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City Council Packet - 05/18/2004 `',6 l~F"~5 < t ~ 5A~5. {7 rf' t I f 1' r r Y na,L JR P'44 ;Xil' C ° a Y;is~Z J 1 St 5.,55%?~4- ~,YS~ ~a r ~~y~A ~ s 'f r f • 1r w..l ~t~ 6 tr,~~%~~ ,r ~y~tts X15: l i •.t t ~44rti ~ ti~f~'n~d-{~. ~~,,Yn..s~7)$.~ ; ' f • t , t . tr ~ i 6ti, e fly r{C~t of i1~R~ t ~+a . pp st r k Y k",*~ ti f ~ 1~~ 1 t dcx . rr r - <k a.Cvtaht ~ r , , 4- llll~ i t TlGARD CITY COUNCIL WORKSHOPMEETlNG May-18, 2004 COUNCIL MEETING WILL NOT BE TELEVISED 00 ~np t~'i 9 ti i F ~ •t4~1. ~ a SCi~' ij ~ ♦ ~L^.1 ^ l79'1, f $ h. ~ t~ 7r f S li r~{ni . ~3„tr1~ Fert L Agenda Item No. 3 , 1 Meeting of [a , g, O COUNCIL MINUTES TIGARD CITY COUNCIL MEETING May 18, 2004 1. WORKSHOP MEETING 1.1 Mayor Dirksen called the meeting to order at 6:31 p.m. 1.2 Roll Call: Mayor Dirksen, Councilors Moore, Sherwood, Wilson, and Woodruff 1.3 Pledge of Allegiance 1.4 Council Communications 8i Liaison Reports: Councilor Sherwood gave a report on the Regional Affordable Housing Commission regarding a real estate transfer tax (see Item 7 below). 1.5 Call to Council and Staff for Non Agenda Items: Mayor Dirksen requested Council discussion on sidewalk maintenance (see Item 8 below). 2. REVIEW OF BULL MOUNTAIN ANNEXATION PLAN Community Development Director Hendryx reviewed the Bull Mountain Annexation Plan and Process. A copy of the PowerPoint slide presentation shown to Council is on file with the City Recorder. Mr. Hendryx reviewed the three processes and potential timing associated with these activities: a. White paper review and discussion June b. Annexation Plan consideration - Land use hearing July C. Ballot title hearing August Mr. Hendryx's presentation included a refresher course on the Annexation Plan, the land use hearing process, and legal requirements. Council discussed process for public input at each of the steps. The white papers are scheduled for the June 22 Council meeting. It was suggested that comments from individuals be limited to three minutes. It was noted that input opportunity is needed for citizens and for King City. The four whitepapers will be considered as one agenda item. Testimony shall be limited to the comments on the white papers during the Council's white paper review. There was discussion on logistics. The purpose of the hearing is to make sure that everyone who wants to address the Council has an opportunity to do so. The Tigard City Council Meeting Minutes -May 18, 2004 Page 1 meetings will be televised. Details of how the public testimony is to be received will be advertised in advance. There was brief discussion on appeal process for a land use matter. Earlier today there was a hearing before the Washington County Board of Commissioners on the collection of parks system development charges In the unincorporated area. Tigard staff testified in favor. There was testimony in opposition by some Bull Mountain residents. The matter will be reviewed again In August by the Commission. Community Development Director Hendryx reviewed the new Tigard Urban Growth Boundary (UGB) areas, Sites 63 and 64, which are part of Metro's December 2003 UGB expansion. These areas are adjacent to the Bull Mountain area. Metro estimates there are 1,735 dwelling units on 480 total acres. Future decisions on planning for the area will need to be made once the outcome of the Annexation Plan Is known. There might be opportunities to reevaluate development density designations for both the current Bull Mountain area and these two new areas. Also, there may be opportunities for parks and open space in this area. (Note: Agenda Item No. 6 moved forward on the agenda and was reviewed after Agenda Item No. 2) 3. REPORT ON RESOURCE CITIES EXCHANGE PROGRAM - SAMARINDA AND BALIKPAPAN, INDONESIA City Manager Monahan and Finance Director Prosser presented the staff report on this Item. A copy of the PowerPoint slide presentation shown to Council is on file with the City Recorder. Staff reviewed the history of the program, the results of the first partnership and the background of the new partnership. A schedule of upcoming events was reviewed L with the City Council. The focus of the current work plan is for environmental 2 education in elementary schools, wastewater/storm water management, and citizen A participation. 4. DISCUSS STREET NAMING PROCESS AND POLICY n' Mayor Dirksen advised that he requested this item be placed on the Council agenda a for discussion. He said that over the years people are involved with the City of Tigard and as time goes by streets are changed or added. He'd like to know if there might be opportunities to name streets for citizens who have helped the community. Tigard City Council Meeting Minutes -May 18, 2004 Page 2 City Engineer Duenas presented the staff report. A copy of the PowerPoint slide presentation shown to Council is on file with the City Recorder. Council reviewed the various options that should be considered in establishing policy. After discussion there was agreement that there would be no need to pursue this actively at this time; however, as opportunities come up, Council could consider the possibility of naming the streets after citizens. City Engineer Duenas noted two streets that should be renamed: one street is now identified as a "frontage road" and there is a small section of street that was created when Gaarde was divided at its intersection with 99W. 5. UPDATE ON STATUS OF THE WALNUT STREET IMPROVEMENT PROJECT AND PRESENT PROPOSED CLOSURE OF WALNUT LANE AT ITS INTERSECTION WITH WALNUT STREET Engineering Manager Nguyen presented the staff report. Also present were Matt Costigan from Washington County and Gavin Olen from David Evans and Associates. A copy of the PowerPoint slide presentation shown to Council is on file with the City Recorder. SW 135` Avenue/Walnut Lane/Walnut Street all converge at one intersection making the Intersection unsafe with poor traffic flow problems, thus creating the need to improve the existing conditions. Ms. Nguyen reported the Walnut Street improvement project is about 75 percent completed with construction to be concluded In late 2005. Mr. Costigan reviewed options considered to alleviate the problems at the intersection. The preferred option is to close Walnut Lane, which would create a dead-end. Outreach efforts included two public open houses held in September 2003 and March 2004; about 100 people attended. One resident opposed the "preferred option" while all other comments were in favor. Concerns were raised about traffic diverting to Fern Street and to respond to those concerns, improvements to Fern Street are being designed and will be bid with Walnut Street work. After discussion Council agreed with the recommendation for the "Preferred Option," which would balance improved safety and traffic flow problems while minimizing the impact to adjacent private properties. 6. DISCUSS METHODOLOGY APPROACH FOR LONG-RANGE PLANNING FEES Community Development Director Hendryx presented the staff report on this item and presented the concept under consideration by staff to propose a method to collect some funding for long-range planning studies. Two alternatives under Tigard City Council Meeting Minutes -May18, 2004 Page 3 consideration include: a. Charge a fee to land use applicants, which is calculated based on the percentage of land use applications anticipated to be filed, or b. Charge a fee to land use applicants, which is calculated based on the percentage of the valuation of the land use application. Council discussion followed. The funds collected could be added to grant dollars awarded. Projects could include the Comprehensive Plan update and special projects where additional consultant assistance Is needed. Community Development staff will return to Council In August with a proposal for its consideration. 7. COUNCIL LIAISON REPORTS o Councilor Sherwood reported that the Affordable Housing Commission (regional group) has decided to go ahead with efforts to create a real estate transfer tax at the State Legislature. Representatives from the Affordable Housing group will meet with Washington County officials to present their proposal. This would be a tri-county tax. At this time, the proposed tax would be 0.8% of all real estate transactions over $180,000. o City Manager Monahan advised that the St. Vincent dePaul request for assistance will be scheduled for Council consideration on June 22. He noted there has been some money expended from the City's affordable housing assistance budget for Bonita Villa. A review is needed to determine whether St. Vincent dePaul meets the current affordable housing assistance guidelines. Council could also revisit these guidelines. Councilor Sherwood reported that St. Vincent dePaul assists by giving about $10,000 per year to help pay rents for low-income individuals. There was discussion on the Community Development Block Grant program and the pros and cons of staying with the County's program or setting up the City's own program (once the City's populate exceeds 50,000). 8. NON-AGENDA ITEMS o Councilor Dirksen advised that Paul Owen of the Summerfield Civic Association contacted him asking him when the City would be considering the question of sidewalk and right-of-way maintenance for areas along major streets. Mayor Tigard City Council Meeting Minutes -May 18, 2004 Page 4 Dirksen reminded everyone that this had been removed from the street maintenance fee discussions for review at a later time. Councilor Sherwood commented that the street maintenance fee had been implemented very recently and said she would prefer to give this some time for everyone to make sure it was working out satisfactorily. Council also recalled that there had been some work done by staff identifying potential areas and costs associated with doing maintenance work along major streets. City Manager Monahan said this information could be brought to Council again for another review this summer. There was discussion on the possibility of a joint volunteer/city staff effort for some of these areas. Mr. Monahan also suggested that the Summerfield Civic Association initiate the conversation with the City regarding a joint city/volunteer effort. Mayor Dirksen advised he would contact Paul Owen. One idea would be to start with a "pilot project" (smaller area). 9. EXECUTIVE SESSION: Not held. 10. ADJOURNMENT: 8:48 p.m. t ra- Gtr Catherine Wheatley, City Record Attest: ayor, i o agar Date: ".-T4 A. I:18dM%C9 *=%200A040519.d= Tigard City Council Meeting Minutes -Mayl 8, 2004 Page 5 W UNC[L ~rv~ x'W ti g % r, CITY OF TIGARD T4!i,n 1"YA 6e303~.rp. f OREGON J4"Sk S=a x N sr x - CtTY HALL k 5 1 f~HALV~UV ~,~1~~ OR 9?'2`23 PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). L x J o SEE ATTACHED AGENDA a COUNCIL AGENDA - MAY 18, 2004 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING MAY 18, 2004 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non Agenda Items 6:35 PM 2. REVIEW OF BULL MOUNTAIN ANNEXATION PLAN • Staff Report: Community Development Staff 7:20 PM 3. REPORT ON RESOURCE CITIES EXCHANGE PROGRAM - SAMARINDA AND BALiKPAPAN, INDONESIA • Staff Report: Administration and Finance Staff 7:35 PM 4. DISCUSS STREET NAMING PROCESS AND POLICY • Staff Report: Engineering Staff 7:55 PM 5. UPDATE ON STATUS OF THE WALNUT STREET IMPROVEMENT PROJECT AND PRESENT PROPOSED CLOSURE OF WALNUT LANE AT ITS INTERSECTION WITH WALNUT STREET • Staff Report: Engineering Staff 8:15 PM s 6. DISCUSS METHODOLOGY APPROACH FOR LONG-RANGE PLANNING FEES • Staff Report: Community Development Staff i8:35 PM ' 7 COUNCIL LIAISON REPORTS 8. NON-AGENDA ITEMS COUNCIL AGENDA -MAY 18, 2004 page 2 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 8:50 PM 10. ADJOURNMENT 1: 1ADM%CA1HI1CCA2W4WM0818.E= COUNCIL AGENDA -MAY 18, 2004 page 3 AGENDA ITEM # oZ FOR AGENDA OF May 18, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Review of Bull Mountain Annexation Plan i PREPARED BY: Jim Hendrvx DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Informational session to review the Bull Mountain Annexation Plan criteria, legal requirements and land use hearing process. STAFF RECOMMENDATION That Council use this session as an opportunity to refresh their knowledge of the annexation plan and process. No action requested. INFORMATION SUMMARY The City of Tigard is proposing to annex the Bull Mountain area through the annexation plan process. State law ORS 195.205 allows the City to annex territory within an urban growth boundary (UGB) pursuant to a detailed annexation plan, subject to voter approval. First, however, the City must hold two hearings: 1) a land use hearing on the annexation plan, and if the plan is approved, 2) a public hearing to approve the ballot title, thereby placing the issue on the ballot. The City Council held a public hearing on the Bull Mountain Annexation Plan in December, but determined that additional time was needed to work with Washington County and the public. At its December 16, 2003, meeting, the Council considered and unanimously adopted a resolution directing staff to schedule an annexation plan public hearing in July 2004 and to consider placing the measure on the November 2004 ballot. At the April 20, 2004, work session, Council reviewed the schedule for a July 27 land use hearing. This May 18 work session is designed to review the Annexation Plan criteria, legal requirements and land use hearing process prior to the hearing. It provides City Council with the opportunity to refresh its knowledge and clarify any questions regarding the plan, process and criteria. This work session will not address the white papers currently being developed by the Bull Mountain task forces. At its December 16, 2003, meeting, the Council directed the formation of these task forces to provide additional time for public discussion and understanding of key impacts from annexation. The four task forces are police, roads, parks and open spaces, and planning, and they are developing white papers based on their meetings. This is a separate process from the land use hearing, and the white papers will be addressed by the Council at its June 22nd meeting. OTHER ALTERNATIVES CONSIDERED Not applicable. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal #2 - Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST N/A FISCAL NOTES N/A Three Separate Processes 1. White 2. Land 3. Ballot Papers Use Title The Bull Mountain Hearing Annexation Plan July 13 Adoption July 27 Hearing August Hearing Purpose: Does Purpose: Place Purpose: Plan Plan meet land Plan on Nov. Transition menation use criteria? Imple ballot? UDint vote) May 18, 2004 Y r Strategies for If approved, if approved, Parks, Police, can be placed effective July 1, Planning, Streets on ballot. 2005 Tonight's Session • Refresher Course on the Annexation Plan 1) Process - past and current events 2) Land use hearing process 3) Legal requirements 1. Process -,'Opportunity to ask questions i Annexation Process Annexation Plan Process Dec. 2+ 16: Public hearing 2003-04 choice action delayed to adopt plan; formal 2003 Annexation Dec, 16: Subcommittees established to review Plan plan transition Issues; meet Feb-May. Council Bull Mtn. Services reviews white papers June 15 Study Assessment April 20: July hearing schedule reviewed 2001-03 Report July 27: Land use hearing 7i' ~rdptomprchensiVe Plsn , August: Ballot title (if plan adopted) Urban Panning Area 19805 . a ~A~roe ent'3'r 1 November: Vote (if plan adopted) ii/ash. Co"li~iBffl1 Mtns July i. 2005: Welcome to Tigard (If passed) What is an Annexation Plan? ■ A proposal for providing an urban level 2. The of service and transferring households into the City of Tigard. Annexation Plan a Through a land-use hearing process, Council can adopt the plan. ■ If adopted, the plan can be placed on ballot for joint Bull Mountain-City vote. Why an Annexation Plan? The Plan ■ Requires long-term annexation strategy The Bull Mountain Annexation Plan for large-scale area proposes annexing the complete Bull ■ Allows City to plan, provide for, and Mountain area in 2005. manage growth in area - limited now : 1,378 Acres ■ County agreement: City shall endeavor to : Approx. 7,600 Residents* (10,000) annex Bull Mountain in near to mid-term a Allows vote of both affected areas 2,678 Homes (3,600) Does not include urban growth boundary ■ Step toward collecting parks SDCs areas 63 and 64. ;T ~~-~(i, {E - 4t 1. r. .uLL MO11M4N N 3. Land Use - - Hearing Process r 2 Land Use Review Criteria Plan - State Criteria >The Council is scheduled to hear the ♦ ORS195.220: Five Plan Criteria for land-use application on 3uly 27. Annexation Plans Council must decide whether or not 1. Local standards of urban service availability to approve the plan. 2. Schedule for providing urban services D Council must make a decision based 3. Timing and Sequence of Annexation on how and if the Annexation Plan 4. Effect on existing service providers meets the following criteria: 5. Long-term benefits of the annexation plan 1. State, 2. Metro, 3. City i State Criteria Metro To annex, area must be: ♦ Plan staff report must address: - In UGB ■ Urban services are available - Subject to Urban Services Agreement ■ Existing service agreements - Fiscal Impact Analysis - In an Annexation Plan, subject ■ Consistency with all applicable plans to a public hearing with public notice published in local paper ■ Withdrawal of territory from entities? ■ Proposed decision effective date I City Criteria ® City Criteria Tigard Community Development Code: CDC 18.390.060 Type IV Procedure. The B.Annexation approval based on: recommendation should consider five 1. All services and facilities are available factors, where applicable: with sufficient capacity to provide service; 1. Statewide planning goals. 2. Federal, state statutes + regulations 2. Applicable Comp Plan policies and 3. Metro regulations implementing ordinance provisions satisfied. 4. Comprehensive plan policies . Convert zoning to City zoning (already S. City implementing ordinances. in effect) 3 City Criteria City Criteria Comprehensive Plan Annexations shall be approved based on Citizen Involvement findings for: Adequate cal2acity for 1. Water; 2. Sewer; a. Annexation eliminates "pocket" or "Island" 3. Drainage; 4. Streets; 5. Police; and 6. Fire b. Will not create irregular boundary Protection at area's most Intense use. and making it difficult for police to respond without the igrdtly reducing service levels to ~ City o of f Tigard c. Pollee department has commented d. Land located in Tigard Urban Planning Area, YI The City shall orovide urban services upon contiguous to City boundary annexation C. Annexation can be accommodated by urban services Hearing Preparation Land Use Hearing Structure 1. Public notice Issued to households, 1. Land Use Type IV Procedure newspapers, and site posted 2. Staff report 2. Staff report completed and available 3. Public Testimony on the criteria 10 days prior to the hearing 4. Council decision I Council Decision: New UGB Areas s j 1. Plan meets criteria: adopt the Plan. ! Sites 63 and 64 ■ Part of Metro's Dec. 2003 UGB Expansion ' or ■ Adjacent to Bull Mountain area I 2. Plan does not meet criteria: ■ Metro estimates 1,735 dwelling units on Deny the Plan application. 480 total acres ■ Areas are under County jurisdiction ■ Currently zoned at FD20 (min. 20 acre) i 4 L - _ ..w. N~..~ New UGB Areas a The Bull Mountain Annexation Plan does not include Sites 63 and 64 > March 03: Council said it wanted to focus on Bull Mountain first. }ry > County jurisdiction (not Tigard) 3 a i) _ > Need a concept plan - County has ~.^F. I:!•uar not determined who will conduct > Concept Plan: urban services, land uses, transportation, resource protection, public facilities/services, schools ILL Discussion i i i 5 AGENDA ITEM # FOR AGENDA OF May 18, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Report on Resource Cities Exchange Program - Samarinda and Balikpapan, Indonesia PREPARED BY: DEPT HEAD OK CITY MGR OK U~ ISSUE BEFORE THE COUNCIL Council will hear a review of the City's Resource Cities Exchange program with Samarinda, Indonesia, completed in 2003, and the program extension that now includes both Samarinda and Balikpapan, Indonesia. STAFF RECOMMENDATION Staff recommends that Council hear an update on the City's Resource Cities Exchange Program focused on past achievements as well as the work program for the coming 15 months. INFORMATION SUMMARY Since 2002, Tigard has participated in the USAID-funded Resource Cities Program, assisting local governments in Indonesia in strengthening municipal management and encouraging participation by citizens. The initial 18-month exchange with Samarinda, Kalimantan Timur, ended successfully in late 2003. In December 2003, Tigard and Samarinda applied for and were awarded an extension for up to two years. Along with the extension, a second Indonesian city, Balikpapan, was added to the exchange. In March, Craig Prosser and Bill Monahan took part in the initial exchange of the three-city program. The result of the exchange was the development of a Memorandum of Understanding and a Prioritization of a 2-Year Action Plan, or work plan. During the workshop meeting, Council will be presented with an overview of the program achievements to date and a preview of the activities to take place in the coming two years. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. December 4, 2003, Extension Request 2. Memorandum of Understanding 3. Prioritization of 2-Year Action Plan 4. Resource Cities Program Working Agenda FISCAL NOTES The program is funded by USAID. 1.%&&n w*St V4V4051V*K$Mn4 v4.dw December 4, 2003 Building Institutions for Good Governance Carol Bartl, Program Manager Graha Iskandarsyah 5'h Floor A Iskandarsyah Raya No. 66 C, Kebayoran Baru Jakarta Selatan 12160 - Indonesia Re: Extension request - City of Tigard, Oregon and Samarinda, Indonesia Dear Carol, Thank you for the opportunity to apply for a two-year extension to the Resource Cities Program. Tigard would be honored to have the opportunity to continue to work with ICMA and the City of Samarinda. Over the past 20-plus months, a unique four-party partnership took place that benefited Tigard, Samarinda, Washington County, and Kutai. We would like to continue the partnership with Samarinda for the next two years. The results of our initial efforts have been impressive, continuation will allow us to strengthen the positive results of the program so that the improvements made will truly become institutions for good governance. Our successes have been founded on developing expertise on citizen involvement, mediation skills, accounting and budgeting, and assessment of environmental needs - waste, recycling and natural resources. Development of professionalism of the key personnel for Samarinda and Kutai who have participated has been impressive. During the most recent Tigard visit to Samarinda, we were struck by the fact that so many of the suggestions and examples of good governance that we have suggested over the past 20 months have been implemented and/or are being discussed with conviction. For example, we have consistently stressed the need for bringing environmental education and awareness to children in the earliest levels of education. Providing children with new ideas which they can carry forth through their educational careers has unlimited potential. Many examples exist in the U.S. - recycling, anti-smoking, appreciation of nature - trees, rain forests, streams - which can be demonstrated in Samarinda. During our recent trip, we consistently heard Samarinda officials stress their agreement and commitment to devote resources to early education. We saw evidence that they are carrying out their commitment with action. Over the next two years, together we would work on increasing citizen involvement, focused on improving the health and environmental capabilities of the Samarinda community. Our earlier partnership has allowed us to gain knowledge of history, facilities, personnel, and opportunities. We have developed strong working relationships and personal friendships. Our mutual respect is evident and our commitment to future success extremely strong. We would be honored to have the opportunity to continue our successful relationships enhancing the capabilities of Samarinda while strengthening each of our management teams. The benefits we have each gained to date have been far beyond our expectations from when we first met in February 2002. We hope to continue our excellent record of success. Sincerely, William A. Monahan City Manager ICMA/USAID INTERNATIONAL RESOURCE CITIES PROGRAM PROGRAM EXTENSION REQUEST DECEMBER 5, 2003 CITY OF TIGARD, OREGON, USA & CITY OF SAMARINDA, INDONESIA BACKGROUND In February 2002, the cities of Samarinda, East Kalimantan and Tigard, Oregon signed a partnership agreement and developed a work plan designed to assist Samarinda with some of the critical issues they faced. The goals (which are bulleted and results of this partnership are highlighted below: ■ Develop an improved citizen participation process based on communication between the citizens and city staff using more effective means. Educate all city staff on present city vision and how to involve the citizens in the evaluation and update of the vision. Results: During the partnership efforts, Samarinda and Tigard determined it would be more beneficial to adjust the focus of this goal to address water related issues rather than the city vision. The water and wastewater systems needs became a major focus. Among the topics discussed were: maintenance, planning & funding; addressing water loss; prioritization for equipment replacement; possible American Water Works Association (AWWA) partnership; and recreational opportunities in the watershed area. Other than water, a city budget committee was formed comprised of citizens and council members to provide a process for two-way communication with citizens. `y Train key management staff in all city departments in effective dispute resolution and communication techniques. Results: Samarinda staff was trained to effectively communicate with others (staff members, citizens and councilors) and they demonstrated an understanding of the benefits of improved citizen participation, learned how to communicate more effectively and developed a better method to determine how and when to best involve citizens in a process. People of influence in the Samarinda governing system (Rusman Ya qub and Soeyitno Soedliman) spent one week participating stateside in intensive training to develop mediation skills with some emphasis in training the trainer. This is an area that needs more work, but to-date has been very effective. Using the vision as a starting point, initiate a program where city employees meet with the public and facilitate communication on the vision and how it will be evaluated and updated. Results: Samarinda staff was trained to effectively communicate with others though the focus of the discussions was not vision but that of water, city budgeting and solid waste recycling. Develop and adopt a citizen involvement process for all city departments which calls for obtaining input on projects and plans, reporting issues, plans and successes and reports back to the public at least annually through the budget process on department performance. Results: Samarinda staff was trained to effectively communicate with others and a council/citizen budget committee process was developed as a way to initially develop stronger skills in this area. Ali Fitri Noor, Samarinda's Finance Director, worked with Tigard in developing measurable and useful performance measures for inclusion in the annual budgets. ■ Develop an in-house training program to improve Samarinda accounting practices with ' emphasis on double-entry accounting. Train Samarinda accounting staff in best accounting practices with a focus on double- entry accounting. Results: Samarinda provided English-enhancement training for their accounting staff and Tigard provided "train the trainer" programs and double entry accounting information. Samarinda staff presented the in-house training to their accounting staff with Tigard assistance on-site. This was highly successful with Samarinda then taking the lead regionally to train other cities. Other areas of change were: digital spread sheets were introduced to Samarinda to assist with reconciliation processes; between a bank in the US and one in Indonesia software was provided to Samarinda to better develop financial reporting information. Develop a catalog of all possible revenue sources that may be available for use in Samarinda. Provide training and discussion to assist Samarinda staff in selecting an option or options that would work best in Samarinda. Assist Samarinda staff in developing a work plan for the adoption of the chosen option or options. Results. A catalog of possible revenue sources was not developed. However, a variety of Government Finance Officers Association (GFOA) and International City/County Managers Association (iCMA) documents were provided to Kutai by Washington County, Oregon with the understanding they would translate them there and then provide a copy to Samarinda. Samarinda has not received this yet. Tigard did, however, assist & train Fatun'ahman Alhinduan, Director of Water Supply Institution in Samarinda, Muhammad Saili, Secretary of Samarinda, and Fauzi Jailani, Council Member in rate development methodologies and implementation strategies, investor-owned utility structure/finance, as well as specific rate methodologies for a water utility. Primary and secondary school curriculum on water conservation was also provided for Samarinda school teachers. • Create a solid waste recycling program and initiate education of the community on the benefits and practices of recycling. Design a recycling program aimed at household customers of the Sanitation Department as well as businesses and non-profits. Results: Samarinda staff was trained in the concepts of Tigard's recycling, solid waste collection and transportation operations. During citizen involvement training sessions, education of children in the elementary grades was stressed as a way to provide a basis for cultural education/change. After those training sessions, this goal was modified by Samarinda and Tigard to focus on recycling training and education through the school system. During 2002-03, a new requirement was instituted by Samarinda to require recycling training in the schools. Tigard and Washington County provided samples of grade-specific curriculum for Samarinda to use in developing their program. There was also discussion about recycling education in the school system being important not only for solid waste but for water quality (tied to the partnership exchange with State of Oregon to cleanup the Mahakam River), saving the Orangutan, and other environmental efforts in East Kalimantan. Initiate the recycling program citywide. Results: Samarinda staff was trained in the concepts of Tigard's recycling, solid waste collection and transportation operations. After the initial training, Samarinda determined they were more interested in continuing the efforts with education of the children to achieve a long-term cultural change rather than starting a formal or required recycling program at this time. ■ Items outside the Partnership program that were accomplished through the 18-month relationship. Application of performance budgeting. Results: Samarinda received training and printed materials about performance budgeting. A short list of best management practices was discussed and Samarinda is looking to implement these budget strategies. Phase II Partnership Application The Cities of Samarinda, East Kalimantan and Tigard, Oregon would like to extend their Indonesian - U.S. Partnership to further develop efforts in citizen involvement, recycling, water conservation education and water system management and operations. Leadership The members of the Tigard City Council demonstrated their commitment and willingness to participate in the program with adoption of a resolution on December 2, 2003. A copy is attached. In addition, Council President Craig Dirksen has indicated that he is interested in participating in a delegation to Samarinda. Councilor Dirksen participated as a citizen facilitator and member of the Tigard Budget Committee before he was elected to the Tigard City Council. His background and expertise would be useful in continuing the training of Samarinda Council and citizens in citizen involvement techniques. The Mayor and citizens of Samarinda and the Samarinda Council have a very high commitment and willingness to participate in the program and are ready to allocate their budget for the success of the program. The Mayor and Council members have demonstrated this commitment during the past twenty months through their participation in training and events in Samarinda and as delegates to Tigard. Management As in Phase I of the Samarinda/Tigard partnership, the City of Tigard will provide the best technical, professional resources available to work with Samarinda's elected officials and staff. In some cases, they will come from other agencies such as the City of Beaverton's Dispute Resolution Center for mediation training and Murray Smith and Associates (MSA) for water system development. Both have generously contributed their resources to the initial program. In fact, MSA's principal, Phil Smith, donated seven business days to the most recent exchange. His business partner, David Liebrandt, is enthusiastic about being part of a future delegation to Samarinda. David has taken part in training of Samarinda officials during the latest delegation to Tigard. Mike Miliucci, Director of the Beaverton Dispute Resolution Center, is equally enthusiastic about contributing as part of a delegation to Samarinda. Mike and his staff provided a full week of training to Samarinda officials in June 2003 and would assist in training a larger group of officials in Samarinda. Other Tigard officials who have participated in the past will again be available to assist. The list of officials includes the City Manager, Assistant to the City Manager, Finance Director, Public Works Director, Assistant Public Works Director, Financial Operations Manager, and Senior Management Analyst. Also as in Phase 11, the overall partnership would be managed for Tigard by the City Manager, William Monahan with various components managed by department directors and management staff. i j i i Vision The City of Samarinda faces a number of critical issues including water system management and a need for effective citizen participation programs to provide for two way communication in the decision making process. The focus for the next phase of the partnership would be to take on one major issue facing Samarinda - water management and operation and to further develop citizen participation programs to equip Samarinda's citizens, elected officials and staff to work together to resolve critical issues in the future. In addition, Samarinda recognizes the importance of the watershed of the Mahakam River. Tigard is interested in helping to facilitate meetings of local governments that impact the Mahakam. To assist in this effort, Tigard will enlist the assistance of Clean Water Services (CWS), the Washington County based wastewater and storm water public utility that is protecting water resources in Oregon's Tualatin River Watershed. CWS is known for innovative storm water, flood management projects, water quality, stream enhancement projects, and fish habitat protection. CWS has won national awards for communication efforts to educate citizens on how the community's investment in the Tualatin River has paid off for a healthier river and cleaner water. A recent award-winning video demonstrated how the Tualatin River is managed today to protect the water resource needs of the growing community. The City of Tigard is an active participant in CWS's programs and is featured in the award-winning video. In summary, Samarinda's vision of a cleaner source of drinking water from the Mahakam River certainly can become a reality. Tigard and its local resource partners (MSA and CWS) can contribute to the effort bringing demonstrated expertise and results. Community In the prior exchange, the Samarinda community participated in development of Samarinda's plan for five years. The planning process was adopted from Kabupaten to the City of Samarinda. In the budgeting process, there was community involvement through the legislative body in what Samarinda called the public consultation process. In development projects in Samarinda, legislative members together with the executive body, go to the public and gain some opinions and information from the local community about the implementation of these projects that are taking place in their area. To improve the community participation, the local government established many working groups or forums to intensify the participation process from the community and other stakeholders that focus on particular areas (e.g., Water Forum, Working Group of Mahakam River, etc.) In Tigard, other community organizations have participated. In Phase I of the partnership the City of Beaverton Dispute Resolution Center staff provided several days of mediation training. The Center has served Tigard for several years as its neighborhood community mediation program. The Samarinda delegations made presentations to two local Rotary clubs. Staff from the Tigard- Tualatin School District provided training to delegates on curriculum development. Delegations from Samarinda also toured the Clean Water Services sewerage treatment facilities, the Pride Disposal recycling center and the Joint Water Commission's water treatment facilities and dam. i i' Citizen Participation In Phase 11 of the partnership, the City of Tigard proposes to expand the citizen participation training for Samarinda to include more staff and elected officials in mediation and dispute resolution training by the City of Beaverton Dispute Resolution Center staff and Council President Dirksen. In addition, the City of Tigard proposes training to expand the education provided to school children on water conservation, recycling, mediation and participation in a democracy. No Significant Barrier There are no foreseen trends or issues that will distract either Samarinda or Tigard from optimal participation in the program. Both cities have a record of adapting schedules or program components to maximize availability, interests and skills of specific participants. Sector of Technical Interest The areas that Samarinda and Tigard wish to cooperate in for Phase II are water management, education and citizen participation. The City of Samarinda is in need of a watershed management plan as a step toward ensuring clean safe drinking water is available to citizens. The City of Tigard would bring qualified professionals together to work on a plan with Samarinda staff and citizens. This commitment includes bringing outside professionals from the City of Beaverton, Clean Water Services, and Murray Smith and Associates, among others. The education component, as noted earlier, would focus on teaching young school children about water conservation, recycling and citizen participation in a democratic government. The citizen participation efforts would be expanded to include more Samarinda staff and some residents in dispute resolution and mediation training to provide skills for the community to participate in decision making on current and future critical issues. Communication between Partners and ICMA The Cities of Samarinda and Tigard have a record of preparing quality information and delivering it on time in Phase I. In addition, regular communication has and will take place. English language and electronic communication capabilities Many staff members of Samarinda speak English and have experience qualifying and preparing them for training. The City of Samarinda has a website and access to e-mail for staff. All Tigard staff and agency partners speak English and have daily access to e-mail. During Phase 1, several Tigard staff answered questions and provided support to Samarinda staff through email. Demonstratable results The results from activities undertaken during Phase I of the program are summarized in the Background Section of this response. A Level of contribution in the vast: in kind commitment in the future During Phase I of the exchange City of Tigard staff and agency partners contributed almost 1,030 hours with Samarinda delegations in Tigard. Tigard staff and consultants contributed over 600 hours in Samarinda. Samarinda staff contributed at least a similar amount of hours both in Indonesia and Tigard. Diversity We have been advised that we don not need to respond. Submitted by: Wiliam A. Monahan, City Manager City of Tigard, Oregon - Disk 1 - Phase 11 Letter of Request `A g IIXPA4 Akss~g~nan A c ,~ott~t N~~NG ruawt°° QF uNpf-RgT A MQ~NpUM A, ME MARINO r CM ~N of the ~6NESIA NT SE~A~AMp,N GO~E EAs- KA4IMANTAN, NQT A ARINOA, and Pp p4, EAST M ERINTAH Y,O ERs, I l 0O lesIA NT of the City NpQNES1A p LtMAN-IAN TIM GOVERNM Kp,-IMANTAN, dan IKpApAN, and ON, USA, RINTAH KO uR, L NOONESIA 1 of TIGARO, ORE pEME ANT AN TIM the C t`I Kp,~1M dan and MANAGEMENT RO, ON, USA UVAV AT1Gp~ OREG ATIONAI-CI p~CIATION PEMERINTAN KOT INTERN ASS dan MANAGEMENT {or the iTY~COUNv E -",Es pROGRAM page ti of 5pa9es TIONAt-ASSOCIATION RESOURC 1NTERNA , tentang KOTA pROGRAM y TRNW Halama~ ~ dan 5 tembac - oloo ' • da we: day of Maroh 2004 ►n Sa Friday, 5"' tthe fifth) On tahun 2Q44 r of of Samarinda, ac~n9 on Maret tangan d► Mayo Samarinda, at~ tan99al a, t kaml,Y lng be pCH WINS: behalf of the OW 1 H, pads I ► Jum di Kota Samarind hal in► 36T19 of galikpapan, on bawahlnl: Samannda data Hama an, berternpat Walikota ata Mayo City of BalikpaP, H. ACH,W%j) ppWtAS' bert►ndak untuk Samarinda. HAMID' half of the 1 pemerinth K° 2 H. OADA~ , ac8n9 on behalf of the dalam hal ini alikpk dan arcs nama C City Mana9er AMID: Walikot B an MONpHAN; of'tigard, 3 WILLIM A 2 H. IMDp`AD H pemerin ah Kota 6alikpaP hal in► acting on behalf er, dalam alas program Manager, Program' The City Mana9 untuk ard, Cities IAM 1001"A"" bertiindak -Tigard, CAROL 6P~-tL' of source) GitY~COUn~ ICMA) SILL mews Femenntah Kota IntemahOna ssoda`on Ma C ' 3. Ham 4' nagement A Indorses►a• Manager program iviv ram alas pROL BARTL: Kemitraanb ndaK untuk dan 4. C rneWak►li, Intematonal The Manage ment sia. AGREED the Intemahonae ityj~ou bl 1CMAl, lndone is sponsored by ended by th Assoc►ation l Cities Program Tatars IICMA),ment (USAID)• P's The,Coun Man end e In em Tonal Develop ist local 1. gERSEpAi`T' C ty States A9 l arakan United to ass, Yang diseleng9 Cities program are manage'' 1;c mun►c►pal democta ram Kemitraan Kota ement Associat+i s e Resource prog CitylCity Ma da the United Sta oafs of M thening uraging tu'C SAID). 2The 9 entry in strenaelivery, and en 1. Bahwa Intemation al b►aY oleh the s ban ment lU governm ublic service nt 'Pales. , adalah ata evelop untuk improving p then citizens. (1CMA) page 2 Agency for Intemat►°nal D Kota adalah katkan pa~cipaton by Kemitraan mening Bahwa t')uanemer nth daerah dalkmtkan kema wparga 2 membantu p apmen kota~e dorong Partisipas► kemamPua ma yarakat, dan pelayanan Halaman 2 dan 5 lembar 0000 a.GV►D►v►► ► ► R►t' 000 City of Balikpapan the rce cites - s the City of Sa e agreed to a n►ng heso a no areas and 3 Wherea C of -f. months °f a1 management technical mu►i►ciPCitizen Pafic►palon• a an dan wrdhrne 18 nteen) Kota secara dem okratis galtkp p drt►cally in the Educat►On and da, Kota ota Kota Mltra di spe ement, Kota Samarin rYrenjadt K bulan SOW Water Manag of 8alikpapa pemennta anbelas) dalam he City technica 3• Bahwat and telah s pa lam ;8 ~delap khususnya olaan arinda an develop ects d be Kota T g Of Sam lved to a to sesarnanya danaskah bidang teknis pemg Wh the C T►ga ~ have resolved projthe cl antara aninya 4 eseas C►tY of untc►pa1 m tween ditanda-tang untuk bidang' and the t m we effort be Action Plan for spe ~ the Kota Part►srpas► Warga' dan throu9 pen9el0laan coo Pera par, pendidikan, dan galikpapanKerja implemented arindaI Kota ' can akan of Balikpapan h Kota Sam n suatu Ren arinda and he OW have resolved to h rum of Bahwa Pemerinta menge!~'bangka elolaan Kota Yang City Of Sam Cites a 4. rd tela ke ratan Deng diantara Kota-Kota Wtrereas. he Of Tigard as Resouteen a wide spe,~ership, Kota Tiga iatanu Y kerjasarna 5. the City e links h►s p teknis untuk keg a and encourag rs through ovem'mental Kan melalui p do be r, ctors of dtterap • Kota Balikpapan include and immunity meothernstituptaons, and p CMA se rriitra ini Kota Samarinda, . a telah meng►kut citizens and edOummu nai ubGc ,s National ntah da di antara ra luas inctudinglons LNG and inc articipa nd S ponsorin9 a Eas va lug 5• , T ge derisebagai Kota-k° asama secs kola melalu► organiza including r and in K ~mrrrunities, s Conference a local venue ma war9a ranya lembaga the practiCO held at Kan dan mendorong arakat dan kalangan s asuk than ta t kalangan innovat►ve seminar to serta araka , practices be bungan kemaaan aniswadya masy arakat untuk dalam masy asi dalam Kalimantan' and the lembag swasta lain Tanya part►sip ktek City of BalikpaPaResource pendt&W, aupu termasuk dianta prakieV Pra arinda the them Support, pernerintaart►sipasi, tCMA tentang Lokal lentang City of Sam to contin gA1DiICMA turut bell , Serrrinar and have con d the d penOd erensi Nasional araan Timur. 6. ~Nhere°{ st' i9 a beyond the °f cv ommuntties K°np • dan Penyelengg al►mantan City artnels"I tween their Inovat►f, pra P erbaik di K a an, dan Cities p inable link be praktek KOta galikpk %vissama to form a susta arinda, be negarively Bahwa Pemenntah seKOW p k a untuk melanlan a~SA1DiICMA arties may rt1es shall 6 Tigard Wan Setelah du u g hubungan yang of the p will, the Pa oafs Kota Kota-K° membang kat Kota-Kota that one then by °°d awned g Keniitraan untuk masyara in the situat►or► a Majeur, b ►n the aforemen atlud► antara Volga mainta berakhir,. y affected by Cwn in order to ent. %rkelanlutan ihak $eek a so Of this agreem a es, es page 3 of 5 p 9 tersebut. tan pada and objectiv u keadaan di luar kekuaskerug dengan adi suat an9 n'engakibatka ua Apa pihak ,Ka sem 7 bila terj ur Y d d yang atau force male atau lebih, ma an tujuan salah satu I? ~aderr►i tercaPa` t fah ak bersepakat untuk ittkad balk d di atas, dgsebutkan yialaman 3 dan 5 lembar menyelesaikannya secara musyawarah untuk mencapai mufakat. 8. Hai-hal yang tidak atau belum diatur dalam naskah ini dan 8. Anything that has not been addressed in this MOU but is yang dianggap penting, akan ditetapkan secara tersendid deemed important will be appended to this agreement and atas persetujuan semua pihak. Naskah ini bedkut Rencana signed by all parties. This MOU and the referenced Action Plan Kerja yang disusun merupakan bagian yang tak that will be attached shall together constitute the entire terpisahkan dalam seluruh kesepahaman di antara semua agreement between parties. pihak. 9. Masing-masing pihak berhak untuk membatalkan 9. Each party reserves the right to cancel its participation in this partisipasinya dalam kesepakatan ini dengan alasan agreement for any reason at any time upon written notice to tertentu melalui pembedtahuan tertulis kepada pihak-pihak the other parties. At the discretion of USAID, if upon review of yang lain. USAID, atas pertimbangannya sendiri, jika the results of the assistance, whereby USAID in its sole menganggap bantuan yang diberikan tidak mendapatkan opinion believes that further assistance is likely to be hasil yang efektif, dapat mengurangi, menunda atau ineffective, may reduce, suspend or terminate any and all menghentikan segala bentuk bantuannya. Selanjutnya, bila further assistance. Further, if USAID is unable to commit USAID tidak lagi mampu memberikan bantuannya, further resources to fund assistance, whether likely to be meskipun program berjalan efektif atau tidak, maka USAID effective or not, USAID may, as its sole discretion, reduce, atas pertimbangannya sendiri dapat mengurangi, suspend, or terminate any and all further assistance. menunda, atau menghentikan bantuannya. Demikian kesepahaman ini dibuat dan ditandatangani para pihak In witness whereof, the parties hereto have hereunto set their hands di Samadnda pada hari dan tanggal tersebut di atas, dibuat and seals on this Memorandum of Understanding in Samarinda as dalam rangkap 4 (empat), yang masing-masing mempunyai of aforementioned day and date, in 4 (four) copies and are all valid kekuatan hukum yang sama. and have the same legal acknowledgments. Halaman 4 dad 5 lembar Page 4 of 5 pages. WALIKOTA BALIKPAPAN WALIKOTA SAMARINDA H IMDAAD HAMID H. ACHMAD AM1NS PROGRAM MANAGER 1CMA Resource Cities Program CIT ~ MANAGER , GARD CAROL BARTL WILLIAM MONAHAN Page 5 of 5 pages. Halaman 5 dad 5 lembar PRIORITIZATION of 2-YEAR ACTION PLAN PRIORITAS RENCANA KEGIATAN 2 TAHUN Samarinda-Balikpapan-Tigard EDUCATION for Elementary Schools Pendidikan untuk sekolah dasar. PrioriBahasa In ris Bahasa Indonesia (1) Environmental Education Training . Pelatihan Pendidikan Lingkungan untuk for teachers ara guru (2) Environmental Education • Praktek-praktek / aplikasi tentang mata Application/practices for pelajaran lingkungan di kota. environmental "lessons" for the city (3) Education Management: teaching • Pengelolaan sekolah: metode methods, formulating curriculum, mengajar, penyusunan kurikulum, student discipline enera an disi lin ada siswa (4) • English as a second Ian ua e • Pen a'aran bahasa In ris (5) • Virtual "sister" classes • Kelas Mitra secara virtual (melalui internet (6) Curriculum studies • Ka'ian tentan kurikulum lin kun an WATER MANAGEMENT / pengelolaan air. Priori Bahasa In ris Bahasa Indonesia (1) Distribution: How to operate • Distribusi: bagaimana sistem distribusi distribution system; leakage dioperasikan; pengelolaan kebocoran. management (2) Flood Management: manage water • Pengelolaan banjir: pengaturan kolam control basins; manage vegetation pengendali banjir, pengelolaan vegetasi to retain & treat water untuk penyerapan air dan pencegah banjir. (3) Waste Water Management: • Pengelolaan air limbah: air kotor rumah- + household sewage; community tangga, pendidikan masyarakat tentang education in sewage issues air kotor dan limbah. (4) Production: improvement/efficiency • Produksi: peningkatan efisiensi dan and water conservation erbaikan sistem, cadan an sumber air. (5) . Building citizen support for the • Menggalang dukungan masyarakat waters stem untuk sistem en elolaan air. D i CITIZEN PARTICIPATION / partisipasi warga PrioriBahasa In ris Bahasa Indonesia t (1) • Building citizen support for rate • Menggalang dukungan masyarakat increases untuk kenaikan tarif. • Mediation • Mediasi / mencari jalan tengah • Citizen involvement for maintaining • Keterlibatan warga untuk pemeliharaan city cleanliness kebersihan kota. • Citizen involvement in budget • Keterlibatan warga dalam penyusunan formulation at Development Forum anggaran melalui Forum Pembangunan (April) (April). FULL LIST of 2-YEAR ACTION PLAN RECANA KEGIATAN PENUH 2 TAHUN Samarinda-Balikpapan-Tigard EDUCATION for Elementary Schools / Pendidikan untuk sekolah dasar. Bahasa In ris Bahasa Indonesia • Environmental Education • Praktek-praktek / aplikasi tentang mata pelajaran Application/practices for environmental lingkungan di kota. "lessons" for the city • Curriculum studies • Ka'ian tentan kurikulum tin kun an • Environmental Education Training for • Pelatihan Pendidikan Lingkungan untuk para teachers guru • Virtual "sister" classes • Kelas Mitra secara virtual melalui internet • School Management: teaching methods, • Pengelolaan sekolah: metode mengajar, formulating curriculum, student discipline penyusunan kurikulum, penerapan disiplin pada siswa. • English as a second language • Pen a'aran bahasa In ris WATER MANAGEMENT I en elolaan air. Bahasa In ris Bahasa Indonesia Production: Produksi: • Finding water • Menemukan cumber air baku • Quality of water • Pen elolaan kualitas air • Improvement/efficiency • Penin katan efisiensi sistem an ada • Water conservation • Cadan an sumber air baku • Water supply • Pen ediaan / en aluran air baku Distribution Distribusi • How tooperate distributions stem Ba aimana sistem distribusi dio erasikan • Leakage management Pendeteksian / en elolaan kebocaran • Maintenance of pipes and meters • Pemeliharaan i a- i a dan meteran • Maintenance of water supply • Pemeliharan endistribusian air Waste Water Management Pen elolaan air limbah • Household Sewage Limbah air kotor rumah-tan a • General Management Pen elolaan air limbah • Community education on sewage Pendidikan kepada masyarakat tentang air limbah Flood Management Pengendalian banjir QF: Water Quality Facilities Sarana Kualitas Air, kolam en endali banjir • How to handle run-off Pen endalian air ermukaan • Manage water control basins Pen elolaan kolam en endali banjir • Manage vegetation to retain and treat Pengelolaan vegetasi untuk penyerapan air dan water ence ah banjir. • Watershed management Pen elolaan daerah resa an air Tariffs: Tarif: • Setting rates • Penentuan / en usunan tariff • Building citizen support for the water • Menggalang dukungan masyarakat untuk sistem system en elolaan air. • Systems development charges • Pajak pembangunan untuk pengelolaan air limbah. CITIZEN PARTICIPATION ! artist asi war a Bahasa In ris Bahasa Indonesia • Building citizen support for rate increases • Menggalang dukungan masyarakat untuk kenaikan tarif. • Mediation • Mediasi / mencari 'alan ten ah • Citizen involvement for maintaining city • Keterlibatan warga untuk pemeliharaan cleanliness kebersihan kota. • Citizen involvement in budget formulation • Keterlibatan warga dalam penyusunan anggaran at Development Forum (April) melalui Forum Pemban unan (April). Resource Cities Program Working Agenda Samarinda - Balikpapan - Tigard TOPICS OF EXCHANGE STAFF ATTENDANCE Exchange9 In Balikpapan/Samarinda - February 2004 2 delegates from Tigard Negotiation: • Two-year work plan • Memorandum of Understanding Exchange 2 In Tigard - June 2004 Samarinda: 2 delegates from Samarinda, 2 delegates from Balikpapan - 1 education person Education: - 1 education person • Environmental Education Training for teachers (1) Balikpapan: • Environmental Education Application/practices for - 1 Education Dept. official environmental "lessons" for the city (2) - 1 Principal of elementary • Virtual "sister" classes (5) school Exchange 3 In Balikpapan/Samarinda - August 2004 Tigard: 3 delegates from Tigard - 1 Public Works Director (or Water Management: assistant): focus on • Distribution: How to operate distribution system; leakage distribution management (1) - 1 Clean Water Svcs Rep.: • Flood Management: manage water control basins; manage focus on flood mngt. & vegetation to retain & treat water (2) waste water • Waste Water Management: household sewage; community - 1 Rep. from Murry Smith education in sewage issues (3) Assoc.: focus on • Production: improvementlefficiency and water conservation production improvement (4) Exchange 4 in Tigard - December 2004 (first week) Samarinda: 2 delegates from Samarinda, 2 delegates from Balikpapan - 1 Road & Irrigation Dept. Water Management: person • Distribution: How to operate distribution system; leakage - 1 PDAM person management (1) Balikpapan: • Flood Management: manage water control basins; manage - 1 Public Works person vegetation to retain & treat water (2) - 1 PDAM person Exchange 5 - in Indonesia NATIONAL CONFERENCE February 2005 Exchange 6 In Balikpapan/Samarinda - May 2005 (keep 2 May In mind - Natl' Education Day) Tigard: (3 of following) 3 delegates from Tigard - 1 School District Rep. Education: - 1 Trainer for teachers • Environmental Education Training for teachers (1) - 1 Retired Principal • Environmental Education Application/practices for - 1 Muslim Education Trust environmental "lessons" for the city (2) Rep. • Education Management: teaching methods, formulating - 1 Librarian (specialized in urriculum, student discipline (3) citizen participation) Exchange 7 in Trg = A-Ugctst-200 ~ 2 delegates from Samarinda, 2 delegates from attkpapara Citizen Participation: Mayor of Samarinda • Building citizen support for rate increases Mayor of Balikpapan • Mediation • Citizen involvement for maintaining city cleanliness • Citizen involvement in budget formulation at Development Forum (April) Tigard - Balikpapan - Samarinda Introduction Resource Cities Partnership ► ► Update on the w Resource Cities Partnership ► Bill Monahan s3 _,y r Craig Prosser Topics of Discussion Resource Cities Program ► History of program ► Results of first partnership ► Partnerships are sponsored through the US ► Background on the new partnership Agency for International Development (US AID) • Introduce the partners and administered by ICMA • Work plan • Schedule ► All costs (except for gifts and entertainment are paid for by ICMA/US AID ► Tigard & Washington County joined a partnership with the City of Samarinda and Kutai County in rt February 2002 Results of First Partnership Background of the new partnership ► Samarinda successfully adopted the performance based I►Three-way partnership budgeting. ► Samarinda became the first city In Indonesia to receive - Tigard, Oregon approval to update its accounting system to double-entry - Samarinda, Kalimantan Timur, Indonesia (the US and European standard). ► In March 2004, Samarinda converted its payroll system - Balikpapan, Kalimantan Timur, Indonesia from a 100% cash pay system to 100% direct deposit, Samarinda staff and city council have received extensive (Washington County and Kutai applied for an extension of their training on citizen participation and mediation. partnership, but were not selected) Samarinda staff and city council have reviewed Oregon 1 "crater treatment and delivery facilities, recycling programs, c 'And wastewater treatment. 1 Samarinda Balikpapan ► Partner since February 2002 ► Population: 547,000 (April 2003) ► Population 550,000 ► Geographic Area: 503.3 Kmz ' m- Capital of Kalimantan Timur s- Developed area: 21% Province • Remaining area Is undeveloped land, protected ► Primary Industries forest coal and coastal areas . v GAS Pr~rttary Industry: Ga oil refineries • Agriculture • supports and services ror al • Gold and other mining and gas Industry • wholesale and retail trade Handicrafts S Trading ` service industries. . -ti Work plan Schedule ► Environmental ► June 12 -1 - Bali"pan & Samarinda to Tigard Education education in w August - Balikpapan & Samarinda to Tigard elementary schools • Water and Wastewater • September - Tigard to Balikpapan & Samarinda • Water & Wastewater • ► December -Tigard to Balikpapan & Samarinda ► Water and - • Education wastewater/storm - lanai May 2005-Tigard to Balikpapan & Samarinda Oon water management ►.LSummer 2005 - Balikpapan & Samarinda to Tigard - m ks• Otlam participation r'W - Tigard to Indonesia 5► tizen participation Innovative Practices conference & Ouzen Parddp.Wn 1 2 AGENDA ITEM # FOR AGENDA OF May 18, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TrrL~ Discussion of Street Naming Process and Policy ~ y, p,~ ate-V, - PREPARED BY: A.P. Duenas DEPT HEAD OK ' CITY MGR OK ISSUE BEFORE THE COUNCIL Review and discussion of the street naming process and street naming policy that Council may wish to adopt for naming or renaming of streets in the future. STAFF RECOMMENDATION That City Council review the current street naming process, the various options that should be considered in establishing policy, and provide direction to staff on Council intent regarding future street naming or renaming. INFORMATION SUMMARY There has been interest expressed in naming streets after citizens. The naming of streets in new subdivisions has typically been the prerogative of the developer, subject to Tigard Municipal Code (TMC) 18.810.030.M, Street Names. This section of the code states that no street name shall be used which would duplicate or be confused with the names of existing streets in Washington County, except for extensions of existing streets. Street names and numbers shall conform to the established pattern in the surrounding area and as approved by the City Engineer. The process for renaming of existing streets is as stated in Oregon Revised Statutes (ORS) 227.120, which describes the procedure and approval process for renaming streets. According to this procedure, the City Engineer recommends the renaming of an existing street, highway, or road (other than a county road or state highway) to City Council. Council must conduct a public hearing to consider the renaming of a street. Once the opportunity for a hearing has been afforded, City Council renames the street by ordinance, or rejects the renaming by resolution. This agenda item introduces the issue of street naming/renaming to Council for discussion and establishment of Council intent. If the intent is to establish a street naming/renaming policy, staff can prepare a draft policy based on Council direction. If the intent is to name/rename one or more streets without establishing a policy, staff can explore that also based on Council direction. A policy has already been established for the official naming of City parks, facilities and features within parks. Attached is Resolution No. 99-37, which established that policy. The policy can serve as an example in drafting a policy for naming of public streets. i There are many issues that could be considered in establishing a street naming/renaming policy. Some of the questions that should be addressed are the following: ■ Who should the streets be named after? ■ Who should be allowed to nominate a person for recognition with a street name? ■ What criteria should be met by the person being honored? ■ What streets should be considered for naming/renaming? ■ What is the approval process and who gets to provide input? ■ What costs are associated with a name change (existing streets)? Attachment 1 lists the questions and provides some of the items under each question that could be considered in the discussion. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution No. 99-37 - A Resolution Establishing a Policy of the City Council on Placing Memorials in City Parks. Attachment 1 - Street Naming/Renaming Questions and Potential Criteria ORS 227.120 Procedure and approval for renaming streets TMC18.810.030.M, Street Names FISCAL NOTES There is no cost involved at this time. However, a name change to an existing street will have cost implications that need to be determined on a case-by-case basis. IA&VI A%=nO Veda w MarleMS-18.6{ Weet narW,V p9cVd=asIan51801AOc r , CITY OF TIGARD, OREGON RESOLUTION NO. 99_3] A RESOLUTION ESTABLISHING A POLICY OF THE CITY COUNCIL ON PLACING MEMORIALS IN CITY PARKS. WHEREAS, the Tigard City Council desires to have a policy for designating membrials within City park facilities, Ci"wned properties and with the naming of building and park properties; and V91 REAS, the City Council -recognizes that over the past several years, various park lands have been 'acquired by the City of Tigard and various facilities have been built at City parks and properties which could appropriately be named in memory of individuals who have provided service to the community; and WHEREAS, in the past the City has named properties or facilities in memory of individuals without the benefit of an established City policy; and WHEREAS, the Council wishes to have a formal policy to apply for official naming of City parks, facilities and features within parts. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council hereby adopts the Memorial Policy described in Exhibit "A' attached hereto. PASSED: This day of 1999. or - City of Tigard ATTEST: City Recorder - City of Tigard i.Wm'caylc dTrew1u6oa manorial policy dot RESOLUTION NO.99-37 Page 1 1 EXHIBIT TIGARD MEMORIAL POLICY FOR NAMING CITY PARK FACILITIES; DISTINCT ELEMENTS WITHIN CITY-OWNED PROPERTIES, AND CITY BUILDINGS PURPOSE: To outline the policy, criteria and process for designating memorials within City park facilities, distinct elements within City-owned properties and naming of buildings and park properties. BACKGROUND: As the City adds parks, open spaces and public facilities by acquisition and donation, the City has found that there is a need for a process to honor individuals or groups by naming City parks, distinct elements within City-owned properties or City buildings and to place memorials to advise the public of the recognition. In addition, the City has beer! the recipient of bequests which have required that the City recognize the financial contributions by memorializing the gift in some way. Finally, in the past, the City has accepted as a term of purchase of park land a requirement that the City acquired property be developed into a park with a specified park name. f , In order that the City Council and staff have guidelines to -follow when considering requests that memorials be placed within City park facilities or that City parks or buildings be named after individuals, a policy should be in place. POLICY: Land, facilities and features within property owned by the City of Tigard will be named through an administrative process in accordance with established criteria that emphasize community. identity and service to the community. Criteria for naming City park facilities, distinct elements within City-owned properties, and City buildings: 1. Memorials within City park facilities - Memorials included within this category are memorials which would be placed on or near basic park amenities, such as benches, picnic tables, trees, shrubs and plaques. If the memorial meets park standards for construction and materials, the Parks Division will assume maintenance responsibility for the useful life of the memorial. Replacement of the memorial shall be at the discretion of the Parks Division staff. Interested parties must submit a written request to the Parks Division regarding the type of memorial, proposal occasion and significance of the memorial. :L . Parties interested -in placing memorials shall be financially responsible for the purchase of the memorial. An extensive review process is not necessary for . these types of memorials. These requests shall be-handled administratively by the Parks Division to ensure that City standards are met. The Parks Division has the right to adjust the location of the proposed memorial. The Parks Division shall notify the City Council of any actions taken to accept and place new memorials within City parks. The standards that the Parks Division will follow in regard to park*memorials are: a) Benches - benches must be made of wood, contoured or flat-styled pedestal, outdoor benches unless an alternative material is approved by the Parks Division upon a finding that there are circumstances that exist that make it appropriate to use the alternative material. Any bench to be contributed as a memorial and to be placed within City park facilities shall be purchased through a Parks Division approved manufacturer. A brass plaque may be attached to the bench but shall be no larger than 2 ' %Z x 6 inches in size. Prior to purchasing any bench for display in City parks, an interested party must contact City staff and review the example of approved benches maintained by the City staff. b) Trees - trees planted at City facilities as memorials must be at least 2 inches caliper, native to the area and fit Into the existing landscape scheme of the park area or fit into the adopted plan for tree planting in that area. c) Plaques - plaques may be placed in conjunction with a slirub or tree which are donated to the City as a memorial. Plaques shall not be' placed as stand alone features. Plaques must be made of bronze and be no larger than 8 Yx 11 Inches in size. Plaques must be set.In concrete, aggregate rock, or a boulder. City staff shall review the design of plaque and setting. Examples of the type of plaques approved by the City shall be made available by Parks staff. • 2. Distinct elements within City-owned parks - Memorials can be placed at . distinct elements of City-owned properties; such as shelters, sports fields, gardens, wetlands, tennis courts, rooms, fountains, ponds, paths, art, etc. Individuals interested in having a distinct element named in honor of an- individual are required to submit a written request to the Tigard City Council regarding the particular type of amenity in which they are interested in sponsoring. Applications shall be made through the Parks Division. Requests for such amenities may be made to honor an individual who has passed away or as an honorarium for someone who is living and has made a contribution to the City, either financially or through civic duty. Review of such requests shall be made by the City Council. Council approval is needed. Guidelines regarding signage shall be adopted by Council based on recommendations made by the Parks Division. The standards that the Parks Division will follow in regard to signage will. be kept on record at the Public Works office. Examples of suitable signage will be available for public viewing. 3. Naming of buildings and park properties City buildings and park properties may be named to honor individuals or groups. Interested parties shall submit a written request to the Tigard City Council regarding the property or building which they are interested in having Council name in honor of an individual or group. In addition, the City Council on its own.motion, may consider naming a building or park. This type of memorial requires extensive review and Council approval in the form of a resolution. City staff will deal with guidelines for Council consideration. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works•offcc6. Examples of suitable signage will be available for public viewing. I.XadmWemorlsl pollcy.doc Attachment 1 Street Naming/Renaming Questions and Potential Criteria There are several issues that should be considered in determining the criteria for naming streets after citizens, some of which are as follows: 1) Who should streets be named after? ■ Former Mayors and Council members, living or deceased ■ Current Mayor and Council members ■ Citizens of Tigard, living or deceased ■ Citizens of Oregon, living or deceased ■ National citizens, living or deceased ■ International citizens, living or deceased ■ Historical figures ■ Famous animal heroes (Seabiscuit) ■ Fictional characters 2) Who should be allowed to nominate a person for recognition with a street name? ■ Mayor Mayor and Council ■ Citizens of Tigard ■ City of Tigard Staff ■ Anyone 3) What criteria should be met by the person being honored? ■ Outstanding citizenship ■ Service to community, state, country ■ Military service ■ No criminal record ■ Must be deceased before honored (similar to USPS stamp honorees) ■ Adults only ■ Adults and children 4) What streets should be considered for naming/renaming? ■ Collectors, Arterials, Neighborhood Routes, Local Streets ■ City jurisdiction ■ New streets in subdivisions. The naming of streets in subdivisions has been the privilege of the developer, as long as meeting criteria in 18.810.030.M. However, it is possible that staff could work with developers early in the process to see if the developers would be receptive to naming one or more streets in accordance with Council action. Another option is to modify the code to reserve one or more streets in a subdivision to be named by the City. 5) What is the approval process? ■ In accordance with the ORS ■ More stringent than the ORS ■ Extent of public involvement in the name change ■ Other agencies or jurisdictions that need to have input (lost Office, emergency services, waste disposal, utilities, County, State) 6) What costs are associated with a name change (existing streets)? ■ Notification of citizens within a certain distance of proposed change ■ Notification of all Tigard citizens ■ Staff time to review and preliminarily approve proposed name (check County to ensure the name is not a duplicate or easily confused with an existing name) ■ Replacing street name signs ■ Costs to businesses and residents (address change notification, letter head, business materials) Example: ■ As one example of the impact that a name change would have on an existing street, staff looked at the number of addresses impacted by changing the name of Durham Road. Durham Road was selected because it is a City arterial and many of the residential developments do not front that street. There are about 350 addresses that would be impacted. naNngpWky S,8-04.doc i is i i Chapter 227 - City Planning and Zoning Page 5 of 17 same bears thereon the approval, by indorsement, of such commission or city engineer. However, the indorsement of the commission or city engineer of the city with boundaries nearest the land such document affects shall satisfy the requirements of this section in case the boundaries of more than one city are within six miles of the property so mapped or described. If the governing bodies of such cities mutually agree upon a boundary line establishing the limits of the jurisdiction of the cities other than the line equidistant between the cities and file the agreement with the recording officer of the county containing such boundary line, the boundary line mutually agreed upon shall become the limit of the jurisdiction of each city until superseded by a new agreement between the cities or until one of the cities files with such recording officer a written notification stating that the agreement shall no longer apply. [Amended by 1955 c.756 §27; 1983 c.570 §5; 1991 c.763 §25] 227.120 Procedure and approval for renaming streets. Within six miles of the limits of any city, the commission, if there is one, or if no such commission legally exists, then the city engineer, shall recommend to the city council the renaming of any existing street, highway or road, other than a county road or state highway, if in the judgment of the commission, or if no such commission legally exists, then in the judgment of the city engineer, such renaming is in the best interest of the city and the six mile area. Upon receiving such recommendation the council shall afford persons particularly interested, and the general public, an opportunity to be heard, at a time and place to be specified in a notice of hearing published in a newspaper of general circulation within the municipality and the six mile area not less than once within the week prior to the week within which the hearing is to be held. After such opportunity for hearing has been afforded, the city council by ordinance shall rename the street or highway in accordance with the recommendation or by resolution shall reject the recommendation. A certified copy of each such ordinance shall be filed for record with the county clerk or recorder, and a like copy shall be filed with the county assessor and county surveyor. The county surveyor shall enter the new names of such streets and roads in red ink on the county surveyor's copy of any filed plat and tracing thereof which may be affected, together with appropriate notations concerning the same. The original plat may not be corrected or changed after it is recorded with the county clerk. [Amended by 2001 c.173 §4] 227.130 [Repealed by 1975 c.767 § 16] 227.140 [Repealed by 1975 c.767 § 16] 227.150 [Repealed by 1975 c.767 § 16] PLANNING AND ZONING HEARINGS AND REVIEW - 227.160 Definitions for ORS 227.160 to 227.186. As used in ORS 227.160 to 227.186: (1) "Hearings officer" means a planning and zoning hearings officer appointed or designated by a city council under ORS 227.165. (2) "Permit" means discretionary approval of a proposed development of land, under ORS 227.215 or city legislation or regulation. "Pen-nit" does not include: (a) A limited land use decision as defined in ORS 197.015; (b) A decision which determines the appropriate zoning classification for a particular use by applying criteria or performance standards defining the uses permitted within the zone, and the determination applies only to land within an urban growth boundary; (c) A decision which determines final engineering design, construction, operation, maintenance, repair or preservation of a transportation facility which is otherwise authorized by and consistent with the comprehensive plan and land use regulations; or (d) An action under ORS 197.360 (1). [1973 c.739 §6; 1975 c.767 §5; 1991 c.817 §8a; 1995 c.595 §13] http://www.leg.state.or.us/ors/227.html 4/27/2004 3. Proposed street or street extensions shall be located to provide direct access to existing or planned transit stops, commercial services, and other neighborhood facilities, such as schools, shopping areas and parks. 4. All developments should provide an internal network of connecting streets that provide short, direct travel routes and minimize travel distances within the development. 1. Intersection angles. Streets shall be laid out so as to intersect at an angle as near to a right angle as practicable, except where topography requires a lesser angle, but in no case shall the angle be less than 75° unless there is special intersection design, and: 1. Streets shall have at least 25 feet of tangent adjacent to the right-of-way intersection unless topography requires a lesser distance; 2. Intersections which are not at right angles shall have a minimum corner radius of 20 feet along the right-of-way lines of the acute angle; and 3. Right-of-way lines at intersection with arterial streets shall have a comer radius of not less than 20 feet. J. Existing rights-of-way; Whenever existing rights-of-way adjacent to or within a tract are of less than standard width, additional rights-of-way shall be provided at the time of subdivision or development. K. Partial street improvements. Partial street improvements resulting in a pavement width of less than 20 feet; while generally not acceptable, may be approved where essential to reasonable development when in conformity with the other requirements of these regulations, and when it will be practical to require the improvement of the other half when the adjoining property developed. L. Culs-de-sacs. A cul-de-sac shall be no more than 200 feet long shall not provide access to greater than 20 dwelling units, and shall only be used when environmental or topographical constraints, existing development pattern, or strict adherence to other standards in this code preclude street extension and through circulation: 1. All cuts-de-sac shall terminate with a turnaround. Use of turnaround configurations other than circular, shall be approved by the City Engineer; and 2. The length of the cul-de-sac shall be measured from the centerline intersection point of the two streets to the radius point of the bulb.. 3. If a cul-de-sac is more than 300 feet long, a lighted direct pathway to an adjacent street may be required to be provided and dedicated to the City. M. Street names. No street name shall be used which will duplicate or be confused with the names of existing streets in Washington County, except for extensions of existing streets. Street names and numbers shall conform to the established pattern in the surrounding area and as approved by the City Engineer. Street Utility Improvement Standards 18.810-12 Code Update. 10102 City of Tigard Street Naming Existing Provisions Policy Discussion • Tigard Municipal Code 18.810.030 M • Oregon Revised Statutes (ORS) 227.120 • Resolution No. 99-37 May 18,2004 2 Issues for Consideration Need for Street Naming/Renaming • Who should the streets be named after? Gaarde Street (Highway 99W to 110'^ • Who should be allowed to nominate? Avenue) • What criteria should be met? - ODOT has requested that the name be • What streets should be considered for changed naming/renaming? - Accident records have been an issue for • What process should be followed? them • What costs are associated with a name Frontage Road - 112th to Highway change? 99W 3 4 Gaarde Street 112th Avenue rz:~ Street segment Unnamed needs renaming'' " 5 ti 1 r ;~a { Options r•. Council Direction Requested Establish a policy Council intent Draft =,y policy patterned after Resolution No. ' Council discussion 99-37 w` 'Iv s_~ - Draft a policy taking into account the Council direction questions listed Staff is prepared to take action based Renaming without establishment of a on Council direction policy jb, Y~ 8 2 AGENDA ITEM # FOR AGENDA OF May 18, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Update Council on the status of the Walnut Street Improvement proiect and present to Council the ro osed closure of Walnut Lane at its intersection-with Walnut Street t " / PREPARED BY: Vannie Ng-yek DEPT HEAD OK: Agustin P. Duenas CITY MGR OK: Bill Monahl ~'qp ISSUE BEFORE THE COUNCIL Discussion with Council on the status of the Walnut Street Improvement project and presentation of the design options proposed for the intersection of Walnut Lane/135`h Avenue/Walnut Street. STAFF RECOMMENDATION Provide direction for staff to proceed with the preferred design option as recommended. INFORMATION SUMMARY Walnut Street was originally one continuous project from 135th Avenue to 121 St Avenue, but was divided into three phases as a result of Measure 50 and the extended period anticipated for the revenue collection to complete the MSTIP projects. Washington County designed and completed the construction of the 121St Avenue/Walnut Street intersection (Phase 1) in August 2001. The City designed and completed the construction of second phase which consists of the Gaarde/Walnut Street intersection and 700 feet of Walnut Street in March 2001. Walnut Street from 135th Avenue to 350' west of Gaarde Street and from 350' east of Gaarde Street to 122nd Avenue is the last phase of this three-phase project performed by Washington County. The project is intended to provide a fully improved connection between Phase 1 and Phase 2 improvements. Phase 3 is scheduled for construction beginning October 2004. The intersection of Walnut Lane/135th Avenue/Walnut Street is located at approximately 1,000 feet west of the Walnut/Gaarde Street intersection. The geometric design of the intersection is unusual since two minor roads (Walnut Lane and 135th Avenue) intersect a major road (Walnut Street) on the same side of the street. The existing intersection design needs to be corrected to reduce the severity of potential conflicts between motor vehicles, buses and pedestrians. Recent increases in traffic volumes due to development in the Bull Mountain area have exacerbated traffic operations problems at the intersection. The average delay for motorists trying to turn from 135th Avenue onto Walnut Street has increased and is expected to increase even more in the future. This delay increases the potential for conflicts and near collisions as traffic from Walnut Lane tries to turn onto 135th Avenue. The traffic analysis for Walnut Street - Phase 3 improvements shows that a center turn lane is needed to accommodate left turns from westbound Walnut Street to 135th Avenue. In addition, the analysis shows a need for separate lanes for left and right turns from 135th Avenue to Walnut Street. Without these additional lanes, delays will increase for all motorists and collisions are even more likely. i I _M -1 Another significant design factor contributing to safety is the provision of full access control. This design element leads to staff s recommendation that Walnut Lane be made a dead-end street so that 135th Avenue and Walnut Street can form a normal three-leg intersection. Three alternative designs that provide greater impacts on existing development were evaluated by staff prior to selecting a preferred design option that would provide operational efficiency, public safety and minor impacts to existing properties at the intersection. Staff requests that Council review and discuss the alternative designs proposed for correction of the geometric design at the intersection. Staff also requests that Council provide direction to proceed with the preferred option for the County to finalize the design and prepare a bid packet for construction of the project in late summer. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment - Existing Intersection and Proposed Design Options FISCAL NOTES Not applicable. 1.%wQWam %dty mu cMw* a lane Uoaura161604 wslna sae61 Ys.Ooe TT ACHMENT ALNUT STREET A AVENUE & LANE, 135T TERSECTION PREFERRED WALNUT EXISTING I , OpTION 1 I ~ OPTION 3 Z I op-11014 , w cot Existing Conditions SW 1131h•..M•/WiIY t•M/W.but 9bbt NI p~n•rM.t.1Y 101W Obn nvklM W Ybrb•tlon unMb.M .VIII .••r 1n11k 9.W nr.klaw4 tkW ta.•tIM tM ..M b kww• III...I.t1119 mM11Yna WALNUT STREET L , 13W 1219'r AV9/W9 TO VW 139TH AV9NU9) PROPOSED WALNUT LANE ` CLOSURE . maw, Issues/Concerns Alternatives Considered Option 1 e..M•e• 9w uu. •..w. b w•Y.I w«t.I. r19.I.MY. w•bm 1•M tnn..b b 9W llfb •e.nw .•YxINM .MU..r.eYIM MIW MI.r.Wtlen . 9.I.IIM.wW Ww..n .nwN W o..1. • n•.. b YWM b.111t M WMN N••W. TIYwe•MIWIr EMI Mk.I•.nrw...w lbw rlM M.Y.tb.9r.nb 1.•.IM \ \ ' . Ww"alYltl.n.Mwat w.Wt-k Cht N♦19M•l-I-I". • 3.YtIM I•..I..III.•t uY t.M9r.M'1 .Mwr.Y. I..MW NtMn. l.r 9.IM fl I ` ~ AlRIP ~ ~ ~ P 1~ Alternatives Considered Alternatives Considered Option 2 b II..b 31M 3333 A-0 Y W.In.t - Me th.n yrwY.. • Option 3 b. •-wry Ine..b<ebn wltll • fr..-rlpM turn. tltY optbn weuN mmt tIN fut.n. own.Rbn MM..II U« Is.y.IIA WYU/ ib+.t hkov -w.. ,.-I I. -----N \ mwl 1 Alternatives Considered Alternatives Considered Preferred option ..wn.arswuaa•e•w..rsww"M sb..r.].rIPM Other options F dl•.wsn.drww. f w&vwY•r.sw k% .•sr w d.•.. M w.Mw V... s•ttl bW-„ \ \ • Round-s-bout 1 l ••.ron M aFOSmwo-w.: Mr]lus Mrwwm •.d aaWrc•mwrn - • SW 135th Avenue to SW Walnut lane connection ' \ \ wnla w..ww.w.wc«w.u«n.sF... YI. s..s,«Y Sw w.wsab«~ ~ \ _ .MYn M Mp•MNYIrbe: lr.A•/Ir' YrrP.Cb ` ! ~ • Connecting SW 135th Avenue and SW Walnut Lana • / ! r ~ \ Fsssw.s • Yr.n..3Yw r sw w•M.s sb..s. I...-_...~ I • ' ♦ .ww• ro. d]e.,•Ml1Ytl•n. a•a«s. mrwra •ea r.arrou• arwrr«rnr. Mw Maj, 64 Comparison of Alternatives Preferred Alternative TM Ilu•• .IMrw.IMr w.n w WW w•].wly M b•Irl• wINYw• n.1 •a. M 1n• w.n •1•••.. M W.Mr 4w• wwY pwY • d.N.M. •Y1•. I.•]M• MY Pr.Pr•r InrPM., MI tM. 4w •mnrr• ~ •b~•w1twww ~]w Y ~r.r•.M nM• A. MT w•F. Mm 4r Yx•e~ •M / \ . ].>•o.w+nw s.r.o r+n aw s.•so w+n w.s r.wo w.n r.w \s•',// ] m•ewsw s s.Fnr dr«w 1 r•Nm •~w s P•F.n.FSSa / ws.re ]n,er uu.~wo~•ss. sow s•esr - ~ • u~srw r.~er •r •w r•r ...ear wo ae•r.~•..r ua.,ee r.a.r I .~wa,Fr I ! Y~b.s •r,w•F•imw °..ra w~•. 4:x Mww Community Support Recommendation Outreach efforts • rr.e P•OOe •r rr b I Id .t F.W. Nk'AM s.r.ewr sprrwbw 30. 3003 w1N It ft w...oFr....r.d.uFr r u a" cw.al r .Poet. eb• Preferred option. yPrs~O, ee P..PI..LLwNMn •M M•na 3, 300• wlq .PPr.•Ir Wty 100 "k ePtl•. O b- MW-A W.ry .M bH flow Prcbl•r.•. mi.WI.- Y.P - Y M.Dh NrndNq. .apc.nr WI••Y Pr•w.n•..ne I- Pm•rrW M tl.. went • C.worw rr•.PnW0.0.rK b.ffle - dF.renn r P.rn sb..! nua - - - Mrpw••Nnr rPaw sb.•r r. ~ - bNnOdWP.NaMwlabrdwlU w.brr sb. werlr. - - . J as " [~-a~i~P 09 2 Qu®stiono, ~ r 1 I 3 Agenda Item No.: 6 Meeting of: May X , 2004 Packet Materials for the following item:. Discuss Methodology Approach For Long-Range Planning Fees will be available in hard copy by Friday, May 14, 2004 and will be delivered to City Council in their Friday mail packet Contact the City Recorder's Office at 503-639-4171 for more information