City Council Packet - 03/01/2005
Agenda Item No. 4, /
For Agenda of 4-1 - alp, 0.5
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
March 1, 2005
■ Mayor Dirksen called the meeting to order at 6:30 p.m.
■ Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and
Woodruff.
1. EXECUTIVE SESSION: The Tigard City Council went into Executive Session to
discuss the employment of a public officer and labor relations at 6:30 p.m. under
ORS 192.660(2)(a) and (2)(d).
Executive Session concluded at 8:28 p.m.
Meeting reconvened at 8:35 p.m.
Council Present: Mayor Dirksen; Councilors Harding, Sherwood, Wilson, and
Woodruff.
• Administrative Items
> After brief discussion, Council consensus was that it would like to continue
to receive Board & Committee Monthly Reports.
> Chamber Good Morning Tigard - Thursday, April 7, 7:30 -8:30 a.m. in Town
Hall - Mayor Dirksen and Councilor Harding will attend.
> Tigard Times Edition - "People You Should Know" for Portrait publication -
After brief discussion, Council consensus was to feature City of Tigard
Board and Committee members.
2. DISCUSSION - CITY MANAGER RECRUITMENT
Human Resources Director Zodrow reviewed the draft City Manager recruitment
brochure with City Council. Council discussed with Ms. Zodrow whether to use an
executive search firm, the City of Tigard Human Resources Department staff, or a
combination of the two. After discussion, consensus was for the Human
Resources Department staff to conduct the recruitment.
Council members discussed the general process; highlights of their "brainstorming"
remarks follow (note the following notes represented ideas offered by individual
City Council members and do not necessarily indicate Council consensus, but
were offered to Human Resources Director Zodrow as she develops information
for future Council consideration):
■ The recruitment announcement should be sent to both public (i.e.,
ICMA) and private organizations.
Council Meeting Minutes - March 1, 2005 page 1
■ Council members commented on the profile of what they would be
looking for in a City Manager. Each Council member rated each
area "high," "medium," or "low." Human Resources Director Zodrow
tabulated these ratings. (Examples of areas rated included
education, experience, community relations, administrative ability,
communications, budget, human resource, labor relations, economic
development, and innovation.)
■ Council members reviewed elements of a candidate assessment
center, which could include four to five exercises over the course of
one day. Examples of exercises include a mock City Council meeting
with a presentation from the candidate, facilitating a citizen meeting,
and a written exercise.
■ Council members commented on the experience they would be
interested in seeing in candidates:
• experience with economic development or urban renewal;
• do not need to have a City Manager background; that is, look
"outside the box." The private sector should not be excluded;
a successful candidate should possess a high level of
executive administrative experience (a senior-level manager).
■ Communication skills: articulates well both verbally and in writing - a
good public communicator; writing is succinct.
■ Community relations: ability to deal with diverse contacts including
volunteers and day-to-day public contacts. Promotes expanding
public outreach. Is able to, handle controversy and different points of
view (inclusive).
■ Economic development - comments for this area included:
• have expertise in this area
• experience with urban renewal
• ability to work with businesses
• a "planner"
• ability to look at the "big picture"
• understand the economies of the organization
• is knowledgeable about how to recruit businesses in order to
compete with nearby cities
■ Innovation - comments for this area included:
• creative solutions for problems (demonstrated by candidates
previous successes)
• new approach
• ability to see the "big picture"; not a "micromanager"
• delegates
Council Meeting Minutes - March 1, 2005 page 2.
■ Land use - comments for this area included:
• due to the number of land use issues facing the City, a
successful candidate should have experience and
background in land use;
• an understanding of urban renewal; would be interested to
someone who was in the private sector ("on the other side of
the fence") and participated in an urban renewal project;
• someone who has experience in getting a "nice" project off
the ground.
Human Resources Director Zodrow advised she would develop material for
Council's review based on the comments she heard. With regard to the
posting of the recruitment advertising language, Council consensus was
that a salary dollar amount should not be posted. There was discussion
about the use of performance measures and goal setting. Human
Resources Director Zodrow noted she could include a statement about the
generous benefit package. It will be noted that this position participates in
the ICMA retirement plan (not PERS). This will be a national recruitment.
The proposed timeline Ms. Zodrow outlined was acceptable to the City
Council. Ads for this position will include national organizations for both the
private and public sectors. Ms. Zodrow confirmed with the City Council that
she could assure candidates that their names would be kept confidential for
the first two rounds of candidate selection/elimination (as confirmed with the
City Attorney).
3. ADJOURNMENT: 9:43 p.m.
Ccojeu ne Lo~e
Catherine Wheatley, City Reco der
Attest:
c
Mayor City of Tigard
Date:
iAadmtcathylc=\2005t050301,doc
Council Meeting Minutes - March 1, 2005 page 3
FIMARCH ARD CITY COUNCIL
PECIAL MEETING
1, 2005 6:30 p.m. CITY OF TIGARD
OREGON
IGARD CITY HALL
125 SW HALL BLVD
GARD, OR 97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - MARCH 1, 2005 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING -
MARCH 1, 2005 - 6:30 PM
TIGARD CITY HALL
13125 SW HALL BOULEVARD
TIGARD, OREGON
6:30 PM
■ Call to Order - Mayor Dirksen
■ Roll Call
■ Non Agenda - Discuss Administrative Items Listed Below
1. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to
discuss the employment of a public officer and labor relations under ORS
192.660(2)(a) and (2)(d). All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to
attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of
taking any final action or making any final decision. Executive Sessions are closed to
the public.
8:15 PM
Administrative Items
> Drop the Board 81 Committee Monthly Reports
> Chamber Good Morning Tigard - Thursday, April 7, 7:30 -8:30 a.m. in Town Hall - Mayor
Dirksen is attending, any other Council member attending?
> Tigard Times Edition - "People You Should Know" For Portrait: City Council members?
Volunteers?
2. DISCUSSION - CITY MANAGER RECRUITMENT
• Staff presentation of resource materials: Human Resources Director Zodrow
9:30 PM
3. ADJOURNMENT
1:1otlmlcothy%c 00051050301Aoc
COUNCIL AGENDA - MARCH 1, 2005 page 2
City of Tigard, Oregon
Affidavit of Notification
CITY OF TIGARD
In the Matter of the Proposed Notification of a Special Meeting OREGON
of the Tigard City Council on March 1, 2005.
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
1, Catherine Wheatley being first duly sworn (or affirmed), by oath (or
affirmation), depose and say:
That I notified the following people/ organizations by fax of the special meeting
of the Tigard City Council on March 1, 2005 (6:30 p.m.), with a copy of the
Notice of Possible Quorum of the City Council hereto attached and by reference
made a part hereof, on the 16' day of February 2005,
10/1 arbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
itor, Regal Courier, (Fax No. 503-968-7397)
Ld' Newsroom, The Oregonian, Metro SW (Fax No. 503-968-6061)
B
Signature of Person who Performed tification
Subscribed and sworn (or affirmed) before me this Z8~ day of
20 `7.
OFFICIAL SEAL /7
GREER A GASTON
NOTARY PUBLIC-OREGON
COMMISSION NO. 373020 Signature of Notary Public for Oregon
MY COMMISSION EXPIRES OCT. 10, 2007
i:fadmtcathyXcouncliVneeting notices\offidavits\affidavit of noti0cation - special council meeting 3.1.05.doc
1
CITY OF TIGARD
NOTICE OF
SPECIAL COUNCIL MEETING
MARCH 1, 2005 - 6:30 PM
TIGARD CITY HALL, 13125 SW HALL BOULEVARD
TIGARD, OREGON
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby that the Tigard City Council will hold a special meeting on March 1, 2005, at 6:30 p.m. at the
Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is outlined in the
attached copy of the agenda for this meeting.
For further information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410.
City Recorder
Date: 1 1 w DS
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
iAadmlcathytcouncifteeting notices\cc meeting notlces\rnarch 1, 2005 special meeting.doc
FGA COUNCIL
EETING
6:30 p.m. CITY OF TIGARD
OREGON
Y HALL
ALL BLVD
97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - MARCH 1, 2005 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING - 6:30 PM
6:30 PM
■ Call to Order - Mayor Dirksen
■ Roll Call
1. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to
discuss the employment of a public officer and labor relations under ORS
192.660(2)(a) and (2)(d). All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to
attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of
taking any final action or making any final decision. Executive Sessions are closed to
the public.
8:15 PM
2. DISCUSSION - CITY MANAGER RECRUITMENT
■ Staff presentation of resource materials: Human Resources Director Zodrow
9:30 PM
3. ADJOURNMENT
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COUNCIL AGENDA - MARCH 1, 2005 page 2
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City of Tigard, Oregon
Affidavit of Posting
CITY OF TIGARD
In the Matter of the Proposed Notice of a Special Council Meeting to OREGON
be held on March 1, 2005.
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, a.4 . C& 'C . Lek -'l , being first duly sworn (or affirmed), by
oath (or affirmation), depose and say:
That I posted in
➢ Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Public Library, 13500 SW Hall Boulevard, Tigard, Oregon
➢ Tigard Permit Center, 13125 SW Hall Boulevard, Tigard, Oregon
a copy of the Notice of a Special Meeting of the City Council on March 1, 2005,
with a copy of the Notice of Special Meeting of the City Council hereto attached
and by reference made a part hereof, on the _/-Vday of 20.05
Signature of Person who Performed Posting
Subs ribed and sworn (or affirmed) before me this / day of
FW rc fCI , 2005.
OFFICIAL SEAL
JILL M dYARS
NOTARY PUBLIC-OREGON
COMMISSION NO. 381793
MY COMMISSION EXPIRES JUNE 14, 2008 Signature of Notary Public for Oregon
i:tadm%cmhytcouncihmeeting noticestaffidavitsla(fidavit of posting - special meeting - 3-1-05.doc
1 ,
CITY OF TIGARD
NOTICE OF
SPECIAL COUNCIL MEETING
MARCH 1, 2005 - 6:30 PM
TIGARD CITY HALL, 13125 SW HALL BOULEVARD
TIGARD, OREGON
Please forward to:
Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Newsroom, The Oregonian (Fax No. 503-968-6061)
Editor, The Regal Courier (Fax No. 503-968-7397)
Notice is hereby that the Tigard City Council will hold a special meeting on March 1, 2005, at 6:30 p.m. at the
Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is outlined in the
attached copy of the agenda for this meeting.
For f irther information, please contact City Recorder Cathy Wheatley by calling 503-639-4171, Ext 2410.
f
City Recorder
Date: C-) J (.v o S
Post: Tigard City Hall
Tigard Permit Center
Tigard Public Library
I:Wdm%cQthylcouncilVneeting notices%cc meeting notlces%march 1, 2005 special meeting.doc
F ARD CITY COUNCIL
PECIAL MEETING
H 1, 2005 6:30 p.m. CITY OF TIGARD
OREGON
IGARD CITY HALL
125 SW HALL BLVD
GARD, OR 97223
PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
• Qualified sign language interpreters for persons with speech or hearing impairments;
and
• Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - MARCH 1, 2005 page 1
AGENDA
TIGARD CITY COUNCIL SPECIAL MEETING - 6:30 PM
6:30 PM
■ Call to Order - Mayor Dirksen
■ Roll Call
1. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to
discuss the employment of a public officer and labor relations under ORS
192.660(2)(a) and (2)(d). All discussions are confidential and those present may
disclose nothing from the Session. Representatives of the news media are allowed to
attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose
any information discussed. No Executive Session may be held for the purpose of
taking any final action or making any final decision. Executive Sessions are closed to
the public.
8:15 PM
2. DISCUSSION - CITY MANAGER RECRUITMENT
■ Staff presentation of resource materials: Human Resources Director Zodrow
9:30 PM
3. ADJOURNMENT
iMd m%calhylcca000510503D1,doc
COUNCIL AGENDA - MARCH 1, 2005 page 2