City Council Packet - 11/12/2002TIG RD CITY COUNCIL
MEETING
November 12, 2002
COUNCIL MEETING WILL E TELEVISED
R V EANNIEIDOCSICUKTI
13125 SW Hall Blvd„ Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
Mayor's Agenda Revised 11-12-Q2
PUBLIC NOTICE:
CITY OF TIGARD
OREGON
Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s).
If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda
item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set
for a future Agenda by contacting either the Mayor or the City Manager.
Times noted are estimated; it is recommended that persons interested in testifying be present
by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard
in any order after 7:30 p.m.
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will also endeavor to arrange for the following services:
Qualified sign language interpreters for persons with speech or hearing impairments;
and
Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - November 12, 2002 page 1
AGENDA
TIGARD CITY COUNCIL MEETING
November 12, 2002
6:30 PM
• STUDY SESSION
> UPDATE ON TIGARD LOCAL SERVICE TRANSIT ACTION PLAN
EXECUTIVE SESSION: The Tigard City Council will go into Executive Session to
discuss a real estate transaction and current 8z pending litigation under ORS
192.660(l e and h). All discussions are confidential and those present may disclose
nothing from the Session. Representatives of the news media are allowed to attend
Executive Sessions, as provided by ORS 192.660(3), but must not disclose any
information discussed. No Executive Session may be held for the purpose of taking any
final action or making any final decision. Executive Sessions are closed to the public.
7:30 PM
1. BUSINESS MEETING
1.1 Call to Order - City Council 8z Local Contract Review Board
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications 8z Liaison Reports
1.5 Call to Council and Staff for Non-Agenda Items
Announce results of League of Oregon Cities - Awards and Nominations:
o Nomination of Craig Prosser for the Kehrli Award!
o City County Insurance Services Safety Award - Gold Medal!
o City of Tigard Recipient of Good Governance Award - Large City Category!
o Oregon Mayors Association - Mayor Griffith elected to the Board of
Directors!
7:35 PM
2. VISITOR'S AGENDA (Two Minutes or Less, Please)
B
7:40 PM
3. CONSENT AGENDA: These items are considered to be routine and may be
enacted in one motion without separate discussion. Anyone may request that an item
be removed by motion for discussion and separate action. Motion to:
COUNCIL AGENDA - November 12, 2002 page 2
3.1 Approve Council Minutes for October 7 and IS, 2002
3.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
C. Council Goal Update
3.3 Adopt a Revision to the City Wide Personnel Policies Pertaining to Education
and Travel and Travel Authorization and Reimbursement -
Resolution No.
3.4 Appoint Tricia Bull to the Tree Board - Resolution No.
3.5 Transfer Appropriations within the Facility Fund to Pay for Space Planning
Services for City Hail and the Old City Library and Amending the FY 2002-
03 Capital Improvement Plan - Resolution No.
3.6 Local Contract Review Board
a. Award a Contract for Architectural Services for City Facility Remodel
• Consent Agenda - Items Removed for Separate Discussion: Any items requested
to be removed from the Consent Agenda for separate discussion will be considered
immediately after the Council has voted on those items which do not need
discussion.
7:45 PM
4. BROADWAY ROSE PRESENTATION
a. Staff Introduction: Administration Staff
b. Presentation: Sharon Maroney
C. Council Discussion
7:50 PM
5. UPDATE ON THE NEW TIGARD LIBRARY
a. Staff Report: Library Staff
b. Council Discussion
8:00 PM
6. COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW
a. Staff Report: Community Development Staff
b. Council Discussion
8:30 PM
7. UPDATE ON THE INDONESIAN RESOURCE CITIES PROGRAM
a. Staff Report: Administration, Finance, and Public Works Staff
b. Council Discussion
8:50 PM
COUNCIL AGENDA - November 12, 2002 page 3
8. DISCUSSION OF WASHINGTON COUNTY COOPERATIVE LIBRARY
SERVICES (WCCLS) OPERATING LEVY ELECTION RESULTS
a. Staff Report: Library Staff
b. Council Discussion
COUNCIL AGENDA - November 12, 2002 page 4
9:05 PM
CONSIDER AN ORDINANCE TO AMEND SECTION 9 OF THE TIGARD
MUNICIPAL CODE PERTAINING TO TREES ON CITY PROPERTY AND
CONSIDER A RESOLUTION ADOPTING THE TIGARD TREE MANUAL
a. Staff Report: Public Works Staff
b. Council Discussion
C. Council Consideration: Ordinance No. O~_ 3
Resolution No. D~{o4
Ordinance
Councilor: I move for adoption of the proposed ordinance.
Councilor: I second the motion.
Mayor: Will the City Recorder please read the number and title of the Ordinance.
City Recorder: (Reads as requested.)
Mayor Is there any discussion?
Mayor (after
discussion): Will the City Recorder please conduct a roll-call vote of Council.
City Recorder: Conducts roll call vote.
Mayor: Ordinance No. _ (is approved or fails) by a (unanimous or however votes
were split) vote.
Resolution
Councilor: I move for adoption of the proposed resolution.
Councilor: I second the motion.
Mayor. Will the City Recorder please read the number and title of the Resolution.
City Recorder: (Reads as requested.)
Mayor. Is there any discussion?
Mayor (after
discussion): All of those in favor of adopting Resolution No. please say "aye. "
Councilors:
COUNCIL AGENDA - November 12, 2002 page 5
Mayor: All of those opposed to adopting Resolution No. , please say "nay. "
Councilors:
Mayor:
Resolution No. _(is adopted or fails) by a (unanimous, or however votes
were split) vote.
9:20 PM
*Q,, INFORMATIONAL PUBLIC HEARING - CONSIDER FINALIZING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 21 (SW ERROL AND FONNER
STREETS) BY ACCEPTING THE FINAL CITY ENGINEER'S REPORT
a.
Open Public Hearing
b.
Staff Report: Engineering Staff
C.
Public Testimony
d.
Council Discussion
e.
Staff Recommendation
f.
Close Public Hearing (o7
g.
Council Consideration: Resolution No. ME&
Councilor:
I move for adoption of the proposed resolution.
Councilor:
I second the motion.
Mayor.
Will the City Recorder please read the number and title of the Resolution.
City Recorder.
(Reads as requested.)
Mayor:
Is there any discussion?
Mayor (after
discussion):
All of those in favor of adopting Resolution No. please say "aye. "
Councilors:
Mayor: All of those opposed to adopting Resolution No.. please say "nay. it
Councilors:
Mayor: Resolution No. _(is adopted or fails) by a (unanimous, or however votes
were split) vote.
COUNCIL AGENDA - November 12, 2002 page 6
9:30 PM
-1-1, INFORMATIONAL PUBLIC HEARING - CONSIDER FINALIZING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 22 (SW HOWARD STREET) BY
ACCEPTING THE FINAL CITY ENGINEER'S REPORT
a.
Open Public Hearing
b.
Staff Report: Engineering Staff
C.
Public Testimony
d.
Council Discussion
e.
Staff Recommendation
f.
Close Public Hearing
g.
Council Consideration: Resolution No.
Councilor.
I move for adoption of the proposed resolution.
Councilor:
I second the motion.
Mayor:
Will the City Recorder please read the number and title of the Resolution.
City Recorder:
(Reads as requested.)
Mayor.
Is there any discussion?
Mayor (after
discussion): All of those in favor of adopting Resolution No. J please say "aye. "
Councilors:
Mayor: All of those opposed to adopting Resolution No.. please say "nay. "
Councilors:
Mayor: Resolution No. -(is adopted or fails) by a (unanimous, or however votes
were split) vote.
9:40 PM
12. COUNCIL LIAISON REPORTS
9:50 PM
13. NON AGENDA ITEMS
COUNCIL AGENDA - November 12, 2002 page 7
10:00 PM
14. EXECUTIVE SESSION: The Tigard City Council may go Into Executive Session. If
an Executive Session is called to order, the appropriate ORS citation will be
announced identifying the applicable statute. All discussions are confidential and
those present may disclose nothing from the Session. Representatives of the news
media are allowed to attend Executive Sessions, as provided by ORS 192.660(3),
but must not disclose any information discussed. No Executive Session may be held
for the purpose of taking any final action or making any final decision. Executive
Sessions are closed to the public.
10.1o pm
15. ADJOURNMENT
\\TIG3331USRXD EPTS%ADKCAT"CCAW21112). DOC
COUNCIL AGENDA - November 12, 2002 page 8
AGENDA
TiGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW
November 12 2002
The Study Session Is held in the Red Rock Creek Conference Room. Enter at the back of Town Hall. The
Council encourages Interested ddzens to attend aft or part of the meeting If the number of attendees exceeds
the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. .
• STUDY SESSION
UPDATE TIGARD LOCAL SERVICE TRANSIT ACTION PLAN
o Distribute Oregonian Newspaper Article
EXECUTIVE SESSION: The Tigard City Council will go Into Executive Session to discuss
a real estate transaction and current ex pending litigation under ORS 192.660(le and
h). All discussions are confidential and those present may disclose nothing from the
Session. Representatives of the news media are allowed to attend Executive Sessions, as
provided by ORS 192.660(3), but must not disclose any Information discussed. No
Executive Session may be held for the purpose of taking any final action or making any
final decision. Executive Sessions are closed to the public.
• ADMINISTRATIVE ITEMS
o Agenda was revised to clarify wording for Item 3.6a.'
o Packet materials were sent to Council in the newsletter mail packet for Agenda
Item Nos. 3.6a and A.
o Revised Item No. 3.5 - Distribute to Council
o Discuss City Council Goal Setting Dates - January 6 or 7?
o Discuss Election Results
o League of Oregon Cities Awards:
• Nomination of Craig Prosser for the Kehrli Award!
• City County Insurance Services Safety Award - Gold!
• City of Tigard Recipient of Good Governance Award - Large City Category!.
• Oregon Mayors Association - Mayor Griffith elected to the Board of
Directorsl
Executive Session -
The Public Meetings Law authorizes governing bodies to meet in executive session in certain .
limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of
a meeting of a governing body, which is closed to certain persons for deliberation on certain
matters."
Permissible Purposes for Executive Sessions:
192.660 (1) (a) - Employment of public officers, employees and agents,
If the body has satisfied certain prerequisites.
192.660 (1) (b) -
Discipline of public officers and employees (unless affected person requests
to have an open hearing).
192.660(l) (c) -
To consider matters pertaining to medical staff of a public hospital.
192.6600) (d) -
Labor negotiations. (News media can be excluded in this instance.)
192.660(l) (e) -
Real property transaction negotiations.
192.660 (1) (f) -
Exempt public records - to consider records that are "exempt by law from
public inspection." These records are specifically Identified in the Oregon
Revised Statutes.
192-660 (1) (g) -
Trade negotiations - Involving matters of trade or commerce in which the
governing body is competing with other governing bodies.
192.660 (1) (h) -
Legal counsel - Executive session are appropriate for consultation with
counsel concerning legal rights and duties regarding current litigation or
litigation likely to be filed.
192.660 (1) (1) -
To review and evaluate, pursuant to standards, criteria, and policy
directives adopted by the governing body, the employment-related
performance of the chief executive officer, a public officer, employee or
staff member unless the affected person requests an open hearing. The
standards, criteria and policy directives to be used in evaluating chief
executive officers shall be adopted by the governing body in meetings open
to the public In which there has been an opportunity for public comment.
192.660 (1) -
Public Investments - to carry on negotiations under ORS Chapter 293 with
private persons or businesses regarding proposed acquisition, exchange or
liquidation of public Investments.
192.660 (1) (k)-
Relates to health professional regulatory board.
1:1ADKCATI COUNCIL%CCLIST1021112.DOC
The goal is better bus service
within the city and more
park-and-ride lots to cut
doom on traffic
By EMILY TEAR
THE OREGONIAN
TIGARD - Southwest Durhan
Road from Oregon 99W to South
west Hall Boulevard is one of eigh
routes being considered for new o
expanded bus service, according to
a city draft report on transit needs.
The report, to be presented to
the City Cowmen today, conies a
as
the city works with TriMet to de-
velop better bus service within the
city and provide more park-and-
ride lots. Providing better bus serv-
ice has been one of the City Coun-
cil's goals.
"We want to look at everything
that moves and if there is a better
way to do it," Mayor Jim Griffith
said Friday. "With the more buses
we can get on a route, the fewer
cars will plug up the high" ;1y."
For the past year and a half the
city has studied how to improve
the transit system. While TriMet
offers routes for people who want
to travel from city to city, for exam-
ple, from Tigard to Portland, much
Is left to be desired when a resident
wants to travel within Tigard.
Seven of the eight proposed bus
routes in the draft report are not
new find have been identified fn
the city's transportation system
plan.
Julia Hajduk, project manager
and associate planner, said the
(trnft report provides a blueprint of
how the city and TriMet can work
IogvIher to achleve those goals.
I'riMet's director of transporta-
Ilon 1)11111111119, Ken %atarain, said
his 119MIL'y Is fi)cusIng or) building
11 conunuter line rail from Wilson-
AN' In Beaverton. Plans to add
routes In Tigard probably will not
happen In the next couple of years,
he said.
11111 the city's draft report does
specify what should be done when
money Is available and what can
be done in the interim, both Tri-
t Met and city officials said.
r City staff examined neighbor-
hoods along proposed bus routes,
focusing on low-income residents,
senior citizens and young people.
The staff also documented the
availability of sidewalks, lighting
and other amenities that would
make a bus stop accessible and ap-
pealing to commuters.
The report also lists transit serv-
ices available, including routes op-
erated by TriMet and door-to-door
service through the American Red
Cross' Dial-a-Ride program.
TriMet offers frequent service up
and down Oregon 99W. But there
is no comparable route in Tigard
that runs north and south, Zatarain
said.
The report lists eight general
routes in order of importance:
0 Southwest Durham Road from
Oregon 99W to Southwest Hall
Boulevard.
0 Southwest Gaarde Street be-
tween Oregon 99W and Southwest
Barrows Road.
0 Southwest McDonald Street
from Oregon 99W to Hall Boule-
vard.
O Southwest 72nd Avenue from
Southwest Hunziker Street to the
Tualatin Transit Center.
*Southwest Bonita Road from
Hall Boulevard to 72nd Avenue.
*Southwest 72nd Avenue from
Oregon 99W to Hunziker Street.
0 Southwest Bull Mountain Road
between Oregon 99W and Bar-
rows Road.
0 Durham Road from Hall Boule-
vard to Tualatin Transit Center.
The City Council is expected to
adopt the report in December.
Agenda Item No. 4, 1
Meeting of Jece-n le.r- ' 0, 2062-
COUNCIL MINUTES
TIGARD CITY COUNCIL MEETING
November 12, 2002
Mayor Griffith called the meeting to order at 6:30 p.m.
Council Present: Mayor Griffith, Councilors Dirksen, Moore, and Scheckia
O STUDY SESSION
➢ UPDATE ON TIGARD LOCAL SERVICE TRANSIT ACTION PLAN
Community Development Director Hendryx reviewed this agenda item.
Associate Planner Hajduk reviewed staff work completed to date Including an
explanation about the priority weighting and the program elements for the
Transit Action Plan. Council members did not indicate that they had concerns
about the rating methodology. The transit action plan represents a policy
document and a communication tool to facilitate discussions with Tri Met for
better service to the Tigard area. Council consensus was for staff to proceed;
staff will present the Transit Action Plan at the December 10 Council meeting
for formal adoption.
➢ ADMINISTRATIVE ITEMS
• The Council annual goal setting meeting was set for January 6, 1 p.m.
• Councilor-elect Sherwood and Councilor-Elect Wilson will meet with City
Manager Monahan for an orientation meeting on November 25, at 4 p.m.
• City Manager Monahan reported the following League of Oregon City
Awards, Nomination, and Elections:
o Finance Director Prosser was nominated for the Kehrli Award.
o City of Tigard was the recipient of the Good Governance Award (large
City category).
o City of Tigard was the recipient of the Gold Medal Safety Award from
the City County Insurance Services.
o Mayor Griffith was elected to the board of Directors for the Oregon
Mayor's Association.
EXECUTIVE SESSION: The Tigard City Council went into Executive Session at 7:05
p.m. to discuss a real estate transaction and current 8E pending litigation under ORS
192.660(1 a and h).
Executive Session concluded at 7:30 p.m.
Tigard City Council Meeting Minutes - November 12, 2002 Page 1
Mayor Griffith called the Council and Local Contract Review Board meeting to
order at 7:35 p.m.
1.2 Roll Call
1.3 Pledge of Allegiance
1.4 Council Communications ex Liaison Reports: None
1.5 Cali to Council and Staff for Non-Agenda Items:
City Manager Monahan announced the results and gave information on the
following nominations, awards, and election that occurred at the recent League
of Oregon Cities Conference:
o Nomination of Craig Prosser for the Kehrii Award
o City County Insurance Services Safety Award - Gold Medal
o City of Tigard Recipient of Good Governance Award - Large City
Category
o Oregon Mayors Association - Mayor Griffith elected to the Board of
Directors
2. VISITOR'S AGENDA
• Tigard High School Student Envoy - Paul Brems updated Council on activities
at Tigard High School; he distributed a November calendar of events.
Marcy Newitt (stating this was the name she chose to use; she gave no
address) recounted her perception of issues in the community and relating to
the Tigard Police Department. No follow up action was requested by the
Council.
3. CONSENT AGENDA: Motion by Councilor Moore, seconded by Councilor
Dirksen, to adopt the Consent Agenda as follows:
3.1 Approve Council Minutes for October 7 and 15, 2002
3.2 Receive and File:
a. Council Calendar
b. Tentative Agenda
C. Council Goal Update
3.3 Adopt a Revision to the City Wide Personnel Policies Pertaining to Education
and Travel and Travel Authorization and Reimbursement -
Resolution No. 02 - 64
3.4 Appoint Tricia Bull to the Tree Board - Resolution No. 02 - 65
3.5 Transfer Appropriations within the Facility Fund to Pay for Space Planning
Services for City Mall and the Old City Library and Amending the FY 2002-
03 Capital Improvement Plan - Resolution No. 02 - 66
3.6 Local Contract Review Board
a. Award a Contract for Architectural Services for City Facility Remodel
Tigard City Council Meeting Minutes - November 12, 2002 Page 2
The motion was approved by a unanimous vote of Council present:
Mayor Grifflth -
Yes
Councilor Dirksen -
Yes
• Councilor Moore -
Yes
• Councilor Scheckla -
Yes
4.
S.
6.
BROADWAY ROSE PRESENTATION
Sharon Maroney of Broadway Rose Theatre presented a "Star" to the City of Tigard
and to the Ramis, Crew ex Corrigan law firm to thank the City and the iaw firm for
their support of Broadway Rose. She announced the summer schedule and a holiday
production, "G.I. Holiday Jukebox."
UPDATE ON THE NEW TIGARD LIBRARY
Library Director Barnes updated Council regarding recent events and accomplishments
related to the new library:
• October - public involvement efforts for the design phase, including a
community meeting on October 16 where 40 people attended to meet with
the architects and to look at several proposed shapes for the new library and the
placement of the building on the site.
Architects will consider all the public comments received In the past two
months as they proceed with the designs.
A second community meeting Is scheduled on Wednesday, December 11, 7 p.m.
In the Town Hall.
COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW
Community Development Director Hendryx conducted a presentation of the activities
of the Community Development Department. Highlights of his presentation are
contained on PowerPoint slides and copies of these slides are on file In the City
Recorder's office.
Tigard City Council Meeting Minutes - November 12, 2002 Page 3
7. UPDATE ON THE INDONESIAN RESOURCE CITIES PROGRAM
Risk Manager Loreen Mills, Public Works Director Ed Wegner, Accounting Manager
Tim Imdieke and Senior Accountant Roger Dawes presented an update on their
recent visit to Samarinda, Indonesia, and their participation In the International
Resource Cities Program through ICMA, which is funded by the USAID Program.
Highlights of their presentation are contained in a PowerPoint slide presentation,
which is on file in the City Recorder's office.
8. DISCUSSION OF WASHINGTON COUNTY COOPERATIVE LIBRARY
SERVICES (WCCLS) OPERATING LEVY ELECTION RESULTS
Library Director Barnes reported that the WCCLS operating levy failed at the
November election. This will mean a decrease in operational funding provided by
Washington County to Tigard and all libraries throughout the County. Also it is
likely that adjustment will be needed in the 2003/04 fiscal year for services and
programs. City and WCCLS staff members will analyze and prioritize current
services and programs and then recommend reductions in services and programs at
the local and county levels.
City Recorder's Note: Agenda Item Nos. 10 and 11 were considered before Agenda
No. 9.
9. CONSIDER AN ORDINANCE TO AMEND SECTION 9 OF THE TIGARD
MUNICIPAL CODE (TMC) PERTAINING TO TREES ON CITY PROPERTY
AND CONSIDER A RESOLUTION ADOPTING THE TIGARD TREE MANUAL
Parks Manager Plaza presented the staff report. Council reviewed the amendment to
Section 9 of the TMC at its October 15, 2002 workshop meeting. The amendment
to Section 9 of the TMC provides direction to the City regarding the planting,
maintenance, protection and removal of trees on City property. This amendment is
required for the City to maintain its Tree City USA status. The proposed resolution
adopts the Tree Manual, which establishes the guidelines by which the ordinance will
be followed and serve as a reference for determining such things as the correct
amount of tree protection, the number of trees required to replant an area or the
protocol to be followed when evaluating or removing hazardous trees.
Staff recommended that the Council adopt the proposed ordinance and resolution as
presented.
Motion by Councilor Dirksen, seconded by Councilor Scheckla, to adopt Ordinance
No. 32-34.
Tigard City Council Meeting Minutes - November 12, 2002 Page 4
ORDINANCE NO. 02-34 - AN ORDINANCE AMENDING THE TIGARD
MUNICIPAL CODE BY ADOPTING A NEW CHAPTER 9.06 - TREES ON CITY
PROPERTY.
The motion was approved by a unanimous vote of Council present:
• Mayor Griffith -
Yes
• Councilor Dirksen -
Yes
• Councilor Moore -
Yes
• Councilor Scheckla -
Yes
Motion by Councilor Dirksen, seconded by Councilor Scheckla to adopt Resolution
No. 02-69.
RESOLUTION NO. 02-69 - A RESOLUTION ADOPTING THE TIGARD TREE
MANUAL
The motion was approved by a unanimous vote of Council present:
• Mayor Griffith -
Yes
• Councilor Dirksen -
Yes
• Councilor Moore -
Yes
• Councilor Scheckla -
Yes
10. INFORMATIONAL PUBLIC HEARING - CONSIDER FINALIZING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 21 (SW ERROL AND FONNER
STREETS) BY ACCEPTING THE FINAL CITY ENGINEER'S REPORT
a. Mayor Griffith opened the public hearing.
b. Project Engineer Greg Berry presented the staff report for the finalization of
Sanitary Sewer Reimbursement District No. 21 established to install sewers in
SW Errol and Fonner Streets.
C. Public testimony: None.
d. Staff recommended that the Council adopt the proposed resolution to
approve the formation of Reimbursement District No. 21 as modified by the
final City Engineer's report.
e. Mayor Griffith closed the public hearing.
f. Council consideration: Motion by Councilor Moore, seconded by Councilor
Scheckla, to adopt Resolution No. 02-67.
RESOLUTION NO. 02-67 - A RESOLUTION FINALIZING SANITARY
SEWER REIMBURSEMENT NO. 21 (ERROL AND FONNER STREETS)
Tigard City Council Meeting Minutes - November 12, 2002 Page 5
The motion was approved by a unanimous vote of Council present:
• Mayor Griffith -
Yes
• Councilor Dirksen -
Yes
• Councilor Moore -
Yes
• Councilor Scheckla -
Yes
11. INFORMATIONAL PUBLIC HEARING - CONSIDER FINALIZING SANITARY
SEWER REIMBURSEMENT DISTRICT NO. 22 (SW HOWARD STREET) BY
ACCEPTING THE FINAL CITY ENGINEER'S REPORT
a. Mayor Griffith opened the public hearing.
b. Project Engineer Greg Berry presented the staff report for the finalization of
Sanitary Sewer Reimbursement District No. 22 established to Install sewers in
SW Howard Drive.
C. Public testimony:
• A resident on Howard Drive asked for clarlficatlon on the sewer
reimbursement procedures in that If a property owner does not connect to
the sewer until 15 years after the formation of the District, then the
property owner does not have to pay for costs associated with the
construction of the sewer. Connection fees would still have to be paid.
This resident also noted some problems encountered by the contractor
during the Construction. Mr. Berry confirmed that extra expenses were
bome by the contractor and were not added to the construction costs that
would be passed along to district participants.
d. Staff recommended that the Council adopt the proposed resolution to
approve the formation of Reimbursement District No. 22 as modified by the
final City Engineer's report.
e. Mayor Griffith closed the public hearing.
f. Council consideration: Motion by Councilor Scheckla, seconded by
Councilor Moore, to adopt Resolution No. 02-68.
RESOLUTION NO. 02-68 - A RESOLUTION FINALIZING SANITARY
REIMBURSEMENT DISTRICT NO. 22 (HOWARD DRIVE)
The motion was approved by a unanimous vote of Council present:
• Mayor Griffith -
Yes
• Councilor Dirksen -
Yes
• Councilor Moore -
Yes
• Councilor Scheckla -
Yes
Tigard City Council Meeting Minutes - November 12, 2002 Page 6
12. COUNCIL LIAISON REPORTS: None
13. NON AGENDA ITEMS: None
14. EXECUTIVE SESSION: Not held.
IS. ADJOURNMENT: 9:42 p.m.
Attest:
I
FVTYo ty
Date:
I:MDWCATNV\CCMX020112. D OC
Catherine Wheatley, City ecor er
Tigard City Council Meeting Minutes - November 12, 2002 Page 7
City of Tigard, Oregon
Affidavit of Posting
CITY OF TIGARD
OREGON
In the Matter of the Proposed Ordinance(s)
STATE OF OREGON )
County of Washington ) ss.
City of Tigard )
I, _ ac)Lln-k i&),' j cjj , being first duly sworn (or affirmed), by
oath (or affirmation), depose and say:
That I posted in the following public and conspicuous places, a copy of
Ordinance Number(s) -3, which were adopted at
the City Council meeting of with a copy(s) of said
Ordinance(s) being hereto attached and by reference made a part hereof, on the
day of ()-e l,,4 LA , 20-0-~,_.
1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon
2. Tigard Public Library, 13125 SW Hall Blvd., Tigard, Oregon
3. Tigard Water Building, 8777 SW Burnham, Tigard, Oregon
Signature of Person who Pe ormed Posting
Subscribed and sworn (or affirmed) before me this day of
,y4j e/ , 20 d Z .
Signature of Notary Public for Oregon
=NrOT5APRY
MyCOflfl\\TIG333\USR\DEPTSWDM\GREER\FORMS\AFFIDAVITS\AFFIDAVIT OF POSTING - ORDINANCE.DOC
CITY OF TIGARD, OREGON
ORDINANCE NO.02-
AN ORDINANCE AMENDING THE TIGARD MUNICIPAL CODE BY ADOPTING A NEW
CHAPTER 9.06 - TREES ON CITY FROPERTY
WHEREAS, the City of Tigard recognizes that trees are vital components of the urban forest
environment; and
WHEREAS, the City has already adopted regulations governing the removal, replacement and
maintenance of trees at the time of development;
WHEREAS, the City Council deems it appropriate to regulate the planting, maintenance, protection and
removal of trees on City property;
WHEREAS, the City is proud of its Tree City USA status and code provisions regulating trees on City
property will provide further demonstration that Tigard deserves its Tree City USA status; and
WHEREAS, the adoption of this ordinance will symbolize the City's commitment to preserving,
enhancing and maintaining a healthy, urban forest;
NOW, THEREFORE, THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: The Tigard Municipal Code is hereby amended by adding a new Chapter 9.06
Trees on City Property, to read as shown in the attached Exhibit A, which is
incorporated herein by this reference.
SECTION 2: This ordinance shall be effective 30 days after its passage by the Council,
signature by the Mayor, and posting by the City Recorder.
PASSED: By an-irn vote of all Council members present after being read by number and
title only, this 1Q 1~9 day of , 2002.
Vatheorihne Wheatley, Ci ecorderv
APPROVED: By Tigard City Council this ~a I day of 2002.
J es E. Griffith: M r
Appr s to form:
City Atto y
G1 ~Z o-_7
Date
Attachment #2 - Exhibit A
PublicTree Care Ordinance
Chapter 9.06 TREES ON CITY PROPERTY.
Sections:
9.06.010
Purpose.
9.06.020
Definitions.
9.06.030
Tree Planting on City property.
9.06.040
Tree Care and Maintenance on City property.
9.06.050
Tree Protection.
9.06.060
Removal of Hazardous Trees from City property.
9.06.070
Tree Removal and Replanting.
9.06.080
Enforcement.
9.06.010 Purpose.
1. Value of Trees. The City of Tigard recognizes that trees are vital components of the urban forest
environment. Trees reduce air, water, soil and noise pollution, provide energy-reducing shade,
control erosion, supply oxygen to breathe, provide habitat for wildlife, enhance quality of life and
property values in every community, and are sources of pride for the entire city.
2. Purposes.
a. To provide guidance for the planting, maintenance and protection of trees on City property; and
b. To provide a priority system for removal of hazardous trees from City property;
c. To ensure the protection of trees during the development of properties on City property.
3. Authority to Adopt a Tree Manual. The City Council may adopt by resolution a Tree Manual
implementing the provisions of this Chapter and providing detailed standards for tree planting,
maintenance, protection and removal on City property.
9.06.020 Definitions.
The following definitions apply in this chapter:
1. City Forester. Under the direction of the Public Works Director is responsible for planning,
developing and implementing a comprehensive urban forestry program, and providing community
education and advice in support of urban forestry activities.
2. Ci Property. "City property" includes all land owned by the City and all lands dedicated to the
public and administered by the City, including but not limited to City right of way and City parks.
3. City-owned Property. City property other than the right of way.
4. Hazardous Tree. A tree which by reason of disease, infestation, age or other condition presents a
known and immediate hazard to persons or to public or private property.
5. Miti ag tion. Methods of tree replacement, direct costs, and/or retention used to lessen the
environmental impact of development.
Attachment #2 - Exhibit A
PublicTree Care Ordinance
6. Removal. The cutting or removing of 50 percent (50%) or more of a crown, trunk, or root system of a
tree, or any action which results in the loss of aesthetic or physiological viability or causes the tree to
fall or be in immediate danger of falling.
7. Street Tree. Any tree that is growing along a street within the public right of way.
8. Street Tree List. A list of approved tree species that may be planted within the public right of way.
9. Tree. A standing woody plant having a trunk(s) two inches or more in diameter when measured four
and a half feet from the ground. If the tree is on a slope, the measure is taken on the uphill side.
10. Tree Manual. The manual governing tree planting, care, maintenance and removal adopted by the
City by resolution pursuant to section 9.06.
9.06.030 Tree Planting.
1. Tree Planting:
a. No person other than the City shall plant a tree on City property without the written approval of
the Public Works Director or designee. In approving tree plantings, the Public Works Director or
designee may impose conditions of approval;
b. Any City department responsible for City property shall consult with the Public Works Director
or designee before planting trees on City property;
c. The Public Works Director or designee may grant approval of tree-planting on City property
under subsection a of this section only if the applicant has submitted a tree plan showing
compliance with the standards set forth in the Tree Manual, and has signed a maintenance
agreement consistent with the standards set forth in the Tree Manual. The requirement for a
maintenance agreement may be waived if the tree-planting is voluntary and not required by any
City code provision or condition of approval;
d. All tree plantings on City property shall be undertaken in a manner consistent with the approval
of the Public Works Director or designee and the standards set forth in the Tree Manual;
e. Only trees listed in the Street Tree List or those specifically approved by the Public Works
Director or designee may be planted as street trees.
9.06.040 Tree Care and Maintenance
1. General Provisions
a. All trees planted pursuant to the written approval of the Public Works Director or designee under
Section 9.06.040 shall be cared for and maintained according to the standards set forth in the City
Tree Care Manual.
Attachment #2 - Exhibit A
PublicTree Care Ordinance
9.06.050 Tree Protection
1. Care of Trees on City Property. The City shall follow the Tree Manual in caring for and protecting
trees on City property.
2. These requirements shall provide for the proper protection of tree roots, trunk(s) (or stem(s)),
branches, and foliage within a tree's critical root zone for any tree on City property during any type of
construction activity or project (excavation, demolition or any other type of disturbance);
9.06.060 Removal of Hazardous Trees from City Property
1. Removal Prioritv
a. When any person reports to the Public Works Director or designee that a tree on City property is
hazardous, the Public Works Director, or appointed designee, shall evaluate the condition of the
tree. The Public Works Director or designee shall establish a removal priority among trees
determined to be hazardous and the City shall proceed with removal of hazardous trees from City
property according to the priority established by the Public Works Director or designee, subject to
the availability of financial and other resources.
2. Removal of Hazardous Trees
a. The removal of hazardous trees from City property shall be performed by City of Tigard
employees or contracted commercial tree care companies with experience in tree removal. The
Public Works Director or designee shall provide guidance as to the disposition of any wood or
debris from any tree removal on City property.
9.06.070 Removal of Trees from City Property
1. Removal of Trees from City Property other than Right of Way Prohibited. No person other than the
City or a person acting under contract with the City shall remove a tree from any City park or any
City-owned property without written approval of the Public Works Director or designee. Any person
removing a tree from City property other than right of way shall provide mitigation as specified in the
Tree Manual.
2. Removal of Trees from Right of Way. No person other than the City or a person acting under
contract with the City shall remove a tree from any City right of way without written approval of the
Public Works Director or designee. As part of the written approval for tree removal from right of
way, the Public Works Director or designee shall require mitigation as specified in the Tree Manual.
3. Removal of Wood or Tree Debris from City Property. No person shall remove wood or tree debris
from City property without written approval of the Public Works Director or designee, provided
however that the Public Works Director or designee may retroactively approve removal of wood or
tree debris from City property if the removal was under emergency circumstances. This section does
not prohibit clearing of paths or other clean-up that leaves wood or tree debris on City property.
Attachment #2 - Exhibit A
PublicTree Care Ordinance
9.06.080 Enforcement
1. The Public Works Director or designee may do any or all of the following if there is reason to believe
a violation of this chapter has occurred:
a. Issue a stop work order pursuant to Tigard Development Code section 18.230;
b. Issue a civil infraction citation pursuant to Tigard Development Code Chapter 1.16;
c. Take any other action allowed by law to abate or obtain compensation for the violation.
S+L,t LJ
AGENDA ITEM # S e 5 S ; tnr\--
FOR AGENDA OF 11-12-02
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE
PREPARED BY: Julia Haiduk DEPT HEAD OK TY MGR OK
ISSUE BEFORE THE COUNCIL
Review staff work completed to date and provide comments/feedback on the priority weighting and the program
elements.
STAFF RECOMMENDATION
NI/A
INFORMATION SUMMARY
The City Council has stated one of its goals is to work with Tri-Met to develop intra-city bus service and Park-and-
Ride locations within the City of Tigard. Staff has developed an action plan which will serve as a communication
tool in discussions with Tri-Met, Metro and neighboring jurisdictions regarding local service in Tigard. In March,
2002 Council received an update on the action plan and was asked to provide input on priorities. The priorities
Council felt needed to be considered most were service to low-income, senior and youth populations. After that
meeting, the program continued to be developed while we were waiting for the low-income census data to become
available in September. Once the data was released, the priorities were finalized and the program and
implementation strategy draft was completed.
The local service transit action plan will serve as a communication tool and will serve as a "to-do" list for Tigard
and Tri-met to work together to increase ridership on existing services and to prepare for future ridership
opportunities. It is one piece of the whole transit picture which includes commuter rail, frequent bus corridors (line
12 and 76), and regional service in the Washington Square Regional Center.
Attachment 1 is the draft Local Service Action Plan with the priorities developed and the proposed program and
implementation strategy based on the priorities developed. The priorities were obtained by quantifying Council's
priorities and providing more points to geographic areas that served Council's priority populations. Appendix A
provides the detailed analysis of each route reviewed. Appendix B provides the points assigned and an explanation
of how the points for a given category were divided.
At the November 12, 2002 study session, staff will review the criteria and weighting that was developed and briefly
review the program elements that are proposed in the action plan program. The following input is requested from
Council at the November 12, 2002 study session meting:
• Does the priority weighting assigned reflect Council's intent?
• Is Council generally comfortable with the program elements to address Council's goal?
• Does Council have comments or suggestions to add to the local service action plan?
Staff will ask Council to adopt the transit action plan at the December 10, 2002 business meeting.
OTHER ALTERNATIVES CONSIDERED
Not applicable
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Transportation and Traffic Goal #1, Identify alternate transportation modes, encourage uses of alternate modes and
encourage development of alternate modes.
ATTACHMENT LIST
Attachment 1: Draft Local Service Transit Action Plan
Appendix A: Tigard's Transportation Service Needs by Geographic Area - detailed matrix
Annendix B: Tigard Transit Service Needs Criteria Evaluation and Prioritization
FISCAL NOTES
Not applicable
Attachment 1
CITY OF TIGARD
LOCAL SERVICE
TRANSIT ACTION PLAN
October 2002
(Draft)
Prepared by the City of Tigard Long Range Planning Department
Jim Hendryx, Community Development Director
Barbara Sheilds, Long Range Planning Manager
Julia Hajduk, Associate Planner - Project manager
Joel Groves, GIS Specialist
Table of Contents
I. Executive Summary 1
H. Background/Introduction 5
Ill. Existing Conditions 7
■ Existing Transit Opportunities
■ Inventory of Study Areas' Infrastructure and Needs
IV. Council Prioritization of Specific Routes 14
■ Overview of Criteria and Weighting
■ Priority of Projects
■ Discretionary Factors
V. Program 16
■ Program Elements
■ Transit Action Plan
VI. Recommendations for Program Elements 21
■ Implementation of program elements
■ Communication
VII. Appendix 29
A. Tigard's Transportation Service Needs by Geographic Area -
detailed matrix
B. Tigard Transit Service Needs Criteria Evaluation and Prioritization
Executive SummaE
Goal
Council's 2002 goals include "working with Tri-Met to develop intra-city bus service and
park and ride lots." In order to accomplish this goal, it was necessary to identify specific
geographic areas and service needs to communicate to Tri-Met. It was also important
to inventory existing conditions and services to determine the true needs for increased
transit service in the areas identified. This document is an action plan for local service
that will aid in the implementation of Council's goal.
To address Council's goal and to help implement portions of the transit section of the
Transportation System Plan (TSP), the City has evaluated several key routes to develop
an inventory, program and recommendations. The areas reviewed are:
1. Durham Road - 99W to Hall Blvd
2. Gaarde Street- 99W to Barrows Road
3. McDonald Street- 99W to Hall Blvd
4. 72nd Avenue - Hunziker Street to the Tualatin Transit Center
5. Bonita Road - Hall Blvd to 72nd Avenue
6. 72nd Avenue - 99W to Hunziker Street
7. Bull Mountain Road- 99W to Barrows Road
8. Durham Road - Hall Blvd to Tualatin Transit Center
Context with other plans
This local service action plan has been developed with consideration to the
Transportation System Plan recommendations and Tri-Met's Transit Investment Plan.
TSP
Most of the areas reviewed in this action plan, with the exception of Bull Mountain Road,
are also identified in the TSP. By adopting the TSP in January 2002, Council
acknowledged it accepts the regional importance of transit access within the
Washington Square Regional Center, commuter rail stations and along the 99W transit
corridor. Council remains concerned, however, that the lack of internal transit service
within Tigard will result in Tigard residents not having access to life need resources, as
well as the existing regional transit routes. Council has expressed specific concern for
certain priority population groups including:
• Low income
® Senior
Youth
This action plan is consistent with the recommendations of the transit section of the TSP
as it aims to address the issue of local service. It should be noted, however, that this
action plan does not fully address the transit section of the TSP which includes
recommendations for regional bus, commuter rail, Washington Square transit
City of Tigard Local Service Transit Action Plan Page 1
improvements, etc. Figure 1, below, illustrates how the local service action plan fits into
the larger transit picture.
Tri-Met TIP
Tri-Met has recently adopted a Transit Investment Plan (TIP) which serves as a tool for
focusing funds in ways that meet the land use and transportation goals outlined in the
Regional Transportation Plan (RTP). Much of the programs identified in the TIP are
regional in nature such as commuter rail or frequent bus corridors. In addition to the
regional programs, Tri-Met has identified several "focus areas" which will focus planning
efforts looking at local service. The Tigard area has been identified as one of these five
Figure 1 Regional Bus CT > Service
Local Service
(Transit Action
Plan)
Washington Sq.
Regional Center
areas. They will be
working with the City of Tigard to develop a long term program to address transit needs.
This document is intended to be a communication tool for one piece of the larger transit
puzzle. Figure 1 shows how this document fits into the "big picture" discussions that are
anticipated to take place with Tri-Met in the near future.
Action Plan Overview
Council's desire is fixed route transit service along the identified routes, which would
provide internal transit circulation to the priority population groups. It is recognized,
however, that this may not be met immediately due to funding deficiencies, regional
transit needs and lack of population numbers to support the transit system. This action
plan identifies ways to serve Council's target population needs while also identifying
infrastructure improvements that the City can complete in preparation for fixed-route
service. This plan is divided into 4 general sections:
Existing Conditions - This section inventories the existing programs and services in
order to develop a plan of action to increase local transit service. It is necessary to
complete this step to identify what improvements and enhancements can be made in
the program development and to determine the real needs of an area. For example,
City of Tigard Local Service Transit Action Plan Page 2
we have identified that Gaarde Street and Bonita Road both have high low-income
populations and Durham Road and Gaarde Street have high senior populations.
Knowing this, we look at existing services, such as job access shuttles for low
income and lift programs for the senior and disabled populations, which can provide
more access to these population groups. The inventory of existing conditions also
identifies infrastructure needs so that we can identify where capital improvements
should be located to support transit. Sidewalks are deficient along both portions of
72"d Avenue, McDonald Street and Bull Mountain Road but are fully in place along
Bonita Road and Durham Road between Hall Blvd and 99W. All of the routes are
very different in terms of need and opportunity and this is taken into account when
developing the program.
Council Prioritization - Given that there are 8 areas being considered and varying
needs and opportunities for each area, it was necessary to prioritize the areas in
order to develop a program. Criteria were developed and points assigned with
emphasis placed on Council's priority populations. By assigning point values to the
criteria developed, a clear prioritization emerged. The factors that were evaluated
and weighted are: total population, minority population, youth, senior, low-income,
proximity to employment support, food and health, social programs and jobs,
existing infra-structure, existing fixed route transit opportunities and whether the
route is identified in the TSP.
The two areas to emerged with the highest number of points are Durham Road from
99W to Hall Blvd. and Gaarde Street between 99W and Barrows Road. The area
with the lowest points was Durham Road from Hall Blvd. to the Tualatin Transit
Center.
Program - After inventorying the existing services, needs and opportunities, and
prioritizing the geographic areas being considered, a clear program begins to
develop. The program elements can be divided into three general categories:
o Increase ridership on existing services,
e Provide infrastructure improvements to support new service, and
e Increase service hours and/or provide new service
Because each route is unique due to the varying needs and priority ranking, there is
no one action that must take place before all other actions. Each route has its own
elements which will help address Council's goal.
Overall, there are quite a few existing services which are not being utilized to their
full potential. A key piece of the program and strategy is to increase ridership on
existing lines and services. Elements identified to do this include: publicizing
existing programs and working with the Tri-Met marketing department and Westside
Transportation Alliance (WTA) to target employers for Transportation Demand
Management (TDM). There are also recommendations to apply for grant funds for
pedestrian improvements along Gaarde Street, McDonald Street, and 72nd Avenue
City of Tigard Local Service Transit Action Plan Page 3
and to include projects in the CIP to provide for infrastructure needs that will support
new or existing transit service. A complete list of the program elements can be
found on pages 16 through 18 of this action plan. The program is located in the
table on pages 19 and 20.
Recommendations for Program Elements - The plan provides a recommended
implementation strategy for achieving the general program tasks. This section takes
the program section one step further by identifying involved parties, specific steps
needed to complete the task and the anticipated completion date. The
implementation strategy provides timeframes for near (now) and short (1-5 years)
term actions. Medium term (5-10 years) and long term (more than 10 years) actions
are identified, but due to the timeframe, implementation strategies are not identified
at this time. Because Bull Mountain Road and Durham Road from Hall Bla ntoo the
Tualatin Transit Center are the lowest priority areas in this review, there identified tasks in this section because there are no near or short term tasks
identified for either area. As the document is updated in the future, tasks will be
incorporated for these areas. It is anticipated, that due to the changing nature of the
funding, regional transit priorities and development, this plan will need to be updated
every 2 years:
The technical appendix is included at the end of this action plan and includes the
census tract data, priority ranking data and supporting documentation.
City of Tigard Local Service Transit Action Plan Page 4
II Background/Introduction
In the past and within Council's 2002 goals, Council has expressed a concern about the
lack of adequate internal transit opportunities in Tigard with particular emphasis on
certain target population groups including:
• Low income
• Senior
• Youth
Council, Tri-met board members and staff met in May 2001 to discuss Tigard's issues
and concerns regarding the lack of intra-city transit service in Tigard. At that time, it
was identified that more specificity was needed from the Tigard Council regarding
needs and priorities in order for Tri-Met to respond. Since that time, Council has met
with staff on several occasions to identify specific target populations and life need
resources and to identify priorities among the criteria developed to evaluate the eight
geographic areas. Staff has communicated with Tri-Met staff members regarding the
action plan scope and this document reflects these conversations.
To address Council's goal and to work towards implementing portions of the transit
section of the TSP, the City began evaluating several key routes to develop an
inventory, program and recommendations. The sections studied for program
CNy of nijard
TRANSIT ACTION PLAN STUDY CORRIDORS
Figure 2
N Tigard'a Main ROeda
1/4 Mile Main Road Buffer
Imo r.r
City of Tigard Local Service Transit Action Plan Page 5
development are based on Council goals and target populations. Figure 2 is a map
identifying the areas studied and a % mile buffer from the routes. The areas included in
the study are:
Bonita Road between Hall Blvd and 72nd Avenue
Durham Road between 99W and Hall Blvd
Durham Road between Hall Blvd and the Tualatin Transit Center
McDonald Street between 99W and Hall Blvd
Gaarde Street between 99W and Barrows Road
72"d Avenue between 99W and Hampton Street
72"d Avenue between Hampton Street and the Tualatin Transit Center
Bull Mountain Road between 99W and Barrows Road
This local service action plan identifies ways to serve Council's target population needs
while also identifying infrastructure improvements that the City can complete in
preparation for fixed-route service. It is the intent to use this document, the TSP and
the City's efforts in preparing for more transit service in discussions with Tri-Met as they
continue to "grow their transit system" through their Transit Investment Plan.
City of Tigard Local Service Transit Action Plan Page 6
M. Existing Conditions
In order to develop a plan of action to increase local transit service, it is first necessary
to identify what the existing conditions are in order to identify what improvements and
enhancements can be made. There are 2 aspects for consideration in this section.
1. Existing transit opportunities and
2. Inventory of the study areas' infrastructure and service needs
Existing Transit Opportunities
A total transit system is made up of many pieces. While not all areas and populations
are served by fixed route transit service, there are opportunities for access to transit by
several additional programs of which many people are unaware. Figure 3, below,
illustrates some of the many transit opportunities that are or will be available to Tigard
residents that make up the total transit picture.
Fiqure 3
nieces or the total tran511
shutdos ~ corm
ie
Job pjcc~
PFUN
Lowl semce shuffles
In the development of the action plan program, we will look at using all of these pieces
to develop and/or enhance the existing transit service while working towards increased
fixed route services for the target populations and routes. The programs emphasized
depend on the route and its unique characteristics. For example, 72nd Avenue has a
high employee population but a relatively low residential population, so program
elements would need to focus on employer based TDM programs, Job Access, etc. An
area with a high low-income population, such as Gaarde, will include elements to
increase awareness of programs geared for low income populations. The following is a
brief summary of the existing transit opportunities that serve Tigard:
Fixed Route
Who is served: There are 10 lines serving portions of Tigard that are fixed route. Fixed
route transit provides transit access along a specific route at specific
times to anyone wishing to ride.
City of Tigard Local Service Transit Action Plan Page 7
Frequency. May be as frequent as every 15 minutes all day everyday or as
infrequent as every 30 minutes-an hour during peak periods.
Operated by: Tri-Met
Jobs Access
Who is served: This program is a federally funded grant program that connects low-
income people and those receiving Temporary Assistance to Needy
Families (TANF) with employment areas and related support services.
Frequency. The service is on demand during the hours of 6AM-8PM Monday-Friday.
Access is provided only to points within Tigard, however this could
include access to a transit center which provides service regionally.
Operated by: Ride-Connection, a private non-profit agency.
The demand for this service has been fairly low, however ridership has increased
slightly in the past 3 months. The cost of providing this service is high and Ride-
Connection has indicated an interest in working with Tri-Met to look at route or service
options to make the service more effective. Increased efforts must be made to improve
usage of this service or the area risks losing the service and the opportunity to prove to
Tri-Met that there are ridership needs for low-income populations.
Lift Program
Who is served: Provides door-to-door para-transit service to people who are unable to
use fixed route services because of disability, or who are unable to
navigate the fixed route system independently.
Frequency: Operates within and % of a mile beyond Tri-met's service boundaries
during the same hours as Tri-met's bus and MAX services. It is on-
demand based.
Operated by: The Lift program is operated by Tri-Met.
Dial-a-Ride
Who is served: Countywide service to seniors and people with disabilities
Frequency. The service is door-to-door, on demand
Operated by: The American Red Cross
City of Tigard Local Service Transit Action Plan Page 8
Ride Connection Community Shuttle
Who is served: Provides a limited fixed route shuttle for the King City area and door-to-
door service for seniors and people with disabilities in King City,
Summerfield, Royal Mobile Villas, Woodspring Apartments and Eldorado
Mobile Villas by calling the Ride Connection dispatch by 2:30 PM the
day before.
Frequency: The fixed route shuttle runs from 9:00 AM to 4:30 PM. The door-to-door
service runs from 10:00 AM to 2:30 PM for all areas except King City.
King City residents may be able to get door-to-door service along the
shuttle route during shuttle service hours. Destinations for the shuttle
are: King City Plaza, King City Town Hall (Library and Pool), swimming
pool at Crown Center, Tri-Met stops on 99W, Safeway and adjacent
stores and Albertson's and adjacent stores.
Operated by: Contracted by Tri-Met and operated by Ride Connection
Transportation Demand Management (TDM) Programs
An additional resource and method of addressing transit needs is through
Transportation Demand Management programs. In the areas being studied, there are
approximately 21 businesses with 50 or more employees currently using some form of
TDM strategy. TDM strategies in use include: carpool match, vanpool programs,
passport program (pass subsidies), emergency ride home services, encouraging biking
and walking, employee shuttles, etc. None of the employers provide shuttles to/from
transit centers. It may be possible for Tri-Met and/or Westside Transportation Alliance
(WTA) to target employers in the 72nd Avenue area for increased participation in TDM
programs and partnering for employee shuttle services.
Inventory of the study areas' infrastructure and service needs
Each of the 8 geographic areas reviewed are unique. Before a program could be
developed to provide increased transit service, it was first necessary to inventory each
of the routes to determine the population characteristics, existing fixed route transit
opportunities in proximity and the infra-structure needs.
Gaarde Street has the highest general population, as well as the highest percentage of
low income and youth population. The highest percentage of senior population is found
along Durham Road between 99W and Hall Blvd.
Of the 8 routes reviewed, only 3 have existing fixed routes or are within'/4 mile of a fixed
route. Of the areas with fixed route bus service, none of them provide service more
often than every 30 minutes and only the line serving Durham Road between the
Tualatin Transit Center and Hall Blvd and the line serving 72"d Avenue between 99W
and Hampton Street serve a significant portion of Tigard via the transit center and
Washington Square.
Most of the routes had inadequate right-of-way for bus turn-outs. Lack of sidewalks is
the greatest capital improvement need along McDonald Street, 72nd Avenue (both
City of Tigard Local Service Transit Action Plan Page 9
segments) and Bull Mountain Road. Bonita Road, the full length of Durham Road and
Gaarde Street have significant infra-structure in place at this time to support transit
service. Additional infra-structure issues is lack of right-of-way for amenities at transit
stops (key intersections) and lighting.
Appendix A provides a detailed matrix of the inventory summarized in this section. The
information from the inventory was utilized to develop a priority ranking of the areas
which was then used to develop the action plan program. Below is a summary of the
inventory findings for each geographic area:
Bonita Road
Population
This route has a residential population of approximately 2,018 people within'/ mile
of the potential route. There are approximately 123 people identified by the Census
Bureau as low income, 28% are under the age of 19 and 4% are over the age of 65.
There are 16 business with addresses off Bonita with 291 employees total.
Existing fixed route transit
There is access to transit at the Hall/Bonita (line 76) intersection and at the
72nd/Bonita (line 38) intersection, however the distance between these intersections
is approximately 2.4 miles. Line 38 only provides service every 30 minutes during
peak times and line 76 provides service every 30 minutes. In addition, bus line 38
(serves the 72nd/Bonita intersection) only provides access to a small portion of
Tigard and then goes into Lake Oswego on its way into downtown Portland.
Infrastructure
There are sidewalks along both sides of Bonita Road from Hall Blvd. to 72nd Avenue.
There appears to be adequate lighting. Transit amenities could be placed in
easements behind the sidewalks. There is inadequate right-of-way for bus turn outs
at major intersection locations.
Durham Road from 99W - Hall Blvd.
Population
This route has a residential population of approximately 5,034 within'/4 mile of the
road. There are approximately 118 people identified by the Census Bureau as low
income, 22% are under the age of 19 and 30% are over the age of 65. There are
approximately 70 businesses within the vicinity with a total employee population of
456 people. There is also the high school which includes an additional 1,944
students and 90 employees.
Existing fixed route transit
There is access to transit at the Hall/Durham (line 76) intersection and at the
99/Durham (line 12) intersection. The distance between these two intersections is
approximately 6.4 miles.
Infrastructure
There are sidewalks along both sides of Durham Road between 99W and Hall Blvd.
There is adequate right-of-way for turnouts and amenities except at the intersection
with Hall and 99W. There appears to be adequate lighting.
City of Tigard Local Service Transit Action Plan Page 10
Durham Road from Hall Blvd - Tualatin Transit Center
Population
This route has a residential population of approximately 742 within'/4 mile of the
road. There are no people identified by the Census Bureau as low income, 30% are
under the age of 19 and 3% are over the age of 65. There are approximately 89
businesses within the vicinity with a total employee population of 1,059 people.
Existing fixed route transit
There is transit along this route via bus line 76 which provides service between
Meridian Park Hospital and the Beaverton Transit Center. Service runs every 30
minutes for most of the day.
Infrastructure
There are sidewalks along both sides of the road between Hall and 72"d. From 72"d
to the Tualatin Transit Center, there are sidewalks along only 1 side of the road.
There are no shelters at any of the existing transit stops and there are several
locations where that may make sense. Because this is an existing route, the needs
are different than roads with no service. Along this road, there is a need for
sidewalks along both sides of the street and additional shelters and/or other transit
stop amenities. There appears to be adequate lighting.
McDonald Street from 99W - Hall Blvd.
Population
This route has a residential population of approximately 3,049 within'/4 mile of the
road. There are approximately 64 people identified by the Census Bureau as low
income, 26% are under the age of 19 and 11 % are over the age of 65. Because the
land use adjacent to the route is residential, there are no significant businesses or
employee populations along this route. There, of course, are some businesses at
the intersection of Highway 99W, however, this population was not counted because
it is primarily served by transit service along Highway 99W.
Existing fixed route transit
There is access to transit at the McDonald/99W (line 12) intersection and the
McDonald/Hall (line 76) intersection. The distance between these two intersections
is approximately 4.3 miles. There is the potential for a fixed route bus route along
this street to be combined with a fixed route bus route serving Gaarde Street,
however, each segment was evaluated separately in order to identify any unique
characteristics, opportunities or needs.
Infrastructure
There are limited sidewalks along this street between 97th Street to 100th Street and
none between 100th Street and 99W. There is inadequate right-of-way for bus turn
outs or transit amenities at major intersection locations. Shelters and benches could
be located in easements along the route. There appears to be adequate lighting.
City of Tigard Local Service Transit Action Plan Page 11
Gaarde Street from 99W - Barrows Road
Population
This route has a residential population of approximately 7,229 within'/4 mile of the
road. There are approximately 382 people identified by the Census Bureau as low
income, 32% are under the age of 19 and 6% are over the age of 65. Because the
land use adjacent to the route is residential, there are no significant businesses or
employee populations along this route. There are, of course, some businesses at
the intersection of Highway 99W, however, this population was not counted because
it is primarily served by transit service along Highway 99W.
Existing fixed route transit
There is access to transit at the Gaarde/99W (line 12) intersection. There is the
potential for a fixed route bus route along this street to be combined with a fixed
route bus route serving McDonald, however, each segment was evaluated
separately in order to identify any unique characteristics, opportunities or needs.
Infrastructure
There are sidewalks along both sides of this street for much of this route, however
there are spotty locations where there are sidewalks on only one side or none at all.
There is inadequate right-of-way for bus turn outs at major intersection locations.
Shelters or benches could be placed in easements or on City property in some
locations. There appears to be adequate lighting.
72"d Avenue from 99W - Hampton Street
Population
72nd Avenue between 99W and Hampton Street has a residential population of
approximately 814 people within '/4 mile of the road. There are approximately 61
people identified by the Census Bureau as low income, 20% are under the age of 19
and 9% are over the age of 65. There are approximately 93 businesses within the
vicinity with a total employee population of approximately 1,044 people.
Existing fixed route transit
There is existing transit service within'/4 mile via bus line 78 which provides service
every 30 minutes along 68th Parkway. Line 78 runs between Beaverton and Lake
Oswego and provides Tigard stops at the Washington Square Transit Center, Tigard
Transit Center, Hunziker Street and 68th Parkway between Hunziker Street and
Atlanta Street before going into Lake Oswego. Access to transit can also be
obtained at the 99W/72nd intersection via bus line 12 which provides 15 minute
service.
Infrastructure
There are no segments with sidewalks along both sides of the road. About half of
the segment has sidewalks along one side of the road (99W to Dartmouth and
Hermoso to Hampton). There is inadequate right-of-way for bus turn outs at major
intersection locations. Shelters and other amenities could be incorporated into
project reviews as development occurs. There appears to be adequate lighting.
City of Tigard Local Service Transit Action Plan Page 12
72"d Avenue from Hunziker Street - Tualatin Transit Center
Population
72"d Avenue between Hunziker and the Tualatin Transit Center has a residential
population of approximately 840 within'/ mile of the road. There are approximately
89 people identified by the Census Bureau as low income, 26% are under the age of
19 and 5% are over the age of 65. There are approximately 387 businesses within
the vicinity with a total employee population of 7,491 people.
Existing fixed route transit
There is existing transit service via bus line 38, however it only provides transit
service every 30 minutes at peak times of the day. The line travels from the Tualatin
park and ride to downtown Portland. The only location it travels through Tigard is
along 72nd Avenue and travels north into Lake Oswego at Kruse way, however, it
may provide some opportunity for Lake Oswego residents and Tualatin residents to
travel to employers along 72nd Avenue in this location. Line 38 provides access to
additional transit centers which, in-turn provides access to additional transit lines.
Infrastructure
There are sidewalks along at least one side of the road for most of this section, with
occasional spots with sidewalks on both sides or none. There is inadequate right-of-
way for bus turn outs at major intersection locations. There appears to be adequate
lighting.
Bull Mountain from 99W - Barrows Road
Population
Bull Mountain Road between 99W and Barrows, via Roshak, has a residential
population of approximately 5,625 within'/4 mile of the road. There are
approximately 173 people identified by the Census Bureau as low income, 29% are
under the age of 19 and 7% are over the age of 65. Because the land use adjacent
to the route is residential, there are no significant businesses or employee
populations along this route.
Existing fixed route transit
There are, of course, some businesses at the intersection of Highway 99W,
however, this population was not counted because it is primarily served by transit
service along Highway 99W. There is access to transit at the 99W intersection via
line 12.
Infrastructure
Bull Mountain Road is not improved with sidewalks for most of its length to Roshak.
From Roshak to Barrows, there are generally sidewalks along both sides of the road,
however this section is not currently constructed to handle bus traffic. There is
inadequate right-of-way for bus turn outs at major intersection locations. There
appears to be adequate lighting. Because of the inability to accommodate buses on
the existing roads, it may be more feasible to focus efforts in this location on local
service shuttles and park and ride lots.
City of Tigard Local Service Transit Action Plan Page 13
CouiiciI Prioritization of Specific Routes
In order to develop a program, it was necessary to prioritize the areas. In order to
develop a priority of the projects, criteria were developed and points assigned with
emphasis placed on Council priority populations (areas with a high percentage of low-
income, senior and youth populations). By assigning point values to the criteria
developed, a clear prioritization emerged.
Overview of Criteria and Weighting
In addition to the priority populations, additional factors that contributed to the
prioritization include:
o Total population
Employee population
e Proximity to a route which would provide access to "life need resources"
including: employment support and education, food and health and social
programs
o Whether there were significant infrastructure improvements needed to
support fixed route services
Whether fixed route transit service would provide access to other transit
routes.
It was interesting that some areas ranked higher than expected while others ranked
lower than expected. For example, Bonita Road was originally expected to rank fairly
high because of the known low-income population. Upon applying the criteria, however,
it became clear that other areas, such as Gaarde Street and Durham Road had higher
overall populations and, according to the census data, higher numbers of low income,
senior and youth populations. When all the factors were combined, clear priorities were
apparent. Still the weighting of the criteria is based on Council priorities. Weighting the
criteria differently, may result in a difference in the priority ranking. If Council had
indicated that jobs and access to employment were the highest priority, 72nd between
99W and Hunziker may have ranked higher. Appendix B provides the analysis and
weights assigned to each route based on the inventory matrix previously referenced.
Priority of Routes
The priority that resulted after applying priority weights to the criteria is:
1. Durham Road - 99W to Hall (44 pts.)
2. Gaarde - 99W to Barrows Road (40 pts.)
3. McDonald - 99W to Hall (27 pts.)
4. 72nd Avenue - Hunziker to the Tualatin Transit Center (25 pts.)
5. Bonita - Hall to 72nd Avenue (24 pts.)
6. 72nd Avenue - 99W to Hunziker (23 pts.)
7. Bull Mountain - 99W to Barrows (20 pts)
8. Durham Road - Hall to Tualatin Transit Center (18 pts.)
City of Tigard Local Service Transit Action Plan Page 14
The priorities are necessary in developing a program, however, it should be noted that a
low priority project does not indicate that it is not important based on Council goals. A
low ranking in the priority simply means that, of the important projects, it can be
completed later than projects that will provide service to more people in Council's target
populations. All projects are included in the program and it is anticipated that all project
components will be completed.
Discretionary Factors
While the conclusions reached are based on the best information available, there are
always some areas of discretion to use in determining how the data is organized, and
utilized. In addition, because of the way the low-income data was organized compared
with the rest of the census data, there were some administrative decisions made which
may affect the rankings. Staff looked at the areas reviewed and if a block group
included a concentration of low-income dwellings that were outside of the area being
reviewed for the action plan, the numbers were adjusted to as closely reflect as
possible, the reality on the ground.
Every attempt has been made to accurately reflect the Council goals and true needs of
the community and priority population groups in this action plan.
City of Tigard Local Service Transit Action Plan Page 15
Program
The program that has been developed identifies several actions to support or justify
fixed route transit service. Each piece is important to the overall success of this local
transit service action plan. The program elements can be divided into 2 general
categories: capital improvements and service improvements. The program that has
been developed provides elements for each of the routes reviewed. Based on the
prioritization and the unique needs of the route, however, some elements are
programmed for the short term (1-5 years) while other elements which are more
complex or needed on lower priority routes are programmed for the medium term (5-10
years) or long term (more than 10 years). Below is an explanation of each of the
program elements utilized to develop the local service transit action plan program:
Service Improvement Program Elements
Publicize existing programs
In order to get new or expanded fixed route service, we must first show that the
ridership is there and will utilize the service. Because there are already programs in
place that are not being utilized to their full potential, the first step is to increase
awareness of the programs. In addition to this being needed to justify new service, if
ridership in some of the existing programs remains low, there is the risk that the
program could be eliminated. Specific programs to emphasize include:
• Jobs access
• Lift program
• Ride Connection Community Shuttle
• Dial-a-ride
One method identified specifically in the program is to create an informational flyer
on existing transit opportunities to be mailed to all business owners along with their
annual business tax receipts.
Work with Tri-Met marketing department and WTA to target employers for TDM
Tri-Met has an existing Transportation Demand Management program that works
with employers to develop programs to address employee population needs. The
Tri-Met marketing department can focus *efforts in a particular area to elicit the most
involvement. The City of Tigard can ask Tri-Met to focus their TDM marketing efforts
on areas with large employee populations, such as along 72"d Avenue, in order to
increase involvement in these programs, thus showing the desire and demand for
additional transit service.
• Work with Tri-Met to explore altering existing services to include routes
• Ask Tri-Met to look at shift times and whether altering bus schedules will
capture more riders
• Ask Tri-Met to explore where employees are coming from to see if line
changes would increase ridership
City of Tigard Local Service Transit Action Plan Page 16
Tri-Met has indicated that, initially, they may be willing to look at altering the existing
service hours to include servicing a priority area. This would likely mean increasing
the interval time between buses and/or removing existing low performing routes.
This provision will be placed in the program for the top priority route (or routes).
Service will be changed only after thorough evaluation and public notice along
affected routes. Additional work programs will have to be developed to implement
this program element.
Ultimately, it is anticipated that funds will become available to increase the total
number of service hours for local service in Tigard and that the routes identified will
obtain more frequent fixed route service.
Capital Improvement Program Elements
Program sidewalk/infrastructure improvements into the CIP
In many cases, there are limited sidewalks or additional infrastructure improvements
that must be completed in order to support fixed route transit service. As a genera!
rule, it is no use having a bus stop if no one can walk to it because of lack of
sidewalks. For this reason, it is critical that sidewalk installation be a priority along
routes targeted for fixed route transit service. Sidewalks are a requirement of land
development approval and are programmed into any road improvement project. In
addition to these steps that currently take place to eliminate sidewalk gaps, the
program calls for programming sidewalk improvements into the CIP process
depending on the priority raking of the project. Of course, if sidewalk gaps are
eliminated through another funding source (MTIP, Developer, LID, etc.) by the time
they are scheduled to be funded with CIP funds, the program element has been met
and CIP funds can be used for another project.
Apply for State Pedestrian Grants
The State of Oregon has a grant program for projects that consider the needs of
children, elderly, disabled and transit users. Grant funds can be used to complete
short missing sections of sidewalks which would remove access to transit obstacles.
It is recommended that Tigard actively participate in the grant application process to
assist in sidewalk construction to support future transit, provide pedestrian access to
schools, etc.
Apply for CDBG funds for sidewalk/access to transit improvements
The Community Development Block Grant Program provides grant opportunities for
jurisdictions in areas with 51 % or more that are low income. In these areas, the City
could apply for funds to construct sidewalks removing access to transit barriers. It is
recommended that Tigard actively participate in the grant application process to
assist in sidewalk construction to support future transit, provide pedestrian access to
schools, etc. Based on the inventory of existing conditions, no whole route has a
high enough percentage of low-income populations to be eligible for CDBG funds,
however portions of certain routes have a high concentration of low-income
populations which will become the focus of potential CDBG applications.
City of Tigard Local Service Transit Action Plan Page 17
Consider applying for MTIP funds for localized shuttle
As stated previously, in order to get new or expanded fixed route service, Tigard
must first show that the ridership is there and will utilize the service. A component of
this transit service program is to consider applying for MTIP funds to start up and
operate a local service shuttle serving priority populations and/or geographic areas.
A program such as this would be a demonstration project that could be maintained
for a maximum of 3 years. If, after 3 years, the ridership is sufficient to justify
permanent transit service, Tri-Met (or the City??) would have to include permanent
service in their operating budget in order to keep it running. Programs such as this
have been successful in other parts of the Metro area and are effective ways to
provide transit service that is less costly than running buses on a fixed route.
Additional work programs will have to be developed to implement this program
element and to evaluate the effectiveness of the program once it were established.
Capital improvements to 72nd Avenue are also identified in the Regional
Transportation Plan (RTP) and are, therefore, eligible for MTIP funds. An additional
recommendation is to consider applying for MTIP funds to help complete the
pedestrian improvements along the two 72nd Avenue routes.
Transit Action Plan Program For Increased Local Service
The matrix on the following pages provides the proposed program for increased local
transit service in Tigard. The program elements are distributed for each geographic
area based on the analysis of existing conditions and the Council prioritization
discussed previously in this document. In the following sections, the program is
developed further with specific recommendations and strategies for implementation.
Near term and short term elements include tasks that can be done fairly quickly for all
routes in question and focuses the majority of more detailed tasks on the higher priority
routes like Durham Road and 72nd Avenue. Examples include working with Tri-Met to
target employers for TDM programs, publicizing existing transit opportunities and
programming sidewalk improvements into the City's CIP. The medium term and long
term tasks are identified as well. These tasks include more frequent bus service along
72nd, fixed route service along most of the routes, etc. In order to realize these tasks,
significant coordination with Tri-Met is necessary and the near and short term elements
of this action plan will need to be completed.
City of Tigard Local Service Transit Action Plan Page 18
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Recommendations for Program Elements
This section makes several recommendations which will help in achieving
Council's goals. In order to implement the program outlined in the previous
section, there are specific actions that are needed in order to fund and implement
the specific program steps. In addition, there are communication
recommendations to help ensure that this document remains an active planning
tool after Council's adoption. This section takes the program section one step
further by identifying involved parties, specific steps needed to complete the task
and the anticipated completion date. The tables are divided into the categories
from the program matrix in priority order: General, Durham - 99W to Hall,
Gaarde, 72n p- Hunziker to Tualatin Transit Center, McDonald, Bonita, 72nd _
99W to Hunziker, Bull Mountain, and Durham- Hall to Tualatin Transit Center.
The following is the recommended implementation strategy for near term and
short term actions. Medium term and long term actions will need to be defined
as we get closer to those timeframes. Because Bull Mountain and Durham- Hall
to Tualatin Transit Center are the lowest priority areas in this review, there are no
identified tasks in this section because there are no near or short term tasks
identified for either area. As the document is updated in the future, tasks will be
incorporated for these areas. It is anticipated that, due to the changing nature of
the funding, regional transit priorities and development, this plan will need to be
updated every 2 years:
General
Program Task Create informational flyer on existing transit opportunities to
be distributed with business tax information
Involved parties
Tri-Met, Tigard Finance staff, Tigard Planning staff, WTA
Specific steps
. Obtain information from Tri-Met staff on existing services
Develop layout for flyer information
• Prepare draft for "involved parties" review
Final version sent to printer for copies (approx. 3,500 copies costing
approx. $136-$211)
Distribute to Finance staff for enclosure with business tax renewal
receipts
Anticipated completion date
January 2003
City of Tigard Local Service Transit Action Plan Page 21
1onora9 (cont.)
Program Task Work with Tri-Met on Tri-Met's "focus area" plan
development incorporating action plan principles
Involved parties
Planing staff, Engineering staff (for CIP issues), Finance staff (for
budget issues), Tri-Met, City Council
Specific steps
. Tri-Met has not developed a work plan for focus area plan
development. Staff will consult with Tri-Met periodically to check on
the status and to convey our willingness to work on this plan.
Once a work plan is developed, Tigard staff will update Council on
specific steps.
• Ultimate completion would likely include Council endorsing the
focus area plan and entering into an IGA with Tri-Met for service
and capital investment.
Anticipated completion date
TBD
Program Task
Consider links to commuter rail and opportunities created
Involved parties
Tri-Met, Tigard staff and Council, downtown groups/organizations, WTA
Specific steps
As commuter rail moves forward, Tri-Met will need to consider how
to integrate this service with existing service. Planning staff will
continue to advocate for more intra-city links, but also for more links
from commuter rail to employment areas such as the Tigard
Triangle, 72"d Avenue and Washington Square.
It is anticipated that commuter rail considerations will also be
discussed as art of the focus area plan development.
Anticipated completion date
On-going
Program Task Update local service transit action plan eve 2 ears
Involved parties
Planning Staff, Tri-Met, WTA, City Council
Specific steps
. Meet with Council during a work session to evaluate observations
and priorities to incorporate into action plan update (July 2004)
Incorporate changes to the transit system as well as planned
changes and prepare draft update (August-October 2004)
Hold second work session with City Council to discuss changes and
updated recommendations (Nov 2004)
Hold City Council public hearing for formal acceptance by
resolution. Dec. 2004
Anticipated completion date
December 2004
City of Tigard Local Service Transit Action Plan Page 22
nswrhnm _ now do Hall
Program Task Work with Tri-Met to explore altering existing services to
include this route
Involved parties
Tri-Met, Planning Staff, City Council
Specific steps
• Ask Tri-Met staff to evaluate how service could be altered from
existing lines to include this portion Durham Road
o Take alternatives to Council for consideration and recommendation
Depending on Council recommendation, work with citizens (in
concert with Tri-Met) along lines to be altered to gather input
Open houses
Informational mailings
Hold work session with Council to present information gathered at
public involvement meetings
Council adopts formal recommendation for service change (if
appropriate) and forwards to Tri-Met staff for implementation
Anticipated completion date
2004-2005
C%Mardfi±
Program Task Program sidewalk improvements into the CIP and/or apply
for pedestrian/bike rants
Involved parties
Engineering staff
Specific steps
• Engineering solicits recommended projects for inclusion in CIP (Oct
2004 or 2005)
Formal public meetings to present recommendations and solicit
comments (Jan/Feb 2004 or 2005)
Recommended CIF presented to Planning Commission
Planning Commission recommended CIP presented to Council for
adoption no later than June 2004 or 2005
Anticipated completion date
TBD based on CIP priorities and public input - recommended for no
later than 2005 (2 ears
City of Tigard Local Service Transit Action Plan Page 23
,7,~nd _ U.ewwilcow fn Tualatin "Transit Center
Program Task
Work with Trii-Met and WTA to target employers for TDM
Involved parties
Tri-Met, Tigard Planning staff, WTA
Specific steps
• As part of "general" work task to create an informational flyer,
provide contact information for WTA and Tri-Met regarding TQM
programs.
Ask Tri-Met to specifically target employers along this route and
assist, as needed, b coordinating necessary information.
Anticipated completion date
January 2003 - on-going
Program Task Ask Tri-Met to look at shift times and whether bus times
should be altered to capture more employees
Involved parties
Tri-Met, Tigard Planning staff
Specific steps
• Send letter requesting Tri-Met's assistance
Follow-up with Tri-Met to obtain results
Update Council on information and have Council write letter to Tri-
Met board supporting service changes, if warranted.
Assist, as needed, with implementation of service changes
U date this task list, if needed, to incorporate additional steps
Anticipated completion date
Letter by February 2003, additional action, as needed, with target
action date b 2006
Program Task Ask Tri-met to geo-code employees to see where employees
are coming from to see if line changes would increase
ridership
Involved parties
Tri-Met, Tigard Planning staff
Specific steps
• Send letter requesting Tri-Met's assistance
. Follow-up with Tri-Met to obtain results
Update Council on information and have Council write letter to Tri-
Met board supporting service changes, if warranted.
Assist, as needed, with implementation of service changes
Update this task list, if needed, to incorporate additional ste s
Anticipated completion date
Letter by February 2003, additional action, as needed, with target
action date b 2006
City of Tigard Local Service Transit Action Plan Page 24
72nd - Hunzlker to Tualatin Transit Canter
(cont.)
Program Task Pro ram sidewalk Improvements into the GIP
Involved parties
Engineering staff, Finance staff, Tigard City Council, citizens
Specific steps
• Engineering solicits recommended projects for inclusion in CIP (Oct
2005 or 2006)
Formal public meetings to present recommendations and solicit
comments (Jan/Feb 2005 or 2006)
e Recommended CIP presented to Planning Commission
Planning Commission recommended CIP presented to Council for
adoption no later than June 2005 or 2006
Anticipated completion date
TBD based on CIP priorities and public input - recommended for no
later than 2006 3 ears
Program Task Consider applying for 2006-10 MTIP funds to help with
capital improvement costs
Involved parties
Tigard City Council, Engineering and Planning staff, Washington
Count Coordinating Committee, Metro
Specific steps
. During the next allocation cycle (anticipated to begin 2004) consider
this project when determining projects to apply for
• If this project is moved forward based on evaluation criteria and
likelihood of approval and other jurisdictional priorities, the project
will be brought to the WCCC for coordination.
• Staff submits application
Anticipated completion date
Take into consideration during next MTIP allocation cycle, however
other jurisdictional priorities may supercede this due to MTIP evaluation
criteria and Ti ard's priorities.
City of Tigard Local Service Transit Action Plan Page 25
McDonald
Program Task
Program sidewalk Improvements Into the CIP
Involved parties
Engineering staff, Finance staff, Tigard City Council, citizens
Specific steps
• Engineering solicits recommended projects for inclusion in CIP (Oct
2007 or 2008)
Formal public meetings to present recommendations and solicit
comments (Jan/Feb 2007 or 2008)
• Recommended CIP presented to Planning Commission
Planning Commission recommended CIP presented to Council for
adoption no later than June 2007 or 2008
Anticipated completion date
TBD based on CIP priorities and public input - recommended for no
later than 2008 5 ears
Program Task Apply for pedestrian/bike rants for sidewalk improvements
Involved parties
State bike and pedestrian program, Planning Staff, Engineering staff,
City Council for support of proposal)
Specific steps
V To be developed
Anticipated completion date
2004-2005
Bonita
Program Task Publicize existing programs Tri-Met help)
Involved parties
Tri-Met, Planning staff, Assistant to the City Manger (for public
involvement aspect), Ride Connection
Specific steps
a Form short term task force (made up of "involved parties" to
evaluate service usage and areas for improvement
• Prepare specific public outreach plan to target this area for publicity
on existing programs
Hold open house and/or distribute mailers on existing services and
programs.
Anticipated completion date
Task force formed by February 2003, completed by Feb 2004
City of Tigard Local Service Transit Action Plan Page 26
72"d - 99W to Hunziker
Program Task Work with Tri-Met and WTA to target employers for TDM
Involved parties
Tri-Met, Tigard Planning staff, WTA
Specific steps
. As part of "general" work task to create an informational flyer,
provide contact information for WTA and Tri-Met regarding TDM
programs.
Ask Tri-Met to specifically target employers along this route and
assist as needed, b coordinating necessary information.
Anticipated completion date
January 2003 - on-going
Program Task Tri-Met look at shift times and whether sous times should be
altered to capture more employees
Involved parties
Tri-Met, Tigard Planning staff
Specific steps
• Send letter requesting Tri-Met's assistance
Follow-up with Tri-Met to obtain results
Update Council on information and have Council write letter to Tri-
Met board supporting service changes, if warranted.
Assist, as needed, with implementation of service changes
a Update this task list, if needed, to incorporate additional steps
Anticipated completion date
Letter by February 2003, additional action, as needed, with target
action date b 2008
Program Task Ask Tri-Met to geo-code employees to see where employees
are coming from to see if line changes would increase
ridership
Involved parties
Tri-Met, Tigard Planning staff
Specific steps
• Send letter requesting Tri-Met's assistance
• Follow-up with Tri-Met to obtain results
Update Council on information and have Council write letter to Tri-
Met board supporting service changes, if warranted.
Assist, as needed, with implementation of service changes
v Update this task list, if needed, to incorporate additional steps
Anticipated completion date
Letter by February 2003, additional action, as needed, with target
action date b 2008
City of Tigard Local Service Transit Action Plan Page 27
Bull Mountain
Program Task None in near or short term
Involved parties
Specific steps
Anticipated completion date
Durham - Ball to Tualatin 'transit Center
Program Task TBD based on priority ranking of frequent bus corridor. No
program tasks current! provided in the near or short term
Involved parties
Specific steps
Anticipated completion date
Communication
As part of the implementation of this plan, it is recognized that communication
with Council, Tri-Met and funding agencies is vital and important. With that, the
following recommendations are provided to ensure effective communication:
• Update Council quarterly regarding current achievements, progress and
communications towards full implementation of the Local Service Transit
Action Plan. This may be a brief memo or a Council work session, depending
on the level of completion and Council action needed.
Planning staff meet quarterly with Tri-Met senior staff members to discuss
current status and next steps.
Planning staff attend TPAC meetings regularly at Metro to stay closely tuned
to regional transit and pedestrian funding issues.
• Planning staff and Council members attend Tri-Met public meetings in the
Tigard area.
Council communicate on a regular basis (after quarterly update from Planning
staff) with Tri-Met board members emphasizing Tigard's priorities and needs.
City of Tigard Local Service Transit Action Plan Page 28
Appendix
A. Tigard's Transportation Service Needs by Geographic Area - detailed matrix
B. Tigard Transit Service Needs Criteria Evaluation and Prioritization
City of Tigard Local Service Transit Action Plan Page 29
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Tigard Transit Service Needs - Draft Prioritization Appendix B, page 1
Meets Council target - Max points
® Partially meets Council target - Half points
O Does not meet Council target - Zero points
Population Life Needs Other
t:
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***Need to research this further. Based on census data, this area ranks as having 2"d highest low income population,
but knowledge of area does not support this.
' in most cases there is insufficient ROW for bus turn-outs at key intersections, however, this is not reflected in the
measurement because Tri-Met has indicated that they are re-looking at the provision for turn-outs and are likely to
be going away from this design.
z Bull Mountain has sidewalk access to key transit stops, however, because several portions of the identified route
are unable to accommodate bus traffic, it only received a partial rating.
(Key located on page 2, Appendix A)
KEY
Appendix B, page 2
0
®
O
Total population
>2500
1001-2500
1000 or fewer
Minority
> 15%
11-15%
10% or less
Youth
>30%
T 21-30%
20% or less
Senior
>10%
6-10%
5% or less
Low Income
200 + low income
100-200 low income
0-100 low income
residents within % mile of
residents within mile of
residents within % mile of
route
route
route
Employment support
More than 5 businesses
1 to 5 businesses serving
No businesses serving
& education2
serving this need along
this need along route
this need along route
route
Food and health
More than 5 businesses
1 to 5 businesses serving
No businesses serving
serving this need along
this need along route
this need along route
route
Social programs
More than 5 businesses
1 to 5 businesses serving
No businesses serving
serving this need along
this need along route
this need along route
route
Employee population
More than 1000
1-1000 employees
No employees
(based on business
employees
tax data
Existing infrastructure
Significant infrastructure
Some infrastructure
Very little existing infra-
in places
(sidewalks, lighting, ROW
investment needed to
structure in place,
or easements for
support transit
significant investment
amenities) in place to
needed to support transit
support transit with little
and/or it would be difficult
additional improvement
to provide infrastructure
due to ROW issues
Route identified in
Yes
No or existing
TSP
Existing transit
Existing transit service on
Access to at least 1
No access to transit that
opportunities
route, access to more than
transit route that provides
carries traffic into Tigard
one existing transit route if
service into Tigard 6
transit were provided along
this route
1 Low income data based on block group census data adjusted to compensate for low income areas outside of
the 1/4 mile area being reviewed for a specific route. The numbers are only approximate.
2 Employment support & education businesses included Daycare centers, employment/temp agencies,
schools, and labor unions.
3 Food and health businesses included Medical/Dental offices, eating and drinking establishments,
grocery/convenience stores, physical fitness businesses, and massage therapy/acupuncture.
4 Social programs businesses included counseling services, Non-profit relief and aid organizations, and
Senior, disabled and veteran services.
5 In most cases there is insufficient ROW for bus turn-outs at key intersections, however, this is not reflected
in the measurement because Tri-met has indicated that they are re-looking at the provision for turn-outs and
are likely going to be going away from this design.
6 i.e., making several stops and route changes within Tigard to pick up and distribute Tigard traffic in Tigard,
serving internal transit needs.
AGENDA ITEM NO.2 - VISITOR'S AGENDA DATE : NOVEMBER 12, 2002
(Limited to 2 minutes or less, please)
Please sign on the appropriate sheet for listed agenda Items. The Council wishes to hear from you on other issues
not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager
prior to the start of the meeting. Thank you.
NAIVE, ADDRESS & PHONE TOPIC STAFF CONTACTED
VISITOR'S AGENDA Page 1
V 540r.1, J40r.1, AJ_QM_~ - ))/12-/c>2
X71 Gu.c~ ~L4.Mc~.O
Tigard Nigh Leadership
9000 SW Durham Road • Tigard • Oregon - 97224
(503) 431-5518 • FAX (503) 431-5410 • http://ths.ttsd.kl2.or.us/leadership/home.html
thsasbprez@hotmail.com
■ November 3rd-4`h:
OASC Leadership Conference - well worth it...again. Gained new ideas, skills, and friends.
■ November 5`h:
Blood Drive - surpassed our estimated donation. Actual donation was 101 pints of blood for
the American Red Cross.
■ November 8`h:
Veteran's Day Assembly - 9:15am assembly recognizing Veteran's from THS as well as the
nation. 3`d annual such assembly and will be put on by some of the faculty.
■ November 8`h:
Football @ David Douglas - first round playoff match-up, 7:30 @ David Douglas High
School. WC' a)c4 50-7
■ November 8`h:
Link Crew Luau - 3pm to 5:30pm @ THS for freshman to mingle with their Link Leaders
and build on the relationship that was made at the beginning of the year.
■ November 14`h:
THS Swing Dance - instructional dance put on by the Swing Club to learn how to Swing
Dance as well as others. 4:30pm - 6:30pm @ THS Cafeteria.
■ November 15`h-16`h, 21st-23rd:
Fall Play - "The Miracle Worker" - story of Helen Keller and her life. All shows are at the
Deb Fennel Auditorium @ 7:30.
■ November 18th-27th:
Canned Food Drive - all cans donated to Tigard area food bank. Competition with
Tualatin???
■ November 20`':
Fall Sports Awards - 7:00pm @ THS. Recognizing all athletes who participated in the 2002-
2003 fall sports season.
■ November 22nd:
ELL/Foreign Exchange Thanksgiving Dinner - 3pm in the Cafeteria. A dinner to help break
the language barrier and make new friends.
"Celebrate the past, embrace the
present, dream the future."
THS Leadership '02 - '03 Mission Statement
AGENDA ITEM #
FOR AGENDA OF
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Mayor and Council
FROM: Greer Gaston
DATE: November 5, 2002
SUBJECT: Three-Month Council Calendar
Regularly scheduled Council Meetings are marked with an asterisk
November
3.aa
November 12, 2002
11
Mon
Veteran's Day Holiday - City Offices Closed
12 *
Tues
Council Meeting - 6:30 p.m.
Business Meeting with Study Session
19 *
Tues
Council Workshop Meeting - 6:30 p.m.
26 *
Tues
Council Meeting - 6:30 p.m.
Business Meeting with Study Session
28
Thurs
Thanksgiving Holiday - City Offices Closed
29
Fri
Thanksgiving Holiday - City Offices Closed
December
2
Mon
Labor Day Holiday - City Offices Closed
10 *
Tues
Council Meeting - 6:30 p.m.
Business Meeting with Study Session
17 *
Tues
Council Workshop Meeting - 6:30 p.m.
24 *
Tues
Meeting Cancelled
25 *
Wed
Christmas Holiday - City Offices Closed
January
1
Wed
New Year Day - City Offices Closed
14 *
Tues
Council Meeting - 6:30 p.m.
Business Meeting with Study Session
20
Mon
Martin Luther King, Jr. Day - City Offices
Closed
21 *
Tues
Council Workshop Meeting - 6:30 p.m.
28 *
Tues
Council Meeting - 6:30 p.m.
Business Meeting with Study Session
I:\ADM\GREER\CITY COUNCI03 MONTH CALENDAR.DOC
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AGENDA ITEM # 3. Q C.
FOR AGENDA OF November 12, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Receive and File: Council Goal Update
PREPARED BY: C.Wheatley DEPT HEAD OK CITY MGR OK
ISSUE BEFORE THE COUNCIL
Update on the progress of the Council goals for the third quarter of 2002.
STAFF RECOMMENDATION
Receive and file the update.
INFORMATION SUMMARY
Attached are brief summaries of the progress made in the third quarter of 2002 on the Council goals developed
by the Council in January 2002.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Visioning goals are identified throughout the goals and tasks developed by the City Council.
FISCAL NOTES
N/A
I:\ ADNMACKET'02\20021112\GOAL UPDATE AIS.DOC
Q-3, 2 002 Update
Tigard City Council Goals
GOAL 1-TRANSPORTATION
GOAL 2-PARKS & RECREATION
GOAL 3-DOWNTOWN
GOAL 4-WATER
GOAL 5-GROWTH MANAGEMENT
GOAL 6-LIBRARY
GOAL 7-COMMUNICATION
In consideration of the 2002 Goals, the City Council stated the following:
"The present state of the economy is a concern that could
impact the council's completion of the 2002 Goals. Each c
the 2002 Goals could be impacted if the state, federal, o,
local economic situation results in a decrease in available
funds for Tigard operations and projects."
® Q-3, September 2002 Update
Tigard City Council Goals 2
Engineering/Community Development: Gus/Jim
GOAL 1: TRANSPORTATION
A. Explore funding sources for transportation needs. Funding for
maintenance and capital are needed for the following-
1. Roads
2. Trails/Bicycles
3. Pedestrian Safety (Sidewalks, streetlights, crosswalks)
4. Bridges
B. Work with Tri-Met to develop intra-city bus service and Park-and-
Ride locations.
C. Work with ODOT on state-funded facilities.
Q-3, October 2002 Update
Goal 1.A.1. Roads
City Council decided to extend the public process for the Street
Maintenance Fee. Extension of the public process would allow more time
for citizen awareness of the need for the fee and the benefits that would
come from implementation. It would also provide an opportunity for the
various businesses in Tigard to provide more input into the process.
As part of the public awareness effort, the City will be creating a video
production to air periodically over the public access channel. This video
would emphasize the need for timely maintenance of the City street
system, and provide a summary of the benefits that would be achieved
with implementation of the proposed Street Maintenance Fee. In addition,
a public meeting has been scheduled for November 14, 2002 to discuss
the fee with citizens and businesses. Council discussion of the results of
the meeting is scheduled for the Council meeting on December 17, 2002.
The Task Force met on October 10, 2002 to discuss the video production
and to establish roles for the Task Force members in the November
meeting and at the Council discussion on December 171'.
Any action on implementation of the fee would most likely be scheduled
for early 2003. If Council does approve implementation, the effective date
for the fee would be set several months after Council action. This would
give the City of Tigard staff sufficient time to set up the fund and do the
necessary work to ensure that the amounts can be incorporated on the
utility bills without a glitch in the billing process.
Q-3, September 2002 Update
Tigard City Council Goals - 3
Q-3, October 2002 Update
Goal i .A.1. cont'd.
The Task Force will continue to explore alternative sources of funding
for major street improvements. Potential sources could become feasible
with the implementation of the Street Maintenance Fee. State gas tax
funds freed up by the Fee could be used to float revenue bonds or
obtain a loan from the Oregon Infrastructure Bank for the construction of
major street projects. Another possibility is the creation of a City Traffic
Impact Fee (TIF) to augment the Countywide TIF. The Task Force will
be reconstituted to drop some members and add new members that
could aid in the review of alternative sources of funds.
Proposed Wall Street Local Improvement District (LID): The City has
selected DeHaas and Associates to provide design Wall Street and
provide the Preliminary Engineer's Report needed to determine the
feasibility of forming the LID and constructing the improvements. The
consultant will provide the design information to the New Library
consultants for preparation of the site plan and other documents needed
for the Land Use Application. Discussions have been conducted with
Oregon Department of Transportation regarding approval of the wall
Street intersection at the southerly boundary of the library project. Both
the Wall Street LID and New Library projects are well underway at this
time.
The Metro Priorities 2004-07 funding process is now soliciting projects
from various jurisdictions. This is federal funding that is allocated to
cities and counties through the Metropolitan Transportation
Improvement Program (MTIP). The City will be submitting a street
project for consideration as part of the process. Since the widening of
Greenburg Road from Washington Square Drive to Tiedeman Avenue
has been already been approved for preliminary engineering and rights-
of-way acquisition, that project will be submitted for construction
funding in this latest process. The deadline for the project applications is
December 20, 2002.
Goals I .A.2 and 3.
A trail project in the Washington Square Regional Center area is being
considered for submittal in the Metro Priorities 2004-07 funding process.
This project would be under either the Congestion Mitigation and Air
Quality (CMAQ) or Transportation Enhancement categories and would
not compete directly with the street modernization projects proposed
through the Street Transportation Program category.
L Q-3, September 2002 Update
Tigard City Council Goals 4
Q-3, October 2002 Update
Goal i .A.1. cont'd.
Pedestrian improvements in the Tigard downtown area are also being
considered for submittal as a project in the metro solicitation process.
The extent of those improvements will be based on the Tigard
Downtown Traffic Study being performed by DKS Associates as part of
the look at the potential impact of the Commuter Rail in the downtown
area. The draft study has already been completed and is now being
reviewed by City staff. The pedestrian improvements for submittal will
be selected during the next 30 days.
State gas tax funds freed up by the Street Maintenance Fee could be
used to construct new sidewalk at key locations, install embedded
crosswalk lighting at selected locations, and provide for installation of
new street lights on collectors and at critical intersections lacking that
lighting. These are all projects that cannot now be programmed
because of the lack of funds.
Goal I.B.
The Engineering Department continued to work with the Community
Development Department in providing information for preparation of the
Transit Action Plan to establish intra-city transit service and for
enhancement of service on existing routes.
Goal I.B. Tri-Met
The following are steps and timelines for adoption and implementation of
the Tri-Met Action Plan. Adoption of the Tri-Met Action Plan provides the
foundation for future communications with Tri-Met establishing service
needs for specific populations and life needs.
1. March 2002 Council Workshop meeting reviewing and prioritizing
community service needs.
2. August 2002 Council adoption of Tri-Met Action Plan.
3. December 2002 Council review of City's Tri-Met Action
implementation Program.
4. The implementation Program components:
• timeframes for funding-identified transit priorities
• specific actions necessary to achieve Council goals.
Goal I.C.
The Engineering Department will continue to look for opportunities to
encourage the upgrading of ODOT facilities such as Hall Boulevard,
Highway 217 and Highway 99W. None have been evident since the
previous quarterly report.
L Q-3, September 2002 Update
Tigard City Council Goals - 5
Q-2, July 2002 Update
Goal 1.A.1. Roads
The Transportation Financing Strategies Task Force members and staff have
met with two major businesses in Tigard regarding the potential
implementation of the Street Maintenance Fee. John Wiitala, property manager
for PacTrust, understands the need for maintenance of the City streets and fully
supported the implementation of the Street Maintenance Fee to include the
ROW and sidewalk maintenance elements. Jack Reardon of Washington
Square properties expressed concerns about the fees and could not support
fees that would be passed on to the tenants on those properties. He felt the
residents should bear a greater portion of the load with a corresponding
reduction on the businesses. A point that he brought up in the discussions is
that Meier and Frank, Sears and TGIF own the properties their businesses are
on and should be billed separately. This reduces the total amount that had
been computed for Washington Square I and Ii.
Many of the larger businesses in Tigard do not have corporate offices in the
state, and the local representatives typically are not authorized to make policy
decisions for those businesses. Information packets, with cover letter giving
notice of the potential implementation of the fee and requesting input, will be
mailed out to those businesses.
The Task Force met on June 20, 2002, and decided to stay with the fees as
recommended to Council in the Street Maintenance Fee Study Report. The fees
are based on trip generation rates that are nationally recognized and accepted.
Any changes to the fees calculated using these rates would be purely arbitrary.
The Task Force will meet sometime in the fall to explore alternative sources of
funding for major street improvements. Potential sources could become
feasible with the implementation of the Street Maintenance Fee. State gas tax
funds freed up by the Fee could be used to float revenue bonds or obtain a
loan from the Oregon Infrastructure Bank for the construction of major street
projects. Another possibility is the creation of a City Traffic impact Fee (TIF) to
augment the Countywide TIF. Because the Task Force has been meeting for
about a year and a half, the members expressed an interest in the Task Force
being reconstituted to drop some members and add new members that could
aid in the review of alternative sources of funds. This will be addressed in the
fall when the Task Force meets again.
Proposed Wall Street Local Improvement District (LID): A major property owner
in the ~ irea between Hall Boulevard and Hunziker Street had expressed strong
inters ,i in forming an LID to construct a road connecting Hall Boulevard with
Hunz, :c r Street. This proposed new street is shown as a future street
improvement in the recently adopted Tigard Transportation System Plan.
CoLI.icil has directed the preparation of a Preliminary Engineer's Report to
obj, ctively review all relevant aspects of the project and report to Council on
the feasibility of proceeding the formation of the LID to construct the project. A
design consultant will be retained to perform the study and prepare the report.
The Preliminary Engineer's Report is expected to be completed by March or
April of 2003.
Q-3, September 2002 Update
Tigard City Council Goals 6_
Q-1, April 2002 Update
Goal I .A.2-3. Trail/Bicycles and Pedestrian Safety
State gas tax funds freed up by the Street Maintenance Fee could be used to
construct new sidewalk at key locations, Install embedded crosswalk lighting
at selected locations, and provide for installation of new street tights on
collectors and at critical intersections lacking that lighting. These are all projects
that cannot now be programmed because of the lack of funds.
Goal I.B. Work with Tr1 Met
The Engineering Department continued to work with the Community
Development Department in providing information to support requests to Tri-Met
for intra-City service, and for enhancement of service on existing routes.
Goal I.B. Work with Tri Met
• Continued to develop and refine transit action plan.
• Met with Tri-Met and Westside Transportation Alliance to discuss program
plan.
• Waiting for low-income census data.
• Planning to go to City Council work session in September to present draft
transit action plan.
Goal I.C. Work with Oregon Department of Transportation (ODOT)
The Engineering Department will continue to look for opportunities to encourage
the upgrading of ODOT facilities such as Hall Boulevard, Highway 217 and
Highway 99W. None have been evident since the previous quarterly report.
Goal 1.A.1. Roads
The Transportation Financing Strategies Task Force met on February 21" and
approved the draft Street Maintenance Fee Study Report with modifications.
The Task Force recommendations were presented to City Council at the March
19, 2002 Workshop Session. The Task Force recommended meetings with
major businesses that would be the most affected before Council decides on
whether or not to implement the fee. After presentation and discussion, Council
directed staff and the Task Force to conduct meetings with those businesses to
explain all relevant aspects of the fee and to answer any questions that may
arise. This process will occur during the next few months.
The following are the next steps for possible implementation of the Street
Maintenance Fee-
April through June 2002: Meetings with some of the commercial entities
that would be charged the most based on our fee calculations
• July 2002: Bring back Street Maintenance Fee to Council for further
discussion and direction
• August/September 2002: Take action to implement fee if that is the Council
direction.
Q-3, September 2002 Update
"Tigard City Council Goals 7
Q-1, April 2002 Update
Goal 1.A.1. Roads cont'd.
The Task Force will continue to meet this calendar year to explore alternative
sources of funding for major street improvements. Potential sources could
become feasible with the implementation of the Street Maintenance Fee.
State gas tax funds freed up by the Fee could be used to float revenue bonds
or obtain a loan from the Oregon Infrastructure Bank for the construction of
major street projects.
Goal 1.A.2-3.
State gas tax funds freed up by the Street Maintenance Fee could be used to
construct new sidewalk at key locations, install embedded crosswalk lighting
at selected locations, and provide for installation of new street lights on
collectors and at critical intersections lacking that lighting. These are all
projects that cannot now be programmed because of the lack of funds.
Goal I.B.
Provided information on potential bus stops and existing infrastructure at those
locations to the Community Development Department for the review of
potential transit service in the City. Will continue to work throughout the
calendar year with the Community Development Department in providing
information to support requests to Tri-Met for intra-City service, and for
enhancement of service on existing routes.
Transit Action Plan inventory and preliminary prioritization is complete. Waiting
for census data on low-income population to finalize prioritization and analysis.
Will be discussing Action Plan and program development with Tri-Met.
Anticipate bringing Action Plan to Council for review and adoption in late
summer.
Goal I.C.
Notified ODOT of observed discrepancies or problems within the state facilities
as follows:
• Reported faded striping on the Highway 217 overpass on Greenburg Road
to ODOT. ODOT responded by stating the work would be added to their
striping program. The work has not yet been performed. We will follow up
with ODOT verbally and in writing until the problem is resolved.
• Requested restriping of the crosswalk on Hall Boulevard on the southbound
approach adjacent to the Safeway store. The existing crosswalk markings
were removed when ODOT resurfaced that intersection approach. This was
requested over 3 months ago and has been turned over to ODOT
maintenance for action. The work has not yet been performed.
• Submitted the expansion of Hall Boulevard to 5 lanes from Highway 99W to
Durham Road for the $400 ODOT bond issue. The project was rated 16"' in
the final ratings and did not make the list for implementation. We will
continue to look for opportunities to support the upgrading of ODOT facilities
such as Hall Boulevard, Highway 217 and Highway 99W.
® Q-3, September 2002 Update
Tigard City Council Goals 8
Community Development/Public Works: Jim/Ed
GOAL 2: PARKS AND RECREATION
A. Complete master plans for city parks (Summerlake, Fanno Creek
Park expansion, Dog Park, etc.)
B. Continue to work with and support the Youth Forum and youth
activities (before and after school programs, Skateboard Park
Committee).
Q-3, October 2002 Update
Goal 2.A. (Summerlake Park, Potso Dog Park, Cook Park, Woodard
Park, Bonita Park)
Summerlake Park-
The first project at Summerlake Park will be the installation of an off-
leash dog area, which is anticipated to open in late spring of next year.
It is contemplated, at this time, that Summerlake Park Development
Phase 1, tentatively scheduled for FY '04, consists of the following:
o site prep and utilities
parking area (7 spaces)
o children's play area in the northeast area (includes
water play area & bathroom)
® children's play area near the ball field
The projected cost estimate for Phase 1 is $388,500 + 10%
contingency. We will refine this further during the upcoming budget
process.
A first phase, which primarily consists of the playgrounds, bathrooms,
and a water play feature, will generate much excitement and
enthusiasm for park development at Summerlake Park.
Bonita Park-
Construction will begin in early 2003 and be completed by June 30,
2003. Park features to be built in Phase I are: playground, basketball
courts, portable toilets, picnic shelter, and an open space lawn area.
Cook Park-
Phase 11 is scheduled to be completed in November.
Woodard Park-
New recreation features include a tot-lot playground, an elementary age
playground and a picnic shelter. The Woodard Park features are
anticipated to be installed in the spring of 2003.
® Q-3, September 2002 Update
Tigard City Council Goals 9
Q-3, October 2002 Update
Goal 2.A. (Summerlake Park, Potso Dog Park, Cook Park, Woodard Park,
Bonita Park) contd.
Potso Dog Park-
Opened and dedicated on Saturday, July 20. Attendance has been very
good. The users and committee members have done an excellent job
in "cleaning the area."
Library Park Master Plan-
An RFP has been sent out seeking a Landscape Architect/Park Planner
to prepare a Library Park Master Plan. RFPs are due by October 29 at
5:00 p.m. The process will include a public participation process and it
is anticipated that the master plan will be completed by late winter or
early spring.
Goal 2.13. Skateboard Park Task Force-
Recent meetings of the task force have focused on the site design/cost
estimate and site location processes.
Three skate park design meetings were conducted. The proposed
design will be presented to City Council on November 26 for Council
approval. The city is presently talking to the school district about the
possibility of locating the skate park facility at the Fowler School site on
Tigard Street. The school district has yet to determine the availability of
the site for city use. If and when it becomes available the city and
school district will announce a date, time, and place for a community
meeting to discuss the possibility of locating a skate park on Fowler
School property.
Rich Carlson, Skateboard Park Task Force Chair, has begun a series of
meetings designed to build interest in the upcoming fund-raising
process. Many kids have been involved and he is looking for more
adults to assist in this crucial process.
Goal 2.13. Middle School After-School Programs-
The middle school after-school program started up again shortly after
the school year began. The city has applied to the National League of
Cities for technical assistance to assist with setting up a Youth Advisory
Council that would, in part, address issues raised in the Search
Institute's Assets Survey. A subcommittee of the Youth Forum is
exploring alternatives to continuing the elementary school lunch buddy
program which was discontinued due to lack of funds.
Q-3, September 2002 Update
Tigard City Council Goals 10
Q-2, July 2002 Update
Goal 2.A. City Parks Master Plans-
The City Council approved the Summerlake Park and Bonita Park Master Plans
on June 25, 2002. The first project at Summerlake Park will be the installation
of an off-leash dog area. Major construction at Summerlake Park is tentatively
scheduled to begin in FY 2002-03.
Bonita Park construction will begin in early 2003 and be completed by June 30,
2003. Park features to be built in Phase I at Bonita Park are: playground,
basketball courts, portable toilets and an open space lawn area.
Cook Park, Phase II, will be completed this October. New recreation features at
Woodard Park include a tot-lot playground, an elementary age playground and
a picnic shelter. The Woodard Park features will be installed prior to June 30,
2003. Potso Dog Park is scheduled for completion the week of July 15. The
Potso Dog Park dedication ceremony is set for July 20.
Goal 2.B. Youth Forum and Youth Activities
The Tigard-Tualatin School District will receive grant funds in the fall of 2003 to
continue the after-school programs at the middle schools. Members of the
Youth Forum are approaching community service clubs and churches for
assistance with the after-school programs for snacks and supplies for
programs. The results of the Assets Survey taken by students last school year
will be shared this fall by the district. A Youth Advisory Council may be formed
to provide youth a connection to the community to address some of the issues
raised in the Assets Survey.
Goal 2.B. Skateboard Park Task Force-
Recent meetings of the Task Force have focused on the site-design/cost
estimate process. On February 20, a general membership meeting was
conducted. Approximately 80 people attended the meeting. The kids that
attended the meeting participated in an exercise to determine what type of
features they wanted to see in the Skateboard Park. An RFP to secure
architectural design services was prepared and released on February 20. The
city received five responses and they are currently being reviewed. It is
anticipated that an architect will be hired no later than May 27. The architect-led
design process will take eight to ten weeks to complete and will consist of
three public meetings which will be widely publicized.
Continue to work with and support the Youth Forum and youth activities
(before and after school programs, Skateboard Park Task Force).
Goal 2.B.
An expanded after-school program started at Twality Middle School on January
14. Representatives from the League of Oregon Cities, Washington County and
the City of Tualatin spoke to the Youth Forum at the February 12 meeting
about Youth Advisory Councils. The Youth Forum will pursue formation of a
Youth Advisory Council in the coming months. The expanded after-school
program is being offered at Fowler as well as at Twality until the end of the
school year. Grant sources are being explored to continue the program in
September.
L Q-3, September 2002 Update
Tigard City Council Goals 1 1
Q-1, April Update
Goal 2.A. Summerlake Park
There have been four (4) Park Master Plan community, public input meetings
pertaining to the Summerlake Park Master Plan (September 30, 1999, November
18, 1999, October 4, 2001 and December 5, 2001). Approximately twenty-five
(25) people attended each meeting. The public input process has been
completed and has resulted in the development of a proposed Summerlake Park
Master Plan, which will be presented to the City Council for approval during the
next quarter
The first project, if approved by City Council, will be the addition of an off-leash
dog area. The development of the rest of the park, if approved by the City
Council, will begin in FY 2003-04. The remaining proposed projects are: site
preparation, irrigation systems, renovation of the existing ball field, parking, two
children's playgrounds, water play area, pathways, covered picnic tables,
landscaping, restroom, and a new maintenance building. The cost estimate for
the proposed projects is $801,020 (does not include maintenance building).
Cook Park
Cook Park expansion, phase one development, has been completed. Projects
completed are: parking lot, 8511' Avenue emergency access road, gazebo,
butterfly meadow, sports fields, landscaping, and trails. Phase two
development projects include the following: picnic shelter, tot lot playground,
restroom facility, restroom concession facility, maintenance building, additional
parking, and infrastructure. Phase two has been awarded and construction will
begin in April and be completed in November.
Woodard Park
New development at Woodard Park will consist of a tot lot, playground, and
picnic shelter. The tot lot and picnic shelter will be installed this fiscal year. The
playground will be installed in FY 2002-03.
Dog Park
The Coe Manufacturing site has been mapped by City engineering and cost
estimates are currently being put together. The formal agreement with the
landowner has been signed. As set forth in the agreement with the owner, the
name of the Dog Park will be "Potso Dog Park." The name is in honor of the
General Manager's dog.
A site design meeting was conducted with the Dog Park Committee on January
7. Design interests focused on perimeter fencing & gates, entry area, signage,
furnishings (picnic tables and benches), identification of parking spaces, interior
perimeter mulched path, smaller interior fenced area for small dogs and puppies,
drinking area for dogs and landscaping.
The conditional use permit hearing is scheduled for April l s. Construction will
begin as soon as the conditional use permit process is complete. Construction is
scheduled to be completed, and will be opened to the public by June 15.
® Q-3, September 2002 Update
Tigard City Council Goals 12
Community Development: Jim
GOAL 3: DOWNTOWN
A. Plan for the commuter rail station.
B. Review zoning and comprehensive plan standards in the
downtown.
C. Work in conjunction with the Tigard Central Business District
Association, Tigard Area Chamber of Commerce, and other interest
groups on a downtown redevelopment plan.
Q-3, October 2002 Update
Goal 3.A-C.
The following are steps and timelines pertaining to Goal 3, subsections
A-C:
1. April 2002 City Council status briefing on commuter rail.
2. April 2002 Mayor appoints downtown task force beginning
review of community needs.
3. May-July 2002 downtown task force develop scope of review
for planning project.
4. August 2002 Council update on scope of review.
This goal is dependent upon creation of task force, identification of
issues, and consensus of approach. A detailed work program and
schedule are dependent upon task force decisions and will be
presented to Council.
Three informational meetings with downtown business and property
owners were held. The scope of the meetings was to discuss
potential commuter rail benefits for the downtown.
® The meetings resulted in the following actions:
a. Scope for the commuter rail downtown station improvements
which would consist of a station design package and a
pedestrian circulation plan.
b. Recommendation to create a Downtown Task Force to deal with
downtown issues, including downtown-related catalyst projects.
® Q-3, September 2002 Update
Tigard City Council Goals 13
Q-2, July 2002 Update
Goal 3.A. Commuter Rail Station
• lWo public meetings were held to determine the scope of work for the
downtown area.
• The planning effort will include two major steps:
1. Commuter rail station design phase in the next 5-10 months
2. Assessment of traffic impacts associated with commuter rail park-and-
ride operations-a traffic impact study needs to be done by August.
Q-1, April 2002 Update
Goal 3.A.B.C.
Staff Is preparing a presentation on key issues related to downtown planning
efforts for the May 8t' Blue Ribbon Task Force.
Q-3, September 2002 Update
AL& Tigard City Council Goals 14
Public Works: Ed
GOAL 4: WATER
A. Continue to evaluate options for a long-term water supply.
Q-3, October 2002 Update
Goal 4.A. Bull Run Drinking Water Agency-
Phase II of the study is now complete. The consulting team of MSA/IUG
and CH2Mhill presented the "Implementation Plan for the Formation of a
Proposed Bull Run Regional Drinking Water Agency" to the Policy
Steering Committee on September 26, 2002. The report is being
studied and discussed by each participating agency. The projected
deadline for the agencies to respond if they desire to continue working
on the partnership is February 27, 2003. The Tigard City Council and
Intergovernmental Water Board will be meeting monthly to discuss our
options and recommendations on our future participation.
Goal 4.13. Joint Water Commission-
The Beaverton intertie is completed. Tigard is now receiving
approximately two mgd through this connection. The JWC has
recommended a study on the feasibility of a raw water pipeline from
Scoggins reservoir to the treatment plant. The pipeline would serve to
minimize "blow-by" losses during certain periods of time, thus,
potentially increasing the amount of raw water available in treatment,
which could allow Tigard to purchase more capacity from the Joint
Water Commission. There have been brief preliminary discussions that
once the Joint Water Commission members adopt their new water
services agreement, Tigard may be asked to be a member, with limited
water. This opportunity might be explored during the first six months of
2003.
® Q-3, September 2002 Update
Tigard City Council Goals 15
Q-2, July 2002 Update
Goal 4.A. Long-Term Water Supply Options
Proposed Bull Run Regional Drinking Water Agency
Phase 11 of the study is underway. The Policy Steering Committee which is
comprised of elected officials, have approved the criteria and recommend an
1GA 190 agreements as the favored governance option. The consultant and
staff members are working on the principles of the agreement. A regional open
house is scheduled for Tigard on July 24'" at 6:30 p.m. in the Water
Auditorium.
Joint Water Commission
Tualatin Basin Water Supply Feasibility Study
The intertie with the City of Beaverton should be completed by the first of
August of 2002 and we will continue to purchase surplus water from the Joint
Water Commission. The Feasibility Study for the Tualatin Basin continues to
move forward with the consultant working on the Alternative's Analysis and
will be completing the field studies this summer.
Q-1, April 2002 Update
Goal 4.A.
Bull Run Regional Drinking Water Agency
Phase 2 of the study is underway. A consulting team of MSA/ IUG & CH2MHill
has been selected by the 13 participating agencies to address those questions
and issues that were recommended for further study in Phase 1. The Technical
Advisory Committee chaired by Ed Wegner meets weekly and the Policy
Steering Committee meets monthly to keep the project moving toward the
August/September date for completion of the report. Once the four work
groups get further along, we will update the IWB and City Council on areas of
governance/legal, finance, engineering and public involvement.
Joint Water Commission
Our intertie with Beaverton should be completed by mid summer, and judging
by the current filling pattern of the Scoggins reservoir, we should be able to
purchase summer surplus water from the JWC. The feasibility study for the
Tualatin Basin is moving forward. We have set the evaluation criteria and are
now looking at the list of alternatives. This spring and summer the consultant
will do the field work portion of the study.
A~k Q-3, September 2002 Update
Tigard City Council Goals 16
Community Development/Administration: Jim/Liz
GOAL 5: GROWTH MANAGEMENT
A. Continue to evaluate the results of the Bull mountain study and
discuss the findings with the residents. Cooperatively develop a
course of action.
B. Monitor the progress of the Durham Quarry development, receiving
regular council updates.
C. Consider ways to support the provision of affordable housing.
D. Actively support implementation of the Washington Square 1?Poional
Center Plan.
E. Evaluate the need and feasibility of having the Tigard Post Office
Branch become the Tigard Post Office.
Q-3, October 2002 Update
Goal S.A. Bull Mountain Study
1. March 2002 identify approaches for comprehensive survey of Bull
Mountain residents to gauge support for the City's annexation of the
area.
2. April 2002 initiate discussion with Washington County on next steps
and their involvement.
3. April 2002 renewal of IGA for planning and building services for Bull
Mountain.
4. Finalize scope of review and approach for review with City Council
June 2002. Study will include education component.
Completion of this goal is dependent upon the involvement and support
of Washington County.
o Riley research Associates surveyed 305 Bull Mountain and Tigard
residents by phone to gauge support for annexation.
e The survey showed that support is clearly divided between City of
Tigard and Bull Mountain residents. The majority of Bull Mountain
residents surveyed did not support annexation, while the majority of
Tigard residents surveyed did.
e On August 27, 2002, Council considered a resolution to begin an
annexation plan, but it did not go forward.
e Questions still need to be answered regarding long-term provision of
services to the area; staff is examining this issue.
Q-3, September 2002 Update
Tigard City Council Goals 17
Q-3, October 2002 Update
Goal 5 cont'd.
Goal S.B. Monitor the progress of the Durham Quarry development,
receiving regular Council updates.
1. March 2002 IGA addressing development and permitting for quarry
project.
2. Regular Council updates provided.
Completion of this goal is dependent upon the development project
proceeding forward.
1. Continued coordination on development of site, including bi-monthly
progress meetings with the developer and impacted agencies.
2. Negotiations being finalized between Washington County and
developer for purchase.
Goal S.C. Affordable Housing
1. July 2002 produce Affordable Housing Action Plan for Council's
review and adoption.
2. Provide information on affordable housing program to providers.
3. Monitor Metro's actions on affordable housing.
Affordable Housing Action Plan provides the foundation of Tigard's
approach to the issue of providing affordable housing. The plan will lay
out policy as well as approach to addressing this goal.
i In September, Council adopted the 26-page Affordable Housing
Program as a comprehensive delineation of the City's efforts to
emphasize and encourage affordable housing in the community.
The efforts include policies, goals, and strategies, as well as specific
land use and non-land use affordable housing promotion measures.
Goal S.D. Washington Square Regional Center Plan
1. December 2002 Development of Washington Square Regional
Center Plan Implementation Program.
2. Funding strategy development.
3. Greenbelt strategy development.
4. Transit demand management strategy development.
Washington Square Regional Center Plan implementation includes
development of several strategies. Involvement of Washington County,
Beaverton, and Metro are critical to the success of this goal.
Q-3, September 2002 Update
Ai~ Tigard City Council Goals 18
Q-3, October 2002 Update
Goal 5 cont'd.
Funding strategy developed. Scheduled for Council adoption in
November.
Next step is to implement the strategy steps identified.
TDM, greenbelt, and storm water components are included in long
range planning work program.
Q-2, July 2002 Update
Goal S.A. Evaluate Bull Mountain Study
• Bull Mountain annexation survey effort was initiated in May: both the city
and the county selected Riley Research Associates to perform the survey.
• The survey is expected to be finalized by the end of July 2002.
Goal 5.13. Monitor Durham Quarry Development
Continued coordination on development of site, including monthly progress
meetings with the developer and impacted agencies.
Goal S.C. Affordable Housing
• Council review of an Affordable Housing Action Plan is scheduled for July
23, 2002. The plan is a compilation of all the local efforts undertaken to
support and encourage affordable housing.
• Copies of the approved plan will be provided to affordable housing
providers and to the Housing Advocacy Group of Washington County.
In April 2002 the city submitted a required progress report that describes how
the city meets or could meet Metro's Urban Growth Management Functional
Plan Title 7, Housing and Affordable Housing.
Goal S.D. Washington Square Regional Center Implementation Plan
• A Draft Washington Square Regional Center Implementation Plan was
prepared through collective effort of key city departments: Community
Development, Engineering, Public Works, and Finance. The draft report is
scheduled for Counc?I review on July 16, 2002.
• Following the July Council meeting, two regional coordination meetings will
be scheduled:
1. Senior regional staff review in September/October; and
2. Funding summit with elected officials in November.
Q-3, September 2002 Update
Tigard City Council Goals 19
Q-1 April 2bO2 Update
Goan S.A.
Staff is working with Washington County to develop a scope of work and
public outreach, including a value poll, for an annexation plan.
Goal 5.8.
In March, Council reviewed and signed the intergovernmental agreement with
Tualatin and Washington County.
Q-1, April 2002 Update
Goal 5 cont'd.
Goal S.C.
On February 19, Council discussed the adoption of new strategies to
encourage affordable housing. Council decided to consider the creation of a
special fund or set-aside to offset fees and charges imposed on affordable
housing development as a part of the regular budget process. Council also
decided to consider the allocation of $500 to continue the City's membership
in the Housing Advocacy Group (HAG).
Goal S.D.
Staff is developing a Washington Square Regional Center Implementation
Program. The internal funding group meets monthly to develop a funding
strategy program for Council review by July.
Q-3, September 2002 Update
Tigard City Council Goals 20
Library: Margaret
GOAL 6: LIBRARY
A. Council members will individually support promotion of the library
construction bond.
Q-3, October 2002 Update
• Council members approved selection of the architectural, project
management and general contractor firms for new library
construction.
• Council members received monthly update presentations from the
library director on the progress of the new library.
• Councilor Craig Dirksen was appointed as council liaison to the New
Library Resource Team upon the resignation of Councilor Joyce
Patton in August.
• Council members approved sale of new library construction bonds
to the Oregon Economic and Community Development Department.
• Council members have assisted the public information campaign by
helping spread the word about public involvement in the new
library.
Q-2, July 2002 Update
Goal 6.A. Library Construction Bond
• The successful passage of the new Library bond measure benefited from
the active involvement of Tigard's City Council in the public education
process.
• Public appearances by Council members publicized the new library and the
bond measure to groups and organizations in Tigard.
• Letters to the editor from Council members appeared in both the Oregonian
and the Tigard Times_ They provided background and rationale for the new
library and bond measure.
• The Council helped keep the bond measure and the new library in the
forefront as agenda items in their televised Council meetings.
• Both during and after the bond measure election, Council members gave
press interviews about the proposed new library.
• Both Mayor Griffith and Councilor Patton were featured in the cable TV
program "A Day in the Life of the Library," which aired In April and May.
Their comments addressed questions about the new library proposal and
the bond measure.
• Mayor Griffith's column in Cityscape raised issues related to the new library
both during and after the election.
Q-3, September 2002 Update -
Tigard City Council Goals 21
Q-1, April 2002 Update
Goal 6.A. cont'd.
Goal 6.A.
• Council members have participated in several presentations about the new
library to groups and organizations throughout Tigard.
o Several Council members took part in the library site master plan meeting
for the community on March 5.
Mayor Griffith featured the new library project presentation at his Blue
Ribbon Task. Force meeting in March.
m Councilor Patton participated in an editorial board meeting with the Tigard
Times, along with the City Manager, the Library Director and a citizen
member of the New Tigard Library Construction Committee.
m Through public meetings with the Construction Committee and the Library
Board, Council members have helped focus public attention on the bond
measure and proposed new library.
o Council members, both individually and as a group, have advanced the
City's public Information efforts through televised programs on TVCA.
® Q-3, September 2002 Update 22
Tigard Ci Council Goals
Administration: Liz
GOAL 7: COMMUNICATION
A. Continue to meet with local, county, regional and state partners.
B. Continue to improve and expand communication with Tigard
citizens through the CIT program, Cityscape, Website, cable, media,
Community Connectors, and other means.
C. Support English-as-a-Second-Language programs in Tigard.
Q-3, October 2002 Update
Goal 7.A.
State Senator Ginny Burdick and State Representative Max Williams both
made remarks at the August 13 Council meeting and answered
questions. The Council met with the Budget Committee to discuss
social service funding. At the beginning of the school year the Tigard
High Student Envoy started attending the first Council meeting of each
month again to present Tigard High news. Two Metro councilors
attended a study session in July to discuss urban growth boundary
issues.
Goal 7.B.
CITS-
The CIT meeting format will likely undergo a change beginning with the
Fcbruarv 2003 meeting. Due to low attendance at the evening meetings
but an at-home audience, the focus will shift to airing programs that
educate and inform citizens about current issues. The proposed new
program format will be discussed at the November 7 CIT meeting.
Citgscape-
Staff has recommended to Council that cityscape's distribution method
be evaluated. Although still quite popular, the newsletter information
may be aide to be communicated in a more cost-effective manner.
\-vcbsite-
The website continues to be updated regularly. in the last quarter, a
vendor application feature was added that allows vendors to register
their name and services with the city which allows the city's purchasing
department to search the system for available vendors to provide a
specific service. A redesign of the Website is also underway to make
room for new and enhanced features.
Q-3, September 2002 Update
Tigard City Council Goals 23
Q-3, October 2002 Update
Goal 7.8. cont'd.
Cable-
Two of the city's network staff members are now certified
producer/directors. City staff and volunteers are now staffing City
Council, Hearings Officer, and CIT productions.
Media-
Press releases continue to be issued weekly with nearly 90% printed.
Goal 7.C.
The library's Hispanic Teen Advisory Group (HTAG) met in July to plan
the September 14 Mexican Independence Day celebration and to
translate summer program materials. Two of the HTAG members
volunteered at the September 14 event. The young adult librarian will
meet monthly with HTAG at the high school.
Q-2, July 2002 Update
Goal 7.A. Local, county, regional, and state partners
During the second quarter, the City Council met with representatives of the
Tigard-Tualatin School District and Tualatin Valley Fire and Rescue. The Budget
Committee (with Council as members) held public hearings on the FY 2002-03
budget and forwarded a recommendation to Council which adopted a budget
on .lone 1 1. 2002.
Goal 7.13.
CITs-
The June CIT meeting was taped on the morning of June 6 and aired that
evening in the CIT's regular time slot on cable television. The pre-taped format
allowed for different types of presentations. The July meeting was cancelled.
Tlie August and September meetings will be taped during the day to air in the
evening.
City scape-
A new two-color format with photos was introduced with the June issue.
website-
The information on the Website is continually updated (i.e., road closures,
constriction status, library programs). A new feature added in the last quarter
is the Tigard City Council Action Recap which includes the previous month's
meeting highlights and what's on the Council agenda for the coming month.
® Q-3, September 2002 Update 24
Tigard City Council Goals
Q-2, July 2002 Update
Goal 7.13. cont'd.
Cable--
in June, the Land Use Hearings officer meetings started airing on cable. The
meetings are taped to air in the two weeks following each hearing.
Media-
Press releases continue to be issued weekly. In April and May over 90% of press
releases submitted were printed.
Goal 7.C.
The library's Hispanic Teen Advisory Group (HTAG) met in May and June to
discuss plans for programs. The charge of this group is to help plan
programming targeting Hispanic families, to assist as translators at events, and
make recommendations for materials to be added to the library collection. The
HTAG is currently assisting in planning a festival which is scheduled for
Saturday, September 14, 2002.
Q-1, April 2002 Update
Goal 7.A.
Annual meetings are scheduled with the Budget Committee, Planning
Commission, Library Board, School District Board, Senior Center Board, and
Tualatin Valley Fire and Rescue District Board. The Tigard High School Student
Envoy reports to Council at the first meeting each month on school activities.
The State Representative and Senator give periodic updates to the City Council
over cable television, more often during the legislative session. During the last
quarter, the Council met with the Planning Commission and the Library Board.
Goal 7.B.
CITs-
The June, July, August and September meetings may be taped to air later.
Attendance is declining at the evening meetings to an average of 10 per
meeting. The meetings will still be public but taping during the day will be a
more efficient use of staff resources and allow for a variety of formats in one
program.
Cityscape-
The format of the newsletter will be updated with added features beginning in
June 2002
Website-
Content on the new Website is updated very quickly. A new feature to preview
upcoming Council meeting agenda topics is in the works.
® Q-3, September 2002 Update
Tigard City Council Goals 25
Q-1, April 2002 Update
Goal 7.13. cont'd.
Cable-
City staff and volunteers are being trained to operate the civic studio cameras
and produce and direct cameras. In the last quarter, two programs were
produced about the Tigard Library. The City's 401" birthday showcase
production also aired.
Media-
Press releases continue to be Issued weekly. Approximately 77% are printed
Community Connectors-
Two connectors were added in the last quarter, both representing areas on
Bull Mountain.
Goal 7.C.
Support "English as a Second Language" programs In Tigard.
In the last quarter, the library received a $16,200 Library Services and
Technology Act grant for its innovative "Hispanic Youth Initiative" project. The
funds will help enhance collections and services for Hispanic populations with
a focus on young adults.
A Hispanic Teen Advisory Group will be formed to advise the library as it
expands Spanish language and English language leaming materials including
two computer work stations that will feature computer tutorials-English
language learning software and Spanish language applications.
AGENDA ITEM # 3.3
FOR AGENDA OF November 12. 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Resolution to Revise Resolution No 00-08 City wide Personnel Policies, No. 41.0
Education & Training and No 42.0. Travel Authorization and Reimbursement
PREPARED BY: Sandy Zodrow (~?L DEPT HEAD OK Aej!~- CITY MGR OK rA A
Should Council adopt revisions to Resolution No. 00-08, City wide Personnel Policies, incorporating changes to
No. 41.0, Education and Training, and No. 42.0, Travel Authorization and Reimbursement, as recommended by
Finance and Human Resources?
STAFF RECOMMENDATION
Adopt revisions to Resolution No. 00-08, City wide Personnel Policies, incorporating changes to No. 41.0 and No.
42.0
INFORMATION SUMMARY
The Finance Department recently reviewed the City's policies and procedures regarding training, education, travel
and expense reimbursement for City employees. These policies had not been updated in several years and IRS
regulations regarding these expenditures needed to be reflected in the policies. This agenda item combines and
updates the existing City wide Personnel Policies No. 41.0, Education and Training and No. 42.0, Travel
Authorization and Reimbursement. The Finance Department has also developed a comprehensive Travel,
Education, Travel and Expense Procedures document which supports these policies and provides the detail "how
to's" on these subjects for City employees. Both the updated policies and the procedures have been reviewed and
approved by Executive Staff. SEIU/OPEU Local 503 also reviewed the policies and had no suggested changes.
This agenda item will adopt the revised policies. Procedural documents are administrative in nature and do not need
Council adoption.
OTHER ALTERNATIVES CONSIDERED
Not applicable
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Not applicable
ATTACHMENT LIST
1) Resolution_ revising Resolution 00-08, City Wide Personnel Policies, No. 41.0 Education and Training,
and 42.0 Travel Authorization and Reimbursement
2) Exhibit A, Training, Education, Travel and Expense Policy
FISCAL NOTES
Not applicable
AGENDA ITEM # 3. q
FOR AGENDA OF November 14, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Appointment of Tricia Bull to the Tree Board
PREPARED BY: Susan Koepping ed'y\ DEPT HEAD OK Y MGR OK
-144
ISSUE BEFORE THE COUNCIL
Appointment of Tricia Bull as a member of the Tree Board.
STAFF RECOMMENDATION
Appoint Tricia Bull to the Tree Board.
INFORMATION SUMMARY
Attached is a resolution which, if adopted, would approve the appointment of Tricia Bull to the Tree Board to
complete the term vacated by Sharon Rollins. This term ends April 30, 2005. Ms Bull has served as an alternate to
the Tree Board, having been appointed in August, 2002.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Visioning Goal Community Character and Quality of Life: The city will maximize the effectiveness of the
volunteer spirit to accomplish the greatest good for our community.
ATTACHMENT LIST
Information about the candidate.
FISCAL NOTES
There is no cost associated with this action.
Information on the November 14, 2002, Tree Board appointee
Tricia Bull
Tricia has lived in Tigard for S years and currently resides in the NE corner of the city.
A graduate of Northwestern University in Journalism, Tricia is a freelance writer and an
active volunteer with the Tigard Library, and the Oregon Environmental Council
among others. She was appointed as an alternate in August, 2002.
'Key'i52a
AGENDA ITEM # - 5
FOR AGENDA OF November 12.2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN THE
FACILITY FUND TOPAY FOR SPACE PLAMMLGLRE,21- O.E: J, AND THE 01 ) CITY
_ _ . - .-e.r. •r!~ XrMTT T)T A AT
DEPT HEAD OK CITY MGR OK
PREPARED BY:
ISSUE BEFORE THE C ni ~ I
Should the Council amend the FY 2002-03 Adopted Budget and the FY 2002-07 Approved CIP to amend one
project to provide funds to begin the space planning portion of the City Hall and old library renovation and upgrade
project in FY 2003-04?
STAFF REC01yfMFNDATION
Approve Budget Amendment #4
INFORMATION SUMMARY
The FY 2002-07 Capital Improvement Plan (CIP) approved by Council in June 2002 includes capital
improvements needed for all City facilities over the next five years. It identifies projects by major capital system
(City Facilities, Parks, Streets, Water, etc.), lists projects by the year in which they are expected to be built, and
identifies the City fund that will pay for these improvements. The annual City Budget appropriates funds in
individual City funds to pay the costs of projects identified in the first year of the Plan. I
This project was not originally planned for FY 2002-03, but it is necessary to proceed at this time to make sure
plans are in place at the time the old library is vacated. Construction of this project will actually begin at that time.
It is necessary to transfer funds form the facility Fund contingency to allow preliminary design and space planning
to proceed.
OTHER ALTERNATIVES CONSIDERED
Leave the Budget and CIP as adopted in June 2002.
VISION TASK FORCE GOAL A ACTION COl`""''TTTEE STRAP
NA
Resolution and budget work sheet showing the transfer.
This amendment will provide for timely space planning and development of a plan for efficient use of space to
achieve the lowest possible remodeling expense while meeting the needs of citizens and staff. The amount of
transfer from contingency is $35,200. This amount is from funds the City has set aside for this purpose and
does not use any Library bond proceeds.
AGENDA ITEM # 3 - CO a.
FOR AGENDA OF 11/12/02
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE LC$RB - Award Proposal for Architectural Services for City F
PREPARED BY: Loreen Milak- DEPT HEAD OK CITY MGR OK l/li_
V ' ISSUE BEFORE THE COUNCIL
Should the Local Contract Review Board award an Architectural Services proposal for City Facility Remodeling
which is planned for 04/05?
STAFF RECOMMENDATION
Award the proposal to the architectural design firm who is determined to be the best qualified through the interview
process and authorize the City Manager to sign the personal services contract with the fine selected. NOTE: Staff
will conduct interviews on 1115 & 1116 and provide information on the recommended firm in Council Mail dated
11/8102.
INFORMATION SUMMARY
Tigard citizens have approved a bond for the construction of a new Library. As part of the bond measure process,
the City assured citizens that the existing Library and City Hall buildings would be remodeled to accommodate the
programming needs of administrative departments of the City for the next 10 years.
In order to facilitate the timing of remodeling and relocation of administrative staff, the DUST Committee (Divvy
Up Space & Technology) has been formed consisting of staff representatives from various departments to proceed
with planning and implementation. This Committee has set the following goals for the remodel and relocation that
is planned for 04/05:
Better serve our customers (internal & external); Maximize space utilization;
Create efficient work environments; and Provide appropriate customer confidentiality.
As a result of these goals, the DUST Committee has determined that any space design or remodel construction
must be based on the following assumptions:
Rearrangement of staff will occur (one of the structures would be designated for a one-stop permitting
center while the other structure would house other administrative support staff);
Finance Department staff will move out of the Water Building and into the office campus at 13125 SW
Hall Blvd.;
c,>. Staff and program impacts will anticipate fiscal projections and service impacts and will include a
review of storage needs; and
.'i~- Limited funding is available for building improvements thus options must be cost effective with limited
new walls in either building (though the existing Library Building is anticipated to need more than City
Hall) with internal building upgrading anticipated. The DUST Committee refers to the building
improvements as being "bare bones improvements" while meeting the Committee's goals.
To determine the best and most efficient programming/space design and remodel construction cost estimates, staff
issued an RFP for this work to be completed in time to phase in adequate budget set aside in the next two fiscal
years. Responses to the RFP were received on 10/28/02 from the following firms and the firm names in bold have
been invited in for interviews with a staff interview team on 1115 and 11/6/02.
Bainbridge Design, Inc.
319 SW Washington, Suite 914
Portland, OR 97204
LRS Architects, Inc.
1121 SW Salmon Street, Suite 100
Portland, OR 97205
Ralston Architects
15256 NW Greenbrier Parkway
Beaverton, OR 97006
Crow/Clay & Associates, Inc.
1901 NW Northrup Street
Portland, OR 97209
Plan Company Architecture
707 Madison Street
Oregon City, Oregon 97045
Yost, Grube, Hall Architecture
1211 SW 5`" Avenue, Suite 2700
Portland, OR 97204
City Purchasing Rules note that proposals over $25,000 must be processed through the Local Contract Review
Board (LCRB). As anticipated, the proposals exceed that dollar amount.
Work time line is scheduled for 11/15/02 through 1/21/03. This will allow for adequate information and plans to be
in place for use in the budgeting process for the 03-04 fiscal year.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
ATTACHMENT LIST
- Excerpt from RFP generally defining the scope of work.
ao- Contract for personal services is the City's boilerplate contract which has not been included in this packet
due to its length. However, this contract can be viewed in the City Recorder's office or on the City's web
site under the RFP for this project.
A timeline for the project will be provided in Council Mail on 1118102 once the interview team determines which
candidate to recommend to LCRB for approval.
FISCAL NOTES
The cost of this project will be determined by the interview team once interviews are completed and firm
references are checked. This will be provided in Council Mail on 1118102.
Architectural Services for Tigard Facility Remodel RFP Excerpt
SCOPE OF WORK
The City of Tigard (City) and the Architect (Consultant) agree that the following services shall be provided by
the Consultant for the programming/space design and remodel construction cost estimates for the 04/05 remodel
of selected City buildings, hereinafter called "Project." The completed Project is intended to result in a final
report which would provide details of the phased work as expressed below:
Phase I: The building programming services and schematic design options shall address relative sizes
and interrelationships of the elements that are defined in this phase. The prime objective is to arrive at a
clearly defined, feasible concept and to present it in a form that is understandable by lay-staff. The
secondary objectives are to clarify the best use of buildings, explore the most promising alternative
design solutions, and to develop a reliable basis for analyzing the cost of the project.
Phase II: Based on the schematic design option(s) of choice selected by the City (not more than 2), the
04/05 remodel construction cost estimates will be developed by the Consultant. These will identify the
structural system changes that can be legally occupied and fully used for the intended functions as
remodeled, as well as mechanical/electrical/phone/data systems, plumbing changes and lighting system
upgrades which will be anticipated to be in place to provide for efficient and effective space use. It is
anticipated that this phase also consists of evaluating the elements of the project for integration of green
building concepts to produce a building that embraces sustainable principles.
ATTACHMENT D
SAMPLE CONTRACT
CITY OF TIGARD, OREGON
ARCHITECTURAL SERVICES CONTRACT
THIS AGREEMENT, made and entered into this day of WM, Offl, by
and between the City of Tigard, Ta municI al corporation, hereinafter referred to
as the "Ci and whose authorized representative
is and having a principal being a registered architect
of the State of Oregon, hereinafter referred to as the "Architect."
WITNESSETH
WHEREAS, the City's Fiscal Year (Fi f, Ya r datie -r ise',- UI ?-1 budget
rovides for the services of an Architect for the design and construction of
am mPr-- --RiurYibsrl;
WHEREAS, the accomplishment of the work and services described in this
Agreement is necessary and essential to the program of the City; and
WHEREAS, the City desires to engage the Architect to render professional
architectural services for the project described in this Agreement, and the
Architect is willing and qualified to perform such services.
IN CONSIDERATION of the promises and covenants contained herein, the
parties hereby agree as follows:
1. Architect's Scoae of Services
The Architect shall perform professional architectural services relevant to
the Project in accordance with the terms and conditions set forth herein,
and as provided in Exhibit 1, which is attached hereto and by this
reference made a part of this Agreement.
2. Effective Date and Duration
This agreement shall become effective upon the date of execution by the
City's Local Contract Review Board, and shall expire, unless otherwise
terminated or extended, on completion of the work or June 30, 2003
whichever comes first. All work under this Agreement shall be completed
prior to the expiration of this Agreement.
3. Architect's Fee
A. Basic Fee.
Loreen\H:\DOCS\Space Review\Architect Contract For Remodei.doc
(1.) As compensation for Basic Services as described in Exhibit
1 of this Agreement, and for services required in the
fulfillment of Paragraph 1, the Architect shall be paid on an
nourly rate based upon the "Schedule of Rates" in Exhibit 1
of this agreement, which shall constitute full and complete
payment for said services and all expenditures which may be
made and expenses incurred, except as otherwise expressly
provided in this A reement. The Basic Fee shall not exceed
the amount of~ b
&M, r
SO
dollars
,amr ) without prior
written authorization.
(2.) The parties hereto do expressly agree that the Basic Fee is
based upon the Scope of Services to be provided by the
Architect and is not necessarily related to the estimated
construction cost of the Project. In the event that the actual
construction cost differs from the estimated construction
cost, the Architect's compensation will not be adjusted
unless the Scope of Services to be provided by the Architect
changes and is authorized and accepted by the City.
B. Payment Schedule for Basic Fee.
Payments shall be made upon receipt of billings based on the work
completed. Billings shall be submitted by the Architect periodically,
but not more frequently than monthly. Payment by the City shall
release the City from any further obligation for payment to the
engineer for service or services performed or expenses incurred as
of the date of the statement of services. Payment shall be made
only for work actually completed as of the date of invoice. Payment
shall not be considered acceptance or approval of any work or
waiver of any defects therein.
C. Payment for Special Services.
Only when directed in writing by the City, the Architect shall furnish
or acquire for the City the professional and technical services
based on the hourly rate schedule as described in Exhibit 1 of this
contract for minor project additions and/or alterations.
D. Certified Cost Records.
The Architect shall furnish certified cost records for all billings
pertaining to other than lump sum fees to substantiate all charges.
For such purposes, the books of account of the Architect shall be
subject to audit by the City. The Architect shall complete work and
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 2
cost records for all billings on such forms and in such manner as
will be satisfactory to the City.
E. Contract Identification.
The Architect shall furnish to the City its employer identification
number, as designated by the Internal Revenue Service, or social
security number, as the City deems applicable.
F. Payment - General.
(1.) Architect shall pay to the Department of Revenue all sums
withheld from employees pursuant to ORS 316.167.
(2.) Architect shall pay employees at least time and a half pay for
all overtime worked in excess of 40 hours in any one week
except for individuals under the contract who are excluded
under ORS 653.010 to 653.261 or under 29 USC sections
201 to 209 from receiving overtime.
(3.) Architect shall promptly, as due, make payment to any
person, co-partnership, association or corporation, furnishing
medical, surgical and hospital care or other needed care and
attention incident to sickness or injury to the employees of
Architect or all sums which Architect agrees to pay for such
services and all moneys and sums which Architect collected
or deducted from the wages of employees pursuant to any
law, contract or agreement for the purpose of providing or
paying for such service.
(4.) The City certifies that sufficient funds are available and
authorized for expenditure to finance costs of this contract.
(5.) Architect shall make payments promptly, as due, to all
persons supplying services or materials for work covered
under this contract. Architect shall not permit any lien or
claim to be filed or prosecuted against the City on any
account of any service or materials furnished.
(6.) If Architect fails, neglects or refuses to make prompt
payment of any claim for labor, materials, or services
furnished to Architect, sub-consultant or subcontractor by
any person as such claim becomes due, City may pay such
claim and charge the amount of the payment against funds
due or to become due to the Architect. The payment of the
claim in this manner shall not relieve Architect or their surety
from obligation with respect to any unpaid claims.
Loreen\H:\DOCS\Space RevieMArchitect Contract For Remodel.doc
4. Ownership of Plans and Documents: Records
A. The field notes, design notes, and original drawings of the
construction plans, as instruments of service, are and shall remain,
the property of the Architect; however, the City shall be furnished,
at no additional cost, one set of previously approved reproducible
drawings, on 3 mil minimum thickness mylar as well as diskette in
"DWG" or "DXF" format, of the original drawings of the work.
B. The City shall make copies, for the use of and without cost to the
Architect, of all of its maps, records, laboratory tests, or other data
pertinent to the work to be performed by the Architect pursuant to
this Agreement, and also make available any other maps, records,
or other materials available to the City from any other public agency
or body.
C. The Architect shall furnish to the City, copies of all maps, records,
field notes, and soil tests which were developed in the course of
work for the City and for which compensation has been received by
the Architect at no additional expense to the City except as
provided elsewhere in this Agreement.
5. Assignment/Delegation
Neither party shall assign, sublet or transfer any interest in or duty under
this Agreement without the written consent of the other and no assignment
shall be of any force or effect whatsoever unless and until the other party
has so consented. If City agrees to assignment of tasks to a subcontract,
Architect shall be fully responsible for the acts or omissions of any
subcontractors and of all persons employed by them, and neither the
approval by City of any subcontractor nor anything contained herein shall
be deemed to create any contractual relation between the subcontractor
and City.
6. Architect is Independent Contractor
A. The City's project director, or designee, shall be responsible for
determining whether Architect's work product is satisfactory and
consistent with this agreement, but Architect is not subject to the
direction and control of the City. Architect shall be an independent
contractor for all purposes and shall be entitled to no compensation
other than the compensation provided for under Section 3 of this
1-4
Agreement.
B. Architect is an independent contractor and not an employee of City.
Architect acknowledges Architect's status as an independent
contractor and acknowledges that Architect is not an employee of
the City for purposes of workers compensation law, public
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 4
employee benefits law, or any other law. All persons retained by
Architect to provide services under this contract are employees of
Architect and not of City. Architect acknowledges that it is not
entitled to benefits of any kind to which a City employee is entitled
and that it shall be solely responsible for workers compensation
coverage for its employees and all other payments and taxes
required by law. Furthermore, in the event that Architect is found
by a court of law or an administrative agency to be an employee of
the City for any purpose, City shall be entitled to offset
compensation due, or to demand repayment of any amounts paid
to Architect under the terms of the agreement, to the full extent of
any benefits or other remuneration Architect receives (from City or
third party) as a result of said finding and to the full extent of any
payments that City is required to make (to Architect or to a third
party) as a result of said finding.
C. The undersigned Architect hereby represents that no employee of
the City or any partnership or corporation in which a City employee
has an interest, has or will receive any remuneration of any
description from the Architect, either directly or indirectly, in
connection with the letting or performance of this Agreement,
except as specifically declared in writing.
D. If this payment is to be charged against Federal funds, Architect
certifies that he/she is not currently employed by the Federal
Government and the amount charged does not exceed his/her
normal charge for the type of service provided.
E. Architect and its employees, if any, are not active members of the
Oregon Public Employees Retirement System and are not
employed for a total of 600 hours or more in the calendar year by
any public employer participating in the Retirement System.
F. Architect certifies that it currently has a City business tax receipt or
will obtain one prior to delivering services under this Agreement.
G. Architect is not an officer, employee, or agent of the City as those
terms are used in ORS 30.265.
7. Indemnity
A. The City has relied upon the professional ability and training of the
Architect as a material inducement to enter into this Agreement.
Architect represents to the City that the work under this contract will
be performed in accordance with the professional standards of skill
and care ordinarily exercised by members of the architectural/
engineering profession under similar conditions and circumstances
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc
as well as the requirements of applicable federal, state and local
laws, it being understood that acceptance of an Architect's work by
the City shall not operate as a waiver or release. Acceptance of
documents by City does not relieve Architect of any responsibility
for design deficiencies, errors or omissions.
B. Claims for other than Professional Liability. Architect shall defend,
save and hold harmless the City of Tigard, its officers, agents, and
employees from all claims, suits, or actions and all expenses
incidental to the investigation and defense thereof, of whatsoever
nature, including intentional acts resulting from or arising out of the
activities of Architect or its subcontractors, sub-consultants, agents
or employees under this contract. If any aspect of this indemnity
shall be found to be illegal or invalid for any reason whatsoever,
such illegality or invalidity shall not affect the validity of the
remainder of this indemnification.
C. Claims for Professional Liability. Architect shall defend, save and
hold harmless the City of Tigard, its officers, agents, and
employees from all claims, suits, or actions and all expenses
incidental to the investigation and defense thereof, arising out of the
professional negligent acts, errors or omissions of Architect or its
subcontractors, sub-consultants, agents or employees in
performance of professional services under this agreement. Any
design work by Architect that results in a design of a facility that is
not readily accessible to and usable by individuals with disabilities
shall be considered a professionally negligent act, error or
omission.
D. As used in subsections B and C of this section, a claim for
professional responsibility is a claim made against the City in which
the City's alleged liability results directly or indirectly, in whole or in
part, from the quality of the professional services provided by
Architect, regardless of the type of claim made against the City. A
claim for other than professional responsibility is a claim made
against the City in which the City's alleged liability results from an
act or omission by Architect unrelated to the quality of professional
services provided by Architect.
8. Insurance
Architect and its subcontractors shall maintain insurance acceptable to
City in full force and effect throughout the term of this contract. Such
insurance shall cover all risks arising directly or indirectly out of Architect's
activities or work hereunder, including the operations of its subcontractors
of any tier. Such insurance shall include provisions that such insurance is
primary insurance with respect to the interests of City and that any other
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc
insurance maintained by City is excess and not contributory insurance
with the insurance required hereunder.
The policy or policies of insurance maintained by the Architect and its
subcontractors shall provide at least the following limits and coverages:
A. Commercial General Liability Insurance
Architect shall obtain, at Architect's expense, and keep in effect
during the term of this contract, Comprehensive General Liability
Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (1996 ISO or equivalent). This coverage shall
include Contractual Liability insurance for the indemnity provided
under this contract. The following insurance will be carried:
Coverage Limit
General Aggregate $2,000,000
Products-Completed Operations Aggregate 1,000,000
Personal & Advertising Injury 1,000,000
Each Occurrence 1,000,000
Fire Damage (Any one fire) 50,000
Medical Expense (Any one person) 5,000
B. Professional Liability
Architect shall obtain, at Architect's expense, and keep in effect
during the term of this contract, Professional Liability Insurance
covering any damages caused by an error, omission or any
negligent acts. Combined single limit per occurrence shall not be
less than $1,000,000, or the equivalent. Annual aggregate limit
shall not be less than $2,000,000.
C. Commercial Automobile Insurance
Architect shall also obtain, at architect's expense, and keep in
effect during the term of the contract (Symbol 1 or Symbols 8 and 9
as applicable) Commercial Automobile Liability coverage on an
'occurrence form including coverage for all owned, hired, and non-
owned vehicles. The Combined Single Limit per occurrence shall
not be less than $1,000,000.
D. Workers' Compensation Insurance
The Architect, its subcontractors, if any, and all employers providing
work, labor or materials under this Contract are subject employers
under the Oregon Workers' Compensation Law and shall comply
with ORS 656.017, which requires them to provide workers'
compensation coverage that satisfies Oregon law for all their
subject workers. Out-of-state employers must provide Oregon
workers' compensation coverage for their workers who work at a
single location within Oregon for more than 30 days in a calendar
year. Architects who perform work without the assistance or labor
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 7
of any employee need not obtain such coverage. This shall include
Employer's Liability Insurance with coverage limits of not less than
$500,000 each accident.
E. Additional Insured Provision
The Commercial General Liability Insurance Policy and other
policies the City deems necessary shall include the City its officers,
directors, and employees as additional insureds with respect to this
contract. Coverage will be endorsed to provide this coverage and a
copy of the endorsement will be provided to the City along with the
certificate of insurance
F. Extended Reporting Coverage
If any of the aforementioned liability insurance is arranged on a
"claims made" basis, Extended Reporting coverage will be required
at the completion of this contract to a duration of 24 months or the
maximum time period the Architect's insurer will provide such if less
than 24 months. Architect will be responsible for furnishing
certification of Extended Reporting coverage as described or
continuous "claims made" liability coverage for 24 months following
contract completion. Continuous "claims made" coverage will be
acceptable in lieu of Extended Reporting coverage, provided its
retroactive date is on or before the effective date of this contract.
G Notice of Cancellation
There shall be no cancellation, material change, exhaustion of
aggregate limits or intent not to renew insurance coverage without
30 days written notice to the City. Any failure to comply with this
provision will not affect the insurance coverage provided to the City.
The 30 days notice of cancellation provision shall be physically
endorsed on to the policy.
H. Insurance Carrier Rating
Coverage provided by the Architect/Engineer must be underwritten
by an insurance company deemed acceptable by the City. The City
reserves the right to reject all or any insurance carrier(s) with an
unacceptable financial rating.
1. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the
Architect shall furnish a Certificate of Insurance to the City. No
contract shall be effected until the required certificates have been
received and approved by the City. The certificate will specify and
document all provisions within this contract. A renewal certificate
will be sent to the address below ten days prior to coverage
expiration. As previously mentioned, additional insured
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc
endorsements will be provided to the city along with the certificates
of insurance.
J. Primary Coverage Clarification
The parties agree that Architect's coverage shall be primary to the
extent permitted by law. The parties further agree that other
insurance maintained by the City is excess and not contributory
insurance with the insurance required in this section.
Loreen\H:\DOCS\Space Review\Architect Contract For Rernodel.doc
K. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be
included in all general liability, professional liability, pollution, and
errors and omissions policies required by this contract.
Architect's insurance policy shall contain provisions that such policies shall
not be canceled or their limits of liability reduced without 30 days prior
notice to City. A copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, or at the
discretion of City, in lieu thereof, a certificate in form satisfactory to City
certifying to the issuance of such insurance shall be forwarded to:
Loreen Mills, Fisk Manager
City of Tigard Business Phone: 503-718-2417
13125 SW Hall Blvd. Business Fax: 503-639-6795
Tigard, Oregon 97223 Email Address:
IoreenL@ci.tigard.or.us
Such policies or certificates must be delivered prior to commencement of
the work. Thirty days cancellation notice shall be provided City by certified
mail to the name at the address listed above in event of cancellation or
non-renewal of the insurance.
The procuring of such required insurance shall not be construed to limit
Architect's liability hereunder. Notwithstanding said insurance, Architect
shall be obligated for the total amount of any damage, injury, or loss
caused by negligence or neglect connected with this contract.
9. Termination Without Cause:
At any time and without cause, City shall have the right in its sole discretion,
to terminate this Agreement by giving notice to Architect. If City terminates
the contract pursuant to this paragraph, it shall pay Architect for services
rendered to the date of termination.
10. Termination With Cause:
A. City may terminate this Agreement effective upon delivery of written
notice to Architect, or at such later date as may be established by
City, under any of the following conditions:
(1.) If City funding from federal, state, local, or other sources is
not obtained and continued at levels sufficient to allow for
the purchase of the indicated quantity of services. This
Agreement may be modified to accommodate a reduction in
funds.
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 10
(2.) If Federal or State regulations or guidelines are modified,
changed, or interpreted in such a way that the services are
no longer allowable or appropriate for purchase under this
Agreement.
(3.) If any license or certificate required by law or regulation to be
held by Architect, its subcontractors, agents, and employees
to provide the services required by this Agreement is for any
reason denied, revoked, or not renewed.
(4.) If Architect becomes insolvent, if voluntary or involuntary
petition in bankruptcy is filed by or against Architect, if a
receiver or trustee is appointed for Architect, or if there is an
assignment for the benefit of creditors of Architect.
Any such termination of this agreement under paragraph (A) shall be
without prejudice to any obligations or liabilities of either party already
accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to
Architect, may terminate the whole or any part of this Agreement:
(1.) If Architect fails to provide services called for by this
agreement within the time specified herein or any extension
thereof, or
(2.) If Architect fails to perform any of the other provisions of this
Agreement, or so fails to pursue the work as to endanger
performance of this agreement in accordance with its terms,
and after receipt of written notice from City, fails to correct
such failures within ten days or such other period as City
may authorize.
(3.) If Architect fails to eliminate a conflict as described in
Section 14 of this agreement.
The rights and remedies of City provided in the above clause related to
defaults (including breach of contract) by Architect shall not be exclusive
and are in addition to any other rights and remedies provided by law or
under this Agreement.
If City terminates this Agreement under paragraph (B), Architect shall be
entitled to receive as full payment for all services satisfactorily rendered
and expenses incurred, an amount which bears the same ratio to the total
fees specified in this Agreement as the services satisfactorily rendered by
Architect bear to the total services otherwise required to be performed for
such total fee; provided, that there shall be deducted from such amount
the amount of damages, if any, sustained by City due to breach of contract
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc
by Architect. Damages for breach of contract shall be those allowed by
Oregon law, reasonable and necessary attorney fees, and other costs of
litigation at trial and upon appeal.
11. Non-Waiver:
The failure of City to insist upon or enforce strict performance by Architect
of any of the terms of this Agreement or to exercise any rights hereunder,
should not be construed as a waiver or relinquishment to any extent of its
rights to assert or rely upon such terms or rights on any future occasion.
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 12
12.
13
14
Method and Place of Giving Notice, Submitting Bills and Making
Payments.
All notices, bills and payments shall be made in writing and may be given by
personal delivery, mail, or by fax. Payments may be made by personal
delivery, mail, or electronic transfer. The following addresses shall be
used to transmit notices, bills, payments, and other information:
CITY OF TIGARD
Loreen Mills
13125 SW Hall Blvd.
Tigard, Oregon 97223
IoreenCcDci.tigard.or.us
Business Phone: 503-718-2417
Business Fax: 503-639-6795
Email Address:
CONTRACTOR
(Narrie 8~ Title afArchitect)
(Address of Architect)
(Address of Architect)
name@web address)
Business Phone
Business Fax (>irtsert#)
Email Address (nsort
and when so addressed, shall be deemed given upon deposit in the United
States mail, postage prepaid, or when so faxed, shall be deemed given
upon successful fax. In all other instances, notices, bills and payments
shall be deemed given at the time of actual delivery. Changes may be
made in the names and addresses of the person to who notices, bills and
payments are to be given by giving written notice pursuant to this
paragraph.
Merger:
This writing is intended both as a final expression of the Agreement
between the parties with respect to the included terms and as a complete
and exclusive statement of the terms of the Agreement. No modification of
this Agreement shall be effective unless and until it is made in writing and
signed by both parties.
Professional Services:
The City requires that services provided pursuant to this agreement shall be
provided to the City by an Architect, which does not represent clients on
matters contrary to City interests. Further, Architect shall not engage
services of an architect and/or other professional who individually, or
through members of his/her same firm, represents clients on matters
contrary to City interests.
Should the Architect represent clients on matters contrary to City interests
or engage the services of an architect and/or other professional who
individually, or through members of his/her same firm, represents clients on
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 13
matters contrary to City interests, Architect shall consult with the
appropriate City representative regarding the conflict.
After such consultation, the Architect shall have days to
eliminate the conflict to the satisfaction of the City. If such conflict is not
eliminated within the specified time period, the agreement may be
terminated pursuant to Section 10 (B - 3) of this agreement.
15. Force Maieure:
Neither City nor Architect shall be considered in default because of any
delays in completion and responsibilities hereunder due to causes beyond
the control and without fault or negligence on the part of the parties so
disenabled, including but not restricted to, an act of God or of a public
enemy, civil unrest, volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or
delay of subcontractor or supplies due to such cause; provided that the
parties so disenabled shall within ten days from the beginning of such
delay, notify the other party in writing of the cause of delay and its probable
extent. Such notification shall not be the basis for a claim for additional
compensation. Each party shall, however, make all reasonable efforts to
remove or eliminate such a cause of delay or default and shall, upon
cessation of the cause, diligently pursue performance of its obligation under
the Agreement.
16. Non-Discrimination:
Architect agrees to comply with all applicable requirements of federal and
state civil rights and rehabilitation statues, rules, and regulations. Architect
also shall comply with the Americans with Disabilities Act of 1990, ORS
659.425, and all regulations and administrative rules established pursuant
to those laws. All facilities designed by Architect under this contract shall
be designed to be readily accessible to and usable by individuals with
disabilities as required by the Americans with Disabilities Act.
17. Errors:
Architect shall perform such additional work as may be necessary to correct
errors in the work required under this Agreement without undue delays and
without additional cost.
18. Extra (Changes) Work:
Only Loreen Mills, Risk Manager may authorize extra (and/or change) work.
Failure of Architect to secure authorization for extra work shall constitute a
waiver of ail right to adjustment in the contract price or contract time due to
such unauthorized extra work and Architect thereafter shall be entitled to no
compensation whatsoever for the performance of such work.
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 14
19. Governing Law:
The provisions of this Agreement shall be construed in accordance with the
provisions of the laws of the State of Oregon. Any action or suits involving
any question arising under this Agreement must be brought in the
appropriate court of the State of Oregon.
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 15
20. Compliance With Applicable Law:
Architect shall comply with all federal, state, and local laws and ordinances
applicable to the work under this Agreement, including those set forth in
ORS 279.310 to 279.322.
21. Conflict Between Terms:
It is further expressly agreed by and between the parties hereto that should
there be any conflict between the terms of this instrument in the proposal of
the contract, this instrument shall control and nothing herein shall be
considered as an acceptance of the said terms of said proposal conflicting
herewith.
22. Access to Records:
City shall have access to such books, documents, papers and records of
Architect as are directly pertinent to this Agreement for the purpose of
making audit, examination, excerpts and transcripts.
23. Audit:
Architect shall maintain records to assure conformance with the terms and
conditions of this Agreement, and to assure adequate performance and
accurate expenditures within the contract period. Architect agrees to permit
City, the State of Oregon, the federal government, or their duly authorized
representatives to audit all records pertaining to this Agreement to assure
the accurate expenditure of funds.
24. Severability:
In the event any provision or portion of this Agreement is held to be
unenforceable or invalid by any court of competent jurisdiction, the validity
of the remaining terms and provisions shall not be affected to the extent that
it did not materially affect the intent of the parties when they entered into the
agreement.
25. Complete Agreement:
This Agreement and attached exhibit(s) constitutes the entire Agreement
between the parties. No waiver, consent, modification, or change of terms
of this Agreement shall bind either party unless in writing and signed by
both parties. Such waiver, consent, modification, or change if made, shall
be effective only in specific instances and for the specific purpose given.
There are no understandings, agreements, or representations, oral or
written, not specified herein regarding this Agreement. Architect, by the
signature of its authorized representative, hereby acknowledges that he/she
Loreen\H:\DOCS\Space Review\Architect Contract For Remodel.doc 16
has read this Agreement, understands it and agrees to be bound by its
terms and conditions.
Loreen\H:\DOCS\Space Review%Architect Contract For Remodel.doc 17
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its
duly authorized undersigned officer and Architect has executed this Agreement
on the date hereinabove first written.
CITY OF TIGARD
APPROVED BY LOCAL CONTRACT REVIEW BOARD ON:
By: Loreen Mills, Risk Manager
ARCHITECT
By:
11EI~bilh °MkE&~~P.I
Date
Date
Signature of Firm's Representative
Date
Loreen\H:\DOCS\Space Reviow\Architect Contract For Remodel.doc 18
EXHIBIT 1
DUTY OF ARCHITECT
The Architect shall render professional architectural services as described below:
Duly of Consultant
A. Basic Services: The Consultant shall render professional consulting
services as described in the attached proposal dated , titled " go
Loreen\HADOCS\Space RevleMArchitect Contract For Remodel.doc 19
Agenda Item No.: (o a,
Meeting of: November 12, 2002
Information on the recommended firm for
the
Architectural Services Proposal for City
Facility Remodeling
will be available in on Friday, November 8, 2002.
For more information, contact the City Recorder's Office at
503-639-4171
11/12/02 Agenda
Agenda Item 3.63
MEMORANDUM
TO:
FROM:
RE:
Local Contract Review Board
Loreen Mills, Risk Manager
LCRB - Award Contract for A hitectural Services for City Facility
Remodel - Update with Recommendation
DATE: November 8, 2002
The LCRB packet for 11/12 included information about agenda item #3.6a but did not
include the staff recommendation. This was to allow sufficient time to conduct
interviews and adequately check references on the three firms selected for interviews.
There were 6 quotes received. It was determined that the lowest quote was presented
by a firm (Plan Company Architecture at $16,680 + reimbursable expenses estimated at
$535) that did not have an adequate understanding of the project to be considered.
After reviewing all of the RFP responses, the following firms were selected for
interviews. Their understanding of the project, ability to work with a very limited budget,
and firm "fit" for this type of project were some of the qualities considered.
Company
Project Amount
Bainbridge Design, Inc.
319 SW Washington, Suite 914
$60,000+
Portland, OR 97204
reimbursable expenses
503-224-6681 v - 503-224-2023 f
est. not given
LRS Architects, Inc.
1121 SW Salmon, Suite 100
$53,960+
Portland, OR 97205
reimbursable expenses
503-221-1121 v - 503-221-2077 f
of $ 1,600
Yost, Grube, Hall Architecture
1211 SW 5th Avenue, Suite 2700
$29,500+
Portland, OR 97204-3782
reimbursable expenses
503-221-0150 v - 503-295-0840 f
est. $2,500
The Staff DUST Committee (Divvy Up Space & Technology) unanimously recommends
contract award to Yost, Grube, Hall Architecture. (Note: The name Grube is
pronounced Gruba.) The amount of contract is recommended "not to exceed" $35,200
which includes a 10% contingency should reimbursable expenses run higher than
anticipated.
Staff Recommended Motion by LCRB: Award the contract to Yost, Grube, Hall
Architecture in an amount not to exceed $35,200 and authorize the City Manager to
sign the contract for the services.
broadwayrose, com
P.O. Box 231004
Tigard, OR 97281
PLL'tT7
J
RETURN SERVICE REQUESTED
NON PROFIT ORG.
U.S. POSTAGE
PAID
PORTLAND. OR
PERMIT NO. 6173
,Cr
The Broadway Rose Theatre Company
presents the holiday musical revue
G.I. Holiday Jukebox is a salute to the Stage Door
Canteen of the 1940s. It's a sequel to the hit 1940s
musical revue, G.I. Jukebox. Set during WWII, the
show features four fictitious Hollywood Stars who have
gathered together a string of 1940s hits and Christmas
music to entertain the troops. Filled with great
standards, holiday music and comedy, the show is remi-
niscent of the USO shows of days gone by. Musical
moments include tributes to The Andrew Sisters, Bing
Crosby, Spike Jones and many more.
Sponsored by
® The
ustrial Company
Northwest Inc.
PERFORMING AT WINTER LOCATION!
Playing
CIRCLE DATE
Adult @ $18
$
only 9
Fri, 12/6 8pm
performances!
12/7 8pm
Sat
Senior (65 and older)/
12/6 - 12/22
,
Student (13-College) @ $16
$
Sun, 12/8 2pm
Fri, 12/138pm
Child (12 and Under) @ $10
$
'Tualatin HS
Sat, 12/14 8pm
I'd also like to make a tax
22300 SW
Sun, 12/15 2pm
deductible donation:
$
Boones Ferry Rd
Fri, 12/20 8pm
Total
$
Sat, 12/21 8pm
Sun, 12/22 2pm
Visa MasterCard Check
Call for tickets
Card Number:
Exp. date:
& directions
Signature:
Phone
503-620-5262
Send To: Broad
way Rose Theatre Co. P.O. Box 231004 Tigard, OR 97281
ALL TICKETS HELD AT WILL CALL.
Sharon Maroney. V~ic1~ Jc......
AGENDA ITEM # 6
FOR AGENDA OF November 12, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Update on the New Tigard Library .
PREPARED BY: Margaret Barnes DEPT HEAD OK CITY MGR OK (_AAA7
ISSUE BEFORE THE COUNCIL
Presentation by staff to update the City Council about the new library.
STAFF RECOMMENDATION
The purpose of this presentation is to communicate recent events and accomplishments related to the new Tigard
Library.
INFORMATION SUMMARY
On May 21, 2002, Tigard voters passed a $13 million bond measure for the construction of a new library of
approximately 47,000 square feet. This amount will pay for land acquisition, the designing, building and furnishing
of the new library, parking and related street improvements. The site of the new library is a 14.7-acre property
located along Hall Boulevard near O'Mara Street.
In October the design phase of the new library project went hand-in-hand with our public involvement efforts.
About 40 people attended the Oct. 16 community meeting with the architects and received their first look at several
proposed shapes for the new library and the placement of the building on the site. Participants offered at least 65
suggestions, comments and questions about the new library. The meeting has been broadcast on TVTV in an
effort to involve even more library users. The architects will consider all the public comments they have received
during the past two months as they proceed with the designs.
We have scheduled a second Community Meeting on the New Library for Wednesday, December 11. As a follow-
up to the Oct. 16 meeting, the public will be invited to view and comment on the architectural renderings of the
schematic designs. The second issue of Diggin' the Dirt was transmitted to nearly 70 people in the community in
October. We hope to continue to add to the mailing list. .
To encourage all ages to become involved in the new library project, the library is sponsoring an art contest for
anyone 18 and under. We are asking all young artists to draw their ideas of the new library. The public will invited
to vote for their favorite entries in four different age groups. Winners will be VIPs at the Groundbreaking
ceremonies next Spring. At this meeting staff is prepared to answer questions.
OTHER ALTERNATIVES CONSIDERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal #3: Adequate facilities are available for efficient delivery of life-long learning programs and services for all
ages.
ATTACHMENT LIST
1. Set of PowerPoint Slides
FISCAL NOTES
N/A
s
What's New
on the
New Library?
Timeline
Countdown to a New Library
Nond NI-." Passes '0:
Ad,rrtnr for Arc hitrct
Srlrct Arclutrct . unvncr( 1.0 l bl
>rkct d-nd Crndractor 1.01 '02 irll Bond' Iall'Ol
,w „r„r„~nt, lrrt n:<> 1A UL
P-h,-Property. fall '0_'
1~.:,rl;n ldu ur.; IaII '.!.l lt'intrr'u; _ I
,r undbrraking i, nnt'03
I .1 teary Construd,,,n >prmg V fi'u+ .
trbra,y lgrr ts. .unvnrr'u:y ,-_.__.-I,
f
.::thy
•tc9r.r:^tr.~"`a.r-,'k'~.~.-.xa --T
P
13t33~~pp"7^ILT~ ~
~
~ n dig' : L
er
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,
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IKLI
Fem. r
"hex `S,".r f• '
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~
Community Meeting on
New Library Designs
Wednesday, December 11
7 p.m. in
Tigard City Hall
zi~ - - - - -
1
New Library Art Contest
for Kids and Teens
Entries Due: November 23
People's Choice Voting:
Nov. 25-Dec.9
For More Information...
Contact:
pa ulaoci.tigard.or.us
503-684-6537, ext. 2508
Check out the Construction Web Pages:
www.ci.tigard.or.us
Want to Know More?
• "Diggin' the Dirt" email updates
• New Library Web Pages
• Hard Hat Report in Cityscape
2
AGENDA ITEM # &
FOR AGENDA OF November 12, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE
PREPARED BY: Jim Hendrvx DEPT HEAD OK
This is an overview of the Community Development Department.
STAFF RECOMMENDATION
N/A
MGR OK
INFORMATION SUMMARY
Staff will give a PowerPoint presentation, highlighting the staff and functions of the Community Development
Department.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
ATTACHMENT LIST
Copy of PowerPoint slide presentation.
FISCAL NOTES
N/A
LOPMENT
tF.1s~}lei $
r
- I[I~ Via`
°;:;•";r.? mss: - ~ y
Ii. n het ommunity"
CD ADMINISTRATION
COMMUNITY DEVELOPMENT
DEPARTMENT
Community Development Administration
Current Planning Long Range Planning Building
r PloVlde coning a r G, ger»nt 0 R.l w pLovnd
devslolanem onnexadprograms issue p!7.
Mionnatlon - .
=.iM.ol pme. Code x yam; 's '7'r._fE I _ nag Pa
✓Trynspp~adon'6 Park
' pro tIonsl , Inpianoin ~~p~~ r P oorimCode' -
1argirnillon mapping
~ Code Enlorcwnant system
The Community Development Department
includes the Current Planning, Long Range
Planning, and Building Divisions. The Director
is responsible for the overall management of
the functions of the department which include:
► Community planning
► Administration of the Development Code
► Parks planning and development
► Building plan review and inspections, and
► General economic development activities.
1
BUILDING
ADMINISTRATIVE
PERMIT
ASSISTANT II
SPECIALIST
~11LDING
I
Jeanne Temple
Dianna Howse
THE BUILDING DIVISION IS RESPONSIBLE FOR:
► Reviewing plans
► Authorizing issuance of permits
► Inspection of construction, and
► Enforcing other requirements of the Tigard
Municipal Code, Community Development
Code, and Housing Code Program.
NOTE: Since July 1, 1996, the Building Division
has operated as a dedicated fund. The Building
Division Is not supported by the General Fund.
2
IN FY 01-02, THE BUILDING DIVISION
ISSUED PERMITS FOR
200 NEW HOMES IN Plans Examiner
THE CITY OF TIGARD
7
i
71.
a_
'°''Bo T ompson
IN FY 01-02, THE BUILDING DIV SJON
ISSUED PERMITS FOR
1 84 NEWe
HOMES IN THE URBAN SERVICES AREA
3
HOUSING CODE VIOLATIONS
I
AND 5.1 71 PLUMBING INSPECTIO
FOR A TOTAL OF 21,436 INSPECTIONS
CURRENT PLANNING
4
THE CURRENT PLANNING DIVISION IS
RESPONSIBLE FOR:
► Providing zoning & development information
► Conducting project reviews for zone
changes, subdivisions, partitions, lot line
adjustments, site development reviews, etc.
► Coordinating and reviewing comprehensive
plan amendments and annexations
PLANNING
SENIOR
MANAGER
ADMINISTRATIVE
l {,-a~-;r I
SPECIALIST
i
Dick Beni sdorff
Patty Lunsford
Matt Scheidegger - Brad Kilby - Morgan Tracy
THE CURRENT PLANNING DIVISION IS
RESPONSIBLE FOR:
► Applying & updating the Community
Development Code and the Comprehensive
Plan, and
► Providing general code enforcement
activities.
5
RECENT PROJECTS II I
CURRENT PLANNING
' 0~lo6eMew~mlCnw Y/ryN~FYW'
"'bMfMdfw MmbyrAVM V
~wcn f, >Rt wwynawRAOt MPU+r~I
l.W t. LCt wep Y+Rlmi ltS rotirl - I'
Ol✓/ 1, IPt weyn W awp~ tf. LOi P 1 VMtiI
6
LONG RANGE PLANNING
THE LONG RANGE PLANNING DIVISION IS
RESPONSIBLE FOR:
► Analyzing physical, demographic, economic
and development conditions and trends
► Developing and Implementing growth
management and annexation programs
► Maintaining, updating, and implementing
Tigard's Comprehensive Plan
THE LONG RANGE PLANNING DIVISION IS
RESPONSIBLE FOR:
► Park and natural area planning; urban
design and special studies
► Transportation planning, and
► Developing and maintaining citywide
geographic Information mapping systems
IGIS .
RECENT PROJECTS IN
LONG RANGE PLANNING
GEOGRAPHIC
INFORMATION SYSTEM (GIS)
GIS SPECIALIST
s; : r
Joel Groves
8
PLANNING MANAGER
WASHINGTON
SQUARE
REGIONAL
CENTER
a :1v
~ ily6
Y~•C\eo
POTSO DOG BARK
~ ♦ ' \1711 1'
yy 1 t- 1r1
AFFORDABLE
HOUSING
I ~ y h~~ , ` t
A.NNO C~REEK,-' -'RAIL~ r
A
9
10
AGENDA ITEM
FOR AGENDA OF
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
q
11-12-02
ISSUE/AGENDA TITLE Indonesian Resource Cities Update
PREPARED BY: Ed Wegner DEPT HEAD OK
CITY MGR OK
j~-~
ISSUE BEFORE THE COUNCIL
The City of Tigard and Washington County are participating in the Internation Resource Cities Program
through ICMA, which is funded by the USAID Program Program.
STAFF RECOMMENDATION
Hear and view a presentation by Loreen Mills, Risk Manager, Tom Imdieke, Accounting Manager, Roger
Dawes, and Ed Wegner, Public Works Director.
INFORMATION SUMMARY
The City of Tigard and Washington County were invited by ICMA to partipate in the International Resource
Cities Program. Through the International Resource Cites Program, governments exhibiting a record of
exceptional management in the United States have been invited to share their local government expertise and
successes with communities in developing countries that are making the transition to democracy as well by
■ Providing technical assistance in improving professional and ethical municipal management
■ Supporting particpatory and inclusive government
■ Improving delivery of public services
® Increasing access to decent and affordable housing.
In February of 2002 a contingent from the City and County made an initial trip to Indonesia to assess the
needs of the Indonesian local governements and to determine how we can provide assistance. In February of
2002 at a formal signing ceremony in Samarinda, Tigard and Washington County executed a Memorandum
of Understanding with the governments of Samarinda and Kutai. Two action plans, one specifc to City of
Samarinda and one specific to the County of Kutai were agreed upon. Two steps of the action plans for both
Samarinda and Kutai were identified as Training and Accounting Practices and Development of a catalog of
possible revenue sources.
In October of 2002 another group of City and County representatives were given the opportunity to visit
Indonesia to address public involvement, double entry bookkeeping, water issues and public health
(Washington County officials). After an initial stopover in Singapore, the group spent 10 days in Indonesia.
During that time, the group met with ICMA staff, were oriented to the locations, and held numerous meetings
with elected officials and staff of the City of Samarinda and the County of Kutai. During the visit, the City of
Tigard representatives presented programs on accounting practices, public involvement processes and water
issues.
OTHER ALTERNATIVES CONSMERED
None
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
ATTACHMENT LIST
None
FISCAL NOTES
N/A
9
10
Y '
* Yt
.1 f
-
it
11
12
<x ,max- v
13
AGENDA ITEM # 13
FOR AGENDA OF November 12, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Discussion of Washington County Cooperative Library Services (WCCLS)
erating Levy election results
PREPARED BY: Margaret Barnes DEPT HEAD OK aff CITY MGR OK 1
ISSUE BEFORE THE COUNCIL
The purpose of this presentation is to provide City Council information on the WCCLS operating levy election
results.
STAFF RECOMMENDATION
This is an informational item.
INFORMATION SUMMARY
Over the past year on several different occasions, information was presented to City Council regarding the WCCLS
operational levy. The five year levy was to provide funding to maintain existing services and respond to the
increased countywide demand for library services. This ballot measure was on the November 5, 2002 ballot. The
preliminary election results are: Yes 67,784 49.6%
No 68,836 50.3%
The failure of the levy will mean a decrease in the operational funding provided by Washington County to Tigard
and all libraries throughout the county. This decrease in funding will likely necessitate adjustments to services and
programs provided by all libraries in the county. This adjustment to services and programs is likely to be
implemented in fiscal year 2003/04. The next several months City staff and WCCLS staff will be analyzing and
prioritizing the current services and programs provided by libraries. This analysis will be the basis for the
development of a recommendation for reductions in services and programs both at the county level and locally.
At this meeting staff is prepared to answer questions.
OTHER ALTERNATIVES CONSIDERED
N/A
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Goal 42: A wide array of opportunities for life-long learning are available in a variety of formats and used by the
community.
Agenda Item No.: 8
Meeting of: November 12, 2002
Packet Materials for
Discussion of Washington County
Cooperative Library Services (WCCLS)
Operational Levy Election Results
will be available in hard copy on Friday, November 8, 2002.
For more information, contact the City Recorder's Office at
503-639-4171
CORRECTION
THE PRECEEDING RECORD OR DOCUMENTS HAVE BEEN
RE--PHOTOGRAPHED TO ASSURE LEGIBILITY OR SEQUENCE
AND THEIR IMAGE OR IMAGES-APPEAR IMEDIATLEY
ATTACHMENT LIST
None.
FISCAL NOTES
Not yet determined.
Agenda Item No.:
Meeting of:
Packet Materials for
8
November 12, 2002
Discussion of Washington County
Cooperative Library Services (WCCLS)
Operational Levy Election Results
will be available in hard copy on Friday, November 8, 2002.
For more information, contact the City Recorder's Office at
503-639-4171
AGENDA ITEM # 04
FOR AGENDA OF Oct. 29, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Public Tree Ordinance and Tree Manual
PREPARED BY:Matt Stine & Dan Plaza DEPT HEAD OK CITY MGR OK b6064-
ISSUE BEFORE THE COUNCIL
Amend Section 9 of the Tigard Municipal Code through an ordinance and adopt the resolution for the Tree
Manual.
STAFF RECOMMENDATION
To adopt the ordinance amending Section 9 of the Tigard Municipal Code and adopt the resolution for the
Tree Manual.
INFORMATION SUMMARY
The City Council and Mayor Griffith reviewed the amendment to Section 9 of the Tigard Municipal Code,
resolution and Tree Manual during the October 15, 2002 workshop meeting.
The amendment to Section 9 of the Tigard Municipal Code provides direction to the City regarding the
planting, maintenance, protection and removal of trees on City property. This amendment is required for the
City to maintain its Tree City USA status. The adoption of the ordinance amending Section 9 will also
symbolize the City's commitment to preserving, enhancing and maintaining a healthy urban forest. When
adopted this ordinance will go under Title 9 - Parks.
The Tree Manual establishes the guidelines by which the ordinance will be followed. The Manual will serve
as a reference for determining such things as the correct amount of tree protection, the number of trees
required to replant an area or the protocol to be followed when evaluating and/or removing hazardous trees.
OTHER ALTERNATIVES CONSIDERED
Do not adopt the ordinance amending Section 9 of the Tigard Municipal Code and do not pass resolution
for the Tree Manual.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
N/A
ATTACHMENT LIST
Attached are:
1. Memo to Mayor Griffith and City Council
2. Ordinance with Exhibit "A"
3. Resolution with Exhibit "A"- Tree Manual
FISCAL NOTES
The City will not incur any additional cost beyond existing and current operating procedures.
Attachment #1
RE: Public Tree Ordinance
DATE: November 1, 2002
On October 15, 2002 Dan Plaza and I proposed an amendment to the Tigard Municipal
Code, Section 9- Parks. The amendment will address the planting, maintenance,
protection and removal of trees on City property. We are seeking the adoption of the
ordinance, which enacts the amendment and adoption of a resolution for the Tree
Manual. During our presentation, Councilor Dirksen requested that we include specific
wording in section 9.06.070.1 that would require written approval to be given from the
City Forester before any trees could be removed from City property. A change was
made to include wording that is identical to the verbiage in 9.06.070.2, which Councilor
Dirksen had referred to in his request.
At the request of Ed Wegner a change was made after the Council meeting. Mr.
Wegner asked me to change the words "City Forester" to "Public Works Director or
designee". Mr. Wegner made this request in case my title was to ever change or the
"City Forester" designation would ever change. I left the "City Forester' definition in
section 9.06.020.
PUBLIC HEARING
(INFORMATIONAL)
FINALIZING FORMATION OF
SANITARY SEWER REIMBURSEMENT
DISTRICT NO. 21
SW ERR®L AND F®NNER STREETS
Due to Time Constraints
City Council May Impose
A Time Limit on Testimony
I:\ADMXGREER\CCSIGNUPIPH TESTMNY FINALIZE SAN SEWER DISTAOC
kGENDA ITEM No. 10 PLEASE PRINT
rro onent - SpeaKin in r-avor U onent - S
Name, Address & Phone No. Name, Address
E1 Name, Address & Phone No. 11 Name, Address &
jainst) Neutral
No. Name, Address & Phone No.
No. 11 Name, Address & Phone No.
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
11 Name, Address & Phone No. 11 Name, Address & Phone No. 11 Name, Address & Phone No.
11 Name, Address & Phone No. 11 Name, Address & Phone No. Name, Address & Phone No.
AGENDA ITEM # D
FOR AGENDA OF November 12, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Finalize Formation of Sanitary Sewer Reimbursement District No. 21 Established to
Install Sewers in SW Errol and Fonner Streets
A&~$ ~d
PREPARED BY: G. Berry DEPT HEAD OK A.P. Duenas CITY MGR OK W.A.WnThVq~n
ISSUE BEFORE THE COUNCIL
Finalize the formation of Sanitary Sewer Reimbursement District No. 21, established to install sanitary sewers in
SW Errol and Fonner Streets.
STAFF RECOMMENDATION
Approve the attached proposed resolution, approving the formation of Reimbursement District No. 21 as
modified by the final City Engineer's Report.
INFORMATION SUMMARY
Council approved the formation of the Reimbursement District by Resolution 02-17 on March 12, 2002. Since
then, construction of the improvements has been completed and final costs have been determined. The attached
City Engineer's Report has been revised accordingly.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Not applicable.
ATTACHMENT LIST
• Proposed Resolution
o Exhibit A- Revised City Engineer's Report
o Exhibit B - Map
o Exhibit C- Developable Land 11255 SW 112th Av.
o Exhibit D- Final Cost to Property Owner's
• Resolution No. 02-17
o Exhibit A- City Engineer's Report
o Exhibit B- Map
C Vicinity Map
• Notice to Owners
o Mailing List
• Resolution No. 01-46
FISCAL, NOTES
Funding is by unrestricted sanitary sewer funds.
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RETURN RECORDED DOCUMENT TO:
CI'T'Y RECORDS SECTION,
CITY OF TIGARD
13125 SW [tall Blvd.
Tigard, OR 97223
oiiiH~iiemiA~um
CITY OF TIGARD, OREGON
RESOLUTION NO. 02-J3
A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 21
(ERROL AND FONNER STREETS)
WI [ERE-AS, the City has initiated the Neighborhood Sewer Extension Program to extend public sewers and
recover costs through Reimbursement Districts in accordance with TMC Chapter 13.09; and
WHEREAS, these property owners have been notified of a public hearing in accordance with TMC
13.09.060 and a public hearing was conducted in accordance with TMC 13.09.050; and
WHEREAS, on July 10, 2001, the City Council established the Neighborhood Sewer Reimbursement
District Incentive Program (Resolution No. 01-46) to encourage owners to promptly connect to sewers once
service is available; and
WHEREAS, the City Engineer has submitted a report describing the improvements, the area to be included
in the Reimbursement District, the estimated costs, a method for spreading the cost among the parcels
within the District, and a recommendation for an annual fee adjustment; and
WHEREAS, the City Council has determined that the formation of a Reimbursement District as
recommended by the City Engineer is appropriate.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1 The City Engineer's report titled "Sanitary Sewer Reimbursement District No. 21",
attached hereto as Exhibit A, is hereby approved.
SECTION 2 A Reimbursement District is hereby established in accordance with TMC Chapter 13.09.
The District shall be the area shown and described or. Exhibit B. TTre District shall be
known as "Sanitary Sewer Reimbursement District No. 21."
SECTION 3 Payment of the reimbursement fee as shown in Exhibit A is a precondition of receiving
City permits applicable to development of each parcel within the Reimbursement
District as provided for in TMC 13.09.110.
SECTION 4 The amount owner; are required to reimburse the City is limited by the City's
Neighborhood Sewci Reimbursement District Incentive Program (Resolution No. 01-
46). Under the progrm r, each owner's fair share would be limited to $6,000 to the extent
that it does not exceed $15,000, for connections completed within three year; of City
Council approval of the final City Engineer's Report following construction.
RESOLUTION NO. o2-L7
Page 1
SECTION 5 An annual fee adjustment, at a rate recommended by the Finance Director, shall be
applied to the Reimbursement Fee.
SECTION G The City Recorder shall cause a copy of this resolution to be filed in the office of the
County Recorder and shall mail a copy of this resolution to all affected property owners
at their last known address, in accordance with TMC 13.01.090.
EFFECTIVE DATE: This resolution shall be effective immediately.
PASSED: This day of~~._. 2002.
L"FAA A AS-V~
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ATTEST:
C %~ALZr .i 03
City Recorder - City of Tigard
COMW tobeaTrW of
0rlgW cn Flo
By.
Deputy ReamW -
~
Date:
:
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Exhibit A
City Engineer's Report
Sanitary Sewer Reimbursement District No. 21
Background
This project will be constructed and funded under the City of Tigard
Neighborhood Sewer Extension Program (NSEP). Under the program the City of
Tigard would install public sewers to each lot within a project area. At the time
the property owner connects to the sewer, the owner would pay a connection fee
of $2,335.00 and reimburse the City for a fair share of the cost of the public
sewer. There is no requirement to connect to the sewer or pay any fee until
connection is made. In addition, property owners are responsible for
disconnecting their existing septic system according to Washington County rules
and for any other modifications necessary to connect to the public sewer.
Proiect Area - Zone of Benefit
The project includes the extension of two lines as shown on Exhibit Map B . The
first is an extension from a line in Tiedeman Street constructed by
Reimbursement District No. 14. The line will be extended west to the terminus of
Errol Street serving twenty-nine lots. An existing sanitary sewer line located in
SW Pathfinder Way south of the proposed district serves the remaining twelve
lots along the north side of Fonner Street.
Cost
The estimated cost for the sanitary sewer construction is $295,160. Engineering
and inspection fees amount to $39,850 (13.5%) as defined in TMC 13.09.040(1).
The estimated total project cost is $335,010. This is the amount that should be
reimbursed to the sanitary sewer fund as properties connect to the sewer and
pay their fair share of the total amount. However, the actual amount that each
property owner pays is subject to the City's Incentive program for early
connections.
In addition to sharing the cost of the public sewer line, each property owner,
except for the owner providing the easement, will be required to pay an
additional $2,335 connection and inspection fee when connection to the public
line is made. All owners will be responsible for all plumbing costs required for
work done on private property.
Reimbursement Rate
All properties in this area are zoned R-4.5 but vary in size from about twelve
thousand to about fifty-six thousand square feet as can be seen in Exhibit Map
B. Therefore, it is recommended that the total cost of the project be divided
proportional to the square footage of each property among the forty-one
properties included in the reimbursement district as shown on the attached table.
Resolution 01-46 limits this fee to $6,000 to the extent that is does not exceed
$15,000 per owner for connections completed within three years of final approval
of the City Engineer's Report.
It is recommended that only a portion of the area of the lot at 12555 SW 112th
Avenue be applied in determining that owner's share of the public sewer line.
This lot has a total area of about one hundred eight thousand square feet .
However, because of a creek that crosses the lot, the sewer can not serve the
portion of the lot on the opposite side of the creek as shown on the attached
map. Development standards also prohibit development within fifty feet of the
creek. Consequently, it is recommended that the fair share be based the
remaining 55,910 square feet that may be served as shown on the attached
map.
Other reimbursement methods include dividing the cost equally among the
owners or proportional to the length of frontage of each property. These
methods are not recommended because there is no correlation between these
methods and the cost of providing service to each lot or the benefit to each lot.
Each property owner's estimated fair share of the public sewer line is $0.40
per square foot of the lot served. Each owner's fair share would be limited
to $6,000 to the extent that it does not exceed $15,000, for connections
completed within three years of City Council approval of the final City
Engineer's Report following construction in accordance with Resolution
01-46 (attached). In addition to paying for the first $6,000, owners will
remain responsible for paying all actual costs that exceed $15,000.
Annual Fee Adiustment
TMC 13.09.115 states that an annual percentage rate shall be applied to each
property owner's fair share of the sewer line costs on the anniversary date of the
reimbursement agreement. The Finance Director has set the annual interest
rate at 6.05% as stated in City of Tigard Resolution No. 98-22.
Recommendation
It is recommended that a reimbursement district be formed with an annual fee
increase as indicated above and that the reimbursement district continue for
fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5).
Fifteen years after the formation of the reimbursement district, properties
connecting to the sewer would no longer be required to pay the reimbursement
fee.
Submitted February 25, 2002
Ag in P. Duenas PE
City Engineer
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Reimbursement District #21 43/4/2002
4:57 PM
Estimated Cost to Property Owners
ESTIMATED
OWNER TAX LOT ADDRESS ARE AREA (S.F.) COSTT
A PROPERTY
OWNER
1 BRANDON 2S103AC-00501 11255 112th Ave 2.48/ 55,910.42 $22,577
L%9n012001.2002fy%ertol etreeNelmb-e swjde
Totals 17.76 829,599.36 $335,001.29
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October 28, 2002
PIOTICE
of
PUBLIC HEARING
Tuesday, November 12, 2002
7:30 PM
Tigard Civic Center
Town Hail
The following will be considered by the Tigard City Council on November 12, 2002 at
7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon.
Both public oral and written testimony is invited. The public hearing on this matter will be
conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further
information may be obtained from the Engineering Department at 13125 SW Hall Blvd.,
Tigard, Oregon 97223, or by calling 639-4171.
INFORMATIONAL PUBLIC HEARING:
FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 21
(SW Errol and Fonner Streets). The Tigard City Council will conduct a public
hearing to hear testimony on the finalization of Sanitary Sewer Reimbursement
District No. 21 formed to install sewers in SW Errol and Fonner Streets.
Each property owner's recommended fair share of the public sewer line is
$0.3306 per square foot. Each owner's fair share would be limited to $6,000 for
connections completed within three years of City Council approval of the final
City Engineer's Report following construction in accordance with Resolution 01-
46. Please call Greg Berry of the Engineering Department 639-4171 ext. 2468 if
you have questions.
I.ten"reOYeimbursement dlstdds%21 erto1•Wner\In&roc4J 1nsl beemg doe
TaxID
Owner
Address
City
St
ZipCo
ate
de
2S103AD00104
OLSEN RODNEY L & ANITA E
10540
SW
ERROL ST
TIGARD
OR
97223
2S102BC02000
BLANCHARD CARL V JR AND
10690
SW
FONNER ST
TIGARD
OR
97223
2S102BC02003
SAKHITAB HOMA
10700
SW
FONNER ST
TIGARD
OR
97223
2S103AD00107
DAILY THOMAS C III & CINDY E
10705
SW
FONNER ST
TIGARD
OR
97223
2S102BC02100
BLAKELY JERRY C
10720
SW
FONNER ST
TIGARD
OR
97223
2S103AD00105
DOMINGUEZ EUTIQUIO & EVELIA
10725
SW
FONNER ST
TIGARD
OR
97223
2S103AA01703
BRANNON MICHAEL R & SUSAN E
10765
SW
ERROL ST
TIGARD
OR
97223
2S103AD00103
OPOKA GARY A & JUDY D
10765
SW
FONNER ST
TIGARD
OR
97223
2S103AA01704
ROSCH MERIDETH ANNE &
10775
SW
ERROL
TIGARD
OR
97223
2S103AD00100
LINDBLOM RUSSELL J JR
10780
SW
ERROL ST
TIGARD
OR
97223
2S103AD00102
KORNOWSKI TED W & KATHY J
10805
SW
FONNER ST
TIGARD
OR
97223
2S103AA01400
SAVAGE FRANKLIN WILLIAM
10825
SW
ERROL ST
TIGARD
OR
97223
2S103AD00300
HAMMONS ALICE M NOW MILES
10825
SW
FONNER ST
TIGARD
OR
97223
2SI03AD00106
MILES ALICE M HAMMONS
10825
SW
FONNER ST
TIGARD
OR
97223
2S103AD00200
CARTER JULIAN K
10840
SW
ERROL ST
TIGARD
OR
97223
2S103AD00600
BRADFORD ERIC S G & DANICA M
10855
SW
FONNER ST
TIGARD
OR
97223
2S103AD00401
SEVCIK FRANK E JOAN L
10880
SW
ERROL ST
TIGARD
OR
97223
2S103AD00402
KERNAN WAYNE L
10905
SW
FONNER ST
TIGARD
OR
97223
2S103AD00406
ROUTON CLYDE A
10915
SW
FONNER ST
TIGARD
OR
97223
2S103AD00409
WEINRAUCH WILHELM A AND
10920
SW
ERROL ST
TIGARD
OR
97223
2S103AD00403
BRISLIN JOSEPH A AND
10935
SW
FONNER ST
TIGARD
OR
97223
2S103AA01000
LEHMAN DONALD A & KATHLEEN M
10965
SW
ERROL ST
TIGARD
OR
97223
2S103AD00400
HUKE STEVEN C &
10980
SW
ERROL ST
TIGARD
OR
97223
2S103AA00802
OLSON RANDY S & NANCY
11015
SW
ERROL ST
TIGARD
OR
97223
2SI03AD00505
GEORGE F WAYNE &
11020
SW
ERROL ST
TIGARD
OR
97223
2S103AA00800
ROGERS THOMAS J & KRISTIN R
11045
SW
ERROL ST
TIGARD
OR
97223
2S103AD00503
BOSWELL WILLIAM R &
11070
SW
ERROL ST
TIGARD
OR
97223
2S103AC02800
PIERCE DARREN F & AMY J
11075
SW
ERROL ST
TIGARD
OR
97223
2S103AC02700
BARRETT SUSAN & BRUCE
11105
SW
ERROL ST
TIGARD
OR
97223
2S103AD00506
FRANTZ DOUGLAS R & JANICE J
11110
SW
ERROL ST
TIGARD
OR
97223
2S103AA01300
PHAN LANH THANH
11174
SW
SUMMERLAKE
TIGARD
OR
97223
DR
2S103AD00507
MEEKER LIVING TRUST
11180
SW
ERROL ST
TIGARD
OR
97223
2S103A000502
HALL STEVEN G & KAREN S
11220
SW
ERROL ST
TIGARD
OR
97223
2S103AA01200
KURTZ CONNIE
11630
SW
MANZANITA
TIGARD
OR
97223
ST
2S103AC03100
ELSNER IVAN EDITH
12520
SW
112TH AVE
TIGARD
OR
97223
2S103AC03300
JOHNSON MICHAEL B & VALERIE L
12525
SW
112TH AVE
TIGARD
OR
97223
2S103AC00501
BRANDON TIMOTHY &
12555
SW
112TH AVE
TIGARD
OR
97223
2S103AD00404
ENGLERT TERRY
12640
SW
111TH AVE
TIGARD
OR
97223
2S103AD00502
LLOYD RANDAHL B & ROLISE P
19700
SE
21ST
SAMMAMI
WA
98075
SH
2S103AD00407
GOOSELAW CORNELIA
55273
VELVET CT
BEND
OR
97707
2S103AA01401
BUBLITZ RUDOLF F
PO BOX 230506
TIGARD
OR
97281
Mnp1200f-2002 y ciplfonner-errendsls source fWonner-errol 02-0842.doc
CITY OF TIGARID, OREGON
RESOLUTION NO. 01- 41Cy
A RESOLUTION REPEALING RESOLUTION NO. 98-51 AND ESTABLISHING A REVISED
AND ENHANCED NEIGHBORHOOD SEWER REMOURSEMENT DISTRICT INCENTIVE
PROGRAM
WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public
sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and
WHEREAS, on October 13, 1998, the City Council established The Neighborhood Sewer Reimbursement
District Incentive Program through Resolution No. 98-51 to encourage owners to connect to public sewer.
The program was offered for a two-year period after which the program would be evaluated for
continuation; and
WHEREAS, on September 26, 2000, the City Council extended The Neighborhood Sewer Reimbursement
District Incentive Program an addidorW two years through Resolution No. 00-60; and
WHEREAS, City Council finds that residential areas that remain without sewer service should be provided
with service within five years; and
WHEREAS, Council has directed that additional incentives should be made- available to encourage
owners to promptly connect to sewers once service is available and that owners who have paid for service
provided by previously established districts of the Neighborhood Sewer Extension Program should receive
the benefits ofthe additional incentives.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Caunetl that:
SECTION l: Resolution No. 98-51 establishing the Neighborhood Sewer Reimbursement District
Incentive Progrorn is hereby repeated.
SECTION 2: A revised incentive program is hereby established for the Neighborhood Sewer
Extension Program. This in0c ttivo program shall apply to aewcr connections provided
through the sever reimbursement districts shown on the attached Table 1 or established
thereafter. All connections qualifying under this program trust be completed within
three years after Council approval of the final City Engineer's Resort following a
public heating conducted in accordance with TMC Section 13.09. 105 or by two years
from the date this resolution is passed, which ever is later, as shown on the attached
Table 1.
SECTION 3: To the extent that the reimbursement foe determined in accordance with Section
13.09.040 does not exceed S i S,000, the amount to be reimbursed by an owner of a lot
zoned single family residential shall not exceed $6, OW per connection, provided that the
lot owner complies with the provisions of Section 2. Any amount over $15.000 shall be
reimbursed by the owner. This applies only to the raimburtimmt fee for the sewer
installation and not to the connection fee, which is still payable upon application for
RESOLUTION NO.01 4(9
Page t
sewer connection.
SECTION 4: The City Engineer's Report required by TMC Chapter 13.09 shall apply the provisions
of this incentive program. Residential lot owners who do not connect to sewer in
accordance with Section 2 shall pay the full reimbursement amount as determined by the
final City Engineer's Report.
SEC3'ION S: Any person who has paid a reimbursement fee in excess of the fee required herein is
entitled to reimbursement from the City. The amounts to be reimbursed and the persons
to be paid shall be determined by the Finance Director and approved by the City
Manager. There shd be a hell explanation of any circumstances that require payment to
any person who is not an original payer. The Finance Director shall make payment to all
persons entitled to the refund no later than August 31, 2001.
SECTION 6: The Sanitary Sewer Fund, which is the funding source for the Neighborhood Sewer
Reimibum meat District Program, shall provide the funding for the installation costs
over $6,000 up to a maximum of S 15,000 per connection.
EFFECTIVE DATE: July 10, 2001
bk-
PASSED: This f b - day of 2001.
ATTEST:
Recorder - City of and
7yor
Ci
of "
L Ro isba dw N096Xh a9 SCW 1A=4" hasmm
RESOLUTION NO.01-L(/
Page 2
TABLE.1
R0lmbIlMWAntfllstt M With Refuaft AV&Ua4ls
DISTRICT FEE PER LOT REIN URSEMENT AVAILABLE
[NCENTiVIE PERM ENDS
TIGARDST.No,B
5,193
Nomirmusanentswaftle
FAFjfAVEN STANYNo.9
4,=
No roknbusamwd cvailhWo
HILLVIEW ST No.11
0,00o
my 11, 2003
1 W" i JOHNM No.12
6,898
Ho fa9mbuesa rmA a 31we
100'" d IMEZ No.13
8.000
July 11.2003
WALNUT& TUME,IIANNoM
8,000
- J*.11,2003
BEVELANDSM11410SAtto.15
5.038
Nof06nbutLatw"svsbblo
DELMONT'E No.10
$Aoo
July 11,2003
OUARA No,17
8.000
J* 11,2003
'WALNUT Q 121'"NcL 18
-
AmoaM 1o be robrbiasad.v1 be Throo loom from sorAce avelabOty
'ROSE VISTA MOM
6e(sm i osd o.we finel costa are doWffnbied.
Currently Wna mnshWed
PUBLIC HEARING
(INFORMATIONAL)
SW HOWARD STREET
Due to Time Constraints
City Council May Impose
A Time Limit on Testimony
IAADM\GREER\CCSIGNUP\PH TESTMNY FINALIZE SAN SEWER DIST.DOC
AGENDA ITEM No. 11
PLEASE PRINT
Nro onent - 5 eakin In Favor O onent - S eakin Against Neutral
Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
~I Name, Address & Phone No. 'I Name, Address & Phone No. Name, Address & Phone No.
'I Name, Address & Phone No. 'rName, Address & Phone No. 11 Name, Address & Phone No.
'I Name, Address & Phone No. 11 Name, Address & Phone No. 11 Name, Address & Phone No.
11 Name, Address & Phone No. 11 Name, Address & Phone No. -1 Name, Address & Phone No.
~I Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No.
AGENDA ITEM # I I
FOR AGENDA OF November 12, 2002
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Finalize Formation of Sanitary Sewer Reimbursement District No. 22 Established to
Install Sewers in SW Howard Drive
PREPARED BY: G. Ben~fi DEPT HEAD OK A.P. Duenas CITY MGR OK W.A.Mo
ISSUE BEFORE THE COUNCIL
Finalize the formation of Sanitary Sewer Reimbursement District No. 22, established to install sanitary sewers in
SW Howard Drive.
STAFF RECOMMENDATION
Approve the attached proposed resolution, approving the formation of Reimbursement District No. 22 as
modified by the final City Engineer's Report.
INFORMATION SUMMARY
Council approved the formation of the Reimbursement District by Resolution 02-18 on March 12, 2002. Since
then, construction of the improvements has been completed and final costs have been determined. The attached
Citv Engineer's Report has been revised accordingly.
OTHER ALTERNATIVES CONSIDERED
None.
VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY
Not applicable.
ATTACHMENT LIST
• Proposed Resolution
o Exhibit A- Revised City Engineer's Report
o Exhibit B- Map
• Resolution No. 02-18
o Exhibit A- City Engineer's Report
o Exhibit B- Map
• Vicinity Map
• Notice to Owners
o Mailing List
• Resolution No. 01-46
FISCAL NOTES
Funding is by unrestricted sanitary sewer funds
. WftywldoXsumVelm 22(howatd)nnaLdoa
CITY OF TIGARD, OREGON
RESOLUTION NO. 02- /g
A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT
NO. 22 (HOWARD DRIVE)
WHEREAS, the City has initiated the Neighborhood Sewer Extension Program to extend public
sewers and recover costs through Reimbursement Districts in accordance with TMC Chapter 13.09;
and
WHEREAS, these property owners have been notified of a public hearing in accordance with TMC
13.09.060 and a public hearing was conducted in accordance with TMC 13.09.050; and
WHEREAS, the City Engineer has submitted a report describing the improvements, the area to be
included in the Reimbuusement District, the estimated costs, a method for spreading the cost among
the parcels within the District, and a recommendation for an annual fee adjustment; and
WHEREAS, the City Council has determined that the formation of a Reimbursement District as
recommended by the Ci: Engineer is appropriate.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The City Engineer's report titled "Sanitary Sewer Reimbursement District No.
22", attached hereto as Exhibit A, is hereby approved.
SECTION 2: A Reimbursement District is hereby established in accordance with TMC
Chapter 13.09. The District shall be the area shown and described on Exhibit B.
The District shall be known as "Sanitary Sewer Reimbursement District No. 22."
SECTION 3 Payment of the reimbursement fee as shown in Exhibit A is a precondition of
receiving City permits applicable to development of each parcel within the
Reimbursement District as provided for in TMC 13.09.110.
SECTION 4 An annual fee adjustment, at a rate recommended by the Finance Director, shall
be applied to the Reimbursement Fee.
SECTION 5 The City Recorder shall cause a copy of this resolution to be filed in the office of
the County Recorder and shall mail a copy of this resolution to all affected
property owners at their last known address, in accordance with TMC 13.09.090.
EFFECTIVE DATE: This resolution shall be effective immediately.
PASSED: This 1Q PA day o 2002.
F 94
Tayor - i of-tigV%/
ATTEST:
n~2
City Recorder - City of Tigard
L'1CkrMdeVMVeWn 22cWw2(d) fonnabmdoc
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Exhibit A
City Engineer's Report
Sanitary Sewer Reimbursement District No. 22 (Howard Drive)
Background
This project will be constructed and funded under the City of Tigard
Neighborhood Sewer Extension Program (NSEP). Under the program the City of
Tigard would install public sewers to each lot within a project area. At the time
the property owner connects to the sewer, the owner would pay a connection fee
of $2,335.00 and reimburse the City for a fair share of the cost of the public
sewer. There is no requirement to connect to the sewer or pay any fee until
connection is made. In addition, property owners are responsible for
disconnecting their existing septic system according to Washington County rules
and for any other modifications necessary to connect to the public sewer.
Proiect Area - Zone of Benefit
Existing sanitary sewer lines are located in SW Fonner Street and 1215 Avenue
as shown on Exhibit Map B. The line from Fonner Street would be extended
south through a proposed easement then continue along Howard Drive and
James Court serving thirty-three lots. The two remaining lots on Howard Drive
would be served from a line extended from SW 1215 Avenue. The three lots
between 13470 and 13350 Howard Drive are currently served by a line from
Terrace Trails Drive and are not included in the proposed district.
Cost
The estimated cost for the sanitary sewer construction is $201,220. The
proposed easement is expected to cost about $5,000. Engineering and
inspection fees amount to $27,840 (13.5%) as defined in TMC '13.09.040(1).
The estimated total project cost is $234,060. This is the amount that should be
reimbursed to the sanitary sewer fund as properties connect to the sewer and
pay their fair share of the total amount. However, the actual amount that each
property owner pays is subject to the City's incentive program for early
connections.
In addition to sharing the cost of the public sewer line, each property owner,
except for the owner providing the easement, will be required to pay an
additional $2,335 connection and inspection fee when connection to the public
line is made. All owners will be responsible for all plumbing costs required for
work done on private property.
Reimbursement Rate
All properties in this area are zoned R-4.5 and have similar lot sizes as can be
seen in Exhibit Map B. Therefore, it is recommended that the total cost of the
project be divided equally among the thirty-five properties included in the
reimbursement district. Resolution 01-46 limits this fee to $6,000 to the extent
that is does not exceed $15,000 per owner for connections completed within
three years of final approval of the City Engineer's Report.
Other reimbursement methods include basing the proportional share upon the
square footage of each property or by the length of frontage of each property.
These methods are not recommended because there is no correlation between
these methods and the cost of providing service to each lot or the benefit to each
lot.
Each property owner's estimated fair share of the public sewer line is
$6,690. Each owner's fair share would be limited to $6,000 to the extent
that it does not exceed $15,000, for connections completed within three
years of City Council approval of the final City Engineer's Report following
construction in accordance with Resolution 01-46 (attached). In addition to
paying for the first $6,000, owners will remain responsible for paying all
actual costs that exceed $15,000.
Annual Fee Adjustment
TMC 13.09.115 states that an annual percentage rate shall be applied to each
property owner's fair share of the sewer line costs on the anniversary date of the
reimbursement agreement. The Finance Director has set the annual interest
rate at 6.05% as stated in City of Tigard Resolution No. 98-22.
Recommendation
It is recommended that a reimbursement district be formed with an annual fee
increase as indicated above and that the reimbursement district continue for
fifteen years as provided in the Tigard Municipal Code (TMC) 13.09.110(5).
Fifteen years after the formation of. the reimbursement district, properties
connecting to the sewer would no longer be required to pay the reimbursement
fee.
Submitted , 2002
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Agu in P. Duenas, PE
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October 28, 2002
NOTICE
of
PUBLIC HEARING
Tuesday, November `I2, 2002
7:30 PM
Tigard Civic Center
Town Hall
The following will be considered by the Tigard City Council on November 12, 2002 at
7:30 PM at the Tigard Civic Center - Town Hall, 13125 SW Hall Blvd., Tigard, Oregon.
Both public oral and written testimony is invited. The public hearing on this matter will
be conducted as required by Section 13.09.105 of the Tigard Municipal Code. Further
information may be obtained from the Engineering Department at 13125 SW Hall Blvd.,
Tigard, Oregon 97223, or by calling 718-2468.
INFORMATIONAL PUBLIC HEARING:
FINALIZATION OF SANITARY SEWER REIMBURSEMENT DISTRICT NO. 22
(SW Howard Drive). The Tigard City Council will conduct a public hearing to
hear testimony on the finalization of Sanitary Sewer Reimbursement District No.
22 formed to install sewers in SW Howard Drive.
Each property owner's recommended fair share of the public sewer line is
$8,268. Each owner's fair share would be limited to $6,000 for connections
completed within three years of City Council approval of the final City Engineer's
Report following construction in accordance with Resolution 01- 46. Please call
Greg Berry of the Engineering Department 718-2468 if you have questions.
\VIq773WsrWeptstenpNgregVelmtwrsement distrlctst22 h warddlnaMotlt nn3l hearing .doe
TaxI1D
Owner
Address
City
State
ZipCode
2S103CA00306
NORSWORTHY HOLLY
11660
SW
FONNER ST
TIGARD
OR
97223
2S103BD04300
BALDWIN JAMES RONALD JR
11675
SW
FONNER ST
TIGARD
OR
97223
2SI03CA00305
KIRK P CAUDILL
11720
SW
FONNER ST
TIGARD
OR
97223
2SI03CA00203
MODE DEBRA KAY
11820
SW
JAMES
CT
TIGARD
OR
97223
2S103CA00204
SWAYNE DOUGLAS H &
11825
SW
JAMES
CT
TIGARD
OR
97223
2S103CA02100
GEIL WILLIAM M
11840
SW
JAMES
CT
TIGARD
OR
97223
2S103CA02800
AVOLIO MARGARET E
11855
SW
JAMES
CT
TIGARD
OR
97223
2SI03CA02200
MCMULLIN EDWIN R &
11860
SW
JAMES
CT
TIGARD
OR
97223
PHYLLIS M
2S103CA02300
SVERID RICHARD
11880
SW
JAMES
CT
TIGARD
OR
97223
2SI03CA02700
LEWIS EUGENE R TRUST &
11885
SW
JAMES
CT
TIGARD
OR
97223
2SI03CA02400
SCHUN KARL E ELLEN
11900
SW
JAMES
ST
TIGARD
OR
97223
2S103CA02600
STINSON JAMES C AND CHRIS
11905
SW
JAMES
CT
TIGARD
OR
97224
2SI03CA02500
FOGO JAMES E AND
11920
SW
JAMES
CT
TIGARD
OR
97223
2SI03CA00209
HOLMES JOAN M
13050
SW
HOWARD
DR
TIGARD
OR
97223
2SI03CA00210
HOLMES JOAN M
13080
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA00206
FOSTER EUGENE P & VANESSA
13085
SW
HOWARD
DR
TIGARD
OR
97223
K
2S103CA00211
BRIGGS STEPHEN W & ELLA F
13110
SW
HOWARD
DR
TIGARD
OR
97224
2S103CA00205
ARELLANO SALVADOR A &
13135
SW
HOWARD
DR
TIGARD
OR
97223
MARIA E
2S103CA00212
CALLAWAY CAROL W
13140
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA00213
WILLIS RICK W & KELLY A
13170
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA00214
NIEMEYER ROBERT H III &
13200
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA00202
HUNTER GEORGE JR & VICKIE
13215
SW
HOWARD
DR
TIGARD
OR
97223
LYNN
2SI03CA00215
HOYT MILDRED L
13230
SW
HOWARD
DR
TIGARD
OR
97223
2SI03CA00201
MCGOFFIN JAMES L & G M
13235
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA01100
JORDAN MICHAEL P &
13260
SW
HOWARD
DR
TIGARD
OR
97223
JENNIFER A
2S103CA00700
ROSE DAVID R & CHRISTIE A
13265
SW
HOWARD
ST
TIGARD
OR
97223
2SI03CA00800
SPANGLER JAMES P & KAREN
13285
SW
HOWARD
DR
TIGARD
OR
97223
L
2S103CA01200
TEDDER JAMES 0
13290
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA00900
OTTERSON JACK W/ESTHER M
13305
SW
HOWARD
DR
TIGARD
OR
97223
2SI03CA01300
PURKEY MICHAEL R &
13320
SW
HOWARD
DR
TIGARD
OR
97223
2SI03CA01001
CALLAWAY KEVIN JOHN &
13345
SW
HOWARD
DR
TIGARD
OR
97223
LORI F
2SI03CA01400
NGUYEN BICH LIEN THI
13350
SW
HOWARD
DR
TIGARD
OR
97223
2SI03CA00600
MAY WILLIAM A
13375
SW
HOWARD
DR
TIGARD
OR
97223
2S103CA00601
WEEKS JACK A ELIZABETH E
13465
SW
HOWARD
DR
TIGARD
OR
97223
2SI03CA01800
TUCKER ANTHONY K AND
13470
SW
HOWARD
DR
TIGARD
OR
97223
\UIp333WarA%ptalarg12001.2002 ty clp%h-d-Cr%aata sous howar0 Er 2-WO2.Cx
CITY OF TIGA:RD, OREGON
RESOLUTION NO. 01- '~I
A RESOLUTION REPEALING RESOLUTION NO. 9851 AND ESTABLISHING A REVISED
AND ENHANCED NEIGHBORHOOD SEWER RETIVIBURSEMENT DISTRICT INCENTIVE
PROGRAM
WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public
sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and
WHEREAS, on October 13, 1998, the City Council established The Neighborhood Sewer Reimbursement
District Incentive Program through Resolution No. 98-51 to encourage owners to connect to public sewer.
The program was offered for a two-year period after which the program would be evaluated for
continuation; and
WHEREAS, on September 26, 2000, the City Council extended The Neighborhood Sewer Reimbursement
District Incentive Program an additional two years through Resolution No. 00-60; and
WHEREAS, City Council finds that residential areas that remain without sewer service should be provided
with service within five years; and
WHEREAS, Council has directed that additional incentives should be made available to encourage
owners to promptly connect to sewers once service is available and that owners who have paid for service
provided by previously established districts of the Neighbathcod Sewer Extension Program should receive
the benefits of the additional incentives.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: Resolution No. 98-51 establishing the Neighborhood Sewer Reimbursement District
Incentive Program is hereby repealed.
SECTION 2: A revised incentive program is hereby established for the Neighborhood Sewer
Extension Program. This incentive program shall apply to sower connections provided
through the sewer reurbursement districts shown on the attached Table 1 or established
thereafter. All connections qualifying under this program must be completed within
three years after Council approval of the final City Engineer's Report following a
public hearing conducted in accordance with TMC Section 13.09.105 or by two years
from the date this resolution is passed, which ever is later, as shown on the attached
Table 1.
SECTION 3: To the extent that the reimbursement fee determined in accordance with Section
13.09.040 does not exceed $15,000, the amount to be reimbursed by an owner of a lot
zoned single family residential shall not exceed $6,000 per connection, provided that the
lot owner complies with the provisions of Section 2. Any amount over $15.000 shall be
reimbursed by the owner. This applies only to the reimbursement fee for the sewer
installation and not to the connection fee, which is still payable upon application for
RESOLUTION NO.01-4--h1c
Page I
sewer connection.
SECTION 4: The City Engineer's Report required by TMC Chapter 13.09 shall apply the previsions
of this incentive program. Residential lot owners who do not connect to sewer in
accordance with Section 2 shall pay the full reimbursement amount as determined by the
final City Engineer's Report.
SECTION 5: Any person who has paid a reimbursement fee in excess of the fee required herein is
entitled to reimbursement from the City. The amounts to be reimbursed and the persons
to be paid shall be determined by the Finance Director and approved by the City
?Manager. There shall be a full explanation of any circumstances that require payment to
any person who is not an original payer. The Finance Director shall make payment to all
persons entitled to the refund no later than August 31, 2001.
SECTION 6: The Sanitary Sewer Fund, which is the funding source for the Neighborhood Sewer
Reimbursement District Program, shall provide the fimding for the installation costs
over $6,000 up to a maximum of $15,000 per connection.
EFFEC'T'IVE DATE: duly 10, 2001
ON,
PASSED: This y _ day of 2001.
ayor Ci of - and
ATTEST:
NQW,Redorder - City of tigard
4ACitywide\Res\Reso1udon Revising the Neighborhood Sewer incentive Program
RESOLUTION NO.01--Ah-f
Page 2
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