Loading...
City Council Packet - 12/17/2002 TIG D CITY COUNCIL WORKSHOP MEETING December 17, 2002 COUNCIL MEETING WILL BE TELEVISED H-leannie\docs%ccpid2 - C. Reeorda- Mayor's Agenda .}r 'ryt ?IGARD,,Cl'[~Y-COUNCIL; ~ _ ,,MEET~I~IG~~ , CITY OF TIGARD F ibeceriaber ! 7, 20Q2' %fi 34 p m OREGON T r r x ~?''TIGARD C1t`l",rH'ALL VD 31°2'S~ON Will TIGARD, d~R` ~~'223 Y PUBLIC NOTICE: Agenda items can be heard in any order. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - December 17, 2002 page 1 Mill= AGENDA TIGARD CITY COUNCIL MEETING December 17, 2002 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 8z Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8z Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 6:35 PM 2. CERTIFICATE OF RECOGNITION - COUNCILOR KEN SCHECKLA s Presentation by Mayor Griffith 6:50 PM 3. DISCUSSION OF STREET MAINTENANCE FEE PUBLIC PROCESS RESULTS a. Staff Report: Engineering Staff b. Council Discussion 7:50 PM 4. DISCUSSION OF URBAN RENEWAL FINANCING FUNDAMENTALS a. Staff Report: Community Development and Finance Staff b. Council Discussion 8:20 PM 5. REVIEW FINAL SCHEMATIC DESIGNS FOR THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion 8:35 PM 6. UPDATE ON THE COOK PARK EXPANSION MASTER PLAN PROJECT a. Staff Report: Public Works Staff b. Council Discussion 8:55 PM 7. BUSINESS MEETING COUNCIL AGENDA - December 17, 2002 page 2 9:00 PM 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8.1 Authorize the City Manager to Sign a Deed Dedicating Additional Right-of- Way along SW Gaarde Street at SW 117' Avenue - Resolution No. ~``~M + Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 9:05 PM 9. LOCAL CONTRACT REVIEW BOARD CONSIDER AWARDING THE CONTRACT FOR ARCHITECTURAL SERVICES TO DEVELOP THE FANNO CREEK PARK MASTER PLAN EXTENSION TO MURASE ASSOCIATES a. Staff Report: Public Works Staff b. Council Discussion C. Local Contract Review Board Consideration: Motion to award the contract for architectural services to develop the Fanno Creek Park Master Plan Extension to Murase Associates 9:15 PM 10. COUNCIL LIAISON REPORTS 9:25 PM 11. NON AGENDA ITEMS 9:35 PM 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:45 PM 13. ADJOURNMENT 1AADM\GREER\CITY COUNCIL\021217 BUSINESS.DOC COUNCIL AGENDA - December 17, 2002 page 3 . City of Tigard, Oregon Affidavit of Notification CITY OF TIGARD OREGON In the Matter of the Proposed Notification of Meeting Cancellation & Combining a Workshop and Business Meeting STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, 0 01 J4-,erl n e , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax of- -)e • Cancellation of City Council meeting of r evn hLr a 4 a 66a- • The combined workshop and business meeting of '[e_rnb- r l7 ZOaL A copy of said Notice being hereto attached and~b~y"reference made a part hereof, on the J? /s~ day of-~Ce VVI Kl~~ , 20 42~ . 51"'Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) El"'Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) ignature of Person who Perform Notification Subscribed and sworn (or affirmed) before me this day of Dctie_m be ~r 20 OZ . oa=r=lclAL sEn>.. ~,f5 (~ts~ NOTARY PU~~ ~ Signature of Notary Public for Oregon NO. 327M MY coMM ON IEXXPIRR ES OCT. Sa 2M3 \\TIG333\ IDAVITS\AFFIDAVIT OF NOTIFICATION - CANCELLATION & COMBO MEETING.DOC 12/.13/2002 17:20 FAX 5036847297 City of Tigard @1001 sssas>~azat~sss$s$szs~ sz TX REPORT aaa ~uxcsaa*axs:e~aa:s*:ass TRANSMISSION OR TX/RX NO 0777 CONNECTION TEL 5035460724 SUBADDRESS CONNECTION ID TT Newsroom ST. TIME 12/13 17:16 USAGE T 03'56 PGS. SENT 4 RESULT OR Post-It° Fax Note 7671 ° P 13 4105'B9► i Lk" To rA SherMan From l Co./Dept V-Vy" A r.. C MonB Mona # CI I IF OF TI D Fax A Fax A OREGON NOTICE CANCELLATION OF THE IDECENV MER 24, 2002, CITY COUNCIL MEETING AND COMBRONG A WORKSHOP AND BUSINESS COUNCIL MEETING ON DECEMBER 17, 2002 Notice is hereby given that the December 24, 2002, City Council meeting has been cancelled. The December 17, 2002, regular City Council meeting will contain a workshop meeting and a business meeting. The December 17 meeting will begin at 6:30 p.m. and will be held at Tigard City Hall, Town Hall and Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. A copy of the December 17 meeting agenda is attached. For further information, please contact City Recorder Cathy Wheatley, 13125 SW Hall Boulevard, Tigard, OR 97223 or at cathy@ci.tigard.or.us. (telephone: 503-639- 4171, Ext. 2410). BY Catherine Wheatley, City Recorder Date: December 13, 2002 L%ADMICATWCCXCC MTG NOTICESWOTICE - MEETING CMICELED 021217 24,000 Post-ir Fax Note 7671 Date 1a, 13 pa°ges► Y TO rA Shof m an From CqALW Co./DeptCo. L Phone # Phone #C 9 CITY F TI D Fax # Fax # OREGON NOTICE CANCELLATION OF THE DECEMBER 24, 2002, CITY COUNCIL MEETING AND COMBINING A WORKSHOP AND BUSINESS COUNCIL MEETING ON DECEMBER 17, 2002 Notice is hereby given that the December 24, 2002, City Council meeting has been cancelled. The December 17, 2002, regular City Council meeting will contain a workshop meeting and a business meeting. The December 17 meeting will begin at 6:30 p.m. and will be held at Tigard City Hall, Town Hall and Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. A copy of the December 17 meeting agenda is attached. For further information, please contact City Recorder Cathy Wheatley, 13125 SW Hall Boulevard, Tigard, OR 97223 or at cathyna,ci.tigard.or.us. (telephone: 503-639- 4171, Ext. 2410). B ~Q, Li lk Q Y: Catherine Wheatley, City Recorder Date: December 13, 2002 I:WDMICATFMCCA%CC MTG NOTICESWOTICE - MEETING CANCELED 021217 24.11 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 CITY OF TIGARD OREGON PUBLIC NOTICE: Agenda items can be heard in any order. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and • Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA 11 COUNCIL AGENDA - December 17, 2002 page 1 AGENDA TIGARD CITY COUNCIL MEETING December 17, 2002 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CERTIFICATE OF RECOGNITION - COUNCILOR KEN SCHECKLA • Presentation by Mayor Griffith 3. DISCUSSION OF STREET MAINTENANCE FEE PUBLIC PROCESS RESULTS a. Staff Report: Engineering Staff b. Council Discussion 4. DISCUSSION OF URBAN RENEWAL FINANCING FUNDAMENTALS a. Staff Report: Community Development and Finance Staff b. Council Discussion 5. REVIEW FINAL SCHEMATIC DESIGNS FOR THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion 6. UPDATE ON THE COOK PARK EXPANSION MASTER PLAN PROJECT a. Staff Report: Public Works Staff b. Council Discussion 7. BUSINESS MEETING COUNCIL AGENDA -December 17, 2002 page 2 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8.1 Authorize the City Manager to Sign a Deed Dedicating Additional Right-of- Way along SW Gaarde Street at SW 117' Avenue - Resolution No. 02 - • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 9. LOCAL CONTRACT REVIEW BOARD CONSIDER AWARDING THE CONTRACT FOR ARCHITECTURAL SERVICES TO DEVELOP THE FANNO CREED PARK MASTER PLAN EXTENSION TO MURASE ASSOCIATES a. Staff Report: Public Works Staff b. Council Discussion C. Local Contract Review Board Consideration: Motion to award the contract for architectural services to develop the Fanno Creek Park Master Plan Extension to Murase Associates 10. COUNCIL LIAISON REPORTS 11. NON AGENDA ITEMS 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. ADJOURNMENT \\TI G333\US R\D EPTS W D KCATHY\CCA\021217P. DOC COUNCIL AGENDA -December 17, 2002 page 3 12/.13/2002 17:21 FAX 5036847297 City of Tigard 111001 TX REPORT TRANSMISSION OK TX/RX NO 0778 CONNECTION TEL 5039686061 SUBADDRESS CONNECTION ID Oregonian ST. TIME 12/13 17:20 USAGE T 00'54 PGS. SENT 4 RESULT OK Post-Ir Fax Note 7671 Date 13 D2 ae°s~~ "t To From COAJ\M i Co /Dept. Q ~1✓y\ Co. ~q10Phone * CI qp&ff Aft I'll OF TIGARD Fax N Fax fF OREGON NOTICE CANCELLATION OF THE DECEMBER 24, 2002, CITY COUNCIL MEETING AND COMBINING A WORKSHOP AND BUSINESS COUNCIL MEETING ON DECEMBER 17, 2002 Notice is hereby given that the December 24, 2002, City Council meeting has been cancelled. The December 17, 2002, regular City Council meeting will contain a workshop meeting and a business meeting. The December 17 meeting will begin at 6:30 p.m. and will be held at Tigard City Hall, Town Hall and Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. A copy of the December 17 meeting agenda is attached. For finther information, please contact City Recorder Cathy Wheatley, 13125 SW Hall Boulevard, Tigard, OR 97223 or at cathya~ci.tigard.or.us. (telephone: 503-639- 4171, Ext. 2410). .ct Ike-~,~ ne Q By: Catherine Wheatley, City Recorder Date: December 13, 2002 IM13MICATFMCCMCC MTG NOTICESWOTICE • MEETING CANCELED 021217 24.000 Post-it® Fax Note 7671 Date 1D.13•02 Pages To Ci ,..t From C Co./Dept./'~~p u~ Co. Phone # err Phone # CITY OF TIGARD Fax # Fax # I OREGON NOTICE CANCELLATION OF THE DECEMBER 24, 2002, CITY COUNCIL MEETING AND COMBINING A WORKSHOP AND BUSINESS COUNCIL MEETING ON DECEMBER 17, 2002 Notice is hereby given that the December 24, 2002, City Council meeting has been cancelled. The December 17, 2002, regular City Council meeting will contain a workshop meeting and a business meeting. The December 17 meeting will begin at 6:30 p.m. and will be held at Tigard City Hall, Town Hall and Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. A copy of the December 17 meeting agenda is attached. For further information, please contact City Recorder Cathy Wheatley, 13125 SW Hall Boulevard, Tigard, OR 97223 or at cathy@ci.tigard.or.us. (telephone: 503-639- 4171, Ext. 2410). By: Catherine Wheatley, City Recorder Date: December 13, 2002 I:WDKCATFMCCA\CC MTG NOTICES\NOTICE - MEETING CANCELED 021217 24.DOC 13125 SW Flail Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 a CITY OF TIGARD 1 ° OREGON e PUBLIC NOTICE: Agenda items can be heard in any order. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: o Qualified sign language interpreters for persons with speech or hearing impairments; and Y Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 JDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA -December 17, 2002 page 1 AGENDA TIGARD CITY COUNCIL MEETING December 170 2002 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 81 Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8T Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 2. CERTIFICATE OF RECOGNITION - COUNCILOR KEN SCHECKLA e Presentation by Mayor Griffith 3. DISCUSSION OF STREET MAINTENANCE FEE PUBLIC PROCESS RESULTS a. Staff Report: Engineering Staff b. Council Discussion 4. DISCUSSION OF URBAN RENEWAL FINANCING FUNDAMENTALS a. Staff Report: Community Development and Finance Staff b. Council Discussion S. REVIEW FINAL SCHEMATIC DESIGNS FOR THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion 6. UPDATE ON THE COOK PARK EXPANSION MASTER PLAN PROJECT a. Staff Report: Public Works Staff b. Council Discussion 7. BUSINESS MEETING COUNCIL AGENDA - December 17, 2002 page 2 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8.1 Authorize the City Manager to Sign a Deed Dedicating Additional Right-of- Way along SW Gaarde Street at SW 1171 Avenue - Resolution No. 02 - a Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 9. LOCAL CONTRACT REVIEW BOARD CONSIDER AWARDING THE CONTRACT FOR ARCHITECTURAL SERVICES TO DEVELOP THE FANNO CREEK PARK MASTER PLAN EXTENSION TO MURASE ASSOCIATES a. Staff Report: Public Works Staff b. Council Discussion C. Local Contract Review Board Consideration: Motion to award the contract for architectural services to develop the Fanno Creek Park Master Plan Extension to Murase Associates 10. COUNCIL LIAISON REPORTS 11. NON AGENDA ITEMS 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. ADJOURNMENT \\TIG333\US R\D EPTS\ADM\CATHY\CCA\021217P. D OC COUNCIL AGENDA - December 17, 2002 page 3 City of Tigard, Oregon Affidavit of Posting CITY OF TIGARC OREGON In the Matter of the Proposed Notice of Meeting Cancellation & Combining a Workshop and Business Meeting STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon, a copy of Notice of: 'l • Cancellation of City Council meeting of l~e c~l~ 2~ ZDoZ • The combined workshop and business meeting of Deccan ,fir /7, Z&YZ A copy of said Notice being hereto attached and by reference made a part hereof, on the -31 5 day of ~Q C£M L"" 'A , 20 2_ nL Signature of Person who Perfo Posting -led Subscribed and sworn (or affirmed) before me this ,7 - Subscribed of 1~e 20 © Z OFM& SEAL G>RM 4 GASTON Signature of Notary Public for Oregon W)TWY PIP.-C-OREGIM TW1 0. 2 =3 WAS" EXMM OCT. I ]W \\TIG333\USR\DEPTStADMIGREER~FORMSiAFFIDAVITSWFFIDAVIT OF POSTING - CANCELLATION & COMBO MEETING.DOC ~os~e c Cf4-LJ ~I dub ~uhc..~ ~ fL~ Dip ~C On t UI.Y't ~ mimes vn IZ • 13.D2 CITY OF TIG D OREGON NOTICE CANCELLATION OF THE DECEMBER 24, 2002, CITY COUNCIL MEETING AND COMBINING A WORKSHOP AND BUSINESS COUNCIL MEETING ON DECEMBER 17, 2002 Notice is hereby given that the December 24, 2002, City Council meeting has been cancelled. The December 17, 2002, regular City Council meeting will contain a workshop meeting and a business meeting. The December 17 meeting will begin at 6:30 p.m. and will be held at Tigard City Hall, Town Hall and Red Rock Creek Conference Room, 13125 SW Hall Boulevard, Tigard, Oregon. A copy of the December 17 meeting agenda is attached. For further information, please contact City Recorder Cathy Wheatley, 13125 SW Hall Boulevard, Tigard, OR 97223 or at cathvna ci.tigard.or.us. (telephone: 503-639- 4171, Ext. 2410). By: ~i.~Q 1 l tl.E Q Catherine Wheatley, City Recorder Date: December 13, 2002 I:\ADM\CATHIICCA\CC MTG NOTICESWOTICE - MEETING CANCELED 021217 24.DOC 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 CITY OF TIGARD OREGON PUBLIC NOTICE: Agenda items can be heard in any order. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing Impairments; and o Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - December 17, 2002 page 1 AGENDA TIGARD CITY COUNCIL MEETING December 17, 2002 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council at Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications at Liaison Reports 1.5 Cali to Council and Staff for Non-Agenda Items 2. CERTIFICATE OF RECOGNITION - COUNCILOR KEN SCHECKLA v Presentation by Mayor Griffith 3. DISCUSSION OF STREET MAINTENANCE FEE PUBLIC PROCESS RESULTS a. Staff Report: Engineering Staff b. Council Discussion 4. DISCUSSION OF URBAN RENEWAL FINANCING FUNDAMENTALS a. Staff Report: Community Development and Finance Staff b. Council Discussion 5. REVIEW FINAL SCHEMATIC DESIGNS FOR THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion 6. UPDATE ON THE COOK PARK EXPANSION MASTER PLAN PROJECT a. Staff Report: Public Works Staff b. Council Discussion 7. BUSINESS MEETING COUNCIL AGENDA - December 17, 2002 page 2 8. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 8.1 Authorize the City Manager to Sign a Deed Dedicating Additional Right-of- Way along SW Gaarde Street at SW 117' Avenue - Resolution No. 02 - • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 9. LOCAL CONTRACT REVIEW BOARD CONSIDER AWARDING THE CONTRACT FOR ARCHITECTURAL SERVICES TO DEVELOP THE FANNO CREEK PARK MASTER PLAN EXTENSION TO MURASE ASSOCIATES a. Staff Report: Public Works Staff b. Council Discussion C. Local Contract Review Board Consideration: Motion to award the contract for architectural services to develop the Fanno Creek Park Master Plan Extension to Murase Associates 10. COUNCIL LIAISON REPORTS 11. NON AGENDA ITEMS 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), 'Jut must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 13. ADJOURNMENT \\TI G333\U S R\D EPTS\AD KCATHY\CCA\021217P. D OC COUNCIL AGENDA - December 17, 2002 page 3 AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW December 17, 2002 The Study Session Is held In the Red Rock Creek Conference Room. Enter at the track of Town Hall. The Council encourages Interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. V ADMINISTRATIVE ITEMS > Distribute memo from Cathy Wheatley regarding Council st Staff Liaison Appointments. > Distribute notebooks for the January 6, 2002, Goal Setting Meeting which contains background Information on goals for the last three years. Executive Session > The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session In certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which Is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660(l) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660(l) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660(l) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(l) (e) - Real property transaction negotiations. 192.660(l) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically Identified In the Oregon Revised Statutes. 192-660(l) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be flied. 192.660(l) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used In evaluating chief executive officers shall be adopted by the governing body in meetings open to the public In which there has been an opportunity for public comment. 192.660 (1) Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation o public investments. 192.660 (1) (k)- Relates to health professional regulatory board. I:\ADM\CATFMCOUN CIL\CCLI ST1021210. D OC Agenda Item No. Meeting of COUNCIL MINUTES TIGARD CITY COUNCIL MEETING December 17, 2002 1. WORKSHOP MEETING 1.1 Mayor Griffith called the City Council 8L Local Contract Review Board Meeting to Order at 6:37 pm. 1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports: None. 1.5 Call to Council and Staff for Non-Agenda Items: None. 2. CERTIFICATE OF RECOGNITION - COUNCILOR KEN SCHECKLA Mayor Griffith presented a certificate to Councilor Scheckla in recognition of his years of service on the Tigard City Council. Councilor Scheckla thanked the citizens, Council, staff, and volunteers for their efforts. He referred to the accomplishments of the boards and committees that he served on during his tenure and noted his disappointment that the long-tenor water source had not yet been secured for the City. He encouraged the Council continue to seek progress while at the same time looking out for the established businesses and residents. The Mayor and Councilors Dirksen and Moore expressed thanks and well wishes to Councilor Scheckla. The Mayor noted that this would have been Mayor Nicoli's last meeting for his second term of office. Mayor Nicoll passed away in June 2000. Mayor Griffith referred to Mayor Nicoll's interest in youth and announced that the dedication of the Nicoll Brothers Ballfields at Cook Park is scheduled for mid-June 2003. 3. DISCUSSION OF STREET MAINTENANCE FEE PUBLIC PROCESS RESULTS Engineering Manager Rager introduced this agenda item and gave a brief history of the public process to date. Mr. Rager reviewed the staff report. He referred to letters sent to the Council regarding a street maintenance fee for Council's review. (A copy of these letters are on file in the City Recorder's office.) Transportation Financing Strategies Task Force (TFSTF) members Beverly Froude, Paul Owen, and Joe Schweitz were present. The Task Force continues to recommend that the City move forward with implementing the Street Maintenance Fee with an effective date no sooner than July 1, 2003. Tigard City Council Meeting Minutes - December 17, 2002 Page 1 Task Force Member Owen responded to a question for clarification from Mayor Griffith and advised that the proposed maintenance fee would also pay for the maintenance and liability (insurance) costs for sidewalks along arterial streets Including Durham Road. Task Force Member Schweitz said that this fund, if approved, would be used for maintenance only. There was discussion on the declining amount received by the City from the gas tax fund. A street maintenance fee might free up dollars so that gas tax dollars could be stretched further. City Attorney cautioned that fee dollars cannot be earmarked to replace tax dollars. Councilor Scheckla asked if the fee needed to be included as part of the water bills. City Attorney said that how the fee is collected is an administrative choice. Council discussed the charges to businesses and residences. Mr. Rager reviewed estimated charges (based on a type of use/trip generation calculation) for businesses. City Attorney Ramis said that once a specific proposal is in ordinance form, his office will review to determine how the "trip generation" calculations are structured. Council discussion included the debate on tax vs. fee for this matter. City Attorney said his review would include structuring the ordinance to implement a "fee." The City of Eugene recently adopted an ordinance to collect fees for street maintenance. Council would like some consideration given to a "sunset" clause for any proposed ordinance or an automatic review of the fee on a regular basis. Councilor Moore noted that after the Council reviews this option the TFSTF will look at the remaining financing options identified for the Tigard transportation system. Numerous options (more than 20) were listed by the Task Force. Councilor-elect Wilson asked for information on the technical aspects of street maintenance; i.e., what is the nature of pavement deterioration and how is it determined when streets should be replaced? Mayor Griffith asked if anyone present had comments. An unidentified woman said she moved to Tigard from Tualatin and she also had owned a business in Tualatin. She said that the City of Tualatin has such a fee and she would fully support a fee in Tigard. Mr. Reid Iford presented a copy of a free Oregonian newspaper edition he received that contains advertisements from area businesses. He pointed out that a good number of the businesses advertised were grocery stores. He suggested a comparison of how much businesses pay for advertising Tigard City Council Meeting Minutes - December 17, 2002 Page 2 (marketing to draw people to their stores) with the amount they would be asked to contribute for a street maintenance fee. 4. DISCUSSION OF URBAN RENEWAL FINANCING FUNDAMENTALS Community Development Director Hendryx introduced this agenda item, which is a continuation of the introductory discussion on urban renewal issues as a funding tool. Finance Director Prosser discussed the fundamental elements of urban renewal financing principles and a copy of his PowerPoint presentation highlighting key elements of his remarks is on file in the City Recorder's office. A key question is: Will growth occur in the area designated for an urban renewal district? If growth will occur anyway, then taxing districts will lose the revenue growth from the increased value. If growth would not have occurred, districts will have lost nothing (invest now for a higher return later). Mr. Prosser noted how Measure 50 has had impact on urban renewal districts. Urban renewal districts, for the most part, have been very successful in Oregon communities. City Attorney Ramis responded to a question from Councilor Scheckla and confirmed that Tigard's Charter provides that Tigard voters must approve an urban renewal district within the City limits and this includes any proposal for an urban renewal district proposed by Washington County that includes area located within the Tigard city limits. Council meeting recessed: 8:14 p.m. Council meeting reconvened: 8:23 p.m. 5. REVIEW FINAL SCHEMATIC DESIGNS FOR THE NEW TIGARD LIBRARY Library Director Barnes distributed a copy of the final version of the schematic designs prepared by SRG partnership. At the December 11 community meeting, the schematic designs were presented for public reaction. After the schematic designs have been approved, the project will move into the design development stage, which will result in detailed interior and exterior designs. 6. UPDATE ON THE COOK PARK EXPANSION MASTER PLAN PROJECT Public Works Director Wegner introduced this agenda item. Property Manager Roy presented the staff report. A copy of Mr. Roy's PowerPoint presentation highlighting key elements of his remarks is on file in the City Recorder's office. The overall implementation of the Master Plan is substantially complete. Tigard City Council Meeting Minutes - December 17, 2002 Page 3 Dedication of the Nicoll Brothers Fields will be held June 15, 2003. In response to a question from Councilor Scheckla with regard to allocation of SDC fees, City Manager Monahan explained that SDC fees are not earmarked for expenditure according to area. Each year, projects are prioritized in the capital improvement program and funds are allocated on a project basis. 7. BUSINESS MEETING 8. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Dirksen, to approve the Consent Agenda as follows: 8.1 Authorize the City Manager to Sign a Deed Dedicating Additional Right-of- Way along SW Gaarde Street at SW 117' Avenue - Resolution No. 02 - 82 The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 9. LOCAL CONTRACT REVIEW BOARD CONSIDER AWARDING THE CONTRACT FOR ARCHITECTURAL SERVICES TO DEVELOP THE FANNO CREEK PARK MASTER PLAN EXTENSION TO MURASE ASSOCIATES Public Works Director Wegner introduced this agenda item. Parks Manager Dan Plaza presented the staff report and requested that the Local Contract Review Board award the contract for architectural services to Murase Associates to develop the Fanno Creek Master Plan Extension. Murase Associates was not the low bidder, however, Mr. Plaza explained staff recommends the City retain Murase Associates for this bid award as they did an outstanding job in their interview and demonstrated an excellent grasp of the project. There were two other bidders that submitted lower bids than Murase; however, they did not demonstrate the abilities to handle a unique project such as this one nor were they at the same level as Murase. Motion by Board Member Moore, seconded by Board Member Scheckla, to award the bid to Murase Associates as recommended by staff. The motion was approved by a unanimous vote of the Local Contract Review Board Members present: Tigard City Council Meeting Minutes - December 17, 2002 Page 4 Board President Griffith: Yes Board Member Dirksen: Yes Board Member Moore: Yes Board Member Scheckla: Yes 10. COUNCIL LIAISON REPORTS: None. 11. NON AGENDA ITEMS Councilor Scheckla said he wanted to acknowledge all of the people at the City. He said the current Council has been very productive and had moved the community forward In a positive way. He thanked the citizens of Tigard for the opportunity to serve on City Council. City Manager Monahan thanked Councilor Scheckla for his years of service and support. 12. EXECUTIVE SESSION: Not held. 13. ADJOURNMENT: 9:18 p.m. aM54.;'h4 at eri a Wheatley, ity cor er Attest: (L Aa~~ - ZaX , agar ate: I: ADM\CATH CCK021217.DOC 'aM Tigard City Council Meeting Minutes - December 17, 2002 Page 5 AGENDA ITEM # .9- -FOR AGENDA OF December 17, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Presentation of Certificate of Recognition - Councilor Ken Scheckla PREPARED BY: Greer Gaston DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Mayor Griffith will present a Certificate of Recognition to Councilor Ken Scheckla for more than 16 years of service as City Councilor and Mayor Pro Tern on the Tigard City Council. STAFF RECOMMENDATION No action necessary. INFORMATION SUMMARY Councilor Ken Scheckla's term of office expires on December 31, 2002. To acknowledge Councilor Scheckla's service to the City of Tigard, Mayor Griffith will present a Certificate of Recognition to Councilor Scheckla during the December 17, 2002, Council meeting. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST None. FISCAL NOTES N/A \\TIG333\USR\DEPTS\ ADM\PACKET'02\20021217\ACKNOWLEDGE SCHECKLA AIS.DOC k ~ .I ~I 4'+ The City of Tigard, Oregon 4~ 1 presents this 1 Certificate of Recognition . 10M To r-M Kai Scbcckla 1 b ' I for outstanding service to the community and In recognition of the honor and esteem accorded him and as a remembrance by the Tigard City Council and City staff. 1 Record ofAccomplishzyaerits 4 • Tigard City Councilor 1977-1984, 1994-2002 • Mayor Pro Tem 1984 . Mayor's Youth Forum • Community Development Block Grant Policy 1 Advisory Board • Mayor's Appointment Advisory Committee , Washington Square Regional Task Force • Metropolitan Area Communications Commission e Housing Code Task Force ` e Budget Committee Signed this day of , 2002 Mayor Jim Griffith Council President Brian Moore Councilor Craig Dirksen Councilor-Elect Sydney Sherwood 4W Councilor-Elect Nick Wilson City Manager Bill Monahan q AGENDA ITEM #J FOR AGENDA OF December 17, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Street Maintenance Fee Public Process Results PREPARED BY: A.P. Duenas DEPT HEAD OK OP-4-.~ CITY MGR OK 6L / ISSUE BEFORE THE COUNCIL The Transportation Financing Strategies Task Force will present the results of the extended public process for the Street Maintenance Fee for Council discussion and direction. RECOMMENDATION Staff recommends that City Council review the possible implementation of the fee at a workshop session in February or March 2003. INFORMATION SUMMARY At the City Council meeting on September 17, 2002, Council extended the public process for the proposed Street Maintenance Fee by three months to allow more time for citizen awareness of the need for the fee and the benefits that would come from implementation and to provide an opportunity for the various businesses in Tigard to provide more input into the process. Council direction was to provide a report on the results of the public process at the workshop session on December 17, 2002. As part of the public awareness effort for the proposed fee, the City created a video production that has been airing frequently over the public access channel. The video emphasizes the need for timely maintenance of the City street system, and provides a summary of the benefits that would be achieved with implementation of the proposed Street Maintenance Fee. To provide an opportunity for additional public input, the Task Force conducted a public meeting on November 14, 2002 to discuss the fee with citizens and businesses and to receive input. The meeting was attended by approximately 20 people, most of them citizens. The public meeting was conducted in an open house format with stations established to provide information, answer questions, and to receive input on the proposed fee. A few citizens expressed their opposition to the fee using the recession as their reason for their objections. The written comments from the meeting are summarized and attached to this report. Nothing new surfaced as a result of the public meeting. The Task Force recommends that City Council review the possible implementation of the fee at a workshop session in February or March 2003. This would ensure that the two new City Councilors would have the opportunity to fully discuss the proposed fee before Council provides direction regarding possible implementation. If Council does provide direction to submit the fee for Council adoption, the adoption of the fee could be scheduled in April of 2003. The establishment of the fee would be by ordinance and the actual fee I'll 111 C 1111 amounts by resolution at that time. Should the fee be adopted in April 2003, the effective date for the fee would be set no earlier than July 1, 2003, the beginning of FY 2003-04. This would give the City of Tigard staff sufficient time to set up the fund and do the necessary work to ensure that the amounts can be incorporated on the utility bills without a glitch in the billing process. OTHER ALTERNATIVES CONSIDERED That Council decides to take no further action on the proposed fee. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Timely maintenance of the street infrastructure meets the Tigard Beyond Tomorrow goal of Improve Traffic Safety. The implementation of the Street Maintenance Fee meets the goal of Identify and Develop Funding Resources. ATTACHMENT LIST 1. Street Maintenance Fee Open House Comments 2. Submittal from the Oregon Grocery Industry Association representative 3. Letter from Nordstrom FISCAL NOTES None at this point. The implementation of the Street Maintenance Fee would provide funding for street maintenance, limited ROW maintenance, limited sidewalk maintenance, and street light and traffic signal system energy costs and maintenance. 1:\Eng\Gus\Council Agenda Summaries\Street Maintenance Fee Public Process Results.doc Street Maintenance Fee Open House November 14, 2002 Comments from the Public 1. 1 feel a flat fee is inherently unfair. We wouldn't tolerate a fiat utility fee based on average use nor a flat tax based on average income or average property value. 2. 1 also feel adamantly that any fees be approved by voters and that voters should live with the consequences of their choice. 3. Sidewalk policy: m 99W Driveways off collectors ® Capital outlay - new streets 4. 10% overhead versus cost allocation 5. Three vote rate increase (Council) 6. Dedicated Funds Uhp333UtWeplsler9W000-m1so projedsWreet malrtenance feeloomments smf open house n ember 14.0oe Submitted from the Oregon Grocery Industry Association Representative There are six key components that must be part of any funding mechanism: 1. The charge must be a fee, not a tax on property. 2. The fee rate must have parity between residential and commercial fee payers. 3. It should be based on a quantifiable standard that is easy for any fee payer to understand. 4. All projects should be prioritized and completed to the extent of funds available. 5. The total amount of the fees collected should be directly tied to the cost of the prioritized projects. 6. The fee should under go periodic review and be adjusted to reflect the completion of projects and the commencement of new projects. 0 NORDSTROM November 4, 2002 City of Tigard Mr. Gus Duenas L3125 SW Hall Blvd. Tigard, OR 97223 Re: Street Maintenance Fee Dear Mr. Duenas, This letter shall serve as Nordstrom, Inc.'s written opposition to the Street Maintenance Fee and we respectfully ask the City Council to disapprove such a fee. While we acknowledge the City of Tigard's need to protect its investment in the street infrastructure, we believe this fee is disproportionately assessed against businesses. We feel there is a more equitable manner to assess such fees for an investment that benefits all members of the community. Sincerely, LA~ Michelle Korb Store Manager Nordstrom Washington Square d i 9700 Southwest Washington Square Road, Tigard, OR 97223-4480 (503) 620-0555 www.nordstrom.com Aop% I%e Street Maintenance Fee dw A October 219 2002 CITY OF TIGARD Engineering Department 13125 SW Hall Blvd. Tigard, OR 97223 Phone: 503-639-4171 Fax: 503-624-0752 What is a Street Maintenance Fee? A Street Maintenance Fee (sometimes known as a Transportation Utility Fee, Road User Fee, or Street Utility Fee) is a monthly fee based on use of the transportation system and is collected from residences and businesses within a city's corporate limits. The fee is based on the number of trips a particular land use generates and is typically collected through the city's regular monthly sewer and water bill. It is designated for use in the maintenance and repair of the city's transportation system. Users of the road system share the costs of the corrective and preventative maintenance needed to keep the street system operating at an adequate level. What does a Street Maintenance Fee do? It protects a city's investment in the street infrastructure by providing revenue to maintain and repair the city streets. It allows the cost of the local road system to be shared among its users. Why is there a need for timely maintenance of city streets? Through timely maintenance of streets, cities are better able to provide safe roads on which people may travel. Studies have shown that pavement condition worsens at an increasing rate as the pavement gets older. Restoration of pavement near the end of its service life will typically cost 4 to 5 times more than rejuvenation performed in a timely manner. Why is the Street Maintenance Fee being considered in Tigard? The City of Tigard has approximately 140 miles of paved streets within the street system. Much of the street infrastructure is old and was not designed for heavy trucks and buses, which accelerate deterioration and greatly increase maintenance requirements. The City of Tigard's Pavement Management System reports a preventative and corrective pavement maintenance backlog of approximately $2 million dollars as of 1999. Since then, the street system has deteriorated further and needs to be addressed as part of a long-term program of corrective and preventative maintenance. The vast majority of the arterial, collector and neighborhood streets now require either pavement overlay or more costly reconstruction. The only funding source for maintenance of the City's street system is the State Gas Tax. The revenue from the gas tax pays for street maintenance and the energy and maintenance costs for the street lights and traffic signal systems Citywide. The gas tax has not been increased in a decade and an increase does not appear likely in the foreseeable future. The revenue from the gas tax remains relatively constant at $1.6 million dollars each year, but operating costs continue to rise. As these costs increase, the amount available from the gas tax revenues for pavement overlay and reconstruction continues to decrease. Without a significant increase, the gas tax can no longer be considered as a viable source of funding to fully address the City's street maintenance needs. It needs to be supplemented by additional funding sources for the pavement overlays, pavement treatments and reconstruction work that are necessary to keep the street system functioning satisfactorily. A Street Maintenance Fee is an alternative source of funding that can be implemented to help protect the City's investment in the street infrastructure through timely maintenance and repair. The Implementation of this fee was recommended to the City Council by the City's Transportation Financing Strategies Task Force, a citizen task force formed to evaluate and recommend to Council feasible alternative funding sources for street maintenance and street expansion needs. What coal would the Street Maintenance Fee cover and how much total revenue would be generated? The following are the maintenance elements included in the study together with the target amounts to be funded through the Street Maintenance Fee: • Street Maintenance - $800,000. This amount assumes that most of the funds collected would be used annually for street maintenance purposes with a small reserve set aside for future reconstruction of certain streets as that reconstruction becomes necessary. • nights-of-Way Maintenance - $270,000 • Sidewalk Maintenance - $90,000 • Street Light and Traffic Signal System Maintenance -$445,000 • Total for all four maintenance elements: $1,605,000 What is the scope of work for each of the maintenance elements? • Street Maintenance - Preventative and Corrective Maintenance of all City streets. This includes routine work such as pothole patching, crack sealing, street storm drainage maintenance, and digouts, as well as the more costly pavement overlays, slurry seals, and reconstruction of the street structural section. The City's street crews perform the routine maintenance work year-round. The long-term program for annual maintenance of the City streets appiys pavement overlays, thin-lift overlays, and slurry seals combined with street reconstruction as needed. This program addresses arterials, collectors, neighborhood routes, and local streets as four separate categories all requiring appropriate levels of maintenance. The arterial and collector streets handle higher volumes of traffic and typically require more attention. The neighborhood routes and local streets handle lesser volumes and would be expected to deteriorate at a slower rate. The revenue to be derived from the Street Maintenance Fee would be primarily directed to implementation of the long-term maintenance program, and preparatory work for those projects as performed by the City's street crews. • Rights-of-Way Maintenance - Maintenance of between the sidewalk and the right-of-way line on collector streets with limited direct access from adjacent subdivisions. • Sidewalk Maintenance - Maintenance of sidewalk on collector streets Citywide. This would involve replacement of sidewalk panels that pose a tripping hazard and routine maintenance of the sidewalks annually. • Street Light and Signal System Maintenance - Maintenance and power costs of all streetlights Citywide. Maintenance and power costs on all traffic signal systems and crosswalk lighting systems under City jurisdiction. How Is the Street Maintenance Fee for Tigard determined? An inventory of all the existing uses on occupied parcels in the City provided the starting point for calculating the proposed Street Maintenance Fee rates for the City of Tigard. The Institute of Transportation Engineers (I TE) trip generation rates were then used to determine trip generation values for each use. Residential and non-residential groups were established to help generate a maintenance fee rate to be applied to each group. The trip generation rates for non- residential uses most commonly are "number of trips per thousand gross square feet of building per day." Other assignments are for those uses that do not depend upon the size of the building, such as Gasoline/Service stations, which are assigned trips per vehicular fueling positions per day. Adjustments were made to the trip generation rates to account for pass-by trips. Pass-by trips are intermediate stops on the way from an origin to a primary trip destination without a route diversion. The groupings take into account the net trip generation rates after factoring in pass-by trip information. The final grouping includes two residential groups and four non-residential groups summarized as follows: • Single Family (Detached) • Multi-family • Group 1 0 to 20 trips per unit • Group 2 Greater than 20 to 100 trips per unit • Group 3 Greater than 100 up to 400 trips per unit • Group 4 Special group for parks, cemeteries and golf courses. What are the rates that each of the groups would be expected to pay? Summary of Fees for All Maintenance Elements Land Use Street ROW Sidewalk Street Light and Total Monthly Category Maintenance Maintenance Maintenance Signal S stem Maint. Charge per Unit Single Family $1.2639 $0.4266 $0.1422 $0.7031 $ 2.54 (per house Multi-Family $0.8756 $0.2955 $0.0985 $0.4871 $ 1.76 (per unit Group 1 1.0341 0.3490 0.1163 0.5752 2.07 Group 2 5.5315 1.8669 0.6223 3.0769 11.10 Group 3 26.778 9.0377 3.0126 14.8954 53.72 Group 4 0.3570 0.1205 0.0402 0.1986 0.72 What amounts would the citizens and businesses expect to see on their utility bills? The proposed residential rates for single family houses and multi-family dwellings are $2.54 and $1.76 per month respectively. The rates for the businesses would depend on the group that each business falls into and the size of the business. Specific information can be obtained upon request from the City of Tigard or check our web site at www.ci.tieard.or.us. How would a Street Maintenance Fee be implemented? City Council has the authority to establish the Street Maintenance Fee and initiate that fee by Council action. The establishment of the fee would be by ordinance and the rates to be charged would be by Council resolution. How noon could the Fee be established and when would amounts appear on the utility bills? City Council has decided to extend the public process for the Street Maintenance Fee. A public meeting has been scheduled for November 14, 2002 to discuss the fee with citizens and businesses. Council discussion of the results of the meeting is scheduled for the Council meeting on December 17, 2002. Any action on implementation of the fee would most likely be scheduled for early 2003. If Council does approve implementation, the effective date for the fee would be set several months after Council action. This would give the City of Tigard sufficient time to set up the fund and do the necessary work to ensure that the amounts can be Incorporated on the utility bills without a glitch in the billing process. How can I calculate any monthly (payment? The monthly payment for each land use category Is calculated by taking the rate established multiplied by the number of units. A single family residence and each unit in a multi-family building would pay the monthly rate shown in the fee table. For a single family residence, the rate would be $2,54 per month, and for each unit in a multi-family structure, the rate would be $1.76 per month. A land use category that falls into the non-residential groups would compute the monthly payment by multiplying the group rate that they fall into by the number of units for their particular use. Some examples are shown as follows: • Example 1: A medical-dental office building falls into non-residential group 2. The unit of measure is 1,000 square feet of gross floor area. Assuming the office building has 10,000 square feet of gross floor area, the multiplier would be 10,000/1,000 = 10. The group rate of $11.10 multiplied by 10 equals $111.00 per month. • Example 2: A movie theater falls into non-residential group 3. If the theater has 6 screens, the monthly rate for that theater would be the group rate of $53.73 per month multiplied by the 6 screens equals $322.38 per month. • Example 3: A 24-hour convenience market falls Into non-residential group 3. If the market has 5,000 square feet of gross floor area, the monthly rate for that market would be the group rate of $53.73 per month multiplied by 5 (5,000/1,000) to produce a monthly bill of $268.65. Contact Person: Agustin P. Duenas, P.E. City Engineer City of Tigard 13125 SW Hall Boulevard Phone: (503) 639-4171 x2470 Fax: (503) 624-0752 Email: ;us Rmci.tigard.onus tWg777wsMepts\org~gus\sti eel melntemnee leeWN kequoMly sekod questlonrnewslettet lamrrl updated 10-21.02,doo CITY OF TIGARD LM M_ AGENDA ITEM # FOR AGENDA OF: December 17.2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Urban Renewal Financing Fundamentals V W PREPARED BY: Barbara Shields/Craig Prosser DEPT HEAD OKJ CITY MGR OK ISSUE BEFORE THE COUNCIL Continuation of the introductory discussion on urban renewal issues as a funding tool. Craig Prosser, Finance Director, will discuss the fundamental elements of urban renewal financing principles. STAFF RECOMMENDATION No action necessary. Informational briefing only. INFORMATION SUMMARY At the August 20, 2002 City Council meeting, Oliver Norville and Tim Ramis discussed the fundamental elements of urban renewal. The presentation included the following issues: 1) Authority to form an urban agency; 2) Procedure in creating an urban renewal district; 3) Urban renewal plan; 4) Governance and administration of urban renewal agencies; 5) Urban renewal advisory boards; 6) Urban renewal projects; 7) Tax increment financing. At the September 17, 2002 Council meeting, Tim Ramis continued the presentation on the legal aspects urban renewal, including the concept of "blight", urban renewal feasibility study and plan, and urban renewal plan adoption process. The December 17, 2002 presentation will focus on the use of tax increment financing to fund improvement projects. The briefing will cover the fundamentals of Urban Renewal financing (how the money is collected) and issues relating to the use of the money and issuance of tax increment bonds to finance projects. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management Goal #2: Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST None. I:\lrpln\barbara\Ur\12-17-02 Urb Renewal AIS.doc FISCAL NOTES N/A I:\lrpln\barbara\Ur\12-17-02 Urb Renewal AIS.doc Urban Rtf I IewaB Finances City of Tigard December 17, 2002 Craig Prosser Finance Director 1 ~~t ale/ t e sse~~~rs to d bl Coun~l (,ue. Value asst er~Y to)(es 1! - laV, o pr SQL • b~I type Of ~~e~~~d ed for calcu (per Measur h this varies ® rtY, uS Va1ue th®ul rope uai Market arket value Strta not )/O o 1ec~ ,twin' Does ~ of out 7Q° ° ommercial, erg Curree (residential, value of P-r% a$~ien of the prop of firm - -T,re Assess tl1e date 'Strict as of district) ® FrP z ~enevW d► counw ° school urba ct. er ti aX~ng distracts (i.e• distf ~ ,t change eeen.tbe t Does to the var+er tions• eveClCe b ties \,NWWICR ® Saxes eo r normal op -the d~'~ f r©pe~.e for th ed valuer se value ®P rban ~~es~ e ~go7 ~a nation of the u W re~ slue and.th , Ct. the impleme ® SSessed ~ ewal d~stC~ al agerO for z A an urban den the urban renew .TaXe5 9k to rene Ni p s (cont'd) uen cted from the money e®lle nt o f tax new al district. - fhe am° Of an urban re ra lt~~rx Ssossed value ental ~ T l A the Tnore'm ncrementa faxes appl►ed to duce revenues ~ - al district to pro ~rax c~`e~~~~ urban renew renewal plan ►n taxing ® -Value Of an on of the urban e 0 ate of all overlap P 9 levies. ~sseS,s prementatl manent tax r o tlon for the irn al to the per edneSs or for local g Generally, equ indebt rates for bonded scant to jurisdict~ ions. tax ed pur merit Does n° ,al agency form the enhance to nt a plan for and 'gnpleme is arF;a. to develop ed geograph state law al of a Din (or renew 3 process an Urban Renewal District -develop an ■ Form that can be spent Urban Renew al Phan ent money o Limit the amount -fax nWill be built e Describe the projects value in the Assessor "freezes" base asses~~d ~ district ictions continue to collect their d juris a~Wnata eon the frozen base 4 ,soft Vrocess (C°ntd) . remental rate applied to the Inc are given to revenues ~ Consolidated tax d the result►n9 value, an assessed al agency rban renew the u be used for and seine s can only t service, a gent f and gis o,jndebtedness ts, debt incretr ~api~al C dMintstrat' ~ve P+®s~,s e®stsa. a operating gannet be used tor ent funds Is (increrrr )uts'de the G trict ® ds cannot be used ® increment f un `fax inc NOW- ?,ene,Wal? tot Urban Who Pays the urban renewal own re spou scde of the on prope ties within impact Only Properent taxes increm the distr~~ cannot change An urban renewal district does not and e distrl~ pay the prope~Y ~X rate and outside ~ value Within the district the increme~ ~ewa1 agency) inside ■ propefil ° e~ tax rate ep ace else (to the urban the dist~~ lust go 50 d levies and locate t~jevies1eS are not used to Taxes frnmt e rake for tax enure determine 6 yalo? for Urban Ile"' Who s NJNY (contd) . taxes on the rstrrCt ® collect therr s continue t losses. in9 d .0 out_of-poCket . fax frozen base from growth in . taxes fr • ° sdretr®r~s. forego e of the drstrrCte °f~xr~g ]urr ring the life ed Value du d anY\Nay► assess have occurred ~ueStro ut hat growth roWth WOO ° ~®u1d t little Question hive been or Would there the 6 strict? Istrict7 ay, taxing districts will have to have occurred an value. If growth would growth from the increased he revenue will have lost n°thing. t occurred. districts 7 ® if growth would not have usift a Urban Renewal Districts can borrow against future tax collections ■ Provides up-front cash to jump-start projects ■ Relatively sure revenue stream Requires economic studies and pro formas Constitutes debt of the agency NOT of the City (though there may s be a "moral" pledge of City support) 8 AGENDA ITEM # 6" FOR AGENDA OF December, 17 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Final approval of schematic design PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK~ ISSUE BEFORE THE COUNCIL Final review of schematic designs for new library. STAFF RECOMMENDATION Staff recommends acceptance of final version of schematic designs. INFORMATION SUMMARY On May 21, 2002, Tigard voters passed a $13 million bond measure for the construction of a new library of approximately 47,000 square feet. This amount will pay for land acquisition, the designing, building and furnishing of the new library, parking and related street improvements. The site of the new library is a 14.7-acre property located along Hall Boulevard near O'Mara Street. During the past two months, SRG Partnership has worked closely with staff and the public to revise and refine the schematic designs for the new library. On Nov. 18, the New Library Resource Team reviewed the latest version of the designs and commented on them. The Council received an update on the progress of the plans on Nov. 19 and an update on the overall project on Dec. 10. At the December I1 Community meeting, the schematic designs were presented for public reaction. At this meeting staff will present the final schematic designs to the Council for approval-along with a description of public comments received at the Dec. 11 meeting. After the schematic designs have been approved, the project will move into the design development stage, which will result in detailed interior and exterior designs. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTI DN COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST FISCAL NOTES N/A AGENDA ITEM # FOR AGENDA OF 12-17-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update to Council on the Cook Park Expansion Master Plan Project PREPARED BY: John Roy DEPT HEAD OK A1- CITY MGR OK C~ ISSUE BEFORE THE COUNCIL Staff will make presentation to update the City Council on the Cool_ Park Master Plan expansion status. STAFF RECOMMENDATION No action is necessary by Council. INFORMATION SUMMARY On June 12, 1997, City Council adopted the Cook Park Expansion Master Plan and in November of 1997 Council directed staff to implement the Master Plan Expansion. The work of implementing the Master Plan Expansion began in the spring of 1998 with the initial bid award for engineering & design serviccs being awarded on August 11, 1998. The overall implementation of the Master Plan is substantially complete. Staff will be presenting a Power Point presentation to Council identifying the various components and expenditures associated with the Master Plan Expansion Project to date. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Completion of the Cook Park Master Plan Expansion will have helped to achieve the City's goal of developing a community wide partnership, developing and utilizing existing park facilities and properties, develop interest and representation for non-athletic recreational needs, and educating partners/citizens regarding community recreation needs and available facilities. ATTACHMENT LIST N/A FISCAL NOTES Fiscal information will be provided at the time of the presentation. COOK PARK EXPANSION MASTER PLAN PROJECT WHAT HAVE WE ACCOMPLISHED? f'y Four acre wettand d K'ctlaod viewing gazebo Butterfly garden Regional trail connection - - ~i - Soft trails A i+ s~ v-~''' CCQMPd~ :g ACCOMPLISHMENTS die.: ,~*s .0tk-.A~'e..gmergency acces''sroad SpQr,Gst141~ t ~••yy,,~~~~ ,t'v..~`.~,. t, d ,r,, t::. C' str l"tililies, bnew/ on fo Ra ~ t i ParWng 601211s) re troom4acllltylet rive [sou; 1 I Recycled wat Une ° ja° ? .>Y .taaea,•aa rive r r.s.a to r+ .e . f x •->2 In ntenauce building w/sports league storage` IPfrastructlre t t•S+e f u a=k . Bishop-Scht:cicfa maid-use pavilion Irrlgatioaaundscapfq ^3 otylot playground i7 t w . r. ' t J { rs.? 7 17, Mw Anik, ,j Bering & Professional Fees: $378,410 Misc. Costs Associated w{Project:- $133,163., . Contractor Fees: $2,236,440 Total of All Costs Incurred to Date: $2,748,015 1 FUNDING SOURCES Cook Park Expansion Master Plan Dedication Ceremony To He Ileld On June 19, 2003 • Tupling Donation • ORPA Grant t • OECDD Loan ny • Park SDCs • Atfalad a.n..lycuano~akw.. alYpJtYwW~ MW14tf,, r."U" oWk.du s 2 AGENDA ITEM # FOR AGENDA OF _ December 17, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ' ISSUE/AGENDA TITLE Rig-ht-of-way dedication at the intersection of SW Gaarde Street and SW 1170' Avenue. 49 PREPARED BY: G. Berra DEFT HEAD OK CITY MGR OK L V ISSUE BE ,ORE THE COUNCIL Shall City Council dedicate additional right-of-way at the intersection of SW Gaarde Street and SW 117`h Avenue? STAFF RECOMMENDATION That City Council approve the attached resolution authorizing the City Manager to sign the attached Dedication Deed. INFORMATION SUMMARY On October 23, 2001, City Council authorized the purchase of a residential lot and house at the southeast corner of SW Gaarde Street and SW I I7`h Avenue to provide additional right-of-way for proposed streets improvements to be constructed through the Gaarde Street Improvements - Phase 2 project of the FY 2002 - 2003 capital improvement program. The project will widen SW Gaarde Street between SW 121st Avenue and SW Pacific Highway to three lanes with bike lanes and sidewalks. Construction is scheduled to begin in the spring of 2003. The attached proposed dedication deed creates an additional two feet of right-of-way width along the northern property line of the lot for the proposed street improvements. The remaining land and house will be offered for sale following execution of the requested right-of-way dedication. OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST i Proposed Resolution Ey.h;hit 1: Dedication deed Exhibit A: Legal description and map Warranty Deed Exhibit A: Legal Description FISCAL NOTES Not applicable OENG\2002-2003 FY CIP\G=rdc-Phase 2\council packet\12.17-02 Right-or-way dedication AIS doc Return Recorded Document To: City Hall Records Department, City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 File No. .3a 3 WARRANTY DEED This Warranty Deed is in addition to and correction of that certain Warranty Deed Between SUZANNE R. S)LAVICH and TODD ST. JOHN ("Grantors") and the City of Tigard ("Grantee") recorded in the official records of Washington County, Oregon as instrument number 2001-112166, on October 31, 2001, (the "Prior Deed"). In addition to the estate conveyed by the Prior Decd, Grantor conveys and warrants to Grantee all right, title and interest now or hereafter held or obtained by Grantor, including, but not limited to, any and all reversionary interests and rights of entry, in the following describe real property (the "Property"): Sec Attached Exhibit "A" The Property is conveyed without reservations of rights or encumbrances of any nature. The true consideration for the convey consists of value promised and given. THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS BEFOR SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY APPROVED USES AND TO DETERMINE ANY LM41TS ON LAWSUJ.TS AGAINST FARMING OR FOREST PRACTICES AS DEFINED IN ORS 30.930. -174 Dated this -ram- day of G ORS: ~2L -fl c Vq 30 I~gb-pma1f ~ 9702 Mailing Address City, State Zip Signature Mailing Address City, State Zip STATE OF OREGON )5s CONTY OF This instruff cn acknowlg&W fo me on by 4 kl-; le~ OFFICIAL SEAL LYNDA R. TDLAND NOTARY RKIC-OREGON Xosf-zf X COMMISSION NO. 332146 N ryPublic *my COMMISSION IWIRES APRIL 19, 2004 9 . My Commission expires: Accepted on behalf of the City of Tigard this, 26b 2 - day of Q f City Engineer EXHIBIT "A" A tract of land situated in the Northeast one quarter of the Northwest one quarter of Section 10, Township 2 South, Range 1 West of the Willamette Meridian, in the City of Tigard, Washington County, Oregon, more particularly described as follows: Beginning at a point on the South line of County Road No. 411, (Gaarde Road) South 89° 41' West, 346.5 feet and South 00° 26' West, 20 feet from the Northeast corner of the Northwest one quarter of Section 10, Township 2 South, Range 1 West of the Willamette Meridian, Washington County, Oregon: thence S 00° 26' West 187.5 feet; thence North 891 34' West 85.93 feet to its intersection with a curve to the left whose chord bears North 12° 45' 38" East having a radius of 65 feet and a central angle of 24° 39' 36"; thence right along the arc of said curve to the left, a distance of 27.98 feet; thence North 00° 26' East 160.38 feet to a point on the South line of County Road No. 411(Gaarde Road); thence North 89° 41' East along the South line of said County Road No. 411, 80 feet the place of beginning; EXCEPTING THERFROM that portion of land conveyed to the public, as described in Deed recorded December 31 1998 as Recorder's Fee No. 98148932; ALSO EXCEPTING THEREFROM that portion of land conveyed the public, as described in Deed recorded December 31 1998 as Recorder's Fee No. 98148933; Bill MEMORANDUM TO: Gus Duenas, City Engineer FROM: Cathy Wheatley, City Recorder RE: Resolution No. 02-82 - Dedication Deed - Additional Right of Away Along SW Gaarde at 117th Avenue DATE: December 18, 2002 Gus, attached is a certified copy of Resolution 02-82 with the originally signed Exhibit "1" that was approved by the Tigard City Council at its December 17, 2002, Council meeting. The City Manager signed the deed and now it is ready for the City Engineer's signature and then it will be ready for recording with the County. Attachment I:WDM\CATHY\MTG-DIST\021217 RES 02-82 DEED GAARDE @ 117.DOC -to C4 us ( 102- c/o AGENDA ITEM # q FOR AGENDA OF 12-17-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Bid Award Fanno Creek Park Extension Master Plan Contract Award 6tO ii~ t~-X- PREPARED BY: Dan Plaza DEPT HEAD OK CITY MGR OK `Z; V~ ISSUE BEFORE THE COUNCIL Local Contract Review Board is being asked to award a contract for architectural services to develop the Fanno Creek Park Master Plan Extension. STAFF RECOMMENDATION Staff recommends that Local Contract Review board award the contract to Murase Associates. INFORMATION SUMMARY In May of 2002 the City of Tigard voters approved a $13 million bond measure to be used for the construction of a new library. Based upon this action, the City sought proposals from landscape architectural/park planning firms for the development of a Park Master Plan for the Fanno Creek Park extension. The entire site is 14.7 acres with the new library being built on 5 acres. The remaining 9.7 acres are to be developed as an extension of Fanno Creek Park, which is a linear park, dedicated to the passive use of green space and trails. A citywide community meeting was held on March 5, 2002 to ascertain public input on how they would like to see this site developed and landscaped. Currently there is a Library Design Team focusing on the construction of the Library building and a Park Master Plan group charged with the development of a plan to develop the extension of Fanno Creek Park. The project will consist of, but is not limited to: Development of natural areas Planting/restoration/preservation/enhancement a Exterior landscaping i Outdoor community gathering places ■ Trails - both hard and soft surface Trail alignment to Fanno Creek Trail - on/off-site ■ Vista areas to include benches/tables Signing/labeling flora and fauna; ■ Designing for wildlife habitat corridors and endangered species, if any ■ Blending/connecting to Fanno Creek Park behind City Hall 0 Developing and conducting a public input process including meetings with the public to review draft plans. In all, eight firms responded to the City's Request for Proposals. The fees ranged from $11,540 to $36,750. We interviewed the four firms with the low bids as follows: ■ Beighley Associates $11,540 Perron Collaborative $25,400 Murase Associates $26,397 ■ Green Works $29,802 The low bidder, Beighley Associates, did not demonstrate the abilities needed to handle a unique project such as this one, with all the various sensitivities involved, such as: • Development of natural areas, ® Designing for wildlife habitat and endangered species, if any, • Planting, restoration, preservation, enhancement of wetlands, floodplains, etc., ® Ecological studies, and threatened and endangered species, geotechnical and environmental engineering and hydrological services. It is recommended that the City retain Murase Associates to do the Fanno Creek Park Extension Master Plan. This firm did an outstanding job in the interview and demonstrated an excellent grasp of the project. The Murase team consisted of four team members who were all in attendance. The team will consist of Bob Murase, Dan Jenkins-Project Manager for Murase Associates, Ronald Rathbum, Ph.D. from Engineering and Environmental Solutions, and Matthew J. Dolan, P.E. from kpff Consulting Engineers. Each of the team members participated in the interview and they were all quite impressive, particularly Dr. Ronald Rathbum. He demonstrated expert technical knowledge in the areas of natural resources, ecological studies, threatened and endangered species, permitting, geotechnical and environmental engineering and geological/hydrological services. The City of Wilsonville City Manager was listed as a reference for Murase. Wilsonville had a project that Murase worked on which was similar to the Fanno Creek Park Extension project. The City Manager had high praise for Bob Murase and his firm. She said that Murase has designed four parks for the City of Wilsonville. She stated that Murase does beautiful work and that they are very good people to work with. She also said that their project manager, Dan Jenkins, is a great Project Manager and he is a great person to work with. It is significant to note that Murase Associates has worked with SRG in the past and their team member, kpff Consulting Engineers has worked with both SRG and Green Works. OTHER ALTERNATIVES CONSIDERED Council not award contract for development of Fanno Creek Park Extension Master Plan. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Urban and Public Services #1, ".providing opportunities for the Tigard Community." Council Goal #2, "Acquire and develop parkland" ATTACHMENT LIST N/A FISCAL NOTES The cost for the master plan services is $26,397. Funds for this project are in the Parks SDC Fund-Park Development-$100K.