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City Council Packet - 04/27/2004 OnvaL CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING April 27, 2004 a COUNCIL MEETING WILL BE TELEVISED r n J D J C10f worAw8%CcPw 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. Meeting of 5 • l1 a-1 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING April 27, 2004 Mayor Dirksen called the meeting to order at 6:30 p.m. Council Present: Mayor Dirksen; Councilors Moore, Sherwood, Wilson, and Woodruff • STUDY SESSION > CONDUCT CITY MANAGER'S PERFORMANCE REVIEW (Conducted during the Executive Session - See Item No. 13 below). > UPDATE ON THE NEW LIBRARY Library Director Bames and Project Manager Bahiman updated Council on the budget and construction schedule of the new library. Construction remains under budget and on time. Council was advised that because of budget savings, other enhancements have been possible including some sheetrock replaced with wood, upgrades to the audio/visual system, better interior signage, and improvements to the bathroom. The required wetland plantings are occurring now, interior painting is almost complete, hard floor surfaces are installed, and the carpeting is on site and will be installed soon. Next month the bookshelves will be installed. Library Director Barnes advised she would have a better idea of the opening schedule in about two weeks. When the City is given possession of the property by the contractor, the Network Services staff will need to install computers and telephones. Council members agreed with the suggestion to wait for awhile before deciding where to place the donor board. There will be special rooms or locations to recognize major donors (Houghten, Puett, Root, Friends of the Library, and the Library Foundation). There was discussion about sponsoring library-opening mini events during the first year, including creating a time capsule which could be placed somewhere in the courtyard. It is anticipated the coffee vendor selection will be done by next week. > ADMINISTRATIVE ITEMS a. Changes for the Agenda include: • Added an Executive Session (see below - anticipated to convene when Business meeting concludes) Tigard City Council Meeting Minutes - April 27, 2004 Page 1 b. Discussion - Downtown Task Force Meeting - April 29, 7:30 p.m., Chamber Building Conference Room. An agenda for this meeting was distributed to City Council. Staff reported some progress has been made with the Oregon Department of Transportation to move forward with the Implementation of the TGM grant process. c. Mayor's Prayer Breakfast - Wednesday, May 5, 7 - 9:15 a.m. - Greenwood Inn. Mayor Dirksen will not attend. Councilors Wilson and Woodruff are signed up and will attend; however, both indicated they would reimburse the City for their ticket. (City Recorder's note: The Mayor's Prayer Breakfast was later canceled by organizers.) d. Political Signs - Update by Community Development Staff - Staff noted people are complaining: some complaints from candidates who are having illegal signs removed and some complaints from others about illegal signs proliferating. After discussion, Council consensus was to continue to have Community Development staff seize signs that are illegal as staff time allows and that other City staff will not be used at this time to pick up signs. e. Town Hall reconfiguration - City Manager noted that Paul Boundy will be present at tonight's Council meeting to observe the logistics of the Town Hall for Council meetings. Reconfiguration of the Town Hall will be one of the Items reviewed when the new Library building opens and existing building functions are addressed. f. Planning Commissioner Resigns - Eileen Webb has submitted a letter of resignation, which was distributed to the Council. g. Plaque Honoring ]ames and David Nicoll - Council received an April 27, 2004, memo from Parks Manager Plaza advising of the wording that will be stated on the sign for the Nicoll Athletic Fields. h. Calendar Review • April 29 - Joint Meeting with Downtown Task Force - 7:30 p.m., Tigard Chamber Office Conference Room, 12345 SW Main Street, Tigard, Oregon • April 30 Shining Stars Banquet Inn; No host bar @ 6 p.m.; Dinner at 7:30 p.m.; Cost $35 each - All Council members have signed up for 2 tickets each. Please give payment to City Recorder Wheatley or send/deliver payment to the Chamber. • May 3- Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 5 - Mayor's Prayer Breakfast - Greenwood Inn - 7-9:15 a.m. • May 5 - Bridgeport Village Groundbreaking Celebration - 11:30 a.m. - 1 p.m. - At the tents in the Village Inn parking lot, 7260 SW Bridgeport Road • May 10 Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 11 - Council Business Meeting - 6:30 p.m. Tigard City Council Meeting Minutes - April 27, 2004 Page 2 • May 17 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 18 - Council Workshop Meeting - 6:30 pm. • May 24 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 26 - Council Business Meeting - 6:30 p.m. • June 5 - Bonita Park Grand Opening, 11 a.m. 1. City Manager Monahan reported on his training last week at the National Emergency Training Center for emergency preparedness. The goal Is to bring Tigard forward so that the City Is prepared to handle emergency situations. Mr. Monahan noted that TVF&R and the County are well prepared to respond to large-scale emergencies. 1. BUSINESS MEETING 1.1 Mayor Dirksen called the City Council 81 Local Contract Review Board to order at 7;30 p.m. 1.2 Roll Call: Mayor Dirksen; Councilors Moore, Sherwood, Wilson, and Woodruff were present. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports - None 1.5 Call to Council and Staff for Non-Agenda Items - None 2. PROCLAMATIONS • Mayor Dirksen issued the following proclamations: 2.1 Proclaim May 2004 as the Month of Mental Health Awareness and designate the week of May 2 to May 8, 2004 as Mental Health Counseling Week 2.2 Proclaim the week of May 2 to May 8, 2004 as Be Kind to Animals Week 3. VISITOR'S AGENDA o Gretchen Buehner relayed her experience last weekend where a child was hurt when he crashed his bicycle into an a-frame real estate sign placed in the right of way. She said a letter needs to be forwarded to the "real estate lobby" so they can better educate their realtors about sign regulations in Tigard. Ms. Buehner noted that last weekend there were 23 signs on the Alberta Rider School property alone. o Holly Shumway and Ken Henschel, Chairperson and Vice Chairperson of CPO 4B read an April 16, 2004, letter to the Tigard City Council into the record. A copy of this letter is on file with the City Recorder. The letter officially requests the Council "...to delay the scheduled July annexation vote for nine months." Ms. Shumway and Mr. Henschel advised that they had not received a response from the City to this letter. City Recorder Wheatley provided copies of the April 21, Tigard City Council Meeting Minutes - April 27, 2004 Page 3 2004 response letter, signed by Mayor Dirksen, which had been mailed to CPO 413; a copy of this letter Is on file with the City Recorder. After some discussion about the contents of the letter and the requests from Ms. Shumway and Mr. Henschel, the City Council members and City Manager Monahan explained the City of Tigard was waiting for a response from King City with regard to their position on potential annexation of the Bull Mountain area. Mayor Dirksen's April 21 letter to CPO 4B referred to the Bull Mountain Annexation Plan subcommittee process and that the Council would like to see the white papers completed before any consideration of delay. o Mr. Tom Bush addressed the Council on his hope that "surprise logging" would be stopped and referred to the recent logging of the Stanley property located on Bull Mountain. He also referred to some property that was planned to be developed soon and requested that the access road location be reevaluated. City Manager Monahan suggested that Mr. Bush speak with the Community Development Director (who was present at this meeting) about this situation. The logging on the Stanley property, which was owned and then sold to a developer by the Trust for Public Lands was reviewed. There had been attempts to package this property with other parcels for parks or open space. These efforts included the City's support for application to the State for funding, which was unsuccessful. o Mr. )ohn Frewing requested that the City make an effort to consistently name small streams and noted his difficulty in determining the name of Ash Creek, which is also known as East Fork and South Fork. Mr. Frewing also requested that when the parks and recreation survey questions are developed that open space and developed parks are differentiated. There was brief Council discussion and clarification from Parks Manager Plaza wherein it was noted that the questions will be presented so that this differentiation is made. 4. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor Woodruff, to approve the Consent Agenda as follows: 4.1 Approve Council Minutes for March 23, 2004 4.2 Local Contract Review Board: a. Award Contract for Sanitary Sewer Repair at the NE Corner of Greenburg Road and Oak Street to MID Development, Inc. b. Request Authorization for Staff to Negotiate and Finalize Contracts for the Commissioning of Art for the New Tigard Public Library 4.3 Receive and File: First Quarter Update on 2004 Council Goals Tigard City Council Meeting Minutes - April 27, 2004 Page 4 The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 5. NEW LIBRARY UPDATE Library Director Barnes presented the staff report on this item informing the Council and public on the progress of library construction the past six weeks. Efforts to raise needed funds were reviewed. Construction remains under budget and ahead of schedule. 6. CONSIDER RETAINING PUBLIC AFFAIRS COUNSEL TO PREPARE, CONDUCT AND PRESENT FINDINGS OF A COMMUNITY WIDE PARK AND RECREATION ASSESSMENT SURVEY Parks Manager Plaza presented the staff report and requested that the City Manager be authorized to retain Public Affairs Counsel to prepare and conduct a survey and present findings of the community-wide park and recreation survey. Mr. Plaza reviewed the proposals received and advised that the Public Affairs Counsel submitted the lowest bid at $8,787 to prepare and conduct the survey. The Parks and Recreation Advisory Board will review the survey questions at one of its meetings. With reference to Mr. John Frewing's concerns (see Visitor's Agenda), Mr. Plaza advised that open spaces, parks, and the skate park will be distinctly separate questions on the survey. Mr. Plaza anticipates a final draft of the questions will be ready within the next three weeks and that the survey findings will be presented to the Council in mid-June. Motion by Councilor Woodruff, seconded by Councilor Sherwood, to authorize the expenditure to retain the Public Affairs Counsel as requested by staff. The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes Tigard City Council Meeting Minutes - April 27, 2004 Page 5 7. CONSIDER A RESOLUTION INITIATING ACTION TO TRANSFER JURISDICTION OF A PORTION OF SW BARROWS ROAD TO THE CITY OF TIGARD Engineering Manager Rager presented the staff report on this item. As a part of the Progress Quarry development, under the permitting review of the City of Beaverton, SW Barrows Road will be realigned through the Quarry site. Barrows Road is currently under Washington County jurisdiction and there is a small portion of the road that falls inside Tigard city limits. When realigned, the roadway will be located within the City of Beaverton. The proposed resolution would initiate action to transfer the jurisdiction of the road from Washington County to Tigard. Then, once the jurisdiction transfer takes place, Tigard and Beaverton would form an intergovernmental agreement to clarify that the City of Beaverton would take over the permitting and maintenance responsibility for the small portion of roadway In the Tigard city limits. Motion by Councilor Moore, seconded by Councilor Wilson, to adopt Resolution No. 04-25. RESOLUTION NO. 04-25 - A RESOLUTION INITIATING ACTION TO TRANSFER JURISDICTION OF CERTAIN COUNTY ROADS TO THE CITY OF TIGARD The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes L 8. CONSIDER THREE LEASE AGREEMENTS WITH THE JOINT WATER COMMISSION J Engineering Manager Rager reviewed the proposed lease agreements between Tigard i and the Joint Water Commission. For the first time, Tigard will take part in a summer leasing program with the Joint Water Commission (JWC) as an official partner. The leases cover the summer months from about May 1 to October 31 for stored raw water, water treatment capacity, and transmission line capacity. Tigard City Council Meeting Minutes - April 27, 2004 Page 6 Motion by Councilor Wilson, seconded by Councilor Sherwood, to enter into the proposed lease agreements with the )WC and authorize the City Manager to execute. The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 9. CONSIDER A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES FOR THREE COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH) NON-PROFIT, LOW INCOME HOUSING PROJECTS Finance Director Prosser presented the staff report. Martin Soloway representing Community Partners for affordable housing was also present. Tigard Municipal Code 3.50 allows certain organizations providing low income housing to be exempted from Tigard property taxation upon application by March I of each year and a demonstration of compliance with certain criteria listed In the Code. The proposed resolution gives consent from the City of Tigard for this tax abatement. CPAH must receive similar approval from itirisdictions amounting; to 51 % (or more) of the total property taxes to be levied on these properties. The proposed resolution also waives the March 1 deadline (an oversight by CPAH) for application; the application for exemption to the 2004 property taxes was received on April 1, 2004. Council discussed this matter briefly. Councilors Sherwood and Woodruff noted the importance of continued assistance to affordable housing efforts in the community. Mr. Soloway responded with information about rents; noting that the housing market is depressed right now, so rents for the two-bedroom have been reduced slightly. Motion by Councilor Wilson, seconded by Councilor Sherwood, to adopt Resolution No. 04-26. RESOLUTION NO. 04-26 - A RESOLUTION GRANTING EXEMPTION FROM PROPERTY TAXES UNDER TIGARD MUNICIPAL CODE SECTION 3.50 FOR THREE NON-PROFIT LOW INCOME HOUSING PROJECTS OWNED AND OPERATED BY COMMUNITY PARTNERS FOR AFFORDABLE HOUSING Tigard City Council Meeting Minutes - April 27, 2004 Page 7 The motion was approved by a unanimous vote of Council present: Mayor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Councilor Woodruff - Yes 10. UPDATE ON THE REVISED ANALYSIS OF BULL MOUNTAIN ANNEXATION PROPERTY TAX FEE IMPACT ON PROPERTY OWNERS Finance Director Prosser presented the staff report on this agenda item. Mr. Prosser reviewed charts showing an updated analysis of estimated impact to Bull Mountain property owners, if annexed, with the street maintenance fee included. The street maintenance fee for residential properties is $2.18 per month. A copy of the charts presented by Mr. Prosser is on file with the City Recorder. 11. COUNCIL LIAISON REPORTS None 12. NON AGENDA ITEMS --None Business meetin= recessed at 8:35 p.m. 13. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 8:46 p.m. as provided by ORS 192.660 (1)(1) to discuss the evaluation of the City Manager under previously established criteria. 14. ADJOURNMENT: 10:10 p.m. L r Catherine Wheatley, City Record ~ Attest: 3 0 i a r i city of I Igar Date: :5: • ~ 44 Tigard City Council Meeting Minutes - April 27, 2004 Page 8 Mayor's Agenda x,`TrGAD CITY COUNCIL s ;w =MEETING a APRit-27, 2004 6.30 p:m. CITY OF TIG.4RD OREGON TIGARD CITY HALL R13125 SW HALL 8L TiGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - APRIL 27, 2004 page 1 AGENDA TIGARD CITY COUNCIL MEETING APRIL 27, 2004 6:30 PM • STUDY SESSION > CONDUCT CITY MANAGER'S PERFORMANCE REVIEW > UPDATE ON THE NEW LIBRARY • EXECUTIVE SESSION: Note: Executive Session is scheduled after the Business meeting. See Item No. 13 below. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications a Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. PROCLAMATIONS Mayor Dirksen 2.1 Proclaim May 2004 as the Month of Mental Health Awareness and designate the week of May 2 to May 8, 2004 as Mental Health Counseling Week 2.2 Proclaim the week of May 2 to May 8, 2004 as Be Kind to Animals Week 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) i i i COUNCIL AGENDA - APRIL 27, 2004 page 2 7:40 PM 4. CONSENT AGENDA: These Items are considered to be routine and may be enacted In one motion without separate discussion. Anyone may request that an Item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes for March 23, 2004 4.2 Local Contract Review Board: a. Award Contract for Sanitary Sewer Repair at the NE Corner of Greenburg Road and Oak Street to MJD Development, Inc. b. Request Authorization for Staff to Negotiate and Finalize Contracts for the Commissioning of Art for the New Tigard Public Library 4.3 Receive and File: First Quarter Update on 2004 Council Goals • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 5. NEW LIBRARY UPDATE a. Staff Report: Library Staff 8:00 PM 6. CONSIDER RETAINING PUBLIC AFFAIRS COUNSEL TO PREPARE, CONDUCT AND PRESENT FINDINGS OF A COMMUNITY WIDE PARK AND RECREATION ASSESSMENT SURVEY a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Motion authorizing the City Manager to retain Public Affairs Counsel to prepare, conduct and present findings of a community wide park and recreation assessment survey 8:15 PM 7. CONSIDER A RESOLUTION INITIATING ACTION TO TRANSFER JURISDICTION OF A PORTION OF SW BARROWS ROAD TO THE CITY OF TIGARD a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Resolution No. 04 - 25 Councilor: I move for adoption of the proposed Resolution 04-25. COUNCIL AGENDA - APRIL 27, 2004 page 3 t Councilor. I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. .04-25, please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 04-25. please say "nay. " Mayor/Councilors: Mayor: Resolution No. 04-14 (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. 8:30 PM 8. CONSIDER THREE LEASE AGREEMENTS WITH THE JOINT WATER COMMISSION a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Motion authorizing the City Manager to execute three lease agreements with the joint Water Commission 8:45 PM 9. CONSIDER A RESOLUTION GRANTING AN EXEMPTION FROM PROPERTY TAXES FOR THREE COMMUNITY PARTNERS FOR AFFORDABLE HOUSING NON-PROFIT, LOW INCOME HOUSING PROJECTS a. Staff Report: Finance Staff b. Council Discussion C. Council Consideration: Resolution No. 04 - 26 i Councilor.- I move for adoption of the proposed Resolution 04-26 i Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) COUNCIL AGENDA - APRIL 27, 2004 page 4 Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. 04-26, please say "aye. " Mayor/Councilors: Mayor: All of those opposed to adopting Resolution No. 04-26. please say "nay. " Mayor/Councilors: Mayor: Resolution No. 04-14 (is adopted or fails) by a (unanimous, or however votes were split) vote. Tie votes = failed motion. 9:00 PM 10. UPDATE ON THE REVISED ANALYSIS OF BULL MOUNTAIN ANNEXATION PROPERTY TAX FEE IMPACT ON PROPERTY OWNERS a. Staff Report: Finance Staff b. Council Discussion MOM 11. COUNCIL LIAISON REPORTS 12. NON AGENDA ITEMS 13. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (1) (1) to discuss the evaluation of the City Manager under previously established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 14. ADJOURNMENT I:%eanw&Iy c=20040424d= COUNCIL AGENDA - APRIL 27, 2004 page 5 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION April 27, 2004 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session Is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM STUDY SESSION > CONDUCT CITY MANAGER'S PERFORMANCE REVIEW > UPDATE ON THE NEW LIBRARY > ADMINISTRATIVE ITEMS a. Changes for the Agenda Include: Added an Executive Session (see below - anticipated to convene when Business meeting concludes) b. Discussion - Downtown Task Force Meeting - April 29, 7:30 p.m., Chamber Building Conference Room (See attached agenda) c. Mayor's Prayer Breakfast - Wednesday, May 5, 7 - 9:15 a.m. - Greenwood Inn. Mayor Dirksen will not attend. Councilors Wilson and Woodruff are signed up. d. Political Signs - Update by Community Development Staff e. Town Hall reconfiguration - Paul Boundy will be present at tonight's Council meeting to observe the logistics of the Town Hall for Council meetings. Reconfiguration of the Town Hall will be one of the Items reviewed when the new Library building opens and existing building functions are addressed. f. Planning Commissioner Resigns - Eileen Webb has submitted her resignation, please see attached letter. g. Plaque Honoring James and David Nicoll - See attached April 27, 2004, memo from Dan Plaza. h. Calendar Review • April 29 - Joint Meeting with Downtown Task force - 7:30 p.m., Tigard Chamber Office Conference Room, 12345 SW Main Street, Tigard, Oregon • April 30 Shining Stars Banquet Inn; No host bar @ 6 p.m.; Dinner at 7:30 p.m.; Cost $35 each - All Council members have signed up for 2 tickets each. Please give payment to Cathy or send/deliver payment to the Chamber. • May 3- Budget Committee Meeting - 6:30 p.m. (Water Auditorium) • May 5 - Mayor's Prayer Breakfast - Greenwood Inn - 7-9:15 a.m. • May 5 - Bridgeport Village Groundbreaking Celebration - 11:30 a.m. - 1 p.m. - At the tents in the Village Inn parking lot, 7260 SW Bridgeport Road • May 10 Budget Committee Meeting - 6:30 p.m. (Water Auditorium) L O May 11 - Council Business Meeting - 6:30 p.m. May 17 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) May 18 - Council Workshop Meeting - 6:30 pm. May 24 - Budget Committee Meeting - 6:30 p.m. (Water Auditorium) May 26 - Council Business Meeting - 6:30 p.m. ! • June 5 - Bonita Park Grand Opening, 11 a.m. 1 t . EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (1)(1) to discuss the evaluation of the City Manager under previously established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" is deflned as "any meeting or part of a meeting of a governing body, which Is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (1) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(f) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(l) (d) - Labor negotiations. (News media can be excluded in this Instance.) 192.660(l) (e) - Real property transaction negotiations. 192.660(l) (0- Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically Identified in the Oregon Revised Statutes. 192-6600) (g) - Trade negotiations - Involving matters of trade or commerce In which the governing body is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660(1) (I) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body In meetings open to the public in which there has been an opportunity for public comment. 192.660 (1) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. I:bdmknthyNCouncH\*k Sheet • UWdy "Won egwd"N2004%040224.d0e 04/26/2001 MON 17:00 FAX 5036207892 Amec 2001/001 0c.-n H SuSQy1 April 26, 2004 City Council City of Tigard 13125 SW Hall Boulevard Tigard, Oregon 97223 Dear Councilors:' Re: City of Tigard Planning Commission Resignation It is with regret that I resign as a Commissioner of the City of Tigard Planning Commission. Family complications necessitate that I withdraw from evening activities in the foreseeable future. 1 have learned so much from the many yoars of combined knowledge and experience of the other Commissioners and City of Tigard staff. I have deep admiration for each of the Commissioners, especially Mr. Mark Padgett Further, I have felt tremendous support from the City of Ttgard's Ms. Jerree Gaynor. have thoroughly enjoyed my association and service with the Planning Commission and am parts Ularly sorry to give up my position. If 1 can be of any help to my successor. I am available by telephone. Best wishes to all of you. Sincerely, (Eileen L. Webb 8050 SW Larch Street Tigard, Oregon 97223 503-452-7941 MEMORANDUM TO: Bill Monahan, City Manager FROM: Dan Plaza, Parks Manager RE: Plaque Honoring James and David Nicoli DATE: April 27, 2004 At a Council meeting held on August 8, 2000 the Council adopted Resolution #0048 naming the new Cook Park athletic fields the "Nicoli Athletic Fields" in honor of Dave and James Nicoll. A sign will be installed in an area near the southern vehicular entryway to the fields. A plaque will be installed on a rock at the west end of the athletic fields located in the large landscaped area at the entryway to the athletic fields. Dave Nicoli has requested that the following be stated on the plaque: NICOLI ATHLETIC FIELDS "These gelds are dedicated to James and David Nicoli who unselfishly donated their time to give back to the community that has given so much to them" June 20, 2004 The dedication ceremony to honor James and David will take place at the Balloon Festival on Sunday, June 20 at 11:00 a.m. The invitation list will lengthy, and the Council will receive invitations in May. The Mayor will be asked to "cut the ribbon" and speak as will Dave Nicoli, Ed Wegner, Tony Weller, and a representative from the Atfalati Recreation District. S+ud y AGENDA ITEM # Se55~ On FOR AGENDA OF April 27, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK Z ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the new library. STAFF RECOMMENDATION The purpose of this presentation is to update the Council on the progress of construction on the new Tigard Public Library and other related matters. INFORMATION SUMMARY The focus of this monthly update will be to inform the Council on the progress of library construction during the past six weeks. The presentation will include efforts to raise needed funds for the new library, as well as information on how the public can learn more about the project. On May 21, 2002, Tigard voters passed a $13 million bond measure for the construction of a new library of approximately 47,000 square feet. This amount has paid for land acquisition, the design, construction and furnishing of the new library, parking and related street improvements. The site of the new library is a 14.5-acre property located along Hall Boulevard near O'Mara Street. The library building and parking will occupy about 5 acres of the site. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST 1. Set of PowerPoint Slides FISCAL NOTES N/A w...~ T,rr,cn,~~~.,,,,,• ~yy• .fin zt~"~~r ~ 4 y'} v~1"jr,'t~~ c7i ~ ~ ~ ~ _ ' y ..rte ~ x•~. 7,r,. o o ~ X5,1 J~: , ~ , • . 15 err PON= 1 'V M ' i Vr L •+t .t> y 2 L1-~-+•`- ~ c ~ e v A enrol! RRICK. Ask it liEtal Y. 6o To Gli ee:4829 q3 -620 °P or Call J_ACKIE --m -WWI • ...w'~~!',.,,: fem.. F f s-. xc {~l 4 w V ;el=f ~J. Y + + ~;1. ~ StYt =~A }~v~ f~ t mom 1 L_ r r G a ya 3 TIGARD DOWNTOWN TASK FORCE MEETING r April 29, 2004 t= NOTE: LOCATION/TIME CHANGE Chamber of Commerce, 12345 SW Main Street 6:30-8:45 p.m. Agenda 1. Welcome 6:30-6:35 a. Approval of 4/1/04 Minutes b. Call for additional agenda items 2. Discussion with TriMet on 6:35-7:35 Tigard's Transit Service Needs 3. City Council/Task Force Joint Discussion: Working Together on Downtown Planning 7:35-8:35 4. Additional Agenda Items 8:35-8:45 i i i i f Agenda Item No. n l Meeting of Del PROCLAMATION i i , Mental Health Awareness Ji"' - ~FV I WHEREAS, our society, already stressed over Inter- and antra personal Issues, would benefit from an ; awareness of Mental Health, as demonstrated by the effects of 9/1 1; and =Y WHEREAS, people need to recognize the difference between the lack of Mental Health and the s,^cci. !j ~IOiitf ~ process of creating Mental Health; and ~ WHEREAS, cultivating this awareness could help people avoid the consequences of untreated, anxiety, untreated depression and physical deterioration; and K` " WHEREAS, the clearer a person's thought process is, the more opportunity he or she has to deal with and grow beyond the stressors, and thus help to prevent the occurrence of DOMESTIC VIOLENCE, CHILD ABUSE and FAMILY INSTABILITY; and WHEREAS, focusing and preparing for Mental Health Awareness can help transform a perception of emotional deprivation and vulnerability into a perception of emotional and 2« effectiveness; and prosperity 1 NOW THEREFORE BE IT RESOLVED THAT 1, Craig Dirksen, Mayor of Tigard, on behalf of {c the entire City Council, am pleased to join with the American Mental Health Councilors Association (AMHCA) and the Oregon Mental Health Counselors Association (OMHCA) and do hereby i, proclaim: May 2004 as The Month of Mental Health Awareness t s`i , and that the week from May 2, 2004 to May 8, 2004 be designated as Mental Health Counseling Week Dated this day of 2004.E i IN WITNESS WHEREOF I nn)t have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. h C Craig Dirksen, Mayor City of Tigard f ti Attest: City Recorder I ~f j. i . a~"lj~J,~ttv';pj~'!l1,yi~1lcc j .+,•~t .n Agenda Item No. Meeting of 4• ate. L •YM1 y i Yip +•+~"i ~ ills PROCLAMATION Be Kind to Animals Week WHEREAS, Oregonians benefit tremendously from our animal friends, who give us companionship and great pleasure in our daily lives; and WHEREAS, we have a firm responsibility to protect these fellow creatures from need, pain, fear and suffering; and t WHEREAS, we recognize that teaching attitudes of kindness, consideration and respect for all ~f living things through humane education in the schools and the community helps to provide the a Y~; basic values on which a humane and civilized society Is built; and WHEREAS, we are deeply indebted to the Oregon humane societies for over 100 years of a invaluable service in caring for homeless animals, instilling humane values in our children through € education programs, and promoting a true working spirit of kindness and consideration for animals in the hearts and minds of all people; and ~ t; WHEREAS, we depend greatly upon our animal control agencies, veterinarians and other organizations that provide humane care for animals; and ~r t; WHEREAS, May 2 - 8, 2004 is set aside to observe nationally the philosophy of kindness to ~T rtl~~ animals. NOW THEREFORE BE IT RESOLVED THAT 1, Mayor Craig Dirksen of the City of Tigard, y Oregon do hereby proclaim the week of May 2 - 8, 2004 as =s Be Kind to /Animals Week ig in Tigard, Oregon and urge our citizens, businesses and organizations to join in this observance. _ys Dated this day of 2004. t1f IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of ,rJ!I! Tigard to be affixed. - Craig Dirksen, Mayor Y 4ya` City of Tigard Attest: .;~$±illlit;~~~ City Recorder r,~i# • ,~^?iifin,~~r~ N GM Y•i 7 l , .y~ 3 f. r pgg•. ~{1\~ I 11 - 7~ • AGENDA ITEM NO. j_ - VISITOR'S AGENDA DATE : April 27, 2004 (Testimony limited to 2 minutes or less.) w The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. w If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED i 3 y L/ f5i (C 4-7~ 9 a 3 Pk4m £ J' }-lol i Sh o C ~o q13 ! ~t5~s w ►3Lt I I MTM , o" q'd~ ~N S G h e / /ys 3v sw iyy ~='~,~ve i, 13~7'V5 9W S~ TzrIgCF Bv/f A ©2 q'? 224f L C 9 a VISITOR'S AGENDA Page 1 April 21, 2004 L4 oq CITY OF TIGARD OREGON Holly Shumway Ken Henschel CPO-4B 16200 SW Pacific Hwy., Ste. H-242 Tigard, O)z 97224-3494 Dear Chairperson Shumway and Vice-Chairperson Henschel: The Tigard City Council has received your April 16, 2004, request for a nine- month delay on the July Bull Mountain Annexation Plan land-use hearing. At its April 20, 2004, meeting, the Council considered CPO-4B's request. Over the last few months, the City has been working closely with Bull Mountain residents in the subcommittee process. The subcommittees are developing white papers to address issues raised by residents during the December annexation plan hearing. In order to fully review all available information, Council would like to see the white papers completed before any consideration of a delay. On behalf of the Council, I thank you for your active participation in this process and encourage your continued involvement. Sincerely, 1 Craig Dirksen Mayor i 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-,4171 TDD (503) 684-2772 vas ` CPO 4B Citizen Participation Organization ()4 Bull Mountain/Tigard Boundary Area 96200 SW Pacific Hwy., Ste H-242 Tigard, OR 97224-3494 REC~~V C •O.T ZQQy April 16, 2004 ,4 Q, P~ 1~ Tigard City Council fi/n'stration C/O Mayor Craig Dirksen City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223-8144 Dear Mayor Dirksen and Councilors Sherwood, Moore, Wilson and Woodruff. As you know, CPO 4B has reorganized and reestablished into once again, a viable community organization. As such, we represent the interests of approximately 40,000 citizens and several hundred business owners and managers in the Tigard area and in parts of unincorporated Washington County, including Bull Mountain. Our membership is open to all of voting age who reside in, own property in, or operate a business within the CPO 4B Bull Mountaird Tigard Boundary Area. We are not an advocacy group, but instead exist to educate the community and to help to voice the needs of our membership. Our official purpose is to " facilitate effective citizen involvement in the planning and development of matters affecting the quality of life and livability of the community." Although CPO 4B is presently dealing with a plethora of issues and topics, the Bull Mountain annexation issue has become a particularly contentious one. Advocacy groups are active, and public sentiment is more aggressive and vocal. In the midst of this process, a rapidly growing group of citizens has expressed interest in exploring the possibility of South Slope annexation to King City. Our position as a CPO is one of neutrality. We advocate neither for annexation to Tigard nor for annexation to King City. We are instead working hard to collect the data necessary for our members (both on Bull Mountain and in Tigard) to understand the ramifications of all of the various options and then _to make informed decisions using that information. We were active participants in the recent April 14th roundtable facilitated by Washington County and attended by CPO 4B, CPO 4K, City of Tigard, Washington County, the League of Oregon Cities, Friends of Bull Mountain, and area citizens. The roundtable meeting was educational, and we gained valuable information for our members. Area residents, in conjunction with City Council members in Icing City, have enough interest in exploring the King City option that they are forming groups to do the due diligence necessary to fully understand the pros and cons of this interesting King City possibility. It is possible that these studies will show that the idea has merit. It is equally possible that the studies will show that the idea is impractical. As a CPO, we strongly agree with Tigard City Manager Bill Monahan's April 10 comments that in order to fully explore the issue, copious amounts of work will need to be done in a short period of time before Tigard's scheduled July City Council vote. 1 a To accurately study the possibility will require nine months of hard work by all parties involved, including residents of King City, Tigard, and Bull Mountain. A haphazard effort will help no one, and may only serve to further incite citizens of the area who presently feel disenfianchised in the control of their destinies. This letter is to inform you of an official request by the members of CPO 4B, as expressed in a unanimous vote at our April 14, 2004 evening public meeting. CPO 4B formally requests, in order for the residents of the area to fully study the King City option, that the Tigard City Council delay the scheduled July annexation vote for nine months. The CPO fully understands the extensive time and effort that Tigard and its Council have put into studying Bull Mountain annexation over several years. We understand that a delay will be an inconvenience for the City of Tigard. But in fairness, the citizens of the area are the most affected stakeholders in this process and think that this short delay will help them to conduct research on this issue that is of critical importance to their community's future. As such, we ask that you grant this request for a delay of nine months so that residents of the affected area can conduct their study of the King City option and thus make informed decisions on all aspects of their future. We thank you for your consideration of this matter, and sincerely hope that you graciously agree to respect the wishes of the CPO 4B Bull Mountain and Tigard members by extending this reasonable delay. Sincerely, Holly Shumway Ken Henschel Chairperson-CPO 4B Vice-Chairperson-CPO-4B 2 AGENDA ITEM # y a Q FOR AGENDA OF April 27, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Contract Award for NE Corner of Greenburg Road and Oak Street San_itM Sewer Repair, Project No. SS 03-11- PREPARED BY: Brian Ra er I;OT- DEPT HEAD OK C-YOC6"~ CITY MGR OK'? Y V ISSUE BEFORE THE COUNCIL Should the Local Contract Review Board (LCRB) approve the contract for the construction of a sanitary sewer repair at the NE comer of Greenburg Road and Oak Street? STAFF RECOMMENDATION Staff recommends that the LCRB, by motion, approve the contract award to MJD Development, Inc. in the amount of $27,500.00. INFORMATION SUMMARY There is an existing 8-inch public sanitary sewer line that crosses Greenburg Road from the Washington Square area and enters the parking lot of Lincoln Center, just north of the new Gustav's pub. This sewer line carries a high flow and has broken near a manhole in the parking lot where the sewer line makes a 90-degree turn to the south. Staff has worked with the property owner, Equity Office, to coordinate the repair effort. The repair will consist of adding two manholes and a new section of pipe that will reduce the angle in the line to 45-degrees. The old section of sewer line will be plugged and abandoned. This project was advertised for bids on March 16, 2004 and bids were opened on April 5, 2004. Four bids were received and the results were as follows: Kerr Contractors, Inc. Tualatin, OR $31,470.00 Cipriano & Son Boring, OR $30,257.00 Canby Excavating, Inc. Canby, OR $27,912.10 C MJD Development, Inc. Tigard, OR $27,500.00 Engineer's Estimate $28,800.00 Based upon the bids submitted, MJD Development, Inc., provided the lowest responsive bid. Staff recommends the contract be awarded to MJD Development, Inc. in the amount of $27,500.00. a OTHER ALTERNATIVES CONSIDERED The sewer line is broken now and will only get worse. There are no other alternatives. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Project Location Map FISCAL NOTES The cost of the repair will be $27,500.00, and will be funded from the Sanitary Sewer Major Maintenance portion of the Sanitary Sewer Fund (500-6200-751.005). 'TRD AyY rl1'3j~} v .'s'•~ aa4 .bra;: ri - SN > " ' 'F `Tr ti1~ T sth. GEOGRAPHIC IINFORMATION SYSTEM ~p t s ♦ t t r „~*t +L ~A~~~ tq'•~s'ts >t r :f d . 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Gustav) ry { Ric• Tigard Area Map 1'~ l '~1idd ~ Y h 1ri{h t~'}Pa~L~„ .4~ n ~ - ~0!!-. ~w $y' l~.: Q{ -`fit@{.jp s 41 t , ? `Q .i r 0 50 100 150 Feet 4'' .qa'.1 •t} - ` f r 1 1•-100 feel J F,~_Y s City of Tigard Pa 1 r Information on this map I.9 for general loc6m MY and } k f ,j r a. a t should be venried with the Development Services Division. { P <7, t 't ` { tl h:MT 13125 SW Had Blvd 1't t v'7 t •`i f!!N . - v r a .t , [ s Tigard. OR 97223 (503) 6394171 1 .J4x 1 J d z afF . yi`, , , t 1~®~et ,y r f.. htlpJMww.d.tfgard.or.us Community Development Plot date: Apr 12, 2004; CAmagic\MAGICO3.APR AGENDA ITEM # Q 6 FOR AGENDA OF April 27, 2004 LOCAL CONTRACT REVIEW BOARD CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE REQUEST AUTHORIZATION FOR STAFF TO NEGOTIATE AND FINALIZE CONTRACTS FOR THE COMMISSIONING OF ART FOR THE NEW GARD PUBLIC LIBRARY. PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board authorize staff to negotiate and finalize contracts for the commissioning of art for the new Tigard Public Library? STAFF RECOMMENDATION Authorize staff to negotiate and finalize contracts. INFORMATION SUMMARY With the construction of the new building, the City is taking the opportunity to incorporate new works of art in the Library. The works of art will reflect the natural setting highlighted by the architectural design as well as the literary and educational mission of the public library. A "Tigard Public Library Public Art Committee" (Committee) issued a Call for Artists in late January and received nearly 28 responses prior to the March 16, 2004 proposal due date. The Committee has reviewed the received proposals and is presenting the two proposals they have deemed the best fit to the LCRB for final approval. The City's Selection Committee consists of. Margaret Barnes, Library Director; Janet Bruno, Member, Friends of Tigard Public Library; Yvonne Burgess, Member, Friends of Tigard Public Library; Barbara Butler, Member, Tigard Resident, Chair, Public Art Committee; Sue Carver, Member, New Library Resource Team; Chris Dirksen, Artist; Carol Ferris, Artist; Susan McKinnon, Artist; Ken Patecky, Artist; Cheryl Silverblatt, Library L Staff; and Jane Smith, Member, Member, Library Board. C The criteria that the Committee used in the selection process included the following: quality, style, nature, and site appropriateness of the proposed pieces, form of media, artist's performance, durability of design and materials, timelessness of the art, and others. i i OTHER ALTERNATIVES CONSIDERED Do not award contracts. VISION TASK FORCE GOAL A14D ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Call for Artists FISCAL NOTES The budgeted amount for both pieces of art is $50,000. Making up this total is $25,000 from the Neva Root bequest, $20,000 from the Friends of the Library, and $5,000 from the Library Foundation. The negotiated final prices for both pieces will not exceed $50,000. City of Tigard, Oregon Request for • Proposal* Call f®r Artists igand Public Library J•j'~ - "11 City of Tigard, Oregon Request for Proposal Call for Artists - Tigard Public ]Library The City of Tigard, Oregon invites artists and artist teams from Oregon and Washington to submit proposals for work to be acquired or commissioned for the Children's Room and the Entryway of the new Tigard Library facility. The total budget for both pieces is $50,000. .Sealed proposals will be received until 5:00 PM, Tuesday, March 16, 2004, to the attention of Call for Artists Tigard Public Library Attn: Cheryl Silverblatt 13125 SW Hall Blvd. Tigard, Oregon 97223 There will be no formal proposal opening. Facsimile and electronic. proposals will not be accepted. Proposals will not be accepted after the stated opening date and time and late proposals will be returned to the artist unopened. A. BACKGRf-IUND The Tigard Public Library has out-grown its current location at 13125 S.W. Hall Blvd. and a bond measure, passed in 2002, authorized the construction of a new library down the road on Hall Blvd. The architectural firm SRG was chosen and construction began in 2003. The architectural firm, responding to direction from the City Council, put special emphasis on the natural setting, retaining the native plantings and trees and paying special attention to the Fanno Creek wetlands. B. FACILITY AND BUILDING DESIGN The site identified for art work for the Children's Room are four 10" x 10" exposed columns that anchor the 40' x 60' area. While there is some wall space for flat pieces, the Selection Committee (Committee) feels the best opportunity for commissioned work is the quartet of columns. The Entryway is a three story glass and brick atrium approximately 40' x 40', which wilt house a coffee bar along with the entrance to the Community Meeting Room. The Committee is particularly interested in commissioning a suspended piece for this space. The ceiling height ranges from 25' (wood ceiling) to 28' at its highest. - The Committee invites you to go to www.ci.tigardor.us/library/new library for more visuals. Entryway 4 Columns in- Children's Area R'a t~tW mar 633, aua°qqqn'a'~° o°ov~~,ji~~ijj(( _''}a{I R N17r ft• }~'~f- ~{yy ~ f~ a .~.If`~tl~~Hf.jl P y • tom= ~ ~ - - - 1,~ Tiga Public l.®bra C. GOALS The Art Selection Committee 'of the Tigard Public Library is looking for artist(s) who will propose projects for the Children's Room and Entryway which reflect the natural setting highlighted by the architectural design as well as the literary and educational mission of the public library. D.- DESIGN SPECIFICATIONS The work must also be: ■ welcoming to library users and passersby; ■ harmonious with the library's diverse uses; ■ impervious to heavy traffic; and ■ in need of very little maintenance. E. SUBMISSION REQUIREMENTS Artist(s) shall provide the following material in order for their proposal to be reviewed: 1. A letter of interest to be read by the Committee in advance of reviewing slides. 'This letter should include the artist's conception and project proposal for a specific site. 2. The letter must be accompanied by a current resume (2-page limit).. 3.' Detailed Slides. Please submit no more than 10 slides of recent work. All slides must be labeled with an arrow indicating- top' of slide, artist's name, date completed and number corresponding to the number on the application slide list. If applying as a team, submit up to 10 slides for each member including any collaborative work previously completed by the team. Slides will be projected two at a time and should be arranged accordingly. Snapshots of completed work will NOT be accepted. 4. A self-addressed stamped envelope for slide return. 5. Hard copies only, please. Email submissions will not be accepted. F. CALENDAR The City reserves the right to modify the schedule listed below. Proper notification of changes in it will be made to all known interested parties. ■ RFP Responses Due: March 16, 2004, 5;00 PM ■ Proposal Review: March 17, 2004 - March 31, 2004 ■ Finalist Selection: April 1, 2004 ■ Award Notification: April 12, 2004 ■ Installation and Completion: Mid-July, 2004 G. SELECTION PROCESS The Tigard Public Library Public Art Committee will review all 'responses and make recommendations to the Tigard City Council who will have the final approval authority. A short list of finalists will be invited to present a more detailed proposal for which they will be paid a design fee. Members of the City's Selection Committee are: Margaret Barnes, Library Director Janet Bruno, Member, Library Board Yvonne Burgess, Member, Friends of Tigard Public Library Barbara Butler, Member, Library Board, Chair, Public Art Committee Sue Carver, Member, New Library Resource Team Chris Dirksen, Artist Carol Ferris, Artist Susan McKinnon, Artist Ken Patecky, Artist Cheryl Silverblatt, Library Staff Jane Smith, Member, Member, Library Board H. SELECTION CRITERIA The Committee is interested in reviewing proposals for artwork that reference the spirit cf the City of Tigard and the Tigard Public Library. Criteria that will be used in selection process include the following: 1. ualit The inherent quality of the work itself will be the highest priority for selection. 2. Style and Nature Works of any aesthetic persuasion which are appropriate as art in the public places detailed above and are compatible in scale, materials, form, and content with the designed location will be considered. 3. Form of Media All visual art forms may be considered. Works may be either portable or permanently affixed or integral to the building or structure. 4. Performance Due consideration will be given to structural and surface soundness and to permanence in terms of relative excessive maintenance or repair costs. 5. Additional Criteria In addition to the criteria listed above the City may consider any and all of the following: a) Appropriateness to the project site, i.e. content, scale, etc.; b) Durability of design and materials; c) Accessibility, both physical and intellectual; d) Timelessness, i.e. work that is not a fad or of transitory taste; and e) Public safety issues and any ADA regulation requirements. The City shall reserve the right to purchase a piece of existing art from a gallery, dealer, or an individual artists or commission artwork for the. specific site. In the event the City chooses to commission artwork for the specific site, the City and selected artist(s) shall enter into an Artist Agreement (Agreement) for the work. A copy of the Artist Agreement is included. Any artist(s) taking exception to any of the contract terms shall detail their exceptions in writing in their proposals or their exceptions will be deemed waived. i i - i i i Council Goals for 2004 Goal 1 - Financial Strategy A. Develop and implement a sustainable long-term financial strategy for issues such as: 1. General Fund needs 2. Library 3. Transportation 4. Parks and open space 5. Washington Square regional center 6. Central Business District 7. Water system 8. Extension of urban services through annexation a, n= e o s e t;~ e ,:z i ne (ut f M,l MY;r... 0 0 e 1 u to Ih; exa ' b veto a rs: is Goal 2 - Tigard Central Business District A. Support the activities of the Downtown Task Force as it defines a vision for redevelopment. B. Select a consultant to carry out the Transportation Growth Management (TGM) grant to create a redevelopment plan based upon the recommendations of the Task Force and Council. C. Choose a financing mechanism, such as tax increment financing, for carrying out the redevelopment plan or vision. D. Broaden the Task Force to include citywide representation. o ~ri.T' y a I<y~y~..yA.11 ati ~v Owntaw= o re a t g e s - a sex n *t~o,~ C' ceysjs,,is no~nr?, ~r :kfS :xsl°a .lid i Goal 3 - Transportation A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. 1. Reforming the Transportation Financing Task Force. a. Explore outside funding sources b. To recommend to the City Council expansion of the task force functions 2. Identify project priorities and funding needs for state and city facilities. a. Prioritize all project needs - city, county and state facilities in Tigard b. For priority facilities which are controlled by another entity, 1. Discuss the project with the entity which has jurisdiction over the facility; and 2. Negotiate a funding solution which could include partial city funding; and 3. Offer to improve a related city transportation problem in exchange for the other entity completing a needed transportation facility; and 4. Offer to accept jurisdiction for the improved facility upon project completion. B. Continue working with Tri-Met to carry out the Memorandum of Understanding and identify and fund additional improvements with an emphasis on intra-city bus routes. C. Council shall meet with ODOT representatives at least once in 2004 to discuss state road facilities in Tigard and the related funding needs and priorities. First Quarter Update (Update from Engineering Department) Goal 3A1 The Transportation Financing Strategies Task Force is in the process of being reconstituted to evaluate potential sources of revenue for street improvement projects. Because participation from the business community has been lacking on this Task Force, the Tigard Chamber of Commerce and Jack Reardon of Washington Square have been requested to provide representatives to serve on the Task Force. Jack Reardon indicated that he was already fully booked, but would request the Westside Economic Alliance to provide someone from the business community. The Chamber has not yet responded. The Task Force membership should be finalized in early May. Goal 3A2a A list of high priority projects regardless of jurisdiction was developed and presented for Council review and discussion at the workshop meeting on February 17, 2004. This list included high priority intersection projects along Highway 99W to move east-west traffic more effectively. Goal 31B The Engineering Department continued working with TriMet to carry out the provisions of the Memorandum of Understanding. An amount of $75,000 was included in the Capital Improvement Program for FY 2004-05 to allow for joint projects to be undertaken by the City and TriMet to provide pedestrian connections between transit amenities such as bus stops and key activity centers. The funding could also be used to extend existing sidewalks at key locations in the City to provide a safe path to school for children. Goal 3C Matt Garrett, the Region 1 Manager from Oregon Department of Transportation (ODOT), met with City Council at its workshop meeting on March 16, 2004. This is the first step in establishing a dialogue with ODOT that could eventually lead to implementation of high priority projects. ODOT had been provided earlier,with the.list of high priority projects, most of which involved Highway 99W intersections with City streets. Mr. Garrett emphasized that strong support from the business community is important when it comes time to'select projects for implementation. This message was passed on to the Tigard Chamber of Commerce by both Council and the City Manager. T 8 e t. 8 1 IL _J M LIU J Goal 4 - Parks and Recreation A. Meet with the Park and Recreation Advisory Committee to: 1. Discuss the vision of the Task Force and the Council related to the City need for parks and recreation. 2. Discuss possible acquisition needs and financing for the City of Tigard as well as unincorporated Bull Mountain. 3. Discuss options and interest in creating a park and recreation district. B. Continue to participate in discussions with the Tigard-Tualatin School District and neighboring cities to consider the school district's funding needs. C. Meet with the Skate Park Committee and formulate a plan of action. D. Continue to support the efforts of the Youth Forum. First Quarter Update (Update from Public Works Department) Goal 4A1 The first joint meeting between the City Council and the Park and Recreation Advisory Board was held on March 9, 2004. On April 22, 2003, the Tigard City Council re-established the Tigard Park and Recreation Advisory Board. Within three months, seven Tigard residents were appointed by the Council to serve on the Board. They are Shelley Richards, Jason Ashley, David Baumgarten, Scott Bernhard, Michael Freudenthal, Darrin Marks and Carl Switzer. Two Ex-Officio members have been appointed, Barry Albertson, to represent the Tigard-Tualatin School District, and Eileen Webb, to represent the Tigard Planning Commission. Since being formed, the Advisory Board has toured many of Tigard's parks and facilities. They have heard presentations about the City's' park budget, Parks Capital Improvement Plan, and the general City of Tigard visioning process as it applies to Parks and Recreation. Additionally, they have reviewed Master Plans for Cook Park, Bonita Park, Summerlake Park, Skate Park, and Fanno Creek Park. They have also been briefed on the efforts of Rich Carlson's effort, along with many others, toward creating a Tigard Skate Park for our city's youth. The Board has adopted goals and a mission statemet it which reads "The Purpose of the Park at,u recreation Advisory.4oard is to advocate for park and recreation opportunities for a growing Tigard." They have also created an e-mail address, parkrecboard(a)-ci.tigard.or.us, and the Board now has a webpage on the City's website. Issues discussed at the first joint meeting were: a) w;jaL has the Board learned, b) Board goals, c) Board interest in conducting a community assessment survey aimed at community interest in a pa. ks and recreation programs - this project is well on its way, Council was updated on 4/12), d).Council Goal #4, c i e) vision of the Board and Council related to the city's need for recreation (COT Recreation Div/Dep't)-survey related, 3 : f) possible park land acquisition needs and financing for the City of Tigard as well as n unincorporated Bull Mountain. - significant work has been done on this with the Bull Mountain 3 Parks and Open Space Task Force-a "White Paper" will be submitted soon, g) skate park-survey related, and „h) options and interest in creating a park and recreation district-survey related. Goal 4A2.. The Bull,Mountain Park and"Open Space Task Force has created a Bull Mountain Parks Concept Plan which sets for land acquisition and park development projects for the Bull Mountain area. Although the plan has not been finalized, it has identified projects totaling between $8M - $10M. This,-plan will be. an .integral part of the "White Paper". The current Parks System Master Plan will be updated-once the Bull Mountain Parks Concept Plan is approved bytheTask Force, Park and 1 ~...d u S~~ ' j'~ V Goal 5 - Growth Management A. Continue Bull Mountain annexation information preparation leading to a July 2004 Council action on the Annexation Plan. B. Form subcommittees and review their completed White Papers. C. Designate a subcommittee which will review the Planned Development section of the Community Development Code, led by the Planning Commission. D. Develop a framework/timetable for a Comprehensive Plan update. E. Negotiate with Washington County staff to determine who will prepare the plan and zoning for the UGB Areas 63 and 64, and identify the source of funding for the plan. 0 - e :o s an ~ 71 Goal 6 - Communication A. Increase Tigard's communication with other local officials and elected bodies through active participation of City Council members and staff. B. Improve and expand communication with citizens, particularly communicating successes and future concerns. C. Support the Tigard Beyond Tomorrow goal to maximize citizen involvement opportunities through educational programs by implementing a citizen leadership series. D. Investigate the possibility of supporting the mission of the Tigard Youth Advisory Council "to empower, improve and connect the lives of Tigard's youth" by adding a youth representative to all City boards and committees. E. Investigate the possibility of supporting the Tigard Beyond Tomorrow strategy to "encourage public participation through accessibility and education with an annual citizens' fair for community events and businesses." First Quarter Update Goal 6A During the first quarter of 2004, City Council members and/or staff met with Community Development Block Grant Advisory Board, Washington County Cooperative Library Services, Cooperative Library Advisory Board, Intergovernmental Water Board, Metro Policy Advisory Committee, Regional Water Consortium, Senior Center Board, Tigard Chamber of Commerce Board, Washington County Consolidated Communications Commission, Washington County Coordinating Committee, Tigard Festival of Balloons Planning Committee, Tualatin Basin Natural Resource Coordinating Committee, and the Westside Economic Alliance. Goal 613 Improvement and expansion to communication efforts included the following: Focus on Tigard - Focus on Tigard continues to be a valuable tool to inform citizens about upcoming events, programs and projects, and educate citizens about current programs. Over the last six months, Focus topics have included the Capital Improvement Program, Bull Mountain annexation, water, the street maintenance fee, community events, and the volunteer program. Beginning with the April program, the format was changed so the focus topic is presented first with announcements closing the program. Communication Plan - As part of the budget process, staff included a brief listing of their proposed communication plan for each major program or project. Including this information in the budget shows the Budget Committee, Council, and citizens how information will be disseminated on all major city L programs and projects and serves as a reminder for staff on the variety of communication tools available. r There continues to be an emphasis on developing communication plans when projects and programs are initiated to. ensure a proactive approach to communication and information sharing. Web Site- Staff continues to add new features to the web page. Park reservations are now available i i online through the city's web page. In the last six months, visits to the city's web site have increased from 34,85,91o 39,888 per month. Cable Television -The Network Services Division has implemented an in-house civic studio training program., City staff members are currently being trained by Chris Myers, the city's Network Services Technician who, is also trained as a Producer/Director/Camera Operator. One staff person. has completedahe, training. LEGIBILITY 5TR1P I a wow,, 6 r I AGENDA ITEM # `J FOR AGENDA OF A12ri127, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library 1 / PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK f or Y W ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the overall construction schedule and budget for the new library. STAFF RECOMMENDATION The purpose of this presentation is to provide details about the construction schedule and budget related to the new Tigard Public Library. INFORMATION SUMMARY The new library project remains on schedule and within budget. As a result of being within the budget the project has added some additional features to the new library, including enhancements to the Community Room, additional day lighting for public spaces, the signage package and the build-out of the coffee bar. Project financial resources have now been allocated to these targeted areas. The City Council will be fully informed regarding the status of these enhancements at the April 27, 2004 study session. In addition to reviewing the enhancement opportunities, the Council will be provided with an update regarding the overall construction schedule. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST A. Memo to Mayor and City Council. FISCAL NOTES None. MEMORANDUM TO: Honorable Mayor and City Council FROM: Margaret Barnes, Library Directorr,~ RE: Update on New Library DATE: April 15, 2004 C: Bill Monahan, City Manager Through the combined efforts of the construction team the new library project remains on schedule and within the budget. In fact, because of the positive outcome of the bidding process, a number of features, which will enhance both the aesthetic qualities and efficient functionality of the building, were added back to the project. They include the signage package (both interior and exterior signs), additional landscaping, increased day lighting, additional casework, additional VCT the for floors and fabric wrap for wall displays. To implement these enhancements, project financial resources have been allocated to these targeted areas. The City Council will be fully informed regarding the details of these enhancements at the April 27, 2004 study session. The Council will also receive an update on the overall construction schedule and budget. O AGENDA ITEM # FOR AGENDA OF Apri 127, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Community-wide Park and Recreation Assessment Survey Process PREPARED BY: Dan Plaza 2590 DEPT HEAD OK CITY MGR OK Vl~ J , ISSUE BEFORE THE COUNCIL Authorize City Manager to retain Public Affairs Counsel to prepare and conduct survey, and present findings of community-wide park and recreation assessment survey and charge costs to the General Fund, Parks Division, contractual appropriations. STAFF RECOMMENDATION Staff recommends that Council authorize City Manager to retain Public Affairs Counsel to prepare and conduct survey, and present findings of the community-wide park and recreation assessment survey. INFORMATION SUMMARY A survey will be designed to ascertain the resident's interest in, and willingness to pay for, recreation programs provided by the City, or a newly created park and/or recreation district. The survey will also measure the residents willingness to conduct a bond measure aimed at purchasing open spaces/wetlands/park land, and developing parks (e.g. community/neighborhood), and facilities (e.g. skate park/recreation center, etc.). At a joint meeting between the Advisory Board and the Council held on March 9, 2004, the Advisory Board and the Council discussed the possibility of conducting a community-wide assessment survey aimed at the areas described above. The Council was supportive of the survey and agreed with the Board that a survey methodology, which provides scientifically valid data, would be preferable. Since the joint meeting, four competitive quotes were received to prepare and conduct a phone survey, provide an executive summary (survey findings), and to have a consultant attend up to three meetings. Council is being asked to approve a motion giving the City Manager the authority to hire a consultant. The executive summary, setting fort!i the findings of the survey will be scheduled, if possible, for the May 25 Council meeting. The funding will come from the FY '03-'04 Parks Division budget (contractual appropriations). The Board has determined that the following areas encompass what we need to know from the residents. The Board's original intent, to survey the community regarding interest in recreation programs, continues to be the Board's highest priority. 1) Do the residents want recreation programs, and if so, to what extent (tots to adults, passive to active)? 2) What are the thresholds the residents are willing to pay for recreation programs provided by: - a city recreation division - a park and/or recreation district - others? r 3) Do the residents support a bond measure for any of the following, and what is their willingness to pay for: - purchase of open spaces/wetlands (protection) - purchase of land for park purposes - development of parks (e.g. neighborhood, community, trails) - development of facilities (e.g. skate park, recreation center, etc.)? 4) More than likely, general fund increases for additional operational costs to maintain additional land, parks, facilities, etc. would be necessary. What are the thresholds the residents would be willing to pay for additional operational costs? 5) If the residents express a support for, and willingness to pay for any of the above, when do they think a tax measure(s) should be conducted? 6) Test resident's satisfaction with the current situation (where Tigard provides parks, but no recreation programs). 7) Ask resident's about their current usage and satisfaction with parks, shelters, fields, facilities, etc. 8) Demographic data OTHER ALTERNATIVES CONSIDERED Not conduct the survey, or delay the survey until the next budget year. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Council Goal 4 - Parks and Recreation City Visioning Process - Tigard Beyond Tomorrow ATTACHMENT LIST n/a FISCAL NOTES The cost of the survey is $8,787 for approximately 400, ten-minute surveys needed to achieve a + or - 5% validity. The cost will be charged to the General Fund - Parks Division - contractual appropriations. AGENDA ITEM # FOR AGENDA OF April 27, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider Approval of a Resolution Initiating Action to Transfer Jurisdiction of a Portion of SW Barrows Road to the City of Tigard 1 Y ~(~*w CITY MGR OK PREPARED BY: Brian Rager DEPT HEAD OK WL-1- ISSUE BEFORE THE COUNCIL Should the Council approve a resolution requesting the Washington County Board of Commissioners to transfer jurisdiction of a portion of SW Barrows Road to the City? STAFF RECOMMENDATION Staff recommends the Council approve the attached resolution. INFORMATION SUMMARY As a part of the Progress Quarry development, under the permitting review of the City of Beaverton, SW Barrows Road will be realigned through the site. Barrows Road is currently under Washington County jurisdiction. The realigned portion will lie just west of the intersection at SW Walnut Street. Since the realigned portion of the roadway will fall completely within the development, and therefore completely within the City of Beaverton, Beaverton staff began conversations with the County and the City of Tigard about the long-term maintenance and permitting authority for the roadway. Specifically, Beaverton proposed that the segment of Burrows Road, between Walnut Street and SW Scholls Ferry Road (to the west), be taken over by the City of Beaverton. Both the County and Tigard Staff concur. Before Beaverton can take over the entire segment, the County will first need to transfer jurisdiction of the roadway to the cities. Tigard is involved in this process because there is a small portion of Barrows Road that falls inside Tigard city limits. This portion is shown on the attached sketch map that accompanies the proposed legal description for the jurisdiction transfer. Specifically, the segment inside of Tigard lies west of Walnut Street to a L point where the Bonneville Power Administration (BPA) power lines cross the roadway. All other portions of the roadway can be directly transferred to Beaverton from the County. Once the jurisdiction transfer takes place, Tigard and Beaverton would then form an intergovernmental agreement that would clarify that the City of Beaverton would take over the permitting and maintenance responsibility for the D small portion of the roadway in the Tigard city limits. J a OTHER ALTERNATIVES CONSIDERED The alternate solution would be for the County to continue to have jurisdiction over the roadway. This option was rejected by all parties, as a large portion of the roadway will be realigned to be inside of the City of Beaverton. It makes more sense for Beaverton to take over the maintenance and permitting responsibility for the roadway. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Proposed resolution. FISCAL NOTES There is no cost to the City for the transfer. AGENDA ITEM # O FOR AGENDA OF April 27, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consider Approval of 2004 Joint Water Commission Lease Agreements I / ~V PREPARED BY: Brian Rag er DEPT HEAD OK CMGR '~&fff ISSUE BEFORE THE COUNCIL Should the Council approve the proposed lease agreements with the Joint Water Commission and authorize the City Manager to execute? STAFF RECOMMENDATION Staff recommends the Council approve, and authorize the City Manager to execute the attached lease agreements. INFORMATION SUMMARY For the first time, Tigard will take part in a summer leasing program with the Joint Water Commission (JWC) as an official partner. The leases cover the summer months, from roughly May 1 to October 31, as this is the period of time when the JWC system moves from "river flow" to stored raw water. The JWC intergovernmental agreement allows partners to lease their unused facilities capacity to other partners. Specifically, the leases cover: 1) Stored Raw Water (behind Scoggins Dam - in Hagg Lake); 2) Water Treatment Plant Capacity; and 3) Transmission Line Capacity. The Cities of Hillsboro, Forest Grove and Beaverton have excess capacity in these areas that can be made available for the Tualatin Valley Water District (TVWD) and the City of Tigard to lease. The stored raw water lease will allow Tigard to lease up to 1,730 acre feet of raw water. The water treatment plant lease will provide Tigard with up to 4.0 mgd of treatment plant capacity. The transmission facility lease will also provide Tigard with up to 4.0 mgd of capacity. OTHER ALTERNATIVES CONSIDERED There are currently no other alternatives for Tigard's summer water plan. The Portland system can not provide enough water to meet Tigard's growing peak demands, so these peaks must be offset by an alternative source. The efforts made thus far with the JWC have enabled Tigard to have access to a viable alternate source. i VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Current Council Goals and the Visioning document identify the desire to obtain a long term water supply as well as to increase capacity. ATTACHMENT LIST Three attachments: • Lease of Stored Raw Water • Lease of Water Treatment Plant Facilities Capacity • Lease of Transmission Facilities Capacity FISCAL NOTES The lease fees, which are payable no later than May 9, 2004, are as follows: • Lease of Stored Raw Water: $145,320 • Lease of Water Treatment Plant Facilities Capacity: $152,420 • Lease of Transmission Facilities Capacity: $150,924 The lease fees are currently budgeted under the Water Division Fund, under "Water Costs - Purchases", Account No.530-2170.600000. City Council Document Transmittal ~ L, CITY OF TIGARD To: ~r'rCt,YiC~G~11✓ OREGON From: Date: 408.a4 I'm sending you: Document Type: ❑ IGA ❑ Contract so Other le a.5 w tJvj C- e) Document Nam~~f~f~er-~.Qa~ C 6- l.~ S~ jf d rata w ~ L3) r ur~sm iS 'FG..~, f~ Approved at the Council Meeting of:.I.-(. a-2•v4 Number Copies Included: 1 - ❑ Your document(s) have been signed by the Mayor 21YOur document(s) have been signed by the City Manager ❑ Your document(s) requires an additional signature(s) 0 When all signatures have been obtained, file an original document with City of Tigard Records ❑ Additional instructions: 1~jo +e . ri 4V► ` K,2 C e IYe r OT D t /.Q - U N4X tt~ I:1ADM\FORMS\CITY COUNCIL DOCUMENT TRANSMITTAL.DOC LEASE OF TRANSMISSION FACILITIES CAPACITY This Lease of Transmission Facilities Capacity ("Agreement"), dated April 9, 2004, is between City of Hillsboro ("Lessor") and City of Tigard ("Lessee"). RECITALS WHEREAS, the parties to this Agreement are members of the Joint Water Commission - Hillsboro, Forest Grove, Beaverton, Tualatin Valley Water District, and Tigard ("JWC"), an intergovernmental entity formed pursuant to ORS Ch. i90 by agreement ("Water Service Agreement") dated October 27, 2003, and amended on or before April 9, 2004; and WHEREAS, the Water Service Agreement, among other things, provides for a party to obtain capacity in the JWC transmission system by leasing all or a portion of its interest in a component(s) of the System as defined therein from another party, upon such terms and conditions as approved by the Commission; and WHEREAS, the parties hereto agree that Lessor will lease transmission system facilities capacity to Lessee upon the terms and conditions set forth herein, and that the Commission has approved the terms and conditions as evidenced by signature below, and being fully advised, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. This Agreement shall be effective beginning March 1, 2004, or upon execution by both parties and JWC, through February 28, 2005. 2. Supply of Water. (a) Lessor agrees to provide, and Lessee agrees to lease from Lessor, 4 mgd of transmission capacity in the South Transmission Line during the term of this Agreement, unless modified by other provisions of this Agreement. (b) Transmission System Facilities Ownership Accounts. Each JWC member's transmission system facilities ownership account consists of the amount of transmissicn system facilities it owns, as described in Exhibit K to the Water Service Agreement. For the uzin. of this Agreement, Lessor's transr-:;ssion system facilities account in the South Transmission Line shall be reduced; and Lessee's account increased, by the capacity described in Section 2(a) of t!"s Agreement, as calculated below. This transfer is for accounting purposes only between the parties during the term of this Agreement, and does not affect the quantity of transmission system facilities capacity owned by either party under the i Water Service Agreement. i i LESSOR's Transmission System Facilities Ownership Account = Total transmission system facilities capacity owned (in mgd) - transmission system facilities capacity leased to Lessee LESSEE's Transmission System Facilities Ownership Account = Total transmission system facilities capacity owned (in mgd) + transmission system facilities capacity leased from Lessor 3. Connections, Measurement and Meters. JWC or Lessor, as appropriate and necessary, will provide and maintain meters, valves and controls, and measurement devices in proper order for measurement of transmission system facilities capacity used, at the following locations: 219th Street meter The meters or measurement devices shall be tested and calibrated, by JWC or by an independent tester qualified to do such work, at least once during the term of this Agreement. A copy of the test report shall be forwarded to the parties hereto. 4. JWC Management of Water System Facilities. JWC will manage the operation of the JWC water system facilities in its sole discretion to satisfy the water supply requirements of all JWC members. It will use reasonable efforts to coordinate its operation of the water treatment plant facilities with the operation by JWC members of the transmission system facilities, in order to maximize the ability of the water system to satisfy the demands of all JWC members. Neither JWC nor Lessors will be liable to Lessee, beyond the remedies described in Section 9 of this Agreement, for failure to satisfy Lessee's system demands if such failure occurs despite JWC's reasonable coordination efforts. The JWC Operations Committee will develop standards, as part of the Operations Manual, relating to management by members of variations in demands on transmission facilities capacity. 5. Lease Fee. (a) Lessee shall pay a transmission system facilities lease fee of $150,924, as determined under Section 7.4 of the Water Service Agreement. Lessee is responsible for payment of the entire lease fee amount regardless of whether it calls for the entire leased amount throughout the term of this Agreement. Payment of the entire amount is due within 30 days of action by the Joint Water Commission to approve the lease. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. The JWC Managing Agency, as appointed purF cant to the Water Service Agreement, will handle billing to and collection from Lessee, and release of funds received to Lessor. See attached Exhibit "JWC Leases 2004-05" for distribution of funds to Lessor and Tualatin Valley Water District. (b) If during the term of this Agreement either party uses more transmission system facilities capacity than remains in its adjusted ownership account [as defined above in Section 2(b)] after adjusting for the leased amounts, that party shall be charged for the use of excess transmission system facilities capacity at the rate of 1/365 of the annual rate for leased transmission capacity ($103.37 per mgd) for each day that capacity is used in excess of the amount available in its adjusted ownership account. However, for any such amount that is used by a party for a total of more than 120 days during the term of this Agreement, that party shall be charged the total annual lease rate for that amount. [Example: Partner A's adjusted transmission system facilities ownership account consists of 4 mgd of owned and/or leased transmission capacity. During the course of the lease year, Partner A uses a maximum daily rate of 6 mgd, including 130 days of at least 8 mgd. Partner A must pay the full annual lease rate for 2 mgd (6 mgd used for more than 120 days, less 4 mgd in A's adjusted ownership account), plus $103.37 per mgd for each day that Partner A used transmission capacity at a daily rate in excess of 6 mgd.]. 6. Notices. Notices shall be deemed sufficient if deposited in the United States mail, postage prepaid, to the following addresses: Lessor: Lessee: City Manager City of Tigard c/o City of Hillsboro City Manager 123 West Main, Room 150 13125 SW Hall Blvd Hillsboro, OR 97123 Tigard, OR 97223 7. Severability. In the event any provisions of this Agreement shall be held to be impossible, invalid, or unenforceable, the remaining provisions shall be valid and binding upon the parties hereto. One or more waivers by either party of any provision, term, condition or covenant, shall not be construed by one party as a waiver of a subsequent breach of the other party. Both parties have fully participated in negotiating and writing this Agreement; therefore, it shall not be construed against the party preparing it, but shall be construed as if both parties have prepared it. S. Acts of God, Emergency, etc. Performance or delay in performance of the obligations stated in this Agreement shall be reasonably excused when performance or timely performance is impossible or impracticable because of the occurrence of u:foreseeable events such as emergency, catastrophe, disaster, labor disputes, or acts of God. 9. Disputes. If a dispute arises between the parties regarding breach of this Agreement, it shall be addressed using the dispute resolution process in Article XII of the Water Service Agreement. However, notwithstanding anything to the contrary in the Water Service Agreement as to exclusive remedies, nothing in this lease agreement shall prevent a party from seeking equitable relief from a decision made by the Joint Water Commission that threatens irreparable harm to that party. 10. Full Agreement. This document is the entire, final and complete agreement of the parties pertaining to Lessee's lease of water treatment plant facilities to Lessee during the term of this Agreement, and supersedes and replaces all prior or existing written and oral agreements between the parties or their representatives. LESSOR: LESSEE: Hillsboro Utilities Commission City of Tigard For City of Hillsboro By: By:/ APPROVED AS TO FORM AND CONTENT: JOINT WATER COMMISSION By: R i i c LEASE OF STORED RAW WATER This Lease of Stored Water ("Agreement"), dated April 9, 2004, is between the Cities of Hillsboro, Forest Grove and Beaverton ("Lessors") and City of Tigard ("Lessee"). RECITALS WHEREAS, the parties to this Agreement are members of the Joint Water Commission - Hillsboro, Forest Grove, Beaverton, Tualatin Valley Water District, and Tigard ("JWC"), an intergovernmental entity formed pursuant to ORS Ch. 190 by agreement ("Water Service Agreement") dated October 27, 2003, and amended on or before April 9, 2004; and WHEREAS, the Water Service Agreement, among other things, requires each JWC member to have sufficient capacity in the stored raw water to serve its demands for the period of May 1 through October 31, as adjusted based on the availability of surface water rights; and WHEREAS, the Water Service Agreement, among other things, provides for a party to satisfy that capacity requirement by leasing all or a portion of its interest in a component(s) of the System as defined therein, including stored raw water, from another party, upon such terms and conditions as approved by the Commission; and WHEREAS, the parties agree that, notwithstanding the Planning Document developed pursuant to the Water Service Agreement, the stored raw water subject to this Agreement is available for lease during the 2004 stored raw water season, as that term is defined herein; and WHEREAS, the parties hereto agree that Lessors will lease stored raw water to Lessee upon the terms and conditions set forth herein, and that the Commission has approved the terms and conditions as evidenced by signature below, and being fully advised, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. This Agreement shall be effective from March 1, 2004, or upon execution by both parties and JWC, through February 28, 2005. 2. Supply of Water. (a) Lessors agree to provide, and Lessee agrees to lease from Lessors, 1,730 acre feet of stored raw water during the lease term, unless modified by other provisions of this Agreement. This leased quantity of stored raw water is measured at the point of release from Hagg Lake or Barney Reservoir, as applicable, and includes that portion of the released water that is lost during conveyance to the JWC water treatment plant or due to "flow-by" past the JWC water treatment plant intake. The individual Lessors are making available the Tigard - Lease of Stored Raw Water Page 1 following quantities of stored water: Hillsboro - 761 acre feet; Forest Grove - 692 acre feet; Beaverton - 277 acre feet; Total 1,730 acre feet. (b) Stored Raw Water Ownership Accounts. Each JWC member's stored water ownership account consists of the amount of stored raw water it owns (as described in the Water Service Agreement) in Hagg Lake and Barney Reservoir. For the lease term, Lessors' stored raw water accounts shall be reduced, and Lessee's account increased, by the volume of water described in Section 2(a) of this Agreement, as calculated below. This transfer is for accounting purposes only between the parties during the term of this Agreement, and does not affect the quantity of water owned by either party under the Scoggins Agreements or the Barney Agreement, as those agreements are defined in the Water Service Agreement. LESSORS' Adjusted Stored Water Ownership Accounts = Total stored water owned (in acre feet) - stored water leased to Lessee LESSEE'S Adjusted Stored Water Ownership Account = Total stored water owned (in acre feet) + stored water leased from Lessors (c) Water Shortage. If a general emergency or water shortage requires restrictions on the delivery to JWC members of stored raw water, each party's adjusted ownership account shall be reduced in the same proportion as JWC reduces the stored raw water ownership accounts of all JWC members. 3. Connections, Measurement and Meters. JWC or Lessors, as appropriate and necessary, will provide and maintain meters, valves and controls, and measurement devices in proper order for measurement of JWC-provided finished water to Lessee's local distribution system connection to the JWC transmission system. 4. JWC Management of Stored Raw Water Releases. JWC will manage the release of stored water in its sole discretion to satisfy the raw water supply requirements of all JWC members and to maintain adequate reserves of stored raw water to satisfy these requirements for the remainder of the lease term. Without limitation, the scope of JWC's release management decisions include determining the source (Barney Reservoir and/or Hagg Lake) from which the stored raw water is released, the discharge rates at which water is released from each source, and the volumes of stored water released from each reservoir. JWC i may also manage stored water releases to achieve other operational or legal objectives, including maintaining reserves for carryover of stored raw water to the j 2005 stored water release season. JWC will not use its discretion in management ` of stored water releases to restrict the supply of water to Lessee or any other JWC member disproportionately in relation to the water available in its adjusted stored water account for that reservoir. Neither JWC nor Lessors will be liable to Lessee, beyond the remedies described in Section 9 of this Agreement, for failure Tigard - Lease of Stored Raw Water Page 2 1 7~ to satisfy Lessee's system demands if such failure occurs despite JWC's reasonable coordination efforts. 5. Lease Fee. (a) Lessee shall pay a stored raw water lease fee of $145,320 as calculated under Section 7.4 of the Water Service Agreement. Lessee is responsible for payment of the entire lease fee amount regardless of whether it calls for release of the entire leased amount during the lease term. Payment of the entire amount is due within 30 days of action by the Joint Water Commission to approve the lease. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. The JWC Managing Agency, as appointed pursuant to the Water Service Agreement, will handle billing to and collection from Lessee, and release of funds received to Lessors. (Amounts due to individual Lessors: Hillsboro - $63,941; Forest Grove - $58,128; Beaverton - $23,251) (b) If during the lease term excess stored water is available from other JWC members and either party to this Agreement uses more stored water than remains in its adjusted stored raw water account [as defined above in Section 2(b)] after adjusting for the leased amounts, that party shall be charged for the use of excess stored raw water at the rate of $84 per acre foot, as calculated under Section 7.4 of the Water Service Agreement. Payment shall be made within 30 days of billing by JWC. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. 6. Notices. Notices shall be deemed sufficient if deposited in the United States mail, postage prepaid, to the following addresses: Lessors: Lessee: City Manager City of Tigard c/o City of Hillsboro City Manager 123 West Main, Room 150 13125 SW Hall Blvd. Hillsboro, OR 97123 Tigard, OR 97223 City Manager City of Forest Grove P.O. Box 326 Forest Grove, OR 97116 Mayor City of Beaverton 4755 SW Griffith Drive P.O. Box 4755 Beaverton, OR 97076 Notice to Lessors must be provided to all of the Lessors. Tigard - Lease of Stored Raw Water Page 3 7. Severability. In the event any provisions of this Agreement shall be held to be impossible, invalid, or unenforceable, the remaining provisions shall be valid and binding upon the parties hereto. One or more waivers by either party of any provision, term, condition or covenant, shall not be construed by one party as a waiver of a subsequent breach of the other party. Both parties have fully participated in negotiating and writing this Agreement; therefore, it shall not be construed against the party preparing it, but shall be construed as if both parties have prepared it. 8. Acts of God, Emergency, etc. Performance or delay in performance of the obligations stated in this Agreement shall be reasonably excused when performance or timely performance is impossible or impracticable because of the occurrence of unforeseeable events such as emergency, catastrophe, disaster, labor disputes, or acts of God. 9. Disputes. If a dispute arises between the parties regarding breach of this agreement, it shall be addressed using the dispute resolution process in Article XII of the Water Service Agreement. However, notwithstanding anything to the contrary in the Water Service Agreement as to exclusive remedies, nothing in this lease agreement shall prevent a party from seeking equitable relief from a decision made by the Joint Water Commission that threatens irreparable harm to that party. Tigard - Lease of Stored Raw Water Page 4 10. Full Agreement. This document is the entire, final and complete agreement of the parties pertaining to Lessee's lease of stored raw water to Lessee during the 2004 stored raw water release season, and supersedes and replaces all prior or existing written and oral agreements between the parties or their representatives. LESSORS: LESSEE: Hillsboro Utilities Commission City of Tigard For City of Hillsboro By: By: City of Forest Grove By: City of Beaverton By: APPROVED AS TO FORM AND CONTENT: 74 JOINT WATER COMMISSION By: Tigard - Lease of Stored Raw Water Page S } LEASE OF WATER TREATMENT PLANT FACILITIES CAPACITY This Lease of Water Treatment Facilities Capacity ("Agreement"), dated April 9, 2004, is between the Cities of Hillsboro, Beaverton and Forest Grove ("Lessors") and the City of Tigard ("Lessee"). RECITALS WHEREAS, the parties to this Agreement are members of the Joint Water Commission - Hillsboro, Forest Grove, Beaverton, Tualatin Valley Water District, and Tigard ("JWC"), an intergovernmental entity formed pursuant to ORS Ch. 190 by agreement ("Water Service Agreement") dated October 27, 2003, and amended on or before April 9, 2004; and WHEREAS, the Water Service Agreement, among other things, requires each JWC member to have capacity in the water treatment plant facilities to serve its demands for the average of its five consecutive highest peak day demands (mgd) imposed on the system by the party during both the Summer Period and the Winter Period; and WHEREAS, the Water Service Agreement, among other things, provides for a party to satisfy that capacity requirement by leasing all or a portion of its interest in a component(s) of the System as defined therein, including water treatment facilities capacity, from another party, upon such terms and conditions as approved by the Commission; and WHEREAS, the parties agree, notwithstanding the Planning Document developed pursuant to the Water Service Agreement, that the water treatment plant facilities subject to this Agreement is available for lease during the term of this Agreement; and WHEREAS, the parties hereto agree that Lessors will lease water treatment facilities capacity to Lessee upon the terms and conditions set forth herein, and that the Commission has approved the terms and conditions as evidenced by signature below, and being fully advised, NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Term. This Agreement shall be effective beginning March 1, 2004, or upon execution by both parties and JWC, through February 28, 2005. 2. Supply of Water. (a) Lessors agree to provide, and Lessee agrees to lease from Lessors, a total of 4 mgd of water treatment facilities capacity during the term of this Agreement, unless modified by other provisions of this Agreement. This leased quantity of water treatment plant facilities capacity is measured at the 219`h Street metered connection to the JWC transmission facilities system. The individual Lessors are making available the following water treatment facilities capacity: Hillsboro - 2 mgd; Forest Grove - 1.5 mgd; Beaverton - 0.5 mgd; Total 4 mgd. Lease of Water Treatment Facilities Capacity Page 1 (b) Water Treatment Plant Facilities Ownership Accounts. Each JWC member's water treatment plant facilities ownership account consists of the amount of water treatment plant facilities it owns, as described in Exhibit F to the Water Service Agreement. For the term of this Agreement, Lessors' water treatment plant facilities accounts shall be reduced, and Lessee's account increased, by the capacity described in Section 2(a) of this Agreement, as calculated below. This transfer is for accounting purposes only between the parties during the term of this Agreement, and does not affect the quantity of water treatment plant facilities capacity owned by either party under the Water Service Agreement. LESSORS' Water Treatment Plant Facilities Ownership Accounts = Total water treatment plant facilities capacity owned (in mgd) - water treatment plant facilities capacity leased to Lessee LESSEE's Water Treatment Plant Facilities Ownership Account = Total water treatment plant facilities capacity owned (in mgd) + water treatment plant facilities capacity leased from Lessors (c) Water Shortage. If a general emergency or water shortage requires restrictions on finished water delivery to JWC members, each party's adjusted ownership account shall be reduced in the same proportion as JWC reduces the water treatment plant facilities capacity of all JWC members. 3. Connections, Measurement and Meters. JWC or Lessors, as appropriate and necessary, will provide and maintain meters, valves and controls, and measurement devices in proper order for measurement of JWC-provided finished water to Lessee's local distribution system connection to the JWC transmission system. 4. JWC Management of Water Treatment Plant Facilities. JWC will manage the operation of the JWC water treatment plant facilities in its sole discretion to satisfy the water supply requirements of all JWC members. Without limitation, the scope of JWC's water treatment plant facilities management decisions includes the water treatment plant production level and the operating level of the Fern Hill Reservoir. Neither JWC nor Lessors will be liable to Lessee, beyond the remedies described in Section 9 of this Agreement, for failure to satisfy Lessee's system demands if such failure occurs despite JWC's reasonable coordination efforts. The JWC Operations Committee will develop standards, as part of the Operations Manual, relating to management by members of variations in demands on water treatment plant facilities capacity. JWC will not use its discretion in management of water treatment plant facilities to restrict the supply of water to Lessee or any other JWC member disproportionately in relation to the water available in its adjusted water treatment plant facilities ownership account. 5. Lease Fee. (a) Lessee shall pay a water treatment plant facilities lease fee of $152,420, as determined under Section 7.4 of the Water Service Agreement. ti Lease of Water Treatment Facilities Capacity Page 2 Lessee is responsible for payment of the entire lease fee amount regardless of whether it calls for the entire leased amount throughout the term of this Agreement. Payment of the entire amount is due within 30 days of action by the Joint Water Commission to approve the lease. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. The JWC Managing Agency, as appointed pursuant to the Water Service Agreement, will handle billing to and collection from Lessee, and release of funds received to Lessors. (Amounts due to individual Lessors: Hillsboro - $76,210; Forest Grove - $57,157; Beaverton - $19,053) (b) If during the term of this Agreement excess water treatment facilities capacity is available and either party uses more water treatment plant facilities capacity than remains in its adjusted ownership account [as defined above in Section 2(b)] after adjusting for the leased amounts, that party shall be charged for the use of excess water treatment plant facilities capacity at the rate of 1/365 of the annual rate for leased water treatment plant capacity ($104.40 per mgd) for each day that capacity is used in excess of the amount available in its adjusted ownership account. However, for any such amount that is used by a party for a total of more than 120 days during the term of this Agreement, that party shall be charged the total annual lease rate for that capacity. [Example: Partner A's adjusted water treatment plant facilities ownership account consists of 7 mgd of owned and/or leased capacity. During the course of the lease year, Partner A uses a maximum daily rate of 11 mgd of capacity, including 130 days of at least 9 mgd. Partner A must pay the full annual lease rate for 2 mgd (9 mgd used for more than 120 days, less 7 mgd in A's adjusted ownership account), plus $104.40 per mgd for each day that Partner A used capacity in excess of 9 mgd.] Payment shall be made within 30 days of billing by JWC. A late fee of 1.5 percent per month shall be assessed for any unpaid balance. 6. Notices. Notices shall be deemed sufficient if deposited in the United States mail, postage prepaid, to the following addresses: Lessors: Lessee: City Manager City of Tigard c/o City of Hillsboro City Manager 123 West Main, Room 150 13125 SW Hall Blvd. Hillsboro, OR 97123 Tigard, OR 97223 i City Manager City of Forest Grove i P.O. Box 326 Forest Grove, OR 97116 Mayor i City of Beaverton 4755 SW Griffith Drive P.O. Box 4755 Beaverton, OR 97076 Notice to Lessors must be provided to all of the Lessors. Lease of Water Treatment Facilities Capacity Page 3 7. Severability. In the event any provisions of this Agreement shall be held to be impossible, invalid, or unenforceable, the remaining provisions shall be valid and binding upon the parties hereto. One or more waivers by either party of any provision, term, condition or covenant, shall not be construed by one party as a waiver of a subsequent breach of the other party. Both parties have fully participated in negotiating and writing this Agreement; therefore, it shall not be construed against the party preparing it, but shall be construed as if both parties have prepared it. 8. Acts of God, Emergency, etc. Performance or delay in performance of the obligations stated in this Agreement shall be reasonably excused when performance or timely performance is impossible or impracticable because of the occurrence of unforeseeable events such as emergency, catastrophe, disaster, labor disputes, or acts of God. 9. Disputes. If a dispute arises between the parties regarding breach of this agreement, it shall be addressed using the dispute resolution process in Article XII of the Water Service Agreement. However, notwithstanding anything to the contrary in the Water Service Agreement as to exclusive remedies, nothing in this lease agreement shall prevent a party from seeking equitable relief from a decision made by the Joint Water Commission that threatens irreparable harm to that party. (Continued on next page) I Lease of Water Treatment Facilities Capacity Page 4 10. Full Agreement. This document is the entire, final and complete agreement of the parties pertaining to Lessee's lease of water treatment plant facilities to Lessee during the term of this Agreement, and supersedes and replaces all prior or existing written and oral agreements between the parties or their representatives. LESSORS: LESSEE: Hillsboro Utilities Commission City of Tigard For City of Hillsboro By: By~/ City of Forest Grove By: City of Beaverton By: • APPROVED AS TO FORM AND CONTENT: JOINT WATER COMMISSION By: Lease of Water Treatment Facilities Capacity Page 5 AGENDA ITEM # FOR AGENDA OF April 27, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A resolution granting an exemption from property taxes under Tigard municipal code section 3.50 for three non profit low income housingLproiects owned and operated by Community Partners for Affordable Housing. PREPARED BY:_ Craig Prosser DEPT HEAD OK CITY MGR OK fa/A _ei ISSUE BEFORE THE COUNCIL Shall three low-income housing projects owned and operated by the Community Partners for Affordable Housing be exempted from City of Tigard property taxation for 2004? STAFF RECOMMENDATION Staff recommends approval of this resolution. INFORMATION SUMMARY Tigard Municipal Code 3.50 allows certain organizations providing low income housing to be exempted from Tigard property taxation upon application by March 1 of each year and a demonstration of compliance with certain criteria listed in the Code. . Community Partners for Affordable Housing (CPAH) owns and operates Greenburg Oaks (formerly Villa La Paz), located at 11875 SW 91" Avenue in Tigard. CPAH also owns a single family home located at 9330 SW Tangela Ct. in Tigard, and it developed a low-income housing project on SW Hall Blvd. known as the Village at Washington Square. These projects are operated as low-income housing and meet all criteria listed in Tigard Municipal Code. CPAH submitted an application for exemption from 2004 property taxes on April 1, 2004, one month after the application deadline. It is necessary to waive the application deadline to correct this oversight. All \ three of these properties were exempted from property taxation in 2003. In the past, some CPAH housing properties experienced problems with a high level of police calls. The Police Department brought these problems to CPAH's attention, and all of those problems have been resolved. A memo from Crime Information Officer Jim Wolf to Police Chief Bill Dickenson is attached to this summary and reports on the good working relationship between CPAH and the Tigard Police Department that exists today. The attached resolution gives consent from the City of Tigard for this tax abatement. Under state law, CPAH must receive similar approval from jurisdictions accounting for 51% (or more) of the total property taxes to be levied on these properties. CPAH will also make application to the other taxing units. OTNER ALTERNATIVES CONSIDERED Do not approve this tax exemption VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution Three applications from CPAH. Memo from Duane Roberts regarding CPAH's applications meeting TMC Criteria Memo from CEP Jim Wolf to Police Chief Bill Dickenson FISCAL NOTES The estimated assessed value of the three properties and the estimated impact of an exemption from City of Tigard property taxes are shown below. Estimated City of Tigard City of Tigard Total Tax Rate Total Property Property Assessed Tax Rate Property Tax Tax Impact Value* Impact _ Village at $2,366,095 $2.51/$1,000 $5,939 $15.65/$1,000 $37,029 Washington Square Single family home $161,232 $2.51/$1,000 $405 $15.65/$1,000 $2,523 9330 SW Tangela Ct. Greenbur Oaks $2,751,987 $2.51/$1,000 $6,907 $15.65/$1,000 $43,069 Total Impact $13,251 $82,621 * Because these properties have been exempted from property taxation in the past, Washington County does not show a current assessed value. This figure is an estimated value based on data from the County and CPAH. i i ~sr e U WOMEN 103 '11ahm FOR AFFORDABLE HOUSJNG, INC. , ~ • PO Box 23206 • Tigard OR 97281-3206 • Tei:503.968.2724 • Fw503.598.8923 • www.cpaWzzc.org • into@cpahinc.org !City of Tigard 'ica~ion forTaK- Matmiait Apn11, 2004 Village at Washington Square 11157-11163 SW Hall Boulevard, Tigard A. Property Description B. Project's Charitable Purpose _ C. Certification of Resident Income Levels D. Now Tax Exemption Will Benefit Residents 1E. Tax Exempt Status F. Verification of.;- formation 0. IRS Letter r A. Property Description Village at Washington Square is located at 11157-11163 SW Hall Boulevard, between SW Spruce and SW Pfaflle in Tigard. The site is located within the Washington Square Regional Center and is proximate to many employment opportunities as well as public transportation and other services. The Village at Washington Square includes three residential buildings with a total of 26 dwelling units, and a community building, all arranged around a central courtyard/play yard. The project includes one studio, seven one-bedroom, five two-bedroom, seven three-bedroom and six four-bedroom units. Eleven of the units are traditional apartments, while the other 15 are townhouse style homes with entrances on the second floor. The project includes a small green space with benches, a path and a butterfly garden. The total site sits on .84 acres. Legal Description: Partition Plat 1998038, Lot 1 and Partition Plat 1998-038, Lot 2 in the City of Tigard, County of Washington, State of Oregon Tax Lot: 1S135DA (04600 & 04700) IL Project's Charitable Purpose The mission of Community Partners for Affordable Housing, Inc. (CPAH) is to promote a healthy community through the development of. permanent affordable housing, sustainable economic growth, and community-based partnerships. The Village at Washington Square was the first addition of affordable units to the Tigard housing stock in a decade. The 26 units are priced to be affordable to very low-, low- and moderate-income residents on effectively a permanent basis. CPAH has entered into covenants with the state and Washington County to preserve The Village at Washington Square as affordable housing for a minimum of sixty (60) years. These covenants are recorded with the title of the property and require that rents will be affordable to households at 300/a, 45% and 60% of area median income and significantly below market rents. Half of the units are three and four bedroom units to allow us to serve large low-income families who have often been unable to find larger, affordable units in Tigard. CPAH maintains active partnerships with the Tigard Police Department, Tualatin Valley Fire & Rescue, Tigard Libraries, and the Tigard School District to enhance the safety and quality of life for residents and to be sure that our programs are well-coordinated with other community resources. CPAH works closely with Community Action and Neig,hborshare to provide information and referral as well as emergency services like food boxes and rent and utility assistance. Coordination agreements with social service programs such as HopeSpring (a j partnership of Lutheran Family Services, Centers, Community Action Organization, Good Neighbor Center, and SAFAH enhance ongoing case management and link stable housing with i successful program outcomes. The Community Center at The Village at Washington Square is the focal point of the support, skill building, and community building activities offered by CPAH through its resident services programs. CPAH's on-site three-computer teaming center is used by youth for homework, research, e-mail and educational games and by adults for job search activities and Internet access. APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 In the past year, CPAH has offered a variety of adult services as well. These include Neighborhood Watch, classes in support of parenting skills, budgeting and other financial literacy skills, and nutritional shopping and cooking. The Village at Washington Square is located within a census tract (309) which has a higher than average concentration of low-income rental households. The number of residents without a high school diploma is notably higher than for Tigard as a whole (15% vs. 9%). This area boasted the second highest concentration of children under 9 of the eight census tracts in Tigard. While this area represents 9% of Tigard's population base, it is home to nearly 16% of the city's minority households. C. Certification of Resident Income Levels Resident income levels are verified upon application. Residents may remain in their units as long as they income qualify at entry. Rents are well below the market for the area. We certify that all residents served by this property earned at or below 60% of the AMI. D. How Tax Exemption VYill Benefit Residents 100% of the property tax exemption is a direct subsidy for the residents. Every dollar reduction in operating costs is passed on as a reduction in the scheduled rents. Some costs, such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less-severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is the general partner of the Village at Washington Square Limited Partnership, a single asset nonprofit corporation. CPAH's IRS Determination Letter is attached. CPAH undergoes full audit of its books annually, as does the Village at Washington Square. T Fie State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development review the project and resident files annually. E. Verification of Information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day-today management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. 7 ~ ~Q '4 16A 16- Martin Soloway, Deputy Director, using ate APPLICATION FOR TAX ABATEMENT PAGE 3 OF 3 I RNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY D STRICT DIRECTOR P O. BOX 2508 C NCINNATI. OR 45201 D$te: Employer Identification Number: 93-1155559 MAR i t Jul DLN: 17053030720009 MMf(JNITY PARTNERS FOR AFFORDABLE Contact Person: OUSING THOMAS E O'BRIEN ID# 31187 BOX 23206 Contact Telephone Number: TIOARD, OR 97281-3206 (877) 829-5500 Our Letter Dated: February 1995 Addendum Applies: No De*r Applicant: This modifies our letter of the above date in which we stated that you wo~ld be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an o anization described in section 501(c) (3) is still in effect. Based on the in ormation you submitted, we have determined that you are not a private fo dation within the meaning of section 509(a) of the code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi). (Grantors and contributors may rely on this determination unless the Mernal Revenue Service publishes notice to the contrary. However, if you a your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization L-hrt resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a.-section 509(a)(1) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have zmy questions, please contact the person whose name and telephone number are shown above. Sincerely yours I I District Director Letter 1050 (DO/CG) S • w Jim, 10% FOR AFFORDABLE HOUSING, INC. PO Box 23206 • Tigard OR 97281-3206 • Tel:503.968.2724 • Fax:503.598.8923 • www.cpahinc.org • info@cpahinc.org City of Tigard Appl' ° im for Tax Aba~am t AA 1, 2004 Greenburg Oaks (formerly Vila La Paz) Apartments 11875 SW 91stAvenue, Tigard A F . Property Description LB. Project's Charitable Purpose C. Certification of Resident Income Levels D. Hove Tax Exemption Will Benefit Residents E. Tax Exempt Status j F. Verification of Information G. IRS Letter ~I A. Property Description Greenburg Oaks Apartments (Tax account # R-276472),11895 SW 91`` Avenue, is just off Greenburg Road and Pacific Highway. The complex consists of 84 units in four buildings: 12 one-bedroom/one-bath 564 square foot units, 60 two-bedroom/one-bath 839 square foot units, and 12 three-bedroom/one-bath 1,007 square foot units. In 1998, CPAH added a community facility to the complex. The center houses a computer center, library, multipurpose room and property management office. The site sits on 3.01 acres. Legal Description: The site is located in the southeast'/. of Section 35, Township I South, Range 1 West (Willamette Meridian). Tax Lot: The Washington County Map shows the site as tax lot 23-74-2000, Parcels I, II, and 111. 0. Project's Charitable Purpose The mission of Community Partners for Affordable Housing, Inc. (CPAH) Is to promote a healthy community through the development of. permanent affordable housing, sustainable economic growth, and community-based partnerships. CPAH's acquisition and renovation of the complex has ensured that the previously neglected property has been professionally managed as safe, decent, and affordable housing for families with a shrinking number of housing options. Our property has significantly reduced the housing burdens of our families. The efficient delivery of our services has improved the health and prospects of all household members, and served to break the multi-generational cycles of poverty. CPAH's commitment to 40 years of affordability for those at 50 and 60% of median income guarzntees that these apartments will be affordable effectively for the life of the buildings. CPAH maintains active partnerships with the Tigard Police Department, Tualatin Valley Fire & Rescue, Tigard Libraries, and the Tigard School District to enhance the safety and quality of life for residents and to be sure that our programs are well-coordinated with other community resources. Partnerships with Community Action Organization/Neighborshare and Portland General Electric for significant weatherization improvements have resulted in reduced utility bills for families residing in the complex. CPAH works closely with Neighborshare to provide information and referral as well as emergency services like food boxes and rent and utility L assistance. Coordination agreements with social service programs such as HopeSpring (a r partnership of Lutheran Family Services, Centers, Community Action Organization, Good 0 Neighbor Center, and SAFAH enhance ongoing case management and link stable housing with successful program outcomes. 4 The Community Center at Greenburg Oaks is the focal point of the support, skill building, and community building activities offered by CPAH through its resident services programs. CPAH's J on-site six-computer learning center is used by youth for homework, research, e-mail and educational games and by adults for job search activities and Internet access. The Tigard Library has twice obtained grant resources to purchase children's material for our on-site library. In the past year, CPAH has offered a variety of adult services as well. These include classes in support of parenting skills, budgeting and other financial literacy skills, and nutritional shopping APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 rt and cooking. The community center is also host to a number of general community activities including rent readiness courses, Hopespring parenting classes, and a number of recovery programs. C. Certification of Resident Income Levels Resident income levels are verified upon application and are recertified each year. CPAH has covenants with the state and with Washington County to use the property exclusively for low income rentals for a period of at least 40 years. These covenants require that all households have earnings at or below 60% of the area median income. Some units are restricted to households eaming at or below 50%. We certify that all residents served by this property earned at or below 60% of the AMI. D. How Tax Exemption Will Benefit Residents 100% of the property tax exemption is a direct subsidy for the residents. Every dollar reduction in operating costs is passed on as a reduction in the scheduled rents. Some costs, such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less-severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is general partner of the Villa La Paz Limited Partnership, a single asset entity established for the purpose of acquiring the apartments and qualifying for low-income housing tax credits. CPAH's IRS Determination Letter is attached. CPAH undergoes a full audit of its books annually, as does Greenburg Oaks. Both the State of Oregon Housing and Community Services Department and the U.S. Department of Housing and Urban Development review the project and resident files annually. F. Verification of Information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day-today management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. Martin Soloway, Deputy Director, 1-1 ate 0US g I APPLICATION FOR TAX ABATEMENT PAGE 3 OF 3 t ' INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date 93-1155559 MAR i i ins DLN: 17053030720009 COMMUNITY PARTNERS FOR AFFORDABLE Contact Person: HOUSING THOMAS E O'BRIEN ID# 31187 PO BOX 23206 Contact Telephone Number: TIGARD, OR 97281-3206 (877) 829-5500 Our Letter Dated: February 1995 Addendum Applies: No Dear Applicant This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section S09(a)(1) and 170 (b) (1) (A) (vi) Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section S09(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a,-section 509(a)(1) organization. • If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whore name and telephone number are shown above. Sincerely yours District Director Letter 1050 (DO/CG) r MON10110Y I M9 IN & s r FOR AFFORDABLE HOUSING, IN C. ftt PO Box 23206 • Tigard OR 97281-3206 • Te1:603.968.2724 • Fox:603.698.8923, • www.cpaWnc.org • info®cpahinc.org City of Tigard -A DEMO - for' Pow"M IV ! 1INI Apra 1, 2004 Tangela Single Family Rental dome 9330 SW Tangela A. Property Description B. Project's Charitable Purpose C. Certification of Resident Income Levels D. Now Tax Exemption Will Benefit Residents E. Tax Exempt Status F. V rification of Information G. IRS Letter i i i i A. Property Description Community Partners for Affordable Housing, Inc. acquired the single family "Tangela House" at 9330 SW Tangela in Tigard, on December 31, 1999, with assistance from the Washington County CDBG program and a loan from Washington Mutual Savings Bank. It is located just two blocks from CPAH's largest multifamily project, Greenburg Oaks (formerly Villa La Paz). The two story 1,916 square foot house sits on a 5,450 square foot lot and is zoned R-7 residential. ' CPAH converted an upstairs bonus room into a 5th bedroom and completed other necessary repairs after initial acquisition. Legal Description: Barbee Court, Lot 1, Tigard, County of Washington, State of Oregon. Tax Lot: 1S135DC-05300. 13. Project's Charitable Purpose The mission of Community Partners for Affordable Housing, Inc. (CPAH) is to promote a healthy community through the development of. permanent affordable housing, sustainable economic growth, and community-based partnerships. CPAH acquired the four-bedroom single family home in order to assist the County and the Good Neighbor Center Shelter in meeting a "replacement unit" requirement triggered by the Uniform Relocation Act when the shelter acquired its current site and demolished a single family home housing a low-income family. CPAH completed needed repairs and upgraded the home to a five- bedroom, in order to provide a rare opportunity in our community-an affordable single-family rental for a very large family. The current residents have been stably housed for more than two years, providing a home setting in a quiet residential neighborhood for this family to grow up in. The home is proximate to CPAH's Greenburg Oaks property, where management and resident services are available. The residents of this home are very low-income and eligible for services CPAH offers and coordinates. These services include a computer center, community room, neighborhood watch, Individual Development Account and other programs. The resident services coordinator and property management staff visit the home on a regular basis to ensure that the property is well maintained and to develop an ongoing relationship with the residents. The home is located within a census tract (309) which has a higher than average concentration of low-income rental households. The number of residents without a high school diploma is notably higher than for Tigard as a whole (15% vs. 9%). This area boasted the second highest concentration of children under 9 of the eight census tracts in Tigard. While this area represents 9% of Tigard's population base, it is home to nearly 16% of the city's minority households. C„ Certification of Resident Income Levels Resident income level is verified upon application, and must be less than 60% of the area's median income. Income is recertified on an annual basis. The current tenant holds a Section 8 certificate and is also recertified by the Housing Authority of Washington County for continuing APPLICATION FOR TAX ABATEMENT PAGE 2 OF 3 r l qualification for the program. We certify that all residents served by this property earned at or below 60% of the AMI. 0. Honv Tax Exemption Will Benefit Residents 100% of the property tax exemption is passed on as a direct subsidy for the residents. Every dollar reduction in operating costs results in a reduction in the scheduled vents. Some costs, such as the cost of operating our youth programs, must be funded from outside sources. Without property tax abatement, we would have to shift some of our fundraising efforts from developing sources for these programs and use them instead to cover basic operations. It can be argued that using property tax revenues to subsidize well managed affordable housing units results in a net savings of public resources. Fewer and less-severe police calls, healthier students, and stably housed social service consumers, all provide a direct reduction in the demand for government funded services. E. Tax Exempt Status CPAH is direct owner ofthe Tangela property and is a nonprofit 501(cx3) organization. Our operations are audited annually to, among other things, confirm that we are in compliance with our charitable status and with requirements of the County grant and Washington Mutual loan documents. Verification of Information I hereby certify that the information in this application for tax abatement is accurate and complete to the best of my knowledge. Income Property Management Company performs day-today management of the property and is responsible for certifying income levels of each resident for compliance with program guidelines. Martin Soloway, Deputy Director, Hous4g Date APPLICATION FOR TAX ABATEMENT PAGE 3 OF 3 , INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY DISTRICT DIRECTOR P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: 93-1155559 WAR ) l 7M9 DLN: 17053030720009 COMMUNITY PARTNERS FOR AFFORDABLE Contact Person: HOUSING THOMAS E O'BRIEN ID## 31187 PO BOX 23206 Contact Telephone Number: TIGARD, OR 97281-3206 (877) 829-5500 Our Letter Dated: February 1995 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section S0l(c)(3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a)(1) and 170 (b) (1) (A) (vi) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue service had given notice that you would no longer be classified as a,-section 509(a) (1) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours • 0--0/ District Director Letter 1050 (DO/CG) CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: Craig Prosser FROM: Duane Roberts DATE: 4/13/04 SUBJECT: CPAH Application for Tax Abatement This is to confirm that I have reviewed the information included in the Community Partners for Affordable Housing (CPAH) application for tax abatement. I also have reviewed some of the information included in the organization's annual state and federal audits. Based on this review, I conclude that the CPAH-managed Village at Washington Square, Greenburg Oaks Apartments, and Tangela Single Family Rental Home all meet the criteria for the exemption provided by TMC 3.50.020 with respect to charitable purpose, income levels of tenants, benefit to project residents, and corporate tax exempt status. MEMORANDUM TIGARD POLICE DEPARTMENT DATE: April 8, 2004 TO: Chief Dickinson FROM: Jim Wolf SU]3JECT• CPAH properties in Tigard Chief, Over the past year, I have had numerous opportunity and interaction with various representatives of CPAH in connection with the Greenburg Oaks and The Village at Washington Square apartment complexes in Tigard. Presently I am not aware of any issues nor of any unresolved situations involving property management or a problem tenancy. In my efforts to create improved and safer rental properties in Tigard, I monitor activity at the various rental properties around town. When I detect a potential problem, I typically contact the property manager or owner to encourage resolving it. In the past, CPAH has been very receptive in the event such a concern is identified. In addition, CPAH has also self-initiated requests to this department for assistance in mitigating a problem they identified. I am not currently aware of any problems of significant scope. I also offer that I typically attend most tenant and "Neighborhood Watch" meetings at both properties. I might also add that CPAH strongly supports "Neighborhood Watch" and the benefits of police and tenant partnerships. L n b AGENDA ITEM # I 0 FOR AGENDA OF April 27, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Presentation on revised analysis of Bull Mountain annexation Property Tax and Fee impact on property owners PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ll t'~' ' ' ISSUE BEFORE THE COUNCIL Receive information on the updated analysis of the Property Tax and fee impact on property owners within the Bull Mountain annexation study area. STAFF RECOMMENDATION No action required. Informational briefing only. INFORMATION SUMMARY The City of Tigard prepared an analysis of the tax impacts of annexation on properties in the Bull Mountain Study area. That analysis was distributed to citizens at open houses and coffee talks. It was prepared before the Council adopted Tigard's Street Maintenance Fee, which went into effect on April 1, 2004. The Street maintenance Fee is charged to residential and commercial property owners on a bi-monthly basis based on measures of their usage of City streets. It is not charged in the unincorporated areas. Upon annexation, properties will be charged this fee. The fee for residential properties is $2.18 per month. The rate for commercial properties is based on the number of parking spaces, but there are no commercial properties in the Bull Mountain Study area. The original Tax Impact Analysis showed that a property with an assessed value of $250,000 would pay approximately $282 more per year in taxes after annexation. The revised analysis shows that a property with an assessed value of $250,000 would pay approximately $308 more per year in taxes and the Street Maintenance Fee. This revised analysis has been posted on the City's website and mailed to all citizens who spoke at the City Council's annexation hearing in December 2003. The analysis was also mailed to citizens who have contacted the City regarding the financial analysis. This analysis will be presented to the City Council at its televised hearing on April 27 to help publicize this change. OTHER ALTERNATIVES CONSIDERED NA VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY NA ATTACHMENT LIST Bull Mountain Tax Rate Table (Please note that this is an Excel file that consists of two separate sheets of information.) FISCAL NOTES The analysis shows that a property in the Bull Mountain area assessed at $250,000 will may an additional $308 in taxes and fees if annexed to the City of Tigard. i i i' i i , v ~ nor July 1, 2003 - June 30 2004 Estimated Property Tax and General Purpose Fees for a House With an Assessed Value' of $250,000 City of Tigard Unincorporated Washington County lifllx MONO Unincorporated Washington County Tax Area 23.74 Tax Area 23.78 c1i$.An iexe Tax Area 51.78 r Taxing District Rate Amount Rate Amount IZ=I-I0/ttitt>jrIttt%~ Rate Amount % W'-AttfthfA' Schools Ed. Service Dist. - NW Regional 0.1538 $38.45 0.1538 $38.45 $0.00 0.1538 $38.45 $0.00 Portland Community College 0.2828 $70.70 0.2828 $70.70 $0.00 0.2828 $70.70 $0.00 Tigard School District - 23J2 5.9892 $1,497.30 5.9892 $1,497.30 $0.00 0.0000 $0.00 $0.00 Beaverton School District - 482 0.0000 $0.00 0.0000 $0.00 $0.00 6.1930 $1,548.25 $0.00 Total Education Taxes 6.4258 $1,606.45 6.4258 $1,606.45 $0.00 6.6296 $1,657.40 $0.00 General Government Washington County' 2.6576 $664.40 2.6576 $664.40 $0.00 2.6576 $664.40 $0.00 Tualatin Valley Fire & Rescue3 1.7752 $443.80 1.7752 $443.60 $0.00 1.7752 $443.80 $0.00 Port of Portland' 0.0701 $17.53 0.0701 $17.53 $0.00 0.0701 $17.53 $0.00 City of Tiigard3 2.5131 $628.28 0.0000 $0.00 $628.28 0.0000 $0.00 $628.28 Metro' 0.0966 $24.15 0.0966 $24.15 $0.00 0.0966 $24.15 $0.00 Washington County Enhanced Patrol 0.0000 $0.00 1.1650 $291.25 ($291.25) 1.1650 $291.25 ($291.25) Washington County Road Maintenance 0.0000 $0.00 0.2456 $61.40 ($61.40) 0.2456 $61.40 ($61.40) Wash. County Street Light Assessments $0.00 $35.00 ($35.00) $35.00 ($35.00) Total General Government 7.1126 $1,778.15 6.0101 $1,537.53 $240.63 6.0101 $1,537.53 $240.63 General Obligation Bonds Washington County 0.2377 $59.43 0.2377 $59.43 $0.00 0.2377 $59.43 $0.00 Portland Community College 0.2290 $57.25 0.2290 $57.25 $0.00 0.2290 $57.25 $0.00 Tigard School District - 23J 1.1280 $282.00 1.1280 $282.00 $0.00 0.0000 $0.00 $0.00 Beaverton School District - 48 0.0000 $0.00 0.0000 $0.00 $0.00 1.8172 $454.30 $0.00 Tualatin Valley Fire & Rescue 0.0513 $12.83 0.0513 $12.83 $0.00 0.0513 $12.83 $0.00 Port of Portland 0.0000 $0.00 0.0000 $0.00 $0.00 0.0000 $0.00 $0.00 City of Tigard 0.1650 $41.25 0.0000 $0.00 $41.25 0.0000 $0.00 $41.25 Metro 0.1934 $48.35 0.1934 $48.35 $0.00 0.1934 $48.35 $0.00 Tri-Met 0.1080 $27.00 0.1080 $27.00 $0.00 0.1080 $27.00 $0.00 Total General Obligation Bonds 2.1124 $528.10 1.9474 $486.85 $41.25 2.6366 $659.15 $41.25 Street Maintenance Fee $26.16 $0.00 $26.16 $0.00 $26.16 Grand Total 15.6508 $°,938.86 14.3833 $3,630.83 $308.04 15.2763 $3,854.08 $308.04 Percent Change 8.5% 8.0% Notes 1 Assessed Value no longer equals Market Value 2 Annexation to a city does not change the srhool district that serves the area 3 Permanent rate set by Measure 50 4 Education Taxes are limited by Measure 5 to no more than $5 per $1,000 of Real Market Value, but Measure 50 established permanent rates per $1,000 of Assessed Value. The data presented is from the Washington County Assessors Office which is responsible for monitoring tax rates. 5 Those areas that are served by Street Lighting Districts pay for the cost of operating and maintaining the street lights. Washington County reports that the average annual assessment per household is $35. Actual assessments vary by district. ® ..are.r t a7 1 Yiii •~oq . _ - July 1, 2003 - June 30 2004 Estimated Property Tax and General Purpose Fees for a House In the Tigard-Tualatin School District With an Assessed Value of: 10 Out of Ci In City Out of City In City Taxing District Amount Amount Amount Amount Tax Levies Affected by Annexation City of Tigard - Operating $0.00 $628.28 $0.00 $1,005.24 City of Tigard - Bonds (Library) $0.00 $41.25 $0.00 $66.00 Washington County Enhanced Patrol - Operating $291.25 $0.00 $466.00 $0.00 Washington County Road Maintenance - Operating $61.40 $0.00 $98.24 $0.00 Wash. County Street Light Assessment $35.00 $0.00 $35.00 $0.00 City of Tigard Street Maint. Fee $0.00 $26.16 $0.00 $26.16 Subtotal $387.65 $695.69 $599.24 $1,097.40 Difference $308.04 $498.16 Tax Levies Not Affected by Annexation Washington County - Operating $664.40 $664.40 $1,063.04 $1,063.04 Washington County - Bonds $59.43 $59.43 $95.08 $95.08 Tigard-Tualatin School District - #23J - Operating $1,497.30 $1,497.30 $2,395.68 $2,395.68 Tigard-Tualatin School District - #23J - Bonds $282.00 $282.00 $451.20 $451.20 All Other $740.05 $740.05 $1,184.08 $1,184.08 Subtotal $3,243.18 $3,243.18 $5,189.08 $5,189.08 Difference $0.00 $0.00 Grand Total $3,630.83 $3,938.86 $5,788.32 $6,286.48 Difference $308.04 $498.16 Percent Change 8.5% 8.6% July 1, 2003 - June 30 2004 Estimated Property Tax for a House In the Beaverton School District With an Assessed Value of: HNNOM Out of City M City Out of City In City Taxing District Amount Amount Amount Amount Tax Levies Affected by Annexation City of Tigard - Operating $0.00 $628.28 $0.00 $1,005.24 City of Tigard - Bonds (Library) $0.00 $41.25 $0.00 $66.00 Washington County Enhanced Patrol - Operating $291.25 $0.00 $466.00 $0.00 Washington County Road Maintenance - Operating $61.40 $0.00 $98.24 $0.00 Wash. County Street Light Assessment $35.00 $0.00 $35.00 $0.00 City of Tigard Street Maint. Fee $0.00 $26.16 $0.00 $26.16 Subtotal $387.65 $695.69 $599.24 $1,097.40 Difference $308.04 $498.16 Tax Levies Not Affected by Annexation Washington County - Operating $664.40 $664.40 $1,063.04 $1,063.04 Washington County - Bonds $59.43 $59.43 $95.08 $95.08 Beaverton School District #48 - Operating $1,548.25 $1,548.25 $2,477.20 $2,477.20 Beaverton School District - #48 - Bonds $454.30 $454.30 $726.88 $726.88 All Other $740.05 $740.05 $1,184.08 $1,184.08 Subtotal $3,466.43 $3,466.43 $5,546.28 $5,546.28 Difference $0.00 $0.00 Grand Total $3,854.08 $4,162.11 $6,145.52 $6,643.68 Difference $308.04 $496.16 Percent Change 8.0% 8.1% ernm ervssarL -I.j4oq * 10 Estimated Impact to Bull Mountain Property owner of Annexation Out of CRY In City Out of City In City Tara Ustrict Amount Amount Amount Amount Tax Levies Affected byArtaexation City of Tigard - Operating $0.00 $628.28 $0.00 $1,005.24 City of Tigard - S axis (Library) $0.00 $41.25 $0.00 $66.00 Washington County Enhanced Patrol - Operating $291.25 $0.00 $466.00 $0.00 Washington County Road Maintenance - Operati$61.40 $0.00 $91124 $0.00 Wash County Street Vght AssesJrrBnt $35.00 $0.00 $35.00 $0.00 City of Tigard Street Maint Fee $0.00 $26.16 $0.00 $26.16 Subtotal $ 387.66 $695.69 $599.24 $1,097.40 Difference $308.04 $498.16 Tax Levies llbt Affeded byAnroodon Washington County - Operating $664,40 $664,40 $1,063.04 $1,063.04 Washington County - Bonds $59.43 $59.43 $95.08 $95.08 Tigard-Tualatin School District - #23J - Operating $1,497.30 $1,497.50 $2,39x68 $2,39x.68 Tigard-Tualatin School District -#23J -Bonds $28200 $28200 $461.2D $451.20 All Other $740.05 $740.05 $1,184.08 $1,18408 Subtotal 53,24118 $3,243.18 $6,189.08 $5,189.08 Difference $0.00 $0.00 Grand Total $3,630.83 $3,938.86 $5,788.32 $6,286.48 Difference $308.04 $498.16 i NEI N UL. 66 &&alfalfa a (!1 V E