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City Council Packet - 12/10/2002TIGARD CITY COUNCIL MEETING December 10, 2002 COUNCIL MEETING WILL E TELEVISED H:UEANNIEUDOCS%CCPK r1 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Mayor's Agenda PUBLIC NOTICE: CITY OF TIGARD OREGON Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated; it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impainnents; and 9 Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - December 10, 2002 page 1 AGENDA TIGARD CITY COUNCIL MEETING December 10, 2002 6:30 PM Y STUDY SESSION > REVIEW OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION INTERGOVERNMENTAL AGREEMENT (See item 4.3 on the consent agenda) EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor negotiations under ORS 192.660(1 d). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any Information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council & Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8r Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items COUNCIL AGENDA - December 10, 2002 page 2 7:35 PM 2. RECOGNITION OF TYLER HOLMGREEN FOR HIS EAGLE SCOUT LEADERSHIP SERVICE PROJECT ® Mayor Griffith Mayor. Hats off to Tyler Holmgreen for an outstanding job of reconstructing habitat along Derry Dell Creek! Tyler contacted the City last summer seeking an Eagle Scout project. A stream rehabilitation project was identified and Tyler was ready to "dig in." The native plants in the area were over run by blackberries and ivy. Soil along the stream was falling into the creek and adding sediment to the water. The area needed a lot of work! The project took two "working weekends" in addition to many hours spent in the meetin& designing and planning phases of the project. Thanks to Tyler the creek bank has been stabilized, birdhouses were added, and a cedar chip.pathway complete with a viewing bench has been installed. Tyler and his crew of volunteers spent about 200 hours transforming the creek into a beautiful natural area for the community to enjoy. 1 wish to thank Tyler for his outstanding contribution by presenting him with this certificate of recognition. Thank you Tyler! 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes for November 12 and 19, 2002 COUNCIL AGENDA - December 10, 2002 page 3 4.2 Receive and Pile: a. Council Calendar b. Tentative Agenda C. Canvass of Votes for Mayor and City Councilor Positions from the November 5, 2002 Election 4.3 Approve a Revised Intergovernmental Agreement for the Metropolitan Area Communications Commission - Resolution No. 4.4 Appoint Tom Woodruff to the Budget Committee - Resolution No. 4.5 Reappoint Scot Sutton and Appoint William "Bill" Haack to the Planning Commission and Appoint Rex Caffal as an Alternate to the Planning Commission - Resolution No. Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 5. UPDATE ON THE NEW TIGARD LIBRARY a. Staff Report: Library Staff b. Council Discussion COUNCIL AGENDA - December 10, 2002 page 4 8:00 PM 6. CONSIDER A RESOLUTION ADOPTING THE LOCAL SERVICE TRANSIT ACTION PLAN a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. Councilor. I move for adoption of the proposed resolution. Councilor: I second the motion. Mayor: Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. " Councilors: Mayor: All of those opposed to adopting Resolution No. , please say "nay. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. COUNCIL AGENDA - December 10, 2002 page 5 8:20 PM 7. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE URBAN SERVICE AGREEMENT RELATED TO SENATE BILL 122 ON BEHALF OF THE CITY a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. Councilor: I move for adoption of the proposed resolution. Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. please say "aye. " Councilors: Mayor: All of those opposed to adopting Resolution No. please say "nay. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. COUNCIL AGENDA - December 10, 2002 page 6 8:35 PM 8. CONSIDER A RESOLUTION ENDORSING PROJECTS FOR THE "04-07 METRO TRANSPORTATION IMPROVEMENT PROGRAM" APPLICATION AND AUTHORIZING THE APPLICATION a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. Councilor. I move for adoption of the proposed resolution. Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. " Councilors: Mayor. All of those opposed to adopting Resolution No. , please say "nay. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. COUNCIL AGENDA - December 10, 2002 page 7 8:55 PM 9. CONSIDER A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT TO CONDUCT A JOINT REVIEW OF QWEST AND VERIZON FRANCHISE FEES PAID AND TO COLLECT BASE DATA a. Staff Report: Finance Staff b. Council Discussion C. Council Consideration: Resolution No. Councilor. I move for adoption of the proposed resolution. Councilor: I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) Mayor. Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. if Councilors: Mayor. All of those opposed to adopting Resolution No. , please say "nay. " Councilors: Mayor. Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. COUNCIL AGENDA - December 10, 2002 page 8 9:05 PM 10. INFORMATIONAL PUBLIC HEARING - CONSIDER A FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT O'MARA STREET) a. Open Public Hearing b. Staff Report: Engineering Staff C. Public Testimony d. Council Discussion e. Staff Recommendation f Close Public Hearing g. Council Consideration: Resolution No. Councilor. 1 move for adoption of the proposed resolution. Councilor.- I second the motion. RESOLUTION NO. 23 (SW Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder. (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. , please say "aye. It Councilors: Mayor. All of those opposed to adopting Resolution No. , please say "nary. " Councilors: Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. COUNCIL AGENDA - December 10, 2002 page 9 9:15 PM 11. INFORMATIONAL PUBLIC WEARING - CONSIDER A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (SW CARMEN STREET) a. Open Public Wearing b. Staff Report: Engineering Staff C. Public Testimony d. Council Discussion e. Staff Recommendation f. Close Public Wearing g. Council Consideration: Resolution No. Councilor. I move for adoption of the proposed resolution. Councilor. I second the motion. Mayor. Will the City Recorder please read the number and title of the Resolution. City Recorder: (Reads as requested.) Mayor: Is there any discussion? Mayor (after discussion): All of those in favor of adopting Resolution No. ,please say "aye. to Councilors: Mayor: All of those opposed to adopting Resolution No. , please say "nay. " Councilors: Mayor. Resolution No. _(is adopted or fails) by a (unanimous, or however votes were split) vote. 9:25 PM 12. COUNCIL LIAISON REPORTS 9:30 PM 13. NON AGENDA ITEMS COUNCIL AGENDA - December 10, 2002 page 10 9:35 PM 14. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any Information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:40 15. ADJOURNMENT I:WD WCATHYICCA1021210.DC C COUNCIL AGENDA - December 10, 2002 page 11 Agenda Item No. 31 Meeting of / • a 8. O 3 COUNCIL MINUTES TIGARD CITY COUNCIL MEETING December 10, 2002 Mayor Griffith called the meeting to order at 6:32 p.m. Council Present: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 6:32 p.m. to discuss labor negotiations under ORS 192.660(l d). Executive Session concluded at 7 p.m. ; Council convened into the Study Session. a STUDY SESSION ➢ REVIEW OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION INTERGOVERNMENTAL AGREEMENT (See item 4.3 on the consent agenda) Assistant to the City Manager Newton reviewed the proposed changes to the Intergovernmental Agreement. The proposed changes are summarized in the Council Agenda Item Summary, which is on file in the City Recorder's office. ➢ ADMINISTRATIVE ITEMS The Council goal-setting meeting is scheduled for January 6, 2002. It will begin at noon and be held in the Red Rock Creek Conference Room. The December 17, 2002, Council meeting will be a workshop and a business meeting. (Note: No meeting will be held on December 24, 2002) Council and staff liaison matrix was distributed to the City Council. The street maintenance fee discussion on public process results is scheduled for the December 17, 2002, City Council meeting. Letters received since the compilation of the Council packet materials will be forwarded to the Council in its December 13 Council newsletter. Council decided it would consider the request from the League of Oregon Cities for a voluntary contribution toward PERS-related projects during the non-agenda portion of tonight's business agenda. Council members will advise the Mayor if they are interested in serving on the Public Safety Coordinating Council. Tigard City Council Meeting Minutes - December 10, 2002 Page 1 Mayor Griffith gave a brief report on his attendance at the National League of Cities. He asked those who attended to send materials to staff that they collected at the conference that would be of benefit to the City. Councilor Scheckla reported to the City Manager that a number of street lights were not working along Pacific Highway. The new Haggens grocery store is scheduled to open in February. Council meeting recessed at 7:21 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council & Local Contract Review Board meeting to order at 7:34 p.m. 1.2 Roll Call: Mayor Griffith, Councilors Dirksen, Moore, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications 81 Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: City Manager Monahan advised that the Council will consider the request from the League of Oregon Cities about a voluntary contribution for PERS-related projects during the non-agenda portion of the meeting (see Item No. 13). 2. RECOGNITION OF TYLER HOLMGREEN FOR HIS EAGLE SCOUT LEADERSHIP SERVICE PROJECT Mayor Griffith presented a certificate of completion to Tyler Holmgreen for his Eagle Scout Leadership Service Project near Derry Dell Creek and Pathfinder Trail in Tigard. Mr. Holmgreen thanked several members of staff for their assistance to him on this project. 3. VISITOR'S AGENDA Paul Brems, Tigard High School Student Envoy to the City of Tigard, reviewed upcoming leadership events at the high school. Cleon Cox 111, 12580 SW Ash Avenue, Tigard, Oregon reported concerns about speed humps in general and, in particular, with a speed hump on Frewing Street, which he said was too high. He suggested the City reevaluate the speed hump program. After Council discussion, City Manager Monahan advised he would ask the Engineering Department to evaluate the Frewing speed hump and to review the traffic-calming program. 3. CONSENT AGENDA: Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt the Consent Agenda as follows: Tigard City Council Meeting Minutes - December 10, 2002 Page 2 4.1 Approve Council Minutes for November 12 and 19, 2002 4.2 Receive and File: a. Council Calendar b. Tentative Agenda C. Canvass of Votes for Mayor and City Councilor Positions from the November 5, 2002 Election 4.3 Approve a Revised Intergovernmental Agreement for the Metropolitan Area Communications Commission - Resolution No. 02 - 73 4.4 Appoint Tom Woodruff to the Budget Committee - Resolution No. 02 - 74 4.5 Reappoint Scot Sutton and Appoint William "Bill" Haack to the Planning Commission and Appoint Rex Caffal as an Alternate to the Planning Commission - Resolution No. 02 - 75 The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 5. UPDATE ON THE NEW TIGARD LIBRARY Library Director Barnes presented the staff report on this item. During the past month, SRG Partnership has worked closely with staff and the public to revise and refine the schematic designs for the new library. Council was updated on the progress of the plans on November 19. On December 11, schematic designs will be presented to the public and the People's Choice Arts Awards Contest will be presented to winners. Final schematic designs will be reviewed by the Council on December 17. 6. CONSIDER A RESOLUTION ADOPTING THE LOCAL SERVICE TRANSIT ACTION PLAN Community Development Director Hendryx introduced this agenda item, which also pertains to a Council goal. Associate Planner Julia Hajduk presented the staff report. Ms. Hajduk reviewed the criteria, weighting and priority ranking of routes. The priority routes are listed in the staff report. Council asked questions regarding how soon changes could be expected for improved or additional bus routes. Ms. Hajduk advised it would probably take more than five years before new routes would be added but changes to hours of service and adding more buses to existing routes might Tigard City Council Meeting Minutes - December 10, 2002 Page 3 occur sooner. This plan will serve as a guide for future discussions with Tri Met to work toward increasing ridership on existing services and for the City to identify necessary actions to prepare for future ridership opportunities. Motion by Dirksen, seconded by Councilor Moore, to adopt Resolution No. 02-76. RESOLUTION NO. 02-76 - A RESOLUTION ADOPTING THE LOCAL SERVICE TRANSIT ACTION PLAN. The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 7. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE URBAN SERVICE AGREEMENT RELATED TO SENATE BILL 122 ON BEHALF OF THE CITY Community Development Director Hendryx introduced this agenda item and presented the staff report. Senate Bill 122 requires counties to coordinate service provider agreements for urbanizable areas to identify who the ultimate service provider will be. A signed urban services agreement is also a requirement for proceeding with an annexation plan. Washington County has been working with a SB 122 Management Oversight Committee for several years to develop agreed upon principles so that all urban services agreements would be similar in format and content. Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt Resolution No. 02-77. RESOLUTION NO. 02-77 - A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE URBAN SERVICE AGREEMENT ON BEHALF OF THE CITY OF TIGARD. The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes Tigard City Council Meeting Minutes - December 10, 2002 Page 4 8. CONSIDER A RESOLUTION ENDORSING PROJECTS FOR THE re04-07 METRO TRANSPORTATION IMPROVEMENT PROGRAM (MTIP)" APPLICATION AND AUTHORIZING THE APPLICATION Community Development Director Hendryx introduced this agenda item and presented the staff report. Council discussed the projects to be submitted as the City's priority projects for the 04-07 MTIP and agreed to endorse those listed In Exhibit A to the proposed resolution. Motion by Councilor Dirksen, seconded by Councilor Moore, to adopt Resolution No. 02-78. RESOLUTION NO. 02-78 - A RESOLUTION OF THE TIGARD CITY COUNCIL ENDORSING PROJECTS FOR THE 04-07 METRO TRANSPORTATION IMPROVEMENT PROGRAM The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 9. CONSIDER A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT TO CONDUCT A JOINT REVIEW OF QWEST AND VERIZON FRANCHISE FEES PAID AND TO COLLECT BASE DATA Finance Director Prosser presented the staff report on this item. Staff from several cities within the Qwest and Verizon service areas have been meeting for the past several months to discuss the possibility of coming together to conduct a joint audit of franchises to ensure correct amounts of franchise fees due are being received. Staff members feel that a joint audit will have benefits for participating cities and will also ease the audit process for the company being audited. The City budgeted $27,500 for one franchise audit in FY 2002-03. The total cost to Tigard for this project is expected to be $25,010. Mr. Prosser said this could be a multi-year process. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution No. 02-79. RESOLUTION NO. 02-79 - A RESOLUTION APPROVING AN INTERGOVERMENTAL AGREEMENT TO CONDUCT A JOINT REVIEW OF QWEST AND VERIZON FRANCHISE FEES PAID AND TO COLLECT BASE Tigard City Council Meeting Minutes - December 10, 2002 Page 5 DATA NECESSARY TO A DETERMINATION OF THE FUTURE BASIS OF CALCULATION OF QWEST AND VERISON FRANCHISE FEES. The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 10. INFORMATIONAL ITARPUBLIC Y HEARING - CONSIDER A RESOLUTION REIMBURSEMENT DISTRICT NO. 23 (SW FINALIZING SA O'MARA STREET) a. Mayor Griffith opened the public hearing. b. Project Engineer Greg Berry presented the staff report for the finalization of Sanitary Sewer Reimbursement District No. 23 established to install sewers in SW O'Mara Street at Chelsea Loop. Mr. Berry also recounted the history of the sewer reimbursement program. Mr. Berry identified for Council an additional lot that will be included in the final engineer's report on this District. C. Staff recommended that the Council adopt the proposed resolution to finalize the formation of this sanitary sewer reimbursement district. d. Public Testimony: None. e. Mayor Griffith closed the public hearing. f. Motion by Councilor Moore, seconded by Councilor Scheckla, to adopt Resolution No. 02-80. RESOLUTION NO. 02-80 - A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 (SW O'MARA STREET). The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes Tigard City Council Meeting Minutes - December 10, 2002 Page 6 11. INFORMATIONAL PUBLIC HEARING - CONSIDER A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (SW CARMEN STREET) a. Mayor Griffith opened the public hearing. b. Project Engineer Greg Berry presented the staff report for the finalizatlon of Sanitary Sewer Reimbursement District No. 25 established to install sewers In SW Carmen Street. The project cost was 25% more than the estimated amount because bids were higher than expected and an additional $13,000 was paid to the contractor because some of the sewer line had to be placed deeper than originally planned. C. Staff recommended that the Council adopt the proposed resolution to finalize the formation of this sanitary sewer reimbursement district. d. Public Testimony: None. e. Mayor Griffith closed the public hearing. f. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution No. 02-81. RESOLUTION NO. 02-81 - A RESOLUTION FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (SW CARMEN STREET). The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 12. COUNCIL LIAISON REPORTS: None. 13. NON AGENDA ITEMS: City Manager Monahan referred to a request from the League of Oregon Cities for Tigard's participation in funding for a League-led effort to come up with a solution to the PERS problem. The League has requested that each city contribute $10-12 per active PERS-covered employee. Since Tigard has only police personnel participating Tigard City Council Meeting Minutes - December 10, 2002 Page 7 in the PERS program, the total number of Tigard active PERS-covered employees is 54; thus, the maximum assessment requested for Tigard is $648. Council members would like to be kept informed and to be asked for input about any proposals the League develops. Motion by Councilor Moore, seconded by Councilor Dirksen, to authorize the commitment of $648 from the City of Tigard for the voluntary assessment request to the League of Oregon Cities. The motion was approved by a unanimous vote of Council present: Mayor Griffith: Yes Councilor Dirksen: Yes Councilor Moore: Yes Councilor Scheckla: Yes 14. EXECUTIVE SESSION: Not held. 15. ADJOURNMENT: 9:20 p.m. Attest: ay r, agar late: ~4 ~.~i.. Q8 Q60 at erin Wheatley, i ecor er Tigard City Council Meeting Minutes - December 10, 2002 Page 8 AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW December 1 D 2®02 The Study Session Is held In the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages Interested citizens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Coundl may move the Study Session to the Town Hall. STUDY SESSION ➢ REVIEW OF THE METROPOLITAN AREA COMMUNICATION COMMISSIONS COMMISSION INTERGOVERNMENTAL AGREEMENT (Related to Item 4.3 on the Consent Agenda) EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to discuss labor negotiations under ORS 192.660(1 d). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. ADMINISTRATIVE ITEMS o Council goal setting meeting scheduled for January 6. Decide whether to start at Noon or 1 p.m. o December 17 Council meeting will have a few business meeting items scheduled for Council action. o Distribute Council Liaison Report o Street maintenance fee discussion on public process results is scheduled for the December 17 Council meeting. Letters received since the compilation of the Council packet materials will be forwarded to the Council in its December 13 Council newsletter. o LOC Voluntary Assessment Calculation - PERS Related Projects o Appointment to the Public Safety Coordinating Council Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session In certain limited situations (ORS 192.660). An "executive session" is defined as "any meeting or part of a meeting of a governing body, which Is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (1) (a) - Employment of public officers, employees and agents, If the body has satisfied certain prerequisites. 192.660 (1) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (1) (d) - Labor negotiations. (News media can be excluded In this instance.) 192.660(l) (e) - Real property transaction negotiations. 192.660(l) (f) - Exempt public records - to consider records that are "exempt by law from public Inspection." These records are specifically Identified in the Oregon Revised Statutes. 192-660 (1) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body Is competing with other governing bodies. 192.660 (1) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (1) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public In which there has been an opportunity for public comment. 192.660 (1) Public Investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. I:IHDMXCATHY\000NCIL\CCLIST1027 210. DOC I ~ I6© CDP'L') --(or j GJ se ss I qn - MEMORANDUM &Oeti C'(1 vn , Gl,i ~ its O~;hGi~ D T1Y CITY OF TIGAR®9 OREGON TO: Honorable Mayor and City Council Members Rom No ol~_~ For Council Newsletter dated la"' FROM: Bill Monaha DATE: December 6, 2002 SUBJECT: Oregon Public Employees Retirement System (PERS)- Voluntary Assessment Attached is a letter from Lou Ogden and Ken Strobeck of the League of Oregon Cities requesting our participation in funding a League-led effort to come up with a solution to the PERS problem. will ask that the City Council provide a response to this request at the Council meeting of December 10. The December 10 meeting is the last business meeting until Tuesday, January 28. As you will see upon reading the letter, the League is requesting responses by January 20, 2003. Also attached are materials which should help in understanding the extent of the rising cost of the PERS shortfall. The League has requested that each city contribute $10-12 per active PERS-covered employee. Since Tigard has only police personnel participating in the PERS program, the total number of our active PERS-covered employees is 54, thus the maximum assessment requested for Tigard is $648. atts 1AADMYlILLV.IEMOSWAYOR & CCIPB0YILOC-PERS VOLUNTARY CONTRIBUTIONAOC 0 C n N Q O O O 3 (C L{$1 Z x A m 6+ t rljir'''~rr~ S o n o W w' ugi' >r 3 f$ o A o `r-. a 1 a 9 CA in - 3 1' iL (7 3 FA a < f3 3: 3: o - N n 0 W 10 S 7C w p C7 N X T• D ? . O y ~ ' r. O p N s C;C . C "'s cI s O S Z 3: C4 a O ® 7 3 C ~ X 3 ~ 6,i 7 ~ l9 W 7 7 ~4 c c 9 8 o. ~ 0 3 v n p W ~ ~ cn cn s s i M °o ~ a1 o 0 3 A o .P C H ~ O ~ S C7 1 0 N 0 Q Q H0 s .~y fl C -0. 10 K o. to s i CL CA I N En ~ :3I ~ QO T pr •I ~ n 4 = X F co r i_ , l7 ® 7 3: A o 0 'C7 ~ S I ~ n N 7 ~ 0- N N O !~m9 A h 3 7, X Y W 9 5 0 C Z n 8 C% w r H 3 ~ A9 _ G 5~. ~j yy 1 vc A O + r A £i r3`r l0 J-+ 0 N N 0 N W. ashington County Public Safety Coordinating Council 215 SW Adams Ave. MS#32 Hillsboro, OR 97123 503-846-2791 November 26, 2002 Mayor Griffith City of Tigard 13125 SW Hall Blvd. Tigard, OR 97223 kl~ ki q 1 '7 ,a0 AdnOistrafkOn RE: Mayor/City Councilor appointment to the Public Safety Coordinating Council In January 2000 City Mayors appointed Tualatin City Councilor Helen Cain to serve on the Public Safety Coordinating Council. Helen filled the vacancy created when Mayor Ralph Brown resigned after serving on the PSCC since 1995. Helen did not run for re- election and therefore creates a vacancy on the PSCC for the "Mayor's/City Council" position. This mandated position may be filled with either a Mayor or City Councilor. I am writing to you today, to notify you of this occurrence and to request, that as soon as practical, the Mayors/City Councilors of Washington County Cities appoint their new PSCC representative. Please share this information with your city council members. Ideally, we would like to have your appointee submitted by December 20, 2003. Please forward your submission to the address listed above. For more information in regards to the Public Safety Coordinating Council contact, Theresa Hunker at 503-846-2791. Thank you! 1VCici+y, Theresa Hun er Sr. Ad~iinis, trative Assistant AE/tjh AGENDA ITEM # 2.. FOR AGENDA OF December 10, 2002 ISSUE/AGENDA TITLE STAFF RECOMMENDATION PREPARED BY: Dennis Koellemzeier DEPT HEAD OK ~~CITY MGR OK ISSUE BEFORE THE COUNCIL Present a certificate of completion to Tyler Holmgreen, Boy Scout, for his Eagle Scout Leadership Service Project near Derry Dell Creek and Pathfinder Trail in Tigard. N/A INFORMATION SUMMARY In May of 2002, Tyler Holmgreen approached the City of Tigard for help in identifying an Eagle Scout Leadership Service Project. Tyler chose to design, organize and conduct a stream bank rehabilitation project along Derry Dell Creek and Pathfinder Trail. Tyler, with the help of his family and many volunteers, uncovered various areas of decay along the stream and were able to rebuild and stabilize the bank. The end result was an amazing transformation of an overgrown thicket into a lovely nature viewing area with a new cedar chip walk path, bench and birdhouses. All together, Tyler and his volunteers spent three weekends and 200 hours working at the project site, not to mention the countless hours spent on designing, planning, coordinating and meetings to prepare for the project. In addition to recognizing Tyler's hard work, we would like to request that the City Council present Tyler with a framed certificate of completion. N/A CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character & Quality of Life - Goal #1. City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Certificate of Recognition Before and After Photos m Area Map FISCAL NOTES N/A ~f f. Ali a,. Ask, AOL. 1 J ~ l!lfi ~J 111 J ~.1. a'.Ii'.li~i; a •~aiii ~~i~~ ..i',~. .^N;~-~ ~ ~`i f~i,~.~I. 1~~ j/a f i O 06 0 c 0 n E 0 U N r V^ N Z O W H 3= n l~ r W S s' " 4 x 1 9 Q l 1- Y ~a e u o 1 w 1 \ a x cr \ r s \ LL 3AV H I f.4 4 1 1 ~ .o PL { i 1 1 FL 1 J x C = 1 0 Q LL 1 1 1 J 90, 1 J~ 1 1 s \ F AGENDA ITEM NO. 3 - VISITOR'S AGENDA DATE : December 10, 2002 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on tho agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED czev'>n / 1 uC-0 13$60 -57,60•ASI-1 4ve- '3- - b B 1(-,358 / /Door 5evncdi n7 of hW i x vol.LA~ I. F_. s Peed 13 vm/os VISITOR'S AGENDA Page 1 UF~i t~~s Tigard High Leader hip 9000 SW Durham Road • Tigard • Oregon • 97224 (503) 43 1-55 18 • FAX (503) 431-5410 • http://ths.ttsd.kl2.or.us/leadership/home.htmi thsasbprez@hotmail.com ■ December 7`h: Band Craft Fair - fundraiser for the band boosters held at the Tigard High School cafeteria from 9:00 am to 5:00 pm. ■ December 9`h - 14`h: Winter Spirit Week ■ December 9`h: Holiday Assembly - 9:15am assembly kicking off the winter spirit week ■ December 10`h: Choir Concert - 7:30 pm in the Deb Fennel Auditorium ■ December 12`': Band Concert - 7:30 pm in the Deb Fennel Auditorium ■ December 14`h: Winter Formal Dance - 8:30 pm to 11:00 pm in the Cafeteria put on by the Drama Department ■ December 19`h: Guitar Concert - 7:30 pm in the Deb Fennel Auditorium ■ December 19'h: Les Schwab Tournament -Boys basketball team invited to play in the nationally recoP ized tournament held at the Memorial Coliseum ■ December 23`d - January 3`d: Winter Break "Celebrate the past, embrace the present, dream the future. " THS Leadership '02 -'03 Mission Statement AGENDA ITEM # a FOR AGENDA OF: December 10, 2002 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Greer Gaston DATE: November 27, 2002 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk December 10 * Tues Council Meeting - 6:30 p.m. Business Meeting with Stud Session 17 * Tues Council Workshop Meeting - 6:30 .m. 24 * Tues Meeting Cancelled 25 * Wed Christmas Holiday - City Offices Closed January 1 Wed New Year Da - City Offices Closed 6 Mon Special Meeting - Goal Setting - 1 p.m. Red Rock Creek Conference Room 14 * Tues Council Meeting - 6:30 p.m. Business Meeting with Stud Session 20 Mon Martin Luther King, Jr. Day - City Offices Closed 21 * Tues Council Workshop Meeting - 6:30 .m. 28 * Tues Council Meeting - 6:30 p.m. Business Meeting with Stud Session February 11 * Tues Council Meeting - 6:30 p.m. Business Meeting with Stud Session 17 Mon President's Da - City Offices Closed 18 * Tues Council Workshop Meeting - 6:30 .m. 25 * Tues Council Meeting - 6:30 p.m. Business Meeting with Stud Session I:\NDM\GREER\CITY COUNCIL\3 MONTH CALENDAR.DOC Agenda Item No. 4. 2 Jo. 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N _ U d y W N N m d m n) c co U Q - Q c c o o d LL W = h 0 0 CL `o O n CD U > = c o m W c dU c U) '0 c :D 3 d - 70 c ¢ :3 E m U) 0 'Rr m U - U y Q (7 2 ? ° O r y n y C O m C O c _ C .0 'C O N N E c O d _ .y d ° 33 ` o O _cn Q r ❑ N Qp U U Q J m 0 p U Q ❑ U ~ c ° cI - m c N 3 O ° N O ` V 3 `tS na C O m ~ o~ ' a 0 ca f0 X (n E C ° ~ v C E n io Co U-) - v i U y p ❑ c ,zr Q. 'U O ° Cl) 01 G a? 0 c E E o = N o ` 2 v W c -:3 c . H a) h- c o U n Q o c a 3 0 m o Q m d E E w m y ` Ln @ 0 p c 0 p Q C C O N N ~ U Z C O p - C ' o i°- o a) c co Q a, t c o m E m om O 0 J c i m 7 N N c., E C V 0) c C of N f!) O C N 8 Q ` C 'c d M r y 0 3 fn ma E N L d y C C y C 12 t0 w Y Co L fD 'U E U E O J 7 U 70 J O t0 -e 2 co N E N o . 3 o U Q > - I- II r ❑ D U) U (A T t c E CO U w C N r C 7 d O C J 2 '0 L o CL C o d a C U) U co 0 co c o c c in o o ~ m ~i W V E v J > o 7 m r N N QQ U Q c d 0 (n t~ S O m 7 U G7 O L' M a d N w to O V c c W a. r > 0 O c ¢ _ O T a y I N c c N N 7 O N « V d p C C 7 > N p ) r ❑ U) O C.) o0 cn W 0 U) ( N co co N 0 0 N ti r AGENDA ITEM # 4: 2 FOR AGENDA OF December 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Receive and File: Canvass of Votes for Mayor and Two City Councilor Positions frnm f1.A T~T...,e..,L.e« G 'Innlt rt PREPARED BY: Greer Gaston DEPT HEAD OK (ZLn_ CITY MGR OK ISSUE BEFORE THE COUNCIL Receive and File: Official Election Results for the November 5, 2002, election. STAFF RECOMMENDATION Receive and file the Summary Report and Official Election Statements prepared by Washington County Elections Division regarding the Mayor and two City Councilor positions that were on the November 5, 2002, ballot. INFORMATION SUMMARY Each time the City Recorder canvasses the votes as required by the Washington County Elections Division, a copy is filed with the City Council at a Council meeting in order to officially "receive and file" the information. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Copy of notice advising the Deputy City Recorder canvassed the votes and concurred with the results. Summary Report for the November 5, 2002, General Election ■ Official Election Statement for Tigard City Mayor ■ Official Election Statement for Tigard City Council FISCAL NOTES The City is not charged for expenses associated with a general election (ORS 254.046). WASHINGTON COUNTY OREGON November 22, 2002 1- City Recorder F' `'`j> Tigard City 13125 Sw Hall Blvd Tigard Or 97223 Enclosed you will find a copy of the Abstract of Votes for Tigard City Mayor, and Council relating to the election held on November 5, 2002. In accordance with ORS 255.295, please canvass the votes and notify the Washington County Elections Division within thirty (30) days of receipt by signing and returning the bottom portion of this letter to: Washington County Elections Division 3700 SW Murray Blvd. Suite 101 Beaverton OR 97005 Thank you very much. Sincerely, Ginny Kingsley Elections Manager GKrd have canvassed the votes for Tigard City Mayor, And Council, relating to the election on November 5, 2002. By signing this canvass letter, I concur with the final results. K Psy 12 -2 - oL AUTHORIZING SIGNATURE DATE Greer A. Gaston, Deputy City Recorder Department of Assessment & Taxation, Elections Division 3700 SW Murrray Blvd. Suite 101 Beaverton OR 97005 Phone: 503/846-5800 Fax: 503/846-5810 FN M ~ 6e fi O A a U t+ m. m. N N O N • y}t~0~ K ~ ~yy ~zWt 7J W r W W W V I N N NM ° 0 ~ ~ o r C N o 0 ~ M " r 'JK~tlj (p~ ro ~iH o O O r r F~ W~ N .y < ke' R 6 an O O m ~G N ° O b ~ 'p ~ ~ ~ O~ ry r] o w o b ~ r.. M ''O ',h~O'~ m ~ H H " " o Q O O O v Fyp~ y ~y wC a iC ~ R o o an Y~ V r r• r W GD A N N P lJ~ O J N J Of O A U1 y~ O H z~•ro rt L o P n H M d N A 0 A ro~ ro H H r ° ° O w o fD ~p ~ ~ O A a.a- ~y (y Y Y OO rt rt m a O N O V1 O W NNH e N r 0 0 - O- OO 0 y~ p" 11ay7 R 5 W n n M ~ d ro o 'roO (rod r H H O 0 ✓ V o 0 ~ C 4 1 ~ W y M ~zy 7(~C C o z ~ o 7C " ' Ol G ~ ~G E M M ic. 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N O < 7 O. m a t" 0 n h d to rt tH*1 a 2 rt M a m A m x m ~ m ;a 7 K d °M d b• Or ro tf cr M to M d w w " N Y K .ro r N H y r .ro R rt N R R N m m Y M m m H m m V m m ~ A N ga ~ `x~~ K ~ N ~ FHi ~ 0-29 am H o ~a M N r H R R ro m m ~ N :raa P, a o 91 CT cr N r W b O m b r o u, 0 0 O A O O✓ v m gw N o ~ ~r n R m v C V :YL O O M Ln ~ ~ H H 0.0 CD 3 tr t3r Y w~a O P Oo N O P O O O J O O N N F~w s x M 'J ~ O H o x o Hy R K 0 o n ~ rt R m m :rau b m .ro .ro ro O J b r o A O O O P O O V V o ut V1 O g~ ~ o r R O ~ O m x o' Fr w a M M O O R R N m m r W H A A P 7t w Yt m A N X 3C 1C b m X 3k it b a1 M 7C ik b C~ K' ik aG ' \ b P J \ \ \ R1 ro ' O W O\ .'t1 ro xl O~ A ro W 'rV ' W O~ . T/ (ro] bb W N vro~" n J Y O J m N Pb . , roro(~ m P N A ~ ro roC H H O A n ro ~ roHH O N 01 ~.~H P m o vi H N o m o H H o r ~ o Y o vi Q1W Y ° orr m o o r r m o Y o o r r u+u~ m 00 r o 0 o r r w O A P VI J N oYY O P r m 0 0 O p P P 00 0 O A P oVV O b b O P A tr/ a W no A Q_ o 3 b N N tM \ M r ~ o O cnLqx ro N 0 O N H d Hrt 3 O m ~ O \ b N N o\ A N O wo b N OFFICIAL STATEMENT OF THE GENERAL ELECTION ON MOVEMBER , 2002** ~ TIGARD CITY MAYOR age Number 77.060.00 1 E G E D V T 8 U R u U R U E C N G E G N I E D i T I Y H A R 00 WASHINGTON SCUARE 226 149 66.2 9 749 1 02 TIGARD LNUT ST 65 4 70.4 232 1 03 TIGARD GAARDE ST 3291 71.8 1 04 FOWLER SCHOOL 226 152 67.3 05 TWALITY SCHOOL 33 239 70. 06 TIGARD CITY HALL 283 17 62.82 4 08 SUMMERFIELD 410 315 76.62 1 09 SUMMERLAKE-WEST 1974 1 1281 64.8 16 SUMMERLAKE-EAST 1525 1 10 65.8 54 BULL MT SPLIT 2 1 0.0 T 0 T A L S**** 2229 1546-1 693 836 all- f 'L ' j 4' OFFICIAL STATEMENT OF THE GENERAL ELECTION ON NOVEHBER , TIGARD CITY COUNCIL Page Number 78.061.00 1 E I T E R d 0 E R S U N U T T N U T c E T A G E I A AK D F C M Y0 C U N C I L I I ACK D W C L YN C U N C I L I Y AN D T C L YE C R U 0 N 0 C D I L 00 WASHINGTON SQUARE 226 149 66. 411 505 1- 51i 02 TIGARD/WALNUT ST 65 463 1 70.4 % 121 4 149 1 1 03 TIGARD GAARDE ST 3291 71.8 % 646 1 831 1 790 04 FOWLER SCHOOL 226 152 67.3 39 51 579 05 TWALITY SCHOOL 33 239 70. 701 85 92 06 TIGARD CITY HALL 283 7AV 1 62.8 51 61 08 SUMHERFIELD 41 315 76.6 931 117 115C II 09 SUMMERLAKE-WEST 197 1281 ' . 31 4 42 16 SUMMERLAKE-EAST 15255, 10 65. 26 34 54 BULL NT SPLIT 0, T 0 T A L S 2229 1546 69.3 429 542 562 ( .t 5 H E AGENDA ITEM # 12- g, FOR AGENDA OF Dece ber 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Consideration of M CC Intergovernmental Agreement IGA PREPARED BY: Elizabeth Ann Newton E T HEAD OK U~-%-~TY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve the proposed MACC IGA as recommended by the MACC Board? In order for the IGA to be in effect, it must be approved without changes, by each of the fourteen MACC member jurisdictions. STAFF RECOMMENDATION Adopt the attached resolution approving the proposed MACC IGA as recommended by the MACC Board. INFORMATION SUMMARY The current IGA was adopted by the original MACC member jurisdictions in April 1980 when MACC was first formed under Oregon Revised Statute (ORS) 190. MACC was formed to enable its members to grant a joint cable television franchise agreement to serve all of the member jurisdictions. AT&T Comcast (AT&T) is the current parent company holding the franchise. Since 1980, the IGA has been amended several times, most recently in December 1999. As part of its strategic plan in 1999, MACC established a Governance Committee to review the current IGA and propose updates. After reviewing the proposed revisions at several meetings, the full Commission approved the revised IGA on September 13, 2002 and recommended approval by the member jurisdictions. The changes primarily clarify existing provisions of the IGA and expand some definitions. The proposed changes are summarized below: ➢ Section 1 - "General Purposes of Agreement" replaces the term "cable communications with the broader term "communications and information services". ➢ Section 2 - "Definitions" have been updated and expanded. ➢ Section 4 - "Governance, Voting, and Meetings" clearly specifies voting requirements. ➢ Section 5 - "Financial Responsibilities" allows the commission to establish rules for purchasing, finance, and administration. ➢ Section 6 - "Duration of Agreement, Membership, Contracts for Services, Withdrawal, an Termination" describes the process for jurisdictions to join or withdraw from MACC. ➢ Exhibit "A" - Franchise Fee Allocations explains the allocation of franchise fee revenues. OTHER ALTERNATIVES CONSIDERED Delay action until a later date. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life Goal #1), Strategy #1) "Improve communication about all aspects of the City's business." ATTACHMENT LIST Resolution with Exhibits ➢ "N'- Revised IGA (with Exhibit "A") "B" - MACC Resolution recommending adoption of IGA FISCAL NOTES N/A AGENDA ITEM # 4 .4 FOR AGENDA OF Dec. 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE PREPARED BY: '1 /1 CITY MGR OK ISSUE BEFORE THE COUNCIL Appoint Tom Woodruff, current Budget Committee alternate, as a member of the Budget Committee to complete the term vacated by Sydney Sherwood upon her election to the Tigard City Council. STAFF RECOMMENDATION Appoint Tom Woodruff to the Budget Committee. INFORMATION SUMMARY The election of Sydney Sherwood to the City Council requires her to resign her current position on the Budget Committee. Tom Woodruff was appointed as the alternate to the Budget Committee on June 25, 2002 after being interviewed by the Mayor's Appointments Advisory Committee along with other Budget Committee applicants. Committee alternates receive copies of all written information provided to Committee members, are invited to any training, and are encouraged to attend Committee meetings. An alternate can be appointed to membership on the Budget Committee in the event of a mid-term resignation by a member. Mr. Woodruff would be appointed to complete the Budget Committee term vacated by Ms. Sherwood. OTHER ALTERNATIVES CONSIDERED Delay action on the appointment. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST 1. Biographical information on Mr. Woodruff 2. Copy of Resolution 01-21 regarding the appointment of alternates to boards and committees FISCAL NOTES none Biographical information on Tom Woodruff Tom Woodruff has lived in Tigard for 4 years and resides not far from Fowler Middle School. He has a MSW from Portland State University and has worked in the health care field for several years. Past community service activities have included serving on a school board. He was appointed to be the alternate to the Budget Committee on June 25, 2002. CITY OF TIGARD, OREGON RESOLUTION NO. 01-a I A RESOLUTION OF THE TIGARD CITY COUNCIL MODIFYING THE BOARD AND COMMITTEE APPOINTMENT PROCESS TO INCLUDE APPOINTING ALTERNATES WHEREAS, openings on boards and committees are filled after advertizing for applicants, applicants being interviewed by the Mayor's Appointments Advisory Committee and their names being submitted to the full Council for appointment, a process that takes as along as three months; and WHEREAS, this process this works well when the end of a term is known; and WHEREAS, when a resignation occurs midterm and is effective immediately, this process is ineffecient and leaves the board or committee without complete staffing for as long as 3 months; and WHEREAS, 1 or 2 alternates to a specific board or committee could be selected from the pool of interviewed applicants and appointed by the Council at the same time new, full-term members are appointed. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: When a full-term position on a board or committee is due to open, the Mayor's Appointments Advisory Committee interviews applicants and selects a candidate or candidate(s) for immediate appointment as member(s). At the same time, 1 or 2 of the interviewed applicants would be appointed as alternates. SECTION 2: Alternates would be appointed to terms that would end when the next full-term committee positions open. SECTION 3: In the event of a member's midterm resignation, an appointed alternate could be appointed to member status by the Council, and would complete the remaining portion of the term from which the member had resigned. Alternates would only fill remaining terms on the specific board or committee for which they originally were interviewed. This modification of the appointment process would be used only in the event of a midterm vacancy. SECTION 4: In no event may a person designated as an alternate be so designated for a period exceeding two years unless the person reapplies and is reappointed as an alternate. RESOLUTION NO.01-aI Page 1 SECTION 5: An alternate who has been appointed to a remaining term may subsequently serve two full consecutive terms on the board or committee to which he or she was appointed, and would be subject the same membership requirements as any other citizen. PASSED: This ':?~day of], 2001. Council President - City of Tigard ATTEST: City Recorder - City of Tigard k: ciWM&Nxewlutdot RESOLUTION NO. 01-a-1 Page 2 AGENDA ITEM # 4.5" FOR AGENDA OF Dec. 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AppointpNM to the Planning Commission ~Cov PREPARED BY: Susan Koepping SX DEPTHEADOK ~ CITYMGROK ISSUE BEFORE TEE COUNCIL Appointments to the Planning Commission STAFF RECOMMENDATION Adopt the attached resolution reappointing Scot Sutton and appointing William `Bill" Haack as members of the Planning Commission, and appointing Rex Caffal as an alternate to the Planning Commission. INFORMATION SUMMARY On Nov. 20 and 21, 2002, the Mayor's Appointment Advisory Committee interviewed candidates for openings on the Planning Commission. Attached is a resolution which, if adopted, would approve the appointments recommended by the Mayor's Appointments Advisory Committee. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Biographical information on the recommended appointees. FISCAL NOTES None Biographical information on new Planning Commission members and alternate Scot Sutton was initially appointed to complete the term vacated by Jim Griffith when Mr. Griffith was appointed interim Mayor of Tigard. This appointment is for his first 4 - year term to the Planning Commission. Scot is a practicing architect who has a Bachelor's in Architecture and an MBA. He has live in Tigard for 4 years, and currently resides in the SW corner of the city. William "Bill" Haack is Executive Director of Tualatin Valley Housing Partners. He is involved with Washington County's Vision West project as a member of the Vision Action Network. He is also a member of the Washington County Housing Advocacy Group, and the Association of Oregon Community Development Organizations. Mr. Haack attended California State University at Sacramento and did post graduate work at the University of San Francisco. He has lived in Tigard for 2 years and currently resides in the NE corner of the city. Rex Caffall is Chief Executive Officer of Caro USA, Inc., a cosmetics manufacturing firm. He has been active with the Red Cross as an Instructor Trainer. He has also been involved with youth as a soccer coach and a Scout Master and District Representative for the Boy Scouts of America. Mr. Caffall attended the Virginia Military Institute and is a U.S. military veteran. He has been a Tigard resident for 12 years and currently resides in the central part of the city. AGENDA ITEM # FOR AGENDA OF December 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the New Tigard Library PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Presentation by staff to update the City Council about the new library. STAFF RECOMMENDATION The purpose of this presentation is to communicate recent events and accomplishments related to the new Tigard Library. INFORMATION SUMMARY On May 21, 2002, Tigard voters passed a $13 million bond measure for the construction of a new library of approximately 47,000 square feet. This amount will pay for land acquisition, the designing, building and furnishing of the new library, parking and related street improvements. The site of the new library is a 14.7-acre property located along Hall Boulevard near O'Mara Street. During the past month, SRG Partnership has worked closely with staff and the public to revise and refine the schematic designs for the new library. On Nov. 18, the New Library Resource Team reviewed the latest version of the designs and commented on them. We updated the Council on the progress of the plans on Nov. 19. At the December 11 Community meeting, the schematic designs will be presented for public reaction. After the meeting, the plans will be presented to the Council for final approval. After the schematic design stage is completed, the project will move into the design development stage. The City completed purchase of the library site in November. The People's Choice Arts Awards Contest received 46 entries. Winners will be announced at the Community Meeting on Dec. 11. The Arts Committee, consisting of Tigard citizens and members of the arts community, is working to obtain art and funding for art for the new library. The Committee is pursuing grants and corporate contributions in conjunction with the Tigard Library Foundation. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all ages. ATTACHMENT LIST 1. Set of PowerPoint Slides FISCAL NOTES N/A New Tigard Library Community Meeting Wednesday, December 11 7 p.m. Tigard Town Hall 99- 1 Timeline Bond Maas "M Passes Spring'02 J Adwrtisc for Architect Summer'02 J Select Architect Summed fall '02 J Sclect General Contractor Fall'02 J Sell Bonds Fall'02 J Two Community Meetings on Library Design 4 Site Fell'02 J Purchase Property Feil'02 J Design Library Fall '02f VA.tr'03 Groundbreaking S 03 Library Construction Sprining'O '03/'04 Library Opensl Summer'04 I" rt 5 7 1 „i r ~ ,11 J- For More Information... Contact: paulagci.tigard.or.us 503-684-6537, ext. 2508 Check out the Construction Web Pages: www.ci.tigard.or.us Want to Know More? • "Diggin' the Dirt" email updates • New Library Web Pages • Hard Hat Report in Cityscape 2 AGENDA ITEM # 6 FOR AGENDA OF 12-10-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE PREPARED BY: Julia Haiduk DEPT HEAD OK OK Should the Council adopt the Local Service Transit Action Plan to serve as guide for future discussions with Tri- Met to work towards increasing ridership on existing services and for the City to identify necessary actions to prepare for future ridership opportunities? STAFF RECOMMENDATION Show Council support for the Local Service Transit Action Plan by adopting the attached resolution. INFORMATION SUMMARY One of the City Council goals is to work with Tri-Met to develop intra-city bus service and Park-and-Ride locations within the City of Tigard. In order to address Council's goal, Staff has developed an action plan which will serve as a communication tool in discussions with Tri-Met, Metro and neighboring jurisdictions regarding local service in Tigard. The objective of the Action Plan is to help guide discussions between Tigard, Tri-Met and other service providers to work together to increase ridership on existing services and to prepare for future ridership opportunities. It is one piece of the whole transit picture which includes commuter rail, frequent bus corridors (line 12 and 76), and regional service in the Washington Square Regional Center. In March, 2002 Council received an update on the action plan and was asked to provide input on priorities. The Council identified that service to low-income, senior and youth populations was the highest priority. With Council's priorities identified, the program was developed. On November 12, 2002, Council was presented the results of the criteria and weighting and the priority ranking of the routes they had identified. The priority of routes that was presented to Council were: 1. Durham Road - 99W to Hall (44 pts.) 2. Gaarde - 99W to Barrows Road (40 pts.) 3. McDonald - 99W to Hall (27 pts.) 4. 72"d Avenue - Hunziker to the Tualatin Transit Cen cr (25 pts.) 5. Bonita - Hall to 72" d Avenue (24 pts.) 6. 72nd Avenue - 99W to Hunziker (23 pts.) 7. Bull Mountain - 99W to Barrows (20 pts) 8. Durham Road - Hall to Tualatin Transit Cemer (18 pts.) Council confirmed that the priority weighting pr-pared reflected Council's intent. There was a question at the November 12`x' meeting regarding the connection with neighboring jurisdictions. An element has been added to the action plan program that calls for on-going communication with Beaverton, Tualatin and Lake Oswego regarding transit service. Additional elements may be added to the program in future updates if needed. The program provides specific actions such as "working with Tri-Met to target employers about the TDM program" or "program sidewalk improvements into the CIP" which will help to meet the objectives of the Action Plan. The specific actions vary depending on the needs and priority of each individual route. Exhibit A is the Local Service Action Plan with the proposed program and implementation strategy based on the priorities developed. Appendix A provides the detailed analysis of each route reviewed. Appendix B provides the points assigned and an explanation of how the points for a given category were divided. OTHER ALTERNATIVES CONSIDERED Request additions or deletions to the action plan program. Do not adopt the action plan. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and Traffic Goal #1, Identify alternate transportation modes, encourage uses of alternate modes and encourage development of alternate modes. ATTACHMENT LIST Attachment 1: Proposed Resolution adopting the Local Service Transit Action Plan Exhibit A: Local Service Transit Action Plan Appendix A: Tigard's Transportation Service Needs by Geographic Area - detailed matrix Appendix B: Tigard Transit Service Needs Criteria Evaluation and Prioritization FISCAL NOTES Not applicable. I:Irplan/Julia/tri-met/12 10 CC/12-10 Transit Action Plan ais.doc EXHIBIT "All CITY OF TIGARD LOCAL SERVICE TRANSIT ACTION PLAN November 2002 Prepared by the City of Tigard Long Range Planning Department Jim Hendryx, Community Development Director Barbara Sheilds, Long Range Planning Manager Julia Hajduk, Associate Planner - Project manager Joel Groves, GIS Specialist Table of Contents I. Executive Summary 1 II. Background/introduction 5 III. Existing Conditions 7 Existing Transit Opportunities Inventory of Study Areas' Infrastructure and Needs IV. Council Prioritization of Specific Routes 14 Overview of Criteria and Weighting ■ Priority of Projects Discretionary Factors V. Program 16 Program Elements Transit Action Plan VI. Recommendations for Program Elements 21 Implementation of program elements ■ Communication VII. Appendix 29 A. Tigard's Transportation Service Needs by Geographic Area - detailed matrix B. Tigard Transit Service Needs Criteria Evaluation and Prioritization Executive Summary Goal Council's 2002 goals include "working with Tri-Met to develop intra-city bus service and park and ride lots." In order to accomplish this goal, it was necessary to identify specific geographic areas and service needs to communicate to Tri-Met. It was also important to inventory existing conditions and services to determine the true needs for increased transit service in the areas identified. This document is an action plan for local service that will aid in the implementation of Council's goal. To address Council's goal and to help implement portions of the transit section of the Transportation System Plan (TSP), the City has evaluated several key routes to develop an inventory, program and recommendations. The areas reviewed are: 1. Durham Road - 99W to Hall Blvd 2. Gaarde Street- 99W to Barrows Road 3. McDonald Street 99W to Hall Blvd 4. 72nd Avenue - Hunziker Street to the Tualatin Transit Center 5. Bonita Road - Hall Blvd to 72"d Avenue 6. 72nd Avenue - 99W to Hunziker Street 7. Bull Mountain Road- 99W to Barrows Road 8. Durham Road - Hall Blvd to Tualatin Transit Center Context with other plans This local service action plan has been developed with consideration to the Transportation System Plan recommendations and Tri-Met's Transit Investment Plan. TSP Most of the areas reviewed in this action plan, with the exception of Bull Mountain Road, are also identified in the TSP. By adopting the TSP in January 2002, Council acknowledged it accepts the regional importance of transit access within the Washington Square Regional Center, commuter rail stations and along the 99W transit corridor. Council remains concerned, however, that the lack of internal transit service within Tigard will result in Tigard residents not having access to life need resources, as well as the existing regional transit routes. Council has expressed specific concern for certain priority population groups including: • Low income • Senior • Youth This action plan is consistent with the recommendations of the transit section of the TSP as it aims to address the issue of local service. It should be noted, however, that this action plan does not fully address the transit section of the TSP which includes recommendations for regional bus, commuter rail, Washington Square transit City of Tigard Local Service Transit Action Plan Page 1 improvements, etc. Figure 1, below, illustrates how the local service action plan fits into the larger transit picture. Tri-Met TIP Tri-Met has recently adopted a Transit Investment Plan (TIP) which serves as a tool for focusing funds in ways that meet the land use and transportation goals outlined in the Regional Transportation Plan (RTP). Much of the programs identified in the TIP are regional in nature such as commuter rail or frequent bus corridors. In addition to the regional programs, Tri-Met has identified several "focus areas" which will focus planning efforts looking at local service. The Tigard area has been identified as one of these five Figure 1 Regional Bus Service Local Service (Transit Action Plan)` Washington Sq. r Regional Center - .t c~ areas. They will be working with the City of Tigard to develop a long term program to address transit needs. This document is intended to be a communication tool for one piece of the larger transit puzzle. Figure 1 shows how this document fits into the "big picture" discussions that are anticipated to take place with Tri-Met in the near future. Action Plan Overview Council's desire is fixed route transit service along the identified routes, which would provide internal transit circulation to the priority population groups. It is recognized, however, that this may not be met immediately due to funding deficiencies, regional transit needs and lack of population numbers to support the transit system. This action plan identifies ways to serve Council's target population needs while also identifying infrastructure improvements that the City can complete in preparation for fixed-route service. This plan is divided into 4 general sections: Existing Conditions - This section inventories the existing programs and services in order to develop a plan of action to increase local transit service. It is necessary to complete this step to identify what improvements and enhancements can be made in the program development and to determine the real needs of an area. For example, City of Tigard Local Service Transit Action Plan Page 2 we have identified that Gaarde Street and Bonita Road both have high low-income populations and Durham Road and Gaarde Street have high senior populations. Knowing this, we look at existing services, such as job access shuttles for low income and lift programs for the senior and disabled populations, which can provide more access to these population groups. The inventory of existing conditions also identifies infrastructure needs so that we can identify where capital improvements should be located to support transit. Sidewalks are deficient along both portions of 72"d Avenue, McDonald Street and Bull Mountain Road but are fully in place along Bonita Road and Durham Road between Hall Blvd and 99W. All of the routes are very different in terms of need and opportunity and this is taken into account when developing the program. Council Prioritization - Given that there are 8 areas being considered and varying needs and opportunities for each area, it was necessary to prioritize the areas in order to develop a program. Criteria were developed and points assigned with emphasis placed on Council's priority populations. By assigning point values to the criteria developed, a clear prioritization emerged. The factors that were evaluated and weighted are: total population, minority population, youth, senior, low-income, proximity to employment support, food and health, social programs and jobs, existing infra-structure, existing fixed route transit opportunities and whether the route is identified in the TSP. The two areas to emerged with the highest number of points are Durham Road from 99W to Hall Blvd. and Gaarde Street between 99W and Barrows Road. The area with the lowest points was Durham Road from Hall Blvd. to the Tualatin Transit Center. Program - After inventorying the existing services, needs and opportunities, and prioritizing the geographic areas being considered, a clear program emerged. The program elements can be divided into three general categories: • Increase ridership on existing services, • Provide infrastructure improvements to support new service, and • Increase service hours and/or provide new service Because each route is unique due to the varying needs and priority ranking, there is no one action that must take place before all other actions. Each route has its own elements which will help address Council's goal. Overall, there are quite a few existing services which are not being utilized to their full potential. A key piece of the program and strategy is to increase ridership on existing lines and services. Elements identified to do this include: publicizing existing programs and working with the Tri-Met marketing department and Westside Transportation Alliance (WTA) to target employers for Transportation Demand Management (TDM). There are also recommendations to apply for grant funds for pedestrian improvements along Gaarde Street, McDonald Street, and 72nd Avenue City of Tigard Local Service Transit Action Plan Page 3 and to include projects in the CIP to provide for infrastructure needs that will support new or existing transit service. A complete list of the program elements can be found on pages 16 through 18 of this action plan. The program is located in the table on pages 19 and 20. Recommendations for Program Elements - The plan provides a recommended implementation strategy for achieving the general program tasks. This section takes the program section one step further by identifying involved parties, specific steps needed to complete the task and the anticipated completion date. The implementation strategy provides timeframes for near (now) and short (1-5 years) term actions. Medium term (5-10 years) and long term (more than 10 years) actions are identified, but due to the timeframe, implementation strategies are not identified at this time. Because Bull Mountain Road and Durham Road from Hall Blvd. to the Tualatin Transit Center are the lowest priority areas in this review, there are no identified tasks in this section because there are no near or short term tasks identified for either area. As the document is updated in the future, tasks will be incorporated for these areas. It is anticipated, that due to the changing nature of the funding, regional transit priorities and development, this plan will need to be updated every 2 years. The technical appendix is included at the end of this action plan and includes the census tract data, priority ranking data and supporting documentation. City of Tigard Local Service Transit Action Plan Page 4 II. Background/Introduction In the past and within Council's 2002 goals, Council has expressed a concern about the lack of adequate internal transit opportunities in Tigard with particular emphasis on certain target population groups including: Low income o Senior Youth Council, Tri-met board members and staff met in May 2001 to discuss Tigard's issues and concerns regarding the lack of intra-city transit service in Tigard. At that time, it was identified that more specificity was needed from the Tigard Council regarding needs and priorities in order for Tri-Met to respond. Since that time, Council has met with staff on several occasions to identify specific target populations and life need resources and to identify priorities among the criteria developed to evaluate the eight geographic areas. Staff has communicated with Tri-Met staff members regarding the action plan scope and this document reflects these conversations. To address Council's goal and to work towards implementing portions of the transit section of the TSP, the City began evaluating several key routes to develop an inventory, program and recommendations. The sections studied for program City of Tigard TRANSIT ACTION PLAN STUDY CORRIDORS Figure 2 ~T1g.W9 Mai, Roeft li 1/4 Kie Mai, Road Buffer ('ity of Tigartl wu.wwri +darn wm City of Tigard Local Service Transit Action Plan Page 5 development are based on Council goals and target populations. Figure 2 is a map identifying the areas studied and a'/ mile buffer from the routes. The areas included in the study are: Bonita Road between Hall Blvd and 72"d Avenue Durham Road between 99W and Hall Blvd Durham Road between Hall Blvd and the Tualatin Transit Center McDonald Street between 99W and Hall Blvd Gaarde Street between 99W and Barrows Road 72nd Avenue between 99W and Hampton Street 72nd Avenue between Hampton Street and the Tualatin Transit Center Bull Mountain Road between 99W and Barrows Road This local service action plan identifies ways to serve Council's target population needs while also identifying infrastructure improvements that the City can complete in preparation for fixed-route service. It is the intent to use this document, the TSP and the City's efforts in preparing for more transit service in discussions with Tri-Met as they continue to "grow their transit system" through their Transit Investment Plan. City of Tigard Local Service Transit Action Plan Page 6 M. Existing Conditions In order to develop a plan of action to increase local transit service, it is first necessary to identify what the existing conditions are in order to identify what improvements and enhancements can be made. There are 2 aspects for consideration in this section. 1. Existing transit opportunities and 2. Inventory of the study areas' infrastructure and'service needs Existing Transit Opportunities A total transit system is made up of many pieces. While not all areas and populations are served by fixed route transit service, there are opportunities for access to transit by several additional programs of which many people are unaware. Figure 3, below, illustrates some of the many transit opportunities that are or will be available to Tigard residents that make up the total transit picture. Figure 3 nieces of the total transit puzzle ark & Rid so ~ job ACGO-" shuffles I co""°"der prr~~ 1 r da sh n In the development of the action plan program, we will look at using all of these pieces to develop and/or enhance the existing transit service while working towards increased fixed route services for the target populations and routes. The programs emphasized depend on the route and its unique characteristics. For example, 72"d Avenue has a high employee population but a relatively low residential population, so program elements would need to focus on employer based TDM programs, Job Access, etc. An area with a high low-income population, such as Gaarde, will include elements to increase awareness of programs geared for low income populations. The following is a brief summary of the existing transit opportunities that serve Tigard: Fixed Route Who is served: There are 10 lines serving portions of Tigard that are fixed route. Fixed route transit provides transit access along a specific route at specific times to anyone wishing to ride. City of Tigard Local Service Transit Action Plan Page 7 Frequency. May be as frequent as every 15 minutes all day everyday or as infrequent as every 30 minutes-an hour during peak periods. Operated by. Tri-Met Jobs Access Who is served: This program is a federally funded grant program that connects low- income people and those receiving Temporary Assistance to Needy Families (TANF) with employment areas and related support services. Frequency: The service is on demand during the hours of 6AM-8PM Monday-Friday. Access is provided only to points within Tigard, however this could include access to a transit center which provides service regionally. Operated by. Ride-Connection, a private non-profit agency. The demand for this service has been fairly low, however ridership has increased slightly in the past 3 months. The cost of providing this service is high and Ride- Connection has indicated an interest in working with Tri-Met to look at route or service options to make the service more effective. Increased efforts must be made to improve usage of this service or the area risks losing the service and the opportunity to prove to Tri-Met that there are ridership needs for low-income populations. Lift Pro-gram Who is served. Provides door-to-door para-transit service to people who are unable to use fixed route services because of disability, or who are unable to navigate the fixed route system independently. Frequency. Operates within and 3/ of a mile beyond Tri-met's service boundaries during the same hours as Tri-met's bus and MAX services. It is on- demand based. Operated by. The Lift program is operated by Tri-Met. Dial-a-Ride Who is served: Countywide service to seniors and people with disabilities Frequency. The service is door-to-door, on demand Operated by. The American Red Cross City of Tigard Local Service Transit Action Plan Page 8 Ride Connection Community Shuttle Who is served. Provides a limited fixed route shuttle for the King City area. and door-to- door service for seniors and people with disabilities in King City, Summerfield, Royal Mobile Villas, Woodspring Apartments and Eldorado Mobile Villas by calling the Ride Connection dispatch by 2:30 PM the day before. Frequency. The fixed route shuttle runs from 9:00 AM to 4:30 PM. The door-to-door service runs from 10:00 AM to 2:30 PM for all areas except King City. King City residents may be able to get door-to-door service along the shuttle route during shuttle service hours. Destinations for the shuttle are: King City Plaza, King City Town Hall (Library and Pool), swimming pool at Crown Center, Tri-Met stops on 99W, Safeway and adjacent stores and Albertson's and adjacent stores. Operated by. Contracted by Tri-Met and operated by Ride Connection Transportation Demand Management (TDM) Programs An additional resource and method of addressing transit needs is through Transportation Demand Management programs. In the areas being studied, there are approximately 21 businesses with 50 or more employees currently using some form of TDM strategy. TDM strategies in use include: carpool match, vanpool programs, passport program (pass subsidies), emergency ride home services, encouraging biking and walking, employee shuttles, etc. None of the employers provide shuttles to/from transit centers. It may be possible for Tri-Met and/or Westside Transportation Alliance (WTA) to target employers in the 72"d Avenue area for increased participation in TDM programs and partnering for employee shuttle services. Inventory of the study areas' infrastructure and service needs Each of the 8 geographic areas reviewed are unique. Before a program could be developed to provide increased transit service, it was first necessary to inventory each of the routes to determine the population characteristics, existing fixed route transit opportunities in proximity and the infra-structure needs. Gaarde Street has the highest general population, as well as the highest percentage of low income and youth population. The highest percentage of senior population is found along Durham Road between 99W and Hall Blvd. Of the 8 routes reviewed, only 3 have existing fixed routes or are withinY4 mite of a fixed route. Of the areas with fixed route bus service, none of them provide service more often than every 30 minutes and only the line serving Durham Road between the Tualatin Transit Center and Hall Blvd and the line serving 72"d Avenue between 99W and Hampton Street serve a significant portion of Tigard via the transit center and Washington Square. Most of the routes had inadequate right-of-way for bus turn-outs. Lack of sidewalks is the greatest capital improvement need along McDonald Street, 72"d Avenue (both City of Tigard Local Service Transit Action Plan Page 9 segments) and Bull Mountain Road. Bonita Road, the full length of Durham Road and Gaarde Street have significant infra-structure in place at this time to support transit service. Additional infra-structure issues is lack of eight-of-way for amenities at transit stops (key intersections) and lighting. Appendix A provides a detailed matrix of the inventory summarized in this section. The information from the inventory was utilized to develop a priority ranking of the areas which was then used to develop the action plan program. Below is a summary of the inventory findings for each geographic area: Bonita Road Population This route has a residential population of approximately 2,018 people within % mile of the potential route. There are approximately 123 people identified by the Census Bureau as low income, 28% are under the age of 19 and 4% are over the age of 65. There are 16 business with addresses off Bonita with 291 employees total. Existing fixed route transit There is access to transit at the Hall/Bonita (line 76) intersection and at the 72"d/Bonita (line 38) intersection, however the distance between these intersections is approximately 2.4 miles. Line 38 only provides service every 30 minutes during peak times and line 76 provides service every 30 minutes. In addition, bus line 38 (serves the 72nd/Bonita intersection) only provides access to a small portion of Tigard and then goes into Lake Oswego on its way into downtown Portland. Infrastructure There are sidewalks along both sides of Bonita Road from Hall Blvd. to 72nd Avenue. There appears to be adequate lighting. Transit amenities could be placed in easements behind the sidewalks. There is inadequate right-of-way for bus turn outs at major intersection locations. Durham Road from 99W - Hall Blvd. Population This route has a residential population of approximately 5,034 within mile of the road. There are approximately 118 people identified by the Census Bureau as low income, 22% are under the age of 19 and 30% are over the age of 65. There are approximately 70 businesses within the vicinity with a total employee population of 456 people. There is also the high school which includes an additional 1,944 students and 90 employees. Existing fixed route transit There is access to transit at the Hall/Durham (line 76) intersection and at the 99/Durham (line 12) intersection. The distance between these two intersections is approximately 6.4 miles. Infrastructure There are sidewalks along both sides of Durham Road between 99W and Hall Blvd. There is adequate right-of-way for turnouts and amenities except at the intersection with Hall and 99W. There appears to be adequate lighting. City of Tigard Local Service Transit Action Plan Page 10 Durham Road from Hall Blvd - Tualatin Transit Center Population This route has a residential population of approximately 742 within'/ mile of the road. There are no people identified by the Census Bureau as low income, 30% are under the age of 19 and 3% are over the age of 65. There are approximately 89 businesses within the vicinity with a total employee population of 1,059 people. Existing fixed route transit There is transit along this route via bus line 76 which provides service between Meridian Park Hospital and the Beaverton Transit Center. Service runs every 30 minutes for most of the day. Infrastructure There are sidewalks along both sides of the road between Hall and 72"d. From 72nd to the Tualatin Transit Center, there are sidewalks along only 1 side of the road. There are no shelters at any of the existing transit stops and there are several locations where that may make sense. Because this is an existing route, the needs are different than roads with no service. Along this road, there is a need for sidewalks along both sides of the street and additional shelters and/or other transit stop amenities. There appears to be adequate lighting. McDonald Street from 99W - Hall Blvd. Population This route has a residential population of approximately 3,049 within'/ mile of the road. There are approximately 64 people identified by the Census Bureau as low income, 26% are under the age of 19 and 11 % are over the age of 65. Because the land use adjacent to the route is residential, there are no significant businesses or employee populations along this route. There, of course, are some businesses at the intersection of Highway 99W, however, this population was not counted because it is primarily served by transit service along Highway 99W. Existing fixed route transit There is access to transit at the McDonald/99W (line 12) intersection and the McDonald/Hall (line 76) intersection. The distance between these two intersections is approximately 4.3 miles. There is the potential for a fixed route bus route along this street to be combined with a fixed route bus route serving Gaarde Street, however, each segment was evaluated separately in order to identify any unique characteristics, opportunities or needs. Infrastructure There are limited sidewalks along this street between 97th Street to 100th Street and none between 100th Street and 99W. There is inadequate right-of-way for bus turn outs or transit amenities at major intersection locations.. Shelters and benches could be located in easements along the route. There appears to be adequate lighting. City of Tigard Local Service Transit Action Plan Page 11 Gaarde Street from 99W - Barrows Road Population This route has a residential population of approximately 7,229 within '/4 mile of the road. There are approximately 382 people identified by the Census Bureau as low income, 32% are under the age of 19 and 6% are over the age of 65. Because the land use adjacent to the route is residential, there are no significant businesses or employee populations along this route. There are, of course, some businesses at the intersection of Highway 99W, however, this population was not counted because it is primarily served by transit service along Highway 99W. Existing fixed route transit There is access to transit at the Gaarde/99W (line 12) intersection. There is the potential for a fixed route bus route along this street to be combined with a fixed route bus route serving McDonald, however, each segment was evaluated separately in order to identify any unique characteristics, opportunities or needs. Infrastructure There are sidewalks along both sides of this street for much of this route, however there are spotty locations where there are sidewalks on only one side or none at all. There is inadequate right-of-way for bus turn outs at major intersection locations. Shelters or benches could be placed in easements or on City property in some locations. There appears to be adequate lighting. 72nd Avenue from 99W - Hampton Street Population 72nd Avenue between 99W and Hampton Street has a residential population of approximately 814 people within'/ mile of the road. There are approximately 61 people identified by the Census Bureau as low income, 20% are under the age of 19 and 9% are over the age of 65. There are approximately 93 businesses within the vicinity with a total employee population of approximately 1,044 people. Existing fixed route transit There is existing transit service within 1/4 mile via bus line 78 which provides service every 30 minutes along 68th Parkway. Line 78 runs between Beaverton and Lake Oswego and provides Tigard stops at the Washington Square Transit Center, Tigard Transit Center, Hunziker Street and 68th Parkway between Hunziker Street and Atlanta Street before going into Lake Oswego. Access to transit can also be obtained at the 99W/72nd intersection via bus line 12 which provides 15 minute service. Infrastructure - There are no segments with sidewalks along both sides of the road. About half of the segment has sidewalks along one side of the road (99W to Dartmouth and Hermoso to Hampton). There is inadequate right-of-way for bus turn outs at major intersection locations. Shelters and other amenities could be incorporated into project reviews as development occurs. There appears to be adequate lighting. City of Tigard Local Service Transit Action Plan Page 12 1 4 NVCI IUU II VI11 "UIILIMMI %.VLI WWL - 1 UC114asln 9 1 CIS AUIL v1U15a1U1 Population 72"d Avenue between Hunziker and the Tualatin Transit Center has a residential population of approximately 840 within % mile of the road. There are approximately 89 people identified by the Census Bureau as low income, 26% are under the age of 19 and 5% are over the age of 65. There are approximately 387 businesses within the vicinity with a total employee population of 7,491 people. Existing fixed route transit There is existing transit service via bus line 38, however it only provides transit service every 30 minutes at peak times of the day. The line travels from the Tualatin park and ride to downtown Portland. The only location it travels through Tigard is along 72"d Avenue and travels north into Lake Oswego at Kruse way, however, it may provide some opportunity for Lake Oswego residents and Tualatin residents to travel to employers along 72"d Avenue in this location. Line 38 provides access to additional transit centers which, in-turn provides access to additional transit lines. Infrastructure There are sidewalks along at least one side of the road for most of this section, with occasional spots with sidewalks on both sides or none. There is inadequate right-of- way for bus turn outs at major intersection locations. There appears to be adequate lighting. Bull Mountain from 99W - Barrows Road Population Bull Mountain Road between 99W and Barrows, via Roshak, has a residential population of approximately 5,625 within'/4 mile of the road. There are approximately 173 people identified by the Census Bureau as low income, 29% are under the age of 19 and 7% are over the age of 65. Because the land use adjacent to the route is residential, there are no significant businesses or employee populations along this route. Existing fixed route transit There are, of course, some businesses at the intersection of Highway 99W, however, this population was not counted because it is primarily served by transit service along Highway 99W. There is access to transit at the 99W intersection via line 12. Infrastructure Bull Mountain Road is not improved with sidewalks for most of its length to Roshak. From Roshak to Barrows, there are generally sidewalks along both sides of the road, however this section is not currently constructed to handle bus traffic. There is inadequate right-of-way for bus turn outs at major intersection locations. There appears to be adequate lighting. Because of the inability to accommodate buses on the existing roads, it may be more feasible to focus efforts in this location on local service shuttles and park and ride lots. City of Tigard Local Service Transit Action Plan Page 13 Council Prioritization of Specific Routes In order to develop a program, it was necessary to prioritize the areas. In order to develop a priority of the projects, criteria were developed and points assigned with emphasis placed on Council priority populations (areas with a high percentage of low- income, senior and youth populations). By assigning point values to the criteria developed, a clear prioritization emerged. Overview of Criteria and Weighting In addition to the priority populations, additional factors that contributed to the prioritization include: • Total population • Employee population • Proximity to a route which would provide access to "life need resources" including: employment support and education, food and health and social programs • Whether there were significant infrastructure improvements needed to support fixed route services • Whether fixed route transit service would provide access to other transit routes. It was interesting that some areas ranked higher than expected while others ranked lower than expected. For example, Bonita Road was originally expected to rank fairly high because of the known low-income population. Upon applying the criteria, however, it became clear that other areas, such as Gaarde Street and Durham Road had higher overall populations and, according to the census data, higher numbers of low income, senior and youth populations. When all the factors were combined, clear priorities were apparent. Still the weighting of the criteria is based on Council priorities. Weighting the criteria differently, may result in a difference in the priority ranking. If Council had indicated that jobs and access to employment were the highest priority, 72nd between 99W and Hunziker may have ranked higher. Appendix B provides the analysis and weights assigned to each route based on the inventory matrix previously referenced. Priority of Routes The priority that resulted after applying priority weights to the criteria is: 1. Durham Road - 99W to Hall (44 pts.) 2. Gaarde - 99W to Barrows Road (40 pts.) 3. McDonald - 99W to Hall (27 pts.) 4. 72nd Avenue - Hunziker to the Tualatin Transit Center (25 pts 5. Bonita - Hall to 72nd Avenue (24 pts.) 6. 72nd Avenue - 99W to Hunziker (23 pts.) 7. Bull Mountain - 99W to Barrows (20 pts) 8. Durham Road - Hall to Tualatin Transit Center (18 pts.) City of Tigard Local Service Transit Action Plan Page 14 The priorities are necessary in developing a program, however, it should be noted that a low priority project does not indicate that it is not important based on Council goals. A low ranking in the priority simply means that, of the important projects, it can be completed later than projects that will provide service to more people in Council's target populations. All projects are included in the program and it is anticipated that all project components will be completed. Discretionary Factors While the conclusions reached are based on the best information available, there are always some areas of discretion to use in determining how the data is organized, and utilized: In addition, because of the way the low-income data was organized compared with the rest of the census data, there were some administrative decisions made which may affect the rankings. Staff looked at the areas reviewed and if a block group included a concentration of low-income dwellings that were outside of the area being reviewed for the action plan, the numbers were adjusted to as closely reflect as possible, the reality on the ground. Every attempt has been made to accurately reflect the Council goals and true needs of the community and priority population groups in this action plan. City of Tigard Local Service Transit Action Plan Page 15 Program The program that has been developed identifies several actions to support or justify fixed route transit service. Each piece is important to the overall success of this local transit service action plan. The program elements can be divided into 2 general categories: capital improvements and service improvements. The program that has been developed provides elements for each of the routes reviewed. Based on the prioritization and the unique needs of the route, however, some elements are programmed for the short term (1-5 years) while other elements which are more complex or needed on lower priority routes are programmed for the medium term (5-10 years) or long term (more than 10 years). Below is an explanation of each of the program elements utilized to develop the local service transit action plan program: Service Improvement Program Elements Publicize existing programs In order to get new or expanded fixed route service, we must first show that the ridership is there and will utilize the service. Because there are already programs in place that are not being utilized to their full potential, the first step is to increase awareness of the programs. In addition to this being needed to justify new service, if ridership in some of the existing programs remains low, there is the risk that the program could be eliminated. Specific programs to emphasize include: Jobs access Lift program • Hide Connection Community Shuttle Dial-a-ride One method identified specifically in the program is to create an informational flyer on existing transit opportunities to be mailed to all business owners along with their annual business tax receipts. Work with Tri-Met marketing department and WTA to target employers for TDIVI Tri-Met has an existing Transportation Demand Management program that works with employers to develop programs to address employee population needs. The Tri-Met marketing department can focus *efforts in a particular area to elicit the most involvement. The City of Tigard can ask Tri-Met to focus their TDM marketing efforts on areas with large employee populations, such as along 72"d Avenue, in order to increase involvement in these programs, thus showing the desire and demand for additional transit service. • Work with Tri-Viet to explore altering existing services to include routes • Ask Tri-Met to look at shift times and whether altering bus schedules will capture more riders • Ask Tri-Met to explore where employees are coming from to see if line changes would increase ridership City of Tigard Local Service Transit Action Plan Page 16 Tri-Met has indicated that, initially, they may be willing to look at altering the existing service hours to include servicing a priority area. This would likely mean increasing the interval time between buses and/or removing existing low performing routes. This provision will be placed in the program for the top priority route (or routes). Service will be changed only after thorough evaluation and public notice along affected routes. Additional work programs will have to be developed to implement this program element. Ultimately, it is anticipated that funds will become available to increase the total number of service hours for local service in Tigard and that the routes identified will obtain more frequent fixed route service. Capital Improvement Program Elements Program sidewalk/infrastructure improvements into the CIP In many cases, there are limited sidewalks or additional infrastructure improvements that must be completed in order to support fixed route transit service. As a general rule, it is no use having a bus stop if no one can walk to it because of lack of sidewalks. For this reason, it is critical that sidewalk installation be a priority along routes targeted for fixed route transit service. Sidewalks are a requirement of land development approval and are programmed into any road improvement project. In addition to these steps that currently take place to eliminate sidewalk gaps, the program calls for programming sidewalk improvements into the CIP process depending on the priority raking of the project. Of course, if sidewalk gaps are eliminated through another funding source (MTIP, Developer, LID, etc.) by the time they are scheduled to be funded with CIP funds, the program element has been met and CIP funds can be used for another project. Apply for State Pedestrian Grants The State of Oregon has a grant program for projects that consider the needs of children, elderly, disabled and transit users. Grant funds can be used to complete short missing sections of sidewalks which would remove access to transit obstacles. It is recommended that Tigard actively participate in the grant application process to assist in sidewalk construction to support future transit, provide pedestrian access to schools, etc. Apply for CDBG funds for sidewalk/access to transit improvements The Community Development Block Grant Program provides grant opportunities for jurisdictions in areas with 51 % or more that are low income. In these areas, the City could apply for funds to construct sidewalks removing access to transit barriers. It is recommended that Tigard actively participate in the grant application process to assist in sidewalk construction to support future transit, provide pedestrian access to schools, etc. Based on the inventory of existing conditions, no whole route has a high enough percentage of low-income populations to be eligible for CDBG funds, however portions of certain routes have a high concentration of low-income populations which will become the focus of potential CDBG applications. City of Tigard Local Service Transit Action Plan Page 17 Consider applying for MTIP funds for localized shuttle As stated previously, in order to get new or expanded fixed route service, Tigard must first show that the ridership is there and will utilize the service. A component of this transit service program is to consider applying for MTIP funds to start up and operate a local service shuttle serving priority populations and/or geographic areas. A program such as this would be a demonstration project that could be maintained for a maximum of 3 years. If, after 3 years, the ridership is sufficient to justify permanent transit service, Tri-Met (or the City??) would have to include permanent service in their operating budget in order to keep it running. Programs such as this have been successful in other parts of the Metro area and are effective ways to provide transit service that is less costly than running buses on a fixed route. Additional work programs will have to be developed to implement this program element and to evaluate the effectiveness of the program once it were established. Capital improvements to 72nd Avenue are also identified in the Regional Transportation Plan (RTP) and are, therefore, eligible for MTIP funds. An additional recommendation is to consider applying for MTIP funds to help complete the pedestrian improvements along the two 72nd Avenue routes. Transit Action Plan Program For Increased Local Service The matrix on the following pages provides the proposed program for increased local transit service in Tigard. The program elements are distributed for each geographic area based on the analysis of existing conditions and the Council prioritization discussed previously in this document. In the following sections, the program is developed further with specific recommendations and strategies for implementation. Near term and short term elements include tasks that can be done fairly quickly for all routes in question and focuses the majority of more detailed tasks on the higher priority routes like Durham Road and 72nd Avenue. Examples include working with Tri-Met to target employers for TDM programs, publicizing existing transit opportunities and programming sidewalk improvements into the City's CIP. The medium term and long term tasks are identified as well. These tasks include more frequent bus service along 72nd, fixed route service along most of the routes, etc. In order to realize these tasks, significant coordination with Tri-Met is necessary and the near and short term elements of this action plan will need to be completed. 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O CD CD 7 (D .p 0 O. • ►'O 'v ( D 0 Co C ( D 1 70 :3 _ 1' O C N N * N C (7 `G C CD x ~ CD 3°Xz CL -0 CD 0 =T(O ca m 0 0 O O 0 fl N S O S to 2 O c ~ O :3 (D 9 c O CD cn cn 2L 0 _0 'D • (D e 0) 0 o 00 CD C CD 3.v ° N (Do j 7 3 3 c C j c 0 Cr (D S :3. CD 1 S p' n O M C N C 7 T' 0~ 7 N (D C7 Cl C (~D v N 0 . j . C N Cl) 0 0 , O N X m N (D y m-v 0 v 0 OCO ? j O m < =r CD O 3 N 3 Q. cr CD D ( ~ 0 0 =r -0 0 O CD CD x x @ CD O , SO Nf CL C C aC w f~/ ID CD (O Q 0 Recommendations for Program Elements This section makes several recommendations which will help in achieving Council's goals. In order to implement the program outlined in the previous section, there are specific actions that are needed in order to fund and implement the specific program steps. In addition, there are communication recommendations to help ensure that this document remains an active planning tool after Council's adoption. This section takes the program section one step further by identifying involved parties, specific steps needed to complete the task and the anticipated completion date. The tables are divided into the categories from the pro ram matrix in priority order: General, Durham - 99W to Hall, Gaarde, 72n y- Hunziker to Tualatin Transit Center, McDonald, Bonita, 72nd _ 99W to Hunziker, Bull Mountain, and Durham- Hall to Tualatin Transit Center. The following is the recommended implementation strategy for near term and short term actions. Medium term and long term actions will need to be defined as we get closer to those timeframes. Because Bull Mountain and Durham- Hall to Tualatin Transit Center are the lowest priority areas in this review, there are no identified tasks in this section because there are no near or short term tasks identified for either area. As the document is updated in the future, tasks will be incorporated for these areas. It is anticipated that, due to the changing nature of the funding, regional transit priorities and development, this plan will need to be updated every 2 years: General Piogaare~ TastC C~reae inforrnaootialr,o#., exisf~ng traset dppov es ~ , be sts~buf' ►sii bi ~f a or nati r , ; . i s ies c x 4 n . , : Involved parties Tri-Met, Tigard Finance staff, Tigard Planning staff, WTA Specific steps • Obtain information from Tri-Met staff on existing services Develop layout for flyer information Prepare draft for "involved parties" review • Final version sent to printer for copies (approx. 3,500 copies costing approx. $136-$211) Distribute to Finance staff for enclosure with business tax renewal receipts Anticipated completion date 1 January 2003 City of Tigard Local Service Transit Action Plan Page 21 General (cont.) Progspn! T-Atik - 1a~'~P, vv~th T ra•~f16 r `h Taw- Ytls.. f6 cS ` i~ a ' `tis tea,ryry 01 . -d6!1!!!~~Y` S?o F!.41'4r F♦~~.T~aW''..~ Q~ - ~.Yi.'x -r..:. Involved parties Planing staff, Engineering staff (for CIP issues), Finance staff (for budget issues), Tri-Met, City Council Specific steps • Tri-Met has not developed a work plan for focus area plan development. Staff will consult with Tri-Met periodically to check on the status and to convey our willingness to work on this plan. • Once a work plan is developed, Tigard staff will update Council on specific steps. • Ultimate completion would likely include Council endorsing the focus area plan and entering into an IGA with Td-Met for service and capital investment. Anticipated completion date TBD yt a l- SPr,`y~,~ „ . [ ~ w~ p " i. nY " A'A1 Woman r#fi N r Involved parties Tri-Met, Tigard staff and Council, downtown groups/organizations, WTA Specific steps As commuter rail moves forward, Tri-Met will need to consider how to integrate this service with existing service. Planning staff will continue to advocate for more intra-city links, but also for more links from commuter rail to employment areas such as the Tigard Triangle, 72nd Avenue and Washington Square. It is anticipated that commuter rail considerations will also be discussed as art of the focus area plan development. Anticipated completion date On-going ' aekessn lane a ears, - al s~rvpc_"e transit [J" a4e loc =ro rn dl 'ea Task ~l Involved parties Planning Staff, Tri-Met, WTA, City Council Specific steps • Meet with Council during a work session to evaluate observations and priorities to incorporate into action plan update (July 2004) • Incorporate changes to the transit system as well as planned changes and prepare draft update (August-October 2004) • Hold second work session with City Council to discuss changes and updated recommendations (Nov 2004) . Hold City Council public hearing for formal acceptance by resolution. Dec. 2004 Anticipated completion date December 2004 City of Tigard Local Service Transit Action Plan Page 22 Durham - 99W to lull K Program 3as ` s z~+ p5 saur d r r a r I} f a ~~RM~i ( 1 3:} r. orkit a,'firi~lle,~x r ~g ®xts . , . r aw ~ ~/~AA.✓' 'j a~~( , fin. ~ n. fi ~Gi K '1~~ z ~~Li~ l~~~ Y , ~ ~ . „ ` ~ 6 G } P. , 1..., i x. r ~ ,..5~.. ~ d. Sr.,ri'` Aa~ '4. Involved parties Tri-Met, Planning Staff, City Council Specific steps . Ask Tri-Met staff to evaluate how service could be altered from existing lines to include this portion Durham Road • Take alternatives to Council for consideration and recommendation • Depending on Council recommendation, work with citizens (in concert with Tri-Met) along lines to be altered to gather input Open houses Informational mailings • Hold work session with Council to present information gathered at public involvement meetings • Council adopts formal recommendation for service change (if appropriate) and forwards to Tri-Met staff for implementation -Anticipated completion date 2004-2005 Gaarde 9 ~'i"ij~ T. C~ h ✓ ~ o 4 . a r. ~ / PVd 'N/ ICU il 4 Involved parties Engineering staff Specific steps Engineering solicits recommended projects for inclusion in CIP (Oct 2004 or 2005) • Formal public meetings to present recommendations and solicit comments (Jan/Feb 2004 or 2005) • Recommended CIP presented to Planning Commission • Planning Commission recommended CIP presented to Council for adoption no later than June 2004 or 2005 Anticipated completion date TBD based on CIP priorities and public input - recommended for no later than 2005 2 ears City of Tigard Local Service Transit Action Plan Page 23 72"d Hunziker to Tualatin Transit Center r " a107 I y „ n 1 r n.• r ik, ,.y' 1~I t 0 4 f ju 1 ~ ' o rp. ~S L ` h~Tro i k: 0 W. i : 8~~ 1r ° . V013, Involved parties Tri-Met, Tigard Planning staff, WTA Specific steps • As part of "general" work task to create an informational flyer, provide contact information for-WTA and Tri-Met regarding TDM programs. Ask Tri-Met to specifically target employers along this route and assist, as needed, b coordinating necessary information. -Anticipated completion date January 2003 - on-going , m v { i, t'P.SV't frY r. w' I .r C7jy~r~ r 1'1'1 TtS1C ~ l u(.~.. t - - }',=}"L 3,-•:+;.. ~ ~ ~f"~~ +~.v~h•' "}S~r ~~"'3.1 lj . ~1dt rtt,Mdirt- Ibf¢ a i > ° " ~ } t i • .`{i.+ '6 r + i ~ ~§`pj 5 .l ; T` i 9 'Y .'Y s 3 Y?- y l~; a4r yl- i ~ ~ 7 ~ ~ ~ ~r ■ rh,.,n ':rGf. a• .c .fr-,.`•n.r d,.y jx'ra s ..`°~~t_~Y..•T ~ ~ .`F~ .7~ ~X .'{~~~.lYleAk~N{: * ~p Involved parties Tri-Met, Tigard Planning staff Specific steps • Send letter requesting Tri-Met's assistance • Follow-up with Tri-Met to obtain results • Update Council on information and have Council write letter to Tri- Met board supporting service changes, if warranted. • Assist, as needed, with implementation of service changes • Update this task list, if needed, to incorporate additional steps Anticipated completion date Letter by February 2003, additional action, as needed, with target action date b 2006 ..C f - 0 I^',y,' a. l.!4 t h J 1.✓. r'1 'Isla,~i. ;P rograrrl Task A Tree 4® geo-coe;tra a► ee~q~ejj~ 4~ ~M ' ~s,~ P} t^' A x Y C~ G.Y ! r etas-G ~F {t . , OM11 frorrr o see 'i t1 9 e t► { - , ale g t a g~ , ~ 4 fr+ r . Involved parties Tri-Met, Tigard Planning staff Specific steps • Send letter requesting Tri-Met's assistance Follow-up with Tri-Met to obtain results Update Council on information and have Council write letter to Tri- Met board supporting service changes, if warranted. . Assist, as needed, with implementation of service changes y . U date this task list, if needed, to incorporate additional steps Anticipated completion date Letter by February 2003, additional action, as needed, with target action date b 2006 City of Tigard Local Service Transit Action Plan Page 24 72nd - Hunztker to Tualatin Transit Center (cont.) . . td tt,~ .u Y ~4 r e ~F k^C s FZ'#6L~~ 1~1~ Rico% ~Clll~,YY+ i~ro r..r >ibaSl E'l.Y r. 49 Involved parties Engineering staff, Finance staff, Tigard City Council, citizens Specific steps . Engineering solicits recommended projects for inclusion in CIP (Oct 2005 or 2006) • Formal public meetings to present recommendations and solicit comments (Jan/Feb 2005 or 2006) o Recommended CIP presented to Planning Commission Planning Commission recommended CIP presented to Council for ado Lion no later than June 2005 or 2006 Anticipated completion date TBD based on CIP priorities and public input - recommended for no later than 2006 3 ears K,. J > ey _Ls 5F' Y;( .L.vY p¢ ^ t i a,tY )i'4 tr,.y1 y3 +7-w ~ ~ 0 4 ♦ sff-!! r Man 3 Involved parties Tigard City Council, Engineering and Planning staff, Washington Count Coordinating Committee, Metro Specific steps . During the next allocation cycle (anticipated to begin 2004) consider this project when determining projects to apply for If this project is moved forward based on evaluation criteria and likelihood of approval and other jurisdictional priorities, the project will be brought to the WCCC for coordination. Staff submits application Anticipated completion date Take into consideration during next MTIP allocation cycle, however other jurisdictional priorities may supercede this due to MTIP evaluation criteria and Ti ard's priorities. City of Tigard Local Service Transit Action Plan Page 25 " iJ. { A G 6 .1<o4t~ t~'N ~o rosT t dt m i x sic,. i'ro raRB . 4 c. , , x ~ ~ .c a t'aa ~~!a Involved parties Engineering staff, Finance staff, Tigard City Council, citizens Specific steps . Engineering solicits recommended projects for inclusion in CIP (Oct 2007 or 2008) . Formal public meetings to present recommendations and solicit comments (Jan/Feb 2007 or 2008) . Recommended CIP presented to Planning Commission Planning Commission recommended CIP presented to Council for adoption no later than June 2007 or 2008 Anticipated completion date TBD based on CIP priorities and public input - recommended for no later than 2008 5 ears Involved parties State bike and pedestrian program, Planning Staff, Engineering staff, City Council for support of proposal). Specific steps • To be developed Antici ated completion date 2004-2005 Bonita ,.P a ~z7g' - ,i ~{'~k c •e.~~yyx g ad%'^"Sfn'_sw4g' r s a.`r ' 1!'z'} ?q' ~ ss1 . A Sl ' `y y ' x ~ } ? j T. ~ +,J . ..aR!.! l 41.. .r . ^hY.PJ! ~S3'ilOT. k s r~ M.?C Involved parties Tri-Met, Planning staff, Assistant to the City Manger (for public involvement aspect), Ride Connection Specific steps • Form short term task force (made up of "involved parties" to evaluate service usage and areas for improvement Prepare specific public outreach plan to target this area for publicity on existing programs Hold open house and/or distribute mailers on existing services and programs. -Anticipated completion date Task force formed by February 2003, completed by Feb 2004 City of Tigard Local Service Transit Action Plan Page 26 *7,gnd _ ChCAW fn Hvinzilko r w1t Tri' Olt anO "O"(W. A:16' OM JPro or r Involved parties Tri-Met, Tigard Planning staff, WTA Specific steps • As part of "general" work task to create an informational flyer, provide contact information for WTA and Tri-Met regarding TDM programs. Ask Tri-Met to specifically target employers along this route and assist as needed, b coordinating necessa information. Anticipated completion date January 2003 - on-going - . ..wl ~Tr*jtr ' , ]t/:Y ~Sik RS*~i13ihMi s.i.S.es?'Fz _ a5f+nnlvi;'•:r~ n s-. i?!,f?r r r_. Involved parties Tri-Met, Tigard Planning staff Specific steps • Send letter requesting Tri-Met's assistance Follow-up with Tri-Met to obtain results Y Update Council on information and have Council write letter to Tri- Met board supporting service changes, if warranted. Assist, as needed, with implementation of service changes this task list, if needed, to incorporate additional ste s Update Anticipated-completion date . Letter by February 2003, additional action, as needed, with target action date b 2008 ,.y 4 . - y = a ; tr~~ • e L {is~'~~k y ~'•s... ~vat'"jr .l#~' r ~ l 1 r j • F f L~xY e~ n 'fd ` r~ r = r ~ t^frdrrto s+ee rOre~ciis,s are`C ~ f E4~K%J r ay, 1'JY 4 x Involved parties Tri-Met, Tigard Planning staff Specific steps • Send letter requesting Tri-Met's assistance Follow-up with Tri-Met to obtain results Update Council on information and have Council write letter to Tri- Met board supporting service changes, if warranted. Assist, as needed, with implementation of service changes Update this task list, if needed, to incorporate additional steps Anticipated completion date Letter by February 2003, additional action, as needed, with target action date b 2008 City of Tigard Local Service Transit Action Plan Page 27 Bull Mountain ~r ~~fI ~A e'9 e,✓y'V ~/Ai'~{\yf, tr;~~ yp..,;r t hr_I ~f' t R;. Y y r~ tf~~~~r9f ,~''~,T~1~,~^1$ r +j: T; y. ~ •.~It~i-® R.~~-~>r8$I\C.. /r':: ~lJ rY~~~ ~ Y .'.F~ ~a.~, .~.~f ..iCri~_, ~";.~1J'!A-•`~c~: /.Mlf~~•P~~}74~y~~'~ - .61 ~]rr Involved parties Specific steps 0 Anticipated completion date Durham - Hall to Tualatin Transit Center P r 6 r T k T D 15a~e` 3 y• Ipr ur e~ l ! of ce w JSt n s7 t_ ; k ` jt ~ ro r i al q ~ ~ , 1 Q~ ~ o ' ~ N N ~ Yr - t f ~'~neat~~ " ~ ' ~ t~~t ~ r' r_~ ~~~;tas ' ~~l~.~~~~ ~ ~ Involved parties Specific steps Antici ated completion date Communication As part of the implementation of this plan, it is recognized that communication with Council, Tri-Met and funding agencies is vital and important. With that, the following recommendations are provided to ensure effective communication: Update Council quarterly regarding current achievements, progress and communications towards full implementation of the Local Service Transit Action Plan. This may be a brief memo or a Council work session, depending on the level of completion and Council action needed. Planning staff meet quarterly with Tri-Met senior staff members to discuss current status and next steps. • Planning staff attend TPAC meetings regularly at Metro to stay closely tuned to regional transit and pedestrian funding issues. Planning staff and Council members attend Tri-Met public meetings in the Tigard area. Council communicate on a regular basis (after quarterly update from Planning staff) with Tri-Met board members emphasizing Tigard's priorities and needs. City of Tigard Local Service Transit Action Plan Page 28 A-p pen dix A. Tigard's Transportation Service Needs by Geographic Area - detailed matrix B. Tigard Transit Service Needs Criteria Evaluation and Prioritization City of Tigard Local Service Transit Action Plan Page 29 Q x C d d CL Q co z C O CC L y C O C V C J u v u E d d ~ u ro a C 6! y C •v - ~ N y C 'O t~i • ~ 'N \ C 'v N 'N E u v C • p U N C V E C E ° c A 's w ~ 8 c 't x oa ~ c iO :c °d m ~ U . . . tY~6 ~ y X ~ ~ C 2 ~ V u 0 O C1 L' p p 'fl O 'p q R7 N , _ 0. 0 . 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O O t Q, OO A C u O 9 v y C ~ m H % A 3 U ~ c n u v A .9 7 'vo u ~ 0. d 0 V 'C 0 'C a nc a 'C 0 ~a a 0 0 u u A 0 O .y d A d s u a Tigard Transit Service Needs - Draft Prioritization Appendix B, page 1 0 Meets Council target - Max points 0 Partially meets Council target - Half points O Does not meet Council target - Zero points Population Life Needs Other 0 0 O vOi N u " ¢ P c R y ca m o Q. v J X 5 LZ 04 ~ x 00 w° 1:4 p oo f3. ' [L N . O O Q0 cc CL V• b GL d R. Q' ' T oo N :d ao 'a. A _o tip A X O O X O O X N . X O u 'd X "j t ~t b X O 0 V X • p ~ CpC~,~ X Q 04 X O O fn N •y O P. X 07 al: V2 . O rn. F . w.~ w.5 CLF R. • w 0- , A d Bonita Rd. - G 0 ® O ® O O O ® :24„ Hall Blvd to 72"d Ave. Durham Rd.- 0 O ® ( ® ® 0 0 99W to Hall Blvd Durham Rd. - O ® O O ® ® O 0 0 O 0 18-- Hall Blvd. to Tualatin TC McDonald St. 0 O ® 0 O O O O O ® 0 ® 27.` - 99W to Hall Blvd. Gaarde St. - 0 ® O O O O 0 0 ® 49., 99W to Barrows Rd. 72" Ave. - O a O ® O 0 ® 0 ® O 2:` 99W to Hampton St 72" Ave.- O 0 ® O O 0 0 ® O ® Hunziker St. to . Tualatin TC Bull Mountain ® ® O O O O 02 O Rd. - 99W to ; Barrows Rd. ***Need to research this further. Based on census data, this area ranks as having 2"d highest low income population, but knowledge of area does not support this. ' In most cases there is insufficient ROW for bus turn-outs at key intersections, however, this is not reflected in the measurement because Tri-Met has indicated that they are re-looking at the provision for tum-outs and are likely to be going away from this design. 2 Bull Mountain has sidewalk access to key transit stops, however, because several portions of the identified route are unable to accommodate bus traffic, it only received a partial rating. (Key located on page 2, Appendix A) KEY Appendix B, page 2 0 w O Total population >2500 1001-2500 1000 or fewer Minority > 15% 11-15% 10% or less Youth >30% 21-30% 20% or less Senior >10% 6-10% 5% or less Low Income 200 + low income 100-200 low income 0-100 low income residents within % mile of residents within mile of residents within % mile of route route route Employment support More than 5 businesses 1 to 5 businesses serving No businesses serving & education2 serving this need along this need along route this need along route route Food and health More than 5 businesses 1 to 5 businesses serving No businesses serving serving this need along this need along route this need along route route Social programs More than 5 businesses 1 to 5 businesses serving No businesses serving serving this need along this need along route this need along route route Employee population More than 1000 1-1000 employees No employees (based on business employees tax data Existing infrastructure Significant infrastructure Some infrastructure Very little existing infra- in places (sidewalks, lighting, ROW investment needed to structure in place, or easements for support transit significant investment amenities) in place to needed to support transit support transit with little and/or it would be difficult additional improvement to provide infrastructure due to ROW issues Route identified in Yes No or existing TSP Existing transit Existing transit service on Access to at least 1 No access to transit that opportunities route, access to more than transit route that provides carries traffic into Tigard one existing transit route if service into Tigard s transit were provided along this route 1 Low income data based on block group census data adjusted to compensate for low income areas outside of the 1/4 mile area being reviewed for a specific route. The numbers are only approximate. 2 Employment support & education businesses included Daycare centers, employment/temp agencies, schools, and labor unions. 3 Food and health businesses included Medical/Dental offices, eating and drinking establishments, grocery/convenience stores, physical fitness businesses, and massage therapy/acupuncture. 4 Social programs businesses included counseling services, Non-profit relief and aid organizations, and Senior, disabled and veteran services. 5 In most cases there is insufficient ROW for bus turn-outs at key intersections, however, this is not reflected in the measurement because Tri-met has indicated that they are re-looking at the provision for turn-outs and are likely going to be going away from this design. 6 i.e., making several stops and route changes within Tigard to pick up and distribute Tigard traffic in Tigard, serving internal transit needs. AGENDA ITEM # FOR AGENDA OF 12-10-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Authorize signing the Senate tsiii izz ur/ Jcrvi~c~ r► ~~.Ll~.=~ - PREPARED BY: Julia H jduk DEPT HEAD OK Y MGR OK Review the SB 122 Urban Service Agreement and determine if the Mayor should sign the agreement. STAFF RECOMMENDATION Adopt the attached resolution (Attachment 1) authorizing the Mayor to sign the agreement on behalf of the City of Tigard. INFORMATION SUMMARY Senate Bill 122 requires counties to coordinate service provider agreements for ubanizable areas to identify who the ultimate service provider will be. A signed USA is also a requirement for proceeding with an annexation plan. Washington County has been working with a SB122 Management Oversight Committee for several years to develop agreed upon principles so that all USA's could be similar in format and content. Because of Tigard's interest in examining the Bull Mountain area, the County determined that we would be among the first cities in Washington County to develop and sign the agreement. The City of Tigard, Washington County and the specific service providers (Clean Water Services, Tri-Met, Tualatin Hills Park and Recreation District, Tualatin Valley Fire and Rescue, and Tualatin Valley Water District) have been coordinating their comments and issues. The final USA is included as Exhibit A. The USA specifies how the provision of urban services will be provided for the specific services required by SB 122. The agreement also specifies that Tigard will be the sole provider of parks for the unincorporated area. The agreement states that the County will study the feasibility of collecting a parks SDC for the urbanizable area. The City of Tigard Departments including Engineering, Public Works, Police, Community Development and Administration have reviewed and commented on the Urban Services Agreement. Attachment 2 provides a general summary of the service and who will be the ultimate provider upon annexation. It also provides a summary of the major issues for all services included in the agreement. OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal #2 - Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST Attachment 1: Resolution authorizing the Mayor to sign the Urban Service Agreement Exhibit A: Urban Service Agreement Attachment 2: Summary of Urban Service Agreement FISCAL NOTES Not applicable I:\lrpln\julia\usa\USA update ais.doc Altiachment 2 Summary of Major Issues In SIl3 122 Urban Service Agreements Service Current l~rban Kpigr lsoues: , Fire protection and Tualatin Valley TVF&R a No change in service public emergency Fire and Rescue services TVF&R ublic et t T( Transit Tri-Met Tri-Met , p -m o a In addition private partnerships to provide transit may occur as well. Tri- met is to work with County, CITY and METRO to provide efficient and effective public transit to the TUSA atrol will be iffs Sh Law Enforcement County Sheriff City of Tigard p er a Enhanced eliminated as annexations occur. rovider of l th Parks and Recreation None in Bull City of Tigard e p e so a Tigard is however, Tigard and parks Mountain/ Metzger Park , Washington County shall LID in Metzger determine feasibility of creating a park and recreation district in the TUSA or of having TF-IPRD annex a portion of the area. e County agrees to study, with the City, the feasibility to adopting a parks SDC in the TUSA e Metzger Park LID would continue upon annexation and would be in addition to City arks service provision. l l t Roads and Streets County City of Tigard eve a toProvides Tigard will take at before over. Sanitary Sewer and Clean Water City of Tigard e Storm Water Services t Managemen ated as i li b - Water Service Tualatin Valley TVWD and City of n m e e e TWD will Water Dist. Tigard annexations occur (TVWD), Tigard a TVWD will continue to provider Water Dist. service to Metzger area unless (TWD) and City both Tigard and TVWD agree to of Tigard a service provider change upon annexation. MEMORANDUM TO: Jim Hendryx i1 FROM: Cathy Wheatley, City Recorderc RE: Urban Service Agreement DATE: December 11, 2002 Jim, attached are three certified copies of Resolution No. 02-77 with originally signed copies of the Tigard Urban Service Agreement attached to the resolution copies. Once the signatures have been obtained from the appropriate parties, an original agreement should be filed with the Records Division. Attachments I:WDM\CATHY\MTG-DIST\021210 URBAN SVC AGREEMENT.DOC AGENDA ITEM # FOR AGENDA OF 7~PG• /D. J~_ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Resolution endorsing priority projects for the 04-07 Metro Transportation Improvement Program (MTIP) application and authorizing the City of Tigard to apply for funds. PREPARED BY: Julia Hajduk DEPT HEAD OK ?&*ITY MGR OK ISSUE BEFORE THE COUNCIL 1.) Should the Council endorse the identified projects for MTIP application? 2.) Should the Council authorize the City to submit applications for the identified projects? STAFF RECOMMENDATION Adopt the resolution which will both endorse the projects and authorize the City to submit applications for the 04- 07 MTIP program. INFORMATION SUMMARY Approximately $26 million dollars are available for transportation from federally authorized funds that became available as part of the Transportation Efficiency Act for the 21St Century (TEA-21). The funds will be allocated in the Metro area through the Transportation Priorities 04-07 program (also known as MTIP - Metro Transportation Improvement Program). Metro has solicited projects for consideration and applications are due December 20`h. The funding for new projects would not be allocated until fiscal year 2006-07. An emphasis for the regional funding are projects located within Regional Centers or Town Centers. In addition, projects being considered must be identified in the Regional Transportation Plan (RTP) or must take the place of a project that is identified in the Regional Transportation Plan. The Washington Square Regional Center Implementation Plan and funding program identify MTIP funds as a method of making necessary transportation related improvements. After reviewing the program criteria, potential project costs and the project need, the Engineering Department, the Community Development Department and the Public Works Department (for parks) recommends submittal of MTIP applications for the following projects: Project Estimated Cost Local Match • Greenburg Road widening - widen facility from $1,989,000 $200,293 3-lane to 5-lane between Washington Square Drive and Tiedeman. • Preliminary Engineering for Washington Square $430,020 $44,163 Regional Center Greenbelt Trail from Hall Blvd to Greenburg Road and ROW acquisition and construction for the eastern portion of this segment from Hall Blvd to Highway 217. • Pedestrian improvements in Tigard Town Center $226,720 $23,284 to support commuter rail project. As part of the project review and funding process, Metro requires a resolution of endorsement from the governing bodies from all agencies sponsoring a candidate project. The resolution of endorsement, if approved, would be submitted to Metro as part of the application packet. In addition, because the project match requirements exceed $25,000, the City Council must also approve the application for the funds. OTHER ALTERNATIVES CONSIDERED Suggest revisions to the proposed projects. Do not adopt the resolution - this would result in the City not applying for the available funds. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Transportation and Traffic, Goal 1- strategy 2 - "Encourage through traffic on major and minor arterials" Transportation and Traffic Goal 3, strategy 2 - "Encourage uses of alternate modes", and strategy 3 - "Encourage development of alternate modes" Urban and public services, parks and greenways, Goal 2 "Open space and greenways areas are preserved and protected" ATTACHMENT LIST Attachment 1 - Draft Resolution Exhibit A- Summary of Projects FISCAL NOTES The local match for Greenburg Road and the Downtown pedestrian improvements will be included in the street system program in future CIP budget years since the funds would not be available until fiscal year 2006-07. The local match for the greenbelt trail would come from the Public Works Department and has been included in next year's budget. AGENDA ITEM # 9 FOR AGENDA OF December 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUNRY ARY ISSUE/AGENDA TITLE A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT TO CONDUCT A JOINT REVIEW OF OWEST AND VERIZON FRANCHISE FEES. PREPARED BY: Craig Prosser DEPT HEAD OK CITY MGR OK C~ Should the City enter into an intergovernmental agreement with other cities within the Qwest and Verizon service areas to conduct a joint review of Qwest and Verizon franchise fees paid? Approve the intergovernmental agreement. INFORMATION SUMMARY Staff from several cities within the Qwest and Verizon service areas have been meeting over the past several months to discuss the possibility of coming together to conduct a joint audit of our franchises to ensure that we are receiving the correct amount of franchise fees due. Staff feel that a joint audit will have benefits for participating cities and will also ease the audit process for the company being audited. Franchise fee revenues account for a significant portion of city revenues, and telephone franchise fees are often the second largest franchise fees paid. The City of Tigard receives over $360,000 per year from Qwest and Verizon franchise fee payments. Traditionally, cities have not audited franchise fee payments. Payments from any one company may fluctuate from year to year, and it may not be readily evident why this fluctuation occurs. In addition, city boundaries change over tune with annexation. It is not clear, however, whether cities have consistently notified utilities of changes in their boundaries or whether utilities routinely update their customer lists in response to annexations. Most cities have also experienced significant growth from new construction. Again, it is not clear whether utilities have kept their customer lists by city current. Finally, most franchise fees are based on some definition of "gross revenues." To the layman, this appears to be a simple, straight-forward term, but within utility accounting procedures there are opportunities to assign revenues to other operations or other classifications which could reduce the amount of gross revenue reported by the franchised utility. None of this is to say that we anticipate large problems within our franchised utilities. It does say, however, that it is prudent to check periodically to make sure that everything is okay. Several of the cities that have been meeting over the past several months have tentatively decided to work together on a joint audit to make sure that there are no problems in this significant revenue source. Last year, the City of Tigard lead a consortium of 24 cities that conducted a successful joint audit of PGE franchise fees paid. This project recovered $3.2 million for the participating cities, including $310,000 for the City of Tigard alone. Approximately 73 cities have tentatively agreed to form an intergovernmental agreement (IGA) to conduct a joint audit of Qwest and Verizon. The League of Oregon Cities and the Metropolitan Area Communications Commission have also been participating in these discussions and providing assistance. The proposed IGA provides for Portland and Hillsboro to lead this consortium. Tigard is a member of the executive committee. The project schedule calls for the consultant work to begin in January 2003. We expect that this project will require a significant amount of work and time to complete. The completion date for this audit will depend upon the level of cooperation provided by Qwest and Verizon the work of individual cities in reviewing their address databases. Do not approve the IGA: a. The City has budgeted funds for one franchise audit in FY 2002-03. The City could use these funds for a stand-alone review of Qwest or Verizon (or some other franchisee's) franchise fees paid. Such an audit would probably be more limited in scope. b. Do not audit Qwest and Verizon. The City has never audited these franchises and yet franchise fees continue to be paid. The City could continue to trust that it is receiving all money due under these franchises. C. Audit only one of the utilities. Verizon is the major service provider in Tigard; Qwest serves only a small portion of the City. N/A Resolution with Attachment A FISC I. NQUS An RFP was issued, and two firms submitted proposals. The selection committee chose Maximus, Inc. to perform this work. (Maximus also conducted the successful audit of PGH franchise fees paid.) The City of Hillsboro will enter into the contract with Maximus on behalf of the consortium. The total cost of this contract is $500,000. Project costs will be allocated to participating cities. A portion of the cost will be divided equally among participating cities to reflect fixed set up and start up costs. (Cities of less than 10,000 population will be pooled for purposes of allocating this portion of project costs.) The remaining costs will be allocated among participants according to Qwest's and Verizon's reported gross revenues generated within each city and population. The portion of the total contract cost allocated to Tigard is expected to be $17,510. In addition to these costs, a portion of the work of comparing Qwest and Verizon customer lists to actual city addresses will either have to be done by city staff or will be contacted out to Maximus. Tigard will contract this work out to Maximus at a cost of $7,500, bring the total cost of this project for Tigard to $25,010 The City budgeted $27,500 for one franchise audit in FY 2002-03. MEMORANDUM TO: Craig Prosser FROM: Cathy Wheatley, City Recorder RE: IGA - Qwest & Verizon Franchise Fees DATE: December 13, 2002 Craig, attached are two certified copies of Resolution No. 02-79 with originally signed Intergovernmental Agreements attached. I forwarded a certified resolution and originally signed IGA to Records. Attachments I: AMACATHYN TG-DIS'R021210 VERIZON QW EST.DOC PUBLIC HEARING (INFORMATIONAL) FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 (SW O'MARA STREET) Due to Time Constraints City Council May Impose A Time Limit on Testimony I:\ADM\GREER\CCSIGNUP\PH TESTMNY FINALIZE SAN SEWER DIST.DOC AGENDA ITEM No. 10 PLEASE PRINT Iroponent - (Speaking In Fav Name, Address & Poe No. 5 61 1 x Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone Name, Address & Phone Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # ho FOR AGENDA OF December 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Finalize the formation of Sanitary Sewer Reimbursement District No. 23 (SW O'Mara Street at Chelsea Loop) Mt4 PREPARED BY: G. Berry DEPT HEAD OK CITY MGR OK (_AJ6~ ISSUE BEFORE THE COUNCIL Finalize the formation of Sanitary Sewer Reimbursement District No.23, established to construct a sanitary sewer in SW O'Mara Street. STAFF RECOMMENDATION Approve the attached resolution, approving the formation of Reimbursement District No. 23 as modified by the Final City Engineer's Report. INFORMATION SUMMARY The project has provided sewer service to eight lots along the south side of SW O'Mara Street. Through the City's Neighborhood Sewer Extension Program, the City installs public sewers to each lot within the Reimbursement District and the owners reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. In addition, each owner is required to pay a connection fee of $2,335 before connecting to the line and is responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. Each owner has been notified of the hearing by mail. The notice, mailing list and additional details are included in the City Engineer's Report attached as Exhibit A to the proposed resolution. If Council approves the resolution to finalize the formation of the Reimbursement District, owners may pay the required fees and connect to the sewer. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST to Proposed Resolution o Exhibit A- Revised City Engineer's Report o Exhibit B- Map o Exhibit C- Final Cost to Property Owners ® Resolution No. 02-28 o Exhibit A- City Engineer's Report o Exhibit B- Map o Table- Estimated Cost to Property Owners m Vicinity Map ® Letter from Robert and Bonnie Bunger • Notice to Owners o Mailing List v Resolution No. 01-46 FISCAL NOTES Funding is by unrestricted sanitary sewer funds. 1.%d-.yvide\sumVOim dIsWcI 23 (Onam at chafwa) Iinal.dm CITY OF TIGARD, OREGON RESOLUTION NO. 02- a$ A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 (O'MARA STREET AT CHELSEA LOOP) WHEREAS, the City has initiated the Neighborhood Sewer Extension Program to extend public sewers and recover costs through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, these property owners have been notified of a public hearing in accordance with TMC 13.09.060 and a public hearing was conducted in accordance with TMC 13.09.050; and WHEREAS, the City Engineer has submitted a report describing the improvements, the area to be included in the Reimbursement District, the estimated costs, a method for spreading the cost among the parcels within the District, and a recommendation for an annual fee adjustment; and WHEREAS, the City Council has determined that the formation of a Reimbursement District as recommended by the City Engineer is appropriate. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Engineer's report titled "Sanitary Sewer Reimbursement District No. 23, O'Mara at Chelsea Loop", attached hereto as Exhibit A, is hereby approved. SECTION 2: A Reimbursement District is hereby established in accordance with TMC Chapter 13.09. The District shall be the area shown and described on Exhibit B. The District shall be known as "Sanitary Sewer Reimbursement District No. 23." SECTION 3 Payment of the reimbursement fee as shown in Exhibit A is a precondition of receiving City permits applicable to development of each parcel within the Reimbursement District as provided for in TMC 13.09.110. SECTION 4 An annual fee adjustment, at a rate recommended by the Finance Director, shall be applied to the Reimbursement Fee. SECTION 5 The City Recorder shall cause a copy of this resolution to be filed-in the office of the County Recorder and shall mail a copy of this resolution to all affected. property owners at their last known address, in accordance with TMC 13.09.090. SECTION 6 This resolution is effective immediately upon passage. PASSED: ATTEST: City Recorder - City of Tigard Iictra"e. osV kw l Oam.aon.ex This day of 2002. ayor - Ci o 1 RESOLUTION NO. 02-.7;t% Page 1 Exhibit A City Engineer's Report Sanitary Sewer Reimbursement District No. 23 (O'Mara Street at Chelsea Loop) Background This project will be constructed and funded under the City of Tigard Neighborhood Sewer Extension Program (NSEP). Under the program the City of Tigard would install public sewers to each lot within a project area. At the time the property owner connects to the sewer, the owner would pay a connection fee of $2,335.00 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. Proiect Area - Zone of Benefit An existing sanitary sewer line is located in SW. Chelsea Loop as shown on Exhibit Map B. The line from Chelsea Loop would be extended south then continue west along SW O'Mara Street serving seven lots on the south side of the street. The-five contiguous lots further west were provided with service on January 26, 2000 through Reimbursement District No. 17. The lots on the north side of SW O'Mara are currently served from SW Hill Street. Cost The estimated cost for the sanitary sewer construction is $57,790. Engineering and inspection fees amount to $7,800 (13.5%) as defined in TMC 13.09.040(1). The estimated total project cost is $65,590. This is the amount that should be reimbursed to the sanitary sewer fund as properties connect to the sewer and pay their fair share of the total amount. However, the actual amount that each property owner pays is subject to the City's incentive program for early connections. In addition to sharing the cost of the public sewer line, each property owner, except for the owner providing the easement, will be required to pay an additional $2,335 connection and inspection fee when connection to the public line is made. All owners will be responsible for all plumbing costs required for work done on private property. Reimbursement Rate All properties in this area are zoned R-4.5 but vary in lot size from about 9,500 to 24,000 square feet. Therefore, it is recommended that the total cost of the project be divided proportional to the square footage of each property among the seven properties included in the reimbursement district as shown on the attached table. Resolution 01-46 limits this fee to $6,000 to the extent that is does not exceed $15,000 per owner for connections completed within three years of final approval of the City Engineer's Report. Other reimbursement methods include dividing the cost equally among the owners or proportional to the length of frontage of each property. These methods are not recommended because there is no correlation between these methods and the cost of providing service to each lot or the benefit to each lot. Each property owner's estimated fair share of the public sewer line is $0.47 per square foot of the lot served. Each-owner's fair share would be limited to $6,000 to the extent that it does not ..exceed $15,000; for connections completed within three years of City Council approval of the final City Engineer's Report following construction in accordance with Resolution 01-46 (attached). In addition to paying for the first $6,000, owners will remain responsible for paying all actual costs that exceed $15,000. Annual Fee Adiustment TMC 13.09.115 states that an annual percentage rate shall be applied to each property owner's fair share of the sewer line costs on the anniversary date of the reimbursement agreement. The Finance Director has set the annual interest rate at 6.05% as stated in City of Tigard Resolution No. 98-22. Recommendation It is recommended that a reimbursement district be formed with an annual fee increase as indicated above and that the reimbursement district continue for fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5). Fifteen years after the formation of the reimbursement district, properties connecting to the sewer would no longer be required to pay the reimbursement fee. Submitted March 25, 2002 0 Q---...-s-- Ag sin P. Duenas PE City ngineer \Vgl.77YaMeQhMrplpepYNrMUSamsN OL41Cte17J o~mara x dWsaaVdmafkMrpon Ms64n.0oe M N z4z F _U F- N Z 1- iL W 0:2 N O W _I v) Z Of f-_O < m - w W W (n 2 x LL- U N O d a l? \ (n W W Q O V) W- W CL M aLLJ : O Lg- W O W Z (n O_ F- o Q < CL z Q a V) V~~\ I Q Of Z w W N m m w m Of W 2 ~ 0 Z W z N O _w N F- W W Q CL Q' U wad o J V. zam z --Mmmm: ~y Reimbursement t. District #23 Estimated Cost to Property Owners 11/21/02 2:37 PM OWNER TAX LOT ADDRESS AREA AREA (S.F.) ESTIMATED RO T TO OWNER 1 EARDLEY 0502_ 10 DDC0 2S 9050 SW OWARA ST 0.51 22,360.67 $10,405 2 _ YEDINAK _ _ _ 2S102DC00511 9090 SW O'MARA ST _ 0.55 23,994.48 $11,165 3 FULLER _ 2S102DO00502 9130 SW OWARA ST 0.54 23,332.99 $10,858 4 MUELLER _ 2S102DO00506 9190 SW OWARA ST 0.53 23,147.74 $10,771 _ 5 _ HODDAP _ 2S102DO00508 9210 SW OWARA ST 0.54 23,520.85 $10,945 6 FISHER 2S102D000300 9240 SW O'MARA ST 0.22 9,479.02 $4,411 7 FISHER 2S102DC00302 9240 SW OWARA ST 0.35 15,114.64 $7,033 Totals 3.23 140,950.39 $65,588.81 CL O V) O F- M el Z N W :*tz am W W F- V)>U W O CL F- w Z 3r. W LLJ W W W V) 0- ~ M Q Q m Q V) O z O W ~-j Q ~N Z swE I 2Co ZoD 2. r, 12©02 A I ®r sw 0a ~Cd ~ ~~~cr! Z Z 3 4A\-Zd Lo ck CL- v -tom 2 S c J ct L ~ce~a~~,~, Pte ~ 7 ~z 3 ^ 5`t l ~ 0 November 25, 2002 Nu" TICE Of PUBLIC HEARING Tuesday, December 10, 2002 7:30 PM Tigard Civic Center Town Hall The following will be considered by the Tigard City Council on December 10, 2002 at 7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further information may be obtained from the Engineering Department at 13125 SW Hall Blvd., Tigard, Oregon 97223, or by calling 639-4171. INFORMATIONAL PUBLIC HEARING: FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 (SW O'Mara Street). The Tigard City Council will conduct a public hearing to hear testimony on the finalization of Sanitary Sewer Reimbursement District No. 23 formed to inst: 11 sewers in SW O'Mara Street. Each property owner's recommended fair share of the public sewer line is $0.4417 per sq pare foot. Each owner's fair share would be limited to $6,000 for connections completed within three years of City Council approval of the final City Engineer's Report following construction in accordance with Resolution 01- 46. Please call Greg Berry of the Engineering Department 639-4171 ext. 2468 if you have questions. \Vp77JVgAdepYVw+p\GroOVelmbusemM dlWkU%23 o mua of cna MXAnWOko-nnal hOW" doe Property Owner Mailing List O'Mara Street at Chelsea Loop Sanitary Sewer Reimbursement District No. 23 "Tax id" "Owner" "Address" "City" "Stat "Zipcod e" e" 2S102D000300, FISHER ANTHONY C 1300 GLENMORRIE DR LAKE OR 97034 00302 OSW EGO 2S1 02D000508 HODAPP ELDON J & JUDITH L 9210 SW OMARA ST TIGARD OR 97223 2S1 02D000506 MUELLER ROLF K & NANCY J 9190 SW OMARA ST TIGARD OR 97223 2S102D000502 FULLER ROBERT E AND 9130 SW OMARA ST TIGARD OR 97223 2S102DC00511 YEDINAK MARTIN J & CHRISTINE G 9090 SW OMARA TIGARD OR 97223 2S102D000512 EARDLEY DIANNE & PO BOX 91278 PORTLAND OR 97291 2S102D000402 BUNGER, ROBERT & BONNIE 9215 SW EDGEWOOD TIGARD OR 97223 ST PUBLIC HEARING (INFORMATIONAL) FINALIZING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (SW CARMEN STREET) Due to Time Constraints City Council May Impose A Time Limit on Testimony I:WDM\GREER\CCSIGNUP\PH TESTMNY FINALIZE SAN SEWER DIST.IIOC AGENDA ITEM No. II PLEASE PRINT r-lv trncn~- vw.n, Name, Address & Phone O~ opP- (Speaking Again Name, Address & Phone No. Name, Address & Phone No. IFN-ame, Address & Phone Name, Address & Phone Name, Address & Phone Name, Address & Phone Name, Address & Phone No Name, Address & Phone Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # / / FOR AGENDA OF December 10, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Finalize the Formation of Sanitary Sewer Reimbursement District No. 25 (SW Carmen Street) v✓ PREPARED BY: G. Berry DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Finalize the formation of Sanitary Sewer Reimbursement District No. 25, established to construct a sanitary sewer in SW O'Mara Street. STAFF RECOMMENDATION Approve the attached resolution approving the formation of Reimbursement District No. 25 as modified by the final City Engineer's Report. INFORMATION SUMMARY The project has provided sewer service to seventeen lots along SW Carmen Street east of SW 12151 Avenue. Through the City's Neighborhood Sewer Extension Program, the City has installed public sewers to each lot within the Reimbursement District and the owners will reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. In addition, each owner will be required to pay a connection fee of $2,335 before connecting to the line and will be responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. Each owner has been notified of the hearing by mail. The notice, mailing list and additional details are included in the City Engineer's Report attached as Exhibit A to the proposed resolution. If Council approves the resolution to finalize the formation of the Reimbursement District, owners may pay the required fees and connect to the sewer. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST • Proposed Resolution o Exhibit A- Revised City Engineer's Report o Exhibit B- Map e Resolution No. 02-45 o Exhibit A- City Engineer's Report o Exhibit B- Map • Vicinity Map • Notice to Owners o Mailing List • Resolution No. 0146 FISCAL NOTES Funding is by unrestricted sanitary sewer funds. %Wa333kmWepts%dtywIdit=Vekrv25 (caiman) Immatlmdoc CITY OF TIGARD, OREGON RESOLUTION NO.02-4 A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (CARMEN STREET) WHEREAS, the City has initiated the Neighborhood Sewer Extension Program to extend public sewers and recover costs through Reimbursement Districts in accordance with TMC Chapter 13.09; and WHEREAS, the City Engineer has submitted a report describing the improvements, the area to be included in the Reimbursement District, the estimated costs, a method for spreading the cost among the parcels within the District, and a recommendation for an annual fee adjustment; and WHEREAS, the property owners within the proposed district have been notified of a public hearing in accordance with TMC 13.09.060 and a public hearing was conducted in accordance with TMC 13.09.050; and WHEREAS, the City Council has determined that the formation of a Reimbursement District as recommended by the City Engineer is appropriate. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Engineer's report titled "Sanitary Sewer Reimbursement District No. 25", attached hereto as Exhibit A, is hereby approved. SECTION 2: A Reimbursement District is hereby established in accordance with TMC Chapter 13.09. The District shall be the area shown and described on Exhibit B. The District shall be known as "Sanitary Sewer Reimbursement District No. 25, (Carmen Street)." SECTION 3: Payment of the reimbursement fee as shown in Exhibit A is a precondition of receiving City permits applicable to development of each parcel within the Reimbursement District as provided for, in TMC 13.09.110. SECTION 4: An annual fee adjustment, at a rate recommended by the Finance Director, shall be applied to the Reimbursement Fee. SECTION 5: The City Recorder shall cause a copy of this resolution to be filed in the office of the County Recorder and shall mail a copy of this resolution to all affected property owners at their last known address, in accordance with TMC 13.09.090. SECTION 6: This resolution is effective immediately upon passage. PASSED: This day of 2002. A EST:` City Recorder - City of Tigard 1.ltltywleevesvewnx5 Iormatlo Ow RESOLUTION NO.02-LI5 Page 1 4 LU - a yor - A o Tag n ~U,c n C;.e t0 be a Tm Copy . GC46/k~0 A -15 0691M ot1 FOe B Y: DGP* R - MY of N"d Dole: _ guaU61 dD Exhibit A City Engineer's Report Sanitary Sewer Reimbursement District No. 25 (SW Carmen Street) Background This project will be constructed and funded under the City of Tigard Neighborhood Sewer Extension Program (NSEP). Under the program the City of Tigard would install public sewers to each lot within a project area. At the time the property owner connects to the sewer, the owner would pay a connection fee of $2,335.00 and reimburse the City for a fair share of the cost of the public sewer. There is no requirement to connect to the sewer or pay any fee until connection is made. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. Proiect Area - Zone of Benefit An existing sanitary sewer line is located in SW 121St Avenue as shown on' Exhibit Map B. This line from would be extended east along SW Carmen Street serving seventeen lots. Cost The estimated cost for the sanitary sewer construction is $102,700. Engineering and inspection fees amount to $13,860 (13.5%) as defined in TMC 13.09.040(1). The estimated total project cost is $116,560. This entire amount should be reimbursed to the sanitary sewer fund as properties connect to the sewer and pay their fair share of the total amount. However, the actual amount that each property owner pays is subject to the City's incentive program for early connections. In addition to sharing the cost of the public sewer line, each property owner will be required to pay an additional $2,335 connection and inspection fee when connection to the public line is made. All owners will be responsible for all plumbing costs required for work done on private property. Reimbursement Rate All properties in this area are zoned R-4.5 and have similar lot sizes as can be seen in Exhibit Map B. Therefore, it is recommended that the total cost of the project be divided equally among the seventeen properties included in the reimbursement district. Resolution 01-46 limits this fee to $6,000 to the extent that is does not exceed $15,000 per owner for connections completed within three years of final approval of the City Engineer's Report. Other reimbursement methods include basing the proportional share upon the square footage of each property or by the length of frontage of each property. These methods are not recommended because there is no correlation between these methods and the cost of providing service to each lot or the benefit to each lot. Each property owner's estimated fair share of the public sewer line is $6,860. Each owner's fair share would be limited to $6,000 to the extent that it does not exceed $15,000, for connections completed within three years of City Council approval of the final City Engineer's Report following construction in accordance with Resolution 01-46 (attached). In addition to paying for the first $6,000, owners will remain responsible for paying all actual costs that exceed $15,000. Annual Fee Adiustment TMC 13.09.115 states that an annual percentage rate shall be applied to each property owner's fair share of the sewer line costs on the anniversary date of the reimbursement agreement. The Finance Director has set the annual interest rate at 6.05% as stated in City of Tigard Resolution No. 98-22. Recommendation It is recommended that a reimbursement district be formed with an annual fee increase as indicated above and that the reimbursement district continue for fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5). Fifteen years after the formation of the reimbursement district, properties connecting to the sewer would no longer be required to pay the reimbursement fee. Submitted June 24, 2002 Q -A P STIN P. DUENAS, P.E. 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FX 1 za in TI 11 o .0 z November 25, 2002 NOTICE Of PUBLIC NEARING Tuesday, December 10, 2002 7:30 PM Tigard Civic Center Town Nall The following will be considered by the Tigard City Council on December 10, 2002 at 7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further information may be obtained from the Engineering Department at 13125 SW Hall Blvd., Tigard, Oregon 97223, or by calling 718-2468. INFORMATIONAL PUBLIC HEARING: FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 25 (SW Carmen Street). The Tigard City Council will conduct a public hearing to hear testimony on the finalization of Sanitary Sewer Reimbursement District No. 25 formed to install sewers in SW Carmen Street. Each property owner's recommended fair share of the public sewer line is $8,609. Each owner's fair share would be limited to $6,000 for connections completed within three years of City Council approval of the final City Engineer's Report following construction in accordance with Resolution 01- 46. Please call Greg Berry of the Engineering Department 718-2468 if you have questions. \4p333WsMepls%erpbrepVelmb~ mem disMdsX25 carmen%fimWt1cNMal hearinp.0oe Property Owner Mailing List Carmen Street Sanitary Sewer Reimbursement District No. 25 TaxI D Name Address city St Zip ate 2S103BD01400 FINSTAD TERRANCE E 12065 SW CARMEN ST TIGARD OR 97223 2S103BD01500 Henry W. Tieman 12025 SW CARMEN ST TIGARD OR 97201 2SI03BDO1600 MALONE THOMAS E 11985 SW CARMEN ST TIGARD OR 97223 2S103BDO1700 JOHNSON WARREN A 11945 SW CARMEN ST TIGARD OR 97223 2S103BD01800 LIEBL THOMAS R & BONNIE 11905 SW CARMEN ST TIGARD OR 97223 2S103BD01900 IADANZA NICHOLAS E & 11865 SW CARMEN ST TIGARD OR 97223 2SI03BDO2000 JOHNSON DAVID W 11835 SW CARMEN ST TIGARD OR 97223 2SI03BDO2100 COPELAND BRIAN W 11805 SW GARMENT ST TIGARD OR 97223 2SI03BDO2200 BOYEAS GEORGE M 11765 SW CARMEN ST TIGARD OR 97223 2SI03BDO2300 SMITH ROSS JAY 11760 SW CARMEN ST TIGARD OR 97223 2S103BDO2400 CLARK OSCAR & DELORIS 11800 SW CARMEN ST TIGARD OR 97223 TRS/CURRENT OWNER 2SI03BDO2500 RHONE HENRY JR 11860 SW CARMEN ST TIGARD OR 97223 2S103BD02600 MADDOX CLIFFORD L AND 11900 SW CARMEN ST TIGARD OR 97223 2SI03BDO2700 BIEHL PHILIP & LINDA 11940 SW CARMEN ST TIGARD OR 97223 2SI03BDO2800 REEVES MICHAEL & NADINE 11980 SW CARMEN ST TIGARD OR 97223 2S103BD02900 DOWNING JOHN & JANICE TRS 12020 SW CARMEN ST TIGARD OR 97223 2S103BD03000 GROSSWILER R EDWARD & 12780 SW 121ST AVE TIGARD OR 97223