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City Council Packet - 09/17/2002 CITY OF TIGARD TIGAR CITY COUNCIL WORKSHOP MEETING September 17, 2002 COUNCIL MEETING WILL T E TELEVISED H:1jeann(e1dom1ccpkM 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 AA CITY OF TIGARD OREGON! PUBLIC NOTICE: Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and o Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead-time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting date by calling: 503-639-4171, ext. 2410 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - September 17, 2002 page 1 Mimi= mill ININIM11,110 3010MIN AGENDA TIGARD CITY COUNCIL WORKSHOP MEETING September 17, 2002 6:30 PM 1. WORKSHOP MEETING 1.1 Call to Order - City Council 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports 1.5 Call to Council and Staff for Non Agenda Items 6:35 PM 2. UPDATE: TIGARD MUNICIPAL COURT ANNUAL REPORT • Update by Municipal Court judge and Finance Staff 6:55 PM 3. OVERVIEW: URBAN RENEWAL FUNDAMENTALS O Overview by City Attorney and Community Development Department Staff 7:40 PM 4. DISCUSS: AMENDMENT TO THE JOINT FUNDING AGREEMENT INTEGRATED WATER RESOURCE MANAGEMENT (IWRM) WATER SUPPLY FEASIBILITY STUDY O Staff Report: Public Works Department 7:55 PM 5. DISCUSS: STREET MAINTENANCE FEE ISSUES ® Staff Report: Engineering Department 8:25 PM 6. DISCUSS: ESTABLISHMENT OF A DOWNTOWN TASK FORCE O Staff Report: Community Development Department 8:45 PM 7. DISCUSS: COUNCIL MEETING SCHEDULE FOR OCTOBER • Staff Report: Administration Department 8:55 PM 8. COUNCIL LIAISON REPORTS 9:00 PM 9. NON-AGENDA ITEMS COUNCIL AGENDA - September 17, 2002 page 2 ANNEROMM 9:10 PM 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced Identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any Information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 11. ADJOURNMENT 11TIG3331USR1DEPTSWDOCATHYICCA1020917.DOC , a COUNCIL AGENDA - September 17, 2002 page 3 Agenda Item No..y ~ j Meeting of 10- $ • y< MINUTES TIGARD CITY COUNCIL MEETING September 17, 2002 l . WORKSHOP MEETING 1.1 Mayor Griffith called the meeting to order at 6:34 p.m. 1.2 Council Present: Mayor Griffith and Councilors Dirksen, Moore, and Scheckla 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: City Manager Bill Monahan recommended a non-agenda item regarding an Oregon School Employees Association request for the Mayor and City to endorse "The Pledge" should be discussed. Mayor Griffith indicated this item would be reviewed as a non-agenda item. 2. TIGARD MUNICIPAL COURT ANNUAL REPORT Municipal Court judge Michael O'Brien and Court Manager Nadine Robinson introduced this item. judge O'Brien drew the Council's attention to two charts; one depicting a caseload comparison over a two-year period; the other depicting a comparison of the top ten violations in the past two years. Highlights of the charts were discussed. The charts are on file in the City Recorder's Office. The judge indicated there was an overall increase in court activity due to an increase in civil infractions (up 525 percent) and traffic citations, and the addition of the juvenile program begun in ]une, 2002. The court expects to process 7,700 violations this fiscal year. Despite the increased caseload, the judge noted existing staffing levels seemed adequate. ]udge O'Brien communicated that since the Council had adopted recent code changes, which simplified the civil infraction process, the court was able to improve its efficiency in processing these cases. ]udge O'Brien and Ms. Robinson offered details regarding the newly implemented juvenile program. It is too early to draw conclusions about the program's success. Information will be given to the Council as it becomes available. Community service placement and tasks were discussed. COUNCIL MINUTES - September 17, 2002 page 1 As part of a community outreach effort, the judge reported he will be meeting with the principal of Tigard High School and visiting with students. 3. URBAN RENEWAL FUNDAMENTALS Community Development Director Jim Hendryx introduced City Attorney Tim Ramis. Mr. Ramis commented this agenda item was a continuation of an earlier discussion with Oliver Norville where statutes and functions were discussed. Mr. Ramis indicated he intended to address the mechanics of urban renewal, and explained that two key documents are required for the process: a. Urban Renewal Plan, which by statute must contain: - a description of each urban renewal project - an outline of development and redevelopment improvements and land acquisitions - an explanation of the relationship of the projects to your land use planning objectives - a map of proposed uses - maximum densities - building requirements b. Urban Renewal Report, which provides: - documentation of the basis upon which an area is determined to be "blighted" - a description of the physical, social and economic conditions along with the status of services and population information - a justification of each urban renewal area - a description of the relationship between projects and existing conditions to address how the chosen project will remedy the blighted condition A discussion of the term "blighted" ensued. - an estimate of the cost of each project - a description of funding sources - project completion dates - information on the amount of money generated by tax increment financing - a financial analysis of the plan - fiscal impact statement Mr. Ramis then summarized steps for implementing the plan: a. Plan must be sent to any affected taxing jurisdictions for comment. This is a requirement for consultation, not approval, and provides an opportunity for suggestions. COUNCIL MINUTES - September 17, 2002 page 2 is lilii b. Planning Commission considers the plan and report. At least one public hearing must be conducted. Amendments and modifications are typically made at this point in the process. C. City Council holds a public hearing to consider the adoption the plan and report. d. City Charter requires the issue be placed on the ballot for citywide voter approval. Mr. Ramis confirmed there can be multiple urban renewal districts running concurrently, although there is a limit on the amount of urban renewal area that can exist within the. city. He continued by saying Tualatin, Portland and Clackamas County all have urban renewal districts. Councilor Dirksen Inquired about limitations on how urban renewal monies can be spent with regard to private development. Mr. Ramis responded that there are two ways urban renewal districts benefit private development: a. construction of infrastructure b. condemning or negotiating property to encourage redevelopment This would involve obtaining property, writing down its land cost and selling it to someone with an agreed upon development plan at a price below market value. Mr. Ramis asserted this was an aggressive use of urban renewal funding, and indicated such an approach would probably not be considered in Tigard's situation. Mr. Hendryx added this approach was also used to aggregate properties. He continued by saying members of the Washington Square Task Force had expressed serious concern about the City taking such action. Councilor Dirksen verified urban renewal funds could not be used by current or future property owners. The funds must be used on property owned by the government. However, it was noted that much of the costs associated with development are related to infrastructure. Urban renewal timetables were discussed. Mr. Ramis advised that once a district expired, all work would cease. Mr. Ramis stated the urban renewal plan could be very specific about how urban renewal funds could be used. Monitoring of funding was discussed and Mr. Ramis recommended the governance structure, or board of directors, be comprised of the City Council. COUNCIL MINUTES - September 17, 2002 page 3 1111111111111'11N I Mr. Hendryx listed three potential urban renewal districts: a. Washington Square b. Downtown Tlgard C. Tigard Triangle Mayor Griffith inquired about the drawbacks of forming an urban renewal district. Councilor Moore asserted it may be difficult to get public support. Mayor Griffith asked how an urban renewal district would affect the average citizen. It was noted that in the earlier meeting, Mr. Norville related that a district would only have a minor impact on the average citizen. Mr. Monahan stated he would provide recent reports and analyses on the financial effects of urban renewal districts to the Council. Councilor Scheckla requested Information on the President's Parkway project. 4. AMENDMENT TO THE JOINT FUNDING AGREEMENT INTEGRATED WATER RESOURCE MANAGEMENT (IWRM) WATER SUPPLY FEASIBILITY STUDY Public Works Director Ed Wegner and Assistant Public Works Director Dennis Koellermeier introduced this agenda item. Mr. Wegner acknowledged King City Mayor ]an Drangsholt who was also in attendance. Due to a reduction in funding at the Bureau of Reclamation, other partners in the Integrated Water Resource Management Water Supply Feasibility Study are being asked to provide an additional funding. The City is pursuing two options for a long-term water supply: a. Portland proposal for the Bull Run Drinking Water Agency b. Joint Water Commission, which involves the IWRM Water Supply Feasibility Study Mr. Wegner advised paying the additional money and continuing with the study was the only way to determine whether the ]WC option is viable. Mr. Wegner introduced Clean Water Services Project Manager Tom Vanderplaat. Mr. Vanderplaat began by offering highlights of how the additional money would be spent as detailed in a memo to Council dated August 14, 2002. The memo is on file in the City Recorder's Office. Mr. Vanderplaat discussed the proposal of the Sain Creek tunnel, which would divert water from the Tualatin River to assure adequate water levels in Hagg Lake in years when the lake did not fill. Mr. Vanderplaat proposed the partners pay for the remaining tasks in order to finish the study. Reimbursement from future federal funds will be pursued. Total cost to continue with the study is $430,000, which will be divided among the partners based upon the amount of water each agency seeks to purchase. Timetables for similar projects were discussed. COUNCIL MINUTES - September 17, 2002 page 4 Mr. Wegner remarked there were several jurisdictions pursuing both the Bull Run and JWC options. The projected completion date of the )WC option is June, 2010, and the proposed Bull Run option is about five to seven years out as well. Mr. Wegner explained Tigard's portion of the additional funding ($80,000) of the IWRM Water Supply Feasibility Study would be on next week's agenda for Council consideration. This money would be taken from the capital fund. Mr. Wegner described another of next week's agenda items, the Raw Water Pipeline Study. He related this study will investigate the possibility of a pipeline connection from Hagg Lake to the water treatment plant. The cost of Tigard's share of this study would be $75,000. The study should be completed in five or six years. Mr. Wegner confirmed there was money in the water capital fund to cover the cost of both studies. Mr. Wegner continued by saying that several years ago the City had set aside $3.5 million to study the water supply issue. Councilor Scheckla expressed concern about the expense of pursuing multiple options. Councilor Moore asserted the studies need to be conducted and money spent in order to evaluate which option will be the best for Tigard. 5. STREET MAINTENANCE FEE ISSUES City Engineer Gus Duenas provided background information on this item. City Attorney Tim Ramis discussed the concept of a property fee with the money generated being used to maintain the street system. Fees would be assessed proportionately based upon the impact to the street system. Mr. Ramis stated the City does have the authority to adopt such a charge, although the structure of the charge can affect legal sustainability. Mr. Ramis detailed the following choices available to the Council regarding the street maintenance charge: a. Adopt the fee as suggested by staff b. Do nothing c. Adopt a less aggressive version of the charge by assessing occupants (similar to an excise tax)and not property owners d. Create a "stakeholder" committee Mr. Ramis Identified and addressed three potential legal challenges associated with the street maintenance fee: a. Authority Based upon City Charter, the Council can do anything necessary to conduct Gibs business unless limited by state statue or federal law. Mr. Ramis is not aware of any state statue or federal law prohibiting a street maintenance fee. COUNCIL MINUTES - September 17, 2002 page 5 b. Taxation Uniformity Mr. Ramis continued by saying the government is empowered to create classifications and to tax those classifications at different levels so long as the basis of the classifications Is reasonable. In this instance, trip generation information would determine different rates based upon a user's impact on streets. Therefore, the trip generation/assessment formula must have a strong, factual basis. C. Tax vs. Fee Mr. Ramis addressed the argument that the fee is essentially a property tax, because it can not be avoided. As a tax, the fee would be subject to Measure 5 limitations and other tax-related issues would also apply. Mr. Ramis Indicated such a position has not been litigated. Hence, he was unsure how such an argument would be viewed by the law. The uncertainty regarding whether the fee could be viewed as a tax led Mr. Ramis to suggest an alternative solution. If the fee were charged to an occupant, rather than a property owner, it would not be considered a tax. The fee would be regarded as a personal debt. Mr. Ramis acknowledged the administrative aspects of this approach would be more complicated and there would likely be some revenue lost to those who elude payment. However, this approach would circumvent the uncertainty of the taxation issue. Mr. Ramis mentioned there are currently eight other Oregon jurisdictions with transportation utility fees. The Council expressed a desire for more information regarding these jurisdictions and was interested in comparing the City's proposed structure of its street maintenance fee with those of other jurisdictions. Mayor Griffith informed other members of the Council that the cost of street maintenance fees in other jurisdictions ranged from $2.95 to $4.40 per month for residents. In some jurisdictions the street maintenance fees are paid predominately by businesses and in others, residents pay the majority of the cost. The Mayor stated he favored obtaining input from stakeholders. He expressed a need for the Council to clearly define what the street maintenance fee would cover and if a timeline should be established. Mr. Duenas interjected that the highest priority would be for the fee to cover street maintenance and street light and signalization energy costs and maintenance. Right-of-way maintenance on collector and arterial streets has also been proposed. Mr. Monahan suggested the Council consider a 90-day period whereby the advisory committee communicates the Council's present approach to the street maintenance fee and conducts open meetings. People who wrote with concerns, large commercial COUNCIL MINUTES - September 17, 2002 page 6 me R EM concerns, representatives of Summerfield, other affected parties, and affordable housing representatives, etc. could be invited to participate. The committee could then bring their findings to the Council. Councilor Moore expressed concern the committee has been working on this Issue for some time and participants may not be willing to continue for another 90 days. Mayor Griffith relayed the street maintenance fee has not been "sold" to the community yet, and he supported the 90-day period in order to obtain more input and to give the Council time to clarify what the fee would encompass. Mr. Monahan reiterated the choices outlined by Mr. Ramis at the beginning of the discussion. The Mayor and Councilor Scheckla favored a combination of pursuing the excise tax and soliciting input from stakeholders. Councilors Dirksen and Moore stated they were prepared to make their decision now and were confident the street maintenance fee was the correct course of action. After discussion the Council agreed there would be highly publicized meetings to further expose the issue to stakeholders and others. A brief discussion of how the excise tax concept would be implemented ensued. Councilor Moore cautioned not to put too much emphasis on input from businesses, as business owners may not reside in Tigard and may not consider street maintenance to be an important issue. Mr. Gene McAdams, (13420 SW Brittany Drive, Tigard), an audience member, suggested the street light and signal portion of the street maintenance fee would be an easy element to implement. Mr. Monahan confirmed the street maintenance issue would be revisited at the December workshop meeting, and Councilor Moore suggested the Council take action on the item at the beginning of 2003. 6. ESTABLISHMENT OF A DOWNTOWN TASK FORCE Community Development Director Jim Hendryx and Planning Manager Barbara Shields introduced this item. Mr. Hendryx stated Councilor Dirksen was spearheading an effort to create a downtown task force, using the commuter rail project as a catalyst to stimulate planning efforts in downtown Tigard. Mr. Hendryx and Ms. Shields discussed the highlights of two charts. One provided an "Overview of Tigard Downtown Planning Efforts." The other detailed the concept of the Downtown Task Force. These charts are on file in the City Recorder's Office. COUNCIL MINUTES - September 17, 2002 page 7 Mr. HendryA explained that at an August meeting of downtown business and property owners a series of basic improvements associated with the commuter rail line were Identified. The proposed task force would provide greater consistency, Impose order on the commuter rail process, and would be charged with identifying further improvements that could be made as part of the project, at no additional cost. Ideally the task force would: a. have Input on station design b. propose traffic enhancements c. prepare an action plan d. prepare plans for specific improvements e. seek approval from Council f. prepare an implementation plan The Intergovernmental agreement involving Tri-Met and Washington County is expected to provide communities with a list of baseline improvements that will be included in the commuter rail project. Councilor Moore confirmed the task force would generate a plan of what the City wished to accomplish with commuter rail dollars. Councilor Dirksen commented the commuter rail project was only one of several projects the task force would address. Councilor Dirksen recommended the task force be formed. Councilor Dirksen suggested the task force be comprised of six to ten citizens, City staff, and himself, as Council liaison. Discussion occurred regarding who would serve on the task force and to what degree the task force should be comprised of representatives from the downtown area. A traffic impact study of the area was discussed. Study results will need to be shared with Tri-Met and projects may be added to the capital improvement plan. Councilor Dirksen recommended formation of the task force, made up of members who have shown an interest in the downtown projects and are committed to improving the downtown area. Mr. Monahan proposed a letter from Councilor Dirksen be sent to downtown property and business owners and others who have shown an Interest In the downtown inquiring if they wish to be considered for the task force. Councilor Dirksen would then identify the task force members. The Council concurred with Mr. Monahan's proposal. The resolution forming the task force and Identifying Its members will come before the Council In the near future. COUNCIL MINUTES - September 17, 2002 page 8 7. COUNCIL MEETING SCHEDULE FOR OCTOBER The Council agreed to reschedule the October 22 meeting to October 29. Mayor Griffith and Councilors Dirksen and Scheckla will be in attendance. 8. COUNCIL LIAISON REPORTS: None 9. NON-AGENDA ITEMS The Council discussed a request from the Oregon School Employees Association to endorse "The Pledge." A copy of The Pledge is on file in the City Recorder's Office. After some discussion, the Council expressed some reservations regarding the document and decided the City should not endorse it. However, the Council had no objection to the Mayor endorsing the document. City Manager Bill Monahan added The Pledge could be discussed at the upcoming meeting with the school district. 10. EXECUTIVE SESSION - No Executive Session was held 11. ADJOURNMENT: 9:07 p.m. Attest: Greer A. Gaston, Deputy City Recorder or, City f ' and Date: Q00a 1: ADWnCATHYICCAA1020917.D0C COUNCIL MINUTES September 17, 2002 page 9 NINEPIN AGENDA ITEM # _ FOR AGENDA OF September 17, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Tigard MuniciRJal Court Annual Report PREPARED BY: Judge O'Brien, N. Robin6EPT HEAD OK_ CITY MGR OK f ISSUE BEFORE THE COUNCIL Informational update from Judge O'Brien and Nadine Robinson, Court Manager, on the status of the Municipal Court. The report and presentation will address the court's current programs, specifically the new juvenile program, and caseload. STAFF RECOMMENDATION No action necessary. INFORMATION SUMMARY This is the third year the court has presented an annual report to City Council. The court continues it's primary goal of promoting public safety and community values by implementing state and municipal laws in a fair, efficient and professional manner. For most people in Oregon, their direct experience of the legal process typically arises from a traffic citation. The court strives to make that experience a positive one by educating defendants about relevant laws and traffic safety in a context of excellent customer service. Following the Council's decision to accept certain categories of juvenile offenses, the first misdemeanor cases were referred to the court by the Tigard Police Department in June, 2002. The program in its current form is essentially the same program that was outlined for the Council at our last meeting. We anticipate a juvenile caseload of approximately 200 cases. The court projects a caseload of approximately 7,000 traffic citations for the current fiscal year. Additionally, the court anticipates processing 500 civil infractions during the coming year. The recent changes in the civil infraction municipal code will help with the processing of the increased code enforcement cases. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST ■ Annual Report e Graph comparing caseload from fiscal years 1999 - 2001 to fiscal year 2001-2002 ■ Graph comparing the top 10 violations in the last two fiscal years FISCAL NOTES None ANNUAL REPORT TO CITY COUNCIL Tigard Municipal Court September 3, 2002 TO: Honorable Mayor and City Council Bill Monahan, City Manager PROM: Michael J. O'Brien, Presiding Judge Nadine Robinson, Court Manager SUBJECT: Annual Report from Tigard Municipal Court We appreciate the opportunity to meet with Council and the City Manager for our third annual review of Municipal Court operations and policies. The purpose of this written report is to summarize the court's activities during the past year. As in the past, we have attached the following supplemental materials: 1) graphs comparing the court's caseload during FY 2001-02 to previous years; and, 2) an Appendix with a summary of court policies. 1. Juvenile program: Following the Council's decision to accept certain categories of juvenile offenses, the first misdemeanor cases were referred to the court by the Tigard Police Department in June, 2002. In order to implement the program and insure proper co-ordination, we consulted with seven different entities before accepting any cases: the Washington County Juvenile Department, the state Circuit Court, the District Attorney's office, the City Prosecutor, the Tigard Police Department, the Tigard Peer Court and the Tigard Volunteer Coordinator's office. The program in its current form is essentially the same program that we outlined for the Council at our last meeting. All juvenile misdemeanors are screened twice to determine where each case should be referred. The less serious cases are sent to the Tigard Peer Court for disposition. All other cases are reviewed by the Washington County Juvenile Department, which retains jurisdiction over the more serious offenses, including juveniles with a prior record. The remaining cases are waived to our court according to the terms of a General Order of the Circuit Court and our own local rule. Juvenile arraignments take place in our court on Thursday afternoons. All parents are mailed a summons that requires them to appear with their child at arraignment. By agreement with the Juvenile Department and the City Prosecutor's office, misdemeanors are reduced to violations at arraignment for eligible juveniles. Although juveniles cannot be placed in detention for violations, they are subject to various conditions of probation. I lc.~e typically include community service (20-24 hours on average), a counseling program, court diversion fees, restitution to victims and letters of apology. Despite the reduction of juvenile cases to violations. our policy is to conduct formal misdemeanor arraignments in open court. For juveniles wlio admit the offense, the arraignment moves into a conference room for a one-on-one discussioa. The parents are invited to join the conversation after about five minutes. At the end of each session, a written order is entered and discussed in detail with the parents and juvenile. The court provides written summaries of its order in Spanish in appropriate cases. The term of probation ranges from six months to one year. The court expects 100% compliance with its orders. During the first two months of the program, there have been a few administrative complications that required further consultation with the Juvenile Department. For example, a few juveniles have received letters from the Juvenile Department even though they had already been waived to our court. The Juvenile Department's intake officer has taken steps to prevent such errors in the future. Since the juvenile program has just begun, it is far too early to assess its effectiveness. We are pleased that parents have appeared with their children in every case that has gone to arraignment. Only one juvenile, to date, has failed to appear. As expected, a large majority of the referrals to date have been shoplifting (Theft II and III) cases. 2. Civil Infractions: The court has experienced a 525% increase in civil-infraction cases during the last fiscal year. The following data reveals the total number of violations filed since 7/1/00: 2000-01 55 2001-02 288 7/1/02-present 117 The court staff played an active role in the recent code revisions that streamline the process of citing and adjudicating civil infractions. First appearances on code violations are now docketed for the same time as traffic arraignments. The court time required to process each case has decreased substantially. Respondents spend less time in court and obtain a quicker resolution of their cases. This summer, the court has adjudicated a large number of cases involving noxious vegetation, illegal signs, and rubbish and junk accumulating on property. 3. Cable television programming: In accordance with the City's goal of increasing public assess to local government, the court is developing a cable program that will provide general information about the legal system, court structure and operations, traffic laws, our juvenile program and civil infractions. The court is prepared to work with staff to televise our court trials whenever volunteers become available to operate the cameras and other necessary equipment. 4. Caseload: The court projects a caseload of approximately 7,000 traffic citations for the current fiscal year. We andcipate a juvenile caseload of approximately 200 cases and an additional 500 civil infractions during the coming year. The court expects to process a total of approximately 7,700 violations during FY 2002-03, a substantial increase over previous years. 5. Website improvements: All court orders are now available online through the court's website at www. ci. tigard. or. us/city_hall/departments/municipal court/default. asp. 2 - ANNUAL REPORT TO COUNCIL 6. Collections activity: The court can now impose collection fees of 25% on delinquent fines, as permitted by Oregon law. Other recent legislation will allow the court to start imposing interest on delinquent accounts beginning next July. We welcome any questions you have concerning court operations and policies. APPENDIX 1. Mission statement: The court's overriding goal is to promote public safety and community values by implementing state and municipal laws in a fair, efficient and professional manner. For most people in Oregon, their direct experience of the legal process typically arises from a traffic citation. The court strives to make that experience a positive one by educating defendants about relevant laws and traffic safety in a context of excellent customer service. Juvenile cases will be adjudicated in a manner that deters recidivism, promotes the active involvement of parents, protects the community and secures restitution for victims. 2. Traffic Diversion Program: The vast majority of our traffic citations (about 95%) are resolved through the imposition of a fine based on the nature of the violation, the defendant's driving record and any special circumstances. In accordance with longstanding court policies, traffic citations involving juvenile first offenders and senior citizens (persons over 65) may be referred to one of several driver-education programs: the SAFE Traffic Safety Awareness Class, the Emanuel Hospital High-Risk Driver Program, the National Traffic Safety Institute, 55 Alive or a Seat-Belt School. In addition to completing the assigned program, defendants may also be required to receive no new convictions for a designated period of six months or more. Defendants are also required to pay a court diversion fee. Upon meeting these requirements, the citation may be dismissed. Traffic diversion programs are only offered to first offenders. 3. Youth Program: Juveniles who are referred to the court's youth program will be subject to clear and substantial consequences if they have committed a criminal offense. These consequences include a term of probation that imposes one or more of the following conditions: alternative community service, a counseling program, victim restitution, letters of apology to victims, payment of a court diversion fee, and/or participating in peer court as a juror. In appropriate cases, parents may be required to participate in restitution or counseling programs, including parenting classes. The court expects 100% compliance with its orders. 4. Compliance Program: In cases involving insurance, drivers' licenses and equipment violations, defendants may be allowed a reasonable time to come into compliance with Oregon law. In return, a defendant presenting proof of compliance, including a valid license and proof of insurance, may be granted a reduction in the fine initially imposed by the court. This program enhances public safety in Tigard by increasing the number of licensed and insured drivers on our streets. It also provides an incentive to remedy equipment violations. 5. Court Interpreters: Though not required by state law, the court regularly provides interpreters to defendants (typically Spanish-speaking) who are unable to effectively communicate in English. On alternate Wednesdays, the court sets aside one hour to conduct arraignments and special hearings for Spanish-speaking defendants. As needed, the court provides interpreters for other non-English-speaking defendants. The court regularly provides letters and other documents in Spanish in traffic, juvenile and civil-infraction cases. 3 - ANNUAL REPORT TO COUNCIL 7. Court Publications: The court is committed to providing information about Oregon law and court procedures in understandable form, both online and in its written materials. 8. Court Rules: The court follows the Uniform Trial Court Rules (UTCR) as adopted by the Oregon Supreme Court. Local rules are available to the public online and at the front counter. 4 - ANNUAL. REPORT TO COUNCIL loll N W J- U7 O V OD (O C) C) O O O Co CD C) O O U O O C) C) O ✓Gy I min SOpfO ~ 5.,r7y}ff ,Srs~:" ~;r wef -r-- ? ra° ♦~r a~• , ry.x,itir+ka r~y.t'Jrw ~ W>µ,++FA: A?+ F(M~~~S~, r ~.'x+ fir: v. O` rq• O ~rt~R*IM 1rL°~bhF.n~~1.x':v!4xu?'1 H~ O ~ O i O D I - M~i~'el~ yv g0.~,a ar7'yi,t:+.ftt rf uset.,;r.j ii o o' 2 N 06, Gd2 ~ ~ ~ fit"`r tcfi+, v}.'''r~•~,pi "+'~',~1T''J"'•a{ s ryi?'' W ~co q lI r vy t't~ C. ~'~K"'i +`~'#':'.~r: ~ +i` ~~`,f t 'c 9~~ e x~~"~+~w'r'1'~= ' g~"•E qA~i 7 V ✓G 7~ yob, V* I No NMI •aiations from Compariso 00-01 to 01-0Z n of ToN Cited V~ s a 2500 2000 1500 Y ' f+ y, 1000 - F r , 1 Xi4 ~ 2 _ ~ ~ = Y 3 .t. Fad to 500 _ Cron of Fail to Use Display 3 No Operatois OPera Safety Belts istration t~~" Fail to Carry Vehicle Reg Without Plate Making an Lice turn Proot of nse Driving Illegal U Required eneW Passing inn Uninsured insurance de Fail to R Zone Lighting a Driving Vehicle Passing 0 Fail to Obey pended Speeding Traffic Sus Registration control - Device 0, 200, -2002 AGENDA ITEM # FOR AGENDA OF 9/17/02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Urban Renewal Fundamentals PREPARED BY: Barbara Shields DEPT HEAD OK Y MGR OK ISSUE BEFORE THE COUNCIL Continuation of the introductory discussion on urban renewal issues as a funding tool. Tim Ramis, City Attorney, will discuss the fundamental elements of urban renewal. STAFF RECOMMENDATION No action necessary. INFORMATION SUMMARY At the August 20, 2002 City Council meeting, Oliver Norville and Tim Ramis discussed the fundamental elements of urban renewal. The presentation included the following issues: 1) Authority to form an urban renewal agency; 2) Procedure in creating an urban renewal district; 3) Urban renewal plan; 4) Governance and administration of urban renewal agencies; 5) Urban renewal advisory boards; 6) Urban renewal projects; 7) Tax increment financing. At the September 17, 2002 Council meeting, Tim Ramis will continue the presentation on the fundamental elements of urban renewal. OTHER ALTERNATIVES CONSIDERED N/A VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth and Growth Management Goal #2: Urban services are provided to all citizens within Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST None. FISCAL NOTES N/A 11111111MIN -11,00110 AGENDA ITEM # FOR AGENDA OF 9-17-02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Amendment to the Joint Funding Agreement Integrated Water Resource Management 03N M Water Supply Feasibilily Study PREPARED BY: Ed Wegner DEPT HEAD OK -CITY MGR OK ISSUE BEFORE THE COUNCIL Discussion of the City's continued participation in the existing joint funding agreement governing the IWRM Water Supply Feasibility Study to revise the scope of work tasks and increase the City's cost share for the study from $151,587 to an estimated $232,318? STAFF RECOMMENDATION Staff will provide background information regarding the feasibility study and discuss the current alternatives available to the City. INFORMATION SUMMARY The City of Tigard is one of eleven (11) partners undertaking the IWRM Water Supply Feasibility Study. The purpose of the feasibility study is to examine alternative approaches to increasing the water supply in the basin. From the onset of the project it was anticipated that the Bureau of Reclamation (BOR) complete a substantial part of this study in-house. The partners have been informed that BOR funding has been cut and they cannot complete their portion of the work. To keep the project on tract the project managing partner, Clean Water Services has proposed the attached amendment. The amendment will provide funding to either pay the BOR to complete their portion of the work or with their consent, shift the work to a private consultant. The amendment also will allow funding of several other components of the work that have developed since the project commenced. CWS staff is pursuing the option of receiving credit for this work against future BOR funding for the project. OTHER ALTERNATIVES CONSIDERED If the City were to choose not to amend the agreement our position as a partner in the project would change, likely leading to our loss of ability to obtain water rights in the project. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Completing the IWRM Water Supply Feasibility Study is the primary strategy for the goal stated in "Tigard beyond Tomorrow" addressing development of a long term source of water for the community. ATTACHMENT LIST 1. Amendment to Joint funding Agreement, including exhibits A and B 2. Tualatin Basin Water Supply Feasibility Study 3. Conceptual Project Schedule FISCAL NOTES Total cost to the City if all changes currently identified in the amendment were to be completed will be $80,731. Additional funding will be taken from the water capital fluid. 1 FIRST AMENDMENT TO JOINT FUNDING AGREEMENT FOR IWRM WATER SUPPLY FEASIBILITY STUDY This Amendment, dated , 2002, is between Clean Water Services ("District"- formerly known as Unified Sewerage Agency) a county service district formed by authority of ORS 451, The Tualatin Valley Water District, a domestic water district formed by authority of ORS 264 and the cities of Hillsboro, Beaverton, Forest Grove, Tigard, Sherwood, Tualatin, North Plains, Cornelius and Banks, all municipal corporations of the State of Oregon (Partners) and amends the parties Joint Funding Agreement - IWRM Water Supply Feasibility Study dated June 20, 2001 ("Joint Funding Agreement"). RECITALS: 1. The parties previously entered into the Joint Funding Agreement under which the parties agreed to jointly fund a study of the feasibility of alternative approaches to increasing the water supply, as well as the `no action alternative". 2. The parties now wish to amend the Joint Funding Agreement in order to fund additional Study tasks to complete the Water Supply Feasibility Study. TERMS AND CONDITIONS 1. From the effective date of the Amendment, Partners shall compensate District for each party's share of the cost of the Study as provided in Section 2 of the Agreement. A revised payment schedule is included as Exhibit B. Total payment to District for compensation for services provided during fiscal year 2002- 2003 shall not exceed $1,237,400. 2. Section 4 is amended as follows: "$734,000" is changed to "$1,237,400". 3. Exhibit A of the Joint Funding Agreement is amended as provided in Exhibit A of this Amendment. 4. This Amendment shall be effective upon signing of all parties. 5. Except as amended herein, the initial Joint Funding Agreement shall remain in full force and effect. The above is hereby agreed to by the parties and executed by the duly authorized Page 1 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study representative below: CLEAN WATER SERVICES APPROVED AS TO FORM: By: By: District General Counsel Date: TUALATIN VALLEY WATER DISTRICT APROVED AS TO FORM: By: By: Attorney Date: CITY OF HILLSBORO APPROVED AS TO FORM: By: By: Attorney Date: CITY OF BEAVERTON APPROVED AS TO FORM: By: By: Attorney Date: CITY OF FOREST GROVE: APPROVED AS TO FORM: By: By: Attorney Date: Page 2 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study Mr i CITY OF TIGARD APPROVED AS TO FORM: By: By: Attorney Date: CITY OF SHERWOOD APPROVED AS TO FORM: By: By: Attorney Date: CITY OF TUALATIN APPROVED AS TO FORM: By: By: Attorney Date: CITY OF NORTH PLAINS APPROVED AS TO FORM: By: By: Attorney Date: CITY OF CORNELIUS APPROVED AS TO FORM: By: By: Attorney Date: CITY OF BANKS APPROVED AS TO FORM: By: By. Attorney Date: Page 33 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study Exhibit A (First Amendment) TUA LATIN BASIN WATER SUPPLY FEASIBILITY STUDY Scope of Work Tasks (Revised and additional Tasks) August: 16, 2002 Task 400 - Economics 1. Conduct Principles and Guidelines for National Economic Development benefits-cost analysis 2. Conduct Principles and Guidelines for Regional Economic Development benefits- cost analysis 3. Conduct Repayment Analysis 4. Write Economic affected environment 5. Conduct impact analysis 6. Revise economic input in response to comments Task 900 - Social and Environmental Justice 1. Affected Environmental/Existing conditions 2. Environmental Consequences/Impact Analysis 3. Review drafts and respond to comments Task 9200 - Cultural resources 1. Conduct background research/initial information gathering. 2. Conduct data collection/file search. 3. Draft affected environment section. 4. Evaluate alternatives/draft environmental consequences section. 5. Consult with SHPO. 6. Consult with Native Americans. 7. Attend team meetings. 8. Review and revise drafts. 9. Respond to public comments. 10. Conduct site visit to project area. Page 4 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study • a Task 1300 - Resources Management (Project Management) 1. Coordinate with BOIL management and staff on federal finding process and review of tasks. 2. Coordinate and administer governmental affairs contractor for the federal funding process. 3. Develop action plan for seeking congressional appropriations and federal agency grant processes. Task 1400 - Sain Creels Tunnel Analysis (new task) 1. Gather and review technical information on the geologic and seimsicity in the area of the tunnel. 2. Assess potential water yield and its impact on reservoir filling. Describe tunnel hydrology and operational parameters. 3. Evaluate the potential of hydropower benefits of alternative tunnel configurations. 4. Evaluate daily streamflows in upper watershed, including quantifying the flood control benefit of the tunnel. Task 1500 - Climate Change Survey for Water Demands (new task) 1. Evaluate climate changes models and determine potential general climate change trend. 2. Based on climate change information, determine impacts to streamflows and current hydrology. 3. Evaluate and review water supply impacts from climate-altered streamflows. 4. Summarize the climate change elements as related to water demand and present management implications. i Page 5 of 5 Amendment to Joint Funding Agreement for Water Supply Feasibility Study ~11 MEMO= Exhibit B ~ ar141o2 yyater SupP~ Feasibil'dy Repo ~ Cost Share pate 0 v onSpeview easibiM Repo yraterSuPPI~ TanVande~t~t project Mana9ef ' O ion gOR 3 2 0 Lion 1A 0 4ion Connate Tasks O lion 1 Sain Cr. Chan e y° Share Cow G.V. attains 3 Tunnel $216,000 Wa es CWS?m $50,000 tons $105, 000 560,000 Allacat 818 Aa-R ~ $270 474 $288281 $232398 $199 953 2398 lpatet 4ua - 15000 29.8496 $239348 $1713 $182585 5199 ~ $992491 CWS 9 5~ 1877`16 $161587 $1T 2 $88 400 740 X036 M of Ti 9 190996 $ $73 400 gs4914 $3A1591 3 $41573 TVWp 4'~ 7.1196 ~ $32457 $32 870 y $185 W9 of Hillsboro 3604 3 $28 122 $34 654 $97298 419 C• of Beaverton 1804 $27126 $18228 ~r ~ $24.455 C of Sherwood 1700 1 $94361 X083 § 9?17 52p8 $24,x' C of TualaU Grove 904 3.95°16 $31913 $18032 $19 297 C. of Forest 2004 19896 $15957 $18032 C _ of Caneian 1004 $15957 $870,582 $7 of ,31T C 1004 1.98 19 $641926 $684,939 $1237 400 Hof San $568062 $1,022,400 35,600 70 36°!e $912,400 $972,4 Total Total M51 100.00°h $807,400 pOt1 60,600 $ $73,400 $7,400 Sub=owl 12,018 O[i final Conira $105, 14,000 Conlin ere 10°b M $912,4 n 2T0 0 At{airs and CW5 pro ect $60 404 & ion 1 _ Governah $9?2 4Q4 Ird Fd andN(ddEde 8,900 O Tunnel FeasibiC Reaon. 0 lion 1A -Sain Creek nds $1,022,400 dro ~ nt to Chan a Rev. for Water Oe' ' $275400 flood tAa lion 2 -Clara $1237,440 104 $807A00 0 T ave sto Ewe 0 .On 3. gORTasks s1G►02 Feas+ R Totals 1 w~e~ ~l °v"0"5 ~ A Tualatin Basin Water Supply Feasibility Study Date: August 14, 2002 To: Water Managers Group (WMG) From: Tom VanderPlaat - CWS Project Manager Subject: WSFS Funding Options review Since signing the Joint Funding Agreement in June 2001, the Water Supply Feasibility study has made good progress. As mentioned at the previous WMG, we have several issues that related to the budget and time schedule as we move forward. In January 2002, as part of the budget review, it was agreed that a 10% contingency would be included in the partner's budgets for FY 02-03, which equates to $73,400 and total of $807,400. As presented at the last WMG meeting, the BOR budgeted only $25,000 for FY 02-03, which is not adequate for completion for the tasks committed in the BOR/CWS Memorandum of Agreement (MOA). The funding limitations have an impact on the options for the future. The costs for the various options would allocate based on the current joint funding agreement percentages. The following is the funding options for completion of the Study: Option 1. - Governmental Affairs and CWS Project Management. This option includes two elements. First, based on the recent discussions with BOR management, they strongly recommended that we increase our efforts with the governmental affairs consultant (Washington DC lobbyist). It would likely take up to two years to obtain BOR funding given the federal budget process. Based on the unanticipated complexity of the Study, we underestimated the level of effort for CWS management and suggest that an addition to this element. Specifically, the BOR coordination and public involvement are two task areas have taken more time than anticipated. o Increased Budget for Governmental Affairs $60,000 e Increase Budget for CWS Project Management $45,000 Total Increase $105,000 Option IA. - Sain Creek Tunnel Feasibility This option is based on the MWH Scope and tasks elements to be preformed by the CWS project manager. This option would include the flood control and hydropower elements of the draft MWH scope of work. The CWS work tasks include the water availability analysis for the Tualatin River diversion. • Sain Creek Tunnel Feasibility $60,000 Option 2. - Climate Change Review of Water Demands This option is to conduct the climate change study for the Tualatin Basin and understand the impact to the water demands. This review would similar to the Portland Bull Run analysis. s Climate Change Review of Water Demands $50,000 Option 3 - BOIL tasks for completion of the WFSF This option is based on advancing funding to the BOR for completion of the Study, in order to keep the Study on the proposed time schedule. The BOR tasks include dam engineering, economics, cultural resources and others. The BOR management indicated the funding would be credited at a later phase of the Project. However, given the future of federal funding, this is of considerable concern. As part of the federal funding process, the crediting of this option would be included as part of the future legislation with the BOR. s BOR tasks for completion of the WSFS - $215,000 In the case that all the above options are chosen, the budget would increase by $430,000 and from the original $807,400 to $1,237,000. The attached spreadsheets show the impact to the individual partners. Additional Study Elements (Fish Passage Engineering and Biological Assessment) The original Study work tasks did not include tasks related to fish passage and endangered species act consultation, due to the BOR consultation initiated on the existing dam and its operations. It was hoped that BOR consultation process would be completed and could be included in the Study, however, due to changing federal priorities it will not be completed. Therefore in order to maintain the Study time schedulc, there maybe a need to include two additional work tasks for fish passage engineering and development of biological assessment (BA) for endangered species. The biological assessment will identify the impacts associated with project alternatives on threatened and endangered species. The BA will need to be coordinated with BOR and estimated to cost approximately $50,000. The fish passage engineering task will conduct an engineering, biological and economic assessment of passage alternatives. The estimated cost of the task is $50,000 to evaluate the costs and benefits of fish passage. These costs are not included in the Joint Funding Agreement amendment and will need further review by the WMG. ASKS s ' 9 ~ a s 1LE OF IZ 2,t L g m.p 0 1 - ~~:kf Mat_ jks . 6 rn o Mat Q 3 t dY. 0 Gt' p 2k SFS Peastbility.S U SeP " 6 mo. un 0:3 W _ ineeting Sep ' 02 Eng go`R nnel p asigitlty r e k qy _.e..t'y San Greek Cud mo• Jun~Q3' 03 SP Update Jan Mat-03 StudYy 6 m o. ing Global W arm scions ._p2 Sep-03 Regionalization DiSeU SeP : x 3 to ° ' e Engineering f 03 3un_Q4 Passag Jun sh essment m° pec-04 B► logical AS5S u03 - o~ n- Mo. Jun"Q4 Jan=O~► It E1S Dto D MO. n n6 'z z and RO S FinaI E1S a- Jan l2 mo. _07 Jan Predesi9n Ja A 0' Jun-wr ttin9 Jan,p6 6 mo• perm, n; Jan_07 s: ' Aw and Jub_Q~~i'L pes 9 ion °4 id 1 Eva1u at X B r. , ~S~y .'kF rT-. t ; CORIC WSFS OR N t " , esd ility RyVSP update 9110 : 9109 9105 a 9107 9106 J 9:05 9,04 L t di EIS r } . t rnat EIS. redesi rt y : erm~ttirr dese n SNOW f.• bidl , constructiort -W 4ge x"ItV g ssrareat 3.w. f , ~ ,:emu bWOgicla' ~ - c - - .n ✓ ~ L~i ayy, ~ - . AGENDA ITEM # FOR AGENDA OF September 17, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Street Maintenance Fee Issues PREPARED BY: A.P. Duenas DEPT HEAD OK "0 CITY MGR OK ISSUE BEFORE THE COUNCIL Discussion with the City Attorney's office regarding evaluation of Street Maintenance Fee issues raised during the public input process. STAFF RECOMMENDATION After discussion with the City Attorney's office regarding the Street Maintenance Fee issues, staff recommends that Council provide direction on future action regarding implementation of the Street Maintenance Fee. INFORMATION SUMMARY At its meeting on August 13, 2002, City Council raised concerns about some of the issues raised during the public input process for the Street Maintenance Fee. Council requested that the City Attorney's office review the issues and provide their evaluation on those issues. As a result, the originally scheduled date of August 27, 2002 for Council consideration of the Street Maintenance Fee implementation was postponed until a full discussion could be held with the City Attorney's office regarding the issues. The date for that discussion is scheduled for the September 17, 2002 Council Workshop Meeting. Should City Council decide to move ahead with implementation of the Street Maintenance Fee by Council action, the adoption of the fee would be by ordinance and the actual fee amounts by resolution. The effective date for the fee implementation would most likely be set several months after the Council action to allow the Engineering staff sufficient time to verify the information needed for the billings and to provide the City's Finance Department time to incorporate the fees into the utility bills. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Timely maintenance of the street infrastructure meets the Tigard Beyond Tomorrow goal of Improve Traffic Safety. The implementation of the Street Maintenance Fee meets the goal of Identify and Develop Funding Resources. MHEMOVE1 1111SIMPEEM mj ATTACHMENT LIST None FISCAL NOTES None at this point. The implementation of the Street Maintenance Fee would provide funding for street maintenance, limited rights-of-way maintenance, limited sidewalk maintenance, and street light and traffic signal system energy costs and maintenance. I:%CiVMdeI,Sum\Agenda Summary-Street Maintenance Fee Issues.doc AGENDA ITEM # lI/ FOR AGENDA OF September 17.2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A Resolution to Establish the Downtown Task Force i PREPARED BY: Barbara Shields DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Should Council form a task force to evaluate the opportunities associated with the impacts of commuter rail on downtown Tigard within the context of the overall downtown planning effort (Attachment 1)? STAFF RECOMMENDATION Staff recommends that Council discuss and give direction on the attached resolution establishing the Downtown Task Force (Attachment 2). INFORMATION SUMMARY At the April 16, 2002 meeting, Council directed staff to move forward with the planning effort to evaluate a range of opportunities associated with the impacts of the commuter rail within the context of the overall planning effort for downtown Tigard. A commuter rail train system would carry commuters from Wilsonville to Beaverton. As part of this system, Tigard would have a station in downtown and one located within the Washington Square Regional Center. Three public meetings, attended by both downtown business and property owners, were held between May and August. Initially, the activities of the downtown group were focused on the informational aspect on the commuter rail operations, including station design and traffic circulation elements. As a result of these meetings, the downtown group determined that the objective of the present planning effort is to develop an implementation program, which would identify the type and scope of infrastructure improvements needed to enhance the station design and the area in the vicinity of the station (Attachment 3). The resolution (Attachment 2) submitted for City Council consideration outlines the proposed purpose of the Downtown Task Force to assist City Council in achieving its goal for the downtown, including developing the commuter rail and downtown infrastructure implementation program. The mission for the new task force conforms to the Tigard Beyond Tomorrow Central Business District Goal. OTHER ALTERNATIVES CONSIDERED Postpone discussion on the submitted resolution. I:\lrpln\Barbara\Downtown\9-10ccreportres.doc VISION TASK FORE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life Goal #3: Provide opportunities to work proactively with Tigard Central Business District Association (TSBDA) business and property owners and citizens of Tigard to set the course for the future of the central business district. Strategy 3) Develop strategies for public improvements in Tigard's central business district area (this area includes Main Street) and adjacent areas. ATTACHMENT LIST Attachment 1: Overview of Tigard Downtown Planning Efforts, Chart Attachment 2: Council Resolution establishing the Downtown Task Force Attachment 3: Downtown Task Force (To Use Commuter Rail as a Catalyst to Make Downtown Improvements), Chart FISCAL NOTES N/A 1:\lrpln\Barbara\Downtown\9-loccreportres.doc TOW4 0000 nnwN Of TIGARD I)OW 6 OVERVIE Qne obiectiveslcatalVsts j. Deter Define scope of work 2 e objectives gra Cn to ecb1ev 3 ti 3 evelop pr® zhxa FUi6dingt »z r. ~ed~S~, ~ F z , v~~- F nation NI Dens' _ „F • C"') desig ridaTIP-S land`~seads ` _ ~fl$®+a~'ng Y onai ®Should bou CB~~ ab eslgn Standa • bra emend beYon Xa~ tip cts F{ ®l7nderstanding ative Rall Blvd trom OO ` ran ent ax►rr►ums o Innov, t to 99VA t • Analyze Curt m urn densities fain -ICS13A m+n~m ® TCB®A uses ordabie housing boundar►es "IEltSO Focus: s Aj housing er possible {riend►Y Kcal • ped estrian. . vert streetscape Impact • «~ain Street G! ~W . Su,rnham changes concept t Ivin center pedestrian Access, • Refine Fanno Creek't~il •'Transit • parK & Ride issues plan Ch resatt.doc 4 Ash Street ntown\©oWntown p~N\garpara\Dow connectivity \DEp-IS\LR .~-~It;333\USR CITY OF TIGARD, OREGON RESOLUTION NO. 02- A RESOLUTION TO ESTABLISH THE NEW DOWNTOWN TASK FORCE TO ADVISE THE CITY COUNCIL ON THE DOWNTOWN INFRASTRUCTURE IMPLEMENTATION PROGRAM RELATED TO THE COMMUTER RAIL STATION WHEREAS, one of Council's goals for 2002 is to plan for the commuter rail station in downtown Tigard and work in conjunction with the Tigard Central Business District Association, Tigard Area Chamber of Commerce, and other interest groups on a downtown redevelopment plan; and WHEREAS, in April 2002 the Tigard City Council recognized the need to initiate a new downtown planning effort to assess benefits and opportunities associated with the commuter rail in the downtown area; and WHEREAS, the downtown group consisting of business and property owners has met three times since April 2002 and determined that the main objective of the present planning effort is to develop an implementation program, which would identify the type and scope of infrastructure improvements needed to enhance the station design and the area in the vicinity of the station, NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: A Downtown Task Force is hereby established and its membership shall consist of the downtown business and property owners as identified in Exhibit A (this section will be discussed by Council). SECTION 2: The mission of the Downtown Task Force is to advise the Tigard City Council in developing the commuter rail and downtown infrastructure implementation program with the potential to continue working on development strategies within the context of the overall planning effort for downtown Tigard. SECTION 3: The tern of service for appointees to the Downtown Task Force shall be for the duration of the Task Force activities, with the conclusion of activities to be determined by the Tigard City Council. SECTION 4: This resolution is effective immediately upon passage. PASSED: This day of 2002. Mayor - City of Tigard ATTEST: City Recorder - City of Tigard I:\ADM\Packet'02\20020917\06 Downtown Proposed resolution.doc RESOLUTION NO. 02 Page 1 Xtta(;hlnant 3 IML mom COi1lIIMiIYER VtAIL As A CATA!<.YBT OB.►ECTIVE' q O Uss To MAO UOVae'rov'" lMpRovsms"Ts pedestrian improvements lgnpi Take plans to ply COU"Gil for plans Station meats Adoption] Develop pat'°n Enhance ®.cisions on priority for 11181CM9 ponding so", Ust ap tovrn lmprovelnents Happen gist of ®own peolecs Related Dail Traffic to CominuteT Circulation Improvements Traffic impact station Design Study-related Enhancements Improvements e AGENDA ITEM # FOR AGENDA OF September 17, y002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE CgnUadjMSct*ng Schedule for October PREPARED BY: Cathy Whegtlev DEPT HEAD OK -6= CITY MGR OK ISSUE BEFORE THE COUNCIL Review meeting schedule for October and determine if a special meeting should be planned for October 29,2002. STAFF RECOMMENDATION Review schedule and determine whether another meeting should be added to the October Council meeting docket. INFORMATION SUMMARY October meetings are now scheduled as follows: - October 7 (Monday) - Joint Meeting with Tualatin City Council & the Tigard-Tualatin School Board - October 8 (Tuesday) - Regular Business Meeting - October 15 (Tuesday) - Workshop Meeting - October 22 (Tuesday) - Regular Business Meeting - Canceled (Mayor Griffith and Councilor Moore will not be able to attend; therefore, there is no quorum for a meeting.) Would the Council like to schedule a meeting for October 29? The first business meeting in November is scheduled for November 12. O'C'HER ALTERNATIVES CONSIDERED November 5 could also be a choice for a special Council meeting if needed. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST None FISCAL NOTES N/A I:WDM\PACKET'02\20020017107 MEETING SCHEDULE AIS.DOC Oregon School Employees Association 4735 Liberty Rd S • Salem, OR 97302-5036 - (503) 588-0121. 1.800-252-OSEA. (6732) • FAX: (503) 588-8307 www.osea.org item No. August : 4, 2002 ear Gounall Newsletter dated AUG 16 • T. Dear Mayor: ~d~~h~strati The Oregon School Employees Association (OSEA) is proud to introduce 0n you to "The Pledge." This summer, OSEA members have been meeting with legislative candidates, current legislators, local government agencies, organizations, and individuals about signing ""The Pledge" to solve the long-term school funding problem during the 2003 regular legislative session. Year after year, Oregon voters have listened to candidates promise to do something about the lack of sustainable, adequate funding for schools. OSEA knows it. It is time to fulfill that promise. Citizens, organizations, and Oregon's elected representatives working together can solve the education-funding problem. OSEA is looking forward to adding your name to the list of those committed to finding a solution. Enclosed in this envelope is the Individual Pledge to Solve Oregon's Long-Term School Funding Problem, a question and answer piece, and an editorial from the Oregonian. We have also attached an Organizational Pledge that we respectfully ask your city council endorse and adopt. Please review The Pledge, sign it, and return it in the enclosed postage-paid envelope. If you have any questions about "The Pledge" Program, please call OSEA's Government Relations Office at 1-800-6732. Thank you, lenna Volk Julie Case Government Relations Interns Oregon School Employees Association OSEA is an affiliate of the .``1 American Association of Classified School Employees QQjj~~~~'~}•~)y•S!f?'~y~T1y,'3~ ";~'T~°r •i a- r' tj'' C~'.. , g:t ti..~ U A, YYF - I r III it ~~`i 9' r:: II . •s i We hereby recognize that Oregon's current system of funding public education is inadequate, unsustainable and threatens to undermine Oregon's future and our economy. Nothing should deter our legislators from achieving long-term stable and adequate funding for public education in the next regular legislative session, not even the projected budget shortfall of nearly $1.4 billion. Our legislators must hereby commit to solving the lack of long-term, sustainable funding for public schools in an open and inclusive manner that solicits participation from all sides in the 2003 Regular Legislative Session. Our legislators must steadfastly vote in opposition to adjournment (sine die) until the Legislature has solved this crucial issue. 69 We hereby pledge to urge our legislators to solve the lack of long-term, sustainable funding for Oregon's public schools in the 2003 Regular Legislative Session. AUTHORIZED SIGNATURE DATE PRINTED NAME ORGANIZATION ADDRESS PHONE EMAIL - - - ~;?,",.''iY '~r%~ :,1• - .i X61 i C ti• ..r k2. IY 'a: . i ' I I~ l ill a 4; a ~ y ! r• ` . r. f - - n y I hereby recognize that Oregon's current system of funding public education is inadequate, unsustainable and threatens to undermine Oregon's future and our economy. Nothing should deter my legislators from achieving long-term stable and adequate funding for pub)ic education in the next regular legislative session, not even the projected budget shortfall of nearly $1.4 billion. My legislators must hereby commit to solving the lack of long-term, sustainable funding for public schools in an open and inclusive manner that solicits participation from all sides in the 2003 Regular Legislative Session. My legislators must steadfastly vote in opposition to adjournment (sine die) until the Legislature has solved this crucial issue. hereby pledge to urge my legislators to solve the lack of long-term, sustainable funding for Oregon's public schools in the 2003 Regular Legislative Session. SIGNATURE DATE PRINTED NAME POSITION & EMPLOYER ADDRESS PHONE EMAIL .48 the Pledge Question Answer Q: What is "The Pledge"? A: The Pledge represents a commitment to dealing with our lack of long-terra stable and adequate funding for schools by the end of the 2003 regular legislative session. Q: Why do we need to deal with this problem now? A: Because our schools can't take any more cuts and still leave no child behind. In fact, we have already cut public schools to the bone by reducing the number of school days per year, laying off classified workers, teachers and administrators, cutting programs, and increasing class sizes. The Legislature has delayed dealing with this issue for too long. The 2003 regular legislative session is the time to solve this problem. - Q: Are you masking specific suggestions? A: No. All options must be on the table. We simply insist Oregon's long-term school funding problem be dealt with before our legislators adjourn (sine die) their next regular session which is scheduled to begin January 2003. No more delaying. No more passing the buck. Yet we recognize there must be input froi-n everyone - parents, businesses, teachers, administrators, unions, non-profit groups, seniors, etc. - to solve this problem. Q: What about the projected $1.4 billion deficit next biennium? We never said it would be easy to address this long-term school funding problem. That's why the Legislature has avoided this issue for so long. But there is simply too much at stake now. our econornic future depends on our education system and our children in school depend on us to act now. We acknowledge legislators will have to deal with a projected budget shortfall but they still MUST solve the lack of long-term, sustainable funding for schools before they adjourn (sine die). 1,11,11111 om Q: Some legislators and legislative candidates will not sign the Pledge because they claim they don't want to limit their options to deal with the problem? A: Either these legislators and legislative candidates have not read The Pledge or they are playing politics with our children's future. The Pledge purposely avoids making any suggestions on what the solution might be because we recognize all options need to be identified, evaluated and deliberated. We are simply asking for their pledge to solve our long-term school funding problem before they adjourn (sine die) next regular legislative . session. We simply seek their commitment to meet this deadline for the sake of Oregon's future and our children. Q: Why is "The fledge" so important? A: Because we need to know which legislators and legislative candidates are serious about fixing Oregon's unsustainable system of funding public education and which legislative candidates are just paying "lip service" to get elected. State Senator Lenn Hannon's (R-Ashland) statement on the floor of the Senate during the June 2002 special session sums it up best, 7 wish we had the courage to talk about long-term funding for schools the silence is deafening." We intend to shatter that silence. We hope The Pledge becomes a yardstick in this November General Election for voters to measure their legislator's level of commitment to solving this critical issue. To this end, we are inviting Oregonians to lend their voice to this cause by signing a public version of The Pledge. We need leadership, courage and conviction to finally fix Oregon's long- term school funding problem. We encourage all legislators and legislative candidates to demonstrate these characteristics and sign The Pledge. 07/10/2002 ® Oregon School Employees Association 4735 Liberty Rd S - Salem, OR 97302-5036 • (503) 588-0121 • 1-800-252-OSEA (6732) • FAX: (503) 588-8307 ww•w.osea.org .sch®0I "pie ge worth signing Filling out a little form•seems like Education101; but - school funding has become that remedial in Oregon . he big story is not who . will somehow.implyselling one's soul to the' sign 'Me Pledge," a +commit education ,establishment Fourth, the ment to Oregon school fund- OSEA deserves punishment for oppos- : ing by 2003. Ing Measure 13, the Legislature's rickety.' The story is who won't sign it, and fdnding idea that famed this spring. why they can't . affix . their names to And finally, this must be a trap, -right? something so basic. No amount of funding will ever be The Oregon Schools Employees As-' "adequate" to education lobbyists. ' lsociation is spending August trying to That is politics as usual =all true, all gather pledges from state legislators to - pointless. Far better . reasons exist to solve Oregon's school-funding crisis by side with schools. the end of the' 2003 legislative session. They're also seeking pledges from cart- It's a good idea to listen to OSEA didates, organizations, citizens and members, -who have strength in *rium- ' . anyone else'fed up with Oregon's care- bers but little other power. The mem- less method of funding education. bers are school secretaries, custodians, educational assistants, bus drivers and Oregon needs a commitment like this other. support staff. They don't have the - in writirig, and preferably not. with teachers' clout or the school adrniuus- invisible ink • The pledge is sbmething- trators' job security; they are the fir: t to that leaders of every political stripe get laid off, dowrusized or otherwise dis= _ could, and should, sign trussed. It goes like this: 'I hereby recognize that Oregon's . They are the thread that holds current system of funding public edu= schools together - and they are un ®o cation is inadequate, unsustainable and litiori. n In g,' otheafter a of r her y wor rd s s, ,.the cuts and i ind- threatens to undermine Oregon's futureon campaiggn may and our economy..... I hereby commit. be gimmicky, but.it's'also. sincere and ato solving the lack of long-terrri, sustain desperate. ' able, funding for .public schools in an Oregon's education crisis is no.Ionger open and inclusive manner that solicits a matter of opinion. After. more than participation from all sides in the 2003. $100 million in cuts to this fall's school Regular Legislative Session. I will stead- budgets, literally hundreds of mullions Easily vote in opposition to adjourn - of dollars still hang in the balance, w.w went (sine die) until we have solved this ing for approval-from the governor and crucial issue." voters. This ongoing uncert*ty is em- We can'd&lk of several tidy excuses banussing for Oregon and potentially for politicians not to sign this vow to disastrous for Oregon schools. rpever-say-sine-die.- First,' pledges'- are Oregon needs its leaders to standup girnmiccy. Second, putting promises in . for schools. That' means 'spending writing is always risky, because some:' money wisely and funding schools on one might actually expect results. Third, time, not just delivering more. money. "iANIP the campaign is the brainchild of the- That means making a pledgee - not for' :OSEA.. To 'conspiracy theorists -or' - the next election, but. for .the- next self-preservationists, signing up might 'generation ' OSEA is an affiliate of the j' American Association of classified School Employees