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City Council Packet - 04/05/2004 Item No. • ~a For Council Meeting of MINUTES TUALATIN CITY COUNCIL/TIGARD CITY COUNCIL/ TIGARD-TUALATIN SCHOOL DISTRICT BOARD MEETING APRIL 5, 2004 PRESENT: Tualatin Mayor Lou Ogden, Tualatin Councilors Chris Barhyte, Chris Bergstrom, Bob Boryska, Jay Harris, Tualatin City Manager Steve Wheeler; Paul Hennon, Community Services Director; Tualatin Police Chief Kent Barker Tigard Mayor Craig Dirksen, Tigard Councilors Brian Moore, Sydney Sherwood, Nick Wilson; Tigard City Manager Bill Monahan; Tigard Police Chief Bill Dickinson Tigard-Tualatin School Board Members Barry Albertson, Conde Bartlett, Mark Chism, Caroline Neunzert, Art Rutkin; Tigard-Tualatin School District Superintendent Steve Lowder; Tualatin High School Principal Jeff Smith ABSENT: Ed Truax, Tualatin City Council, Steve Chrisman, Tualatin City Council; Tom Woodruff, Tigard City Council 1. Call to Order / Introductions Tualatin Mayor Lou Ogden called the meeting to order at 6:33 p.m. The city officials of Tigard, Tualatin, and the Tigard-Tualatin School District Board ` members present were introduced. 2. Review of Tigard-Tualatin School District "No Tolerance" Drug Policy and How it Works with Local Law Enforcement Jeff Smith, Tualatin High School Principal, explained the School's policy on drugs and alcohol, and the consequences to students that are caught with drugs or alcohol on school grounds. A student would be suspended for up to 10 days during which that time period the student is required to see a certified drug and alcohol counselor. The high school staff then works with the family to assist with a plan, and if the student does not complete the plan then the recommendation would be expulsion. Mr. Smith said the school policy and procedures can be complex. Questions were asked about the School Resource Officer (SRO) and Tualatin Police Chief Barker said the SRO has a good working relationship with Tualatin High School staff. Chief Barker said in response to a question, that the police do become involved, but it depends on the circumstances as to when the Police are brought Tigard City Council Minutes Page 1 Meeting of April 5, 2004 7i in by the high school. Tualatin Councilor Bergstrom said he requested this policy be reviewed as a close friend that he went through school with subsequently died from drug- related problems. Councilor Bergstrom said from his perspective it is more of an awareness issue because the problem is more than just alcohol. Discussion followed. TTSD Superintendent Lowder explained the School Administration actually has more rights for search and seizure than police and they work in concert with the SROs. Discussion followed on how parents can help in the prevention of drug and alcohol problems. Councilor Bergstrom said he would like to see more communication on obtaining any grants that may be available, and whether there are some additional programs that could be put in place to help. Mayor Ogden summarized that it is a much larger issue than most are aware of. 3. School Resource Officer Grant Funding Update - City of Tualatin Tualatin City Manager Steve Wheeler said Tualatin was successful in obtaining a grant for a SRO (School Resource Officer). The majority of the cost of the position would come from federal funds and will be starting soon. Mr. Wheeler said it goes a long way to having an additional officer dedicated full-time at Tualatin schools. 4. Update on Local Gang Activity Tigard Police Chief Bill Dickinson gave a brief power point presentation on local gang activity and graffiti that has been taking place in Washington County. There are 470 "Identified" gang members in Washington County, and there is a variety of different gang types. Gang tagging is also taking place, and he displayed some photographs taken in communities In Washington County. Chief Dickinson said virtually every community in Washington County has some gang activity and gang tagging happening. Chief Dickinson explained why gang members dress a certain way and displayed the names of known gangsets in Washington County. He also said crimes that happen are across the board. Statistics that were gathered and compared against Los Angeles County versus Washington County suggests there is an emerging issue in Washington County. The Interagency Gang Task Force works across the whole county, and Chief Dickinson gave an overview of the problems in the area, and the enforcement of multi-agency gang unit. Tualatin Police Chief Barker said in terms of prevention, both the Tigard and Tualatin Police Departments teach the DARE and GREAT programs. Tigard School Resource Officer Rick Peterson was present and gave a brief description and distributed program materials on the DARE and GREAT programs. Officers are trained on the programs, and there is a new DARE curriculum this year geared toward more interaction. The DARE program has put together a new decision-making model for youth which attempts to attain youth to make responsible decisions in life. The SROs are also involved in attending individual classes or assemblies to discuss harassment issues, and Tigard City Council Minutes Page 2 Meeting of April 5, 2004 Officer Peterson said some schools have obtained videos on "bullying". Discussion followed on the program. A question was asked on the statistics that the DARE program is not as successful. Officer Peterson said one of the negatives of the program was there was no follow-through, mainly because there has not been the resources available. Officer Peterson briefly explained the new program and curriculum that is being taught this year. Chief Dickinson added there is a significant support within the communities of Tualatin and Tigard, and the schools are more of a "safe haven" for youth, and gang activity is seen more off campus. Brief discussion followed on programs in place and the commitment involved among agencies. Community policing, and more outreach to adults in the community were mentioned. 5. Youth Advisory Council. Information on Tualatin Youth Advisory Council (YAC) Including Communication Networks for the YAC Tualatin Mayor Ogden gave a brief background on the origins of Tualatin's Youth Advisory Council and how it is currently managed. Tigard City Manager Bill Monahan said Tigard has been fortunate to start up a youth council, and the issue arose in a discussion on how information from the youth council is brought forth to Tualatin's City Council. Mayor Ogden said four or five years ago an emphasis was placed on starting a youth council. Over the years the youth council is different than what he envisioned, but the youth have done good work. Mayor Ogden mentioned the recent "Celebrate Tualatin" event that recognized a youth this year, as well as last year. He also mentioned the upcoming National League of Cities "Your City's Families" conference being held in Portland April 28 - May I "I of which a youth team from Tualatin will be attending. Tualatin Councilor Bergstrom wanted to note that the Youth Advisory Council was a project that driven by Mayor Ogden, and although it was a slow start in the beginning, with Mayor Ogden's commitment and presence in the beginning at the youth meetings, it has evolved to an ongoing committee - which includes youth virtually at every level of issues happening in the community. Tigard Councilor Nick Wilson said in raising this question it was not so much the benefit of involvement from the youth, but how to expose youth more to the "government process" , and if there would be a way to accomplish that through the School District. Mayor Ogden said the youth in Tualatin have learned to a degree how government works with the issues that have been brought to the City Council, such as the skate park, etc. Tualatin Community Services Director Paul Hennon also added that youth attend a Tualatin City Council meeting once a month. They also annually present to the City Council their annual goals and performance measures. The activities they do during the year have a budget. Staff and other Council members also attend the YAC meetings. Tigard City Council Minutes Page 3 Meeting of April 5, 2004 6. Construction Activity Update • Bridgeport Village Project Update and Road Closures Related to Bridgeport Village Tualatin City Manager Wheeler gave a brief update on the project and displayed a map of the construction and proposed roadwork. The widening of 72"d Street is beginning. The Village inn restaurant is also relocating. In terms of Bridgeport Road, there will be a closure for approximately two weeks and staff has coordinated this with businesses located there. The "Crate and Barrel" store wants to open by November 1 Other pads are being built. Mr. Wheeler said another item of interest was the methane gas Issue. He said clearance has been received from the State Department of Environmental Quality (DEQ). Reports are being submitted, and currently the gas has not migrated off site, and will continue to be monitored carefully. • Tigard-Tualatin School District Construction Information TTSD Superintendent Lowder gave an update on school construction. There are three replacement elementary schools, Tigard, Metzger and Tualatin Elementary Schools. He noted they may be able to move teachers out of C.F. Tigard In June. The District is beginning plans for the Bull Mountain design, and also will be soon be starting the $13 million reconstruction of Tigard High School. Mr. Lowder said it will be a staged reconstruction and Is a significant portion of the core area of the school, which is the oldest part of the building. The new tech wing at Tualatin High School plans to break ground in July with completion in approximately one year. • General Information on Construction Activities, Tigard and Tualatin Tualatin City Manager Wheeler said another large project currently taking place is the 1-5/Nyberg bridge widening project at 1-5 Exit 289. Tualatin Councilor Harris also mentioned the proposed 1-5/99W connector, and community forum that is being held on Tuesday, April 6`' at Tualatin High School. Mayor Ogden gave a brief background on the committee that has been working on the I-5 connector project for the past year. Mayor Ogden said there are various alignments proposed and all are being analyzed, and that process is moving forward. Tigard Mayor Dirksen said Tigard is concerned that if there is an unidentifiable lack of benefit for Tigard then funding would be limited. 7. Update on Tualatin Facilities Visioning Program Tualatin City Manager Wheeler gave a brief update on Tualatin's facilities visioning program, which resulted in the process of developing a bond measure proposing a significant remodel to the Tualatin Library, an active lighted astroturfed field on the Tigard City Council Minutes Page 4 Meeting of April 5, 2004 Avery site, and pedestrian trail improvements. One key is whether the Washington County Cooperative Library Services levy vote in May passes. It would be Important to Tualatin in terms of having the operating funds. 8. Pedestrian Bridge Over Tualatin River Tualatin Community Services Director Paul Hennon gave an update on the pedestrian bridge project. The bridge would link three parks - Cook Park In Tigard, Community Park in Tualatin, and Durham City Park in Durham. Tualatin City Manager Wheeler said $990,000 will be received from ODOT, with the remaining $400,000 needed for the project coming from the cities of Tigard, Tualatin, and Durham to build the bridge. They have officially been notified that the bridge can begin, and an architect has been selected that is working on a scope of work. The Intergovernmental Agreement (IGA) is pending, but the hope is to have the bridge open in the fall of 2005. Brief discussion followed. Tualatin Councilor Harris mentioned his concern about addressing maintenance provisions in the IGA. Mr. Wheeler noted his concern but mentioned that the cities of Tigard, Tualatin and Durham can address the maintenance issue when it arises. 9. Other Topics TTSD Superintendent Steve Lowder said in November the Tigard-Tualatin School District will be asking for a reauthorization of taxes to be placed before voters. It is not a request to Increase but to continue the current tax rate. It is a $4 million local option levy that is levied each year. It equates to approximately 72 teachers in the district. Mr. Lowder said the recent Tigard High School auction raised $50,000. The Tualatin High School auction is set for May 21 It. The Hot Air Balloon Festival is scheduled for June 17 - 18th at Cook Park. Mr. Lowder also mentioned the Tigard-Tualatin Schools Foundation is going to have a phone-a-thon, April 26 - 29, 2004 for donations. Tualatin Mayor Ogden asked about school funding and Mr. Lowder gave a brief L explanation on funding for the district. The district will be facing approximately a $3.3 r million deficit next year. Brief discussion followed. Tigard Councilor Nick Wilson mentioned over the next six months there is work being done on the Tualatin Basin project. Councilor Wilson said the project is looking to preserve the wildlife habitat. i It was determined that the next joint meeting will be held in the fall, hosted by the Tigard- Tualatin School District Board. Tigard City Council Minutes Page 5 Meeting of April 5, 2004 10. Adjournment The meeting adjourned at 8:18 p.m. Steve Wheeler, Tualatin City Manager Maureen Smith, Recording Secretary Attest: Mayor, City of Tigard Date: v , i1 2 b6 Tigard City Council Minutes Page 6 Meeting of April 5, 2004 Ab~v A NOTICE OF SPECIAL MEETING 3OINT MEETING WITH TUALATIN CITY COUNCIL, TIGARD CITY COUNCIL AND TIGARD-TUALATIN SCHOOL DISTRICT BOARD AGENDA Monday, April 5, 2004 6:30 p.m. Tualatin Police Facility 8650 SW Tualatin Road Tualatin, Oregon 1. Call to Order / Introductions 2. Review of Tigard-Tualatin School District "No Tolerance" Drug Policy and How It Works with Local Law Enforcement 3. School Resource Officer Grant Funding Update - City of Tualatin 4. Update on Local Gang Activity 5. Youth Advisory Council. Information on Tualatin Youth Advisory Council including Communication Networks for the YAC. 6. Construction Activity Update including: • Bridgeport Village Project Update and Road Closures Related to Bridgeport Village; • Tigard-Tualatin School District Construction Information; • General Information on Construction Activities, Tigard and Tualatin. 7. Update on Tualatin Facilities Visioning Program 8. Pedestrian Bridge Over Tualatin River 9. Other Topics That May Arise