City Council Packet - 01/14/2002
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TIGARD CITY COUNCIL
SPECIAL MEETING
JANUARY 14, 2002
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PUBLIC NOTICE:
Assistive Listening Devices are available for persons with impaired hearing and should be
scheduled for Council meetings by noon on the Monday prior to the Council meeting.
Please call 503-639-4171, ext. 309 (voice) or 503-684-2772 (TDD -
Telecommunications Devices for the Deaf).
Upon request, the City will endeavor to arrange for the following services:
Qualified sign language Interpreters for persons with speech or hearing impairments;
and
Qualified bilingual interpreters.
Since these services must be scheduled with outside service providers, it is important to allow
as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the
Wednesday preceding the meeting by calling: 503-639-4171, ext. 309 (voice) or 503-
684-2772 (TDD - Telecommunications Devices for the Deaf).
SEE ATTACHED AGENDA
COUNCIL AGENDA - January 14, 2002 page 1
AGENDA
TIGARD CITY COUNCIL GOAL-SETTING MEETING
January 14, 2002 - 9 PM
Tigard Water Building Auditorium
8777 SW Burnham Street
Tigard, Oregon
1. Roll Call and Call to Order
• Mayor Griffith
11. Discussion - Vision for Tigard
• Mayor Griffith
• Councilor Dirksen
• Councilor Moore
• Councilor Patton
• Councilor Scheckla
111. Review Final Report - Goals 2001
• City Manager Monahan
IV Set Goals for 2002
• Definitions
V. City Manager's Review
(Materials forwarded to the Council in December)
VI. Non-Agenda Items
Resource Materials to Retain:
• Conducting Effective Meetings (Infonmation was previously forwarded to
Council)
• Vision Update (Information was previously forward to Council)
• Council Groundrules - Resolution No. 01-47
• Council Liaison Appointments
• Board and Committee Rosters
• Upcoming Election Dates and Deadlines - 2002
\\TIG333\USR\DEPTS\AD M\CATHY\CCA1020114FINAL.DOC
COUNCIL AGENDA - January 14, 2002 page 2
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EMORANDUM
CITY OF TIGARD, OREGON
TO: City Council Members
FROM: Mayor Jim Griffith
DATE: December 28, 2001
SUBJECT: Council Goal Setting
Bill Monahan and I have discussed the upcoming January 14, goal setting. I am
suggesting that we vary from the usual format of the meeting. Rather than jump right into
discussion of goal achievement and what is needed for the year 2002, 1 am suggesting
that we start with a council discussion of "A Vision for the Tigard City Council.".
2002 presents us with a unique opportunity to develop a council vision. First, we are at a
critical point of decision on several key city issues such as water supply, annexation, and
implementation of the Washington Square Regional Center Plan. Second, opportunities
and challenges will be presented by the economy, the potential of commuter rail, the
pending library bond measure election, the growing need for alternative funding methods
to address transportation improvement needs. Third, this city council group will only be in
place for 2002. The November election will result in at least one new council member and
possibly more.
I think 2002 gives us an opportunity to initiate a new direction based on the vision of the
present city council. Together we can decide if a bold new direction is needed for Tigard.
We can work to put in place the policies, plans, and clear direction that can position us to
best utilize our resources to create the Tigard community that we want.
We have a solid foundation based on the work completed by this council and our
predecessors. We have the means to connect with our citizens better than ever before
with the improved web page, cable broadcast capabilities, our newsletter, and our
i volunteer programs. And, most important, we have experience working together and with
the city staff and citizen-based committees to address difficult issues and find solutions.
I am suggesting that we begin the council goal setting with the initial hour or more devoted
to council discussion of setting a Council Vision for Tigard. We already have Tigard
Beyond Tomorrow, our city vision, as a starting point. If we can agree on what our
collective vision is, I think we can establish a clearer direction for the city and make the
coming year one in which we make more progress than ever before.
Mona
Please let me hear your thoughts on this approach. If you agree, I will work with Bill to
finalize our agenda for goal setting so it looks something like this:
1. Vision for the City Council-facilitated by the Mayor
2. Review of definitions of goal, task; and issue-Bill
3. 2001 goal completion-Bill
4. Goal discussion and creation for 2002 the Council
5. Other items that Bill is developing including the City Manager review schedule
and process for 2002, council liaison review and update, and distribution of
some information; i.e., ground rules, the vision update, and other publications.
LYU MMMYOR GPJFFf hC.OAL SETfM6 2=DW
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Agenda Item No. I
Meeting of -3~. la D;5,
MINUTES
TIGARD CITY COUNCIL
GOAL SETTING WORKSHOP MEETING
JANUARY 14, 2002
] . WORKSHOP MEETING
1.1 Mayor Griffith called the meeting to order at 1:00 P.M.
1.2 Roll Call: Mayor Griffith and Councilors Dirksen, Moore, Patton and Scheckla
were present.
1.3 Call to Council and Staff for Non Agenda Items
City Manager Bill Monahan distributed additional information for Council
consideration including draft goals suggested by city department heads and a
list of recurring meetings involving the City Council and the City's partners.
Additional information for the City Council meeting of January 15 was
distributed, namely a letter submitted by Gretchen Buehner for Agenda Item
No. 8.
2. DISCUSSION - VISION FOR TIGARD
Mayor Griffith introduced this item. He mentioned that the City has a good idea for
direction for the Tigard Triangle and Washington Square, but not for the downtown
loop. He described the loop as Fanno Creek to Hall Boulevard to Pacific Highway.
Mayor Griffith noted that the Council could decide to take a more aggressive role in
deciding what is desired in this area. Commuter rail is coming to the community in
the next few years presenting an opportunity. Zoning, standards, financing and other
issues could be addressed before commuter rail arrives. The City could take steps to
promote shopping, parking, or other needs. He questioned what do the City
Council and the citizens of Tigard want in the downtown.
Based on a conversation that the Mayor had recently with County Board Chair Tom
Brian, it does not seem that the downtown merchants are further along in their
efforts than they were several years ago. Mayor Griffith has also talked with non-
downtown business people who agree that downtown improvement is a positive
thing that would help businesses throughout Tigard. Mayor Griffith suggested
considering creating a task force to address the issue, before commuter rail occurs.
COUNCIL MINUTES - January 14, 2002 page 1
There was some discussion by Council of the role of, and impact on, small business
in the downtown area if redevelopment occurs following a redevelopment plan. A
suggestion of buying a parcel of land for development to start downtown renewal,
such as for the creation of a parking garage, was mentioned.
Creating a plan for the area, noting that commuter rail is coming, would be a help.
A focused plan on commuter rail involving zoning, parking, and types of desired
businesses could be created. A mix of uses, having residential development as part
of mixed use developments may also be an option. Whether warehousing should
continue to be an allowed use in the downtown was questioned.
Councilor Moore pointed out that the Tigard Beyond Tomorrow document has a
goal for downtown. The goal calls for the City to work proactively with the Tigard
Central Business District Association (TCBDA) businesses and property owners and
citizens of Tigard to set she course for the future of the central business district. He
suggested that we might need to meet with the TCBDA to continue to support them
and determine how we can help them.
It was noted that there are things that TCBDA can't do such as change zoning.
Council questioned whether we should start reviewing the development standards
for the downtown even without the funding mechanism in place. Council wondered
if the City should offer resources to help TCBDA to continue the efforts.
The commuter rail is the opportunity on the horizon that could help the downtown
group and others to identify a course of action. The Council may want to go back to
the Vision document and determine where the focus should be so Council can
choose where to give priority. The Mayor feels the emphasis should be on the
downtown because of the commuter rail schedule.
3. REVIEW FINAL REPORT - GOALS 2001
City Manager Monahan facilitated a review of goal achievement for the past year.
The results of the facilitated discussion are as follows.
GOAL l: TRANSPORTATION
A. Complete the City Transportation System Plan, discuss funding mechanisms,
and initiate information.
COUNCIL MINUTES - January 14, 2002 page 2
The City Council adopte-+ the Transportation System Plan In,anuary 2002.
B. Support and promote commuter rail.
The City Council supported commuter rail as it obtained funding at the state
and federal level.
C. Develop a fixed route bus program for Tigard intra-city service.
The City made some progress by contacting Tri-Met and initiating discussions
and data gathering. The city shared Information with Tualatin and will align for
future discussions with Tri-Met. The City will continue to communicate its
needs to Tri-Met with an objective of establishing a fixed--route bus program for
Tigard intra-city service.
D. Revisit transportation improvement projects (the 2000 bond measure) and
potential funding sources.
The City did this, reconstituting the bond measure committee to be the
Transportation Financing Strategies Task Force. This is an ongoing effort.
E. Promote resolution of 99W issues (and other state-owned facilities in Tigard).
Input was given when opportunities were present; there is more work to be
done.
COAL 2: PROVIDE RECREATIONAL OPPORTUNITIES
Tasks:
1. Develop and define a strategy to provide recreation opportunities for all citizen
needs including--
a. Programs
b. Facilities
c. Activities
I
The City effort was focused at forming and facilitating a Youth Forum to
' Involve all youth recreation and services providers In developing a strategy to
provide recreation opportunities. There was good success In this effort. Of the
1
COUNCIL MINUTES - January 14, 2002 page 3
City efforts for recreation opportunities for citizens other than youth were the
Dog Park (good success), volunteer opportunities, and the development of a
Library plan which will have capacity for providing some of the recreation
program opportunities at the Library. In addition, the City initiated a
Skateboard Park Committee.
2. Evaluate the need for a separate Parks and Recreation Committee.
The City decided that the use of task forces and forums was a more viable way
to address parks and recreation needs and issues. Therefore, we may not need
to form a separate Parks and Recreation Committee.
GOAL 3: SUPPORT THE EFFORTS OF THE TIGARD CENTRAL BUSINESS
DISTRICT ASSOCIATION (TCBDA) AND THEIR PLAN TO
REVITALIZE THE DOWNTOWN
Tasks:
1. Assist in getting funding for implementation of the TCBCA downtown program.
The Council completed its effort by providing the opportunity for TCBDA to
seek a Business Improvement District (BID) and Economic Improvement
District (EID). At the request of the TCBDA and the downtown property
owners, the request for funding mechanism was withdrawn. Thus, the Council
completed its task, however, funding Is not available.
2. Determine the level of City financial support to the revitalization effort.
The City provided financial support to each activity undertaken by the
TCBDA. The long-term level of City financial support to the revitalization
effort has not been determined.
3. Review development code requirements that affect the downtown (i.e., parking,
etc.).
The City did complete the parking standard review, however, additional code
sections require attention. This was put on hold at the time the BID and EID
funding did not move forward.
COUNCIL MINUTES - January 14, 2002 page 4
GOAL 4: CONTINUE TO IMPLEMENT THE CITY PARK MASTER PLAN
Tasks:
1. Apply funding to the plan.
The City did that with significant results at Cook Park.
2. Urge that Washington County stablish a Parks Systems Development charge for
the Tigard Urban Services area.
Two separate efforts were made to urge the establishment of this charge. The
effort continues.
3. Complete the Summerlake Park pl;. i.
Further meetings were held to complete the plan. At this point, the draft plan
is headed to the Planning Commission for review.
4. Update the City Park Master Plan elements as land is added to the City system.
This is a continuing task.
5. Continue to implement the Cook Park Master Plan.
Good progress was made as additional funding was obtained through a grant
frotri the State of Oregon and a loan which allowed the City to move forward
faster with improvements in the original plan. Phase I of the Master Plan is
complete.
6. Continue discussions with the Tigard-Tualatin School District for creation of a
City park associated with the proposed Alberta Rider School.
During the CounciPs annual meeting with the 77gard-Tualatin School District
information was presented to the Board on this Issue. In addition, earlier
discussions were held with the superintendent of schools to keep this project
active so when the District constructs the school, the City investment can take
place simultaneously.
COUNCIL MINUTES -,anuary 14, 2002 page 5
Y
GOAL 5: DETERMINE THE CITY'S LONG-TERM WATER SUPPLY
Task:
1. Evaluate the three options presently under review.
The City evaluated the three options and determined that the South Fork
option is no longer feasible. The City will continue to evaluate the options for
long-term water supply presented to us - The City of Portland and the Joint
Water Commission.
GOAL 6: ESTABLISH AN ANNEXATION POLICY FOR NON-ISLAND
AREAS
Tasks:
1. Consider options available to apply to annexation proposals.
The city considered all options and is ready to apply appropriate options.
2. Determine if the city should actively encourage annexation of-
a. parcels
b. areas
The City Council reviewed the options and determined that the Bull Mountain
area is the only area to be addressed at this time. The City prepared a
complete analysis of the Bull Mountain area annexation opportunities and
issues following a workshop meeting in July involving area residents. Also
initiated discussions with the community and discussions are ongoing. The
council also processed annexation requests for those property owners seeking
annexation, on a case-by-case basis.
GOAL 7: ENCOURAGE AND SUPPORT PRIVATE SECTOR PROGRAMS TO
REHABILITATE EXISTING, AND DEVELOP NEW, AFFORDABLE
HOUSING
Tasks:
1. Continue to enforce the housing code.
COUNCIL MINUTES - January 14, 2002 page 6
This task was carried out with good success.
2. Consider ways to support provision of affordable housing.
The Council supported the request of CPAH for property tax abatement for
three projects. In addition, CPAH has broken ground for a new project with
council waiving of permit fees. The City Council gave direction that it wishes
to evaluate other ways to support affordable housing programs. The staff is
evaluating other opportunities prior to the FY 2002-03 budget cycle.
GOAL 8: REVIEW THE REPORT OF THE NEW TIGARD LIBRARY
CONSTRUCTION COMMITTEE (NTLCC) AND PROVIDE
DIRECTION.
Tasks:
1. Hear the report of the NTLCC regarding programming and potential sites for
construction.
2. Provide direction: a. Size, b. Cost, c. Location, 81 d. Funding
3. Determine when a bond measure for copstruction of a new library should be
placed before the voters.
The City Council completed this task. It heard reports of the Committee on all
issues. Direction was given for creation of a 47,000 sq. ft. library at $14.2
million to be located on a site on the east side of Hall Boulevard with funding
via City funds, proceeds of two bequests, and a $13 million bond to be placed
on the May 21, 2002, ballot.
GOAL 9: DEVELOP A NEW CITYWIDE SEWER COMPLETION POLICY
Tasks:
1. Develop a city-wide sewer program which includes-
a. cost alternatives and options;
b. a proposed construction sequence.
2. Take into consideration how to make the program equitable for those property
owners who previously participated in the city sewer reimbursement program.
I,
COUNCIL MINUTES - January 14, 2002 page 7
The City Council did establish a sewer program taking into account cost
alternatives and options. Consideration was given to making the program
equitable to those who had already participated. In fact, reimbursement checks
were sent to 32 property owners who paid the higher fees under the old
sewer incentive program. The goal was completed so the carrying out of the
policy now becomes a task.
GOAL 10: EXPAND CITIZEN INVOLVEMENT OPPORTUNITIES
Tasks:
1. Focus on improved ways to inform the public,
2. Expand citizen involvement opportunities.
3. Make more effective use of media (Cityscape, cable television, City web site,
press coverage, meetings, and public contact).
4. Strive toward a consistent public involvement effort.
5. Conduct a "City 101" education program for the public.
The City achieved its goal expanding citizen involvement opportunities at all
levels. Greater attention was paid to the Cityscape, the City web site, cable
television production, meetings, and public contact. Opportunities were given
to citizens to participate in new task forces and committees to address Issues.
Our effort to increase cable television capabilities and production options were
limited due to difficulties in obtaining a contract with 7VCA. The City web
site was improved throughout the year with introduction of the new City web
site on January 2, 2C02. A webmaster was hired during the year to spearhead
this effort. Citizen involvement opportunities through committees Improved,
however, CIT attendance did not increase. The CIT program was changed by
having one tape-delayed meeting and initiation of e-mail messaging to the CIT.
A "City 101" education program was conducted In conlunction with a CIT
meeting early in the year.
GOAL 11: PARTICIPATE IN THE 2001 OREGON LEGISLATIVE SESSION
Tasks:
1. Provide input to discussions of the Oregon Legislature regarding retention of
telecommunication franchise fees for local government.
2. Provide input to the Oregon Legislature as it addresses concerns raised by voter
approval of Measure 7.
COUNCIL MINUTES - January 14, 2002 page 8
W-W -
Throughout the year the City Council met with Representative Max Williams
and Senator Ryan Deckert. In those meetings, both tasks were addressed.
4. SET GOALS FOR 2002
Prior to discussion of goals for 2002, Council reviewed the definitions for "goal,"
"task," and "issue" as used in prior goa. setting sessions. Council determined that the
definitions are appropriate for use in 2002. City Manager Monahan then gave an
overview of the issues which he sees in each of the city departments. Council noted
that the issues identified were primarily administrative under his authority.
Council then proceeded to discuss goals for 2002 and established the following goals.
GOAL 1-TRANSPORTATION
GOAL 2-PARKS 8z RECREATION
GOAL 3-DOWNTOWN
GOAL 4-WATER
GOAL 5-GROWTH MANAGEMENT
GOAL 6-LIBRARY
GOAL 7-COMMUNICATION
GOAL 1: TRANSPORTATION
A. Explore funding sources for transportation needs. Funding for maintenance and
capital are needed for the following-
1. Roads
2. Trails/Bicycles
3. Pedestrian Safety (sidewalks, streetlights, crosswalks)
4. Bridges
j B. Work with Tri-Met to develop intra-city bus service and Park-and-Ride locations.
COUNCIL MINUTES - January 14, 2002 page 9
LM
C. Work with ODOT on state-funded facilities.
GOAL 2: PARKS AND RECREATION
A. Complete master plans for City parks (Summerlake, Fanno Creek Park expansion,
Dog Park, etc.)
B. Continue to work with and support the Youth Foram and youth activities (before
and after school programs, Skateboard Park Committee).
GOAL 3: DOWNTOWN
A. Plan for the commuter rail station.
B. Review zoning and comprehensive plan standards in the downtown.
C. Work in conjunction with the Tigard Central Business District Association, Tigard
Area Chamber of Commerce, and other interest groups on a downtown
redevelopment plan.
GOAL 4: WATER
A. Continue to evaluate options for a long-term water supply.
GOAL 5: GROWTH MANAGEMENT
A. Continue to evaluate the results of the Bull Mountain study and discuss the
findings with the residents. Cooperatively develop a course of action.
B. Monitor the progress of the Durham Quarry development, receiving regular
Council updates.
C. Consider ways to support the provision of affordable housing.
D. Actively support implementation of the Washington Square Regional Center Plan.
COUNCIL MINUTES - January 14, 2002 page 10
E. Evaluate the need and feasibility of having the Tigard Post Office Branch become
the Tigard Post Office.
GOAL 6: LIBRARY
A. Council members will individually support promotion of the library construction
bond.
GOAL 7: COMMUNICATION
A. Continue to meet with local, county, regional and state partners.
B. Continue to improve and expand communication with Tigard citizens through the
CIT program, Cityscape, web site, cable, media, Community Connectors, and
other means.
C. Support English-as-a-Second-Language programs in Tigard.
5. CITY MANAGER'S REVIEW
Council reviewed the City Manager's memo of January 8, 2002, which sets out a
schedule for conducting the review. Councilor Moore noted that the format used at
PGE may be a suitable format to use in 2002. Council agreed to follow the
schedule on the January 8 memo. Council will start with review of the performance
format, taking the format used last year and reformatting it as necessary.
6. NON-AGENDA ITEMS
Council reviewed the list of Council Liaison appointments and updated the list to
reflect participation on transportation committees. The updated list will be provided
to Council at an upcoming meeting.
Council returned to the discussion of goals and agreed that there should be a
statement, suggested by Councilor Dirksen, that recognizes the state of the economy
and the potential impact on goal achievements. The statement is:
COUNCIL MINUTES - January 14, 2002 page 1 1
"The present state of the economy is a concern which could impact
the Council's completion of 2002 goals. Each of the 2002 goals
could be impacted if the state, federal, or local economic situation
results in a decrease in available funds for Tigard operations and
projects."
Meeting adjourned at 5:47 p.m.
Attest:
sf~~
William/A. Manahan, City Manager
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W D WCATHYIWA020114.DOC
COUNCIL MINUTES - January 14, 2002 page 12
CITY OF TIGARD, OREGON
AFFIDAVIT OF NOTIFICATION
In the matter of the proposed
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I, _ 1Yeer AaA ofi , being first duly sworn, on oath, depose and say:
That I notified the following ersons by of the Notice of Special Meeting for
the Council Meeting of a copy of said written notice being hereto
- 210L
attached and by reference made a lz~irt hereof on the !71fL _ day of 05AU , 2002 r
CONTACT METHOD: PHONE PERSONAL DATE TIME
Tigard Times Reporter at-884-A369- a3 - 5'f tv 'b 9d4 faY,
Name: ~i
orzc
Oregonian Reporter at 297-8861
or 639-9867 25D3 -96 Y-k d to / fax
Name:
King City Regal Courier at-6 1 -03- 6 3- x"391 fa~c
Name:
Subscribed and sworn to before me this day of
OFFICIAL SEAL -
oLNotary Public for Oregon
NOTARY PUBUC•ORE(30N
COMMISSION NO. 320M
MYCOMM iONNEEXPIRRESFEB.11,2088 My Commission Expires: 68jo. 1~ . Q
bgiftathy%altnot
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
8 777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Council goals for the year 2002.
For further information, please contact City Recorder Cathy Wheatley by calling
503-639-4171 or at 13125 SW Hail Boulevard, Tigard, Oregon, 97223.
C CL-E4 V-f ~-i -\.t CIO i-~Ie~
City Recorder
Post: City Hall Lobby
Date of Notice: January 7, 2002
1AADM\CATFMCCAWOTICE SPEC MTG 20020114.000
01407/2002 15:15 FAX 5036847297 City of Tigard Q001
a** TX REPORT
TRANSMISSION OK
TX/RX NO 4027
CONNECTION TEL 5039687397
SUBADDRESS
CONNECTION ID Regal Courier
ST. TIME 01/07 15:14
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RESULT OK
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard 'l'imes (Fax No. 503-546-0724)
Lee Douglas, Regal Courier, (Fax No. 503-968.7397)
❑ Emily Tsao: The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 1:00 p.m.
Tigard Water Building Auditorium
8777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting Is to set City Council goats for the year 2002.
For further Information, please contact City Recorder Catchy Wheatley by calling
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01407/2002 11:49 FAX 5036847297 City of Tigard 1a001
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ST. TIME 01/07 11:49
USAGE T 00'00
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RESULT NG #018 BUSY/NO SIGNAL
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503.546-0724)
Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
❑ Emily Tsao, The Oregonian, Metro SW (t=ax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
8777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Specfal City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Councii goals for the year 2002.
For further information, please contact City Recorder Cathy Wheatley by calling
S03-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223.
01/07/2002 11:46 FAX 5036847297 City of Tigard Q 001
ERROR TX REPORT
TX FUNCTION WAS NOT COMPLETED
TX/RX NO 4024
CONNECTION TEL 5039687397
SUBADDRESS
CONNECTION ID Regal Courier
ST. TIME 01/07 11:46
USAGE T 00'00
PGS. SENT 0
RESULT NG #018 BUSY/NO SIGNAL
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
D Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
El Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
8777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Council goals for the year 2002.
For further Information, please contact City Recorder Cathy Wheatley by calling
503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223.
CITY OF TIGARD
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
V Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
8777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Council goals for the year 2002.
For further information, please contact City Recorder Cathy Wheatley by calling
503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223.
City Recorder
Post: City Hall Lobby
Date of Notice: January 7, 2002
I:WDMICATHIICCAWOTICE SPEC MTG 20020114.DOC
01/,07/2002 11:36 FAX 5036847297 City of Tignrd Q001
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TRANSMISSION OR
TX/RX NO 4023
CONNECTION TEL 5035460724
SUBADDRESS
CONFECTION ID TT Newsroom
ST. TIME 01/07 11:35
USAGE T 00'36
PGS. SENT 1
RESULT OR
CITY OF TIGA1
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
eBarbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968.6061)
January 14, 2002 1:00 p.m.
Tigard Water Building Auditorium
8777 SW Burnham Road
Tigard, Oregon 97723
7 Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Council goals for the year 2002.
For further Information, please contact City Recorder Cathy Wheatley by calling
503-639-4171 or at 13125 SW Hall Boulevard. Tigard. Oreeon. 97223.
CITY OF 1 iGAR0
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
El Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
O Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
milt' Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
8777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Council goals for the year 2002.
For further information, please contact City Recorder Cathy Wheatley by calling
503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223.
~Q-e4wu r..c CIO
City Recorder
Post: City Hall Lobby
Date of Notice: January 7, 2002
1AADM\CATHY\CCAW0TICE SPEC MTG 20020114.DOC
01/07/2002 11:39 FAX 5036847297 City of Tigard Q001
ss# TX REPORT s##
s###sss#s###ss#sassss
TRANSMISSION OK
TX/RX NO 4025
CONNECTION TEL 5039686061
SUBADDRESS
CONNECTION ID Oregonian
ST. TIME 01/07 11:39
USAGE T 00'25
PGS. SENT 1
RESULT OK
CITY OF TIGARD
NOTICE OF
SPECIAL. CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
0 Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
ily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
8 777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at 1 p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting Is to set City Council goals for the year 2002.
For further information, please contact City Recorder Cathy Wheatley by calling
501-A'40-4171 nr at 1'419q CW W211 Rmilp and 'rtoard Orvonn 97771
Vill, m7,1
CRY OF TIGARD, OREGON
AFFIDAVIT OF POSTING
In the Matter of the Proposed
STATE OF OREGON )
County of Washington ) ss
City of Tigard )
I, a ~ - G a s l-Dtl . being first duly sworn, on oath, depose
and say:
That I posted in the following public and cons icuous places a copy of Notice of
Special Meeting for the Council Meeting dated -Ja U- 2--,
a copy # said notice being hereto attached and by reference ade a part hereof on the
day of 'lap `l 20_,Z
7'a
.
Subscribed and sworn to before me this ~ ay of 200-'.L
Notary Public for Oregon
My Commission expires: AeI2. ~
OFFICIAL SEAL
DO.WISE
NOTARY FUSUC.ORE130N
COLWIS8ION NO.3rmoez
h:\login\oathy\aNpost 1 MY COMMW50N EXPIM FEB. 11, 2111118
C.i T Y Vr T IVAk
NOTICE OF
SPECIAL CITY COUNCIL MEETING
Please forward to:
❑ Barbara Sherman, Newsroom, Tigard Times (Fax No. 503-546-0724)
❑ Lee Douglas, Regal Courier, (Fax No. 503-968-7397)
❑ Emily Tsao, The Oregonian, Metro SW (Fax No. 503-968-6061)
January 14, 2002 - 1:00 p.m.
Tigard Water Building Auditorium
6777 SW Burnham Road
Tigard, Oregon 97723
Notice is hereby given that the Tigard City Council will hold a Special City Council
Meeting on Monday, January 14, 2002, at l p.m., at the Tigard Water Building
Auditorium, 8777 SW Burnham Street, Tigard, Oregon 97223.
The purpose of the meeting is to set City Council goals for the year 2002.
For further information, please contact City Recorder Cathy Wheatley by calling
503-639-4171 or at 13125 SW Hall Boulevard, Tigard, Oregon, 97223.
City Recorder
Post: City Hall Lobby
Date of Notice: January 7, 2002
1:1NDM\CATHY\CCAWOTICE SPEC MTG 20020114.DOC
CITY OF TIGARD, OREGON
RESOLUTION NO.01- A4r
A RESOLUTION REVISING THE POLICY OF THE CITY COUNCIL REGARDING COUNCIL
GROUNDRULES AND AGENDA PROCESS (SUPERSEDING RESOLUTION NO. 00-52)
WHEREAS, the Tigard City Council periodically reviews Council Groundrules; and
WHEREAS, the City Council, on July 10, 2001, directed that changes be made to 'Exhi'bit A' of the City
Co-mcil Groundrules rnd Agenda Process; and .
WHEREAS, it is the desire of the City Council to make the changes discussed, which will supersede
Resolution No. 00-52.-
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The City Council hereby revises the Council Groundrules as described in Exhibit "A"
attached.
PASSED: This day of 2001.
Ma or, 'ty of i
City Recorder - City of TigArd
MADMIRESOLUTIONsMXMCIL GROUNORiAes AS1LY 01.00c
RESOLUTION NO.01
Page 1
i
EXHIBIT "A's
Resolution No. 01.Allrl
CITY COUNCIL GROUNDRULES AND AGENDA PROCESS
The following information is intended to assist with preparation for and the conduct of
City Council meetings. The City Charter, Article !V, Section 13, contains regulMions that
govem Council meetings. The Groundrules describe the process followed by Council in
scheduling and conducting meetings.
Council/Mayor Roles
• The Mayor, or In the absence of the Mayor, the Council President, shall be the
Presiding Officer at all meetings. The Presiding Officer shall conduct all meetings,
preserve order, enforce the rules of the Council and determine the order and length
of discussion on any matter before the Council, subject to these rules. The
Presiding Officer may move, second, debate and vote and shall not be deprived of
any of the rights and privileges of a Councilor. The Presiding Officer shall sign all
ordinances, resolutions, contracts and other documents, except where authority to
sign certain contracts and other documents has been delegated to the City Manager
and all documents shall be attested to by the City Recorder. The Mayor shall
appoint the committees provided by the Rules of Council.
• In all other actions, decisions and other matters relating to the conduct of business
of the City, the Mayor or President shall have no more or less authority than any
other Council member. For the purposes of this written procedure any reference to
the Council (unless otherwise specifically noted to the contrary) will include the
Mayor. President and Council members.
Sonduct of Ci(y Meetings
Coundl will meet at least once a month. Regularly scheduled meetings shall be on
the second, third, and fourth Tuesdays of each month.
The Council meetings on the second and fourth Tuesdays are "Business' meetings;
i the Council meetings on the third Tuesday of the month are "Workshop' meetings
unless otherwise designated by the City Council.
i
• Unless specifically noted otherwise, the meetings of Council shall begin at 6:30 p.m. .
i at the established place of meeting. On the second and fourth Tuesdays the
i meetings will begin with a Study Session following by the Business meeting. On the
third Tuesday, the Workshop meeting will begin at 6:30 p.m.
3 • Roll CalWoting Order. The roll shall be called in alphabetical order by last name. At
each succeeding meeting at which a roll call vote is taken, the council person who
voted last during the previous meeting, shall vote first and the Council person who
voted first during the preceding meeting shall vote second and so on In a rotating
fashion. It Is the Intent that the voting order remain fixed for each meeting and that a
different Council person shall vote last during each separate meeting for the duration
of the meeting.
a Charter Section 19 provides that 'the concurrence of a majority of the members of
the Council present and voting, when a quorum of the Council Is present at a
Council meeting shall be necessary to decide any question before the Council.' A
Council member who abstains or passes shall be considered present for determining
whether a quorum exists, but shall not be counted as voting. Therefore, abstentions
and 'passes' shall not be counted in the total vote and only votes in favor of or
against a measure shall be counted in determining whether a measure receives a
majority.
Y The Chair, or other members If the Chair falls to remember, shall call for a Point of
Order at or around 9:30 p.m. to review remaining items on the agenda with the
Council. The Council may reset or reschedule those Items, which it feels may not be
reached prior to the regular tame of adjournment.
o The Council's goal Is to adjourn prior to 10 p. m. unless extended by majority
consent of all Council members then present. If not continued by majority consent,
then the meeting shall be adjourned to either the next scheduled meeting or the
meeting shall be continued to a special meeting on another date.
• Definitions - Meeting Typcs, Study Sessions and Executive Sessions:
> BUSINESS MEETINGS: Business meetings are regular meetings where
Council may deliberate toward a final decision on an agenda item
Including consideration of ordinances, resolutions & conducting public
hearings. Business meetings are open to the public. The regularly
scheduled business meetings are televised.
Business meetings are generally scheduled to begin at 7:30 p.m. with a
study session preceding the Business Meeting at 6:30 p.m. Study
Sessions are a workshop-type of meeting (see definition below) which
also provide an opportunity for the Council to review the business
meeting agenda and to ask questions for clarification on Issues or on
process. Study Sessions are open to the public.
All Council meetings are open to the public with the exception of
Executive Sessions. Executive Sessions can be called under certain
circumstances and topics are limited to those defined by ORS 192.660.
The'Visitoes Agenda" is a regular feature on the Council
Business meetings. This item will be placed near the beginning of
the Council Agenda to give citizens and visitors a chance to
introduce a topic to the City Council. Council may decide to refer
an issue to staff and/or schedule the topic for a later Council
meeting.
2
> WORKSHOP MEETING: I:Norkshop meetings are regular meetings
where Council reviews and discusses agenda topics with no Intent of
deliberating toward a final decision during the meeting. Workshop
meetings are not currently scheduled to be televised but are open to the
public.
Workshop agenda Items are generally topics which Council is receiving
preliminary information on and providing direction for further staff analysis
and Information gathering for a later business meeting. Workshop topics
may also include discussions with standing boards and committees, as
well as other governmental units.
Appropriate topics for Workshop meetings include:
Introduce a Topic Staff will bring up new items to determine
whether Council wants to entertain further discussion and whether
to schedule the topic as an item on a future agenda.
- Educational Meetings: Council will review research information
presented by staff, consultants, or task forces - usually as a
process check; Le., is the issue on the right "track"?
- Meat with individuals from City boards and committees or other
jurisdictions to discuss Items of common interest (examples:
other Councils, the School District, and other officials).
- Administrative Updates: Items such as calendar information,
scheduling preferences, process checks.
> STUDY SESSIONS: Study Sessions precede or follow a Business
Meeting or Workshop Meting. As stated above, they are conducted in a
Workshop-type setting to provide an opportunity for Council to review the
Business Meeting Agenda and to ask questions for clarification on issues
or on process. Information Is also shared on items that are time
sensitive. During Study Sessions, any Council member may call for a
Point of Order whenever he or she wishes to stop the "discussion'
because he or she feels that It Is more appropriate for the City Council to
discuss the matter during the Council meeting. If a Point of Order is
raised, the City Council will discuss the Point of Order and determine
whether the "discussion" should continue on or be held during the Council
meeting. The decision on whether to continue the "discussion" or not
shall be determined by the majority consensus of the Council members
present. If Council discusses a Council Agenda Topic in a Study Session
prior to that Council meeting, either the Presiding Officer or City Manager
will briefly state at the Introduction of the Agenda Topic, the fact that
Council discussed the topic in the Study Session and mention the key
points of the discussion.
> EXECUTIVE SESSIONS. Meeting: conducted by the Council, City
Manager, and appropriate staff for deliberation on certain matters in a
setting dosed to the public. Executive Sessior.a may be held during a
regular, special or emergency meeting eater the Presiding Officer has
identified the ORS authorization for holding the Executive Session.
Among the permitted topics are empicyment of a public officer,
deliberations with the persons designated by the Council to carry on labor
3
negotiations, deliberations with persons designated to negotiate real
property transactions, and to consult with legal counsel regarding current
litigation or litigation likely to be filed.
Pdicy Regarding Interrelationships Between the City Council and Its APip_'ntad
Commissions. Boards or Committees (hereinafter referred to as ° oardso)
• The Council shall follow the Procedure for Recruitment and Appointments to Boards
and Committees established in Resolution No. 95.60.
• Appointments to any committees not covered by Resolution No. 95-60 shall be
made following the procedure provided within the Resolution or Ordinance, which
created the committee.
• Appointments to intergiavemmental committees shall be made by Council Action.
• Appointments of Council members to internal City committees as the Council Liaison
shall be made by the City Council.
• It Is Council policy to make known to the public, by notice in the Cityscape, of the
occurrence of vacancies on City boards for the purpose of informing persons who
may be Interested in appointment.
• Council will entertain regular representation by persons outside the City on those
boards, which provide for such non-city membership.
• The Mayor and one Council member will serve on the Mayor's Appointment Advisory
Committee for the purpose of interviewing and recommending potential board
members. Council members will serve on this Committee with the Mayor on a
rotated basis for a term of six months. Temps shall begin January 1 and July 1.
Communications Between City Qouncilors. City Manager and Staff
• Councilors are encouraged to maintain open communications with the City Manager,
both as a group and individually in one-on-one sessions.
• Councilors are encouraged to direct inquiries through the City Manager, giving as
much Information as possible to ensure a thorough response.
• In the absence of the City Manager, Councilors are encouraged to contact the
Assistant to the City Manager. In the absence of both the City Manager and the
Assistant to the City Manager, Councilors are encouraged to contact the Department
Head, realizing that the Department Head will discuss any such inquiries with the
City Manager.
• Contacts below the Department Head are discouraged due to the possible disruption
of work, confusion on priorities, and limited scope of response.
4
Council Agendas and Packet Information
• The City Manager will schedule agenda items while attempting to maintain balanced
agendas to allow for discussion of topics while meeting the established 10 p.m.
adjou. nment time.
• The City Manager will schedule items allowing time for staff research and the
agenda cycle deadlines.
• The agenda cycle calls for submittal of items 10 days In advance of a Council
meeting. Add-ons are to be minimized, as well as handouts distributed at the start
of meetings, except Executive Sessions.
• Councilors and staff will prepare in advance of public meetings and Issues should be
presented fully in packets.
• Council is supportive of the role staff should play in offering professional
recommendations. Staff Is aware of Council's right to make final decisions after
considering the staff recommendation, public Input, the record and Council
deliberation on the matter.
Communications Among Councilors
• Councilors are encouraged to suggest agenda topics at the bench or to contact the
City Manager about scheduling an item into the Tentative Agenda.
• Add-on Agenda items should be brought up at the start of the meeting and generally
considered only If continuing to a later agenda is not appropriate.
• Requests for legislative action of Council may be initiated by an individual Council
member during a Council meeting. The City manager will respond to the request
consistent with resources and priorities, or refer the question of scheduling to
Council as a whole.
Communications with Commun General Public
• Councilors and the General Public are reminded of the Agenda cycle and cut-off
dates. Administrative staff Is available to explain how public issues are handled and
how citizen Input may be accomplished.
• "Official" communication should come through City Hall and be provided by the City
Manager. Direct submittal or inquiries to the Council or individual Councilors should
be referred to the City Manager or Councilors may ask the City Manager to look into
an issue.
• Official "press releases" are encouraged, both to assure accurate reporting and to
advise Council and Staff of the official position communicated to the press. Press
releases are through the City Manager's Office.
5
General
o Councilors are always Councilors In the eyes of the Administration, never simply
private citizens. Thus, Councilors are always treated by Administration as Council
members.
Information that 'affects'the Council should go to Council. The City Manager is to
decide on 'gray areas," but too much information is preferable to too little.
6 Budget cuts or Increases are policy decisions. Budgets will not be cut'plece meal"
or "across the board; but rather should be made In service or program areas, giving
staff full opportunity to provide data dearly defining the anticipated impact of the
action.
It is the policy of the Council that if Councilors are contacted regarding labor
relations during labor negotiations or conflict resolution proceedings, then Councilors
have no comment.
o Councilors and the City Manager agree to report and discuss any contact, which
might affect labor relations with the entire Council In Executive Session.
o The Council Groundrules will be submitted for review by Council each year either in
the July or August Workshop Meeting. The Groundrules can be reviewed and
revised at any other time In the year when a specific issue or issues are identified
requiring action prior to the established review period.
L-ADM cnlrnvCOLNMU;OUNCI .auLW.EXADM
6
Updated January 4, 2002
_
Council Staff Liaison Appointments
lt s ls'=~
of{f f
;'Primary'~Councd Ar r zAernatC Ar~S~tr xtf y }"K + ~~~:F'~=
s a ,'r w v u - a-•r~ - -
'Com ee Na.me s Re reseritutive~ ,t ~.x..
-Staff ScheGkla
` . Moore Patton
Bud ud a et Committee Grif Dirksen
fith
Budget Subcom - Patton, Prosser,
Social Services Monahan Moore Patton Scheckla
Budget Subcom. Griffith Dirksen
Events
Community Develop. Scheckla Roberts
Block Grant
Adviso Board
Central Business Hendryx Moore
District Assn.
Coop. Library Barnes Anne Braun
Adviso Board
IWB Water Board Patton
Mayors Appt. Jan - June 02 Juty -Dec 02 Jan -June 03 Durkse Dec 03
Patton Scheckln Moore
Adviso Com.
MACC Scheckla Nearton
Metro 't'echnical Request for
Advisory Committee nomination - Staff
member (alternate
and, if desired,
second alternate)
New Library Patton Monahan
Construction
Committee
Regional Water Patton Wegner (staff)
Consortium
Senior Center Mills
Tigard Chamber of Hendryx - (staff:
Commerce Board ex officio)
Council/Staff Liaison Appointment Matrix - Page 1
Updated January 4, 2002
_ Alternate erg Staff~~' }
_ _ Re`+resetitatrve
CommA CC Name
_.Staff fl '
YRC ~Y'^h~C_f
Vision Task Force Moore Schrader until Rohlf - Budget
Washington County Monahan retirement' then Committee/Citizen
Consolidated Moore Rep
Communications Com
Dumas
Washington County Griffith
Coordinating
Committee Wegner - Staff
Willamette Water Patton Re resentative
Su I A enc Hendryx
Washington Square Scheckla
R Tonal Task Force
Festival of Balloons Moore, Goodpaster,
We ner, Wheatle
Mayor Griffith's Griffith
Meeting of City and
County Elected
officials (Informal)
Metro - Various
Meetings as we are
notified Roberts
Tualatin River Moore
National Wildlife
Refuge - Visitor's
Center Fundraising
Cam i n
Westside Alliance Moore
1:1ADMi CATHY\COUNCIUAPPTMATR.DOC
Council/Staff Liaison Appointment Matrix - Page 2
MEMORANDUM
TO: Bill Monahan, City Manager
FROM: Cathy Wheatley, City Recorder
RE: Mayor and Council Elections - November 5, 2002
DATE: January 7, 2002
Attached is a draft brochure for the upcoming Tigard Mayor and City Council position
elections due in November 2001.
Here are the highlights of what I have outlined in the brochure:
• The Mayor and two Council positions are up for election (Councilor Patton,
Councilor Scheckla) this year.
• The election date is November 5, 2002
• Nominations are obtained through the "Nominating Procedure," which means
that a candidate must collect signatures on a petition.
• 126 valid signatures from qualified voters living in Tigard must be obtained.
• Filing deadlines are:
Mayor 5 p.m., August 5, 2002
Councilors 4 p.m., August 26, 2002
At the 2001 Legislative Session, a law was passed allowing nominating petitions to be
filed 415 days before the general election date, which was September 17, 2001 for the
November 5 election. I will place an article in the February Cityscape advising that
petitions and other pertinent information can be picked up at my office for the Mayor and
Council election process. I will have these elections packets ready by February 1.
The above information pertains to candidates for the November election. In the event
the City should file a measure for the November 5, 2002, election, the filing deadline is
September 5, 2002.
I:\ADM\CATHY\ELECTION\2002CAN\MEMO - CAN ELECTIONS 2002.DOC
DRAFT
MEMNON Except as stipulated otherwise in the Tigard
I
CitCharter, all powers of the City shall
The Tigard Municipal Code pro vide' th at be vested in the Council.
candidates for a Council
The Mayor and two Tigard City Council election through the "Nominating , The Tigard council exercises all
positions are up for election in November. procedure." This means that a candidate discretionary powers of the City, both
Persons elected will serve a four year term: petition.
must collect signatures on a legislative and executive; exercising
their authority through the City
January 1, ?.043 to You must obtain at least 126 valid Manager.
City laws
, 2(146 signatures from qualified voters who live that in The Tigard Council adopts
December 31,
the City of Tigard. It is recommended and changes them as needed.
NOR= you collect at least 175 signatures. ® The Tigard Council determines City
policies and sets standards.
Tigard Council is comprised of the o The Tigard Council, with advice from
Mayor and for Councilors- the Budget Committee, determines how
o The Mayor and Tigard Council city funds shall be spent.
members are elected from the City at
large.
$475 salary per month -Mayor
A person may not serve longer than eight $354 salary per month - Councilors
consecutive years as a Tigard Councilor, • medical benefits
You must be a registered voter. nor more than eight consecutive years as ° Lion and training opportunities
You must have lived within the Tigard Tigard's Mayor. In no case shall any •
+ City limits for at least 12 months person serve on the Tigard City Council
immediately prior to the date of the more than 12 consecutive years. These
limitations do not apply to the filling of an
election.
unexpired term.
DROT
F:ihe Ct'~ Of
'd, ®~egO~
o erates under the Council-Manager
Tigard P The chief
nmg or of overnment.
g is that the
campatg form
prior to conducting any in election characteristic of this ual fled person as City
fund raising You must file certa can be council app oints a 9
to take charge of the daily
farms- petitions and filwg forms can
The Manager
obtainer from: supervision of City of Of t
serves at the pleasure Of be C°uncil.
Tigard City Elections Officer
-
e Wheatley - City Recorder the Council
Catherin $ a.m. - 5 P m' The theory underlying olicy
Friday, is that the Council sets p
Monday W Hall Boulevard Manager plan
1,3125 S carries on 97223 and the Manager carries it out.
Tigard, Oregon
639-4171, Ext. 309
cath ci.ti ardor-us
to Ruin For City Council
"ow
=on --mom November 5, 2002
ovember 5, 2002 ZI 's Website Address:
ci ti ,onus
Filing deadline for the N www •
election: August 51 2002
Mayor: 5 P.M., t 26, 2042
Councilor: 4 p.m.,
Recorder's Office
at the Tigard City
2001 Tigard City Council Goals
Final Report
Goal I Transportation.
Staff Responsible: ]lm Hendryx and Gus Duenas
Continue the City's Transportation Improvement Program:
a. Complete the City Transportation System Plan, discuss funding
mechanisms and initiate Implementation.
b. Support and promote commuter rail.
c. Develop a fixed route bus program for Tigard intra-city service.
d. Revisit Transportation Improvement Projects (the 2000 bond
measure) and potential funding sources.
e. Promote resolution of 99W issues (and other state owned facilities in
Tigard).
Tasks:
1. Reconstitute the Bond Measure Task Force.
2. Review the bond measure options.
3. Discuss alternative funding solutions
4. Work with Washington County to promote funding of
commuter rail.
S. Address issues of Hwy 99W with ODOT and raise issues to the
2001 legislature.
6. Continue to improve pedestrian/pathway connections.
7. Review the need for sidewalk and street lighting improvements,
even on trails.
8. Implement the City Transportation Improvement Program.
9. Promote opportunities to travel through the City of Tigard
without accessing Hwy 99W.
2001 Council Goals - Final Report Page 1
I:WDMICITY COUNCILWALWOOMOALS UPDATE EOY 2001.00C
December 2001 Update
(Community Development) - A work session with Council about the TSP was
held November 20, 2001. The TSP is scheduled for adoption in ]anuary,
2002. Community Development will initiate a TSP implementation program to
amend the City's code to comply with the TSP. It is anticipated that necessary
amendments will be processed in April, 2002.
(Engineering) - The Transportation Financing Strategies Task Force presented its
initial progress report to City Council at the Council meeting on August 28,
2001. The Task Force recommended that Council direct initiation of a Street
Maintenance Fee study to determine feasibility for implementation. Council
provided that direction, and the study has commenced. A report will be
presented to the Task Force for review and approval after the study has been
completed. The Task Force will then present the findings of the study to City
Council for discussion and consideration. The Street Maintenance Fee Study
report to Council is tentatively scheduled for March 2002.
The Task Force met on September 20, 2001 to discuss potential funding
sources for major street improvements. The Task Force will continue to meet as
needed and is tentatively scheduled to give a progress update to Council in
February 2002.
i
i
j
2001 Council Goals - Final Report Page 2
IMMACITY COUNCILWALW001\GOALS UPDATE EOY 2001.DOC
September 2001 Update
(Community Development) - A work session with Council about the TSP is
scheduled for November 20, 2001. The TSP is scheduled for adoption in
February 2002. Community Development will initiate a TSP implementation
program to amend the City's code to comply with the TSP.
An Internal (City) funding strategy group was established to coordinate the
City's funding priorities. An Internal Tri-met strategy group was established to
look at a broad range of Tri-met related issues, including Intra-city service.
(Engineering) - The Transportation Financing Strategies Task Force presented its
initial progress report to City Council at the Council meeting on August 28,
2001. The Task Force recommended that Council direct Initiation of a Street
Maintenance Fee study to determine feasibility for Implementation. Council
provided that direction, and the study has commenced. A report will be
presented to the Task Force for review and approval after the study has been
completed. The Task Force will then present the findings of the study to City
Council for discussion and consideration. The Street Maintenance Fee Study
report to Council Is tentatively scheduled for March 2002.
The Task Force met on September 20, 2001 to discuss potential funding
sources for major street improvements. The Task Force will continue to meet as
needed and is tentatively scheduled to give a progress update to Council in
February 2002.
I~
2001 Council Goals - Final Report Page 3
MADM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
July 2001 Update (Engineering)
The Transportation Financing Strategies Task force has met three times since April
2001. The Task Force is evaluating funding sources for both corrective and
preventive maintenance of City streets, and expansion of major collectors to
accommodate current and future traffic. One potential major funding source for
street maintenance is a transportation user fee (street utility fee). The City of
Portland recently included such a fee in their Fiscal Year 2001-02 budget. The
cities of Tualatin, Wilsonville, Eugene, and others have initiated that type of fee for
their street maintenance work.
On June 21, 2001, the Task Force listened to a presentation by Dan Boss,
Operations Director of Tualatin on that City's Street Maintenance Fee. The Task
Force is seriously considering implementation of a Transportation User Fee to help
protect the City's investment in the street infrastructure. The League of Oregon
Cities has warned us about attempts by the state legislature to cap or preempt street
utility fees. We have gone on record to strongly oppose any such legislative
attempts to preempt Oregon cities from initiating such fees. Mayor Griffith has sent
letters to both Senator Deckert and Representative Williams strongly opposing any
legislative action to preempt these fees.
The initial progress report by the Task Force to City Council is scheduled for
August 28, 2001. Progress reports from the Task Force will be at approximately
six-month intervals until the Task Force mission Is accomplished.
July 2001 Update (Community Development)
a. Complete the City Transportation System Plan, discuss funding mechanisms and
initiate implementation.
Timing for adoption of the TSP has been discussed with the City Attorney and a
strategy has been developed to address Measure 7 concerns. Staffing levels and the
availability of the consultant will delay further action until Fall of 2001.
b. Support and promote commuter rail.
The State Legislature has approved funding for the local share of the Commuter
Rail Project. Federal funding is now being sought. Construction is scheduled for
completion in the Fall of 2004.
C. Develop a fixed route bus program for Tigard intra-city service.
Council recently prioritized needed transit Improvements at its June 19, 2001
workshop. Working with the Westside Transportation Alliance, Council's priorities
will be emphasized to Trl-Met.
2001 Council Goals - Final Report Page 4
I:%ADMICITY COUNCILWALS\2001MALS UPDATE EOY 2001.DOC
d. Develop a fixed route bus program for 77gard antra-city service.
Council recently prioritized needed transit Improvements at its June 19, 2001
workshop. Working with the Westside Transportation Alliance, Council's
priorities will be emphasized to Tri-Met.
2001 Council Goals - Final Report Page 5
I:WDMOTY COUNCILMAM2001MALS UPDATE EOY 2001.DOC
April 2001 Update
Continue the City's Transportation Improvement Program
a. Complete the City Transportation System Plan, discuss funding mechanisms and
initiate implementation.
The Planning Commission Hearing was conducted on Februaiy 5, 2001. Planning
Commission approved the TSP and recommended that it be forwarded to City
Council. Planning staff is keeping a comment log on the TSP, which is currently in
draft version pending comments and public hearing before adoption. Once all the
comments have been received, all revisions to the draft plan will be made and a final
version will be published with relevant comments incorporated.
The TSP workshop with City Council was conducted on March 20, 2001. DKS,
the TSP consultant, made a presentation, answered questions from Council, and
received comments from Councilors regarding various aspects of the Plan.
Councilors were concerned about the lack of intra-City bus service and wished to
have that emphasized in the TSP. The impact of Measure 7 is still to be ascertained.
There will be consultation with the City Attorney's office on the ramifications of
adopting the TSP, but not moving to revised the Municipal Code until later. The
timing for adoption of the TSP will be reviewed periodically during the next few
months as these discussions with the City Attorney and City Council continues.
b. Support and promote commuter rail.
A resolution of support from the Tigard City Council, and letters of support from the
Tigard Chamber of Commerce, Tigard Central Business District Association and its
Board Members, have been sent to the Governor and key Legislators.
C. Develop a fixed route bus program for Tigard intra-city service.
Working with the Westside Transportation Alliance, an additional year of funding has
been awarded to continue the Access to Work program into 2003/2004.
Washington County received federal funding to expand the Transit Choices for
Livability program in the County. Staff continues to work with the County and the
Westside Transportation Alliance to increase transit options in Tigard.
Correspondence has been sent to Tri-Met requesting detailed information on the
amount of transit taxes paid by businesses within the community vs. the level of transit
service received.
2001 Council Goals - Final Report Page 6
I:\ADWCITY C0UNCIL\G0ALS\2001\G0ALS UPDATE EOY 2001.DOC
d. Revisit Transportation Improvement Projects (the 2000 bond measure) and potential
funding sources.
City Council passed Resolution 01-06 appointing a Transportation Financing Strategies
Task rorce to re-evaluate the bond package, determine what went wrong with the bond
issue and make recommendations to City Council for future funding strategies. The first
meeting of this Task Force is scheduled for April 19, 2001. The Task Force will be
presenting periodic progress reports every quarter. Major transportation improvements,
safety projects, and traffic calming measures will continue to be incorporated in the
yearly Capital Improvement Program subject to the availability of funding.
e. Promote resolution of 99W issues (and other state owned facilities in Tigard)
Staff continues to coordinate with the Oregon Department of Transportation on the level
of improvements needed on 99W and other state owned facilities. Opportunities for
grant funding is being evaluated to further peruse this effort.
2001 Council Goals - Final Report Page 7
I:UIDMkCITY COUNCILWALM2001WALS UPDATE EOY 2001.DOC
Goal 2 Provide recreational opporturildes.
Staff Responsible: Liz Newton
Tasks:
1. Develop and define a strategy to provide recreation
opportunities for all citizen needs including:
a. Programs
b. Facilities
c. Activities
2. Evaluate the need for a separate Parks and Recreation
Committee.
December 2001 Update
The Youth Forum met in November and December. The focus at those two
meetings was to plan for implementation of an expanded, pilot, after-school
program at Twality Middle School beginning in January 2002.
The principal and staff at Twality have committed to expanding the current
Monday through Thursday offerings by adding a second hour of programming.
Rather than classes, the second hour will be a little less structured. Students will
be able to use the gym to play games (like ping-pong or pool), listen to music or
just visit with friends. A classroom will be open for homework and another one
will be used to show videos. All activities will be supervised by certified teachers
and volunteers. The program will begin the second week of January.
Over the next few months, the Youth Forum will focus on getting more youth
involved in both the Youth Forum and other community issues.
A Skateboard Park Task Force has held two meetings since November 15
with around 70 in attendance, about half of them youth. The group has
established three subcommittees: 1) Site Selection, 2) Fund-Raising, and 3)
Design. The subcommittees will meet over the next few weeks with the full task
force meeting again on February 20, 2002. The focus of the group is to
investigate the feasibility of siting, financing, and building a skateboard park in
Tigard.
2001 Council Goals - Final Report Page 8
1:1AMOTY COUNCILWALM2001WALS UPDATE EOY 2001.DOC
September 2001 Update
The Mayor's Youth Forum met in September and October. In September, the
group heard a presentation from Virginia Hinson, Executive Director of the Boys
and Girls Club of Portland. Their Board has determined they cannot set up a new
facility more than one every two to three years. They have some pressing Issues
and probably could not work with Tigard for two to three years. Ms. Hinson did
comment that for a start-up program, the use of middle school facilities makes
sense. Younger students get exposed to the school, some transportation Issues are
eliminated, and parents feel their children are safer staying in a supervised school
program.
At the October meeting, six student representatives attended and discussed with
the group ways to get more youth involved. The Youth Forum Group also
discussed programs/resources currently available for youth at middle schools and
high schools and brainstormed how current offerings could be expanded and new
programs added.
2001 Council Goals - Final Report Page 9
hADIui\CITY COUNCILMALM2001WALS UPDATE EOY 2001.DOC
)uly 2001 Update
The Mayor's Youth Forum has met flour times since February. The group is
focusing on programs and services for youth in the community. A Community
Youth Service/Program Resource Inventory has been prepared that briefly describes
all of the current programs and services available to youth in the community and
the challenges and limitations to continuing various programs. The Youth Forum is
assessing ways the group can help service and program providers meet those
challenges.
A representative of the Boys and Girls Clubs spoke to the Youth Forum and the
Forum will research in the coming months how a Boys and Girls Club might serve
Tigard Youth.
In the next few months, the Youth Forum will also focus on getting youth involved
in addressing the issues.
April 2001 Update
Many organizations are attempting to fill voids in recreation opportunities for youth
in Tigard. On February 27, 2001, Mayor Griffith hosted a Tigard Youth Forum.
The idea was to brainstorm what services are being provided now for youth and
what additional services are needed.
The main theme seemed to be buses and rooms for programs are available from the
schools, however, funding is the issue. A discussion was held about forming a Youth
Advisory Committee. A Steering Committee is working on this formation.
2001 Council Goals e Final Report Page 10
1:1ADMICITY COUNCILWALS\2001WALS UPDATE EOY 2001.D0C
Y
Goal 3 Support the efforts of the Tigard Central Business
District Association (TCBDA) and their plan to
revitalize the downtown.
Staff Responsible: Jim Hendryx
Tasks:
1. Assist in getting funding for implementation of the TCBDA
downtown program.
2. Determine the level of City financial support to the revitalization
effort.
3. Review development code requirements that affect the
downtown (i.e., parking, etc.).
December 2001 Update
TCBDA has revised their boundaries and by-laws, refocusing their efforts on
Main Street. Promotional events have included the Tigard Blast, Safe
Halloween, and the Holiday Tree Lighting.
September 2001 Update
TCBDA requested that Council initiate formation of an Economic Improvement
District of commercial property and business owners within downtown Tigard.
The level of remonstrance resulted in TCBDA withdrawing their request. TCBDA
continues to meet to re-evaluate their program and funding needs.
Parking standards for properties fronting SW Main Street have been revised to
eliminate requirements resulting from change of use or major remodeling
activities. Entertainment activities are precluded from the parking reductions.
2001 Council Goals - Final Report Page 11
hADWITY COUNCILMAM2001WALS UPDATE EOY 2001.DOC
July 2001 Update
1. Assist in getting funding nor implementation of the T-CBDA downtown
program.
Public hearings are scheduled in July and August to establish an Economic
Improvement District. The district would fund the TCBDA's program for
improving the downtown.
2. Review development code requirements that affect the downtown (i.e.,
parking, etc.).
Measure 7 related issues have been resolved and the parking provisions are
scheduled before Council in the Fall of 2001.
2001 Council Goals - Final Report Page 12
1:1HDM\CIT' COUNCIL\GOALS\2001\GOAL S UPDATE EOY 2001.DOC
April 2001 Update
a. Assist in getting funding for implementation of the TCBDA downtown program.
TCBDA, with financial assistance from Tigard, has contracted with the Oregon
Downtcwn Development Association (ODDA) to evaluate and pursue funding
options. TCBDA has evaluated options and is pursuing creating Economic and
Business Improvement Districts to support their revitalization efforts. A preliminary
budget has been established, assessments determined, and the program developed.
Funding for the program would come from a variety of sources including property
and business owners and the City. Presentations have been made before the CIT, City
Council and business and property owners outlining the accomplishments of TCBDA
and the proposed revitalization program. A public hearing to enable the City to
establish an Economic Improvement District and a Business Improvement Dis -riot is
scheduled before City Council on April 10, 2001. Public hearings to create the
Economic Improvement District are tentatively scheduled in June and July of 2001.
b. Determine the level of City financial support to the revitalization effort.
Establishment of an Economic Improvement District and Business Improvement
District (EID/BID) would establish the level of support from the City. The City's
preliminary contribution towards the EID/BID would be approximately $26,667 per
year.
C. Review development code requirements that affect the downtown (i.e., parking
etc.).
Prior to voter approval of Measure 7, staff working with TCBDA proposed to modify
the parking standard for businesses along Main Street. Conversion of existing buildings
to uses requiring more parking would not be required to provide the additional off-
street parking. The Planning Commission considered the amendment and voted
unanimously in support of the amendment. Furthermore, new buildings replicating
the square footage of existing buildings would not be required to provide off-street
parking. Entertainment businesses would be excluded from these provisions. Measure
7 delayed further action on this amendment.
2001 Council Goals - Final Report Page 13
I:=M\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
Goal 4 Continue to implement the City Park Master Plan.
Staff Responsible: Jim Hendryx/Dan Plaza
Tasks:
1. Apply funding to the plan.
2. Urge that Washington County establish a Parks Systems
Development charge for the Tigard Urban Services area.
3. Complete the Summerlake Park plan.
4. Update the City Park master plan elements as land Is added to
the City system.
S. Continue to implement the Cook Park master plan.
6. Continue discussions with the Tigard-Tualatin School District for
creation of a City Park associated with the proposed Alberta
Rider School.
2001 Council Goals - Final Report Page 14
I:WDM\CITY COUNCIL\GOALS\20011GOALS UPDATE EOY 2001.DOC
December 2001 Update
Completed and closed out the Tiedeman/Woodard Park segment of the Fanno Creek Trail. This project
received a $50,000 grant.
The Dog Park, proposed to be located on the Coe Manufacturing property, Is progressing nicely. The City has a
tentative easement agreement currently being considered by the property owner. The General Manager has
been very generous and cooperative. Hopefully, the easement agreement will be signed by February. The
Engineering Department has mapped the site and developed fencing cost estimates. City staff will work with the
Dog Park Committee to design the site. The conditional use permit process should be completed by April 1,
2002. Construction is projected to be completed by May 30 and the park should be open to the public in
June 2002.
The City Manager has sent a letter to the Washington County Administrator requesting that Washington County
collect park SDC's on behalf of the City of Tigard.
The City Is sending a "Letter of Intent" to the Oregon Parks and Recreation Department notifying them that we
are planning to apply for funding from the Recreation Trails Program fund. These are federal funds passed
through the State of Oregon. The funds would assist the City In purchasing an important piece of property
referred to as the Fanno Creek segment from Grant Avenue to Main Street.
Cook Park expansion, phase one development, has been completed. Projects completed are: parking lot, 851
Avenue emergency access road, gazebo, butterfly meadow, sports fields, landscaping, and trails. Staff is
currently working on bid specifications for phase two development which will include the following: picnic
shelter, tot lot playground, restroom facility, restroom/concession facility, maintenance building, additional
parking, and infrastructure.
The 41 Summerlake Park Master Plan community involvement meeting was conducted on December S. Staff
will present the final master plan to the Planning Commission for approval in February. The plan will then be
presented to the City Council for final approval in March.
Regular scheduled meetings, which will begin in January 2002, have been set with Tigard-Tualatin School
District to discuss various joint projects between the City and the School District.
The Mayor has initiated a Skatepark Taskforce. Mr. Rich Carlson Is the Chair of the Taskforce. To date, two
meetings have been conducted and over 80 different individuals, adults and kids, have signed up to be involved
on the Taskforce. The purpose of the Taskforce is to study the feasibility of a Skatepark In Tigard. The Chair
has established the three following committees; site selection, design, and fundraising.
Currently there are many grants that have been sought and awarded to the City. For example: Cook Park
development-included a grant and a loan approved by the City Council, Woodard Park Trail which has been
completed, Woodard Park shelter which is scheduled for completion this Spring, Senn and Swan properties
scheduled to be closed during this fiscal year. There are also several grants that are being considered at this
time. For example; Bonita Park land acquisition and development, Fanno Creek-Grant to Main Street segment,
and 2002 Greenspace Grant to enhance Fanno Creek Park.
2001 Council Goals - Final Report Page 15
hADM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
September 2001 Update
Community Development:
The City has been awarded a $21,000 Land and Water Conservation grant to
partially fund the construction of the picnic shelter identified in the Woodard Park
Master Plan.
A community workshop to update the Summerlake Park Master Plan is scheduled
for October 4th. Based on the workshop results, the consultant will prepare a
revised draft master plan for staff review. Council consideration of the draft master
plan is scheduled for sometime later this year.
A large, low-interest State loan for the implementation of the Cook Park Master
Plan has been received. The loan will allow the City to accelerate the timetable for
completing the master plan.
(See below for an update from Public Works on Cook Park.)
September 2001 Update
The Cook Park Master Plan Expansion Project Phase 1 is underway and on schedule.
Phase 1 construction consists of a parking lot with irrigation and landscaping, 85th
Ave. emergency access road, butterfly meadow, sports field grading and irrigation,
and wetland viewing gazebo. The parking lot has been paved and City crews are in
the process of striping the parking lot. The wetland viewing gazebo is under
construction with the sheet metal roofing being installed. The 85th Ave.
emergency access road has been paved. The sports field has been graded and
irrigation is currently being installed. The concrete pathway from the 85th Ave.
emergency access road to the wetland viewing gazebo has been poured.
Landscaping of the parking lot islands and the butterfly meadow will begin the week
of the 15th of October.
Design drawings and bid specifications are being prepared for Phase 11 construction
currently. We anticipate going out to bid for Phase 11 in November of this year.
Phase 11 construction will consist of a tot lot playground, restroom facility at the
east end of the sports fields, and a restroom and concession stand facility near the
current entrance to the park, a picnic shelter located near the wetlands, and a
maintenance building and parking lot with irrigation and landscaping near the
existing baseball fields, and utilities for maintenance building.
2001 Council Goals - Final Report Page 16
1:%DWACITY COUNCILWAM2001MALS UPDATE EOY 2001.DOC
July 2001 Update
The City parks SDC was revised upward by an average of 57% effective July I'.
The Washington County Commission has expressed majority support for an Urban
Services Area park SDC. This suppove Is tied to the development of an annexation
plan for the area. An annexation study is now underway.
The park consultant has submitted a revised proposal for completing the Summer
Lake Park master plan through a public process.
The bid process for the first phase of the revised Cook Park Master plan has been
completed and construction is now underway. The work will be partially financed
by a $250,000 state grant award. An application for a state loan to provide
additional funding is currently pending.
Construction of the Tiedeman/Woodard Park segment of the Fanno Creek trail is
set to start in August. Funding will come from a $50,000 federal Recreational
Trails Program grant and Local Share Greenspaces dollars.
Grant applications for facility improvements to Woodard Park, a children's play
structure and a picnic shelter, are pending.
April 2001
The proposed 2001-02 parks CIP includes four projects identified in the master
plan. These include Cook Park, the dog park, Fanno Creek trail extension, and
Woodard Park play structure (contingent on grant funding).
o A meeting between City and County officials regarding the unincorporated park
SDC is set for April 101.
e With the recent completion of the lake management plan, staff now will move
forward with completion of the Summer Lake park master plan.
♦ A master plan for Northview Park has been completed and will be considered
for adoption by Council in April.
Phase one of the three-phase Cook Park Master Plan is set for FY 2001-02
implementation.
® Discussions with the School District regarding a joint use park are ongoing.
2001 Council Goals - Final Report Page 17
I:\AWACITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
I
Goal 5 Determine the City's long-team water
supply.
Staff Responsible: Ed Wegner
Tasks:
1. Evaluate the three options presently under review.
December 2001 Update
The City continues to work on long-term water supply options. The
Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to
review and analyze the scenarios of the joint Water Commission and the City of
Portland.
Joint Water Commission QWQ:
1. Integrated Water Resources Managers, Water Supply Feasibility Study, this 2-
year phased study is slightly ahead of schedule. We are currently in the
preparation of the scoping meetings, which will be held for the public in
January of 2002. Another part of the project Is the Federal and other
agency coordination.
2. An intergovernmental agreement with the City of Beaverton has been signed.
When the two-city project Is completed (May, June 2002), this intertie of
the water transmission systems will allow approximately 4 million gallons per
day of water produced by the JWC (when available to Tigard) to be deliver
to Tigard via Beaverton's system.
Portland Water/Bull Run:
1. Negotiations on the wholesale contract are still very slow due to the offer of
Portland to regionalize the Bull Run.
2. On December 12, 2001, fourteen participating agency's staff delivered to
the elected officials a progress report on the Regional Drinking Water Supply.
The report discusses the criteria, various governance alternatives and
recommendations on how we might choose to continue. The City Council
and its Intergovernmental Water Board partners will decide by late January
2002 on how Tigard should continue on the position of developing an
agency to share the Bull Run-Columbia Southshore Welifield as partners.
2001 Council Goals - Final Report Page 18
I:WDM\CITY COUNCIL\GOAM2007\GOALS UPDATE EOY 2001.DOC
September 2001 Update
The City continues to work on long-term water supply options; progress is very
slow. The Intergovernmental Water Board and Joyce Patton, Council Liaison,
continue to review and explore the joint Water Commission and the City of
Portland options:
oint Wat. Commission (IWC)
1. Intergovernmental Water Resources Manager's Group has retained
Montgomery Watson Harza as the consultant for the water supply feasibility
project. The project will be a two-year phased project.
2. The Joint Water Commission staff, including Tigard, is preparing a capital
improvement program looking at demand and needs through 2040.
3. We are developing an IGA with the City of Beaverton to proceed with the
Beaverton Interne. This connection will allow purchase of more JWC water
as it becomes available.
Portland Water/Bull Run
1. Negotiations on a wholesale contract are very slow due to the offer by
Portland to regionalize the Bull Run.
2. Staff from ten agencies are attempting to draft a conceptual model to form a
regional drinking water agency. The effort is being called the Regional
Drinking Water Initiative. We are hosting a public meeting on October 18
for citizen input and we are hopeful to have the model presented to elected
representatives In November. Participating agencies are the Cities of
Beaverton, Gresham, Portland, Tigard, and Tualatin. Special districts
involved are Tualatin Valley Water District, Clackamas River Water District,
Powell Valley Road Water District, Rockwood PUD, and Clean Water
Services.
2001 Council Goals -Final Report Page 19
I:WDM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
July 2001 Update
The City continues to work on long-term water supply options. The
Intergovernmental Water Board and Joyce Patton, Council Liaison, continue to
review and explore the joint Water Commission and the City of Portland.
South Fork Water Board/Clackamas River
1. South Fork Water Board has decided not to explore further options with
Tigard and Lake Oswego.
Joint Water Commission
1. A Memorandum of Understanding was signed by Tigard and the
Commission outlining future water sales, participation in a capital
Improvement program and working together in a long-term water supply
study.
2. The Integrated Water Resources Manager's Group signed a joint Funding
Agreement to fund a study of the feasibility of new sources to meet the
needs of domestic, commercial, industrial and agricultural users within the
Tualatin River Basin.
Portland Water/Bull Run
1. Negotiations on a wholesale contract are going very slowly. We (Wholesaler
Group) hope to have a draft of an interim contract by July 18.
2. On April 25, 2001, Portland City Council approved a resolution endorsing
the development of a regional water entity. Councilor Patton testified in
favor of this resolution. Things are moving slowly. We have had two
preliminary meetings and agencies have until July 13, 2001, to notify
Portland if they would like to participate in the discussions. Thus far, Tigard,
Tualatin, Beaverton, Gresham, and Clackamas River Water District have
indicated a willingness to participate.
2001 Council Goals - Final Report Page 20
I:WDhAr-ITY COUNCIUGOALS2001MALS UPDATE EOY 2001.DOC
April 2001 Update
The City continues to work on three long-term water options, until such time that
sufficient data is available for Tigard and Its Intergovernmental Water Board
partners to make a decision.
South Fork Water Board/Clackamas River
On March IS, 2001, the SFWB met to discuss three options that are available to
South Fork with regard to ail'lances with other entities:
Option 1 Take no action - preserve status quo.
Option 2 Proceed with formation of new intergovernmental
entity.
Option 3 Enter into wholesale water contracts.
After much discussion, the matter was held over to a later meeting.
Portland Water Wholesale Contract
o Negotiations on the wholesale contract are going very slowly. We are still
awaiting a staff response to the proposed wholesale contract.
♦ Commissioner Erik Sten of the Portland City Council recently suggested that
the Bull Run water source become a more regional asset with regional
ownership. We are awaiting Portland's next move.
Joint Water Commission
a Staff continues to work on a Memorandum of Understanding allowing
Tigard to become a partner when an additional water source is secured and
is selling surplus water.
Water source is still the key issue for ]WC membership; however, the
feasibility study for the Nlagg Lake Dam could begin as early as May 1,
2001.
2001 Council Goals - Final Report Page 21
1:1ADM%CITY COUNCILWALM2001MALS UPDATE EOY 2001.DOC
Goal 6 Establish an annexation policy for non-island
areas.
Staff Responsible: Jim Hendryx
Tasks:
1. Consider options available to apply to annexation proposals.
2. Determine If the City should actively encourage annexation of
a. Parcels
b. Areas
December 2001 Update
The Bull Mountain Annexation Study was completed in November. At its
November 271 meeting, Council asked for public input before making
decisions on how to proceed. The study raises a number of additional
Issues regarding capital Improvements related to annexation. Those
questions need to be addressed through discussions with residents.
The City will hold another Focus Group meeting by the end of January 2002 to
discuss the issues identified In the study.
September 2001 Update
A focus meeting was held July 26th to allow Bull Mountain residents the
opportunity to ask questions about the annexation process. The tentative
completion date for the report is late fall. At that time, staff will ask for further
direction from Council related to an annexation and public outreach process.
2001 Council Goals - Final Report Page 22
IMOWITY COUNCILWALS12001tGOALS UPDATE EOY 2001.DOC
July 2001 Undate
Discussions have occurred with representation from Washington County on
evaluating annexation of Bull Mountain. An Intern has been hired to assist In
preparing a study on the feasibility of annexing the area. The study should be
completed In Fall of 2001.
A focus meeting with selected citizen representatives from the area Is scheduled
for July 26, 2001. Results of the meeting will shape the scope of the study.
April 2001 Update
Council provided direction to staff at the March 20, 2001 work session to
prepare a study for the Bull Mountain area. After the study Is completed, staff
will present this Information and ask for further direction from Council.
2001 Council Goals - Final Report Page 23
I:\NDM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
Goal 7 Encourage and support private sector programs to
rehabilitate existing, and develop new, affordable
housing.
Staff Responsible: Jim Hendryx
Tasks:
1. Continue to enforce the housing code.
2. Consider ways to support provision of affordable housing.
December 2001 Update
As requested by the City Manager, as part of an approach to a follow-up
discussion of affordable housing with Council, staff Is conducting a survey of
the affordable housing promotion policies and incentives currently in use in
other jurisdictions.
Staff continues to enforce the Housing Code, providing owners and managers an
opportunity to bring their properties into compliance voluntarily, before formal
action is taken. We are still able to resolve all Housing Code cases without
actually bringing one to court.
Staff continues to provide effective enforcement efforts for Building Code issues.
This year we won three convictions against one contractor for moving a building
without a permit, storing a building, and contempt of court, with penalties of
$3,100.
Staff continues to expand involvement with other City departments, applying
effective code enforcement procedures to serve the needs of Building,
Engineering, Water, and Finance.
2001 Council Goals - Final Report Page 24
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I M
September 2001 Update
In September, Council considered a range of new policies and approaches to
promote affordable housing production. The approaches Included the setting of a
numeric target for affordable housing construction, the establishment of a special
fund to provide fee relief for affordable housing providers, and asking the County
to make tax foreclosed properties available to non-profit housing corporations for
low-Income housing activities. Council also decided to grant the Tigard-based
Community Partners for Affordable Housing $8,000 in fee relief for the Village at
Washington Square project now underway.
July 2001 Update
1. Continue to enforce the housing code by working with owners to bring
buildings into compliance. Close cooperation with TVF$tR is ongoing.
2. On Juy 171, Council will consider a request from Community Partners for
Affordable Housing (CPAH) for $10,000 in fee relief for Its new 26-unit
affordable housing project. If granted, the fee relief would allow CPAH to
reduce the rent on one three-bedroom unit to a level affordable to a family
earning 30% of median income.
2001 Council Goals - Final Report Page 25
I:\ADM7\CITY COUNCILMALM2001MALS UPDATE EOY 2001.DOC
April 2001 Update
1. Continue to enforce Housing Code:
® Housing complaints generally resolved within 2-3 days, the few
exceptions have involved issues requiring permits and corrective action;
s Have not yet had to issue formal summons to court to resolve housin
complaints - all have been resolved with "voluntary" cooperation;
Close cooperation with TVFBtR is ongoing, seeking ways to improve fire
safety at apartment complexes.
2. Enforce Building Codes:
o Have not yet had to bring cases into court to resa.1ve buildine complaints
- most respondents have come into "voluntary" compliance on receipt
of a formal Notice of Violation, and all of those we have served with
Summonses have (so far) chosen to come into compliance before
appearing in court;
3. Code Enforcement procedures:
s Have proposed a few "housekeeping" updates to the Municipal Code to
clarify parts of the Civil Infractions Enforcement Process;
4. Private Sector Programs: No requests for information or support have been
received from the private sector regarding "affordable housing."
Affordable Housing: Council consideration of options for supporting
affordable housing has been placed on hold until the impact of Measure 7 is
better known.
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2001 Council Goals - Final Report Page 26
I:\ADM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
Goal o® 1RC D.,.rrC.i~.■rv6 .v . * he . .*anr%ra, of New Tigard Library
~ v %o of the the
Construction Committee (NTLCC) and provide
direction.
Staff Responsible: Margaret Barnes
Tasks: IN
1. Hear the report of the NTLCC regarding programming and
potential sites for construction.
2. Provide direction: a. Size, b. Cost, c. Location, & d. Funding
3. Determine when a bond measure for construction of a new
library should be placed before the voters.
December 2001 Update
Tasks:
1. Hear the report of the NTLCC regarding programming and potential
sites for construction.
In 2001, members of the New Tigard Library Construction Committee
met with the City Council 8 times to inform the Council of progress on
the project and to make recommendations regarding the scope of the
project. Based on the findings of the "Needs Analysis Report for a New
Tigard Library," the "Building Program for the New Tigard Library" and
other criteria developed by BML Architects, the Construction
Committee evaluated 14 possible sites for the new library and narrowed
it down to three potential locations. On April 17, 2001, the
Committee reported its findings to the Council and provided
information about the three possible sites.
1. Provide direction: a. Size, b. Cost, c. Location, & d. Funding
a) Size: At the April 17, 2001, City Council meeting, the Construction
Committee also recommended that a new 47,000-square-foot library be
built to serve Tigard's library needs for the next 20 years, based on
population projections and the projected need for services in the years to
come. At the June 18, 2001, meeting, the Committee provided
information to support its recommendation for a two-story building.
b) Cost: At the June 18, 2001, Council meeting, the Construction
Committee initially estimated that the cost for the project as between
$14 million and $17 million. Subsequently, the total project cost was
estimated at $14.2 million. That Includes the cost of land acquisition,
design, construction and furnishings for the new library. It would also
fund parking, landscaping and related street improvements.
2001 Council Goals - Final Report Page 27
I:\HDM\CITY C0UNCIL\G0ALS\2001\GOALS UPDATE EOY 2001.DOC
December 2001 Update (continued)
c) Location: After presenting a short list of three potential sites in April, the
Committee recommended to the Council on August 28, 2001, that the City pursue
a single location along Hall Blvd. near O'Mara Street. The site is a 14.7-acre
parcel of land, which will accommodate a two-story building, including room for
future expansion and parking. The site provides an opportunity to showcase
green spaces. At the December 18, 2001, Council meeting, the Council approved
an option to purchase that property pending the successful passage of a bond
measure. The Construction Committee recommended that the new library project
be funded through a combination of bequests already made to the library, a bond
measure and funds from the City's reserve fund. In 1999, the City of Tigard
recaivrd two bequests from the Grace Tigard Houghton and Neva Root estates
for the library. These combined bequests plus accrued interest total about $1
million. In addition, the City intends to use about $200,000 in reserve funds for
the project
2. Determine when a bond measure for construction of a new library should be
placed before the voters.
At the December 18, 2001, Council meeting, the Committee recommended that
the Council place a $12.5 million to $13 million bond measure on the May 21
ballot. The Council concurred with the staff recommendation for a $13 million
bond measure and voted to place it on the May 21, 2002, ballot. If the bond
measure passes, the general obligation bonds would mature in 20 years or less.
The estimated initial annual property tax rate is approximately 31 cents per
thousand dollars of assessed value. That amount is expected to decrease over
the life of the bonds as assessed values rise and new properties are added to the
city.
In the words of Sue Carver, a member of the New Tigard Library Construction
Committee, "The new library would move Tigard forward in this new century and
provide citizens, of all ages, and future citizens for years to come, a place to
learn, to grow Intellectually and to participate in civic events that shape our
community."
I
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2001 Council Goals - Final Report Page 28
0AM\CITY COUNCILWALS\2001WALS UPDATE EOY 2001.DOC
September 2001 Update
At the July 24 City Council meeting The New Tigard Library Construction
Committee presented Information regarding the development of a conceptual
design and construction of an architectural model to be developed by BML
Architects. The purpose of the model is to provide a representative structure and
demonstrate the relationship between the functionality and architectural design of
the building. The Committee was directed to request a proposal from BML
Architects for the construction of the model. The proposal received from BML
Architects was $53,000. This proposal was approved by City Council at the
August 14, 2001 meeting. The model Is scheduled to be presented to City
Council on October 16, 2001.
A Library staff design committee was formed and met with staff from BML
Architects during the months of August and September 2001, to develop space
adjacencies for the building interior.
City Council approved the recommended site for the proposed new library at the
August 28, 2001 meeting. This site Is a 14.7- acre property is located along Hall
Boulevard near O'Mara Street. The site will accommodate a two-story structure,
future expansion and parking. There is access to public transportation as a bus line
serves the site and a transit center Is located within a half-mile radius. The site is
also near the City Hall complex.
The Committee presented information to the Council on September 25, 2001,
regarding placement of the new library as well as a proposed road on the property.
The May 2002 election is the target for a bond measure to be placed before the
voters.
2001 Council Goals - Final Report Page 29
I:WDWIMCITY COUNCILWALS120011GOALS UPDATE EOY 2001.DOC
July 2001 Update
The New Tigard Library Construction Committee met with the City Council on April
17, 2001 to present the findings of t,` "Needs Analysis Report for a new Tigard
Library" and the "Building Program for the new Tigard Library." At this meeting the
Council also reviewed a diagram illustrating the "space adjacencies" of the major
service areas of the library. Also presented to the Council was the criteria developed
by the Committee and BML Architects to evaluate preliminary sites. The Committee
presented information to the Council on three potential sites. The Committee also
recommended to the City Council that they acquire property and build a new library
of 47,000 square feet, which would serve Tigard's service area for the next 15-20
years, based on population projections and foreseeable needs.
The Committee met with the Council again on June 19. At this meeting they
presented to Council additional information on the potential sites. The Committee
also presented information supporting the recommendation that the new library be
a two-story structure. The preliminary estimated cost for this project 'Is between
$14,000,000 and $17,000,000.
When a band measure for construction of a new library should be placed before the
voters has not yet been determined. The Committee will next be presenting to the
City Council on July 24, 2001.
April 2001 Update
In early 2000 BML Architects and the consultant, Cynthia Ripley of Ripley
Architects were retained by the City to do a three-part study for a new library.
This study consisted of a needs analysis report, the development of a library
building program to accommodate the services and a site analysis. The New Tigard
Library Construction Committee has been meeting on a regular basis since
November of 2000. The Committee, after accepting the "Needs Analysis" report,
which was prepared by the consultant, has been working with BML Architects
reviewing the "Building Program" report and analyzing potential possible sites. The
Committee will be giving a preliminary presentation to Council on April 17, 2001.
This presentation will include information concerning the approximate
recommended size of a new facility, recommended programming, preliminary
estimated costs for a new library, and a review of representative sites. When a
bond measure for construction of a new library should be placed before the voters
has not yet been determined.
2001 Council Goals - Final Report Page 30
1:\ADM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
Goal 9 Develop a new City-wide sewer completion
policy.
Staff Responsible: Gus Duenas
Tasks:
1. Develop a City-wide sewer program which includes:
a. Cost alternatives and options;
b. A proposed construction sequence;
2. Take into consideration how to make the program equitable for
those property owners who previously participated in the City
sewer reimbursement program.
December 2001 Update
At its meeting on June 12, 2001, City Council approved a 5-year program for
extending sewers Citywide. Project designs are underway on the projects included in the
first year of this program. Most of these projects will be ready for bid in early 2002.
At its meeting on July 10, 2001, City Council approved a resolution incorporating the
following enhanced incentives to encourage prompt connection to the City's sewer
system:
• The previous incentive program capped the amount at $8,000 up to a
maximum of $15,000 for those residents that connect within a year after the
sewer is made available. The new incentive program lowers the amount an
owner is required to pay for a share of the public sewer from $8,000 to
$6,000.
• The one-year period under the current incentive program is extended to three
years after sewer service becomes available. The lot owners can connect to the
sewer anytime during that three-year period to take advantage of this reduced
fee.
• For those residents that paid tha higher fee under the old Incentive Program,
refunds were authorized so that they would receive the same benefit as those in
the new program. Owners under the old program that have sewer service
available but have not connected to the sewer were given an additional two
years to connect to the sewer and take advantage of the reduced fee.
Refunds were sent to 32 property owners who paid the higher fee under the old
Incentive Program. Owners under the old program that have sewer service
available but have not connected to the sewer were sent notices informing them
of the reduced payment amount and the additional two years of eligibility for
this reduced fee.
2001 Council Goals - Final Report Page 31
I:\ADM\CITY COUNCILWALS\2001WALS UPDATE EOY 2001.DOC
a
September 2001 Update
At its meeting on June 12, 2001, City Council approved a 5-year program for
extending sewers Citywide. Project designs are underway on the projects included in
the program's first year. Most projects will be ready for bid in early 2002.
On July 10, 2001, City Council approved a resolution incorporating the following
incentives to encourage prompt connection to the City's sewer system:
➢ The previous incentive program capped the amount at $8,000 up to a
maximum of $15,000 for those residents that connect within a year after
the sewer Is made available. The new incentive program lowers the amount
an owner is required to pay for a share of the public sewer from $8,000 to
$6,000.
➢ The one-year period under the current incentive program is extended to
three years after sewer service becomes available. The lot owners can
connect to the sewer anytime during that three-year period to take
advantage of this reduced fee.
➢ For those residents that paid the higher fee under the old Incentive Program,
refunds were authorized so that they would receive the same benefit as those
in the new program. Owners under the old program that have sewer service
available but have not connected to the sewer were given an additional two
years to connect to the sewer and take advantage of the reduced fee.
Refunds were sent to 32 property owners who paid the higher fee under the old
Incentive Program. Owners under the old program that have sewer service
available but have not connected to the sewer were sent notices informing them of
the reduced payment amount and the additional two years of eligibility for this
reduced fee.
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2001 Council Goals - Final Report Page 32
LIA M\CITY COUNCILWALS12001WALS UPDATE EOY 2001.DOC
July 2001 Update
The Engineering staff prepared a long-term program to extend sanitary sewer
service to over 600 houses within the City that remain without service. The new
program includes projects prioritized over a 5-year period and adds new
incentives to encourage owners to promptly connect to the sewer system once
the service becomes available. The goal of this program Is to enhance the
environment by allowing for the elimination of septic tanks and leaching fields
over time. At its June 12, 2001 Council meeting, the Tigard City Council
approved the $ 5.8 million program and the enhanced incentive package
proposed.
Until now, the formation of reimbursement districts has been at random and has
been greatly dependent upon interest shown by the residents within these areas.
The new program builds on the successes of the ]Neighborhood Sewer Extension
Program but goes well beyond the original intent of that program. It uses the
formation of reimbursement districts as the mechanism for the improvements,
but establishes a project priority list spread over a 5-year period to systematically
extend sanitary sewer service to developed but unserved areas Citywide.
The residential areas that remain without service have been divided into thirty-
four project areas listed in priority order of construction. The projects have been
further divided into five fiscal years for inclusion into the City's Capital
Improvement Program (CIP). There will be annual review of the projects during
the formulation process for each year's CiP. The City will use the following
criteria to adjust the project schedule as part of the annual review of projects:
• Project areas where there is a known immediate need for sewer service
• Installation of sewers in streets that are programmed for construction
• Projects not requiring permits or easements and are without legal
complications
• Lot owner interest in the program
To further encourage prompt connection to the City's sewer system, City
Council enhanced the current incentive program as follows:
0 The current. incentive program caps the amount at $8,000 up to a
maximum of $15,000 for those residents that connect within a year after
the sewer is made available. The new Incentive program lowers the
amount an owner Is required to pay for a share of the public sewer from
$8,000 to $6,000.
2001 Council Goals - Final Report Page 33
IMMACITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
• The one-year period under the current incentive program Is extended
to three years after sewer service becomes available. The lot owners
can connect to the sewer anytime during that three-year period to take
advantage of this reduced fee.
• Refunds wIH be sent to all that have paid the higher fee under the old
Incentive Program so they will receive the same benefit as those in the
new program. Owners under the old program that have sewer service
available but have not connected to the sewer will also be given an
additional two years to connect to the sewer and take advantage of the
reduced fee.
A resolution incorporating the enhanced incentives is submitted for City
Council approval at the July 10, 2001 business meeting.
April 2001 Update
Engineering staff proposed to City Council the development of a Citywide
Sewer Extension Program during the December 19, 2000 meeting. This
program would include the recently annexed Walnut Island area and other
unsewered areas throughout the City. Council provided direction to staff to
proceed with development of a plan to extend sewers to unserved areas
Citywide.
Engineering staff is in the process of drafting the Citywide Sewer Extension
Plan. The plan will include a proposed sequence of implementation with list of
prioritized projects and estimated costs for each of the projects. A package of
Incentives with cost Implications will be packaged separately for Council
consideration. The Plan is scheduled for presentation to Council In June 2001.
If Council provides direction to proceed with the Plan, implementation will
begin in FY 2001.02.
2001 Council Goals - Final Report Page 34
IMMACITY COUNCILMAM2001MALS UPDATE EOY 2001.DOC
Goal 10 Expand citizen Involvement opportunities.
Staff Responsible: Liz Newton
Tasks:
1. Focus on improved ways to inform the public.
2. Expand citizen involvement opportunities.
3. Make more effective use of media (Cityscape, cable television,
City Web Page, press coverage, meetings, and public contact).
4. Strive toward a consistent public involvement effort.
S. Conduct a "City 101" education program for the public.
December 2001 Update
CIT Meetings
Meetings were held each month of 2001. Monthly attendance averaged
about 13 people with a high of 21 in February and 7 in both July.and
September. It should be noted that the July meeting was taped on July 2 to
air on the regular meeting night of July S. The September meeting was held
September 6, the week of Labor Day and the start of the school year.
Staff is focusing presentations more on the home viewing audience. Some
topics are now scheduled out three months in advance with consensus of
the CIT members to allow adequate time to prepare presentations and the
use of PowerPoint increased during the year. All of the department
announcements are now summarized on PowerPoint slides. Time is still
made available on each agenda for members to raise issues.
In 2002, citizens will be able to e-mail the CIT meeting while watching live
at home. E-mail messages will be picked up at specific points during the
meeting and responded to that evening if appropriate, or forwarded to the
appropriate person or agency for a later response. This is scheduled to
begin in January.
Media
Our coverage in the newspaper, In particular the Tigard Times, increased
dramatically in 2001. Staff generates an average of one press release per
week usually three or four. Since February, an average of 78% of press
releases submitted have been printed-100% in the month of
September.
mmmma
2001 Council Goals - Final Report Page 35
I:\ADM\CITY C0UNCIL\G0ALS\2001\G0ALS UPDATE EOY 2001.DOC
December 2001 Update (continued)
Community (Connector Program
The regular communication continues every other week. There are now
26 community connectors. We have lost three since the program began,
one of those was replaced. In the last two months, four were added.
Cityscape
The Cityscape newsletter continues to be distributed through bulk mail and
posted on the web site once a month.
Web Page
The "new look" with expanded search capabilities and new links will roll
out January 2, 2002.
2001 Council Goals - Final Report Page 36
I:%ADM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
September 2001 Update
The Tigard Times continues to provide good coverage of Tigard with close to 90%
of press releases published in July and August.
The Planning Commission received initial cable television training but additional
training has been delayed until the details of the contract with Tualatin Valley
Community Access are resolved. Training for Planning Commissioners should
resume in January.
Improvements to the CIT program continue with a focus the home-viewing
audience. In November, staff announcements will appear on PowerPoint with maps
for the home-viewing audience where appropriate. In January, staff expects to start
accepting e-mail during the meeting and responding to questions or issues raised via
e-mail. Meeting topics are being planned a few months in advance to allow
adequate. time for presentations to be prepared that are "cable ready."
The new webmaster started in September. Victor Soares is working with staff on a
redesign of the web page that will look different and be more user friendly.
The department communicators are meeting on a regular basis to share ideas for
creative communication tools, a consistent communication effort, and increase
awareness among City staff of City priorities and projects.
2001 Council Goals - Final Report Page 37
1:1ADMICITY COUNCILIGOALS120011GOALS UPDATE EOY 2001.DOC
July 2001 Update
In the second quarter of 2001, media coverage continues to be tracked with
volunteers compiling the articles for the monthly reports. The City continues to get
excellent coverage in the Times. Of particular note Is an increase in the coverage
of Library programs.
v
Ten individuals are in the process of being trained to operate the cameras in the
Town Hall. In June, the Planning Commission was trained on how to appear on
camera and their meeting was taped for training purposes. Planning Commission
meetings are scheduled to begin being taped to air.in August or September.
CIT meetings continue to be a forum for providing educational and instructional
programming. In May a water conservation feature was presented and in July right-
o`4ay maintenance was the featured topic. The July CIT meeting was pre-taped
for the first time and aired on the regular schedule. The 2001-2002 budget
includes funding for a webmaster position that will facilitate expanding the City's
use of the web as a communication tool.
Staff continues to prepare and distribute the Community Connector communication
every other week. Efforts will be made in the coming months to add connectors to
the program. To that end, the Community Connector program was featured in a
display at the Balloon Festival and will be featured at the City's 401 Birthday
celebration.
2001 Council Goals - Final Report Page 38
I:WDWCITY COUNCILWALS12001\GOALS UPDATE EOY 2001.DOC
•
April 2001 Update
In the first quarter of 2001, citizen involvement efforts focused on tracking media
coverage, recruiting and training volunteers to operate the Town Hall cameras, and
developing a series of Infonnational programs to be presented at CIT meetings.
In February staff began tracking media contacts. All but one of the weekly press
releases issued were picked up. The purpose of tracking the press releases is to get
a better sense of the type of stories the press is Interested in covering.
Six volunteers took the initial training to operate the cable television cameras in
Town Hall. Staff is now scheduling volunteers to work on cable casting meeting's so
that their skill level will continue to improve.
At the February CIT meeting, a 30-minute program on Land Use 101 was
presented.
In the next quarter, staff will continue to track media coverage, and work toward
expanding volunteer involvement in cable programming with plans to add coverage
of the Planning Commission meetings. CIT meetings will continue to be a forum
for providing educational and informational programming.
A new focus will be exploring the use of the Internet and City's web page as a
citizen involvement tool, including recruiting for Community Connectors on the
web page. With 70% of the Portland area connected to the Internet, it is
Increasingly important to Involve citizens through the use of the Internet.
2001 Council Goals - Final Report Page 39
I:WDM\CITY COUNCILMAM2001MALS UPDATE EOY 2001.DOC
Goal II Participate In the 2001 Oregon Legislative
session.
Staff Responsible: Bill Monahan
Tasks:
1. Provide Input to discussions of the Oregon Legislature regarding
retention of telecommunication franchise fees for local
government.
2. Provide input to the Oregon Legislature as it addresses concerns
raised by voter approval of Measure 7.
December 2001 Update
Representative Max Williams met with the City Council on October 9, 2001. His
comments are highlighted as follows:
• The Legislative Session closed on July 7, 2001.
• School funding was increased.
• For the first time in a decade a transportation funding package was approved
($400 million).
• Commuter rail funding was approved (lottery bond) for $35 million.
• Funding was restored to higher education and community colleges.
• An improved, expanded childcare tax credit was approved.
• Food stamp program funding was approved.
• $1.8 million was allocated to the domestic violence program fund.
• Oregon is entering into an economic recession. On September 1, the State
was down $300 million from previous ending fund balance estimates. There is
the possibility of a special session in January and Representative Williams said
he was uncertain about what will be cut. It is anticipated that it will be 2002
before the economy "turns around" and 2003 before the State coffers will
realize any evidence of budget growth.
• Representative Williams noted a Constitutional challenge to use of lottery
funds, and the outcome could affect the Issuance of commuter rail bonds.
• Representative Williams commented on the Qwest lawsuit (local governments
collecting franchise fees) against the City of Portland and advised that he had
hoped for a legislative solution.
• Measure 7 remains unresolved and there Is no Indication when the court will
issue an opinion.
2001 Council Goals - Final Report Page 40
I:WDMICITY COUNCILMAM2001WALS UPDATE EOY 2001.DOC
September 2001 Update
Council continued to meet periodically with Tigard's legislative representatives.
Appropriate staff members are attending sessions to receive updates on new
legislation and laws affecting local governments (e.g., Secretary of State - election
laws; League of Oregon Cities.)
July 2001 Update
Council met in April with Senators Deckert and Representative Williams and again
in June with Senator Deckert to hear updates on legislative activity of interest to
the City of Tigard.
Staff continued to monitor legislative activity, responding when needed (and when
notification was received before a vote on the matter was scheduled) to requests
from our legislators or the League of Oregon Cities.
The City prepared a proclamation in support of the Commuter Rail project to
assist Senator Deckert and Representative Williams as they asked their colleagues
for approval and funding of this project.
Other Issues monitored included franchise fee authority for local governments,
transportation funding, and the "Measure 7" committee.
2001 Council Goals - Final Report Page 41
I:WDM\CITY COUNCILWALM2001MALS UPDATE EOY 2001.DOC
n
April 2001 Update
Council met In December and February with Senator Ryan Deckert and
Representative Max Williams. The Council gave input about telecommunication
franchise issues and this discussion was followed up with Information that was
mailed to the legislators.
Council heard a report from Representative Williams who Is the chair of a new
committee formed to prepare a proposal to present a compromise to address
Measure 7 through the legislative process.
The Council chose not to participate financially with the League of Oregon Cities'
(LOC) lawsuit to challenge the constitutionality of Measure 7. The Council
supports efforts by LOC to work with the legislature to develop an alternative to
Measure 7, which leaves intact some of the elements of the Measure that the
Council favors.
The Council was pleased to be invited to the legislative event, initiated by
Representative Max Williams, honoring the late Mayor Jim Nicoli. The event was
well attended and a fitting tribute to the contributions of Jim Nicoll.
0
2001 Council Goals - Final Report Page 42
OADM\CITY C0UNCIL\G0ALS\2001\G0ALS UPDATE EOY 2001.DOC
Definitions:
Goal A speclfic direction that Council is taking. Reaching the goal may
not be achieved in one year.
Task A specific activity taken in furtherance of the goal which can be
achieved within a specific period of time.
Issue Matters of concern to the Council or raised by citizens over which
-Council may or may not have direct control for policy setting or
decision making, but the City can contribute.
2001 Council Goals - Final Report Page 43
I:\NDM\CITY COUNCIL\GOALS\2001\GOALS UPDATE EOY 2001.DOC
LM I
F
Definitions - 2002
Goal A specific direction that Council is taking.
Reaching the goal may not be achieved
in one year.
Task A specific activity taken in furtherance of
the goal which can be achieved within a
specific period of time.
Issue Matters of concern to the Council or raised by
citizens over which Council may or may not
have direct control for policy setting or
decision making, but the City can contribute.
I:WDfvt\CITY COUNCILWALS\2002WAL DEFINITIONSMOC
MEMORANDUM
TO: Honorable Mayor & City Council
FROM: Bill Monahan, City Managee
P
RE: City Manager's Review
DATE: January 8, 2002
Annually, the City Manager's performance review is conducted in May. This year, the
Employment Agreement initially entered into on February 10, 1998, expires on May 15,
2002. As Council may recall, in 1998 the City Manager and Council agreed to an
Employment Agreement that had a four-year term.
In order that a new Employment Agreement may be finalized to replace the existing
Agreement prior to the May 15, 2002, expiration date, I am proposing that a schedule
be discussed and reviewed. I propose the following schedule that will allow completion
of the review by May 15, 2002:
1. January 14, 2002 - Council discussion of the information that it needs to
conduct the City Manager review. Discussion of the criteria on which the
review will be based.
2. March 26, 2002 - Council choice of the format to be used to conduct the
review. Each Council member will be given a copy of the agreed-upon review
form for individual assessment.
3. April 9, 2002 - Council members meet and discuss their individually
completed assessment form.
4. April 16, 2002 - Council conducts the review of the City Manager as part of
the April workshop meeting. Suggestions for changes to the Agreement are
agreed upon.
5. April 17-30 - City Attorney prepares a revised Employment Agreement for
submission to the City Council at its meeting of May 14, 2002.
6. May 14, 2002 - Council takes action on the Employment Agreement.
In the past I have provided the City Council with copies of the most recent Employment
Agreement, compensation analysis from comparable jurisdictions, sample review
k
formats used in other Oregon municipalities and other information as requested. If
Council would like any additional information, please let me know and I will attempt to
have the information available prior March 26, 2002.
If Council agrees to the suggested schedule, I would appreciate receiving direction to
follow the schedule. Of course, suggestions and changes are welcome.
1:1ADMILLWIEMOS\CITY MANAGER REVIEW V2.DOC
Council Goals - Suggestions for wording by staff...
Goal 3 - Downtown
Goal SUPPORT THE EFFORTS OF THE TIGARD CENTRAL BUSINESS DISTRICT
ASSOCIATION (TCBDA) AND THEIR PLAN TO REVITALIZE THE DOWNTOWN.
Staff Responsible: Jim Hendryx
Tasks:
9. Participate in organizational support to TCBDA.
2. Inform Council of progress and activities.
3. Initiate planning around the commuter rail station, capitalizing on the streetscape
and redevelopment opportunities.
Goal 5 - Determine the City's long-term water supply.
Task: Continue to evaluate the options presently under review.
Joint Water Commission
1. Continue to work with the Integrated Water Resources Manager's
Group on the feasibility study of new sources of water to meet the
domestic, commercial, industrial and agricultural users needs
within the Tualatin River Basin.
2. Complete the "Beaverton Intertie" that will expand our capabilities
for purchasing additional water when available.
3. Continue working with the Joint Water Commission staff and
consultants on a proposed Capital Improvement Program that
would benefit Tigard.
Portland/Bull Run Water
1. Continue with the Wholesaler Group to negotiate a wholesale
contract with the City of Portland.
2. Enter into an agreement known as the "Implementation Plan for
Formation of a Regional Drinking Water Agency." ThePlan would
examine in depth the governance, legal financial, and engineering
issues.
Goal6 Annexation
Goal ANNEXATION POLICY FOR NON-ISLAND AREAS
Continue development of an annexation policy for non-island areas.
Staff Responsible: Jim Hendryx
Tasks:
9. Review and consider options for Bull Mountain annexation.
2. Consider a range of options available to evaluate area-wide annexation proposals
and parcels in single or cluster ownership.
3. Consider a uniform model approach for area-wide annexations.
4. Develop a program to educate public about annexation (process, facts, etc.)
Goal 8 Spearhead effort to construct new library.
The Council will be actively involved in promoting the bond measure to
build a new library.
Goal 10 Expand citizen involvement communication efforts to include the
Hispanic speaking population.
Tasks:
1. Revise the city's communication plan to include a Spanish language
component in each section.
2. In each department, translate and/or create written program or
information brochures in Spanish.
3. Identify resources and training opportunities for Spanish language
translation and interpretation.
4. Implement a program for Spanish language training and interpretation
services.
67VA1 VVAOn11dV 1 %A-4 0%4ummr- M=%Ni%J1%#% . VGOd 1 GR r6.Mid IAvir I-r-In "Id a r%I Ow "d
Actively support implementation of the Washington Square Regional Center Plan
Staff responsible: Jim Hendryx, Gus Duenas, Ed Wegner, Craig Prosser
Tasks:
9. Financial strategy
➢ Participate in regional coordination efforts to develop a funding strategy for the
Regional Center infrastructure needs.
➢ Review and consider a range of innovative funding mechanisms for the Regional
Center infrastructure needs as part of the City's overall funding strategy.
2. Open space and greenbelt development
➢ Promote and support the Washington Square Greenbelt concept through regional
planning and development efforts.
Develop a coordinated funding program to aggressively pursue a wide variety of
funding opportunities for open spaces.
3. Transportation Demand Management
➢ Promote and participate in organization of a Transportation Management
Association for the Regional Center area.
➢ Promote and participate in development of a Transportation Demand Management
Program for the Regional Center area.
4. Stormwater Management Practices
➢ Promote and support stormwater management best practices for the Regional
Center area.
➢ Provide an incentive program for developments and projects that implement
innovative stromwater management practices.
Goal WASHINGTON SQUARE REGIONAL CENTER PLAN IMPLEMENTATION
Actively support implementation of the Washington Square Regional Center Plan
Staff responsible: Jim Hendryx, Gus Duenas, Ed Wegner, Craig Prosser
Tasks:
1. Financial strategy
➢ Participate in regional coordination efforts to develop a funding strategy for the
Regional Center infrastructure needs.
➢ Review and consider a range of innovative funding mechanisms for the Regional
Center infrastructure needs as part of the City's overall funding strategy.
2. Open space and greenbelt development
➢ Promote and support the Washington Square Greenbelt concept through regional
planning and development efforts.
➢ Develop a coordinated funding program to aggressively pursue a wide variety of
funding opportunities for open spaces.
3. Transportation Demand Management
➢ Promote and participate in organization of a Transportation Management
Association for the Regional Center area.
➢ Promote and participate in development of a Transportation Demand Management
Program for the Regional Center area.
4. Stormwater Management Practices
➢ Promote and support stormwater management best practices for the Regional
Center area.
➢ Provide an incentive program for developments and projects that implement
innovative stromwater management practices.
N
Councii Goals - Community Development
Goal VVASHINGTON SQUARE REGIONAL CENTER PLAN IMPLEMENTATION
Actively support implementation of the Washington Square Regional Center Plan
Staff responsible: Jim Hendryx, Gus Duenas, Ed Wegner, Craig Prosser
Tasks:
1. Financial strategy
➢ Participate in regional coordination efforts to develop a funding strategy for the
Regional Center infrastructure needs.
➢ Review and consider a range of innovative funding mechanisms for the Regional
Center infrastructure needs as part of the City's overall funding strategy.
2. Open space and greenbelt development
➢ Promote and support the Washington Square Greenbelt concept through regional
planning and development efforts.
➢ Develop a coordinated funding program to aggressively pursue a wide variety of
funding opportunities for open spaces.
3. Transportation Demand Management
➢ Promote and participate in organization of a Transportation Management
Association for the Regional Center area.
➢ Promote and participate in development of a Transportation Demand Management
Program for the Regional Center area.
4. Stormwater Management Practices
➢ Promote and support stormwater management best practices for the Regional
Center area.
➢ Provide an incentive program for developments and projects that implement
innovative stromwater management practices.
Goal ANNEXATION POLICY FOR NON-ISLAND AREAS
Continue development of an annexation policy for non-island areas.
Staff Responsible: Jim Hendryx
Tasks:
1. Review and consider options for Bull Mountain annexation.
2. Consider a range of options available to evaluate area-wide annexation proposals
and parcels in single or cluster ownership.
\\TIG333\USR\DEPTS\CDADMUERREEUIM\Generai\Council Goals for CD - 2002.doc
,a a
3. Consider a uniform model approach for area-wide annexations.
4. Develop a program to educate public ai)out annexation (process, facts, etc.)
Goal SUPPORT THE EFFORTS OF THE TIGARD CENTRAL BUSINESS DISTRICT
ASSOCIATION (TCBDA) AND THEIR PLAN TO REVITALIZE THE DOWNTOWN.
Staff Responsible: Jim Hendryx
Tasks:
1. Participate in organizational support to TCBDA.
2. Inform Council of progioss and activities.
3. Initiate planning around the commuter rail station, capitalizing on the streetscape
and redevelopment opportunities.
\\TIG333\USR\DEPTS\CDADM\JERREE\JIM\General\Council Goals for CD - 2002.doc
Page 1
Bill Monahan - GoalDetermine the City.doc
Goal Determine the City's long-term water supply.
Task: Continue to evaluate the options presently under review.
Joint Water Commission
1. Continue to work with the Integrated Water Resources Manager's
Group on the feasibility study of new sources of water to
meet the domestic, commercial, industrial and agricultural
users needs within the Tualatin River Basin.
2. Complete the "Beaverton Intertie" that will expand our capabilities
for purchasing additional water when available.
3. Continue working with the Joint Water Commission staff and
consultants on a proposed Capital Improvement Program
that would benefit Tigard.
Portland/Bull Run Water
1. Continue with the Wholesaler Group to negotiate a wholesale
contract with the City of Portland.
2. Enter into an agreement known as the "Implementation Plan for
Formation of a Regional Drinking Water Agency". The Plan
would examine in depth the governance, legal, financial and
engineering issues.
Bill Monahan - Re:. Fwd Goal sheet Page 1
From: Ed Wegner
To: Bill Monahan
Date: 1/10102 3:48PM
Subject: Re: Fwd: Goal sheet
Unless we do something with the JWC 's CIP which will not even be decided until the summer, I do not
think we would be doing any "action steps" unless its to approve segments of the reports. I think we
should go with this and hopefully next year we will have more action. Haven;t we said that before?
Ed Wegner
639-4171 ext396
Ed@ci.tigard.or.us
Bill Monahan 01/10/02 03:26PM
Yes, if you believe that throughout the year we will only be evaluating. If we could be taking more of an
action step, I would incorporate that into the goal. Thanks.
Bill Monahan
City Manager
(503) 639-4171, ext 306
bill@ci.tiga or.us
Ed Wegner 01/10/02 10:26AM
Is this what you are looking for in the water goal?
Ed Wegner
639-4171 ext396
Ed@ci.tigard.or.us
M=J
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan, City Manager
FRONT: Liz Newton, Assistant to the City Manager
DATE: January 11, 2002
SUBJECT: Expanded Communication Goal
You asked me to propose some language for an expanded communication goal for
consideration by city council at their goal setting on January 14, 2002.
Goal: Expand citizen involvement communication efforts to include the Hispanic
speaking population.
Tasks:
1. Revise the city's communication plan to include a Spanish language
component in each section.
2. In each department, translate and/or create written program or information
brochures in Spanish.
3. Identify resources and training opportunities for Spanish language translation
and interpretation.
4. Implement a program for Spanish language training and interpretation services.
1AADMLL000MMUNICATIONS GOAL•EXPANDED.DOC
Council Goal: Spearhead effort to construct new library.
The Council will be actively involved in promoting the bond measure to
build a new library.