The URL can be used to link to this page

City Council Packet - 01/06/2003 Agenda Item No. Meeting of _ /0-3 MINUTES TIGARD CITY COUNCIL SPECIAL MEETING January 6, 2003 Tigard City Hall Red Rock Conference Room 1. Roll Call and Call to Order Roll Call was conducted at 12:27 p.m. Council Present: Mayor Griffith; Councilors Dirksen, Moore, Sherwood and Wilson. Prior to the initiation of the meeting, Deputy City Recorder Liz Newton swore in Mayor Jim Griffith, Councilor Sydney Sherwood, and Councilor Nick Wilson who were elected by the voters in November 2002 for terms initiating in January 2003. Others Present: Finance Director Craig Prosser, City Manager Bill Monahan, citizen Paul Owen, off duty Police Officer Glen Scruggs. 11. Financial Plan Update Finance Director Craig Prosser gave a PowerPoint presentation on the City's financial picture. He explained the process which has been followed during prior years, and he discussed the status of budget preparation for fiscal year 2003-04. Craig discussed the major causes of our anticipated financial issues. The economy and reduced revenues, coupled with expected increased demand for services were cited. Personnel services costs will increase due to a decision in 2002 to assume the PERS employee pick up, the PERS rate issue statewide, and contractual COLA commitments. In addition, loss of the WCCLS levy election in November will have a significant impact on revenue from WCCLS thus reducing funding available for the Tigard Library budget. Options available to the City include cutting expenses, raising revenues, or reallocation of costs between li;nds. Mr. Prosser presented some options: • Cut only option using ten percent as a start. This would result in cutting approximately 15.8 positions. The approach would require all general fund departments reduce positions and funding. Craig stated some sample service impacts. TIGARD CITY COUNCIL MINUTES - January 6, 2003 page 1 If the cut-only option is taken, the financial picture for fiscal year 2003-04 and 2004-05 improves, but the problem remains. A revenue only option, with voters asked to approve a local option levy, was discussed. The levy could be presented in either May 2004 or November 2004. A May 2004 election would generate funds as of November 2004 while the November 2004 election would not generate funding until November 2005. Possible revenue sources were discussed including increasing fees, adjusting franchise fees, and adopting a street utility fee. Mr. Prosser noted that he and City staff will continue to refine the forecast for the coming year. He asked the Council if there are any options they did not wish to pursue. The Council asked for an explanation of the PERS issue. Mr. Prosser noted that we are receiving some information from PERS, our staff is participating in discussions, and the Oregon Legislature will be addressing the issue over the coming months. Council gave direction to continue looking at fees, particularly where the fee is connected to the service performed. The Council favored a balanced approach of increasing fees and cutting costs. 111. Review Final Report - Goals 2002 City Manager Monahan reported on the status of each of the City Council goals from 2002. Since the Council has received quarterly updates on the goals and received materials in advance of the meeting, it was not necessary that a large amount of time be devoted to reviewing prior goal achievement. However, the following was achieved: Goal 1 - Transportation Goal information was provided by staff in the packet. The Council was satisfied with the information presented. Goal 2 - Parks and Recreation Goals were discussed, the Mayor then suggested that it may be time for the Council to ' consider establishing a parks and recreation committee. i iGoal 3 - Downtown Much progress has been made in this goal. The Council made more progress in 2002 than anticipated, as Councilor Dirksen lead formation of the new task force for the TIGARD CITY COUNCIL MINUTES - January 6, 2003 page 2 area. While the committee met and discussed commuter rail opportunities, the zoning for the area was not reviewed. Goal 4 - Water The City continues to explore the options of joining with Portland or the Joint Water Commission. Councilor Moore is now the Council representative to the Bull Run discussions. He suggested that the City may wish to consider placing a ballot measure before the voters at some time to consider using the Willamette River source. The suggestion was to make that option available should it need to be considered in comparison to the other opportunities. Goal 5 - Growth Management No decision has been made whether to pursue annexation of the Bull Mountain area. Studies to gather information on the pros and cons of annexation continue. Progress was made during the past year on the Durham Quarry, affordable housing, and discussion of the implementation of the Washington Square Regional Center. An effort was made to evaluate the opportunity to create a Tigard post office, however, after discussions with the post office and through input from our local congressman, it appears that no opportunity exists to create a Tigard post office. Goal 6 - Library The library goal was achieved as all Council members supported promotion of the Tigard Library construction bond, leading to voter approval in May. Approval of the $13 million bond has allowed the City to make significant steps toward design of a library for initiation of construction in 2003. Goal 7 - Communication The Council concluded that there has been good goal achievement on communication as meetings with local, county, regional and state partners took place throughout the year. Regular meetings have been scheduled so that there is more communication underway. Efforts to improve and expand communication with Tigard citizens also improved through the CIT program, Cityscape, web site, cable and other means. In fact, the City was recognized by the League of Oregon Cities to receive the Good Governance Award in recognition of the improved communication with the public. The City also supported English as a Second Language programs in Tigard. i i IV. Set Goals for 2003 i The Council gave input on new goals for 2003. Overall, the Council emphasized the need to find a sustainable financial strategy. All goals therefore are impacted by the TIGARD CITY COUNCIL MINUTES - January 6, 2003 page 3 financial picture and the availability of revenue to carry out Council direction. Council members expressed their interest in goals for 2003 as follows: Councilor Wilson Councilor Wilson emphasized the need for a transportation goal to improve the function of arterials that are not under the City's control. He also expressed interest in the downtown redevelopment activity. Councilor Sherwood Councilor Sherwood emphasized transportation, noting in particular the need to improve traffic flow on Pacific Highway. She emphasized the need to synchronize the signalization. She identified other signal issues such as the intersection of Hall Boulevard and 99W. Its function at all hours of the day requires attention. Councilor Sherwood also emphasized a need for increased follow through by City staff to make sure that those companies and individuals who cut into the City's right-of-way are held responsible to make sure that any cuts in the street are fixed so that the City's investment is maximized. Councilor Moore Councilor Moore emphasized the need to continue efforts to improve the downtown, complete the task of identifying a long-term water supply, and provide long-term funding for the library. He also emphasized communication, suggesting that we review all of our communication methods and determine where our best results occur. Councilor Sherwood also suggested that we initiate annual meetings with the Washington County Board of Commissioners/Clean Water Services. Council has initiated and carried out discussions with other partners with the exception of Washington County. Councilor Dirksen Councilor Dirksen emphasized the need to have a financial goal added to the list of City goals. Councilor Sherwood agreed. She stated that the financial goal needs to be the number one goal for the Council. r Mayor Griffith Mayor Griffith reported that the youth programs in the community have been o improved through the Youth Forum, however more action is needed. a He emphasized the progress made in the downtown program and suggested further work is needed. TIGARD CITY COUNCIL MINUTES - January 6, 2003 page 4 Mayor Griffith suggested that an economic development concept should be considered at some point by the City Council. In terms of transportation, the Mayor had nothing to add but suggested that contact be made with ODOT staff and commission to make sure that Tigard's issues are kept in front of them. The Mayor also added that the legislative session will require more local input than ever before. The City Council developed seven draft goals for Council consideration at a future Council meeting. The draft goals are as follows: GOAL I - FINANCIAL STRATEGY GOAL 2-TIGARD CENTRAL BUSINESS DISTRICT GOAL 3-TRANSPORTATION GOAL 4-PARKS AND RECREATION GOAL S-WATER GOAL 6-GROWTH MANAGEMENT GOAL 7-COMMUNICATION GOAL l: FINANCIAL STRATEGY A. Develop a sustainable long-term financial plan or strategy for issues such as: 1. General Fund needs 2. Library 3. Transportation 4. Parks and open space S. Washington Square Regional Center 6. Central Business District 7. Water System TIGARD CITY COUNCIL MINUTES - January 6, 2003 page 5 B. Explore the creation of an economic deve!opment program. GOAL 2: TIGARD CENTRAL BUSINESS DISTRICT A. Create a common vision for the Central Business District and build the energy to implement that vision through the Downtown Task Force. B. Support the activities of the Downtown Task Force as they provide input to the design of the Tigard commuter rail station and the zoning and development plan standards for the Central Business District. GOAL 3: TRANSPORTATION A. Aggressively pursue solutions to congestion of state, county and city facilities that cross through Tigard. 1. Reforming the Transportation Financing Task Force. 2. Identify project priorities and funding needs for state and city facilities. B. Continue working with Tri-Met to identify and fund additional intra-city bus routes. C. Right-of-way management. GOAL 4: PARKS AND RECREATION A. Continue the efforts of the Youth Forum. B. Complete or update parks master plans for city facilities. C. Explore the creation of a Parks and Recreation Advisory Board. GOAL 5: WATER A. Continue to evaluate options for a long-term water supply. TIGARD CITY COUNCIL MINUTES - January 6, 2003 page 6 GOAL 6: GROWTH MANAGEMENT A. Continue to evaluate Tigard's role in the provision of urban services outside the city limits. GOAL 7: COMMUNICATION A. Increase Tigard's communication with other elected bodies through active participation of City Council members and staff. B. Improve and expand communication with citizens, particularly communicating successes and future concerns. V. Non-Agenda Items: None. The meeting adjourned at 5:30 p.m. Attest: Willaim A. Monahan, City Manager yor CI TO Of ar ate: \\TIG333\USR\DEPTS\ADM\CATHY\CCM\030106.DOC O V jTIGARD CITY COUNCIL MINUTES - January 6, 2003 page 7 looom looe L_ u f ~ r;d~ Y (l5 9 k 7 f, y a Y{ d1rWK c~ i t .S ~ e~ ~}p,~,q~prd'St i ~4~9 p ~ y rfr ® 1~'S n} d iR rY r Y (LL} t nj L ry u,ls _,'iF 1: 'IiLGAD? bl1NCIL Asa i r' ]}S ' fuF Y ETTl1G,MEETiTaG< 3 ""1 CITY OF TIGARD h 1~1F; as a x20( OREGON OCK CREEK r ar ~t~ ~~ONFtRP}NCE ROOM y y 80 L' EVARD , , s~ 13i 25 SW 1L>;~i, TIGr~►RDWOREGON ` iri k . 5 r. s~6 n!:i5'z!aa.klr .,.d PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will endeavor to arrange for the following services: ® Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Wednesday preceding the meeting by calling: 503-639-4171, ext. 309 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). L_ C n r _J u J SEE ATTACHED AGENDA COUNCIL AGENDA - January 6, 2003 page 1 r ® AGENDA TIGARD CITY COUNCIL GOAL-SETTING MEETING January 6, 2003 - 12 PM Tigard City Hall - Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon 1. Roll Call and Call to Order • Mayor Griffith 11. Financial Plan Update Finance Director Prosser Ill. Review Final Report - Goals 2002 City Manager Monahan IV. Set Goals fon2003 • Definitions ® V. Non-Agenda Items Resource Materials Distributed in Advance (in notebooks) • Goals 2002 - 3rd Quarter Update • January 14, 2002, Goal Setting Minutes • Goal Achievement 2001 • 2001 Tigard City Council Goals - Final Report • City Council Goals 2000 - Goal Summary and Recommendation Resource Materials Attached (to be placed in notebooks) • Definitions: Goal 8z Task i • 2002 Goals r ➢ End-of-year recap - 2002 goals a ➢ White papers prepared by staff. 2002 goals and proposed goals • Council and Staff Liaison Appointment Matrix _J 11TIG3331USRIDEPTSIADMICATH ACCA\020114FINAL.DOC U J COUNCIL AGENDA - January 6, 2003 page 2 Oath a& n8~ yta& W,P C4 Ualzd Ada and &U ep.,AjeA and m* allW% opt'& c4 i MUM 1 anA 4~ the, aa the, Y4 C'Pa'iell' fa k4t a4 fay m 5 W7 ~U~ r 'A r r 000 V do, ate, C4 04 e4 oviee, efaAteA a the, Wt a. a N- j W J City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed Notice of Special Meeting STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, n-Q (0 hg=aA=S=Lt- being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon, a copy of Notice of Special Meeting for the City Council meeting of to, a~03 , with a copy of said Notice being hereto attached and by reference made a part hereof, on the aOday of?-Pp , 20J2at- Signature of Person who Pe rmed Po ing Subscribed and sworn (or affirmed) before me this J/ day of cc~m ~e-r~ , 20 0 2- r-- O FICIAL SEAL Signature of Notary Public for Oregon GREER A GASTON NOTARY PUBLIC.~N COMMISSION NO 32M I MY COM AISSION EXPIRES OCT.10. 2=1 I I I:WDM\GREER\FORMS\HFFIDAVITS\AFFIDAVIT OF POSTING - SPECIAL MEETING.DOC CITY OF TIGARD NOTICE OF SPECIAL CITY COUNCIL MEETING January 6, 2003 - 12 p.m. Tigard City Hall - Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 6, 2003 at 12 p.m., at Tigard City Hall in the Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to set City Council goals for the year 2003. For further information, please contact City Recorder Cathy Wheatley by calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, or email: cath Aci.tigLard.onus. C~ City Recorder Date: 1~Ger~ f2oz aCo. c?c~C7~ Post: City Hall Lobby Fax: Oregonian Tigard Times Regal Courier I:WDMICATHY\CCA\CC MTG NOTICESWOTICE SPEC MTG 030106.DOC City of Tigard, Oregon Affidavit of Notification A4. CITY OF TIGARD OREGON In the Matter of the Proposed Notification of Special Meeting STATE OF OREGON ) County of Washington ) ss. City of Tigard ) being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax of the Special Meeting of the City Council on CEn, to, a L7- 3 , with a copy of the Notice of Special Meeting being hereto attached and by reference made a part hereof, on the aidt~ day of 20 D-_. ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) ❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) Signature of Person who Pe ormed otification Subscribed and sworn (or affirmed) before me this sr day of 7 nc mbel ,2002. DREW! A OAEM NOTARY PUBUIDONUM Signature of Notary Public for Oregon commUN IN N0.34'!908 n~+r cxu~~isss'oN exams ocT ~a 3003 I: ADM1GREER\FORMSWFFIDAVITS\AFFIDAVIT OF NOTIFICATION - SPECIAL MEETING.DOC 1242672002 10:35 FAX 5036847297 City of Tigard 00ol MULTI TX/RX REPORT TX/RX NO 0836 PGS. 1 TX/RX INCOMPLETE TRANSACTION OK [ 0615035460724 Tr Newsroom [ 0915039686061 Oregonian [ 1115039687397 Regal Courier ERROR INFORMATION CITY OF TIGARD NOTICE OF SPECIAL CITY COUNCIL MEETING January 6, 2003 -12 p.m. Tigard City Hall - Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 6, 2003 at 12 p.m., at Tigard City Hall in the Red Rock Creek Conference Room,• 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to set City Council goals for the year 2003. For farther information, please contact City Recorder Cathy Wheatley by calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, or email: cath eci.tigard.or.us. City Recorder Date: "De pm f1, Qtp, a oo Post: City Hall Lobby CITY OF TIGARD NOTICE OF SPECIAL CITY COUNCIL MEETING January 6, 2003 - 12 p.m. Tigard City Hall - Red Rock Creek Conference Room 13125 SW Hall Boulevard Tigard, Oregon Notice is hereby given that the Tigard City Council will hold a Special City Council Meeting on Monday, January 6, 2003 at 12 p.m., at Tigard City Hall in the Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. The purpose of the meeting is to set City Council goals for the year 2003. For further information, please contact City Recorder Cathy Wheatley by calling (503) 639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, or email: cgLhy(@,ci.tigard.or.us. City Recorder Date: LCem baq-, c~Co. cs~!7[ r Post: City Hall Lobby Fax: Oregonian Tigard Times I Regal Courier i I:WDKCATFMCCAICC MTG NOTICESWOTICE SPEC MTG 030106.DOC MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorder DATE: December 27, 2002 SUBJECT: Packet Materials for the January 6, 2003, Goal Setting Meeting Attached is a packet of materials prepared for the January 6, 2003, Goal Setting Council meeting scheduled for noon in the Red Rock Creek Conference Room. You already received a notebook with "Background Materials" that included information on the goals set for the years 2000, 2001, and through the third quarter of 2002. The attached materials include the following and should be added to your notebook: Agenda Definitions of a Goal/Task/lssue ➢ A white paper on the Financial Plan. Finance Director Prosser will bring additional information to the January 6 meeting. ➢ 2002 Goal List ➢ Goals 1-7, with the 4t' quarter update on the goal and white papers prepared by staff. ➢ Other issues for goal consideration. I am also including with this packet of information the Board and Committee Roster as well as a copy of the Council and Staff Liaison Appointment Matrix. These items may be needed for reference during the goal-setting discussion. i Attachments i i IAADM\CITY COUNCILWALS\2003\MEMO TO COUNCIL - GOAL SETTING MATERIALS.DOC MEMORANDUM CITY OF TIGARD, OREGON TO: Honorable Mayor & City Council FROM: Cathy Wheatley, City Recorde per DATE: December 17, 2002 SUBJECT: Council & Staff Liaison Appointments For your information I have attached Resolution No. 98-47 establishing a policy of the City Council concerning the liaison role of a Council member assigned to a City-appointed task force and intergovernmental groups. Also attached is the matrix I prepared with regard . to staff and Council liaison appointments. I have included a brief description of the purpose of the board, committee, commission, task force, etc., as well as when meetings are generally scheduled. A Council review of the Council appointments will be conducted after the new Council is in place after the first of the year. Attachments 1:\ADM\CATHY\COUNCIL\APPTMATRIX\TRANSMIT APPT MATRIX.DOC CITY OF TIGARD, OREGON RESOLUTION NO. 98-J4-7 A RESOLUTION ESTABLISHING POLICY OF THE CITY COUNCIL CONCERNING THE LIAISON ROLE OF A COUNCIL MEMBER ASSIGNED TO A CITY APPOINTED TASK FORCE AND TO INTERGOVERNMENTAL GROUPS. WHEREAS, the City of Tigard often appoints an individual member or Council to serve as the Council Liaison to a City Appointed Task Force or to an Intergovernmental group; and WHEREAS, no written guidelines are in place which provide direction to a Council member on what the City Council expects his or her participation to involve; and WHEREAS, a written set of guidelines for participation as a Council Liaison to a City Appointed Task Force or Intergovernmental Group would provide for consistent involvement and enhance the effectiveness of the Task Force or Intergovernmental Group process. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The Tigard City Council hereby Adopts the following guidelines for Council member participation as the liaison to City Appointed Task Forces and Intergovernmental Groups: 1. The Council Liaison will participate in the meetings of the Task Force or Intergovernmenal Group. 2. The Council Liaison will represent the* position of the Tigard City Council rather than his or her personal position in all meetings of the Task Force or Intergovernmental Group. 3. The Council Liaison will regularly report the Task Force's or Intergovernmental Group's activities'to the full City Council. 4. The Council Liaison will bring key issues to the City Council to seek direction of the full Council before stating the City Council's position on a key issue. A Council Liaison may, at times, need to state "I will recommend this to Council" if he or she does not have clear direction from the City Council. 5. The designated Council Liaison will be the City Council Point of Contact for the Task Force members as well as the staff members assigned. 6. The Council Liaison will be the Council member responsible for Council media contact on the Task Force or Intergovernmental Group's activites. In all cases, however; media representatives are first to be directed to City Administraton and appropriate staff members for the City's positon. RESOLUTION NO.98 Page 1 7. The Council Liaison will coordinate with assigned City staff to determine when the work of a City appointed Task Force is completed. Future steps. will be clarified including presentation and implementation of the Task Force recommendation and scheduling any needed follow-up meetings to report back to the former Task Force members on the City progress toward implementation. The Task Force could be assigned a new goal. 8. Other Council members are invited to attend Task Force or Intergovernmental Group meetings, but the voting and spokesperson roles remain with the designated Council Liaison. PASSED: This day of 1-&nkAL~ 1998. May ity of Tigard ATTEST: 'n Q to City Recorder - City of Tigard -Wmyessicakorra Ve"Icc.doc RESOLUTION NO. 98-14 Page 2 LRGIBILIT'r STRIP menu' °IQI~ G•'7., t~4n S~ ~ r Olson f 1211'1102 pUriel~ &v ~~Qfsaff'~` wood r r St w *~<t. Sher t r r •..°z j~•~yyLk:~~`•,a~:'~'c`i, ~e i5>~bk±~r Moore pirksen ye members. and Water a ~ ;err z'Y p dirk :"E 5fiof~#, xen Commltt in the Tig basis during m~ttee o on an as -needed Committee Griffith m City Manager with c~ °nth of May, 6:34 P.M. et budget fro to them the yea gudg rop°sed Monday evening eriodically throughout ee reviews the p or every Commits Scheduled f also meet p e usually Committee members Committee meetings °r citizen Council and ittee consists of Auditorium. city Subcomm Council meeting• ohon pirksen from the Prosser, Mon for contributions Budget Subcom - ervice ogencles of meeting. vices social s Committee. members for time Social services d by Budget mittee lications the reviews app with cam ittee or schedules vJilson Subcomm and two citizen- members o one council member in March. Finance Direct sherwp0d meeting Moore submitted to meets for one pir the inf ormation Committee ksen Griffith to The entire Council reviews or meeting of the City gadget Subcom. community events . study session Events or contributions f workshop meeting Subcommittee reviews requests either ° Director. with the Council at the pin°nce The Finance Director reviews event requests Council in March. tment Matrix - page 1 r„~~ncil/Staff Liaison Appo►n LEGrBII.ITY BTFt1P - ; f 3' r~ t t 1211 102 ata' or StafA 1 4 f .x Co~nc►1 ores z<re$entot~ve.>'~ ~a t Re Commune From. rY Roberts ame iished the afters * on all m . ate BCC) estab BCC Committeenl Scheckla AItern the and each of of Commissioner endations to the Count`/ k the ommunitY peveloP • * Alternate county Board make reGOmm from Palley Official, fr° to serve a{ter Bloc the ent fihe County consortium, an elected Board reement, enerally continue re5entative, 9e eckla to Adviso cp0peration agreement 9 S to represent S Sc ental Soord The PAS includeS a rep ;ntergovernm Advisory enables Councilor y meet Policy rogram• unty • Which Cp, , P CO ales, the cities within the altern among member jurisdiction peveloppertaining to ating a appointed as the eleven particiP Roberts wer rotate puane Meeting locutions filar Scheekla and ends. efforts in onth at P m M *Counc of office Thursday of the m through Council term a the downtown his 2"~ d meets the Moore { our Y o to rev The italiz Soar ears a9 Hendryx Central Business was formed approximately As50Ciotioomic develop pistriet Assn. ment at SW office Supply' Business Distric eneral econ noon .the Central and 9 r Clsr and r 3dTuesday at brarY of Commissioners mark eting. promotions oche ograms, meets every Barnes Jane Board Smith t Services and the library Pr County mem The Association berg Cooperative Ubradrypriorities related the Washington County issues an are appointed by Coop ~ibrarY Washin9t0system, including Members ache Board. dvisor Board guard °dvises the library 5ervices. eting for library r P e5entotives to urisdictions. A Advisory of the count and budg e r member j erative koibrary operation selects -Tigard s among ,oop concerning and fin 4n~e g gill Monahan location on i d t var►ous ssues levels, Manager a polices. an service ers• City of Commission nesdaY of the month, 7 p•m•' Board meets the first Wed The Board 2 intment Otr►x 'Page raison APP ;1 t 5fiaff 5,~ S S 121 11 ~~Z s.,, r.'` k} s f 54 4 y'•t xr~"3 It n i`F ro".^ t t ~,tt;r ~:i:i,~.s a~kY«°z eser►t and i y,; Pl~ c r, f N Amand ton County an ryx/St• Washington Cam,~tteeae 5#ff~x y.lend y en will work closel with Force will also examine Dirk force Task Task -72• -The Task ail station. The powntown downtown commuter rail Council Resolution No circulation. armed by 'City and appearance °f02 ° and vehicular Force was f development Pedestrian as needed. Task F ents, including in Town HaH or ence Tr-Met to influ the Im rovem 6:30 P•m- nfra, meets tructure P of each month at Downtown I a th Thursday the ~ regiment The Task force Dirksen intergovernmental a9 ember a Moore established through an is represented by a m etal Intergovernm Iwg) members and as Board consists w ,District. each jurisdic water tion Board of and the Tigard Water out other city issues and to carry overnmental Water and King The Interg of 'Tigard, Parham, water the cities ointed at large Ti9and City Council on between and one member is aPP to the recommendations B . to make agreement. Building. July -Dec 04 purpose of the IW in the agreem Tigard Water The P set forth 5:30 P.m. r Jan - June 04 Wilson responsibilities of the monthr July - Dec 03 Sherwood d meets the 2nd Wednesday Jan - June 03 Dirksen ew individuals interested in 'The Boar 02 7 inter"' ratification. t• July 'Dec Moore edule) review applications and he Council for Mayors APP Scheckla are forwarded to evening in the Ash h mendsch ations Com. on a six- Committee rotation recom are usually early Advisor Councilors The Advisory Meetings & a Councilor ointment. and Council member The board nd or committee OPP the Mayor a boo times to fit schedule of es apP°intment Hall. Staff arrang Room at City Creek Conference intment MatriX " page 3 CaUncil/Staff liaison App° r 7 i e_y k t~1J~ ; Y i Or %T,' ~b tY. f RCS Z f 8 f z,<. 11'1 ~ ~ K Alte~'4~ a~ ; eve .a(~Cc t Re resent r+mN members are usually a Name = t4ewtan Gom!!~ y Staffs n tas °f d also degruy primary services an meets Scheckla fission. Area on the Comm for cable T a Treasurer etroPolitan has a seat with ATV. Presiden the Executive mission the contract and the review of COmmun~catwns that overs Committee ?resident. COmmission (MACC~ Communications body (the budget the governing Executive es including the MetroP°►itoMpCC¢a is thThe five issu 1815 T'4) inistra verton" administrative in dm ACC meetings C d uarters Sea Each memember (not required)• V (Public access mission on M ea 4 with TVT the Con s most headquarters Council m the contract dations to attend -5 P m. a l and afternoons, oversees t MAC make recommen legal counse aftern separately Pam Seery serves as Wednesday ctor . pire times a year, usually on meets s The Commission 60Zp Wields with the NW 169th place, Suite Nend~"IXjS issues associated Metro Griffith land use cities within the Technical e (MFA0 On Metro Committee Advisory COmmi Lion from the counties and Advisory the Metro Policy of represents (MTAC) to is made up recommen The dations Committee also involved. s and makes Zp4p)• roues are 9 at Metro MTAC review Plan (Metro interest 9 30 Metro a.m• Functional envies and special of the month, : region. State ag 1St and 3rd Wednesdays MTAC meets the ent matrix - page 4 . • staff Liaison Appointor 121 102 ~ ~I \ 4 ~"C" t fy~ '.rf.Ttf.J 4 K4~r,. « t H i `41 t 4 ^c ~nWlcOr°rt~iItP~4f'~~R {tabl x'~n ~Px~ma° t , "~i tf ^,R¢ t'L?se11t n t~lame f :6 alternate) Comnm►tteeh` , Staf )r M¢ndryx b Washington nth (alternate) Grif alternate p~etro Policy Mayor was elected as cannot committee attend. Advisory elected representatives. ►f the Mayor ade UP °f ends meeting att TAC above, except it me is nt mDirector H¢ndrYx MPAC is similar o MCommunity Develop urisdicti ons. s 5_7 P•m• at Metro. County 1 th wednesdaY MPAC meets the and Monahan Dirksen New Library Team construction Formed New Library Resource Committee concluded. ittee s Work has wined through Comm Monahan d the knowledge g Team Dirksen perspective an Expansion Committee. library is NeW Library is to provide citizen finished ensure that the f regarding the 02-47) ee and the previous L to Library Resource Team Committ n team unity b Council Resolut ion the design the Comm staff New by Library Consts,, f, architects and Council and to the lib coup (formed of this 9 T19" Library vide updates to the City community The mission rary ion from the in the -S i and r involvement on t expertise wish Team members May lsoro convey informat Library their exp interest 30 P.M- members their prio will shay community process. on Mondays at 6 n ing and construction met representative progress oPla In the past, they have Resource Team meets Periodically as needed. ointment Matrix -Page 5 Council/Staff Liaison APP 4Gt7fEi11.11 T ~ 1 Kif Now, 1211"1102 , r f k ~ to f . r:.x ly- k T~ ~ 7y 1 1°(t ~nCil r ese t~tive =u; t v .w t* lid x~tanta.!, e r n: ►1tt t 5 affi) pirksen u represents the ore We ner {regional Waterr Mo The Councilor appointee to this gro consortium and metro area- Tonal Water Agency. all water suppliers in the P rtl go ten ti l Bull Run Reg of Is studying the etro Consortium is ol,cY Issues. A subgroup meeting held at M city on regional p . member (our water representative) at't'ends a quarterly The Policy board with Loaves and Ming. which Senior Center Mills oard contracts who run programs. Board Senior Center Board. The Senior Center B volunteers des the Senior Center Bu ~n9' Senior Center staff coordinates resents the city on the S College. The city P Loreen Mills rep and provides the food. Senior Center Staff ms is also received from Portland Community pays salaries of a ra m at the Senior Center. Assistance with p 9 10 a.m. -12 P. Board meets 2nd Tuesday of the month from Monahan - (ex with regard to city policies and status o Tigard Chamber of officio) Commerce Board a as resource to the Chamber Board board member to sere a non-voting community 1-.30 p.m- Bill Monahan is er and business 11:30 a.m.- matters of interest to the ehamb month at the Chamber office from Board meets the second Wednesday of the The ment Matrix - Page son APPoint b CounC,1/staff Uat LEGIBILITY STRIP 12/17102 a,.r r ~a~ Y ~7.r 1 kw.~ y a ~ M`~~irA F . l`gY Y t 5.4n '1'S'& ~ K~' t'~h~` aS ~s•~ ",~7r""v 3f° `f ~ f•,~ i?~3aw .~~c.' a'- ai ..r > > `.Y`• tz`I e'r Yt :1 k 'Y` ' It d.+.,!fa::=~. c : - -,r w<• q.» ~ - 'Iter 4 ~ t~F" - ,hxF. -r, 7-~ }t. Wis.,. « ~ ~,y • , Pry an~,O (C~,oun cal , `~r ~Y,~ t~' V ~ G, > r > t . ~ r,,+ • ~4' a ti, r ra •♦y L,4 •9 T~z;SL r(.. .x'CS Moore Transportation Qirksen Financing Strategies rtation Task Force d Trans Meas o. 01-06 to evaluate the election results of the u taile ur¢ Weeder emain and must beure The Task Force was formed by Resolution N ailed. Transportation in ras ounc o f the automobile and alternate modes transportation. The Task Force yl Task Femberorce 2000 ballot) and determine the reasons trn travel demands failed. (Nov addressed to accommodate the existing and future ublic process essential for is to explore feasible funding strategies and d futurerfunding measures,o the including Task Force porce is to spearhead efforts to ort of the projects. assa a of any Based on Council direction, acka e. determine actions required to enhance enhancing public awareness and supp oal of funding a transportation improvement p 9 further develop and implement strategies with the g Council. dependent upon the outcome of street Maintenance Fee discussion and review by Future meetings of the Task Force are Vision Task Force Moore community. (VTF) anizations- The Task the Vision Task Force established a process to define individauals vision and for organizations. Tigard Beginning in 1996 and throughout 1997, th artnership of through a p Then they identified the resources foreymond Tomorrow n document. Force periodically reviews the TigardB or February of 2003, staff will present The Task Force meeting schedule for the nex veral years is as follows: In anus report process for 2003, staff will meet wit is on Task ForcetVision will rev ew the annual report to the Council. In the regular The survey will be conducted in May '04 and survey The V lish the annual report for January '04. Vision renewal arch -April '04. in 2004. review and update the on September 14, 2004. white papers and gather information for a citywide survey on the anaandlyzethend. Council will receive a written report pub VTF will 2t 2004, The Action Committees will then develop nll be ion written plans to will directions and goals from September FOom 2004 Mond - ay, OctoNbse~v 2y results 19, 2. November 22 - Friday, Qecember 17, the Vision October 25 - November) shment~s pplus the 2004 renewal information. include the 2004 accomp Council/Staff Liaison Appointment Matrix - Page 7 ,vy Sk ~5, a ~ 2 `f rYl sn, net d R e . Citizen L r, aty~od~4`~? res Rohl tt¢¢/ 3~a 3pr~!7. ~.~~~~.~~,=,-i# Comm► lteerr , r`} S,ta Orr Re ncies han P for all public safety agencies t s. ..:ount`i Mono 1.1or Woshington 1 QisPatch Center Cornelius, the 9-1 of Beaverton, Nillsbor°~ Consolidated tWCCCA) is Communications i ency hers include the cities Com. Communications g from each n County Consolidated Grove polic a dppurham. one represent and one alternative est d ion of an ork Plan. The Washingt0 except Foyherwood, voting members. representative adopt County City. and non- rlmary and w 000) °s in Washington King of voting oints one P obSectives over $50 Tigard, Tualatin, of annual contracts urisdiction aPP adoption Gaston, ership consists rovnl memb ach J Plan' et, op? b of gcard • P-ogenvy strateo of tannual budget, W COCA and the the oard governs con . stitutes diction resPonsibl¢ for adoption mission. articipating J The board • ante standards COCA P Com at W CCCA - 17911 and Pe directive. to theW representative. uidelines nistratrform mendotions 4 pm Policy 9 admiive recom • general voting authoriz ed by Board et and December) on the third et committee reviews the proposed APril. September. The gud9 March, 3une, arch and be held in M quarterly ~ will parkway- Beaverton- 2003, these meetings The Commission meets 4 NW Evergreen year. Committee meets two times a Y The Budget For I . ~men~ Mafirix ' Page a ci115ta~f Liaison App01n Coun d~ 12/11102 {f fer, ~ z , 5 puenas Srlffith Washington County or discussion on Coordinating roJects and provides a forum for (W CCC) tans and p ensus on land use Committe Establishes positions of C0 on the Maj°r transportation issues, Priate. or land use and roach when aPProp ittee has specific aufihoom. a coordinated app The Camm act Fee (TIF) program. WCCC reviews and comments at m, {0C ,s local governments. in recommendations ton County and the Countywide Traffic Imp the cities of these resulting Washing TIP) ortation issues among ram (M' he City Council of Sherwood and - and transp rovement Pro9 appointed by Durham Durham, Banks. and M?AC Will Streets Transp ortation zmP an alternate Gaston, Cornelius, elected representatives or pVe, King City, representatives to JPAC consists of Tualatin, Forest Cw Washington County The voting membershiTi ard, Noah plains, and cities of Beaverton, idillsboro, 9 on County. Washington County Wilsonville, and Washing be on the policy body. Hall. The WCCC meets the second Monday at noon at Beaverton City pirksen Moore Wegner Willamette Water Supply Agency a River water. WWSA) ors active. potential uses of Willamette WWSA coordinates, from a regional perspective, potential uses of basis. One public meeting was held 2002 WWSA meets on an irregular ntment matrix - Page 9 Councill5taff Liaison APP01 LEGIBILITY STRIP 12/17/02 a 1 ..rii . P i - .Y . ~.F.f 3bf'^ ( ( x ri } ~)1 t ) n S' 4Y 5~+T eY.Y.t`C } t ~~riv 1` 1' Prlmar COUnC11Qr~~ ,f Alternate,or 5taffiy ' h ,~`fr Sw, } s s'a~n`q i s' e Committe Name Y r . f , 7 k~~t1 ¢farve. Staff) 1:Re res. n. t.. Washington Square Scheckla Hendryx Re tonal Task Force This Task Force has completed its work. Festival of Balloons Moore, Goodpaster, Plannin Committee Wegner, Wheatle This is a planning and coordination group for the Balloon Festival held in June. sche For meetings of the Committee, staff checks for availability of Committee members nds of dines. Periodic a tangs (publicscheduled January -June with one follow-up meeting post-balloon festival. Subcommittee meet the alloon Festl safety, logistics, entertainment) are held as needed and report progress to the overall planning group. Mayor Griffith's Griffith Meeting of City and County Elected Officials (Informal) Elected officials from other jurisdictions meet with Mayor Griffith. Members set agenda for topics of mutual interest. This group meets on the third Friday of each month, 7 a.m., in the Red Rock Creek Conference Room. Metro - Various Meetings as we are notified Council/Staff Liaison Appointment Matrix - Page 10 LEGIBILITY STRIP 12/17/02 .K. r - .r• - - . fit' ~ L x _}-rL ` T x '~'v' + ~QV It nat¢> on Stafa 'Rr t,i . r' : p?.. s l .S .i r J ,4 ,X~: r RIma' Mrs FCoordina Basin Griffith Hendryx Resource ting tee (Goal 5) This Committeeis responsible for providing policy direction for the completion rc 9aPORepre'sentn vels5nclude elected off cialsand cities within the county are developing a common approach to Metro s Goal p from the county and cities. The TBNRC meets the second Monday of the month, 1 p.m., at the Beaverton Library. Tualatin River Moore Roberts National Wildlife Refuge - Visitor's Center Fundraising :E= Campaign s cent This group was formed to assist in fundraising efforts to capture federal funding in Zoos I cbuild corporate donations The focus of the Task Force was on providing the required 50 /o match for the project by focusing This group has not been active since its initial meeting. Council/Staff Liaison Appointment Matrix - Page 11 12/17/02 wf ,At.-'.+ i` ^'S X*T 2 4.3 .,--frt. ..,s.rc ~y. en..: • - ~~•1Ac .Pti#teN"e4 ¢rimnhy .(CR4 ,C t~~gwrStAf f'^,G Ya ` v, ~1~1 y5'y1}t ~~~zt. o. A' V "I ! i d ~ `r'4 f~-R k~' i ~i`r r M LC'-iy` 5 S 3. 4~ d. . Y Y c}' .F 5...... w 1<.s r•,t7M.~ jOff)t'~ti :r urt a ~ t •r R'e a etllatt11N <;s - M'~ ~ux _ z „,,,,,,GG~ .A, S r i l , ,b!. 1 ~at.. Z Y.:Y'n ..v A. .fib S ~ , w.i• y~. ~!_r:.. •.7'. .a'. t.1 Westside Economic Moore Alliance The Westside Economic Alliance is focused on the needs of the Westside of the Portland, Oregon metropolitan region, including Washington County and the cities of Beaverton, Cornelius, Durham, Forest Grove, Hillsboro, King City, North Plains, Sherwood, Tigard, Tualatin and Wilsonville. The Alliance's primary purpose is to create an environment conducive to business growth. Acting as the voice for members on issues uniquely affecting the Westside, the Alliance strives to promote and enhance the image and visibility of the area as an economic development locale. The Westside Economic Allia.ce is a proactive organization working to confront and influence decisions on policies and regulations impacting the economic vitality of the area. Breakfast forum meetings are usually held on the 3'd Thursday of the month at 7:30 a.m. The meeting locations vary within Washington County. I:\ADMICATHYkCOUNCILWPPTMATRIX\APPTMATR WITH DESCRIPTION.DOC Council/Staff Liaison Appointment Matrix - Page 12 DEFINITIONS: GOAL TASK ISSUE R Definitions - 2003 Goal A specific direction that Council is taking. Reaching the goal may not be achieved in one year. Task A specific activity taken in furtherance of the goal which can be achieved within a specific period of time. Issue Matters of concern to the Council or raised by citizens over which Council may or may not have direct control for policy setting or decision making, but the City can contribute. I:\ADAAICITY COUNCIL\GOALS\2002\GOAL DEFINITIONS.DOC OOOOOOWW f'NANa~ per'" • White Paper Long Term Financial Needs Background: The City's Five Year Financial Plan has been forecasting declining General Fund Balances for several years. The City has been taking steps to avert negative balances by limiting expenditures, reviewing and updating fees and charges, and most recently freezing vacant positions. While these actions have helped slow the rate of the decline, they have not reversed the overall trend. The current Financial Plan, still in draft form, projects that the General Fund will go negative in FY 2004-05 unless corrective action is taken. Major factors in this trend include continuing personnel cost increases (particularly for items such as employee health insurance and the cost of the PERS retirement system), a sluggish economy which has slowed the growth of City revenues, and the reduction of revenues such as the county WCCLS Levy. While past City actions have been and will continue to be important, stronger measures will be required to address the long term trend. One option to consider is to refer a Local Option Property Tax Levy to voters in November of 2004. There may be other revenue options that the Council would also like to consider. If a preferred option (or options) is to be in place in time to avert a General Fund deficit in 2004- 05, staff will need to develop and research options in calendar 2003, and present those to the Council for their review and consideration. Council may choose to implement some options immediately, or may choose to focus on a Local Option Levy in November 2004. Even if Council chooses to pursue a Local Option Levy, some interim actions will be required because the Local Option Levy will not produce any funds until FY 2005-06. Current Status: The City has been taking a number of steps over the past several years to address the projected decline in the General Fund ending balance: • The City has limited the addition of new positions for existing City programs. • Labor contracts have been negotiated to require the sharing of health insurance premium costs between the City and employees. • In FY 2002-03 a vacant position review process has been implemented, slowing City hiring and analyzing the need for each position as it becomes vacant. • In FY 20002-03, six vacant positions have been frozen and will not be filled. • All existing City fees and charges have been reviewed. Several fees and charges have been increased to reflect current costs. • The City participated in a joint audit of franchise fees paid by PGE to ensure proper payment. • The City has joined with other Oregon cities in a joint audit of franchise fees paid by Qwest and Verizon. Despite these actions, the Five Year Financial Plan continues to show a downward trend in the General Fund ending balance. Recommended Goal: Research and implement options to address the City's long term financial needs, with particular attention paid to asking voters to approve a Local Option Property Tax Levy in November 2004. hADWITY COUNCILIGOALSU0031WHITE PAPER - FINANCE.DOC e 2002 GOAL UST • ® 2002 Tigard City Council Goals GOAL I -TRANSPORTATION GOAL 2-PARKS & RECREATION GOAL 3-DOWNTOWN GOAL 4-WATER GOAL 5-GROWTH MANAGEMENT GOAL 6-LIBRARY GOAL 7-COMMUNICATION In consideration of the 2002 Goals, the City Council stated the following: "The present state of the economy is a concern that could impact the council's completion of the 2002 Goals. Each of the 2002 Goals could be impacted if the state, federal, or local economic situation results in a decrease in available funds for Tigard operations and projects." • GOAL 1-TRANSPORTATION 4T" QUARirm UPDATE WHr1TE PAPERS: ➢ NEW FUNDING SOURCES FOR MA/OR STR££T s IMPROVEMENTS ST R-EET MAINTENANCE FEE • ® GOAL 1: TRANSPORTATION A. Explore funding sources for transportation needs. Funding for maintenance and capital are needed for the following- 1. Roads 2. Trails/Bicycles 3. Pedestrian Safety (Sidewalks, streetlights, crosswalks) 4. Bridges B. Work with Tri-Met to develop intra-city bus service and Park-and- Ride locations. C. Work with ODOT on state-funded facilities. UPDATE - 4TH Quarter 2002 Goal 1.A.1. - Roads As part of the public awareness effort for the Street Maintenance Fee, the City created a video production that has been airing frequently over the public access channel. ® This video emphasizes the need for timely maintenance of the City street system, and provides a summary of the benefits that would be achieved with implementation of the proposed Street Maintenance Fee. The public meeting conducted on November 14, 2002 to discuss the fee with citizens and businesses was attended by approximately 20 people. The results of the extended public process for the fee will be presented for Council discussion on December 17, 2002. The Task Force will recommend that the issue be brought back for full discussion with Council in February or March 2003. The two new Councilors will have assumed office and would be part of that discussion. Council direction will be sought at that time on adoption and implementation of the fee. If the Council direction is to submit the fee for adoption, the ordinance to establish the fee and the resolution to set the i fees would most likely be submitted for Council consideration in April 2003. The effective date for implementation of the fee would be set no earlier than July 1, 2003, the beginning of FY 2003-04. This would give the City of Tigard staff sufficient time to set up the fund and do the necessary work to ensure that the amounts can be incorporated on the utility bills without a glitch in the billing process. The Task Force will be reconstituted to drop some members and add new members that could continue to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by thc; Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Another possibility is the creation of a City Traffic Impact Fee (TIF) to augment the Countywide TIF. Proposed Wall Street Local Improvement District (LID): The design of Wall Street is well underway. The design consultant, DeHaas and Associates, will submit a 35% report by the end of December 2002. Presentation of the interim report to City Council will be scheduled in February or March 2003. At that time, Council will have the option of deciding if the Preliminary Engineer's Report should be fully completed. If the decision is to continue with the project, the Preliminary Engineer's Report (approximately 60% project design) is expected to be completed in May 2003. The Metro Priorities 2004-07 funding process has been soliciting projects from various jurisdictions. This is federal funding that is allocated to cities and counties through the Metropolitan Transportation Improvement Program (MTIP). The City will be submitting three projects for funding consideration. Since the widening of Greenburg Road from Washington Square Drive to Tiedeman Avenue has already been approved for preliminary engineering and rights-of-way acquisition, that project will be submitted for construction funding in this latest process. The two other projects are a pedestrian trail through the greenbelt in the Washington Square Regional Center and pedestrian improvements in Tigard Town Center in conjunction with the commuter rail project. Those projects were submitted for Council approval on December 10, 2002. The deadline for the project applications to Metro is December 20, 2002. Goals 1.A.2 and 3 - Trails/Bicycles and Pedestrian Safety A trail project in the Washington Square Regional Center area is one of the projects submitted for funding consideration under the Metro Priorities 2004-07 funding process. This project would be placed under either the Congestion Mitigation and Air Quality (CMAQ) or Transportation Enhancement categories and would not compete directly with the street modernization projects proposed through the Street Transportation Program category. Pedestrian improvements in the Tigard downtown area have also been submitted as a project in the Metro solicitation process. These two projects, if funded, would enhance pedestrian movement and safety in both areas. Funding for the projects would not be available until FY 2006-07. State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Goal 1.B. Tri-Met ➢ Council adopted action plan December 10, 2002 ➢ Staff to begin implementation steps which will be an on-going process. Goal I.C. Work with ODOT The Engineering Department will continue to look for opportunities to encourage the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. None have been evident since the previous quarterly report. ® White Paper New ]Funding Sources for Major Street Improvements Background The recently adopted Transportation System Plan (TSP) identified a multitude of street improvement projects that are necessary to accommodate the current and future traffic. The primary finding source for major street improvements in the City is the Traffic Impact Fee (TIF). TIF revenues are dependent upon the level of development in the City and have historically been approximately $800,000 each year. The TIF is typically fully committed each year and is capable of funding one large project for each two years of collections. City Council, through Resolution No. 01-06, formed a Transportation Financing Strategies Task Force to evaluate and recommend to Council feasible alternative funding sources for street maintenance and street expansion needs. The Task Force examined a wide variety of funding sources for both corrective and preventative maintenance of City streets, and expansion of collectors and arterials to accommodate current and future traffic. To address the corrective and preventative maintenance needs, the Task Force recommended initiation of a Street Maintenance Fee. The development of new funding sources for major street improvements is more difficult to achieve and remains the challenge for the next calendar year. Among the potential funding sources evaluated by the Task Force are a City TIF, Transportation SDC's, City gas tax and others. The Task Force will continue to evaluate potential funding sources in greater detail for recommendation to City Council. Current Status The Task Force recommended adoption of a Street Maintenance Fee to address corrective and preventative maintenance. The Task Force members have indicated a desire to reconstitute the Task Force, releasing members who can no longer continue and adding new members. Representation from the business community would be desirable. Recommended Goal L The recommended goal for next calendar year is to explore development of new funding sources for major street improvements as follows: 0 • Reconstitute the Task Force by end of March 2003 j ■ Drop members who cannot continue a ■ Add new members (solicit from the business community for representation) Set a maximum time frame of a year and a half for the Task Force to evaluate funding sources and make recommendations to Council + Begin Task Force meetings in April 2003 • Present reports quarterly to Council, or as the Task Force develops recommendations for discussion with Council WDI ACITY COUNCIL\GOALS\2003\W HITE PAPER - FUNDING FOR STREET EXPANSION.DOC White Paper Street Maintenance Fee Background The City of Tigard has approximately 140 miles of paved streets within the street system. Much of the street infrastructure is old and was not designed for heavy trucks and buses. There is a need to protect the investment in the existing street infrastructure. The state gas tax has been the sole funding source during the past decade for street maintenance and minor reconstruction. The annual gas tax revenue is approximately $1.6 million. The routine maintenance performed by Public Works street crews, the overlays and slung seals, and the street light and traffic signal system energy costs and maintenance are all funded from the gas tax revenues. The street lights and traffic signal systems require approximately $500,000. The balance funds the routine maintenance performed by the street crews. Whatever is left is set aside for overlays and slurry seals. As operating costs rise each year, the amount available from the state gas tax (which has not been increased in over a decade) for corrective and preventative maintenance has drastically decreased. The amount currently available for this maintenance is $150,000 to $200,000 each year. This amount is just not enough to adequately maintain the City's street infrastructure. In 1999, the City's Pavement Management System reported a maintenance backlog of over $2 million dollars. Because the system has deteriorated even further with the vast majority of the streets now requiring either pavement overlay or costly reconstruction, that backlog has increased to over $4 million dollars. There is an urgent need to establish an alternative source of revenue that can be used to reduce the maintenance backlog and perform timely maintenance on the existing streets. Why is there a need to perform timely maintenance on the City streets? Studies have clearly demonstrated that pavement condition worsens at an increasing rate as the pavement gets older. Restoration of pavement near the end of its service life typically costs up to five times more than rejuvenation performed in a timely manner. Timely maintenance extends pavement life significantly and thereby provides safer roads. City Council, through Resolution No. 01-06, formed a Transportation Financing Strategies Task Force to evaluate and recommend to Council feasible alternative funding i sources for street maintenance and street expansion needs. The Task Force examined a wide variety of funding sources for both corrective and preventative maintenance of City streets, and expansion of collectors and arterials to accommodate current and future traffic. To address the corrective and preventative maintenance needs, the Task Force recommended initiation of a Street Maintenance Fee. The Street Maintenance Fee is a ® monthly fee based on use of the transportation system and is typically based on trip generation rates. The fee is charged to each household and business in the City. Other cities in Oregon have successfully implemented this fee and are using the proceeds in their annual street maintenance programs. This fee can be implemented by Council action. Reasons to Adopt the Fee Establishment of the Street Maintenance Fee would provide a stable source of funds for timely street maintenance. The additional revenue dedicated to maintenance would free up gas tax dollars that are currently used for street infrastructure maintenance. The dollars that become available can be used to issue revenue bonds for street improvement projects. They also can be used to obtain loans from the Oregon Economic and Community Development Department with certain portions of the gas tax set aside to pay back the loans. The funding from the loans can be used for urgently needed street expansion projects such as Walnut Street from Tiedeman Avenue to 1215` Avenue and 121" Avenue from Gaarde Street to Walnut Street. In addition, these gas tax dollars can provide funding for on-street bike paths and sidewalk construction to fill in gaps and connect residential neighborhoods to schools. Current Status Council consideration of the proposed fee was originally scheduled for August 27, 2002. Council decided to extend the public process to increase citizen awareness of the proposed fee and to provide additional opportunities for input from the business community and from the general public. A video presentation demonstrating the need for timely pavement maintenance and explaining the various aspects of the fee was prepared and is now airing periodically on the public access channel. A public meeting was conducted on November 14, 2002 to provide an opportunity for citizens and businesses to provide input. Approximately 20 people attended that public meeting. A discussion of the results of the extended public process is scheduled for the Council workshop meeting on December 17, 2002. At that meeting, the Task Force will recommend that the fee be brought back to Council, possibly in February or March 2003, for a full discussion with Council. Council direction on any further action to implement the fee will be requested at that meeting. Recommended Goal r The recommended goal for next calendar year is for Council to adopt the proposed fee following a schedule such as the following: i • Full discussion of the fee at the February workshop meeting I • Council consideration of fee implementation in March 2003 • Adoption of the fee in March 2003 • Implementation of the fee effective July 1, 2003 with the beginning of the next fiscal year IAADMICrrY COUNCILIGOALS\2003\W RITE PAPER - STREET MAINTENANCE FEEMOC ® GOAL 2: PARKS AND RECREATION A. Complete master plans for city parks (Summerlake, Fanno Creek Park expansion, Dog Park, etc.) B. Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Committee). RECAP - 4TH Quarter 2002 Goal 2A - Complete Parks Master Plans The first project at Summerlake Park will be the installation of an off-leash dog area, which is anticipated to open in the spring of next year. It is contemplated, at this time, that Summerlake Park Development Phase One, tentatively scheduled for FY '03-`04, consist of the following: • Site prep and utilities e Children's play playgrounds (includes water play area) • Renovate existing playgrounds The projected cost estimate for phase one is $200K. We will refine this further during the upcoming budget process. A first phase which primarily consists of the playgrounds, bathrooms, and a water play feature will generate much excitement and enthusiasm for park development at Summerlake Park. Bonita Park construction will begin in early 2003 and be completed by June 30, 2003. Park features to be built in Phase I are: playground, basketball courts, portable toilets, picnic shelter, and an open space lawn area. Cook Park, Phase II, is scheduled to be completed this December. New recreation features at Woodard Park include a tot-lot playground, an elementary age playground which have been installed and a picnic shelter. The Woodard Park ® picnic shelter is anticipated to be installed this winter. ® Potso Dog Park was dedicated and opened on Saturday, July 20. Attendance has been very good. The users and committee members have done an excellent job in "cleaning" the area. Library Park Master Plan. Murase Associates has been retained to develop the master plan. The process will include a public participation process and it is anticipated that the master plan will be completed by late winter or early spring. Goal 2 B Youth The Youth Forum met continually throughout the year and was successful in getting an extended after-school program in place in January 2002 to service youth who had no other alternatives for after-school activities. The extended after- school program is currently on hold because of the added cost of providing a snack and additional bus runs for the program. A subcommittee of the Youth Forum explored ways to fund the elementary school lunch buddy mentoring ® program, which was cut due to lack of funding. The school district is currently pursuing restoring the program with volunteers. At the end of the year, the youth Forum turned its focus to youth involvement and began exploring ways to get youth involved in community issues and adults in the community more connected with youth. The Tigard-Tualatin School District will probably receive grant funds in the fall of 2003 to continue the after-school programs at the middle schools. Members of the Youth Forum. are approaching community service clubs and churches for assistance with the after-school programs for snacks and supplies for programs. The results of the Assets Survey taken by students last school year will be shared a this fall by the district. A Youth Advisory Council may be 4 formed to provide youth a connection to the community to address some of the issues raised in the Assets Survey. u J Skateboard Park Task Force Recent meetings of the Task Force have focused on the site-design/cost estimate and site location processes. The proposed design was approved by City Council on November 26. The City is presently talking to the School District about the possibility of locating the skate park facility at thz Fowler School site on Tigard Street. The School District has yet to determine the availability of the site for City use. A community meeting was held on November 20. Most of the neighbors who attended the meeting were opposed to the skate park facility being located on the Fowler School property off Tigard Street. Rich Carlson, Skate Park Task Force Chair, has begun a series of meetings designed to build interest in the upcoming fund-raising process. Many kids have been involved and he is looking for more adults to assist in this crucial process. Public Works staff will continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Task Force). 6 C i i i i i i White Paper Parks Master Planning ® Background: On March 9, 1999, the City of Tigard adopted Resolution No. 99-16, which states: "A Resolution of the Tigard City Council adopting a Park System Master Plan that details the vision, goals and implementation framework of a City and Urban Services area park and open space system" This Park System Master Plan is the result of a comprehensive, collaborative effort between the Citizens of Tigard, City staff and consultants. Tigard's Park System Master Plan is a comprehensive needs assessment and long range plan for meeting the community's parks and recreation needs over a ten-year period. The plan examines the impacts of the community's growing demand for services, the effects of related planning efforts, the implications of demographic changes, and the contributions made by the park system in providing relief from high density urban development. Further, the plan sets forth a Capital Improvement Program (CIP) which functions as a framework plan or tentative list of projects for a ten-year period. The CEP is reviewed and updated annually to reflect the changing needs of the community and changes in available funding for financing park capital projects. Decisions regarding the actual expenditure of funds for individual park capital projects are incorporated into the City's annual budget process. ® In addition to the Park System Master Plan, City Council conducts a yearly goal setting process. The Council has, on an annual basis, adopted a goal aimed at providing opportunities for Parks and Recreation. This year's Goal #2 is entitled, "Goal 2: Parks and Recreation - A) Complete master plans for City parks (Summerlake Park, Fanno Creek Park expansion, Dog Park, etc.) and, B) Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Committee)". Currently, in FY 2002, the City is involved in many projects aimed at fulfilling Goal #2 as established by City Council. Many projects have either been completed, or will be completed, by June 30, 2003. The projects range from: • Completion of two park master plans - Summerlake Park/Bonita Park Development of a third park master plan -Fanno Creek Park Extension Master Plan L v Completion of a major park project - Cook Park Y Completion of several smaller park projects - Woodard Park, Potso Dog Park, Summerlake Park • Seeking and receiving three grants to acquire land and develop four park projects - Fanno d Creek Trail, Cook Park, Bonita Park, Woodard Park Q u In addition to the Park System Master Plan, and the City Council's goal setting process, City r Council has established a visioning process, entitled, "Tigard Beyond Tomorrow" which sets forth two goals which are aimed specifically at parks and recreation. They are "Open Space & Greenway Areas are Preserved and Protected" - Acquire and develop parkland; and, "A Wide Range of Leisure and Recreation Opportunities are Available for the Tigard Community"- Develop partnerships with current providers to provide opportunities for recreation. Recommendation for continued follow-up in 2003: The following projects are either completed or are scheduled to be completed during this fiscal year July 1, 2002 - June 30, 2003: • Bonita Park and Summerlake Park Master Plans were approved and adopted by the City Council on June 25, 2002. • Process aimed at developing a Fanno Creek Park Extension Master Plan is currently underway and is scheduled for completion this spring. • Skate Park design was adopted and approved by City Council on November 26, 2002. Although a location has not yet been secured, a site on Fowler Middle School property is presently under serious consideration. • Cook Park Phase II, a major development project partially funded by SDC Funds, a grant, and a low cost State loan was cor.,pleted in November 2002. Cook Park Phase II consisted of the addition of a new picnic shelter, playground, two restroom facilities, concession facility, parks maintenance building, additional parkin;, landscaping and infrastructure. • Woodard Park development projects include the installation of two playgrounds and a picnic shelter (partially funded by a grant) which will be completed by March 2003. • Potso Dog Park was completed and opened to the public on June 20, 2002. • Off-leash dog area will be installed at Summerlake Park and is scheduled to be opened to the public sometime this spring. • $165,000 federal grant was received to complete Bonita Park Phase I. Phase I will consist of an open space play area, bathrooms, picnic shelter, basketball courts, hard and soft paths, landscaping, and a playground. Construction at Bonita Park will begin this spring and be completed by June 30, 2003. • An additional federal grant was received to acquire and develop additional Fanno Creek Trail property from Grant to Main Street. Several CEP acquisition and development projects, tentatively scheduled for FY 2003 - 2004, will be included for consideration in the upcoming FY 2003 budget. Budget Committee and Council approval are needed in order for these projects to be completed in FY 2003 - 2004. One of the projects is the acquisition and/or the development of additional Fanno Creek Trail property. The development of the Skate Park depends on two very critical issues, first is finding a location for the Skate Park, and secondly is a successful fund raising campaign aimed at building the Skate Park. Jack Park is scheduled to have an irrigation system and picnic shelter installed during FY '03. The next major park development project, anticipated to occur in the new fiscal year, is the proposed Summarlake Park Phase I development project which consists of the following features: • Four new children's playgrounds (tot-lot to elementary age) • Water play feature • Three renovated playgrounds • Bathroom facility • Seven new parking spaces, landscaping, site preparation and infrastructure. It is anticipated that a grant will be sought to partially fund the development of the proposed Summerlake Park Phase I project. Completion of this project is projected for June 30, 2004. As set forth in the City's Park System Master Plan, "Parks, recreation facilities, trails and open spaces are essential elements in enhancing the quality of life in Tigard. They foster healthy, active lifestyles, strengthen a sense of community, protect the environment, contribute to a healthy economy and help mitigate the effects of growth". Statements such as this, along with the City Council's collaborative goal setting process and "Visioning" process, drive the implementation of the projects identified in the Park System Master Plan. I:ViDMCITY COUNCILMALWO031WHITE PAPER - PARKS.DOC L i 1 I I I I GOAL 3 " DOWNTOWN 4T}' QVARTTIER UPDATE WHITE PAPER: DOWNTOWN GOAL 3: DOWNTOWN A. Plan for the commuter rail station. B. Review zoning and comprehensive plan standards in the downtown. C. Work in conjunction with the Tigard Central Business District Association, Tigard Area Chamber of Commerce, and other interest groups on a downtown redevelopment plan. UPDATE-4 TH Quarter 2002 Goal 3 Downtown A Completion of Traffic Impact Study to evaluate impacts of the downtown Commuter Rail station/park and ride ® on downtown vehicle and pedestrian circulation. The study concludes the impact isn't significant, and includes specific recommendations for safety and circulation. ➢ In November, City Council appointed a 13-member Task Force for an 18-month term to examine Commuter Rail station design and pedestrian/ vehicle circulation, and develop a work plan and timeline to address Downtown's other revitalization and economic development needs. ➢ The Task Force is reviewing different station design elements to arrive at the group's preferred improvements. These will form a Station Design Plan, which will be forwarded to Council and Tri-Met Winter 2003. White Paper Downtown Background Downtown Tigard has been a long term goal for the City Council. During this past year, efforts have been refocused around the Commuter Rail station. Towards that effort, Community Development has been working with downtown property and business owners providing education and overview on the Commuter Rail line and its potential catalyst on the downtown. Council appointed the Downtown Task Force at the end of November. The Task Force has been charged to work at developing an economic and revitalization plan for the downtown. This effort will continue through the coming year. Council's continued support of the Downtown and Task Force is critical to its success. Council, with the help of the Task Force, needs to establish a work program charting the Task Force's course over the next 12-18 months. Recommended Goal: Adopt Downtown Task Force work program. hADKCITY COUNCIUGOALS1 OOMHITE PAPER - DOWNTOWN.DOC ~s~ GOAL 4,w WATER 4TH OVARTER UPDATE WHITE PAPER: ➢ WATER SUPPLY ® GOAL 4: WATER A. Continue to evaluate options for a long-term water supply. UPDATE-4 TH Quarter 2002 Goal 4 Water Proposed Bull Run Regional Drinking Water Agency The Phase II implementation plan for the formation of a proposed Bull Run Regional Drinking Water Agency was completed and distributed to the 13 participating agencies in late September. Since that time, member agencies have been meeting independently like Tigard and the IWB, review that date. It is anticipated that the member agencies will decide in February 2003 whether or not to proceed with a Phase III or request that the City of Portland start serious negotiations on the buy in price. Joint Water Commission We continue to work closely with the Joint Water Commission and its members to build relationships that will soon offer us a partnership. The Tualatin Basin Water Feasibility Study is moving along slowly but at a steady pace. We are also involved in the selection process for the JWC on a consultant for a raw water pipeline. This project will explore the option to plan, design and construct a raw water pipeline from the Scoggins Reservoir to the water treatment facility, to capture raw water for treatment and eliminate loss due to flow by. White Paper Water Supply Background Since 1994 when the City began operating the Tigard Water System it has been the desire of the Council to secure a permanent long-term water supply, either through a cooperative partnership or ownership of a supply system. In 1994, the City commissioned the engineering firm of Murray Smith & Associates to complete a Water Supply Plan update. In that report, seven long-term water supply options, all of which were consistent with regional water supply planning goals, were evaluated. The highest ranked option was the joint development of an expanded Clackamas River supply with the City of Lake Oswego. Tigard spent the next 18 months trying to negotiate a contract with Lake Oswego. This option, however, could not be implemented for a number of reasons including neighborhood opposition to expanding the existing Lake Oswego water treatment plant located in West Linn. The City then approached the City of Portland to determine if they would be willing to become our permanent water supply source. Portland referred to our 25 year contract with them that will expire in 2007, and continued by stating that we could purchase additional supply from Portland. However, Portland would not commit to providing a permanent source of supply until after the regional water supply plan was complete and new wholesale contract negotiations initiated. In March 1996, the first sub regional joint effort to explore the development of a drinking water supply system utilizing the Willamette River above Willamette Falls was completed. Participants of this first study included the Canby Utility Board, Clackamas River Water, Tualatin Valley Water District and the cities of Tigard and Wilsonville. In December 1998, two proposals were presented to the City for a long-term water supply. One proposal was from the City of Portland for water supply form the Bull Run and Columbia Southshore Wellfield. The other proposal was from the consulting team of Murray Smith & Associates, Montgomery Watson and Financial Consulting Solutions Group, Inc. for the cities of Tigard, Tualatin, Sherwood, Wilsonville and the Tualatin Valley Water District for the development of a Willamette River Supply System. In March 1999, the City Council adopted the Willamette River as its long-term water supply. However, a citizen group that opposed the use of the Willamette River as a potential water supply was successful in placing a City Charter amendment on the September 1999 ballot requiring Tigard to have voter approval before bringing treated Willamette River water into the water system. The City Charter amendment was approved by City voters. The City of Tigard evaluated an option to join the South Fork Water Board in 2000 and early 2001. After the elections in West Linn in November of 2000, the South Fork Water Board decided to remain status quo and not allow for new membership or to expand its water supply capabilities. Since 2001, the City of Tigard continued to explore and develop further options with both the Joint Water Commission and the City of Portland. Current Status Joint Water Commission During the last two years, the City of Tigard and members of the Joint Water Commission (JWC) have worked diligently to address short and long-term water supply issues that would have a direct bearing on Tigard's admittance to the Joint Water Commission. We have an agreement with the JWC that allows us to purchase surplus water and a clause that allows us to participate in capital projects, with a built-in termination if additional source water cannot be developed. An intergovernmental agreement was signed with the City of Beaverton, which now allows us to take up to four million gallons of water a day if available. On the long-term additional water supply, staff is moving forward with research and planning for the development of additional supply options. The first study is the Tualatin Basin Water Supply Feasibility Study. This study includes eleven agencies that deal with the Tualatin River Basin and Scoggins Dam at Hagg Lake. The purpose of the feasibility study is to examine alternative approaches to increasing the water supply. Some funding difficulties have occurred due to the Bureau of Reclamation (BOR) funding being cut and they cannot complete their portion of the study. A funding amendment was approved by the participating agencies to either pay for BOR to complete their portion of the work or, with their consent, shift the work to a private consultant. This study will continue into the next fiscal year, and will lead to some answers as to where the next increment of water supply for the JWC and Tigard could come from. Another project Tigard is working on in conjunction with the JWC is the Raw Water Pipeline Alternative Analysis Study. This Feasibility Study will be funded jointly and explore the possibility of a raw water pipeline from Scoggins Dam to the JWC water treatment plant. This will allow them to increase the efficient use of the existing water in Henry Hagg Lake, while transporting future expanded water that is available in the lake, should it be expanded. This will also increase the raw water quality of Hagg Lake to the JWC water treatment plant by reducing turbidity and the potential for stream pollution > from agricultural and industrial run off, and accidental release of chemicals and/or acts of terror. This phase of the project will be to evaluate and determine a preferred alignment i of a large diameter raw water pipeline. The study includes public involvement, environment assessments, construction issues and cost comparison of various routes. This phase will take approximately 18 months to complete, with a total project completion time of six years. Proposed Bull Run Drinking Water Agency ® In March 2001, City Commissioner Erik Sten proposed the formation of a new government structure to provide drinking water services for the Portland metropolitan region. In August 2001, fourteen agencies interested in pursuing the regional proposal agreed to jointly fund and research the potential for the formation of a regional drinking water supply and transmission agency. The culmination of the Phase I work was the report entitled "Progress Report, Regional Drinking Water Initiative, December 12, 2001". In March 2002, thirteen public agencies entered into a joint funding agreement for the preparation of Phase II Implementation Plan. This plan provides an in depth examination of the regional drinking water concept, develops more detailed principles of agreement to accomplish the regional objectives of the participants, and set out next steps, estimated costs and a schedule to implement a regional drinking water agency. Key findings were detailed in the report as accepted on September 26, 2002. Some of which include: • Formation of the proposed Bull Run Regional Drinking Water Agency is feasible. • No apparent "fatal flaws". • System would only consist of Bull Run, Columbia South Shore Wellfield sources and the Washington County supply line. • Agency would be formed under ORS 190 intergovernmental agreement. By design, the review and decision process for continuation has been structured so that member agencies would provide local public participation as they choose while going through their respective processes. The City of Portland must take the lead and complete certain tasks before the other participating agencies can decide on continuing with a Phase III, or even to begin the formal negotiation process. On November 14, 2002 at the Policy Steering Committee meeting, Commissioner Dan Saltzman of Portland outlined their next steps. • Mayor Katz has asked the City's office of Management & Finance to review the financial analysis that has been developed by the Water Bureau and the consultants. • The Water Bureau will develop a specific process to conduct the negotiations to get input and buy in from the regional entities that will participate, and then bring the description to the City Council as part of a resolution that will be submitted to authorize Portland's participation in these negotiations, which will involve creating a negotiating team. • If the proposed negotiations result in an agreed price among a critical mass of participants, then and only then, the rest of Phase III will commence. i As of this date, we have not heard back from the City of Portland on these steps, however, staff continues to provide information to the Intergovernmental Water Board, City Council and citizens. We are anticipating the Tigard public process on this phase to end on February 25, 2003 with a public hearing and then Council decision on whether to continue participating in this process. Recommendation Determine whether the City's long-term water supply goal should be continued in 2003. We should continue to evaluate the two options of the Joint Water Commission and the Bull Run Drinking Water Agencies. Many variables impact each of the options, therefore detailed tasks cannot be developed until feasibility studies, negotiations and strategies are completed. The staff task will be to continue to work to keep the studies moving forward, and keep Council informed in regular briefings. hADWITY COUNCIL\GOALS12003%WHIE PAPER - WATER.DOC GOAL 5: GROWTH MANAGEMENT A. Continue to evaluate the results of the Bull Mountain study and discuss the findings with the residents. Cooperatively develop a course of action. B. Monitor the progress of the Durham Quarry development, receiving regular council updates. C. Consider ways to support the provision of affordable housing. D. Actively support implementation of the Washington Square Regional Center Plan. E. Evaluate the need and feasibility of having the Tigard Post Office Branch become the Tigard Post Office. UPDATE-4 TH Quarter 2002 Goal 5 A Bull Mtn. Study Staff has been evaluating Bull Mountain facilities and the short- and long-term provision of services to the area. This includes refining the 2001 Study assumptions. Goal 5 B Durham Quarry ➢ Continued coordination on development of site, including progress meetings with the developer and impacted agencies. L > Negotiations have been finalized between the County IC and a purchaser; the property was sold to OPUS Northwest. 1 ➢ OPUS is finalizing development plan and is nearing site submittals with construction anticipated to start in the spring of 2003. Development plans include j realigning the 72"aBridgeport intersection and e improvements to the I-5 /Lower Boones Ferry freeway interchange. Goal 5 C Affordable Housine In late October, Council adopted guidelines for a new Events and Social Services Fund set-aside designed to reduce fees and charges imposed on affordable housing acquisition, development, and rehabilitation within the community. The first year amount is $10,000. Notices of available FY 02-03 funding were distributed in early December. Applications are due January 2, 2003. In- person presentations to City Council, required as part of the application process, are set for January 28th. Goal 5 D - Wash. Sq. Regional Center Plan ➢ Funding strategy was adopted by Council in November. ➢ Staff will begin implementation of the strategy steps. ➢ TDM, greenbelt and storm water components are included in Long Range Planning work program. Goal 5 E - Tigard Post Office Contacts were made earlier in the year with U.S. Post Office and then a follow-up letter to Senator Wu in April asking for assistance in the following areas: I. Identification of the criteria used to establish independent post office facilities and a determination whether Tigard meets those criteria. 2. Modification to appropriate data bases to accept Tigard, Oregon as a location tied to zip codes 97223, 97224, and 97281. 3. Enhanced bulk mail services at the Tigard Post Office to include weekday hours when bulk mail is reviewed and accepted for delivery. 4. Later weekday pickups for outgoing mail. ® White Paper Growth Management Bull Mountain Study Background The Community Development Department led the City's efforts to communicate the findings of the annexation study to the Bull Mtn. residents, City Council, staff, and citizens of Tigard. The study, which was completed last year, provided a detailed basis of the initial capital and operational needs to serve the area. This included the various internal working groups, which analyzed ways to provide funding for transportation, parks, and other issues. Numerous work sessions were held with City Council on methods of annexation in January and April, 2002. A citizen opinion survey on annexation was completed and shared with Council and the public. Council directed staff not to continue with efforts toward an annexation plan and ultimate vote. Staff is proceeding with a public facilities and services plan. This effort involves all City departments and will result in a detailed analysis of the capital and operational needs for the area. The outcome of the public facilities and services study for Bull Mtn. will result in policy discussions with Council on finalization. This effort will continue through the coming year. Portions of Tigard's Urban Services Area (USA) are within unincorporated Washington County. Ultimately, those areas will be served by the City of Tigard. The issue for Tigard is when and what areas should be annexed into the City. The Bull Mountain Study and the subsequent Bull Mountain Public Facilities and Services Plan, which is currently underway, will provide the basis for further policy consideration by Council. The Public Facilities and Services Plan are anticipated to be completed by June. Recommendation i Develop short and long term policies for annexation of Bull Mountain. Affordable Housing Background In the past year, Council considered affordable housing during a series of five workshops and one budget committee meeting. As a result of these efforts, the "City of Tigard Affordable Housing Program" was developed. ® Along with various Comprehensive Plan policies and community vision goals and strategies related to affordable housing, the report includes a compilation of all the initiatives undertaken by the City to date that emphasize and encourage affordable housing and serve to meet the Council goal. In general, the focus of the City program is on households earning 50% and below of the region's median income. This is generally recognized as the income group having the greatest need for affordable housing. In keeping with federal guidelines, housing is defined as affordable when a household spends no more than 30% of its gross income on rent and utilities. Council adopted the "City of Tigard Affordable Housing Program " by resolution in November of 2002. Washington Square Regional Center Plan Background The Regional Center Plan was adopted by Council in 2000 with implementation being adopted January 2002. An outstanding issue, among others, was infrastructure funding. The plan identifies over $150,000,000 in infrastructure needs to fully implement the plan. Community Development led the City's effort to, along with Washington County and Beaverton, plan for the funding of infrastructure to carry out the Regional Center Plan. On Tigard's part, an internal coordinating committee was established including Engineering, Finance, Administration, and Community Development. This effort resulted in infrastructure projects being reviewed and prioritized for funding. Projects have been identified for MTIP consideration with submittals being developed Community Development, Finance, and Engineering developed the Washington Square Regional Center Funding Strategy. The strategy identifies the methods, including urban renewal, available to fund the infrastructure needs to implement the Regional Center Plan. Council adopted the Funding strategy this past month. The plan sets out a clear set of priorities for Council consideration and action over the next several years. This effort will continue through the coming year. Proposed Goal Evaluate existing fees to support implementation of the Washington Square Regional Center Plan. I:\ADM\CITY COUNCIUGOALS\2003\WHITE PAPER - GROWTH MANAGEMENTMOC GOAL 6 ° USURY 4T" OVARnR UPDATE WH PAPER: ➢ LIBRARY GOAL 6: LIBRARY A. Council members will individually support promotion of the library construction bond. UPDATE - 4TH Quarter 2002 Goal 6 Libra • Council members approved purchase of the 14.7-acre site on Hall Blvd. near O'Mara Street. • Council members received monthly update presentations from the library director on the progress of the new library. • Councilor Craig Dirksen presided at two community meetings to elicit citizen participation and feedback on design of the new library. • Council members approved sale of new library construction bonds to the Oregon Economic and Community Development Department. • Council members assisted the public information campaign by helping spread the word about public involvement in the new library. • Council members reviewed and approved the schematic designs presented by the architects. L L 1 J J White Paper Library The $13 million bond measure passed by Tigard citizens for the new Tigard Library accounts for most of the funding for the $14.2 million project. The remaining $1.2 million will come from other sources, including two bequests and the City's facilities fund. Yet, additional funds will still be needed for features and furnishings. With its high profile, the City Council can help stimulate enthusiasm for the project and educate the public for the need to raise more funds to ensure that the New Tigard Library is truly a source of community pride. Background When the new library opens at Hall Blvd. and Wall Street, it will be the fourth location for the Tigard Public Library since it began in a closet in the old City Hall on Main Street in 1963. Initially run by volunteers, the Library received $175 of City funds in 1964-65 to hire part-time staff. In 1967, the library moved into the former Sealy Mattress factory on Main Street. In 1984, Tigard residents approved a bond measure for a new City complex on Hall Blvd. In 1986, the Tigard Library moved to a new 11,000-square-foot building in that complex. In 1994, a bequest from Mary ® Margaret Puett allowed the library to build a 2,000-square-foot addition, bringing the current square footage to 13,000 square feet. Over the past 18 years, the Library has grown in popularity. Circulation has increased 470 percent. As a result, space for books, library materials and seating has become severely limited. The Puett Room, which provides considerable seating, is often used for library programs, thus reducing seating availability even more. In 1996-97, the City conducted a needs analysis to determine the long- term space needs of the entire City government. In 1998, the City Council placed a $17.8 million bond measure on the ballot for a new library and additional space for other City offices. That measure failed. In 1998-99, the City formed a Library Expansion Committee after receiving an $816,000 bequest from Grace Tigard Houghton for a Library Reading Room. The committee determined that the library could not be expanded at the current site because of changes in wetlands laws and seismic standards. In 2000, the Library Expansion Committee became the New Tigard Library Construction Committee. In early 2000, the City retained BML Architects, who conducted a three-part study. It included a) a needs analysis report; b) the development of a library building program; and c) a site analysis. ® In December 2001, the City Council placed a $13 million bond measure on the May 2002 ballot to build a new 47,000-square-foot library on a site near Hall Blvd. and O'Mara Street. In May 2002, the citizens of Tigard passed the bond measure by a 20 percent margin. ® Maior Accomplishments since Passage of Bond ➢ Hired SRG Partnership as project architects. ➢ Hired Shiels Obletz Johnsen as project manager. Hired Hoffman Construction as construction manager/general contractor for the project. ➢ Sold bonds to the Oregon Economic and Community Development Department (OECDD) to finance construction of the new library. The City saved money by selling the bonds through the State. OECDD offers financing at a lower interest rate than if the City had sold the bonds through a competitive sale to an investment bank. Also, because OECDD pays for bond issuance costs, the City saved between $200,000 and $260,000 on those alone. All savings will go directly to the new library. ➢ Purchased 14.7-acre site on Hall Blvd. near OMara Street. ➢ Initiated a public information program to encourage public involvement in the new library project. The program includes email updates to citizens, a monthly column in Cityscape, frequent progress reports to local media, an art contest for young people, solicitation of "Bright Ideas" from the public about the new library, frequent updates on the library website and more. ➢ Sponsored two community meetings for public participation and feedback on library design. Each meeting drew 40-50 participants. ➢ Initiated process to obtain funds for public art. ➢ Approved final schematic designs for new library. ➢ Began design development phase of project. Funding Needs The $13 million bond measure passed by citizens in May 2002 was intended to cover the costs of land acquisition, design, construction and some furnishings for the new library. It would also pay for parking, landscaping and related street improvements. The cost of the entire project is estimated at $14.2 million. The information campaign for the new library indicated that additional funds would need to be raised through donations to the Library Foundation and the Friends of the Library, grants, corporate and individual giving, in addition to two bequests the library has already received. The City is committed to completing library construction within budget. Additional funds are needed for artwork, collections, technology, additional landscaping and furnishings in order to create a new Tigard Library that will be a source of community pride providing "world-class information and traditional library services," as stated in the Library's mission statement. The Library intends to conserve funds by moving nearly all the existing staff furniture to the new library. To meet the Council's goal, however, of building a new library of mid-level quality---that is, neither the cheapest nor the most expensive materials- additional funding is necessary for features and furnishings in the public areas. Comfortable and durable chairs and tables and welcoming lighting are among the ® purchases that may require additional funding. Most grants require matching funds, which may be raised through individual or corporate donations. In order to generate additional funds, the City must educate the public to the need. Residents may assume the bond measure will sufficiently cover the entire costs of the project. With the failure of the WCCLS library operating levy, the library's budget is likely to be strained in the next few years. Maintaining the existing level of services with reduced funding will be a challenge in itself. A second challenge will be to open the doors to a new library at a time when public budgets are stretched and ensure that it is equipped and staffed sufficiently to meet the public's expectations. That is the primary reason for seeking additional funds for the new library. The Council was instrumental in helping to educate the public about the bond measure. Individually and as a whole, Council members drew attention to the library's space shortages and needs. The Council's active involvement helped secure successful passage. Similar assistance from the Council in pursuing additional funding from outside sources could effectively stimulate public giving. Options for Council Consideration ® ➢ Help pursue additional funding for the new library by spotlighting the need in Council meetings, public presentations and through individual contacts. ➢ Direct staff to seek additional funding through grants. ➢ Commit to completing new library with existing funding only. Recommendation The staff recommendation is for the City Council to assist in obtaining funding for the new library for features and furnishings not covered by the $14.2 million budget. Such features would include public art, landscaping and some public furnishings. This could be accomplished in a number of ways including discussions at City Council meetings, public appearances at fundraising events, individual contacts with potential donors and public presentations. i Recommended Goal: The City Council will assist in obtaining additional funding and stimulating public support for the new library. IMOKCITY COUNCIL\GOALSU003%WHITE PAPER - LIBRARY - FINALDOC GOAL 7 - C®MMUNCATI®N 41" QVARTER VIVA E WHITIE PAPER: COMMUNICATION a ® GOAL 7: COMMUNICATION A. Continue to meet with local, county, regional and state partners. B. Continue to improve and expand communication with Tigard citizens through the CIT program, Cityscape, Website, cable, media, Community Connectors, and other means. C. Support English-as-a-Second-Language programs in Tigard. UPDATE - 4TH Quarter 2002 Goal 7.A. Communication State Senator Ginny Burdick and State Representative Max Williams gave periodic updates regarding legislative activity at council meetings during the year that were aired on cable television. The City Council held regular meetings during the year with the Budget Committee, Planning Commission, Library Board, School District Board, and the Tualatin Valley Fire and Rescue District Board. During the last quarter, the council met with the Budget Committee to review social service funding, the Senior Center Board to discuss programs, and the Intergovernmental Water Board to discuss long-term water supply options. Tigard High School Student Envoy Paul Brems attends the first council meeting of each month to present information about school activities and programs. Goal 7.B. - Expand Communication Y q CITs-- Attendance at CIT meetings averaged a little higher in the 3 fourth quarter than the third quarter, but the monthly average for the year declined from almost 13 people per U meeting in 2001 to almost 9 per meeting in 2002. Surveys indicate, however, that about 660 people get information about the city by watching the CIT meetings on cable. Due to the low attendance at the meetings, the focus in February 2003 will shift to producing programs to inform and educate the cable television audience. Cityscape The format of the Cityscape newsletter was updated in time to include two colors along with photographs. Costs for producing the Cityscape increased 14% over the previous year due to the new two-color format. As part of preparing the FY 2003-04 budget, staff will investigate more cost- effective ways to distribute the Cityscape. Website New features added to the website in 2002 include vendor registration and press releases. Information on the website continues to be updated quickly. A redesign of the website now in progress will accommodate new and enhanced features. Cable During the last quarter, city staff produced two library community meetings, the proposed street maintenance fee open house, and a story time video. Media Press releases continue to be issued weekly with an average of 81.5% printed for the year, only 62.5% in January, but 100% were printed in August. Goal 7.C. ESL The city's young adult librarian continues to meet at least monthly with the Hispanic Teen Advisory Group (HTAG) at Tigard High School. The group assists in the selection of materials for children and teens for the library. They are also planning some programming for early in 2004. L K I:\ADM\CITY COUNCIL\GOALS\2002\GOAL SUMMARY FOR 03 GOAL SETTING.DOC J 0 u White Paper Communication SUBJECT: Discussion and Recommendations on the City's Communication Efforts As you are aware, one of the Council Goals for 2002 was to "Continue to improve and expand communications with Tigard citizens through the CIT Program, Cityscape, Website, cable, media, Community Connectors, and other means." The city expanded its communications with citizens in several ways over the past year and was recognized for its overall communication program by receiving the League of Oregon Cities' Good Governance Award. Although improvements were made in several programs, there continues to be ways to improve and expand communication with citizens. What follows is a summary of the 2002 activities in different areas of the city's communications and recommendations for expansion or improvement. CITs Summary: In 2002 attendance at CIT meetings continued to decline from an average of nearly 13 in 2001 to around 8 per meeting in 2002. The Bull Mountain Annexation Survey revealed that 3%, or about 660, registered voters rely on public access television as one of their sources for learning about what is going on in local government Recommendations: • Due to the declining attendance at CIT meetings and citizen's interest in cable television, discontinue the CIT meetings. • Beginning in February 2003 produce monthly informational/educational programs that inform citizens in some depth about issues and programs. The program would air throughout the month and could include topics such as long-term water supply, Planning 101, Code Enforcement issues, youth and volunteer programs, Peer Court and Youth Court, commuter rail and the Washington Square Regional Center Plan. • The department assigned the project or program is responsible to put their program together, much like a public meeting. • Network Services staff will produce the programming. • The department communicators develop the program schedule and assist each other in planning specific programs. C The name of the program will be changed. a Communication Plan Summary: The Communication Plan was initially adopted in May 2000. It is currently being updated and i expanded to include new sections on cable television and the TVTV Bulletin Board. Communication Plans are maintained in each department and the loose leaf format allows departments to organize and customize the document to best suit their needs. ® Recommendations: 0 Complete the Communication Plan update and distribute to departments. • Each department communicator reviews the new plan with their department staff. • Develop a style guide that provides guidelines for written materials (brochures, etc.) on use of the city logo, font selection, PowerPoint presentations, and other graphic or written pieces. Press Releases Summary: At least one press release per week is issued. An average of 81.5% were printed for the year-100% in August, but only 62.5% in January. It's important to note in the last quarter the Oregonian printed more submitted press releases than in the past. Recommendations: • Continue to issue at least one press release per week. • For events or meetings, issue the release ten days to two weeks in advance. • Transition from a manual to a computerized tracking system. Community Connectors Summary: There are currently 30 community connectors. Since the program started in 2000, only two people have resigned. Communications go out regularly every other week and do not require a lot of staff time to produce and distribute. Staff has not been proactive in recruiting new connectors. However, the current connectors arc complimentary of the information and seem to appreciate the ease of access. Recommendations: • Continue to distribute the communications. • Develop and implement a specific plan for recruiting additional connectors. • Expand the responsibilities and opportunities for connectors to include education on emergency preparedness and neighborhood issues (code enforcement, etc.). Cable Television Summary: Network Services staff are certified to produce and direct cable productions. City Council, CIT, Hearings Officer, and special Town Hall meetings are now produced without assistance from TVTV. As there is increased interest in airing meetings and events on cable, there is an increased demand on trained staff to produce the programming. Recommendations: • Evaluate the current staff resources available for cable television production and the projected demand. • Develop a plan to train additional staff and/or volunteers to produce, direct, and operate cameras if projected demand warrants. 0 Develop and implement a schedule to bring new programming on line. ® Ci sca e Summary: Currently, over 24,000 Cityscape newsletters are sent out monthly. The recent Bull Mountain Annexation Survey reflected that 21 or about 4,627 people, use the Cityscape as a means to learn what's going on in local government. The change to a two color format increased the production costs of Cityscape by 14%. Recommendation: • As part of the 2003-04 budget process, evaluate the mission, cost, and other options for Cityscape distribution. Coal Guide Summary: The Goal Guide was designed as a way to communicate progress on council goals to citizens. It is one sheet that summarizes the progress on each goal and features more information on a selected goal. It was intended that the Goal Guide be issued quarterly and placed in the City Hall lobby, library, and made available at city meetings held in the Town Hall. Recommendation: • Discontinue production of the Goal Guide. The limited copies that were made were not picked up. ® Cable Television Bulletin Board Summary: TVTV is using a new Bulletin Board software that will allow the city to put more information about activities, events, and programs out on cable television. City staff is currently working with TVTV staff to ensure a smooth transfer of the information electronically. Recommendation: • Continue to work with TVTV to maximize the city's use of the TVTV Bulletin Board. 1AAOM\CITY COUNCIMOAM2003\WHITE PAPER -COMMUNICATIONSMOC L a .7 OTHER ISSUES FOR GOAL CONSIDERATION 71 For Goal Consideration Community Development Department Transportation Metro is undertaking the HWY 217 Corridor Study over the next 18-24 months. The study will determine the ultimate right-of-way width and improvements for HWY 217. It will also look at transportation needs for adjacent local streets serving the corridor. Council's participation in the development of the study is important. Proposed Goal Engage and represent Tigard's interests on development of the HWY 217 Corridor Study. Urban Renewal As a result of Council's consideration of the Washington Square Regional Center Plan Funding Strategy, they have been briefed on urban renewal fundamentals. What is urban renewal and how can it work in Tigard? Proposed Goal Evaluate potential of urban renewal in Tigard Urban Growth Boundary Expansion Metro Council decided to expand the urban growth boundary and how the region will provide land, housing and jobs for 500,000 more residents in the next 20 years while protecting clean air and water, a strong economy, farm and forestland, open space and parks. Metro's action includes approximately 480 acres west of Bull Mountain, primarily for residential development. Who will be responsible for providing urban services and completing the necessary planning for the area? Council needs to decide how to address this area. Ultimately, it will be within City limits. Initially, should annexation occur or should Washington County be responsible for establishing land use standards, etc., with annexation occurring sometime in the future? Proposed Goal In coordination with Washington County, establish policy for providing urban services to the expansion areas. General Grant Assistance Community Development is actively involved in pursuing grant opportunities to fund needed public and park improvements. The State and Federal grant programs that have provided awards for City projects include the Land and Water Conservation Fund, the 0 Local Government Grant Program, the Recreational Trail Program, the Community Tree U Program, and the Community Development Block Grant Program. J Proposed Goal Continue to pursue grant opportunities for parks and community development projects. I:\ADM\CrrY COLINCIL\GOALS\2003\PROPOSED GOALS - COM DEV.DOC White Paper Citywide Sewer Extension Program Background In 2001, City Council approved the Citywide Sewer Extension Program to provide sewer service to all developed but unsewered areas throughout the City. At that time, there were about 680 residential lots throughout the City and about 80 commercial lots in the Triangle Area without sewer service. The lots are typically on septic systems that are 30 years old or more. Failed septic systems create health hazards to the community. It is extremely difficult to resolve issues created by failed septic systems that occur at random throughout the city. The ideal solution is to extend sewers to all unsewered residential areas such that City sewer would be available as these systems fail. The Citywide Sewer Extension Program is a long- term program that allows the City to systematically provide sewer service to developed but unsewered areas. Commercial areas would provide the public improvements necessary, including sanitary sewer extensions, as development occurs. The sewer extension projects are constructed through the formation of Sewer Reimbursement Districts. The City of Tigard would install public sewer to each lot within the reimbursement district. At the time the property owner connects to the sewer, the owner would pay a connection fee of $2,335.00 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. With an annual target of 130 new service connections, most of the unsewered areas would have sewer service available after five years. To encourage early connections, City Council offers an incentive for connection within the first three years after sewer becomes available. Under the incentive program, each resident's fair share of the cost of the sewer is limited to $6,000 to the extent that it does not exceed $15,000, if connection occurs within the first three years. This incentive program, in effect, offers a subsidy of up to $9,000 for those projects that cost more than $6,000 per lateral. Current Status The City is in the second year of the 5-year program to provide sewer service Citywide. Sewer service has been provided to 264 lots since the program began with 102 services completed since the beginning of this fiscal year in July 2002. There are a number of sewer districts that are now in the design phase for implementation during the remainder of FY 2002-03 and the first half of FY 2003-04. At this point, the program is ahead of the projected total of 130 laterals each year. However, some of the sewer extensions anticipated towards the end of the 5-year period are in areas that would be more difficult to construct with easements that need to be acquired prior to implementation. Extending sewers to those areas may require more effort both in time and in funding. Recommended Goal The recommended goal for next calendar year is to continue with the drive to provide sewer service Citywide. At an average of 130 new services installed each year, the Citywide sewer program should be completed by calendar year 2006. IIADUCITY COUNCUGOALS12OMMITE PAPER - CITYWIDE SEWER EXTENSION.DOC White Paper Library Funding Background: In 1998 a new County tax rate was established for Washington County after the passage of Measure 50. As part of the County's implementation requirement for Ballot Measure 50, the Library Cooperative's serial levy was rolled into the County's permanent tax rate of $2.25 per thousand dollars of assessed value. As a result, funding for the operation of Washington County Cooperative Library Services (WCCLS) became part of the County general fund. A plan was established to fund the operation of WCCLS with a combination of general fund monies and the Cooperative's reserve fund for FY 1999 through FY 2003. When the plan was implemented, the strategy was to seek a new local option levy or develop some other funding revenue by the end of 2002. General fund support for WCCLS has increased an average of about 4% per year since 1999. Current Status: In November 2002 the WCCLS levy failed by less than 650 votes. In FY 2003-04, the WCCLS ® reserve fund will be expended down to the planned 10% level of the operating budget. Consequently, a different funding source must be developed to accommodate the shortfall from the depleted reserve account. Currently, the WCCLS operating budget is approximately $13.1 million. In FY 2002-03, WCCLS reimbursed the City approximately $1.2 million for the operation of the Library - approximately 60% of the library's operational budget. The failure of the levy means the Tigard Public Library will experience a 12% reduction (approximately $150,000) in the WCCLS payment for FY 2003-04. In light of the failed levy, the County has stated that their general fund cannot absorb the necessary funding increase to WCCLS to maintain the current level of library services in Tigard and other individual public libraries throughout the County. Without an alternative funding C source to accommodate this shortfall, library services throughout the County will be reduced considerably. This potential reduction in library services comes at a time when many individual libraries are experiencing an ever increasing demand for services and resources. This past year (2002) the Tigard Library experienced a 10% increase in circulation and a 10% increase in the i number of visitors. r Impact of Reduced Funding: At a time when the community has supported the library by passing a bond measure for the construction of a new library, we will want to examine carefully the various options for reduction in service levels. Many of Tigard's residents may not understand the distinction between the L/lib/Margaret/WCUS Goal 2002.doc ® bond measure and the local option levy. Our challenge is to inform our public to help them understand the impact of the failed levy on library services and programs. A public library traditionally examines two major areas in the budget to realize significant savings. These areas are personnel and collections (books, periodicals, videos, books-on-tape, etc.) A 12% reduction in funding from WCCLS will impact overall library services and dramatically affect these two areas. Potential reductions include: ➢ Open Hours ➢ Staff (lay-offs) ➢ Programs, summer reading, children's storytimes, book discussion, outreach ➢ Collection - fewer new books, periodicals, videos, etc. Options for Council: ➢ Work with elected officials from other jurisdictions to: a) encourage the County Board of Commissioners to develop a plan to maintain WCCLS funding at the current level for FY 2003-04. b) begin to develop a countywide strategy for the WCCLS local option levy for possible placement on the ballot in Spring 2004. ➢ Use City general fund dollars to replace (backfill) a portion of the library operating budget. This will impact the funding of other City general fund departments. ® ➢ Have the library absorb the entire 12% reduction. Recommendation: Since the failure of the levy, the library staff has undertaken an assessment of services and programs to determine where we could operate more efficiently in both the current fiscal year and the future. The staff recommendation is to begin working with elected officials from other jurisdictions to plan for the local option levy for 2004. In developing this levy strategy, it will be necessary to define the level of services to be provided by libraries. Staff also recommends working with the County to see if additional County general funds are available to be allocated to WCCLS for FY 2003-04. If this is not possible, staff recommends that the reduction in local funding to the library be comparable to the reductions that other general fund City departments will experience in FY 2003-04. Appendix: 2001-2002 WCCLS Levy Background: In Summer 2001 the Board of Commissioners was asked to authorize a needs assessment to determine whether a possible local option levy should be considered. In the Spring of 2002 WCCLS conducted a public survey to gauge countywide public support for libraries. As a result of this survey and other factors, the County Board of Commissioners authorized the placement of a five-year local option levy on the November 2002 ballot. is/lib/Margaret/WCCLS Goal 2002.doc Highlights: ➢ In July 2001, a White Paper on WCCLS Financing was presented to the Board of Commissioners. ➢ The Board of Commissioners directed WCCLS to conduct a thorough needs analysis to determine the level of funding needed to address current unmet library service needs and projected needs through FY 2008. ➢ Summer and Fall of 2001, WCCLS staff and the Cooperative Library Advisory Board (CLAB), the Library Directors' Board, member Cities and non-profit associations of the Cooperative worked together to: • develop the Needs Analysis. • develop recommended projected funding levels for library service through FY 2007-08. • develop a proposal to forward to the Board of Commissioners in January 2002. ➢ Throughout 2002 City Council was updated on the status of the levy on a regular basis at Council meetings. ➢ City Council consistently expressed support for the WCCLS levy. ➢ During Summer and Fall 2002, information was provided to voters concerning the local option levy. ➢ Measure was defeated by approximately 600 votes in November 2002 election. ➢ At the December 2002 CLAB meeting, the funding formula for FY 2003-04 was approved. ➢ Tigard Public Library projected revenue from WCCLS for FY 2003-04 will be reduced 12% from FY 2002-03, meaning that the library will receive approximately $150,000 less in funding from WCCLS. Options for Council Consideration ➢ Help pursue additional funding for the new library by spotlighting the need in Council meetings, public presentations and through individual contacts. A Direct staff to seek additional funding through grants. ➢ Commit to completing new library with existing fixnding only. Recommended Goal: Because the Washington County Cooperative Library Services (WCCLS) local operation levy failed, the City Council will explore/develop strategies to fund the library at i an adequate level to maintain optimum service delivery until the issue returns to the voters. 1AAM CITY COUNCIUGOAM2003\WHITE PAPER LIBRARY.DOC k/lib/MargaretM/CCLS Goal 2002.doc City of Tigard 2003 Goal Setting Background Materials for Tigard City Council Table of Contents GOALS 2002 03 rd Quarter 2002 Update . January 14, 2002, Goal Setting Minutes GOALS 2001 • Goal Achievement 2001 . 2001 Tigard City Council Goals Final Report GOALS 2000 • City Council Goals 2000 Q-3, 2002 Update Tigard City Council Goals GOAL I -TRANSPORTATION GOAL 2-PARKS & RECREATION GOAL 3-DOWNTONVN GOAL 4-WATER GOAL 5-GROWTH MANAGEMENT GOAL 6-LIBRARY GOAL 7-COMMUNICATION i In consideration of the 2002 Goals, the City Council stated the following: i j "The present state of the economy is a concern that could impact the council's completion of the 2002 Goals. Each of the 2002 Goals could be impacted if the state, federal, or local economic situation s results in a decrease in available funds for Tigard operations and projects." ® Q-3, September 2002 Update Tigard City Council Goals 2 Engineering/Community Development: Gusdim GOAL 1: TRANSPORTATION A. Explore funding sources for transportation needs. Funding for maintenance and capital are needed for the following- 1. Roads 2. Trails/Bicycles 3. Pedestrian Safety (Sidewalks, streetlights, crosswalks) 4. Bridges B. Work with Tri-Met to develop intra-city bus service and Park-and-Ride locations. C. Work with ODOT on state-funded facilities. Q-3, October 2002 Update Goal 1.A.1. Roads City Council decided to extend the public process for the Street Maintenance Fee. Extension of the public process would allow more time for citizen awareness of the need for the fee and the benefits that would come from implementation. It would also provide an opportunity for the various businesses in Tigard to provide more input into the process. As part of the public awareness effort, the City will be creating a video production to air periodically over the public access channel. This video would emphasize the need for timely maintenance of the City street system, and provide a summary of the benefits that would be achieved with implementation of the proposed Street Maintenance Fee. In addition, a public meeting has been scheduled for November 14, 2002 to discuss the fee with citizens and businesses. Council discussion of the results of the meeting is scheduled for the Council meeting on December 17, 2002. The Task Force met on October 10, 2002 to discuss the video production and to establish roles for the Task Force members in the November meeting and at the Council discussion on December 17"i. 1 i Any action on implementation of the fee would most likely be scheduled for early 2003. If Council does approve implementation, the effective date for the fee would i be set several months after Council action. This would give the City of Tigard staff sufficient time to set up the fund and do the necessary work to ensure that the amounts can be incorporated on the utility bills without a glitch in the billing process. Q-3, September 2002 Update Tigard City Council Goals 3 Q-3, October 2002 Update Goal 1.A.1. cont'd. The Task Force will continue to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Another possibility is the creation of a City Traffic Impact Fee (TIF) to augment the Countywide TIF. The Task Force will be reconstituted to drop some members and add new members that could aid in the review of alternative sources of funds. Proposed Wall Street Local Improvement District (LID): The City has selected DeHaas and Associates to provide design Wall Street and provide the Preliminary Engineer's Report needed to determine the feasibility of forming the LID and constructing the improvements. The consultant will provide the design information to the New Library consultants for preparation of the site plan and other documents needed for the Land Use Application. Discussions have been conducted with Oregon Department of Transportation regarding approval of the Wall Street intersection at the southerly boundary of the library project. Both the Wall Street LID and New Library projects are well underway at this time. The Metro Priorities 2004-07 funding process is now soliciting projects from various jurisdictions. This is federal funding that is allocated to cities and counties through the Metropolitan Transportation Improvement Program (MTIP). The City will be submitting a street project for consideration as part of the process. Since the widening of Greenburg Road from Washington Square Drive to Tiedeman Avenue has been already been approved for preliminary engineering and rights-of-way acquisition, that project will be submitted for construction funding in this latest process. The deadline for the project applications is December 20, 2002. Goals LA.2 and 3. A trail project in the Washington Square Regional Center area is being considered for submittal in the Metro Priorities 2004-07 funding process. This project would be under either the Congestion Mitigation and Air Quality (CMAQ) or Transportation Enhancement categories and would not compete directly with the street modernization projects proposed through the Street Transportation Program category. Q-3, September 2002 Update Tigard City Council Goals 4 Q-3, October 2002 Update Goal 1.A.1. cont'd. Pedestrian improvements in the Tigard downtown area are also being considered for submittal as a project in the Metro solicitation process. The extent of those improvements will be based on the Tigard Downtown Traffic Study being performed by DKS Associates as part of the look at the potential impact of the Commuter Rail in the downtown area. The draft study has already been completed and is now being reviewed by City staff. The pedestrian improvements for submittal will be selected during the next 30 days. State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Goal 1.B. The Engineering Department continued to work with the Community Development Department in providing information for preparation of the Transit Action Plan to establish intra-city transit service and for enhancement of service on existing routes. Goal 1.B. Tri-Met The following are steps and timelines for adoption and implementation of the Tri- Met Action Plan. Adoption of the Tri-Met Action Plan provides the foundation for future communications with Tri-Met establishing service needs for specific populations and life needs. 1- March 2002 Council Workshop meeting reviewing and prioritizing community service needs. 2. August 2002 Council adoption of Tri-Met Action Plan. 3. December 2002 Council review of City's Tri-Met Action Implementation Program. 4. The Implementation Program components: • timeframes for funding-identified transit priorities • specific actions necessary to achieve Council goals. Goal I.C. The Engineering Department will continue to look for opportunities to encourage the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. None have been evident since the previous quarterly report. Q-3, September 2002 Update Tigard City Council Goals 5 Q-2, July 2002 Update Goal 1.A.1. Roads The Transportation Financing Strategies Task Force members and staff have met with two major businesses in Tigard regarding the potential implementation of the Street Maintenance Fee. John Wiitala, property manager for PacTrust, understands the need for maintenance of the City streets and fully supported the implementation of the Street Maintenance Fee to include the ROW and sidewalk maintenance elements. Jack Reardon of Washington Square properties expressed concerns about the fees and could not support fees that would be passed on to the tenants on those properties. He felt the residents should bear a greater portion of the load with a corresponding reduction on the businesses. A point that he brought up in the discussions is that Meier and Frank, Sears and TGIF own the properties their businesses are on and should be billed separately. This reduces the total amount that had been computed for Washington Square I and II. Many of the larger businesses in Tigard do not have corporate offices in the state, and the local representatives typically are not authorized to make policy decisions for those businesses. Information packets, with cover letter giving notice of the potential implementation of the fee and requesting input, will be mailed out to those businesses. The Task Force met on June 20, 2002, and decided to stay with the fees as recommended to Council in the Street Maintenance Fee Study Report. The fees are based on trip generation rates that are nationally recognized and accepted. Any changes to the fees calculated using these rates would be purely arbitrary. The Task Force will meet sometime in the fall to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Another possibility is the creation of a City Traffic Impact Fee MF) to augment the Countywide TIF. Because the Task Force has been meeting for about a year and a half, the members expressed an interest in the Task Force being reconstituted to drop some members and add new members that could aid in the review of alternative sources of funds. This will be addressed in the fall when a the Task Force meets again. DG N Proposed Wall Street Local Improvement District (LID): A major property owner in the area between Hall Boulevard and Hunziker Street had expressed strong interest in .:i forming an LID to construct a road connecting Hall Boulevard with Hunziker Street. m This proposed new street is shown as a future street improvement in the recently adopted M Tigard Transportation System Plan. Council has directed the preparation of a .W~ Preliminary Engineer's Report to objectively review all relevant aspects of the project and report to Council on the feasibility of proceeding the formation of the LID to construct the project. A design consultant will be retained to perform the study and prepare the report. The Preliminary Engineer's Report is expected to be completed by March or April of 2008. A Q-3, September 2002 Update Tigard City Council Goals 6 Q-1, April 2002 Update Goal 1.A.2-S. Trail/Bicycles and Pedestrian Safety State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Goal I.B. Work with Tri Met The Engineering Department continued to work with the Community Development Department in providing information to support requests to Tri-Met for intra-City service, and for enhancement of service on existing routes. Goal I.B. Work with Tri Met • Continued to develop and refine transit action plan. • Met with Tri-Met and Westside Transportation Alliance to discuss program plan. • Waiting for low-income census data. • Planning to go to City Council work session in September to present draft transit action plan. Goal 1.C. Work with Oregon Department of Transportation (ODOT) The Engineering Department will continue to look for opportunities to encourage the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. None have been evident since the previous quarterly report. Goal 1.A.1. Roads The Transportation Financing Strategies Task Force met on February 21" and approved the draft Street Maintenance Fee Study Report with modifications. The Task Force recommendations were presented to City Council at the March 19, 2002 Workshop Session. The Task Force recommended meetings with major businesses that would be the most affected before Council decides on whether or not to implement the fee. After presentation and discussion, Council directed staff and the Task Force to conduct meetings with those businesses to explain all relevant aspects of the fee and to answer any questions that may arise. This process will occur during the next few months. The following are the next steps for possible implementation of the Street Maintenance Fee- • April through June 2002: Meetings with some of the commercial entities that would be charged the most based on our fee calculations • July 2002: Bring back Street Maintenance Fee to Council for further discussion and direction • August/September 2002: Take action to implement fee if that is the Council direction. L ¢3, September 2002 Update Tigard City Council Goals 7 Q-1, April 2002 Update Goal I Al. Roads contd. The Task Force will continue to meet this calendar year to explore alternative sources of funding for major street improvements. Potential sources could become feasible with the implementation of the Street Maintenance Fee. State gas tax funds freed up by the Fee could be used to float revenue bonds or obtain a loan from the Oregon Infrastructure Bank for the construction of major street projects. Goal I A.2-8. State gas tax funds freed up by the Street Maintenance Fee could be used to construct new sidewalk at key locations, install embedded crosswalk lighting at selected locations, and provide for installation of new street lights on collectors and at critical intersections lacking that lighting. These are all projects that cannot now be programmed because of the lack of funds. Goal 1.B. Provided information on potential bus stops and existing infrastructure at those locations to the Community Development Department for the review of potential transit service in the City. Will continue to work throughout the calendar year with the Community Development Department in providing information to support requests to Tri-Met for intra-City service, and for enhancement of service on existing routes. Transit Action Plan inventory and preliminary prioritization is complete. Waiting for census data on low-income population to finalize prioritization and analysis. Will be discussing Action Plan and program development with Tri-Met. Anticipate bringing Action Plan to Council for review and adoption in late summer. Goal 1.C. Notified ODOT of observed discrepancies or problems within the state facilities as follows: • Reported faded striping on the Highway 217 overpass on Greenburg Road to ODOT. ODOT responded by stating the work would be added to their striping program. The work has not yet been performed. We will follow up with ODOT verbally and in writing until the problem is resolved. C • Requested restriping of the crosswalk on Hall Boulevard on the southbound approach adjacent to the Safeway store. The existing crosswalk markings were removed when ODOT resurfaced that intersection approach. This was requested over 3 months ago + and has been turned over to ODOT maintenance for action. The work has not yet been performed. 1 I 0 Submitted the expansion of Hall Boulevard to 5 lanes from Highway 99W to Durham Road for the $400 ODOT bond issue. The project was rated 16`x' in the final ratings and did not make the list for implementation. We will continue to look for opportunities to support the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and Highway 99W. L Q-3, September 2002 Update 8 Tigard City Council Goals Community Development/Public Works: Jim/Ed GOAL 2: PARKS AND RECREATION A. Complete master plans for city parks (Summerlake, Fanno Creek Park expansion, Dog Park, etc.) B. Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Committee). Q-3, October 2002 Update Goal 2.A. (Summerlake Park, Potso Dog Park, Cook Park, Woodard Park, Bonita Park) Summerlake Park- The first project at Summerlake Park will be the installation of an off-leash dog area, which is anticipated to open in late spring of next year. It is contemplated, at this time, that Summerlake Park Development Phase I, tentatively scheduled for FY '04, consists of the following: • site prep and utilities • parking area (7 spaces) • children's play area in the northeast area (includes water play area & bathroom) • children's play area near the ball field The projected cost estimate for Phase I is $388,500 + 10% contingency. We will refine this further during the upcoming budget process. A first phase, which primarily consists of the playgrounds, bathrooms, and a water play feature, will generate much excitement and enthusiasm for park development at Summerlake Park. 1 Y Bonita Park- Construction will begin in early 2003 and be completed by June 30, 2003. Park features to be built in Phase I are: playground, basketball courts, portable toilets, picnic shelter, and an open space lawn area. 0 U Cook Park- Phase II is scheduled to be completed in November. Woodard Park- New recreation features include a tot-lot playground, an elementary age playground and a picnic shelter. The Woodard Park features are anticipated to ® Q-3, September 2002 Update Tigard City Council Goals 9 Q-3, October 2002 Update Goal 2.A. (Summerlake Park, Potso Dog Park, Cook Park, Woodard Park, Bonita Park) contd. Potso Dog Park- Opened and dedicated on Saturday, July 20. Attendance has been very good. The users and committee members have done an excellent job in "cleaning the area." Library Park Master Plan- An RFP has been sent out seeking a Landscape Architect/Park Planner to prepare a Library Park Master Plan. RFPs are due by October 29 at 5:00 p.m. The process will include a public participation process and it is anticipated that the master plan will be completed by late winter or early spring. Goal 2.11. Skateboard Park Task Force- Recent meetings of the task force have focused on the site design/cost estimate and site location processes. Three skate park design meetings were conducted. The proposed design will be presented to City Council on November 26 for Council approval. The city is presently talking to the school district about the possibility of locating the skate park facility at the Fowler School site on Tigard Street. The school district has yet to determine the availability of the site for city use. If and when it becomes available the city and school district will announce a date, time, and place for a community meeting to discuss the possibility of locating a skate park on Fowler School property. Rich Carlson, Skateboard Park Task Force Chair, has begun a series of meetings designed to build interest in the upcoming fund-raising process. Many kids have been involved and he is looking for more adults to assist in this crucial process. Goal 2.11. Middle School After-School Programs- The middle school after-school program started up again shortly after the school year began. The city has applied to the National League of Cities for technical assistance to assist with setting up a Youth Advisory Council that would, in part, address issues raised in the Search Institute's Assets Survey. A;` subcommittee of the Youth Forum is exploring alternatives to continuing the elementary school i lunch buddy program which was discontinued due to lack of funds. i i Q-3, September 2002 Update Tigard City Council Goals 10 Q-2, July 2002 Update Goal 2.A- City Parks Master Plans-- The City Council approved the Summerlake Park and Bonita Park Master Plans on June 25, 2002. The first project at Summerlake Park will be the installation of an off4cash dog area. Major construction at Summerlake Park is tentatively scheduled to begin in FY 2002-03. Bonita Park construction will begin in early 2003 and be completed by June 30, 2003. Park features to be built in Phase I at Bonita Park are: playground, basketball courts, portable toilets and an open space lawn area. Cook Park, Phase 11, will be completed this October. New recreation features at Woodard Park include a tot-lot playground, an elementary age playground and a picnic shelter. The Woodard Park features will be installed prior to June 30, 2003. Potso Dog Park is scheduled for completion the week of July 15. The Potso Dog Park dedication ceremony is set for July 20. Goal 2.B. Youth Forum and Youth Activities The Tigard-Tualatin School District will receive grant funds in the fall of 2003 to continue the after-school programs at the middle schools. Members of the Youth Forum are approaching community service clubs and churches for assistance with the after- school programs for snacks and supplies for programs. The results of the Assets Survey taken by students last school year will be shared this fall by the district. A Youth Advisory Council may be formed to provide youth a connection to the community to address some of the issues raised in the Assets Survey. Goal 2.B. Skateboard Park Task Force- Recent meetings of the Task Force have focused on the site-design/cost estimate process. On February 20, a general membership meeting was conducted. Approximately 80 people attended the meeting. The kids that attended the meeting participated in an exercise to determine what type of features they wanted to see in the Skateboard Park. An RFP to secure architectural design services was prepared and released on February 20. The city received five responses and they are currently being reviewed. It is anticipated that an architect will be hired no later than May 27. The architect-led design process will take eight to ten weeks to complete and will consist of three public meetings which will be widely publicized. Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Task Force). t Goal 2.B. An expanded after-school program started at Twality Middle School on January 14. Representatives from the League of Oregon Cities, Washington County and the City of Tualatin spoke to the Youth Forum at the February 12 meeting about Youth Advisory Councils. The Youth Forum will pursue formation of a Youth Advisory Council in the coming months. The expanded after-school program is being offered at Fowler as well as at Twality until the end of the school year. Grant sources are being explored to continue the program in September. ® Q-3, September 2002 Update Tigard City Council Goals 11 Q-1, April Update Goal 2.A. Summerlake Park There have been four (4) Park Master Plan community, public input meetings pertaining to the Summerlake Park Master Plan (September 30, 1999, November 18, 1999, October 4, 2001 and December 5, 2001). Approximately twenty-five (25) people attended each meeting. The public input process has been completed and has resulted in the development of a proposed Summerlake Park Master Plan, which will be presented to the City Council for approval during the next quarter The first project, if approved by City Council, will be the addition of an off-leash dog area. The development of the rest of the park, if approved by the City Council, will begin in FY 2003-04. The remaining proposed projects are: site preparation, irrigation systems, renovation of the existing ball field, parking, two children's playgrounds, water play area, pathways, covered picnic tables, landscaping, restroom, and a new maintenance building. The cost estimate for the proposed projects is $801,020 (does not include maintenance building). Cook Park Cook Park expansion, phase one development, has been completed. Projects completed are: parking lot, 85`' Avenue emergency access road, gazebo, butterfly meadow, sports fields, landscaping, and trails. Phase two development projects include the following: picnic shelter, tot lot playground, restroom facility, restroom/concession facility, maintenance building, additional parking, and infrastructure. Phase two has been awarded and construction will begin in April and be completed in November. Woodard Park New development at Woodard Park will consist of a tot lot, playground, and picnic shelter. The tot lot and picnic shelter will be installed this fiscal year. The playground will be installed in FY 2002-03. Dog Park The Coe Manufacturing site has been mapped by City engineering and cost estimates are currently being put together. The formal agreement with the landowner has been signed. As set forth in the agreement with the owner, the name of the Dog Park will be "Potso Dog Park." The name is in honor of the General Manager's dog. Y A site design meeting was conducted with the Dog Park Committee on January 7. Design n interests focused on perimeter fencing & gates, entry area, signage, furnishings (picnic tables and benches), identification of parking spaces, interior perimeter mulched path, smaller interior fenced area for small dogs and puppies, drinking area for dogs and landscaping. 1 The conditional use permit hearing is scheduled for April 15. Construction will begin as soon as the conditional use permit process is complete. Construction is scheduled to be completed, and will be opened to the public by June 15. ® Q-3, September 2002 Update 71Rard City Council Goals 12 Community Development: Jim GOAL 3: DOWNTOWN A. Plan for the commuter rail station. B. Review zoning and comprehensive plan standards in the downtown. C. Work in conjunction with the Tigard Central Business District Association, Tigard Area Chamber of Commerce, and other interest groups on a downtown redevelopment plan. Q-3, October 2002 Update Goal &A-C. The following are steps and timelines pertaining to Goal 3, subsections A-C: 1. April 2002 City Council status briefing on commuter rail. 2. April 2002 Mayor appoints downtown task force beginning review of community needs. 3. May July 2002 downtown task force develop scope of review for planning project. 4. August 2002 Council update on scope of review. This goal is dependent upon creation of task force, identification of issues, and consensus of approach. A detailed work program and schedule are dependent upon task force decisions and will be presented to Council. • Three informational meetings with downtown business and property owners were held. The scope of the meetings was to discuss potential commuter rail benefits for the downtown. • The meetings resulted in the following actions: a. Scope for the commuter rail downtown station improvements which would consist of a station design package and a pedestrian circulation plan. b. Recommendation to create a Downtown Task Force to deal with downtown issues, including downtown-related catalyst projects. ® Q-3, September 2002 Update Tigard City Council Goals 18 Q-2, July 2002 Update Goal 3A Commuter Rail Station • Two public meetings were held to determine the scope of work for the downtown area. • The planning effort will include two major steps: 1. Commuter rail station design phase in the next 5-10 months 2. Assessment of traffic impacts associated with commuter rail park-and-ride operations--a traffic impact study needs to be done by August. Q-1, April 2002 Update Goal S.A.B.C. Staff is preparing a presentation on key issues related to downtown planning efforts for the May 8°i Blue Ribbon Task Force. n a v i M- M- M- 71 A~, Q-3, September 2002 Update Tigard City Council Goals 14 Public Works: Ed GOAL 4: WATER A. Continue to evaluate options for a long-term water supply. Q-3, October 2002 Update Goal 4.A. Bull Run Drinking Water Agency— Phase II of the study is now complete. The consulting team of MSA/IUG and CH2Mhill presented the "Implementation Plan for the Formation of a Proposed Bull Run Regional Drinking Water Agency" to the Policy Steering Committee on September 26, 2002. The report is being studied and discussed by each participating agency. The projected deadline for the agencies to respond if they desire to continue working on the partnership is February 27, 2003. The Tigard City Council and Intergovernmental Water Board will be meeting monthly to discuss our options and recommendations on our future participation. Goal 4.B. Joint Water Commission- The Beaverton intertie is completed. Tigard is now receiving approximately two mgd through this connection. The JWC has recommended a study on the feasibility of a raw water pipeline from Scoggins reservoir to the treatment plant. The pipeline would serve to minimize "blow-by" losses during certain periods of time, thus, potentially increasing the amount of raw water available in treatment, which could allow Tigard to purchase more capacity from the joint Water Commission. There have been brief preliminary discussions that once the joint Water Commission members adopt their new water services agreement, Tigard may be asked to be a member, with limited water. This opportunity might be explored during the first six months of 2003. i Q-3, September 2002 Update J,A Tigard City Council Goals 15 Q-2, July 2002 Update Goal 4.A. Long Term Water Supply Options Proposed Bull Run Regional Drinking Water Agency Phase II of the study is underway. The Policy Steering Committee which is comprised of elected officials, have approved the criteria and recommend an IGA 190 agreements as the favored governance option. The consultant and staff members are working on the principles of the agreement. A regional open house is scheduled for Tigard on July 24"' at 6:30 p.m. in the Water Auditorium. Joint Water Commission Tualatin Basin Water Supply Feasibility Study The intertie with the City of Beaverton should be completed by the first of August of 2002 and we will continue to purchase surplus water from the joint Water Commission. The Feasibility Study for the Tualatin Basin continues to move forward with the consultant working on the Alternative's Analysis and will be completing the field studies this summer. Q-1, April 2002 Update Goal 4.A. Bull Run Regional Drinking Water Agency Phase 2 of the study is underway. A consulting team of MSA/ IUG & CH2MHill has been selected by the 13 participating agencies to address those questions and issues that were recommended for further study in Phase 1. The Technical Advisory Committee chaired by Ed Wegner meets weekly and the Policy Steering Committee meets monthly to keep the project moving toward the August/September date for completion of the report. Once the four work groups get further along, we will update the IWB and City Council on areas of governance/legal, finance, engineering and public involvement. • Joint Water Commission Our intertie with Beaverton should be completed by mid summer, and judging by the current filling pattern of the Scoggins reservoir, we should be able to purchase summer surplus water from the JWC. The feasibility study for the Tualatin Basin is moving i forward. We have set the evaluation criteria and are now looking at the list of alternatives. This spring and summer the consultant will do the field work portion of the study. Q-3, September 2002 Update Ai~i Tigard City Council Goals 16 Community Development/Administration: Jim/Liz GOAL 5: GROVirM MANAGEMENT A. Continue to evaluate the results of the Bull Mountain study and discuss the findings with the residents. Cooperatively develop a course of action. B. Monitor the progress of the Durham Quarry development, receiving regular council updates. C. Consider ways to support the provision of affordable housing. D. Actively support implementation of the Washington Square Regional Center Plan. E. Evaluate the need and feasibility of having the Tigard Post Office Branch become the Tigard Post Office. Q-3, October 2002 Update Goal 5.A. Bull Mountain Study 1. March 2002 identify approaches for comprehensive survey of Bull Mountain residents to gauge support for the City's annexation of the area. 2. April 2002 initiate discussion with Washington County on next steps and their involvement. 3. April 2002 renewal of IGA for planning and building services for Bull Mountain. 4. Finalize scope of review and approach for review with City Council June 2002. Study will include education component. Completion of this goal is dependent upon the involvement and support of Washington County. • Riley research Associates surveyed 305 Bull Mountain and Tigard residents by phone to gauge support for annexation. • The survey showed that support is clearly divided between City of Tigard and Bull Mountain residents. The majority of Bull Mountain residents surveyed did not support annexation, while the majority of Tigard residents surveyed did. • On August 27, 2002, Council considered a resolution to begin an annexation plan, but it did not go forward. • Questions still need to be answered regarding long-term provision of services to the area; staff is examining this issue. ® Q-3, September 2002 Update Tigard City Council Goals 17 Q-3, October 2002 Update Goal 5 contd. Goal 5.B. Monitor the progress of the Durham Quarry development, receiving regular Council updates. 1. March 2002 IGA addressing development and permitting for quarry project. 2. Regular Council updates provided. Completion of this goal is dependent upon the development project proceeding forward. 1. Continued coordination on development of site, including bi-monthly progress meetings with the developer and impacted agencies. 2. Negotiations being finalized between Washington County and developer for purchase. Goal 5.C. Affordable Housing 1. July 2002 produce Affordable Housing Action Plan for Council's review and adoption. 2. Provide information on affordable housing program to providers. 3. Monitor Metro's actions on affordable housing. Affordable Housing Action Plan provides the foundation of Tigard's approach to the issue of providing affordable housing. The plan will lay out policy as well as approach to addressing this goal. • In September, Council adopted the 26-page Affordable Housing Program as a comprehensive delineation of the City's efforts to emphasize and encourage affordable housing in the community. The efforts include policies, goals, and strategies, as well as specific land use and non-land use affordable housing promotion measures. Goal 5.D. Washington Square Regional Center Plan 1. December 2002 Development of Washington Square Regional Center Plan Implementation Program. 2. Funding strategy development. 3. Greenbelt strategy development. 4. Transit demand management strategy development. Washington Square Regional Center Plan implementation includes development of several strategies. Involvement of Washington County, Beaverton, and Metro are critical to the success of this goal. ® Q-3, September 2002 Update Tigard City Council Goals 18 Q-3, October 2002 Update Goal 5 contd. • Funding strategy developed. Scheduled for Council adoption in November. • Next step is to implement the strategy steps identified. • TDM, greenbelt, and storm water components are included in long range planning work program. Q-2, July 2002 Update Goal 5.A. Evaluate Bull Mountain Study • Bull Mountain annexation survey effort was initiated in May: both the city and the county selected Riley Research Associates to perform the survey. • The survey is expected to be finalized by the end of July 2002. Goal 5.B. Monitor Durham Quarry Development Continued coordination on development of site, including monthly progress meetings with the developer and impacted agencies. Goal 5.C. Affordable Housing • Council review of an Affordable Housing Action Plan is scheduled for July 23, 2002. The plan is a compilation of all the local efforts undertaken to support and encourage affordable housing. • Copies of the approved plan will be provided to affordable housing providers and to the Housing Advocacy Group of Washington County. In April 2002 the city submitted a required progress report that describes how the city meets or could meet Metro's Urban Growth Management Functional Plan Title 7, C Housing and Affordable Housing. • Goal 5.D. Washington Square Regional Center Implementation Plan j • A Draft Washington Square Regional Center Implementation Plan was prepared I through collective effort of key city departments: Community Development, r Engineering, Public Works, and Finance. The draft report is scheduled for Council review on July 16, 2002. • Following the July Council meeting, two regional coordination meetings will be scheduled: 1. Senior regional staff review in September/October; and 2. Funding summit with elected officials in November. ® Q-3, September 2002 Update Tigard City Council Goals 19 Q-1, April 2002 Update Goal S.A. Staff is working with Washington County to develop a scope of work and public outreach, including a value poll, for an annexation plan. Goal 5.B. In March, Council reviewed and signed the intergovernmental agreement with Tualatin and Washington Cminty. Q-1, April 2002 Update Goal 5 contd. Goal 5.C. On February 19, Council discussed the adoption of new strategies to encourage affordable housing. Council decided to consider the creation of a special fund or set- aside to offset fees and charges imposed on affordable housing development as a part of the regular budget process. Council also decided to consider the allocation of $500 to continue the City's membership in the Housing Advocacy Group (HAG). Goal S.D. Staff is developing a Washington Square Regional Center Implementation Program. The internal funding group meets monthly to develop a funding strategy program for Council review by July. 1 ® Q-3, September 2002 Update Tigard City Council Goals 20 Library: Margaret GOAL 6: LIBRARY A. Council members will individually support promotion of the library construction bond. Q-3, October 2002 Update • Council members approved selection of the architectural, project management and general contractor firms for new library construction. • Council members received monthly update presentations from the library director on the progress of the new library. • Councilor Craig Dirksen was appointed as council liaison to the New Library Resource Team upon the resignation of Councilor Joyce Patton in August. • Council members approved sale of new library construction bonds to the Oregon Economic and Community Development Department. • Council members have assisted the public information campaign by helping spread the word about public involvement in the new library. Q-2, July 2002 Update Goal 6JL Library Construction Bond • The successful passage of the new Library bond measure benefited from the active involvement of Tigard's City Council in the public education process. • Public appearances by Council members publicized the new library and the bond measure to groups and organizations in Tigard. • Letters to the editor from Council members appeared in both the Oregonian and the Tigard Times. They provided background and rationale for the new library and bond measure. • The Council helped keep the bond measure and the new library in the forefront as agenda items in their televised Council meetings. • Both during and after the bond measure election, Council members gave press interviews about the proposed new library. • Both Mayor Griffith and Councilor Patton were featured in the cable TV program "A Day in the Life of the Library," which aired in April and May. Their comments addressed questions about the new library proposal and the bond measure. • Mayor Griffith's column in Cityscape raised issues related to the new library both during and after the election. Q-3, September 2002 Update Tigard City Council Goals 21 ~1, April 2002 Update Goal 6.A. cont'd. Goal 6.A. • Council members have participated in several presentations about the new library to groups and organizations throughout Tigard. • Several Council members took part in the library site master plan meeting for the community on March 5. • Mayor Griffith featured the new library project presentation at his Blue Ribbon Task Force meeting in March. • Councilor Patton participated in an editorial board meeting with the Tigard Times, along with the City Manager, the Library Director and a citizen member of the New Tigard Library Construction Committee. • Through public meetings with the Construction Committee and the Library Board, Council members have helped focus public attention on the bond measure and proposed new library. • Council members, both individually and as a group, have advanced the City's public information efforts through televised programs on TVCA. Q-3, September 2002 Update Tigard City Council Goals 22 Administration: Liz GOAL 7: COMMUNICATION A. Continue to meet with local, county, regional and state partners. B. Continue to improve and expand communication with Tigard citizens through the CIT program, Cityscape, Website, cable, media, Community Connectors, and other means. C. Support English-as-a-Second-Language programs in Tigard. Q-3, October 2002 Update Goal 7.A. State Senator Ginny Burdick and State Representative Max Williams both made remarks at the August 13 Council meeting and answered questions. The Council met with the Budget Committee to discuss social service funding. At the beginning of the school year the Tigard High Student Envoy started attending the first Council meeting of each month again to present Tigard High news. Two Metro councilors attended a study session in July to discuss urban growth boundary issues. Goal 7.B. CITs- The CIT meeting format will likely undergo a change beginning with the February 2003 meeting. Due to low attendance at the evening meetings but an at-home audience, the focus will shift to airing programs that educate and inform citizens about current issues. The proposed new program format will be discussed at the November 7 CIT meeting. Cityscape- Staff has recommended to Council that Cityscape's distribution method be evaluated. Although still quite popular, the newsletter information may be able to be communicated in a more cost-effective manner. Website- The website continues to be updated regularly. In the last quarter, a vendor application feature was added that allows vendors to register their name and services with the city which allows the city's purchasing department to search the system for available vendors to provide a specific service. A redesign of the Website is also underway to make room for new and enhanced features. Q-3, September 2002 Update Tigard City Council Goals 23 Q-3, October 2002 Update Goal 7.B. cont'd. Cable- Two of the city's network staff members are now certified producer/directors. City staff and volunteers are now staffing City Council, Hearings Officer, and CIT productions. Media- Press releases continue to be issued weekly with nearly 90% printed. Goal 7.C. The library's Hispanic Teen Advisory Group (HTAG) met in July to plan the September 14 Mexican Independence Day celebration and to translate summer program materials. Two of the HTAG members volunteered at the September 14 event. The young adult librarian will meet monthly with HTAG at the high school. Q-2, July 2002 Update Goal 7.A. Local, county, regional, and state partners During the second quarter, the City Council met with representatives of the Tigard- Tualatin School District and Tualatin Valley Fire and Rescue. The Budget Committee (with Council as members) held public hearings on the FY 2002-03 budget and forwarded a recommendation to Council which adopted a budget on June 11, 2002. Goal 7.B. CFTs- The June CIT meeting was taped on the morning of June 6 and aired that evening in the CPI's regular time slot on cable television. The pre-taped format allowed for different types of presentations. The July meeting was cancelled. The August and September meetings will be taped during the day to air in the evening. Cityscape- A new two-color format with photos was introduced with the June issue. Website- The information on the Website is continually updated (i.e., road closures, construction status, library programs). A new feature added in the last quarter is the Tigard City Council Action Recap which includes the previous month's meeting highlights and what's on the Council agenda for the coming month. Q-3, September 2002 Update Tigard City Council Goals 24 Q-2, July 2002 Update Goal 7.B, cont'd. Cable--- In June, the Land Use Hearings Officer meetings started airing on cable. The meetings are taped to air in the two weeks following each hearing. Media- Press releases continue to be issued weekly. In April and May over 90% of press releases submitted were printed Goal 7.C . The library's Hispanic Teen Advisory Group (HTAG) met in May and June to discuss plans for programs. The charge of this group is to help plan programming targeting Hispanic families, to assist as translators at events, and make recommendations for materials to be added to the library collection. The HTAG is currently assisting in planning a festival which is scheduled for Saturday, September 14, 2002. Q-1, April 2002 Update Goal 7,A. Annual meetings are scheduled with the Budget Committee, Planning Commission, Library Board, School District Board, Senior Center Board, and Tualatin Valley Fire and Rescue District Board. The Tigard High School Student Envoy reports to Council at the first meeting each month on school activities. The State Representative and Senator give periodic updates to the City Council over cable television, more often during the legislative session. During the last quarter, the Council met with the Planning Commission and the Library Board. Goal 7.B. CITs- L The June, July, August and September meetings may be taped to air later. Attendance is declining at the evening meetings to an average of 10 per meeting. The meetings will still be public but taping during the day will be a more efficient use of staff resources and allow for a variety of formats in one program. Cityscape-- The format of the newsletter will be updated with added features beginning in June 2002 i Website- Content on the new Website is updated very quickly. A new feature to preview upcoming Council meeting agenda topics is in the works. Q-3, September 2002 Update Tigard City Council Goals 25 Q-1, April 20.02.Update =Goal 7.11. cont'd. Cable- City staff and volunteers are being trained to operate the civic studio cameras and produce and direct cameras. In the last quarter, two programs were produced about the Tigard Library. The City's 40' birthday showcase production also aired. Media- Press releases continue to be issued weekly. Approximately 77% are printed. Community Connectors- Two connectors were added in the last quarter, both representing areas on Bull Mountain. Goal 7.C. Support "English as a Second Language" programs in Tigard. In the last quarter, the library received a $16,200 Library Services and Technology Act grant for its innovative "Hispanic Youth Initiative" project. The funds will help enhance collections and services for Hispanic populations with a focus on young adults. A Hispanic Teen Advisory Group will be formed to advise the library as it expands Spanish language and English language learning materials including two computer work stations that will feature computer tutorials-English language learning software and Spanish language applications. i a s Agenda Item No. Meeting of 1a - D2, MINUTES TIGARD CITY COUNCIL GOAL SETTING WORKSHOP MEETING JANUARY 14, 2002 1. WORKSHOP MEETING 1.1 Mayor Griffith called the meeting to order at 1:00 p.m. 1.2 Roll Call: Mayor Griffith and Councilors Dirksen, Moore, Patton and Scheckla were present. 1.3 Cali to Council and Staff for Non Agenda Items City Manager Bill Monahan distributed additional information for Council consideration including draft goals suggested by city department heads and a list of recurring meetings involving the City Council and the City's partners. Additional information for the City Council meeting of January 15 was distributed, namely a letter submitted by Gretchen Bueliner for Agenda Item No. 8. 2. DISCUSSION - VISION FOR TIGARD Mayor Griffith introduced this item. He mentioned that the City has a good idea for direction for the Tigard Triangle and Washington Square, but not for the downtown loop. He described the loop as Fanno Creek to Hall Boulevard to Pacific Highway. Mayor Griffith noted that the Council could decide to take a more aggressive role in deciding what is desired in this area. Commuter rail is coming to the community in the next few years presenting an opportunity. Zoning, standards, financing and other issues could be addressed before commuter rail arrives. The City could take steps to promote shopping, parking, or other needs. He questioned what do the City Council and the citizens of Tigard want in the downtown, i Based on a conversation that the Mayor had recently with County Board Chair Tom Brian, it does not seem that the downtown merchants are further along in their efforts than they were several years ago. Mayor Griffith has also talked with non- downtown business people who agree that downtown improvement is a positive thing that would help businesses throughout Tigard. Mayor Griffith suggested considering creating a task force to address the issue, before commuter rail occurs. . COUNCIL MINUTES - January 14, 2002 page 1 There was some discussion by Council of the role of, and impact on, small business in the downtown area if redevelopment occurs following a redevelopment plan. A suggestion of buying a parcel of land for development to start downtown renewal, such as for the creation of a parking garage, was mentioned. Creating a plan for the area, noting that commuter rail is coming, would be a help. A focused plan on commuter rail involving zoning, parking, and types of desired businesses could be created. A mix of uses, having residential development as part of mixed use developments may also be an option. Whether warehousing should continue to be an allowed use in the downtown was questioned. Councilor Moore pointed out that the Tigard Beyond Tomorrow document has a goal for downtown. The goal calls for the City to work proactively with the Tigard Central Business District Association (TCBDA) businesses and property owners and citizens of Tigard to set the course for the future of the central business district. He suggested that we might need to meet with the TCBDA to continue to support them and determine how we can help them. It was noted that there are things that TCBDA can't do such as change zoning. Council questioned whether we should start reviewing the development standards for the downtown even without the funding mechanism in place. Council wondered if the City should offer resources to help TCBDA to continue the efforts. The commuter rail is the opportunity on the horizon that could help the downtown group and others to identify a course of action. The Council may want to go back to the Vision document and determine where the focus should be so Council can choose where to give priority. The Mayor feels the emphasis should be on the downtown because of the commuter rail schedule. 3. REVIEW FINAL REPORT - GOALS 2001 City Manager Monahan facilitated a review of goal achievement for the past year. The results of the facilitated discussion are as follows. GOAL 1: TRANSPORTATION A. Complete the City Transportation System Plan, discuss funding mechanisms, and initiate information. COUNCIL MINUTES - ]anuary 14, 2002 page 2 The City Council adopted the Transportation System Plan in January 2002. B. Support and promote commuter rail. The City Council supported commuter rail as it obtained funding at the state and federal level. C. Develop a fixed route bus program for Tigard intra-city service. The City made some progress by contacting Td-Met and initiating discussions and data gathering. The city shared information with Tualatin and will align for future discussions with Tri-Met. The City will continue to communicate its needs to Tri-Met with an objective of establishing a fixed-route bus program for Tigard intra-city service. D. Revisit transportation improvement projects (the 2000 bond measure) and potential funding sources. The City did this, reconstituting the bond measure committee to be the Transportation Financing Strategies Task Force. This is an ongoing effort. E. Promote resolution of 99W issues (and other state-owned facilities in Tigard). Input was given when opportunities were present; there is more work to be done. GOAL 2: PROVIDE RECREATIONAL OPPORTUNITIES Tasks: 1. Develop and define a strategy to provide recreation opportunities for all citizen needs including-- a. Programs b. Facilities c. Activities The City effort was focused at forming and facilitating a Youth Forum to involve all youth recreation and services providers in developing a strategy to provide recreation opportunities. There was good success in this effort. Of the COUNCIL MINUTES - January 14, 2002 page 3 City efforts for recreation opportunities for citizens other than youth were the Dog Park (good success), volunteer opportunities, and the development of a Library plan which wi11 have capacity for providing some of the recreation program opportunities at the Library. In addition, the City initiated a Skateboard Park Committee. 2. Evaluate the need for a separate Parks and Recreation Committee. The City decided that the use of task forces and forums was a more viable way to address parks and recreation needs and issues. Therefore, we may not need to form a separate Parks and Recreation Committee. GOAL 3: SUPPORT THE EFFORTS OF THE TIGARD CENTRAL BUSINESS DISTRICT ASSOCIATION (TCBDA) AND THEIR PLAN TO REVITALIZE THE DOWNTOWN Tasks: I . Assist in getting funding for implementation of the TCBCA downtown program. The Council completed its effort by providing the opportunity for TCBDA to seek a Business Improvement District (BID) and Economic Improvement District (E1D). At the request of the TCBDA and the downtown property owners, the request for funding mechanism was withdrawn. Thus, the Council completed its task, however, funding is not available. 2. Determine the level of City financial support to the revitalization effort. The City provided rnancial support to each activity undertaken by the TCBDA. The long-term level of City Fnandal support to the revitalization effort has not been determined. L 3. Review development code requirements that affect the downtown (i.e., parking, etc.). The City did complete the parking standard review, however, additional code sections require attention. This was put on hold at the time the BID and E1D funding did not move forward. i i COUNCIL MINUTES - January 14, 2002 page 4 GOAL 4: CONTINUE TO IMPLEMENT THE CITY PARK MASTER PLAN Tasks: 1. Apply funding to the plan. The City did that with significant results at Cook Park. 2. Urge that Washington County establish a Parks Systems Development charge for the Tigard Urban Services area. Two separate efforts were made to urge the establishment of this charge. The effort continues. 3. Complete the Summerlake Park plan. Further meetings were held to complete the plan. At this point, the draft plan is headed to the Planning Commission for review. 4. Update the City Park Master Plan elements as land is added to the City system. This is a continuing task. 5. Continue to implement the Cook Park Master Plan. Good progress was made as additional funding was obtained through a grant from the State of Oregon and a loan which allowed the City to move forward faster with improvements in the original plan. Phase I of the Master Plan is complete. 6. Continue discussions with the Tigard-Tualatin School District for creation of a City park associated with the proposed Alberta Rider School. C During the CounciPs annual meeting with the Tigard-Tualatin School District information was presented to the Board on this issue. In addition, earlier discussions were held with the superintendent of schools to keep this project active so when the District constructs the school, the City investment can take I place simultaneously. r i COUNCIL MINUTES - ]anuary 14, 2002 page 5 GOAL 5: DETERMINE THE CITY'S LONG-TERM WATER SUPPLY Task: 1. Evaluate the three options presently under review. The City evaluated the three options and determined that the South Fork option is no longer feasible. The City will continue to evaluate the options for long-term water supply presented to us The City of Portland and the Joint Water Commission. GOAL 6: ESTABLISH AN ANNEXATION POLICY FOR NON-ISLAND AREAS Tasks: 1. Consider options available to apply to annexation proposals. The city considered all options and is ready to apply appropriate options. 2. Determine if the city should actively encourage annexation of- a. parcels b. areas The City Council reviewed the options and determined that the Bull Mountain area is the only area to be addressed at this time. The City prepared a complete analysis of the Bull Mountain area annexation opportunities and issues following a workshop meeting in July involving area residents. Also initiated discussions with the community and discussions are ongoing. The council also processed annexation requests for those property owners seeking annexation, on a case-by-case basis. r GOAL 7: ENCOURAGE AND SUPPORT PRIVATE SECTOR PROGRAMS TO REHABILITATE EXISTING, AND DEVELOP NEW, AFFORDABLE i HOUSING i i Tasks: 1. Continue to enforce the housing code. COUNCIL MINUTES - January 14, 2002 page 6 This task was carried out with good success. 2. Consider ways to support provision of affordable housing. The Council supported the request of CPAH for property tax abatement for three projects. In addition, CPAH has broken ground for a new project with council waiving of permit fees. The City Council gave direction that it wishes to evaluate other ways to support affordable housing programs. The staff is evaluating other opportunities prior to the FY 2002-03 budget cycle. GOAL 8: REVIEW THE REPORT OF THE NEW TIGARD LIBRARY CONSTRUCTION COMMITTEE (NTLCC) AND PROVIDE DIRECTION. Tasks: 1. Hear the report of the NTLCC regarding programming and potential sites for construction. 2. Provide direction: a. Size, b. Cost, c. Location, 8E d. Funding 3. Determine when a bond measure for construction of a new library should be placed before the voters. The City Council completed this task. It heard reports of the Committee on all issues. Direction was given for creation of 'a 47,000 sq. ft. library at $14.2 million to be located on a site on the east side of Hall boulevard with funding via City funds, proceeds of two bequests, and a $13 million bond to be placed on the May 21, 2002, ballot. GOAL 9: DEVELOP A NEW CITYWIDE SEWER COMPLETION POLICY Tasks: 1. Develop a city-wide sewer program which includes- a. cost alternatives and options; b. a proposed construction sequence. 2. Take into consideration how to make the program equitable for those property owners who previously participated in the city sewer reimbursem(_nt program. COUNCIL MINUTES - January 14, 2002 page 7 The City Council did establish a sewer program taking into account cost alternatives and options. Consideration was given to making the program equitable to those who had already participated. In fact, reimbursement checks were sent to 32 property owners who paid the higher fees under the old sewer incentive program. The goal was completed so the carrying out of the policy now becomes a task. GOAL 10: EXPAND CITIZEN INVOLVEMENT OPPORTUNITIES Tasks: 1. Focus on improved ways to inform the public, 2. Expand citizen involvement opportunities. 3. Make more effective use of media (Cityscape, cable television, City web site, press coverage, meetings, and public contact). 4. Strive toward a consistent public involvement effort. S. Conduct a "City 101 " education program for the public. The City achieved its goal expanding citizen involvement opportunities at all levels. Greater attention was paid to the Cityscape, the City web site, cable television production, meetings, and public contact. Opportunities were given to citizens to participate in new task forces and committees to address issues. Our effort to increase cable television capabilities and production options were limited due to difficulties in obtaining a contract with TVCA. The City web site was improved throughout the year with introduction of the new City web site on January 2, 2002. A webmaster was hired during the year to spearhead this effort. Citizen involvement opportunities through committees improved, however; CIT attendance did not increase. The CIT program was changed by having one tape-delayed meeting and initiation of a-mail messaging to the CIT. A "City 101 " education program was conducted in conjunction with a CiT meeting early in the year. GOAL 11: PARTICIPATE IN THE 2001 OREGON LEGISLATIVE SESSION i Tasks: 1. Provide input to discussions of the Oregon Legislature regarding retention of telecommunication franchise fees for local government. 2. Provide input to the Oregon Legislature as it addresses concerns raised by voter approval of Measure 7. COUNCIL MINUTES - January 14, 2002 page 8 Throughout the year the City Council met with Representative Max Williams and Senator Ryan Deckert. In those meetings, both tasks were addressed. 4. SET GOALS FOR 2002 Prior to discussion of goals for 2002, Council reviewed the definitions for "goal," "task," and "issue" as used in prior goal setting sessions. Council determined that the definitions are appropriate for use in 2002. City Manager Monahan then gave an overview of the issues which he sees in each of the city departments. Council noted that the issues identified were primarily administrative under his authority. Council then proceeded to discuss goals for 2002 and established the following goals. GOAL 1-TRANSPORTATION GOAL 2-PARKS 8T RECREATION GOAL 3-DOWNTOWN GOAL 4-WATER GOAL 5-GROWTH MANAGEMENT GOAL 6-LIBRARY GOAL 7--COMMUNICATION GOAL 1: TRANSPORTATION A. Explore funding sources for transportation needs. Funding for maintenance and capital are needed for the foliowing- 1. Roads 2. Trails/Bicycles 3. Pedestrian Safety (sidewalks, streetlights, crosswalks) 4. Bridges B. Work with Tri-Met to develop intra-city bus service and Park-and-Ride locations. COUNCIL MINUTES - January 14, 2002 page 9 C. Work with ODOT on state-funded facilities. GOAL 2: PARKS AND RECREATION A. Complete master plans for City parks (Summerlake, Fanno Creek Park expansion, Dog Park, etc.) B. Continue to work with and support the Youth Forum and youth activities (before and after school programs, Skateboard Park Committee). GOAL 3: DOWNTOWN A. Plan for the commuter rail station. B. Review zoning and comprehensive plan standards in the downtown. C. Work in conjunction with the Tigard Central Business District Association, Tigard Area Chamber of Commerce, and other interest groups on a downtown redevelopment plan. GOAL 4: WATER A. Continue to evaluate options for a long-term water supply. GOAL 5: GROWTH MANAGEMENT A. Continue to evaluate the results of the Bull Mountain study and discuss the 6 findings with the residents. Cooperatively develop a course of action. r B. Monitor the progress of the Durham Quarry development, receiving regular Council updates. C. Consider ways to support the provision of affordable housing. a D. Actively support implementation of the Washington Square Regional Center Plan. COUNCIL MINUTES - January 14, 2002 page 10 E. Evaluate the need and feasibility of having the Tigard Post Office Branch become the Tigard Post Office. GOAL 6: LIBRARY A. Council members will individually support promotion of the library construction bond. GOAL 7: COMMUNICATION A. Continue to meet with local, county, regional and state partners. B. Continue to improve and expand communication with Tigard citizens through the CIT program, Cityscape, web site, cable, media, Community Connectors, and other means. C. Support English-as-a-Second-Language programs in Tigard. 5. CITY MANAGER'S REVIEW Council reviewed the City Manager's memo of January 8, 2002, which sets out a schedule for conducting the review. Councilor Moore noted that the format used at PGE may be a suitable format to use in 2002. Council agreed to follow the schedule on the January 8 memo. Council will start with review of the performance format, taking the format used last year and reformatting it as necessary. 6. NON-AGENDA ITEMS Council reviewed the list of Council Liaison appointments and updated the list to reflect participation on transportation committees. The updated list will be provided to Council at an upcoming meeting. Council returned to the discussion of goals and agreed that there should be a statement, suggested by Councilor Dirksen, that recognizes the state of the economy and the potential impact on goal achievements. The statement is: COUNCIL MINUTES - January 14, 2002 page 11 "The present state of the economy is a concern which could impact the Council's completion of 2002 goals. Each of the 2002 goals could be impacted if the state, federal, or local economic situation results in a decrease in available funds for Tigard operations and projects." Meeting adjourned at 5:47 p.m. Attest: William A. Monahan, City Manager tilzW, Z t; ~ A ~11 I or, i r Z'y: -3.1Q. 0 a I: ADWCATHMCK020114DOC COUNCIL MINUTES - January 14, 2002 page 12 2001 Tigard City Council Goals Goal Achievement GOAL 1: TRANSPORTATION A. Complete the City Transportation System Plan, discuss funding mechanisms and initiate information. The City Council adopted the Transportation System Plan in January 2002. B. Support and promote commuter rail. The City Council supported commuter rail as it obtained funding at the state and federal level. C. Develop a fixed route bus program for Tigard intra-city service. The city made some progress by contacting Tri-Met and initiating discussions and data gathering. The city shared information with Tualatin and will align for future discussions with Tri-Met. The city will continue to communicate its needs to Tri-Met with an objective of establishing a fixed- route bus program for Tigard intra-city service. D. Revisit transportation improvement projects (the 2000 bond measure) and potential funding sources. The city did this, reconstituting the bond measure committee to be the Transportation Financing Strategies Task Force. This is an ongoing effort. E. Promote resolution of 99W issues (and other state-owned facilities in Tigard). Input was given when opportunities were present, there is more work to be i done. 2001 Tigard City Council Goals Goal Achievements 2 GOAL 2: PROVIDE RECREATIONAL OPPORTUNITIES Tasks: 1. Develop and define a strategy to provide recreation opportunities for all citizen needs including- a. Programs b. Facilities c. Activities The city effort was focused at forming and facilitating a Youth Forum to involve all youth recreation and services providers in developing a strategy to provide recreation opportunities. There was good success in this effort. Of the city efforts for recreation opportunities for citizens other than youth were the Dog Park (good success), volunteer opportunities, and the development of a library plan which will have capacity for providing some of the recreation program opportunities at the library. In addition, the city initiated a Skateboard Park Committee. 2. Evaluate the need for a separate Parks and Recreation Committee. The city decided that the use of task forces and forums was a more viable way to address parks and recreation needs and issues. Therefore, we may not need to form a separate Parks and Recreation Committee. GOAL 3: SUPPORT THE EFFORTS OF THE TIGARD CENTRAL BUSINESS DISTRICT ASSOCIATION (TCBDA) AND THEIR PLAN TO REVITALIZE THE DOWNTOWN. Tasks: 1. Assist in getting funding for implementation of the TCBCA downtown program. The council completed its effort by providing the opportunity for TCBDA to seek a Business Improvement District (BID) and Economic Improvement i ' District (EID). At the request of the TCBDA and the downtown property i owners, the request for funding mechanism was withdrawn. Thus, the council i completed its task, however, funding is not available. i 2. Determine the level of city financial support to the revitalization effort. The city provided financial support to each activity undertaken by the TCBDA. The long-tern level of city financial support to the revitalization 2001 Tigard City Council Goals Goal Achievements 3 effort has not been determined. 3. Review development code requirements that affect the downtown (i.e., parking, etc.). The city did complete the parking standard review, however, additional code sections require attention. This was put on hold at the time the BID and EID funding did not move forward. GOAL 4: CONTINUE TO IMPLEMENT THE CITY PARK MASTER PLAN. Tasks: 1. Apply funding to the plan. The city did that with significant results at Cook Park. 2. Urge that Washington County establish a Parks Systems Development charge for the Tigard Urban Services area. Two separate efforts were made to urge the establishment of this charge. The effort continues. 3. Complete the Summerlake Park plan. Further meetings were held to complete the plan. At this point, the draft plan is headed to the Planning Commission for review. 4. Update the City Park Master Plan elements as land is added to the city system. This is a continuing task. 5. Continue to implement the Cook Park Master Plan. Good progress was made as additional funding was obtained through a grant from the State of Oregon and a loan which allowed the city to move forward faster with improvements in the original plan. Phase I of the Master Plan is complete. 6. Continue discussions with the Tigard-Tualatin School District for creation of a City park associated with the proposed Alberta Rider School. ® 2001 Tigard City Council Goals Goal Achievements 4 During the council's annual meeting with the Tigard-Tualatin School District information was presented to the board on this issue. In addition, earlier discussions were held with the superintendent of schools to keep this project active so when the district constructs the school, the city investment can take place simultaneously. GOAL 5: DETERMINE THE CITY'S LONG-TERM WATER SUPPLY. Task: 1. Evaluate the three options presently under review. The city evaluated the three options and determined that the South Fork option is no longer feasible. The city will continue to evaluate the options for long-term water supply presented to us - The City of Portland and the Joint Water Commission. GOAL 6: ESTABLISH AN ANNEXATION POLICY FOR NON-ISLAND AREAS. Tasks: 1. Consider options available to apply to annexation proposals. The city considered all options and is ready to apply appropriate options. 2. Determine if the city should actively encourage annexation of- a. parcels 6. areas The City Council reviewed the options and determined that the Bull Mountain area is the only area to be addressed at this time. The city prepared a complete analysis of the Bull Mountain area annexation opportunities and issues following a workshop meeting in July involving area residents. Also initiated discussions with the community and discussions are ongoing. The council also processed annexation requests for those property owners seeking annexation, on a case-by-case basis. 'r i GOAL 7: ENCOURAGE AND SUPPORT PRIVATE SECTOR PROGRAMS TO REHABILITATE EXISTING, AND DEVELOP NEW, AFFORDABLE HOUSING. Tasks: 1. Continue to enforce the housing code. 2001 Tigard City Council Goals Goal Achievements 5 This task was carried out with good success. 2. Consider ways to support provision of affordable housing. The council supported the request of CPAH for property tax abatement for three projects. In addition, CPAH has broken ground for a new project with council waiving of permit fees. The City Council gave direction that it wishes to evaluate other ways to support affordable housing programs. The staff is evaluating other opportunities prior to the FY 2002-03 budget cycle. GOAL 8: REVIEW THE REPORT OF THE NEW TIGARD LIBRARY CONSTRUCTION COMMITTEE (NTLCC) AND PROVIDE DIRECTION. Tasks: 1. Hear the report of the NTLCC regarding programming and potential sites for construction. 2. Provide direction: a. Size, b. Cost, c. Location, & d. Funding 3. Determine when a bond measure for construction of a new library should be placed before the voters. The City Council completed this task. It heard reports of the Committee on all issues. Direction was given for creation of a 47,000 sq. ft. library at $14.2 million to be located on a site on the east side of Hall Boulevard with funding via city funds, proceeds of two bequests, and a $13 million bond to be placed on the May 21, 2002, ballot. GOAL 9: DEVELOP A NEW CITY-WIDE SEWER COMPLETION POLICY. Tasks: 1. Develop a city-wide sewer program which includes- a. cost alternatives and options; b. a proposed construction sequence. 2. Take into consideration how to make the program equitable for those property owners who previously participated in the city sewer reimbursement program. The City Council did establish a sewer program taking into account cost alternatives and options. Consideration was given to making the program equitable to those who had already participated. In fact. reimbursement checks were sent to 32 property owners who paid the higher fees under the old sewer incentive program. The goal was completed so the carrying out of the policy now becomes a task. 2001 Tigard City Council Goals Goal Achievements 6 GOAL 10: EXPAND CITIZEN INVOLVEMENT OPPORTUNITIES. Tasks• 1. Focus on improved ways to inform the public, 2. Expand citizen involvement opportunities. 3. Make more effective use of media (Cityscape, cable television, City Web page, press coverage, meetings, and public contact). 4. Strive toward a consistent public involvement effort. 5. Conduct a "City 101" education program for the public. The city achieved its goal expanding citizen involvement opportunities at all levels. Greater attention was paid to the Cityscape, the city Web page, cable television production, meetings, and public contact. Opportunities were given to citizens to participate in new task forces and committees to address issues. Our effort to increase cable television capabilities and production options were limited due to difficulties in obtaining a contract with TVCA. The city Web page was improved throughout the year with introduction of the new city Web page on January 2, 2002. A Webmaster was hired during the year to spearhead this effort. Citizen involvement opportunities through committees improved, however, CIT attendance did not increase. The CIT program was changed by having one tape-delayed meeting and initiation of e-mail messaging to the CIT. A "City 101" education program was conducted in conjunction with a CIT meeting early in the year. GOAL 11: PARTICIPATE IN THE 2001 OREGON LEGISLATIVE SESSION. Tasks: 1. Provide input to discussions of the Oregon Legislature regarding retention of telecommunication franchise fees for local government. 2. Provide input to the Oregon Legislature as it addresses concerns raised by voter approval of Measure 7. C Throughout the year the city council met with Representative Max Williams and Senator Ryan Deckert. In those meetings, both tasks were addressed. 7 i i I I ® 2001 Tigard City Council Goals Goal Achievements 1.%ADMICITY COUNCIL%GOALS=112001 COUNCIL COAL ACHIEVEMENTS.DOC.DOC L r 4 9 U J 2001 Tigard City Council Goals Final Report Goall Transportation. Staff Responsible: Jim Hendryx and Gus Duenas Continue the City's Transportation Improvement Program: a. Complete the City Transportation System Plan, discuss funding mechanisms and initiate implementation. b. Support and promote commuter rail. c. Develop a fixed route bus program for Tigard intra-city service. d. Revisit Transportation Improvement Projects (the 2000 bond measure) and potential funding sources. e. Promote resolution of 99W issues (and other state owned facilities in Tigard). Tasks: 1. Reconstitute the Bond Measure Task Force. 2. Review the bond measure options. 3. Discuss alternative funding solutions 4. Work with Washington County to promote funding of commuter rail. 5. Address issues of Hwy 99W with ODOT and raise issues to the 2001 legislature. 6. Continue to improve pedestrian/pathway connections. 7. Review the need for sidewalk and street lighting improvements, even on trails. 8. Implement the City Transportation Improvement Program. 9. Promote opportunities to travel through the City of Tigard without accessing Hwy 99W. 2001 Council Goals - Final Report Page 1 1.%ADMCITY COUNCIMOAM2001MALS UPDATE EOY 2001.DOC December 2001 Update (Community Development) - A work session with Council about the TSP was held November 20, 2001. The TSP is scheduled for adoption in January, 2002. Community Development will initiate a TSP implementation program to amend the City's code to comply with the TSP. It is anticipated that necessary amendments will be processed in April, 2002. (Engineering) - The Transportation Financing Strategies Task Force presented its initial progress report to City Council at the Council meeting on August 28, 2001. The Task Force recommended that Council direct initiation of a Street Maintenance Fee study to determine feasibility for implementation. Council provided that direction, and the study has commenced. A report will be presented to the Task Force for review and approval after the study has been completed. The Task Force will then present the findings of the study to City Council for discussion and consideration. The Street Maintenance Fee Study report to Council is tentatively scheduled for March 2002. The Task Force met on September 20, 2001 to discuss potential funding sources for major street improvements. The Task Force will continue to meet as needed and is tentatively scheduled to give a progress update to Council in February 2002. 2001 Council Goals - Final Report Page 2 LIADRACITY COUNCIL\GOAM20011GOALS UPDATE EOY 2001.DOC September 2001 Update (Community Development) - A work session with Council about the TSP is scheduled for November 20, 2001. The TSP is scheduled for adoption in February 2002. Community Development will initiate a TSP implementation program to amend the City's code to comply with the TSP. An internal (City) funding strategy group was established to coordinate the City's funding priorities. An internal Tri-met strategy group was established to look at a broad range of Tri-met related issues, including intra-city service. (Engineering) - The Transportation Financing Strategies Task Force presented its initial progress report to City Council at the Council meeting on August 28, 2001. The Task Force recommended that Council direct initiation of a Street Maintenance Fee study to determine feasibility for implementation. Council provided that direction, and the study has commenced. A report will be presented to the Task Force for review and approval after the study has been completed. The Task Force will then present the findings of the study to City Council for discussion and consideration. The Street Maintenance Fee Study report to Council is tentatively scheduled for March 2002. The Task Force met on September 20, 2001 to discuss potential funding sources for major street improvements. The Task Force will continue to meet as needed and is tentatively scheduled to give a progress update to Council in February 2002. O 2001 Council Goals - Final Report Page 3 MADMtCITY COUNCILWALSL20011GOALS UPDATE EOY 2001.DOC July 2001 Update (Engineering) The Transportation Financing Strategies Task force has met three times since April 2001. The Task Force is evaluating funding sources for both corrective and preventive maintenance of City streets, and expansion of major collectors to accommodate current and future traffic. One potential major funding source for street maintenance is a transportation user fee (street utility fee). The City of Portland recently included such a fee in their Fiscal Year 2001-02 budget. The cities of Tualatin, Wilsonville, Eugene, and others have initiated that type of fee for their street maintenance work. On June 21, 2001, the Task Force listened to a presentation by Dan Boss, Operations Director of Tualatin on that City's Street Maintenance Fee. The Task Force is seriously considering implementation of a Transportation User Fee to help protect the City's investment in the street infrastructure. The League of Oregon Cities has warned us about attempts by the state legislature to cap or preempt street utility fees. We have gone on record to strongly oppose any such legislative attempts to preempt Oregon cities from initiating such fees. Mayor Griffith has sent letters to both Senator Deckert and Representative Williams strongly opposing any legislative action to preempt these fees. The initial progress report by the Task Force to City Council is scheduled for August 28, 2001. Progress reports from the Task Force will be at approximately six-month intervals until the Task Force mission is accomplished. July 2001 Update (Community Development) a. Complete the City Transportation System Plan, discuss funding mechanisms and initiate implementation. Timing for adoption of the TSP has been discussed with the City Attorney and a strategy has been developed to address Measure 7 concerns. Staffing levels and the availability of the consultant will delay further action until Fall of 2001. b. Support and promote commuter rail. The State Legislature has approved funding for the local share of the Commuter Rail Project. Federal funding is now being sought. Construction is scheduled for completion in the Fall of 2004. C. Develop a fixed route bus program for Trgard intra-city service. Council recently prioritized needed transit improvements at its June 19, 2001 workshop. Working with the Westside Transportation Alliance, Council's priorities will be emphasized to Tri-Met. 2001 Council Goals - Final Report Page 4 1:1ADMICITY COUNCILWALS\2001MALS UPDATE EOY 2001.DOC d. Develop a fixed route bus program for Tigard intra-city service. Council recently prioritized needed transit improvements at its June 19, 2001 workshop. Working with the Westside Transportation Alliance, Council's priorities will be emphasized to Tri-Met. i i i i I i 2001 Council Goals - Final Report Page 5 MADM\CITY COUNCILMALM2001\GOALS UPDATE EOY 2001.DOC April 2001 Update Continue the City's Transportation Improvement Program a. Complete the City Transportation System Plan, discuss funding mechanisms and initiate implementation. The Planning Commission Hearing was conducted on February 5, 2001. Planning Commission approved the TSP and recommended that it be forwarded to City Council. Planning staff is keeping a comment log on the TSP, which is currently in draft version pending comments and public hearing before adoption. Once all the comments have been received, all revisions to the draft plan will be made and a final version will be published with relevant comments incorporated. The TSP workshop with City Council was conducted on March 20, 2001. DKS, the TSP consultant, made a presentation, answered questions from Council, and received comments from Councilors regarding various aspects of the Plan. Councilors were concerned about the lack of intra-City bus service and wished to have that emphasized in the TSP. The impact of Measure 7 is still to be ascertained. There will be consultation with the City Attorney's office on the ramifications of adopting the TSP, but not moving to revised the Municipal Code until later. The timing for adoption of the TSP will be reviewed periodically during the next few months as these discussions with the City Attorney and City Council continues. b. Support and promote commuter rail. A resolution of support from the Tigard City Council, and letters of support from the Tigard Chamber of Commerce, Tigard Central Business District Association and its Board Members, have been sent to the Governor and key Legislators. C. Develop a fixed route bus program for Tigard intra-city service. Working with the Westside Transportation Alliance, an additional year of funding has been awarded to continue the Access to Work program into 2003/2004. Washington County received federal funding to expand the Transit Choices for Livability program in the County. Staff continues to work with the County and the Westside Transportation Alliance to increase transit options in Tigard. Correspondence has been sent to Tri-Met requesting detailed information on the amount of transit taxes paid by businesses within the community vs. the level of transit service received. 2001 Council Goals - Final Report Page 6 OADhACITY COUNCILWALSM01\GOALS UPDATE EOY 2001.DOC d. Revisit Transportation Improvement Projects (the 2000 bond measure) and potential funding sources. City Council passed Resolution 01-06 appointing a Transportation Financing Strategies `task Force to re-evaluate the bond package, determine what went wrong with the bond issue and make recommendations to City Council for future funding strategies. The first meeting of this Task Force is scheduled for April 19, 2001. The Task Force will be presenting periodic progress reports every quarter. Major transportation improvements, safety projects, and traffic calming measures will continue to be incorporated in the yearly Capital Improvement Program subject to the availability of funding. e. Promote resolution of 99W issues (and other state owned facilities in Tigard) Staff continues to coordinate with the Oregon Department of Transportation on the level of improvements needed on 99W and other state owned facilities. Opportunities for grant funding is being evaluated to further peruse this effort. 2001 Council Goals - Final Report Page 7 1.WKCITY COUNCILWALS120011GOALS UPDATE EOY 2001MOC Goal 2 Provide recreational opportunities. Staff Responsible: Liz Newton Tasks: 1. Develop and define a strategy to provide recreation opportunities for all citizen needs including: a. Programs b. Facilities c. Activities 2. Evaluate the need for a separate Parks and Recreation Committee. December 2001 Update The Youth Forum met in November and December. The focus at those two meetings was to plan for implementation of an expanded, pilot, after-school program at Twality Middle School beginning in January 2002. The principal and staff at Twality have committed to expanding the current Monday through Thursday offerings by adding a second hour of programming. Rather than classes, the second hour will be a little less structured. Students will be able to use the gym to play games (like ping-pong or pool), listen to music or just visit with friends. A classroom will be open for homework and another one will be used to show videos. All activities will be supervised by certified teachers and volunteers. The program will begin the second week of January. Over the next few months, the Youth Forum will focus on getting more youth involved in both the Youth Forum and other community issues. A Skateboard Park Task Force has held two meetings since November 15 with around 70 in attendance, about half of them youth. The group has established three subcommittees: 1) Site Selection, 2) Fund-Raising, and 3) Design. The subcommittees will meet over the next few weeks with the full task force meeting again on February 20, 2002. The focus of the group is to investigate the feasibility of siting, financing, and building a skateboard park in Tigard. 2001 Council Goals - Final Report Page 8 1:1ADM\CITY COUNCILIGOALS200"GOALS UPDATE EOY 2001.DOC September 2001 Update The Mayor's Youth Forum met in September and October. In September, the group heard a presentation from Virginia Hinson, Executive Director of the Boys and Girls Club of Portland. Their Board has determined they cannot set up a new facility more than one every two to three years. They have some pressing issues and probably could not work with Tigard for two to three years. Ms. Hinson did comment that for a start-up program, the use of middle school facilities makes sense. Younger students get exposed to the school, some transportation issues are eliminated, and parents feel their children are safer staying in a supervised school program. At the October meeting, six student representatives attended and discussed with the group ways to get more youth involved. The Youth Forum Group also discussed programs/resources currently available for youth at middle schools and high schools and brainstormed how current offerings could be expanded and new programs added. 2001 Council Goals - Final Report Page 9 MADMICITY COUNCILMALSV001MALS UPDATE EOY 2001.DOC July 2001 Update The Mayor's Youth Foram has met four times since February. The group is focusing on programs and services for youth in the community. A Community Youth Service/Program Resource Inventory has been prepared that briefly describes all of the current programs and services available to youth in the community and the challenges and limitations to continuing various programs. The Youth Forum is assessing ways the group can help service and program providers meet those challenges. A representative of the Boys and Girls Clubs spoke to the Youth Forum and the Forum will research in the coming months how a Boys and Girls Club might serve Tigard Youth. In the next few months, the Youth Forum will also focus on getting youth involved in addressing the issues. April 2001 Update Many organizations are attempting to fill voids in recreation opportunities for youth in Tigard. On February 27, 2001, Mayor Griffith hosted a Tigard Youth Forum. The idea was to brainstorm what services are being provided now for youth and what additional services are needed. The main theme seemed to be buses and rooms for programs are available from the schools, however, funding is the issue. A discussion was held about forming a Youth Advisory Committee. A Steering Committee is working on this formation. 2001 Council Goals - Final Report Page 10 1AADM\CITY COUNCIL\GOAM2001WALS UPDATE EOY 2001.DOC Goal 3 Support the efforts of the Tigard Central Business District Association (TCBDA) and their plan to revitalize the downtown. Staff Responsible: Jim Hendryx Tasks: 1. Assist in getting funding for implementation of the TCBDA downtown program. 2. Determine the level of City financial support to the revitalization effort. 3. Review development code requirements that affect the downtown (i.e., parking, etc.). FDecember 2001 Update as revised their boundaries and by-laws, refocusing their efforts on t. Promotional events have included the Tigard Blast, Safe Halloween, and the Holiday Tree Lighting. September 2001 Update TCBDA requested that Council initiate formation of an Economic Improvement District of commercial property and business owners within downtown Tigard. The level of remonstrance resulted in TCBDA withdrawing their request. TCBDA continues to meet to re-evaluate their program and funding needs. Parking standards for properties fronting SW Main Street have been revised to eliminate requirements resulting from change of use or major remodeling activities. Entertainment activities are precluded from the parking reductions. i i i i I 2001 Council Goals - Final Report Page 11 mADOCITY COUNCILWAM2001WALS UPDATE EOY 2001.DOC July 2001 Update 1. Assist in getting funding for implementation of the TCBDA downtown program. Public hearings are scheduled in July and August to establish an Economic Improvement District. The district would fund the TCBDA's program for improving the downtown. 2. Review development code requirements that affect the downtown (i.e., parking, etc.). Measure 7 related issues have been resolved and the parking provisions are scheduled before Council in the Fall of 2001. 2001 Council Goals - Final Report Page 12 L)ADM\CRY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC April 2001 Update a. Assist in getting funding for implementation of the TCBDA downtown program. TCBDA, with financial assistance from Tigard, has contracted with the Oregon Downtown Development Association (ODDA) to evaluate and pursue funding options. TCBDA has evaluated options and is pursuing creating Economic and Business Improvement Districts to support their revitalization efforts. A preliminary budget has been established, assessments determined, and the program developed. Funding for the program would come from a variety of sources including property and business owners and the City. Presentations have been made before the CIT, City Council and business and property owners outlining the accomplishments of TCBDA and the proposed revitalization program. A public hearing to enable the City to establish an Economic Improvement District and a Business Improvement District is scheduled before City Council on April 10, 2001. Public hearings to create the Economic Improvement District are tentatively scheduled in June and July of 2001. b. Determine the level of City financial support to the revitalization effort. Establishment of an Economic Improvement District and Business Improvement District (EID/BID) would establish the level of support from the City. The City's preliminary contribution towards the EID/BID would be approximately $26,667 per year. C. Review development code requirements that affect the downtown (i.e., parking etc.). Prior to voter approval of Measure 7, staff working with TCBDA proposed to modify the parking standard for businesses along Main Street. Conversion of existing buildings to uses requiring more parking would not be required to provide the additional off- L street parking. The Planning Commission considered the amendment and voted r unanimously in support of the amendment. Furthermore, new buildings replicating the square footage of existing buildings would not be required to provide off-street parking. Entertainment businesses would be excluded from these provisions. Measure 7 delayed further action on this amendment. o' 5 u a 2001 Council Goals - Final Report Page 13 : ADLACITY COUNCILWALM2001WALS UPDATE EOY 2001.DOC Goal 4 Continue to implement the City Park Master Plan. Staff Responsible: Jim Hendryx/Dan Plaza Tasks: I . Apply funding to the plan. 2. Urge that Washington County establish a Parks Systems Development charge for the Tigard Urban Services area. 3. Complete the Summerlake Park plan. 4. Update the City Park master plan elements as land is added to the City system. 5. Continue to implement the Cook Park master plan. 6. Continue discussions with the Tigard-Tualatin School District for creation of a City Park associated with the proposed Alberta Rider School. L i i i i i i 2001 Council Goals - Final Report Page 14 1;1ADKCITY COUNCILWALS\2001MALS UPDATE EOY 2001.00C December 2001 Update Completed and closed out the Tledeman/Woodard Park segment of the Fanno Creek Trail. This project received a $ 50,000 grant. The Dog Park, proposed to be located on the Coe Manufacturing property, Is progressing nicely. The City has a tentative easement agreement currently being considered by the property owner. The General Manager has been very generous and cooperative. Hopefully, the easement agreement will be signed by February. The Engineering Department has mapped the site and developed fencing cost estimates. City staff will work with the Dog Park Committee to design the site. The conditional use permit process should be completed by April 1, 2002. Construction is projected to be completed by May 30 and the park should be open to the public In June 2002. The City Manager has sent a letter to the Washington County Administrator requesting that Washington County collect park SDC's on behalf of the City of Tigard. The City is sending a "Letter of Intent" to the Oregon Parks and Recreation Department notifying them that we are planning to apply for funding from the Recreation Trails Program fund. These are federal funds passed through the State of Oregon. The funds would assist the City in purchasing an important piece of property referred to as the Fanno Creek segment from Grant Avenue to Main Street. Cook Park expansion, phase one development, has been completed. Projects completed are: parking lot, 851 Avenue emergency access road, gazebo, butterfly meadow, sports fields, landscaping, and trails. Staff is currently working on bid specifications for phase two development which will Include the following: picnic shelter, tot lot playground, restroom facility, restroom/concession facility, maintenance building, additional parking, and infrastructure. The 41 Summerlake Park Master Plan community involvement meeting was conducted on December 5. Staff will present the final master plan to the Planning Commission for approval in February. The plan will then be presented to the City Council for final approval in March. Regular scheduled meetings, which will begin in January 2002, have been set with Tigard-Tualatin School District to discuss various joint projects between the City and the School District. The Mayor has initiated a Skatepark Taskforce. Mr. Rich Carlson is the Chair of the Taskforce. To date, two meetings have been conducted and over 80 different individuals, adults and kids, have signed up to be involved on the Taskforce. The purpose of the Taskforce is to study the feasibility of a Skatepark in Tigard. The Chair has established the three following committees; site selection, design, and fundraising. Currently there are many grants that have been sought and awarded to the City. For example: Cook Park development-included a grant and a loan approved by the City Council, Woodard Park Trail which has been completed, Woodard Park shelter which is scheduled for completion this Spring, Senn and Swan properties scheduled to be closed during this fiscal year. There are also several grants that are being considered at this time. For example; Bonita Park land acquisition and development, Fanno Creek-Grant to Main Street segment, and 2002 Greenspace Grant to enhance Fanno Creek Park. 2001 Council Goals - Final Report Page 15 LIADMICiTY COUNCILIGOALSi20011GOALS UPDATE EOY 2001.DOC September 2001 Update Community Development: The City has been awarded a $21,000 Land and Water Conservation grant to partially fund the construction of the picnic shelter identified in the Woodard Park Master Plan. A community workshop to update the Summeriake Park Master Plan is scheduled for October 4th. Based on the workshop results, the consultant will prepare a revised draft master plan for staff review. Council consideration of the draft master plan is scheduled for sometime later this year. A large, low-interest State loan for the implementation of the Cook Park Master Plan has been received. The loan will allow the City to accelerate the timetable for completing the master plan. (See below for an update from Public Works on Cook Park.) September 2001 Update The Cook Park Master Plan Expansion Project Phase I is underway and on schedule. Phase I construction consists of a parking lot with irrigation and landscaping, 85th Ave. emergency access road, butterfly meadow, sports field grading and irrigation, and wetland viewing gazebo. The parking lot has been paved and City crews are in the process of striping the parking lot. The wetland viewing gazebo is under construction with the sheet metal roofing being installed. The 85th Ave. emergency access road has been paved. The sports field has been graded and irrigation is currently being installed. The concrete pathway from the 85th Ave. L emergency access road to the wetland viewing gazebo has been poured. 2 Landscaping of the parking lot islands and the butterfly meadow will begin the week of the 15th of October. Design drawings and bid specifications are being prepared for Phase 11 construction a currently. We anticipate going out to bid for Phase II in November of this year. Phase 11 construction will consist of a tot lot playground, restroom facility at the east end of the sports fields, and a restroom and concession stand facility near the current entrance to the park, a picnic shelter located near the wetlands, and a maintenance building and parking lot with irrigation and landscaping near the existing baseball fields, and utilities for maintenance building. 2001 Council Goals - Final Report Page 16 hADKCITY COUNCILMAM2001MALS UPDATE EOY 2001.00C July 2001 Update The City parks SDC was revised upward by an average of 57% effective July V. The Washington County Commission has expressed majority support for an Urban Services Area park SDC. This support is tied to the development of an annexation plan for the area. An annexation study is now underway. The park consultant has submitted a revised proposal for completing the Summer Lake Park master plan through a public process. The bid process for the first phase of the revised Cook Park Master plan has been completed and construction is now underway. The work will be partially financed by a $250,000 state grant award. An application for a state loan to provide additional funding is currently pending. Construction of the Tiedeman/Woodard Park segment of the Fanno Creek trail is set to start in August. Funding will come from a $50,000 federal Recreational Trails Program grant and Local Share Greenspaces dollars. Grant applications for facility improvements to Woodard Park, a children's play structure and a picnic shelter, are pending. April 2001 o The proposed 2001.02 parks CIP includes four projects identified in the master plan. These include Cook Park, the dog park, Fanno Creek trail extension, and Woodard Park play structure (contingent on grant funding). C ♦ A meeting between City and County officials regarding the unincorporated park SDC is set for April 10'. o With the recent completion of the lake management plan, staff now will move forward with completion of the Summer Lake park master plan. A master plan for Northview Park has been completed and will be considered t for adoption by Council in April. Phase one of the three-phase Cook Park Master Plan is set for FY 2001-02 implementation. Discussions with the School District regarding a joint use park are ongoing. 2001 Council Goals - Final Report Page 17 MADMOTY COUNCILWAM20011GOALS UPDATE EOY 2001.DOC Goal 5 Determine the City's long-term water supply. Staff Responsible: Ed Wegner Tasks: 1. Evaluate the three options presently under review. December 2001 Update The City continues to work on long-term water supply options. The Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to review and analyze the scenarios of the Joint Water Commission and the City of Portland. joint Water Commission 0WC): 1. Integrated Water Resources Managers, Water Supply Feasibility Study, this 2- year phased study is slightly ahead of schedule. We are currently in the preparation of the scoping meetings, which will be held for the public in January of 2002. Another part of the project is the Federal and other agency coordination. 2. An Intergovernmental agreement with the City of Beaverton has been signed. When the two-city project is completed (May, June 2002), this intertie of the water transmission systems will allow approximately 4 million gallons per day of water produced by the JWC (when available to Tigard) to be deliver to Tigard via Beaverton's system. Portland Water/Bull Run: 1. Negotiations on the wholesale contract are still very slow due to the offer of Portland to regionalize the Bull Run. 2. On December 12, 2001, fourteen participating agency's staff delivered to the elected officials a progress report on the Regional Drinking Water Supply. The report discusses the criteria, various governance alternatives and recommendations on how we might choose to continue. The City Council and its Intergovernmental Water Board partners will decide by late January 2002 on how Tigard should continue on the position of developing an ! agency to share the Bull Run-Columbia Southshore Wellfield as partners. i 2001 Council Goals - Finial Report Page 18 IwhACITY COUNOLMALSM011GOALS UPDATE EOY 2001.DOC September 2001 Update The City continues to work on long-term water supply options; progress is very slow. The Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to review and explore the Joint Water Commission and the City of Portland options: loint Water Commission (1WC) 1. Intergovernmental Water Resources Manager's Group has retained Montgomery Watson Harza as the consultant for the water supply feasibility project. The project will be a two-year phased project. 2. The Joint Water Commission staff, including Tigard, is preparing a capital improvement program looking at demand and needs through 2040. 3. We are developing an iGA with the City of Beaverton to proceed with the Beaverton Intertie. This connection will allow purchase of more JWC water as it becomes available. Portland Water/Bull Run 1. Negotiations on a wholesale contract are very slow due to the offer by Portland to regionalize the Bull Run. 2. Staff from ten agencies are attempting to draft a conceptual model to form a regional drinking water agency. The effort is being called the Regional Drinking Water Initiative. We are hosting a public meeting on October 18 for citizen input and we are hopeful to have the model presented to elected representatives in November. Participating agencies are the Cities of Beaverton, Gresham, Portland, Tigard, and Tualatin. Special districts involved are Tualatin Valley Water District, Clackamas River Water District, Powell Valley Road Water District, Rockwood PUD, and Clean Water Services. 2001 Council Goals - Final Report Page 19 I:1AMCITY COUNCILWALS2001MALS UPDATE EOY 2001.DOC July 2001 Update The City continues to work on long-term water supply options. The Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to review and explore the Joint Water Commission and the City of Portland. South Fork Water Board/Clackamas River 1. South Fork Water Board has decided not to explore further options with Tigard and Lake Oswego. loint Water Commission 1. A Memorandum of Understanding was signed by Tigard and the Commission outlining future water sales, participation in a capital improvement program and working together in a long-term water supply study. 2. The Integrated Water Resources Manager's Group signed a Joint Funding Agreement to fund a study of the feasibility of new sources to meet the needs of domestic, commercial, industrial and agricultural users within the Tualatin River Basin. Portland Water/Bull Run 1. Negotiations on a wholesale contract are going very slowly. We (Wholesaler Group) hope to have a draft of an interim contract by July 18. 2. On April 25, 2001, Portland City Council approved a resolution endorsing the development of a regional water entity. Councilor Patton testified in favor of this resolution. Things are moving slowly. We have had two preliminary meetings and agencies have until July 13, 2001, to notify Portland if they would like to participate in the discussions. Thus far, Tigard, Tualatin, Beaverton, Gresham, and Clackamas River Water District have j indicated a willingness to participate. 2001 Council Goals - Final Report Page 20 INWDMkCITY COUNCILMAM2001MALS UPDATE EOY 2001.00C April 2001 Update The City continues to work on three long-term water options, until such time that sufficient data Is available for Tigard and its Intergovernmental Water Board partners to make a decision. South Fork Water Board/Clackamas River On March 15, 2001, the SFWB met to discuss three options that are available to South Fork with regard to alliances with other entities: Option 1 Take no action - preserve status quo. Option 2 Proceed with formation of new intergovernmental entity. Option 3 Enter into wholesale water contracts. After much discussion, the matter was held over to a later meeting. Portland Water Wholesale Contract ♦ Negotiations on the wholesale contract are going very slowly. We are still awaiting a staff response to the proposed wholesale contract. ♦ Commissioner Erik Sten of the Portland City Council recently suggested that the Bull Run water source become a more regional asset with regional ownership. We are awaiting Portland's next move. ]oint Water Commission ♦ Staff continues to work on a Memorandum of Understanding allowing Tigard to become a partner when an additional water source is secured and is selling surplus water. o Water source is still the key issue for ]WC membership; however, the feasibility study for the Hagg Lake Dam could begin as early as May 1, 2001. 2001 Council Goals - Final Report Page 21 I:IADKCITY COUNCILIGOALS12001tGOALS UPDATE EOY 2001.DOC Goal 6 Establish an annexation policy for non-island areas. Staff Responsible: Jim Hendryx Tasks: 1. Consider options available to apply to annexation proposals. 2. Determine if the City should actively encourage annexation of: a. Parcels b. Areas December 2001 Update The Bull Mountain Annexation Study was completed in November. At Its November 27' meeting, Council asked for public input before making decisions on how to proceed. The study raises a number of additional Issues regarding capital improvements related to annexation. Those questions need to be addressed through discussions with residents. The City will hold another Focus Group meeting by the end of January 2002 to discuss the issues identified in the study. September 2001 Update A focus meeting was held July 26th to allow Bull Mountain residents the opportunity to ask questions about the annexation process. The tentative completion date for the report is late fall. At that time, staff will ask for further direction from Council related to an annexation and public outreach process. 9 i i 2001 Council Goals - Final Report Page 22 l:1ADMICITY COUNCIL\GOALSM011GOALS UPDATE EOY 2001.DOC July 2001 Update Discussions have occurred with representation from Washington County on evaluating annexation of Bull Mountain. An intern has been hired to assist in preparing a study on the feasibility of annexing the area. The study should be completed In Fall of 2001. A focus meeting with selected citizen representatives from the area is scheduled for July 26, 2001. Results of the meeting will shape the scope of the study. April 2001 Update Council provided direction to staff at the March 20, 2001 work session to prepare a study for the Bull Mountain area. After the study is completed, staff will present this information and ask for further direction from Council. i i i 2001 Council Goals - Final Report Page 23 1:1ADM %CIIY COUNCILMALSX2001MALS UPDATE EOY 2001.DOC Goal 7 Encourage and support private sector programs to rehabilitate existing, and develop new, affordable housing. Staff Responsible: Jim Hendryx Tasks: 1. Continue to enforce the housing code. 2. Consider ways to support provision of affordable housing. December 2001 Update As requested by the City Manager, as part of an approach to a follow-up discussion of affordable housing with Council, staff is conducting a survey of the affordable housing promotion policies and incentives currently in use in other jurisdictions. Staff continues to enforce the Housing Code, providing owners and managers an opportunity to bring their properties into compliance voluntarily, before formal action is taken. We are still able to resolve all Housing Code cases without actually bringing one to court. Staff continues to provide effective enforcement efforts for Building Code issues. This year we won three convictions against one contractor for moving a building without a permit, storing a building, and contempt of court, with penalties of $3,100. Staff continues to expand involvement with other City departments, applying effective code enforcement procedures to serve the needs of Building, Engineering, Water, and Finance. 2001 Council Goals - Final Report Page 24 MADhACITY COUNCILMALS2001WALS UPDATE EOY 2001.DOC September 2001 Update In September, Council considered a range of new policies and approaches to promote affordable housing production. The approaches included the setting of a numeric target for affordable housing construction, the establishment of a special fund to provide fee relief for affordable housing providers, and asking the County to make tax foreclosed properties available to non-profit housing corporations for low-income housing activities. Council also decided to grant the Tigard-based Community Partners for Affordable Housing $8,000 in fee relief for the Village at Washington Square project now underway. July 2001 Update 1. Continue to enforce the housing code by working with owners to bring buildings into compliance. Close cooperation with TVFexR is ongoing. 2. On Juy 171, Council will consider a request from Community Partners for Affordable Housing (CPAH) for $10,000 in fee relief for its new 26-unit affordable housing project. If granted, the fee relief would allow CPAH to reduce the rent on one three-bedroom unit to a level affordable to a family earning 30% of median income. 2001 Council Goals - Final Report Page 25 1AADIACITY COUNCILMAM2001MALS UPDATE EOY 2001.DOC April 2001 Update 1. Continue to enforce Housing Code: ♦ Housing complaints generally resolved within 2-3 days, the few exceptions have involved issues requiring permits and corrective action; ♦ Have not yet had to issue formal summons to court to resolve housing complaints - all have been resolved with "voluntary" cooperation; ♦ Close cooperation with TVFBtR is ongoing, seeking ways to improve fire safety at apartment complexes. 2. Enforce Building Codes: ♦ Have not yet had to bring cases into court to resolve buildin complaints - most respondents have come into "voluntary" compliance on receipt of a formal Notice of Violation, and all of those we have served with Summonses have (so far) chosen to come Into compliance before appearing in court; 3. Code Enforcement procedures: ♦ Have proposed a few "housekeeping" updates to the Municipal Code to clarify parts of the Civil Infractions Enforcement Process; 4. Private Sector Programs: No requests for information or support have been received from the private sector regarding "affordable housing." Affordable Housing: Council consideration of options for supporting affordable housing has been placed on hold until the impact of Measure 7 is better known. 2001 Council Goals - Final Report Page 26 1.=MICITY COUNCILWALW001MALS UPDATE EOY 2001.DOC Goal 8 Review the report of the New Tigard Library Construction Committee (NTLCC) and provide direction. Staff Responsible: Margaret Barnes Tasks: 1. Hear the report of the NTLCC regarding programming and potential sites for construction. 2. Provide direction: a. Size, b. Cost, c. Location, 8t d. Funding 3. Determine when a bond measure for construction of a new library should be placed before the voters. December 2001 Update Tasks: 1. Hear the report of the NTLCC regarding programming and potential sites for construction. In 2001, members of the New Tigard Library Construction Committee met with the City Council 8 times to inform the Council of progress on the project and to make recommendations regarding the scope of the project Based on the findings of the "Needs Analysis Report for a New Tigard Library," the "Building Program for the New Tigard Library" and other criteria developed by BML Architects, the Construction Committee evaluated 14 possible sites for the new library and narrowed it down to three potential locations. On April 17, 2001, the Committee reported its findings to the Council and provided information about the three possible sites. 1. Provide direction: a. Size, b. Cost, c. Location, 81 d. Funding a) Size: At the April 17, 2001, City Council meeting, the Construction Committee also recommended that a new 47,000-square-foot library be built to serve Tigard's library needs for the next 20 years, based on population projections and the projected need for services in the years to come. At the June 18, 2001, meeting, the Committee provided information to support its recommendation for a two-story building. b) Cost: At the June 18, 2001, Council meeting, the Construction Committee initially estimated that the cost for the project as between $14 million and $17 million. Subsequently, the total project cost was estimated at $14.2 million. That includes the cost of land acquisition, design, construction and furnishings for the new library. It would also fund parking, landscaping and related street improvements. 2001 Council Goals - Final Report Page 27 1:1ADMICITY COUNCILMALS\2001WALS UPDATE EOY 2001.DOC December 2001 [Update (continued) c) Location: After presenting a short list of three potential sites in April, the Committee recommended to the Council on August 28, 2001, that the City pursue a single location along Hall Blvd. near O'Mara Street. The site is a 14.7-acre parcel of land, which will accommodate a two-story building, including room for future expansion and parking. The site provides an opportunity to showcase green spaces. At the December 18, 2001, Council meeting, the Council approved an option to purchase that property pending the successful passage of a bond measure. The Construction Committee recommended that the new library project be funded through a combination of bequests already made to the library, a bond measure and funds from the City's reserve fund. In 1999, the City of Tigard received two bequests from the Grace Tigard Houghton and Neva Root estates for the library. These combined bequests plus accrued interest total about $1 million. In addition, the City intends to use about $200,000 in reserve funds for the project 2. Determine when a bond measure for construction of a new library should be placed before the voters. At the December 18, 2001, Council meeting, the Committee recommended that the Council place a $12.5 million to $13 million bond measure on the May 21 ballot. The Council concurred with the staff recommendation for a $13 million bond measure and voted to place it on the May 21, 2002, ballot. If the bond measure passes, the general obligation bonds would mature in 20 years or less. The estimated initial annual property tax rate is approximately 31 cents per thousand dollars of assessed value. That amount is expected to decrease over the life of the bonds as assessed values rise and new properties are added to the city. In the words of Sue Carver, a member of the New Tigard Library Construction Committee, "The new library would move Tigard forward in this new century and provide citizens, of all ages, and future citizens for years to come, a place to learn, to grow intellectually and to participate in civic events that shape our community." 2001 Council Goals - Final Report Page 28 I:W hACITY C0UNCIL\G0ALS\2001\G0ALS UPDATE EOY 2001.DOC September 2001 Update At the July 24 City Council meeting The New Tigard Library Construction Committee presented information regarding the development of a conceptual design and construction of an architectural model to be developed by BML Architects. The purpose of the model is to provide a representative structure and demonstrate the relationship between the functionality and architectural design of the building. The Committee was directed to request a proposal from BML Architects for the construction of the model. The proposal received from BML Architects was $53,000. This proposal was approved by City Council at the August 14, 2001 meeting. The model is scheduled to be presented to City Council on October 16, 2001. A Library staff design committee was formed and met with staff from BML Architects during the months of August and September 2001, to develop space adjacencies for the building interior. City Council approved the recommended site for the proposed new library at the August 28, 2001 meeting. This site is a 14.7- acre property is located along Hall Boulevard near O'Mara Street. The site will accommodate a two-story structure, future expansion and parking. There is access to public transportation as a bus line serves the site and a transit center is located within a half-mile radius. The site is also near the City Hall complex. The Committee presented information to the Council on September 25, 2001, regarding placement of the new library as well as a proposed road on the property. The May 2002 election is the target for a bond measure to be placed before the voters. i i 2001 Council Goals - Final Report Page 29 I:UIDMITY COUNCILMALM2001WALS UPDATE EOY 2001.DOC July 2001 Update The New Tigard Library Construction Committee met with the City Council on April 17, 2001 to present the findings of the "Needs Analysis Report for a new Tigard Library" and the "Building Program for the new Tigard Library." At this meeting the Council also reviewed a diagram illustrating the "space adjacencies" of the major service areas of the library. Also presented to the Council was the criteria developed by the Committee and BML Architects to evaluate preliminary sites. The Committee presented information to the Council on three potential sites. The Committee also recommended to the City Council that they acquire property and build a new library of 47,000 square feet, which would serve Tigard's service area for the next 15-20 years, based on population projections and foreseeable needs. The Committee met with the Council again on June 19. At this meeting they presented to Council additional information on the potential sites. The Committee also presented information supporting the recommendation that the new library be a two-story structure. The preliminary estimated cost for this project is between $14,000,000 and $17,000,000. When a bond measure for construction of a new library should be placed before the voters has not yet been determined. The Committee will next be presenting to the City Council on July 24, 2001. April 2001 Update In early 2000 BML Architects and the consultant, Cynthia Ripley of Ripley Architects were retained by the City to do a three-part study for a new library. This study consisted of a needs analysis report, the development of a library building program to accommodate the services and a site analysis. The New Tigard L Library Construction Committee has been meeting on a regular basis since November of 2000. The Committee, after accepting the "Needs Analysis" report, which was prepared by the consultant, has been working with BML Architects reviewing the "Building Program" report and analyzing potential possible sites. The Committee will be giving a preliminary presentation to Council on April 17, 2001. This presentation will include information concerning the approximate recommended size of a new facility, recommended programming, preliminary estimated costs for a new library, and a review of representative sites. When a bond measure for construction of a new library should be placed before the voters has not yet been determined. 2001 Council Goals - Final Report Page 30 I:V1DM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC Goal 9 Develop a new City-wide sewer completion policy. Staff Responsible: Gus Duenas Tasks: 1. Develop a City-wide sewer program which Includes: a. Cost alternatives and options; b. A proposed construction sequence; 2. Take into consideration how to make the program equitable for those property owners who previously participated in the City sewer reimbursement program. December 2001 Update At its meeting on June 12, 2001, City Council approved a 5-year program for extending sewers Citywide. Project designs are underway on the projects Included in the first year of this program. Most of these projects will be ready for bid in early 2002. At its meeting on July 10, 2001, City Council approved a resolution Incorporating the following enhanced incentives to encourage prompt connection to the City's sewer system: • The previous incentive program capped the amount at $8,000 up to a maximum of $15,000 for those residents that connect within a year after the sewer is made available. The new incentive program lowers the amount an owner is required to pay for a share of the public sewer from $8,000 to $6,000. • The one-year period under the current incentive program is extended to three years after sewer service becomes available. The lot owners can connect to the sewer anytime during that three-year period to take advantage of this reduced fee. ' • For those residents that paid the higher fee under the old Incentive Program, refunds were authorized so that they would receive the same benefit as those in the new program. Owners under the old program that have sewer service available but have not connected to the sewer were given an additional two I years to connect to the sewer and take advantage of the reduced fee. i Refunds were sent to 32 property owners who paid the higher fee under the old Incentive Program. Owners under the old program that have sewer service available but have not connected to the sewer were sent notices informing them of the reduced payment amount and the additional two years of eligibility for this reduced fee. 2001 Council Goals - Final Report Page 31 BADWITY COUNCIL\GOALS12001WALS UPDATE EOY 2001.DOC September 2001 Update At its meeting on June 12, 2001, City Council approved a 5-year program for extending sewers Citywide. Project designs are underway on the projects included in the program's first year. Most projects will be ready for bid in early 2002. On July 10, 2001, City Council approved a resolution incorporating the following incentives to encourage prompt connection to the City's sewer system: ➢ The previous Incentive program capped the amount at $8,000 up to a maximum of $15,000 for those residents that connect within a year after the sewer is made available. The new incentive program lowers the amount an owner is required to pay for a share of the public sewer from $8,000 to $6,000. ➢ The one-year period under the current incentive program is extended to three years after sewer service becomes available. The lot owners can connect to the sewer anytime during that three-year period to take advantage of this reduced fee. ➢ For those residents that paid the higher fee under the old Incentive Program, refunds were authorized so that they would receive the same benefit as those in the new program. Owners under the old program that have sewer service available but have not connected to the sewer were given an additional two years to connect to the sewer and take advantage of the reduced fee. Refunds were sent to 32 property owners who paid the higher fee under the old Incentive Program. Owners under the old program that have sewer service available but have not connected to the sewer were sent notices informing them of the reduced payment amount and the additional two years of eligibility for this reduced fee. I 2001 Council Goals - Final Report Page 32 I:IADKCITY COUNCILIGOALSi20011GOALS UPDATE EOY 2001.DOC July 2001 Update The Engineering staff prepared a long-term program to extend sanitary sewer service to over 600 houses within the City that remain without service. The new program includes projects prioritized over a 5-year period and adds new incentives to encourage owners to promptly connect to the sewer system once the service becomes available. The goal of this program is to enhance the environment by allowing for the elimination of septic tanks and leaching fields over time. At its June 12, 2001 Council meeting, the Tigard City Council approved the $5.8 million program and the enhanced incentive package proposed. Until now, the formation of reimbursement districts has been at random and has been greatly dependent upon interest shown by the residents within these areas. The new program builds on the successes of the Neighborhood Sewer Extension Program but goes well beyond the original intent of that program. It uses the formation of reimbursement districts as the mechanism for the improvements, but establishes a project priority list spread over a 5-year period to systematically extend sanitary sewer service to developed but unserved areas Citywide. The residential areas that remain without service have been divided into thirty- four project areas listed in priority order of construction. The projects have been further divided into five fiscal years for inclusion into the City's Capital Improvement Program (CIP). There will be annual review of the projects during the formulation process for each year's CIP. The City will use the following criteria to adjust the project schedule as part of the annual review of projects: • Project areas where there is a known immediate need for sewer service • Installation of sewers in streets that are programmed for construction 0 Projects not requiring permits or easements and are without legal complications • Lot owner interest in the program 9 I To further encourage prompt connection to the City's sewer system, City Council enhanced the current incentive program as follows: i • The current. incentive program caps the amount at $8,000 up to a maximum of $15,000 for those residents that connect within a year after the sewer is made available. The new incentive program lowers the amount an owner is required to pay for a share of the public sewer from $8,000 to $6,000. 2001 Council Goals - Final Report Page 33 MADRACITY COUNCILMALSM011GOALS UPDATE EOY 2001.DOC • The one-year period under the current incentive program is extended to three years after sewer service becomes available. The lot owners can connect to the sewer anytime during that three-year period to take advantage of this reduced fee. • Refunds will be sent to all that have paid the higher fee under the old Incentive Program so they will receive the same benefit as those in the new program. Owners under the old program that have sewer service available but have not connected to the sewer will also be given an additional two years to connect to the sewer and take advantage of the reduced fee. A resolution incorporating the enhanced incentives is submitted for City Council approval at the July 10, 2001 business meeting. April 2001 Update Engineering staff proposed to City Council the development of a Citywide Sewer Extension Program during the December 19, 2000 meeting. This program would include the recently annexed Walnut Island area and other unsewered areas throughout the City. Council provided direction to staff to proceed with development of a plan to extend sewers to unserved areas Citywide. Engineering staff is in the process of drafting the Citywide Sewer Extension Plan. The plan will include a proposed sequence of implementation with list of prioritized projects and estimated costs for each of the projects. A package of incentives with cost implications will be packaged separately for Council consideration. The Plan is scheduled for presentation to Council in June 2001. If Council provides direction to proceed with the Plan, implementation will begin in FY 2001-02. 2001 Council Goals - Final Report Page 34 1AADM\CITY COUNCILMALM2001WALS UPDATE EOY 2001.DOC Goat 10 Expand citizen involvement opportunities. Staff Responsible: Liz Newton Tasks: 1. Focus on improved ways to inform the public. 2. Expand citizen involvement opportunities. 3. Make more effective use of media (Cityscape, cable television, City Web Page, press coverage, meetings, and public contact). 4. Strive toward a consistent public involvement effort. 5. Conduct a "City 101 " education program for the public. December 2001 Update CIT Meetings Meetings were held each month of 2001. Monthly attendance averaged about 13 people with a high of 21 in February and 7 in both July.and September. It should be noted that the July meeting was taped on July 2 to air on the regular meeting night of July 5. The September meeting was held September 6, the week of Labor Day and the start of the school year. Staff is focusing presentations more on the home viewing audience. Some topics are now scheduled out three months in advance with consensus of the CIT members to allow adequate time to prepare presentations and the use of PowerPoint increased during the year. All of the department announcements are now summarized on PowerPoint slides. Time is still made available on each agenda for members to raise issues. In 2002, citizens will be able to e-mail the CIT meeting while watching live at home. E-mail messages will be picked up at specific points during the meeting and responded to that evening if appropriate, or forwarded to the appropriate person or agency for a later response. This is scheduled to begin in January. i Media Our coverage in the newspaper, in particular the Tigard Times, increased dramatically in 2001. Staff generates an average of one press release per week usually three or four. Since February, an average of 78% of press releases submitted have been printed-100% in the month of September. 2001 Council Goals - Final Report Page 35 IMOKCITY COUNCILIGOAM2001MALS UPDATE EOY 2001.DOC d December 2001 Update (continued) Community Connector Program The regular communication continues every other week. There are now 26 community connectors. We have lost three since the program began, one of those was replaced. In the last two months, four were added. Cityscape The Cityscape newsletter continues to be distributed through bulk mail and posted on the web site once a month. Web Page The "new look" with expanded search capabilities and new links will roll out January 2, 2002. i i 'r i I 2001 Council Goals - Final Report Page 36 MADMICITY COUNCILMALS120011GOALS UPDATE EOY 2001.00C September 2001 Update The Tigard Times continues to provide good coverage of Tigard with close to 90% of press releases published in July and August. The Planning Commission received initial cable television training but additional training has been delayed until the details of the contract with Tualatin Valley Community Access are resolved. Training for Planning Commissioners should resume in January. Improvements to the CIT program continue with a focus on the home-viewing audience. In November, staff announcements will appear on PowerPoint with maps for the home-viewing audience where appropriate. In January, staff expects to start accepting e-mail during the meeting and responding to questions or issues raised via e-mail. Meeting topics are being planned a few months in advance to allow adequate time for presentations to be prepared that are "cable ready." The new webmaster started in September. Victor Soares is working with staff on a redesign of the web page that will look different and be more user friendly. The department communicators are meeting on a regular basis to share ideas for creative communication tools, a consistent communication effort, and increase awareness among City staff of City priorities and projects. w 2001 Council Goals - Final Report Page 37 1.5ADM\CITY COUNCILWALS\2001tGOALS UPDATE EOY 2001.DOC July 2001 Update In the second quarter of 2001, media coverage continues to be tracked with volunteers compiling the articles for the monthly reports. The City continues to get excellent coverage in the Times. Of particular note is an increase in the coverage of Library programs. Ten individuals are in the process of being trained to operate the cameras in the Town Hall. In June, the Planning Commission was trained on how to appear on camera and their meeting was taped for training purposes. Planning Commission meetings are scheduled to begin being taped to air.in August or September. CIT meetings continue to be a forum for providing educational and instructional programming. In May a water conservation feature was presented and in July right- of-way maintenance was the featured topic. The July CIT meeting was pre-taped for the first time and aired on the regular schedule. The 2001-2002 budget includes funding for a webmaster position that will facilitate expanding the City's use of the web as a communication tool. Staff continues to prepare and distribute the Community Connector communication every other week.. Efforts will be made in the coming months to add connectors to the program. To that end, the Community Connector program was featured in a display at the Balloon Festival and will be featured at the City's 40' Birthday celebration. 2001 Council Goals - Final Report Page 38 MADMICITY COUNCIL\GOALS12001MALS UPDATE EOY 2001.DOC April 2001 Update In the first quarter of 2001, citizen involvement efforts focused on tracking media coverage, recruiting and training volunteers to operate the Town Hall cameras, and developing a series of informational programs to be presented at CIT meetings. In February staff began tracking media contacts. All but one of the weekly press releases issued were picked up. The purpose of tracking the press releases is to get a better sense of the type of stories the press is interested in covering. Six volunteers took the initial training to operate the cable television cameras in Town Hall. Staff is now scheduling volunteers to work on cable casting meetings so that their skill level will continue to improve. At the February CIT meeting, a 30-minute program on Land Use 101 was presented. In the next quarter, staff will continue to track media coverage, and work toward expanding volunteer involvement in cable programming with plans to add coverage of the Planning Commission meetings. CIT meetings will continue to be a forum for providing educational and informational programming. A new focus will be exploring the use of the Internet and City's web page as a citizen involvement tool, including recruiting for Community Connectors on the web page. With 70% of the Portland area connected to the Internet, it is increasingly important to involve citizens through the use of the Internet. 2001 Council Goals - Final Report Page 39 MADM1CITY COUNCILMALS\2001MALS UPDATE EOY 2001.DOC Goal II Participate in the 2001 Oregon Legislative session. Staff Responsible: Bill Monahan Tasks: i . Provide input to discussions of the Oregon Legislature regarding retention of telecommunication franchise fees for local government. 2. Provide input to the Oregon Legislature as it addresses concerns raised by voter approval of Measure 7. December 2001 Update Representative Max Williams met with the City Council on October 9, 2001. His comments are highlighted as follows: • The Legislative Session closed on July 7, 2001. • School funding was increased. • For the first time in a decade a transportation funding package was approved ($400 million). • Commuter rail funding was approved (lottery bond) for $35 million. • Funding was restored to higher education and community colleges. • An Improved, expanded childcare tax credit was approved. • Food stamp program funding was approved. • $1.8 million was allocated to the domestic violence program fund. • Oregon is entering into an economic recession. On September 1, the State was down $300 million from previous ending fund balance estimates. There is the possibility of a special session In January and Representative Williams said he was uncertain about what will be cut. It is anticipated that it will be 2002 before the economy "turns around" and 2003 before the State coffers will realize any evidence of budget growth. • Representative Williams noted a Constitutional challenge to use of lottery funds, and the outcome could affect the issuance of commuter rail bonds. • Representative Williams commented on the Qwest lawsuit (local governments collecting franchise fees) against the City of Portland and advised that he had hoped for a legislative solution. • Measure 7 remains unresolved and there is no indication when the court will issue an opinion. 2001 Council Goals - Final Report Page 40 1:1ADMICITY COUNCILWALS\2001WALS UPDATE EOY 2001.DOC September 2001 Update Council continued to meet periodically with Tigard's legislative representatives. Appropriate staff members are attending sessions to receive updates on new legislation and laws affecting local governments (e.g., Secretary of State - election laws; League of Oregon Cities.) duly 2001 Update Council met in April with Senators Deckert and Representative Williams and again in June with Senator Deckert to hear updates on legislative activity of interest to the City of Tigard. Staff continued to monitor legislative activity, responding when needed (and when notification was received before a vote on the matter was scheduled) to requests from our legislators or the League of Oregon Cities. The City prepared a proclamation in support of the Commuter Rail project to assist Senator Deckert and Representative Williams as they asked their colleagues for approval and funding of this project. Other issues monitored included franchise fee authority for local governments, transportation fianding, and the "Measure 7" committee. i i i i i 1 2001 Council Goals - Final Report Page 41 MADM\CITY COUNCILMAM2001MALS UPDATE EOY 2001.DOC April 2001 Update Council met in December and February with Senator Ryan Deckert and Representative Max Williams. The Council gave input about telecommunication franchise issues and this discussion was followed up with information that was mailed to the legislators. Council heard a report from Representative Williams who is the chair of a new committee formed to prepare a proposal to present a compromise to address Measure 7 through the legislative process. The Council chose not to participate financially with the League of Oregon Cities' (LOC) lawsuit to challenge the constitutionality of Measure 7. The Council supports efforts by LOC to work with the legislature to develop an alternative to Measure 7, which leaves intact some of the elements of the Measure that the Council favors. The Council was pleased to be invited to the legislative event, initiated by Representative Max Williams, honoring the late Mayor Jim Nicoll. The event was well attended and a fitting tribute to the contributions of Jim Nicoll. 9 i i 2001 Council Goals - Final Report Pape 42 BADMICITY COUNCILMALSX2001MALS UPDATE EOY 2001.DOC Definitions: Goal A specific direction that Council is taking. Reaching the goal may not be achieved in one year. Task A specific activity taken in furtherance of the goal which can be achieved within a specific period of time. Issue Matters of concern to the Council or raised by citizens over which Council may or may not have direct control for policy setting or decision making, but the City can contribute. i i i 2001 Council Goals - Final Report Page 43 MADWITY COUNCILWALSM0MOALS UPDATE EOY 2001.DOC r Definitions - 2002 Goal A specific direction that Council is taking. Reaching the goal may not be achieved in one year. Task A specific activity taken in furtherance of the goal which can be achieved within a specific period of time. Issue Matters of concern to the Council or raised by citizens over which Council may or may not have direct control for policy setting or decision making, but the City can contribute. I:\ADM\CITY COUNCIL\GOALS\2002\GOAL DEFINITIONS.DOC City of Tigard City Council Goals 2000 Goal No. 1: Complete the City's Transportation Improvement Program A. Background This goal was established in 1999 and has since been carried forward into 2000. The residents of Tigard responding to the Tigard Beyond Tomorrow surveys indicated that transportation and traffic problems are the most serious issues facing the City. This goal was established to address those concerns about the transportation problems in Tigard. The goal includes a desire to improve safety and connectivity of roadways for all modes of transportation, and to emphasize the need to integrate and encourage use of other modes of transportation besides the automobile. Some of the key concerns that must be addressed in completing the goal include: • How to deal with the problems on Highway 99W, including efforts to get improvements to that highway back on ODOT and Metro's priority lists. • The need to begin improvements to the City's street network by identifying, prioritizing and selecting transportation improvement projects for a proposed bond issue. • Evaluation of methods to improve safety of roadways, including effective use of reflectors, increased street lighting, and other means to enhance safety for all modes of transportation Citywide. • Development and implementation of a comprehensive traffic calming program that includes other methods besides speed humps. In December 1998, City Council concluded that it was not practical to expand Highway 99W south of Highway 217 beyond the five lanes already existing. Any expansion would merely serve to encourage more regional traffic to use the highway and would further divide Tigard into two separated segments. Metro's Regional Transportation Plan (RTP) includes widening of the highway to seven lanes from Highway 217 north to the I-5 connection. In addition, Metro's RTP includes the 1-5 connector from Sherwood to I-5, with downgrading of Highway 99W north of Sherwood to a major arterial after the connector is constructed. During the formulation of Metro's RTP (adopted in August 2000), there were extensive discussions on how to handle the problems on Highway 99W. The initial language in the RTP basically said that most of the traffic on 99W was local traffic and was best addressed in Tigard's TSP. However, after Council Goal Summary and Recommendations Page 1 submittal to Metro of Tigard's study showing that significant regional traffic uses Highway 99W, the language was revised to indicate that Highway 99W along this corridor continues to be an area of concern and would have to be addressed as a regional problem with ODOT, Washington County, Tigard, Metro, and other adjacent cities participating in the development of solutions to the traffic congestion problem. Tigard's role in attempts to alleviate traffic congestion on Highway 99W is to explore development of alternate routes that would bypass Highway 99W while providing better circulation within the City. The development of the City's Transportation System Plan (TSP) to explore those potential alternate routes and to identify and prioritize the City's transportation system needs for the next 20 years was an essential first step towards improvement of the City's Transportation System. The funding of high priority construction projects identified in that plan was also determined as essential to meet the existing and projected traffic demands on Tigard's collector system. A bond issue to provide the funding necessary for implementation of those projects was therefore an important element in the accomplishment of this Council goal. The development of both the Transportation System Plan and a list of projects for a bond issue to be submitted to the voters for approval began simultaneously. City Council appointed a Transportation System Plan Task Force and a Transportation Bond Task Force to spearhead those efforts. The Transportation System Plan would identify the needs for the various modes of transportation and establish master plans for those modes, to include pedestrian and bike travel. The safety evaluations and the traffic calming program were both incorporated into the yearly Capital Improvement Program and would be funded through the appropriate funds under that program. The understanding was that safety improvements in the projects selected for the bond issue would be addressed and integrated in the development of those projects for construction. B. Tasks Anticipated The tasks that were identified as part of this goal are: • Complete and adopt the Transportation System Plan. • Evaluate, prioritize and select a list of high priority projects for a bond issue in the year 2000. submit the projects for voter approval and construct the projects if the bond issue passes. • Evaluate possible safety enhancements Citywide and incorporate them in the yearly Capital Improvement Program. • Develop a Traffic Calming Program to be more encompassing than the Speed Hump Program and integrate it into the yearly Capital Improvement Program. C. Quarterly Update/ Goal Achievement The following are the quarterly update reports on accomplishment of this goal: March 1999 The Transportation System Plan (TSP) Update Study is nearing completion. During the Council meeting on February 9,1999, DKS, Inc. presented the transportation system alternatives required to meet the traffic demands for the next 15-20 years. During that meeting, DKS 7~ proposed to include the other elements necessary to complete the TSP and devised a citizen involvement process to take it towards completion and adoption. At the March 16,1999 workshop meeting, potential road bond projects will be presented to City Council for discussion and input. The projects that are finally selected will be part of a Road Bond issue to be placed on the ballot for November 2000. There are currently two task forces being formed. One task force would deal with the TSP completion and adoption. The proposed TSP Public Involvement Process was presented to City Council for discussion and approval during the March 9, 1999 Council meeting. The plan is to complete the process and have the TSP adopted within about a year after initiation of the process. The second task force will focus on determination of the size of bond issue, selection of the final Road Bond projects, then on the citizen process to help sell the projects and the bond issue for the November ballot in the year 2000. June 1999 The Task Force for the TSP completion and adoption was formed and conducted its first meeting on May 17, 1999. The Task force consists of the Planning Commission members as the review group together with three additional citizens who represent business, bicycle and transit interests. The group will meet monthly over the next few months. The intent is to complete the public involvement process and have the TSP Update completed by the end of the calendar year. The actual adoption of the TSP is anticipated in early 2000. The "motor vehicle" portion of the TSP is basically completed, but the final project listing and report will be prepared after the other portions and the public involvement process are completed. This particular segment of the Council goal is approximately 50% completed. The Transportation Bond Task Force was likewise formed and conducted its first meeting on April 26,1999. The Task Force is composed of two City Councilors, two Planning Commission members, and eight Tigard citizens representing a cross-section of the community. This Task Force has already met four times and will continue to meet over the next six months with the intention of completing its work and presenting the proposed Transportation Bond projects to City Council in November 1999. The Bond projects approved by City Council would be entered into the year 2000 election ballot for consideration by the voters. The Task Force elected Steve Clark as Chairperson and Mark Padgett as Vice-Chairperson. This segment of the Council goal is approximately 10% completed with the bulk of the work remaining over the summer and fall months. September 1999 The Transportation System Update Plan (TSP) development process continued during the summer months. The Task Force appointed has made significant process in developing the draft plan, which includes the motor vehicle element and other alternative modes of transportation. The chapters on motor vehicles and other modes have already been drafted, and the plan development process is now focusing on the financial element. A meeting is scheduled in December to review the action plans. The work in development of the draft plan is at least 90% completed. Completion of the draft plan is expected by January 2000. Since the typical time frame for adoption of such a plan is six months after completion of the draft, the updated Transportation System Plan should be adopted in mid-2000. Council Goal Summary and Recommendations Page 3 The Transportation Bond Task Force appointed by City Council to select projects for a proposed transportation bond issue during the year 2000 has been meeting during the summer months. The Task Force developed criteria for project selection, then compiled an extensive list of projects for consideration. The projects include street reconstruction and expansion, safety- related improvements, sidewalks, bike paths, and streetlights. A citizen involvement meeting was conducted on October 20,1999 to receive citizen input on the proposed projects, and to gauge public feeling on the size of bond issue that would be acceptable to voters. The Task Force met on November 3, 1999 to review and discuss the comments received at the citizen involvement meeting. The Task Force decided to extend the public involvement process to ensure that ample opportunity is given for public awareness and comment. The Task Force will be conducting at least three more public meetings at various locations throughout the City in February 2000. In addition, the Proposed Transportation Bond will be a main topic at the February 3, 2000 CIT meeting. At this point, the work of the Task Force in developing the list of projects for recommendation to City Council is approximately 60% completed. The Task Force will again meet on December 8,1999 to further review and discuss the proposed projects, and to plan for the upcoming public involvement meetings. The package of projects and bond issue recommendations will be formulated and presented to the Planning Commission and City Council after completion of the public involvement process. Assuming Council approval of the bond package, the Task Force will actively participate in promoting the bond issue for passage. December 1999 The Transportation System Update Plan (TSP) development process continued during the summer months. The Task Force appointed has made significant process in developing the draft plan, which includes the motor vehicle element and other alternative modes of transportation. A meeting is scheduled in January 2000 to review the action plans. The work in development of the draft plan is at least 90% completed. Completion of the draft plan is expected by February 2000. The updated Transportation System Plan should be adopted in April or May 2000. The Transportation Bond Task Force appointed by City Council to select projects for a proposed transportation bond issue during the year 2000 has been meeting during the summer months. The Task Force developed criteria for project selection, then compiled an extensive list of projects for consideration. The projects include street reconstruction and expansion, safety- related improvements, sidewalks, bike paths, and streetlights. A citizen involvement meeting was conducted on October 20, 1999 to receive citizen input on the proposed projects, and to gauge public feeling on the size of bond issue that would be acceptable to voters. The Task Force met on November 3,1999 to review and discuss the comments received at the citizen involvement meeting. At that meeting, the Task Force determined that even more citizen input is needed to help the Task Force develop a package of projects to recommend to Planning Commission and City Council. To solicit comments from a broad cross-section of the community, the Task Force has scheduled a series of meetings at various locations throughout the City in February 2000. The first meeting will be a presentation to the Citizen Involvement Teams on February 3, 2000 at the Tigard Senior Center. The other meetings will be open house format scheduled as follows: February 9, 2000 at Fowler Middle School, February 16, 2000 at Conklin Hall, Metzger United Methodist Church, and February 24, 2000 at Tigard High School. The Task Force met again on December 8, 1999 to further review and discuss the proposed projects, and to plan for the upcoming public involvement meetings. At this point, the work of the Task Force in developing the list of projects is approximately 60% completed. The package Council Goal Summary and Recommendations Page 4 of projects and bond issue recommendations will be formulated and presented to the Planning Commission and City Council after completion of the public involvement process. The presentation to the Planning Commission is tentatively scheduled for April 2000 followed by presentation to City Council in May 2000. Assuming Council approval of the bond package, the bond measure will be submitted for voter approval in the November 2000 general election. The Task Force will actively participate in promoting the bond issue for passage. April 2000 The Transportation System Update Plan (TSP) development process continued during the past few months. The draft Transportation System Plan has been completed, and is currently being reviewed by Tigard staff and government agencies. The last Tigard Transportation Task Force (Planning Commission and citizens) meeting was held in March. The draft plan will be made available on the City's web site during the coming months. Future activities include: two public open houses, joint Planning Commission/City Council workshop, and public hearings before Planning Commission and City Council. The updated TSP is expected to be adopted by late summer or early fall this year. The Transportation Bond Task Force conducted a series of meetings during the month of February 2000 to obtain comments from a broad cross-section of the community. The first meeting was a presentation to the Citizen Involvement Teams on February 3, 2000 at the Tigard Senior Center. The other meetings were open house format conducted as follows: February 9, 2000 at Fowler Middle School, February 16, 2000 at Conklin Hall, Metzger United Methodist Church, and February 24, 2000 at Tigard High School. Following the public involvement meetings, the Task Force met on March 8 to discuss the citizen input and to incorporate that input into the criteria for final selection of projects. At a subsequent meeting on March 15, 2000, the Task Force selected a list of projects that primarily focused on improvements to major collectors, and one minor collector. The Task Force also recommended a list of alternative projects that could be implemented if favorable bids are received, or if other funding sources are identified through partnerships or some other means. At this point, the bond package is approximately $16 million. The Task Force recommendation is for a ten-year bond term. The Task Force emphasized the need to minimize adverse impacts to existing neighborhoods during the design and construction of these projects. The list of projects has been provided to City Council. The package of projects and other Task Force recommendations will be presented to the Planning Commission on April 17, 2000, and to City Council on May 9, 2000. Assuming Council approval of the bond package, the bond measure will be submitted for voter approval in the November 2000 general election. The Task Force cannot promote the bond package once r it becomes a measure on the ballot. However, the members indicated their intention to support the bond issue individually or through formation of some other citizen group for that purpose. a June 2000 The draft Transportation System Plan (TSP) was completed, and is being reviewed by Tigard staff and government agencies. Comments have been received from Metro, Washington County, and the Cities of Beaverton and Tualatin. Comments are expected from ODOT during the last week of June. Future activities will be scheduled after receipt of all comments. These activities include: two public open houses, joint Planning Commission/ City Council workshop, and public hearings before the Planning Commission and City Council. The updated TSP is expected to be adopted prior to the end of the calendar year. Council Goal Summary and Recommendations Page 5 The Transportation Bond Task Force presented the package of projects and specific recommendations to the Planning Commission on April 17, 2000. The Planning Commission endorsed the Task Force recommendations and approved the projects for further submittal to City Council. The City Council approved the Task Force recommendations during the Council meeting on May 9, 2000, and directed the preparation of a resolution and ballot title to place the bond measure on the November 7, 2000 election ballot. The Transportation Bond Resolution, Ballot Title, and Explanatory Statement have been prepared and will be considered by City Council during the June 27, 2000 Council meeting. The recommended projects include transportation system improvements for: • Gaarde Street - 99W to 121st Avenue • 121st Avenue - Walnut Street to North Dakota Street • Walnut Street - Tiedeman Avenue to 121st Avenue • 121st Avenue - Gaarde Street to Walnut Street • 98th Avenue - Signalization at Durham Road • Fonner Street - Walnut Street to 115th Avenue If, after the above-listed projects have been completed, there are bond funds remaining, the alternative projects listed below will be funded in order of priority shown: • Commercial Street - North side, Main Street to Lincoln Street • Burnham Street - Main Street to Hall Boulevard • Tigard Street - South side, Main Street to Tiedeman Avenue • Tiedeman Avenue - Greenburg Road to Tigard Street The total estimated cost for the recommended projects is $16 million. The proposed bond issue is for a period of 10 years in the amount of $16 million. The Task Force cannot promote the bond package once it becomes a measure on the ballot. However, the members indicated their intention to support the bond issue individually and through formation of a citizen group for that purpose. September 2000 The draft Transportation System Plan (TSP) has been reviewed by Tigard staff and government agencies. Comments have been received from Metro, Washington County, ODOT, and the Cities of Beaverton and Tualatin. The public process for eventual adoption of the updated ! TSP include: two public open houses, joint Planning Commission/ City Council workshop, and L public hearings before the Planning Commission and City Council. The updated TSP is expected to be adopted in December 2000. The proposed Transportation Bond Issue has been placed on the November 7, 2000 election ballot and is identified as Measure 34-20. The recommended projects in this proposed bond j issue include transportation system improvements for: • Gaarde Street - 99W to 121st Avenue • 121st Avenue - Walnut Street to North Dakota Street • Walnut Street - Tiedeman Avenue to 121st Avenue • 121st Avenue - Gaarde Street to Walnut Street • 98th Avenue - Signalization at Durham Road • Fortner Street - Walnut Street to 115th Avenue Council Goal Summary and Recommendations Page 6 If, after the above-listed projects have been completed, there are bond funds remaining, the alternative projects listed below will be funded in order of priority shown: • Commercial Street - North side, Main Street to Lincoln Street • Burnham Street - Main Street to Hall Boulevard • Tigard Street - South side, Main Street to Tiedeman Avenue • Tiedeman Avenue - Greenburg Road to Tigard Street The proposed bond issue is for a period of 10 years in the amount of $16 million. The Transportation Bond Task Force has been deactivated through Council Resolution No. 00-57, thereby allowing Task Force members the opportunity to support the bond issue individually and through formation of a citizen group for that purpose. Resolution No. 00-57 commends the Task Force members for a job exceptionally well done. December 2000 The TSP progress through the public process has been delayed to provide more opportunity for public review and comment. The open houses scheduled on November 6, 2000 and December 4, 2000 were sparsely attended. The presentation to the Planning Commission has been postponed until February 5, 2000. The Council workshop and public hearing for adoption of the TSP will be sometime early in 2001 following Planning Commission approval. Evaluation of potential Measure 7 impacts will have to be performed prior to adoption of the plan. The Transportation Bond did not pass, losing by a 64% to 36% margin. A review of the votes by precinct shows the measure losing by a consistent margin throughout. Council has provide direction to staff to reconstitute the Transportation Bond Task Force to re-evaluate the bond package, determine what went wrong with the bond issue, and make some recommendations to City Council for future funding strategies. The reconstitution of the Task Force will occur early in 2001. D. Future Actions • Planning Commission Public Hearing for the Transportation System Plan (February 5, 2001) • City Council Workshop to discuss and clarify elements of the TSP (to be determined later) • City Council Public Hearing for adoption of the TSP (to be set later) • o Reconstitution of the Transportation Bond Task Force (February 2001) • Recommendations from the Task Force on strategies to pursue in funding Transportation System Improvements (to be determined later) • Continue incorporation of safety improvements and traffic calming measures in the yearly CIP (with CIP formulation beginning in February and ending with Council i budget approval in June 2001) I f At this point, no significant resources beyond those already budgeted are needed. Depending upon the recommendations from the Transportation Bond Task Force and the possible need to extend the public process for TSP adoption, additional funding resources may be required to continue those activities. Any additional resources required will be identified as the processes proceed. Council Goal Summary and Recommendations Page 7 - NEW E. Recommendation This goal should be continued in 2001. The tasks will be the same for the TSP, with the exception of the Measure 7 impact evaluation. The process has been extended to allow for further public comment, but the steps remain basically same. The tasks have to be revised for the Transportation Bond Task Force because of the failure of the measure in the November 2000 election. The effort in 2001 will be to determine what went wrong with the bond measure as submitted, what changes if any should be made, and whether the measure should be resubmitted to the voters in 2002. Part of the Task Force effort will be to determine what other funding sources could be explored to fund the necessary transportation system improvements. i f 1 1 t Council Goal Summary and Recommendations Page 8 =awl ~j Goal No. 2: Review the results of the Atfalati Recreation District Feasibility Study and determine if the City should support formation of the District by endorsing forwarding the results of the study to the Washington County Board of Commissioners asking that a measure be placed on the November 2000 ballot to form the District A. Background In 1997 the Atfalati Recreation District (ARD) was formed, as a non-profit organization to explore the feasibility of forming a recreation district in Southern Washington County. Tigard had recently completed a visioning process that addressed this issue also. The City also worked with ARD in the development and acquisition of the "Lamb-Gray" property, known as the Cook Park Expansion. During this period of time, Tigard was in the process of developing a Park Master Plan, which discussed organization options for expanded recreation progress. Cogan Owens Cogan had completed the Beaverton/Tigard Urban Services Project (SB122) that studied three alternatives for providing park and recreation services to the Tigard Urban Services area. The concept of establishing a new park and/or recreation district to include Tigard, the Urban Services area and possibly other Southwestern Washington County cities was identified as a feasible option to consider. A task force was established involving Tigard, Tualatin, Durham, Sherwood and the Tigard/Tualatin School District in 1999 to study the feasibility of forming a district. The late Mayor, Jim Nicoli, and Ed Wegner represented the City of Tigard on the steering committee. When Mayor Nicoll s health worsened, he was replaced on this committee by Council President, Brian Moore. In June 1999, the task force participants through an IGA with Tigard, hired Cogan Owens Cogan to conduct a feasibility study for the need to form a district. There were several reasons stated for recommending the district be formed: • Recreation services would benefit the entire community. • Existing resources are inadequate to pay for the new services envisioned. a. • Recreation services benefit the region and a regional approach is the most cost- _r effective way to deliver these services in a comprehensive way. ~ In the spring of 2000, Tigard, Tualatin and the Tigard/Tualatin School District passed resolutions consenting to the formation of a new County Service District. These resolutions Q were forwarded to Washington County Board of Commissioners. The Commissioners j conducted two public hearings and placed the subject on the November 2000 General Election Ballot. The above mentioned agencies authorized Phase II of the Feasibility Study to include building first and third year budgets, hold public hearings and conduct a second proposed district wide statistically valid poll. Steering Committee members and consultants met with members of the task force and citizens to discuss the survey results and recommended changes to the type of facilities and activities proposed for the district. They also convened a Council Goal Summary and Recommendations Page 9 Governance workshop with elected officials from participating jurisdictions to discuss the recommendation of the task force and results of the survey. Participants in both meetings agreed that it was important to keep a tax rate and resulting property tax bill for the district as low as possible, without sacrificing quality and quantity of service, striving for an annual cost to the homeowner of between $80 and $100. A citizen committee lead by Dave Nicoli and John Anderson actively promoted Measure 34-23, the Atfalati Partnership, in the November 2000 General Election. This measure was defeated 15,638 to 13,339. B. Tasks Anticipated The tasks identified as part of this goal were: • Review the ARD feasibility study. • Determine if the City supports formation of the district, and, if approved; • Forward the study to Washington County for a November 2000 election. C. Quarterly Update/Goal Achievement April 2000 At the March 28, 2000, City Council Meeting, the City Council passed on a 3 - 2 vote a Resolution consenting to the formation of a new County Service District. The City Manager was authorized to sign the Memorandum of Understanding (MOU) for an amount not to exceed the stated tax rates of $.48/1,000 operating and $.35/1,000 bond cost. The cities of Durham and Tualatin are yet to act on support of the resolution, but are scheduled to do so within the next few weeks, as is the Tigard-Tualatin School District. The details of the MOU are being worked out by all parties. When all resolutions are approved and a MOU is completed, they will be forwarded to the County Board of Commissioners. June 2000 The Washington County Board of Commissioners has adopted an order declaring its intent to form the Atfalati Recreation Partnership District, an ORS Chapter 451 County Service District. Two public hearings are scheduled. The proposal is to seek voter approval in November 2000, for a permanent rate levy of approximately $0.83 per 1,000 assessed valuation for operation and capital projects. September 2000 Washington County Board of Commissioners has placed the decision to establish a recreation special service district on the November ballot. The ballot measure number is 34-23. The task force has completed its work and has disbanded. Cogan Owens Cogan has submitted its final report for phases 1 and 2 and executive summaries were distributed. Staff is awaiting the election results to begin implementation or to decide how the City of Tigard will need to address recreational needs of the citizens of the community. Council Goal Summary and Recommendations Page 10 D. Future Goals The Steering Committee met December 13, 2000, with Council member Brian Moore and John Roy, Property Manager, representing the City of Tigard. The following are the Committee's "next step" plan: • "Secure the continued support of the partners (Tigard, Tualatin, Tigard-Tualatin School District and Washington County). There are goal setting meetings scheduled for January and the Steering Committee should be prepared to go back before these groups and outline the future steps. • Secure financial support from the partners. • Discuss with Max Williams potential legislative action that may benefit our process." E. Recommendations Continue the goals for 2001, however, modify the goal or task to achieve goal completion. Council representative Moore told the Steering Committee members he would be making a recommendation to continue this goal. 'r i i Council Goal Summary and Recommendations Page 11 Goal No. 3: Assist the Tigard Central Business District Association to develop a plan for the downtown Tasks listed in the Council Goals for 2000 were: • Continue to support the efforts of the Tigard Central Business District Association. • Participate in the Oregon Downtown Development Association resource team data- gathering event in February. • Budget funds for Fiscal Year 2000-2001 to support the plan for the downtown to be developed by the Tigard Central Business District Association. A. Background In 1996, residents, government officials, business people, and community group leaders volunteered to work together to determine what the future of the community should be, Adopting the name "Tigard Beyond Tomorrow" they established a process that would define a vision of our community. One of the many goals they established addressed the needs on our downtown and states: "Provide opportunities to work proactively with Central Business District (CBD) businesses and property owners and citizens of Tigard to set the course for the future of the central downtown area." From this came Council's goal to "assist the Central Business District Association to develop a plan for the downtown". This lead to the formation of the Tigard Central Business District Association (TCBDA) in 1998. TCBDA formed around the recognition that the City's downtown is the heart of the community and is the logical place for people to gather, interact and do business. It was also recognized that the downtown is an inviting place with interesting storefronts with the community's history and culture. One of the initial challenges associated with this goal was the formation of group to take on the role of champion for the downtown. TCBDA accepted that role and has continued to lead efforts towards revitalizing the downtown. TCBDA has hired the Oregon Downtown Development Association (ODDA) to develop an action plan as well as a revitalization plan for the downtown. The next major effort will be for the Association to develop a funding source to support their efforts. ODDA is helping with that also. i The City has provided funding for TCBDA to contract with ODDA and hire a part time manager to assist in their revitalization efforts. B. Tasks Anticipated Tasks listed in the Council Goals for 2000 were: • Continue to support the efforts of the Tigard Central Business District Association. • Participate in the Oregon Downtown Development Association resource team data- gathering event in February. Council Goal Summary and Recommendations Page 12 • Budget funds for Fiscal Year 2000-2001 to support the plan for the downtown to be developed by the Tigard Central Business District Association. C. Quarterly Update/Goal Achievement April 2000 TCBDA contracted with the Oregon Downtown Development Association to complete a Resource Team report on downtown Tigard. A series of recommendations resulted from this effort and will serve as a plan to shape the downtown. The Resource Team believes that it is important to strengthen the downtown as the "heart" of the community. It can be achieved, in part, through elements of design, appropriate mixed use redevelopment, and capitalizing on the downtowns image, history, and culture. Creating a strong and positive image that promotes the specialness of the downtown and marketing it to the community will define and highlight its unique role. The results of the report will be presented to Council on April 18, 2000. June 2000 TCBDA and representatives from the Oregon Downtown Development Association presented the report on downtown Tigard to City Council on April 18, 2000. The Association is currently evaluating conducting the Tigard Daze event in the downtown. The final outcome of those discussions will be presented to Council in July. The Association has also investigated the feasibility of replacing light pole banners along Main Street. A formal request for funding will occur in July. In conjunction with the Balloon Festival, TCBDA initiated a treasure hunt with several downtown businesses participating in the event and offering prizes. The Association is evaluating the need to hire a part-time manager to assist in implementing the Resource Team Report and Action Plan. This will be presented at the July 18 meeting. September 2000 [ Council recommended to support funding for a part-time manager to assist the TCBDA in carrying out the recommendations of the Resource Team. Furthermore, funding was approved to hire the Oregon Downtown Development Association (ODDA) to assist the development of a funding source for the TCBDA. Council also approved providing funds for the purchase of 1 j new pole banners in the downtown area. i i TCBDA is currently reviewing applications for the part-time manager position and finalizing a contract with ODDA for funding. The new banners have been ordered. TCBDA has developed promotional efforts for the downtown, including a business social (9/13/00), a sidewalk sale (9/30/00), and holiday lighting (Thanksgiving weekend). Council Goal Summary and Recommendations Page 13 December 2000 The TCBDA has contracted with ODDA to help secure an alternative source of long term funding for the downtown. They also have hired William Wadman III as the part-time Downtown Manager. He will be responsible for coordinating all project activities locally and help guide the organization as it grows. He will also help to implement an Economic Improvement District or Business Improvement District for the downtown. The Association has had three successful community events promoting the downtown. This included a sidewalk sale, and Halloween and holiday tree lighting events. Hundreds of residents and children participated. D. Future Actions • Continue to assist the Tigard Central Business District Association develop a plan for the downtown. This includes providing financial support for a part time downtown manager and technical assistance while they secure long term funding through the formation of an economic and/or business improvement district or other funding mechanism. (Note: During recent TCBDA presentations to City Council, the Association has indicated a desire to reduce City funding of tlw Association to approximately one-third of the total cost.) • Support the Associations efforts to form an economic and/or business improvement district by holding hearings and passing necessary ordinances establishing such districts. The Association plans to seek approval of a district in 2001. E. Recommendations Continue the goal until the TCBDA is able to secure a funding source. At that time, the City should re-evaluate the assistance provided to the TCBDA to determine what, if any, level of funding should continue to be provided by the City. i 'r i Council Goal Summary and Recommendations Page 14 Goal No. 4: Complete the City Master Plan for Parks A. Background Council adopted the Park System Master Plan in March 1999. It replaced the previous master plan, which was adopted eleven years earlier. The stated purpose of the new plan is to detail the vision, goals, and implementation framework of a City-Urban Services Area park and open space system. The key recommendations for implementing the vision included the acquisition and development of 96 acres of community parks to meet future population needs and ensure geographical accessibility to all residents, plus the acquisition and development of an additional 133 acres of neighborhood parks in under served neighborhoods. The master plan public involvement process was relatively extensive and consisted of Planning Commission oversight, a community-wide preference survey, special public and CIT meetings, and Council presentations. The Capital Improvement Plan (CIP) or tentative list of projects for the next ten years contained in the Master Plan was not adopted as part of the plan. Instead, decisions regarding the actual expenditure of funds for individual park capital projects were proposed to be incorporated into the City's regular budget process. Similarly, the 11 acres per thousand population park standard contained in the plan was adopted as an "aspirational" or visionary standard and not as an existing or operational standard. According to 1998-99 master plan budget estimates, the cost of carrying out the ten-year CIP totaled $21.7 million. At least three-quarters of the money was proposed to come from a general obligation bond or local option levy. Approximately one-quarter was proposed to come from the park system development charge (SDC). The main obstacle to implementing the plan nearly two years following its adoption is that the plan has not been linked with an adequate budget. The funding approach for parks up to now has been to primarily rely on the park SDC. Another obstacle is that the SDC funding levels anticipated in the master plan have not been realized. This is partly because the master plan assumed the City SDC would be extended to the Urban Services Area. At present, the SDC only applies to new development inside the City. Development activity within the Urban Services Area is not subject to a park SDC. In order for the City to begin charging a park SDC in this area, the City must receive specific legal authority from the County. More than one year ago, following completion of the park system master plan and an updated park SDC methodology study, the City formally asked Washington Country to give the City the needed legal authority to impose an Urban Services Area park SDC. The rationale for granting this authority was and continues to be that the area is developing without parks (at the current rate of approximately two hundred housing units per year). If the City, as the area's future park provider, must continue to wait until the area is legally annexed in order to charge a parks SDC, more funds will be lost and less vacant land will be available to begin to meet the area's park needs. Council Goal Summary and Recommendations Page 15 B. Tasks Anticipated Tasks listed in the Council Goals 2000 were: • Review the City's request to Washington County that a parks systems development charge be created and collected within the Washington County Urban Services Area administered by Tigard. • Have Public Works and the Atfalati Recreation District update Council on the plans for development of Cook Park. What projects are planned and when will they be completed? Will the City or Atfalati be responsible for completing elements of the plan? • Complete the Summerlake Park plan after the Council makes a decision on how the lake will be utilized or altered. C. Quarterly Update/ Goal Achievement April 2000 Most of the current year projects included in the implementation portion of the Park System Master Plan are being carried out. Funding shortfalls have delayed the implementation of two projects (upgrade playgrounds and fenced dog park) on the 99/00 list. Staff will update Council on April 11 on the status of park projects, potential land purchases, and available grant funding. June 2000 The City lacks an adequate budget to full implement the Parks System Master Plan's recommendations for 2000-01. The expansion of Cook Park is underway and several land acquisitions are pending. Several other ambitious projects, such as the Tualatin River pedestrian bridge and the development of two new neighborhood parks, recommended in the Master Plan for current year implementation, have had to be postponed due to funding shortfalls. September 2000 The Main Street and Fowler School segments of the Fanno Creek Regional Trail are nearing completion. Both segments included the installation of pedestrian bridges. Two properties, the 0.6-acre Lund and the 13.0-acre Brown properties have been added to the City's parkland inventory. ODOT currently is implementing the wetland creation and enhancement portion of the Woodard Park Expansion Plan. This work will be completed in November. i i A citizen's focus group has been formed to search for suitable temporary and permanent fenced dog park sites. The Park Master Plan identified the need for three such sites. The Cook Park wetland mitigation project is underway with the planting work scheduled for completion no later than October 12, 2000. All plans and specifications for future construction projects at Cook Park should be completed by November 15, 2000. Council Goal Summary and Recommendations Page 16 At Jack Park, the City has installed new playground equipment and ground cover. The City is working with the neighbors and PGE on a lighting project. The City is also getting quotes to fence the area by the apartments to keep residents from driving into the park. December 2000 The Main/ Ash and Tigard/Tiedeman segments of the Fanno Creek trail have been completed and open to the public. A temporary, fenced dog park has been established on the site of the former residential property located at 12770 SW Ash Avenue, between the Operations and City-owned property leased to CPAH and Neighborshare. The Water District has agreed to allow the City to establish a second temporary dog park on the grounds of the reservoir property located at 125th and Bull Mountain Road. A neighborhood meeting required as part of the Conditional Use process for the dog park is set for January 8, 2001. The Cook Park wetland mitigation project, intended to compensate for the future disturbance of wetlands located within the proposed new parking area and the 85th Avenue emergency access ROW, has been completed. A swing set has been installed in the new Northview Park. D. Future Actions Given the chronic problem of under funding, the emphasis of future actions should be on identifying the additional resources needed to address the goal. • Revise the park SDC fee schedule to reflect the current cost of providing parks services to new residents. An updated park SDC fee study prepared by a City consultant is in draft form at present. When revised and legally reviewed, it will be forwarded to Council with a recommendation to revise the park SDC fee structure to reflect current costs. • Request and obtain the Washington County Commissioner's approval to extend the City park SDC to new development within the Urban Services Area. According to current projections, during the period 2000-06, approximately 995 housing units will be constructed within the Urban Services Area. In terms of current dollars and the updated fee schedule alluded to above, the absence of a Urban Service Area SDC represents a potential loss of $1.4 million dollars in Park SDC fees. 0 The park user fees and rents charged by the City have not been changed since 1992. Implement the master plan recommendation to increase the fees charged to sports field and group site users, and eliminate the preferential rates given to Tigard-based non-profit youth athletic organizations over other Tigard-based non-profit i organizations. • Continue to work with and identify potentially available properties to the Metro Greenspaces program in order to obtain regional funding for the acquisition of additional natural areas and streamside properties within the City. Metro has purchased two properties totaling 20 acres to date and is actively pursuing two other properties located within the City. Other candidate properties will be identified as part of the joint City-Metro Fanno Creek Trail Feasibility study scheduled to start early next year. Council Goal Summary and Recommendations Page 17 • Pursue available public and private grant opportunities for parkland additions and facility improvements, as available. Grant programs targeted for funding requests during 2001 include the CDBG program, the Recreational Trails Program, the Local Government Grant Program, and the Oregon Community Foundation grant program. • Consider a bond levy measure to provide the resources needed to fully implement the park master plan should the Atfaliti Recreation Committee decide not to pursue a second bond measure. • Consider the expenditure of general fund revenues for park improvements. • Work with the Wilsonville-Beaverton Commuter Rail Task Force to expand the scope of this project to include looking at the feasibility of a rails with trails alignment for the Durham to Tualatin River section of the Fanno Creek regional trail. • Support the recommendations of the MPAC Parks Subcommittee regarding the creation of new regional resources to both fund expansion of Metro's own parks- related programming and to enable Metro to provide grants and other support to local park providers. Among other specific programs, this local support could include a parks land acquisition lending bank. Local parks providers could borrow from the bank to timely purchase needed parcels for parks and related lands and facilities when the opportunity existed and before acquisition costs escalated. The bank could be funded by a one-time regional bond levy and with other public, private, and nonprofit sector dollars. • In early February of 2001, staff will be advertising for bid for the construction of Phase I of the Cook Park Master Plan Expansion Project. This phase identifies the construction of the parking lot, sports field, butterfly meadow, and a restroom facility. A small portion of the construction may begin before the Balloon Festival in June 2001 with the majority being completed after the Festival. The timing of the construction is in relation to the ground conditions in the construction zone being in a flood plain. It will be necessary to carry over $800,000 from the current year Parks CIP budget to the FY 2001-2002. It is important to note that our land use permit requires that all construction phases related to the Cook Park Master Plan Expansion Project must be completed by November, 2003. • Support the staff recommendation for funding the FY 2001-2002 Parks CIP budget to continue with the construction of the Cook Park Master Plan Expansion Project, Phase II. Phase II consists of the construction of a tot lot playground, picnic shelter, restroom-concession stand and regional connection trail. The consulting engineer's cost estimate for construction of this phase is $745,000. If approved by budget, staff is prepared to advertise for bid Phase II construction in June of 2001. C • Support the staff recommendation for funding the FY 2002-2003 Parks CIP budget to continue with the construction of the Cook Park Master Plan Expansion Project, Phase III. Phase III consists of the construction of a maintenance building, wetland viewing a gazebo, site improvements, landscaping and irrigation. The consulting engineer's cost estimate for construction is $485,000. Construction bid documents are already prepared so, if approved by budget, staff will be prepared to go out to bid in June of 2002. • Upon completion of the task for review of Summer Lake, Council should determine the long-term plan for Summer Lake and complete the Summer Lake Park master plan. Council Goal Summary a6d Recommendations Page 18 E. Recommendations Continue the goal for 2001. However, modify the implementation schedule to reflect resource levels. Council must officially request that the Washington County Board of County Commissioners take action on creating a park SDC fee for Tigar&s Urban Services Area. Funds generated from this fund would go towards park capital improvements. C ' i i 'r i Council Goal Summary and Recommendations Page 19 Goal No. 5: Determine the City's long-term water supply. The City, along with its Intergoverrunental Water Board members is presently looking at the following three long_ term water supply options: Portland Water Bureau, Toint Water Commission, and South Fork Water Commission (the Clackamas River water supply) A. Background Since 1994, when the City began operating the Tigard Water System, it has been the desire of the Council to secure a permanent long-term water supply either through a cooperative partnership or ownership of a supply system. In 1994, the City commissioned the engineering firm of Murray Smith and Associates to complete a Water Supply Plan update. In that report, seven long-term water supply options, all of which were consistent with regional water supply planning goals, were evaluated. The highest ranked option was the joint development of an expanded Clackamas River supply with the City of Lake Oswego. Tigard spent the next 18 months trying to negotiate a contract with Lake Oswego. This option, however, could not be implemented for a number of reasons including neighborhood opposition to expanding the existing Lake Oswego water treatment plant located in West Linn. The City then approached the City of Portland to determine if they would be willing to become our permanent water supply source. Portland stated that since we have a 25 year contract with them, which is to expire in 2007, we could purchase additional supplies from Portland. However, Portland would not commit to providing a permanent source of supply until after the regional water supply plan was complete and new wholesale contract negotiations initiated. In March 1996, the first subregional joint effort to explore the development of a drinking water supply system utilizing the Willamette River above Willamette Falls was completed. Participates of this first study included the Canby Utility Board, Clackamas River Water, Tualatin Valley Water District and the cities of Tigard and Wilsonville. In December 1998, two proposals were presented to the City for a long-term water supply. One [ proposal was from the City of Portland for water supply from the Bull Run and Columbia Southshore Wel field. The other proposal was from the consulting team of Murray Smith and Associates, Montgomery Watson and Financial Consulting Solutions Group, Inc. for the cities of i Tigard, Tualatin, Sherwood, Wilsonville and the Tualatin Valley Water District for the development of a Willamette River Supply System. i In March 1999, the City Council adopted the Willamette River as it long-term water supply. However, a citizen group that opposed the use of the Willamette River as a potential water supply was successful in placing a City Charter amendment on the September 1999 ballot requiring Tigard to have voter approval before bringing treated Willamette River water into the water system. The City Charter amendment was approved by City voters. Council Goal Summary and Recommendations Page 20 Since the City Charter election, the City has been evaluating three options for a long-term water supply. They are: Clackamas River supply through a consortium of water providers including the South Fork Water Board, City of Lake Oswego, and Sunrise Water Authority, the Joint Water Commission (made up of the cities of Beaverton, Hillsboro, Forest Grove, Tualatin Valley Water District, and others), and the City of Portland. B. Tasks Anticipated The task listed under the goal within the Council. Goal 2000 is "Continue to evaluate the options available to the City and select a plan of action." Other tasks were: • Complete a System Development Charge and water fee update. The consulting firm of CH2M Hill completed both a System Development Charge and water fee update taking into account the anticipated need of a long term water supply. The SDC update utilized the figure of $40,000,000 for a plant capacity of 20 million gallons per day. Council adopted the $40,000,0000 water supply source financial plan on November 14, 2000. • Keep the three current water supply options on a parallel track. • Enter into an agreement with the consulting firm of Integrated Utilities Group to help negotiate a water supply contract with the City of Portland. • Enter into a Memorandum of Understanding with South Fork Water Board, City of Lake Oswego and the Sunrise Water Authority (formerly North Clackamas County Water Commission) to set the ground work for further negotiations on a Clackamas River water supply option. • Enter into an agreement with the Joint Water Commission for surplus water. Tigard did enter into a short-term agreement for 1,500,000 gallons per day of JWC water. This agreement has since been extended until the end of 2001. • Participate in the JWC water master plan in order to develop a "Tigard scenario." C. Quarterly Update/ Goal Achievement April 2000 The City along with its Intergovernmental Water Board members is presently looking at the following three long- term water supply options: • Portland Water Bureau C The wholesale water group has hired Paul Matthews of Integrated Utility Group to a negotiate with the Portland Water Bureau on the wholesale water contract. Tigard's proportionate share of the contract is $23,101. There is no target date at this time for a report from the consultant. i • Joint Water Commission The Joint Water Commission has hired Economic and Engineering Services, Inc. (EES) to work on their facility plan and cost allocation study. After JWC reviews this information they will forward it to Tigard for review. • South Fork Water Commission The South Fork Water Commission has voted on continuing to study the idea of equity ownership and is preparing an RFP to move forward with this study. Once the RFP Council Goal Summary and Recommendations Page 21 has been approved, and a contract issued, Tigard will know what their proportionate share of the project will be. At this time, there are no target dates for these matters. June 2000 • South Fork Water Commission a. A consultant has been hired to review permitting and other regulatory rules to make sure the plant expansion could be a reality. b. The consultants are preparing for a staff workshop in mid-July to hear issues and criteria for each agency. C. In mid-September an elected officials workshop will be held to discuss these needs and begin developing a memorandum of understanding to continue. if feasible, with this source. • Portland Water Bureau a. Integrated Utility Group has reviewed reports on water rates, demands forecast, and developed a model to use in assessing the Portland proposal as it pertains to economic impacts. b. We are still awaiting a first draft outlining contract concepts from the Portland Water Bureau. We were told the document would be available by the end of June. As of June 28, 2000, we have not received the document. • Joint Water Commission a. Economic and Engineering Services, Inc. reviewed the joint Water Commission Facility Plan with the Intergovernmental Water Board. The cost of the allocation portion of the study is ongoing. b. Joint Water Commission partnering meetings have been held with staff and I anticipate that at the July 14, 2000, meeting the joint Water Commission will be making a preliminary decision on the feasibility of allowing Tigard into the Joint Water Commission for both short- and long-term water supply. C. Long-term water is still a concern with this proposal, however, an Integrated Water Resources Group is actively exploring various options and we have been included. September 2000 • Portland Wholesale Contract a. Portland met with the wholesale contractors on 7/26/00 to present a "straw man" contract. b. Wholesale contractors are meeting regularly to prepare our thoughts and concerns. i c. Wholesale contractors will be presenting our suggestions and contract objective to Portland staff on October 5, 2000. i • joint Water Commission a. . At the July 14, 2000, Joint Water Commission the following recommendations j were approved: - Authorize the joint Water Commission General Manager to provide a water sales agreement for the remainder of the 2000 calendar year. - Direct staff to develop an Intergovernmental Agreement (IGA) for Tigard to become a participant with a built-in termination if additional source water can not be developed. Council Goal Summary and Recommendations Page 22 - Direct staff to move forward on researching and planning for the development of additional raw water source. • South Fork/ Clackamas River Water Supply a. Staff from participating agencies reviewed "fatal flaw" findings from regulatory agencies. No fatal flaws were discovered. b. A draft memorandum of understanding (MOU) is being circulated between participating agencies for adoption. C. The MOU states that signatories are interested in developing an IGA with timetables explained and some engineering. By approving the MOU, the City is not bound to sign the IGA. Restating the goal achievement options, the City has achieved the following: 1. Portland • A group of water wholesale purchasers hired IUG to help negotiate the new Portland wholesale water contract. Tigard's share of the IUG contract is $23,101. • Received Portland's "straw man" contract on July 26, 2000. Wholesale contractors met with Portland staff on October 5, 2000, to discuss our suggestions and concerns with the proposed contract. • Portland requests that a smaller negotiating team from the wholesale group. Tigard participates with the cities of Tualatin, Gresham, Rockwood PUD, TVWD and West Slope water District in hiring the negotiating team of Paul Matthews (IUG), Phil Smith (MSA) and Clark Balfour. 2. Clackamas River Water Supply • Entered into a Memorandum of Understanding with the potential participates of an expansion on the Clackamas River. • Reviewed "fatal flaw" findings from regulatory agencies. None were found. • Draft IGA was discussed at the November South Fork Water Board meeting. 3. Joint Water Commission • JWC hired Economic and Engineering Services, Inc. (EES) to work on their facility plan and cost allocation study. • Tigard is allowed to enter into a short-term agreement with JWC for 1.5 million gallons per day of water. • JWC directs their staff to develop an IGA for Tigard to become a participant with a built=in termination if additional source water cannot be developed. • JWC directed its staff to move forward with researching and planning the development of an additional raw water source. • Bureau of Reclamation begins Scoggins Dam Feasibility Study. D. Future Actions Continue to explore all three options, specifically: • Have a draft Memorandum of Understanding completed between Tigard and JWC by the end of January 2001. • Present a draft of an IGA for Clackamas River Supply to Council in March 2001. Narrow the selection of long term water supply options by June 2001. Council Goal Summary and Recommendations Page 23 Continue to develop short-term supply options, such as Aquifer Storage and Recovery to bridge the supply gap until a long-term source is on-line. E. Recommendation Goal should be continued in 2001 following the same course of action initiated in 2000. L C i i i i i -Council Goal Summary and Recommendations Page 24 Goal No. 6: Establish an annexation policy for the City A. Background Council has carried this goal forward for several years. Mainly the goal focused on the area known as the Walnut Island. City and County staffs worked together in 1999 to meet this goal. Several open houses were held educating the public on the benefits of annexation. With the efforts of elected officials from the City and County, the Walnut Island was successfully annexed in May 2000. As part of the Walnut Island annexation process, staff requested a separate discussion with Council to discuss annexation options for Bull Mountain and "non-island" areas. Since the Portland Metro Boundary Commission no longer exists, State annexation law is directly applied and, in addition, State law also requires application of Metro adopted standards regarding how annexations will be processed in the Portland Metro area. Metro requirements involve longer notice periods, which requires more careful planning to insure that annexations occur at the desired time. Bull Mountain and Non-Island annexations A "non-island" annexation is one in which the area to be annexed is not surrounded by City boundaries. The purpose of annexing these areas would be to simplify the City boundary and allow efficient delivery of services. The City's and County's long-term plan for the Bull Mountain area and the non-island areas is that they will eventually be annexed. State law is different for non-island annexations than island annexations. For non-island annexations to occur without an election, double majority consent must be obtained. Double majority means that a majority of the property owners and voters in the area to be annexed must sign a petition consenting to be annexed. If double majority consent cannot be obtained, in order for annexation to occur an election must be held in the area to be annexed. In May of 2000, staff requested that Council direct staff on how to proceed with the non-island areas. Options presented included: Option #1 F Initiate annexation of the non-island areas and send to electors. This will require a majority of the votes cast in the area to vote in favor of the annexation in a general election. Option #2 Direct staff to contact property owners to obtain consents. This option will require staff to contact the property owners in the Bull Mountain area being considered and request that they sign consent forms. No election is required in the territory if the City has the written consent of the owners of at least half the land and the majority of the electors in the territory to be annexed. Option #3 Annex right-of-way wherever possible to create areas in the County that are surrounded by the City, or create islands. A final option is to have a City policy to annex right-of-ways and property wherever possible to create islands, so that unincorporated areas could be annexed Council Goal Summary and Recommendations Page 25 without voter approval. One problem with this option is that this approach could be legally challenged by the property owners in the areas made into islands, and their legal challenge would be that the City is depriving them of their right to vote by purposefully creating island territory. Another problem is the public relations associated with this method. Council chose a version of Option #2, with staff working with Washington County staff, contacting property owners to gain annexation. Given workloads, within the Community Development Department, little progress has been made towards achieving this goal. B. Tasks Anticipated Staff feels that a program needs to be established to carry out this goal. This would include analyzing the costs and benefits of annexing all or portions of the area. Assuming there are benefits of annexing this area for the City, there would be a need to establish a detailed approach to educate and inform the residents and property owners on the benefits of annexation. Staff resources must also be evaluated to see if there is capacity to meet this goal. Large scale annexation is a labor intensive effort of contacting property owners. • Take final action on the island annexations in February. • Revisit the City's policy on annexation to determine if the City should be encouraging annexation of properties. C. Quarterly Update/ Goal Achievement The following are the quarterly update reports on accomplishment of this goal: April 2000 Island areas of Walnut Island have been approved for annexation and will, come into the City on May 17, 2000. Staff is in the process of developing a strategy to address Bull Mountain and "non-island" areas of Walnut Island to present to Council. Council is scheduled to discuss the annexation policy on April 25, 2000. June 2000 Staff presented annexation options on May 23, 2000. Council directed staff to further research annexation options, especially in terms of staff resources and public outreach. Staff is following up on getting more detailed information on what this approach entails. September 2000 Staff is following up on Council's direction to do further research on resource and public outreach needs for a Bull Mountain annexation process. December 2000 Due to workloads and other priorities, no further progress has been made on this goal. Council Goal Summary and Recommendations Page 26 D. Future Actions • Evaluate the costs and benefits of annexing all or portions of Bull Mountain. • Update Council on the findings of the cost and benefits study for annexing all or portions of Bull Mountain. Get Council's direction on how to proceed. E. Recommendations Continue the goal and evaluate the costs and benefits of annexing all or portions of Bull Mountain. Council Goal Summary and Recommendations Page 27 Goal No. 7: Encourage and support private sector programs to rehabilitate housing which will be offered for rent at affordable rents, resulting in a safer environment for the tenants (public safety, fire, life, sanitary) A. Background Tigard has been a leader among cities of its size in Oregon recognizing the need to address the growing shortage in affordable housing. Recent activities by the City include support of the efforts of Community Partners for Affordable Housing (CPAH) and the adoption of a Property Maintenance Code (Housing Code). City Code enforcement personnel work successfully with property owners to address issues to improve the quality and life of our housing stock. The City Council has approved property tax exemptions for CPAH's Villa LaPaz property and supported a proposal for a new residential development on Greenburg Road. In addition, the City has provided funding to the Good Neighbor Shelter (and the earlier efforts to assist the homeless in the community). B. Tasks Anticipated Tasks listed in the Council Goals for 2000 were: • Continue to enforce the Property Maintenance Code (Housing Code). • Target support of private financing of affordable housing within the community. • Encourage Community Partners for Affordable Housing to take on additional projects such as the successful Villa La Paz acquisition and rehabilitation program. C. Quarterly Update/Goal Achievement. The following are the quarterly update reports on accomplishment of this goal: April 2000 On March 28, 2000, the City Council approved the request of Community Partners for Affordable Housing to grant a tax exemption. This is the third annual exemption granted by the City for the Villa La Paz property. Sheila Greenlaw-Fink of CPAH also reported that they have submitted an application for funding for the construction of new housing at a site in the northeast section of Tigard. That application is now pending review. CPAH is also interested in obtaining additional existing housing to manage for lower income residents. The agency hopes to balance their property ownership with a mix of existing and new housing before undertaking another acquisition and rehabilitation project such as that undertaken at Villa La Paz. June 2000 Community Partners for Affordable Housing (CPAH) has received preliminary funding approval from the State of Oregon for new construction of affordable housing at a site on Greenburg Road, in the Washington Square Regional Plan area. Community Development staff Council Goal Summary and Recommendations Page 28 7! is working with CPAH to determine the appropriate way to process a request for land approval to develop the units. Among the options are a comprehensive plan change, an interpretation, or completion of the implementation elements of the Washington Square Regional Plan. September 2000 CPAH has applied for a comprehensive plan amendment and rezone to allow the construction of a 26 unit housing development. The Planning Commission will consider the application on September 18, 2000, with final motion scheduled before the City Council on September 26. CPAH's funding could be at risk if a decision is not final in early October. On September 19, the City Council discussed strategies to promote the development of affordable housing. The Council directed staff to return with specific recommendations and prioritization of strategies. D. Future Actions The City Council has indicated an interest in adopting strategies to promote development of affordable housing. In 2001, staff will present recommendations of strategies to assist affordable housing providers to either develop, maintain, or improve housing in Tigard. In addition, the Community Development staff will continue to administer the Property Maintenance Code. An annual update will be provided to Council in the spring. E. Recommendations The majority of work was completed in the prior two years. Once Council establishes the strategies to be carried out, the goal becomes a task. i 1 1 1 r Council Goal Summary and Recommendations Page 29 Goal No. 8: Develop a Demonstration Bus Program for Tigard intra-city services to be submitted to Tri-Met for consideration in 2000 A. Background This goal was adopted by Council to address the lack of service available by Tri-Met to serve Tigard residents trying to move by bus throughout the City. In 1999, the Council Goal was to "promote intra-city Tri-Met bus routes." Council determined that the goal should be changed to seek action in 2000. B. Tasks Anticipated Tasks listed in the Council Goals for 2000 were: • Survey City intra-city route rider needs and develop a proposal to place before Tri-Met for consideration during 2000. • Through code enforcement, encourage Tri-Met to improve the level of cleanliness, litter pickups, and garbage pickup at all Tri-Met bus shelters. In order to accomplish this, staff worked with Tri-Met staff and the Westside Transportation Alliance to do a survey of Tigard residents to determine which residential areas within Tigard might benefit from service. With this information, during the fall of 2000, a partnership was formed with Tri-Met and Ride Connection to provide dial a ride service for low income residents in Tigard. The service is set to begin in mid-December and will be funded through Tri-Met monies. It is scheduled to provide on call service for a one year period of time. After that time is up, the project will be evaluated to determine the amount of usage. C. Quarterly Update/Goal Achievement The following are the quarterly update reports on accomplishment of this goal: April 2000 Community Development staff has met with Tri-Met staff as well as the Westside Transportation Alliance and others to discuss the possibility of providing bus service L throughout Tigard, to serve those areas that have populations which would benefit from r service. A meeting was held on January 20, 2000, where the Oregon Office of Energy provided information on programs that could be of benefit to Tigard residents. At the close of the January 20 meeting, Tri-Met staff offered to help City staff to develop a transit needs survey which will be placed in the June, 2000 Cityscape to assess the need and i interest of the community for developing demonstration bus service. Staff will be presenting a draft Community Transit Needs survey for City Council review and approval at the April 18 City Council workshop meeting. The revised survey will then be included in the June Cityscape for City residents to fill out and return to the City Planning staff. Council Goal Summary and Recommendations Page 30 June 2000 Staff presented the transit needs survey and made changes to the survey as per Council direction. The transit needs survey appeared in the June issue of Cityscape. The results of the survey are now being tabulated. September 2000 The results are tabulated. City staff is working with Tri-Met staff to survey Tigard's Hispanic community. Tigard staff will be returning to Council and briefing them on the survey results. Staff has also been meeting with Tri-Met and the Westside Transportation Alliance and actively pursuing funding for Welfare-to-Work, which enables low income Tigard residents the opportunity to get to their jobs. December 2000 Ride Connection brochures have been developed and dispatch services have been contracted to begin service in mid-December. On December 18, staff contacted Dennis Grimmer and the managers of bus stop programs to address the trash around the bus shelters on Hall Boulevard and Bonita Road. Community Development staff will continue to contact Tri-Met with specific requests. D. Future Actions An evaluation of the program will be necessary in the summer of 2001 to determine whether it is a success. If Council desires to continue to partner with the other agencies in providing this service, funding will need to be established. Additionally, the City needs to continue to negotiate with Tri-Met to improve service to under served areas of the City. It is the continuing responsibility of Community Development Director Jim Hendryx to contact the Tri-Met Bus Stop Program Manager or Community Relations Specialist when shelter cleanliness issues arise. Hall Boulevard was adopted by Team Tigard through ODOT's Adopt A Road program. The area along Hall includes two Tri-Met bus shelters. IL E. Recommendations p~ This goal should be continued in 2001 following the same course of action initiated in 2000. F- W 5 ua t Council Goal Summary and Recommendations Page 31 Task Update Three tasks were identified by Council during the 2000 Council Goal setting. They are as follows: 1. Support development of the Washington Square Regional Center Plan - a task force developed a plan that is now before Council for action in February. Further work on the need to coordinate the improvement of infrastructure at the time of development will be completed. 2. Expand the use of the City's web page - the City made significant strides in 1999 and will place even greater emphasis on using the web page as a communication tool in 2000. In addition, the Council created a new task, related to the web page 3. Strive for implementing a paperless Council meeting in 2000. Staff will investigate the steps involved to convert to Council use of notebook computers, receiving Council packet information via the internet, rather than the present Council packet materials. Council Goal Summary and Recommendations Page 32 Task 1 Support development of the Washington Square Regional Center Plan - a task force developed a plan that is now before Council for action in February. Further work on the need to coordinate the improvement of infrastructure at the time of development will be completed. A. Background The Regional Center Plan was presented to Council in 2000, however, implementation was delayed until infrastructure issues, and funding, are addressed. Consultants have been selected, funding for studies (including grants) set aside, and the next tasks identified. Presently, applications are being received from citizens interested in serving on the Washington Square Regional Center Task Force. Four subcommittees will be established to address Plan implementation and infrastructure - natural resources, transportation, storm drainage, and open space/ parks. It is expected that the Task Force subcommittees will meet in January 2001. B. Tasks Anticipated The task is to complete the various subcommittee activities, resolving issues and identifying funding for infrastructure improvements. Once the tasks are completed, the implementation of the Regional Center Plan can begin. C. Quarterly Program Reports on Task Achievement April 2000 Council approved the Zoning and Comprehensive Plan Amendments with delayed implementation until issues of storm water, open space, and funding of infrastructure are addressed. Staff is currently working on developing a scope of work to address these issues. June 2000 Staff completed scope of work for the implementation grant funded by both the State and City. The City has recently issued a Request for Proposal (RFP). Staff is in the process of selecting a team of consultants and finalizing the contract. September 2000 The consultant team of Spencer and Kupper, Kittelson & Associates, and Cogan/Owens/Cogan was the only respondent to the RFP. City staff is working with the consultants and ODOT staff in finalizing the work contract. i j December 2000 I The contracts have been finalized with the consultants and a work program has been established. The first reconvening of the Task Force will be held at 6:00 p.m. on December 14th in Town Hall. At that meeting, the Task Force will be briefed on their roles and responsibilities and asked to participate in Technical Advisory Subcommittees that will explore the implementation issues in detail. We have also received 18 applications from members of the public to participate in the Technical Advisory Subcommittees. Those meetings will begin early in 2001. Council Goal Summary and Recommendations Page 33 D. Future Actions The long range planning staff, working with a team of consultants, will grade the activities of the subcommittees. Regular reports to Council will occur. The work of the subcommittees should lead to studies and reports which will be the basis for completing the Plan. E. Recommendations The task should continue according to the schedule of activities outlined by the Community Development Department. L _r a i Council Goal Summary and Recommendations Page 34 Task 2 Expand the use of the City's web page - the City made significant strides in 1999 and will place even greater emphasis on using the web page as a communication tool in 2000. In addition, the Council created a new task, related to the web page A. Background In 1998, City staff developed the City's web page. Council recognized the successful effort of staff and in their goal setting for 1999 and added expansion of the City's web page as a task. Council encouraged the staff committee to generate ideas to expand the use of the web page as an informational source. In the 2000 goal setting, Council recognized significant strides were made in 1999 in expanding the web site. They renewed their commitment to continue using the City's web page as a communication tool and to support further expansion of the site during 2000. B. Tasks Anticipated While Council has not set specific goals or tasks for the Web Steering Committee, they have indicated they would like a search engine for the site and for the site to be more interactive. The Web Steering Committee is recommending the City hire someone with the expertise to add this functionality to the web site. C. Quarterly Program Reports on Task Achievement April 2000 Nancy Lof, Information Processing Technician, has attended additional training on web site technology. New software was purchased to optimize photographs, which allows faster user load times when accessing our site. For an example, the City Council page was redesigned with this new software. An internal Web Steering Committee has had an initial meeting. One representative from each department attends meetings on a quarterly basis and works with Nancy and their departments to continuously review, update, and expand use of this communication tool. C Examples of changes and uses of the web site include: • Updates of the progress (and meeting announcements) of the Transportation Bond Task Force. i • New links added; i.e. to Oregon Dept of Transportation for the 217 & I-5 1 , construction. • New maps available for public view. • A welcome message to the newly annexed Walnut Island residents. • News releases. June 2000 The Web Steering Committee has been meeting monthly to provide direction for the growth of the web site. A draft philosophy statement has been completed and is Council Goal Summary and Recommendations Page 35 being readied to forward to Executive Staff for review. The Committee has also developed a list of needs for the City. The Committee will be prioritizing the list, however it appears the need for a web site search engine and interactive forms are top priorities for all departments. Office Services staff did a presentation on the web site for Council. Council suggested adding a search engine, council e-mail links and a consistent header on each page to enhance the web site. Following up on the suggestions, the e-mail links and web page headers were added. Different options for search engines are being researched and we anticipate the search engine being added this year. Areas of the web site that have been added or updated: • The Balloon Festival information was posted on the web site. Hits for the first two Saturdays of the month were pretty typical (28-30 hits.) The Saturday of the festival there were 114 hits. • Current park projects along with pictures are being posted. • Agendas for Planning Commission and Hearings Officer and Council meetings are being posted. • Departments have updated their web sites and more forms are available on-line. • Staff is reviewing the options for on-line lien searching. September 2000 The Web Steering Committee has continued to meet to discuss how to manage the growth of the City's web site. After prioritizing the departmental needs and interests, Paul deBruyn was brought into the discussion to help us determine the best way to meet the Committee's goals. A major area of discussion has been whether we can get the needed expertise through contracting with a vendor or if an in-house position is needed to monitor and direct the site's growth. Mr. deBruyn recommended an in-house position. Web Steering Committee members have been working on the position justification and a job description. The information will be forwarded to management this next quarter for consideration. The Web Steering Committee's proposed policy on posting information on the City's web site for non-profit organizations went before Executive Staff. It was decided that for the present time only events that are City-sponsored would be posted. C New additions to the web site include: • Working in conjunction with PGE - one-stop utility shopping • Posting of bid advertisements Complete Tigard Municipal Code on-line • Opinion poll for Visioning • New look for the Library's calendar D. Future Actions The Web Steering Committee has identified 27 functions they believe would be utilized by the public and make the City's site more interactive. During the identification process, the Committee realized they do not have the technical knowledge to determine the best way to Council Goal Summary and Recommendations Page 36 develop the applications. Consequently, a recommendation for a Web Architect is in process. If approved departmentally and through City Administration, the position will go to City Council for approval in 2001. Future resources will include purchase of new software and possibly hardware, however, we will look to the Web Architect or Consultant to determine what the actual needs will be. E. Recommendations It is recommended that the task be continued in 2001. As the Internet continues to grow, the public will look to our site for information about the City, the services we provide, what business they can conduct through the site, and how they can communicate their thoughts and ideas with us. (Note: Attached is a memo dated November 29, 2000, from Nadine Robinson and the Web Steering Committee. The memo outlines the need fora new position to assist in the completion of this task.) Council Goal Summary and Reconunendations Page 37 Task 3 Strive for implementing a paperless Council meeting in 2000. Staff will investigate the steps involved to convert to Council use of notebook computers, receiving Council packet information via the internet, rather than the present Council packet materials. A. Background This task was assigned during the goal-setting session for year 2000 goals and tasks. Staff has been developing plan to outline the steps necessary to make a paperless agenda packet available for Council and the public via the City's web site. B. Tasks Anticipated It is anticipated that this task can be completed by the end of the fiscal year. Steps will include: • Developing a process for staff to electronically submit agenda packet material. • Setting up a notebook computer as a prototype for at least one Council member to assist staff in working out any problems. • Determining how many "paper" copies we will continue to provide. • Determining how revised agendas will be processed. • Developing a filing system for approved Council items (e.g., resolutions, ordinances, contracts), since these items will now be filed in one location. • Determining how confidential information shall be accessed by Council members. C. Quarterly Program Reports on Task Achievement The following are the quarterly update reports on accomplishment of this goal: April 2000 Paul deBruyn and Cathy Wheatley met to review ideas for transitioning to a "paperless City Council meeting packet." Paul is in the process of identifying equipment needed (for example, should we purchase laptops for each City Council member) and the best way to transmit the City Council packet to the City Council members. Paul and Cathy are also reviewing what other cities are doing in this area. June 2000 At the May 16, 2000, Council meeting, it was decided that the first step towards automating the routing of information to the Council be the addition of e-mail links on the City web site. As a result of that meeting, we have added an e-mail link for each Council member. Mail from citizens to Council members via these links is routed to Cathy Wheatley with the individual Council member's name specified. Cathy Wheatley receives the mail and reroutes or takes action as needed. September 2000 Paul deBruyn has installed a document scanner for primary use by the Finance department, but with an automatic document feeder attached. This will enable the operator to insert up to fifty sheets of documents to be scanned and the feeder will scan each sheet automatically. This will Council Goal Summary and Recommendations Page 38 vastly decrease the labor and time required to scan in the various documents that are included in the Council packet. The City's Computer Services staff has prepared a laptop for use by a Council member who will participate in our trial period. We are working with a web vendor for assistance in the modifications to the web page to execute a download procedure. Cathy Wheatley attended the Oregon Association of Municipal Recorders Conference in September 2000. One of the sessions was devoted to "Technology in the Recorder's Office" and a portion of this session dealt with the "paperless Council packet" The City Recorders from Bend and Redmond shared their experiences. Both of these cities publish packets electronically, which are available on the Internet. Here are some highlights of that presentation: • It appears that it is best if the packet can be published in a "text based" format. The City of Redmond uses Adobe Acrobat for the download reader. • During a "transition period" a hard copy of the Council packet is still needed for some users. • Because the packet material is available on the Internet, other interested parties (including citizens, attorneys, City staff) can download those portions of the packet that are of interest to them. • A hard copy still serves as the "record." • No cost savings are realized. Once the system is online, staff time and costs for packet preparation are about the same because of initial input of data (i.e., scanning and formatting), support, and maintenance needs. However, the advantage is that the information would be available to anyone with computer access. • Laptops will need to be purchased for each of the Councilors along with two power adapters; one for home use and one available at City Hall. • Councilors can have the ability to write notes for agenda items and then "bookmark" them for quick accessibility. • Open meeting law requirements and public record requirements must be followed. For that reason, Redmond did not install e-mail access for their Councilors. Also, there are a number of other questions and issues that can and will be resolved. For example, how would staff members access Council packet information? Would it be necessary to have a number of laptops at the Council meeting for staff members as well, or will hard copies of the packet still be necessary? The City Recorder will continue to work on this goal during the last quarter of 2000 with City j staff and seek assistance from the experience of other cities that use a paperless council system. The target for implementation is during the second quarter of 2001. D. Future Actions On December 19, 2000, the majority of Council indicated that staff should move forward with the paperless Council project. Staff will concentrate on developing the internal processes for a prototype for a Councilor to use in the first quarter of 2001. Council Goal Summary and Recommendations Page 39 E. Recommendations The task should be completed by the end of 2000. Refinement of the process will continue in 2001. As we take this step forward in "E-Government;" we will be better able to determine what our next step should be. I:\ADM\CITY COUNCIL\GOALS\2000\COMBINED GOALS.DOC Council Goal Summary and Recommendations Page 40 ti t 'r Board 4 F a f and Committee Rosters x t L t rr i Aw, CITY OF TIGARD 13125 SW HALL BLVD. TIGARD OR 97223 503-639-4171 www.dfigard.or.us Board and • Committee Rosters Changes to the Board and Committee Rosters should be reported to Su Peterson - 6394171, Eat. 2416 ® Contents . SECTION I - Current Board & Committee Rosters Blue Ribbon Task Force 1 Budget Committee 4 Building Appeals Board 6 City Council 8 CIT Facilitators 10 Downtown Task Force 1 1 Intergovernmental Water Board 13 Library Board 15 New Library Resource Team 17 Planning Commission 19 Mayor's Appointment Advisory Committee 21 i Tree Board 22 i i Youth Forum 24 Board & Committee Distribution List ..................28 1:ltadmU3oard&CommRosters.doc 1 Revised: 12130102 Contents COnt'd. . SECTION II - Past Board & Chair Members Blue Ribbon Task Force 30 Budget Committee 34 CIT Facilitators ..................................................37 City Council 38 ® Economic Development Committee ..................40 Library Board 41 New Library Construction Committee ................44 99W Task Force 45 NPO # 1 /2 48 NPO # 3 ............................................................49 NPO # 4 ............................................................51 NPO # 5 ............................................................53 i:lladmlBoard&CommRosters.doc H Revised: 12130102 Contents cont'd. . . NPO # 6 54 NPO # 7 56 NPO # 8 ............................................................57 Parks Board 59 Planning Commission 61 ® Solid Waste Advisory Committee 65 Transportation Committee 67 Tree Board 68 Changes to the Board and Committee Rosters should be reported to Su Peterson - 6394171, Est. 2416 I:\\adm\Board&CommRosters.doc Revised: 12130102 Section I Current Board and Committee Rosters s Blue Ribbon Task Force-2001 ® ORIGINAL APPT. DATE / CURRENT TERM EXPIRES BOB BERNARD 03-01-01 Safeway Stores, Inc. 15570 SW Pacific Highway Tigard, OR 97224 Bus: 503-598-6001 PAT BIGGS 03-01-01 14250 SW 88'h Avenue Tigard, OR 97224 Res: 503-639-5337 RUSS BLAKE, Sr. Pastor 03-01-01 Tigard Covenant Church 1 1321 SW Naeve Street Tigard, OR 97224 Res: 503-639-3084 CHARLIE CAMERON 03-01-01 Washington County Administrator 155 N. First Avenue Hillsboro, OR 97124 Bus: 503-846-8685 STEVE CLARK 03-01-01 Times Publications Home: 13656 SW Alpine View PO Box 370 Tigard, OR 97224 Beaverton, OR 97075 Bus: 503-684-0360 Res: 503-590-41 1 O JOHN E. COOK 03-01-01 1261 1 SW Bridgeview Court i Tigard, OR 97223 Res: 503-579-3122 i TYLER ELLENSON 03-01-01 Tigard Central Business District Assn. 12485 SW Main Street Tigard, OR 97223 Bus: 503-639-5588 I:ADWBoard & Committee Roster.doc 1 Revised: 12130102 Blue Ribbon Task Force cont'd. ORIGINAL APPT. DATE / CURRENT TERM EXPIRES BEV FROUDE 03-01-01 12200 SW Bull Mountain Road Tigard, OR 97224 Res: 503-639-2529 MARLAND HENDERSON 03-01-01 M&H Construction 11795 SW Katherine Street Tigard, OR 97223 Res: 503-590-2399 DOUG LEE 03-01-01 Caf6 Allegro 12386 SW Main Street Tigard, OR 97223 Bus: 503-684-0130 MARK MAHON 03-01-01 113 10 SW 91St Avenue Tigard, OR 97223 Cell: 503-706-0214 Pager: 503-604-8440 JOE PAYNE, CEO 03-01-01 IKON Office Solutions 12100 SW Garden Place Tigard, OR 97223 Bus: 503-620-2800 JAN RICHARDSON 03-01-01 Administrative Assistant Services, Inc. 12345 SW Main Street Tigard, OR 97223 Res: 503-590-7818 Bus: 503-670-0260 BOB ROHLF 03-01-01 12430 SW North Dakota Tigard, OR 97223 Res: 503-590-7654 I:ADM16oard & Committee Roster.doc 2 Revised: 12130102 Blue Ribbon Task Force cont'd ORIGINAL APPT. DATE / CURRENT TERM EXPIRES SYDNEY SHERWOOD 03-01-01 10305 SW 87`h Avenue Tigard, OR 97223 Res: 503-293-0902 Bus: 503-403-01 19 ssherwood(&12earsonfinancial. com sydneysherCa)aol. com FATHER LESLIE SIEG 03-01-01 St. Anthony's Catholic Church 9905 SW McKenzie Tigard, OR 97223 Res: 503-639-4179 WES TAYLOR 03-01-01 17329 SW 128`h Avenue Tigard, OR 97224 Res: 503-598-9073 PAULA WALKER 03-01-01 9365 SW Millen Drive Tigard, OR 97224 Res: 503-598-0454 03-01-01: This is a completely volunteer task force which will act as an information base, "sounding board," and feedback group for the Mayor. No term limits have been established. Meetings are scheduled for the second Wednesday of every other month at 7:00 p.m. There is no staff liaison. CA®Mftard & Committee Roster.doc Revlsed;l?J30/02 3 Budget Committee ORIGINAL APPT. DATE / CURRENT TERM EXPIRES MIKE BENNER 01-26-99 / 06-30-05 13748 SW Tanoak Court Tigard, OR 97223 Res: 503-524-3628 Bus: 503-286-8686, Ext. 208 mbenner4@aol.com GEORGE BURGESS, Chair 10-26-87 / 06-30-04 13475 SW Village Glen Tigard, OR 97223 Res: 503-639-0903 IRENE MOSZER 02-02-01 / 06-30-03 14169 SW 134' Drive Tigard, OR 97224 (Completing Craig Dirksen's Term Res: 503-579-8286 11-29-94 / 06-30-03) Bus: 503-359-2235 inoszer@pacificu.edu TOM WOODRUFF 1-01-03 / 6/30/04 12098 SW 1 13"' Place (As Alternate Tigard, OR 97223 06-25-02 / 12-31-02) Res: 503-620-2500 Bus: 503-533-6360 twoodr@aol.com GREG ZUFFREA 08-08-00 / 06-30-03 12125 SW Summer Street Tigard, OR 97223 Res: 579-3412 Bus: 235-6979 PURPOSE: Committee reviews the proposed budget from the City Manager with citizen Committee members. COMMITTEE MEMBERS: Five (5) citizens required. COMMITTEE MEETS: During Budget Approval, every Monday evening, 6:30 p.m., during May in the Tigard Water Auditorium. Other meetings throughout the year as needed during Council meetings. I:ADMftard & ComnAee Roster.doc q Revised: 12130102 Budget Committee cont'd. STAFF LIAISON: January 1, 2003, Mayor Jim Griffith TERM: -ORS 294.336.(5) The appointive members of the Budget Committee shall be appointed for terms of three years. The terms shall be staggered so that one-third, or approximately one-third, of the terms of the appointive members end each year. RES 95-59: No person appointed after O 1-0 1-96 may serve more than 2 full consecutive terms on the Budget Committee, not-withstanding prior appointment to an unexpired term. Budget Subcommittee/ Social Services: Reviews applications submitted by social service agencies for contributions from the city. Requires one council member and two citizen members of the Budget Committee. Members: Finance Director Craig Prosser, City Manager Bill Monahan, Councilor Craig Dirksen MEETS: One meeting in March during the budget process. Finance Director schedules with committee members for the time of the meeting. Budget Subcommittee/ Events: Reviews requests for contributions to community events. The entire Council reviews requests submitted to the Finance Director at either a workshop meeting or study session of the City Council in March Members: January 1, 2003, Mayor Jim Griffith, Councilor Craig Dirksen I:AMBoard & Committee Roster.doc 5 Revised: 12130/02 Buildin3 Appeals Board ORIGINAL APPT. DATE / CURRENT TERM EXPIRES Gene Birchill 4/09/02 4/01/06 455 Roy Street Sherwood, OR Res: 503-625-5281 Bus: 503-723-6751 gene. birchilW- tvfr. com Alexander Craghead 4/09/02 4/01/06 12205 SW Hall Blvd. Tigard, OR 97223 Res: 503-620-1699 Bus: same arcragheadRyahoo. com Gerald McKee 4/09/02 4/O 1 /06 PO Box 201 Hillsboro, OR 97123 Res: 503-321-1600 ® Bus: 503-681-6433 eraldm ci.hillsboro.or.us Alan L. Mitchell 4/09/02 4/O 1 /06 2317 SE 53"1 Avenue Portland, OR 97215 Bus: 503-620-4540 alm(a?scott-hookland.com John Nibler 4/09/02 4/01/06 5281 NW 151 t Terrace Portland, OR 97229 Res: 503-690-9767 Bus: 503-345-0649 ienR-panconinc.com Robert W. Pike 4/09/02 4/O 1 /06 7470 SW Hall Blvd. Beaverton, OR 97008 Res: 503-627-9946 Bus: 503-226-3342 bobpike(cDteleport. com IADMIBoard & Committee Roster.doc 6 Revised: 12130102 Building Appeals Board cont'd. ORIGINAL APPT. DATE / CURRENT TERM EXPIRES Eric R. Watson 4/09/02 4/O 1 /06 9724 SW Oaks Lane Tigard, OR 97224 Res: 503-431-2061 Bus: 503-246-1250 eric0milleremas.com MEMBERS: ORD No. O 1-12-A, 9/25/01. The Board shall consist of seven (7) members who are not council members, officers or employees of the city. The members of the board shall be appointed by the mayor, subject to confirmation by the council, for a term of four years, and shall serve at the pleasure of the mayor and council. BOARD MEETSZ: As needed. STAFF LIAISON: Ex-officio member-Building Official. Shall act as secretary to the board but shall have not vote on any matter before the board. TERM: Four (4) years. TMC 2.09 BUILDING APPEALS BOARD ORD NO. O 1-12-A RES NO. 02-26 1ADMlBoard & Committee Roster.doc 7 Revised: 12130/02 City Council ORIGINAL APPT. DATE / CURRENT TERM EXPIRES MAYOR JIM GRIFFITH 01-01-03 / 12-31-06 10915 SW Fairhaven Way 09-12-00 / 03-13-01(interim) Tigard, OR 97223 04-10-01 / 12-31-02 (Elected Res: 503-639-8629 to complete unexpired term) Bus: 503-293-0805 ig~a0 126@netzero.net COUNCILORS CRAIG DIRKSEN 01-01-01 / 12-31-04 9131 SW Hill Street Tigard, OR 97223 Res: 503-620-4829 dirksen. home0werizon. net BRIAN MOORE, Council President 01-30-96 / 12-31-04 9835 SW Kimberly Drive Tigard, OR 97224 Res: 503-620-6972 Bus: 503-570-4406 brian moore(a)pgn.com SYDNEY SHERWOOD 01-01-03 / 12-31-06 10305 SW 87 h Avenue Tigard, OR 97223 Res: 503-293-0902 BUS: 503-314-7723 S~LdneysherOaol.com I~rICK WILSON 01-01-03 / 12-31-06 12573 SW Winterlake Drive Tigard, OR 97223 Res: 503-524-6377 Bus: 503-224-5238 Off FAX: 503-224-5239 nick@atlas-la.com COUNCIL MEETS: Normally: 2nd & 4'h Tuesdays at 7:30 PM for Business Agenda ® 3`d Tuesday at 6:30 PM for Workshop Agenda STAFF LIAISON: Bill Monahan, City Manager Cathy Wheatley, City Recorder IADM\Board & Committee Roster.doc g Revised: 12130/02 City Council cont'd. TERM: MgXor- 4-years; however, may not serve longer than eight consecutive years not including filling an unexpired term. In no case shall any person serve more than 12 consecutive years. Council- 4-years; however, may not serve longer than eight consecutive years not including filling an unexpired term. In no case shall any person serve more than 12 consecutive years. I:ADM13oard & Committee Roster.doc g Revised: 12130102 CIT Facilitators MARY DOUGLAS Central 13820 SW 1 15'h Tigard, OR 97223 Res: 503-639-2482 mp_douglas@hotmail. com BEV FROUDE West / Central 12200 SW Bull Mountain Rd. Tigard, OR 97224 Res: 503-639-2529 THERESE LAMB West 13954 SW Aerie Drive Tigard, OR 97223 Res: 503-590-0854 Bus: 503-230-4452 tblamb@bpa.gov STERLING MARSH South 14090 SW 80th Court Tigard, OR 97224 Res: 503-639-7739 Wk: 503-916-6300 WAYNE PRUNER East 81 17 SW Mapleleaf Street Tigard, OR 97223 Res: 503-246-5721 waynebpruner@home.com STACIE YOST South 8465 SW Langtree Tigard, OR 97224 Res: 503-968-7755 stacie-yost@hotmail.com STAFF LIAISON: Liz Newton, Assistant to the City Manager I:ADM1Board & Committee Roster,doc 10 Revised: 12130/02 Downtown Task Force Appointment Date CRAIG DIRKSEN, Chair 11-26-02 City Councilor 9131 SW Hill Street Tigard, OR 97223 Res: 503-620-4829 dirksen.home(a?verizon. net Carolyn Barkley 11-26-02 Brian Bishop MARTHA BISHOP 11-26-02 10590 SW Cook Lane Tigard, OR 97223 Res: 639-1052 Alexander Craghead 11-26-02 12205 SW Hall Blvd. Tigard, OR 97223 Res: 503-620-1699 Bus: same arcra headg-)ahoo.com Francine Gritzbaugh 11-26-02 MARLAND HENDERSON 11-26-02 M&H Construction 11795 SW Katherine Street Tigard, OR 97223 Res: 503-590-2399 Chris Lewis 11-26-02 Mike Duyck 11-26-02 TVF&R I:AOMU3oard & Committee Roster.doc 11 Revised: 12130102 Downtown Task Force cont'd. Appointment Date JUDY MUNRO 11-26-02 12739 SW Danbush Court Tigard, OR 97223 Res: 503-524-8047 Bus: 503-962-2461 Mike Stevenson 11-26-02 Dr. David Torkko 11-26-02 MEMBERS: Twelve (12) citizen members appointed by Tigard City Council to be a consistent group of downtown property and business owners and other interested parties working closely with Washington County and Tri-Met project leaders in support of the Commuter Rail from Wilsonville to Beaverton beginning in 2005. The commuter rail will have a station area located adjacent to the existing Transit Center and will front on Main Street. The Downtown Task Force will work closely with Tigard City Council to develop long-range plans for revitalization and economic development of the downtown BOARD MEETS: As needed. STAFF LIAISON: Councilor Craig Dirksen TERM: Through project completion. RESOLUTION NO. 02-72 IMMiBoard & Committee Roster.doc 12 Revised: 12130/02 Intergovernmental Water Board CURRENT TERM EXPIRES Represents Durham Patrick Carroll December 2003 8223 Wilderland Court Durham, OR 97224 Res: 503-620-5778 Bus: 503-777-3361 Fax: 503-775-6447 (Alternate Fax: 503-258-0132) Durham Alternate Chris Hadfield 8253 SW Woody End Durham, OR 97224 Res: 503-620-1877 Represents Ti and BRIAN MOORE, Council President 9835 SW Kimberly Drive Tigard, OR 97224 Res: 503-620-6972 ® Bus: 503-570-4406 brian mooreft n.com Tigard Alternate Craig Dirksen 9131 SW Hill Street Tigard, OR 97223 Res: 503-639-0903 dirksen.home@vcrizon.net Represents King City Jan Drangsholt December 2003 • 16555 SW Monterey Lane i King City, OR 97224 ! Res: 503-620-2869 I Bus: 503-639-3771 King City Alternate Doug Comstock 12280 SW Par Four Drive King City, OR 97224 Res: 503-620-4906 Bus: 503-639-3771 IADM1Board & Committee Roster.doc 13 Revised: 12/30/02 Inter;wvernmental Water Board cont'd. CURRENT TERM EXPIRES Represents TVWD Norman Penner December 2002 14712 SW Woodhue Tigard, OR 97224 Res: 503-579-5822 Fax: 503-590-4737 Member-at-Larne Bill Scheiderich December 2003 13655 SW Steven Court Tigard, OR 97223-5007 Res: 503-598-9567 Bus: 503-5626-2215 Fax: 503-526-2479 PURPOSE: The Intergovernmental Water Board was established through an intergovernmental agreement to make recommendations to the Tigard City Council on water issues and to carry out other responsibilities as set forth in the agreement. MEMBERS: Five (5) members established through an intergovernmental agreement between the cities of Tigard, Durham, and King City and the Tigard Water District. Each district is represented by one member and one member is appointed at-large. MEETS: 2°d Wednesday of the month, 5:30 p.m., Tigard Water Building STAFF LIAISON: Ed Wegner i i i i i 1:0140oard & Committee Roster.doc 14 Revised: 12130/02 Library Board ® ORIGINAL APPT. DATE / CURRENT TERM EXPIRES ANNE BRAUN - Chair 07-13-99 / 06-30-2003 10920 SW North Dakota Street Tigard, OR 97223 Res: 503-670-1543 anneb40540@aol.com DAVID CHAPMAN 06-09-98 / 06-30-2004 9840 SW Landau Place Tigard, OR 97223-1016 Res: 503-246-31 18 chapmans@easystreet.com MARVIN DIAMOND 07-1 1-2000 / 06-30-2003 9270 SW Maplewood Drive, T212 Tigard, OR 97223 Res: 503-620-4282 Bus: 503-241-4784 resipse@aol.com SUE KASSON OS-27-97 / 06-30-2005 16570 SW 93rd Tigard, OR 97224 Res: 503-620-9771 Bus: 503-670-0440 suekasson@hotmail.com JEFFREY LAWTON, Chair Pro-Tern 01-22-02 / 06-30-2003 9695 SW Riverwood Lane Tigard, OR 97224 9 Res: 503-684-4136 Bus: 503-213-2260 jfla\,\,qon@hotmaii.com JANE SMITH 04-1 1-2000 / 06-30-2006 9200 SW Elrose Court Tigard, OR 97224 Res: 503-639-4622 iasmithpdx(&aol.com IAWBoard & Committee Roster.doc 15 Revised: 12M02 Library Board cont'd. ® ORIGINAL APPT. DATE / CURRENT TERM EXPIRES JAN THENELL 07-01-01 / 06-30-2005 17015 SW Versailles Lane Tigard, OR 97224 Res: 503-598-8472 jthenell@yahoo.com SUZAN TURLEY, ALTERNATE 06-25.02 / 06-30-04 11285 SW Meadowbrook Drive #7 Tigard, OR 97224 Res: 503-620-1919 Bus: 503-229-5725, x-259 suzant@juno.com BOARD MEETS: 2nd Thursday, 7:00 PM, Library Puett Room STAFF LIAISON: Margaret Barnes, Director of Library Services TERM: TMC 2.36.030 Board-Established-Term-Appointed Meetings- Officers (a) Established. There is established Library Board of seven members, six of whom shall be residents of the City and one of whom may reside within or outside the Tigard corporate limits. (b) Term. (2) At the expiration of the term of any member of the Library Board, the Mayor, subject to confirmation by the City Council, shall appoint a person to a four-year term. If a vacancy occurs for any reason other than expiration of a term, the Mayor, subject to confirmation by the City Council, shall appoint a new member to serve for the duration of the unexpired term. (3) No person may serve more than two full consecutive terms on the Library Board, notwithstanding prior appointment to an unexpired term. After a one-year interval, a former member who had served two terms may be reappointed. RES. 95-59: No person appointed after 1/0 1/96 may serve more than 2 full consecutive terms on the Library Board, notwithstanding prior appointment to an unexpired term. IADMToard & Committee Roster.doc 16 Revised: 42130102 New Library Resource Team ORIGINAL APPT. DATE / CURRENT TERM EXPIRES GEORGE BURGESS 7/23/02 13475 SW Village Glen Tigard, OR 97223 Res: 503-639-0903 giburgess(a)iuno.com SUE CARVER 7/23/02 10155 SW Hoodview Drive Tigard, OR 97224 Res: 503-639-8507 suebill(&todayspc. com DAVID CHAPMAN 7/23/02 9840 SW Landau Place Tigard, OR 97223 Res: 503-246-31 18 BRIAN DOUGLAS 7/23/02 13820 SW 1 is' Avenue Tigard, OR 97223 Res: 503-639-2482 Bus: 503-526-2643 ELAINE HERAS 7/23/02 12280 SW 72"d Avenue Tigard, OR 97224 Res: 503-639-3566 Bus: 503-768-7277 LONN HOKLIN 7/23/02 L 9365 SW Millen Drive Tigard, OR 97224 Res: 503-598-0454 KATHY SLEEGER 7/23/02 14720 SW 100`h Avenue i Tigard, OR 97224 Res: 503-684-4082 CURTIS TIGA.RD 7/23/02 1 1778 SW Royal Villa Drive Tigard, OR 97224 Res: 503-639-8100 I:AWBoard & Committee Roster.&C 17 Revised: 12/30/02 New Library Resource Team cont'd. MISSION: To provide citizen perspective and the knowledge gained through their prior involvement on the New Tigard Library Construction Committee and the previous Library Expansion Committee. team members will share their expertise with Tigard Library staff, architects and the design team to ensure that the finished library is representative of community interests. Team members may provide updates to the City Council and the community regarding the progress of planning and construction process. They may also convey information from the community to the library staff. MEMBERS: Former New Library Construction Committee RESOLUTION NO. 02-47 MEET: Periodically, as needed. ti I:ADM18oard & Committee Roster.doc 18 Revised: 12/30/02 Planning Commission ORIGINAL APPT. DATE / CURRENT TERM EXPIRES JUDITH ANDERSON 09-12-95 / 12-31-2003 10354 SW Bonanza Way Tigard, OR 97224 Res: 503-639-8409 JODIE BIENERTH 12-18-01 / 12-31-05 921 S SW Millen Drive Tigard, OR 97224 Res: 503-598-8927 Bus: 503-452-8003, X140 jab@alpha-eng.com GRETCHEN BUEHNER 12-18-01 / 12-31-05 13249 SW 1367' Place Tigard, OR 97223 Res: 503-684-1031 REX CAFFALL, Alternate 12-10-02 / 12-31-04 13205 SW Village Glenn Drive Tigard, OR 97223 Res: 503-684-8858 Bus: 503-860-3416 rcaffall@caffall-llc.com BILL HAACK 12-10-02 / 12-31-2006 9585 SW 69 h Avenue Tigard, OR 97223 Res: 503-452-8536 Bus: 503-350-0707 whack@prodigy.net DARREL GLENN MORES 12-15-98 / 12-31-2004 12987 SW Falcon Rise Drive Tigard, OR 97223 Res: 503-579-2943 Bus: 503-423-3998, Ext. 21967 JUDY MUNRO O 1-01-01 / 12-31-2004 12739 SW Danbush Court Tigard, OR 97223 Res: 503-524-8047 Bus: 503-962-2461 I:ADM1Board & Committee Roster.doc 19 Revised: 12130/02 Planning Commission cont'd. ORIGINAL APPT. DATE / CURRENT TERM EXPIRES MARK PADGETT 09-12-95/ 12-31-2003 12974 SW Princeton Lane Tigard, OR 97223 Res: 503-590-5226 Bus: 503-228.0494 SHEL SCOLAR 12-13-94/ 12-31-2002 14725 SW 79th Tigard, OR 97224 Res: 503-639-3480 Bus: 503-620-7851 SCOT SLTI-rON 12-10-02 / 12-31-2006 15312 SW Kenton Drive (Complete Jim Griffith's term Tigard, OR 97224 01-01-01 / 12-31-02) Res: 503-639-5887 Bus: 503-715-3253 EILEEN WEBB 12-18-01 / 12-31-05 8050 SW Larch Street Tigard, OR 97223-5842 Res: 503-4S2-7941 BUS: 503-639-3400 Res: Bbeadster@netscape.net Bus: Eileen.Webb@amec.com BOARD MEETS: 1 st and 3rd Monday, 7:00 PM, Tigard City Hall STAFF LIAISON: Richard Bewersdorff, Planning Manager TERM: TMC 2.08.020 Appointment--Membership. C The City Planning Commission shall consist of nine members, not more than two of whom may be nonresidents of the City, to be appointed by the Council to serve a term of four years. No person a appointed after January 1, 1996, may serve more than two full consecutive terms on the Planning Commission, notwithstanding prior appointment to an unexpired term. Commission members shall receive no compensation but shall be reimbursed for duly authorized expenses. (Ord. 95-26; Ord. 92- 35 §2 (Exh. A)(part), 1992.) LAWBoard & Committee Roster.doc 20 Revised: 120102 Mayor's Appointments Advisory Committee MAYOR: Jim Griffith 503-293-0805 VOLUNTEER COORDINATOR: Susan Koepping 503-639-4171, x460 COUNCIL: January-June, 2003 Brian Moore 503.620-6972 (H) 503-570-4406 (W) July-December, 2003 Craig Dirksen 503-620-4829 (H) 503-423-3998 (W) January-June, 2004 Sydney Sherwood 503-293-0902 (H) 503-314-7723 (W) July-December, 2004 Nick Wilson 503-524-6377 (H) 503-224-5238 (W) I:ADM1Board & Committee Roster.doc 21 Revised: 12130102 Tree Board ORIGINAL APPT. DATE / CURRENT TERM EXPIRES Judith Anderson 04-24-01 / 12-31-02 10354 SW Bonanza Way Tigard, OR 97224 Res: 503-639-8409 Bus: 503-229-5692 Tricia Bull 8-13-02 / 6-30-04 (Alternate) 9763 SW Landau Place 1 1-12-02 / 4-30-05 (Complete Tigard, OR 97223 S. Rollins term) rivercrest88@attbi.com Brooks Gaston 02-12-02 / 04-30-05 10272 SW Meadow Street Tigard, OR 97223 Res: 503-968-6011 Bus: 503-534-2343 gastonsbank(§aol.com (former alternate appointed 1 1-13-01) Jan Gorsline 04-24-01 / 04-30-03 13431 SW Scottsbride Drive Tigard, OR 97223 Res. 503-590-6880 rgorsline@aol.com Bob Tinnin 04-24-01 / 04-30-05 8876 SW Edgewood Street i Tigard, OR 97223 Res. 503-620-2470 Bus. 503-725-4202 ! tinninrCo)pdx.edu i i RES. NO. 01-02 Dated: 01-23-01,(S.) The City Council shall appoint the citizen members to the Tree Board. If two (2) members are appointed initially, one (1) shall be appointed to a two year IADM1i3oard & Committee Roster.doc 22 Revised: 12/30102 Tree Board cont'd. term and one (1) to a four year term. If three (3) members are appointed initially, one (1) shall be appointed to a two year term and two (2) shall be appointed to four year terms. If four (4) members are appointed initially, two (2) shall be appointed to two year terms and two (2) to four year terms. Following the expiration of the initial terms, subsequent terms shall be for four years each. (6.) Members of the Tree Board shall be limited to the two full consecutive terms not withstanding prior appointment to an unexpired term. :i i i i i IADMOoard & Committee Roster.doc 23 Revised: 17130/02 Youth Forum ORIGINAL APPT. DATE / CURREN'T' TERM EXPIRES Wendy Ballard Turner Voluntary 2001 19945 SW Boones Ferry Road Tualatin, OR 97062 Bus: 503-691-9008 Margaret Barnes Voluntary 2001 Tigard Public Library 13125 SW Hall Blvd. Tigard, OR 97223 Bus: 503-684-6537 Res: 503-598-0716 margaret(&d.tigard.or.us Pat Biggs Voluntary 2001 8787 SW Mountainview Lane Tigard, OR 97223 Res: 503-639-5337 Pam Brown Voluntary 2001 West Coast Bank 11675 SW Pacific Hwy Tigard, OR 97223 Bus: 503-598-7482 Rich Carlson Voluntary 2001 1 1475 SW Venus Court Tigard, OR 97223 Bus: 503-224-0-871 rich(g)teleport.com Steve Clark Voluntary 2001 Times Publications j PO Box 370 • Beaverton, OR 97075 i i MarJorie Conroy Voluntary 2001 15300 SW 1 16'" Avenue King City, OR 97224 Res: 503-598-7850 ® Craig Dirksen voluntary 2001 9131 SW Hill Street Tigard, OR 97223 Res: 503-620-4829 I:RDM18oard & Committee Roster.doc 24 Revised: 12130/02 Youth Forum contd. ORIGINAL APPT. DATE / CURRENT TERM EXPIRES dirksen.home(@-verizon.net Martha Flotten voluntary 2001 Tigard Public Library 13125 SW Hall Blvd. Tigard, OR 97223 martha(@-ci.tWard.or.us Karen Gardner Voluntary 2001 Tigard Senior Center 8815 SW O'Mara Tigard, OR 97223 BUS: 503-620-4613 k9ardnerP1fc. pdx. org Ron Goodpaster Voluntary 2001 Tigard Police Department 13125 SW Hall Blvd. ® Tigard, OR 97223 Bus: 503-639-4171 00859 . ci. tigard. o r. us Andy Hanson Voluntary 2001 14334 SW Racely Place Tigard, OR 97223 Res: 503-590-0688 Mike Javens Voluntary 2001 16019 Bowrnan Lane Sherwood, OR 97140 Bus: 503-431-5233 Res: 503-925-1223 miavens(a?ttsd.k 12.or.us Mark Kubiaczyk, Principal Voluntary 2001 Tigard High School 9000 SW Durham Road Tigard, OR 97224 Bus: 503-431-5400 mkubiaczvk(a)ttsd. k 12.or.us I:ADM1Board & Committee Roster.doc 25 Revised: 12/30/02 Youth Forum cont'd. ® ORIGINAL APPT. DATE / CURRENT TERM EXPIRES John L. Cook Voluntary 2001 12314 SW Millview Court Tigard, OR 97223 Res: 503-590-2352 Steve Lowder, Superintendent Voluntary 2001 Tigard-Tualatin School District 23J 6960 SW Sandburg Road Tigard, OR 97223 Bus: 503-431-4007 slowder(a?ttsd.k 12.or.us Mark Mahon Voluntary 2001 113 1O SW 91 s` Avenue Tigard, OR 97223 Res: 503-684-6102 sumar.orCa)verizon.net Louise Meyers Voluntary 2002 Tigard Public Library 13125 SW Hall Blvd. Tigard, OR 97223 Bus: 503-684-6537 louiseCa-)ci.ti9ard.or.us Robin McFall Voluntary 2002 13679 SW Bluegum Court Tigard, OR 97223 rim 100 a iuno.com Bill Monahan, City Manager Voluntary 2001 City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Bus: 503-639-4171 bi11Ca?ci.tigard.or.us Liz Newton Voluntary 2001 Assistant to the City Manager City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Bus: 503-639-4171 liz(@ci.tij;!ard.or.us IADMftard & Committee Roster.doc 26 Revised: 12(30102 Youth Forum cont'd. ORIGINAL APVI'. DATE / CURRENT TERM 1:X1'1121: Jeff Ottosen Voluntary 2001 Boy Scouts of America 2145 SW Naito Parkway Portland, OR 97201 BUS: 503-225-5750 Ken Scheckla Voluntary 2001 10890 SW Fairhaven Way Tigard, OR 97223 Res: 503-639-5697 Greg Schwab, Assoc. Principal Voluntary 2001 Tigard High School 9000 SW Durham Road Tigard, OR 97224 Bus: 503-431-4001 RschwabPttsd.k l 2.or.us Pat Sharp, School Principal Voluntary 2001 Twality Middle School 14650 SW 97 h Avenue Tigard, OR 97224 Bus: 503-431-5200 Pete Sharpe, Youth Pastor Voluntary 2001 St. Anthony's Catholic Church 9905 SW McKenzie Tigard, OR 97223 Res: 503-639-4179, ext. 123 Susan Stark Haydon Voluntary 2001 Tigard-Tualatin School District 6960 SW Sandburg Road Tigard, OR 97223 Bus: 503-431-4001 Ed Wegner Voluntary 2002 Public Works Director City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 Bus: 503-639-4171 edR-ci.tigard.or.us I:ADM'Board & Committee Roster.doc 27 Revised: 12130102 E--- M-- - 0- Board & Committee Distribution List City Administration (2) Susan Koepping, Loreen Mills City Attorney (1) Tim Ramis City Council (S) Jim Griffith, Mayor: Councilors Craig Dirksen, Brian Moore, Sydney Sherwood, Nick Wilson Comm. Development (10) Jim Hendryx: Debbie Adamski, Dick Bewersdorff, Jerree Gaynor, Dianna Howse, Patty Lunsford, Duane Roberts, Barbara Shields, Jeanne Temple, Kristie Peerman Engineering ............................(2) Gus Duenas: Diane Jelderks Finance (2) Craig Prosser: Heather Block Human Resources (2) Sandy Zodrow: Cathy Herbert Library .....................................(3) Margaret Barnes: Katie Hagen, Connie Martin ® Administrative Services (3) Nadine Robinson: City Records, Main Switchboard Police Department ..................(4) Ron Goodpaster: Ellen Fox, Police Records, Capt. Al Orr Public Works (4) Ed Wegner: Kathy Kaatz, John Roy, Dennis Koellermeier Records Department (2) Matt Fletcher, Joanne Bengston I:ADM1Board & Committee Roster.doc 28 Revised: 12W02