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City Council Packet - 05/11/2004 11hral CITY OF TIGAR® OREGON TIGARD CITY COUNCIL MEETING May 11, 2004 COUNCIL MEETING WILL BE TELEVISED h0fsZorna's\Ccp!^l 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. 3. 1 Meeting of (p . (2,014 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING May 11, 2004 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Moore, Sherwood, Wilson, and Woodruff • EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:31 p.m. as provided by ORS 192.660 (2) (d) (h) (1) to discuss labor negotiations, pending litigation and to discuss the evaluation of the City Manager under previously established criteria. Executive Session concluded at 7:11 p.m. and Council then convened Into Study Session. • STUDY SESSION > Discuss Westside Economic Alliance Membership Councilor Wilson reviewed some history of the Westside Economic Alliance and recommended that the City of Tigard continue its membership member. He noted major businesses and the larger local jurisdictions belong to this organization. Recent recommendations and work accomplished by the Alliance include an inventory of industrial lands, support for formation of the Regional Economic Partnership, and working toward improving education. Councilor Wilson noted there is need for Tigard to be "out there" regionally. After discussion, Council consensus was to continue with membership for at least one more year. > Discuss Bull Mountain Annexation Process Council reviewed a proposed letter to King City Mayor Wilkinson from Mayor Dirksen. This letter responds to Mayor Wilkinson's April 29 letter regarding the request that Tigard postpon 2 a decision "to annex the south slope of Bull Mountain to December 2004." Council members agreed that Mayor Dirksen should issue this letter. A copy of both of the above-mentioned letters is on file with the City Recorder. Tigard City Council Meeting Minutes - May 11, 2004 Page 1 > Discuss Hate Group Activities in Tigard Mayor Dirksen and City Manager Monahan reviewed a proposed "Say No to Hate Rally" on May 27, 2004, 6:30 p.m. at Cook Park. An outline of the plans for this event is on file with the City Recorder. The rally will be a combined effort of the City of Tigard, Tigard Tualatin School District and Tigard citizens. Tigard's youth and neighborhood have been targeted by unknown individuals distributing hate literature thereby prompting the plan for a rally to show that the Tigard community stands for harmony, unity and respect for all people. > Administrative Items reviewed: a. Distributed Item 3.10 - Consent Agenda Item: Approval of the Purchase of Systems Furniture, Chairs, and Installation for the New Tigard Public Library (This item also was mailed to the Council in the 5-7-04 Council Newsletter.) b. Mrs. Carolyn Griffith and Ronnda and Jimmy Griffith will be present for Agenda Item No. 4: Consider Naming the Tigard Skate Park in Honor of Former Mayor Jim Griffith. Family members are not planning to speak. Councilor Woodruff noted that the skate park should be referred to as the "proposed" skate park. C. Calendar Review • May 17 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 18 - Council Workshop Meeting - 6:30 pm. • May 24 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 25 - Council Business Meeting - 6:30 p.m. • May 31-Memorial Day Holiday - City Offices Closed - Ceremony at Crescent Grove Cemetery - 11 a.m. • June 5 - Bonita Park Grand Opening, 11 a.m. • June 8 - Council Business Meeting - 6:30 p.m. • June 15 - Council Workshop Meeting - 6:30 p.m. • June 20 - Nicoli Athletic Field Dedication, I 1 a.m. • June 18-20 - Balloon Festival • June 22 - Council Business Meeting - 6:30 p.m. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the Council Business and LCRB meeting to order at 7:34 p.m. 1.2 Roll Call: Mayor Dirksen and Councilors Moore, Sherwood, Wilson, and Woodruff were present. Tigard City Council Meeting Minutes - May 11, 2004 Page 2 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen Introduced Nikki Pham, who will be the Student Envoy for next year. Ms. Pham will give a report to Council in June. Ms. Jensen presented a report of the highlights of Tigard High School activities; an outline of her report is on fiie with the City Recorder. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 04-27. RESOLUTION NO. 04-27 - A RESOLUTION ACKNOWLEDGING AND COMMENDING ANGELA JENSEN FOR HER EFFORTS AS THE TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Moore: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes • Tigard Area Chamber of Commerce President Dan Murphy presented a report highlighting Chamber of Commerce activities. • Lisa Hamilton Treick presented Council with copies of letters from Representative Krummel, Representative Yount, Metro Councilor Hosticka, CP04B, CP04K, and Mayor Wilkinson asking that Tigard delay consideration of the Bull Mountain annexation. Council members had received copies of these letters previously. City Manager Monahan advised Council had also received a letter from Washington County Commissioner Rogers regarding the Bull Mountain Annexation. • Representatives of Metro West Ambulance presented the Council with a plaque in appreciation for the City's support of Metro West. Mayor Dirksen indicated he would sign a proclamation in support of Emergency Medical Services Week. • Jan Thenelle spoke in support of Ballot Measure 34-27 to restore and maintain library funding. She urged everyone to vote on or before May 18, 2004. Tigard City Council Meeting Minutes - May 11, 2004 Page 3 • Lonn Hoklin, spoke in support of Ballot Measure 34-27, noting that library use in Washington County has doubled in the last decade. He said that now is not the time to cut back in the investment of public libraries. He urged people to vote yes on Measure 34-27. • Nancy Lewis also supported the library measure. She said she is a retired school teacher and noted the importance of libraries to children of all ages and senior citizens. She noted the importance of all services that libraries have to offer and urged support for the library. • Pat Biggs advised she is the chair of the Library Committee supporting Measure 34-27. She said it is critical that there be a 50%+ turnout of voters and was concerned that people would take for granted that the voters would turn out. She said that libraries bring a richness that everyone enjoys. "Don't forget to vote." 3. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor Moore, to approve the Consent Agenda as follows: 3.1 Approve Council Minutes for April 13, 20 and 27, 2004 3.2 Receive and File: a. Council Calendar b. Council Meeting Tentative Agenda 3.3 Appoint David Burke and Brian Kelly to the Library Board; Appoint Ruthanne Lidman as Alternate to the Library Board - Resolution No. 04-28 3.4 Appoint Jim Andrews and Joshua Chaney to the Downtown Task Force - Resolution No. 04-29 3.5 Initiate Vacation Proceedings for Approximately 4,387 Square Feet of Public Right of Way Commonly Known as SW 721 Avenue (VAC2004-00001) - Resolution No. 04-30 3.6 Approve Budget Amendment ##22 to the FY 2003-04 Budget to Increase Appropriations for Funding of a Permit Technician Position in the Building Inspection Division - Resolution No. 04-31 3.7 Authorize the Chief of Police to Sign a Memorandum of Understanding with the Federal Bureau of Investigation for Participation in the Cyber Crimes Task Force 3.8 Authorize the City of Manager to Sign a Memorandum of Understanding Accepting Community Development Block Grant (CDBG) Funds for Improvements to Commercial Street 3.9 Authorize Appiication for a "COPS in Schools 2004" Grant to Fund Two Additional School Resource Officers 3.10 Local Contract Review Board: Approve Purchase of Systems Furniture, Chairs, and Installation for the New Tigard Public Library ,S The motion was approved by a unanimous vote of Council present: Tigard City Council Meeting Minutes - May 11, 2004 Page 4 oil Mayor Dirksen: Yes Councilor Moore: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes Mayor Dirsken welcomed the following new appointees to the Library Board: Ruthanne Lidman, Brian Kelly and David Burke. Mayor Dirksen welcomed the following new appointees to the Downtown Task Force: Joshua Chaney and Jim Andrews. 4. CONSIDER NAMING THE TIGARD SKATE PARK IN HONOR OF FORMER MAYOR JIM GRIFFITH Parks Manager Dan Plaza presented the staff report to the Council. Mayor Griffith was very supportive of the Skate Task Force and had every confidence that along with the support of the City Council and public and private sectors, the Task Force would be successful in getting Tigard's skate park built. The Task Force submitted a letter on February 10, 2004, requesting the City of Tigard consider naming the proposed Tigard Skate Park after Mayor Griffith. The Council expressed unanimous support for this request. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 04-32. RESOLUTION NO. 04-32 - A RESOLUTION NAMING THE TIGARD SKATE PARK IN HONOR OF FORMER MAYOR JIM GRIFFITH The motion was approved by a unanimous vote of Council present: Mayor Dirksen: Yes Councilor Moore: Yes Councilor Sherwood: Yes Councilor Wilson: Yes Councilor Woodruff: Yes Mayor Dirksen presented a signed copy of the Resolution to Mrs. Carolyn Griffith. 5. UPDATE ON THE NEW TIGARD LIBRARY Library Director Barnes presented a PowerPoint slide presentation on the progress of library construction. The project remains on schedule and within budget. Tigard City Council Meeting Minutes - May 11, 2004 Page 5 6. UPDATE ON THE PROPOSED LOCAL OPTION LEVY FOR WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES Library Director Barnes presented information on the projected funding needs for public library services over the next five years. The Washington County Commissioners authorized the placement of a five-year levy for library operations on the May 18, 2004 ballot. If approved, the fixed-rate levy would provide approximately 70 percent of operating funds for public libraries throughout Washington County. A copy of the PowerPoint slide presentation shown to the Council is on file with the City Recorder. 7. UPDATE ON TIGARD BEYOND TOMORROW VISION Risk Manager Mills presented the staff report on the Tigard Beyond Tomorrow Visioning project. She reviewed the activities of the Vision Task Force in 2004 and the preparations for a citizen survey. 8. UPDATE ON BULL MOUNTAIN ANNEXATION PLAN SUBCOMMITTEES Community Development Director Hendryx presented information on the progress made to date for the Bull Mountain subcommittees: Parks, Police, Planning and Street Maintenance. 9. COUNCIL LIAISON REPORTS: None. 10. NON AGENDA ITEMS: None 11. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 9 p.m. as provided by ORS 192.660 (2)(1) to discuss the evaluation of the City Manager under previously established criteria. 12. ADJOURNMENT: 9:54 p.m. i nt Catherine Wheatley, City Rec der Attest: ayor, to agar Date: Al- '6' ZDD~ i:UKknWa 44 Tigard City Council Meeting Minutes - May 11, 2004 Page 6 r Revised 5/7/04 - Mayor's Agenda 'h^F v.G ;a .a ~ere.itsY/' it y d CITY OF TIGARD ',r~1~"(s?,0041k6,30 p.in: OREGON f~T!G,,RD `CIT~Y~~HALLr ~y i , ; . -i 341,f25 ~SWd HALLr;BLVD , R T[GARD,~4R.97223 5 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda Item. Visitor's Agenda Items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; It Is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - MAY 11, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING MAY 11, 2004 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(d)(h)(1) to discuss labor negotiations, pending litigation and to discuss the evaluation of the City Manager under previously established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > Discuss Westside Economic Alliance Membership > Discuss Bull Mountain Annexation Process > Discuss Hate Group Activities in Tigard 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8Z Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non-Agenda items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen o Consideration of Resolution Acknowledging and Commending Angela Jensen for her Efforts as the Tigard High School Student Envoy to the City of Tigard - Resolution No. 04-27 Councilor: I move for adoption of the proposed Resolution 04- Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. COUNCIL AGENDA - MAY 11, 2004 page 2 City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 04- , please say "aye." Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 04- , please say "nay." Mayor/Councilors: Mayor: Resolution No. 04- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. • Tigard Area Chamber of Commerce President Dan Murphy 7:40 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for April 13, 20 and 27, 2004 3.2 Receive and File: a. Council Calendar b. Council Meeting Tentative Agenda 3.3 Appoint David Burke and Brian Kelly to the Library Board; Appoint Ruthanne Lidman as Alternate to the Library Board - Resolution No. 04-28 3.4 Appoint Jim Andrews and Joshua Chaney to the Downtown Task Force - Resolution No. 04-29 3.5 Initiate Vacation Proceedings for Approximately 4,387 Square Feet of Public Right of Way Commonly Known as SW 72"d Avenue (VAC2004-00001) - Resolution No. 04-30 3.6 Approve Budget Amendment #22 to the FY 2003-04 Budget to Increase Appropriations for Funding of a Permit Technician Position in the Building Inspection Division - Resolution No. 04-31 3.7 Authorize the Chief of Police to Sign a Memorandum of Understanding with the Federal Bureau of Investigation for Participation in the Cyber Crimes Task Force COUNCIL. AGENDA - MAY 11, 2004 page 3 3.8 Authorize the City of Manager to Sign a Memorandum of Understanding Accepting Community Development Block Grant (CDBG) Funds for Improvements to Commercial Street 3.9 Authorize Application for a "COPS In Schools 2004" Grant to Fund Two Additional School Resource Officers 3.10 Local Contract Review Board: Approve Purchase of Systems Furniture, Chairs, and Installation for the New Tigard Public Library Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. CONSIDER NAMING THE TIGARD SKATE PARK IN HONOR OF FORMER MAYOR JIM GRIFFITH a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Resolution No. 04-32 Councilor: I move for adoption of the proposed Resolution 04- Councilor: I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 04- , please say "aye. " Mayor/Councilors: Mayor: All of those opposed I. - adopting Resolution No. 04- , please say "nay. " Mayor/Councilors: Mayor. Resolution No.04- (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. COUNCIL AGENDA - MAY 11, 2004 page 4 8:00 PM 5. UPDATE ON THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion 8:10 PM 6. UPDATE ON THE PROPOSED LOCAL OPTION LEVY FOR WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES a. Staff Report: Library Staff b. Council Discussion 8:20 PM 7. UPDATE ON TIGARD BEYOND TOMORROW VISION a. Staff Report: Administration Staff b. Council Discussion 8:35 PM 8. UPDATE ON BULL MOUNTAIN ANNEXATION PLAN SUBCOMMITTEES a. Staff Report: Community Development Staff b. Council Discussion 8:50 PM 9. COUNCIL LIAISON REPORTS 10. NON AGENDA ITEMS 11. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(1) to discuss the evaluation of the City Manager under previously established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 12. ADJOURNMENT AADWCATH ACCAX2004\040511.DOC I COUNCIL AGENDA - MAY 11, 2004 page 5 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION May 11, 2004 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session is held fn the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages Interested dozens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Coundl may move the Study Session to the Town Hall. 6:30 PM • EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (2)(d)(h)(1) to discuss labor negotiations, pending litigation and to discuss the evaluation of the City Manager under previously established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • STUDY SESSION > DISCUSS WESTSIDE ECONOMIC ALLIANCE MEMBERSHIP > DISCUSS BULL MOUNTAIN ANNEXATION PROCESS Distribute: Draft Letter to Mayor of King City and May 11 Letter from Commissioner Roy Rogers > DISCUSS HATE GROUP ACTIVITIES IN TIGARD Distribute Information > ADMINISTRATIVE ITEMS a. Distribute Item 3.10 - Consent Agenda Item: Approval of the Purchase of Systems Furniture, Chairs, and Installation for the New Tigard Public Library (This item also was mailed to the Council In the 5-7-04 Council Newsletter.) ° b. Mrs. Carolyn Griffith and Rhonda and Jimmy Griffith will be present for Agenda Item No. 4: Consider Naming the Tigard Skate Park in Honor of Former Mayor Jim Griffith. Family members are not planning to speak. C. Calendar Review • May 17 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 18 - Council Workshop Meeting - 6:30 pm. • May2 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) May '"IA- Council Business Meeting - 6:30 p.m. • May 31-Memorial Day Holiday - City Offices Closed - Ceremony at Crescent Grove Cemetery - 1 l a.m. • June 5 - Bonita Park Grand Opening, 11 a.m. • June 8 - Council Business Meeting - 6:30 p.m. • June 15 - Council Workshop Meeting - 6: • June 20 - Nicoll Athletic Field Dedication, 11 a.m. • June 18-20 - Balloon Festival • June 22 - Council Business Meeting - 6:30 p.m. 4 a i tiN~M A Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (2) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (2) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (2) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (2) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (2) (e) - Real property transaction negotiations. 192.660 (2) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (2) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (2) (h) - Legal counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (2) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used In evaluating chief executive officers shall be adopted by the governing body In meetings open to the public in which there has been an opportunity for public comment. 192.660 (2) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public Investments. 192.660 (2) (k)- Relates to health professional regulatory board. 192.660 (2) (I)- Relates to State Landscape Architect Board. 192.660 (2) (m)- Relates to the review and approval of programs relating to security. FF J R ~ Llq'"o r:,f 4 Agenda Item No S~ Meeting of - T/ *'IM e_6} 5'+d a E.cono m i c CITY OF TIGA►RD A I I i et nce L? 1 S i U-y~ Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx' DATE: May 4, 2004 qq SUBJECT: Regional Economic Development Partners (REDP) The Regional Economic Development Partners is a non-profit organization that formalizes a 10- year working relationship between private and public sector economic development practitioners in the greater Portland area. The REDID includes the City of Tigard, Metro, Portland Development Commission, Port of Portland, Tualatin, Beaverton, Westside Economic Alliance, PGE, Work System, Inc., and others. Attached are packet materials from the August 2003 meeting when participation in the REDP was first considered by Council. The major focus of the REDP is development of a marketing strategy including development of a regional fact book and land inventory. Together, the region is a major economic force that can be competitive nationally. Individually, only a major city like Portland can operate on such a large scale. Membership is $5,000 per year. i AGENDA ITEM # FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider Economic Development Program Participation PREPARED BY: Bill Monahan DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City of Tigard consider participating in the Economic Development Program now underway by Regional Economic Development Partners? STAFF RECOMMENDATION Staff has met with representatives of the Regional Economic Development Partners to gain an understanding of the purpose and activities of the Regional Partners. Based upon the evaluation conducted, staff recommends that the City of Tigard accept an invitation to join the Regional Economic Development Partners as a member. INFORMATION SUMMARY On July 2, 2003, Donald Mazziotti, Executive Director of the Regional Economic Development Partners wrote to the City of Tigard extending an invitation to join the Regional Economic Development Partners. The purpose of the regional partners is to engage in activities related to regional economic development including the recruitment, expansion and retention of businesses; marketing of the region; developing regional economic development policies strategies; and monitoring and reporting on general economic, industry and business trends. The Tigard City Council, during a goal setting session in January 2003, suggested that the City "explore the creation of an economic development program." Joining the Regional Economic Development Partners could have advantages to the City since the Partners have experience in economic development and are an established entity. Rather than create a separate program, Tigard could step in as an equal partner and share the resources, database and expertise of the Partners. The Partners are staffed by the Portland Development Commission, of which Don Mazziotti is Executive Director. Member partners include the cities of Beaverton, Gresham, Hillsboro, Tualatin, Vancouver, and Clackamas County, Port of Portland, Washington County, Metro and others. Private partners are also welcome such as Pacificorp. In order to join, Tigard needs to respond to the invitation and agree to pay annual dues, presently structured at $5,000 per year for municipalities with a population over 40,000. Other services, such as contracting with Portland Development Commission for special studies or consulting services are available. The Regional Partners were formed more than 10 years ago to work to attract business to the area. They have worked together to facilitate getting businesses to relocate to the Portland area and through a cooperative process have marketed the area for the benefit of all partners. The Partners have developed a six-month work plan as a catalyst for a regional action plan for creating a region which continually responds to changing economic factors. Over the next six months the Partners should be extremely active, an excellent time for Tigard to participate in the program, become familiar with the activities of other member organizations, and formulate Tigard's plan for being engaged in regional economic development. OTHER ALTERNATIVES CONSIDERED Take no action to join the Regional Economic Development Partners. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Tigard Beyond Tomorrow Growth and Growth Management - "local and small businesses are encouraged as an important part of our community and economy." The strategy is to attract, retain and assist local businesses. ATTACHMENT LIST Memo to the City Council regarding the Regional Economic Development Partners from Bill Monahan July 2, 2003 letter from Donald Mazziotti to Mayor Griffith inviting Tigard to join the Regional Economic Development Partners Regional Partners - Annual Dues Structure Association of Regional Economic Development Partners, Inc. By Laws Letter of June 2, 2003 to members of the Metropolitan Economic Policy Task Force regarding Regional Partners Six-Month Work Plan Regional Partners Six-Month Work Plan toward creating a vital and substainable regional economy Brochure entitled Regional Economic Development Partners - Working Together for an Economically Vital Region FISCAL NOTES Annual fees for the City of Tigard to participate in the Regional Economic Development Partners is $5,000. Additional costs could result if Tigard chooses to participate in other activities of the Partners. i:tadmNilllaWda item summary economic dev.doc MEMORANDUM TO: Honorable Mayor and City Council FROM: Bill Monahan, City Manager RE: Participation by the City of Tigard in the Regional Economic Development Partners DATE: August 20, 2003 On July 2, 2003, Donald Mazziotti, Executive Director of the Portland Development Commission, on behalf of the Regional Economic Development Partners, extended an invitation to the City of Tigard to participate as a Partner. Jim Hendryx and I visited with Don Mazziotti, Marty Harris, Director of Economic Development at PDC and Doug Rux, the City of Tualatin's representative to the Partners. Participation in the Partners provides the City of Tigard with a unique opportunity to participate as a full member of a regional economic development group which has an established track record. Tigard City Council in January 2003 identified a City goal that Tigard "explore the creation of an economic development program." No funding was established in the 2003-04 City budget for an economic development program. Instead, the Community Development Department, as in past years, is charged with taking part in limited economic development activities. Participating as a member of the Partners at this time would be very beneficial to Tigard. Community Development Director Jim Hendryx would serve as Tigard's lead and attend monthly meetings of the group. Jim would serve as Tigard's representative as the group takes initial actions necessary to begin addressing the six focus areas of the Partners' framework: - Innovation and industry clusters - Physical infrastructure - Talent - Livability - Marketing - Regional collaboration A full copy of the Regional Partners Six-Month Work Plan toward creating a vital and sustainable regional economy is attached. It is my opinion that Tigard can learn quite a lot from participating in a group that is made up of the Portland Development Commission as well as other municipalities, and public private sector groups who have already established successful economic development programs. We will be in a position to be part of a successful organization and develop our own unique work plan which can be consistent with that of the Partners. To participate, Tigard merely needs to accept the invitation extended by the Partners, allocate $5,000 to annual membership, and designate Jim Hendryx as Tigard's contact person. Funding for our participation can be taken from the Community Development Department Long Range Planning budget for special projects. I:%adM%bHIVnemoe\2003Vcound 6&20-03.doc s;.. (I~ ~ I li qy 'a July 2, 2003 R~ C E/V E DC O .T Mayor James Griffith J14 Q 8 j City of Tigard ~a 2008 13125 SW Hall Blvd. Tigard, OR 97223 t1O11 . `Y Dear Mayor Griffith: ti~ a I am writing to extend an invitation for the City of Tigard to join the Regional Economic Development Partners. As you may be aware, the Regional Partners - a coalition of regional economic development practitioners that have informally worked together for the past decade - recently formalized 1 this coalition through the formation of a private non-profit corporation. I r/u: r!'i..7rariL Lrru/ Prrr/urJ:c _ . PORTLAND DEVELOPMENT The purpose of the Regional Partners is to engage in activities related to regional economic COMMISSION development. Current and planned activities include: :•JR rt.AND AMBASSADORS . The rtxruiurcnt, expansion and retention of businesses; • Generalized marketing or 'branding' of the region; t.t7Y of BEAVERTON . Industry sector and firm specific marketing and outreach; CITY of GRESHAM • The development of regional economic development policy and strategies; CITY of HILLSBORO • Monitoring and reporting on progress on implementation of regional economic CITY of TUALATIN i I'rY ua VANCOUVER development strategies; and (I ACKAMAS COUNTY • Monitoring and reporting on general economic, industry and business trends. r!+:unARIA RIVER ECONOMIC The region of economic interest is the Portland-Vancouver PMSA, encompassing 14VELOPMENT COUNCIL Clackamas, Clark, Columbia, Multnomah, Washington and Yamhill counties. METRO M:)L TNOMAH COIINTY Enclosed are copies of the organization bylaws and dues structure for your review and consideration. OHEGON ECONOMIC b OMMUNITY DEVELOPMENT Consistent with the group's purpose, they have deliberately structured the organization with a DEPARTMENT narrow membership focus - organizations, represented by individuals whose principal PACIFICORP responsibilities include growing and attracting businesses. It is an organization of a'Ola of PORTLAND _ P_chtloners, ra PORTI AND BUSINESS ALLIANCE The dues are structured on a tiered basis - on population served - so that the dues do not r4P (LAND GENERAL ELECTRIC serve as a barrier to any community's ability to join the organization. ;wASHINLTON COLINTY Once you have had an opportunity to review the enclosed materials, I would welcome the '':;:iTSIUE ECONOMIC ALLIANCE opportunity to discuss any questions that you may have about the Regional Partners. Please contact me at 503-823-4590 or Marty Harris, the Director of Economic Development at PDC, at 503-823-3327. I look forward to speaking with you in the near future. PORTLAND DEVELOPMENT Sincerely,. COMMISSION tvvnv.pdc.an 1900 SW Fourth Avenue Do d F. azziotti, Executive Director Su;1e 7000 Portland, OR 97201 tel: 1,US 8!3 $200 P.Vtcatoaal Pa mm\Orgaoizadod\RP I.otta of Invitatlun mcrxc July7.dov, tax; 503 623 3368 I Regions! Partners - Annual Dues Structure The annual dues structure detailed below was developed and discussed at Partners meetings during the Spring of 2003. Please note that this is the fee for membership as a voting member, referred to in the Bylaws as a Regular Member. Fees for services.(such as business recruitment, marketing, etc.) would be additional and will be developed at a future date. However, for July '03 through June '04, fees for services and annual dues would be structured so that those members that were contracting for services prior to June of '03 would not pay more, in the aggregate, that they paid during the 2002-2003 fiscal year. If the Partners decide to admit an organization/company as an Associate Members, a flat fee of $1000 is the dttea•anwuht for" membership category. Regional Partners - Regular Member Annual Duna Stnx:tura: • Piivate Sector Bualneas Associations $5,000 • Individual Utilities (unAm Portland Ambasatdormsmb@mhlp payments are= or>) $$,000 - Individual Education Institutio WOfflces $5,000 Counties, munk4m lee, otherpubtlo entitles w/population < 10,000 $1,000 w/population > 10,000 120,000 $2,000 w/population > 20,000 <30,000 $3,000 w/population > 30,000 <40,000 $4,000 w/population > 40,000 $5,000 i I P. RevWW Padrma ArpuslzaftVRP Dues Structure 8.10-03 i ASSOCIATION OF REGIONAL ECONOMIC DEVELOPMENT PARTNERS, INC. BYLAWS BYLAWS ASSOCIATION OF REGIONAL ECONOMIC - DEVELOPMENT PARTNERS, INC. An Oregon nonprofit corporation THESE BYLAWS dated this tenth day of June, 2003 (Bylaws) are made and entered into by and between those entities listed on the attached Exhibit A to be referred to individually as Member and collectively as Members). 1 FORMATION 1.1 Name. The name of the nonprofit corporation shall be ASSOCIATION OF REGIONAL ECONOMIC DEVELOPMENT PARTNERS, INC. 1.2 Articles of Organization. The Articles of Organization have been filed with the Secretary of State of Oregon. 13 Term. The term for this nonprofit corporation shall be perpetual. 1.4 Names of Members. The names of the initidl Members of the Corporation are set forth on the attached Exhibit A. Exhibit A shall be updated annually prior to the Annual Meeting of the Members to reflect any changes to the membership. 1.5 Principal Place of Business. The principal place of business of the Corporation shall be located at the offices of the Portland Development Commission, Suite 7000, 1900 SW Fourth Avenue, Portland, Oregon 97201, or at such other locations within and without the State of Oregon as the Executive Committee may determine. 1.6 Purpose. The purpose of the Corporation shall be to engage in activities related to regional economic development including without limitation: the recruitment, expansion and retention of businesses; generalized marketing or `branding' of the region; industry sector and firm specific marketing and outreach; the development of regional economic development policy and strategies for implementation by member agencies, governments, associations and t, businesses; and gathering, monitoring and reporting of progress on implementation of regional C economic development strategies, general economic, industry and business trends as necessary to D support the Corporation's activities. 2 . MEMBERSIFIIP i 2.1 Minimum Oual.Mcations. Each Member shall be an organization that will designate a representative and an alternate each of whom shall be individuals over the age of eighteen years, whose principle responsibilities include growing and attracting businesses with a geographic focus within Clackamas, Clark, Columbia, Multnomah, Washington and Yamhill BYIJews - AssoctAMN OF REGIONAL ECONOMIC DEVEWPMENT PARTNERS, INC. PAGE 2 oP44 counties and/or any municipalities within these county borders ("Portland/Vancouver PMSA,") as follows: 2.1.1 Municipalities, counties or other public entities who are directly involved in the retention, expansion and recruitment of businesses; 2.1.2 Regional public entities with land use regulatory authority and/or transportation responsibility which encompasses more than one county or more than one municipality within the region; 2.1.3 Business Associations whose business members are located in more-than one county or more than one municipality within the region and whose membership is generally representative of the region's economy as a whole; 2.1.4 Utilities serving parts of one or more counties or parts of one or more municipalities within the region; or 2.1.5 Offices of Universities, Colleges, Community Colleges or other higher education institutions or offices engaged in customized workforce training, technology transfer or business development in the retention, expansion and recruitment of businesses. ~2 ~'aer'afAQbrrrss~ue: K~ahawnf. 2.2.1 Members will be arkled by invitation only. Unless otherwise specified herein, any organization considered for membership must be sponsored by a Member in good standing and must be approved by a 2/3rds vote of those voting_members present at the meeting in which a new member is considered. A quorum, for the purposes of voting on nevi members is 50% of.the existing membership.. Voting Members will receive notice of the intent to vote on the admission of new members prior to the meeting, according to a procedure established by the Membership. 2.2.2 Members may withdraw from the Corporation at any time by providing L written notice of its intent to withdraw to the Executive Director. Pre-paid C dues will not be refunded to the withdrawing Momber. 2.3 MembersMn Classes. There shall be two membership classes as follows: 4 2.3.1 Regular Mernbees. Each Member admitted in accordance with these Bylaws *hall be a full Voting Member of the Corporation entitled to all of the'rights and privileges of Regular Membership.. BYLAWS - AssociAmNOPRBaioNALEc:oNom cDEvEwPmmTPAR1NM, INC. PAGE 3 ooU 2.3.2. Associate Members. Each Associate Member admitted in accordance with these Bylaws or by a method established by the Executive Committee shall be entitled to receive certain information and to participate in such activities of the Corporation as may be determined by the Executive Committee but shall not have the right to vote. Unless otherwise specifically stated, all references to "Member' in these Bylaws shall refer to Regular Members. 2.4 Annual Meetings of the Members. The Members shall hold an annual meeting within 90 days after the beginning of each calendar year. The annual meeting shall be for the purposes of electing new Members, adopting the annual budget, adopting a work plan and for the election of Members to fill any vacancies on the Executive Committee. Notice of the annual meeting of the Members shall be given to Members not less than 30 days prior to its scheduled date. 2.5 Regular Meetings of the Members. Regular Meetings of the Members shall be held not less than quarterly for the purpose of addressing such matters as properly come before the Members. The Regular Meeting shall be held at such time and at such place as may be determined by the Members at the previously held regular meeting. Failure to hold a Regular Meeting shall in no way affect the validity of the actions of the Corporation. 2.6 St)ecial Meetings. Special Meetings of Voting Members may be called by the Executive Director or a majority of the Executive Committee. The purpose of each Special Meeting shall be stated in the notice and may only include purposes that are lawful and proper for the Members to consider. 2.7 Notice of Meetings; Waiver of Notice. Written, printed or electronically transmitted notice stating the place, day and hour of the meeting and, in the case of a special meeting, the purpose of the meeting, shall be delivered not less than seven days nor more than sixty days before the date of the meeting. Notice shall be given at. the direction of the Executive Director to each Member entitled to participate or vat;, at the meeting. Attendance at a meeting or written waiver of notice signed or transmitted by a Member, whether before or after a meeting, shall be deemed to satisfy the requirement of giving notice. This requirement shall not be satisfied when a Member attends a meeting for the express purpose of objecting, at the beginning of a meeting to the transaction of business because the meeting is not lawfully called. r 2.8 Emergency Action Without Meeting. Any action of Members may be taken without a meeting, with 24 hours advance notice and with the prior consent of a majority of one- third of the Voting Members. The Executive Committee may establish additional procedures under which such actions may be taken. i 2.9 _Member (Quorum and Voting. Unless otherwise required in the Articles of Incorporation, or as set forth in these Bylaws, one-third of the Voting Members appearing in person or by proxy shall constitute a quorum at a meeting of Members. If a quorum is present, B YLkws AssocIATION of REGIONAL EcoNow DEvEwPbt Nr PARTNERs, INc. PAGE 4 oaw unless otherwise provided by law or by these Bylaws, the affirmative vote of a majority of Members at a meeting entitled to vote on the subject matter shall be the act of the Members. After a quorum has been established at a Members' meeting, the subsequent withdrawal of Members, so as to reduce the number of Members entitled to vote at the meeting below the number required for a quorum, shall not affect the validity of any action taken at the meeting or any adjournment thereof. If a quorum is not present when a meeting is scheduled to start, then a majority of Members present may adjourn the meeting without further notice until a quorum is present. A Member abstaining from a vote for any reason will not be counted for the purposes of establishing a quorum and such abstention will not impliedly constitute a vote either for or against any action. 2.10 Votes.' Each Voting Member shall be entitled to an equal vote on each matter submitted to a vote at a meeting of Members. 2.11 Proxies. Every Member entitled to vote at a meeting of Members or to express consent or dissent without a meeting may authorize another person (including another Member) to act on its behalf by proxy. Every proxy shall be transmitted electronically or shall be in writing and signed by the Member or its attorney-in-fact. No proxy shall be valid alter the expiration of six months from the date thereof. Every proxy shall be revocable at the pleasure of the Member executing it, except as otherwise provided by law. 3 EXECUTIVE COMMITTEE 3.1 General Powers. Subject to the limitations of the Articles of Incorporation, these Bylaws, and the Oregon Nonprofit Corporation Act concerning corporate action that must be authorized or approved by the Members of the Corporation, all corporate powers shall be exercised by or under the authority of the Executive Committee, which shall manage the business affairs of the Corporation. 3.2 Specific Powers. The Executive Committee shall have the power and authority, on behalf of the Corporation, to perform or to delegate to the Executive Director, or to unrelated third parties, the functions described in this Section 3.2. The Executive Committee may contract with a Member to fulfill any of the following functions pursuant to a contract with the Corporation. Any Member with which the Executive Committee proposes to contract will refrain from negotiating, voting on, or ratifying any aspect of any such contract as either a Member or a member of the Executive Committee. 3.2.1 The Executive Committee may enter into agreements and contracts and give receipts, releases and discharges and perform such activities it deems necessary and appropriate to conduct the business of the Corporation. 3.2.2 The Executive Committee may purchase liability insurance to protect the Corporation, and/ or the members of its Executive Committee. BYLAWS - AssociAmN OF RE=NALECONomic DEvmnPmwTPARTNPRS, INC. PAGE 5 eF 3.2.3 The Executive Committee may execute any and all other instruments and documents which may be necessary to, or in the opinion of the Executive Committee desirable to carry out the intent and purposes of the Corporation. 3.2.4 The Executive Committee may make any and all expenditures that the Executive Committee deems necessary or appropriate in connection with the management of the affairs of the Corporation and the execution of its obligations and responsibilities under these Bylaws. 3.2.5 The Executive Committee may employ consultants, accountants, legal counsel, administrative staff, and pothers to perform services for the Corporation. 3.2.6 The Executive Committee may enter into any kind of activity necessary to. in connection with, or incidental to, the accomplishment of the purposes of the Corporation. 3.3 Limitation of Authority. The Executive Committee shall have no authority to bind the Corporation as to the following matters without first obtaining approval by majority vote of all of the Members of the Corporation: 3.3.1 Final selection of an agent responsible for performance of all or substantially all of the administrative functions necessary to conduct the regular business of the Corporation ("Administrative Agent"). Prior to the organizational meeting of the Members, the Portland Development Commission will act as the Administrative Agent of the Corporation. 3.3.2 Changing the purposes of the Corporation as set forth in the Articles of Incorporation and in these Bylaws; 3.3.3 Establishing formal Corporate policy which, for the purposes of these Bylaws shall mean "any official position of the Corporation as represented by a Member, orally or in writing to an outside organization"; 3.3.4 Dissolution and winding up the Corporation; or 3.3.5 Amending the Articles.of Incorporation or these Bylaws. 3.4 Other Activities. Executive Committee members may, in their individual capacities, have business interests and may engage in business activities other than those relating to the Corporation, but shall always act in good faith furtherance of the best int--rests of the Corporation. 3.5 Executive Director. By a majority vote, the Executive Committee shall appoint $ i(r:AWS -,ASSOCIATION OF REGIONAL ECONOMIC DEVEWPMENT PARnIFRS, INC. PAGE 6 Q&44. an Executive Director to have general supervisory authority over operations of the Corporation and to coordinate and provide administrative services necessary to achieve the purposes of the Corporation as set forth Section 1.6 of these Bylaws but subject to the limitations set forth at Section 3.3. The Executive Committee may delegate to the Executive Director any of the specific powers set forth at Section 3.2 of these Bylaws. The Executive Director shall be a Member and a member of the Executive Committee of the Corporation. Upon initial formation, a designee of the Portland Development Commission shall act as the Executive Director of the Corporation. 3.6 Number, Ouaiification. Election and Tenure. Nine Executive Committee members shall be elected from time to time in accordance with these Bylaws. This number may be increased or decreased by a majority vote of the Members by election in accordance with these Bylaws but this number shall never be less than three. The members of the Executive Committee must be Voting Members of this Corporation. Each Executive Committee member shall hold office for a staggered term of two years, or until a successor shall have been duly elected and shall have qualified, or until death, or until resignation or removal in the manner hereinafter provided. The number of terms for which an Executive Committee member may serve shall be unlimited. The initial composition of the Executive Committee and designation of terms of service will be determined by a majority vote of the Members of the Corporation at its organizational meeting and vacancies will be filled by a vote of a majority of the Members at the Annual Meeting of the Members. 3.7 Reeplar Meetines. Regular meetings of the Executive Committee shall be held at least quarterly at such time and at such place as shall be determined from time to time by the members of the Executive Committee. 3.8 Special Meetings. Special meetings of the Executive Committee may be called by the Executive Director, or by any two Executive Committee members. The person or persons authorized to call special meetings of the Executive Committee may fix a reasonable time and place for the melting. 3.9 Teleuhone Meetings. Executive Committee members may participate in meetings of the Executive Committee by means of conferencing communications equipment by which all persons participating can hear each other at the same time and participation by such means shall constitute presence in person at such a meeting. L C 3.10 Actions Without Meeting. Any action of the Executive Committee may be taken without a meeting if a consent in writing setting forth the action so taken is signed by all of the members and is filed in the minutes of the Executive Committee. Such consent shall have the i same effect as a unanimous vote. a 3.11 Notice and Waiver. Notice of any special meeting shall be given at least five (5) days prior thereto by written notice delivered personally, by mail or by facsimile or electronic mail to each Committee member. If mailed, such notice shall be deemed to be delivered when deposited in the United States Mail with postage prepaid. Any Committee member may waive )BYLAWS - ASSOCIATION OFREGiONALECONOMIc DEVECAPMENTPARTNERs. INC. PACE 7.9F 4- =Mai notice of any meeting, before, at, or after such meeting by signing a waiver of notice. The attendance of a Committee Member at a meeting shall constitute a waiver of notice of such meeting and a waiver of any and all objections to the place of such meeting or the manner in which it has been called or convened, except when a Committee member states at the beginning - of the meeting any objection to the transaction of business because the meeting is not lawfully called or convened 3.12 Quorum and Voting. A majority of the members of the Executive Committee in office shall constitute a quonun for the transaction of business. The vote of a majority of those Committee members present at a meeting at which a quorum is present shall constitute the action of the Executive Committee. If less than a quorum is present, then a majority of those Committee Members present may adjourn the meeting without notice until a quorum is present. 3.13 Vacancies. Any vacancy occurring in the Executive Committee will be temporarily filled by appointment by the Executive Director. Such appointee shall serve until the election of a replacement by a majority vote of the Members at the Annual Meeting of the Members or at a Special Meeting held for the purpose of this election. 3.14 Removal. Any Executive Committee Member may be removed from office, with or without cause, by vote of a majority of the Members at a duly called meeting. A member of the Executive Committee may be elected by the Membership for the unexpired term of the Committee member removed from office. 3.15 Presumption of Assent. A member of the Executive Committee of the Corporation who is present at an Executive Committee meeting at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless he or she votes against such action or abstains from voting because of an asserted conflict of interest. Abstention shall be deemed neither assent nor dissent. 4 OFFICERS Tlrerc shall be no officers of this Corporation. The Director of the Executive Committee shall preside at all meetings and shall act as the chief executive officer of the Corporation. The Executive Director shall designate a member of the Executive Committee to act in his or her absence. In the event the Executive Director is unable to make such a designation, an acting Executive Director will be designated by a majority vote of the members of the Executive Committee. 5 EXECUTIVE AND OTHER COMIMTTEES 5.1 " Creation of Committees. The Executive Committee may, by Resolution passed by a majority, or at the direction of a majority of a quorum of the Members, designate any one or more other committers. BY[Aws - AssoaAMN OF REGIONAL ECONOMIC DEVELOPMENT PARTNERS, INc. PAGE 8 ov-t4 6 BANK ACCOUNTS, BOOKS AND RECORDS, ACCOUNTING, AND TAX ELECTIONS 6.1 Bank Accounts. The Executive Committee shall open and maintain in the name of the Corporation a bank account or accounts in which shall be deposited all funds of the Corporation. Withdrawals from such account or accounts shall be made upon the signature or signatures of such person or persons as the Executive Committee shall designate. 6.2 Method of Accounting. The Executive Committee shall keep, or cause to be kept, full and accurate records of all transactions of the Corporation in accordance with sound accounting principles, and will designate the method of accounting as cash, accrual, or a hybrid cash - accrual-method-and may change this designation if it determines that such a change is in the best interests of the Corporation. 6.3 Books and Records. All books and records of the Corporation, including the Corporation minute book, shall, at all times, be maintained in the principal office of the Corporation, and shalt be open during reasonable business hours for the reasonable inspection and examination by the Voting Members or their authorized representatives. The Executive Director shall cause the Administrative Agent of the Corporation to prepare and make available minutes of all meetings within 28 days following the date of each meeting. The Executive Committee shall maintain books and records, including financial records, of the Corporation separate from the books and financial records of the Members and shall observe all Corporation formalities, including, without limitation, maintaining minutes of Member and Executive Committee meetings and records of the Members' actions on behalf of the Corporation, and taking all actions which are necessary or appropriate for the continuation of the Corporation's valid existence as a nonprofit corporation under the Act, or under the laws of any other jurisdiction in which the Corporation is doing business, in order to protect the limited liability of the Members and to enable the Corporation to continue to conduct the business in which it is engaged 6.4 Accounting Reports. Within 90 days after the close of each Fiscal Year, the Executive Committee shay distribute to each Member a report of Corporation activities for the previous Fiscal Year. Voting Members shall have the right, as set forth at Section 6.3 above, to audit the books and records of the Corporation by providing two days advance written notice of its intent to do so to the Administrative Agent of the Corporation. The Member that inspects the books and records shall reimburse the Corporation for any copying costs or administrative costs incurred by the Corporation directly resulting from the Member's inspebtion or audit. 7 EqDEM14M, CATION The Corporation shall indemnify its Executive Committee or each of the members of its Executive Committee to the fullest extent permissible under Oregon law, as the same exists or may hereafter be amended, against all liability, loss and cons (including, without limitation, attorney fees) incurred or suffered by such person by reason of or arising from the fact that such BYLAws - ASSOCIATION oFREOLONALECONOMIC DEVELOPMENT PARTNERS, INC. PAGE 9 ca 34 .71 person is or was a member of the Executive Committee or Member of the Corporation, or is or was serving at the request of the Corporation as an agent of another foreign or domestic nonprofit corporation, corporation, partnership, joint venture, trust, benefit plan, or other enterprise. The Corporation may, by action of the Members or Executive Committee, provide indemnification to employees and agents of the Corporation who are not members of the Executive Committee. The indemnification provided in this section shall not be exclusive of any other rights to which any person may be entitled under any statute, bylaw, agreement, resolution of Members or resolution of the Executive Committee, contract or otherwise. 8 NONPROFIT OPERATION The Corporation will not have or issue shares of stock. No dividends Will be paid. No part of the income or assets of the Corporation will be distributed to its Members without full consideration. The Corporation may contract in due course with its Members or Executive Committee members without violating this provision. 9 FISCAL YEAR The fiscal year of the Corporation shall be selected by the Executive Committee of the Corporation. 10 NOT PUBLIC BODY ' The Members of the Corporation acknowledge and agree that the Corporation is not a "Public Body" for the purposes of ORS 192.610(4) and is not subject to Oregon public meeting laws and public records laws. 11 DUES 11.1 Establishment of Dues. The Members shall establish dues, if any, for all classes of membership. 11.2 Payment of Dues. Dues for new Members (both Regular and Associate) shall be paid to the Corporation within 30 days after admission. Annual dues shall be paid no later than February 1, of each calendar year. The Executive Committee will ensure that Members receive reasonable notice of the amount of dues and timing of required payment. 11.3 Termination of Membership. The Executive Committee may terminate the membership of any Member if dues are not paid within 30 days after they are due. ° 12 MISCELLANEOUS i i 12.1 Notices. All notices required to be given hereunder must be in writing and will be i duly given if delivered by hand or if addressed and mailed by certified mail, return receipt requested: BYL1ws - ASSOCIATION OA REGIONAL ECONOMIC DEVELOPMENT PARTNERS, INC. PAGE 10 ORl+I 12. 1.1 Corporation. If to the Corporation, to the address of the principal office, or to such other address as the Corporation may hereafter designate by notice. 12.1.2 Members. If to a specific Member, to address set forth on Exhibit A, or such other address as such Member may hereafter designate by notice to the Corporation. 12.2 Governing Law. All questions with respect to the construction, enforcement and interpretation of these Bylaws and the rights and liabilities of the parties hereto shall be determined in accordance with the laws of the State of Oregon. 12.3 • Severability. These Bylaws are intended to be performed in accordance with, and only to the extent permitted by, all applicable laws, ordinances, rules and regulations. If any provision of these Bylaws or the application thereof to any person or circumstance shall, for any reason and to any extent, be invalid or unenforceable, the remainder of these Bylaws and the application of such provision to other persons or circumstances shall not be affected thereby, but rather shall be enforced to the greatest extent permitted by law. 12.4 Binding Effect. These Bylaws are binding upon, and shall inure to the benefit of, the parties hereto and their respective heirs, executors, and administrators, personal and legal representatives, successors and assigns. 12.5 _Number and Caatlons. As used herein, the singular shall include the plural, and the plural the singular. All captions used herein i L 'r 9 a 9 1 I Bytwws AssociArON oFRBGioNALEOONOMIc DEvELopmENTPARTNERs, INC. PAoE 11 oP44• are intended solely for convenience of reference and shall in no way limit any of the provisions of these Bylaws. 12.6 Counterparts. These Bylaws may be executed and delivered in one or more counterparts, each of which when so executed shall be deemed an original, but all of which taken together shall constitute one instrument. These Bylaws of theAssociation of Regional Economic Development Partners, Inc. are hereby adopted by the Members effective June 10, 2003. [Signature Pages Follow] i i BYLAWS - ASSOCLAMN OF RWIONAL ECONOMIC DEVELOrMENT PARTNERS, INC. PAGE 12 os-14 EGIONAL E I.MIC June 2, 2003 DEV MENT CITY OF TUALATIN P tdERS RECEIVED ' To: Members of the Metropolitan Economic Poli cy Task Force JUN p 6 2003 - wLtswaal~. From: Regional Economic Development Partners 7 COMMUNITY DEVELOPMENT Re: Regional Partners Six Month Work Plan ECONOMIO DEV DIVISION iYdr'~t ~`OYCdfa' 1- ran This document, the Six-Month Work Plan plus the Attachment, is presented as the catalyst for a 7 mlh,%~ regional action plan that will require focused, intense commitment from both the business community and local/regional governments to be successfully completed and implemented. ~tql Rigion It is not a plan for an endpoint; rather it is a plan for creating a region which collectively and in Adarixistrathv Lead Porwrr its individual jurisdictions and sectors, is continuously responsive to the changing factors which PORTLAND DEVELOPMENT affect our prosperity. COMMISSION PORTLAND AMBASSADORS The Regional Partners will, over the next six months, make progress on those items for which it is the logical lead and get other organizations' commitments in place to take the lead on the CITY of BEAVERTON other critical actions. CITY of CRISHAM crn of IausBORO Recognizing the lack of a forum to discuss, develop and recommend regional economic policies CITY of TUALATIN and strategies, the Regional Economic Development Partners, in the Fall of 2002, formed a CITY of VANCOWIR Metropolitan Economic Policy Task Force. The charge of the Task Force, made up of CLACKAMAS COUNTY individuals from both the private and public sectors, and who are broadly representative of the COLUMBIA RIVER ECONOMIC geography of the metropolitan area, was to review and assess adopted and emerging, local, DEVELOPMENT COUNCIL regional, and state economic development strategies. METRO MULTNOMAH COUNTY Following their review and assessment, the members of the Task Force requested that the OREGON ECOHO.WC a Regional Partners present a six-month work plan for moving forward on regional economic COMMUNITY DEVELOPMENT development. Enclosed is the Regional Partners response. It has two primary elements: DEPARTMENT PaCIACORP • Implementing actions for those strategies for which the Regional Partners is the lead PORT of PORTLAND implementing organization, and PORTLAND BUSINESS • Confirming the commitment of other organizations in the region - private and public - to ALLIANCE PORTLAND eENwlt ELECTRIC Icad implementation of the Dzulainitlg iuiliatives or strategies that are outlined in ditachmenl A. WASHINGTON COUFM WESTSIDE ECONOMIC ALLIANCE Attachment A to the Six-Month Work Plan identifies six areas of focus for -a long-term economic strategy: Innovation and Industry Clusters, Physical Infrastructure, Talent, Livability, L Marketing, and Regional Collaboration. The discussion and recommendations in each area r create a framework for action on critical issues, with the goal of sustained economic vitality. Elements of these topic areas raise tough issues that will require Drs to rethink how we operate PORTLAND within and across municipal, state and organizational boundaries. DEVELOPMENT COMMISSION wwwpdcus We are part of a single economic region that spans two states and encompasses six counties and J ® 3900 SW Fourth Avenue forty-eight cities. Each of us needs to be willing to take a fresh look at our traditional, and since 7000 often insular, ways of doing business. This may mean rethinking traditional regulation, j P«wna, OR 97201 taxation, program priorities and service d.-livery - at least for those areas of regional tel: 503 827 9200 collaboration and coordination. Lax: 503 a13 3368 i REGIONAL PARTNERS SIX-MONTH WORK PLAN TOWARD CREATING A VITAL AND SUSTAINABLE REGIONAL ECONOMY Presented to: The Metropolitan Economic Policy Task Force i Presented by_ i The Regional Economic Development Partners i June 10, 2003 REGIONAL PARTNERS SIX-!MONTH WORK PLAN TOWARD CREATING A VITAL AND SUSTAINABLE REGIONAL ECONOMY THE REGION A first step in achieving shared priorities for the region's economic future is to define the region. Economically, this region is a six-county area including Clackamas, Columbia, Multnomah, Washington and Yamhill counties within the state of Oregon, and Clark County within the state of Washington - the Portland-Vancouver PMSA (Primary Metropolitan Statistical Area). This geographic area functions as one economy, at least in terms of jobs - 97% of those who work in this region live here and 98% of those who live in this region work here. THE REGION'S ECONOMIC GOAL- DESIRED OUTCOME To create and maintain a diverse, stable and resilient economy that: • is knowledge-based balances growth and livability • is business supportive • is built through regional collaboration • has strong international ties • provides a continuum of opportunities for business and people • creates and retains jobs • funds infrastructure necessary to support business growth • maximizes existing resources • capitalizes on existing and emerging industry strengths REGIONAL ECONOMIC DEVELOPMENT PARTNERS SIX-MONTH WORK PLAN This six-month work plan addresses the initial actions that will be undertaken in order to begin addressing the six focus areas outlined in this framework: Innovation and Industry Clusters: Physical Infrastructure: Talent; Livability; Marketing; and Regional Collaboration. The following initiatives address those actions where the Regional Partners are primarily responsible for implementation: • INDUSTRY CLUSTER DEVELOPMENT - growing key industries • REGIONAL MARKETING - driving job creation and Investment • INDUSTRIAL AREAS DEVELOPMENT - Insuring an adequate supply of Industrial & employment land • COMMITM Nr TO REGIONALISM - achieving shared priorities In January 2004, the Regional Partners will report back to the Metropolitan Economic Policy Task Force. In addition to providing an update on progress, the January 2004 report will outline the success in enlisting organizations and individuals to champion the implementation of the remaining regional priorities. 1. INDUSTRY CLUSTER DEVELOPMENT The Regional Partners will outline and initiate actions to grow key industry clusters. Within the next six months, four clusters will be the primary focus: silicon (semiconductors & photovoltaic); micro to nano technologies; cyber-security, and metals & transportation equipment. Specific work plans will be completed with the active engagement of industry. Work pl .ns will address: a. The steps necessary to develop a good understanding of how the cluster functions, including the identification of existing strengths, addressing gaps or weaknesses and developing a longer term strategy for continued growth of the cluster. P: Regional PartnersrMMMEPTF/Partners Six-Month Work Plan 6-10.03 1 b. Cluster specific business retention, expansion and recruitment actions. c. Identification and communication of forecasted land and infrastructure needs for industry within the region for two and five year time horizons. d. Identification and communication of forecasted workforce needs. OutcomesMoliverables/Products: - Produce industry data outlining needs and opportunities for each of the four clusters. Deliver findings and Issues for each cluster to education, workforce, and land use and transportation planning organizations. _ Present four industry cluster strategies detailing the roles and responsibilities of involved organizations, Including specific actions, steps, timelines and initial lists of targeted firms. Make 2 to 3 private-sector led recruitment calls on targeted firms or site selectors within each of the four clusters. II. REGIONAL MARKETING Create, fund and implement a collaborative and focused private sector-led marketing campaign to strategically promote the Portland region as a desirable location for business and investment. In coordination with efforts outlined in I. INDUSTRY CLUSTER INITIATIVE, above, the promotional and marketing efforts will assist in gaining visibility and differentiation from other competing regions. The approach utilized will be to focus on identified industry clusters as well as overall regional competitive strengths. The region's marketing efforts will courdinatc with and leverage the parallel statewide marketing efforts being lead through the Oregon Economic Development Association as well as the developing Brand Oregon messaging. Outcomes/Deliverables/Products: Commitments In place to develop and implement a five-year regional marketing campaign. - Regional marketing campaign under contract with timeline for campaign implementation in place. III. INDUSTRIAL AREAS DEVELOPMENT The goal is to identity land In the Portland-Vancouver region that is suitable for future industrial development, and recommend policy and investment priorities that support and enhance land development opportunities to meet business and industry needs. a. Task 3 Completion: • Work with Metro to complete Task 3, which requires addition of 2000 acres of industrial land to the Portland Area Urban Growth Boundary (UGB) by June 2004. • Specifically develop siting criteria for identified industries in order to ensure an appropriate supply of land. • Focus on including land identified by Regional Partners as part of 2002 Periodic Review process. b. Regionally Significant Industrial Areas: • Work with Metro to finalize language in Title 4 related to Regionally Significant Industrial Areas. (Title 4 includes limitations or restrictions on commercial and institutional uses within industrial areas) i • Work with individual jurisdictions to identify appropriate areas within the current-UGB that should be subject to this designation. c. Clark County/Vancouver. • Work with Clark County and the Port of Vancouver to advance planning and development of the Columbia Gateway properties. P d. Regional Employment Lands Study: • Participate in planning for this private sector led effort that will analyze land needs for businesses that do not meet the traditional definition of "industrial". P: Regional Partners/20031MEPIT/Partners Six-Month Work Plen 6-10-03 2 e. Oregon Industrial Land Initiative: • Work with state agencies and the Oregon Governor's office to inventory 25+ acre industrial sites. • Identify those sites that are "shovel ready", as well as analyzing those with development constraints, identifying those development constraints, and quantifying the costs or other actions necessary to remove those constraints. f. Industrial Land. Supply Assessment: • Work with Metro, the public jurisdictions and the private development community in the region to develop and agree upon definitions and protocols for updating and maintaining a parcel-specific industrial land supply database. Agreed upon definitions and protocols will include how to determine/define sites as "shovel ready", the types of development constraints that will be inventoried and categorized; as well as protocols and common formats for data collection. g. Industrial Land Supply Target: • Work with Metro, the public jurisdictions and the private development community in the region to identify or create the necessary financial tools, technical assistance and policy mechanisms to insure a rolling 5-year supply of shovel ready industrial sites with characteristics appropriate to the industry needs identified in L INDUSTRY CLUSTER INITIATIVE, Item c., above. Outcomes/Dellverables/Products: - 2,000 acres of industrial land, which meets forecasted industry needs, added to the UGB. - Title 4 language amended and specific industrial sites/areas included as Regionally Significant Industrial Areas. - Adoption of specific development strategies for the Vancouver Gateway area. Regional Employment Lands Study underway and Initial data. Complete regional contribution to the State inventory of "shovel ready" Industrial sites (and assessment of development constraints and costs necessary to make the remaining industrial sites in the region "shovel ready"). IdentificatioNcreation of 2-3 new financial, technical assistance and/or policy mechanisms to support the maintenance of an ongoing 5-year industrial land supply. 1V. COMMITMENT TO REGIONALISM The goal is to allow the Regional Partners to remain light, fast, agile and responsive to the market while building a sustained level of cooperation to achieving shared priorities for the region's economic future. The Regional Partners will: a. Advocate and promote the economic priorities, included in Attachment A, A Framework for Creating Shared Economic Priorities for the Portland-Vancouver Metropolitan Area, by involving key public and private sector organizations to agree to implement specific strategies. In particular, clearly address ways in which this region will distinguish itself from its competitors, the metrics that the Regional Partners will need over time to understand regional economic performance, and sources to fund and expedite the vision. b. As a part of promoting the economic framework and getting other organizations to ratify it, identify and solicit organizations to act as "champions", that will commit to leading the implementation of strategies and actions where the Regional Partners are not the lead organization (i.e. ODOT and/or local transportation agcncics responsible for leading the implementation of the transportation infrastructure priorities). Wherever possible, both private and public organizations/individuals will be solicited as "co-leads" for each strategy or action. o. In the areas where they are not the lead organization, the Regional Partners' role is to keep the other lead organizations informers about general business and individual industry cluster needs and advocate for specific actios to meet these needs. j d. Reach out to otter organizations within the metropolitan area and solicit their involvement in the Regional Partners. e. Apply to the U.S. Economic Development Administration (EDA) for funding to develop a regional Overall Economic Development Plan. As part of this effort, consider the formation of a regional P: Regional Partnem'2003/MEPW/Partners Six-Month Work Plan 6-10-03 3 economic development district. Forward the completed plan to EDA for their approval - which would allow the region access to federal funding for projects delineated in the plan. f. Create and adhere to a schedule and forum for monitoring and reporting on progress in implementing the strategies recommended in this report. OutcomeaMelivembles/Products: - Commitments by organizations to serve as the "Champion" for 8 of the specific strategies/actions contained in the Framework report. - Twenty members in good standing of the Regional Partners organization. Adoption of the Regional Partners Six-Month Work Plan and the Framework report by the councils, commissions or boards of each of the Regional Partners organizations. Completion of and acceptance by EDA of Comprehensive Economic Development Strategy grant for the Region. - Status report provided to the MEPTF in January 2004 on implementation of the elements of this work plan and strategies and actions recommended in the economic framework report. P: Regional Partners/20o3/MEPTF/Partners Six-Month Work Plan 6-10-03 4 A Members of the Metropolitan Economic Policy Task Force ■ Rob Drake (Chair), Mayor, City of Beaverton ■ David Bragdon, President, Metro • Jess Carreon, President, Portland Community College ■ John Castles, Trustee, Murdock Charitable Trust • Steve Clark, Publisher, Beaverton Valley Times ■ Eric Hovee, Principle, ED Hovee Company ■ Ron Johnson, VP Resource Development, Portland General Electric ■ Michael Jordan, Commissioner, Clackamas County ■ Vera Katz. Mayor, City of Pnrtland ■ Kim Kimbrough, President/CEO, Portland Business Alliance ■ Kathy Long Holland, Long/Sherpa Eco-D • Donald Mazziotti, Executive Director, Portland Development Commission • Craig Pridemore, Commissioner, Clark County ■ Carl Talton, VP Community and Business Development, Portland General Electric ■ Bob Terry, Owner, Fisher Fame ■ Jose Ternero, Oregon Assoc. of Minority Entrepreneurs • Diane Vines, Vice Chancellor, Oregon University System ■ Rick Williams, Project Consultant, Melvin Mark Dev. Co. • William Wyatt, Executive Director, Port of Portland Regional Economic Development Partners The Regional Partners are a private non-profit organization. An association of public and private sector economic development professionals, representing agencies and organizations throughout the Portland-Vancouver region. The member organizations are listed below, including, the Regional Partners contact person(s): ■ The City of Beaverton (Janet Young) ■ The City of Gresham (Max Talbot, Shelly Parini) ■ The City of Hillsboro (David Lawrence, Larry Pederson) ■ The City of Tualatin (Doug Rua) ■ The City of Vancouver (Gerald Baugh) ■ Clackamas County (Greg Jenks, Renate Mengelberg) ■ Multnomah County (Duke Shepard) ■ Washington County (Dennis Mulvihill) ■ Metro (Andy Cotugno, Lydia Neill) • Port of Portland (Bill Wyatt, Lise Glancy) ■ Portland Development Commission (Don Mazziatti, Marty Harris. Michael Ogan) • Columbia River Economic Development Council (Bart Phillips, Pam Neal) ■ Oregon Economic and Community Development Department (Ron Fox, Joan Rutledge, Marcy Jacobs, Carolyn Sanco) ■ Portland Ambassadors (Randy Miller) • Portland Business Association (Kim Kimbrough, Scenna Shipley, John Rakowitz) ■ Westside Economic Alliance (Betty Atteberry) ■ Pacific Power & Light (run McCabe) ■ Portland General Electric (Charlie Allcock) P: Regional PatmersnOOYMEPTF/Partners Six-Month Work Plan 6-10-03 5 - Attachment A to: Regional Partners Six-Month Work Plan Toward Creating a Vital and Sustainable Regional Economy A Framework for Creating Shared Economic Priorities for the Portland -Vancouver Metropolitan Area Presented to: The Metropolitan Economic Policy Task Force Presented by: The Regional Economic Development Partners June 10, 2003 Attachment A A Framework for Creating Shared Economic Priorities for the Portland -Vancouver Metropolitan Area This report identities six areas of focus for a long term economic strategy. These focus areas represent the findings and conclusions of the Metropolitan Economic Policy Task Force and Regional Economic Development Partners on common themes (those areas where the jurisdictions throughout the region, through prior public processes and formal adoption, have identified and committed to economic strategies that are consistent, similar or supportive of one another); as well as conflicts or gaps (where there is a lack of agreement on solutions, or lack of existing collaborative effort). This framework provides a mechanism to better coordinate the region's economic development objectives with its land use and transportation planning and implementing actions and investments. This framework identifies and recommends six areas of economic focus: 1) Innovation and Industry Clusters 3) Talent 5) Marketing 2) Physical Infrastructure 4) Livability 6) Regional Collaboration The first four of these are foundation issues of importance to the effective functioning of the region's economy. The importance of these four issues is interrelated and interdependent. Their ordering in this report is not meant to imply any priorities among or between them. The fifth is important in order to position this region within a competitive global environment, and the sixth is important as a mechanism for those of us in this region to more efficiently address the first five issues - and thereby more effectively compete nationally and internationally as an economic region. The discussion below identifies policies, strategies or actions within each of these six areas and discusses why and how each is important to the area's economy.. Economic strategy is about 1) making sure that we provide essential resources and services that enable businesses to succeed, and 2) focusing on those things that differentiate this region from other, competing regions - where we have strengths or relationships that provide economic advantages. The first four areas of focus discussed below are important elements in differentiating the Portland-Vancouver region's economic advantages from those of other regions - how this region decides to address each of these elements, where priorities are placed, and what implementation decisions are made is critical to this differentiation. The six focus areas provide the framework for WHAT should be addressed within a regional economic strategy for this metropolitan area- most of which are presented in broad terms. Some areas include a specific approach, or suggested actions, on HOW these strategies should be implemented or carried out. The intent of this document is to provide a foundation for ongoing collaboration among the. institutions and organizations throughout the metropolitan area to support the continual refinement of both WHAT this region's economic strategies should be and HOW to approach their implementation. P: ttcgional P&tncty/MWME WAtea Eeon Frwnewark Attachmrnt A 6-10-03 1 • Background The Portland-Vancouver region faces a number of economic forces that will shape its future. • The evolution of a knowledge-based economy in which intellectual assets, rather than physical ones, are hey to long term economic success. • An increasing use of technology throughout both traditional and new economy industries. • A shift overseas of many traditional as well as new economy jobs, facilitated by improved global transportation and communications and by lower wages overseas. • A shift from a local economic bast, mcaaured by political boundaries, to a highly integrated regional economy. • The development and emergence of industry clusters - concentrations of interrelated, globally competitive ruins within related industries-unique to specific metropolitan areas. • Increasing competition from other regions within the United States, because of reduced transportation and communication costs, and economic inducements provided by local, regional and state governments. • Shorter product and service life cycles, requiring much greater agility and speed by businesses in retooling to stay competitive. • The evolution of transportation and distribution systems to more efficiently move products and information. • Across the world, business and governments are mobilizing to reduce the effects of the recession and position themselves to take advantage of the economic restructuring that is underway. Due to an unprecedented period of economic growth in the 19903, some people assumed that this region's positive economic future was a given. We know that this is not true-we must be proactive to be competitive. The challenge before us is how does this region position itself to effectively compete for the economic opportunities that will be presented in the global marketplace during the coming decade-by taking into account and balancing both what we desire as a community and what employers desire as a business location. Framework Elements - Leadlinvolved Organizations The recommendations outlined below are presented as the starting point for a regional action plan that will require focused, intense, commitment from both the business community and local/regional governments to be successfully completed and implemented. A critical element of that commitment includes organizations taking responsibility for leading the implementation of each of these recommended actions - a "champion" for that item. Ab For each strategy or action item below, the set of organizations that should be involved in further discussion and/or implementation are shown. As with the recommended actions themselves, this list of involved organizations is presented as a starting point for discussion and further refinement. For those items where the Regional Partners are committed to be the organization responsible for implementation they are shown as the Had,. For those items where the Regional Partners are NOT the organization responsible to lead implementation they are shown as the Advocate for this item - unless an appropriate organization has already committed to serve as the Lead organization for implementation. The Regional Partners role as advocate is to recruit a champion to lead. I i. y P: Regional Partnorsr"3/MWMAkcg t3wn Framework Attachment A 6-10.03 2 i 1. Innovation and Industry Clusters A. Build on the region's existing.and emerging industry sector strengths through duster-focused public Policy and program support and through resource allocation. All types of business activity and industries contribute to the region's economy. However, in the world's more successful metropolitan areas, a small number of industry clusters serve as the primary drivers of the regional economy. A cluster is a group of firms that, through their interactions with each other and with their customer's and suppliers, develop innovative, cutting-edge products and processes that distinguish them in the market place from firms in the same industry found elsewhere. The competitiveness of an industry cluster is determined by the presence of highly specialized pools of skills, technology and infrastructure tailored to the needs of the cluster firms. The presence of sophisticated and demanding customers in a cluster pressures firms to innovate on a continuous basis. A cluster is not simply the result of the presence of a large firm, or of a concentration of firms in the same industry. Identifying the presence of a cluster in a community refers specifically to the ability of the firms in an industry to interact in ways that create competitive advantages through the creation and incorporation of now knowledge into products and the processes that produce them. Therefore, cluster strategies focus on the relationships between firms, not on individual firms. A cluster strategy is based on the assumption that creating new knowledge in a place confers advantages on all firms in that industry in that place, even if those ferns are, in fact, competitors within their industries. Those industry clusters that compete nationally and internationally are the core of this region's economy and what distinguishes it from other regions. The industry clusters that exist and that are emerging in the metropolitan area are built on the distinctive knowledge competencies of the region, and the strengths that currently enable the region-to compete globally for economic activity and investment. Additionally, industries that sell their products and services nationally and internationally have greater long-term growth potential since their opportunities for growth are not constrained by the size of this region's market. For these reasons, focusing on industry clusters is both a more efficient and effective use of this region's efforts and resources. Established regional industry clusters include: Emerging regional Industry clusters include: • High Tech (Semiconductors/Silicon, Imaging • High Tech (Nano & Micro Technology & Display Technology) Cyber-Security, Health/Medical Wormation • Metals, Machinery, Transportation Equipment Technology) • Nursery Products • Creative Services (Advertising, Public Relations • Specialty Foods and Food Processing Film & Video, Web/Internet Content & Design) • Lumber and Wood Products • Sports Apparel/Recreation-Related Products There are also industry clusters that this region spires to create and establish. Given the definition and discussion of industry clusters, above, these would more appropriately be called targeted industries. In addition, there are industries that, while neither industry clusters nor.targeted industries, are essential support industries within the region. Targeted and Support industries include: - Bioteeb/Bioscience (Medical 'Devices, Btoinformatics, Pharmaceuticals, Genomics, Anti-Virals) • Sustainable Industries t (Rer¢wable Energy, Resource Efficiency Technologies, Sustainable Building Materials, Green Chemistry) • Professional Services 1 (Architecture, Engineering, Legal and Financial Services, etc.) I • Distribution & Logistics i i P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 3 The components of a cluster-based strategy should include: Al. t_ncrease support and commitment to the retention and expansion ofeAstinq business and attraction of new businesses. Lead/Involved Organizations: Regional Partners: Portland State University, Oregon University - System, Oregon Health and Science University, area Community Colleges, Industry Associations. Economic development needs to be an ongoing priority of the region, not a goal that applies only during economic downturns. Through the Regional Partners, the region will expand the community's awareness of and support for business retention, expansion and recruitment efforts as ongoing elements of the region's economic development efforts. The strategies and programs established to execute expanded business retention, expansion and recruitment efforts will be developed through the involvement of industry associations and firms in the cluster, education institutions and workforce training organizations, and other the organizations in the region that are responsible for the delivery of infrastructure and services necessary to support the continuing growth and development of the cluster. While supporting and growing industry clusters will be the focus of the region's strategic economic development efforts, these strategies should retrain flexible and adaptable to changing conditions and opportunities. Companies and industries are continually adjusting to shifts in market forces and circumstances. The region will approach its economic development focus and plans with the same agility. A2. Proactively and cooperatively market and promote the metropolitan area as a positive business location for specific industry dusters. Advocate /Involved Organizations: Regional Partner: Portland Business Alliance, Portland Oregon Visitors Association, Oregon Economic Development Association, Port of Portland, Port of Vancouver, Industry Associations. In addition to "branding" and marketing the region broadly as a business location, the region will also develop marketing messages and methods targeted at the specific industry clusters it is pursuing. A3. Track, monitor and communicate information on cluster trends and needs with organizations that play a role in providing necessary business "infrastructure" and services. LeadAnvolved Organizations: Reglonai Partners: Industry Associations. The Regional Partners, through ongoing research as well as their direct interactions with industry groups and individual fares, develop information and insight on the needs of industry clusters. This knowledge will be, communicated and shared with the organizations in the region that are responsible for the delivery of physical infiastructure, workforce training, capital and a variety of services necessary to support the continuing growth and development of the cluster. B. The region needs to Identify and create additional capital resource tools to support business creation and expansion. Advocate /Involved Organizations: Regional Partner: Commercial Banking Community. The Portland-Vancouver region must enhance its support for a highly entrepreneurial environment, so a larger number of locally grown ideas grow and prosper here: • The growth of the regional venture capital community needs be better supported, as it is small relative to other metropolitan areas. • There are limited resources for non-standard debt financing; area financial institutions will be encouraged to examine and develop new and alternative mechanisms. • '.The region needs to provide additional, more coordinated organizational and information support for entrepreneurs. P: Regional Partners/200MMEMY/Reg Econ Framework Arachment A 6-10-03 4 C. The region must invest in area educational institutions with a focus on commercialization. Advocate /involved Organizations: Regional Partners: Portland State University, Oregon Health and Science University, Industry Associations The region must assist in the development and financing of incubator, accelerator, laboratory or other space needs to support commercialization of technology and the growth of emerging industries. 11. Phy3lcal Infrastructure Businesses require a number of services and resources in order to successfully operate and compete in both today's and tomorrow's economy. Those services and resources comprise the region's physical infrastructure. The infrastructure elements that this region can proactively provide are identified and discussed below. How this region chooses to provide this infrastructure will determine how successfully it will compete as a location for new and expanding business. In all areas discussed below, additional financial resources need to be found or created in order to fund the infrastructure improvements essential to a strong regional economy. A. Insure an Adequate and Available Supply of Land and Buildings that Meet Industry Needs. To be economically competitive, communities must have an available supply of development-ready land and existing buildings to accommodate the needs of business and industry. Available land must be appropriately zoned, have adequate utilities and scrvicea and meet the location, size and other characteristics required by industry. The land resources in the region need to be competitive with other western US metropolitan areas. In addition to available land, the regulatory climate needs to be timely and provide certainty of development. Land requirements depend on industry and firm type. Research and development firms often want suburban campus locations where their development and production functions can take place interactively. Manufacturing and distribution finns need to be close to major interstate highways. High- tech manufacturing firers are more likely to be found in suburban industrial parks than in the central city. Firms involved in heavier manufacturing industries tend to be located in the older, established industrial areas of the central portions of the region rather than in the suburban industrial parks developed over the last three decades. The elements of insuring an adequate an d appropriate supply of land and buildings should include: Al. Preserve, protect and redevelop Foisting industrial areas within the metropolitan area, while rggognizing the chatngigg form functions and site needs of "industry" Advocate /Involved Organizations: Reaoona Partners, Local Jurisdictions, Metro, Industry Associations, Commercial Development Community. With changes in how businesses are organizing their operations and functions to effectively compete in a dynamic global economy, the region must re-examine, update and redefine the concept of "industrial" to recognize and include "industrial office" - non-manufacturing uses that arc integral parts of industrial sectors (such as software development, R&D and fab-less semiconductor operations within the high tech sector) - but which would limit "commercial office" uses (such as professional services firms, call centers, insurance, medical or other personal services uses). As part of the identification and regulatio i of regionally significantly industrial land, the region needs take into account and address the changing form, functions and site needs of industry and particular industry clusters. Definitions and regulations should be adjusted to respond to these new realities. P: Regional Parfix-maoo3/MEP1'F/Reg Econ Framework Attachment A 6-10-03 5 A2. The region needs to develop tools, processes and public incentives to encourage the redevelopment of industrial sites and buildings in established industrial areas to maximize past public investment in infrastructure and to create and maintain lobs in estabUshed oommunitles. Advocate Involved Organizations: Realonal Partners: Local Jurisdictions, Metro, OECDD, Commercial Development Community, State Senators and Representatives from the Metro area. Throughout the region there are significant numbers of previously dcvctoped industrial sites that have antiquated facilities or contamination problems. The cost of redevelopment can be high: brownfield sites may require environmental remediation; historic buildings require seismic upgrades. In order to preserve and maintain the land resources in existing industrial areas, the region needs to create and employ public financial incentives and other mechanisms necessary to encourage and make financially feasible the redevelopment of existing industrial sites and buildings. Without the commitment and investment necessary to redevelop and reutilize older industrial sites for new industrial uses, the need to expand the urban growth boundary and urban development into greenfields will be even greater. A3. Throuah periodic additions to Urban Growth Boundaries, maintain an adequate supply of developable vacant industrial land appropriately sized and located throughout the region to meet the needs of industry growth forecasted by Metro, other iurisdictions and clusters identified In this report. Advocate !Involved Organizations: Realonal Partners: Metro, Local Jurisdictions, Commercial Development Community. The Metro Council, in collaboration with the cities and counties throughout the region - including these located outside of Metro's regulatory authority - must take a strong leadership role in actively supporting the periodic expansion of their urban growth boundaries (UGB) to address the current industrial land shortage and future industrial land needs. Land must be added in appropriate parcel sizes and locations that are responsive to the needs of industry clusters throughout the Region. Industrial land added to UGBs needs to be protected through appropriate mechanisms to ensure its use for industrial purposes, taking into account the changing form, functions and site needs of industry. A4. Create and maintain a business-supportive regulatory and development permit climate dv t /Involved Organizations: Reaionol Partnem: Local Jurisdictions; Regulatory Streamlining Manager, Oregon Department of Consumer and Business Services; Commercial Development Community. Regulations exist to maintain the health, welfare, and safety of a conununily. They arc dcsig_ned to make buildings safer, the air cleaner, and provide a variety of other protections. However, firms must work with local bureaucracies to meet regulatory requirements, and sonic regulations and processes can be quite onerous. Shorter product life cycles have put pressure on companies to bring new products to market quickly. Simplified bureaucracies and a short and predictable permitting process can help firms react quickly in a competitive marketplace -a factor of particular significance between municipalities within a metropolitan area. The attitude behind the implementation of the local regulatory and permit system is equally important. Locations that work to assist development within the context of meeting the community's regulatory mandates fare better than locations that use their regulatory and permit system to "keep undesired things from happening" - the difference between viewing businesses as part of the community or an adversary to protect the community from. P: Regional Partners/2003/MEPTF/Reg Ecnn Framework Attachment A 6-10-03 6 Regulatory and permit systems have traditionally been wholly local in nature and scope - leading to significant differences among and across the jurisdictions in the region. While acknowledging the need to preserve local preferences and control, it is recommended that the jurisdictions in the metropolitan area move towards the development and implementation of a "smart permit system" - see recommendation "B", under section VI. Regional Collaboration, below. B. Maintain and strengthen the transportation and other infrastructure systems serving the Metropolitan area. To stay competitive, cities must have modern and efficient physical infrastructure, including roads, bridges, water and sewer systems, airport and cargo facilities, energy systems, and telecommunications. The availability of fiber optic and other high capacity telecommunications systems are growing in importance. An important role of government is to increase economic capacity by improving quality and efficiency of public infrastructure and utilities necessary to business operation. While businesses prefer localities that offer low tax rates, they will be less likely to choose an area if low taxes are reflected in poorly- maintained infiastructure, low-quality schools, and a substandard communications network. Locations with relatively higher taxes but with infrastructure and public services levels comparable to low tax locations are even less attractive to businesses. In order to remain competitive, the Portland Vancouver region should maintain and strengthen the following transportation systems: Bt, eta Service: Strenctthen Portland International Airoort'e national and intemationai role. LgWnvolved Organizations: Port of Portland: Regional Partners, Local Jurisdictions. The region must actively support the Port of Portland's efforts to expand the airport and develop increased domestic and international passenger and cargo service, including connections to Asia, Europe and Mexico. B2. Roads & Highways: Maintain and strengthen connections from key commercial and industrial areas to necessary transportation systems (highway, train airport marine . terminals). Advocate/involved organizations: Regloaal Partners: Oregon Department of Transportation, Washi gton Department of Transportation, Port of Portland. Port of Vancouver, Metro, Local Transportation Offices and Departments. The region needs to address the relationship, conflicts, and needs for freight movement in and between industrial areas, inter-modal and terminal facilities, and for local delivery of goods to 2040 regional centers, main streets, and at the interface of residential neighborhoods and freight districts and corridors. B3. Transit: Maintain and expand the region's transit system in order to provide transportation t i. 1 r_ I B4. Rail: Promote the upgrade and maintenance of rail infrastructure Advocate /Involved Organizations: Regional Partners: Oregon Department of Transportation, Washington Department of Transportation, Port of Portland, Port of Vancouver, Union Pacific Rail Road, Burlington Northern Santa Fe Rall Road, Metro, Local Transportation Offices and Departments. Many important rail lines are in need of upgrade, repair and possible reconfiguration or re-alignment. Current facilities will not be adequate to meet the needs of the future. To reduce congestion and expedite access, the region should support additional rail access points to the system such as the new Amtrak station being developed in Oregon City and improved facilities such as a new rail bridge across the Columbia lover. 85. Marine: Support deepening of the Columbia River Navigation Channel (subject to environmental approvals). Advocate /Involved Organizations: • Regional Partners: Port of Portland, Port of Vancouver, Army Corp of Engineers: US Department of Fish and Wildlife, Oregon Department of Transportation, Washington Department of Transportation. The region must strongly support deepening and maintaining the Columbia River navigation channel to 43 feet - necessary to maintain the region's role in meeting the marine freight needs of Oregon and portions of the Mid and Western US. eta. Telecommunications: Support and promote the continued expansion of state-of-the-art communications technokxly necessary for area businesses to effectively eomnete Advocate /Involved Organizations: Regional Partners: Portland Office of Cable Communications and Franchise Management: area Cable and Communications Commissions, area Telecommunications Utilities and Companies. The region needs to work with companies providing communications services to enhance the connectivity and bandwidth for businesses and residents within the metropolitan area. Ill. Talant A. Build stronger education and training programs and their linkage to workforce requirements Advocate /Involved Organizations: Regional Partners: Portland State University. Oregon Health and Science University, area Community Colleges, local School Districts, Private Foundations, Oregon and Washington Employment Departments, Oregon and Washington Governor's Education Offices, Worksystems, Inc., area One Stops, Industry Associations. The single most important factor for most companies is labor--its cost and its quality. For most firms, labor is the largest operating cost, and access to a talented, well-trained work force will be a deciding factor in the company's competitiveness. Computers and other high-tech equipment have brought about a shift in occupations across the country and a change in the workforce sldll requirements of all industries, including heavy manufacturing. rt As the U.S. evolves into a more knowledge-based economy, virtually every company requires technical literacy at all skill levels. An educated workforce has become the primary factor for growing companies. j New plants are more likely to select from sites where a skilled workforce exists, and then compare wage rates among those locations. As more routine production functions are shitted to lower cost locations (increasingly offshore), continual increases in the skill and education levels of their labor force will allow regions to remain a competitive location for growing firms. P: Regional Partners/2003/MEP77/Reg Eeoo Framework Attachment A 6-10-03 g i Al. Ensure coordination between the region's workforce delivery system (OregomEmaloyment Department: Work-systems, Inc.: and area "One Stops") and the region's economic developmnt efforts, v t Involved Organizations: Regional Partners: Oregon and Washington Employment Departments, Oregon and Washington Govemoes Education Offices, Worksystems, Inc., area One Stops, Industry Associations. Businesses that are locating or expanding in the region need a coordinated workforce delivery system to recruit, screen and hire local workers. The region must support expanded funding for the workforce delivery system and insure that its focus and services are coordinated with the region's business retention, expansion and recruitment efforts. A2. Make a strong commitment to the workforce training and development system. Advocate /Involved Organizations: Regional Partners: Worksystems, Inc., Oregon and Washington • Employment Departments: Portland State University, Oregon Health and Science University, area Community Colleges, local School Districts, Private Foundations, Oregon and Washington Govemoes Education Offices, area One Stops, Industry Associations. In order to insure the long-term competitiveness of the workforce, the region must actively support efforts to establish a statewide Workforce Training Fund, as most states do, using a portion of Unemployment Insurance or other resources and expand trades training and vocational education for high-demand occupations. A3. Support the development of a stable funding source for Oregon's K 12 education system Advocate /Involved Organizations: Regional Partners: Oregon Govemoes Education Office, Wei School Districts. Local Jurisdictions. The region needs to take a leadership role in supporting the creation of a stable funding basis for Oregon's education system. If the education system on the Oregon side of the metropolitan area erodes, it will place the entire region at :a significant disadvantage as a business location. Governments and businesses throughout the region, those in Washington as well as Oregon, have a vested interest in insuring the long-term stability and competitiveness of the education system. B. Investigate and identify the region's strangths in attractlrw high-skilled or "knowledge' workers as wel! as strategies and systems to augment their skills on an onno basis. 1e /involved Organizations: Regional Partners: Portland State University, Worksystems, Inc., area Community Colleges. Oregon Health and Science University, local School Districts. Oregon and Washington Governor's Education Offices, Industry Associations. In addition to maintaining its ability to attract new, high-skilled or "knowledge" workers, the region needs to develop and support educational and workforce training strategies and systems to enhance and augment people's skills on an ongoing, continuous basis. If we do not provide mechanisms to allow people, once they join our community, to maintain their skills at a competitive level, we will not be able to retain them. i - I P: Pxgkmal Partnerxn003JMFp17/Reg Been Franw"ck Attachment A 640-03 9 s3tt'• . ~s I IV. Livability A. The region's. livability is one of its strategic economic ativantaces. The region should maintain a strong commitment to the elements of the region's livability that are essential to Its economic competitiveness. _ Advocate /involved Organizations: Regional Partners: Local Jurisdictions, Metro: 1000 Friends of Oregon, Regional Arts and Culture Commission, Industry Associations. The Portland Vancouver region's livability provides it a competitive economic advantage, particularly for high-skilled or "knowledge" workers. Households are attracted to regions by amenities that wages alone cannot provide. Many high-skilled or knowledge workers can choose where they want to live and they can apply their skills to a variety of industries. Because they can pick and choose their locations, they choose locations with the combination of amenities they value. Unfortunately, in many public discussions there is the implication that the region must make choices between a positive business climate and healthy economy on one hand, and quality of life and livability issues on the other - an all or nothing choice. The region's economy and livability are not independent, but are interdependent. While not involving all or nothing choices, interdependent relationships still involve interactions among and between the interdependent elements - both positive and negative tradeoffs. The region's .livability is trade up of a variety of separate elements - some of which many people cannot articulate or describe. The importance of those separate elements varies from person to person, based on the person's beliefs, values and current economic situation. Without a clearer articulation of which livability issues provide strategic econornic advantages, everything is equally important - and we are back to all or nothing choices. Therefore, a critical first step in retaining and promoting the region's quality of life while spurring economic success is to define the elements of livability that strategically support its economic health and competitiveness. V. Marketina A. Proactively and cooperatively market and promote the metropolitan area as a positive business location. Advocate /involved Organizations: Regional Partners: Portland Business Alliance, Portland Oregon Visitors Association, Oregon Economic Development Association, Port of Portland, Port of Vancouver, Industry Associations. The Portland Region lacks an identifiable, dynamic and consistent marketing message for national and international business attraction. To effectively market the region a clear articulation of its "brand" and a "brand manager" are necessary - an entity that consistently shapes, refines and stewards the brand for this region. The focus of the brand manager and the marketing efforts should be on developing consistency in the message, as well as marketing sites, industrial sector strengths, quality of workforce, and exceptional livability factors. The region's marketing efforts and messages must be coordinated with and leverage the parallel statewide marketing efforts. I I I i P: Regions! Pafbwm12003/MHP7F/ReS boon Framework Attachm at A 6.10.03 to VI. Regional Collaboration A. Encourage collaborative problem-solving and 1=1ementation of economic t3olicy and strategy Lead/Involved Organizations: $euional Partners: Governor's Community Solutions Team, Local Jurisdictions, Metro. The Portland Vancouver region has a long and established reputation for regional collaboration. The region is frequently held up as a model of regionalism - particularly for land use and transportation planning. The region's collaboration on economic development issues and efforts is less well known. The general awareness of the existing level of economic development coordination throughout the region needs to be raised, along with ongoing increases in that level of coordination and collaboration. As noted earlier, metropolitan regions are the building blocks of economic activities and functions. In order for this region to be economically competitive, a more collaborative culture as well as the systems and mechanisms to support it need to be expanded and developed. B. The iurisdictions in the metropolitan area needs to move towards the development and implementation of a'smart permit and fee system" throughout the region. Agy2patefinvolved Organizations: Regional Partners: Local Jurisdictions, Commercial Development Community, Metro. A "smart permit and fee system" is one that would utilize similar application forms and user interface across all of the jurisdictions in the region. It would also insure consistent (e.g. 90 day) timetrame for permit review and approval. Building a single, regional permit system is a long-term goal, one with both technical and political difficulties. However, as an initiative to build this region's economic competitiveness, this region needs to find ways to make the regulatory, permit and fee system across jurisdictions more consistent to the "customer". This would also be a powerful, positive way of distinguishing the region. C. The iurisdictions across the metropolitan area should investigate the development and Implementation of a tax system that is supportive of regional cooperation. Advocate /Involved Organizations: Regional Partners: Local Jurisdictions, Commercial Development Community, Metro. Oregon's land use planning system is based on the presumption that each city and county must plan for the complete spectrum of commercial, industrial and residential development opportunities and provide the public facilities and services necessary to support them - as if each jurisdiction existed independently, both geographically and economically. However, not every jurisdiction has the physical size, breadth of existing development or development opportunities necessary to create the tax base sufficient to support the necessary public services. Oregon's tax structure serves as a disincentive to regional economic cooperation and coordination. The jurisdictions across the region should explore the issue of how to effectively address the long-term resource needs and capacity of this metropolitan area, as well as the individual jurisdictions that are part of it. D. The metropolitan area needs to investigate the development and implementation of a regional economic database and forecasting system that allows it to benchmark and track its progress on economic strategies and initiatives as well as identifying economic and business trends. Advocate /involved Organizations: Regional Partners: Portland State University, Metro, Local Jurisdictions, Commercial Development Community, Industry Associations. The metropolitan area needs to identify indicators of successful regional economic development, tracking mechanisms to inform us if we am successful in implementing agreed upon strategies and initiatives, and information on changes in the make-up of our regional economic drivers. P: Regional Pwtnerv/2003/M6P7F/Reg Edon Framework Attachment A 640-03 11 Members of the Metropolitan Economic Policy Task Force • Rob Drake (Chair), Mayor, City of Beaverton • David Bragdon, President, Metro ■ Jess Carreon, President, Portland Community College ■ John Castles, Trustee, Murdock Charitable Trust • Steve Clark. Publisher. Beaverton Valley Times ■ Eric Hovee, Principle, ED Hovee Company • Ron Johnson, VP Resource Development, Portland General Electric ■ Michael Jordan, Commissioner, Clackamas County • Vera Katz, Mayor, City of Portland ■ Kim Kimbrough, President/CEO, Portland Business Alliance • Kathy Long Holland, Long/Sherpa Eco-D • Donald Mazziotti, Executive Director, Portland Development Commission • Craig Pridemore, Commissioner, Clark County ■ Carl Talton, VP Community and Business Development, Portland General Electric ■ Bob Terry, Owner, Fisher Farms ■ Jose Ternero, Oregon Assoc. of Minority Entrepreneurs ■ Diane Vines, Vice Chancellor, Oregon University System • Rick Williams, Project Consultant, Melvin Mark Dcv. Co. ■ William Wyatt, Executive Director, Port of Portland Regional Economic Development Partners The Regional Partners are a private non-profit organization. An association of public and private sector economic-development professionals, representing agencies and organizations throughout the Portland-Vancouver region. The number organizations arc listed below, including, the Regional Partners contact person(s): ■ The City of Reavertnn (Janet Young) ■ The City of Gresham (Max Talbot, Shelly Parinil ■ The City of Hillsboro (David Lawrence, Larry Pederson) ■ The City of Tualatin (Doug Rux) • The City of Vancouver (Gerald Baugh) ■ Clackamas County (Greg Jenks, Renate Mengelbere ■ Multnomah County (Duke Shepard) ■ Washington County (Dennis Mulvihill) • Metro (Andy Cotugno, Lydia Neill) ■ Port of Portland (Bill Wyatt, Lise Glancy) • Portland Development Commission (Don Mazziotti, Marty Harris, Michael Ogan) ■ Columbia River Economic Development Council (Bart Phillips, Pam Neal) • Oregon Economic and Community Development Department (Ron Fox, Joan Rutledge, Marcy Jacobs, Carolyn Sanco) • Portland Ambassadors (Randy Miller) • Portland Business Association (Kim Kimbrough, Scenna Shipley, John Rakowitz) ■ Westside Economic Alliance (Betty Atteberry) ■ Pacific Power & Light (Tim McCabe) ■ Portland General Electric (Charlie Allcock) P: Regional Partacra/2003/MEPIT/Rcg Econ Franwwork Attachment A 6-10-03 12 s LEGIBILITY STRIP s f Regional Think Regionallya . Re on s co . t is ativel Develo ent 64iners ECOn01711C Ac .o Y x.:. ADMINIST[LAIIVE LE pAR Development A thitvmgiepton~l Portland Developmpn commission Portland.Ambas'. dons Partners economy doesn't just 1 TORS DIRE( MCONTR s h:;a, pspyen'xI. c>t~. ~ Ctty_ otlte right tnti~:b?;jr-ld~ 'Cc land, City of Gresham City of 1lthsbOro r - 4.4 infrdstructGre and public Ciry of Tualatin _ sevice stioSttve Clacltamas Guar ; < _ _ . y z {t _ Port 4f Fot~la d ~ ~ , ~ ~ < ' ` governfcdgel(as land usineW liance 1 e- diica-tedattc7 avarlal #e r f s OTHER SUP T RS i workfo~teg tCnd,'Tncleasingly; it requires thinking y bt Vanco ~r CC.u j out..id-,th'b:boxofgovernment boundaries.. Columbia River E; Onomie IDev ment Council-. p> bl . ' nomah ounry ANCO VER O For the Poit*6d Metropolitan Region to successfully' Oregon Economic & omm Development D t. attract.Pew,andretainexisting.businesses,.we.must, . : PacifiCorp SORO P Np Portland Genetal ElecSr' _ present a united front to the business community.. i Was{aington County BEA. GRESHAM We must.collaborate to provide seamless services Westside Economic Ailian TUAIA N' s i i oa whether a 6usincss is looking at potential sites in one For mo-e infor-matioti, coat ct: local jiirisdic6dri or several. And we must be proactive - both in marketing our region's many benefits as a PORTLAND COMMISSION a.usiness 164"tto6 `arid in influencing local, state arid:::. 'ederal policies that affect the region's economic 1900 SW Fourth Avenue, ite 7000 Working Together for an Portland, Oregon 97 aimate. tel: 503 823 320.0 • fax: 50 82 68 Frn n1)m1'r17Ihr Wf/71 )2orranar irV1Y11~11 1 V 1111 a.... t enhancing coordination. Upon completion, the c„ _ Partners wi.l select priorities for joint action. ,r • Plan and execute regional marketing efforts nationally and internationally. ` i _ _ - • Advocate for the long-term economic prosperity of Metropolitan Portland and educate and influence regional, state and federal leaden regarding issues affecting the economic well- • being of Metropolitan Portland. This includes The Regional Economic Development Partners is Hands-on approach weighing in on policy issues that impact regional a public:private partnership of economic development Working closely with the Regional Partners, PUC economic d.-vclopment and advocating for professionals in the staff directly consults with businesses to determine increased r- their needs, identifies available ProPcities or 1 region who have worked local, start: collaboratively for 10 buildings region-wiee, provides data and marketing and federal ycars :to recru-itand retain materials, aad conducts tours of potential sites.With resources. i r busine"hC `a'nd promote Elie Partners' support, PDC staff provides, as much „ • Provide an the Pdrdand:tnetio region ; as possible, a "one-stop professional resource for information a, as a Yitai:ecaliomic center. potential business recruitment and expanding r clearinghouse Withah0ssistanpe,of employers within the region. on regional smffing.resotrrres provided business by its Leail`Partner, the Long-term objectives development Portland Development During monthly meetings, the Partners and and Commission, the Regional Supporters (listed on back) study economic investment Partners have been development issues and opportunities and identify opportunities. instrumental in recruiting and organize joint economic initiatives. Specifically, many major employers to the Partners' objectives are to: the region: Rctent•examples include the Kinder care headquarters in Portland; Wafer'1ech in • Actively participate in business recruitment Clark County, Novellus in Tualatin, Sumitomo F.lecuic retention and expansion to increase and ma.ntain s • _ in Hillsboro and L.S/ lgrir in Gresham. (The private emPtoym ent and investment within the group was also involved in the original recruitment of region. Recruitment activities are both national Fujitsu Nicroelectrrrnies to Gresham, and in the resale of and international in scope. Fujitsu's facility to another employer in 2002.) . Conduct an integrated regional economic development program through cornmunicar on In addition, the Regional Partners have played a role and collaboration among jurisdictions and in the retention and expansion of several companies, economic development organizations. For including semiconductor chip leader Intel in Hillsboro, example, the Regional Partners are sponsoring ind CNF (transportation services) and hUaekerSiln•onic a comprehensive evaluation of local, regional ;silicon wafer manufacturer) in Portland. Ti csc and state economic development strategies, to :xamples alone translate into 5,200 jobs in our region. idonrifv vine „nit nnre-nriat nnnnrnmirirc fur 1~ May 11, 2004 CITY OF TIGARD OREGON James (Bud) Wilkinson, Mayor City of King City 15300 SW 116'h Avenue King City, OR 97224-2693 Dear Bud, Thank you for your letter of April 29, similar to those we received from Representative Jerry Krummel and Metro Councilor Carl Hosticka. As I responded to CPO 4B and other writers, the Tigard Council plans to review subcommittee white papers before considering a delay. I am aware that 18 members of CPO 4B, of 40,000 residents of the area, voted on April 14 to request the postponement that you encourage, although their vote did not specify, a proposed delay until December. The vote was taken to request postponement to allow study. Since that CPO vote, it is my understanding that you have initiated a study with the assistance of Washington County. I encourage you to focus your study on the impacts on King City and its citizens. Of course, any study you undertake needs to be professional, accurate, and timely for our Council to give it due consideration. Furthermore, such a study would need to provide compelling evidence showing that King City is a more logical provider of urban services to the subject area. I trust that since the April 14 CPO meeting you have been diligently studying the questions raised at that and subsequent meetings. In addition, you are likely developing information to share with your citizens to show them whether or not the addition of the south Bull Mountain area is in the best interest of your community. Tigard staff has provided you with copies of various studies completed over the past few years. Our staff will be available to answer questions of you and your citizens. In fact, your citizens are contacting our staff with many interesting questions. As always, Tigard staff will provide fair and accurate information and will be available to assist your citizens. Sincerely, Craig Dirksen Mayor C: Tigard Council, Regal Courier, Tigard Times, Oregonian 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 RECEIVED C.Q.T. DING CITY APP 3 0 2004 15300 SW. 116th Avenue, King City, Oregon 97224-2693 4/29/2004 Administration Phone: (503) 639.4082 • FAX (503) 639.3771 Tigard City Council C/O Mayor Craig Dirksen City of Tigard Copies to: 5141 D4 13125 SW Hall Blvd. Mayor/Council ✓ Other: Tigard, OR 97223-8144 City Manager ✓ Council File Dear Mayor Dirksen, Councilor Moore Councilor Sherwood Councilor Wilson Councilor Woodruff It is my understanding, during the April 14'h Washington County roundtable discussion regarding annexation, the King City City Council and the residents of unincorporated Bull Mountain agreed to further explore annexing the south slope of Bull Mountain into King City. It has also come to my attention Citizen Participation Organizations 4K and 4B are also interested in exploring the pro's and con's of the King City alternative. As you know, much analysis must be completed in order to determine whether such an alternative annexation is in the best interest of all parties. The parties to be annexed and most affected by the decision are unanimously in favor of exploring annexation to King City. Given the importance of this matter, I respectfully request you postpone for your decision to annex the south slope of Bull Mountain to December 2004. This delay will allow King City and the resident's the necessary time to complete their analysis. Thank you in advance for your consideration and support to my request. Sincerely, James (Bud) Wilkinson Mayor Cc: Friends of Bull Mountain Holly Shumway CP04B Kathy Stallkamp CP04K Representative Phil Yount Metro President David Bragdon Councilor Carl Hosticka Commissioner Roy Rogers Washington County Board of Commissioners Charles Cameron •05/11/04 TUE 13:59 FAX 121002 WASHINGTON COUNTY an. V • OREGON May 11, 2004 Mayor Craig Dirksen City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Dear Mayor Dirksen: As you know, I have been requested to state my opinion with regard to the City of Tigard's schedule for consideration of the Bull Mountain annexation vote. You also know that as a County Commissioner and resident of Bull Mountain, I atn deeply interested in the outcome of this community-wide discussion. Here are my thoughts. First, my compliments to Tigard on altering the schedule for considerations of the annexation plan. Your response to community member's need for more information, and the process by which you are meeting that need over a six-month period is appreciated. Second, I also appreciate your responses to date with regard to the King City annexation issue. Given the amount of resource and time Tigard has invested in this process, I understand the temptation to move the King City issue to the "warrants no further action" category. I do believe, as I have mentioned to you on several occasions, that King City and others should be given until July to develop a "pro-forma" or preliminary analysis regarding an annexation proposal by King City of the south side otBull Mountain. I believe that analysis should sufficiently illuminate important issues to the extent that King City could then make an informed decision as to whether to proceed with the proposal or not. To this end, the County is making available senior staff to help King City in the development of the proposal should they desire our assistance. It is my understanding that Tigard staff will also attend the first meeting of the proposal group as well. Thank you for the opportunity to comment. i i Sincerely, Roy Rogers County Commissioner District 3 Board of County Conunissioners 155 North First Avenue. Suite 300, MS 22, Hillsboro, OR 97124-3072 phone: (503) 846-8681 • fax7 (503) 846-4545 Tigard Says NO To Hate (Not In MY Community) Message ► Stop the spread of hated ► No to violence o hate begets violence o hate literature is the gateway to possible violence ► Tigard stands for o Harmony o Unity o A hate-free environment io, Stop the targeting of high school students ► Neighborhoods do not want to be included in the "recruitment" Say No To Hate Rally May 27th 6:30 p.m. Cook Park Agenda Mayor - Introductions and statements supporting community values in Tigard Chief - Public safety concerns... "hate begets hate" unchecked... hate impacts our community Introduce a "target" group coupled with a speaker proclaiming the importance to stand up against hatred ➢ Jimmy Brown (invited) ➢ Mike Blevins (what the faith is doing to stop hate) ➢ Ethnic representative (Latino) Neighborhood supporter (what we can do to stop this) ➢ Student feeling targeted ➢ Student opponent to hatred Wrap-up - Community Relations Services (CRS) March to high school area where participants can sign a proclamation to reaffirm the community's unity and pledge to stamp out hatred in Tigard I:IadmVizWOardnotohalerally.doo AGENDA ITEM # 3• FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: APPROVAL OF THE PURCHASE OF SYSTEMS FURNITUR, E CHAIRS, AND INSTALLATION FOR THE NEW TIGARD PUBLIC LIBRARY. PREPARED BY:. Joe Barrett DEPT HEAD OK CITY MGR OK 7~- 61:e~ ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the purchase of systems furniture, chairs, and installation for the new Tigard Public Library? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board approve the purchase of systems furniture, chairs, and installation for the new Tigard Public Library through existing contracts of other agencies that the City is eligible to use through cooperative language. INFORMATION SUMMARY A key component of the furniture & fixtures purchases for the new Tigard Library will be new system furniture that best integrates with the existing furniture that will be moving over from the current Library. The successful coupling of these pieces is imperative to the Library's overall interior design, look, and feel. Given the need for successful integration, the City's architect has recommended new pieces of Herman Miller systems furniture to be integrated with the City's existing Heenan Miller pieces that will be reinstalled at the new Library. In addition, the City's architect has recommended various meeting room chairs, by Reimers, that best meet the aesthetic feel of the new Library interior design. All of these recommended pieces, along with the installation charges, are found on existing contracts with other agencies. Both the systems furniture and the chairs are found on State of Oregon contracts that the City is eligible to use via its membership in the Oregon Cooperative Purchasing Program. The installation costs are based upon the pricing in a Clackamas County contract that contains cooperative purchasing language allowing for the City's use. Utilizing these contracts, which is allowed under the City's Purchasing rules, will save both staff time, advertising costs, and other incidental costs to the City. OTHER ALTERNATIVES CONSIDERED 1. Direct staff to prepare and advertise an Invitation to Bid solicitation for the purchase of the furniture and chairs. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. ATTACHMENT LIST None. FISCAL NOTES The cost of the furniture and chairs is $12,084 and the cost of the installation, including the tear down and reinstallation of existing furniture, is $21,437. MEMORANDUM TO: Bill Monahan, City Manager FROM: Joe Barrett. Buyer JOE RE: Systems Furniture and Installation Costs DATE: May 4, 2004' One of the critical pieces of the new Library's furniture collection is the successful integration of new systems furniture with the City's existing furniture. As the Library is working with the goal of reusing any and all existing furniture in the work areas to the maximum extent possible, it is imperative to the overall continuity of the Library's interior for the new furniture to seamlessly match with the existing. At the May 11'x' Council meeting, I am asking the LCRB to approve the purchase of the new Herman Miller systems furniture and some Reimer meeting room chairs. Included in this purchase is the installation of the new furniture and the reinstallation of the City's current furniture at the new Library. As the City is taking nearly every piece of Herman Miller furniture currently housed in the Library, including all work surfaces, most partitions, cupboards, and file cabinets, this is quite a bit of furniture that needs to be torn down, reallocated, and reinstalled at the new site. As described to me, it will be like completing a jigsaw puzzle of integrated new pieces and existing pieces to best keep the aesthetic feel of the new Library interior design. By reusing existing furniture to the maximu►n extent, the City is saving thousands of dollars over the purchase of new furniture even when the cost of reinstallation is figured in. Given that both the new furniture and the installation and reinstallation charges are on existing contracts that are available to the City, we are also saving on staff time, advertising costs, and other incidental costs associated with a bid process. If you would like any further information or details regarding this purchase and/or LCRB action or have any questions regarding any aspect of this request please do not hesitate in contacting either myself or Margaret. Thank you for your attention to this matter. cc: Margaret Barnes AGENDA ITEM NO. - VISITOR'S AGENDA DATE : May 11, 2004 (Testimony limited to 2 minutes or less.) w The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. w If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, ADDRESS & PRONE TOPIC STAFF CONTACTED etak es6- irAbO W)W Cj~S ACC-K_ 563 co c~c~s S Lov\v\ t-L i (may - lam , c? -7 ~ ~o( r~ co ~ e w I s L v'a Ley 1w 1s S &0 P n(~6 rook- ri aid, a f-Z, y 7 z VISITOR'S AGENDA Page 1 V ISltvrs ~ ~p Tigard High Leaders ip 9000 SW Durham Road • Tigard • Oregon • 97224 (503) 431-5518 • FAX (503) 431-5410 • http://ths.ttsd.kl2.or.us/leadership/home.html k,a thsasbprez@yahoo.com Advlsii : New THS Envoy: Nikki Pham May 11, 2004 3udy ,dtl ( Academics New Principal: Pam Henslee president- r International Baccalaureate (I.B.) testing ( Angela 3ensen Rotary Awards Ceremony 'x April 25`h, 100 students recognized 1 'vtee President Graduation: June 4`h ~ CXlst! Bltz" 1r;- t :3 c nttt~ltles Arts ~.,]ennle Tan i S State Choir Competition Tigard among 24 qualifying choirs Secretary"r r AshlalQhStroudChoir Concert May 251h, 7pm Band Concert May 18`h, 7pm x= 3a ~A iXreasurer.' ~ 1 Joel Walker o~ , ? Athletics ;spa ani nl atlot Tigerettes auditions May 10-12`h New School Record mblles r'Asse ]oyes uau i ' Stephanie Horton, Shot put throw of 44'10 '/4" $ Softball and Baseball ranked 2"`' in Pac 9 ` SPirit Track team ranked 3`d in Pac 9 gFNikki Pharr',' i Publidty Activities Keisey 8arratt NHS Blood Drive may 10th Technology = Homegoing Week Kyle Wethcrsid Powder Buff (boys playing Volleyball) May 1P, 7pm Community Carnival Tigard High, May 151h, 11-4pm Leadership Awards Night May 19th r Prom, May 22"d, Crystal Ball Room 3 A r,s + "Expecting Excellence" ^ THS Leadership '03 -'04 Mission Statement ~4. AGENDA ITEM # FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Acknowledge and Commend Angela Jensen for Her Efforts as the Tigard High School Student Envoy to the City of Tigard PREPARED BY C. Wheatley DEPT HEAD OK ` /P11 - CITY MGR OK U_Z~ ISSUE BEFORE THE COUNCIL Should the Council acknowledge and commend Angela Jensen for her efforts as the Tigard High School Student Envoy to the City of Tigard? STAFF RECOMMENDATION Adopt the proposed resolution. INFORMATION SUMMARY Ms. Angela Jensen of the Tigard High School has served as the School Envoy to the City of Tigard for the past school year. Ms. Jensen has given the City Council timely and informative updates about student activities. Many of these activities included students' efforts to help community members in need. Ms. Jensen's reports have given the community a glimpse of the positive activities by students. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Two target areas benefit from the Student Envoy Program: 1. Community Character & Quality of Life Communication Goal: Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities for input on community issues and establishing and maintaining a program of effective two-way communication. 2. Schools & Education Two-Way Communication Goal: School district ensures effective two-way communication to the entire community by regularly providing information about school-related issues. ATTACHMENT LIST 1. Proposed Resolution FISCAL NOTES N/A I:%8*nlp1Xk8t VW 0511"FaM 81SAW AGENDA ITEM # FOR AGENDA OF: May 11, 2004 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Greer Gaston DATE: May 4, 2004 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk May 3 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 10 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 11* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 17 Mon Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 18* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 24 Mon Tentative Budget Committee Meeting - 6:30 p.m., Tigard Water Building Auditorium 25* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 31 Mon Memorial Day Holiday - City Offices Closed June 8* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 15* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 22* Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall r July 5 Mon Independence Day Holiday - City Offices Closed d 13 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall a 20* Tues Council Workshop Meeting - 6:30 p.m., Town Hall 27 * Tues Council Business Meeting with Study Session - 6:30 p.m., Town Hall 1AADKGREER\CITY COUNCIL13 MONTH CALENDAR.DOC ~ a 20()4 C;t Tentat1ve PPgen arse ' 30 p m Tigard City Coun eet+n9 ate: Busnessl6: TypeRime~ City Hall aY 5, 4 Meetrn9 16:30 9.M- Locatjon: Mal 25, Business l&.30 2004 eetrn9 ate: Greeter: May 24, 2004 MeeGngType~1me CifY Hall Materials Due @ 5: Deadline: a 21,20p4 aY Locatlon: May 1•1 2004 Bid 0Perring @ noon: Yes ate: 167.309-m- 1elescanviDeadline eeun9 Workshop Greeter: 2004 5; may eet ttends: Yes rials Du $ession TYpealme: City Hall Mate 110e: MaY T, 2004 AtlomeY TsedA ptlrn9 p@ead Study Logtron: Bid Opening noon. Yes May 4,2004 Scan Deadline @ ontract Greeter. May 3, 2004 No ter C a Due @ 5' Ap - 30 2004 Televise Attends Session Portland W 1Jlatenals Deadline: Attorney Study Exec session - gid Opening noon: Scan Deadline @ No Package & Provide NO lion (elevise Ahends: MTIP APPlica AttomeY Review Julia .10 min anda Comments - Jim - 20 min . Solid Waste Consent A9~ Me Boundary Areas Concept an - date - Increase 1 20 min Task FOrce h neXatron Goa15 UP don -Metro - town 5125•) Growl °{Bull n David Brag ►n Fee - e~ a APP°int D°wn uld be heard °n Mt A Urban Review dar of Tr ant A9 RES ' " C° 10 Planning in ith Calen Excise Tax & Cons Members - Susan (°r c° uane on -X45 Indone m Exchange w Task Force wi11 be late Ji ,DD sia - in tow 618 °r materials ReP Grang PIBi11 M " 2 min Appoint Down m°ve to B;11 pelegauons Gus ant Project & Susan (May er Contract ret " Business eet lm MeeCrn9 Naming Policies - rovem t City Manag Mang Street Street Adop polrc~es - in ding alnut Stra Walnut t L'+brarY U date -Cathy 15 min. lstan o Status of W e Project- Adop Festival p aret- 22-03) ate -Marg scheduled 12 u~aa~ e °n Gaard Balloon 1lPd oath Closure of " W eetin9 - -PPT . Intersection Business al Rep°~ - PPT New fi t ibraTY rst mewCCLS Levy -Margoral Vannie - 20 min al Cou'~ Anna Item - acts of the ram - PH _ Trg N N od eun30 min Program -PPT Margare - Im min ;tal 1rnPrOVement Pro9 r Reading { New Library & A 04-05 Ca PPT . Gus-10m ru liiying for State nin summa M0T10N Schedule or ids RES . Craig -10 10 min evy Vote - B. COT f rOVides Serv PH ues - Transitton S 1. ues - State Raven Preview Impacts of WCCL Revers Projects - Shared ecetve Review to °n Certain CC0T Electron to R 10 min Declare Margaret -10 ,,P Standards Craig - "Ikons, 15 min Ex eptRESto -T 1 AGus ffordable Housing Grant D P opt BDudge , t y e GPPPH -RES - Craig - - VP P depau Valorem SchadRES . St. Vincent Bill -10 min ale - 20 min & Charges Application - Master Fees Michelle - 20 min 1 r1I412004 ~d Tentative A9e'~da 2004 Tigard City Coup eettn9 ate: Business16:30 p•m. 4 eRime city Hall une Meeting TYP Locat+orv 2004 ate: Businessl6:30 P rn June 2 , 2004 eet►n9 TyperTime; city Hall Greeter: Due @ 5: June Matenals June 25, une 200 Me cation.. 004 Bid Opening De@ noon 30 P•ni• coca 2 Yes eet~n9 ate: VVorkshopl6' June $ 2004 Scan Deadline @ Hall Greeter: Due @ 5: June 7 Yes etCtme: City Matenals 4, 2004 Televised: ds: t,AeetingTyP June a Ahen Study Session boc9lor, Bid ppening Deadline: noon: Anom Y @ Yes May 31 2004 Scan Deadline N Greeter: 5: o ttends: Session Matenals DU D adNine' May 25, 2p04 TeleviseA Bid ppenin9 Attorney Study will not attend Son Deadline @ noon- No Manager Monahan No City Attome Attends: Jim H Goal 5 Update - Jim. A0 min consent Agenda - ate papers Alternatives - BuVi Mtn' 90 min consent A9ends a for Tigard - p, licat~on packag Endorse MT1P PP Funding city Vies - Julia ent #2'1- Increase RES _ Michelle MeefiT 19 n' Budget Amendm enditures Business aret -15 mi (Standing Attorney ExP - Mar9 12 22.031 Update - scheduled eC~n9 New UbrarY Me Jp first meeting of month V aca'On- Bsiness Jim H item rte papers - 7 ORp v tA 'Public A S 20 min4R 15 min - Make p Craig - p,doPt Bull Mt' et FY 03.04 AdoPlion - 60 min lementat gud9 atntenance fee pn-4Ae9eTauestto Schedule Jim l %eed t AdoPt SuPP & create Stree M Need ReQ plan - pH - APproPriatiions 30 min - Bull Mt Annexation in PH - RES - Crai PH 0 Craig - Request to Schedule Fund - Adoption - privilege Tax Schedule Need Request p doP 2 ti14120p4 AGENDA ITEM # 3..3 FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appoint David Burke and Brian Kelly to the Library Board, and appoint Ruthanne Lidman as the alternate to the LibLw-y Board PREPARED BY:_ Susan Koeppin DEPT HEAD OK V/*„' CITY MGR OK ISSUE BEFORE THE COUNCIL Appoint Library Board members STAFF RECOMMENDATION Act on the Mayor's Appointments Advisory Committee's recommended appointments to the Library Board INFORMATION SUMMARY David Burke is to be appointed to complete the term that was recently vacated with the resignation of Jeffrey Lawton. That term was initiated by Gary Johnson and expires June 30, 2005. Brian Kelly is to be appointed to a four-year term. Ruthann Lidman is to be appointed as the alternate to the Library Board. If a member resigns midterm, Ms. Lidman could be appointed to complete that remaining portion of that term. OTHER ALTERNATIVES CONSIDERED Postpone appointments VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Resolution Biographical information on the appointees FISCAL NOTES None Biographical information on Library Board appointees David Burke has lived in Tigard for seven years and previously lived in nearby communities. A researcher for a large high-tech firm, he holds degrees in mechanical engineering, mathematics and computer science. David resides near Cook Park, and is a self-described avid reader and frequent library user. Brian Kelly is relatively new to Tigard and lives in the northeast corner of the city. He holds an under-graduate degree from Harvard College and an advanced degree from the University of Pennsylvania. He has been professionally involved in the design and building of new libraries in three northeastern states. Serving on the Tigard Library Board seemed a good way to get to know his new community. Ruthanne Lidman lives in the southern portion of Tigard and has been a resident for nearly four years. With an advanced degree in Library Sciences, she has been a professional librarian in Illinois and various Oregon communities. Ruthanne also has an extensive background as a volunteer in several capacities. AGENDA ITEM # 3.4' FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appoint Downtown Task Force members PREPARED BY: Susan KoeppinAdAn DEPT HEAD OK VLOA---C-ITY MGR OK ISSUE BEFORE THE COUNCIL The appointment of additional Downtown Task Force members. STAFF RECOMMENDATION Act on the recommended appointments. INFORMATION SUMMARY March 9, 2004, the City Council authorized the appointment of twelve additional members to the Downtown Task Force to double the size of the existing task force. The enlarged task force will build on the work done in the past 18 months, using that information to draft a downtown redevelopment plan. Four new members were appointed on April 13. The attached resolution would appoint two more members, Jim Andrews and Joshua Chaney. Rather than wait until all applications have been received, interviews will be held periodically so new members can be appointed to the task force as they become available. That process will enable the task force to benefit from the voices of these additional members as soon as possible. OTHER ALTERNATIVES CONSIDERED Interview all Downtown Task Force applicants at a later date. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Resolution Biographical information on appointees FISCAL NOTES None Biographical information on Downtown Task Force appointees Jim Andrews lives in Tualatin but is actively involved in the Tigard business community as president of a local engineering firm. He has lived in the area for many years having graduated from Tigard High School and the University of Oregon. Joshua Chaney lives in central Tigard and works for a local software company. An experienced volunteer, Joshua has used his computer skills to assist students and staff at a metropolitan university and several local residents. AGENDA ITEM # 3..~ FOR AGENDA OF May 11 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Initiation of Vacation proceedings for an approximately 4,387 square foot portion of public right-of-way commonly known as SW 72nd Avenue (VAC2004-00001) - PREPARED BY: Mathew Scheidegeer DEPT HEAD OK ITY MGR OK wla~ ISSUE BEFORE THE COUNCIL Should the City Council initiate Vacation proceedings for an approximately 4,387 square foot portion of public right-of-way commonly known as SW 72"d Avenue? STAFF RECOMMENDATION It is recommended that the City Council initiate Vacation proceedings by adopting the attached Resolution (Attachment 1). INFORMATION SUMMARY In the City vacation process, there are two ways of initiating the vacation of streets, easements and other public dedicated areas. An applicant may file a vacation petition with the City Council, which initiates a vacation by passing a Resolution to schedule a formal public hearing to consider such requests. The second option is for an applicant to file a petition with the Planning Commission requesting a vacation. This requires signatures of all abutting property owners and of the owners of two-thirds of the properties affected by the vacation. The Planning Commission then makes a recommendation to the City Council based on compliance with the Comprehensive Plan. The applicant is asking the City Council to initiate vacation proceedings. The portions of SW 72nd Avenue that have been requested to be vacated are to the southwest of the Borders/Bed Bath and Beyond commercial center. The reason for the vacation request is for the realignment of SW 72"d Avenue in connection with the relocation of the Bridgeport Village restaurant and the Bridgport Village (Durham Quarry) commercial center. The applicant, Opus Northwest is also in for Site Development Review for a new access into the Borders/Bed Bath and Beyond commercial center (SDR2003-00017) in conjunction with the relocation of the Bridgeport Village restaurant. The approval of the SDR will be conditioned upon the successful completion of the requested vacation. The majority of the land underlying the former right-of-way is within the jurisdiction of the City of Tualatin. However, the three small segments (0.1 acres total) are subject to Tigard's jurisdiction. With the successful vacation of the requested right-of-way, the subject square footage would be incorporated into adjoining parcels within the City of Tigard. OTHER ALTERNATIVES CONSIDERED Take no action at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST Attachment 1: Proposed Resolution Exhibit A-1, A-2, A-3 (Legal Descriptions) Exhibit B-1, B-2, B-3 (Plat Maps) Attachment 2: Letter Requesting Initiation of the Vacation Attachment 3: Vicinity Map FISCAL NOTES There are no direct fiscal impacts as a result of this request as all fees have been paid by the applicant. i i ti,. ATTACHMENT 2 BALL JANIK LLV A T T O R N E Y S 101 SOIJI'HN73ST MAW STREET, SUITE 1100 PORTLAND, OREGON 97204-3219 www.baDjardk.com KRISI7N UDVAR TmxpHoNE 503.228.2525 kudvart6bJ11p.coLn ALSO ADM=D IN WASHINGTON FACstmim 503.295.1058 March 17, 2004 1 ~00~ y BY MESSENGER City Council City of Tigard City Hall 13125 SW Hall Blvd. Tigard, OR 97223 Re: Request to Vacate Portions of Former SW 72nd Avenue Right-of-Way Dear Council Members: Ball Janik LLP represents Opus Northwest, L.L.C., one of the developers of Bridgeport Village. As part of the Bridgeport Village project, SW 72nd Avenue is being realigned, as depicted on the attached maps. Therefore, the land underlying the former route of SW 72°d Avenue should be vacated and conveyed to the appropriate property owners. The majority of the land underlying the former right-of-way is within the jurisdiction of the City of Tualatin. However, the three small segments (0.1 acres total) depicted on the attached maps are subject to Tigard's jurisdiction. Therefore, pursuant to Tigard Municipal Code Section 15.08, Opus Northwest, L.L.C. hereby requests that the City Council initiate the vacation process for the portions of the former right-of-way of SW 72nd Avenue described in the attached legal descriptions. As required by TMC § 15.08, attached are legal •-nnMATCDOCSTORTLANDW42929\ 1 PORTLAND, OREGON WAsilummN. D.C. BFND, OREGON BALL JANIK LLP City of Tigard March 17, 2004 Page 2 descriptions, maps showing the areas to be dedicated, and a check in the amount of $1,709 for the application fee. Sincerely, 'stin Udvari KU jmm Enclosures cc: Mr. Matt Scheidegger, City of Tigard Ms. Kim McMillan, City of Tigard Mr. Greg Miller, Washington County Mr. Ken Bauer, Washington County Mr. Mike McKillip, City of Tualatin Mr. Roger Hansen, ODOT Mr. Bruce Wood, Opus Northwest, L.L.C. Mr. Tom Parsons, Opus Northwest, L.L.C. ::O DMA\PCDOCS\PORTLAND\442929\ I of T.1,6A. R. / n((k ~T I Q I I I GEOGRAPHIC INFORMATION SYSTEM M ~J ~L~ II of Z G~ti t ~I I I - viclu,lymm Lu U3, I - 1 1Rw~VA(2004-00001 - 72ND AVENUE PUBLIC / I RIGHT-OF-WAY VACATION SWBRPDBURY--CT I ILL ! O I i I ~ 1' i I--I 1<Y I m,.~16(FINQLAILST ~ - l ' ~ ~ Ir ' - i o Gal I ORS EE to Location i / I RO I )lollllin Being ll, I - /O\ I ~ \Hw: Mrhoie oEEF DE.NO . j ( ~ I i a+p0 PC ~b 6 ' Tig. Area Mao / I N 1 yy~, 0 200 400 two Feet R 1'= 457 feet a 90 City of Tigard SW BRIDGED 61Y1®«Y. InfGrm aon an Ws Rep Is forgawal1GCation Ontyand atwuld be verified Wth the DeMOpment SwAws D1vWO1. 13125 SW HaA Btvd Tipat OR 07223 (503) 039-4171 hVIM-Ci.00ardor.us Community Development Plot date: Apr 21, 2004; CAma9iCWIAGIC03.APR AGENDA ITEM # FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #22 TO THE FY 2003-04 BUDGET TO INCREASE APPROPRIATIONS FOR FUNDING OF PERMIT TECHNICIAN POSITION IN THE BUILDING INSPECTION DIVISION PREPARED BY: Tom Imdieke DEPT HEAD OK_ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve Budget Amendment #22 to the FY 2003-04 Building Inspection budget to cover the additional costs associated with the increased building activity and create a position of Permit Technician to help with the increased workload. STAFF RECOMMENDATION Approve Budget Amendment #22 to the FY 2003-04 Building Inspection budget. INFORMATION SUMMARY During the past three years, the activity in the number of permits generated for residential and commercial construction has increased considerably. The Building Inspection Division is projecting a 2% increase in commercial construction in the City of Tigard through the next fiscal year. Along with the expected development of 612 vacant lots, there is a considerable need for additional staffing in order to improve customer satisfaction. The following items detail the need for the additional Permit Technician position: • Need to provide data entry support for the Plans Examiner as well as support in processing the mailed and faxed applications. • Need adequate coverage for the permit counter. A full-time Permit Technician will offer more flexibility for scheduling of staff. There are currently two people who have been backing up these positions. However, with the increase in building activity, their regular job duties have become more demanding leaving them with little time to devote to backing up the Permit Counter. Therefore, when they do have to provide coverage for the counter, they fall behind in their regularly assigned duties. • The additional position would also offer the Division the chance to further improve customer satisfaction by increasing over the counter reviews from three times per week to five times per week. • This position will assume all duties that are presently handled by a temporary employee. These duties include retrieving all of the inspection requests from the inspection request line voicemail as well as faxed requests. This will offer a better response time to contractors. In addition, this position will be responsible for filing permits and other clerical duties along with providing support to the Administrative Specialist. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution with, Exhibit A, adopting Budget Amendment #22 to the FY 2003-04 Adopted Budget. FISCAL NOTES This action will transfer $5,569 from the contingency in the Building Fund to provide sufficient appropriations to cover the cost of the creation of a Permit Technician through June 30, 2004. i i i i i i Exhibit A FY 2003-04 Budget Amendment # 22 FY 2003-04 Budget FY 2003-04 Current Amendment Revised Bud et #22 Bud et Building Fund Resources Beginning Fund Balance $942,281 $942,281 Property Taxes 0 0 Grants 0 0 Interagency Revenues 0 0 Development Fees & Charges 1,057,202 1,057,202 Utiltity Fees and Charges 0 0 Miscellaneous Fees and Charges 0 0 Fines and Forfeitures 0 0 Franchise Fees and Business Tax 0 0 Interest Earnings 18,846 18,846 Bond Proceeds/Principal 0 0 Other Revenues 0 0 Transfers In from Other Funds 451,954 451,954 Total $2,470,283 $0 $2,470,283 Requirements Community Service Program 0 0 Public Works Program 0 0 Development Services Program 1,307,720 5,569 1,313,289 Policy & Administration Program 0 0 General Government 0 0 Program Expenditures Total $1,307,720 $5,569 $1,313,289 Debt Service $0 $0 Capital Improvements $0 $0 Transfers to Other Funds $485,146 $485,146 Contingency $143,500 ($5,569) $137,931 Total Requirements $1,936,366 $0 $1,936,366 Ending Fund Balance 533,917 533,917 Grand Total $2,470,283 $0 $2,470,283 AGENDA ITEM # 3, 4- FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Proposed Cyber Crimes Task Force - Memorandum of Understanding, PREPARED BY: Bill Dickinson, Chief DEPT HEAD OK 1U~9 CITY MGR OK ISSUE BEFORE THE COUNCIL The Council is requested to authorize the Chief of Police to sign and enter into a Memorandum of Understanding with the FBI on behalf of the Tigard Police Department, specifically the Cyber Crimes Task Force, as a participating member. STAFF RECOMMENDATION Staff recommends authorizing the Chief of Police to enter into this Memorandum of Understanding. INFORMATION SUMMARY The FBI is offering the Tigard Police Department the opportunity to participate as a member of the Cyber Crimes Task Force in the Portland Metro area. This Task Force will have members from Federal, State, County and City Peace Officers who are trained and coordinated to effectively investigate and deter the rampant nationwide problem of Cyber Crime. "Cyber Crimes" include, but are not limited to, the following: fraud, child pornography, white collar crimes, computer thefts, intellectual property thefts (trade secrets/patent infringements), banking embezzlement, attacks on computer networks for any malicious purposes, etc. The FBI, in partnering with Oregon State Law Enforcement Agencies, has proposed to train and equip member officers of the Task Force. Participating member agencies will then have access to the investigative resources and experience-based training the FBI provides. With increased networking among participating member agencies and cross relation of associated cases within this field, Tigard Police Department will have a great asset to investigate cases and prepare our cases for prosecution in State and Federal Courts. L OTHER ALTERNATIVES CONSIDERED C Locally there are no current alternatives to participation in this Cyber Crimes Task Force. Q VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY a Goal 1, Strategy 6 states we will "specifically address crime and public safety concerns through partnerships. ATTACHMENT LIST Attachment A - Copy of Cyber Crime Task Force Memorandum of Understanding (FBI and Tigard Police Department) FISCAL NOTES The cost to the City of Tigard will be negligible, as it will include only the cost of a general assignment detective on a one-day-per-week basis with overtime related to the cyber crime investigations. i i 1 , 1 I CYBER CRIME TASK FORCE MEMORANDUM OF UNDERSTANDING A. PARTIES. This Memorandum of Understanding (MOU) is entered into by the following "Participating Agencies": 1. Federal Bureau of Investigation (FBI) 2. Tigard Police Department (authorized pursuant to 28 USC 533, 534; 28 C.F.R § 0.85) B. PURPOSE. This MOU delineates the responsibilities and commitments of the Participating Agencies in the Portland Division's Portland Area Cyber Crime Task Force (PACCTF). The MOU also outlines the mission and procedures for the PACCTF, which are described in greater detail in the Standard Operating Procedures (SOP) utilized by the PACCTF. C. MISSION. The mission of the PACCTF is to investigate and apprehend high technology criminals and to protect our communities by preventing high technology crime and national security threats involving computers and computer networks. The PACCTF is established on the premise that the capabilities of law enforcement agencies to investigate computer and high technology related crimes are enhanced in a task force setting involving the sharing of resources and expertise. The PACCTF will utilize its specialized resources to investigate, and to prevent when possible, criminal cases and national security threats when: (1) Computers and high technologies are the target of a crime; (2) Computers and high technologies are the principal instrumentality of a crime; or, (3) Computers and high technologies are misused to facilitate violations of other criminal laws or threats to the national security and a specialized understanding of technology is required for investigation or prosecution. D. INVESTIGATIVE EXCLUSIVITY. Matters designated to be handled by the PACCTF will not knowingly be subject to separate and/or independent outside law enforcement efforts by any of the participating or referring agencies. Each Participating Agency shall make proper internal notification regarding the PACCTF's existence and areas of investigation. E. PROSECUTIONS. A determination will be made for each PACCTF investigation on whether the matter should be submitted for filing in federal or state court. This determination shall be based on the evidence obtained and a consideration of which method of prosecution will result in the greatest benefit to the overall objectives of the PACCTF and the community. F. DOCUMENTS AND AUTHORITIES INCORPORATED BY REFERENCE. The Participating Agencies agree to abide by the separate document titled "Cyber Crime Task Force Standard Operating Procedures." The PACCTF SOP, as updated from time to time, is fully incorporated by reference into this MOU. G. ADMINISTRATIVE RESPONSIBILITIES 1. Shared Responsibilities: All participants of the PACCTF acknowledge that this is a joint operation with all Participating Agencies acting for a common goal. Accordingly, the mission and objectives of the PACCTF will be a shared responsibility of the Participating Agencies. 2. Lead Agency: The FBI is the lead agency for the PACCTF and agrees to overall management responsibilities for the task force, including but not limited to record keeping and daily responsibility for personnel work assignments and investigative matters. 3. FBI Prorrram Manager: The daily operational control, management, supervision of, and responsibility for operations of the PACCTF shall be vested in an FBI Program Manager. The FBI Program Manager shall be a sworn law enforcement officer (an FBI Special Agent or Supervisory Special Agent) assigned by his/her respective FBI Field Office to the PACCTF. The term of office of the FBI Program Manager generally shall be a minimum of one (1) year, full-time, to commence upon appointment. This document contains neither recommendations nor conclusions of the FBI. This document is the property of the FBI and is loaned to your agency, it and its contents are not to be distributed outside your agency. Cyber Crime Task Force MOU (February 2004) 4. Participating Agency Team Leader: Day-to-day operational matters may be assigned by the FBI Program Manager to a Team Manager. The Team Manager shall be from a Participating Agency other than the FBI and shall be selected by the FBI in consultation with all PACCTF Participating Agencies. The Team Manager shall be a full-time employee assigned to the PACCTF. The term of office of the Team Manager generally shall be a minimum of one (I) year, full-time, to commence upon appointment. H. PERSONNEL I. Membership: The PACCTF shall consist of a combined body of investigators and support personnel from the Participating Agencies. 2. No Employment by the PACCTF: The PACCTF does not directly or indirectly employ any personnel assigned to it. The PACCTF is established for the coordination of applicable investigations and does not establish employer-employee relationships with the personnel assigned to the PACCTF from the Participating Agencies. 3. Responsibility for Conduct: Personnel assigned to the PACCTF may not engage in any activity which, either in appearance or in fact, conflicts with their duties at the PACCTF or reasonably impeaches the independence of their work for the PACCTF. In addition to the requirements set forth in this MOU and the accompanying SOP, each Participating Agency shall ensure that their employee participants remain subject to and adhere to the standards of conduct, personnel rules, regulations, laws, and policies applicable to those of their respective agency. 4. Assignment to the PACCTF: Personnel selections for the PACCTF are at the discretion of the FBI and each respective Participating Agency. Personnel will be selected based on the needs of the PACCTF and the Participating Agencies. As a general matter, all personnel shall work in a full-time capacity at the PACCTF (and at a minimum not less than 2 days a week) and make a minimum two-year work commitment to the PACCTF due to the specialized nature of the work and applicable training. Assignment to the PACCTF is discretionary and will be continued based on performance and the needs of the PACCTF. I. INFORMATION MANAGEMENT 1. Records and Reports: All PACCTF investigative records will be maintained at the PACCTF location or the local FBI Field Office. Investigative documents will be stored on the FBI's electronic databases in order to enhance national information sharing among task forces and other investigators. Each party retains sole ownership of, exclusive control over, and sole responsibility for any information it solely contributes (and shall mark such information accordingly), and may at any time request to update or correct any of its information or delete it from the FBI's databases entirely. All investigative reporting will be prepared and maintained in compliance with each participant's existing Agency policies. Classified information shall not be placed in a non-Federal Participating Agency's files or maintained outside of an accredited PACCTF location unless approved in advance and in writing by an FBI Security Officer. No information possessed by the FBI, to include information derived by non-FBI PACCTF personnel from informal communications with FBI personnel, may be further disseminated without the express permission of the FBI and in accordance with the applicable laws and internal regualtions, procedures, or agreements between the FBI and other agencies that would permit such agencies to receive FBI information directly. 2. Media: No member of the PACCTF will unilaterally discuss or otherwise reveal information relating to PACCTF investigations, or other FBI related investigations known to them, to any media representatives. All releases of information to the media on PACCTF matters will be mutually agreed upon and coordinated jointly under the supervision of the FBI Program Manager or Team Manager. J. LIABILITY. The FBI makes no representation that the United States will provide legal representation or indemnification to any law enforcement officer or employee assigned to the PACCTF. Legal representation and indemnification by the United States is determined by the Department of Justice (DOJ) on a case-by-case basis pursuant to legal standards and DOJ policy. This document contains neither recommendations nor conclusions of the FBI. This document is the property of the FBI and is loaned to your agency; it and its contents are not to be distributed outside your agency. -2- Cyber Crime Task Force MOU (February 2004) K. SALARIES AND FUNDING I. Salary and Compensation: Salaries, benefits, taxes, and withholdings of PACCTF members will be paid by their respective agencies. 2. Overtime: Overtime may be compensated to PACCTF members by their respective agencies in accordance with their applicable overtime provisions. 3. Funding: This MOU is not an obligation or commitment of funds, nor a basis for transfer of funds; this MOU is instead a basic statement of the understanding between the parties of the tasks and methods required for a successful PACCTF. Unless otherwise agreed in writing, each party shall bear its own costs in relation to this MOU. Expenditures by each party will be subject to its budgetary processes and to the availability of funds and resources pursuant to applicable laws, regulations, and policies. The parties expressly acknowledge that the above language in no way implies that Congress will appropriate funds for such expenditures. L. DURATION AND MODIFICATION OF THE MOU. The term of this MOU shall be for the duration of the PACCTF's operations, contingent upon approval of necessary funding, but may be terminated at any time upon the written mutual consent of the agencies involved. A Participating Agency retains the right to terminate its participation by giving 30 days written notice of its intent to terminate. Should a Participating Agency terminate its participation, it must return any equipment to the supplying entity. Similarly, as soon as practicable consistent with ongoing investigations, remaining agencies will return to a withdrawing agency any unexpended equipment the withdrawing agency may have supplied during its PACCTF participation. Any modification of this MOU will be effected with the written mutual consent of the involved parties. This MOU may be signed in counterparts. M. NO THIRD PARTY RIGHTS. This MOU is not intended, and should not be construed, to create any right or benefit, substantive or procedural, enforceable at law or otherwise by any third party against the parties hereto, the United States, or the officers, employees, agents, or other associated personnel thereof. N. EFFECTIVE DATE AND ADDITIONAL PARTIES. As among the original parties, this MOU shall become effective when signed by the FBI and the duly authorized representative of at least one other agency. For parties who subsequently join, this MOU shall become effective when signed by the FBI and the joining party's duly authorized representative. SO AGREED on behalf of the entities/organizations ("Participating Agencies") below: Print Name: Robert J. Jordan Title: Special Agent in Charge Organization/Title: FBI Date: Print Name: William M. Dickinson Title: Chief of Police Organization: Tigard Police Department Date: This document contains neither recommendations nor conclusions of the FBI. This document is the property of the FBI and is loaned to your agency; it and its contents are not to be distributed outside your agency. -3- Cyber Crime Task Force MOU (February 2004) AGENDA ITEM # 5 6 FOR AGENDA OF 5/11/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Commercial Street Sidewalk Improvements Grant Agreement PREPARED BY: Duane Roberts DEPT HEAD OK A46f,Y MGR OK ISSUE BEFORE THE COUNCIL Should the City enter into an agreement with Washington County accepting Community Development Block Grant (CDBG) funds for improvements to Commercial Street? STAFF RECOMMENDATION Authorize the City Manager to sign the agreement. INFORMATION SUMMARY The CDBG Policy Action Board has selected a City-sponsored project, Commercial Street Sidewalk Improvements, for 2004-05 grant funding. The board's fiscal year project list has been approved by the Washington County Commissioners. The Tigard project includes the installation of a sidewalk on one side of Commercial Street between Lincoln and Main. This segment of Commercial Street lacks sidewalks or shoulders. As a result, pedestrians currently are compeled to walk on the edge of the pavement or in the middle of the street. The new sidewalk will provide a safe, secure, and convenient pedestrian route to downtown services, shopping opportunities, and transit facilities. A copy of the contract is available in the City Recorders office. OTHER ALTERNATIVES CONSIDERED None considered. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and Traffic, Goal #4, Strategy #1, "Examine current and possible new sources of funding". ATTACHMENT LIST Attachment #1: Commercial Street Sidewalk Project Map. FISCAL NOTES The grant funding is $91,000. The proposed City contribution to the project includes in-kind design and ' construction management services and $26,950 in hard dollars. The $26,950 covers the commercial frontage portion of the project, which is not eligible for CDBG funds. The City cash contribution will come from gas tax revenues. 0 31M LCURS1LITY 5TKIP 0 0 N. d 06 O n m ~I 3 91ST AVE h C) -M 8 ? , ~ m A ♦ LINCOLN AVE t 3m • z -I ; o~♦. cn a ti ♦ 1 9 tp d y~ ♦ R ~ W j y 10 tIt 1 T1 AGENDA ITEM # 3 9 FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approval of the "COPS in Schools 2004" grant application PREPARED BY: Ofc. Dennis Din-en DEPT HEAD OK JM p byQ* CITY MGR OK ISSUE BEFORE THE COUNCIL This is an information only presentation of the "COPS in Schools 2004" grant that is currently being compiled and written for the Tigard Police Department. Per City of Tigard grant procedures, approval must be given by the City Council before grant processing can continue, as well as subsequent allocations of awarded funds. STAFF RECOMMENDATION Recommendation is to approve the grant application, and if awarded, allow the allocation of funds for two additional School Resource Officers. INFORMATION SUMMARY Through the COPS in Schools (CIS) grant program, COPS funds new, additional career law enforcement officers to engage in community policing within the school community. CIS provides direct grants to agencies and jurisdictions to hire or rehire new, additional school resource officers (SROs) to be deployed to work in and around primary and secondary schools as part of an overall plan to address crime and related problems through community policing. The funding under this project is for the payment of entry-level salaries and approved fringe benefits for 3 years (currently a maximum of $125,000 per officer over 3 years). The COPS Office requires that the officer(s) deployed into the SRO positions spend a minimum of 75% of their time in and around primary and secondary schools working on youth-related activities. This 75% time requirement must be above and beyond the amount of time that the agency would have devoted to school-based community policing activities in the absence of CIS funding. COPS in Schools funds may only be used for new, additional sworn police officer(s) hired on or after the official grant award start date. The agency may not reduce its state or locally funded level of sworn officers including other school resource officers or other sworn officers assigned to the schools) as a result of applying for or receiving COPS in Schools grant funding. OTHER ALTERNATIVES CONSIDERED With current budget funding, as well as forecasted budget allocations with Department growth, there are no other alternatives at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ATTACHMENT LIST Attachment 1 = COPS Fact Sheet #1 Attachment 2 = COPS Fact Sheet #2 Attachment 3 = COPS CIS Frequently Asked Questions (for a look at the complete COPS in Schools application, visit www.cops.usdoj.gov) FISCAL NOTES A local match is required only for costs above $125,000 per officer. If a local share is required, it must increase each year over the course of the 3-year grant period. At the conclusion of the 36-month funding period for each additional position, the department will be responsibleforfunding the officer position(s) hired under the grant for a minimum of one local budget cycle. ATTACHMENT 1 P.9 fact Shelff"Aw aa~r~-r+rs-v Retention Requirements for COPS Funded Positions Retention Basics - Tn'bal Resources Grant Program (TROP), and All COPS hiring and redeployment grant - Universal Hiring Program and programs have a retention requirement. Supplements (UHP). COPS-funded positions must be retained for Retention Agreements at least one full local budget cycle beyond the local budget year in which the federal funding concluded The retained positions When agency applies for and accepts a must be in addition to the number of locally COPS grant, submits retention funded positions that would otherwise have information on some all of the following existed without federal funding. Consistent documents: grant application; budget summary with the intent of the 1994 Crime Act, this sheets; signed grant award page; requirement helps to ensure a long-term grant conditions (specifically including increase in the number of sworn officer retention planning); annual reports; and the . and/or civilian positions serving the Retention Plan Certification form. Agencies must follow through community. These additional positions must with these agreed plans and be retained using state, local, or other non- the grant conditions as agreeed upon grant federal funding. You may not use attrition acceptance' to meet the retention requirement. Retention Planning COPS Programs Subject to the Plans to retain COPS-funded positions must Retention Requirement reflect a legitimate attempt by the law enforcement agency and its governing body The retention requirement applies to the (e.g., the city, county, town, or borough) to following COPS grants: secure and provide resources to continue funding the additional officer and/or - Accelerated Hiring Education and civilian An a Deployment (AHEAD), position(s). acceptable Retention Plan Certification must be COPS in Community Prosecution Pilot submitted with the grant application. Program (CICP), - COPS in Schools (CIS) grants, The COPS statute requires agencies to plan - Distressed Neighborhoods, to retain the additional COPS-funded sworn - Funding Accelerated for Smaller Towns positions and civilian positions with state or (FAST), local funding at the conclusion of federal - Making Officer Redeployment Effective support. Therefore, other federal funding, (MORE), including but not limited to UHP, MORE, Mental Health and Community Safety Advancing Community Policing, Local Initiative for American Indian /Alaska Law Enforcement Block Grants (LLEBG), Native Childen, Youth and Families, COPS in Schools, or Community - Small Communities Grant Program Development Block Grants (CDBG), may (SCGP), not be used to fund the retention of officer - Tnbal Hiring Renewal Grant Program, or civilian positions. 25 COPS in Schools Application Instructions Failing to Plan for Retention This list is just a sample of the innovative approaches used to obtain funding to meet Failure to document efforts to retain COPS- the retention requirement. The COPS Office funded positions, or making no efforts to does not recommend any one particular retain, may result in the revocation or approach, but advises tailoring your suspension of existing grant funds, rejection retention plan to your community's specific of pending applications, ineligibility for circumstances. further COPS or Office of Justice Programs funding, and any other remedy the COPS Grant Monitoring Office deems appropriate. For audit purposes, records documenting retention Retention Plans submitted to the COPS must be available for review for up to three Office must include the following elements years after the conclusion of the grant. to be acceptable: As part of our monitoring efforts, COPS, the • Document co-signed by the highest ranking Office of the Inspector General, and other Law Enforcement Executive U.S. Department of Justice representatives (Chief/Sherifl'/Director of Public Safety, etc.) regularly review departments' progress in and the highest nailing Government retention planning. Retention planning is a Executive (Mayor/City Manager/Chairman condition of the grant award and is a of County Commission, etc.) that identifies: compliance requirement. COPS will track sworn and civilian position retention • The planned sources of funding for retaining following the conclusion of each grant the position(s); and through a variety of monitoring activities, e.g., progress reports, site visits and office- Jurisdictions must submit a retention plan at based grant reviews. If your agency the time of application. For many programs currently has an active grant, COPS will a Retention Plan Certification is required confirm retention planning when it conducts which will serve as your offical retention a monitoring site visit or an office-based plan. Grantee agencies must also submit grant review. these documents upon request by the COPS Office. Sample Retention Plans Financial Distress and Retention Across the country, agencies are using sound fiscal management policies to retain COPS- Local fiscal and budgetary conditions cannot funded staff. Most grantees are retaining always be predicted. If circumstances arise through budget requests to their governing which jeopardize the law enforcement bodies. In addition, agencies have turned to agency's ability to retain, the COPS Office innovative funding avenues such as: must be contacted immediately for a review of the retention plan and implementation - Collaborative arrangements with other efforts. The COPS Office will evaluate these statetlocal agencies to share the cost of situations on a case-by-case basis. Retention positions based on assignments (e.g., exemptions, are granted only in cases of school districts, public housing); severe local distress or other mitigating - Using funds from cost savings in other circumstances as deemed appropriate by the government agencies; COPS Office. These exemptions are not an - Retiring municipal bonds; option and will not be considered during the • Applying for other non-federal funding pre-award phase. Exemptions to the sources such as state grants to support the retention plan requirement will riot be additional COPS positions at the considered until the last quarter of the grant termination of the COPS grant; period • Using funds from parking, traffic or ordinance enforcement; For More Information • Using asset forfeiture funds; For questions about the retention • Seeking law enforcement funding from requirement, please contact your Grant private sources, including corporate and program Specialist by calling the U.S. non-profit entities; and/or Department of Justice Response Center at • Pursuing local revenue initiatives. 800.421.6770, or by visiting COPS Online 26 at: www cons.usdoi.QOv WOW Math 0. ATTACHMENT 2 0"OPS Fact She +rsrwerrrra+o~ COPS 111 Schools The COPS Commitment to School Safety Background Training "WE WANT THEM (STUOEN01 TO BE The Office of Community Oriented Policing Recipients of CIS grants are required to attend Services (COPS) has awarded almost $715 one three-day CIS training workshop- million to more than 2,900 law enforcement sponsored by the COPS Office. Grantees must COMFORTABLE COMING TO US WITH A agencies to fund over 6,300 school resource send each of the CIS SROs and one officers (SROs) through the COPS in Schools designated school official from the specific PROBLEM AND REALIZE WE'RE PEOPLE, (CIS) Program. In addition, COPS has school(s) or school district(s) into which the dedicated approximately $21 million to officer(s) will be deployed to the training. The training COPS-funded SROs and the school COPS Office will pay for the training, travel, NOT JUST A UNIFORM.' administrator in the partnering school(s) or lodging, and per diem up to a maximum of school district(s) to work more collaboratively S 1,200 per required participant. through the CIS program This partnership encourages the use of community policing To advance the Administration's efforts to strategies to prevent school violence and secure our homeland, the COPS Office will DETECTIVE MARK DuBois implement educational programs to improve enhance our current training program to student and school safety. include topics on terrorism prevention, SCHOOL RESOURCE OFFICER emergency response, and the critical role Communities throughout the nation recognize schools can play in community preparedness. WAYNE IN.JJ PDUL E DEPARTMENT that trained, sworn law enforcement officers assigned to schools make a difference. SROs Program Requirements serve in a variety of roles, including law enforcement officer, law-related educator, The CIS grant program provides a maximum problem-solver, and community liaison. The federal contribution of up to $125,000 per SROs funded through the COPS in Schools officer position over the three-year grant program teach classes in crime prevention, period, with any remaining costs to be paid substance abuse awareness, and gang with local funds. CIS grant funding is for resistance. SROs monitor and assist troubled payment of entry-level salaries and benefits of students through mentonng programs and newly-hired, additional SROs to be deployed promote personal and social responsibility by to work in and around primary and secondary encouraging participation in community schools. Alternatively, CIS funds may be used service activities. SROs continue to build to pay for entry-level salaries and benefits of upon the respect and understanding between newly-hired, additional officers who will law enforcement and the school communities. backfill the positions of locally-funded These officers also identify physical changes veteran officers deployed as the SRO. in the environment that could reduce crime in and around primary and secondary schools, and help develop school policies that address criminal activity and school safety. 21 COPS in Schools Application Instructions Each SRO must devote at least 75 percent of federal government's official grant portal. his or her time (measured weekly, monthly, or Interested agencies should visit annually) to work in and around primary and www, nts.gov as soon as possible to review secondary schools, in addition to the time that the registration requirements in preparation agencies would have devoted to SRO for the April 1, 2004 online availability. functions in the absence of the CIS grant. Agencies interested in applying are required to register for a DUNS number. The To be eligible under this grant program, u^vWKmnts•eov website will assist agencies agencies must demonstrate that they have in obtaining a DUNS number. The COPS primary law enforcement authority within the Office encourages agencies to take advantage partner school(s) identified in their application of this new feature and looks forward to and demonstrate an inability to implement this working with applicants via the Internet, project without federal assistance. however departments can also request a copy of the application by contacting the FY 2004 Application lnfofmation Department of Justice Response Center at 800.421.6770. Applications will be mailed to The COPS Office has approximately S60 interested parties as soon as they are million in COPS in Schools funding available available. for fiscal year 2004. One solicitation is planned to open in late March 2004. Deadline Contact COPS for response is May 17, 2004. All requests for funding must be postmarked by that date. For more information, call the U.S. Department of Justice Response Center at A hardcopy of the application for the COPS in 800.421.6770, or visit COPS Online at - Schools program can be accessed through the www.cops.usdoi.gov. COPS Online system on or after March 29th, 2004. The COPS Office is pleased to announce that agencies will also be able to apply for CIS funding via Grants.gov, the ~.r.... a _ n,.~•3~b: _ p.,; lye ~ s e F- j ~~i`~"~~n'~r St' ~ 4 r S~ f ~ ,fit Y J., 22 ATTACHMENT 3 U.S. Department of Justice Office of Community Oriented Policing Services 1100 Vennont Avenue, N.W. Washington, D.C. 20530 cops CIS Frequently Asked Questions FAQs What is the COPS in Schools (CIS) retention requirement? As part of CIS grant requirements, your agency is expected to retain all additional COPS-funded officer position(s) for at least one full local budget cycle at the On or before conclusion of federal funding. Your agency is expected to complete and sign the Retention Plan Certification included with this application. The Retention Plan Certification must identify the planned funding source for the retention of the requested additional COPS CIS officer position(s). Your highest-ranking law enforcement Aud' government executives must sign and date the Retention Plan Certification. Can CIS funds be used to replace local or state funds for existing officer positions? No. COPS in Schools funding must be used to hire new, additional sworn officer positions over and above the number of sworn positions that your agency would have funded in absence of the grant. For example, if your department has a budgeted sworn force of 10 officer positions, and funding for one additional officer position is awarded through CIS, it is required that your department maintain a minimum sworn force of 11 officers (10 existing + 1 CIS) for the life of the grant, as well as for the entire retention period. If your agency's local budget for sworn officer positions increases during the grant period, you must maintain that new increased sworn officer strength in addition to the COPS-funded positions. If a locally-funded officer leaves your agency (e.g., resignation, retirement, etc.), your department must backfill that position with a locally-funded officer pursuant to your normal procedures. If your agency is unable to maintain this total officer strength as a result of budget cuts or other circumstances, please contact the COPS Office immediately for guidance. What is the maximum number of positions that may be requested through CIS? The COPS Office does not impose a limit on the number of positions your department can request through a CIS application. CIS officer requests should be consistent with departmental staffing needs and resources. However, there is no guarantee that your request will be funded in full. The COPS Office has the discretion to evaluate how many positions your agency may be awarded by using factors such as your officer-to-population ratio and municipal growth rates. Is there any requirement for the amount of time that the school resource officers must spend in and around the schools? Yes. Under the COPS in Schools 2004 grant program, the school resource officer position(s) must spend a minimum of 75 percent of their time in and around primary and secondary schools working on youth-related activities as outlined in your Narrative Addendum and Memorandum of Understanding. It is at your department's discretion as to how you will internally track this requirement (e.g., daily, weekly, monthly or annually). Our agency did not submit the CIS 2004 application by the final deadline. Will our application still be considered for funding even though it is past the deadline? No. Unfortunately, applicants who do not submit a complete application package postmarked on or before the final May 17, 2004 deadline will not be considered for funding. 23 AGENDA ITEM # 3 , l FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: APPROVAL OF THE PURCHASE OF SYSTEMS FURNITURE, CHAIRS, AND INSTALLATION FOR THE NEW TIGARD PUBLIC LIBRARY. PREPARED BY:. Joe Barrett DEPT HEAD OK CITY MGR OK Z 614e-- ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the purchase of systems furniture, chairs, and installation for the new Tigard Public Library? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board approve the purchase of systems furniture, chairs, and installation for the new Tigard Public Library through existing contracts of other agencies that the City is eligible to use through cooperative language. INFORMATION SUMMARY A key component of the furniture & fixtures purchases for the new Tigard Library will be new system furniture that best integrates with the existing furniture that will be moving over from the current Library. The successful coupling of these pieces is imperative to the Library's overall interior design, look, and feel. Given the need for successful integration, the City's architect has recommended new pieces of Herman Miller systems furniture to be integrated with the City's existing Herman Miller pieces that will be reinstalled at the new Library. In addition, the City's architect has recommended various meeting room chairs, by Reimers, that best meet the aesthetic feel of the new Library interior design. All of these recommended pieces, along with the installation charges, are found on existing contracts with other agencies. Both the systems furniture and the chairs are found on State of Oregon contracts that the City is eligible to use via its membership in the Oregon Cooperative Purchasing Program. The installation costs are based upon the pricing in a Clackamas County contract that contains cooperative purchasing language allowing for the City's use. Utilizing these contracts, which is allowed under the City's Purchasing rules, will save both staff time, advertising costs, and other incidental costs to the City. OTHER ALTERNATIVES CONSIDERED 1. Direct staff to prepare and advertise an Invitation to Bid solicitation for the purchase of the furniture and chairs. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. ! ATTACHMENT LIST ►i None. FISCAL NOTES The cost of the furniture and chairs is $12,084 and the cost of the installation, including the tear down and reinstallation of existing furniture, is $21,437. MEMORANDUM TO: Bill Monahan, City Manager FROM: Joe Barrett, Buyer RE: Systems Furniture and Installation Costs DATE: May 4, 2004' One of the critical pieces of the new Library's furniture collection is the successful integration of new systems furniture with the C'ity's existing furniture. As the Library is working with the goal of reusing any and all existing furniture in the work areas to the maximum extent possible, it is imperative to the overall continuity of the Library's interior for the new furniture to seamlessly match with the existing. At the May 11 Council meeting, I am asking the LCRB to approve the purchase of the new Herman Miller systems furniture and some Reimer meeting room chairs. Included in this purchase is the installation of the new furniture and the reinstallation of the City's current furniture at the new Library. As the City is taking nearly every piece of Herman Miller furniture currently housed in the Library, including all work surfaces, most partitions, cupboards, and file cabinets, this is quite a bit of fuurniture that needs to be tom down, reallocated, and reinstalled at the new site. As described to me, it will be like completing a jigsaw puzzle of integrated new pieces and existing pieces to best keep the aesthetic feel of the new Library interior design. By reusing existing furniture to the maximum extent, the City is saving thousands of dollars over the purchase of new furniture even when the cost of reinstallation is figured in. Given that both the new furniture and the installation and reinstallation charges are on existing contracts that are available to the City, we are also savior, on staff time, advertising costs, and other incidental costs associated with a bid process. If you would like any further information or details regarding this purchase and/or LCRB action or have any questions regarding any aspect of this request please do not hesitate in contacting either myself or Margaret. 'T'hank you for your attention to this matter. cc: Margaret Barnes AGENDA ITEM # FOR AGENDA OF Max 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Name Tigard Skate Park "Jim Griffith Memorial Skate Park" in Honor of Mayor Jim Griffith PREPARED BY: Dan Plaza 2590 DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Consider naming the Tigard Skate Park in honor of Mayor Jim Griffith. STAFF RECOMMENDATION Approve the Resolution naming the Tigard Skate Park in honor of Mayor Jim Griffith. INFORMATION SUMMARY Mayor Griffith was very supportive of the Skate Park Task Force and its members, especially the kids. He had every confidence that they, along with the support of the City Council and the public and private sectors, would be successful in getting Tigard's skate park built. A skate park for Tigard has been on the table since 1999 when the City's Park System Master Plan identified skate parks as a priority for Tigard. The City's Youth Forum, created by Mayor Griffith, also designated a skate park as a priority. It has been a very high priority project ever since the Skate Park Task Force was created by Mayor Griffith in 2001. A skate park design was funded and approved by the City Council on November 26, 2002. The City has designated a portion of the City Hall parking lot as the site for the skate park. The kids have led the way in the effort to name the skate park after Mayor Griffith. At the February 10 Council meeting many kids and several adults made a presentation, and requested that Council name the skate park after Mayor Griffith. Council was very supportive of this and asked that a resolution to this effect be prepared for adoption. Attached is a copy of Resolution No. 99-37, which establishes the policy of the City Council on placing memorials in City parks. The last page of Exhibit A to Resolution No. 99-37, states that the City Council on its own motion may consider naming a building or park. The proposed resolution establishes the background information upon which the City Council has based its decision to name the Tigard Skate Park in honor of Mayor Griffith. OTHER ALTERNATIVES CONSIDERED n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY n/a S ATTACHMENT LIST - Resolution No. 99-37 - A Resolution Establishing a Policy of the City Council On Placing Memorials in City Parks and Naming Park Facilities - Skate Park Task Force Letter Asking City Council to Name the Skate Park in Honor of Mayor Griffith - Proposed Resolution Naming the Skate Park in Honor of Mayor Griffith FISCAL NOTES n/a I%.*nV& kM V4040511Wu1L Wk awd= CITY OF TIGARD, OREGON RESOLUTION NO. 99-37 _ A RESOLUTION ESTABLISHING A POLICY OF THE CITY COUNCIL ON PLACING MEMORIALS IN CITY PARKS. WHEREAS, the Tigard City Council desires to have a policy for designating memorials within City park facilities, City-owned properties and with the naming of building and park properties; and WHEREAS, the City Council recognizes that over the past several years, various park lands have been acquired by the City of Tigard and various facilities have been built at City parks and properties which could appropriately be named in memory of individuals who have provided service to the community; and WHEREAS, in the past the City has named properties or facilities in memory of individuals without the benefit of an established City policy; and WHEREAS, the Council wishes to have a formal policy to apply for official naming of City parks, facilities and features within parks. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council hereby adopts the Memorial Policy described in Exhibit "A" attached hereto. PASSED: This O day of AAA1 1999. or - City of Tigard ATTEST: City Recorder - City of Tigard i:AadmIcathyNcouncil4esolution memorial policy.dot RESOLUTION NO.99-„ 99-37 Page 1 A EXHIBIT "A" TIGARD MEMORIAL POLICY FOR NAMING CITY PARK FACILITIES, DISTINCT ELEMENTS WITHIN CITY-OWNED PROPERTIES, AND CITY BUILDINGS PURPOSE: To outline the policy, criteria and process for designating memorials within City park facilities, distinct elements within City-owned properties and naming of buildings and park properties. BACKGROUND: As the City adds parks, open spaces and public facilities by acquisition and donation, the City has found that there is a need for a process to honor individuals or groups by naming City parks, distinct elements within City-owned properties or City buildings and to place memorials to advise the public of the recognition. In addition, the City has been the recipient of bequests which have required that the City recognize the financial contributions by memorializing the gift in some way. Finally, in the past, the City has accepted as a term of purchase of park land a requirement that the City acquired property be developed into a park with a specified park name. In order that the City Council and staff have guidelines to -follow when considering requests that memorials be placed within City park facilities or that City parks or buildings be named after individuals, a policy should be in place. POLICY: Land, facilities and features within property owned by the City of Tigard will be named through an administrative process in accordance with established criteria that emphasize community identity and service to the community. Criteria for naming City park facilities, distinct elements within City-owned properties, and City buildings: 1. Memorials within City park facilities - Memorials included within this category are memorials which would be placed on or near basic park amenities, such as benches, picnic tables, trees, shrubs and plaques. If the memorial meets park standards for construction and materials, the Parks Division will assume maintenance responsibility for the useful life of the memorial. Replacement of the memorial shall be at the discretion of the Parks Division staff. Interested parties must submit a written request to the Parks Division regarding the type of memorial, proposal occasion and significance of the memorial. Parties interested in placing memorials shall be financially responsible for the purchase of the memorial. An extensive review process is not necessary for . these types of memorials. These requests shall be handled administratively by the Parks Division to ensure that City standards are met. The Parks Division has the right to adjust the location of the proposed memorial. The Parks Division shall notify the City Council of any actions taken to accept and place new memorials within City parks. The standards that the Parks Division will follow in regard to park memorials are: a) Benches - benches must be made of wood, contoured or flat-styled pedestal, outdoor benches unless an alternative material is approved by the Parks Division upon a finding that there are circumstances that exist that make it appropriate to use the alternative material. Any bench to be contributed as a memorial and to be placed within City park facilities shall be purchased through a Parks Division approved manufacturer. A brass plaque may be attached to the bench but shall be no larger than 2 Y2 x 6 inches in size. Prior to purchasing any bench for display in City parks, an interested party must contact City staff and review the example of approved benches maintained by the City staff. b) Trees - trees planted at City facilities as memorials must be at least 2 inches caliper, native to the area and fit into the existing landscape scheme of the park area or fit into the adopted plan for tree planting in that area. c) Plaques - plaques may be placed in conjunction with a shrub or tree which are donated to the City as a memorial. Plaques shall not be placed as stand alone features. Plaques must be made of bronze and be no larger than 8 Y2 x 11 inches in size. Plaques must be set in concrete, aggregate rock, or a boulder. City staff shall review the design of plaque and setting. Examples of the type of plaques approved by the City shall be made available by Parks staff. 2. Distinct elements within City-owned parks - Memorials can be placed at distinct elements of City-owned properties, such as shelters, sports fields, gardens, wetlands, tennis courts, rooms, fountains, ponds, paths, art, etc. Individuals interested in having a distinct element named in honor of an individual are required to submit a written request to the Tigard City Council regarding the particular type of amenity in which they are interested in sponsoring. Applications shall be made through the Parks Division. Requests for such amenities may be made to honor an individual who has passed away or as an honorarium for someone who is living and has made a contribution to the City, either financially or through civic duty. Review of such requests shall be made by the City Council. Council approval is needed. Guidelines regarding signage shall be adopted by Council based on recommendations made by the Parks Division. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works office. Examples of suitable signage will be available for public viewing. 3. Naming of buildings and park properties - City buildings and park properties may be named to honor individuals or groups. Interested parties shall submit a written request to the Tigard City Council regarding the property or building which they are interested in having Council name in honor of an individual or group. In addition, the City Council on its own motion, may consider naming a building or park. This type of memorial requires extensive review and Council approval in the form of a resolution. City staff will deal with guidelines for Council consideration. The standards that the Parks Division will follow in regard to signage will be kept on record at the Public Works office. Examples of suitable signage will r be available for public viewing. lAadm\memorial policy.doc or iu-v-r I~ .rteiri ~ ISM ~W Mpg, RirL Cairlson, Skate Park Taxk Force Chair 11476 SW Vanua ct., Tigard, alt 97223 . ~ PU; 503-224-0871 Ur►aaII: rich(WLalap0rtx0- February 10, 2004 City Council City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Re: Skate Park Ladies & Gentlemen: On behalf of the Tigard Skate Park Task Force, I would request that the City of Tigard consider naming the proposed Tigard Skate Park after former Tigard Mayor Jim Griffith. As you know, Mayor Griffith was passionate about creating activities and opportunities for youth in Tigard. As a part of that focus, Mayor Griffith founded the Tigard Skate Park Task Force to pursue the Tigard Beyond Tomorrow vision of building a skate park in our City Until his recent death, Mayor Griffith had been a strong proponent of the task force and its goal of building a skate park for our city's youth. His familycontinues to pursue his goal. The Skate Park Task Force members unanimously believe it is appropriate and fitting to name the skate park after the man that set the process in motion and was the skate park's strongest advocate. The Task Force is therefore seeking the City's authorization to have the skate park named in honor of the late Mayor of Tigard As we initiate our fundraising campaign, the Task Force, with the City's approval, would like to seek the community's support for the construction of the "Jim Griffith Skate Park". Thank you for considering our proposal. o Vv iy, Richard A. Carlson CRY oR TIeAW Chair . 13125 SW HWI DW. Tigard Skate Park Task Force TIUWt% OR 9=3 509.83&917! AGENDA ITEM # FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the new library. STAFF RECOMMENDATION The purpose of this presentation is to update the Council on the progress of construction on the new Tigard Public Library and other related matters. INFORMATION SUMMARY The focus of this monthly update will be to inform the Council on the progress of library construction during the past two weeks. The presentation will include efforts to raise needed funds for the new library, as well as information on how the public can learn more about the project. On May 21, 2002, Tigard voters passed a $13 million bond measure for the construction of a new library of approximately 47,000 square feet. This amount has paid for land acquisition, the design, construction and furnishings of the new library, parking and related street improvements. The site of the new library is a 14.5-acre property located along Hall Boulevard near O'Mara Street. The library building and parking will occupy about 5 acres of the site. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST A. Set of powerpoint slides. FISCAL NOTES N/A mango= • ~~~g F ~ f ~ i ~ t ~ W 0. kt -rigard Library F u•.` v i~ New Report P nstruction May 11, 2004 ,A*~'` L, 1 ,r~March,29r ~ ~ t1 y "~^Y ...yam ' } 41«•~ 1`9•,,,f~ OUR • I. ~4..,.ir•K. 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"t.~~wf 'S~• ,+~ur yr ,,,dl•7?,m'f~t'~.Tac.._ti~ti""tu`~~,k{.~,•~~~'t:M.aT~.:?.C~`.c:~~~4'.s~w'~Y! r lio s. 4~.tx`'a +Cri l 4 ;ty WWI µt t Trw 14 J11/ 1 C I 1 P11e1l "A"I AGENDA ITEM # ~A FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE _ Update on the proposed Local Option Levy for Washington County Cooperative Library Services (WCCLS) PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The purpose of this presentation is to provide City Council information on the proposed countywide local option library levy. STAFF RECOMMENDATION This is an informational item. INFORMATION SUMMARY Public libraries in Washington County are experiencing significant increases in use. In January 2004 Eva Calcagno, Manager of WCCLS, outlined to the Washington County Board of Commissioners the projected funding needs for public library services in Washington County over the next five years. Based on that analysis, the Commissioners authorized the placement of a five-year levy for library operations on the May 18, 2004 ballot. The fixed-rate levy would provide approximately 70 percent of operating funds for public libraries throughout Washington County. At this meeting, Council will be presented additional information about the levy. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #2: A wide array of opportunities for life-long learning are available in a variety of formats and used by the community. i ATTACHMENT LIST i 1. Set of Powerpoint slides FISCAL NOTES The five-year levy has a fixed-rate of $.26 per $1,000 of assessed value. If approved, owners of a typical home ($165,000 assessed value) would pay $43 in additional property taxes in 2004. M w,smnaron aaunrr Cooperative Ubrory Services Why is the levy proposed? \ ■ To restore library services: - Levy restores library hours, materials purchases Measure 34-77 , and programs reduced as a result of 2002 vote Local Option Levy to Restore and - Also restores and maintains support for central Maintain Countywide Library services that connect libraries, such as the shared computer network, interlibrary deliveries, Services reference, youth and outreach programs FY05 - FY09 a ~ rY Rq ,~~1 fnop[rclirs Lb+eiL Ssrricss Why is the levy proposed? ■ To maintain service levels in expanded a 'K; zt ,uc,~ library facilities , - Several libraries have remodeled, expanded or built new facilities in the last 4 years ~►,G_ - Others have plans for new buildings or ix expansions in next 5 years. - - - Tigard's new library is expected to open this summer. S .lap New Tigard Public Library k„ , ~~e ` cooP~rnnrLlMnryServicrs Currently Under Construction i If the levy passes, the likely impacts on Tigard's new library would be: Impacts for the ■ To restore 8-1/2 open hours that were eliminated this year, and perhaps adds 3 additional hours per week Tigard Public Library A to meet increased use in the new library. r To restore the budget to provide more books, CDs and movies in the new library. ■ To reinstate previous levels of programming for children, teens and adults. r ■ To maintain library service levels In the new library through FY 08-09. - „mot ~ CoopcrofiK LJbrory Scrvkcs • . ,tt•_ ,i':- \ ® ® a:.1~n K~ ,~;\~)Coopsrnlive l~bronl Services 1 If the levy fails, the likely impacts on Tigard's new library would be: What Tigard Library Users are Asking ■ Q: Didn't we just vote to build a new library? ■ Furthor reduction in open hours- possibly to 40.50 hours Why are we being asked to vote again? per week. ' ■ Reduction In number of children's story times. ■ A: May 2002 vote was for a bond measure to ■ Reduction In purchases of new books, CDs and movies, build a new library. resulting in longer waits for patrons. ■ Decreased number of new Internet stations, resulting In By law, funds from that bond measure may not longer waits for patrons. ,l= be used for operating expenses. ' ;jr: ,~~)Coop[wrivcl~rmlSmbti t~;/t~ ~`•-/rotM[~U~braty Sirvktl Measure 34-77 Overview: Measure 34-77 Library ■ Five-year levy (FY04-05 through FY08-09) Operating Levy ■ Fixed rate of 260 per $1,000 of assessed valuation ■ $43 in additional taxes in 2004 for home with an average assessed value of $165,000. ■ $48 million levied over 5 years _ L ' ■ On May 20D4 Primary Election ballot (requires at least 50% voter turnout to validate measure) A~ 2 LEGIBILITY STRIP ® WASHINGTON COUNTY coo eve Library Sernces a fi Pte' Measure 34-77 Local Option L eVy to Re store and e Library . Maintain Countywid vices Ser FY05 FY09 ;r(iCeS l Why is the levy proposed. ® To restore library services: Levy restores library hours, materials purchases and programs reduced as a result of 2002 vote Also restores and maintains support for central services that connect libraries, such as the shared computer network, interlibrary deliveries, reference, youth and outreach programs WASHINGTON COUNTY re4C Cooperafive Library SErvi- r.vrn..~ rr is the levy proposed`? ® To maintain service levels in expanded library facilities - several libraries have remodeled, expanded or built new facilities in the last 4 years - Others have plans for new buildings or expansions in next 5 years. - Tigard's new library is expected to open this 491i'.; summer. WASHINGTON COUNTY ~-coo alive Librar Services Pte' y j _ )Alf- ! i ,C a .x -~ia~. • ~ ~ r~~ :rd ~ = ins, ~ i .Y' •*14'+ta yi ~•C.~. r d4l~~Ta~~~~ ~ f.~~ _u ~ye~. SY r ~F r i~Fa4 _ 1 . i.. - -~x f•`I'~ ~i~Yy y ~L .•"7 w ' •,t i• - s s ~ t Y ~ - Wz. ~s " t ♦t New Tigard Public Library Currently Under Construction LCU1151L11 T b I KIP the Impacts or O blic Librar Tigard y ~s IJ4k: " d WASHINGTON COUNTY Coop d ivE Library SErviCES r 1 %71 Rlr the levy passes, the likely impacts on Tigard's new library would be: ®To restore 8-1/2 open hours that were eliminated this year, and perhaps adds 3 additional hours per week to meet increased use in the new library. ® To restore the budget to provide more books, CDs and movies in the new library. ® To reinstate previous levels of programming for children, teens and adults. To maintain library service levels in the new library through FY 08-09. w ® WASHINGTON COUNTY C00 pc: r - Library SErvicEs vy fa~' s, t he likely impacts on t e e n ew llbra rY w Auld b Tigard's e Further reduction in open hours- possibly to 40-50 hours ■ per week. Reduction in number of children's story times. ® • ® Reduction in purchases of new books, CDs an movies, in longer waits for patrons. _ resulting resulting in Decreased number of new Internet stations, z longer waits for patrons. M1 F1s WASHINGTON COUNTY . Cooperative Library Services What Tigard Library Users are Asking ® Q: Didn't we just vote to build a new li r ry? Why are we being asked to vote a gain? . r ® A: May 2002 vote was for a bond measure to t build a new library. By law, funds r;- from that bond measure may not ~.~'4 X44-, I,,•., , Y be used for operating expenses. + WASHINGTON COUNTY Cooperative Library Services ,J, ~ l I 1 Al-foe >asu,re 34-77 Overview,. ■ dive-year levy (FY04.05 rough FY08-09 . ®Fixed rate of 260 per $1, 000 of as$43 in sessed valuation additional taxes in 2004 for {home with an _.average assessed value of $165,000. $48 i ,Ry ion levied over 5 ear ~ On M2004 ay Primary Election ballot (re quires at least 50% voter turnout to validate ; measure) WASHINGTON COUNTY Library Services 34- 77 Library ~ ear Operating Levy -on. a E~l to. D'* eC 1 M ay:*. 18 2' `1T r y WASHINGTON COUNTY rVlc~ Cooperative Ubrary Se tivE Library SE . AGENDA ITEM # FOR AGENDA OF 5/11/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA,TITLE Tigard Beyond Tomorrow Vision Update PREPARED B oreen Mills & Liz Newtoro DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Receive verbal update on 2004 periodic update of the Tigard Beyond Tomorrow Vision and the citizen survey being sent to the community by the end of May. STAFF RECOMMENDATION No action required INFORMATION SUMMARY In 1996, the Tigard City Council expressed concern that the community's future was too important to leave to chance and directed a process to pull resources together to determine long-term goals for Tigard. Residents, government professionals, business people, and community group leaders volunteered to work together to determine the community's future direction. Adopting the name "Tigard Beyond Tomorrow," they established a process that defined a vision for our community and identified resources for implementing that vision through partnership of individuals and organizations. Each year since 1996, members of our community have reviewed and updated annual action plans to accomplish the goals of "Tigard Beyond Tomorrow but that by itself is not enough. There is also a need to conduct a periodic review of the vision to make sure it still accurately reflects the current goals and desires of our community. 2004 is the second major update since 1996. This review is critical to ensure we stay on track with the changing times and desires of our community. The citizen-based Vision Task Force met this spring and reviewed current issues with various City departments, Tualatin Valley Fire & Rescue and the Tigard-Tualatin School District. The Task Force then provided direction for a citizen survey which will be distributed through the Cityscape at the end of this month. The survey will also be available on-line, at the library and at city and community events through June. Highlights of this process will be presented at the Council meeting of 5/11/04. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life. Volunteerism Goal #1 City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community ATTACHMENT LIST N/A FISCAL NOTES Costs are minimal for this review. City budget has about $3,000 set aside for Task Force support (copies) and the mailing of the survey in the Cityscape Newsletter is part of the annual budget for that communication tool. I 3 s :I • Turd se"Id Tomorrer 4884 r A M r> o Z► r X13 3 I• a W~. Tat IMAMU o Sinn 1996 o s Pobuc runurs o land me clum's f/lamas ` ❑ 2884 pededic 9plate r r' osow r : t r. t um Masi l WrriduTask Fame - C pidssln2lsssas 3 ss»fFNaa wsal IssAatt Is aasds0Imsi MUDS Prsfscs satrsll tssl 1 N }j w N .A N F• RI s EAR °o l =o o o ° o 0 TlgaM'a Future Is Important Enough To Plan For a To Achieve That Plani IMMINIMMOM U atom iaforaana eoatuc ❑M Nowtoa or Loma URN st Cny of n~ 5834324171 -w- ❑Cbodc oat ow CRYS web meet rhNw/cuigariLor a 3 AGENDA ITEM # B FOR AGENDA OF May 11, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Bull Mountain Subcommittees Update PREPARED BY: Jim Hendryx DEPT HEAD OK A ITY MGR OK ISSUE BEFORE THE COUNCIL Hear an update on progress made to date for the Bull Mountain subcommittees. No action necessary STAFF RECOMMENDATION N/A - Informational item only. INFORMATION SUMMARY On December 16`f' 2003, Council voted to take no action on the Bull Mountain Annexation Plan as proposed, with the intent to put it on a November, 2004 ballot. On January 27, 2004, Council voted to establish various subcommittees for Parks, Police, Planning, and Street Maintenance to provide additional time for public discussion and understanding of key impacts, including costs and benefits of annexation of the Bull Mountain area. The objectives of the subcommittees are to: ➢ develop an approach for transition of key urban services that occurs through annexation provide additional venue for public involvement and discussion develop a strategy for implementation of the Annexation Plan, e.g., funding, planning, etc. The subcommittees consist of City of Tigard staff, the appropriate counterparts from Washington County, and an equal number of private citizens appointed by Council from the Bull Mountain area and inside the City i limits. Each subcommittee is charged with producing a white paper of recommendation on their assigned issue. The subcommittees have been meeting regularly and all meetings are open to the public. Agendas and meeting minutes/notes are posted on the City's website. The subcommittees are on schedule and will complete their assigned white papers by the end of May 2004. Council will then review the white papers at its June 15, 2004 workshop meeting, make changes if necessary, and accept the white papers by resolution on June 22, 2004. At the May 1 I`h Council meeting, staff will summarize the progress made to date by the individual subcommittees. .t OTHER ALTERNATIVES CONSIDERED NA VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life, Goal #1, Communication - Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities for input n community issues and establishing and maintaining a program of effective two-way communication. ATTACHMENT LIST Subcommittee Rosters FISCAL NOTES N/A POLICE SUBCOMMITTEE ROSTER Bill Dickinson, City of Tigard Police Chief, 13125 SW Hall Blvd., 503.639.6168, chiefbillO,ci.tiaard.or. us Bill Monahan, City of Tigard City Manager Rob Gordon, Washington County Sheriff Charlie Cameron, Washington County County Administrator Jerry Edwards, City of Tigard resident Steve Tuttle, Unincorporated Washington County resident Wynne Wakkila, Unincorporated Washington County resident 1 PLANNING SUBCOMMITTEE ROSTER Jim Hendryx, City of Tigard Director of Community Development, 13125 SW Hall Blvd., 503.718.2443, iimh@ci.tigard.or.us Barbara Shields, City of Tigard Long Range Planning Manager Joanne Rice, Washington County Department of Land Use and Transportation Gretchen Buehner, City of Tigard resident, Planning Commissioner Kathy Meads, City of Tigard resident, Planning Commissioner Rebecca Vonada, City of Tigard resident Ellen Beilstein, Unincorporated Washington County resident Teddi Duling, Unincorporated Washington County resident Stuart Byron, Unincorporated Washington County resident r I I PARKS SUBCOMMITTEE ROSTER Dan Plaza, City of Tigard Parks Manager, 13125 SW Hall Blvd., 503.639.4171. ext. 2590, daniel(a)-ci.tigard.or.us Dennis Koellermeier, City of Tigard Assistant Public Works Director Chris Wayland, Washington County Support Services Kathleen Najdek, City of Tigard resident Carl Switzer, City of Tigard resident, Park & Rec Advisory Board member Michael Freudenthal, Unincorporated Washington County resident, Park & Rec Advisory Board member Jerry Hanford, Unincorporated Washington County resident Julie Russell, Unincorporated Washington County resident STREETS SUBCOMMITTEE ROSTER Gus Duenas, City of Tigard City Engineer, 13125 SW Hall Blvd., 503.639.4171, ext. 2470, aus(a-)ci.tiaard.or.us Brian Rager, City of Tigard Public Works Engineering Manager Victoria Sager, Washington County Department of Land Use and Transportation Cam Gilmour, City of Tigard resident Joe Schweitz, City of Tigard resident Paul Giroux, Unincorporated Washington County resident Keshmira McVey, Unincorporated Washington County resident