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City Council Packet - 05/24/2005 CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING May 24, 2005 COUNCIL MEETING WILL BE TELEVISED I:\Ofs\Don n a's\Ccpkt3 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. 3.1 For Agenda of l a , V5 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING MAY 24, 2005 Mayor Dirksen called the meeting to order at 6:31 p.m. Council Present. Mayor Dirksen; Councilors Harding (arrived at 6:33 p.m.), Sherwood, Wilson, and Woodruff. > AGENDA ITEM REORDER - Interim City Manager Prosser suggested the Agenda be heard in a different order. The "Branding" proposals will be heard at the beginning of the meeting during the Study Session. Councilor Harding arrived at 6:33 p.m. > DISCUSSION OF INTERIM CITY MANAGER PERFORMANCE REVIEW After a brief discussion facilitated by Human Resources Director Zodrow, City Council decided to use the supervisory performance evaluation form to give Interim City Manager Prosser feedback on his performance as interim city manager. City Council members received a copy of the form, which they will complete and return to staff on May 31. Human Resources Director Zodrow will tabulate the results of the City Council members' individual ratings and the City Council will administer the review to Interim City Manager Prosser on July 12. > DISCUSSION OF CITY OF TIGARD BRANDING PROPOSALS After discussion, City Council consensus was to select Glenn Marcusen as the consultant to help the City develop a new graphic identity. City Council members agreed that Juli Page would also do a good a good job for the City, but selected Glenn Marcusen noting they liked how Mr. Marcusen expressed himself with regard to working style and they were impressed with his experience with signage. Assistant to the City Manager Newton will work with City Buyer Barrett to proceed with a contract with Mr. Marcusen. City Council will begin working with Mr. Marcusen on July 12 or 19. COUNCIL MINUTES -MAY 24, 2005 page 1 > ADMINISTRATIVE ITEMS o Community Achievement - Request from Washington County Fair and Rodeo for nomination of an outstanding Tigard citizen/community volunteer for recognition at the Fair. City Council nominated Pat Biggs. (This item was also discussed on May 17, 2005). o Distributed an e-mail from John Frewing to be entered into the Record during Citizen Communication (Agenda Item 2) regarding "Tigard and Wildlife." Interim City Manager Prosser advised that this e-mail referenced information that pertained to the Ash Creek development currently on appeal to the Land Use Board of Appeals (LUBA). If LUBA remands this matter to the City Council, City Council members will need to report the receipt of this communication as ex parte contact. o Metro's "Get Centered" Tour of Lake View Village & downtown Lake Oswego Mayor Dirksen, Councilor Harding, and Councilor Wilson indicated they would attend this June 2 event. Members of the Downtown Task Force will be asked if they would like to attend. o Interim City Manager Prosser noted there is an upcoming CP04B meeting and a staff member plans to attend. o Reminder: Volunteer event at the Library Community Room on June 24, 6:30 - 8 p.m. o Second anniversary of the Summerlake Dog Park is May 28. o Building Permit - Boy Scout Greg Luke testified to the City Council on May 10 about his disagreement with the building permit fee for his Eagle Scout community service project. After discussion, City Council agreed the City could award a grant to Mr. Lucas for the fee. Councilor Wilson noted, however, that part of the civic lesson to be learned is that building inspections are required for public safety. The City Council agreed the award of the grant should not be considered to be precedent setting. o Council Calendar: • May 30 Memorial Day Holiday, City Offices Closed • May 31 Fifth Tuesday Council Meeting - 7 p.m. - Library Community Room • June 14 , Council Business Meeting - 6:30 p.m. - Town Hall • June 17-19 Tigard Festival of Balloons - Cook Park (See http://www.tigardballoon.org./ ) • June 21 Council Workshop Meeting - 6:30 p.m. - Town Hall COUNCIL MINUTES- MAY 24, 2005 page 2 • June 28 Council Business Meeting - 6:30 p.m. - Town Hall • July 4 4th of July Celebration and Holiday - City Offices Closed • July 12 Council Business Meeting - 6:30 p.m. - Town Hall • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:02 to discuss employment of public officers, employees and agents and real property transaction negotiations under ORS 192.660(2)(a) and (2)(e). Executive Session concluded at 7:29 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council & Local Contract Review Board meeting to order at 7:34 p.m. 1.2 Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and Woodruff. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports Councilor Wilson reported he attended a symposium of Metro jurisdictions on May 20 regarding Metro issues. He said there was some commonality of opinions expressed among the jurisdictions regarding the desire for flexibility when applying land use regulations and to have more local control. The discussion that occurred at the symposium will be summarized in writing. There will be a follow-up meeting. Councilor Wilson reviewed some of the highlights, including the following: • Desire for flexibility when applying or creating land use regulations. • Similar concerns expressed by jurisdictions, yet prompted by different situations: e.g., Should cities have to accept certain land use zoning even if the city is not prepared to pay for and provide services? • In general, there is a desire that cities give more input about the administration of Metro regulations. Councilor Wilson said he would write down the key points he offered at the symposium. 1.5 Call to Council and Staff for Non-Agenda Items: None COUNCIL MINUTES- MAY 24, 2005 page 3 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) • Council received an e-mail communication from Mr. John Frewing regarding "Tigard and Wildlife." (See also information on this item referenced during the Study Session, Page 2.) • Ken Henschel, 14531 SW 144th Avenue, advised he was addressing the City Council as the Chair of CP04B serving residents of Bull Mountain and Tigard. He advised that the CPO has requested City of Tigard representatives to attend their meetings without success. He referred to recent e-mail communications regarding this matter. Mr. Henschel submitted to the City Recorder a copy of Citizen Participation Organization 413 Bull Mountain/Tigard Boundary Area - Resolution 05- 07: A'resolution advising the Washington County Board of Commissioners that CPO 413 insists that the City of Tigard supports and attends CPO 4B meetings when they are invited to speak on items relevant to the City and/or its residents and/or its non-residents within the Tigard's Urban Service Agreement boundary. Mr. Henschel complimented the City Council for their decision to resolve an issue brought up by an Eagle Scout with regard to a community service project. Mr. Henschel said acrimony persists between the Tigard City Council and the residents of Bull Mountain. He asked Councilor Wilson to "keep an eye on this" and that issues should be attacked, not people. Mayor Dirksen acknowledged that he, too, was not happy with the situation. Mr. Henschel suggested that an apology was in order. Councilor Wilson responded saying he thought Mr. Henschel was addressing him since he presided over the May 17 City Council workshop meeting as the Council President because Mayor Dirksen was absent. Councilor Wilson noted his assumption that Mr. Henschel was referring to the last City Council work session, when a public comment was offered out of turn resulting in an exchange that was quickly over. He suggested that he would also invite an apology "from the other side." Councilor Woodruff noted he agreed that the focus should be on issues and to avoid personal attacks, including newspaper articles. He noted the need to serve the community in the best way possible. • Follow-up to Previous Citizen Communication COUNCIL MINUTES -MAY 24, 2005 page 4 Interim City Manager Prosser reported that at the May 10 Council meeting, Mr. Isador Morgavi noted issues surrounding requests for staff attendance at a CPO 4B meeting. Interim City Manager Prosser noted requests for Tigard staff attendance at CPO meetings should be routed through Washington County staff. Interim City Manager Prosser will be meeting with the County Administrator regarding this matter. A staff member did not attend the CPO 4B meeting on May 5 because of a miscommunication about the location of the meeting. Interim City Manager Prosser reported Greg Luke, a Boy Scout working on a community service project, had expressed an objection to a building permit fee. Interim City Manager Prosser said he was told that Mr. Luke's grandfather paid the fee. The City Council discussed this matter during the Study Session (see Page 2) and as a result of the discussion, a reimbursement will be issued from the General Fund. Mayor Dirksen added that such fees are necessary for plan review and building inspection services. 3. CONSENT AGENDA: Youth Advisory Committee President Rob Williams reviewed the items presented on the Consent Agenda: 3.1 Approve Council Minutes for April 4 Special Council Meeting, April 4 Joint Meeting with the City of Tualatin and Tigard-Tualatin School District, and April 12, 2005 Council Meeting 3.2 Approve Submission for a Transportation and Growth Management Grant Application for a Highway 99W Corridor Improvement and Management Plan - Resolution No. 05 - 35 RESOLUTION 05-35 -A RESOLUTION SUPPORTING A TRANSPORTATION AND GROWTH MANAGEMENT GRANT APPLICATION FOR THE HIGHWAY 99W CORRIDOR IMPROVEMENT AND MANAGEMENT PLAN 3.3 Approve an Intergovernmental Agreement for Shared Use of Public Communication Network and Related Equipment to Access the Portland Police Data System (Authorizing City Manager to Sign) 3.4 Local Contract Review Board: (This item was set over for separate discussion to June 14, 2005.) b. Award a Contract for ASR2 Well Head Improvements to Schneider Equipment, Inc. C. Authorize the Reimbursement of Funds to West Hills Development for the Construction of a Large Diameter Transmission Waterline through the Arbor Summit Subdivision Development d. Award a Contract for Tiedeman Pressure Reducing Valve (PRV) Station Replacement to Kerr Construction COUNCIL MINUTES -MAY 24, 2005 page 5 Councilor Harding requested that Item 3.4a be removed for separate discussion. (Note: This item was set over to the June 14, 2005, City Council meeting.) Motion by Councilor Wilson, seconded by Councilor Woodruff, to approve the Consent Agenda with Item 3.4a. removed. The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Harding: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes 4. TIGARD MUNICIPAL COURT ANNUAL REPORT Municipal Court Judge Michael O'Brien and Administrative Services Manager Nadine Robinson updated the Council on the Court's current programs and case loads. Highlights of the report are on file with the City Recorder. Programs reviewed included Traffic, Youth Court, and Civil Infractions. Due to unavailability of one of the presenters, the following agenda item must be rescheduled. METRO UPDATE ON u WXY 217 G-ZORRIDOR STUDY 6. COUNCIL LIAISON REPORTS • Councilor Woodruff reminded the viewing public of the upcoming 5th Tuesday meeting on May 31. • Youth Advisory Council President Williams reported that the Tigard Youth Advisory Council received an award for community service at the Fourth Annual "We Make a Difference" awards ceremony on May 18. The event honored Washington County students who are making a difference in their community. Mayor Dirksen and City Council members congratulated the Youth Advisory Council on this achievement. 7. NON AGENDA ITEMS: None. COUNCIL MINUTES -MAY 24, 2005 page 6 8. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 8:31 p.m. to discuss employment of public officers, employees and agents under ORS 192.660(2)(a). 9. ADJOURNMENT: 9:02 p.m. care ....e Catherine Wheatley, Cit Recorder Attest: a, "I Mayo p/, City of Tigard Date: S I: adm\cathy%ccm\2005\050524.doc COUNCIL MINUTES -MAY 24, 2005 page 7 )Greeter: Nadine Robinson Revised 5/20/05 - Agenda Item No. 5 Removed 81 Study Session Added Prior to Revised 5/24/05 - Study Session Item on Branding Proposals Moved to 6:30 p.m. TIGARD CITY COUNCIL MEETING MAY 24, 2005 6:30 p.m. CITY OF TIGARD OREGON TIGARD CITY HALL 13125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Citizen Communication items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - MAY 24, 2005 page 1 AGENDA TIGARD CITY COUNCIL MEETING MAY 24, 2005 6:30 PM • STUDY SESSION > DISCUSSION OF INTERIM CITY MANAGER PERFORMANCE REVIEW ■ Human Resources Staff > DISCUSSION OF CITY OF TIGARD BRANDING PROPOSALS ■ Administration Staff • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss employment of public officers, employees and agents and real property transaction negotiations under ORS 192.660(2)(a) and (2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications a Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. CITIZEN COMMUNICATION (Two Minutes or Less, Please) o An e-mail from John Frewing to be entered into the Record during Citizen Communication (Agenda Item 2) regarding "Tigard and Wildlife." • Follow-up to Previous Citizen Communication COUNCIL AGENDA - MAY 24, 2005 page 2 Tigard Youth Advisory Council President Rob Williams: 7:40 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for April 4 Special Council Meeting, April 4 Joint Meeting with the City of Tualatin and Tigard-Tualatin School District, and April 12, 2005 Council Meeting 3.2 Approve Submission for a Transportation and Growth Management Grant Application for a Highway 99W Corridor Improvement and Management Plan - Resolution No. 05 - 35 RESOLUTION 05-35 - A RESOLUTION SUPPORTING A TRANSPORTATION AND GROWTH MANAGEMENT GRANT APPLICATION FOR THE HIGHWAY 99W CORRIDOR IMPROVEMENT AND MANAGEMENT PLAN 3.3 Approve an Intergovernmental Agreement for Shared Use of Public Communication Network and Related Equipment to Access the Portland Police Data System (Authorizing City Manager to Sign) 3.4 Local Contract Review Board: a. Award a Contract for Banking Services to US Bank b. Award a Contract for ASR2 Well Head Improvements to Schneider Equipment, Inc. C. Authorize the Reimbursement of Funds to West Hills Development for the Construction of a Large Diameter Transmission Waterline through the Arbor Summit Subdivision Development d. Award a Contract for Tiedeman Pressure Reducing Valve (PRV) Station Replacement to Kerr Construction • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. TIGARD MUNICIPAL COURT ANNUAL REPORT a. Staff Report: Finance Staff b. Council Discussion COUNCIL AGENDA - MAY 24, 2005 page 3 Due to unavailability of one of the presenters, the following agenda item must be rescheduled. 5 MET-R4) 1DI)ATG ON l..llr'HWAV 217 CORRIJ)Qp CTIQIIIV • ~Y-LT/TVrRRGr'V7~'J7'~T ff -i Cumrrff Irrnrntr tr lnvrn• Community Development Sta -r. -~~~mcrrr-urrr I'`. r^vaTr6Fl--~FSf~1SS~(~i~ 8:05 PM 6. COUNCIL LIAISON REPORTS 7. NON AGENDA ITEMS 8. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss employment of public officers, employees and agents under ORS 192.660(2)(a). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 9. ADJOURNMENT COUNCIL AGENDA - MAY 24, 2005 page 4 k~ V, I~ AGENDA TIGARD CITY COUNCIL BUSINESS MEETING May 24, 2005 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon > DISCUSSION OF INTERIM CITY MANAGER PERFORMANCE REVIEW ■ Human Resources Staff > DISCUSSION OF CITY OF TIGARD BRANDING PROPOSALS ■ Administration Staff • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss employment of public officers, employees and agents and real property transaction negotiations under ORS 192.660(2)(a) and (2)(e). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. > ADMINISTRATIVE ITEMS o Community Achievement - Request from Washington County Fair and Rodeo for nomination of an outstanding Tigard citizen/community volunteer for recognition at the Fair. Submit a name for nomination? o Distribute an e-mail from John Frewing to be entered into the Record during Citizen Communication (Agenda Item 2) regarding "Tigard and Wildlife." o Metro's "Get Centered" Tour of Lake View Village U downtown Lake Oswego o Council Calendar: • May 30 Memorial Day Holiday, City Offices Closed • May 31 Fifth Tuesday Council Meeting - 7 p.m. - Library Community Room • June 14 Council Business Meeting - 6:30 p.m. - Town Hall • June 17-19 Tigard Festival of Balloons - Cook Park (See http://www.tigardballoon.org./ ) • June 21 Council Workshop Meeting - 6:30 p.m. - Town Hall • June 28 Council Business Meeting - 6:30 p.m. - Town Hall • July 4 4th of July Celebration and Holiday - City Offices Closed • July 12 Council Business Meeting - 6:30 p.m. - Town Hall Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (0- Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (1)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. i:ladrnlcathylcouncillpink sheet - study session agendas12005\050510.doc Craig Prosser - Get Centered! May 25 and June 2 Page 1 From: Metro <getcentered@metro.dst.or.us> To: WILLIAM MONAHAN <bill@ci.tigard.or.us> Date: 5/24/2005 9:56:05 AM Subject: Get Centered! May 25 and June 2 To view this email as a webpage, please use this link: <http://www. icebase. com/reader. ice?DEXJ5436811555&bill& 1480> Get Centered! Lake Oswego site tour and brown bag finance discussion Metro's Get Centered! program presents two events in the next two weeks - a tour of downtown Lake Oswego on June 2 with the public and private partners responsible for revitalizing the downtown area, and the third in our brown bag lunch discussion series: Centers Finance III this Wednesday, May 25. Complete details for both events are included in this email - or visit our web site at www.metro-region.org/getcentered. Get Centered! Lake Oswego - 4 to 7 p.m. Thursday, June 2 - Millennium Plaza Park and Evergreen, Lake Oswego - Registration: $10, www.metro-region.org/getcentered. Millennium Park Plaza and Lake View Village in Lake Oswego provide a vibrant example of successful mixed-use development combined with public spaces. Hear from the group that made these projects possible - landscape architect, Terry Reckord; developer, Barry Cain of Gramor Development; and Mayor Judie Hammerstad. Tour Lake View Village and downtown Lake Oswego plus the Foothills T development opportunity site. This will be a festive outdoor event ~4do with live music and food provided by Zeppo, Five Spice, Peet's Coffee and Upper Crust Bakery. Registration is $10 and is limited, so register early online at www.metro-region.org/getcentered or by calling (503) 797-1757. Advance registration closes May 27, 2005. Centers Finance III Brown Bag Lunch Discussion Presenters at this Wednesday's brown bag lunch discussion will continue to address public funding tools for higher-density, mixed-use projects. Attendees will also hear about the lender's perspective on evaluating and approving loans for centers projects. Details: -Wednesday, May 25, 2005 - Noon -1:30 pm - Free! No registration required (you bring the brownbag) Craig Prosser - Get Centered! May 25 and June 2 Page 2~ - At the Metro Regional Center Council Chamber, 600 NE Grand Avenue, Portland Presenters: Charlotte Gallagher, Pacific Continental Bank: The lender's perspective on evaluating and approving loans for higher-density, mixed-use projects in suburban centers. Ed Gallagher, Community and Economic Development Department, City of Gresham: The importance of systems development charge pooling as a public funding tool and implementation details. Phil Whitmore, Metro Centers Program: Metro as a development partner. For more information about all upcoming Get Centered! events, including site tours of Beaverton, Vancouver and Hollywood and future brown bag lunch discussions, visit Metro's web site at www.metro-region.org/getcentered or call 503-797-1757. The Get Centered! campaign is made possible by support from: TheBusiness Journal, Gerding-Edlen Development Company, TriMet, Stoel Rives LLC, Energy Trust of Oregon, Oregon Transportation and Growth Management Program, Urban Land Institute of Southwest Washington and Oregon, American Institute of Architects Portland chapter, American Planning Association Oregon Chapter. - getcentered@metro.dst.or.us To help you read this email properly, you can use the link below and see the message as it was intended. Make sure you copy the entire link below into your browser's address bar: <hftp:/twww.icebase.com/reader.ice?DEXJ5436811555&bill&ml474> To send this email to a friend, follow the link below: <http://www. icebase.com/send2friend. ice?DEXJ5436811555&bill@ci.tigard.or. us> This CoolerEmail was delivered to you on behalf of Metro. To take yourself off Metro's email list, or update your account information and/or send comments to Metro, please follow the link below: <hftp://www.icebase.com/un.ice?DEXJ5436811555&bill&ml474> If you request to be taken off Metro's email list, Metro will honor your request pursuant to CoolerEmail's permission-based email terms and conditions. To view our privacy policy and terms of use, please visit: <hftp:/twww.cooleremail.com/aboutus-Privacy.shtml> AGENDA ITEM NO.2 - CITIZEN COMMUNICATION DATE : MAY 24, 2005 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED EN GNSG 1 y~ J cJ Slits / h (/Ga`~ U f CITIZEN COMMUNICATION Page 1 Cathy Wheatley - Re: Tigard and Wildlife Page 1 C4'ize-n Cam m ~n~ (,6L ~tn From: Cathy Wheatley To: John Frewing Subject: Re: Tigard and Wildlife John, I'll distribute this information at the study session, noting your request to have it submitted duirng citizen communications. Thanks, Cathy "John Frewing" <jfrewing@teleport.com> 5/24/2005 8:02:08 AM Cathy: Please forward this to City Council as my'2 minute' remarks of this evening. John Frewing City Council: I am heartened that all is not lost regarding wildlife in Tigard. The following two items of the past days tell me that working together, we can continue to maintain significant wildlife in the city. A Yesterday, after visiting with Sidney Sherwood at her office just before noon, I drove on to Greenburg Road heading NE across Ash Creek toward Washington Square. There was a break in the traffic, and what did I see but a good sized blacktail deer (doe) crossing Greenburg and heading into the paved parking lot of Material Flow, Inc., which adjoins Ash Creek. The deer was obviously coming from the wetland area to the east of Greenburg Road (Tigard owns a couple acre tract of land in there) and heading downstream along Ash Creek toward its confluence with Fanno Creek. This sighting made me think of the discussion City Council had back a couple weeks when, by consensus, you decided to abandon the plan of several years standing to widen Greenburg Road to 5 lanes at this same location because the federal agencies, including fish and wildlife people, insisted on a BRIDGE rather than extension of the existing culvert in which Ash Creek flows. I now see why a bridge would be better wildlife DO inhabit this area and move up and down the stream corridor and a culvert for fish simply isn't sufficient. B As part of the Ash Creek Estates proposal, which you have approved, the developer has had to obtain a permit from the Division of State Lands for work in the waters of the state. He has proposed a certain fill and culvert which has been the subject of debate before you. Just on Monday, I saw a copy of the comments from Oregon Department of Fish and Wildlife on this fill and culvert design. I paste it below because it carries the same message as my sighting of deer on Greenburg it is good and necessary public policy to protect fish and wildlife. "NAME: DEVIN L. SIMMONS CITY: portland STATE: OR AGENCY: Oregon Department of Fish and Wildlfie COMMENTS: An alternate site or design should be investigated. ODFW has the following concerns with activities proposed by the applicant: .The applicant states that there is limited onsite potential for mitigation, and therefore wants to pay in lieu. Our standard is to prefer onsite improvement over payment. We believe there are ample enhancement opportunities onsite that include but are not limited to noxious weed removal, wood placement, plantings, and bank re-grading. .We do not endorse the use of the proposed culvert in this location, we insist on the use of a spanning structure, or a much larger open bottomed culvert. We justify this position for the following Cathy Wheatley - Re: Tigard and Wildlife Page 2 reasons: oDue to the high quality of the habitat within this area and the topography, this location is undoubtedly a travel corridor for many species of wildlife. The proposed design will result in a high traffic and wildlife interface resulting in high wildlife mortalities. This situation also presents a public safety hazard since many human deaths and injuries occur every year nationwide as a result of automobile and deer collisions. oThe channel path and floodplain indicate a mobile system, and room is needed to allow future channel migration. oThe current design would limit daylighting of the channel, and would be exacerbated by the planned future culvert extension resulting in approximately 120' of culverted stream. oStraightening the stream for 120', and reducing the sinuosity will result in downstream flows that may cause unforeseen scour effects to adjacent properties. oSpreading the flow over a uniform bottom of 10' will result in impassable depths for fish during lower flows. This condition will be made worse by using large round rock. oBridges with suspended pipes are a common design and should be considered more heavily. We do not agree that that the proposed design will lessen impacts to the stream and limit problems with maintenance. oThe plans do not include a cross-sectional diagram representing the proposed structure in relation to high water events. In addition, modeling was not included that demonstrates flows in relation to future urbanization of the area. Urban systems often defy traditional models and cues from channel morphology, due to their "flashy nature". Eyewitness accounts regarding onsite flow observations should be sought and recorded. oThe proposed design will not be considered appropriate fish habitat. The loss of appx. 120' of channel in a stream of this size will be detrimental. .We are uncertain if all of the wetlands are mapped in the area. By talking to local residents and utilizing topographic maps there are indications that springs and very small tributaries exist on the property. .Cutthroat Trout which are listed by the State of Oregon as "Sensitive" inhabit the stream, and in years of higher flows there is a potential for Steelhead Trout (federally listed) originating from Fanno Creek to occupy the site. .The application does not mention the other pipe systems in the corridor. .The application does not address how this project will tie in with development and construction that is currently taking place within the proposed corridor. .We believe that the potential excavation of 15' of fill over the water main and possible future maintenance issues in regards to the viability of the creek has not been appropriately addressed. .We highly recommend that the stream buffer should default to using the toe slopes instead of the stream if it creates a greater buffer width. This sinuous channel will migrate between the toe slopes over time, so a default of greater protection should be planned to account for future channel migration. .We strongly urge the developer to change their street location and to minimize the depth of lots facing the stream to create a maximum buffer effect. This corridor is extremely high quality wildlife habitat, and undoubtedly harbors several species listed by the State of Oregon as Sensitive Species. This habitat type is considered rare in this ecoregion, and should be considered "extremely rare" (in danger of being eliminated) in the Portland Metropolitan area. .The appropriate in-water work window is not mentioned. All instream work needs to be conducted from June 1 - September 30. " I would particularly point out the comment beginning on the fourth line of text, in which ODFW insists on a more wildlife-friendly design for the stream crossing. These two items of hope for me suggest some now appropriate City Council action: Show the citizens of Tigard that you do respect the natural features of our city and intend to enthusiastically implement Oregon's LCDC Goal 5 by a) instructing staff to require protection of fish and wildlife values Cathy Wheetley - Re: Tigard and Wildlife Page 3 consistent with the above ODFW comments, b) provide protection to fish and wildlife resources by increasing the minimum stream buffer distance from 50 feet to 100 feet in the city, c) include PROTECTED (ie fenced off from wandering dogs, etc.) fish and wildlife habitat in the array of park and openspace lands which you intend to acquire in the coming years and d) fully prohibit further development in undeveloped floodplains mapped by the city or federal government. Of course I would appreciate your consideration of and response to these suggestions. John Frewing CC: Executive Staff bG . Coo- nc * l ,Ken HPnsc he ~ CITIZEN PARTICIPATION ORGANIZATION 4Ba BULL MOUNTAIN/TIGARD BOUNDARY AREA 05 RESOLUTION NO. 05-07 A RESOLUTION ADVISING THE WASHINGTON COUNTY BOARD OF COMMISSIONERS THAT CPO 4B INSISTS THAT THE CITY OF TIGARD SUPPORTS AND ATTENDS CPO 4B MEETINGS WHEN THEY ARE INVITED TO SPEAK ON ITEMS RELEVANT TO THE CITY AND/OR ITS RESIDENTS AND/OR ITS NON-RESIDENTS WITHIN TIGARD'S URBAN SERVICE AGREEMENT BOUNDARY WHEREAS, CPO 4B, meeting at its scheduled time/date, has authority by a simple majority vote to adopt resolutions advising local governments of matters which affect persons and properties within the boundaries of CPO 413; and WHEREAS, OAR 660-015-0000(1) Oregon's Statewide Planning Goals & Guidelines (Goal 1- Citizen Involvement) encourages the involvement of citizen groups in the planning process; and WHEREAS, CPO 4B is a recognized Citizen Participation Organization of Washington County and includes a majority of residents in the Bull Mountain and Tigard areas; and WHEREAS, on numerous occasions during 2004 and 2005, CPO 4B has professionally invited the City of Tigard to send representative(s) to CPO 4B General Meetings and the City of Tigard has refused to send such representative(s); and WHEREAS, CPO 4B only invites the City of Tigard to send official representation when the meeting topic is cogent to the City or its residents or to the residents of the unincorporated areas services by Tigard under its Urban Services Agreement; and WHEREAS, CPO 4B members include only City of Tigard residents or residents from unincorporated areas within Tigard's Urban Service Agreement boundaries; and WHEREAS, CPO 4B members, both incorporated and unincorporated, are becoming increasingly frustrated about the City of Tigard's refusal to send representative(s) to CPO 4B General Meetings; and WHEREAS, other area CPOs are experiencing the same frustration with the City of Tigard; and NOW, THEREFORE, BE IT RESOLVED BY CPO 4B THAT: SECTION 1. The Washington County Board of Commissioners is hereby advised that CPO 4B insists that the City of Tigard honors its obligations under the Urban Services Agreement and Inter-Governmental Agreement and sends knowledgeable representation to CPO 4B meetings on relevant topics when professionally requested to do so by CPO 4B. A professional request from CPO 4B will be via phone, or in writing via a letter of invitation or by e-mail, and a timely response from the City of Tigard (72 hour turnaround) is expected. SECTION 2: This writing of and presentation of this resolution passed by a unanimous vote of CPO 4B members on May 5, 2005 at the CPO 4B General Meeting. 1 { SECTION 3: This resolution is effective immediately upon passage. PASSED: This 5t' Day of May 2005. enschel sson CPO 4B Chairperson CPO 4 Secretary/Treasurer CPO 4B Contact Information: CPO 4B 16200 SW Pacific Hwy. Ste H-242. . Tigard, OR 97224-3494.. CP04B@comcast.net 2 AGENDA ITEM # -3, 0- FOR AGENDA OF MU 24, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Transportation and Growth Management (TGM) Grant Application Submittal PREPARED BY: G. Berry DEPT HEAD OK CITY MGR OK (Qil ISSUE BEFORE THE COUNCIL Should the City Council approve a resolution endorsing the submittal of a Transportation and Growth Management (TGM) grant application for preparing a Highway 99W Corridor Improvement and Management Plan? STAFF RECOMMENDATION Approval, by motion, of the attached resolution endorsing submittal of the application. INFORMATION SUMMARY The TGM Program is a joint effort of the Oregon Department of Transportation (ODOT) and the Department of Land Conservation and Development (DLCD). The purpose of the program is to provide funding to local governments for planning that: o Facilitates integrated transportation facility and land use planning, o Encourages compact, mixed-use, pedestrian, and transit-friendly development, o Promotes transportation choices, o Provides for the efficient use of public resources, o Protects existing transportation facilities, and o Aids in promoting livability and economic vitality within the community. Grant funds reimburse local governments for staff time, materials and consultant work. Project funding is awarded on a competitive basis. The City had submitted a pre-application for TGM grant funding to perform the Highway 99W corridor study. ODOT staff indicated that the scope of the proposed study is the type of work that the TGM grant program was developed for and would be a strong candidate for grant funding. Discussions with Council in previous meetings indicated Council support for submittal of an application for TGM grant funding on this proposed project. The grant application must be submitted by May 23, 2005. However, to allow jurisdictions sufficient time for their governing bodies to schedule official action, letters of support from a jurisdiction's governing body could follow and be submitted as late as June 6, 2005. Because of the lead time involved in scheduling Council consideration of the grant application, the agenda item had to be scheduled for the May 24, 2005 Council meeting, which is a day after the applications are due. To meet ODOT's application deadline and ensure that the City would be in contention for the grant funding, the grant application will be submitted in a timely manner. If Council approves the resolution, the letter transmitting the resolution will be transmitted to ODOT following the Council action. If Council chooses not to approve the resolution, the application will be withdrawn. Projects selected to be funded are expected to be announced during the week of July 25, 2005. If the City is awarded a TGM grant, City staff and TGM Program staff will negotiate a detailed statement of work and select a consultant between August 2005 and January 2006. The project is expected to be complete before June 30, 2007. A successful application will provide funding for a plan to identify projects for improvements to Highway 99W and potential land use changes to alleviate congestion and improve traffic circulation. The plan will build on previous studies and recommend both land use changes and transportation system improvements that address the excess traffic demand on the highway and promote transportation-efficient development patterns that support compact, mixed-use and pedestrian friendly developments. Analysis of potential transportation system improvements will include evaluation of street widening, access management, intersection improvements, parallel roadway connections, and other off-highway improvements. The plan will be prepared by a consultant hired by the City through a competitive process and will include an extensive public involvement process. The requested grant amount of $200,000 will be used to pay the consultant and other eligible costs. A twelve percent match by the City in the form of either cash or local expenditures directly related to the project is required. The match may include City staff time, payment to the consultant and other specified expenses. OTHER ALTERNATIVES CONSIDERED Do not submit a TGM grant application. VISION TASK FORCE GOAL AND ACTION COMMMEE STRATEGY Transportation and Traffic Goal No. 2- Improve traffic flow ATTACHMENT LIST Attachment 1: Proposed Resolution FISCAL NOTES The proposed grant request is for $200,000. The cost of City staff time assigned to the project may be sufficient to meet the required City match of $24,000. However, sufficient funding is provided in the proposed FY 2005- 06 Capital Improvement Program to cover any shortfall in this proposed in-kind contribution. henglgusbouncil agenda summartes%5-24-05 resolution approving a tpm gram application for the 99w corridor study ais.doc AGENDA ITEM # 3 FOR AGENDA OF May 24, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approval of Intergovernmental Agreement (IGA) for shared use of public communication network and related equipment to access the Portland Police Data System PPDS) PREPARED BY: Chief Bill Dickinson DEPT HEAD OK &A44p- CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve and authorize the City Manager to sign the IGA among the cities of Beaverton, Hillsboro, Lake Oswego, and Tigard and Washington County for shared installation, operation and maintenance of computer and telecom hardware and software to allow secure, high speed access to the PPDS? STAFF RECOMMENDATION Staff recommends approval of this IGA. INFORMATION SUMMARY This is an agreement by the parties to purchase and install at Hillsboro's premises a high-speed fiber optic network connection to the City of Portland, to transmit voice, video and data to and from the PPDS server now maintained by Portland on Portland's premises. It also includes the microcomputers/workstations that access the PPDS. The firewall server that is currently jointly owned by Tigard, Beaverton, Hillsboro and the County provides PPDS connectivity and security and will be provided to perform the same functions under this agreement at no additional cost to the parties beyond the normal maintenance costs associated with its operation. The IGA covers the placement and maintenance of system components; PPDS User Group organization; budget and cost sharing; fmancial management; technical management; and security. This IGA has been reviewed and signed by the City Attorney. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #1, Strategy #6: Specifically address crime and public safety concerns through partnerships. ATTACHMENT LIST. Attachment A: Copy of IGA document. FISCAL NOTES Tigard's share of the initial installation charge is $13,000, which should cover the majority of the costs, with maintenance or repair costs being shared equally, as needed. This will be paid with funds from the Operations Division account for contractual services (100-1120-601000). 0 INTERGOVERNMENTAL AGREEMENT FOR SHARED USE OF PUBLIC COMMUNICATION NETWORK AND RELATED EQUIPMENT TO ACCESS THE PORTLAND POLICE DATA SYSTEM (PPDS) This is an Agreement by and among the City of Beaverton ("Beaverton"), City of Lake Oswego ("Lake Oswego"), City of Tigard ("Tigard"), City of Hillsboro ("Hillsboro") and Washington County "(County"), political subdivisions of the State of Oregon, collectively referred to herein as the "parties," under Chapter 190, Oregon Revised Statutes for shared installation, operation and maintenance of computer and telecom hardware and software to allow secure, high speed access to the Portland Police Data System ("PPDS".) In consideration of each party's performance of its obligations under this Agreement as they run to the benefit of the other parties, the parties now agree: 1. Scope; Shared Tasks. The parties agree to jointly purchase and cause to be installed at Hillsboro's premises a high speed fiber optic network connection to the City of Portland (Portland), to transmit voice, video and data to and from the PPDS server now maintained by Portland on Portland's premises and the microcomputers (or other workstations) that access the PPDS. A firewall server that is currently jointly owned by Beaverton, County, Hillsboro, and Tigard for use in providing PPDS connectivity and security and it will be provided to perform the same functions under this agreement at no additional cost to the parties beyond the normal maintenance costs associated with its operation. 2. Placement and Maintenance of Certain System Components. Hillsboro agrees to provide and maintain a suitable location for the firewall server, all communication lines connecting to same and all software installed on the server at Hillsboro's data center in Hillsboro, Oregon at no cost to the other parties. Hillsboro shall control all physical connections to the server by the parties hereto and shall limit use of this server to the purpose of providing secure access to the Portland Police Data System for the parties as well as any additional parties added through the procedures specified in Section 8. Portland will continue to maintain the PPDS server and all connections at suitable premises to be furnished by Portland and at no cost to the other parties. Hillsboro and Portland through a separate IGA agree to maintain in reasonable working condition, the fiber optic network connection and other telecom connections between the PPDS server housed at Portland to the point where that connection terminates at the communications equipment on the firewall housed at Hillsboro, not including the firewall hardware and software installed on the firewall at Hillsboro. 3. Organization. a. Representation. The parties shall form a PPDS User Group with one voting representative to be appointed from each party. Each party may send additional non- voting staff to attend User Group Meetings. b. Meetings. The PPDS User Group shall meet at least once per year, in July, to review Page 1 of 6 - IGA for Shared Communication Network & Equipment to Access PPDS 4/14/05 the list of IP addresses and devices currently assigned and determine the pro rata share of each party. Additional business may also be conducted at this meeting including the election of the group chairperson if the term of the then current chairperson is close to expiration. c. Chairperson. At its first meeting the User Group shall elect a chairperson. The term of this chairperson and each subsequently elected chairperson shall be one year or until a successor is elected. The Chairperson shall devise the agenda for each meeting and shall interpret and enforce the procedures manual for use of the PPDS connection. d. Quorum Required. A majority of the existing voting members constitutes a quorum for conducting business, including the addition of parties and addition of voting members. Any action taken at a meeting requires an affirmative vote by a majority of the voting parties attending the meeting. 4. Budget and Cost Share. a. The original parties shall share the costs of initial purchase and installation of the fiber optic network connection between the firewall housed at Hillsboro and the PPDS server(s) housed at Portland. Each party's share shall be an equal portion of the total estimated purchase and installation costs. If the estimate exceeds the amount actually paid for the initial installation of the shared system, the balance shall be retained in a common fund to be applied to future system upgrades and other purchases and to the costs of shared maintenance of the system. If the actual costs of the installation of the fiber optic network exceed the amount collected, each party shall pay an equal share of the excessive costs. b. At the initial organizational meeting referenced in Section 3, the parties shall establish a reasonable cost necessary to maintain the shared components. Each party shall annually pay a pro rata share of those costs to maintain the shared components of the system that are not maintained by any one of the parties at its own cost. Each Party's pro rata share shall be based on the number of fixed addresses each party has connected to the system on July 1 of each fiscal year. c. Shared costs will be billed to each of the parties annually each August based on costs associated with the maintenance and operation of the connection and equipment. Full payment shall be due within 30 days of receipt of the invoice. Any excess funds received by the PPDS User Group shall be applied to future costs associated with the maintenance and operation of the equipment and connections. d. The voting parties shall resolve any question as to whether maintenance or repair of a system component should be shared among the parties or instead should be paid by the party making the request, based on whether an act or omission of the party making the request is the primary cause of the need for maintenance or repair. Security of this system is crucial and the maintenance provider must meet all requirements associated with access to a criminal justice information system in addition to being technically qualified. 5. Financial Management Hillsboro will hold in trust for the benefit of all parties, all Page 2 of 6 - IGA for Shared Communication Network & Equipment to Access PPDS 4/14/05 funds payable by the parties for any and all of the goods and services to be purchased from all persons, including members of the PPDS user group and external third parties, according to this Agreement and shall pay invoices from those vendors or agencies, after the User Group Chairperson has approved payment, from those same funds. Hillsboro shall follow current generally accepted accounting principles and current government accounting and financial reporting rules in managing those funds. Hillsboro shall have no independent authority to adjust the terms of contracts with such vendors or adjust the price or rates payable to those vendors for goods and services without express prior approval of the User Group with the exception of the costs associated with the fiber optic connection which are defined and regulated under separate intergovernmental agreement (IGA) between Portland's Integrated Regional Network Enterprise (IRNE) and Hillsboro. 6. Technical Management The PPDS User group will enter into a mutually agreed upon contract with a qualified, technically competent entity to provide firewall maintenance and account management on the firewall. This agreement must, at a minimum, provide for: i. Hardware maintenance and troubleshooting of firewall equipment including upgrades and patches. ii. Software maintenance and troubleshooting of firewall software including upgrades and patches. iii. Qualified technical personnel meeting all requirements associated with access to criminal justice systems. iv. 4 hour response time for all requests during normal, non holiday work days between 8 AM and 5 PM. v. A single contact number for assistance during normal, non holiday work days between 8 AM and 5 PM and a single contact number for all other times. County shall have the first right of refusal of the parties' offer to contract for these services on the terms and price offered by the parties. If County refuses and no other party is willing to provide the management services under the terms defined by the voting members, an acceptable 3rd party can be contracted to provide these services. 7. Security. All parties agree to enforce the policy to be devised and approved by the voting parties for controlling access to the PPDS system by each party's employees and for controlling use of information gained from authorized access. Access to the system shall be controlled by the maintenance provider as described in section 6, via the firewall at Hillsboro, and by Portland via the firewall at the PPDS server(s) and by restricting access to fixed IP addresses for each party. No additional addresses may be assigned without approval of the voting parties, an appropriate re-allocation of ownership shares and the cost of buy-in and maintenance, and the express acknowledgment of Portland. The approved maintenance provider and Portland shall agree on any minor operational changes necessary to maintain the system in the desired state of working order and shall communicate those changes to all parties before the changes become effective. Major changes to operational procedures shall Page 3 of 6 - IGA for Shared Communication Network & Equipment to Access PPDS 4/14/05 require approval by majority vote of the voting parties. Guidelines and examples of the distinction between major and minor changes shall be defined in the Procedures Manual. 8. Procedures. The voting parties shall approve a Procedures Manual that will contain operational definitions and participant responsibilities in a format that may change as the parties' needs change over time. The Procedures Manual once adopted may be amended at any meeting of the User Group by a majority vote of voting parties present provided that all existing parties have at least fourteen (14) days prior written notice of the proposed amendment. The Manual shall be reviewed at least annually during a regular PPDS User Group meeting for any changes deemed necessary or desirable. 9. Additional Parties. Additional parties to this Agreement are limited to those entities defined as "units of local government" in ORS Chapter 190 and authorized by Oregon law to conduct sworn law enforcement activity. Additional parties may join this Agreement only by approval by majority vote of the voting parties present at a PPDS User Group meeting providing all current parties have been notified of the proposed addition at least fourteen (14) days notice in advance of the vote. At this meeting the voting parties shall set the fee to be charged to the new party. If a majority of the voting parties present, as defined above, can not agree on an appropriate fee to be charged, the new party shall pay a fee of $400 for each device that they connect to the new system during the first year of its membership. The buy in fee shall be applied, in equal shares, to offset the annual maintenance charges of Beaverton, County, Hillsboro, Lake Oswego, and Tigard. A new party shall also pay a fee that reflects a pro-rata share of the annual maintenance cost of the system proportional to the number of fixed IP addresses (for microcomputers and printers) that the party desires to connect to the system in relation to the total number of such addresses in the system including the new addresses. Additional parties thereafter shall share in the costs of continuing maintenance (for those system components for which maintenance costs are shared) in the same proportion (number of addresses / total addresses). Additional parties may be granted status as a voting party only by approval by majority vote of the voting parties present at a PPDS User Group meeting providing all current parties have been notified in writing of the proposed addition at least fourteen (14) days in advance of the vote. Once granted voting rights, the party is allowed to participate as defined in Section 3. Additional parties not granted a voting right shall be allowed to send representatives to user group meetings but will not be allowed to participate in any votes called during those meetings. 10. Ownership; Termination; Dissolution. Each party shall own a partial, undivided common interest in all hardware and software purchased and installed for common use from and after the date this Agreement is executed, and in all unexpended and unencumbered funds held by Hillsboro for the parties' joint use, in the same proportion as the party pays for maintenance and continuing costs for hardware and software upgrades and for new equipment with the exception of the original firewall hardware and software which is owned by Beaverton, County, Hillsboro, and Tigard and the original Page 4 of 6 - IGA for Shared Communication Network & Equipment to Access PPDS 4/14/05 IRNE related network hardware which is owned by Beaverton, County, Hillsboro, Lake Oswego, and Tigard. This Agreement shall be of unlimited duration so long as Portland continues to serve as an access provider as defined in the separate individual agreements, and so long as Hillsboro and at least one other local government body continue to be parties. Any party may terminate its participation in this Agreement prior to dissolution by giving not less than 60 days' advance notice of its intent to terminate. The termination will not be considered effective, regardless of notice, until the party requesting to terminate its participation has paid the full costs associated with its participation for the entire fiscal year in which it requests termination. On termination a party shall not be entitled to any refund of amounts already paid by that party for start- up, maintenance or continuing costs whether or not any portion of the amount paid remains unencumbered or unexpended. On termination a party's further financial obligations as to the User Group shall cease but the party shall forfeit any and all legal and equitable claims it may have to any goods or services purchased (or held for future such purchases) for use by the parties to this Agreement. On dissolution of this Agreement, Hillsboro shall cause the then existing hardware and software to be sold and shall distribute the proceeds of the sale (and the balance of any unexpended and unencumbered funds held by Hillsboro under this Agreement) to the parties according to each party's proportional ownership interest in same. The proceeds associated with the sale of the original firewall equipment shall be divided equally among Beaverton, County, Hillsboro, and Tigard. The proceeds associated with the sale of the networking equipment purchased under the IGA with Portland for IRNE services shall be divided equally between Beaverton, County, Hillsboro, Lake Oswego, and Tigard. 11. Indemnification. Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act, ORS 30.260 to 30.300, and the Oregon Constitution, each party agrees to hold harmless, defend, and indemnify each other, including its officers, agents, and employees, against all claims, demands, actions and suits (including all attorney fees and costs) arising from the indemnitor's performance of this Agreement where the loss or claim is attributable to the negligent acts or omissions of that party. 12. Counterparts. This contract may be executed in several counterparts, each of which shall be an original, all of which shall constitute but one and the same instrument. Page 5 of 6 - IGA for Shared Communication Network & Equipment to Access PPDS 4/14/05 SUBSCRIBED TO AND ENTERED INTO by the appropriate officer (s) who are duly authorized by resolution to execute this Agreement on behalf of the governing body of the below-named unit of local government. Dated this day of , 2005 City of Beaverton City Attorney APPROVED AS TO FORM Dated this day of , 2005 City of Hillsboro City Attorney APPROVED AS TO FORM Dated this day of , 2005 City of Lake Oswego City Attorney APPROVED AS TO FORM Dated this day of '2005 City of Tigard City Attorney APPROVE AS TO FORM Dated this day of , 2005 Washington County City Attorney APPROVED AS TO FORM Page 6 of 6 - IGA for Shared Communication Network & Equipment to Access PPDS 4/14/05 * This item was set over to June 14, 2005 AGENDA ITEM # 34a-- FOR AGENDA OF May 24, 2005 CITY OF TIGARD, OREGON LOCAL CONTRACT REVIEW BOARD (LCRB) AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Contract Award for Bankin Services C,ID PREPARED BY: Joe Barrett DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE LOCAL CONTRAC REVIEW BOARD Shall the LCRB approve the award of a contract for Banking Services to US Bank? STAFF RECOMMENDATION Staff recommends the LCRB award a contract for Banking Services to US Bank and authorize staff to negotiate and execute the formal agreement. . INFORMATION SUMMARY The City of Tigard's banking practices have changed dramatically over the last five years. The City has moved from the more traditional way of banking to a more progressive method of using the internet and other electronic means of banking. These progressive and modern practices have granted the City the ability to stay on top of its cash needs and requirements and allows the City's managers to have up to date information regarding cash balances. These practices have also afforded the City the opportunity to streamline many of the daily and monthly processes, thus freeing staff time for other finance related projects. As the City's current contract for banking services expires in June of 2005, a new contract which encompasses these improved practices as well as offering room for more progressive methods is critical. In response to the current contract's expiration, staff developed and released a Request for Proposal (RFP) which included details on the City's current practices as well as requesting information on additional practices available to the City. The City received four proposals in response to the RFP. The four respondents were: Bank of America (the City's current bank); US Bank; Key Bank; and West Coast Bank, all with branches located in Tigard. Staff reviewed these proposals based on four criteria; Bank Profile & Qualifications (60 pts.); Relationship Team Qualifications (30 pts.); Service Approach (60 pts.); and Fee Structure (50 pts.). Interviews were also held with an additional 50 points awarded during the interview phase. Based upon the proposal reviews and interviews, staff has determined US Bank to be the bank which best meets the needs of the City. Staff recommends the LCRB approve a contract with US Bank with a three (3) year term with two (2) additional one (1) year options. OTHER ALTERNATIVES CONSIDERED 1. Do not award contract to US Bank and direct staff to conduct a new Request for Proposal. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST No Attachments. FISCAL NOTES As long as the City is able to maintain a minimum balance of $2.0 million in the accounts, the earnings credit will more than offset any services fees. In addition, US Bank offered the City a one-time earnings credit of $5,000. AGENDA ITEM # 3. FOR AGENDA OF May 24, 2005 CITY OF TIGARD, OREGON LOCAL CONTRACT REVIEW BOARD (LCRB) AGENDA ITEM SUMMARY a ISSUE/AGENDA TITLEy Contract Award for ASR 2 Well Head Improvements PREPARED BY: BR DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the Local Contract Review Board (LCRB) approve the award of a construction contract for well head improvements for ASR 2, the City's second aquifer storage and recovery (ASR) well? STAFF RECOMMENDATION Staff recommends the LCRB, by motion, approve the contract award to Schneider Equipment, Inc. INFORMATION SUMMARY The City determined several years ago that aquifer storage and recovery (ASR) is a prudent system for the City, whereby drinking water can be purchased in the winter months, at a lower cost, stored in a deep well and then pumped into the water distribution system during the hot summer months. The City already has one ASR well (ASR 1) located on SW Canterbury Street that enables the City to store over 100 million gallons of drinking water for use in the summer. Last winter and spring, the City completed the drilling of the second ASR well, located at the 10 MG reservoir site on Bull Mountain Road. Since that time, the well head improvements, consisting of the pipe work, pump, mechanical systems and the well house structure, have been designed and competitively bid. The well head improvements were advertised for bid on April 6, 2005, in the Daily Journal of Commerce, and also on April 7, 2005, in the Tigard Times. The Bid Opening was conducted on April 26, 2005, and the bid results are: • Engineer's Estimate $1,200,000.00 • Schneider Equipment, Inc. $1,084,000.00 • Emery & Sons Construction, Inc. $1,124,805.00 • HPS Construction $1,359,707.00 • Geo-Tech Explorations $1,309,634.00 • TransAmerican Contractors, Inc. $1,167,360.00 • Stellar J. Corporation $1,102,207.00 Based upon the bids submitted, the lowest responsive bid of $1,084,000.00, submitted by Schneider Equipment, Inc., appears to be reasonable. Staff recommends the LCRB award the contract to this lowest qualified bidder. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This project meets the Tigard Beyond Tomorrow Urban and Public Services Goal #4: "Actively participate in regional development of water sources and adequate, innovative funding mechanisms to develop those sources :For Tigard users while exploring local options for water reuse and groundwater sources." ATTACHMENT LIST 1. Project location map FISCAL NOTES This project is funded from the Water CIP Fund. $720,000 was budgeted in the FY 04/05 budget, but staff expects that there will be $400,000 left unspent by June 30, 2005, based upon the anticipated construction schedule for the well head improvements. Therefore, $400,000 would be carried over into the FY 05/06 budget. There were no funds budgeted for ASR 2 in the FY 05/06 budget. Total project costs anticipated in 05/06 for ASR 2 is $1,048,500. A technical adjustment was presented to the Budget Committee on May 2, 2005, to appropriate the $400,000 mentioned above, plus an additional $648,500, bringing the total funding for ASR 2 to $1,048,500 for FY 05/06. Assuming the technical adjustment is approved, there would be sufficient appropriations in the Water CIP Fund in both the FY 04/05 and 05/06 budgets to cover the proposed contract to Schneider Equipment, Inc. in the amount of $1,084,000.00. CITY of GEOGRAPHIC INFORMATION SYSTEM S VICINITY MAP DUCHILLY CT ASR 2 M r- 0 v X CO CT WIL ASR it w E T /w/ {y RS FEIR w 5 BULL aIALfTrit QG Q ~ JRA BEEF SEND DU J D SW WINTERVI DR rgald Area Map .p N THOR^^n,..- II cyM rVV OOD DR o 100 200 300 400 Feet `~F~L QO r= 300 feel DR ER City of Tigard Information on this map is for general location only and should be verified with the Development Services Division. 13125 SW Hall Blvd Tigard, OR 97223 Q (503) 639-4171 E` http:/Mw .ci.tigard.Gr.us Community Development Plot date: May 10, 2005; C:\magic\MAGIC03.APR AGENDA ITEM # 3 . q C FOR AGENDA OF May 24, 2005 CITY OF TIGARD, OREGON LOCAL CONTRACT REVIEW BOARD (LCRB) AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Reimbursement to West Hills Development for Waterline Construction PREPARED BY: B. Rager Tfl--- DEPT HEAD OK jh~ CITY MGR OK ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the LCRB authorize the reimbursement of funds to West Hills Development for the construction of a large diameter transmission waterline through the Arbor Summit Subdivision development? STAFF RECOMMENDATION Staff recommends the LCRB authorize the reimbursement of $106,303.06 to West Hills Development. INFORMATION SUMMARY Section 10.070.C of the LCRB Rules provides that when a developer is required by condition of approval in a land use action to construct public improvements, the City can consider the developer a sole source and is not required to bid the work in a competitive process. West Hills Development was conditioned to install large diameter public transmission waterline through their Arbor Summit Subdivision development that will support the 550-foot pressure zone improvements in that area. West Hills completed that work and the waterline is now ready for use. The attached memorandum provides additional information about the improvements and the requested action. OTHER ALTERNATIVES CONSIDERED n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY n/a ATTACHMENT LIST 1. Staff Memorandum, dated May 4, 2005 2. Map showing location of transmission line in relation to subdivision. FISCAL NOTES The amount of reimbursement to West Hills Development is $106,303.06. Each fiscal year, the City budgets funds in the Water SDC/CIP Funds to cover expenses for pipeline extensions or waterline over-sizing in private developments. There is $250,000 budgeted in this category in the FY 04/05 budget, with none of those funds spent thus far. Therefore, there is more than adequate funding available to cover the West Hills reimbursement. d MEMORANDUM CITY OF TIGARD, OREGON DATE: May 4, 2005 TO: Tigard City Council FROM: Brian Rager, Assistant Public Works Director RE: Reimbursement to West Hills Development for Water Line Construction Background Section 10.070.C of the City of Tigard Local Contract Review Board Rules, states that: "At times, private developers provide public improvements for the City as required by a condition of land use approval or as required by a development agreement with the City. The developer in those circumstances is conclusively deemed to be a sole source for the provision of the public improvements, without the need for findings. No competitive process is required to enter into a development agreement that includes the provision of public services by a developer or for a developer to provide and the City to accept public improvements as required by a condition of approval." The City has been working toward making improvements to the 550-foot pressure zone for the public water system. A 3.0 million gallon (MG) reservoir is currently proposed near the top of Bull Mountain, in the vicinity of the Alberta Rider Elementary School and the Arbor Summit and Summit Ridge subdivision developments. That reservoir will feed the 550-foot pressure zone, which lies to the south of Bull Mountain Road. In order to serve the 550-foot pressure zone, a 24-inch transmission waterline is needed that will connect to the future reservoir and run south through the Arbor Summit and Summit Ridge developments. The Arbor Summit Subdivision (Land Use No. SUB 2004-000008) was approved with a condition that required the developer to install the portion of the 24-inch transmission line through the site. Condition No. 20 reads as follows: "The applicant shall coordinate their water plans with the City's Water Department (STAFF CONTACT: Brian Rager) to provide for the extension of a new 24-inch transmission line. Public Utility Easement widths shall be adjusted to accommodate this line." In accordance with 10.070.C of the LCRB Rules, Staff deemed it appropriate to get the waterline installed as a part of the development to avoid having to re-excavate the streets in the future, and because we anticipate the future reservoir to be constructed within the next few years. The condition of approval was incorrect in requiring a 24-inch line. The portion of transmission line that passes through this site is only required to have segments of 18-inch and 20-inch diameters. West Hills Development, the developer for Arbor Summit, completed the installation of the 18- inch and 20-inch transmission line segments through their site in accordance with City standards, and the line is now ready to use once the reservoir is in place. Value of Improvements West Hills Development provided information to the City that showed the actual costs required to construct the transmission line was $106,303.06. Staff reviewed the cost information and verified that the expenses were justified and in line with the approved plans for the water line. Staff budgets funds each fiscal year to cover pipeline extensions or waterline over-sizing in private developments. "Over-sizing" is when a developer is required to install a larger line than what their development specifically needs, but is necessary for the benefit of the overall water system. For instance, a developer may be required to install a 12-inch line that is needed for the system, but their development demand may only require an 8-inch line. In a case like this, the City would reimburse the difference in cost between an 8-inch line and the 12-inch line. The transmission line in question will not serve Arbor Summit, as the development lies within the City's 710-foot pressure zone and will be served by other710-foot zone waterlines. Therefore, the City agreed to reimburse the developer 100% of the costs of the transmission line. Staff budgeted $250,000 in the FY 04/05 budget to cover pipeline extensions and over-sizing projects. Therefore, there are more than adequate funds available in this category to cover the West Hills reimbursement. Other Developments Involved As was mentioned above, this transmission waterline also extends through the Summit Ridge development. Venture Properties, the developer of that project, has not yet submitted a reimbursement request for that portion of the work. Recommendation Staff finds that West Hills Development complied with Condition No. 20 of SUB 2004-00008, and recommends the LCRB authorize payment to West Hills Development in the amount of $106,303.06. PAGE 2 PROPOSED RE ERVOIR SITE O W B LL OUNT IN RO RIDER ARBOR SUMMIT SCHOOL SITE DEVELOPMENT p § WATER TRANSMISSION o S M T RID LINE EEO BB 0 B 0 B z s ~ B RO Z 6 B ` 0 0 B J 0 m 3 rn o3 (D S X w CITY OF TIGARD BULL MOUNTAIN J m CITY OF TIGARD WATER c OREGON TRANSMISSION LINE / 0 Q U Overview Map ~ N 2f! c - " &Amd9es lnc. j SCALE IN FEET pE5 (1) M W U. bbm &W WO = WM-1010 / - ►.W, ~~1 MAY 2005 r< ~ m am-m-llc AGENDA ITEM # 3, , FOR AGENDA OF May 24, 2005 CITY OF TIGARD, OREGON LOCAL CONTRACT REVIEW BOARD (LCRB) AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Contract Award for Tiedeman Pressure Reducing Valve (PRV) Station Replacement PREPARED BY: BR DEPT HEAD OK All/ CITY MGR OK ISSUE BEFORE THE LOCAL CONTRACT REVIEW BOARD Shall the Local Contract Review Board (LCRB) approve the award of a construction contract for replacement of a failed pressure reducing valve (PRV) station? STAFF RECOMMENDATION Staff recommends the LCRB, by motion, approve the contract to Kerr Construction. INFORMATION SUMMARY The City's primary water supply is from the City of Portland, Water Bureau. The water is piped into our water system at the corner of SW North Dakota Street and SW Tiedeman Avenue. This location feeds two different pressure zones (410 and 470-foot elevations). In late February, 2005, our 410-foot elevation zone PRV station failed. Staff has been able to operate the water system under low water demand periods. With the summer quickly approaching, staff will be unable to compensate for the PRV failure in order to meet the summer "peak" demands. In March of this year staff began the process of soliciting input from engineers, and equipment suppliers as to the options to repair this valve assembly. Complicating the issue is the location of this valve, located in the busy intersection of North Dakota Street and Tiedeman Ave,. This analysis was summarized in a technical memo prepared by Murray Smith and Associates (MSA). Based on the existing and future system demands and the need to minimize traffic disruption at the intersection of North Dakota Street and Tiedeman Avenue, it was determined that the City should replace the PRV Station and vault with a pre-packaged PRV valve and vault. The Tiedeman PRV Station Replacement was advertised on May 4 and 5, 2005, in the Daily Journal of Commerce, and on May 5, 2005, in the Tigard Times. The Bid Opening was conducted on May 12, 2005, and the bid results are: • Engineer's Estimate $105,000.00 • Kerr Construction $ 99,837.00 • Dunn Construction $135,965.89 Based upon the bids submitted, the lowest responsive bid of $99,837.00, submitted by Kerr Construction, appears to be reasonable. Staff recommends the LCRB award the contract to this lowest qualified bidder. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Project Location Map FISCAL NOTES This work was not included in the FY 04/05 Adopted Budget as it is an unanticipated equipment failure. However, several projects that were originally included in the budget will not be done this year and some projects were completed under budget. Because of this, there are sufficient appropriations in the Water Fund to pay for this project. CITY of TIGARD GEOGRAPHIC INFORMATION SYSTEM O o= VICINITY MAP a OND w Tiedeman PRV O q`?' DY Station Replacement Q 9< WINDS T 0J WINDS R PL (9~ m _o 3 ST NORTH DAKOT Q DAKC FER = RD 4 Failed PRV Statio' 5 ~ y l3 i..Fd 0. -r QG. Bui MT Q d BONITA O { . J Et p ? 3 BEV B ID U) GRFFN 6 TIGAR Tigard Area Map LEWIS LN A N KNA5 ST 0 400 800 Feet 1'= 500 feet TANGELP 3 N MEADOW ST s~ City of Tigard c Information on this map is for general location only and .q~ should be verified with the Development Services Division. 13125 SW Hall Blvd O Tigard, OR 97223 (503) 639-4171 s I. ItUpIMw .ci.tigard.or.us Community Development Plot date: May 4, 2005; C:\magic\MAGIC03.APR AGENDA ITEM # q FOR AGENDA OF 5/24/2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Tigard Municipal Court Annual Report PREPARED BY: Judge O'Brien & N. Robinso~al~pEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Judge Michael O'Brien and Nadine Robinson, Administrative Services Manager, will provide an update on the status of the Municipal Court. The report and presentation will address the court's current programs and caseload. STAFF RECOMMENDATION No action required. INFORMATION SUMMARY This is the court's sixth annual report to City Council. The court continues to pursue its primary goal of promoting public safety and community values by implementing state and municipal laws in a fair, efficient and professional manner. During the 2004 calendar year, the court's caseload decreased by 10% to 7,397 violations. However, it was still the second busiest year in the court's history. The Police Department cited 6,911 traffic and parking violations and 110 juvenile misdemeanor/status offense cases into municipal court. The number of traffic violations declined by about 11%, mainly due to reductions in citations for speeding and failure to obey traffic control devices. Safety-belt violations, however, increased by 67%. The Code Enforcement Officer cited an additional 376 civil infraction cases into court, an increase of about 5% over 2003. About 46% of all civil infractions were for sign violations. As in the previous year, legislation passed during the 2003 session continued to have a major impact on court operations and revenues. Increases in minimum fines, combined with limitations on the discretion of judges to lower fines, resulted in revenue increases of about 16% despite the decline in traffic caseload. In September, the court began to process large numbers of school-zone speeding cases that, by law, carry a high base fine (typically $201) with minimal reductions allowed. As a result, the court imposed fines and penalties totaling about $947,000 during 2004, including $70,000 for civil infractions. The court's total revenues include about $195,000 in Unitary Assessments and costs that are allocated to the state and county by statute. The court continues to utilize the suspension of driving privileges, collection agencies and other methods allowed by law to enforce and collect its judgments. Like most courts, the large increase in base fines during 2003 has resulted in a sustained increase in the percentage of "not guilty" pleas, expanding trial dockets compared to previous years. Juvenile cases, by contrast, have an extremely low percentage of "not guilty" pleas. The remodeling of City Hall during 2004 produced a more efficient and agreeable workspace for court staff. Though the remodeling required two relocations for court staff, the process went smoothly. Greater efficiencies will also result from a recent upgrade in our FullCourt software. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment 1: Court Report Memorandum Exhibit A: Summary of Court Policies Attachment 2: Power Point Presentation FISCAL NOTES Funds are budgeted for the current programs. ANNUAL REPORT TO CITY COUNCIL Tigard Municipal Court May 9, 2005 TO: Honorable Mayor and City Council FROM: Michael J. O'Brien, Presiding Judge Nadine Robinson, Court Manager SUBJECT: 2005 Annual Report from Tigard Municipal Court Thank you for the opportunity to meet with Council and the Interim City Manager for our sixth annual review of Municipal Court operations. The highlights of 2004 are presented below and in the attached graphs and Summary of Court Policies. As always, we would be happy to answer any questions you may have. 1. City Hall Remodeling: The court staff relocated twice during last year's remodeling of City Hall. Both moves went smoothly and our staff quickly received the benefits: a larger workspace that offers much greater efficiency and a more agreeable work environment. The court also increased its level of automation by upgrading its software to the latest version of FullCourt. 2. New Legislation: As in every legislative session, there are a number of pending bills that could have an impact on Oregon courts. These include a bill that would once again increase fines for criminal and traffic offenses and another that would amend the speeding laws for school zones. We expect that the legislature will increase the Unitary Assessment, a mandatory fee (currently $37 in most cases) that must-be added to all traffic and criminal fines. Senate Bill 581 would expand the discretion of judges in reducing fines for traffic violations. 3. Caseload: As the following 5-year table indicates, the court's total caseload declined by approximately 10% from 2003 to 2004. However, 2004 was still the second-busiest y6ar in the court's history. The figures in Table 1 combine cases from all three of the court's programs: traffic, youth court and civil infractions. TABLE 1 - COURT CASELOAD (2000-04) 2000 5,489 2001 6,963 2002 7,351 2003 8,250 2004 7,397 The decline in the overall caseload is mainly due to reductions in traffic citations for the two most common traffic violations: speeding and failure to obey a traffic control device (mainly traffic signals and stop signs). Some of this reduction was offset by a large increase (67%) in citations for safety-belt violations. The number of youth-court and code enforcement cases remained stable in 2004 compared to 2003, as discussed below. The decline in the court's traffic caseload partly coincided with the remodeling of City Hall, helping to minimize the disruptions caused by two relocations of court staff from November to January. 4. Traffic Program: The court processed 6,911 traffic and parking violations during 2004 compared to 7,778 during 2003, a decrease of about 11%. Monthly fluctuations in caseload ranged from 366 violations in January to 676 in March, with an average of 576 per month. As the following table indicates, there were reductions in some types of violations (notably speeding and traffic control devices) and major increases in others (notably seat belt violations): TABLE 2 - CHANGES IN CITATIONS FOR SELECTED OFFENSES Violation 2004 2003 % Change No safety belt 630 379 +67 Traffic control devices 1,014 1,599 -37 Speeding 2096 2,392 -11 Insurance violations 691- 850 -19 Expired registration 237 217 +9 Sign code violations 172 189 -9 All civil infractions 376 357 +5 All traffic cases 6,911 7,778 -11 All cases 7,397 8,250 -10 As in other courts, the substantial increase in base fines following the 2003 legislative session continues to produce an increase in the percentage of cases going to trial. Approximately 14% of all traffic citations result in a not-guilty plea. By comparison, only a handful of Youth Court cases has resulted in a plea of not guilty. While there was an 11% decrease in the number of speeding citations last year, the court began to process school-zone speeding violations under a new law that went into effect in July, 2004. These violations carry an enhanced base fine (typically $201) and the court has very limited discretion in making reductions even for drivers with perfect records. 5. Youth Court: The court processed 110 juvenile misdemeanors and status offenses in 2004, compared to 115 in 2003. Although the type of juvenile offenses has diversified, about two- thirds of all offenders are referred to the court for theft offenses, primarily for shoplifting. Since its inception in 2002, Tigard's Youth Court has processed about 330 delinquency cases. This unique program was developed for first-time offenders in collaboration with the Tigard Peer Court, Tigard Police Department, Washington County Juvenile Department and several other agencies. Each case is screened for eligibility by the Peer Court Coordinator and Juvenile Department before it is accepted by Youth Court. In juvenile misdemeanor cases, the court typically imposes a term of probation with various conditions including community service, a counseling program and, when appropriate, 2 - 2005 ANNUAL REPORT TO COUNCIL (For additional details, please refer to the attached Summary of Court Policies.) Youth Court programs have continued in essentially the form described in our presentation to Council in October, 2003. Nearly all cited juveniles have appeared at arraignment with one or more parents. The vast majority (more than 90%) of juvenile offenders has completed probation successfully. The court ordered 2,227 hours of community service during 2004. Since the inception of the Tigard Youth Court in 2002, juvenile offenders have been ordered to complete a total of 3,452 hours of community service. Approximately 42% of referred juveniles were Tigard residents, a slight increase over 2003. 5. Civil Infractions: The court received 376 citations for civil infractions (Municipal Code violations) during 2004, compared to 357 in 2003, an increase of about 5%. Sign-code violations comprised about 46% of the civil-infractions caseload, a small decrease from 2003. The court reduces the penalty in cases where a respondent is in compliance and there were no prior code violations. If a respondent is not in compliance, the court imposes a substantial fine and orders compliance within a specified period of time. Repeat offenders are subject to double or quadruple penalties by City Code. Penalties for Municipal Code violations totaled about $70,000 during 2004. 6. Compliance Program: In cases involving insurance and drivers' licenses, defendants may be allowed a reasonable time to come into compliance with Oregon law. In return, a defendant presenting proof of compliance, including a valid license and proof of insurance, may be granted a reduction in the fine initially imposed by the court. This program enhances public safety in Tigard by increasing the number of licensed and insured drivers on our streets. 7. Revenues: The court imposed fines and penalties in the total sum of approximately $947,000 during 2004, an increase of about 14% over 2003. Of the total fines and penalties levied in 2004, $704,000 was collected as of December 31, 2004. This figure includes $195,000 in Unitary Assessments and other costs that were allocated to state and local agencies by statute. As with all other courts, collection rates depend on a number of complex and shifting factors: the type and duration of payment agreements, legislative changes in fine schedules, the number of default judgments, personal bankruptcy filings, the efficacy of license suspensions, the extent of compliance in civil-infraction cases, the percentage of cases referred to collection agencies, and numerous other variables. We welcome any questions you have concerning court operations. 3 - 2005 ANNUAL REPORT TO COUNCIL SUMMARY OF COURT POLICIES Tigard Municipal Court 1. Mission Statement: The court's overriding goal is to promote public safety and community values by implementing state and municipal laws in a fair, efficient and professional manner. For most people in Oregon, their direct experience of the legal process typically arises from a traffic citation. The court strives to make that experience a positive one by educating citizens about relevant laws and traffic.safety in a context of excellent customer service. Juvenile cases are adjudicated in a manner that promotes accountability, deters recidivism, encourages the active involvement of parents, protects the conununity and secures restitution for victims. 2. Youth Court: Juveniles who are referred to the court's youth program will be subject to clear and substantial consequences if they have committed a criminal or status offense. These consequences include a term of probation with one or more of the following conditions: alternative community service, a counseling program, victim restitution, letters of apology to victims, payment of a court diversion fee, and/or participation in Peer Court as a juror. In appropriate cases, parents may be required to take part in restitution or counseling programs, including parenting classes. The court expects 100% compliance with its orders. Juvenile arraignments take place in our court on Thursday and Friday afternoons. All parents are mailed a summons that requires them to appear with their child at arraignment. In each case, the court conducts a formal misdemeanor arraignment in open court. Under criteria developed with the Washington County Juvenile Department and City Prosecutor's office, misdemeanors are reduced to violations at arraignment for eligible juveniles. At time end of each session, a written order is entered and discussed in detail with the parents and juvenile. Probation violation hearings are scheduled for juveniles who are not in compliance with the court's order. 3. Court Policies in Imposing. Fines: Asa result of 2003 legislation, judges were given limited discretion in imposing fines for most traffic offenses and misdemeanors. Maximum fines are established by law for various categories of traffic offenses, from Class A ($720) to Class D ($94). Minimum fines are enhanced for violations relating to school zones, highway work zones and traffic accidents. In addition to statutory standards for imposing fines, the Oregon Supreme Court devises minimum "base fine" schedules after each legislative session according to a formula set forth by statute. A base fine (formerly called "bail") is the amount that a defendant can remit to the court if he or she chooses not to contest a citation. It is written on the front of each citation by the issuing officer. Courts are specifically authorized by statute to adopt higher base fines than the minimums promulgated by the Supreme Court. For defendants with good driving records, actual fines tend to be lower than the base fine stated on the citation. Within the range established by the statutory maximum and minimum fines, the court considers the following circumstances in assessing fines in traffic, misdemeanor and civil- infraction cases. 1. The nature of the offense, as classified by Oregon law (Class A-D) or the Tigard Municipal Code; Page I - SUMMARY OF COURT POLICIES 2. The defendant's record of prior offenses, if any; and, 3. Specific mitigating or aggravating circumstances, including: a defendant's explanation of the circumstances; lack or presence of intent; the City's recommendation, if any; demonstrated indigency; and the extent of compliance in cases involving licenses, registration, insurance, equipment and Municipal Code violations. The court recognizes that law enforcement and administration, including traffic enforcement, impose substantial costs on the community. In order to continue to enforce its laws, a community must generate revenue from available sources to sustain these operations. It is the goal of the court to ensure that the overall costs of court administration are recovered through the imposition of fines and other financial sanctions on those who commit offenses. Many defendants, especially in traffic cases, have good records and are cited for less serious moving violations. While it is appropriate to impose sanctions to deter future misconduct, it is the court's goal to ensure that citizens leave the courtroom convinced that they have been listened to and treated fairly. 4. Noncompliance: If a defendant fails to appear as required by law, the court will enter a default judgment and order a suspension of the defendant's right to drive in Oregon. Defendants who fail to pay a fine imposed by the court are subject to license suspensions and referral to a collection agency. Collection charges of 25% are added to delinquent accounts. For repeat Municipal Code infractions, respondents may be subject to double or quadruple civil penalties. 5. Traffic Diversion Program: The large majority of our traffic citations are resolved through the imposition of a fine. In accordance with longstanding court policies, juvenile first offenders and senior citizens (persons over 65) may be referred to one of several driver-education programs. First offenders for seatbelt violations are eligible to take part in a seatbelt class conducted by a trauma nurse from Emanuel Hospital in Portland. In addition to completing the assigned program, defendants may also be required to receive no new convictions for a designated period of six months or more. Defendants are also required to pay a court diversion fee. Once these requirements are met, the citation may be dismissed. 6. Court Interpreters: The court regularly provides interpreters to defendants (typically Spanish-speaking) who are unable to effectively communicate in English. As needed, the court provides interpreters for other non-English-speaking defendants. The court regularly provides letters and other court documents in Spanish in traffic, juvenile and civil-infraction cases. 7. Court Publications: The court is committed to providing information about Oregon law and court procedures in understandable form, both in its written materials and online (see http://www.ci.tigard.or.us/city_hall/departments/municipal_court/). These materials are designed to make the most efficient use of court time by informing defendants about state law and court procedures. 8. Court Rules: The court follows the Uniform Trial Court Rules (UTCR) as adopted by the Oregon Supreme Court. Local court rules are available to the public online and at the front counter. 5 "s Lz. V L p : Michael J. O'Brien, Judge Nadine Robinson, Manager Tigard Municipal Court r =1:` ~ ra Ric,, {r i -n -114-1 1. Traffic ~~~/rr~ r 1M~ 1 F~ q i 2. Youth Court 1 3m Civil Infractions . MANS: a F s Inf a 7v T J TL f k• Hall remodeling: required two cations, but resulted in greater iency and more agreeable space for staff. ra d ed FullCourt software to latest ion. p a K ` L ~i rt F-- r ill I,ii f 'y imum, minimum and base fines y to increase fortraffic violations. e Unitary Assessment may increase rently $37 per violation). s; ible changes in traffic laws: school speeding and insurance violations. expand court's discretion in ci ng fines. 04 Cas, 2701 x } cessed 7 violations processed •73, r : ` ? ec©".., nd busiest year in court's. history. S • courts traffic caseload decreased by t 10% during 2004. nile and code enforcement loads remained stable. } C F H asp oa Total Cases 2000-04 soon 8000 ,a 7000- ' 6000 - ; sooo ' Cases 4000 3000 2000 1000 0 2000 2001 2002 2003 2004 A':_ G x 3 is .c f < Traf,,J-Ii 9 1 traffic violations (including 357 ing tickets) processed during 2004. crease of approximately 10% from common violations are speeding /o) and failure to obey a traffic rol device (15%), though both i ned in 2004. increase in safety-belt violations. fed f, "Y ~AS~~L I e- F z y 4 _ Comparison of Selected Violations 2500- 2000- 1500- ❑ Speeding 1000 Failure ObeyTCD ❑ Safety belts 500 i 0~ 2002 2003 2004 _~t ey, ti. i ~1^l;r.. NyF ra, F nera I ly based on: of offense and applicable maximum or minimum State law allows reduction of 25% below base most cases. us record. vating or mitigating circumstances: defendant's ation, lack of intent, extent of compliance, ncy, recommendation of City. eration of costs to community for law ement and adjudication. ced penalties may apply (school and work zones, nts). ri "ru ane • For insurance and license cases. f+1". r Red fiction in fines for those who comply within j time required by court. :,•,Defendants must submit proof of insurance a l id license. for equipment violations can be reduced endant is in compliance. promote public safety by increasing er of insured and licensed drivers. elinquency cases filed since 2002, when am began. f citations in 2004 were for shoplifting ses 110 juvenile misdemeanors and status ses iled in 2004, about the same as 2003). Tigard residents, a small increase over nued collaboration with Peer Court, Tigard Department and Washington County He Department. 1 H hLt _ '9p ly all juveniles appear with parents. t 99% enter guilty pleas after full emeanor arraignment. than 90% complete probation ssfully. 7 hours of community service ordered in . 1,554 completed as of 12/31/04. 2 hours of community service ordered Youth Court created in 2002. i-abliIIIIII w Yau -~h -COU" xJ o : pt and fair adjudication. ~ c. untability for offend-ers. •.u &ro ect the community by deterring at offenses. itution for victims and community. e involvement of pa rents. ation about laws and legal system. 7 ~ fQ.. t C r Y - .sue M•: ~~,s iiN..r It II YI~Ji1 i .,s'~I +~at substantial consequences for those who commit al offenses, including as appropriate: nch probation (six months or longer) with 100% pliance expected. ernative community service (3,452 hours to date). unseling programs such as Theft Talk, General Offender Youth Tobacco Awareness. tim restitution, as appropriate. ters of apology to victims. ment of fine or court diversion fee. service in Peer Court. enting classes. r c x i r citations for Municipal Code violations in ase of about 5% over 2003. ign code violations (about 46% of total), from 189 in 2003. reduced if in compliance at first arance and no previous civil infractions. pliance required if necessary. 000 in penalties assessed during 2004. a - - r%LL J c.i~rr I 3 O ivil 1 a, 3 I . PI' Civil Infractions 2000-04 400 i I air ;~•'-'-g ~v. M~.; i 350 s i 300 - /f 3 250 200- ' 7711 150 100 50 0 2000 2001 2002 2003 2004 ~e . -'r' 3i~y t o appear, pay a fine or obey a court order may in: It judgment in amount of base fine or maximum Y. nsion of defendant's right to drive. ollection charge. al to collection agency. warrants for juvenile offenders as appropriate. e or quadruple penalties for repeat civil infractions vided by Municipal Code. rQl dc ge-5 i :oru{rt budget: $233,273 in 2004. =.y •u rt imposed about $947,000 in fines ng 2004 (an increase of 16% over ctions as of 12/31/04. $704,000. des $195,000 in Unitary ssment and costs allocated to state county by statute. }Ea -r.'rr t. . x [ yet;pi~ r ' t . les include: ent agreements: frequency, s and duration. slative changes in fine schedules. onse to license suspensions. onal bankruptcies. nt of compliance in civil infractions. s referred to collection agencies. ult judgments. I ~i 3 J S 4' alp . CS Oju r J OJ a ~ II 3 omote public safety and community Wles by implementing state and municipal YY a:ws! in a fair efficient and professional e r. E;du rate citizens about relevant laws and E -Araff'c safety in a context of excellent st mer service. Ive juvenile cases in a manner that otes accountability, deters recidivism, urages the active involvement of parents, cts the community and secures ution for victims. f #~11{ r La-r u nf a 1 Wr ~:II 'r13125 S.W. Hall Blvd. T!9ard,, Oregon 97225 _ w.ci, tigard, or, us/city_hall/departments/municipal court #a -T'~ iL-,- i -6 n 0}- h'0 "d •C,) ' U V-2p re sc h-e 4-uJ-ea _ In AGENCIA, ITEM # FOR AGE OF May 24, 2005 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Metro Update on Highway 217 Corridor Study PREPARED BY: Barbara Shields DEPT HEAD OK Y MGR OK ISSUE BEFORE THE COUNCIL Metro staff will update Council on the Highway 217 Corridor Study and receive comments from Council. STAFF RECOMMENDATION N/A. Review only. INFORMATION SUMMARY The major goal of the Highway 217 Corridor Study is to develop transportation improvements that could be implemented in the next 20 years. The study began in 2003 and is a cooperative effort by Metro, Washington County, the Oregon Department of Transportation, TriMet, and the cities of Beaverton, Lake Oswego, and Tigard. The first phase of the study, completed in 2004, considered a range of six options to improve Highway 217, other streets in the area, transit options, and pedestrian routes (Attachment 1). The Highway 217 Policy Advisory Committee, made up of community members, business representatives, and elected officials, has selected three options to be considered in the second phase of the study. The second study phase is focusing on a more detailed analysis of how each option could be implemented in terms of public support, environmental and neighborhood effects, financial feasibility and phasing. The second phase is expected to conclude in summer 2005 with the selection of one or two options that would be the focus of detailed environmental analysis. The objective of the May 24`h presentation is to discuss study options considered in the second phase of the study. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and Traffic Goal # 3: Alternative modes of transportation are available and use is maximized; Transportation and Traffic Goal # 4: Identify and develop funding strategies; Growth and Growth Management Goal #1: Growth while protecting the character and livability of new and established areas, while providing for natural environment and open space throughout the community; Strategy # 3: Address planning and growth issues associated with Regional Center. I:\LRPLN\Council Materials\5-24-05 AIS ccreport.doc ATTACHMENT LIST Attachment 1: Highway 217 Corridor Study Options FISCAL NOTES N/A I:\LRPLN\Council Materials\5-24-05 AIS ccreport.doc Highway 217 Corridor c Study options 8,Z Highway 217 is the major north-south transportation route for i • the urbanized portion of Washington County. Traffic volumes have doubled in the past 20 years as the county has grown into a booming high-tech and residential center. Peak corridor travel is expected to ® `4 increase an additional 30 percent during the next 20 years. Nearly every transportation planning . . 7 ' 1 N-4 effort that has looked at this part of -t-~--~~ ' , the region has identified the need for 6 1 ' additional capacity on Highway 217. 26 i STUDY GOAL Beaverton . - - Reglonal Cenhr - r I It The goal of the Highway 217 Corridor 7 • _ Study is to develop transportation im- provements that will be implemented j Washln~ton Sq re1, p in the next 20 years to provide for effi- RegionalCe4hr it Tit fi o cient movement of people and goods through and within the corridor while _ r r o supporting economically dynamic and attractive regional and town centers and respecting the livability of nearby no•b~ ~ communities. i Jam' ~ *6~ r' The study, which began in 2003, is a cooperative effort by Metro, Washing- .2 Srudy EXt°nr ton County, the Oregon Department - --z-- .~o y of Transportation, TriMet and the cities p ) _ of Beaverton, Lake Oswego and Tigard. L = i STUDY STATUS l The first phase of the Highway 217 Corridor Study, completed in fall 2004, considered - a range of six options to improve Highway 217, other streets in the area, transit service, and bike and pedestrian routes. D k The Highway 217 Policy Advisory Committee, made up of community members, v business representatives and elected officials, has selected three options to be considered in the second phase of the corridor study. The second study phase is / r focusing on a more detailed study of how each option could be implemented in terms of public support, environmental and neighborhood effects, financial feasibility and 2 -t phasing. o The second phase is expected to conclude in summer 2005 with the selection of one or two options that would be the focus of detailed environmental analysis. 0 v a N i C Lao 4 Key Phase I findings (options in bold are those selected for futher consideration in Phase II) Option Travel performance Environmental Cost PAC and neighbor- (millions, recommendation hood impacts in 2004 1. Arterial, transit • Does not improve overall drive High $544 Consider selected and interchange times on Highway 217 ($505 funding arterials as part of improvements • Most congestion relief on surface gap)* Phase II options streets 2. Six lanes without • Some congestion relief on Low $405 No further action interchange Highway 217 ($366 funding improvements' • Does not resolve merge/weave gap)* problems 3. Six lanes plus • Provides most overall conges- Medium $496 Moved forward to interchange tion relief and fastest average ($457 funding Phase II as study improvements trip on Highway 217 gap)* option A 4. Six lanes with • Provides fastest trip in carpool lane Medium $522 No further action carpool lanes • Does not relieve congestion on ($481 funding general-purpose lanes gap)* • Does not increase carpooling 5. Six lanes with • Provides fastest trip in toll lane Medium $564 Moved forward to express toll lanes • Reduces overall congestion on ($124 funding Phase II as study Highway 217 gap)* option B • Significant benefit to trucks 6. Six lanes with • Provides most overall conges- Medium $510 Moved forward to tolled ramp tion relief and fastest average ($404 funding Phase II as study meter bypass trip on Highway 217 gap)* option C • Provides most benefit to trucks * Funding gap is the balance remaining to be financed after applying anticipated regional, federal and toll funds. IMPROVEMENTS CONSIDERED IN ALL OPTIONS Improvements to interchanges Only options that included interchange improvements Phase I findings clearly showed that an additional through were selected to move into Phase II because closely spaced lane is necessary to handle anticipated growth in corridor interchanges on Highway 217 need to be addressed in order travel. Merge/weave problems caused by short distances to relieve congestion and minimize safety hazards. between interchanges also need to be addressed through interchange improvements and improvements to arterial Braided ramps separate exiting traffic from entering streets. Therefore, all options to be considered in Phase II traffic by creating a bridge for traffic entering the include: freeway that does not descend to the freeway until it has • a new lane in each direction crossed over traffic exiting the freeway. In this way, traffic • improvements to interchanges, arterial streets and the engineers "braid" ramps with some traffic crossing over bike network. and some crossing under to prevent accidents. Each study option assumes construction of projects on Consolidated interchanges address the merge/ arterial streets and transit service improvements that are in weave conflict by reducing the number of interchanges the region's adopted financially constrained transportation and connecting them with frontage roads. This solution plan. The plan includes road, transit, bike and pedestrian was applied at Canyon Road and Beaverton-Hillsdale projects expected to be constructed in the next 20 years Highway on Highway 217 where access to two streets is given current funding streams. Because these projects are combined into one interchange. Drivers entering Highway likely to be constructed, they are included as the base for 217 going north from Beaverton-Hillsdale Highway use each of the options that will be studied. a frontage road to enter at the Canyon Road entrance. Frontage roads are less expensive to construct than Tolling options also include new bus service on Highway 217 braided ramps but require more right of way. Frontage from Tualatin and Lake Oswego to the Sunset Transit Center. roads also remove local trips from the freeway by Buses would use the tolled lanes to provide a fast, reliable providing a parallel off-freeway connection between trip for transit users. streets. Phase II options are studying the consolidation of the Denney Road and Allen Boulevard interchanges. (B) Express toll lane option This option would include a rush- ; ; Improvements to arterial streets hour toll lane in each direction , rcn Toll A subcommittee of policy advisory committee members and in addition to the existing lanes local jurisdictions identified additional arterial street projects of Highway 217. Drivers would included in the region's preferred transportation plan but are be able to enter and leave the not expected to be constructed in the next 20 years unless express lane at 1-5 and US 26 as additional funding sources are identified. well as at one intermediate point between the Washington Square and Beaverton regional centers. Small trucks would The committee decided to focus on projects that would be allowed to use the rush-hour toll lane. improve the network of north-south local streets near Highway 217 as well as routes that will improve access In Phase I, this option offered the fastest trip for those in the from Highway 217 to the Washington Square or Beaverton rush-hour toll lane as well as improvements in congestion regional centers. and drive time for all drivers. It also increased transit use in the corridor by offering an attractive express bus service. It Improvements to the bike network would provide significant benefits for trucks in the corridor, All study options include improvements to the bike network especially small trucks that would be able to use the rush- in the corridor with a focus on improving north-south bike hour toll lane. This option had the smallest funding gap routes west of Highway 217. In addition to bike lanes because the rush-hour toll lane would provide revenue to constructed along with planned roadway improvements, cover some of the construction costs. the Fanno Creek Trail crossing of Highway 217 near Denney Road and a section of Hunzinger Trail near the intersection (C) Tolled ramp meter of 1-5 and Highway 217 are included. Bike improvements bypass option would connect centers in the corridor and provide clear and This option would include an zoa direct routes for bicyclists. additional unrestricted travel lane pecnP ' ' in each direction on Highway e`g` 217 in addition to a new lane STUDY OPTIONS CONSIDERED IN PHASE 11 on entrance ramps. Drivers who choose to use the new express ramp lane to bypass the (A) General travel lane queue at the ramp meter would pay a toll. Trucks would be option allowed to use the ramp meter bypass. This option would include an additional travel lane in each In Phase 1, this option seemed to operate very similarly to the direction that will be open to all option of six general purpose lanes. It provided congestion traffic on Highway 217. relief and a fast drive time for all drivers on Highway 217. It would provide significant benefits to trucks in the corridor In Phase I, this option offered the most overall congestion because trucks could use the tolled ramp meter bypass relief and fastest average drive times for all drivers on to save time. The tolls would provide some revenue to Highway 217. It would provide some benefits for trucks cover a portion of the construction costs. This option had in the corridor due to reduced congestion and a reduction a somewhat smaller funding gap than the option without in hours of congestion a day. This option had a significant tolling, but a much larger funding gap than the rush-hour funding gap. toll lane option. Express-tolling options In other cities, a concept called express tolling (or value pricing) has been successfully implemented to give drivers another option to sitting in traffic and to help fund construction of new lanes. In these options, drivers pay a fee to bypass congestion by traveling in an express lane. Tolls would be collected electronically without requiring drivers to stop at tollbooth and would be higher at more congested Ailllll~ Q~ times of day. Only new lanes would be tolled. ~ a U Phase II timeline r? ® a~~, Spring/summer 2005 Discussions with stakeholder ° ° o Jam! groups about options • Financing and phasing plans developed for each option PAC members Summer 2005 • Public review and input Brian Moore - PAC chair; PGE • Policy Advisory Committee Frank Angelo - Westside Economic Alliance recommendation Transportation Committee chair Fall 2005 • Public hearings Dan Aberg - Westside Transportation Alliance • PAC recommendation reviewed Steve Clark - Community Newspapers; Westside by Metro Council and local Economic Alliance jurisdictions Domonic Biggi - Beaverton Chamber of Commerce; Beaverton Foods Nathalie Darcy - Garden Home resident Public involvement opportunities Rob Drake - mayor of Beaverton; member of Metro's Joint Policy Advisory Committee on Transportation Public input is a crucial part of this process and your feed- Matthew Garrett - ODOT Region 1 back is important. The Phase I process offered numerous Kent Haldorson - citizen representative, north of opportunities for public involvement including stakeholder Highway 217 interviews, focus groups, two surveys, open houses and meetings with community and neighborhood groups. S. Joan Hamrick -citizen representative, south of Phase II will continue the public outreach process through Highway 217 a series of community meetings. The Metro Council will Van Hooper - Sysco Food Systems hold public hearings and seek comments once the policy Carl Hosticka - Metro councilor, District 3 advisory committee selects recommended option(s), James A. Johnson - frequent user of Highway 217 expected late summer 2005. For a complete list of open houses and comment opportunities, see the Metro web John Kaye - Tektronix site at www.metro-region.org. For more information or George Machan - Cornforth Consultants, Inc. to schedule a presentation to a community group, Jim Persey - Greenway Neighborhood Association contact Patty Unfred Montgomery at (503) 797-1685 or Committee chair send e-mail to montgomeryp@metro.dst.or.us. Lynn Peterson -Lake Oswego City Council Jack Reardon - Washington Square Dick Schouten - Washington County Board of Commissioners Dennis Thomas - Beaverton School District o 'tt o M E T R O S PEOPLE PLACES - OPEN SPACES Printed on recycled-content paper. 05156 tsm