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City Council Packet - 09/23/2003CITY OF TIGARD OREGON TIGARD CITY COUNCIL MEETING September 23, 2003 COUNCIL MEETING WILL BE TELEVISED 1:%Ofs%Dorw s%CCPkt3 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 E-1d Mayor's Agenda PUBLIC NOTICE: CITY OF TIGARD OREGON Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - SEPTEMBER 23, 2003 page 1 AGENDA TIGARD CITY COUNCIL MEETING SEPTEMBER 23, 2003 6:30 PM STUDY SESSION > UPDATE ON THE WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) FUNDING FORMULA AND PROPOSED WCCLS LIBRARY OPERATIONAL LEVY ■ Library Staff > REVIEW OF URBAN PLANNING AREA AGREEMENT (UPAA) WITH WASHINGTON COUNTY(See Consent Agenda) ■ Community Development Staff > CITY MANAGER REVIEW ■ Administration Staff • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council sz Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 81 Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items COUNCIL AGENDA - SEPTEMBER 23, 2003 page 2 7:35 PM 2. PROCLAMATION a. World Population Awareness Week, October 20-25, 2003 ■ Mayor Griffith The theme of World Population Awareness Week 2003 is: "Water: Our Most Precious Natural Resource." Water is vital to the sustainability of life. The world's population of 6.3 billion is expected to increase to nearly 9 billion before leveling off. Twenty percent of the world's population face water shortages today, a figure expected to rise to 30 percent by 2025. A global commitment for sustainable water management is necessary to provide basic water requirements for drinking, cooking and sanitation. With the concurrence of this City Council, the City of Tigard proclaims the week of October 20-25 as World Population Awareness Week. 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Reappoint Forrest Nabors and Irene Moszer to tie Budget Committee - Resolution No. 03 - 36 4.2 Appoint Jeff Jurrens to the Building Appeals Board in the Fire Marshall Position - Resolution No. 03 - 37 4.3 Appoint Jason Ashley to the Park and Recreation Advisory Board - Resolution No. 03 38 4.4 Appoint Rob Callan to the Tree Board - Resolution No. 03 - 39 4.5 Approve Budget Amendment #3 to Increase Appropriations for Funding of Bonita Park and Embedded Crosswalk - Resolution No. 03 - 40 4.6 Approve Budget Amendment #4 to Recognize and Appropriate a Donation to the Tigard Police Department for Staff Training and Bike Safety Programs - Resolution No. 03 - 41 4.7 Approve Budget Amendment #5 to Increase Appropriations for Funding of the Annual Membership Dues to the Regional Economic Development Partners - Resolution No. 03 - 42 COUNCIL AGENDA - SEPTEMBER 23, 2003 page 3 4.8 Approve Budget Amendment #6 to Increase Appropriations for Funding the Remaining Balance of Affordable Housing Assistance Given to Community Partners for Affordable Housing in Fiscal Year 2002-03 - Resolution No. 03 - 43 4.9 Approve Budget Amendment #7 to Increase Appropriations for Funding of Sanitary Sewer Reimbursement District Projects - Resolution No. 03 - 44 4.10 Approve Budget Amendment #8 to Accept and Expend Domestic Preparedness Grant Funds - Resolution No. 03 - 45 4.11 Approve Budget Amendment #9 to Recognize and Appropriate Funds from the Fiscal Year 2003-04 State Marine Board Grant for the Operation and Maintenance of Boat Ramp Facilities - Resolution No. 03 - 46 4.12 Approve Budget Amendment #10 to Correct the Schedule of Appropriations of Budget Amendment #1 - Resolution No. 03 - 47 4.13 Approve Proposed Amendments to the Washington County - Tigard Urban Planning Area Agreement and the Washington County Comprehensive Framework Plan - Resolution No. 03 - 48 4.14 Approve Revisions to City Wide Personnel Policies, Article 45.0, Electronic Communications, Adding a New Section Titled "Personal Digital Assistants (PDA)" - Resolution No. 03 - 49 4.15 Local Contract Review Board: a. Award the Water Quality Analysis and Collection Services Contract to Alexin Analytical Laboratories • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 5. DISCUSSION WITH STATE SENATOR GINNY BURDICK AND STATE REPRESENTATIVE MAX WILLIAMS a. Comments by Senator Burdick and Representative Williams b. Council Discussion 8:50 PM 6. CONSIDER WAIVING PURCHASING RULE 70.020 "SCREENING AND SELECTION POLICY FOR PERSONAL SERVICE CONTRACTS" FOR ENGINEERING SERVICES ON THE GAARDE STREET RETAINING WALL PROJECT a. Staff Report: Engineering and Finance Staff b. Council Discussion C. Local Contract Review Board Consideration: Resolution No. 03 - 50 COUNCIL AGENDA - SEPTEMBER 23, 2003 page 4 Councilor: I move for adoption of the proposed resolution. Councilor: 1 second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. please say "aye. 11 Councilors: Mayor: All of those opposed to adopting Resolution No. please say „nay. to Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. 8:55 PM 7. COUNCIL LIAISON REPORTS 9:00 PM 8. NON AGENDA ITEMS 9:05 PM 9. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to he public. 9:10 PM 10. ADJOURNMENT I:\AD M\CATHY\CCA\2003\030923). DOC COUNCIL AGENDA - SEPTEMBER 23, 2003 page 5 AGENDA TIGARD CITY COUNCIL BUSINESS MEETING - STUDY SESSION September 23, 2003 - 6:30 p.m. 13125 SW Hall Boulevard, Tigard, Oregon The Study Session is held in the Red Rork Creek Conference Room. Enter at the back of Town Hall. The Council encourages interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. 6:30 PM • STUDY SESSION > UPDATE ON THE WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) FUNDING FORMULA AND PROPOSED WCCLS LIBRARY OPERATIONAL LEVY ■ Library Staff > REVIEW OF URBAN PLANNING AREA AGREEMENT (UPAA) WITH WASHINGTON COUNTY(See Consent Agenda) ■ Community Development Staff > CITY MANAGER REVIEW ■ Administration Staff ADMINISTRATIVE ITEMS - Senator Burdick and Representative Williams will attend the Business Meeting; question cards are available to the public if they wish to pose a question to the legislators - Discuss moving the City Attorney Review from October 14 (Study Session) to November 18 (Study Session) - Reminder - Clay Roberts Presentation on 40 Developmental Assets Workshop on October 8, 7-9 p.m., Fowler Middle School. RSVP - Contact TTSD at 503-431-4000 or 503-431-4022 (Distribute flyer) PGE - Portland issue - review latest information - Bull Mountain Annexation Plan - "coffee meeting" calendar - Update on the Balloon Festival Planning effort - Invitation from Storm Smith on behalf of Tualatin Valley Fire and Rescue for a lunch with Mayor and Council on November 13 or November 20. - Update on the Tigard-Tualatin School District Meeting Agenda (October 20, 6:30 p.m. in the Tigard Water Auditorium) - Discuss Downtown Revitalization Strategy Scheduling EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. > Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (O RS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which Is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660(l) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(l) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(l) (e) - 192.660(l) (f) - Real property transaction negotiations. Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon 192-660(l) (g) - Revised Statutes. Trade negotiations - involving matters of trade or commerce in which the governing body Is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660(l) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (1) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. I:%ADM\CATHY\000NCIL\PINK SHEET - STUDY SESSION AGENDAS\2003\030923.DOC S+~^ y AGENDA ITEM # SE- ',,,5 Dr FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the Washington County Cooperative Library Services funding -formula and proposed WCCLS Library Operational Levy. PREPARED BY: Margaret Bames DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The purpose of this presentation is to provide City Council information on the funding formula for Washington County Cooperative Library Services (WCCLS) and the proposed WCCLS Library Operational Levy. STAFF RECOMMENDATION This is an informational item. INFORMATION SUMMARY For Fiscal Year 2003/04 an interim reimbursement formula has been implemented. As a result of the failure of the WCCLS operational levy in November 2002, all jurisdictions received less operational funding from Washington County for FY 2003/04. Recently a three-year funding formula for reimbursement to jurisdictions was adopted by WCCLS. The approval of this formula concludes 18 months of meetings and discussions to resolve the formula issues This new formula will be implemented in Fiscal Year 2004/05. The attached spreadsheets outline the projected revenues the City of Tigard may receive for the operational funding of the library. These projections are based on the successful passage of the WCCLS Library Operational Levy in May 2004. The spreadsheets also forecast the funding decline if the levy is not successful. At this time, staff is prepared to answer questions. OTHER ALTERNATIVES CONSIDERED XT/ A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #2: A wide array of opportunities for life-long learning are available in a variety of formats and used by the community. ATTACHMENT LIST 1. 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A 7 q I-- CO co (O (fJ 6 If) N CO CO ~ I I 0 h p ~ p N (O ~ I~ M In (D N 4 8 O 10 N In M In C -1i H H H H H H H H H H H H O N M LO O n O N M P Q) O N q 00 0 O A IH E (3j V N h - N (O M C O. - OD 0 OQ ! j N O M ~ O D ~ ~ ( 9 I N V E . st CVO 8 -V $ C ,p N m N M c+i H (A t/9 fi ! b9 1A (9 H H H H H N I t I • _ O C O C O F- a tA d N l a ) $ - N J m m 0 W C = 9= =a C/)F- ,4 Jso - y less%v-n AGENDA ITEM it ~J, 13 FOR AGENDA OF Sept 23 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Review of Urban Planniny Area Agreement (UPAAI with Washington County DEPT HEAD OK CITY MGR OK PREPARED BY: Beth St. Amand ISSUE BEFORE THE COUNCIL Review proposed amendments and consider adopting a resolution approving Washington County's request to amend the UPAA. STAFF RECOMMENDATION That Council review the proposed amendments and adopt the proposed resolution. INFORMATION SUMMARY to the Wa ington The purpose of Washington County's Ordinance 614 is to amend a Framewo k Plan fo~ the rbinaArea ban Planning Area Agreement and the Washington County Comp which took effe make them consistent with the recently adopted Tigard U ban ServicecAre grwhich is also the City of Tigard Sct on February 3, 2003. The TUSA establishes the Tigard ultimate boundary, and identifies the long-term service providers of urban services. previously adopted documents. in The proposed amendments perform a maintenance ton CountT function, d updating Urban Planning Area Agreement (UPAA) revise and summary, the amendments to the Washington County service pla annexation for area; a add Tigard's planning area boundary to make it identical to erveices to the Cityland future annex t onsnnto the City. uire the general provisions about the future transfer of County A summary of the proposed changes is attached and approve deny o rdetermme that the reqmendments Tigard City Council to review the proposed amendments need additional review. The Washington County Board of Commissioners will complete its review of the amendments at its October 7`h meeting. OTHER ALTERNATIVES CONSIDERED Modify the proposed resolution and adopt, or make a determination that the proposed amendments warrant additional review and notify the County. VISION TASK FORCE GOAL AND ACTION COMM11 1 r.t~ 1 KA i r~u r Growth and Growth Management, Goal #2 - Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST Attachment 1: Washington County Staff Report Summarizing Proposed Land Use Ordinance No. 614: Proposed Amendments to the Comprehensive Framework Plan For The Urban Area and the Washington County - Tigard Urban Planning Area Agreement. Attachment 2: Proposed Resolution Approving Washington County's Proposed Amendments to the Washington County -Tigard Urban Planning Area Agreement and the Washington County Comprehensive Framework Plan for the Urban Area. FISCAL NOTES N/A I:\LRPLN\beth\COUNTY SERVICE AGREEMENTS\AIS 9 23 03.doc Tigard City Council Packet Attachment 1 August 27, 2003 To: Washington County Planning Commission From: Brent Curtis, Planning Manager Department of Land Use and Transportation Subject: PROPOSED LAND USE ORDINANCE NO. 614 - Proposed amendments to the Comprehensive Framework Plan For The Urban Area and the Washington County - Tigard Urban Planning Area Agreement to make them consistent with the adopted Tigard Urban Service Agreement S'T'AFF REPORT For the September 3, 2003, Planning Commission Hearing (The public hearing will begin no sooner than 1:30 p.m.) 1. RECOMMENDATION Conduct the public hearing and recommend to the Board of County Commissioners to adopt ordinance No. 614 as filed. II. OVERVIEW The purpose of Ordinance No. 614 is to make Washington County's Comprehensive Plan consistent with the recently adopted Tigard Urban Service Agreement. The Tigard Urban Service Agreement became effective on February 3, 2003. This agreement establishes the Tigard Urban Service Area, which is also the City of Tigard's ultimate boundary. The agreement also identifies who will be the long-term service providers of the following urban services: fire, law enforcement, water, sewer, storm water, roads, park and recreation, open space, and public mass transit. The Tigard Urban Service Agreement was adopted to comply with the provisions of Oregon Revised Statutes (ORS) 195, generally referred to as Senate Bill 122 (SB 122). III. ANALYSIS The proposed amendments to Policy 15 of the Comprehensive Framework Plan For The Urban Area (Plan) incorporate the boundary of the Tigard Urban Service Area and idennify which agencies are the designated long-term providers of the urban services identified above. The proposed amendments to the Washington County - Tigard Urban Planning Area Agreement Planning Commission Staff Report for September 3, 2003 Ordinance No. 614 August 27, 2003 Page 2 (UPAA) revise the boundary of the Tigard Urban Planning Area so that it is identical to the Tigard Urban Service Area boundary. (The Tigard Urban Planning Area is the area within the UGB which the county and city each have an interest in land use and transportation planning and development.) General provisions about the future transfer of county services to the city and future annexations into the city are also proposed to be added to the UPAA. A summary of the proposed changes is described below. In 1993 the State Legislature adopted SB 122, which requires local governments to work together to establish urban service boundaries and adopt urban service agreements. Urban service agreements are applicable to land inside the Regional Urban Growth Boundary (UGB), including incorporated and unincorporated areas. SB 122 requires local governments to determine who will be the ultimate urban service provider of the following services: fire protection, parks, recreation, open space, sewer, streets, roads, and public transit. In addition to these services, Washington County local governments decided that law enforcement and storm water services should also be addressed. Washington County, the City of Tigard, other Washington County cities, several special service districts, and Metro have worked since 1995 to establish the urban service boundary for the Tigard area and identify who will be the long-term service providers of urban services within the Tigard Urban Service Area. The Tigard Urban Service Area includes the territory within Tigard's current city limits and urban unincorporated properties that have been identified to become part of the city some time in the future. A map of the "Tigard Urban Service Area is shown in Attachment A. Table 1 describes who are the current providers of the services addressed in the Tigard Urban Service Agreement. Table 1 also describes who will be the long-term providers of these services to the area. Table 1 Tigard Urban Service Area Providers Service Current Provider Long-Term Provider Parks, Recreation & Open Space None Tigard Fire Protection TVFR TVFR Water Tigard/TV WD/TW D Tigard/TV WD Sewer & Storm Water Tigard/CWS Tigard/CWS Streets & Roads Tigard/Wash.Co./ODOT Tigard Public Transit TriMet TriMet Law Enforcement Tigard/Wash.Co. Sheriff Tigard Notes: (1) Washington County and ODOT will be responsible for major through roads on the Countywide and State highway systems. TVFR =Tualatin Valley Fire and Rescue CWSD Tualatin Valley Water Servicest(formerlytUnifed Sewerage Agency) TWD WD =Tigard Water Districts Wash.Co. = Washington County ODOT = Oregon Department of Transportation Planning Commission Staff Report for September 3, 2003 Ordinance No. 614 August 27, 2003 Page 3 The Individual Notice describing proposed Ordinance No. 614, prepared by the Land Use Ordinance Advisory Commission, was mailed to the list of 456 individuals on the General Notification List on August 20, 2003. A copy of this notice was also sent to the Planning Commission at that time. Notice of the proposed ordinance was also sent to Washington County cities and special service districts. A copy of the ordinance was sent to the Washington County Citizen Participation Organizations and the Committee for Citizen Involvement. A display advertisement regarding the proposed ordinance was published in The Hillsboro Argus and the Washington County Weekly section of The Oregonian on August 14, 2003. As part of the Planning Division's 2003 Work Program, the Board of County Commissioners identified this topic to be considered in 2003. IV. SUMMARY OF CHANGES PROPOSED BY ORDINANCE NO. 614 Policy 15 of the Comprehensive Framework Plan For The Urban Area (Exhibit 1) 1. The policy statement is amended to use the correct title for special service districts and the Portland Metropolitan Boundary Commission is deleted and replaced with Metro. The boundary commission was deleted because it no longer exists and its responsibilities were transferred to Metro. 2. New Implementing Strategy c. is added which calls for Washington County, its cities and special service districts, and Metro to develop urban service agreements for all territory inside the UGB. Strategy c. identifies the urban services that are to be addressed in an urban service agreement. Subsection 1.New identifies the long-term service providers of urban services to the Tigard Urban Service area. 3. Strategy e. is deleted because it is no longer needed due to the addition of new Strategy c, which requires the adoption of urban service agreements. 4. Strategy f. is amended to clarify that it is applicable to annexations to cities and special service districts. It is also amended to state the county will not oppose annexations that comply with an urban service agreement or a voter-approved annexation plan. Finally, a provision is added which specifies that special service district annexations that are consistent with an urban service agreement are consistent with Washington County's Comprehensive Plan. 5. The Summary Findings and Conclusions section is amended to include a paragraph which describes the statutory provisions for urban service agreements. 6. The existing maps which show the City of Portland's Urban Service Area (pages 6 through 14) are deleted and replaced with four new maps (pages 16 through 20), which depict the identical urban service area but in a format that is more user friendly. A new map showing the boundary of the Tigard Urban Service Area is added (page 21). Planning Commission Staff Report for September 3, 2003 Ordinance No. 614 August 27, 2003 Page 4 Washington County Tigard Urban Planning Area Agreement (Exhibit 2) 1. The current effective date of the UPAA is deleted (page 1). The effective date for the amended agreement will be located at the end of the UPAA (page 13). 2. A reference to the cooperative agreements Washington County and Tigard have entered into with the special service districts is added (page 1). A reference is also added to the Tigard Urban Service Agreement (page 1). 3. Section I of the UPAA is amended to state that the boundary of the Tigard Urban Planning Area is the same as the boundary of the Tigard Urban Service Area (page 2). 4. Current Section III B. 2 is amended to reference the existing intergovernmental agreement between Washington County and the City of Tigard whereby the county transferred to the city responsibility for land development services for the unincorporated areas in the city's Area of Interest (page 6). 5. Subsection III B. 4 is deleted and is replaced with the provisions in new Subsection III C. Subsection III C. addresses issues associated with future annexations to the city (page 8). 6. Subsection III D. 4 d is deleted because the specified improvements to SW Gaarde Street have been completed (page 10). 7. The last sentence of Subsection III D. 5 d. is deleted. The timing for the execution of this provision will be determined in the future through the general update of all urban planning area agreements which will begin in 2004 (page 10). 8. Subsection IV B. is deleted because the described studies have been completed (page 11). 9. New Subsection V C. is added which requires the county and the city, in conjunction with other cities, to update all of the Washington County urban planning area agreements beginning in 2004 (page 12). wpshare\2003 Ord\Ord 613\Ord 614 9-3-03 PC staff report.doc Attachment 2 CITY OF TIGARD, OREGON RESOLUTION NO. 03-. A RESOLUTION APPROVING WASHINGTON COUNTY'S PROPOSED AMENDMENTS TO THE WASHINGTON COUNTY - TIGARD URBAN PLANNING AREA AGREEMENT AND THE WASHINGTON COUNTY COMPREHENSIVE FRAMEWORK PLAN FOR THE URBAN AREA TO MAKE THEM CONSISTENT WITH THE ADOPTED TIGARD URBAN SERVICE AGREEMENT. WHEREAS, ORS 190.010 provides that units of local government may enter into agreements for the performance of any or all functions and activities that a party to the agreement, its officers or agents, have authority to perform; and WHEREAS, Statewide Planning Goal #2 (Land Use Planning) requires that City, County, State and Federal agency and special district plans and actions shall be consistent with the comprehensive plans of the cities and counties and regional plans adopted under ORS Chapter 197; and WHEREAS, the City of Tigard and Washington County have entered into the Urban Planning Area Agreement to ensure coordinated and consistent comprehensive plans and identify a site- specific Urban Planning Area within which both the City and County have a mutual interest in comprehensive planning; and WHEREAS, ORS 195.020(4)(e) requires cooperative agreements to specify the units of local government which shall be parties to an urban service agreement under ORS 195.065; and WHEREAS, the City of Tigard and Washington County have entered into the Tigard Urban Service Agreement between the City of Tigard, Washington County, Clean Water Services, Tigard Water District, Tri-Met, Tualatin Hill Park and Recreation District, Tualatin Valley Fire and Rescue, and Tualatin Valley Water District, consistent with ORS 195.060 to 085; and WHEREAS, the County last updated the Urban Planning Area Agreement previous to the adoption of the Tigard Urban Service Agreement; and WHEREAS, Washington County has proposed amendments (Land Use Ordinance No. 614) to the Washington County Comprehensive Framework Plan for the Urban Area and the Washington County - Tigard Urban Planning Area Agreement to make these agreements consistent with the adopted Tigard Urban Service Agreement; and WHEREAS, in keeping with UPAA amendment procedures, the Tigard City Council has conducted a review of the proposed amendments (Exhibit A), Attachment 2 NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council approves the proposed amendments to the Washington County-Tigard Urban Services Area Agreement, as set forth in Exhibit A: Proposed County Ordinance No. 614, Exhibit 2, dated July 15, 2003. SECTION 2: The Tigard City Council has no objections to the proposed amendments to the Washington County Comprehensive Framework Plan for the Urban Area, as set forth in Exhibit A: Proposed County Ordinance No. 614, Exhibit 1, dated July 15, 2003. SECTION 3: A copy of this resolution will be forwarded to Washington County. SECTION 4: The Mayor is authorized to sign the final, amended Urban Planning Area Agreement with Washington County upon receipt from Washington County. Once signed, the changes to the Urban Planning Area Agreement will be in effect. SECTION 5: This resolution is effective immediately upon passage. PASSED: This day of 2003. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard ` EXHIBIT "A" FILED JUL 17 2003 IN TI IF, BOARD OF COUNTY COMMISSIONERS Washington County County Clerk FOR WASHINGTON COUNTY, OREGON ' (An Ordinance Amending the Comprehensive ORDINANCE No. 614 (Framework Plan for the Urban Area and the 4 ('Tigard Urban Plaiming Area Al,~rcenncnt, both ( Elements of the Comprehensive Plan, Relating 5 (to Urban Service Agreements 6 The Board of County Commissioners of Washington County, Oregon, ordains: 7 SECTION I- 8 A. 'I7►e Board of County Commissioners recognizes that the Comprehensive Framework Plan for the 9 Urban Area element of the Comprehensive Plan (Volume 11) was readopted with amendments on 10 September 9, 1986, with portions subsequently amended by Ordinance Nos. 343, 382, 432 11 (remanded) 444 (remanded) 459,471, 483, 503, 516, 517, 526, 561, 572, 588-590 598, and 608. 32 B. The Board of County Colnrnissioners, recognizes that the Tigard Urban Planning Area Agreement 13 was adopted by way of Ordinance No. 333. 14 C. Subsequent ongoing planning efforts of the County indicate a need for changes to the 15 Comprehensive Fraruework Plan for the Urban Area and the Tigard Urban Planning Area 16 Agreement because of the adoption of Urban Service Agreements. The Board takes note that 17 such changes are necessary for the benefit of the health, safety, and general welfare of the 18 residents of Washington County, Oregon. 19 D. Under the provisions of Washington County Charier Chapter X, the Land Use Ordinance 20 Advisory Conunissiop has carried out its responsibilities, including preparation of notices, and the 21 County Planning Commission has conducted one or more public hearings on the proposed 22 amendments and has submitted its recommendations to the Board. The Board finds that this age 1 - 01WINANCB N0.614 u4•ttu WAsEmGrorv CourfrY Cotmsm. 155 N. MsrAVDaw, SME 340 MS #24 1ULLsDMo,0P 97124 Vttow.: (503) 846-8747 - PAX: (503) 846-8636 1 1 Ordinance is based on that recommendation and any modifications made by the Board, as a result 2 of the public hearings process- 3 E. The Board finds and takes public notice that it is in receipt of all matters and information 4 necessary to consider this Ordinance in an adequate manner, and that this Ordinance complies 5 with the Statewide Planning Goals, the Metro Urban Growth Management Functional Plan, the 6 Regional Transportation Plan and the standards for legislative plan adoption, as set forth in 7 Chapters 197 and 215 of the Oregon Revised Statutes, the Washington County Charter, and the 8 Washington County Conununity Development Code. 9 SECTION 2 10 The following exhibits, attached and incorporated herein by reference:, are hereby adopted as 11 amendments to the Comprehensive Plan: 12 A. Exhibit 1 (21 pages) amending Policy 15, Roles and Responsibilities for Serving Growth, to 13 the Comprehensive Framework Plan for the Urban Area. 14 B. Exhibit 2 (16 pages) amending the Tigard Urban Planning Area Agreement. 15 SECTION 3 16 All other Comprehensive Plan provisions that have been adopted by prior ordinance, which 17 are not expressly amended or repealed herein, shall remain in full force and effect. 18 19 20 /ll! 21 !!ll 22 llll 1 1143546 Page 2 -ORDINANCE NO. 614 . WASHINGTON COUNTY COUNSEL 155 N. Fnw AVEMF, SUFM 340 - MS 924 HaLSDMO.OR 97124 PITONS: (503)846.8747- Pax: (503)1146.8636 SECTION4 2 All applications completed and submitted under former land use ordinances shall continue to 3 be processed, pursuant to the provisions of the former ordinance, until a final decision is rendered by 4 the County or the application is withdrawn, unless specifically provided otherwise by law. 5 SECTION 5 6 If any portion of this Ordinance, including the exhibits, shall for any reason be held invalid or 7 unconstitutional by a body of competent jurisdiction, (lie remainder shall not be affected thereby and 8 shall remain in full force and effect and any provision of a prior land use ordinance amended or 9 repealed by the stricken portion of this Ordinance shall be revived and again be considered in full 10 force and effect. 11 SECTION 6 12 The Office of County Counsel and Department of Land Use and Transportation are authorized 13 to prepare planning documents to reflect the changes adopted under Section 2 of this Ordinance, 14 including deleting and adding textual material and maps, renumbering pages or sections,. and malting 15 any technical changes not affecting the substance of these amendments as necessary to conform to the 16 Washington County Comprehensive Plan format. 17 1/// 18 /ll! 19 20 21 22 t uoa Page 3 -ORDINANCE NO. 614 WASHINGTON COUNTY COUNSEL. 155 N. FnW AVEMW, SUM 340 - MS N24 HIUMOSO.OR 97124 PtmE: (503) 846-8747 - FAx: (503) 846-863& 1 1 2 3 4 5 6 7 8 9 to 11 t2 13 14 15 16 17 18 19 20 21 22 SECTION 7 This Ordinance shall take effect thirty (30) days after adoption- ENACTED this _ day of , 2003, being the reading and public healing before the Board of County Conunissioners of Washington County, Oregon. BOARD OF COUNTY COMMISSIONERS FOR WASHINGTON COUNTY, OREGON READING First Second Third Fourth Fifth Vow: Aye: - Recording Secretary: Page 4 -ORDINANCE NO. 614 CHAIRMAN RECORDING SECRETARY PUBLIC IIEARIN(3 Nay. Date: WAs1 mGwN000NTYCOUrtsEL 155 N. FW= AvmM SUrM 340 ~ MS 824 IOL1SBOxn, OR 97124 P11OWF: (503) 846-8747 FAX: (503) 846.5636 tt4-aS4$ Ordinance 614 Exhibit 1 July 15, 2003 Page 1 of 21 Policy 15 of the Comprehensive Framework Plan For The Urban Area is amended as follows: Implementing Strategies The County will: a. Prepare a public facilities plan in accordance with OAR Chapter 660. Division 11, Public Facilities Planning. b. Continue to provide the following facilities and services as resources permit: Service Public Health Sheriff Patrol Assessment and Taxation Road Maintenance Lund Development Regulations Solid Waste Collection System Management (franchising) Solid Waste Disposal Cooperative Library System Records and Elections Portions of County Served County-wide County-wide (limited) County-wide County roads Unincorporated Areas Only Unincorporated Areas Only Unincorporated Areas Outside UGB County-wido County-wide a. .In coniunctlon with Washington County cities and special service districts and Metro adopt urban service agreements That address all unincorporated and incorporated properties in the Regional Urban Growth Boundary cnrtslstent with the requirements of ORS 195-060 to 080. Urban service aaneemAnfc ah!nll ~ - - - Villa~i AGi VII.ZY agreements shall also identify the service provision principles for each of the following-Urban. services The boundaries of adopted urban -service agreements shall be incorporated into Policy 15 Urban services that will be addressed in urban service a reements: • Fire Protection and Emergency Services Law Enforcement • Parks. Recreation and Open Space • Public Transit abcdef Proposed additions abede€ Proposed deletions Ordinance 614 Exhibit 1 July 15, 2003 Page 2of21 • Sewer • Roads and Streets Storm water Water Service Long-Term Provider Fire protection and emergency services Tualatin Valley Fire and Rescue Law enforcement City of Tigard Parks recreation and open space Citv of Tigard Public transit TriMet Roads and streets City of Tigard Washington County (only roads in the county-wide road system). and the Oregon Department of Transportation (only roads in the state highway system) Sewer City of Tigard and Clean Water Services Storm water City of Tigard and Clean Water Services Water City of Ticmrd Tualatin VaIIeY Water District and the T lard Water Otstrict sd. Establish a coordination system with all cities. special districts and private companies that now or will provide services to the present unincorporated area. This coordination system wig be designed to ensure that the following types of services and facilities will be provided when needed to existing and future County residents and businesses in accord with the Comprehensive Plan: 1. Sanitary sewage collection and treatment. 2. Drainage management, 3. Fire protection, 4. Water distribution and storage. 5. Schools, 6. Libraries, 7. Utilities (electricity, telephone and cable communications, natural gas. etc.), 8. Solid waste disposal. 9. Roads and transportation facilities. 10. Parks and recreation facilities, abodef Proposed additions abodef Proposed deletions Ordinance .614 Exhibit 1 JUIy i 5, 2003 Page 3 of 21 11. Police, and 12. Transit. de. If appropriate in the future, enter into agreements with service providers which address one or more of the following: 1. Process for review of development proposals, 2. Process for review of proposed service extension or facility expansion. 3. Service district or city annexation, 4. Planning of service extensions, new facilities, or facility expansions, 5. Procedures for amending the agreement, 6. Methods to be used to finance service and or facility improvements, operation and maintenance, 7. Standards to be used by the County and the service provider in assessing 'adequate" service levels, ii. Area or clientele to be served now and in Me future, 9. Consistency with Plan policies and strategies, 10. Coordination of capital improvements programs, and 11. Cost effectiveness of service provision- 0-Review-re estsrby-cities-to-farmal{Weenni-r,o-city-urb~. ep4c,e-areas 4zotl"ing coordination-with affecte~cit s; ser~rise praviders-artd-i I"4 stO patties;-the-G n"%-desijnate-exc Wsive4gban tdrbaf~s-by-Ie~iskn#ivo-amendr~nt-to-izelicy~-5-$# tt►s-Gomprehorrstva-€racnework-Rlaq-for-the f. Not oppose proposed annexations to a city or special service district, which are in accord with an Urban Planning Area Agreement (UPAA)an Urban Service Agreement or a voter approved annexation Plan.-,8 nnexations to s eCial service districts that are consistent with an ado ted urban service agreement are deemed to be consistent with the Washington County Comprehensive Plan g. Upon annexation of the area in the vicinity of SW Garden Home Road and SW Oleson Road by the City of Beaverton consistent with the BeavertoniPortland Urban Service Boundary, the City of Portland shall consent to annexation by Beaverton of that area south of SW Garden Home Road and west of Oleson Road that is currently in Portland. h. For the Raleigh Hilts Center as shown on the acknowledged Metro 2040 Growth Concept Map, the affected jurisdictions of Beaverton, Portland, Washington County and Metro shall enter Into an urban planning agreement to assure implementation of the Urban Growth Management Functional Plan provisions relating to town centers, including the establishment of town center boundaries and demonstration of target capacities for jobs and housing. abcdef Proposed additions abcdef Proposed deletions Ordinance 614 Exhibit 1 July 15,203 Page 4 of 21 Worts with Citizen Participation organizations to identify and describe specific concerns related to possible future annexations of land t citis which Planning Area Agreements- be considered by the County duo ring renegottion t of Urban Community Support incorporation of new communities provided that incorporation will result in the provision of Support services in the most efficient and cost effective manner and is not in violation of an already existing Urban Planning Area Agreement between the County and an affected city. Cooperate in the development, adoption, and implementation of a master plan for library services and facilities based on a survey of County library needs; and, develop a financial plan for operating library services in the County, with emphasis on the establishment of a multiple funding base, with the involvement of the Washington County Cooperative Library System Citizen Advisory Board, cities, community libraries, school districts, the Tualatin Hills Park and Recreation District, and citizens. Enter into intergovernmental agreements with high growth school districts which are consistent with ORS 195.020 and ORS 195.110, and which contain at a minimum the following items: 1. An explanation of how objective criteria for school capacity in the Districts school facility plan will be used by the County; 2. School District involvement with the County's periodic review; and 3. How the County will coordinate comprehensive plan amendments and residential land use regulation amendments with the District, including notice of hearing. These intergovernmental agreements may be adopted by the Board of County Commissioners through Resolution and Order. Summary Findings and Conclusions public facilities and services necessary for growth in Washington County historically have been provided by a variety of unrelated special districts, local governments, and other agencies. Cooperation and coordination between service providers in developing plans and programming capital facilities has been limited. The County has the responsibility under State law to coordinate the timely provision of public facilities and services within the County. Due to the fad that the County itself does not provide a full range of urban services, the best means of fulfilling this responsibility-which will result in a better living environment for County residents--is the formal establishments of a strong coordination system between the County and all service providers and the adoption of urban service agreements. In 1993 the State Legislature adopted Senate Bill 122 [codified as ORS 195), which requires local • • - . nAnrnnc nrld arinnt urban service urban service provider of the following services' fire protection parks. recreation open space. Sewer, streets roads and public transit In addition to these services Washington County local iovemments - ....,.r....F..,..Ir1 nlcn ho nririrslSSed_ urban service for each urbanrservice U11Urban service agreements are applicable to land Inside the Regional Urban Growth Boundary, including incorporated and unincorporated areas. Urban service agreements will be a v_e important tool in ensurin the time) and efficient rowsiorts of public facilities and services within the County. abcdef Proposed additions absdef Proposed deletions Ordinance 614 Exhibit 1 July 15. 2003 Page 5 of 21 The County has the additional responsibility to its citizens of ensuring that the services needed to allow growth wUl be provided by the agency or agencies best able to do so in a coordinated, efficient and cost effective manner. Therefore. County review of and recommendations on annexation or incorporation proposals involving cities and special service districts is imperative. abcdef Proposed additions absdet Proposed deletions Ordinance 614 Exhrbif 1 July 15. 2003 Page 6 of 21 Delete the City of Portland Urban Service Area MaP 1 - Plate A of Policy 15. Cdy of Portland Urban ServicewArea Mao 1 City of Portland abcdef Proposed additions absde# Proposed deletions East Beaverton Urban Service Boundary Washington CoJMultnomah Co_ Boundary Ordinance 614 Exhibit 1 July 15.2003 Page 7 of 21 Delete the City of Portland Urban Service Area Map 1 - Plate B of Policy 15. City of Portland Urban Service Area Map 1 Plato B of Policy 15 abcdef Proposed additions abcdef Proposed deletions East Beaverton Urban Service Boundary Washington CoNultnomah Co. Boundary City of Portland City of Beaverton Ordinance 614 Exhibit 1 July 15.2003 Page 8 of 21 Delete the City of Portland Urban Service Area Map 1 - Plate C of Policy 15. 00~N, East Beaverton Urban Service Boundary Washington Co/Multnomah Co. Boundary City of Portland • Cdy of Beaverton abcdef Proposed additions abedef Proposed deletions Cdy of Portland Urban Service Area Map 1 Plate C o t Policy 15 Ordinance 614 Exhibit 1 July 15, 2003 Page 9 of 21 Delete the City of Portland Urban Service Area Map 1 - Plate D of Policy 15_ City of Portland Urban Service Area Map 1 Plate D of Policy 15 abcdef Proposed additions absdef Proposed deletions East Beaverton Urban Service Boundary !9 Washington CoJMuttnornah Co. Boundary City of Portland City of Beaverton Ordinance 614 Exhibit 4 July 15, 2003 Page 10 of 21 Delete the East Beaverton Urban Service Area Map 2 of Policy 15. East Beaverton URban Service Area Map 2 of Policy 15 Incorporated Area abcdef Proposed additions abGeE Proposed deletions East Beaverton Urban Service Boundary Washington Co./Multnomah Co. Boundary Ordinance 614 Exhibit 1 July 15, 2003 Page 11 of 21 Delete the City of Portland Urban Service Area Map 2 Plate A of Policy 15. City of Portland Urban Servicew Area /V Washington Co/Multnomah Co. Boundary gmffi~ jMNIMEM City of Portland abcdef Proposed additions abcdef Proposed deletions East Beaverton Urban Service Boundary Ordinance 614 Exhibit 1 July 15, 2003 Page 12 of 21 Delete the City of Portland Urban Service Area Map 2 - Plate B of Policy 15. City of Portland Urban Service Area Map 2 Plate B of Policy 15 abcdef Proposed additions abGdef Proposed deletions East Beaverton Urban Service Boundary Washington CoJMultnomah Co. Boundary City of Portland City of Beaverton Ordinance 614 Exhibit 1 July 15.2003 Page 13 of 21 Delete the City of Portland Urban Service Area Map 2 - Plate C of Policy 15. City of Portland Urban Service Area Map 2 Plato C of Policy 15 abcdef Proposed additions absdef Proposed deletions East Beaverton Urban Service Boundary Washington CoJMultnomah Co. Boundary City of Portland City of Beaverton Ordinance 614 Exhibit 1 July 15, 2003 Page 14 of 21 Delete the City of Portland Urban Service Area Map 2 - Plate D of Policy 7 S. East Beaverton Urban Servioo Boundary Washington Co./Multnomah Co. Boundary City of Portland City of Beaverton abcdef Proposed additions abGdof Proposed deletions Cdy of Portland Urban Service Area Map 2 Plate D of Policy 15 cietnancQ 61. Jury 15hied page 19, 012, .n m L w m .y m t EX E 0 U m 0 to •O CL O m a t0 y Q.. m E 01 _C 3 0 0 m -0 7 Y 1 ma , _ s ~ ordinance 614 Exhibit 1 July 15.2003 Page 16 of 21 The following map is added to policy 15 of the Comprehensive Plan For The Urban Area: Portland Urban Service Area Index Map P A d s s ab~adef Proposed additions abGdef proposed deletions y PoMand Urban Service Boundary Washington CoiWAInomah Co. Boundary Ordnance $14 Exhbit i July 15, 2003 Page 17 of 21 The following map is added to Policy 15 of the Comprehensive Plan For The Urban Area: City of Portland Urban Service Area Map A Washington ColMri[nomah Co. Baindary sufflam o+ ulwff~ CRY of Portland - - ........k...~...-..~~._. a~def Proposed additions abcdef Proposed deletions P04and Urban Service Boundary Ordinance 614 Exhibit 1 July 15, 2003 Page 18 of 21 The following map is added to Policy 15 of the Comprehensive Plan For The Urban Area: City of Portland Urban Service Area Map B P 4 b abcdef Proposed additions abGcW Proposed deletions Portland Urban Service Boundary Washington Ca./Multnomah Co. Boundary City of Portland Ordinance 644 Exhibit 1 July 15, 2003 Page 19 of 21 The following map is added to Policy 15 of the Comprehensive Plan For The Urban Area: City of Portland Urban Service Area Map C It a abcdef Proposed additions abcdef Proposed deletions b Portland Urban Service Boundary Washington Co lMultnomah Co. Boundary Milli Cify of Portland Ordinance 614 Exhibit 1 July 15, 2003 Page 20 of 21 The followirxj map is added to Policy 15 of the Comprehensive Plan For The Urban Area: City of Portland Urban Service Area Map D t t s S. x aabcdef Proposed additions abcdef Proposed deletions Portland Urban Service Boundary Washington Comuitnomah Co. Boundary City of Portland id C C13 s D m .c ,o EL m N m s m v CL E O U m s w. .0 Ell T O m 'IJ ar to CL w E W C 9 O a Co Ordinance 614 Exhibit i .July 15. 2003 Page 2 of 21 Ordinance 614 Exhibit 2 July 15.2003 Page 7 of 16 The Washington County - Tigard Urban Planning Area Agreement is amended as shown below: 8188 Washington County - Tigard Urban Planning Area Agreement THIS AGREEMENT is entered into (his45"'-day-0f0etobe{-, 1988 by WASHINGTON COUNTY, a political subdivision in the State of Oregon, hereinafter referred to as the "COUNTY", and the CITY OF TIGARD, an incorporated municipality of the State of Oregon, hereinafter referred to as the "CITY". WHEREAS, ORS 190.010 provides that units of local government may enter into agreements for the performance of any or all functions and activities that a party to the agreement, its officers or agents, have authority to perform; and WHEREAS, Statewide Planning Goal 42 (Land Use Planning) requires that City, County, State and Federal agency and special district plans and actions shall be consistent with the comprehensive plans of the cities and counties and regional plans adopted under ORS Chapter 197; and WHEREAS, the Oregon Land Conservation and Development Commission requires each jurisdiction requesting acknowledgment of compliance to submit an agreement setting forth the means by which comprehensive planning coordination within the Regional Urban Growth Boundary will be implemented; and WHEREAS the CITY and COUNTY have entered into cooperative a rents with special service districts for fire and life safety, water a..+,s recreation and open ace• sanit sewer, and surface water services consistent with ORS 195.020• and WFiER1;AS the CITY and COUNTY have entered into the Tigard Urban Service Agreement with Clean Water Services. Tigard Water District TriMet Tualatin Hiils Park and Recreation District, Tualatin Valle Fire and Rescue and Tualatin Valle Water District consistent with ORS 195.050 to 085• and WHEREAS, the COUNTY and the CITY, to ensure coordinated and consistent comprehensive plans, consider it mutually advantageous to establish: I . A site-specific Urban Planning Area within the Regional Urban Growth Boundary within which both the COUNTY and the CITY maintain an interest in comprehensive planning, abodef Proposed additions abc de€ Proposed deletions Ordinance 614 Exhibit 2 July 15.2003 Page 2 of 16 2. A process for coordinating comprehensive planning and development in the Urban Planning Area; 3. Policies regarding comprehensive planning and development in the Urban Planning area; and 4. A process to amend the Urban Planning Agreement. NOW THEREFORE, THE COUNTY AND THE CITY AGREE AS FOLLOWS: 1. Location of the Urban Planning Area The Urban Planning Area mutually defined by the COUNTY and the CITY is the Tigard I 1,Irban Service Area and includes the area designated on Exhibit "A':to this agreement. II. Coordination of Comprehensive Planning and Development A. Amendments to or Adoption of a Comprehensive Plan or Implementing Regulation 1. Definitions Comprehensive Plan means a generalized, coordinated land use map and policy statement of the governing body of a local government that interrelates all functional and natural systems and activities relating to the use of lands, including, but not limited to, sewer and water systems, transportation systems, educational facilities, recreational facilities, and natural resources and air and water quality management programs. "Comprehensive Plan" amendments do not include small tract comprehensive plan map changes. Implementing Regulation means any local government zoning ordinance, land division ordinance adopted under ORS 92.044 or 92.046 or similar general ordinance establishing standards for implementing a comprehensive plan. "Implementing regulation" does not include small tract zoning map amendments, conditional use permits, individual subdivision, partitioning or planned unit development approval or denials, annexations, variances, building permits and similar administrative-type decisions. 2. The COUNTY shall provide the CITY with the appropriate opportunity to participate, review and comment on proposed amendments to or adoption of the COUNTY comprehensive plan or implementing regulations. The CITY shall provide the COUNTY with the appropriate opportunity to participate, review and comment on proposed amendments to or adoption abc^, fe Proposed additions abcdet; Proposed deletions Ordinance 614 Exhibit 2 July 15, 2003 Page 3 of 16 of the CITY comprehensive plan or implementing regulations. The following procedures shall be followed by the COUNTY and the CITY to notify and involve one another in the process to amend or adopt a comprehensive plan or implementing regulation: a. The CrI'Y or the COUNTY, whichever has jurisdiction over the proposal, hereinafter the originating agency, shall notify the other agency, hereinafter the responding agency, of the proposed action at the time such planning efforts are initiated, but in no case less that 45 days prior to the final hearing on adoption. The specific method and level of involvement shall be finalized by "Memorandums or Understanding" negotiated and signed by the planning directors of the CITY and the COUNTY. The "Memorandums of Understanding" shalt clearly outline the process by which the responding agency shall participate in the adoption process. If, at the time of being notified of a proposed action, the responding agency determines it does not need to participate in the adoption process, it may waive the requirement to negotiate and sign a "Memorandum of Understanding". b. The originating agency shall transmit draft recommendations on any proposed actions to the responding agency for its review and continent before fmalizing. Unless otherwise agreed to in a "Memorandum of Understanding", the responding agency shall have ten (10) days after receipt of a draft to submit comments orally or in writing. Lack of response shall be considered "no objection" to the draft. c. The originating agency shall respond to the comments made by the responding agency either by a) revis; the final recommendations, or b) by letter to the responding agency explaining why the comments cannot be addressed in the final draft. d. Comments from the responding agency shall be given. consideration as part of the public record on the proposed action. If after such consideration, the originating agency acts contrary to the position of the responding agency, the responding agency may seek appeal of the action through the appropriate appeals body and procedures. e. Upon final adoption of the proposed action by the originating agency, it shall transmit the adopting ordinance to the responding agency as soon as publicly available, or if not adopted by ordinance, whatever other written documentation is available to properly inform the responding agency of the final actions taken. abedef Proposed additions absdef Proposed deletions Ordinance 614 Exhibit 2 July 15, 2003 Page 4 of 16 13. Development Actions Requiring Individual Notice to Property Owners 1. Definition Development Action Requiring Notice means an action by a local government which requires notifying by mail the owners of property which could potentially be affected (usually specified as a distance measured in feet) by a proposed development action which directly affects and is applied to a specific parcel or parcels. Such development actions may include, but not be limited to, small tract zoning or comprehensive plan amendments, conditional or special use permits, individual subdivisions, partitionings or planned unit developments, variances, and other similar actions requiring a hearings process which is quasi-judicial in nature. 2. The COUNTY will provide the CTCY with the opportunity to review and comment on proposed development actions requiring notice within the designated Urban planning Area. '1'he CITY will provide the COUNTY with the opportunity to review and comment on proposed development actions requiring notice within the CITY limits that may have an affect on unincorporated portions of the designated Urban Planning Area. 3. The following procedures shall be followed by the COUNTY and the CITY to notify one another of proposed development actions: a. The CTTY or the COUNTY, whichever has jurisdiction over the proposal, hereinafter the originating agency, shall send by first class mail a copy of the public hearing notice which identifies the proposed development action to the other agency, hereinafter the responding agency, at the earliest opportunity, but no less than ten (10) days prior to the date of the scheduled public hearing. The failure of the responding agency to receive a notice shall not invalidate an action if a good faith attempt was made by the originating agency to notify the responding agency. b. The agency receiving the notice may respond at its discretion. Comments may be submitted in written form or an oral response may be made at the public hearing. Lack of written or oral response shall be considered "no objection" to the proposal. c_ if received in a timely manner, the originating agency shall include or attach the comments to the written staff report and respond any concerns addressed by the responding agency in such report or orally at the hearing. abedef proposed additions abcdeif proposed deletions Ordinance 614 Exhibit 2 July 15, 2003 Page 5 of 16 d. Comments from the responding agency shall be given consideration as a part of the public record on the proposed action. If, after such consideration, the originating agency, the responding agency may seek appeal of the action through the appropriate appeals body and procedures. C. Additional Coordination Requirements 1. The CITY and the COUNTY shall do the following to notify one another of proposed actions which may affect the community, but are not subject to the notification and participation requirements contained in subsections A and B above. a. The CITY or the COUNTY, whichever has jurisdiction over the proposed actions, hereinafter the originating agency, shall send by first class mail a copy of all public hearings agendas which contain the proposed actions to the other agency, hereinafter the responding agency, at the earliest opportunity, but no less than three (3) days prior to the date of the scheduled public hearing. The failure of the responding agency to receive an agenda shall not invalidate an action if a good faith attempt was made by the originating agency to notify the responding agency. b. The agency receiving the public hearing agenda may respond at its discretion. Conundnts may be submitted in written form or an oral response may be made at the public hearing. Lack of written or oral response shall be considered "no objection" to the proposal. C. Comments from the responding agency shall be given consideration as a part of the public record on the proposed action. If, after such consideration, the originating agency acts contrary to the position of the responding agency, the responding agency may seek appeal of the action through the appropriate appeals body and procedures. III. Comprehensive Planning and Development Policies A. Active Planning Area 1. Definition Active Planning Area means the incorporated area and certain unincorporated areas contiguous to the incorporated area for which the CITY conducts comprehensive planning and seeks to regulate abcdef Proposed additions abcde# Proposed deletions Ordinance 614 Exhbit 2 July 16. 2003 Page 6 of 16 development activities to the greatest extent possible. The CITY Active Planning Area is designated as Area A on Exhibit "A". 2. The CITY shall be responsible for comprehensive planning within the Active Planning Area. 3. The CITY is responsible for the preparation, adoption and amendment of the public facility plan, required by OAR 660-11 within the Active Planning Area. 4. The COUNTY shall not approve land divisions within the Active Planning Area which would create lots less than 10 acres in size, unless public sewer and water service are available to the property. 5. The COUNTY shall not approve a development in the Active Planning Area if the proposal would not provide for, nor be conditioned to provide for, an enforceable plan for, redevelopment to urban densities consistent with CITY's Comprehensive Plan in the future upon annexation to the CITY as indicated by the CITY Comprehensive Plan. G. Approval of the development actions in the Active Planning Area shall be content upon provision of adequate urban services including sewer, water, storm drainage, streets, and police and fire protection. 7. The COUNTY shall not oppose annexation to the CITY within the CITY's Active Planning Area. B. Area of Interest 1. Definition Area of interest or Primary Area of Interest means unincorporated lands contiguous to the Active Planning Area in which the CITY does not conduct comprehensive planning but in winch the CITY does maintain an interest in comprehensive planning and development actions by the COUNTY because of potential impacts on the CITY Active Planning Area. The CITY Area of Interest within the Urban Planning Area is designated as Area B on Exhibit "A". 2. The COUNTY shall be responsible for comprehensive planning and development actions within the Area of Interest The COUNTY has entered into an intergovernmental agreement with the CITY for the CTTY to provide land development services on behalf of the COUNTY within the Area of Interest. Through this intergovernmental agreement the CITY abcdeF Proposed additions abcdW Proposed- deletions Ordinance 614 Exhibit 2 July 15, 2003 Page 7 of 16 also provides building services and specific road services to the area on behalf of the COUNTY- 3. The COUNTY is responsible for the preparation, adoption and amendment of the public facility plan required by OAR 660-11 within the Area of Interest. ¢ The G sideF,equestrr-fer-at3ff xati Hls4fl4he-Area-0~st sabje e-Mlowing: :Me Gff y- hall-not-require-ant xafien-ef-lands4n4heA e&-o_ }ntemst to peevisien-c►~ises-fer elevelepttteett- , b. -Annex-atfens-by the j'J~:ithinAhe rea-o terest-shall-not efeato4slvt4s-imless-the-GRY deelaregits4ntent-to•ee~-the island-annexatiom.. e-----4!h ' mple-te-a-pkbiscite-e"ther-representnti" rnean& t'epeanexatioii-in-dme4AetzgerAneU-es&6ommunity Plaumng-Area; whic4 gtonZqua-e,-within4he GFFY-Auea:-o€-late-,mT-riot-sentfafy-t&4hwiaregoin&'=o4 :'v ,.r:,c = oetlts-te-annex-hnd-aEleaowledges-the-f~t~et itxdividteal-property►-ovmem4o,uuwx-to-the CV-pumum to Afegon-Revise4ZWute9- a gmement lisl3%-fiA"-e €-of-tle eFn may change . abodef Proposed additions abcde€ Proposed deletions Ordinance 614 Exh6d 2 July 15. 2003 Page a of 16 C. Annexations 1 The COUNTY and CITY recognize the CITY as the ultimate service provider of the urban services specified in the Tigard Urban Service Agreement. The COUNTY also recomizes the CITY as the ultimate local oovemance provider to all of the territory in the Tigard Urban Service Area including unincorporated properties So that all properties within the Tigard Urban Service Area will be served by the CITY, the COUNTY and CITY will be supportive of annexations to the CITY. 2. The CITY and COUNTY desire to transfer COUNTY services to the CITY in an orderly and efficient manner upon annexation so that service provision to residents and businesses will not be interrupted or diminished. 3 In order to provide for the orderly transfer of COUNTY services to the CITY the CITY and COUNTY recognize annexation plans as the most appropriate method to annex yroperties to the CITY. Annexations to the CITY however, shall not be limited to an annexation plan and the CITY and COUNTY recognize the rights of the CITY and property owners to annex properties using the other provisions provided by the Oregon Revised Statutes. All annexations shall be consistent with the provisions of the Tigard Urban Service Agreement. 4 _ So that there will be an orderly transfer of COUNTY services to the CITY as a result of annexations the CITY and COUNTY all enter into an inter governmental agreement which specifies how the two will comply with the requirements of Section I G. of the Tigard Urban Service Agreement no later than February 2.2004. The CITY agrees in principle to a plebiscite or other representative means for annexation in the Metzger/Progress Community Planning Area within the CITY Area of Interest Not contrary to the foregoing the CITY reserves all of its rights + ,annex and aclrnowledges the rights of individual property owners to annex to the CITY pursuant to Oregon Revised Statutes. G Upon annexation of land within the Area of Interest to the CITY, the CITY agrees to convert COUNTY plan designations to CITY plan designations which most closely approximate the density, use provisions and standards of COUNTY designations Furthermore, the CITY agrees to maintain this designation for one year after the effective date of annexation unless both the CITY and the COUNTY Planning Directors agree at the time of annexation that the COUNTY designation is outdated and an amendment may be initiated before the one year period is over. abd--e Proposed additions abGM Proposed deletions Ordinance 614 Exhibit 2 July 15, 2003 Page 9 of 16 GD. Special Policies 1. The CITY and the COUNTY shall provide information of comprehensive planning and development actions to the Community Planning Organizations (CPO) through the notice procedures outlined in Section III of this Agreement. 2. At least one copy of any COUNTY ordinance which proposes to (1) amend the COUNTY comprehensive plan, (2) adopt a new plan, or (3) amend the text of the COUNTY development code shall be mailed to the CITY within five (5) days after its introduction. 3. At least one copy of any COUNTY ordinance which proposes to rezone land within one (1) mile of the corporate limits of the-CITY shall be mailed to the CITY within five (5) days after its introduction. 4. We City of Tigard, City of Beaverton and Washington County have agreed to the following stipulations regarding the connection of Murray Boulevard from Old Scholls Ferry Road to the utterscetion of SW 121se Avenue and Gaarde Street: a. The City of Tigard, City of Beaverton and Washington County agree to amend their respective comprehensive plans to reflect the following functional classification and design considerations: 1. Designation: Collector 2. - Number of Travel Lanes: 2 (plus turn lanes at major intersections 3. Bike Lanes: Yes 4. Right-ofWay: 60 feet (plus slope casements where necessary) 5. Pavement Width 40 foot minimum 6. Access: Limited 7. Design Speed: 35 M.P.H_ 8. Minimum Ttirning Radius: 350 to 500 feet 9. Parking Facilities: None provided on street abcdef Proposed additions absdef Proposed deletions Ordinance 614 Exhbit2 July 15, 2003 Page 10 of 16 10. Upon verification of need by traffic analysis, the connection may be planned to eventually accommodate additional lanes at the Murray/Old Seholls Ferry and Murray/New Scholls Ferry intersections. It. The intersection of the SW 135h Avenue and Murray Boulevard connection will be designed with Murray Boulevard as a through street with 135`h Avenue terminating at the Murray connection with a 'I" intersection. 12. The general alignment of the Murray Boulevard connection is illustrated in Exhibit "B". b. Any changes to the land use designations in the Murray Boulevard connection area shall be coordinated with all jurisdictions to assure that traffic impacts are adequately analyzed. C. The City of Tigard, City of Beaverton and Washington County shall support improvements to the regional transportation system as outlined in the adopted Regional Transportation Plan (RTP). d- LWr-evements to SW Gowde tmeVbewee. V.'r14"-A'Venua-nd Pasifo-Highway-9 9W4should-ossmr-EOins 5. The COUNTY and the CITY will execute a Memorandum of Understanding outlining the methodology for transferring COUNTY records regarding land use activities to the CITY when property is annexed to the CITY. The MefaeFwWam of derstandhig-A lie Faber 31; 1~8&: IV. Amendments to the Urban Planning Area Agreement A. The following procedures shall be followed by the CITY and the COUNTY to amend the language of this agreement or the Urban Planning Area Boundary: 1. The CITY or COUNTY, whichever jurisdiction originates the proposal, shall submit a formal request for amendment to the responding agency. 2. The formal request shall contain the following: a. A statement describing the amendment abcdef Proposed additions abW Proposed deletions Ordinance 614 Exfiibit 2 July 15. 2003 Page 11 of 16 b. A statement of findings indicating why the proposed amendment is necessary. e.. If the request is to amend the planning area boundary, a map which clearly indicates the proposed change and surrounding area. 3. Upon receipt of a request for amendment from the originating agency, the responding agency shall schedule a review of the request before the appropriate reviewing body, with said review to be held within 45 days of the date the request is received. 4. The CITY and COUNTY shall make good faith efforts to resolve requests to amend this agreement. Upon completion of the review, the reviewing body may approve the request, deny the request, or rfuake a determination that the proposed amendment warrants additional review. If it is determined that additional review is necessary, the following procedures shall be followed by the CITY and COUNTY: a. If inconsistencies noted by both parties cannot be resolved in the review process as outlined in Section IV (3), the CITY and the COUNTY may agree to initiate a joint study. Such a study shall commence within 90 days of the date it is determined that a proposed amendment creates an inconsistency, and shall be completed within 90 days of said date. Methodologies and procedures regulating the conduct of the joint study shall be mutually agreed upon by the CITY and the County prior to commencing the study. b. Upon completion of the joint study, the study and the recommendations draw from it shall be included within the record of the review. The agency considering the proposed amendment shall give careful consideration to the study prior to making a final decision. 19. Wier to the tie iev . ife study4he-fellewk%4epies: L The faasi~andin » finis ingFeSpensibility4a -2. --'F'i 2asibilit" - d cost -elfeetiveness-e€the contim g to pfevWe bc~speetien-end-plaft abcdef Proposed additions absde€ Proposed deletions Ordinance 614 Exhbit 2 July 15.2003 Page 12 of 16 administer development- f '°a " itilin-the--aEtiva planning-ate: 'reposed mvisions4G-this-Agreernen l 4xwensidered-by4heQT* anda GOUNW as seen as afiell--is of above es i e-enstruint-and ~uimtnen ordinane-e-hea gs and•adeptiert-proeess: CB. The parties will jointly review this Agreement every two (2) years to evaluate the effectiveness of the processes set forth herein and to make any amendments. The review process shall comrnence two (2) years from the date of execution and shall be completed within 60 days. Both parties shall make a good faith effort to resolve inconsistencies that may have developed since the previous review. If, after completion of the 60-day review period inconsistencies°still remain, either party may terminate this Agreement. C The COUNTY and CITY in conjunction with other Washington County cities, shall begin in 2004 to uodate all county - city urban planning area agreements so they address planning issues and initiatives that have occurred since 1988. V. This UFbaft-glarming ~4rea Agreement-Fepeal^. n lanrung-Aaea .This Ameement shall become effective upon full execution by the COUNTY and the CITY and shall then repeal and replace the Washington County Tigard Urban Planning Area Agreement dated October 25, 1988. 'The effective date of this ageement shall be the last date of signature on the signature pages. Tltis.A greement-semmenc . IN WITNESS WHEREOF the parties have executed this Urban Planning Area Agreement on the date set opposite their signatuires. CITY OF TIGARD By Date: ,2 19 $Q ~o Mayor Approved as to Form: BY City Attorney abed ef Proposed additions absdet Proposed deletions Ordinance Q14 Exhibit 2 Juty 15.2003 Page 13 of 16 WASHINGTON COUNTY By Chair, Board of County Commissioners Date: 1 29-99 Approved as to Form: By: County Counsel By Date; 12moo Recording Secretary abaiel Proposed additions abcde€ Proposed deletions Ordinance 614 Exhibit'2 July 15, 2003 Page 14 of 16 Delete Exhibit A of the Washington County - Tigard Urban Planning Area Agreement that commenced on December 19, 1988 as shown below: abc def Proposed additions W)edef Proposed deletions :s c m m co m rn C G C l0 a c to A m rn O U c 0 CD S eo m 0 Q :n w y R C R E c L C O .O a Ordinance 614 pa4e19ot16 Ordinance 614 Exhibit 2 July 15, 20013 Page 16 of 16 This map remains unchanged as "Exhibit B" of the Washington County - Tigard Urban Area Planning Agreement abcdof Proposed additions abcdef Proposed deletions Tigard-Tualatin School District Parents • Community Leaders • Youth Leaders your difference Sports is Coaches • Everyone interested in making a It's time to create positive change! join us Clay Roberts presentation "For You and with You" What Young People NEED To Succeed 40 Developmental Assets Workshop October 8d' 7 to 9 p.nz. Fowler Middle School 10865 SW Walnut Street • Tigard r you. If you arc a parent, grandparent, hwith, yocare about ung people~Behpazt of a larger moovement Come learn how to change the way adults connec n. to better support and value our youth. ~ The Search Institute has spent more than 40 years engaged in researching adolescent N development and its connection to community change. m For more information and to RSVP, contact: c~ Tigard-Tualatin School District 503 431-4000 or 503 431-4022- Search Institute Website www search-institute.orit r40 Developmental Assets 9lb , Ai _ Search Institute has identified the following building blocks of healthy development HEALIM VOUTN that help young people grow up healthy, caring, and responsible. CATEGORY ASSET NAME AND DEFINITION Support 1. Family support-Family life provides high levels of love and support. 2. Positive family communication-Young person and her or his parent(s) communicate positively, and young person is willing to seek advice and counsel from parent(s). 3. Other adult relationships-Young person receives support from three or more nonparent adults. 4. Caring neighborhood-Young person experiences caring neighbors. 5. Caring school climate--School provides a caring, encouraging environment. 6. Parent involvement in schooling-Parent(s) are actively involved in helping young person succeed in school. 7. Community values youth-Young person perceives that adults in the community value Enwowennent youth. Youth as reseurces-Young people are given useful roles in the community. 8 . 9. Service to others--Young person serves in the community one hour or more per week 10. Safety-Young person feels safe at hoax, at school, and in the neighborhood. 11. Family boundaries-Family has clear ndes and consequences and monitors the young Boundaries A person's whereabouts. Expectations; 12. School boundaries--School provides clear rules and consequences. 13. Neighborhood boundaries-Neighbors take responsibility for monitoring young people's behavior. 14. Adult role models-Parent(s) and other adults model positive, responsible behavior. 15. Positive peer influence-Young person's best friends model responsible behavior. 16. High expectations-Both parent(s) and teachers encourage the young person to do well. 17. Creative activities-Young person spends three or more hours per week in lessons or Constructive practice in music, theater, or other arts. Use of Tirne 18. Youth programs-Young person spends three or more hours per week in sports, clubs, or organizations at school and/or in the community. 19. Religious community-Young person spends one or more hours per week in activities in a religious institution. 20. Tune at home-Young person is out with friends 'with nothing special to do' two or fewer nights per week. 21. Achieveenent motivation-Young person is motivated to do well in school. Commitment 22. School engagement-Young person is actively engaged in learning. to Learning 23. Homework-Young person reports doing at least one hour of homework every school day. 24. Bonding to school-Young person cares about her or his schooL 25. Reading for pleasure-Young person reads for pleasure three or more hours per week. Positive 26. Caring-Young person places high value on helping other people. 27. Equality and social Mice-Young person places high value on promoting equality and Values reducing hunger and poverty. 28. Integrity-Young person acts on convictions and stands up for her or his beliefs. 29. Honesty-Young person 'tells the truth even when it is not easy' 30. Responsibility-Young person accepts and takes personal responsibility. 31. Restraint-Young person believes it is important not to be sexually active or to use alcohol or other drugs. 32. Planning and decision making-Young person knows how to plan ahead and make choices. Social ersonal competence-Young person has empathy, sensitivity, and friendship skills. Inter 33 Competencies p . 34. Cultural competence-Young person has knowledge of and comfort with people of different cultural/racial/ethnic backgrounds. 35. Resistance skills-Young person can resist negative peer pressure and dangerous situations. 36. Peaceful conflict resolution-Young person seeks to resolve conflict nonviolently. • 37. Personal power-Young person feels he or she has control over 'things that happen to me.' Positive 38, Self-esteem-Young person reports having a high self-esteem. Identity 39. Sense of purpose-Young person reports that 'my life has a purpose.' 40. Positive view of personal future-Young person is optimistic about her or his personal future. This page may be reproduced for educational, noncorrxnercial uses only. From Heattfry Communities • Healthy lbuM Tod Kt copyright ® 1998 by Search Institute, 700 S. Third Street. Suite 210. Minneapolis, MN 55415; phone 800-M-7828; Web site: www.seamb*tsWute.org. S+ud y AGENDA ITEM # SP S;, Dn FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the Washington County Cooperative Library Services funding formula and proposed WCCLS Library Operational Levy. PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The purpose of this presentation is to provide City Council information on the funding formula for Washington County Cooperative Library Services (WCCLS) and the proposed WCCLS Library Operational Levy. STAFF RECOMMENDATION This is an informational item. INFORMATION SUMMARY For Fiscal Year 2003/04 an interim reimbursement formula has been implemented. As a result of the failure of the WCCLS operational levy in November 2002, all jurisdictions received less operational funding from Washington County for FY 2003/04. Recently a three-year funding formula for reimbursement to jurisdictions was adopted by WCCLS. The approval of this formula concludes 18 months of meetings and discussions to resolve the formula issue. This new formula will be implemented in Fiscal Year 2004/05. The attached spreadsheets outline the projected revenues the City of Tigard may receive for the operational funding of the library. These projections are based on the successful passage of the WCCLS Library Operational Levy in May 2004. The spreadsheets also forecast the funding decline if the levy is not successful. At this time, staff is prepared to answer questions. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #2: A wide array of opportunities for life-long learning are available in a variety of formats and used by the community. ATTACHMENT LIST 1. Set of WCCLS spreadsheets FISCAL NOTES N/A N 'w o O ~ M haOM Of f0ao i co Nn~I~n~r'rMi., O N w d A a ro g m M w LL LL_~ rO~~NV aoV 7 LL V d 0 q ' C w _ m m 07 N m 0 a w 09 69 - 15 ! Q o0 00 C0 E 0 0 C o v~ > O O H V 2 I o > 04 69 ~i 2 6~ t✓~11'V C N O j O ~ O rW Nf ti +J ~ M M O O ~ NI ~ ~I OA I C C ~ ~ O (a O pp Oyy s~ O ~ O ~ 9 h I ~ A ~ M ~ O W co ti ~ f O t p t D m c ~Y Q i N p O V N 7 N 1 C O ~ C co 'IT t O O/ N (O N N ~ a N p Q v O M a c N M fV ~ V « I m rn O M N p IA Cb ~ M N CO m ~ N e ln M M 1~ O) O OD N I!') M ao ~ O O O CI Iff ~ N O i M co ~ O ~ 'Q r M M O ~ ~ s~ 0 0 M N m M ~ p 1 11~ 00D CND I(j In - M ~ CA M O ti N In OD 000 N g r.. ~Y! 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CND ' a) m I~r M A O P - L C7 O O O N c0 m - - C? 3 7 m F N CA D D O ^ ~ M In q O N rn V N M O (D O CC O = ~ ( ~ 12 N Ld C6 109 - N - N fA CA to N 9 N 9 N 9 d 9 E/ 9 69 69 w ul> O O M N 0 W C O o M W CA N Cn 0 C r- M O co In M CD ; O O O E R CCf Z ~FF r C ti CD m CCD I-- O ~ N m d: _ _ ~ V ~ g CO 0 V 0 'ln C`pN C6 C V M M C 9 09 C/ 9 6 9 to 69 t9 019 69 CA 6 9 69 0 (D O 0) H 0 2 CD 2 O C (0 E O ' a) m t J m m U Cg LL CO _ S Cg I- F- ~i I>0 Agenda Item No. C~- meeting of '57 2 e R PROCLAMATION World Population Awareness Week WHEREAS, water Is vital to the sustainabllity of life and has no existing substitute; and WHEREAS, the world's population of 6.3 billion is projected to Increase to nearly 9 billion before leveling off, and WHEREAS, the population of the United States exceeds 291 million and it is estimated to Increase to 600 million by the year 2100; and WHEREAS, a recent study revealed that 58 areas of the United States - from Florida and Georgia to western Texas to northern California and southern Oregon, as well as most of heartland U.S.A. - are water stressed; and WHEREAS, 1.2 billion people worldwide already lack an adequate safe water supply; and WHEREAS, 5 - 7 million people die annually from water-related diseases, Including 2.2 million children under the age five; and WHEREAS, 20 percent o; the world's population in 30 countries face water shortages today, a figure expected to rise to 30 percent of the world's population In 50 countries by 2025; and WHEREAS, many water shortages stem from Inefficient use, or unsustainable use of underground water In aquifers, which can take thousands of years to replace; and WHEREAS, the theme of World Population Awareness Week 2003 Is "Water: Our Most Precious Natural Resource." NOW THEREFORE BE IT RESOLVED THAT 1, James E. Griffith, Mayor of Tigard, on behalf of the 1 . entire City Council, do hereby proclaim: o October 20 25, 2003 as World Populatlon Awareness Week and urge all of our citizens to conserve water whenever and wherever they can and, further, reflect on ways to ensure adequate safe water supplies for future generations: Dated this day of 2003. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. James E. Griffith, Mayor City of Tigard Attest: City Recorder AGENDA ITEM NO. y1- VISITOR'S AGENDA DATE : SEPTEMBER 23, 2003 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED S - C) IUAS~ 00MM-Mee VISITOR'S AGENDA Page 1 Agenda Item No. 3. 1 Council Meeting of 10 - 2 8 "03 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING September 23, 2003 Mayor Grifflth called the meeting to order at 6:31 p.m. Council Present: Mayor Griffith; Councilors Dirksen, Moore, Sherwood, and Wilson. STUDY SESSION > UPDATE ON THE WASHINGTON COUNTY COOPERATIVE LIBRARY SERVICES (WCCLS) FUNDING FORMULA AND PROPOSED WCCLS LIBRARY OPERATIONAL LEVY For Fiscal Year 2003/04 an interim reimbursement formula was implemented. Because the WCCLS operational levy failed in November 2002, all jurisdictions received less operational funding from Washington County for FY 2003/04. Recently a three-year funding formula for reimbursement to jurisdictions was adopted by WCCLS. The approval of this formula concludes 18 months of meetings and discussions to resolve the formula issue. This new formula will be implemented in Fiscal Year 2004/05. The Library Director and Council discussed the spreadsheets contained in their meeting packet that outlined the projected revenues the City of Tigard may receive for the operational funding of the library. These projections are based on the successful passage of the WCCLS Libraryb Operational Levy In May 2004. The spreadsheets also forecast the funding decline if the levy is not successful. Tigard noted its concern at the Cooperative Library Advisory Board (CLAB) meetings about the current funding formula and Tigard argued for consideration of a service population formula rather than a formula based on circulation and collection development. While the formula now being used appears to benefit Tigard in the short run (especially if the operating levy passes in May), a service- based formula would be sustainable and fluctuate less. However, the County Board of Commissioners approved the formula recommended by CLAB for a circulation-based formula. It is likely that adjustments to the amounts allocated to jurisdictions will occur more frequently. > REVIEW OF URBAN PLANNING AREA AGREEMENT (UPAA) WITH WASHINGTON COUNTY (See Consent Agenda - Item 4.13) Tigard City Council Meeting Minutes - September 23, 2003 Page 1 Community Development Director Hendryx reviewed the draft agreement with the Council. The proposed amendments perform a maintenance function. Mr. Hendryx noted that the two new urban growth areas adjacent to Tigard will be added to the Agreement by an amendment at a later date. The new Agreement contains general provisions about the future transfer of County services to the City and future annexations into the City. > CITY MANAGER REVIEW Council discussed this Item after the Business Meeting portion of this agenda. Councilor Moore suggested that separate goals be considered for the City Manager. One idea was that goals could be set for the Manager during the Council's goal-setting meeting usually held In January of each year. Council members said they would like to have time set aside on Council agendas to discuss City policies, issues, and to explore new ideas. The Council then discussed the following topics: • Community Development Code Review Council members reflected on how to regularly review the Community Development Code. One thought was to establish a committee to periodically review the Code and recommend changes. Mayor Griffith said that while he was not opposed for the Code to be periodically updated, such updates should not occur too frequently. As an example of the need to review the Development Code, Council discussed the intent of the Planned Development section of the code, which was to promote innovation. Concern was expressed that the intent was not being realized. City Manager Monahan suggested the Council discuss the Planned Development section of the Community Development Code at its November Council Workshop Meeting. Council members discussed the recent issues and the settlement of the Brown case and the public records request by the Oregonian. City Manager Monahan noted the information was made available to the Tigard Times as well. Council members discussed the Bull Mountain Annexation Plan and the Inquiries and questions received so far. In response to concerns expressed by Councilor Moore, City Manager Monahan reviewed the options available for annexation. There was discussion on whether the March election is too soon. At this time, the City's Tigard City Council Meeting Minutes - September 23, 2003 Page 2 efforts are to inform the residents as much as possible about annexation 20 years of study and discussion. Mr. Monahan noted the annexation plan includes aerial photos of the area 20 years ago and the area as it Is now developed - a lot of opportunity has been lost. The decision now is what to do from this point forward. ADMINISTRATIVE ITEMS Senator Burdick and Representative Williams will attend the Business Meeting; question cards are available to the public if they wish to pose a question to the legislators. - Discuss moving the City Attorney Review from October 14 (Study Session) to November 18 (Study Session) - Attorney review will be on October 14. - Reminder - Clay Roberts Presentation on 40 Developmental Assets Workshop on October 8, 7-9 p.m., Fowler Middle School. RSVP - Contact TTSD at 503-431-4000 or 503-431-4022 (Distribute flyer) - Mayor Griffith will attend. - PGE - Portland issue - reviewed latest information Bull Mountain Annexation Plan - "coffee meeting" calendar - schedule is being developed. First staff will work with the names already submitted and then schedule meetings so they are geographically distributed. The first community meeting will be on November 19 at Fowler Middle School. Two more meetings will be held - one in January (Deer Creek) and one in February (a City location). Update on the Balloon Festival Planning effort - Another Planning meeting will be held on October 13 or 14. Atfalati has expressed an interest In assisting this effort and taking on a greater role. - Invitation from Storm Smith on behalf of Tualatin Valley Fire and Rescue for a lunch with Mayor and Council on November 13 or November 20. - Council selected November 20. - Update on the Tigard-Tualatin School District Meeting Agenda (October 20, 6:30 p.m. In the Tigard Water Auditorium) - City Manager reviewed some possible topics for discussion. - Discuss Downtown Revitalization Strategy Scheduling - Task Force will be meeting with the City Council on October 21 at the Workshop meeting. City received a TGM grant for the downtown in the amount of $117,000. Also, tentatively scheduled is another discussion about downtown revitalization at the November 25 Workshop Meeting with Mr. ]eff Tashman. Councilor Wilson shared some information from Alan Zell, as a possible connection for the efort in the downtown. EXECUTIVE SESSION: Not held Council meeting recessed: 7:31 p.m. 1. BUSINESS MEETING Tigard City Council Meeting Minutes - September 23, 2003 Page 3 1.1 Mayor Griffith called the City Council at Local Contract Review Board meeting to order at 7:36 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Dirksen, Moore, Sherwood and Wilson 1.3 Pledge of Allegiance 1.4 Council Communications 8T Liaison Reports - None 1.5 Call to Council and Staff for Non-Agenda Items - None 2. PROCLAMATION - Mayor Issued the following proclamation a. World Population Awareness Week, October 20-25, 2003 The theme of World Population Awareness Week 2003 is. "Water: Our Most Precious Natural Resource." Water is vital to the sustainability of life. The world's population of 6.3 billion is expected to increase to nearly 9 billion before leveling off. Twenty percent of the world's population face water shortages today, a figure expected to rise to 30 percent by 2025. A global commitment for sustainable water management is necessary to provide basic water requirements for drinking, cooking and sanitation. With the concurrence of this City Council, the City of Tigard proclaims the week of October 20-25 as World Population Awareness Week. 3. VISITOR'S AGENDA - No visitors signed up to speak. 4. CONSENT AGENDA: Motion by Councilor Dirksen, seconded by Councilor Sherwood, to approve the Consent Agenda as follows: 4.1 Reappoint Forrest Nabors and Irene Moszer to the Budget Committee - Resolution No. 03 - 36 (Irene Moszer was present and after the Consent Agenda was approved, Mayor acknowledged Ms. Moszer and presented her with a City of Tigard Volunteer lapel pin.) 4.2 Appoint Jeff ]urrens to the Building Appeals Board in the Fire Marshall Position - Resolution No. 03 - 37 4.3 Appoint ]ason Ashley to the Park and Recreation Advisory Board - Resolution No. 03 - 38 4.4 Appoint Rob Callan to the Tree Board - Resolution No. 03 - 39 4.5 Approve Budget Amendment #3 to Increase Appropriations for Funding of Bonita Park and Embedded Crosswalk - Resolution No. 03 - 40 4.6 Approve Budget Amendment #4 to Recognize and Appropriate a Donation to the Tigard Police Department for Staff Training and Bike Safety Programs - Resolution No. 03 - 41 4.7 Approve Budget Amendment #5 to Increase Appropriations for Funding of the Annual Membership Dues to the Regional Economic Development Partners - Resolution No. 03 - 42 Tigard City Council Meeting Minutes - September 23, 2003 Page 4 4.8 Approve Budget Amendment #6 to Increase Appropriations for Funding the Remaining Balance of Affordable Housing Assistance Given to Community Partners for Affordable Housing in Fiscal Year 2002-03 - Resolution No. 03 - 43 4.9 Approve Budget Amendment #7 to Increase Appropriations for Funding of Sanitary Sewer Reimbuisendme District 8 Projects ccept Resolution ExpNo. end3 D- 44 omestic Amendment 4.10 Approve Budget Preparedness Grant Funds - Resolution No. 03 - 45 4.11 Approve Budget Amendment #9 to Recognize and Appropriate Funds from the Fiscal Year 2003-04 State Marine Board Grant for the Operation and Maintenance of Boat Ramp Facilities - Resolution No. 03 - 46 nations 4.12 Approve Budget Amendment #10 to Correct the Schedule of Appropriations of Budget Amendment # 1 - Resolution No. 03 - 47 Tigard Urban 4.13 Approve Proposed Amendments to the Washington County - Planning Area Agreement and the Washington County Comprehensive Framework Plan - Resolution No. 03 - 48 Digital Electronic 4.14 Approve Revisions to City Wide Personnel Ti lePolicies, Pe "Personal Article Assistants Communications, Adding a New (PDA)" - Resolution No. 03 - 49 4.15 Local Contract Review Board: a. Award the Water Quality Analysis and Collection Services Contract to Alexin Analytical Laboratories The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Sherwood - Yes Councilor Wilson - Yes 5. DISCUSSION WITH STATE SENATOR GINNY BURDICK AND STATE REPRESENTATIVE MAX WILLIAMS Senator Burdick 8t Representative Williams were present. Representative Williams commented that this last session was the longest in Oregon's history. The first part of the session was devoted to balancing the budget for the previous session. Then, the Legislature turned its attention to its traditional tasks: current budget, PERS reform, lodging tax, judiciary matters. The last component of the session was devoted to balancing the budget ($2 billion shortfall). Options were to borrow or raise taxes. The Legislature passed a short-term income tax surcharge, which may be placed before the voters (initiative petition). Senator Burdick noted that on the "big" votes, she and Representative Williams voted similarly. She expressed appreciation for Page 5 Tigard City Council Meeting Minutes - September 23, 2003 Representative Williams's leadership toward tax reform. Senator Burdick reminded those present that her No. 1 priority was and is education. She advised that a number of policy issues were addressed by the Legislature; however, these issues did not make the headlines (i.e., tobacco laws, Internet sales to minors). A joint committee of 12 House Representatives and 8 Senators will continue to work on options for a major tax overhaul. The Legislature will reconvene in Special Session in June 2004 to consider these options. Discussion ensued on the hotel tax, change to building codes, daycare and childcare issues, State Dept. of education vs. local school district regulations, large classroom sizes, factors to be evaluated economic reviewing development, scores clean up of forest ands to structure, hunger in Oregon, economic prevent fires. Representative Williams referred to the next two years and: challenge - if the tax measure fails, then $1 billion will need to be cut from the state's budget (education, human services, public safety and other programs). opportunity - reform the tax structure 6. CONSIDER WAIVING PURCHASING RULE 70.020 "SCREENING AND GAARDESERVICE SELECTION POLICY ESOONPERSONAL STREETCRETA N NG/ WAOLL ENGINEERING SERVIC PROJECT In April 2002, the City entered into an Engineering Services Contract with DeHaas 81 Associates for retaining wall design for the Gaarde Street Improvements - Phase 2 Project. This contract ~ developed contract that was terminated bydesigns e Cpty due to the separate engineering poor quality o ur . The original contract with DeHaas 8t Associates was let under Purchasing Rule 70.020 (3) "Direct Appointment Procedure" and totaled $8,800. Work under the contract included the review of existing drawings prepared by the previous engineering firm and providing corrections to the existing plans and details. As the project proceeded, additional required services came to light that should have been competitively let but were added, by amendment, to the DeHaas 8t Associates contract with the City. The increase in the scope of the project has largely developed as City staff and DeHaas 8t Associates were forced to discard the work done by the previous engineering firm and redesign the project. In all there have been four Page 6 Tigard City Council Meeting Minutes - September 23, 2003 amendments to the work under the DeHaas and Associates original contract totaling $68,000. While the original contract with DeHaas 8t Associates met the requirements of Purchasing Rule 70.020, the subsequent amendments did not. Staff should have presented the entire project, specifically the amendments to the Local Contract Review Board once the total of the project exceeded $25,000. Upon discovery of the required additional work for the project, staff further should have prepared a Request for Proposal and advertised the work accordingly. However, stopping the design process to solicit for a new consultant would have required that new consultant to become familiar with the issues, then redo and recertify work already completed by DeHaas az Associates. Given the extent of work already completed and the need to finish the design work so the project could be bid at the most opportune time for favorable bids, staff proceeded to amend the scope of work of the existing contract. The timely completion of the design work allowed bidding the project n early spring of 2003 resulting in a low bid that was $1.3 million less than the Engineer's Estimate and $450,000 less than the next higher bid. Staff has taken steps to ensure situations such as this will not occur in the future. These steps will include a Purchasing Office review of contracts and amendments, along with bid and proposal documents, and the inclusion of a detailed summary outlining each agreement and the process used to solicit the said agreement, prior to signature, are detailed in the City's Purchasing and Contracts Manual. The Manual, currently undergoing committee review, will be distributed to all departments and staff will be provided with training of the City's purchasing and contracting rules. Council, sitting as the Local Contract Review Board (LCRB), proceeded to vote on the proposed resolution. Motion by Board Member Moore, seconded by Board Member Wilson, to adopt LCRB Resolution No. 03-01: LCRB RESOLUTION NO. 03-01 - A RESOLUTION WAIVING PURCHASING RULE 70.020 "SCREENING AND SELECTION POLICY FOR PERSONAL SERVICE CONTRACTS" FOR ENGINEERING SERVICES ON THE GAARDE STREET RETAINING WALLS PROJECT The motion was approved by a unanimous vote of Board members present: Board Chair Griffith - Yes Board Member Dirksen - Yes Board Member Moore - Yes Tigard City Council Meeting Minutes - September 23, 2003 Page 7 Board Member Sherwood - Yes Board Member Wilson - Yes 7. COUNCIL LIAISON REPORTS: None 8. NON AGENDA ITEMS: None > Council resumed the Study Session meeting. See above for summary of discussion. 9. EXECUTIVE SESSION: Not held 10. AD]OURNMENT: 9:37 p.m. Attest: n. mayor, city 1ara Date: /n- c7 ) IieMn%caMyk \2=103 IC10C a_~, tluu f LC Llgrcx~ Catherine eat ey, ity Recorder Tigard City Council Meeting Minutes - September 23, 2003 Page 8 AGENDA ITEM # 41 FOR AGENDA OF September 23, 2003 ISSUE/AGENDA TITLE CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ~j PREPARED BY: Susan KoeppinQ v DEPT HEAD OK 1 CITY MGR OK LA~ ISSUE BEFORE THE COUNCIL Reappoint Irene Moszer and Forrest Nabors to the Budget Committee. STAFF RECOMMENDATION Reappoint Irene Moszer and Forrest Nabors to the Budget Committee. INFORMATION SUMMARY Irene Moszer was appointed in February, 2002 to complete the term vacated by Craig Dirksen when he was elected to City Council. That term has just expired. Forrest Nabors was appointed in March, 2003 to complete the term that was vacated by the resignation of Greg Zuffrea. Ms. Moszer and Mr. Nabors are each eligible to be appointed for an initial three-year term. OTHER ALTERNATIVES CONSIDERED Delay action on these appointments. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Biographical information on Irene Moszer and Forrest Nabors FISCAL NOTES None Biographical information on Budget Committee Appointees September 2003 Irene Moszer in the northwest part of Tigard, north of Pacific Highway. She has resided in this community for about 3 three years. Ms. Moszer is Vice President of Finance and Administration of Pacific University in Forest Grove. She has an extensive history of community service. Forrest Nabors lives near the center of Tigard, and has been a resident of Tigard for five years. He is employed as Vice President in sales and marketing. He and his family expect to reside in Tigard for a long time. He, too, has an extensive history of community service. AGENDA ITEM FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY 4a Sept 23 2003 ISSUE/AGENDA TITLE Appoint Jeff Jurrens to the Buildin A eals Board PREPARED BY: Susan Koe in DEPT HEAD OK I V-~ CITY MGR OK'd ISSUE BEFORE THE COUNCIL Appoint Jeff Jurrens to the fire marshall position on the Building Appeals Board. STAFF RECOMMENDATION Appoint Jeff Jurrens to the fire marshall position on the Building Appeals Board. INFORMATION SUMMARY The fire marshall position on the Building Appeals Board was originally held by Gene Birchill. His recent resignation left the position open. Jeff Jurrens is the fire marshall for the Hillsboro Fire Department. He expressed an interest in filling this position, and was interviewed by the Mayor's Appointments Advisory Board on August 28, 2003. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIN 1 Biographical information about the appointee FISCAL NOTES None Building Appeals Board Appointee, Fire Marshall position September 23, 2003 Jeff Jurrens is the Fire Marshall for the City of Hillsboro. He has been employed in the fire service for 13 years, and code enforcement since 1987. Jeff is a member of several professional organizations. AGENDA ITEM # FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A ointment of Jason Hsme lu uic rain aiiu - - - PREPARED BY: Susan Koepping !~CW~EPT HEAD OK TY MGR OK ISSUE BEFORE THE COUNCIL Appoint Jason Ashley to the park and Recreation Advisory Board to complete the tenn initiated by Kristin Gaston. STAFF RECOMMENDATION Appoint Jason Ashley to the park and Recreation Advisory Board to complete the terns initiated by Kristin Gaston. INFORMATION SUMMARY Mr. Ashley currently serves as alternate to the Park and Recreation Advisory Board. By the resolution before the City Council, he would be appointed to complete the term initiated by Kristin Gaston, who resigned when she moved out of Oregon. That term expires December 31, 2006. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Information about the candidate FISCAL NOTES none 1:\ADM\SUSANK\TASKFORC\TASKFORC\TASKFORCE\PARKS&RECADVISBRD\SUM'031NITIAL APPOINTMENTS.DOC Biographical information on Park and Recreation Advisory Board appointee Jason Ashley has lived in Tigard for one year near Summerlake and Jack Parks. He holds a Bachelors degree in Business and Marketing, and is employed as a project manager for a financial record-keeping company. September 2003 AGENDA ITEM # L~ ~l FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A omt Koo t:auan io tnu i mr, DVAIu. PREPARED BY: Susan Koeppin DEPT HEAD OK CITY MGR OK- ISSUE BEFORE THE COUNCIL Appoint Rob Callan to the Tree Board. STAFF RECOMMENDATION Appoint Rob Callan to the Tree Board. INFORMATION SUMMARY Rob Callan was originally appointed to serve as alternate #1 to the Tree Board in April 2003. The resolution before the City Council would appoint Mr. Callan as a member of the Tree Board to complete the term that opened with the resignation of Brooks Gaston. Mr. Gaston held the position that was initiated by David Cory, an appointee to the original Tree Board. This term expires April 30, 2005. OTHER ALTERNATIVES CONSIDERED none VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: The city will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Information about the candidate FISCAL NOTES There is no-cost associated with this action. Ii. Biographical information on Tree Board Appointee September 23, 2003 Rob Callan is self-employed as a travel consultant and was previously employed in banking. He lives in central Tigard and has resided in Tigard for 9 years. Rob has previously volunteered on Adopt-A-Stream projects in Tigard. AGENDA ITEM # L ,5 FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #3 TO THE FY 2003-04 ADOPTED BUDGET TO INCREASE APPROPRIATIONS FOR FUNDING OF BONITA PARK AND EMBEDDED CROSSWALK PREPARED BY: Michelle Wareing DEPT HEAD OK_ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council amend the FY 2003-04 Adopted Budget to increase appropriations to fund Bonita Park and its embedded crosswalk? STAFF RECOMMENDATION Staff recommends approval of this budget amendment. INFORMATION SUMMARY The Bonita Park and Embedded Crosswalk projects were originally budgeted in FY 2002-03. These projects are mainly funded by a CDBG grant. During the FY 2003-04 budget process, it was projected that construction would begin and that part of the project costs would be incurred in FY 2002-03. It was anticipated that these costs would be paid for with part of the CDBG grant. Therefore, the total costs of the projects and the total CDBG grant were not carried over into the FY 2003-04 Adopted Budget. However, due to additional HUD requirements (granting authority of the CDBG grant), the bid process and construction were delayed and no costs were incurred in FY 2002-03. Bids have been received and awarded for both the park and crosswalk construction and their total exceeds the adopted budget amounts by $70,236. The total CDBG grant is $165,400. However, only $90,400 of grant was carried-over into the FY 2003-04 adopted budget. Therefore, the $75,000 that was not carried-over needs to be appropriated. The difference between the additional revenues and costs will be placed in contingency. OTHER ALTERNATIVES CONSIDERED Do not approve this budget amendment and, therefore postpone construction again. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution with Attachment A approving the budget amendment. FISCAL NOTES This amendment increases grant revenues by $75,000, increases the Parks Capital Improvement Plan (CIP) budget by $70,236, and increases contingency by $4,764. AGENDA ITEM # 'Li, Lo, FOR AGENDA OF September Q,2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A resolution approving Budget Amendment #4 to the FY 2003-04 Budget to recognize and appropriate a donation to the Tigard Police Department for staff training and bike safety programs. PREPARED BY: Craig Prosser DEPT HEAD OK Vl CITY MGR OK - f ISSUE BEFORE THE COUNCIL Should the Council amend the FY 2003-04 Budget to recognize and appropriate a donation of $2,532 to allow the Crime Prevention Officer to attend a national crime prevention conference? STAFF RECOMMENDATION Approve Budget Amendment #4 INFORMATION SUMMARY As part of the FY 2003-04 Budget process, all City departments, including the Police Department, reduced funds for travel and training, including eliminating funding for attendance at national conferences. One of the conferences attended by the Crime Prevention Officer in the past that was of value was the National Crime Prevention Conference in Washington DC. Because of the reduction in funding, the CPO would have been unable to attend the conference this year. A member of the Tigard community heard of the cutback and the CFO's inability to attend this conference. This individual made an anonymous donation to allow the CPO to attend the National Crime Prevention Conference and to provide funding for bike safety programs. This budget amendment recognizes that donation as revenue to the City's General Fund and increases travel and training appropriations in the Police Department to pay for the conference. OTHER ALTERNATIVES CONSIDERED 1. Do not approve the Budget Amendment. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY NA ATTACHMENT LIST Resolution, including Attachment A to the resolution. FISCAL NOTES This amendment increases the General Fund by the amount of the donation - $2,532. AGENDA ITEM # q - q FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #5 TO THE FY 2003- 04 BUDGET TO INCREASE APPROPRIATIONS FOR FUNDING OF THE ANNUAL MEMBERSHIP DUES TO THE REGIONAL ECONOMIC DEVELOPMENT PARTNERS PREPARED BY: Tom Imdieke DEPT HEAD OK 4~ - CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council amend the FY 2003-04 budget to increase appropriations to fund the annual membership to the Regional Economic Development Partners? STAFF RECOMMENDATION Staff recommends approval of this budget amendment. INFORMATION SUMMARY At the City Council's August 26, 2003 business meeting, approval was given for the City to accept an invitation to join the Regional Economic Development Partners as a member. The Regional Partners were formed more than 10 years ago to work to attract business to the area. The Partners have developed a six-month work plan as a catalyst for a regional action plan for creating a region which continually responds to changing economic factors. The City Council had earlier expressed interest in exploring the creation of an economic development program for the City. By becoming a member of this partnership, the City has the advantage of participating in an established program that has experience in economic development. OTHER ALTERNATIVES CONSIDERED Do not approve this budget amendment and, therefore, not approve funding for the membership. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Tigard Beyond Tomorrow Growth and Growth Management - "local and small businesses are encouraged as an important part of our community and economy." The strategy is to attract, retain, and assist local businesses. ATTACHMENT LIST Resolution with Attachment A approving the budget amendment. FISCAL NOTES This amendment transfers $5,000 from the General Fund Contingency to the Community Development Administration budget within the Development Services Program. AGENDA ITEM # Z4. S FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #6 TO THE FY 2003- 04 BUDGET TO INCREASE APPROPRIATIONS FOR FUNDING THE REMAINING BALANCE OF AFFORDABLE HOUSING ASSISTANCE GIVEN TO COMMUNITY PARTNERS FOR AFFORDABLE HOUSING (CPAH) IN FY 2002-03 PREPARED BY: Tom Imdieke DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council amend the FY 2003-04 budget to increase appropriations for funding the remaining balance of Affordable Housing Assistance given to Community Partners for Affordable Housing (CPAH) in FY 2002-03. STAFF RECOMMENDATION Staff recommends approval of this budget amendment. INFORMATION SUMMARY On January 8, 2003, the City Council awarded housing fee assistance to CPAH to offset building permit fees unposed on proposed repairs to the Greenburg Oaks Apartments. At that time, the City Council awarded $4,500 in fee assistance. Under the Affordable Housing Fee Assistance Guidelines," an applicant who has been awarded financial assistance has up to two years to use the funds. As of June 30, 2003, CPAH had only used $2,392 of the original funds awarded. In order for the remaining balance of $2,108 be available to CPAH, the adopted FY 2003- 04 Adopted Budget needs to be amended to provide for the additional appropriation. OTHER ALTERNATIVES CONSIDERED Do not approve this budget amendment and not provide the remaining balance available to CPAH to use this fiscal year. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management Goal #3 calls for the City to encourage and support "private sector programs to maintain diverse and affordable housing." ATTACHMENT LIST Resolution with Attachment A approving the budget amendment. FISCAL NOTES This amendment transfers $2,108 from the General Fund Contingency to the Social Services/Community Event budget within the Community Services Program. AGENDA ITEM # Z- 1.q FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING BUDGET AMENDMENT #7 TO THE FY 2003- 04 BUDGET TO INCREASE APPROPRIATIONS FOR FUNDING OF SANITARY REIMBURSEMENT DISTRICT PROJECTS -4Af~- PREPARED BY: Tom Imdieke DEPT HEAD OK_ CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council amend the FY 2003-04 budget to increase appropriations to fund Sanitary Reimbursement District projects? STAFF RECOMMENDATION Staff recommends approval of the budget amendment. INFORMATION SUMMARY At the City Council's August 26, 2003 business meeting, approval was given to the City Engineer to form two Sewer Reimbursement Districts, No. 28 (SW O'Mara, McDonald Streets) and No. 29 (SW Park Street and Derry Dell Court). Through the City's Neighborhood Sewer Extension Program, the City installs public sewers to each lot within the Reimbursement District and the owners reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. The FY 2003-04 Adopted Budget includes $750,000 for this program in the Sanitary Sewer Fund. The total estimated cost of the two districts approved is $852,559. There are also two other projects where funds need to be carved over into this fiscal year for completion. Therefore, additional appropriations need to be made within the fund to cover the projected costs of the two districts. This budget amendment would transfer funds from the Sanitary Sewer Fund's Contingency to the Capital Improvements budget within the fund. OTHER ALTERNATIVES CONSIDERED Do not approve this budget amendment and, therefore, not approve funding for the projects. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST Resolution with Attachment A approving the budget amendment. FISCAL NOTES This amendment transfers $214,000 from the Sanitary Sewer Fund Contingency to the Capital Improvements budget within the Sanitary Sewer Fund. a AGENDA ITEM # L~ 1 0 FOR AGENDA OF September 23 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A resolutionttapproving Budget Amendment #8 to the FY 2003-04 Budget to accept r _ T~_.-......arann rant T11nl~C PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the Council amend the FY 2003-04 Budget to accept a grant of $21,945 from the US Office for Domestic Preparedness and increase appropriations in the Police Department? STAFF RECOMMENDATION Approve Budget Amendment #8 INFORMATION SUMMARY The US Office of Domestic Preparedness has made grant funds available to local police, fire, and emergency responder departments to enhance their capability to respond to cases of terrorism. The City of Tigard has applied for a grant under this program, and in July was awarded a grant of $21,945. Grant fiord will be used to purchase a variety of equipment such as personal protective equipment (gas masks and cartridges, chemical resistant coveralls, gloves, and respirators), logistical support equipment, and detection equipment. No local match is required for this grant. OTHER ALTERNATIVES CONSIDERED Do not approve Budget Amendment #8, thereby declining the grant. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY NA ATTACHMENT LIST Resolution, including Attachment A FISCAL NOTES This budget amendment will increase grant revenues in the General Fund by $21,945 and it will increase appropriations in the Community Services Program (Police Department) by the same amount. MEMORANDUM /-1,10 cf . x3.03 TO: Honorable Mayor and City Council FROM: Michelle Wareing, Budget & Financial Anal DATE: September 18, 2003 RE: Budget Amendment #8 - Domestic Preparedness Grant Funds The City was just recently notified by State that additional funds in the amount of $5,698 were going to be added to the original Domestic Preparedness Grant of $21,945. These additional funds increase the total grant to be awarded to $27,643. Since this information was provided after the Budget Amendment #8 Packet was submitted, the Resolution and its Exhibit A need to be revised. CITY OF TIGARD, OREGON RESOLUTION NO. 03- A RESOLUTION APPROVING BUDGET AMENDMENT #8 TO THE FY 2003-04 BUDGET TO ACCEPT AND EXPEND DOMESTIC PREPAREDNESS GRANT FUNDS WHEREAS, The US Office for Domestic Preparedness is making grant funds available to local police, fire, and emergency responder department to enhance their ability to respond to incidents of terrorism, and WHEREAS, The City of Tigard \Ciof or a grant from this program, and WHEREAS, On July 9, 2003, thard was awarded a grant of $21,945 , and WHEREAS, it is necessary to Y 2003-04 Budget to recognize these grant revenues and to increase appropriations to allow of the funds. NOW, THEREFORE, BE IT RESOLVED by \Gen, City Council that: SECTION 1. The FY 2003-04 Budget of the ard is hereby amended as shown in Attachment A to this resolution to increaFund Grant revenues by $21,9 45 and to increase appropriations in the Comices Program (Police Department). SECTION 2. This resolution is effective immediately upon PASSED: This day of ATTEST: 2003. Mayor - City of Tigard City Recorder - City of Tigard RESOLUTION NO. 03 - Page 1 Attachment A FY 2003-04 Budget Amendment # 8 FY 2003-04 Budget Revised Revised Amendment Revised Budget # 8 Bud et General Fund Resources Beginning Fund Bala ce Property Taxes Grants Interagency Revenues Development Fees & Charges Utiltity Fees and Charges Miscellaneous Fees and Charges Fines and Forfeitures Franchise Fees and Business Tax Interest Earnings Bond/Note Proceeds Other Revenues Transfers In from Other Funds Total Requirements Community Service Program Public Works Program Development Services Program Policy & Administration Program General Government Program Expenditures Total Debt Service Capital Improvements Transfers to Other Funds Contingency Total Requirements Ending Fund Balance Grand Total 7,065,185 7,065,185 9,115,977 9,115,977 39,700 21,945 61,645 2,162,454 2,162,454 290,000 290,000 0 0 163,000 163,000 434,127 434,127 \ 2,748,865 2,748,865 56,304 156,304 \ 0 0 ',6,032 36,032 2,227,982 2,227,982 $24,439,626\ $21,945 $24,461,571 9,479,289 \21,945 9,501,234 2,470,000 2,470,000 2,367,828 2,367,828 310,775 310,775 0 0 $14,627,892 $21,94 $14,649,837 $0 $0 $0 $0 $3,931,116 $ ,931,116 $978,105 78,105 $19,537,113 $21,945 $19,55 058 4,902,513 41902,5 $24,439,626 $21,945 $24,461,571 AGENDA ITEM FOR AGENDA OF CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY y, II September 23, 2003 ISSUE/AGENDA TITLE A resolution approving Budget Amendment #9 to the FY 200-04 Bucl~ ct to recognize and a ro riate funds from the FY 2003-04 State Marine Board Grant for the o eratlon and 111allitclianc of boat ramp facilities. DEPT HEAD OK CITY MGR OK PREPARED BY: Cral Prosser _ ISSUE BEFORE THE COUNCIL Should the Council amend the FY 2003-04 Budget to accept and appropriate $3,000 from the Ore-ull Stale NI II"1llr Board for the operation and maintenance of boat ramp facilities at Cook Park? STAFF RECOMMENDATION Approve Budget Amendment #9 INFORMATION SUMMARY The Oregon State Marine Board makes annual grants to jurisdictions which operate boat landings and other marine facilities. These funds are restricted to the operation and maintenance of those facilities and do not require a local match. The FY 2003-04 grant of $3,000 was not included in the FY 2003-04 Budget of the City of Tigard. Budgct Amendment #9 recognizes these grant funds and increases expenditures in the Public Works Program (Parks Division) budget to allow expenditure of these funds. OTHER ALTERNATIVES CONSIDERED Do not approve Budget Amendment #9 and decline the grant funds. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY NA ATTACHMENT LIST Resolution, including Attachment A FISCAL NOTES This amendment will increase General Fund revenues by $3,000, and will increase appropriations by the same amount. AGENDA ITEM # L~ I a FOR AGENDA OF Sentember 23, 2003 CITY OF TIGARD, OREGON I' COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE APPROVING BUDGET AMENDMENT OF BUDGET AMENDMENT ##10 CORRECTING SCHEDULE OF APPROPRIATIONS d L/ PREPARED BY: Tom Imdieke DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve a resolution correcting a typographical error on Attachment A of Budget Amendment #1 relating to the funding of the Tualatin Basin Natural Resources Coordinating Committee work program. STAFF RECOMMENDATION Staff recommends approval of the resolution. INFORMATION SUMMARY At the July 8, 2003 business meeting, the City Council approved Budget Amendment #1 that approved funding for the work program of the Tualatin Basin Natural Resources Coordinating Committee in the amount of $5,568. However, a typographical error was made on Attachment A to the resolution approving the amendment. Tile program budget affected is actually Development Services Program rather than the Community Service Program as indicated on the original attachment and approved by the City Council. This resolution corrects the typographical error. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution with Attachment A correcting the typographical error. FISCAL NOTES No impact AGENDA ITEM # 1-1 1 3 FOR AGENDA OF Sept 23 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE PREPARED BY: Beth St. Amand DEPT HEAD OK ~WAWTY MGR OK ISSUE BEFORE THE COUNCIL Review proposed amendments and consider adopting a resolution approving Washington County's request to amend the UPAA. STAFF RECOMMENDATION That Council review the proposed amendments and adopt the proposed resolution. INFORMATION SUMMARY The purpose of Washington County's Ordinance No. 614 is to amend to the Washington County - Tigard Urban Planning Area Agreement and the Washington County Comprehensive Framework Plan for the Urban Area to make them consistent with the recently adopted Tigard Urban Service Agreement (TUSA), which took effect on February 3, 2003. The TUSA establishes the Tigard Urban Service Area, which is also the City of Tigard's ultimate boundary, and identifies the long-term service providers of urban services. The proposed amendments perform a maintenance function, updating previously adopted documents. In summary, the amendments to the Washington County - Tigard Urban Planning Area Agreement (UPAA) revise Tigard's planning area boundary to make it identical to the service area; allow for annexation plans; and add general provisions about the future transfer of County services to the City and future annexations into the City. A summary of the proposed changes is attached (Attachment 1). UPAA amendment procedures require the Tigard City Council to review the proposed amendments and approve, deny or determine that the amendments need additional review. The Washington County Board of Commissioners will complete its review of the amendments at its October 7`h meeting. OTHER ALTERNATIVES CONSIDERED Modify the proposed resolution and adopt, or make a determination that the proposed amendments warrant additional review and notify the County. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal #2 - Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST Attachment 1: Washington County Staff Report Summarizing Proposed Land Use Ordinance No. 614: Proposed Amendments to the Comprehensive Framework Plan For The Urban Area and the Washington County - Tigard Urban Planning Area Agreement. Attachment 2: Proposed Resolution Approving Washington County's Proposed Amendments to the Washington County -Tigard Urban Planning Area Agreement and the Washington County Comprehensive Framework Plan for the Urban Area. FISCAL NOTES N/A l:\LRPLN\beth\COUNTY SERVICE AGREEMENTS\AIS 9 23 03.doc Tigard City Council Packet Attachment 1 August 27, 2003 To: Washington County Planning Commission From: Brent Curtis, Planning Manager Department of Land Use and Transportation Subject: PROPOSED LAND USE ORDINANCE NO. 614 - Proposed amendments to the Comprehensive Framework Plan For The Urban Area and the Washington County - Tigard Urban Planning Area Agreement to make them consistent with the adopted Tigard Urban Service Agreement STAFF REPORT For the September 3, 2003, Planning Commission Hearing (The public hearing will begin no sooner than 1:30 p.m.) 1. RECOMMENDATION Conduct the public hearing and recommend to the Board of County Commissioners to adopt Ordinance No. 614 as filed. II. OVERVIEW The purpose of Ordinance No. 614 is to make Washington County's Comprehensive Plan consistent with the recently adopted Tigard Urban Service Agreement. The Tigard Urban Service Agreement became effective on February 3, 2003. This agreement establishes the Tigard Urban Service Area, which is also the City of Tigard's ultimate boundary. The agreement also identifies who will be the long-term service providers of the following urban services: fire, law enforcement, water, sewer, storm water, roads, park and recreation, open space, and public mass transit. The Tigard Urban Service Agreement was adopted to comply with the provisions of Oregon Revised Statutes (ORS) 195, generally referred to as Senate Bill 122 (S13 122). III. ANALYSIS The proposed amendments to Policy 15 of the Comprehensive Framework Plan For The Urban Area (Plan) incorporate the boundary of the Tigard Urban Service Area and identify which agencies are the designated long-term providers of the urban services identified above. The proposed amendments to the Washington County - Tigard Urban Planning Area Agreement Planning Commission Staff Report for September 3, 2003 Ordinance No. 614 August 27, 2003 Page 2 (UPAA) revise the boundary of the Tigard Urban Planning Area so that it is identical to the Tigard Urban Service Area boundary. (The Tigard Urban Planning Area is the area within the UGB which the county and city each have an interest in land use and transportation planning and development.) General provisions about the future transfer of county services to the city and future annexations into the city are also proposed to be added to the UPAA. A summary of the proposed changes is described below. In 1993 the State Legislature adopted SB 122, which requires local governments to work together to establish urban service boundaries and adopt urban service agreements. Urban service agreements are applicable to land inside the Regional Urban Growth Boundary (UGB), including incorporated and unincorporated areas. SB 122 requires local governments to determine who will be the ultimate urban service provider of the following services: fire protection, parks, recreation, open space, sewer, streets, roads, and public transit. In addition to these services, Washington County local governments decided that law enforcement and storm water services should also be addressed. Washington County, the City of Tigard, other Washington County cities, several special service districts, and Metro have worked since 1995 to establish the urban service boundary for the Tigard area and identify who will be the long-term service providers of urban services within the Tigard Urban Service Area. The Tigard Urban Service Area includes the territory within Tigard's current city limits and urban unincorporated properties that have been identified to become part of the city some time in the future. A map of the Tigard Urban Service Area is shown in Attachment A. Table 1 describes who are the current providers of the services addressed in the Tigard Urban Service Agreement. Table 1 also describes who will be the long-term providers of these services to the area. Table 1 Tigard Urban Service Area Providers Service Current Provider Long-Term Provider Parks, Recreation & Open Space None Tigard Fire Protection TVFR TVFR Water TigardlI VWD/TWD TigardlrVWD Sewer & Storm Water Tigard/CWS Tigard/CWS Streets & Roads Tigard/Wash.Co./ODOT Tigard Public Transit TriMet TriMet Law Enforcement Tigard/Wash.Co. Sheriff Tigard Notes: (1) Washington County and ODOT will be responsible for major through roads on the Countywide and State highway systems. TVFR = Tualatin Valley Fire and Rescue TV WD = Tualatin Valley Water District TWD = Tigard Water Districts CWS = Clean Water Services (formerly Unified Sewerage Agency) Wash.Co. = Washington County ODOT = Oregon Department of Transportation Planning Commission Staff Report for September 3, 2003 Ordinance No. 614 August 27, 2003 Page 3 The Individual Notice describing proposed Ordinance No. 614, prepared by the Land Use Ordinance Advisory Commission, was mailed to the list of 456 individuals on the General Notification List on August 20, 2003. A copy of this notice was also sent to the Planning Commission at that time. Notice of the proposed ordinance was also sent to Washington County cities and special service districts. A copy of the ordinance was sent to the Washington County Citizen Participation Organizations and the Committee for Citizen Involvement. A display advertisement regarding the proposed ordinance was published in The Hillsboro Argus and the Washington County Weekly section of The Oregonian on August 14, 2003. As part of the Planning Division's 2003 Work Program, the Board of County Commissioners identified this topic to be considered in 2003. IV. SUMMARY OF CHANGES PROPOSED BY ORDINANCE NO. 614 Policy 15 of the Comprehensive Framework Plan For The Urban Area (Exhibit 11 1. The policy statement is amended to use the correct title for special service districts and the Portland Metropolitan Boundary Commission is deleted and replaced with Metro. The boundary commission was deleted because it no longer exists and its responsibilities were transferred to Metro. 2. New Implementing Strategy c. is added which calls for Washington County, its cities and special service districts, and Metro to develop urban service agreements for all territory inside the UGB. Strategy c. identifies the urban services that are to be addressed in an urban service agreement. Subsection 1.New identifies the long-term service providers of urban services to the Tigard Urban Service area. 3. Strategy e. is deleted because it is no longer needed due to the addition of new Strategy c, which requires the adoption of urban service agreements. 4. Strategy f. is amended to clarify that it is applicable to annexations to cities and special service districts. It is also amended to state the county will not oppose annexations that comply with an urban service agreement or a voter-approved annexation plan. Finally, a provision is added which specifies that special service district annexations that are consistent with an urban service agreement are consistent with Washington County's Comprehensive Plan. 5. The Summary Findings and Conclusions section is amended to include a paragraph which describes the statutory provisions for urban service agreements. 6. The existing maps which show the City of Portland's Urban Service Area (pages 6 through 14) are deleted and replaced with four new maps (pages 16 through 20), which depict the identical urban service area but in a format that is more user friendly. A new map showing the boundary of the Tigard Urban Service Area is added (page 21). Planning Commission Staff Report for September 3, 2003 Ordinance No. 614 August 27, 2003 Page 4 Washington County Tigard Urban Planning Area Agreement (Exhibit 21 1. The current effective date of the UPAA is deleted (page 1). The effective date for the amended agreement will be located at the end of the UPAA (page 13). 2. A reference to the cooperative agreements Washington County and Tigard have entered into with the special service districts is added (page 1). A reference is also added to the Tigard Urban Service Agreement (page 1). 3. Section I of the UPAA is amended to state that the boundary of the Tigard Urban Planning Area is the same as the boundary of the Tigard Urban Service Area (page 2). 4. Current Section III B. 2 is amended to reference the existing intergovernmental agreement between Washington County and the City of Tigard whereby the county transferred to the city responsibility for land development services for the unincorporated areas in the city's Area of Interest (page 6). 5. Subsection III B. 4 is deleted and is replaced with the provisions in new Subsection III C. Subsection III C. addresses issues associated with future annexations to the city (page 8). 6. Subsection III D. 4 d is deleted because the specified improvements to SW Gaarde Street have been completed (page 10). 7. The last sentence of Subsection III D. 5 d. is deleted. The timing for the execution of this provision will be determined in the future through the general update of all urban planning area agreements which will begin in 2004 (page 10). 8. Subsection IV B. is deleted because the described studies have been completed (page 11). 9. New Subsection V C. is added which requires the county and the city, in conjunction with other cities, to update all of the Washington County urban planning area agreements beginning in 2004 (page 12). wpshare\2003 Ord\Ord 613\Ord 614 9-3-03 PC staffreport.doc AGENDA ITEM # L l I Lj FOR AGENDA OF September 23.2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Revision to Article 45.0. Electronic Communications City of Tigard City Wide Personnel Policies addin Personal Digital Assistants PREPARED BY: Sandy Zodrow DEPT HEAD OK ~~---ITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council adopt this revision to the City of Tigard City Wide Personnel Policies, Article 45.0, Electronic Communications, adding a new section titled "Personal Digital Assistants (PDA)" covering polices regarding the use and purchase of PDA's? STAFF RECOMMENDATION Staff recommend that Council adopt this revision to Article 45.0 INFORMATION SUMMARY Network Services has recently spent time with Executive Staff discussing the use and procedures associated with Personal Digital Assistants (PDA), commonly referred to as Palm Pilots or Pocket PCs. Although not many City staff utilize this type of electronic equipment at this time, it was decided that there needed to be certain guidelines established regarding the use, access and purchase of this equipment. The attached Exhibit "A" reflects a proposed revision to the current City wide Personnel Policies, Article 45.0, Electronic Communications, which would add this section. In addition to Executive Staff, this article has been reviewed by TPOA and OPEU. OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST See Exhibit "A", proposed revision to City Wide Personnel Policies, Article 45.0, Electronic Communications, Personal Digital Assistants (PDA). FISCAL NOTES Any costs for equipment will be budgeted within departments AGENDA ITEM # y• / S -,A FOR AGENDA OF C1, Z~ . n3 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE PREPARED BY: Sally Mills / Joe Barrett DEPT HEAD OK and CITY MGR OK 1 ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board award contract for water quality analysis and collection services to the laboratory scoring the highest in response to City's Request for Proposals? STAFF RECOMMENDATION Staff recommends that the LCRB award a contract for water quality analysis and collection services to Alexin Analytical Laboratories based upon their proposal in response to the City's Request for Proposals. INFORMATION SUMMARY In accordance with the rules and regulations outlined by the Oregon Department of Human Services - Drinking Water Program's OAR Chapter 333, the City, in conjunction with an approved laboratory, must perform a variety of drinking water analyses to monitor water quality. The type of analysis performed and quantity of samples collected are based upon the type of water source and population served. These analyses include, but are not limited to, total coliforms, organics, disinfection by-products, and nitrates. In response to these needs, the City issued a Request for Proposals for water quality analysis and collection services on August 14, 2003. Proposals were due on August 28, 2003 and the City received proposals from two firms. The proposals were scored in accordance with the following: Firm Qualifications 35 points Proposed Fee 35 points Local Experience 15 points References 15 points Scores for the two laboratories submitting proposals were as follows: Alexin Analytical Laboratories 99.67 MWH Laboratories 88.33 Based on the detailed review of the proposals, staff recommends the City award a contract for water quality analysis and collection services to Alexin Analytical Laboratories. The contract shall be for a period of one (1) year with the City retaining the rights to two (2) additional one (1) year options. OTHER ALTERNATIVES CONSIDERED 1. Reject all proposals and re-advertise for new proposals. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST N/A FISCAL NOTES The total cost of the first year of this contract shall not exceed $45,000. Citizen Question for Senator Burdick or Representative Williams Please complete this card and give it to the City Recorder prior to the beginning of the meeting. Question: U l~T CgN b e G10/, Xo A&I y(► ~ '4N j r" /IIGGa(,t~ a'L ~d -Akt_ !/j Ti&A4Ld_Q., d GTA7-F_ BF ©RI.CsoIV CIVC-e `Tif ast.~ o~~'rce MesS Direct question to: hY o-2. 5 p eati4r-5 a Name: ~i4-! 14~i¢i✓ ~lc-IZpOC.~ Address•: p• D • /90)6 a 3I G,s Ok 9 7-z 9/ Questions will be posed to State Legislators as time permits. Thank you for your interest! i Citizen Question for Senator Burdick or Representative Williams Please complete this card and give it to the City Recorder prior to the beginning of the meeting. Question: -Ff ol` ov af'.4 n L l J, . P__ _ 91 , Address: Questions will be posed to State Legislators as time permits. Thank you for our interest! iALCLL 4uesnon to: ivy Name: AI ,TAB/ //.1-117,, - AGENDA ITEM # IS FOR AGENDA OF September 23, 2003 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Discussion with State Senator Ginny Burdick and State Representative Max Williams PREPARED BY: Cathy Wheatley DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL A discussion with State Senator Ginny Burdick and State Representative Max Williams on issues of interest to Council. STAFF RECOMMENDATION Identify issues of interest or concern for Senator Burdick and Representative Williams. INFORMATION SUMMARY The Legislative Assembly convened in January of this year and adjourned in August. Senator Burdick and Representative Williams will attend this meeting to update Council on legislative activities. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Communication Goal #1, Action Committee Strategy: "Encourage public participation through accessibility and education." FISCAL NOTES None. I: A MPACKET'03\20030826WAX & GINNY AIS.DOC AGENDA ITEM # ~ P FOR AGENDA OF C1 Q Z, D~ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION WAIVING PURCHASING RULE 70.020 "SCREENING AND SELECTION POLICY FOR PERSONAL SERVICE CONTRACTS" FOR ENGINEERING SERVICES ON THE GAARDE STREET RETAINING WALLS PROJECT. PREPARED BY: Gus Duenas /Joe Barrett DEPT HEAD OK O ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board waive Purchasing Rule 70.020 "Screening and Selection Policy for Personal Services Contracts" for Engineering Services on the Gaarde Street Retaining Walls Projects'.' STAFF RECOMMENDATION Waive Purchasing Rule 70.020 allowing Engineering Department to complete the redesign of project in a timely and cost effective manner which is essential to providing the best opportunity for low construction bids. INFORMATION SUMMARY In April of 2002, the City entered into an Engineering Services Contract with DeHaas & Associates Im- rctainim_ wall design for the Gaarde Street Improvements - Phase 2 Project. This contract was developed in response to inadequate designs prepared by a separate engineering firm under a contract that was tenninated by the City due to the poor quality of work. The original contract with DeHaas & Associates was let under Purchasing Rule 70.020 (3) "Direct Appollltl11011 Procedure" and totaled $8,800. Work under the contract included the review of existing drawings prepared by the previous engineering firm and providing corrections to the existing plans and details. As the project proceeded. additional required services came to light that should have been competitively let but were added, by amendment. to the DeHaas & Associates contract with the City. The increase in the scope of the project has largely developed as City staff and Dehaas & Associates were forced to discard the work done by the previous engineering firm and redesign the project. In all there have been four amendments to the work under the DeHaas and Associates original contract totaling $68,000. While the original contract with DeHaas & Associates met the requirements of Purchasing Rule 70.020, the subsequent amendments did not. Staff should have presented the entire project, specifically the amendments, to the Local Contract Review Board once the total of the project exceeded $25,000. Upon discovery of the required additional work for the project, staff fiirther should have prepared a Request for Proposal and advertised the work accordingly. However, stopping the design process to solicit for a new consultant would have required that new consultant to become familiar with the issues, then redo and recertify work already completed by DeHaas & Associates. Given the extent of work already completed and the need to finish the design work so the project could be bid at the most opportune time for favorable bids, staff proceeded to amend the scope of work of the existing contract. The timely completion of the design work allowed bidding the project in early spring of 2003 resulting in a low bid that was $1.3 million less than the Engineer's Estimate and $450,000 less than the next higher bid. Staff has taken steps to ensure situations such as this will not occur in the future. These steps, which \\'ill HICIL IC .1 Purchasing Office review of contracts and amendments, along with bid and proposal documents, and the inclusion of a detailed summary outlining each agreement and the process used to solicit the said agreement, prior to signature, are detailed in the City's Purchasing and Contracts Manual. The Manual, currently under-oinl committee review, will be distributed to all departments and staff will be provided with training of the 01\"s purchasing and contracting rules. OTHER ALTERNATIVES CONSIDERED Do not waive Purchasing Rule 70.020. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Resolution FISCAL NOTES The total cost of the contract with DeHaas & Associates, including all amendments, is $76,800.14