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City Council Packet - 06/11/2002 orraL I' OF TIG D OREGON TIGARD CITY COUNCIL MEETING JUNE 11, 2002 COUNCIL MEETING WILL S TELEVISED H:IJEANNIEIDOMCCPIM 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 i t J t i 3 k - +7b ,fir rr { f'r s i~lattJ z I ! 1tD► ~~LI ~ sCQfi Yi TIGA ~a(t S lM u y L f, i M ~4 y#.U~ r y'Sr r i FP t~r5 ~xi r ~4~ Ir,~Z'~~'n tiJf~t t ~N rd,J CITY OF TIGARD Y {pe x i LAf%t1 6a~p~ ~rr ; OREGON 'ji r. a n a .f r s .at~ r~A V Y I}y(,r4g r ,,t ~~I Al 1r.B~1! VYi F>'~ k3.~.siwiw'knrTJ'tYS ~t Jt^ KIM ri ~~`~TI` ~;r~~D►~r~s~'~'~~z2t~ JAS F 4~~~. PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated: it is recommended that persons interested in testifying be present by 7:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: • Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, x309 (voice) or 503-684- 2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - June 11, 2002 page 1 AGENDA TIGARD CITY COUNCIL MEETING June 11, 2002 6:30 PM STUDY SESSION AT8LT MERGER WITH COMCAST > NON-ISLAND ANNEXATION POLICY UPDATE/BULL MOUNTAIN ANNEXATION SURVEY > INTERNAL REVENUE SERVICE RULES ON EMPLOYEE EXPENSES • EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provider) by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council 8t Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance 1.4 Council Communications 8t Liaison Reports 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. VISITOR'S AGENDA (Two Minutes or Less, Please) 7:40 PM 3. CONSENT A ;ENDA: These items are considered to be routine and may be enacted in one motioi without separate discussion. Anyone may request that an item be removed by notion for discussion and separate action. Motion to: 3.1 Approve Council Minutes for May 21, and 28, 2002 3.2 Receive and File: a. Council Calendar b. Tentative Agenda COUNCIL AGENDA - June 11, 2002 page 2 3.3 Adopt Employer Payment of Employee's Public Employees Retirement System (PERS) Contributions for Sworn Personnel in the Police Management Group - Resolution No. 02 - 3.4 Adopt a Cost of Living Adjustment for the Management/Supervisory/Confidential Group Employees Effective July 1, 2002 - Resolution No. 02 - 3.5 Approve the Tigard Gang Officer's Attendance at the National Gang Violence Conference 3.6 Approve Lt. DeVeny's Attendance at the FBI National Academy 3.7 Local Contract Review Board: a. Award Contract for Architectural Engineering Services for HVAC Modification Project for City Hall to EESI ® Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered immediately after the Council has voted on those items which do not need discussion. 7:45 PM 4. PUBLIC HEARING - APPROVE THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002-2003 a. Open Public Hearing b. Summation by Engineering Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: A motion to adopt the fiscal year 2002-2003 Capital Improvement Program and projects. 7:55 PM S. CONSIDER A RESOLUTION AUTHORIZING A FIVE-YEAR INTERFUND LOAN FROM THE GENERAL FUND TO THE GAS TAX FUND FOR FINANCING THE CITY'S SHARE OF THE 69TH AVENUE LOCAL IMPROVEMENT DISTRICT (LID) a. Staff Report: Finance Staff b. Council Discussion C. Council Consideration: Resolution No. 02 - COUNCIL AGENDA - June 11, 2002 page 3 8:00 PM 6. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Resolution No. 02 - 8:05 PM 7. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Ordinance No. 02 - 8:10 PM 8. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2002-2003 a. Open Public Hearing b. Summation by Finance Staff C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Council Consideration: Resolution No. 02 - 8:30 PM 9. CONSIDER A RESOLUTION ADOPTING A NEW FEE SCHEDULE FOR LAND USE APPLICATIONS a. Staff Report: Community Development Staff b. Council Discussion C. Council Consideration: Resolution No. 02 - COUNCIL AGENDA - June 11, 2002 page 4 8:50 PM 10. COUNCIL LIAISON REPORTS 9:00 PM 11. NON AGENDA ITEMS 9:10 PM 12. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session Is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:30 PM 13. ADJOURNMENT t: W D M\CATHY\C CA\020811. D OC COUNCIL AGENDA - dune 11, 2002 page 5 AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW June 11, 2002 The Study Session Is held In the Red Rock Creek Conference Room. Enter at the back of Town Hall The Council encourages interested dtfzens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Coundl may move the Study Session to the Town Hall. • Executive Session The Tigard City Council will go Into Executive Session to discuss a Real Property Transaction under ORS 192.660(1) (e). All discussions are confidential and those present may disclose nothing from the Session: Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. • Study Session > AtatT Merger with Comcast > Non-Island Annexation Policy Update/Bull Mountain Annexation Survey -Draft sample survey questions (Jim/Barbara) > Internal Revenue Service Rules on Employee Expenses • Administrative Items Overview - Online health insurance enrollment Council Vacancy Update - Tim Ramis Review Wall Street Local Improvement District Process - Gus Duenas Commuter Rall/Downtown Meeting - Update from Coundlor-Dirksen June 25 Meeting - Suggested change in that Study Session will be held from 6 7 p.m. and at 7 p.m., hold an informs! reception for the Indonesian delegation. Neighborshare Funding Information Distribute May 21, 2002, election certification and precinct infoilnation - Capital Improvement Program Testimony from Tualatin Riverimepers L• Lafrtt w #r~ ~ iht.°. ' ~.q sFf ~ )r ~ W4 w,.ec K Executive Session - The Public Meetings Law authorizes governing bodies to meet in executive session In certain limited situations (ORS 192.660). An "executive session" Is defined as "any meeting or, part of a meeting of a governing body, which is dosed to certain persons for deliberation on certain matters.,, Permissible Purposes for Executive Sessions: 192.660 (1) (a) - . Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660 (1) (b) - Discipline of public officers and employees (unless affected person requesits to have an open hearing). 192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital. 192.660 (1) (d) - Labor negotiations. (News media can be excluded in this instance.) 192.660 (1) (e) - Real property transaction negotiations. 192.660 (1) (f) - Exempt public records - to consider records that are "exempt by law from public inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (1) (g) - Trade negotiations - Involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (1) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (1) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an 'open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body in meetings open to the public In which there has been an opportunity for public'comment. 192.660 (1) (1) - Public investments - to cant' on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public Investments. 192.660 (i) (k)- Relates to health professional regulatory board. I:WDMICATHYICOUNCIL\CCLIST\020811.DOC Agenda Item No. - Meeting of 7- g - d 2- COUNCIL MINUTES TIGARD CITY COUNCIL MEETING June 11, 2002 Mayor Griffith called the meeting to order at 6:33 p.m. City Council Present: Mayor Griffith; Councilors Dirksen, Moore, Patton and Scheckla. STUDY SESSION: ® ONLINE HEALTH INSURANCE ENROLLMENT: Human Resource Analyst Sherrie Burbank was present to advise that City of Tigard health insurance participants will need to enroll online between July 1-19. Ms. Burbank offered her assistance to those Council members who participate in the health insurance plan. She added that a health risk analysis will be required as part of the process. • AT&T MERGER WITH COMCAST: Assistant to the City Manager Liz Newton advised the Council will be asked to consider an ordinance to approve the transfer of the cable franchise. Metropolitan Area Communications Commission (MACC) staff has reviewed the legal issues related to this transfer and is recommending approval. Ms. Newton distributed a June 11, 2002, letter from Communication Workers of America (CWA) with concerns noted. MACC Legal Counsel Pam Beery advised Ms. Newton that the CWA issues were not relevant to the transfer. • NON-ISLAND ANNEXATION POLICY UPDATE/BULL MOUNTAIN ANNEXATION SURVEY: City Manager Monahan introduced this agenda item. A June 11, 2002, memorandum regarding the Bull Mountain annexation public survey was distributed. Community Development Director Hendryx referred to the draft survey questions. 300 residents will be interviewed next week and the study will be completed by the end of June. After discussion, Council decided that the 300 surveys should be split 50/50: 150 residents in Tigard and 150 residents in the potential annexation area. • INTERNAL REVENUE SERVICE RULES ON EMPLOYEE EXPENSES: Finance Director Prosser reviewed IRS rules on taxable fringe benefits and distributed a list of those benefits that need to be reported for income tax purposes. Employees will be briefed on this matter beginning June 12, 2002. COUNCIL MEETING MINUTES - June 11, 2002 page 1 • WALL STREET LOCAL IMPROVEMENT DISTRICT (LID) PROCESS AND THE CAPITAL IMPROVEMENT PROJECT BUDGET: Written public testimony was submitted with regard to the 2002/2003 Capital Improvement Projects Budget, citing concerns with the potential Wall Street LID. City Engineer briefed the City Council on the LID process. (For more detailed information, see the June 3, 2002, memorandum from Mr. Duenas, which is part of the packet material prepared for the consideration of the City's 2002/03 budget, Agenda Item No. 8). A preliminary engineer's report will be prepared and submitted to the Council about next March. Council will receive updates approximately every three months. There will be ample opportunity for Council and public input. • COMMUNITY ACTION INFORMATION: Council discussed information it received from the Community Action Organization detailing the type and amount of assistance it provides to the City of Tigard through the Neighborshare program. Mayor Griffith advised he would be requesting to amend the budget for a $3,000 contribution to Neighborshare. There was brief Council discussion about the information provided. It was also noted that City budgeting will be tighter in the years ahead and community events and social service requests will be examined more closely. EXECUTIVE SESSION: The Tigard City Council will go into Executive Session at 7:14 p.m. to discuss a Real Property Transaction under ORS 192.660(l) (e). Executive Session adjourned at 7:27 p.m. 1. BUSINESS MEETING 1.1 Mayor Griffith called the City Council and Local Contract Review Board Meeting to order at 7:35 p.m. 1.2 Roll Call: Mayor Griffith; Councilors Dirksen, Moore, Patton, and Scheckla. 1.3 Pledge of Allegiance 1.4 Council Communications & Liaison Reports: None 1.5 Cali to Council and Staff for Non-Agenda Items: None 2. VISITOR'S AGENDA • Kathy Onsurez and Teresa Olsen representing the Tigard High School Marching Band announced there will be bingo games at Tigard High School every Thursday, from 7-9:15 p.m. Proceeds will be used to fund the Marching Band's activities. 3. CONSENT AGENDA: Motion by Councilor Dirksen, seconded by Councilor Patton, to adopt the Consent Agenda as follows: 3.1 Approve Council Minutes for May 21, and 28, 2002 COUNCIL MEETING MINUTES - June 11, 2002 page 2 3.2 Receive and File: a. Council Calendar b. Tentative Agenda 3.3 Adopt Employer Payment of Employee's Public Employees Retirement System (PERS) Contributions for Sworn Personnel in the Police Management Group - Resolution No. 02 - 33 3.4 Adopt a Cost of Living Adjustment for the Management/Supervisory/Confidential Group Employees Effective July 1, 2002 - Resolution No. 02 -34 3.5 Approve the Tigard Gang Officer's Attendance at the National Gang Violence Conference 3.6 Approve Lt. DeVeny's Attendance at the FBI National Academy 3.7 Local Contract Review Board: a. Award Contract for Architectural Engineering Services for HVAC Modification Project for City Hall to EESI The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 4. PUBLIC HEARING - APPROVE THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2002-2003 a. Mayor Griffith opened the public hearing. b. City Engineer Duenas presented the staff report. Mr. Duenas reviewed the Capital Improvement Program public process and reported on project highlights for last year. He reviewed the program priorities for 2002-03. A number of letters citing concerns with the Wall Street Local Improvement District (LID) were received in recent weeks. A letter from the Tualatin Riverkeepers, dated June 11, 2002, was submitted to the City Council as testimony for this public hearing. Mr. Duenas reviewed the process for the LID and advised that a preliminary report will be prepared and completed in about March 2003. Periodic reports will be submitted to Council (about every three months) on the progress of the preliminary report. The LID process provides opportunity for Council and public input. The proposed new library building is a separate process from the LID process. COUNCIL MEETING MINUTES -June 11, 2002 page 3 C. Public Testimony: A letter from the Tualatin Riverkeepers, dated June 111 2002" was submitted to the City Council as testimony for this public hearing. A copy of this letter Is on file in the City Recorder's office. d. Staff recommended that the Council approve the CIP as presented. e. Mayor Griffith closed the public hearing. f. Motion by Councilor Moore, seconded by Councilor Dirksen, to adopt the fiscal year 2002-2003 Capital Improvement Program and projects. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 5. CONSIDER A RESOLUTION AUTHORIZING A FIVE-YEAR INTERFUND LOAN FROM THE GENERAL FUND TO THE GAS TAX FUND FOR FINANCING THE CITY'S SHARE OF THE 69tH AVENUE LOCAL IMPROVEMENT DISTRICT (LID) a. Finance Director Prosser presented the staff report, which is on file in the City Recorder's office. b. Motion by Councilor Moore, seconded by Councilor Patton to adopt Resolution No. 02-35. RESOLUTION NO. 02-35 A RESOLUTION AUTHORIZING A FIVE- YEAR INTERFUND LOAN FROM THE GENERAL FUND TO THE GAS TAX FUND FOR FINANCING OF THE CITY'S SHARE OF THE 69TH AVENUE LOCAL IMPROVEMENT DISTRICT The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes COUNCIL MEETING MINUTES - June 11, 2002 page 4 6. PUBLIC HEARING - CONSIDER A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES a. Mayor Griffith opened the public hearing. b. Finance Director Prosser presented the staff report, which Is on file in the City Recorder's office. C. Public Testimony: None d. Staff recommended that the Council adopt the proposed resolution. e. Mayor Griffith closed the public hearing. f. Motion by Councilor Patton, seconded by Councilor Dirksen, to adopt Resolution No. 02-36. RESOLUTION NO. 02-36 A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 7. PUBLIC HEARING - CONSIDER AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES a. Mayor Griffith opened the public hearing. b. Finance Director Prosser presented the staff report, which is on file in the City Recorder's office. C. Public Testimony: None d. Staff recommended that the Council adopt the proposed ordinance. COUNCIL MEETING MINUTES - June 11, 2002 page 5 1-01 PER e. Motion by Councilor Dirksen, seconded by Councilor Patton, to adopt Ordinance No. 02.23. ORDINANCE NO. 02-23 AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 8. PUBLIC HEARING - CONSIDER A RESOLUTION ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2002-2003 a. Mayor Griffith opened the public hearing. 6. Finance Director Prosser presented the staff report, which is on file in the City Recorder's office. C. Public Testimony: None d. Mayor Griffith closed the pu6ilc hearing. e. Staff recommended that the Council adopt the proposed resolution. f. Mayor Griffith noted additional information had been received from the Community Action Organization about the contributions of the Neighborshare program in the City of Tigard. Motion by Mayor Griffith to grant the Community Action Organization $3,000, thereby amending the proposed budget by reducing the General Fund Contingency by $3,000 for this expenditure. Council discussion on the motion followed with it being clarified that the Council could adopt the proposed budget resolution "as amended" if the motion to grant Community Action Organization the $3,000 was approved by Council. Councilor Patton said she appreciated receiving this additional information from the Community Action Organization and said she would like COUNCIL MEETING MINUTES - June 11, 2002 page 6 111 to see this type of Information on a regular basis. She also cautioned that future funding for programs will get "tighter" and the City will have to make some hard decisions about funding of programs. Councilor Dirksen seconded the motion. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes g. Motion by Councilor Moore, seconded by Councilor Patton, to adopt Resolution No. 02-37, as amended. RESOLUTION NO. 02-37 A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2002-03. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 9. CONSIDER A RESOLUTION ADOPTING A NEW FEE SCHEDULE FOR LAND USE APPLICATIONS a. Planning Manager Dick Bewersdorff presented the staff report, which is on file in the City Recorder's office. b. During Council discussion, staff advised that the Homebuilder's Association has reviewed the proposed new fee schedule and their comment was that they would prefer the fees be updated on a regular basis. Council agreed that all fees should beWvlewed regularly. C. Motion by Councilor Moore, seconded by Councilor Patton, to adopt Resolution No. 02-38. COUNCIL MEETING MINUTES - June 11, 2002 page 7 MEN RESOLUTION NO. 02-38 A RESOLUTION OF THE CITY COUNCIL ADOPTING A NEW FEE SCHEDULE FOR LAND USE PLANNING APPLICATIONS TO REFLECT 100 PERCENT OF PROJECT COSTS, AMENDING RESOLUTION NO. 02-06, AND SETTING AN EFFECTIVE DATE OF JULY 1, 2002. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 10. COUNCIL LIAISON REPORTS: None 11. NON AGENDA ITEMS: None Study Session continued at 8:32 p.m. • MAY 21, 2002 ELECTION: Voter precinct information was distributed to the City Council. CABLE TELEVISION COVERAGE: Live showings and replays are being aired on new channels. It was suggested that a Cityscape article be published announcing the change. • COUNCIL VACANCY: City Attorney Ramis advised that moving out of the City would disqualify a Council member from continuing to serve on the City Council. Council reviewed the options it would have with regard to a vacancy as provided in the City Charter. COMMUTER RAIL: Councilor Dirksen updated the Council on a recent meeting about the Commuter Rail station for downtown Tigard. There were 18 people attending the meeting. Concerns expressed included parking and potential congestion during train arrivals. The next meeting will be June 27. Mayor asked that Tualatin Valley Fire and Rescue (TVF81R) be advised of any meetings regarding commuter rail. • EQUIPMENT RENTAL OR SHARING: Councilor Dirksen reported that TVFUR has an agreement with a rental company for equipment that could be used on an emergency basis. City Manager Monahan noted Tigard also has established relationships with rental COUNCIL MEETING MINUTES - June 11, 2002 page 8 ll!Elllllllll~~ 1111011111111 companies to use equipment during emergencies. In addition, Tigard has established a system to share resources with the school district and neighboring jurisdictions. • JUNE 25, 2002, COUNCIL MEETING: Council agreed to start the meeting at 6 p.m. on June 25, to conduct the Executive and Study Sessions. At 7 p.m. the Council will host a small reception with the Indonesian visitors. The business meeting will begin at 7:30 p.m. • TUPLING BUTTERFLY GARDEN DEDICATION: City Manager Monahan reminded Council of this event, which will be held on Sunday, June 16, at 11 a.m. In Cook Park. 12. EXECUTIVE SESSION: Not held 13. ADJOURNMENT: 9:05 p.m. "LL,~ T Catherine Wheatley, City Rec rder Attest: ( 11,~ , j FJU- - - yor, ity ar Date: COUNCIL MEETING MINUTES - June 11, 2002 page 9 -0 31 City of Tigard, Oregon Affidavit of Posting CITY OF TIGARD OREGON In the Matter of the Proposed STATE OF OREGON ) County of Washington ) ss. City of Tigard ) a&Mlslj~ ~XSJA being first duly sworn, on oath, depose and y: That I posted in the following public and conspicuous places, a copy of Ordinance Number(s) Q a \ % i 0aT ~ . 0 zz , Oa-a1,i which were adopted at 0 -a -OQ I Oa Q -a4 ~ fn~- fliwith co(s) of said the City Council meetin~of S--Q!6 kA l ordinance(s) being hereto attached and by reference made a part hereof, on the L day of , 201DQ- 1. Tigard City Hall, 13125 SW Hall Blvd., Tigard, Oregon 2. Tigard Public Library, 13125 SW Hall Blvd., Tigard, Oregon 3. Tigard Water Building, 8777 SW Burnham, Tigard, Oregon OFFICIAL SEAL 7N0 ESP S. CASPER TARY PUBUC-ORE ONSubscribed and sworn to (or aff`umed) MMISSIaN N0.323400 MY COMMION EXPIRES MAY 13, 200;1 before me this day of 200-7, Notary Public for Oregon,. (14s4i 4 p4P4 \\TIG333\USR\DEPTS\ADMIGREER\FORMS\AFFIDAVITS\AFFIDAVIT OF POSTING ORDINANCE.DOC CITY OF TIGARD, OREGON ORDINANCE NO.02-adD AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES THE CITY OF TIGARD ORDAINS AS FOLLOWS: SECTION 1: Pursuant to ORS 221.770, the City hereby elects to receive state revenues for the Fiscal Year 2002-03. SECTION 2: This ordinance shall be effective 30 days after its passage by the Council, signature by the Mayor, and posting by the City Recorder. PASSED: By L.{dla.luvote of all Council members present after being read by number and title only, this day of -2002. Catherine Wheatley, City Recorder C~► APPROVED: By Tigard City Council this day, of ~e JA~~ , 2002. nes E. Gri th, r Approved as to form: A r Attorney tie, P2= Date I certify that a public hearing before the Budget Committee was held May 20, 2002, and a public hearing before the City Council was held on June 11, 2002, giving citizens an opportunity to comment on the use of State Revenue Sharing. Catherine Wheatley, City Recorder / /,a 0 P-Z Dad ORDINANCE No. 02-g;o Page 1 AGENDA ITEM # Study Session FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE AT&T Merger with Coincast 11 PREPARED BY: Liz Newton Al DZ DEPT HEAD OK CITY MGR OK 1/144~_ ISSUE BEFORE THE COUNCIL A short briefing on the change of control for cable television services. STAFF RECOMMENDATION No action necessary at this time. INFORMATION SUMMARY AT&T and Comcast have agreed to merge their companies to create AT&T Comcast Corporation. Although the merger must be approved by all of the MACC jurisdictions that have franchises for cable service with AT&T, federal regulations limit the ability of jurisdictions to deny changes of control. The federal criteria for local franchises to review changes of control deal with the legal, technical, and financial ability of the new controlling entity to assure their obligations will be continued. The MACC Commission has just completed a review process that is briefly summarized in the attached memo and is recommending jurisdictions approve, with conditions, the change of control. Council consideration is scheduled for June 25. OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST ■ Memo from Liz Newton d ■ Letter of Assurance from AT&T/Comcast ■ MACC Resolution 2002-04 FISCAL NOTES N/A [ADWITY COUNCILWGENDA ITEM SUMMARYMTBT COMAST MERGER I I MEMORANDUM CITY OF TIGARD, OREGON . TO: Honorable Mayor and City Council Members FROM: Liz Newton, Assistant to the City Manager DATE: May 24, 2002 I SUBJECT: Change of Control for Cable Television Services I AT&T and Comcast have agreed to merge their companies to create AT&T Comcast Corporation. AT&T has requested the consent of the MACC member jurisdictions for a change of control by filing a Federal Communications Form 394 with MACC as required in Section 17.2 of the franchise agreement. MACC staff has reviewed the Form 394 and additional information submitted by AT&T and Comcast. A letter of assurance from AT&T was also submitted (attached) in which AT&T agrees to abide by the terms and conditions of the franchise and recognizes significant issues of concern. The issues are primarily related to AT&T not meeting customer service standards and delays in the upgrade of the PCN. On May 9, MACC held a public hearing on the change of control. Following consideration of testimony the commission unanimously adopted Resolution 2002-04 (attached) recommending that the member jurisdictions approve the transfer request. The Tigard City Council will consider an ordinance approving the transfer on June 25, 2002. If there are any questions or information councilors would like to review as part of consider-?.'%I---,n of the ordinance, please let me know and I will incorporate responses into the staff report. aft I:WMLIZAT&T•COMCAST MERGER.000 EXHIBIT A TO MACC RESOLUTION 2002-04 May 7, 2002 Mr. Bruce Crest MACC Administrator 1815 NW 169' Place, Suite 6020 Beaverton, OR 97006 RE: FCC Form 394 Filed March 4, 2002 - MACC AT&T Corp. Merger Transaction Dear Mr. Crest: We understand that the Metropolitan Area Communications Commission and its member jurisdictions ("Franchising Authority") have several concerns relating to certain compliance matters under the franchise held by TCI Cablevision of Tualatin Valley, Inc., a.k.a. AT&T Broadband ("Franchisee"). The Franchising Authority has notified Franchisee of its concern that it would not be appropriate to approve a change of control prior to resolution of alleged franchise violations with respect to the following issues. There are two categories of issues needing documentation: first, those issues the Franchisee has received notice of pending violations; and second, those issues that may be noncompliance issues. The issues are more specifically set forth below. Current pending franchise violations: (1) Credit of 30 cents per month for each subscriber whose service has not been upgraded as required under the franchise; (2) Franchisee's compliance with franchise customer service standards and requirements, particularly telephone answering violation of a Quarter 2001 standard is not yet cured; and (3) System design of the Upgraded PCN was not built as required by the Franchise Agreement and serviceability. Potential noncompliance issues: (4) Franchisee's notification that it will not collect or pay franchise fees based on revenues derived from its cable modem Internet service as of April 1, 2002; (5) Franchisee's dispute resolution policies and procedures relating to disputes between the subscriber and Franchisee; Mr. Bruce Crest May 6, 2002 Page 2 (6) Use of the Franchising Authority's public rights-of-ways, and use of Franchisee's facilities by others within the Franchise Authority's public rights-of- way; (7) Franchisee's decision to recover the cost of franchise fees on certain non- residential subscriber revenues from residential subscribers (the so-called "Pasadena pass-through°); and (8) Reporting related to the Upgraded PCN regarding system problems (e.g. "trouble tickets"). In order to successfully complete the consent process currently taking place by the Franchising Authority on the change of control of AT&T Broadband and Comcast Corporation ("Merger") by July 2, 2002, as agreed to by the Franchise Authority and the companies, the Franchise Authority and the companies agree to discuss the-identified issues towards reaching mutually satisfactory resolutions, separate and independent from the consent process. The parties agree to meet within 920 days from May 9, 2002, and make good faith efforts to resolve the identified issues within six (6) months. It is understood that the consent to the change of control of this Franchise shall not extinguish the Franchising Authority's right and ability to pursue any remedy against Franchisee available under the Franchise with respect to any compliance issues not mutually resolved. This letter may be referenced in any action taken by the Franchising Authority concerning the proposed change of control or Franchise compliance. It is also understood and agreed that the Franchising Authority and the Franchisee shall not be deemed or construed to have waived any claims, actions, or defenses with respect to identified issues, or other possible or alleged Franchise violations that remain unresolved. By signing below the parties acknowledge and agree to the matters described herein above. By: MACC By: TCI Cablevision of Tualatin Valley, Inc. Bruce Crest - Administrator Curt Henninger - Senior Vice-President METROPOLITAN AREA COMMUNICATIONS COMMISSION RESOLUTION NO. 2002- 04 A RESOLUTION CONSENTING TO THE CHANGE OF CONTROL OF AT&T CORP., THE INDIRECT PARENT COMPANY OF TCi CABLEVISION OF TUALATIN VALLEY, INC., WITH CONDITIONS, AND RECOMMENDING APPROVAL OF THE CHANGE OF CONTROL, WITH CONDITIONS, BY THE MACC MEMBER JURISDICTIONS WHEREAS, the Metropolitan Area Communications Commission, hereinafter "MACC", is an intergovernmental commission formed under ORS Chapter 190, with Washington County and the cities of Banks, Beaverton, Cornelius, Durham, Forest Grove, Gaston, Hillsboro, King City, Lake Oswego, North Plains, Rivergrove, Tigard, and Tualatin as members; and WHEREAS, TCI Cablevision of Tualatin Valley, Inc., whose indirect parent company is AT&T Corp., hereinafter "AT&T", is the Grantee under a Cable Television Services Agreement approved by MACC and its member jurisdictions, dated February 1, 1999, hereinafter "Franchise"; and WHEREAS, on March 4, 2002, MACC received a Federal Communications Commission ("FCC") Form 394, by which AT&T requested approval by MACC and its member jurisdictions of a change of control. Under the proposal, the ultimate parent of the Grantee will be merged with Comcast Corporation to form a new ultimate parent corporation, AT&T Comcast Corporation; and WHEREAS, following completion of the transactions forming the change of control, the Grantee will be controlled by AT&T Comcast but will continue to operate the cable system and continue to hold and be responsible for performance of the cable franchise; and WHEREAS, Federal law and Section 17.2 of the Franchise authorize MACC and its member jurisdictions to review any proposed change, transfer, or acquisition of control, including the proposed transaction, in order to determine the impact on the Grantee's ability to perform the Franchise obligations based on the legal, financial and technical qualifications of the transferee; and WHEREAS, the Section 17.2 of the Franchise further authorizes MACC and its member jurisdictions to address the resolution of any outstanding issues of noncompliance with the terms and conditions of the Franchise in conjunction with any request for change of control; and WHEREAS. AT&T Comcast has stated that the Grantee will continue to comply with the lawful terms and provisions of the existing Franchise and agreements following the Merger, and all parent guarantees will remain in place; and 2 WHEREAS. the Grantee and MACC have, in a separate agreement (attached hereto as Exhibit A), documented the existence of certain relevant issues concerning the Grantee's performance under the Franchise, and the Grantee has committed to exercise good faith efforts to resolve such issues separate and apart from the consent process; and WHEREAS, MACC staff and consultants have reviewed the proposal pursuant to the above criteria and commitments, and have recommended approval of the proposal, provided certain assurances and considerations are obtained from AT&T in the public interest and contingent on approval by MACC member jurisdictions; and WHEREAS, the Commission conducted a duly noticed public hearing on May 9, 2002; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION: Section 1. Commission Action on Form 394 Application. The Commission hereby approves the Application for Change of Control, as submitted March 4, 2002, subject to the conditions contained herein. Section 2. Recommendation to Member Jurisdictions. The Commission hereby recommends that each of the member jurisdictions approve the Application for Change of Control by duly authorized enactment of each jurisdiction's governing body, subject to the conditions set forth in Section 3, below. Section 3. Conditions A. The approval recommended herein shall not take effect until such time as each of the following conditions are met: 1) MACC and its member jurisdictions' consent to the change of control shall not be construed to constitute a waiver or release of any rights they may have under the Franchise and any separate written agreements with the Grantee; and 2) Grantee shall continue to comply with all valid local laws, agreements, and Franchise requirements consistent with applicable federal and state law, and 3) Grantee and the Guarantor of the Franchise acknowledge the conditions of transfer approval in writing; and . - 1111 ===MMMJ 3 4) Each of the members of MACC has approved the Application for Change of Control by duly authorized enactment of each jurisdiction's governing body; and 5) The merger transaction between AT&T Corp. and Comcast Corporation shall close consistent with the terms identified in the Form 394 and the supplemental information provided by the Grantee through the requast for information process undertaken by MACC. B. Approval of the Change of Control will be null and void if the merger transaction between AT&T Broadband and Comcast Corporation does not close by midnight, May 10, 2003. ADOPTED BY THE BOARD OF THE METROPOLITAN AREA COMMUNICATIONS COMMISSION this 9th day of May, 2002. Q~.._ .1.1.a Dean Gibbs, Chair Attachment: Exhibit A MEMORANDUM CITY OF TIGARD, OREGON A4 k TO: Honorable Mayor and City Council Members FROM: Liz Newton, Assistant to the City Manager DATE: June 11, 2002 SUBJECT: AT&T/Comcast Merger and Issues Raised by the Communications Workers of America On May 9, 2002, the Metropolitan Area Communication Commission (MACC) voted to recommend that member jurisdictions approve the cable television franchise transfer to AT&T/Comcast. The Tigard City Coiincil will consider a resolution approving the transfer on June 25. Representatives for the Communications Workers of America (CWA) have contacted member jurisdictions regarding concerns that the Beaverton call center may close as a result of the AT&T merger. CWA representatives attended the May 9 MACC meeting to suggest language related to the Beaverton call center be adopted by member jurisdictions. Pam Beery, MACC's legal counsel, advised that although the issues raised by CWA are not appropriate as requirements of the franchise transfer, they would be appropriate as expectations of the franchise holders. Beaverton's Mayor, Rob Drake, wrote a letter (copy attached) encouraging AT&T/Comcast to continue "investment in a local work force." I have had several conversations with Jean Eiler of CWA regarding their three primary concerns: the right of AT&T/Comcast employees to organize and bargain collectively with their employer; the Beaverton call center remain open; and closing the Beaverton call center will impact service to MACC subscribers. Councilor Scheckla, the city's MACC representative, and I have also discussed the issues raised by CWA. At Councilor Scheckla's suggestion I spoke with Linda Adlard, Beaverton's Chief of Staff. She said the City of Beaverton has no expectation that other MACC jurisdictions take any action regarding the concerns raised by CWA. Apparently, the City of Hillsboro wrote a letter similar to Mayor Drake's but I have not seen a copy. Councilor Scheckla and I concur that the issue for Tigard cable subscribers is service. Obviously, there is no question that Tigard supports workers right to bargain. Although it would be unfortunate for the call center in Beaverton to close, that is a business decision and the City of Tigard has not historically taken positions on decisions made by AT&T/Comcast Merger and Issues Raised by the Communications Workers of America June 11, 2002 Page 2 businesses in other jurisdictions. The City of Tigard would be concerned, however, if the closure of the Beaverton call center affected service to Tigard subscribers. The franchise agreement, however, includes standards for service that must be met and provided those service standards are met, how service is delivered is a business decision. Councilor Scheckla and I believe that service to Tigard subscribers will be adequately addressed by the franchise agreement and no council action is needed on the concerns raised by CWA. Should council wish to take a position on the issues raised by CWA it can be incorporated into an agenda item considered on June 25. aft 1AADM1L MT&T-COMCAST MERGER TO COUNCIL,DOC CWA 7901 ~ u~t 05/2112002 12:57 5032386965 CITY of BEAVERTON i 4755 S.W. GnMth PrIM P.O. L409 47SS. 14cavrricn. Oft 97070 TFL• 1500) 5219.2481 VITO) FAX. 150513:5.2321 /~~~CFNtE N~r4`~ May 9, 2002 ROB ]DRAKE MAYOR Ms. Debbie Luppold AT&T Broadband Vice President-Franchising and Local Government Relations Northwest Division 3075 NE Sandy Blvd. Portland, Oregon 97232 Dear Ms. Luppold: Today the MACC Board considers whether to recommend to Beaverton and other •MACC members, approval of a request to transfer ATT's cable television franchise to Comcast, The Beaverton City Council will act on the MACC Board's recommendation sometime in June. I want to state now, for the record, Beaverton's strong desire that if the transfer is approved, Comcast and ATT should commit to maintaining tho service standards required by the franchise by retaining ATT's local workforce. We believe that local residents who have invested in this community and its quality of life best deliver local customer service. We also encourage ATT and Comcast, IF the transfer is approved, to continue to recognize those employees' rights to organize and to bargain collectively with their employer. If the transfer is approved, we look forward to ATT and Comcasfs continuing investment in a local workforce supporting local residents and their families as well as the companies' continued involvement in local civic, cultural and other community events. Si erely, Rob Drake Mayor cc: Fred Ruby, Councilor Bvelyn Brzezinski, Councilor Bruce Crest, MACC MACC Board Members Ms. Jeanne Carpenter, Communications Workers of America Ms. Jean Filers, AFL-CIO Agenda Item No.a Meeting of !D f 1 . CITY OF TIC ARD Community Development Shaping A Better Community MEMORANDUM CITY OF TIGARD TO: Mayor Griffith and Cit ou cil FROM: Jim Hendryx DATE: May 28, 2002 SUBJECT: Non-Island Annexation Policy Update / Bull Mountain Annexation Survey In 2001, the Tigard City Council established a goal to develop an annexation policy for non-island areas, such as Bull Mountain, and directed staff to study the feasibility of annexing the Bull Mountain area. Since that time, several important steps have been taken to accomplish this goal: • July 2001 - The City met with several Bull Mountain residents at Deer Creek Elementary School to hear residents' questions and comments about the annexation process. The questions identified during this meeting directly influenced the scope of The Bull Mountain Annexation Study. • November 2001 - Completion of The Bull Mountain Annexation Study. The study examined existing and projected service levels for the area based on City standards, as well as the City's cost of providing services such as law enforcement, parks, sewer, water, planning, street improvements, and street maintenance. This analysis was based on the projected growth, development trends, and demographics for the Bull Mountain area. Level of service and funding for substantial capital improvements emerged as two major policy issues. • January 31, 2002 - The City presented the study's conclusions to approximately 80 Bull Mountain residents at an Open House and Town Hall Meeting held at Fowler Middle School. Although the majority of the attendees did not want the City to continue the annexation process, they represented only 1.8% of the area's population. During the Open House, it was suggested that the City conduct a survey of Bull Mountain residents. This would reach a larger, more representative sample of Bull Mountain residents and gauge their attitudes toward annexation. April 2002 - Council received an overview of the two most appropriate annexation methods for the Bull Mountain area, city-initiated and the annexation plan. Both methods involve a resident vote; however, the annexation plan differs by requiring a vote from both the territory to be annexed and the annexing city (as well as service agreements). Because the annexation plan would involve City and Bull Mountain residents, the Council determined that both sets of residents should be surveyed. Council directed staff to pursue this project and to find a consultant to conduct the work. Project Update The City issued a request for proposals (RFP) for a public opinion survey consultant in May 2002. A consultant will be chosen for the project using standard evaluation and selection procedures. • Seven firms submitted proposals. Each consultant prepared a proposal for the project, which was reviewed for completeness and adherence to the RFP criteria. • City and County staff are scheduled to interview four firms on June 5 and will select a finalist. • The project's expected completion date is early to mid-July. At that time, the consultant will present the study's findings to Council. • The consultant's services, including the survey, will not exceed $10,000. The City and Washington County will share this cost. CITY OF TIGARD Community Development ShapingA Better Community MEMORANDUM CITY OF TIGARD TO: City Council FROM: Jim Hendryx ~N DATE: June 11, 2002 SUBJECT: Bull Mountain Annexation Public Survey We advertised for a request for proposals for the Bull Mountain Annexation Public Survey. We received 7 proposals and interviewed 4 consultants last Wednesday. We selected Riley Research Associates as the consultant for this project. We met with the consultant late last Friday aftemoon, reviewing the scope of work and issues surrounding the survey. Attached is a draft of their survey questions provided to us at 4:00 p.m. today. The questions need to be finalized by Friday, June 14th, with surveying beginning next week. The final report will be completed by June 28th. City of Tigard Bull Mountain Annexation Public Attitude Survey June 11, 2002 (Version 1) - DRAFT - Introduction Hello, my name is of Riley Research Associates, a local polling firm. We have been asked to listen to your thoughts regarding the potential annexation of the Bull Mountain neighborhood into the City of Tigard. (IF NECESSARY) Are you 18 or older? (IF UNDER 181 Is there an adult available? (IF NO TIME) When would be a good time to call back? RECORD LIST SOURCE: Bull Mountain -1 City of Tigard -2 (IF TIGARD) According to our records, you currently reside within the boundaries of the City of Tigard. Is that correct? (IF NO - POLITELY DISCONTINUE) Yes -1 (IF BULL MOUNTAIN) According to our records, you currently reside within the boundaries of Bull Mountain. Is that correct? (IF NO - POLITELY DISCONTINUE) Yes -1 Awareness Q1. As you may know, the City of Tigard is currently considering alternatives regarding the possibility of a vote to make Bull Mountain a part of the City of Tigard. First of all, from what you may have heard, would you say that you strongly support, somewhat support, somewhat oppose, or strongly oppose the annexation of Bull Mountain? Strongly support -5 Some support -4 (Depends/Don't Know) --3 Some oppose -2 Strongly oppose -1 (Ref) -9 Q2. Why is that? Q3. What questions or concerns do you currently have about the annexation? Scenario Testing As you may know, arguments have been made both in support and in opposition to the question of annexation. I'm going to read a list of some of those arguments, and after each one I'd like to know whether that argument makes you more likely to support or oppose the annexation. How would you react to the following (READ AND ROTATE LIST) Does this argument make you more likely to support annexation or oppose it? (AFTER EACH) Would that be strongly or somewhat (support/oppose)? Arguments Strong Some Neutral/ Some Strong NA/ Support Support DK Oppose Oppose Refused Q4. Annexation would increase property taxes 5 4 3 2 1 9 on Bull Mountain residents Q5. Annexation would replace the Enhanced 5 4 3 2 1 9 Sheriffs Patrol with Tigard police patrols 01 110=1 Nil IIIJI~' Q6. Annexation would push Tigard's population 5 4 3 2 1 9 over 50,000, which would allow direct access to federal funding for neighborhood revitalization, affordable housing, and community improvement Q7. Annexation would give Bull Mountain 5 4 3 2 1 9 residents full access to Tigard Parks and Recreation services Q8. Bull Mountain residents would begin to 5 4 3 2 1 9 share the cost of providing streets and roads in Tigard Q9. Once a part of Tigard, the City would begin 5 4 3 2 1 9 to develop parks and preserve open-spaces, such as the Scholls Landing area Q10. Annexation can occur with majority support 5 4 3 2 1 9 from within Tigard and the proposed annexation area, regardless of whether or not Bull Mountain residents support the idea Q11. Annexation would require Bull Mountain 5 4 3 2 1 9 residents to pay for street and sidewalk improvements to bring them up to City standards Q12. Now, having heard a variety of the potential impacts discussed, would you say that you strongly support, somewhat support, somewhat oppose, or strongly oppose the annexation of Bull Mountain? Strongly support -5 Some support -4 (Depends/Don't Know) -3 Some oppose -2 Strongly oppose -1 (Ref) -9 Q13. Which the issues are most important to your decision? (Or) What other comments or questions do you have? Communications & Demographics Q14. How do you generally learn what's going on in local government? (DO NOT READ LIST) Tigard Times -01 Wont-of-mouth -06 KKCW/K103 -11 Noticias en Espanol -02 Intemet/Web -07 Don't know -18 Oregonian -03 KUIK Radio -08 Refused -19 El Hispanic -04 Public access TV -09 Other (list): -20 County newsletters -05 TV News -10 Q15. How long have you lived at your current residence? years ("01" for <one year/"99"=Ref) Q16. And do you rent or own your home? Rent-1 Own -2 Refused -9 Q17. What is the highest level of education you have had the opportunity to complete? High school or less -1 4-year College -3 Refused -9 Some college/trade -2 Graduate school/more 4 Q18. Do you have children underage 18 living in your household? Yes -1 No -2 Refused -9 m7 Q19. And finally, if you don't mind my asking, into which of the following categories does your annual household income fall? (READ LIST) Under $25,000 -1 $50-$75,000 -3 $100-$150,000 -5 DK / Refused -9 $25-$50,000 -2 $75-$100,000 -4 Over $150,000 -6 That concludes our survey. Thank you very much for your participationl Q20. AGE: 18-24 -1 25-34 -2 35-44 -3 45-54 -4 55-64 -5 65+ -6 Refused -9 021. GENDER (Don't ask) 275: Female -1 Male - 2 Q22. GEOGRAPHIC REGION: (To be determined) Phone number: Interviewer name: TAXABLE FRINGE BENEFITS CLASS May 16, 2002 in Gresham, Oregon Employees in attendance - Kathy Gende Phyllis Harris Michelle Wareing VEHICLES Taxable - $2.50 each way (must meet all rules outlined by IRS to use this valuation method) Non taxable exceptions: - business meetings/travel; no personal use allowed - Marked police car for commuting by sworn officer, no personal use and must be required by employer - Unmarked police car for commuting by sworn officer, no personal use allowed outside officer jurisdiction - Other cases where required as long as infrequent - ie: Public Works CLOTHING Taxable Non taxable exceptions: - safety related - Uniforms and work clothes (must meet the following requirements) - specifically required as a condition of employment - Not worn for general usage or adaptable for general use - Clothing with readily distinguishable City logo PER DIEM Taxable Non taxable exception: - if includes an overnight stay not in tax home (Portland Metro region) or 50 miles (general guide) from tax home MEALS Taxable Non taxable exception: - if includes an overnight stay not in tax home (Portland Metro region) or 50 miles (general guide) from tax home - Business meeting; must have an actual agenda and substantial business discussion, best if not between two City employees - Professional or Trade Association Meetings - Conferences/seminars if meal is provided as part of program - Convenience of emp!oyer 01 Nil E 01 0=11111 EQUIPMENT Taxable Non taxable exception: - Safety equipment AWARDS & PRIZES Taxable - Cash or cash equivalent - ie: gift certificate if employee can get cash back - Recognition awards, cash or non-cash, for job performance - ie: employee of the month - Achievement awards, cash or non-cash, that don't meet the requirements for tax-free treatment - Non-cash prizes (unless de minimis (under $100)) won by employees from random drawings at employer sponsored events Non taxable exceptions: - Cash equivalent - ie: gift certificate that cannot be redeemed for cash - Length of service awards - non cash and less than $400 per employee annually - Safety awards - Retirement parties - Prizes and/or promotional items given away or won by employees at conferences/seminars not sponsored by employer MOVING EXPENSE Non taxable if - Move is a minimum of 50 miles - Could be deducted by employee on tax form - Meets IRS specifications EDUCATION REIMBURSEMENT Taxable - Education is needed to meet minimum job requirements - Education is part of a study program that can qualify for a new trade or business (applies only under Working Condition Fringe Reimbursement) Non Taxable under Working Condition Fringe Reimbursement Program - Be job related - Maintain or improve job skills - Be required by the employer or by law - City does not have to have a written plan Non Taxable under Qualified Educational Assistance Program - City must have a written plan for the program - Dollar limitation of $5,250 per calendar year - Can be either job or non job related educational assistance - Must not discriminate in favor of highly compensated employees earning more than $85,000. CELL PHONES Taxable - All personal use if employee doesn't reimburse COMPUTERS AND INTERNET MONTHLY SERVICE FEE Taxable - All personal use if employee doesn't reimburse and is outside of the employer's premises AGENDA ITEM NO.2 - VISITOWS AGENDA DATE : JUNE 11, 2002 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda Items. The Council wishes to hear from you on other Issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED Voy f~Y15U-►rC~ Gast _ i VISITOR'S AGENDA Page 1 71 AGENDA ITEM # 3• a a FOR AGENDA OF Lune 11, 2002 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Greer Gaston DATE: May 29, 2002 SUBJECT: Three-Month Council Calendar Regularly scheduled Council Meetings are marked with an asterisk June 11 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 18 * Tues Council Workshop Meeting - 6:30 p.m. 25 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session July 4 Thurs July 4t' Holiday - City Offices Closed 9 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 16 * Tues Council Workshop Meeting - 6:30 p.m. 23 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session August 13 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 20 * Tues Council Workshop Meeting - 6:30 p.m. 27 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 1AA4M\GREER\CITY COUNCIL\3 MONTH CALENDAR.DOC Tigard City Council enda Greeter fentative Ag T19102 - Busrpess N Due-. 6125102 @ 5 p'm Jim-Greeter 812 5102 'Business TV Study Session IRKSEp Not Present m• . Councilor D pot Present' ©ue; 8111102 5 P' City Managhan of Mon hop agora - 6118102 Study Session Cuna oten6al Uti9 814102 5 P'M' Session - pue; Exec Wo*shoP Topics fiTN Not Present ` Tom - 20 min Q ,Mayor GRtf Dennis- Plan- enda --t.3 Year Ag _ Water Rat Ad ustm Consent EdlUennis- mm OPtiO"s - h Bonds Review of Water Supply enda ation gancro~mmuter Rail Plan - Con sent tag i Obi tg I is for pro e rnrn of Genera c flo'"mtownl Issuance f~d min Rrgacd to finance Assessmeva - ra& t1 ate - u" ners in e et C°mm►ttee o Dim scion of Washi X5 "lih Lehtola ~~intments to the Budg G Coo mti Blue eet) Library Board -Susan ft s _ 80 ,~y Ron 00 to do Busine Oss POiice - DeP verview - Dept Resolution L oreen & Library Bond Issuance known) ting formal ' sheet after electi Signing on Residual Business Woplan - Craig (Blue p5 of TMC' in Indonesia cind Chapter 11 ' 0 13 -Tom " 15 m 5 min ts to Rearin9s ResW PH Solid Infractions & APPea as a- Civil - _ a ine - min end- cer- ordinance 1 Institutions zone Brad -15 min RES - Cultura H (Leg) .0 - lan - ment- P r! ustii►ent- 3 Year P in wlater Rate A i On 5 m D Rp _ Uz - -`i ennis -1 a with Comcast-0 D Merg and Park Task in 1}pdate - Skat School Dist. ReP• _ 30 min -Dan e 1 Sl =standing i'Lem entauve.-As Page 1Jadmi9merftentat'~ aglt 512312002 greeter Tigard C.1i Council oil Agenda -Tentative 9113(02 - Business „greeter m. 7f30102@5P' T t),,. ineN 123102 - Bus study session m• pue; 719102 @ 5 P .Wo sh0P on BotPreSent* T t1fs102 • Tiy02 @ 5 P•m• Study $essl* Councilor D1RKP dram - ►.iz .10 min pue ate on Randall Grant ~o h0P-10P SSSNNot Present Upd, ~uncilor 0% y - Consent Agenda roue m es ev~eW una Strate9Y11mPlemen` m'n uare funding c ant Agenda a a e ylashingtOn'qIII a a irt►- Bafiaral u n regrem - ate - Plan UPd nc~ ~rdable ~ cane - pan - ~eeting royal - gusiness a Park nAaster Plan APP Summerlak ~arsting Code on pllixed min ate? Business to Development u is - mm alloon rest,-al Jpd B Amendments a - n - 20 min an, se es, en tance' p Park faster Plan AcceP = anding wem er►tative x1s Page 2 Si Iladml9'~r~sntaty agK 512912402 AGENDA ITEM # 3 FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCEL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Adopting a Resolution Regarding EmRlloyer Payment of Employees PERS Contributions for Sworn Personnel in the Police Management Group PREPARED BY: Sandy Zodrow DEPT HEAD OK 14 4AA:N-~~ MGR OK U VV ISSUE BEFORE THE COUNCII, Should the City of Tigard adopt a resolution as required by the Public Employees Retirement System (PERS) for the purposes of Internal Revenue Code Section 414(h) to pay or assume the mandatory 6% employee contributions to PERS as allowed by ORS 235.205 for the sworn personnel in the Police Management Group STAFF RECOMMENDATION Adopted the resolution as required by PERS INFORMATION SLM4MARY The City of Tigard adopted a new collective bargaining agreement with the Tigard Police Officers Association which provided for the City to begin picking up the 6% sworn employee portion of the PERS contribution effective January 1, 2002 for its members. On May 6, 2002, the City Council discussed the matter of extending this same condition to the sworn Personnel in the Management Group who are also covered under PERS, with an effective date of July 1, 2002. In order to implement this change, PERS requires that the City adopt a specific resolution to that effect, which is attached for Council's approval. OTHER ALTERNATIVES CONSIDERED Not applicable VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable ATTACHMENT LIST Resolution FISCAL NOTES Expenditures to implement the proposed resolution have been included in the FY 02-02 budget AGENDA ITEM # Z,4 FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Approval of a Cost of Living Adiustment for Management/Supervisory/Confidential Group Em to ees effective Jul 1 2002 PREPARED BY: Sand Zodrow DEPT HEAD OK 14 CITY MGR OK[ ISSUE BEFORE THE COUNCIL Should the Council approval an annual cost of living salary adjustment for Management/Supervisory/Confidential Group Employees to be effective July 1, 2002 STAFF RECOMMENDATION Approve a 3.5% cost of living adjustment for this group effective July 1, 2002 INFORMATION SUMMARY Approximately 80 employees belong to the Management/Supervisory/Confidential Employees Group and are not represented by a collective bargaining agreement. Each fiscal year the City Council considers and makes a determination on a cost of living increase (COLA) for this group of employees to be effective July 1. The last COLA adjustment made for this group was July 1, 2001. The City will extend a 3.5% increase to both the Tigard Police Officers Association (TPOA) and the SEW Local 503/OPEU Local 199 effective July 1, 2002. A cost of living adjustment assists the City in maintaining a competitive market position with regard to its salary plan. Council has previously discussed this matter on May 6, 2002. OTHER ALTERNATIVES CONSIDERED VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Offering a competitive salary assists in recruiting and retaining qualified employees, which in turn provides a competent workforce who are charged with developing and implementing many of the Vision Goals and Objectives. ATTACHMENT LIST Management/Supervisory/Confidential Group Pay Plan to be adjusted per Council direction FISCAL NOTES Funds are available in the FY 02-03 Budget AGENDA ITEM # 3. 5 FOR AGENDA OF-=~-_ (cr CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE National Ganes Violence Confrence PREPARED BY: Ricky S. Rhodes DEPT HEAD OK _ CITY MGR OK byp ISSUE BEFORE THE COUNCIL Approval for the Tigard Police Gang Officer to attend the National Gang Violence Conference in Anaheim, Ca. STAFF RECOMMENDATION Staff recommeds approval of this training conference so that our gang officer will have the most up-to-date available information regarding violent gangs and to learn effective tactics for dealing with them. INFORMATION SUMMARY As a result of our recent rash of gang related violent crimes, and the necessity to have more resources brought to bear on the problem, the Tigard Police Department has officially become a member of the Interagency Gang Enforcement Taskforce (IGET). The gangs we have been dealing with are a very violent group associated with several Southern California gangs. This group has been actively involved all over Washington County and have settled into Tigard. The entire IGET group was scheduled to attend this training, prior to our involvement, and it is described as the premier gang training being offered in the United States. This training will be critical for our gang officer in identifying gang-related groups, and in his decision making process for how best to deal with them. OTHER ALTERNATIVES CONSIDERED At this time, no other gang training or conference is being offered. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This training is consistent with our Public Safety category. FISCAL NOTES Total Cost is $995.70 which includes tuition, lodging, travel and food. As a result of Ofc. Passadore's reassignment to IGET from the Special Investigations Unit, the funds budgeted for his training in SIU can be redirected to cover the cost of this conference. mini A iTi~N I:xT.~ 247 . MIVAO~ Authorization # T-~ECTIVE tai No ~►v ' ~i ~pg'[1tLE gudg®tedIto QYes i j# 334$2 ntng? Yes N0 iNING DATES of Ti~~~®~ 1120 DIPS- Cii DEpT ACCT # Mandatory Tom`' TRA . ikted) Frain: 718102 TA subm To: 7j12l02 S ORE CONFERENCE s attRh to each E OtA AN cA[IQN SAO ENCE MUST be Eed t 1NV "ESTIGNI PERSONNEL TO GA VI NY PA NG agenda GANG T 0 LO HELM NAME ng NATIONAL o IMGAkRD114 GAN NG WITH GANG SW ANA OR 1A City of T rain' orksh P E AS NE V ORK s n 5 CAL1F 'Title fete ConferenceMAT1ON q,Ja State: R VdELL d~ pvc p tGomP T 1NFO AS T UGR ECHNIQUES , 'u , tr 12+ K costs $ pURppgE RIN a TO ORfiAA lOFON L MATHOSTECTRY. 7C Asa Afi~ '6E~1A► k 10 c GOON s A i1 Chec INFO CROSSTH- ~£tiht Ass` p~~ t3A" ®K5~MA M employee FROMAr1 Q4f Vendor Hold ForemP 170 '~r ~ W,P Tom'' Costs 225.00 Mailing Address Reimburse 1S'~~`'(10~ Magi Check teiZip ~gG ee citi Vendof Hold For EmpIOY c CG1A #113 Q phone # Mailing Address INGER, STE burse SpGvt.(p,-(ION $ 217.50 pMB 331 j 5942 ED ©Reim costs city, StaWzlp EEACH, CA 92649 Mall Check HUNTINGTON phone # 2 145.80 Vendor AIRLINES Hold For E.Pjoyee 888 229 244 rate incl tax : 423.20 UNITED l dream Travel Agency to pai Costs `GpGiS3G 7!12!42 Mailing p,d pill City o to sta ~ 718!02 t0 o Mail Check Vend f Tigard IStateiZAP pates lM MARR10~ HOTEL ee City °r Hold For EmP1oy ® ANAHE Phone # Address 31fV per mile M00 CpNVENTION W AY Reimburse miles advance c►tylgtateiZCPA 92802 N►IL.E~`G~ ~f Reimburse to deduct any outstanding ANAHEIM, pate t~ Advance 1 authorize the City advanced. phone 5 0 d 929 ~ ~ _ Reimburse cess amount Hea BOO-22. agora Dept. pate ~ conprn' the Clty °f Tigard any ex pate ' ~~EMIMER'LS Advance l rj r 1' oZ City Council d E1~1 DER ree to re'mburse '130.00 ade r pate Gd'"" Costs nottm SUPety ll~l~ his travel authaorme°ns e pate pip L- nag 81 s~Jgnmg t check, if r er from m a 5~` City EmP1o'~ee Date Human Resources Director To Register Registration Form: NA'T'IONAL GANG VIOLENCE CONFERENCE By Fax JULY 9 -12, 2002 You may fax your registration form and agency purchase order (Please print or type the information exactly as you would like it to appear on your name badge or credit card information order and list of attendees. Photocopies of the registration form will be acceptable) to: Registration Fee Members Non-Members (includes membership CGIA Voice (888) 229-2442 (Per person) $190 $225 to June 30, 2003) CGIA Fax #1 (714) 846-6547 a7r CGIA Fax #2 (714) 908-7100 (Mr. /Ms. /Mrs.) Title: LAPD Fax #4 (213) 473-7326 , LASD Fax #5 (310) 639-2469 Name: //ASS ova 4 T~o IV" OR (Last Nance) (First Nance) (MI) Contact any of the below listed A G association officials Agency/Organization (Full Agency Name) By Mail Unit/Assignment Please return the registration form and your payment to: K) Peace Officer ( ) Non-Peace Officer ( ) Reserve Officer ( ) Prosecutor AT EN: (~oc} Full Time ( )Part Time ( ) Civilian CGIA REGISTRATION PMB 331 Social Security No. 5'y0 - 1?3K(For Calif. POST requirements) 5942 EDINGER, STE. #113 HUNTINGTON BEACH, CA 92649 Mailing Address 1312.5-- Sw /~i fl ~,41211 - City f~State 0,-. Zip .4; 70, ?-2 Phone p (5aS 6 O Ert Faz 5a E-mail Please check here if you have a disability that would limit your participation. We will contact ou to discuss a ro riate accommodations. Questions? Payment Method: Payment is due upon registration Call • $25 late fee after June 15, 2002 Wes McBride -LASD (RET) (888) 229-2442 Registration fee enclosed: Amount $ Det. Paul Glascow - LAPD or Det. Jack Cota - LAPD Check or money order made payable to CGIA (213) 473-7300 Agency purchase order made payable to CGIA Agent Colleen Grosso - CDC ( 595-5823 Purchase Order Number Det. Dan Nalian-West Covina PD (626) 814-8533 Sgt. Steve Newman - LASD Charge to: Visa MasterCard American Express (310)603-3105 Card Number Exp. Date E-mail... wmcbride©socal.rr.com Card Issued to OR VIA THE CGIA WEB PAGE AT hftp://www.cgiaonlinc.org CGIA Federal Tax IDH 954324157 Signature Payment forthcoming l0 AGENDA ITEM # FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE FBI National Academy PREPARED BY: Ron Goodpaster DEPT HEAD OK CITY MGR OK _ ISSUE BEFORE THE COUNCIL To approve the funding necessary to send Lt. Darwin DeVeny to the 11-week FBI National Academy in Virginia. STAFF RECOMMENDATION Staff recommends approval of this training. INFORMATION SUMMARY The FBI National Academy is the premier professional law enforcement training academy in the country. At this Academy Lt. DeVeny will receive management, administration, and leadership training, as well as information on the future of law enforcement, current issues and new legal options and labor law. Lt. DeVeny would also benefit tremendously from the conversations with other supervisors from around the country regarding their operations. This Academy works off of an extensive waiting list that Lt. DeVeny has been on for approximately 4 years. Having him attend this academy would be a tremendous advantage to the Police Department. We are in the process of replacing both captains and have recently replaced a lieutenant. This type of training is critical to the future of the organization. The only other Department member that is a graduate of the FBI Academy is the Police Chief. OTHER ALTERNATIVES CONSIDERED No other Academy of this caliber is available in the nation. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY This training is consistent with our Public Safety category. ATTACHMENT LIST Training request. FISCAL NOTES Money to cover this academy training is available in the existing budget in the Administrative and Support Services Divisions. The money was specifically budgeted for FBI training. The money budgeted for FBI training exceeds this request and leaves approximately $670 for additional FBI training. 42 Now= 1_tT~`1~1~4 P41ho iLavion ant EXT # 2 .fOBTIT TRplN1NGdATES C1'T~ of: # 10-1120 A submitted) From 07107102 D-DEPT ACCT 09113102 PSST#11965 be attached to ear, -M enhance MY T°: IMeetin9 agendas MlJ and training school that w T10N in V peVenY orksh°p intensified Comm LOCH NAME Dam fete Conferej j%, hihlY City: Quantico p OF -rRirp {Compete sesrnsion. This is a oPeraitonal skills. State: Vir inia ®SE pUR National Academy 10th develop y technical and Attend F •g 1 400.00 to prOVrde leadership an ability MATERIALS Costs BOOKS Uniforms 13 Mail Check Costs $160.00 Vendor (Academy F.B.1. '[ION Address ®Hold For Employee REGISTRp► Brenda Milling Vendor of investigationlattn: ❑ Mail Check Reimburse Federal Bureau o CitylStateiZiP Hold For Employee Hamann Mailing Address Phone # 1500 SW 1st ave. CitylStat OR g7223 Reimburse jlOt~1 TRpNS'pORTA Portland. Costs $ 0 ph 552.5339 ❑ Mail Check 503 one# Vendor or Employee LODGING pail rate lnd taxi: Costs $ 0 13 Hold F to Mailing Address pates to sta nla ❑ Mail Check ❑ Reimburse Vendor Hold For Employee CitylStatelZiP ® Mailing Address phone # 13 Reimburse CltytStateWP n` miles @ 36.5 Per mile MILEAGE ❑ Reimburse advance any outstanding Phone # the City to deduct ❑ Advance 1 authorize Date 01? atlon # ❑ Reimburse °unt advanced. Gonfi 2 Date M jM~ALS ® Advance City of Tigard any excess am Dept. vlesd pER DIE 1gdays) ree to reimburse the costs, $ 570.00 t Date authorization, l of ad ~ By signing this tra if re a ment is not m C1t, Manager from m ache Date Employee L - cat Supervl ~ C. LA;, Jill U.S. Department of Justice Federal Bureau of Investigation In Reply. Please Refer to P.O. Box 709 File No. Portland, Oregon 97207 April 30, 2002 Mr. Ron Goodpaster Chief of Police ' Tigard Police Department Tigard, Oregon 97223 Re: Lt. Darwin DeVeny Candidate, 210th Session, FBI National Academy July 7 - September 13, 2002 Dear Chief Goodpaster: I am indeed pleased to extend an invitation to Lt. Darwin DeVeny to attend the next session of the FBI National Academy. We look forward to having him in attendance. If circumstances have arisen which will preclude your candidate from attending this session, please inform SA Stanley Suenaga, telephone number (503) 552-5342, as soon as possible. Lieutenant DeVeny should have already received a set.of FBI National Academy general instructions and course registration forms. Please ensure that these registration forms have been completed and submitted to your local FBI representative. Sincerely, CHARLES MATHEWS III Special Agent in Charge ~g~s Lt. DeVeny 10 I. MISSION OF THE FBi NATIONAL ACADEMY PROGRAM To support, promote, and enhance the personal and.professional development of experienced law enforcement officers by providing relevant education-and training arrd to increase their information networks in order to prepare them for increasingly complex and dynamic leadership roles in the law enforcement community. . GOALS AND OBJECTIVES 1. To promote more effective cooperation among law enforcement agencies in the United States and the rest of the free world by: a. providing the FBI National Academy Program to selected law enforcement officers, b. supporting the activities of the National Academy Associates and other worthy programs, and c. publishing materials which address important issues within the law enforcement community. 2. To provide an institutional environment that fosters continual personal and professional growth and development by providing: a. positive lifestyle modification,: b. informal networking c. exposure to outstanding resource persons, and d. access to modern library and computer facilities. 3. To prepare further selected law enforcement personnel for leadership roles within their profession by providing instruction in the: a. management of personnel, b. management of resources, c. directing of organizational operations, d. understanding of related community components to enhance the delivery of law enforcement services, e. analysis and evaluation of organizational efficiency and effectiveness, and the f. analysis of trends affecting the future of law enforcement. 4. To develop further advanced technical and operational skills by providing instruction in: a. case management, b. forensic science c. interpersonal communications d. training methodologies, and e. tactics, operations, and officer survival techniques. The philosophy of the National Academy Program is a holistic one in that a healthy lifestyle and physical fitness are stressed along with academic achievement. 2 - Officers attending the Academy may receive their mail by having it'addressed to them in cart, of the FBI National Academy, Quantico, Virginia 22135. It is suggested that your box number be added to this address whhen you are assigned to a specific P.O. Box. X. T LEP_IIONE E,a%:h dormitory room is equipped with a telephone. Students may make calls from the room; however, a credit card or calling card is necessary for making long distance calls. M. FINANCIAL CONSIDERATIONS There are no charges for tuition, books, or equipment used. Meals, lodging, and laundry services are also furnished without cost. Personal expenses such as costs of toilet articles, snacks, and the like must be bome by the officer. All students are required to pay a S 160 assessment fee ($125 for international ' students) which takes care of various expenses while at the Academy. A breakdown of these expenses will be given when the students arrive. ' The Academy social program offers a wide variety of extracurricular activities which are an essential part of the enrichment of a police officer's experience at the National Academy. It is,. therefore, recommended that an attendee's agency provide some financial I assistance for its candidate to fully participate in the National Academy program. Additionally, various wearing apparel, memorabilia and souvenirs are available for ' purchase by the student at the Academy. i Summary of l x=.s% Academy Uniforms S 400.00 (approximate) Student Assessment 160.00 (domestic students) Student Assessment 125.00 (international students) t Ml. CONDUCT AND DISCIPLINE The rules of conduct for those attending the Academy will be sijnilar to the rules you are required to follow in your own department, and are the same rules the Special Agents 7 - i AGENDA ITEM # 3 , r7 0. FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Architectural Engineering Services for HVAC Modification Proiect for City Hall PREPARED BY: Arnie Manzano DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the Local Contract Review Board award the contract to EESI, for the amount of $25,930.00, to provide Architectural/Engineering Services for the Design-Phase I, Bidding Process-Phase H & Construction-Phase III of the HVAC Modification Project for Tigard City Hall. STAFF RECOMMENDATION Staff recommends that the Local Contract Review Board award the Architectural Engineering Services contract to EESI in the amount of $25,930.00. INFORMATION SUN04ARY In the FY 2001/02 Budget, $216,000.00 was allocated for the City Hall HVAC Modification Project. At the beginning of the budget year, staff was directed to hold these funds in reserve. A few months ago, staff was directed to proceed with this project. Staff advertised in the Daily Journal of Commerce a Request for Proposal for ArchitecturaVEngineering Services for the HVAC Modification Project for Tigard City Hall on April 24, 2002. A mandatory Pre-Proposal Conference was held on May 7, 2002 with thirteen persons attending, representing twelve Architectural Engineering Firms. Five responsive Architectural Engineering Proposals were received on May 16, 2002. OTHER ALTERNATIVES CONSIDERED o Reject staff recommendation and award contract to the second-ranked responsible proposer. o Reject staff recommendation and award contract to the third-ranked responsible proposer. o Reject staff recommendation and re-advertise for proposals. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEG This project is part of the on going effort by the City to improve, modify and/or replace the existing old & outdated or non-working HVAC Systems - to promote & maintain an environmentally-safe & efficient facility for City staff and citizens. ATTACHMENT LIST 1. Architectural Engineering Services Ranking Summary. 2. Architectural Engineering Services Fees (Fixed Fees & Reimbursables) Summary. FISCAL NOTES Funds in the amount of $216,000 were appropriated for this project in fiscal year 2001-02. The Budget Committee for fiscal year 2002/03 approved funds in the amount of $262,500 for the construction phase of this proj ect. voll" 0000 KrNG 5~~~~~~ sE~vr~~'~ ~N McCann En9~g' PR~~EC~-~E ational r`or C1utMac lnter+l MoDrFr~A~ro Gol~~ngg.,lno• 16 eesl Eng`g., Inc' 17 10 20 10 ~~~TERlA 19 10 9 petailed oo\,A~ scope of 10 10 ndevsi sa tin9 M.Max•) is pro~~20 10 7 for meeting S 10 10 ~min9 of the PfDI 10 a eadlines e Mo.) 10 a 14 lmiect aPPma~'110 ?Is- 10 10 ax) 10 10 ? in similar 10 9 pMoeets l 0 Pts• Max 1 ~sonne► 10 8 20 ua1'bOns of Pe , sslgned to this pmleet-(10 10 20 p~,Mexl 10 20 10 a6vzauon & come en 20 7 the Pmposal.( s il P 20 10 $9 ~nidtee eeling of the tirm_t20 g 92 e bifity to Max) g 93 5 .ost (houdY rotes) (10 9$ Max') 95 3 TOTAL pOiNj~s tJla) 2 ALM.5123102 RP►NK ° CITY OF TIGARD RFP - A&E SERVICES HVAC MODIFICATION PROJECT FOR TIGARD CITY HALL FEE SCHEDULE Phase R & W EESInc. Gold Glumac McCann Engineering, Engineering, International Engineering Inc. Inc. 1 A/E Services/Fixed Fees Design $19,196.00 $17,920.00 $15,560.00 $19,250.00 $17,468.00 Services/Fixed Total Amount: Reimbursable (Cost Estimates) $ 152.00 $ 980.00 $ 400.00 $ $ .00 A/E Services/Fixed Fees 2 $ 4,205.00 $ 1,720.00 $ 720.00 $ 1,530.00 $ 3,162.00 Building: Support Services/Fixed Total Amount: Reimbursable (Cost Estimates) $ 342.00 $ 120.00 $ .00 $ $ .00 A/E Services/Fixed Fees 3 Construction: $ 6,202.00 $ 4,950.00 $ 4,320.00 $ 4,430.00 $ Support Services/Fixed Total Amount: Reimbursable (Cost Estimates) S 132.00 S 240.00 $ .00 .00 TOTAL FIXED FEE $29,603.00 $24,590.00 $20,600.00 $25,210.00 $20,630.00 TOTAL REIMBURSABLE ST. $ 626.00 $ 1,340.00 $ 400.00 $ 4,006.00 $ .00 GRAND TOTAL $30,229.00 $25,930.00 $21000.00 $29,216.00 $20,630.00 rr , AGENDA ITEM No. 4 Date: June 11, 2002 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: Approve the Proa"ram for lmw%rove Fiscal. Year 2002=2003 Due to Time Constraints City Council May Impose A Time Limit on Testimony I:=M\GREER\CITY COUNCIUCCSIGNUP\PH TESTMNY APPROVE CIP.DOC AGENDA ITEM No. 4 PLEASE PRINT Pro onent - Speaking In Favor O anent - S eakin Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. i Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # L'I FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE FY 2002-03 Ca ital Im rovement Pro PREPARED BY: A.P. Duenas DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the FY 2002-03 Capital Improvement Program and approval of the FY 2002-03 projects. STAFF RECOMMENDATION Staff recommends that City Council, by motion, adopt the FY 2002-03 Capital Improvement Program and projects as described in the attached memorandum dated May 23, 2002 with appendices A through H. INFORMATION SUMMARY Attached is a memorandum dated May 23, 2002 outlining the FY 2002-03 Capital Improvement Program (CIP). This memorandum, with appendices, presents the recommended projects for FY 2002-03 and a tentative list of projects for the following four years. The FY 2002-03 CIP was presented to the Budget Committee on May 13, 2002, and to the the Planning Commission at its meeting on May 20, 2002. The Planning Commission recommended approval of the proposed program with minor revisions as recommended by the City Engineer. The The Budget Committee review resulted in additional revisions. The FY 2002-03 C1P, with all revisions incorporated, is submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2002-03. OTHER ALTERNATIVES CONSIDERED Adopt the FY 2002-03 CIP with further modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2002-03 CEP supports the Tigard Beyond Tomorrow Transportation and Traffic goals of "Improve Traffic Safety" and "Improve Traffic Flow." ATTACHMENT LIST Memorandum dated May 23, 2002 with appendices A through H outlining the FY 2002-03 Capital Improvement Program. FISCAL NOTES The FY 2002-03 CIP system amounts are based on the Finance Director's funding projections for FY 2002-03. IACitywide\Sum\Agenda Summary-FY 2002-03 Capital Improvement Program.doc CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 6394171 Fax (503) 624-0752 TO: City Council FROM: Agustin P. Duenas, P.E~f City Engineer DATE: May 23, 2002 SUBJECT: FY 2002-03 Capital Improvement Program This document presents the proposed FY 2002-03 Capital Improvement Program (CIP) for review and approval. The proposed CIP was presented to the Budget Committee on May 13, 2002, and to the Planning Commission on May 20, 2001 for review and recommendation to City Council. The Planning Commission approved the FY 2002-03 CIP as submitted with revisions as recommended by the City Engineer. This document reflects those revisions and the revisions approved by the Budget Committee on May 20, 2002. Background The Capital Improvement Program includes improvements to the streets, storm drainage, sanitary sewer, water, parks, and city facilities systems. The Engineering Department manages the street, storm drainage, and sanitary sewer CIF's. The Public Works Department manages the Water System CIP, the Parks CIP is managed jointly by the Public Works, Community Development and Engineering Departments, and the City Facilities System is jointly managed by the Engineering and Public Works Departments. The Capital Improvement Program is reviewed and approved each year by the City Council. The CIP formulation is now integrated into the budget formulation process and is approved .as part of the City's overall budget together with the annual operating budget. The program submitted to the City's Budget Committee, the Planning Commission and City Council is a 5-year program with the first year's program described in detail. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for each specific budget year. The CIP, through the adoption process, establishes the budget for the upcoming fiscal year and serves as a planning document to guide the infrastructure improvements over the following 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. Process The Capital Improvement Program update process begins with citizen involvement through the Citizen Involvement Teams. To ensure coordination with the annual operating budget process, the CIP formulation needs to begin late each calendar year for the following fiscal year, which begins July 1st of the next calendar year. This is a change from the former process which typically began early in the calendar year for the fiscal year beginning July of that same calendar year. Hence, the CIP overview was presented during the November 2001 CIT meeting. The CIT meeting in December provided the CIT members with the opportunity to provide input into the process and to nominate projects for evaluation and possible inclusion into the program. The final meeting in January 2002 completed the CIT process for the FY 2002-03 CIP. The next step in the process is presentation of the CIP package of projects to the City's Budget Committee. The FY 2002-03 CIP Budget presentation to the Budget Committee was conducted on May 13, 2002. The Planning Commission review typically provides another opportunity for public comment on the proposed plan. The FY 2002-03 CIP Budget was presented to the Planning Commission at its meeting on May 20, 2002. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. The following summarizes the program update for the 2002-03 budget year. It is important to note that each funding source has restrictions on the types of projects that can be constructed. Projects cannot be moved from one funding source to another. The specific lists of projects and funding requirements are contained in the appendices associated with each of the program areas. 2002-03 CAPITAL IMPROVEMENT PROGRAM STREET SYSTEM PROGRAM The Street System Program contains projects to construct, maintain, and improve Tigard's street system. Projects are accounted for in the State Gas Tax Fund, the Traffic Impact Fee Fund, the Urban Services Fund, the Underground Utility Fund, the Dartmouth LID Fund and the Wall Street LID CIP Fund. State Gas Tax Fund State gas tax revenue can be used for upgrading the collector and local streets within Tigard, without restriction. This revenue is limited, however, and is not sufficient to fund all the street improvement Memorandum to City Council FY 2002-03 Capital Improvement Program Page 2 of 16 No - a =J needs of the City. There was a substantial decrease in projected funding available for FY 2001-02 in comparison to previous fiscal years. The total amount available for the CIP was $207,000, which included traffic calming, reconstruction, preventative and corrective maintenance, and installation of traffic control devices. The amount available for FY 2002-03 is at a higher level because of a larger beginning fund balance. However, as expenses increase and operational costs rise, the amount available for projects will continue to decrease in the coming years. The state gas tax fund will soon cease to be a viable source of funding for street-related maintenance projects. Traffic Impact Fee Fund Traffic Impact Fee (TIF) funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. The transportation planning effort for the City was recently completed with the adoption of the Tigard Transportation System Plan. There will not be sufficient funding in the TIF Fund, however, to complete all the projects that are envisioned over the next 5 to 10 years. Dartmouth LID Fund The Dartmouth LID Fund was established to account for the construction of a local improvement district (LID) on Dartmouth Street. The source of funding is assessments against benefiting properties within the LID. Wall Street LID/CIP Fund The design and construction of Wall Street from Hall Boulevard to Hunziker Street is proposed for funding through formation of a local improvement district (LID) supplemented by Traffic Impact Fee funding for engineering design and construction management. The entire project is anticipated to span several fiscal years. The Preliminary Evaluation Report for the proposed LID has been presented to City Council. Council has authorized the preparation of the Preliminary Engineer's Report, as the next step in the process to determine if the LID should be formed. Urban Services Fund The Urban Services Fund was established to track revenues and expenses associated with the provision of services in the areas outside the City limits but within Tigard's urban services area. Tigard provides current planning, development review, and other services in this area under contract with Washington County. The City collects building and planning-related fees to pay for these services. In addition, the County pays the City to provide major road maintenance. , Underground Utility Fund This fund receives payments from developers in lieu of installing utilities underground. Funds are then used to place utilities underground typically in conjunction with major roadway projects. Traffic Impact Fee - Urban Services These are Traffic Impact Fees collected within the Urban Services Area. At the time Walnut Island and ancillary islands were annexed into the City, County officials authorized the use of County TIF funds Memorandum to City Council FY 2002-03 Capital Improvement Program Page 3 of 16 collected within the Urban Services area for TIF-eligible improvements to the major roads within the annexed areas. Those major roads were not transferred to the City as part of the annexation. The jurisdictional transfer occurred later through City Council request by resolution and County Board of Commissioners action to approve the transfer. The following are brief descriptions of the street projects proposed for FY 2002-03. Project Funding Source Amount Embedded Crosswalk Lights State Gas Tax $25,000 Embedded crosswalk lights were installed at the intersection of 121" Avenue and Springwood Drive in FY 2001-02. This year's program includes installation of crosswalk lights at the Milton Court/Bonita Road intersection. This installation is to be performed in conjunction with the development of Bonita Park west of and immediately adjacent to Milton Court. The crosswalk lights should enhance safe crossing of Bonita Road at that intersection for those that wish to use the new park. Pavement Major Maintenance Program State Gas Tax $135,000 (PMMP) This is a program of corrective and preventative maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Because of limited funding, only a few streets are included in the FY 2002-03 program. Streets proposed to receive overlays include Johnson Street (between Grant Avenue and Highway 99W), North Dakota Street (between 1215` Avenue and 115th Avenue), North Dakota Street (between existing bridge and Tiedeman Avenue), School Street (from Grant Avenue to end), Rose Vista Drive (between 121" Avenue and Gaarde Street), and Bonita Road near the Fanno Creek Bridge. Other streets may be added to this list and the amount set aside for the PMMP would be increased with a corresponding reduction in the amounts set aside for other projects funded by the Gas Tax Fund. Traffic Calming Program State Gas Tax $10,000 This program provides funding for traffic calming measures Citywide. In the last few years, much of the funding was used to place speed humps on streets that clearly demonstrated the need for installation of these traffic-calming devices. A portion of this fund is used on a 50-50 cost sharing basis with residents for placement of speed humps on streets that do not make the implementation list. The program for FY 2002-03 includes speed humps on Park Street (between 110th Avenue and Watkins Avenue), 100th Avenue (between Murdock & Inez Street), 130th Avenue (south of Hawksbeard Street), and re-installation of speed humps on North Dakota Street (between 121st Avenue and 115th Avenue) after pavement overlay is completed on that street. Other streets may be added depending upon neighborhood interest and the street ranking in the speed hump criteria rating system. 72°d Avenue Railroad Approaches (south of State Gas Tax $30,000 Kable Lane) The City has been partnering with Portland Western Railroad, Inc. to repair deteriorated railroad crossings Citywide. The first joint project was the repair of the railroad crossing at Main Street just north of the Tigard Street intersection. Memorandum to City Council FY 2002-03 Capital Improvement Program Page 4 of 16 Project Funding Source Amount This is another joint project between the City and Portland Western Railroad to repair the badly deteriorated crossing at 72°d Avenue This project will remove and replace the existing rails, the existing aggregate base and asphaltic concrete (AC) pavement at the railroad crossing. The City will pay for the construction of the roadway approaches. Portland-Western will pay for the improvements to the actual crossing and manage the project. North Dakota Street Bridge State Gas Tax $65,000 The North Dakota Street bridge is too narrow to safely pass pedestrian and vehicular traffic simultaneously. This project will construct a pedestrian bridge on the south side of the existing bridge. The new bridge will be pre-fabricated timber with a width of 8 feet and an approximate length of 60 feet. Mapleleaf Street State Gas Tax $65,000 This project will widen the existing pavement on the north side of Mapleleaf Street east of 72nd Avenue) to the standard width of a typical local street and extend the existing curb to 72° Avenue. Walnut Terrace (65th Avenue to 69th Avenue) State Gas Tax $60,000 This project will pave the existing gravel road and install curbs and gutters on the street to provide efficient drainage flow for the area. Design and construction of this project will include storm drainage improvements to be funded under the Storm Drainage Major Maintenance Program. North Dakota Street (Greenberg Road to State Gas Tax $120,000 95th Avenue) North Dakota Street between Greenburg Road and 95th Avenue is in need of reconstruction. The pavement surface is badly damaged and cannot be corrected through pavement overlay. This project will reconstruct the existing aggregate base and AC pavement, install curb and gutter for proper drainage, and construct sidewalk on both sides of the street. The implementation of this project may be spread over two fiscal years with the priority being given to the PMMP requirements during the coming fiscal year. Gaarde Street Improvements Phase 2 Traffic Impact Fee $1,600,000 The improvement of Gaarde Street between Walnut Street and Highway 99W is addressed in two phases. The first phase of the project between Walnut Street and the Quail Hollow subdivision is identified as Gaarde Street Improvement Phase 1. Construction of the first phase was completed in August 2001. The second phase of the project is the widening of Gaarde Street between 121st Avenue and Highway 99W. This project includes installation of a new traffic signal at the Gaarde Street/121st Avenue intersection and improvement of the 121st Avenue approach north of the intersection. Construction of Gaarde Street Phase 2 begins in the spring of 2003 and is scheduled to be completed by the end of calendar year 2003. Memorandum to City Council FY 2002-03 Capital Improvement Program Page 5 of 16 Project Funding Source Amount Burnham Street (Design and Right-of-Way) Traffic Impact Fee $30,000 The design of this project is approximately 75% completed. The project has been put on hold at the 75% stage until a unified vision of the Tigard downtown is developed and a consensus on elements that would be incorporated in the street is reached. The design consultant is in the process of completing the design documents for submittal to the City. The funding provided is to demolish and remove two existing houses on two parcels purchased as part of the rights-of-way acquisition for this project and to pay for any remaining design costs not completed and paid for during FY 2001-02. 121st Avenue Design and Right-of-Way Traffic Impact Fee $300,000 121st Avenue between Gaarde and Walnut Street will be designed for widening to the ultimate width of a collector street. The preliminary design was initiated in FY 2001-02. The design and some right of way acquisition will be completed in FY 2002-03. The ROW acquisition will be supplemented by funding from the TIF-Urban Services Fund. Construction and the remaining right-of-way acquisition will be programmed in future budgets. Walnut Street Design and Right-of-Way Traffic Impact Fee $300,000 Walnut Street between 1215 and Tiedeman Avenues will be designed for widening to the ultimate width of a collector street. The preliminary design was initiated in FY 2001-02. The design and some right of way acquisition will be completed in FY 2002-03. . The ROW acquisition will be supplemented by funding from the TIF-Urban Services Fund. Construction and the remaining right-of- way acquisition will be programmed in future budgets. Durham Road Sigualization Traffic Impact Fee $150,000 Traffic on 98th Avenue attempting to turn left on Durham Road typically experiences excessive delay. This project will install a traffic signal at the intersection to provide safe turning movements at that intersection. The funding is carried over from FY 2001-02 to complete the project in the fall of 2002. Greenburg Road Improvements Traffic Impact Fee $745,000 (Washington Square Drive to Tiedeman) This project improves Greenburg Road from Washington Square Drive to Tiedeman Avenue. The bulk of the work will be to widen Greenburg Road between the Highway 217 overcrossing and Tiedeman Avenue to a 5-lane facility. The completed improvements would enhance movement into and out of the Washington Square Regional Center. The project design and land acquisition are funded through the Priorities 2000 & 2002 MTIP funds in the amount of $660,000 with Tigard providing matching funds of $85,000. The amount of $745,000 reflects the entire amount needed for the project (both federal funding and the local matching funds). The project agreement with ODOT and Washington County is expected to be executed in the next two to three months. Preventative Maintenance-Urban Services Urban Services $50,000 Area Memorandum to City Council FY 2002-03 Capital Improvement Program Page 6 of 16 NEI no Project Funding Source Amount These preventative maintenance projects are funded by Washington County for slung seals and overlays on County Roads covered under the Urban Services Agreement. Bull Mountain/Roshak Road Intersection TIF - Urban Services $150,000 Improvement Project This project is the widening of the intersection to enhance safety at that location. This project provides turning lanes for safer turning movements, and includes minor underground drainage work, but is not major reconstruction and expansion of that intersection. This project has been proposed to and approved in concept by Washington County. Implementation is dependent upon approval by the County to use Urban Services TIF funds for the project. 121'= Avenue Rights-of-Way Acquisition TIF-Urban Services $100,000 The engineering design and limited rights-of-way acquisition for the 1215` Avenue Improvements (Walnut Street to Gaarde) is funded under the City TIF funds. This funding allocation is to supplement the City TIF funds with County TIF funds collected within the Urban Services Area in the acquisition of rights-of-way needed for the project. Walnut Street Rights-of-Way Acquisition TIF-Urban Services $100,000 The engineering design and limited rights-of-way acquisition for the Walnut Street Improvements (12151 Avenue to Tiedeman) is funded under the City TIF funds. This funding allocation is to supplement the City TIF funds with County TIF funds collected within the Urban Services Area in the acquisition of rights-of-way needed for the project. Gaarde Street Phase 2 TIF-Urban Services $500,000 This is to supplement the construction of the Gaarde Street Phase 2 Improvements. The construction will be funded from City TIF funds with contribution from the Urban Services TIF. Gaarde Street Improvements Phase 2 Underground Utilities $100,000 This is to partially fund the undergrounding of electrical and other utilities in the project to improve Gaarde Street between 121" Avenue and Highway 99W. The underground utility fund is used to place utilities underground and is typically applied to undergrounding of utilities in the City's major street improvement projects. Dartmouth LID Dartmouth LID $9,281 The funding allocated in FY 2002-03 is intended to pay for any further expenses arising from the LID formed to construct improvements on Dartmouth Street. Wall Street LID Wall Street LID/CIP $2,000,000 Memorandum to City Council FY 2002-03 Capital Improvement Program Page 7 of 16 Project Funding Source Amount The total amount needed for the Wall Street Improvements from Hall Boulevard to Hunziker is substantially more than the amount shown above. The amount requested for FY 2002-03 is the amount anticipated to be needed for the next fiscal year. The Traffic Impact Fee provides $300,000 for engineering design costs and will be transferred into the Wall Street LID CIP Fund. The balance will come through formation of a Local Improvement District to perform the project improvements. The requested amount is allocated as follows: Engineering Design: $300,000 ROW Acquisition: $900,000 Construction: $800,000 Total Streets System Program Budget $6,644,281 PARKS SYSTEM PROGRAM The Parks System Program contains land acquisitions for new or expanded parks and open spaces and improvements to existing parks. The primary source of funding for these projects is the Parks SDC Fund, which will be renamed the Parks CIP fund for FY 2002-03. The Metro Greenspaces Fund, the Parks Levy Improvement Fund, and the Tree Replacement Fund provide additional funding. The funding available from these funds are transferred into the Parks CIP fund for implementation of the projects in the CIP. Parks CIP (formerly Parks SDC) The Parks CIP fund is the City's primary and most consistent funding source for park improvements. The amounts available from the various other parks-related funds will be consolidated under this fund. The fee schedule was adopted in 1996 and applies to new development within the incorporated area. The City Council is currently considering an increase to the Parks SDC fee schedule. In order to charge a Parks SDC in the Urban Services area, the City must obtain specific legal authority from the County. The City has had discussions with the County on obtaining this legal authorization, but to date has not yet obtained it. In combination with development activity, Council's decisions regarding fee levels and the County's attitude toward an Urban Services SDC will determine how much in SDC funding will be available for future park improvements. Park Levy Improvement Fund The Park Levy Improvement Fund was established to account for funds for a park property tax levy. That levy is no longer in existence, so funds represent unspent balance of those funds. In addition, the City received a donation from the estate of a local resident to build a butterfly path in Cook Park. This gift was placed in this fiend. The City plans to phase this fund out. Funds will be transferred to the Parks SDC fund to provide funding for projects in FY 2002-03. Metro Greenspaces Fund The Metro Greenspaces Fund is used for purchases of open spaces using Tigard's share of the Metro Open Spaces, Parks, and Streams bond proceeds. Funds are provided on a reimbursement basis and can only be used for purchase of open spaces and limited capital improvements. Memorandum to City Council FY 2002-03 Capital Improvement Program Page 8 of 16 Tree Replacement Fund Developers in Tigard are required to protect as many trees as possible when property is developed. They are given the option, however, when it is not feasible to protect all trees, to pay a fee to the City. This fee is used to plant trees in other areas of the City requiring more trees. These fees are accounted for in the Tree Replacement Fund. The following are the proposed projects for FY 2002-03. Project Funding Source Amount Cook Park Expansion Parks CIP $650,000 Land Acquisition Parks CIP $100,000 Park Development Parks CIP $100,000 Skateboard Park (Acquisition/Design) Minimum 3-acre site Parks SDC $200,000 Bonita Park Development Local Parks CIP $19,700 Matching Funds Bonita Park PlayBeld, Playground and Parks CIP $140,400 Basketball Court (CDBG Grant) This is to develop Bonita Park adjacent to Milton Court. The fixture park is anticipated to include a playfield, playground and basketball court. The primary source of funding is a Community Development Block Grant acquired through Washington County supplemented with local matching funds and finding through the Street System Program for a crosswalk lighting system installation on Bonita Street at the Milton Court intersection. Fanno Creek Trail Land Acquisition/Land Parks CIP $50,000 Development - Grant to Main Street (ORPD Grant) Fanno Creek Trail Land Acquisition/Land Parks CIP $50,000 Development - Grant to Main Street (SDC Match) Woodard Park Shelter Parks CIP $46,000 This project is carried forward from FY 2001-02. Woodard Park Playground Phase II Parks CEP $50,000 Installation Memorandum to City Council FY 2002-03 Capital Improvement Program Page 9 of 16 Project Funding Source Amount Summerlake Park Development (dog Parks CIP $50,000 area/parking) Greenspace Land Acquisition Parks CIP $50,000 Capital Project Parks Parks CIP $20,000 Tree Planting Expense (Transferred from the Parks CIP $50,000 Tree Replacement Fund) Total Parks System Program Budget $19530,100 SANITARY SEWER SYSTEM PROGRAM The Sanitary Sewer System Program contains projects to construct, maintain, and improve the sanitary sewer system in Tigard. The Clean Water Services Agency of Washington County (CWS) and the City of Tigard have entered into an agreement for cooperative operation of the Sanitary Sewer System. The City owns, maintains and operates the system within certain limits in a defined service area under that agreement with CWS. Projects are accounted for in the Sanitary Sewer Fund. Sanitary Sewer Fund The Sanitary Sewer Fund resources are reserved for maintenance repairs on currently unknown projects, for capacity upgrades as recommended from the CWS Master Plan, and for the Neighborhood and Commercial Area Sewer Extension Programs. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. The establishment of the 5-year Citywide Sewer Extension Program by City Council provides for the installation of sewer service to all developed but unserved areas Citywide. The funding for these projects will be recouped through the formation of reimbursement districts for the installation of the sewer lines. The following projects are proposed for FY 2002-03. i Project Funding Source Amount Bonita Road (at Milton Court) Sanitary Sewer $150,000 This project is to replace approximately 250 feet of 8-inch sanitary sewer pipe that crosses Fanno Creek at Milton Court. This project was completely designed and sent out to bid last year. However, due to excessively high bids submitted at the bid opening, all bids were rejected by the City. This project was rebid in April 2002 with bid opening in early May. The low bid received was relatively close to the Engineer's estimate and the project award will be scheduled for early June 2002. The pipe has been repaired temporarily to address problems that could arise prior to construction. Memorandum to City Council FY 2002-03 Capital Improvement Program Page 10 of 16 Project Funding Source Amount Citywide Sewer Extension Program Sanitary Sewer $2,000,000 The Neighborhood Sewer Extension Program has been a highly successful program commencing with its implementation in the 1996-97 CIP budget year. In mid-2001, Council approved the Citywide Sewer Extension Program to extend sewers to all unserved areas Citywide. FY 2001-02 was the first year of the 5-year program. The projected number of new services at the end of FY 2001-02 is 120 installed through formation of five reimbursement districts. FY 2002-03 projects will include formation of districts to provide an estimated 130 services to existing homes. To encourage early connections, City Council established the Neighborhood Sewer Reimbursement District Incentive Program. This program limits the amount any owner is required to pay for a share of the public sewer to $6,000 up to a maximum of $15,000 if the connection is completed within the first three years after construction. Sanitary Sewer Major Maintenance Program Sanitary Sewer $80,000 These funds would be used to contract out sewer repair projects that are beyond the repair capabilities of the Public Works Department. This program is expected to be a continuing program in future years. The Sanitary Sewer Major Maintenance Program in FY 2002-03 will include projects at various locations in the City. 110th Avenue (at Derry Dell Creek) Sanitary Sewer $70,000 This project will relocate an existing pipe that nuns in the back of two private properties on i 10eh Avenue. The grade of the existing pipe is extremely poor and there is evidence of severe bellying. The existing pipe will be abandoned and the new pipe will be bored under the creek. Total Sanitary Sewer System Progran 1 $20009000 Budget STORM DRAINAGE SYSTEM PROGRAM The Storm Drainage System Program contains projects to construct, maintain, and improve the storm drainage system in Tigard. The Clean Water Services Agency of Washington County (CWS) regulates the storm drainage system, but Tigard owns, maintains and operates the system within the City limits. Projects are funded from the Storm Sewer Fund and the Water Quality/Quantity Fund. Storm Sewer Fund The Storm Sewer Fund CIP is supported from storm drainage charges and Systems Development Charges (SDCs). SDC funds must be used for projects designated in the CWS master plan. Memorandum to City Council FY 2002-03 Capital Improvement Program Page I 1 of 16 Water Quality/Quantity Fund Water Quality/Quantity fees are collected by the City on certain development activities in the City. These charges, which were instituted by CWS, are used to fund offsite surface water system improvements, water quality enhancement projects, and capacity improvements to the storm drainage system. The proposed projects for CIP Fiscal Year 2002-03 are as follows: Project Funding Source Amount Storm Drainage Major Maintenance Storm Sewer $100,000 Program This program addresses minor storm drainage problems requiring more than normal maintenance effort. This year's program includes drainage improvements on Commercial Street between 95th Avenue and Main Street, Walnut Terrace, and other projects at various locations in the City. Storm Drain Pipe Rehabilitation Storm Sewer $100,000 The City currently has approximately 4,300 feet of storm drain pipes that are under capacity and consist of failing pipe materials. This project will rehabilitate 1,200 feet of existing pipes by methods of pipe bursting or lining. Summer Lake Improvements Water Quality/Quantity $25,000 This funding continues the progress on the project in accordance with Council direction. Flow monitoring and other related studies will be performed to provide information on the feasibility of the option recommended for this project. Tiedeman and 130th Bridge Wetland Water Quality/Quantity $2,500 Mitigation Monitoring This continues the requirement to monitor the mitigation plantings on the Tiedeman and 130th Avenue bridges. The Corps of Engineers requires a 5-year monitoring period. This would be the fourth year of the monitoring service. Fanno Creek Trail Wetland Monitoring Water Quality/Quantity $4,500 For construction of Fanno Creek trails, the permit issued by DSL requires that the mitigation area be monitored for a period of three years, while the Corps of Engineers requires a five-year monitoring period. The project reports are prepared by a consultant who monitors the survival rate of mitigation plantings. The first monitoring reports were submitted to DSL and the Corps of Engineers in December 2001. Total Storm Drainage System $2329,000 Program Memorandum to City Council FY 2002-03 Capital Improvement Program Page 12 of 16 CITY (FACILITIES SYSTEM PROGRAM The City Facilities System Program contains projects to maintain, improve or expand general purpose city facilities (such as City Hall) or facilities which do not fit into any of the other CIP Programs (such as the Library). Funding for these projects come from the General Fund or from the Facility Fund. General Fund The General Fund supports CIP projects of a general nature or which serve operations budgeted in the General Fund. The primary source of revenue is the property tax. Facility Fund The Facility Fund provides funding for major capital projects supporting General Fund programs. The primary sources of revenues for this fund are transfers from the General Fund or donations for specific projects. Project Funding Source Amount HVAC Replacement @ City Hall General $262,500 This project will replace the HVAC System in City Hall. City Ball HVAC Modification & Cleaning General $10,000 This project was authorized in FY 2001-02 but will be postponed until the new HVAC system is installed in City Hall. Office Renovation - Burnham/Ash Bldg General $43,750 Energy Conservation Improvements @ City General $20,000 Hall New Library Design and Land Acquisition Facility $3,750,000 This project is under development and involves the design of the new library and land acquisition costs for the new library site. The amounts set aside for the next fiscal year are design costs, bond issuance costs, land acquisition costs and initiation of construction. The amounts are allocated as follows: e Bond Issuance: $250,000 e Land Acquisition: $2,500,000 ® Construction: $1,000,000 Total City Facilities System Program Budget $49,0769250 Memorandum to City Council FY 2002-03 Capital Improvement Program Page 13 of 16 WATER SYSTEM PROGRAM The Water System Program contains projects designed to maintain and improve the Tigard water system. The Tigard water system provides water to portions of the City of Tigard, the cities of King City and Durham, and an unincorporated area under the jurisdiction of the Tigard Water District. All of these entities are represented on the Intergovernmental Water Board which approves the capital program for the system. Projects are accounted for in the Water Fund, the Water SDC Fund, and the Water CIP Fund. Water Fund The Water Fund is the primary operating and maintenance fund of the water system. Revenues come from water sales and connection fees. This fund supports operations and major capital maintenance and some system improvements not eligible for funding from Systems Development Charges (SDC's). Water SDC Fund The Water SDC Fund accounts for the improvement portion of Systems Development Charges (SDC's) charged to new development. Money in this fund can only be used for improvements to or expansion of the current water system needed to support new customers. Water CIP Fund The Water CIP Fund is presently reserved for projects to develop a new long-term water supply for the system. This fund was initially created when the City was exploring the Willamette River as a water supply option. That option is no longer being explored. Money in this fund is therefore being held as a reserve to pay for whatever long-term supply option is ultimately selected. The following are the water system projects proposed for FY 2002-03. Project Funding Source Amount Meter Replacements Water $40,000 This is the fifth year of a program to replace all 1 1/2-inch and larger meters. The results have shown that changing out the existing meters can increase water revenues by 10%. Replacement of defective or malfunctioning Water $15,000 5/81' x 3/4" and 1" meters The average material cost of $50 per meter is used for budgetary purposes. Meter Installations Water $60,000 The average material cost of $150 per meter is used for budgetary pm poses. Water Service Installations Water $10,000 Memorandum to City Council FY 2002-03 Capital Improvement Program Page 14 of 16 Project Funding Source Amount Beginning in FY 2000-01, new subdivisions and commercial projects that did not require direct taps into City water mains for new water services are required to install their own services. This requirement is standard practice in most cities and water districts and allows the City to focus on routine and preventative maintenance of the water system. The City does install services for a single lot or a single service that requires this direct tap. This budgeted amount should be sufficient to cover the costs of these taps. Regulator Installations Water $8,000 Fire Hydrant Installation/Replacement Water $100,000 This is an ongoing program to replace the old style Pacific States fire hydrants with new hydrants. The average cost for each installation is $2,500. 2-inch Line Replacements Water $60,000 Gaarde Street Phase 2 Waterline Relocation Water $200,000 SCADA System Water $175,000 Menlor Pump Station (includes SDC transfer Water $675,000 of $394,875) Security Vulnerability Evaluation and Water $30,000 Upgrades Water Main ®versizing Program Water SDC $50,000 This project will pay for oversizing water mains in new developments. Secure 550-foot Reservoir (2 sites) Water SDC $350,000 Aquifer Storage and Recovery (pilot test) Water CIP $85,000 The pilot test spans two fiscal years. This amount is to be carried over to FY 2002-03. Aquifer Storage and Recovery (ASR) Phase 2 Water CIP $370,000 The City is currently in the second year of conducting a feasibility study to determine if ASR is a viable solution to meet interim water supply needs. Phase 2 includes permitting and obtaining water rights, wellhead modifications, and an ASR pilot test. Water Supply-Feasibility Report Water C1P $80,000 "Clean Water Services-Scoggins Dam Raise" Bull Run Regional Authority-Phase II Report Water CIP $25,000 Memorandum to City Council FY 2002-03 Capital Improvement Program Page 15 of 16 Project Funding Source Amount JWC-Raw Water Pipeline Pre-design Water CIP $85,000 JWC-Fernhill Reservoir Pre-design Water CIP $25,000 Total Water System Program Budget $29443,000 UNFUNDED PROJECTS The failure of Ballot Measure 34-20 in the November 2000 election means that no funding is available to construct some greatly needed street reconstruction and expansion projects during the next few years. In addition, the State Gas Tax has not been increased during the past decade. The amount available from those revenues for corrective and preventative maintenance is not sufficient to adequately address the $2 million dollar backlog of maintenance needs. As operating and materials costs increase, the net amount available from the Gas Tax Fund for maintenance projects is expected to decrease each year. Attached is Appendix G showing the preventative/corrective maintenance funding requirements, and the major street projects that will not have adequate funding over the next few years. APPENDICES ■ Appendix A: Street System Program ■ Appendix B: Park System Program ■ Appendix C: Sanitary Sewer System Program ■ Appendix D: Storm Drainage System Program ■ Appendix E: City Facilities System Program ■ Appendix F: Rater System Program ® Appendix G: Unfunded Projects ffin ■ Appendix H: 2001-02 Capital Improvement Program with Appendices A through G only c: William A. Monahan, City Manager Craig Prosser, Finance Director Ed Wegner, Public Works Director Jim Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager i i I:\ENG\GUS\2002-03 CIP\2002-03 Capital Improvement Program - City Council.doc 7 Memorandum to City Council FY 2002-03 Capital Improvement Program Page 16 of 16 , I SIREEI, SYSTEM PROGRAM ed~► TotaiCOO F and , '(JAdergro Caan1Y ~„pa~: , Utili LID FArnding Conn :T1F CidY'> Gss Txx Road NRMO PROJECT $2,200,000 $500,000 $100,000 $300,000 $300,000 FY 2002-03 $1,600,000 $100,000 Improvements phase 2 $300,000 $100,000 $100,000 Gaarde 121 st street Avenue Design and ROW $300,000 $100,000 $30,000 121st $150,0 Walnut Street Design And ROW 121st Avenue ROW $30,000 $745,000 Walnut Street ROW and ROW) $150,000 $660,000 $0 Burnham Street (Design $4,281 Durham Road Signalization Greenburg Road (Washington Square Drive to $85,000 $0 $2,00O,OOp $9,281 $25,000 Tiedeman Avenue) $135,000 69th Avenue LID $2,000,000 $10,040 Dartmouth Street LID $25,000 $30,000 Wall Street LID $135,000 $65,000 Embedded Crosswalk Lights $10,000 $65,000 pavement Major Maaint ance Program $30,000 $60,000 Traffic Calming program roaches $65,000 $120,000 72nd Avenue Railroad App $65,000 $50,0(10 North Dakota Street Pedestrian Bridge $60,000 $150,000 Mapleleaf Street $120,000 $50,000 $6,644,281 Walnut Terrace to 95th) $150,000 $100,004 $660,000 North Dakota Street (Greenburg $50,000 $850,000 County Roadway Maintenance Projects $510,000 $2,009,281 Bull MountainlRoshak Road Into sfortFY 2002'03 $2+465,000 $550,000 Totals $84,000 $500,000 $1,000,000 FY 2003-04 $470,000 $500,000 100000 i' Undergrounding $500,000 1300000 Walnut Street L d{ity 10000 Gaarde Street Improvements Phase 2 $100,000 50000 Walnut Street and 121st Avenue ROW $500,000 $1,300,000 S3,SI0,000 Pavement Major Maintenance Program $10,000 $50,000 $80,000 Wall street LID $30,000 $ 500,000 Traffic Calming Program ,000 $110,000 $1,300,000 proj ects County Roadway MaintenaTotals for FY 2003"04 $1+470 Page A-1 APPENDIX A FY 2002.03 CAPITAL IMPROVEMENT PROGRAM May 23, 2002 STREET SYSTEM PROGRAM PROJECT City TIF Gas Tax LED Funding County Funds: - _ Underground Federal Funding Total Costs Road/URMD County TIF Utility STIP FY 2004-05 Walnut Street ROW and Construction $1,783,000 $1,783,000 Wall Street LID $2,500,000 Traffic Studies $30,000 30000 Pedestrian Improvements $50,000 50000 Pavement Major Maintenance Program $100,000 100000 Traffic Calming Program $10,000 10000 County Roadway Maintenance Projects $50,000 50000 Underground Utility Reserve for future projects $80,000 80000 Totals for FY 2004-05 $1,783,000 $190,000 $2,500,000 $50,000 $80,000 $4,603,000 FY 2005-06 Walnut Street Construction Completion $600,000 $600,000 Wall Street LID $1,200,000 Pedestrian Improvements $30,000 30000 Pavement Major Maintenance Program $100,000 100000 Traffic Calming Program $10,000 10000 County Roadway Maintenance Projects $50,000 50000 Underground Utility Reserve for Future Projects $160,000 160000 Totals for FY 2005-06 $600,000 $140,000 $1,200,000 $50,000 $160,000 $2,150,000 FY 2006-07 121 st Avenue Utility Undergrounding $250,000 $240,000 $490,000 Scoffins/HalUHunziker Intersection Realignment Design $125,000 Locust Street Design (Hall to Greenburg) $125,000 Pedestrian Improvements $30,000 30000 Pavement Major Maintenance Program $100,000 100000 Traffic Calming Program $10,000 10000 County Roadway Maintenance Projects $50,000 50000 Totals for FY 2006-07 $500,000 $140,000 $50,000 $240,000 $930,000 Note: The City TIF funds will be reimbursed by MSTIP 3 for Walnut Street Phase 2 in accordance with the IGA with Washington County. The reimbursement begins in FY 2002-03 and Is Included in the TIF Project amounts above. FY 2002-03 CAPITAL IMPROVEMENT PROGRAM May 23, 2002 APPENDIX A Page A-2 3'A SXgT'~NI P~GGR Tate! Maio arTc~e' Tre~~~, ~~ta~s x Grp $650,000 PROOT $100,004 $100,4Q4 $200,004 FY 2002-03 $650,000 $46,00 ; $100,004 Cook Park Expansion $100,000 $19,100 Land Acquisition $204,000 park Development uisitionfDesign) $46,004 $140,440 Skateboard Park (Acq Woodard Park Shelter local Matching $19,704 gonitapark Developmer" $54,004 Funds) yfield, Playgrom`d and $140,400 Bonita Park Pla t CDBG Grant) . Basketball Court ( d AcquisiflonfL, Fanno Creek Trail Lan Street (G~D $50,000 Development - Grant to Main Grant) d pcquwsition/L~d Fanno Creek - Grant to tto Main Street (SDC $54,000 Development' Match) $50,400 ound phase 11 Installation Woodard park Playgr meat {dog $50,000 Summerlake Park Develop $50,000 $1,516,100 ' arealparkiug) Acquisidon $20,000 Greenspace Land Capital Project Parks ~ansferred from the $50,000 Tree Planting Expense Totals for FY 2002-01 $1,576,100 Tree Replacement Fund) $494,004 $440,000 Flt 2003-04 $490,040 SummerlaYe Master Plan $490,000 page B-1 Totals for FY 2003-44 O-PENDYK Plt 2002-03 CApiTA1- IMPROVEMENT PROGRW May 23, 2002 SYSTEM pROGRANI: tll 1111k p~ mg>55 J C + 3, R1 ~ 'yl"S^,'+ (fin _ c p9t€)3CT $416,000 Fy 2004-05 $416,000 ,4,11Bomta Trail $416,000 $415,OM Totals {or ~ 2004-05 $415,000 Fy 2005-06 $415,000 Bonita Road/Durham'Tr"' $415,000 $450,000 Totals for Fy 2005-06 $450,000 5p,Od0 Fy 2096-07 jack park Land Acquisition $450,000 2006-07 $450,000 Totals for FY p~B 2 PROGRAM Fy 2002-03 CAWAL %IPP-OV~ May 23, 2002 SANITARY SEWER SYSTEM PROGRAM iJAl7Jl'e~ - 7~2 t{~~aF'~` tv.~ 9 f ;,,~~3~s-a~ Y s t i ~b~`v 1- 9r~ r Z'• K0111 FY 2002-03 Bonita Road (at Milton court) $150,000 Sanitary Sewer Major Maintenance $80,000 Citywide Sewer Extension Program $2,000,000 110th Avenue (at Derry Dell Creek) $70,000 Total for FY 2002-03 $1,300,000 Fy 2003-04 Sanitary Sewer Major Maintenance $80,000 Citywide Sewer Extension Program $2,000,000 Totals for FY 2003-04 $2,080,000 FY 2004-05 Sanitary Sewer Major Maintenance $80,000 Citywide Sewer Extension Program $2,000,000 Totals for FY 2004-05 $2,080,000 FY 2005-06 Sanitary Sewer Major Maintenance $80,000 Citywide Sewer Extension Program $1,000,000 Totals for FY 2005-06 $1,080,000 FY 2006-07 Sanitary Sewer Major Maintenance $80,000 Citywide Sewer Extension Program $1,000,000 Totals for FY 2006-07 $1,080,000 FY 2002-03 CAPITAL IMPROVEMENT PROGRAM May 23, 2002 APPENDIX C Page C-1 STORM DRAINAGE SYSTEM PROGRAM - _ _ ...'l ~'e"r'G.t-'*;.'~- ^a. k n:7 •.~sYLir~tai o~~74~~'s. _fsa R~ 4 'i FY 2002-03 Storm Drainage Major Maintenance Program $100,000 $100,000 Storm Drain Pipe Rehabilitation $100,000 $100,000 Summer Lake improvements $25,000 100,000 Tiedeman and 130th Bridge Wetland Mitigation Monitoring $2,500 $2,500 Fanno Creek Trail Wetland Monitoring $4,500 $4,500 Total for FY 2002-03 $200,000 $32,000 $232,000 FY 2003-04 CWS Master Plan Projects $40,000 $40,000 Storm Drain Pipe Rehabilitation $40,000 $40,000 Storm Drainage Major Maintenance $60,000 Totals for FY 2003 $60,000 -04 $100,000 $40,000 $$60,000 FY 2004-OS CWS Master Plan Projects $40,000 $40,000 Public Facility Plan Projects $80,000 $80,000 Storm Drainage Major Maintenance $60,000 Totals for FY 2004-05 $60,000 $140,000 $40,000 $$60,000 FY 200526 CWS Master Plan Projects $40,000 $40,000 Public Facility plan Projects $140,000 $140,000 Siam Drainage Major Maintenance $40,000 $40,000 Totals for FY 2005.06 $4 $180,000 $40,000 $0,000 FY 2006.07 CWS Master Plan Projects $40,000 $40,000 Public Facility Plan Projects $200,000 $$40,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2006-07 $240,000 $40,000 $280,000 FY 2002-03 CAPITAL IMPROVEMENT PROGRAM May 23, 2002 APPENDIX D Fage D-1 t 1 QS 1 GRAM tfr s~ r ~ 4 ! ly 1 0 J, e►nt1 CITE $262,5Q0 $10,000 $43,`~j4 Bgp3ECT $262,500 $10,044 $2ppOQ gall $A3,~ 50 $3,750,000 Py 2002-03 S stem in city 2p,Q40 Cleaning $3,~ 50,040 ,086,250 Replacement of iN Ad S1 NC MoBuIcnahatn~ As Bldg gall City gall EN ° @ City $3;160,0g0 Office Renovate at,on Improve eats m Land Acquisition Conserv Desi$326,2y0 Energy ($01-1 d Issuance, 14ew Library °n aft Fy 20Q2.03 and Initial Constn+ Totals for $~~pg,000 $ $Ap' 000 000 $1,308,000 $7,553,000 Fy 2003-04 Center $40, $~p8,000 gy pC Replacement - $e°Deparent de. Police 5245,000 $2,932,004 Seismic Up&m Senior Center $500,000 Seismic Upv - coon) $2,932,000 $260,000 New Library tConstru VV .1003-04 $500,000 Totals for $50,000 $260,000 S3,142,400 FY 2004-05 New Library C°nstruc~on d Old Library Buildings $50,000 $3,432,000 Renovation of City Na" 0 tingLibrary $310,000 $5Q0,000 g~XCReplac d City 11311 Totals 05 is Ups Tor Vy 2094 $500,000 Seism $360,00 $4,292,000 $4,292,000 Vy 2005-06 ldLibrary Buildings gall and Ouilding Fage E-t of city -water B AC Replacem~t 2005-46 Totals for Fy AYpE~~~ p1,IMpROVEME~ FROGttAM pF1T 03 F`12002 - .OGRAM CITE fxCu 1as ~acluy Gea►eral'F!!n~ 5450,000 $40,0 $200,000 p~G"'~ $250,0 00 549000 'QR $40,0 $2p0,000 FY 2006-0~ City 5290,000 eons facility pcoj~~ Miscellan de , $enioc Genter 2006-01 Seismic Ups Totals for F p>Se ~ 2 PROGRAM gy 2002-03 CApCf Ai-lNipRG~~MENT . 2002 WATER SYSTEIWI PROGRAM ter r . r. Fy 2002-03 This is the fift year of a $40,000 Meter Replacements. d larger meters. proS~ri to replace all 1 tlh~at hanging out the existing $40,000 The results have she water revenues by 10%. $I $,000 - meters can increas Replacement of defective or malfunctioning $15,040 51 $60,000 314" and I" meters. average material cost of $60,040 The Meter installations' for budgetary Purposes. $150 per meter is used . Beginmiig in Fy 2000- Water service Installotions ial rojects that Ol, new subdi a °t scommerc mains for into City water did not real dies are uired to install their own new water s re r( It is standard Practice in services. This req and allows the City to and water districts ntenance of the most cities an preventative mil ces for a focus on routine and P does install servi $10,000 water system. The City this direct single lot or a single service that requires cient to $10,000 $8,000 budgeted amount should be suffi tap, This cover the costs of these taps. $8,000 lotions $100,00 Regulator Instal atjounRcplacement* This is an of mPlace the old style Pacific $100,000 $60,000 Fire gydraut lustOM oin rol'm hydrants- states fire hydraeis with new $60,000 $200,000 2-111ch Lin' Replacements $200,000 Gaarde street Phase 2 Waterline Relocation Page F-i ~PEND~ E rPROVVM~rr PROGRAM Fy 2092-03 CAPITAL May23,2002 WATER SYSTEM PROGRAM ~t0a>:cr aK~ E ,~tv~y,,,sl>~C rahIP~ s~.. SCADA System $175,000 $175,000 Menlor Pump Station (includes SDC transfer of $394,875) $675,000 Security Vulnerability Evaluation and Upgrades $30,000 Water Main ®versizing Program - This project will pay for oversizing water mains in new developments. $50,000 Secure 550-foot Reservoir (2 sites) $350,000 Aquifer Storage and Recovery (Pilot Test) $85,000 Aquifer Storage and Recovery (ASR) Phase 2. The City is currently in the second year of conducting a feasibility study to determine if ASR is a viable solution to meet interim water supply needs. Phase 2 includes permitting and obtaining water rights, wellhead modifications, and an ASR pilot test. $370,000 $370,000 Water Supply-Feasibility Report ("Clean Water Services-Scoggins Dam Raise") $80,000 $80,000 Bull Run Regional Authority-Phase II Report $25,000 $25,000 JWC-Raw Water Pipeline Pre-design $85,000 $85,000 JWC-Fernhlll Reservoir Pre-design $25,000 $25,000 Totals for FY 2002-03 $1,373,000 $400,000 $670,000 $2,443,000 FY 2002-03 CAPrrAL IMPROVEMENT PROGRAM May 23, 2002 APPENDIX F Page F-2 WATER SYSTEM PROGRAM ..x. 4 ct wr- at r• r.,~}`Xx s ? s` FY 2003-04 Water Line Replacement - SW Walnut Street $800,000 $800,000 Program 1 1/2+ Meter Replacements $40,000 $40,000 Replacement of Defective Meters $15,000 $15,000 Meter Installations $60,000 $60,000 Water Service Installations $10,000 $10,000 Regulator Installations $8,000 $8,000 Fire Hydrant Installations $100,000 $100,000 2-Inch Service Line (Replacement) $60,000 $60,000 Water Main Installation (SW Burnham Street from SW Hall Blvd to SW Main Street) $334,000 $334,000 550-foot Reservoir Supply to and from site ($152,000 and $190,000) $342,000 $342,000 Water Main Oversizing Program $50,000 $50,000 Totals for FY 2003-04 $1,427,000 $392,000 $1,819,000 FY 2004-5 Program 1 1/2+ Meter Replacements $40,000 $40,000 Replacement of Defective Meters $15,000 $15,000 Meter Installations $60,000 $60,000 Water Service Installations $10,000 $10,000 2-Inch Service Line (Replacement) $60,000 $60,000 550-Foot Reservoir Design (58% SDC Transfer) $300,000 $300,000 Water Main Oversizing Program $50,000 $50,000 ASR Phase 11 $404,000 $404,000 Totals for FY 2004-05 $185,000 $350,000 $404,000 $939,000 FY 2002-03 CAPUAL IMPROVEMENT PROGRAM May23, 2002 APPENDIX I+ Page F-3 ~SYS,E.~PF-0 .A. frU,Y'flhls.." RlY.>.. I c 1 4 t i+c'Ff S40 4'f ,000 $15,000 ~lt±ar $400 $60,000 $15,00 $10,000 TY 2005-~► 1112+ Metes ReP;~~'ents $60,000 $2,700, ptogvn festive Meters $10,000 $50,00 lacetnent of De $2,700,000 Meier Usta11apons sfer) $5U'000 $2,875,000 Wad Set~ce Ustallatons won t5$% SDC `fran 550-FootReoir Constn~ $50,000 ,,jjjngpmgram $2,825,00, Water Min Ov 'to WS for FY 2005-06 $40,00 $15,000 $40,000 $60,000 $15,00 $10,000 FY 2006-7 1112+ Metev Replacements $60,00 $50,000 P~rovwn ent of 1)C{ective Mew $10,000 $50,000 $101,00 Replac Ustallations $701,00 Meter Installations $876,000 W ater Sets f,izingo $50:000 $701,000 Water Main $125,00 ASRYhaseu 'Totals for FY 2006-07 Page F-4 p~pIPF,NND~X'~ rTALU'VROvEMENTPROGRAM FY 2p02A3 CAP Msy23,2002 UNFUNDED PROJECTS STREET SYSTEM PROGRAM Preventative and Corrective Maintenance Projects The following is a brief description of the unfunded Street System projects considered for Gas Tax Funding in FY 2002-03. • A large number of streets are in need of slurry seals and overlays, but were $750,000 not included in FY 2002-03 because of funding limitations. Segments of 72nd Avenue, Durham Road, Bonita Road, Ross Street, 67th, 69th (North of Dartmouth), Thorn Street, 12151 Avenue, North Dakota Street, Greenburg Road, and others are currently in need of repair and pavement overlay to improve pavement condition and rideability. • 981' Avenue (Greenburg Road to Pihas Court) - This project will acquire $220,000 right-of-way and widen approximately 750 feet of 98th Avenue on the west side of the street, construct curb and sidewalk and connect to an existing sidewalk on 98th Avenue at Pihas Court. Minor drainage improvements are also included in the project. Totals $9709000 The following unfunded projects are some of the major reconstruction and widening projects that are needed to accommodate the existing and future traffic on the City's major and minor collector streets: Street Major Reconstruction and Expansion Projects Category Project Project Cost Collectors 121st Avenue - Walnut to North Dakota $2,030,000 Walnut Street - Tiedeman to 121 st $4,990,000 121 st Avenue - Gaarde to Walnut $3,760,000 Burnham Street - Main to Hall $1,570,000 Tiedeman Ave. - Greenburg to Tigard St. $860,000 72nd Avenue - Hampton to Dartmouth $1,500,000 Neighborhood Routes Fonner Street -Walnut to 115th Avenue $1,570,000 Tigard Street - Main to Tiedeman (south side) $990,000 Commercial Street (North side, Main St. to Lincoln St.) $460,000 Total. $179730,,000 11Eng%Gw\2002-03 CIRUnhMed Projects • 2002A0.Ooc APPENDIX G Unfunded Street System Projects Page 1 of 1 APPENDIX H AGENDA ITEM # FOR AGENDA OF June 12.2001 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TIITRLE FY 2001-02 Capital Improvement Program PREPARED BY: A.P. Duenas DEPT HEAD OK '54'Q40'---CITY MGR OK ISSUE BEFORE THE COUNCIL Adoption of the FY 2001-02 Capital Improvement Program and approval of the FY 2001-02 projects. STAFF RECOMMENDATION Staff recommends that City Council, by motion, adopt the FY 2001-02 Capital Improvement Program and projects as described in the attached memorandum dated May 29, 2001 with appendices A through H. INFORMATION SUMMARY Attached is a memorandum dated May 29, 2001 outlining the FY 2001-02 Capital Improvement Program (CEP). This memorandum, with appendices, presents the recommended projects for FY 2001-02 and a tentative list of projects for the following four years. The FY 2001-02 CIP was presented to the Planning Commission at its meeting on May 21, 2001. The Planning Commission recommended approval of the proposed program with revisions as recommended by the City Engineer. The FY 2001-02 CIP, with revisions incorporated, is submitted to City Council for review and approval. The adopted program would be the City's Capital Improvement Program for FY 2001-02. OTHER ALTERNATIVES CONSIDERED Adopt the FY 2001-02 CIP with further modifications. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY The FY 2001-02 CEP supports the Tigard Beyond Tomorrow Transportation and Traffic goals of "Improve Traffic Safety" and "Improve Traffic Flow." ATTACHMENT LIST Memorandum dated May 29, 2001 with appendices A through H outlining the FY 2001-02 Capital Improvement Program. FISCAL NOTES The FY 2001-02 CIP project amounts are based on the Finance Director's funding projections for FY 2001-02. lACitywidc\SumTY 2001-02 Capital Improvement Program.doc CITY OF TIGARD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd Tigard, OR 97223 Phone (503) 639-4171 Fax (503) 624-0752 TO: City Council FROM: Agustin P. Duenas, P.E. City Engineer DATE: May 29, 2001 SUBJECT: FY 2001-02 Capital Improvement Program This document presents the proposed FY 2001-02 Capital Improvement Program (CIP) for review and approval. The proposed CIF was presented to the Planning Commission on May 21, 2001 for review and recommendation to City Council. The Planning Commission approved the FY 2001-02 CIP as submitted with revisions as recommended by the City Engineer. This document reflects those revisions. One significant revision is the addition of $75,000 in State Gas Tax funding to the Pavement Major Maintenance Program. The other changes adopted by the Budget Committee were incorporated into the CIP submittal to the Planting Commission. Background The long-term Capital Improvement Program, initially adopted by the City Council on August 23, 1994, identified projects for the 1994-95 CIP Program and proposed a list of projects for the next 6- year period. The Capital Improvement Program includes improvements to the streets, storm drainage, j sanitary sewer, water, parks, and city facilities systems. The Engineering Department manages the i street, storm drainage, and sanitary sewer CIP's. The Public Works Department manages the Water i System CIP, the Parks CIP is managed jointly by the Planning and Engineering Departments, and the City Facilities System is jointly managed by the Engineering and Public Works Departments. The Capital Improvement Program is reviewed and approved each year by the City Council. The CIP formulation is separate from the yearly operating budget process but is approved as part of the City's overall budget. While the program lists projects for subsequent fiscal years, the projects shown are tentative and are subject to change during the formulation process for cacti specific budget year. The CIP, through the adoption process, therefore establishes the budget for each fiscal year and serves as a planning document to guide the infrastructure improvements over the following 4 years. During each budget year's update, the revenue estimates are adjusted, the project cost estimates are reviewed, and the program and project priorities are re-evaluated based on changes in City plans, citizen input, and additional data which may become available. The 1996-97 CIP listed a 6-year program; the 1997-98 CIP returned to the 7-year period originally established in 1994. The CIP for FY 2001-02 presents a 5- year program that conforms to the Finance Director's Five Year Financial Plan projections. Process The Capital Improvement Program update process begins with citizen involvement through the Citizen Involvement Teams. An overview of the CIP process is presented to the CIT's, usually early in the calendar year so that the entire process can be completed and the annual CIP budget submitted to and approved by City Council prior to the beginning of the next fiscal year (July 1). This overview was presented during the February CIT meeting this year. The CIT meeting in March provided the CIT members with the opportunity to provide input into the process and to nominate projects for evaluation and possible inclusion into the program. The Planning Commission review typically provides another opportunity for public comment on the proposed plan. After review by the Planning Commission, the plan with subsequent modifications, if any, is submitted, with Commission recommendation, to the City Council for review and approval. Council may make additional modifications to the plan during its review and approval process. The approved plan would be the approved Capital Improvement Program for the next fiscal year. The following summarizes the program update for the 2001-02 budget year. It is important to note that each funding source has restrictions on the types of projects that can be constructed. Projects cannot be moved from one funding source to another. Committed projects are those projects that have been previously approved for 2000-01 funding, but have not been completed as of June 30, 2001. The specific lists of projects are contained in the appendices associated with each of the program areas. The committed projects and the funding needed to complete them are also shown in the appendices. 20001-02 CAPITAL IMPROVEMENT PROGRAM STREET SYSTEM PROGRAM The Street System Program contains projects to construct, maintain, and improve Tigard's street system. Projects are accounted for in the State Gas Tax Fund, the Traffic Improvement Fee Fund, The Urban Services Fund, the Underground Utility Fund, the Dartmouth LID Fund, and the 69th Avenue LID CIP Fund. State Gas Tax Fund State gas tax revenue can be used for upgrading the collector and local streets within Tigard, without restriction. Tiiis revenue is limited, however, and is not sufficient to fund all the street improvement needs of the City. The total State Gas Tax amount shown for the FY 2001-02 fiscal year is based on current projections. There has been a substantial decrease in projected funding available for FY 2001- 02. The originally proposed amount of $132,000 is approximately $262,000 less than that budgeted in FY 2000-01. The decision of the Budget Committee to exclude enhanced right-of-way maintenance from the FY 2001.02 Budget adds $75,000 to the amount available for street projects. However, as Memorandum to City Council FY 2001-02 Capital Improvcmcnt Program Page 2 of 15 expenses increase and operational costs rise, the amount available for projects will continue to decrease in the coming years. Traffic Inrpac! Fee Fund Traffic Impact Fee (TIF) funding can be used only for highway and transit capital improvements that provide additional capacity to major transportation systems. This funding is limited to major collector and arterial streets, and 50% must be spent on arterial streets. A major portion of transportation planning is completed. The Transportation System Update Plan has made significant progress with the draft plan completed and awaiting adoption. There will not -be sufficient funding in the TIF Fund, however, to complete all the projects that are envisioned over the next 5 to 10 years. Dartmouth LID Fund The Dartmouth LID Fund was established to account for the construction of a local improvement district (LID) on Dartmouth Street. The source of funding is assessments against benefiting properties within the LID. 69'* Avenue LID CIP Fund The 69th Avenue LID CIP Fluid was established to account for the construction of a local improvement district (LID) on 69th Ave. The source of funding is assessments against benefiting properties within the LID. Urban Services Fund The Urban Services Fund was established to track revenues and expenses associated with the provision of services in the areas outside the City limits but within Tigard's urban services area. Tigard provides current planning, development review, and other services in this area under contract with Washington County. The City collects building and planning related fees to pay for these services. In addition, the County pays the City to provide major road maintenance. Underground Utility Fund This fund receives payments from developers in lieu of installing utilities underground. Funds are then used to place utilities underground in conjunction with major roadway projects. The following are brief descriptions of the street projects proposed for FY 2001-02. A complete listing of the projects and the 5-year program is attached as Appendix A. Project Funding Source Amount Embedded Crosswalk Lights State Gas Tax $40,000 Last year's program provided $60,000 to install crosswalk lights at three locations: Main Street (at the bridge), 121" Avenue (at Springwood Drive), and Walnut Street (at Grant Avenue). The funding was not enough for construction at all three locations and only Main Street (at bridge) and Walnut Street (at Grant Avenue) were selected for installation. This year's program includes 121x` Avenue (at Springwood Drive). Memorandum to City Council FY 2001 -02 Capital Improvement Program Page 3 of 15 Project Funding Source Amount Pavement Major Maintenance Program State Gas Tax $55,000 (PMMP) This is a program of corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Last year's program expended $120,000 from the $150,000 PMMP budget. Streets that need overlays this year include 12151 Avenue (Scholls Ferry Road to Springwocd Drive), Johnson Street (Grant Avenue to Hwy 99), North Dakota Street (200 feet from the bridge to Tiedeman Avenue), North Dakota Street (Scholls Ferry Road to Springwood Drive), Ash Street (between Scoffrns and Commercial Streets), and Meadow Street (Tiedeman Avenue to end). In addition, Kable Street requires a pavement overlay before permanent speed humps are placed. Streets that need to receive slurry seals during 2001-02 fiscal year include Springwood Drive (12151 Avenue to Scholls Ferry Road), Manzanita Court (121St Avenue to end), Merestone Court (12151 Avenue to end), and Sandburg Street (the last 900 feet of street). With the amount originally proposed, only three streets out of the above list could be addressed. The additional funding will allow more streets in the list to receive preventative maintenance. 12151 Avenue from Scholls Ferry Road to Springwood Drive will receive a combination pavement inlay/slurry seal treatment, and Ash Street and Meadow Street will receive pavement overlays. Streets under consideration include Kable Street and North Dakota among others. Traffic Calming Program State Gas Tax $25,000 This program provides funding for traffic calming measures Citywide. The program for FY 2001-02 includes $25,000 for City-funded projects. Much of the funding will be used to place speed humps on streets that have clearly demonstrated the need for installation of these traffic-calming devices. A portion of this fund can be used on a 50-50 cost sharing basis with residents for placement of speed humps in streets that do not make this year's list. This year's program includes seed humps for Corrunercial Street (west of 95'h Avenue), Fortner Street (between I IP and 1I1` Place), Kable Street between 100'h Avenue and Naeve Street, Sattler Street between 100'h and 98`h Avenues, and possibly Spruce Street between 72"d and 78`h Avenues. 79`h Avenue Design State Gas Tax $12,000 This amount completes the design project for 79`r' Avenue between Durham Road and Bonita Road. There is no funding available for construction of the project. The completed design will be applied in the review of development projects as they occur along that street. Gaarde Street Improvements Phase 2 Traffic Impact Fee $1,840,000 The initial phase of this project is the right-of-way acquisition and construction of underground utilities for Gaarde Street from 12151 Avenue to Highway 99W. The construction of Gaarde Street (Phase l) from Walnut Street to the Quail Hollow subdivision was completed in FY 2000-01. Last year, these two projects expended $1,400,000 from a $1,600,000 budget. The road construction for Phase 2 will be initiated in the spring of 2002. The construction of this project will extend into FY 2002-03. The arnount included for next fiscal year is that amount that would be expended by the end of FY 2001 -02 Mcmorandurn to ('iiy Council F Y 2001 -02 Uapual Improvement Program Page 4 of 1 S Project Funding Source Amount Burnham Street (Design and Right-of-Way) Traffic Impact Fee $300,000 The design of this project is approximately 50% completed. Right-of-Way acquisition is underway. An amount of $300,000 is allocated to complete the design and right-of-way acquisition. Construction of this project is anticipated to commence in the next two to three years. 121" Avenue and Walnut Street (Design and Traffic Impact Fee $250,000 Right-of-Way) 121" Avenue between Gaarde and Walnut Street, and Walnut Street between 12151 Avenue and Tiedeman Avenue/Fonner Street will be designed for widening to the ultimate width of a Major Collector. Design and some right of way acquisition will be completed this fiscal year. Construction and the remaining right-of-way acquisition will be programmed in future budgets. Durham Road Signalization Traffic Impact Fee $150,000 Traffic on 98th Avenue attempting to turn left on Durham Road typically experiences excessive delay. This project will install a traffic signal at the intersection to provide safe turning wovements at that intersection. Greenburg Road Improvements Traffic Impact Fee $310,000 (Washington Square Drive to Tiedeman Avenue) The project scope is for the widening of Greenburg Road to a 5-lane facility within the project limits. Only the project design is funded at this time through the Priorities 2000 federal funding with Tigard providing 10% matching funds. The improvements would enhance movement into and out of the Washington Square Regional Center. Bonita Road Improvements Traffic Impact Fee $91,000 Improvements of Bonita Road from the railroad tracks to the Fanno Creek Bridge, which included underground utilities, reconstruction of the railroad crossings and street widening, were completed in October 1998. Traffic Impact Fees in FY 1999-00 and FY 1998-99 funded - utility and street improvements. The City agreed to reimburse Portland & Western Railroad for the improvements of the railroad crossings. However, there are some outstanding invoices left on the project that the Railroad has just discovered. An amount of $91,000 is allocated to reimburse the Railroad for its work on the railroad crossings. Preventative Maintenance in the Urban Urban Services $100,000 Services Area These preventative maintenance projects are funded by Washington County for slurry seals and overlays on County Roads covered under the Urban Services Agreement. The funding for FY 2001- 02 includes a combination of funds for both non-collectors and collectors within the Urban Services Area. Memorandum to City Council FY 2001 -02 Capital Improvemcnl Program Page 5 of 15 Project Funding Source Amount Bull Mountain/Roshak [toad Intersection Urban Services $100,000 Improvement Project This project is the widening of the intersection to enhance safety at that location. This project provides taming lanes for safer turning movements, and includes minor underground drainage work, but is not major reconstruction and expansion of that intersection. This project wiii be proposed to Vi'as hingtoi. County. Implementation' is dependent upon approval by the county to use Urban Services TIF finds for the project. 121" AvenuefWalnut Street Intersection Underground Utilities $40,000 This is the undergrounding of utilities on the MSTIP 3 Project at Walnut and 121st Avenue. This project is currently under construction with the construction inspection administered by the County. Last year's funding was in the amount of $150,000 from the Underground Utility Fund. An additional amount of $40,000 will be allocated to complete the project. 69th Avenue LID 69`h Avenue LID $50,000 This project improved an area within the Tigard Triangle. Work has been completed, and the LID is in the process of being closed out. The FY 2001-02 budget includes sufficient appropriation to spend any remaining funds for project costs should they not be spent in FY 2000-01. Dartmouth LID Dartmouth LID $10,000 The funding allocated in FY 2001-02 is intended to pay for any further expenses arising from the LID formed to construct improvements on Dartmouth Street. Total Streets System Program Budget $3,373,000 PARKS SYS'T'EM PROGRAM The Parks System Program contains land acquisitions for new or expanded parks and open spaces and improvements to existing parks. The primary source of funding for these ,projects is the Parks SDC Fund. The Metro Greenspaces Fund, the Parks Levy Improvement Fund, and the Tree Replacement Fund provide additional funding. Parks SDC N The Parks SDC is the City's primary and most consistent funding source for park improvements. The fee schedule was adopted in 1996 and applies to new development within the incorporated area. The City Council is currently considering an increase to the Parks SDC fee schedule. In order to charge a Parks SDC in the Urban Services area, the City must obtain specific legal authority from the County. The City has had discussions with the County on obtaining this legal authorization, but to date has not yet obtained it. In combination with development activity, Council's decisions regarding fee levels and the County's attitude toward an Urban Services SDC will determine how much in SDC funding will be available for future park improvements. Memorandum to City Council FY 2001-02 Capital Improvement Program Pagc 6 of 15 Metro Greenspaces Fund The Metro Greenspaces Fund accounts for purchases of open spaces using Tigard's share of the Metro Open Spaces, Parks, and Streams bond proceeds. Funds are provided on a reimbursement basis and can only be used for purchase of open spaces and limited capital improvements. The FY 2001-02 budget also includes $50,000 of anticipated grant revenue in this fund Park Levy lmnrovement Fund The Park Levy Improvement Fund was established to account for funds for a park property tax levy. That levy is no longer in existence, so funds represent unspent balance of those funds. In addition, the City received a donation from the estate of a local resident to build a butterfly path in Cook Park. This gift was placed in this fund. The City plans to phase this fund out in FY 2000-01 since no more revenue is being received. The FY 2001-02 budget includes a token amount in this fund to allow any remaining funds to be spent. Tree Replacement Fund Developers in Tigard are required to protect as many trees as possible when property is developed. They are given the option, however, when it is not feasible to protect all trees, to pay a fee to the City. This fee is used to plant trees in other areas of the City requiring more trees. These fees are accounted for in the Tree Replacement Fund. The following are the proposed projects for FY 2001-02. The project listings are again shown in Appendix B. Project Funding Source Amount Cook Park Phase 1 Parks SDC • Parking lot with landscaping $505,991 Infrastructure $64,727 Butterfly Meadow Planting and Irrigation $86,026 85"' Avenue emergency connection $115,020 Dog Park Parks SDC $20,000 Woodard Park Playground Equipment Parks SDC $25,000 Park Levy Improvement Park Levy Improvement $10,000 This fund is intended to be closed out in FY 2000-01. This appropriation is included in the CIP only to allow expenditure of any funds which may be left over from FY 2000-01. Tree Planting Tree Replacement $50,000 Woodard Park Trail Construction Metro $88,000 Memorandum to City Council FY 2001-02 Capital Improvement Program Page 7 of 15 Project Funding Source Amount Fanno Creek Trail Land Acquisition Metro $43,046 Fanno Creek Wetland Mitigation Monitoring Parks SDC $5,000 Total Parks System Program Budget $1,012,810 SANITARY SEWER SYSTEM PROGRAM The Sanitary Sewer System Program contains projects to construct, maintain, and improve the sanitary sewer system in Tigard. The Unified Sewerage Agency of Washington County (USA) and the City of Tigard have entered into an agreement for cooperative operation of the Sanitary Sewer System. The City owns, maintains and operates the system within certain, limits in a defined service area under that agreement with USA. Projects are accounted for in the Sanitary Sewer Fund. Sanitary Sewer Fund The Sanitary Sewer Fund resources are reserved for maintenance repairs on currently unknown projects, for capacity upgrades as recommended from the USA Master Plan, and for the Neighborhood and Commercial Area Sewer Extension Programs. The unrestricted portion of the Sanitary Sewer Fund can be used for repair and maintenance projects Citywide and for extension of the existing system to unsewered areas. The annexation of Walnut Island and ancillary islands brings new areas requiring extension of sewers into the City. The following projects are proposed for FY 2001-02. The list of projects for the full 5-year program is summarized in Appendix C. Project Funding Source Amount Bonita Road (at Milton Court) Sanitary Sewer $125,000 This project is to replace approximately 250 feet of 8-inch sanitary sewer pipe that crosses Fanno Creek at Milton Court. This project was completely designed and sent out to bid last year. However, due to excessively high bids submitted at the bid opening, all bids were rejected;by the City. This project will be re-bid in the summer. The pipe has been repaired temporarily to address problems that could arise prior to construction. Neighborhood and Commercial Area Sewer Sanitary Sewer $2,000,000 Extension Programs The Neighborhood Sewer Extension Program has been a highly successful program commencing with its implementation in the 1996-97 CIP budget year. Last fiscal year's program included 71 homes by constructing four reimbursement districts. City Council has provided direction for the development of a 5 to 6 year program to extend sewer service Citywide. The recently annexed Walnut island and ancillary islands, together with other unserved areas in the City, will be part of this program. Memorandum to City Council FY 2001.02 Capital Improvement Program Pagc 8 of 15 Project Funding Source Amount The program development will be ongoing during the next few months. In anticipation of this program approval, funding has been increased to $2,000,000 beginning in FY 2001-02 to include projects in the newly annexed areas, as well as other areas throughout the City. Sanitary Sewer Major Maintenance Program Sanitary Sewer $80,000 These funds would be used to contract out sewer repair projects that are beyond the repair capabilities of th Ff~}t~T \lP7rs the Public Works Department. This program is expected to be a continuing program in fluturP. Jlye . The Sanitary Sewer Major Maintenance program in FY 2001-02 will include projects at various locations in the City. 110th Avenue (at Derry Dell Creek) Sanitary Sewer $25,000 This project will relocate an existing pipe that runs in the back of two private properties on 110'h Avenue. The grade of the existing pipe is extremely poor and there is evidence of severe bellying. The existing pipe will be abandoned and the new pipe will be bored under the creek. Total Sanitary Sewer System Program Budget $2,230,000 STORM DRAINAGE SYSTEM PROGRAM The Storm Drainage System Program contains projects to construct, maintain, and improve the storm drainage system in Tigard. The Unified Sewerage Agency of Washington County (USA) regulates the storm drainage system, but Tigard owns, maintains and operates the system within the City limits. Projects are accounted for in the Storm Fund and the Water Quality/Quantity Fund. Storm Sewer Fund The Storm Sewer Fund CIP is supported from storm drainage charges and Systems Development Charges (SDCs). SDC funds must be used for projects designated in the Unified Sewerage Agency (USA) master plan. Water Quality/Quantity Fund Water Quality/Quantity fees are collected by the City on certain development activities in the City. These chiarges, which were instituted by Unified Sewerage Agency (USA), are used to fund of)f'site surface water system improvements and capacity improvements to the storm drainage system. The detailed project listing is attached as Appendix D. The proposed projects for CIP Fiscal Year 2001-02 are as follows: Project Funding Source Amount 118'h Court Erosion Control Storm Sewer $100,000 Memorandum to City Council FY 2001-02 Capital Improvement Program Page 9 of 15 Project Funding Source Amount This is an erosion control project that extends the previously installed improvements further downstream to alleviate the heavy erosion on the side slopes and streambed. The project design is nearing completion and construction is expected to begin this summer. Walnut Street Storm Drainage Storm Sewer $25,000 improvements This project upgrades the inadequate storm drainage system at the east end of the MSTIP 3 project at the Walnut Street/121" Avenue intersection and routes it easterly to an existing culvert crossing Walnut Street. The scope of work includes project design, easement acquisition and installation of storm drain pipes and water quality facility needed for the project. Construction of this project is underway. Last year, the project expended $75,000. The $25,000 is carried over to FY 2001-02 to pay for completion of the work during the coming fiscal year. Storm Drainage Analysis for Washington Storm Sewer $12,000 Square Implementation Plan The Washington Square Implementation Plan development is in progress and extends into FY 2001- 02. These funds are carried over to the new fiscal year to complete the development of the plan. Storm Drainage Major Maintenance Storm Sewer $80,000 Program This program addresses minor storm drainage problems requiring more than normal maintenance effort. One of the projects of this year's program includes erosion control along Fanno Creek's slope at DeAnn Court. Storm Drain Pipe Rehabilitation Storm Sewer $100,000 The City currently has approximately 4,300 feet of storm drain pipes that are under capacity and consist of failing pipe materials. This project will rehabilitate 1,200 feet of existing pipes by methods of pipe bursting or lining. Ann Court Storm Sewer $25,000 Last year's Storm Drainage Major Maintenance Program installed drainage pipes-and catch basins to collect water draining from the surrounding areas on Ann Court. This drainage system connects to an existing 30-inch pipe that has been damaged due to improper installation. This project will replace the existing pipe with new CMP material. Washington Square Storm Runoff Water Quality/Quantity $50,000 Pretreatment This project was initiated in FY 2000-01 to remove pollutants from the Washington Square storm runoff. The funds shown are carried over to complete that portion of the work that overlaps into the new fiscal year. Memorandum to City Council FY 2001 -02 Capital Improvement Program Page 10 of 15 Project Funding Source Amount Summer Lake I Water Quality/Quantity $350,000 The Summer Lake Task Force considered several options for improvements to Summer Lake. The Task Force reported to City Council on March 13, 2001. This funding continues the progress on the project in accordance with Council direction. Wetland Mitigation Monitoring Water Quality/Quantity $3,500 The permit issued in 1999 by DSL requires that the mitigation area be monitored for a period of three years, while the Corps of Engineers requires a five-year monitoring period. This work is required to compensate for the wetland impacts of the Tiedeman and Grant Avenue Bridge Replacement projects. Annual monitoring last year indicated that the survival rate of mitigation plantings was less than 80% as required by the permits. As a result, additional plantings, which included a mix of trees and shrubs along the bank lines, were installed last year to replace the dead ones. This project will continue the monitoring service for the third year. Total Storm Sewer System Program $745,500 CITY FACILI'T'IES SYSTEM PROGRAM The City Facilities System Program contains projects to maintain, improve or expand general purpose city facilities (such as City Hall) or facilities which do not fit into any of the other CIP Programs (such as the Library). Funding for these projects come from the General Fund or from the Facilities Fund. General Fund The General Fund supports CIP projects of a general nature or which serve operations budgeted in the General Fund. The primary source of revenue is property tax. Facilities Fund The Facilities Fund provides funding for major capital projects supporting General Fund programs. The primary sources of revenues for this fund are transfers from the General Fund or donations for specific projects. The project listing for FY 2001-02 and the full 5-year plan are shown in the attached Appendix E. The proposed projects for CIP Fiscal Year 2001-02 are as follows: Project Funding Source Amount Energy Conservation improvement program General $6,900 This project will replace lighting at the Senior Center with energy efficient units. Replace window at the Water Building General $5,000 lunchroom Memorandum to City Council FY 2001 02 Capital Improvement Program Pagc I 1 of 15 Project Funding Source Amount Replace carpet at the Water Building General $12,000 auditorium, lunch room and conference room Replacement of Police Department HVAC General V LV%X'W0 This project was initiated in FY 2000-01 but requires funds to be carried over to FY 2001-02 for completion of the work. Niche HVAC/Police HVAC/City Hall General $252,600 Duct work cleaning at City Hall General $10,000 Duct work cleaning at Police Department General $10,000 Install 500 square feet of acoustical tiles at General $1,500 Police Department ADA public restrooms upgrade at Water General $10,000 Building Replace gutters at Senior Center $2,000 New Library Design and Land Acquisition Facility $750,000 This project involves the design of the new library and land acquisition costs for the new library site. This project is under development. Final project costs will depend on the recommendations of the New Tigard Library Construction Committee. Total City Facilities System Program Budget $1,160,000 WATER SYSTEM PROGRAM The Water System Program contains projects designed to maintain and improve the. Tigard water system. The Tigard water system provides water to portions of the City of Tigard;"the cities of King City and Durham, and an unincorporated area under the jurisdiction of the Tigard Water District. All of these entities are represented on the Intergovernmental Water Board which approves the capital program for the system. Projects are accounted for in the Water Fund, the Water SDC Fund, and the Water CIP Fund. Water Fund The Water Fund is the primary operating and maintenance fund of the water system. Revenues come from water sales and connection fees. This fund supports operations and major capital maintenance and some system improvements not eligible for funding from Systems Development Charges (SDCs). Memorandum to City Council FY 2001 -02 Capital Improvement Program Page 12 of 15 Water SDC Frond The Water SDC Fund accounts for the improvement portion of Systems Development Charges (SDCs) charged to new development. Money in this fund can only be used for improvements to or expansion of the current water system needed to support new customers. Water CIP Fund ' I ti N • 'I'D h d i presently t r Cerved fo r jec to develop . el.,op 1 a ~ 6le Water vu a i:;i., u ^yreS e, r p ~j O e! l a new •ong-tcramn walla supply xor die system. This fund was initially created when the City was exploring the Willamette River as a water supply option. That option is no longer being explored. Money in this fund is therefore being held as a reserve to pay for whatever long-term supply option is ultimately selected. The following are the water system projects proposed for FY 2001-02. The list of projects for the full 5-year program is attached as Appendix F. Project Funding Source Amount Waterline Replacements (SW Walnut Street Water $800,000 between SW 122°d and SW 135th Avenues) This project consists of replacing existing 6-inch and 12-inch cast iron water mains with a new 24-inch ductile iron water main. It also includes 1,000 feet of 16-inch water main that will replace 1,000 feet of fl- inch water line. This project was identified through the 2000 Water Master Plan and was originally scheduled to begin construction in 2003-04. However, Washington County plans to reconstruct this portion of SW Walnut in FY 2001-02 as part of the MSTIP 3 program, requiring the City to schedule the project in FY 2001-02. Meter Replacements Water $40,000 This is the fourth year of a program to replace all 1 1/2-inch and larger meters. The results have shown that changing out the existing meters can increase water revenues by 10%. Replacement of defective or malfunctioning Water $10,000 5/8" x 3/4" and 1" meters Meter lustallatiohs Water $52,500 350 new meter installations are anticipated in FY 2001-02. The average material cost of $150 pet meter is used for budgetary purposes. ~ I Water Service Installations Water $10,000 Beginning in FY 2000-01, new subdivisions and commercial projects that did not require direct taps into City water mains for new water services are required to install their own services. This requirement is standard practice in most cities and water districts and allows the City to focus on routine and preventative maintenance of the water system. The City does install services for a single lot or a single service that requires this direct tap. This budgeted amount should be sufficient to cover the costs of these taps. Memorandum to City Council 1=Y 2001-02 Capital Improvement Program Page 13 of 15 Project Funding Source Amount Regulator Installations Water $20,000 Installation of one additional pressure reducing station may be required on the northern flank of Bull Mountain if additional phases of Hillshire Creek are constructed. Fire Hydrant Installation/Replacement Water $50,000 This is an ongoing program to replace the old style Pacific States fire hydrants with new hydrants. Line Replacements - SW 150th Avenue from Water SDC $171,000 SW Bull Mountain Road to SW Cabernet Street install 1,500 feet of 12-inch water main. The 2000 Water Master Plan identifies the need for a 12-inch distribution main to reinforce fire flows. Pipeline Extensions - 550 foot Reservoir Water SDC $152,000 Supply Feed from Mentor Reservoir site to SW Sunrise Lane In the 2000 Water Master Plan, a new 16-inch transmission main was identified in this area to convey water to the proposed 550-f6ot reservoir location. This- project will install 1,000 feet of 16-inch transmission main. 550 foot Reservoir Supply Feed from SW Water SDC $190,000 Sunrise Lane to proposed Reservoir Site Install 1,000 feet of 20-inch transmission main. The 2000 Water master Plan identifies the need for a new 20-inch transmission main to convey water to the proposed 550-foot reservoir location. Water Main Oversizing Program Water SDC $75,000 This project will pay for oversizing water mains in new developments. Beaverton tntertie - West end of SW Barrows Water CIP $275,000 Road at SW Scholls Ferry to SW 160th Avenue Install 1,400 feet of 16-inch DI, including Tigard's share of the costs to install a master meter vault, pressure reducing station, and telemetry system. This will allow Tigard to receive up to 4.0 MGD from the Joint Water Commission via Beaverton. Aquifer Storage and Recovery (ASR) Phase 2 Water $210,500 Memorandum to City Council FY 2001.02 Capital Improvement Program Page 14 of IS Project Funding Source Amount The City is currently conducting a feasibility study to determine if ASR is a viable solution to meet interim water supply needs. If Phase I of the project finds that the aquifer, in which Well #1 Is situated, is capable of storing excess winter water from Lake Oswego or Bull Run, and that the City can extract that water during the summer, then the City will proceed with Phase 2. Phase 2 will include permitting and obtaining water rights, wellhead modifications, and an ASR pilot test. Total Water System Program Budget $2,056;nnn UNFUNDED PROJECTS The limited amount of funding available for preventative and corrective maintenance has delayed implementation of some of the street system projects originally proposed for FY 2001-02. In addition, the failure of Ballot Measure 34-20 in the November 2000 election means that no funding is available to construct some greatly needed street reconstruction and expansion projects during the next few years. Attached is Appendix G showing the unfunded preventative/corrective maintenance projects, and the major street projects that will riot have adequate funding over the next few years. APPENDICES ■ Appendix A: Street System Program ■ Appendix B: Park System Program ■ Appendix C: Sanitary Sewer System Program ■ Appendix D: Storm Drainage System Program ■ Appendix E: City-Facilities System Program ■ Appendix F: Water System Program ■ Appendix G: Unfunded Projects Appendix H: 2000-01 Capital Improvement Program c: William A. Monahan., City Manager Craig Prosser, Finance Director Ed Wegner, Public Works Director Jim Hendryx, Community Development Director Vannie T. Nguyen, CIP Division Manager IAENG\GUS\2001-02 CIP\2001-02 Capital [nVrovenr_nt Program-City Council.doc Memorandum to City Council FY 2001-02 Capital Improvement Program Page 15 of IS STREET SYSTEM PROGRAM PROJECT City TIF Gas Tax LID Funding Cun.ty;Fnl>ids Underground Federal Funding Total Costs A Ro3C Rf1/~ o6ntY TiF Unty STEP Committed Projects 79th Avenue (Design) $12,000 512,000 Bonita Road Improvements $91,000 591,000 Gaarde Street Improvements Phase 2 (Design, Right of-Way, and Construction) 51,840,000 51,840,000 Burnham Street Reconstruction and Widening (Design and Right-of-Way Acquisition) 5300,000 5300,000 Undergrounding of electrical and other utilities on the MSTIP 3 Project at Walnut and 121 st Avenue $40,000 540,000 69th Avenue LID 550,000 550,000 Dartmouth LID S10,000 ;0000 Total Committed Projects 52,231,000 512,000 560,000 $40,000 52,343,000 FY 2001-02 Committed Projects S2,231,000 S12,000 $60,000 540,000 $2,343,000 Durham Road Signalization $150,000 5150,000 Greenburg Road (Washington Square Drive to Tiedeman Avenue) • Funding for preliminary engineering through the Oregon STIR The $39,913 provides the local matching for the 5310,000 total project cost. $39,913 S270,087 5310,000 121st Avenue and Walnut Street (Design and Rights-of-Way) S250,000 5250,000 Embedded Crosswalk Lights S40,000 140,000 Pavement Mayor Maintenance Program 5130,000 5130,000 Traffic Calming Program 525,000 525,000 County Roadway Maintenance Projects 5100,000 5100,000 Bull Mountain/Roshzk Road Intersection 5100,000 S100,000 Totals for FY 2001-02 S2,670,913 $207,000 560,000 S100,000 $100,000 S40,000 5270,087 53,448,000 FY 2001.02 CAPITAL IMPROVEMENT PROGRAM May 14.2001 APPENDIX A Page A•I STREET SYSTEM PROGRAM PROJECT Clry T1F Gui Tlix II1!'F111iding ;'o`iin `6hd>i Underground Fedeicnl Funding Total Cosa IY r oltaty.W. 1tJd11tY SW FY 2002-03 TIF Reserve for Projects 51,070,000 SI,070,000 Pavement Mayor Maintenance Program 580,000 80000 Pedestrian Improvements S30,000 30000 Traffic Calming Program S25,000 25000 County Roadway Maintenance Projects 550,000 50000 Underground Utility Reserve for Future Projects $80,000 80000 Totals for FY 2002-03 S1,070,000 S135,000 550,000 S80,000 51,335,000 FY 2003-04 TIF Reserve for Projects 52,853,000 52,853,000 Traffic Studies 530,000 30000 Pedestrian Improvements 550,000 50000 Pavement Mayor Maintenance Program 5100,000 100000 Traffic Calming Program S30,000 30000 County Roadway Maintenance Projects S50,000 50000 Underground Utility Reserve for Future Projects 5160,000 160000 Totals fnr FY 20034 52,853,000 5210,000 550,000 $160,000 53,273,000 FY 2004-5 TIF Reserve for Projects 53,453,000 53,453,000 Pedestrian Improvements $30,000 30000 Pavement Mayor Maintenance Prob.,m 5100,000 100000 Traffic Calming Program 530,000 30000 County Roadway Maintenance Projects S50,000 50000 Underground Utility Reserve for Future Projects $240,000 240000 Totals for FY 2004-5 53,453,000 5160,000 550,000 5240,000 53,903,000 FY 2001-02 CAPITAL IMPROVEMENT PROGRAM May 14.2001 APPENDIX A Page A-2 STREET SYSTEM PROGRAM PROJECT City TIF Gas.Tu I:ID`Ftiridin g "trollnty i lnd8. Underground Federal Ftulding Total eons! Itb Conti :TIF Unll MV FY 2005-6 TIF Reserve for Projects S3,953,000 Pedestrian Improvements $30,000 30 53,950000 Pavement Major Maintenance Program 5100,000 000 Traffic Calming Program S30,000 100000 County Roadway Maintenance Projects 30000 Underground Utility Reserve for Future Projects 550,000 5~ Totals for FY 2005.6 53,953,000 S160,000 5320,000 320000 550,000 5320,000 S4,483,000 Note: The City TIF funds will be reimbursed by MSTIP 3 for Walnut Street Phase 2 In accordance with the ICA with Washington County. The reimbursement begins In FY 2002- 03. FY 2001.02 CAPITAL IMPROVEMENT PROGRAM May 14.2001 APPENDIX A Pate w-3 PARKS SYSTEM PROGRAM PROJECT •10ASDA-; : GMas) aces,. rig _x Tree.Fuvd. A-ft ttons Total Committed Project Cook Park Expansion (Phase 1) Parking lot with landscaping $505,991 Infrastructure $64,727 Bunerfly Meadow planting and irrigation $86,026 85th Avenue Emergency Connection $115,020 Total Committed Project $771,764 FY 2001-02 Committed Project $771,764 8771,764 Dog Park $20,000 $20,000 Woodard Park Playground Equipment $25,000 525,000 Park Levy Improvement $10,000 $10,000 Tree Planting $50,000 $50,000 Woodard Park Trail Construction $88,000 $88,000 Fanno Creek Trail Land Acquisition $43,046 $43,046 Fanno Creek Trail Wetland Mitigation $5,000 $5,000 Total Project Costs $821,764 $131,046 $10,000 $50,000 $0 $1,012,810 Note: FY 2002-06 projects are not shown because of the uncertainty of the Parks SDC fee structure and the as yet undetermined costs required for the full Cook Park Expansion. An increase in City Parks SDC's is under consideration. In addition, the feasibility of initiating SDC charges in the Urban Services Area is under discussion with Washington County. Until additional funding is obtained, Cook Park Improvements would most likely be the primary focus of available funding during the next few years. FY 2001.02 CAPITAL IMPROVEMENT PROGRAM APPENDIX B Page B•I Im"El Elm ~NRI~Ai 110fA4 SANITARY SEWER SYSTEM PROGRAM PROJECT Sanitary-Sewer kltnd Committed Projects Bonita Road (at Milton Court) $125,000 Total Committed Projects $125,000 FY 2001-02 Committed Projects $125,000 Sanitary Sewer Major Maintenance $80,000 Neighborhood and Commercial Area Sewer Extensions $2,000,000 110th Avenue (at Derry Dell Creek) $25,000 Total for FY 2001-02 CIP $2,230,000 FY 2002-03 Sanitary Sewer Major Maintenance $80,000 Neighborhood and Commercial Area Sewer Extensions $2,000,000 Totals for FY 2002-03 $2,080,000 2003-04 Sanitary Sewer Major Maintenance $80,000 Neighborhood and Commercial Area Sewer Extensions $2,000,000 Totals for FY 2003-04 $2,080,000 FY 2001-02 CAPITAL IMPROVEMENT PROGRAM APPENDIX C Page C-1 -pp $80,Q00 $1,044,0Q0 FY 2044-QS $7QOL040 sewer Major Maintenance Sanitary and CotnmeECial Area Sewer Extensions . Neighborhood Totals for X044-OS $80,000 SSOO,000 gY 2005-6 aintenanCeea Sewer Extensions $800,000 Sanitary Sewer d C ramercial Ar Neighborhood and 'rows for FY 2005-46 Pagc C•2 AL 1IviPROVE=ENT PROGRAIA FY 2001.02 CApiT v5'TEM PRO STORAI ~~AGE 5 Total Costs S Water:Qua~?ty Fund Sto~cm ewMe eg . pRojF,CT $IOO,ooo Committed Projects $50,000 $100,000 $50,000 $25,000 118th Court Erosion Control $25,000 $12,000 Washington Square pretreatment rovements $187,000 Walnut Street Storm Drainage Imp on Square Plan $12,000 $50,000 Storm Drainage Analysis - Washington $137,000 Implementation Study Total Committed Projects $187,000 $137,000 $50,000 $80,000 FY 2001-02 $100,000 $80,000 $25,000 Committed Projects $100,000 Storm Drainage Major Maintenan cc program $25,000 $350,000 $350,000 Storm Drain Pipe Rehabilitation $3,500 Drain Upgrade $3,500 Ann Court Storm Summer Lake Improvernents Tiedeman Avenue at onitonng ( $743,500 Wetland Mitigation M $403,500 Fanno Creek) $342,004 Total for FY 2001-02 CIP $40,000 $40,000 $60,000 FY 2002-03 $40,000 $60,000 $140,000 Reserve for USA Master Plan lan projects $40,000 $40,000 Reserve for Public Facility 2002.03 5100,000 Storm Drain age Major Maintenance for FY Page D-1 PROGRAIA AppENDL' D FY 2001-02 CAPITAL IMPROVEMEN r STORM DRAINAGE S'YS'TEM PROGRAM PROJC ~,~sur• ,r . FY 2003-04 Reserve for USA Master Plan $80,000 $80,000 Reserve for Public Facility Plan Projects $120,000 $120,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2003-04 $160,000 $80,000 $240,000 FY 2004-05 Reserve for USA Master Plan $120,000 $120,000 Reserve for Public Facility Plan Projects $180,000 $180,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2004-05 $220,000 $120,000 $340,000 FY 2005-06 Reserve for USA Master Plan $160,000 $160,000 Reserve for Public Facility Plan Projects $240,000 $240,000 Storm Drainage Major Maintenance $40,000 $40,000 Totals for FY 2005-06 $280,000 $160,000 $440,000 FY 2001-02 CAPITAL IMPROVEMENT PROGRAM APPENDIX D Page D-2 IES S~~TE PRaGgANI Total Rroiect Cost CITY ~'~,CxL1T FacllityFund s General F~d $6,900 55,000 PROSECT 56,904 ' SS,~p 512,000 FY 20ot-02 5100,000 Im rovement Program oom Consen`ation p uilding 000 $252,600 at the Water B $12> Replace window Auditorium, 5100,004 $10,000 Energy et at Water Building ~ 5252+60p 510,000 Replace carp conference arroams AC System lunchroom and ent HV 510,000 ,1,500 Replacement of police D ACc! Hall 510,000 $10,000 V AC(police H 82,000 Nichc H ~ at City Ha11 ent 51,500 Duct work cleaning at Police Dept' 000 $150,000 feet of acoustical tiles at police $14, S0,pQ0 Duct work cleaning Install 500 square 52,000 $150,000 Department de at W ate, Building 51,160,000 ADD, public restrootns upgm 5150,000 Replace gutter at Seniao Land Acquisition} 10,000 New Library (Design and 2001.02 C1P $1,000,004 Total for Fx $1, 000,000 FY 2002-03 d Land Acquisition) 514,000,000 14ew Library (Design 514,004.000 FY 2003-04 Construction) 5825,000 ( 5825,004 New Library F2004-05 and old Library Buildings Hall Renovation of City Pagc E-1 FY 2005-06 based on needs as Pro3ects will be determined determined to pievious fiscal yew ABpEN~IX, E Y 2UU1-U2 CAPITA( IMPROVEMENT PROGRAM F LL+`G.IF3i ATY U-r]JI.I' P WATER SYSTEM PROGRAM PROJECT Water Water CEP Total Project Cost FY 2001-02 WaterUne Replacements (SW Walnut Street between SW 122nd Avenue and SW 135th Avenue This project consists of replacing existing 6-inch and 12-inch cast iron water mains with a new 24-inch ductile iron water main. It also includes 1,000 feet of 16-inch water main that will replace 1,000 feet of 8-inch water line. This project was identified through the 2000 Water Master Plan and is scheduled to begin construction in 2003.04. However, Washington County plans to reconstruct this portion of SW Walnut in FY 2001.02 as part of the MSTIP 3 program. $800,000 $800,000 Meter Replacements. This is the fourth year of a program to replace all 1 1/2-inch and larger meters. The results have shown that changing out the existing meters can increase water revenues by 10%. S40,000 540,000 Replacement of defective or malfunctioning 5/8" x 3!4" and 1" meters. S10,000 510,000 Meter Installations. 350 new meter installations are anaticipated in FY 2001.02. The average material cost of S 150 per meter is used for budgetary purposes. $52,500 552,500 Water Service Installations. Beginning in FY 2000-01, new subdivisions and commercial projects that did not require direct taps into City water mains for new water services are required to install their own services. This requirement is standard practice in most cities and water districts and allows the City to focus on routine and preventative maintenance of the water system. The City does install services for a single lot or a single service that requires this dir=t tap. This budgeted amount should be sufficient to cover the costs of these taps. S10,000 S i 0,000 Regulator Installations.1-Installation of one additional pressure reducing station may be required on the northern flank of Bull Mountain if additional phases of Hillshire Creek are constructed. $20,000 520,000 FY 2001.02 CAPITAL IMPROVEMENT PROGRAM APPENDIX F Page F.I ~.~.,~,~ransr INKINESS WATER SYSTEM PROGRAM x Wiiter:CIP Total•Froject'Eost :r. wt~<r_::r•SDC PROJECT lacetnent This is an ongoing 550,000 Fire Hydrant instsgattonlRep program to replace the old style Pacific States rue hydrants S50,000 with new hydrants. Bull Line Replscements - SW 150th Avenue from Sl1 00 feet 51711000 Mountain Road to SW Cabernets er Master Plan500 of 12-inch water main. The 2000 S1711000 identifies the need for a 12-inch distribution main 10 reinforce fire flows. pipeline Extensions - 550 foot Rw Sunrise Lala - (n tall from Mentor Reservoir site to S 1500 feet of 16-tncb transmisslon mon in the w2000 all identified water 5152,000 Master plan, a new lb-inch transnti io 550 foot 5152,000 in this area to convey water to the Proposed reservoir location. Feed from SW Sunrise Lane to 550 foot Reservoir Supply 000 feet of 20-inch proposed Reservoir Site- In Wates master plan identifies 5190,000 transmission main. The 2000 onvey $1901000 mission main to the treed for a new 0 550 foot reservoir location. water to the proposed ro •ct will pay 5751000 water Main Overaiadng Program - This p for oversizing water mains in new developments. Beaverton lcterttet West t Oth Av nue.rlnstall 11,400 feet SW Scbotts Ferry Ti srd's share of the costs to install of 16-inch D!, including g , pressure reducing station. and talerrt=~ $275,000 $275,000 a master meter vault system. This will allow Tigard to receive up to 4.0 MGD from the Joint Wstere Commission ia PBeaverton' hase 2. The City is Aquifer Storage and Recovery currently conducting a feasibility study to determine if ASR is a viable solution to meet interim water supply needs. If Phase 1 of the project finds that the aqui[er, in which Well fRi able of Storing excess winter water from is situated, is cap can extract that Lake Oswego or Bull Run, and that the City pro water during the summer, ceed with $210,500 $210,500 then the City water phase 2. Phase 2 will include permitting and obtaining Pilot test. 5485,500 $2,056,000 reights, wellhead modifications, and an ASR 5982,500 S588,000 Totals for FY 2001-02 Page F•2 APPENM F FY 2UU1•U2 CAPITAL IMPROVcMHNT PF.oGitAM ~;~~ilJ,l1 Y 51: tUl' ATEE SYSTEMIMQGRAM I~o~t ..T w ~ mglYro~~... . f t~ PROJECT S675,000 575,000 S7.5,000 FY 2002.03 5715,000 mentor Pump Station Water Main Oversizing Prog~n AS.. Study Phase 3 Totals for FY 2002-03 3 S1,a00 000 FY 2003-04 2,0 million 5319,200 avoir, capacity 575,000 over two fisc+lW 11 Consnltction of 550•foot ra t from S gallons (to be constructed W and funded Sttee Water Main lnstallstion (S Sl,,794,200 Blvd to SW Main Streel) water Main Ovenuing Program for FY 2003.04 S11400,000 Totals S75,000 S1,415,000 FY 2004-05 Construction 550•Foot Rcsn"/0'. Water main Ovasiringptto g Totals for FY 2004-05 S380,000 575,000 S1050,000 51,505,000 FY 2005-0b East SSO•foot Reservoir Supply reed W st s Main Overstzing Program 2005-06 -transfer Pump Station Totals for FY Psgef•3 , APPEND X F FY 2001.02 t.A41TAl. iMPROVEMRNT PROGRAM UNFUNDED PROJECTS STREET SYSTEM PROGRAM Gas Tax Projects 7-he following is a brief description of the unfunded Street System projects considered for Gas Tax Funding in FY 2001-02. • Pavement Major Maintenance Program (PRIMP) - This is a program $120,000 of corrective and preventive maintenance on all paved streets in Tigard. It addresses those streets that can still benefit from corrective or preventative action. Streets that need action but are unfunded for FY 2001-02 include Johnson Street (Grant Avenue to Hwy 99), North Dakota Street (200 feet from the bridge to Tiedeman Avenue), North Dakota Street (Scholls Ferry Road to Springwood Drive), and Meadow Street (Tiedeman Avenue to end). Streets proposed to receive slurry seals during 2001-02 fiscal year but are not funded include Manzanita Court (12151 Avenue to end), Merestone Court (12151 Avenue to end), and Sandburg Street (the last 900 feet of street). Other streets are also in need of preventative and corrective maintenance, but were not proposed for FY 2001-02 because of the limitations in funding. • North Dakota Street (Greenburg Road and 95th Avenue) - The $120,000 existing pavement on North Dakota Street between Greenburg Road and 95` Avenue is in need of reconstruction. The pavement surface is drastically damaged and not qualified for pavement overlay. This project will reconstruct the existing aggregate base and AC pavement, install curb and gutter for proper drainage and construct sidewalk on both sides of the street. • Walnut Terrace (691h to 65th Avenue) - This project will provide AC $60,000 pavement to the existing gravel road and install curbs and gutters on the street to provide efficient drainage flow for the area. Design and construction of this project will be combined with the Walnut Terrace Drainage Improvement project. • 98`'' Avenue (Greenburg Road to Pihas Court) - This project will $220,000 acquire right-of-way and widen approximately 750 feet of 98'`' Avenue on the west side of the street, construct curb and sidewalk and connect to an existing sidewalk on 98"' Avenue at Pihas Court. APPENDIX G Unfunded Street System Projects Page ! of 2 N =IN Minor drainage improvements are also included in the project. Funding for improvements on the east side of the street will be proposed in FY 2002-03. :!~!aY!eleaf Street (east of 72"d Avenue) - This project will widen the $65,000 existing pavement on the north side of Mapleleaf Street to the standard width of a typical local street and extend the existing curb and sidewalk to 72"d Avenue. Totals $585;000 The following unfunded projects. are the major reconstruction and widening projects that are needed to accommodate the existing and future traffic on the City's major and minor collector streets: Street Major Reconstruction and Expansion Projects Category Project Project Cost Major Collectors Gaarde Street - 99W to 121 st Avenue (needed to complete the $1,300,000 project) 121st Avenue - Walnut to North Dakota $2,030,000 Walnut Street - Tiedeman to 121 st $4,990,000 121 st Avenue - Gaarde to Walnut $3,760,000 Burnham Street - Main to Hall $1,570,000 Tiedeman Ave. - Greenburg to Tigard St. $860,000 Minor Collectors Fonner Street - Walnut to 115th Avenue $1,570,000 Tigard Street - Main to Tiedeman (south side) $990,000 Commercial Street (North side, Main St. to Lincoln St.) $460,000 Totals $17,5:)ogoOO APPENDIX G Unfunded Street System Projects Page 2 of 2 TUALATIN Riverkeepers 16507 SW Roy Rogers Rd. Sherwood, OR 97140 (503) 590-5813 • fax: (S03) S90-6702 Y www.tualatinriverkeepers.org ernail: info@tualatinriverkeepers.org RECEIV RECEIVED C,n,r June 11, 2002 Tigard City Council JUN 1 1 JUN 11 2002 13125 SW Hall Blvd Adm1n1str-L._ . AdMinistration Tigard, OR 97123 Testimony for Public hearing on 2002-2003 Capital Improvement Projects Budget Dear Council, The Tualatin Riverkeepers are a citizen-based organization working to protect and restore the Tualatin River system. We currently have over 600 members, with a large portion of them living in the City of Tigard. We have partnered with the City of Tigard often on projects including the Cook Park Master Plan, A Paddler's Guide to the Lower Tualatin River, and various clean-up and restoration projects. We offer the following comments on the proposed Capital Improvement Projects (CIP) budget. Wall Street LID We request that the Wall Street extension project be removed from the Capital Improvement Budget. The Wall Street extension would have severe and unnecessary impacts on Fanno Creek, wetlands, and habitat for sensitive species, which could be avoided by alternative road improvement projects. The Wall Street extension project is contrary to the Fanno Creek Watershed Management Plan, Metro Greenspaces acquisition priorities, the Fanno Creek Trail Plan and ODOT Railroad Crossing Policy. The Wall Street Project creates a new Tee-intersection on Hall Blvd. Part of the problem with traffic circulation is caused by a misaligned intersection at Hall/Hunziker/Scoffins. Rather than build another misaligned intersection, we suggest that the City first fix the existing misaligned intersection. For east-west circulation the Tigard Transportation System Plan recommends the widening of Carmen Drive or Bonita Road. Either of these alternatives would have less impact on wetlands and Fanno Creek than the Wall Street extension. On page 8-39, the TSP recommends against the Wall Street extension to solve this problem because of location, wetland impacts, and the railroad tracks. For north-south circulation the Tigard Transportation Plan and the Regional Transportation plan recommend the widening of Hall Blvd. We feel that this would be a better alternative, particularly if the Hall Street Bridge was replaced with a longer higher bridge that would accommodate high flows on Fanno Creek, passage of wildlife, and The Tualatin Riverkcepers is a community-based organization working to protect and restore Oregon's Tualatin River system. The Tualatin Riverkeepers builds watershed stewardship through public education, access to nature, citizen involvement and advocacy. pedestrian passage on the Fanno Creek trail. The Fanno Creek Watershed Plan recommends the replacement of the Hall Blvd. Bridge as a high priority project. For industrial zoned land on the east side of the railroad tracks, we recommend that access come from Hunziker rather than Hall Blvd. This avoids crossing Fanno Creek and the railroad tracks. Crossing the railroad tracks can and should be avoided for safety reasons. According tv utc 2nVirOnmentai asscssmc-+ pe jl o-ed jvr the C.^..^.mcommuter rail project, rail traffic on these tracks are expected to increase from less than ten trains per day currently to thirty trains per day when the commuter rail is in operation. Greenspaces Funding for greenspace acquisition in 2002-2003 and beyond is inadequate. Without adequate funding, the City is missing opportunities to leverage funds from public and private partners to acquire greenspaces within the City of Tigard. The Tigard Visioning Survey shows that Tigard's Citizens support policies that preserve open space over policies that accommodate development by a margin of 86% to 14%. The City needs to have funds available to respond as targeted greenspace property comes on the market. As the park property tax levy is no longer in existence, and Metro Greenspaces are being depleted, we suggest that the time has come for a local Tigard Greenspaces Levy. We ask the City to work with Metro and other partners to acquire wetlands, forests, and floodplains along Fanno Creek for greenspace. The Fanno Creek Watershed Management Plan recommends that the stretch of Fanno Creek from Hall Blvd to Bonita Road be protected from development. Metro has placed a high priority on acquisition of land along this stretch of Fanno Creek including the Fields property slated for the Wall Street extension. The City should abandon the Wall Street extension quickly, while Metro still has greenspace acquisition funds available. Acquisition of the Senn Property on the North Fork of Ash Creek has not occurred because Tigard cannot come up with a share of funds. Over half of the purchase price for the Senn Property was raised by partners, including $30,000 raised by private citizens in the neighborhood. This is just one example of Tigard's Citizens' willingness to pay for greenspaces. We strongly suggest that approximately $100,000 for Tigard's share of funds for acquisition of the Senn Property be included in the 2002-2003 CIP budget. Acquisition of this site should be the highest priority. For years, local citizens have been working with land trusts to acquire the 4-acre Gage Grove property as public greenspace. The Gage Grove is located in an area of Tigard presently underserved by open space as identified in the 1999 Park System Master Plan. The Trust for Public Land has been working to facilitate the acquisition of this property. We suggest that the City put a contribution to the estimated $600,000 cost to preserve the Gage property in the 2002-2003 CIP budget. The Trust for Public Land is holding two sites on Bull Mountain for greenspaces. The Stanley Trust property to Complete Cache Creek Park is identified as a priority in the 1999 Park System Master Plan, and should be included in the CIP budget. The Conklin Property on the summit of Bull Mountain is identified as a potential community park site in the. 1999 Tigard Park System Master Plan. We suggest that funds be allocated in CIP budgets future years for the acquisition of this site in anticipation of the annexation of gull Mountain. Green Streets There appears to be no funding in the CIP budget for upgrading Tigard Streets for stormwater management and infiltration improvements in accordance with the Metro Green Streets Manual. We request that such improvements be included in the CIP budget for 2002-2003 and beyond. Summer Lake We are pleased to see funds for monitoring of Summer Lake in the 2002-2003 CIP budget. We are a little concerned that the $490,000 budgeted for the Summer Lake Master Plan in 2003-2004 may not be adequate for all the improvements planned for the park, particularly the restoration of Summer Creek to a free-flowing natural stream that accommodates fish passage and water quality improvements. Thank you for the opportunity to comment on the proposed CIP budget. Sincerely, Brian egener Chair, Citizen Action Committee Tualatin Riverkeepers AGENDA ITEM It FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION AUTHORIZING A FIVE-YEAR INTERFUND LOAN FROM THE GENERAL FUND TO THE GAS TAX FUND FOR FINANCING OF THE CITY'S SHARE OF THE 69TH AVENUE LOCAL ROPROVEMENT DISTRICT (LID) PREPARED BY:-Craig Prosser DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council approve a resolution authorizing a five-year loan from the General Fund to the Gas Tax Fund for funding of the City's portion (including funding for the Peirce property recover) for the 69th Avenue LID. STAFF RECOMMENDATION Staff recommends the approval of the attached resolution. INFORMATION SUMMARY The City Council on March 26, approved Ordinance No. 02-16 approving the final assessment for the 69 h Avenue LID. That action reduced the final assessments on two properties in the amount of $32,256. The City also originally committed to support a portion of the right-of-way acquisition costs for this project. The final cost for the City's portion for the right-of-way acquisition has been calculated to be a total of $260,657. The City Council recently decided that these costs should be supported by gas tax revenues. This will maintain the nexus between gas tax funds being used for street and road projects. At the same time, the Council also decided that financing for the expected collections from the Peirce property recovery in the amount of $105,000 would also come from gas tax revenues. In order for this to be accomplished, the Council agreed that the City's General Fund should loan the Gas Tax Fund the $397,861 needed for cash flow purposes to fund the capital costs associated with the LID. State law allows local jurisdictions to loan money from one fluid to another for capital purposes for up to five years from the date it was borrowed. The law also stipulates that the loan must be authorized by an official resolution or ordinance. The resolution or ordinance must state the need for the loan, identify funds involved, and provide a schedule of payments for the repayment of the loan. Interest must also be charged on the loan at either the local government investment pool rate or at a rate determined by the governing board. This resolution authorizes a five-year loan for this purpose. In addition, the first repayment has been included in the FY 2002-03 Proposed Budget. OTHER ALTERNATIVES CONSIDERED Other financing options were reviewed in a memo from Craig Prosser and Gus Duenas in a memo to the City Council dated February 22, 2002. VISION TASK FORCE GOAL AND ACTION COMN =E STRATEGY N/A ATTACHMENT LIST Resolution authorizing interfund loan. FISCAL NOTES The loan of $397,861 will be paid back to the General Fund over five years with interest at a rate tied to the earnings rate on the City's investment pool. MUM AGENDA ITEM No. 6 Date: June 11, 2002 PUBLIC HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: lawk uonsider a Resolution APft City t; e rt i fy i nP-A that the U Provides Qualifying State Shared Revenues Due to Time Constraints City Council May Impose A Time Limit on Testimony 1AADWGREER\CITY COUNCIUCCSIGNUPIPH TESTMNY STATE SHARED REVENUES.DOC AGENDA ITEM No. f PLEASE PRINT _proponent - (Speaking In Favor Opponent - S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # FOR AGENDA OF June 11 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A FSOLUTION CERTIFYING MAT THE CITY OF TIGARD PRQYD-ES SERVICES QUAT 7Ti'YING FiO STATE SHARFT2 REVENUES PREPARED BY: Craig Prosser DEPT HEAD OK ~ CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve a resolution certifying that it provides certain services making it eligible to receive state shared revenues? STAFF RECOMMENDATION Staff recommends approval of the attached resolution. INFORMATION SUNTMARY The City has estimated the receipt of the following state shared revenues: FY 2002-03 FY 2001-02 Cigarette Tax $ 85,800 $ 79,689 Liquor Tax $ 371,065 $ 329,013 State Gas Tax $1,610,201 $ 1,691,472 The state requires the City to certify its eligibility to receive these revenues by stating that it provides more than four of the services listed in ORS 221.760. The City does provide a sufficient number of required services and is therefore eligible for these services. Approval of the attached resolution will meet the state requirement of certification. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. Al TACHMENT LIST Certifying resolution FISCAL NOTES Approval of the resolution would secure $456,865 of revenue for the General Fund and $1,610,201 for the Gas Tax Fund. AGENDA ITEM No. 7 Date: June 11, 2002 LIC TESTIMONY SIGN=UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: i der C nor& S10, rueclaring -fta the H O"m ection to Receive State Revenues Due to Time Constraints City Council May Impose A Time Limit on Testimony 1:\NDM\GREER\CITY COUNCIL\CCSIGNUP\PH TESTMNY RECEIVE STATE REVENUESAOC AGENDA ITEM No. 7 PLEASE PRINT Pro onent - (Speaking In Favor O onent - S eakin Against) Neutral Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. AGENDA ITEM # 1 _ FOR AGENDA OF June 11, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUEIAGENDA TITLE AN ORDINANCE DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUES PREPARED BY:-Craig Prosser DEPT HEAD OK r CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council approve an ordinance declaring the City's election to receive state revenue sharing funds. STAFF RECOMMENDATION Staff recommends the approval of the attached ordinance. INFORMATION SUMMARY The City has estimated the receipt of $208,887 of state revenue sharing in the FY 2002-03 budget. Such funds are available from the state for those cities that meet the requirements. The requirements include a public hearing before the Budget Committee and a public hearing before the City Council. The hearing before 'the Budget Committee was held May 20, 2002. Approval of the attached ordinance will meet the state requirements for the City's election to receive these funds. OTHER ALTERNATIVES CONSIDERED Not accept the revenues from the State of Oregon. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Acceptance of these revenues will assist in funding City goals and strategies. ATTACHMENT LIST Ordinance declaring City election to receive state revenue sharing funds. FISCAL NOTES Approval of the ordinance would secure $208,887 of revenue for the General Fund. e , AGENDA ITEM No. 8 Date: June '11, 2002 PUBLI(C' HEARING TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: consider a Resolution V 9 ts 9 dowfttino" Making Appropriations, Declaring the Valorem Tax Levy and Classifying Levy as Provided 310.060(2) for Fiscal Year 2002=2003 Cue to Time Constraints City Council May Impose A Time Limit on Testimony 11ADKGREERICITY COUNCILICCSIGNUPIPH TESTMNY APODTING BUDGET.DOC 11=111 In AGENDA ITEM No. 8 PLEASE PRINT Pro onent - S eakin In Favor O onent - S eakin Against) Neutral Name, Address & Pho a No. Name, Address & Phone No. Name, Address & Phone No. c--'D3 `I3-3M ~,~nS~ C~ioa•~ tbo) Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. W~ a AGENDA ITEM # FOR AGENDA OF June 11.2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE A RESOLUTION OF THE CITY OF TIGARD ADOPTING THE BUDGET. MAKING APPROPRIATIONS. DECLARING THE VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2002-03 PREPARED BY: Craig Prosser DEPT HEAD OK . 14AO- CITY MGR OK um_ftll ISSUE BEFORE THE COUNCIL Oregon Local Budget Law requires that a budget for the following fiscal year be adopted by the City Council prior to July 1, after approval by the Budget Committee and after a public hearing has been held before the City Council. STAFF RECOMMENDATION Staff recommends adoption of the FY 2002-03 Budget. INFORMATION SUNIlVIARY The Tigard Budget Committee (comprised of the City Council plus five citizens) held three meetings on the City Manager's Proposed FY 2002-03 Budget in May 2002. On May 20, the Budget Committee approved the Proposed Budget with amendments and forwarded the Budget to the City Council for adoption. Oregon Local Budget Law gives the governing body of the jurisdiction authority to make certain changes in the Approved Budget prior to Adoption. The City Council may adjust resources or expenditures up or down as long as the increase in a fund does not exceed 10% of the fund total. No adjustments to the Approved Budget have been proposed. Attached is a memorandum from City Engineer Gus Duenas explaining the proposed Wall Street Local Improvement District in the FY 2002-03 Capital Improvement Program (CIP) Budget. The CIP is included in the proposed budget. The total FY 2002-03 City of Tigard Budget will be $66,911,792. OTHER ALTERNATIVES CONSIDERED Since no amendments have been proposed, no other alternatives are being considered. By Oregon law, the FY 2002-03 Budget must be adopted by the City Council prior to July 1, 2002. VISION TASK FORCL9 GOAL AND ACTION CQMMITTEE STRATEGY The Proposed Budget reflects the Vision Task Force Goals. ATTACHMENT LIST Memorandum from City Engineer Gus Duenas Regarding the Proposed Wall Street Local Improvement District Resolution Adopting Budget Exhibit A (Schedule of Appropriations) FISCAL NOTES The Approved Budget includes total appropriations of $66,911,792. The resolution also levies general property taxes at the City's permanent rate of $2.5131 per thousand and levies general obligation debt service property taxes in the amount of $1,403,586. NTIG333\USR\DEPTS\ADM\PACKET'02\20020811\08 BUDGET AIS.DOC CITY OF TIGA.RD Engineering Department Shaping A Better Community MEMORANDUM CITY OF TIGARD 13125 SW Hall Blvd. Tigard, OR 97223 Phone 503-639-4171 Fax: 503-624-0752 TO: Mayor and City Councilors Bill Monahan, City Manager FROM: Gus Duenas City Engineer DATE: June 3, 2002 SUBJECT: Proposed Wall Street LID in the FY 2002-03 CIP Budget The design and construction of Wall Street from Hall Boulevard to Hunziker Street is proposed for funding through formation of a local improvement district (LID) supplemented by Traffic Impact Fee funding for engineering design and construction management. The Preliminary Evaluation Report for the proposed LID was presented to City Council on January 22, 2002. By Resolution No. 02-11, City Council directed the preparation of the Preliminary Engineer's Report, as the next step in the process to determine if the LID should be formed. The Preliminary Engineer's Report will examine all relevant aspects of the project, including environmental issues, the railroad crossing, the removal of the spur track adjacent to the existing Wall Street, and the connection of Wall Street to Hall Boulevard. We will be selecting the engineering consultant to perform this work in the next two months. To adequately address the various issues in a level of detail sufficient for permit applications and agency reviews, approximately 50% of the project design would have to be completed. The entire process including consultant selection and preparation of the Preliminary Engineer's Report will take 10 to 12 months to complete. We anticipate submittal of the report to Council in March or April of 2003. After reviewing the Preliminary Engineer's Report, Council could end the project or direct the formation of the local improvement district to construct the project. An amount of $2,000,000 has been included in the FY 2002-03 CIP Budget. The Traffic Impact Fee provides $300,000 for engineering design costs. Partial right-of-way (ROW) acquisition is estimated at $900,000 for the fiscal year. The sum of $800,000 is provided for initiating construction on the project. The FY 2002-03 CIP Budget is scheduled for Council consideration on June 11, 2002. The entire amount of $2,000,000 is included under the Wall Street LID/CIP Fund. This amount is included in the FY 2002-03 CIP Budget to ensure that the funding mechanism is available should Council decide to move forward with the LID formation. If the Council decision is to terminate the project, the revenue from the LID would not be available and the only expenses would be the costs involved in preparation of the Preliminary Engineer's Report. This information is provided to you because of the numerous email messages and letters that we have received objecting to the anticipated environmental impacts of the proposed project. These messages are apparently part of an organized campaign by the Tualatin Riverkeepers and other related organizations to stop the proposed project. Representatives from these organizations may be present to speak against the proposed Wall Street LID Project at the June 11, 2002 Council meeting. Attached are the messages and letters we have received to date. Also attached is a copy of the standard response I prepared, which is now being used to respond to these messages as we receive them. Attachments c: Craig Prosser Jim Hendryx Vannie Nguyen I:\Eng\Gus\Memorandums\Memo to Council Regarding Wall Street and the CIP Budget.doc Memo to Council Regarding Wall Street and the CIP Budget Page 2 of 2 0 Revised Response to Emails/Letters Regarding the Proposed Wall Street LID We received your email message/letter regarding the proposed Wall Street Local Improvement District (LID). The City's LID ordinance allows for design and construction of improvements through formation of an LID with the benefited property owners sharing the cost of those improvements. The proposed project is on the City's Transportation System Plan and would relieve traffic congestion on Hall Boulevard and 72°d Avenue. In addition, it would allow for the development of interior properties currently without access. Before an LID is formed to construct the improvements, a Preliminary Engineer's Report must be prepared to examine in detail the feasibility of the improvements. Council has directed the preparation of a Preliminary Engineer's Report for the proposed project. The preparation of this report would require evaluation of environmental and other concerns in determining the feasibility of constructing the proposed project. Thank you for expressing your concerns regarding the project. They will be considered in the overall evaluation of the feasibility of this project. There will be opportunities for input into the process as the proposed project proceeds through the LID formation process. Council meeting agendas are posted on the City's web page at www.ci.tigard.onus. Please check the Council agendas periodically for any future discussions regarding this proposed LID project. Gus Duenas - RE: Soo Wall Street Extension Pa e 1 From: <SGRollins@aoi.com> To: <mayor@ci.tigard.or.us> Date: 5/1102 4:42PM Subject: RE: Stop Wall Street Extension Hello, Mayor Jim: I'm Sharon Rollins, an active member of Tualatin Riverkeepers as well as of Tigard United Methodist (I frequently sit right behind you and Carolyn in worship). I've been a stream monitor and site restoration manager for our own little Derry Dell Creek, located in the middle of the Genesis development off of 115th and right behind my house, for several years. Derry Dell flows into Fanno Creek along the west margin of Woodard Park, and thus my interest has long been in maintaining the health of the entire Fanno corridor as it I meanders through Tigard. I certainly agree that a larger and more up-to-date 'ibrary is a necessity for Tigard and its citizens. I am extremely concerned, though, that none of the advertising for the library bond issue mentions the linked proposal to extend SW Wall Street along the new library site, across the Fanno Creek floodplain as well as the creek itself, creating a collector street connecting to SW Hunziker. The proposed Wall Street crossing over Fanno Creek and its floodplain is a bad idea, not completely thought through by a city which prides itself in being environmentally sensitive. Destruction of a habitat that supports endangered Red-Legged frogs, sensitive Western pond turtles and Painted turtles, Pileated woodpeckers, and many other native vertebrates, as well as a host of invertebrates necessary for the return of a healthy fish population, will be the result of this project. There simply is no excuse for another example of human-centered habitat destruction within the boundaries of the City of Tigard. Fanno Creek is clearly valued by the citizens of this city, and I am a prime example of a citizen who cares about maintaining this small piece of natural habitat. Rather than pushing this project through, why not work to acquire this entire site, and then maintain it for its habitat value? This would be a marvelous site for family interpretive activities and access to a natural environment. Have you visited the incredible Tualatin Hills Nature Park? Why couldn't Tigard have its own Nature Park, smaller in scope but just as important in its contribution to our city as Tualatin Hills Nature Park is to Beaverton? I do realize that as mayor you are simply one voice in the entire city government, but yours is a very strong voice and one that could be heard above the din of development. Please consider making a strong statement to stop the Wall Street crossingl i Yours in concern for nature, i Sharon Rollins r Page 1 of I FYI and for the information that Gus Duenas Is tracking.... I received a telephone call today from Dorothy Gage. Ms. Gage wanted to leave a message for the Mayor advising that she is opposed to the Wall Street Crossing. She thinks this land should be acquired for preservation of wildlife habitat. Cathy Cathy Wheatley, 639-4171 Ext. 309 Cathy(Mci.tigard.or. us file://C:\WINDOWS\'fEMP\GW)00002.HTM 6/3/02 Gus Duenas - WallStreetExt-TigardMaKo 46c Pa e 1 Pat Russell 16358 SE Hearthwood Drive Clackamas, Oregon 97015 Home: (503) 656-9681 EMAIL addresses: Pat: a=svrose@earthlink.net A note from Pat's Desk May 30, 2002 Transmittal VIA EMAIL Mayor Jim Griffith Tigard City Council 13125 SW Hall Blvd. Tigard, OR 97123 RE: FY 2002-03 CIP Budget Appropriation Proposal Wall Street Extension LID Dear Mayor and City Council Members, It has been brought to my attention that with the purchase of property for the new library complex on Hall ` Blvd., just north of McDonald, you have entered into an agreement or stipulation with the property owner to consider the formation and construction of the Wall Extension LID to serve the remainder of the owner's industrial property on the east side of Fanno Creek. This new road extension would connect Hall Blvd. with Hunsaker Rd.-thereby creating an alternative transportation link in the congested Triangle. On the surface such road planning does not sound out of order. However, knowing that the road would cross a regionally significant wetland and fish-bearing stream, Fanno Creek, and cross a R/R line that will serve the Commuter Rail, I encourage you to think again about the merit of this proposal, balanced with the issues of resource protection and community/regional livability. I understand that Metro has also been actively attempting purchase of the wetland areas. The city is also actively pursuing federal Community Development Block Grant funding to complete greenway improvements south of here that would provide a stronger integration of recreation, open space links with the voter-approved library site. I believe that you have met your commitment of considering the property owner's request by placing the matter in the CIP Budget process and have even ordered the City Engineer's Report-the intermediate step in forming an LID. However, the evidence overwhelmingly indicates that this extension is premature to help solve project traffic congestion (there are other, better alternatives) and benefits a property to the loss of the community and region. It appears clear that the property owner's desire to develop the remainder property for industrial purposes can be accommodated with access solutions to the east of Fanno Creek. Therefore, the council has the opportunity and should determine not to go forward with the LID. One t I action to discourage the arrangement is to remove the project from the CIP budget, with the exception of cost associated with completing the committed engincerin i I was very involved on behalf of my former neighborhood association committee in the city of Beaverton (Five Oaks/Triple Creek) with the inpudrevicw of Beave ton's Transportation System Plan (TSP) to address neighborhood livability. l knew from meeting rtensively with Beaverton city staff that Tigard's, Beaverton's and Wa. Co.' planning consultant, MKS , completed a reputable analysis of future traffic needs of the Westside and that last minute chat ges often occur for political reasons. The Wall Street Extension is a very minor transportation issue and Hill not solve Tigard's traffic woes in the Triangle. Therefore, the Gus Duettas - WaIlStreetExt-Ti ardMa or.doc Pa e 2 city has a number options to consider. During the transportation plan discussions at the local and regional level, stream crossings became one of the most important issues debated back and forth. However, I think everyone agreed during the Metro Title 3 program development that utility and road crossings represented one of the most significant impact elements in riparian habitats. The unanimous conclusion was to avoid riparian (fish bearing stream) crossings wherever possible. I have advocated that if a utility or road must be within a riparian area, it should be located OUTSIDE the I00-year flood and be completely bridged across the 100 year flood-preferably the 500 year flood. An example of ignoring this concept can be seen in Washington County at the new Baseline Bridge crossing of Beaverton Creek (at 209" Avenue). Here public access under the bridge is not afforded outside the 100 year flood. Therefore it is not usable during the inclement months. This county compromise was reached in view of the functional significance of Baseline Road as a regional collector. Had this crossing been a local street, I believe more consideration would have given to protecting the riparian environment. There are many cases in Tigard where this balance must be addressed constantly. I believe that riparian protection has been delegated to a secondary importance. This is one of the many reasons why the federal Endangered Species Act is staring us in the face. The least impacting improvement over Fanno Creek if Wall Street is extended, as desired by the property owner, is to fully bridge the structure over the 100 year floodplain. I don't know if this alternative is being engineered and costed out, but it should. It should include regional trail pedestrian accessibility under the bridge, entirely out of the 100 year floodplain (including 1996 elevations). Regional transportation planning policies require a complete examination of full multi-modal needs. There are other alternatives to meet the city's transportation and economic development needs in this area, which have been outlined by other parties more knowledgeable of the Tigard environs than I. We are all neighbors and all strive to do the neighborly act. Please remove the budget item for the LID and initiate alternative access planning, if the owner is ready to develop the land. Should alternatives to address transportation needs in the area fail, this project can always be revisited. If Metro is pursuing purchase of the riparian area, it does not make sense to drive up the land price to unduly benefit the property owner. Again, if the engineering addresses bridging the entire 100 year floodplain (96 flood) and providing regional pedestrian access under the bridge outside the 100 year flood elevation, then the project cost might reflect the true value of preserving the regionally significant riparian environs, and the city will find that the LID is not justifiable. Although some might argue that Metro has agreed that developed floodplains are to be evaluated with a secondary rating, the intrinsic value of Fanno Creek in this area far outweighs the economic value a local street improvement, crossing a significant, fish-bearing stream-when other alternatives are available. Sincerely, Pat Russell Member of Metro's Committee for Citizen Involvement, District #4 i Former Board Member, Beaverton's Five Oaks -Triple Creek Neighborhood Association Committee i CC: Susan McLain, Metro Councilor, District 4 i Carl Hosticka, Metro Councilor, District 3 Brian Wegener i !1 I Page 1 of 1 We received your email message regarding the proposed Wall Street Local Improvement District (LID). The City's LID ordinance allows for design and construction of improvements through formation of an LID with the benefitted property owners sharing the cost of those improvements. The proposed project is on the City's Transportation System Plan and would relieve traffic congestion on Hall Boulevard and 72nd Avenue. In addition, it would allow for the development of interior properties currently without access. Before an LID is formed to construct the improvements, a Preliminary Engineer's Report must be prepared to examine in detail the feasibility of the improvements. Council has directed the preparation of a Preliminary Engineer's Report for the proposed project. The preparation of this report would require evaluation of environmental and other concerns in determining the feasibility of constructing the proposed project. Thank you for expressing your concerns regarding the project. They will be considered in the overall evaluation of the feasibility of this project. There wili be opportunities for input into the process as the proposed project proceeds through the LID formation process. Council meeting agendas are posted on the City's web page at www.ci.tigard.or.us. Please check the Council agendas periodically for any future discussions regarding this proposed LID project. Cathy Wheatley, 639-4171 Ext. 309 cathy(fti.tigard.or. us "Greg Schifsky" <gregsch@hevanet.com> 05/30/02 06:01 PM Dear Mayor Griffith, Concerns abour the Wall Street improvements(?) that 1'd like to raise are: 1. Flooding 2. Water Quality, improved or injured? 3. Safety of the public, autos, pedestrians. The downtown Portland light rail interurban rail line plunges through neighborhoods and businesses and there are an awful lot of blind spots on that line. Busses would have been a better choice of connecting NW Portland to downtown Portland. New composite material buses, lightweight, quiet, hybrid types are available and can use existing streets. My main focus is environmental: Fanno Creek is in trouble and surrounding real estate is also threatened if Fanno Creek cannot accomplish what mother nature intends: Every Once in Awhile a flood occurs. Greg Schifsky 4131 SW Lee St. Portland chairperson Bridlemile Creek Stewards(We feed Fanno Creek neighborhood water from our creeks) I ~i i i r file:HC:\WINDOWS\TEMP\GW)00002.HTM 6/3/02 Page 1 of 1 Dear Mayor Griffith: Please stop the Wall Street Extension and concentrate on open space protection rather than accommodating new development. Thank you for your consideration, Ralph Truitt 7912 SW Ashford Street Tigard, OR 97224 file://C:\WINDOWS\TEMP\GW}00003.HTM 6/3/02 Page 1 of 1 Dear Mr. Mayor, This letter is to voice our dismay over the City's proposal to extend Wall Street and create yet another road crossing over the Fanno Creek Wetlands. We have lived on a tributary of Fanno Creek for over 15 years and have participated in, and witnessed how the cummunity has pulled together in cleaning up the creek and protecting the remaining wetlands. From it's monthly newsletter, it's been my impression that the city government has been an active supporter of those activities. To hear of this proposal is disturbing to say the least. Not only does this strike me as a betrayal of the citizens' efforts and wishes, it appears questionable from a legal perspective, as well. The wetland is home to a number of sensitive species, the western pond turtle on the verge of being listed as critically threatened. While getting on and off Hall Boulevard, (via Omara St.), is as big a problem for us as it is for anyone, we feel building another bridge is not the solution. The City should upgrade Hall Boulevard and Bonita, and fix the bridges we have already have! We're frusrated by the long detours around the Hall Blvd. bridge every time Fanno Creek floods. Building yet another road bed across the wetland will only aggravate that situation. The wetland should be acquired and permanently protected for its value as habitat for both wildlife and people. Thank you for your consideration. Sincerely, Mike & Cathy McElevey 8880 SW Edgewod St. Tigard 97223 503-639-8324 file://C:\WINDOWS\TEMP\GW } 00003.HTM 6/3/02 Page 1 of 1 Dear Mr. Cross, The $17.3 million CIP includes $2 million for the preliminary work on the Wall St. extension - engineering design, right-of-way acquisition, and initial construction. This project is expected to take four years to design and build. City Engineer Gus Duenas (gus _ci.tigard.or.us) can answer questions about the expected design and construction schedule The Wall St. extension will be paid for by benefitting property owners through the formation of a local improvement district (LID). Please let me know if you have any other questions. Craig Prosser "Mac Cross" <mcross@hevanet.com> 05/25/02 10:03AM Craig Prosser Finance Director City of Tigard Your May 22nd press release mentioned $17.3 million for capital improvement projects. Would you please tell me what, If any, of that money Is earmarked for study or construction of the proposed !Wall Street extension. Thank you. Malcolm Cross 8317 SW Char Ct Tigard, OR 97224 file://C:\WINDOWS\TEMP\GW}00002.HTM 6/3/02 Ell 111111 Mayor Jim Griffith May 28, 2002 Tigard City Council 13125 SW Hall Blvd D (;.0. j- Tigard, OR 97123 FecovS 3 p 200 RE: Wall Street Extension LID tjOri Dear Mayor Griffith and City Council, In the May edition of "Cityscape" I read that some of the traffic to the new library site will be handled by access from Wall Street and a new traffic signal at the intersection of Wall and Hall Blvd. When I called for more information before I voted in favor of the levy, I was assured that no funds would be used to extend Wall St. I now feel misled even if most of the money for the Wall Street extension comes from a Local Improvement District. One of the main reasons I voted for the library levy was to put that property in public ownership so the Fanno Creek Trail could be extended and the wetland near the creek used as a demonstration area for riparian fiinction and restoration. I strongly protest the Tigard City Council's decision to pursue a LID to extend Wall Street over Fanno Creek. In deciding to pursue this action, the Tigard City Council has ignored the Fanno Creek Watershed Plan, the advice of transportation experts and the vision of Tigard's future strongly stated by its citizens Tigard's comprehensive plan map shows Fanno Creek, its floodplains and wetlands as open space. And the citizens of Tigard indicated a vision of highest and best use when they stated their preference for policies that encourage opens space over accommodating future development in the Tigard Visioning Survey by a preference of 86% to 14%. One of the overall goals of the Fanno Creek Watershed Management Plan is to provide "streams connected to their floodplain/wetland systems that will cleanse the water and reduce flooding impact." Another is for "connected open spaces that will support a diversity of amphibians, fish, insects, birds, and mammals as well as provide greenspaces for human use and enjoyment." On page 50 the FCWP identified the area just downstream of the Hall Street bridge as a "model site which needs protection from development." This section of Fanno Creek is one of the few left where the stream is still connected to its flood plain. It is home to wildlife species on the ODFW Sensitive Species list, including pileated woodpeckers, cutthroat trout, western pond turtles and red-legged frogs. Just last week, I spotted a river otter in this stretch of the creek. The proposed bridge would likely add to flooding problems, it certainly would separate rather than connect open space and it would pose an unacceptable risk to sensitive species, especially the turtles which often nest hundreds of feet away from the stream. A much higher use for the land would be as an area for families visiting the library to enjoy open space and learn more about riparian stream protection. It is unconscionable that the City would site a road through habitat for these sensitive wildlife species when well-documented and preferable alternatives exist. Tigard's Transportation System Plan provides clear alternatives to the Wall Street Extension that would not impact Fanno Creek or wetlands. For east-west circulation, the TSP recommends two options: 1) widening Bonita and McDonald and 2) widening Carman Drive to I-5 and connecting it directly to Durham Rd. In reference to the Wall Street extension, the report states "Other alternatives to serve future east-west demand are precluded due to the railroad , wetlands, river and being too far north or south to serve the projected demand." With regard to relief of traffic at Hall/Hunziker, the TSP recommend realigning Scoffins to meet Hunziker, not building the Wall Street Extension. Yet rather than fixing this "T" intersection, the City has chosen to create another mis-aligned intersection. With regard to the capacity of Hall Blvd, the TSP and the regional transportation plan recommends expanding Hall Blvd. to 5 lanes, not building the Wall Street extension. Replacing the inadequate Hall St. bridge (with a wider and longer bridge) would not only improve traffic flow but also reduce flooding. That project should be completed before Tigard even considers an additional bridge. It appears that the motivation for the Wall Street extension is indicated in the April 25 letter from the Tigard City Engineer to the Tualatin Riverkeepers: The strong interest by the major property owner in this area to construct the new street through formation of an LID presents an opportunity for the City to have a key route constructed while providing access to the interior properties for development. Environmental concerns must be balanced with the right of the property owner to develop his property to its highest and best use. The industrial lands which are outside the wetland or stream corridor could easily be accessed from Hunziker Street. Access from Hunziker avoids crossing Fanno Creek and the railroad. Oregon Department of Transportation and the railroad owner have made it clear that they oppose any new railroad crossings. With the new commuter rail project, rail traffic on these tracks will increase from less than 10 per day to 30 trains per day. The City should avoid making new rail crossings out of concern for safety of its citizens. I spend many hours working to improve the habitat along Fanno Creek, both as a Streamwatch Monitor for the Tualatin Riverkeepers and as an Adopt-A-Stream `volunteer for the City of Tigard. It is my belief that the highest and best use of the land adjacent to Fanno Creek is as open space, wildlife habitat, community environmental education and flood storage. I will strongly oppose any efforts to extend Wall Street across Fanno Creek. Please follow the advice of the Fanno Creek Watershed Plan and the city's own Lranspc*tk _ report and de not pursue the Wall St.extension over the creek. Sincerely, Malcolm Cross 5317 SW Char Ct. Tigard, OR 97224 AGENDA ITEM # FOR AGENDA OF (p-11,02 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Resolution Adopting New Fee Schedule for Land Use Applications PREPARED BY: Dick Bewersdorff DEPT HEAD OK /Ah"ITY MGR OK ISSUE BEFORE THE COUNCIL Should the City Council adopt the attached resolution and fee schedule for land use applications? STAFF RECOMMENDATION Staff recommends that the City Council adopt the attached resolution and fee schedule ("Exhibit A`). INFORMATION SUMMARY On April 16, 2002, staff discussed the Merina & Company land use planning fee study with the City Council. The Council directed staff to come back with fees that cover 100 percent of the project review costs. The fee schedule was to exclude non-project costs that were included in the Merina analysis. Torn Imdieke of the Finance Department met with Chris Bell of Merina & Co. to take out non-project costs. In their review, they determined that besides taking out non-project costs, some of the fees should also be reduced by taking out a portion of the Community Development Department and Current Planning costs attributable to overhead. Only 45 percent of CD Administration and 87 percent of Current Planning costs are attributable to the General Fund. Other fund categories contribute to reduce the overhead costs in these two areas. This reduces the cost of review significantly. In addition, the new proposed fees reflect the 2002-03 budget rather than this fiscal year's budget. The 2002-03 figures were not available until very recently. The consultant also factored in project related costs under 15 minute periods that were not previously accounted for. The new proposed fees reflect 100 percent of project costs. According to Finance, they will account for approximately 63 percent of the total cost of the Current Planning Division. The attached Resolution includes "Exhibit A" listing the new fees. The existing fee schedule is attached as "Exhibit B" for comparison. The new fee schedule reflects one set of fees for both City and Urban Services Area applications. The City previously modified its fee schedule with an adaptation of the Washington County fee schedule for the Urban Services Area because Washington County fees were so much higher. This is no longer the case. The resolution includes a provision for an automatic adjustment according to the Construction Cost Index for the City of Seattle as published in the June issue of the Engineering News Record (ENR), which is to go into effect each ensuing year. Some of the proposed fees will be reduced. These include historic overlay adjustments, Type II variances, signs, tree removal, pre-application conferences, and Type II home occupations. These reductions are partially the result of the streamlining of the code and process in 1998. The water resource overlay provisions were eliminated by Ordinance 02-15 this spring and no longer require a fee. Engineering has indicated that construction projects do not cover their costs of land use review. The Engineering staff work on each land use application where public facilities are involved. It is suggested that this set of fees be amended upon determination of project costs for engineering review of land use applications. It may also be prudent to look at any land use review costs with regard to the Police and Public Works functions. The joint application fee has been raised from 20 percent to 50 percent to attempt to better capture the complexities of multiple reviews. It could be raised to 100 percent but staff feels that there are certain economies of scale related to processing combined applications at one time. Press releases have been sent out to newspapers, we understand articles will be forthcoming. The Metro Home Builder's Association was also notified. If adopted, the new fees will be posted and distributed at the time of pre- application conferences and initial inquiries. OTHER ALTERNATIVES CONSIDERED 1. Leave the existing fee schedule as is. 2. Capture less than 100 percent of project costs. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Growth & Growth Management: #2 Urban Services are provided to all citizens with Tigard's urban growth boundary and recipients of services pay their share. ATTACHMENT LIST 1. Resolution adopting new fee schedule. Exhibit A: New fee schedule Exhibit B: Old fee schedule FISCAL NOTES Collecting 100 percent of land use application costs will reduce the burden on the General Fund with applicants covering the cost of review of their applications. LcurplnWick\council items\agesum.feeres2002 sv