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City Council Packet - 09/24/2002 Drina CITY OF TIGARD OREGON TIGARD CITY COUNCIL FETING September 24, 2002 COUNCIL MEETING ILL BE TELEVISED K: oannieWoealxpkM 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 NINE I'llimon tfj Y`y,.y~%^aA TTY( i $ Y{]nl ■9~r'~Mr, rpn R~ ~ t~ 1~/~h F~ls4.,q!I t cif D~ ~~i'IG +RI~ rd,F ~~111 K W,,.f j fhb}/t ~a rip 1 c° ry a a MIN(. E i lfo. ux ti SY ii ` q,» W r.- A v xu,:dy'~'p i4(R r ~ia.'t: r' w f x c f 1 7. Q'p,~`~s~ CITY OF TIGARD OREGON a ' x' 1312 '`xSu YwHA fBIL\iD tr; =r ri4L° G~ARINI;d?'972'2 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet Is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2410 (voice) or 503- 684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - September 24, 2002 page 1 A G E N D A TIGARD CITY COUNCIL MEETING September 24, 2002 6:30 PM STUDY SESSION ® EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session Is called to order, the appropriate ORS citation will be announced Identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8F Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. PROCLAMATIONS 2.1 Proclaim October, 2002 as Disability Employment Awareness Month 2.2 Proclaim the week of October 20 as World Population Awareness Week 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes for September 10, 2002 4.2 Approve the Submittal of Three Applications for Federal Assistance (Community Development Block Grants) to Construct Curb and Sidewalk Improvements - Resolution No. 02 - COUNCIL AGENDA - September 24, 2002 page 2 i Jill 4.3 Adopt SEIU-OPEU Local 503 Memorandum of Understanding Regarding the Health Insurance Reopener - Resolution No. 02 - 4.4 Approve an Amendment to the joint Funding Agreement for the Integrated Water Resource Management Water Supply Feasibility Study 4.5 Approve a Joint Water Commission Funding Agreement to Conduct a Raw Water Pipeline Alternatives Analysis Study 4.6 Local Contract Review Board a. Reject All Bid Proposals Award for the Construction of Embedded Crosswalk Lighting System on Bonita Road ® Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:50 PM 5. CONSIDER A RESOLUTION RECOGNIZING COE MANUFACTURING FOR PROVIDING PROPERTY TO BUILD "POTSO DOG PARK" a. Staff Report: Public Works Staff b. Council Discussion C. Council Consideration: Resolution No. 02 - 8:05 PM 6. LOCAL CONTRACT REVIEW BOARD TO CONSIDER AWARD OF THE CONSTRUCTION MANAGER/GENERAL CONTRACTOR CONTRACT FOR THE NEW LIBRARY PROJECT a. Staff Report: Engineering and Library Staff b. Council Discussion C. Local Contract Review Board Consideration: Motion to award the construction manager/general contractor contract for the new library project. 8:15 PM 7. UPDATE ON THE WASHINGTON COUNTY EVENT COMPLEX MEASURE a. Staff Report: Administration Staff b. Presentation: Washington County Fair Director Don Hillman C. Council Discussion sr COUNCIL AGENDA r- September 24, 2002 page 3 8:35 PM 8. CONSIDER A RESOLUTION ACCEPTING A STAFF REPORT AS A COMPREHENSIVE DELINEATION OF THE CITY'S AFFORDABLE HOUSING PROGRAM a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. 02 - 8:55 PM 9. PUBLIC HEARING TO CONSIDER A RESOLUTION, AMENDING RESOLUTION 02-06, PERTAINING TO FEES FOR PHASED PERMITTING, DEFERRED SUBMITTALS, AND OTHER RELATED FEES a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. 02 - 9:05 PM 10. COUNCIL LIAISON REPORTS 9:15 PM 11. NON AGENDA ITEMS 9:25 PM 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced Identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any Information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:35 PM 13. ADJOURNMENT I: ADM\CATHY\CCA\020924.DCC COUNCIL AGENDA September 24, 2002 page 4 Agenda Item No. Meeting of 10. 8 0Q, COUNCIL MINUTES TIGARD CITY COUNCIL MEETING September 24, 2002 Mayor Griffith called the meeting to order at 7:00 p.m. Council Present: Mayor Griffith; Councilors Moore, Dirksen, and Scheckla • STUDY SESSION ➢ DISCUSS UPDATE ON METRO'S URBAN GROWTH BOUNDARY (UGB) EXPANSION PROCESS Community Development Director Hendryx presented this agenda item. Four charts were reviewed with the City Council (charts are on file in the City Recorder's office). The charts were titled as follows: • Metro UGB Expansion: Regional Issues • Metro UGB Expansion: Commercial Issues • Metro UGB Expansion: Tigard's Borders (Two charts for this subject.) Mr. Hendryx advised that questions for Tigard to consider are as follows: • Does Tigard support the overall concern about the shortage of "ready-to-go" industrial areas as part of this year's UGB expansion? • Does the City want another mixed-use area besides the Regional Center? • Should these industrial areas along 217 be included in the conversion discussion? • Should Tigard initiate/lead the discussion on the relationship between the centers and mixed-use areas? • Should the City accept the varying densities between Bull Mountain and expansion areas or should it propose a flexible alternative? • How should the City tackle the open space/park land shortage? • Should the City participate in developing regional policy for neighborhood commercial areas? Mr. Hendryx noted the only industrial area identified for the "west side" is five acres in Hillsboro. The majority of industrial area proposed in the UGB expansion is on the "east side" (Damascus & Happy Valley). The City of Portland is opposed to the Land Conservation and Development Commission (LCDC) allowing a subregional analysis to review distribution of industrial-designated land. Tigard City Council Meeting Minutes - September 24, 2002 Page 1 Council Dirksen advised he is opposed to new industrial land sited around the periphery of the UGB and said that, in general, he believes that there Is a need to hold the line on the UGB. Peripheral expansion leads to Infrastructure (e.g., transportation/traffic) problems. He said that the current industrial land is not being fully utilized. With regard to the proposal to change some industrial land to mixed use, Councilor Dirksen noted his concern that this would only create a need to find new industrial land elsewhere. After the staff presentation, it was determined that this item needs to be rescheduled for review and discussion by the City Council. ➢ ADMINISTRATIVE ITEMS City Recorder Wheatley noted the upcoming League of Oregon Cities (LOG) and National League of Cities (NLC) conferences. The LOC conference will be held November 8-10 in Portland. NLC conference will be held December 3-7 in Salt Lake City. City Recorder will work with those interested in attending for registration arrangements. ➢ EXECUTIVE SESSION: Not held. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council 81 Local Contract Review Board meeting to order at 7:35 p.m. 1.2 Council Present: Mayor Griffith; Councilors Moore, Dirksen, and Scheckla. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None. 1.5 Call to Council and Staff for Non-Agenda Items: None. City Recorder Note: Resolution Nos. 02-55, 56 and 57 were assigned to the first three resolutions presented for Council consideration at this meeting. It was discovered that these three numbers were already assigned. Therefore to delineate from the earlier assigned resolutions, the three resolutions adopted at this meeting have been marked and will be indexed in the City Record as follows: Resolution No. 02-55-A, Resolution No. 02-56-A, and Resolution No. 57-A. 2. PROCLAMATIONS Mayor Griffith, with concurrence of Council, Issued the following proclamations: 2.1 Proclaim October, 2002 as Disability Employment Awareness Month 2.2 Proclaim the week of October 20 as World Population Awareness Week Tigard City Council Meeting Minutes - September 24, 2002 Page 2 3. VISITOR'S AGENDA: No visitors signed In to address the Council. 4. CONSENT AGENDA: Motion by Councilor Moore, seconded by Councilor Dirksen, to approve the Consent Agenda as follows. 4.1 Approve Council Minutes for September 10, 2002 4.2 Approve the Submittal of Three Applications for Federal Assistance (Community Development Block Grants) to Construct Curb and Sidewalk Improvements - Resolution No. 02 - 55-A 4.3 Adopt SEIU-OPEU Local 503 Memorandum of Understanding Regarding the Health Insurance Reopener - Resolution No. 02 - 56-A 4.4 Approve an Amendment to the joint Funding Agreement for the Integrated Water Resource Management Water Supply Feasibility Study 4.5 Approve a Joint Water Commission Funding Agreement to Conduct a Raw Water Pipeline Alternatives Analysis Study 4.6 Local Contract Review Board a. Reject All Bid Proposals Award for the Construction of Embedded Crosswalk Lighting System on Bonita Road The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Scheckla - Yes 5. CONSIDER A RESOLUTION RECOGNIZING COE MANUFACTURING FOR PROVIDING PROPERTY TO BUILD "POTSO DOG PARK" Parks Manager Plaza presented the staff report. Mayor Grlffith read the proposed resolution, which recognized Coe Manufacturing for providing four acres of land at their Tigard facility to build "Potso Dog Park." This has been an excellent example of the spirit of public-private partnership. Mrs. Joann Knokey, representing her husband Alan Knokey, was presented with a small gift from the City. Mr. Knokey, General Manager and Vice President of Sales for Coe Manufacturing was supportive and worked closely with the dog park committee members and City Staff. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution No. 02-57-A. Tigard City Council Meeting Minutes - September 24, 2002 Page 3 1111IM1111111111 mmmj RESOLUTION NO. 02 - 57-A A RESOLUTION RECOGNIZING COE MANUFACTURING FOR PROVIDING FOUR-ACRES OF LAND AT THEIR TIGARD FACILITY TO BUILD "POTSO DOG PARK." Councilor Dirksen commented that this was a great example of government, businesses, and citizens working together to create something wonderful. He thanked Coe Manufacturing for making the park possible. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Moore - Yes Councilor Dirksen - Yes Councilor Scheckla - Yes Coe Manufacturing Human Resources Director Justin Fellom was presented with a framed copy of the resolution. Mr. Fellom noted that Coe Manufacturing has received telephone calls and a-mails from around the country with people wanting to find out more about Potso Dog Park. The new dog park will help meet the outdoor recreation needs of Tigard's dog owners by providing an off leash area were dogs can run in a safe environment. 6. LOCAL CONTRACT REVIEW BOARD (LCRB) TO CONSIDER AWARD OF THE CONSTRUCTION MANAGER/GENERAL CONTRACTOR CONTRACT FOR THE NEW LIBRARY PROJECT Library Director Barnes Introduced this agenda item. The staff report described the process used to arrive at the recommendation for the Construction Manager/General Contractor Contract for the New Library Project be awarded to Hoffman Construction Company. The following people from Hoffman Construction were present and told the Council of their enthusiasm and appreciation to be selected for this project: • Eric Hoffman, General Manager ' Dan Vanbrabant, Project Superintendent Dirk Koopman, Project Engineer. Also present: Charlie Bahiman, Project Manager, from Shiels Obletz Johnsen. Tigard City Council Meeting Minutes - September 24, 2002 Page 4 Mr. Bahlman will coordinate the team from the architects, manager/contractor, and City. All of the people noted above have had recent experience constructing libraries. The public Is invited to share ideas about features in the new library at a community meeting/open house on Wednesday, October 16, 7 p.m., in Tigard Town Hall. Motion by Board member Dirksen, seconded by Board member Moore, to award the construction manager/general contractor contract for the new library project to Hoffman Construction Company. The motion was approved by a unanimous vote of the Local Contract Review Board present: Chairperson Griffith - Yes Board member Dirksen - Yes Board member Moore - Yes Board member Scheckla - Yes 7. UPDATE ON THE WASHINGTON COUNTY EVENT COMPLEX MEASURE Washington County Fair Director Don Hillman presented details on the capital improvement proposal that the Washington County Commissioners have placed on the November 2002 ballot. The measure would authorize $40 million in general obligation bonds at a proposed tax rate of $.095 per $1,000 assessed value. Funds would be used to build a new main exposition hall, an exposition annex, and an arena/amphitheater. Mr. Hillman said that if the measure is approved, they hope to have the new facility open by summer 2004. He clarified for Councilor Dirksen that the funds generated from the facility would cover operating costs only and would not help with relieving any of the bond indebtedness incurred for the capital expenses. 8. CONSIDER A RESOLUTION ACCEPTING A STAFF REPORT AS A COMPREHENSIVE DELINEATION OF THE CITY'S AFFORDABLE HOUSING PROGRAM Community Development Hendryx introduced this agenda item and Associate Planner Roberts presented the staff report, which is on file in the City Recorder's office. The proposed resolution included a report entitled "Affordable Housing Program," which would serve as a complete and official statement of the City's overall affordable housing program. There was some discussion on the City's Housing Program, which addresses all housing in the City of Tigard. This program has been in place for 2-1/2 years. Referral rates have declined, which staff views as a good Indicator that dwelling units are being brought into conformance with code requirements. More details on this Tigard City Council Meeting Minutes - September 24, 2002 Page 5 program will be presented to Council during the Community Development Department overview scheduled for the November 12, 2002, Council meeting. Mr. Hendryx advised that the County purchased the Bonita Villa apartments where there are plans to devote $1 million to rehabilitate the units. It is also anticipated that the name of the complex will also be changed. Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt RESOLUTION NO. 02-58 - A RESOLUTION ACCEPTING THE STAFF REPORT AS A COMPREHENSIVE DELINEATION OF THE CITY'S AFFORDABLE HOUSING PROGRAM. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Moore - Yes Councilor Dirksen - Yes Councilor Scheckla - Yes 9. PUBLIC HEARING TO CONSIDER A RESOLUTION, AMENDING RESOLUTION 02-06, PERTAINING TO FEES FOR PHASED PERMITTING, DEFERRED SUBMITTALS, AND OTHER RELATED FEES Community Development Hendryx introduced this agenda item and Building Official Lampella presented the staff report, which is on file in the City Recorder's office. The proposed resolution would amend Resolution No. 02-06, to add fees for Phased Permitting, Deferred Submittals, 1 ez 2 Family Dwelling Fire Suppression Systems, and Medical Gas Systems, and make other minor corrections to the existing fee schedule. In response to a question from Mayor Griffith, Assistant to the City Manager Newton advised that the Finance Director would prepare addressing whether or not the City could Bancroft permit fees. a. Mayor Griffith opened the public hearing. b. Public Testimony: None. C. Mayor Griffith closed the public hearing. Motion by Councilor Scheckla, seconded by Councilor Dirksen, to adopt Resolution No. 02-59. Tigard City Council Meeting Minutes - September 24, 2002 Page 6 RESOLUTION NO. 02-59 - A RESOLUTION AMENDING RESOLUTION NO. 02.06 BY AMENDING EXHIBIT A TO REFLECT CURRENT OREGON ADMINISTRATIVE RULES AND CORRECTING ERRORS. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Moore - Yes Councilor Dirksen - Yes Councilor Scheckla - Yes 10. COUNCIL LIAISON REPORTS: None. 11. NON AGENDA ITEMS: None. 12. EXECUTIVE SESSION: Not held. 13. ADJOURNMENT: 8:22 p.m. atherin Wheatley, City Rec der Attest: yo , i o gard ate: hAA 1AADM\CATHY\CCM\020924.D0C Tigard City Council Meeting Minutes - September 24, 2002 Page 7 City of Tigard, Oregon Affidavit of Notification CITY OF TIGARD OREGON In the Matter of the Proposed Notification of Change in Meeting Time STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, 6 9 E>,? A C-iAS TD N ,being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I notified the following people/organizations by fax of the change in meeting time of the City Council meeting on -6L-07- 24 :2062,with a copy of the Notice of Change in City Council Meeting Time being hereto attached and by reference made a part hereof, on the day of oSF,P 7-EM B EP -,20,02-- . Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) :R111 ee Douglas, Regal Courier, (Fax No. 503-968-7397) Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) Signature of Person who Performed Notification Subscribed and sworn (or affirmed) before me this 3r day of ~,~f nm~-~~- , 20 Oa OFFIGAL SEAL ~f l Q h7_ l.r i CATHERM NOTARY a WWATIM Signature of Notary Public for Oregon COMMISSION NO. Sim MY COMMISSION EXPIRES Ma 19, SM 1:1ADM\GREER\FORMSIAFFIDAVITS\AFFIDAVIT OF NOTIFICATION - CHANGE MTG TIME.DOC SIMI M=1 CITY OF TIGARD NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) ❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon Notice is hereby given that the Tigard City Council is changing its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further Information, please contact Deputy City Recorder Greer A. Gaston by calling 503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223. Deputy City Recorder i Post: City Hall Lobby Date of Notice: September 19, 2002 I I:WDMICATH=CAWOTICE MTG TIME CHANGE SS 9-24.DOC 09,/19/2002 16:49 FAX 5036847297 City of Tigard IM001 aaaaaeaasaaaaaaaaasas asa TX REPORT aae aasasaasaaaaaaas$ssas TRANSMISSION OK TX/RX NO 0354 CONNECTION TEL 5035460724 SUDADDRESS CONNECTION ID TT Newsroom ST. TIME 09/19 16:48 USAGE T 00'54 PGS. SENT 1 RESULT OK CITY OF TlGARD NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: VBarbar*a Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) ❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hail 13125 SW Hall Blvd. Tigard, Oregon Notice is hereby given that the Tigard City Council is changing its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6.30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further infonnation, please contact Deputy City Recorder Greer A. Gaston by calling Sn.3-A 49-4171 nr at 11171; Sd1/ Wall Rnidavard Tlaard tlrpann 0799"A CITY OF TIGARD NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) ❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon Notice is hereby given that the Tigard City Council is changing its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further information, please contact Deputy City Recorder Greer A. Gaston by calling 503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223. Deputy City Recorder Post: City Hall Lobby Date of Notice: September 19, 2002 1:1NDMICATHYICCAW0TICE MTG TIME CHANGE SS 9-24.DOC 09(19/2002 16:48 FATS 5036847297 City of Tigard 0001 TX REPORT TRANSMISSION OR TX/RX NO 0353 CONNECTION TEL 5039687397 SUBADDRESS CONNECTION ID Regal Courier ST. TIME 09/19 16:47 USAGE T 00'43 PGS. SENT 1 RESULT OR CITY OF TIGARD NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Lee Douglas, Regal Courier, (Fax No. 503-968-7397) O Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon Notice is hereby given that the Tigard City Council is changing Its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business pardon of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further Information, please contact Deputy City Recorder Greer A. Gaston by calling r0%7 i sA w 1 071 - IT I AC V1 It 11.19 D~..I.........i TI......1 f1w..v..» A-7097 CITY OF TICARD NOTICE OF CHANGE IN CITY COUNCIL MEETING; TIME Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Lee Douglas, Regal Courier, (Fax No. 503-968-7397) ❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hall 13125 SW Hail Blvd. Tigard, Oregon Notice Is hereby given that the Tigard City Council is changing Its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further information, please contact Deputy City Recorder Greer A. Gaston by calling 503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223. Deputy City Recorder Post: City Hall Lobby Date of Notice: September 19, 2002 I:WOMiCATHYICCAWOTICE MTG TIME CHANGE SS 9-24.000 r. SIM 09419/2002 16:46 FAX 5036847297 City of Tigard Q001 TX REPORT TRANSMISSION OH TX/RX NO 0352 CONNECTION TEL 5039686061 SUBADDRESS CONNECTION ID Oregonian ST. TIME 09/19 16:46 USAGE T 00'16 PGS. SENT 1 RESULT OR CI'T'Y OF TIGARD NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hail 13125 SW Hall Blvd. Tigard, Oregon Notice Is hereby given that the Tigard City Council is changing Its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further information, please contact Deputy City Recorder Greer A. Gaston by calling - I-r^ I1 °I2 _a 171 n, A\,/ 11-11 i CITY OF TIGARD ]NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: El Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) Lee Douglas, Regal Courier, (Fax No. 503-968-7397) Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon Notice Is hereby given that the Tigard City Council is changing its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further information, please contact Deputy City Recorder Greer A. Gaston by calling 503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223. Deputy City Recorder Post: City Hall Lobby Date of Notice: September 19, 2002 1:%ADM\CATHY\CCAWOTICE MTG TIME CHANGE SS 9-24.000 City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed Notice of Change in Meeting Time STATE OF OREGON ) County of Washington ) ss. City of Tigard ) I, LeL- F- E e- A. ~7~1~ iDN , being first duly sworn (or affirmed), by oath (or affirmation), depose and say: That I posted in Tigard City Hall, 13125 SW Hall Boulevard, Tigard, Oregon, a copy of Notice of Change in Meeting Time for the City Council meeting of SEA' l c/7113l:-:~R 29~ ~1JD2 with a copy of said Notice being hereto attached and by reference made a part hereof, on the 2-3,'-2 day of SE-;PTA /yleEA , 20 U2- Signature of Person who Performed Posting Subsc 'bed and sworn (or affirmed) before me this day of Signature of Notary Public for Ore 6n OFFiaALSEAS. CATSSS D WMATM NOTARY PLSIJIC-OREGON COMMISSION NO. MY cOMMiSSION EXPIRES MAY 10. SM I:\ADM\GREER\FGRMS\AFFIDAVITS\AFFIDAVIT OF POSTING - CHANGE MTG TIME.DOC r CITY OF TIGARD NOTICE OF CHANGE IN CITY COUNCIL MEETING TIME Please forward to: ❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724) ❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397) ❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061) SEPTEMBER 24, 2002 - 7 p.m. Tigard City Hall 13125 SW Hall Blvd. Tigard, Oregon Notice Is hereby given that the Tigard City Council is changing Its meeting time from 6:30 p.m. to 7 p.m. on Tuesday, September 24, 2002, at Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon. The study session that typically begins at 6:30 p.m. will begin at 7 p.m. The business portion of the meeting will begin at the normal time, 7:30 p.m. During study session the Council will hear an: Update on Metro's Urban Growth Boundary Expansion Process For further Information, please contact Deputy City Recorder Greer A. Gaston by calling 503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223. Deputy City Recorder Post: City Hall Lobby Date of Notice: September 19, 2002 INADWCATHY\CCAWOTICE MTG TIME CHANGE SS 9-24.DOC AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW September 24, 2002 The Study Session Is held In the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages Interested dozens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall. Study Session DISCUSS UPDATE ON METRO'S URBAN GROWTH BOUNDARY EXPANSION PROCESS • Administrative Items - League of Oregon Cities and National League of Cities Conference Attendance • Executive Session The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced Identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any flnal action or making any final decision. Executive Sessions are closed to the public ➢ Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session in certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or part of a meeting of a governing body, which is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (1) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). • 192.660(l) (c) - To consider matters pertaining to medical staff of a public hospital. 192.6600) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660(l) (e) - Real property transaction negotiations. 192.660(l) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-6600) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660(l) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660(l) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public in which there has been an opportunity for public comment. 192.660 (1) (j) - Public investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. I:\AD M\CATHY\COUNC I L\CCLI ST1020924. DOC S- fu dj Sess&j q. a u oaMETRO UGS EXPANSION: REGIONAL ISSUES 0 . Estimated Regional Industrial Deficit = approx. 5,700 ac. Greatest need for large-size parcels (over 50 ac) ® Recommendation = only 2,234 acres Most parcels are on the eastside because westside expansion would convert farmland for industrial use. Burton does not support conversion until a long-term economic strategy is in place. UZZ • - ° , o ® e o Economic Development Partners want to expand industrial land; call for specific study to prove Metro wrong westside Economic Alliance wants more Washington County large tracts; identified 4, none in Tigard. Does Tigard support the overall concern about the shortage of "ready-to-go" industrial areas as part of this year's UGB expansion? s METRO UGB EXPANSION: C® IOERCIALg ISSUE • To accommodate growth within today's UGS, convert "old/outdated" industrial areas into mixed-use areas. • The areas would allow for commercial. • Mill • Hwy 217 corridor named as potential candidate • Current uses: industrial campus, mixed industrial, minimal manufacturing Almost fully developed • No Metro analysis of the conversion's effect on nearby Regional Centers; i.e., Washington Square • • e .1 mill 11 1) Does the City want another mixed-use area besides the Regional Center? 2) Should these industrial areas along 217 be included in the conversion discussion? 3) Should Tigard initiate/lead the discussion on the relationship i between the centers and mixed-use areas? PANS10N o TIGAR®9S ORDERS . Metro recommends Bites 63 and 64 as expansion areas. These areas are adjacent to Bull Mountain. Metro estimates 1,735 dwelling units on 460 total acres. Metro applied a 9.6 dwelling unit/acre ratio. Tigard's equivalent is R-12 zoning, for single and multi-family. Predominant zoning on Bull Mountain is R-7 Accommodates attached, detached single-family homes. Both R-7 + R-12 are considered medium-density residential districts: =>R-12 lot minimum = 3,050 sq. ft. R-7 lot minimum = 5,000 sq. ft. U PA T TIGAR 'S ORDERS Integration with Bull Mountain area. . Accounting for Parks Needs. . Providing neighborhood commercial for 10,000-12,000 new residents. ® 0 • , Should the City accept the varying densities between Bull Mountain and expansion areas or should it propose a flexible alternative? . How should the City tackle the open space/parkland shortage: Have Metro revise our calculations downward or reject proposed targets; Secure parkland outside the City in near-term; or Lower parks standard? Should the City participate in developing regional policy for neighborhood commercial areas? W 1-11111 t Agenda Item No. 2. Meeting of Seat 1 i '~[~D y 0 4 IM A"h rKuCLAMAT10"Jum Disability Employment Awareness Month 4T1 f•• i WHEREAS, the United States of America has prized Itself on advancing the civil rights of individuals and guaranteeing liberty and Justice for all. Central to the Dhilosophy of our democratic form of government are the precepts of equality and individual dignity, the value of self-reliance and the basic right of all citizens to live full, Independent and productive lives; and WHEREAS, in keeping with that tradition, the United States Congress in 1990 enacted the Americans with Disabilities Act. This landmark legislation prohibits discrimination against people with disabilities in employment, public accommodations, transportation and telecommunications; and WHEREAS, by Joint resolution, Congress has designated October of each year as " National Disability Employment Awareness Month and .1 R WHEREAS, the City of Tigard supports this resolution and the spirit as well as the letter of the law to assure that all citizens with disabilities are fully Included in our social, t . ' cultural and economic mainstream; and " WHEREAS, people with disabilities represent a large untapped pool of talent. J"~ •'a NOW THEREFORE BE IT RESOLVED THAT 1, James E. Griffith, Mayor of Tigard, do hereby proclaim October as a . i Disability Employment Awareness Month in Tigard, Oregon and urge its observance by all of our citizens. Dated this day of , 2002 i►t. ' G~.''1 is !i ~iu:~ ~ti i3 `,NM Jir IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City ~ of Tigard to be affixed. A: dames E. Griffith, Mayor City of Tigard Attest: City Recorder i i Agenda Item No. 1 2.2 Meeting of 0 w4h ma rKOCLAMATKAM World Population Awareness Week WHEREAS, more than one billion people - one sixth of the world's population - are between the ages of 15 and 24, the largest generation ever In this age bracket; and WHEREAS, nearly half of the world's population, and 63% In the least developed countries, is under age 25; and WHEREAS, 17 million young women between the ages of 15 - 19 give birth every year, including some 13 million who live in less developed countries ; and WHEREAS, risks of dying from complications of pregnancy or childbirth are 25 times higher for girls under 15, and two times higher for women between 15 - 19 ; and WHEREAS, approximately half of the 5 million people infected with HIV last year were . , young people aged 15 - 24 ; and WHEREAS, almost 12 million young people now live with HIV, and about 6,000 more become infected every day ; and WHEREAS, the choices young people make today will determine whether world population stabilizes at 8 billion or less or 9 billion or more ; and ' WHEREAS, the theme of World Population Awareness Week, proclaimed last year by the United States Governors of 31 states, Mayors of 288 U.S. cities, and 266 organizations from 77 countries, Is 'Population and the Next Generation',' NOW THEREFORE BE IT RESOLVED THAT 1, Mayor James Griffith, of the City of Tigard, Oregon, do hereby proclaim October 20 through 26, 2002, as f 1 World Population Awareness Week Dated this day of , 2002. t ' t,~ IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. James Griffith, Mayor :t City of Tigard 1 ' Attest: I } { City Recorder a Omni AGENDA ITEM NO.3 - VISITOWS AGENDA DATE : September 24, 2002 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda items. The Council wishes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED VISITOR'S AGENDA Page R IM11 -=I 1111111 AGENDA ITEM # 4.2- FOR AGENDA OF 9/24/02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Community Development Block Grant CDB Pro' ct Proposals PREPARED BY: Duane Roberts DEPT HEAD OK VTY MGR Olceon 2 4- ISSUE BEFORE THE CO CIL Should Council approve a resolution endorsing the submittal of three Community Development Block Grant (CDBG) project applications? STAFF RECOMMENDATION Approve the attached resolution authorizing submittal of the applications. INFORMATION SUMMARY The Community Development Block Grant Program is a federal program that annually provides more than one million dollars to Washington County to fund activities that benefit low and moderate income persons. The County distributes the money to local jurisdictions and nonprofit agencies based on project applications submitted by sponsors. Currently, the County is accepting project proposals for the two-year 03-04/04-05 funding cycle. Some months ago, staff asked citizens and other staff to identify local needs that could be met through this program. Among the various needs submitted, three were detemlined to be CDBG eligible: the need for sidewalks along Hall Boulevard and Commerical Street and the need for additional facility improvements to the previously grant-funded Bonita Park. Staff recommends the City seek grant funds for projects that meet each of these eligible needs. The proposed projects include: (1.) curb and sidewalk improvements along certain portions of Hall Boulevard between Spruce and Highway 99W, (2.) curb and sidewalk improvements along one side of Commercial Street between Lincoln Avenue and Main Streeet, and (3.) the addition of a picnic shelter, picnic tables, and portable handicapped accessible toilets to the proposed Bonita Park. Hall Boulevard is an older, two-lane State highway that formerly served as the main route connecting Beaverton and Tigard. According to the ODOT 2000 Transportation Volume Tables, Hall Boulevard between Spruce Street and Highway 99W handles between 12,200 and 14,000 vehicles daily. Land uses within this segment include a mix of mostly older s,* ligle and multifamily residences, an older trailer park, and commercial uses. One of the apartments is the 26-i.Ait Village at Washington Square Apartments, owned and managed by Community Partners for Affordable Housing (CPAH). The property located immediately north the CPAH project is a stop on the local elen,entan school bus route. Pedestrians within the area use Hall Boulevard as a route to the Safeway grocery store and shopping center, located at the corner of Hall and Hibhw;iy 99W, and to the Wells Fargo Bank, located on Hall opposite the shopping center. Another major pedestrian destination is the Tri-Met bus stop on Highway 99W. The grant proposal addresses the problem of gaps in the sidewalks that cause safety problems for both pedestrians and vehicles. Although no pedestrians appear to have been hit so far, residents of the area report seeing many vehicle-pedestrian near misses along this stretch of Hall Blvd. The proposed project would fill three gaps in the sidewalk system. Commercial Street crosses under the Highway 99W overpass and provides a convenient walking route to the traditional downtown for neighborhood residents. The street also links the neighborhood to the downtown Tri-Met transit center, located on Commercial Street, one block south of Main Street. Many of the families within the neighborhood include school-aged children. The 84-unit, CPAH-owned Greenburg Oaks Apartments is located in the area. There are vehicle-pedestrian conflicts within the section of Commercial proposed for upgrading because of the narrow width and lack of sidewalks. The proposed project would alleviate the problem of unsafe pedestrian conditions by the installation of a sidewalk along one side of Commercial, between Lincoln and Main. The sidewalk would help retain neighborhood character and livability. It would provide a safe, secure, and convenient pedestrian route to downtown services, shopping opportunities, and transit facilities. In 2002, the City was awarded CDBG funds ($140,400) to partially finance the constuction and equipping of Bonita Park. Proposed facility improvements include a play structure, lawn area, and small basketball court. The project also includes the installation of a marked crosswalk on Bonita Road and a pedestrian-activiated illuminated traffic light. The new grant proposal requests funds for the installation of a covered picnic shelter, 3 picnic tables, and 2 portable ADA accessible toilets. The picnic shelter would be located in an attractive natural setting. It would be designed to accommodate the picnic tables and would provide a social gathering place for families. The shelter would provide shade and rain protection for park users, including the parents of children using the play structure, sited nearby. Maps showing the locations of the proposed projects are attached. Project proposals are due 10/1/02. City Finance Department review of the project budgets took place in August. Copies of the proposals are available in the City Recorder's office. OTHER ALTERNATIVES CONSIDERED None considered. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The sidewalk projects are consistent with Transportation and Traffic Goal #3, Strategy 3, "Encourage development of alternative modes" and the action plan "Focus efforts on improvements to provide connectivity for pedestrian and bicycle travel." The park project is consistent with Urban and Public Services, Parks and Greenways, Goal #2, "Open space and greenway areas are preserved and protected." and the action plan "Develop Bonita Park Phase I with a CDBG grant". ATTACHMENT LIST Attachment #1: A Resolution of the Tigard City Council Supporting Applications for Federal Assistance for Constructing Curb and Sidewalk Improvements on Hall Boulevard and Commercial Street and Improvements to a Neighborhood Park on Bonita Road, Each Located within Low-Moderate Income Areas of the City. Attachment #2: Project site maps FISCAL NOTES The total estimated cost of the Hall Boulevard Project sidewalk and curb improvements is $102,713. The amount of grant funds requested is $71,958. The balance of the funds would come from the City Street Fund ($12,036) and from in-kind contributions for design, construction management, and administrative overhead. The estimated cost of the Commercial Street project is $42,979 of which $21,040 would be charged to CDBG funding and $21,939 would be charged to City funding and in-kind contriglions. The City hard dollars ($13,776) would come from the City Street Fund. The estimated cost of the park improvements is $33,800. The grant amount requested is $25,000. A City hard dollar match of $6,150 would come from the Park SDC Fund. The balance of City funds would be in the form of in-kind contributions. Should any of the projects be selected for funding, the CDBG funds and local matches would be included in the future City budgets corresponding to the project year the grant funds would be available. i/citywide/sum/CDBG.2002.proj ects Attachment 2 LLd L-1 ~ Q2J£8 ~ Li, J u $ 4'; . U. y C 'n ~ ♦ !1~ 3n'd Hlt~B 0 _w, PQ` ro V, E 4 O I CT w y C UJ HALL BLV W 2 , HALL ro 02 4 v 4 ro 3n 60 3AV .1 ti ~ 4r A\ H106 m"~ d 4 as Z ♦ ~ G w .,ee QPC,~F~G e VO 0 e . . eR~ coin cla1 *1 C i t o f T i a r d' s G e o r a h i c I n f o r m a t i o n S s t e ® COMMERCIAL STREET SIDEWALK IMPROVEMENTS 0 , c;fy orr~sal~ e . w .e f-f aee mL 171253WHABfrd /V Rmulo1m 74t4GR9-= M1$ftw (SM)679-4171 a n~c ~nroausnon sYST°" ceoca~* B~~eT~ ~ ~ ~~nENY~ PARK I11flPR ♦ s e~AG~ y2~~ ~ gervice Kea ~ ~~y ParklmPfOVements ~d ~ ,t0p Fad SW BnNITARD C its' of TiE a~ ~*aa4 >.n<amsta"an `pe ° ~sa+rios'°'"s+os oa vented 5r,o t3ti~` SW II li AGENDA ITEM # 4.3 FOR AGENDA OF _September 24, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Adoption of SEIU-OPEU Local 503 Memorandum of Understanding Regarding Health Insurance Reopener j'~, PREPARED BY: Sandy Zodrow DEPT HEAD OK 101 VY! W04ITY MGR OK Honk VAM ISSUE BEFORE THE COUNCIL Should the Council adopt the negotiated Memorandum of Understanding regarding Article 12, BENEFITS, Section 2 of the SEIU-OPEU Local 503 Collective Bargaining Agreement, including new City maximum insurance contributions for July 1, 2002, and authorize the City Manager to sign STAFF RECOMMENDATION Approve the proposed Memorandum of Understanding and authorize the City Manager to sign INFORMATION SUMMARY As Council is aware, the City and OPEU have been in negotiations as a result of the health insurance reopener clause in the current collective bargaining agreement with OPEU for the last several months. We have visited with your Council on a number of occasions to update you on the status of these efforts. We received word the week of September 2"d that OPEU has agreed to the City's last offer, and that they will obtain their membership's ratification on September 120i. This settlement represents the same health insurance benefit which your Council recently approved for the Management Group Employees. This Memorandum includes new City maximum insurance contributions effective July 1 (for August 2002 premiums) and the continuation of a Health Plan Committee to review health insurance options and cost issues. OTHER ALTERNATIVES CONSIDERED Various options were discussed in the context of the collective bargaining process VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST Resolution Attachment A, Memorandum of Understanding FISCAL NOTES Funds are currently budgeted in all departments for health insurance premiums MOM MEMORANDUM TO: Sandy Zodrow, Human Resources Director FROM: Cathy Wheatley, City Recorder C5) RE: Resolution No. 02-56 and Attachment A - Memorandum of Understanding (Health Insurance Reopener) DATE: September 25, 2002 Sandy, attached is a certified copy of Resolution 02-56 with the originally signed Attachment A that was approved by the Tigard City Council at its September 24, 2002, regular Council meeting. The original is being provided to you for processing with original signatures. The final, signed agreement should be forwarded to the Records Division. Attachment I:\N0M\CATHY\MTG-DIS11020929 RES 02-56 - ATTACH A OPEU.DOC 1101-~~~011 Elm AGENDA ITEM # -4- FOR AGENDA OF 9-24-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Amendment to the Joint Funding_ Agreement: Integrated Water Resource Management (IWRM) Water Supply Feasibility Study PREPARED BY: Ed Wegner DEPT HEAD OK 4'V CITY MGR OKe j3LWP41p~ ISSUE BEFORE THE COUNCIL Amendment to the Joint Funding Agreement amending the City's continued participation in the existing joint funding agreement governing the IWRM Water Supply Feasibility Study to revise the scope of work tasks and increase the City's cost share for the study from $151,587 to an estimated $232,318. STAFF RECOMMENDATION Staff recommends authorizing the City Manager to sign the agreement amending the existing contract governing the IWRM Water Supply Feasibility Study revising the scope of works tasks and increasing the City's cost share from $151,587 to an estimated $232,318. INFORMATION SUMMARY The City of Tigard is one of eleven (11) partners undertaking the IWRM Water Supply Feasibility Study. The purpose of the feasibility study is to examine alternative approaches to increasing the water supply in the basin. From the onset of the project it was anticipated that the Bureau of Reclamation (BOR) would complete a substantial part of this study in-house. The partners have been informed that BOR funding has been cut and they cannot complete their portion of the work. To keep the project on track the project managing partner, Clean Water Services has proposed the attached amendment. The amendment will provide funding to either pay the BOR to complete their portion of the work or with their consent, shift the work to a private consultant. The amendment also will allow funding of several other components of the work that have developed since the project commenced. CWS staff is pursuing the option of receiving credit for this work against future BOR funding for the project. OTHER ALTERNATIVES CONSIDERED If the City were to choose not to amend the agreement our position as a partner in the project would change, likely leading to our loss of ability to obtain water rights in the project. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Completing the IWRM Water Supply Feasibility Study is the primary strategy for the goal stated in "Tigard beyond Tomorrow" addressing development of a long term source of water for the community. 11 11111 1111011111111 ATTACHMENT LIST 1. Amendment to Joint funding Agreement FISCAL NOTES Total cost to the City if all changes currently identified in the amendment were to be completed will be $80,731 which will be funded by the Water CIP fund. MEMORANDUM TO: Dennis Koellermeier, Assistant Public Works Director FROM: Cathy Wheatley, City Recorde RE: Joint Funding Agreement - IWRM Water Supply Feasibility Study. DATE: September 25, 2002 Dennis, attached is the originally signed agreement referenced above. This was approved by the Tigard City Council at its September 24, 2002, regular Council meeting. The original is being provided to you for processing with original signatures. The final, signed agreement should be forwarded to the Records Division. Attachment 1AA0NRCATHY\MTG-DIST\020924 JT AGMT - IWRM WATERR SUPPLY STUDY.DOC Attachment #I JWC Feasibility Study Amendment FIRST AMENDMENT TO JOINT FUNDING AGREEMENT FOR IWRM WATER SUPPLY FEASIBILITY STUDY This Amendment, dated , 2002, is between Clean Water Services ("District"- formerly known as Unified Sewerage Agency) a county service district formed by authority of ORS 451, The Tualatin Valley Water District, a domestic water district formed by authority of ORS 264 and the cities of Hillsboro, Beaverton, Forest Grove, Tigard, Sherwood, Tualatin, North Plains, Cornelius and Banks, all municipal corporations of the State of Oregon (Partners) and amends the parties Joint Funding Agreement - IWRM Water Supply Feasibility Study dated June 20, 2001 ("Joint Funding Agreement"). RECITALS: 1. The parties previously entered into the Joint Funding Agreement under which the parties agreed to jointly fund a study of the feasibility of alternative approaches to increasing the water supply, as well as the `no action alternative". 2. The parties now wish to amend the Joint Funding Agreement in order to fund additional Study tasks to complete the Water Supply Feasibility Study. TERMS AND CONDITIONS 1. From the effective date of the Amendment, Partners shall compensate District for each party's share of the cost of the Study as provided in Section 2 of the Agreement. A revised payment schedule is included as Exhibit B. Total payment to District for compensation for services provided during fiscal year 2002- 2003 shall not exceed $1,237,400. 2. Section 4 is amended as follows: "$734,000" is changed to "$1,237,400". 3. Exhibit A of the Joint Funding Agreement is amended as provided in Exhibit A of this Amendment. 4. This Amendment shall be effective upon signing of all parties. 5. Except as amended herein, the initial Joint Funding Agreement shall remain in full force and effect. Page 1 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study N I Imi s Attachment #1 JWC Feasibility Study Amendment The above is hereby agreed to by the parties and executed by the duly authorized representative below: CLEAN WATER SERVICES APPROVED AS TO FORM: By: By: District General Counsel Date: TUALATIN VALLEY WATER DISTRICT APROVED AS TO FORM: By: By: Attorney Date: CITY OF HILLSBORO APPROVED AS TO FORM: By: By: Attorney Date: CITY OF BEAVERTON APPROVED AS TO FORM: By: By: Attorney Date: CITY OF FOREST GROVE: APPROVED AS TO FORM: By: By: Attorney Date: Page 2 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study Attachment #1 JWC Feasibility Study Amendment CITY OF TIGARD APPROVED AS TO FORM: By: 'f! By: Attorney Date CITY OF SHERWOOD APPROVED AS TO FORM: By: By: Attorney Date: CITY OF TUALATIN APPROVED AS TO FORM: By: By: Attorney Date: CITY OF NORTH PLAINS APPROVED AS TO FORM: By: By: Attorney Date: CITY OF CORNELIUS APPROVED AS TO FORM: By: By: Attorney Date: CITY OF BANKS APPROVED AS TO FORM: By: _ By: Attorney Date: Page 3 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study Attachment #1 JWC Feasibility Study Amendment Exhibit A (First Amendment) TUALATIN BASIN WATER SUPPLY FEASIBILITY STUDY Scope of Work Tasks (Revised and additional Tasks) August 16, 2002 Task 400 - Economics 1. Conduct Principles and Guidelines for National Economic Development benefits-cost analysis 2. Conduct Principles and Guidelines for Regional Economic Development benefits-cost analysis 3. Conduct Repayment Analysis 4. Write Economic affected environment 5. Conduct impact analysis 6. Revise economic input in response to comments Task 900 - Social and Environmental Justice 1. Affected Environmental/Existing conditions 2. Environmental Consequences/Impact Analysis 3. Review drafts and respond to comments Task 1200 - Cultural Resources 1. Conduct background research/initial information gathering. 2. Conduct data collection/file search. 3. Draft affected environment section. 4. Evaluate alternatives/draft environmental consequences section. 5. Consult with SHPO. 6. Consult with Native Americans. 7. Attend team meetings. 8. Review and revise drafts. 9. Respond to public comments. 10. Conduct site visit to project area. Page 4 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study i Attachment #1 JWC Feasibility Study Amendment Task 1300 - Resources Management (Project Management) 1. Coordinate with BOR management and staff on federa. funding process and review of tasks. 2. Coordinate and administer governmental affairs contractor for the federal funding process. 3. Develop action plan for seeking congressional appropriations and federal agency grant processes. Task 1400 - Sain Creek Tunnel Analysis (new task) 1. Gather and review technical information on the geologic and seimsicity in the area of the tunnel. 2. Assess potential water yield and its impact on reservoir filling. Describe tunnel hydrology and operational parameters. 3. Evaluate the potential of hydropower benefits of alternative tunnel configurations. 4. Evaluate daily streamflows in upper watershed, including quantifying the flood control benefit of the tunnel. Task 1500 - Climate Change Survey for Water Demands (new task) 1. Evaluate climate changes models and determine potential general climate change trend. 2. Based on climate change information, determine impacts to streamflows and current hydrology.. 3. Evaluate and review water supply impacts from climate-altered streamflows. 4. Summarize the climate change elements as related to water demand and present management implications. Page 5 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study I MIS AGENDA ITEM # FOR AGENDA OF 9-24-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TI'T'LE Joint Water Commission Agreement - Raw Water Pipeline Alternatives Analysis Study PREPARED BY: Ed Wegner DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council authorize the City Manager to sign an agreement with the Joint Water Commission (JWC) to begin the engineering project to construct a raw water pipeline which will connect Henry Hagg Lake with JWC Treatment Plant. STAFF RECONIMENDATION Staff recommends that the City Council authorize the City Manager to sign the agreement and process any change orders up to the limits established by City Ordinance. INFORMATION SUMMARY Tigard has been invited to participate with the JWC capital improvement project which will provide additional capacity to the system. This project will be to evaluate and determine a preferred alignment of a large diameter raw water pipeline from Scoggins Dam to the JWC Water Treatment Plant located on the Tualatin River south of the City of Forest Grove. The raw water pipeline project has an estimated cost of $32,700,000 and will be completed by 2008. The study will include public involvement, environmental assessments, construction issues and cost comparisons. If Tigard continues to remain a partner in the project, Tigard will have the opportunity to join the JWC on a limited basis and later on with some level of water rights associated with the project. These actions will be known and committed to in an agreement prior to the next engineering and construction contract, anticipated in approximately one year. OTHER ALTERNATIVES CONSIDERED Discontinue participation with this project at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Tigard Beyond Tomorrow, Urban and Public Services Goal #I - Water states "actively participate in regional development of drinking water sources" ATTACHMENT LIST o Joint Funding Agreement Excerpt - JWC CIP Plan FISCAL NOTES Tigard's share of this project is estimated to be $75,510. I MEMORANDUM TO: Dennis Koellermeier, Assistant Public Works Director CA-j FROM: Cathy Wheatley, City Recorder RE: Joint Funding Agreement - Raw Water Pipeline Alternatives Analysis Study DATE: September 25, 2002 Dennis, attached is the originally signed agreement referenced above. This was approved by the Tigard City Council at its September 24, 2002, regular Council meeting. The original is being provided to you for processing with original signatures. The final, signed agreement should be forwarded to the Records Division. Attachment L\ADM\CATHY\MTG-DIST\020824 JT AGMT - RAW WATER PIPELINE.DOC 7~ Attachment #1 JWC Funding Agreement JOINT FUNDING AGREEMENT RAW WATER PIPELINE ALTERNATIVES ANALYSIS STUDY This Agreement, dated , 2002, is between the Hillsboro - Forest Grove -Beaverton - Tualatin Valley Water District Joint Water Commission (JWC), an intergovernmental agreement formed under the provisions of ORS 190.003ORS 190, the Cities of Beaverton, Forest Grove, Hillsboro, and Tigard, all municipal corporations of the State of Oregon and Tualatin Valley Water District, a domestic water supply district organized under ORS Chapter 264, and Clean Water Services, a county services district formed by authority of ORS 451. RECITALS I . The parties acknowledge that new water sources, the efficient use of water, and the protection of water quality will be necessary in order to meet the needs of domestic, commercial, industrial, and agricultural users within the Tualatin Basin, as well as water quality and quantity needs of the Tualatin River; 2. The parties wish to, enter into an agreement under which the parties shall jointly fund a study of feasibility for a raw water pipeline from Scoggins Dam to the JWC water treatment plant that will increases the efficient use of the existing water in Henry Hagg Lake, will transport future expanded water available in Hagg Lake should it be expanded, and increase the raw water quality of Hagg Lake to the JWC water treatment plant by reducing turbidity, potential to stream pollution from agricultural or industrial runoff, accidental release of chemicals and/or acts of terror. 3. The parties hereto have the authority to enter into this agreement pursuant to their agency's applicable rules and regulations. TERMS AND CONDITIONS 1. Project Description This phase of the project will be to evaluate and determine a preferred alignment of a large diameter raw water pipeline from Scoggins Dam to the JWC water treatment plant located on the Tualatin River south of the City of Forest Grove. The study will include public involvement, environmental assessments, construction issues, and cost caparison of various routes. The result of the study is to determine a preferred alignment route, pipeline(s) size (s), potential partners who may move forward with the design and construction of the project and determine the necessary permits associated with the project. The project team will also do enough preliminary work to identify issues that need to be considered during the design phase to ensure that the line can be extended into the east Hillsboro area where a second water treatment plant may be located someday. The study shall identify issues associated with the connection of the pipeline to the Scoggins Dam facility and to the JWC water treatment plant process line. Attachment #t JWC Funding Agreement 2. Cost Share Each party's share of the cost of the study shall be proportional to the amount of water to be transported from Henry Hagg Lake to the JWC water treatment plant after a Scoggins Dam raise. The cost for each party shall be equal to the percentage indicated below: FY 02-03 RAW WATER PIPELINE PROJECT AGENCY PARTICIPATION AGENCY EXISTING PROPOSED TOTAL ACRE FEET % OF PIPE COST ACRE FEET ACRE FUT ACRE FEET PIPED CAPACITY Beaverton 4,000 3,600 7,600 7,600 13.42 $60,390.00 CWS 12,618 15,000 27,618 15,000 26.5 $119,250.00 Forest Grove 4,500 900 5,400 5,400 9.54 $42,930.00 Hillsboro 5,000 4,600 9,600 9,600 16.98 $76,410.00 Tigard 0 9,500 9,500 9,500 16.78 $75,510.00 TVWD 0 9,500 91500 91500 16.78 $75,510.00 TOTALS 26,118 43,100 69,218 56,600 100% $450,000.00 The size and scope of this project is dependent on the expansion of Henry Hagg Lake and other potential owner(s) of the increased water that the expansion would create. Therefore the actual amount and percentage of final cost of the project, after this initial study, will be determined by overall ownership is the raw water systems and the actual number of parties who may participate in the project as determined under a separate or supplemental agreement. 3. Project Management The parties agree that the JWC shall be the Project Manager for the study, and shall seek and retain such contracted services as may, from time to time, be necessary to carry out the work of the study. JWC will seek and retain such services through a Request for Proposals process. A draft scope of work for the study is included as Exhibit A. JWC shall pay such bills and invoices as may be deemed proper and appropriate and upon payment thereof shall deliver invoices to the parties to this agreement in the applicable percentages as set forth in section 2 above. Each party shall pay such invoice(s) within thirty (30) days of receipt and shall pay such invoice even if there is a question to resolve with JWC. All questions that cannot be resolved between a party and JWC shall be submitted to all the parties to this agreement for resolution. 4. Voluntary Termination of Party Except as otherwise indicated in this section, no party may terminate its rights and obligations under this agreement, except for breach of this agreement or upon payment of its allocated share as set forth in Section 2, or until the study is completed, which ever occurs first. A party may terminate its rights and ---Wmcmffi~ Mims 111111111 Attachment #t JWC Funding Agreement obligations if another party to this agreement agrees to assume the party's rights and obligations and the other parties approve such termination. No transfer of rights or obligations under this section shall include a profit to any party. 5. Amendments This agreement may be amended if each party concurs in the proposal. Such amendment must be in writing and signed by an authorized representative of all parties and approved by the JWC. 6. Assignment No party shall have the right to assign its interest in this agreement (or any portion thereof) without prior written consent of all others parties and approval of the JWC. 7. Severability In case one or more of the provisions contained herein should be held invalid, illegal, or unenforceable in any respect, validity, legality and enforceability of the remaining provisions contained shall not in any way be effected or implied thereby. 8. Notices Any notice deemed necessary by the project manager or by any representative party shall be given in writing to the designees of each party by either hand delivery or by United States Mail, first class postage prepaid or by e-mail if return is acknowledged. 9. Attorney Fees If any dispute should arise under this agreement the prevailing party/parties shall be entitled to such reasonable attorneys fees as may be awarded by any trial court or arbitrator and including any appeal therefrom. 10. Binding Effect and Indemnity All obligations undertaken in the course of the project by the JWC with any third party contractor shall be deemed to be the joint obligation of all parties. For all other acts or omissions each party hereto agrees to indemnity the pther, their governing bodies, officers, agents, employees, and consultants from and against all claims, demands, penalties, and such causes of action of any kind or character, including the cost of defense and attorney fees, arising in favor of any person or entity on account of personal injury, death, or damage to property resulting from the sole negligent acts or omissions of the entity or one under its control. Attachment #1 JWC Funding Agreement 11. Authorship; Legal Review This agreement shall not be construed for or against any party by reason of the authorship or alleged authorship of any provision. Each party is encouraged to obtain the advice of legal counsel before signing this agt erent. 12. Signature Page City of Beaverton City of Tigard By: By: City of Forest Grove Tual tin Valley Water rict By: By: City of Hillsboro Utilities Commission Clean Water Services By: By: Hillsboro - Forest Grove - Beaverton- Tualatin Valley Water District Joint Water Commission By: Would Attacitment #2 JWC Funding Agreement r ssnxt - •ti-7. ~ti rr ~ •i k ~ l•i•~Y.' a~ , ,J,~.yA~'i.i t • I" -fly _ -':r~+"' at i j 40-Yeas- Capital rx~_ -r Improven-ient Plan -=r-V{y June 2002 _ t i i i Prepared by: Economic and Engineering Services, Inc. 111 SW 5t" Avenue, Suite 1670 Portland OR. 97204 3.2 Existing and Future Demands Provided in Table 3-3 are the demand projections for the various participants of the JWC. These projections are based on demand forecast as provided by each participant. Table 3-3 Joint Water Commission Peak Day Demands (mad) Entity 2000 2005 2010 2020 2040 Forest Grove 4.62 5.54 6.60 8.52 11.62 TVWD 6.00 9.00 20.00 30.00 30.00 Beaverton 16.17 17.93 19.67 22.27 26.01 Hillsboro 17.90 31.90 46.33 46.90 54.70---- Total JWC - - :Tigard Others---- - - - - - - 44.69 The numbers shown reflect the individual demands of each participant with respect to the needs supplies from the JWC and its production facilities. As shown, peak day demands are expected to more than double by Year 2020 and grow to as much as 120 MGD over the next forty years. Accordingly, this demand will establish the basis for capital improvement planning over that same period, resulting in substantial need for improvements in raw water storage and conveyance, treatment, and finished water storage and transmission. A summary of the demand projections is shown graphically in Exhibit 3-1. 3.2.1 Raw Water Storage and Conveyance Needs Sufficient raw water storage is a critical factor in meeting peak day demands in the summer time. The JWC now relies on a 180-day summertime planning period (May 15 - November 15) in which its members expect to use approximately 62.5% of annual water demand. Under present projections, the members of the JWC are expected to exceed current available raw water holdings by the year 2008, at which time summer time demands will increase beyond net available water in both Barney and Scoggins reservoirs. e.4timate, however, does not include.an accqusating far the losses associated' with the "cell for and release' of raw water from.either storage facility. Here, "blow-by-" and "in- lan't" Loss may 'aas nick as',96%, raw water loss from both Barney and Scoggins reservoirs (on average) over the summer time' period. Hence, the need for future additional raw water quantities is relatively critical. That need, however, is offset by additional "natural flow" volumes that are annually available during the early and latter portions of the summer time water supply season. Because of that fact, it is difficult to estimate a relatively accurate time for which additional raw water may be needed. Nevertheless, a reasonable estimate under current knowledge would suggest that substantial additional raw water sources would need to be in place by 2008-2012. A summary of those estimates is shown in Exhibit 3-2. In addition, the JWC will need to address the losses posed by "blow-by", and "ill-plant" operation by constructing a new raw Vtiter. liapplirie' fri S.1-i f . 8 reservoir to 'the okhAing freatn" t pl'ant...Tliis,. new pipeline could also b-6 used. to serve raw ..water into locations to the. .gast, ,in the.:area. 'on the southeastern side cif the City olt§ipr4tr: sgcaus~ tr-e~}taz®t~t tplant wm~ ltt be Tcc ted ; , ° . ~e,~v .p~pelane woiadd also so e any conveyance prnbletns. assoclabed with, ws ~n tlie`;.Nik1`oti fiver 3.2.2 Water Treatment Needs The existing water JWC treatment plant is rated for a firm capacity of 60 MGD and limited peak period output of 70 MGD. As demands on the system, the need for additional treatment will increase accordingly. Present day projections indicated an immediate need for additional treatment capacity. Build out of the plant is expected to occur. under a series of phased expansion. The first would increase the existing plant capacity by 20 or 30 MGD, resulting in a peak capacity between 80 and 100 MGD. Subsequent improvements would depend on the availability of additional summer raw water sources. The proposed treatment plant upgrades as compared to projected demand is shown in Exhibit 3-3. If added raw water becomes available (e.g. expansion of Scoggins Reservoir), then two options will need to be' considered under the next round of treatment plant expansions: (1) build the remaining treatment plant expansion at the existing plant location or (2) site and construct a second, separate treatment plant. The first option would see an additional 100 MGD capacity being added to the existing treatment plant, giving it an ultimate capacity between 160 and 180 MGD. Questions, however, remain as to whether or not there is adequate room and/br land available at the existing location to complete this option. Alternatively, a second treatment plant could be built that offers the added advantage of a separate facility (i.e. reduced vulnerability) that could be located to the east, near the southwestern portion of the City of Hillsboro. The latter option would be made available as part of construction of an extended raw water pipeline from Scoggins. AGENDA ITEM # rA 0. . FOR AGENDA OF September 24, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Rejection of Bid Proposals for the Construction of Embedded Crosswalk Lighting System on Bonita Road at Milton Court PREPARED BY:_ _ Vannie NMMen DEPT HEAD OK: A.P. Duenas CITY MGR OK: laa Monahan ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board reject all bid proposals for the construction of Embedded Crosswalk Lighting System on Bonita Road (at Milton Court)? STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board, by motion, reject all bid proposals for the construction of Embedded Crosswalk Lighting System on Bonita Road (at Milton Court). INFORMATION SUMMARY In FY 1999-2000, the Capital Improvement Program proposed a pilot program to install embedded crosswalk lighting systems at several locations in the City. Since then, four crosswalk lighting systems have been installed at Walnut Street (at Grant Avenue), 1215` Avenue (at Katherine/Lynn Street), 12151 Avenue (at Springwood Drive) and Main Street (at existing bridge). Installation of crosswalk lighting systems at these locations has proved effective in protecting pedestrians from oncoming two-way traffic while crossing at the intersections. So far, the crosswalks have been widely used by students as well as the local community. The project was advertised for bids on August 26, 2002. The bid opening was conducted on September 9, 2002 and the bid results are: Electrical Construction Albany, OR $55,735.00 R.J. Rouse Electric Tualatin, OR $56,400.00 Highlite Construction Brush Prairie, WA $65,295.39 a All Concrete Specialties Vancouver, WA $78,964.00 Colvico Spokane, WA $92,498.00 Engineer's Estimate $42,000 The low bid from Electrical Construction is significantly higher than the Engineer's Estimate by approximately i $13, 800. Bid item "Embedded Crosswalk Lighting System" was bid at 165% higher than the City's estimated cost for the materials. This item involves furnishing and installation of all electrical items associated with the construction of crosswalk lights of the project. Staff feels that the Contractor has excessively marked up the price of the lighting system, which is typically bid at 100% higher than the cost of materials. Since the project was bid extremely high, staff recommends rejection of the bids. Upon approval of rejection of these bid proposals, staff intends to re-bid the project in the spring next year. Bidding in the spring should provide better competition and hopefully much lower bids. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Project location map FISCAL NOTES This project is funded from the State Gas Tax fund in the amount of $25,000 in the FY 2002-03 CIP Embedded Crosswalk Lights and in the amount of $140,400 in the Park SDC for the Bonita Park project. lAdtyW de\sum~agenda summary for crosswalk Ilghtlng on bonlla rd.doc Nil limillm a BONITA ROAD EMBEDDED CROSSWALK LIGHTING INSTALLATION AT MILTON COURT t FAN 8OWA RO AIARA CT ~ 1 1 ~ `11 1 m I PM ECT LOCA MW 1 1 1 i i VICINITY MAP AGENDA ITEM # FOR AGENDA OF 9/24/02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE _ Council recognition of Coe Manufacturing for providing private property to build "Potso Dog ,Park". PREPARED BY: Dan Plaza DEPT HEAD OK CITY MGR OKG A~' ISSUE BEFORE THE COUNCIL City Council is being asked to extend the City's appreciation, by way of a Resolution, to Coe Manufacturing for allowing the City to build a dog park on Coe Manufacturing's property. This has been an excellent example of the spirit of a public-private partnership. STAFF RECOMMENDATION Staff recommends that City Council adopt the Resolution recognizing Coe Manufacturing for providing four-acres of land at their Tigard facility to build "Potso Dog Park". INFORMATION SUMMARY The Dog Park Committee has been functioning for over two-years. Their primary focus has been to promote the creation of dog parks within the City of Tigard. Their efforts pertaining to the public-private partnership between the City and Coe Manufacturing were exemplary. They contacted Mr. Alan Knokey, General Manager and Vice- President of Sales, to explore the idea of locating a dog park on approximately four-acres of Coe Manufacturing property. Mr. Knokey was supportive and cooperative and worked closely with committee members and City staff. The project required a Conditional Use Pemut, which was secured on April 29, 2002. The groundbreaking ceremony was held on May 16. Construction began in late June and Potso Dog Park was opened to the public on July 20. The new Dog Park will help meet the outdoor recreation needs of Tigards's dog owners as it provides an off-leash area where dogs can run in a safe environment. OTHER ALTERNATIVES CONSIDERED n/a VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Urban and Public Services, Recreation #1, "providing opportunities for the Tigard community." Parks and Greenways #2, Strategy, "acquire and develop park land." a ATTACHMENT LIST RESOLUTION recognizing Coe Manufacturing for providing four-acres of land at their Tigard facility to build "Potso Dog Park". FISCAL NOTES The 10-year lease agreement between the City and Coe Manufacturing does not include any monetary rent for use of the four-acres and 16 parking spaces. e Agenda Item No.: 6 Meeting of: September 24, 2002 Packet Materials for Local Contract Review Board to Consider Award of the Construction Manager/ General Contractor Contract for the New Library Project will be available in hard copy on Friday, September 20, 2002 and will be delivered to City Council in their Friday mail packet Contact the City Recorder's Office at 503-639-4171 for more information IRWIN AGENDA ITEM # Gd FOR AGENDA OF September 24, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Award of the Construction Manager/General Contractor Contract for the New Tigard Library Projec PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City enter into a contract with Hoffman Construction Company to provide Construction Manager/General Contractor (CM/GC) Services for the new library project? STAFF RECOMMENDATION That the Local Contract Review Board, by motion, approve award of a contract with Hoffman Construction Company and authorize the City Manager to sign the contract. INFORMATION SUMMARY At a City Council meeting on July 23, 2002, the Local Contract Review Board (LCRB) conducted a public hearing to hear findings justifying procurement of the New Tigard Library construction using the Construction Manager/General Contractor (CM/GC) competitive selection process. Following the hearing, the LCRB passed LCRB Resolution No. 02-01 authorizing the CM/GC process for use on the New Library Project. Request for Proposals (RFP) for CM/GC services on the New Tigard Library Project was advertised in the Daily Journal of Commerce on August 6, 2002 and in the Tigard Times on August 8, 2002 with a proposal submittal date of August 28, 2002. Ten firms responded to the RFP. After thorough review of all proposals, five firms were selected for interview as the next step in the selection process. The firms to be interviewed were determined by evaluating the qualifications and experience of each firm as described in its proposal together with the proposed fees for the project. Evaluation of experience included the general experience of the firm, specific experience in CM/GC projects, the firm's specific experience with libraries, and the qualifications of the project team to be assigned to the project. Each firm submitted a fee as a percentage of the estimated { Guaranteed Maximum Price (GMP) of $8,450,000 for construction of the library. The five firms invited for interview are: i Hoffman Construction Company Lease Crutcher Lewis, LLC Baugh Skanska, Inc. Emerick Construction Co. Turner Construction Company The firms to be interviewed were asked to respond in writing to a series of written questions, which included project staffing and estimated general conditions charges. The final selection was based on the responses to the written questions, and the interviews conducted with the firms. After extensive review of the credentials and strengths of the five firms taking into consideration the written responses and the interview results, the Selection Committee selected Hoffman Construction Company as the C1WGC contractor for the new Library Project. Award of the contract would allow the contractor to enter into the design process early enough to provide preconstruction services during the schematic design phase of the project. The contractor would be paid a fee equivalent to 2.95 percent of the estimated GMP ($8,450,000) for the project. At some point between completion of design development and 50 percent construction documents preparation, the contractor is expected to provide a GMP to construct the project. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The design and construction of the new Tigard Library supports the Tigard Beyond Tomorrow Urban & Public Services, Goal #3 - Adequate facilities are available for efficient deli ✓ery of life-long learning programs and services for all ages. ATTACHMENT LIST LCRB Resolution No. 02-01 dated July 23, 2002 FISCAL NOTES Funding for this contract is authorized under the FY 2002-03 Capital Improvement Program under the City Facilities System Program. There is sufficient funding allocated in the Facility Fund for the contract award. 1:%CM/W4eZtwn%g"a Item Sm nary Sheaf for Ubrwy Projea CWGC ConhaMdoe LOCAL CtbN'1 RACT REVIEW BOARD CITY WF TIGARD, OREGON RES011LU'XION NO.02-j[2L A RESOLUTION TO APPROVE fINDINGS FOR AN EXEMPTION FROM THE COMPETITIVE BIDDING REQUIRERd1ELNT IN ACCORDANCE WITH CITY OF TIGARD LOCAL CONTRACT REVIEW BOARrD ADMINISTRATIVE RULE 35.010 TO QUALIFY THE CONSTRUCTION OF THE NEW TIG_.4[ZD LIBRARY AS A CONSTRUCTION MANAGRR/ GENERAL CONTRACTOR CONTRAC-T, WHEREAS, on May 21, 2002, the voters approved a general obligation bond issue for the construction of a new city library; and WHEREAS, on May 28, 2002, City Couzrcil approved Ordinance No. 02-21 to allow Construction Manager/General Contractor contracts upoon approval of certain findings at a public hearing; and WHEREAS, on July 23, 2002,,City Counc zil, acting as the Local Contract Review Board, conducted a public hearing to take comments on draft findings as required by Administrative Rule 35.010; and WHEREAS, City Council finds that the construction of the new city library may be best accomplished through a Construction Manager/General Conaraetor contract. NOW, THEREFORE, BE IT RE SOLVED-* by the Tigard City Council, acting as the Local Contract Review Board, that: SECTION 1: The findings shown in Auaachmcnt A are hereby approved. SECTION 2: The New Tigard Library coenstruction is hereby exempted from the competitive bidding process and qualifies for procurement as a Construction Manager/General Contractor contract through the comp=titive proposal process. NE(:I'ION 3: This resolution is effective mmediately upon passage. a~ PASSED: This day of Aj 0" 2002. cal Contrac Re 'e and Chair - City of Tigard 17`71- ATTEST: City Recorder - City of Tigard C:IWINDOWS%TEMMESOLUTION APPROVING THE CM-GC PROCE=SS.DOc LOCAL CONTRACT REVIEW BOARD RESOCLUTION NO. 02 -j 2j Page 1 CITY OF TIGARD NEW LIBRARY PROJECT FINDINGS FOR AN EXEMPTION FRO-N THE COMPETITIVE BIDDING REQUIRE a4ENT The New Tigard Library Project is proposed for construction through the Construction Manager/General Contractor competitive selection process. The followin= are: findings for an exemption from the competitive bidding requirement in accordance with 1_-,ocal Contract Review Board Administrative Rule 35.010. Finding: It is unlikely that such exemption will encourage favoritism sur smbstantially diminish competition for the contract. Discussion: The CM/GC is selected through a competitive selection procc,ss to provide both construction management and general contracting services. No reduction cefeompetition is expected since the proposed process is open to the same contractors that vwoul;d have participated in the traditional low bid method. Uniform evaluation criteria will be usek in- the selection of the CM/GC firm, and the construction work elements will be subcontracted amrd procured through open bids managed by the CM/GC. Finding: The awarding of a CM/GC contract pursuant to the exemptzion will result in substantial cost savings to the City. Discussion: Substantial cost savings are expected through adoption of th=CM/GC process. The following are the reasons supporting the expectation that substantial cost savings would be realized: v This method has the potential for achieving significant cost savings tL--nomgh early involvement of the contractor in the design phase of the project. By h_avirng the contractor available in the early stages of the design, the contractor would be ab-lefm review the design, propose cost saving revisions, and ensure the constructability of the paroject so that costly change orders are less likely. Construction of the library involves a wide range of construction eler-nents ranging from the various building trades to public street improvements. Cost saving areercpected from the CM/GC being able to separately contract for each of the elements. The CM/GC method avoids the cost in time and money involved in rebidding of the project, should bids come in higher than expected. A traditional bid process runs the risk of obtaining bids that exceed the project budget. In the CM/GC project delivery r--method, construction costs are determined at an earlier time and changes to the design and scmpe of the project necessary to meet the project budget are more easily achieved. I.%EnWGu6WOrmy PM.Ki nadrMt A-Fkd p.E0e ATTACHMENT A AGENDA ITEM # FOR AGENDA OF Member 24, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Update on the Washington County-Event Complex Measure PREPARED BY: Bill Monahan DEPT HEAD OK j ZJM- -CITY MGR OK ISSUE BEFORE THE COUNCIL Hear a presentation by Washington County Fair Director on the Event Center Capital Improvement Proposal which is on the November, 2002 ballot. STAFF RECOMMENDATION Staff recommends that the City Council meet with the Washington County Fair Director and hear the details of the capital improvement proposal. INFORMATION SUNIMARY Washington County Fair Director Don Hillman will present details on the capital improvement proposal which the Washington County Commissioners have placed on the November, 2002 ballot. The measure would authorize $40 million in general obligation bonds at a proposed tax rate of $.095 per $1,000 assessed value. Funds would be used to build a new main exposition hall, an exposition annex, and an arena/amphitheater. OTHER ALTERNATIVES CONSIDERED Do not hear the presentation. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The county fairgrounds are not within the City of Tigard. ATTACHMENT LIST Materials presented to the Washington County Board of Commissioners on June 25, 2002: Attachment 1 - Event Center Capital Improvement Proposal Attachment 2 - Event Center Ballot Title Attachment 3 - Event Center Explanatory Statement Attachment 4 - County event center web page materials FISCAL NOTES None to the City, if passed, property owners would be impacted by $.095 per $1,000 valuation. 1:%ADM\CITY COUNCIMOUNCIL AGENDA ITEM SUMMARIESMA COUNTY EVENT CENTER MEASURE.DOC lip v Located on the existing County Fairgrounds and adjacent public land, the Event Center would be a year-round facility. It would host consumer events such as car, electronics and home & garden shows, business trade shows and meetings, job fairs, graduations, the Fair, concerts, conferences ` y and other community gatherings. The architectural concept below looks south through the Commons Area, past the Main Exposition Hall to the current Max Station. z' T . _ .ti._-.sue..:-T~_ a~iH ~t ~ li~' ~ { K ~1 ~ - i l 1 rt 7^, t 1 - While no final decisions have been made, the preliminary L 7~~'Q concept includes: PM1,6AIJO-HILLi6 1-0-0 1~1 1 1. Main Exposition Hall: 86,000 square feet of dividable floor space. i,~ AIRPUffr COR.NELLRM\ 2. Exposition Annex: 50,000 square feet of dividable floor, space:--- Connects to Main Hall. TEL' - 3. Arena/Amphitheater: Grandstand seating for approximately " 4 T 2,500. Capacity for 3,000 additional seats on the arena floor. + t9 4. Commons Area: 125,000 square feet of outdoor community greenspace. 5. Parking: 3,300 parking spots in adjacent lots. ' I . H~ 'may 6. MAX Station Walkway: A covered walkway connecting the } I INIFlINHB MAX station to the Event Center. Wi=t t----► c F -t 1 l-~.1-►,. - 7. Existing Fair Facilities: Limited rehabilitation of some buildings v_*_+ would occur. 5 • Estimated construction costs for the Event Center are $40 million: t • These costs would be paid with 20-year general obligation bonds. The estimated property tax cost would be 91hQ per r 1-- $1,000 of assessed value. • The owner of a typical home with an assessed value of $ t5li,tq+vvq~+~ ±v e would pay $15 the first year. This annual payment is expected to + c+L•O` decrease over the life of the bonds. s?RgT • The Event Center is projected to produce enough revenue to- y (Preliminary Concept) its operating costs. GNS~1`SSpt~ON • This proposal will come before County voters on the November 2002 ballot. For more information, visit Washington County's Web site: ww. .co.washoogton.or.usAEventsCenter Attachment 1 WASHINGTON COUNTY OREGON Event Center Capital Improvement Proposal Prepared for the Washington County Board of Commissioners Submitted by Charles D. Cameron County Administrator Washington County June 25, 2002 Table of Contents Executive Summary ..........................................................................2 Project Overview .............................................................................3 Capital Cost Estimate .......................................................................4 Operating Cost Estimate 5 Fiscal Impact ..................................................................................7 Proposed Schedule ............................................................................9 2 Executive Surmriaq This report provides the Washington County Board of Commissioners with information regarding a proposed $40,000,000 November 2002 general obligation bond measure to fund the capital costs of an Event Center on public land at the current Washington County Fairgrounds site. An Event Center Task Force comprised of business, citizen, elected and appointed leaders recommends this measure, with a projected rate of $.095 per $1,000 assessed valuation. This equates to $15.01 in additional property taxes in the levy's first year (2003) for the owner of a typical home with an assessed value of $158,000. This proposal includes thxee main new facilities in Washington County to grow the exposition, entertainment and recreation industries in the county: 1) A Main Exposition Hall 2) An Exposition Annex 3) An Arena/Amphitheater Additional improvements would include an adjacent Commons Area, approximately 3,300 improved parking spaces for visitors and exhibitors, and stables with auction and show rings. 3 Project Overview The proposed Washington County Event Center would be a group of facilities designed to attract exposition, entertainment and recreational events on a year-round basis. Located on the existing County Fairgrounds and adjacent public land, the facilities would provide exhibit space for a variety of shows, including car, boat, home and garden, RV, arts and crafts, antique and electronic shows. The facilities would serve as a site for community events such as charitable auctions, graduations and job fairs. Entertainment events such as sports matches or performances would also take place at the Event Center. The facilities would serve as the new home for the annual Washington County Fair and Rodeo. The Event Center would be a campus of facilities, including: 1) Main Exposition Hall consisting of approximately 86,400 square feet of dividable floor space, concessions, kitchen facilities and restrooms. The Main Hall would be designed for consumer shows, trade shows and community events. The Main Hall would have high ceiling clearance, a minimum number of support columns, and include administrative offices and some meeting space. During the fair, it would accommodate exhibits such as arts and crafts, floral and baked goods. 2) Exposition Annex consisting of approximately 50,000 square feet of dividable floor space. The Exposition Annex and Main Hall would function as one building for large shows, or could be divided into smaller spaces for smaller shows. Using proven designs of similar facilities around the country, the Annex would hold livestock and agricultural shows during the fair. 3) Arena/Amphitheater with grandstand seating for approximately 2,500 and capacity for an additional 3,000 festival seats on the arena floor. Replacing the fairgrounds' existing arena and amphitheater, it would be suited to hosting community events, sporting events and performances, including the annual County Rodeo. 4) Commons Area, a 125,000 square foot outdoor community greenspace for events and festivals, such as sidewalk sales, farmers' markets and picnics. A covered outdoor walk would connect the buildings and provide shelter from the weather. The Commons Area could hold the fair's midway and carnival. Additional improvements would include approximately 3,300 improved parking spaces for visitors and exhibitors, and a stable with adjacent auction and show rings. Costs for the facilities, including site development, facilities design, construction and all other related costs would be $40,000,000. Operations of the facilities are expected to cost about $2,000,000 a year and will be self-supporting. While the Washington County Fair and Rodeo would not be charged rent, all other events would pay to use the facilities and parking. Concessions and catering would also be expected to generate revenue. Total annual revenue is estimated to be $2,000,000, for a net positive cash flow of about $200,000 per year. 4 milli ME Capital Cost Estimate A capital cost estimate for the proposed Event Center was developed based upon the recent experience of Portland MERC (Metropolitan Exposition-Recreation Commission) in designing and constructing a new exposition hall at the Portland Expo. The estimate uses actual costs experienced by MERC. Estimates were prepared for site development, facility construction, ancillary soft costs, furniture, fixtures and equipment, an extension of Grant Street, costs associated with bond issuance, and an inflation adjustment. SITE DEVELOPMENT Spaces Acres BUILDING DEVELOPMENT 10 $ 1,500,000 PARKING DEVELOPMENT East 1,790 14.8 $ 1,275,000 West 1,120 9.3 $ 1,610,000 North 365 2.8 S 42 .000 Subtotal 3,275 36.9 S 4,805,000 FACILITIES DEVELOPMENT MAIN EXPOSITION HALL Lobby, Meeting Rooms 18,000 SF $ 2,000,000 Display 86,400 SF $ 9,000,000 Concessions, Restrooms 4,200 SF $ 500,000 Storage, Loading 15,000 SF $ 500,000 Canopy $ 500,000 123,600 SF $ 12,500,000 EXPOSITION ANNEX Display 48,600 SF $ 5,000,000 Restrooms 1,800 SF $ 250,000 Link 1,800 SF $ 150,000 Canopy S 150,000 52,200 SF $ 5,550,000 ARENA/AMPHITHEATER Fixed Seating (2,500), Aisles 2,000 SF $ 3,000,000 Press Box 800 SF $ 100,000 Concessions, Restrooms 4,200 SF $ 250,000 Storage 3.000 SF $ 100,000 10,000 SF $ 3,450,000 Multi-Use Field 86,400 SF $ 500,000 Show Ring 5,400 SF $ 150,000 Auction Ring 5.400 SF__ $ 150,000 97,200 SF $ 800,000 Equestrian Stables Stalls (54) 14,400 SF $ 750,000 Storage 1.800 SF 16,200 SF $ 750,000 Subtotal $ 23,050,000 OTHER COSTS A/E FEES & SOFT COSTS @ 1.17% $ 4,707,796 FURNITURE, FIXTURES & EgUIPMENT $ 1,500,000 GRANT STREET EXTENSION $ 1.000.000 OVERFLOW PARKING SITE PREP $ 1,600,000 ISSUANCE COSTS/FEES $ 475,000 YEAR OF EXPENDITURE (4%) S 2,862,204 Subtotal $ 12,145,000 TOTAL COSTS S 40,000,000 Assumes uroiect vavs for one-half of 5.500 foot 2-lane through street One-half of 3-lane collector would cost $2,577,240) 5 m1i Inv= Operating Cost Estimate Event Center project staff, in collaboration with staff of the Portland MERC (Metropolitan Exposition-Recreation Commission) and Washington County Fair and Rodeo, developed a financial operating pro forma for the Event Center. The operating pro forma is based in part on MERC experience in operating the Portland Expo and in part on information particular to the proposed Washington County facility itself. The working assumptions of the pro forma included the following points: • This is not a detailed market study - it is a series of working assumptions based on existing business experience. • The Event Center would have 135,000 square feet of primary exhibit hall space. • The Event Center would have a 50% average occupancy rate per year (based on event-day analysis typically used in the industry). • Event Center rental rates would be set at approximately 5 cents per square foot for exhibition space (Expo currently at 5.3 cents per square foot). • Fair operations (including tax subsidies) would not be budgeted as facility revenues or expenditures. The Fair would reimburse the Event Center for all costs, including overhead, and the Event Center would show no net revenues or expenditures as a result of Fair operations. • All non-Fair events would be charged rent. • Overall facility revenues and expenditures on a per-square-foot basis would be roughly the same between the MERC Expo and the Washington County Event Center. • There would be a fee for all parking. A $4 rate was assumed. • All concessions and catering service outside those for the Fair would be managed as a facility profit center. The assumption is that profit would be approximately 15% of gross sales (very conservative). • Facility operations would not be responsible for debt service on the facility's capital costs. Debt service would be paid out of GO bond revenues. • A reduction of 7.5% was made on all revenue estimates (from MERC) as conservative measure. • No user fees (fees paid by ticket buyers on top of the ticket price) were assumed as revenues. (Note: A 6% user fee placed on all ticket admissions could yield another $200,000 per year in revenues. Placing the user fee on concessions and catering - as done at PGE Park - could generate another $80,000.) • The Event Center would begin operations with an adequate fund balance capable of generating some interest revenue. • No concert revenue of any kind was assumed. 6 EVENT CENTER RESOURCES Rent $ 543,250 Equipment 12,300 Concessions 762,720 Catering 193,629 Electricity 61,500 Telephone 20,500 Gas 1,025 Refuse 20,500 ATM 12,300 Parking 406,781 Labor 65,851 Misc. 820 Interest 57,874 TOTAL RESOURCES $ 2,159,051 EVENT CENTER REQUIREMENTS Personal Services $ 515,132 Materials & Services 1,396,497 Office Supplies 4,305 Operating Supplies 24,395 Subscriptions & Dues 1,341 Fuel 1,845 Maint. & Repair Supplies 17,282 Professional Services 21,156 Electricity 123,000 Water 22,550 Gas 41,000 Refuse 18,450 Telephone 12,300 M&R Services 15,608 Rentals 2,440 Ads & Notices 11,314 Printing 10,230 Typesetting 820 Delivery Service 205 Temporary Help 39,965 Uniforms 2,399 Concessions/Catering 828,839 Parking 28,475 Licenses & Permits 3,280 Travel 2,870 Staff Development 1,394 Promotion 2,358 Overhead 158,679 Capital 33.8 TOTAL REQUIREMENTS $ 1,945,454 NET EVENT CENTER CASH FLOW S 213,5971 7 Fiscal Impact Bonds The Event Center project 14Jmt would be Einameed using general obligation bonds, approved by the voters of the County. ,~Innty_ Voter approval provides the general obligation designation and with it comes a dedicateak;Cated stream o f revenue. In addition, general obligation bonds are typically viewed as tbo lct lpe least cost method of financing due to the authority to levy taxes to repay the debt. The bonds are intended lolb,°d to be issued on a tax exempt basis. This feature allows the lowest possible interest rate cosspO cost because tEre interest paid to bond holders is exempt from both state and federal income - poxD ta>c.es. The -tax exempt status of the bonds can be affected by the use of the proceeds of thou l•f the b,mnd issuae, Certain non-government purposes may require the issuance of taxable boads~aft s for all or za portion of the project. Taxable bonds carry a higher interest rate by an eslimadrtinzated 2 perc-entage points and therefore increase the cost of debt service. At this time, it is envisiou"j isionel that thm use of bond proceeds will qualify for the issuance of tax exempt debt. It is p.gtivs possible that thie arena/amphitheater portion of the project may require the use of taxab4oxable :debt depending on the business model used. However, this portion of the project is c-411 is estimated to. bo less than 15 percent and therefore should not have a significant impact oil tligent>hecost to thaetaxpayer. The projected costs to the taxpayer shown below assume that 15 peal % percernt of the project will be financed with taxable bonds. Upon sale of the bonds aids inL July 2®03, bond proceeds will be invested as part of the County's investment ponq po,361io until the funds are needed to pay design and construction costs. Interest earned on 00- orx the proceeds can be used to pay for project expenditures. If the bond proceeds and inteopl0interest earnings are not spent within two years from the date of issuance, a portion of -10 of the interes-t eamings may have to be rebated to the federal government. This is kna0 km-own as arbailraige rebate. At this time, it is anticipated that all project costs will be expq,-,xpenLed witbiil the two year spending window. Debt Service Requirem ii)rt cents The County expects to isi0t to issrLe $40,0©0,000 of bonds to pay for project costs and costs of issuance, and to pay the s1l the bD mds oven a period of 20 years. At projected interest rates, the average annual debt serv)p service will be approximately $3,275,000. Assuming the bonds are issued in July 2003, thoi.the rL-xst paytmerLt will be due on December 1, 2003 and the last payment will be made or_me-e om June 1, 20023. Taxpayer Impact The County's assessed wbred value for 2003J04 is estimated to be $34,404,987,456. The debt service impact in the frrsai1 first year of time levy is estimated to be $.095 per $1,000 of assessed value. This translates inrmrs ir3to 515.01 ffor the first year of the levy for an owner of a home valued at $158,000. 8 till =on MENEM== =1111M, 0M The table below shows the projected cost to a taxpayer owning a typical home valued at $158,000 for the first five years of the 20-year levy. County assessed value is projected to grow at 5.5 percent per year while the value of the taxpayer's home is projected to grow at 3 percent per year. As assessed value grows, the cost to the individual taxpayer declines. Fiscal Countywide Annual Debt Property Tax Taxpayer Year Assessed Value Service Rate Cost 2001/02 $30,911,244,093 n/a n/a n/a 2002/03 $32,611,362,518 n/a n/a n/a 2003/04 $34,404,987,456 $3,275,000 $.095 $15.01 2004/05 $36,297,261,766 $3,275,000 $.090 $14.65 2005/06 $38,293,611,163 $3,275,000 $.086 $14.42 2006/07 $40,399,759,778 $3,275,000 $.081 $13.98 2007/08 $42,621,746,565 $3,275,000 $.077 $13.69 Current Debt Service Washington County currently has two voter approved general obligation bond issues outstanding for which property taxes are levied. The first was for the construction of the Public Services Building. Its current outstanding balance is $6,390,000 and the final payment will be made on December 1, 2007. The second was for construction of the Law Enforcement Center in the amount of $60,715,000. The final payment on these bonds will be made on December 1, 2013. The 2001/02 tax impact of the outstanding voter approved general obligation bonds was $.27 per $1,000 of assessed value. The addition of the Event Center debt would raise the total debt service tax impact for County general obligation debt levies to $.365 per $1,000 of assessed value. a a i 9 MMMJ Proposed Schedule Project staff recommend to the Board of Commissioners the following milestones schedule for the proposed Event Center general obligation bond ballot measure: Date Event / Action May 14, 2002 Presentation of concept to Board of Commissioners. Staff direction to finalize proposal. County Counsel direction to draft ballot title. June 25, 2002 Public Hearing. Board consideration of Event Center plan and ballot title. September 5, 2002 Deadline for filing ballot titles. September 9, 2002 Deadline for filing measure arguments. October 18, 2002 Ballots mailed by Elections Office. November 5, 2002 Election Da i 10 Attachment 2 WASHINGTON COUNY EVENT CENTER GO ]BOND BALLOT TITLE Caption: Bonds for exhibition, consumer show, community event, fair, entertainment facilities. Question: Shall County issue $40 million of general obligation bonds to provide exhibition, consumer show, community event, fair and entertainment facilities? If the bonds are approved, they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and 11b, Article XI of the Oregon Constitution. Summary No major facility exists in Washington County for exhibitions, consumer shows, community events and entertainment. Bonds would finance constructing, equipping and furnishing a County Event Center on the current County Fair site and adjacent public land. It would include exhibit halls, outdoor exhibition facilities, related improvements, parking and rehabilitation of some existing buildings. The Event Center would host many types of events year-round: o Exhibitions and consumer shows, including car, home, garden, RV, electronics, hobby, recreation shows Community events, including farmers markets, town halls, graduations, job fairs • County Fair Entertainment, including concerts, theatrical performances The Event Center is projected to produce enough revenue to pay its operating costs. The estimated property tax cost is 91/2 cents per $1,000 of assessed value in the first year. The owner of a typical home with an assessed value (not market value) of $158,000 would pay about $15 the first year. This rate is expected to decrease over the life of the bonds. 1 Up to $40 million of general obligation bonds would be Issued, maturing within 30 years. 2 Attachment 3 WASHINGTON COUNY EVEN' CENTER GO BOND EXPLANATORY STATEMENT Washington County has no major facility in which to hold exhibitions, consumer shows, community gatherings or entertainment events. Rather than reconstruct the existing fair buildings as a single-use facility, the County Board of Commissioners proposes a County Event Center that accommodates a year-round calendar of exhibitions, consumer shows, community gatherings and entertainment events for residents and businesses. The Event Center and surrounding grounds would continue to serve as the home of the County Fair. Some existing County Fair buildings would be rehabilitated. What tyVes Of eVeats WOUAf the Event Center offer? The Event Center would host events year-round: • Exhibitions and consumer shows would include car, home, garden, RV, electronics, hobby, trade and recreation shows • Community events would include farmers' markets, town halls, graduations and job fairs • The annual County Fair • Entertainment events would include concerts and theatrical performances W1.1at faciiities WOMAY the Event Center Include? • Main Exposition Hall: It would offer approximately 86,000 square feet of dividable space, kitchen facilities, concessions, restrooms, administrative offices and meeting space. The Main Hall would be designed for consumer shows, trade shows and community events. • Exposition Annex: Connected to the Main Hall, the Annex would have approximately 50,000 square feet of dividable space. The Exposition Annex and Main Hall would function as one building for large shows, or could be divided into smaller spaces for smaller shows. • Arena/Amphitheater: It would have grandstand seating for approximately 2,500, with capacity for an additional 3,000 festival seats on the arena floor. The Arena/Amphitheater would be suited to hosting community events, sporting events and performances. • Commons Area: Approximately 125,000 square feet in size, the Commons Area would be an outdoor community greenspace. It would provide a space for farmers markets, sidewalk sales and picnics. It would include a covered outdoor walkway connecting the buildings. 1 ® Parking: Approximately 3,300 parking spaces for visitors and exhibitors. NOW would Me Event Ce ter be flag"ced? e Washington County would issue $40 million in general obligation bonds to finance costs of constructing, equipping and furnishing the Event Center. ® General obligation bonds are paid for by property taxes. The estimated property tax cost is 91/2 cents per $1,000 of assessed value in the first year. This rate is expected to decrease over the life of the bonds. The owner of a typical home with an assessed value (not market value) of $158,000 would pay about $15 the first year. ® The Event Center is projected to produce enough revenue to pay its operating costs. 2 Washington County Event Center Attachment 4 Page 1 of 4 Washington County, Oregon s MINT Re • o s I last modified: 0712212002 18:30:58 County Administrative Office Charles Cameron, County Administrator The Washington County Board of Commissioners has placed the Event Center proposal on November 1. Map and Description of facilities 2002 ballot. 2. Cost 3. Ballot Title 4. Explanatory Statement Located on the existing County Fairgrounds and 5. Event Center Task Force adjacent public land, the Event Center would be a 6. Key Contact year-round facility. It would host consumer events such as car, electronics and home & garden shows, business trade shows and meetings, job fairs, graduations, the Fair, concerts, conferences and other community gatherings. The architectural concept below looks south through the Commons Area, past the Main Exposition Hall to the current Max Station. ~k F'f+ 1® Map and Description of facilities What facilities would the Event Center include? While no final decisions have been made, the preliminary concept includes: Use your mouse to explore the map below for information on each area of the proposed development, or select "develo ment details". - N W Evergreen #A mum= am rl http://www.co.washington.or.us/deptmts/cao/events/center.htm 9/6/02 Washington County Event Center Page 2 of 4 2. Cost How would the Event Center be financed? e Estimated construction costs for the Event Center are $40 million. o These costs would be paid with 20-year general obligation bonds. The estimated property tax cost would be 9 1/2¢ per $1,000 of assessed value. e The owner of a typical home with an assessed value of $160,000 would pay $15 the first year. This annual payment is expected to decrease over the life of the bonds. . The Event Center is projected to produce enough revenue to pay its operating costs. 3. Ballot Title Caption: Bonds for exhibition, consumer show, community event, fair, entertainment facilities. Question: Shall County issue $40 million of general obligation bonds to provide exhibition, consumer show, community event, fair and entertainment facilities? Summary: No major facility exists in Washington County for exhibitions, consumer shows, community events and entertainment. Bonds would finance constructing, equipping and furnishing a County Event Center on the current County Fair site and adjacent public land. It would include exhibit halls, outdoor exhibition facilities, related improvements, parking and rehabilitation of some existing buildings. The Event Center would host many types of events year-round: e Exhibitions and consumer shows, including car, home, garden, RV, electronics, hobby, recreation shows s Community events, including farmers' markets, town halls, graduations, job fairs . County Fair s Entertainment, including concerts, theatrical performances The Event Center is projected to produce enough revenue to pay its operating costs. The estimated property tax cost is 9'/z cents per $1,000 of assessed value in the first year. The owner of a typical home with an assessed value (not market value) of $158,000 would pay about $15 the first year. This rate is expected to decrease over the life of the bonds. Up to $40 million of general obligation bonds would be issued, maturing within 30 years. http://www.co.washington.or.us/deptmts/cao/events/Center.htm 9/6/02 Washington County Event Center Page 3 of 4 4. Explanatory Statement Washington County has no major facility in which to hold exhibitions, consumer shows, community gatherings or entertainment events. Rather than reconstruct the existing fair buildings as a single-use facility, the County Board of Commissioners proposes a County Event Center that accommodates a year-round calendar of exhibitions, consumer shows, community gatherings and entertainment events for residents and businesses. The Event Center and surrounding grounds would continue to serve as the home of the County Fair. Some existing County Fair buildings would be rehabilitated. What types of events would the Event Center offer? The Event Center would host events year-round: • Exhibitions and consumer shows would include car, home, garden, RV, electronics, hobby, trade and recreation shows • Community events would include farmers' markets, town halls, graduations and job fairs • The annual County Fair o Entertainment events would include concerts and theatrical performances What facilities would the Event Center include? • Main Exposition Hall: It would offer approximately 86,000 square feet of dividable space, kitchen facilities, concessions, restrooms, administrative offices and meeting space. The Main Hall would be designed for consumer shows, trade shows and community events. • Exposition Annex: Connected to the Main Hall, the Annex would have approximately 50,000 square feet of dividable space. The Exposition Annex and Main Hall would function as one building for large shows, or could be divided into smaller spaces for smaller shows. • Arena/Amphitheater. It would have grandstand seating for approximately 2,500, with capacity for an additional 3,000 festival seats on the arena floor. The Arena/Amphitheater would be suited to hosting community events, sporting events and performances. • Commons Area: Approximately 125,000 square feet in size, the Commons Area would be an outdoor community greenspace. It would provide a space for farmers markets, sidewalk sales and picnics. It would include a covered outdoor walkway connecting the buildings. • Parking: Approximately 3,300 parking spaces for visitors and exhibitors. How would the Event Center be financed? • Washington County would issue $40 million in general obligation bonds to finance costs of constructing, equipping and furnishing the Event Center. • General obligation bonds are paid for by property taxes. • The estimated property tax cost is 9%2 cents per $1,000 of assessed value in the first year. This rate is expected to decrease over the life of the bonds. • The owner of a typical home with an assessed value (not market value) of $158,000 would pay about $15 the first year. • The Event Center is projected to produce enough revenue to pay its operating costs. http://www.co.washington.or.us/deptmts/cao/events/center.htm 9/6/02 Washington County Event Center Page 4 of 4 ~ I f r e of Washington Subject Departmental Pae• COMM Index Index 0 http://www.co.washington.or.us/deptmts/cao/events/Center.htm 9/6/02 AGENDA ITEM # FOR AGENDA OF 9/24/02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Affordable Housing Pro am Adoption PREPARED BY: Duane Roberts DEPT HEAD OK MGR OK`u &V *jag~* ISSUE BEFORE THE COUNCIL Should Council approve, as a formal statement of the City's housing program, a report that assembles into one document all the various City policies, goals and actions related to the provision of affordable housing in Tigard? STAFF RECOMMENDATION Approve the Affordable Housing Program as a formal, comprehensive statement of the City's affordable housing program. INFORMATION SUMMARY One of the 2002 Council Goals is to "Consider ways to support the provision of affordable housing". The attached report is intended to describe the approach the City is taking to address this goal. Along with the various Comprehensive Plan policies and community vision goals and strategies related to affordable housing, the report includes a compilation of all the initiatives undertaken by the City to date that emphasize and encourage affordable housing and serve to meet the Council goal. On July 23rd, Council reviewed a draft of the report during a workshop meeting. Council requested no changes to the draft report at that time. Staff is returning to Council for adoption of the finalized report. Briefly stated, the focus of the City program is on households earning 50% and below of the region's median income. This is generally recognized as the income group having the greatest need for affordable housing. In keeping with federal guidelines, housing is defined as affordable when a household spends no more than 30% of its gross income on rent and utilities. During 2001-2002, Council considered affordable housing during a series of four workshops and one budget committee meeting. OTHER ALTERNATIVES CONSIDERED Do not adopt the report or adopt it with revisions. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management, Goal #3: Partnerships for advocacy for development of additional units and preservation of affordable housing are encouraged and supported by the City and the community. ATTACHIVIEII LI T Attachment #1: Proposed Resolution and Exhibit A, Affordable Housing Program FISCAL NOTES N/A Tigard Affordable Housing Program Land Use Strategies • An updated and streamlined development review process • Reduced parking requirements for affordable housing projects • Allowance of accessory dwelling units Non-Land Use Strategies • Tax abatement for affordable housing • A budget set-aside to reduce fees and charges imposed on affordable housing development • Support for the sale or donation of tax foreclosed properties to non-profit housing providers • Financial support for the operation of the Tigard-based Good Neighbor Center homeless shelter • Rent-free office space for a Tigard-based affordable housing provider • Identification and pursuit available grants to finance needed on- and off-site public improvements, such as sidewalks, streets, and storm sewers, serving affordable housing areas or projects • The Housing Inspection Program to maintain the quality of the City's existing housing stock • The Housing Emergency Fund to assist occupants of housing declared to be unsafe or uninhabitable • The Enhanced Safety Program, administered through the Tigard Police Department, to improve the safety of rental properties • Membership in the County-wide Housing Advocacy Group AGENDA ITEM No. g Date: September 24, 2002 M 40% 'rUBLK'; 'HEARINu TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: CONSIDER A RESOLUTION, AMENDING RESOLUTION 02-06, PERTAINING TO FEES FOR PHASED PERMITTING, DEFERRED SUBMITTALS, AND OTHER RELATED FEES Due to Time Constraints City Council May Impose A Time Limit on Testimony w RIM AGENDA ITEM No. 9 Date: September 24, 2002 PLEASE PRINT Pro onent - (Speaking In Favor Opponent - S eakin Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Fhone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address Phi ie No. AGENDA ITEM # q FOR AGENDA OF September 24.2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Amendment of Resolution 02-06 to Add Fees for Phased Permitting- Deferred Submittals and Other Related Fees PREPARED BY: Gary Lam_ Pella DEPT HEAD OK MGR OK ISSUE BEFORE THE COUNCIL Should Council amend Resolution No. 02-06, to add fees for Phased Permitting, Deferred Submittals, 1 & 2 Family Dwelling Fire Suppression Systems, and Medica,i Gas Systems, and make other minor corrections to the existing fee schedule? STAFF RECOMMENDATION Adopt the attached Resolution and Exhibit A, amending Resolution No. 02-06. INFORMATION SUMMARY On January 22, 2002 City Council approved Resolution No. 02-06 which incorporated all Citywide fees and charges into one fee schedule. Resolution No. 02-06 replaced the existing Resolutions 00-37 and 00-61, which set fees for the building inspection program. As a result of Senate Bill 512 and the ensuing Oregon Administrative Rule writing to enact this legislation, Phased Permitting, Deferred Submittal Fees, 1 & 2 Family Dwelling Fire Suppression Systems and Medical Gas Systems are now required fees in OAR 918-050-0140 through 0170. This proposed Resolution would amend Resolution 02-06 to add these fees to the existing City of Tigard fee schedule. Additions to fee schedule are shown in bold print; deletions are shown with strikethrough. Since the original adoption of Resolutions 00-37 and 00-61 and subsequent adoption of Resolution 02-06, staff has discovered some inconsistent, incidental fees that were overlooked. These are editorial and are being corrected at this time with the proposed Resolution to reflect the intended fees. OTHER ALTERNATIVES CONSIDERED None. Oregon Administrative Rules of these types are mandatory and are part of the City's Building Inspection Operating Plan. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Attachment 1: Proposed Resolution, including Exhibit A Attachment 2: Oregon Administrative Rules 918-050-0140 through 0170. FISCAL NOTES N/A Attachment 2 918-050-0140 One- and Two-Family Fire Suppression Systems Stand-alone and multi-purpose fire suppression system fees shall each be calculated as separate flat fees based on the square footage of the structure with graduated rates for dwellings with 0 to 2000 square feet, 2001 to 3600 square feet, 3601 to 7200 square feet and 7201 square feet and greater. The permit fee shall be sufficient to cover the costs of inspection and plan review. Stat. Auth.: ORS 705.710 & ORS 705.715 Stats. Implemented: ORS 705.710 & ORS 705.715 Hist.: BCD 19-2001, f. 12-21-01, cert. cf. 4-1-02 918-050-0150 Medical Gas Plumbing permit fees for medical gas shall be determined based on the value of installation costs and the system equipment, including but not limited to, inlets, outlets, fixtures and appliances and applied to the jurisdictions fee schedule with a set minimum fee. The plan review fee shall be based on a predetermined percentage of the permit fee as set by the local jurisdiction. Stat. Auth.: ORS 705.710 & ORS 705.715 Stats. Implemented: ORS 705.710 & ORS 705.715 Hist.: BCD 19-2001, f. 12-21-01, cert. cf. 4-1-02 918-050-0170 918-050-0160 Phased Permitting The plan review fee for a phased permit is based on a minimum phasing fee, to be determined by the jurisdiction, plus 10% of the total project building permit fee not to exceed $1,500 for each phase. 918-050-0170 Deferred Submittals The fee for processing and reviewing deferred plan submittals shall be an amount equal to a percentage, to be determined by the local jurisdiction, of the building permit fee calculated according to OAR 918-050-0110(2) and (3) using the value of the particular deferred portion or portions of the project, with a set minimum fee. This fee is in addition to the project plan review fee based on the total project value. Stat. Auth.: ORS 455.846 Stats. Implemented: ORS 455.842 & 455.844 Hist.: New 1:\BLDG\Gary\City CouncilTee Amendments 9-24-02\OAR.dgc -ling HUMN