street at the intersection to provide a westbound right-turn lane into the state highway and to lengthen the left-turn stacking capacity on McDonald Street. In addition, the project widens the street immediately east of the right-turn lane to provide a transition between the lane and the existing edge of pavement. Improvements to the storm drainage system and modification of the existing signal at the intersection will also be done to conform to ODOT design requirements. Sidewalk will be extended on the south side of the street as part of the intersection widening. The street cross-section of McDonald Street at the intersection after the improvement will have dedicated left-turn, through, and right-turn lanes. Appendix A Page 5 of 24 North Dakota Street Pedestrian Bridge Conceptual Study $25,000 cip year: FY 2005-06 Gas Tax Fund $25,000 status: Approved e description: The North Dakota Street bridge is too narrow to safely pass pedestrian and vehicular traffic • simultaneously. This project provides funding for preparation of a Conceptual study and preliminary design to possibly construct an 8-foot wide by approximately 50-foot long pre-fabricated timber pedestrian bridge adjacent to the existing bridge. Also included in the project is the construction of roadway approaches to connect the new bridge with nearby existing sidewalks. Pavement Major Maintenance Program (PMMP) $635,000 cip year: FY 2005-06 Street Maintenance Fee status: Approved (SMF) $635,000 description: The Pavement Major Maintenance Program is an annual long-term street preventative and corrective maintenance program that the City utilizes to extend pavement life and avoid much more costly reconstruction. The Street Maintenance Fee revenue funds projects in this program. The City has applied a variety of minor and major maintenance techniques that include pothole repair, crack-seal treatment, slurry seal, and hot-mix overlay or inlay. The program also includes assessment of types, severity and extent of pavement distress, traffic volumes and environmental conditions prior to identifying appropriate treatments for the streets. Streets scheduled to be included in the FY2005-06 PMMP program are: - Greenburg Road (North Dakota to Center Street) - Highland Drive (109th Ave to 1000' east) - Marion Street (124th to 121st Ave) - James Street (124th to 121st Ave) - Alberta Street (end of street to 121st Ave) - 124th Street (Marion to James Street) - Spruce Street (89th Ave to Hall Blvd) - 89th Ave (south of Spruce Street) - Thorn Street (east of 89th Ave) - 66th Avenue (south of Taylors Ferry Rd) - 109th Avenue (north of Naeve Street) - 136th Avenue (south of Walnut Lane). The project list is subject to change depending upon actual bids received on the projects. The number of projects implemented will be tailored to the funding available. Those street projects that cannot be accommodated within the projected funding would be moved to a subsequent fiscal year. Pine Street $170,000 cip year: FY 2005-06 Storm Sewer Fund $70,00 0 status: Approved Gas Tax Fund $50,000 Street Maintenance Fee $50,000 (SMF) description: Pine Street is a narrow roadway located in the northeast quadrant of the City. The street has no shoulders, sidewalks and curbs. The pavement surface has extensive longitudinal and transverse pattern cracking and numerous patches along the travel lanes. It also has an inadequate drainage system and two significant curves that limit visibility and speeds. The main goal of this project is to reconstruct the street to provide proper drainage and improve rideability on the street. Ultimate improvements to the street including correction of the existing curves, installation of sidewalks and construction of the street to the ultimate width, will be performed in the future when funding is available. Appendix A Page 6 of 24 Safety Improvement at the Bull Mountain Road/Highway 99W Intersection $100,000 cip year: FY 2005-06 Traffic Impact Fee Fund - Urban Services $100,000 status: Approved description: This project corrects a safety hazard at the intersection of Bull Mountain Road and Highway 99W. The right-turn lane from Bull Mountain Road to southbound Highway 99W is not wide enough to accomodate truck turning movements. Trucks and other large-sized vehicles have been observed slipping off the lane and getting stuck thereby blocking the movement of right-turning traffic. In addition, erosion has undermined a section of the five-foot concrete sidewalk that connects to the lane. The outfall of the storm drain pipe that runs underneath the road is also broken off and in need of repair. This project provides funding to widen and extend the right-turn lane on Bull Mountain Road and repair the existing storm drain outfall. Sidewalk Improvements $75,000 cip year: FY 2005-06 Gas Tax Fund $75,000 status: Approved description: This project constructs sidewalks to improve pedestrian safety and access between bus stops and adjacent residential developments. Landscaped strips are not included in the scope of work as the need for the improvement is to fill in gaps between existing sidewalks within limited right-of-way, or to enhance pedestrian access to transit stops. Sidewalks will be installed on Hall Boulevard at Bonita Road and at various locations in the City. Street Striping Program $20,000 cip year: FY 2005-06 Gas Tax Fund $20,00 0 status: Approved description: This year's program includes placement of permanent or short-term striping on Shady Lane between Greenburg Road and 95th Avenue, Johnson Street between Highway 99W and Grant Street, North Dakota Street from Tiedeman Avenue to 1,500' west, 68th Avenue between Dartmouth Street and Atlanta Street, 69th Avenue between Hampton Street and Dartmouth Street, Boones Ferry Road from 72nd Avenue to I-5 off-ramp, and on various streets located throughout the City. Traffic Calming Program $8,000 cip year: FY 2005-06 Gas Tax Fund $8,000 status: Approved description: The Traffic Calming Program is an annual program that installs traffic calming measures aimed at slowing vehicle speeds within residential neighborhoods. Speed humps have been favored by the majority of residents and have been installed in many cases because they have proven effective in reducing speeds by 4 to 6 mph. Streets are selected for speed humps using the following criteria: traffic speed, volume, number of accidents, existence of sidewalks, cut-through traffic and neighborhood's participation. This year's program includes installation of speed humps on the Appendix A Page 7 of 24 following streets: - 2 speed humps on O'Mara Street (between Frewing and McDonald Street) - 2 speed humps on 100th Avenue (between Sattler Road to View Terrace). Other streets may be added to the program depending upon neighborhood interest and the street ranking in the speed hump criteria rating system. In consideration of the comments from TVF&R, the speed humps to be installed in the future would be shaped to accommodate emergency vehicles. Wall Street Local Improvement District $40,000 cip year: FY 2005-06 Wall Street LID Fund $40,000 status: Approved description: This project was proposed in FY 2002-03. $300,000 has been allocated since FY 2002-03 for completion of a Preliminary Engineer's Report for construction of Wall Street between Hall Blvd and Hunziker Street. The amount of $40,000 is included in FY 2005-06 for any expenses incurred in the preparation of environmental permit applications and the railroad crossing application and hearing. Any funding for work beyond the Preliminary Engineer's Report and the hearing will be provided primarily through the Local Improvement District, if it is formed. Walnut Street (135th - 121st Ave) $310,000 cip year: FY 2005-06 Gas Tax Fund $20,00 0 status: Approved Underground Utility $170,000 Fund Sanitary Sewer Fund $80,000 Street Maintenance Fee (SMF) $40,000 description: This project is the last phase of a three-phase project funded through the Washington County MSTIP 3. The first phase is the improvement and signalization of the Walnut/121st Avenue intersection. The second phase is the construction of the Walnut/Gaarde Street intersection, which was performed by the City as part of the Gaarde Street - Phase 1 project. Improvement to Walnut Street between 135th and 121st Avenue will begin in early-Spring 2005 and is scheduled to be completed by July 2006. The City has been working closely with the County on the design of the project and has agreed to reimburse the County for the cost of incorporating in the project such work as undergrounding existing utilities, upgrading the water system, and extending the sanitary sewer mains as these items are not included in the scope of work for the County's MSTIP-3 project. Also included in the project is the resurfacing and widening of Fern Street between 138th and 135th Avenue to accommodate additional traffic anticipated upon closure of Walnut Lane. The Street Maintenance Fee funds will be used for the pavement overlay on Fern Street. The Gas Tax Fund will be used for the widening of Fern Street to provide a pedestrian walkway on one side of the street. Walnut/Ash/Scoffins Street Connection Feasiblity Study $40,000 cip year: FY 2005-06 Gas Tax Fund _$40,00 0 status: Approved description: This project is identified by the Tigard Transportation System Plan as an alternate route to Highway 99W for enhancement of intra-city circulation. The TIF Fund provides funding in FY 2004-05 for a corridor study to determine a feasible alignment for the extension of Walnut Street over Fanno Creek to Ash Avenue then north to connect to Hunziker Street. The connection would allow traffic to proceed on Hunziker Street east to the Tigard Triangle without entering Highway 99W. The long-term plan is to route traffic from Hunziker Street over a proposed future Highway 217 overcrossing to connect to Hampton Street. The corridor study was delayed pending recommendations from the Downtown Appendix A Page 8 of 24 Improvement Plan Study. If the recommendation from that study is to retain the Walnut Street extension as a collector street to make the connection from Highway 99W through downtown Tigard to Hunziker Street, the corridor study would be initiated in the spring of 2005 with selection of a consultant to perform the work. The funding for the project would be continued into FY 2005-06 to complete the study. The study which was funded in FY 2004-05 has been placed on hold awaiting the developement of a Downtown Improvement Plan that will address improvement concepts for transportation system in downtown Tigard. Parks System Program $3,714,566 Fanno Creek Park Outdoor Exercise Trail $15,000 cip year: FY 2005-06 Parks Capital Fund $15,00 0 status: Approved description: This project constructs an exercise trail made up of various pre-fabricated exercise stations placed along the trail or in one major grouping area. Runners, walkers and bikers may stop and exercise at the various stations. Fanno Creek Park Shelter $10,000 cip year: FY 2005-06 Parks Capital Fund $10,00 0 status: Approved description: This project installs a shelter and a small parking lot at Fanno Creek Park north of the new library building Fanno Creek Trail (gathering place to Wall Street) $85,400 cip year: FY 2005-06 Parks Capital Fund $85,400 status: Approved description: This is part of the Fanno Creek Trail System. This segment completes the Fanno Creek Park trail across Fanno Creek Park. Fanno Creek Trail (Hall Boulevard to gathering place) $101,486 cip year: FY 2005-06 Parks Capital Fund $101,486 status: Approved description: This project constructs a Fanno Creek Trail segment east of Hall Boulevard crossing Fanno Creek to the new Library and Wall Street. A pre-fabricated timber bridge will be installed to cross Fanno Creek. Jack Park Install Picnic Shelter and Irrigation $31,000 cip year: FY 2005-06 Parks Capital Fund 311000 status: Approved description: This project will continue the park master plan with the addition of a picnic shelter and an irrigation system. The irrigation system will improve the fields for use by soccer teams. Appendix A Page 9 of 24 Land Acquisition $1,944,025 cip year: FY 2005-06 Parks Capital Fund $1,944,02 status: Approved description: This project is directly related to the Council goal of "Address growth - Identify and acquire open space and park land". Eighteen and a half acres, most privately owned, have been identified. The use ranges from neighborhood parks to greenspacce to pocket parks. The estimated cost per acre to purchase the various parcels ranges from $250,000 to $300,000. This land acquistion will occur over two fiscal years - FY 05-06 and FY 06-07. Land Acqusition (Area 2 - Downtown Revitalization) $200,000 cip year: FY 2005-06 Parks Capital Fund $124,600 status: Approved Water ualityl uantit Fund $75,400 description: This project provides funding to purchase property north of Fanno Creek in the area designated as Area #2 in the Tigard Downtown Improvement Plan. Environmental enhancement of that area to help revitalize the Tigard downtown is expected in the future as part of the Downtown Improvement Plan project recommendations. Northview Park Install Playground & Soccer Facilities $45,000 cip year: FY 2005-06 Parks Capital Fund $45,00 0 status: Approved description: This project will continue the Park Master Plan by adding a playground and improving the fields for soccer use at Northview Park. Park Signs $50,000 cip year: FY 2005-06 Parks Capital Fund status: Approved $50,000 description: This project installs community oriented park signs at pedestrian areas and across streets where appropriate at parks and entries to the City. Skate Park Development & Construction $405,000 cip year: FY 2005-06 Parks Capital Fund 405,,000 status: Approved description: This project constructs a 15,000 square foot, in-ground skate park in the area of the City Hall parking lot approved by City Council. Primary funding for this project will come from private donations, grants, and system development charges. Private donations are expected to raise approximately $105,000. Grants are expected to account for $150,000 and the balance will come from the Parks SDC fund. All these funding sources will be consolidated and transferred into the Park Capital Fund. Appendix A Page 10 of 24 Tree Replacement/ Planting $50,000 cip year: FY 2005-06 Parks Capital Fund $50,000 status: Yearly Program description: This continues the yearly program to plant new trees in greenways and parks, remove old and hazardous trees, and maintain and protect existing trees. Funding for this is from the fee developers pay when it is not possible to protect existing trees on property that is being developed. Tualatin River Cook Park Trail from Garden to Bridge $97,530 cip year: FY 2005-06 Parks Capital Fund $97,530 status: Approved description: This project connects the existing Cook Park pathway to the proposed Tualatin River pededstian bridge which is scheduled for construction in FY 2005-06. The work includes construction of approximately 10 feet wide by 1350 feet of asphaltic concrete pathway with gravel shoulders. Completion of the project will fill a key gap in the existing riverside trail system and provide community access to the future pedestrian bridge. Tualatin River Pedestrian Bridge $250,125 cip year: FY 2005-06 Parks Capital Fund $250,125 status: Approved description: This project is to construct the long awaited pedestrian bridge crossing the Tualatin River and linking Tigard to Tualatin and Durham. Washington Square Regional Center Trail $430,000 cip year: FY 2005-06 Parks Capital Fund status: Approved 430 000 description: This is a major MTIP project. The City's share of this project is $44,000. This trail will ultimately provide transportation from the Washington Square area to Tigard. Sanitary Sewer System Program $2,910,000 79th Avenue Sanitary Sewer Outfall $75,000 cip year: FY 2005-06 Sanitary Sewer Fund $751000 status: Approved description: This project installs approximately 1,000 feet of sanitary sewer pipe between 79th Avenue and the CWS 60-inch interceptor running adjacent to Fanno Creek. Construction of the new pipe is necessary to provide an outfall to a proposed sanitary sewer extension district on 79th Avenue that will serve approximately 18 lots on the street. Appendix A Page 11 of 24 Benchview Terrace Sanitary Sewer Access Road $40,000 cip year: FY 2005-06 Sanitary Sewer Fund $40,000 status: Approved description: There is an existing maintenance access road for a sewer line that was constructed as a part of the Benchview Estates project. The roadway is accessed from Greenfield Drive, just south of the intersection at Benchview Terrace. Approximately 250 feet of this access roadway has been severely eroded by winter rainfall over the last several years. Construction of the project that includes repair and/or reconstruction of the roadway starts in FY 2004-05 and will be completed in FY 2005-06. Bonita Road at Milton Ct. - Pipe Removal $30,000 cip year: FY 2005-06 Sanitary Sewer Fund $30,000 status: Approved description: In FY 2002-03, the City installed approximately 250 feet of 8-inch sanitary sewer pipe to replace an existing pipe that had servere bellying and poor grade. This segment of line is located at Fanno Creek crossing west of the Bonita Road/Milton Court intersection. At the time of construction, the City decided to abandon the existing pipe in place with the intention of removing it at a later time. This project is the removal of that pipe crossing Fanno Creek between 2 existing manholes located immediately west of the Bonita Road/Milton Court intersection. Citywide Sanitary Sewer Extension Program $2,500,000 cip year: FY 2005-06 Sanitary Sewer Fund $2,500,000 status: Approved description: The Citywide Sewer Extension Program is a 5-year program to extend sewers to all developed but unserved residential areas Citywide. The City uses the formation of reimbursement districts to construct the sewers. FY 2004-05 (the 3rd year of the program) includes six reimbursement districts to provide approximately 200 connections to existing homes. The program for FY 2005-06 (4th year of the program) includes the following proposed six districts: 100th Avenue (between Inez and McDonald Street), Fairhaven Street (east of 115th Avenue), 97th Avenue (between Murdock and Pembrook Street) Hillview Street (at 102nd Avenue), Ash Avenue (east of Garrett Street) and 93rd Avenue (south of McDonald Street). The districts will provide approximately 111 connections to existing homes. The Commercial Area Sewer Extension Program is also funded from the Sanitary Sewer Fund and offers commercial entities the opportunity to participate in reimbursement districts for extension of sewer service to commercial areas. The current incentive programs for early connection in residential neighborhoods are not offered to the commercial sector. Funding is provided to accommodate potential projects that may surface during the fiscal year from the commercial sector. Sanitary Sewer Major Maintenance Program $75,000 cip year: FY 2005-06 Sanitary Sewer Fund $75,000 status: Approved description: The Sanitary Sewer Fund will be used to contract out sewer repair projects that are beyond the repair capabilities of the City's Public Works Department. This program is expected to be a continuing program in future years as routine maintenance would avoid restoration costs that could be several Appendix A Page 12 of 24 times higher. The Sanitary Sewer Major Maintenance Program in FY 2005-06 will include sewer repair projects located at various locations in the City. Sanitary Sewer Master Plan $40,000 cip year: FY 2005-06 Sanitary Sewer Fund 40,000 status: Approved description: CWS is currently updating the 2000 Sewer Master Plan Update to include planning for urban reserve areas. A proposal to add additional planning for the City is being requested including: -Flow monitoring of lines identified by the 2000 Sewer Master Plan Update as having inadequate capacity, - Identifying collection system rehabilitation needs, -Preparing a capital improvement plan. Sanitary Sewer Rehabilitation Program $50,000 cip year: FY 2005-06 Sanitary Sewer Fund $50,00 0 status: Approved description: This project rehabilitates sanitary sewer pipes located throughout the City utilizing a trenchless construction method to prevent damage to existing pavement and eliminate conflicts with existing utilities. Construction of the project will be combined with a storm drainage rehabilitation project to generate larger quantities that typically would result in lower bids. Slope Stabilization at Quail Hollow West $100,000 cip year: FY 2005-06 Sanitary Sewer Fund $100,000 status: Approved description: This project will correct a slope instability issue in the Quail Hollow West subdivision. The slope adjacent to a natural drainageway has experienced some small failures and shows signs of continued instability. A public sanitary sewer line is located within the upper portion of the slope and would be compromised if this slope were to experience a catastrophic failure. This project will include regrading the slope, installation of stabilizing reinforcement in certain locations and revegetation. Storm Drainage System Program $879,000 79th Avenue Storm Drainage Outfall $90,000 cip year: FY 2005-06 Storm Sewer Fund $90,000 status: Approved description: This project constructs approximately 1,000 feet of 18-inch storm drain line east of 79th Avenue for discharge of storm runoff to Fanno Creek. The project also installs an energy disipator manhole and riprap for water to flow through prior to discharging to the creek. Construction of this project will be combined with the 79th Avenue Sanitary Sewer Outfall project to minimize impacts to private properties. A 20-foot utility easement will be dedicated by a property owner for construction and maintenance of the storm drain and sanitary sewer pipes . Completion of this project will provide a direct point of connection for future upgrades of the storm drainage system on the street. Appendix A Page 13 of 24 Derry Dell Creek Wetland & Vegetated Corridor Monitoring $2,000 cip year: FY 2005-06 Storm Sewer Fund $2,000 status: Approved description: In FY 2004-05, the City enhanced wetland areas and the vegetated corridor along Derry Dell Creek at 110th Avenue. The enhancement is required by the DSL, the Corps of Engineers, and CWS due to impacts generated by the installation of a sanitary sewer pipe across the creek. Intallation of planting materials has been completed. This project involves field inspections and preparation of the first-year monitoring report for submittal to the agencies. Durham Rd at 108th Ave - Stream Bank Stabilization $100,000 cip year: FY 2005-06 Storm Sewer Fund status: Approved $100,000 description: A creek bank and a portion of the segmental-block retaining wall south of Durham Road have been eroded and undermined due to high stream flow oufalling from a 36-inch culvert under the street. The contributing factors to the problems are a large boulder which was placed in the middle of the stream and the culvert alignment which does not line up with the creek. This project removes and reconstructs a portion of the retaining wall, removes the existing boulder, and extends the culvert for proper alignment with the creek. Bank stabilization immediately south of the outfall is currently being performed by a developer under a private project. The project site is located within a sensitive area according to the City's Wetlands and Stream Corridors map, which will require environmental studies and permits. Gaarde Street Phase 2 - Wetland Mitigation $2,000 cip year: FY 2005-06 Storm Sewer Fund status: Approved $21000 description: This project provides mitigation measures that were required by the DSL, the Corps of Engineers and CWS to offset the loss of 0.009 acres of wetland associated with the widening of Gaarde Street. The offsite mitigation area is along the Fanno Creek Greenway immediately north of Tigard Street. The vegetated enhancement area is located along the Fanno Creek trail south of the Burnham Business Park. Initial vegetation management and plant installation were completed in 2004. This project is the monitoring and preparation of a wetland report for submittal to the agencies. Healthy Streams Program Projects $150,000 cip year: FY 2005-06 Water Quality/Quantity Fund status: Approved $150,000 description: The Fanno Creek Watershed Plan provides the plan for the Tigard area. The beneficial uses the plan is expected to protect include: the survival of resident fish an aquatic life, salmonid spawning and rearing, water-contact recreation, aesthetics, fishing, and water supply. The plan accomplishes this by identifying prioritized projects and other management actions that will improve water quality and flood management. In addition, the Healthy Streams Plan is expected to be completed during February 2005. This plan will include projects to treat stormwater, replace culverts that are barriers to fish migration and plant trees to shade creeks. Appendix A Page 14 of 24 Highland Drive (109th Ave to 1100' east) - Storm Drain Pipe Replacement $150,000 cip year: FY 2005-06 Storm status: Approved Sewer Fund $150'000 description: The existing storm drainage system on Highland Drive from 109th Ave to approximately 1,100 feet east of the Highland/109th intersection consists of 12-inch pipes that have been crushed in numerous places and are beginning to fail. This project includes installation of new pipes, manholes and upgraded catch basins. Construction of the project will be combined with the Pavement Major Maintenance Program, which is scheduled for the summer of 2005. Construction coordination would be more efficient if both projects are handled simultaneously by the same contractor. Riparian Restoration and Enhancement $100,000 cip year: FY 2005-06 Water status: Approved Quality/Quantity$100,000 Fund description: This project restores and enhances existing riparian areas along Hiteon Creek (Englewood Park), Summer Creek (Summerlake Park), Fanno Creek (Englewood Park) and Fanno Creek (Bonita Park). The scope of work includes removing of non-native plant species, planting native plants, placing soil protection measures, maintenance and monitoring the enhancement work. The project is scheduled to be continued over a period of 5 years beginning FY 2005-06. Storm Debris Processing Center $85,000 cip year: FY 2005-06 Storm status: Approved Sewer $85,000 Fund description: Storm Drain Pipe Rehabilitaion $60,000 cip year: FY 2005-06 Storm status: Approved Sewer Fund $60,000 description: The City of Tigard's television inspection reports identify several thousand feet of damaged storm drain pipes. In FY 2001-02, the City established a yearly rehabilitation program to restore the structural integrity of the damaged pipes. The program uses a method to install pipes that eliminates the need to excavate and minimizes disruption to traffic and underground utilities. This project continues the program by rehabilitating approximately 600 feet of pipe through installation of cured- in-place pipe inside the existing pipes utilizing the trenchless construction method. Storm Drainage Major Maintenance Program $75,000 cip year: FY 2005-06 Storm status: Approved Sewer $75,000 Fund Appendix A Page 15 of 24 description: This program addresses minor storm drainage problems requiring more than normal maintenance effort by the City's Public Works department. The Storm Drainage Major Maintenance Program in FY 2005-06 includes the following and other projects located at various locations in the City: - Benchview Terrace (between White Cedar and Brim Place) - Catch Basin Installation - 112th Avenue (south of Gaarde Street) - Pipe Extension and Catch Basin Installation Summer Lake Culvert $40,000 cip year: FY 2005-06 Storm status: Approved Sewer $40 000 Fund ' description: Summer Lake Park is located along Winterlake Drive, near Shore Drive. There is an existing pedestrian pathway system that leads from the parking area into the park and also to a separate area of the park. A natural stream crosses this area from Winterlake Drive to Summer Lake. Where the pathway crosses this stream, three 12-inch culverts were installed. However, these culverts are not sized large enough to handle the winter runoff. This project replaces these culverts with a single large culvert and raises the pathway to accomodate the larger diameter of the new culvert. The project begins in FY 2004-05 with submittals of permit applications to DSL and the Corps of Engineers. Construction of the project is scheduled for the summer of 2005. Water Quality Enhancement $25,000 cip year: FY 2005-06 Water status: Approved Quality/Quantity $25,000 Fund description: This project converts the existing water quality pond to a new swale, or extended dry pond, on Steve Street west of 81st Avenue. Also included in the project is the enhancement of the water quality facility on Greensward Lane between 88th Avenue and Hall Boulevard by planting the facility with native grasses, trees and shrubs, and installation of a temporary irrigation system. Appendix A Page 16 of 24 Water System Program $5,499,243 550' Zone Beaverton Connector $200,000 cip year: FY 2005-06 Water status: Approved Fund $84,000 Water Fund $116,000 description: The City's water system is currently connected with the City of Beaverton (Joint Water Commission) in our 425' elevation zone. This project will create a second connection to serve our 550' elevation zone. This project will also allow us to postpone the construction of one 550' elevation reservoir for an indefinite time, thus postponing the expense of about $4,000,000. 550' Zone Improvements: 10 MG transfer pump station upgrade $200,000 cip year: FY 2005-06 Water status: Approved CIP $200000 Fund ' description: The existing transfer pump station, located on the 10 MG reservoir site at Bull Mountain Road/125th Avenue, serves both the 550-foot and 713-foot service zones. The Water Distribution System Hydraulic Study identified a need to replace this pump station with one that would provide a higher pumping capacity to both service zones. Construction of this improvement increases pumping capacity from 2,000 gpm to 3,300 gpm for the 713-foot service zone. The pump station will also provide 3,900 gpm to the 550-Foot Zone Reservoir No. 2 listed previously. Along with the piping improvements listed below, the existing pump station at the Canterbury site (Pump Station No. 1) will be abandoned. 550' Zone Improvements: reservoir #2 construction $600,000 cip year: FY 2005-06 Water status: Approved CIF Fund $600,000 description: This reservoir is proposed to be located on the Tigard Tualatin School District (TTSD) site for the Alberta Rider Elementary School. Constructing this reservoir will eliminate some of the demand currently supplied by the 713-Foot pressure zone. Supply to the reservoir will be provided through the transfer pump station upgrade and transmission piping projects separately listed. ASR #3 (Production) $1,090,000 cip year: FY 2005-06 Water status: Approved CIP Fund $1,090,000 description: The City completed an ASR expansion study which indicated that the City could achieve a total of 5 to 6 MGD from ASR wells placed around the City's aquifer. ASR provides the ability to inject water during the winter months in the aquifer (when water is plentiful), store the water in the aquifer for a few months, and then withdraw that same water in the summer months to help manage higher Appendix A Page 17 of 24 water demands. The ASR program may include the drilling of a test well first to indicate the suitability of the well for ASR use. If the test well is deemed appropriate for ASR use, a larger well will be drilled for a production well. The production well project would include the design and construction of the well pump, pump house and necessary water line piping to connect the well to the City's water system. ASR #4 (Test) $92,000 cip year: FY 2005-06 Water status: Approved CIP $92,000 Fund description: The City completed an ASR expansion study which indicated that the City could achieve a total of 5 to 6 MGD from ASR wells placed around the City's aquifer. ASR provides the ability to inject water during the winter months in the aquifer (when water is plentiful), store the water in the aquifer for a few months, and then withdraw that same water in the summer months to help manage higher water demands. The ASR program may include the drilling of a test well first to indicate the suitability of the well for ASR use. If the test well is deemed appropriate for ASR use, a larger well will be drilled for a production well. The production well project would include the design and construction of the well pump, pump house and necessary water line piping to connect the well to the City's water system. ASR Expansion Consulting Services $15,000 cip year: FY 2005-06 Water status: Approved CIP $15,000 Fund description: For siting studies and evaluation of additional ASR well development projects. ASR Well #2 $1,048,500 cip year: FY 2005-06 Water status: Approved CIP Fund $1,048,500 description: Defective Meter Replacements (1 1/2-Inch & Larger) $40,000 cip year: FY 2005-06 Water status: Approved Fund "40,000 description: This has been one of the long-term projects for the Public Works Department. The large meter replacement program is for the systematic testing, repair and/or replacement of all 1 1/2-inch and larger water meters. Meters of this size have developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meters. Appendix A Page 18 of 24 Defective Meter Replacements (Smaller Sizes) $15,000 cip year: FY 2005-06 Water status: Approved Fund $15,000 description: This has been another one of the long-term projects for the Public Works Department and is similar to the program for 1 1/2-inch meter replacements. But this program is for the smaller meters. Meters of this size have also developed problems where actual water flows are inaccurately measured; most of the time, the volume of water is under-reported. The result is that water customers could be using more water than they are being assessed. Testing and or replacement of these water meters have proven to make financial sense in that the investment is recouped by the additional revenues received due to accurate meters. JWC Raw Water Pipeline Pre-design $82,503 cip year: FY 2005-06 Water status: Approved CIF Fund $82,503 description: This project will include a pipe connection between the JWC treatment plant and the headwork at Scoggins Dam. At present, water from Hagg Lake makes its way to the treatment plant via an open channel waterway and the Tualatin River. There are two problems with the existing system. First, the JWC treatment plant must submit a request to the Scoggins Dam control authority to release more water into the open channel system as the demand rises. But the treatment plant can only handle a certain volume of water at the intake; any extra water bypasses the plant and continues down the river. Therefore, there is a loss in efficiency. Second, it is estimated that 20% of the water from Scoggins Dam is lost to evaporation prior to reaching the treatment plant. This raw water pipeline will allow the JWC to control how much water is released from the dam into the pipe so that only the flow rate needed by the treatment plant will be released. In addition, the pipeline will eliminate the water loss due to evaporation and will provide more capacity to the JWC system. Menlor Reservoir Recirculation $45,000 cip year: FY 2005-06 Water status: Approved Fund $45,00 0 description: Menlor reservoir is developing a water quality issue in that, at certain times of the year, water does not circulate through the reservoir thus allowing chlorine residuals to diminish to below state standards. This project will install a small circulatory pump system that will address this problem. Meter Installations $60,000 cip year: FY 2005-06 Water status: Approved Fund $60,000 description: This on-going program ties in with the Water Service Installations program. When new water customers, or existing customers who need an additional water service, apply for a new service, Public Works staff install the service line and will set the new meter. Appendix A Page 19 of 24 Replace Well House #2 (Gaarde Site) $35,000 cip year: FY 2005-06 Water status: Approved Fund $35,000 description: The existing well house at Well #2 is approximately 40 years old and needs to be replaced and upgraded for security reasons. Sain Creek Tunnel Study: 3WC Joint Project $21,500 cip year: FY 2005-06 Water status: Approved CIP Fund $21,500 description: The Tualatin Basin Water Supply Feasibility Study (WSFS) outlined a number of projects that could be constructed to increase the water supply capacity for Cities in Washington County. The Sain Creek Tunnel project is on the that could be constructed in conjunction with the proposed Scoggins Dam raise at Henry Hagg Lake. The tunnel would be constructed from the Tualatin River to the mouth of Sain Creek at Hagg Lake, covering a distance of approximately three miles through the coast range. The tunnel would take water from the Tualatin River during the heavy winter rains and divert it to Hagg Lake. It is estimated that the tunnel will help fill Hagg Lake if the dam were raised, and would effectively increase the watershed by approximately two-thirds. This will help to reduce the number of years that the lake may not fill, thereby increasing the reliability of this source. Scoggins Dam/Tualatin Water Supply $389,490 cip year: FY 2005-06 Water status: Approved CIP Fund $389,490 description: Secure 550' Reservoir #1 Site $400,000 cip year: FY 2005-06 Water status: Approved SDC $400000 Fund ' description: This reservoir is shown in the City's Water System Master Plan and will be located on the north side of Bull Mountain. These funds will be used to locate and secure a suitable site. Telemetry Upgrade $262,500 cip year: FY 2005-06 Water status: Approved Fund $262,50 0 description: The existing telemetry system is out of date and the software and hardware are no longer supported by the manufacturer or local representatives. The City has also experienced failures of controllers at various sites due to the aging of the overall system. Replacement of controllers can Appendix A Page 20 of 24 take up to three weeks, which is not adequate for the City's need to have continuous monitoring ability of the water system. The upgrade process will enable the City to have up to date technology that is more user friendly, and to explore modes of communication other than the phone line system currently used. Walnut Street (121st to Tiedeman) Relocate 12-Inch Line w/Street Construction $116,000 cip year: FY 2005-06 Water status: Approved Fund $116,000 description: This project is in conjunction with the Walnut Street improvements to be completed by Washington County and the City over the next two years. Due to grade and alignment issues the existing 12" water line needs to be upgraded. Water Line Replacement-Walnut (135th to 121st) $528,000 cip year: FY 2005-06 Water status: Approved Fund 264 000 Water SDC Fund $264,000 Fun description: This project is in conjunction with the Walnut Street improvments to be jointly completed by Washington County and the City over the next two fiscal years. The "Water Distribution Hydraulic Study - May 2000" recommended that a new 24-inch water line be completed between 121st Avenue and Barrows Road. In addition, a separate 16-inch water line is needed approximately between 132nd Avenue and Walnut Lane. The roadway improvement project makes it timely for the installation of these transmission water lines. The funding of the water improvements will be roughly 50% from the Water Fund and 50% from the Water SDC Fund. Water Main Oversizing $50,000 cip year: FY 2005-06 Water status: Approved SDC Fund $50,000 description: During the course of the year the City may find the need to upsize a planned pipeline through a new development, thus accomplishing an identified capital improvement as listed in the "Water Distribution System Hydraulic Study - May 2000." Water Main Replacements $78,750 cip year: FY 2005-06 Water status: Approved Fund $78,750 description: This on-going program is based on the needs identified in the "Water Distribution System Hydraulic Study - May 2000", and is for the routine replacement of leaking, damaged and older water mains throughout the water system. In most cases the existing mains have adequate capacity and will be replaced with the same diameter water mains. This program is also for the completion of loops in the system to maintain hydraulic efficiencies. Appendix A Page 21 of 24 Water Reservoir Seismic Upgrade Evaluation $70,000 cip year: FY 2005-06 Water status: Approved Fund $70,00 0 description: This is the beginning of an annual program that will review all of Tigard's water reservoirs for conformity to current seismic standards and recommend upgrades where needed. Water Service Installations $10,000 cip year: FY 2005-06 Water status: Approved Fund $10,000 description: This is another long-term program for the department. Each year the City adds new customers to the system through individual building permits or additional water services. Customers apply for a new water service, and Public Works staff installs the service line and will set the meter (see Meter Installations line item). Water Site Security Upgrades $50,000 cip year: FY 2005-06 Water status: Approved Fund $50,000 description: This project will accomplish the water site security upgrades that were identified in the PW Vulnerability Assessment and Emergency Response Plan. The security upgrades will include improvements to such things as access, fencing, intrusion alarms, and monitoring. Appendix A Page 22 of 24 City Facilities System Program $1,470,254 Audio/Visual & Control System for Council Chambers $83,000 cip year: FY 2005-06 Facility status: Approved Fund $831000 description: This project is for the provision and installation of audio, visual, and control systems for the Tigard City Council Chambers. Consolidation of Public Works Facilities (Water Building) $500,000 cip year: FY 2005-06 Facility status: Approved Fund $500,00 0 description: The Public Works staff and crews are currently housed in several locations, which leads to inefficiencies in coordination and communication. This project consolidates the Public Works Department staff and crews in one building. The Water Building will be reconfigured as needed for efficient operation to accommodate the Public Works staff and crews. Public Works will move from the Ash Street offices to the Water Building after the work is completed. IT Building Generator Upgrades $76,000 cip year: FY 2005-06 Facility status: Approved Fund $76,00 0 description: This project will upgrade the current generators at the IT building to handle the necessary capacity. This facility has recently experienced power failures and the computer power is a critical resource for the City. Library Parking Lot Expansion $125,000 cip year: FY 2005-06 Facility status: Approved Fund $125,000 description: The library parking lot is almost always full, especially during events that draw a crowd to the library. This project expands the existing parking lot to provide additional parking spaces for library patrons. The expansion of the parking lot is contingent upon the construction of Wall Street from its intersection with Hall Boulevard to a point 425 feet east of the intersection. The main entry to the library will be relocated to line up with the book return and the existing driveway will be removed. The area for expansion is between the existing parking lot and the northerly right-of-way of Wall Street. Included in the construction are minor reconfiguration of the existing parking lot, installation of parking lot lights, landscaping, and retaining walls if necessary. Appendix A Page 23 of 24 Library Projects $571,254 cip year: FY 2005-06 Facility status: Approved Fund $571,254 description: Projects to be funded by Root and Houghton donations. Library Property Voluntary Cleanup Program $75,000 cip year: FY 2005-06 Facility status: Approved Fund $75,000 description: Soil with higher than normal background levels of arsenic existed on the library property prior to construction. Most of the soil containing the higher concentrations were either removed, or capped, as part of the library construction project. There is a need to test the rest of the property to determine if any additional mitigation efforts are required. The City has entered into a voluntary cleanup program with DEQ to evaluate the rest of the site, perform additional tests in areas that were not tested, and determine if additional mitigation is needed. The results of the additional testing and evaluation will determine what, if any, additional mitigation work is needed to produce a "no further action" determination by DEQ. PD Underground Storage Tank Upgrade $20,000 cip year: FY 2005-06 Facility status: Approved Fund $20,00 0 description: Decomission and remove existing underground storage tank for the emergency back up generator at the Police Department. Install above ground storage tank of same capacity (500 gallons). Senior Center Seismic Upgrade Design & Construction $20,000 cip year: FY 2005-06 Facility status: Approved Fund $20,000 description: Engineering services to provide plans, specs. and inspections in preparation for the Senior Center Seismic Upgrade, scheduled for FY 06/07. iAergt2005-2006 ly dp\dp prtgram ty65-06%report created 5-25-05 dp webpa0e.doc Appendix A Page 24 of 24 City of Tigard Five-Year Capital Improvement Program Plan (FY 2005-06 through FY 2009-10) Capital Improvements A capital improvement is a permanent addition to the City's fixed assets of major importance and cost. It includes but is not limited to construction and acquisition of new buildings, additions to or renovations of existing buildings, construction, reconstruction, and upgrading of streets, water, and sanitary sewer facilities, drainage improvements, demolition of existing structures, land purchases, major equipment purchases, and studies necessary to perform the actual project. A capital improvement should possess the following characteristics: • It serves an essential public purpose. • It has a long, useful life or significantly extends the useful life of an existing fixed asset. • It is comparatively expensive and is not of routine nature. • It is fixed in place or stationary. • It is related to government functions and expenditures. • It is a usual responsibility of a local government. The City of Tigard's Five-Year Capital Improvement Plan The City of Tigard's Capital Improvement Program (CIP) provides a 5-year plan for major capital expenditures that matches available resources with project needs. The CIP lists each proposed capital project, the time frame in which the project needs to be undertaken, the financial requirements of the project, and proposed methods of financing. The 5-year plan describes the first year's projects in detail and lists projects for subsequent fiscal years. However, the projects shown after the first year are tentative and are subject to change during the formulation process for each specific budget year. The Capital Improvement Program is reviewed and approved each year by the City Council. The CEP is developed through a process separate from the City's Operating Budget formulation process. The CIP is developed in close coordination with the City's Finance Director and is formulated early in the fiscal year so that it can be integrated into the City's overall budget process for approval. The program submitted to the City's Budget Committee, the Planning Commission and City Council is a 5-year program with the first year's program described in detail. While the program lists projects for Appendix B The Five-Year Capital Improvement Program Plan Page 1 of 2 subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, establishes the budget and projects for the upcoming fiscal year and serves as a planning document to guide the infrastructure improvements over the subsequent 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The Five-Year Capital Improvement Program projects are shown in the following appendices: ♦ Appendix B-1: Street System Program ♦ Appendix B-2: Park System Program ♦ Appendix B-3: Sanitary Sewer System Program ♦ Appendix B-4: Storm Drainage System Program ♦ Appendix B-5: City Facilities System Program ♦ Appendix B-6: Water System Program kkenp10us12004.05 ciptappeedix b - five-year capital impmvemem pmgram fy 2005-10.doc Appendix B The Five-Year Capital Improvement Program Plan Page 2 of 2 Street System Report FY 05-06 Traffic Impact Street Fee Fund - Maintenance Traffic Impact Urban Underground Wall Street Sanitary 79th Ave LID Storm Sewer Project Name Gas Tax Fund Fee SMF Fee Fund Services Utility Fund LID Fund Sewer Fund Fund Fund Grand Total Bull Mountain/Roshak Road Intersection $ $ - $ $ 100,000 $ - $ $ - $ $ $ 100,000 Pavement Major Maintenance Program (PMMP) $ $ 635,000 $ $ - $ - $ $ - $ $ $ 635,000 Sidewalk Improvements $ 75,000 $ - $ $ $ - $ $ - $ $ $ 75,000 Street Striping Program $ 20,000 $ $ $ $ - $ $ - $ $ $ 20,000 Traffic Calming Program $ 8,000 $ $ $ $ - $ $ - $ $ $ 8,000 Wall Street Local Improvement District $ - $ $ $ $ - $ 40,000 $ $ $ $ 40,000 72nd Avenue/Dartmouth Street Intersection $ 258,636 $ $ 241,364 $ $ $ - $ $ $ $ 500,000 79th Avenue Local Improvement District $ - $ - $ - $ $ - $ $ - $ 1,350,000 $ $ 1,350,000 Burnham Street - Design & Right-of-Way $ 300,000 $ - $ $ $ - $ $ $ - $ $ 300,000 Commercial Street Sidewalk (Lincoln to Main St) $ 250,000 $ - $ $ $ - $ $ $ $ - $ 250,000 Downtown Improvements $ 150,000 $ - $ $ $ - $ $ $ $ $ 150,000 Downtown Streetscape Design/Phase 1 Implementation - Main Street $ 350,000 $ $ $ $ $ $ $ $ $ 350,000 Durham Road/108th Avenue Intersection Signalization $ - $ $ 200,000 $ $ $ $ $ $ $ 200,000 Greenburg Road - Design & Right of Way $ - $ $ 660,000 $ $ - $ $ $ $ $ 660,000 Greenburg Road/Highway 99W Intersection - Feasibility Study $ 40,000 $ - $ - $ $ $ $ $ $ $ 40,000 Hall Blvd/Wall Street Intersection - Phase 2 $ - $ $ 900,000 $ $ $ $ $ $ $ 900,000 Hall Boulevard (at McDonald St) - Design & Right-of-Way $ - $ - $ 25,000 $ $ $ $ $ $ $ 25,000 Hall Boulevard @ Fanno Creek - Crosswalk Lights $ 65,000 $ - $ - $ $ $ $ $ $ $ 65,000 Hall Boulevard Sidewalk (Spruce St to 800' south) $ 166,725 $ - $ $ $ $ $ $ $ $ 166,725 Highway 99W Corridor Improvements Study $ 125,000 $ - $ $ $ $ $ $ $ $ 125,000 McDonald Street (at Hwy 99W) $ - $ $ 25,000 $ $ - $ $ $ $ $ 25,000 North Dakota Street Pedestrian Bridge Conceptual Study $ 25,000 $ $ - $ $ - $ $ $ $ $ 25,000 Pine Street $ 50,000 $ 50,000 $ $ $ $ $ $ $ 70,000 $ 170,000 Safety Improvement at the Bull Mountain Road/Highway 99W Intersection $ - $ - $ $ 100,000 $ $ $ $ $ $ 100,000 Walnut Street (135th - 121st Ave) $ 20,000 $ 40,000 $ $ - $ 170,000 $ $ 80,000 $ $ - $ 310,000 Walnut/Ash/Scoffins Street Connection Feasibli Stud $ 40,000 $ - $ $ - $ - $ $ - $ $ $ 40,000 Grand Total $ 1,943,361 $ 725,000 $ 2,051,364 $ 200,000 $ 170,000 $ 40,000 $ 80,000 $ 1,350,000 $ 70,000 $ 6,629,725 Appendix B 1 Street System Report FY 06-07 Traffic Impact Street Fee Fund - Maintenance Traffic Impact Urban Underground Project Name Gas Tax Fund Fee SMF) Fee Fund Services Utility Fund Grand Total Street Striping Program $ 30,000 $ - $ - $ - $ - $ 30,000 Traffic Calming Program $ 8,000 $ - $ - $ - $ - $ 8,000 Sattler Rd at 96th Avenue Crosswalk Lights $ 65,000 $ - $ - $ - $ - $ 65,000 Hall Blvd Half-Street Improvements from Bridge North to City Hall Entrance $ - $ - $ 150,000 $ - $ - $ 150,000 PMMP (Pavement Major Maintenance Program) $ - $ 725,000 $ - $ - $ - $ 725,000 Burnham Street - Right-of-Way $ 300,000 $ - $ - $ - $ 150,000 $ 450,000 Hall Blvd/McDonald St. Intersection Construction $ - $ - $ 200,000 $ - $ - $ 200,000 Hall BlvdlWall St Intersection & Approaches - Wetland Mitigation & Monitoring $ - $ - $ 20,000 $ - $ - $ 20,000 North Dakota (Greenburg to 95th) Right of Way $ 100,000 $ - $ - $ - $ - $ 100,000 Sidewalk Improvements in conjuction with Tri-Met Improvements $ 100,000 $ - $ - $ - $ - $ 100,000 Highway 99W Corridor Improvements Study, Design & Construction $ 150,000 $ - $ - $ - $ - $ 150,000 Joint Projects between Washington Count & City $ - $ - $ - $ 150,000 $ - $ 150,000 Grand Total $ 753,000 $ 725,000 $ 370,000 $ 150,000 $ 150,000 $ 2,148,000 Appendix B 1 Street System Report FY 07-08 Traffic Impact Street Fee Fund - Maintenance Traffic Impact Urban Project Name Gas Tax Fund Fee (SMF) Fee Fund Services Grand Total Street Striping Program $ 30,000 $ $ - $ - $ 30,000 Traffic Calming Program $ 8,000 $ $ - $ - $ 8,000 PMMP (Pavement Major Maintenance Program) $ - $ 625,000 $ - $ - $ 625,000 Burnham Street - Construction $ 750,000 $ - $ 750,000 $ - $ 1,500,000 Hall Blvd/Wall St Intersection & Approaches - Construction & Wetland Mitigation Monitoring $ - $ - $ 10,000 $ - $ 10,000 North Dakota (Greenburg to 95th) Construction $ 200,000 $ 100,000 $ - $ - $ 300,000 Sidewalk Improvements in conjuction with Tri-Met Improvements $ 100,000 $ - $ - $ - $ 100,000 Highway 99W Corridor Improvements Study, Design & Construction $ 150,000 $ - $ $ - $ 150,000 Joint Projects between Washington Count & City $ - $ - $ $ 250,000 $ 250,000 Grand Total $ 1,238,000 $ 725,000 $ 760,000 $ 250,000 $ 2,973,000 Appendix B 1 Street System Report FY 08-09 Traffic Impact Street Fee Fund - Maintenance Traffic Impact Urban Project Name Gas Tax Fund Fee (SMF) Fee Fund Services Grand Total Street Striping Program $ 30,000 $ - $ - $ - $ 30,000 PMMP (Pavement Major Maintenance Program) $ - $ 575,000 $ - $ - $ 575,000 Crosswalk Lights $ 65,000 $ - $ - $ - $ 65,000 Walnut Street (116th to Tiedeman) $ - $ 150,000 $ 1,700,000 $ - $ 1,850,000 Scoffin/Hall/Hunziker Intersection Realignment - Design $ - $ - $ 100,000 $ - $ 100,000 Ash Avenue Extension $ - $ - $ 639,000 $ - $ 639,000 Hall Blvd/Waii st Intersection & approaches - Construction & Wetland Mitigation Monitoring $ - $ - $ 10,000 $ $ 10,000 Sidewalk Improvements in conjuction with Tri-Met Improvementss $ 100,000 $ - $ - $ - $ 100,000 Traffic Calming $ 8,000 $ - $ - $ - $ 8,000 Highway 99W Corridor Improvements Study, Design & Construction $ 500,000 $ - $ 400,000 $ $ 900,000 Joint Projects between Washington Count & City $ - $ - $ - $ 200,000 $ 200,000 Grand Total $ 703,000 $ 725,000 $ 2,849,000 $ 200,000 $ 4,477,000 Appendix B 1 Street System Report FY 09-10 Street Traffic Impact Maintenance Fee Traffic Impact Fee Fund - Project Name Gas Tax Fund (SMF) Fee Fund Urban Services Grand Total Street Striping Program $ 30,000 $ $ - $ - $ 30,000 Greenburg Road Construction $ - $ - $ 3,700,000 $ $ 3,700,000 Ash Avenue Extension $ $ - $ 271,000 $ $ 271,000 Pavement Major Maintenance Program Overlay & Slurry Seal $ $ 575,000 $ - $ - $ 575,000 Sidewalk Improvements in conjuction with Tri-Met Improvememts $ 100,000 $ - $ - $ - $ 100,000 Traffic Calming $ 8,000 $ - $ - $ - $ 8,000 Highway 99W Corridor Improvements Study, Design & Construction $ 600,000 $ - $ 300,000 $ - $ 900,000 Joint Projects between Washington Count & City $ - $ - $ - $ 250,000 $ 250,000 Grand Total $ 738,000 $ 575,000 $ 4,271,000 $ 250,000 $ 5,834,000 Appendix B 1 Parks System Report FY 05-06 Water Parks Capital Quality/Quantity Project Name Fund Fund Grand Total Fanno Creek Park Shelter $ 10,000 $ - $ 10,000 Jack Park Install Picnic Shelter and Irrigation $ 31,000 $ - $ 31,000 Northview Park Install Playground & Soccer Facilities $ 45,000 $ - $ 45,000 Tree Replacement/Planting $ 50,000 $ - $ 50,000 Tualatin River Cook Park Trail from Garden to Bridge $ 97,530 $ - $ 97,530 Tualatin River Pedestrian Bridge $ 250,125 $ - $ 250,125 Washington Square Regional Center Trail $ 430,000 $ - $ 430,000 Fanno Creek Park Outdoor Exercise Trail $ 15,000 $ - $ 15,000 Fanno Creek Trail (gathering place to Wall Street) $ 85,400 $ - $ 85,400 Fanno Creek Trail (Hall Boulevard to gathering place) $ 101,486 $ - $ 101,486 Land Acquisition $ 1,944,025 $ - $ 1,944,025 Land Acqusition (Area 2 - Downtown Revitalization) $ 124,600 $ 75,400 $ 200,000 Park Signs $ 50,000 $ - $ 50,000 Skate Park Development & Construction $ 405,000 $ - $ 405,000 Grand Total $ 3,639,166 $ 75,400 $ 3,714,566 Appendix B 2 Parks System Report FY 06-07 Parks Capital Project Name Fund Grand Total Tree Replacement/Planting $ 50,000 $ 50,000 Northview Park Install Shelter & Path $ 45,000 $ 45,000 BPA Trail Feasibility Study $ 120,000 $ 120,000 Fanno Creek Trail (Grant St. to Woodard Park) $ 468,388 $ 468,388 Summerlake Park Development $ 100,000 $ 100,000 Land Acquisition $ 200,975 $ 200,975 Grand Total $ 984,363 $ 984,363 Appendix B 2 Parks System Report FY 07-08 Parks Capital Project Name Fund Grand Total Tree Replacement/Planting $ 50,000 $ 50,000 Englewood Park Playground & Shelter $ 100,000 $ 100,000 Jack Park Development $ 100,000 $ 100,000 Grand Total $ 250,000 $ 250,000 Appendix B 2 Parks System Report FY 08-09 Parks Capital Project Name Fund Grand Total Tree Replacement/Planting $ 50,000 $ 50,000 Washington Square Regional Trail $ 1,257,400 $ 1,257,400 Grand Total $ 1,307,400 $ 1,307,400 Appendix B 2 Parks System Report FY 09-10 Parks Capital Project Name Fund Grand Total Neighborhood Park Near Templeton Elem. School $ 400,000 $ 400,000 Grand Total $ 400,000 $ 400,000 Appendix B 2 Sanitary Sewer System Report FY 05-06 Sanitary Sewer Project Name Fund Grand Total Benchview Terrace Sanitary Sewer Access Road $ 40,000 $ 40,000 Sanitary Sewer Major Maintenance Program $ 75,000 $ 75,000 Citywide Sanitary Sewer Extension Program $ 2,500,000 $ 2,500,000 79th Avenue Sanitary Sewer Outfall $ 75,000 $ 75,000 Bonita Road at Milton Ct. - Pipe Removal $ 30,000 $ 30,000 Sanitary Sewer Master Plan $ 40,000 $ 40,000 Sanitary Sewer Rehabilitation Program $ 50,000 $ 50,000 Slope Stabilization at Quail Hollow West $ 100,000 $ 100,000 Grand Total $ 2,910,000 $ 2,910,000 Appendix B 3 Sanitary Sewer System Report FY 06-07 Sanitary Sewer Project Name Fund Grand Total Citywide Sanitary Sewer Extension Program $ 2,000,000 $ 2,000,000 Sanitary Sewer Upgrades $ 250,000 $ 250,000 Sanitary Sewer Major Maintenace Program $ 50,000 $ 50,000 Sanitary Sewer Pipe Rehabilitaion $ 60,000 $ 60,000 Grand Total $ 2,360,000 $ 2,360,000 0 Appendix B 3 Sanitary Sewer System Report FY 07-08 Sanitary Sewer Project Name Fund Grand Total Sanitary Sewer Major Maintenance Program $ 75,000 $ 75,000 Citywide Sanitary sewer Extension Program $ 1,500,000 $ 1,500,000 Sanitary Sewer Upgrades $ 250,000 $ 250,000 ,Sanitary Sewer Pipe Rehabilitaion $ 60,000 $ 60,000 Grand Total $ 1,885,000 $ 1,885,000 Appendix B 3 Sanitary Sewer System Report FY 08-09 Sanitary Sewer Project Name Fund Grand Total Sanitary Sewer Pipe Rehabilitation $ 60,000 $ 60,000 Citywide Sanitary Sewer Extension Program $ 500,000 $ 500,000 Sanitary Sewer Upgrades $ 250,000 $ 250,000 ,Sanitary Sewer Major Maintenance $ 50,000 $ 50,000 Grand Total $ 860,000 $ 860,000 Appendix B 3 Sanitary Sewer System Report FY 09-10 Sanitary Sewer Project Name Fund Grand Total Sanitary Sewer Pipe Rehabilitation $ 60,000 $ 60,000 Sanitary Sewer Major Maintenance $ 75,000 $ 75,000 Grand Total $ 135,000 $ 135,000 Appendix B 3 Storm Drainage System Program FY 05-06 Water Storm Sewer Quality/Quantity Project Name Fund Fund Grand Total Storm Drainage Major Maintenance Program $ 75,000 $ - $ 75,000 Summer Lake Culvert $ 40,000 $ - $ 40,000 Water Quality Enhancement $ - $ 25,000 $ 25,000 Storm Drain Pipe Rehabilitaion $ 60,000 $ - $ 60,000 79th Avenue Storm Drainage Outfall $ 90,000 $ - $ 90,000 Derry Dell Creek Wetland & Vegetated Corridor Monitoring $ 2,000 $ - $ 2,000 Durham Rd at 108th Ave - Stream Bank Stabilization $ 100,000 $ - $ 100,000 Gaarde Street Phase 2 - Wetland Mitigation $ 2,000 $ - $ 2,000 Healthy Streams Program Projects $ - $ 150,000 $ 150,000 Highland Drive (109th Ave to 1100' east) - Storm Drain Pipe Replacement $ 150,000 $ - $ 150,000 Riparian Restoration and Enhancement $ - $ 100,000 $ 100,000 Grand Total $ 519,000 $ 275,000 $ 794,000 Appendix B 4 Storm Drainage System Program FY 06-07 Water Storm Sewer Quality/Quantity Project Name Fund Fund Grand Total Derry Dell Creek Wetland & Vegetated Corridor Enhancement $ 3,000 $ - $ 3,000 Storm Drain Pipe Rehabilitation $ 60,000 $ - $ 60,000 Water Quality Enhancement $ - $ 25,000 $ 25,000 Gaarde Street Phase II Wetland Mitigation $ 3,000 $ - $ 3,000 Storm Drainage Major Maintenance $ 60,000 $ - $ 60,000 Tiedeman Avenue at Tigard Street Installation $ 50,000 $ - $ 50,000 Healthy Streams Program Projects $ - $ 150,000 $ 150,000 Riparian Restoration and Enhancement $ - $ 50,000 $ 50,000 Grand Total $ 176,000 $ 225,000 $ 401,000 Appendix B 4 PF' Storm Drainage System Program FY 07-08 Water Storm Sewer Quality/Quantity Project Name Fund Fund Grand Total Derry Dell Creek Wetland & Vegetated Corridor Enhancement $ 3,000 $ - $ 3,000 Gaarde Street Phase 2 Wetland Mitigation $ 3,000 $ - $ 3,000 Storm Drain Pipe Rehabilitation $ 60,000 $ - $ 60,000 Storm Drainage Major Maintenance Program $ 60,000 $ - $ 60,000 Strorm Drainage Improvements $ 75,000 $ - $ 75,000 Water Quality Enhancements $ - $ 25,000 $ 25,000 Healthy Streams Program Projects $ - $ 150,000 $ 150,000 Ri avian Restoration and Enhancement $ - $ 50,000 $ 50,000 Grand Total $ 201,000 $ 225,000 $ 426,000 Appendix B 4 Storm Drainage System Program FY 08-09 Water Storm Sewer Quality/Quantity Project Name Fund Fund Grand Total Storm Drain Pipe Rehabilitation $ 60,000 $ - $ 60,000 Storm Drainage Major Maintenance Program $ 60,000 $ - $ 60,000 Water Quality Enhancement $ - $ 25,000 $ 25,000 Walnut Street Wetland Mitigation $ 10,000 $ - $ 10,000 Storm Drainage Improvements $ 75,000 $ - $ 75,000 Healthy Streams Program Projects $ - $ 150,000 $ 150,000 Riparian Restoration and Enhancement $ - $ 50,000 $ 50,000 Grand Total $ 205,000 $ 225,000 $ 430,000 Appendix B 4 Storm Drainage System Program FY 09-10 Water Storm Sewer Quality/Quantity Project Name Fund Fund Grand Total Storm Drain Pipe Rehabilitation $ 60,000 $ - $ 60,000 Water Quality Enhancement $ - $ 25,000 $ 25,000 Storm Drainage Major Maintenance $ 60,000 $ - $ 60,000 Walnut Street Wetland Mitigation $ 3,000 $ - $ 3,000 Healthy Streams Program Projects $ - $ 150,000 $ 150,000 Ri avian Restoration and Enhancement $ - $ 50,000 $ 50,000 Grand Total $ 123,000 $ 225,000 $ 348,000 Appendix B 4 City Facilities System Program FY 05-06 Project Name Facility Fund Grand Total Audio/Visual & Control System for Council Chambers $ 83,000 $ 83,000 Consolidation of Public Works Facilities (Water Building) $ 500,000 $ 500,000 IT Building Generator Upgrades $ 76,000 $ 76,000 Library Parking Lot Expansion $ 125,000 $ 125,000 Library Projects $ 571,254 $ 571,254 Library Property Voluntary Cleanup Program $ 75,000 $ 75,000 PD Underground Storage Tank Upgrade $ 20,000 $ 20,000 Senior Center Seismic Upgrade Design & Construction $ 20,000 $ 20,000 Grand Total $ 1,470,254 $ 1,470,254 Appendix B 5 City Facilities System Program FY 06-07 Project Name Facility Fund Grand Total Miscellaneous City Facility Projects $ 100,000 $ 100,000 Police & Records Storage Remodel $ 150,000 $ 150,000 Grand Total $ 250,000 $ 250,000 Appendix B 5 City Facilities System Program FY 07-08 Project Name Facility Fund Grand Total Miscellaneous City Facilities Projects $ 100,000 $ 100,000 Repaint City Hall, Permit Center and Police Dept. $ 40,000 $ 40,000 Senior Center Remodel $ 950,000 $ 950,000 Senior Center Seismic Upgrade Design & Construction $ 100,000 $ 100,000 Grand Total $ 1,190,000 $ 1,190,000 Appendix B 5 City Facilities System Program FY 08-09 Project Name Facility Fund Grand Total Demolition of Surplus Public Works Facilities $ 50,000 $ 50,000 Miscellaneous City Facilities Projects $ 100,000 $ 100,000 Grand Total $ 150,000 $ 150,000 Appendix B 5 City Facilities System Program FY 09-10 Project Name Facility Fund Grand Total RFID Technology for Libra $ 750,000 $ 750,000 Grand Total $ 750,000 $ 750,000 Appendix B 5 Water System Program FY 05-06 Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 JWC Raw Water Pipeline Pre-design $ 82,503 $ - $ - $ 82,503 Meter Installations $ - $ 60,000 $ - $ 60,000 Sain Creek Tunnel Study: JWC Joint Project $ 21,500 $ - $ - $ 21,500 Telemetry Upgrade $ - $ 262,500 $ - $ 262,500 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 550' Zone Beaverton Connector $ - $ 84,000 $ 116,000 $ 200,000 Defective Meter Replacements (1 1/2-Inch & Larger) $ - $ 40,000 $ - - $ 40,000 Replace Well House #2 (Gaarde Site) $ - $ 35,000 $ - $ 35,000 Walnut Street (121st to Tiedeman) Relocate 12-Inch Line w/Street Construction $ - $ 116,000 $ - $ 116,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 Water Reservoir Seismic Upgrade Evaluation $ - $ 70,000 $ - $ 70,000 550' Zone Improvements: 10 MG transfer pump station upgrade $ 200,000 $ - $ - $ 200,000 550' Zone Improvements: reservoir #2 construction $ 600,000 $ - $ - $ 600,000 ASR #3 (Production) $ 1,090,000 $ - $ - $ 1,090,000 ASR #4 (Test) $ 92,000 $ - $ - $ 92,000 ASR Expansion Consulting Services $ 15,000 $ - $ - $ 15,000 Mentor Reservoir Recirculation $ - $ 45,000 $ - $ 45,000 Scoggins Dam/Tualatin Water Supply $ 389,490 $ - $ - $ 389,490 Secure 550' Reservoir #1 Site $ - $ - $ 400,000 $ 400,000 Water Line Replacement-Walnut (135th to 121st) $ - $ 264,000 $ 264,000 $ 528,000 Water Site Security Upgrades $ - $ 50,000 $ - $ 50,000 Grand Total $ 2,490,493 $ 1,130,250 $ 830,000 $ 4,450,743 Appendix B 6 Water System Program FY 06-07 Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Walnut Street (121 st to Tiedeman) Relocate 12-Inch Line w/Street Construction $ - $ 39,000 $ - $ 39,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 550' Zone Beaverton Connection $ - $ 84,000 $ 116,000 $ 200,000 Abandonment of Pump Station No.1 $ - $ 52,500 $ - $ 52,500 Defective Meter Replacements (1 1/2 -Inch & Larger) $ - $ 40,000 $ - $ 40,000 ASR #4 (Production) $ 1,120,000 $ - $ - $ 1,120,000 ASR #5 (Test) $ 95,000 $ - $ - $ 95,000 ASR Expansion Consulting Services $ 25,000 $ - $ - $ 25,000 On-site Chlorine Generation at ASR #1 $ - $ 80,000 $ - $ 80,000 Scoggins Dam/Tualatin Water Supply $ 389,490 $ - $ - $ 389,490 550' Zone Improvements: 10 MG transfer pump station upgrades $ 1,600,000 $ - $ - $ 1,600,000 550' Zone Improvements: Reservoir #2 Construction $ 3,300,000 $ - $ - $ 3,300,000 550' Zone Improvements: reservoir #2 supply lines $ 500,000 $ - $ - $ 500,000 Grand Total $ 7,029,490 $ 469,250 $ 166,000 $ 7,664,740 Appendix B 6 Water System Program FY 07-08 Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 550' Zone Beaverton Connection $ - $ 84,000 $ 116,000 $ 200,000 Defective Meter Replacements (1 1/2 -Inch & Larger) $ - $ 40,000 $ - $ 40,000 JWC Raw Water Pipeline $ 528,020 $ - $ - $ 528,020 150th Avenue 12 $ - $ 138,972 $ 40,579 $ 179,551 ASR #5 (Production) $ 1,160,000 $ - $ - $ 1,160,000 ASR #6 (Test) $ 98,000 $ - $ - $ 98,000 ASR Expansion Consulting Services $ 25,000 $ - $ - $ 25,000 Burnham Street - 16 $ - $ 170,000 $ 170,000 $ 340,000 Scoggins Dam/Tualatin Water Supply $ 584,234 $ - $ - $ 584,234 550' Zone Improvements: 10 MG transfer pump station upgrades $ 401,000 $ - $ - $ 401,000 550' Zone Improvements: 12-inch Canterbury Loop $ 600,000 $ - $ - $ 600,000 550' Zone Improvements: Canterbury Supply Lines $ 890,000 $ - $ - $ 890,000 550' Zone Improvements: Reservoir #2 Construction $ 700,000 $ - $ - $ 700,000 550' Zone Im rovements: reservoir #2 supply lines $ 138,400 $ - $ - $ 138,400 Grand Total $ 5,124,654 $ 606,722 $ 376,579 $ 6,107,955 Appendix B 6 Water System Program FY 08-09 Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Water Service Installations $ - $ 10,000 $ - $ 10,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 550' Zone Beaverton Connection $ - $ 84,000 $ 116,000 $ 200,000 150th Avenue 12" Improvements $ - $ 138,972 $ 40,579 $ 179,551 Burnham Street - 16" Line Installation $ - $ 60,000 $ 60,000 $ 120,000 JWC Raw Water Pipeline $ 1,402,553 $ - $ - $ 1,402,553 Defective Meter Replacements $ - $ 15,000 $ - $ 15,000 Defective Meter Replacements (1 1/2 inch & Larger) $ - $ 40,000 $ - $ 40,000 ASR #6 (Production) $ 1,195,000 $ - $ - $ 1,195,000 ASR Expansion Consulting Services $ 25,000 $ - $ - $ 25,000 Scoggins Dam/Tualatin Water Supply $ 584,234 $ - $ - $ 584,234 550' Zone Improvements: 12-inch Canterbury Loop $ 118,200 $ - $ - $ 118,200 550' Zone Im rovements: Canterbury Supply Lines $ 187,300 $ - $ - $ 187,300 Grand Total $ 3,512,287 $ 496,722 $ 266,579 $ 4,275,588 Appendix B 6 Water System Program FY 09-10 Project Name Water CIP Fund Water Fund Water SDC Fund Grand Total Defective Meter Replacements (Smaller Sizes) $ - $ 15,000 $ - $ 15,000 Meter Installations $ - $ 60,000 $ - $ 60,000 Water Main Replacements $ - $ 78,750 $ - $ 78,750 Defective Meter Replacements (1 1/2-inch & Larger) $ - $ 40,000 $ - $ 40,000 Fire Hydrant Installations $ - $ 10,000 $ - $ 10,000 Water Main Oversizing $ - $ - $ 50,000 $ 50,000 JWC Raw Water Pipeline $ 2,970,112 $ - $ - $ 2,970,112 ASR Expansion Consulting Services $ 25,000 $ - $ - $ 25,000 Scoggins Dam/Tualatin Water Supply $ 584,234 $ - $ - $ 584,234 Grand Total $ 3,579,346 $ 203,750 $ 50,000 $ 3,833,096 Appendix B 6 UNFUNDED STREET SYSTEM PROGRAM PROJECTS The following unfunded projects are some of the major reconstruction and widening projects that are needed to accommodate the existing and future traffic on the City's arterials, collectors, and neighborhood routes: Street Major Reconstruction and Expansion Projects Category Project Project Cost Collectors and Arterials Walnut Street - Tiedeman to 121 st $1,600,000 121st Avenue - Gaarde to Walnut $1,800,000 121 st Avenue - Walnut to North Dakota $2,000,000 Burnham Street - Main to Hall $2,000,000 Tiedeman Ave. - Greenburg to Tigard St. $900,000 Greenburg Road Construction (Shady Lane to Tiedeman Avenue) $3,700,000 Hall Blvd/Scoffins/Hunziker Intersection Realignment $1,800,000 Bull Mountain Road/Highway 99W Improvements $500,000 Greenburg Road/Highway 99W/Main Street Intersection Improvements* $2,000,000 Beef Bend Road/Highway 99W Improvements $400,000 72nd Avenue - Hampton to Dartmouth $2,000,000 72"d Avenue - Dartmouth to Highway 99W $2,500,000 Wh Avenue/Dartmouth Signalization (Excluding Street Improvements) $200,000 Subtotal $21,400,000 Neighborhood Routes Fonner Street -Walnut to 115th Avenue $1,800,000 Tigard Street - Main to Tiedeman (south side) $1,000,000 79`h Avenue - Gentle Woods Subdivision to Durham Road $1,500,000 98`h Avenue - Greenburg Road to Pihas Court $250,000 Commercial Street (South side, Main St. to 95`h Avenue) $450,000 North Dakota Street (Greenburg Road to 95`h Avenue) $200,000 Subtotal $5,200,000 Totals $269600,000 *The current project in the Transportation System Plan calls for adding a dedicated left-turn lane on Greenburg Road, which requires widening of the intersection. The proposed Greenburg Road/Highway 99W Study in FY 2005-06 will perform an alternatives analysis to determine the best solution for this intersection. The project scope and estimated amount may change based on the results of this study. iAenptpus\2005-06 dpkunfunded street system projects • 2005-06.doc Appendix C Unfunded Street System Program Projects Page 1 of 1 FY 2005-06 Presentation Overview Capital Improvement Program • Formulation Process • Program Areas June 14, 2005 • Priorities for FY 2005-06 • Proposed Projects • What's Next? r 2 Formulation Process r Program Areas • CIP Overview- Focus on Tigard (November 4, 2004) • Street System Program • Citywide meeting (January 19, 2005) • Sanitary Sewer System Program • Planning Commission Input (February 7, 2005) • Storm Drainage System Program • City Council Input (March 15, 2005) • Parks system Program • Planning Commission Approval (May 2, 2005) • Budget Committee Approval (May 16, 2005) • Water System Program • City Council Adoption (June 14, 2005) • City Facilities system Program 3 4 I i i Priorities for FY 2005-06 1 Priorities for FY 2005-06 • Initiate projects to improve traffic Signalize the library entrance at Hall circulation across and on Highway Boulevard 99W Construct the Wall Street approach to Hall • Initiate and implement projects in Boulevard to provide joint access for the support of the Downtown Improvement library and Fanno Pointe Plan recommendations Install additional traffic calming measures • Continue to implement the Street Continue with the 4th year of Citywide Maintenance Fee funded projects Sewer Extension Program projects 5 6 1 Priorities for FY 2005-06 • Perform storm and sanitary system repairs • Acquire land for parks, open space and Street Projects trails • Implement additional water system improvements • Evaluate and develop alternative funding sources for major street improvements 7 8 Highway 99W/Greenburg Road Highway 99W/Greenburg Road • Alternatives study to determine feasible Mr ~u'Y' solutions for that intersection • Study will select the best alternative; • Scope will be established for design and construction i Highway 99W/Greenburg Road Highway 99W Corridor Improvements # Study of the Highway 99W corridor to - Evaluate various alternatives for improvement r ! - Look for potential parallel routes or connections --J - Review both land use and physical improvements to 1 improve circulation and reduce congestion y = - Application submitted for TGM grant funding - Result will be a package of projects and land use strategies that can be implemented to improve ! ff conditions on Highway 99W 11.E ~i 12) 2 i McDonald Street (at Hwy 99) McDonald Street/Highway 99W • Provides a dedicated right-turn lane • Extends the left-turn lane to provide f► - Widening of additional stacking McDonald street • Provides a dedicated through lane Hwy 99W to add a ri ht- • Project well underway L turn lane • Completion expected in late June or early July 13 14 Hall Boulevard/Highway 99W Hall Boulevard/Highway 99W • Washington County MSTIP 3 Project Washington a , • Alternatives analysis underway to establish County will a scope for design and construction provide a progress report tbN j. ' • a • Project elements to be decided upon by to Council at 0 July 2005 the June 21, 2005 workshop ti; • Design and construction to follow meeting • Construction expected to begin late 2006 15 16 FDartrnouth/72nd Avenue Dartmouth/72nd Avenue rsection Fintersection • All-way stop needs to be signalized •,i`. ~k r 'fr lk • Project widens the approaches and installs a traffic signal system 4N ~Aj"' f`^y4{y • Uses funds collected from developers to partially fund the project t,9 • Formation of a reimbursement district will be considered to fund the balance I ~~p 17 18 3 i Dartmouth/72"d Avenue Intersection i 108th Avenue/Durham Road Development occurring along 108th _ Left-turns onto Durham are difficult during peak travel hours location shows signal is justified at T flion at it ` .ate. Project will design and construct a traffic signal at the intersection 19 20 108th Avenue/Durham Road Burnham Street r Project begins with design and rights-of- way acquisition Street will be designed in accordance with - ,t 1 Downtown Improvement Plan { Project will support the Downtown revitalization effort 21 .4 L 22 Furnham Street FDowntown Improvements i • Placeholder for projects to be implemented based upon the Downtown Improvement 4'1 Plan recommendations • Total of $150,000 set aside for the projects Funding sources - Gas Tax Fund - $75,000 - General Fund - $75,000 23 24 4 i Downtown Improvements Sidewalk Projects • Downtown Streetscape Improvements Projects anticipated in conjunction with TriMet - Design projects (support of the MOU with TriMet) - Phase 1 Implementation (Main Street) Sidewalk improvements for - Proposed funding: $350,000 - Pedestrian connections between transit stops • Land Acquisition (Area 2) and key activity centers - Land acquisition as part of the Downtown - Extension of sidewalks to schools for safer Revitalization school access from residential areas - Environmentally sensitive areas could be - Installation of access ramps for crosswalks enhanced in the future 25 26 Walnut Street (135th to 121St) I Greenburg Road • Greenburg Road Improvements • Washington County MSTIP-3 project I - Federally funded MTIP project (design and • Will widen to 44 feet with curbs, sidewalks land acquisition) and storm drainage - Widening of Greenburg Road (Washington • City participates with upgrades to water Square Drive to Tiedeman Avenue) to 5 system, sanitary sewer extension, and lanes underground utilities Project Status • Project has started and should be - Project scope will be scaled back while completed in 2006 still meeting intent 27 28 FWall Street Wall Street HALL BLVD / WALL STREET Signalization contract • Signalization of library entrance - i i submitted for award • Construction of 425 feet of Wall Project expected to ;y - Would provide joint access for library and be completed by Fanno Pointe Condominiums L November 2005 - Environmental permits have been obtained j • Joint access segment - Comprehensive Plan Amendment and -f; expected to begin sensitive lands review in progress mid-2006 29 30 11 5 Proposed 79th Avenue Local Pavement Overlays Improvement District Ys • Project limits potentially from Bonita Road to Gentle Y° JI Woods Drive -Highland Drive (1091h Avenue east) L' Council has authorized th -Marion Street (124 to 121st) ~s I preparation of a u'jj=;7 -~,1 ! Preliminary Engineer's -James Street (124th to 1215') Report If Council approves district -Alberta Street s formation, the project is -124th Avenue - expected to be designed 1 5"r t and constructed in FY 2005-06 31 32 Pavement Overlays Greenburg Road (North Dakota to Center Street) •Greenburg Road (North Dakota to Center) ~ _ r$ -Spruce Street (89th to Hall) -89th Avenue (south of Spruce) -Thorn Street (east of 891h Avenue) -66th Avenue (south of Taylor's Ferry Road) -Pine Street (Reconstruction & overlay) -Other streets to be determined during the next few months 33 34 r 6 Citywide Sanitary Sewer Extension Program • Five -Year Program established by Sanitary Sewer Projects Council in 2001 • Fourth Year of the Program in FY 2005-06 • Completed the 100'h & Murdock and 1215' Avenue sewer projects • Edgewood/O'Mara district construction in progress 35 36 6 i FY 2005-06 Sanitary Sewer Projects Sewer Project Lots Status 10011 Avenue 21 Planned Cherry Street 25 Planned Storm Drainage Projects 97~ Ave/100"' Ave 21 Planned Hillview Street 6 Planned 1121h/Walnut 34 Planned Ash Avenue 11 Planned 93rd Avenue 33 Planned Subtotal 151 37 38 Storm Drainage Projects • Storm Drainage Pipe i Rehabilitation r.T • Highland Drive Drain City Facility Projects Pipe replacement • Storm Drainage Major Maintenance • Culvert improvement - Durham Road at 108th Avenue"`` - 39 40 City Facility Projects • Consolidation of Public Works into the Water Building • Senior Center seismic upgrade design Parks Projects • PD Underground storage tank upgrade • Police & Records storage remodel - Remodel of existing Public Works operations building for consolidation of records and evidence in one location 41 42 7 Parks Projects _ Parks Projects • Park and Open space Acquisition and Park and Open space Acquisition and Development Development - Responds to the Council goal relating to Amount proposed: $1,944,025 growth in Tigard - Park SDCs - $1,174,355 - Approximately 18.5 acres identified - Non-SDC funds - $969,670 - Types include neighborhood parks, - Non-SDC funds must be obtained through greenspace, and pocket parks grants or other means 43 44 Parks Projects Parks Projects • Fanno Creek Trail iii - From Hall Blvd to shelter - From shelter to Wall Street Fanno Creek i • Park signs Park and Trail • Tualatin River Pedestrian Bridge f^f l ` • Washington Regional e Park (from donations r Trail Skate • Tualatin River Trail (Cook Park to bridge) • Skate Park Development and Construction 7 I j a ' „h 6 45 46 L FP------ arks Projects Skate Park i eftrrar Location Water Projects VI viom- r ,w,yy ;'".+44~.~ Tigard City Hall 8 Permit Center 47 48 g Water Project F Other Water Projects • 550-foot zone connection to Beaverton • 3 MG Reservoir Project • 550-foot zone 12-inch loop system around - 550-foot elevation the Canterbury Hill area - Originally proposed for the Alberta Rider • Aquifer storage & recovery production well Elementary School site and other ASR projects - Alternative site in the vicinity currently being explored • Water line replacements in conjunction with - Most likely would not be constructed street projects until 2006 or 2007 Miscellaneous other water projects 49 5o Staff Recommendation • That City Council approve the FY 2005-06 CIP • CIP would be effective July 1, 2005 51 9 AGENDA ITEM No. 7 Date: June 14, 2005 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: .Consider a Resolution Certifying the City Provides Services Qualifying for State Shared Revenues Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\ADM\GREER\CITY COUNCIUCCSIGNUP\PH TESTMNY STATE SHARED REVENUES.DOC AGENDA ITEM No. 7 Date: June 14, 2005 PLEASE PRINT Proponent -(Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # 7- FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES PREPARED BY: Michelle Wareing DEPT HEAD OK CITY MGR OK l J~ ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution certifying that the City of Tigard provides certain services making the City eligible to receive state shared revenues? STAFF RECOMMENDATION Staff recommends approval of the attached resolution INFORMATION SUMMARY The City has estimated the receipt of the following state shared revenues FY 2005-06 FY 2004-05 Cigarette Tax $81,115 $80,386 Liquor Tax $409,675 $409,690 State Gas Tax $2,232,900 $2,005,500 The State requires the City to certify its eligibility to receive these revenues by stating that it provides more than four of the services listed in ORS 221.760. The City does provide a sufficient number of required services and is therefore eligible for receiving the state shared revenues. The services the City provides include police protection; street construction, maintenance, and lighting; sanitary and storm sewers; planning, zoning, and subdivision control; and water utility. Approval of the attached resolution will meet the state requirement of certification. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in the funding of City goals and strategies. ATTACHMENT LIST Certifying resolution FISCAL NOTES Approval of the resolution would secure an estimated $2,723,690 in revenue for the City. AGENDA ITEM No. 8 Date: June 14, 2005 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Consider an Ordinance Declaring. the C.ity's Election to Receive State Revenues Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\ADM\GREER\CITY COUNCIL\CCSIGNUP\PH TESTMNY RECEIVE STATE REVENUES.DOC AGENDA ITEM No. 8 Date: June 14, 2005 PLEASE PRINT Proponent -(Speaking In Favor Opponent - (Speaking Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # 5 FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PREPARED BY: Michelle Wareing DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve an ordinance declaring the City's election to receive state revenue sharing funds? STAFF RECOMMENDATION Staff recommends the approval of the attached ordinance. INFORMATION SUMMARY The City has estimated the receipt of $288,659 of state revenue sharing funds in the FY 2005-06 budget. Such funds are available from the state for those cities that meet certain requirements. The requirements include having a public hearing before the Budget Committee and a public hearing before the City Council. The hearing before the Budget Committee was held on May 2, 2005. Approval of the attached ordinance will meet the state requirements for the City's election to receive these funds. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. ATTACHMENT LIST Ordinance declaring City election to receive state revenue sharing funds. FISCAL NOTES Approval of the ordinance would secure $288,659 of revenue for the General Fund. AGENDA ITEM No. 9 Date: June 14, 2005 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Consider a Resolution Adopting the Budget, Making Appropriations, Establishing an Interfund Loan, Declaring the Valorem Tax Levy, and Classifying the Levy as Provided by ORS 310.060(2) for Fiscal Year 2005-2006 Due to Time Constraints City Council May Impose A Time Limit on Testimony 1AADWGREEMCITY COUNCIUCCSIGNUPTH TESTMNY APODTING BUDGET.DOC AGENDA ITEM No. 9 Date: June 14, 2005 PLEASE PRINT F eakin In Favor O onent - S eakin A ainst Neutral ss & Phone No. Name, Address & Phone No. Name, Address & Phone No. ss & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # ~I FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, ESTABLISHING AN INTERFUND LOAN, DECLARING THE VALOREM TAX LEVY, AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060 (2) FOR FISCAL YEAR 2005-06 PREPARED BY: Tom Imdiek DEPT HEAD OK CITY MGR OK CP ISSUE BEFORE THE COUNCIL Oregon Local Budget Law requires that a budget for the following fiscal year be adopted by the City Council prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Council. STAFF RECOMMENDATION Staff recommends adoption of the FY 2005-06 Budget. INFORMATION SUMMARY The Tigard Budget Committee (comprised of the City Council plus five citizens) held four meetings on the Interim City Manger's Proposed FY 2005-06 Budget in April and May, 2005. On May 16, the Budget Committee approved the Proposed Budget with amendments and forwarded the Budget to the City Council for adoption. The attached Schedule of Appropriations reflects these amendments along with minor adjustments in transfers between funds that were necessitated by changes in the City's cost allocation plan to implement the Budget Committee's amendments. For FY 2005-06, two new funds are being created and one fund is being eliminated. The Parks SDC Fund is being created to track the revenues associated with the collection of Park System Development Charges (SDCs). The City Council approved a new SDC methodology and fee that went into effect in January 2005 and this fund will give the City the ability to track this revenue stream separately from other park related fees and charges. In addition, a new local improvement district (LID) may be formed next year if the City Council approves the creation of the district after consideration of the Preliminary Engineer's Report. The 79`'' Avenue LID Fund is being created in anticipation of the district's creation in FY 2005-06. If the Council does not approve the creation of the LID, the fund would become inactive. The work associated with the Dartmouth LID/ CIP Fund has been completed, so the fund is being eliminated in the FY 2005-06 budget. As part of the City's Capital Improvement Program (CIP), a $2.1 million open space and park land acquisition project will be initiated as part of addressing one of the City Council's major goals in 2005. As discussed with the Budget Committee, financing of this project includes an inter-fund loan between the Water Fund and General Fund for the non-SDC portion of the cost of acquiring the land. The attached resolution establishes the five-year loan with interest on the loan being set at the earnings rate on the City's investment pool. This type of loan between funds for financing of capital needs is permitted by ORS 294.460; as long as the loan is paid back over a five-year period. Oregon Local Budget Law gives the governing body of the jurisdiction authority to make certain changes in the Approved Budget prior to adoption. The City Council may adjust resources or expenditures up or down as long as the increase in a fund does not exceed 10% of the fund total. No adjustments to the Approved Budget have proposed. The total FY 2005-06 City of Tigard Budget will be $82,752,110. OTHER ALTERNATIVES CONSIDERED Since no amendments have been proposed, no other alternatives are being considered. By Oregon law, the FY 2005-06 Budget must be adopted by the City Council prior to July 1, 2005. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The Approved Budget reflects the Vision Task Force Goals. ATTACHMENT LIST Resolution adopting the budget and establishing an interfund loan between the Water Fund and General Fund.' Exhibit A (Schedule of Appropriations) FISCAL NOTES The Approved Budget includes total appropriations of $82,752,110. FY 2005-06 Approved Budget City of Tigard • Proposed Budget published on April 25, 2005 Budget FY 2005-06 • Tigard Budget Committee held 4 public meetings on April 25, May 2, May 9, and May 16 June 14, 2005 • Budget Committee amended Proposed Budget and Approved it on May 16, 2005 ♦ Budget is now before City Councl I for final adoption Council Goals • Revitalize Downtown - Complete and Implement the DowntowrPlan - Urban Renewal Implementation - Identify and Begin Rojects Budget Overview ♦Improve99W - Identify Specific Projects to Alleviate Congestion on 99W - Prioritize Projects/Funding - Leverage Additional Funding • Address Growth - Revise Comprehensive Plan for Tigard - Identify and Acquire Parks and Open Spaces - Review Growth and Expenditures ad Revenue - Graphic Identity (Branding FY 2005-06 Approved Budget FY 2005-06 Approved Budget ♦Operating Budget ♦Some Significant Reasons for Increase: -Two Ad ditional Planners and Support for Downtown -Expenditures are up 4.5% Revitalization and Update of the Compr6ensive Plan -One Additional Police Officer -Net increase in authorized -Reduction of Positions in Other Dgpartments positions of 1.5 FTE -Grant Funded Radio Equipment In Policeand Public Works Departments -Catching Up on Replacing Police Vehicles -Inc reased Health Benefit Costs 1 FY 2005-06 Approved Budget FY 2005-06 Approved Budget *Capital Budget - $21.1million Current Revenues B.. Ya.r.u E.nJnw P.... PMCIpI -Down 23.4% $6.4 million ex 'x Fbw a an. aw.nu.. P" T•°~ Major Projects Include: F rc~„e F.n=% P24% - BuMw T..~_ • Citywide Sanitary Sewer Extension Rogram yx t~~• ex .Aquifer Storage Recovery Projects M1...F».6 • Acquisition of Land for Park and Open Spaces °ht~•• / Yn«•wn.r •Street Improvements at Major Inters(rtionsAlong a ._=M F.-w.- Hwy 99W u~a~F~w.e N,:e • Phase II of Hall Blvd/Wall Street Intersection ti x.x nx FY 2005-06 Approved Budget Service Impacts Program Expenditures ♦ Police Total Operating Budget by Department - Additional Staffing oao~. - Proactive Policing Fberc. C"•nbelivlbn ry " P^~• - Equipment Upgrades l\ xex EryMsip \ ♦ Library e% - Limited WCCLS Funding f' • WCCLS - 43%; General Fund - 57% c.mw.ar / - Limited Hours of Operation (54 hours per / 9ocW evc.e r c.w..YyE.w. week) P.tl. NCM. tx -Expanded Book Acquisition Budget ~ - Service Impacts Service Impacts ♦ Public Works ♦ Engineering - Continued Work on Pavement Major -Sanitary and Storm Water Maintenance Program (PMMP) ♦ Continued Existing Service Levels - Develop and Implement CIP Projects - Water - Greater Partnership with ODOT • Continued Work on Water Reservoir ♦ Community Development - Urban Renewal • Continued Review of Water Suppl y Options - Update of Comp Plan • Expanded Aquifer Storage Recovery ♦ Mayor & Council & City Administration Program - Monthly Cityscape - Enhanced Citizen Communication Efforts J ` 2 FY 2005-06 Approved Budget Next Steps ♦ Major Issues ♦ Creation of Financial Strategy -General Fund Long Term Financial Committee Outlook -Library Services and WCCLS Levy ♦Continued Updating of Financial -Health Benefit Increases Forecast Model - Non-SDC Revenue Source for Funding of Parks and Open Spaces - Long-Term Strategy for Funding ♦ Health Benefit Committee Downtown Improvements y q Questions? r v.. 3 AGENDA ITEM # /0 FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider a Resolution Adopting the Citywide Master Fees and Charges Schedule Which Replaces Resolution No. 04-37 and All Subsequent Amendment o Date. PREPARED BY: Michelle Wareing DEPT HEAD OK CITY MGR OK LJl ISSUE BEFORE THE COUNCIL Should the City Council approve a resolution to adopt the Master Fees and Charges Schedule? STAFF RECOMMENDATION Staff recommends that Council adopt the resolution. INFORMATION SUMMARY Tigard Municipal Code (TMC) 3.32.050 requires that the City Council review fees and charges annually. The Master Fees and Charges Schedule, which contains all citywide fees and charges, was first adopted on January 22, 2002 and has since been updated numerous times. The purpose of the Schedule is to streamline the review process and minimize the number of resolutions and ordinances relating to fees and charges. Staff has reviewed the Schedule and is proposing a few new fees and changes to specific, existing fees. There are various reasons for the proposed changes. Several of the fees are either adjusted annually by previously approved formulas or set by other agencies. Other fees are no longer adequately recovering the City's cost to provide services. Finally, some fees are related to services that the City is providing or plans to provide because of new technology, but a fee has not been set to recover the costs related to these services. Below is a summary of the proposed fees. Citywide Section: • Photocopy - 11 x 17 - new fee, not recovering costs. Community Development Section: • Sanitary Sewer Connection Fee - set by Clean Water Services. • Research on non-current permits - removing fee as not consist with standard City policy. • Planning Fees - updated annually using the Cost Construction Index (CCI) for Seattle that is published in the April ENR issues; the April 1, 2005 ENR issue listed the CCI for Seattle as 3.1%. • Oversize Load Permit - not recovering costs Engineering Section: • Public Facility Improvement Permit - not recovering costs. Finance Section: • Natural Gas Franchise Fee - set by the Franchise Agreement between the City of Tigard and Northwest Natural Gas. Library Section: • Overdue Items (Video), Daily Charge for CD's, cassettes, and CD-ROMs - set by Washington County Cooperative Library Services. Police Section: • DVD and VHS Evidence Copies - new fee and service, need to recover costs. • Police Digital Photo CD Copies - new fee, not recovering costs. • Finger Prints - no longer provide this service. • Vehicle Release Fee (Towed Vehicle Impound) - not recovering costs. Public Works - Water Section: • Sanitary Sewer Service - set by Clean Water Services. • Booster Pump Charge - recommended by the Intergovernmental Water Board and staff. • Customer Charge - recommended by the Intergovernmental Water Board and staff. • Water Usage Charges - recommended by the Intergovernmental Water Board and staff. System Development Charge Section: • Traffic Impact Fee - set by Washington County The proposed new fees are bolded and the current fees are struck through in the Exhibit A of the resolution. Only those fees listed above will be adjusted; all other fees listed in Exhibit A will remain as is. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST • Resolution and Exhibit A, the Master Fees and Charges Schedule with proposed changes • Memo from Nadine Robinson regarding the photocopy fee. • Memo from Sue Ross regarding the Oversize Load Permit Fee. • Memo from Gus Duenas regarding the Public Facility Improvement Permit Fee. • Memo from Assistant Chief Al Orr and Laurie Garrison regarding police fees. • Memo from Dennis Koellermeier regarding the Water Usage Charges. FISCAL NOTES There are no additional costs attached to these changes. Only the Natural Gas Franchise Fee and water usage charges increases are reflected in the FY 2005-06 Adopted Budget, all other increases in existing fees and new fees are not reflected. MEMORANDUM TO: Michelle Wareing, Budget & Financial Reporting Analyst FROM: Nadine Robinson, Administrative Services Manager Ak RE: Fees for photocopying DATE: May 25, 2005 In reviewing the City's fee schedule, Records staff realized the schedule indicates. photocopies up to 11" x 17" are .25 each. We have not been able to find an entry in the schedule for the cost of duplicating 11" x 17" documents. I've reviewed fee schedules from four other agencies including Oregon State Archives. Fees range from a low of .20 per page (City of Beaverton) to a high of .75 per page (Oregon State Archives.) I recommend the City charge .50 per page. This additional amount will offset the higher costs of paper and toner and staff time. MEMORANDUM TO: Jim Hendryx, Community Development Director Gary Lampella, Building Official. FROM: Sue Ross, Permit Coordinator DATE: May 16, 2005 RE: OVERSIZE LOAD PERMIT FEE I would like to submit the following for consideration in raising the current Oversize Load Permit Fee. The fee is now and I believe always has been only $10. Granted, the Oversize Load Permit requests don't come up every day, but when they do they usually involve a great deal of paperwork, telephone and fax time, review time, and application approval by several department heads. I calculate the permit fee would pay for the time and administration of this service if raised to $200. 1 have based the increase on the time factor. My time is minimum two hours on the processing, and that is if everything goes smooth. Then the permit goes to the following individuals for review and approval. 1 have assumed their salaries at % hour rate spent with the permit: Gus Duenas, City Engineer Bill Dickinson, Police Chief Dick Brewersdorff, Planning Director Gary Lampella, Building Official If there are problems with the site or structure, a building inspector may need to be dispatched to the site. During the move, a police officer may have to be dispatched out due to problems along the route. All in all, the infrequent ten dollar permits have run into quite a bit of time and effort for staff in just the last few issued. MEMORANDUM TO: Tigard City Council FROM: Gus Duenas City Engineer RE: Engineering Permit Fee Structure DATE: May 17, 2005 Engineering staff recommends a change in the Public Facility Improvement (PFI) Permit fee structure from the current "cost recovery" structure to a flat fee of five percent of the estimated cost of the public facility improvement, with a minimum fee of $300.00. The new fee structure will generate revenues that will come closer to covering the City's actual cost of PFI project review and inspection and will eliminate the administrative burden of the current fee structure. BACKGROUND AND CURRENT FEE STRUCTURE A PFI Permit is required for private development projects and for all work in City rights-of-way. City staff, primarily from the Engineering Department's Development Review Division, is responsible for administering the Permit system and providing services such as plan review and project inspection. Engineering staff also will be responsible for plan review and inspection of water distribution systems as part of the PFI Permit process, a task previously handled by the Public Works department, which charged a separate fee for this service. The current fee structure is a non-refundable $150.00 fee, plus a deposit based on the estimated cost of the PFI project for all projects over $4,000. Under the current system, the final Permit fee is based on actual staff time spent on the project. Any deposit amount that exceeds the cost of the actual time spent is refunded to the permitee at the end of the project. Under the current structure, no Permit fee is required for certain small projects such as limited driveway and sidewalk repair, sprinkler system installation and repair, street tree pruning, and similar maintenance and small repairs.' The "cost recovery" structure has not been effective in covering the City's actual costs of PH Permit administration and associated services. Staff estimates that, prior to FY 2004-05 (when two additional staff members were hired), the annual cost of private development staff time spent on PFI projects, including salary, benefits and overhead, was $250,733.15. From FY 2000-01 to FY 2003-04, the revenues from PFI Permits averaged $120,051.50. Thus, Permit fee revenue on average covered only 47.9 percent of actual City costs from FY 2000-01 to FY 2003-04. The primary reason the "cost recovery" method has been ineffective is the inefficiencies inherent in the time tracking system, which results in the City refunding a large percentage of the Permit fee deposit at the end of each project. Private development currently has well over 100 ongoing projects for which staff is to track time. ' The basis for the exemptions is to encourage homeowners to make necessary improvements and repairs to limit or eliminate safety hazards and improve the value of their property. Accurate and complete time tracking on this volume of projects-the bulk of which is handled by only three staff members-is very difficult. In addition, the administrative expense of the current fee structure-staff time spent recording time, data entry, calculating and issuing refunds months or years after the initial deposit- generally is not recovered from the permitee. PROPOSED FEE STRUCTURE Staff recommends that the City change the "cost recovery" fee structure to a flat fee structure. The proposed flat fee is five percent of the engineers' estimated cost of the public improvement to be done pursuant to the PFI Permit, with a $300.00 minimum charge. The exemptions now in place would remain, so that homeowners will continue to have an incentive to make needed repairs without incurring the added cost of the Permit fee. Because the City currently uses the estimated PFI project cost to determine the amount of the deposit, no additional estimates or information will be required from Permit applicants. The proposed flat fee structure will, as explained below, come closer to covering the City's actual costs of administering the PFI Permit system and providing associated services, including the additional work by Engineering staff in reviewing and inspecting water distribution systems. In addition, both the City and Permit applicants will know what the final Permit fee will be when the Permit is issued rather than waiting months or years for the final calculation. This would be beneficial to permitees, most of whom are developers and utilities with a significant interest in knowing the final cost up front. Finally, the proposed fee structure eliminates the administrative burdens of the current system. IMPACT ON PFI PERMIT REVENUES While the annual revenue from the proposed fee structure would vary based on the estimated value of the projects in the City each year (as is the case with the current structure), the proposed fee structure is expected to increase the City's PFI Permit fee revenue. Based on the estimated value of projects each year since 2000, the proposed flat fee structure would have generated an average of $266,765.20 per year, which is 122 percent higher than the average of $120,051.50 actually received from FY 2000-01 to FY 2003-04. With an estimated annual cost of $250,733.15 prior to FY 2004-05, the five percent flat fee structure would have, on average, covered the City's costs for private development services. Based on projects done in calendar year 2004 alone, revenue would have been $325,980.45 under the proposed fee structure, compared to the actual FY 2003-04 revenue of $117,030.10. Thus, with the estimated $320,090.20 in actual costs beginning in FY 2004-05 due to new hires and the added responsibility for water systems review and inspection, the increased fees under the proposed fee structure will be more effective in covering the City's actual costs of administering and providing services for the PFI Permit system. Although the proposed fee would increase City revenue from PFI Permit fees, the proposed fee would not be significantly different from the fees charged by other cities. While permit fee structures vary from city to city, many cities, including Beaverton, Corvallis, Tualatin, Sherwood, and Wilsonville use a flat fee either for their development permits or their right-of-way permits, or both. Corvallis, for example, charges private development permit fees ranging from 4.5 percent to 7.5 percent, depending on the estimated project cost. Sherwood charges a flat fee of four percent for plan review and also for inspection for public improvements. The City also had a flat four percent fee structure until 1999, when it decided to try the "cost recovery" structure.2 The past six years have shown that the current structure is not an effective method for recovering actual costs related to PFI Permits, and a return to the flat fee structure is appropriate. 2 The experiment was based in part of the problems with the four percent fee, including that there was no minimum fee, leading to very small fees for smaller projects. There were also fewer large projects than the City has today. With the proposed $300.00 minimum fee, higher flat rate and a larger number of high value projects, staff does not expect this to be a problem with the proposed new fee structure. MEMORANDUM TO: City Council FROM: Assistant Chief Alan Orr Laurie Garrison, Records Prop/Evid. Spvs RE: Police Department Fees & Schedules DATE: 05-26-05 Our fee for vehicles releases is currently $83.00. With increased personnel costs we recommend that the fee be raised to $85.00. This amount is also easier for making change, as we only accept cash for the releases. Fees need to be added for copies of CD's (digital photos), DVD's & VHS evidence tapes. Currently we charge $10.00 for a roll of film. $10.00 for a copy of the CD or $10.00 for printed photos from the CD is recommended. Both of these tasks consume about the same amount of staff time and the $10.00 covers the cost. New equipment ($1,500.00) for duplicating DVD's and CD's in the future. With the new MDC's and digital video in the vehicles, we will need to make evidence copies of DVD's. This process may entail watching an entire video to locate the needed video portion to copy. The average hourly rate with benefits for property/evidence specialists is currently $31.71 an hour. The fee for a DVD copy should be actual staff time plus materials. VHS tapes are the most time-consuming of the copying that we do. Most tapes take at least % an hour to copy. The fee for the VHS tapes should be actual staff time plus materials. MEMORANDUM TO: Michelle Wareing, Finance FROM: Dennis Koellermeier, Public Works RE: Water Rate Increase DATE: May 12, 2005 Water Rates are the primary revenue source for the Water Fund. In FY 2004-05, water rates are anticipated to account for 90.6% of Water Fund revenues. The Water Fund is an enterprise fund, whose revenues and expenditures are restricted by state law to be used solely for the purpose described by the fund. Thus, water revenues are restricted for use in water related activities, and could not legally be used elsewhere. In FY 2004/05 the City anticipates metered water sales revenue of $6,228,181. These revenues can fluctuate by as much as 10% based on many factors, weather and building activities to name a few. Tigard is the managing partner of the Intergovernmental Water Board, a group representing the City of Tigard, City of King City, City of Durham, and the Tigard Water District. Tigard manages and staffs an organization that furnishes water in all these areas, and all water rates are the same in all these organizations. The City has established the premise that its revenue funds should be self supportive, that they generate sufficient revenues to cover expenditures. The City's Water Fund finances the purchase of water, operational expenses, water related capital expenditures, overhead transfers, and a contingency. The Water Fund has no current debt. Because the City has been able to finance capital obligations on this "pay as you go" philosophy, large balances must be built up, carried over from year to year, until the capital expense occurs, then the cost is paid. To assist the City in its analysis of annual revenue requirements, a financial model was developed. This tool allows the City to forecast expenditures for up 10 years in advance, which allowed revenue needs projections to be developed. Another section of this model allows rates to be adjusted; thus rates can be modeled to generate the revenue needed to meet the proposed obligations. Operational costs, transfers, and contingency obligations remain relatively stable from year to year with the biggest factors being wholesale water costs, energy, and employee benefits costs. Future capital costs place the largest burden on the Water Fund, representing 50% of expenditures over the next 5 years. Currently, the City is projecting an ending Water Fund balance of $7.2 million for FY2004/05. In addition, there is an anticipated ending fund balance of $6.1 million in the Water CIP Fund. While this appears to be a very large reserve, in reality it represents only 8.6% of the anticipated CIP over the next 10 years. Tigard is anticipating a revenue bond sale to provide capital for CIP improvements. Tigard's last water rate increase was in October 2004, when a 6% adjustment was made. That increase was the last on a 3 year rate adjustment schedule approved by the Council in 2002. RECOMMENDATION: Analysis of the water rate model suggests substantial water rate increases lie ahead, as Tigard makes decisions on a source of supply and builds the infrastructure to deliver it. Capital costs for source range from $40 million to $120 million, depending on the source and the coalition of partners that assembles to develop it. Tigard will need to abandon its "pay as you go" approach, and sell revenue bonds at that time. Any accumulated surplus cash at that time will serve as a buy down of the amount needed to be financed or be used to pay the debt service overtime. Based on the above, the Public Works Department staff, Finance Department staff, and the Intergovernmental Water Board (IWB) collectively recommend a 3 year rate adjustment package, adjusting rates 7% each year for three years. It is estimated that these rate increases will generate an additional $400,000 to $500,000 annually. Staff and the IWB further recommend that rate adjustments have an effective date of October 1St, annually, with the first rate increase occurring in October 2005. AGENDA ITEM # I I FOR AGENDA OF June 14, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLEEQ Street Light Alternative Designs PREPARED BY: A.P. Deena DEPT HEAD OK CITY MGR OK (J~ ISSUE BEFORE THE COUNCIL City Council has expressed a desire for more neighborhood-friendly street lights on the Walnut Street MSTIP 3 project and on future projects involving collectors or arterials located in residential areas. The issues are the feasibility of making changes on the Walnut Street project, and the incorporation of alternative street light designs in future street improvement projects. STAFF RECOMMENDATION Staff recommends no changes to the street lights on the County's Walnut Street project. The project is already well into construction, street lights have already been ordered and received, and conduit and pole base installations are already basically completed. However, staff recommends that City Council review street light design options and provide direction to staff on which options to pursue further for future City projects. INFORMATION SUMMARY The typical street light installations on collectors and arterials in the City are the "cobraheads" with the flat lens. City Council has expressed a desire for installation of more neighborhood-friendly street lights on collectors passing through residential areas. Council requested the following: • Research and bring back for Council discussion and direction alternative street lights that Portland General Electric (PGE) makes available and would be able to maintain. • Determine and report back to Council the feasibility of replacing the cobrahead street lights on the Walnut Street MSTIP project between 12151 Avenue and 135th Avenue with an alternative street light. Attached is a memorandum which presents the type of street lights that PGE offers and is able to maintain. The memorandum also presents the current status of the Walnut Street project, the ramifications of making changes to the street light plan on that project, and a recommendation that no changes be made on the project. However, staff does request Council direction on the preferred options for more indepth research and further Council discussion at a future workshop session. Through this process, a list of one or more street light types can be established for incorporation into future street improvement projects. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST Memorandum regarding alternative street light designs FISCAL NOTES The design of the MSTIP 3 project to improve Walnut Street from 12151 Avenue to 135`h Avenue (excluding the section already constructed at the Gaarde Street intersection) began over a year and a half ago. The project is now in the construction stage with the installation of the street light conduits and pole bases either completed or nearing completion. Changes to the street light plan would be costly at this point. 11enpt0us\council 20enda summades\6.14.05 street HUN altema&e discussion als.doc L ,C CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors FROM: Gus Duenas*_A--" City Engineer DATE: May 31, 2005 SUBJECT: Alternative Street Light Designs The typical street light installations on collectors and arterials in the City are the "cobraheads" with a flat lens. The street light poles and arms are gray in color, are made of fiberglass material, and the poles are direct-bury type. This is the cheapest type of installation but looks relatively-attractive and indicates to motorists that they are on a collector or an arterial. The City settled on the flat-lens style because of its low-glare design and because of numerous complaints from homeowners that the drop-lens type shines into their homes. That is one of the disadvantages of fixtures that shine outward and not directly down at the street. Street lights have to be designed properly to ensure adequate coverage of the street and sidewalks. The final design would specify the height of the light and the spacing between lights on a street. Attached is a photo that shows the street lights installed on Gaarde Street between Highway 99w and 121" Avenue. City Council has expressed a desire for installation of more neighborhood-friendly street lights on collectors passing through residential areas. Council requested the following: • Research and bring back for Council discussion and direction alternative street lights that Portland General Electric (PGE) makes available and would be able to maintain. • Determine and report back to Council the feasibility of replacing the cobrahead street lights on the Walnut Street MSTIP project between 12151 Avenue and 135`h Avenue with an alternative street light. Street Light Alternative Designs Attached are the light fixtures and poles that PGE offers and is able to maintain. Anything other than the ones shown would have to be special-ordered and most likely would not be acceptable to PGE for maintenance. Some of the issues that must be considered are the light-dispersion characteristics of each fixture, the coverage that each light has, the fixture height, pole spacing based on the coverage, and the type of mounting that supports the pole, mast arm and fixture. Relative Costs and Design Options The street lights offered by PGE vary in cost. Some of the lights available are just not suitable for installation on collectors and arterials. The 200-watt high pressure sodium cobrahead flat-lens and direct-bury fiberglass pole used by the City as the standard on major streets is one of the cheapest installations offered. This street light, when spaced properly and at an appropriate height, adequately illuminates the street and sidewalks. For purposes of comparison and using this as the base model, the following are some relatively rough material costs (does not include cost for conduit run or installation, which normally exceed the material costs) for some of the lights offered by PGE. • Direct-bury fiberglass pole and mast arm, cobrahead flat-lens: $1,200 to $1,500 per street light • Aluminum pole with davit arm and concrete base (continuous smooth curve) cobrahead flat- lens: $2,800 per street light including concrete base. • Techtra street light (similar to Tualatin's lights-needs to be spaced closely and installed on both sides of the street for appropriate illumination): $4,000 per street light • Direct-bury fiberglass with mast or bracket arm, shoebox flat-lens: $1,200 to $1,500 (same as the cobrahead) • Direct-bury fiberglass with mast arm and mongoose flat-lens (bright, expensive fixture): $1,600 to $2,000 One of the options that can be considered for street light installation in a residential area is to lower the height of the light and space the lights closer together. The aluminum pole with davit arm has a sleek look and is the type used in the Bridgeport Village area. The shoebox fixture does not cost any more than the cobrahead and is an option for consideration. Based on Council direction, staff can incorporate desired options into future projects. Actual costs would depend on the quantity of lights and the amount of competition for each bid. Walnut Street Project (121St Avenue to 135th Avenue) Current Status The design for this project began over 18 months ago. The project is now in construction and much of the work to accommodate the new street lights is either completed or nearing completion. Any changes to the street light plan ideally should have been made at least six months and preferably a year ago. Attached is a drawing that shows the pole, mast arm, and fixture specified for the project. The following is the status of the street light portion of the project: • Street light poles and arms have been ordered, have been received, and are ready for installation • Conduits for the street lights have been installed • Most of the pole bases have been installed Memo to Council on Alternative Street Light Designs Page 2 of 3 Ramifications of Changes • Materials would have to be returned subject to a 25% restocking fee • Street light design would have to be reviewed and redesigned if necessary • New materials would have to be ordered (cost depends on type of pole, base, mast arm and fixture) • Pole bases may have to be removed and reinstalled if spacing of lights changes • Delays caused by the change may result in increased project costs for contractor delays • The City would have to pay for all cost involved in the changes Recommendations I recommend that City Council review the street lights available through PGE, discuss the various options at the meeting on June 14, 2005, and provide direction on the preferred options for future installation. Based on that initial discussion and direction, staff can perform more indepth research on the advantages and disadvantages of the preferred options for presentation to Council at a future workshop session. Through that process, a list of one or more street light types can be established for incorporation (depending upon location and characteristics of the surrounding neighborhoods) into future street design projects. Based on the current status of the street light portion of the project, it appears way too late at this point to make any significant changes to the street light plan on the Walnut Street MSTIP 3 project. I therefore recommend that no changes be made to the street lights on the project. Attachments c: Craig Prosser, Interim City Manager Memo to Council on Alternative Street Light Designs Page 3 of 3 t , .goal . 1.'I 'hie li x.. r~atcr aursu 2549 1 L L U M I N A T d a a m~ w) .r o ! j 6, "Cobrahead" Style c Arm MPS Lumina ire. See "Light Pole Table" And " Genera( Notes" (PGE Option B) I o z I uy .n _ ~m 33 ~y 995 I ~i m a Planter i c III I 1' Strip Pole 0 o a~ A Watt j rl n(`nO °O 35 Foot Direct Buried 2-P(eoe. YY~, Composite. Gray Color Luminaire Pole See "Light Pole Table" And General j ' LP6 POLE LOCATION a g o Notes (PGE Option 8) I IN PLANTER STRIP c,Ww~ Q0 R/W Line IN ~I 3 I 65' 1 Sidewalk 11'- Nandhole Locate Opposite Direction of Traffic I Junction Box > See "General Notes" 5 W M a III SL 2 cc z W ii 3 Q I Z fl\ ~I ZOO O 111 F ~I B> 2 I" Conduit From J-Box Into Pole Base With * 10 AWG.60f a `n g Class 8 Stranding. Type TC. With Sunlight-Reststant 45-Mil t F- Insulation To Be Slack. Red. And Green Per NEMA WC-7 Fo as vl .I J A (TFN.TMNN.TNHN). With Fillers Or Binding Tape Added To l b ffj Outer Jacket. Rated 90°C Wet. Jacket To Display Sequential Fc 3 .+1459 (Coll 3' Of Wire in Junction Box For use By Others) N Direct Burial Pole BoWill SHEET Na. 4 eARMOJy With N"-O" Crushed Rock In 6" Compacted Lifts. PGE - Builders and Developers - Outdoor Lighting: Light Fixtures and Poles Page 1 of 2 Find a Job Go] Search PGE: Pp ortiarrd General Update View Pay Get Your Accoi Electric Your Info Your Bill Your Bill Bill Online Balan PGE home Business Services Safety & Services Outdoor Lighting Saf@ty &Services Outdoor Lighting Light Fixtures & Poles Y F Service Options r' E Light Fixtures & Poles To get information on these light fixtures - and compatible Keep o Y Order/Contact Us poles -click on either the photo or description. with del protedu m_ Dark sky-friendly lighting is indicated by a star. These qual tY s improve star gazing by preventing light from escaping above back-up the fixture, avoiding glare and sky glow. ~I Gray Cobrahead Bronze Cobrahead Drop and ma Drop Lens easi Lens bull onlir checkinc Gray Cobrahead Bronze Flat Lens Cobrahead Flat Lens Shoebox Drop Shoebox Flat Lens MOM Lens Flood Light - Flood Light - Medium Large KIM Archetype Techtra Streetlight Streetlight Acorn Streetlight Early American Acrylic Roof Streetlight Acorn Streetlight Mongoose Flat - Short Aluminum Lens Roof A& Acorn Streetlight Independence - Tall Aluminum Streetlight Roof http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures_poles.a... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Gray Cobrahe... Page 1 of 2 r Find a Job 7-1 Search PGA: oil + Pp ortiand General Update View Pay Get Your Accot N~ E l e c t r i c Your info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety & Services Outdoor Lighting Light Fixtures & Poles Earth Service Options Adval Light Fixtures & Poles Gra Cobrahead Dro Lens Our lowest cost model also provides Order/Contact Us flexability; it mounts on a wide range of a becorne poles and can be used on streets, parldng Home B lots and for other outdoor lighting. Provides the widest wattage range of golden HPS light. s Illumination pattern Discove or 1W in our E in CDaeralmJ Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 30 feet HPS Lumens 150 watt 16,000 11,200 Lumens 30 feet HPS Lumens 200 watt 22,000 15,400 Lumens 30 feet HPS Lumens 250 watt 27,500 19,250 Lumens 30 feet HPS Lumens 400 watt 50,000 35,000 Lumens 40 feet HPS Lumens Traditional poles installed with this light q1'1 Gray Gray Aluminum Aluminum Wood utility fiberglass fiberglass with regular with davit arm with steel direct bury anchor base mast arm UusWeep http://www.portlandgeneral.com/business/products/outdoor-lighting/tight_fixtureslgray_c... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Gray Cobrahe... Page 2 of 2 Additional pole choices for this light i 1 -1 i a LAL: v Bronze Bronze fiberglass fiberglass bracket an mast arm PGE Home Site Map Contact Us Privacy Leg Notice En Esp-afml http://www.portlandgeneral.com/business/products/outdoor Hghting/light fixturestgray_c... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Gray Cobrahe... Page 1 of 2 r Find a Job Go] Search PGE: i rartiand GeMerdl Update View Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business services Safety & Services Outdoor Lighting $afety & Services Outdoor Lighting Light Fixtures & Poles Service Options ° Lj Light Fixtures & Poles Gra Cobrahead Flat Lens o Order/Contact Us Flexible and affordable. This low-cost style Sign up gee! for streets, parking lots and other outdoor e-mail y lighting mounts on a wide range of poles. you can Provides the widest wattage range of bill onlir golden HPS light; also available with white light. Low-glare design preserves night sky beauty. Illumination pattern Why ma and easi bull onlif checkini Lamp Recommended Mounting Wattage Light Output Height Initial End of Life 100 watt 9,500 HPS Lumens 6,650 Lumens 30 feet 150 watt 16,000 11,200 Lumens 30 feet HPS Lumens 200 watt 22,000 HPS Lumens 15,400 Lumens 30 feet 250 watt 27,500 HPS Lumens 19,250 Lumens 30 feet 400 watt 50,000 35,000 Lumens 40 feet HPS Lumens Traditional poles installed with this light Gray Gray Aluminum Aluminum Wood utility fiberglass fiberglass with regular with davit arm with steel http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/gray_c... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Gray Cobrahe... Page 2 of 2 direct bury anchor base mast arm upsweep Additional pole choices for this light id Bronze Bronze fiberglass fiber ass bracket arm mast arm PGE Home Site Man Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor_fighting/light fixtures/gray_c... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Bronze Shoeb... Page 1 of 2 r--- Find a Job Search PGE: bOrtiatnd General update View Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Li_ htlna Safety & Services Outdoor Lighting Light Fixtures & Poles Earth Service Options Adval Light Fixtures & Poles Bronze Shoebox Drop Lens - Affordable style. This distinctive bronze Order/Contact Us design is a low-cost option for streets, become 1 parking lots, parks and other outdoor Home B lighting. Illumination pattern Discove growin. in our k Devallo~ Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 30 feet HPS Lumens 150 watt 16,000 11,200 Lumens 30 feet HPS Lumens Traditional poles installed with this light i ` r a ~i Bronze Bronze fiberglass fiberglass bracket arm mast arm Additional pole choices for this light http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixturestshoebo... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Bronze Shoeb... Page 2 of 2 1 a" . Wood utility Gram Gra Aluminum Aluminum fiberglass fiberglass with regular with davit arm it steel direct bury anchor base mast arm UDSWeeF) PGE Home Site Map Contact Us Privacy Legal Notice En Espafiol http://www.portiandgeneral.com/business/products/outdoor lighting/light_fixtures/shoebo... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: KIM Arhetyp... Page 1 of 2 F7 Find a Job _.J Search PG(E: and General Update View Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safe42r & Services Outdoor Lighting Light Fixtures & Poles :d F Service Options r<t E Light Fixtures & Poles KIM Archetype Streetlight Keep yo Order/Contact Us Decorative architectural design in bronze with del ° adds a modern touch to major streets, protecti. parking lots and other other outdoor equipmr lighting. Low-glare design preserves night quality ; back-up sky beauty. t Illumination pattern 11L~ Why ma ( and f U boll anlinlir checkini Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 250 watt 27,500 19,250 Lumens 30 feet HPS Lumens 400 watt 50,000 35,000 Lumens 40 feet HPS Lumens Traditional poles installed with this light i Bronze Bronze fiberglass fier lass bracket arm mast arm Additional pole choices for this light http://www.portlandgeneral.com/business/products/outdoor lighting/light fixtures/kim_ar... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: KIM Arhetyp... Page 2 of 2 a I - W--r~ N it Grav Grav Aluminum Wood utility fiberglass fiberglass with regular with steel direct u anchor base mast arm upsweep PGE Home Site Map Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneraLcom/business/products/outdoor lighting/light_fixture&4dm_ar... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Acorn Streetlight with Acrylic Roof Page 1 of 2 Find a Job E I Search PGE: 1~orrtiand Gene wal Update View Pay Get Your Accoc E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan I PGE Home Business Services Safety & Services Outdoor Lighting SafeS~f & Services Outdoor Lighting Light Fixtures & Poles F Service Options IE E Light Fixtures & Poles Acorn Streetli ht with Acrylic Roof Keep yo ° Decorative, historic style provides Order/Contact Us with del distinctive lighting for streets, historic Protecti, downtown areas and parks. Choose from equipmi a wide range of golden HPS light or white quality = light. back-up Illumination pattern E-M a graphs t yourfac Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 14 feet HPS Lumens 150 watt 16,000 11,200 Lumens 14 feet HPS Lumens 200 watt 22,000 15,400 Lumens 16 feet HPS Lumens 250 watt 27,500 19,250 Lumens 16 feet HPS Lumens 165 watt OL 12,000 8,400 Lumens 16 feet Lumens Traditional poles installed with this light ! ! L t _ ~a Cast Fiberglass Plain aluminum anchor base fiberglass anchor base direct bury http://www.portlandgeneral.com/business/products/outdoor lighting/light fixturestacorn_a... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Acorn Streetlight with Acrylic Roof Page 2 of 2 Additional pole choices for this light R ralass Aluminum direct bury anchor base PGE Home Site Man Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixturestacom_a... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Acorn Streetlight with Short Aluminu... Page 1 of 2 r Find a Job oI Search PGE: ,anid General Update View Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety & $ervices Outdoor Lighting Light Fixtures & Poles Earth Service Options Adval ° Light Fixtures & Poles Acorn Streetlight with Short Aluminum Roof ° Decorative, historic style provides -44 Order/Contact Us distinctive lighting for streets, historic y become downtown areas and parks. Choose from Home B a wide range of golden HPS light or white light. Illumination pattern E-Ma O graphs t yourfac Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 14 feet HPS Lumens 150 watt 16,000 11,200 Lumens 14 feet HPS Lumens 200 watt 22,000 15,400 Lumens 16 feet HPS Lumens 250 watt 27,500 19,250 Lumens 18 feet HPS Lumens 165 watt CIL 12,000 8,400 Lumens 16 feet Lumens Traditional poles installed with this light Cast Fiberglass Plain aluminum anchor base fiberglass anchor base direct bury http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/acom-s... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Acorn Streetlight with Short Aluminu... Page 2 of 2 Additional pole choices for this light Rberalass Alum*num direct bury anchor base PGE Home Site a Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/acom_s... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Acorn Streetlight with Tall Aluminu... Page 1 of 2 - Find a Job ol Search PGE: x. 4\tIand General Update View Pay Get Your Accot `Q E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety & Services ®utcl~r Lighting Light Fixtures & Poles a Service Options Light Fixtures & Poles Acorn Streetlight with Tall Aluminum Roof c Order/Contact Us Decorative, historic style provides Sign up distinctive lighting for streets, historic e-mai le, e-mail y, downtown areas and parks. Choose from you can a wide range of golden HPS light or white bill onlir light. Illumination pattern E-Ma 0 graphs t yourfac Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 14 feet HPS Lumens 150 watt 16,000 11,200 Lumens 14 feet HPS Lumens 200 watt 22,000 15,400 Lumens 16 feet HPS Lumens 250 watt 27,500 19,250 Lumens 16 feet HIPS Lumens 165 watt CL 12,000 8,400 Lumens 16 feet Lumens Traditional poles installed with this light 5 1 14 , 1. _ 1 mow. ,L t T~ Cast Fiberglass lain aluminum anchor base fiberglass anchor base direct bury http://www.portlandgeneral.conVbusiness/products/outdoor lighting/light_fixtures/acom-t... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Acorn Streetlight with Tall Aluminu... Page 2 of 2 Additional pole choices for this light Fiberalass Aluminum direct bury anchor base PGE Home Site Map Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor lighting/light fixtures/acorn_t... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Bronze Cobrahead Drop Lens Page 1 of 2 Find a Job oI Search PGE: /b ,atnd General Update Vi ew Pay Get Your Accot `Q E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home >>Business Services Safety & Services Outdoor Lighting $afet<y ~r $el'ViCeS ouitdoor Lighting Light Fixtures & Poles I F Service Options 1A2 E Light Fixtures & Poles Bronze Cobrahead Drop Lens Keep yo Order/Contact Us Our lowest-cost model also provides with del flexibility; it mounts on a wide range of protecti, poles and can be used on streets, parking equipmi lots and for other outdoor lighting. quality ; Provides the widest wattage range of back-up golden HPS light. Illumination pattern Why ma and easi 1W bill i checkin ki n< Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 30 feet HPS Lumens 150 watt 16,000 11,200 Lumens 30 feet HPS Lumens 200 watt 22,000 15,400 Lumens 30 feet HPS Lumens 250 watt 27,500 19,250 Lumens 30 feet HPS Lumens 400 watt 50,000 35,000 Lumens 40 feet HPS Lumens Traditional poles installed with this light i l; r Bronze Bronze Wood utiliri fiberglass fiberglass with steel mast arm bracket arm upsweep http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixturestbronze... 5/17/2005 POE - Outdoor Lighting - Light Fixtures and Poles: Bronze Cobrahead Drop Lens Page 2 of 2 Additional pole choices for this light l Il~ 9 ~ti lti ~t~ic Aluminum Aluminum fiberglass fiberglass with regular with davit arm direct bury anchor base mast arm PGE Home Site Mao Contact Us Privacy Legal Notice En Espabol http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/bronze... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Bronze Cobra... Page 1 of 2 Find a Job GO] Search PGE: P:o land General Update View Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Licahtlnca Safety & Services i5j4i or Ltghttng Light Fixtures & Poles Earth Service Options Adval Light Fixtures & Poles Bronze Cobrahead Flat Lens Flexible and affordable. This low-cost style Order/Contact Us for streets, parking lots and other outdoor become lighting mounts on a wide range of poles. Home B Provides the widest wattage range of golden HPS light; also available with white light. Low-glare design preserves night Op0 sky beauty. o0p~ pp °ooJ DOo _ IN Illumination pattern loin Kin Roasters by using ]J pOvvcr c Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 30 feet HPS Lumens 150 watt 16,000 11,200 Lumens 30 feet HPS Lumens 200 watt 22,000 15,400 Lumens 30 feet HPS Lumens 250 watt 27,500 19,250 Lumens 30 feet HPS Lumens 400 watt 50,000 35,000 Lumens 40 feet HPS Lumens Traditional poles installed with this light s. Bronze Bronze Wood utility fiberglass fiberglass with steel http://www.portlandgeneral.com/business/products/outdoor lighting/light fixturesfbronze... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Bronze Cobra... Page 2 of 2 mast arm bracket arm uosweea Additional pole choices for this light Gray Gray Aluminum Aluminum fiberglass fiberglass with regular with davit arm direct bury anchor base mast arm PGE Home Site Man Contact Us Privacy Legal Notice En EsgaFiol http://www.pordandgeneral.com/business/products/outdoor lighting/light_fixtures/bronze... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures & Poles: Bronze Shoebox Flat Lens Page 1 of 2 r Find a Job Go Search PGE: Ifortland General Update View Pay Get Your Accot `Q E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety &Services Outdoor Lighting Light Fixtures & Poles Earth Service Options Adval Light Fixtures & Poles Bronze Shoebox Flat Lens F Order/Contact Us Same features as Shoebox Drop Lens, • but this Flat Lens preserves night sky become beauty by limiting glare. Home B Illumination pattern Alm 1W rQam~' Discove growin. in our 1 IDevcloi Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 waft 9,500 6,650 Lumens 30 feet HPS Lumens 150 waft 16,000 11,200 Lumens 30 feet HPS Lumens Traditional poles installed with this light I Bronze Bronze fiberglass fi r lass bracket arm mast arm Additional pole choices for this light http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/shoebo... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures & Poles: Bronze Shoebox Flat Lens Page 2 of 2 ~~JI Gram Grav Aluminum Aluminum Wood utility fiberglass fiberalass with reaular wfth davft arm ' steel direct bury anchor base mast arm upsweep PGE Home Site Map Contact Us Privacy Legal Notice En Espanol http://www.portlandgeneral.com/business/products/outdoor lighting/light fixturestshoebo... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Techtra Street... Page 1 of 2 Find a Job _ o I Search POE: ! ~rortland Geirteral Update view Pay Get Your Aacot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety &Services Outdoor (Lighting Light Fixtures & Poles Service Options Lj Light Fixtures & Poles Techtra Streetli ht Sign u Order/Contact Us Stylish design provides distinctive lighting P as.y for downtown streets or parking lots. e-mail a y l y~ Choose golden HIPS light or white light. you can bill onlir Illumination pattern QUA. Discove ` growin, in our I r Davaloi Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 waft 9,500 6,650 Lumens 18 feet HIPS Lumens 150 waft 16,000 11,200 Lumens 18 feet HPS Lumens 250 watt 27,500 19,250 Lumens 18 feet HIPS Lumens 165 waft OL 12,000 8,400 Lumens' 18 feet Lumens 700/6 expected lumen maintenance at end of 100,000-hour nominal life. The oL source provides white colored light. The only pole installed with this light Decorative shepherd's crook http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/techtra.... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Techtra Street... Page 2 of 2 PGE Home Site Map Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/techtra.... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Early Americ... Page 1 of 2 r-- Find a Job .-J Search PGE: if f lrtland General Update View Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety/ Services Outdoor Lighting Light Fixtures & Poles F Service Options E Light Fixtures & Poles Earl American Streetlight Keep yo Classic and affordable, this low-cost style p y Order/Contact Us:.., with del . echoes the street lights of colonial protecti, America. Typically used in residential equipmi neighborhoods. Post-top design works quality ; with decorative fluted or unfluted designs. backup Illumination pattern Why ma and easi VV bill onlir checkini Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 16 feet HPS Lumens Traditional poles installed with this light Fiberglass Aluminum direct bury anchor base Additional pole choices for this light http://www.portlandgeneral.com/business/products/outdoor lighting/light fixtures/early_a... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Early Americ... Page 2 of 2 i Cast Fiberglass Plain aluminum anchor base fiberglass anchor base direct bury PGE Home Site Map Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor-lighting/light_fixturestearly_a... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Mongoose Fla... Page 1 of 2 Find a Job 7-1 GO Search CGS: 4trtlan-d General Update 1/ievv Pay Get Your Accot E l e c t r i c Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Lighting Safety & Services ®utc8oor Ong Light Fixtures & Poles Service Options Light Fixtures & Poles Mon oose Flat Lens o Us unique, attractive design allows for Sign up Order/Contact precise positioning; it may be tilted to light e-mail y e-mail y, the street from a setback location. Makes you Can it ideal for wide streets, parking lots and bill onlir security lighting. Lens design preserves night sky beauty. Mounts on a wide range tin poles. E-M a Illumination pattern A 1W graphs t yourfac Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 150 watt 16,000 11,200 Lumens 30 feet HPS Lumens 250 watt 27,500 19,250 Lumens 30 feet HPS Lumens 400 waft 50,000 35,000 Lumens 40 feet HPS Lumens Traditional poles installed with this light A L y 1 I ; ! I I I i Gray Grav Aluminum Aluminum Wood utility fiberglass fiberglass with regular with davit arm with steel direct bury anchor base mast arm upsweep Additional pole choices for this light http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/mongo... 5/17/2005 PGE - Builders & Developers - Outdoor Lighting - Light Fixtures & Poles: Mongoose Fla... Page 2 of 2 I i r .[F= a Bronze Bronze fiberglass fiberglass bracket arm mast arm PGE Home Site Map Contact Us Privacy Legal Notice En Espafiol http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/mongo... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Independence Streetlight Page 1 of 2 Find a Job o I Search IPGE: froortlatnd General Update View Pay Get Your Accot Electric Your Info Your Bill Your Bill Bill Online Balan PGE Home Business Services Safety & Services Outdoor Llahting SafetZ+ &Services Outdoor Lighting o Light Fixtures & Poles F Service Options i E Light Fixtures & Poles Independence Streetlight Keep yo Order/Contact Us Decorative, historic style provides with del distinctive lighting for streets, historic protecti. downtown areas and parks. equipmi quality ; Illumination pattern atk•u °u~o Opo °"oo 000 u~~o OOo Join Kin' Roasters by using pouvar c Lamp Light Output Recommended Mounting Wattage Height Initial End of Life 100 watt 9,500 6,650 Lumens 14 feet HPS Lumens 150 watt 16,000 11,200 Lumens 14 feet HPS Lumens Traditional poles installed with this light i Cast Fiberalass Plain aluminum anchor base fi er lass anchor base direct bury Additional pole choices for this light http://www.portlandgeneral.com/business/products/outdoor lighting/light fixtureslindepen... 5/17/2005 PGE - Outdoor Lighting - Light Fixtures and Poles: Independence Streetlight Page 2 of 2 t Fiberglass Aluminum direct bury anchor base PGE Home Site Man Contact Us Privacy Legal Notice En Espahol http://www.portlandgeneral.com/business/products/outdoor lighting/light_fixtures/indepen... 5/17/2005 Council Direction Street Light Alternative Designs •3 Review and present alternative designs for use in residential areas Determine and report on the June 14, zoos feasibility of replacing the cobrahead street lights on the Walnut Street )h City of Tigard PGE Street Light List City Standard Street Light . PGE maintains the street lights for the • City PGE's list of available lights provides options for use r l) ' I ` Lights not on the list would not be maintained by PGE Iq = r~~r T City standard for collectors and arterials is 11 the cobrahead with flat lens i l L r=' Street Light Options Street Light Options Shoebox flat lens Cobrahead A drop lens Cobrahead KIM Archetype flat lens Streetlight Various pole configurations available Cheapest Is fiberglass direct-bury. Another _ option is aluminum bolted to a concrete base. ' Costs Walnut Street Project Status Fiberglass direct-bury with cobrahead Design began about 18 months ago flat lens: $1,200 to $1,500 per light Project now well into construction Direct-bury fiberglass with shoebox -.-Too late to make changes without significant cost flat lens: $1,200 to $1,500 per light impact S• Street light poles and arms have been ordered and Aluminum pole with davit arm and received concrete base, cobrahead flat lens: Conduits and pole bases have been installed $2,800 per light Restocking fee will be charged if material is returned • plus incremental cost of new lights KIM Archetype lights installed: Spacing and placement of lights may change $1,500 to $1,800 per light depending upon lights chosen for replacement Recommendations -.-That Council review and discuss the options available through PGE That Council provide direction on the preferred options for future installation :-That Council direct more detailed research on the preferred options to be brought back to Council for discussion and selection •:-That no changes be made on the Walnut Street project 2 ICt yr DI rKS.01) Wlq/oJ GI ~It~~LulCtj TYPE CATALOG NUMBER 6(,( S~J PROV-H3- C/"'1~ f-( DB3-4R12-125 SLIPFITTER DESIGNED TO SLIP FINISH: POLYESTER POWDER OVER A 4" O.D. POLE COAT. SECURES W/(3) S/S SET SCREWS. AAL COLOR: BLK i I TO MATCH: i PROVIDE A SAMPLE COLOR CHIP LAMPING ED-17 LAMP TYPE MH PULSE RATED SOCKET MEDIUM 12'- 0" WATTAGE 70 i VOLTAGE MULTI-TAP 1 ALL BALLAST ARE HPF CON- STANT WATTAGE, -30 DEGREE STARTING. ALL SOCKETS ARE,, PORCELAIN, PULSE RATED 4KVA. i j ANCHOR BOLTS QTY 3 t SIZE 3/4" X 24" X 3" BOLT CIRCLE 14 30" J N~ PROJECTION 41/2" I GROUT UNDER ENTIRE BASE FS1/FS2OPTIONS: Z BY OTHERS FUSE HOLDERS ONLY. G ono i0 aI, ;8 tlo0 0o~ o FUSES BY OTHERS. a• .d ot0 ~o0110a~j 0~ ACCESS COVER LOCATION LEVELING NUTS AND WASHERS pop o~° pa MUST BE INSTALLED UNDER ALL BASES ONE APPROVED DRAWING MUST BE RETURNED TO A.A.L.. BEFORE THIS PRODUCT CAN BE a>- FABRICATED. WARNING: THIS FIXTURE MUST BOTTOM VIEW BE GROUNDED IN ACCORDANCE WITH LOCAL CODES OR THE INDICATES POLE IS LAYING DOWN NATIONAL ELECTRICAL CODE. 'iVi i ii ACCESS COVER FACT%iG IIjF) FAILURE TO DO SO MAY RESULT IN SERIOUS PERSONAL INJURY. SOLD TO PO# JOB NAME TRIMET ARCHITECTURAL 14249 Artesia Blvd. P.O. Box 1869 La Mirada CA. 90638.1869 DATE DRWN AREA (714)994-2700 fax(714)994.0522 01-18-05 A.F.M. DATE APPRVD Architectural Area Lighting Inc L IGHTING Reserves The Rignt To Change Manufacturing Processes Without DATE REV. Notice. TimberForm Columbia Renaissance' < < ElCascade TimberForm Renaissance Style Model Diameter Height Mounting Options Litter Container, Open Top 2816-OT 2' 2" [660mmi 2' 10" [865mm] -E, -P or -L Side Empty Flat Top 2816-FT 2' 2' (66omm) 2' 10" [865mm] -E, -P or -L Dome Top 2816-DT 2'2" [66omm] 3' 7" [1o9omm] -E, -P or -L Ash/Dome Top 2816-AT 2'2* (66omm) 3' 6' [1065mml -E, -P or -L Material: Powder-coated steel. Options: Mounting method and powder-coating color. Notes: Includes 32-gallon plastic liner. Top matches container unless otherwise specified. Key-locking tops and side opening door are standard on -FT, -DT and -AT models. ' Key-locking top and side opening door not required on Open Top (-OT) model. Side opening door standard on -FT, -DT and -AT. O ILA 2816-OT 2816-FT 28163-DT 2816-AT "Large Capacity" TimberForm Renaissance Style Model Diameter Height Mounting Options Litter Container Open Top 2817-OT 2'5* (735mm] 2' 10" [865mm) -E, -P or -L Flat Top 2817-FT 2' 5' [735mm) 2' 10' [865mm] -E, -P or -L Dome Top 2817-DT 2' 5' [73smm] 3' 5" [toaomm) -E, -P or -L Ash/DomeTop 2817-AT 2' 5" (735mm] 3' 4" [1oi5mm] -E, -P or -L Material: Powder-coated steel. Options: Mounting method and powder-coating color. Notes: Includes 32-gallon plastic liner and top. Top matches container unless otherwise specified. Key-locking tops are standard on -FT, -DT and -AT models. I I I I i ~ l i'; , I~ i 9 ~ rlt i O 2817-OT 2817- FT 2817-DT 2817-AT Large Capacity - TimberForm Renaissance Model Diameter Height Moun:,.n Ash Receptacle 2812 1' 2" [355mm] 2' W (6.5mm) -E or Material: Powder-coated steel. Options: Mounting method and powder-coating color. Notes: Includes matching powder-coated steel ash tray/ liner. ~qII ~il 2812 ~j Mounting Options: -E Add this suffix for embedment (permanent) mounting option. -P Add this suffix for pedestal (fixed surface) mounting!! option (anchoring bolts by others). -L Add this suffix for leveling feet option. For mounting details on these or other products shown in this catalog please see inside back cover. • y r ~ z x r u /I r IV © r I X0 r, CTim ~rec.^scree•1 - AN •I N N❑ V AT I V E F U S I❑ N O F N A T U R E A N D T E C H N O L O G Y 9 i it f..5 re a ti- is a modular landscaping system designed for those who wish to shape their environment with nature. Its simple formula combines modular dimensional trellis panels with climbing vines.` When installed pre-grown... the result is an instantly 9 r e e ti s C r e e h. ITL the E L E M E.N T S. a r e S I M P- LE 00, 1. Wall hung 2. Modular wall 3. Freestanding 4. Freestanding 5. Above 6. Column 7. Fan trellis B. Rolling bush 9. Rolling - trellis panel hung trellis trellis screen trellis fence ground baby bush panel planter basic el.ements 1. Evergreen 2. Flowering 3. Deciduous 1. Permanent 2. Facade 3. Freestanding 4. Rolling-bush 5. Above in -ground treatment trellis fence ground planter plant material results t h e P O S S I B I L I T I E S are E N D L E S S :rr.~ 11 •K'• x i ~t { U S E D B Y } landscape architects, architects, urban designers, designers, and hotel, restaurant and event managers, etc. exteriors and interiors, retail, office and residential environments, restaurants, hotels, tennis courts, {USED .I N } golf courses, schools, hospitals, stadiums, highways, special events, tradeshows, conferences, etc. {USED FOR I creating enclosures, fencing, roof top gardens, security, privacy and protection against graffiti, etc. 1743 S. LA CIENEGA BLVD. L❑S,ANGELES, CA` 90035-4650 by atmospherics F - 310.837.0523 T - 800.450.3494 E - SALESr7a GRCENSCREEN.COM WWW.GREENS CREEN.C❑M y Uux.r 4od.H wA.n 7f1-M{A1 Green Screen Trellis Station Light Fixture Trash Receptacle Information Kiosk Station Artwork Station Bench 1111 11,1"llfill i1j) 114,1" 11 1111;111 11,111,q ffllion [lilt 1 z Station Elevation 3 4 tLNLXIX 5 Station Bench Trash Receptacle Station Light Fixture BSDW WE drD TRI-COUNTY METROPOLITAN TRANSPORTATION DISTRICT OF OREGON WASHINGTON COUNTY COMMUTER RAIL DATE CAPITAL PROJECTS TRACK/SYSTEMS/STATION CMGC 4 AND 13 - TICARD CBD STATION T R 1 @MET FACILITIES DIVISION PLATFORM FURNITURE -0-4 CC -ED W 1 710 N.E. HOLLADAY STREET PORTLAND, OREGON 97232 NO. DATE BY Av 0, ae s woao o ar¢ S~Bui ED a TL N oRw m a¢ SwE; DA/...C W: TgACT ,q.; 77 rq.. aA NTS - - Agenda Item No. It , Meeting of (V 6 f , 05 MEMORANDUM TO: Mayor and City Council Members FROM: Tom Imdieke, Interim Finance Directo RE: Banking Services Contract DATE: May 25, 2005 This is in response to questions raised by Councilor Harding in an email dated May 24 regarding the awarding of a contract for banking services to US Bank. The contract the City currently has with Bank of America is expiring and the City recently sent out a request for proposal (RFP) to solicit responses from the banking industry. The new contract would be for a three year term with two additional one year options. The City received four proposals. The banks that responded to the RFP included Bank of America, Key Bank, US.Bank, and West Coast Bank. The proposals were reviewed by an evaluation team made up of myself and the City's Senior Accountant and Accountant. Interviews were conducted with each bank and each had an opportunity to demonstrate the software that, as a bank customer, City staff would be using in conducting the day-to-day transactions that are performed using their web-based products. In addition, staff had the opportunity to ask additional questions and meet the primary contacts from each bank that City staff would be working with. The interviews, in most cases, lasted over an hour. Also, staff conducted reference checks for those banks that were considered to be finalists. An attached comparison chart displays the grading criteria used and the average of the points given between the three reviewers. As indicated on the chart, US Bank received an average of 223 out of a total possible 250 points. The comparison chart as requested in Council Harding's email shows a couple of the key areas that we looked at closely when evaluating the web-based products. The web- based products that staff evaluated included the software that City staff uses on a daily basis interacting with the bank. One example of this daily interaction is the daily reconciliation of the bank accounts. Staff also reviewed each bank's capability of providing a web-based product that could be used by various City departments so City customers could go online and pay for such fees as court fines, business tax, etc. Although each bank had its own unique features of the software that staff would use in conducting online routine business, the product that has been developed by US Bank showed greater user-friendly features as well as functionality. US Bank has just completed investing a substantial amount of time in developing this product. They did so using input from current customers and, therefore, developed features that make interaction with the software screens more efficient and can reduce staff time in reconciling accounts, transferring funds, setting up and sending ACH transactions, retrieving monthly bank statements, and providing check imaging that is extremely fast and efficient. Currently, staff has to use completely different software in gaining access to check imaging. Councilor Harding's email included specific questions that are addressed below: In some cases, staff has paraphrased the questions asked for clarity of responding. 1. How much is the banking service costing the City without the interest earnings on the account? The estimated monthly cost from US Bankwould be on average approximately $1,467 per month. But because the City needs to maintain a $1.5 to $2 million balance in the account at any one time, the interest earnings the City will receive more than offset the monthly service fees. With the earnings rate at a little over 2.5% right now, the City would be earning over $4,200 per month. Then, obviously, if interest rates would climb, then the City would be earning much more than the costs incurred. The earnings rate the City receives from the bank is tied to a 13 week average of a 91 day T-Bill and this is updated every month, so it is a rolling 13 week average. Therefore, the earnings rate will fluctuate depending upon the market. The basis for the calculation for the earnings is fairly consistent between banks. Please understand that the City does not rely on the earnings received from the checking account as its sole source of investment earnings. The City must invest within the guidelines established by the State of Oregon, and therefore, uses the local government investment pool (LGIP) and other short-term investments as allowed. The total size of the City's investment pool for all funds will average $45 to $50 million depending on the time of the year. Cost of fees within the evaluation criteria counted for 50 points out of the total 250 points available. While cost was important in the evaluation, it was not the only factor used in selecting a bank for the City. 2. Could the $2 million balance in the account be invested elsewhere to gain higher or additional investment earnings? The balance in the checking account with the bank needs to be maintained at this level in order to cover City payroll and accounts payable expenses as they occur. Between payroll and vendor payments, the average per month expenses that are paid from the 2 account averages over $5.5 million per month. This amount, however, is evaluated and adjusted based on historical patterns. This would not hamper the City's ability to realize sufficient earning credit to cover the cost of fees. 3. How does the $5,000 earnings credit work? The $5,000 earnings credit needs to be looked at as simply a credit to the account, like interest earned. With the case of US Bank, however, not only was an earnings credit proposed, but all setup fees for services initiated in the first 90 days will be waived by the bank. This excludes the cost of checks, which the City orders from another vendor. The City has found it to be more cost-effective to have the checks printed by another vendor. In checking what the actual expense has been, the City shows that the last time checks where ordered it cost $893 for 10,000 checks. The last order was placed in August 2003. The other banks offered lower credits or none at all and no setup fees were waived. 4. With the web based services available from US Bank, does the City still need the software proposed in the budget for bill payment on-line, if this is a feature of the banks? How much will this save us? It is too early to tell if the on-line bill payment that is offered by US Bank will work in the long run. The budget includes $7,500 for the development of an on-line bill payment option for Court fines. If the service available from US Bank works with the Court system, then the City would not incur the $7,500 expense. Municipal Court wants customers to be able to submit explanations with payment. This is a service that may be outside the ability of the bank software. However, staff would like to be able to investigate the possibility of using this feature offered by the bank. Only one other bank had this feature. 5. Does the City have any additional information regarding the US Bank's claim that they have better buying power in the bond market? What percentage do they have locally, and what percentage does Bank of America and West Coast have? I believe what was trying to be communicated is that the larger banks, not just US Bank, have greater presence in the bond market. This was given greater weight in the overall evaluation because of the bank staff expertise available when looking at both short-term and long-term debt issuance. However, when any debt would actually be issued, the City would go to the open market and obtain the best rates available. The Government Lending Officer for US Bank has over 26 years of experience in the field and is familiar with the needs of municipalities throughout Oregon. US Bank manages more public sector banking accounts than any other financial institution in Oregon. US Bank is the "Primary Depository Bank" for the Oregon State Treasury and the Local Government Investment Pool. 3 The City is not bound to using its primary bank when issuing debt. In fact, the City would enter the market independently working with the City's Bond Counsel and Financial Advisor. This provides the City the opportunity to get the best rates on the any bonds issued. The advantage of having a primary bank with a strong debt management unit is that they can be a readily accessible resource when needed and the City would not be charged for an extra fee for the advice and counsel. Additional Comparison Data Comparison of Total Deposits in the State of Oregon Top 7 Oregon Banks Total Deposits) in thousands of $ US Bank $8,881,583 Washington Mutual $5,315,494 Wells Faro $5,169,554 Bank of America $4,166,525 Ke cor (Key Bank $2,768,019 Umpqua Bank $2,416,229 West Coast Bank $1,089,366 Source: Division of Finance & Corporate Securities, State of Oregon Comparison of Debt Ratings (Listed in alphabetical order) Moods S&P Fitch Long-Term Debt Bank of America Aa1 AA AA- -Key Bank A2 A- N/A US Bank Aa2 A+ AA- West Coast Bank • Not rated, does not have any publicly traded debt. Attachment 4 Banking Comparison Chart US Bank B of A West Coast Key Bank Grading Criteria: Points Given Bank Profile & Qualifications 60 Relationship Team Qualifications 30 Service Approach 60 Fee Structure 50 Interviews 50 250 Average Results of Grading: Bank Profile & Qualifications 54 52 48 53 Relationship Team Qualifications 27 27 24 24 Service Approach 54 53 52 52 Fee Structure 42 37 49 40 Interviews 46 43 43 47 Total Average Points Received 223 212 216 216 Web Based Services: Future Use of Web Based Services for Bill Paying Available Not Developed Yet Not Available Available Transaction Screens: Reduced number of steps overall to Fund Transfers access Cumbersome Good Good Reduced number of steps overall to Not as developed Similar to what we Daily Reconciliations access Good as others have now Reduced number of steps overall to Have to go to Good, all on one Good, all on one Auto Withdrawal/Deposit Transmittals access different sub site site site Available through Have to go to Not as developed Available through Bank Statement Retrieval one site different sub site as others one site Different software Check Imaging Available program Available Available Not all items Not as developed Returned Item Imaging Available available yet as others Available Annual Projected Costs per Proposals $17,610 $19,199 $8,766 $14,533 * This item was set over to June 14, 2005 AGENDA ITEM # I FOR AGENDA' OF May 24, 2005 CITY OF TIGARD, OREGON LOCAL CONTRACT REVIEW BOARD (LCRB) AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Contract Award for Banking Services' PREPARED BY: Joe Barrett I DEPT HEAD OK CITY MGR OK (~p ISSUE BEFORE THE LOCAL CONTRAC REVIEW BOARD Shall the LCRB approve the award of a contract for Banking Services to US Bank? STAFF RECOMMENDATION Staff recommends the LCRB award a contract for Banking Services to US Bank and authorize staff to negotiate and execute the formal agreement. INFORMATION SUMMARY The City of Tigard's banking practices have changed dramatically over the last five years. The City has moved from the more traditional way of banking to a more progressive method of using the internet and other electronic means of banking. These progressive and modern practices have granted the City the ability to stay on top of its cash needs and requirements and allows the City's managers to have up to date information regarding cash balances. These practices have also afforded the City the opportunity to streamline many of the daily and monthly processes, thus freeing staff time for other finance related projects. As the City's current contract for banking services expires in June of 2005, a new contract which encompasses these improved practices as well as offering room for more progressive methods is critical. In response to the current contract's expiration, staff developed and released a Request for Proposal (RFP) which included details on the City's current practices as well as requesting information on additional practices available to the City. The City received four proposals in response to the RFP. The four respondents were: Bank of America (the City's current bank); US Bank; Key Bank; and West Coast Bank, all with branches located in Tigard. Staff reviewed these proposals based on four criteria; Bank Profile & Qualifications (60 pts.); Relationship Team Qualifications (30 pts.); Service Approach (60 pts.); and Fee Structure (50 pts.). Interviews were also held with an additional 50 points awarded during the interview phase. Based upon the proposal reviews and interviews, staff has determined US Bank to be the bank which best meets the needs of the City. Staff recommends the LCRB approve a contract with US Bank with a three (3) year term with two (2) additional one (1) year options. OTHER ALTERNATIVES CONSIDERED 1. Do not award contract to US Bank and direct staff to conduct a new Request for Proposal. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST No Attachments. FISCAL NOTES As long as the City is able to maintain a minimum balance of $2.0 million in the accounts, the earnings credit will more than offset any services fees. In addition, US Bank offered the City a one-time earnings credit of $5,000. 6P, i-,-( os MEMORANDUM TO: Craig Prosser, Interim City Manager L FROM: Brian Rager, Asst PW Director & Eric Hand, WW/STM Supervisor RE: Amendment to Intergovernmental Agreement (IGA) - Date Revision DATE: June 10, 2005 Staff recommends the Council approve the attached amendment to the IGA between the City of Tigard and Clean Water Services (CWS). The amendment before you relates to an incorrect date on the original contract. The dates would change from: 1. "EFFECTIVE THROUGH JUNE 30,2005" to "EFFECTIVE THROUGH JUNE 30, 2006." 2. EFFECTIVE THROUGH JULY 1, 2005" to "EFFECTIVE THROUGH JULY 1, 2006." Approving this amendment will allow the City and CWS an additional year to gather and analyze maintenance and production data before any revisions to the operation and maintenance of the sanitary sewerage system and the storm and surface water systems would be considered. On January 25th 2005, Council approved this IGA in its entirety. Again, staff recommends the Council approve the attached amendment to the IGA between the City of Tigard and Clean Water Services (CWS). Please contact Brian Rager, x2471 or Eric Hand, x2607 for questions. Attachments: Letter from CWS to City Manager dated 4/11/05 Amendment to IGA between CWS & COT - 3 originals Appendix A from IGA between CWS & COT 1canWae t r~ C Services Our commitment is clear. April 11, 2005°~ Craig Prosser, Acting City Manager City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 RE: Correct Amendment to Intergovernmental Agreement - Date Revision Dear Craig: On March 21, 2005, I sent you an incorrect form of the Amendment to the City Agreement. Enclosed is the correct form of Amendment to Intergovernmental Agreement for your review and the appropriate signatures. Please disregard the form previously sent to you. If the terms of the enclosed Amendment are acceptable, please have all three originals signed and returned to me. Once Clean Water Services has signed the triplicate originals, I will provide you one completely executed Amendment for your records. If you have any questions or concerns, please feel free to call me at (503) 681-3602. Thank you for your patience in this matter. Sinc rely Z 0 C. Cru , E Deputy Ge ral anager RCC:ceg Enclosures cc: Bill Gaff, General Manager 2550 SW Hillsboro Highway • Hillsboro, Oregon 97123 Phone: (503) 681-3600 9 Fax: (503) 681-3603 • www.CleanWaterServices.org City Council Document Transmittal CITY OF TIGARD To: 1 L 1yGJ OREGON From: Date: I'm sending you: Document Type: K"IGA ❑ Contract ❑ Other Document Name: Approved at the Council Meeting of: Number Copies Included: Uri , E~4our document(s) have been signed by the Mayor ❑ Your document(s) have been signed by the City Manager a0ur document(s) requires an additional signature(s) Vfihen all signatures have been obtained, file an original document with City of Tigard Records ❑ Additional instructions: IAADM\FORMS\CITY COUNCIL DOCUMENT TRANSMITTAL.DOC C l~~ CY~s AMENDMENT TO INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF TIGARD AND CLEAN WATER SERVICES This agreement, dated L ) I 2005, is between Clean Water Services (District) and the City of Tigard (Ci ) and amends the parties' Intergovernmental Agreement dated January 25, 2005 (Intergovernmental Agreement). RECITALS 1. District and City previously entered into the Intergovernmental Agreement. 2. The parties now wish to amend the Intergovernmental Agreement. TERMS AND CONDITIONS 1. Division of Responsibilities/Effective Dates Appendix A to the Intergovernmental Agreement delineates responsibilities of the District and City for the performance of specific functions regarding the operation and maintenance of the sanitary sewerage system and the storm and surface water systems. The Division of Responsibilities identified in Appendix A has different effective dates. The parties wish to amend the effective dates in Appendix A as follows. A. Delete the language "EFFECTIVE THROUGH JUNE 30, 2005" and substitute the language "EFFECTIVE THROUGH JUNE 30,2006." B. Delete the language "EFFECTIVE JULY 1, 2005" and substitute the language "EFFECTIVE JULY 1, 2006." 2. Effect of Amendment Except as amended herein, the parties' Intergovernmental Agreement shall remain in full force and effect. CITY OF TIGARD, OREGON CLEAN WATER SERVICES G By: By. Mayor General Manager Attest(C~t- `Le- ~ APPROVED AS TO FORM City Recor er 1 V District Counsel ity Attorney Page I of 1 - Amendment to Intergovernmental Agreement City of Tigard APPENDIX A 1/11/2005 DIVISION OF RESPONSIBILITIES _ EFFECTIVE THROUGH JUNE 30,101196- _ a4 TIGARD _Basic Work Ian Inside City Limits Outside City Limits^ Sanitary Maintenance Lines under 24" _ Line Cleaning city District Root Cutting City District Emergency response city District Overflow and Complaint response and investigation city District Cross connection investigation and response city District_ _ Manhole adjustment city District Non-structure line sealing and point repair City District Manhole rehabilitation (sealing) city District N inspection City District Compilation of N reports and system _ evaluation City District _ W abatement and system rehabilitation projects District and City District Root Foaming City _ District _ Structural line repairs city District _ Line replacements city District _ Pump station maintenance District District Lines 24" and Larger All maintenance, inspection, repair, and replacement District District SWM Maintenance Line Cleaning city District _ Root Cutting City District Catch Basin cleaning City District Water quality manhole maintenance city District Storm and emergency response City District Complaint response and investigation city District _ Street Sweeping City District City for local District _ Water Quality facility maintenance for Regional District City for local District Water Quantity facility maintenance for Regional District Maintenance of public Streams/creeks/open W channels city District Processing and disposal of sweeper, catch _ basin and storm line material city District Structural line repairs city District Line replacements city District _ Pump station maintenance and o eration District District Roadside ditches and piping system in County _ Roads District District _ TV inspection city District-_ Compilation of TV reports and system _ evaluation city District Proactive Leaf management program city District ENGINEERING, INSPECTION, AND SUPPORT ELEMENTS Development Process (development review, - _ plan review) city District Sanitary Sewer connection permit issuance city _ _District SWM connection permit issuance city District Billing and collection of monthly service charges city District _ Inspection of developer projects _ City District Installation of Sanitary Sewer Masterplan City 21" and less, _ Projects District 24" & up District Installation of Masterplan Pump Station v Projects District District _ Installation of SWM Masterplan Projects city District Erosion control permit issuance city District Erosion control inspection District District Accounting City District _ Industrial Waste Program District _ District Maintaining GIS information City and District District Maintaining system mapping City and District District _ Maintaining Engineering records of systems City and District District _ Preparing and revising sanitary sewer masterplans District District Preparing and revising SWM masterplans District w District Response to customer billing inquiries city District Public information, newsletters, etc., for SWM and Sanitary programs City and District District APPENDIX A 1/11/2005 DIVISION OF RESPONSIBILITIES EFFECTIVE JULY 9, aCL`~o Inside City, and Outside Outside City, and Responsibility Inside City, and Inside Inside Responsibility Boundary *(See Tigard Responsibility Boundary Boundary Note 1 Below) Sanitary Maintenance Lines under 24' Line Cleaning city _ City Root Cutting City City Emergency response city Cit~i - Overflow and Complaint response city Ci Cross connection investigation and response City City _ Manhole adjustment city city Non-structure line sealing and point repair District District Manhole rehabilitation (sealing) District District _ TV inspection city City Compilation of TV reports and system evaluation District District I&I abatement and system rehabilitation projects District District Root Foaming District District Structural line repairs City/District City/District Lateral Repairs in Public Right of Way City/District City/District _ Line replacements City/District City/District Pump station maintenance District District - _ Vector Control city _ W city - _ Utility Locates city City Offroad inspection and locator post - M- maintenance city city Easement and Access Road Maintenance city city Lines 24" an ar er _ All maintenance, inspection, repair, and replacement District District SWM Maintenance Line Cleaning City - city _ Root Cutting city city Catch Basin cleaning City city Water quality manhole maintenance city city Storm and emergency response city City--- Complaint response investigation and reporting city city Street Sweeping city city City Local, District . City Local, District Water Quality facility maintenance Regional Regional City Local, District City Local, District _ Water Quantity facility maintenance Regional Regional ' Maintenance of public Streams/creeks/open channels city city Processing and disposal of sweeper, catch W basin and storm line material (excluding leaves) District District Structural line repairs City/District City/District y - Line replacements City/District City/District Pump station maintenance and operation District District Roadside ditches and piping system in County Roads District District _ Roadside ditches and piping system in City City, Funded by Street Roads Fund None N inspection city Ci Compilation of N reports and system evaluation District District Proactive Leaf management program city city Utility Locates City City t ENGINEERING, INSPECTION, AND SUPPORT ELEMENTS Development Process (development review, plan review) City District Sanitary Sewer connection permit issuance city District SWM connection permit issuance Ci District Billing and collection of monthly service charges city District Inspection of developer projects city District Installation of Sanitary Sewer Masterplan City 21" and under, _ Projects District 24" & up District Installation of Masterplan Pump Station District District Installation of SWM Masterplan Projects city District Erosion control permit issuance City District Erosion control inspection District District Accounting City District Industrial Waste Program District District Fat, Oil, Grease Program District District Maintaining GIS information City and District City and District Maintaining system mapping City and District City and District Maintaining Engineering records of systems City and District City and District _ Preparing and revising sanitary sewer masterplans District District Preparing and revising SWM masterplans District District Response to customer billing inquiries city District_ _ Public information, newsletters, etc., for SWM and Sanitary programs City and District City and District Flow Monitoring District District Formation and Administration of LID's City and District District Inspection of Private Facilities City District - Marking Utilities city city - - - _ Fixture Counting District _ District Field Yard General Maintenance City _District ' Note 1 - "Inside City, and Outside Responsibility Boundary", This column is blank because there are no areas that this applies to. In the future, if there are areas, the responsibilities will be defined.