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City Council Packet - 11/04/2003 e CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING November 4, 2003 COUNCIL MEETING WILL NOT BE TELEVISED 1A0fsU)onn3's1Ccpkt1 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Agenda Item No. , Council Meeting of IQ •a D3 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING November 4, 2003 • STUDY SESSION Councilor Moore called the meeting to order at 6:32 p.m. Council Present: Mayor Griffith (arrived at 7:10 p.m.); Councilors Moore, Sherwood, and Wilson. Review Shelter Options for Fanno Creek Park Public Works Director Ed Wegner and Parks Manager Dan Plaza reviewed the shelter options for Fanno Creek Park. Mr. Plaza advised that he thinks there is ample space at the site next to the new library building for the shelter and four parking spaces. Council and staff reviewed the options. Councilor Dirksen was not in attendance; however, he had forwarded a message to the City Council that he favored the shelter presented in Photo No. 3 in the Council packet materials. Council discussed siting of the shelter advising that they would like to have the shelter as far from the road as possible with consideration also of the proximity to the trees on the site. The shelter construction could wait until after the library is done. This would also facilitate getting this item in the budget for the next fiscal year. The shelter would be located at the site where a house had been, which burned down. Approximately $20,000 from the insurance proceeds remain after clearing away the house and cleaning up the site. L I Councilors Moore and Sherwood indicated that they agreed with Councilor E Dirksen and chose as their favorite the shelter shown in Photo No. 3 as i presented in the Council packet. Councilor Wilson noted his preference for a shelter shown on Photo Page No. I (bottom right). Councilor Wilson advised o that he would prefer that the Shelter not be the focal viewpoint from the library. u Councilor Moore commented that the City could consider $50,000 toward the cost of the shelter and the four parking spaces. City Manager Monahan Tigard City Council Meeting Minutes - November 4, 2003 Page 1 noted that this item would be placed in the capital improvement program proposals for review during the budget process. In addition, staff will notify the State that the City will be considering the shelter in the 2004 budget process and ask that the access to this site from Hall Boulevard be preserved. ➢ Summarize Options Under Consideration for the Bull Mountain Annexation Plan Community Development Director Jim Hendryx presented the options that would be under consideration by the City Council regarding the Bull Mountain Annexation Plan. This is a land use issue. He noted that the Comprehensive Plan needs to be updated regardless of the outcome on the vote on the Annexation Plan. Mr. Hendryx reviewed the Key Decisions as outlined in a handout he distributed, which is on file with the City Recorder. He noted the sequencing of the areas can be in any order except for the area identified as "west" the "west" area must be last. It was noted that Councilor Dirksen had sent a message to the Council that he would prefer the sequence of annexation occurs as follows: east, south, north, and west. ➢ Administrative Items - Revised Agenda items were distributed: ■ Item 3.4 - Amend Resolution No. 03-58 ■ Proclamation - Recycling Awareness Week Coffee Talks regarding the Bull Mountain Annexation Plan. There was brief discussion on the coffee talk for tomorrow night. It was also noted that information needs to be distributed to City of Tigard residents as well as Bull Mountain residents. The County has done its 5t' reading of the ordinance to collect SDC's on new construction on Bull Mountain once the City Council forwards a ballot measure to the County Elections Division regarding the Annexation Plan. L ` 2 Mayor Griffith arrived - 7:10 p.m. Council Meetings in January i ■ Goal Setting - Council agreed to a January 12 goal-setting meeting in the afternoon. ■ Business Meeting - State of the City - January 13 Strategic Planning - Transportation - Council agreed to meeting at 5 p.m. Strategic Planning Meeting, which will continue into the evening. This meeting would take the place of the regular workshop meeting scheduled for January 20. a Business Meeting - January 27 Tigard City Council Meeting Minutes - November 4, 2003 Page 2 Visitor's Agenda - Mr. Leland Morris may be present. Council received an e-mail communication from Engineering Manager Vannie Nguyen explaining her contacts with Mr. Morris and that he might speak to the Council at the Visitor's Agenda. Focus on Tigard - Moderator for November 6, 10 a.m. - Councilor Sherwood agreed to moderate this broadcast. Rescheduled TVFexR Lunch - Noon, December 3 - Burnham Street Fire Station. New Library Tours - December 6 - 9 a.m. Library Monument Sign Proposals - Council noted a preference for the new conceptual design of a sign for the Library over keeping the signs at the Civic Center and the Tigard Water Building. It was suggested that the old signs be replaced with new signs that would be similar to the new Library signs. • EXECUTIVE SESSION: Not held Meeting recessed at 7:29 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council 8t Local Contract Review Board to order at 7:35 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Moore, Sherwood, and Wilson. 1.3 Pledge of Allegiance 1.4 Council Communications at Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None > PROCLAMATIONS Mayor Griffith proclaimed November 8 - 15 as Recycling Awareness Week and November 11, 2003 as Veterans Day. 2. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen presented an updated on activities at the high school. Tigard Area Chamber of Commerce President Dan Murphy noted November calendar events for the Chamber of Commerce. 3. CONSENT AGENDA: Motion by Councilor Sherwood, seconded by Councilor Wilson, to approve the Consent Agenda as follows: 3.1 Receive and File: a. Council Calendar b. Tentative Agenda 3.2 Accept Bid and Approve the Sale of Surplus Real Property Located at 13050 SW Walnut Street - Resolution No. 03-60 Tigard City Council Meeting Minutes - November 4, 2003 Page 3 3.3 Local Contract Review Board: a. Approve the Purchase of a 10-Yard Dump Truck Utilizing a City of Gresham Invitation to Bid Process 3.4 Amend Resolution No. 03-58 Approving the Ash Creek Estates Planned Development to Correct the Referenced Date of the Applicant's Letter Establishing the Conditions of Approval - Resolution No. 03-61 The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes 4. REVIEW BULL MOUNTAIN ANNEXATION PLAN Community Development Director Hendryx presented the staff report, which is on file with the City Recorder. Council discussed the phasing options at length reviewing the advantages of phasing in portions of the Bull Mountain area versus the advantages of annexing the whole area all at once. Council members indicated preference for a phased-in approach so that the City could "ramp up" to provide services incrementally as the areas were brought into the City. This would give the City an opportunity to hire and train police officers to be ready in anticipation of those areas that would be brought into the City in phases. There was discussion about how a phased-in annexation plan would also give staff time to do some planning for parks, noting that an intergovernmental agreement with Washington County would be needed to implement plans in those areas not yet in the City of Tigard that would be annexed later. Motion by Councilor Wilson, seconded by Councilor Sherwood, to direct staff to finalize the annexation plan using a three-phase annexation that would incorporate the timing and sequencing of areas identified as follows: East - 2004; South - 2005; West and North (together) - 2006. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes Tigard City Council Meeting Minutes - November 4, 2003 Page 4 Councilor Moore clarified for the record that the Council's action tonight was not to annex. The above motion was to give direction to staff about what to include in the proposed Annexation Plan with regard to timing and sequencing for areas to be annexed to the City of Tigard if the voters approve the Plan. A public hearing on the annexation plan and potential ballot measure for voters to approve the annexation plan is scheduled for December 2, 2003. 5. COUNCIL LIAISON REPORTS: None 6. NON AGENDA ITEMS: None 7. EXECUTIVE SESSION: Not held. 8. ADJOURNMENT: 8:46 p.m. Catherine Wheatley, ity ecor er Attest: q UL n ci' es;den-Tigard Date: / D-. a . c23 I.%adm1 aOiyccmV00J1071 I D4.doc Tigard City Council Meeting Minutes - November 4, 2003 Page 5 Revised 10/31/03 - MAYOR'S AGENDA TIGARD CITY COUNCIL MEETING NOVEMBER 4, 2003 6:30 p.m. CITY OF TIGARD OREGON TIGARD CITY HALL 13125 SW HALL BLVD TIGARD, OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and "r • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the , i Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - NOVEMBER 4, 2003 page 1 AGENDA TIGARD CITY COUNCIL MEETING NOVEMBER 4, 2003 6:30 PM • STUDY SESSION Review Shelter Options for Fanno Creek Park ➢ Summarize Options Under Consideration for the Bull Mountain Annexation Plan • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8Z Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items > PROCLAMATION - NOVEMBER'f"8 - 1 S AS RECYCLING AWARENESS WEEK • Mayor Griffith Mayor: City of Tigard residents and businesses appreciate the natural beauty and resources of this City and region and want to preserve them for future generations. Tigard residents, along with all residents of the State of Oregon play a role in reaching the statewide recovery rate by recycling at least 50 percent of what would have been placed in landfills. With the concurrence of this City Council, the City of Tigard declares November 8-15 as Recycling Awareness Week. COUNCIL AGENDA - NOVEMBER 4, 2003 page 2 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) • Tigard High School Student Envoy Angela Jensen • Tigard Area Chamber of Commerce President Dan Murphy 7:45 PM 3. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 3.1 Receive and t=ile: a. Council Calendar b. Tentative Agenda 3.2 Accept Bid and Approve the Sale of Surplus Real Property Located at 13050 SW Walnut Street - Resolution No. 03-60 3.3 Local Contract Review Board: a. Approve the Purchase of a 10-Yard Dump Truck Utilizing a City of Gresham Invitation to Bid Process 3.4 Amend Resolution No. 03-58 Approving the Ash Creek Estates Planned Development to Correct the Referenced Date of the Applicant's Letter Establishing the Conditions of Approval - Resolution No. 03-61 Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 4. REVIEW BULL MOUNTAIN ANNEXATION PLAN a. Staff Report: Community Development Department Staff b. Council Discussion C. Council Direction: Advise staff of preferred timing and sequencing option alternative for the Bull Mountain Annexation Plan as preparations are made for the public hearing on December 2, 2003. 9:40 PM S. COUNCIL LIAISON REPORTS 945: PM 6. NON AGENDA ITEMS COUNCIL AGENDA - NOVEMBER 4, 2003 page 3 9:50 PM 7. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session Is called to order, the appropriate ORS citation will be announced Identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 10:00 PM 8. ADJOURNMENT 1AADM\CATHY\CCA\2G03\031104 RE\rD.DOC COUNCIL AGENDA - NOVEMBER 4, 2003 page 4 Tigard High Leadership _ 9000 S\V Durham RUad • Tigard • Oregon • 97224 (503)-131-5515 FAX(5113)431-5410- htth: thsmsd.kI2.or.us`Iradcrshii~'homc.html Ihsasbpi-czlti yahoo.com Advisor, Judy'Edtl Academics Academic Awards C'eremom October 22„1 President Ind of the dUartcr: November 7i1' Angela Jensen No school Nov. 10"' and 11'l' Vice President Cristl Bitz Arts Pall Musical "Pippin- Activities $10 adults, $7 students and senior citizens 7ennieTan November 14, 1 20, 21. 22, at 7pm Veteran's Assembly secretary . November 7i1' Amy Ung. Treasurer t t h let i es Annie Phou ( iii-Is Soccer champions Human Relations I iujrd \N ill he Ilse host o1, the State Soccer Championships: Nov. 15t". Briana Jones Football ranked 42 in leaQUe ball Athletic Awards November 18°i Assemblies Winter Sports begin November 12"i Joyce Liau spirit', Activities Nikki.Pham Pall Blood Drive-NHS Monday, October 27t' Publicity ; UNICLP Cundraisint, by KCy Club and Senior Class officers Keisey,Barratt October 27'1'- 1" Halloween Rooms Technology,: : Prida}'. October 31 ope;l 10 COmnlUn111' Kyle Wetheraid Canned Food Drive November 12-22. Saturday the 22"`t: community collection i i i 'rr "Expecting Excellence" THS Leadership '03 - '04 Mission ' Statement e AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION November 4, 2003 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM • STUDY SESSION > REVIEW SHELTER OPTIONS FOR FANNO CREEK PARK Public Works Staff (Input from Councilor Dirksen attached) a SUMMARIZE OPTIONS UNDER CONSIDERATION FOR THE BULL MOUNTAIN ANNEXATION PLAN Community Development Staff (Input from Councilor Dirksen attached) • ADMINISTRATIVE ITEMS Revised Agenda: • Item 3.4 - Amend Resolution No. 03-58 (see attached) ■ Proclamation - Recycling Awareness Week (see attached) Coffee Talks Council Meetings in January • Goal Setting - suggestion for January 12 ■ Business Meeting - State of the City - January 13 ■ Strategic Planning - Transportation - suggestion for January 20 (afternoon) ■ Workshop Meeting - evening of January 20 • Business Meeting - January 27 Visitor's Agenda - Mr. Leland Morris may be present. Please see attached e-mail communication from Engineering Manager Vannie Nguyen Focus on Tigard - Moderator for November 6, 10 a.m. Rescheduled TVFuR Lunch - Noon, December 3 New Library Tours - December 6 Library Monument Sign Proposals i i' EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying i the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, i as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. A Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session In certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660(l) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (1) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(l) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(l) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (1) (e) - Real property transaction negotiations. 192.660 (1) (f) - Exempt public records - to consider records that are "exempt by law from public Inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660(l) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be riled. 192.660(l) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (1) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. 1AbdmksL7yY.WnaRphk sheet - study settsbn egendas12003W31104.6ac Agenda Item No. !j:f, r 07 Council Meeting of MEMORANDUM TO: Honorable Mayor and City Counselors FROM: Dan Plaza RE: Shelter and Parking Lot at Fanno Creek Park DATE: October 27, 2003 In late August 2003, the "White House" located on Fanno Creek Park burned down. The Council then decided that they would like to consider constructing a shelter and small parking lot in the area of the "White House". In the attached documents, the Council has six shelter options, in various shapes, sizes and costs. The options range from $44K to $70K including the shelter, installation and construction of a small parking lot. The parking lot estimate of $ l OK is for 4 spaces and adequate turn around space. Also attached are: - memo from Dan Plaza to Ed Wegner dtd. 10/10/03 (revised) - 3 photos of different shelters - map showing a parking lot cost estimate and possible location of the shelter and small pa-king lot is provided by the Engineering Dept. 6 C D r r MEMORANDUM TO: Ed Wegner FROM: Dan Plaza RE: Fanno Creek Park Shelter/Parking Area DATE: October 27, 2003 The following is a listing of shelters in different shapes, sizes, and costs of installation, amenities, and parking lot. 2 3 4 5 6 7 8 Tiers Size Shape Cost Installation Parking Grand of w/ Amenities* Cost Total Shelter (total of columns 5+6) 2 20' Hexagon $ 9,995 $24K ($34K) $10K $44K 3 24' Hexagon $12,795 $25K ($38K) $10K $48K 3 36' Hexagon $20,995 $36K ($57K) $10K $48K 1 25' Hexagon $10,758 $25K ($35K) $10K $45K 1 30' Octagon $14,505 $36K ($50K) $10K $60K 1 40' Octagon $18,897 $41 K ($60K) $10K $70K I want to direct your attention to column 6 where the bolded figures represent the cost of a shelter and its corresponding costs for installation plus amenities. The numbers in columns 6, 7, and 8 have been rounded off. The parking lot will be four spaces with one for disabled use and adequate turn around space. *Shelter amenities: drinking fountain, electricity, tables, display board i (interpretive), garbage cans, gutters, cement slab, and trail connections. r r r ~ a,~ : twr a ioF, f ~ . j .c " W:rdL.:::.~.Sx« ?R'(3 TIER) DALLAS MODEL 2 & 3 TIER AVAILABLE OPTIONAL ORNAMENTATION AVAILABLE OPTIONAL RAILING AVAILABLE HEXAGONAL SHAPE rta 8:12 ROOF PITCH ii~'~ r"rt t p 16'- 20' INCLUDES 2 TIERS p(y~af y~r t Xfic l ~ « MANY SIZES AVAILABLE e t rrY,~ i ! "MR, e r n 4k~ni X 4' u4~7~v c? ~f;i 0y att2'r~'#~q'(y'r f r~t`~t rs 1}..~ 4 ' M5 jwl- ' : _ ',•Y..M,~,~ - ,y, ' I e ; 'Sir.' -When iZectangle shelter just won't make the sta e.. yotr need:'T xurat Structures White Mountain S ries is offered in hexagon or octagon designs, e ci ny recreational area. Featured with pealing glu laminated beams and 2x6 wood to groove roof decking. „~sa Highlights: j • 20 to 60' diameter • 6 sided hexagon or 8 sided octagon NJ IN 2t)i) G , 1 • 4/12 roof pitch • Wood or steel beam Y. Options: • Cupola • Wood or steel post n - • Metal, Asphalt or ( Cedar roof :a : - • Tables ti i .--rr'',, • Barbeque grill 1 ~ _Ai'~ _ • Litter receptacles .C. Mur'E! 98-270 Hi 20' 98 120 G:. 16 rWeb: www.naturaistructures.com "M . r A aye lad beaufy c r.tadIiiiies with a ountain Gazebo. They add a touch of class,1kny setting. -Hexagon gazebos are designed with'curved glu laminated beams. The Octagon Gazebo is designed with straight wood beams. y t f i r IE _ Y y" G try N.lx~ I Highlights: • Hexagon has tongue MODEL #98-121 HEXAGON 25' and groove roof decking • Hexagon surface mount design - - * octagon zs Options: - x constructed of Cedar . Cupola • Railing and benches i • Floor. _ Gedar'or Asphalt roofing i i MODEL #98-123 OCTAGON IS' i = I' S. CUPOLA " 1-800-252-8475 3 Win, aY _ B15 uECErArioN W TLAND LINE rBr B19 12 `•WILLOW`. M I ~ 6 A MBI \\rfJ/ $ M GARAGE II 1 1 \ I + A 'YAPL , . i I EOG-- 1 i I I CAR 41 - o ~ I ~ -LEG R 2"CEDAR AcF I ~ I "`1EC I ~ 1 1 O ~q ~ j~ . y'ULL Y 15 OL L'Y ~ _ 15 HOLLY s ° I I 1~5Y m ~ l~ ~ I ~ y o I i moo Page 1 of 1 Cathy Wheatley - November 4, 2003 agenda From: "Dirksen Home" <dirksen.home@verizon.net> To: "Jim Griffith" <mayor@ci.tigard.or.us> Date: 11/1/2003 11:58 PM Subject: November 4, 2003 agenda CC: "Bill Monahan" <bill@ci.tigard.or.us>, "Brian Moore" <brianm@ci.tigard.or.us>, "Nick Wilson" <nickw@d.tigard.or.us?, "Sydney Sherwood" <sydney@cMigard.or.us> Hi Jim Since I can't be there for the meeting on Tuesday night, I thought I would pass on to you my comments on the agenda items. I assume it would be legal to have my comments read into the public record during council discussion. First, concerning the shelter at the former location of the white house, I still favor a structure which would reflect the shape of a traditional Indonesian house. I guess I was envisioning something rectangular instead of hexagonal. Of the pictures shown, I prefer number 1, not so much for the multiple tiers as much as the steeper roofline. Cost wise, if I read Dan's spreadsheet correctly, I think a 25' structure is adequate, and that cost reasonable. The only other agenda item I feel I need to address is Item 4, Bull Mtn. Annexation plan. Regarding the decisions required of council Tuesday night, my recommendation would be to choose the four phase approach as recommended by staff. However, my suggested sequence of inclusion would be: 1) East 2) South 3) North 4) West Despite the fact that the South area adjoins to UGB site 63, 1 feel phasing the East area first makes more logical sense due to it's more direct proximity to the existing city limits. I concur with the rest of Staffs recommendations. I'll see all of you next week! cd file://C:\Documents%20and%2OSettings\cathy\Local%20Settings\Temp\GW}00002.HTM 11/4/2003 AGENDA ITEM # 3, L4 FOR AGENDA OF November 4, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMERY ISSUE/AGENDA TITLE Amend Resolution 03-58 Approving the Ash Creek Estates Planned Development to Correct the Referenced Date of the Applicant's Letter Establishing the Co dit n f Approval. PREPARED BY:_ Morgan Tracv DEPT HEAD OK Y MGR OK ISSUE BEFORE THE C UNCIL To correct the date of reference for the applicant's letter as identified in Section 1 of Resolution No. 03-58 from "September 26, 2003" to "October 10, 2003" to reflect the true date of the findings that Council adopted. STAFF RECOMMENDATION Approve the recommended amendment. INFORMATION SUMMARY At City Council's October 28, 2003 meeting, the Council adopted the written findings and final order for the Ash Creek Estates Planned Development through Resolution 03-58. In that resolution, a reference was made to a letter dated September 26, 2003 from the applicant. That date was erroneous. The letter which established the Conditions of Approval for the project is dated October 10, 2003. The correct letter, and consequently the correct findings and conditions of approval were incorporated in the adopted resolution. Only the reference to the date of the letter in the resolution was in error. To ensure consistency between the resolution and Exhibit A, it is requested that Council approve the amendment to reflect the correct date of the findings. OTHER ALTERNATIVES CONSIDERED No action. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment 1 - Amended Resolution to Adopt Findings of Fact for the Ash Creek Estates Subdivision EXHIBIT A - Approved Findings FISCAL NOTES No additional costs are associated with this action. CITY OF TIGARD, OREGON RESOLUTION NO. 03- A RESOLUTION TO AMEND RESOLUTION 03-58, APPROVING THE ASH CREEK ESTATES PLANNED DEVELOPMENT, TO CORRECT THE REFERENCED DATE OF THE APPLICANT'S LETTER ESTABLISHING THE CONDITIONS OF APPROVAL. WHEREAS, the Planning Commission reviewed the Ash Creek Estates Planned Development proposal at a public hearing at its meeting of July 7, 2003; and WHEREAS, the Planning Commission made motions to both deny and approve the application, both of which failed in a 4-4 tie vote; and WHEREAS, the by-laws of the Planning Commission and Robert's Rules of Order specify that if an affirmative vote in favor of an application is not attained, the application is denied. Since the denial occurred de facto, no findings were adopted, and the denial is without prejudice; and WHEREAS; the City Council held a public hearing on the appeal of the denial on August 12, 2003 which was continued to September 9, 2003 to.take additional testimony; and WHEREAS, the City Council reviewed the testimony, submittals, and staff report on August 12, 2003 and September 9, 2003, and reviewed findings and conditions of approval that were prepared by the applicant, Winwood Construction, on October 28, 2003; and WHEREAS, the City Council concluded that the proposed development with the conditions of approval as prepared by the applicant, would be in compliance with all applicable decision criteria; and WHEREAS, the City Council adopted a resolution approving the Ash Creek Estates Subdivision that included a reference to Exhibit A, the applicant's letter dated September 26, 2003, where the correct date of that letter and Exhibit as included with the previous resolution was in fact October 10, 2003, and Council wishes that the record reflect the accurate date; NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council approves applications SUB2003-00010/PDR2003- 00004/ZON2003-00003/SLR2003-00005NAR2003-00036NAR2003-00037 - Ash Creek Estates Subdivision, subject to the conditions of approval stated in the letter dated October 10, 2003, from Steve Kay of Kurahashi Associates to the City of Tigard, attached with Resolution 03-58 and incorporated herein by this reference. RESOLUTION NO. 03 - Page 1 PROCLAM,AT'Iow Recycling Awareness Week November 8-15 WHEREAS, the residents and businesses of the City of Tigard appreciate the natural beauty and natural resources of this City and region and want to preserve them for future generations; and WHEREAS, schools, businesses, institutions, industries, and private citizens continue to reduce waste, reuse items, and recycle; and WHEREAS, City residents understand the value of using resources such as water, energy, and materials efficiently to maintain the high quality of life and natural beauty in the City of Tigard, in this region, and throughout the State of Oregon; and WHEREAS, all residents of the City, region, and state play a role in reaching the statewide recovery rate goal of at least 50 percent by 2009. NOW, THEREFORE BE IT RESOLVED THAT I, JAMES E. GRIFFITH, Mayor of the City of Tigard, Oregon, do hereby proclaim the week of November 18-15 as: Recycling Awareness Week in Tigard and encourage people throughout the entire City to become more involved with recycling and stewardship of the environment in the City as well as this region. Dated this day of 2003. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. James E. Griffith, Mayor City of Tigard Attest: City Recorder CORRECTION THE PRECEEDING RECORD OR DOCUMENTS HAVE BEEN REPHOTOGRAPHED TO ASSURE LEGIBILITY OR SEQUENCE AND THEIR IMAGE OR IMAGES APPEAR IMMEDIATLEY HEREAFTER. , w SECTION 2: The Tigard City Council adopts the findings stated in the Staff Report to the Planning Commission, attached with Resolution 03-58 (as Exhibit B) and incorporated herein by this reference. The Council further adopts the findings stated in the applicant's October 10'', 2003 letter, attached with Resolution 03-58 (as Exhibit A) and incorporated herein by this reference. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2003. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard RESOLUTION NO. 03 - Page 2 PROCLAII-,IATION Recycling Awareness Week November 8-15 WHEREAS, the residents and businesses of the City of Tigard appreciate the natural beauty and natural resources of this City and region and want to preserve them for future generations; and WHEREAS, schools, businesses, institutions, industries, and private citizens continue to reduce waste, reuse items, and recycle; and WHEREAS, City residents understand the value of using resources such as water, energy, and materials efficiently to maintain the high quality of life and natural beauty In the City of Tigard, in this region, and throughout the State of Oregon; and WHEREAS, all residents of the City, region, and state play a role in reaching the statewide recovery rate goal of at least 50 percent by 2009. NOW, THEREFORE BE IT RESOLVED THAT I, JAMES E. GRIFFITH, Mayor of the City of Tigard, Oregon, do hereby proclaim the week of November 18-15 as: Recycling Awareness Week in Tigard and encourage people throughout the entire City to become more involved with recycling and stewardship of the environment in the City as well as this region. Dated this day of 2003. L IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. 3 a James E. Griffith Mayor ~ u City of Tigard 1 Attest: City Recorder Cathy Wheatley - Re: Leland Morris Page 1 From: Vannie Nguyen To: Cathy Wheatley Date: 10/30/03 1:23PM Subject: Re: Leland Morris Cathy, Mr. Morris met with me yesterday morning and called me again at about 2 PM to talk about Gaarde Street Improvements. Per your request, I called him at about 4:30 PM yesterday to verify what subject matters he would want to bring up at the Visitor's Agenda on November 4. His concerns are summarized as follows: - There are some safety issues on Gaarde Street: potholes need to be filled and gravels at the 112th/Gaarde intersection need to be swept. He said he began to tell Mike Mills about the problems on Sept 1 and understood the problems should have been fixed by Tues afternoon, Oct 28. On Oct 29, he came to the City asking for Bill. I told him Bill was out of the office and suggested a meeting with me to resolve the issues. After hearing his story, I told him I wasn't aware of the problems. I promised him I would talk to Mike and the contractor right away to find out why the problems haven't been addressed. He also told me about the existing pothole on McDonald Street. I told him I would call him back for a schedule of the repair work on Gaarde and McDonald Street. He believes there is a communication problem between staff and managers. For example, his request for repair of potholes was not brought up to my attention for timely corrections. He will bring up this issue at the Visitor's Agenda on Nov 4 and will ask for improvement in this area. While I'm in the middle of this e-mail, he called to let me know he appreciated the pothole repair on McDonald Street that I requested Public Works to do yesterday afternoon after meeting with him. He also wanted to thank Public Works for their work. For your information, I will have Gaarde Street completely fixed by Tues next week. - He doesn't support the Wall Street project and will be at every Council meeting to oppose the project. I'll call him to tell him about the LID process and the Public Hearing schedule if he wants to attend to voice his concerns. - He doesn't like the Street Maintenance Fee and will make suggestions to the Council for different ways of assessment (i.e. one penny per gallon of gas). His idea is the more you drive, the more you pay. According to him, this is not a fee, this is a tax which requires voters' approval. He is aware of a Public Hearing on Nov 18 but still wants to be at the Council on Nov 4. Please let me know if you need additional information. 1 i j Cathy Wheatley 10/30/03 08:46AM j Vannie, would you please send me an e-mail briefly describing what Mr. Morris' concerns were with regard to the safety issue on Gaarde and how it was resolved? Also you mentioned he had two other issues that he was going to possibly bring up at the Visitor's Agenda on 11/4: 1. Street Maintenance Fee - would you please call him and let him know there will be a public hearing on this issue on 11/18, 7:30 p.m. at Tigard City Hall. I've tried to contact him, but the number I have from the Cathy Wheatley - Re: Leland Morris Page 2 message he left converts to a fax machine tone. 2. Wall Street LID - let him know about this process and the anticipated timing for the hearing on this matter. Let me know if you believe he will be at the Visitor's Agenda so we can be prepared with the information on his concerns (that is, what those concerns may still be with regard to the Gaarde Street safety issue). Many thanks, Cathy CC: Bill Monahan: Gus Duenas Cathy Wheatley - Focus On Tigard Page 1 From: Liz Newton To: brian_moore@pgn.com; dirksen.home@verizon.net; jga0126@netzero.net; nick@atlas-la.com; sydneysher@aol.com Date: 11 /3/03 2:11 PM Subject: Focus On Tigard As you may remember, the featured topic on the Focus On Tigard cable program this month is a round table discussion among Department Directors that highlights services that would be provided after annexation to both Bull Mountain residents and current city residents, and the challenges and benefits of annexation. The Department Directors are preparing responses to some questions. We would like to have a Council member serve as the moderator for the discussion. That would involve asking the questions and keeping an eye on the time so one speaker doesn't dominate to discussion. The questions would be forwarded to the Moderator in advance along with a script outline that lists the order the Directors will respond. The session will be taped at 10 AM on Thursday November 6 and should take no more than an hour. Craig is out of town this week. Bill will ask the council members at the meeting on Tuesday night (the 4th) who on council might be interested and available to serve as the Moderator. Liz CC: Bill Monahan; Cathy Wheatley ~~skr;bR~en i`ja3 Study . Ke Dees jpn5 ,~on1 ht. of Phases/*Tim 1. Choose # Four Phases: ~ 2004-2007 ~ o Phases N l East: 20045 a ce - orth On est: 200 2004 South/W Q Choose sequence M Ments on plan 2. other tom Phasing Alternatives Economy # of Time to of Scale Service annex all Conditions areas All Areas o Q o 2 Phases 0 0 Q 4 Phases o o • Decision Point: Choose 1 Alternative Evaluation Criteria North West south East Ti and Service Impact * * * Ad'acent to Cit limits Can be served without crossing unincorporated areas? Relation shi to dJGB 7!7, on areas Provides link to UGB areas Financial im acts Total Tax Revenues (for on-going * * * ~K services) vs. Total Ongoing Costs - 2015 ca acit % of capital needs covered by ~c ~}c revenues (includes all capital funds) - 2005 annexation Potential New Housing Units ~c (growth) Additional factors City-owned parkland our phase: Vence oil seq 4 1 2 WEST veterm~ne seq%jevice • vedislon P07nt: '-3 rn 01YI CITY OF TIGARD Community, Development Shaping A Better Conununiq• MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: November 4, 2003 SUBJECT: Bull Mountain Presentations - Civic Organizations Two civic groups would like to hear a presentation on the Bull Mountain annexation. We need to confirm the dates by tomorrow (Wednesday, November 5`h). I need to confirm which Council member(s) will be available to attend the meetings with staff. Chamber of Commerce, Business Advocacy Group Friday, November 71(special meeting date) 12:30 p.m., Chamber of Commerce building, upstairs Contact: Rick Boyce, 503-620-9744 Rotary Noon Group Thursday, November 20th or Thursday, December 11'h 1:00 - 1:15 p.m., Homebuilders Association on Bangy Road Presentation from 12:30 to 1:10 p.m. Lunch included Contact: Dr. Mark Lewinsohn, 503-684-1424, ext. 226 8 PAROCLAMMATION Recycling Awareness Week November 8-15 WHEREAS, the residents and businesses of the City of Tigard appreciate the natural beauty and natural resources of this City and region and want to preserve them for future generations; and WHEREAS, schools, businesses, institutions, industries, and private citizens continue to reduce waste, reuse items, and recycle; and WHEREAS, City residents understand the value of using resources such as water, energy, and materials efficiently to maintain the high quality of life and natural beauty in the City of Tigard, in this region, and throughout the State of Oregon; and WHEREAS, all residents of the City, region, and state play a role in reaching the statewide recovery rate goal of at least 50 percent by 2009. NOW, THEREFORE BE IT RESOLVED THAT I, JAMES E. GRIFFITH, Mayor of the City of Tigard, Oregon, do hereby proclaim the week of November 18-15 as: Recycling Awareness Week in Tigard and encourage people throughout the entire City to become more involved with recycling and stewardship of the environment in the City as well as this region. Dated this day of 2003. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. James E. Griffith, Mayor City of Tigard Attest: City Recorder AGENDA ITEM NO. - VISITOR'S AGENDA DATE : NOVEMBER 4, 2003 v.,) The Visitor's Agenda gives citizens the opportunity to address the Tigard City Council on any topic or issue. sa Testimony is limited to 2 minutes or less. w If you are interested in testifying on a "public hearing" item scheduled for tonight's meeting, please sign the public hearing testimony sign-up sheet for that item. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED VISITOR'S AGENDA Page 1 AGENDA ITEM # 3, 7 Q. FOR AGENDA OF: November 4, 2003 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Cathy Wheatley DATE: October 1, 2003 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk ,.rte.,.. O1rr•` ra -.s.. xt,. --r--.:TM' ae xn vx ih?':• a <r,- 1C U F97 4 ' .L°. `s'"` s 4 Tues Special Council Meeting - 6:30 p.m. 11 * Tues Veterans Day Holiday - Council Meeting Canceled 18 • Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 25 * Tues Council Workshop Meeting - 6:30 p.m. f~nm ~'rr ~ .Y,'}""„ r ~t~^+•'*!'. ;fr L i. x--•J^ i^t:'^ :,r... .t"b, 'S~ rc.,r.^l~ 2 Tues Special Meeting - 6:30 p.m. 9* Tues Council Workshop Meeting - 6:30 p. n. - May be canceled. 16 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 23 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session Christmas Week - Meeting may be canceled. ~~tt,~lf~3az.~t$5.u 13 Tues council meeting - 6:30 p.m. - State of the City Address Business Meeting with Study Session 20 Tues Council Workshop Meeting - 6:30 p.m. 27 Tues Council meeting - 6:30 p.m. Business Meeting with Study Session Tigard City Council N 6:30Pm - Tentative Agenda 03 - Special Business Meeting Greeter -NON 630 Pro 1gJ21 m 6:30 ? 11125103 -Change to Workshop pue;11118103@5P 6;30 P-m• Study Session m' City this meeting 11118103 a Business Mtg. 11111103 @ 5 p' Attorne wail Attend pue: -Now - m. - Greeter: Gus Workshop Topics Due: 1114103 @ 5 P' with lW6 JWC Agreement Study Session 1. Discussion - mm Reimburse- eon's - Information - TaskForce Discussion - Downtown 2. Manual of program min (6:30) to 9reefion - ment istnct - mplete the enda US - ~m - of the an to Co Loreen Ideas for Future D Ci ide Sewer consent A9 of Rec°rd - Citizen Involvement " 3, Discussio 3 Years of the in I.CRB -Insurance Agent chitec1- boreen in Remaining Gus -15 m eats FaeAlly Remodel AT Tree board g t_iz - 30 m Program - ment Requirem LCRB - ~mrri` n & Extension Develop pick - 30 min fanned Appoint planning us-an 4. Discuss P peveloprnent Code - ram . Jim - em ers - _ Community to I, Prog consent Agenda enings;11103103 user Rai► Redevelop Deadline for bid o4 9 Bonds Cra 5. 30 min Comm t General ,tanager Da►~m with Tri-Me Nlemoran- aQ ° issue IGA - bi11 D. g Discussion osed 0 ROCN to Discuss Prop in Business meeting (Chamber in Fred Hansen Duane - 20 m Margaret -10 m VA - Studentupdat - PPT~ ' dum of understanding - ,brary New t- Public Hearings vexation Plan - Jim r _gull Mountain An a I. d e- it. r - ountain an Business Meeting 1 hour - u Sen Burdick, Rep Cathy Cathy t project Commemorating e orean at - usan - Comptetion of 3 - t e 50 nrnversary o t 20 min -proclamation? IM Cementation - Street Maintenan nee P OPUS -Jim H . us- Bridgeport plans by Update on Needed 20 min _ Schedule Form page 1 1012$12003 s Tigard City Council Tentative Agenda 1219103 - Change to Workshop No TV 12116103 - Change to Business - TV 6:30 pm 12/23103 - Business -TV -Greeter Due: 11/25103@5 p.m. Due: 1212103 @ 5 p.m. Greeter Due: 1219103 @ 5 p.m. Study Session Study Session " Griffith and Sherwood Not Present it Mtg w Budget Comm (SI)- Craig - 30 min Christmas Week - Meeting Canceled Consent Agenda Business Meeting Consider Bull Mountain Annexation Plan Final Order (if needed) - Jim Sen Burdick, Rep Williams -1 hour- Cathy 74th Avenue @ Landau St. Public Right of Way Vacation (VAC 2003-00001) - PH - ORD Matt - 15 min Adopt JWC Agreement - Dennis/Ed -15 min. Tigard(fri-Met Transit Investment Plan MOU - ' MOTION - Duane - 15 min r SI = standing item I:/adm/greer/tentaty agltentative.xis 10128/2003 Page 2 AGENDA ITEM # FOR AGENDA OF November 04, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Accept Bid and Approve Sale of Surplus Real Property Located at 13050 SW Walnut Street. PREPARED BY: Joe Barrett, Buyer DEPT HEAD OK , CITY MGR OK f60 W)09 ISSUE BEFORE THE COUNCIL Shall the Council accept a bid and approve the sale of the surplus real property located at 13050 SW Walnut Street? STAFF RECOMMENDATION Staff recommends Council accept the best responsible bid and approve the sale of the surplus real property located at 13050 SW Walnut Street. INFORMATION SUMMARY At its August 26, 2003 meeting, the Council declared the real property located at 13050 SW Walnut Street as surplus property and authorized the City Manager or designee to offer the property for sale in accordance with TMC 3.44.010. Under this direction from the Council, staff issued an Invitation to Bid (ITB) for the property and distributed it, in accordance with TMC 3.44.010, to the owners of all property located within 250 feet of the property. The City received one bid in response to the ITB in the amount of $20,500, an amount in-line with the property's appraised value of $18,290. % OTHER ALTERNATIVES CONSIDERED Reject bid and hold the property for future sale or other public use. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. ATTACHMENT LIST I. Resolution 2. Legal Description of parcel. 3. Geographic map indicating the location of the lot. FISCAL NOTES Proceeds from the sale will be deposited in the Traffic Impact Fee Fund, which provided funding for the original purchase. AGENDA ITEM # 3, ~0., FOR AGENDA OF November 04, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Approval of 10-Yard Dump Truck Purchase. PREPARED BY: Joe Barrett, Buyer DEPT HEAD OK CITY MGR OK VVW ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board approve the purchase of a 10-Yard dump truck? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board approve the purchase of a 10-Yard dump truck utilizing a City of Gresham Invitation to Bid process. INFORMATION SUMMARY This is a scheduled replacement of the City's 1987 GMC Brigadier ten-yard dump truck and is an item identified in the 2003-04 budget. This will be a primary vehicle in the City's fleet and will get consistent, daily use. The truck will be equipped with the necessary accessories to allow other divisions use of the vehicle. There will also be a reduction in maintenance costs by purchasing a new vehicle. The existing 1987 GMC will be traded in and removed from the City's fleet. In order to save money and staff time, staff conducted reviews of a few bids and purchase agreements from other agencies that met the general specification required by the City. Upon review, staff found the City is eligible to purchase off of the City of Gresham's Invitation to Bid #04-05 through cooperative purchasing language included in the bid packet thus allowing to City to save staff time and cost in preparing a solicitation for the same truck. OTHER ALTERNATIVES CONSIDERED 1. Reject staff's recommendation. 2_ Direct staff to prepare and advertise an Invitation to Bid packet. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY None. ATTACHMENT LIST 1. City of Gresham's Addendum No. 1 to Invitation to Bid No. 04-05 including cooperative purchases. 2. Bid forms from awarded bidder though City of Gresham's Invitation to Bid process. 3. Tee Equipment memo dated October 17, 2003 FISCAL NOTES The cost of the 10-Yard dump truck is $106,722. 10/16/Z903 10:35 FAX 503 639 1471 CITY OF TIGARD ~ 001 City of Gresham ITB No. 04-05 10-Yard bump Truck Purchase ADDENDUM NO. Y Tuesday, August 26, 2003 PLEASE NOTE THE FOLLOWING CL ARJHCAVONS TO THE ITB: 1. OTHER GOVERNMENTA I. AGENCY PARTICIPA'T'ION The City of Cr esham is a participant in the Intergovernmental Co-operative Purchasing Committee. Pursuant to ORS Chapter 279.15(1) (a), other public agencies may participate in this bid. The bidder submitting this bid agrees to orctend identical prices and services under the same terms and conditions to all regional public agencies. Each participating agency will execute its own contract with the supplier, binding only their agency with NO liability to the Ciryof Gresham. Any bidder, by written notification included with their bid. may decline to extend the prices and terms of their bid to other public agencies. 2. LOCAL PREF'EltENCE As required by ORS 279.021, the City of Gresham shall prefer goods that have been manufactured or produced in this State if price. fitness, availability and quality are otherwise equal. 3. FEDERAL. AND STATE TAXPAYER IDENTIFICATION Bids must state the Bidder's Federal and State Taxpayer Identification number. 4. RESIDFINT BIDDER ORS 279.025 (2)(h) requires each Bidder to indicate whether they are a resident bidder. A resident bidder means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid and has a business address in this state as defined in ORS 279.029. 5. CERTIFICATION STA'T'EMENT All proposals must include the attached certification statement signed by a duly constituted official legally authorized to bind the applicant to both its proposal and cost schedule. 6. A signed Addendum No. 1 must be submitted as Part of your Proposal. ••~Yr1~Y 09*4 **wow** I hereby acknowledge receipt ofthis addendum No. I to ITB 04M5. I t ZZ Au ed Signature 1 Date Name of Company N/k 1 t''(.lrck s / / G e-QU60 vtlx.t~ .wlorr#4#M~h##s##s##.!!s!#ss#!s+►M#KMss#+tR*#sl+esssss#sssssls#sss#s*s*#*i{c*#*#s#lsetslsk#r*.af s~r* Please acknowledge receipt of this Addendum No.I by either email: IuniLci.gresharn.or.us or feat. (503) 618-22% If, 0u have any questions please contact: Scott Itiry, CPPB. Buyer (503) 618-2376. ~n 10/16/2003 10:38 FAX 503 639 1471 CITY OF TIGARD 000.1 {-f-xcc, m ert-- Z City of Gresham Vendor Proposal Bid No. 04-05 10-Yard Dump Truck TO THE GRESHAM CITY COUNCIL: This proposal is submitted as an offer by the undersigned to furnish to the City of Gresham, the following 10-Yard Dump Truck per Bid No. 04-06 specifications which are on file at the Purchasing Office, 1333 NW Eastman Parkway, Gresham, OR 97030 and which are a condition hereof with the same force and effect as though they were attached hereto. This offer is conditional upon the following declarations as to the acts, intentions and understandings of the undersigned and the agreement of the City of Gresham to the terms and prices herein submitted. 1) All of the specifications, which are listed herein, have been examined by the undersigned and the terms and conditions are hereby accepted. 2) The undersigned is X is not a resident bidder. 3) Delivery 1 2 d days from the receipt of a purchase order. 4) Required new current model production Diesel Powered 49,500 GVWR Cab 6x4 Truck Chassis with a Mounted 10 Yard Concave Dump Body Chassis Make / Model I Year ye IV o f y! b 12-00 g Dump Body Make / Model / Year co l uwth i P- f lau~;L~a~,r Total price delivered, amount in words un vcd a"Cd fh Qs, Z~WCI 14akl rent a rti v~+^~ a l e ~r s and figures $ 10, 27a Please list any discounts or finance options an a separate sheet- Pricing and terms and conditions will remain in effect until f( I 2'7 joy (date) for purchase of additional units by the City of Gresham and/or other public agencies. 5-c4 CC}- -A0 a ~ x-t b Name of Company 7-&-a F- - :-VA -A lyle- 'We Address: '750 tJF- do(LA en to" P Phone -Tog - 2u?- life(3 Fax 5'03 - 29q-aYyz Authorized Signature Date Print Name _ .A!5 s (authorized company representative, by signing this bid form you are herby binding above stated company to bid specifications with no exceptions.) 10/16/2003 10:59 FAX 503 639 1471 CITY OF TIGARD 0 002 City of Gresham Vendor Proposal Bid No. 04.05 10-Yard Dump Truck page 2 of 2 Please list five (5) current Public Agencies that have the same unit in service at the present time: L;',,7 Coup Orege~~n a o~ +ra„Spnr'tcc~~b✓~ ft r" o va C ask n C a W esi l i n vN L a.n -e- C oL& Y%1k11j r Parts, service and v'Arranty repair station in the Portland Metropolitan area. Address: 750 )V9 eolu~b~ d /vim G~or~l~HOl dr y~7.ZJ/ --Y Options: 1. Extended warranty available: Yes SC Nc If yes, for Z_ `4 additional months 2. Extended warranty cost of each unit, $ l SSa • .00 C h a 5~ ~S 4UA^a1 o; 7z rnor^fLis e-Y\5 i-e-1 Addr'frv,,a ~ 12 .~+ar~fhs 416- 3. Trade Allowance for City of Gresham 1984 International 5 yd Dump Truck, VIN 1 HTLCHYNEHA65290. 9.0 L 180 HP V8 IH diesel engine, 10 speed Eaton-Fuller trans. With or witho t ROOT O model RT 62 PR 11 80 snow plow. . -00 4. Extended warranty with synthetic fluid for Allison Automatic Transmission $ !2,0 -7s' .00. 5. Truck as specified but with Fuller-Eaton RTLO149188 Transmission- $ /0 `70 .00 Authorized Signature Date - - of 1710 3 Print Name a lCa ft (Authorized company representative, by signing this bid form you are herby binding above stated company to bid specifications v4th no exceptions.) FAILURE TO COMPLETE AND SUBMIT THIS FORM MAY RESULT IN REJECTION 97 10/16/,2003 10:39 FAX 503 639 1471 CITY OF TIGARD 003 TES' EQY 9NT,. INC. VOLZTU • PORTLAND MACK NORTHWEST vOLvO Exceptions: Item (9) (d) :towing warranty limited to two years. Item (26) (a): to meet delivery date order must be given by September first. Options: 1. Spare front tire and wheel 5650 add 2. Spare rear tire and wheel $408 add 3.425/65r22.51 steer tires required for loading $120 add ✓ 4. Wheel blase under 186 no charge, S8 per inch to 256 inches. 5. Additional frame licer w/ any main rail $976 add 6. Synthetic transmission fluid S280 add 7. Extended automatic transmission warranty S 1900 add 8. ]Front mount power take-off prep $426 add 9. Manual rtlo14918b or rtlo16913a transmission $9,100 deduct 10. To order truck as chassis only as specified with no options $84,250 L 11. T -ride suspension $417 add C 12.365hp 1350 torque volvo engine $2750 deduct i ? 3.435hp 1550 torque volvo engine 1+900 add 14. 115 or 14.6 front axle $460 deduct rt i 15. 40k rear axle configuration $1120 deduct 16. 18.8 front axle $102 deduct 750 N.E. Columbia Blvd. PorUand, OR 97211 $,trying: Phone 503-285-7667 OREGON • WASHINWON • CALIFORMA Fax 503-289-6442 TRtOM, TAAM$18. PAATQ. 20MCI . RoW"= MURANcs. tFaswa f' " 101162003 10:39 FAX 503 639 1471 CITY OF TIGARD 0004 g g VHD64B200 N W VOLVO TRUCKS 750 NE COLUMBIA BLVD PORTLAND, OR 97211-1406 Prepared By JESSE KANE Prepared For GENE BLYSTONE CITY OF GRESHAM Tuesday, August 26, 2003 5:45:54 PM EDT a 10/16/,2003 10:40 FAX 503 639 1471 CITY OF TIGARD 005 Prepared ByJESSE KANE Prepared For GENE BLYSTONE 'Quote Id - Q20020926 CITY OF GRWHAM Vehicle Specification Front Rcu Ascription Weight Weight Price BASE MODEL 004736 BASE MODEL VM64B200 9,556 6,654 90,959 VEHICLE ADAPTATION S 114010 MARKET ADAPTATION USAJUSA TERRITORY MARKET 0 0 0 ADAPTATION S 125001 AREAMOMICILE (F.XIIAUST) 49 STATFINON CALIFORNIA 0 0 0 S GPAI FEDERAL BRIDGE CALCULATION WITH USA FEDERAL BRIDGE 0 0 0 CALCULATION S 259003 VEHICLE VOCATION CONSTRUCTION SERVICE 0 0 0 S 260003 OPERATING CONDITIONS MOUNTAINOUS/ Q UARRY, 0 0 0 STARTII IG GRADES-a0% S 261006 WEIG$T CLASS GV W 53,001.63,000# (24-28 METRIC 0 0 0 TONS) S 262001 ADDITIONAL AXLE NO ADDITIONAL PUSHER OR TAG 0 0 0 CONFIGURATION AXLES 0263214 VESICLE APPLICATION TRIICK&fUNICIPAL DUMP 0 0 0 S DH30 OPERATING CLASS OPERATING CLASS THREE 0 0 0 (CONSTRUCTION) S FHLI VEHICLE WIDTH 102- (2590 W VEHICLE WIDTH 0 0 0 CAB TYPE S 2CD3 CAB HSS DAY CAB WB-PILLAR 0 0 0 DEPRF,SSION ENGWE O 1010W3 ENGINE PACKAGE VOLVO VE D12-395 395 MAX HP 0 0 2,763 2100 GOV RPM 1450 LID-FT @ 1100 RPM ENGINE EQYJIPMENT S 129021 ENGINE ELECTRONICS VECTRO 02 0 0 0 S X7A1 ENGINE IDLE CONTROL BASIC ENGINE IDLE CONTROL 0 0 0 S 220069 AIR CLEANER PACKAGE SINGLE STAGE AIR CLEANER DRY 0 0 0 TYPE WITH DUAL SIDE AIR INTAKE S JWD1 A RINTAKE HOOD MOUNTED ALIT INTAK}s 0 0 0 GRILLE S WC3 RADIATOR 1220 SQ IN, 2 ROW CORE RADIATOR 0 0 0 O K909 COOLANT EXTENDED LIFE ANTIFREEZE -34 F 0 0 73 (-37 C) O CaA2 COOLANT MANUFACTURED T15XACO 0 0 0 O HL10 RADIATOR & HEATER HOSES SILICONE RADIATOR & HEATER 0 0 91 HOSES O 208022 FAN CLUTCH PACKAGE HORTON DRIVEMASTER ON/OFF 9 -1 39 FAN CLUTCH Pdou Level : Aug 11, 2003 A Tuesday, August 26, 2003 5:45:54 FM Page 3 of 10 FEMME 10/1612003 10:40 FAX 503 639 1471 CITY OF TIGARD [a 006 _ _Prep=d By JESSE KANE Prepared For GENE BLYSTONE Quote Id : Q20020926 CITY OF GRESHAM 3 OFAi RECIRCCLATION SHIELD WITH RECIRCULATION SHIELDS 0 0 0 S NCD1 STARTER 12V GEAR REDUCTION STARTER 0 0 0 O PICP ALTERNATOR DELCO PEW 12 VOLT 130 AMP 22 0 0 39 SI ALT O 810084 BATTERY PACKAGE 4 VOLVO MAINT FREE 12VOLT 60 31 88 264OCCA BATTERIES S 230002 EXHAUST SYSTEM HORIZONTAL MUFFLER 0 0 0 W/VERTICAL PIPE S 232058 EXHAUST STACK PACKAGE 10, ON ALUMINIZED STEEL SINGLE 0 0 0 STACK S KODI EXHAUST FEATURES TURNED OUT EXHAUST 0 0 0 EXTENSION S DVAl LOWER EXHAUST PIPING ALUMINIZED STEEL LOWER 0 0 0 EXHAUST PIPING S CUAI FiC3AUST PIPING FLEX SECTION ALUMINIZED STEEL MU&.UST 0 0 0 FLEX SECTION S KNCI EXHAUST SHIELD ALUMINUM EXHAUST SFIIELLD 0 0 0 O 1VCB PRIMARY FUEL FILTER RACOR 6903E FUEL FIL7W WATER 0 0 46 SEPARATOR /ELECTRIC PRE-HEAT S J3A1 SECONDARY FUEL FILTER SPIN-ON SECONDARY FUEL FILTER 0 0 0 O VWAZ COMPRESSOR WABCO 18.7 CFM COMPRESSOR 0 0 0 O IHTA2 ENGINE BRAKE VOLVO BRAKE WADGUUST 25 0 1,655 PRESSURE GOV O NDA1 ENGINE STAR'L'ING AID ENGINE MOUNTED ELECTRIC 6 0 207 PREHEATER S 103005 ENGINE OIL CHECK & FILL ENGINE MOUNTED-SIDE FILL TUBE 0 0 0 S T699 PTO, FLYWHEEL MOUNTED NO FLYWHEEL PTO PROVIDED 0 0 0 TRANSMESION O RWBH TRANSMISSION ALLISON HD 4560P 5 SPEED 192 99 15,355 O RSCI TRANSMISSION ELECTRONICS CONSTRUCTION GROUP 73, 0 0 0 VOCATIONAL PACKAGE 146 X RVAI GEAR SHIFT LEVER FIXED GEAR SHIFT LEVER 0 0 0 S 7RA1 T1tANSMISSIONLUBRICANT FFMOLEUMTPANSMISSION 0 0 0 LUBRICANT O T2D1 TRANSMISSION COOLER WATER TO OIL COOLER, ALLISON 0 0 0 TRANS O 2$6004 TRANSMISSION 'V'OCATION CODE 3410 MGM TM ON knWAY ONLY 0 0 0 'r NO PLOW O TKB1 DRIVELINE UPGRADE DRIVELINE. ONE SIZE 5 15 137 S THC1 DRIV ELINE MANUFACTURER SPICER LIFE DRIVELINE 0 0 0 FRONT AXLE O 370336 FRONT AXLE PACKAGE ARVIN MERITOR FL941 20"SIC FRT 22 0 27 1 1 O U5B1 FRONT BRAKE DIMENSION 16.5X6 FRONT BRAKE SIZE "49 0 0 5 ULH2 WHEEL BRAKE TYPE FRONT AND ARVIN MERTTOR Q+ CAST FRT, Q+ 0 0 0 BEAR CAST RR S UKAI CHAMBER STROKE LENGTH, BASIC LENGTH BRAKE CHAMBER 0 0 0 FRONT AND REAR STROKE Price Level : Aug 11, 2003 A Tuesday, August 26, 2003 5:45:54 PM Page 4 of 10 10/16/.2003 10:40 FAX 503 639 1471 CITY OF TIGARD 16007 4'repared' By JESSE KANE Prepared For GENE BLYSTONL' Quote Id : Q20020926 CITY OF GRESHAM S VCCI SLACK ADJUSTER VENDOR HALDEX AUTOMATIC SLACK 0 0 0 FRONT AND REAR ADJUSTER FROM AND REAR S UDA 1 FRONT AXLE BRAKE DUST FROM BRAKE DUST SHIELDS 0 0 0 SMELL S XABJ POWER STEERING GEAR TRW TAS65 ED INTEGRAL POWER 0 0 0 STEERING GEAR S XEAL POVMR,STEERING ASSIST RIGHT HAND RAM ASSIST 0 0 0 S 371072 FRONT SUSPENSION PACKAGE MULTILEAF FRONT SUSPENSION 0 0 0 S IRAI SPRING MAINTENANCE TYPE LUBRICATED SPRING PINS AND 0 0 0 BUSENGS S ZGE1 FRONT OIL, SEAL CAP STEMCO VISIBLE CAP W/DRAW 0 0 0 S 373001 FRONT SHOCK ABSORBER FRONT SHOCKABSORBERS 0 0 0 S 1BB1 OIL SEALS, FRONT AXLE STEMCO FRONT OIL SEALS 0 0 0 S 7VA1 FRONT A=X LUBRICANT PETE OLEUM 13ASED FRONT AXLE 0 0 0 LUBRICANT '.AR AXLE 0330444 REAR AXLE PACKAGE ARVIN MERITOR RT46-160 46,000 LB 0 445 2,413 CAPACITY O TAIA REAR AXLE RATIO 456 REAR AXLE RATIO 0 0 0 O TUAI DIFFERENTIAL LOCK FULL LOCKING WIIEEL 0 63 403 DIFFERENTIAL S 1CB i OIL SEALS, DRIVE AXLE STEMCO DRIVE OIL SEALS 0 0 0 S '7WA1 REAR AXLE LUBRICANT PETROLEUM BASED RZAR AXLE 0 0 0 LUBRICANT 0350326 REAR SUSPENSION PACKAGE 46K HENDRICKSON HN462 54" 0 156 11130 SPACING O YVAI REAR SHOCK ABSORBER REAR SHOCK ABSORBERS 0 •68 0 S USAI DRIVE AXLE BRAKE DIMENSION 16-5X7 REAR BRAKE SIZE 0 0 0 S WR332 ANTILOCK BRAKE SYSTEM MERITOR WA33CO ABS 0 0 0 MANUFACTURER O WPAI TRACTION CONTIROL TRACTION CONTROL ADDED TO 1 4 282 ADS S 781012 PARKING BRAKE COAMBER FOUR CAM TYPE MGM 0 0 0 PACKAGE U U1--A1 PARKING BRAKE CHAMBER him mount brake cylinder location for 0 0 47 PACKAGE dump application S 1JEA1 DRIVE AXLE BRAKE DUST REAR BRAKE DUST SI11EELDS 0 0 0 SHIELD MA.SSIS 0400198 WHEELBASE 188" WHEELBASE -231 150 0 O X4AI FRONT FRAME EXTENSION IS" FRONT FRAME EXTENSION 145 -35 132 0403011 FRAME RAIL PACKAGE IRAI,BBl"3 4,13"X.44" STRAIGHT STEEL 208 218 310 S SEBI ETIMERMEDMTE CROSSMEMBER STEEL CROSSMEMBL•R MATERIAL 0 0 0 .MATERIAL S 71881 FORWARD REAR SUSP STEEL CROSSMEMBER MATERIAL 0 0 0 CROSSMEMBER MATERIAL O 402063 OVERHANG 63" OVERHANG -8 38 37 Price Level : Aug 11.2003 A Tuesday, August 26, 2003 5:45:$4 Ply Page 5 of 10 10/16,12003 10:40 FAX 503 639 1471 CITY OF TIGARD U008 Prepatcil By JESSE KANE Prepared For GENE BLYSTONE Quote Id : Q20020926 CITY OF GRESHAM 9 X6AI REAR FRAME TREATMENT STRAIGHT CUT-OFF REAR 0 0 0 CROSSMEMBER S VHD I AIR DRYER MERITOR WABCO SYSTEM SAVER 0 0 0 1200? DRYER S U2B I AIR TANKS STEEL AIR TANKS 0 0 0 S UWBI A R TANK IIRAQfPALVL MANUAL PULL CORD ONALL AIR 0 0 Q TANKS S 6B99 FIFTH WHEEL LOCATION NO FIFTH WHEEL POSmON 0 0 0 PROVIDED 042.4085 FUEL TANK PACKAGE SINGLE 100 GAL LH 26 DIA UNPT D -31 -14 -26 ALUM S HBBI FUEL TANK POSITION FUEL TANK POSITION 1 0 0 0 S IHAI FUEL LINES NYLON FULL LRMS 0 0 0 S KHA I TUEL TANK b-rWS PAU;TW STIML TUELTANK 0 0 0 STRAPS S KFAI FUEL TANK CAP NON LOCKNO FUEL TANK CAP 0 0 0 O WHCI TRAILER BRAKE CONNECTION TRAILER CONNECTIONS MTD END 6 10 197 POSITION OF FRAME S WK99 ROSE TENDER POSITION NO HOSE TENDER POSITION 0 0 0 PROVIDED S LOAl ELECTRICAL JUNCTION BOX BODYBUILDER JUNCTION BOX 0 0 0 BACK OF CAB BACK OF CAB O LTAI ELECTRICAL RECEPTACLE END ELECTRICAL REiCEFTACLE END OF -1 5 192 OF FRAME FRAME O WLAI TR U-ER. BRAKE HAND CONTROLFULL PRESSURE TRMBP-41M 2 0 104 HAND CONTROL O SRAI BACKUP ALARM ELECTRIC BACKUP ALARM 2 1 20 S L421 BATTERYBOICA10 N17NG SATMAYBOIC, ItE15, BEIMM O 0 O FRONT PENDER S 1.5131 BATTERY BOX COVER +BRIGHT DIAMOND PLATE 0 0 0 BATTERY BOX COVER A 4DZ1 FRONT BUMPER Delcte f om bumper fof snow plow. 0 0 -118 S FRAf SUN(PER POSITION B074PER MIJUNIED STANDARD 0 0 0 POSITION O 65A1 FRONT FENDER EXTENSION WTTS FRONT FENDER EXTENSION 4 0 121 O 4EZl FRONT TO WING VMCE NO FRONT TOWING'DEVICE -8 .8 -21 PROVIDED L CAB EXTEMOR r S 2003 CAB SUSPENSION ME.CIIANICAL CAB SUSP 0 0 0 WISHOCKS ~ S 21A1 AUXILIARY REAR WINDOW STANDARD REAR WIIIDOW 0 0 0 S 2225 WINDSHIELD GLASS TINTED GLASS 0 0 0 S D2A1 WIPER BLADE BASIC WIPER BLADE 0 0 0 O 29C1 FRONT GRILLE STATIONARY FRONT GRILLE 1 0 112 S 146AI BUG SCREEN BUG SCREENBEEI ND GRILLE 0 0 0 S LZDI AIR HORN DUAL TRUMPET MOUNTED UNDER 0 0 0 CAB O 3F50 EXTERIOR SIDE; VIEW MIRRORS BLACK ABRODYNAMIC MIRRORS 3 0 214 Price Level : Aug 11, 2003 A Tuesday, August 26, 2003 5:45:54 PM Page 6 of 10 ,10/16/2003 10:41 FAX 503 639 1471 CITY OF TIGARD 0 009 Prepared By JESSE KANE Prepared For GENE BLYSTONE Quote Id : Q20020926 CITY OF GRESHAM S 311B1 CONVEX MIRROR CONVEX WIDE ANGLE MIRROR 0 0 0 BOTH SIDES O 30CI F>TERiORNMOR )FEATURES HEATED. POWER AXIS MIRROR, 2 0 296 BOTH SIDES 04350 AUXILIARY DOWN VIEW MIRROR DELETE DOWN VIEW MIRROR -1 0 -9 OVER PASS DOOR CAS UnZWOR S 540051 INTERIOR TRIM PACKAGE PERFORMANCE NEO-CLASSIC 0 0 0 S 541001 INTERIOR TRIM COLOR GRANITE INTERIOR TRIM COLOR 0 0 0 S 520045 DRIVER SEAT PACKAGE ISRI STANDARD AIR SUSPENSION 0 0 0 HIGH BACK DRIVER SEAT S 521055 PASSENGER SEAT PACKAGE ISRI STATIONARY HIGH BACK 0 0 0 S D701 SEAT UPHOLSTERY VVM SEAT UPHOLSTERY 0 0 0 SUNVISO S 49AI bR OR SUNVISOR ABOVX IN INT D~RR DRIVER SIDE 0 0 0 S 4ABi CLIMATE UNIT INTEGRAL AC WMEATER-MANUAL 0 0 0 CONTROLS S 4125 PARKING HEATER WITHOUT PARKING HEATER 0 0 0 S 6WA1 CENTER CONSOLE FOR BODY MOUNTING PLATE ONLY FOR 0 0 0 CONTROLS BODY CONTROLS S MCI ELECTRICAL CENTER OUTLET ELECTRICAL COMPLETE KIT FOR 0 0 193 BODY BUILDBR, ECU DASH TO CHASSIS S A 4AL FLOOR CO VEPJ NG, FRONT GRAY RUBBER FLOOR MAT 0 0 0 S 3W99 MATTRESS NO MATTRESS PROVIDED 0 0 0 O 4JBI S'T'ORAGE OVERHEAD DRIVER SSTRIO AG,E COMPAXTKM4-T (ABOVE 4 2 47 0571006 GAUGE PACKAGE HIGH INSTR LEVEL/FULL DISPLAY 1 0 169 O PVC2 AIR RESTRICTION INDICATOR GRADUATED RA SY1vi130L IN DRIVER 1 0 19 MESSAGE CENTER S NBDi SPEEPOALBTER GRADUATION M14VKPII SPEEDOMETER 0 0 0 GRADUATION S PAA1 CIRCUIT PROTECTION BLADE TYPE FUSES 0 0 0 LIGHTING ONGBI FOGLAMPS TWO FOG LAMPS-WWM 7 -2 141 O NJAA AUXILIARY LAMPS SNOW PLOW LAMP PREP 1 0 $3 S 836002 EEADLAMPS HALOGEN HEAbLAWS 0 0 0 S LS01 ]DAYTIME RUNNING LAMPS EQUIPPED WITH DAYTDAE 0 0 0 RUNNING LIGHTS S NECI STOP AND TAIL LIGHTS DUAL WITH INTEGRAL BACKUP 0 0 0 LIGHTS S NPB1 TURN SIGNAL SWITCH SEX CHANCELLWG TURN SIGNAL 0 0 0 SWITC AUDIO SYSTEM O FSDI AUDIO SYSTEM AM/FM STEREO 1 0 • 374 Price Level : Aug 11, 2003 A Tuesday. Augasr 26, 2003 5:45:54 PM Page 7 of 10 ,10/16/.2003 10:41 FAX 503 639 1471 CITY OF TIGARD 0010 Prepared By JESSE KANE Prepared For GENE BLYSTONE Quote Id : Q20020926 QTY OF GRESHAM D I)LM AUDIO SYSTEM =Vfm sc= includes weaffia band and 0 0 0 Clock O SCAT RADIO SPEAKERS SPEAKERS IN DASH ONLY 0 0 0 MISC CAB EQUIPMENT S 2WA1 STEERING WHEEL 18" VOLVO SAFETY SPORT 0 0 0 STEERING WHEEL O nB I STEERTNG COLUMN TILT AND TELESCOPIC STEERIIdG 8 0 146 COLUMN S DUAL 'SRS AIR BAG SRS AIR BAG-DBIVERSIDE ONLY 0 0 0 S 2X20 WmOW LIFT MANUAL WINDOW LIFT 0 0 0 S 3AA1 DOOR LOCKS CAB MANUAL CAB DOOR LOCKS 0 0 0 S 7,OA1 KEY TYPR BASIC UNIQUE KEY 0 0 0 O BBCi KEY QUANTITY PER UNTT 6 KEYS PROVIDED PER UNIT 0 0 30 O EACl AUXILIARY SWITCH THREE (3) AUXILIARY SWITCHES 1 0 78 W/WIRtNG O 401.2 FIRE EXTINGUISHER S TYPE' POUND ABC DRY 5 2 44 RECHARGEADLE.MOUNTEDIN CAB WMELS AND TES FRONT O OW97 RrdM,? EL PACKAGE FRONT ACCUR SIT. PPM WHT 225X1225 46 0 380 2868C 5 HAND HOLES, HUB PILOTED S OKH 1 EMM FRONT AXLE ALUMINUM FRONT AXLE HUBS 0 0 0 S U3A1 FRONT AXLE BRAKE DRUM CAST IRON FRONT BRAKE DRUM 0 0 0 OUTBOARD MOUNTED S OTA I WmrL NUT TYPE FRONT AND LOCK TAD SPINDLL NUTS 0 0 0 REAR O 093245 TIRE PACKAGE FRONT 385/65R22.5J MICHELIN XZY 22 0 192 S 907002 FRONT WHEEL & TIRE TWO FRONT VvHEELS & TMES 0 0 0 QUANTITY WHEELS AND TIRES REAR S 085001 ' RlMfW IEEL PACKAGE REAR ACCUlt STL PPTD WHT 225X8.25 0 a- 0 HAND HOLES, HUB PILOM S OLAI HUBS, DRIVE AXLE STEEL DRIVE AXLE HUBS 0 0 0 S U4A1 DRM AXLE BRAKE DRUM CCAST 0ON A - BRAKE 0 0 0 O 094268 TIRE PACKAGE BM I lR22 5G MICHELTNRDE MIS 0 0 0 S 908008 DRIVE WHEEL & TIRE QUANTITY EIGHT DRIVE WHEELS & TIRES 0 0 0 PARff S 950800 CAB PAINT SCHEME SINGLE COLOR PAINT 0 0 0 S 955035 CAR PAXNr TYPE DUPONT D4RON 5000•-SOLID 0 0 0 S 980iT4 PH= CAB COLOR yam P3029 0 0 0 S 9861VI CHASSIS COLOR BLACK P3036 0 0 0 S 987950 BUMPER COLOR USAME ATPAII TED T CAB COLOR/ALUM 0 0 0 Price Level: Aug 11„2003 A Tuesday, August 26, 2003 5:45:54 PM Page 8 of t0 f~ ,10/16,(2003 10:41 FAX 503 639 1471 CITY OF TIGARD [a 011 .Prepared By JESSE KANE Prepared For GENE BLYSTONE Quote Id : Q20020926 CITY OF GRESHAM S 988401 DISC WHEEL OR RIM COLOR STEEL DISC WHEELS-PREPAINTED 0 0 0 WHPiE, ALUMINUM OR STYLI7,M DISC-UNPAINTED S 989949 SPOKE WITEEL / RUB COLOR SPOKE WHLIM SAME AS 0 0 0 CHASSIS-AL UNPTD MOWELLANEOUS O DKG2 GROSS COMBINATION WEIGHT 80,000 LB GROSS CONWWATION 0 0 0 WEIGHT O 978045 FL 30R PLAN PROGRAM 45 DAYS FLOORING 0 0 0 S 38CN OPERATOR'S MANUAL ENGLISH 0 0 0 LANGUAGE WARRANTY S 899007 WARRANTY WAVY-DUTY-STAND 0 0 0 ARD-BASE_COVERAGE 12_MONTHS/ 100, 000 -NOLE,S/ 3230-HOURS. GVW<80,000-.BS O 699001 VOLVO ENGINE EXTENDED VOLVO_ENGINE_PURCH 0 0 0 COVERAGE ASE_COVERAGE_PI AN_2 60 MONTHS/ 150, 000 _MnES_OI-9000_HI~ 163000-„ BS S 899B98 CUlYMttliNS ADDITIONAL NO ADDITIONAL WARRANTY 0 0 0 WARRANTY S 899998. ADDITIONAL VOLVO ENGINE NO ADDITIONAL ENGINE 0 0 0 COVERAGE COVERAGE • S 899501 EPA SURCHARGE EPA SURCHARGE NET/NET NO 0 0 3,500 DISCOUNT S 899X98 ADDITIONAL PREMIUM VEHICLE NO ADDITIONAL PREMIUM 0 0 0 COVERAGE VEWCLECOVERAGE S 899Y98 ADDITIONAL BASIC VEHICLE NO ADDITIONAL BASIC VEHICLE 0 0 0 COVERAGE COVERAGE S 899298 ADDITIONAL VEHICLE NO ADDITIONAL VEHICIX 0 0 0 COMPONENT COVERAGE COMPONENT COVERAGE A 949998 OUTSIDE MODIFICATION NO OUTSIDE MODIFICATION 0 0 0 PROVIDED A 969N70 SALES PROGRAM 2003 CONSTRUCTION 0 0 0 TRANSMISSION PROGRAM SUB TOTALS BASE WEIGHT/PRICE 9,556 6,654 90,959 FACTORY OPTION WEIGHT/PRICE 465 1,247 32,772 DEALER OPTION WEIGHT/PRICE 0 0 0 i TOTALS i TOTAL PRICE(S) 123,731 TOTAL WLIGHT(LB) 10,021 7,901 17,922 Price Level : Aug 11.2003 A Tuesday, August 26, 2003 5:45:54 PM Page 9 of 10 .10/16/2003 10:42 FAX 503 639 1471 CITY OF TIGARD 2012 Prepared By JESSE KANE Prepared For GENE BLYSTONE Quote Id Q20020926 CITY OF CiRESHAM 08/26/2003 Engine Parameters Description Default Value customer Selection Custouter Password WOW WNW Road Speed Limit (RSL) (MPI) 68 62 DiffRd Spd Gov Enabled 0 0 Gear Down Vehicle Speed RSL-5 RSL-5 Cruise Control Enable 1 1 Max Cruise Control SO (MPH) 65 62 Min C rW3e Coutrot Spd (NOW 30 30 Ettg Brake w/Cxuisc 0 1 1900 RPM Limit in Top Gents 1 I Max Eng Spd Q 0 MPH 2000 1900 PTO Enabled I I PTO Max Engine Speed (RPM) 670 1500 PTO Resumo Eng Speed (RPM) 670 950 Idle Shutdown Enabled 1 1 Idle Shutdown Time (MINUTES) 5 10 Engine Protection Enabled 1 1 Coolant Warmhold Temp(F) 158 158 Performance Bonus laoablcd 0 0 Max Speed Bonus(mph) 3 3 Number of Speed Bonus Steps I 1 Consider Fuel Economy i I 7 7 Fuel Economy Target(mpg) Consider Idle Time I 1 Idle Time Target(%) 25 25 Rooming Intcrval(mtiles) 3000 3000 Idle Shutdown Enabled 1 0 Idle Shutdown Time 5 5 Euginc Load in PTO for ISD 20 20 Allow Permenant LSD Override 0 0 Miuiw= Ambient for LSD 0 0 Matvmum Ambient for ISD 120 120 Pricc Level : Aug 11, 2003 A Tuesday, August 26, 2003 5:4554 PM Page 10 of 10 ,10/1612003 10:42 FAX 503 639 1471 CITY OF TIGARD IM013 TECEQ ENT,11VC. YYPORTLAND MACK NORTHWEST VOLVO Exceptions: Item (9) (d) :towing warranty limited to two years. Item (26) (a): to meet delivery date order must be given by September first Options: 1. Spare front tire and wheel $650 add 2. Spare rear fire and wheel $408 add 3.425/65r22.51 steer tires required for loading 5120 add 4. Wheel base under 186 no charge, S8 per inch to 226 inches. 5. Additional frame liner w/ any main rail $976 add 6. Synthetic transmission fluid $280 add 7. Extended automatic transmission warranty $1900 add 8. Front mount power take-off prep $426 add 9. Manual rtlo14918b $9,100 deduct 10. To order truck as.chassis only as specified with no options $84,250 11. T -ride suspension $417 add 12.365hp 1350 torque $2750 deduct 750 N.E. Columbia Blvd. Portland, OR 97211 Serving. Phone 503-285.7667 OREGOPI ■ WASHINGTON • CALIFORNIA Fax 503-289.,8442 TRUCKS, Tmens. PARrs. SERVICE, RNANCI" INSURANCF, L6ASWO. i_x:i sY amJ 1J:iV hh' JEC 5032895442 TO 5836844191 P.02/02 A oac -i me rl+ -5 'Vozwo. PORTLAND MACK NORTHWPST YOLVO October 17, 2003 City of Tigard Attn: Ban Tracey 13125 SW Hall Blvd. Tigard, Oregon, 97223 Ben In regards to your request for a tick in price for the 1987 GMC dump (sa 523202), we are offering the aanne valve as we did last December. The folbwing is a breakdown of your pricing should you elect to tag on to the City of Gresham bid and duplicate the specifications: Out 1004 Volvo Model VHD&B with Columbia Body per Speetticationt 5110,270.09 Add for optional 425/65RZ23 kont steer tires +120.00 Add for option to 425 horsepower - +900.00 Total Prig 5111.290.00 Lass Trade on 1987 GMC - - $5,000.00 Total Doe 5186,290.00 Please be aware that the above numbers are based on the same spec as the City of Gresham. There area number of options available to the City of Tigard. When are meet 0o Monday we can go over any changes you might need. MeffStrong ~ 503-2474625 503.780.0036 cell i w 750 N.E. Columbia Btvd. ~nrlia' Portland, OR 87211 OMM • WASiNNtiM • CItt,IROliM Phone 509-285-7887 WkOA TwAaana; AWM SetvM MAWF- WMNW4M LEASM Fax 508.289.6442 TOTAL PAGE.02 AGENDA ITEM # 3. FOR AGENDA OF November 4, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Amend Resolution 03-58 Approving the Ash Creek Estates Planned Development to Correct the Referenced Date of the Applicant's Letter Establishing the Coadition5~pf Approval. PREPARED BY: Morgan Tracy DEPT HEAD OK Y MGR OK e^ ISSUE BEFORE THE C UNCIL To correct the date of reference for the applicant's letter as identified in Section 1 of Resolution No. 03-58 from "September 26, 2003" to "October 10, 2003" to reflect the true date of the findings that Council adopted. STAFF RECOMMENDATION Approve the recommended amendment. INFORMATION SUMMARY At City Council's October 28, 2003 meeting, the Council adopted the written findings and final order for the Ash Creek Estates Planned Development through Resolution 03-58. In that resolution, a reference was made to a letter dated September 26, 2003 from the applicant. That date was erroneous. The letter which established the Conditions of Approval for the project is dated October 10, 2003. The correct letter, and consequently the correct findings and conditions of approval were incorporated in the adopted resolution. Only the reference to the date of the letter in the resolution was in error. To ensure consistency between the resolution and Exhibit A, it is requested that Council approve the amendment to reflect the correct date of the findings. OTHER ALTERNATIVES CONSIDERED No action. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment 1 - Amended Resolution to Adopt Findings of Fact for the Ash Creek Estates Subdivision EXHIBIT A - Approved Findings FISCAL NOTES No additional costs are associated with this action. AGENDA ITEM # FOR AGENDA OF November 4, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Bull Mountain Annexation Plan PREPARED BY: Barbara Shields DEPT HEAD OK ITY MGR OK (A krf y/ ISSUE BEFORE THE COUNCIL At the October 7, 2003, meeting, City Manager, Bill Monahan, provided an overview of the draft Bull Mountain Annexation Plan, which included sequencing and timing alternatives for the Bull Mountain Annexation Plan. The objectives of the November 4, 2003, Council worksession are to (1) discuss the three alternatives and (2) select the preferred option to finalize the Bull Mountain Annexation Plan for the December 2, 2003 public hearing. STAFF RECOMMENDATION Council review and determine preferred option to finalize the Bull Mountain Annexation Plan for the December 2, 2003 public hearing. INFORMATION SUMMARY The objective of the November 4 Council meeting is to discuss the recommendations contained in The Bull Mountain Annexation Plan. Since the Annexation Plan approach allows for phased annexations, a number of combinations could be developed and proposed. Based on the research and analysis in the Bull Mountain Annexation Plan, there are three alternatives for Council consideration: 1. Annex all areas at one time, prior to 2005 L 2. Annex in 2 phases (East/North subareas in 2004; South/West subareas in 2005) 3. Annex in 4 phases (2004, 2005, 2006, 2007). The suggested sequence contained in the report is based on the numeric ranking identified in the Bull Mountain assessment report. However, given the minor differences in the ranking score between the South, East, and North, altering the sequence would not impact the City's ability to serve one of these areas. i The alternatives are based on the extensive analysis of the Bull Mountain area and are well grounded and 1 supported by the Bull Mountain Annexation Study (November 2001), the Public Facilities and Services Report for the Bull Mountain Area (July 2003, and the Bull Mountain Annexation Plan (September 2003). All data collection and research rest upon the four subarea boundaries. 1ACDADMVERREMAgenda Sum\I 1-4-03 Bull Mountain Annexation Plan AIS.DOC E- It must be noted that: • All above alternatives comply with the Tigard Comprehensive Plan policies which require annexations to 1) not significantly reduce service levels to the City; 2) provide efficient service provision; and • The Annexation Plan recommendations must be supported by an "adequate factual base", as required by Statewide Planning Goal 2. In summary, any deviations from the above three alternatives and/or four established subarea boundaries run the risk of not complying with the Tigard Comprehensive Plan policies and/or not meeting the Statewide Planning Goal 2 requirements. Council Policy Deliberations: • The three Bull Mountain Annexation Plan alternatives provide the parameters for Council discussion and final determination for phasing. • All alternatives are based on quantitative methods and do not address the intangible elements of the decision making process (acceptance, attitude toward the change, etc.). It should be noted that no specific public comments related to the preferred phasing alternative have been received so far (Attachment 3). OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management Goal #2, Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST Attachment 1: Memo: Discussion of Bull Mountain Annexation Plan Alternatives, October 23, 2003 Attachment 2: Draft Bull Mountain Annexation Plan, September 2003 Attachment 3: Memo: Summary of Bull Mountain Annexation Comments, October 21, 2003 FISCAL NOTES N/A 1:\CDADM\JERREE\Agenda Sum\114-03 Bull Mountain Annexation Plan AIS.DOC Attachment 1 CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: Mayor Griffith and City Council FROM: Jim Hendryx, Community Development Director DATE: October 23, 2003 SUBJECT: Discussion of Bull Mountain Annexation Plan Alternatives The objective of this memo is to discuss the recommendations contained in The Bull Mountain Annexation Plan in the context of the overall analytical approach presented in The Bull Mountain Public Facilities and Services Assessment Report (June 2003) and Council discussions in July 2003. Typically, annexation plans offer the option of phased, or incremental, annexations. In some instances, it may be more efficient to annex an entire area at one time. In other cases, a phased annexation allows the necessary time for service providers to hire enough staff and buy equipment. Since the annexation plan approach allows for phased annexations, a number of combinations could be developed and proposed. However, three alternatives meet the criteria established in state law and the City's Comprehensive Plan, based on data collected during the 2003 Assessment Report. This memo makes Council aware of these alternatives to fully inform Council of all viable annexation approaches. Analytical Approach The Public Facilities and Services Assessment Report examined nine sequencing options to identify the combinations which allowed the City to annex and efficiently serve the unincorporated Bull Mountain area. It also studied how timing (i.e., the year of annexation) affected service costs and the availability of capital improvement funds in the Plan Area. Two evaluation factors were chosen based on Tigard Comprehensive Plan policies, which require annexations to 1) not significantly reduce service levels to the City of Tigard and 2) provide efficient service provision (no service islands or irregular boundaries). A third factor was also considered and that dealt with adjacency to the Urban Growth Boundary (UGB) expansion areas. Tigard is expected to serve these two areas. Each factor was weighted, based on the extent to which it implements those policies: 1) Financial Impact: Will this area be a financial drain on the City? Do service needs outpace tax dollars, and are there large capital improvements needed in the short term? I:\CDADM\JERREE\Agenda Sum l 14-03 Bull Mountain Annexation Plan Attachment 1.DOC ] 0 0 2) Efficiency of service provision: Is it easy to access this area, or will staff have to cross unincorporated areas to do so? Does it create islands of unincorporated areas? Is there an economy of scale? 3) Adjacency to the new Urban Growth Boundary properties, located to the south and west of the Plan Area. Metro approved these areas in December 2002. A future City link to these areas would enable long-term planning. In summary, the analysis contained in The Public Facilities and Service Assessment Report lead to the basic conclusion that "...The more areas annexed, the higher the ranking due to an increase in efficiency. Annexing all areas at once ranked highest, due to economy of scale and its ability to support areas that ranked less highly...." This basic conclusion was further influenced by the July 2003 Council discussion on annexation, which emphasized how time can impact service. The discussions focused on how a longer annexation period could provide better service to both new and existing residents by assuring service delivery and addressing the impacts ramping up to serve the City and the annexed area. In short, the four-phase recommendation, discussed below, contained in The Bull Mountain: Annexation Plan provides a proposal for transferring services and households to Tigard in an organized manner. It reflects Council's concern related to timing of each phase of annexations and the reduction in service levels. The suggested sequence is based upon the numeric ranking identified in the Public Facilities and Services Assessment Report. However, given the minor difference in the ranking score identified in the assessment report between the South, East, and North, altering the sequence of these areas would not impact delivery of services or the City's ability to serve each one of these areas. In any case, the West should be annexed in the final phase. Altering the sequence of annexation would comply with the Comprehensive Plan policies. Initially starting with annexing the East, then South, North, and West would not significantly reduce service levels to the City, would provide efficient service provision, and would still provide for adjacency to the Urban Growth Boundary (UGB) expansion areas. Summary of the Plan Recommendations In order to provide City service standards to annexed residents and maintain standards to current residents, the plan proposes to annex Bull Mountain in four phases: Phase 1 -2004. Annex South. Next logical area due to location. Provides a connection to Urban Growth Boundary (UGB) expansion site 63. Phase 2 -2005. Annex East. Brings in the area that is closest in proximity to the City and the least developed. Maximizes potential financial contributions by new development toward capital improvements. Phase 3 - 2006. Annex North. Allows the City to begin developing its parkland and makes a connection to Urban Growth Boundary (UGB) expansion site 64. Phase 4 - 2007. Annex West. Final area; also has connection to Urban Growth Boundary (UGB) expansion site 64. However, there are two other alternatives for Council's consideration. These alternatives also provide organized and efficient methods of annexation, although each take a different approach to sequencing and service provision: I:\CDADMVERREE\Agenda Sum\11-4-03 Bull Mountain Annexation Plan Attachment 1.DOC 2 Alternative 1. Annex the entire Plan Area at one time prior to 2005. This option provides the greatest efficiency due to an increased economy of scale, captures the most capital improvement dollars for future improvements, and facilitates comprehensive planning for future growth. However, an all-areas annexation depends on two conditions: 1) Initiate police hiring process prior to annexation, and 2) delay transfer of roads and streets until one year after annexation. Service delivery to existing and new residents would not be significantly lessened. If those conditions cannot be met, the annexation should be phased. Alternative 2. Two Phases: 2004 and 2005 The Public Facilities and Services Assessment Report not only ranked sequential annexations of individual areas, but combinations of areas. Drawing upon efficiency of services and economy of scale led to a two-phase annexation approach. Phase 1: Annex East and North areas in 2004. East would be included in first phase due to impending development. East has less facilities and service needs due to its limited development; it would impact Public Works (Streets) less than a more developed area like the South. North would eliminate the current island of Fern Street and provide a link to Site 64 in the UGB area, and includes City-owned parkland. City boundaries are expanded in a logical manner that does not create inefficient islands of unincorporated areas. Phase 1 Conditions of Annexation: • Provide all services upon annexation except road and street maintenance. • Begin hiring for police services upon approval of annexation by the voters. • Begin process to transfer roads and streets to City within 30 days after annexation effective date, and complete within one year. Start hiring and acquiring equipment for street maintenance. Begin service upon completion of transfer. • Following annexation and within the first year, Tigard would initiate capital project planning for Parks and Open Space: master planning for Cache Creek Nature Park; exploration of additional park opportunities adjacent to Cache, including the Tigard Water District reservoir property and the Clute property. Develop a playground either on Cache Creek or adjacent property. Maintenance begins once parklands are bought and developed. • Initiate long-range planning. Begin comprehensive plan to guide future growth for a united Bull Mountain and Tigard community. Phase 2: Annex South and West areas in 2005. Annexing all areas by 2005 maximizes the amount of funds available for capital improvements. It also coincides with planning for the Urban Growth Boundary (UGB) expansion areas. By dividing the annexation into phases, and delaying the most populous area (South), the streets department would have time to ramp up staff and equipment to service the entire area. In order to provide City service standards to annexed residents and maintain standards to current residents, the plan proposes the following: Phase 2 Conditions of Annexation: • Provide all services upon annexation except road and street maintenance. • Begin hiring and equipment procurement for police services six months prior to annexation effective date. • Begin process to transfer roads and streets to City within 30 days after annexation effective date, and complete within one year. Begin service upon completion of transfer. I:\CDADMVERREE\Agenda Sum\11-4-03 Bull Mountain Annexation Plan Attachment I.DOC 3 e Draft Bull Mountain Annexation Plan Recommendations Upon Council's direction, staff will finalize the sequencing that could occur with the Bull Mountain Annexation Plan. The Bull Mountain Annexation Plan will be revised to reflect Council's recommendation on which alternative to carry forward to the December public hearing. As discussed above, altering the sequence of annexation would comply with the Comprehensive Plan policies. Initially starting with annexing the East, then South, North, and West would not significantly reduce service levels to the City, would provide efficient service provision, and would still provide for adjacency to the Urban Growth Boundary (UGB) expansion areas. Summary Since the annexation plan approach allows for phased annexations, a number of combinations could be developed and proposed. However, three alternatives meet the criteria established in state law and the City's Comprehensive Plan, based on data collected during the 2003 assessment report. This memo makes Council aware of these additional alternatives to fully inform Council of all viable annexation approaches. I:\CDADMUERREMAgenda Sum\11-4-03 Bull Mountain Annexation Plan Attachment 1.DOC 4 Attac hmenv yd u~ ASS L "to COMP I,rY )WARS pA 4NXVN AST'PT pURC CXTY OF Tj)GAS &AFT SEPT 26, 2003 a ac N W DRAFT 9 26 03 THE BULL M O U N T AI N ANNEXATION PLAN OCTOBER 2003 PRODUCED BY: THE CITY OF TIGARD IN COLLABORATION WITH WASHINGTON COUNTY CITY OF TIGARD 13125 SW HALL BLVD. TIGARD, OR 97223 5031639-4171 DRAFT 9 26 03 TABLE OF CONTENTS EXECUTIVE SUMMARY I. INTRODUCTION 1 II. ANNEXATION PLAN CRITERIA 5 A. LOCAL STANDARDS OF URBAN SERVICES 6 B. SCHEDULE FORPROVIDING URBANSERVICES 8 C. MMING AND SEQUENCE OF ANNEXATION 11 D. EFFECT ON EXISTING SERVICE PROVIDERS 14 E. LONG-TERM BENEFITS OF THE PLAN 17 III. ADDITIONAL REQUIREMENTS 19 IV. CONCLUSION 21 APPENDIX A: GLOSSARY APPENDIX B: DETAILED FISCAL IMPACT ANALYSIS APPENDIX G TAX RATE TABLE APPENDIX D: TIGARD URBAN SERVICES AREA AGREEMENT, FEB. 2003 APPENDIX E: EVALUATION CRITERIA FROM ASSESSMENT REPORT TECHNICAL DOCUMENT B (AVAILABLE SEPARATEL)a ■ The Faalu'res and PuNic Smias A ssessnvr Report far tl e Bull Ma ovin A na, 2003. DRAFT 9 26 03 ExF-cunw SUMMAR" Twenty years ago, Washington County and the City of Tigard laid the groundwork for Bull Mountain's inclusion in Tigard's city limits (annexation). Although cattle and fames shared the mountain at that time, the County and Gty recognized that the area's inclusion within the Urban Growth Boundary would eventually lead to urban development. State land-use planning goals require the UGB to contain a 20-year supply of land, and, when conditions wan-ant, lands within the boundary must be available for urban uses. Washington County and Bull Mountain residents developed the 1983 Bull Mountain Community Plan, which assigned urban densities to the area but did not provide for all urban services. However, statewide planning Goal 14 directs local governments to have a plan in place to allow for an orderly and efficient transition from rural to urban uses. In 1983, the County and Qty signed the Urban Planning Area Agreement (UPAA). The UPAA established Bull Mountain as part of the City's planning area and paved the way for the County and Gty to jointly serve the area. At the same time, the City's long-term vision for land-use and development in Tigard (the Comprehensive Plan) encouraged the annexation of all unincorporated areas. The Gty acknowledged that it should provide urban services to its own citizens - once areas require urban services, residents should receive all the benefits of citizenship, including representation. Today, Bull Mountain has grown beyond its rural roots, and become an urbanized area with streets, sidewalks, and urban service needs. Farms have been largely replaced by subdivisions built at the same densities as adjacent Tigard neighborhoods. Urban areas need urban service providers - and cities, not counties, are best equipped to provide urban services. Over time, the needs of an urban area will outpace a non-urban provider's service capabilities. There are approximately 7,600 residents living in 2,600 homes on the mountain's 1,378 unincorporated acres. Development of the remaining land to existing zoning standards would raise the overall population to just under 10,000. This additional growth will require additional facilities and services. Without annexation, the City has limited ability to plan for, provide for, and manage growth outside its Qty limits to ensure that efficient and effective public facilities and services are available when needed. Annexation would allow the City to plan for growth on Bull Mountain with an updated comprehensive plan for the entire community. The Tigard Qty Council established a goal in 2001 to develop an annexation policy/strategy for unincorporated areas. From 2001-2003, the Gty has thoroughly examined annexation and urban service issues for Bull Mountain. 7heBullMaPrtainArneraticnPlanbuilds upon these efforts and proposes an annexation strategy. It addresses the how, when, where and who of annexation. State law created the annexation plan process as a growth management tool for jurisdictions: the plan must address criteria related to urban service provision to the Plan Area, and is a pre- requisite for an annexation vote by the annexing city and Plan Area. DRAFT 9 26 03 Recommendation Using existing service agreements among agencies, cost-benefit analyses, and the 2003 Public Facilities and Semzids Assessm& Report far the Bull MwrainA roz recommendations, the plan addresses all criteria set forth by state law ORS 195: the provision (how and when) of urban services, annexation's impact on existing providers, the timing and sequence of annexation, and the plan's long-term benefits. The plan also follows Tigard Comprehensive Plan policies, which require a review to determine that services will be available to the annexed area and their provision will not significantly reduce service levels to the City of Tigard. Based on these criteria and previous research, the plan provides a proposal for transferring services and households to Tigard in an organized and efficient manner. In order to provide Gry service standards to annexed residents and maintain standards to current residents, the plan proposes to annex Bull Mountain in four phases: Phase 1-2004. Annex South. Next logical area due to location. Provides a connection to Urban Growth Boundary (UGB) expansion site 63. Phase 2 -2005. Annex East. Brings in the area that is closest in proximity to the City and the least developed. Maximizes potential financial contributions by new development toward capital improvements. Phase 3 - 2006. Annex North. Allows the City to begin developing its parkland and makes a connection to Urban Growth Boundary (UGB) expansion site 64. Phase 4 - 2007. Annex West. Final area; also has connection to Urban Growth Boundary (UGB) expansion site 64. It must be noted that annexations will occur in the Plan Area with or without an annexation plan. Currently, annexations occur at the owner's request, resulting in a piecemeal approach to incorporation. In contrast, 7be Bull Mwwin A mmation Plan provides a comprehensive strategy for annexation. Long-term planning offers long-term benefits, including certaintyof future incorporation, enhanced efficiency, and quantified costs and benefits - which provide certainty to Tigard residents that annexation will not impact their service levels. Financially, it captures more capital improvement dollars for parks and roads, and more funds to enhance capital facilities - such as the library and parks - currently used by both Bull Mountain and Tigard residents but paid for by Tigard residents. Bull Mountain residents would receive park services, local representation, and urban services by L an urban provider who can meet the needs of a growing community. Lastly, annexation would unify the community, as both the city and Bull Mountain residents can plan together for their future, a future joined together 20 years ago. In sum, 7be Bull Mwwin A mxxation Plan presents a clear and efficient approach to annex unincorporated Bull Mountain and a step toward completing our community. s i i DRAFT 9 26 03 1. INTRODUCTIO :T Twentyyears ago, Washington County and the City of Tigard laid the groundwork for Bull Mountain's annexation to Tigard. Although cattle and fanns shared the mountain at that time, the County and City recognized that the area's inclusion within the Urban Growth Boundary would eventually lead to urban development. State land-use planning goals require the UGB to contain a 20-year supply of land, and, when conditions wan-ant, lands within the boundary must be available for urban uses. Washington County and Bull Mountain residents developed the 1983 Bull Mountain CommunityPlan, which assigned urban densities to the area but not urban services. However, state planning Goal 14 directs local governments to have a plan in place to allow for an orderly and efficient transition from rural to urban uses. In 1983, the County and Citysigned the Urban Planning Area Agreement (UPAA), which established Bull Mountain as part of the City's planning area and paved the way for the County and City to jointly serve the area. At the same time, the City's long-term vision for land-use and development in Tigard (the Comprehensive Plan) encouraged the annexation of all unincorporated areas. The City acknowledged that it should provide urban services to its own citizens - once areas require urban services, residents should receive all the benefits of citizenship, including representation. Today, Bull Mountain has grown beyond its rural roots, and become an urbanized area with streets, sidewalks, and urban service needs. Over time and additional agreements, Tigard has absorbed more services toward an eventual annexation, blurring the line between County and City. However, major services remain under the County's purview, as does jurisdiction. Without annexation, the City has limited ability to manage growth outside its city limits to ensure that efficient and effective public facilities and services are provided. Since 2001, when the Tigard City Council established a goal to develop an annexation policy/strategy for unincorporated areas, the City has thoroughly examined urban service issues for Bull Mountain: 7lx Bull Maw-taxA mxxatim Snxly (2001), which examined the costs and benefits of annexation; a public opinion survey of Tigard and Bull Mountain residents on annexation (2002); 7hePuMcFaahtis aril Smica Ass Essmr ,r RgUat for dxBull Maor=A raz (2003), which evaluated the factors affecting long term service provision to Bull Mountain, including annexation. The 2003 Assessment Report demonstrated that annexation would serve citizens the most efficiently and effectively over the long-temp, providing urban levels of services to an area that has grown from a rural community to an urban neighborhood. In addition, annexation would allow the City to plan for Bull Mountain's future. Currently, unincorporated areas cannot collect parks system development charges (SDCs) from new developments or plan for parks, and the County has jurisdiction over the area's long-range planning. Annexation would allow the City to plan for growth on Bull Mountain with an updated comprehensive plan for the entire community. As citizens of Tigard, Bull Mountain residents would have a say on local issues that affect their comma nin/s future. Thee Bull MountainA mxxation Plan represents a significant step toward the realization of an united Tigard and Bull Mountain community. The plan lays out a blueprint for annexation as required by state law ORS 195.205 and .220, which established the annexation plan process. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 1 DRAFT 9 26 03 It addresses the how, when, where and who of annexation, but in essence, the plan is a proposal for transferring services and households to Tigard in an organized and efficient manner. It is based upon existing service agreements among agencies and cost-benefit analyses, and addresses the following, per state law ORS195.220: a) Local standards of urban service availability required as a precondition of annexation; b) The planned schedule for providing urban services to the annexed territory; c) The tuning and sequence of annexation; d) The effects on existing urban services providers; e) The long-term benefits of the annexation plan. The plan examines each criterion separately. Each section offers a brief explanation of the criterion and follows with text based on the City's previous research (77xPuYkFadlitiks and Smiar A ssasm~t Report for the Bull Maurrain A nu, 2003) and recent analysis produced by the City and Gounty for this plan. Appendix A contains a glossary of planning terms used in this document. Technical Document B (available separately) contains copies of previous Bull Mountain reports. A) THE ANNEXATION PLAN AREA. BOUNDARIES The Annexation Plan applies to the unincorporated area of Bull Mountain ("Plan Area"). It is bounded on the north by Barrows Road, on the east by Tigard city limits, to the south by Beef Bend Road, and on the west by the new Urban Growth Expansion Areas (Roy Rogers Road and 150`}' Ave.). (See Map 1 on page 3). The land in the Plan Area is sloped- steeply in some areas- allowing for views at higher elevations. There is no commercial or industrial zoned land. Most of the property is zoned R-7, as designated in the Bull Mountain Community Plan, a medium- density residential zone requiring minimum lots sizes of 5,000 square feet. The area consists of a combination of 1) a mix of larger undeveloped lots, 2) larger lots developed through the County under different standards, and 3) smaller lots that are built to the minimum density allowed under the current zoning regulations. Subareas and Population Estimates The Plan Area comprises 1,378 acres,' with approximately Table 1.2003 Estimates 7,600 residents living in 2,600 homes. Numbers are 2003 estimates based on Census 2000 figures and average growth Homes Po ulation rates? This is consistent with the assessment report methods, North 991 2930 with the exception of deducting four annexations that took West 346 982 place from late 2001 to 2003. South 1174 3259 East 167 452 Due to the area's size, it has been divided into four subareas: Total 2678 7622 North, West, South and East. These subareas were developed &sedonrensus2000/averaa growth rate Differs from the 2001 study due to four annexations: Pacific Crest, Fem Street, Thomwood, Daffodil Hill. Z The numbers here (7,622 and 2,678) reflect 2003 projected population and deduct for annexations, differing from 7lxBuff MaauainSwdyandPu&ticFadlityandSovcsAssessrmrReport numbers. 3 Appendix A contains a full description of all adjustments. TI>E BULL MOUNTAIN ANNEXATION PLAN- PAGE 2 9 7 03 woo map 1. .i N rR ~ S ~ sad y R t ~ G• tE E4 d9~C 4~ J c~ Z v d a¢ N _ E9 O o 9 -k "JAW Z. ~ ~'I~~ f~~~jtL,e ~t~ ~ ~ ~ •~-~y-~ ~ `S~fF1ftY [ Y t' _ i s ~ - Yt• iZtuttC ~c~ , if ,t } ~ z 1 sf -$~t~r~Y~ . rra~ ~ I,; I3 r ' ~-1,. t;-r~ -'r _ ^n~ w• r~~ ~ •li~r l~~Y 7~ r'+~ 7~-la'' rr ~~~~4t i f ~0 1i~3 Fu`j r ~ - . •~F j E ~m r - ` U Y J OR w PAGE 3 ,r[oN PLNII B~,Mot3r~T~N ASE DRAFT 9 26 03 based on development patterns, topography, and man-made boundaries, such as major roads. The South area has the most homes and population, with North close behind. East has the least number of homes and people (Table 1). Future Projections Future projections were estimated by calculating the number of new homes the area could potentially absorb at current Table 2. Moderate Growth zoning (R-7, or 5,000 sq. ft. lots), and taking half to allow for Estimated capacity) moderate development! Based on these estimates, East has Homes Population the largest share of future growth, due to large, undeveloped North 1130 3331 lots (Table 2). The remaining subareas have more developed West 496 1439 subdivisions and few vacant lots, and have limited growth South 1317 3724 remaining. East 650 1356 Total 3593 9850 71x Public Fad tia and Saiics A ssessnvu Report (2003) used ans`d °"ns that from zoo, sf20;1. sue or annuafio that la sinre 1(X11. these numbers to approximate service needs, costs, and associated revenues. The condition and number of roads, current condition of facilities, current and future population/homes, and year of development affected each subarea's needs. The Annexation Plan analysis is based upon the 2003 report conclusions and additional refinements to the report data. i i i i i +Based on vacant or underdeveloped lots. A moderate scenario was assumed due to the uncertainty of the land market - not every owner will fully develop each vacant or underdeveloped parcel. 5 The 2003 Repot did not dc-duct for annexations; the change did not significantly affect this analysis. THE BULL MOUNTAIN ANNEXATION PLAN- PAGE4 1 DRAFT 9 26 03 H. ANNEXATION PLAN CRITERIA In 1993 the State Legislature established the annexation plan approach to make annexation an effective growth management tool for jurisdictions. Annexation plans require fiscal and territorial coordination between service providers, encourage the creation of long-term master plans, address the economic viability of special districts, and clarify the costs and benefits of annexation.' Specifically, state law ORS195.220 requires annexation plans to include the following: a) Local standards of urban service availability required as a precondition of annexation; b) The planned schedule for providing urban services to the annexed territory, c) The timing and sequence of annexation; d) The effects on existing urban services providers; e) The long-term benefits of the annexation plan. What is an Urban Service? ORS 195 defines "urban services" as sanitary sewers, water, fire protection, parks, open space, recreation, streets, roads and mass transit. The Bull Mountain A nneacation Plan considers four additional services as essential elements for an urban community: police, storm sewer, building and development services, and street light maintenance. City of Tigard Annexation Criteria The City's Community Development Code criteria for annexations are consistent with ORS 195.220. The Code (Title 18) states that the decision to annex property to the City shall be based on 1) all services and facilities being available to the area, and with sufficient capacity to provide service; and 2) satisfying all Comprehensive Plan policies. Tigard's Comprehensive Plan policies require a review to determine that services will be available to the annexed area and their provision will not significantly reduce service levels to the City of Tigard. The City's Comprehensive Plan also encourages annexations that eliminate existing unincorporated `islands,' and discourages expansions that result in irregular boundaries. i i i 6 From Department of Land Conservation and Development; http:www.lcd.state.or.us/tgni/pub/3annex.htm. T-m BULL MOUNTAIN ANNEXATION PLAN - PAGE 5 DRAFT 9 26 03 A. LOCAL STANDARDS OF URBAN SERVICE AVAILABILITY An annexation plan adopted under ORS 195.205 shall include Local standards of urban services required prior to annexation and the availability of each service. Level of Urban Services The annexation plan process emphasizes coordination between service agencies to identify and address any service deficiencies early in the process, assuring that services can be provided to local standards after annexation. Prior to the plan, state law requires urban service agreements between all service providers in the affected territory. By taking this step first, agencies resolve future service provision issues and lay groundwork for the plan. In February 2003, Washington County, the City of Tigard, other agencies and service districts finalized the Tigard Urban Service Agreement CI USA) for the Bull Mountain area (Appendix D). In sum, all urban services are available for the Plan Area except recreation.' The agreement determines long-term service providers: the City of Tigard is the ultimate service provider for the Plan Area, except for services provided by special districts and agencies. Table 3 summarizes changes in local service standards between current and future providers. Urban Service Requirements Prior to Annexation Table 3 demonstrates that City of Tigard standards offer higher levels of service for parks and open space, street maintenance, police, and long-range planning. Of those services, parks will require action by the County prior to annexation. Road quality maintenance also will require action per the Tigard Urban Service Agreement (TUSA). County action will allow the City to provide its standard of service following annexation. All other services will require only staffing and equipment to meet local service standards as summarized below. The specifics are addressed in section IIB. Road Quality Maintenance • County improves roads so that all individual roads have a pavement condition index (Pa) of 40 or greater and the average PCI of streets and roads in the area is 75 or higher. Parks and Open Space • County collects parks system development charges (SDCs) for new development prior to annexation. Upon annexation, those funds will transfer to Tigard and be used toward new facilities. Summary: Criteria 1 (Local Standards of Urban Service Availability) Q All services except recreation are available to the Plan Area. 0 Providers for each urban service are established, per urban service agreements. 0 Local standards of urban service are identified. El Where applicable, identified steps needed by the County to meet local standards prior to annexation. Neither Washington County nor Tigard provide this service at this time. However, Tigard has a Park and Recreation Advisory Board that can examine the issue in the future. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 6 DRAFT 9 26 03 Table 3. Bull Mountain: Service Standard Changes Following Annexation No Change: Service and Provider Remain the Same Service Provider after Annexation Do Local (Tigard) Standards differ from Current Standards? Fire Protection & Emergency Services Tualatin Valley Fire and No Rescue Mass Transit TriMet No. Building and Development Services City of Tigard No. Tigard now provides these services for Plan Area through an agreement with Washington County. The agreement will cease but Tigard continues same services. Recreation No provider. Tigard does not No. Not currently provided. provide recreation services. However, Tigard has a Park and Recreation Advisory Board that can examine the issue in the future. Schools Annexation does not change school district boundaries. Service Remains the Same, Provider Chan es Santa Sewer Clean Water Services City of Tigard No. Water (Tigard Water District City of Tigard No. Street Light Maintenance City of Tigard No. (Washington Coun Storm Sewer Clean Water Services City of Tigard No. Road Quality Maintenance" City of Tigard. No. However, the Tigard Urban (Washington Count)A Service Agreement (IUSA) requires (*Actions to maintain pavement quality) the County to improve individual roads to a pavement condition index (PCI) of at least 40, with all roads averaging at least 75, prior to transferring the roads and service. Service Changes,'Provider Changes Parks and Open Space (NONE) City of Tigard. Washington Yes; 8 acres/ 1,000 people. County does not provide these services to unincorporated areas. Street Maintenance - (Washington City of Tigard Yes. Mowing roadside grass and County through the Urban Road brush (strip and ditch line). Dust Maintenance District) abatement on graveled roads. Vegetation removal for vision clearance. Crack sealing and road shoulders on 4-year cle. Police (Washington County Enhanced City of Tigard Yes. Additional .5 officers/ 1000 Sheriff Patrol District) people (citystandard is 1.5 officers/ 1000). Community Development - Long City of Tigard. This includes Yes. Staff serves smaller area than Range Planning (Washington Count)). comprehensive planning, such as County, focuses on local projects. master plans. The 1983 Bull Annexation will allow the City to plan Mountain Community Plan is the for growth on Bull Mountain with an operative plan Washington updated comprehensive plan for the County has for the Plan Area. entire community. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 7 DRAFT 9 26 03 B. SCHEDULE FOR PROVIDING URBAN SERVICES An annexation plan adopted under ORS 195.205 shall include The planned schedule for providing urban services to the annexed territory. As shown in section IIA, the Plan Area receives most urban services today, some of which will be provided at higher standards after annexation. All services would be available upon annexation, due to the continuation of existing services per the Tigard Urban Service Agreement ('TUSA). To ensure smooth transitions, this section identifies when providers would transfer services. The following analysis reviews staff and equipment needs and evaluates where gradual provider transitions will best serve the Plan Area, are dictated by the TUSA, or are required to maintain existing service levels to current City of Tigard residents. 77x Bull Ma,,rain A nnocation Plan defines the annexation effective date ("upon annexation") as the day properties become part of Tigard's tax rolls (July 1; the first day of the new fiscal year following an approval by voters). Equipment and Staff Needs For AePulficFadlides andSmia3 Assessnor Report, City of Tigard staff from all affected departments projected start-up costs, needs, and ability to serve the entire Bull Mountain area or individual areas upon annexation. Each department based its analysis on current population and housing unit estimates, future service needs at build-out, and service standards. All departments - except for Public Works (Streets Division) and Police - concluded that they could absorb any or all subareas using current resources, and without significantly reducing services to existing residents. The Public Works and Police departments concluded the following: • Public Works. Annexation of the Plan Area would increase the road mile inventory by 23%. The Streets Division could not absorb the entire Plan Area's roads and streets upon annexation without hiring two employees and purchasing three trucks immediately: • Police. Police could absorb all or any subareas with existing resources; however, there would be a temporary reduction in response time to Priority Three calls (lowest priority, no one in danger; i.e., car prowl) within a few minutes. Citizens would not see a difference, and the change would not endanger lives. Internal shifts would occur to fully staff patrols until additional officers could be hired and fully trained. • Police. The entire Plan Area requires 11 police officers, 1 supervisor, and 1 support staff. New officer hiring procedures established in 2003 now reduce the time needed to six months, as recruiting time has been significantly shortened by maintaining an applicant pool. It would take less than a year for the department to complete its staffing needs, hiring two phases of new officers at three-month intervals, without significantly reducing services to existing residents. A detailed plan and schedule for hiring staff and purchasing or transferring equipment from Washington County will be developed by February 2004, as required by the TUSA. TFm BULL MOUNTAIN ANNEXATION PLAN - PAGE 8 DRAFT 9 26 03 Agreement Provisions The MA includes separate agreements for each service. For those services transferring to Tigard, the agreements state "upon annexation"; however, roads and streets can be transferred up to one year following annexation. The sewer agreement defers to a separate operating agreement between the City and Clean Water Services. The operating agreement transfers sanitary and storm sewer maintenance to the City on July 1, 2004. The agreement covers an area including Tigard and Bull Mountain, and includes provisions for equipment and funding. Annexation does not affect the transfer or provision of services. Proposed Schedule for Tigard Assuming Urban Services A thorough consideration of TUSA requirements, Bull Mountain's service needs, and the effects on existing services to Tigard residents suggests the following schedule: Table 4. Proposed Schedule for Tigard to Provide Urban Services nnexa ion Immediately. .Up*on A, t* Building and Development Services (already provided) Parks and Open Space - Bull Mountain receives resident privileges for City parks Police Sanitary and Storm Sewer (provided by Tigard effective July 1,2004) Street Light Maintenance Water Within Ist year • Parks and Open Space -Initiate Capital Project planning for Cache Creek Nature Park. Explore additional park opportunities adjacent to Cache, including the Tigard Water District reservoir property and the Clute property. Develop a playground either on Cache Creek or adjacent property. Maintenance begins once parklands are bought and developed. • Road Quality Maintenance and Street Maintenance: Within 30 days of annexation, the City will initiate the process to transfer jurisdiction 0 of County and public streets and roads, including local streets, neighborhood routes, collectors and other roads. This transfer should take no more than one year from effective date of the annexation. Services will commence with full transfer. • Long-Range Planning - Annexation will allow the City to plan for growth on Bull Mountain with an updated comprehensive plan for the entire community. TrIE BULL MOUNTAIN ANNEXATION PLAN - PAGE 9 DRAFT 9 26 03 Summary: Criteria 2 (Schedule for Providing Urban Services) 0 City of Tigard can serve the Bull Mountain area without a significant reduction in service to Tigard residents. 0 City of Tigard will assume all services upon annexation, except Road Quality and Street Maintenance. 0 City of Tigard will initiate transfer ofroads and streets within 30 days ofannexation, serving the area within one year. 0 Following annexation and within the first year, Tigard will initiate capital projectplanning for Parks and Open Space and long-range planning. © Police can serve the entire area without a significant reduction in service. Until additional stafPis hired and trained, only a reduction in Priority 3 calls (lowest priority; no one in danger)will occur until additional staffis hired. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 10 DRAFT 9 26 03 C. TIMINGAND SEQUENCE An annexation plan adopted under ORS 195.205 shall include Timing and Sequence of Annexation Annexation plans offer the option of phased, or incremental, annexations. In some instances, it may be more efficient to annex an entire area at one time. In other cases, a phased annexation allows the necessary time for service providers to hire enough staff and buy equipment. 7be PublicFacdities and Serums Assessrmnt Report examined nine sequencing options to identify the combinations which allowed the City to annex and efficiently serve the unincorporated Bull Mountain area.. It also studied how timing (i.e., the year of annexation) affected service costs and the availability of capital improvement funds in the Plan Area. Sequencing Facton The assessment report examined annexing subareas alone, in contiguous pairs (i.e., West and North); and all areas at once. Three evaluation factors were chosen based on Tigard Comprehensive Plan policies, which require annexations to 1) not significantly reduce service levels to the City of Tigard and 2) provide efficient service provision (no service islands or irregular boundaries). Each factor was weighted, based on the extent to which it implements those policies: 1) Finzn" Inpaa: Will this area be a financial drain on the city? Do service needs outpace tax dollars, and are there large capital improvements needed in the short term? (45 points) 2) Effiaeruy of service pmzisi= Is it easy to access this area, or will staff have to cross unincorporated areas to do so? Does it create islands of unincorporated areas? Is there an economy of scale? (30 points) 3) A 4aa-7xy to the new Urban Gn=h Ba mlary properties, located to the south and west of the Plan Area. Metro approved these areas in December 2002. R future city link to these areas would enable long-term planning. (20 points) An additional category was also included to capture additional considerations, such as publicly owned land with park potential, that didn't fit into the three main categories (5 points). Ranking The evaluation matrix ranked the nine options (the full evaluation matrix is located in Appendix E), concluding the following: • The more areas annexed, the higher the ranking due to an increase in efficiency. Annexing all areas at once ranked most highly, due to economy of scale and its ability to support areas that ranked less highly. • The contiguous pairs were ranked the next highest, followed by all individual subareas, with the exception of West. In every combination except all areas, West ranked low since it does not connect to City boundaries. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 11 DRAFT 9 26 03 CaaiderA whale Raamzs The plan recommendation must also consider comments by individual service providers regarding their ability to serve the area upon annexation, per the Comprehensive Plan. As detailed in section 2B, all service providers except for Public Works (Streets Division) and Police could absorb any or all subareas with current resources. • Public Works (Streets Division) requires additional resources to serve the entire area upon annexation. Six months prior to assuming services, the department would require two additional staff and three trucks. Annexing without these resources would reduce services, including street light clearance pruning, crack sealing, and postponement of speed humps, unless the area was annexed in two phases. Since the assessment report's completion, Public Works has indicated that a one-year delay in transferring roads and streets (as the TUSA allows) would give the department time to obtain resources. • Police can serve Bull Mountain and the City of Tigard with current staff, resulting only in a reduction in Priority Three (lowest priority) call response times. The response time would vary within minutes, and citizens would not see a difference. Internal shifts would occur to fully staff patrols until additional officers could be hired and fully trained. The department will need to hire 11 additional officers, l supervisor, and 1 support staff. The PublicFadlitie; and SmixAssessnrnt Report concluded that delaying the effective date of annexation by up to a year would allow hiring and training of police staff and purchase of new equipment. However, since the report was completed, Police made two additional statements: all-areas annexation would provide an advantageous economy of scale: 1) a larger department can provide more services and reduced response times; and 2) a phased annexation would reach the same goal, but tax existing resources less and result in a higher quality of service in the interim. Qndwion• Phase the affixation Timing The assessment report examined how timing (i.e., the year of annexation) affects the availability of capital improvement funds and general revenues in the Plan Area. Capital1npmwnz7 t Farads Funding for capital improvements, such as major road improvements, parks, and sanitary and storm sewer, are partially funded by system development charges (SDCs) paid by new development. SDCs act as growth management tools by helping pay for system improvements, such as roads and parks, needed as population and households increase. In the Plan Area, SDCs are collected for storm and sanitary sewer, roads (the traffic impact fee or TIF), and water. However, Washington County does not collect parks SDCs in the Plan Area or provide parks services. Because SDCs are one-time charges applied to new developments, each new home built without SDCs represents lost revenue. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 12 DRAFT 9 26 03 Once the County initiates a parks SDC for the Plan Area, and following annexation, SDCs would be collected and directed into City projects. The City of Tigard collects parks SDCs within its city limits, which are used for developing new parks. Without a parks SDC, delaying annexation impacts the City's ability to address Bull Mountain's parks capital needs. Each incremental delay lessens contributions - or eliminates them entirely in some subareas (new developments have been built). Based on recent development trends, the assessment report recommended that annexation of all areas should occur by 2005 to maximize potential financial contributions. C. idwion A rmeti all amz by 2005. Timing and Sequencing Recommendation: Based on the timing and sequencing conclusions above, the Comprehensive Plan criteria, and PublicFaalisies and Serdar Assessnra Report, the most efficient recommendation would annex the entire Plan Area at one time prior to 2005. In the assessment report, this option ranked the most highly due to an economy of scale. However, it requires the authorization of police hiring prior to annexation, and a delay in the transfer of roads and streets until one year after annexation. Applying the July 2003 City Council annexation discussion, which emphasized how time can impact service; in particular, how a longer annexation period could provide better service to both new and existing residents, does not support this option. Phase 1-2004. Annex South. Next logical area due to location. Provides a connection to Urban Growth Boundary (UGB) expansion site 63. Phase 2 -2005. Annex East. Brings in the area that is closest in proximity to the City and the least developed. Maximizes potential financial contributions by new development toward capital improvements. Phase 3 - 2006. Annex North. Allows the City to begin developing its parkland and makes a connection to Urban Growth Boundary (UGB) expansion site 64. Phase 4 - 2007. Annex West. Final area; also has connection to Urban Growth Boundary (UGB) expansion site 64. Summary: Criteria 3 (Timing and Sequence) 0 The more areas annexed, the higher the ranking due to an increase in efficiency. 10 Based on department resource needs, the annexation needs to be phased. • To fund future capital improvements, annexation should occur by 2005. • City Council supports an option that takes more time, therefore providing better service to both new and existing residents. Q Therefore, annex Bull Mountain in fourphases to provide City service standards to annexed residents and maintain standards to current residents. THEBmLMOUNTAIN ANNExAnoNPLAN - PAGE 13 DRAFT 9 26 03 D. EFFECTS ON CURRENT PROVIDERS An annexation plan adopted under ORS 195.205 shall include The effects on current urban services providers Previous sections evaluated the City of Tigard's ability to provide urban services to the Bull Mountain area. However, the service providers that cease serving the area would also be affected. This section examines the impact of withdrawing the Plan Area from current service districts, both on service quality and finances. Table 3 on page 7 provides a summary of service provider changes. The following information was developed in coordination with Washington County and the Tigard Water District, and is based upon estimated 2003 population and housing units (Table 1). Washington Countv Service Districts Washington County reviewed how annexing the Plan Area would impact County services and the services of its special districts. It determined that there will be no significant impact on these services. En6nmi SWs Pat7d Dzstnct (ESPD) The ESPD is funded with a two-tiered financing plan that includes a permanent rate of $0.6365 per $1,000 and a local option dollar levy of $6,150,000 per year for five years. The local option levy is authorized through 2008. As a result of this financial structure, only property tax revenue derived from the permanent rate will be affected by the proposed annexation. Annexation of the Plan Area would remove an estimated 3,192 properties from the ESPD area, or 5.3% of the ESPD assessed value. As a result, the district would lose an estimated $397,000 from the permanent rate if the entire Plan Area were to annex in one piece. The ESPD supports a total of 94 certified officers. At the ESPD average service level of .51 officers per 1,000 population, the theoretical reduction in staff due to the annexation would be an estimated 3.9 FTE, or 4.1% of ESPD certified officers. However, it is anticipated that growth elsewhere in the district will mitigate the need for actual staff reductions. Therefore the impact on the ESPD from the annexation is considered minimal, due to the expected future growth in the remaining district over the next five years. Urban Rcad Mamtenarw District (URMD) The property tax revenue loss to the URMD is estimated to be $153,000. This represents 5.5% of revenue of the URMD. The district provides the majority of its services through contracts rather than with paid staff. Due to the relatively small proportion of the URMD service area impacted by the proposed annexation and its reliance on contract-based work, the impact on the URMD is considered minimal. TIm BULL MOUNTAIN ANNEXATION PLAN - PAGE 14 DRAFT 9 26 03 Stmt Distna far L i#&T (SDL) Washington County operates a street lighting district throughout the County. As areas develop, special assessment areas are established to collect and pay for street light installation, maintenance, and power. The assessments are determined specifically for each area based on actual costs and assessed annually on property tax bills. The proposed annexation area includes 49 street lighting district assessment areas encompassing 2,430 tax lots. The total assessment to be levied in these areas for FY 2003- 04 is $83,530. Upon annexation, the street lighting assessments will no longer be levied. The impact of this lost revenue on the SDL is considered insignificant: the costs to provide maintenance and operation in the Plan Area will be absorbed by Tigard and no longer paid by the district. Because the street lighting assessments are included on property tax bills, coordination of the transition from the County Street District for Lighting to the City of Tigard will be important. Washington G "q Washington County would lose its share of County gas tax at an estimated $3.71 per capita or $27,179 due to the proposed annexation. The County would also lose an estimated $43,475 per year in cable television franchise fees. Total County operating revenues from all sources for FY 2003-04 are $297,000,000. The loss of the County gas tax share and cable franchise fee share will not have a significant impact on Washington County. The County also has established a number of Road Maintenance Local Improvement Districts (LIDS) throughout the County. The County establishes these LIDS and determines the assessments, but it has not imposed the assessments. The purpose of each district is to ensure that road maintenance activities will be adequately funded as new development occurs. They are a backup funding mechanism to the Urban Road Maintenance District. No assessments have been levied; therefore, the districts have no fiscal impact. Tigard Water District The Tigard Water District ('IWD) consists of approximately 3,500 accounts within the Urban Growth Boundary (UGB). It is bounded by Barrows Road on the north, Tigard city limits on the east, Beef Bend Road on the west and King City on the south. TWD, the City of Tigard, King City, and Durham compose the Intergovernmental Water Board. TWD serves properties that are inside the Urban Growth Boundary but unincorporated. Fimndal Facts The district collects its only revenues from 1% of total water sales within its boundaries. All water sales are billed and managed by the City of Tigard, and the 1% is remitted on an annual basis. Current accounts generate approximately $18,000 in revenue for TWD. Annexing the Plan Area would withdraw 83% of current accounts and just less than half (48.6%) of the current annual revenue. Approximately 524 accounts would remain in the district, producing approximately $9,450 in revenue (Appendix B contains all figures). DE BULL MOUNTAIN ANNEXATION PLAN - PAGE 15 DRAFT 9 26 03 Insti&uti=,d Irr cts As Tigard and King City annex land, they withdraw those lands from TWD. If the Plan Area is annexed, approximately 83% of the current accounts would be withdrawn. The remaining district territory is within the UGB and would be annexed in the future. At that time, the district will cease to exist. The TWD Board has discussed this scenario and has been briefed by the Tigard City Attorney on the process of dissolving the district, should the need develop. However, annexing the Plan Area would not necessarily cause the district to dissolve since approximately 524 accounts would remain. Those accounts could be annexed into either King City or Tigard in the future. The Tigard Water District Board may choose to dissolve the district following procedures clearly laid out in state law; that decision rests with the TWD Board. Other Districts The Plan Area currently is served by Tualatin Valley Fire and Rescue (TVF&R), TriMet, and Clean Water Services. The proposed annexation will have no impacts on TVF8&R or TriMet, which also provide service to the City of Tigard. The City of Tigard and Clean Water Services have entered into an agreement to transfer operation and maintenance of a portion of the Clean Water Services territory, including the Plan Area, to the City of Tigard effective July 1, 2004. The City is already scheduled to provide these services regardless of annexation. Therefore, the annexation of this territory to the City of Tigard is anticipated to have no impact on Clean Water Services. Summary: Criteria 4 (Effects on Existing Service Providers) 0 Washington County's services or the services ofits special districts would not be significantly impacted by the annexation. 0 The Tigard Water District would lose 839,61 of current accounts and 48.6% of current annual revenue. However, this does not cause the district to dissolve, as it can continue to serve its remaining customers. 0 Other service providers would not be significantly impacted. i i i i i i TIC BULL MOUNTAIN ANNEXATION PLAN - PAGE 16 DRAFT 9 26 03 E. LONGTERM BENEFITS An annexation plan adopted under ORS 195.205 shall include The long-term benefits of the annexation plan. Annexations will occur in the Plan Area with or without an annexation plan. Currently, annexations occur at the owner's request, resulting in a piecemeal approach to incorporation. In contrast, The Bidl Mcweain fl =xation Plan provides a comprehensive strategy for annexation, and long-term planning offers long-term benefits: • Completing the community. Annexation would allow the City to plan for growth on Bull Mountain with an updated comprehensive plan for the entire community. The plan presents a significant step toward completing our community as it was envisioned 20 years ago. • Smooth transition. The plan's orderly schedule of annexation allows services to be phased in effectively. All needed services have been identified, along with interim measures to get these services on-line prior to annexation. Citizens can depend on a smooth transition. • Efficiency. Ensures that annexations occur in an orderly manner. It eliminates piecemeal annexations, which can create inefficiencies for service providers due to irregular boundaries. By coordinating services, agencies assure that services are not duplicated and are provided by the most appropriate provider, leading to cost- savings and more efficient services. • Certainty. The plan establishes a schedule for annexation and service area adjustments, which allows the City, County and affected special districts time to plan for changes and capital improvements. The plan provides certainty for homeowners and developments on annexation's timeline, which can be factored into future decisions in the Plan Area. • Urban services by an urban provider. Bull Mountain has grown beyond its rural roots, and become an urbanized area with streets, sidewalks, and services that require city-level maintenance. Urban areas need urban service providers, as envisioned in the Tigard and Washington County comprehensive plans. Cities, not counties, are best equipped to provide urban services, and the plan assigns this duty to Tigard. Bull Mountain would receive its services from a provider just down the street who can respond quickly to service needs. Maintaining facilities at higher levels protects the original investment and prevents more costly improvements in the long run, maximizing available funds. • Known costs and benefits. The plan clarified the costs and benefits of annexation to Bull Mountain residents, citizens of Tigard, the City and the County, and to all related agencies. By anticipating future needs, the analysis concluded that services TFm BULL MOUNTAIN ANNEXATION PLAN - PAGE 17 DRAFT 9 26 03 can be provided to both Bull Mountain and current residents without a significant reduction in services. It assures current Tigard residents they can continue to rely on the same standard of service they receive today. Annexation will not raise taxes for current Tigard residents. • Equity. Annexation would allow all users to equitably share service costs. Bull Mountain residents enjoy Tigard parks and its library, but Tigard resident taxes pay for parks maintenance and almost half of the library capital costs (the other half comes from the County library system, for which all County residents pay). With annexation, everyone would pay for the same service, and facilities will benefit from increased maintenance dollars. • Parks services. Tigard provides parks services only to the incorporated area. Upon annexation, Bull Mountain will receive resident privileges. The plan also allows the County to begin collecting system development charges. The funds would be frozen in a fund until annexation. At that time, the funds would transfer to Tigard for acquisition, planning and development of parks, including Cache Creek in the North subarea. • Unify the community. As citizens of Tigard, Bull Mountain residents would have a say on local issues that affect their community's future. Although Tigard has included Bull Mountain residents in its planning efforts (The Parks Master Plan, Tigard Beyond Tomorrow), Bull Mountain residents cannot vote on Tigard issues or its leaders, or run for City Council. Considering this plan together would help both parties work together for their future. Most of all, an annexation plan takes the guesswork out of future annexations. It is a blueprint for the Plan Area that clearly quantifies the future: vlxn will annexation happen, bowwill it occur, vJut services can residents expect, and bowniuch will it cost, and ubyit's going to happen. Both the Plan Area and the City can plan for the future, as they move closer to completing their community. Summary: Criteria 5 (Long-Term Benefits) 0 The plan provides a comprehensive strategy for annexation. The plan's long-term benefits include certainty, elllciency, making a smooth transition, more capital improvement dollars, urban services by an urban provider, quantifying the costs and benefits, equity, parks, and unifying the community. 0 It allows the city and residents to plan for Bull Mountain's future. T FM BULL MOUNTAIN ANNEXATION PLAN - PAGE 18 DRAFT 9 26 03 III. ADDITIONAL ANNEXATION PLAN REQUIREMENTS The Bull MauntainA mxxation Plan proposes an orderly transition of services. It addresses the criteria contained in ORS 195.220: 1. Local standards of urban service availability required as a precondition of annexation; 2. The planned schedule for providing urban services to the annexed territory; 3. The timing and sequence of annexation; 4. The effects on existing urban services providers; 5. The long-term benefits of the annexation plan. The plan process also requires two additional documents: 1. Urban Services Agreement with all urban services providers in the Plan Area. All providers in the Plan Area signed the Tigard Urban Service Agreement, and it took effect in February 2003. A copy is included as Appendix D. 2. Fiscal impact agreement between the county and annexing city if the annexation causes reductions in the county property tax revenues (compression). The Washington County Finance Department conducted the following analysis: ORS 195.205(2) (b) states that "The territory contained in the annexation plan is subject to an agreement between the city and county addressing fiscal impacts, if the annexation is by a city and will cause reductions in the county property tax revenues by operation of section 11b, Article XI of the Oregon Constitution." Section 11b, Article XI of the Oregon Constitution (commonly known as Measure 5) limits total non-school property tax rates to no more than $10 per $1,000 of assessed valuation. If the tax rates of all non-school taxing jurisdictions exceed $10 per $1,000, the rates of each district are proportionately reduced to bring the total under the $10 limit. This process is called compression. The proposed Bull Mountain annexation area S- oo makes up the majority of tax code area 23.78 y"and 51.78. The government tax rate in both code areas for FY 2002-03 was $5.8878 per $1,000. With tax rate adjustments in both .'-"n.•:=z€ 4,,r codes due to the proposed annexation, the !`Litltl~Y~1 t~ rrr(t:r lr l'a`Cr 1 estimated resulting rate will be $7.1318 per $1,000. This rate is well below the $10 Measure 5 cap and therefore compression is r7r not likely to occur in the near future. The i E,,,.~~~,, ~ _L. •''.t,:..• Plan Area will continue to pay County taxes after annexation, as all Tigard areas do. As a result, no agreement between the City and the County is required under this section because annexation of the Plan Area is not expected to cause reductions in County property tax revenues due to compression. THE BULL MOUNTAIN ANNEXATION PLAN - PAGE 19 DRAFT 9 26 03 Summary: All Requirements for Annexation Plans 1. Plan Criteria 0 Local standards of urban service availability required as a precondition of annexation; 0 The planned schedule for providing urban services to the annexed territory, 0 The timing and sequence of annexation; 0 The effects on existing urban services providers; 0 The long-term benefits of the annexation plan. 2. Pre-Requisite 0 Urban Service Agreements in place. (MA, effective February 2003) 3. Fiscal Impact Agreement Between City and County if Compression Occurs ® County property taxes will not be reduced due to compression. No fiscal agreement is required. 0 All requirements have been addressed. 5 i i i i r r Trm BULL. MOUNTAIN ANNEXATION PLAN - PAGE 20 DRAFT 9 26 03 IV. CONCLUSION The Bull MowrainA m mation Plan presents a systematic and efficient approach to annex unincorporated Bull Mountain and move toward completing the Tigard community. Using existing service agreements among agencies and cost-benefit analyses, the plan addresses all criteria set forth by state law ORS 195: the provision (how and when) of urban services, annexation's impact on existing providers, the timing and sequence of annexation, and the plan's long-term benefits. Most critically, the plan provides a proposal for transferring services and households to Tigard in an organized and efficient manner, grounded solidly on the ORS 195.220 criteria. In order to provide City service standards to annexed residents and maintain standards to current residents, the plan proposes to annex Bull Mountain in four phases: Phase 1-2004. Annex South. Next logical area due to location. Provides a connection to Urban Growth Boundary (UGB) expansion site 63. Phase 2 -2005. Annex East. Brings in the area that is closest in proximity to the City and the least developed. Maximizes potential financial contributions by new development toward capital improvements. Phase 3 - 2006. Annex North. Allows the City to begin developing its parkland and makes a connection to Urban Growth Boundary (UGB) expansion site 64. Phase 4 - 2007. Annex West. Final area; also has connection to Urban Growth Boundary (UGB) expansion site 64. TEE BULL MOUNTAIN ANNEXATION PLAN - PAGE 21 DRAFT 9 26 03 APPENDIX A GLOSSARY Annexation: The act of permanently bringing unincorporated land areas into a City by transferring properties from the County tax roll to the City tax roll. Householders become residents of the annexing city, and receive City resident services. Annexation Effective Date: Following a yes vote and verification of results, annexation would become effective day one of the following fiscal year (July 1). Availability: The service is provided to the area and the infrastructure is present. It does not mean that each household receives the actual service; for example, in the case of sewer, hook-ups are available in the area, but some households maintain septic tanks until they decide to connect. Comprehensive Plan: The document that envisions how lands will be used and developed in a community and sets policy accordingly. It coordinates all functional and natural systems (i.e., facilities and natural resources). Each Oregon jurisdiction is required by state land-use planning laws to have an adopted comprehensive plan. The plan includes a generalized land use map. The land-use zoning code implements the comprehensive plan. Tigard's is available on its website, www.ci.tigard.or.us Long-Range Planning: Arm of Community Development that is tasked with meeting State Planning Goals. Staff develops long-tern land use and transportation strategies, and plans for future growth. Plan Area: The Annexation Plan applies to the unincorporated area of Bull Mountain. See Map 1 on page 3 for a delineation of boundaries. Unincorporated: Lands that are not located inside any city limits. These areas are governed by Washington County. Urban Growth Boundary (UGB): Boundary that divides metropolitan areas from the surrounding-rural areas. Areas within the UGB can be developed at urban standards; areas outside the UGB cannot. Urban Planning Area: The City of Tigard's ultimate boundary, determined through the Urban Planning Area Agreement with Washington County. Urban Service: Services that typically are provided to incorporated areas. ORS195 defines urban services as sanitary sewers, water, fire protection, parks, open space, recreation, streets, roads and mass transit. The BugMotawinArnxxationPlanalso considers the following services as urban: police, storm sewer, building and development services, and street light maintenance. TFm BULL MOUNTAIN ANNEXATION PLAN - PAGE 22 DRAFT 9 26 03 Urbanization: To provide for an orderly and efficient transition from rural to urban land use, consistent with State Planning Goal 14 (Urbanization). Land within the boundaries separating urbanizable land from rural land (UGB) is considered available over time for urban uses. ACRONYMS: ORS: Oregon Revised Statutes; state law. SDCs: System Development Charges. Fees paid by new development to fund future capital improvements. SDCs act as growth management tools by helping pay for system improvements needed as population and households increase. TUSA Tigard Urban Services Agreement. Signed bythe City, Washington County, and all current and future service providers for the unincorporated areas within Tigard's planning area. Determines future service providers and process for transferring services between providers upon annexation. The TUSA took effect in February 2003, and is a pre-requisite for an annexation plan. UPAA: Urban Planning Area Agreement. An agreement between Washington County and City of Tigard which established Bull Mountain as part of the City's Urban Planning Area. It was originally signed in 1983 and updated most recently in fall 2003. 'IE BULL MOUNTAIN ANNEXATION PLAN - PAGE 23 Attachment 3 CITY OF TIGARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx DATE: October 21, 2003 SUBJECT: Summary of Bull Mountain Questions/Concerns This memo is intended to provide a summary and analysis of the comments received as of October 15`h regarding the Bull Mountain Annexation Plan. To date, Tigard has received comments from 17 people (from both phone and e-mail). The following is a general list of questions, comments and concerns that have been raised, followed by a summary of responses. City financial issues Several people feel that the increased general fund revenue is the only reason Tigard is proceeding with this plan at this time. They feel that they are being forced to annex as a way to solve the City's current financial problems. There are also those who have reviewed the documents and see that the capital needs of the Bull Mountain area exceed the anticipated revenues and they have questioned where the money would come from to provide for their needs. Several people have also commented that they do not accept the equity argument. L They either don't use the library or feel that their County contributions pay for their share. Some say they don't use or rarely use Tigard parks. a Summary of responses: Tigard does not currently have a deficit in any fund. The City has projected that several funds have the potential of going into a deficit within the next 5 years, however, the City is constantly reviewing the budget and looking at ways to decrease expenditures and maximize revenues. ■ Explained that financial projections show that, due to rapid growth in the Bull Mountain area, opportunities to provide effective and efficient service decrease over time, which is why timing is critical. ■ In response to the equity questions, Bull Mountain property owners pay a portion of County property taxes used to support the Washington County Cooperative Library Service (WCCLS). WCCLS provides funding for about 53% of the Tigard Library's operating costs. However, because unincorporated Bull Mountain represents only a small proportion of total Washington County assessed value, Bull Mountain property owners pay only a small proportion of the WCCLS funding that comes to the Tigard Library. Bull Mountain's contribution to the Tigard Library is less than 1 % of total operating costs. Bull Mountain property owners pay nothing for debt service on the bonds issued to construct the new Tigard Library. By comparison, existing City residents and property owners pay to support the Tigard Library not only through City taxes and fees, but also through the County property taxes they pay. The total share of Tigard Library operating costs existing Tigard residents and property owners pay is over 53%. Tigard property owners also pay the full costs of the debt service on the bonds issued to build the new Tigard Library. Balancing perceived costs/benefits of annexation We have heard from several people that they would not mind paying increased taxes if they felt they were truly seeing a benefit such as improved roads and new parks. Summary of responses: ■ We explained that there are a variety of funds and fund sources from which to complete projects. The challenge for any jurisdiction is that there are more projects than there is funding availability. Because of this, prioritizations are made, with public involvement, to balance the list of funded projects with the funds available. Because Bull Mountain is not in Tigard, we have not previously included needed park or road improvements in any prioritization process. If the area is annexed, project needs for this area will be considered as part of the overall needs of the City. Additional issues: The problem in communication is that, while it is known that Tigard will better be able to provide this area with those services, there are no plans in the budget and no specific guarantees and timeframes that Tigard can offer. If Tigard were to say "Bull Mountain will be improved to x standard by x date and the area will have x number of new parks consisting of y acres", it sounds as though people would be more supportive. Existing services Several people indicated that they are very happy with the existing level of services they receive. Some indicated that they can not pay the higher taxes associated with being in the City. Summary of responses: ■ These were primarily comments without specific issues or questions, therefore, we indicated that their comments would be forwarded to the Council as part of the public involvement process. Summary of Bull Mountain Questions/Concerns 10-21-03 Page 2 of 5 Tax increases/impact on taxes People were initially confused about how the increase in taxes was calculated. Most people were estimating their increase based on the market value of their homes, which provided a much higher increase than the assessed value does. Summary of responses: ■ Clarified the difference between market value and assessed value and we helped them calculate the potential increase. Public information pieces that went out stressed that the tax rate calculations were based on assessed value. We also have explained that they need to look at their property tax statement to determine their assessed value. Tigard residents voting on the annexation plan/annexation plan vote Most people who commented indicated that they did not think it was fair for Tigard residents to vote on the issue. They are concerned that even if 100% of the Bull Mountain voted against the annexation, that the annexation could still be approved with enough Tigard support. They do not feel that process allows for a democratic decision. Summary of responses: ■ Informed them that the annexation of the Bull Mountain area will have impacts on the Tigard community by adding approximately 1,400 acres and 7,600 additional residents. Therefore, the entire community should be included in the decision. Police Services Based on the County Sheriffs comments several people questioned whether police services really would increase as a result of annexation. Some were concerned that the service would actually decline. On the other hand, we had a comment from someone who was concerned about the current response time from the County and wanting confirmation that the City's response time was faster. Summary of responses: ■ We have provided them with the average response time for the City of Tigard police department (less than 4'/2 minutes as compared to over 11 '/2 minutes in the County). Additional issues: The question and answer packets being prepared by each department will provide additional information on how the police services will increase as a part of the City of Tigard. We are focusing on providing accurate, timely information on Police and all other City services. Timing of Annexation One commenter felt that the timeframe was moving so quickly it did not allow for ample public involvement opportunities. Several question why Tigard is in such a hurry to move forward. Summary of Bull Mountain Questions/Concerns 10-21-03 Page 3 of 5 Summary of responses: • The issue of annexation of the Bull Mountain area has been identified for over 20 years. The actions and discussions by the City Council have been occurring for over 2 years, therefore the decision to move forward has not been fast paced. ■ Also informed them of the many avenues for public participation planned. Development on Bull Mountain People have raised concerns about the amount of development that has been occurring on Bull Mountain. Many feel that Tigard is allowing this development to occur without consideration of parks or traffic issues and feel that Tigard allows this to occur because it helps the City's budget. One person questioned why the City did not put a moratorium on new development until the park issue was addressed. Summary of responses: ■ Tigard reviews development proposals on Bull Mountain as part of an intergovernmental agreement (IGA) with the County, however the area is still under County jurisdiction. County regulations do not provide for park land or open space as a precondition of development and do not provide park services. • In response to the traffic concerns, we explained that developments adjacent to major streets are usually required to construct half-street improvements along those streets. However, the extent of the improvements depends on the size of the development and on the proportionate impact that development has on the transportation system. The City is aware of transportation needs throughout the City and unincorporated areas and would prioritize projects based on funding availability and need. Schools A few people questioned whether the annexation would affect school district boundaries. It was indicated that this issue is a primary concern of many people who are in the Beaverton School District. Summary of responses: ■ Informed them that school district boundaries would not change as a result of the annexation. ■ This information will continue to be conveyed on the web site, in press releases, etc. Cityscape article There were concerns when the Cityscape insert initially came out that it was biased and that it was "propaganda". A few people commented that the information should not have come out before the Annexation Plan was available to the public and presented to Council. Summary of responses: • The Oct/Nov Cityscape was provided to Tigard and Bull Mountain residents to insure timely information was provided on the issue of annexation. ■ The information in the Cityscape article was about why Tigard is moving forward and what the process is. Summary of Bull Mountain QuestionslConcerns 10-21-03 Page 4 of 5 Summary of responses: The questions/comments help to shape our public outreach efforts. Council should consider the comments as we move forward in the process and consider if additional information should be included in the Annexation Plan to be placed on a ballot. Summary of Bull Mountain Questions/Concerns 10-21-03 Page 5 of 5