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City Council Packet - 04/09/2002 © inarL C OF TIG ARD OREGON TIGARD CITY COUNCIL MEETING APRIL 9, 2002 COUNCIL MEETING ILL BE TELEVISED RUEANNIEMOCSICCPKRI 13125 SW Hall Blvd„ Tigard, OR 97223 (503) 639-4171 MD (503) 684-2772 CITY OF TIGARD OREGON r ar. PUBLIC NOTICE: Anyone wishing to speak on an agenda Item should sign on the appropriate sign-up sheet(s). If no sheet is available, ask to be recognized by the Mayor at the beginning of that agenda item. Visitor's Agenda items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated: it Is recommended that persons interested in testifying be present by 7:15 p.m. to sign In on the testimony sign-in sheet. Business agenda items can be heard in any order after 7:30 D.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-639-4171, Ext. 309 (voice) or 503-684-2772 (TDD - Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers, is important to allow as much lead time as possible. Please notify the City of your need )y 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, x3G9 (voice) or 503-684- 2772 (TDD - Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA COUNCIL AGENDA - April 9, 2002 page 1 AGENDA TIGARD CITY COUNCIL MEETING April 9, 2002 6:30 PM e STUDY SESSION > Commuter Rail Briefing > City Manager Review - Discussion of Assessment Forms > Annexation Plan for Bull Mountain Discussion o EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 1. BUSINESS MEETING 1.1 Call to Order - City Council ax Local Contract Review Board 1.2 Roll Call 1.3 Pledge of Allegiance - Boy Scout Troop 842 will Conduct the Flag Ceremony and Pledge of Allegiance 1.4 Council Communications & Liaison Reports 'i 1.5 Call to Council and Staff for Non-Agenda Items 7:35 PM 2. PROCLAMATIONS 2.1 Proclaim April 2002 as Tigard Volunteer Appreciation Month 2.2 Proclaim April 14-20, 2002 as National Library Week o Mayor Griffith 7:40 PM 3. VISITOR'S AGENDA (Two Minutes or Less, Please) ® Tigard High School Student Envoy Nathan Leamy COUNCIL AGENDA - April 9, 2002 page 2 7:45 PM 4. CONSENT AGENDA: These items are considered to be routine and may be enacted In one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. Motion to: 4.1 Approve Council Minutes for September 10, 2001 and February 12, 2002 4.2 Receive and File: a. Council Calendar b. Tentative Agenda 4.3 Initiate Vacation of Public Right of Way for a 1,181.6 Square-Foot Portion of SW Dartmouth Avenue - Resolution No. 02- 4.4 Appoint Gene Birchill, Alexander Craghead, Gerald McKee, Alan Mitchell, John Nibler, Robert Pike, and Eric Watson to the Building Appeals Board - Resolution No. 02- 4.5 Local Contract Review Board: a. Award Contract for Telephone System to Eschelon 'felecom,Inc. • Consent Agenda - Items Removed for Separate Discussion: Any items requested to be removed from the Consent Agenda for separate discussion will be considered after the Council has voted on those items which do not need discussion. 7:50 PM 5. DISCUSSION WITH STATE SENATOR GINNY BURDICK AND STATE REPRESENTATIVE MAX WILLIAMS 8:10 PM 6. ANNUAL UPDATE ON THE TIGARD LIBRARY AND CITY OF TIGARD VOLUNTEER PROGRAMS • Staff Report: Library and Administration Staff 8:30 PM 7. RECOGNIZE "TEAM TIGARD" AS THE OFFICIAL CITY OF TIGARD EMPLOYEE VOLUNTEER GROUP • Staff Report: Administration Staff • Council Discussion and Consideration of Resolution No. 02- 8:40 PM 8. PUBLIC HEARING (INFORMATIONAL) TO CONSIDER ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 - O'MARA STREET AT CHELSEA LOOP a. Open Public Hearing b. Summation by Engineering Department C. Public Testimony d. Staff Recommendation e. Council Discussion f. Close Public Hearing g. Consideration by Council: Resolution No. 02 - COUNCIL AGENDA - April 9, 2002 page 3 1111MMIN MEN 8:50 PM 9. UPDATE ON INTERNATIONAL RESOURCE CITIES PROGRAM - TIGARD AND WASHINGTON COUNTY EXCHANGE WITH SAMARINDA AND KUTAI, INDONESIA • Staff Report: Administration and Finance Staff 9:10 PM 10. CONSIDER VISION ACTION NETWORK FUNDING REQUEST • Staff Report at Introduction: Administration Staff a Report from Representatives of the Vision Action Network • Council Discussion Council Consideration: Motion to approve the expenditure of $2,000 from the General Fund as the City's contribution to start up the Vision Action Network. 9:30 PM 11. COUNCIL LIAISON REPORTS 9:35 PM 12. NON AGENDA ITEMS 9:40 PM 13. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session Is called to order, the appropriate ORS citation will be announced Identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(3), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 9:50 PM 14. ADJOURNMENT { I:WDMkCATFMCCA1020409.D0C 1 9 1 1 1 COUNCIL AGENDA - April 9, 2002 page 4 AGENDA TIGARD CITY COUNCIL ADMINISTRATIVE ITEMS FOR REVIEW APRIL 9 2002 The Study Session is held In the Red Rock Creek Conference Room. Enter at the back of Town Hall. The Council encourages Interested dtlzens to attend all or part of the meeting. If the number of attendees exceeds the capacity of the Conference Room, the Council may move the Study Session to the Town Hall Study Session Commuter Rail Briefing (Kathy Lehtola) - City Manager Review - Discussion of Assessment Forms Annexation Plan for Bull Mountain Discussion 9 Administrative Items Asset Survey - Information distributed, to Council - Council Vacation Plans - Memo distributed bX Cathy Wheatley Scout Troop 842 is listed on the agenda to conduct the Flag Ceremony at tonight's meeting. The Scout leader called; they've had a couple of cancellations from boys who were planning to be here and there may be no Troop, so we will do the Pledge of Allegiance as we usually do. Our greeter for tonight, Craig Prosser, will let us know just before the meeting. No Building Appeal Board members have advised they will be at the meeting. Shining Stars Banquet Reminder "Back to School Week" Event Reminder Executive Session - The Public Meetings Law authorizes governing bodies to meet In executive session in certain limited situations (ORS 192.660). An "executive sesslon" is deflned as "any meeting or part of a meeting of a governing body, which Is closed to certain persons for deliberation on certain matters." Permissible Purposes for Executive Sessions: 192.660 (1) (a) - Employment of public officers, employees and agents, if the body has satisfied certain prerequisites. 192.660(l) (b) - Discipline of public officers and employees (unless affected person requests to have an open hearing). 192.660 (1) (c) - To consider matters pertaining to medical staff of a public hospital. 192.6600) (d) - Labor negotiations. (i dis media can-,be excluded in this instance.) 192.66011) (e) - Real property transaction negotiations. 192.660 (1) (f) - Exempt public records - to consider'records that are "exempt by law from public Inspection." These records are specifically identified in the Oregon Revised Statutes. 192-660 (1) (g) - Trade negotiations - involving matters of trade or commerce in which the governing body is competing with other governing bodies. 192.660 (1) (h) - Legal counsel - Executive session are appropriate for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed. 192.660 (1) (1) - To review and evaluate, pursuant to standards, criteria, and policy directives adopted by the governing body, the employment-related performance of the chief executive officer, a public officer, employee or staff member unless the affected person requests an open hearing. The standards, criteria and policy directives to be used in evaluating chief executive officers shall be adopted by the governing body In meetings open to the public in which there has been an opportunity for public comment. 192.660 (1) (j) - Public Investments - to carry on negotiations under ORS Chapter 293 with private persons or businesses regarding proposed acquisition, exchange or liquidation of public investments. 192.660 (1) (k)- Relates to health professional regulatory board. 1:1ADM\CATHYiCOUNCIL\CCLIST\020402.DOC MEMORANDUM CITY OF TIGARD TO: Honorable Mayor and City Council A FROM: Liz Newton, Assistant to the City Manager v DATE: April 9, 2002 SUBJECT: Youth Asset Survey Attached is some summary-information from the Youth Asset Survey conducted last fall in the Tigard-Tualatin middle and high schools. There will be a brief presentation on the findings as part of the Council's joint meeting with the Tigard-Tualatin School District Board and the Tualatin City Council members on April 16. 1:1NDM\LIZ\YOUTH ASSET SURVEY MEMO.DOC 2001-02 Youth Asset Survey Tigard-Tualatin School District Second Draft - Graphs Without Narrative 4-6-02 2001-02 Youth Asset Survey Tigard-Tualatin School District Summary contents 40 Proven Assets, Essential to Every Young Person's Success ...........................2 Finding 1: Youth Lack Support They Need From Adults ..................................3 Finding 2: Young People Have Many Inner Strengths..:.::....... .....................3 Finding 3: Young People with Fewer Assets are More Likely to Do Risky Things..4 Finding 4: Youth with Many Assets Thrive ....................................................6 Finding 5: Young People Make Important Choices About How They Use Time....6 Finding 6: Youth See Their Families as Caring but Disconnected .......................7 Finding 7: Youth View Schools as Important: Schools Need to Create Caring Climate ......................................................................................................7 Finding 8: Most Young People Feel That The Community Does Not Value Youth ......................................................................................8 Finding 9: Negative Influences May Interfere with a Youth's Healthy Development ...........................................................................8 Finding 10: Boys and Girls Report Many Differences ........................................9 Finding 11: Supports, Limits and Expectations are Lower for High School Age Youth .........................................................11 Finding 12: . Tigard - Tualatin Student Assets Appear Similar to Students in All Participating Washington County Schools .....................................13 Who We Surveyed ........................................................................................14 The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 1 •d 0 SUPPORT COMMITMENT TO LEARNING _ Young People Need Support in Every Part of Their Lives Young People Need To Act On The Belief T hat Learning Is important ® FAMILY SUPPORT. Young people have a family that loves and ® ACHIEVEMENT MOTIVATION. Young people try to do their best supports them. in school. ® POSITIVE FAMILY COMMUNICATION. Young people talk things over with ® SCHOOL ENGAGEMENT. Young people are enthusiastic about learning their parents and are willing to get and give advice. and come to school prepared. ® OTHER ADULT RELATIONSHIPS. Young people have at least three other ® HOMEWORK. Young people spend at least one hour per day completing adults in their lives giving them support in addition to their parent(s). homework. 0 CARING NEIGHBORHOOD. Young people have the care and support of BONDING TO SCHOOL. Young people care about their school. people who live nearby. ® READING FOR PLEASURE. Young people enjoy reading on their own for ® CARING SCHOOL CLIMATE. People at school care about each other and at least 3 hours per week. help each other succeed. PARENT INVOLVEMENT IN SCHOOLING. Parents involve themselves at POSITIVE VALUES home and at school in helping their children succeed. :Young People NteF1 To Be Self-Directed By Strong Moral [/aloes CARINGzYoung people feel that it'is important to help others and make the EMPOWERMENT world a better place. Young People Need Their Community To Believe They Are Important ® EQUALITY AND SOCIAL JUSTICE. Young people believe in fairness and ® COMMUNITY VALUES YOUTH. Young people know they are valued by equality and are committed to social justice. the adults in their community. INTEGRITY. Young people do what they believe is right. 0 YOUTH AS RESOURCES. Young people serve useful roles in their school, HONESTY. Young people tell the truth-even when it is not easy. Emily and community. RESPONSIBILITY. Young people are responsible for doing the right thing SERVICE TO OTHERS. Young people volunteer one hour or more per and owning up to their mistakes. week to help others. ® RESTRAINT. Young people believe it is important for teenagers to abstain 4D SAFETY. Young people feel safe in their home, school and neighborhood. from sex and from using alcohol or other drugs. BOUNDARIES AND EXPECTATIONS SOCIAL COMPETENCIES Young People Need Rules For Success And Help In Following Them Young People Need Lots Of Everyday Social Skills ® FAMILY BOUNDARIES. Families set clear rules and consequences, and ® PLANNING AND DECISION-MAKING. Young people are good at planning know where their children are and what they do. ahead and thinking about consequences before they act. SCHOOL BOUNDARIES. Schools set clear rules and provide consequences ® INTERPERSONAL COMPETENCE. Young people are good at making and for breaking them. being friends. ® NEIGHBORHOOD BOUNDARIES. Neighbors share with parents the CULTURAL COMPETENCE. Young people know and respect people of dif- responsibility for monitoring young people's behavior. ferent racial and cultural backgrounds. ADULT ROLE MODELS. Parents and other adults set good examples for ® RESISTANCE SKILLS. Young people an effectively say no to the things young people. that might harm them. POSITIVE PEER INFLUENCE. Young people have friends who set good PEACEFUL CONFLICT RESOLUTION. Young people can resolve conflicts examples. without violence. HIGH EXPECTATIONS. Parents and teachers push young people to reach their full potential. POSITIVE IDENTITY Young People Need To Feet Their Strength And Purpose Guiding Them To The Futun CONSTRUCTIVE S OF TIME (D PERSONAL POWER. Young people believe that they have control over the Young People Need To. Invest Their Time In Activities That Help Them Grow direction of their life. ® CREATIVE ACTIVITIES. Young people are involved in music, theater or SELF-ESTEEM. Young people feel good about who they are. other ars at lent three hours per week. SENSE OF PURPOSE. Young people believe that their life has a purpose. YOUTH PROGRAMS. Young people are involved in sports, clubs or organi- zations at least three hours per week. POSITIVE VIEW OF PERSONAL FUTURE. Young people are hopeful and ® ' RELIGIOUS COMMUNITY. Young people are involved in spiritual growth. confident about their future. P- ~Q ~ Ammm ~ Qb..d (i d~mOwt b~ TIME AT HOME. Young people have a balance of time at home with their .&pW by 1. Gowns, - Vasa F-1- W C---y ad V-* Ad.wy @i Wr ib pve~ion e6tl ~r✓ family, structured activities, and hanging out with their friends. G.. sfla,i.o. C.M,cdroto%bySmAtm.,.roosnmts.. aro.w..Vr.,wuss.is 21 -7 For ni wrm ww b.1tV wd Snef 4wowel awiow~l twsr G..n.:rw 11.Ygfko Nd.ms A 14W.N&?m O, ..n sew,1-%,.b... bcW ~i...>~bi.eeQag CA "s-sm b r.. apmagtty 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #1: Youth Lack Support They Need from Adults Community values youth [#7] 271Y, Adult role models [#14] 33%' Caring school climate [#5] 33% Positive family communication [#2] 39% Parent involvement in schooling [ #6] MEN= 440% Finding #2: Young People Have Many Inner Strengths Positive view of personal future [#40] 74% Achievement motivation [#21] 73% Integrity [#28] 71% Honesty [#29] 71% Responsibility [#30] 64% Restraint [#31] 63% The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 3 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #3: Young People with Fewer Assets -are More Likely to do Risky Things Young people with few assets are more likely to abuse alcohol. Youth with 10 or Fewer Assets Youth with More than 30 Assets Recent Recent alcohol alcohol abuse 34% abuse 1% Young people with few assets are more likely to commit or threaten violence. Youth with 10 or Fewer Assets Comrrnit Youth with More than 30 Assets or threaten violence Commit often or 50% threaten violence often 2% The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 4 2001-02 Youth Asset Survey Tigard-Tualatin School District As Their Assets Increase, Young People are Less Likely to Engage in High Disk Behaviors Wwwwas By Asset Levels High Risk Behavior Definition Total Youth With Youth Mh Youth Youth Sample 1-10 11-20 With 21-30 Wfth 31-40 Assets Assets Assets Assets 1 R' t ' Tobacco Use smokes one or more cigarettes every day 4% 1706 50~ orb Ooh or uses chewing tobacco frequently x Sexual Has had sexual Intercourse three or more 8% 20% 13% 4% 10~ Intercourse times in lifetime. Mti-Social Has been involved in three or rr►ore 14% 45010 20% 4% 1% Behavior incidents of shoplifting, trouble with police, or vandalism in the last 12 months School Has skipped school two or more days in 12% 36% 18% 3% 1 Problems the last four weeks and/or has below a C average Gambling last 9am~shree or more times in the 90iS 26010 120,E 40/0 100 12 • lWudes marijuana, cocaine, LSD, PCP, herion and amphetamines The charts above show the percentage of students who have each asset, The asset number refers to the assets definition in the list on page 3. Page 5 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #4: Youth with !Many Assets Thrive s 0 a 9 6.1 6- 11IM11111 t 5.1 = 4 4 0 8' 2.4 2 a ,Q 0 . Youth with Youth-with Youth with Youth with o•10Assets 11-20 21.30 31-40 Assets Assets Assets Asset Level The survey measured eight indicators that signal whether or not youth are thriving. Those include: helping friends or neighbors; valuing diversity; eating well and exercising; resisting dangerous activities; getting good grades in school; serving as the leader of a group; delaying gratification; and overcoming adversity. Finding #5: Young People Blake Important Choices About How they Use Time Positive peer influence [#15] 77% Homework [#23] 68% Youth programs [#18] 59% Time at home [#20] 59% Religious community [#19] 53% Service to others [#9] 45% Reading for pleasure [#25] 23% Creative activities [#17] 21 % The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 6 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #6: Youth See Their Families As Caring But Disconnected Family support [#1] 73% Family boundaries [#11] 54% Parent involvement in schooling [#6] 40°x6 Positive family communication [#2] 39% Parents & Other Adults as role .models 33°i6 [#14] Finding # 7: Youth View School as Important: Schools Need to Create Caring Climate Caring School Climate 33% High Expectations 54% School Boundaries [#12] 60% School Engagement (0221 64°~ Bonding to School 1#241 67% Homework (023] 68% Achievement motivation (#211 73% The charts above show the percentage of students who have each asset. The asset number refers to the assets definition in the list on page 3. Page 7 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #8: Most Young People Feel That The Convnunity Does Not Value Youth Community values youth [#7] 27°x6 Youth as resources [#8] 34% Caring nieghborhood [#4] 42% Other Adult relationships [#3] 46% Safety [ #10] 53/ Neighborhood boundaries [#13] 54% 00/0 25% 50% 75% 1000/0 Finding #9: Negative Influences May Interfere with a Youth's Healthy Development Alone at Home 2+ Hrs. Per School Day 40% Attended Drinking Parties with Kids Their 30~u Age Within the Past 12 Months Victim of Violence with last 2 Years 27% Physical Abuse - Hammed by Family 25% TV Overexposure - 3+ Firs Per School Day 23% 0% 25% 60% 76% 100% Percent of Youth With Each Deficit The charts above show the percentage of students who have.each asset. The asset number refers to the asset's definition in the list on page 3. Page 8 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding I0: Boys and Girls Resort Many Important Differences Gender Gap in Commitment to Learning School engagement [#22] 56% 73% Homework [#23] 60,y 76% ° Achievement motivation [#21] 66% so% . 73% Bonding to school [#24] -620/6.. Reading for pleasure (#25] 19% 7% 10 BOYS Ea qS Gender Gap in Development of Social Competencies Interpersonal competence [#33] 3011/0 62% Peaceful conflict resolution [#36] 70% 0 Cultural competence [#34] 59% 0 Plarriing & decision making [#32] 39°~ AMN"o Resistance skills [#35] 56% 0 IS Boys W Gh1s The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 9 2001-02 Youth Asset Survey Tigard-Tualatin School District Gender Cap In Development of Positive Values Equality and social justice 69% [#271 o Caring [#26] 4 3 0 65% Integrity [#28] 79% 0 Honesty [#29] 79% 0 Responsibility [#30] 73% 0 Restraint [#31] 68% ® Boys a Giers The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition In the list on page 3. Page 10 2001-02 Youth Asset Survey Tigard-Tualatin School District Finding #11: Supports, Limits and Expectations Are Louver for High School Age Youth Parent, Community & School Support Drop for High School Youth 100° 790A 75% 73% 50% 50°k 48% 50% °Yo 1 v'3 8% L26% 25% 0°i6 Family support Positive family Caring Caring school Parent [#1] communication neighborhood climate [#5] involvement in [#2] [#4] schooling [#6] ® 7th Graders Oft Graders ®11th Graders Youth Feel Even Less Valved By the Community During Their High School Years d 8 U. 50 o ~ 0 33% d 25% 25% 19% o~ C ~ d d 9 0% 7th Graders 3th Graders 11th Graders The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 11 2001-02 Youth Asset Survey Tigard-Tualatin School District Expectations and UnAts Go Down for High School Youth 100% 66% 75% 71% 64% 7c~ 61 396 2°XD ~ 3°,6 50°.6 25%- 0% IN School Neighborhood Positive:peer High boundaries boundaries influence 'expectations [#12] [#13] [#15] [#16] The term "boundaries" as used in this asset model-refers to setting clear rules and consequences. Positive peer influence means that the young person reports having friends who set good examples. High expectations means that the young person believes that parents and teachers push them to reach their full potential. The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 12 2001-02 Youth Asset Survey Tigard-Tualatin School District b=inding ##12: Tigard - Tualatin Student Assets Appear Similar to Students In All Participating Washing ton Count Schools S~• rr f 2 r {.t S tt . ~ f,"F 1 W) r ti i K 4 SF 1 i. ~L~ s f~.,y, i (~$r• ~y x~~+ ! It 1 lni lE Est! ft r.1tF l~~r~~rlti ' ? ~ `U8 c d.P-A c4' 1 Family Support 73% 71% Posit IV b l [iltfi t6on 3 6 '$7Q~G 3 Other Adult Relationships 46% 46% 5 Caring School Climate 33% 32% Asa # a ' 1)`ii~f+e~Qoting 44g'° 7 Youth Feel Valued by the Community 27% 25% 1Ays 9 Service to Others 45}%~ r47% f r4?'''r'?t'.R.C~'~~r"`.`~..n.'{.~1'.... . y' ~i . 4!70 •.rt >;r .'GJ2,i'/,°. .C Ste;: 11 Family Boundaries 54% 52% Y:7'.~,"•~'F.`^fr~!S.~Yy9'ISc~~~J'J/r9:,`7tGni:~`«`,~r~"•f.,~ij.;d~•~. r..,t , .....t`~'~?L~ ,ta. L. >:~C~Y: . ._tK:... 13 Neighborhood Boundaries 54% 52% t%" p,~; ,y a :l'~a''g'i ~~ryj,~ ~^+i :,~sr vv''i:~*. „s~, 'r trcS~!~ 1 n•4 ,~y ~y +Y t9-`Z~•,!i 8 :~~•4~i.'.l`.4..'~i:'~!7G+„i?~1,^kD:~V1yCIc~~~~W~~f~;r~%l~ •~;'i.... r *w~'~ ti..,.'r, j .3~ti;"~{T~~:. f... .s}. ''Y9~%°!'17}yr.. ..,"3.;;.E.~~r~.~~ti ~~(.~i~,? 1~15j ~Positive Peer Influence 77% 76% 1 0 ~i i Oft .u .i LL .~'`5.z:~r`JY- ',1. 1 i.. 1 «,71$.7.° ~..:~.'n ~,,;:`!~a.-.. ~.r'•:.. 17 Creative Activities 21% 22%µ t :lic~T'k~i'!:~9iS.Y.M-~~'.Y"'~'.n~si.r'i~t'~CP.1~ d 9 ~K.F 71 f:. :~E{S ~~J~O f'',Y tl t,'r~80/°#•si!~.r r. ~ J,~ r" ~1i 19 Religious Community Activities 53% 53% •+~e1`r r~ V: "t~y'rt~ ,,~ryr9~¢Laa l~E'r tea r. v w , Q~(•,}.zq. r.- x Y ~ .14 r .x yt :r t•. Y$°v~. .ri.-<x~Yi.^ixr,~l:-~t"bY..it 21 Achievement Motivation 73% 71% ,`n,rr,~d~~~~i. 4.o-^:'~~!t71:rA.~~} ~v'. h},. .~_Y(r . t,. .!r r,.c ,...~,:TT`~ ) ~5 _7. `fi`r 4~ ~tt~,c.~:. 23 Homework 68% 68% 6 r z sz't ' t A.~S. ~b `~GGl~ z (j.. sc 1 25 Reading for Pleasure 23% 28% -5% L>~ : ,i~(~i ~•aZ'aM.•s,4^'~'+~i*~~St r: v. 1 r .i~ Y :a' nr£'a 7`{]~~ t wr,~ a 1.^si '.,t:ti+ 4 .tx' L~.rr1.tL.`.1jti:dv!+:~rrriaL`t7ST1Yd'.fw li.M Yi:....4 w •r . , a.s%..~ ,~`~~-.YiwMf~'r'` w.v..r 0 55% 27 Equality and Social Justice 560i .~~,F'!Fj~ - T+t :!^i~e^.v.r>.,. r~ 3'4',i,ti~7ti:^,r.::rt;r. ^"ii•`' :.t'i:.'..1+ "":sfi`,~'•*.'~'3 '?`~.?!'i.:ii _•':.t';;7x~:~et .a^a 29 Honesty 71% 70% 31 Restraint 63% 62% -4~... ark' 33C Interpersonal Competence 46% 48% . r 3J4.vL1t M, G~:I~1,Li3 E 'Y.'7°~.r _ M t t _ ir~~..t. X35 Rdesiissttanc/e►,tShkills ~.{t 50% 511% °'i e~ji`~Yw~'l~L.•'Y[iiFC~1Mll0n'r:r ~r i. .c. i. ~5;, s` r. ~A5,....x i.. ..r) fit? y&F.c L~7 37 Personal Power 46% 46% 7'V~~ i""z:{:!~.J~~~,a ~j~.r9 f~l Ail i~• h~ h z~1i, ,y. 'jam t-~ ^h xv:.' fi;.',~'+,n7v f~~4N.',a~~t'~4:~'::?J5~:~3'.}'.5 1. fit: r 'J•=ta~,"fF~~,~°i,'. ~.~.r.;tx /i,.~x'_.~$r.. r~}~r ~}l y~.~fr~. RI; 39 Sense of Purpose 62% 60% kRr~''2I11~_a.~.S,~f.3:~T::.A•'.h.•~t.• R?. ,~iiryg~ e. ~.r =z(vts rl :X. •i.'a S:~t~:,. ~5 `ra * Please note: These differences should not be considered statistically significant, given the numbers of students participating in the survey. The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 13 2001-02 Youth Asset Survey Tigard-Tualatin School District Who We Surveyed The Search Institute Profiles of Student Life: Attitudes and Behaviors survey was administered to more than 1900 students in the Tigard-Tualatin School District middle schools and high schools during the fall of 2001. In order to ensure the quality of data, Search Institute discarded 10% of the surveys because the students were not in the grades intended to be surveyed, the surveys were incomplete, responses were inconsistent, or there were unrealistically high reports of alcohol or other drug use. Overall, 10% of surveys submitted were discarded before data tabulation and this is considered within acceptable levels. However, only 63% of all students enrolled in the Tigard-Tualatin School District took the surveys and this is below the 80% standard that is necessary to be confident that the survey is representative. Survey results should therefore be interpreted as a reflection of what most, but not necessarily all, students report about their perceptions and experiences In these important areas. It is reassuring to note the consistency of data between the Tualatin-Tigard students and the other participating schools, most notably the Beaverton School District. Number Percent of Youth of Total Total Sample 1731 100% Gender Male 873 50% Female 847 50% Grade 7 685 40% 9 624 36% 11 417 24% Race/Ethnicity American Indian 41 2% Asian/Pacific Islander 99 6% Black/African American 29 2% Hispanic 89 5% White 1331 78% Multicultural 125 7% Acknowtedoements The Search Institute, based in Minneapolis, is an independent, nonprotit organization dedicated to promoting the well-being and positive development of children and adolescents through scientific research, evaluation and practical resources. Many of the Ideas for presenting the survey findings was taken from the work by Chris Tebben of the Multnomah County Take the Time project. Washington The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 14 2001-02 Youth Asset Survey Tigard! Tualatin School District County's project is led by Becky Read, Program coordinator. Meganne Steele prepared this report as a consultant to the Washington County Commission on Children and Families. The charts above show the percentage of students who have each asset. The asset number refers to the asset's definition in the list on page 3. Page 15 Y ~ MEMORANDUM TO: Honorable Mayor & City Council FROM: Cathy Wheatley RE: Vacation Plans DATE: April 9, 2002 Staff has been advised that Councilor Dirksen will be on vacation and will miss the July Council meetings. Mayor Griffith advises that he will be gone the week of October 21, which means he will not attend the October 22 F2nd busine's meeting of October) Council meeting. Please advise me when you know your vacation plans for this year! Thanks. IAA M cATWACOUNCILWACATION 2002.DOC MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Greer Gaston DATE: April 9, 2002 SUBJECT: Invitation to "Back to School Week" Event Templeton School has invited the Council and City staff to'-participate in a `'Sack to School Week" event on Thursday, May 2. If you decide to participate, you will be placed in a first/second grade or third/fourth grade classroom - as a student. The event is intended to remind adults of their school experience, and is also fun for "fellow classmates." The classroom visit will take about 30 minutes. If you are interested in participating or you would like more information, contact Susan Devers of Templeton School as soon as possible. Her phone number is 503.431.4852. I:\ADM\GREER\CORRESPOND\MEMOS\BACK TO SCHOOL IWITATION.DOC Agenda Item No. y MINUTES Meeting of L-l D-.;:t, TIGARD CITY COUNCIL BUSINESS MEETING April 9, 2002 The meeting was called to order at 6:30 p.m. by Mayor Griffith. Council Present: Mayor Griffith, Councilors Dirksen, Moore, Patton, and Scheckla. STUDY SESSION > Commuter Rail Briefing Kathy Lehtola from Washington County Land Use and Transportation briefed the City Council on current status of the Commuter Rail. Ms. Lehtola reviewed a map that indicated where the stations will be located and how the sites were selected. The Washington Square station has been temporarily located south (from Washington Square) of Scholls Ferry and is in Tigard. The site may be changed if a better site for park and ride facilities can be found. Planning has been based on the premise that this will be a commuter rail for workers; that is, stations are three to four miles apart, with trains every one- half hour during early morning and late afternoon/early evening hours. Trains may also run at mid-day. Ms. Lehtola explained how the service would be structured and noted the commuter rail will share the track with freight trains. Commuter rail is one of the region's priorities. ]PACT representatives traveled to Washington DC to visit with our delegates about our region's priorities. For federal funding, projects must first obtain congressional authorization before funds can be appropriated. Congressional authorization was granted last year. Ms. Lehtola advised that Senators Wu and Smith have been helpful on this project. More services and connections can be added later; but now, the focus is on the core project. Schedule for implementation was originally estimated to be September 2004. The projection now is for late summer or fall of 2005. Because of increased costs (purchase of track, structures and passenger rights rather than lease), more federal funds are needed. COUNCIL AGENDA - April 9, 2002 page i Ms Lehtola reviewed where funding would be sought. Tri Met may be selected as the owner/operator of the commuter rail. Negotiations are underway for maintenance and who would run the engines. Work Is also being done to work out the details to schedule commuter and freight traffic. Stations will not be staffed nor will they have restrooms initially. They will be similar to the current bus transit areas. Councilor Dirksen advised that Tigard was forming a task force to plan for the station in the downtown area. He said he would like someone from Washington County to serve on the task force. Ms. Lehtola said that either she or a member of her staff would attend. > Annexation Plan Mayor Griffith noted that he and City Manager Monahan had discussed the possible annexation of the Bull Mountain area several times since the January community meeting. The Mayor and Mr. Monahan met with County Board Chair Tom Brian and County Administrator Charlie Cameron to discuss the matter. Chair Brian and Mr. Cameron indicated that the County would be willing to offer some financial and staffing assistance. They also were agreeable to upgrading some roads to City standards if needed. The County is looking at budgeting Issues and may need to cut back on some services. There was discussion on polling City of Tigard and Bull Mountain area residents to determine whether there is support for annexing the Bull Mountain area. After the poll has been conducted, then the Council would have information to determine the next step, if any. Community Development Director Hendryx distributed a chart, "Annexation Plan Outline" and a copy of this chart is on file in the City Recorder's office. Mr. Hendryx reviewed the annexation plan authority and the timeline for potential elections. A successful ballot measure would require a simple majority since such a measure is not considered to be a "money" measure. The Council discussed the pros and cons for each date specified on the timelines and the public involvement process needed for both Tigard and Bull Mountain residents. Consensus of Council was that if the City did move forward with placing a ballot measure before voters, the preferred election date would be November 2003. However, it was noted the Council still has COUNCIL AGENDA - April 9, 2002 page 2 not made a decision whether or not to go forward with the election and this decision cannot be made until the results of a poll for both Tigard and Bull Mountain residents are known. Mayor Griffith advised that the Council would reconvene into study session after the business meeting. Meeting recessed at 7:25 p.m. ® EXECUTIVE SESSION: Cancelled. 1. BUSINESS MEETING 1.1 Call to Order - City Council 8T Local Contract Review Board Mayor Griffith called the meeting to order at 7:31 p.m. 1.2 Roll Call: Mayor Griffith, Councilors Dirksen, :Moore, Patton, and Scheckla. 1.3 Pledge of Allegiance - Boy Scout Troop 642 conducted the Flag Ceremony and Pledge of Allegiance 1.4 Council Communications at Liaison Reports: None 1.5 Call to Council and Staff for Non-Agenda Items: None 2. PROCLAMATIONS - Mayor Griffith announced the following: 2.1 Proclaimed April 2002 as Tigard Volunteer Appreciation Month 2.2 Proclaimed April 14-20, 2002 as National Library Week 3. VISITOR'S AGENDA Tigard High School Student Envoy Nathan Leamy updated the Council on activities at Tigard High School. He distributed an outline of his presentation to the City Council; this outline Is on file in the City Recorder's office. o lack Polans 16000 SW Queen Victoria, King City, Oregon, advised Councii of his visits to the Tigard-Tualatin School District. He noted concerns with dropout rates and said textbooks were not up to par. • Sharon Maroney of Broadway Rose Theatre Company thanked the City for its support. She said that the Company's 10-year anniversary was last year and is one of the fastest-growing arts organizations in the area. 4. CONSENT AGENDA: Motion by Councilor Patton, seconded by Councilor Scheckla, to approve the Consent Agenda as follows: 4.1 Approve Council Minutes for September 10, 2001 and February 12, 2002 4.2 Receive and File: COUNCIL AGENDA - April 9, 2002 page 3 a. Council Calendar b. Tentative Agenda 4.3 initiate Vacation of Public Right of Way for a 1,181.15 Square-Foot Portion of SW Dartmouth Avenue - Resolution No. 02-25 4.4 Appoint Gene Birchiil, Alexander Craghead, Gerald McKee, Alan Mitchell, John Nlbler, Robert Pike, and Eric Watson to the Building Appeals Board - Resolution No. 02-26 4.5 Local Contract Review Board: a. Award Contract for Telephone System to Eschelon Telecom, Inc. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 5. DISCUSSION WITH STATE SENATOR GiNNY BURDICK AND STATE REPRESENTATIVE MAX WILLIAMS Mayor Griffith welcomed Senator Burdick and State Representative Williams. Representative Williams said a few introductory for Senator Burdick, who now represents Tigard as a result of redistricting. General remarks from Representative Williams: The budget situation is Salem remains somewhat grim. In the second session the Legislature agreed on some cuts; the session ended stalemated with regard to budget decisions. Governor Kitzhaber has exercised veto rights and made other changes citing administrative authority. The Legislature will return for another special session in late-to-early spring. New budget figures may show the State is down another $100 million from earlier estimates which could mean there will be a $500 million deficit. There will be a ballot measure before voters authorizing the use of earmarked dollars for the K-12 budget. (Measure 13); approval would provide a one-time $220 million. Representative Williams said he spent some time last week with Superintendent Steve Lowder to review challenges faced by the Tigard-Tualatin School Distract. Senator Burdick said she is looking forward to representing the City of Tigard and serving with Representative Williams. She said she is extremely alarmed about the COUNCIL AGENDA - April 9, 2002 page 4 condition of education in Oregon. She advised she does not know yet how she will vote of the one-time allocation of the $220 million for schools as described by Representative Williams above. She also referred to her record as a supporter of reasonable gun measures. In response to a question from Mayor Griffith, Representative Williams noted that the situation with regard to Ballot Measure 7 is not much further than it was when the session ended we are still waiting for a decision from the Supreme Court. If Ballot Measure 7 is found to be Constitutional, the State's budget problems will be exacerbated. There was discussion on the Initiative process in Oregon. Councilor Patton said she understands the Importance of preserving the Initiative process in Oregon but noted her concern that people who develop the measures do not have any responsibility for Implementation if those measures are approved. Representative Williams advised that there is now heightened scrutiny with regard to signature gathering because of past problems. There was further discussion about education and budget Issues. The effects of Ballot Measure 5 are now being felt after a delayed Impact because of the strength of the economy for such a long period of time. In response to a question from Councilor Dirksen, Senator Burdick said some of the Issues for her would not change as a result In the change of her constituency. For example, her priority on education will not change. She said her background was in land use and those issues will be similar. Senator Burdick met recently with Mayor Griffith to discuss Tigard's needs. As a result, she recently met with Tri Met and emphasized the need for cross-transit connections within the City. In response to a question from Councilor Scheckla, Senator Burdick and Williams indicated they knew, from newspaper reports, that the rulings with regard to payment of franchise fees (Qwest case) were favorable to the City. There was brief discussion on water, which Is now a regional issue. Senator Burdick and Representative Williams said they would available to assist Tigard If needed. Senator Burdick agreed with Councilor Scheckla that the state does not have money to pursue a major league baseball team. i COUNCIL AGENDA - April 9, 2002 page 5 6. ANNUAL UPDATE ON THE TIGARD LIBRARY AND CITY OF TIGARD VOLUNTEER PROGRAMS Volunteer Coordinators Susan Koepping (City Hall) and Trish Stormant (Library) presented the annual update to the City Council. Those who volunteer and their reasons for volunteering are diverse. Council received information on recruitment efforts and how volunteers are retained. Over 1300 volunteers contributed 20,000 hours last year and provided services in every department in the City. The Library will be honoring volunteers on April 2S. Ms. Koepping and Ms. Stormont thanked the Mayor for the proclamation for Volunteer Month. They also noted the leadership of the City that recognizes the value of volunteers. 7. RECOGNIZE "TEAM TIGARD" AS THE OFFICIAL CITY OF. TIGARD EMPLOYEE VOLUNTEER GROUP City Manager Monahan presented the staff report and a PowerPoint presentation, which are both on file In the City Recorder's office. Motion by Councilor Moore, seconded by Councilor Patton, to adopt Resolution No. 02-27. RESOLUTION NO. 02-27 - A RESOLUTION RECOGNIZING "TEAM TIGARD" AS THE OFFICIAL CITY OF TIGARD EMPLOYEE GROUP The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes COUNCIL AGENDA - April 9, 2002 page 6 I Mj 8. PUBLIC HEARING (INFORMATIONAL) TO CONSIDER ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 - O'MARA STREET AT CHELSEA LOOP a. Mayor Griffith opened the public hearing. b. Engineering Project Manager Greg Berry presented the staff report, which is on file in the City Recorder's office. C. Public Testimony Martin Yedniak, 9090 SW O'Mara Street, Tigard sought clarification about the costs. Mr. Berry explained that the $2335 amount was a connection fee, which is allocated to the cost of the treatment facility and the large diameter sewers; this is a one-time only capital cost. The bulk of this fee is collected for Clean Water Services. Mr. Yedniak said his concern was that this is a tough financial time for many and the estimates for this project was higher than expected. He requested the Council consider extending the timeframe within which a resident in this area could connect to the sewer under the program be extended for another year. Mr. Berry confirmed that there is no requirement for connection, and if a property owner waits for 15 years to connect to the sewer, then they would not have to pay the reimbursement fee. City Attorney Ramis explained it would be within the Council's discretion to take this matter up again in 12 months. Discussion followed on what impacts a delay might have on other City projects. Mr. Berry advised that the "clock" for the three-year timeframe for signing up to connect to the sewer does not commence until the sewer is done. This project is scheduled to be completed in July; however, it could be scheduled for later this year and completed by October. Robert Fuller, 9130 SW O'Mara, received clarification concerning costs, which would include construction of the sewer in the street, pumping costs and the connection fee. s Tony Fisher, 9240 SW O'Mara advised he initiated the process to obtain the sewerline In the neighborhood. He said that cost estimates seem to be higher than what was originally discussed. He said he was a contractor and said he thought the actual cost would be lower. COUNCIL AGENDA - April 9, 2002 page 7 He also noted the septic systems would need to be decommissioned. He would like to improve his property and needs to have sewer to do so. After discussion, Council consensus wa; that the Council would delay making a decision on this item and consider the next agenda Item to allow the property owners time to discuss how they would like to proceed. d. Mayor Griffith closed the public hearing. e. Council consideration: Mr. Berry reported that the neighbors present requested that the City go forward with bids for the project and that the project be delayed so that final acceptance would be considered by Council in October rather than July. Council members indicated that this appeared to be a good compromise and directed that staff delay the construction as requested. Motion by Councilor Dirksen, seconded by Councilor Scheckla, to adopt Resolution No. 02-28. RESOLUTION NO. 02-28 A RESOLUTION ESTABLISHING SANITARY SEWER REIMBURSEMENT DISTRICT NO 23 (O'MARA STREET AT CHELSEA LOOP) The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes Councilor Patton - Yes Councilor Scheckla - Yes 9. UPDATE ON INTERNATIONAL RESOURCE CITIES PROGRAM - TIGARD AND WASHINGTON COLIN T Y EXCHANGE WITH SAMARINDA AND KUTAI, INDONESIA City Manager Monahan and Finance Director Prosser presented the update to City Council. Copies of the staff report and PowerPoint presentation are on file In the City Recorder's office. Mr. Monahan reviewed the Samarinda City and Kutai County government structure. Areas where assistance was requested included finance procedures, recycling, and COUNCIL AGENDA - April 9, 2002 page 8 on III E IM11 citizen participation. Indonesia is attempting to change from an entirely centrally located government to local government structures. The water system was built in 1932. While in Indonesia, Mr. Monahan gave a presentation on water systems and the city and county indicated they would work together on this issue. Mr. Monahan said that before they left a memorandum of understanding and a work program for the next 18 months was established in the following areas: training on citizen participation ® training in double-entry accounting • cataloging revenue sources ® creating a solid waste recycling program Representatives from Samarinda and Kutai will be coming to Tigard and Washington County within the next few months. (Council considered the remaining Study Session items at the conclusion of this agenda item.) 10. CONSIDER VISION ACTION NETWORK FUNDING REQUEST Wait Peck of Washington County distributed information on the Vision Action Network to the City Council. A copy of this information is on file In the City Recorder's office. Mr. Peck reviewed the scope of the Vision West project and the work of volunteers. A detailed description of the Vision Action Network Is contained in the staff report, which is on file in the City Recorder's office. Mr. Peck asked the Council to approve funding In the amount of $2000 for the Vision Action Network. Motion by Councilor Moore, seconded by Councilor Dirksen, to approve the funding request for Vision Action Network, which will be considered In the budget for the upcoming fiscal year. The motion was approved by a unanimous vote of Council present: Mayor Griffith - Yes Councilor Dirksen - Yes Councilor Moore - Yes COUNCIL AGENDA - April 9, 2002 page 9 11111 M1 0 Councilor Patton - Yes Councilor Scheckla - Yes 11. COUNCIL LIAISON REPORTS - None 12. NON AGENDA ITEMS - None Business meeting recessed and Council reconvened into Study Session at 10:15 p.m. STUDY SESSION (Continued) The City Manager's performance review will be conducted at the end of next week's Council meeting. Council members will turn in their evaluation forms to the Mayor. The Mayor will summarize the results for discussion next week. City Manager reminded the Council of the joint meeting with the Tigard- Tualatin School Board and the Tualatin City Council next week. He described the room set up. The Student Asset Survey will also be discussed at this joint meeting. For preview, a copy of the survey was distributed to the City Council. Council will forward upcoming vacation plans to the City Recorder. Council was reminded of an upcoming "Back to School Week" event scheduled on May 2. City Manager Monahan suggested that Council leave their laptop computers with staff at the conclusion of the April 23 meeting. Network Services staff will do service work on the computers. 13. EXECUTIVE SESSION: Canceled. 14. ADJOURNMENT: 10:26 P.M. G tip, Catherine Wheatley, CIO Recorder Attest: 77 1AAf Z-11 M M yor, ity 61 r'd te: \T I G333\US R\D EPTS7 \ADM\CATHY\CCM\020409. DOC COUNCIL AGENDA - April 9, 2002 page 10 gfu dy AGENDA ITEM # J2~.vi Oa FOR AGENDA OF April 9, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Commuter Rail Briefing PREPARED BY: Beth St. Amand DEPT HEAD OK ~V-6 CITY MGR OK ISSUE BEFORE THE COUNCIL A briefing on the Washington County Commuter Rail project. STAFF RECOMMENDATION No action necessary. INFORMATION SUMMARY Kathy Lehtola, Director of Land Use and Transportation for Washington County, will brief Council on the Commuter Rail project. The project plans include stations for both downtown Tigard and Washington Square. Ms. Lehtola will provide Council with an overview of the project's scope and timeline, and the opportunity for questions during a short discussion. OTHER ALTERNATIVES CONSIDERED N/A. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life, Central Business District, #1- Provide opportunities to work proactively with Tigard Central Business District Association businesses and property owners and citizens of Tigard to set the course for the future of the Central Business District; Transportation and Traffic, #3 - Alternative modes of transportation are available and use is maximized. ATTACHMENT LIST None FISCAL NOTES N/A ANNEXATION PLAN POTENTIAL TIMELINE I uz March 26,2002 • Council determines whether to move forward with `(rtfd~Plls >+h► ~et~>4rtll~fPfp, consideration of annexation plan t r, ' November March 2003 November Agreement 2002 2003 development with County completes County urban service Public addressing fiscal agreements outreach impacts if Nb-soorier•.' , No sooner No sooner required by ORS annexation will "hari;Junib than June than June 195.205 (2) cause reductions i. 2002 2002 2002;` In County property tax revenues. Develop Annexation Plan which includes: Timing and sequence for annexation •Extrisnioly,_. 4 months to 1 year to Local standards of urban service availability required as a diffi66" IC& prepare plan prepare plan precondition of annexation davelo lair for March 2003 for Nov 2003 Planned schedule for providing urban services to area to p foe-Nov election election be annexed The effects on existing urban service providers 2002'e19"cfton Long-term benefits of annexation plan (required by ORS 195.220) IIF Provide notice of proposed annexation to affected agencies B' re June; - October 2002 June 2003 per Metro requirements (45 days prior to hearing) 210!02 002:`' Prepare staff report Before-Aug 2, Dec 2002 August 2003 2002:: Publish notice once each week for 2 weeks prior to the public hearino Public hearing to consider the annexation and to considar outtina the Annexation Plan on the ballot File with the County September. January 2003 September 2002- 2003 Election Mdid is6r,5 March 11, 2003 November 4, 2003 Election results must be certified by the elections office for annexation to be complete and on the tax rolls July 1 (if March 24, November 24, Novel annexation plan does not set a delayed annexation date) 2,bU~<= 2003.« 2003 Council adopts ordinance proclaiming results of the elections = Rs:earlyate,,i;.,; March 25, 2003 As early as ,1Vb~i`26: 2d02= (ememenov) Nov 25.2003 Notice of annexation sent to Department of Revenue and As eariy.asi March 31, 2003 As early as Secretary of State 'I7ac~2620~2 : (Received) Dec 26.2003 Annexation on the tax rolls (if annexation plan does not seta July 1'; 2Q03'. July 1, 2003 July 1, 2004 delaved annexation date) ***The would require certification of results in less than the required and ordinary 20 days anticipated by Washington County Elections. AGENDA ITEM # FOR AGENDA OF ,Apri19. 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Scout troop 842 will conduct the flag, ceremony and the Pledge of Allegiance PREPARED BY: Susan KoMing DEPT HEAD OK ITY MGR OK ISSUE BEFORE THE COUNCIL Scout troop 842 will present the flags and lead the Council and audience in the Pledge of Allegiance. STAFF RECOMMENDATION None INFORMATION SAY Chuck Branen is the leader of scout troop 842. Scouts and parents in this troop recently built several bird houses and bat boxes which have been placed in Cook Park. Sally Mills, Water Quality Specialist in Public Works facilitated this project for the scouts. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life - Volunteerism Goal #1: The City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST None FISCAL NOTES None Agenda Item No. 16~Ieettng of Ll ~`C1 ~ ~ 1.'1 1J 0 M All ""1 0146 'k" R OF` C L A Awk M City of Tigard Volunteer Appreciation Month y. WHEREAS, the citizens of Tigard have historically worked together to build this community; and WHEREAS, Tigard citizens continue to participate in a wide variety of volunteer activities to maintain and improve the physical and social quality of life and the common good In this community; and WHEREAS, the skills, energy and commitment of Tigard volunteers enable many grassroots organizations to exist and achieve their goals; and WHEREAS, the skills, energy and commitment of Tigard volunteers greatly extend the available resources of local schools, governments, agencies and nonprofit organizations, NOW TMEREFORIE, in conjunction with National Volunteer month I, Jim Griffith, Mayor of the City of Tigard, do hereby proclaim the month of April as i Tigard Volunteer Appreciation Mouth ' and call upon all residents, business owners and visitors to the City of Tigard to honor Tigard volunteers. d Dated this day of 12002. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Tigard to be affixed. Jim Griffith, Mayor City of Tigard _ Attest: 1 City Recorder a.. ~ i~ Agenda Item No. Meeting of y q b2 1 Pft vitu"C L A P f AT 0 1 .r., National Librallry Week WHEREAS, our nation's libraries play a vital role in connecting millions of people with the resources they need to live, learn, work, govern and thrive in the 21" Century; and WHEREAS, Americans use libraries to find jobs, to learn to read, to be literate online, to find vital health facts, to research their environment and diets -and to find food for our souls; and WHEREAS, free people need free libraries, and America's libraries are the cornerstones of our democracy; and WHEREAS, librarians are the guardians of free access to information and resources. Libraries are for `y everyone, everywhere; and WHEREAS, every library - whether public, school, academic or special - has something unique to offer that ties its community to the very concept of a free people in a free land; and WHEREAS, libraries are places of opportunity, education and self-help. Libraries are part of the American dream; and WHEREAS, libraries bring you the world. Nowhere else can you have access to nearly anything on the Web or In print as well as personal service and assistance in finding it, and WHEREAS, in times of economic instability, Americans turn to - and depend on - their libraries and iibrarians;iand WHEREAS, our library Is just as Important a part of our community's Infrastructure as any road, bridge, public building or utility; and WHEREAS, thousands of people pass through the Tigard Public Library each year, but library resources may not be there when we need them without adequate support. We must ensure our libraries have a future with sustained funding and support; and WHEREAS, libraries and library supporters across America and beyond are celebrating National Library Week with The Campaign for America's Libraries, '@ your library;°and Now THEREFORE BE IT RESOLVED THAT 1, James E. Griffith, as Mayor of the City of Tigard, do ~ hereby proclaim the week of. ` April 14 20, 2002 as ,r fi National Library Week and I encourage all residents to support and use tfe Tigard Public Library. Discover or rediscover the wealth of resources available at your library. Rediscover America @ your library. / Dated this day of , 2002. G IN WITNESS WHEREOF, I have hereunto. set my hand and caused the Seal of the City of Tigard to be i affixed. $ James E. Griffith, Mayor City of Tigard Attest: ty Recorder AGENDA ITEM NO - VISITOR'S AGENDA DATE : APRIL 9, 2002 (Limited to 2 minutes or less, please) Please sign on the appropriate sheet for listed agenda Items. The Council vAshes to hear from you on other issues not on the agenda, but asks that you first try to resolve your concerns through staff. Please contact the City Manager prior to the start of the meeting. Thank you. NAME, ADDRESS & PHONE TOPIC STAFF CONTACTED JkK Po( A 5 /ya~osw• 1r~1 r( <S~C" rd t" ~a(oit2 ~roa~Wc~ 2 VISITOR'S AGENDA Page I Rose presents its summer The Broadway Rose ining The Broadway Fennell s spacious Deb Fen ummer theacar has been enterta season at the sP cushioned audiences with ls, The theater boasts 600 1~1 big Broad~Y "~usKA e Auditorium. and is proud seats, handicapped accessibility, air lobby since 1492, free paeldng, and a lively ~medies and revue' conditioning, High School, 9000 1W oval theater Camp" a' theTiga to be the °"h' PfO Located at Durham Road,Tiga''4' in Washington County ty T PRODUcvOKS: SUMMER SEASON „ y N75 ARE LISTED ON OUR WEB ®VY;t'Q ttWe ONS AND SPEOAL EVE YOU WA•fA MAY Also CALL THE BOX PROOUCTI OSE.COM. ORtO REQUEST OUR Ilk STTE AT VNrW.B TION OFFICE FOR SPEC SHOW IHfOPN~' SEASON BROCHURE oft SEKON C"S PURCHKE YOUR SINGLE TI BY TELEPHONE it reside Of J~ TICKETS: VISA OR MKTE G~ 01' N-LINE BY ~aviding produced $rB5C1UPilOUR 610-51 BOX OFFICE AT 503 WA.~pSE.COM. - i gter Pordand area a~ tF1RDUGH OUR BOX SEE AL THREE Got WSITING QUA WEB SITE O WWW 95CIt1Vn0p1: ~i OFF U014 {IDd~C~D N STAGE Sul S MMER ~ PRODUCOONS AND y'VE UP TO 1096 to" ' L•" r Mp1 i 1 by PRICES. \ -l .professional S. PuAa+ theater REGULARTICXET RAGAsEASON SUBS0UPsHOi1W0N r titlce't 1» 181UTY A PLUK CM PlactouR t J DYOU , ining G&rdable musical Pl~s• MEANS GREAT OLSCOUDLTS~T LEAST 4-HOURS 18 ADVANCE To tnairita h DATES LATER! JUST CALL IDE AT THE WILL CALL-COLE. to HAVE YOUR'TIC SETK OPEN AHALF' acomrn m -The Oreg" HpT KSIGNED. DOORS ~riees and SEXnl4G: SEATS ARE HOUR PRIOR TO SHOW -nME' GROUPS hroduction standards. ROSE WELCOXS THE BROW , OF THE REGULAA V P GROUP RE A A DlscouNT OF i0% E IN ADVANCE, BY OF Tp OR MORE GROUP SALES MUST BE M, - 1.: 0 TIGMT PRICE. PHONE OR IN pgRIP:SON CORPORATE SPONSOR OF THE • IP SPpHSORSH BKOME A SPONSORSI.1 E SHREE DIFFERENT $ROAOWAY (LOS EL . V fE HAV LE, ORCONTACTUSTO OLSGUSS OTHER RAMS AVAILAB YS APPRE0ATE4. PROD ALWA ppT1005• YOUR SUPPORT K r r ,t`~rt The Br iidwoy Rose harel~onships - established long-teen and JlAainstage Productions with many local Corporations RON- en to meet high standards for y productions are thus and production due:. continues to seek new sP°°sors' r, Y outstanding emernfnmenrtno from proven classic proldes; annual past productlons have such as Hao DAL The City °f Tigard t y A Grease,and owhornal, eater The the fh - to omempor'M works funding for Celebrating more than a `t such as Phantom, Rose also Qece sationaladway summer The Odd CouPk a"d Broadway decade of sen h,, t fhedd support from the Rose .x major theater,The Bro one ofSchoai District continues to Named as Tigard rn Company iTualadn to 1.40 cellentThings ~ ond as a rnaintain its comma utrgard" Y . ,k , are flir~~""' bath ' the qpSip O f addition to steady Nr' aw KS excellence In _TneTiemdT business became rO ~ PrO&O, artistic and f inanclai gam. '"aa the ~hev0' ,"Q` am ✓ value W h°v _ Horny naa. . Pfa¢ g~ric SupPh dway Rose! atThe Elmo a pertner= History Orion.-, nd quality ,productions o Children's Mato Supply Broadway pase-ibeatre Compare! you,,, ahlvoys fl wS and tw PlattElecMc ,at Group The Irdng in New three (nainstage sho SNOW Pearson Pins. t4 ers Four professfo%r own summer theater roduceS re holiday pound SpIrit In ► The company p as yvel) aSa Communicy ty Nn 5 1 , Eh><ctn~ decided to start ch where one of the summer, Ti9ruatatl S hoot nlsu York ict :eTgar'an}e$on, They productions each a company tired cho ideal location. Theater p the year- Portland Genera rt malt sow Kn up- as Prmers had producing shtr- anwo dthe er{ul proms ial events th roughout V6 l~Ctgard iMOrporated• began dreCeived and tfor the m"tsSion J-,a a company an from the loaf Natlonal Endco mM audiences and ROregon "41 Dr~^ng liviancial support and culture Coun e91ona1 AM Wcoverage' S1tf~ community, it also attracted larger Tualatin Arts Advisory Committ { talent from she 7p Los Angeles support nyQer you "VI'd etstron ll as Newsyork s ales as well as Jordan & rAlna portlaw :Programs Lamb Foundation tion and seavw dway Rose Children S TemPleron FO ds~ tion on in onThe Broadway the cabins Foun of its audiences-The Broa oif.saas G Each summer seas ndaWll The la dA request cksonM~otialT its al show in childrensThe1rer ~O began Producing an addition fern holiday show, andin Rose roducdor present, These dassic tales with a ~ lutist cipation and a chance to meet -me produced its entertain- two pornanski Foundation The 1999. In 2001,1t p dancing, audience -me 7ud er Foundation aced a cabaret series offering looks Io addidon,"he company offers 17. . for ageS Tigard Potary Fotion it incrod sts. The company includS110015 after the how. 11 and one meet m Foundation ding gees- arts round theater one for age a' melt by outstan where k on offer year' the cter, rips; US Bank forward to a{ure}8 summer drama in its ownksallon. ti > dc Director Broadway Rose staff includes Artis and gamn e hgnone . General Manger Dan Murphy. Th _ _ r Marketing and Developme t vot at rs Forth Ada Tigard High Leadership akfa ' " •,~~#~~~~r~~~~' 9000 SW Durham Road • Tigard • Oregon • 97224 " 503 431-5518 • FAX 503 431-5410 • http://ths.ttsd.kl2.or.us/leadersWp/home.htmi thsprez@hotmail.com ® April 4th: Congressman David Wu visits ® April 4t' and 5 h: State testing " K ® April 4th through 6t'• Thespian State Conference Cer+M: u. i Y April 6`h through I Oh: Band and Tigerettes to New York ' ERA April 6th. Speech Districts ° iryr April 6th: r' Sandy Invitational t~ ~Il S y'' ® April 12th: n?lei Y{ { S S '.t' End of Quarter / Cp1,ar a f SC kY ~.9te lfn~~.a l April 19th: Ift ic "n' The Den EE1l 1 ( I 0 April 27th: Blazers Alumni Auction K. t .it i t .t Ct X41 ~ a r a "Together we can succeed... by connecting the dots " In. THS Leadership '01 -'02 Mission Statement E rt u.a , AGENDA ITEM # 14. ~ FOR AGENDA OF Apri19, 2002 MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor and Council FROM: Greer Gaston DATE: April 1, 2002 SUBJECT: Three-Month Council Calendar Regulady scheduled Council Meetings are marked with an asterisk April 9 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 16 * Tues Council Workshop Meeting - 6:30 p.m. 23 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session May 6 Mon Budget Committee Meeting - 6:00 p.m. Water Building Auditorium 13 Mon Budget Committee Meeting - 6:00 p.m. Water Building Auditorium 14 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 20 Mon Budget Committee Meeting - 6:00 p.m. Water Building Auditorium 21 * Tues Council Workshop Meeting - 6:30 p.m. 27 Mon Memorial Day Holiday - City Offices Closed 28 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session June 9 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session 16 * Tues Council Workshop Meeting - 6:30 p.m. 23 * Tues Council Meeting - 6:30 p.m. Business Meeting with Study Session :%ADM\GREERICITY COUNC1W MONTH CALENDARMOC Tigard City Council Tentative Agenda 4116102 - Workshop 4/23102 - Business TV -Greeter 5114102 - Business TV -Greeter Due- 412J02 5 .m. Due: 419102 5 .m. Due: 4130102 5 .m. Workshop Topics Study Session Study Session (-6 Jt Mtg w School District (SI) - BLUE SHEET Update on Randall Grant Program - Liz -10 min Jt w C' of Tualatin (part of School District 9- Communication Plan Update - Liz - 30 min Z Cityscape Options for FY 02/03 - Cathy -15 min Planning Fee Study - Dick - 30 min c Long-Range Planning Program Update - Consent Agenda Consent Agenda es Barbara - 30 min Council Goal Update (SI) Managers Performance Evaluation IGA - Portland Police Data System - Gary S LCRB - San Sewer Reimbursement District 21- Gus & Vannie LCRB - San Sewer Reimbursement District 22 - Gus & Vannie Watemtaster IGA - Gus Business Meeting Business Meeting NTLCC Update - Margaret -15 min VA - Nathan Leamy Police Accreditation Report - Gary S & Ron Fern Street Annexation - PHQJ- ORD - 15 min Matt -15 min Update on PGE Franchise Audit & Future Update on Library's Annual Summer Reading Utility Audits - Craig -15 min Program - Margaret -10 min Update on FY 2002103 Budget - Craig - 5 min Department Overview: Finance - Craig -15 min Tree City USA & Arbor Da - Matt -10 min Cook Park: Update on Schedule for Phase 2 Improvements and Opening of Butterfly Garden - John Roy -15 min IGA - Establishing Tualatin Basin Natural Resources Coord. Committee - Duane-15 min City/Metro Joint Title & Greenspaces Mgmt. Agreement - Duane -15 min. SI = standing item is/adm/greer/tentatv ag/tentative.xls 4/1/2002 Page 1 mom Tigard City GOUnc►1 Tentative Agenda .GOISW 5111102 - Business N Greeter Due. 612s102 5 .m. X2 -Business N session StudY 2810 shP p5114102 5 c,~21102 -W0 0 ue_ study session Due; 517102 5 .mWo ficshop "Topics BLUE "NN-115onsentASenda Business 4destin9 VA - Nathan LOMY 1 Code Amendment - ORD Ling (MC Title 7 Crim tlon- 5 min ita Business M~ ment -0end - ment- Morgan " 15 min CralgiNadine ' nt Density Bonus Um ORp -Morgan Planned Develo Vacat+on" planned DevelopmePRlLegl y0~002 00001- PH Atlanta ROW ZOA2002.00001- VA002-QQ001-68th min .ter Street 9th Ave _ 15 min a 6 00 30 - q Q ORD- ►`~att -10 min R6W Vacation - PN Page 2 51=standing item a9ltentat+Ye.xis i;ladml9reerftenta 41112002 AGENDA ITEM # y , 3 FOR AGENDA OF April 9, 2002 CITY OF TIGARD, OREGON COUNCIL. AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE: Dartmouth Street 69`h Avenue Public Ri ht-of-Wa Vacation Initiation AC2001-00003 PREPARED BY: Mathew Scheidegger DEPT HEAD OK A0101Y MGR OK UAL ISSUE BEFORE THE C UNCIL Should the City Council initiate vacation proceedings for an approximately 1,181.6 square foot portion of public right-of-way commonly known as SW Dartmouth Street? STAFF RECOMMENDATION It is recommended that Council initiate vacation proceedings by adopting the attached Resolution which sets a formal public hearing date on the vacation for May 28, 2002. INFORMATION SUMMARY In the City vacation process of streets, easements and other public dedicated areas, the City Council begins the process by passing a Resolution to schedule a formal public hearing to consider such requests. The applicant is requesting that the City of Tigard vacate a 1,181.6 square foot portion of public right-of-way on SW Dartmouth Street, 188 feet west of SW 69th Avenue. The portion of right-of-way requested to be vacated is part of the landscape strip between the existing sidewalk on SW Dartmouth and the property line of the Tigard Corporate Center. The purpose of the request is to install a permanent monument sign in a portion of the vacated right-of-way. The right-of- way width is currently 90 feet wide along the length of the Tigard Corporate Center property, 55 feet from center line on the southside of SW Dartmouth and 35 feet from centerline on the northside of SW Dartmouth. The Tigard Triangle Design standard width for SW Dartmouth from centerline, east of SW 72nd Avenue is approximately 36 feet. The recently adopted Tigard Transportation System Plan calls for Dartmouth to be approximately 49 feet wide from centerline. The requested vacation will reduce the width of SW Dartmouth to 84 feet, the southside of Dartmouth's right-of-way width will be 49 feet, which is more than enough to satisfy both the Tigard Triangle Design Standards and the Transportation System Plan. OTHER ALTERNATIVES CONSIDERED Take no action at this time. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Not applicable. ATTACHMENT LIST Attachment 1 - Resolution initiating the vacation and exhibits Attachment 2 - Letter requesting initiation of the vacation FISCAL NOTES There are no direct fiscal impacts as a result of this request, as all fees have been paid by the applicant. SPECHT Achment Z SPECHT PROPERTIES SPECHT DEVELOPMENIT 15400 S.W. Millikan [Nay • Beaverton OR 97006 503/646-2202 Fax 503/626-8903 February 22, 2002 City Council City of Tigard 13125 SW Hall Boulevard Tigard, OR 97223 Re: Notice of Intent To File and Petition To Vacate a Portion of SW Dartmouth Street ROW Dear City Council: Tigard Corporate Center Limited Partnership (the "Petitioner" or "Tigard Corporate Center") is the owner of tax lot 2S l OIAA02900 and seeks to vacate a portion of SW Dartmouth Street right-of-way ("ROW") abutting their ownership. This letter is a petition under the Tigard Municipal Code (the "TMC") chapter 15.08 to vacate 1,181.6 square feet of the SW Dartmouth Street ROW west of its intersection with SW 69th Avenue in Tigard, Oregon. ORS 271.080(1) establishes that any person interested in any real property in an incorporated city may petition to vacate all or part of a street, avenue, boulevard, alley, plat, public square, or other public place by setting forth a description of the ground proposed to be vacated, the purpose for which the ground is to be used, and the reason for the vacation. The city of Tigard (the "City") has adopted Ordinance 85-01 implementing ORS chapter 271 as it relates to the vacation of streets, ways, public squares, and other public places. Therefore, the TMC contains the application requirements and approval criteria relevant to such a vacation petition. The Petitioner is now applying to the City to vacate a portion of the ROW of SW Dartmouth Street from approximately 188 feet west of SW 69th Avenue to its intersection with SW 69th Avenue. The Petitioner proposes to install a permanent monument sign in the vacated ROW. The Petitioner owns tax lot 2S101AA02900 which abuts the affected section of the SW Dartmouth Street ROW. The petition will not involve any additional abutting property owners. Submitted by Joe Curran Specht Properties AGENDA ITEM # 414 FOR AGENDA OF April 9, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Appointment of Gene Birchill. Alexander Craehead, Gerald McKee, Alan Mitchell, John Nibler. Robert Pike, and Eric Watson to the Building Appeals Board PREPARED BY: Susan Koepping VIII 1 DEPT HEAD OK yboll-MYMIGROK ISSUE BEFORE THE COUNCIL Will the Council appoint the above-named individuals to the Building Appeals Board? STAFF RECOMMENDATION Council will appoint the individuals named in the attached resolution to the Building Appeals Board. INFORMATION SUMMARY The City Council approved ordinance No. 01-12 amending the membership of the Building Appeals Board. Because the terms of all previous members on that board had expired, applications were sought from the specified professions and the general public. Recommended new board members were selected from the applicants who were interviewed by the Mayor's Appointments Advisory Committee in February and March, 2002. All members of the board are volunteers. The Tigard Building Official serves as the staff liaison to this board. OTHER ALTERNATIVES CONSIDERED Open requests for applications again. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Goal: City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST Proposed Resolution Information about each appointee. FISCAL NOTES none 1:%DM\PACKET'02\20020409\03.4 - BUILDING APPEALS ijISWC Building Appeals Board Appointees, April 2002 Gene Birchill is a deputy Fire Marshall with Tualatin Valley Fire and Rescue. He lives in Oregon City where he has been active in a variety of Oregon City and Clackamas County Committees. Alexander Craghead grew up in Tigard and now manages the Johann Bike Shop, his family's business. He lives on Hall Blvd., and is a member of the Community Character and Quality of Life Vision Action Committee. Jerry McKee resides in Hillsboro. He has been the Building Official for the City of Hillsboro for 12 years. He is active in the Hillsboro Chamber or Commerce, and has served on boards and committees related to his profession. Alan Mitchell is a practicing attorney who works for a firm that focuses on construction litigation. He has also worked as a building inspector, plans examiner and carpenter. He served previously on the Tigard Building Appeals Board, and on a number of committees for the construction law section of the Oregon State Bar Association. John Nibler is a general contractor who lives in Portland. He, too, was a member of the previous Tigard Building Appeals Board. He graduated from OSU with a degree in engineering, and has been employed in the construction industry since then. Robert Pike also lives in Portland. He is a commissioner on the State of Oregon Disabilities Commission. Through his business he provides technical assistance related to Fair Housing Act requirements and American with Disabilities Act. Eric Watson has resided in Tigard for many years and graduated from Tigard High School. He is a structural engineer and a principal with a Portland engineering firm. He is active in organizations related to his profession. AGENDA ITEM # FOR AGENDA OF 4/9/2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Award of Phone SWem Bid PREPARED BY: Paul de BMW DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Award contract to the top vendor STAFF RECOMMENDATION Award contract to Eschelon Telecom, Inc., Tigard, OR. for a complete telephone system to be paid on a 60 month lease with a $1.00 buyout in 61 months. System to include 60 month warranty, parts, and service contract. . INFORMATION SUMMARY The City of Tigard is requesting a complete, "turnkey" telecommunications system. The system shall include a telephone switching system, station equipment, voice mail, switchboard, all equipment, accessories, data base information, training, software, hardware, labor, materials, peripherals, maintenance services and other options. The City of Tigard's present Fujitsu phone system is over 15 years old. Fujitsu announced at the end of last year that they were cancelling all equipment sales and support from the U.S. as of January 1, 2002. The present system can no longer support the City of Tigard's needs. The city has found that for the present cost of service and maintenance, the City of Tigard can get a new phone system and any and all services required for less than our existing monthly charges with Verizon. The new system includes a phone system, voice-mail database, switchboard software and equipment. Installing a new phone system with the ability to grow and expand as the City of Tigard grows. The new system will have state of the art capabilities; it will be able to handle the City's present and projected future needs, even with the addition of City offices in the old library and new connections to the new library. The system will have the ability to join with the Data side of the Network Services for more efficient and reliable network and telecommunications integration. The present system can't expand any further than it already has. The City of Tigard presently pays about $5,500 on average per month for phone service and phone system maintenance. The projected cost of the new phone system and new phone service is approximately $4,300 per month. owl OTHER ALTERNATIVES CONSIDERED After weighting the alternatives with the present Fujitsu phone system and weeding through all the proposals submitted by various vendors, we feel this is the best alternative. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ATTACHMENT LIST Attachment 1: Evaluation Spreadsheet of Vendors FISCAL NOTES Funds for this are already budgeted and approved. There is no need for additional funding. The switch over will save the City of Tigard approximately $10,000 annually. Points 5 5 10 30 20 30 Check Opinion Grand Total Lease Op ! Maint. A B 1 C j D E F Total Score Totals Price per Month ; Not Ind. Eschelon Telecom 1 j 5 1 5 10 1 28 120 30 173/176 59/60 98 130,767.00 2,600.00 Expanets ; 5 4 10 21 16 12 143/176 47/60 68 141,493.98 2,667.16 NeWerizon I 5 1 5 110 1 27 18 9 158/176 51/60 74 149,500.00, 2,859.50 Extra Bradford, Consult./Shoreline Com. 3 5 5 24 1 5 30 115/176 38/60 72 166,036.90 3,398.00 i Extra matrix 1 5 ; 0 4 112 i 8 12 82/176 26160 41 172,071.00 3,405.78 Pavelcomm i 5 I 5 ( 9 21 20 12 135/176 50/60 72 183,109.00 3,877.251 Extra Oretel i 1 5 5 9 25 18 30 1621176; 55/60 92 255,332.33 4,227.70 BKR Fordham Goodfellow 4 5 110 24 14 30 158/176 53160 I 87 232,675.90 5,491.19 Extra Cetri-Global Tech. Didn't Bid Tice Didn't Bid Qwest Didn't Bid Moore Communications Didn't Bid Team electric Didn't Bid j Verizon Didn't Bid Integra Didn't Bid 1 ESP j Didn't Bid I AGENDA ITEM # FOR AGENDA OF Anri19, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE _ Discussion with State Senator Ginny Burdick and State Representative Max Williams PREPARED BY:_ Cathy Wheatley DEPT HEAD OK -L~ ZITY MGR OK td P - - ISSUE BEFORE THE COUNCIL A discussion with State Senator Ginny Burdick and State Representative Max Williams on issues of interest to Council. STAFF RECOMMENDATION Identify issues of interest or concern for Senator Burdick and Representative Williams. INFORMATION SUMMARY With the redistricting finalized as a result of the 2000 Census data, City of Tigard residents are now represented by State Senator Ginny Burdick and State Representative Max Williams. Senator Burdick and Representative Williams will discuss issues and concerns with the Tigard City Council. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY Community Character and Quality of Life, Goal 1, Communication and Strategy 3, Encourage public participation through accessibility and education. FISCAL NOTES None 1AADMIPACKET'02\20020409105 - DISCUSSION WITH BURDICK & WILLIAMS.DOC I AGENDA ITEM # FOR AGENDA OF April 9, 200?, CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Annual date on the Tigard Lib and i of Tigaid 1 Pro s PREPARED BY: Susan Ko in ' DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Who is the typical volunteer in Tigard? What does that volunteer do? How is the connection made between the person who wants to volunteer and the tasks that need to be done? STAFF RECOMMENDATI The Council will continue to support the efforts of volunteers as they work for the Tigard community. INFORMATION SUMMARY Volunteers were active in Tigard before the City of Tigard even existed. From anecdotal information, we know that early settlers helped each other and contributed to common goals to establish a viable community. The spirit of service to the community continues today as volunteers work on 135 different jobs in, all departments of the City of Tigard including the Tigard Library. Volunteers of many ages, and with many interests and skills contributed 20,000 hours in 2001. In addition, several work groups continued to work or were formed to explore areas of community interest including, a skate park, dog park, community art and are. youth. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY GOAL : City will maximize the effectiveness of the volunteer spirit to accomplish the greatest good for our community. ATTACHMENT LIST None FISCAL NOTES None AGENDA ITEM # FOR AGENDA OF Agri19.2002 _ CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Recoenition of "Team Tigard" as the Official City of Tigard Employee Volunteer Group PREPARED BY: William A. Monahan DEPT HEAD OK C] MGR OK ISSUE BEFORE THE COUNCIL Shall the City Council recognize "Team Tigard" as the City of Tigard's official employee volunteer group? STAFF RECOMMENDATION Staff recommends that the City of Tigard recognize "Team Tigard" as the official City employee volunteer group. Staff recommends that the City Council adopt a resolution acknowledging the prior efforts of "Team Tigard" and encouraging future efforts. INFORMATION SUMMARY In 2000, Police Chief Ron Goodpaster recommended that the City employees organize a City employee volunteer group for the purpose of participating in volunteer efforts citywide. Following formation of the Group, "Team Tigard" participated in Christmas in April activities in April 2000 and 2001 and in the American Cancer Society's fundraiser "Relay for Life" in both July 2000 and July 2001. In addition, Team Tigard adopted a portion of Hall Boulevard through the Oregon Department of Transportation's "Adopt-A-Street" program. "Team Tigard" has proven to be a success and has contributed time and energy to various City activities. In order to recognize the efforts of "Team Tigard" and to encourage its growth and involvement in future volunteer activities throughout the community, the City Council will consider passing a resolution recognizing "Team Tigard" as the official City volunteer group. OTHER ALTERNATIVES CONSIDERED Take no action. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST Memorandum dated March 26, 2002, from William A. Monahan Proposed resolution. FISCAL NOTES There is no financial impact for this proposed action. MEMORANDUM TO: Honorable Mayor & City Council FROM: William A. Monahan, City Manager RE: "Team Tigard" DATE: March 26, 2002 Tigard Police Chief Ron Goodpaster has always been an advocate of volunteerism in the community. In 2000, Ron recommended to the City Executive Staff that a group be formed to allow opportunities for employees, their families and their friends to participate as a group in volunteer efforts. The Executive Staff supported Ron's recommended, resulting in the formation of "Team Tigard." "Team Tigard" has been involved in various community activities since formation. Specifically, "Team Tigard" was a participant in the Christmas in April activities of both April 2000 and 2001. In 2000, "Team Tigard" helped to make improvements to a residential property in Metzger. In April 2001, "Team Tigard" assisted in the painting of the main hall in the Tigard Grange. "Team Tigard" also has particpated in July 2000 and 2001 in the American Cancer Society Relay for Life held in Tualatin. The Tualatin- based relay was initiated in 2000, with the "Team Tigard" group being one of the initial participants and, easily, the most enthusiastic! "Team Tigard" has adopted a portion of Hall Boulevard from Pacific Highway to Durham Road as part of ODOT's Adopt-A-Street Program. "Team Tigard" members have represented all City departments. Informal membership is open to all City employees, as well as family members and friends. The critera for informal membership is - participation. The benefits of participation are those available to anyone who volunteers in a worthwhile community activity. City employees, family members, and friends who have participated in "Team Tigard" activities in the past have contributed their energies and efforts and, in return, have enjoyed a sense of accomplishment in a job well done. The City Council is being asked to recognize "Team Tigard" as the official City volunteer group. Should Council approve the resolution recognizing "Team Tigard," this group would be granted an opportunity to utilize the City's Intranet capabilities to make all City employees aware of the Team's efforts, upcoming opportunities for participation, and to share experiences and successes. It is expected that greater awareness of the Team and its activities will result in more participation, more volunteer activities and greater camaraderie among City employees. A resolution has been prepared should the City Council wish to recognize "Team Tigard." 1AADMOLLIMEMOSX200WEAM TIGARDAOC aid- S ~~ployee ~0lunteer city of '~lga~d Group y ~.l nf..it r~ ~ r . iF 1 yr: ~ :'ff• f C\ Y r1LY G. ~ ~ ~I i.~ III CL CL ® Z3 r4k - t® to a ~.T" N ~L l s ! % (b✓ w ed f? ' F CD r';r.'~ °~4e~fp`.f:~;r • ' 13 mil`'' ;Y`~ t •'r~ ..erg;.... Team ~d®pt °Tagard t jeee Cre,w Members eesv ~ 7 11'' i 1! 'Pi 4 t ` used jr, ,qo, it 00 ® t ®d etoreo.. i~ • Yr ~~i, After I Y Tsp. ~ Sr,'o t n 'v r n t S a y' - :ate ~ _,tfr -pH'F-• Team s in April 2001 Tigard Christmas _ -regard Grange Painted Interior Washed E,xterror a 1 y S P i l t~ .o= CD std *mm j 9 i M7 R a r a.~;fr ~r , xt Tigard ® American Cancer Team Society Life 2000 and 2001 Relay for Li ti~rX~ s ~ ~v s,..~._ RXELAY FOR LIFE f AGENDA ITEM No. 8 Date: April 9, 2002 TESTIMONY SIGN-UP SHEET Please sign on the following page(s) if you wish to testify before City Council on: PUBLIC HEARING (INFORMATIONAL) TO ESTABLISH SANITARY SEWER REIMBURSEMENT DISTRICT NO. 23 S ®'MA STREET AT CHELSEA LOOP Due to Time Constraints City COLIVIkIll May Impose A Time Li f.t on Testimony 1:1ADM\GREER\CCSIGNUP%PH TESTMNY FORM SAN SEWER DIST.DOC AGENDA ITEM No. 8 PLEASE PRINT Pro onent - (Speaking In Favor O onent - 'S eakin A ainst Neutral Name, Address & Phone No. Name, Address & Phone No. Na ddress & Phone No. 9o7o.rw 13r Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. Name, Address & Phone No. off AGENDA ITEM # FOR AGENDA OF &ffl 9, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Formation of SanilM Sewer Reimbursement District No 23 (SW O'Mara Street at Chelsea Loop) .A/ PREPARED BY: G. Berry DEPT HEAD OK CITY MGR OK _L4 ISSUE BEFORE THE COUNCIL Formation of a sewer reimbursement district to construct a sanitary sewer project as part of the Neighborhood Sewer Extension Program. STAFF RECOMMENDATION Approval of the attached Resolution forming the Reimbursement District. INFORMATION SAY The proposed project would provide sewer service to seven lots along the south side of SW O'Mara Street. Through the City's Neighborhood Sewer Extension Program, the City would install public sewers to each lot within the Reimbursement District and the owners would reimburse the City for a fair share of the cost of the public sewer at the time of connection to the sewer. In addition, each owner would be required to pay a connection fee of $2,335 before connecting to the line and would be responsible for disconnecting the existing septic system according to County rules and any other plumbing modifications necessary to connect to the public line. Each owner has been notified of the hearing by mail. The notice, mailing list and additional details are included in the City Engineer's Report attached as Exhibit A to the proposed resolution. If Council approves this request to form the Reimbursement District, bids from contractors to construct the sewer will be requested. Another resolution to finalize the formation of the Reimbursement District, with cost adjustments, will be submitted for Council action after construction is completed and actual construction costs are determined. OTHER ALTERNATIVES CONSIDERED None. VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY ot applicable. N L =IN Willi ATTACB[ME 'T LIST Proposed Resolution Exhibit A, City Engineer's Report and table of estimated cost to owners Exhibit B, Map Vicinity Map Notice to Owners with letter List of Property owners Resolution 01-46 FISCAL NOTES Funding is by unrestricted sanitary sewer funds. I.Ac4vWoW mU*rn 27 (Onam) WyMonAOo =1111111 mill CHELSEA LOOP S p'MARA SEWER IMPRpVEME 23 SANITARY DISTRICT REIMBURSEMENT ,a N i s 0'M A _ E G 0 j ONAL S VICINITY MAP ' NT5 INCA-DQS RIC PROPERTIES. REIMBI RSEMEST March 25, 2002 CITY OF TIGARD OREGON IN 'd g ft h' T I LAN 1 0' Informational Hearing NOTICE IS HEREBY GIVEN THAT THE TIGARD CITY COUNCIL AT A MEETING ON TUESDAY, April 9, 2002 AT 7:30 PM IN THE TOWN HALL OF THE TIGARD CIVIC CENTER 13125 SW HALL BLVD TIGARD OR 97223 TO CONSIDER THE FOLLOWING: Proposed Sanitary Sewer Reimbursement District No. 23. (SW O'Mara Street at Chelsea Loop) The Tigard City Council will conduct an informational public hearing to hear testimony on the proposed Reimbursement District formed to install sewers in SW O'Mara Street at Chelsea Loop. Both public oral and written testimony is invited. The public hearing on this matter will be conducted as required by Section 13.09.060 of the Tigard Municipal Code. Further information and the scheduled time for this item during the Council meeting may be obtained from the Engineering Department, 13125 SW Hall Blvd. Tigard, Oregon 97223, by calling 503 639-4171 extension 373 or at www.ci.tigard.or.us. 1:1e VrepVelmbursemeM GstrlasW oWm at "3e&VwmalbnV*ft9 1-lamaeon heannp.Wc 13125 SW Hall Blvd„ Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Proposed Sanitary Sewer Reimbursement District No. 23 (SW O'Mara Street at Chelsea Loop) At this meeting, City Council will be requested to form a sewer reimbursement district to provide your neighborhood with sewer.service. There is no requirement to connect to the sewer or pay any fee until connection is made. Each property owner's estimated fair share of the public sewer line is based on the area of the lot served and is summarized in the table below. This amount will be revised once construction is completed and final costs are determined. An annual increase of 6.05% simple interest will also be applied to this amount. The amount each property owner will be required to pay will be limited to $6,000 for connections completed within. three years of City Council approval of the final City Engineer's Report following construction, in accordance with Resolution 01-46. Please note that this resolution also requires the owner to pay any fair share amounts that exceed $15,000. Consequently, if the final fair share for an owner exceeds $15,000, the owner would be required to pay $6,000 plus the amount the fair share exceeds $15,000. The owner would also be required to pay a connection fee of $2,335.00 at the time of connection to the sewer. In addition, property owners are responsible for disconnecting their existing septic system according to Washington County rules and for any other modifications necessary to connect to the public sewer. See Map Reverse Side Reimbursement District #23 Estimated Cost to Property Owners Owner Address Area (S.F.) Estimated Cost to Property Owner 1. Eardl 9050 SW O'Mara St. 22,360.67 $10,405 2. Yedin 9090 SW O'Mara St. 23,994.48 $11,165 3. Fuller 9130 SW O'Mara St. 23,332.99 $10,858 4. Mueller 9190 SW O'Mara St. 23,147.74 $10,771 5. Hoddap 9210 SW O'Mara St. 23,520.85 $10,945 6. Fisher 9240 SW O'Mara St. 9,479 22 $4,411 7. Fisher 9240 SW O'Mara St. 15,114 64 $7,033 11tlp2]]4aMphl.rp12001.2002 fr d00-M= OftO MkWX VrA0 dSW4 Mofts I WWAOC I Mj ° Reimbursement District #23 12:55 PM Estimated Cost to Property Owners ESTIMATED OWNER TAX LOT ADDRESS (AC)AREA AREA (S.F.) RO T TO OWNER 1 EARDL 2S102D000502 9050 SW OUARA ST 0.51 22,360.67 $10,405 2 YEDIN 2S102D000511 9090 SW OIMARA ST 0.55 23,994.48 $11,165 3 FULLER 2S102D000502 9130 SW OUARA ST 0.54 23,332.99 $10,858 4 MUELLER 2S102D000506 9190 SW OUARA ST 0.53 23,147.74 $10,771 5 HODDAP 2S102D000508 9210 SW OUARA ST 0.54 23,520.85 $10,945 6 FISHER 2S102D000300 9240 SW OUARA ST 0.22 9,479.02 $4,411 7 FISHER 2S102D000302 9240 SW O'MARA ST 0.35 15,114.64 $7,033 Totals 3.23 140,950.39 $65,588.81 CITY OF TIGARD, OREGON RESOLUTION NO. 01- 4AP A RESOLUTION REPEALING RESOLUTION NO. 98-51 AND ESTABLISHING A REVISED AND ENHANCED NEIGHBORHOOD SEVER REEMBUR,SEM ENT DISTRICT INCENTIVE PROGRAM WHEREAS, the City Council has initiated the Neighborhood Sewer Extension Program to extend public sewers through Reimbursement Districts in accordance with TMC Chapter 13.09; and AREAS, on October 13, 1998, the City Council established The Neighborhood Sewer Reimbursement District Incentive Program through Resolution No. 98-51 to encourage owners to connect to public sewer. The program was offered for a two-year period after which the program would be evaluated for continuation; and WHEREAS, on September 26, 2000, the City Council extended The Neighborhood Sewer Reimbursement District Incentive Program an additional two years through Resolution No. 00-60; and AREAS, City Council finds that residential areas that remain without sewer service should be provided with service within five years; and WHEREAS, Council has directed that additional incentives should be made available to encourage owners to promptly connect to sewers once service is available and that owners who have paid for service provided by previously established districts of the Neighborhood Sewer Extension Program should receive the benefits of the additional incentives. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: Resolution No. 98-51 establishing the Neighborhood Sewer Reimbursement District Incentive Program is hereby repealed. SECTION 2: A revised incentive program is hereby established for the Neighborhood Sewer Extension Program. This incentive program shall apply to sewer conncctions pmvidcd through the sewer reimbursement districts shown on the attached Table 1 or established thereafter. All connections qualifying under this program must be completed within three years after Council approval of the final City Engineer's Report following a public hearing conducted in accordance with TMC Section 13.09.105 or by two years from the date this resolution is passed, which ever is later, as shown on the attached Table 1. SECTION 3: To the extent that the reimbursement fee determined in accordance with Section 13.09.040 does not exceed $15,000, the amount to be reimbursed by an owner of a lot zoned single family residential shall not exceed $6,000 per connection, provided that the lot owner complies with the provisions of Section 2. Any amount over $15,000 shall be reimbursed by the owner. This applies only to the reimbursement fee for the sewer installation and not to the connection fee, which is still payable upon application for RESOLUTION NO.01 P Page 1 sewer connection. SECTION 4: The City Engineer's Report required by TMC Chapter 13.09 shall apply the provisions of this incentive program. Residential lot owners who do not connect to sewer in accordance with Section 2 shall pay the full reimbursement amount as determined by the final City Engineer's Report. SECTION g: Any person who has paid a reimbursement fee in excess of the fee required herein is entitled to reimbursement from the City. The amounts to be reimbursed and the persons to be paid shall be determined by the Finance Director and approved by the City Manager. There shall be a full explanation of any circumstances that require payment to any person who is not an original payer. The Finance Director shall make payment to all persons entitled to the refund no later than August 31, 2001. SECTION 6: The Sanitary Sewer Fund, which is the funding source for the Neighborhood Sewer Reimbursement District Program, shall provide the funding for the installation costs over $6,000 up to a maximum of $15,000 per connection. EFFECTIVE DATE: July 10, 2001 PASSED: This day of 2001. ~tayor Cio of 'and ATTEST: Recorder - City of 'gard I:1CjW%, e\ResTR=juVau Revising Qet Nci Wftod Sew Inomt ve Pmgmm RESOLUTION NO.01-(./ Page 2 TABLE 1 Reimbum ement Distrlcto with Refunds Available DISTRICT FEE PER LOT REIMBURSEMENT AVAILABLE INCENTIVE PERIOD ENDS TIOARD ST.No.8 5,193. No reimbursement avallable FAIRHAVEN ST/WYNo.9 4,506 No reimbursement available HILLVIEW ST No.11 8,000 July 11, 2003 100'" 8 JOHNSON No.12 5,598 No raimbureament available 100'" & INEZ No.13 8.000 July 11,2003 WALNUT & TIEDEMAN No.14 8,000 July 11,2003 SEVELANDBHERMOSA No.15 5,036 No reimbursement available DELMONTE No.16 8,000 July 11,2003 O'MARA No.17 8,000 July 11,2003 'WALNUT & 1210 N0.18 - Amount to be roimburaed will be Throc yams from samba avallability 'ROSE VISTA No.20 determined once final coats are determined. Currently bainD constructed J. (~,~1« nfS ^''-S t:!!i IAN . f > m 55 cam-, 6AcDONALD 5T r .3 r, °"S _ ?ti ~t s. i ' ~ti ~`~`s~' ti ;K,,. ~„~..#!1"~_r 1.R~ ~r~~'~ . = .r, s~ z . ~ •~F ,t- r 1~~~ rh,~,n,+~,h,T a did f 'Y a3~"" !r ~u„s;~-~i t a'~S~t~t~l'`~ ~ xf ~q^~~~~~~-,.~~g~ w ~.~r?`a ~,~"a .~SZ~y~ Z~; ~s~ N'~~C,,s~'~'s~~!~ x a ~r L~ ® ® ~ d ® ~ f. ,9 a ® ® ® ~~,A ~ ® 8®. < 1' - ~c~,: wa7 j. r 111 ® ® .o o ~ ~ ® ® 6 s ♦ _ j 1~~i',i ® ' ~i II~~I'I~ ~!►,a AGENDA ITEM # 1 FOR AGENDA OF Z4 - 0/ - o P- CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ge ISSUE/AGENDA TITLE International Resource Cities Program - Tigard and Washington County Exchan with Samarinda and Kutai Indonesia PREPARED BY: William A. Monahan DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL The City of Tigard and Washington County are participating in the International Resource Cities Program through ICMA. The program is fully funded by the USAID Program. In February, a contingent from the city and county made an hi ial trip to Indonesia to assess the needs of the Indonesian local governments and determine how we can provide assistance. Tigard Finance Director Craig Prosser and City Manager Bill Monahan will update the City Council on the February visit and the program elements scheduled for the coming months. STAFF RECOMMENDATION Hear a presentation by Finance Director Craig Prosser and City Manager Bill Monahan. INFORMATION SUMMARY The City of Tigard and Washington County were invited by ICMA to participate in the International Resource Cities Program. The program is aimed at providing assistance by United States local governments to local governments in Indonesia and addressing service delivery needs of the Indonesian communities. On August 28, 2001, the City Council passed a resolution supporting our participation in the program. Council recognized at that time that the ICMA program in Indonesia was initiated in October 2000 when USAID awarded ICMA the contract to develop up to twelve partnerships between Indonesian cities and counties and American cities and counties. In February 2001 the city of Samarinda and the county of Kutai signed agreements indicating their interest in participating in the program. We and Washington County were identified as the suitable team to partner with Indonesian communities last fall. We were delayed in our initial trip until February. The benefits to a participating city like Tigard are many. The opportunity for our staff to participate and develop their problem-solving skills in an environment outside of Tigard should be rewarding and a benefit to Tigard. Our staff members, who are truly experts in their fields, will be given opportunities to share their knowledge with others in Indonesia who are in need of the resource. Tigard will also benefit from the program by working with our counterparts from Washington County. Washington County, as well as our neighboring cities within the county, have always worked cooperatively with us on local issues. This has proved to be rewarding and efficient to our citizens. Working together on a project such as the International Resource Cities program will further solidify our working relationship with Washington County staff. The trip to Indonesia took place from February 7 to 21, 2002. Craig and Bill were accompanied by Washington County Administrator Charlie Cameron and Chal Landgren, OSU Extension Services Forester. After an initial stopover in Singapore, the group spent eleven days in Indonesia. During that time, the group met with ICMA staff, were oriented to the locations, and held numerous meetings with elected officials and staff of the city of Samarinda and the county of Kutai. During the visit with various city departments, the City of Tigard representatives analyzed their issues and developed an action plan. On February 16, 2002, at a formal signing ceremony in Samarinda, Tigard and Washington County executed a Memorandum of Understanding with the governments of Samarinda and Kutai. Two action plans, one specific to Samarinda and one specific to Kutai, were agreed to. A copy of the Memorandum of Understanding as well as the Action Plan with the city of Samarinda are attached. Please note that of the four action steps identified in the Action Plan for Samarinda, two of those steps, the second (Training and Accounting Practices) and the third (Development of a Catalog of Possible Revenue Sources) will also be performed for Kutai. Craig Prosser and Bill Monahan will make a presentation to the City Council using a PowerPoint format illustrating the activities they took part in, the sites they saw, and the people met. At this time, Tigard and Washington County staff are developing the elements of the implementation steps of the Action Plan. It is expected that the contingent from Samarinda and Kutai will visit in either May or June. As Council will recall, this is an 18-24-month program where Tigard, along with the Indonesian local governments, will follow the Action Plan to completion. It is hoped that a continuing working relationship can be developed that goes beyond the Resource Cities program. OTHER ALTERNATIVES CONSIDERED None VISION TASK FORCE GOAL AND ACTION COMMITTEE STRATEGY N/A ATTACHMENT LIST 1. Resolution No. 01-53, A resolution supporting partnership in the International City/County Management Association (ICMA) International Resource Cities Program I 2. Memorandum of Understanding, signed on February 16, 2002, in Samarinda, Indonesia i 3. International Resource Cities Program Action Plan, dated February 16, 2002 ~I 4. Exchange Progress Schedule i 5. PowerPoint Presentation Slides FISCAL NOTES Attachment Z CITY OF TIGARD, OREGON RESOLUTION 53' A RESOLUTION SUPPORTING PARTICIPATION IN THE INTERNATIONAL CTTY. /COUNTY MANAGEMENT ASSOCIATION (ICMA) INTERNATIONAL RESOURCE CITIES PROGRAM WHEREAS, the Intemational/City/County Management Association (ICMA) in cooperation with the United States agency for International Development (USAID) and other international agencies established an international partnerships program called the International Resource Cities Program; and WHEREAS, through the International Resource Cities Program, selected local governments exhibiting a record of exceptional management in the U.S. have been invited to share their local government expertise and successes with communities in developing countries that are making the transition to democracy; to provide technical assistance in improving professional and ethical municipal management; to support participatory and inclusive goverment; to improve delivery of public services; and to increase access to decent and affordable housing; and WHEREAS, the City of Tigard, Oregon, partnering with Washington County, Oregon, has been chosen to participate in this extraordinary program to represent the United States by being matched with the City of Samarinda, Indonesia, and the county of Kutai, Indonesia. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: The City Council supports the City's participation in the International Resource Cities Program, and by so doing endorses the promotion of democratic principles in the City of Samarinda, Indonesia, and the county of Kutai, Indonesia. PASSED: This day o c t44- 2001. d M or- i o i 07 ATTEST: - City recorder - City of Tigard% BADWRESOLUTIONSVCM4 - IRCPAOC RESOLUTION NO. 0l-J3 Page 1 N ~ Pr NO e A KE.SEPARAMAN PEMERINTAH KpTA S ME~DN®v~ OF AMARINDA, INDONESIA U~0~ERS7',qN ~IVIER/NTAFI KABuPAT~~ DING KUTAI KARTANEGARA GOVERNMENT OF INDONESIA GOVE KOTA~~AMARINDA, INDONESIA denga~i RNMENT pF KABUPA CITY KARTANEGARA. INDO TEN KUTAI O~ RIGARD, OREGON NESIA PEMERINTAH WASHINGTON COUN .USA Wdh TY, OREGON, USA CITY OF TIGARD , OREGON, USA TENTANG WASHINGTON and " KERJASAI4,q PROGRAM COUNTY, OREGON KEMITRAAN KOTA * USA FOR Pala hart in' asru INTERNATIONAL fan9an di bawanpat d► Ko aE Sman~°da gRU'vR~ 0 RESOURCE CITIES PROGRAM Drs. H. ACFIR4D AH9thini RqM:: yy kam~ yang Sams atinda, vye. the slXTIEI_" day of FEBRUARY 2002 in ~ in! ~~n~k~Rnda dam nab ntuk dan atas 1. Drs. n- ACU[NAD Samarindapemenntah Kota AiE11AdS, tom: Mayor of Samarnda, act; Kota Government Sannda pWA6A" CatYti ~ rah ~ neon. 2. 4d of 9:1,W 01 Ttga~ USA manager, "Vlk Wl,F1AY1. Corn hat m+ p t Ow w Govane9ma, ac 2. dan alas ""'W USA gu of~Kh erns of Tigard, own' 3. pr^ty H. SKAUff k K t he K.Onegar e9aro dalam en Kt" KA" Ka wPalen Kudta~ h~i la I lQss•N•SYAU 1 p A n Urator. nama on ra CounY a►9 Kadarlega 4. CNAR~S D-Cl aR: Washingt n Co~• of Ad tor, tieW the C 'tY• 0re9mtnt wast►tngton t,VS f3. CAME--0 : 40' C~dan atlas Oaf USA A. CRWndak untuk Counw, Petnera'tah wasl"on AGREED Dragon, USA Program' MRCP) s es!9►~ : nd Resource C *,IC Ay ! RERSePAI The ntem W to l end P roms ~ by the Manage_ naed .Ath Pro9 arionat Resource Cues s - I av Gttn S s pg Y for MA). nt atonal oevelopm The intern h the Inte a da in Bab*a wa~bon {ICMA)• add ~ ~EW&P~nt emawo 1. Y µan ~ ! Age for Intemat►0nal for the IRCP am to assist impmvvim Put> the a United Scat 2. 'the goats rnr,riyppal noarwSeS~n ParttaPat1On tul►~' , and en` Dutaging demos (USAID? atau Pro9 ' Kemkman Kota` adalah o five s jlnqy~a" service imP~ a 1RCP ntah dae~ ttatam ma by their taon Ctt Bahvm unwK Y of 2. rr~tn ann Kate, m nya den kerr►a l den9a'n gam~da, lndortesta and as the R~ kemwPuan M ,,d ,,M terdP 3. areas, KO USA, have agreed to se s SPecW'~ItY in Omgor" 6ieUb8 ~n waMa masYarakat Cty d Tigard Tt9ard'to each other over the ne eft areas °fFirad Ptah Kota Sarnannda dam Pro9sam KeniWn ~ echnieg rain P~unttY inent rnaa9 Residing. ashwa peme lira datan' dalan! pariipoon' e Revenue ~Ilana~3 3• t,jah sed2 Wan nteu Lu ng Paod~ Man ent, and Kota (mcf ,*Men Kota oieh Masyara hd tews pendanggnaan p=etolaan pendapatan ii~ pence Daerah• 00 Me C:*' A Samatind, l er 'da"atech t K have resoly `tthe e ef(OA sk. Tt9atd 4• V~gard, areg° T, UsQe - mUA;;OPs GAY Act+°n P~ ~ lhraugn the K aand eK . AYi t~ang- be and %e C*y di Plen► lah ~an senca me~iui uPa m & Bahl pemetfn~ samadnda, 1~ C wten d Kohl ol Tigard 5• Whereas. K~' USA, as R o een a *ide S P. tetah iowov `dean wen dan on kkan dan Tagard, Oceg eto ~e TO* bers throug noon glom ats sires Kota hdh wafga don ~Wde and nd ~murntY Iflom ons. and Private sect final oWeT 5. t3atv~ta p rti a Koh sewro ~ e uk r ing , µGps), and Pu bart~yaraka u y masyamkat, dan °mundY• buPaten Kutai, Indonesia CWO lembw da, counw. .1 ihe a nova swon a don CAW Wreas. Y10 'al Turd and ulia9 r .0 gees 01 futnYa, pemenutttuk masa 1S bb% n ~ the have c°m an`eI the O° nNel 18 n link been ji0d IRCP dala untuk tnomban etshxg b~uPP°d, to form a Sustar att~ an Ko a ~ USAID11Ct eduenya. USP IDfICMU • . Gt1Y e~ county, tee ut 3 yam ; lutan anla ata Sa Oda d den9 the ~mmunit►es Satnantide Ind Po aten*0 "bu hobo pemedntah K beker. same CourttY Whereas, Kan. USA agree t0 Wa hingt wand ton and delive~i nl~ya, nhak kulm . 7 aid Indonesia a Setvtce I. ~ telah se aW u u - dan u~ ~nm9~I~ K~~ , Dreg KattanW their efforts to ►mPO' di nd~ pernenr'~`I' p~alfa ~ro diwilayah tn'- pregm~ntinthe reg10n• ding -IS agMed to ar nag nennddaa ~ngelalaanny den ditand ~ni op Owdum of Undo vd ihe day and dhaothe ;eaAed aman iii d'atsuat ut di atas d wena%ja 00mas, this a an da an aforetr►e and ag valid and kesepahd den tang9~te i CUkuP °~hukum yang Wined to S h 2 (t.O) co;ie ada It ts g masin9 momP n kekuatan Zfour) led9monts. ame WJ2A b nPda s sah den maw sama- CITY Of TIGARD City manager, ERIN TAIN~ ~ f~1NDA PEM O11f11.UAM MONAHAN Qes. H• SCHIWAU AMINS, Wil %'y ~ WA~Y Ad ~ NTAHBATEN KUTA! KAS~ PEMERIP CHARLES fJ• CAMERON Dis. H. SYAUKpRII HR, MM USAIO Govgmm0a Offica of ~ e~~ pimdat Pa Ertnersl►iP Manager, JESSICA R. MENNA KEMA~TARUC Attachment 3 International Resource Cities Program Action Plan February 16, 2002 For technical cooperation between: Kota Samarinda, Indonesia, and Kabupaten Kutai, Indonesia . and City of Tigard, Oregon, USA and Washington County, Oregon, USA INTRODUCTION In February 2002, Kota Samarinda, and Kabupaten Kutai, Indonesia, and City of Tigard and Washington County, Oregon, USA, signed a memorandum of understanding for a program of technical cooperation under the auspices of the International Resource Cities Program (IRCP). The IRCP is funded by the U.S. Agency for International Development (USAID) and is implemented by ICMA. This partnership is intended first and foremost to assist the governments of Kota Samarinda and Kabupaten Kutai address some of the critical service delivery needs of its citizens. The following action plan spells out the objectives of the partnership, and will serve as the framework for the relationship between the communities. It also identifies how Kota Samarinda intends to target the financial assistance from USAID. The partners plan to achieve these goals over the 18- month period that USAID will provide financial support for the project. However, the partners intend to continue working together beyond the end of this assistance. MAIN OBJECTIVES The main objectives that the two partner cities and the counties will focus their efforts for Kota Samarinda and Kabupaten K.utai to improve human recources of the city, improve city h procedures, and address environmental concerns are: 1 1. Develop an improved citizen participation process based on communication between the citizen and city staff using more effective means 2. Create a solid waste recycling program and initiate education of the community on the benefits and practices of recycling. 3. Design and carry out a training program in double entry accounting using the finance staff of Kota Samarinda and Kabupaten Kutai as the staff trainers locally 4. Prepare a matrix of potential revenue generating programs for Kota Samarinda along with Kabupaten Kutai 5. Take initial steps to "open doors" for Kota Samarinda to seek Tigard area opportunities for learning and coordination in: a. intermodal transportation, b. planning staff professional development, c. application of performance budgeting, d. opening trade opportunities in Oregon for Samarinda based businesses, focusing on traditional East Kalimantan products. The following section describes in more detail the actions that the partners intend to undertake to address these issues. CURRENT SITUATION/BASELINE DATA Citizen participation is not developed to a point that the level of knowledge of city government allow the city to pass fee increases for needed capital investment. City staff are professional and committed; ho<<,--, ver, skill development would make them more effective in their job performance, particularly in the area of communication with the public and dispute resolution and facilitation. ■ Solid waste management lacks a commitment to recycling, resulting in damage to the environment and increased collection and landfill costs. ■ The city financial system lacks the application of double entry accounting. ■ City fees require updating and greater connection to the cost of delivering services now and in the future. a Samarinda has several special needs such as education on the way to apply intermodal transportation, performance budgeting, and opening trade opportunities in the United States for East Kalimantan traditional products. a Existing revenues are derived almost entirely from the Indonesia National Government. Even though most of those revenues area paid by companies doing business in East Kalimantan, the Indonesian National Government collects those revenues and distributes them back to East Kalimantan local governments. Distributions are usually late and local governments have no way of knowing whether they have received all the revenues they are due. ■ Samarinda has few local revenues. City services rarely recover full costs. Many Samarinda citizens have limited ability to pay higher fees and taxes. 2 ■ Double-entry accounting system has not been officially used in Indonesian government's finance offices at all levels, both national and local. The national government is currently preparing a new national accounting system for government offices and public finance practice. The proposed system will be using double-entry accounting principles and will be implemented soon in the near future. ACTION STEPS Develou an improved citizen participation process based on communication between the citizen and city staff using more effective means. 1. Educate all city staff on the present city vision and how to involve the citizen in the evaluation and update of the vision. Indicator: All staff are briefed and understand the vision and how it will be evaluated and updated. Indicator: Staff from all city departments assist in the vision evaluation process and drafting of vision accomplishments. Indicator. The vision document includes an enhanced public involvement process. Timeframe: September 2002 for all city staff to receive education on the vision. September 2002, incorporation of a vision update and reporting process into the city vision. Responsible party: Samarinda and Tigard. Intermediate steps: Evaluate the vision and the process used to develop it. • Evaluate opportunities to give the public a say in the updates and evaluation of the vision. Create a citizen involvement process for the vision update and identify key community leaders to be contacted and involved in the process. 2. Train key management staff in all city departments in effective dispute resolution and communication techniques. Indicator: Key management staff from all city departments are trained in effective dispute resolution and communication techniques. Indicator: Trained staff are capable of training other city staff so that by March 2003 all technical and professional staff are trained. 3 Timeframe: March 2003. Responsible party: Samarinda and Tigard. Intermediate steps: • Identify key staff who can be trained to be trainers in the areas of dispute resolution and communication. • Create training materials for use in the process. • Identify the first group of city technical and professional staff members to be trained by city staff trainers. 3. Using the vision as a starting point, initiate a program where city employees meet with the public and facilitate communication on the vision and how it.will be evaluated and updated. Indicator: The process for evaluating and updating the vision is made known to the public. Indicator. A series of community meeting involving citizens and trained city staff to discuss the vision are held. Indicator: A list of key citizen contacts representing all city geographic, religious, business interests, and organization is compiled and made available to city departments. Timeframe: May 2003. Responsible party: Samarinda. Intermediate steps: Schedule, advertise for and carrying out a series of meetings to educate the public on how it can be involved in city affairs. • Encourage city staff members to apply facilitation and communication techniques in all day to day interactions with the public. • Reward employees who demonstrate outstanding customer service and contacts. 4. (Develop and adopt a citizen involvement process for all city departments which calls for obtaining input on projects and plans, reporting issues, plans, and successes and reports back to the public at least annually through the budget process on department performance. ' Indicator: A citizen involvement coordinator is designated and allocated sufficient authority to compel department cooperation in carrying out the city's citizen involvement plan. Indicator. Each department has an adopted citizen involvement plan which is approved by the citizen involvement coordinator. 4 Indicator. The city budget for 2004 includes measurable and useful performance measures for each program budget. Timeframe: The established time for the Walikota to submit his budget in draft form for review for the period which includes January 2004 Responsible party: Samarinda and Tigard. Intermediate steps: • Develop citizen involvement plans by departments following a format created by the designated citizen involvement coordinator. • Adopt policies which authorize the citizen involvement coordinator to carry out the responsibilities of the position. • Train appropriate staff in performance based budgeting. Develop an in-house training program to improve Samarinda accounting practices with emphasis on double-entry accounting. • Train Samarinda accounting staff in best accounting practices with a focus on double- entry accounting. Indicator. A Samarinda staff person receives two-week on-the-job training in Tigard. Indicator: Samarinda staff develops in-house training program. Indicator. Samarinda staff presents in-house training to other Samarinda accounting staff with assistance from Tigard staff. Timeframe: This training will occur no earlier that September 1, 2002. Responsible party: Samarinda and Tigard. Intermediate steps: • Samarinda staff visit to Tigard must occur no earlier than May 2002 and must be completed no later than June 30, 2002. • Samarinda will provide English language training to its assigned staff between February 17, 2002 and May 1, 2002 to increase language skill to the level that the staff can communicate with Tigard accounting staff without the assistance of an interpreter. • Samarinda will provide academic training to staff who will be coming to Tigard on double-entry accounting. The Samarinda based training will take place between February 17 and May 1, 2002. • Samarinda will provide a written explanation of their current accounting system and samples of recent financial reports to Tigard. ICMA will translate these materials into English. • Samarinda will provide the resume' (explanation of education, training, and work experience) of the staff to come to Tigard by 5 March 15, 2002. Within five business days Tigard will inform Samarinda whether the staff is acceptable. Develop a catalog of all possible revenue sources that may be available for use in Samarinda. Provide training and discussion to assist Samarinda staff in selecting an option or options that would work best in Samarinda. Assist Samarinda staff in developing, a workplan for the adoption of the chosen option or options Indicator: A catalog of potential revenue sources including descriptive information. Indicator: A short list (10 to 15 items) of potential revenue sources of interest to Samarinda. Indicator: Workplans or strategies -for the adoption of Samarinda's short-listed potential revenue sources. Timeframe: The draft revenue catalog will be completed by May 31, 2002. • Samarinda initial review and comment on the catalog should be completed by July 15, 2002. • The meeting of the Washington County Finance Officers Group will occur between July 1 and September 30, 2002 (depending on members' schedule). Responsible party: Samarinda, Tigard City and Washington County. Intermediate steps: Tigard will work with Washington. County to develop a catalog of possible revenue sources, including a brief description of the source, potential of likely collection methods, estimates of potential revenue generated based on identified assumptions regarding rates and revenue bases or activity Samarinda staff will review the revenue catalog to offer comments and suggestions and to identify a short list (10 to 15) of sources with potential in Samarinda. • Tigard and Washington County will request members of the Washington County Finance Officers Group to attend a meeting with Samarinda and Kutai in Washington County to discuss the revenue listed in the catalog, pros and cons of likely sources (including those identified by Samarinda), and potential adoption strategies. (Governments participating in the Washington County Finance Officers Group are not parties to this MOU and may choose riot to attend this meeting). 6 Create a solid waste rec, cling. program and initiate education of the community on the benefits and practices of recycling. 1. Design a recycling program aimed at household customers of the Sanitation Department as well as businesses and non-profits. Indicator: Recycling program elements are developed and packaged for distribution. Indicator: Key Sanitation Department staff visit Oregon and are oriented to the Oregon process, particularly the benefits, practice, and education of the recycling public. Indicator: Education materials are prepared for elementary, middle schools, high school children and adults. Indicator. Recycling education is made part of the curriculum of all public and religion-based schools by January 2003. Indicator. Recycling techniques are provided through training to all city employees and recycling at city facilities is implemented by January 2003. Indicator: City staff educate the business and non-profit communities in the recycling program process, expectations, and desired results. Timeframe: January 2003. Responsible party: Samarinda, Tigard City and Washington County. Intermediate steps: • Key staff are identified as the recycling coordinator and department recycling lead person. • Materials on recycling in Oregon are collected and customized to use in Samarinda. • All city sanitation department staff are educated on the merits and techniques of recycling. • Public education on recycling techniques, consumer responsibilities, as well as the city effort and desired results are advertised. • City buildings are made into recycling information centers with proper techniques both developed and applied at all facilities. • Household composting techtques and benefits will be advertised with public education materials prepared and distributed. Composting demonstrations will be undertaken at each site of a public building which is used as a city office. The Oregon State University Master Recycler Program will provide background information in technical advise which will be translated by city of Samarinda into locally useful materials. 7 • Recycling collection bins are evaluated and the appropriate units chosen. A supplier of recycling bins is identified and an order placed. 2. Initiate the recycling program city wide. Indicator: All city households are supplied with education materials and recycling bins. Indicator: All schools and government offices recycle and submit information which can be used to prepare status reports. Indicator: All city businesses are given appropriate recycling information and collection bins. Indicator: Sanitation Department staff begin implementation of the recycling program. Indicator: City policies and regulations are updated to reflect the recycling program and the penalty for tempering with, destroying, or stealing recycling bins. Timeframe: June 2003. Responsible party: Samarinda, Tigard City and Washington County. Intermediate steps: Education materials are prepared which are easy to understand and are customized for Samarinda. Recycling reporting formats are developed and distributed. • Initial reports on the success of recycling are generated and published. City rules are compared to those of model jurisdiction to designate modifications needed to carry out the intent of the program. The foregoing are the four program tasks to be undertaken by the cities of Samarinda and Tigard along with Washington County and Kabupaten Kutai. The following activities are outside of the partnership program, provided at the expense of the city of Samarinda or ICMA. Take initial steps to "open doors" for Samarinda to seek Tigard area opportunities in: • Intermodal transportation • Planning staff professional development • Application of performance budgeting Opening trade opportunities in Oregon for Samarinda based businesses, focusing on traditional East Kalimantan products 8 Indicator. Samarinda staff are introduced to Metro and Tri-Met staff in Portland, Oregon, to discuss the potential for intermodal transportation in Samarinda. Indicator. Samarinda planning staff are introduced to representatives of the Portland State University graduate program at the Hatfield School of Urban Studies to explore professional development and training opportunities for city staff. Indicator: Samarinda is provided training in Performance Budgeting as performed by Tigard. Indicator. City of Tigard makes contacts with Oregon companies and Tigard Area Chamber of Commerce to introduce the idea of Oregon businesses importing Samarinda based products, focusing on traditional East Kalimantan products. Time, frame: December 2003. Responsible party: Samarinda and Tigard. Intermediate steps: Samarinda prepares a position paper on each of the elements, with the exception of performance budgeting. The position papers are • provided to Tigard by July 1, 2002. • Tigard identifies appropriate contacts at Metro, Tri-Met, PSU, local business and Chambers of Commerce. • Tigard makes contact with appropriate individuals, discuss issues and opportunities, and reports the success to Samarinda. • Samarinda staff are trained by ICMA on Performance Budgeting. ICMA provides Samarinda with Indonesian language, Tigard based performance budgeting training. Samarinda sends appropriate qualified staff to Tigard for training between September 1 and November 30, 2002. Tigard assists Samarinda to present one training program in Samarinda to city staff. 9 Eli Attachment 4 EXCHANGE PROGRAM TO SAMARINDA- KUTAI TIGARD CITY and WASHINGTON COUNTY, OREGON February 9 - 20, 2002 DATE DELEGATION TIME ACTIVITY LOCATION Saturday, All Tigard & 10.15 Arrive from Singapore Balikpapan Febr. 9 Wash. Co. delegation 10.30-12.30 Trip from Balikpapan Balikpapan- ai ort to Samarinda Samarinda 12.30 Check in to Mesta Hotel (a Samarinda. place to stay during the Mesra Hotel. whole program). 17.00-19.00 Dinner and program briefing by ICMA team on local culture, people, customs etc. Sunday, All Tigard & 09.00-15.00 Samarinda-Kutai Satnarinda- Febr. 10 Wash. Co. reconnaissaicetour (by Kutai delegation car). and Samarinda Officials All Tigard & 19.00-21.00 Welcoming dinner by Mesra Hotel Wash. Co. Walikota of Samarinda delegation, Walikota Samarinda & key staff, and key city council (DPRD) members. Monday, All Tigard & 09.00-11.00 Introduction to all city Mesra Hotel Febr. 11 Wash. Co. staff. delegation, and Walikota Presentation about of Samarinda Partnership program Tigard City Samarinda City All delegation, 12.00-13.30 lVelcon ing lunch by Kutcti Nall Tigard & Bupati and introduction to wash. Co. al/ city staff. and Bupati 13.30-1.1.30 Presentation about: Kutai Partnership progrant Washington County Kabupaten Kutai Samarinda•Kutai Program, p.1 of 3 Tuesday, Tigard 09.00-10.30 Visit DPRD (City Council) DPRD Hall, Febr. 12 delegation Samarinda Samarinda Tigard 11.00-13.00 Visit Planning Office Bappeda delegation (Bappeda) and have lunch Office. there. Samarinda Tigard 14.00-1.1.00 Visit finance Office Samarinda delegation 1100-16.00 Visit Revenue Office Citv Hall Tuesday, Wash. Co. 09.00-12.00 Forestry, Plantation, and Bappeda Febr. 12 delegation Agriculture Department Office Kutai (lunch provided) Wash. Co. 13.00-16.00 Visit Planning Office Bappeda delegation (Bappeda) including Office Kutai meeting with Finance and Revenue offices. Wednesday, Tigard 09.00-12.00 Visit Transportation Samarinda 1- ebr. 13 delegation Department to talk about cargo terminal development plan 13.00-16.00 Visit Road Department. Wednesday, Wash. Co. 09.00-16.00 Visit Museum, Market, Kutai Febr. 13 delegation Terminal, and Water Company and Treatment Plant, Hospital, and Kumala Island Thursday, Tigard 09.00-12.00 Visit Sanitation Samarinda 1;'ebr.14 delegation Department 13.00-16.00 Visit Water Company and Treatment Plant 18.30-20.00 Working Plan MoUdraft Mesra Hotel writing. Thursday, Wash. Co. 09.00-13.00 Visit DPRD (County Febr. 14 delegation. Council) Kutai Kutai 13.00-16.00 Visit Local Village 18.30-20.00 Working Plan MoU draft Mesra Hotel writing. r.-ridgy, Tigard 09.00-11.00 Visit Citra Niaga Samarinda febr. 15 delegation Commercial Center 14.00-16.00 Visit Trade Department 16.00-19.00 Working Plan Mollfinal dra t writin . Friday, Wash. Co. 07.00-16.00 Visit coal mining site, To Kota Febr. 15 delegation. Mahakam Pesut Ban gun, Samarinda-Kutai Program, p.2 of 3 (freshwater dolphin) Semayang habitat, fishing villages. Lake. 18.30-20.30 Working Plan MoU draft Mesm Hotel writing Saturday, All Tigard and 12.00-15.00 Review and Internal Mesm Hotel Febr. 16 Wash Co. Meeting among the delegation delegation. Finalizing Working Plan MoU draft. 19.00-21.00 Dinner and MoU signing Bumi of both Tigard - Senyiur Samarinda and Hotel Wash.Co: Kutai. Sunday, All Tigard & 07.00-16.00 Mahakam cruising. Samarinda- Febr, 17 Wash. Co. Informal chat during Kutai delegation, key cruising on river/water officials, local management and cross- NGOs. border coordination. Monday, All Tigard & 09.00-16.00 Workshop and case Samarinda, Febr. 18 Wash. Co. presentation by US Mesm Hotel delegation, key delegation on Tigard- Cenvention officials, local Wash.Co.'s special issues. Room NGO, local Topic chosen is "Water university, District and Water water company, Company Management: chamber of the Crperience of commerce. Wash. Co. and Tigard. " Discussion on possibilities USAID staff to implement cross-border, would also like joint-administration and to attend. coordination policy between Samarinda and Kutai, 19.30-finish Farewell cocktail a Mesra Hotel Tuesday, All Tigard & 08.00-13.00 Visit Bukit Bengkirai Samboja Febr. 19 Wash. Co. forest park. delegation. 14.00-15.00 To Balikpapan, check-ir. at Balikpapan Dusit Hotel. Free-time. Wednesday, All Tigard & 08.00-10.00 Airport check-in. Balikpapan Febr. 20 Wash. Co. 11.00 Depart to Singapore delegation. Notes: During the exchange program all delegation stay at Mesra Hotel, Samarinda. Trip from Hotel to Kutai (back and forth) will be provided by ICMA, with the help of Samarinda. Samarinda-Kutai Program, p.3 of 3 Attachment 5 City of Tigard - Samarinda Kota Resource cities program M, * t4 Tigard and Washington County partnered with the City of Samarinda and Kutai County, The Resource Cities program is funded by USAID and administered by ICMA. 11 ~ f0 f0 1 ~ (.i •i v, +~~yr ~4 •U~~ t~ ~ of ~ ~„r. esia , - 1 Samarinda has over 500,000 people. It is the capital city of East Kalimantan Province on the former island of Borneo. On February 7, 2002, our four-person group of Charlie Cameron, Chal Landgren, Craig Prosser and Bill Monahan left Portland heading to Samarinda. On February 9 we reached Samarinda and met our hosts: staff of ICMA, the city and the county. w i I r71 ' .,r2 On February 90 we toured the city and county to become oriented to the area and the people. We were treated to performances by local dance troupes displaying local culture. 3 ::s ~ ~ ; ~ F On February 10 we were introduced to the Mayor, or'Walikota; of Samarinda and his department heads. We also wore our "batik" shirts that featured East Kalimantan patterns. C On Monday, February 11, we began a week of meetings with city officials and departments. We also met with county personnel. After Monday, Tigard concentrated on Samarinda while Washington County focused on Kutai. 5 s y.9 Y~fA x gg~~13N~`.Oi i~^ i Tuesday through Saturday featured stops at city departments for meetings and presentations. Visits to the port, landfill, water treatment facility, city operated outdoor shopping center, and transportation facilities were included. 7 Y 4 j: i } Yl f l: g 4 LEUIB LF!~ r' , i r ps, f ~ gypp.. J' r~n 11 a i r ; r F t 'k i 0 A 'III, ~4• / .(T .a ,i ,.w 5 y ~ 1 d: S~~M { ' i ~'1'e 1 ~ ~ ~ t f. t4,. i~. X N SY i a'''t.~ ..ma's.^.5:.~;'r'~:rs~Y"* ~ y.; J ~a' i' ,fir ~ . a. L M b~ _ 3 1 .1 .d. J Indonesian QeOplewere wonderful She .r- hosts. de many friends and shared We ma res. many eXPerien yd n•. 6 ii I s II ~ C ` MOA 4. Z. - Id 71, Ya •S i 4 `r• ~ - r ..r.: After assessing the needs of the city, Tigard agreed to provide assistance to Samarinda to: -Train in citizen participation techniques -Train staff in double-entry accounting -Develop and catalog revenue sources -Create a solid waste recycling program A Memorandum of Understanding was signed to carry out the program over 18 months. rj II{' A 15 On Sunday, February 17, our hosts took us for a cruise up the Mahakan River to view the area. yes .....n,.....-.•~g..-. '.'ia."•,,._;,• 16 On Monday, February 18, We, along with Samarinda and Kutai, gave presentations on water issues. 17 h . ~ III ~ 11 That night we were hosted at a closing event. ti~p• r t I II p~ II yry x~ xl I1 On the way from Samarinda to Balikpapan, site of the local airport, we visited a rain forest where our hosts took us through the forest to a canopy walk. 19 In June 2002 Tigard and Washington County will host ten visitors who will be here for a week of training. Tigard will likely send a contingent to Samarinda in the fall. r The program will run until the fall of 2003. 20 ism . . . . . . . . . . . AGENDA ITEM # I a FOR AGENDA OF ®.Rd19, 2002 CITY OF TIGARD, OREGON COUNCIL AGENDA ITEM SUMMARY ISSUE/AGENDA TITLE Vision Action Network Funding Request PREPARED BY: William A. Monahan DEPT HEAD OK CITY MGR OK ISSUE BEFORE THE COUNCIL Shall the City provide funding in the amount of $2,000 to the Vision Action Network to support the first-year funding of a start-up, community-based nonprofit (501(c)(3)) organization? STAFF RECOMMENDATION Staff recommends that the City Council approve the expenditure of $2,000 from the General Fund as the City's contribution to start up the Vision Action Network. INFORMATION SUMMARY Over the past two years, Washington County undertook the VisionWest program aimed at ensuring that the valued aspects of local communities may be sustained and enhanced. The result is work completed by eight Issue Teams and now the formation of the Vision Action Network. At the initiation of the VisionWest process, Washington County projected one result would be creation of a nonprofit entity for the purpose of continuing the forum for institutions and organizations to expand their relationships and collaborations for the benefit of County residents. Earlier this year the Vision Action Network, initiated by Washington County, made application for $2,000 of funding through our social services funding request process. In review of social services requests, the Budget Committee Social Services Subcommittee concluded that because the Vision Action Network has not provided social services in the past, funding of the request was not appropriate. Instead, the Subcommittee recommended that the request be forwarded to the City Council for action. Attached is a description of the contribution request prepared by Don Bohn of Washington County. Included in the overview is a statement that the $2,000 contribution requested from Tigard would be added to nearly $100,000 already secured by the Network, for a total of $150,000 in funding. Once the Network obtains full funding, it will hire 1.92 FTE of paid staff, secure office space, and cover other expenses. Representatives of the Vision Action Network will be present at the Council meeting to discuss the proposal. OTHER ALTERNATIVES CONSIDERED Do not fund the request of Vision Action Network. VISION TASK FORCE COAL AhM ACTION COMMITTEE STRATEGY Communication - No. 1: Citizen involvement opportunities will be maximized by providing educational programs on process, assuring accessibility to information in a variety of formats, providing opportunities on community issues and establishing and maintaining a program of effective two-way communication. The Vision Network expands the opportunity of our citizens to participate in community issues on a countywide basis. ATTACHMENT LIST 1. FY 2002-03 Social Service Funding Request filed by Vision Action Network. 2. Contribution Request from the Vision Action Network dated March 2002 FISCAL NOTES Should the City Council approve contribution request, $2,000 would be appropriated from the General Fund. I:W,DM\CITY COUNCILICOUNCIL AGENDA ITEM SUMMARIESWISION ACTION NETWORK.DOC Attachment 1 'vision Action Network Board of Directors: Bill Christopher (President) Executive Dean PCC Rock Creek Campus Conrad Pearson (Treasurer) Owner February 5, 2002 Pearson Financial Services Charlie Cameron (Secretary) Administrator Craig Prosser Washington County Finance Director Tom Brian City of Tigard Chairman Bo 13125 SW Hall BLVD. Board of Commissioners - Washington County Tigard, OR 97223 Janice Burger Associate Administrator Dear Mr. Prosser: St. Vincent Medical Center Steve Clark On behalf of the Vision Action Network, I am submitting an application President lit Publisher Community Newspapers requesting a $2,000 contribution from the City's Social Service Funding Faith Gablenick Request Program. President Pacific University Please let me know if I can provide further information or clarification of Todd Herberg our request. Superintendent Northwest Regional Education Service District Thank you for the opportunity. Roy Kim General Manager/ Owner Central Bethany Development Mary Monnat Sincerely, President sident Tualatin Valley Centers Gil Munoz Charles D. Cameron Executive Director Secretary Virginia Garcia Memorial Health Center Jerralynn Ness Executive Director Community Action Organization Father Jose Ortega Pastor St. Matthew Catholic Church Vergle Ries City Monager City of Forest Grove Mike Salsgiver Public Affairs Manager Intel Rick Van Beveren Owner Reedville Cafe Imagine tomorrovv together... PO Box 2342, Hillsboro, OR 97123 o www.vision-west.org 1 CITY OF TIGARD, OREGON 13125 SW HALL BLVD. TIGARD, OREGON 97223 503-639-4171 FY 2002-03 SOCIAL SERVICE FUNDING REQUEST Agency Name: VISION ACTION NETWORK Address: PO Box 2342 City, State, Zip: Hillsboro, OR 97123 Contact Name: Charles Cameron, Secretary Telephone Number: (503) 846-8685 1. Request (express in whole dollar amounts only) Cash $2,000 In-Kind Services (use of City property, City staff support, $0 etc. Please explain the services requested on a separate sheet) Total Request $2,000 2. Describe the Agency's mission: The Vision Action Network promotes and supports community-based problem solving through relationship building, dialogue, and planning and implementation efforts that coordinate and optimize public, private and individual actions and resources. The Vision Action Network relies on the commitment of key leaders of all sectors of the community; faith, business, education, government, nonprofit and citizens-to plan and mobilize around an action-oriented agenda. The Vision Action Network has completed eight issue papers (with the participation of nearly 400 citizen volunteers) to guide our collaborative work over the next several years. The issue papers provide a road map for community action in the following areas: affordable housing, environment, basic needs, aging and disability, education, behavioral health care, primary health care and children Et families. Please refer to vision-west.org for more information. We recognize the already unique nature of Washington County, and the many communities within, that are models for cooperation and collaboration. These inform and inspire our efforts and are complimentary to our broader vision. Washington County (population 455,800) shares many of the struggles of other fast-growing communities in the United States. There are the obvious ones-traffic congestion, school crowding, loss of open space, and the shortage of affordable housing. Concerns about job retention and the viability of local businesses have recently been added to this list. Another group of less visible but equally important issues includes mental illness, homelessness, hunger, lack of living alternatives for seniors and disabled and access to affordable health care-to mention a few. These issues have two things in common: not one of them is being adequately addressed in our communities today, and no single institution has the wherewithal to remedy any one of these challenges. There is a growing consensus that, while we have a history of working together, much more can be accomplished through broader, focused and sustained collaboration. We need to forge a common agenda with the active input and involvement of leaders from all sectors of the community. Not unlike a small self-contained community, Washington County needs a table for leaders to sit, discuss, strategize and mobilize around community priorities. This will necessarily require out-of-the-box partnerships and the willingness for at( involved to view their mission and purpose in a broad and informed community context. As a start-up organization (held our first organizing meeting in August 2001), the Vision Action Network is in the process of hiring a full-time Executive Director and beginning work with the Board of Directors and key stakeholders to move the work of the issue teams to short-term action plans. 3. What group of citizens in Tigard does your organization target? The Vision Action Network does not target a group of citizens as much as issues. Although our agenda will be dictated by community concern, it appears many fall in the broad categories of social services (i.e. basic needs, affordable housing, health care, etc.) and community livability (environment, transportation, etc.). The Board of Directors and stakeholders has not yet determined the short-term strategic goals/issues for the next year, but may focus on the type of issue detailed below: Affordable Housing: work with community-wide stakeholders to develop and fund an Affordable Housing Trust Fund to increase capital available for low-income housing throughout Washington County; and assess other factors limiting the development of affordable units. Adult Mental Health: create an urgent walk-in service, staffed twenty- four hours a day, seven days a week which can provide crisis counseling and medication to divert mental health consumers from hospital emergency departments and inpatient services. Primary Health Care: develop grant applications to expand low-income health care options to the east and south/east part of the County. Basic Needs: work with the faith community and social service agencies to assess coordination opportunities to optimize and expand basic needs services and programs. The Vision Action Network is not a direct service provider, but rather a gathering place, network, support group, incubator, information sharer, community organizer and broker. 4a. What types of services will be provided in the funding request year? The Vision Action Network will facilitate broad problem-solving and implementation support with the input of faith, government, business, education, nonprofit and civic leaders to benefit residents of Washington County. 4b. How many Tigard residents will be served? Unable to determine at this time. The issues and strategies proffered wilt be a benefit to City of Tigard residents. Many Tigard residents (including businesses, city representatives and faith leaders) have been involved in the planning processes and/or serve on the Board of Directors. 4c. What percentage of your operation is dedicated to service in Tigard? Many of the issues addressed by the Vision Action Network are focused within the urban growth boundary (population centers). Our work is not specific to the City of Tigard, but residents wilt benefit from our work and accomplishments. 5. If you are requesting funds from Tigard and other governments in Oregon, please list them and show the amounts received/requested: Received in Budgeted in Requested in Government FY 2000-01 FY 2001-02 FY 2002-03 Washington Co. $0 $25,000 $70,000 City of Beaverton $ $ $ 5,000 City of Hillsboro $ $ $ 5,000 TVFR $ $ $ 2,500 CWS $ $ $ 2,500 Forest Grove $ $ $ 2,000 City of Tualatin $ $ $ 1,000 6. Have the financial records of the agency for the last fiscal year been audited? Yes No X I mi . If no, please explain: The Vision Action Network has been in the start-up phase during FY 01- 02. The Network has limited assets and has not completed a fiscal year. 7. Please list any in-kind services you are requesting from the City of Tigard. Please estimate the value of these services and show the total in #1 In Kind Service: Estimated Value: 8. Please submit the following information with this request: a. Detailed budget, including FY 2000-01 actual expenditures, FY 2001-02 Adopted Budget, and FY 2002-03 Proposed Budget. The Budget should identify beginning and ending balances, major revenue sources, major expenditure categories, and number of authorized positions. b. Audited financial statements for the last fiscal year. If not available, please explain in #6. C. Names, addresses, occupations, and telephone numbers for your Board of Directors. d. A copy of your 501(c)(3) certification. If not available, please explain. e. A copy of your Articles of Incorporation or Bylaws. VISION ACTION NETWORK 2002-2003 Fiscal Year (Year One) Proposed Budget Resources 2002.03 % of Total Revenues Beginning Fund Balance $30,594 Government Grants/Contracts $7,500 4.50% Foundation Grants $5,000 3.00% Individual Contributions $15,625 9.36% Non-profit Contributions $11,875 7.12% Corporate Contributions $33,250 19.93% Government Contributions $92,750 55.59% Special Events $0 0.00% Other Contributions $0 0.00% Program Service Fees $0 0.00% Investment Income $750 0.45% Miscellaneous Income $100 0.06% subtotal revenues $166,850 $166,850 Total'Resources $197,444 Expenses Personal Services Executive Director Administrative Asst. Program Coordinator Total FTE 1.00 0.83 0.58 2.41 annual salary $65,000 $27,000 $34,500 Regular Salaries $65,000 $22,410 $20,114 $107,524 FICA $4,973 $1,714 $1,539 $8,226 Workers Compensation $1,170 $403 $362 $1,935 Medical/DentalInsurance $8,500 $7,055 $4,113 $19,668 Unemployment $90 $60 $60 $210 Tri-Met $401 $138 $124 $664 $60,134 $31,781 $26,312 $138,227 Materials 8 Services Internship $2,500 Office Supplies $1,100 Printing $4,750 Postage $1,950 Telephone $1,400 Long Distance $240 Insurance $2,900 Utilities $0 Office Lease $7,900 Travel $1,050 Training $950 Meeting expenses $3,250 Mileage Reimbursement $400 Accounting/Audit $2,100 Legal $900 Computer Supplies $150 Memberships $400 Publications $700 0 Other Professional Services $3.00 $35,640 Capital computer hardware $750 computer software $125 Office Equipment $500 Office furnishings 900 $2,275 Total Expenses $176,142 contingency $21,303 12% INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 'JAN Z 3 ZOO2 Moyer Identification Number: Date : 93-13x.7190 DLN: 17053248070021 VISION ACTION NETWORK Contact Person: PO BOX 2342 COLLEEN E. PROCTOR ID# 52418 HILLSBORO, OR 97124 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: June 30 Foundation Status Classification: 509(a)(1) Advance Ruling Period Begins: March 22, 2001 Advance Ruling Period Ends: June 30, 2005 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have anet the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (DO/CG) Phone; (503) 988-2200 Fax: (503) 3784381 Articles of Incorporatdon-Nonprofit Secretary of State For office use only 255 C anon Division Capitol SL NE, Suite 151 255 FILED Salem, OR 97310-1327 Registry Number: t!?,~~-~'-~f MAR 2 2 2001 Attach Additional Sheet If Necessary OREGON Please Type or Print Legibly in Black ite SECRETARY OF STATE Vision +Act:i:dri fretwork 2) 1) NAME REGISTERED AGENT 7) WILL THE CORPORATION HAVE MEMBERS? Dan Olsen, County Counsel Ed Yes F No 3) ADDRESS OF REGISTERED AGENT (Must to an Oregon Street Address a) DISTRIBUTIOn oi: ASSETS UPON DISSCLUTION which is identical to the registered agent's business office. Must Include city. slate, zip: no PO boxes.) upon dissoiUliort, assets shall be distributed for 155 N. First Ave. MS#24 one or more exempt purposes within 501(c)(3) Hillsboro, OR 97124-3072 of the IRS Code, or sections of future federal 4) ADDRESS FOR MAILING NOTICES 155 N. First Ave. MS#24 tax code, or distributed to the federal government, Hillsboro, OR 97124-3072 or to state or local government. Any assets not so ❑ CHECK HERE TO INDICATE ON YOUR REGISTRATION THAT YOU disposed shall be disposed b the appropriate court DO NOT WANT MAIL SOLICITATION. PLEASE NOTE. THERE is NO Y OBLIGATION ON THE PART OF PERSONS USING OUR LISTS TO REFRAIN FROM MAILING SOLICITATIONS. THE MARK is SIMPLY INFORMATIONAL ORS 56.012 in the county in which the principal office of the 5) OPTIONAL PROVISIONS (Attach a separate sheet.) corporation is located. 8) TYPE OF CORPORATION ® Public Benefit l3 Mutual Benefit a Religious 9) INCORPORATORS (List names and addresses of each incorporator. Attach a separate sheet if necessary.) Charles D. Cameron 155 N. First Avenue MS#21, Hillsboro, OR 97124-3072 D,--i Bol i 15_ NT, First Av=ue 1vIS#21, Hillsboro, OR 97124- -.177 10) EXECUTION (All incorporators must sign. Attach a separate sheet if notes ry.) ~Printed Name Igd FEES fabl MaFe T ctwxk for "Corporation Oivlsion. NOTE: I" lam may be paid .1M VISA or Maswcwd. The card narber and expiratiori date *vuld be abmeed on a sepor As 11) CONTACT NAME DAYTIME PHONE NUMBER - INCLUDING AREA CODE dreelforyixr Pm4ecbon Don Bohn 503.846.8685 p talc CR112 (Rev. 12/99) 0 0 8 91.x'3-q1 Articles of f Incorporation - Nonprofit Vision Action Network Article 5. Optional Provisions 1. This corporation is organized exclusively for charitable purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. 2. No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes of this corporation. 3. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under 501 (c) (3) of the Internal Revenue code, or the corresponding section of any future federal code, or (b) by a corporation, contributions to which are deductible under 170 (c) (2) of the Internal Revenue Code, or the corresponding section of any future federal tax code. 4. The personal liability of each member of the Board of Directors and each uncompensated officer of the corporation, for monetary or other damages, for conduct as a director or officer shall be eliminated to the fullest extent permitted by current or future law. 4 4 257 OF-121 0001 1 ~ ~ oC O~oG Attachment 2 Y CONTRIRUTION REIOU EST Imagine~orr-ow together... FROM THE VISION ACTIN NETWORK MARCH 1 200 1 B O A R D OF D I R E C T O R S B I L LC H R I S T O P H E R ( P R E S I D E N T E X E C U T I V E DEAN, P C C R O C K C RE ER C AMP US C O N R A D P E A R S O N ( T R E A S U R E R ) , O W N ER . P E A R S O N F IN AMC I A L S E V I C E MS CHARLIE CAMERON (SECRETARY), ADMINISTRATOR, WASHINGTON COUNTY T O M B R I A N , CHAIRMAN. B O A R D O F C O M M I S S I G N E R S - W A S H I N G T O N Co U N T Y JANICE BURGER, ASSOCIATE ADMINISTRATOR, ST. VINCENT MEDICAL CENTER STEVE CLARK,GPRESIDENT & PUBLISHER, COMMUNITY NEWSPAPERS FAITH ABLENICK, PRESIDENT, PACIFIC UNIVERSITY TODD HERBERG, SUPERINTENDENT, NORTHWEST REGIONAL EDUCATION SERVICE DISTRICT ROY KIM, GENERAL MANAGER/OWNER, CENTRAL BETHANY DEVELOPMENT MARY MONNAT, PRESIDENT, TUALATIN VALLEY CENTERS GIL MUNOZ. EXECUTIVE DIRECTOR, VIRGINIA GARCIA MEMORIAL HEALTH CENTER JERRALYNN NESS, EXECUTIVE DIRECTOR, COMMUNITY ACTION ORGANIZATION FATHER JOSE ORTEGA, PASTOR, ST. MATTHEW CATHOLIC CHURCH V E R 0 1 E RTES, CITY MANAGER, CITY OF FOREST GROVE MIKE SALSGIVER, PUBLIC AFFAIRS MANAG ER, INTEL RICK VAN {EVEREN, OWNER, REEDVILLE CAFE VISION ACTION NETWORK I PO BOX 2342 HILLSBORO OR 97123 1 503 546 5790 IIII'llullill 'M 111110 N -0 1 11==i CONTRIBUTION REQUEST OVERVIEW The Vision Action Network respectfully requests a $2,000 contribution from the City of Tigard to support the first-year funding of a start-up community based nonprofit (501(c)(3)) organization. To date, the Vision Action Network has secured nearly $100,000 of the estimated $150,000 required to fully fund the organization's first paid staff (1.92 FTE), space and other expenses. The Vision Action Network has approached a number of corporations, local governments, foundations and individuals to be founding contributors. At this point, we are selling a "concept" and look forward to marketing "demonstrated" outcomes. We hope the City of Tigard will join other community leaders in supporting an exciting start-up community-based organization. WHY VISION ACTION NETWORK? The fundamental premise of the Vision Action Network is that collaboration is a critical community resource. Our ability to forge new working relationships between all kinds of organizations and citizens will determine our success with the challenges that lie ahead. The Vision Action Network relies on the commitment of key leaders of all sectors of the community; faith, business, education, government, nonprofit and citizens to plan and mobilize around an action-oriented agenda. We recognize that within Washington County, there are already many models of cooperation and collaboration. These inform and inspire our efforts and are complementary to our broader vision. In short, we want to build upon our demonstrated willingness to work together. Washington County (population 455,800) shares many of the struggles of other fast-growing communities in the United States. There are the obvious ones- traffic congestion, school crowding, loss of open space, and the shortage of affordable housing. Concerns about job retention and the viability of local businesses have recently been added to this list. Another group of less visible but equally important issues includes mental illness, homelessness, hunger, lack of living alternatives for seniors and the disabled and access to affordable health care, to mention but a few. These issues have two things in common: not one of them is adequately addressed in our community today, nor can any of them be adequately addressed by a single institution. There is a growing consensus that, while we ' have a history of working together, much more can be accomplished through broader, focused and sustained collaboration. A common agenda needs to be forged with the active input and involvement of leaders from all sectors of the community. Washington County needs a table for leaders to sit, discuss, strategize and mobilize around community priorities. The issues confronting us do not confine themselves to boundaries or neatly contain themselves to the mission of any one organization. The future will require out-of-the-box i partnerships and the willingness for all involved to view their mission and purpose in a broad and informed way. There are no road maps for what we are doing; so far as we know, the Vision Action Network is unique. Our main goat in the development phase of the organization has been to focus on building trust, credibility and relevance. This has meant engaging with a wide variety of partners about a wide variety of issues. The Vision Action Network will ideally become the forum for multiple institutions and organizations to contemplate future trends and opportunities; build on, and expand, existing relationships and collaborations; and develop plans to respond to challenges as a broad community of interests and as interconnected and informed mission-driven organizations. The Vision Action Network is simultaneously a gathering place, network, support-group, incubator, information sharer, community organizer and broker. /MISSION The Vision Action Network promotes and supports community-based problem solving through relationship building, dialogue, and planning; and through implementation efforts that coordinate and optimize public, private and individual actions and resources. CORE VALUES ❑ Relationships are Primary. This is the beginning and makes all other things possible. ❑ Trust and Caring. We bring people together to encourage their trust in each other and to provide focus for their efforts to build a better community. ❑ Diverse, Inclusive and Meaningful Engagement. We actively seek out leadership that reflects the community, involving all sectors and cultures. ❑ Collaboration and Partnership. We promote effective, ongoing cooperation between the various partners to build a culture of collaboration to address community needs; building community is a journey, not a destination. ❑ Results and Benefits. We are committed to working with involved partners and stakeholders to deliver results that will benefit Washington County resid, !w-s, business and community institutions. FOCU'-,: LEADERSHIP STAFFING After a year of initial organizing, the Vision Action Network is moving forward to hire paid leadership staff to guide and manage the organization. Our business plan calls for hiring 1.92 FTE over the next 16 months. This includes an Executive Director (1.0 FTE) and Project Coordinator (.92 FTE). The staff wilt focus efforts on the following: ❑ Facilitate and promote relationship building, information sharing, community dialogue and problem solving between the leadership of various 2 ME~M =I sectors of the community including: faith, government, business, education, nonprofit and civic associations. a Develop and promote specific collaborative action plans between organizations in support of a community agenda. O Facilitate priority setting, strategy development and mobilization. o Monitor and report on progress and accomplishments. ® Provide information and technical support to discussions on emerging issues. Promote and support a culture of collaboration. o Maintain community commitment to the Vision. Action Network model. o Provide operations management and accountability. • Provide leadership in sustainable resource development for organization. OUR WORK TO DATE Beyond the details of starting an independent nonprofit organization, the Vision Action Network has been working on a few important initiatives. n Issue Teams - Issue Papers Nearly 400 citizens participated in an effort to define issues and develop strategies as a starting point for more specific work towards collaborative action plans. With the recent completion of the issue papers, the Vision Action Network has a starting point for further discussion of priorities. We have attached the Executive Summary of the eight Issue Teams' work for your information. The Issue Teams covered vast and diverse territory in the following topical areas: Housing Behavioral Health Primary Health Care Environment Education Basic Needs Aging Et Disabled Children Et Families Our hope is the issue papers will be used by organizations to inform their strategic planning and budget processes, as well as be a point for cross-sector and cross-organization discussions of priorities, strategies and mobilization. o Inter-Religious Action Network of Washington County A diverse group of religious leaders from all comers of the County has convened to promote and support relationships, dialogue, understanding and community spirit among the broadly defined faith family and other community sectors including business, government, nonprofit and civic associations-working together toward mutual goals and aspirations. This is a critical organizing effort and has proven to be a gratifying and promising experience for all involved. • o Inventory of Services/ Programs provided by the Faith Community in Washington County With the leadership of the Inter-Religious Action Network, an inventory of services provided by faith organizations to the general public is underway. The information will provide a better map of local assets; a resource to faith, government and social service 3 organizations; and a starting point for further collaboration and partnerships. NEXT STEPS With the hiring of dedicated leadership staff, the Vision Action Network will begin to formalize ongoing processes to fulfill the mission of the organization. This may include the formation of a number of "Community Councils" to further the dialogue, strategy development and mobilization efforts required for movement on important community issues. As evidenced in the issue papers, many opportunities for collaboration and partnership exist. Creating a larger table for community dialogue and action will benefit all communities and leverage the good works of many people and organizations. We look forward to demonstrating the value of our efforts over the next year. Hopefully, this brief overview demonstrates our enthusiasm and belief in this new organization. We are ready for the hard work and commitment that will be required to prove the value of our effort. Thanks for your consideration. Please feel free to contact Don Bohn or Walt Peck at (503) 846-8685 for further information or clarification. Sincerely: Board of Directors Vision Action Network 4 VisionWest: Executive Summary and Issue Paper Overview . 1f}li ..N.1 :.1M!?:' :.rte' . w:Aw I u k. Ili Issue Tears: Aging Ft Disabilities Children Ft Families Mousing Basic Needs Education Primary Health Care Behavioral Health Environment Imagine tomo.r--row together... April 2002 www vision-west.org I www.visionactionnetwork.org Washington Count/ Board of Commissioners VisionWest was initiated and funded by the Washington County Board of Commissioners. Tom Brian, Chair Dick Schouten, District 1 John Leeper, District 2, Vice-Chair Roy Rogers, District 3 Andy Duyck, District 4 Vision Ammon Nebiiork Board of Directors Bill Christopher (Chair) Executive Dean, Portland Community College-Rock Creek Campus Conrad Pearson (Treasurer) Owner, Pearson Financial Group Charlie Cameron (Secretary) Administrator, Washington County Tom Brian Chair, Board of Commissioners, Washington County Janice Burger Associate Administrator, Providence St. Vincent Medical Center Steve Clark President & Publisher, Community Newspapers Faith Gablenick President, Pacific University Todd Herberg Superintendent, Northwest Regional Education Service District Roy Kim Owner/General Manager, Central Bethany Development Mary Monnat President, Tualatin Valley Centers Gil Mufnoz Executive Director, Virginia Garcia Memorial Health Center Jerralynn Ness Executive Director, Community Action Organization Father Jose Ortega Pastor, St. Matthew Catholic Church Vergie Ries City Manager, City of Forest Grove Mike Salsgiver Public Affairs Manager, Intel Rick Van Beveren Owner/President, Reedville Cafe Oackground: VisionWest and the Vision Action Network VisionWest emerged from a sense among key leaders in the community that the established way of doing things in Washington County needs to change. There is a growing consensus that collaboration is a critical community resource - that the ability to forge new working relationships between all kinds of organizations and citizens will determine future success with the challenges that lie ahead. Washington County shares many of the struggles of other fast-growing communities in the United States. There are the obvious ones: traffic congestion, school crowding, economic worries, concerns about the environment and open space, and a serious shortage of affordable housing. But other, less visible issues threaten the communal quality of life here: mental illness, homelessness, hunger, lack of living alternatives for seniors and the disabled and access to affordable health care. All of these issues have two things in common: they are sure to become increasingly challenging over the next twenty years, and no single institution will be able to handle any of these issues on its own. These challenges are surmountable, but only if they are addressed in strategic partnerships that involve all sectors of the community. In 2000, Washington County set in motion a series of conversations about what makes this a great place to live, work, and do business, and what it will take to make sure that these valued aspects of local communities may be sustained and enhanced. The community took up the challenge and made VisionWest successful as an inclusive, relationship-building and problem-solving effort built on the belief that the issues in our communities can be more efficiently and creatively addressed by pooling expertise, resources and energy. The Eight Issue Teams After an intensive round of meetings with more than 1,400 people from all walks of life in the community to determine which problems were most urgent, Issue Teams were convened, made up of concerned citizens and leading figures from business, government and the community to grapple with the following issues: s Aging & Disabilities e Basic Needs ® Behavioral Health ♦ Children & Families e Education s Environment Housing ♦ Primary Health Care Vision West Issue Papers Executive Summary Page I April 2002 Each Issue Team held meetings throughout the fall of 2001 to develop an in-depth survey of the outstanding challenges and most promising opportunities in that area. Each Issue Paper includes an overview of the trends and conditions pertaining to that issue, specific issues and strategies identified by the Issue Team, and a short list of key recommendations that participants felt were significant initiatives that could be implemented in the next couple of years. The completed Issue Papers will serve as useful starting points for everyone in the county who is grappling with these issues, and they will inform a variety of public, private and nonprofit plans and initiatives. Beyond the Issue Papers: The Vision Action Network Early on, there was a recognition of the need for a vehicle distinct from the County to carry on the work of VisionWest - a forum for the community to talk across jurisdictions, across sectors, and across issues, to discuss, strategize and mobilize around community priorities. A resonating theme from most of the nearly 2,000 county residents and institutions that have participated in VisionWest is that collaborative planning and mobilization should not be a one-time event. Instead, it should be part of a new, ongoing way of doing business in Washington County. In March 2001, a free-standing nonprofit called the Vision Action Network was incorporated to be the ongoing focus of the energy and commitment generated by VisionWest. The Network is expected to become the forum for multiple institutions and organizations to contemplate future trends and opportunities; build on and expand existing relationships and collaborations; and develop plans to respond to challenges as a broad community of interests and as interconnected and informed mission-driven organizations. The Vision Action Network is simultaneously a gathering place, network, support-group, incubator, information-sharer, community organizer and broker. The Network's Board of Directors represents all sectors of the community: small and large businesses, K-12 and higher education, local governments, social service not-for- profits, religious institutions, and health care. Funding for the organization comes from partners in each of the sectors. The Network will hire its first Executive Director in Spring 2002. In an important sense, the Issue Papers lay the groundwork for the Vision Action Network's agenda. The Vision Action Network will likely establish a small number of broad "Community Councils" to engage the recommendations of the Issue Papers in depth and work on implementation of the most promising strategies. Vision West Issue Papers Executive Summary Page 2 April 2002 Vision Action Network Missi®n® Values and Goals Mission The Vision Action Network promotes and supports community-based problem solving through relationship building, dialogue, and planning; and through implementation efforts that coordinate and optimize public, private and individual actions and resources. Core Values o Relationships are Primary. This is the beginning and makes all other things possible. o Trust and Caring. We bring people together to encourage their trust in each other and to provide focus for their efforts to build better community. e Diverse, Inclusive and Meaningful Engagement. We actively seek out leadership that reflects the community, involving all sectors and cultures. e Collaboration and Partnership. We promote effective, ongoing cooperation between the various partners to build a culture of collaboration to address community needs; building community is a journey, not a destination. e Results and Benefits. We are committed to working with involved partners and stakeholders to deliver results that will benefit Washington County residents, business and community institutions. Goals o Provide a forum for ongoing relationship building, information sharing, community dialogue and problem solving. e Serve as a clearinghouse for accurate and timely information. o Establish linkages between individuals, organizations and sectors and provide information to planning and implementation efforts. o Develop collaborative action plans that seek to coordinate efforts and mobilize action towards community-based strategies and interventions. i e Increase awareness of the Vision Action Network to accomplish mission and goals. I Vision West Issue Papers Executive Summary Page 3 April 2002 VisionWest Issue Papers Common Themes Despite the vast and diverse territory covered by the eight Issue Papers, several themes or concerns emerged repeatedly from the Issue Teams. Inclusiveness & Diversity: All services and programs should be fully accessible to those of other cultures and those with limited English proficiency. Several Issue Teams emphasized the need to recognize diversity as an asset, and not simply accommodate it as an obstacle or inconvenience. The different perspectives, abilities and experiences that our neighbors bring to the community make this a richer, more vibrant place to live. Better Access to Information and Services: Too often, it is not easy to find out how to get help with a problem. Several Issue Teams recommended a more coordinated and comprehensive system for information and referral; the national movement to establish a 211 phone number for social service resources was often mentioned as a model worth exploring. Greater Public Awareness: Because the county is relatively affluent and prosperous, there is a tendency to overlook some serious problems that will only become more challenging if left untended. Homelessness and hunger, mental illness, and a lack of access to basic medical care is not always associated with Washington County, but as a rapidly urbanizing area, the community must come to grips with this unfamiliar set of challenges. Even in the case of high profile issues like affordable housing and the environment, more could be done to highlight the opportunities to make significant progress, and to bring home the long-term costs of failing to respond effectively to the difficult challenges they pose. Prevention, Planning and Early Intervention: Several Issue Teams noted that strategies that prevent problems - whether they bear on the environment, health care, the aging, or at-risk kids - are not only more humane, but more cost-effective. In case after case, it was noted that getting at the root causes of problems is much less expensive and much more sensible than trying to undo the damage of neglect later down the line. Better Coordination Among Providers: In several issue areas, Issue Team participants noted that service providers themselves could be more helpful if they had a greater understanding of other programs, if resources and initiatives were better coordinated, and if organizations thought critically about their core competencies and put cooperation ahead of turf. There is tremendous potential to improve service delivery by finding ways to share information and best practices, coordinate efforts where appropriate, and engage in strategic and frank discussions about the best ways to bring in more resources and make use of existing resources. Vision West Issue Papers Executive Summary Page S April 2002 Public. Private and Nonprofit Partnerships: Every Issue Team cited the need for productive, cooperative relationships between government, nonprofits, and the private sector. Assigning responsibility for solving problems to any one sector or organization is short-sighted and ineffective, and ignores the tremendous opportunity to create a model for cross-sector collaboration through the Vision Action Network. Greater Resources - Stable & Adequate Fundine: In several areas, notably housing, basic needs, primary health care and behavioral health, more resources are necessary to meet demand. Most Issue Teams highlighted the need for creative ways to bring more resources to bear on these challenges and for a greater investment from both the public and private sectors in areas that have not always been recognized as priorities. Vision West Issue Papers Executive Summary Page 6 April 2002 `AsionWest Issue Papers Highlighted Issues and Key Recommendations Aging and People with Disabilities People who are aging and people with disabilities are a part of the fabric of our community. They have created the foundation for our success and will continue to be full contributing members. Their special concerns cannot be forgotten in continuing to build a successful community. Their increasing population over the next twenty years and beyond cannot conceal today's concerns. Although an existing network of resources serves many thousands of people today and supports many thousands of family caregivers, it is stretched to its capacity. This will become increasingly challenging over the next twenty years. Issues Identified The Aging and People with Disabilities Issue Team identified the following ten major issues confronting the aging and disabled: • Long Term Support • Access to Services • Community Awareness • Transportation • Housing • Mental and Behavioral Health • Legal • Planning and Community Development • Utilization of Resources • Diversity Key Recommendations 1. Develop and maintain long term care supports that allow people to live as independently as possible, for as long as possible. 2. Develop and publicize an integrated information and assistance system. 3. Develop and execute a public information campaign around the needs and challenges of the aging and persons with disabilities, including: • a sophisticated "marketing" effort to educate the community about the kinds of issues identified in this report, and to build support for further efforts on the behalf of the aging and persons with disabilities; and Vision West Issue Papers Executive Summary Page 7 April 2002 MINE oil El I • the development of comprehensive prevention programs (based on the collaboration of health care organizations, senior centers, government and the business community) that lead the community to increasingly healthy lifestyles. 4. Adopt the Tri-County "Elderly and Disabled Transportation Plan" throughout the county and modify street signs, signals and lighting to support independence. Basic Needs Even in good times, there will always be neighbors who need a little help to get by. While the majority of county residents have reliable access to nutritious food, comfortable housing, adequate clothing and routine medical care, an estimated 50,000 of us struggle to meet these basic needs. The relative affluence of Washington County obscures the fact that one in fifteen county residents (and nearly one in ten children) live below the poverty line. Issues Identified The Basic Needs Issue Team identified four major issue areas regarding basic needs in the county: • Limited Resources • Services Not Well Coordinated • Lack of Awareness • Traditional Thinking Key Recommendations 1. Initiate an ongoing informational campaign Form a public/private partnership to develop and implement a sustained media campaign to create awareness about the demand in our community for help with basic needs through a combination of strategies, possibly including radio, newspapers, television, the internet, and a speakers bureau. 2. Promote greater sharing of information around available services, and around best practices: • Create an accessible, comprehensive and up-to-date system for sharing information. The effort to establish a "2-1-1" telephone number for free access to health and human services information and referral is a model worth - exploring further. Vision West Issue Papers Executive Summary Page 8 April 2002 r i., y, • Promote greater use of existing resources like Community Action's Information and Referral database; assist Community Action with training users of the database. • Promote sharing of best practices - especially examples of more effective cooperation and coordination among service providers. Behavioral Health Behavioral health is the part of medicine which deals with the relationships between people's behavior and their physical, mental, and emotional health. Mental illness and addictive behaviors (such as drug, alcohol, and gambling addiction) are the main focus of behavioral health programs. Four Subcommittees Because of the many differences among the funding, regulations, providers, services, clients, and advocates involved with adult mental health, children's mental health, adult addictions, and child/adolescent addictions, the work of the VisionWest Behavioral Health Issue Team was divided among four subcommittees: • Adult Mental Health Subcommittee • Child and Adolescent Mental Health Planning Group • Adult Addictions Subcommittee • Youth Substance Abuse Prevention and Treatment Subcommittee. Key Recommendations Issues identified by all four subcommittees of the Behavioral Health Issue Team: 1. Develop a community resource and referral service, with extended hours and trained staff who assist callers and insure that information is current. Actively promote the telephone number/web page so the people of Washington County know where to go to get help, including community members as well as potential referral agencies (schools, law enforcement agencies, social service agencies, Employee Assistance Programs, etc.). 2. Actively work to increase the language and cultural competency of all agencies at all levels of the continuum of services for child, youth and adult mental health, and youth and adult alcohol and drug (A&D) treatment. 3. Increase providers' expertise in the treatment of adults and young people struggling with both mental illness and drug and alcohol abuse. Vision West Issue Papers Executive Summary Fag-e9 April 2002 111 111 0 4. Continually work to destigmatize both mental illness and addictive behaviors. Educate the community to recognize that treatment for both mental illness and addictive behaviors is available and effective. Other recommendations made by one or more subcommittees: 5. Increase mental health funding for the uninsured and the underinsured by seeking a fair share of State mental health funding for the people of Washington County. 6. Create a sub-acute treatment program for adults and young people. 7. Create outpatient psychiatric services for uninsured and underinsured adults, and expand crisis and specialized outpatient mental health services for children and adolescents. 8. Increase the availability of housing subsidies, transitional housing, and other subsidized housing for adults with mental illness and those recovering from alcohol and drug addiction. 9. Expand Youth Service Teams and Student Assistance Programs, to assist school personnel to identify students in need of human services, and to help students and families access needed services. 10. Increase residential treatment resources for young people with mental health disorders and those addicted to drugs and alcohol. Children & Families Home to almost 120,000 children, Washington County is known as an outstanding place to raise children, a community with strong schools and growing, viable neighborhoods. On average, the Washington County community is the most educated and the wealthiest in the state; many children reflect the benefits of those advantages. When the community's success with children is compared with other Oregon counties, it performs well in most indicators. However, just as road systems are no longer meeting current needs, the systems that serve the children and families of the county are no longer adequate. The child population increased from 83,889 to 119,618 (43%) over the last decade, but funding for many services remained static or increased at a much slower rate. While the median income went up, the rate of poverty increased faster than in any other urban county in the state, creating greater needs for services. Because of rapid growth, even the services currently in place are not easily accessible. Vision West Issue Papers Executive Summary Page 10 April 2002 The VisionWest Children & Families Issue Team completed its work in tandem with the work of the local Commission on Children & Families on a coordinated, comprehensive plan. Issues Identified Basic Needs Community Safety Health Domestic Violence Mental Health & Substance Abuse Child Maltreatment Child Care Substance Abuse Housing Child Fatalities Emergency Services Juvenile Crime Employment & Training Transportation Education Early Childhood Education School Dropouts Marginalized Students Key Recommendations 1. Establish community learning centers in existing schools to coordinate and provide access to a range of educational, enrichment, social, recreational, health and social services for all residents in the community. 2. Develop a countywide mentoring system with the infrastructure to recruit, screen, train, place, support and monitor adult volunteers in mentoring relationships with children and youth. 3. Increase the community's capacity to provide culturally and linguistically appropriate services to our diverse populations through the implementation of a range of strategies to recruit, train, support and retain bilingual, bicultural staff in our health and social service agencies. Education The Education Issue Team identified the high school dropout rate as the most important education issue facing Washington County. All agreed that successful completion of high school is affected by a child's experiences starting in early childhood and continuing through late adolescence. Since students who drop out of high school are more likely to earn low wages, to be unemployed, to lack medical and dental insurance, and to move into the criminal justice system, the issue must be tackled by the whole community rather than depending on the school system to solve the problem alone. Vision West Issue Papers Executive Summary Page 11 April 2002 ~~EMM11111111 MOMMEMEJ Issues Identified The Education Issue Team identified three areas where schools, community, and business groups could achieve positive impacts on students. All three areas focus on students being more successful and staying in school through completion of the high school diploma. The three areas are: e Early childhood education and literacy; ® At-risk families and readiness for learning; o Seamless transitions through high school and post high school education. Key Recommendations Early Childhood 1. Expand prevention programs such as Opening Doors, New Parent Network, Cacoon, etc., which provide information to families to counter isolation and connect them with existing resources. 2. Increase community awareness about preschool and early literacy programs by developing an information and referral system for such programs. 3. Increase access to preschool and early literacy programs for isolated and hard to reach families. At-Risk Families 1. Enhance capacity of school counselors by addressing caseload size, defining roles and providing support from social services and community resources. 2. Develop effective cross training for staff in schools, government agencies, and nonprofit youth and family service agencies. 3. Mobilize schools, government agencies, and youth and family service agencies in ways that build consistency, collaboration, and shared resources. 4. Engage the broader community in specific ways to contribute to achieving results - business, medical, religious, and media organizations. Seamless Transitions 1. Develop effective partnerships among school districts, Northwest Regional Education Service District, Portland Community College, public and private four-year universities and local business in order to break down the barriers that prevent students from moving through the educational options available. Vision West Issue Papers Executive Summary Page 12 April 2002 2. Form a task force to research and report on successful models being used across the country. 3. Create a working partnership among school districts and Portland Community College and facilitate student enrollment in college courses of their choice when they are ready. Environment The Environment Issue Team organized its work around nine subtopics: • Parks, recreation, open spaces and natural areas • Water quality and quantity • Air, noise and visual pollution • Transportation systems • Farms, forests and natural lands • Regulation and other approaches to environmental protection • Sustainability • Land use regulations and standards o Public outreach and education For each topic, the team formed a guiding principle; these became the organizational structure for the team's work in identifying specific issues and strategies. The fundamental and overarching nature of the environment is reflected in these principles and the topics to which they pertain. This points to the need for a set of broad-based collaborative initiatives to ensure we attain and maintain a sustainable balance between environmental quality and livable communities on the one hand and population growth and a vital economy on the other. Key Recommendations The Issue Team identified and agreed on the following key strategies: Parks, recreation, open spaces and natural areas 1. Prior to and as land is developed, ensure that an adequate amount of land is reserved/set aside and dedicated to parks, open spaces, recreational trails, greenspaces and natural areas by: • Developing regional guidelines or standards for an adequate ratio of developed land/open space. • Improving cooperation/coordination among local governmental efforts to create and conserve parks/open spaces. • Developing designated funding sources for parks and open space, such as systems development charges (SDCs) throughout the county. Vision West Issue Papers Executive Summary Page 13 April 2002 Water quality and quantity 1. Perform a "regulation and code review" to understand how existing regulations and codes affect the watershed. Identify areas that need to be eliminated, emphasized or changed. 2. Restore creeks and riparian zones; utilize financial,/tax incentives to encourage restoration on private property. 3. Implement water conservation programs, including use of financial incentives. Air, noise and visual pollution 1. Reduce the impacts of agriculture on water quality by: • Supporting development, adoption and inlple i0ntatioil of ag icul rrl :water quality standards and management plans, such as the Voluntary Water Quality Farm Plan and Agricultural Water Quality Management Area Plan (SB 1010). Such plans would help increase farm profitability, protect water and land resources, protect land owners or managers from enforcement action if a complaint is filed and target the most highly erosion-prone areas. Support funding sources adequate to hire sufficient Soil and Water Conservation District staff to implement SB 1010. • Encouraging the Oregon Department of Agriculture (ODA) to ensure compliance by those who violate prohibited conditions. This may include penalties or additional restrictions. 2. Increase opportunities and programs for recycling and proper solid waste disposal by: • Developing annual free collection days for large solid waste items. • Providing every household in the county with the free Metro booklet "How to Recycle All Things." • Investing in convenient methods of waste disposal and publicizing them. • Enforcing laws against improper waste disposal. 3. Implement structural and nonstructural best management practices (BMPs) for water resource management such as: • Revising development codes to reduce impacts of urban hydrology. • Increasing enforcement of stream buffers. • Educating homeowners regarding riparian management, fertilizer, pest, and pet animal waste management. • Implementing stream enhancement projects. • Creating wetlands, replacing ineffective culverts and brides. • Developing stormwater pretreatment facilities. Vision West Issue Papers Executive Summary Page 14 April 2002 7~ 4. Promote practices that reduce the creation of non-point source pollution. Examples include, providing safe bicycling routes, increasing park-and-ride facilities, supporting telecommuting and providing incentives for sustainable development. Transportation systems Long term: Develop a transportation system that provides adequate, reliable, viable options for all modes of travel, including bikeways/walkways on all major roads (except freeways); designated alternative bike routes on local streets; and comprehensive, convenient transit service. Short term: 1. Expand existing and develop additional park-and-ride facilities to meet current and •utiure demands. 2. Expand north/south transit service; ensure that service is potentially as convenient as use of an automobile. 3. Expand the region's pedestrian/bicycle trail system, particularly in Washington County; integrate local and regional trail systems for commuter and recreational use. Farms, forests and natural lands 1. Identify and preserve key natural areas, park land, and recreational trails within and outside the urban growth boundary (UGB). 2. Monitor changes and challenges to land use laws in order to maintain the integrity of the statewide land use planning system and the ability to cooperatively work on these issues on a regional and local level. Develop a broad-based public education program that ensures a comprehensive understanding of the benefits of state, regional, and local land use planning programs. 3. Protect farm, forest and natural lands by encouraging local government and elected officials to continue to support compact urban form and tight UGBs. Regulation and other approaches to environmental protection 1. Create and promote a culture of innovation and experimentation to explore alternative environmentally sound practices and programs; support pilot programs and trial efforts to help design and implement sustainable, environmentally friendly practices. P"IsionWest Issue Papers Executive Summary Page 15 April 2002 • 2. Direct greater financial resources to public involvement efforts (such as the Citizen Participation Organization (CPO) and Committee for Citizen Involvement (CCI) work of the Oregon State University Washington County Extension), including development of more informal processes that involve a broader cross-section of the public. 3. Make more effective use of cable access for public affairs broadcasts and information sharing. Sustainability 1. Use and promote renewable and reusable energy sources and conservation measures such as: • New natural gas refueling stations and retrofitting of vehicles. • Technologies that achieve carbon mitigation and sequestering. • Local government leadership in reducing carbon emissions and reliance on CFCs. 2. Use a full-cost accounting approach (Natural Capital and Ecosystem Services) when assessing environmental benefits and costs related to natural resource protection that goes beyond consideration of only the "lost opportunity of development." 3. Adopt region-wide policies that truly integrate affordable housing; transportation alternatives (including biking, walking and transit); biodiversity; access to nature; improved water quality; access to healthy, locally grown food; walkable, pedestrian- friendly neighborhoods. Land Use Regulations and Standards 1. Encourage and implement a flexible, adaptive and holistic/integrated approach to environmental regulation that allows for future changes with the addition of new information. Approaches should allow for a significant "buffer" to accommodate our general lack of knowledge about how ecosystems function. Once adopted, environmental regulatory and non-regulatory programs should be fully enforced, actively monitored and vigorously evaluated to ascertain their effectiveness. Based on this evaluation, establish new environmental programs as needed. 2. Fully comply with threatened and endangered species protection measures and recovery plans; adopt habitat protection and enhancement measures (both regulatory and non-regulatory) that focus on halting the decline of state and federal listed and sensitive species and otherwise improving and maintaining native species diversity. 3. Implement programs to remove existing uses from floodplain areas; compensate land or business owners for land and relocation costs (similar to ongoing efforts in the Johnson Creek area in Portland). Vision West Issue Papers Executive Summary Page 16 April 2002 4. Develop and implement consistent, adequate riparian setback standards in alignment with current ecological standards. Public outreach and education 1. Engage the public in a comprehensive conversation of all the advantages and disadvantages of environmental alternatives (e.g. what are the financial and intangible, personal trade-offs; including benefits) to create a stronger public environmental consciousness. Encourage collaboration among existing environmental organizations, community groups and government agencies to conduct this process. 2. Implement a sustained public education campaign about how ordinary practices and habits contribute to pollution and how they can be changed; offer convincing, concrete alternatives to current practices. For example: • To ensure lawn fertilizers are used judiciously, explain the problems associated with excess fertilizer use, offer free soil nutrient testing to homeowners with a "prescription" for what their lawn actually needs, and work with manufacturers and retailers to provide alternatives to standard products. • To prevent car wash waste from entering storm drains, visit schools and churches to explain why runoff from car washes is a problem. Relocate charity car washes to areas where car wash runoff would not enter storm drains (such as fields), and encourage fundraisers to promote their car washes as "watershed friendly" because they are holding them on fields and using biodegradable soaps. 3. Educate the public to develop an understanding that parks are an essential part of our public "infrastructure" and that funding park/open space development is a worthy expenditure of tax dollars; emphasize the diversity and value of different types of parks, open spaces and natural areas. 4. Expand educational efforts about how the Tualatin watershed functions and how its resources are used. Implement and expand targeted efforts to various groups (example target groups might be people who own residential property on stream corridors, urban residents, or the agricultural community). Make comprehensive watershed information easily available and transparent to everyone by creating a "one-stop shopping" web site that includes information about riparian areas, cost of preservation, treatment and rehabilitation, total maximum daily load (TMDLs) limits, and other information related to water supply and health. The site being developed by Pacific University could be expanded or linked to other sites to help serve this role. 5. Focus on eco-literacy in K-12 education to create a new community of stewards. Specific strategies include development of statewide benchmarks and training programs, expansion of outdoor education programs to cover all K-12 students and Vision West Issue Papers Executive Summary Page 17 April 2002 r Q development of educational partnerships among governments and local school districts. Housing A shortage of affordable housing is one of the most serious and difficult problems faced by local communities. The economic growth of the 1990s made Washington County one of the most affluent in the state and helped push the rate of home-ownership nationally to an historic high, but the rising tide lifted some boats higher than others. For those households below the median income, the cost of housing is a significant burden and impacts their ability to meet other basic needs like food, clothing, transportation and health care. The recent Consolidated Housing and Community Development Strategic Plan developed by Washington County and the City of Beaverton estimated that one in Jive households in the county (more than 31,000) lacked affordable housing in 2001. Nearly 7,000 households were found to pay more than half their income for housing. Nearly 6,700 households were seen to be at risk for homelessness. Issues Identified • Community Support for a Full Spectrum of Affordable Housing • Creating More Affordable Housing • Special Needs of Vulnerable Populations • Quality and Environmental Standards Kev Recommendations 1. Create an active, collaborative working group including all interests involved in housing issues in the county. • Making projects work by creatively matching resources with identified needs and creatively sharing expertise, effort and resources. • Assisting with snore coordinated planning, finding (particularly around grant applications) and resource allocation. • Encouraging better collaboration for full utilization of money for special needs housing. • Identifying and recruiting advocates in the business community who can champion housing solutions. • Identifying and clarifying housing needs on a continuing basis. Vision {Vest Issue Papers Executive Summary Page 18 April 2002 r 0 • 2. Develop a balanced, coordinated approach to planning for and the funding of urgent housing needs. 3. Create a collective, sustained public education campaign (of businesses, government, citizens, etc.) about the urgency and importance of housing issues. o Educate the public and decision-makers about the urgency and importance of housing issues. m Articulate the connection between affordable housing and a healthy economy. a Address negative stereotypes about low income residents & illustrate the advantages of mixed-income neighborhoods. 4. Develop a strategy to increase the resources available for affordable housing efforts in the county, with particular attention given to the following strategies: n Create an affordable housing trust fund. • Establish a countywide tax abatement program for multifamily or single family housing for those below 50% Median Family Income. • Encourage local jurisdictions to establish funds to offset System Development Charges (parks, sewers, local governments, schools) and permit fees for affordable housing projects. ® Modify the existing Real Estate Transfer Tax (RETT)-increase and re- dedicate to affordable housing. Primary Health Care "Primary care" refers to preventive, routine, and urgent outpatient care. The county's most impoverished legal residents qualify for medical care through the Oregon Health Plan (although finding a doctor willing to treat them can be a challenge), but those without health insurance rely on community resources for their medical needs. The number of county residents dependent on community health services surpassed available resources prior to the current economic downturn. The recession has added to their ranks. Issues Identified • At least 35,000 working poor in Washington County do not have health insurance, nor the resources to purchase primary health care out of pocket. o An additional 30,778 county residents are enrolled with the Oregon Health Plan (OHP); an all time high for the county. • Half of these have OHP medical cards but are unable to enroll in OHP - managed care because local managed care organizations are having trouble recruiting enough doctors willing to see OHP members. Vision West Issue Papers Executive Summary Page 19 April 2002 M t o Community resources available to provide indigent health care are at full capacity, and inadequate to the need. Key Recommendations 1. Improve enrollment in State subsidized insurance programs. 2. Pursue stable funding for medical care for the low income uninsured. 3. Address local medical providers' willingness and ability to see OHP members and low income uninsured. Vision West Issue Papers Executive Summary Page 20 April 2002 11111 ME a t r 1 ~ ~ III OWN a - e- i I Mill fl . - • 0 0 Y • ~ e • • P e 0 • lij! 1 w d fl- ~ rr, . - s~ e I R. O II z 1F II V I ~ ~ Ili I III i I~ II 1 I` { ~I g 9 ~ L S i low Executive Summary and Issue Paper Overview - i w,uiowm!d 1S iclb~lA~-..' 'f ~.L N =6X711 M Ws*~ - T a. i[ACK III I J r~ I I IY ~i 'll I 41+ t I } y Issue Teams: Aging Et (Disabilities Children Ek Families Housing Basic Needs Education Primary Health Care Behavioral Health Environment Imagine to ®rr®w together... amt Zooz www.vision-west.org I www.visionactionnetwork.org Washington County Board of Commissioners VisionWest was initiated and funded by the Washington County Board of Commissioners. Tom Brian, Chair Dick Schouten, District 1 John Leeper, District 2, Vice-Chair Roy Rogers, District 3 Andy Duyck, District 4 Vision Action Network Board of Directors Bill Christopher (Chair) Executive Dean, Portland Community College-Rock Creek Campus Conrad Pearson (Treasurer) Owner, Pearson Financial Group Charlie Cameron (Secretary) Administrator, Washington County Tom Brian Chair, Board of Commissioners, Washington County Janice Burger Associate Administrator, Providence St. Vincent Medical Center Steve Clark President & Publisher, Community Newspapers Faith Gablenick President, Pacific University Todd Herberg Superintendent, Northwest Regional Education Service District Roy Kim Owner/General Manager, Central Bethany Development Mary Monnat President, Tualatin Valley Centers Gil Mufaoz Executive Director, Virginia Garcia Memorial Health Center Jerralynn Ness Executive Director, Community Action Organization Father Jose Ortega Pastor, St. Matthew Catholic Church Vergie Ries City Manager, City of Forest Grove Mike Salsgiver Public Affairs Manager, Intel Rick Van Beveren Owner/President, Reedville Cafi 00 xkground: VisionWest and the Vision Action Network VisionWest emerged from a sense among key leaders in the community that the established way of doing things in Washington County needs to change. There is a growing consensus that collaboration is a critical community resource - that the ability to forge new working relationships between all kinds of organizations and citizens will determine future success with the challenges that lie ahead. Washington County shares many of the struggles of other fast-growing communities in the United States. There are the obvious ones: traffic congestion, school crowding, economic worries, concerns about the environment and open space, and a serious shortage of affordable housing. But other, less visible issues threaten the communal quality of life here: mental illness, homelessness, hunger, lack of living alternatives for seniors and the disabled and access to affordable health care. All of these issues have two things in common: they are sure to become increasingly challenging over the next twenty years, and no single institution will be able to handle any of these issues on its own. These challenges are surmountable, but only if they are addressed in strategic partnerships that involve all sectors of the community. In 2000, Washington County set in motion a series of conversations about what makes this a great place to live, work, and do business, and what it will take to make sure that these valued aspects of local communities may be sustained and enhanced. The community took up the challenge and made VisionWest successful as an inclusive, relationship-building and problem-solving effort built on the belief that the issues in our communities can be more efficiently and creatively addressed by pooling expertise, resources and energy. The Eight Issue Teams After an intensive round of meetings with more than 1,400 people from all walks of life in the community to determine which problems were most urgent, Issue Teams were convened, made up of concerned citizens and leading figures from business, government and the community to grapple with the following issues: e Aging & Disabilities ♦ Basic Needs ♦ Behavioral Health ♦ Children & Families ♦ Education ♦ Environment ♦ Housing ♦ Primary Health Care Vision West Issuc Papers Executive Summary Page 1 April 2002 Each Issue Team held meetings throughout the fall of 2001 to develop an in-depth survey of the outstanding challenges and most promising opportunities in that area. Each Issue Paper includes an overview of the trends and conditions pertaining to that issue, specific issues and strategies identified by the Issue Team, and a short list of key recommendations that participants felt were significant initiatives that could be implemented in the next couple of years. The completed Issue Papers will serve as useful starting points for everyone in the county who is grappling with these issues, and they will inform a variety of public, private and nonprofit plans and initiatives. Beyond the Issue Papers: The Vision Action Network Early on, there was a recognition of the need for a vehicle distinct from the County to carry on the work of VisionWest - a forum for the community to talk across jurisdictions, across sectors, and across issues, to discuss, strategize and mobilize around community priorities. A resonating theme from most of the nearly 2,000 county residents and institutions that have participated in VisionWest is that collaborative planning and mobilization should not be a one-time event. Instead, it should be part of a new, ongoing way of doing business in Washington County. In March 2001, a free-standing nonprofit called the Vision Action Network was incorporated to be the ongoing focus of the energy and commitment generated by VisionWest. The Network is expected to become the forum for multiple institutions and organizations to contemplate future trends and opportunities; build on and expand existing relationships and collaborations; and de•7elop plans to respond to challenges as a broad community of interests and as interconnected and informed mission-driveli organizations. The Vision Action Network is simultaneously a gathering place, network, support-group, incubator, information-sharer, community organizer and broker. The Network's Board of Directors represents all sectors of the community: small and large businesses, K-12 and higher education, local governments, social service not-for- profits, religious institutions, and health care. Funding for the organization comes from partners in each of the sectors. The Network will hire its first Executive Director in Spring 2002. In an important sense, the Issue Papers lay the groundwork for the Vision Action Network's agenda. The Vision Action Network will likely establish a small number of broad "Community Councils" to engage the recommendations of the Issue Papers in depth and work on implementation of the most promising strategies. Vision West Issue Papers Executive Summary Page 2 April 2002 Vision Action Network Mission, Values and Goals Mission The Vision Action Network promotes and supports community-based problem solving through relationship building, dialogue, and planning; and through implementation efforts that coordinate and optimize public, private and individual actions and resources. Core Values o Relationships are Primary. This is the beginning and makes all other things possible. o Trust and Caring. We bring people together to encourage their trust in each other and to provide focus for their efforts to build better community. o Diverse, Inclusive and Meaningful Engagement. We actively seek out leadership that reflects the community, involving all sectors and cultures. o Collaboration and Partnership. We promote effective, ongoing cooperation between the various partners to build a culture of collaboration to address community needs; building community is a journey, not a destination. o Results and Benefits. We are committed to working with involved partners and stakeholders to deliver results that will benefit Washington County residents, business and community institutions. Goals o Provide a forum for ongoing relationship building, information sharing, community dialogue and problem solving. o Serve as a clearinghouse for accurate and timely information. o Establish linkages between individuals, organizations and sectors and provide information to planning and implementation efforts. Develop collaborative action plans that seek to coordinate efforts and mobilize action towards community-based strategies and interventions. o Increase awareness of the Vision Action Network to accomplish mission and goals. Vision West Issue Papers Executive Summary Page 3 April 2002 VisionWest Issue Papers Common Themes Despite the vast and diverse territory covered by the eight Issue Papers, several themes or concerns emerged repeatedly from the Issue Teams. Inclusiveness & Diversity: All services and programs should be fully accessible to those of other cultures and those with limited English proficiency. Several Issue Teams emphasized the need to recognize diversity as an asset, and not simply accommodate it as an obstacle or inconvenience. The different perspectives, abilities and experiences that our neighbors bring to the community make this a richer, more vibrant place to live. Better Access to Information and Services: Too often, it is not easy to find out how to get help with a problem. Several Issue Teams recommended a more coordinated and comprehensive system for information and referral; the national movement to establish a 211 phone number for social service resources was often mentioned as a model worth exploring. Greater Public Awareness: Because the county is relatively affluent and prosperous, there is a tendency to overlook some serious problems that will only become more challenging if left untended. Homelessness and hunger, mental illness, and a lack of access to basic medical care is not always associated with Washington County, but as a rapidly urbanizing area, the community must come to grips with this unfamiliar set of challenges. Even in the case of high profile issues like affordable housing and the environment, more could be done to highlight the opportunities to make significant progress, and to bring home the long-term costs of failing to respond effectively to the difficult challenges they pose. _Prevention, Planning and Early Intervention: Several Issue Teams noted that strategies that prevent problems - whether they bear on the environment, health care, the aging, or at-risk kids - are not only more humane, but more cost-effective. In case after case, it was noted that getting at the root causes of problems is much less expensive and much more sensible than trying to undo the damage of neglect later down the line. Better Coordination Among Providers: In several issue areas, Issue Team participants noted that service providers themselves could be more helpful if they had a greater understanding of other programs, if resources and initiatives were better coordinated, and if organizations thought critically about their core competencies and put cooperation ahead of turf. There is tremendous potential to improve service delivery by finding ways to share information and best practices, coordinate efforts where appropriate, and engage in strategic and frank discussions about the best ways to bring in more resources and make use of existing resources. Vision West Issue Papers Executive Summary Page S April 2002 Public. Private and Nonprofit Partnerships: Every Issue Team cited the need for productive, cooperative relationships between government, nonprofits, and the private sector. Assigning responsibility for solving problems to any one sector or organization is short-sighted and ineffective, and ignores the tremendous opportunity to create a model for cross-sector collaboration through the Vision Action Network. Greater Resources - Stable & Adequate Funding: In several areas, notably housing, basic needs, primary health care and behavioral health, more resources are necessary to meet demand. Most Issue Teams highlighted the need for creative ways to bring more resources to bear on these challenges and for a greater investment from both the public and private sectors in areas that have not always been recognized as priorities. Mon West Issue Papers Executive Summary Page 6 April 2002 3 VisionWest Issue Papers Highlighted Issues and Key Recommendations Aging and People with Disabilities People who are aging and people with disabilities are a part of the fabric of our community. They have created the foundation for our success and will continue to be full contributing members. Their special concerns cannot be forgotten in continuing to build a successful community. Their increasing population over the next twenty years and beyond cannot conceal today's concerns. Although an existing network of resources serves many thousands of people today and supports many thousands of family caregivers, it is stretched to its capacity. This will become increasingly challenging over the next twenty years. Issues Identified The Aging and People with Disabilities Issue Team identified the following ten major issues confronting the aging and disabled: • Long Term Support • Access to Services • Community Awareness • Transportation • Housing • Mental and Behavioral Health • Legal • Planning and Community Development • Utilization of Resources • Diversity Key Recommendations y 1. Develop and maintain long term care supports that allow people to live as i independently as possible, for as long as possible. w 2. Develop and publicize an integrated information and assistance system. i 3. Develop and execute a public information campaign around the needs and y challenges of the aging and persons with disabilities, including: • a sophisticated "marketing" effort to educate the community about the kinds of issues identified in this report, and to build support for further efforts on the behalf of the aging and persons with disabilities; and Vision West Issue Papers Executive Summary Page 7 April 2002 MINIMUM 11111MINNIM1111111 ® the development of comprehensive prevention programs (based on the collaboration of health care organizations, senior centers, government and the business community) that lead the community to increasingly healthy lifestyles. 4. Adopt the Tri-County "Elderly and Disabled Transportation Plan" throughout the county and modify street signs, signals and lighting to support independence. Basic Nees Even in good times, there will always be neighbors who need a little help to get by. While the majority of county residents have reliable access to nutritious food, comfortable housing, adequate clothing and routine medical care, an estimated 50,000 of us struggle to meet these basic needs. The relative affluence of Washington County obscures the fact that one in fifteen county residents (and nearly one in ten children) live below the poverty line. Issues Identified The Basic Needs Issue Team identified four major issue areas regarding basic needs in the county: a Limited Resources • Services Not Well Coordinated e Lack of Awareness a Traditional Thinking Key Recommendations 1. Initiate an ongoing informational campaign Form a public/private partnership to develop and implement a sustained media campaign to create awareness about the demand in our community for help with basic needs through a combination of strategies, possibly including radio, newspapers, television, the internet, and a speakers bureau. 2. Promote greater sharing of information around available services, and around best i practices: ~ a Create an accessible, comprehensive and up-to-date system for sharing information. The effort to establish a "2-1-1" telephone number for free access to health and human services information and referral is a model worth exploring further. vision West Issue Papers Execrative Summary Page 0 April 2002 • Promote greater use of existing resources like Community Action's Information and Referral database; assist Community Action with training users of the database. • Promote sharing of best practices - especially examples of more effective cooperation and coordination among service providers. Behavioral Health Behavioral health is the part of medicine which deals with the relationships between people's behavior and their physical, mental, and emotional health. Mental illness and addictive behaviors (such as drug, alcohol, and gambling addiction) are the main focus of behavioral health programs. Four Subcommittees Because of the many differences among the funding, regulations, providers, services, clients, and advocates involved with adult mental health, children's mental health, adult addictions, and child/adolescent addictions, the work of the VisionWest Behavioral Health Issue Team was divided among four subcommittees: • Adult Mental Health Subcommittee • Child and Adolescent Mental Health Planning Group • Adult Addictions Subcommittee • Youth Substance Abuse Prevention and Treatment Subcommittee. Key Recommendations Issues identified by all four subcommittees of the Behavioral Health Issue Team: 1. Develop a community resource and referral service, with extended hours and trained staff who assist callers and insure that information is current. Actively promote the telephone number/web page so the people of Washington County know where to go to get help, including community members as well as potential referral agencies (schools, lave enforcement agencies, social service agencies, Employee Assistance Programs, etc.). 2. Actively work to increase the language and cultural competency of all agencies at all levels of the continuum of services for child, youth and adult mental health, and youth and adult alcohol and drug (A&D) treatment. 3. Increase providers' expertise in the treatment of adults and young people struggling with both mental illness and drug and alcohol abuse. Kvion West Issue Papers Executive Summary Page 9 April 2002 4. Continually work to destigmatize both mental illness and addictive behaviors. Educate the community to recognize that treatment for both mental illness and addictive behaviors is available and effective. Other recommendations made by one or more subcommittees: 5. Increase mental health funding for the uninsured and the underinsured by seeking a fair share of State mental health funding for the people of Washington County. 6. Create a sub-acute treatment program for adults and young people. 7. Create outpatient psychiatric services for uninsured and underinsured adults, and expand crisis and specialized outpatient mental health services for children and adolescents. 8. Increase the availability of housing subsidies, transitional housing, and other subsidized housing for adults with mental illness and those recovering from alcohol and drug addiction. 9. Expand Youth Service Teams and Student Assistance Programs, to assist school personnel to identify students in need of human services, and to help students and families access needed services. 10. Increase residential treatment resources for young people with mental health disorders and those addicted to drugs and alcohol. Children & Families Home to almost 120,000 children, Washington County is known as an outstanding place to raise children, a community with strong schools and growing, viable neighborhoods. On average, the Washington County community is the most educated and the wealthiest in the state; many children reflect the benefits of those advantages. When the community's success with children is compared with other Oregon counties, it performs well in most indicators. However, just as road systems are no longer meeting current needs, the systems that serve the children and families of the county are no longer adequate. The child population increased from 83,889 to 119,618 (43%) over the last decade, but funding for many services remained static or increased at a much slower rate. While the median income went up, the rate of poverty increased faster than in any other urban county in the state, creating greater needs for services. Because of rapid growth, even the services currently in place are not easily accessible. Vision West Issue Papers Exeeuttve Summary Page 10 April 2002 The VisionWest Children & Families Issue Team completed its work in tandem with the work of the local Commission on Children & Families on a coordinated, comprehensive plan. Issues Identified Basic Needs Community Safety Health Domestic Violence Mental Health & Substance Abuse Child Maltreatment Child Care Substance Abuse Housing Child Fatalities Emergency Services Juvenile Crime Employment & Training Transportation Education Early Childhood Education School Dropouts Marginalized Students Key Recommendations 1. Establish community learning centers in existing schools to coordinate and provide access to a range of educational, enrichment, social, recreational, health and social services for all residents in the community. 2. Develop a countywide mentoring system with the infrastructure to recruit, screen, train, place, support and monitor adult volunteers in mentoring relationships with children and youth. 3. Increase the community's capacity to provide culturally and linguistically appropriate services to our diverse populations through the implementatipn of a range of strategies to recruit, train, support and retain bilingual, bicultural staff in our health and social service agencies. Education i The Education Issue Team identified the high school dropout rate as the most important ' education issue facing Washington County. All agreed that successful completion of high school is affected by a child's experiences starting in early childhood and continuing through late adolescence. Since students who drop out of high school are more likely to earn low wages, to be unemployed, to lack medical and dental insurance, and to move into the criminal justice system, the issue must be tackled by the whole community rather than depending on the school system to solve the problem alone. Vision West Issue Papers Executive Summary Page 11 April 2002 Issues Identified The Education Issue Team identified three areas where schools, community, and business groups could achieve positive impacts on students. All three areas focus on students being more successful and staying in school through completion of the high school diploma. The three areas are: • Early childhood education and literacy; • At-risk families and readiness for learning; • Seamless transitions through high school and post high school education. Key Recommendations Early Childhood 1. Expand prevention programs such as Opening Doors, New Parent Network, Cacoon, etc., which provide information to families to counter isolation and connect them with existing resources. 2. Increase community awareness about preschool and early literacy programs by developing an information and referral system for such programs. 3. Increase access to preschool and early literacy programs for isolated and hard to reach families. At-Risk Families 1. Enhance capacity of school counselors by addressing caseload size, defining roles and providing support from social services and community resources. 2. Develop effective cross training for staff in schools, government agencies, and nonprofit youth and family service agencies. 3. Mobilize schools, government agencies, and youth and family service agencies in ways that build consistency, collaboration, and shared resources. 4. Engage the broader community in specific ways to contribute to achieving results - business, medical, religious, and media organizations. Seamless Transitions 1. Develop effective partnerships among school districts, Northwest Regional Education Service District, Portland Community College, public and private four-year universities and local business in order to break down the barriers that prevent students from moving through the educational options available. Vision West Issue Papers Executive Summary Page 12 April 2002 ~M=1111011111 I I ==j 2. Form a task force to research and report on successful models being used across the country. 3. Create a working partnership among school districts and Portland Community College and facilitate student enrollment in college courses of their choice when they are ready. Environment The Environment Issue Team organized its work around nine subtopics: • Parks, recreation, open spaces and natural areas • Water quality and quantity • Air, noise and visual pollution • Transportation systems • Farms, forests and naturai lands • Regulation and other approaches to environmental protection • Sustainability • Land use regulations and standards • Public outreach and education For each topic, the team formed a guiding principle; these became the organizational structure for the team's work in identifying specific issues and strategies. The fundamental and overarching nature of the environment is reflected in these principles and the topics to which they pertain. This points to the need for a set of broad-based collaborative initiatives to ensure we attain and maintain a sustainable balance between environmental quality and livable communities on the one hand and population growth and a vital economy on the other. Key Recommendations The Issue Team identified and agreed on the following key strategies: Parks, recreation, open spaces and natural areas 1. Prior to and as land is developed, ensure that an adequate amount of land is reserved/set aside and dedicated to parks, open spaces, recreational trails, greenspaces and natural areas by: • Developing regional guidelines or standards for an adequate ratio of developed land/open space. • Improving cooperation/coordination among local governmental efforts to create and conserve parks/open spaces. • Developing designated funding sources for parks and open space, such as systems development charges (SDCs) throughout the county. Vision West Issue Papers Executive Summary Page 13 April 2002 Water quality and quantity 1. Perform a "regulation and code review" to understand how existing regulations and codes affect the watershed. Identify areas that need to be eliminated, emphasized or changed. 2. Restore creeks and riparian zones; utilize financial/tax incentives to encourage restoration on private property. 3. Implement water conservation programs, including use of financial incentives. Air, noise and visual pollution 1. Reduce the impacts of agriculture on water quality by: o Supporting development, adoption and implementation of agricultural water quality standards and management plans, such as the Voluntary Water Quality Farm Plan and Agricultural Water Quality Management Area Plan (SB 1010). Such plans would help increase farm profitability, protect water and land resources, protect land owners or managers from enforcement action if a complaint is filed and target the most highly erosion-prone areas. Support funding sources adequate to hire sufficient Soil and Water Conservation District staff to implement SB 1010. e Encouraging the Oregon Department of Agriculture (ODA) to ensure compliance by those who violate prohibited conditions. This may include penalties or additional restrictions. 2. Increase opportunities and programs for recycling and proper solid waste disposal by: ® Developing annual free collection days for large solid waste items. a Providing every household in the county with the free Metro booklet "How to Recycle All Things." ® Investing in convenient methods of waste disposal and publicizing them. o Enforcing laws against improper waste disposal. 3. Implement structural and nonstructural best management practices (BMPs) for water resource management such as: e Revising development codes to reduce impacts of urban hydrology. ® Increasing enforcement of stream buffers. o Educating homeowners regarding riparian management, fertilizer, pest, and pet animal waste management. ® Implementing stream enhancement projects. o Creating wetlands, replacing ineffective culverts and bridges. ® Developing stormwater pretreatment facilities. Vision West Issue Papers Executive Summary Page 14 Apr!! 2002 4. Promote practices that reduce the creation of non-point source pollution. Examples include, providing safe bicycling routes, increasing park-and-ride facilities, supporting telecommuting and providing incentives for sustainable development. Transportation systems Long term: Develop a transportation system that provides adequate, reliable, viable options for all modes of travel, including bikeways/walkways on all major roads (except freeways); designated alternative bike routes on local streets; and comprehensive, convenient transit service. Short term: 1. Expand existing and develop additional park-and-ride facilities to meet current and future demands. 2. Expand north/south transit service; ensure that service is potentially as convenient as use of an automobile. 3. Expand the region's pedestrian/bicycle trail system, particularly in Washington County; integrate local and regional trail systems for commuter and recreational use. Farms, forests and natural lands 1. Identify and preserve key natural areas, park land, and recreational trails within and outside the urban growth boundary (UGB). 2. Monitor changes and challenges to land use laws in order to maintain the integrity of the statewide land use planning system and the ability to cooperatively work on these issues on a regional and local level. Develop a broad-based public education program that ensures a comprehensive understanding of the benefits of state, regional, and local land use planning programs. 3. Protect farm, forest and natural lands by encouraging local government and elected officials to continue to support compact urban form and tight UGBs. Regulation and other approaches to environmental protection 1. Create and promote a culture of innovation and experimentation to explore alternative environmentally sound practices and programs; support pilot programs and trial efforts to help design and implement sustainable, environmentally friendly practices. NJsionWest Issue Papers Executive Summary Page 15 April 2002 2. Direct greater financial resources to public involvement efforts (such as the Citizen Participation Organization (CPO) and Committee for Citizen Involvement (CCI) work of the Oregon State University Washington County Extension), including development of more informal processes that involve a broader cross-section of the public. 3. Make more effective use of cable access for public affairs broadcasts and information sharing. Sustainability 1. Use and promote renewable and reusable energy sources and conservation measures such as: • New natural gas refueling stations and retrofitting of vehicles. o Technologies that achieve carbon mitigation and sequestering. • Local government leadership in reducing carbon emissions and reliance on CFCs. 2. Use a full-cost accounting approach (Natural Capital and Ecosystem Services) when assessing environmental benefits and costs related to natural resource protection that goes beyond consideration of only the "lost opportunity of development." 3. Adopt region-wide policies that truly integrate affordable housing; transportation alternatives (including biking, walking and transit); biodiversity; access to nature; improved water quality; access to healthy, locally grown food; walkable, pedestrian- friendly neighborhoods. Land Use Regulations and Standards 1. Encourage and implement a flexible, adaptive and holistic/integrated approach to environmental regulation that allows for future changes with the addition of new information. Approaches should allow for a significant "buffer" to accommodate our general lack of knowledge about how ecosystems function. Once adopted, environmental regulatory and non-regulatory programs should be fully enforced, actively monitored and vigorously evaluated to ascertain their effectiveness. Based on this evaluation, establish new environmental programs as needed. 2. Fully comply with threatened and endangered species protection measures and recovery plans; adopt habitat protection and enhancement measures (both regulatory and non-regulatory) that focus on halting the decline of state and federal listed and sensitive species and otherwise improving and maintaining native species diversity. 3. Implement programs to remove existing uses from floodplain areas; compensate land or business owners for land and relocation costs (similar to ongoing efforts in the Johnson Creek area in Portland). Vision West Issue Papers Executive Summary Page 16 April 2002 4. Develop and implement consistent, adequate riparian setback standards in alignment with current ecological standards. Public outreach and education 1. Engage the public in a comprehensive conversation of all the advantages and disadvantages of environmental alternatives (e.g. what are the financial and intangible, personal trade-offs; including benefits) to create a stronger public environmental consciousness. Encourage collaboration among existing environmental organizations, community groups and government agencies to conduct this process. 2. Implement a sustained public education campaign about how ordinary practices and habits contribute to pollution and how they can be changed; offer convincing, concrete alternatives to current practices. For example: o To ensure lawn fertilizers are used judiciously, explain the problems associated with excess fertilizer use, offer free soil nutrient testing to homeowners with a "prescription" for what their lawn actually needs, and work with manufacturers and retailers to provide alternatives to standard products. To prevent car wash waste from entering storm drains, visit schools* and churches to explain why runoff from car washes is a problem. Relocate charity car washes to areas where car wash runoff would not enter storm drains (such as fields), and encourage fundraisers to promote their car washes as "watershed friendly" because they are holding them on fields and using biodegradable soaps. 3. Educate the public to develop an understanding that parks are an essential part of our public "infrastructure" and that funding park/open space development is a worthy expenditure of tax dollars; emphasize the diversity and value of different types of parks, open spaces and natural areas. 4. Expand educational efforts about how the Tualatin watershed functions and how its resources are used. Implement and expand targeted efforts to various groups (example target groups might be people who own residential property on stream corridors, urban residents, or the agricultural community). Make comprehensive watershed information easily available and transparent to everyone by creating a "one-stop shopping" web site that includes information about riparian areas, cost of preservation, treatment and rehabilitation, total maximum daily load (TMDLs) limits, and other information related to water supply and health. The site being developed by Pacific University could be expanded or linked to other sites to help serve this role. 5. Focus on eco-literacy in K-12 education to create anew community of stewards. Specific strategies include development of statewide benchmarks and training programs, expansion of outdoor education programs to cover all K-12 students and Vision West Issue Papers Executive Summary Page 17 April 2002 development of educational partnerships among governments and local school districts. Housing A shortage of affordable housing is one of the most serious and difficult problems faced by local communities. The economic growth of the 1990s made Washington County one of the most affluent in the state and helped push the rate of home-ownership nationally to an historic high, but the rising tide lifted some boats higher than others. For those households below the median income, the cost of housing is a significant burden and impacts their ability to meet other basic needs like food, clothing, transportation and health care. The recent Consolidated Housing and Community Development Strategic Plan developed by Washington County and the City of Beaverton estimated that one in five households in the county (more than 31,000) lacked affordable housing in 2001. Nearly 7,000 households were found to pay more than half their income for housing. Nearly 6,700 households were seen to be at risk for homelessness. Issues Identified • Community Support for a Full Spectrum of Affordable Housing • Creating More Affordable Housing • Special Needs of Vulnerable Populations • Quality and Environmental Standards Key Recommendations 1. Create an active, collaborative working group including all interests involved in housing issues in the county. • Making projects work by creatively matching resources with identified needs and creatively sharing expertise, effort and resources. • Assisting with more coordinated planning, funding (particularly around grant applications) and resource allocation. • Encouraging better collaboration for full utilization of money for special needs housing. • Identifying and recruiting advocates in the business community who can champion housing solutions. • Identifying and clarifying housing needs on a continuing basis. Vision West Issue Papers Executive Summary Page 18 April 2002 V 2. Develop a balanced, coordinated approach to planning for and the funding of urgent housing needs. 3. Create a collective, sustained public education campaign (of businesses, government, citizens, etc.) about the urgency and importance of housing issues. • Educate the public and decision-makers about the urgency and importance of housing issues. • Articulate the connection between affordable housing and a healthy economy. • Address negative stereotypes about low income residents & illustrate the advantages of mixed-income neighborhoods. 4. Develop a strategy to increase the resources available for affordable housing efforts in the county, with particular attention given to the following strategies: • Create an affordable housing trust fund. • Establish a countywide tax abatement program for multifamily or single family housing for those below 50% Median Family Income. • Encourage local jurisdictions to establish funds to offset System Development Charges (parks, sewers, local governments, schools) and permit fees for affordable housing projects. • Modify the existing Real Estate Transfer Tax (RETT)--increase and re- dedicate to affordable housing. Primary Health Care "Primary care" refers to preventive, routine, and urgent outpatient care. The county's most impoverished legal residents qualify for medical care through the Oregon Health Plan (although finding a doctor willing to treat them can be a challenge), but those without health insurance rely on community resources for their medical needs. The number of county residents dependent on community health services surpassed available resources prior to the current economic downturn. The recession has added to their ranks. Issues Identified • At least 35,000 working poor in Washington County do not have health insurance, nor the resources to purchase primary health care out of pocket. • An additional 30,778 county residents are enrolled with the Oregon Health Plan (OHP); an all time high for the county. • Half of these have OHP medical cards but are unable to enroll in OHP managed care because local managed care organizations are having trouble recruiting enough doctors willing to see OHP members. Man West Issue Papers Executive Summary Page 19 April 2002 • Community resources available to provide indigent health care are at full capacity, and inadequate to the need. Key Recommendations 1. Improve enrollment in State subsidized insurance programs. 2. Pursue stable funding for medical care for the low income uninsured. 3. Address local medical providers' willingness and ability to see OHP members and low income uninsured. Vision West Issue Papers Executive Summary Page 20 April 2002 mini Wes tOmorrow lmag'r• Spring/Summer 2002 Issue 2 e S1 vx I ! S t iw: .".I Sv. .y ; ,7 f 4 L 1 i 1 l 'VA Seeding a More Collaborative Washington County To understand the commitment, strategic partnerships that involve Faith Gablenick, "but Washington problem solving and passion that all sectors of the community. County has lacked a forum that serve as the foundation of Making this kind of progress could bring diverse leadership VisionWest, stand outside the possible is the central theme of the together from throughout the southwest corner of the Public VisionWest project. community." Services Building in downtown A Community Agenda That forum now exists. Another Hillsboro on a Thursday at 5 PM. A long line of families and The public outreach phase of outcome of VisionWest is the Vision individuals stand quietly, hopeful VisionWest involved more than Action Network (VAN), anot-for- that someone can help them or 1,400 Washington County profit organization dedicated to their child. Inside, a transformation residents. They identified priority encouraging collaborative, is underway as volunteer nurses, community concerns: aging and community-based problem solving. disabilities, basic needs, Officially established last fall, the behavioral health, children organization now has asixteen- ' and families, education, member board of directors and will . , r t ~ ' environment, housing, and hire an Executive Director later this primary health care. spring. In response to faith leaders' desire to participate in the VAN in a i Next, another 400 volunteers coordinated fashion, the VisionWest met in "Issue Teams" to better project has also assisted in the define the challenges and development of the Inter-Religious ! 5 prioritize the strategies for Action Network of Washington each of the issue areas. Their County (see page 4). work will inform new collaborative efforts, while also providing an invaluable A Word of Thanks - doctors, and receptionists prepare tool to organizations that want to for another night at the Essential ensure that their efforts synchronize Tom Brian, Chairman Health Clinic, Washington County's with others. "This is the kind of Washington County Board of only free urgent care clinic. community-based effort that we Commissioners Clinic volunteers represent many all need in order to thoroughly sectors of the county -private, understand how to make a When I talk not-for-profit and public difference locally, says Intel Public with people Affairs Manager Mike Salsgiver. about the organizations, the faith community, - work of and retired professionals. A Focal Point for Partnership VisionWest1 I ~=°t= Collectively, they have achieved While tremendous potential can r typically get s; something that has eluded their ; be tapped through enhanced two respective organizations for years. collaboration, hectic demands on responses: Access to a!'foo•clr►hlchealth cure is most organizations leave little time "seems like - ~q one of many issues that defy single- for initiating new strategic common sense or wish we institution solutions in Washington partnerships. "We can achieve could do that". County. Real progress is only made better results if we work together,"A when challenges arc met by says Pacific University President ( continued on page 3 i.. ,ro•. 2 Ask 1400 Washington County to overlook some serious residents what challenges require problems in our midst greater community attention and that will only you'll get an ear full - as was become more the case in Phase 1 of VisionWest. challenging if left Ask 400 community volunteers to untended. It is easy to better understand those challenges not associate and develop practical strategies that* homelessness and hunger, `L about begin to deal with them (Phase 2), mental illness, and a lack of the best and you will get thoughtful analysis access to basic medical care ways to bring that has utility for every sector of with Washington County. As in more resources Washington County. a rapidly urbanizing area, we and make better use of Each of the issue papers warrants have to come to grips with such what we have. a careful read. While they cover challenges. Public, private and nonprofit divergent topics and make distinct Emphasis on prevention, partnerships: Every Issue Team recommendations, they also contain planning and early cited the need for productive, many shared themes and actions. intervention: Strategies that cooperative relationships between Understanding this common ground prevent problems - whether they government, not-for-profits, and is a first step in the development bear on the environment, the private sector. Laying of a true community agenda for healthcare, the aging, or at-risk responsibility for solving Washington County. kids - are more humane and more problems at the feet of any Inclusiveness and diversity: cost-effective. In case after case, one sector or organization is it was noted that getting at the a sure recipe for retreat. All services and programs should root causes of problems is much be fully accessible to those of Greater resources - stable other cultures and those with less expensive and much more sensibl and adequate funding: In limited English proficiency. e than trying to undo the several areas, notably housing, damage of neglect later. Several Issue Teams emphasized basic needs, primary healthcare and behavioral health, Issue the need to recognize diversity Better coordination among as an asset, and not simply providers: Participants in several Teams felt more resources were accommodate it as an obstacle or Issue Teams noted that service essential to meeting demands. inconvenience. providers could be more helpful if There is a need for creative ways they had a greater understanding to bring more funding to bear an Promote better coordination of other programs, if resources and the challenges we face, and for a reisourceources:: Too and referral initiatives were better coordinated, greater investment from both the to re determine oo where to often, turn it di for difficult and if organizations thought public and private sectors. ~ critically about their i assistance with a problem. Several core competencies and Issue Teams recommended a more Get A Report put cooperation ahead coordinated and comprehensive of turf. There is To view an F Xecutiv system for information and tremendous potential to Summaryorthc full reports referral; the national movement to improve service delivery and rec•onunendations from the IssueTeams . establish a 2-1-1 phone number for social service resources was often by by sh chararitng inpractices,formation Visit -%v1vw.visio11-Nvest.org and mentioned as a model worth exploring. coordinating efforts Call 03-846-868,o,•email where appropriate, and vision-west o)co.washington.or.us Promote greater public engaging in strategic and ask for the reports on CI). There's awareness: There is a tendency and frank discussions no charge. J 3 A Word of Thanks There are No Road. Maps.- continued from page f While working together is what we should be doing, barn raising - • in the 21st Century takes time and commitment. The people and institutions of Washington County have demonstrated both of these qualities throughout the VisionWest project. The Issue Team recommendations provide a starting point for a true ► community agenda, and the creation of the Vision Action Network establishes a permanent forum to prioritize _ and pursue collaborative action. Now we owe it to one another and those who will follow us to maximize our human and financial investments through coordinated, strategic partnerships. Without careful collaboration, we'll make little - progress on the issues that we care about mu t. Are we visionary or naYve? If the efforts of the past eighteen months are any indication, believe Washington County is simply blessed with many people and organizations willing to ► work together to maintain the natural, economic and human Meet the Director! qualities that draw people to this place. The Board of Directors for the Vision On behalf of the Board of Action Network (VAN) is working hard County Commissioners, I offer to find the organization's first Director my sincere appreciation for your among 200-plus applicants. Whoever dedication to the VisionWest is selected will have a steep learning project. You have our curve. Meeting and talking with commitment that your County individuals who were dedicated government will be a dedicated participants in the VisionWest process is partner in a more collaborative ► an important early step. If you'd like to Washington County for many be part of an early discussion with the years to come. VAN Director, send an email to ► vision-west@co.washington.or.us I OF RRI r 5 L e:~.. r, , M5 28 "'V Isnoes „SUd3Q72 Isl N FirstAveoR 9712 Hillsboro, 4 - by Bill Christopher Talk is typically cheap, so when It was with all office space has been obtained, and "collaboration" came up repeatedly of this in mind _ we anticipate hiring our first in the early days of the VisionWest that I signed Executive Director later this spring. project - I was skeptical. Intuitively on as a The we know that many benefits can founding Board of Directors is eager be derived from seeking out and member of the to move from organization building to community building. The forum working in partnership with others. Vision Action If we are honest, we also know Network provided by the Vision Action Network that the front-end demands of (VAN) Board is open to the entire community, collaboration often make it easier to of Directors. z including faith, business, not-for- go it alone. profit, government, advocacy and civic The VAN is an organization of organizations. We encourage your Yet, the simple fact is that diverse leaders and partners, unified active involvement and support. We Washington County in our commitment to active are on "a road less traveled" and will can't afford the Lone collaboration. We have steered the rely on the good will, expertise and Ranger approach 1 = VAN from an ambitious idea energy of many to sustain our efforts. anymore. It's not cost- to a tangible organization in We are taking this journey together. effective, and most of just nine months. Thanks our important to the leadership of Please join us. community challenges Washington County and the require a teamwork approach - dedicated involvement of nearly 400 at Christopher is the Executive Dean at Portland Community College. He typically one that goes beyond the volunteers, a strong business and also serves as the Chairman of the "usual suspects" that we've worked strategic foundation is already in Vision Action Network Board of with in the past. place. Fundraising is underway, Directors. - by Wes Taylor The faith community of Washington to the efforts of create the Inter-Religious Network of County is dynamic and diverse. We other faith Washington County. are an impassioned group of leaders communities, and members, attentive to our faith local Our work in the Inter-Religious traditions and the communities in governments, Action Network will strengthen our which we live. Community service not-for-profits, -e collaboration with others who care is an expression of our faith and a advocacy deeply about their community. We y will work side-by-side to build and calling. groups and the ~ sustain a place that is healthy, The good works of private Ii f ;I ;I compassionate and just. sector. the faith y We do "good", but know we Together we can do "better". It truly community are visible in many f can do "better". is a calling. forms including - We are energized by the At the invitation of the Vision Action food cupboards, work of the Vision Action Network, leaders from differentfaith ESL classes, Network. It has inspired organizations have come together outreach to the us to collaborate more actively across toform the Inter-Religious Action homebound, children and the rich faith community that is Network of Washington County. Wes youth programs and help to new rooted in Washington County. Taylor, Pastor of Tualatin United immigrants. That said, it seems Representatives of the Christian, Methodist Church, chairs the organization. our "good-works" often occur in Islamic, Jewish and other faith a vacuum, with little connection traditions have come together to 5 The Vision Action Network (VAN) Membership levels' represents an investment in our (Contributions at all levels are gratefully received.) civic infrastructure. It is a recognition that a special effort is Friend Less than $ioo required to bring together local Partner $100-$499 governments, businesses, schools, Collaborator $500-$999 faith organizations, not-for-profits Catalyst $1,000 - $4999 and community organizations to Founder $5,00o and above work in a common direction. Please mail your tax-deductible contribution to: If you would like to see a more Vision A&ion Network collaborative, results-oriented PO BOX 2342 Washington County, please make a Hillsboro, OR 97123 founding investment in the Vision Action Network. In addition to encouraging a new, Questions? community-based approach to Call 503-846-5790 or visit www.visionactionnetwork.org for problem solving, your contribution additional information. will assure you certain benefits, including: Regular electronic updates on the III progress of the VAN and its partner organizations. + Special invitations to all events (speakers, community forums, etc.) sponsored by the Network. Opportunities to participate in issue work groups and implementation efforts. Access to a remarkably diverse and effective network of public, private, not-for-profit and coniniunity-based organizations in Washington County. VAIN Bard of Directors INS n . {7~4ScbFl'FTS'f1fSiS1+. ;II o ha it'-. _ z f.to._ ® r w.-9 h r® ®et em. i s imagine, n _ i gpp. ~I ? A r. • Washington County 155 N. First Ave. Suite 300, MS 22 Hillsboro, OR 97124 Ph: 503 846 8681 Fx. 503 846 4545 vision-west@co.washington.or.us www.vision-west.org