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City Council Packet - 04/20/2004 X'' 4 1~ C rT fca'~+tl'ApW+m''r ~5 "y~hd ('y~ ~l•C1~j f t;. f Orl,//~~.~1' a~)1'r'try9 ~~Q fj' f• ~J 4 U 1 F 11S L9t' rt ri '~yT4st7 w l'S1.A; ~ f r hA j~ s r r z - TIGARD CITY COUNCIL t _ WORKSHOP MEETING } April 20, 2004 COUNCIL MEETING WILL NOT BE TELEVISED rt ~t .off e ~ ~4 ix J6 ' f tttt~ Zh ~ ~ ~ k ~ t iF" Agenda Item No. 31 Meeting of 5 I .-c> L COUNCIL MINUTES TIGARD CITY COUNCIL MEETING April 20, 2004 1. WORKSHOP MEETING 1.1 Mayor Dirksen called the meeting to order at 6:30 p.m. 1.2 Roll Call: Mayor Dirksen; Councilors Moore, Sherwood, Wilson and Woodruff 1.3 Pledge of Allegiance 1.4 Council Communications U Liaison Reports: None 1.5 Call to Council and Staff for Non Agenda Items: Assistant to the City Manager advised she would review some administrative items with the Council during the Non Agenda, Item No. 13. 2. JOINT MEETING WITH THE INTERGOVERNMENTAL WATER BOARD - QUARTERLY WATER UPDATE Intergovernmental Water Board Members Present: Patrick Caroll, Dick Winn, Norman Penner. Interim Public Works Director Koellermeier presented an update on the water supply to the City Council and members of the Intergovernmental Water Board (iWB). The City continues to make progress on a variety of issues since the last Council update regarding Tigard's efforts to secure a long term water supply as well as to capacity increasing projects. This was the fifth joint meeting with the Intergovernmental Water Board where City staff has briefed the Council and IWB on the most current information available regarding both our relationship with the City of Portland and our efforts to become members of the joint Water Commission (JWC). In addition, staff gave an update relating to the second phase of the Aquifer Storage Recovery Program and Alberta Rider School Reservoir. A copy of the PowerPoint slides highlighting the main points of Mr. Koellermeier's presentation is on file with the City Recorder. 3. JOINT MEETING WITH THE TREE BOARD Tree Board Members Present: Rob Callan, Robert Cancelosi, Janet Gillis, William Haack, Bob Tinnan. Urban Forester Stine overviewed the status of the work accomplished by the Tree Board. He reviewed what the Board has learned, the Board goals, Community Development Code regulations (18.745) for trees, and the vision of the Board and Council related to the city's need for urban forestry. A copy of the PowerPoint slides Tigard City Council Meeting Minutes - April 20, 2004 Page 1 highlighting the main topics of Mr. Stine's presentation Is on file with the City Recorder. A Tree Board member commented that he had met with representatives from the downtown about trees to beautify the downtown. Interest in trees by those in the downtown appears to primarily support new trees in the parks located at each end of Main Street. Consensus of Council was that it is appropriate for the Tree Board to make recommendations to Council regarding suggestions for amending the Community Development Code tree regulations. The Planning Commissioner/Tree Board member Bill Haack suggested that the Urban Forester's role be clarified with regard to development projects and be given an opportunity to assist with tree mitigation recommendations and suggesting alternate materials or designs with regard to the trees selected for planting. Discussion followed during which Assistant to the City Manager Newton noted that the Urban Forester could serve as a resource. Urban Forester Stine advised that he has assisted on several projects. Community Development Director Hendryx advised his staff could work with Urban Forester Stine during plan reviews so that Mr. Stine and the Tree Board would have an opportunity to give feedback on proposed development plans. 4. JOINT MEETING WITH THE DOWNTOWN TASK FORCE Downtown Task Force Members Present: Carolyn Barkley, Martha Bishop, Alexander Craighead, Marland Henderson, Mike Marr, Mike Stevenson. Assistant Planner Beth St. Amand presented the staff report on this agenda item. A copy of the PowerPoint slides containing the highlights of Ms. St. Amand's presentation is on file with the City Recorder. The City Council appointed the Downtown Task Force in November 2002 for an 18-month term. The Task Force completed its first two objectives, issuing the "Recommended Design Elements for the Downtown Tigard Commuter Rail Station" document in spring 2003. The Task Force also examined Downtown's existing land use and economic conditions to identify revitalization and economic development needs. The Downtown Task Force is now preparing for the Downtown Tigard Improvement Plan and an extended term and membership. For FY 2004-2005, the City will receive a $113,000 Transportation and Growth Management Grant (TGM) for the planning process. The Downtown Task Force will guide the Plan, which will provide a practical strategy for a community-supported, financially sound Tigard City Council Meeting Minutes - April 20, 2004 Page 2 downtown improvement effort stimulated by transportation Infrastructure Improvements. Tigard's Comprehensive Plan requires all planning processes to include citizen involvement. The draft Public Participation Program for the Downtown Tigard TGM Grant addresses the Comprehensive Plan requirements and the Downtown Tigard Improvement Plan goals. The primary objective of the Public Participation Program is to incorporate broad-based public participation early and throughout the planning process In order to build a community-supported Improvement plan. Councilor Moore commented that the TGM grant represents a real step forward and he is anxious to see what the Task Force develops after receiving input from citizens. Task Force Member Stevenson advised that he was frustrated in that he believes the commuter rail will be coming to downtown Tigard before the City is ready. He said more involvement is needed and while there may be some small changes made, he does not know where the funding will be for major improvements. Discussion followed with additional comments from Task Force members also noting concerns about funding, placing priority for changes Identified for the downtown, need for community support, and that the process is moving too slowly. There was brief discussion about how other cities have developed their "downtown" areas. One funding mechanism is to go through an urban renewal process, which would require a vote of the people or for a change to the City's Charter which now says that urban renewal cannot be used without approval of the voters. Councilor Wilson explained his concern that "we know what we're doing" before he could support major capital improvements in the downtown area. He supports completing the work that can be done with the TGM grant. After considerable discussion, Councilor Woodruff summarized by saying he believed all of Council was supportive of the public participation plan. Councilor Sherwood suggested that it might be worthwhile to have the Council meet with the Downtown Task Force during one of their meetings. S. UPDATE FROM REPRESENTATIVES OF THE REGIONAL ECONOMIC DEVELOPMENT PARTNERS Community Development Director Hendryx introduced Doug Rux who is the Chair of the Regional Economic Development Partners and also the Community Development Director for the City of Tualatin. Mr. Rux updated the Council on the activities of Regional Economic Development Partners, including a presentation on their six-month work plan toward creating a vital and sustainable regional economy. A detailed report is on file with the City Recorder. Tigard City Council Meeting Minutes - April 20, 2004 Page 3 6. UPDATE ON POLICE COMMUNICATION AND TECHNOLOGY Assistant Chief Orr reviewed a video with the City Council illustrating the activities of the dispatch center for Washington County and the computer equipment now installed in police vehicles. The Federal government has issued new security requirements regarding the transmission of law enforcement data. The security requirements can only be met by running new security software on the patrol car computers. It Is the responsibility of each law enforcement agency to make sure their patrol cars are compliant by September 1, 2005. The computers in the patrol cars currently have outdated hardware that cannot run this new software. Assistant Chief Orr reviewed the type of computer equipment (MCC's to replace MDT's) that will be Installed. The Police Department has applied for grants to help with the cost of the new equipment. 7. REVIEW OF PUBLIC ART FOR NEW TIGARD LIBRARY Library Director Barnes introduced this agenda item pertaining to the selection commission of art for the New Library. Library Division Manager Cheryl Silverblatt reviewed slides of the artists being recommended for the children's area and the library lobby. The public art will be funded by $50,000 in donations and bequests. Staff will ask Council to approve the recommendations of the Public Art Committee at the April 27, 2004, City Council meeting. 8. UPDATE AND DISCUSSION OF THE BULL MOUNTAIN ANNEXATION PLAN TIMELINE AND PROCESS Community Development Director Hendryx reviewed the Bull Mountain Annexation Plan Timeline and Process for a July 27 public hearing. A copy of the timeline is on file with the City Recorder. Council agreed to proceed as outlined in the timeline and draft communications plan. Assistant to the City Manager Newton referred to the request by CPO 4B for a nine- month delay of the Council's consideration of the Annexation Plan scheduled for July. The purpose of the delay would be to fully study the "King City option." (Note: A copy of the CPO 4B April 16, 2004, letter requesting the delay is on file with the City Recorder.) Consensus of Council was to review the work of the white paper subcommittees before it considers the requested delay. Tigard City Council Meeting Minutes - April 20, 2004 Page 4 9. DISCUSSION OF EXCEPTIONS TO THE TRANSPORTATION SYSTEM PLAN STANDARDS ON CERTAIN STREET IMPROVEMENT PROJECTS City Engineer Duenas presented the staff report on this agenda item. Mr. Duenas reviewed PowerPoint slides highlighting the main points of his presentation; a copy of these slides Is on file with the City Recorder. Mr. Duenas explained that It Is the Intent of staff to follow the current Transportation System Plan standards wherever possible, but reviewed some of the reasons for deviating from the current TSP standards. Council consensus was that there are situations that call for flexibility when administering the standards. After discussion with the City Council, Mr. Duenas advised he would prepare a resolution for Council consideration outlining the circumstances for exceptions to the Transportation System Plan Standards. 10. UPDATE ON COMMUNICATIONS Assistant to the City Manager Newton presented the staff report on this agenda Item to update the Council on the City's major communication efforts: the Focus on Tigard program, the revised Communication Plan, press releases, Community Connectors, cable television, Cityscape, the web site, the TVTV Bulletin Board, and neighborhood association programs in other communities. After a review of Ms. Newton's analysis of how neighborhood associations operate in other communities, there was lengthy Council discussion on what kind of organization or structure could facilitate information sharing with the community. There was some discussion of formalizing and enhancing the Community Connector program. Councilor Sherwood commented that the homeland security concerns might generate citizen interest to participate in neighborhood planning and discussions. Assistant to the City Manager will return to Council in about two months after she has researched ideas about topics for neighborhood discussions. She will also look at enhancing the Community Connector Program and the Land Use 101 project. 11. DISCUSSION OF THE CITY MANAGER'S PERFORMANCE REVIEW (Discussed in Executive Session.) 12. COUNCIL LIAISON REPORTS: None. 13. NON-AGENDA ITEMS Tigard City Council Meeting Minutes - April 20, 2004 Page 5 o Tree Removal on Stanley Property: Community Development Director Hendryx reviewed with Council the recent events surrounding the removal of trees on what is known as the Stanley property. The property In question lies outside the city limits, but Is within the City's planning service area, meaning that Tigard's development codes, versus Washington County's codes, apply. This property was formerly owned by the Trust for Public Land and Is registered with the County Tax Assessors office as being under timber deferral status. The neighbors, said Mr. Hendryx, have expressed their feelings as being "upset and betrayed." No formal application for development has been submitted. Necessary permits were obtained for the logging of the trees. The tree removal activity Is allowable and no public notice was required. Mr. Hendryx reviewed the extensive background with regard to the efforts to make this property public greenspace property including work done by the City of Tigard, Metro, and the Trust for Public Lands. o Assistant to the City Manager Newton reviewed several calendar Items with the City Council, Including an event on Friday for Affordable Housing at the Community Partners for Affordable Housing (Councilor Sherwood will attend) and the Shining Stars Banquet on April 30. 14. EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 10:50 p.m. as provided by ORS 192.660 (1) (1) to discuss the evaluation of the City Manager under previously established criteria. 15. ADJOURNMENT: 11:26 p.m. Cc,-6a,~- tie. L Catherine Wheatley, City Rec der ' Attest: i y r, alty of Tigard Date: 5. 11 • y!~f i.\adm\cathy\ccm\2004\040420.doc Tigard City Council Meeting Minutes - April 20, 2004 Page 6 Revised 4/16/04 Mayor's Agenda . ' C wo, B'i'i 6:30 CITY OF TIGARD k r i OREGON ..tirry"R,r I "I I. PUBLIC NOTICE: Assistive Listening Devices are available for persons with Impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing Impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for use Deaf). r i SEE ATTACHED AGENDA i i e: COUNCIL AGENDA - APRIL 20, 2004 page 1 AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING APRIL 20, 2004 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8T Liaison Reports 1.5 Call to Council and Staff for Non Agenda Items 6:35 PM 2. JOINT MEETING WITH THE INTERGOVERNMENTAL WATER BOARD - QUARTERLY WATER UPDATE Staff Report: Public Works Staff 6:55 PM 3. JOINT MEETING WITH THE TREE BOARD • Staff Report: Public Works Staff 7:15 PM 4. JOINT MEETING WITH THE DOWNTOWN TASK FORCE • Staff Report: Community Development Staff 7:45 PM 5. UPDATE FROM REPRESENTATIVES OF THE REGIONAL ECONOMIC DEVELOPMENT PARTNERS • Staff Report: Community Development Staff 8:15 PM 6. UPDATE ON POLICE COMMUNICATION AND TECHNOLOGY • Staff Report: Police Staff 8:30 PM 7. REVIEW OF PUBLIC ART FOR NEW TIGARD LIBRARY • Staff Report: Library Staff 8:50 PM 8. UPDATE AND DISCUSSION OF THE BULL MOUNTAIN ANNEXATION PLAN TIMELINE AND PROCESS • Staff Report: Community Development Staff COUNCIL AGENDA - APRIL 20, 2004 page 2 9:10 PM 9. DISCUSSION OF EXCEPTIONS TO THE TRANSPORTATION SYSTEM PLAN STANDARDS ON CERTAIN STREET IMPROVEMENT PROJECTS • Staff Report: Engineering Staff 9:30 PM 10. UPDATE ON COMMUNICATIONS • Staff Report: Administration Staff 9:40 PM 11. DISCUSSION OF THE CITY MANAGER'S PERFORMANCE REVIEW 9:50 PM 12. COUNCIL LIAISON REPORTS 13. NON-AGENDA ITEMS • Update on Stanley Property 14. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session as provided by ORS 192.660 (1) (1) to discuss the evaluation of the City Manager under previously established criteria. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 15. ADJOURNMENT I:WDKCA1+MCCA%200A040420.D0C COUNCIL AGENDA - APRIL 20, 2004 page 3 AGENDA ITEM # 2- FOR AGENDA OF April 20, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Quarterly Water Update / PREPARED BY: Dennis Koellermeie!" DEPT HEAD OK VV Y MGR OK ISSUE BEFORE THE COUNCIL The City continues to make progress on a variety of issues since the last Council update regarding Tigard's efforts to secure along term water supply as well as to capacity increasing projects. This will be the fifth joint meeting with the Intergovernmental Water Board where City staff will brief the Council and IWB on the most current information available regarding both our relationship with the City of Portland and our efforts to become members of the Joint Water Commission (JWC). In addition, an update will be provided relating to the second phase of the Aquifer Storage Recovery Program and Alberta Rider School Reservoir. STAFF RECOMMENDATION No action is recommended at this time INFORMATION SUMMARY The City has been actively pursuing ownership in a long term source of water. Past and current Council goals, as well as the visioning process, have consistently directed the City to this goal. We have been working on two projects to this end, one being the regionalization of the Bull Run System and the other being membership in the Joint Water Commission. Since Zhe City of Portland has withdrawn their support of a regional agency, Tigard, along with other suburban wholesalers, are now focusing on the renegotiations of new wholesale water contracts. This process has been underway since May 2003 and staff will present a status report on the progress. At the same time, our efforts to gain membership into the Joint Water Commission (JWC) have been successful. On April 9, 2004, the full JWC met and Tigard's membership was approved. Tigard had requested a membership that is based on the ability to obtain a firm supply of 4 million gallons per day (mgd) from the Commission. The Commission has approved a one year lease of member assets that covers the summer water use period from May 1 through October 31, as follows: 1. 1,730 acre-feet of stored raw water; 2. Up to 4 mgd of Water Treatment Plant capacity; and 3. Up to 4 mgd of transmission piping capacity. The stored raw water volume shown in #1 above equates to an average flow during the 180-day summer lease period of roughly 3.1 mgd. The reason that this average rate is below the 4 mgd requested, is that the partners do not have enough stored raw water capacity to offer this year. The City will be able to take flow rates up to 4 mgd through the treatment plant and the transmission piping system during peak summer days, but would not be able to continue that flow rate for the entire period. Staff will also present a status report on the Tualatin River Basin Water Supply Study. In addition, the City continues to pursue options for increasing current capacity. The second well for our Aquifer Storage Recovery (ASR) Program is currently being constructed The Alberta Rider School Reservoir is another project currently underway. Staff will present a report on the status of this project. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Current Council Goals and the Visioning document identify the desire to obtain a long term water supply as well as to increase capacity. ATTACHMENT LIST Long term Water Supply options cost analysis excerpt. FISCAL NOTES N/A FCS Group Supply Analysis - Excerpt December 2, 2003 ) fto*fATddQaSis2AQ1= PUWVawBiearA TCU TWID Tigad MEL* Btrion Chm BARnTredrret $ 241,90By3% $ 66,475,857 $ 17,517,191 $ 2576157422 $ 7,741,008 $128,561,874 Rmd B&Temird Ft W2 %9357887 1$3AC81 4,847M 5;703,278 214Zrn6 3578%125 BARnD3v.:F;iseD3T&.. 2D,847,300 5,723 1,5057618 1,776,190 667,114 11,165,542 OMW5 257712139 7,345749(? 1,904,309 2,9,x,874 864,788 14,306,6T2 VMrgbnOu S,ppyR 16Q71Za 113,905,458 22531,751 11,011,919 13AM - St:botal: RiS Q#W QMV 517,118909 21'1, A737 48,34x194 41,377,684 ' 24,689;081 190;88 213 OBMCDG1s $ 9531257123 $ 57574957249 $135,242,818 $135771$528 $ 98667,528 Na BftoW:RASAQ#W+OBM $1R0;MO32 $ 791,344,988 $183BAO13 $ IMOW,2i2 $11=609 $19x8857213 Q rirabul mbah9rfipd s 123457677 8,A133 - - A953544 rta TWI Cost $1,481;567,710 $ 7957711,119 $183x583,013 $181A97,212 $127,29g1S3 $19x8857213 ~►,o~eT~a~aonr~-mss RdaidV11t raMB TCU TMD Tuw TLd* Briton am M RnTab ert (UI) $ 66,86f S92 $ 1$ 865 $ 4,7657,532 $ A611,748 $ 2101,609 $ 36,Z4:j748 RydB bTeddRaP 6Q98Q8B7 143KOB1 4847M 470BM 2142076 35UIX RA RnDav.: Bias DTm.. 257847,3013 AM839 1,MQ618 1,7157190 657,114 11,'16f 542 OnLt5 28712139 7,3457496 1,904,U 22757874 8154,788 1AU62 Vmir* Qi S. * R 16Q7S,224 113,906,455 2Z53i,751 11,011,919 'l Qr9 - SAW: SBDOWO-4 341,078x945 '163x489,735 35;5E2 2573757011 1570051776 %GnO87 OBMC~ts $ R1R831 $ 5625KM3 $1357984,631 $ M33Z615 $ SQ881,Q21 da 9AoW:SWCgM+CBM $1,2ti7,9g976 $ 7446VM $1857577,161 $ *17tt 6M $1'157M7M $ 98801,087 Gtr xksbahrApcLS 123157677 $336x133- - - 3,951x544 ffa T~ C:st $1,2757560,6Gi $ 734x83x431 $ '166y571, f67 $161,7'il,62s $11578>g34Z $ 957601,087 Scenario 2 Total Costs 2003.2028 Jokwaterondssion Trial TVw Tigard Tualatin Beaverton Others &mggh Dam $ 145,782,590 $ 32,130,463 $ 32,130,463 $ 4,898,295 $ 12,172,646 $ 64,450,483 SahCreekT W 27,079,184 5,968,252 5,968,252 909,861 2,261,112 11,971,707 FtwWaler Phase I 53,685,626 7,392,511 7,392,511 1,127,598 5,454,460 32,318,748 Plantupwwelil 70,188,530 15,634,532 17,708,566 4,471,009 7,629,493 24,544,929 fern HM 31,308,135 6,054,993 4,536,549 1,1450 5,507,101 14,063,614 NTi.Pfr IIS 5,000,000 2,50.000 - - 2,500,000 Fish Slm= 2400,000 48.000 - - 60.000 1,32.000 Transmission-Tlgerd 28,646,609 - 28,646,609 Tmlxdssion-TLaidn 25,2 8,680 - 25,236,680 - - Tra>smission-Beaverm I 4,102,956 4,102,956 - Tmnmission-Bemwon2 2,037,922 - - - 2037,922 - Trwmri stop-Beemlon3 4,042,517 - - - 4,042,521 drpital Reimhrrfsernent Tigard 6,753,053 - 8,753,053 - - - DhdRapiaoenwACorrMbu9on 30,582.792 5,386.133 7,378,138 2,692,919 3,353,544 11,572,058 Suhtohk J1IVC Capital ouww 438,848,607 75,746,905 110,5!4,161 4g664,o40 47,161,961 162,741,540 O&M Coats $ 555,449,631 $ 350,664,854 $ 44,208,881 $ 100,315,035 $ BOX,861 da S A ftJV CCaOW+O& $ =MX8 $ 426,411,759 $ 154,723,042 $ 140,999,076 $ 107,422,822 $ 162,741,540 Co *bfiMatoOUWApWes 18,31,974 13,438,581 . 2,845,394 - ria TQ Goat $ 1,008,580,212 $ 439,84340 $ 154723,042 $ 143,814,469 $ 107,422,622 $162,741,540 lllq~l III 1 , somtlo 3 Total Cots 2003.2D28 W wdleTrea nimtPlaot Total TWW Tigard Tualatin Beaverton Oltrars Plat 5p slon $ 167,66,649 $ 106,480,392 $ 30,255,810 $ 17,551,713 $ 13,372,734 $ Tmmisdon-TWO 60,101,524 6,101,524 - - - - Trworissim-Tigard 8,574,147 - 8,574,147 - - Tmwrission-Tualatin 2,974,938 - - 2,974,938 - - Trasnfsslon-Bearedon 8,998,721 - - - 6,998,721 - CapffalReia~buserrrarrt-TUWD 970,187 97,187. - - - Capif PATbuserrsrt-Tigard 4,355,043 - 4,355,043 - - - CapblReiffb ser at-Uteletin 2,526,406 - 2,526,406 - - CWN tieirrbtssetnent- Bea stm 1,924,880 - - - 1,924,880 D6editlaoemertCo *Wkn 16,528,476 11,178,375 2,605,680 11377,428 1,367,014 - &*bbb Wham b cwhl OuBay 27$614,972 178,73,479 45,79,660 24,43,485 23,663,349 OLMC=ts $ 48,302,377 $ 262.375,021 $ 510,800 $ 103.188,765 $ 83,288,791 Ne &hOobL• VIIftM tfe.CaplW+ O&M $ 75 917,349 S 441,105,500 $ 97,240,460 S 127,619,250 $ 88,95$139 $ Gbntrl6u mtoO6wAQarrdes 26,601,552 21,802,714 - 2,845,394 4953,544 Na TOW Cost $ 761,519,000 $ 46$908,214 _S 97,240,460 $13,464,643 S 90,905,684 $ I • d ■ 1 t ~'~~,t • ~`V p'r u~~ Page 1 of 2 OPB News print this_.page Deformities In Newberg Pool Fish Due To Parasites By Ley Garnett , PORTLAND, OR (200401-13) (Oregon Considered) - A three-year study by Oregon State University has concluded that deformities found in Willamette River fish are caused by parasites, not pollutants. For several years skeletal defects have been noted in two species of fish in the stretch of the Willamette between Oregon City and Newberg. But even though one mystery seems to have been solved favorably, a health advisory warning against consuming certain river fish remains in effect for other reasons. Oregon State researchers focused on the stretch of the Willamette known as the Newberg pool. The Oregon Watershed Enhancement Board funded the $500,000 study after nearly half the fish sampled from the pool were found to have severely crooked spinal columns. Michael Kent: "The basic conclusions are that parasites are the most likely cause of the deformities." Michael Kent heads the Center for Fish Disease Research at O.S.U. Michael Kent: "Basically when we do an examination of the two most affected fish - the chisel mouth chub and the northern pike minnow - that we find parasites associated with almost all the lesions, almost all the deformities." Kent says the study should soothe fears of river users and residents that draw drinking water from the Willamette. Michael Kent: "It's good news because these types of parasites have been associated with skeletal deformities in pristine waters as well too. So the good news is that these results suggest that it's a natural phenomenon that causes these skeletal changes, not some type of pollutant." The O.S.U. study found that two different flukes or flatworms are the parasites affecting the fish. They're able to bore into fish skeletons causing a cyst that distorts bone growth. Kent says the conclusions beg for further research. Michael Kent: "The question is: Why are we seeing more parasites in fish from the Newberg pool region versus other areas like Corvallis? One possibility is that just a totally natural phenomenon - not related with any type of pollution or anything - just a good environment for parasites. Or an alternative could be that the fish or the immune system is compromised by some agent that we've never detected and that they're more susceptible to parasites." Kent says eating the infected fish is not harmful, unless they're eaten raw. Even then he says the most consumption would cause is an upset stomach. Neither northern pike minnows nor chisel mouth chubs are popular on most dinner tables. However, health advisories remain in effect for consumption of northern pike minnows, bass, carp, and suckers taken from the middle stretch of the Willamette for other reasons. i j Gene Foster: 'he data that we have so far still indicates that those fish consumption i advisories should still be in effect." Gene Foster heads the organic chemistry section at D.E.Q. More than three years ago, the state health department issued warnings for young children and pregnant women. The advisories urged them not to eat more than one fish a month taken from that part of the Willamette. It also warned the general public not to eat more than one fish a week from that stretch of the river because the fish have high levels of PCB's, mercury and dioxin. http://www.publicbroadcasting.net/opb/news.newsmain?action=printarticle&ARTICLE_I... 4/20/2004 Page 2 of 2 Foster says those substances are still finding their way into the environment. Gene Foster: "Dioxins are probably still being discharged by various sources. A lot of the chlorinated pesticides have been banned from use in the United States, but they could still be getting into the river system through erosion from land where chlorinated pesticides have been used." The DEQ study conducted in 2000, concluded that people whose primary diets consist of bass, carp, suckers and northern pike minnows fished from the Newberg pool, face a cancer risk 19 times greater than the general public. The study found that just occasional consumption of those fish doubles the likelihood of cancer. © Copyright 2004, OPB k,;;,, http;//www.publicbroadcasting.net/opb/news.newsmain?action=printarticle&ARTICLE I... 4/20/2004 OregonLive.com's Printer-Friendly Page Pagel of 2 0mgonLive.com Everything Oregon Parasites blamed for fish ills, not pollutants OSU scientists say an infestation harmless to humans leads to malformations in fish from the Willamette River's Newberg Pool Wednesday, January 14, 2004 JOE ROJAS-BURKE An unusually large number of fish with kinked spines, fused vertebrae and other deformities first gained notice in 1992 in a stretch of the Willamette River near Portland. And for the past 10 years, state agencies have spent hundreds of thousands of dollars searching without success for the pollutants or other agents that might be to blame. Now, scientists at Oregon State University say they have solved the mystery, claiming that parasites - not toxic chemicals are responsible for the excess of malformed fish in the Newberg Pool, a slow-moving, 30-mile stretch of the Willamette between Newberg and Oregon City. "The tie-in with the parasites is extremely tight," said study leader Larry Curtis, a professor and head of Oregon State's department of Environmental and Molecular Toxicology. The suspect parasites, unlike toxic pollutants, pose little risk to human health. Cooking or freezing kills the organisms in infested fish. To make the parasite connection, the researchers carefully examined tissues from more than 240 deformed chiselmouth minnows and northern pikeminnow collected from the Newberg Pool. Minnow species are the most susceptible to the bone deformities. They found parasites attached to or inside the bone deformities in 70 percent of the fish. Michael Kent, the group's microbiologist, identified the main parasite to be a species in the fluke family, a relative of trematode worms already known to cause deformities in frogs and fish. Some fish were also infested with a myxozoan parasite related to the species that causes whirling disease in Pacific salmon. For further confirmation of the parasite connection, the researchers exposed healthy young minnows in the laboratory to flukes taken from the Newberg Pool, where the parasites spend part of their life-cycle hitchhiking on snails. The fish developed bent spines, fused and split vertebra, and other bone deformities identical those seen in wild fish. The flukes drill into the developing bones of newly hatched fish then encapsulate themselves in cysts that interfere with the normal growth of bone. Gene Foster, an expert with the state Department of Environmental Quality, said the preliminary findings seem credible. "It does seem that they have been able to provide at least a mechanistic explanation," he said. Studies by DEQ have never found a clear connection to toxic pollutants, which are no more concentrated in the Newberg pool than in adjacent waters with no excess of fish deformities, Foster said. http://www.oregonlive.com/printer/printer. ssf?/base/&ont_page/ 1074084929175221.xm1 4/20/2004 OregonLive.com's Printer-Friendly Page Page 2 of 2 Still, the Oregon State group also searched for a pollutant connection. They compared water and sediment samples from the Newberg pool to a site near Corvallis, where malformed pikeminnow and other fish are rarely seen. In the water samples, they found no differences in concentration of metals, or a variety of persistent organic compounds including dioxin and PCBs. They also found no difference in persistent organics in sediments, but they have not yet completed the comparison of metals in sediments. Going a step further, the researchers removed the ovaries from a sample of pikeminnow as they neared spawning season to look for minute quantities of pollutants that might be passed into eggs to cause deformities. They found no significant difference between the levels of PCBs and related pollutants in the ovaries of fish from Newberg Pool and fish collected near Corvallis. Travis Williams, executive director of the conservation group Willamette Riverkeeper, said the findings offer some reassurance about the river's health but that pollution remains a problem. Contamination by mercury, PCBs and dioxin, for instance, is high enough in much of the Willamette to cause health authorities to recommend strict limits on how much fish people eat from the river. Pregnant women are advised to eat no more than one serving a month. Williams said the study leaves unanswered whether human disturbance is making fish more vulnerable to parasites. "If it is indeed a parasite, we then need to ask that question," he said. Fish biologist Douglas Markle, one of the Oregon State researchers, said they still can't explain why the parasites cause more problems in the Newberg Pool. The parasite has probably been around for decades. Markle said museum specimens collected in the 1850s show the same kind of bone malformations caused by the fluke. Some yet-to-be-discovered pollutant might be stressing fish in the Newberg Pool and leaving them more open to attack. But Markle said it's just as possible that conditions in the Newberg Pool are ideal for producing large numbers of parasites. Lab studies showed that increasing parasite exposure correlates with increasing numbers of deformities. The fluke parasite requires a series of hosts: from snails, to fish, to fish-eating birds or mammals, then back to snails. To sustain large-scale infestation, the hosts have to mingle in sufficient numbers at the right time. Markle said the flukes must leave snails in a free-swimming form just when the fish are vulnerable, within the first few weeks of hatching. Joe Rojas-Burke: 503-412-7073; joerojas@news.oregonian.com Copyright 2004 Oregon Live. All Rights Reserved. http://www.oregonlive.com/printer/printer.ssf?/base/Eront_page/107408492917522l .xml 4/20/2004 Skeletal Abnormalities, Center for Fish Disease Research, Oregon State University Page 1 of 2 CENTER FOR FISH DISEASE RESEARCH" OREGON STATE UNIVERSMY ~ VIA- Site! „ ; ; ~ Search ® yt • _QFQRio_nt~ Skeletal Abnormalities Associated with Parasites in Fishes from the Willamette Valley ■ About the Center. A high prevalence of skeletal deformities has been observed in various fishes from the ■ !D Qglawas-s_$-P-41-rtna.n Willamette River for many years (see Markle, D. F. et al. 2002. Northwest Naturalist 83: 7- 14). Surveys have consistently shown tnat precaudal skeletal lesions are more prevalent ■ Some Dlseases Un4ler near Portland (i.e., Newberg Pool), leading to the hypothesis that toxicant exposure may be lmtsail9atlnm the cause. The Oregon Watershed Enhancement Board has funded a project at OSU (L. Curtis, PI; K.A. Anderson, J.J. Jenkins, M.L. Kent and D.F. Markle. Co-Pls) to investigate ~urrent_P_4!bec~t!Ons, the etiology of these lesions (see http-I Qr~QgQnstate-.0vLaQ -VriWnew~ arch12Q%WanO Inewb0rg.htm) Examination of many affected chiselmouth chub, northern pike minnow and peamouth chub ■ ~FDR Facllldg collected from Newberg Pool using histology and in whole mounts of cleared fish showed Eslutarn~rt6 that most lesions are associated with infections by a metacercariae of a digenean trematode, which we Identified as Apophallus sp., probably A. donicus. We have also pl~~esaLnas recreated the condition in the laboratory by infecting parasite-free (lab-reared) fathead $Ghedi t4. minnows to the cercariae of the parasite collected from snails from Newberg Pool. Myxozoans (Mxyoboius sp.) were also found associated with the lesions, but to a lesser ■ ~!tD tO~Q~-CSR, extent than the worm. Our investigation, therefore, Indicates that the metacercaria is at least partially responsible for the high prevalence of skeletal deformities that have been seen for many years in • cyprinid fishes from certain regions of the Willamette River. A question remains: given that that the parasite is probably a major cause of skeletal lesions in these fish, why are the lesions more prevalent near Portland?. PHOTOS- Whole mount, cleared fish, histo, experimental infection Metacercariae of Apophallus associated with spinal curvature (white arrow), and near anal fin (black arrow). Chiselmouth chub. Whole mount, cleared and stained with alcian blue and alizarin red S. "~cu i Histological section showing two metacercariae associated with lesions in the vertebrae of a northern pike minnow. i Two metacercariae of Apophallus in experimentally C infected fathead minnow. +AriY -di" ;i "si i http://oregonstate.edu/dept/salmon/projects/skeletal-parasites.html 4/20/2004 Skeletal Abnormalities, Center for Fish Disease Research, Oregon State University Page 2 of 2 A myxozoan similar to Myxobolus cyprini was also associated with some skeletal lesions in northern pike minnow. [ Contact Us I Frequently Asked Questions ] ( Q %qq $tat@ V-nivgu;lty (QS ll~Qisol imer ] [ Updated: Thursday, December 18. 2003.1 http://oregonstate.edu/dept/salmon/projects/skeletal-parasites.html 4/20/2004 7~ MEMORANDUM TO: Dennis Koellermeier Public Works re for FROM: Sally U. Mills Water Qualit ram Coordinator RE: Public response regarding Tigard's acceptance of fluoridated water DATE: April 19, 2004 Late last year the City of Beaverton confirmed their decision to fluoridate their water supply. As a wholesale water provider, Beaverton would be providing wholesale water customers, including the City of Tigard, with a fluoridated supply of drinking water. Upon receipt of this information, staff members were directed to begin a public notification campaign informing all Tigard Water Service Area residents that the drinking water supply would contain some levels of fluoride beginning in May of 2004. The media campaign began in January 2004 with an announcement in the January edition of Focus on Tigard and Community Connectors. These efforts were repeated in February and included an announcement in the February edition of Cityscape. In March, announcements were placed in the monthly edition of Focus on Tigard and Cityscape. Bill stuffers announcing the introduction of fluoride were sent to water customers during the months of March and April. In addition, a section of the Water Division's website was dedicated to the subject of Fluoride and covered such topics as - the History of Fluoride in Drinking Water, Facts about Fluoride, Sources of Fluoride and Helpful Links. Copies of the information are included as attachments to this memo. Once a start date is confirmed, staff intends to submit press releases to local newspapers as well as provide an announcement in various city-sponsored media avenues including the City's newsletter, cable access television and the 'Nebsite. Since the beginning of the public notification campaign, public response has been quite minimal. The number of calls received did increase during the period in which bill stuffers were delivered to water customers. The exact number is uncertain due to the fact that the question, "Does Tigard have fluoridated water?" was answered by various city staff members. Those requesting more information were directed to me, the Water Quality Program Coordinator, and I was able to track the calls using the city-owned database program - Hansen. The majority of calls I received were from parents who provided their children with fluoride supplements and were concerned about "over- medicating" their children. Their question of concern was "What level of Fluoride will I receive from my tap?" After explaining the intricacies of the water system and the parameters affecting the levels of fluoride received by customers, many expressed their desire for Tigard to make a decision, one way or the other, fluoridate or not fluoridate. The mixing of water supplies and delivery of a diluted level of fluoride is frustrating to parents trying to provide their children with an optimal level of fluoride. A couple of calls were received from residents adamantly against the acceptance of a fluoridated water supply. These residents have asked that their names and concerns be "on the record" and have been included as an attachment to this memo. Overall, I received close to 100 calls regarding Fluoride during the past 4 months and, as mentioned before, a large majority of the calls received, were to request and/or verify information regarding Fluoride, with very few voicing their "negative" opinions regarding fluoridated water. Attachments: Focus on Tigard Announcement - January 2004 Focus on Tigard Announcement - February 2004 Focus on Tigard Announcement - March 2004 Focus on Tigard Announcement - April 2004 Cityscape Announcement - February 2004 Cityscape Announcement - March/April 2004 Community Connectors Announcement - February 2004 Community Connectors Announcement - April 2004 Website Information s Customer Opinion - SR# 8445 Customer Opinion - SR# 8294 i 7 ~y .i. .5..~ £.1 _t.... r. '•'...~_.~...~~.s..-... ...Zr.. ..r r. Yal:~i ,.t .L. ♦s ~NI%.. :t..7 ic Works U dates p Water, con't 7' L a Attention Alf Tigard Water Service r Area Residents majority of Tigard 's water supply is purchased from wholesale water providers: Joint Water Commission (JWC) - Portland Water Bureau JWC delivers water to Tigard via the Beaverton water distribution system. o Presently, the City of Beaverton is scheduled to begin the injection of fluoride into its drinking water supply by April of 2004. • The water supply delivered to Tigard from the JWC will be fluoridated. For more information: Please check the Water Division web page at www.ci.tigard.or.us/water or contact Sara Danz, Water Conservation Coordinator, 503-718-2599 or Sara@ci.tigard.or.us oz - oil- Fluoride comes 1-o Tigard ♦ Tigard purchases water from: ♦ Portland Water Bureau (PWB) ♦ Joint Water Commission (JWQ 4 Currently neither supplier fluoridates ♦ JWC water is delivered via Beaverton ♦ In April/May of 2004: 4 Beaverton will fluoridate their water supply ♦ Beaverton will deliver fluoridated water to Tigard VGVI~ILI t 01 Mr 10 1. w Works Updates h. Y .7 s Cont. water, ~r } r ~ Attention All Tigard Water Service Area Residents The majority of Tigard's water supply is purchased from wholesale water providers: • Joint Water commission (3WC) • Portland Water Bureau )WC delivers water to Tigard via the Beaverton water distribution system. Presently, the City of Beaverton is scheduled to begin the injection of fluoride into its drinking water supply by May of 2004. The water supply delivered to Tigard from the jWC will be fluoridated. For more information Please check the website at www.ci.tigard.or.us/water or contact the Water Quality Program Coordinator, Sally Mills at 503-718-2604 or sally@ci.tigard.or.us Lt:UIU1L1 I Y 5 FRIP ®~k-c)4 i" k.?&i-,.~,...... ~..___e"_'~ 'y i._.. '___.._.......,s._~..... ^'C _.c F.~ ..y~ X4.1.. r ...w Y- Y, t.,-.oY'r Works Updates . P u.b rt4 s. Water Cont. t 11 Attention All Tigard Water Service Area Residents • Beaverton will begin fluoridating its water supply this May. ` Including the supply of water sold to Tigard. • An injection start date has yet to be confirmed. • Updates will be provided as information becomes available. For more information Please check the website at www.ci.tigard.or.us/water or contact the Water Quality Program Coordinator, Sally Mills at 503-718-2604 or sallffld-tigard.or.us 1.. iylA►YOR s+- e Or~.1~4~1,~. Y yt r, {ti. x 'S a'Z►1i~.i+l4 1~~~+QCIYI r' A• c ~tn ~yj ~p -°t ~t~1 Z'~~t1 s~~r~ +'it ~ 1 ' : sz"T'" 7 7 " Tt s F nn~n~i oar Fa a ~'j,'1~~~ i<!~ ~ 3~.t.}.,.,,y{. 3{. ~,~tt4e tom??{." , •n•x M.at4 ~'Ea`,s r w +e nr , i :x .c, yy-° 'y> t s x+.r.. ~ n }~I,"ryd, d4 r".Y✓°, 1 ~:~f3r 1E ~,-_,r' 1-` '7 c t~~ t~ sr + c-~ ift ay , . t ~ c 3 c iNr'r~j°I4L'`.s~`'..,.1:^I.L'r {~-''Y 5 t~J i e..a „gf4_sil ~'IT'IDt1t., ) r:. i j . ~•r',t 5,.. r i• ` , ~.ii f+'7" ~'I.~Ikt.r it': 't2 , . ,i°a^b:.C.'1~~.a 4'S:I'fj~t1~~e,[f r".~,,,y S6 ~°'S: ' ~{ra:: sY .,H L, 'v Lr ,y tytt' • t , ~yti February - Water Matters IWO < t ; ~~-IN' Conservation Cross connection Aquifer Storage and Recovery y' t j r Quality Future supply tJa t t Tune In! If you have Focus ideas contact Liz Newton at rx EDUEE;'~ r; 1Lz(~clttgrtrt~orus or 1 503 639-4171, ext. 2412. ~tYtt~nl t l-~~j o IN tl,Community Assessment Program update N~ CAP walks were conducted in Areas 22, 2a and 2b in January. To view the i ° " • .it r, r report to citizens for one of those areas, log onto wuw.ci.ligard.vr us, click on z L' + BI Comm-unity Assessment Pro gra m under hot topics and click on a CAP area ma k 7 45 Y~i No web access? Call Liz Newton at 503-639-4171. The schedule for CAP walks in February are as follows: ~ ,;u •i.:T;,;i Feb. 4 -Area 33, Feb. 11 -Area 9, Feb. 18 -Areas 18, ] 9 & 40, Feb. 25 -Area 13 it7r News from your Public Works department Dog parks - Summerlake Dog Park will be closed January. February and i : March and is scheduled to re-open in April. Potso Dog Park is open weekends. dter~sngy' { +F Tj* f t ° The Ash Street Dog Park is open everyday dawn to dusk. TVTV Cableeast Park reservations go "on-line" - The on-line reservation service is expected to be available in February. On-line reservations will receive a 15 discount. Council business meetings shown as Sandbagging station - The FREE "self-serve" sandbagging station across from follows: the Tigard %Vater Building at 8777 SW Burnham Street is open. Live Coverage - (Comcast) Channel 28: Fluoridated water - Attention AU 27gard Water Service Area Resi- 2nd and 4th Tuesday each month at dents! Almost one-half of our water is delivered from the City of Beaverton's 7:30 p.m. distribution system. Beaverton will start fluoride injections as early as April 2004 at Replays of the most recent meeting air which time they will be delivering a fluoridated supply of water to the City of on Channel 28: Thursdays' 9 a.m. & Tigard. 11 p.m.; Fridays' 7 p.m.; Saturdays' poster contest - "SAVE WATER, ITS A WAY OF LIFE!" poster contest has 12 p.m.; Sundays' 4a.m.; Mondays' started. See the web site for contest rules. 3 p.m. ('Following 2nd and 4th Tuesdays) For more information concerning the above topics, please contact'rigard Public Works at 503-6394171 or check the web site at unvmci.iigard.orus. Page 2 www.cl.tigard.or.us CITYSCAPE citysc ape lvewsl6tter Automated inspection Public Works presents... request system Make your park reservations ON-UNE - Park reservations can now be made on-line at u+wmci.tigard.vrus, In addition, -S' =9: The Building Division will imple- `X ment he automated inspection request those making park reservations on-line will receive a 85 discount. Computer stations are available at Tigard's City Hall, Public Works 9. system this summer. The system will let permit holders schedule or cancel Annex and Library for anyone without internet access. ttf building, plumbing, electrical and Parks and recreation update - The Park and Recreation Advisory Board will mechanical inspections using a touch- have a joint meeting with the City Council on March 9 at 6:30 p.m. Topics will tone phone. It will also provide instan- include: conducting a survey to assess resident interest in park and recreation taneous information on the status of programs; Board and Council vision for the community; interest in creating a park permits and inspections. This service and recreation district; Skate Park plan; and youth form. will be available to all persons who Fluoridated Water - Tigard receives 4 million gallons of water per day from purchase permits with the city. Look the Joint Water Commission ()WC). This water is delivered via the City of for more information in future editions Beaverton's distribution system. Once Beaverton begins fluoridating their water in of the Cityscape. May of 2004, Tigard's water will be fluoridated as well. Tigard's daily demand for water fluctuates from 4.5 to 14.5 million gallons per Broadway Rose day. To meet dernand, Tigard also purchases unfluoridated water from the Portland The Broadway Rose Theatre Water Bureau and uses city-owned groundwater wells. Water from these sources is Company will present a one-night only mixed in the distribution system so residents will receive water containing varying cabaret performances on March 20 with amounts of fluoride. Richard Gray performing his riotous act, Cleaning the streets and sidewalks - As the ice and snow of this winter Cray Matter fade, a large amount of sand remains on the streets. Crews have begun to clean the Mr. Gray grew up in Tigard and is roadways and appreciate your patience during this process. The streets now one of Seattle's favorite composers department would like to remind residents that clearing winter debris and cabaret artists. S from sidewalks is the responsibility of home and business owners. The evening will surely produce Meter maintenance - In an effort to make water meters Marc lots of laughs as Mr. Gray embraces his accessible for meter readers and to allow meter reading to he completed more wicked parodies. He may even surprise efficiently, crews provide routine maintenance to water meter boxes. This includes his audience with a few nostalgic and cleaning out the meter box and clearing the area surrounding the box as well as tender moments as he accompanies replacing boxes in poor condition. Customers are encouraged to keep the area himself on grand piano. near their water meter accessible. On April 17 Portland's own Shirley FREE "self-serve" sand bagging station - Since the seasons heavy rains Nanette performes in An Everting with contribute to the elevated levels of storm water run-off and the potential for Shirley Nanette. Ms. Nanette will sing flooding incidents, the City of Tigard has set up a FREE "self-serve" sand bagging some of her favorite jazz and gospel station. The station is located across from the Tigard Water Building at 8'? 7 SW selections as well as some standards. Burnham Street. Each cabaret will have two perfor- For more information contact Public Works at 503-639-417. • mantes: 3 p.m. and 7 p.m. The perfor- mances will be held at the Tigard Community Friends Church located at I 15800 SW Hall Blvd. in Tigard. Tickets I k, ~ , G „ ~ ' . tee a~ r i e ~ •ireeC j are 812 each; $10 for summer season $3i 4 a clori FR I. ! ,x''47 1: C <t,+Y+L ~,tiCl subscribers. Seats are limited. ~ ' . ex~~j~~/h~.''~}7~,g~. ~ ~h z~. Tickets may be purchased by calling i~'Ynrire uvtrtaftr;1,~~ 'I1ie Broadway Rose box office 503- 620-5262. ~5 " ""'R n ?„a r4 tw March/April 2004 www.ci.tigard.onus Page 3 Park Reservations NOW available "On-Line"I Park reservations can be made on-line starting February 9t'. To make your reservation today, go to the City of Tigard's website at www.ci.tigard.or.us and click on the Tigard's Parks. Those using the on-line service will receive a $5.00 discount towards their reservation. For more information, contact the Parks Manager, Dan Plaza at 503.639.4171 or Daniel(a)ci.tiaard.or.us. "SAVE WATER, IT'S A WAY OF LIFEI" Poster Contest The City of Tigard is pleased to announce a poster contest for elementary students in grades first through fifth that live within the Tigard water service area. To enter the contest, students need to design a poster based on our water wise theme, "SAVE WATER, IT'S A WAY OF LIFE!" Fifteen posters will be chosen for the creation of our 2005 water wise calendar. Entries will be judged on theme expression, creativity, and artistic skill. For contest rules contact the Water Conservation Program Coordinator, Sara Danz at (503) 718-2599 or email at saraCaD-ci.itgard.or.us. Cleaning the Streets of Tigard Crews have begun to clean the roadways and appreciate the patience of the residents during this process. The Streets Department would like to remind residents that clearing sidewalks are the responsibility of home and business owners. For more information, contact Howard Gregory, the Streets Supervisor at 503-718-2606 or at howard(d)-ci.tigard.or.us. Tigard to receive fluoridated water The City of Tigard purchases 4 million gallons of water per day from the JWC. This water is delivered from the JWC treatment plant in Hillsboro via the City of Beaverton's water distribution system. Currently, the City of Beaverton is scheduled to begin fluoridating their water supply in April/May of 2004. At this time, Beaverton will be delivering a fluoridated supply of water to Tigard. In order to meet customer demand for water, Tigard must also purchase water from the Portland Water Bureau and use city-owned groundwater wells. These sources will NOT be fluoridated. As water demands rise with the change of season, the water from our various suppliers are mixed in the distribution system. Due to this "blending" of water, Tigard Water Service Area residents receive water which contains a per-enrage of Beaverton's fluoridated water. Customers will be kept informed as more information becomes available. To learn more about fluoridated water, check out the City's website at www.ci.tigard.or.us/water. If you have any questions anal/or concerns, please feel free to contact the City of Tigard's Water Quality Program Coordinator, Sally Mills at 503- 718-2604 or sallyCa?ci.tigard.or.us. FREE "Self-Serve" Sand Bagging Station Due to the increasing potential for flooding incidents a FREE "Self-Serve" Sand Bagging Station has been set up across from the Tigard Water Building at 8777 SW Burnham Street. Residents, especially those who have experienced flooding in the past, are encouraged to use sand bags as an effective tool in eliminating and/or decreasing flooding events on their property. 0002-05-04.doc Attention Tigard Park Usersl • On-line reservation capabilities for park facilities are now available at: www.ci.tigard.or.us • Summerlake's dog p remains closed as crews continue to rehabilitate the turf. • Potso Park will open for weekdays at 4:30, starting Monday, April 5tn • Bonita Park is OPEN. • The covered shelters at all Tigard Parks are now open for use. • The soccer fields at Cook Park will be open for season starting April 17tH If you have questions and/or comments, please contact the Parks Manager, Dan Plaza at 503.639.4171 orDaniel(a)_ ci.tigard.or.us. Phase 11 of the Aquifer Storage Recovery (ASR) Program • The pilot hole for ASR Well #2 is scheduled for completion this April. • Pump tests will be conducted to verify the site's capabilities. • Project is still on schedule for completion by December 2004. For more information, contact the Public Works Engineering Manager, Brian Rager at (503) 718-2471 or at brian(a~ci.tigard.or.us. Annual Poster Contest The Water Division is still accepting submissions for our 4th Annual Poster Contest. This year's poster design theme is "SAVE WATER, IT'S A WAY OF LIFE!" Winning posters are used to make our 2005 water wise calendar. For a copy of the rules and/or more information, contact the Water Conservation Program Coordinator, Sara Danz at (503) 718-2599 or at sara(aJ)_ci.tirard.or.us. Fluoride Update Beaverton is still scheduled to begin fluoridating their water supply this May. At that time, the water Beaverton supplies to Tigard will contain fluoride. An official "start" date has yet to be confirmed. For more information regarding fluoride, view the City of Tigard's Water Division website at www.ci.tipard.or.us/water or contact the Water Quality Program Coordinator, Sally Mills at 503-718-2604 or saliy(a)- ci, flaard. or. us Storm Water Division begins monitoring for the West Nile Virus To date, the West Nile Virus has NOT been reported in Oregon. Crews will begin sampling & monitoring mosquitoes for West Nile this April. Multnomah County's Vector Control has been contracted to perform larvicide mosquito control at city owned wetlands. Unfortunately, the City is unable to perform. mosquito control on private properties. Mosquitoes lay their eggs in slow moving waters. As such, residents are encouraged to eliminate sources for standing water such as buckets, old tires and wheel borrows. For more information contact Eric Hand, WW/STM Supervisor, at 503-718-2607 or email at eric(cD_ci.tiaard.or.us. 0004.02-04.DOC City of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride - Pagel.of 1 Home Welton to-thee City q f T'igc1Irdp. t3rQgo#t Search . , Search for... City Hall ;Business ;Community Police Library Help 19 Al Quick Links Fluoride - Introduction. }dome Fjo_m-a > Qity__FZail > Departments > Water > VSlatar.Qua.l..tty .Program > Fluoride - Introduction :..$id A.dyArtil$ mgnts CCi y Council Agenda Tigard Water Service Area Receives Fluoridated Fluoride Inform ma;apes ey.fftettor Water 6 Introduction Constr iquon in Tigard :•Pey-o smmut co P For over ten years the City of Tigard has been S The History_ of f :•€nn~aia~~ pursuing ownership in a long-term water source in America s_Pu Water Systems Forms capable of meeting the current and future water 6 Facts about Flu :.7011 ODDOrt Lr0t1PaS demands of our customers. In the past month, the City Now- Q 1-g3!r-0? of Tigard found Itself one step closer to obtaining that 6 Sources of Fluo News goal. In January 2004 the City of Tigard became a 6 Helpful Links :.pa#katn-Tigard member of the Joint Water Commission (JWC). The Tigard Municipal Code JWC is a water system whose members include the VylulnLrttiltl4;< Cities of Beaverton, Hillsboro, Forest Grove and the ::..Ytnmt_PQnpROl Tualatin Valley Water District. This filtered system draws its water from the Trask and Tualatin Rivers Watershed. Online Services Online Services Maps As a member of the JWC, the City of Tigard will purchase approximately 4 million gallons of water each j'.h1h_r@ C tat°g- day, which is close to one-half of our annual water WIUnet supply. This water will be delivered via the City of 1. QnllrleJFAr-i` Beaverton water distribution system. ReservatiQas s. UAliitY. Pa.Yments It is important to note that during the past two years, :..Vendor Rggistration the City of Beaverton has been debating on whether or not to add fluoride to its drinking water supply. In late 2003 the Beaverton City Council approved the development of a fluoridation plan. Fluoride injection is scheduled to begin as early as May 2004, at which time Beaverton will be delivering a fluoridated supply of water to the City of Tigard. Tigard Water Service Area residents will be kept informed as more information becomes available. To learn more about fluoridated water, click the informational links to the right. If you have any questions and/or concerns, please feel free to contact the City of Tigard Water Quality Program Coordinator, Sally Mills at 503-718-2604 or salt ci.tigard_or.us. P~n~~r Frian.dly_Version (IE 5.0+ or Netscape 6.1+ only) Questions, comments, suggestions? FZII out_the feedpp _ck form. Le3al Disclaimer r vary Policy CLty of Tiyar¢,,._1.31~_5~1~H,aIIYBIv_d~_[iga.rct, gR_9.7223,_503-639,-4171 hup://www.ci.tigard.oT.us/city_hall/departments/water/water quality/fluoride/default.asp 4/19/2004 lye City of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride Page 1 of 2 Home welE4lle to the search 'Police Library : Help ZS A, Search for... city Hall ;Business Community . . Quick Links The History of Fluoride in America's Public Water Systems 11:12m_e Home > City_hZali > Departments > Water > Water_Qaality Prpg.ram > Fluoride > The History of Flu, Bir! Ativ~rlls~m¢nts America's Public Water Systems City Council Agenda 9ltysc4p@_Iew;ig1tter In the early 1900's a dentist Fluoride Inform » Constructlon in Tigard in Colorado observed that 6 Introduction Dg_v_etop-menAAC¢dg children in towns with a high The History of I » Events Calendar amount of naturally occurring in America's Pu Forms fluoride experienced mottled Water Systems :..0 1~Qppr unties teeth however it was noted p Facts about Flu that the residents of these - New W-Tirard? communities also had strong teeth, few cavities, and • Sources of Fluo ~ very few had lost any teeth. Additional research 6 Helpful Links » Perks in Tigard showed a remarkable relationship between the Tigard Municipal Comae concentration of waterborne fluoride and the absence Vs.htv!4 r_QPPort_grA0es of dental caries (cavities). Once the role of fluoride in Water Div_isikn water was determined in 1945, cities throughout the United States began adding fluoride to their drinking Online Services water supplies. » GIS QPJl1ne_Maps It is the responsibility of the US Environmental xubraa►cataiaa- Protection Agency (EPA), under the Safe Drinking Water Act (SDWA), to regulate the amount of fluoride :.Online_Park in drinking water. The Center for Disease Control and R¢~~~IQ-" Prevention (CDC) prescribes an addition of fluoride is uctlity_Pay_ments. from 0.7 mg/1 to 1.2 mg/I to have appreciable dental Vendor Registration significance. At a fluoride level of approximately 1.0 mg/l the optimum condition exists for maximum reduction in cavities with no aesthetically significant mottling. In 1986 the EPA set a Maximum Contaminant Level (MCL) of 4.0 milligrams per liter (mg/L) to protect against crippling skeletal fluorosis, an adverse health effect. In addition, EPA set a non-enforceable Secondary MCL of 2 mg/l to protect against dental fluorosis. Today, nearly two-thirds of the United States population which is served by public water supplies consumes water with "optimum levels" of fluoride. In the State of Oregon, 22.7% of Oregon's population is served by public water systems with "optimum levels" of fluoride. In the metro area, the Tualatin Valley Water District and the City of Forest Grove both currently fluoridate their water. The American Dental Association, the American Medical Association, the United States Public Health http://www.ci.Tgard:or.us/city_hall/departments/water/water quality/fluoride/history.asp 4/19/2004 m7 City of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride Page 2 of 2 Service and the American Water Works Association (AWWA) have all endorsed the addition of fluoride to drinking water. For more information contact the Water Quality Program Coordinator at 503-718-2604 or sally,@ci,tigard_or.us. P.rintQr Friendly_Version (IE 5.0+ or Netscape 6.1+ only) Questions, comments, suggestions? Fill+out the feedback.form. Le_ga - isclaimer primacy Policy G~ of Tiga_rc~~ 1~13~ SW Fla.li BI_v_d, Tigard., OR 9722~~_5.03=6~9-4171. http://www.ci.tigard.or.us/city_halYdepartineiits/water/water quality/fluoride/history.asp 4/19/2004 City of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride Page 1 of 2 Home Y ftle:f1 the 'CA 1jrSearch City Hal ;Business Community Search for... Police library. Help lg Al Quick Links Facts about Fluoride Home HcLrrsg > Ci4y_H_,1.1 > Ds pa.rmints > Water > W.~er_Quality Pr99ram > Facts about Fluoride :..~i~ldyerti~~:3sents City Council Agenda o Fluoride is a naturally occurring Fluoride Inform Gtsx~~~RS►!eer element. • Introduction Construction in Tigard D~~lop ent_~gdg . Water systems throughout the tThe erica' _of, f j+ nts Calendar United States have added ri_ America' Au Forms fluoride to their water supplies since 1945. This ater t lu h ]ob QRD4rtunitle process is known as "fluoridation". a F Facts about Flu A Sources _of...Fluo News • American water supplies have low concentration 6 Hel_pfu.l L n_ks Park>i± ltzTlg~~~ levels of fluoride. :.Tigard Muni Ip~i S e Fluoride, when administered at low levels of VQI1~~S4a_r oppQCturAl[es concentration, is proven to help prevent tooth -Aer Dlvis(on decay. Online Services MThe American Dental Association (ADA) endorsed fluoridation in 1950, GIS Q[~I[~se Map; reaffirming its endorsement in 1997. :..~ItLrary Ga 14s- The American Medical Acsociation endorsed fluoridation in 1951, and Q011no Park reaffirmed its endorsement in 1996. The U.S. Rese tpVAns Public Health Service has also endorsed ucitity_PPy_mgncs fluoridation. The American Water Works a Vendor Realstratlon Association (AWWA) endorsed fluoridating public water systems in 1976. The endorsement was reaffirmed in 1982. e In April 1999, the Center for Disease Control and Prevention (CDC) proclaimed fluoridation to be one of the top ten greatest public health achievements of the century. . In 1995, the U.S. Surgeon General estimated that 62 percent of Americans --approximately 167 million people-- had access to fluoridated water. • Drinking water's fluoride content is;" *limited under federal law. The maximum level of fluoride deemed acceptable by the U.S. Environmental Protection Agency (USEPA) is 4 milligrams per liter (mg/Q. The CDC has established the "optimal level" for fluoride content in drinking water to be the in the range of 0.7 mg/L to 1.2 mg/L. e Despite fluoridation's benefits to dental health, exposure to high levels of fluoride can cause http://www.ci.tigard-or-iis/city_hall/departments/water/water quality/fluoride/facts.asp 4/19/2004 Cit y of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride Page 2 of 2 dental fluorosis, a condition which leads to mottled tooth enamel, tooth discoloration, and in some cases erosion of effected teeth to the gumline. • The US Department of Health and Human Services has not recognized a causal link between low-level fluoride exposure and occurrences of cancer, brain damage or osteoporosis. . The USEPA has found a link between prolonged exposure to high-level fluoride concentration and skeletal fluorosis, a condition similar to osteoporosis, as well as digestive and nervous system disorders. For more information contact the City of Tigard Water Quality Program Coordinator at 503-718-2604 or saliva ci.tiaard.or.us. ~prin.r FrigndJ.y_Ve_rsJon (IE 5.0+ or Netscape 6.1+ only) Questions, comments, suggestions? Fill qut thC_f~.as7Cl~f9rln. L,9q-41Disclaimer Privacy Poles of Tigard. 13~~Vy H~II B~Yd, Tigard, gR 97223y.93~4171 http://www.ci.tigard.or.us/cit3_hall/departnents/water/water_quality/fluoride/facts.asp 4/19/2004 City of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride Page 1 of 1 ' Home Name to the r City .of Tigard, Oregon Search Search for... :City Hall Business 'Community Police library ;Help 19 Ai Quick Links Sources of Fluoride fiome ".me > City Hall > Departments > .waer > water Quality _Progrin > Sources of Fluoride stA0v_Qrttserpents s. City Council Agenda Fluoride is available in : ' u 4 Fluoride Inform s~tysprN..e>±~sl~tter various forms. Forms of t b Introduction structto_"I Ttga~ fluoride that can be applied xkmtvl_opmont Code directly to teeth Include: 9 The-His tory of_I in America's Pu Events C$le~dar • Toothpaste; ti. Water _Systems t. Form I. • Mouth rinses; and b Facts about Flu - ipr ct £ • professionally applied • Sources of Fluo N.~v! sar~~ fluoride treatments available in the dental A Helpful Links News office). h EClso-trLTlgar..d a Tigard Muniopal Code These methods of delivering fluoride are more h V_ 9Ju.ntoer.QPpQr'tunjtl.es expensive than water fluoridation and require a W_at-ar Division conscious decision to use them. However, the widespread availability of fluorides, via water Online Services fluoridation, toothpaste and other sources, has resulted in the steady decline of dental caries S. GIS Q'-'u-"-0-maps throughout the United States. ~.tbrpiY Catalog-. Children, whose dentists have ~Qnllnrk evaluated as being at high risk for gc~rturs tooth decay and whose home water a y._tllJxjt..Pay_ments supplies contain low amounts of Vendor Registration fluoride, can take dietary fluoride supplements. This daily supplement, which can be prescribed by a dentist or a physician, should be taken only by children if the home water supply has been verified to contain a low concentration of fluoride. L To learn more about fluoridated water, check out the City's website at www.ci.tigard.or.us/water or con,.act the Water Quality Program Coordinator at 503-718- 2604. it ~ ~ E1Lt_er Fr~ll4l~k ~el_~oR (IE 5.0+ or Netscape 6.1+ only) Questions, comments, suggestions? F11L Wt_tha-fgC.d_ s.-Ck form. Legal Disclaimer Privy Policy City. of Tigard, ~.2.5...•SN.Hall13-lYd,. Tigard, OR 97223, 503-639 4171. http://www.ci.tigard.or.us/city_halUdepartments/water/water quality/fluoride/sources. asp 4/19/2004 City of Tigard > City Hall > Departments > Water > Water Quality Program > Fluoride Page 1 of 1 Home w0cm 4 the Search Search for... city Hall j ;Business Community ;ponce Library Help 19 Al Quick Unics Helpful Links 1. Home Moms > City Hall > De.pa.rtments > Water. > Wa .Qual ty.•Program > Fluoride > Helpful Links si. Ald..Advertisements CIU Council Agenda Organizations FI I. !Cityscape Newsletter a.Consttuattan_In.Tlgard • Oregon Department of'Human Services (ODHS) - Drinking a 0evoilopment Code Water Program (http://www.dhs.state.or_ us) ,t~sce n ts_C s l A n d o r ~•Partns • Center for Disease Control and Prevention (http_//www.cdc.gov_) s! I.40.0pportunitle• 'lr Now to Tigard? t.News • American Water Works Association (http.:11www.awwa,org) ~ s. Parks In Tigard s• TWorsd..Municlpal Code Articles s. Volunteer Opportunities ~•.1K.ator ptv)slon • Oregon Systems Adjusting Fluoride to 1.0 mg/L (1.0 part per million) Online Services http://www.dhs.state.or._us/publichealth/dwp/does/flu_oride.o_d..f e.GIS..Onllnomaps • Water Fluoridation: Background Information 1..l.lkraryCatalog- http:/Lwww.cdc.,..go..yloralhealtbLf ctsheets/fi-backq.round.htm ItVSUrtat r.CAlne.Park • Populations Receiving Optimally Fluoridated Public Drinking AsoArmattoes Water r. Utillty._Psyments http://wwwcdc.goy[m_rnw Jpreviewlmmwr.ht.m.. I/mm5..107a2. htm 1•Ysindar RooIstratton • Fact Sheet: Fluoridation http://www.awwa.org/Advoca_cy[prJ991.1.10_._cfm. Printer FriendlaiV~rsion (IE 5.0+ or Netscape 6.1+ only) 1 Questions, comments, suggestions? Fill oft ejeedber form.. l.eaaLDss-c.laim-er Priv-acy Policy City of Tigard,.13~.~5_S..W._~a!I Blvd, Tigard,_OR 972.23.,,503=634 4171 hap://www.ci.tigard.onus/city_hall/departTnents/water/water quality/fluoride/links.asp 4/19/2004 City of Tigard 13125 SW Hall Blvd. Service Request Detail Tigard, OR 97223 Cm of TIGARD (503)639-4171 Fax (503)684-8840 Report Date 04119/2004 02:25 PM Submitted By Page 1 Service # 8445 Problem WTFLU WATER QUALITY - FLUORIDE INQUIRY Address 16687 SW MONTEREY LN KING CITY OR 97224- Call Date 04/12/2004 10:00 Priority Duration of Call 00:00 Taken By 796 MILLS, SALLY Responsibility WTRQ WATER QUALITY DIVISION # of Calls 1 Source Project ❑ Customer Contact Requested Budget # Service Requimt Progress Schedule (resolved) Inspect Not inspected with no due date. Resolve Resolved at 04/12/2004 01:00 PM with code INFO INFORMATION GIVEN. No work orders are required Location Area Sub-Area District Map # Parcel Template Type A/P # Asset Will 1 0~,~w+' ♦.'iid TYl a r, ' Olt Name MITCHELL First,Ml IOLA 8 TOM, Title Address City State/Province ZIP/PC Country Q Foreign Reference # E-Mall Day Phone Evening Phone Call Date 04/12/2004 10:00 Taken By 796 Comments NOT IN FAVOR OF FLUORIDE - SEE IT AS A HEALTH CONCERN, MASS MEDICATION AND THE FORCING A POPULATION TO TAKE A MEDICATION. ''-`vxq~y~t+?f~A ;tl.+~ r - x ~r,~yo ar . lYss yt r f Y r .i»~t < ;r f1 I ~~`6+.'i .r`c'T~ a. S,;k~ b~ ~ ~'~.r ~;~+r- "`~:i~~c,.la ,'.aa.~t t~'7t ^ ~!-t•~~~°•.-}~4-t ~~je~p is, +(:`,~i». There are no additional callers for this service number ' ,=i _ YYy~~,., .'•r"°~ i 1Gy,+,~: {DIY t,?l +t,-y ;a j ~'i.A .,'q 'A+. ,r F.i <~^y~ 'k~' K~r 4'Sr -42CQ~QItrti~'R,LY ~.G rv"5't!'4 •~i Fps ,~.~r'`' x? ~X} x i F 6 WX *+~'3~J;Y ~'f j'^~}r,j t~,t + t,.»-~ t nS H t.f r< s"t t~ ~t ~ r` ~.RY~r~,r ' Wj, Ora edr . +t'•.. u 'X.'Yt', if~tlnTf ...',IC^~'~,~r 1"r{tF _ ~j:+ - '+~:r +.~-t ~c ,err: }}~~aif •i 8 Employee ID Scheduled Start Scheduled End Work Description No resources scheduled. 1 1 I Equipment ID Scheduled Start Scheduled End Work Description No resources scheduled. Vehicle ID Scheduled Start Scheduled End Work Description No resources scheduled. City of Tigard 13125 SW Hall Blvd. Service Request Detail Tigard, OR 97223 CITY of TIGARD (503)639-4171 Fax (503)684-8840 Report Date 04/19/2004 02:45 PM Submitted By Page 1 Service # 8294 Problem WTFLU WATER QUALITY - FLUORIDE INQUIRY Address 11850 SW KATHERINE ST TIGARD OR 97223- Call Date 04/05/2004 11:00 Priority Duration of Call 00:00 Taken By 796 MILLS, SALLY Responsibility WTRQ WATER QUALITY DIVISION # of Calls 1 Source Project Q Customer Contact Requested Budget # Service Request Prngress Schedule (resolved) Inspect Not inspected with no due date. Assigned to 796 SALLY MILLS. Resolve Resolved at 04/06/2004 04:00 PM with code INFO INFORMATION GIVEN. No work orders are required Location Area Sub-Area District Map # Parcel Template Type A/P # Asset + r ~'lliy:4~'r.^'..T+±L ~'~.^..:t,~tii~ Y. '1, ~.~s,a~?`t...r.:y t ~r~l~ ~,1,} :•~ti,'S h,.e'n ti Y 1~,' ..RMR. " Name GIBBS Flrst,MI NANCY, Title Address City TIGARD State/Province OREGON ZIP/PC Country O Foreign Reference # E-Mail n-gibbs®bluebottie.com Day Phone (503)590-6995 x Evening Phone Call Dates 04/052004 11:00 Taken By 796 Comments See 796 comments I r ; : r e s } g~at3 {?Y ,y Y fl ✓ s tk i t . "Y % i s t t r 1i ? : There are no additional callers for this service number Comments 796 - Received a phone call from resident voicing concerns regarding Tigard's acceptance of fluoridated water: Nancy Gibbs, a Tigard Water Service Area resident for over 24 years, contacted me earlier today to express her concerns regarding the City of Tigard's desicion to accept a fluoridated water supply. Ms. Gibbs has been diagnosed as a "chemically sensitive" individual who must, at all times, be conscious of her environment, especially of any airborne toxins and contaminants that may be absorbed through the skin. Ms. Gibbs has already taken the necessary precautions for exposure to chlorine by puchacing a portable chlorine filter for her water fixtures in her home. In addition, she has been advised to avoid products containing fluoride, even those containing low levels such as dental products. Ms. Gibbs is aware that the levels of fluoride she may be receiving are quite low, however her concern is not the immediate effect fluoride MAY have upon her health but the inevitable consequences of her long tens exposure to fluoride. Though she can not say "specifically" what her reaction may be, she is already dealing with the effects of exposure to other chemicals such as chlorine which, when in contact with chlorine, causes a "burning"sensation to her skin. Other side effects Include a double rapid heart beat and pain throughout various parts of her body. As a customer of the Tigard Water Service Area, Ms. Gibbs would like to state, for the record, that she is not in support of Tigard receiving the fluoridated water supply from Beaverton. Ms. Gibbs is adamantly against the use of fluoridated water, even in the lowest of levels. In addition, Ms. Gibbs also is concerned for other residents, who are not as lucky as she is to know that she is "chemically sensitive" and will be exposed to the fluoride. Ms. Gibbs is aware that if Tigard continues to accept the fluoridated water, she will be responsible for purchasing a home R.O. unit to filter out the fluoride and is conscious of the financial implications of such a unit, but would prefer, very much so, to avoid such expense. City of Tigard 13125 SW Hall Blvd. Tigard. OR 97223 Service Request Detail crtY Of TIGARD (503)6394171 Fax (503)684-B840 Report Date 04/1912004 02:45 PM Submitted By Page 2 Employee ID Scheduled Start Scheduled End Work Description No resources scheduled. Equipment ID Scheduled Start Scheduled End Work Description No resources scheduled. Vehicle ID Scheduled Start Scheduled End Work Description No resources scheduled. r. yam 2- L',; r•. r+~ ater Supply Update 4 ~C1 t C' '1! ~k~ `;aYV R~ mal • TonighYs SURtmary;yvill'include infoHnation'on: - Current status of water suoply.opbons =r - Pilot results o[M1,ASR Wpll•No. 2; r - S1 &-ornmendationsforASR Well No:3 ' }M ~ yr4. •Y A Location of 550 footzone ~es$NOir No ES _ ' Fluoneu`pd~te d rsi *z IL ~ee C~ng;at.;} a e»r upp~y ` uppi~ cap~bieofrrteetfrig ; N ' Os = GUrrent demarfds "'!4 f,NGtJ(peakda3!) J =Future demands 79 33 MGD (peak in:2050) k..V a r :F ~ . i o .Options under revl~v+r , r' K " K~ J Joint Water Cfommission = r" . , . r r. W11ametteYWverTreatmentPta~t OEM; 1 C, Tigard ha b erg' [ to a 8rsti~p into qC' A leas!n¢~ p113A Yvs x g} ^*g'k. C.Y i; F;'': _t -:DOES NOT, Doe -P N HI y, ~t Summer Lear $fo9_ + wit*~~ c t"a r May 1 thgl fatobAtB 1 ~.~at` - use or stanid'fa ' .Vve3 Lease'unu sided,}.t ; . t.137a r. °t CC`t~`:i:yc W61erTrba~ii~~~in,"'~~~ir~y"~tcf~•i`+~s.~'"k~r ,4.^. ~4hmRyl~~if,Zr~°.;_'R rJ ~"X~,+~x;~~`r3i~L`.C~~! Stored Water Usage from Hagg Lake (JWC Lease) 5 4 3 2 1 0 Jon Fab Nor Apr IAry Jun Jul Aug Nopt CU Nov Doe 2 i t .:u t r! is S !t t x,~~INtr~~~.p,sx. v 1.yF r,J~ll.~it5`` vipl , iofia.i Phase 1 - Feasibility.'study Y COMPLETED Phase 2 - Permits & Environmentat Assessment ' - Currently underway y - Scheduled for completibninapprox mately one yeaP Evaluating prplect raliability l• may require partners fo'tedum Imw volume request • Erased on weather and size ~►wate~shed ; «r.lrripaot on Tigard? ' n > 'Y?• = On6vide 100%. of demand Uiiii!ktb`;' 'n 4, - j a . ortland a up eau F f y, Wholesale Water Corltraft + z - r Negotiations continuer: ` • Data Indicates PW b vAN NOT C6.t m least cosialterna0ve ~s x l - Contract renewal deadline N` i ' • Executve session ptarped fa Jung 6r 2004 E ty. • An wholesale cusionim.must decifle by June 30 2004 r Contact expires June 30.2007 t, ~ + 4 s z•- t •t' r-". ,Y+t t~Lr*.a9 r .r .tt v. . i11ot1"ItlaUlti't ~e~Portiand'sMinimumPur`aha§e, Plan..: Requires Tigard to talce/payfor60"k9, annual need JWC supply ieduceSTigardsneed for Portland water' Penalty costs range from X106-30014 annuaily~ Clin_ 01tants are developing strategy to mize cost'` 7L A t 'Y 3 R' '"te`T~e~tment Ply rr't2 7 Y ?oContinue to conslde~ 1Nilfambtte"as an: option" G Preliminary meetings have been held With: . fF:. + - TualatinValleyllUater District, Sherwood E .Tualatin ' fists ~.Yltems discussed included ~ Water gyality te$t results - • Yt OSt)srgportortflshdefomilties~t - - Sr -,Shiftlnattltutlefrom~anti!IlemetteRiveractivists Tualab►?;Jo host an Operf Kouse 4 r Tigard's Costs for Various Water Supply Options $200,0001000 $1w.sw,o12 $160,000,000 't ~y $166577,166 $160.000,000 kl $154,723,042 $140.000.00D $120,000,000 • ; $100,000,000 f$97,240.460 7771 $60,000.000 z $60,000.000 ''x$40.000.000 $20.000.000 0PWB-A 0PWB-B ■JWC 13WTP Asi~W • t; Drilling of pilot hole completed. April ?i 2004 Total dept 1;012 feettielow ground surface + it W IT , - Results cort fimt ASR No 2 *11 be a productive well ' i j _..Specific capacity cafciiiqtions shovr 15 7 gR Aih Irfthaspeen cond'ticted and,confimted + Dniung has been au4honzed to proceed " Reamwelfto an ultunatediamete %f2rt inche- a 4 ' 'f'9 r ` 5 "fir : a,; a ~ Y~,, ~ ~ a 4 y. ~~~t'.if 11 i ~~,.ti Wyk i~ R ,r. f• f ~9S t f y J i N ;3a' R } ~i. -t'`t'~Z~t i~'I.~'htetAf+r'~ / Y~ti!{a.+p.T "7Y?•1^ i6 ~ify. a9iL4'$~fOd••g2M. 31~'~il:.•c.:= a,Staff continue'work onaocatidn"of 3' ASR well +'Twosites have been_idenbfiej ® Eagles View Subdivisiori (oldBaggenstos site) y}~{{• ` • Preferred cite' L~ nisi • More headroom for storage J s ` H stonpt data from domesticiwetl5 located at the site . j Future reservoir p~rce{SW 150'" & Woodhue St.) • L t~~ ~ Eagle§ View,Hdq has;dechned our request f 5 - COT-3T CAT-3T WIS.- COT-3T R"-d 9t (Efyff Nfw) COT-3T MfrnMf 91f iRManc4 9f; Y , -w 0t'~a11~~BS@ , r P application has-not ygt titian resubmitted'.-,'' Appears the Feservoir is still lncl)lded fn Man ; w` Due to delays, construction will rwt begin this, sur!iTer, „l}Uternative ~ttes ~ 1 G~onsultents have Prdvided aftem~tive sties° ' c Staff work to review these alfematsties ' 360 RMfmfl Perch Pnce P.-N Rider 9 6 ,I a x f~ Commuv~i►~3n r ~f r s '1 t.. ,°t LAS j• Vi 0 Mi WE We 1 %13 W, -91 .1 m 7 AGENDA ITEM # 3 FOR AGENDA OF 4T D~/c~4 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Joint Meeting between Tree Board and City Council 99 PREPARED BY: Matt Stine (2589 DEPT HEAD OK CITY MGR OK vZ ISSUE BEFORE THE COUNCIL Tree Board Update STAFF RECOMMENDATION Staff recommends that Council and the Tree Board participate in their first joint meeting. INFORMATION SUMMARY On January 23, 2001, the Tigard City Council established the Tigard Tree Board. The board's first meeting was held on May 22, 2001 after numerous interviews with interested Tigard citizens. The board was made up initially of three citizens and one Planning Commission member with the City Forester, Matt Stine serving as the Staff Liaison for the city. There has been a high turnover rate with board members coming and going, but we currently have four citizens on the board and one Planning Commission member. The citizens are Bob Tinnin (the Chair), Janet Gillis, Rob Callan and Robert Cancelosi. The n. presentative from the Planning Commission is Bill Haack. Since being formed, the Tree Board has developed a mission statement, written its goals and objectives and reviewed and helped modify Tigard's Street Tree List. The members have participated in several volunteer tree planting events, developed the Street Tree Planting Program and attended Arbor Day celebrations. The Tree Board members are currently developing a Heritage Tree Program, creating a Witness Oak Award, and they are working with downtown business leaders and city officials to have more street trees planted along Main Street and, eventually, Burnham Street. The Tree Board has a website that has a direct link from a couple of pages on Tigard's website. The links are on the "Parks in Tigard" page and the "Boards and Committees" page. Issues to be discussed at this first joint meeting are: i a) What has the Board learned?, i b) Board goals, c) Chapter 18 of the Community Development Code, d) Vision of the Board and Council related to the city's need for urban forestry. OTHER ALTERNATIVES CONSIDERED n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ATTACHMENT LIST Tree Board's Goals and Objectives Tree Board's Mission Statement Power Point presentation FISCAL NOTES n/a i i i TIGARD TREE BOARD The Tigard Tree Board assumes two primary concerns with regard to trees and other vegetation on public lands within the City of Tigard. We are concerned with the sound management of arboreal resources and with the availability of information about effective and attractive use of vegetation. As a volunteer group, we will move as quickly and effectively as available time will allow, but movement toward some objectives may be slow. Nevertheless, we set the following goals and objectives for ourselves: 1. PROVIDE A FOCUS FOR EFFECTIVE URBAN FOREST MANAGEMENT WITHIN THE CITY OF TIGARD ➢ develop and maintain urban forest master plan ➢ support development and maintenance of sound management tools (e.g., street tree inventory) ➢ require developers to protect/plant trees (permit process) ➢ establish awards for businesses/developers that show meritorious regard for plants Y encourage the establishment and maintenance of right-of-way plantings throughout the city ➢ facilitate a mechanism for citizens to express concerns about City management of vegetation (tree pruning, weed abatement, etc.) and to receive a timely response to their expressed concerns 2. PROVIDE AN EDUCATIONAL FOCUS FOR THE PEOPLE OF TIGARD CONCERNING PERENNIAL PLANTS ➢ develop and provide ecologically sound information about plants and plant products to individuals and neighborhood associations ➢ articles for the Cityscape ➢ promote awareness of invasive species TIGARD TREE BOARD MISSON STATEMENT The Tigard Tree Board assumes two primary concerns with regard to trees and other vegetation on public lands within the City of Tigard. 'We advocate for sound management of arboreal resources and serve the citizens of Tigard as an educational resource on effective and attractive use of vegetation. As advocates of sound management of our arboreal resources, we will... • support development and maintenance of sound management tools • review and comment on tree protection guidelines as the need arises • establish awards for businesses/developers that show meritorious regard for plants • encourage the establishment and maintenance of right-of-way plantings • facilitate a mechanism for citizens to express concerns about City management of vegetation (tree pruning, weed abatement, etc.) and to receive a timely response to their expressed concerns As an educational resource, we will... • develop and provide ecologically sound information about plants and plant products to individuals and neighborhood associations • write articles for the Cityscape • promote awareness of invasive species • provide special speaking engagements or written information upon request • assist with special events planning (e.g., Arbor Day) As always, we must ask ourselves... • Have we done this? • If yes, are we being effective? riow could we improve? a If no, should we keep it or cut it? Mission State"meet Tlgartl~Tree ~oardt L ?tie TigaM7ree Boardassumes two primary concerns with regard to trees ahd° or _ r`t •Bob Tintiiri (Chair}: yegelabon,on pubiidtandswithin:the cdyo(, - ~JanetGlllis 'Tigard ; Rob'Cailan 1 Advocate for sound management of. Robert Cancelosr arboreal resources; 2 Serve he citizens'of Tigard as an 1Br11 Haack (Planning Commission) ' educational resource on effective and attractive use of.vegetation. Goals &.0bjectives _ Activities r -1,; PROVIDW'AFOCUS;FOR EFFECTIVE 1. 5treetTree Planting Program URIiAN'EOREST M"dEMENT WITHIN 2. Trees on main Street THE CITY OFTIGARD" 3. Witness Oak Award 4. Reviews of Street Tree List and Development 2 PROVIDE AN EDUCATIONAL FOCUS FOR Code E PEOPLE OF TiGARD CONCERNING 5: Volunteer Tree Plantings FE~ENNIAL P1 ANTS 6. Heritage Tree Program TH4NKYOUI CL it F3 J 7 1 M__ 0 - - E- = Tigard Tree Board ' Mission Statement The Tigard Tree Board assumes two primary -Bob Tinnin (Chair) concerns with regard to trees and other vegetation on public lands within the City of -Janet Gillis Tigard: -Rob Callan 1. Advocate for sound management of -Robert Cancelosi arboreal resources; -Bill Haack (Planning Commission) 2. Serve the citizens of Tigard as an educational resource on effective and attractive use of vegetation. Goals & Objectives Activities ' 1. PROVIDE A FOCUS FOR EFFECTIVE 1. Street Tree Planting Program URBAN FOREST MANAGEMENT WITHIN 2. Trees on Main Street THE CITY OF TIGARD 3. Witness Oak Award 4. Reviews of Street Tree List and Development 2. PROVIDE AN EDUCATIONAL FOCUS FOR Code THE PEOPLE OF TIGARD CONCERNING 5. Volunteer Tree Plantings PERENNIAL PLANTS 6. Heritage Tree Program THANK YOU! -nE C -&V. OWW"M E 1 AGENDA ITEM # FOR AGENDA OF 4/20/04 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Joint Meeting with the Downtown Task Force, PREPARED BY: Barbara Shields DEPT HEAD OK TY MGR OK ISSUE BEFORE THE COUNCIL Meet with the Task Force for a process update and to discuss the draft Public Participation Program for the Downtown Tigard Improvement Plan. STAFF RECOMMENDATION Comments and suggestions on the draft plan should be raised in this meeting to allow the Task Force time to finalize the plan before the consultant is hired. INFORMATION SUMMARY The City Council appointed the Downtown Task Force in November 2002 for an 18-month term. The Task Force completed its first two objectives, issuing the "Recommended Design Elements for the Downtown Tigard Commuter Rail Station" document in Spring 2003. The Task Force also examined Downtown's existing land use and economic conditions to identify revitalization and economic development needs. The Downtown Task Force is now preparing for the Downtown Tigard Improvement Plan and an extended term and membership. For FY 2004-2005, the City will receive a $113,000 Transportation and Growth Management Grant (TGM) for the planning process. The Downtown Task Force will guide the Plan, which will provide a practical strategy for a community-supported, financially sound downtown improvement effort stimulated by transportation infrastructure improvements. Tigard's Comprehensive Plan requires all planning processes to include citizen involvement. The draft Public Participation Program for the Downtown Tigard TGM Grant addresses the Comprehensive Plan requirements and the Downtown Tigard Improvement Plan goals. The primary objective of the Public Participation Program is to incorporate broad-based public participation early and throughout the planning process in order to build a community-supported improvement plan. Comments and suggestions on the draft plan should be raised in this meeting to allow the Task Force time to finalize the plan before the consultant is hired. There will be a May study session to discuss the grant scope of work, which the state is currently reviewing. In addition, the April 200' work session will provide an opportunity for the Task Force and Council to discuss other issues related to Task Force's work. OTHER ALTERNATIVES CONSIDERED Not applicable. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY/ APPLICABLE COMPREHENSIVE PLAN POLICIES Community Character and Quality of Life/Central Business District Goal #1, Provide opportunities to work proactively with Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district. Comprehensive Plan Goal 2, Citizen Involvement: 2.1.1 The City shall maintain an ongoing citizen involvement program and shall assure that citizens will be provided an opportunity to be involved in all phases of the planning process. 2.1.2 The opportunities for citizen involvement provided by the city shall be appropriate to the scale of the planning effort and shall involve a broad cross-section of the community. 2.1.3 The City shall ensure that information on land use planning issues is available in an understandable form for all interested citizens. ATTACHMENT LIST Attachment 1: Draft Public Participation Program FISCAL NOTES Not applicable. i i, i i i i DRAFT ATTACHMENT 1 PUBLIC PARTICIPATION PROGRAM FOR THE DOWNTOWN TIGARD IMPROVEMENT PLAN Introduction The Downtown Task Force is a citizen group that is embarking upon a Downtown Tigard Improvement Plan. The Downtown Tigard Improvement Plan will provide a practical strategy for a community-supported, financially sound downtown improvement effort stimulated by transportation infrastructure improvements. The primary objective of this document, the Public Participation Program for the Downtown Tigard Improvement Plan, is to incorporate broad public participation early and throughout the planning process in order to build a community-supported improvement plan. To achieve this objective, the Public Participation Program consists of three components: 1) information, 2) outreach, 3) involvement. It allows citizens to choose the participation option most appropriate for their interest and experiences. The Task Force chose elements that would reach a broad cross-section of the community. The Task Force will lead the program, with the assistance of the City and the Tigard community at large. The Public Participation Program follows Tigard's Comprehensive Plan policies. Goal 2, Citizen Involvement, states that the City shall provide the following: 1) citizen involvement opportunities for all phases of planning processes; 2) opportunities that are appropriate to the project's scale and involve a broad cross-section of the community, and 3) information that is available and understandable for all interested citizens. The following document addresses the Comprehensive Plan requirements and the Downtown Tigard Improvement Plan goals. ATTACHMENT 1 Plan Components 1. Information The Information component makes basic facts available to the public: who, where, and what. Citizens will be able to utilize existing communication channels (Tigard Times meeting calendar, City of Tigard website and events calendar) to locate basic information at their leisure. The City will provide facts, contact information, and key points of the project's progress to primary communication channels, such as the Tigard Times calendar and the City of Tigard website and events calendar. Materials will be written clearly and be available prior to meetings, as well as after. Tasks 1.1 Develop public message /Task Forcel. The Task Information: Overview Force will develop a primary message for each project ➢ Participation Level: Basic phase and the overall project. This message will clearly ➢ Duration: Throughout process communicate the group's progress and will be used by ➢ Implementor: City with Task Force the City in press releases preceding and following ➢ Task Force Role: Determine public message for project and phases. meetings. Provide suggestions for additional It consists of a single image/phrase, and supporting news outlets. Decide on webpage objective statements: The Task Force Downtown Tigard content. Improvement Plan: For the heart of Tigard. The ➢ Staff resources: Utilizes existing Downtown Tigard Improvement Plan wi// provide a communication channels. Requires practicalstrategyfora ccmmunitysupported, financier/ly city staff time to prepare sound downtown improvement effort stimulated by information materials. Task Force transportation infrastructure improvements decisions will be part of regular meetings. 1.2 Set up and maintain News Network /Task ForcelQyj. The Task Force recommended the following venues for monthly press release distribution and meeting notices: Tigard Times, Oregonian, Regal Courier, website, Community Connectors, Cityscape, the Chamber newsletter, TCDBA newsletter, CPO Newsletters, Washington CountyUpdate newsletter, TriMet Ride newsletter, local organization newsletters (American Legion, etc.), and TVTV Tigard Reader Board. The City will use this distribution list for monthly press release distribution and meeting notices. 1.3. Create information materials /Task Force/Go. City will develop press releases prior to meetings. It will post meeting agendas online. Task Force and City will determine what additional meeting materials need to be on Downtown webpage at the beginning of the process and at periodic updates. 1.4. Update and maintain Interested Parties list IGW. The City currently maintains an Interested Parties mailing list. These individuals previously indicated that they wanted to receive Downtown information; the City mails them a meeting notice/agenda and the last meeting's draft minutes. This list will be updated and all individuals asked if they want to remain on the list. New individuals will be added as necessary. ATTACHMENT 1 11. Outreach Outreach is a concerted effort to bring more detailed information to the public and get citizens excited about the project. Strategies include specifically targeting and delivering information to specialized groups or areas, having small informational meetings with particular groups (such as a speaker's bureau), and conducting a public opinion survey. Outreach will be conducted at the beginning of the process (introduce concept, distribute survey), and at key decision points (alternatives, etc.) to update the public and explain the preferred concepts. Tasks 2. 1. Create and Promote Public Opinion Survey. Outreach: Overview 10WTask Force/ Use survey to identify Downtown A Participation Level: Intermediate issues for the community. Nonscientific, but will A Duration: At key points gather ideas and perceptions about the Downtown. ➢ Implementor: Task Force with City ➢ Task Force Role: Participate in the 2.2. Identify Stakeholders. (Task Force/. Who has an speakers' bureau, approve interest in Downtown? What are their interests? format and venues, verify Review all materials to be sure that all stakeholders are stakeholder groups. getting the information. Are they getting the survey? ➢ Staff resources: Staff time to set up The Task Force identified the following groups: CBD speakers' bureau engagements. residents, owners/tenants on the other side of Uses organizations' existing Commercial Street, potential customers, people who facilities/meetings, so facility fees use the transportation system (TriMet riders), the should be minimal. Some cost will railroad, other active community groups. be incurred for materials. 2.3.Compare News Network to Stakeholders. (City/ Identify gaps. 2.4. Choose Venues and Formats to fill gaps. (Task Force) Identify locations and format to fill gaps and reach stakeholders and the community. The Task Force identified the following venues: Homeowners' Associations, CPOs, Community Connectors (individuals who distribute City news by email), school PSO organization newsletters, CPO newsletters, and Homeowners Association i newsletters. Places to meet include the TVF&R, Chamber of Commerce, Main St. Village Apts. community room, nearby schools, Senior Center, churches, the library. The Task Force supports the use of a Speakers' Bureau to reach these groups (see #5). i 2.5. Create Speakers' Bureau /Task Force/. Travel around Tigard sharing information about the Task Force and the Plan. Promote survey. City will coordinate meeting logistics. ATTACHMENT i III. Involvement Involvement is the highest level of participation. Citizens can express their opinions, use their knowledge of the Downtown to evaluate choices and help shape decisions, and share their experiences through the following: 1) Serve on the Task Force. 2) Attend periodic workshops/open houses to supply their observations about Downtown and to evaluate how their personal patterns will be affected by the proposals. 3) Attend the Task Force monthly meetings and offer public comments. The planning process includes 7 Task Force meetings, 3 public workshops/open houses, and 6 Design Dialogues. Tasks 3.1. Expand the Task Force. ~ tyj Retain existing Involvement: Overview members and open recruitment to all of Tigard and the ➢ Participation Level: High surrounding communities. Promote openings ➢ Duration: Throughout process extensively. ➢ Implementor: Task Force and City, Citizens 3.2. Hold public workshops at key decision points in the A Task Force Role: Attend regular process. ITaskForce/City11 tizensJThese workshops will Task Force meetings and be used to provide feedback on draft proposals and workshops, attend design familiarize the public with the project's progress. Three dialogues as needed. will be held: Phase 2, on opportunities and constraints, ➢ Staff Resources: Includes staff time Phase 3, on the visual concept, and Phase 5 to finalize to set up meetings, prepare the draft Tigard Downtown Improvement Plan. materials. Costs will be incurred for materials. 3.3. Hold Design Dialogues. Task Force/City/Citizens) Six meetings will be held in a coffee-talk style format throughout the city. They will be used as focus groups to get feedback on visual elements for Downtown. 3.4. Include Public Comment period on each meeting agenda. /Task ForceJ 3.5. Hold Task Force meetings throughout the Plan Process. /Task ForceJ Currently, 7 meetings are budgeted for the process. That number does not include workshops or other meetings. 5ummaL~ These three components are all interrelated. Each plays a key role in building community support for the plan by offering citizens different levels of participation, based upon their interest and their time commitments. By incorporating broad-based public participation early and throughout the planning process, the Public Participation Program creates opportunities for the Task Force to increase the public's knowledge, understanding, and support of the plan. I:\LRPLN\beth\Downtown\Public Involvement\Draft 3.doc LEGIBILITY gY~IP Adoption N T Se t. R A All G Ma June Jul 4 ril G M p~cf anSe Feb March*" J hasa N T Se Oct. Program Au anon A i June Jul public Partr .1p 7 K rK ks ~ , Who , rl Ma lplorirl3tlOr1 ~F , F'Sr t0.`'~"~ <M` i~ i• IG • Y~ , p I.A t2.5etup TFIG V ~"t mat 13.Create sGst• G r: t.a.up ~ TFIG pea F 2.t.CreatetPS°mlie. T ' ~l~• x 22.1 G ` ~ 23.WmP~eNeasNloS ~°lders. 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No1d Pr'bG° TF e. t 331 1d was TF P~ 3.4. 3.sjaowlask r I Downtown Tigard Improvement Plan ■ Task Force will lead planning Downtown Task Force effort; builds on recent work Downtown Improvement Plan ■ Funded by TGM (federal) Grant and Public Participation Program ■ State finishing final review of scope of work ■ Hire consultant in June ■ Planning begins in July Public Participation Public Participation Program Program ■ Task Force: Plan requires Approach: community-wide support ■ Allows citizens to choose option ■ Reflects Council's preference for most appropriate for their interest, j broad participation early in process time, experiences Program Objectives: ■ Task Force will lead program ■ Broad public participation ■ Follows Comp Plan Policies: ■ Early and throughout process Give citizens involvement options I ■ Build community support of plan throughout planning process I Public Participation Program What°s Next Information. Publicize basic facts using Tonight: Council Comment on Program existing communication channels. May: Finalize Program 2. Outreach. TF targets more detailed June: Adopt Program by Resolution information; raise excitement. 3. Involvement. Citizens share knowledge, experiences to help shape decisions j 1 AGENDA ITEM # FOR AGENDA OF April 20, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Regional Economic Development Partners PREPARED BY: Jim Hendryx DEPT HEAD OK TY MGR OK ISSUE BEFORE THE COUNCIL Hear a presentation from the Regional Economic Development Partners on their Six Month Work Plan Toward Creating a Vital and Sustainable Regional Economy. STAFF RECOMMENDATION Update only - no action is necessary. INFORMATION SUMMARY At Council's Strategic Planning retreat on August 5, 2003, economic development arose as an important effort that Council wanted to support. To that end, participation in the Association of Regional Economic Development Partners, Inc., was approved. The Regional Economic Development Partners (REDP) includes public jurisdictions, as well as private businesses and associations. Jurisdictional involvement includes Metro, Portland Development Commission, Port of Portland, Tualatin, Beaverton, etc. Private businesses and associations include the Westside Economic Alliance, Columbia River Economic Development Corporation, PGE, Work Systems, Inc., among others. REDP activities are numerous. They are overseeing development of a marketing strategy, including development of a regional fact book and land inventory. It is actively involved with Metro on the Regionally Significant Industrial Lands effort (Title 4). At the April 20`x' Council meeting, representatives from the Regional Economic Development Partners will give a presentation on their Six Month Work Plan Toward Creating a Vital and Sustainable Regional Economy. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment 1: Regional Economic Development Partners Six-Month Work Plan Report Attachment 2: Executive Summary - Regional Economic Development Partners Six-Month Work Plan Attachment 3: Regional Partners Six-Month Work Plan Toward Creating a Vital and Sustainable Regional Economy Attachment 4: Attachment A to Regional Partners Six-Month Work Plan Toward Creating a Vital and Sustainable Regional Economy - A Framework for Creating Shared Economic Priorities for the Portland-Vancouver Metropolitan Area FISCAL NOTES N/A Attachment 1 Regional Economic Development Partners Six-Month Work Plan Report Introduction: The Regional Economic Development Partnership (REDP) is a newly created non-profit organization that formalizes a ten-year working partnership between public and private sector economic development practitioners in the Portland-Vancouver Metropolitan Area. REDP's purpose is to address shared economic priorities and improve the economic climate for the region. Its long-term mission is to create a collaborative environment for business retention, growth and recruitment. The Metropolitan Economic Policy Task Force charged REDP to provide leadership on the region's Economic Development Work Plan and Framework. Efforts over the last six months set the stage for further collaborative work in the region, all designed to strategically help promote the Portland region as a desirable location for business and investment. Activities in the Six-Month Work Plan are divided into four categories: Commitment to Regionalism, Industry Cluster Development, Industrial Area Development, and Regional Marketing. Highlights of REDP's work in each of these areas include: 1. Commitment to Regionalism In the Six-Month Work Plan, REDP laid out a number of action items that would help expand commitments from partners and others to act regionally. Soliciting Champions to Support Elements of the Economic Framework Within A Frame►vorkfor Creating Shared Economic Priorities for the Portland-Vancouver Metropolitan Area, REDP proposed that key tactical areas should be "championed" by interested persons and organizations that have the resources and/or authority to shape constructive outcomes. A champion is envisioned to be an individual and/or organization who would own/co-own one of the strategies/actions called for in the Framework; marshal the participation and involvement of other organizations necessary to the achievement of the strategy; serve as the keeper and chief communicator of the achievement of the strategy; and identify and document the value to the region as a result of the efforts to date. In the Six-Month Work Plan, REDP made commitments to begin the recruitment of Framework leaders by garnering the commitments of individuals and/or organizations to serve as the champion for eight of the strategies/action elements of the Framework. While the concept of champions remains, it has become clear that individual strategies are very complex topics that often limit the ability of a single organization to "own". Others, such as "preserve, protect and redevelop existing industrial areas within the metropolitan area, while recognizing the changing form, functions, and site needs of industry," are efforts that will be undertaken by essentially all REDP. The integration of champions into the Framework is an effort that will take much more refinement by REDP. At present, the Portland Business Alliance has committed to lead the effort in marketing the region and the Port of Portland is leading the effort to deepen the Columbia Channel with help by REDP. REDP will take the lead and continue the effort to identify champions, but will also explore other ways of organizing its regional efforts to ensure exemplary coordination between agencies and organizations. Regional Economic Development Partners Six-Month Work Plan Report- January 2004 Presented to Member- of the Metropolitan Economic Policy Task Force EXPAND MEMBERSHIP IN REDP Since its creation as a formal organization in June of 2003, REDP has seen growth in both the number of members and the breadth of the type of organizations represented. As of December 2003, there were 27 members in good standing of the Regional Economic Development Partners, compared to the 20-member goal outlined in the Six-Month Work Plan. Organizational interest and growth is an indication of both the need for regional collaboration on economic development issues and the credibility of REDP as an organization to help foster that environment. All previous members of REDP, except Vancouver, have joined the new organization and a number of other key agencies have joined. For instance, having Worksystems, Inc. as part of the collaboration brings the key workforce component more closely to the table in discussions of business expansion and recruitment. OHSU broadens the scope to technology commercialization and business- research collaborations. New municipal partners include Fairview, Happy Valley, Sherwood, Tigard, and Lake Oswego. Member organizations as of Decenber 2003 include: Beaverton Clackamas County Business Alliance Fairview Columbia River Economic Development Council Gresham Metro Happy Valley Oregon Economic and Community Development Hillsboro Department Lake Oswego Oregon Health and Science University Milwaukie PaciliCorp Sherwood Port of Portland Tigard Portland Ambassadors Tualatin Portland Business Alliance Wilsonville Portland Development Commission Clackamas County Portland General Electric Multnomah County Westside Economic Alliance Washington County Work Systems Inc. Adoption of the REDP Six-Month Work Plan and Framework Report One of the deliverables in the Six-Month Work Plan was for the boards, councils, or chief executive officers of each of the members of the Regional Economic Development Partners to pass formal resolutions or draft letters endorsing the REDP Six-Month Work Plan and Economic Framework Report. These resolutions will be used as a mechanism to show formal organizational commitment to these efforts by each member organization. Some other organizations are in the process of such recognition by their boards. Member organizations that have passed resolutions or forwarded endorsing letters as of December 2003 include: Beaverton, Fairview, Happy Valley, Hillsboro, Sherwood, Tualatin, Clackamas County, PacifiCorp, Portland Business Alliance, Portland Development Commission, Portland General Electric, Westside Economic Alliance, and Work Systems Inc. L C EDA GRANT APPLICATION The application for an EDA grant to support the creation of a Consolidated Economic Development Strategy (CEDS) for the Portland-Vancouver metropolitan area was submitted on August 7, 2003. The j grant application was for $75,000 in funds from EDA, to be matched with $95,000 in funds from REDP and PDC. Letters of support for the application from members of Oregon's congressional delegation were sent in October 2003. One of the elements of the CEDS work plan is an assessment of the formation i of an economic development district that, in concert with an EDA-approved CEDS, would provide this metropolitan area access to federal grant funds that are currently unavailable to the area. In late November, EDA's Seattle regional office forwarded the REDP CEDS application to EDA headquarters in Washington, D.C. with recommendation for approval. It is anticipated that EDA will make a final approval decision in mid-2004. II. Industry Cluster Development Regional Economic Development Partners 2 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force In the Six-Month Work Plan, REDP identified four industry clusters as the initial set upon which it would focus its collaborative efforts: silicon; micro to nanotechnology; cyber-security; and metals and transportation equipment. These are the first of numerous clusters that REDP will collaborate on over time. Findings and action plans for each of the four clusters are outlined in the following pages. A. SILICON CLUSTER STRATEGY The region's silicon cluster includes firms engaged in the design and manufacturing of semiconductors, including solar cells; firms that produce silicon ingots and wafers; and firms that manufacture the equipment necessary to produce silicon ingots, wafers, and semiconductors. Due to the immediate-term risks faced by many regional firms, REDP strategies are focused on addressing short-term issues and solutions, as well as researching longer-term efforts. Top Five Issues 1. GLOBAL COMPETITION: To compete, firms must stay within one generation of the most recently introduced technology. Global leaders and competitors in high tech development include: Taiwan, Texas, New York, and China. To attract and grow these industries, all four leaders are offering incentive packages that range in the multi-millions of dollars. 2. NEW TECHNOLOGY INVESTMENT: The effective application of nanotechnology is critical to firms desiring to remain competitive in the 21st century. Therefore, incentives and support for research and development are crucial elements to industry retention and growth. Oregon and Washington need to develop incentives and strategies for encouraging innovations and new product development. 3. SKILLED WORKFORCE: Access to a technologically skilled workforce is an ongoing concern. Expanding technology education programs at Oregon and southwest Washington higher education institutions is a continuing industry priority. 4. CLUSTER DEVELOPMENT: To retain and expand this cluster, the region must continue to compete effectively with other areas of the world where production quality and technical expertise are increasing and operating costs are lower. 5. VACANT/UNDERUTILIZED FACILITIES: Identify the growing number of high-tech facilities empty or underutilized and partner with owners to better market their facilities. Retention, Expansion, Recruitment Action Plans • Target the solar industry, which uses wafer sizes and production equipment that are 2-4 generations behind those currently employed by the semiconductor industry (i.e. 4", 5" and 6" wafers are "current technology" in the solar industry) and leverage off the strengths of the area's semiconductor industry. Identify 2-3 primary firms to proactively target. i • Retain/capture the next generation investment (300 mm) of critical existing semiconductor firms and their suppliers/vendors. • Assist with the marketing of existing under/unutilized facilities to target firms. • Work to develop local solar/photovoltaic operations, including support for the conversion of currently under/unutilized facilities from semiconductor to solar industry use. • Recruit new semiconductor investment to Portland area. Identify 2-3 firms to proactively target. Regional Economic Development Partners 3 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force • Support industry initiatives to encourage increased state investments in new technology research and development. Workforce Development and Support • Support the semiconductor workforce consortium as it relates to industry-education-govemment collaboration around core semiconductor curriculum development and training courses. • Support the development and growth of PSU's Solar Institute with industry partnerships. • Collaborate with regional workforce initiatives to meet the training needs of current workers. Designate cluster as a priority for the regional Workforce Response Team(s) and Workforce Systems, Inc. funding. • Support the efforts of the Oregon Council for Knowledge and Economic Development. Communication of Industry Issues and Needs (target audience in parentheses) • Ensure cluster viability - the future of the clusters in this region is shifting but far from over (general audience). • Ensure critical linkage between the continued competitiveness of the silicon cluster, nanotechnology research and development and local, regional, and state elected officials. • Support ongoing workforce/technical education development (education institutions, elected officials in Salem and Olympia). • Site needs: Firms in this cluster need sites sufficient for at least 2-3 phases of expansion, to accommodate at least two technology "generations" of operations/development. Without this, local firms' operational lifespan will likely be less than ten years. In order to remain competitive and continue to attract investment from expanding as well as new firms in this cluster, the region needs a continuously maintained inventory of readily available sites. ➢ As per interviews, national site selectors recommend regions to have twenty sites of 10 to 15 acres; fifteen sites of 20 to 35 acres; and ten sites of 50 to 100+ acres. B. MICRO TO NANOTECHNOLOGY CLUSTER STRATEGY Nanotechnology is the science of materials, devices, and processes at the atomic/molecular level - working at geometry of less than 100 nanometers. While not an industry itself, the application of nanotechnology is critical to the competitiveness of a number of industries that are important to the region. Supporting continued research and development to keep the use of nanotechnology at the "cutting edge" is critical to maintaining statewide competitiveness. Top Five Opportunities 1. SIGNATURE RESEARCH CENTER: A consortium of Washington and Oregon institutions: Pacific Northwest National Lab (PNNL), University of Oregon (UO), Oregon State University (OSU), and Portland State University (PSU), have created a signature research center in nanotechnology called the Multi-scale Materials and Devices Center (MMD). The Oregon Legislature approved the seed funding last session and an interim director has been hired. Hewlett Packard Corvallis has donated space for the start-up operations as the facility gets constructed. 2. LEGISLATION: The 2151 Century Nanotechnology Research and Development Federal Act, signed into law in December 2003, was co-written by Oregon's Senator Wyden. Members of the Pacific Northwest congressional delegation voted for this legislation and helped achieve final Regional Economic Development Partners 4 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force language that recognizes the importance of leveraging microtechnology assets as a base for the pursuit of nanotechnology. 3. FEDERAL NANOTECHNOLOGY CENTER: Successfully competing for and attracting one of the federal nanotechnology centers is critical to this region and will give us a competitive advantage in this field. In addition to pure scientific research, the federal funding language also calls for at least one "center" to be working on commercially viable applications. Oregon's university system brings unique strengths to the effort: UO in materials science ("how to do it"), OSU in engineering and process science ("how to build it"), PSU in optics and testing ("how to test it"), and PNNL in basic science and energy/environmental applications. 4. NANOTECH APPLICATION: Examples of nanotechnology science already being applied to commercial technologies by Oregon companies include: ink jet printer technology ("micro- fluidics") at HP in Corvallis; integrated circuit design and processing at Intel in Hillsboro (the world's first 90nm/300mm factory) and at other regional chip-makers; and solid ink technology at Xerox in Wilsonville. Applications that are being worked on at UO, OSU, and elsewhere in the region include: fuel cells, including those large and powerful enough to operate vehicles; micro- reactors; Ovate. purification technologies; bio-sensors (OSU is very close to some breakthroughs on this); and heating and cooling apparatus (at human level scale [bio warfare suits] and even larger, home units). 5. INVESTMENTS: Oregon has already made investments in higher education institutions to support the creation of a regional "center of excellence" for nanotechnology. REDP will support industry initiatives for increased state investments to expand these initial efforts. REDP will advocate for location of a federally funded nanotechnology center in Oregon or southwest Washington. Retention, Expansion, Recruitment Action Plans • Development of commercial products is a longer-term proposition but there are opportunities to position the region as a "center of innovation" in this science while working to craate more "indigenous success stories" through the application of nanotechnology by local industry. • Immediate economic benefits Oregon's nanotechnology work include: i- secure federal grants for business and academic research; ➢ recruit business opportunities created in areas that are attracted to "leading edge" research by local companies such as Intel, HP, FEI, and others; ➢ leverage the knowledge-based workforce and encourage entrepreneurs to take root. Workforce Development and Support • Support K-12 and higher educational institutions with workforce preparedness initiatives. • Support the expansion of program funding in research and development. Communication of Industry Needs and Issues • Success stories in nanotechnology applications by Oregon and southwest Washington institutions j and companies play an important role; "perception is reality", especially in this emerging area that has attracted much interest and many competitors worldwide. C. CYBER-SECURITY CLUSTER STRATEGY Cyber-security relates to security of information assets. The local cluster includes companies that develop technologies with applications to the protection of physical assets, and that solve computer related crimes. Regional Economic Development Partners 5 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force Computer forensics is defined as the preservation, identification, extraction, and documentation of evidence stored on computer hard drives, floppies, and other computer storage devices. Computer operating systems were developed for speed and convenience. They were not developed with security in mind, which is why the cyber-security cluster has such great growth potential. REDP's strategies are primarily focused on increasing the momentum that is already started in this sector. The following is based on that feedback provided to REDP from the cyber-security cluster: Ton Five Issues I . RESEARCH INSTITUTION: Absence of a large nationally recognized research institution focusing on cyber-security in the immediate region is seen as a challenge. 2. DISTANCE FROM THE BELTWAY: This region's distance from Washington, DC and the lack of visibility of Oregon and southwest Washington within the Beltway are challenges in competing for federal Homeland Security funds. 3. WORKFORCE: The presence of a skilled and technically educated workforce is an advantage to this region. The absence of large headquartered companies in the region limits the number of potential local customers. 4. VENTURE FUNDING: Lack of venture funding is a problem for many start-up companies. However, cyber-security was criticized as being an overcrowded marketplace by one local venture capital firm. 5. BUSINESS CLIMATE: The local business climate is viewed as challenging with high fees and taxes. Traffic congestion was also cited as an area of concern. Retention, Expansion Recruitment Action Plans • Continue to support networking opportunities for this cluster, notably through growth of industry associations: Regional Alliance for Infrastructure and Network Security (RAINS), Information Systems Security Association (ISSA), and collaborative efforts (CRIME). • Market the regional quality of life as part of a business attraction plan for this cluster since it was cited many times as a valuable commodity. • Leverage RAINS activities - Portland State University's recent designation as a National Security Agency (NSA) Center of Excellence and Oregon State University's Global Computer Forensics Professional Certificate program. • Strengthen retention and expansion strategies with existing security and forensics technology companies, and support industry associations by developing strategic partnerships. • Collaborate on grant applications, marketing of assets, promoting achievements, and lobbying for federal and state funds. • Develop specialty services and incubation space for startup companies, and assist with technology commercialization. • Facilitate customer base expansion for this cluster, including: large government contractors; security companies with existing ties to the Beltway; expanded headquarters/regional divisions of companies with an established regional presence; and new headquarters companies. • Support and develop partnerships with entrepreneurial programs and associations that could assist this cluster with growth and development. Workforce Development and Support Regional Economic Development Partners 6 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force Encourage educational institutions to: • improve/increase their commercialization/tech transfer activities; • create better access to equipment and learning environment through a Computer Science lab focused on cyber-security; • foster long-term connections between OSU, PSU, and local cyber-security businesses; • encourage collaboration among the separate academic institutions focused on security and forensics technology research. D. METALS CLUSTER STRATEGY The Metals and Transportation Equipment cluster includes: primary metals manufacturers; secondary metal companies which shape raw material into equipment or parts of machinery; and the transportation equipment industry which manufactures machinery for transportation largely out of metal machined parts. Metals and transportation equipment industries have issues and needs in a variety of areas, all of which affect their viability as more manufacturing moves to low cost locations, primarily offshore. Top Five Issues 1. WORKFORCE: Obtaining and maintaining a qualified workforce is imperative, particularly employees who can provide advanced, high value-added improvements to raw materials. 2. TRANSPORTATION: A well-developed transportation system is crucial to assure movement of product to market quickly and efficiently. 3. INDUSTRIAL LAND: Protecting and redeveloping existing industrial lands and making certain that enough land is available for future growth is vital to the continued health and growth of the cluster. 4. BUSINESS CLIMATE: Improve the local business climate on issues such as electrical costs, employee training, and governmental regulations. Reduce or minimize tax burden, which hampers industry competitiveness both nationally and globally. 5. SUPPLY CHAIN: Developing synergies within the industry by networking executives and developing partnerships and other beneficial alliances. Ensure that suppliers key to the cluster have continued presence in order to keep transportation costs down. Retention/Expansion, Recruitment Action Plans • Continue efforts underway with the Ports of Portland and Vancouver, Burlington Northern Santa Fe (BNSF), Union Pacific (UP), Oregon Department of Transportation (ODOT), and WashDOT to expand capacity to the infrastructure system. • Continue ongoing efforts to identify land suitable for industrial development and redevelopment, and work to expand the quantity of industrial land available for manufacturing. I • Business Climate: A Identify key issues (particularly policy issues) from visits where REDP can provide assistance. Work with government, academia and industry to find solutions to issues. ➢ Work with industry to scope and perform a cost factor analysis to delineate the cost of doing business in the Portland region for metals and transportation companies compared to other U.S. locations. Regional Economic Development Partners 7 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force • Continue producing quarterly meetings that highlight issues of importance to local industries within this target cluster. Work with CEOs to make connections within the metals and transportation community to build capacity for both vendors and suppliers. • Build capacity at the Northwest Center for Engineering, Science and Technology at Portland State University (NCEST) and create a center of excellence in metal fabrication and material science to assist business in moving into higher end and R&D type development activities. Workforce Development Support • Survey metals industry to determine broader workforce needs and demographics. • Work with WorkSystems Inc. (WSI), community colleges, and other workforce agencies to develop training and testing programs for employees to become certified in welding and metal working technology (National Institute for Metal Working Skills (NIMS), American Welding Society). • Develop strong relationship with new regional workforce team to assist in developing projects for workforce training in the region. Communication of Industry Issues/Needs • Work with industry leaders and other groups (NAM) to develop comprehensive public relations and marketing strategies to promote manufacturing as a quality industry with a strong future (public education and elected officials and national markets). • Improve relations with career counselors and market the new manufacturing environment as a place where creativity and flexibility are the rule instead of the perception of the assembly line that is the dominant perspective (focus on grades K-12). THEMATIC INDUSTRY CLUSTER DEVELOPMENT ISSUES The following is a concise list of issues identified by each industry cluster: ➢ Business Climate ➢ Workforce Development A Research Institutions ➢ Investment Capital ➢ Cluster & Supply Chain GOVERNOR'S WORKFORCE RESPONSE TEAM - A key component to cluster development REDP members are participating in the formation of the Governor's Workforce Response Teams, established by Executive Order, for Regions 2 (Multnomah and Washington County) and 15 (Clackamas County). The formation of these teams, and the inclusion of economic development managers as permanent partners with private sector and workforce participants, will enhance the delivery of workforce funding to key sectors and clusters. C i i i i Regional Economic Development Partners 8 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force III. INDUSTRIAL AREA DEVELOPMENT In the Six-Month Work Plan, REDP committed to become engaged in the region's efforts to identify future industrial land within the Portland-Vancouver Metropolitan Area and recommend policy and investment priorities that meet the needs of both government and industry. Industrial Land Supply Target In order to be competitive in the global marketplace, the Portland-Vancouver Metropolitan Area needs a ready supply of developable industrial land in strategic urban locations. Recognizing this need, REDP committed to supporting the Metro Urban Growth Boundary (UGB) initiative as it relates to industrial land availability. REDP provided Metro leaders with an educational economic development and market impact perspective. REDP has been a strong advocate for additional UGB industrial land that meets the changing needs of business and industry. REDP achievements include: • Helped encourage Metro to add more acreage to the UGB for industrial uses. • Metro solicited REDP input in developing criteria and analysis methods to use in considering additional land to be added to the UGB necessary to meet the remaining 2,000 net acre need. • Economic and market factors are being considered as regional regulations are crafted to protect and preserve industrial land, while still allowing flexibility to use land as industry needs. REDP will continue to actively participate in Metro leadership discussions. Title 4 Language REDP actively participated in the discussions and refinement of Metro's Title 4 language (protection of industrial lands) and the identification of areas and sites being considered for inclusion as Regionally Significant Industrial Areas (RSIA). REDP has taken no formal position on the inclusion or exclusion of specific sites, focusing instead on the criteria and decision-making process that Metro will use to determine the appropriateness of including both areas and individual sites as regionally significant. The adoption of Title 4 language and designation of RSIA is expected in December 2003. Adoption had not yet taken place when this report was finalized in mid-December. Port of Vancouver Gateway Development Strategy The Port of Vancouver Gateway is the largest contiguous parcel of developable industrial property in the Portland-Vancouver Metropolitan Area. The Port of Vancouver is in the process of preparing a sub-area development plan for the 1,094-acre tract. L Status of the Development Process The Port of Vancouver and Port of Portland recently negotiated the settlement of a longstanding lawsuit with a third party that objected to the development of Gateway and Columbia River Channel deepening. As a result, the Port of Vancouver has agreed to set aside 517 acres of Gateway for habitat mitigation. i The Port of Vancouver is undertaking the preparation of a draft Environmental Impact Statement (EIS) in conformance with National Environmental Policy Act (NEPA) and has selected a preferred alternative. The final EIS is expected to be completed in 2004. Role of REDP REDP will monitor the status of the pre-development process and make timely comments to the Ports and City of Vancouver during the preparation of the draft and final EIS. The Columbia River Economic Development Council will take the lead responsibility for keeping REDP apprised of project status. Regional Economic Development Partners 9 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force Greater Metropolitan Employment Lands Study (GMELS) The purpose of this effort is to gain a clear understanding of the characteristics and projected demand for land in the Metro UGB portion of the region for all types of employment and to develop recommendations to ensure an adequate land supply appropriate to those employment types. The study, supported and funded by REDP members, has a broad-based, public/private advisory committee. • PHASE ONE: Define the needs of different industries and sectors, thus developing a better definition and gaining a broader consensus on the true meaning of employment land versus industrial land. Eric Hovee & team have been hired as the project consultant. Work to be completed June 2004. • PHASE TWO: Depending on Phase One results, work on Phase Two may proceed at a substantially higher financial investment. Phase Two is expected to include mapping of existing employment land use and forecasting of demand by industry/sector for twenty years. The fundraising necessary to support Phase Two will begin when Phase One work has been completed and the participants determine if proceeding is warranted. Oregon Certified Sites Inventory A "Certified" site is a state certified industrial site that is ready for construction within six months or less after being chosen for development. The goal of REDP in this effort is to help the State of Oregon identify land in the Portland-Vancouver Metropolitan Area that is suitable for industrial development, and recommend policy investment priorities that support land development opportunities to meet business and industry needs. • REDP helped coordinate the submittal of sites from the jurisdictions within the region. The state, through the Oregon Economic and Community Development Department, is expected to verify which of the submitted sites will be accepted in early 2004. • It is anticipated that a second tier of submissions (smaller sites) will be made by mid-2004. Oregon Opportunity Sites Inventory The Industrial Land Advisory Committee, appointed by the Governor's office, identified and prioritized 25 sites for "statewide significance for job creation." The designation of these 25 sites was a one-time exercise. It represents but one piece of a much larger process to increase Oregon's supply of "certified" industrial sites. Although the Committee selected the following five Portland-Vancouver Metropolitan Area sites, the industrial land supply in the Metro region remains critically low. Identifying five sites is only a first step. More industrial sites, especially those that could accommodate a large employer, are needed. The five Metro sites chosen include: 1. Canby - Pioneer Industrial Park (200+ acres) 2. Fairview - Townsend Industrial Park (111 acres) 3. Hillsboro - Shute Road (201 acres) 4. Hillsboro - Nike/Shute Road (72+ acres) 5. Portland - North Lombard/Rivergate (113 acres) Develop mechanisms to support ongoing 5-year industrial land supply Work with Metro, the State of Oregon, the State of Washington, Port authorities, local jurisdictions, and private development community in the region to identify and create the necessary financial tools, technical assistance, and policy mechanisms to ensure a rolling five-year supply of project-ready industrial sites. There are already many mechanisms in place, both private and public, to ensure we have an adequate amount of five-year industrial land. Regional Economic Development Partners 10 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force IV. Reeional Marketing In the Six-Month Work Plan, REDP committed to secure funding to implement a collaborative, private sector-led marketing campaign to promote the Portland-Vancouver Metropolitan Area as a desirable location for business and investment. The Regional Campaign The campaign is a collaborative five-year economic development marketing initiative to be led by private and public sector leaders. The campaign's mission is to market the business benefits of locating in the Portland-Vancouver Metropolitan Area. Core marketing goals include: • Promote the region through a five-year, $5 million marketing program, to targeted business decision makers throughout the nation and world. • Increase growth in both living wage jobs and capital investment throughout the region. • Establish relationships with key decision makers of core target clusters. • Coordinate with and leverage the parallel statewide marketing efforts being led through the Brand Oregon messaging and the Oregon Economic Development Association. • Create 35,000 new jobs over the next five years. • Develop a positive community identity and economic development message that will help differentiate this region from other metropolitan regions. Campaign Commitments • The Portland Business Alliance, as the champion of this effort, has sought corporate support to develop and implement the campaign, as well as secured volunteer time from senior decision makers to participate in targeted recruitment efforts. This is a five-year commitment. • The largest private employers and property owners in the region have been targeted and are being approached to fund and participate in the campaign. • The dollar amounts requested range from ten thousand to twenty-five thousand dollars per year for five years, and in a few cases, in excess of twenty-five thousand dollars. Campaign Timeline • EARLY 2004: Finalize corporate support and CEO time commitments necessary. • SECOND QUARTER 2004: Joint announcement with Governor Kulongoski. • MID-YEAR 2004: Marketing plan complete. • MID-YEAR 2004: Campaign launch. • ON-GOING 2004-2009: Monitor, report, and measure campaign results. Campaign Proposed Initial Industry Sectors The initial industry sectors that may be targeted through the campaign include: • High Tech • Bioscience • " Metals/Transportation Equipment • Distribution and Logistics • Sports Apparel • Nursery Products and Food Processing Regional Economic Development Partners 11 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force r Campaign Objectives The objectives and desired outcomes of the campaign include: • Advance and support the regional economic development strategies and efforts. • Attract family-wage jobs and increase the region's rate of growth in living wage jobs. • Increase the region's growth rate for new capital investments. • Expand the regional tax base. • Enhance the region's identity as a great place to conduct business. Six-Month Report Summary: Collaboration in this region to improve the local economy has been cemented over this last six months with the formal creation of the Regional Economic Development Partners. The organization is poised to continue work on the important efforts described above, in addition to other aspects described in the Framework. The specific elements of future work plans will evolve as the global economy changes, as opportunities arise, and as the region accomplishes certain objectives. To be successful, REDP must strive to keep the needs of the entire region uppermost in the minds of all decision makers in the area. We are competing against the world, not against each other. This is not an easy task, but one that can be instrumental in this region developing a strong, sustainable local economy. C i i i i Regional Economic Development Partners 12 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropoli!an Economic Policy Task Force Attachment 2 EXECUTIVE SUMMARY Regional Economic Development Partners Six-Month Work Plan BACKGROUND: A thriving regional economy doesn't just happen. It takes the right mix of developable land, infrastructure and public services, supportive government, and an educated and available workforce. It also takes proactive collaboration among the region's public and private entities to promote the Portland Metropolitan Area as a vital economic center. Finally, it requires thinking beyond traditional city or county boundaries. The Portland Regional Economic Development Partners (REDP) is that collaboration: a public-private partnership that focuses on shared economic priorities, and works to implement business retention, expansion and recruitment plans for the region, as well as recommending marketing strategies and policy development. One of REDP's first assignments was to help develop and implement the Regional Economic Development Work Plan/Framework. Activities in the Six-Month Work Plan are divided into four categories: Commitment to Regionalism, Industry Cluster Development, Industrial Area Development and Regional Marketing. Highlights of REDP work over the last six months in each of these areas include: 1. Commitment to Regionalism To date, 27 organizations have signed on as members of REDP, more than the 20 targeted for the six-month period, and a number of other organizations have expressed interest in joining. There are many efforts underway in the region by multiple organizations and jurisdictions that relate to economic development. In working through the pal to identify champions for different aspects of the Framework, it became clear that there might be more than one approach. In essence, champions already exist for many items in the Framework; the goal of REDP is to ensure that an economic perspective is employed in decisions that are occurring by numerous organizations. The REDP also applied for a federal EDA Comprehensive Economic Development Strategy grant. Although the outcome is not yet official, it appears that the grant will be awarded to the region in early 2004. II. Industry Cluster Development The Framework document lists existing, emerging and aspiring clusters of industries in the region. As a starting point, the Six-Month Work Plan focused on just four of the clusters. For each cluster, the report lists areas of concern and opportunities, as well as initial areas of focus for an Action Plan to assist each industry. Highlights include: A. Silicon: These firms include semiconductors, solar cells, silicon ingots and wafers, and the firms that produce equipment needed for each. This region has significant strengths in semiconductor manufacturing and equipment. It is critical to stay competitive. The region's skills in semiconductors may also be transferable to the solar cell industry. B. Micro to Nano: Nanotechrology is a science, not an industry. Nevertheless, the application of nanotechnology is critical to the competitiveness of a number of other industries in the region. Approval of the Signature Research Center in Multi-Scale Materials and Devices by the Oregon Legislature and Governor will build on these strengths. Regional Economic Development Partners 1 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force C. Cyber-security: This field relates to security of information assets, but is defined to include companies whose primary function may not be security, but whose products and services have security applications. Since most funding in this field currently comes from the federal government, the region's distance from Washington DC is a disadvantage. Industry associations and collaborative efforts help overcome this barrier. D. Metals: This industry includes primary manufacturers of metals, as well as secondary manufacturers that shape metals into equipment and machinery. It also includes the transportation equipment industry. A new bi-monthly industry forum has been implemented in this cluster, providing a setting for industry networking, issues identification and education. Governor's Workforce Response Team - A key component to cluster development REDP members are participating in the formation of the Governor's Workforce Response Teams, established by Executive Order, for Regions 2 (Multnomah and Washington County) and 15 (Clackamas County). The formation of these teams, and the inclusion of economic development managers as permanent partners with private sector and workforce participants, will enhance the delivery of workforce funding to key sectors and clusters. III. Industrial Area Development The REDP participation at Metro has led to a much more focused emphasis on the economic and market impact of Metro decisions. Metro added more industrial acreage to the Urban Growth Boundary with testimony and participation of the REDP. Currently, decisions on Title 4 restrictions on industrial land are being informed by REDP participation. Having Metro as a member of REDP is strong testimony to their commitment to be a collaborative partner in regional land use issues. The regional effort to evaluate employment lands, called the Greater Metropolitan Employment Land Study (GMELS) is underway. REDP members are participating with time and money to fund the study. Several sites from the region were submitted to Oregon's effort to identify "Opportunity" and "Certified" industrial sites. Within Clark County, sub-area planning is beginning on the large Port of Vancouver industrial area, with an EIS to be complete in 2004. REDP will continue to monitor this process and provide input and participation at the points in the process where it can be valuable. ICI. Regional Marketing The Portland Business Alliance, a Regional Partner, has stepped forward as the champion to create a five-year, five million dollar marketing campaign to promote the region to targeted business decision makers throughout the nation and world. The goal of this marketing initiative is to increase growth in both living wage jobs and capital investment throughout the region. i • The campaign will coordinate with the current Brand Oregon messaging and other statewide i marketing efforts. The campaign five-year objective is to create 35,000 new regional jobs. i SUMMARY: The working collaboration in this region to improve the local economy has been cemented over this last six months with the formal creation of Regional Economic Development Partners. The organization is poised to continue work on the important efforts described above, in addition to other aspects described in the Regional Framework. To be successful, the REDP must strive to keep the needs of the entire region uppermost in the minds of all decision makers in the area. Regional Economic Development Partners 2 Six-Month Work Plan Report- January 2004 Presented to Members of the Metropolitan Economic Policy Task Force Attachment 3 REGIONAL PARTNERS SIX-MONTH WORK PLAN TOWARD CREATING A VITAL AND SUSTAINABLE REGIONAL ECONOMY Presented to: The Metropolitan Economic Policy Task Force i i Presented by: The Regional Economic Development Partners June 10, 2003 REGIONAL PARTNERS SIX-MONTH WORK PLAN TOWARD CREATING A VITAL AND SUSTAINABLE REGIONAL ECONOMY THE REGION A first step in achieving shared priorities for the region's economic future is to define the region. Economically, this region is a six-county area including Clackamas, Columbia, Multnomah, Washington and Yamhill counties within the state of Oregon, and Clark County within the state of Washington - the Portland-Vancouver PMSA (Primary Metropolitan Statistical Area). This geographic area functions as one economy, at least in terms of jobs - 97% of those who work in this region live here and 98% of those who live in this region work here. THE REGION'S ECONOMIC GOAL - DESIRED OUTCOME To create and maintain a diverse, stable and resilient economy that: • is knowledge-based • balances growth and livability • is business supportive • is built through regional collaboration • has strong international ties • provides a continuum of opportunities for business and people • creates and retains jobs • funds infrastructure necessary to support business growth • maximizes existing resources • capitalizes on existing and emerging industry strengths REGIONAL ECONOMIC DEVELOPMENT PARTNERS SIX-MONTH WORK PLAN This six-month work plan addresses the initial actions that will be undertaken in order to begin addressing the six focus areas outlined in this framework: Innovation and Industry Clusters; Physical Infrastructure; Talent; Livability; Marketing; and Regional Collaboration. The following initiatives address those actions where the Regional Partners are primarily responsible for implementation: • INDUSTRY CLUSTER DEVELOPMENT - growing key industries • REGIONAL MARKETING - driving job creation and investment • INDUSTRIAL AREAS DEVELOPMENT - insuring an adequate supply of industrial & employment land • COMMITMENT TO REGIONALISM - achieving shared priorities In January 2004, the Regional Partners will report back to the Metropolitan Economic Policy Task Force. In addition to providing an update on progress, the January 2004 report will outline the success in enlisting r' organizations and individuals to champion the implementation of the remaining regional priorities. i 1. INDUSTRY CLUSTER DEVELOPMENT The Regional Partners will outline and initiate actions to grow key industry clusters. Within the next six months, four clusters will be the primary focus: silicon (semiconductors & photovoltaic); micro to nano technologies; cyber-security; and metals & transportation equipment. Specific work plans will be completed with the active engagement of industry. Work plans will address: a. The steps necessary to develop a good understanding of how the cluster functions, including the identification of existing strengths, addressing gaps or weaknesses and developing a longer term strategy for continued growth of the cluster. P: Regional Partners/2003/MEPTF/Partners Six-Month Work Plan 6-10-03 1 b. Cluster specific business retention, expansion and recruitment actions. c. Identification and communication of forecasted land and infrastructure needs for industry within the region for two and five year time horizons. d. Identification and communication of forecasted workforce needs. Outcomes/Deliverables/Products: - Produce industry data outlining needs and opportunities for each of the four clusters. - Deliver findings and issues for each cluster to education, workforce, and land use and transportation planning organizations. - Present four industry cluster strategies detailing the roles and responsibilities of involved organizations, including specific actions, steps, timelines and initial lists of targeted firms. - Make 2 to 3 private-sector led recruitment calls on targeted firms or site selectors within each of the four clusters. H. REGIONAL MARKETING Create, fund and implement a collaborative and focused private sector-led marketing campaign to strategically promote the Portland region as a desirable location for business and investment. In coordination with efforts outlined in L INDUSTRY CLUSTER INITIATIVE, above, the promotional and marketing efforts will assist in gaining visibility and differentiation from other competing regions. The approach utilized will be to focus on identified industry clusters as well as overall regional competitive strengths. The region's marketing efforts will coordinate with and leverage the parallel statewide marketing efforts being lead through the Oregon Economic Development Association as well as the developing Brand Oregon messaging. Outcomes/Deliverables/Products: - Commitments in place to develop and implement a five-year regional marketing campaign. - Regional marketing campaign under contract with timeline for campaign implementation in place. 111. INDUSTRIAL AREAS DEVELOPMENT The goal is to identify land in the Portland-Vancouver region that is suitable for future industrial development, and recommend policy and investment priorities that support and enhance land development opportunities to meet business and industry needs. a. Task 3 Completion: • Work with Metro to complete Task 3, which requires addition of 2000 acres of industrial land to the Portland Area Urban Growth Boundary (UGB) by June 2004. • Specifically develop siting criteria for identified industries in order to ensure an appropriate supply of land. • Focus on including land identified by Regional Partners as part of 2002 Periodic Review process. b. Regionally Significant Industrial Areas: • Work with Metro to finalize language in Title 4 related to Regionally Significant Industrial Areas. (Title 4 includes limitations or restrictions on commercial and institutional uses within industrial areas) • Work with individual jurisdictions to identify appropriate areas within the current UGB that should be subject to this designation. c. Clark County/Vancouver: • Work with Clark County and the Port of Vancouver to advance planning and development of the Columbia Gateway properties. d. Regional Employment Lands Study: • Participate in planning for this private sector led effort that will analyze land needs for businesses that do not meet the traditional definition of "industrial". P: Regional Partners/2003/MEPTF/Partners Six-Month Work Plan 6-10-03 2 e. Oregon Industrial Land Initiative: • Work with state agencies and the Oregon Governor's office to inventory 25+ acre industrial sites. • Identify those sites that are "shovel ready", as well as analyzing those with development constraints, identifying those development constraints, and quantifying the costs or other actions necessary to remove those constraints. f. Industrial Land Supply Assessment: • Work with Metro, the public jurisdictions and the private development community in the region to develop and agree upon definitions and protocols for updating and maintaining a parcel-specific industrial land supply database. Agreed upon definitions and protocols will include how to determine/define sites as "shovel ready", the types of development constraints that will be inventoried and categorized, as well as protocols and common formats for data collection. g. Industrial Land Supply Target: • Work with Metro, the public jurisdictions and the private development community in the region to identify or create the necessary financial tools, technical assistance and policy mechanisms to insure a rolling 5-year supply of shovel ready industrial sites with characteristics appropriate to the industry needs identified in L INDUSTRY CLUSTER INITIATIVE, Itent c., above. Outcomes/Deliverables/Products: - 2,000 acres of industrial land, which meets forecasted industry needs, added to the LIGB. - Title 4 language amended and specific industrial sites/areas included as Regionally Significant Industrial Areas. - Adoption of specific development strategies for the Vancouver Gateway area. - Regional Employment Lands Study underway and initial data. - Complete regional contribution to the State inventory of "shovel ready" industrial sites (and assessment of development constraints and costs necessary to make the remaining industrial sites in the region "shovel ready"). - Identification/creation of 2-3 new financial, technical assistance and/or policy mechanisms to support the maintenance of an ongoing 5-year industrial land supply. IV. COMMITMENT TO REGIONALISM The goal is to allow the Regional Partners to remain light, fast, agile and responsive to the market while building a sustained level of cooperation to achieving shared priorities for the region's economic future. The Regional Partners will: a. Advocate and promote the economic priorities, included in Attachment A, A Framework for Creating Shared Economic Priorities for the Portland-Vancouver Metropolitan Area, by involving key public and private sector organizations to agree to implement specific strategies. In particular, clearly address ways in which this region will distinguish itself from its competitors, the metrics that the Regional Partners will need over time to understand regional economic performance, and sources L to fund and expedite the vision. C b. As a part of promoting the economic framework and getting other organizations to ratify it, identify y and solicit organizations to act as "champions", that will commit to leading the implementation of strategies and actions where the Regional Partners are not the lead organization (i.e. ODOT and/or local transportation agencies responsible for leading the implementation of the transportation 1 infrastructure priorities). Wherever possible, both private and public organizations/individuals will 1 be solicited as "co-leads" for each strategy or action. c. In the areas where they are not the lead organization, the Regional Partners' role is to keep the other lead organizations informed about general business and individual industry cluster needs and advocate for specific actions to meet these needs. d. Reach out to other organizations within the metropolitan area and solicit their involvement in the Regional Partners. e. Apply to the U.S. Economic Development Administration (EDA) for funding to develop a regional Overall Economic Development Plan. As part of this effort, consider the formation of a regional P: Regional Partners/2003/MEPTF/Partners Six-Month Work Plan 6-10-03 3 economic development district. Forward the completed plan to EDA for their approval - which would allow the region access to federal funding for projects delineated in the plan. f. Create and adhere to a schedule and forum for monitoring and reporting on progress in implementing the strategies recommended in this report. Outcomes/Deliverables/Products: - Commitments by organizations to serve as the "Champion" for 8 of the specific strategies/actions contained in the Framework report. - Twenty members in good standing of the Regional Partners organization. - Adoption of the Regional Partners Six-Month Work Plan and the Framework report by the councils, commissions or boards of each of the Regional Partners organizations. - Completion of and acceptance by EDA of Comprehensive Economic Development Strategy grant for the Region. - Status report provided to the MEPTF in January 2004 on implementation of the elements of this work plan and strategies and actions recommended in the economic framework report. P: Regional Partners/2003/MEPTF/Partners Six-Month Work Plan 6-10-03 4 Members of the Metropolitan Economic Policy Task Force ■ Rob Drake (Chair), Mayor, City of Beaverton ■ David Bragdon, President, Metro ■ Jess Carreon, President, Portland Community College ■ John Castles, Trustee, Murdock Charitable Trust ■ Steve Clark, Publisher, Beaverton Valley Times ■ Eric Hovee, Principle, ED Hovee Company ■ Ron Johnson, VP Resource Development, Portland General Electric ■ Michael Jordan, Commissioner, Clackamas County ■ Vera Katz, Mayor, City of Portland ■ Kim Kimbrough, President/CEO, Portland Business Alliance Kathy Long Holland, Long/Sherpa Eco-D ■ Donald Mazziotti, Executive Director, Portland Development Commission ■ Craig Pridemore, Commissioner, Clark County ■ Carl Talton, VP Community and Business Development, Portland General Electric ■ Bob Terry, Owner, Fisher Farms ■ Jose Ternero, Oregon Assoc. of Minority Entrepreneurs ■ Diane Vines, Vice Chancellor, Oregon University System ■ Rick Williams, Project Consultant, Melvin Mark Dev. Co. ■ William Wyatt, Executive Director, Port of Portland Staff: Ethan Seltzer, Director, Institute of Portland Metropolitan Studies, Portland State University Heike Mayer, Research Assistant John Provo, Graduate Research Assistant Joe Cortright, Impresa Inc. Regional Economic Development Partners The Regional Partners are a private non-profit organization. An association of public and private sector economic development professionals, representing agencies and organizations throughout the Portland-Vancouver region. The member organizations are listed below, including, the Regional Partners contact person(s): ■ The City of Beaverton (Janet Young) ■ The City of Gresham (Max Talbot, Shelly Parini) ■ The City of Hillsboro (David Lawrence, Larry Pederson) ■ The City of Tualatin (Doug Rux) ■ The City of Vancouver (Gerald Baugh) ■ Clackamas County (Greg Jenks, Renate Mengelberg) ■ Multnomah County (Duke Shepard) ? ■ Washington County (Dennis Mulvihill) ■ Metro (Andy Cotrrgno, Lydia Neill) i ■ Port of Portland (Bill Wyatt, Lise Glancy) ■ Portland Development Commission (Don Mazziotti, Marty Harris, Michael Ogan) ■ Columbia River Economic Development Council (Bart Phillips, Pam Neal) ■ Oregon Economic and Community Development Department (Ron Fox, Joan Rutledge, Marcy Jacobs, Carolyn Sanco) ■ Portland Ambassadors (Randy Miller) ■ Portland Business Alliance (Kim Kimbrough, Scenna Shipley, John Rakoivitz) ■ Westside Economic Alliance (Betty Atteberry) ■ Pacific Power & Light (Tim McCabe) ■ Portland General Electric (Charlie Allcock) P: Regional Partners/2003/MEPTF/Partners Six-Month Work Plan 6-10-03 5 Attachment 4 Attachment A to: Regional Partners Six-Month Work Plan Toward Creating a Vital and Sustainable Regional Economy A Framework for Creating Shared Economic Priorities for the Portland -Vancouver Metropolitan Area Presented to: The Metropolitan Economic Policy Task Force Presented by: The Regional Economic Development Partners June 10, 2003 Attachment A A Framework for Creating Shared Economic Priorities for the Portland -Vancouver Metropolitan Area This report identifies six areas of focus for a long term economic strategy. These focus areas represent the findings and conclusions of the Metropolitan Economic Policy Task Force and Regional Economic Development Partners on common themes (those areas where the jurisdictions throughout the region, through prior public processes and formal adoption, have identified and committed to economic strategies that are consistent, similar or supportive of one another); as well as conflicts or gaps (where there is a lack of agreement on solutions, or lack of existing collaborative effort). This framework provides a mechanism to better coordinate the region's economic development objectives with its land use and transportation planning and implementing actions and investments. This framework identifies and recommends six areas of economic focus: 1) Innovation and Industry Clusters 3) Talent 5) Marketing 2) Physical Infrastructure 4) Livability 6) Regional Collaboration The first four of these are foundation issues of importance to the effective functioning of the region's economy. The importance of these four issues is interrelated and interdependent. Their ordering in this report is not meant to imply any priorities among or between them. The fifth is important in order to position this region within a competitive global environment, and the sixth is important as a mechanism for those of us in this region to more efficiently address the first five issues - and thereby more effectively compete nationally and internationally as an economic region. The discussion below identifies policies, strategies or actions within each of these six areas and discusses why and how each is important to the area's economy. Economic strategy is about 1) making sure that we provide essential resources and services that enable businesses to succeed, and 2) focusing on those things that differentiate this region from other, competing regions - where we have strengths or relationships that provide economic advantages. The first four areas of focus discussed below are important elements in differentiating the Portland-Vancouver region's economic advantages from those of other regions - how this region decides to address each of these elements, where priorities are placed, and what implementation decisions are made is critical to this differentiation. The six focus areas provide the framework for WHAT should be addressed within a regional economic strategy for this metropolitan area - most of which are presented in broad terms. Some areas include a specific approach, or suggested actions, on HOW these strategies should be implemented or carried out. The intent of this document is to provide a foundation for ongoing collaboration among the institutions and organizations throughout the metropolitan area to support the continual refinement of both WHAT this region's economic strategies should be and HOW to approach their implementation. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 1 Background The Portland-Vancouver region faces a number of economic forces that will shape its future. • The evolution of a knowledge-based economy in which intellectual assets, rather than physical ones, are key to long term economic success. • An increasing use of technology throughout both traditional and new economy industries. • A shift overseas of many traditional as well as new economy jobs, facilitated by improved global transportation and communications and by lower wages overseas. • A shift from a local economic base, measured by political boundaries, to a highly integrated regional economy. • The development and emergence of industry clusters - concentrations of interrelated, globally competitive firms within related industries-unique to specific metropolitan areas. • Increasing competition from other regions within the United States, because of reduced transportation and communication costs, and economic inducements provided by local, regional and state governments. • Shorter product and service life cycles, requiring much greater agility and speed by businesses in retooling to stay competitive. • The evolution of transportation and distribution systems to more efficiently move products and information. • Across the world, business and governments are mobilizing to reduce the effects of the recession and position themselves to take advantage of the economic restructuring that is underway. Due to an unprecedented period of economic growth in the 1990s, some people assumed that this region's positive economic future was a given. We know that this is not true-we must be proactive to be competitive. The challenge before us is how does this region position itself to effectively compete for the economic opportunities that will be presented in the global marketplace during the coming decade-by taking into account and balancing both what we desire as a community and what employers desire as a business location. Framework Elements - Lead/Involved Organizations The recommendations outlined below are presented as the starting point for a regional action plan that will require focused, intense, commitment from both the business community and local/regional governments to be sucdessfully completed and implemented. A critical element of that commitment includes organizations taking responsibility for leading the implementation of each of these recommended actions - a "champion" for that item. For each strategy or action item below, the set of organizations that should be involved in further discussion and/or implementation are shown. As with the recommended actions themselves, this list of involved organizations is presented as a starting point for discussion and further refinement. For those items where the Regional Partners are committed to be the organization responsible for implementation they are shown as the Lead. For those items where the Regional Partners are NOT the organization responsible to lead implementation they are shown as the Advocate for this item - unless an appropriate organization has already committed to serve as the Lead organization for implementation. The Regional Partners role as advocate is to recruit a champion to lead. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 2 I. Innovation and industry Clusters A. Build on the region's existing and emerging industry sector strengths through cluster-focused public policy and program support and through resource allocation. All types of business activity and industries contribute to the region's economy. However, in the world's more successful metropolitan areas, a small number of industry clusters serve as the primary drivers of the regional economy. A cluster is a group of firms that, through their interactions with each other and with their customers and suppliers, develop innovative, cutting-edge products and processes that distinguish them in the market place from firms in the same industry found elsewhere. The competitiveness of an industry cluster is determined by the presence of highly specialized pools of skills, technology and infrastructure tailored to the needs of the cluster firms. The presence of sophisticated and demanding customers in a cluster pressures firms to innovate on a continuous basis. A cluster is not simply the result of the presence of a large firm, or of a concentration of firms in the same industry. Identifying the presence of a cluster in a community refers specifically to the ability of the firms in an industry to interact in ways that create competitive advantages through the creation and incorporation of new knowledge into products and the processes that produce them. Therefore, cluster strategies focus on the relationships between firms, not on individual firms. A cluster strategy is based on the assumption that creating new knowledge in a place confers advantages on all firms in that industry in that place, even if those firms are, in fact, competitors within their industries. Those industry clusters that compete nationally and internationally are the core of this region's economy and what distinguishes it from other regions. The industry clusters that exist and that are emerging in the metropolitan area are built on the distinctive knowledge competencies of the region, and the strengths that currently enable the region to compete globally for economic activity and investment. Additionally, industries that sell their products and services nationally and internationally have greater long-term growth potential since their opportunities for growth are not constrained by the size of this region's market. For these reasons, focusing on industry clusters is both a more efficient and effective use of this region's efforts and resources. Established regional industry clusters include: Emerging regional Industry clusters include: • High Tech (Semiconductors/Silicon, Imaging • High Tech (Nano & Micro Technology & Display Technology) Cyber-Security, Health/Medical Information • Metals, Machinery, Transportation Equipment Technology) • Nursery Products • Creative Services (Advertising, Public Relations • Specialty Foods and Food Processing Film & Video, Web/Internet Content & Design) • Lumber and Wood Products • Sports Apparel/Recreation-Related Products There are also industry clusters that this region aspires to create and establish. Given the definition and discussion of industry clusters, above, these would more appropriately be called targeted industries. In addition, there are industries that, while neither industry clusters nor targeted industries, are essential support industries within the region. Targeted and Support industries include: • Biotech/Bioscience (Medical Devices, Bioinforniatics, Pharmaceuticals, Genon:ics, Anti-Virals) • Sustainable Industries (Renewable Energy, Resource Efficiency Technologies, Sustainable Building Materials, Green Chemistry) • Professional Services (Architecture, Engineering, Legal and Financial Services, etc.) • Distribution & Logistics P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 3 The components of a cluster-based strategy should include: Al. Increase support and commitment to the retention and expansion of existing business and attraction of new businesses. Lead/Involved Organizations: Regional Partners: Portland State University, Oregon University System, Oregon Health and Science University, area Community Colleges, Industry Associations. Economic development needs to be an ongoing priority of the region, not a goal that applies only during economic downturns. Through the Regional Partners, the region will expand the community's awareness of and support for business retention, expansion and recruitment efforts as ongoing elements of the region's economic development efforts. The strategies and programs established to execute expanded business retention, expansion and recruitment efforts will be developed through the involvement of industry associations and firms in the cluster, education institutions and workforce training organizations, and other the organizations in the region that are responsible for the delivery of infrastructure and services necessary to support the continuing growth and development of the cluster. While supporting and growing industry clusters will be the focus of the region's strategic economic development efforts, these strategies should remain flexible and adaptable to changing conditions and opportunities. Companies and industries are continually adjusting to shifts in market forces and circumstances. The region will approach its economic development focus and plans with the same agility. A2. Proactively and cooperatively market and promote the metropolitan area as a positive business location for specific industry clusters. Advocate /Involved Organizations: Regional Partners: Portland Business Alliance, Portland Oregon Visitors Association, Oregon Economic Development Association, Port of Portland, Port of Vancouver, Industry Associations. In addition to "branding" and marketing the region broadly as a business location, the region will also develop marketing messages and methods targeted at the specific industry clusters it is pursuing. A3. Track, monitor and communicate information on cluster trends and needs with organizations that play a role in providing necessary business "infrastructure" and services Lead/Involved Organizations: Regional Partners: Industry Associations. The Regional Partners, through ongoing research as well as their direct interactions with industry groups and individual firms, develop information and insight on the needs of industry clusters. This knowledge will be communicated and shared with the organizations in the region that are responsible for the delivery of physical infrastructure, workforce training, capital and a variety of services necessary to support the continuing growth and development of the cluster. i B. The region needs to identify and create additional capital resource tools to support business creation and expansion. Advocate /Involved Organizations: Regional Partners: Commercial Banking Community. I The Portland-Vancouver region must enhance its support for a highly entrepreneurial environment, so a larger number of locally grown ideas grow and prosper here: • The growth of the regional venture capital community needs be better supported, as it is small relative to other metropolitan areas. • There are limited resources for non-standard debt financing; area financial institutions will be encouraged to examine and develop new and alternative mechanisms. • The region needs to provide additional, more coordinated organizational and information support for entrepreneurs. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 4 C. The reckon must invest in area educational institutions with a focus on commercialization. Advocate /involved Organizations: Regional Partners: Portland State University, Oregon Health and Science University, Industry Associations The region must assist in the development and financing of incubator, accelerator, laboratory or other space needs to support commercialization of technology and the growth of emerging industries. II. Physical Infrastructure Businesses require a number of services and resources in order to successfully operate and compete in both today's and tomorrow's economy. Those services and resources comprise the region's physical infrastructure. The infrastructure elements that this region can proactively provide are identified and discussed below. How this region chooses to provide this infrastructure will determine how successfully it will compete as a location for new and expanding business. In all areas discussed below, additional financial resources need to be found or created in order to fund the infrastructure improvements essential to a strong regional economy. A. Insure an Adequate and Available Supply of Land and Buildings that Meet Industry Needs. To be economically competitive, communities must have an available supply of development-ready land and existing buildings to accommodate the needs of business and industry. Available land must be appropriately zoned, have adequate utilities and services and meet the location, size and other characteristics required by industry. The land resources in the region need to be competitive with other western US metropolitan areas. In addition to available land, the regulatory climate needs to be timely and provide certainty of development. Land requirements depend on industry and firm type. Research and development firms often want suburban campus locations where their development and production functions can take place interactively. Manufacturing and distribution firms need to be close to major interstate highways. High- tech manufacturing firms are more likely to be found in suburban industrial parks than in the central city. Firms involved in heavier manufacturing industries tend to be located in the older, established industrial areas of the central portions of the region rather than in the suburban industrial parks developed over the last three decades. The elements of insuring an adequate and appropriate supply of land and buildings should include: Al. Preserve protect and redevelop existing industrial areas within the metropolitan area, while recognizing the changing form functions and site needs of "industry" Advocate /Involved Organizations: Regional Partners: Local Jurisdictions. Metro, Industry Associations, Commercial Development Community With changes in how businesses are organizing their operations and functions to effectively compete in dynamic global economy, the region must re-examine, update and redefine the concept of "industrial" to recognize and include "industrial office" - non-manufacturing uses that are integral parts of industrial sectors (such as software development, R&D and fab-less semiconductor operations within the high f,,ch sector) - but which would limit "commercial office" uses (such as professional services firms, call centers, insurance, medical or other personal services uses). As part of the identification and regulation of regionally significantly industrial land, the region needs take into account and address the changing form, functions and site needs of industry and particular industry clusters. Definitions and regulations should be adjusted to respond to these new realities. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 5 A2. The region needs to develop tools processes and public incentives to encourage the redevelopment of industrial sites and buildings in established industrial areas to maximize past public investment in infrastructure and to create and maintain lobs in established communities. Advocate/Involved Organizations: Regional Partners: Local Jurisdictions, Metro, OECDD, Commercial Development Community, State Senators and Representatives from the Metro area. Throughout the region there are significant numbers of previously developed industrial sites that have antiquated facilities or contamination problems. The cost of redevelopment can be high: brownfield sites may require environmental remediation; historic buildings require seismic upgrades. In order to preserve and maintain the land resources in existing industrial areas, the region needs to create and employ public financial incentives and other mechanisms necessary to encourage and make financially feasible the redevelopment of existing industrial sites and buildings. Without the commitment and investment necessary to redevelop and reutilize older industrial sites for new industrial uses, the need to expand the urban growth boundary and urban development into greenfields will be even greater. A3. Through periodic additions to Urban Growth Boundaries maintain an adequate supply of developable vacant industrial land appropriately sized and located throughout the region, to meet the needs of industry growth forecasted by Metro other Jurisdictions and clusters identified in this report. Advocate /Involved Organizations: Regional Partners: Metro, Local Jurisdictions, Commercial Development Community. The Metro Council, in collaboration with the cities and counties throughout the region - including those located outside of Metro's regulatory authority - must take a strong leadership role in actively supporting the periodic expansion of their urban growth boundaries (UGB) to address the current industrial land shortage and future industrial land needs. Land must be added in appropriate parcel sizes and locations that are responsive to the needs of industry clusters throughout the Region. Industrial land added to UGBs needs to be protected through appropriate mechanisms to ensure its use for industrial purposes, taking into account the changing form, functions and site needs of industry. A4. Create and maintain a business-supportive regulatory and development permit climate Advocate/Involved Organizations: Regional Partners: Local Jurisdictions; Regulatory Streamlining Manager, Oregon Department of Consumer and Business Services; Commercial Development Community. Regulations exist to maintain the health, welfare, and safety of a community. They are designed to make buildings safer, the air cleaner, and provide a variety of other protections. However, firms must work with local bureaucracies to meet regulatory requirements, and some regulations and processes can be quite onerous. Shorter product life cycles have put pressure on companies to bring new products to market quickly. Simplified bureaucracies and a short and predictable permitting process can help firms react quickly in a competitive marketplace-a factor of particular significance between municipalities within a metropolitan area. The attitude behind the implementation of the local regulatory and permit system is equally important. Locations that work to assist development within the context of meeting the community's regulatory mandates fare better than locations that use their regulatory and permit system to "keep undesired things from happening" - the difference between viewing businesses as part of the community or an adversary to protect the community from. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 6 Regulatory and permit systems have traditionally been wholly local in nature and scope - leading to significant differences among and across the jurisdictions in the region. While acknowledging the need to preserve local preferences and control, it is recommended that the jurisdictions in the metropolitan area move towards the development and implementation of a "smart permit system" - see recommendation "B", under section VI. Regional Collaboration, below. B. Maintain and strengthen the transportation and other infrastructure systems serving the Metropolitan area. To stay competitive, cities must have modern and efficient physical infrastructure, including roads, bridges, water and sewer systems, airport and cargo facilities, energy systems, and telecommunications. The availability of fiber optic and other high capacity telecommunications systems are growing in importance. An important role of government is to increase economic capacity by improving quality and efficiency of public infrastructure and utilities necessary to business operation. While businesses prefer localities that offer low tax rates, they will be less likely to choose an area if low taxes are reflected in poorly- maintained infrastructure, low-quality schools, and a substandard communications network. Locations with relatively higher taxes but with infrastructure and public services levels comparable to low tax locations are even less attractive to businesses. In order to remain competitive, the Portland-Vancouver region should maintain and strengthen the following transportation systems: 61. Air Service: Strengthen Portland International Airport's national and international role. Lead/Involved Organizations: Port of Portland: Regional Partners, Local Jurisdictions. The region must actively support the Port of Portland's efforts to expand the airport and develop increased domestic and international passenger and cargo service, including connections to Asia, Europe and Mexico. B2. Roads & Highways: Maintain and strengthen connections from key commercial and industrial areas to necessary transportation systems (highway, train airport, marine terminals). Advocate/Involved Organizations: Regional Partners: Oregon Department of Transportation, Washington Department of Transportation, Port of Portland, Port of Vancouver, Metro, Local Transportation Offices and Departments. The region needs to address the relationship, conflicts, and needs for freight movement in and between industrial areas, inter-modal and terminal facilities, and for local delivery of goods to 2040 regional centers, main streets, and at the interface of residential neighborhoods and freight districts and corridors. t B3. Transit: Maintain and expand the region's transit system in order to provide transportation choices and increased mobility and access. Advocate /Involved Organizations: Regional Partners: TriMet, Ctrans, Metro, Local Transportation Offices and Departments. f This region's system of light rail, bus and streetcar provide transportation mode and cost choices necessary to meet the needs of residents and employees. In addition to helping the community to meet it energy and environmental objectives, the transit system also increases the region's overall transportation capacity, providing increased mobility and access important to residents and businesses. The region must support expansions of the system to Milwaukie and along I-205 to the Clackamas Town Center area in the short term and to Wilsonville and Vancouver in the longer term. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 7 B4. Rail: Promote the upgrade and maintenance of rail infrastructure. Advocate /Involved Organizations: Regional Partners: Oregon Department of Transportation, Washington Department of Transportation, Port of Portland, Port of Vancouver, Union Pacific Rail Road, Burlington Northern Santa Fe Rail Road, Metro, Local Transportation Offices and Departments. Many important rail lines are in need of upgrade, repair and possible reconfiguration or re-alignment. Current facilities will not be adequate to meet the needs of the future. To reduce congestion and expedite access, the region should support additional rail access points to the system such as the new Amtrak station being developed in Oregon City and improved facilities such as a new rail bridge across the Columbia River. B5. Marine: Support deepening of the Columbia River Navigation Channel (subject to environmental approvals). Advocate /Involved Organizations: Regional Partners: Port of Portland, Port of Vancouver, Army Corp of Engineers: US Department of Fish and Wildlife, Oregon Department of Transportation, Washington Department of Transportation. The region must strongly support deepening and maintaining the Columbia River navigation channel to 43 feet - necessary to maintain the region's role in meeting the marine freight needs of Oregon and portions of the Mid and Western US. B6. Telecommunications: Support and promote the continued expansion of state-of-the-art communications technology necessary for area businesses to effectively compete. Advocate /Involved Organizations: Regional Partners: Portland Office of Cable Communications and Franchise Management: area Cable and Communications Commissions, area Telecommunications Utilities and Companies. The region needs to work with companies providing communications services to enhance the connectivity and bandwidth for businesses and residents within the metropolitan area. III. Talent A. Build stronger education and training programs and their linkage to workforce requirements. Advocate /Involved Organizations: Regional Partners: Portland State University, Oregon Health and Science University, area Community Colleges, local School Districts, Private Foundations, Oregon and Washington Employment Departments, Oregon and Washington Governor's Education Offices, Worksystems, Inc., area One Stops, Industry Associations. The single most important factor for most companies is labor-its cost and its quality. For most firms, labor is the largest operating cost, and access to a talented, well-trained work force will be a deciding factor in the company's competitiveness. Computers and other high-tech equipment have brought about a shift in occupations across the country and a change in the workforce skill requirements of all industries, including heavy manufacturing. As the U.S. evolves into a more knowledge-based economy, virtually every company requires technical literacy at all skill levels. An educated workforce has become the primary factor for growing companies. New plants are more likely to select from sites where a skilled workforce exists, and then compare wage rates among those locations. As more routine production functions are shifted to lower cost locations (increasingly offshore), continual increases in the skill and education levels of their labor force will allow regions to remain a competitive location for growing firms. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 8 Al. Ensure coordination between the region's workforce delivery system (Oregon Employment Department Worksystems Inc.: and area "One Stops") and the region's economic development efforts. Advocate/Involved Organizations: Regional Partners: Oregon and Washington Employment Departments, Oregon and Washington Governor's Education Offices, Worksystems, Inc., area One Stops, Industry Associations. Businesses that are locating or expanding in the region need a coordinated workforce delivery system to recruit, screen and hire local workers. The region must support expanded funding for the workforce delivery system and insure that its focus and services are coordinated with the region's business retention, expansion and recruitment efforts. A2. Make a strong commitment to the workforce training and development system. Advocate /Involved Organizations: Regional Partners: Worksystems, Inc., Oregon and Washington Employment Departments: Portland State University, Oregon Health and Science University, area Community Colleges, local School Districts, Private Foundations, Oregon and Washington Governor's Education Offices, area One Stops, Industry Associations. In order to insure the long-term competitiveness of the workforce, the region mast actively support efforts to establish a statewide Workforce Training Fund, as most states do, using a portion of Unemployment Insurance or other resources and expand trades training and vocational education for high-demand occupations. A3. Support the development of a stable funding source for Oregon's K-12 education system. Advocate /Involved Organizations: Regional Partners: Oregon Governor's Education Office, local School Districts, Local Jurisdictions. The region needs to take a leadership role in supporting the creation of a stable funding basis for Oregon's education system. If the education system on the Oregon side of the metropolitan area erodes, it will place the entire region at a significant disadvantage as a business location. Governments and businesses throughout the region, those in Washington as well as Oregon, have a vested interest in insuring the long-term stability and competitiveness of the education system. B. Investigate and identify the region's strengths in attracting high-skilled or "knowledge" workers as well as strategies and systems to augment their skills on an ongoing basis. Advocate /Involved Organizations: Regional Partners: Portland State University, Worksystems, Inc., area Community Colleges, Oregon Health and Science University, local School Districts, Oregon and Washington Governor's Education Offices, Industry Associations. In addition to maintaining its ability to attract new, high-skilled or "knowledge" workers, the region needs to develop and support educational and workforce training strategies and systems to enhance and augment people's skills on an ongoing, continuous basis. If we do not provide mechanisms to allow people, once they join our community, to maintain their skills at a competitive level, we will not be able to retain them. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 9 IV. Livability A. The region's livability is one of its strategic economic advantages. The region should maintain a strong commitment to the elements of the region's livability that are essential to its economic competitiveness. Advocate /Involved Organizations: Regional Partners: Local Jurisdictions, Metro: 1000 Friends of Oregon, Regional Arts and Culture Commission, Industry Associations. The Portland Vancouver region's livability provides it a competitive economic advantage, particularly for high-skilled or "knowledge" workers. Households are attracted to regions by amenities that wages alone cannot provide. Many high-skilled or knowledge workers can choose where they want to live and they can apply their skills to a variety of industries. Because they can pick and choose their locations, they choose locations with the combination of amenities they value. Unfortunately, in many public discussions there is the implication that the region must make choices between a positive business climate and healthy economy on one hand, and quality of life and livability issues on the other - an all or nothing choice. The region's economy and livability are not independent, but are interdependent. While not involving all or nothing choices, interdependent relationships still involve interactions among and between the interdependent elements - both positive and negative tradeoffs. The region's livability is made up of a variety of separate elements - some of which many people cannot articulate or describe. The importance of those separate elements varies from person to person, based on the person's beliefs, values and current economic situation. Without a clearer articulation of which livability issues provide strategic economic advantages, everything is equally important - and we are back to all or nothing choices. Therefore, a critical first step in retaining and promoting the region's quality of life while spurring economic success is to define the elements of livability that strategically support its economic health and competitiveness. V. Marketing A. Proactively and cooperatively market and promote the metropolitan area as a positive business location. Advocate /Involved Organizations: Regional Partners: Portland Business Alliance, Portland Oregon Visitors Association, Oregon Economic Development Association, Port of Portland, Port of Vancouver, Industry Associations. The Portland Region lacks an identifiable, dynamic and consistent marketing message for national and international business attraction. To effectively market the region a clear articulation of its "brand" and a "brand manager" are necessary - an entity that consistently shapes, refines and stewards the brand for this region. The focus of the brand manager and the marketing efforts should be on developing consistency in the message, as well as marketing sites, industrial sector strengths, quality of workforce, and exceptional livability factors. The region's marketing efforts and messages must be coordinated with and leverage the parallel statewide marketing efforts. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 10 VI. Regional Collaboration A. Encourage collaborative problem-solving and implementation of economic policy and strategy. Lead/Involved Organizations: Regional Partners: Governor's Community Solutions Team, Local Jurisdictions, Metro. The Portland Vancouver region has a long and established reputation for regional collaboration. The region is frequently held up as a model of regionalism - particularly for land use and transportation planning. The region's collaboration on economic development issues and efforts is less well known. The general awareness of the existing level of economic development coordination throughout the region needs to be raised, along with ongoing increases in that level of coordination and collaboration. As noted earlier, metropolitan regions are the building blocks of economic activities and functions. In order for this region to be economically competitive, a more collaborative culture as well as the systems and mechanisms to support it need to be expanded and developed. B. The iurisdictions in the metropolitan area needs to move towards the development and implementation of a "smart permit and fee system" throughout the region. Advocate/Involved Organizations: Regional Partners: Local Jurisdictions, Commercial Development Community, Metro. A "smart permit and fee system" is one that would utilize similar application forms and user interface across all of the jurisdictions in the region. It would also insure consistent (e.g. 90 day) timeframe for permit review and approval. Building a single, regional permit system is a long-term goal, one with both technical and political difficulties. However, as an initiative to build this region's economic competitiveness, this region needs to find ways to make the regulatory, permit and fee system across jurisdictions more consistent to the "customer". This would also be a powerful, positive way of distinguishing the region. C. The iurisdictions across the metropolitan area should investigate the development and implementation of a tax system that is supportive of regional cooperation. Advocate /Involved Organizations: Regional Partners: Local Jurisdictions, Commercial Development Community, Metro. Oregon's land use planning system is based on the presumption that each city and county must plan for the complete spectrum of commercial, industrial and residential development opportunities and provide the public facilities and services necessary to support them - as if each jurisdiction existed independently, both geographically and economically. However, not every jurisdiction has the physical size, breadth of existing development or development opportunities necessary to create the tax base sufficient to support the necessary public services. Oregon's tax structure serves as a disincentive to regional economic cooperation and coordination. The jurisdictions across the region should explore the issue of how to effectively address the long-term resource needs and capacity of this metropolitan area, as well as the individual jurisdictions that are part of it. i D. The metropolitan area needs to investigate the development and implementation of a regional economic database and forecasting system that allows it to benchmark and track its progress on economic strategies and initiatives, as well as identifying economic and business trends. Advocate /Involved Organizations: Regional Partners: Portland State University, Metro, Local Jurisdictions, Commercial Development Community, Industry Associations. The metropolitan area needs to identify indicators of successful regional economic development, tracking mechanisms to inform us if we are successful in implementing agreed upon strategies and initiatives, and information on changes in the make-up of our regional economic drivers. P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 11 Members of the Metropolitan Economic Policy Task Force ■ Rob Drake (Chair), Mayor, City of Beaverton ■ David Bragdon, President, Metro ■ Jess Carreon, President, Portland Community College ■ John Castles, Trustee, Murdock Charitable Trust ■ Steve Clark, Publisher, Beaverton Valley Times ■ Eric Hovee, Principle, ED Hovee Company ■ Ron Johnson, VP Resource Development, Portland General Electric ■ Michael Jordan, Commissioner, Clackamas County ■ Vera Katz, Mayor, City of Portland ■ Kim Kimbrough, President/CEO, Portland Business Alliance ■ Kathy Long Holland, Long/Sherpa Eco-D ■ Donald Mazziotti, Executive Director, Portland Development Commission ■ Craig Pridemore, Commissioner, Clark County ■ Carl Talton, VP Community and Business Development, Portland General Electric ■ Bob Terry, Owner, Fisher Farms ■ Jose Ternero, Oregon Assoc. of Minority Entrepreneurs ■ Diane Vines, Vice Chancellor, Oregon University System ■ Rick Williams, Project Consultant, Melvin Mark Dev. Co. ■ William Wyatt, Executive Director, Port of Portland Staff: Ethan Seltzer, Director, Institute of Portland Metropolitan Studies, Portland State University Heike Mayer, Research Assistant John Provo, Graduate Research Assistant Joe Cortright, Impresa Inc. Regional Economic Development Partners The Regional Partners are a private non-profit organization. An association of public and private sector economic development professionals, representing agencies and organizations throughout the Portland-Vancouver region. The member organizations are listed below, including, the Regional Partners contact person(s): ■ The City of Beaverton (Janet Young) The City of Gresham (Max Talbot, Shelly Parini) ■ The City of Hillsboro (David Lawrence, Larry Pederson) ■ The City of Tualatin (Doug Rux) ■ The City of Vancouver (Gerald Baugh) ■ Clackamas County (Greg Jenks, Renate Mengelberg) ■ Multnomah County (Duke Shepard) Washington County (Dennis Mulvihill) ■ Metro (Andy Cotugno, Lydia Neill) ■ Port of Portland (Bill Wyatt, Lise Glancy) ■ Portland Development Commission (Don Mazziotti, Marty Harris, Michael Ogan) ■ Columbia River Economic Development Council (Bart Phillips, Pam Neal) ■ Oregon Economic and Community Development Department (Ron Fox, Joan Rutledge, Marcy Jacobs, Carolyn Sanco) ■ Portland Ambassadors (Randy Miller) ■ Portland Business Alliance (Kim Kimbrough, Scenna Shipley, John Rakowitz) ■ Westside Economic Alliance (Betty Atteberry) ■ Pacific Power & Light (Tim McCabe) ■ Portland General Electric (Charlie Allcock) P: Regional Partners/2003/MEPTF/Reg Econ Framework Attachment A 6-10-03 12 AGENDA ITEM # CD FOR AGENDA OF April 20, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Police Communication and Technology Update PREPARED BY: Brenda Abbott/Alan On DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Information update for Council with regard to replacement of the Mobile Data Computers STAFF RECOMMENDATION Information Only INFORMATION SUMMARY The Federal government has issued new security requirements regarding the transmission of law enforcement data. The security requirements can only be met by running new security software on the Patrol car computers. It is the responsibility of each law enforcement agency to ensure their patrol car computers are compliant by September 2005. The computers in the Patrol cars currently have outdated hardware which cannot run the new software necessary to accommodate the new security requirements. The PD is in the process of evaluating replacement patrol car computers. Factors involved in the decision are: funding, compatibility with other agencies, support, maintenance, upgrades, enhancements available, patrol car cockpit ergonomics, long term data plans for the PD. OTHER ALTERNATIVES CONSIDERED There are no alternatives other than replacing the existing equipment. The current systems are 9 years old and are running the Windows 3.11 operating system. They cannot be upgraded because the hardware cannot support any version of Windows beyond Windows 3.11 (not Windows 95, Windows 98, Windows 2000, or Windows XP). VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY C We are making the decision in the context of the Police Department's Long Term Data Systems Plan and in the context of regional crime systems activity. i i ATTACHMENT LIST i We will have a video presentation. FISCAL NOTES Approximately $225,000 has already been budgeted and we have applied for supplemental grant funds. AGENDA ITEM # T FOR AGENDA OF Apri120, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Public Art for the new Tigard Library PREPARED BY: Cheryl Silverblatt DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Review of Recommendation from Tigard Library Public Art Committee for public art in the new library. STAFF RECOMMENDATION Discuss recommendation and provide further direction to the Public Art Committee with regards to the selection and commission process. INFORMATION SUMMARY As Council may recall, the Tigard Library Public Art Committee was organized in the Fall of 2003 with the charge of developing guidelines and a Request for Proposal for art for the new Library. The RFP was ready for dissemination on January 22, 2004 and proposals were due on March 16, 2004 at 5:00 pm. 28 proposals were received and these were screened by a Task Force of the Public Art Committee on March 31, 2004. There will be a review by the entire Committee on April 12, 2004, after which the Committee will be prepared to bring forward a recommendation to Council. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY "Community Character & Quality of Life - Community Aesthetics Goal #1 Identify projects and activities designed to promote and enhance defined aesthetic qualities valued by those who live and work in Tigard." ATTACHMENT LIST Attachment A: Request for Proposal - Call for Artists FISCAL NOTES The Tigard Library public art will be funded by $50,000 in donations and bequests. City of Tigard, Oregon Request for' Prod~posal. Call f®r .Artists Tigard Public Library Hsi- J J 0 City of Tigard, Oregon Request for Proposal Call for Artists - Tigard Public Library The City of Tigard, Oregon invites artists and artist teams from Oregon and Washington to submit proposals for work to be acquired or commissioned for the Children's Room and the Entryway of the new Tigard Library facility. The total budget for both pieces is $50,000. Sealed proposals will be received until 5:00 PM, Tuesday, March 16, 2004, to the attention of Call for Artists Tigard Public Library Attn: Cheryl Silverblatt 13125 SW Hall Blvd. Tigard, Oregon 97223 There will be no formal proposal opening. Facsimile and electronic proposals will not be accepted. Proposals will not be accepted after the stated opening date and time and late proposals will be returned to the artist unopened. A. BACKGROUND The Tigard Public Library has out-grown its current location at 13125 S.W. Hall Blvd. and a bond measure, passed in 2002, authorized the construction of a new library down the road on Hall Blvd. The architectural firm SRG was chosen and construction began in 2003. The architectural firm, responding to direction from the City Council, put special emphasis on the natural setting, retaining the native plantings and trees and paying special attention to the Fanno Creek wetlands. B. FACILITY AND BUILDING DESIGN The site identified for art work for the Children's Room are four 10" x 10" exposed columns that anchor the 40' x 60' area. While there is some wall space for flat pieces, the Selection Committee (Committee) feels the best opportunity for commissioned work is the quartet of columns. _ The Entryway is a three story glass and brick atrium approximately 40' x 40', which will house a coffee bar along with the entrance to the Community Meeting Room. The Committee is particularly interested in commissioning a suspended piece for this space. The ceiling height ranges from 25' (wood ceiling) to 28' at its highest. The Committee invites you to go to www ci.tigardor.us/library/new library for more visuals. Entryway - - 4 Columns in- i ' z Children's Area .rte qy~ o d n r7 n n t F l i~yu~ v R N1 C ' '0 fn IrS • ~ a A B~~ G d lt' ~ ~ 1. t . apt nQp7 1 _ ~~r~ Tigard Public L.Ibrar y C. GOALS The Art Selection Committee of the Tigard Public Library is looking for artist(s) who will propose projects for the Children's Room and Entryway which reflect the natural setting highlighted by the architectural design as well as the literary and educational mission of the public library. D._ DESIGN SPECIFICATIONS The work must also be: ■ welcoming to library users and passersby; ■ harmonious with the library's diverse uses; ■ impervious to heavy traffic; and ■ in need of very little maintenance. E. SUBMISSION REQUIREMENTS Artist(s) shall provide the following material in order for their proposal to be reviewed: i. A letter of interest to be read by the Committee in advance of reviewing slides This letter should include the artist's conception and project proposal for a specific site. 2. The letter must be accompanied by a current resume (2-page limit) 3. Detailed Slides. Please submit no more than 10 slides of recent work. All slides must be labeled with an arrow indicating top 'of slide, artist's name, date completed and number corresponding to the number on the application slide list. If applying as a team, submit up to 10 slides for each member including any collaborative work previously completed by the team. Slides will be projected two at a time and should be arranged accordingly. Snapshots of completed work will NOT be accepted. 4. A self-addressed stamped envelope for slide return. 5. Hard conies only, please. Email submissions will not be accepted C F. CALENDAR The City reserves the right to modify the schedule listed below. Proper notification of j changes in it will be made to all known interested parties. 1 ' RFP Responses Due: March 16, 2004, 5:00 PM ■ Proposal Review: March 17, 2004 - March 31, 2004 ■ Finalist Selection: April 1, 2004 ■ Award Notification: April l2, 2004 ■ Installation and Completion: Mid-July, 2004 G. SELECTION PROCESS The Tigard Public Library Public Art Committee will review all 'responses and make recommendations to the Tigard City Council who will have the final approval authority. A short list of finalists will be invited to present a more detailed proposal for which they will be paid a design fee. Members of the City's Selection Committee are: Margaret Barnes, Library Director Janet Bruno, Member, Library Board Yvonne Burgess, Member, Friends of Tigard Public Library Barbara Butler, Member, Library Board, Chair, Public Art Committee Sue Carver, Member, New Library Resource Team Chris Dirksen, Artist Carol Ferris, Artist Susan McKinnon, Artist Ken Patecky, Artist Cheryl Silverblatt, Library Staff Jane Smith, Member, Member, Library Board H. SELECTION CRITERIA The Committee is interested in reviewing proposals for artwork that reference the spirit of the City of Tigard and the Tigard Public Library. Criteria that will be used in selection process include the following: 1. ualit The inherent quality of the work itself will be the highest priority for selection. 2. Style and Nature Works of any aesthetic persuasion which are appropriate as art in the public places detailed above and are compatible in scale, materials, form, and content with the designed location will be considered. 3. Form of Media All visual art forms may be considered. Works may be either portable or permanently affixed or integral to the building or structure. 4. Performance Due consideration will be given to structural and surface soundness and to permanence in terms of relative excessive maintenance or repair costs. 5. Additional Criteria In addition to the criteria listed above the City may consider any and all of the following: a) Appropriateness to the project site, i.e. content, scale, etc.; b) Durability of design and materials; c) Accessibility, both physical and intellectual; d) Timelessness, i.e. work that is not a fad or of transitory taste; and e) Public safety issues and any ADA regulation requirements. The City shall reserve the right to purchase a piece of existing art from a gallery, dealer, or an individual artists or commission artwork for the_specific site. In the event the City chooses to commission artwork for the specific site, the City and selected artist(s) shall enter into an Artist Agreement (Agreement) for the work. A copy of the Artist Agreement is included. Any artist(s) taking exception to any of the contract terms shall detail their exceptions in writing in their proposals or their exceptions will be deemed waived. CITY OF TIGARD, OREGON ARTIST AGREEMENT THIS AGREEMENT made and entered into this (day) of month ear by and between the CITY OF TIGARD, a municipal corporation of the State of Oregon, hereinafter called City, and (NAME OF ARTIST), hereinafter called Artist. RECITALS City has need for the services of an individual or firm with a particular training, ability, knowledge, and experience possessed by Artist, and City has determined that Artist is qualified and capable of performing the professional services as City does hereinafter require, under those terms and conditions set forth: Therefore, the parties agree as follows: SCOPE OF WORK Artist shall initiate services on (day) of month , ear upon receipt of City's notice to proceed, together with an executed copy of this Agreement. Artist agrees to complete work that is detailed in Exhibit A - Scope of Work and by this reference made a part hereof. EFFECTIVE DATE AND DURATION This Agreement shall become effective upon (day) of month (year and shall expire, unless otherwise terminated or extended, on (day) of (month), ear . All work under this Agreement shall be completed prior to the expiration of this Agreement. COMPENSATION City agrees to pay Artist an amount not to exceed (amount of dollars in words) dollars ($amount of dollars in numbers) annually for performance of those services described in this Agreement. Payment will be made based on Artist's invoice, subject to the approval of (name title of person letting contract), and not more frequently than monthly. Payment shall be payable within thirty (30) days from the date of receipt by the City. CONTACT INFORMATION All notices, bills, and payments shall be made in writing and may be given by personal delivery, mail, or fax. Payments may be delivered by personal delivery, mail, or electronic transfer. The following addresses and contacts shall be used to transmit notices, bills, payments, and other information: 7 C Contact Manager for City: Contact Manager for Artist: City of Tigard Company: (insert name of firm) Attn: (name & title of person letting contract) Attn: (insert contract manager's name) 13125 SW Hall Blvd Tigard, Oregon 97223 Address: (insert contract managers address) Phone: 503-6394171 ext (insert Phone: (insert Fax: (insert Fax: (insert J J Email Address: (insert address) Email Address: (insert address) ARTIST As INDEPENDENT CONTRACTOR Artist acknowledges that for all purposes related to this Agreement, Artist is and shall be deemed to be an independent contractor as defined by ORS 670.600 and not an employee of City, shall not be entitled to benefits of any kind to which an employee of City is entitled and shall be solely responsible for all payments and taxes required by law. Furthermore, in the event that Artist is found by a court of law or any administrative agency to be an employee of City for any purpose, City shall be entitled to ofi'set compensation due, or to demand repayment of any amounts paid to Artist under the terms of this Agreement, to the full extent of any benefits or other remuneration Artist receives (from City or third party) as a result of said finding and to the full extent of any payments that City is required to make (to Artist or to a third party) as a result of said finding. Artist acknowledges that for all purposes related to this Agreement, Artist is not an officer, employee, or agent of the City as those terms are used in ORS 30.265. INDEMNIFICATION City has relied upon the professional ability and training of Artist as a material inducement to enter into this Agreement. Artist wan-ants that all its work will be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of a Artist's work by City shall not operate as a waiver or release. Artist and City agree to indemnify and defend the other, and the other's officers, agents and employees and hold them harmless from any and all liability, causes of action, claims, losses, damages, judgments or other costs or expenses including attorney's fees and witness costs and (at both trial and appeal level, whether or not a trial or appeal ever takes place) incurred by the party being indemnified resulting from the indemnifying party's acts (or failure to act when action is appropriate) that may be asserted by any person or entity which in any way arise from or relate to this Agreement or the performance of obligations under this agreement, except liability arising out of the sole negligence of the party being indemnified. The indemnification by Artist of the City shall also cover claims brought against the City under state or federal worker's compensation laws. If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this indemnification. INSURANCE Artist shall maintain insurance acceptable to City in full force and effect throughout the term of this contract. Such insurance shall cover all risks arisu)g directly or indirectly out of Artist's activities or work hereunder. The policy or policies of insurance maintained by the Artist shall provide at least the following limits and coverages: a. Commercial General Liability Insurance Artist shall obtain, at Artist's expense, and keep in effect during the term of this contract, Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an "occurrence" form (1996 ISO or equivalent). This coverage shall include Contractual Liability insurance for the indemnity provided under this contract. The following insurance will be carried: Coverage Limit General Aggregate 500,000 Products-Completed Operations Aggregate 500,000 Each Occurrence 500,000 Fire Damage (any one fire) 50,000 Medical Expense (any one person) 5,000 b. Insurance Carrier Rating Coverages provided by the Artist must be underwritten by an insurance company deemed acceptable by the City. The City reserves the right to reject all or any insurance carrier(s) with an unacceptable financial rating. c. Certificates of Insurance As evidence of the insurance coverage required by the contract, the Artist shall furnish a Certificate of Insurance to the City. No contract shall be effected until the required certificates have been received and approved by the city. The procuring of such required insurance shall not be construed to limit Artist's liability hereunder. Notwithstanding said insurance, Artist shall be obligated for the total amount of any damage, injury, or loss caused by negligence or neglect connected with this contract. TERMINATION ear shall be The parties agree that any decision by either party to terminate this Agreement before fday of (month) fy accompanied by sixty (60) days written notice to the other party prior to the date termination would take effect. There shall be no penalty for early termination. If City terminates the contract pursuant to this paragraph, it shall pay Artist for services rendered prorated to the date of termination. AGREEMENT MODIFICATIONS Modifications to this Agreement are valid only if made in writing and signed by all parties. OWNERSHIP OF WORK PRODUCT City shall be the owner of and shall be entitled to possession of any and all work products of Artist which result from this Agreement, including any computations, plans, correspondence or pertinent data and information gathered by or computed by Artist prior to termination of this Agreement by Artist or upon completion of the work pursuant to this Agreement. GOVERNING LAw Artist shall comply with all applicable federal, state and local laws; and rules and regulations on non-discrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition or disability. The provisions of this Agreement shall be construed in accordance with the provisions of the laws of the State of Oregon. All provisions required by ORS Chapter 279 to be included in a contract of this type are incorporated into this Agreement as though fully set forth herein. Any action or suits involving any question arising under this Agreement must be brought in the appropriate court of the State of Oregon. COMPLETE AGREEMENT This Agreement and attached exhibit constitutes the entire Agreement between the parties. No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be effective only in specific instances and for the specific purpose given. There are no understandings, agreements, or representations, oral or written, not specified herein regarding this Agreement. Artist, by the signature of its authorized representative, hereby acknowledges that he/she has read this Agreement, understands it and agrees to be bound by its terms and conditions. M WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized undersigned officer and Artist has executed this Agreement on the date hereinabove first written. CITY OF TIGARD ARTIST By: Authorized City staff By: Authorized Agent of Artist Date Date Exhibit A Scope of Work To be determined at the time of contract award. t AGENDA ITEM # 8 FOR AGENDA OF _April 20, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Bull Mountain Process Update and Discussion PREPARED BY: Jim HendM DEPT HEAD OK/Z TY MGR OK ~f ISSUE BEFORE THE COUNCIL Review and comment on the Bull Mountain Annexation Plan Timeline and Process for a July 27 public hearing. STAFF RECOMMENDATION Review and comment on the Bull Mountain Annexation Plan Timeline and Process for a July 27 public hearing. INFORMATION SUMMARY The City of Tigard is proposing to annex the Bull Mountain area through the annexation plan process. State law ORS 195.205 allows the City to annex territory within an urban growth boundary (UGB) pursuant to a detailed annexation plan, subject to voter approval. First, however, the City must hold two hearings: 1) a land use hearing on the annexation plan, and if the plan is approved, 2) a public hearing to approve the ballot title, thereby placing the issue on the ballot. The City Council held a public hearing on the Bull Mountain Annexation Plan in December, but determined that additional time was needed to work with Washington County and the public before placing the plan before the voters. At its December 16, 2003, meeting, the Council considered and unanimously adopted a resolution directing staff to schedule an annexation plan public hearing in July 2004 and to consider placing the measure on the November 2004 ballot. In order to hold a July 27, 2004, public hearing on the land-use aspects of the plan, certain legal requirements must be met. The attached schedule (Attachment 1) details the required steps and deadlines for conducting a r July 27 hearing and November vote. This information will also be shared with the public to facilitate understanding of the process and ultimately the hearing. A Communications Strategy, sent out in the 4/16/04 Council newsletter, will be presented at the work session. i i 1 OTHER ALTERNATIVES CONSIDERED i Not applicable. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal #2 - Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST Attachment 1: Bull Mountain Annexation Plan: Land Use Hearing, Target Date July 27, 2004 FISCAL NOTES N/A i i i Attachment 1 Bull Mountain Annexation Plan Land Use Hearing 'target Date July 27 2004 A;^ j;.,~,,i FY,T .,,c,_r~f y 7: i A+t 7.. FcK'.1 f• +F.S,...S 'F r t'~`rC tE}ty c.r,a~+.ri S-g ~y* ~?`➢'~'~i v~.. z14~, rie ~ .,eta a€ -ii\°~r, f''~N "~t1 -J'~1~3~..-} Yc". it rRr-t R 'ti&i~ 1C:) q t - -4; ~i }{~4 5 '~•"L'ff}`if}~ qt g+'a y'"Y ~k , 't- , -o Vti~ . i~ ,Stix h~.~" .~r , ~ ~ ~ v i c. ;ufY i ~ ~ c ~ ~ r r nY '';+-j ` > • - Fe?.:r i tC- r~ h . t . ~c' r ~ 'b~ r.! r :a''7i` 4 2 rE,' r-r~y.~+,C ~~a~ 1~ 1E } ~dpp^c z 7 1 !Y t a ~d., ?,fir t e 2-a, ~ C l•a rt ,.ii*e ~~r.l : r `6t~1 v ~"'f ,cSv.`,c:+a w•.T.~'rL ~ "tin T, 1,. .1!... ~+t c:'r;,,2e ~ .L..'~^~~..d',.a 2a s4k1'~~,Y~~3~'~~•'f..`'~..'E$~-a1V' tiUL~' April 20 CC worksession: ~ Discussion of overall timeline; critical Overall schedule; "critical path" discussion dates; confirmation for phasing Detailed discussion: Annexation Plan May 16 CC worksession: Review of Bull Mountain elements: legal requirements; land use/non land use aspects. Annexation Plan Annexation Plan document must be finalized by June 11 for Metro 45-day notice June 11 Metro Notice Package/Service Providers 45 da s before Jul 27 Bull Mountain White Papers Alternatives: "White Papers" should not be confused with annexation land use decision; need June 15 1) CC 11Vorksession; Or to follow separate path. June 22 2 CC Business resolution July 13 Annexation Plan Package Final for July 27: Ballot follows separate path; Staff Report; Annexation Plan; Ordinance. coordination by ADM July 13 Publishing Notice x 2 weeks before July 27 Must be published two weeks before July 27 hearing Jul 17 Pro ert Owners Notice Massive mailing Jul 27 Hearin July 27 Ordinance Adoption Alternatives: July 27 through August 10 August 10 and August 24 (placeholders); must be adopted by end of August for Nov. 2 August 24 ballot =Land Use: Notice of Decision and Decision Mailing within 5 business days after I:\CDADM\JERREE\Agenda Sum\4 20 04 Bull Mtn. Attachment 1.doc I.EG18I►JTY STRIP tan _ nnexatlon P27 1 000~OUntaln A et ,)ate 3UIV B~1 in9 Tar9 ' ■ S Lan e ear , FY Yl,a , r , 2 Vil«t • - d' atto y, n or rn decis+o ppM c x' r r- ate path r~,~ ti • , atement) ` `.k` st ►anator t llot (titles ex~ 10-August Ptian pecisionv 2 Annexation gUly -Au9u5 Ballot and pnneena of pu9ust fOr N0 gallOt be adopted M electron Plan lan Election of Anneatio before Nov. 2 1 Notice +045; 61 (IMS ust 3 O.S254 ZQN Aug E1.ECo Adoption by March 31, 2005 for March Certific tea Mu Y be done by roil CC Ele ctio on n 3-Z005 tax pec.14 Xesolutl to State Dec. 2$ nnexation Notice of A 3anuarV 2005 2 a SUM\4 2() p4 Butt Mtn Attachment 1.doc p\CDADM\J~RREEtA9e~d DRAFT C O NI M U N I C A T 10 N S Bull Mountain Annexation: PLAN Land Use Hearing and Ballot Title Hearing 4/04-8/04 OBJECTIVE: To widely convey key facts about the land use and ballot title public hearings process in order to facilitate the public hearing proceedings and allow a well-informed public to effectively navigate the process. METHOD: Utilize public information and citizen involvement mechanisms to provide clear and consistent information prior to the hearings on the why, when and how. This prevents citizen frustration as a result of not understanding the process. This will allow the public to focus on their most important issues, allows them to be heard, and provides opportunities to ask questions prior to the hearing. There are four main components: 1. Structure. Clearly structure each process separately (subcommittee/white papers v. land use hearing v. ballot title hearing). 2. Consistency. All staff and councilors involved with this process provide the same correct information. 3. Broadcast. Get the word out extensively through existing information channels (press releases, website) 4. Interaction. Review the process with citizen groups prior to the hearings. Utilize existing CPOs, focus groups, and other interested groups. Find approaches to best reach Tigard citizens. COMPONENTS 1. STRUCTURE (APRIL-AUGUST 2004) This critical first component forms the basis of the Communications Plan. The three separate elements of the annexation process are clearly outlined: The Subcommittee Process; Land Use Hearing; Ballot Title Hearing. Based on each outline, staff assembles key facts, a timeline, and then creates an information bank of fact sheets. The objective is to clearly define each element, allowing staff and the public to distinguish each element from one another. A. Bull Mountain Subcommittees and White Papers (APRIL-JUNE 2004) Outline process. Produce five fact sheets: i) Overview of subcommittee's work, how it will be used, role, process with Council, and effect on annexation ii-v.) one for each subcommittee B. Land Use Hearing: (MAY-JULY 2004) Outline process. Produce three fact sheets. i. Explain process from Dec.-up to June. and why the City is having another hearing ii) Pre-Hearing Process (land use requirements, notice, etc.) From June- July (begins 45 days prior) iii) Land Use Hearing. Detail the objective, the formal process, the issue, the criteria, and how to testify. What happens with a yes or a no decision. DRAFT C. Ballot Title Hearing:: (JULY-AUGUST 2004) Outline process. Produce 2 fact sheets. i. Create fact sheet that details the objective, the formal process, the issue, the criteria. ii. "How to Testify" instructions, How do I know which case to testify at? Use all fact sheets as the basis for the remaining Communications Plan components. Create binders with the fact sheets indexed by element and process. See 2. Consistency. 2. CONSISTENCY (APRIL 2004-AUGUST 2004) The objective is to provide accurate and consistent information to the public. This applies to both the primary Communications Team and all-city staff. By coordinating all Communications Plan activities in advance and through one project team, the messages will be consistent and accurate. Communications. Team Establish a primary Communications Team which includes Washington County. Each member of the primary contact staff and City Council will receive a fact sheet binder. However, for specific questions from media and the public, designate one primary contact person (or phone number) for questions regarding Bull Mountain. This number will be distributed to the switchboard, used in press releases, and distributed to all staff It will keep answers consistent. All City Staff All City staff should be informed of the general process through department meetings and All-City meetings, and the use of All City Emails. Making all staff aware about the hearings and staff contacts will help direct any questions that employees receive in their daily work. It will also keep answers consistent. The Fact Sheets will be located online for all City employees to access, as well as the public. Available Information Maintain a fact sheet binder in the library for public reference. 3. BROADCAST (JUNE 2004-JULY 2004) Begin broadcasting information before land-use notices arrive in mailboxes (July). Based on the Fact Sheets, produce a weekly press release for the media. Press release topics will be determined during the first component (Structure) and will build up to key process dates. A. Use clear language in all materials; make them easily understandable. B. Example topics: What is the schedule? History (how did we get here and why?) What's different this time? Two different questions, Two different processes What criteria does the Council base its decision on? How to testify What the Subcommittees Had to Say DRAFT C. Send releases to the following: Tigard Times, Oregonian, Regal Courier D. Update Website as the releases are sent (Bull Mountain Updates) E. Conduct a Focus on Tigard F. Publish Cityscape articles with timelines, sources for information, and contact numbers G. Have Washington County assist with broadcasting press releases. 4. INTERACTION (MAY 2004-JULY 2004) Review the process with citizen groups prior to the hearings to allow a well-informed public to effectively navigate the process and ask questions beforehand. Attend meetings and bring fact sheets/releases for handouts. A. Utilize existing CPOs. Have Washington County lead effort with CP04B, and identify and pursue other methods to reach County/Bull Mountain residents. B. Use focus groups to assess additional broadcast and information needs. C. Other interested groups. Find approaches to best reach Tigard citizens. Attend City board and committee meetings; homeowner associations and other citizen groups as requested. CITY OF TIGARD Community Development Shaping .4 Better Community MEMORANDUM CITY OF TIGARD TO: City Council r FROM: Jim Hendryx DATE: April 15, 200'4 SUBJECT: Communication Plan - Bull Mountain Annexation Plan On April 20, 2004, Council is scheduled to hear an overview on the steps involved and schedule leading to a potential November election on the Bull Mountain Plan. The agenda summary indicates that the communication plan will be mailed out in the Council newsletter. The attached communication plan outlines the objective, method, and key components of the communication effort. It is critical to get the key facts out about the Annexation Plan, hearing, and ballot process. The public needs to understand that the land use and ballot title processes are separate and distinct processes. It is important that the public understand the process to enable effectiveness on their part. The public needs to focus on the most important issues. Consistency in the messages is also important. Consideration is being given to utilize a focus group to help develop a clear message. The focus group would involve citizens active in the community. Council's consideration of the communication plan is important. Staff will be presenting the plan and seeking direction. DRAFT Bull Mountain Annexation: ,,fig, ~;~~IYt~V%ta,iw~~ I i~r.~;~,~~~P~;• Land Use Hearing and Ballot Title Hearing 4/04-8/04 OBJECTIVE: To widely convey key facts about the land use and ballot title public hearings process in order to facilitate the public hearing proceedings and allow a well-informed public to effectively navigate the process. METHOD: Utilize public information and citizen involvement mechanisms to provide clear and consistent information prior to the hearings on the why, when and how. This prevents citizen frustration as a result of not understanding the process. This will allow the public to focus on their most important issues, allows them to be heard, and provides opportunities to ask questions prior to the hearing. There are four main components: 1. Structure. Clearly structure each process separately (subcommittee/white papers v. land use hearing v. ballot title hearing). 2. Consistency. All staff and councilors involved with this process provide the same correct information. 3. Broadcast. Get the word out extensively through existing information channels (press releases, website) 4. Interaction. Review the process with citizen groups prior to the hearings. Utilize existing CPOs, focus groups, and other interested groups. Find approaches to best reach Tigard citizens. COMPONENTS 1. STRUCTURE (APRIL-AUGUST 2004) This critical first component forms the basis of the Communications Plan. The three separate elements of the annexation process are clearly outlined: The Subcommittee Process; Land Use Hearing; Ballot Title Hearing. Based on each outline, staff assembles key facts, a timeline, and then creates an information bank of fact sheets. The objective is to clearly define each element, allowing staff and the public to distinguish each element from one another. A Bull Mountain Subcommittees and White Papers (APRIL-JUNE 2004) Outline process. Produce five fact sheets: i) Overview of subcommittee's work, how it will be used, role, process with Council, and effect on annexation ii-v.) one for each subcommittee B. Land Use Hearing: (MAY-JULY 2004) Outline process. Produce three fact sheets. i. Explain process from Dec.-up to June. and why the City is having another hearing ii) Pre-Hearing Process (land use requirements, notice, etc.) From June- July (begins 45 days prior) iii) Land Use Hearing. Detail the objective, the formal process, the issue, the criteria, and how to testify. What happens with a yes or a no decision. C. Ballot Title Hearing_ : (JULY-AUGUST 2004) Outline process. Produce 2 fact sheets. i. Create fact sheet that details the objective, the formal process, the issue, the criteria. ii. "How to Testify" instructions, How do I know which case to testify at? Use all fact sheets as the basis for the remaining Communications Plan components. Create binders with the fact sheets indexed by element and process. See 2. Consistency. 2. CONSISTENCY (APRIL 2004-AUGUST 2004) The objective is to provide accurate and consistent information to the public. This applies to both the primary Communications Team and all-city staff. By coordinating all Communications Plan activities in advance and through one project team, the messages will be consistent and accurate. Communications Team Establish a primary Communications Team which includes Washington County. Each member of the primary contact staff and City Council will receive a fact sheet binder. However, for specific questions from media and the public, designate one primary contact person (or phone number) for questions regarding Bull Mountain. This number will be distributed to the switchboard, used in press releases, and distributed to all staff. It will keep answers consistent. All City Staff All City staff should be informed of the general process through department meetings and All-City meetings, and the use of All City Emails. Making all staff aware about the hearings and staff contacts will help direct any questions that employees receive in their daily work. It will also keep answers consistent. The Fact Sheets will be located online for all City employees to access, as well as the public. Available Information Maintain a fact sheet binder in the library for public reference. 3. BROADCAST (JUNE 2004-JULY 2004) Begin broadcasting information before land-use notices arrive in mailboxes (July). Based on the Fact Sheets, produce a weekly press release for the media. Press release topics will be determined during the first component (Structure) and will build up to key process dates. A. Use clear language in all materials; make them easily understandable. B. Example topics: What is the schedule? History (how did we get here and why?) What's different this time? Two different questions, Two different processes What criteria does the Council base its decision on? How to testify What the Subcommittees Had to Say C. Send releases to the following: Tigard Times, Oregonian, Regal Courier D. Update Website as the releases are sent (Bull Mountain Updates) E. Conduct a Focus on Tigard F. Publish Cityscape articles with timelines, sources for information, and contact numbers G. Have Washington County assist with broadcasting press releases. 4. INTERACTION (MAY 2004-JULY 2004) Review the process with citizen groups prior to the hearings to allow a well-informed public to effectively navigate the process and ask questions beforehand. Attend meetings and bring fact sheets/releases for handouts. A. Utilize existing CPOs. Have Washington County lead effort with CPO+B, and identify and pursue other methods to reach County/Bull Mountain residents. B. Use focus groups to assess additional broadcast and information needs. C. Other interested groups. Find approaches to best reach Tigard citizens. Attend City board and committee meetings; homeowner associations and other citizen groups as requested. ~JLct'C~ 0 14 CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx~~%G I ~~G DATE: April 15, 2004 SUBJECT: Communication Plan - Bull Mountain Annexation Plan On April 20, 2004, Council is scheduled to hear an overview on the steps involved and schedule leading to a potential November election on the Bull Mountain Plan. The agenda summary indicates that the communication plan will be mailed out in the Council newsletter. The attached communication plan outlines the objective, method, and key components of the communication effort. It is critical to get the key facts out about the Annexation Plan, hearing, and ballot process. The public needs to understand that the land use and ballot title processes are separate and distinct processes. It is important that the public understand the process to enable effectiveness on their part. The public needs to focus on the most important issues. Consistency in the messages is also important. Consideration is being given to utilize a focus group to help develop a clear message. The focus group would involve citizens active in the community. Council's consideration of the communication plan is important. Staff will be presenting the plan and seeking direction. I DRAFT Bull Mountain Annexation: Land Use Hearing and Ballot Title Hearing 4/04-8/04 OBJECTIVE: To widely convey key facts about the land use and ballot title public hearings process in order to facilitate the public hearing proceedings and allow a well-informed public to effectively navigate the process. METHOD: Utilize public information and citizen involvement mechanisms to provide clear and consistent information prior to the hearings on the why, when and how. This prevents citizen frustration as a result of not understanding the process. This will allow the public to focus on their most important issues, allows them to be heard, and provides opportunities to ask questions prior to the hearing. There are four main components: 1. Structure. Clearly structure each process separately (subcommittee/ white papers v. land use hearing v. ballot title hearing). 2. Consistency. All staff and councilors involved with this process provide the same correct information. S. Broadcast. Get the word out extensively through existing information channels (press releases, website) 4. Interaction. Review the process with citizen groups prior to the hearings. Utilize existing CPOs, focus groups, and other interested groups. Find approaches to best reach Tigard citizens. COMPONENTS 1. STRUCTURE (APRIL-AUGUST 2004) This critical first component forms the basis of the Communications Plan. The three separate elements of the annexation process are clearly outlined: The Subcommittee Process; Land Use Hearing; Ballot Title Hearing. V Based on each outline, staff assembles key facts, a timeline, and then creates an information bank of fact sheets. The objective is to clearly define each element, allowing staff and the public to distinguish each element from one another. A. Bull Mountain Subcommittees and White Papers (APRIL-JUNE 2004) Outline process. Produce five fact sheets: i) Overview of subcommittee's work, how it will be used, role, process with Council, and effect on annexation ii-v.) one for each subcommittee B. Land Use Hearing: (MAY-JULY 2004) Outline process. Produce three fact sheets. i. Explain process from Dec.-up to June. and why the City is having another hearing ii) Pre-Hearing Process (land use requirements, notice, etc.) From June- July (begins 45 days prior) iii) Land Use Hearing. Detail the objective, the formal process, the issue, the criteria, and how to testify. What happens with a yes or a no decision. C. Ballot Title Hearing:: (JULY-AUGUST 2004) Outline process. Produce 2 fact sheets. i. Create fact sheet that details the objective, the formal process, the issue, the criteria. ii. "How to Testify" instructions, How do I know which case to testify at? Use all fact sheets as the basis f'or the remaining Communications Plan components. Create binders with the fact sheets indexed by element and process. See 2. Consistency. 2. CONSISTENCY (APRIL 2004-AUGUST 2004) The objective is to provide accurate and consistent information to the public. This applies to both the primary Communications Team and all-city staff. By coordinating all Communications Plan activities in advance and through one project team, the messages will be consistent and accurate. Communications Team Establish a primary Communications 'ream which includes Washington County. Each member of the primary contact staffand City Council will receive a fact sheet binder. However, for specific questions from media and the public, designate one primary contact person (or phone number) for questions regarding Bull Mountain. This number will be distributed to the switchboard, used in press releases, and distributed to all staff. It will keep answers consistent. All City Staff' All City staff'should be infbrined of the general process through department meetings and All-City meetings, and the use of All City Emails. Making all staff aware about the hearings and staff contacts will help direct any questions that employees receive in their daily work. It will also keel) answers consistent. The Fact Sheets will be located online for all City employees to access, as well as the public. Available Information Maintain a fact sheet binder in the library for public reference. 3. BROADCAST (JUNE 2004-JULY 2004) Begin broadcasting information before land-use notices arrive in mailboxes (July). Based on the Fact Sheets, produce a weekly press release for the media. Press release topics will be determined during the first component (Structure) and will build up to key process dates. i A. Use clear language in all materials; make them easily understandable. B. Example topics: What is the schedule? History (how did we get here and why?) What's different this time? Two different questions, Two different processes What criteria does the Council base its decision on? How to testify What the Subcommittees Had to Say C. Send releases to the following: Tigard Times, Oregonian, Regal Courier D. Update Website as the releases are sent (Bull Mountain Updates) E. Conduct a Focus on Tigard F. Publish Cityscape articles with timelines, sources for information, and contact numbers G. Have Washington County assist with broadcasting press releases. 4. INTERACTION (MAY 2004-JULY 2004) Review the process with citizen groups prior to the hearings to allow a well-informed public to effectively navigate the process and ask questions beforehand. Attend meetings and bring fact sheets/releases for handouts. A. Utilize existing CPOs. Have Washington County lead effort with CP04B, and identify and pursue other methods to reach County/Bull Mountain residents. B. Use focus groups to assess additional broadcast and information needs. C. Other interested groups. Find approaches to best reach Tigard citizens. Attend City board and committee meetings; homeowner associations and other citizen groups as requested. a I I I i I AGENDA ITEM # cI FOR AGENDA OF April 20, 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Exceptions to the Transportation System Plan Standards on Certain Street Improvement Projects. PREPARED BY: G. Berry & V. Nguyen DEPT HEAD OK: AQush nas CITY MGR OK: )dill Monahan ISSUE BEFORE THE COUNCIL Discussion and direction from Council on proposed exceptions to the Transportation System Plan Standards on certain street improvement projects. STAFF RECOMMENDATION Review, discuss and provide direction on proposed exceptions to the Transportation System Plan Standards for certain street improvement projects. INFORMATION SUMMARY The Community Development Code (CDC) 18.810E currently requires that street right-of-way and roadway widths conform to the guidelines of the Tigard Transportation System Plan (TSP) adopted by Council on September 10, 2002 by Ordinance 02-33 or be in accordance with an approved plan. In widening existing streets to ultimate width, the existing terrain, the proximity of existing houses to the streets, and various other factors preclude adherence to the TSP requirements. In all cases, the proposed designs would provide the carrying capacity required by the TSP. However, the difficulties inherent in retrofitting a widening project through an existing neighborhood make it advisable to limit the rights-of-way takings. In limiting these takings, certain elements (such as landscaped strips) need to be eliminated on segments of the streets. It is the intent of staff to follow the current TSP standards wherever possible. However, the following are some of the reasons for deviating from the current TSP standards: • Many homes with access to the streets would have driveways less than 20 feet long; the minimum length required for parking. • Many driveway slopes would be excessively steep (over 20% of slope). • Many big trees would have to be removed. Existing fences, retaining walls and landscaping would also be reconstructed. • Certain residents would have to be relocated due to serious proximity damage generated by the projects. • Sensitive areas would be greatly impacted. • Some of the street segments (such as Walnut Street from Tiedeman Avenue to 135,' Avenue) have had the two project ends and the intersections in the middle designed and constructed to the older standard. It makes sense to continue that standard in filling in the gaps to complete the entire segment The landscaped strips between the curb and the sidewalk required by the TSP may be a reasonable requirement for a new street, but would force the sidewalk closer to homes on existing streets. Placing the sidewalks curb-tight in these areas would allow the homeowners to landscape, plant, and maintain the area from the sidewalk to the houses as one continuous frontage. Placing landscaped strips between the curb and sidewalk makes maintenance problematic since homeowners would be less likely to consider the landscaped strip part of their front yard. Because of these reasons, City Council will be requested to approve deviations from the TSP standards on certain City projects and approve street improvement plans that incorporate those deviations. The following are two projects that will have significant difficulty in conforming to the TSP standards regarding planter strips and medians. • Walnut Street from 116`' Avenue to Tiedeman Avenue • 121St Avenue from Quail Creek Lane to Tippitt Place The project designs for these two projects began over two years ago and have been completed following the design standards for major collectors prior to the adoption of the current standards in September 2002. The previous standards provided for a 44-foot wide street width within a 60-foot wide right-of-way without a landscaped strip separating the curb and sidewalk. The properties to be acquired along the entire length of the projects have been identified, the rights-of-way descriptions have been prepared, appraisals to set values are in various stages of completion, and negotiations to acquire the properties are well underway. It is extremely late in the process for these two projects to go back and acquire additional right-of-way to comply with the current standards. We certainly can review the project designs and identify those limited areas where planter strips can be installed. We can also identify selected locations where planter strips can be placed to break up the center-turn lane and channelize the left-turn movements into side streets. However, the extent to which those elements can be added is limited and would require additional expense to redesign, reappraise and acquire the additional properties needed to make those changes. We need Council direction on the extent to which we would make that effort. A third project (funded through MSTIP 3) covers the two segments of Walnut Street as follows: • Walnut Street from 135`x' Avenue to 350' west of Gaarde Street • Walnut Street from 350' east of Gaarde Street to 122d Avenue This project was originally one continuous project from 12151 Avenue to 135`}' Avenue, but was divided into three phases as a result of Measure 50 and the extended period anticipated for the revenue collection to complete the MSTIP projects. Washington County designed and constructed the 12151 Avenue/Walnut Street intersection (Phase 1) using the older standard with curb-tight sidewalks. The City designed and constructed the second phase consisting of the intersection of Gaarde Street with Walnut Street again using the older standard In addition, the intersection of Walnut Street with 135th Avenue is already in-place, follows the older standard, and will not be improved as part of this project. As the third and last phase, this project fills in the gaps between the completed segments and completes the entire project funded in the MSTIP. There are opportunities for planter strips along the two segments above, but those opportunities are again limited because of proximity of houses to the street and the extremely varied nature of the terrain on both sides of the street. The County is halfway through the project design and plans to begin construction of the project this summer. The County staff is recommending that the project design omit planter strips, except for one or more areas where it makes sense to provide them. Again, we need Council direction on this issue. Some of the potential future projects will also need exceptions if the project costs and proximity damages are to be kept within reason. Some of the streets that we have identified are as follows: • 121" Avenue from Ann Street to North Dakota Street • Walnut Street from 106'h Avenue to Highway 99W • Burnham Street from Main Street to Hall Boulevard For these and other potential street-widening projects, we propose that a discussion with Council occur possibly at the 30% design stage to delineate the impacts to surrounding properties and identify those areas where the TSP design elements cannot reasonably be met. Criteria to be used in making those determinations would be established as part of that process. Council direction can be obtained on a case-by-case basis for these projects and the project design and rights-of-way acquisition can proceed beyond that point with Council approval. The project descriptions for the on-going projects and the reasons for the deviations are summarized in Attachment 1. The TSP requirements, the proposed designs, and the deviations from the TSP standards are summarized in Attachment 2 for both current and potential future projects. A final discussion point is: Should the approved street improvement plans be used in the construction of City projects only, or should developers conform to those approved plans on private development projects along those street segments? In some development projects already completed, developers purchased several lots along existing streets and consolidated them prior to development. Existing homes were removed, the terrain was flattened, and the layouts on the lots were drastically altered. Meeting the TSP requirements would be reasonable in such cases, including dedication of the full rights-of-way width required. Infill projects on small lots may not provide such opportunities. One position that the City could take is that developers initiating projects along these street segments should be required to meet the TSP requirements (full rights-of-way dedication plus planter strips), unless they can provide sufficient justification for conforming to the approved plan. This would provide an opportunity for the developers, on a case-by-case basis, to request conformance of the street improvements to the approved plan and fully justify the reasons for deviating from the TSP standards on their respective projects. Council direction on this issue would be needed to set the policy on developments that occur along each sheet with an approved street improvement plan. Staff proposes to prepare a resolution for Council consideration reflecting the direction provided at this meeting. The approved street improvement plans would provide the basis for staff to move ahead with City projects for implementation. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment 1 - Project Descriptions & Reasons for Deviations from TSP Requirements on Current Projects Attachment 2 - Table summarizing proposed design, TSP requirements and deviations Attachment 3- Typical Street Sections Attachment 4 - Project Location Maps FISCAL NOTES Not applicable. Varg %COW rJl SW-da U ma test42GOS meet VUWarda 01AW Attachment 1 Project Descriptions & Reasons for Deviations from TSP Requirements on Current Projects ■ Walnut Street (Designed & Constructed by the City) - Walnut Street from 116m Avenue to the Tiedeman Street/Fonner Avenue is a City project proposed for construction beginning FY 2007-08. The design of the project has been substantially completed and necessary rights-of- way are now being purchased. The Walnut Street and Tiedeman Street/Fonner Avenue intersection was improved by the City in 1999 to the major collector standards of the 1991 Comprehensive Plan. The proposed improvements are intended to minimize impacts and match the existing intersection improvements with a 60-foot right-of-way instead of a 68-foot right-of- way required by the TSP. ■ 121st Avenue - The intersection of 121" Avenue and Walnut Street has been improved by Washington County as part of the Walnut Street - Phase 1 project. The intersection was improved to the major collector standards of the 1991 Comprehensive Plan. This project would extend these improvements south of the intersection from Tippitt Place to Quail Creek Lane. The TSP currently classifies 121" as a collector with a minimum street width of 44-foot within a right-of-way with of 68-foot. The proposed improvements, matching the existing intersection improvements, meet the street width standard but deviates from the 68-foot-wide right-of-way TSP standard. The narrowing of die right-of-way required is accomplished by eliminating the landscaped strips throughout much of the project. The design of the project has been substantially completed and necessary rights-of-way are now being purchased. ■ Walnut Street (Designed & Constructed by Washington County) - Walnut Street from 135' Avenue to 350-foot west of Gaarde Street and from 350-foot east of Gaarde Street to 122nd Avenue is the last phase of a 3-phase project performed by Washington County. The project is intended to provide a fully improved connection between the Phase 1 improvements completed at the intersection of 121st Avenue and similar improvements completed by the Phase 2 improvements at the intersection of Gaarde Street. Phase 3 is scheduled for construction from October 2004 to December 2005. Phases 1 and 2 were constructed to major collector standards for those streets identified as major collectors in the Comprehensive Plan Transportation Map adopted by Council on June 11, 1991 by Ordinance 91-13 since these were the standards in effect when these projects were planned and constructed. These standards provided for a 44-foot wide street width within a 60-foot wide right-of-way without a landscaped strip separating the curb and sidewalk. The Tigard TSP has changed the classification of Walnut Street to an arterial from Barrows Road to Gaarde Street, but maintains its collector status from Gaarde Street to Highway 99W. An exemption for this project would allo,%,v a narrower right-of-way without a landscaped strip for the improvements of Phase 3 to match Phases 1 and 2 and minimize impacts to surrounding homes. IAeng\vW,k\dty GDLlidNme l stwWaids apprwm'A-2001 str M stW&W3 attach,.0uc Attachment 2 Summary Proposed Design, TSP Requirements & Deviations Min. Street Street Min. R/W R/W Street Functional Width per TSP Proposed Width- Width per TSP Proposed Width- Deviation Classification Requirements Design Meets Requirements Design Meets for 3 Lanes for 3 Lanes Current Projects Landscaped strips Walnut Street Collector 44' 44' Yes 68' 60' No omitted (116"' to Tiedeman Ave) ed strips 'r(7Qua?iIIPCCreeek Lane to Collector 4444' Yes 68' 60' No ted Place) l lanes - Walnut Street ed strips venue jtted (135'' Ave to 350' west Arterial 46' 44' No 74' 61' to 74' No xcept for of Gaarde Street) area Walnut Street ed strips (350' east of Gaarde Collector 44' 44 Yes 68' 60' No Street to 122"d Ave) Potential Future Projects 121St Avenue Landscaped strips (Ann Street to North Collector 44' 44' Yes 68' 60' No omitted Dakota Street) Landscaped strips Walnut Street Collector 44' 44' Yes 68' 60' No omitted (106`h Ave to 99W) Landscaped strips Burnham Street Collector 44' 44' ~Ye 68' 60' No omitted Main Street to Hall Street width = Width from face of curb to face of curb 1.%mVVuslcoundl agenda summadesW-2601 street sLWaids attach 2.6oc Attachment 3 TYPICAL SECTIONS 121 ST AVE, WALNUT STREET & BURNHAM STREET STREET WIDTH I I L3' - as, 3' 11' 12' it, as, NE i 21 dqa. or w 1.3' LANE LA la a"E PROPOSED DESIGN 44' CURB TO CURB WITHOUT PLANTER STRIPS 9 STREET WIDTH I a I4' Q I i m Q3' a' 13' 3' 11' 12' it, 3' A3 B' QS' LAW ff ¢ ¢ NOT j a I a i LANZ ~ ! I TSP COLLECTOR STANDARD 44' CURB TO CURB WITH PLANTER STRIPS a STREET WIDTH a I a 4Q' Q I i Q3l 8' 3' 12' 12' 12' 3' 155 8' 'LQS' BIKE 81KE IF L ~I I Lank I N.- TSP ARTERIAL STANDARD 46' CURB TO CURB WITH PLANTER STRIPS ■.rearr~rr.r r r v r nrr miachment 4 s~ PROJECT LOC~AONUT STREET 121ST NVVEE}NOE & C-V NTS `i \l n mM 0 O G ~ r r Z J W r ~ G r 1 r 1 ~ ra*~.wuc ISM 1 11 1 J ~ a ~drn_ r 0 1+ MATCH LINE PROJECT LOCATION MAP WALNUT STREET do SURNHAM STREET t < A < N cy O ar NrS Walnut St PmI (under dedgn by pt 4 annr ~ W NUT TREET w z ° J t a 9 ,Q ~ n lr rrF FE R 1 ~ ,nr. ovs.Cc. ttt. ~ . CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors Bill Monahan, City Manager FROM: Gus Duenas City Engineer DATE: April 14, 2004 SUBJECT: Add 79" Avenue Improvements to the List of Projects Under Consideration for Exceptions to the Transportation System Plan Standards The Community Development Code requires that street right-of-way and roadway widths either conform to the guidelines of the Tigard Transportation System Plan (TSP) adopted by Council on September 10, 2002 by Ordinance 02-33 or be in accordance with an approved plan. On April 20, 2004, Council will be requested to review, discuss and provide direction on proposed exceptions to the TSP for the design and construction of following projects: - Walnut Street (116`h to Tiedeman Avenue) - Walnut Street (106`h Avenue to Highway 99W) - Walnut Street (135`t' Avenue to 350' west of Gaarde Street) - Walnut Street (350' east of Gaarde Street to 122"d Avenue) - 1215` Avenue (Quail Creek Lane to Tippitt Place) - 1215' Avenue (Ann Street to North Dakota Street) - Burnham Street (Main Street to Hall Boulevard) In addition to the above projects, I request that 79`h Avenue between Durham Road and Bonita Road be added to the list for Council discussion and direction. The design for 79`h Improvements began in late 1998 and was completed in February 2001. The project has been put on hold due to lack of construction funding and residen'ts' opposition to the widening and improvements proposed for the street. 79`h Avenue was classified as a minor collector before the adoption of the TSP on September 10, 2002 by Ordinance No. 02-33. The TSP currently classifies 79`h Avenue as a neighborhood route, which requires a street paved width of 36 feet and a right-of-way width of 58 feet. The proposed improvements for 79`h Avenue widen the street to 34 feet allowing for two travel lanes, bike lanes, but no parking on either side of the street. It deviates from the 36-foot street width required by the TSP Standards. The improvements also omit landscaped strips because of significant impacts to surrounding properties. Attached is a map showing a neighborhood route cross- section required by the TSP Standards and the typical section proposed for the street. The street was considered for inclusion in the unsuccessful year 2000 transportation bond measure, but dropped out because of resident opposition to even that minimal widening proposed. Although the City does not have any current plans for widening of this street, City staff has been using the established design as a guide for developers to follow and construct. This street should be included in the discussion to ensure that Council direction is followed whenever future development project applications are submitted along this street. For the above reasons, I therefore request that Council include 79`h Avenue Improvements in the discussion on the exceptions to the TSP Standards on April 20, 2004 and provide direction on the design of the street cross-section for the project. Attachment VMV WaVKlal ft MIKOs"M "*a m% a001m*A-20.04 WzW wndMaa • 70111 we dm TYPICAL SECTIONS 79TH AVENUE STREET WD7H SS' 3' to 6' 10' to 11' 10' to if' 5' to 6' 55' _ I" I kl, e r==' I r yb*v ' PROPOSED DES STREET WIDTH Q I 9 3r a I as. 5' SS' S' 12' 5' AS 5' RS' ttlKF i i m r 4ANE i I i I MITI. 56. TSP RESIDENTIAL STANDARD 36' CURB TO CURB WITH PLANTER STRIPS NO PARKING Current TSP Standards Exceptions to the Transportation System Plan Standards Adopted by Ordinance 02-33 on September 10, 2002 ❖ Required planter strips between curb April 20,2004 and sidewalks ❖ Presented medians as optional Allowed for exceptions to the standards as adopted city or n9ard Exceptions to Standards TSP Standard Cross-Sections Exceptions allowed if: Incorporated in an approved street plan _ To continue an existing improved street - s r,.~a ax Applies to all streets ;r CIP adoption process can be used to approve exceptions for individual = street projects 3iraA7. Current Projects Project Status r • -:-Walnut Street (Tiedeman Avenue to -:-walnut Street-Tiedeman to 121St (City) 121St Avenue) - City Project 4-Began over 2 years ago 121st Avenue (Quail Creek Lane to -:-ject - design completed I - Tippit Place) - City Project : Righttss of-way acquisition *Appraisals done on two-thirds of the properties -:-Walnut Street (County MSTIP 3 Project) *Negotiations completed on two-thirds -❖135v! Avenue to 350 feet west of Gaarde .-Purchases underway +350 feet east of Gaarde to 122nd Avenue ,-Appraisals on remaining one-third In progress +79thAvenue (Durham to Bonita Road) 1 Project Status Cross-Section Used ❖ 121st Avenue-Quail Creek Lane to Tippit (City) 4Began over 2 years ago -:-Project design completed - 4Rights-of-way acquisition - aAppraisals in on 5 properties b r S I + a t *No negotiations have started i~lwmm O Walnut Street (County Project) I 4project design In progress aamAr o Rights-of-way acquisition Is next step ..ems *Construction expected this summer 790, Avenue Project Design Reasons for Exceptions (City) -Completed in 1999 ❖Many homes close to the street -Now being used to guide requirements 4-Difficult access to homes because of for developers sloping terrain -Designed with a 34-foot paved section ❖Proximity damages in some lots even •:•Two travel lanes with reduced cross-section i•Bike lanes 4e Designs completed Sidewalk - no planter strips -:-Rights-of-way acquisition already In advanced stages Reasons for Exceptions (County) Summary of Deviations from TSP +Many homes close to the street :-Some huge trees can be saved r -:-Difficult access to homes because of -sloping terrain -Phase 3 of a 3-phase project -121st Avenue/Walnut Intersection & approaches constructed to previous standard - - fiGaarde Street/Walnut intersection & approaches -=also constructed to previous standard 2 Project Locations Project Locations iI't*~ k.: t ( / , (ms's 41 l4jail! Existing Conditions Existing Conditions 121 Avenue Existing Conditions Existing Conditions Y:~`t rr Walnut Street 3 Existing Conditions Street Samples 1 17V Avenue I Beaverton Beaverton Walnut Street Street Samples Street Samples 170•" Avenue Beaverton r~ {t- 'jr..'St.".~. Hart Road Beaverton Beaverton t Street Samples Direction Requested _ M Walnut Street (Tiedeman to 121-) Design Completed Rights-of-way acquisition two-thirds completed 121- Avenue (Quail Creek to Tippit) Design completed Rights-of-way acquisition in early stages 79th Avenue o Design Completed Used to guide development Walnut Street (County Project) Design nearing 75% completion Beaverton No rights-of-way acquired yet 4 Options Options 4 Walnut Street (Tiedeman to 121St) Walnut Street (County Project) t+ Grant exception - proceed as designed Rework Design Grant exception - proceed with current Incorporate planter strips and medians where cross-section possible , Review design for the following • Reappraise and acquire additional rights-of-way •L ❖ 79t" Avenue Add planter strips where feasible S Add medians where feasible, especially in Use existing design - the arterial segment (Gaarde Street to have developers follow TSP standards 135^) v Combination of both Revise rights-of way to Incorporate changes Ramifications Potential Future Projects Additional design costs 121St Avenue( Walnut Street to North Additional rights-of-way costs Dakota Street ❖ Potential proximity damages for Walnut Street (106th Avenue to additional rights-of-way Highway 99W Potential delay In County project Burnham Street (Main Street to Hall implementation Blvd) Other projects - 72nd Avenue, etc. Option for Future Projects Options for Developers Discuss design at 30% stage Have developers follow approved ❖_Delineate anticipated impacts to plans surrounding properties_ ❖ Have developers follow TSP standards Identify where TSP design cannot but allow deviation to approved plans reasonably be met - - Request conformance to approved plans _ on a case-by-case basis for identified Establish criteria for evaluation segments ❖ Approve plans with identified Provide justification for deviating from exceptions TSP standards 5 =`--Staff Recommendations - Staff Recommendations -Walnut Street -fledeman. to=121st): - ❖ Walnut Street (County Project). ,:RevieWdesign plan to incorporate Review design plan to incorporate - - medians_(if feasibte) _ planter strips and medians (in areas 6 Proceed_as designed=otherwise where feasible) 1215t Avenue (Quail Creek to Tippit) Acquire property as needed - - - - - o :Review design toincorpo[ate medians 79th Avenue and-planter strips where feasible _ - Use designed centerline (horizontal and Redefine rights=of-way - and acquire vertical Information - -property-as needed - v Follow TSP standards where feasible Staff Recommendations Future-Projects Discuss design w/Council at 30% stage 4- Delineate anticipated Impacts-to _ surrounding properties Establish criteria for evaluation v: Identify where TSP design cannot reasona6lybe-rno - _ ❖ Approve plans with Identified exceptions • 6 AGENDA ITEM # Q FOR AGENDA OF April 20 2004 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Communication Plan Update PREPARED BY: Elizabeth Newto DEPT HEAD OKf I Y MGR OKg~ ISSUE BEFORE THE COUNCIL I . An update on the city's communication efforts. 2, Information on neighborhood association programs in other jurisdictions. STAFF RECOMMENDATION No action necessary, information only. INFORMATION SUMMARY This is an update on the city's major communication efforts: the Focus on Tigard program, the revised Communication Plan, press releases, Community Connectors, cable television, Cityscape, the web site, the TVTV Bulletin Board and neighborhood association programs in other communities. OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life Goal 1, Strategy 1, "Improve communication about all aspects of the city's business." ATTACHMENT LIST L April 16, 2003 memorandum from Liz Newton titled "Update on the City's Communication Efforts." FISCAL NOTES 3 S None i:\admVizNcommunication plan update agenda item summary041604.doc CITY OF TIGARD Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-684-7297 TO: Honorable Mayor and City Council FROM: Liz Newton, Assistant to the City Manager DATE: April 16, 2004 SUBJECT: Update on the City's Communications Efforts This memo provides an update on the status of many of the tools used to communicate with citizens and promote their involvement in community issues. Focus on Tigard Focus on Tigard continues to be a valuable tool to inform citizens about upcoming events, programs and projects, and educate citizens about current programs. Over the last six months, Focus topics have included the Capital Improvement Program, Bull Mountain annexation, water, the Street Maintenance Fee, community events and the volunteer program. Beginning with the April program, the format was changed so the focus topic is presented first with announcements closing the program. Communication Plan As part of the budget process, staff included a brief listing of their proposed communication plan for each major program or project. Including this information in the budget shows the Budget Committee, Council, and citizens how information will be disseminated on all major city programs and projects and serves as a reminder for staff on the variety of communication tools available. There continues to be an emphasis on developing communication plans when projects and programs are initiated to ensure a proactive approach to communication and information sharing. Press Releases Staff continues to fax at least one press release per week to newspapers regarding a current issue, event or program. An average of 88% per month were printed from October through March. Community Connectors Regular communications continue. Two new connectors were added in the last six months with one more considering the program. I will ask all of the Vision Task Force members (that aren't already connectors) to consider becoming community connectors when we discuss communication at the Task Force Meeting on April 29. Cable Television The Network Services Division has implemented an in-house civic studio training program. City staff members are currently being trained by Chris Myers, the city's Network Services Technician who is also trained as a Producer/Director/Camera Operator. One staff person has completed the training. The goal of the training program is to expand the city's cable program production capacity and maximize the use of the civic studio. Cityscape As part of the 03-04 budget, the Cityscape is now being distributed nine times a year. Web Site Staff continues to add new features to the web page. Park reservations are now available on-line through the city's web page. In the last six months, visits to the city's web site have increased from 34,589 to 39,888 per month. Bulletin Board Staff continues to place four to five new slides per month on the TVTV Bulletin Board. The Bulletin Board is used primarily to highlight programs and events. In the last six months, there were bulletins on the library construction with photos, Bricks for Books, CERT, landlord tenant seminars, Focus on Tigard, park reservations and Gaarde local access. Neighborhood Associations I have contacted Beaverton, Hillsboro, West Linn, Lake Oswego, Gresham, Tualatin, Oregon City and Milwaukie regarding neighborhood associations. Information on the structure, costs, benefits and disadvantages of neighborhood associations has been requested. I will present the findings at the April 20, 2004 City Council meeting. lAadm\10communication plan update memo 041604.doc